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October 22, 2019
City of Port Angeles Council Special Meeting Agenda
City Council Chambers, 321 East 5fh Street
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available
for those needing assistance. The items of business for regular Council meetings may include the following:
A. Call to Order —Special Meeting at 5:00 p.m.
B. Roll Call
C. AFSCME Contract/Approve Contract.............................................................................................0-1
D. Budget Work Session
• Preliminary Budget can be found on the City's website at:
haps://www.ciiyofpa.us/DocumentCenter/View/7101/2020-Preliminary-Budget
E. Adjournment
October 22,2019 Port Angeles City Council Meeting Page 1
P� R.JAN.G.E.1-FIS
Date: October 22, 2019
To: City Council
From: Abbi Fountain, Human Resources Manager
Subject: AFSCME Local#1619 Union Contract
Summary: The City has negotiated with the AFSCME Local#1619 for a two-year agreement that
includes the following:
• Cost of Living Adjustments for all classifications.
• Market adjustments for all classification.
• Bereavement Leave
i
• Increase in compensatory tune.
1 • Compensatory time for travel
Funding: The increased cost to the 2019 budget is approximately$43,900.
Recommendation: Approve the terms of the AFSCME Local #161.9 union contract as outlined in this
memo.
Background /Analysis:
The AFSCME Local#1619 is the City's largest union and represents approximately one hundred
employees with members from multiple departments and divisions within the City.
Recruiting and filling positions within the AFSCME job classifications has been somewhat challenging in
that the job market for these classifications is competitive. It is in the City's best interest to stay
reasonably competitive with wages and benefits to our comparable cities.
The City and AFSCME began union negotiations in October 2018. During this bine the City and the
union negotiated the following items:
• Two-year contract: January 1,2019—December 31,2020.
• Wage adjustments 1/l/19—2.0%, 6/1/19— 1.1%, 1/1/20—1.4%,6/1/20—2.5'1>
• Compensatory time for passengers when traveling out of the area
• Increase in compensatory time cap from 80 hours to 96 hours
• Add 3 days of Bereavement Leave
• Employee premium share for the WA Paid Family& Medical Leave
• Hold vacation cash out language in abeyance for tern of the contract
• New employees required to sign up for direct deposit
• Updated language items
Additionally,AFSCME and the City have agreed to add two new job classifications Civil/Utility
Engineer III and Engineering Technician III. The Civil/Utility Engineer Ill will be placed at pay range
October 22, 2019 C - 1
A34 and the Engineering Technician III will be placed at pay range A24. Adding these two classifications
finalizes the progression for the Civil/Utility Engineer and Engineering'Technician job series.
Lastly, when the City began operating the Elwlia water facility,the current Water Treatment Plant
Operators took on more responsibilities,as a result AFSCME and the City agreed to increase the wage for
the Water Treatment Plant Supervisor position from AFSCME pay range A25 to A26 resulting in a 30%
increase in wage.
Funding Overview:
The increased cost to the 2019 budget is approximately$43,900. The overall cost of the two-year contract
is $406,900: 2019- $195,300 and 2020- S211,600
October 22, 2019 C - 2
AGREEMENT BETWEEN
THE CITY OF PORT ANGELES
AND
AFSCME LOCAL #1619
January 1, 204K 201'),— December 31, 2201-92-Q2P,
October 22, 2019 C - 3
AFSCME LOCAL,#1619
COLLECTIVE BARGAINING AGREEMENT
TABLE OF CONTENTS
ARTICLE I-GENERAL PROVISIONS PAGE
Section A-Entire Agreement I
Section B-Acknowledgments t
Section C-Recognition 1-2
Section D-Savings Clause 2
Section E-Non-Discrimination 2
ARTICLE 11-RIGHTS OF PARTIES
Section A-Management Rights 3
Section B-Employee Rights 3
Section C-Union Security 4
Section D-Labor-Management Committee 4
Section E-Negotiating Committee 4
Section F-Payroll Deductions 5
Section G Notice of Work Rule Changes
5
Section It-Personnel Records 5
Section I -Vacancies 6
Section J-Hiring and Transfers 6-7
Section K-Disciplinary Procedures 7-8
Section 1,-Union Presence During Orientation of New Employees 8
Section M -Community Service Workers 8
ARTICLE III-WORKING CONDITIONS
Section A-Hours of Work and Work Days 9
Section B-Meal Periods and Rest Periods 9
Section C-Shift Changes 9
Section D-Work Stoppages 10
Section E-Layoff Procedures 11-12
Section F-Performance Evaluations 12-13
Section G-Wage Freeze(Y-Rating) 13
ARTICLE IV-COMPENSATION
Section A-Wages 13
Section B-Longevity Pay 13-14
Section C-Night Shift Premium Pay 14
Section D-Overtime Compensation 14
Section E-Call-Back Pay 14
Section F-On-Call Pay 14-15
Section G-Compensatory Time 15
Section H-Temporary Assignments 15
Section I-Higher Class Pay 16
Section J-Certifications 16
Section K-Tuition Reimbursement 16
October 22, 2019 C - 4
Section L-Temporary Employees 16
Section M—Boot Allowance 17
Section N—Required Safety Prescription Glasses 17
ARTICLE V-PAID LEAVE TIME
Section A-Vacation 18
Section B-Sick Leave 18-20
Section C-Holidays 20
ARTICLE VI-HEALTH AND WELFARE BENEFITS
Section A-Health Benefits 21
Section B-Term Life Insurance 21
Section C-Deferred Compensation 21
Section D-IRS 125 Account 21
Section E-Long-Terni Disability Insurance 21
ARTICLE VII-GRIEVANCE PROCEDURE 22-25
ARTICLE VIII-DURATION OF AGREEMENT 25
Appendix A—Occupational Job Series 26-27
AFSCME 2016 Salary Schedule.
October 22, 2019 C - 5
ARTICLE I-GENERAL PROVISIONS
Section A-Entire ALYreemen
The Agreement expressed herein in writing constitutes the entire Agreement between the parties,
and no oral statement shall add to or supersede any of its provisions.
Section B-Acknowledgments
The parties acknowledge that each has had the unlimited right and opportunity to make dernands
and proposals with respect to any matter deemed a proper subject for collective bargaining. The
results of the exercise of that right are set forth in this Agreement. 'Therefore,except as otherwise
provided in this Agreement,each voluntarily and unqualifiedly agrees to waive the right to oblige
the other party to bargain with respect to any subject or matter not specifically referred to or
covered in this Agreement.
Section C-Reco2nition
The City agrees to recognize the Union as the sole collective bargaining agent for all regular
full-time,regular part-time,and temporary employees who work at least 1/6th time,and excludes
work study and college intern programs, except employees of'the Police and Fire Departments,
Equipment Services Division, and the employees excluded pursuant to RCW 41,56.1
22 and
41.56.030.
Position Types Defined. A description of types of positions employed with the bargaining unit of
this Agreement are defined as follows:
I. Regular Employee-a person employed by the City in a capacity which is on-going and
for which no specific termination point has been established and who has successfully
completed his/her six(6)months'probationary period.
1 Regular Part Time Employment is defined as a position with work assignments that are
on a continuous and re-occurring basis that is limited to less than full time and is budgeted
annually as a regular part time position. These positions may be half time,three-quarters,
or other portions of a year and are eligible to accrue pro-rated benefits. The threshold for
pro-rated benefits is regularly working at least 70 hours or more per month during the
calendar year. If the regular part time position is one-half time or greater,the position is
afforded medical,dental,and vision benefits the same as a regular full time employee
3. Temporary Employment is defined as a position that is used in a full time or part time
status to cover a specific need for a defined period of time, such as a leave of absence,
injury,illness,short-term increased workload,special project or a similar situation,which
replaces a regular employee. Positions will not be extended beyond IS months unless
mutually agreed to by the City and the Union.
October 22, 2019 C - 6
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4. Seasonal Employment
The City will make a good faith effort to preserve bargaining unit positions, including
reducing the number of temporary and seasonal hires,provided,'however,there may still t
be a need for seasonal or temporary workers to maintain City operation.
�X Owry..+h('= [ii.rt r:}�a�a�t�.o n1 '�a4,� y.t �..J..riwr,r au4 �h"4 its,
�ro.rirr i F,^ia i� 4 ti.r�iH� j[[��stee lir d+gwfr iso ir,,�rrt;d Kh� "tH'grriw u l a4
Seasonal Employment is defined as a position that works, hill time or part time and is
laid-off at the end of the season. Seasons for any Division shall be determined by the needs
consecutive months.Seasonal employees may not
of"the department,but shall not exceed g co
serve longer than 6 consecutive months of City employment.For Public Works&Utilities
seasonal laborer the pay range shall be Range.6, of the AFSCME salary schedule.
all
rehires shall receive at least one(I)step increase from the previous pay received. The pay
increases shall be no less than three percent(3%)..
Seasonal employees shall not be placed on standby, called out,or work overtime unless
regular part time or Pull time employees within the division are offered the work and
decline or are not available for these assignments.
S. Probationary Employee -an employee working a test period of six (6) months during
which he/she is required to demonstrate his/tier abilities to perforin the duties of the
positron to which lie/she is appointed by actual performance of these duties. This
probationary period may be extended one time for up to six(6)additional months for cause
when management needs additional time to fully evaluate the performance of the
probationary employee. Extension of the probation period will require Department Head
and City Manager approval and notification to the union of the reason and will not be
routinely used as a practice. Newly hired probationary employees may be discharged
without cause during this period,without recourse to the grievance procedure,Article VII.
Surnmer youth employees hired during the summer youth employment program will not be
eligible for or considered for promotional opportunities.
Section D-Savinsrs Clause
It is the intent of the parties to this Agreement to comply with all applicable laws and believe that
all portions of this Agreement are lawful. All of this Agreement shalt be complied with unless any
such provision shall be declared invalid or inoperative by a court of final jurisdiction. In such
event,either party may request renegotiation of the provision(s)declared invalid. The unaffected
portions of the Agreement shall remain in full force and effect for the duration of the Agreement.
However,any new provisions shall have no effect on the remaining provisions of this Agreement.
Section E-Non-Discrimination
The City and the Union agree that they will not discriminate against any employee by reason of
race, creed, age, color, sex, sexual orientation, genetic information, national origin, religion,
handicapped status,marital status,or membership or non-membership in the Union.
z
October 22, 2019 C - 7
Wherever notations are used in the masculine gender,they are intended to apply equally to either
gender.
ARTICLE If-RIGHTS OF PARTIES
Section A-Mannement RiLhts
The City and its managernent representative shall retain all customary rights, powers, functions,
and authority normally reserved by management consistent with State law, local ordinance, and
Department rules and regulations,and shall include but not be limited to the following:
I Determine the mission of the City and respective Departments,Commissions,and Boards.
2. Set standards of service and performance standards, establish Department policy/
procedures, work rules/regulations, safety procedures, and personnel policies and
procedures.
3. Select, increase, diminish or change equipment, vehicles, machinery, etc
including the
introduction of any and all new,improved or automated methods or equipment.
4. Assign work and establish work schedules,
5. Engage in all types of personnel transactions and disciplinary proceedings in accordance
with established ordinances and rules,and Department Policies and Procedures.
6. Effect a reduction in authorized positions because of a lack of work, fiscal limitations,
organizational changes,or other legitimate reason.
7. Determine the number and classification of personnel.
8. Take any action necessary to carry out its mission in an emergency.
Section B-Employee Rights
The Rights of Management may be limited and/or restricted by provisions of this labor Agreement,
Federal law,State law,or an appropriate judicial authority,
I. All changes,modifications,or additions to written City policies,work rules,or regulations
shall be posted for a minimum of thirty(30)calendar days,
2. All written City policies,work rules,or regulations will be uniformly applied.
3. Employees shall have the right to participate in opportunities for career development
through such avenues as orientations, training seminars, and related activities.
Additionally,continuing education for all employees is encouraged.
4. No undisclosed audio or video recordings shall be made of any employee on the job
covered by this contract without the written consent of the employee, except in criminal
investigation matters involving law enforcement agencies.
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October 22, 2019 C - 8
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5. No employee will be required by the City to submit to a polygraph test or personality test as z
a condition of continued employment.
Section C"-Union Security -
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Section a-Labor/Management Committee
In the interest of mutual trust and open communication between the parties and to improve
employee/employer relations, the parties agree to establish a Labor/Management Committee to
meet on a quarterly basis as a minimum or as needed upon the request of either party. Prior to
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October 22, 2019 C - 10
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meeting,each party will submit an agenda of items to be discussed.
Each party shall have the right to select a reasonable number of members for the Labor/
Management Committee.
Attendance by any employee is permitted as long as staffing needs are adequately met and with
advanced approval of the Supervisor.
Section E-Negotiating Committee
The Union Negotiating Committee shall consist of four(4) employees, chosen by its members,
who are regularly employed by the City,and the designated representative of the Union's Council
#2.
Section F-Payroll Deductions
I. Deductions: It is agreed that the City shall permit payroll deductions for Union dues or
other memberships, properly requested through payroll deduction authorization
procedures established by the City,on a bi-weekly or monthly basis. Additional requests
are subject to any data processing limitations for space.
Remittance of the aggregate amount of all such Union-related deductions made from
employees'salaries shall be made to the Union within procedures established by the City,
normally within one week after the City pay day.
1 Indemnification Clause: The Union agrees to indemnify and hold the City harmless from
any errors or omissions which may arise as a result of the application of this provision.
Such errors or omissions will be corrected for the next payroll period in which such
withholdings occur.
Section G-Notice of Work Rule Changes
The City agrees to notify the Union in writing of any changes to work rules/regulations at least
twenty(20)working days prior to implementation. At the request of the Union during this time
period,the City agrees to discuss the proposed changes to such work rules/regulations,prior to
implementation.
Section H-Personnel Records
The City and the Union recognize that the employees' official personnel file relative to any
personnel actions(i.e.,promotion,disciplinary actions,performance evaluations,pay status,etc.)
shall be kept and maintained in the Human Resources Office. Departments may keep and maintain
employee personnel files but such information in the Department files shall not be used relative to
taking personnel actions.
Any employee may review his personnel file in the Hunan Resources Office or within the
Department upon request, with reasonable notice, and may have a copy of any information
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October 22, 2019 C - 11
contained in the file(s).
Whenever a Department Head places information concerning the employee in the official
personnel file, a copy will be provided to the employee. If such information is the result of
discipfinary action or an unsatisfactory performance evaluation, the employee may submit a
rebuttal which shall be made part of the employee's personnel file. Such a response,however,by
the employee shall be within thirty (30) calendar days of receipt of the disciplinary action or
performance evaluation and be of reasonable length.
Section I—Vacancies
I. Regular and regular part-time vacant positions shall be posted internally for Ten (10)
working days. Workdays shall mean Monday through Friday. Job postings shall indicate
the deadline to file applications with the Human Resources Office.The posting will state
that no applications will be accepted after the closing deadline, however applicants may
submit letters of reference, resumes, or other relevant job-related information to
accompany their application after the closing date. 'fire job description shall be attached to
the job postings for information relative to the assigned duties and qualifications,
2. All job postings shall be posted on a suitable bulletin board in each City department having
employees covered by this agreement. These bulletin boards shall also have a place for
official Union business.
3. When a regular position is no longer required, the City will notice the Union that the
position is being abolished or if the position is not being filled for a period of time. The
Human Resources Office will provide written notice to the Union President of this action.
4. Individuals who are working or who have worked as ternporat)I/seasonal employees for the
City,in classifications represented by Local#1619,shall be eligible to compete as internal
applicants for vacancies. Temporary/seasonal employee's eligibility as internal applicants
shall be limited to 12 months from their last date of employment with the City,
Section J-Hirin2 and Transfers
List of classifications represented by AFSCME#1619,promotional and entry level,see
Attachment A for listing of classes.
Entry Level Position: The City will notify tire union whether entry-level positions will be filled
internal only or in conjunction with external recruitment. If the City recruits both internally and
externally for entry-level positions,the internal candidates will be evaluated and considered before
external candidates.The City will communicate with the union regarding external hires.However,
this does not restrict the City from hiring externally even if internal candidates may meet the
minimum qualifications, The City reserves the right to hire the best-qualified candidate, as
7
October 22, 2019 C - 12
I
I
i
determined by the City.
Any changes in the qualifications for a position covered under this contract will require the City to
notify the Union prior to posting a recruiting notice.
Promotional Positions: Promotional positions are those listed on the addendum to the contract.
These classifications will be filled from within the existing regular full time or regular part time
employees as long as the employees meet or exceed the qualifications for the classifications. If
there are fewer than three qualified employees competing f6i the position internally,the City may
recruit externally and will notify the union of its intent. Unsuccessful internal candidates will be
provided with an explanation.
An employee promoted into a higher classification will be required to serve a six-month
probationary period to demonstrate their ability to perform the duties and responsibilities of the
higher class. In the event the employee fails to complete the probationary period, excluding
termination for cause, the employee shall be placed back into the position held prior to the
promotion at the same salary step the employee received before the promotion.
The Union recognizes that failure to complete tie probationary period may result in a layoff or
termination of an employee to accommodate the return of the promoted employee to their former
position. xt
In evaluating the qualifications of internal candidates for promotions, the City will consider the
following criteria and use education, training, and experience within and outside City
employment:
I. Work related experience and abilities.
2. Education and training related to the position.
3. Ability to obtain required certifications within the time frames specified in job posting.
4. Work performance as indicated in performance evaluations.
S. Supervisory experience,id'apphcable.
Transfers, For purposes of this Agreement,a transfer is when an employee in a position in one
classification transfers to another position in the same classification.
In the event an employee is interested in a transfer,the employee shall submit a transfer request to
the affected Department Head(s). If the employee meets the qualifications for the position in
question,and the affected Department Head(s)agree to the transfer,a Personnel Action Form will
be processed to initiate the action. 'File transferred employee shall remain at the salary range and
step held prior to the transfer,without adjustment of the anniversary date for the employee's step
increase.
An employee transferring to another position within the same classification will not be required to
serve a probationary period. An employee shall have the right to revert back to his/her previous
position for a period of thirty (30) calendar days, or prior to the posting of his/her previous
position.
8
October 22, 2019 C - 13
Section K-Disciplinary Procedures.
All discipline for employees covered under this Agreement shall be for just cause.
2. In the event of discipline (excluding verbal admonishments), the employee's Division
Manager will provide the employee with written notice of such discipline, including
specific violations,prior to the imposition of disciplinary action,unless immediate action
is warranted.
3 An employee that is subject to discipline that results in the loss of'compensation,demotion,
transfer,or loss of benefits shall use the grievance procedure of the labor contact. Step one
of the grievance procedure will begin with the Division Manager. See Article VII,
Grievance Procedures.
4. The employee is entitled to representation at all stages of the disciplinary process.
5. Verbal admonishments,letters of caution,or letters of reprimand are not appealable to the
grievance procedure.However,if a written reprimand is placed in the employees personnel
file,the employee may submit a written reply for placement in the personnel file. A letter
of reprimand is a formal letter and considered a discipline action and will be placed in the
employee"s personnel file. A letter of caution is not a reprimand. Neitle le a r Inter of
lie
caution or verbal admonishment will be counted as a prior offence in determining a range
of appropriate remedies,unless the same or similar offense later occurs. At the request of'
the employee, written reprimands will be reviewed and considered for removal from the
personnel file after eighteen (18) months if there is not a recurrence of any disciplinary
action.
6. In the event the employee receives a letter of caution, as a form of minor discipline,the
department will retain the document for a period of 3—12 months and if'no further action is
necessary to correct the problem, the letter shall be destroyed and not placed in the
employee's personnel tile. This process will be tbr minor personnel issues such as
attendance problems, corrective action on performance, and other similar type activities.
The employee may submit a written reply, which will be maintained with the letter of
caution,
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Section M-Community Service Workers
The union agrees that the City has the right to use Community Service Workers. The City will
limit tire number of Community Service Workers assigned to each employee froth 1-5,depending
upon the type of work and size of the work project. Prior to employees being assigned a
9
October 22, 2019 C - 14
Cotrlmtmity Service Worker(s),employees will receive training on their responsibilities, what to
do in the event of a problem,and the name of someone to call in their department if assistance is
needed.
Community Service Workers will be assigned a variety of menial work,including but not limited
to vegetation control (manual, walk-behind mower, or weed-eater); litter control; washing
vehicles; painting and cleaning of buildings/grounds. Community Service Workers will not
operate City vehicles."file City agrees that Community Service Workers will not displace regular
City employees.
ARTICLE III-WORKING CONDITIONS
Section A-Hours of Work and Work Days
For employees covered by this Agreement,the normal hours of work shall consist of:
Work Week-The normal work week for regular full-time employees shall be 40 working hours,
consisting of five(5)consecutive days on duty and two(2)days off.Depending on the department
some employees" normal work week will consist of five(5) consecutive tell(10)hour days and
three(3)consecutive ten(10)hour days separated by a minimum of two(2)consecutive days off.
Other alternative work schedules may be established by mutual agreement. Regular part-time
employees shall work hours as assigned and the individual work week may vary.
Work Day-The normal work day consists of eight(8)or ten(10)consecutive working hours in a
twenty-four(24')hour period. The work shift shall be determined by the City.
Section B-Meal Periods and Rest Periods
An employee will not be required to work more than five(5)consecutive hours without a meal
break. The superintendent or supervisor shall determine the time for such a meal period,which
shall be non-paid time and shall be for thirty (30) minutes in length. During an overtime
assignment an employee will be entitled to a meal compensation,paid for by the City, for every
four(4)hour period during that overtime assignment,the City will pay the cost of the meals based
on City policy(IRS rates). Mealtime shall be as follows:breakfast,3:00 am to 9:00 am;lunch 9:00
am to 3:00 pm;and dinner 3:00 pm to 3:00 am.
In the event an employee working overtime will complete the work within a reasonable period of
time after the four(4) qualifying hours for a meal period, in the judgment of the supervisor or
designee,the project may be completed without the meal break and the employee will be entitled
to the cash payment for the meal,based upon the above meal rates.
Employees workins 8-hour shifts shall be entitled to two (2') 15-minute rest periods; one
durinp-the first half of the 8-hour shift and one durine the second half of an 8-hour shift.
Break times are scheduled by the superintendent or supervisor per department/division
needs as to not interfere with Citv business and such breaks or meal periods shall not be
accrued for use at a later time The morning and afternoon breaks shall be taken in the field
at the crew's current work site unless the tvpe of work beim performed is not compatible
10
October 22, 2019 C - 15
due to efficienev, safety or other legitimate reasons with a-break in the field. The
Superintendent or supervisor shall, at the beginning of the day when assigning the work,
determine if it is appropriate for the crew to take their morning and/or afternoon break in a
location other than at the iob site.
Section(7-Shift ClianLes
I. The City niay, at its discretion, change air employee's work shift. In the event of a shift
change,the City shall provide a minimum of ten(10)calendar days advance notice to the
employees affected. A mutual agreement between the affected employee and supervisor
may allow a shorter notice.
However,such advance notice is riot required in an emergency situation,as declared by the
Department Head. An emergency is defined as an unanticipated event or occurrence.
2. The City shall not pay overtime to employees resulting from a scheduled shift change,
unless the hours worked are in excess of those identified in Article IV,Section D.
3. When an employee comes to work and is sent home for a shift change in the event of
inclement and/or forecasted inclement weather conditions,tire City will pay the employee
the remainder of the employee's shift. .
Section D-Work Stoppap-es
I The City and the Union agree that the public interest requires the efficient and
uninterrupted performance of all City services,and to this end,pledge their best efforts to
avoid or eliminate any conduct contrary to this objective. During the life of the Agreement,
the Union,its officials and representatives,shall not cause or condone any work stoppage,
strike, slowdown or other interference with City functions by employees under this
Agreement,and should same occur,the Union agrees to take appropriate steps to end such
interference. Employees shall riot cause or engage in any work stoppage,strike,slowdown
or other interference with City functions for the term of this Agreement. Any work
stoppage, strike,slowdown or other interference with City functions by employees under
this Agreement shall constitute just cause for discharge or other disciplinary action, in
accordance with Article 11, Section A, Management Rights. All wages arid benefits of
those engaging in the work stoppage shall terminate immediately upon the start of any
work stoppage or interference.
2. Unauthorized Stoppages, In the event,however,that there is a work stoppage or any other
interference with City functions which is riot authorized by the Union,the City agrees that
there shall be no liability on the part ofthe Union,its officers or representatives,provided
that in the event of such unauthorized action they first meet the following conditions:
a. Within not more than twenty-four(24) hours after the occurrence of any such
unauthorized action,the Union shall publicly disavow the same by posting a notice
on the bulletin boards available, stating that such action is unauthorized by the
Union;
b. The Union, its officers and representatives shall promptly order its members to
return to work;
C. The Union,its officers arid representatives,will,in good faith,use every reasonable
effort to terminate such unauthorized action.
11
October 22, 2019 C 16
3. No Lockout. The employer agrees not to lock out employees during the tem/ of this
Agreement.
4. E'rimary Picket Line. Employees who refuse to cross a local, primary picket line, as
recognized by the Union,shall not constitute a violation of'this Agreement and shall not be
cause for discharge or disciplinary action, provided such action by an employee shall be
taken without pay if re-assignment is not feasible. If the Union or employees refuse to
cross a primary picket line, the Union will provide notice immediately to the City so
arrangements may be made to provide continued public services.
Section E-Layoff Procedures
In the event that a reduction in the workforce occurs due to a shortage of work,budgetary reasons,
,a reorganization resulting in reduced staffing levels,or other reasons of business or
organizational necessity,layoff shall be in accordance with the following:
1. Procedure for Layoff The City shall determine which classifications and the number of
positions which will be affected.
The City shall provide employees subject to lay-off with a minimum of thirty(30)calendar
day's written notice of the hay-off. The layoff letter shall advise the employee of the
effective date and his/her recall rights.
Any employment related correspondence between the employee and the City shall be
through the Human Resources Office.
Recall Rights: Any regular full-time employee who is laid off shall have his/her name
placed on a recall list for the classification which he/she was laid off from, and for any
lower classification in which the employee held status and is currently qualified The
employee's name shall remain on the recall list(s)for a period of twenty-four(24)months
from date of layoff. It shall be the employee"s responsibility to keep the City informed of
his/'her current address and telephone number. Persons shall be recalled in the inverse
order of layoff. The City shall have the right to remove any name from a layoff list if no
response is received from a person on such list within fourteen(14)calendar days after the
City has mailed a certified letter (return receipt requested) to the person's last known
address.
2. Order of Layoff. "I'Ite City shall first attempt to achieve the required reduction of the
workforce through attrition. If this is not possible,then:
a. Layoff shall be by classification within a Division of a Department. Prior to a
regular full-time employee being displaced, any temporary or part time employees in
the classification selected for reduction shall be subject to lay-off prior to regular full
time employees.It is understood by the parties that existing seasonal positrons will still
be used to provide various public services. It is not the intent of this policy to lay offals
seasonal employees prior to any full time employees being subject of lay-off.
12
October 22, 2019 C - 17
However, any full time employee subject to lay-off shall have the right to seasonal
employment positions, if' they meet the qualifications. To the extent needed for
reductions and for the affiected classification, any temporary, part-time, or seasonal
shall be laid off first within the affected Division.
b. Bumping Rights: The employee subject to layoff shall have the tight to bump a less
senior employee in his/her classification, or in a lower classification where they
previously held status,and meet the current job qualifications,within the occupational
job series,
c. Time served in a different classification: An employee may have had a title change or
been involved in a reclass or consolidation of classes during his employment with the
City. For purposes of layoff,classification seniority will include time served in another
class within the same occupational area and be added to his/her time in his/her present
classification. Example: Equipment Operator 1-11 was abolished and consolidated into
the Maintenance Worker 11 class, Time as an Equipment Operator will be added to
time as a Maintenance Worker.
d. In the event of a layoff,the City shall identify the position(s)scheduled for layoff and
then meet with the Union to review the seniority for the affected employees.
3. Service Time—Layoff. Employees who separated from('try employment because of
budgetary reasons and returned to City employment within twenty-four(24)months,in
accordance with the Layoff Procedures,shall be entitled to count the length of time of their
prior City service for purposes of accrual of vacation,sick leave,and longevity pay.
4. Seniority.
a. Definition: Seniority for purposes of layoff shall commence from the most recent
date of regular full-time employment with the City. A break in seniority shall be
defined as a break in service greater than thirty(30)working days while the
employee is on non-paid status. Approved Family Leave does riot constitute a
break in service.
b. Seniority status shall terminate upon the following:discharge,resignation,
retirement,failure to return from an approved leave of absence,layoff ofmore than
twenty-four(24)consecutive months,or,if recalled from layoff,within fourteen
(14)calendar days from notice of recall from layoff,should the employee not return
to work.
c. Time on approved leaves of absence without pay and layoff will riot count towards
the computation of seniority.
d. The City Human Resources Manager will provide the Union with a seniority list
upon request. It shall be each member's responsibilitN to verify the accuracy of the
calculation of his/her seniority.
13
October 22, 2019 C - 18
Section F-Performance Evaluations
This section applies to regular full time and regular part time employees. Seasonal or temporary
employees are considered"at will"employees and may be terminated with or without cause during
their employment and are not provided with performance evaluations oil a regular basis.
For new hires,performance evaluations will be conducted on probationary employees at 3 months
and at 6 months. After completion of the probationary period, performance evaluations will be
conducted on an annual basis. Special evaluations may be conducted at any tirne for performance
related issues that may arise.
Employees that are eligible for a merit step increase will have their performance evaluations
completed and the personnel action form processed within 30 days of the employee's anniversary,
date. Exceptions to this time period is for reasons that may be related to the employee requiring
additional time for their comments or similar situations that delay the processing of the evaluation
or personnel action form.
Section G—Wage Freeze(V-Rating):
In the event the City and the Union mutually agree to conduct wage surveys and an employee's
wages are frozen(called-Y-Rating-).the City agrees to provide a COLA equal to one-half of the
annual cost of living adjustment, until such time as the employee's salary catches up with the
established salary range for the position.
This provision does not apply to department reorganizations, consolidations, or reductions in
force. For these types of erriployer actions,the City agrees to meet with the Union and bargain the
impact of the decision and its effect upon employees. Because these employer actions vary in
scope and complexity,they will be handled on a case-by-case basis. If an employee"s wages are
reduced due to the organizational change,the City will bargain the affect with tile Union before
any action is taken. The City will attempt to administer employee wage reductions issues in a fair
and consistent manner.
ARTICLE IV-COMPENSA,riON
Section A-Wages.
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14
October 22, 2019 C - 19
Section B-Longevity Pay
Longevity premiums based upon the monthly salary shall be added to salaries in accordance with
the following schedule:
0 Completion of five(5)years'service 2%
0 Completion often(10)years'service,an additional 2%
0 Completion of fifteen(15)years'service,an additional 2'No
0 Completion of twenty(20)years'service,an additional 2%
Longevity premiums shall be paid beginning with the first full pay period following the
completion of the eligibility requirements. For the purpose ot'deteninning eligibility for longevity
premiums,service shall be limited to time served in good standing as a full paid regular employee
of the City Departments covered by this Agreement.
Section C-Night Shift Premium Pay
Employees whose regular assignment is a night shift shall receive night shift premium pay equal to
S.60 per hour. Night shift shall be defined as hours that begin between 11:00 pin and 4:00 am and
continue for 8 consecutive working hours.
Section D-Overtime Compensation
I Overtime shall apply for all flours compensated in excess of eight(8)hours in a workday,
ten(10)hours in a workday if the employee is on a 4-10 work schedule,or forty(40)flours
per week.
2. Scheduled overtime flours worked shall be paid at the rate of time and one-half the
employee's regular rate of pay.
3. If an employee works on a named holiday (excluding floating holidays), the employee
shall receive pay at the overtirne rate for those hours worked oil the holiday,in addition to
their holiday pay.
4. Overtime pay shall not be compounded with any other form of compensation paid to the
employee.
5. Overtime work is a condition of employment, when called upon to meet the operational
needs of the Department. However,the Department shall attempt to assign overtime in a
fair and equitable manner whenever possible.
Section E-Call-Back Pav
Ali employee called back to work for overtime shall be compensated a minimum of two(2)hours
at double the employee's regular rate of pay.
Rest Period during,a call-back assignillen
15
October 22, 2019 C - 20
Ali employee that is called back to work 4 hours prior to their regular shift and works continuously
into their regular iffill:or until the employee's task is complete.or until the employee is relieved
of duty, is entitled to an eight (8) hour mandatory rest period before returning for work.
Regardless,the employee will be credited for a complete eight (8)or ten (10)hour shift paid at
employee's regular rate of pay if the employee receives a rest period during their regular shift.
This also applies if an employee is sent home from his or her regular shift early to meet the needs
of the City during an emergency or anticipated storm event,
Section F-On-Call Pav
As determined by management,each Department/Divisions on-call representative will serve as the
primary after-hours contact and will provide response to all calls for services received after normal
work hours as related to their division. Finployees assigned to be"on-call" will be compensated
during the period of time they are on-call. The compensation will be S30 per day,Monday through
Friday,and$50 for Saturday,Sunday,and holidays recognized in this Agreement.
On Call—Procedures
Call outs shall be paid according to Section E—Call Back pay.
On-Call Periods: Oil call period is generally two(2)weeks,start and end days of shift may vary
with approval of'Division Head.
On-Call Staffing Levels: Oil call staffing shall normally be oil a volunteer basis with all volunteers
being used provided an employee has been with the department for at least one(I)year,or unless
approved by tile Division Head.. If there are no volunteers management shall assign an employee
as needed oil a totaling basis.No employee shall be oil call more than two(2)weeks in a six(6)
week period unless there is prior approval from the Division [lead.
Vehicles for on-call employees: Upon approval of the Deputy Director or Department Director,
and as requested by the Superintendent or Manager,employees who are performing ort-call duties
may take a city vehicle [ionic during non-working hours. The vehicle shall be assigned by the
Manager or superintendent for this purpose. City vehicle usage is for official city business only
and must adhere to all .chicle use policies established by the Department and the City.
Section G-Compensatory Time
An employee assigned to work overtime may,at the option of tile employee,receive compensatory
little in lieu of cash payment for overtime or call back worked. Such compensatory little earned
shall not exceed e�gb��, Oki -).hours and may be taken off, subject to supervisory
approval. All overtime hours worked in excess of the 0,0t r,12(rIhours per
calendar year shall be paid in cash. Scheduling of compensatory little may be taken in a little as
one-hour increments,with prior approval of the affected supervisor.
Compensatory time is earned at the rate of one and one-half hour of compensatory time for each
16
October 22, 2019 C - 21
hour of overtime or call back worked,calculated to the nearest thirty(30)minutes.
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Section H-Temporary Assisnments
Temporary assignments will be filled by the qualified senior employee in the Department or major
Division, provided that (a) the senior employee desires the temporary assignment, and (b') that
there are no other senior employees who have comparable time in service; in which case,
temporary assignments would be rotated among senior employees having comparable time in
service.Comparable time in service is defined to be when the hiring date of an employee is
within one (1) year of the hiring date of the senior employee. Provisions for temporary
assignments apply only to positions covered by this Agreement.
Section I-Hiaher Class Pav
When an employee is assigned to work in a higher classification for four or more consecutive
hours, the employee shall be paid higher class pay at a salary level for the higher class which
reflects a typical one-step increase above the current base wage,for the duration of the assignment,
calculated to the nearest thirty(30)minutes.
When employees are assigned to work in a classification outside of the contract their
compensation shall be 5% premium pay (including base wage and longevity pay). Terms and
conditions regarding when an employee is assigned to work out of"class as a Division Manager or
Superintendent is governed by the Public Works&Utilities Department Policies and Procedures.
Section J-Certifications
The City agrees to provide the cost of obtaining and retaining job-related certificates or licenses,
including tuition,books,and time with pay if necessary to attend seminars/workshops. The City
also agrees to pay for the certification,maintenance and annual renewal fee.
An employee interested in obtaining a job-related certificate or license must provide a written
request to the employee's supervisor and subject to Department Head approval.
Section K-Tuition Reimbursement
The City shall reimburse employee expenses for books and college tuition for approved job-related
course work per established City procedures,on the basis of 75%of such casts pard by the City
and 25%paid by the employee. However,if funding is provided by another agency or source,the
City's liability is 75%of the unfunded portion.
Section L-Tetnuorary Employees
I. Holiday Pay:Any full time temporary employee who completes six(6)months continuous
17
October 22, 2019 C - 22
11
service with the City shall receive tune and one-half for work on a holiday
2. Accrual of Sick Leave and Vacation Credit: Full time temporary or seasonal employees
hired into a regular full time City position shall be pursuant to the following procedures:
Accrual of sick leave and vacation shall be credited to the employee from their initial
date of hire as long as there is not a break in service of 30 calendar days or longer.
If such a break in service has occurred,the date for crediting the employee with sick leave
and vacation credits shall be the date the employee was re-hired following the break in
service.
An employee shall not receive any sick leave or vacation credit for any workweek of less than full
time in determining the retroactive accrual credits.
Sick Leave credits may be used by the employee immediately per City policy. Vacation may not
be used or accrued until the employee has completed their probationary period,and the
contract provisions governing vacation shall apply.
Section M—Boot Allowance:
Safety and Footwear: The City will supply all required equipment. rain gear, and gloves if
appropriate.All employees who are required by the City to wear safety footwear per ANSI Safety
Standards will be reimbursed up to two hundred and fifty dollars (S'250) when receipts are
provided.Safety footwear is defined as footwear that is required for employees to safely perform
then-normal assignments;for example,a requirement that the footwear provides adequate foot and
ankle support.
Commercial Driver's License: Commercial Driver's License tees shall be bonne by the City.
Non-City training or testing shall not be compensated. 'The City will reimburse out-of-pocket
expenses associated with required health exams,up to the rate contracted by the City with a vendor
for a required health exam.The choice of vendor and rates will remain the decision of the City. If
the employee wished to use a medical service other than the contracted vendor, the City will
reimburse only up to the amount contracted with the City-selected vendor;the employee will be
responsible for charges in excess of the contracted amount.The City will not pay for Washington
Driver's License.
Section N: Required Safety Prescription Classes:'The city will provide LIP to 5200 every other
year for an employee to purchase safety prescription glasses. 'The employee must notice his
Superintendent of such a request by July of each year in order for the funds to be applied in the
following budget. The employee shall provide receipts which show proof the glasses are safety
standards.
settion O. Wrect Dejhnh
October 22, 2019 C - 23
ARTICLE V-PAID LEAVE
Section A-Vacation
Annual leave with pay shall accrue to each full-time employee of the City at the following rates:
I Effective January 1, 1988,annual leave with pay will accrue at tile following rate:
Upon Completion of: Hours Work Days
I through 5 years 88 hours 11
6 through 10 years 128 hours 16
I I through 15 years 168 hours 21
16 through 20 years 208 hours 26
21 through 25 years 248 hours 31
2. Annual leave will be granted full-time regular employees only after the completion of the
6-month probationary period.Thereafter,the leave credited for any month of service may
be taken in any subsequent month; provided, however, application for such leave will be
made in advance and approved by the Department Head.
3, No employee shall be permitted to accumulate annual leave in excess of tile amount earned
over a two(2)year period and such leave is subject to provision"T'stated above.
4. This paragraph concerning vacation cash out will be held in abeyance and not allowed for
the duration of this agreement dated x An
employee may cash out up to 40 hours of vacation per year, subject to the following
provisions:The employee must maintain a minimum of 200 hours of combined sick leave
and vacation time at the time of the request and must maintain at least 80 hours of vacation.
In September of each year,an employee that wants to cash out a portion of his/her vacation
hours will submit a request to Human Resources on the vacation cash out form. The
employee may then cash out the vacation during the following calendar year by sending a
copy of the request to payroll. Vacation cash out will be on a regular paycheck.
Section B-Sick Leave
The use of sick leave benefits is considered a privilege and not a right,and may only be used in the
event of actual illness or disability to the employee or family member as provided for in this
Agreement. In the event of a serious illness to an employee who has exhausted his/her sick leave
accrual,the City Manager may advance sick leave credits. However,approval or denial of such a
request is at the discretion of the City Manager without the right to grieve the decision.
I. Sick Leave Accrual: Sick leave shall accrue at the rate of 3.69 flours per pay period for all
regular full-time employees covered by this Agreement. Regular part-time employees
shall accrue sick leave on a prorated basis,based upon the budgeted allocation of hours for
the position.
19
October 22, 2019 C 24
The maximum sick leave accrual is unlimited for employees eligible to accrue sick leave.
Sick leave shall continue to accrue while the employee is on authorized paid leave,
2. Notification Requirements: An employee requesting sick leave usage must provide the
proper notice as established by the Department [lead. When a Department Head has
reasonable cause to believe that an employee has misused his/her sick leave benefits,the
Department Head may require the employee to provide proof of illness frorn a medical
doctor.
3. Use of Sick Leave: Sick leave may be used for the following:
a. Illness or injury to the employee,on or off the job,resulting in an inability of the
employee to perforili his/tier work,
b. Illness/injury to the employee's immediate family requiring the attendance of the
employee to medically care for the family member. Proof of this medical need may
be requested by the City in the forin of a doctor's verification.
Immediate family, for purposes of sick leave benefits, is defined as follows:
Immediate family shall include persons related by blood, marriage, or legal
adoption, which includes: parent, wife, husband, brother, sister, child,
grandparents,grandchildren,and any relative living in the employ cc's household.
Use of sick leave is limited to three(3)days per incident,unless additional Brie is
approved by the Department Head, or the employee qualifies under the Family
Leave benefits.
c. Funeral Leave: Sick leave may be used for purposes of attending a funeral of
family member. Use of sick leave for such reason shall be three(3)workdays in
any one instance. Upon request of an employee,additional days shall be granted if
he/she encounters extenuating circumstances or must travel great distances.
d. Matemitv Leave: Illness/disability resulting from pregnancy, miscarriage, or
childbirth shall be charged to sick leave and then,if necessary,to vacation accrual.
Upon expiration of paid leave(sick leave, vacation, compensatory time,etc.), all
employee may request a maternity leave of absence without pay. The duration of a
maternity leave of absence shall be based upon medical evidence provided to the
employer.
e. Family Leave: Employees are covered by Federal/State Family Leave legislation
which provides for leave of absence to care for a newborn child,adopted child or a
child terminally ill. See the City of Port Angeles Personnel Policy and Procedure
Manual,Chapter 7.06, Family Leave.
20
October 22, 2019 C - 25
f. Donation of Paid Leave Time for An employee may
donate sick leave, vacation, compensatory time, or holiday time to another
employee who has exhausted all paid leave tirne resulting from a catastrophic
illness/injury. See the City's Personnel Policy and Procedures Manual,Chapter 7,
Leaves of'Absence,for specific conditions and eligibility procedures.
9. Worker's Compensation: An employee injured on the job, receiving workers
compensation benefits,may use accrued sick leave,compensatory time,vacation,
and floating holiday credits to supplement the difference in worker's compensation
benefits and the employee's regular wages. The total of worker's compensation
benefits and sick leave credits shall not exceed the employee's normal take-home
f
pay.
_4 Sick Leave Cash-Out: 'Twenty-five percent(25%)of accumulated sick leave,to a
maximum of 960 hours,will be paid to the employee upon retirement,death or resignation
in good standing when the employee has ten(10)years or more of regular full-time service
with the City. Ali employee leaving City service not in good standing or terminated f6rjUS1
cause is not eligible for this benefit. In the even,of the death of an employee,the City will
pay 50%of accumulated sick leave.
Formatted:Indent:First line: 0"
4�5 V�wd cH ih�,T 'd, 011c, nwnth f6H,o�,�Vin
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Section C-Holidays
The following named days shall be holidays to be observed at a time provided under State law:
New Year's Day Labor Day
Veteran's Day Thanksgiving Day
President's Day Day after"Thanksgiving
Memorial Day Christmas Day
Independence Day Martin Luther King Jr.Birthday
Plus two(2)floating holidays,to be taken in eight(8)hour increments,at a time mutually
agreeable between the employee and the City. Employees hired during January through June shall
receive two floating holidays;employees hired in July through November shall receive one
floating holiday.Employees hired in December do not receive a floating holiday
Floating holidays must be taken no later than the first pay period in December. Floating holidays
cannot be carried into the next year.
Whenever any of the above-named holiday's falls on a Sunday,Monday shall be the holiday;and
whenever the holiday falls on a Saturday, the previous Friday shall be the holiday. For those
employees who do not work on a Monday through Friday shift,and their holiday falls on their
scheduled day off,the holiday(s)shall be observed on the next following work day(s).
21
October 22, 2019 C - 26
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Employees shall receive holiday benefits for each observed holiday according to the work
schedule mandated by the employer at the time of the holiday.For example.if arc employee's
regular schedule is a required 4/10,that employee will receive 10 hours holiday time for that day.
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ARTICLE VI-HEALTH AND WELFARE BENEFITS
Section A-Health Benefits
During the term of this Agreement, the City agrees to provide medical, dental, vision, and
prescription drug coverage for regular full-time and regular part-time employees (who are
budgeted to work 20 hours or more per week)and their eligible dependents.
Medical Insurance:
The city shall provide medical insurance through AWC and cover 87.5`%, of tire premium for
employees and eligible dependents for the HealthFirst medical plan.
Effective January 1, 2018,. the City agrees to provide family medical coverage under the AWC
Regence High Deductible health Care Plan (HDHP), Additionally, the City will contribute an
annual $1500 for employee and$3000 for family to a Health Savings Account(HSA)and$2400
for employee and $4800 for family to a medical bridge(medical bridge will be administered by
Rapport Benefits Group).An employee may elect to contribute via payroll deduction and per the
IRS guidelines,to the HSA.
If an employee elects to opt out of medical,he/she will be eligible to receive 654/o of the Regence
HDHP premium per month with proof of other coverage.
If an employee is age lis years or older and is currently enrolled in the City's medical plan and
Medicare,the employee is eligible for a$1500 for employee only or$3000 cash payment in lieu of
a contribution to an HSA. Instead of cash payment the employee may elect to put the payment into
an eligible deferred compensation plan or a flexible spending account.The decision must be made
by December 15`x'of each year.
2018"Transition year for employees currently enrolled in the Kaiser Access PPO plan:
The City recognizes that switching health care plans includes getting pre-approvals for future
procedures, treatments, etc. If`an employee is currently enrolled in the Kaiser Access PPO
(formerly known as Group health Access PPC))plan and has long-term treatment plans that have
already been approved,they may choose to stay on the Kaiser Access PPO plan through 12/31/18.
If an employee would like to elect to stay on the Kaiser plan,they will need to submit the request to
22
October 22, 2019 C - 27
Human Resources with an explanation for the reason why and will need to be approved by the City
Manager.
The cost sharing of premiums for employees will continue to be 12.5%of the monthly rnedical
premium.
Vision: The City agrees to purchase the AWC vision plan,($25 deductible option).
Dental Insurance:
The City shall fund the dental coverage for the employee and eligible dependents for the duration
of the agreement for the AWC Dental Plan F benefits. The City reserves the right to change
insurance carriers as long as the benefits are equal to or greater that)the plans noted above. If the
City considers changing insurance carriers,the City shall notice the union prior to any change to
meet and discuss the proposed action.
Section B-Term Life Insurance:
The City agrees to extend life insurance coverage to regular full time employees represented by
Local#1619 equal to one times their annual salary,rounded to the nearest thousand,to a maximum
of$50.000. Amounts beyond the annual salary coverage or for Spouses will be at the employee's
expense through payroll deduction procedures.
Section(.-Deferred Compensation:
The City agrees to allow continued employee participation in a deferred compensation plan
through payroll deduction.
Section D-IRS 125 Account:
The City shall provide an IRS 125 account for each employee who chooses to participate in the
program. Any cost associated with the implementation or maintenance shall be paid by the City.
Section E—Lon2-Term Disability Insurance:
The ('try agrees to provide long-term disability insurance coverage for regular employees that
work 30 hours or more per week. The coverage shall have a 90-day waiting period and benefits are
subject to the terms and conditions of the plan booklet, provided to each employee.
23
October 22, 2019 C - 28
ARTICLE VII-GRIEVANCE PROCEDURE
Section A-01hiectives
To informally settle disagreements at the ernployee-supervisor level-, to provide an orderly
procedure to handle the grievance through each level of supervision; to correct if possible, the
cause of the grievance to prevent future complaints: to promote harmonious relations among
employees,their Division Managers,and departmental administrators,to assure fair and equitable
treatment of employees;and to resolve grievances at the departmental level before appeal to higher
levels.
Section B-Definitions
The following terms,as used in this Article,shall have the following meaning:
Grievance: A complaint by an employee concerning the interpretation or application of this
Agreement. A grievance may be filed when the employee believes an injustice has been done
because of unfair application of a('try policy or an alleged violation of any term or condition of'
this Agreement.
Dew: Calendar day,exclusive of Saturday,Sunday,and legal holidays.
Einplovee: A regular full-time or regular part-time employee covered by this Agreement.
Immediate Supervisor: The Division Head who assigns, reviews, or directs the work of an
employee.
Rcjye,�ewative: A person who is appointed by the Union or is a Union official who appears on
behalf'of the employee.
DelLa)'Iment 1-lead: The employee reporting to the City Manager,having direct responsibility over
a City Department.
Section C-Exclusions.
1. Work assignments,unless the complaint arises out of an allegation that the employee was
required to work in violation of applicable sections of this Agreement,City policy,or State
law.
2. Work perforinance evaluations.
I Impasses in collective bargaining.
4. Grievances filed after tell(10)work days from date of occurrence,or after ten(10)work
days from the date the employee had knowledge of an occurrence.
24
October 22, 2019 C - 29
Section D-Time Limits
Time limits are established to settle grievances quickly. Time limits may be extended by
agreement of the parties. If the grievant is not satisfied with the decision rendered,it shall be the
gricvant*s responsibility to initiate the action which submits the grievance to the next level of
review within the time limits specified. Failure of the employee to submit the grievance within the
time limits imposed shall terminate the grievance process, and the matter shall be considered
resolved. Failure of the City to respond within the time limits specified will allow the grievant to
submit the grievance to the next higher step of the grievance procedure.
Section E-rhe Parties'Rights and Restrictions.
I An employee may have Union representatives present at all steps of the grievance
procedure.
2. Reasonable time in processing a grievance will be allowed during regular working hours
for the Union Officer or Union Official,with advance supervisory approval.
3. Only a person selected by the employee and made known to management prior to a
scheduled grievance meeting shall have the right to represent or advocate as an employee's
representative.
4. Nothing within this grievance procedure shall be construed as limiting the right of
management to manage the affairs of the City,except as specified in this Agreement.
5. Grievances of an identical nature, involving air alleged violation of the same Article,
Section,etc.,concerning the same subject matter,may be consolidated.
6. Confidential Communication: Any communications between a member of the Union and
any recognized Union representative regarding a potential or actual employee grievance
will be defined as confidential.
7, The Union, as an organization, may file a grievance alleging that the City has violated
specific rights afforded the organization in the Agreement. Such grievance shall be filed
directly at Step I (Department Head level),and shall be bound by the time limitations and
procedures set forth in the grievance procedure.
Section F-Informal Grievance Disposition
Within the time limits specified above,the employee will promptly and verbally meet to discuss
the complaint with his/her Division Manager. In those circumstances where the nature of the
complaint involves the Division Manager, the employee may proceed to Step I of the formal
grievance process,the Department Head. If the Division Manager fails to reply to the employee
within five (5) days of'the meeting, or if the employee is not satisfied with the decision, the
employee may,within five(5)days,utilize the formal grievance procedure. Prior to initiating the
formal grievance procedure, the employee shall submit the matter to the Union Grievance
Committee for review and authorization. If approved by this Committee, the grievance may
25
October 22, 2019 C 30
I
1
proceed. 1
Section G-Formal Grievance Procedure
Step 1 -Department Head: The grievance procedure shall be initiated by the employee stating
the nature of the grievance,the alleged violation by section or number,and the desired solution,in
writing oil tine Union grievance form,together with any supporting documents.
"fine grievance form and supporting documents shall be delivered to the Department Head within
the time frames specified in the grievance procedure.
The Department Head shall hold a meeting with the employee and his/her representative, if
requested,within ten(10)days front the date the grievance is received, and attempt to settle the
grievance..
A decision shall be made, in writing, on the original grievance fort, to tine employee by the
Department Head within ten(10)days from the close of the meeting.
Step 2-City Manager: If the employee is not satisfied with the decision of the Department I lead,
he may appeal the decision to the City Manager within ten (10) days from receipt of the
Department head's decision.
The City Manager or his designee will hold a meeting with the concerned parties within ten(I())
days of receipt of the grievance,all supporting documents, the Department Head's response,and
the remedy requested, and issues a written decision within ten (10) days after the close of the
meeting.
Step 3 - Binding Arbitration: The Union shall have twenty calendar days from receipt of the
City Managers decision to request binding arbitration. If the grievance is submitted to binding
arbitration, the Union representative and the Human Resources Manager shall, set a date for a
meeting to:
I. Agree to any stipulations.
2. Attempt to agree upon an issue statement.
3. Jointly request from tine American Arbitration Association, Federal Mediation and
Conciliation Service,or other mutually agreed-upon source,a list of nine(9) arbitrators
and upon receipt of this list,the parties will toss a coin to see who strikes the first name,and
then each shall alternately strike a name, to arrive at an arbitrator who will hear the
grievance. However,the parties may mutually agree upon an arbitrator without using tine
above arbitration service,or agree to request another list of names if both parties are not
satisfied with the names on the initial list of arbitrators.
The parties agree that the grievance shall be heard before the arbitrator selected at the earliest
possible date. The decision of the arbitrator shall be final and binding upon the parties. The
arbitrator shall not have the ability to alter or amend any portion of the labor Agreement, City
policies,or regulations.
26
October 22, 2019 C - 31
The cost of the arbitration process shall be shared equally between the parties. Any cost or fees
related to the presentation of the case for each respective party shall be the responsibility of that
party and shall not be shared as part of the arbitrator's expenses.
The arbitrator shall issue a written decision to the parties within thirty(30)calendar days of the
close of the hearing.
j ARTICLE Vill-DURATION OF AGREEMENT
This Agreement shall be effective January 1, 2018 through December 31, 2018. Should either
party desire to modify this Agreement,it shall serve written notice to the other party within six(6)
months prior to the expiration date of this Agreement.
IN WITNESS WHEREOF, we hereunto attach our signatures this day of
2017.
CITY OF PORT ANGELES: AFSCME LOCAL#1619:
..........
Patrick Downie,Mayor Aaron Cole,Staff Representative
.......... ............
Dan McKeen,City Manager Benjie Flores,Union President
.............—1-1.........—11..........
Abbi Fountain,Human Resources Manager
27
October 22, 2019 C - 32
I
t
J
Attachment A
AFSCME Classifications and Occupational Job Series
r.
Listed below are all AFSC'ME classifications and occupational job series. For more
information on how layoffs impact an occupational job series please see Article III Working
Conditions Section E Layoff Procedures for more information.
Pay ranges can be found on attached AFSCME Salary Schedule.
Note:Not all classifications are active.
Classifications within an Occupational Job Series
Utility Worker I
Utility Worker II
Leadworker
Street/1"raffic Supervisor(may burnp UW 1/11)
Backflow Prevention Inspector
( o� t <ordin,ator
+�4a,1 w ve t o,4 re i:irx r `,tallrm.. a.Cr°r^ ��t(may bump UW 1111)
WWTP Operator MIT
WWTP Operator 11
WWTP Lab.Specialist
WWTP Operator III
WWTP Source Control Coordinator
Water Treatment Pit,Oper.1lOIT
WaterTrt.Pit.Oper, 11
Water Plant SCADA Technician
WaterTrt. Pit.Oper III
Water Treatment Plant Supervisor
Parks Caretaker
Parks Facility Caretaker
Parks Leadworker
GIS CARD Specialist I
GIS CARD Specialist 11
Assistant Civil Engineer I
Assistant Civil Engineer 11
Civil/Utility Engineer
Engineering Project Supervisor
28
October 22, 2019 C • 33
Planning Technician
Assistant Planner
Associate Planner
Customer Service Representative
Utility Billing Specialist(may bump CSR)
Utility Services Coordinator(may bump CSR)
Meter Reader I
Meter Reader 11
Accounting Technician I
Accounting Technician I I
Accountant
Infbi-oration Support Specialist
Systems Analyst
Systems Coordinator
Systems Administrator
Administrative Specialist Trainee
Admin. Specialist I
Admin.Specialist If
Traffic Control Maintenance Specialist I
Traffic Control Maintenance Specialist 11
Single Classifications
Custodian
Landfill Scale Attendant
Permit Technician(CED Dept.)
Contract Specialist
Recycling Coordinator
Electrical Engineering Specialist I
Elect.Eng. Spec. 11
Development Services Specialist
Building Inspector
Seasonal Laborer/Worker
Cemetery Coordinator
Facilities Operations Specialist
Sports&Events Coordinator(used to be Recreation Coordinator)
Facility Rental Coordinator(used to be Facilities&Events Coordinator)
Public Works Inspector
Pollution Prevention Specialist
Backflow Prevention Specialist
29
October 22, 2019 C 34
AFSCME Salary Schedule will be added once approved by City Council
30
October 22, 2019 C 35
H The City of Port Angeles
t
AdvisoryBoard Application
Parks, Recreation and Beautification Commission
,Applicant Name and General Information
I"'it"int: � _..a,. ,_...�.,,,,..�.�...._........�..,��,., ..�.,.�_,,.,��, M1..............,...„.,..�_..w�,w.�,.�...».,....._..��.___. Lr1SL,.,,,.,�..,:,,,,.a�.... ..�..�.,..�..,..�........w..��., ,,�..�,,,�._,m ..,.
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Address City
State Zip
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Home phone Work phone Cell phone
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E-mail address
Certification and Location Information
Are youemployed by the City of Part Angeles?............................................................................._..,,,..
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.............................w........w.,....,.,,,......, Yes lilt
' Are you a citizen of the United States?. . ............................................................_....,.,....._......,...,.... ...,....,.....,...,,.,.,.,_.,.,............,,_.......w.,,... Yes, No
Are you a Registered Voter?,-...... .._, .. _.,....,.,...._.,,.,...,...,,,..m.....,,......,....,....,.,..,...._..,,.., Yes No
Areyou a City resident?, .................. .........................,..,,,.,.... ,...........,....._......,,._........,................,,. No
If so,hoar long;
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Do you own/manage a business in the City?,. ., „ ,., ..... .,,. Yes
Do you hold any professional licenses,registrations or certificates in any field"?.... ...,,,,,.. .,w..,,,. ,.,.,.,.....,.,
Yes
Ifso,please list:
Are you aware of any conflict of interest which might arise by your service on the advisory board that you are applying for?
If so,please explain
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The City of Port Angeles
4� A `vSr" 8i0ar�t .A a1a1tiUt1
Work or Professional Experience- List most recent experience first, or attach a resume
Employer
_ ..._m__,,,...... _.,. , _ ...... .m_. .�,
Brief job description
..........
_.._ ,. _......... ......._ __ _..... _... w µ......... .
p yer
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Brief job description
frnpfoycr.�._._._,.....�....,
brief job description
Education--List most recent experience first
� 0Yes �
tnstitution,'Lvcation Degree earned/Major area ofStudy Graduated?
Yes No
Institution/Locationµ_. .._�.....,,w._.�....�...._...__... ._...._�..__.........��.,,�....�.w..._._,_.�,......�._._ rn„w...,,,_. �.,.��.
i Degree eaedtMajor area of Study Graduated.
Yes No
Institution/Location M mm � Degree earttedA'Ct ajor area of Study Graduated?
Charitable,Social and Civic Activities and Memberships•-List major activities you have participated in
during the last five years
__n._._,..,..M. ... _.._
� � ,.. � .°... .�. "...�_..� _:, .}mut
#7r artizationlLocatton Groups purptyse/obiective
Brief descriptionof your participation
Organ ocation Group's purpose/objective
Brief description of your participation
The City of Fort Angeles
, rt Advisory Board Application
�� W., F
Parks, Recreation and Beatification Commission Applicant Supplemental Questionnaire
1. This Commission focuses on three areas:parks,recreation,and beautification.Ifyou had to choose,which of these three areas
would be the primary one in which your interests and experience would be aimed'?
� ....__.: � ...., � �__...µ.. .. rZ
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2. What is your favorite City of Tort Angeles parks and recreation facility and why?
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3" 71iink of a Port Angeles parr you visit. What would you do,or like to have done,to improve your experience"'?What doyou
love about this park?
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Applicant Signature Date
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Submit completed farms to: Office of the City Clerk Kari Martinez-Bailey
City of Port Angeles 360-417-4634
321 East 51"Street kmbailey@cityofpa.us
Port Angeles, WA 98362
in compliance with the Americans with Disabilities Act,if you need special accommodations because of physical limitation,
please contact the City Manager's Office at 360-417-4500 so appropriate arrangements can be made.
This document and all attached information is considered a public record and may be distributed to members of the City
Council for appointment consideration. Additionally, it may become a part of a City Council packet.
THE"t E ITY OF
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BALANCINGTHE 2020 BUDGET
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BALANCINGTHE 2020 BUDGET
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• Citywide Total Budget $ 127,391 ,600.
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BALANCINGTHE 2020 BUDGET
There are several items to celebrate in the 2020 Budget.
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6
BALANCINGTHE 2020 BUDGET
The General Fund is balanced.
Use of 2018 savings is planned for one-time capital and one-time
large specialized projects only.
REVENUES EXPENDITURES w
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The 2020 General Fund Balance will be 25%
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7
BALANCINGTHE 2020 BUDGET
The 2020 Budget was balanced by staff working together to realize
priorities and work together to accomplish goals in the following
categories:
PERSONNEL — 2020 contracts include salary
adjustments and cost of living increases. W
• AFSCME: 100% All Cities CPI 1 / I /2020 ( I .4%); o
6/ 1 /20 2.5% market adjustment. m
• IBEW: 2.5% effective 5/ 1 /2020; line class wage a
adjustment of $0.85 per hour; fleet mechanics Z
wage adjustment of $ 1 .58 per hour; Conservation
LU
Analysts wage adjustment of $ 1 .59 per hour;
increase deferred compensation match $650 per N
0
year. N
8
BALANCINGTHE 2020 BUDGET
• IAFF: 100% All Cities CPI ( 1 .4% in 2020)
• Management/Non-represented: 1 .5% effective
1 / 1 /20; 1 .0% effective 7/ l /2020.
W
• Teamsters Non-Sworn: 1 .5% effective I / 1 /20; 1 .0%
CO
effective 6/ l /2020.
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• Teamsters Sworn: 1 .5% effective I / I /20; 1 .0%
effective 6/ l /2020. W
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O
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9
BALANCINGTHE 2020 BUDGET
2020
in PROPOSED
$$
EXPENDII`L)RESME BUDS %
Full time Salaries $ 16,735,502 $ 16,655,117 $ 16,785,426 $ 17,947,500 $ 15,805,200 857,700 4.78'%
Part Time, Salaries 209,786 217,132 250,256 232,900 258,700 25,800 11.08%
Seasonal/Temporary Salaries 307,939 255,805 244,232 329,200 342,800 13,600 4.13%
Overtime 853,436 957,126 873,785 748,400 791,100 42,700 5.71%
Bene fits 6,915,277 6,464,722 7,606,665 5,134,500 8,419,800 285,300 3.511Dr'o W
Travel&Training 263,159 248,947 289,615 369,600 438;700 69,100 18.70°fo
Memberships &Subscriptions 70,704 83,874 129,414 135,200 150,100 14,900 11.02%
Uniforms 63,363 67,895 54,800 84,200 69,600 (14,600) -17.34% m
TOTAL EXPENDITURES $25,422,166 $ 24,950,618 $ 26,234,196 $ 27,981,500 $29,276,000 1,294,500 4.63%
Change from Prior Yr.$$ $1,220,926 ($471,548) $1,283,578 $1,747,304 Q
Chane from Prior Year% 5.04% 1.85°n 5.14% 6.66% Z
Benefit costs are also expected to increase.
• Medical
a
• PERS/LEOFF N
• Workers Compensation N
io
BALANCINGTHE 2020 BUDGET
DEBT & CAPITAL — As seen in the cost of service
analysis the impact of debt and long-term capital needs has
a significant impact on the City's budget.
• Each line in the budget has given a high level of
scrutiny to ensure efficiency.
0
• Cost of Service methodologies were reviewed m
}
and approved by the Utility Advisory Committee a
and City Council for equity and fairness while still ?
meeting utility needs. W
• The ability of City residents to afford �
rates was heavily factored as well. N
0
N
BALANCINGTHE 2020 BUDGET
REVENUE ALTERNATIVES — Reduce the General
Funds dependency on a single revenue sources is of high
priority in the 2020 Budget.
• Utility tax collected from McKinley Paper Mill
changed from a historical level of $ I .2 million to
$62,400 in 2020. �
m
}
• Additional revenue sources will continue to be a
examined by City staff to maintain and grow the ?
E
City's services to its citizens. j
W
• Revenue options will be presented to �
Council in 2020 as part of the Long- o
Range Financial Planning process. N
iz
BALANCINGTHE 2020 BUDGET
GROWING CITY SERVICES — Having the ability to
review all revenues and consider new revenue has opened
the door to new possibilities that can enrich the lives of F
City residents. Without new revenue long-term additional LU
services cannot be added. �
m
a
z
f
J
W
d
O
N
O
N
13
BALANCINGTHE 2020 BUDGET
• There were more than $450,000 in 2020 Budget
Supplementals.
• Some were not approved because they
were not affordable at this time. F
W
• Others were not approved because they m
included on-going expenditures without
a sustainable revenue source. a
z
f
• If revenue options are identified LU
supplementals can be fulfilled. o
N
O
N
14
BALANCINGTHE 2020 BUDGET
GROWING CITY SERVICES —
However, one supplemental request that has been
voiced by Council and Citizens as a priority has been
included in the 2020 Budget. F
• The use of the $62,400 of utility tax LU
generated by McKinley Paper will �
support a Code Enforcement Program. }
a
• The 2020 Budget includes two part time
Code Enforcement Officers in the Police W
Department. d
0
N
O
N
15
BALANCINGTHE 2020 BUDGET
The 2020 Budget is sustainably balanced and allows for a wide
range of city services important to our residents. Though there
are challenges that will always present themselves the City has
done a superior job in laying the groundwork for a solid W
foundation to that will not only overcome these challenges but o
allow for growth of our community and services provided by the m
City. a
z
f
J
W
d
O
N
O
N
16
ALANCIN
THE 2020
BUDGET
BUDGET
W
PROCESS o
m
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2020 a
z
ELIMINAR
OPERATING
W
BUDGET a
0
N
O
N
17
BUDGET PROCESS
RCW 3533.031 /35A33.030
• Capital Facilities Plan & f
JANUARY Transportation Improvement o
_ MAYPlan prepared and adopted. m
Council budgetary direction is �
received through Strategic Z
Planning, Long-range planning, F
policy updates and/or retreats.
is
BUDGET PROCESS
■ Departments enter revenue and
expenditure budgets. (Deadline:
On or before the second �
JUNE - Monday in September to be �
JULY complete before the fourth }
Monday in September.) Z
■ Personnel worksheets reviewed �
by Department Directors. W
d
0
N
O
N
19
BUDGET PROCESS
■ Departmental Requests delivered
to City Manager for review.
(Deadline: On or before the first
W
AUGUST — business day in October.) o
SEPT. City Manager meets with Dept. m
Directors to review requests.
■ Preliminary g p Budget is updated z
_
based on meetings and City
W
Manager input.
a
0
N
O
N
20
BUDGET PROCESS
■ Recommended Preliminary
�UMiMUN w�uaN',ID�
Budget complete and posted
g �
(Deadline: Before the first of
W
OCTOBER November.) c�
— DEC . Workshops and Public Hearings
Pm
are held on the Preliminary
Budget, Revenue Sources and z
Property Tax.
■ Final Y Budget is adopted b the W
g P m
31 St of December. o
N
O
N
zi
BUDGET PROCESS - BIENNIAL BUDGETS
As outlined in RCW 36.40.250 Biennial budgets must start on an odd
year.
• Earliest implementation would be January 1 , 202
W
• Prior to switching from an annual budget an ordinance is o
required to be passed not later than June 30 of the m
preceding year the first budget cycle is intended to start.
a
z
• Requires an overview and update prior to the end of
each even year. LU
d
0
N
O
N
ii
BUDGET PROCESS - BIENNIAL BUDGETS
PROS -
• Saves time
• Longer perspective W
0
• Potential improvement in policy view m
• Biennial budgets are considered in non-election years z
f
J
W
d
O
N
O
N
23
BUDGET PROCESS - BIENNIAL BUDGETS
CONS -
• Loss of control and ability to deal with the unpredictable
• Difficulty in forecasting W
0
• Greater potential for modifications each time leadership m
changes
a
z
• Greater amount of time monitoring revenues and
expenditures Ui
d
0
N
O
N
24
ALANCIN
THE 2020
BUDGET
W
2020 "
0
PRocEss PRELIMINARY
OPERATING z
E
BUDGE
T
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ALL FUNDS
Total revenue and Expenditures for all City funds.
26
ALL FUNDS - REVENUE
0
\\ 1
2020
l;;ll1\u t„ lil\ a l ii illl,i;„um z
ilPy
yy
PROPOSED LL
REVENUE BUDGET $$ % J
J
Taxes $15,444,146 $14,563,225 $16,723,086 $15,085,000 $15,598,900 513,900 3.41% Q
Licenses &Permits 593,876 677,512 63.2,096 850,500 743,800 (106,700) -12.55% �
Intergovt. Revenue 4,546,921 6,755,313 6,2.95,690 8,473,000 5,012,800 (3,46:1,200) 40.84% W
574 66,690,668 65,102 190 67,2.46 7 5,175,600 7.70% (�
Charges for Goods &Svcs. 67,640, 00 .......72.,4,22.,300....
Fines &Penalties 21,101 6,784 5,735 7,000 6,000 (1,000) -14.29% �
Miscellaneous Revenue 8,462.,021 9,137,759 15,630,006 10,154,800 12,959,600 2,804,800 27.62% �
m
Prop.ITrust Income 397,666 113,594 2.88,365 90,000 620,000 530,000 588.89%
Non-Revenues 2,688,374 - - - NI
Other Financing Sources 6,815,750 5,832,700 8,386,600 10,067,300 7,570,300 (2,497,000) -24.80% a
Reserves Used 2,193,459 7,175,400 12,457,900 5,282,500 73.62% ?
TOTAL REVENUE $108,803,888 $103,777,555 $113,063,768 $119,149,700 $127,391,600 8,241,900 6.92%
Change from Prior Yr. $$ ($2.1,463,530) ($5,026,333) $9,286,213 $6,089,932 J
Change from Prior Year % -16.48% 4.62% 8.99% 9 38% W
cc
IL
This table can be found on page 32 of the 2020 Preliii nary Budget Document. �O
O
N
27
ALL FUNDS - REVENUE
CITYWIDE REVENUES BY CATEGORY
Z
(TOTAL $127,391,600) Electric 40.72%
LL
Water 8.99%
Wastewater 9.62%
Solid Waste 16.21%
Stormwater 3.15%
Medic One 2.76% LU
Intergovt. Revenue Permits 0.60% V
3.93% 10
Internal Charges 6.34%
Other 11.59%
Licenses & Permits
0.58%
ke,serves, 0 r mm Property 30,01%
Used Sales 23.10%
9,78% sour Utility 28,04% LU
5.940/0 Phone 2.52% cc
Other 16.33%
Prop./Truest Income NC
This table can be found on page 32 of the 2020 Preliminary Budget Docurhm
28
ALL FUNDS - EXPENDITURES
0
2020
PROPOSED
LL
BUDGET
ENPENDULMES $$ %
...................
Salaries and Wages $18,106,667 $18,085,183 $18,311,845 $19,416,300 $20,390,200 973,900 5.02%
----------------------------------------
Personnel Benefits 7,468,648 7,602,133 7,625,881 8,175,200 8,445,200 270,000 3.30%
----------------------------------------
Stipplies 20,728,788 14,485,463 13,924,046 19,149,700 21,371,200 2,221,500 11.60%
----------------------------------------
Other Services &Charges 31,556,794 33,070,865 36,191,933 38,455,800 40,629,400 2,173,600 5.65% LU
hitergovnntlh terfinid Svcs 12,155,559 14,061,072 10,277,464 11,995,700 8,756,100 (3,239,600) -27.01%
---------------------------------------
Capital Ontlay 12,974,793 5,180,527 7,047,108 9,554,800 17,276,100 7,721,300 80.81%
---------------------------------------
a,bt Service: Principal 3,205,446 3,467,313 3,872,894 4,481,000 4,540,200 59,200 1.32%
rY
Debt Service: Interest 2,287,056 2,475,116 2,485,609 2,321,000 2,184,700 (136,300) -5.87%
Interftind Pints. for Services 320,137 274,636 228,907 133,000 132,500 (500) -0.38%
Designated for Reserves 5,075,247 13,098,081 5,467,200 3,666,000 (1,801,200) -32.95%
TOTAL
ChaEgE�wn PorS Yr. $$ 108,803,888 (1053,777,555 $113,063,768
$119,149,700 $127,391,60 8,2q,900
($21,463,53
$9,286,213 $6,085,932
Change from Pdor Year -16.44' -4.62910
8.95% 5.389101 ::
LU
cc
IL
This table can be found on page 33 of the 2020 Preliminary Budget Document.
29
ALL FUNDS - EXPENDITURES
CITYWIDE EXPENDITURES BY CATEGORY
Capital 49.28% (TOTAL $127,391,600) Z
Street/Medic 1 Transfers 20.60%a Intergovmt/Interfund �
Contract for Jail Services 10.11% Svcs LL
Debt 13.93% �� 6.87%
Housing/Facade 0.57% Q
Other 5.50%
LU
Professional Services 26.221
Medical & Benefit Premiums 1.6.73% �
Taxes 1.5.88% Debt Service: m
Allocations 7.1.3% Supplies �'��liwi���;il,��,�'��Ii�p��il Principal �
Repairs & Maintenance 5.67% 16.78% � �pll''" 3.56% �
V Q
o ,�t�i��������������������������������MM�' ebt Service:
Equipment Services 5..49 /� 4,4,4 ;����������������
IT 5,41% " Interest Z
Other 5.1.7% 1.71%
Liability Insurance 3.74% nterfund Pmts. J
Utilities 3.69%� /!j, for Services
Salaries and Wages
LV
j g 0.10% lc
Communication 1.77%� 16.01% a
Travel &Training 1.88%a Designated for N
Conservation Incentives 1.03%a Reserves O
PenCom User Fees 2.88% N
30
ALL FUNDS - FUND BALANCES
1090009000 450.00%
D
990009000 400.00% Z
890009000 350.00% LL
790009000 J
300.00% Q
690009000 250.00%
5,000,000
200.00% LU
490009000 G
390009000 150.00%
00% m
290009000 100. �
190009000 50.00%
- f-*919- 0.00% Z
bvcl
101
0 LU
4.0
a
0
Unassigned Fund/Cash Balance Fund/Cash Balance required% N
0
of 2020 Expenditures — — Fund Balance Target % N
rdi
r
r
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'fib,,.
j
« �
r I
E E RAL FUND
��
■ City Council ■ Police
■ City Manager's Office ■ Fire
■ Finance ■ Parks and Recreation
■ Legal ■ Public Works & Utilities
■ Community & Economic Development
GENERAL FUND = REVENUE
2020p � h�� l I�
PROPOSED
REVENUE BUDGET GET s s %
Taxes $ 13,332,073 $ 13,151,912 $ 14,127,829 $ 13,176,900 $ 13,605,200 428,300 3.25%
Licenses &Permits 455,726 542,704 501,315 718,700 612,000 (106,700) -14.85%
Inte rgovt. Re ve nue 595,708 557,980 654,243 744,600 749,000 4,400 0.59%
Charges for Goods &Svcs. 5,468,026 4,905,848 4,782,158 5,090,600 5,177,100 86,500 1.70%
Ernes &Penalties 21,101 6,784 5,735 7,000 6,000 (1,000) -14.29%
Mscellaneous Revenue 136,673 198,835 241,861 271,700 202,800 (68,900) -25.36%
Prop./Trust Income - - - - - - Ni
Non-Revenues - - - - - - NI
Other Financing Sources 247,575 106,000 230,600 115,000 165,000 50,000 43.48%
TOTAL REVENUE $20,256,882 $19,470,063 $ 20,543,741 $20,124,500 $20,517,100 392,600 1.95%
Change 1i0j12 Plior Yr. $$ $166,017 ($786,,819) $ 1,073,578 ($419,241)
Charge fronn Pito r Year% 0.83% -3.88% 5.51% 2.04%
This table can be found on page 36 of the 2020 Prelinuinary Budget Document.
GENERAL FUND — REVENUE
Miscellaneous ooR.u.
0.99% 0.0101% 01.00% Other Financing
Fines & Penalties Siouirces
Taxes
Revenue
Licenses
Permits
This table can ee os of tPreliminaryet ocument.
1
GENERAL FUND = EXPENDITURES
2020I �
PROPOSED
EXPEND)TT[1RES BUDGET $$ %
....... ........ .........
Salaries and 'gages $ 9,878,340 $ 8,758,479 $ 8,844,697 $ 9,237,000 $ 9,539,600 302,600 3.28%
Personnel.Benetits 3,927,724 3,657,950 3,618,261 3,819,600 3,842,100 22,500 0.59%
Supplies 628,423 565,756 690,439 775,000 811,600 36,600 4.72%
Other Services &Charges 3,418,970 3,595,687 3,715,344 3,606,300 3,920,700 314.,400 8.72%
Intergovint/Interfund Svcs 2,355,201 3,064,299 2,843,499 2,830,200 3,438,600 608,400 21.50%
Capital Outlay 11,675 9,694 17,327 24,800 - (24„800) -100.00%
Debt Service. Principal - - - - - N/
Debt Service, Interest _ _ _ NI
Irterfund Pmts. for Services 62,782 40,567 26,956 500 - (500) -100.00%
TOTAL EXPENDITLUES $20,283,115 $19,692,432 $ 19,756,523 $20,293,400 $21,552,600 1,259,200 6.20%
Change fi-om PVor 1r:$$ $1,159,690' ($590;68.0 $ 64,091 $.5.36,877
Change from Pricer Year% 6.0'60o” -2.91010 0.33% 2.72%
FLNDBALAlICE $6,089,106 $5,763,314 $6,575,251 $6,406,351 $5,370,851
0lange from Prior Yr. $$ $311,869' ($3.25,792) $811,937 ($168,900) $1,035,500)
Clearage from Prior Year 5.40% -5.35% 14.09% -2.571 -16.16%
GENERAL FUND - EXPENDITURES
MOOMMM Debt Service: Interfund Debt Service: Interes
Professional Services 25.29%
Equipment Services 17.32% Principal'Capital Qutl tnts. for 0.00%
Ir Se ry is e s 12.69% 0.00%
Utilitie s 11.39%
Pen'Com Lis erFees 7.05% Intergovm
Communication 4.39%
Travel&Training 5.77110t/Interfun
Insurance VCS
Repairs &Maintenance 4.48% 15.95%
Facade Improvements 1.28%
Other Services &Charg es 1 4.52%
Salaries and
T TTT
T TT
T TT
li T TTT
Supp es T TT
TTTTT
� TT
I TT
T T
TT
T T TTT
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3.77Wages
g
% j� 44.26%
Trans fern -Street Fund 28»SCD°fs,
0
f
Contract for Jail Services
Transfers -Medic 1 Fund 19.6CD°lo
Transfers -Capital 14.73%
Trans fe rs -De bt S e ry is e 11.41% PP
Other Intergovernmental 0.01%
CITY COUNCIL
CITY COUNCIL 2020 PRELIMINARY BUDGET
$90,000
$80,000
$70,000
$60,000
$50,000
$40,000 ,, ,
$30,000
c�i
$20,000 er
$ 10,000 '09.
$-
2016 Actual 2017 Actual 2018 Actual 2019 2020
Amended Proposed
Revenues Expenditures Budget Budget
Major Revenue Source: Allocations
Change in Expenditures from 2019: Changes in State premiums
CITY COUNCIL
$6�
of
zozo sunger
f f f
$600
I
zm9Bungrr —
SxJoo ...
Dov
$- $109000 $209000 $309000 $409000 $509000 $60,000 $709000
e; Salaries Employee Benefits Supplies • Travel & Training Professional Services q
1
CITY MANAGER'S OFFICE
CITY MANAGER'S OFFICE 2020 PRELIMINARY BUDGET
$1,000,000
$900,000
$800,000
$700,000
$600,000
$500,000
LM
$400,000 Ln ry
ap
$300,000 Go Ln
e
GO
$200,000 Lnt t'
V
$100,000
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed
Budget Budget
Revenues ■ Expenditures
Major Revenue Source:Allocations.
Change in Expenditures from 2019: In 2020 there is a planned use of $ 150,000 from 2018 savings to
complete several code changes included in the Strategic Plan. If the November work session results in a
desire for the Port Angeles Municipal Code project these funds will be directed toward this, otherwise the
funding will be re-allocated to the capital project that has been prioritized after this project.
CITY MANAGER'S OFFICE
0
Ell.
0
0
0
2020 Budget $29,300
0
oil E's
0
0
v�
0
0
M
2019 Budget $29,300
$- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000
Overtime Supplies Travel& Training
■Professional Services ■City Code Update 1111111111 Equipment Services
Communication Expenses 11111111 Repairs& Maintenance
FINANCE DEPARTMENT
FINANCE DEPARTMENT 2020 PRELIMINARY BUDGET
$ 18,000,000
$ 16,000,000
c
$ 14,000,000 n Q
$ 12,000,000 �
w w
$ 0 000 000 � �O � �_ '_� °0 '� 'Q =�`
w w O %0 %0
in
$8,000,000 11'f Ln w w _w
64
cc
v
6R' 6R' N CO
$6,000,000 w ? w —_
$4,000,000 N ka M
$2,000,000
2016 Actual 2017 Actual 2018 Actual 2019 2020 Proposed
Amended Budget
Revenues ■ Expenditures Budget
Major Revenue Source: Tax Revenues
Change in Expenditures from 2019: Increased transfer to the IT fund for capital projects as outlined in
the CFP.
FINANCE DEPARTMENT
$6,60°
2020 Budget
209Budget$7,2,00
ServicesOvertime I Supplies Travel & Training 0 Professional r
LEGAL DEPARTMENT
LEGAL DEPARTMENT 2020 PRELIMINARY BUDGET
$ 1 ,600,000
$ 1 ,400,000
$ 1 ,200,000
$ 1 ,000,000Ln
$800,000 0� w %0
Ln
$600,000 �I cc `"
$400,000 f
$200,000
$-
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed
Budget Budget
Revenues ■ Expenditures
Major Revenue Source:Allocations
Change in Expenditures from 2019: 1 .7% increase to prosecution fees to the County based on the
CPI index and reduced consultant fees for the criminal justice contract.
LEGAL DEPARTMENT
000
0000
M $3,300
$1,800
2020 Budget
00
00
00 ��
$2,6001,800
2019 Budget
$- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000
iiiiiiii Supplies uii Travel & Training iii Professional Services Equipment Services
0 Criminal Justice Transfer Communication Expenses Repairs & Maintenance
COMMUNITY & ECONOMIC DEVELOPMENT
COMMUNITY & ECONOMIC DEVELOPMENT 2020
PRELIMINARY BUDGET
$ 1 ,000,000
$800,000 '
ea
$600,00000
w
$400,000 r°° 00
to Ln
. ,"
$200,000
2016 Actual 2017 Actual 2018 Actual 2019 2020
Amended Proposed
Revenues ■ Expenditures Budget Budget
Major Revenue Source: Permits and Fees.
Change in Expenditures from 2019: Reductions are the result of projects that were complete in
2019 including the Housing Needs Assessment. An increase of $50,000 for the Facade Improvement
program is also included in 2020.
COMMUNITY & ECONOMIC DEVELOPMENT
$1,000 $4,800 4,100
$1,600
2020 Budget w $77,000
$900 $4,800 $4,600 $1,600
o
o
2019 Budget $138,300
$- $50,000 $100,000 $150,000 $200,000 $250,000
uii Overtime Supplies ■Travel & Training
Professional Services 111111111111 Equipment Services in Facade Improvements'
IN Communication Expenses Repairs & Maintenance
POLICE DEPARTMENT
POLICE DEPARTMENT 2020 PRELIMINARY BUDGET
$7,000,000
$6,000,000
$5,000,000
$4,000,000 coCc , , c
$3,000,000Ln
°0 — �O M `"
$2,000,000 ,o cc
Ln cc
$ 1 ,000,000 `� 7
2016 Actual 2017 Actual 2018 Actual 2019 2020
Amended Proposed
Revenues ■ Expenditures
Budget Budget
Major Revenue Source: Grants, tax revenue, allocations.
Change in Expenditures from 2019: Increases in 2020 are primarily the result of changes in the grant
funded mental health program and the addition of two part-time Code Enforcement Officers.
POLICE DEPARTMENT
2020 Budget $176,300
$„00
2019 Budget
00 $132,900
I Overtime Supplies 0 Travel & Training
Professional Services 1111111111111 Equipment Services IN PenCom Services
*Communication Expenses Repairs & Maintenance Utilities Expense
*Fuel
021111111110
FIRE DEPARTMENT
FIRE DEPARTMENT 2020 PRELIMINARY BUDGET
$3,000,000
$2,500,000
$2,000,000
$ 1 ,500,000
,000,000 `n'
$ 1
Ln
CO , M
$500,000 — — —
2016 Actual 2017 Actual 2018 Actual 2019 2020 Proposed
Amended Budget
Revenues ■ Expenditures Budget
Major Revenue Source:Allocations
Change in Expenditures from 2019: Increases in 2020 are due to increased transfers for capital and
equipment services.
FIRE DEPARTMENT
PARKS & RECREATION
PARKS & RECREATION DEPARTMENT 2020
PRELIMINARY BUDGET
$4,000,000
$3,500,000
$3,000,000 cc
c Q
$2,500,000
$2,000,000
$ 1 ,500,000 °0 'O ° GGo
"
$ I ,000,000
$500,000
2016 Actual 2017 Actual 2018 Actual 2019 2020 Proposed
Amended Budget
Budget
Revenues ■ Expenditures
Major Revenue Source: Rental revenue and allocations.
Change in Expenditures from 2019: City liability insurance was moved to the non-department division and
increases for capital for the City Pier Railing repairs and the Generation 11 Dream Playground.
PARKS & RECREATION
1 r
$8,500
00
2020 Budget $313 01%
700 0loss
g 0010
$9,500
,00o
O c�
o � �
2019 Budget $312,20000
!
Milli 11M
$- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000
III Overtime Supplies ■Travel & Training Professional Services
iiiiiiiiiiii Equipment Services IN Communication Expenses E Repairs & Maintenance uuuuuui Insurance
Fuel 111111111 Utilities Expense
PUBLICWORKS & UTILITIES
PUBLIC WORKS & UTILITIES DEPARTMENT 2020
PRELIMINARY BUDGET
$3,500,000
$3,000,000 ,o
$2,500,000 °
O cc cc o
$2,000,000 r, che
c
$ 1 ,500,000
$ 1 ,000,000
$500,000
2016 Actual 2017 Actual 2018 Actual 2019 2020 Proposed
Amended Budget
Revenues ■ Expenditures Budget
Major Revenue Source:Allocations.
Change in Expenditures from 2019: Increased transfers to the Street fund and personnel re=organizations.
PUBLICWORKS & UTILITIES
$1,6DO $12,80
$ 9,900
2020 Budget $980,000
N
O
c $9,600
$1,60 ZOO` $1R,400
i
2019 Budget $898,200
$- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000
Overtime uii Supplies Travel'& Training
■Professional Services Equipment Services uuuuuui Communication Expenses
im Repairs & Maintenance Transfer to Street Dept. ®Transfer to Capita
NON - DEPARTMENTAL
NON-DEPARTMENTAL 2020 PRELIMINARY BUDGET
$700,000
$600,000
M
$500,000 '
w
$400,000 `�' '
40
LA N Ln
$300,000 N fo+
on
$200,000 fo+ fo+
$ 100,000 °
j
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed
Budget Budget
Revenues ■ Expenditures
Change in Expenditures from 2019: $350,000 transfer to debt service on the Gateway Center for the
$ 1 .0 million balloon payment. Liability insurance and debt service transfers moved to this division in 2020.
v
0�
0
J •.r �V, � ,qf
Hyl
SPECIAL REVENUE FUNDS
■ Lodging Tax ■ Business Improvement Area
■ Street ■ PA Housing Rehabilitation
■ REET I & II ■ Code Compliance
■ PenCom
56
LODGINGTAX
LODGING TAX 2020 PRELIMINARY BUDGET
$ 1 ,000,000
$900,000
$800,000 cy
$700,000 Ln
Ln
$600,000 m
w
$500,000 r, M C* r.
$400,000 °". p
$300,000 , Z
$200,000
v.
$ 100,000 W
$- n
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed Z
W
Budget Budget >
W
Revenues =Expenditures —Fund Balance
J
Major Revenue Source: Tax revenues. Q
Change in Expenditures from 2019: Lodging Tax administration will be based on the following W
percentages in 2020. 30% toward capital expenditures; 5% toward committee priorities; 20% toward a
marketing; 33% for operations of city owned tourism related facilities;and 12% toward events.
57
LODGINGTAX
0�1
2020 $141,600 en
Z
2019LL
$266,000 0 W
W
$- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 W
J
Event Grants Tourism & Marketing Q
■Capital Administrative Services & Operations W
IN Debt Service Capital Reserve a
■Committee Priorities
58
STREET DEPARTMENT
STREET FUND 2020 PRELIMINARY BUDGET
$2,500,000
$2,000,000
$ 1 ,500,000 '' cy
O^ M Go Ln
Ln
Go Ln Ln
$ 1 ,000,000 Go 0 r Z
} d4 LL
$500,000 w
Z
$_ W
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed W
Budget Budget
J
Revenues =Expenditures —Fund Balance Q
Major Revenue Source: Tax revenues as well as General Fund & Utilities support. w
Change in Expenditures from 2019: Personnel increases. V)
59
STREET DEPARTMENT
$10,600
2020
t09-
t09-
$10,600
0 0 C) j z
0
0 C) 0
LL
2019
LU
t09- t09-
LU
$100,000 $200,000 $300,000 $400,000 $500,000 $600,000 LU
Overtime ■Supplies
Building & Maintenance Supplies Traffic Supplies
im Fuel im Professional Services U
■Travel & Training IIIIIIIIIIIII Utilites Expense Ui
Street Lighting Repairs & Maintenance
60
REET I
REAL ESTATE EXCISE TAX I - 2020 PRELIMINARY
BUDGET
$ 1 ,200,000
$ 1 ,000,000 0
%a
$800,000 0 0
� •"'o
$600,000 °; � %0 — o
� M � O M �
$400 000 O M � o a M
' _ U.
$200,000 ° ° W
n
$_ Z
W
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed >
Budget Budget LU
Revenues =Expenditures —Fund Balance J
Q
U
Major Revenue Source: Tax revenues. W
Change in Expenditures from 2019: Increase in capital spending for the Generation 11 Dream Playground. V)
61
REET 11
REAL ESTATE EXCISE TAX II - 2020 PRELIMINARY
BUDGET
$ 1 ,000,000
$800,000 Ln r-
r _
0
$600 000 Ln = o o N V c
w
_ LAcc
w YI
M N M� -
$400,000 ~' - M ro
a V Z
$200,000 cVF c
U.
W
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed W
Budget Budget LU
Revenues Expenditures —Fund Balance GWC
J
Q
Major Revenue Source: Tax revenues. U
Change in Expenditures from 2019: Payment of 8t" Street Reconstruction. Matures in 2020. a
Reduced capital transfers. Nf
62
PENCOM
PENCOM 2020 PRELIMINARY BUDGET
$4,000,000
$3,500,000
$3,000,000
c
$2,500,000
Ln
�?
$2,000,000 °° c:a
$ 1 ,500,000 c 9i Z
$ I ,000,000 U.
$500,000 W
n
$- Z
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed W
Budget Budget LU
Revenues Expenditures —Fund Balance Q
Major Revenue Source: Taxes and User Fees U U
LU
Change in Expenditures from 2019: Personnel increases and a $250,000 transfer for the Computer
Aided Dispatch capital project.
63
PENCOM
$22,200
2020 $403,800
$22,400LU
Z
MLL
2019 %,, $389,700
W
W
$- $200,000 $400,000 $600,000 $800,000 $1,000,000 Q
U
uI Overtime Supplies ■Administrative Services Professional Services LV
IL
IN Communication Expenses Travel & Training Repairs & Maintenance uuuuuui Capital Projects U)
64
BUSINESS IMPROVEMENTAREA
BUSINESS IMPROVEMENT AREA FUND - 2020
PRELIMINARY BUDGET
$ 100,000
$80,000
cc c cc
$60,000 Ln ,o Q
$40,000
Z
n
$20,000 U.
W
$" Z
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed ;
Budget Budget W
DC
Revenues =Expenditures —Fund Balance J
Q
Major Revenue Source: Fees collected from Downtown Businesses for parking. w
Change in Expenditures from 2019: None. V)
65
PA HOUSING REHABILITATION
PA HOUSING REHABILITATION FUND - 2020
PRELIMINARY BUDGET
$ 1 ,400,000
$ 1 ,200,000
$ 1 ,000,000
$800,000
0 0- °� M 0 Z
$600�000 oLncr 'Q
M OLnLnO
$400,000 C; C11 o %0 0% LL
d4 w W
$200,000 �O ` ` `F'
$" W
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed W
Budget Budget pC
Revenues =Expenditures —Fund Balance Q
Major Revenue Source: Grant revenues. U U
LU
Change in Expenditures from 2019: No CDBG grant in 2020. Facade improvement transfer of $50,000 to a
the General Fund. V)
66
CODE COMPLIANCE FUND
CODE COMPLIANCE FUND - 2020 PRELIMINARY
BUDGET
$ 100,000
$80,000
$60,000
$40,000 Z
U.
$20,000 � ^_ w
1.4 1.4 6�4 6�4 6i4 6i4 6�4 6i4 n
$_ Z
W
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed >
Budget Budget LU
Revenues =Expenditures —Fund Balance J
Q
Major Revenue Source: $50,000 transfer from the General Fund for initial program. Future revenues will be W
from proceeds of sales and investment interest. a
Change in Expenditures from 2019: None. V)
I r.
��l,`, Or��i %. j iiia/%� �%%//r �l��//�� „��/ D%i�✓ r
i
r
n
o'
1
o,rr
ENTERPRISE FUNDS
■ Electric ■ Stormwater
■ Water ■ Medic I
■ Wastewater ■ Harbor Clean-up
■ Solid Waste
ELECTRIC
T � T
ELECTRIC UTILITY 2020 PRELIMINARY BUDGET
$35,000,000
$30,000,000
$25 000 000
> >
$20 000 000 WE
5 000 000
$ 10 000 000
$5,000,000011111
�
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed j
Budget Budget
=Revenues =Expenditures —Cash Balance
Significant Changes. Increases include the power purchases expected for the start-up of McKinley Paper
Mill of $2. 1 million. The increased consumption also increased the amount of taxes paid. Additionally there
was a reduction of $4.6 million was transferred in 2019 for the Light Operations Building. ///
ELECTRIC
Professional Servic s,
54 400 Trave & Trainin ,Liability Insurance, $281 100
45,90 , Fuel, $33, 00 S 000 /'
0 0
, o 0
N O
2020 $2,801,200 N c00o
l` N
Professional Services,
$55,400 Trav 1& Liability assurance, $256,500
es, $6 ,000 /
Training, $48,700 $7 ,400 Fuel, $33,60
o � o
2019 $2,620,500
ff3 bF}
T, T
$- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000
uuuuuu Professional Services uii Administrative Services uiuuui Travel& Training Taxes
•Capital Transfers Liability Insurance Debt Payments/Transfers uuuuui Fuel
■Power Purchased Utilities Repairs & Maintenance uM Equipment Services
T
T
ELECTRIC CONSERVATION
ELECTRIC CONSERVATION UTILITY 2020 PRELIMINARY
BUDGET
$ 1 ,400,000
$ 1 ,200,000
$ 1 ,000,000
$800,000
$600,000t /
,iii,.
iii
400 000
$200A0
000
,,,,,,,,,,,
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed
T
Budget Budget
=Revenues =Expenditures —Cash Balance
Significant Changes: Decreases for Conservation incentives.
�TTTTT
T
ELECTRIC CONSERVATION T
$3,300 $2,001) $6,000
I $ pp $4,600
2020 $42,700
7,000 2,000 $6,200
$2,800 $5,4 0
2019 $65,100lz
O
$- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000
AdvertisinglLegal Services Administrative Services ■Professional Services
u��ii Travel & Training Communication 0 Conservation Incentives
T
WATER
T
WATER UTILITY 2020 PRELIMINARY BUDGET
$ 14,000,000
$ 12,000,000 %
$ 10,000,00077,
NO
%
$8,000,000 '%
$6,000,000
$4000000
$2000000
oiii .iii iii- o
ssssssss
RII
ssssssss
ssssssss - ,,,
ii% / T
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed
Budget Budget
=Revenues =Expenditures —Cash Balance
Tm �
Significant Changes: Increases for the more robust industrial water budget as compared to 2019.
.�TTTTT
73
WATER
2020 $963,100
aN
$17 000 $20 300 63,500
2019 m $965,700 fr
LL
Professional Services Travel& Training Liability]Insurance
in Utilities 0 Administrative Services Taxes
Fuel 0 Capital Transfers IN Debt Payments/Transfers
0 Building& Maintenance Supplies Repairs& Maintenance Equipment Services
T
T
WASTEWATER
WASTEWATER UTILITY 2020 PRELIMINARY BUDGET
$8,000,000
$7,000,000 '
r .
$6,000,000
$5,000,000 ;
$4,000,000
$3,000,000
T
T
�,,✓iii%%///i ;>,,✓iii%%%i ai
$2000000
sssssssssssssss
sssssssssssssss
sssssssssssssss -
sssssssssssssss -
ri ,-T
sssssssssssssss
$ 1
000 000
-MM,,
rrrrrro
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed °
Budget Budget
=Revenues =Expenditures —Cash Balance
T
Significant Changes: Increases compared to 2019 Budget are the result of liability insurance, taxes and
capital projects.
`T
TTT
75
WASTEWATER
,a_o � 00
fr $693,000I �
000 � 8
_ov � aN
s769600 I„en
I o
I w
Professional Services Travel & Training Liability ]Insurance
Utilities iiiiiiiiiiii Administrative Services iiiiiiiiiiii Taxes
Fuel 0 Capital Transfers Debt Payments/Transfers
11 Building & Maintenance Supplies Repairs & Maintenance IN Equipment Services
T
SOLIDWASTE T
SOLID WASTE UTILITY 2020 PRELIMINARY BUDGET
$ 14,000,000
$ 12,000,000
$ 10,000,000
lime
$8,000,000
$6,000,000
$4,000,000 T
$2000000
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed
T
Budget Budget T
=Revenues Expenditures —Cash Balance
Significant Changes. Contractual costs for waste transport are expected to increase in 2020.
TTTTT
77
SOLIDWASTE
2020 $1,505,000 $1,503,400
_ Z
STORMWATER
STORMWATER UTILTY 2020 PRELIMINARY BUDGET
$2,500,000
Og
iii '
$2,000,000
OSV%
oil kil !'; ��
$ 1 ,500,000 "
$ 1 ,000,000
r
$500A0
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed „
Budget Budget
B jj
=Revenues =Expenditures —Cash Balance
Significant Changes. Increases are the result of capital spending and expenses associated with the
Stormwater grant expected in 2020. �.,
79
STORMWATER
2 �00
2020 $337,400
e
2019
0
d„d $289,300
LL
I _ -31
d
MEDIC I
MEDIC 1 2020 PRELIMINARY BUDGET
$3,500,000
$3,000,000
$2,500,000
$2,000,000 ;"
ii
OHM
500 000 `
$ > >
,
01110110
MON
$ 1 ,000,000
s„
ssssssssssssssssssss /
Em
0
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed
Budget Budget
=Revenues =Expenditures —Fund Balance
Significant Changes: Increases are the result of needed training for new personnel. This amount will
g g g
reduce back to historical levels in 2021 .
si
MEDIC
2020 $53200 $147,700
$8.2002019 $142,800
o
z
$100,000 $200,000 $300,000 $400,000 $500,000
Professional Services Travel & Training PenCom Services Administrative Services 0 Equipment Services
az
FIRE DEPARTMENT & MEDIC I COMBINED
FIRE & MEDIC I COMBINED 2020 PRELIMINARY BUDGET
gs,o0o,000
$4,500,000
$4,000,000cc
_
$;,sao,000 cc 04No
—
ss,000,000 _
;z,sao,000
gl,000,000 tm
$6sao,000
36oa0,000 Z
$SOo,oOo
01
E�
3016 Actual 3017 Actual 3018 Actual 2019 Amended 3030 Proposed
Budge[ Budge[
Revenues • Expenditures
The General Fund transfer for support has been excluded from this chart to more accurately show revenues Z
and expenditures. iy
HARBOR CLEAN - UP
HARBOR CLEAN-UP 2020 PRELIMINARY BUDGET
$2,600,000
$2 1 000La
> > wM�
w W
600 000
w
w
$ 1 , 100,000 N ,o
$600,000
$ 100 000
o,
2016 Actual 2017 Act18 ua Actual 2019 Amended 2020 Proposed
$(400000)
�get�.Budget
$(900,000) .
=Revenues =Expenditures —Fund Balance
;�
u
uwmw�uwwm�mamow wwm ,�mmwnwweu �u
ry
f �4
i
J i
VIII
u
'1 q�
a,
CAPITAL FUNDS
■ Governmental Capital
■ Transportation Benefit District
■ Utility Capital Funds
GENERAL GOVERNMENTAL
GOVERNMENTAL CAPITAL PROJECTS 2020
PRELIMINARY BUDGET
$2,000,000 Ln
$ 1 ,800,000 o
$ 1 ,600,000 cc
Ln o
$ 1 ,400,000 °_: - o,p w Q
N w
$ 1 ,200,000 - " - ,,o M CD
o %o eo
$ 1 ,000,000 - Ln — - co "O fi-ao - o
w M Ln
$800,000 - - r? W: ` LA -
$600,000 - - - - —_
$400,000 - - - - -
$200,000
$-
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed J
Budget Budget
Revenues Expenditures
�irrr
......... .:
GENERAL GOVERNMENTAL
I - 11\11\11\1 I 01maw
C;C:A3303 NUE.Program (Revolving) 732,1090 112,500
GCa)516 S c nior Cc n te r Fire Detection System 50,,00,0 50,000
PUBLIC S AFE,"L"Y`
FTa01.1.8 Defibrillator Replacement(Revolving) 216,883 35,000
FU061.5 Fire Impartment 1-bses (Revolving) 403,643 5,000
P11)1.19 Computer Aided I-ispatchlRecords NhnagementSystem 31113,11130 25(),000
REX)116 Nbbile Data Terminal(NMN)Replacements 1413,467 25,000
FTD031.8 Emergency N>iunagement Pools 1513,1313(3 50,000
FU031.5 Fire Station Garage Door Replacement 50,000 50,000
GGO120 Emergency Clrperations Center--Design 40,00I O 4(1,(3(1(3
PART'S ANDFAgC MS
GG1113 Facility Security Prospects 184,268 31.,000
LL.
PK0219 Generation HDream Playground 425,000 410,000
J
PT13205 Restroom Replacement'Program (Revolving) 525,001O 75,000
PK0216 Facility Improvement(Revolving) 105,000 15,000
PT13716 Parks Nhintenance Building 5001,00i O 501,000
U00
TRANSPORTATION BENEFIT DISTRICT
TRANSPORTATION BENEFIT DISTRICT FUND 2020
PRELIMINARY BUDGET
$4,500,000
$4,000,000 M
$3,500,000
$3,000,000 0 O o
_ _ oo
N Ln N N _ O
$2,500,000 - N Ln %*
d4 N O M M Lf
$2,000,000 _ r. M _ Ln
$ 1 ,500,000 - M - `o9- V �
$ 1 ,000,000 - `o9- - -
$500,000
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed L "
Budget Budget �I
Revenues Expenditures .
The 0.2%TBD tax is tracked in this fund.These revenues are for use exclusively on capital projects.
TRANSPORTATION BENEFIT DISTRICT
TR0209 Race Street Complete D7 sign 3,564,954 115,000
TR0218 Lincoln Street Safety * 1,485,000 100,000
TR0405 Alley Paving Revolving Fund 875,000 125,000
TRI 118 Revolving Street Repair Fund 180,000 30,000
TR0101 La ure 1 S tre e t S taus 410,000 35,000
TR0517 6th/7th Alley (Francis to Washington Streets) 200,000 200,000
TR0215 Peabody Chips eal Phase 3 * 200,000 200,000
LL „
TR0315 Peabody Chips e al Phase 2 * 125,000 125,000 J
TRI 516 Peabody Chipseal Phase 1 * 125,000 125,000 -
UTILITY CAPITAL FUNDS
UTILITY CAPITAL FUNDS 2020 PRELIMINARY BUDGETS
$ 16,000,000 0
0
$ 14,000,000
00
0 o N
$ 12,000,000 c
c
�/� ``rAA'
w w
$ I OA0A0 o
� O
N N OOw
$8,000,000 N - ryw w N r be O
w r- ^
N — LY N Ln 6A
$6,000,000 - Eard4 _
w �
$4,000,000 o% - - - - -
$2,000,000
$-
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed J
Budget Budget
Revenues Expenditures
......... .:
UTILITY CAPITAL FUNDS
El
CLO414 Light Ops Building 6,400,000 6,000,000
CLO 119 Overhead Rec and uc taring - 2420 200,000 200,.000
CL0216 City/PUD Agree me nt (Service Area) 400,000 200,000
CL0313 Pole Replacement Program 1,300,000 650,000
CL0716 F Street Substation Transformer and Switchgear 1,500,000 1,500,000
CL0319 Underground Cable Replacement - 2020 200,000 200,000
LL
UTILITY CAPITAL FUNDS
01
WT0512 East 4th Street Water Nhin 405,000 355,.000
WT0612 3rd & 'dine Street Water Nhin 361.,000 311,000
WT0419 Decant Facility - Water Soils Bay 150,000 125,000
WT0 319 Ground Water Test Well 600,000 150,000
WT0519 Water Treatment Plant Repairs 170,000 170,000
WT0619 Peabody Reservoir Inlet Pipe Replacement 230,000 230,000
.';;,,,,
WT0212 East 6th. Street Water Min 365,200 57,200Mj
LL
H
911-
UTILITY
VTILITY CAPITAL FUNDS
WWO3O8 Pump Station #3 Replacement 1,042,358 200,000
WWO419 Wastewater Treatment Plant HVAC Replacement 200,000 150,000
WWO71.5 Oak Street Sewer Separation 275,000 250,000
WWO81.5 Laurel Street Sewer Separation 275,000 250,000
"WWO519 locant Facility Wastewater Soils Bay 150,000 125,000
WW'O117 Francis Street Pigging Bypass 190,000 190,000
WW0219 Was tewater Treatment Plant "Diges ter Cleaning and Repair 1.00,000 100,000
..........r
WO5O8 Diges ter ;l\✓ zing Improvement 600,000 50,000
LL
J
WWO31.9 Wastewater Comprehensive Plan 300,000 200,000
.,
WWO71.9 2020 Neighborhood Sewer Rehabilitation 300,000 300,000 �;�,.
UTILITY CAPITAL FUNDS
mill
SWO112 Decant Facility at Transfer Station 637,354 457,300
1
IDR0213 HSt Starmwater Outfall Improvements 514,463 500,000
TDR0404 Starrnwater at Canyon Edge & Ahlvers 1,045,000 120,000 ;;;;;
LL
�ua
fi
R
INTERNAL ER I E FUNDS
■ Equipment Services
■ IT
■ Self Insurance
EQUIPMENT SERVICES
EQUIPMENT SERVICES 2020 PRELIMINARY BUDGET
$5,000,000
$4,500,000
$4,000,000 ~' LnQaLn
$3,500,000 ° cc o = �' Ln
N Ln cc %0 w CO N
$3,000,000 N L ccme
l:
$2,500,000 w —
$2,000,000 bed4 ba
$ 1 ,500,000
$ 1 ,000,000
$500,000
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed
Budget Budget
iiiiiiiiiiiiiiiii Revenues Expenditures —Fund Balance
Significant Changes: Increased vehicle replacements.
EQUIPMENT SERVICES
$10,800 $9,000
o
2020 $219,800
N
r $10,800 $9,0()0
2019 $218,600
$- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000
Fuel 0 Equipment Replacements Administrative Services
Travel & Training M Equipment Rentals iiiiiiii Utilities Expense
EQUIPMENT SERVICES
Community Development 60,247 -
Conservation 21,587 - -
Ele c tric 58,131 329,000 -
Engineering 74,062 - -
Equipment Services 286,401 25,0,0,0 -
Finance 85,544 - -
Fire &1Nkdie 1 630,033 244,300 47,200
Information Services 26,924 - -
Parks &Recreation 76,888 91,000 -
Police 319,730 151,200 154,500
Solid Waste 555,739 45,800 407,500
Stormwater 237,157 - 23,200
Streets 955,007 156,100 419,200
Wastewater 107,364 62,400 -
Water 507,805 42,600 212,200
IT
INFORMATION TECHNOLOGY 2020 PRELIMINARY
BUDGET
$3,000,000
$2,500,000 �
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$2,000,000
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$ 1 ,500,000 ci ° 'O r`
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$ 1 ,000,000 %0 N
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$500,000 6pr 6pr
2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed
Budget Budget
iiiiiiiiiiiiiiiii Revenues Expenditures —Fund Balance
Significant Changes: Reductions include costs for software, hardware and phones as a result of a system
upgrade. Increases for capital projects are also in the 2020 Budget.
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15,000
2020 $173,000 $477,600oil
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2019 $217,200 '/ $527,600 ;;
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$- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000
•Professional Services Communication Expenses
•Network Expenses im Travel & Training
iiiiiii Copier Leases SoftwarelHarware Maintenance `
Repairs & Maintenance m Capital
IT
IF0714 Data Systems Backup Replacement 210,000 210,000
Ir0716 ERP Raod Nlap 50,000 50,.000
IT0119 Wireless Bridge 60,000 60,000
IF0219 City loll Wireless Network 21,000 21,000
IF1018 LFS Replacement - Disaster Recovery Data System 60,000 60,000
H0416 Cemetery Software 30,000 30,000
IT1118 IT S e c urity Audit 20,000 20,000
SELF INSURANCE
SELF INSURANCE 2020 PRELIMINARY BUDGET
$7,000,000
$6,000,000
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$2,000,000
$ 1 ,000,000
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2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed
Budget Budget
Revenues Expenditures —Fund Balance
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FIDUCIARY & PERMANENT FUNDS
■ Firemen's Pension Fund
■ Cemetery Endowment Fund
103
FIREMEN 'S PENSION
FIREMAN'S PENSION 2020 PRELIMINARY BUDGET
$400,000
$350,000
$300,000
$250,000 ,o o M
$200,000 Lnr- °
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Budget Budget Q
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DEBT SERVICE FUNDS
■ 2006 LTGO Bond — Gateway Center
■ 2014 LTGO Bond — Landfill Stabilization
0 2015 LTGO Bond —Western Urban Growth Area
105
DEBT SERVICE FUNDS
COMBINED DEBT SERVICE FUNDS 2020 PRELIMINARY
BUDGET
$ 1 ,200,000
$ 1 ,000,000
$800,000 0 0
$600,000Ln Q
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$400,000 0% O0CIF Le;
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$200,000 0 0
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2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed W
Budget Budget
Revenues Expenditures
W
MICHEL PROPERTY — matures in 2021 - $ 1,000,000"balloon" payment becomes due.
LANDFILL — matures in 2029 (9Years left in 2020) 00
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WUGA — matures in 2025 (5 Years left in 2020) p
106
DEBT SERVICE FUNDS
GENERAL GOVERNMENT + UTILITY DEBT --
PRINCIPAL & INTEREST BALANCE OWING ATYEAR-END
❑General Government Debt ❑2014 LTGO - Solid Waste ®Utility Debt
$120,000,000
$100,000,000
77
$80,000,000
t/1
$60,000,000
$40,000,000Lu
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BUDGET S
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2019 Property Tax Presentation, Public
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19 Hearing & I St Reading of Ordinance
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