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Agenda Packet 11/19/2019
November 19, 2019 Port Angeles City Council Meeting Page 1 AMENDED AGENDA NOVEMBER 19, 2019 City of Port Angeles Council Meeting Agenda City Council Chambers, 321 East 5th Street The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Special Meeting at 5:30 p.m. - Executive Session to be held under authority of RCW 42.30.110(1)(c), to consider the minimum price at which real estate will be offered ; and RCW 42.30.110(1)(i)to discuss potential litigation with legal counsel. Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions C. Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 p.m. for the second Public Comment period. Individuals may speak for three minutes or less, depending on the number of people wishing to speak. If more than 20 people are signed up to speak, each speaker may be allocated two minutes (Council Rules of Procedure Section 12). D. Late Items To be placed on this or future agendas, including any executive session needed during or at th e end of the meeting. E. Consent Agenda | Approve 1. City Council Minutes of October 15, 2019 and November 6, 2019 / Approve ................................................................ E-1 2. Expenditure Report: From October 26, 2019 to November 8, 2019 in the amount of $3,647,104.83 / Approve ........... E-12 3. Peninsula Housing Authority CDBG Loan Amendment / Approve ................................................................................ E-32 4. Program Agreement- Olympic Community Action Program (OLYCAP) / Approve ...................................................... E-41 5. Facility Use Agreement- Port Angeles Nature School / Approve .................................................................................... E-47 6. Interlocal Agreement for Rural Broadband Planning Grant and Rural Broadband Study / Approve .............................. E-52 F. Public Hearings | 6:30 p.m. or Soon Thereafter 1. Ordinance Levying 2019 Property Tax Collection in 2020 / Conduct 2nd Reading / Adopt Ordinance / Pass Resolution ......................................................................................................................................................................................... F-1 2. 2020 Budget / Conduct 1st Reading / Continue to December 3 ...................................................................................... F-5 G. Ordinances Not Requiring Council Public Hearings 1. 2019 Budget Amendment #3 / Conduct 1st Reading / Continue to December 3 .............................................................. G-1 2. Rezone Application No. 19-59 / Conduct 1st Reading / Waive 2nd Reading / Adopt Ordinance...................................... G-9 H. Resolutions Not Requiring Council Public Hearings .........................................................................None November 19, 2019 Port Angeles City Council Meeting Page 2 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. I. Other Considerations 1. Capital Levy Presentation by Port Angeles School District Superintendent Marty Brewer / Presentation 2. Local Options Bill for Tabulating Votes / Council Discussion 3. AMENDED TO INCLUDE: Dry Creek Water Service Area Agreement ....................................................................... I-1 J. Contracts & Purchasing 1. Wayfinding Services Agreement Contract Amendment / Approve ................................................................................. J-1 2. Elwha Water Facility Professional Services Agreement / Approve ................................................................................. J-13 3. Peabody Street Sidewalk Repair and Civic Field ADA Access Improvements / Approve .............................................. J-15 4. Renewal of Microsoft Enterprise Licenses and Subscriptions Licenses / Approve ......................................................... J-17 K. Council Reports L. Information City Manager Reports: 1. Public Works & Utilities Quarterly Consultant Report ................................................................................................... L-1 2. End of Water Shortage Declaration Restrictions ............................................................................................................. L-19 3. 2019 Annual Building Report .......................................................................................................................................... L-20 M. Second Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the Ci ty must proceed in an orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Publi c Comment period and shall be concluded not later than 9:45 p.m. for the second Public Comment period. Individuals may speak for three minutes or less, depending on the number of people wishing to speak. If more than 20 people are signed up to speak, each speaker may be allocated two minutes (Council Rules of Procedure Section 12). Adjournment City Council Meeting November 19, 2019 PUBLIC COMMENT SIGN-UP SHEET Art'st'IcIty Itor Print Name M a ly � � 0 '1C VrN S,.. Ca c' Q-e or No J�2 Yesor No ,r , a (Yes° or No 6 >� .,o Yes or No ..mm, a f Ye' or No 4V Q e� O No AkrQlYes /or No p y° Ye or No p Yes or No Page 1 CITY COUNCIL MEETING Port Angeles, Washington October 15, 2019 CALL TO ORDER SPECIAL MEETING Deputy Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:00 p.m. Members Present: Deputy Mayor Dexter, Councilmembers French, Kidd, Merideth, Moran, and Schromen-Wawrin. Members Absent: Mayor Bruch Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey. EXECUTIVE SESSION Based on input from Attorney Bloor, Mayor Bruch announced the need for a closed Executive Session, under authority of 42.30.110(1)(i) to discuss potential litigation with legal counsel. Council moved to the Jack Pittis Conference Room for Executive Session for approximately 25 minutes. The Executive Session convened at 5:31 p.m. ADJOURNMENT Deputy Mayor Dexter adjourned the Special Meeting at 5:55 p.m. CALL TO ORDER-REGULAR MEETING Deputy Mayor Dexter called the regular meeting of the Port An geles City Council to order at 6:00 p.m. ROLL CALL Members Present: Deputy Mayor Dexter, Councilmembers French, Kidd, Merideth, Moran, and Schromen-Wawrin. Members Absent: Mayor Bruch Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat, K. Dubuc, B. Smith, A. Brekke, T. Hunter, and S. Carrizosa. PLEDGE OF ALLEGIANCE Council Member Moran led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS Deputy Mayor Dexter read a proclamation recognizing the week of October, 14-20, 2019, as Port Angeles Storytelling Week and in recognition of The Story People of Clallam County and their 25th Annual Forest Storytelling Festival. Deputy Mayor Dexter encouraged the public to join her in celebration of the event. She then invited Erran Sharpe to tell a story in recognition of the event. PUBLIC COMMENT Janet Lucas, spoke about an upcoming play and invited Council to attend. Annie O’Rourke, residing the outside the City limits, spoke about the upcoming open house through the Peninsula Housing Authority. Lisa Hoff, residing in the City, spoke about the need for a day homeless shelter. Scott Nelson, spoke about the need for a day homeless shelter. E - 1November 19, 2019 PORT ANGELES CITY COUNCIL MEETING – October 15, 2019 Page 2 of 5 OTHER CONSIDERATIONS 1. Chamber of Commerce Port Angeles Renaissance Presentation Chamber of Commerce President Jim Haguewood presented information on the downtown development project. He introduced Chamber of Commerce Vice-President Christopher Thompson who spoke about the Renaissance project. It was moved by French and seconded by Schromen-Wawrin to: Direct staff to examine the float plane proposal for possible inclusion in the capital facilities plan and report back at a future Council meeting. Motion carried 6-0. PUBLIC HEARINGS 1. Proposed Adjustments to the 2020 Utility Rates-Electric, Water, Garbage, Solid Waste, Stormwater, Wastewater, Medic 1 City Manager West presented the agenda item and introduced Finance Director Sarina Carrizosa who then shared a presentation on the affordability index update and discussed some of the changes since the 1st reading. These changes were noted on the slides of her PowerPoint presentation. Deputy Mayor Dexter reminded Council there were two versions of section 13.63 of the Port Angeles Municipal Code included in the packet. The versions were related to stormwater-utility and regulations which included changes to section 13.63.090 - Monthly Annual charge. Council discussion followed. The Deputy Mayor continued the public hearing. Hearing no public comment the Deputy Mayor closed the public hearing at 7:09 p.m. The Deputy Mayor conducted second reading s of the ordinances by titles, entitled, ORDINANCE NO. __________ AN ORDINANCE of the City of Port Angeles, Washington amending sections of Chapter 13.12 of the Port Angeles Municipal Code relating to electric utility rates. ORDINANCE NO. __________ AN ORDINANCE of the City of Port Angeles, Washington amending sections of Chapter 13.20 of the Port Angeles Municipal Code relating to utility discounts. ORDINANCE NO. __________ AN ORDINANCE of the City of Port Angeles, Washington amending sections of Chapter 13.44 of the Port Angeles Municipal Code relating to water rates. ORDINANCE NO. __________ AN ORDINANCE of the City of Port Angeles, Washington amending sections of Chapter 13.54 of the Port Angeles Municipal Code relating to garbage collection. ORDINANCE NO. __________ AN ORDINANCE of the City of Port Angeles, Washington amending sections of Chapter 13.57 of the Port Angeles Municipal Code relating to solid waste processing facility rates. ORDINANCE NO. __________ AN ORDINANCE of the City of Port Angeles, Washington amending sections of Chapter 13.63 of the Port Angeles Municipal Code relating to stormwater-utility and regulations. ORDINANCE NO. __________ AN ORDINANCE of the City of Port Angeles, Washington amending sections of Chapter 13.65 relating to wastewater service rates. E - 2November 19, 2019 PORT ANGELES CITY COUNCIL MEETING – October 15, 2019 Page 3 of 5 ORDINANCE NO. __________ AN ORDINANCE of the City of Port Angeles, Washington amending sections of Chapter 13.73 of the Port Angeles Municipal Code relating to ambulance service and medic I rates. It was moved by Schromen-Wawrin and seconded by French to: Adopt ordinances as read, and to include version 1 of the ordinance amending sections of Chapter 13.63 of the Port Angeles Municipal Code relating to stormwater-utility and regulations. Motion carried 5-1, with Kidd opposed. 2. 2020 Budget Revenue Services Director Carrizosa shared a PowerPoint presentation on 2020 Budget Revenue Sources, informed the Council the City had met its State requirements by holding the public hearing, and stated the upcoming budget schedule. Council discussion followed. At 7:45 p.m., the Deputy Mayor opened the public hearing. Matt Jordan, city resident, spoke about the need of code enforcement included in the City budget. Hearing no additional comments, Deputy Mayor Dexter closed the public hearing at 7:46 p.m. 3. Proposed Municipal Code Changes Director of Community and Economic Development Director Allyson Brekke introduced the agenda item. She introduced Assistant Planner Ben Braudrick who shared a PowerPoint presentation. He stated the proposed ordinances had been reviewed by the Planning Commission. Council discussion followed. The Deputy Mayor conducted a first reading of the ordinances by titles, entitled, ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington amending sections of Chapter 17. 10 of the Port Angeles Municipal Code relating to zoning. ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington amending sections of Chapter 17. 11 of the Port Angeles Municipal Code relating to zoning. ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington amending sections of Chapter 17. 12 of the Port Angeles Municipal Code relating to zoning. ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington amending sections of Chapters 17. 21, 17. 22, of the Port Angeles Municipal Code adding multi- family housing relating to zoning. ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington amending sections of Chapter 17. 94 of the Port Angeles Municipal Code relating to zoning. The Council came to a consensus on staff addressing duplexes in the proposed ordinances at the next meeting. The Deputy Mayor opened the public hearing at 8:39 p.m. Steve Luxton, city resident, spoke about ARU fees, and spoke about the proposals, and how the City would benefit from ARU’s as opposed to increasing the number of duplexes and offered suggestions to Council. John Rahlston, city resident, spoke about the proposed code changes and asked for clarification on density. E - 3November 19, 2019 PORT ANGELES CITY COUNCIL MEETING – October 15, 2019 Page 4 of 5 Artur Wojnowski, city resident, asked for clarification on the proposed changes in regard to duplexes. Gary Walters, city resident, spoke about the proposed changes to the code in regard to duplexes. Annie O’Rouke, outside city limits, provided proposals to Council, spoke about the proposed code and offered several suggested changes. The matter was continued to the November 6 meeting, CONSENT AGENDA Deputy Mayor Dexter received consensus on moving agenda items G1 and G2 to the Consent agenda as Item E-2 and E-3. It was moved by French and seconded by Kidd to approve the Consent Agenda to include: 1. Expenditure Report: From September 21, 2019 to October, 2019 in the amount of $2,109,641.78 2. Ordinance Adopting Changes to Term Limits for Lodging Tax Advisory Committee Members / Conduct 2nd Reading / Adopt Ordinance 3. Ordinance Amending Public Records Chapter 2.74 / Conduct 1st Reading / Continue to November 6 Meeting Motion carried 6-0. It was moved by French and seconded by Merideth to: Excuse Mayor Bruch from the meeting. Motion carried 6-0. CITY COUNCIL REPORTS Council Member Kidd spoke about the student visit from Mutsu and the Lauridsen Boulevard improvements. Council Member Merideth said he will not be at the November 6 th meeting and spoke about attendance at the Crab Fest. Council Member Schromen-Wawrin spoke about the North Olympic Library System and their recognition of Indigenous Peoples Day and suggested the City move forward on including indigenous language on future wayfinding signs. He spoke about the AWC Cities on Tap event held in Sequim, WA and shared he would not be able to attend an upcoming budget work session. Council Member French spoke about his attendance at the Port Angeles Downtown Association meeting and spoke about attendance at the Crab Fest. Deputy Mayor Dexter spoke about her positive experience at the Crab Fest and spoke about the attendance. No other reports were given. INFORMATION Manager West spoke regarding the reports included in the packet and shared updates to the Council calendar. SECOND PUBLIC COMMENT Annie O’Rourke, outside city limits, spoke about the code changes as they relate to the Medic 1 rate changes and how they will affect the Peninsula Housing Authority. Steve Luxton, city resident, spoke about the development costs associated with ARU’s. Artur Wojnowski, spoke in favor of building up rather than out. ADJOURNMENT Deputy Mayor Dexter adjourned the meeting at 9:30 p.m. E - 4November 19, 2019 PORT ANGELES CITY COUNCIL MEETING – October 15, 2019 Page 5 of 5 _____________________________________ _______________________________ Kate Dexter, Deputy Mayor Kari Martinez-Bailey, City Clerk E - 5November 19, 2019 CITY COUNCIL MEETING Port Angeles, Washington November 6, 2019 CALL TO ORDER SPECIAL MEETING Mayor Bruch called the special meeting of the Port Angeles City Council to order at 5:30 p.m. Members Present: Mayor Bruch, Deputy Mayor Dexter, Councilmembers French, Kidd, Moran, and Schromen- Wawrin. Members Absent: Council Member Merideth Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey. EXECUTIVE SESSION Based on input from Attorney Bloor, Mayor Bruch announced the need for a closed Executive Session, under authority RCW 42.30.110(1)(i) to discuss two matters of potential litigation with legal counsel. Council moved to the Jack Pittis Conference Room for Executive Session for approximately 25 minutes with no action to follow. The Executive Session convened at 5:31 p.m. ADJOURNMENT Mayor Bruch adjourned the Special Meeting at 5:56 p.m. CALL TO ORDER-REGULAR MEETING Mayor Bruch called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Bruch, Deputy Mayor Dexter, Councilmembers French, Kidd, Merideth, Moran, and Schromen-Wawrin. Members Absent: None Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat, K. Dubuc, B. Smith, A. Brekke, T. Hunter, and S. Carrizosa. PLEDGE OF ALLEGIANCE Council Member Moran lead the Pledge of Allegiance to the Flag. It was moved by Dexter and seconded by French to: Direct staff to draft a resolution of thanks and recognition honoring Veterans to be read at the Veteran’s Day celebration on November 11th, 2019. Motion carried 7-0. PUBLIC COMMENT Kevin Bagwell, city resident, spoke in favor of the Veteran’s Park design elements. Gary Velie, residing outside city limits, spoke in favor of the Veteran’s Park design elements. Jolene Christopher, city resident, spoke about increased crime and hom elessness in Port Angeles. Paul Christopher, city resident, spoke about climate change document in the packet. Brad McGuire, residing outside city limits, spoke in favor of the Veteran’s Park design elements. E - 6November 19, 2019 PORT ANGELES CITY COUNCIL MEETING – November 6, 2019 Page 2 of 6 Tom Hughes, residing outside city limits, spoke in favor of the Veteran’s Park design elements. Linda Capps, city resident, spoke in favor of the Veteran’s Park design elements. Adam Garcia, city resident, spoke in favor of the Veteran’s Park design elements. Carolyn Wilcox, city resident, spoke about an email she wrote that was shared on Facebook without her permission. Ian Nichol, city resident, spoke about the climate resolution and asked that Council adopt the resolution. Tony DiPangrazio, city resident, spoke in favor of the Veteran’s Park design elements. Karen Rogers, city resident, spoke in favor of the Veteran’s Park design elements. Kelvin Williams, city resident, spoke about issues he felt Council should focus on rather than the fence. Julie Broussard, city resident, spoke in favor of the Veteran’s Park design elements. Christy Cox, residing outside city limits, spoke in support of the Climate Action resolution. PattyTeel, residing outside city limits, spoke about homelessness in Port Angeles. Mark Ostroot, city resident, spoke about issues he felt Council should focus on rather than the fence. Raymond Broussard, city resident, spoke in favor of the Veteran’s Park design elements. Summer Levy, city resident, spoke in favor of the Veteran’s Park design elements. Trenton Owen, city resident, spoke about issues he felt Council should focus on rather than the fence. Paul Woods, residing outside city limits, spoke in favor of the Veteran’s Park design elements. Andy Durand, city resident, spoke in favor of the Veteran’s Park design elements. Dick Pilling, residing outside city limits, spoke in favor of the Veteran’s Park design elements. Dan Shotthafer, city resident, spoke in favor of the Veteran’s Park Design elements. Bob Vreeland, city resident, spoke in favor of the Climate Action Plan on the agenda. Mike Blackwell, city resident, spoke in favor of the Veteran’s Park design elements. Mike Keegan, city resident, spoke about climate change. Adrian Hoban, city resident, spoke in favor of the Mayor’s intentions of the Veteran’s Park design elements memo. Ed Chad, city resident, spoke in favor of the Climate Action Plan on the agenda. Christine Romao, city resident, spoke in favor of the Veteran’s Park Design elements. Kimberly Payne, residing outside city limits, spoke in favor of the Veteran’s Park design elements. Nancy Walters, city resident, spoke about the municipal code amendment changes on the agenda regarding housing. Matthew Rainwater, spoke in favor of the Veteran’s Park design elements. E - 7November 19, 2019 PORT ANGELES CITY COUNCIL MEETING – November 6, 2019 Page 3 of 6 Debra Darvininon, city resident, spoke in favor of the Veteran’s Park design elements. It was moved by Kidd and seconded by Moran to: Remove the title of Mayor from Mayor Bruch. Mayor Bruch left the Council Chambers while the Council considered the motion. Council discussion followed. Schromen-Wawrin moved to table the motion, the motion died for lack of a second. Council discussion followed. Kidd made a point of order. Council discussion followed. Motion failed 3-3 with Dexter, Schromen-Wawrin, and French opposed. Mayor Bruch recessed the meeting for a break at 7:57 p.m. The meeting reconvened at 8:12 p.m. PUBLIC HEARINGS 1. Ordinance Levying 2019 Property Tax Collection in 2020 Director of Finance Sarina Carrizosa shared a PowerPoint presentation on the agenda item. She discussed the process, provided examples of expected costs, and outlined the upcoming public budget process. Council discussion followed. Mayor Bruch opened the public hearing at 8:25 p.m. and then conducted a first reading of the ordinance by title, entitled, ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington, levying regular ad valorem property taxes for collection in the fiscal year 2020, and directing the City Clerk to certify said amount to the Board of Clallam County Commissioners. The Mayor continued the public hearing to November 19. Mayor Bruch conducted a reading of the resolution by title, entitled, RESOLUTION NO. 19-19 A RESOLUTION of the City Council of the City of Port Angeles, Washington, pursuant to RCW 84.55.120, authorizing an increase in the regular property tax levy for 2020. It was moved by French and seconded by Schromen-Wawrin to: Adopt resolution authorizing the tax increase of 1% or $45,929.53. Motion carried 7-0. The Mayor continue the Public Hearing on the Property T ax Ordinance to the November meeting. OTHER CONSIDERATIONS 1. Creative District Presentation Creative Districts Program Manager Annette Roth provided an overview of the project through her presentation and spoke about the benefits of creative districts for communities. ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. Proposed Municipal Code Amendments to Increase Residential Building Capacity and Housing Diversity Director of Community and Economic Development Allyson Brekke clarified the intent was to conduct the second reading of the ordinances and not to conduct a public hearing, correcting a misprint that had been seen in the newspaper. Director Brekke clarified changes to the proposed ordinances from the previous meeting. E - 8November 19, 2019 PORT ANGELES CITY COUNCIL MEETING – November 6, 2019 Page 4 of 6 Mayor Bruch conducted a second reading of the ordinances by title, entitled, ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington amending Chapter 17. 08 of the Port Angeles Municipal Code relating to zoning. It was moved by Schromen-Wawrin and seconded by French to: Adopt ordinance as read. Motion carried 6-1, with Kidd opposed. ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington amending sections of Chapter 17. 10 of the Port Angeles Municipal Code relating to zoning. It was moved by Schromen-Wawrin and seconded by French to: Adopt as read and to include striking from section 17.10.020 subsection F, “on lots not less than 7,000 square feet in area”. Motion carried 7-0. ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington amending sections of Chapter 17.11 of the Port Angeles Municipal Code relating to zoning. It was moved by Schromen-Wawrin and seconded by French to: Adopt as read and to include striking from section 17.11.020 subsection F, “on lots not less than 9,000 square feet in area”. Motion carried 7-0. ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington amending sections of Chapter 17.12 of the Port Angeles Municipal Code relating to zoning. It was moved by Schromen-Wawrin and seconded by French to: Adopt as read and to include striking 17.12.040 subsection G, “On minimum 11,000 square foot lot”. Motion carried 7-0. ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington amending sections of Chapters 17.21, 17.22, 17.23, 17.24, and 17.25 of the Port Angeles Municipal Code adding multi- family housing relating to zoning. It was moved by Schromen-Wawrin and seconded by French to: Adopt ordinance as read Motion carried 7-0. ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington amending sections of Chapter 17. 94 of the Port Angeles Municipal Code relating to zoning. It was moved by Schromen-Wawrin and seconded by Moran to: Adopt as read with the changes to 17.94.070 subsection D, adding “or 600 square feet, whichever is greater”. Motion carried 7-0. ORDINANCE NO. ____ E - 9November 19, 2019 PORT ANGELES CITY COUNCIL MEETING – November 6, 2019 Page 5 of 6 AN ORDINANCE of the City of Port Angeles Washington amending Chapter 17. 95 of the Port Angeles Municipal Code relating to zoning nonconforming uses. It was moved by Schromen-Wawrin and seconded by French to: Adopt ordinance as read. Motion carried 7-0. OTHER CONSIDERATIONS CONTINUED 2. Climate Change Action Plan and Resolution Fire Chief Ken Dubuc provided background on the memo, plan, and resolution. Council discussion followed. Mayor Bruch conducted a reading of the resolution by title, entitled, RESOLUTION NO. 20-19 A RESOLUTION of the City Council of the City of Port Angeles, Washington, addressing climate concerns. Merideth made a point of order regarding the time. It was moved by Merideth and seconded by Schromen-Wawrin to: Extend the meeting to 10:30 p.m. Motion carried 6-1 with Moran opposed. It was moved by Schromen-Wawrin and seconded by Dexter to: Adopt the resolution as read. Motion carried 4-3, with Kidd, Merideth, and Moran opposed. It was moved by Schromen-Wawrin and seconded by French to: Work with Northern Arizona University’s FEWSION project. Motion carried 7-0. It was moved by Schromen-Wawrin and seconded by French to: To adopt the Climate Action Planning Group Summary of Recommendations as stated on page I2 of the November 6, 2019, Council Packet. Motion carried 4-3, with Moran, Kidd, Merideth opposed. It was moved by Dexter and seconded by Schromen-Wawrin to: Follow recommendation 1 in the Council Packet and send the Climate Action Plan to the Planning Commission and suggest they create a subcommittee and follow the recommendations as listed. Motion carried 7-0. It was moved by French and seconded by Dexter to: Add agenda items J1 and J2 to the Consent Agenda. Motion carried 7-0. CONSENT AGENDA It was moved by French and seconded by Kidd to approve the Consent Agenda to include: 1. City Council Minutes of October 1, 2019 / Approve 2. Expenditure Report / From October 5, 2019 to October 25, 2019 in the amount of $2,056,680.13 3. Ordinance Amending Public Records Chapter 2.74 / Conduct 2nd Reading / Adopt Ordinance 4. Electric, Water and Wastewater Supervisory Control and Data Acquisition Server System Replacement CFP IT0217 5. 2019 Neighborhood Sewer Rehabilitation, WW-06-18 Motion carried 7-0. E - 10November 19, 2019 PORT ANGELES CITY COUNCIL MEETING – November 6, 2019 Page 6 of 6 ADJOURNMENT It was moved by French and seconded by Merideth to: Adjourn the meeting. Motion carried 5-2, with Schromen-Wawrin and Bruch opposed. _____________________________________ _______________________________ Sissi Bruch, Mayor Kari Martinez-Bailey, City Clerk E - 11November 19, 2019 CITY OFTANGELES °°' f'�tsYiF WASH, I N G T O N, U. S. A. MEMO November 19, 2019 Finance Department We, the undersigned City Officials of the City of Port Angeles, do hereby certify that the merchandise and/or services herein specified have been received and that these claims are approved for payment in the amount of Barbra Carrizosa Finance Director $3,647,104.$3 this 20th day of November, 2019. Trina McKee a Senior Accountant MarySue French"t' '�"a C "` ^-- i Senior Accountant Mayor City Manager Linda Kheriaty Financial Systems Analyst Melody Schneider Management Accountant Jane Perkins Payroll Specialist Julie Powell Accounting Technician Jason Jones Accounting Technician Nicole Blank Administrative Analyst Kathycllen Haney Customer Services Manager Tracy Rooks Utility Billing Specialist i I 1 City of Port Angeles City Council Expenditure Report Between Oct 26, 2019 and Nov 8, 2019 Vendor Description Account Number Amount A/R MISCELLANEOUS REFUNDS OVERPMT OF RECORDING FEE 001-0000-213.10-90 210.00 DEPARTMENT OF REVENUE LEASEHOLD TAX-SEP 001-0000-237.50-00 17,014.09 Division Total:$17,224.09 Department Total:$17,224.09 DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-1210-513.41-50 1,047.47 MISC PROFESSIONAL SERVICE 001-1210-513.41-50 1,401.57 OLYMPIC STATIONERS INC SUPPLIES 001-1210-513.31-01 61.59 City Manager Division Total:$2,510.63 WASHINGTON (UNEMP), STATE OF HUMAN SERVICES 001-1220-516.20-60 1,336.70 Human Resources Division Total:$1,336.70 LEMAY MOBILE SHREDDING MANAGEMENT SERVICES 001-1230-514.41-50 104.65 MISC TRAVEL KMB-OLYMPIC REGION MUNI C 001-1230-514.43-10 85.09 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 32.44 COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 37.18 COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 94.80 City Clerk Division Total:$354.16 City Manager Department Total:$4,201.49 MISC TRAVEL CARRIZOSA-NW WOMENS LEADE 001-2020-514.43-10 184.50 Finance Administration Division Total:$184.50 ARBITRAGE COMPLIANCE SPECIALISTS FINANCIAL SERVICES 001-2023-514.41-50 2,250.00 GOVT FINANCE OFFCRS ASN MEMBERSHIPS 001-2023-514.49-01 150.00 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 87.39 OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 142.24 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 31.71 FURNITURE, OFFICE 001-2023-514.31-80 271.74 OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 57.25 FURNITURE, OFFICE 001-2023-514.31-80 1,454.41 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-2023-514.31-60 39.22 WASHINGTON (UNEMP), STATE OF HUMAN SERVICES 001-2023-514.49-90 (2,957.43) Accounting Division Total:$1,526.53 DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-2025-514.41-50 1,894.50 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,167.87 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,221.04 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,295.94 Page 1 of 20 Nov 13, 2019 10:37:54 AME - 12November 19, 2019 City of Port Angeles City Council Expenditure Report Between Oct 26, 2019 and Nov 8, 2019 Vendor Description Account Number Amount EQUIFAX FINANCIAL SERVICES 001-2025-514.41-50 83.22 LEXISNEXIS FINANCIAL SERVICES 001-2025-514.41-50 163.05 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 19.31 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 335.34 OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 1.68 COMPUTER ACCESSORIES&SUPP 001-2025-514.31-01 356.01 OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 24.78 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.001-2025-514.31-11 32.47 FIRST AID & SAFETY EQUIP.001-2025-514.31-11 162.91 WASHINGTON (UNEMP), STATE OF HUMAN SERVICES 001-2025-514.20-60 1,336.71 Customer Service Division Total:$11,094.83 OLYMPIC STATIONERS INC PAPER (OFFICE,PRINT SHOP) 001-2070-518.31-01 2,695.76 Reprographics Division Total:$2,695.76 Finance Department Total:$15,501.62 MISC BUILDING PERMIT REFUNDS 001-4050-322.10-17 468.25 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-4050-558.31-01 230.44 Building Division Total:$698.69 MISC TRAVEL BREKKE-2019 WA PLANNING D 001-4060-558.43-10 405.68 OLYMPIC STATIONERS INC BADGES & OTHER ID EQUIP. 001-4060-558.31-01 48.26 SOUND LAW CENTER, LLC CONSULTING SERVICES 001-4060-558.41-50 5,757.50 Planning Division Total:$6,211.44 STORM KING CROSS FIT LLC SUPPLIES 001-4071-558.49-91 20,625.00 Economic Development Division Total:$20,625.00 Community Development Department Total:$27,535.13 PENINSULA AWARDS & TROPHIES SIGNS, SIGN MATERIAL 001-5010-521.35-01 47.47 SIGNS, SIGN MATERIAL 001-5010-521.35-01 (47.47) Police Administration Division Total:$0.00 LINCOLN STREET STATION EXTERNAL LABOR 001-5021-521.42-10 10.60 COMMUNICATIONS/MEDIA SERV 001-5021-521.42-10 11.02 MISC TRAVEL DROPP-INTERVIEWS FOR 2019 001-5021-521.43-10 16.50 ARAND-SAI-VCERT TRAINING 001-5021-521.43-10 123.56 WA STATE CRIMINAL JUSTICE HUMAN SERVICES 001-5021-521.43-10 150.00 Investigation Division Total:$311.68 LINCOLN STREET STATION Shipping 001-5022-521.42-10 (10.94) Shipping/Inv # Corr 001-5022-521.42-10 10.94 Page 2 of 20 Nov 13, 2019 10:37:54 AME - 13November 19, 2019 City of Port Angeles City Council Expenditure Report Between Oct 26, 2019 and Nov 8, 2019 Vendor Description Account Number Amount LINCOLN STREET STATION EXTERNAL LABOR 001-5022-521.42-10 36.74 COMMUNICATIONS/MEDIA SERV 001-5022-521.42-10 11.02 MISC TRAVEL FERGUSON-TRANSPORT PATROL 001-5022-521.43-10 17.75 FERGUSON-TRANSPORT PATROL 001-5022-521.43-10 17.75 MAIER- TRANSPORT PATROL V 001-5022-521.43-10 17.75 REETZ-TRANSPORT PATROL VE 001-5022-521.43-10 17.75 PUBLIC SAFETY TESTING INC HUMAN SERVICES 001-5022-521.41-50 396.00 QUILL CORPORATION ELECTRONIC COMPONENTS 001-5022-521.31-01 43.47 Patrol Division Total:$558.23 SYMBOLARTS, LLC POLICE EQUIPMENT & SUPPLY 001-5026-521.31-11 271.75 Reserves & Volunteers Division Total:$271.75 MISC TRAVEL JACOBI-TAC TRAINING 001-5029-521.43-10 312.31 J LEMON-PROPERTY ROOM EVI 001-5029-521.43-10 839.95 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 159.33 Records Division Total:$1,311.59 Police Department Total:$2,453.25 CENTURYLINK-QWEST 09-23 A/C 206T300778183B 001-6010-522.42-13 56.80 JIFFY CLEANERS CLOTHING & APPAREL 001-6010-522.20-80 21.74 CLOTHING & APPAREL 001-6010-522.20-80 43.94 OLYMPIC STATIONERS INC ENVELOPES, PLAIN, PRINTED 001-6010-522.31-01 3.63 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLY,INKS,LEADS 001-6010-522.31-01 125.05 PAPER (OFFICE,PRINT SHOP) 001-6010-522.31-01 128.92 Fire Administration Division Total:$380.08 BAXTER AUTO PARTS #15 SUPPLIES 001-6020-522.31-01 4.20 SUPPLIES 001-6020-522.31-01 7.69 MISC EMPLOYEE EXPENSE REIMBURSEMENT REID REIMBURSEMENT 001-6020-522.31-01 36.88 PRECOR COMMERCIAL FITNESS EQUIP MAINT & REPAIR SERV 001-6020-522.49-90 4,508.90 EQUIP MAINT & REPAIR SERV 001-6020-522.49-90 (4,508.90) SWAIN'S GENERAL STORE INC CLOTHING & APPAREL 001-6020-522.20-80 21.60 SUPPLIES 001-6020-522.31-01 10.80 SUPPLIES 001-6020-522.31-01 21.71 Fire Suppression Division Total:$102.88 CURTIS & SONS INC, L N HOSES, ALL KINDS 001-6022-594.64-10 1,754.77 Special Operations Division Total:$1,754.77 Page 3 of 20 Nov 13, 2019 10:37:54 AME - 14November 19, 2019 City of Port Angeles City Council Expenditure Report Between Oct 26, 2019 and Nov 8, 2019 Vendor Description Account Number Amount MISC TRAVEL GAGE-RESIDENTIAL FIRE SPR 001-6030-522.43-10 95.00 HAUSE-RESIDENTIAL FIRE SP 001-6030-522.43-10 95.00 SANDERS-FIRE PREVENTION C 001-6030-522.43-10 61.00 Fire Prevention Division Total:$251.00 WASHINGTON (UNEMP), STATE OF HUMAN SERVICES 001-6045-522.10-03 42.84 Fire Training Division Total:$42.84 SWAIN'S GENERAL STORE INC SUPPLIES 001-6050-522.48-10 3.23 THURMAN SUPPLY SUPPLIES 001-6050-522.48-10 93.66 Facilities Maintenance Division Total:$96.89 Fire Department Total:$2,628.46 AMAZON CAPITAL SERVICES SUPPLIES 001-7010-532.31-01 238.03 COMPUNET, INC COMPUTER SOFTWARE FOR MIC 001-7010-532.31-80 17.98 GRAINGER SUPPLIES 001-7010-532.31-01 44.17 JURASSIC PARLIAMENT CONSULTING SERVICES 001-7010-532.43-10 575.00 MISC TRAVEL BOEHME-EMPLOYMENT LAW FOR 001-7010-532.43-10 414.09 OLYMPIC STATIONERS INC SUPPLIES 001-7010-532.31-01 14.65 SUPPLIES 001-7010-532.31-01 202.26 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 3,940.57 COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 336.97 COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 94.54 COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 190.23 COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 242.26 COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 899.67 COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 1,773.05 COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 23,550.81 Public Works Admin. Division Total:$32,534.28 Public Works & Utilities Department Total:$32,534.28 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-8010-574.31-01 98.15 PENINSULA AWARDS & TROPHIES SUPPLIES 001-8010-574.31-01 27.20 SUPPLIES 001-8010-574.31-01 (27.20) SHI INTERNATIONAL CORP COMPUTERS,DP & WORD PROC. 001-8010-574.31-60 136.96 Parks Administration Division Total:$235.11 PIN CENTER, THE SUPPLIES 001-8012-555.31-01 152.00 SHI INTERNATIONAL CORP COMPUTERS,DP & WORD PROC. 001-8012-555.31-60 136.96 Senior Center Division Total:$288.96 Page 4 of 20 Nov 13, 2019 10:37:54 AME - 15November 19, 2019 City of Port Angeles City Council Expenditure Report Between Oct 26, 2019 and Nov 8, 2019 Vendor Description Account Number Amount QUIRING MONUMENTS INC SUPPLIES 001-8050-536.34-01 165.00 SUPPLIES 001-8050-536.34-01 1,971.00 SUPPLIES 001-8050-536.34-01 2,845.00 SOUND PUBLISHING INC SUPPLIES 001-8050-536.41-15 325.00 Ocean View Cemetery Division Total:$5,306.00 ANGELES MILLWORK & LUMBER SUPPLIES 001-8080-576.31-20 70.91 SUPPLIES 001-8080-576.31-20 56.56 SUPPLIES 001-8080-576.31-20 150.63 SUPPLIES 001-8080-576.31-20 177.49 BAILEY SIGNS & GRAPHICS SUPPLIES 001-8080-576.31-20 1,521.80 BILL'S PLUMBING & HEATING INC SUPPLIES 001-8080-576.48-10 95.00 FASTENAL INDUSTRIAL SUPPLIES 001-8080-576.31-01 245.37 SUPPLIES 001-8080-576.31-20 12.13 SUPPLIES 001-8080-576.31-20 94.29 GROVES CRANE CO SUPPLIES 001-8080-576.48-10 472.85 HARBOR FREIGHT TOOLS SUPPLIES 001-8080-576.35-01 234.78 HEARTLINE SUPPLIES 001-8080-576.31-40 286.97 LINCOLN INDUSTRIAL CORP SUPPLIES 001-8080-576.31-20 20.67 SARGENT ENGINEERING, INC ENGINEERING SERVICES 001-8080-576.48-10 1,633.49 SEARS COMMERCIAL ONE SUPPLIES 001-8080-576.31-01 (304.35) SUPPLIES 001-8080-576.31-01 304.35 SOUND URBAN FORESTRY LLC SUPPLIES 001-8080-576.48-10 450.00 SPECIALTY MINING & INFIELD SUPPLIES SUPPLIES 001-8080-576.31-40 7,775.63 SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 21.53 SUPPLIES 001-8080-576.31-01 86.03 SUPPLIES 001-8080-576.31-20 23.63 SUPPLIES 001-8080-576.31-01 18.34 SUPPLIES 001-8080-576.31-20 26.87 SUPPLIES 001-8080-576.31-01 7.54 SUPPLIES 001-8080-576.31-01 91.98 SUPPLIES 001-8080-576.31-20 21.42 THURMAN SUPPLY SUPPLIES 001-8080-576.31-20 64.13 U.S BUREAU OF LAND MANAGEMENT SUPPLIES 001-8080-576.45-30 34.00 Page 5 of 20 Nov 13, 2019 10:37:54 AME - 16November 19, 2019 City of Port Angeles City Council Expenditure Report Between Oct 26, 2019 and Nov 8, 2019 Vendor Description Account Number Amount Parks Facilities Division Total:$13,694.04 Parks & Recreation Department Total:$19,524.11 ANGELES MILLWORK & LUMBER SUPPLIES 001-8112-555.31-20 194.13 SUPPLIES 001-8112-555.31-20 194.13 ANGELES PLUMBING INC SUPPLIES 001-8112-555.48-10 173.92 DAVE'S HEATING & COOLING SVC SUPPLIES 001-8112-555.48-10 423.93 Senior Center Facilities Division Total:$986.11 ANGELES MILLWORK & LUMBER SUPPLIES 001-8131-518.31-20 30.15 SUPPLIES 001-8131-518.31-20 181.13 CED/CONSOLIDATED ELEC DIST SUPPLIES 001-8131-518.31-20 639.16 SUPPLIES 001-8131-518.31-20 634.43 DAVE'S HEATING & COOLING SVC SUPPLIES 001-8131-518.48-10 646.77 HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 001-8131-518.31-01 751.44 SUPPLIES 001-8131-518.35-01 999.10 MASCO PETROLEUM, INC SUPPLIES 001-8131-518.31-20 166.80 SEARS COMMERCIAL ONE SUPPLIES 001-8131-518.31-20 6.51 THURMAN SUPPLY Void Inv 668174 per A/R 001-8131-518.31-20 (300.01) SUPPLIES 001-8131-518.31-20 8.17 SUPPLIES 001-8131-518.31-20 14.57 SUPPLIES 001-8131-518.31-20 46.24 SUPPLIES 001-8131-518.31-20 450.02 Central Svcs Facilities Division Total:$4,274.48 Facilities Maintenance Department Total:$5,260.59 General Fund Fund Total:$126,863.02 HEROES, INC MISCELLANEOUS SERVICES 101-1430-557.41-50 5,000.00 PENINSULA ADVENTURE SPORTS MISCELLANEOUS SERVICES 101-1430-557.41-50 3,500.00 PORT ANGELES CHAMBER OF COMM REAL PROPERTY,RENT/LEASE 101-1430-557.41-50 8,624.62 Lodging Excise Tax Division Total:$17,124.62 Lodging Excise Tax Department Total:$17,124.62 Lodging Excise Tax Fund Total:$17,124.62 AMAZON CAPITAL SERVICES SUPPLIES 102-7230-542.31-01 172.82 BAXTER AUTO PARTS #15 AUTO SHOP EQUIPMENT & SUP 102-7230-542.31-01 98.79 CLALLAM CNTY PUBLIC WORKS DEPT CONSTRUCTION SERVICES,GEN 102-7230-542.48-10 8,995.80 CONSTRUCTION SERVICES,GEN 102-7230-542.48-10 8,064.31 Page 6 of 20 Nov 13, 2019 10:37:54 AME - 17November 19, 2019 City of Port Angeles City Council Expenditure Report Between Oct 26, 2019 and Nov 8, 2019 Vendor Description Account Number Amount EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 102-7230-542.41-50 695.39 FASTENAL INDUSTRIAL HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 202.83 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 410.46 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 2,232.48 LTI, INC SALT (SODIUM CHLORIDE) 102-7230-542.31-05 4,924.44 SALT (SODIUM CHLORIDE) 102-7230-542.31-05 4,997.87 PORT ANGELES POWER EQUIPMENT HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 292.90 LAWN MAINTENANCE EQUIP 102-7230-542.31-01 4.33 SUPPLIES 102-7230-542.31-01 29.49 SUPPLIES 102-7230-542.31-01 68.95 SUPPLIES 102-7230-542.31-01 85.95 SARGENT ENGINEERING, INC PW CONSTRUCTION & RELATED 102-7230-542.41-50 3,478.16 SWAIN'S GENERAL STORE INC CONCRETE & METAL CULVERTS 102-7230-542.31-01 10.84 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 19.40 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 82.51 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-01 47.76 SUPPLIES 102-7230-542.31-01 16.24 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 102-7230-542.31-01 18.40 TRAFFIC SAFETY SUPPLY CO MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 723.57 FLAGS,POLES,BANNERS,ACCES 102-7230-542.31-25 439.50 Street Division Total:$36,113.19 Public Works-Street Department Total:$36,113.19 Street Fund Total:$36,113.19 APCO INTERNATIONAL MEMBERSHIPS 107-5160-528.49-01 877.00 CENTURYLINK 10-06 A/C 300539444 107-5160-528.42-11 58.74 CLINICARE, LLC HEALTH RELATED SERVICES 107-5160-528.41-50 50.00 HERRICK POLYGRAPH SERVICE SECURITY,FIRE,SAFETY SERV 107-5160-528.41-50 350.00 INSIGHT PUBLIC SECTOR DATA PROC SERV &SOFTWARE 107-5160-528.48-10 10,735.45 MCFALL, BARBARA SECURITY,FIRE,SAFETY SERV 107-5160-528.41-50 400.00 MISC TRAVEL COLEMAN-ACCIS CONFERENCE 107-5160-528.43-11 756.04 PUBLIC SAFETY TESTING INC HUMAN SERVICES 107-5160-528.41-50 169.00 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 107-5160-528.31-01 16.91 SUPPLIES 107-5160-528.31-01 19.10 WASHINGTON (UNEMP), STATE OF HUMAN SERVICES 107-5160-528.20-60 1,062.00 Pencom Division Total:$14,494.24 Page 7 of 20 Nov 13, 2019 10:37:54 AME - 18November 19, 2019 City of Port Angeles City Council Expenditure Report Between Oct 26, 2019 and Nov 8, 2019 Vendor Description Account Number Amount Pencom Department Total:$14,494.24 Pencom Fund Total:$14,494.24 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 216-2437-591.71-10 255,000.00 FINANCIAL SERVICES 216-2437-592.83-10 171,850.00 2014 LTGO Bond-Solid Wast Division Total:$426,850.00 Debt Service Department Total:$426,850.00 2014 LTGO Bond-Solid Wast Fund Total:$426,850.00 HEWLETT-PACKARD COMPANY COMPUTER HARDWARE&PERIPHE 310-5950-594.65-10 3,055.08 Homeland Security Division Total:$3,055.08 Public Safety Projects Department Total:$3,055.08 Capital Improvement Fund Total:$3,055.08 ZENOVIC & ASSOCIATES ARCHITECTURAL&ENGINEERING 312-4160-595.65-10 4,203.39 Capital Project-Planning Division Total:$4,203.39 PA Housing Rehabilitation Department Total:$4,203.39 SWAIN'S GENERAL STORE INC PAINTS,COATINGS,WALLPAPER 312-7930-595.65-10 12.54 GF-Street Projects Division Total:$12.54 Capital Projects-Pub Wks Department Total:$12.54 Transportation Benefit Fund Total:$4,215.93 A/R MISCELLANEOUS REFUNDS DIFF B/T ACTUAL/ESTIMATE 401-0000-213.10-90 632.39 ANIXTER, INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 380.45 CARLSON SALES METERING SOLUTIONS ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 2,487.06 CED/CONSOLIDATED ELEC DIST ELECTRICAL CABLES & WIRES 401-0000-141.42-00 1,766.38 ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 1,377.45 GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.44-00 69,062.72 MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 47.71 FINAL BILL REFUND 401-0000-122.10-99 56.36 FINAL BILL REFUND 401-0000-122.10-99 63.55 FINAL BILL REFUND 401-0000-122.10-99 254.06 FINAL CREDIT-222 E 11TH 401-0000-122.10-99 17.74 OVERPAYMENT-1017 E 4TH ST 401-0000-122.10-99 7.03 OVERPAYMENT-1806 W 11TH 401-0000-122.10-99 99.74 OVERPAYMENT-2301 18TH B-4 401-0000-122.10-99 64.88 OVERPAYMENT-820 1/2 C ST 401-0000-122.10-99 32.87 Division Total:$76,350.39 Page 8 of 20 Nov 13, 2019 10:37:54 AME - 19November 19, 2019 City of Port Angeles City Council Expenditure Report Between Oct 26, 2019 and Nov 8, 2019 Vendor Description Account Number Amount Department Total:$76,350.39 GRAINGER FIRST AID & SAFETY EQUIP.401-7111-533.31-01 117.10 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 401-7111-533.31-01 30.13 Engineering-Electric Division Total:$147.23 MISC TRAVEL KING-CETA RULE-MAKING WOR 401-7120-533.43-10 68.75 Power Systems Division Total:$68.75 AMAZON CAPITAL SERVICES COMPUTER ACCESSORIES&SUPP 401-7180-533.35-01 65.00 FIRST AID & SAFETY EQUIP.401-7180-533.31-01 42.34 JANITORIAL SUPPLIES 401-7180-533.34-02 31.82 ANGELES MILLWORK & LUMBER ROAD/HWY MAT NONASPHALTIC 401-7180-533.34-02 43.91 ANIXTER, INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 103.37 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 1,180.49 CARLSON SALES METERING SOLUTIONS AUTO SHOP EQUIPMENT & SUP 401-7180-533.35-01 230.80 CED/CONSOLIDATED ELEC DIST OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 196.86 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 89.03 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 167.13 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 728.72 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 472.85 FASTENAL INDUSTRIAL ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 35.88 BUTCHER SHOP & MEAT EQUIP 401-7180-533.31-01 6.57 FEDERAL EXPRESS CORP SHIPPING CHARGES 401-7180-533.42-10 7.97 KENNEDY, STEPHEN H. REAL PROPERTY,RENT/LEASE 401-7180-533.45-30 7,000.00 MATT'S TOOLS USA, LLC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 21.59 MISC DEPOSIT & PERMIT REFUNDS REFUND MEMO 401-7180-379.00-00 2,229.60 REFUND MEMO 401-7180-379.00-00 907.97 MISC EMPLOYEE EXPENSE REIMBURSEMENT MILEAGE REIMBURSEMENT 401-7180-533.43-10 46.12 Re-issue ck 177388 401-7180-533.31-01 16.00 Re-issue ck 177601 401-7180-533.31-01 16.00 Re-issue ck 177601 401-7180-533.31-01 16.00 MISC TRAVEL SHERE - E-W OPERATIONS MT 401-7180-533.43-10 200.90 PACIFIC OFFICE EQUIPMENT INC PAPER (OFFICE,PRINT SHOP) 401-7180-533.31-01 26.45 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 272.48 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-20 138.81 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 88.71 Page 9 of 20 Nov 13, 2019 10:37:54 AME - 20November 19, 2019 City of Port Angeles City Council Expenditure Report Between Oct 26, 2019 and Nov 8, 2019 Vendor Description Account Number Amount PLATT ELECTRIC SUPPLY INC ELECTRICAL CABLES & WIRES 401-7180-533.34-02 84.98 PORT ANGELES POWER EQUIPMENT ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 65.06 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 401-7180-533.41-50 273.76 RAINBOW SWEEPERS, INC FASTENERS, FASTENING DEVS 401-7180-533.31-20 39.13 FENCING 401-7180-533.48-10 2,174.00 ROHLINGER ENTERPRISES INC TESTING&CALIBRATION SERVI 401-7180-533.48-10 944.10 SECURITY SERVICES NW, INC COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 99.00 SWAIN'S GENERAL STORE INC AIR CONDITIONING & HEATNG 401-7180-533.31-01 39.10 TYNDALE COMPANY FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 111.48 WASHINGTON (UNEMP), STATE OF HUMAN SERVICES 401-7180-533.20-60 2,247.00 Electric Operations Division Total:$20,460.98 Public Works-Electric Department Total:$20,676.96 Electric Utility Fund Total:$97,027.35 AIRPORT GARDEN CENTER FEED,BEDDING,VIT-ANIMALS 402-7380-534.31-20 19.51 SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20 99.53 ANGELES MILLWORK & LUMBER CONSTRUCTION SERVICES,TRA 402-7380-534.31-01 52.21 HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 24.94 LUMBER& RELATED PRODUCTS 402-7380-534.31-01 75.99 LUMBER& RELATED PRODUCTS 402-7380-534.31-20 269.49 MACHINERY & HEAVY HRDWARE 402-7380-534.31-01 34.68 ROAD/HWY MATERIALS ASPHLT 402-7380-534.31-20 28.59 BACKFLOW APPARATUS & VALVE CO PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20 299.09 CED/CONSOLIDATED ELEC DIST PIPE FITTINGS 402-7380-534.35-01 79.54 CLALLAM CNTY DEPT OF HEALTH TESTING&CALIBRATION SERVI 402-7380-534.41-50 295.00 DRY CREEK WATER ASSN, INC MISC PROF SVC-INV CORR 402-7380-534.33-10 4,098.08 MISC PROFESSIONAL SVCS 402-7380-534.33-10 (4,098.08) MISC PROFESSIONAL SERVICE 402-7380-534.33-10 555.87 MISC PROFESSIONAL SERVICE 402-7380-534.33-10 3,693.98 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 402-7380-534.41-50 700.00 MISC PROFESSIONAL SERVICE 402-7380-534.41-50 700.00 FASTENAL INDUSTRIAL HAND TOOLS, POW&NON POWER 402-7380-534.35-01 (43.41) HAND TOOLS, POW&NON POWER 402-7380-534.35-01 43.14 FIRST AID & SAFETY EQUIP.402-7380-534.31-01 127.77 Page 10 of 20 Nov 13, 2019 10:37:54 AME - 21November 19, 2019 City of Port Angeles City Council Expenditure Report Between Oct 26, 2019 and Nov 8, 2019 Vendor Description Account Number Amount FASTENAL INDUSTRIAL FIRST AID & SAFETY EQUIP.402-7380-534.35-01 203.07 HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 1,087.00 HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 331.52 HARDWARE,AND ALLIED ITEMS 402-7380-534.35-01 401.91 PAINTS,COATINGS,WALLPAPER 402-7380-534.31-01 26.06 PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-01 8.94 PLUMBING EQUIP FIXT,SUPP 402-7380-534.35-01 39.83 PLUMBING EQUIP FIXT,SUPP 402-7380-534.35-01 260.86 FEDERAL EXPRESS CORP SHIPPING CHARGES 402-7380-534.42-10 414.61 HARBOR FREIGHT TOOLS HAND TOOLS ,POW&NON POWER 402-7380-534.31-01 30.40 PIPE FITTINGS 402-7380-534.35-01 434.67 HARTNAGEL BUILDING SUPPLY INC HARDWARE,AND ALLIED ITEMS 402-7380-534.35-01 50.59 HEARTLINE SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20 222.84 SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20 445.67 HOME DEPOT PRO-SUPPLYWORKS PLASTICS 402-7380-534.31-01 43.84 SUPPLIES 402-7380-534.31-01 4.00 JJC RESOURCES, LLC ROAD/HWY MAT NONASPHALTIC 402-7380-534.31-20 761.94 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 402-7380-534.31-01 188.05 PACIFIC OFFICE EQUIPMENT INC COMPUTERS,DP & WORD PROC. 402-7380-534.31-01 18.27 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 38.64 MISC PROFESSIONAL SERVICE 402-7380-534.47-10 38.64 MISC PROFESSIONAL SERVICE 402-7380-534.47-10 54.09 SEATTLE PUMP & EQUIPMENT AUTO BODIES & ACCESSORIES 402-7380-534.35-01 391.59 SHOTWELL CORP, JONATHAN BUILDING MAINT&REPAIR SER 402-7380-534.48-10 300.00 BUILDING MAINT&REPAIR SER 402-7380-534.48-10 25.00 BUILDING MAINT&REPAIR SER 402-7380-534.48-10 150.00 SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 235.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 235.00 SWAIN'S GENERAL STORE INC CLOCKS 402-7380-534.31-01 10.84 CLOCKS 402-7380-534.31-01 23.88 SUPPLIES 402-7380-534.31-01 61.84 THURMAN SUPPLY PIPE AND TUBING 402-7380-534.31-20 311.08 SUPPLIES 402-7380-534.31-20 47.98 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 402-7380-582.72-10 108,000.00 Page 11 of 20 Nov 13, 2019 10:37:54 AME - 22November 19, 2019 City of Port Angeles City Council Expenditure Report Between Oct 26, 2019 and Nov 8, 2019 Vendor Description Account Number Amount US BANK-DEBT SVC WIRES FINANCIAL SERVICES 402-7380-582.72-10 166,850.00 FINANCIAL SERVICES 402-7380-592.83-10 14,270.00 FINANCIAL SERVICES 402-7380-592.83-10 30,672.00 FINANCIAL SERVICES 402-7380-592.83-10 70,701.21 USA BLUEBOOK WATER&SEWER TREATING CHEM 402-7380-534.31-20 3,858.49 WASHINGTON (UNEMP), STATE OF HUMAN SERVICES 402-7380-534.20-60 1,650.78 Water Division Total:$409,956.05 Public Works-Water Department Total:$409,956.05 Water Utility Fund Total:$409,956.05 ANGELES MILLWORK & LUMBER LUMBER& RELATED PRODUCTS 403-7480-535.31-20 218.77 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.41-50 172.00 FASTENAL INDUSTRIAL HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 111.04 PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 9.04 FEDERAL EXPRESS CORP SHIPPING CHARGES 403-7480-535.42-10 88.54 GORDON-GT & ASSOCIATES, INC CONSTRUCTION SERVICES,HEA 403-7480-535.48-10 543.50 HARTNAGEL BUILDING SUPPLY INC LUMBER& RELATED PRODUCTS 403-7480-535.31-20 91.26 KUBWATER RESOURCES, INC. WATER&SEWER TREATING CHEM 403-7480-535.31-05 3,987.64 MACDONALD MILLER SOLUTIONS, INC EQUIPMENT MAINTENANCE,REC 403-7480-535.48-10 1,982.69 MASCO PETROLEUM, INC ENVIRONMENTAL&ECOLOGICAL 403-7480-535.32-20 1,569.91 MISC BUILDING PERMIT REFUNDS 403-7480-322.10-29 150.00 MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL REIMBURSEMENT 403-7480-535.31-01 95.00 MEAL REIMBURSEMENT 403-7480-535.31-01 95.00 MEAL REIMBURSEMENT 403-7480-535.31-01 95.00 Re-issue ck 176275 403-7480-535.43-10 5.01 NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 573.92 OLYMPIC STATIONERS INC SUPPLIES 403-7480-535.31-01 6.65 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 403-7480-535.47-10 248.61 PUMPTECH INC PUMPS & ACCESSORIES 403-7480-535.34-02 7,462.26 SHOTWELL CORP, JONATHAN BUILDING MAINT&REPAIR SER 403-7480-535.48-10 25.00 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 403-7480-535.31-01 168.34 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 51.05 THURMAN SUPPLY PIPE FITTINGS 403-7480-535.31-20 1.40 PIPE FITTINGS 403-7480-535.31-20 22.85 Page 12 of 20 Nov 13, 2019 10:37:54 AME - 23November 19, 2019 City of Port Angeles City Council Expenditure Report Between Oct 26, 2019 and Nov 8, 2019 Vendor Description Account Number Amount THURMAN SUPPLY PIPE AND TUBING 403-7480-535.31-20 9.02 PIPE FITTINGS 403-7480-535.31-20 77.81 TMG SERVICES INC EQUIP MAINT & REPAIR SERV 403-7480-535.31-20 347.42 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 403-7480-582.72-10 68,150.00 FINANCIAL SERVICES 403-7480-582.72-10 432,000.00 FINANCIAL SERVICES 403-7480-592.83-10 12,528.00 FINANCIAL SERVICES 403-7480-592.83-10 39,882.13 FINANCIAL SERVICES 403-7480-592.83-10 57,080.00 USA BLUEBOOK WATER SEWAGE TREATMENT EQ 403-7480-535.34-02 973.18 ELECTRICAL EQUIP & SUPPLY 403-7480-535.34-02 1,096.52 WASHINGTON (UNEMP), STATE OF HUMAN SERVICES 403-7480-535.20-60 1,185.00 Wastewater Division Total:$631,103.56 Public Works-WW/Stormwtr Department Total:$631,103.56 Wastewater Utility Fund Total:$631,103.56 ALL WEATHER HEATING & COOLING ENVIRONMENTAL&ECOLOGICAL 404-7538-537.48-10 1,989.21 FEDERAL EXPRESS CORP SHIPPING CHARGES 404-7538-537.42-10 113.44 MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL REIMBURSEMENT 404-7538-537.31-01 114.00 WASTE CONNECTIONS, INC BLDG CONSTRUC. SERVICES- 404-7538-537.41-51 421,586.92 ENVIRONMENTAL&ECOLOGICAL 404-7538-537.41-51 1,413.75 ENVIRONMENTAL&ECOLOGICAL 404-7538-537.45-30 5,367.27 ENVIRONMENTAL&ECOLOGICAL 404-7538-582.75-10 40,881.91 ENVIRONMENTAL&ECOLOGICAL 404-7538-592.83-10 21,896.82 SW - Transfer Station Division Total:$493,363.32 MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL REIMBURSEMENT 404-7580-537.31-01 38.00 OLYMPIC STATIONERS INC SUPPLIES 404-7580-537.31-01 13.02 PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPP 404-7580-537.31-01 11.09 WASTE CONNECTIONS, INC ENVIRONMENTAL&ECOLOGICAL 404-7580-537.41-51 63,860.16 Solid Waste-Collections Division Total:$63,922.27 ANGELES MILLWORK & LUMBER HAND TOOLS ,POW&NON POWER 404-7585-537.48-10 476.03 ASPECT CONSULTING, LLC CONSULTING SERVICES 404-7585-537.41-50 822.15 PORT ANGELES POWER EQUIPMENT SUPPLIES 404-7585-537.31-20 173.54 Solid Waste-Landfill Division Total:$1,471.72 Page 13 of 20 Nov 13, 2019 10:37:54 AME - 24November 19, 2019 City of Port Angeles City Council Expenditure Report Between Oct 26, 2019 and Nov 8, 2019 Vendor Description Account Number Amount Public Works-Solid Waste Department Total:$558,757.31 Solid Waste Utility Fund Total:$558,757.31 AIRPORT GARDEN CENTER NURSERY STOCK & SUPPLIES 406-7412-538.31-20 31.09 ANGELES MILLWORK & LUMBER HAND TOOLS ,POW&NON POWER 406-7412-538.35-01 23.91 CLALLAM COOPERATIVE ASSN INC AGRICULTURAL EQUIP&IMPLEM 406-7412-538.31-20 112.34 FASTENAL INDUSTRIAL CLOTHING & APPAREL 406-7412-538.31-01 83.99 HEARTLINE NURSERY STOCK & SUPPLIES 406-7412-538.31-20 143.48 NURSERY STOCK & SUPPLIES 406-7412-538.31-20 95.66 NURSERY STOCK & SUPPLIES 406-7412-538.31-20 143.48 KITSAP COUNTY PUBLIC WORKS MEMBERSHIPS 406-7412-538.41-50 85.31 MISC ONE-TIME VENDORS QUARTERLY SAFETY COMMITTE 406-7412-538.31-01 97.69 PORT ANGELES POWER EQUIPMENT FIRST AID & SAFETY EQUIP.406-7412-538.31-01 149.70 SEATTLE PUMP & EQUIPMENT AUTO BODIES & ACCESSORIES 406-7412-538.35-01 391.59 AUTO BODIES & ACCESSORIES 406-7412-538.35-01 733.47 SWAIN'S GENERAL STORE INC FERTILIZERS & SOIL CONDTN 406-7412-538.31-01 26.02 SHOES AND BOOTS 406-7412-538.31-01 172.63 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 406-7412-592.83-10 6,510.41 WASTE CONNECTIONS, INC ENVIRONMENTAL&ECOLOGICAL 406-7412-538.47-10 18,060.96 Stormwater Division Total:$26,861.73 Public Works-WW/Stormwtr Department Total:$26,861.73 Stormwater Utility Fund Total:$26,861.73 LIFE ASSIST SALE SURPLUS/OBSOLETE 409-6025-526.31-01 75.83 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 819.39 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 99.84 OLYMPIC AMBULANCE INC HUMAN SERVICES 409-6025-526.41-50 1,444.68 STRYKER SALES CORPORATION HOSES, ALL KINDS 409-6025-526.48-10 173.35 SWAIN'S GENERAL STORE INC CLOTHING & APPAREL 409-6025-526.20-80 17.28 SYSTEMS DESIGN WEST, LLC CONSULTING SERVICES 409-6025-526.41-50 3,096.80 ZOLL MEDICAL CORPORATION AUTO SHOP EQUIPMENT & SUP 409-6025-526.31-01 644.05 Medic I Division Total:$6,371.22 Fire Department Total:$6,371.22 Medic I Utility Fund Total:$6,371.22 CASCADIA LAW GROUP MISC PROFESSIONAL SERVICE 413-7481-535.41-50 984.00 MISC PROFESSIONAL SERVICE 413-7481-535.41-50 5,453.00 Page 14 of 20 Nov 13, 2019 10:37:54 AME - 25November 19, 2019 City of Port Angeles City Council Expenditure Report Between Oct 26, 2019 and Nov 8, 2019 Vendor Description Account Number Amount PKG LAW, PS MISC PROFESSIONAL SERVICE 413-7481-535.41-50 3,500.00 Wastewater Remediation Division Total:$9,937.00 Public Works-WW/Stormwtr Department Total:$9,937.00 Harbor Clean Up Fund Total:$9,937.00 AIR FLO HEATING COMPANY INC CITY REBATE 421-7121-533.49-86 500.00 BILL MAIR HEATING & AIR, INC CITY REBATE 421-7121-533.49-86 500.00 CITY REBATE 421-7121-533.49-86 500.00 DAVE'S HEATING & COOLING SVC CITY REBATE 421-7121-533.49-86 500.00 CITY REBATE 421-7121-533.49-86 500.00 GLASS SERVICES CO INC CITY REBATE 421-7121-533.49-86 36.00 MATHEWS GLASS CO INC CITY REBATE 421-7121-533.49-86 106.05 CITY REBATE 421-7121-533.49-86 178.26 MISC TRAVEL CURRIE-BPA WESTERN WA UTI 421-7121-533.43-10 38.00 SEQUIM VILLAGE GLASS OF CARLSBORG CITY REBATE 421-7121-533.49-86 555.66 Conservation Division Total:$3,413.97 Public Works-Electric Department Total:$3,413.97 Conservation Fund Total:$3,413.97 BILL'S PLUMBING & HEATING INC RENTAL/LEASE EQUIPMENT 451-7188-594.65-10 190.00 Electric Projects Division Total:$190.00 Public Works-Electric Department Total:$190.00 Electric Utility CIP Fund Total:$190.00 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 454-7588-591.71-10 275,000.00 FINANCIAL SERVICES 454-7588-592.83-10 161,375.00 Solid Waste Coll Projects Division Total:$436,375.00 Public Works-Solid Waste Department Total:$436,375.00 Solid Waste Utility CIP Fund Total:$436,375.00 WA STATE DEPARTMENT OF ECOLOGY FINANCIAL SERVICES 463-7489-582.78-10 258,153.52 FINANCIAL SERVICES 463-7489-592.83-10 155,704.79 CSO Capital Division Total:$413,858.31 Public Works-WW/Stormwtr Department Total:$413,858.31 CSO Capital Fund Total:$413,858.31 ANGELES MILLWORK & LUMBER AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 86.94 ASSOCIATED PETROLEUM PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 7,767.39 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 10,582.84 Page 15 of 20 Nov 13, 2019 10:37:54 AME - 26November 19, 2019 City of Port Angeles City Council Expenditure Report Between Oct 26, 2019 and Nov 8, 2019 Vendor Description Account Number Amount BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 20.02 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 20.02 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 337.43 COPY CAT GRAPHICS AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 868.00 DON SMALL & SONS OIL DIST CO. AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,115.59 FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 74.46 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 282.51 MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 315.95 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 8.20 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 564.03 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 (4.76) AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 94.74 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 6.49 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 17.30 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 81.87 PEWAG, INC AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 8,133.32 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 718.19 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 412.49 AUTO & TRUCK ACCESSORIES 501-0000-237.00-00 (33.02) PRICE FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 101.19 SEATTLE PUMP & EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 608.15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 3,478.40 SIX ROBBLEES' INC AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 (665.24) PARTS-Corr Inv # 501-0000-141.40-00 665.24 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 1,232.85 TEC EQUIPMENT, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 (29.67) AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 141.44 Division Total:$37,002.36 Department Total:$37,002.36 ANGELES COLLISION REPAIR AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 221.34 EXTERNAL LABOR SERVICES 501-7630-548.34-02 778.60 ANGELES MILLWORK & LUMBER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 3.04 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 76.63 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 47.65 GASES CONT.EQUIP:LAB,WELD 501-7630-548.49-90 119.01 Page 16 of 20 Nov 13, 2019 10:37:54 AME - 27November 19, 2019 City of Port Angeles City Council Expenditure Report Between Oct 26, 2019 and Nov 8, 2019 Vendor Description Account Number Amount ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 147.27 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 147.27 ASSOCIATED PETROLEUM PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 44.45 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 38.81 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 3.45 FERRELLGAS INC FUEL,OIL,GREASE, & LUBES 501-7630-548.32-12 1,608.52 FREIGHTLINER NORTHWEST AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 2.42 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 85.92 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 91.37 J B'S UPHOLSTERY AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 27.18 EXTERNAL LABOR SERVICES 501-7630-548.34-02 217.40 JENNINGS EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 52.44 LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,752.27 EXTERNAL LABOR SERVICES 501-7630-548.34-02 130.44 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 2,389.62 EXTERNAL LABOR SERVICES 501-7630-548.34-02 423.14 MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 21.67 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 12.92 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (132.85) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 37.89 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (119.57) AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 77.35 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 19.54 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 29.65 NORSTAR INDUSTRIES INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 620.70 O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 10.04 OFFICE DEPOT OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 209.89 OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 45.80 PORT ANGELES TIRE FACTORY EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.42 RICHMOND 2-WAY RADIO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 206.12 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 47.83 EXTERNAL LABOR SERVICES 501-7630-548.34-02 313.05 RUDDELL AUTO MALL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 183.22 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 57.50 Page 17 of 20 Nov 13, 2019 10:37:54 AME - 28November 19, 2019 City of Port Angeles City Council Expenditure Report Between Oct 26, 2019 and Nov 8, 2019 Vendor Description Account Number Amount RUDDELL AUTO MALL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 170.92 SNAP-ON TOOLS - CHUGGER DEANE AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 207.18 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 116.04 ST JOHNS TRUCK & EQUIP. REPAIR AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 4,195.08 SWAIN'S GENERAL STORE INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 59.31 SYSTEMS FOR PUBLIC SAFETY, INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 103.86 EXTERNAL LABOR SERVICES 501-7630-548.34-02 51.98 EXTERNAL LABOR SERVICES 501-7630-548.34-02 311.57 TACOMA DODGE CHRYSLER JEEP EXTERNAL LABOR SERVICES 501-7630-548.34-02 87.28 TACOMA SCREW PRODUCTS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 141.17 THURMAN SUPPLY AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 14.02 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 5.22 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 51.86 TRANCO TRANSMISSIONS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 3,347.21 EXTERNAL LABOR SERVICES 501-7630-548.34-02 660.23 Equipment Services Division Total:$19,590.34 Public Works Department Total:$19,590.34 Equipment Services Fund Total:$56,592.70 CANON USA, INC OFFICE MACHINES & ACCESS 502-2081-518.45-31 4,039.94 HELPSYSTEMS DATA PROC SERV &SOFTWARE 502-2081-518.48-02 1,601.07 MISC TRAVEL WEEKS-ACCIS 2019 SPRING C 502-2081-518.43-10 671.64 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 502-2081-518.48-10 2,199.52 COMPUTER HARDWARE&PERIPHE 502-2081-518.48-10 56.52 Information Technologies Division Total:$8,568.69 PUD #1 OF CLALLAM COUNTY RADIO & TELECOMMUNICATION 502-2083-518.47-10 47.89 Wireless Mesh Division Total:$47.89 Finance Department Total:$8,616.58 Information Technology Fund Total:$8,616.58 REDACTED REIMBURSE MEDICARE-OCT 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 109.00 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 113.00 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 118.50 Page 18 of 20 Nov 13, 2019 10:37:54 AME - 29November 19, 2019 City of Port Angeles City Council Expenditure Report Between Oct 26, 2019 and Nov 8, 2019 Vendor Description Account Number Amount REDACTED REIMBURSE MEDICARE-OCT 503-1631-517.46-35 120.00 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 123.00 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 127.50 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 134.00 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 134.00 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 134.00 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 134.00 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 135.50 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 302.80 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 375.50 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 572.50 REDQUOTE, INC. HRA REIMBURSEMENTS 503-1631-517.46-30 4,561.23 Other Insurance Programs Division Total:$7,626.53 Self Insurance Department Total:$7,626.53 Self-Insurance Fund Total:$7,626.53 REDACTED REIMBURSE MEDICARE-OCT 602-6221-517.46-35 122.50 REIMBURSE MEDICARE-OCT 602-6221-517.46-35 127.00 Fireman's Pension Division Total:$249.50 Fireman's Pension Department Total:$249.50 Firemen's Pension Fund Total:$249.50 AFLAC PAYROLL SUMMARY 920-0000-231.53-11 192.31 PAYROLL SUMMARY 920-0000-231.53-12 836.16 AWC EMPLOYEE BENEFITS TRUST AWC SUPP INSURANCE NOV PR 920-0000-231.53-30 406.10 EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 585.00 EMPLOYMENT SECURITY DEPT PAYROLL SUMMARY 920-0000-231.56-30 16.55 EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 19,289.24 FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 0.67 PAYROLL SUMMARY 920-0000-231.50-10 83,997.59 FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 76.50 PAYROLL SUMMARY 920-0000-231.50-20 91,394.06 ICMA-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 21,224.58 JOHN HANCOCK LIFE INSURANCE CO PAYROLL SUMMARY 920-0000-231.52-25 3,281.90 LEOFF PAYROLL SUMMARY 920-0000-231.51-21 29,836.32 OFFICE OF SUPPORT PAYROLL SUMMARY 920-0000-231.56-20 253.84 Page 19 of 20 Nov 13, 2019 10:37:54 AME - 30November 19, 2019 City of Port Angeles City Council Expenditure Report Between Oct 26, 2019 and Nov 8, 2019 Vendor Description Account Number Amount ENFORCEMENT PERS PAYROLL SUMMARY 920-0000-231.51-10 1,394.64 PAYROLL SUMMARY 920-0000-231.51-11 13,871.63 PAYROLL SUMMARY 920-0000-231.51-12 103.80 PAYROLL SUMMARY 920-0000-231.51-12 78,819.51 TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 1,785.50 PAYROLL SUMMARY 920-0000-231.54-10 1,871.50 UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 262.54 VOLUNTEER FIRE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-20 2.00 WSCFF/EMPLOYEE BENEFIT TRUST PAYROLL SUMMARY 920-0000-231.53-20 1,950.00 Division Total:$351,451.94 Department Total:$351,451.94 Payroll Clearing Fund Total:$351,451.94 Total for Checks Dated Between Oct 26, 2019 and Nov 8, 2019 $3,647,104.83 Page 20 of 20 Nov 13, 2019 10:37:54 AME - 31November 19, 2019 Date: November 19, 2019 To: City Council From: Allyson Brekke, Director of Community and Economic Development Subject: Peninsula Housing Authority – CDBG Loan Amendment Background / Analysis: The Peninsula Housing Authority (PHA) has begun the process of a portfolio analysis to strengthen their long-term financial position through review of property upgrades and partnerships. Specifically, the Lee Plaza is an affordable housing development owned by the agency in downtown Port Angeles. The agency purchased the shuttered Lee Hotel and rehabilitated it into the Lee Plaza in the late 1990s utilizing federal 9% low-income housing tax credits, Washington State Department of Commerce Housing Trust Funds and City of Port Angeles Community Development Block Grant (CDBG) funds. The Lee has completed its 15-year tax credit compliance period with its investors and PHA is in the initial stages of resyndicating the property under a new partnership with a new investor to fund property upgrades. The resyndication will take some time to get accomplished as PHA expects to use federal 4% low-income housing tax credits and bonds as the funding mechanisms and both are time consuming processes. PHA is asking the City of Port Angeles to extend the CDBG loan with payments initially due December 31, 2019. at which time payments towards the $425,000 loan were to begin. The extension will postpone payments until the resyndication is complete or until June 30, 2022, whichever date comes first. The resyndication will include repaying the City of Port Angeles CDBG loan in full at that time. Staff is recommending that City Council Approve the attached amended promissory note and authorize the CDBG Administration (Director of Community and Economic Development) to sign the note along with subsequent loan agreement documents. Funding Overview: The amendment to the loan agreement extends repayment of the $425,000 CDBG until June 2022 delaying initial payment, but accelerating the schedule for full payment. The total amount due includes the Promissory Note of $175,000 dated March 1999 and a second Promissory Note of $250,000 dated December 31, 1998. The original loan agreement provided that loan repayment would begin on December 31, 2019 and extend to December 31st, 2049. Payments are deposited into the City’s CDBG Housing Rehabilitation Fund. Summary: The Peninsula Housing Authority has requested an amendment to their Community Development Block Grant (CDBG) Loan extending the term for repayment. Funding: The amendment to the loan agreement extends repayment of the $425,000 CDBG until June 2022 delaying initial payment, but, accelerating the schedule for full payment. The original loan agreement provided that loan repayment would begin on December 31, 2019 and extend to December 31st, 2049. Payments are deposited into the City’s CDBG Housing Rehabilitation Fund. Recommendation: Approve and authorize the Community Development Block Grant Administrator to sign the amended promissory note and subsequent loan agreements. E - 32November 19, 2019 Page1of 1 MODIFICATIONS AND EXTENSION TO PROMISSORY NOTE DATED: December 31, 1998 PORT ANGELES HOUSING ENHANCEMENT LOAN PROGRAM DEFERRED LOAN ON RENTER OCCUPIED NON -PROFIT HOUSING FOR VALUE RECEIVED, on December 31, 1998, the Housing Authority of the County of Clallam, a public body corporate and politic of the State of Washington (herein called the BORROWER) made and issued a Promissory Note to the order of THE CITY OF PORT ANGELES (herein called the LENDER). A copy of that Promissory Note is attached hereto, incorporated herein by this reference, and may hereafter be referred to as “the Note.” A. The Note is hereby modified and extended as follows: 1. The following paragraph s are deleted: Both the principal and interest of this Note are payable in lawful money of the United States at the principal office of The City of Port Angeles in Port Angeles, Washington, or at such other place as shall be designated by the LENDER in writing. All indebtedness shall be due and payable upon sale or transfer of any interest of the undersigned in and to the real property, or any portion thereof, which has been conveyed in trust as security for the repayment of this Promissory Note, or upon the dissolution of the undersigned organization, whichever shall occur first. Commencing December 31, 2019, and continuing on each December 31 thereafter up to and including December 31, 2049, Borrower shall make annual payments to the Lender in amounts sufficient to pay in full the principal balance of the Loan and all accrued interest in substantially equal annual payments by the Maturity Date. If not sooner paid, the entire unpaid principal balance of this Note, plus all accrued but unpaid interest, is due and payable in full on December 31, 2049 (the "Maturity Date"). If the interest on, and principal due on, this Note are not paid on December 31, 2019 and on each December 31 thereafter, the Organization also known as the BORROWER shall pay to the LENDER a late charge of Five Dollars ($5) or three percent (3%), whichever is larger , per calendar month, or fraction thereof, on the amount past due and remaining unpaid. 2. The following sentences are deleted: In the event the Organization also known as the BORROWER shall fail to pay the interest on or principal amount due on this Note within sixty days of the due date, the unpaid principal amount due under this Note, together with accrued interest and late charges shall become due and payable, at the option of the LENDER, without notice to the BORROWER. Failure of the LENDER to exercise such option shall not constitute a waiver of such default. 3. The following paragraph is added to the Note: Both the principal and interest of this Note are payable in lawful mon ey of the United States at the principal office of The City of Port Angeles in Port Angeles, Washington, or at such other place as shall be designated by the LENDER in writing. All indebtedness shall be due and payable in full upon the occurrence of the first to occur of the following events: a. upon sale or transfer of any interest of the undersigned in and to the real property, or any portion thereof, which has been conveyed in trust as security for the repayment of this Promissory Note, or E - 33November 19, 2019 Page1of 1 b. upon the dissolution of the BORROWER organization, or c. upon completion of resyndicating the financing of the real property which has been conveyed in trust as security for the repayment of this Promissory Note, or d. June 30, 2022. If the Note is not paid in full as provided in the preceding paragraph, the BORROWER shall pay to the LENDER a late charge of three percent (3%) of the total amount due, per calendar month, or fraction thereof, on the amount past due and remaining unpaid. B. Except as expressly modified and extended herein, the Note is hereby ratified, confirmed, and affirmed to be a valid, enforceable, and binding obligation of the BORROWER. IN WITNESS WHEREOF, this Amendment has been duly executed by the undersigned, as of this _____ day of November, 2019. LENDER: CITY OF PORT ANGELES BORROWER: HOUSING AUTHORITY OF THE COUNTY OF CLALLAM _________________________________ _______________________________________ E - 34November 19, 2019 Page1of 1 MODIFICATIONS AND EXTENSION TO PROMISSORY NOTE DATED: March, 1999 PORT ANGELES HOUSING ENHANCEMENT LOAN PROGRAM DEFERRED LOAN ON RENTER OCCUPIED NON -PROFIT HOUSING FOR VALUE RECEIVED, on March ___, 1999, the Housing Authority of the County of Clallam, a public body corporate and politic of the State of Washington (herein called the BORROWER) made and issued a Promissory Note to the order of THE CITY OF PORT ANGELES (herein called the LENDER). A copy of that Promissory Note is attached hereto, incorporated herein by this reference, and may hereafter be referred to as “the Note.” A. The Note is hereby modified and extended as follows: 1. The following paragraph s are deleted: Both the principal and interest of this Note are payable in lawful money of the United States at the principal office of The City of Port Angeles in Port Angeles, Washington, or at such other place as shall be designated by the LENDER in writing. All indebtedness shall be due and payable upon sale or transfer of any interest of the undersigned in and to the real property, or any portion thereof, which has been conveyed in trust as security for the repayment of this Promissory Note, or upon the dissolution of the undersigned organization, whichever shall occur first. Commencing December 31, 2019, and continuing on each December 31 thereafter up to and including December 31, 2049, Borrower shall make annual payments to the Lender in amounts sufficient to pay in full the principal balance of the Loan and all accrued interest in substantially equal annual payments by the Maturity Date. If not sooner paid, the entire unpaid principal balance of this Note, plus all accrued but unpaid interest, is due and payable in full on December 31, 2049 (the "Maturity Date"). If the interest on, and principal due on, this Note are not paid on December 31, 2019 and on each December 31 thereafter, the Organization also known as the BORROWER shall pay to the LENDER a late charge of Five Dollars ($5) or three percent (3%), whichever is larger , per calendar month, or fraction thereof, on the amount past due and remaining unpaid. 2. The following sentences are deleted: In the event the Organization also known as the BORROWER shall fail to pay the interest on or principal amount due on this Note within sixty days of the due date, the unpaid principal amount due under this Note, together with accrued interest and late charges shall become due and payable, at the option of the LENDER, without notice to the BORROWER. Failure of the LENDER to exercise such option shall not constitute a waiver of such default. 3. The following paragraph is added to the Note: Both the principal and interest of this Note are payable in lawful mon ey of the United States at the principal office of The City of Port Angeles in Port Angeles, Washington, or at such other place as shall be designated by the LENDER in writing. All indebtedness shall be due and payable in full upon the occurrence of the first to occur of the following events: a. upon sale or transfer of any interest of the undersigned in and to the real property, or any portion thereof, which has been conveyed in trust E - 35November 19, 2019 Page1of 1 as security for the repayment of this Promissory Note, or b. upon the dissolution of the BORROWER organization, or c. upon completion of resyndicating the financing of the real property which has been conveyed in trust as security for the repayment of this Promissory Note, or d. June 30, 2022. If the Note is not paid in full as provided in the preceding paragraph, the BORROWER shall pay to the LENDER a late charge of three percent (3%) of the total amount due, per calendar month, or fraction thereof, on the amount past due and remaining unpaid. B. Except as expressly modified and extended herein, the Note is hereby ratified, confirmed, and affirmed to be a valid, enforceable, and binding obligation of the BORROWER. IN WITNESS WHEREOF, this Amendment has been duly executed by the undersigned, as of this _____ day of November, 2019. LENDER: CITY OF PORT ANGELES BORROWER: HOUSING AUTHORITY OF THE COUNTY OF CLALLAM _________________________________ _______________________________________ E - 36November 19, 2019 E - 37November 19, 2019 E - 38November 19, 2019 E - 39November 19, 2019 E - 40November 19, 2019 Date: November 19, 2019 To: City Council From: Corey Delikat, Parks & Recreation Director Subject: Program Agreement- Olympic Community Action Program (OLYCAP) Background / Analysis: Since 1994, Olympic Community Action Programs (OLYCAP) has had a Program Agreement allowing them to utilize the Port Angeles Senior Center in order to help provide the senior citizen population with affordable and nutritious meals via the Senior Nutrition and the Meals on Wheels Programs. The City and OLYCAP want to continue this service by approving another five (5) year agreement with them. The Program Agreement for 2020 will start with a fee of $672.03 per month. For each subsequent year, the program agreement shall be the rate of the initial yearly program use period plus 90% of the increase shown in the Consumer Price Index, CPI-U, for the Seattle, Washington, as reported for June of each year. Such amount shall become effective on the first day of January of each yearly period and shall be payable in advance on the first day of each month during that period. Funding Overview: Revenue is associated with this agreement in the amount of $8,064.36 for the year 2020. Summary: Since 1994, Olympic Community Action Programs (OLYCAP) has had a Program Agreement allowing them to utilize the Port Angeles Senior Center in order to help provide the senior citizen population with affordable and nutritious meals via the Senior Nutrition and the Meals on Wheels Programs. The City and OLYCAP want to continue this service by approving another five (5) year agreement with them. Funding: Revenue from OLYCAP is associated with this agreement in the amount of $8,064.36 for the year 2020. Recommendation: 1) Authorize the City Manager to sign a Facility Use Agreement between the City of Port Angeles and OLYCAP and 2) allow the City Manager to make minor modifications to the Agreement, if necessary. E - 41November 19, 2019 PROGRAM AGREEMENT THIS AGREEMENT is entered into this _____day of _______________, 2019, by and between the City of Port Angeles, a non-charter code city and municipal corporation of the State of Washington (hereinafter "City"), and the Olympic Community Action Programs, Inc., a private non-profit corporation formed under the laws of the State of Washington, 802 Sheridan, Port Townsend, Washington, which operates a Senior Nutrition Program providing low-cost meals for senior citizens, (hereinafter “OLYCAP”): In consideration of the mutual covenants and benefits contained herein, the parties agree as follows: 1. PURPOSE: The parties’ mutual desire to offer a Senior Nutrition Program open to all citizens at the City's Senior Center. 2. FACILITIES: The facilities that are the subject of this program agreement are the dining room and the kitchen facilities, together with appropriate access of the Port Angeles Senior Services/Community Center, located at 328 East Seventh Street in the City of Port Angeles, Washington. 3. USE OF FACILITIES: The facilities shall be used for the storing, preparing, and serving of foodstuffs and meals to persons eligible under OLYCAP's Senior Nutrition Program. OLYCAP shall use the subject facilities for these purposes Monday through Friday of each week. OLYCAP may enter the subject facilities at 9:00 a.m. and shall vacate the same by 6:00 p.m. OLYCAP shall have primary use of kitchen facilities during the period of 1 p.m. to 5:30 p.m., Monday through Friday. OLYCAP shall have exclusive use of the dining room during the period of 2:30 p.m. to 6 p.m., Monday through Friday. Upon completion of each day's preparation and serving of meals, OLYCAP shall leave the facilities in a neat, sanitary, and safe condition, having washed and stored all cooking and dining equipment, cleaned tables and chairs, and vacuumed or broom -cleaned the floor, as appropriate. OLYCAP shall abide by all laws, rules, and regulations concerning the protection of such facilities from fire and other casualties and applicable health regulations. Expectations of the cleanliness of the facility is outlined in Attachment “A”. The City reserves the right to use the facilities for itself or its designees at all times not addressed in this Agreement. 4. TERM: This program agreement shall be for a term for five (5) year commencing January 1, 2020 and ending December 31, 2025. 5. FACILITY USE PAYMENT AMOUNT: For 2020, OLYCAP agrees to pay City at 321 East 5th Street, Port Angeles Washington, the amount of $672.03 per month, payable in advance on the first day of each and every month during the first yearly period hereof. The amount for each subsequent yearly period of this program agreement shall be the rate for the initial yearly program use period plus 90% of the increase shown in the Consumer Price Index, CPI-U, for the Seattle, Washington, as reported for June of each year. Such amount shall E - 42November 19, 2019 2 become effective on the first day of January of each yearly period and shall be payable in advance on the first day of each month during that period. 6. UTILITIES: City agrees that it will provide electricity, water, and sewage service to facilities without charge. OLYCAP agrees to monitor the use thereof and to prevent abuse or waste. 7. MAINTENANCE: City agrees to maintain and repair structural portions of the facilities including electrical, plumbing, fixtures, and appliances, except for damage or malfunction thereof which may be caused solely by OLYCAP, in which case OLYCAP agrees promptly to reimburse the City for the City's cost in repairing or replacing the same. In addition to OLYCAP’s obligations under Section 3 of this Agreement, The City shall be responsible for general janitorial services and maintenance of the facilities in a neat, sanitary, and safe condition after use by OLYCAP. 8. AGENCY: The parties agree that OLYCAP is a separate, distinct and independent entity; is not the agent or representative of the City; has no right to bind the City, whet her by contract or conduct; and that no employee of OLYCAP shall, for any purpose, be deemed an employee or agent of City. 9. LIENS: OLYCAP shall not suffer or permit any lien to be filed against the City's property by reason of work, labor, services, or materials performed or supplied to OLYCAP. If any such lien is filed, OLYCAP shall cause the same to be discharged of record within thirty (30) days after the date of filing the same. 10. INDEMNIFICATION and HOLD HARMLESS: OLYCAP shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of OLYCAP and the City, its officers, officials, employees, and volunteers, OLYCAP’s liability hereunder shall be only to the extent of OLYCAP's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes OLYCAP’s waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. INSURANCE: OLYCAP shall procure and maintain for the duration of this agreement, liability insurance against claims for injuries to persons or damage to property that may arise from or in connection with the use of the City's facilities. Said policy shall provide coverage with a company authorized to do business in the State of Washington and shall be written with limits no less than $1,000,000 each occurrence and $2,000,000 aggregate. The City shall be endorsed as an additional insured and the policy shall contain a clause stating that coverage shall apply separately as to each insured, except with respect to the limits of the E - 43November 19, 2019 3 insurer's liability. OLYCAP's insurance shall be primary insurance with respect to the City, and the City shall be given two (2) day's written notice of any cancellation, suspension, or material change in coverage. OLYCAP’s maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of OLYCAP to the coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity. 12. ASSIGNMENT: The rights and obligations of OLYCAP as set forth in this program agreement shall not be assigned without the express written authority of City. 13. CIVIL RIGHTS and OTHER COMPLIANCES: A. During the performance of this agreement, OLYCAP agrees to comply with Title 6 of the Civil Rights Act of 1964, and all subsequent legislation relating to civil rights, which provides that no person shall, on the grounds of race, color or national origin, be excluded from participation in, denied the benefits of, or be subjected to discrimination under any program or activity. B. The work to be performed under this program agreement is in the Port Angeles Senior Services/Community Center building which was constructed with federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 USC 1701. Section 3 requires that to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the project area and contract for work in connection to the project be awarded to business concerns that are located in or owned in substantial part by persons residing in the area of the building. 14. MODIFICATIONS: This program agreement constitutes the entire agreement between the parties. No alteration or modification of the agreement shall be effective unless such modification of the agreement shall be in writing and signed by the parties hereto. 15. APPLICABLE LAW AND VENUE: Any terms and provisions of this program agreement shall be determined under the laws of the State of Washington. Venue for any action brought pursuant to this agreement shall be exclusively in the Superior Court for the Clallam County, Washington. 16. TERMINATION: Should OLYCAP fail to operate the Senior Nutrition Program in good faith, within the time and manner herein set forth, or fail to keep or perform any or all of the agreements contained herein, and fails to cure said default within sixty (60) days notice of said default by City, then this Program Agreement may be terminated by City. This Program Agreement may be terminated by OLYCAP in the event OLYCAP is no longer operating the Senior Nutrition Program, provided OLYCAP gives the City at least 60 days written notice of such termination. E - 44November 19, 2019 4 IN WITNESS WHEREOF, the undersigned have duly executed this Program Agreement on or about the _______ day of _________ 20__. CITY OF PORT ANGELES ________________________________ Nathan West, City Manager OLYMPIC COMMUNITY ACTION PROGRAMS (OLYCAP) _________________________________ Olympic Community Action Program Representative Approved as to form: __________________________ William E. Bloor, City Attorney Attest: __________________________ Kari Martinez Bailey, City Clerk E - 45November 19, 2019 5 Attachment “A” Safety & Cleanliness Best Practices As part of the Senior Nutrition Program Agreement between OLYCAP and the City of Port Angeles, the following practices shall be performed to ensure safety and applicable health regulations are being performed: 1. Safety a. Floor Paths are clear of boxes, brooms, & other obstructions. b. Do not block areas where floors are painted “Keep Clear.” This is a code violation and areas need to be kept clear for electrical panel access. c. Use of “Wet Floor” Signs after the floor is mopped or if a spill occurs. d. All Food Handling and Cooking/Food Temperatures must conform to Clallam County Environmental Health Division Regulations. 2. Cleanliness (Performed Daily or After each Use) a. Any mess made must be cleaned up in a timely manner. b. Wipe down and keep clean all cooking and prep surfaces during food preparation, including the steam table. At the end of the day, these surfaces must be cleaned in accordance of the Clallam County Environmental Health Services. c. Clean warming tables after each use with a damp cloth. d. Appropriately clean the cooking grill after each use. e. Empty grease drawers from under the grill and dispose of it properly in accordance to Clallam County Environmental Health Services. DO NOT POUR THE GREASE DOWN THE SINK DRAINS. f. Clean all stainless-steel doors, splash areas, kitchen sink, freezer & cooler door, and freezer door handle. Surfaces must be cleaned in accordance of the Clallam County Environmental Health Services. g. Sweep and mop the floors after each use. 3. Cleanliness (Performed Weekly) a. Clean kitchen mats by running them through the dishwasher. 4. Cleanliness (Quarterly) a. Roll out shelving from the freezer and cooler and wipe down. Also, while shelving is out, clean the walls and the floors of the freezer and cooler. b. Roll out the dish containers in the stainless-steel cabinets and sweep and mop the floors inside of them. E - 46November 19, 2019 Date: November 19, 2019 To: City Council From: Corey Delikat, Parks & Recreation Director Subject: Facility Use Agreement- Port Angeles Nature School Background / Analysis: On October 16, 2018, Port Angeles City Council approved a three (3) year Facility Use Agreement with the City of Port Angeles for Anya Samawicz to run a Nature pre-school at Lincoln Park. Anya was able to successfully make this program work by partnering with a non-profit organization called CascadiaNow!. In October 2019, the City was contacted by Samawicz, who asked if the City, at the request of CascadiaNow!, could remove Samawciz from the signature line of the Facility Use Agreement and instead, add their Executive Director, Nic Bowcut, as the contact. This request was made for compliance reasons, while simultaneously putting the liability of the non-profit on CascadiaNow! rather than Samawicz. Funding Overview: No funding is associated with the approval of this Agreement. Summary: On October 16, 2018, Port Angeles City Council approved a three (3) year Facility Use Agreement with the City of Port Angeles for Anya Samawicz to run a Nature pre-school at Lincoln Park. For compliant reasons, the non-profit who is sponsoring Samawicz, CascadiaNow, is asking to have her name removed from the previous contract, and the Executive Director of CascadiaNow!’s name added to the signature line of the Facility Use Agreement. No other content to the agreement was changed outside of removing Samawicz and adding CascadiaNow! as the signatory. Funding: No funding is associated with the approval of this Agreement. Recommendation: 1) Allow the City Manager to sign a Facility Use Agreement between the City of Port Angeles and CascadiaNow! and 2) allow minor modifications to the Agreement, if necessary. E - 47November 19, 2019 −1− FACILITY USE AGREEMENT BETWEEN THE CITY OF PORT ANGELES AND LINCOLN PARK NATURE SCHOOL This Facility Use Agreement (Agreement) is made and entered into by and between the City of Port Angeles, (City), a Washington municipal corporation, and CascadiaNow!, a Washington non-profit corporation. doing business as a non-profit business located in Port Angeles as the Port Angeles Nature School (“School”), a project of CascadiaNow!, WHEREAS, the City of Port Angeles Parks & Recreation Department prides itself on being a facilitator to youth by providing space for sports, the arts and education in the community; and WHEREAS, in 2016, the City was approached by Anya Samawicz on the development of a School with the idea of having Lincoln Park as their “outdoor classroom”; and WHEREAS, in 2018, administration for the School was transferred from Ms. Samawicz to the non-profit, CascadiaNow!; and WHEREAS, a nature pre-school is a nontraditional approach to early learning and is gaining popularity for teaching while getting kids out into nature. NOW, THEREFORE, in consideration of the promises and commitments made herein, the sufficiency of which is hereby acknowledged, it is agreed as follows: 1. Premises. The City hereby grants to the School a non-exclusive license to use the Lincoln Park property as an outdoor preschool. 2. Term. This Agreement shall be deemed to be in full force and effect as of the date of the last signature affixed below. The license granted under this Agreement shall expire three calendar years from that date, unless extended or modified in a subsequent written agreement between the parties. In the event the School breaches or is in default under any term or provision of this Agreement, the City may, in its sole discretion, terminate the License granted herein to the School. 3. Use. School shall use the premises for the sole purpose of operating an outdoor pre- school for children. All other uses are expressly prohibited without the prior written consent of the City’s Director of Parks and Recreation. Daily activities include: • Playing & learning about different areas of the park • Observing wildlife • Reading and listening to stories • Creating nature journals and other art projects • Conducting basic science experiments • Learning and practicing Leave No Trace principles 4. Facility Protection, Cleanup, and Improvements. After each day of use, School will leave Lincoln Park in the same condition as found. Any equipment, teaching aids, books, and other items the School brings into the park shall be removed at the end of each school session, E - 48November 19, 2019 −2− and all trash and debris shall be deposited in provided trash cans. School will notify the City of any damage to the Park. School will not make any alterations or improvements to Lincoln Park equipment, fixtures, or buildings without the prior written approval of the Parks & Recreation Director. 5. Dates and Hours of Operation. The School may use Lincoln Park throughout the year but shall notify in advance the City of Port Angeles Parks & Recreation Department’s Facility Rental Coordinator of the School’s intended days and hours of use. Use of Lincoln Park by the School is non-exclusive and may be subject to modification if necessary, to coordinate with other events. 6. Rental Fees. The School shall not be charged fee for occupying outdoor spaces at Lincoln Park. However, if the School needs to use the Loomis Building and/or the Clubhouse at Lincoln Park during inclement weather, they will be charged the hourly non-profit/city resident rate of $20 per hour. The School shall keep track of the hours used and shall submit an invoice once a month to the Parks & Recreation Department for billing. 7. Indemnification. The School shall defend, indemnify and hold harmless the City, its officials, employees and volunteers from and against any and all claims, suits, actions or liabilities for injury or death of any person, and for loss or damage to property that arises out of the use of the Loomis Building facility or premises, or from any activity, work or thing done, permitted, or suffered by user in or about the facility or premises, except only such injury or damage as shall have been occasioned by the sole negligence of the City of Port Angeles. 8. Insurance. School shall procure and maintain, for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the use of the facility or premises. School shall provide the City a certificate of insurance evidencing: General liability insurance covering premises, products-completed operations and contractual liability. The City shall be named as an insured-on School’s general liability insurance policy. The general liability insurance shall be written with limits of no less than $1,000,000 each occurrence, $2,000,000 general aggregate. The insurance policy shall be endorsed to name the City as an additional insured and to provide that the School’s insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the School’s insurance and not contribute with it. The School shall provide a certificate of insurance evidencing the required insurance before using the facility or premises. Insurance is to be placed with insurer’s current A.M. Best rating of not less than the School’s maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the School to the coverage provided by such insurance, or E - 49November 19, 2019 −3− otherwise limit the City’s recourse to any remedy available at law or in equity. 9. Assignment. This Agreement may not be assigned or transferred without the written approval of the City. 10. Anti-Discrimination. In all services or activities and all hiring or employment made possible by or resulting from this Agreement, there shall not be discri mination against any employee or applicant for participation because of sex, age, (except minimum age and retirement provisions), race, color, creed, national origin, marital status, sexual orientation, or the presence of any sensory, mental, or physical handicap, unless based upon a bona fide occupational qualification. The School shall observe and fully comply with any and all applicable federal, state, or local law or regulations regarding non-discrimination. Any violation of this provision shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation, termination, or suspension in whole or in part of this Agreement by the City and may result in ineligibility for further City agreements. The School shall also comply with other anti- discrimination laws or requirements of any and all jurisdictions having authority. 11. Notice. Any notice or information required or permitted to be given to the parties under this Agreement may be sent to the following addresses unless otherwise specified in a subsequent written directive: City of Port Angeles Corey Delikat, Director of Parks and Recreation 308 East 4th Street Port Angeles, WA 98362 CascadiaNow! Nic Bowcut, Executive Director PO Box 30181 Seattle, WA 98113 12. Governing Law And Venue. This Agreement shall be governed, construed and interpreted by, through and under the Laws of the State of Washington. Venue for any claims that might flow from this Agreement shall be with the Clallam County Superior Court. E - 50November 19, 2019 −4− IN WITNESS WHEREOF, the City and CascadiaNow! have executed this Agreement the date and year indicated. CITY OF PORT ANGELES By: _____________________________ Nathan West, City Manager CASCADIANOW! By: _______________________________ Nic Bowcut, Executive Director Attest: Kari Martinez Bailey, City Clerk Approved as to form: _________________________________ William Bloor, City Attorney E - 51November 19, 2019 Date: November 19, 2019 To: City Council From: Nathan West, City Manager and Todd Weeks, Information Technology (IT) Manager Subject: Interlocal Agreement for Rural Broadband Planning Grant and Rural Broadband Study Background / Analysis: Clallam County, the Port of Port Angeles and the cities of Port Angeles, Sequim, and Forks, seek to work cooperatively to identify barriers and seek opportunities to promote high-speed data transmission (broadband) in Clallam County. Over the past few months, Council Members Bruch and Moran have worked with regional stakeholders through the North Olympic Development Council to pursue available grant funds through the Washington State Community Economic Revitalization Board (CERB) to prepare a Broadband Feasibility Study, which may facilitate the future development of broadband network and infrastructure improvements. The City advocated for a comprehensive study that includes evaluating the non-served and under-served areas within the City while providing associated cost estimates and identifying potential service providers to deliver improved services with increased speeds and coverage in the future. Funding Overview: Funds are available in the Information Technology Division’s 2019 Professional Contract Services Budget Account 502-2081-518.41-50 for the City’s share based on percent of population within Clallam County (26%) of the Grant Match in the amount of $6,500. Summary: The purpose of this memo is to receive City Council approval for an Interlocal Agreement for Rural Broadband Planning Grant and Rural Broadband Study and to authorize the City Manager to sign the agreement and to make minor modifications as needed. Funding: Funds are available in the Information Technology Division’s 2019 Professional Contract Services Budget Account 502-2081-518.41-50 for the City’s share based on percent of population within Clallam County (26%) of the Grant Match in the amount of $6,500. Recommendation: Approve and authorize the City Manager to sign the 2-year Interlocal Agreement for rural broadband planning grant for a rural broadband feasibility study and to make minor modifications as needed. E - 52November 19, 2019 Page 1 of 8 INTERLOCAL AGREEMENT FOR RURAL BROADBAND PLANNING GRANT AND RURAL BROADBAND FEASIBILITY STUDY THIS INTERLOCAL AGREEMENT (hereinafter “this Agreement”) is entered into by Clallam County, a political subdivision of the state of Washington organized under Title 36 Revised Code of Washington (RCW); the Port of Port Angeles, a special purpose district organized under Title 53 RCW; the City of Port Angeles, a municipal corporation organized under Title 35A RCW; the City of Sequim, a non-charter code city pursuant to 35A.13 RCW; and the City of Forks, a municipal corporation organized under Title 35A RCW. This Agreement shall be effective on the last date it is signed by the Parties. RECITALS WHEREAS, pursuant to RCW 39.34 and 43.330.100, Clallam County, (“County”), the Port of Port Angeles (“Port”) and the cities of Port Angeles, Sequim, and Forks, collectively referred to as “Parties”, seek to work cooperatively to identify barriers and seek opportunities to promote high-speed data transmission (broadband) in Clallam County; and WHEREAS, the Port has received grant funds through the Washington State Community Economic Revitalization Board (hereinafter “CERB”) under RCW 43.330.100 to help fund a Broadband Feasibility Study, and the Port is prepared to serve as the lead agency with respect to the CERB grant funds received; and WHEREAS, the Parties agree to share the costs related to any Broadband Feasibility Study that are not eligible for CERB grant funds; and WHEREAS, the Parties are committed to working cooperatively to prepare a Broadband Feasibility Study, which may facilitate the future development of broadband network and infrastructure improvement. NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: Section 1 Duration. The term of this Agreement shall be for two (2) years upon execution; unless the agreement is extended by mutual agreement. Section 2 Purpose. The purpose of this Agreement is to perform a “Broadband Feasibility Study,” which will identify barriers to and opportunities for the development of broadband network improvements in non-served and under-served areas of Clallam County. /// /// /// E - 53November 19, 2019 Page 2 of 8 Section 3 Scope of Work to be Performed. In order to prepare a Broadband Feasibility Study, the Parties agree to complete the following work: A. The Steering Committee, composed of the positions noted in Section 4, will select the consultant(s) to prepare study. The Port will serve as the advertising and contracting agency. B. Consultant(s) will prepare a study consistent with the following scope: 1. Stakeholder identification, formation, and engagement. 2. Needs assessment. a. Non-served and underserved households broken down by jurisdiction b. Served home delivered speeds by provider c. capacity of existing subscribers (oversubscribed?) 3. Cost estimates to serve under and non-served a. Including private and public sector delivery b. Evaluate municipal and utility service models i. WA Providers / transport methods ii. Existing Broadband Utility Districts 4. Review applicable and existing broadband models. 5. Current assets and mapping. 6. Planning future broadband improvements. a. Business modeling. b. Permitting review. c. Construction cost estimates. d. Overview of potential funding. e. Service providers. 7. Project reporting and review. 8. Incorporate Community Economic Revitalization Board (CERB) Planning Study Minimum Requirements. 9. Additional tasks as agreed upon by the Parties’ designated representatives. /// /// /// /// /// /// /// /// /// /// /// /// /// E - 54November 19, 2019 Page 3 of 8 Section 4 Administration. This Agreement shall be jointly administered by a Steering Committee comprised of the County Administrator for the County, the Executive Director for the Port, the City Manager for Port Angeles, the City Manager for Sequim, and the Mayor of Forks, each under the auspices of their respective commissions, councils, or boards, and carried out by such employees as each may designate. Steering Committee decisions will be made by consensus, where possible, and by majority vote if there is dissent. Initially, the Parties have identified the representatives below as their appropriate designees: Clallam County Rich Sill County Administrator 223 E. 4th Street, Suite 4 Port Angeles, WA 98362 360.417.223 rsill@co.clallam.wa.us Port of Port Angeles Karen Goschen Executive Director 338 W. 1st Street PO Box 1350 Port Angeles, WA 98362 360.417.3424 kareng@portofpa.com City of Port Angeles Nathan West City Manager 321 E. 5th Street Port Angeles, WA 98362 360.417.4500 Nwest@cityofpa.us City of Sequim Charlie Bush City Manager 152 W. Cedar Street Sequim, WA 98382 360.681.3440 cbush@sequimwa.gov City of Forks Tim Fletcher Mayor 500 E. Division Street Forks, WA 98331 360.374.5412 timf@forkswashington.org If there is any change to the aforementioned contact information, then the Parties agree to provide notice of the same to one another within thirty (30) days of said change. All Parties agree to designate at least one representative, who will serve as the agencies principal point of contact. Section 5 Financing. A. Estimated Cost of Project: The Parties estimate that the total cost for the project will be $75,000 with the following breakdown: a. $50,000 is CERB grant funds for development of feasibility study. b. $16,667 is grant match for the development of feasibility study or 25% of total grant eligible portion of the project. c. $8,333 is supplemental funds for development of feasibility study. E - 55November 19, 2019 Page 4 of 8 B. Each Party’s Share of the Grant Match and Supplemental Funds (Non-Grant Funds). Each party will be responsible for a percentage of the Non-Grant Funds as detailed in the table below: Table 1: Funding Breakdown Party Percentage of Non-Grant Funds* Total Share Forks 5% $1,250 Sequim 10% $2,500 Port Angeles 26% $6,500 Clallam County 29.5% $7,375 Port of Port Angeles 29.5% $7,375 TOTAL 100% $25,000 *Percentage is based on 2018 populations within each local government’s jurisdiction. County and Port split the population percentage of Unincorporated Clallam County. C. Payment of Consultant Invoices. The Port will be responsible for paying all consultant invoices and seeking grant reimbursement from CERB. D. Port as Fiscal Agent. After the Port pays each consultant invoice the Port will bill the other Parties for their share of that invoice. E. Increased Costs. Any amendment to the fees for the consultant contract will need to be approved by the Steering Committee and if required their governing elected officials, prior to execution by the Port. F. Final Accounting. The Port will provide a final accounting summary to each party within 30 days of termination of this Agreement. Section 6 Termination. This Agreement shall terminate two (2) years after its mutual execution unless extended by mutual agreement of the Parties. However, any party may terminate this Agreement for convenience upon 30 days’ written notice; and, if so terminated said party will be responsible for its share of costs incurred up to the effective date of the termination. Any party funds that are not spent before the effective date of the termination will be returned to the said party, and the remaining Parties agree to contribute, in equal amounts, the refunded amount to ensure the project remains appropriately funded. Section 7 Property. No fixed assets or personal or real property are anticipated to be jointly or cooperatively acquired, held, used, or disposed of pursuant to this Agreement, except that the feasibility study, and all drafts, work product, data, information, analysis or similar produced in relation to the Feasibility Study shall be deemed the property of all the Parties to this agreement even if stored and retained by the Port or the Consultant. E - 56November 19, 2019 Page 5 of 8 Section 8 CERB Grant. The Port will be responsible for full compliance with the terms and conditions of the CERB grant. Section 9 Cooperation. All Parties will work in a cooperative fashion, agreeing to communicate fully and regularly, to carry out the planned work required by this Agreement. Section 10 Third Party Contracts. Any third-party contract that is required to carry out the planned work contemplated under this Agreement shall be executed by the Port via formal competitive process (e.g. Request for Proposals) Section 11 Consideration of Future Relationship. As part of the Parties’ activities hereunder, they will consider and discuss opportunities for future collaboration, including the formation of a limited liability company to engage in cooperative broadband communication activities including planning, construction, cooperative or joint project implementation, and other enterprises as may be allowed under Washington law. Section 12 Defense, Indemnity, and Hold Harmless. No party shall be liable for acts of any other party. To the extent permitted by law, each party agrees to defend, indemnify, save, and hold harmless the other Parties from any claim for personal injury or property damage to the extent of the first party’s liability therefor. Section 13 Amendment. The provisions of this Agreement may be extended or amended with the mutual consent of the Parties. No extension of, addition to, or alteration of the terms of this Agreement shall be valid unless made in writing and formally approved and executed by the duly authorized agents of each party. Section 14 Entire Agreement. This Agreement contains all of the agreements of the Parties with respect to the subject matter covered or mentioned herein, and no prior agreements to the contrary shall be effective to modify this Agreement. /// /// E - 57November 19, 2019 Page 6 of 8 Section 15 Counterparts. This Agreement may be executed in one or more counterparts, each of which will be deemed an original but all of which together will constitute one and the same instrument. Section 16 Dispute Resolution. The Parties agree to attempt to resolve disputes informally without a mediator. In the event a dispute cannot be resolved informally, the Parties agree to engage a mediator to assist in resolving the dispute. The Parties shall split the cost of mediation. If the dispute is not resolved by mediation within thirty (30) days of the commencement of mediation, the Parties shall be free to pursue any remedies to which they are entitled. Section 17 Attorney’s Fees and Costs. All Parties shall bear their own costs of enforcing the rights and responsibilities of this Agreement. Venue for any lawsuit related hereon shall be exclusively in the Clallam County Superior Court. Section 18 Relationship of Parties. The Parties enter into this Agreement as independent second Parties, not as partners or joint ventures. DATED this ___________, day of ________________, 2019. BOARD OF OMMISSIONERS CLALLAM COUNTY, WASHINGTON ________________________________ Mark Ozias, Chair of the Board Attest: _______________________________ Allana Gores, Clerk of the Board Approved as to Form: _______________________________ David Alvarez, Chief Deputy Prosecutor E - 58November 19, 2019 Page 7 of 8 DATED this ___________, day of ________________, 2019. PORT OF PORT ANGELES ________________________________ Karen Goschen, Executive Director Attest: _______________________________ Braedi Brown, Commission Clerk Approved as to Form: _______________________________ Brian Wendt, General Counsel DATED this ___________, day of ________________, 2019. City of Port Angeles ________________________________ Nathan West, City Manager Attest: _______________________________ Kari Martinez-Bailey, City Clerk Approved as to Form: _______________________________ William Bloor, City Attorney E - 59November 19, 2019 Page 8 of 8 DATED this ___________, day of ________________, 2019. City of Sequim ________________________________ Charlie Bush, City Manager Attest: _______________________________ Charisse Deschenes, Acting City Clerk Approved as to Form: _______________________________ Kristina Nelson Gross, City Attorney DATED this ___________, day of ________________, 2019. City of Forks ________________________________ Tim Fletcher Attest: _______________________________ Audrey Grafstrom, City Clerk Approved as to Form: _______________________________ Rod Fleck, City Attorney E - 60November 19, 2019 Date: November 19, 2019 To: City Council From: Nathan West, City Manager Sarina Carrizosa, Finance Director Subject: Ordinance Levying 2019 Property Tax for Collection in 2020 Background / Analysis: In accordance with state law, the 2020 Preliminary Budget was filed with the City Clerk on October 11, 2019. In addition, a presentation of estimated 2020 Revenues was provided to Council at a public hearing on October 15th. This presentation included a brief summary of the property tax increase anticipated in 2020, including the assumption of a 1% increase. This is the second reading of the ordinance and public hearing focused on property taxes. State law requires that the City levy property taxes before November 30th each year. Tonight’s public hearing will include an opportunity for comments on: • 2019 Levying of Property Tax for collection in 2020. The City Council by simple majority vote can increase the regular property tax levy by the lesser of one percent or the amount of the implicit price deflator (IPD). For 2020 collection, the IPD is 1.396%, which means the Council may increase the property tax levy by 1% only. The estimated value of a 1% increase in property tax collection in 2020 is approximately $46,400. Summary: The City of Port Angeles is required by law to levy property taxes before November 30. There will be an opportunity for the public to comment during the public hearing. This is the first reading of the property tax ordinance. Funding: Property tax is the City’s largest source of funding for general City services. Total property tax collection for 2020 is estimated to be $4,681,600. Recommendation: It is recommended tonight that the City Council should: 1. Continue the Public Hearing on the Property Tax Ordinance from November 6th. 2. Conduct second reading of the Ordinance levying property tax for collection in 2020 and adopt. 3. Amend the resolution authorizing the tax increase of 1% or $46,437.49, to reflect the change in the amount of a 1% collection. F - 1November 19, 2019 Per section 2.13 of the City’s Financial Policies Council has directed the incorporation of the 1% increase on an annual basis. The City is also able to collect property tax on the value of new construction added during the past year. The value of new construction is estimated at $11,519,940. Based on the applicable levy rate approved by the County the new construction will bring in an estimated $29,200 in additional property tax. Additionally, due to updated information received from the County regarding assessed values there was a change in the estimated tax collection from $45,929.53 to $46,437.49, a difference of $507.96, since the first reading. The resolution that was adopted on November 6th will also need to be amended to reflect the change in the value of a 1% increase. This change will allow the City to collect the full 1% allowed by State law. The corresponding change in assessed value also adjusted the levy rate to an estimated amount of 2.30 from 2.27. Below is a brief comparison of Assessed Value (AV), Levy Rates and Property Tax Collection for the period of 2016 – 2020 Proposed Budget. The amounts included in the table below have been updated to include certified information provided by the County. Funding Overview: Property tax is the City’s largest source of funding for general City services. Total property tax collection for 2020 is estimated to be $4,681,600. Attached: Ordinance Levying 2019 Property Tax for Collection in 2020. Amended resolution declaring the intent for a 1.0% increase in regular property tax levy. 2016 2017 2018 2019 2020 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE Assessed Value (A.V.)1,475,620,190 1,536,921,111 1,667,859,147 1,834,557,903 2,057,224,161 Change from Prior Yr. - $37,206,739 61,300,921 130,938,036 166,698,756 222,666,258 Change from Prior Yr. - %2.59% 4.15% 8.52% 9.99% 12.14% LEVY RATE -- Regular Property Tax/$1,000 A.V.2.98609106 2.90759049 2.72653604 2.53126328 2.29892378 Change from Prior Yr. - $(0.04307428) (0.07850057) (0.18105444) (0.19527277) (0.23233949) Change from Prior Yr. - %-1.42% -2.63% -6.23% -7.16% -9.18% COLLECTION -- Regular Property Tax 4,416,728 4,509,208 4,569,617 4,599,300 4,681,600 Change from Prior Yr. - $70,267 92,480 60,409 29,683 82,300 Change from Prior Yr. - %1.62% 2.09% 1.34% 0.65% 1.79% EXCESS LEVY/$1,000 A.V.0.00000000 0.00000000 0.00000000 0.00000000 0.00000000 Change from Prior Yr. - $(0.19673542)0.00000000 0.00000000 0.00000000 0.00000000 Change from Prior Yr. - %-100.00%N/A N/A N/A N/A EXCESS COLLECTION/$1,000 A.V.0 0 0 0 0 Change from Prior Yr. - $(276,147)0 0 0 0 Change from Prior Yr. - %-100.00%N/A N/A N/A N/A F - 2November 19, 2019 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, levying regular ad valorem property taxes for collection in the fiscal year 2020, and directing the City Clerk to certify said amount to the Board of Clallam County Commissioners. WHEREAS, the City Council intends to levy property taxes for collection in 2020. WHEREAS, the City Council has adopted a Resolution pursuant to RCW 84.55.120 authorizing for the 2020 levy a 1%, or $46,437.49 increase over the actual levy for 2019. NOW, THEREFORE, the City Council of the City of Port Angeles do hereby ordain as follows: Section 1. The amount of ad valorem taxes to be levied for the fiscal year commencing January 1, 2020 is hereby fixed at $46,437.49, plus: Additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state-assessed property, any annexations that have occurred and refunds made. Section 2. The City Clerk is hereby directed to certify to the Board of Clallam County Commissioners the amount of ad valorem taxes to be levied for the fiscal year commencing January 1, 2020, as set forth in Section 1 of this Ordinance. Section 3. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the ___ day of November 2019. Sissi Bruch, Mayor ATTEST: _____________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _____________________________ William E. Bloor, City Attorney PUBLISHED: ,2019 (By Summary) F - 3November 19, 2019 1 RESOLUTION NO. ________ A RESOLUTION of the City Council of the City of Port Angeles, Washington, pursuant to RCW 84.55.120, authorizing an increase in the regular property tax levy for 2020. WHEREAS, the City Council of the City of Port Angeles has met and considered its budget for the calendar year 2020; and WHEREAS, the City Council on the 15th day of October, 2019, held a public hearing on revenue sources for the City’s 2020 current expense budget (General Fund); and WHEREAS, the population of Port Angeles is greater than 10,000; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that: Section 1. An increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2020 tax year; and Section 2. The dollar amount of the increase over the actual levy amount from the previous year shall be $46,437.49, which is a percentage increase of 1 percent from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of the state-assessed property, any annexations that have occurred and refunds made. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of November, 2019. _______________________________ Sissi Bruch, Mayor ATTEST: ________________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _______________________________ William E. Bloor, City Attorney F - 4November 19, 2019 Date: November 19, 2019 To: City Council From: Nathan West, City Manager Sarina Carrizosa, Finance Director Subject: 2020 Budget Background / Analysis: Beginning in March of 2019 staff began the 2020 budget process. State law requires that we provide a balanced budget for Council review no later than November 1st of each fiscal (calendar) year. For the 2020 Budget, we met that goal by delivering a budget to Council on October 11, 2019. To help prepare for the budget development and review process, we have conducted a number of workshops and provided information to Council that focused on both the status of the 2019 Budget (including Budget Amendments #1 and #2) and the issues facing the City in the development of the 2020 City Manager Recommended Budget including the Budget Goals worksession in June. Some minor changes from the Preliminary Budget (presented October 22nd) to the Final Budget (presented tonight) are outlined in an attachment to this memo. These changes are the result of capital projects that will be deferred from 2019 into 2020. Achieving a balanced budget for 2020 was possible by focusing on Council goals and budget initiatives. In addition, the City Manager directed that staff focus on developing a sustainable budget that the City could afford going into 2020 and beyond while maintaining the City’s assets, continuing to build the City Summary: One of the most important Council decisions each year is the approval of the annual budget. The budget process is extensive and begins in March of each year with the Capital Facilities Plan & Transportation Improvement Plan (CFP). A key component is public input. The City of Port Angeles is required by RCW 35A.33.070 to hold a public hearing on the budget. There will be a brief presentation on the City Manager’s Recommended Budget for 2020 followed by a public hearing. The 2020 Budget has been available for citizen review on-line, at the library, and through the City Clerk’s Office since October 11, 2019. There was also a Revenue Sources presentation and Public Hearing on October 15th as well as a work session regarding the 2020 Budget on October 22, 2019. Funding: The 2020 Citywide Budget is set at $129,436,400 and is balanced. Recommendation: It is recommended tonight that the City Council should: 1. Open the Public Hearing on the 2020 Budget. 2. Continue the Public Hearing to the December 3rd Council Meeting; 3. Conduct the first reading of 2020 Budget Ordinance and continue to December 3rd. F - 5November 19, 2019 infrastructure and accomplishing Council driven goals outlined in the Strategic Plan. The 2020 budget was balanced without the use of General Fund or Street reserves for sustainable purposes. $1.04 million of 2018 budgetary savings was used from General Fund reserves for one-time projects. The budget includes $12.9 million for capital projects, new and increasing revenue sources and minor utility rate increases as outlined in the approved Cost of Service Analysis process that occurred this year. To further the development of a sustainable budget beyond 2020, the City will continue the strategic planning process, including Long-Range Financial Planning that will occur in Spring of 2020. This process will help to lay out a roadmap to define the programs and services with affordable options to provide these services to the citizens of our community. Staff is requesting that the Public Hearing tonight be opened and continued until the regular meeting on December 3rd to allow for additional public input on the 2020 City Manager Recommended Budget. Funding Overview: The 2020 Citywide Budget is set at $129,436,400 and is balanced. Attached: List of Changes for the 2020 Final Budget. 2020 Budget Ordinance. Exhibit A. F - 6November 19, 2019 City Council Memo (Attachment) - 2020 Budget Changes for Final Budget November 19, 2019 REVENUE EXPENSE CHANGES FOR FINAL BUDGET 1 4050 558 4150 - 18,900 Defer Permit Fee Analysis from 2019 1 4050 558 4310 - 1,000 Budget Correction 1 4060 558 4310 - 600 Budget correction 1 2001 311 1000 1,600 - Increase per certified values TOTAL GENERAL FUND 1,600 20,500 310 8985 594 6510 - 130,000 Defer City Pier Railing replacement into 2020 TOTAL CAPITAL IMPROVEM - 130,000 312 7930 597 6510 - 135,000 Defer TR0218 - Lincoln Street Safety into 2020 312 7930 597 6510 - 446,300 Defer TR0414 - Peabody Creek/Lincoln Street into 2020 312 7930 597 6510 - 160,000 Defer TR0715 - 16th Street LID (C to L Street) into 2020 312 7930 597 6510 - 102,000 Defer TR1215 - City Hall East Parking Lot into 2020 312 7930 597 6510 - 130,000 Defer TR1299 - Park Avenue Chip Seal into 2020 TOTAL TRANSPORTATION B - 973,300 451 7188 594 6510 - 500,000 Defer CL0916 - Laurel Street Switchgear into 2020 TOTAL ELECTRIC CAPITAL F - 500,000 452 7388 594 6510 - 90,000 Defer WT0118 - Ranney Well Roof into 2020 452 7388 594 6510 - 175,000 Defer WT0218 - WWTP Dewatering Improvement into 2020 452 7388 594 6510 - 25,000 Defer WT0419 - Decant Facility into 2020 452 7388 594 6510 - 50,000 Defer WT0512 - East 4th Street Water Main into 2020 452 7388 594 6510 - 50,000 Defer WT0612 - 3rd St. and Vine Street water main into 2020 TOTAL WATER CAPITAL FUN - 390,000 453 7488 594 6510 - 50,000 Defer WW0419 - WWTP HVAC System into 2020 453 7488 594 6510 - 25,000 Defer WW0519 - Decant Facility into 2020 453 7488 594 6510 - 25,000 Defer WW0715 - Oak Street Sewer Separation into 2020 453 7488 594 6510 - 25,000 Defer WW0815 - Laurel Street Sewer into 2020 TOTAL WASTEWATER CAPIT - 125,000 454 7588 594 6510 - 155,000 Defer SW0112 - Decant Facility into 2020 TOTAL SOLID WASTE CAPIT - 155,000 456 7688 594 6510 - 35,000 Defer DR0215 - Francis Street Outfall into 2020 456 7688 594 6510 - 4,000 Defer DR0213 - H Street Outfall Improvements into 2020 TOTAL STORMWATER CAPIT - 39,000 501 7630 594 6410 - 156,100 Defer Street Department Dump Truck replacement into 2020 TOTAL EQUIPMENT SERVIC - 156,100 502 2082 594 6510 - 10,000 Defer IT0816 - Facility Class Scheduling Software into 2020 TOTAL IT CAPITAL FUND - 10,000 1,600 2,498,900 2020 BUDGET - CHANGES FOR FINAL ACCOUNT TOTAL ALL FUNDS F - 7November 19, 2019 • IIII� Oil. 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WHEREAS, the City Manager of the City of Port Angeles completed and placed on file with the City Clerk an estimate of the amount of the moneys required to meet the public expenses, reserve funds, requirements and expenses of government of the City included in the 2020 City Manager’s recommended budget for the fiscal year ending December 31, 2020, as attached hereto as Exhibit “A”; and WHEREAS, a notice was published that the City Council would hold public hearings at the hour of 6:30 p.m., in the Council Chambers of Port Angeles City Hall, on Tuesday, November 19, 2019, and Tuesday, December 3, 2019, for the purpose of making and adopting a budget for fiscal year 2020 and giving taxpayers within the limits of the City of Port Angeles an opportunity to be heard upon said budget; and WHEREAS, the City Council did meet at said times and place, did conduct public hearings, and did then consider the matter of said proposed budget, NOW, THEREFORE, the City Council of the City of Port Angeles, Washington , do ordain as follows: Section 1. The budget for the City of Port Angeles, Washington, for the year 2020 is hereby adopted at the fund level in its form and content as set forth in the document entitled “City of Port Angeles, Washington 2020, Budget,” a copy of which is on file in the Office of the City Clerk, and which is incorporated herein by this reference. F - 8November 19, 2019 -2- Section 2. Estimated resources for each separate fund of the City of Port Angeles, and aggregate expenditures for all such funds for the year 2020 are set forth in summary form in Exhibit A that is attached hereto, and are hereby appropriated for expenditure by fund. Section 3. The City Clerk is hereby directed to keep on file the budget referred to in Section 2 above and to transmit a complete copy of the final budget to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 4. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener’s/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 5. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles, Washington, at a regular meeting of said Council on the 3rd day of December, 2019. ______________________________ Sissi Bruch, Mayor ATTEST: _______________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _______________________________ William E. Bloor, City Attorney PUBLISHED: , 2019 By Summary F - 9November 19, 2019 CITY of PORT ANGELES 2020 Budget Ordinance Exhibit A Fund Div.Name / Description Beginning Revenue Expenditures Ending Balance - Est.Balance - Est. GENERAL FUND (Note: Divisional totals for reference only) Fund Balance:6,353,751 5,299,351 001.1160 City Council 44,200 71,300 001.1210 City Manager 216,100 518,000 001.1211 Customer Commitment 2,100 3,000 001.1220 Human Resources 130,000 211,600 001.1230 City Clerk 100,700 206,300 001.1289 Records Management 0 0 001.1390 Community Service 0 0 001.2001 Finance - Revenue 13,991,000 0 001.2010 Finance Administration 328,700 916,700 001.2023 Accounting 768,900 974,500 001.2025 Customer Service 1,022,900 1,113,800 001.2080 Reprographics 43,700 46,600 001.2091 Non-Departmental 0 0 001.2099 General Unspecified 0 0 001.3010 City Attorney 356,500 539,600 001.3012 Jail Contributions 0 885,600 001.4010 Planning 275,400 523,700 001.4020 Building 467,000 267,400 001.4071 Economic Development 50,000 101,700 001.5010 Police Administration 0 694,700 001.5012 PenCom/Capital Transfers 308,300 328,800 001.5021 Police Investigation 3,500 1,062,500 001.5022 Police Patrol 435,000 3,543,000 001.5026 Police Reserves & Volunteers 0 11,400 001.5029 Police Records 17,400 469,400 001.5050 Police Facilities Maintenance 16,300 20,100 001.6010 Fire Administration 125,700 228,500 001.6012 PenCom/Medic I Support 0 884,100 001.6020 Fire Suppression 0 1,284,800 001.6030 Fire Prevention 5,500 108,100 001.6040 Fire Training 6,100 102,900 001.6050 Fire Facilities Maintenance 0 56,700 001.7010 Public Works Administration 958,000 2,062,600 001.7012 Public Works CIP 0 25,000 001.7032 Public Works Telecommunications 32,800 32,800 001.8010 Parks Administration 0 266,500 001.8012 Senior Center 46,800 158,000 001.8050 Ocean View Cemetery 115,000 179,900 001.8080 Park Facilities 30,000 2,118,300 001.8112 Senior Center Facilities 0 57,600 001.8131 Central Services Facilities 366,900 504,400 001.8155 Facility Rentals 92,200 115,000 001.8221 Sports Programs 162,000 205,300 001.9029 General Unspecified 0 672,900 001 TOTAL General Fund 6,353,751 20,518,700 21,573,100 5,299,351 2020 Budget - FinalFunds F - 10November 19, 2019 CITY of PORT ANGELES 2020 Budget Ordinance Exhibit A SPECIAL REVENUE FUNDS 101 Lodging Excise Tax Fund 335,504 707,800 682,000 361,304 102 Street Fund 316,372 1,719,600 1,719,600 316,372 105 Real Estate Excise Tax-1 (REET-1) Fund 936,082 263,100 237,900 961,282 107 PenCom Fund 1,231,601 2,933,300 3,408,500 756,401 160 Real Estate Excise Tax-2 (REET-2) Fund 823,174 265,400 221,400 867,174 165 Business Improvement Area 57,888 36,800 0 0 172 Port Angeles Housing Rehab. Fund 48,255 43,800 57,000 35,055 175 Code Compliance Fund 50,000 1,000 0 51,000 TOTAL Special Revenue Funds 3,798,876 5,970,800 6,326,400 3,348,588 Fund Div.Name / Description Beginning Revenue Expenditures Ending Balance - Est.Balance - Est. DEBT SERVICE FUNDS 215 2006 LTGO Bond (Prop. Acquisition) Fund 747,289 365,700 87,000 1,025,989 216 2014 LTGO Bond (Landfill Bluff Stabilization) Fund 168,334 604,700 598,800 174,234 217 2015 LTGO Bond - Refunding (W.U.G.A.)12,571 234,500 233,200 13,871 TOTAL Debt Service Funds 928,194 1,204,900 919,000 1,214,094 ENTERPRISE / UTILITY FUNDS 401 Electric Utility Fund 9,081,392 30,274,900 30,184,100 9,172,192 402 Water Utility Fund 13,458,563 9,345,900 7,372,800 15,431,663 403 Wastewater Utility Fund 1,935,053 7,170,300 7,173,200 1,932,153 404 Solid Waste Utility Fund 4,710,586 12,003,800 12,479,800 4,234,586 406 Stormwater Utility Fund 1,328,044 2,374,000 2,261,300 1,440,744 409 Medic 1 Utility Fund 314,526 2,896,500 2,963,100 247,926 413 Harbor Clean-up Fund (837,910)2,692,300 2,624,400 (770,010) 421 Conservation Fund 894,333 479,400 614,300 759,433 TOTAL Enterprise / Utility Funds 30,884,587 67,237,100 65,673,000 32,448,687 ENTERPRISE / INTERNAL SERVICE FUNDS 501 Equipment Services 4,082,192 1,748,800 2,381,600 3,449,392 502 Information Technology 1,163,809 2,167,200 2,207,200 1,123,809 503 Self-Insurance 936,601 5,962,500 5,962,500 936,601 TOTAL Internal Service Funds 6,182,602 9,878,500 10,551,300 5,509,802 FIDUCIARY FUNDS 602 Firemen's Pension Fund 148,043 15,000 87,800 75,243 TOTAL Fiduciary Funds 148,043 15,000 87,800 75,243 PERMANENT FUNDS 601 Cemetery Endowment Fund 405,604 6,100 0 411,704 TOTAL Permanent Funds 405,604 6,100 0 411,704 2020 Budget - FinalFunds F - 11November 19, 2019 CITY of PORT ANGELES 2020 Budget Ordinance Exhibit A CAPITAL FUNDS 310 Governmental Capital Improvement Fund 1,035,728 1,859,500 1,328,500 1,566,728 312 Transportation Capital 2,468,818 1,316,400 2,028,300 1,756,918 316 Governmental Park Improvement Fund 277,918 11,600 0 289,518 451 Electric Capital Fund 9,572,120 1,100,000 9,250,000 1,422,120 452 Water Capital Fund 3,896,221 568,000 1,788,200 2,676,021 453 Wastewater Capital Fund 2,562,890 803,500 1,750,000 1,616,390 454 Solid Waste Capital Fund 2,696,591 1,713,300 1,805,600 2,604,291 456 Stormwater Capital Fund 2,656,176 400,000 659,000 2,397,176 463 Combined Sewer Overflow Capital Fund 2,182,956 2,331,900 2,484,300 2,030,556 TOTAL Capital Funds 27,349,418 10,104,200 21,093,900 16,359,718 SUB-TOTAL ALL FUNDS 76,051,075 114,935,300 126,224,500 64,667,187 Reserves - Designated 3,211,900 Reserves Used 14,501,100 TOTAL CITYWIDE ALL FUNDS 76,051,075 129,436,400 129,436,400 64,667,187 F - 12November 19, 2019 Date: November 19, 2019 To: City Council From: Nathan West, City Manager Sarina Carrizosa, Finance Director Subject: 2019 Budget Amendment #3 Background / Analysis: The 3rd Amendment will “clean up” a variety of changes to City revenues and expenditures, including deferring projects to 2020, increasing expenditures to complete projects, and other miscellaneous budgetary changes and corrections. Most of these changes have already been approved by Council. With this amendment, the projected year-end unassigned fund balance in the General Fund is estimated to be $6,353,751 or 31%. Some of the individual actions require funding to come from reserves (money unspent at the end of the fiscal year automatically rolls into reserves/fund balance), approval of the ordinance will require a super majority of the entire Council, or five (5) affirmative votes. Attached is a detailed list of proposed budget changes, the budget amendment ordinance, along with Exhibit A which lists total revenues and expenditures by fund for the 2019 Budget amendment #2 and proposed amendment #3. Tonight’s meeting will include a first reading of the budget amendment #3 ordinance, with adoption scheduled for December 3rd. If you have any questions or concerns, please contact me at your convenience. Summary: The 2019 Budget is being amended for the third and final time to adjust several funds to reflect changes in revenues and expenditures that have occurred during the final months of the year. As this budget amendment includes changes to revenues, as well as an authorization to use funds from reserves, the ordinance must be approved by a super-majority of the entire Council or at least five (5) affirmative votes. Funding: The 3rd amendment to the 2019 Budget is balanced at $119,201,800. Recommendation: It is recommended the City Council should: 1.Conduct a first reading of the 2019 Budget amendment #3 ordinance and continue to the December 3rd Council meeting. G - 1November 19, 2019 Funding Overview: The 3rd amendment to the 2019 Budget is balanced at $119,201,800. Attached: List of proposed budget changes. 2019 Budget Ordinance – Amendment #3. Exhibit A. G - 2November 19, 2019 BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes AFSCME Contract Bargaining Agreement Settlement - Finance - 16,200 001.202x.514.xxxx Council Approved AFSCME Contract Bargaining Agreement Settlement - CED - 8,300 001.40x0.558.xxxx Council Approved AFSCME Contract Bargaining Agreement Settlement - Public Works - 10,900 001.7010.532.xxxx Council Approved AFSCME Contract Bargaining Agreement Settlement - Parks - 21,100 001.8XXX.576.xxxx Council Approved K-9 Expenditures - 2,000 001.5022.521.4980 K-9 Donations Mary P Dolciani Halloran K-9 Donation 1,500 - 001.5022.367.1100 K-9 Donations K-9 Donations 500 - 001.5022.367.1100 K-9 Donations PEG fees increase due to collected revenue - 15,000 001.7032.532.4150 Year End correction TOTAL GENERAL FUND 2,000 73,500 AFSCME Contract Bargaining Agreement Settlement - 9,000 102.7230.542.XXXX Council Approved Overtime increase due to February Snow Storm - 8,000 102.7230.542.1011 Year End correction TOTAL STREET FUND - 9,000 Increase budget for billing write offs - 2,500 165.4078.558.5777 Year End correction TOTAL BUSINESS IMPROVEMENT AREA FUND - 2,500 Insurance recoveries for Parks Building 206,500 - 310-8985-372-1000 Council approved PK-0719 Parks Building - 206,500 310-8985-594-6510 Council approved PD0116 - Mobile Data - 7,800 310.5950.594.65.10 Increase spending PK0819 City Pier Railing replacement - (130,000) 310-8985-594-6510 Deferred to 2020 PK1106 City Pier Floats - 2,500 310-8985-594-6510 Increase spending FD0118 Defibrillators - 3,200 310-5950-594-6510 Increase spending TOTAL CAPITAL IMPROVEMENT FUND 206,500 90,000 TR0114 -Hill Street ODT Development - 2,500 312.4160.595.6510 Increase spending TR0218 Lincoln Street Safety - (135,000) 312-7961-597-6510 Deferred to 2020 TR0414 Peabody Creek/Lincoln Street - (446,300) 312-7961-597-6510 Deferred to 2020 TR0715 16th Street LID - (160,000) 312-7961-597-6510 Deferred to 2020 TR1215 City Hall East Parking Lot - (102,000) 312-7961-597-6510 Deferred to 2020 TR1299 Park Ave Chip Seal - (130,000) 312-7961-597-6510 Deferred to 2020 TOTAL TRANSPORTATION BENEFIT DISTRICT FUND - (970,800) IBEW Contract Bargaining Agreement Settlement - 26,900 401.71xx.533.xxxx Council Approved TOTAL ELECTRIC FUND - 26,900 AFSCME Contract Bargaining Agreement Settlement - 20,100 402.7380.534.xxxx Council Approved Industrial Water Treatment Plant Budget - Office Supplies - 1,800 402.7382.534.3101 Industrial Water Budget Industrial Water Treatment Plant Budget - Maintenance Supplies - 23,000 402.7382.534.3120 Industrial Water Budget Industrial Water Treatment Plant Budget - Computer Equip - 2,500 402.7382.534.3160 Industrial Water Budget Industrial Water Treatment Plant Budget - Tools - 2,800 402.7382.534.3501 Industrial Water Budget Industrial Water Treatment Plant Budget - Professional Services - 153,700 402.7382.534.4150 Industrial Water Budget Industrial Water Treatment Plant Budget - Eq. Services - 600 402.7382.534.4530 Industrial Water Budget Industrial Water Treatment Plant Budget - Utility Expenses - 1,100 402.7382.534.4710 Industrial Water Budget Industrial Water Treatment Plant Budget - Software/Hardware - 500 402.7382.534.4802 Industrial Water Budget Industrial Water Treatment Plant Budget - Repairs - 56,200 402.7382.534.4810 Industrial Water Budget TOTAL WATER FUND - 262,300 AFSCME Contract Bargaining Agreement Settlement - 19,000 403.7480.535.xxxx Council Approved TOTAL WASTEWATER FUND - 19,000 AFSCME Contract Bargaining Agreement Settlement - 10,000 404.75xx.537.xxxx Council Approved Taxes and Assessments increase due to high volumes at Tran. Station - 186,000 404.7538.537.4400 Year End correction TOTAL SOLID WASTE FUND - 196,000 AFSCME Contract Bargaining Agreement Settlement - 8,800 406.7412.538.xxxx Council Approved TOTAL STORMWATER FUND - 8,800 IBEW Contract Bargaining Agreement Settlement - 2,300 421.7121.533.xxxx Council Approved TOTAL CONSERVATION FUND - 2,300 Increase GEMT fee pass through paid to consultant due to high revenue 67,800 409.6025.526.4150 Year End correction TOTAL MEDIC 1 FUND - 67,800 Detailed List of Proposed Budget Changes - 2019 Budget Amendment #3 G - 3November 19, 2019 BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes CL0916 Laurel Street Substation Switchgear - (500,000) 451-7188-594-6510 Deferred to 2020 TOTAL ELECTRIC CAPITAL FUND - (500,000) WT08818 Ranney Well Roof - (90,000) 452-738-594-6510 Deferred to 2020 WT0218 WWTP Dewatering Improvement - (175,000) 452-738-594-6510 Deferred to 2020 WT0419 Decant Facility - (25,000) 452-738-594-6510 Deferred to 2020 WT0512 East 4th Street Water Main - (50,000) 452-738-594-6510 Deferred to 2020 WT0612 3rd St & Vine St Water Main - (50,000) 452-738-594-6510 Deferred to 2020 TOTAL WATER CAPITAL FUND - (390,000) WW0419 HVAC System (50,000) 453-7488-594-6510 Deferred to 2020 WW0519 Decant Facility (25,000) 453-7488-594-6510 Deferred to 2020 WW0715 Oak Street Sewer Separation (25,000) 453-7488-594-6510 Deferred to 2020 WW0815 Laurel Street Sewer (25,000) 453-7488-594-6510 Deferred to 2020 TOTAL WASTEWATER CAPITAL FUND - (125,000) SW0112 Decant Facility - (155,000) 454-7588-594-6510 Deferred to 2020 TOTAL SOLID WASTE CAPITAL FUND - (155,000) DR0213 H Street Outfall Improvement - (4,000) 456-7688-594-6510 Deferred to 2020 DR0215 Francis Street Outfall - (35,000) 456-7688-594-6510 Deferred to 2020 DR0319 Lauridsen Blvd Stormwater - 25,300 456-7688-594-6510 Surplus funds transferred in DR0118 10th Street Stormwater - (25,300) 456-7688-594-6510 Surplus funds transferred out TOTAL STORMWATER CAPITAL FUND - (39,000) 6 yd Dump Truck - Street Department - (156,100) 501.7630.594.6410 Deferred to 2020 Collective Bargaining Agreement Settlement - 4,700 501.7630.458.xxxx Council Approved TOTAL EQUIPMENT SERVICES FUND - (151,400) AFSCME Contract Bargaining Agreement Settlement - 5,400 502.2081.518.xxxx Council Approved IT0816 Facility Class Scheduling Software - (10,000) 502-2082-594-6510 Deferred to 2020 TOTAL INFORMATION TECHNOLOGY FUND - (4,600) Increase for debt expenses due to non-payment - 7,200 463.7489.535.5777 Year End correction TOTAL COMBINED SEWER OVERFLOW FUND - 7,200 Medical Premium increases - 75,000 503.1631.517.4630 Year End correction LEOFF disability board increases - 12,000 503.1631.517.4635 Year End correction Liability Claims increase - 142,000 503.1671.517.4998 Year End correction TOTAL SELF INSURANCE FUND - 229,000 G - 4November 19, 2019 -1- ORDINANCE NO._____ AN ORDINANCE of the City of Port Angeles, Washington amending the 2019 budget and funds. WHEREAS, the Annual Budget of the City of Port Angeles for the year 2019, was adopted, approved and confirmed on December 4, 2018, in Ordinance 3614, in the manner provided by law. WHEREAS, the first 2019 budget amendment was adopted, approved and confirmed by Ordinance No. 3620 by Council on May 7, 2019. WHEREAS, the second budget amendment was adopted, approved and confirmed by Ordinance No. 3626 by Council on August 20, 2019. WHEREAS, now there exists an emergency that could not reasonably have been foreseen when the 2019 budget was adopted. WHEREAS, the facts constituting the emergency include, but are not limited to: · Unanticipated additional revenue; and · Unanticipated additional and reduced expenditures primarily for changes in planned capital expenditures as previously authorized by Council. WHEREAS, these facts require amendments to the adopted budget in order to meet the expenses of government of the City for the fiscal year ending December 31, 2019. NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: G - 5November 19, 2019 -2- Section 1. Pursuant to RCW 35A.33.090, the City Council declares that an emergency exists. Section 2. The 2019 budget appropriation for each separate fund as set forth in Ordinance 3614, is amended as shown in the attached Exhibit A. Section 3. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener’s errors, references, ordinance numbering, section and subsection numbers and any references thereto. Section 4. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles by a vote of one more than the majority of all members of the legislative body at a regular meeting of said Council on the 3rd day of December, 2019. _______________________________ Sissi Bruch, Mayor ATTEST: APPROVED AS TO FORM: _______________________________ _______________________________ Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney PUBLISHED: ___________________ By Summary G - 6November 19, 2019 CITY of PORT ANGELES 2019 Budget Ordinance - Amendment #3 Exhibit A Fund Div.Name / Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending Balance Balance Balance Balance GENERAL FUND (Note: Divisional totals for reference only) Fund Balance:6,575,251 6,406,351 6,575,251 6,353,751 001.1160 City Council 44,000 71,200 44,000 71,200 001.1210 City Manager 226,600 373,600 226,600 373,600 001.1211 Customer Commitment 2,000 3,000 2,000 3,000 001.1220 Human Resources 128,700 209,800 128,700 209,800 001.1230 City Clerk 90,200 178,500 90,200 178,500 001.1390 Community Service 0 400 0 400 001.2001 Finance - Revenue 13,577,400 0 13,577,400 0 001.2020 Finance Administration 303,800 826,400 303,800 826,400 001.2023 Accounting 703,000 934,000 703,000 941,000 001.2025 Customer Service 1,022,900 1,070,400 1,022,900 1,079,600 001.2070 Reprographics 45,600 48,100 45,600 48,100 001.2091 Non-Departmental 0 41,900 0 41,900 001.9029 General Unspecified 0 101,200 0 101,200 001.3030 City Attorney 415,100 629,700 415,100 629,700 001.3012 Jail Contributions 0 870,800 0 870,800 001.4060 Planning 292,500 522,500 292,500 528,200 001.4050 Building 628,000 264,000 628,000 247,700 001.4071 Economic Development 0 118,300 0 118,300 001.5010 Police Administration 0 603,800 0 603,800 001.5012 PenCom/Capital Transfers 267,500 328,800 267,500 328,800 001.5021 Police Investigation 3,500 1,019,100 3,500 1,019,100 001.5022 Police Patrol 453,500 3,359,500 455,500 3,361,500 001.5026 Police Reserves & Volunteers 0 10,500 0 10,500 001.5029 Police Records 17,600 461,900 17,600 461,900 001.5050 Police Facilities Maintenance 13,200 17,900 13,200 17,900 001.6010 Fire Administration 123,000 215,400 123,000 215,400 001.6012 PenCom/Medic I Support 0 808,500 0 808,500 001.6020 Fire Suppression 0 1,226,200 0 1,226,200 001.6030 Fire Prevention 5,500 101,900 5,500 101,900 001.6045 Fire Training 14,400 98,500 14,400 98,500 001.6050 Fire Facilities Maintenance 0 50,000 0 50,000 001.7010 Public Works Administration 890,200 2,036,800 890,200 2,047,700 001.7012 Public Works CIP 0 215,000 0 215,000 001.7032 Public Works Telecommunications 30,600 13,500 30,600 28,500 001.8010 Parks Administration 0 268,500 0 268,500 001.8012 Senior Center 44,800 160,100 44,800 160,100 001.8050 Ocean View Cemetery 115,000 179,200 115,000 180,100 001.8080 Park Facilities 30,000 1,765,200 30,000 1,779,200 001.8112 Senior Center Facilities 0 56,000 0 56,300 001.8131 Central Services Facilities 375,900 723,300 375,900 727,500 001.8155 Facility Rentals 98,000 106,300 98,000 107,100 001.8221 Sports Programs 162,000 203,700 162,000 204,600 001 TOTAL General Fund 6,575,251 20,124,500 20,293,400 6,406,351 6,575,251 20,126,500 20,348,000 6,353,751 SPECIAL REVENUE FUNDS 101 Lodging Excise Tax Fund 457,804 649,800 772,100 335,504 457,804 649,800 772,100 335,504 102 Street Fund 325,372 1,605,500 1,605,500 325,372 325,372 1,605,500 1,614,500 316,372 105 Real Estate Excise Tax-1 (REET-1) Fund 774,182 254,900 93,000 936,082 774,182 254,900 93,000 936,082 107 PenCom Fund 1,270,301 3,001,500 3,040,200 1,231,601 1,270,301 3,001,500 3,040,200 1,231,601 160 Real Estate Excise Tax-2 (REET-2) Fund 890,874 249,500 317,200 823,174 890,874 249,500 317,200 823,174 165 Business Improvement Area 24,388 36,000 0 60,388 24,388 36,000 2,500 57,888 172 Port Angeles Housing Rehab. Fund 11,655 793,600 757,000 48,255 11,655 793,600 757,000 48,255 175 Code Compliance Fund 50,000 0 0 50,000 50,000 0 0 50,000 TOTAL Special Revenue Funds 3,804,576 6,590,800 6,585,000 3,810,376 3,804,576 6,590,800 6,596,500 3,798,876 2019 Budget - Amendment #32019 Budget - Amendment #2Funds G - 7November 19, 2019 CITY of PORT ANGELES 2019 Budget Ordinance - Amendment #3 Exhibit A Fund Div.Name / Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending Balance Balance Balance Balance DEBT SERVICE FUNDS 215 2006 LTGO Bond (Prop. Acquisition) Fund 824,589 9,700 87,000 747,289 824,589 9,700 87,000 747,289 216 2014 LTGO Bond (Landfill Bluff Stabilization) Fund 165,534 602,000 599,200 168,334 165,534 602,000 599,200 168,334 217 2015 LTGO Bond - Refunding (W.U.G.A.)11,871 232,300 231,600 12,571 11,871 232,300 231,600 12,571 TOTAL Debt Service Funds 1,001,994 844,000 917,800 928,194 1,001,994 844,000 917,800 928,194 ENTERPRISE / UTILITY FUNDS 401 Electric Utility Fund 12,854,892 27,334,200 31,080,800 9,108,292 12,854,892 27,334,200 31,107,700 9,081,392 402 Water Utility Fund 13,907,963 6,673,900 6,861,000 13,720,863 13,907,963 6,673,900 7,123,300 13,458,563 403 Wastewater Utility Fund 1,969,053 7,032,300 7,047,300 1,954,053 1,969,053 7,032,300 7,066,300 1,935,053 404 Solid Waste Utility Fund 4,761,186 11,619,100 11,473,700 4,906,586 4,761,186 11,619,100 11,669,700 4,710,586 406 Stormwater Utility Fund 1,330,444 2,155,900 2,149,500 1,336,844 1,330,444 2,155,900 2,158,300 1,328,044 409 Medic 1 Utility Fund 389,526 2,844,200 2,851,400 382,326 389,526 2,844,200 2,919,200 314,526 413 Harbor Clean-up Fund (458,510)2,230,000 2,609,400 (837,910)(458,510)2,230,000 2,609,400 (837,910) 421 Conservation Fund 1,044,033 537,400 684,800 896,633 1,044,033 537,400 687,100 894,333 TOTAL Enterprise / Utility Funds 35,798,587 60,427,000 64,757,900 31,467,687 35,798,587 60,427,000 65,341,000 30,884,587 ENTERPRISE / INTERNAL SERVICE FUNDS 501 Equipment Services 4,289,392 1,702,400 2,061,000 3,930,792 4,289,392 1,702,400 1,909,600 4,082,192 502 Information Technology 1,309,609 1,854,200 2,004,600 1,159,209 1,309,609 1,854,200 2,000,000 1,163,809 503 Self-Insurance 1,165,601 5,532,700 5,532,700 1,165,601 1,165,601 5,532,700 5,761,700 936,601 TOTAL Internal Service Funds 6,764,602 9,089,300 9,598,300 6,255,602 6,764,602 9,089,300 9,671,300 6,182,602 FIDUCIARY FUNDS 602 Firemen's Pension Fund 272,343 15,000 139,300 148,043 272,343 15,000 139,300 148,043 TOTAL Fiduciary Funds 272,343 15,000 139,300 148,043 272,343 15,000 139,300 148,043 PERMANENT FUNDS 601 Cemetery Endowment Fund 400,404 5,200 0 405,604 400,404 5,200 0 405,604 TOTAL Permanent Funds 400,404 5,200 0 405,604 400,404 5,200 0 405,604 CAPITAL FUNDS 310 Governmental Capital Improvement Fund 1,220,128 575,100 876,000 919,228 1,220,128 781,600 966,000 1,035,728 312 Transportation Capital 1,190,818 3,842,400 3,535,200 1,498,018 1,190,818 3,842,400 2,564,400 2,468,818 316 Governmental Park Improvement Fund 268,618 9,300 0 277,918 268,618 9,300 0 277,918 451 Electric Capital Fund 5,587,920 4,650,000 1,165,800 9,072,120 5,587,920 4,650,000 665,800 9,572,120 452 Water Capital Fund 3,406,721 562,000 462,500 3,506,221 3,406,721 562,000 72,500 3,896,221 453 Wastewater Capital Fund 3,032,490 783,500 1,378,100 2,437,890 3,032,490 783,500 1,253,100 2,562,890 454 Solid Waste Capital Fund 2,904,791 1,224,300 1,587,500 2,541,591 2,904,791 1,224,300 1,432,500 2,696,591 456 Stormwater Capital Fund 1,804,776 900,000 87,600 2,617,176 1,804,776 900,000 48,600 2,656,176 463 Combined Sewer Overflow Capital Fund 2,156,356 2,331,900 2,298,100 2,190,156 2,156,356 2,331,900 2,305,300 2,182,956 TOTAL Capital Funds 21,572,618 14,878,500 11,390,800 25,060,318 21,572,618 15,085,000 9,308,200 27,349,418 SUB-TOTAL ALL FUNDS 76,190,375 111,974,300 113,682,500 74,482,175 76,190,375 112,182,800 112,322,100 76,051,075 Reserves - Designated 5,467,200 6,879,700 Reserves Used 7,175,400 7,019,000 TOTAL CITYWIDE ALL FUNDS 76,190,375 119,149,700 119,149,700 74,482,175 76,190,375 119,201,800 119,201,800 76,051,075 2019 Budget - Amendment #32019 Budget - Amendment #2Funds G - 8November 19, 2019 Date: November 19, 2019 To: City Council From: Allyson Brekke, Director of Community and Economic Development Subject: Rezone Application No. 19-59, 123 East 9th Street, Port Angeles WA, 98362 and Lots 14 & 15, Block 268, Townsite of Port Angeles Background / Analysis: In accordance with the Port Angeles Municipal Code, a site-specific rezone is considered a quasi-judicial matter. Section 18.02 of the Port Angeles Municipal Code specifies that no more than one public hearing shall be conducted on such applications. As a result of this requirement, Council is conducting a quasi- judicial proceeding on the closed record created through a public hearing conducted by the Port Angeles Hearing Examiner on October 10, 2019. The staff report prepared for the Hearing Examiner’s public hearing, and the Hearing Examiner’s recommendation, are attached to this memorandum for your information. The quasi-judicial process is intended to result in a fair and impartial decision-making body. As such, ex-parte communications outside of a public hearing are not permitted. A complete application was submitted by the majority property owner, Real Trust IRA Alternatives, LLC to rezone three approximately 7,000 square foot lots from Lower Residential Density (R7) to Community Shopping District (CSD). As discussed in the attached Hearing Examiner staff report, all site-specific land use development decisions must be supported by the Comprehensive Plan and Land Use Map. The Comprehensive Plan Land Use Map is made of broadly defined land use types. These uses include Low, Medium, and High Density Residential; Commercial; Industrial; and Open Space. The use designations are purposefully general in definition, coarsely grained in location, and are separated by an imprecise margin. The imprecise margin represents where there is no land use designation for underlying property and acts as an allowance of flexibility for future zoning designation and adjacent future uses. Approximately 20 feet of the northern portion of the property involved in the rezone is within commercial land use designation and the remainder is within an imprecise margin with low density residential at its southern edge. Current adjacent zoning is CSD, Community Shopping District to the north and west and R7, Lower Density. Summary: The application is requesting a rezone of three approximately 7,000 square foot lots from Lower Density Residential (R7) to Community Shopping District (CSD). Funding: A standard application fee for the rezone application was collected and received by the Department of Community and Economic Development. Recommendation: 1. Conduct a 1st Reading of the attached ordinance; 2. Waive the 2nd Reading; and 3. Adopt the ordinance, citing the Hearing Examiner findings and conclusions listed in Attachment A. G - 9November 19, 2019 Based on the staff report and exhibits and testimony at the October 10, 2019 public hearing, the Hearing Examiner recommends that the request to rezone three approximately 7,000 square foot lots from Residential Single Family (RS-7) to Community Shopping District (CSD), at 123 East 9th Street, be APPROVED. Funding Overview: A standard application fee for the rezone application was collected and received by the Department of Community and Economic Development. Attachments: A. Ordinance and Hearing Examiner Findings and Conclusions B. Property Map G - 10November 19, 2019 - 1 - ORDINANCE NO. ______ AN ORDINANCE of the City of Port Angeles, Washington, rezoning three 7,000 square foot parcels from RS-7, Residential Single Family (RS-7) to Community Shopping District (CSD). WHEREAS, the City received an application to rezone three approximately 7,000 square foot parcels from Residential Single Family (RS-7) to Community Shopping District (CSD); and WHEREAS, a public hearing on that application was conducted by the Hearing Examiner on October 10, 2019; and WHEREAS, after the public hearing, the Hearing Examiner entered Findings, Conclusions, and Recommendation; and WHEREAS, the Hearing Examiner has recommended to the City Council approval of the rezone application; and WHEREAS, the requirements of the State Environmental Policy Act (Chapter 43.21C RCW) have been met; and WHEREAS, the City Council has thoroughly reviewed and considered the rezone application, the record of the public hearing, and the Hearing Examiner’s Findings, Conclusions, and Recommendation; and WHEREAS, the City Council finds that there have been changes in circumstances since the current zoning of the property was adopted, that the proposed rezone is consistent with the Comprehensive Plan, and that the proposed rezone is in the best interest of the City and its citizens; and WHEREAS, the City Council approves and adopts the Findings, Conclusions, and Recommendation of the Hearing Examiner, G - 11November 19, 2019 - 2 - NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN as follows: Section 1. The Findings, Conclusions and Recommendation marked Exhibit A and a map of the property marked Exhibit B are attached and hereby approved, adopted, and incorporated herein. Section 2. The application to rezone three 7,000 square foot parcels from RS-7 to CSD is hereby granted. Section. 3. The Official Zoning Map, Ordinance 2801 as amended, is hereby amended to change the zoning of that property described in Exhibit A from RS-7, Residential Single Family to CSD, Community Shopping District. Section 4. The City Clerk is hereby directed to attach a copy of this Ordinance to the Official Zoning Map and to file certified copies with the Clallam County Auditor and Clallam County Assessor. Section 5 - Effective Date. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the _______ day of November, 2019. _______________________________ Sissi Bruch, M A Y O R ATTEST: _______________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _______________________________ G - 12November 19, 2019 - 3 - William E. Bloor, City Attorney PUBLISHED: , 2019 By Summary G - 13November 19, 2019 Findings, Conclusions, and Recommendation City of Port Angeles Hearing Examiner Real Trust IRA Alternatives, LLC, Rezone, No. PZ 19-59 Page 1 of 9 BEFORE THE HEARING EXAMINER FOR THE CITY OF PORT ANGELES In the Matter of the Application of ) No. PZ 19-59 ) Seth Rodman, on behalf of ) Real Trust IRA Alternatives, LLC ) ) ) FINDINGS, CONCLUSIONS, For a Rezone ) AND RECOMMENDATION SUMMARY OF RECOMMENDATION The Hearing Examiner recommends that the request to rezone three approximately 7,000 square foot parcels from “Residential Single Family” to “Community Shopping District,” at 123 East 9th Street, be approved. SUMMARY OF RECORD Hearing: The Hearing Examiner held an open record hearing on the request on October 10, 2019. Testimony: The following individuals testified under oath at the open record hearing: Ben Braudrick, Associate Planner Allyson Brekke, Community and Economic Development Director Eric Walrath, City Engineering Supervisor John Ralston, Applicant Christina Williams Exhibits: The following exhibits were admitted into the record: 1. Revised Staff Report, dated October 10, 2019 2. Application Materials: a. Rezone Application, dated July 23, 2019 b. Project Narrative, dated June 10, 2019 c. Site Plan (Sheet 2 of 2), dated July 22, 2019 d. Vicinity Map (Sheet 1 of 2), dated July 22, 2019 3. Location and Current Zoning Map 4. Location and Comprehensive Plan Land Use Map 5. Notice – Development Application & Public Hearing, with Classified Proof, Peninsula Daily News, for publication July 31, 2019; Affidavit of Noticing, dated July 30, 2019; Notice of Rescheduled Public Hearing 6. Letter from Christina Williams to Port Angeles Planning Office, dated August 14, 2019 Exhibit A G - 14November 19, 2019 Findings, Conclusions, and Recommendation City of Port Angeles Hearing Examiner Real Trust IRA Alternatives, LLC, Rezone, No. PZ 19-59 Page 2 of 9 The Hearing Examiner enters the following findings and conclusions based upon the testimony and exhibits admitted at the open record hearing: FINDINGS Application and Notice 1. Seth Rodman, Zenovic & Associates, Inc., on behalf of Real Trust IRA Alternatives, LLC (Applicant), requests that a zoning map amendment, to rezone three approximately 7,000 square foot parcels from “Residential Single Family” (RS-7) to “Community Shopping District ” (CSD), be approved. The Applicant has indicated that the rezoned properties would be developed with multi-family apartment buildings in the future. Two of the parcels are currently undeveloped and have, historically, been used for overflow parking by adjacent businesses to the north. The easternmost parcel is currently occupied by a single-family residence that would be removed prior to future development of the property. The properties are located at 123 East 9th Street, between South Laurel and South Lincoln Streets.1 Exhibit 1, Staff Report, page 1; Exhibit 2. 2. The City of Port Angeles (City) determined that the application was complete on July 25, 2019. The next day, the City mailed notice of the application and associated open record hearing to property owners within 300 feet of the property and reviewing government departments and agencies. On July 31, 2019, the City posted notice of the application and hearing on-site and at City Hall and published notice in the Peninsula Daily News. The notice materials initially indicated that the open record hearing would be held on September 18, 2019. Ultimately, however, the date of the open record hearing was moved to October 10, 2019. Accordingly, on September 12, 2019, the City posted notice of the rescheduled hearing date on the City’s website and on the City’s notice board. Exhibit 1, Staff Report, page 3; Exhibit 5. 3. The City received one public comment in response to its notice materials. Area resident Christina Williams wrote to the City with concerns about the adequacy of existing infrastructure (especially the condition of the roads and alleys) in the immediate project vicinity and the impacts of redevelopment on existing residential homes in the area. Specifically, Ms. Williams expressed concern over potential use of the subject properties for “overflow” parking for the nearby headquarters of Peninsula Behavioral Health (PBH), noting that this has occurred in the past and been a contentious issue in the neighborhood. In her letter, Ms. Williams stressed that no public process occurred before the site was allowed to be used for overflow parking and that, further, no permits were ever issued related to use of the site for that purpose. Exhibit 6. 1 The properties are identified by Tax Assessor Parcel Nos. 06-30-00-02-6865, 06-30-00-02-6870, 06-30- 00-02-6875. Exhibit 1, Staff Report, pages 1 and 2. A legal description of the properties is included with the application materials. Exhibit 2.a. Exhibit A G - 15November 19, 2019 Findings, Conclusions, and Recommendation City of Port Angeles Hearing Examiner Real Trust IRA Alternatives, LLC, Rezone, No. PZ 19-59 Page 3 of 9 State Environmental Policy Act 4. The City determined that the proposal is categorically exempt from review under the State Environmental Policy Act (SEPA), Chapter 43.21C Revised Code of Washington (RCW). Specifically, Associate Planner Ben Braudrick testified that Washington Administrative Code (WAC) 197-11-800(6)(a) exempts land use decisions for projects that would be exempt under SEPA that involve a rezone, so long as the project is within an urban growth area (UGA), the proposed rezone does not require an amendment to the City Comprehensive Plan, and the City Comprehensive Plan was previously subject to environmental review and analysis prior to adoption. Mr. Braudrick testified that the proposal would meet these criteria. Exhibit 1, Staff Report, page 9; Testimony of Mr. Braudrick. Comprehensive Plan and Zoning 5. The Growth Management Act (GMA), Chapter 36.70A RCW, requires cities and counties to engage in a planning process. RCW 36.70A.040. Thirteen exclusive goals guide that process: the goals concern urban growth, sprawl reduction, transportation, ho using, economic development, property rights, permitting, natural resource industries, open space and recreation, the environment, citizen participation and coordination, public facilities and services, and historic preservation. RCW 36.70A.020. Any jurisdiction subject to the GMA’s planning requirement must balance these sometimes competing goals (see Feil v. E. Wash. Growth Mgmt. Hrgs. Bd., 172 Wn.2d 367 (2011)) and produce a Comprehensive Plan that guides future growth and development. RCW 36.70A.040 through .120. The jurisdiction must then enact development regulations implementing the Comprehensive Plan and otherwise act in conformity with the Comprehensive Plan. RCW 36.70A.120. 6. The City Comprehensive Plan provides for general uses to be located in generalized areas of the city. The Comprehensive Plan Land Use Map shows six general land use categories: Low, Medium, and High-Density Residential, as well as Commercial, Industrial, and Open Space. These general land use areas are not specifically bounded by streets, parcel lines, or other political boundaries. Rather, they are separated by what is referred to as “imprecise margins.” These, together with the land use categories, provide a framework and direction for desired development patterns and, at the same time, allow for flexibility in applying zoning designations. City Comprehensive Plan, page 1.6. 7. All three lots associated with the proposed rezone are each approximately 50 feet by 140 feet (7,000 square feet). The northern 15 feet of the lots are designated “Commercial” under the Comprehensive Plan. The remaining approximately 125 feet are within the “imprecise margin” between the “Commercial” and “Low Density Residential” designations. According to the City, the purpose of this “imprecise margin” is to provide flexibility in the types of land use available for a particular property. Exhibit 1, Staff Report, page 5; Exhibit 4. Exhibit A G - 16November 19, 2019 Findings, Conclusions, and Recommendation City of Port Angeles Hearing Examiner Real Trust IRA Alternatives, LLC, Rezone, No. PZ 19-59 Page 4 of 9 8. City staff identified several goals and policies 2 from the Comprehensive Plan relevant to the proposal, including: Managing growth in a responsible manner that is beneficial to the community as a whole, is sensitive to the rights and needs of individuals, and is consistent with the Growth Management Act (Chapter 36.70A RCW). Encouraging development in urban areas and reducing sprawl and the inappropriate conversion of undeveloped land into sprawling, low-density development. Encouraging the availability of affordable housing to all economic segments of the population and promoting a variety of residential densities and housing types and sizes, and encouraging the preservation and expansion of existing housing stock. Guiding land development in a manner that balances providing certainty about future land use with allowing the flexibility necessary to adapt to future challenges and opportunities. Using the Comprehensive Plan Land Use Map as a conceptual guide when making all zoning and other land use decision, including all land use decisions and approval that must be made by the City Council. Ensuring residential land use and development is compatible with the environment, with existing uses and residents, and with desired urban design. Creating and maintaining a fulfilling and enjoyable community of viable districts and neighborhoods with a variety of residential types attractive to people of all ages, characteristics, and interests. Improving circulation patterns across and within the community and achieving the desired urban design of the city. Ensuring off-street parking is sufficient and accessible within business and residential areas so traffic flow is not impaired. Providing utility service in an efficient and cost-effective manner. Improving the variety, quality, availability, and attainability of housing opportunities in the city. Providing and maintaining safe and financially feasible urban services and capital facilities at or above stated levels of service to all city residents and the general public. Exhibit 1, Staff Report, pages 4 through 7. 2 City staff identified the following specific Comprehensive Plan sections as relevant to the proposal: Growth Management Goal G-2A and Policy P-2A.01; Land Use Element Goals G-3A, G-3B, and G-3C and Policies P-3A.01, P-3B.01, P-3B.02, and P-3C.03; Transportation Element Goal G-4B and Policy P- 4B.09; Utilities and Public Services Element Goal G-5D and Policies P-5D.02 and P-5D.07; Housing Element Goal G-6A and Policies P-6A.04 and P-6A.13; Capital Facilities Element Goals G-8A and G-8B, and Policies P-8A.02, P-8A.04, P-8A.17, P-8B.03, P-8B.04, P-8B.05, and P-8B.06. Exhibit 1, Staff Report, pages 4 through 7. Exhibit A G - 17November 19, 2019 Findings, Conclusions, and Recommendation City of Port Angeles Hearing Examiner Real Trust IRA Alternatives, LLC, Rezone, No. PZ 19-59 Page 5 of 9 9. The propert ies are currently zoned “Residential Single Family” (RS-7). The RS-7 zone is a low-density residential zone intended to create and preserve urban single -family residential neighborhoods consisting of predominantly single-family homes on standard townsite-size lots. Port Angeles Municipal Code (PAMC) 17.01.020.A. Uses that are compatible with and functionally related to a single-family residential environment may also be located in this zone. PAMC 17.01.020.A. The zone provides the basic urban land use pattern for the city's single-family residential neighborhoods, following a standard rectangular street grid system of 60-foot rights-of-way for local access streets and 300- foot by 450- or 500-foot blocks, with 50-foot by 140-foot lots, usually located in areas that are largely developed and closer to the center of the city. PAMC 17.01.020.A. Exhibit 3. Site-Specific Rezone 10. The Applicant requests the property be rezoned to a “Community Shopping District ” (CSD) zone, which permits the construction of apartments and apartment buildings. PAMC 17.22.040. The municipal code describes the purpose of the CSD zone as follows: This is a commercial zone oriented primarily to those businesses serving the daily needs of the surrounding residential zones but is slightly less restrictive than the [Commercial Neighborhood] Zone and as such provides a transition area from the most restrictive commercial zones to those of lesser restrictions. Businesses in this zone may occur on sites of varying sizes and shall be located at the intersections of arterial streets of sufficient size to satisfy traffic demand and at the boundaries of neighborhoods so that more than one neighborhood may be served. Commercial uses that are largely devoid of any impacts detrimental to the environment are allowed. Service stations with petroleum products are permitted uses. This zone provides the basic urban land use pattern for large lot, commercial uses serving much of the City with direct access on an arterial street and design standards for greater automobile and truck traffic. PAMC 17.22.010. 11. The Applicant submitted a project narrative with its application materials. The project narrative argues that the site-specific rezone should be approved because: The property is bordered on the north and east by businesses and parking lots located in the CSD zone and on the south and west by single-family residences in the RS-7 zone. The current zoning (RS-7) would not generally allow for multi- family homes or development of apartments. The Comprehensive Plan encourages neighborhood diversity and affordability of housing. The current zoning designation severely limits the opportunity to create transitional zones with diverse medium- or high-density housing between different land uses. Exhibit A G - 18November 19, 2019 Findings, Conclusions, and Recommendation City of Port Angeles Hearing Examiner Real Trust IRA Alternatives, LLC, Rezone, No. PZ 19-59 Page 6 of 9 The subject parcels are located within the margin between the Commercial and Low Density Residential designations under the Comprehensive Plan. It has been common practice when rezoning marginal areas to simply adopt one or the other adjacent zoning types. Rezoning the property to the CSD zone is appropriate because it would allow for development of the parcels for higher density multi- family dwellings for low to moderate income levels or commercial uses in close proximity to arterial streets and public services, consistent with the goals of the Comprehensive Plan. Changes in circumstances since the original zoning for the property include: further development and expansion of businesses within the 8th and Lincoln Street neighborhood; construction of a parking lot on the corner of 9th and Lincoln Street for local business use; expansion of Clallam Transit services in the area; and the need for additional housing, including multi-family housing as identified in the City’s 2019 Housing Action Plan. The proposed zoning change would align with the policies of the current (2017) and draft (2019) Comprehensive Plan. The property is located in the margin between areas designated for commercial and residential development, and the proposed zoning would not conflict with any adjacent zoning. Exhibit 2.b. 12. City staff reviewed the proposal for consistency with the Comprehensive Plan, zoning ordinances, and the specific criteria for approval of a rezone under PAMC 17.03.020 and determined: The proposal would be consistent with the goals, policies, and intent of the Comprehensive Plan. The rezone would provide for the potential of increased urban growth and density on property that is adequately served by public utilities. The purpose of the imprecise margin between land use designations is to provide for greater flexibility in the types of land uses available for a particular property. Due to the relatively small size of the lots, the rezone would not be incompatible with existing uses on the block or in the surrounding neighborhood. The CSD zone does not dictate a maximum residential density, although the municipal code defines an apartment building as a structure housing a minimum of five residential units. Apartment units are also allowed when located on the second or subsequent floor of a building or located on the ground floor within a detached accessory structure that is on a lot with principal nonresidential uses in operation. The rezone would provide more opportunities to create a variety of residential and mixed-use development in the area. Ensuring that adequate off-street parking is provided would occur when specific development is proposed. Adequate access to public utilities exists on the property, including access to water, wastewater, and electrical utilities. If the properties are proposed for development of apartments, unit density and design would be assessed during the building permit review process and would be Exhibit A G - 19November 19, 2019 Findings, Conclusions, and Recommendation City of Port Angeles Hearing Examiner Real Trust IRA Alternatives, LLC, Rezone, No. PZ 19-59 Page 7 of 9 limited by requirements related to site dimensions, parking, and stormwater requirements. The proposed rezone would be consistent and compatible with the Comprehensive Land Use Map, and not contrary to the public use and interest. Exhibit 1, Staff Report, pages 2 through 9. Testimony 13. City Associate Planner Ben Braudrick testified generally about the application and how it would meet the site-specific rezone requirements of the Port Angeles Municipal Code. As noted above, he explained that environmental impacts of changing the land use designation for the property were already analyzed during the Comprehensive Plan amendment process and that any future development would be subject to further environmental review on a project-by-project basis. Mr. Braudrick stated that conditions within the city have changed since the property was first designated for low-density residential development and that rezoning the property would contribute toward achieving higher residential density or mixed-use development in the area, consistent with the goals of the Comprehensive Plan. Testimony of Ms. Braudrick. 14. John Ralston testified as the Applicant that he concurs with the City’s assessment of the proposal. Testimony of Mr. Ralston. 15. Area resident Christina Williams testified at the hearing and reiterated the concerns raised in the written comments she previously submitted to the City. She noted that, although she is not opposed to development, she believes infrastructure in the immediate vicinity is in poor condition, especially East 9th Street and the alley behind the property to the north, between existing residential structures fronting East 9th Street and Peninsula Behavioral Health’s buildings fronting East 8th Street. Ms. Williams also expressed concern over potential use of the site as a commercial parking lot and the traffic impacts that would occur from additional development. Testimony of Ms. Williams. 16. In response to Ms. Williams’s testimony, Mr. Braudrick noted that off-street parking structures and lots are not permitted outright in the CSD zone and that any future proposal to use the site for commercial parking would require a conditional use permit . Testimony of Mr. Braudrick. 17. Community and Economic Development Director Allyson Brekke also responded to Ms. Williams’s testimony and explained that the City would further analyze the adequac y of existing infrastructure when a specific project is proposed. She explained that the SEPA process can be used to address concerns over traffic or the adequacy of infrastructure and that, in addition, the municipal code provides the City with authority to require necessary infrastructure improvements prior to development, where appropriate. Testimony of Ms. Brekke. Exhibit A G - 20November 19, 2019 Findings, Conclusions, and Recommendation City of Port Angeles Hearing Examiner Real Trust IRA Alternatives, LLC, Rezone, No. PZ 19-59 Page 8 of 9 18. City Engineering Supervisor Eric Walrath explained that, if Ms. Williams and her neighbors are concerned about the adequacy of infrastructure in the neighborhood— regardless of future development —it is possible to petition the City for creation of a Local Improvement District (LID). Mr. Walrath noted that no new LIDs have been created in the city in the last 18 or so years, but nothing in the municipal code would prevent interested residents from initiating the process.3 Testimony of Mr. Walrath. 19. Mr. Ralston also responded to Ms. Williams and stated that he intends to move forward with development of the property for multi-family housing and does not intend to use the site for commercial or overflow parking. Testimony of Mr. Ralston. Staff Recommendation 20. Mr. Braudrick testified that City staff recommends the Hearing Examiner forward a recommendation of approval to the City Council of the proposed rezone. Exhibit 1, Staff Report, page 1; Testimony of Mr. Braudrick. CONCLUSIONS Jurisdiction The Hearing Examiner has jurisdiction to conduct a hearing and make findings, conclusions, and recommendations to the City Council on petitions for rezones. PAMC 2.18.060.C.1. Criteria for Review Where the zoning land use designation is at a lesser intensity than the Comprehensive Plan designation, a rezone may be granted if circumstances have been shown to be changed and the public use and interest is served. Where the zoning land use designation is at a greater intensity than the Comprehensive Plan designation, a rezone consistent with the comprehensive plan must be obtained before new development will be permitted. PAMC 17.03.020. The criteria for review adopted by the City Council implements the requirement of Chapter 36.70B RCW to enact the Growth Management Act. In particular, RCW 36.70B.040 mandates that local jurisdictions review proposed developments to ensure consistency with City development regulations; considering the type of land use, the level of development, infrastructure, and the characteristics of development. RCW 36.70B.040. Conclusions Based on Findings The proposed rezone satisfies the criteria for approval found in Chapter 17.03 PAMC and should be approved. The proposed rezone would not require amendment of the City Comprehensive Plan and would be consistent with the 201 7 Comprehensive Plan’s designation of the property as generally being within the imprecise margin between Commercial and Low- Density Residential. Conditions placed on any future land development permits would ensure that the proposal would comply with the development regulations required by the Growth 3 Chapter 35.43 RCW provides additional information on the petition process to create new LIDs. Exhibit A G - 21November 19, 2019 Findings, Conclusions, and Recommendation City of Port Angeles Hearing Examiner Real Trust IRA Alternatives, LLC, Rezone, No. PZ 19-59 Page 9 of 9 Management Act and the City municipal code. The proposed rezone would advance the public health, safety, and welfare by allowing for a broader range of development options and potentially providing needed housing opportunities . Changed circumstances, specifically a recognized need for increased urban density and additional, diverse housing options under the Comprehensive Plan, warrant the rezone. The property is suitable for multi-family residential development that complies with the standards of the CSD zone. The City determined that the proposal would be exempt from review under SEPA. In addition, however, specific development impacts would be reviewed at the time of building permit application. Adequate public facilities and services are available to the property. Reasonable notice of the application and associated open record hearing was provided in a manner that was “reasonably calculated” to inform interested parties of the proposal “and of the opportunity to object.” State v. Dolson, 138 Wn.2d 773, 777 (1999). One area resident commented on the proposal and raised concerns about potential use of the property for commercial parking and about the adequacy of infrastructure in the area. The Applicant explained that it does not intend to use the property for commercial parking. City staff explained that the adequacy of infrastructure (especially the roads in the immediate vicinity) would be further analyzed when project -specific applications are received. Findings 1 – 20. RECOMMENDATION Based on the preceding findings and conclusions, the Hearing Examiner recommends that the request to rezone three 7,000 square foot parcels from Residential Single Family (RS-7) to Community Shopping District (CSD), at 123 East 9th Street, be APPROVED. RECOMMENDED this 24th day of October 2019. _____________________________ ANDREW M. REEVES Hearing Examiner Sound Law Center Exhibit A G - 22November 19, 2019 108 118 118 134 901 118 112 111 807 817 107 112 710 116 119 206 113 106 809105 120906 209 207 111 822 110 136 116 125 121 217 122 819 221 101 909 111 212 215 118 205 205 205 225 113 130 916 123 121 117 114 719 902 819 126 105 105 819 112 205 109 128 101 817 709 709 134 218 709 229 205 106 CSD RS7 1 9 8 7 9 8 7 6 5 4 3 2 1 1 2 3 4 5 6 7 8 9 1 6 2 9 23 8 11 11 11 5 14 17 16 18 15 10 19 20 12 13 14 10 12 13 14 18 17 16 15 14 13 12 10 15 13 15 3 1 4 18 12 11 16 10 7 16 11 4 17 5 17 10 18 67 9 12 5 4 2 176 16 5 8 6 8th S t Lincoln St9th S tLaurel St10th S t Vertical Datum = NAVD 88Horizontal Datum = NAD 83/91Plot date: PZ 19-59Location and Current Zoning ´ 120 Feet Legend Proposed Lots Buildings Lots Parcel COPA Zoning Zoning 17.23 CA 17.24 CBD 17.21 CN 17.20 CO 17.22 CSD 17.42 FL 17.34 IH 17.32 IL 17.30 IP 17.40 PBP PRD 17.15 RHD 17.14 RMD 17.10 RS7 17.11 RS9 RS11 17.13 RTPExhibit BG - 23November 19, 2019 u` & ,t �F p,. x.' k �xn + � 1 a ! 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F .4 V ire' L � M � � �rte•- �� ��� . � U V� Date: November 19, 2019 To: City Council From: Nathan West, City Manager William Bloor, City Attorney Thomas Hunter, Director of Public Works & Utilities Subject: Dry Creek Water Service Area Agreement Background / Analysis: The City and the Dry Creek Water Association previously entered into three agreements: • Interagency Water Facilities Agreement, dated May 3, 2005; • Special Service Agreement, dated December 1, 2009; and • Special Service Agreement #2, dated March 20, 2012. After experience working with the agreements, both parties found some elements to be inefficient, inconvenient, disadvantageous, or troublesome. Both parties agreed it is in their mutual best interests to negotiate a new agreement based on their intent to provide long-term utility infrastructure stability and planning horizons. This will eliminate the financial burden and operational disruption in utility service area changes that could result from annexation. Negotiations were initiated about 5 years ago, with periods when efforts stalled for a variety of reasons. Concluding years of sporadic negotiations, the Dry Creek Water Association, Inc. and the City of Port Angeles now have reached a tentative agreement that will nullify and supersede the three pre-existing agreements. Benefits include: • Service provider integration • Customer clarity • Billing simplification • Long-range planning ability • Single service agreement Due to the timing of the receipt and the importance of entering into the agreement, this item was added to the City Council Agenda at the eleventh hour. Additional information will be provided at the November 19, 2019 City Council meeting. Funding Overview: N/A Summary: After an estimated 5 years of periodic negotiations, the City has negotiated a new Water Service Area Agreement with the Dry Creek Water Association, Inc. The new Agreement enhances the customer experience, provides long-term infrastructure and planning stability for both entities and offers an economy of scale by avoiding duplication of facilities. Funding: N/A Recommendation: Authorize the Mayor to sign and execute the Water Service Area Agreement with Dry Creek Water Association and to make minor modifications to the Agreement as deemed necessary. November 19, 2019 I - 1 1 WATER SERVICE AREA AGREEMENT This Water Service Area Agreement (hereinafter called the “Agreement”) is made and entered into by and between the City of Port Angeles, Washington (hereinafter called the “City”), and Dry Creek Water Association (hereinafter called the “Association”). The City and the Association are sometimes referred to individually in this Agreement as “Party” and collectively as “Parties.” WITNESSETH: WHEREAS, the City and the Association provide retail water utility services in their respective utility service areas; and WHEREAS, the City and the Association previously entered into three agreements (collectively the “Existing Agreements”): an Interagency Water Facilities Agreement, dated May 3, 2005, (hereafter referred to as the “2005 Agreement”), a Special Service Agreement, dated December 1, 2009, (hereafter referred to as the “2009 Agreement”), and a Special Service Agreement #2, dated March 20, 2012, (hereafter referred to as the “2012 Agreement”) regarding the same subject matters as this Agreement; and WHEREAS, the Parties desire to avoid duplication of their facilities, and; and WHEREAS, the Parties realize certain mutual benefits from cooperative efforts in the operation and maintenance of their respective water systems and WHEREAS, in entering into this Agreement, it is the Parties’ express intent to provide long-term utility infrastructure stability and planning horizons that will eliminate the financial burden and operational disruption in utility service area changes that could potentially result from annexation; and WHEREAS, the Parties recognize that the City may annex a portion of the Association’s water utility service area in the Port Angeles Western urban growth area; and the parties intend that the event of annexation will not require a change to the boundaries of the then existing Water Service Areas. NOW THEREFORE, for valuable consideration the sufficiency of which is hereby acknowledged by the Parties, the City and the Association agree as follows: 1. DEFINITIONS Capitalized terms used in this Agreement, unless otherwise defined herein, shall have the meaning set forth in this Section 1. November 19, 2019 I - 2 2 (a) “Agreement” means this Water Service Area Agreement between the City and the Association, together with all exhibits hereto, as the same may be amended or modified by the Parties from time to time. (b) “Association Water Service Area” means that area currently served by the Association within and without the corporate limits of the City. The “Association Water Service Area” is shown on “Exhibit A” which is attached hereto. (c) “Effective Date” means the date of the signature of the second Party to sign this Agreement. (d) “City Limits” means the location of the corporate limits of the City of Port Angeles at the effective date of this Agreement. (e) “City Water Service Area” means that area currently served by the City within and without the corporate limits of the City. The “City Water Service Area” is shown on “Exhibit A” which is attached hereto. (f) “Council” means the duly elected Port Angeles City Council 2. THE EXISTING AGREEMENTS ARE TERMINATED The Existing Agreements are hereby rescinded and terminated. They shall have no further force or effect for any purpose whatsoever. The Existing Agreements are superseded and replaced in their entirety by this Agreement. 3. WATER SERVICE AREAS Each Party shall have the exclusive right to provide water service within that Party’s W ater Service Area, except as otherwise provided in this Agreement. Each Party agrees shall provide water service within its respective Water Service Area to new customers and shall provide water to existing customers. Future transfer of customers from the Water Service Area of one Party to the other may occur only if both Parties agree it is economically and operationally advantageous for both Parties to adjust their service area boundaries. 4. OPTIONAL WATER SERVICE Nothing in this agreement abrogates or alters the City’s rights and/or duties as set out in state law, County Comprehensive plan(s) or any other relevant Clallam County planning policy, or adopted document which addresses or requires the City’s provision of Urban Services, including the provision or supply of water. In the event that DCWA refuses to serve, or is unable to serve, any new customer or the increased demand of any existing customer within the City’s limits or within November 19, 2019 I - 3 3 the City’s Urban Growth Boundary, then the City may provide urban services, specifically including supplying water, to said refused or denied customer(s) upon DCWA’s refusal or inability to serve. 5. BILLING Commencing on December 1, 2019 the City shall be responsible for billing for and collection of fees for customers within the City Water Service Area. The Association shall be responsible for billings for and collections of fees for customers within the Association Water Service Area. 6. ANNEXATION The W ater Service Areas defined above and depicted on Exhibit A shall remain unchanged even if, during the term of this Agreement, the City annexes any area within the Association Water Service Area. Should the City annex a portion, portions, or all of the present and future Association W ater Service Area, Association water customers within the area of the annexation shall remain Association water customers and any Association water system facilities lying within the area of annexation shall remain Association property. 7. HOLD HARMLESS The City shall indemnify, defend, and hold harmless the Association and its officials, employees, and agents, from and against any and all claims for damages or any other relief due to property damage, personal injury, or any other form of loss arising from accidents or injuries resulting from the City’s performance hereunder. The Association shall indemnify, defend, and hold harmless the City and its officials, employees, and agents, from and against any and all claims for damages or any other relief due to property damage, personal injury, or any other form of loss arising from accidents or injuries resulting from the Association’s performance hereunder. 8. TERM OF AGREEMENT This Agreement shall be effective as of 12:00 A.M. on the Effective Date of this Agreement. The term of this Agreement shall be ten (10) years. Commencing on November 19, 2019 and terminating on November 19, 2029. Notice of Intent to Terminate and Automatic Renewal: This contract shall automatically renew as detailed below if neither party to this contract notifies the other in writing that they intend to terminate this contract effective November 19, November 19, 2019 I - 4 4 2029. This written intent to terminate must be served as defined in Section 10 below, and service shall be effective no later than 30 days prior to the termination date of this contract November 19, 2029. If neither party serves such written notice of intent to terminate on the other party, then this agreement shall automatically renew for a period of an additional 10 years, commencing on November 19, 2029 and terminating on November 19, 2039. All liabilities and obligations accrued hereunder shall survive termination and shall continue in effect until satisfied. 9. CHANGES TO AGREEMENT Changes in the terms and conditions of this Agreement may be made only as provided in this section. Either Party desiring a change shall give the other Party written notice no less than ninety (90) days prior to the effective date of the proposed change. The notice shall contain the desired changes and a full explanation of the reasons for the changes. If, at the end of the notice period, the Parties cannot mutually agree to the proposed changes, the Agreement shall remain unchanged. 10. NOTICES Any notice or request made to or by either Party to this Agreement shall be made in writing to the representative of the other Party at the following addresses by personal service or by certified mail, postage prepaid. Personal service of a notice is received on the date it is served. Certified mail is received on the date of delivery by the Postal Service. Dry Creek Water Association, Inc. Manager 3671 West Edgewood Drive Port Angeles, WA 98363 City of Port Angeles Director of Public Works and Utilities 321 East Fifth Street Port Angeles, WA 98362 11. ASSIGNMENT OR DELEGATION No assignment, sale, or transfer of this Agreement shall be made in whole or in part by any Party without the prior written consent of the other Party, which shall not be unreasonably withheld, except such consent shall not be required when assignment or transfer is mandated by state law. Any successor or assignee shall be entitled to all benefits and shall be bound by November 19, 2019 I - 5 5 all the obligations of this Agreement. No assignment, sale, or transfer of this Agreement shall relieve the Parties hereto of any obligations incurred hereunder. 12. UNCONTROLLABLE FORCES A Party shall not be in breach of an obligation under this Agreement to the extent its failure to fulfill the obligation is due to an Uncontrollable Force. "Uncontrollable Force" means an event beyond the reasonable control, and without the fault or negligence, of the Party claiming the Uncontrollable Force, that prevents that Party from performing its obligations under this Agreement and which that Party could not have avoided by the exercise of reasonable care, diligence and foresight. Uncontrollable Forces include each event listed below, to the extent it satisfies the foregoing criteria, but are not limited to these listed events: any curtailment or interruption of water utility service as contemplated by this Agreement; strikes or work stoppage; floods, earthquakes, earth movements, other natural disasters, or terrorist acts; and final orders or injunctions issued by a court or regulatory body having subject matter jurisdiction which the Party claiming the Uncontrollable Force, after diligent efforts, was unable to have stayed, suspended, or set aside pending review by a court having subject matter jurisdiction. Neither the unavailability of funds or financing, nor conditions of national or local economies or markets shall be considered an Uncontrollable Force. The economic hardship of either Party shall not constitute an Uncontrollable Force. Nothing contained in this provision shall be construed to require either Party to settle any strike or labor dispute in which it may be involved, nor to absolve a Party from the payment of money when due under this Agreement. If an Uncontrollable Force prevents a Party from performing any of its obligations under this Agreement, such Party shall: immediately notify the other Party of such Uncontrollable Force by any means practicable and confirm such notice in writing as soon as reasonably practicable; use commercially reasonable efforts to mitigate the effects of such Uncontrollable Force, remedy its inability to perform, and resume full performance of its obligation hereunder as soon as reasonably practicable; keep the other Party apprised of such efforts on an ongoing basis; and provide written notice of the resumption of performance. Written notices sent under this section must comply with Section 9 above. 13. RESOLUTION OF DISPUTES This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of Washington. Any controversy, dispute, claim or counterclaim of whatever nature arising out of, in connection with, or in relation to the interpretation, performance, or breach of this Agreement, including without limitation and any claim based upon contract, equity, tort or statute, shall be resolved as provided in this section. For any other dispute, the parties will first seek resolution through good-faith November 19, 2019 I - 6 6 negotiation. If after ten (10) business days of beginning negotiation the parties have failed to reach agreement, either party may initiate arbitration by providing written notice of intent to arbitrate to the other party, together with a statement of the matter in controversy. The arbitration shall be conducted by a single arbitrator to be agreed upon by the parties. If within thirty (30) days of the notice of intent to arbitrate, the parties are unable to agree upon such single arbitrator, then each party may appoint an arbitrator by providing written notice of the name of an arbitrator to the other. If either the City or the Association does not so appoint an arbitrator within ten (10) business days after the other party appoints an arbitrator, the single appointed arbitrator shall act as the sole arbitrator of the specified controversy. If each party appoints an arbitrator, the two (2) arbitrators shall meet promptly and attempt to select a third arbitrator. If the two (2) appointed arbitrators are unable to agree on a third arbitrator within ten (10) business days after the second arbitrator is appointed, either party may apply to the Superior Court of Clallam County for the selection of a third arbitrator. Once appointed, the three-arbitrator panel shall determine the specified controversy. Each party shall bear the cost of any arbitrator it appoints, and one-half (1/2) of the cost of appointing a third arbitrator and the third arbitrator’s fee. Any arbitrator appointed under this provision must be an active member of the Washington State bar. The arbitration rules and procedures in Chapter 7.04 RCW shall govern the arbitration process, the Washington State rules of civil procedure shall govern pre-hearing discovery to the extent not incompatible with the procedures set forth in Chapter 7.04 RCW, and the law of evidence of the State of Washington shall govern the presentation of evidence at the arbitration hearing. An award or decision rendered by a majority of the arbitrators appointed under this Agreement shall be final and binding on all parties to the proceeding, and judgment upon any award or decision rendered by the arbitrators may be entered in the Superior Court of Clallam County, Washington, and enforced in the same manner as any other judgment. Nothing in this Agreement shall be deemed or construed to confer on the arbitrator or arbitrators any authority, power, or right to alter, change, amend, modify, add to, or subtract from any of the provisions of this Agreement, except to the extent that any part of this Agreement is determined to be contrary to applicable law. 14. RECITALS The recitals set forth above are hereby incorporated into the substantive November 19, 2019 I - 7 7 provisions of this agreement. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their respective authorized officials. CITY OF PORT ANGELES __________________________ _____________________ Sissi Bruch, Mayor Date ATTEST: _________________________ Kari Martinez-Bailey, City Clerk DRY CREEK WATER ASSOCIATION, INC. ________________________ _____________________ James Critchfield, President Date ________________________ Kristine Konopaski, Secretary November 19, 2019 I - 8 Reddick RdCayanus RdFairchild Ai r p o r t R d Devanny Ln Airport RdArthur Ave Courtney RdL St16th S t 18th S t Lauridsen B l v d Bean RdFairmount AveUS Hwy 101 Edgewood Dr Spruce St Fey RdGakin RdBenson RdEclipseIndustrial PkwyCameronRdHarryBrown Rd Melton Rd Tyler RdJakes Rd Sparrow Ln HennesseyLnDry Creek RdGagnon RdLower Elwha RdSaddleClub RdMapletonWy Kaycee W y Edgewood Dr Elwha River Rd Christmas Tree Ln Gandalf Rd High Cedar LnLower E lwha Rd Tac-Dale Dr Laird RdCritchfield RdThis map is not intended to be used as a legal description.This map/drawing is produced by the City of Port Angeles for its own use and purposes.Any other use of this map/drawing shall not be the responsibility of the City.S:\ARCINFO\Water\Dry Creek water system 8x11 base layout.mxd Vertical Datum = NAVD 88Horizontal Datum = NAD 83/91Plot date: March 2019 Exhibit ADry Creek Water SysWater service area ´ 2,500 Feet Legend City of Port Angeles Dry Creek Svc Bndy StreetsNovember 19, 2019 I - 9 Date: November 19, 2019 To: City Council From: Allyson Brekke, Director of Community and Economic Development Subject: City Wayfinding Program Update – Amend Service Agreement Contract with Tangram Design, LLC for Environmental Graphic Design/Wayfinding Services Background / Analysis: City Council approved the original Professional Services Agreement with Tangram Design, LLC, and authorized the City Manager to sign the design agreement on November 21, 2017. The proposed amendment is to extend the contract date one year to December 31, 2020 and to add additional work services to complete the content development and design of the heritage tourism signage component of the Wayfinding Program. Since Council’s approval, Staff has worked with the City’s PA Forward Committee as the primary body to provide feedback and guidance on the Wayfinding Program final design. The Committee recommended to the City Council to approve the final design during their meeting on December 6, 2018. The City Council then approved the recommended final design component at their meeting on February 5, 2019. The original services agreement with Tangram included a very limited scope of work for the heritage tourism signage component. It was the City’s original intent to create all writing, photographic and illustration content for the heritage tourism signage and Tangram would only perform a review of that content. To allow a more thorough development of narrative and images, Staff asked Tangram to provide an amended scope of work that allowed them to have more time dedicated to heritage tourism content development. See amended scope of work in amended Exhibit A. Additionally, see the amended schedule in amended Exhibit B and the amended budget in amended Exhibit D. Exhibit C, which contained the consultant fee schedule and project team, did not change from the original agreement. Summary: City Council approved the original Professional Services Agreement with Tangram Design, LLC, and authorized the City Manager to sign the design agreement, on November 21, 2017. The proposed amendment is to extend the contract date one year to December 31, 2020 and to add additional work services to complete the content development and design of the heritage tourism signage component of the wayfinding program. Funding: The project has received a total of $212,000 of the Lodging Tax Committee funding in 2017 and 2018. The proposed amendment requires an additional $22,600, increasing the total maximum contract amount to $86,000. Recommendation: Approve the amended Professional Services Agreement with Tangram Design, LLC and authorize the City Manager to sign the amended design agreement and to make minor modifications to the agreement, if necessary. J - 1November 19, 2019 Funding Overview: The project has received a total of $212,000 of Lodging Tax Committee funding in 2017 and 2018. The proposed amendment requires an additional $22,600, increasing the total maximum contract amount to $86,000. Enclosed: Amendment to Services Agreement with Tangram Design and Amended Exhibits A, B and D J - 2November 19, 2019 1 AMENDMENT TO SERVICE AGREEMENT BETWEEN THE CITY OF PORT ANGELES and TANGRAM DESIGN, LLC This amendment (“Amendment”) is entered into on this ____ day of ________ 2019, by and between the City of Port Angeles, a non-charter code city and municipal corporation of the State of Washington (hereinafter referred to as City), and TANGRAM DESIGN, LLC, a limited liability company corporation authorized to do business in the State of Washington (hereinafter called the “Consultant”). In consideration of the covenants and promises set forth below, the parties hereto agree as follows: 1. The City and the Consultant entered into a Service Agreement dated December 12, 2017 (hereinafter called the “2017 Agreement.”) The 2017 Agreement is currently in valid and in full force and effect. 2. Exhibit A, Exhibit B, and Exhibit D of the 2017 Agreement Exhibit are deleted. Those Exhibits are replaced in their entirety by the amended Exhibit A, Exhibit B, and Exhibit D that are attached to this Amendment. 3. Section IV of the 2017 Agreement is hereby amended, in its entirety, as follows: TIME OF PERFORMANCE The CONSULTANT may begin work upon execution of this Agreement by both parties and written direction to proceed from the CITY. The duration of the Agreement shall extend through December 31, 2019 2020. The work shall be completed in accordance with the amended schedule set forth in the attached amended Exhibit B. 4. Section VI of the 2017 Agreement is hereby amended, in its entirety, as follows: MAXIMUM COMPENSATION is modified as follows: Unless otherwise agreed to in writing by both parties, the CONSULTANT’S total compensation and reimbursement under this Agreement, including labor, direct non-salary reimbursable costs, subconsultant costs and outside services, shall not exceed the maximum sum of $65,000 $86,000. The budget for each task is as set forth in the attached amended Exhibit D. Budgets for tasks may be modified upon mutual J - 3November 19, 2019 2 agreement between the two parties, but in any event, the total payment to CONSULTANT shall not exceed $65,000 $86,000. 5. All other terms and provisions of the 2017 Agreement confirmed, ratified, and remain unchanged. IN WITNESS WHEREOF, the parties hereto have executed this contract to be effective as of the date and year indicated below. CITY OF PORT ANGELES TANGRAM DESIGN, LLC By__________________________________ By __________________________________ Nathan West, City Manager Print Name:___________________________ Dated: ______________________________ Dated: _______________________________ ATTEST: APPROVED AS TO FORM: ____________________________________ ____________________________________ Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney J - 4November 19, 2019 The following identifies the scope of services to be performed for the Wayfinding Plan Update. 1. REEVALUATE CITY WAYFINDING SYSTEM Project Kick-off Meeting Our design team will conduct a project kick-off meeting with the City of Port Angeles’ staff team, PA Forward Group and any other necessary project stakeholders. This meeting will provide in-depth information that allows our design team to: •Establish project objectives and guiding principles. •Understand short/long-term development plans and operational goals. •Identify project stakeholders. •Establish schedule and communication procedures. Project Stakeholder Meetings If not represented at the project kick-off meeting, we will meet individually with primary stakeholders to obtain information regarding their expectations and/or goals for the wayfinding signage program. Existing Conditions - Site Survey We will review the 2011 Wayfinding Plan to evaluate and understand the wayfinding program that was originally proposed. We will perform a comprehensive site survey and analysis of existing conditions to observe existing and proposed sign locations, as well as the current wayfinding issues encountered by the public. The site survey will take into consideration the following: •Existing signage •Physical limitations of sign sizes / mounting heights •Physical sight-line obstructions •Existing mounting opportunities in the environment •Signage clutter within the environment •Primary destinations/parking •Traffic circulation •Viewing distances and angles •Lighting conditions and engineering considerations •Common color palettes, finishes, textures or architecture in surrounding environment •Reuse or sustainability opportunities •Opportunities where art, lighting, or landscaping may work better than a sign •Opportunities to connect signage to a mobile walking tour Research In developing wayfinding solutions, there are a variety of factors that can affect the success of a wayfinding system. To ensure the signage program is appropriate for the community and the environment, we will also research: •City brand, logo and/or design guidelines •Other master plans or comprehensive cultural or community plans that demonstrate long-term or short-term development goals. • Various social, economical, and cultural characteristics of the community •Climate conditions •Local, State, and Federal codes and regulations Destination List Since 2011, businesses and destinations have changed in the city and the existing destination list needs to be reevaluated and updated. Tangram will evaluate the business and destination changes, identify the impact of these changes, and provide an updated destination list that is current to existing conditions. We will also define the general directional and informational needs of the signage program to make sure the destination list will meet the expectations of the city, residents, and visitors. Task 1 Deliverables Assessment Report – A formal Assessment Report will be prepared for the city that shall include an assessment of the site, sign locations, recommendations for improvements, along with stakeholder engagement efforts will be documented into a formal Assessment Report for the city. Destination List – An updated and/or revised destination list will be provided to the City of Port Angeles’ staff team/PA Forward Group for review and approval. Exhibit A: Wayfinding Plan Update Scope of Services AMENDED J - 5November 19, 2019 2. UPDATE THE 2011 WAYFINDING PLAN Signage Design Development Our design team will develop and creatively explore the design parameters and visual aspects of the signage system’s sign types. We will modify the existing design to improve the structural and graphic components of the signage system. Processes that will be performed in this task include: •Refine branded elements that reinforce identity •Refine signage graphics and hardware design •Examine typeface and symbol options •Analyze material and color palette options •Identify levels of maintenance for signs. Signage shall be designed so that it can be easily maintained by the city’s street department staff. •Determine sign and messaging sizing requirements •Develop specifications for signage materials, fabrication, or installation techniques. Specified materials should use stock or common construction materials that are readily available and accessible, which will aid future implementation phases. •Material/Color/Finish samples to be obtained •Confirm signage is complying with all applicable Local, State, and Federal codes and regulations, and ADA guidelines Signage Mock-ups As the signage designs are developed, signage mock- ups of key sign types will be created. Mock-ups will demonstrate the full scale size and design of the signage. Developing mock-ups helps to test and validate the signage elements’ performance to ensure practicality and aesthetic quality, before full implementation. Wayfinding Programming Based on our evaluation of the 2011 Wayfinding Plan, site survey analysis, and updates to the destination list, Tangram will prepare an updated sign location plan and message schedule. The programming will reflect changes to sign locations and routes to primary destinations. Task 2 Deliverables Signage Design Development – All refinements of the signage and wayfinding system will be documented in a graphic format. Specifications for materials, fabrication, or installation techniques will be indicated on the drawings. Actual material finishes of vinyl and paint samples will be ordered and collected for review. Design Development Presentation – A meeting with the City of Port Angeles’ staff team/PA Forward Group will be held to present the refinements for review and discussion. We will also hold a community engagement meeting to obtain public and project stakeholder feedback. Signage Mock-ups – Tangram will help prepare mock-ups of key sign types for review. Wayfinding Programming – Tangram will prepare an updated sign location plan and message schedule for review and feedback. 3. WAYFINDING IMPLEMENTATION PLAN Final Design Intent Drawings After final review of the signage design modifications by the City of Port Angeles’ staff team/PA Forward Group, we will make any necessary changes and develop the final design intent drawings. The drawings will be supplied to Zenovic & Associates for structural design engineering review and to fabricators and suppliers for cost evaluation. Based on findings from the design engineering and cost evaluation, changes will be made to the signage, as appropriate. Final design intent drawings will be sent to the client and WSDOT for final review and approval. The final drawings will include all the necessary information to obtain accurate bids for the fabrication and installation of the signage. Implementation Plan Tangram will work with the city to develop a phasing strategy for implementation of the signage program. Tangram will conduct an implementation planning meeting to help educate the City of Port Angeles’ staff team/PA Forward Group on potential implementation strategies. Tangram will work closely with the City of Port Angeles’ staff team/PA Forward Group to understand all conditions and circumstances that may affect the implementation process and provide a plan that will effectively install the signage system over time. Tangram will prepare a report documenting the recommended implementation plans and phasing strategies to be used. Exhibit A: Wayfinding Plan Update Scope of Services AMENDED J - 6November 19, 2019 Task 3 Deliverables Final Design Intent Drawings – The design intent document shall include: •Signage design drawings illustrating dimensions, material and technical specifications. •Signage graphic standards. •Sign location plan, sign removal plan, and message schedule. •Bid requirements including sign quantities, sample and prototype requests. •Fabricator performance requirements. Cost Analysis – A full cost analysis for the fabrication, installation, and long-term maintenance costs for the project will be supplied for client review. Implementation Plan – Tangram will prepare a report containing implementation plans and phasing strategies to install the signage over time. Exhibit A: Wayfinding Plan Update Scope of Services AMENDED J - 7November 19, 2019 OVERVIEW Create new interpretive signage panels and structures to be located along the Olympic Discovery Trail. Interpretive signs include replacement of the Rayonier Pulp Mill (1 sign) and new signs for up to 6 other locations. Locations may include sites near the 911 Memorial Park, Red Lion Hotel, Waterfront Park, Valley Creek and Estuary Park areas. The following identifies the scope of services to be performed for the Heritage Tourism Signage project. 1.PROJECT & CONTENT ANALYSIS Project Stakeholder Meetings Tangram will meet with project committee to review scope of work for the project, identify stakeholders that can help to supply text or graphic information, and establish communication and schedule. Site Analysis Tangram’s site analysis would be completed at the same time as the site survey for the Wayfinding Plan Update. Tangram will perform a comprehensive site survey and analysis of existing conditions to observe existing and proposed sign locations. Content Development Design team will use the current content on the sign panels to develop writing for the signage panels and will work with the project committee to update and refine the information as needed. Design team will work with project committee to acquire current imagery used on signs and evaluate if current imagery is still relevant or usable. For imagery that cannot be supplied or if new imagery is needed for the layout of the sign panels, the design team will perform additional research to find usable imagery that is appropriate for the content. Task 1 Deliverable Assessment Report – Information obtained in the project kick-off meeting and site analysis as it relates to this scope of work will be included in the Assessment Report that will be prepared for the Wayfinding Plan Update. Content Development – Tangram will document the existing content for review by the project committee. Images for the content will be acquired after the written content is approved. 2. INTERPRETIVE SIGNAGE DESIGN Concept Design Tangram will develop preliminary design solutions that will creatively explore the design parameters and visual aspects of the interpretive signage. Tangram will create signage design concepts that will demonstrate the general “look-and-feel” for the graphic identities of the interpretive signage and study shapes and structural forms for the displays. Concepts will demonstrate how a visitor will experience or link to the interpretive themes. Task 2 Deliverable Concept Design Document – All concepts will be documented in a graphic format that will show the basic elevation of the signs and illustrate how they would be typically used in the environment. Written explanations will be supplied to provide rationale for design choices and materials. Concept Design Presentation – A Concept Design Presentation will be held with the project committee, or if desired a public meeting, to present the concept designs for review. 3. DESIGN DEVELOPMENT Design Development After review and feedback from the project committee regarding the concept designs, the design team will move into design development of the signage and begin refining the graphic layout and structural design of the signs, based on committee feedback. All refinements to the signage shall be reviewed and approved by the project committee. Wayfinding Programming Tangram will prepare a sign location plan to identify where new signage is to be placed in the environment. Task 3 Deliverable Design Development – All refinements of the signage will be documented in a graphic format. Specifications for materials, fabrication, or installation techniques will be indicated on the drawings. Actual material finishes of vinyl and paint samples will be ordered and collected for review. Exhibit A: Heritage Tourism Signage Scope of Services AMENDED J - 8November 19, 2019 Wayfinding Programming – Tangram will prepare an updated sign location plan and message schedule for review and feedback. 4. FINAL DESIGN AND ART Final Design Intent Document Upon approval, final design intent documents will be prepared. This document will provide all the necessary information to obtain bids for the fabrication and installation of the project. Licensing and Final Art For all photos used in the final sign panel layouts, design team will work with the project committee to obtain all final photo or image licensing that is needed. Final art of all signage panels will be prepared and provided for final production. Task 4 Deliverable Final Design Intent Document– The design intent document shall include: •Signage design drawings illustrating dimensions, material and technical specifications. •Sign location plan, sign removal plan, and message schedule. •Bid requirements including sign quantities, sample and prototype requests. •Fabricator performance requirements. Licensing and Final Art– Tangram will supply final art for all interpretive panels to the city for use in production of the signs. Exhibit A: Heritage Tourism Signage Scope of Services AMENDED J - 9November 19, 2019 Exhibit B: Schedule 10/22/2019 1 Exhibit B: Schedule WAYFINDING PLAN UPDATE PROJECT SCHEDULE TASK OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY 2. UPDATE THE 2011 WAYFINDING PLAN Preliminary Sign Location Plan / Message Schedule X X X X X 3. WAYFINDING IMPLEMENTATION PLAN Final Design Intent Drawings X X X X X 1 2 Final Sign Location Plan / Message Schedule 2 2 Final WSDOT Review Design Engineering / Cost Analysis Implementation Plan 3 X X • Work in Progress WSDOT Review Client review /Approval Work in Progress Concept Design Presentation Client review /Approval Potential intermediate reviews by committee Deliverables 1.Final Design Intent Drawings 2.Final Sign Location Plan / Message Schedule 3.Cost Analysis Implementation Plan Deliverables 4.Content Development 5.Concept Design 6.Design Development 7.Preliminary Sign Location Plan / Message Schedule 8.Final Design Intent 9.Final Art 10.Final Sign Location Plan / Message Schedule LEGEND LEGEND HERITAGE TOURISM INTERPRETIVE SIGNAGE TASK OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER 1. PROJECT & CONTENT ANALYSIS Content Development •4 X X X X 2. INTERPRETIVE SIGNAGE DESIGN Concept Design 5 X X X X Concept Design Presentation Design Development ••6 X X X X Final Design Intent Drawings 8 Licensing and Final Art 9 3. SIGN LOCATION / MESSAGE SCHEDULE Preliminary Sign Location Plan / Message Schedule 7 X X X X Final Sign Location Plan / Message Schedule 10 AMENDED J - 10November 19, 2019 Exhibit D: BudgetExhibit D: Budget WAYFINDING PLAN UPDATE BUDGET The below chart provides work hours, hourly rates, and total cost per each task. Hourly rates are based on an average sum of the principal and staff hourly rates combined. The budget below is based on the scope outlined in Exhibit A. If additional project details or information is supplied after the award of the contract, this may alter the project scope and prices may be subject to change. TASK WORK HOURS HOURLY RATE TOTAL COST 1. Reevaluate City Wayfinding System Project Kick-off Meeting 2 $80 $160 Project Stakeholder meetings 8 $80 $640 Existing Conditions - Site Survey 40 $80 $3,200 Research 20 $80 $1,600 Destination List 20 $80 $1,600 Assessment Report 40 $80 $3,200 Reimbursable Expenses N/A N/A $2,360 Total Cost for Task 1 $12,760 2. Update the 2011 Wayfinding Plan Signage Design Development 100 $80 $8,000 Design Presentation /Review 2 $80 $160 Wayfinding Programming 100 $80 $8,000 Reimbursable Expenses N/A N/A $2,270 Total Cost for Task 2 $18,430 3. Wayfinding Implementation Plan Final Design Intent Drawings 80 $80 $6,400 Design Engineering / Cost Analysis 80 $80 $6,400 Implementation Plan 80 $80 $6,400 Reimbursable Expenses N/A N/A $2,270 Total Cost for Task 3 $21,470 WAYFINDING PLAN UPDATE TOTAL COST $52,660 AMENDED J - 11November 19, 2019 Exhibit D: Budget HERITAGE TOURISM INTERPRETIVE SIGNS The below chart provides work hours, hourly rates, and total cost per each task. Hourly rates are based on an average sum of the principal and staff hourly rates combined. The budget below is based on the scope outlined in Exhibit A. If additional project details or information is supplied after the award of the contract, this may alter the project scope and prices may be subject to change. TASK WORK HOURS HOURLY RATE TOTAL COST 1. Project and Content Analysis Project Kick-off Meeting / Stakeholder Meetings 8 $80 $640 Content Research / Analysis 80 $80 $6,400 Reimbursable Expenses N/A N/A $1,350 Total Cost for Task 1 $8,390 2. Interpretive Design Concept Design 60 $80 $4,800 Concept Design Presentation 2 $80 $160 Reimbursable Expenses N/A N/A $1,450 Total Cost for Task 2 $6,410 3. Interpretive Signage Design Development Design Development 80 $80 $6,400 Wayfinding Programming 20 $80 $1,600 Reimbursable Expenses N/A N/A $100 Total Cost for Task 3 $8,100 4. Final Interpretive Signage Design and Art Final Design Intent Document 40 $80 $3,200 Licensing and Final Art 80 $80 $6,400 Reimbursable Expenses N/A N/A $100 Total Cost for Task 4 $9,700 HERITAGE TOURISM TOTAL COST $32,600 FINAL COSTS FOR WAYFINDING PLAN UPDATE & HERITAGE TOURISM INTERPRETIVE SIGNS TASK TOTAL COST Wayfinding Plan Update $52,660 Heritage Tourism Interpretive Signs $32,600 TOTAL COST $85,260 AMENDED J - 12November 19, 2019 Date: November 19, 2019 To: City Council From: Thomas Hunter, Director of Public Works & Utilities Subject: Elwha Water Facility – Professional Services Agreement (PSA-2019-21) Background / Analysis: The EWF was maintained by the NPS until formally transferred t o the City on August 15, 2018. The City determined operational modifications are necessary to effectively maintain and operate the Facility. Six engineering consulting firms were evaluated, with Jacobs Engineering Group selected as the most qualified. Through this agreement, the City will receive support services until December 31, 2020; Jacobs Engineering Group will work with City staff to develop: • 30% designs, project descriptions, justifications, and planning-level cost estimates for the proposed improvement s. These deliverables will be incorporated in the Elwha Water Capital Facility Plan (CFP). • 100% design bid package for the Ranney Well Generator relocation . • Key scope tasks for a Supervisory Control and Data Acquisition (SCADA) CFP project to merge the Port Angeles Water Treatment Plant SCADA System with the EWF SCADA system. • Equipment and facility decommissioning list to be included in a Public W orks contract advertised for competitive bidding. The list will include a rationale for retention, surplus, or demolition. This Agreement also includes a Technical Assistance/Directed Services task which provides for engineering and technical support for unforeseen issues that may arise at the EWF requiring expedited Summary: On August 15, 2018, the City accepted transfer of the Elwha Water Facility (EWF) from the National Parks Service (NPS). The facility was designed and constructed to treat sediment-laden water and supply treated water to the City and users of its industrial water system. The facility’s original design condition no longer exists, and therefore the City must reconfigure the facility for ease of maintenance and future needs. In consideration of the shifting landscape, effective facility operation and maintenance requires a professional evaluation to continue operations in a fiscally responsible manner. Jacobs Engineering Group has been selected as the most qualified firm to provide these services. Funding: Funds from the 2018 settlement agreement for capital improvements and operating costs are available in the designated Industrial Water Utility Account. The Industrial Water budget (account 402- 7382-534-4150) will be amended to include professional service costs of $150,000.00. Recommendation: 1) Approve and award an Elwha Water Facility – Engineering Services Professional Services Agreement with Jacobs Engineering Group not to exceed the amount of $150,000.00, and 2) Authorize the City Manager to sign and execute the Engineering Services Professional Services Agreement with Jacobs Engineering Group and to make minor modifications to the contract documents as he deems necessary. J - 13November 19, 2019 attention. Under this task the City and Jacobs Engineering Group will negotiate the scope of work, fees and formalize the agreement in a Directed Services work order. Professional Services Rationale: The tasks supported by this Professional Services Agreement require personnel with specialized structural, mechanical, electrical, environmental and geotechnical engineering knowledge, as well as several other unique skill sets the City does not currently retain in- house. For this reason, the City is seeking outside support. Funding Overview: Funds from the 2018 settlement agreement for capital improvements and operating costs are available in the designated Industrial Water Utility Account. The Industrial Water budget (account 402-7382-534-4150) will be amended to include professional service costs of $150,000.00. J - 14November 19, 2019 Date: November 19, 2019 To: City Council From: Thomas Hunter, Director of Public Works & Utilities Corey Delikat, Director of Parks & Recreation Subject: Peabody St. Sidewalk Repair and Civic Field ADA Access Improvements, CON 2019-18 Award Construction Contract Background / Analysis: This project will address two outstanding infrastructure projects: 1. Base Bid - Remove bulging tree stumps / roots and replace trees, sidewalks and driveways along Peabody Street and 2. Additive Bid - Install ADA accessibility upgrades to Civic Field. These two projects were advertised in one bid package due to their similar work elements with the goal of achieving economy of scale from a larger project. Summary: The purpose of this memo is to receive City Council approval for two outstanding infrastructure projects: 1. Remove tree stumps / roots and replace trees, sidewalks and driveways between 3rd and 5th Streets on the east side of Peabody Street; and 2. Install ADA compliant improvements at Civic Field. Funding: • Funds are available in the 2020-2025 CFP TR05-19 Peabody Street Sidewalk Repair in the amount of $95,000.00. • Funds are available for the additive bid in the 2020-2025 CFP PK04-18 Civic Field Upgrades in the amount of $75,000.00. Additional funding for the additive bid in the Civic Field Upgrades Project is available in the amount of $25,000.00 from the REET fund. Recommendation: Approve and authorize the City Manager to: 1) Award the base bid and sign a construction contract with Simmons & Sons Contracting Inc. for the Peabody Street Sidewalk Repair Improvements, for the total bid amount of $76,920.00, and make minor modifications, or 2) Increase funding for the additive project - Civic Field ADA Access Improvements to a total of $100,000; a. authorize the use of REET funding for the additional $25,000 required for this project; b. award the base bid and additive bid for the Peabody Street Sidewalk Repair and Civic Field; and c. sign a construction contract with Simmons & Sons Contracting Inc. of Montesano, WA, for the total bid amount of $172,390.00, and make minor modifications. J - 15November 19, 2019 Peabody Street In the early 2000’s nine trees were planted in the strip on the east side of Peabody Street between 3rd and 5th Streets. By 2017 their roots were causing damage to sidewalks and driveway entrances while their limbs were impacting overhead power lines. In 2017 City Light Operations removed the trees. This project will correct the damaged infrastructure from the tree growth and replace the trees. This includes: • removing tree stumps and roots; • installing new sidewalk and driveway entrances; and • planting new trees, appropriate for the location, that will not impact existing development. Civic Field A previous study by Bruce Dee’s Associates identified the need for an ADA standard-compliant access ramp in Civic Field. The additive bid for the Civic Field ADA Access Improvements addresses needed upgrades to keep the facility safe and functional. Notice of the bid opportunity was advertised through the Builders Exchange of Washington Inc., Municipal Research and Services Center (MRSC) Rosters on October 25, 2019 and posted to the City website. On November 12, 2019, five bids were received and opened. Simmons & Sons Contracting Inc. of Montesano, WA was the apparent lowest, responsive bidder. The total bid amounts, including taxes, are shown in the following table: Table 1 Contractor Base Bid Amount Additive Amount Total Bid Simmons & Sons Contracting INC. $76,920.00 $95,470.00 $172,390.00 Barcott Construction LLC $96,836.50 $99,021.75 $195,858.25 Interwest Construction INC. $104,195.00 $102,964.00 $207,159.00 Norland Construction NW $95,100.00 $112,500.00 $207,600.00 MJ Hughs Construction $106,670.00 $122,111.00 $228,781.00 Engineer’s Estimate $75,750.00 $85,210.00 $160,960.00 Funding Overview: • Funds are available in the 2020-2025 CFP TR05-19 Peabody Street Sidewalk Repair in the amount of $95,000.00. • Funds are available for the additive bid in the 2020-2025 CFP PK04-18 Civic Field Upgrades in the amount of $75,000.00. Additional funding for the additive bid in the Civic Field Upgrades Project is available in the amount of $25,000.00 from the REET fund. J - 16November 19, 2019 Date: November 19, 2019 To: City Council From: Nathan West, City Manager and Todd Weeks, Information Technology (IT) Manager Subject: Renewal of Microsoft Enterprise Licenses and Subscriptions Background / Analysis: The City’s IT Division is utilizing a three-year, State Contract Enterprise Pricing Agreement with Microsoft. This agreement provides the City with enterprise licenses and subscriptions for Microsoft’s core office business. The licenses and subscriptions are part of the City’s business productivity software (Office 365) including email, workstation and server operating systems. The licenses include: • Use of Microsoft’s Government Cloud Compliance (GCC) datacenters in North America, • Access to the latest releases of Windows Server and Windows Desktop operating systems, • Application database software (SQL), and • Client access licensing (CALs). In 2019, all City Office 365 email users successfully migrated to the GCC data center environment. Additionally, in support of the January 14, 2020 sunset date for Windows 7, 100% of desktop operating systems will be Windows 10 compliant by the end of the calendar year. In 2020, the City is adding increased security functionality and ensuring all City employees have an active email address. Funding Overview: Funds are available in the approved 2019 Software / Hardware Maintenance Account (502-2081-518.48-02) and 2020 Preliminary Budget in the amount of $115,900.68 per year for a total of $231,801.36. Summary: The purpose of this memo is to receive City Council approval for payment of the 2019/2020 licenses and subscriptions for the Microsoft Office 365 tool suite. In 2020 new security functionality and a handful of basic email subscriptions will be added; these are included in the price. These products are being acquired through the State contracted reseller, SHI, at the State-negotiated price. Funding: Funds are available in the Software / Hardware Maintenance Account (502-2081-518.48-02) as identified below. 2019 $115,900.68 Preliminary 2020 115,900.68 Total $231,801.36 Recommendation: Approve and authorize the City Manager to approve payment to the State contracted reseller, SHI, for the City’s 2019 and 2020 Microsoft Enterprise licenses and subscriptions in the amount of $115,900.68 per year including taxes, for a two year total cost of $231,801.36, and to make minor modifications as needed. J - 17November 19, 2019 L - 1November 19, 2019 L - 2November 19, 2019 L - 3November 19, 2019 L - 4November 19, 2019 L - 5November 19, 2019 L - 6November 19, 2019 L - 7November 19, 2019 L - 8November 19, 2019 L - 9November 19, 2019 L - 10November 19, 2019 L - 11November 19, 2019 L - 12November 19, 2019 L - 13November 19, 2019 L - 14November 19, 2019 L - 15November 19, 2019 L - 16November 19, 2019 L - 17November 19, 2019 L - 18November 19, 2019 Date: November 19, 2019 To: City Council From: Thomas Hunter, Director of Public Works & Utilities Subject: End of Water Shortage Declaration Restrictions Background / Analysis: Below-average snowpack combined with drier than normal summer weather forecasts resulted in Governor Inslee’s decision to expand a drought declaration into Clallam County. From June through September the City declared several Water Shortage Resource Plan stages. On June 18, 2019, in response to declining water resources and the Governor’s declared drought emergency the City Manager implemented Stage I of the City’s Water Shortage Response Plan. By August 6, 2019, low water flows on the Elwha River prompted the City Manager to declare a Stage II Water Shortage. One month later, on September 3, 2019, the City Council authorized the City Manager to employ Stage III Water Shortage restrictions. Shortly after the September 3rd authorization, seasonal rains positively impacted Elwha River flows and the Stage III restrictions were never deployed. In October, seasonal rain and snow increased the Elwha River flows to acceptable levels; winter weather forecasts show wetter weather ahead. Therefore, the City Manager is ending all water shortage declaration restrictions. The City’s current Water Shortage Response Ordinance, PAMC 13.46, has five stages as summarized below: Stage Water Shortage Condition Action Declaration by I Anticipated Internal Preparations City Manager II Serious Voluntary Conservation City Manager III Critical Limited Outdoor Restrictions City Council IV Emergency Mandatory Outdoor Restrictions and Indoor Conservation City Council V Regional Disaster or Infrastructure Failure Water Rationing City Council Funding Overview: N/A Summary: This memo is to inform City Council the Water Shortage Plan restrictions have ended. Based on Elwha River flow data and winter weather forecasts, the City Manager is removing the City’s Water Shortage Response Plan restrictions. Funding: N/A Recommendation: Informational Only. L - 19November 19, 2019 JAN FEB MAR APR MAY JUN JUL AUG SEPOCTTotalNEW CONSTRUCTION ‐1‐1‐‐2‐‐15REPAIR AND ALTERATION238191114101815917144NEW CONST. ‐‐‐2‐‐ ‐ ‐ ‐ ‐2REPAIR AND ALTERATION112111‐1‐‐8NEW CONSTRUCTION ‐‐‐‐‐‐‐‐‐‐0REPAIR AND ALTERATION‐‐‐1‐‐2‐‐ ‐3NEW MULTI FAMILY ‐‐‐‐‐‐‐1‐‐1NEW MANUFACTURED HOME ‐11‐2‐‐ ‐‐ ‐4NEW SINGLE FAMILY RESIDENCE 513213 2 6 1 3 27NEW ACCESSORY STRUCTURE 121‐21‐12 111REPAIR AND ALTERATION62 37 4856604363525457532‐21‐36 1‐2116Total:92537574836488766880753411558 3 3 3 235JAN FEB MAR APR MAY JUN JUL AUG SEPOCTTotalNEW CONSTRUCTION ‐$9,000.00‐$54,000.00‐‐$6,045,000.00‐‐$27,137,173.00 33,245,173$ REPAIR AND ALTERATION $1,401,903.00 $605,596.00 $1,105,779.00 $239,741.00 $4,483,127.00 $115,673.00 $716,221.00 $633,301.00 $169,334.00 $821,281.00 10,291,956$ NEW CONST. ‐‐‐$360,000.00‐‐ ‐ ‐ ‐ ‐360,000$ REPAIR AND ALTERATION$3,000.00 $500.00 $350.00 $60,000.00 $75,000.00 $7,000.00‐$6,100,000.00‐‐6,245,850$ NEW CONSTRUCTION ‐‐‐‐‐‐‐‐‐‐‐$ REPAIR AND ALTERATION‐‐‐$7,000.00‐‐$11,909,000.00‐‐ ‐11,916,000$ NEW MULTI FAMILY ‐‐‐‐‐‐‐$587,520.00‐‐587,520$ NEW MANUFACTURED HOME ‐$209,425.00 $60,000.00‐$455,098.00‐‐ ‐‐ ‐724,523$ NEW SINGLE FAMILY RESIDENCE $664,407.00 $135,130.00 $510,021.00 $505,000.00 $95,200.00 $287,836.00 $374,525.00 $1,213,250.00 $159,402.00 $428,125.00 4,372,896$ NEW ACCESSORY STRUCTURE $29,317.00$12,775.00$23,000.00‐$62,000.00 $35,000.00‐$27,000.00 $102,000.00 $30,000.00 321,092$ REPAIR AND ALTERATION$717,165.00 $250,059.00 $315,246.00 $519,982.00 $590,491.00 $759,716.00 $517,571.00 $553,507.00 $493,814.00 $702,929.00 5,420,480$ ‐$0.00 $7,000.00‐$26,000.00 $297,000.00 $2,500.00‐$195,000.00 $0.00 527,500$ Total: 2,815,792$ 1,222,485$ 2,021,396$ 1,745,723$ 5,786,916$ 1,502,225$ 19,564,817$ 9,114,578$ 1,119,550$ 29,119,508$ 74,012,990$ Res.DEMOLITION AND MOVING PublicPublic2019 Building Report ‐ Number of Permits IssuedComm. Ind. Res.DEMOLITION AND MOVING CERTIFICATES OF OCCUPANCY2019 Building Report ‐ Permit ValuationComm. Ind. L - 20November 19, 2019