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HomeMy WebLinkAbout10. 15.15 -SIGNEDPARKS, RECREATION & BEAUTIFICATION COMMISSION MEETING Port Angeles, Washington October 15, 2015 CALL TO ORDER — REGULAR MEETING: Chairperson Shargel called the regular meeting of the Port Angeles Parks, Recreation & Beautification Commission to order at 6:00 p.m. ROLL CALL: Members Present: Chairperson Shargel, Commissioners Forrest, Peterson, and Young. Members Absent: Vice Chairperson Stratton, Commissioners Murray and Pittis. Staff Present: Director Delikat and Secretary Boone. APPROVAL OF THE MINUTES: It was moved by Forrest and seconded by Peterson to: Approve the minutes of the September 17, 2015 regular meeting. Motion carried 4 - 0. PUBLIC COMMENT: None. FINANCE: 1, Director Delikat informed the Commission that he will begin reporting monthly expenditures and revenues at the Commission meetings rather than quarterly figures. 2. Director Delikat provided the Commission with an update on the 2016 budgeting process. Delikat said there is a workshop on October 27 to discuss the 2016 operating and capital budget to Council. LATE ITEMS: 1. Director Delikat notified the Commission that Commissioner Murray submitted her resignation. Delikat said the Commission will hold off on filling her position until the normal hiring schedule in March, at which point the City Clerk will create a notice for the vacancy in early 2016. 2. Shane Park Picnic Shelter - Director Delikat said it was previously suggested to put together a committee for the proposed picnic shelter at Shane Park. Commissioner Young said she has been in touch with several people for a committee regarding the shelter and she has received photos of examples of different shelter types, so the next steps are determining its size, location, and cost. Young said in order to move forward, she needs to get an estimate for total cost so she can determine how to best raise the funds. Delikat agreed that there is a consensus from the Commission for Young to move forward with the project. 3. Municipal Code Updating - Director Delikat told the Commission that he and Secretary Boone are working on cleaning up the language and fees in all chapters of the Municipal Code that pertain to the Parks & Recreation Department. He also shared that he will be setting up an interview for the November meeting with a student who applied to be a Student Representative on the Commission. LEGISLATION: 1. 411 & D Street Viewpoint Director Delikat shared that his biggest concerns with the proposed viewpoint are that the long-range financial plan does not include new parks, and by adding a new park we will also have to be able to fund and maintain it. Chairperson Shargel voiced his concerns over the lack of parking and the lack of ideal grounds for a viewpoint. Shargel was also concerned that because the location is so limited and other viewpoints are on the same block, only immediate neighbors will utilize the viewpoint, not the general public. Commissioner Forrest expressed concern over who will be responsible in the long run for the maintenance of the viewpoint if neighbors move or cease to maintain it themselves. A motion was made by Commissioner Peterson to respectfully decline the request to have Director Delikat look into creating a viewpoint at 41h & D Streets. The motion was seconded by Commissioner Forrest and it passed 4-0. DIRECTOR'S REPORT (PowerPoint Presentation): 1. Vern Burton Memorial Wall Update Director Delikat and Chairperson Shargel updated the Commission on the status of adding Vern Burton to the City Memorial Wall. Delikat and Shargel took the request to Council on October 6. Council voted unanimously in favor of the request. Delikat said he is going to review the policy and bring it to the Commission to review and update. 2. Civic Field Use Policy Commissioner Forrest and Director Delikat met with managers from Wilder and Crosscutters Baseball to discuss the future use of Civic Field by user groups. Delikat said that he came out of the meeting with enough information to create a policy that will work for the community. Delikat said that a rental packet for groups requesting to use City fields will also be created and implemented along with the new policy. 3. Civic Field YAF Grant Director Delikat updated the Commission on a recent meeting he had with the Port Angeles School District Superintendent. Delikat said he will meet with the school board to see if they are in favor of using the funds already set aside for the project to fund other needed updates at the Civic Field facility. 4. PAFAC Agreement Director Delikat said that the City is still working on creating an agreement with the Fine Arts Center that will move overseeing of the PAFAC Director to the PAFAC Board of Directors. PAFAC is putting a committee together to review the preliminary Facility Use Agreement the City provided them with. 5. Peninsula College & Coed Soccer Program Director Delikat discussed the current agreement the Parks & Recreation Department has with Peninsula College for helping host games for the City's coed soccer program. Delikat expressed concern over how vague the agreement is. Due to the growing costs of trophies and referees, Parks & Recreation will work with Tim Tucker from the college on ways to improve the program and amend the agreement to modify the language that will better serve both entities. 6. Rowing Club Boathouse Director Delikat informed the Commission that the Rowing Club has wanted to move from Ediz Hook for quite some time, and he has been working with them and Director West on this issue. The Rowing Club has now decided to invest in the City - owned building they are currently using at Ediz Hook rather than move elsewhere, and the City will try to work with them on some erosion concerns they have with the bulkhead. 7. Future Items a. Director Delikat mentioned that he is going to be asking for more funding from lodging tax since the Parks & Recreation Department has asked for the same amount for years. b. Delikat mentioned that CFP time is approaching and there will be several items to add for next year. c. Delikat mentioned that a youth drama teach, Sara Tucker, who has put on classes at the PAFAC wants to rent the Campfire Clubhouse for after school programs on a regular basis. Legal is working on creating a use agreement. d. Delikat mentioned the BMX Contract will need to be renewed as well. 8. Questions/Comments Director Delikat suggested that the Commission consider holding all future meetings in the Council Chambers. ADJOURNMENT: Chairperson Shargel adjourned the meeting at 6:45 p.m. Next meeting November 19, 2015 Vern Burton Memorial Community Center meeting room # 3 at 6:00 p.m. David Shargel, ha' rso Emily Boone, S etary