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Home My WebLink About2.19.15 Agenda Thursday, February 19, 2015 Vern Burton Meeting Rooms 6:00 p.m. Meeting AGENDA 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Public Comment (Use this time for interviews) 5. Finance/Packet Items A. None. 6. Legislation A. Capital Facility Plan Recommendation 7. Late Items 8. Director’s Report-Information Only A. 2015 Budget B. Election of Officers C. Parks Maintenance Projects D. Parks & Recreation Events E. Contracts/Agreements F. Future Items G. Questions/Comments 9. Adjournment Next Meeting March 19, 2015 Vern Burton Meeting Room #3 6:00 p.m. Parks, Recreation & Beautification Commission WASHINGTON, U.S.A. CITY OF M - 1 3/03/2015 M - 2 3/03/2015 PUBLIC WORKS GRANT & LOAN STATUS REPORT January 2015 – February 2015 PROJECT DESCRIPTION PROJECT COST GRANT/LOAN SOURCE & COST GRANT MATCH OR LOAN DATA AWARD LISTING STATUS Power Systems None at this time Stormwater Stormwater Retrofit and Low Impact Development Grant $1,448,186 DOE FY 2011 Proviso Grant $1,000,000 DOE $333,334 Required City Match $154,852 City other costs (flood control) May 2012 Project is substantially complete as of December 3, 2014. Punch list items remain. City of Port Angeles Stormwater Capacity Grant $170,000 DOE Local Toxics Control Account No match required August 2013 Underway. Complete January 31, 2015. Closeout activities. Peabody Water Quality Grant $250,000 DOE FY 2012 Supplemental Statewide Stormwater Grant Program $162,750 from DOE; $54,000 minimum City match March 2014 Agreement at Ecology waiting final signature. Green LID Alley Project Grant $676,980 (including grant-funded design) DOE FY2016 Stormwater Financial Assistance Program $461,250 from DOE; $153,750 minimum City match February 2015 Listed on Draft Funding Offer List, contingent on final award in July. Decant Facility $680,554 (including grant-funded design) DOE FY2016 Stormwater Financial Assistance Program $474,300 from DOE; $158,100 minimum City match February 2015 Listed on Draft Funding Offer List, contingent on final award in July. Wastewater CSO Phase 2 Projects, Design & Construction $19,024,031 DOE State Revolving Fund (SRF) Construction Loan $12,000,000 Loan at 2.7% interest; no match required June 2014 Ongoing Transportation Lauridsen Blvd Bridge Replacement $5,971,031 BRAC Grant $4,776,825 grant $1,194,206 City Nov 2010 Final payment being processed and project being closed out with WSDOT Solid Waste 2013-2015 Waste Reduction, Recycling, Moderate Risk Waste Disposal $225,000 DOE Coordinated Prevention Grant $168,750 grant $56,250 City Oct 2013 Ongoing Landfill Bluff Cell Stabilization $21,249,693 Interagency Agreement with DOE $3,999,100 Financial Assistance NA Agreement is finalized. Construction is underway. M - 3 3/03/2015 Landfill Bluff Cell Stabilization $21,249,693 Public Works Board (PWB) Construction Loan $7,000,000 loan at 2.55% interest Expected July 2015 Applied May 16, 2014 List of Acronyms BRAC: Bridge Replacement Advisory Committee BPA: Bonneville Power Administration DOE: Department of Ecology DWSRF or SRF Drinking Water State Revolving Fund or State Revolving Fund NOANet Northwest Open Access Network NOSC North Olympic Salmon Coalition PASD Port Angeles School District PSP Puget Sound Partnership PWB: Public Works Board, administers the PWTF Program PWTF: Public Works Trust Fund RCO: Recreation and Conservation Office SRF: Salmon Recovery Funding TIB, AIP or PSMP: Transportation Improvement Board, Arterial Improvement Program or Pedestrian Safety and Mobility Program WSDOT: Washington State Department of Transportation M - 4 3/03/2015 PUBLIC WORKS CONTRACT STATUS REPORT January 2015 / February 2015 (COSTS SHOWN INCLUDE APPLICABLE TAXES) ACTIVE CONSTRUCTION CONTRACTS AWARDED BY CITY COUNCIL PURCHASE ORDER CONTRACTS $7,500 - $25,000 AND LIMITED PUBLIC WORKS PROCESS OR SMALL WORKS ROSTER CONTRACTS UNDER $25,000 AWARDED IN LAST 30 DAYS (QUOTATIONS AVAILABLE FOR INSPECTION AT CONTRACT SPECIALIST’S OFFICE) CONTRACTOR OR VENDOR CONTRACT/ PO # DESCRIPTION DATE AWARDED AMOUNT *Hach Company WA-14-034 Water Treatment Plant Streaming Current Monitors Jan. 06, 2015 $30,335.01 *Carlson Sales Metering Solutions LO-14-036 Electric Meters Purchase Jan. 20, 2015 $49,451.21 *Small Works Roster Contract UPCOMING PUBLIC WORKS CONTRACTS (NEXT 60 DAYS; ESTIMATED DATES SHOWN) PROJECT TITLE ADVERTISE FOR BIDS BID OPENING START CONSTRUCTION END CONSTRUCTION None PROJECT TITLE BUDGET (Construction) ORIGINAL CONTRACT AMOUNT PRIOR CHANGE ORDERS JAN. & FEB. CHANGE ORDERS REVISED CONTRACT AMOUNT 2012 SCADA System Upgrade-Replacement (PSA 2012-09/WW0210) $730,103.00 $570,102.70 $147,920.76 $126,000.00 $844,023.46 Landfill Cell Stabilization (SW02-12) $15,983,577.00 $13,086,625.62 $68,221.39 $1,034,524.00 $14,189,371.01 Washington to I-Street Transmission Line Upgrades (CL02-2010) $200,000.00 $198,053.30 $0.00 $0.00 $198,053.30 Eclipse Feeder Upgrade – Phase II – Fairmont East UG (CL01-2006) $240,000.00 $235,895.74 (7,948.97) $0.00 $227,946.77 Waterfront Development Project – Phase II Part 2 ODT Trail West (TR02- 2003 ) $3,626,583.02 $334,035.79 $0.00 $0.00 $334,035.79 4th Street Stormwater Improvements (DR03- 2009) $1,699,911.00 $1,125,307.65 $0.00 $31,945.00 $1,157,252.65 City Hall South Parking Lot Repairs (GG01-10) $104,911.69 $104,911.69 $0.00 $0.00 104,911.69 Peabody Street Pavement Repairs (ST-14-023) $95,000.00 $89,525.00 $0.00 $0.00 $89,525.00 OMC Alternate Power Source (WF-186468) $110,000.00 $99,728.00 $0.00 $0.00 $99,728.00 OMC Upgrade Overhead (CL08-2007) $54,800.00 $52,152.44 $0.00 $0.00 $52,152.44 Tumwater Truck Route Sewer Extension (WW02- 2014) $149,500.00 $142,265.00 $0.00 $0.00 $142,265.00 WW10-08 CSO Phase 2 $15,836,159.00 $15,198,782.57 $0.00 $0.00 $15,198,782.57 M - 5 3/03/2015 M - 6 3/03/2015 M - 7 3/03/2015 DATE: February 19, 2015 TO: PARKS, RECREATION, & BEAUTIFICATION COMMISSION FROM: COREY DELIKAT, PARKS & RECREATION DIRECTOR SUBJECT: 2015-2021 CAPITAL FACILITY PLAN PROJECT LISTING Summary: The Parks & Recreation Director has prioritized the 2015- 2021 Capital Facilities Plan (CFP) to review with the Parks, Recreation, & Beautification Commission during the February 19, 2015 Parks Commission meeting. Recommendation: 1) Approve the order of the listed Capital Facilities Plan (CFP) items; and 2) allow the Parks & Recreation Director to make minor modifications to the Departments portion of the CFP until the final Resolution is passed by City Council in May. Background/Analysis: The Capital Facility Plan is needed to satisfy State requirements for managed growth. This course of action also helps secure grant & loan funding and is used by the Federal Government for evaluation national programs and funding support. The CPF process starts by having City Staff putting together a prioritized list together of Capital Projects that are over $30,000. Once complete and prioritized (see attachment “A”), there is a Council Workshop, Public Hearings, and then a resolution is adopted by the City Council in May. The Project Selection Criteria for these projects is based on the following and was used by the Parks & Recreation Director when developing the Departments priority list:  City Council Goals  Employment Impact  Infrastructure  Community Benefits  Safety  Grant/Loan Opportunities  Legal Mandates  Economic Development  Public Health & Safety  Public Need Park, Beautification, & Parks Commission Memo SUBJECT: 2015-2021 CAPITAL FACILITY PLAN PROJECT LISTING ATTACHMENT “A”-PARKS & RECREATION CFP PRIORITY LISTING 1) PK03-2012 CITY PIER FIRE SUPPRESSION SYSTEM-CENTRAL/EAST SYSTEMS 2) PK03-2014 CIVIC FIELD LIGHTING REPLACEMENT 3) PK02-2012 CITY PIER ELECTRICAL UPGRADES 4) PK02-2014 ERICKSON PLAYFIELD CAMERA REPLACEMENT 5) PK01- 2014 CITY HALL CAMERA UPGRADES 6) PK02-2006 FINE ART CENTER ENTRANCE IMPROVEMENTS 7) PK02-2005 RESTROOM REPLACEMENT 8) PK11-2006 CITY PIER FLOAT REPLACEMENT 9) PK08-2002 NEIGHBORHOOD PARK RENOVATIONS 10) PK04-2006 SHANE & ELKS BALL FIELD LIGHTING PROJECT 11) PK04-2012 LINCOLN PARK DEVELOPMENT 1A (PARKING LOT) 12) PK04-2014 LINCOLN PARK DEVELOPMENT 1B (PARKING LOT) 13) PK01-2010 CIVIC FIELD UPGRADES (PARKING LOT) 14) PK03-2007 TENNIS COURTS LIGHTING AT ERICKSON PLAYGROUND (PARKING LOT)