HomeMy WebLinkAbout5.19.16 AgendaPhone: 360‐417‐4550 | Fax: 360‐417‐4559
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308 East Fourth Street | Port Angeles, WA 98362‐0217
May 19, 2016
City Council Chambers
6:00 p.m. Meeting
AGENDA
1. Call to Order
2. Roll Call
3. Approval of Minutes – April 21, 2016
4. Public Comment
5. Finance/Packet Items
a. Revenue & Expenditure Report
6. Legislation
a. Naming & Renaming of Public Facilities
b. Alcohol Use Policy
c. Municipal Code Changes
7. Late Items
8. Director’s Report – Information Only
9. Adjournment
Next Meeting: September 15, 2016
Vern Burton Meeting Room #3
6:00 p.m.
Parks, Recreation & Beautification Commission
WASHINGTON, U.S.A.
CITY OF
Page 1 of 2
PORT ANGELES PARKS, RECREATION & BEAUTIFICATION COMMISSION MEETING
Port Angeles, Washington
April 21, 2016
CALL TO ORDER – REGULAR MEETING:
Chairperson Shargel called the regular meeting of the Parks, Recreation & Beautification Commission to order at 6:00 p.m.
ROLL CALL:
Members Present: Commissioners Forrest, Peterson, Shargel, Sinton, & Sutcliffe; Student Representatives Brandon & Palenga.
Members Absent: Commissioners Pittis & Young.
Staff Present: Director Delikat & Secretary Boone.
APPROVAL OF THE MINUTES:
It was moved by Sinton and seconded by Forrest to approve the minutes of the March 17 regular meeting. Motion carried 5 - 0.
PUBLIC COMMENT:
None.
FINANCE & PACKET ITEMS:
Director Delikat reviewed the March 2016 revenue and expenditure reports with the Commission.
LATE ITEMS:
None.
LEGISLATION:
None.
DIRECTOR’S REPORT (PowerPoint Presentation):
1. Pier Floats and Civic Field Light Grants
Bids open for the Civic Field Light project on April 26 at 2pm. Because of the grants received for the project, the City and
School District have some seed money to work on other projects at Civic. The School District asked for a new sound system
which the City is trying to get done before graduation in June. The Pier Floats project is behind schedule and there is no
timeframe for the completion at this time.
2. Volunteer Work Parties
AmeriCorps helped with a cleanup at the Senior Center and Francis Street Park for Mayor’s Day of Service. Two Revitalize
Port Angeles volunteers, Ned Salman and Jay Turner, built new benches at Conrad Dyer Memorial Fountain.
3. Ocean View Cemetery
The cemetery moved from a paper ad to an ad on the Peninsula Daily News’ website which received 106 clicks and 273,000
impressions in its first two months running.
4. City League Softball Umpires
After receiving a $1/year raise over the next 3 years, umpires will be held more accountable for their roles: they will be
required to have a dress code, take an ASA umpire test, complete a rules clinic, and receive a performance evaluation.
5. Dream Playground
The company that created Dream Playground, Leathers & Associates, is sending a consultant to Port Angeles to look at the
playground and provide an assessment for what to do about the state of the playground moving forward.
6. 7th Generation Advisors
The City is working with a consultant on possibly testing out a product that would help maintenance staff be more efficient
with garbage removal. A sensor in the bins will let staff know when it needs to be emptied, saving time, gas, and dump fees.
7. Waterfront Trail
The Waterfront Trail remains closed after a landslide following a house fire on the bluff. The City is waiting to hear back on
a geotech report about the stability of the bluff before crews can go into the area toc lean it. The City’s goal is to have it
reopened in time for the marathon in June
8. 4th of July
Commissioner Sinton updated the Commission about the committee that was created by the Chamber of Commerce to put on
this year’s 4th of July festivities. She said there will still be a parade and fireworks show. The theme for the parade is “Love
Where You Live” and it is sponsored by Kitsap Bank and the Grand Marshall is the National Parks Director. They’re
considering hosting a pet parade and children’s activities as well as a race in the morning and beer garden in the afternoon.
9. West Coast Baseball League
Director Delikat informed the Commission that he has had discussions with the owner of a West Coast Baseball League team
that is interested in bringing his team to Port Angeles. It is a collegiate level summer league that would use Civic Field and be
very active in the community. Delikat will have more information available about next steps at the May meeting.
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10. Future Items
a. Concussion and cardiac arrest presentation from Port Angeles School District Athletic Director Dwayne Johnson
b. Presentation and introduction to the West Coast Baseball League by Matt Acker
11. Questions/Comments
a. Commissioner Forrest let the Commission know about an event called Waterfront Day on Sunday, April 24.
b. Commissioner Sutcliffe asked if benches will be reinstalled at Webster Park and Director Delikat said that the City
is testing out anti-vagrancy benches at James Viewpoint that might be considered for the future at Webster Park.
ADJOURNMENT:
Chairperson Shargel adjourned the meeting at 6:57 p.m.
Next meeting is Thursday, May 19, 2016, in the Vern Burton Memorial Community Center meeting room #3 at 6:00 p.m.
David Shargel, Chairperson Emily Boone, Secretary
REVENUES
Account Budgeted Goal Year to Date Percentage of Goal
8010 - Ediz Hook Boat Launch $11,100 $1,262 11%
8010 - Gateway $5,800 $200 3%Note: Farmer's Market Pays Bi-Annually
8010 - Banner Rental $9,100 $4,427 49%
8050 - Cemetery $148,900 $50,513 34%
8221 - Sports $163,300 $55,850 34%
Vern Burton Rentals $30,000 $10,941 36%
Senior Center Membership $28,300 $11,232 40%
Total $396,500 $134,425
EXPENDITURES
Account Yearly Budget Spent to Date Percentage Spent
8010 - Administrative $273,200 $77,016 28%
8012 - Senior Center Operating $145,800 $49,398 34%
8050 - Cemetery Maintenance $164,400 $47,143 29%
8080 - Parks Maintenance $1,623,200 $570,948 35%
8112 - Senior Center Maintenance $41,500 $12,781 31%
8131 - Facility Maintenance $733,400 $243,717 33%
8221 - Sports $176,500 $63,099 36%
8224 - Youth & Family $83,200 $23,467 28%
Total $3,241,200 $1,087,569
2016 Parks & Recreation Department Financial Report
33% Year Lapsed
DATE: May 19, 2016
TO: PARKS, RECREATION & BEAUTIFICATION COMMISSION
FROM: COREY DELIKAT, PARKS & RECREATION DIRECTOR
SUBJECT: MUNICIPAL CODE CHANGES
Summary: Included in the 2016 work plan was updating the Port Angeles Municipal Code
(PAMC) as it relates to the Parks & Recreation Department. Updates to the PAMC pertaining to
the Parks & Recreation Department have not been done in many years and many sections were in
dire need of review. After several months working with staff, we completed a draft version of the
updated codes and sent them to the Commission on May 5, 2016, to review.
Recommendation: Approve the changes to the chapters of the PAMC that pertain to the
Parks & Recreation Department and allow the Director to make additional minor
modifications to the codes during the updating process, if necessary.
Background/Analysis:
During the January 21, 2016, work plan discussion with the Commission, we mentioned that we
would use 2016 to focus on developing, reviewing, and making minor changes to policies
throughout the department, especially policies that include the Commission in legislative matters.
Included in the work plan was updating the PAMC as it relates to our department. This is
something that has not been done in many years and many sections were in dire need of updating.
After several months working with staff, we completed a draft version of the updated codes and
sent them to the Commission on May 5 to review. After discussing these changes and receiving
approval by the Commission during the May 19 meeting, these recommended changes will be sent
to City department heads to review, since many portions of our codes affect them as well. For
example, during the updating process, we worked with Legal and the Police Department on items
that would affect their ability to enforce codes as they relate to issues in our parks. After that
process is complete, the codes will be sent to the Legal Department to create new ordinances to
take to an upcoming City Council meeting, hopefully by the end of July.
Chapters Updated:
2.32 Parks Commission
2.48 Ocean View Cemetery
3.70 Fees
12.04 Public Places (Parks)
12.08 Public Places (Vern Burton Community Center)
12.10 City Hall
12.12 Waterfront Parks Regulations
12.16 Port Angeles Fine Art Center
Parks, Recreation & Beautification Commission Memo
DATE: May 19, 2016
TO: PARKS, RECREATION, & BEAUTIFICATION COMMISSION
FROM: COREY DELIKAT, PARKS & RECREATION DIRECTOR
SUBJECT: NAMING & RENAMING OF PUBLIC FACILITIES POLICY PR-0504
Summary: The Parks & Recreation Department is in the process of reviewing all of our current
policies and changing them to fit the system and needs of our department. A perfect example is the
Naming & Renaming of Public Facilities Policy. This policy was developed during the time
Recreation was in Public Works, and now we have made moderate changes to the policy to better
reflect the current structure of our department.
Recommendation: Approve the changes to the Naming & Renaming of Public Facilities
Policy PR-0504.
Background/Analysis:
In 2013, the City put the Parks & Recreation Department back together after being separated in
Public Works for approximately 10 years. During that time, policies were developed, numbered,
and placed within the policy system of Public Works. We are now in the process of reviewing all
of our current policies and changing them to fit the system and needs of our own department. A
perfect example is the Naming & Renaming of Public Facilities Policy which was developed in
2006 when Recreation was in Public Works. After reviewing this policy, small changes were
made. It is important to note that the purpose of the policy has not changed, but minor content and
formatting changes have been made to help better clarify the policy.
Parks, Recreation & Beautification Commission Memo
PARKS & RECREATION DEPARTMENT
POLICY AND PROCEDURES_____________________________________
PR-0504 NAMING/RENAMING OF PUBLIC FACILITIES
Page 1 of 2
PR-0504
1. PURPOSE:
1.1. To establish written policies and procedures for processing request for naming or re-naming public facilities to
establish criteria for use in deliberating such requests.
2. DEPARTMENTS/DIVISIONS/PERSONNEL AFFECTED:
2.1. Department of Public Works & Utilities, Recreation DivisionParks & Recreation Department
2.2. Parks, Recreation & Beautification Commission
2.3. City Council
3. PUBLIC FACILITIESDEFINITIONS:
3.1. Public Facilities: Ppublic facilities shall include streets, roads, lanes, avenues, bridges, parks, public buildings,
public lands, and fountains, including all appurtenances associated with the aforementioned public facilities
under the management and control of the City of Port Angeles.
4. POLICY:
4.1. The naming of public facilities and areas should be approached with caution, patience, and deliberation, and with
an awareness of the potential sensitivity of these actions.
4.2. The City Council designated the Parks, Recreation & Beautification Commission, an advisory board, as the
Memorials Committee.
4.3. To avoid duplication, confusing similarity or inappropriateness, the Memorials Committee, in considering names,
shall review existing public facility names.
4.4. Consideration in naming public facilities shall be given to geographic location, historical or cultural significance,
and natural or geological features of the facility.
4.5. When individuals are being considered for names of public facilities, consideration shall be given to the
significance of the impact which the individual had on the community. Criteria, such as length of community
involvement, the different aspects of community involvement, public service in the community, public offices
held, and apparent motivation, shall be considered. In addition, special circumstances may be considered.
4.6. As a general rule, facilities should not be named for living persons; however, exception may be considered when:
(a) A significant contribution of land or money is made and the donor stipulates naming or dedication of the
facility as a condition of the donation, or (b) when an unusually outstanding public service would so justify.
4.7. If an individual is being considered as an appropriate name for a public facility, the individual, if living, must
consent to the use of his her/name on the facility. In the event the individual is not living, then the immediate
family shall be consulted and approval obtained (in writing) before the individual’s name is used.
4.8. In cases where an individual’s name is being considered where the person is living or in which the death of the
person or the event to be commemorated took place within the past year, there shall be a lapse of at least six
months to one year between the receipt of the name proposal and the final recommendation of its adoption.
4.9. As a general rule, portions of a facility shall not have a name other than that of the entire facility. This does not
preclude the placement of appurtenances on or within public facilities, which are “donated by” or “in the name
of” or “in memory of” individuals other than for whom the facility may be named. As an alternative, a
Ccommunity Mmemorial Wall has been established. Placement on theA cCommunity mMemorial Wall would be
for the purpose of special recognition of these individuals which would be considered more significant
recognition than the renaming of any public facility in their honor.
4.10. Timing is of the essence in naming facilities, since the interim or temporary designations tend to be retained. In
the development of facilities requiring naming, a name shall be designated, whenever possible, prior to
construction of the improvement.
PARKS & RECREATION DEPARTMENT
POLICY AND PROCEDURES_____________________________________
PR-0504 NAMING/RENAMING OF PUBLIC FACILITIES
Page 2 of 2
PR-0504
4.11. A name, once adopted, should be bestowed with the intention that it will be permanent, and changes should be
strongly restricted.
4.12. Existing facilities should not be considered for renaming except in the most unusual circumstances. Original
names and designations tend to remain when facilities are renamed, resulting in lack of recognition for the new
name.
5. PROCEDURES:
5.1. The Memorial Committee shall be the Parks, Recreation & Beautification Commission. The Committee shall
consider applications for memorials and make recommendations to the City Council.
5.2. All parties interested in making memorial recommendations should apply the established policy criteria prior to
presenting their recommendation.
5.3. Suggestions for names, whether solicited or not, shall be acknowledged and recorded for consideration by the
committee. When names are to be solicited, every effort should be made to involve community organizations,
citizens and the media, to assure the public an opportunity to participate.
5.4. The City Council may designate the names of public facilities after receiving a written recommendation from the
Memorial Committee.
5.5. The City Council will have the prerogative of accepting or rejecting any recommendation from the Memorial
Committee.
5.6. When recommending names to the Council, the Memorial Committee shall provide such historical or supportive
information, as appropriate, to justify the recommendation for naming or renaming a public facility. The
Committee needs a 2/3 majority vote of all Commission Members present.
5.7. The Memorial Committee shall appoint a representative to attend Council Meetings at which recommendations
will be considered.The Parks Commission shall appoint a representative to attend Council Meetings at which
recommendations will be considered. The appointed representative, the Chair of the Parks Commission, will
brief the Council during the meeting on why the Commission came to the decision to recommend the facility
naming/renaming nominee to Council. If the Chair is unavailable, the Vice Chair will take their place.
5.8. Naming/Renaming of public facilities shall be by City Council Resolution.
5.9. In the event that a new facility is being named, the designated name shall be established prior to dedication of the
facility.
5.10. The Memorial Committee shall consider all applications at the regular February meeting of the Parks, Recreation
& Beautification Commission. Applications may be submitted on a year-round basis; however, the Parks
Commission considerations recommendations to Council will take place one time annually.
5.11. Applications must be submitted to the Deputy Director of Recreation Parks & Recreation Director no later than
end of business day February 1st.January 1st.
5.12. All applications, whether approved or denied, will be responded to in writing.
5.13. In the event that an existing facility is being named or renamed, the new name shall become effective upon
approval by the Council and the placement of facility signs designating the new name.
Effective:
Supersedes: No. 01.2006
Approved: ____________________________
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DATE: May 19, 2016
TO: PARKS, RECREATION & BEAUTIFICATION COMMISSION
FROM: COREY DELIKAT, PARKS & RECREATION DIRECTOR
SUBJECT: ALCOHOL USE POLICY
Summary: The Port Angeles Municipal Code (PAMC) Chapter 12.04.130 states that possessing
and/or consuming intoxicating liquors, drugs, or narcotics is a prohibited activity in our parks.
During the process of updating the sections of the PAMC pertaining to the Parks & Recreation
Department, we felt that changes needed to be made to accommodate events that sell or serve
alcohol that take place at the waterfront, rental facilities, and Civic Field.
Recommendation: Approve the Alcohol Use Policy and allow the Director to make minor
modifications to the policy, if necessary.
Background/Analysis:
The Port Angeles Municipal Code (PAMC) Chapter 12.04.130 states that possessing and/or
consuming intoxicating liquors, drugs, or narcotics is a prohibited activity in our parks. The only
City facilities that users can currently apply for a permit to sell or consume alcohol are the Vern
Burton Community Center, Senior and Community Center, Port Angeles Fine Art Center, and the
Gateway Transit Center. As the Commission knows, staff has been in the process of updating the
sections in the PAMC that pertain to our department. When reviewing the codes, we felt that
changes needed to be made to accommodate events that take place at the waterfront such as the
City Pier and West End Park. For example, last year the event “Jammin’ in the Park” took place in
the summertime and had a beer garden. This policy will make it easier for events like this to apply
and be granted permission to sell and/or consume alcohol. Last year, the North Olympic
Discovery Marathon wanted to have a beer garden at the City Pier but we told them they could not
because the PAMC does not allow it. In the policy we also included the Lincoln Park and Jessie
Webster Park rental facilities because we are often asked during the rental process if they can bring
alcohol to their wedding reception or family reunion. This policy also addresses the use of alcohol
at Civic Field in case the City is able to secure a West Coast League baseball team. This policy
will not be signed or in effect until the updates in the PAMC have been approved and adopted by
the City Council. Because the Commission is going on a three month summer hiatus, we wanted
to get this policy approved before we assemble again in September.
Parks, Recreation & Beautification Commission Memo
PARKS & RECREATION DEPARTMENT
POLICY AND PROCEDURES_____________________________
PR-0402 ALCOHOL USE IN PARKS & RECREATION AREAS
Page 1 of 2
PR-0402
1. PURPOSE:
1.1. The Port Angeles Municipal Code Chapter 12.04.130 prohibits alcohol in parks and facilities without prior
written permission and completion of Alcohol Use Permit application.
1.2. To establish authority and procedures for allowing the sale and/or consumption of alcohol in designated parks
and recreation areas for specific events or users and specific time periods.
2. DEPARTMENTS/DIVISIONS/PERSONNEL AFFECTED:
2.1. Parks & Recreation Department and personnel
3. DEFINITIONS:
3.1. Alcohol - Alcohol is any liquor or other intoxicating liquid. Alcoholic beverages shall be limited to beer, cider,
wine, and champagne.
3.2. Director - The City of Port Angeles Parks & Recreation Director.
3.3. Parks & Recreation Areas - The City of Port Angeles Parks & Recreation Department will accept applications for
alcoholic beverages to be sold and/or consumed at the following parks and recreation areas:
- City Pier
- Civic Field
- Gateway Pavilion
- Jessie Webster Campfire Clubhouse
- Lincoln Park Clubhouse
- Lincoln Park Loomis Building
- Port Angeles Senior and Community Center
- Vern Burton Community Center & Parking Lot Area
- West End Park
4. POLICY:
4.1. Any person requesting permission to serve alcohol in an allowed parks and recreation area must comply with the
procedures and requirements contained within this policy.
5. PROCEDURES:
5.1. Prior to submitting the Alcohol Use Permit application, the applicant must successfully apply for a license from
the Washington State Liquor and Cannabis Board to sell and/or serve alcohol in parks and recreation areas under
the rules and regulations in this policy.
5.2. Any person or entity seeking to host an event at a City of Port Angeles parks and recreation area at which alcohol
will be served and/or consumed must complete and submit to the Parks & Recreation Department an Alcohol
Use Permit for approval at least two (2) weeks prior to the event. The approved Washington State Liquor and
Cannabis Board permit must be attached to the Alcohol Use Permit application.
5.3. A designated alcoholic beverage service area must be established. A drawing of the alcoholic beverage area must
be provided to the Parks & Recreation Department prior to the event. The drawing will be reviewed by the City
of Port Angeles Fire Department for code approval.
5.4. The Alcohol Use Permit and all required state permits must be displayed in a conspicuous place during the entire
event. It is the sole responsibility of the applicant to obtain and post the permit.
5.5. Alcoholic beverages must remain within the designated alcoholic beverage area. Signs shall be posted at each
exit stating “NO ALCOHOL BEYOND THIS POINT.”
PARKS & RECREATION DEPARTMENT
POLICY AND PROCEDURES_____________________________
PR-0402 ALCOHOL USE IN PARKS & RECREATION AREAS
Page 2 of 2
PR-0402
5.6. The designated alcoholic beverage area shall be separately fenced with a barrier of at least 42 inches high. Such
barriers include: a six (6) foot high chain link fence, a 42-inch high picket fence, or a 42-inch high orange
construction fence. Event tents may be used as alcoholic beverage areas as long as the tents comply with all
applicable building codes and are subject to inspection by the building and/or fire department.
5.7. Sufficient lighting shall be required in the alcoholic beverage area so that identification may be checked and
patrons may be observed for enforcement of liquor laws and rules.
5.8. If event organizers want the Port Angeles Police Department involved with the event, then the event organizers
must coordinate directly with the Police Department.
5.9. The event organizers shall ensure that the operation of the alcoholic beverage area complies with the
requirements contained within the City noise ordinance.
5.10. The event organizers must provide access to food service and public restrooms during the hours of the sale and/or
consumption of alcohol.
5.11. If single serve aluminum cans are used to dispense beverages, then per RCW 70.93.093, recycling containers
must be provided.
5.12. Alcohol service must stop a minimum of thirty (30) minutes before the designated end time of the event and/or
shall not extend past 10:30 p.m.
5.13. The event organizers must provide complete cleanup of the site immediately following the event, including, but
not limited to the removal of all trash and debris.
5.14. Alcohol service that has not been approved by the City or does not meet the requirements contained in this Policy
may result in immediate cancellation of the parks and recreation area rental, forfeiture of the damage deposit,
and/or additional fees.
5.15. The City reserves the right to place further restrictions on the way in which alcohol is managed at the proposed
event.
6. FEES/INSURANCE/LIABILITY
6.1. The sale, service, and/or consumption of alcohol in parks and recreation areas is subject to Washington State
Liquor and Cannabis Board regulations, licensing, and permit requirements. Different events are subject to
different types of permits. It is the applicant’s responsibility to submit the proper insurance and liquor license
prior to the start of the event. Liquor licensing information is available at www.liq.wa.gov.
6.2. Upon approval of the Alcohol Use Permit, user shall procure and maintain for the duration of the event General
Liability insurance. The General Liability insurance shall be written with limits no less than $1,000,000 each
occurrence and $1,000,000 general aggregate. User will provide the City with an insurance certificate and the
City is to be named as an additional insured.
6.3. User shall procure and maintain for the duration of the agreement Liquor Liability insurance in the amount of
$1,000,000 each occurrence. The City is to be named as an additional insured on Liquor Liability insurance. Host
liquor liability coverage may be substituted when alcohol is consumed and not sold on premises with the prior
written approval of the City
6.4. It is illegal for anyone under the age of 21 to consume alcoholic beverages in the State of Washington. As the
host organization or authorized representative listed on the Alcohol Use Permit application, the named person
and/or entity is legally liable for any consumption and/or possession of alcohol by a minor.
Effective:
Approved: ____________________________