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HomeMy WebLinkAbout5.19.16 MinutesPage 1 of 2 PORT ANGELES PARKS, RECREATION & BEAUTIFICATION COMMISSION MEETING Port Angeles, Washington May 19, 2016 CALL TO ORDER – REGULAR MEETING: Chairperson Shargel called the regular meeting of the Parks, Recreation & Beautificat ion Commission to order at 6:00 p.m. ROLL CALL: Members Present: Commissioners Forrest, Peterson, Pittis, Shargel, Sinton, Sutcliffe & Young; Student Representative Brandon Members Absent: Student Representative Palenga Staff Present: Director Delikat & Secretary Boone APPROVAL OF THE MINUTES: It was moved by Peterson and seconded by Sutcliffe to approve the minutes of the April 21 regular meeting. Motion carried 7 - 0. PUBLIC COMMENT: Mayor Patrick Downie complimented the Parks & Recreation Department’s Beautification Crew for the work they’ve done around City Hall and other park areas. He also expressed his deep appreciation for the work done by the parks maintenance staff. Commissioner Forrest made a motion to move the first item on the Director’s Report, a presentation from Matt Acker of MACK Athletics, Inc. to follow the public comment period. Commissioner Sutcliffe seconded the motion and all were in favor. The Commission used this time to listen to a presentation by Acker about the format and structure of the West Coast League, and their reasoning behind choosing Port Angeles as a location for basing a baseball team. Acker spoke about the structure of the league, atmosphere of the games, the operations, and the goals for a new team. Acker’s business partner Dean Reynolds spoke briefly about the marketing side of the business, and Jim Swanson, Managing Partner for the West Coast League’s Victoria Harbourcats, also spoke briefly about the league and the environment of the games. FINANCE & PACKET ITEMS: Director Delikat reviewed the April 2016 revenue and expenditure reports with the Commission. LATE ITEMS: None. LEGISLATION: 1. Naming/Renaming of Public Facilities Policy Commissioner Pittis made a motion to approve the changes to the Naming & Renaming of Public Facilities Policy PR -0504 and it was seconded by Commissioner Forrest. Motion carried 7 - 0. 2. Alcohol Use Policy Commissioner Peterson made a motion to approve the new Alcohol Use Policy and allow the Director to make minor modifications to the policy, if necessary. Director Delikat noted that the policy will not go into effect until after the City Council has adopted changes to the municipal code. The motion was seconded by Commissioner Pittis and it passed 7 - 0. 3. Municipal Code Changes Commissioner Pittis made a motion to approve the updates to the chapters of the Port Angeles Municipal Code that pertain to the Parks & Recreation Department and allow the Director to make additional minor modifications to the code during the updating process if necessary. Commissioner Peterson seconded the motion and it passed 7 - 0. DIRECTOR’S REPORT (PowerPoint Presentation): 1. Waterfront Trail The debris and bulkhead from the house fire on the bluff over the Waterfront Trail was removed earlier in May. During the closure of the trail, two trees also fell over into the closed -off portion of the trail. The City has a contractor going in to add gravel to the crater on the bluff, so the City decided to add the cleaning of the trail to the contract. Cleanup begins May 23 and the trail is still scheduled to reopen prior to the North Olympic Discovery Marathon on June 4 -5. Director Delikat also informed the Commission that the hospital recently contacted him to let him know that they will be building a soldier wall which will cause a portion of the Waterfront Trail east of Francis Street Park to be closed for 4 -6 weeks. Delikat asked the hospital to consider reopening the trail on weekends as long as the contractor determines that it is safe to do so. The project will begin after the 4th of July through the beginning of August. 2. Civic Field Lighting Project Colvico, Inc. from Spokane was awarded the Civic Field Lighting replacement contract. Co lvico’s base price bid came in low enough that the additive bid for an LED lighting system was attainable. The project will begin on July 18 and is scheduled to be complete by the end of August. Page 2 of 2 3. Shane Park Restrooms The remodel of the Shane Park restrooms to fully ADA-accessible restrooms is complete. 4. Lincoln Park Shed Two old sheds were removed from the Lincoln Park ballfields last summer. The City is partnering with the Cal Ripken baseball league to build one larger shed which will be shared. Many supplies have been donated by Thomas Building Center. 5. Pier Floats Due to delays in the permitting process, it does not look promising that the City will get the City Pier floats in this year, so they will likely be installed next spring. 6. Downtown Sidewalks & Tree Wells Replacement Project There are many tree well and sidewalk failures along First Street. Tree pits are caving in and sinking and there are a number of upheaving sidewalks caused by larger trees. The project will likely go out to be soon and it has not been determined when the project will take place. 7. Boys & Girls Club The Port Angeles Boys & Girls Club’s enrollment has increased 20% over the last year and the club has maxed out its 4,000 square foot building. They are working on getting funding to build a new club, but in the meantime Director Delikat may be partnering with them on a Facility Use Agreement which would allow them to use the Vern Burton Gym when it’s not being used by other groups or renters. He will be meeting with the club in the upcoming weeks to see if this is a possibility. 8. Georgiana Playground The City is working with the hospital on funding new playground equipment at Georgiana Park. The playground will feature an autism-inclusive section and other ADA-accessible features. The estimated cost is $140,000. The City will knock of $40,000 for installation and the hospital has donated $50,000, the hospital foundation has donated $5,000, and Director Delikat will work on finding funding elsewhere to make up the difference. Bill and Kelsey Kintner reached out to Delikat and expressed interest in helping with the project as well. This project is hoped to be completed in 2017. 9. Pilot’s Loop A local group called OVAL received approval from the Port to access part of the property around the airport to create a loop that will help get bicyclists off of 18th Street. The group worked with the Parks Department on installing a bollard and gravel in Lincoln Park and the Street Department built an entrance on “F” Street. 10. Erickson Skate Park A local man named Matthew Weaver reached out to the Parks Department about taking ownership of the Skate Park to decrease vandalism and decrease the amount of bicycles and scooters using the park. Mr. Weaver’s goal would be to create a skate park association or volunteer group to help police the skate park. 11. RCO Grant Review Director Delikat shared with the Commission about his experience as a grant reviewer for the state. He said it was a rewarding and a learning experience that provided him with good information to take with him as he goes to apply for grants in the future. 12. CFP The Capital Facilities Plan will be going to Council soon. The higher ranking projects are still in the budget. 13. Celebration of Life A celebration of life for former longtime director of the Fine Arts Center Jake Seniuk will be Sat., May 21, from 2-4 p.m. 14. Contracts/Agreements a. BMX – will be complete by the end of May b. Co-Soccer Amendment – will be completed before the fall soccer season 15. Future Items a. Concussion and cardiac arrest presentation from Port Angeles School District Athletic Director Dwayne Johnson b. Park maintenance project updates 16. Questions/Comments a. Commissioner Peterson asked Director Delikat if the lights that are out at Shane Park will be replaced. Delikat said that it is in the CFP but he needs to go out for grants for seed money. b. Commissioner Forrest told the Commission that the first ever Port Angeles Waterfront Day was a success despite the bad weather and they plan to do it again next year. c. Commissioner Sutcliffe informed the Commission that three half-mile sections of the Waterfront Trail recently needed adopters. Two community groups, PA Can and Revitalize Port Angeles, stepped up immediately and adopted two of the sections and Sutcliffe and her husband adopted the third section. ADJOURNMENT: Chairperson Shargel adjourned the meeting at 7:43 p.m. Next meeting is Thursday, September 15, 2016, in the Vern Burton Memorial Community Center meeting room #3 at 6:00 p.m. David Shargel, Chairperson Emily Boone, Secretary