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HomeMy WebLinkAboutParks Minutes 09/20/2017PORT ANGELES PARKS, RECREATION & BEAUTIFICATION COMMISSION MEETING Port Angeles, Washington September 20, 2017 SPECIAL PRE -MEETING — VOTE TO FILL COMMISSION VACANCIES: Commissioners in Attendance: Kirsch, Shargel, Sinton, Sutcliffe & Wojnowski. The Commissioners interviewed three candidates for the one vacancy on the Commission: Port Angeles residents Elizabeth Dunne, Ronald Johnson, and Timothy Tucker. Following the interviews and a discussion of the applicants, Commissioner Sinton made a motion to recommend to City Council that Timothy Tucker be named to the Parks, Recreation & Beautification Commission for the unexpired term which runs through February 2021. Commissioner Kirsch seconded the motion which passed 5-0. The Commissioners also interviewed one candidate for the two Student Representative positions available on the Commission: Port Angeles resident and high school student Hollund Bailey. Following the interview and a discussion of the candidate, Commissioner Sutcliffe made a motion to nominate Hollund Bailey for one of the two vacant Student Representative positions to represent the Parks, Recreation & Beautification Commission for the 2017-2018 school year. Commissioner Sinton seconded the motion which passed 5-0. CALL TO ORDER — REGULAR MEETING: Chairperson Shargel called the regular meeting of the Parks, Recreation & Beautification Commission to order at 6:17 p.m. ROLL CALL: Members Present: Commissioners Kirsch, Shargel, Sinton & Sutcliffe. Not Present: Commissioners Peterson & Wojnowski. Staff Present: Director Delikat & Secretary Moore. APPROVAL OF THE MINUTES: It was moved by Commissioner Sutcliffe and seconded by Commissioner Sinton to approve the May 18 regular meeting minutes. Motion passed unanimously. PUBLIC COMMENT: 1. Elizabeth Dunne, 529 Whidby Avenue: Dunne briefly commented on the sequoia tree at Lions Park. She said she has had conversations with a number of people in the community who love the tree and she is happy that there have been discussions regarding preserving the tree. Dunne provided the Commissioners copies of a report created by Peninsula Urban Forestry regarding the tree and tree management. She encouraged the Commissioners to go see the tree if they haven't before. She said the tree is worthy of making sure it is saved and she hasn't seen any reasons why it needs to be removed. Dunne expressed her feelings that the community should have a voice about the parks and that the City should have a process in place regarding tree removal for the community. 2. Tom Gosser, 113 Lopez Avenue: Gosser said he hopes the City would consider keeping the sequoia tree at Lions Park. He said it is a shame when trees are gone because we can't get them back. FINANCE & PACKET ITEMS: Director Delikat reviewed the Parks & Recreation Department's latest expenditure and revenue reports with the Commission. He said the department is doing great on its revenues, though there is some concern with the cemetery's revenues which is due in part to trends in the industry. Delikat said the department's expenses are on target. LATE ITEMS: None. LEGISLATION: None. DIRECTOR'S REPORT (PowerPoint Presentation): 1. City Pier Floats: The floats have arrived and will be stored at Ediz Hook until they will be installed next year, with the goal of installation by Memorial Day Weekend. 2. Quinn Redlin Kintner Memorial Park: The project is underway and Lakeside Industries donated their labor to install the impervious asphalt, which they completed in two days. The Parks Department is now installing the toys, with the goal of mid-October for completion and ribbon cutting. 3. Calisthenics Park at Erickson Playfield: The new equipment is installed, and the department is in the process of putting in the sub -base and flooring. The goals is to finish the project by the end of September with a grand opening ceremony sometime in October. 4. New Park Signs: The City park signs have been redesigned using our new shade of blue. The department will work on rolling out the signs in all of our parks over time. Page 1 of 3 5. Scooter Chapman Press Box at Civic Field: At the next home PAHS football game, there will be a dedication ceremony for the renaming of the press box at Civic Field for Scooter Chapman. 6. Lefties Baseball: The Lefties had a great first season, with an average of 1,300 fans per game, and an overall attendance of 40,000 for the season. Although the year was a success, Director Delikat mentioned that he will be working with the team over the winter to continue to make improvements for next season. 7. 51h & 111h Street Community Gardens: Director Delikat met with Hank Gibson lately to discuss the gardens and what more can be done. Mr. Gibson will begin focusing on a campaign to get more people involved in the gardens in the near future. 8. CRTC Benches: Director Delikat met with CRTC regarding the progress of the carbon fiber benches. CRTC is looking at a target date of November to have the first two benches completed. This works out great for the department because knowing the actual cost to make the bench will help with updating the memorial and donation policy. 9. Departmental Updates: a. Parks Department Ordinance Changes – Several updates were made to the department's ordinances, with the major change being to the skate park ordinance. After Director Delikat met with the Rotary Club regarding use of the skate park, they determined that it would be best to be reclassified as a multi -use facility, allowing non -motorized bicycles and scooters. There has been no significant damaged caused by bicycles or scooters, so all groups feel it's in everyone's interest to change the rules. This will come before the Commission at a later meeting for legislation and the recommendation will then be taken to City Council. b. Boards, Committees & Commissions Ordinance Updates – The City is working on standardizing how all of its boards, committees, and commissions operate. Director Delikat tasked the Commissioners with drafting several supplemental questions which will be sent to all future applicants prior to selection for interviews. c. Comprehensive Plan – The Parks Department's Comp Plan was sent to the Recreation Conservation Office and it was accepted. This allows the City to apply for state grant funding starting in 2018. d. Volunteer Policy – Director Delikat is drafting a volunteer policy since there has recently been a large increase in the number of interested volunteers. The City's legal department is reviewing the draft with the hopes to implement the policy city-wide. e. Public Space Merchant Permit – The department has received one application to date. The vendor was located on the Pier for about a month before weather became an issue and they attempted to relocate several times. f. Facility Interlocal Agreement – Director Delikat has been meeting with other agencies—Peninsula College, Port Angeles School District, and the Lower Elwha Klallam Tribe—to share ideas about how each agency can work together. The group is in the process of drafting an Interlocal Agreement which will allow each agency to use the other agencies' facilities if needed. g. Park Improvement Fund Change – The Lincoln Park Improvement Fund has been renamed the Park Improvement Fund, so that a separate revenue account wouldn't have to be created. This Fund can be broken down by line items and currently host funds for both Lincoln Park and Civic Field revenue. h. Fine Arts Center Ductless Heating System – The PAFAC recently was switched from the old boiler to a new ductless heat pump and they're very happy with the new system. This was able to happen because of the addition to the Facilities Revolving Fund that was established in the Capital Facilities Plan (CFP) for improving our aging infrastructure. i. Erickson Camera Project – The cameras will be updated to the current camera system in place downtown. This CFP project will go to a Council meeting in October for approval. j. After School Programs – The Parks & Recreation Department has worked with two different kids programs recently. C&C Kids needed a home for two weeks because of gym renovation by the school district and, because of the City's facility use agreement with the Port Angeles School District, the summer school program was able to use the Vern Burton Gym. The agreement made the transition from facilities quick and smooth. Also, the Pool District recently created a new afterschool program, so the City established a Facility Use Agreement allowing them to use the Vern Burton Gym and other City facilities as needed throughout the school year. This agreement can last as long as the Pool District needs while they build their new facility. This partnership has helped fill a void in the community for childcare. k. Lodging Tax – Director Delikat submitted applications for the department's basketball tournaments and for Civic Field. The Civic Field funding will focus on ADA improvements to the facility. 10. Future Items: a. Sean Coleman, Lincoln Park BMX Association b. Anya Samawicz, Lincoln Park Nature School c. Concussion & Cardiac Arrest Update d. Memorial/Donation Policy e. Redwood Tree at Lions Park f. Shane Park Picnic Shelter 11. Questions/Comments: a. Commissioner Sinton asked about the status of the scoreboard at Civic Field. Director Delikat said it is still part of the replacement program and he is looking at ideas for funding sources. Page 2 of 3 b. Commissioner Sutcliffe asked if there will be a bike rack at Civic Field. Director Delikat said that it has been picked up and it will be painted and installed this winter. c. Commissioner Sinton asked if the new Volunteer Policy will apply to groups like United Way. Director Delikat said that it has taken groups and organizations into consideration and there will need to be one designated contact person in charge of everyone in the group or organization. ADJOURNMENT: Chairperson Shargel adjourned the meeting at 7:09 p.m. The next meeting is October 19, 2017, at 6:00 p.m. in the City Council C ambers. � Q,1A4Nx Pn a7t-c- David Sharg , a' ersa Emily Moore, ecretary Page 3 of 3