HomeMy WebLinkAbout5.18.17 AgendaPhone: 360‐417‐4550 | Fax: 360‐417‐4559
www.cityofpa.us | eboone@cityofpa.us | facebook.com/portangelesparksandrec
308 East Fourth Street | Port Angeles, WA 98362‐0217
May 18, 2017
City Council Chambers
6:00 p.m. Meeting
AGENDA
1. Call to Order
2. Roll Call
3. Approval of Minutes – April 20, 2017
4. Public Comment
5. Finance/Packet Items
a. Revenue & Expenditure Report
6. Legislation
7. Late Items
8. Director’s Report – Information Only (Main Topics)
a. Lincoln Park BMX Track Update – Sean Coleman
b. Public Space Merchant Permit
c. Capital Projects Update
d. Civic Revenue Account – Lefties & Communication Tower
e. Town Hall Meeting
f. CRTC Bench Update
9. Adjournment
Next Meeting: September 21, 2017
Vern Burton Meeting Room #3
6:00 p.m.
Parks, Recreation & Beautification Commission
WASHINGTON, U.S.A.
CITY OF
Page 1 of 2
PORT ANGELES PARKS, RECREATION & BEAUTIFICATION COMMISSION MEETING
Port Angeles, Washington
April 20, 2017
CALL TO ORDER – REGULAR MEETING:
Chairperson Shargel called the regular meeting of the Parks, Recreation & Beautification Commission to order at 6:03 p.m.
ROLL CALL:
Commissioners Present: Kirsch, Shargel, Sutcliffe, Wojnowski. Student Representative Palenga.
Commissioners Absent: Commissioners Peterson, Sinton. Student Representative Brandon.
Staff Present: Director Delikat & Secretary Boone.
APPROVAL OF THE MINUTES:
It was moved by Kirsch and seconded by Sutcliffe to approve the March 16 meeting minutes. Motion passed unanimously.
PUBLIC COMMENT:
None. Mayor Patrick Downie used this time to thank the Commissioners for volunteering their time to serve on the Commission.
Mayor Downie presented each Commissioner with a City pin designated “Parks Commission.”
FINANCE & PACKET ITEMS:
Director Delikat reviewed the latest Parks & Recreation Department expense and revenue reports with the Commission. Delikat
also included the following memos to Council in the packet for Commissioners to review: Avigation Easement for Fairchild
Airport, City Pier Transient Moorage Float Replacement Project, and Race Street Crosswalk Improvement.
LEGISLATION:
None.
LATE ITEMS:
None.
DIRECTOR’S REPORT (PowerPoint Presentation):
1. Civic Field Updates
a. Construction of the new roof is nearly complete
b. The third base dugout is currently being built by volunteers
c. The old batting cage and bullpen were removed and are being relocated. A new batting cage and net has been ordered
d. Bid requests for repainting the facility have gone out. Sticking with the colors in the City logo
e. Leftover funding from the lighting project will be used to install a new sound system in August
f. The Lefties will begin construction this weekend on the retaining wall and façade of the north entrance to the field
2. West Coast League Revenue Account
Director Delikat is working with Finance to look at creating a revenue account for all money received from the Lefties to be
used for future projects and reinvesting in Civic Field
3. Q1 & Q2 Major Projects
a. City Pier Floats – the project is on schedule and is under construction
b. Ediz Hook Floats – 1 float is built and 2 more need to be built
c. Georgiana Playground – has been delayed due to weather and other projects
4. Other Items
a. May 23 City Council Work Session: Advisory Boards, Committees & Commissions – Director Delikat and other City
staff members are working on a presentation for Council regarding ways to make all City boards, committees, and
commissions more consistent in regards to structure/format
b. Lincoln Park House – the vacant house at Lincoln Park is going to be a surplussed and demolished
c. Banner Replacements – all Parks & Recreation Department street banners have been professionally remade
d. Recreation Policies – all adult league policies have been reviewed, updated, and added to the policy manual
e. Vendor Policy – after receiving a number of inquiries regarding doing business on City parks properties, the
department is working on a policy and permit to allow select vendors, merchants, and service providers to do
business on City parks and facilities. The policy and permit will be brought before the Commission in May
f. Vacant Commission Position – Commissioner Scott Johns submitted his resignation via email on April 13. The
vacant position will be advertised for in the beginning of May
5. Future Items
a. Parks & Recreation Software Program
b. Memorial Program
c. City Security Improvements
Page 2 of 2
6. Questions
Commissioner Wojnowski asked Director Delikat if there was an opportunity for other user groups to use City facilities for
free, similar to the Athletic Field Use Policy. Delikat said there is, and he explained how the Parks & Recreation Department
has become more of a recreation facilitator for youth sports and activities since the programs were cut by Council during the
priority setting process in 2015.
ADJOURNMENT:
Chairperson Shargel adjourned the meeting at 7:17p.m.
Next meeting is May 18, 2017, in the Vern Burton Memorial Community Center meeting room #3 at 6:00 p.m.
David Shargel, Chairperson Emily Boone, Secretary
REVENUES
Account Budgeted Goal Year to Date Percentage of Goal
8012 - Senior Center Membership $28,000 $11,182 40%
8050 - Cemetery $150,000 $33,765 23%
8155 - Banner Rental $9,500 $7,295 77%
8155 - Ediz Hook Boat Launch $8,000 $1,517 19%
8155 - Gateway $5,000 $100 2%
8155 - Vern Burton Rentals $30,000 $8,356 28%
8221 - Sports $162,500 $84,667 52%
Total $393,000 $146,882
EXPENDITURES
Account Yearly Budget Spent to Date Percentage Spent
8010 - Administrative $258,800 $72,473 28%
8012 - Senior Center Operating $152,200 $49,964 33%
8050 - Cemetery Maintenance $172,200 $53,053 31%
8080 - Parks Maintenance $1,681,300 $526,457 31%
8112 - Senior Center Maintenance $42,200 $13,906 33%
8131 - Facility Maintenance $795,700 $271,103 34%
8155 - Facility Rentals $89,100 $33,747 38%
8221 - Sports $189,100 $69,965 37%
Total $3,380,600 $1,090,668
2017 Parks & Recreation Department Financial Report
33% Year Lapsed
PARKS & RECREATION DEPARTMENT
POLICY AND PROCEDURES
PR-0404 PUBLIC SPACE MERCHANT PERMIT
INFORMATION & CONDITIONS OF THE PUBLIC SPACE MERCHANT PERMIT
1. It is unlawful for any person or business to sell or offer for sale any food, beverages, services, or merchandise in any City‐owned
park or recreation facility without first obtaining a permit for each vending location. Permits shall be issued only after approval
of a Public Space Merchant Permit application by the City of Port Angeles and after payment of a permit fee. Short term, single
season merchants shall be completed through the Public Space Merchant Permit application process described below. City
provided permanent or semi‐permanent merchant structures or areas shall be awarded on a competitive basis through an RFP
process completed as openings become available in selected City owned properties.
2. The fees shall be sufficient to cover all direct and indirect costs and expenses of the City and shall be reviewed annually by the
Parks & Recreation Department and approved by City Council.
3. As per Port Angeles Municipal Code Chapter 12.12.010, the following are considered waterfront park locations:
a. City Pier ‐ Located at the foot of Lincoln Street in the City of Port Angeles, including Hollywood Beach.
b. West End Park ‐ Located at the foot of Railroad Avenue and Oak Street in the City of Port Angeles.
c. Esplanade ‐ Located east of West End Park, from Oak Street to Laurel Street.
d. Valley Creek Estuary ‐ Located at Cherry Street and Marine Drive.
4. For the purposes of this policy, the Public Space Merchant Permit applies to small, moveable carts or stands that are operated
from a fixed location and designed to be readily moved under the control of one person but not under its own power. If wheels
are used, a minimum of two functional rubber‐tired wheels and positive wheel‐locking devices are required.
5. Merchants interested in selling in public parks and facilities are required to apply for a Public Space Merchant Permit. The City of
Port Angeles will have the right to review the dates and location where the merchant will be selling, prices being charged, and
products and services being sold to ensure that the concessions are appropriate.
a. Products being sold must complement the needs of park users.
b. The City reserves the right to allow more than one merchant per park and limit the number of merchants at a facility.
c. Proposals will be reviewed for conformity with the shoreline master program, comprehensive plan, and zoning code.
d. Permitted merchants will not be allowed to sell their products and services at permitted special events and events used
as fundraisers for non‐profit organizations, unless authorized to do so by the event organizers.
6. The application for a Public Space Merchant Permit to operate in a public park or recreation facility shall include, on a form
prescribed by the City, the following information:
a. The name, home, and business address of the applicant, and the name and address of the owner, if other than the
applicant, of the concession, business, or organization.
b. A description of the type of food, beverage, or merchandise to be sold or service provided.
c. A description and photograph of the proposed specific location of the vending business.
d. A description and photograph or drawing with dimensions, materials, and specifications of any stand, booth, cart, or
equipment to be used in the operation of the business, and the number of persons who will be continually attending
the stand. Please indicate if an open flame device will be used.
e. Provide a copy of County Health Department permit (if applicable) and State of Washington license to do business.
f. Proof of an insurance policy, issued by an insurance company licensed to do business in the state, in the amount of
$1,000,000 per claim and one and $2,000,000 per occurrence, conditioned to hold the City harmless from any damage
or injury whatsoever to any person or property of any description, however owned, by reason of the merchant’s failure
or neglect to conform with any provision of this article or other ordinance of the City and further protecting the
merchant and the City from all claims for damages to property and bodily injury, including death, which may arise from
products liability and operations under or in connection with the permit. Such insurance policy shall name the City as
an additional insured and shall provide that the policy shall not terminate or be cancelled prior to the expiration date
without 30 days advance written notice to the City. In addition, the merchant shall indemnify the City against any and
all liability, loss, or damage that the City may suffer as a result of claims, demands, costs, or judgements resulting from
the merchant’s vending in City parks or recreation facilities.
7. Not later than 15 business days after the filing of a completed application for a Public Space Merchant Permit, the applicant
shall be notified by the City of the decision on the issuance or denial of the permit. The City shall consider fire hazards, traffic
and vision obstructions, park uses, other permitted uses and events, availability of utilities, pedestrian movement, and other
safety hazards, in determining whether to grant a permit. If the issuance of the permit is approved, a City designee shall issue
the permit. If the permit is denied, the applicant shall be provided with a statement of the reasons therefore, which reasons
shall be entered in writing on the application. The permit shall specify the location from which vending is permitted and shall
only be valid for vending at that location.
8. Merchants must be self‐contained. Water and electricity are not available.
PARKS & RECREATION DEPARTMENT
POLICY AND PROCEDURES
PR-0404 PUBLIC SPACE MERCHANT PERMIT
Phone: 360-417-4523 | Fax: 360-417-4559
www.cityofpa.us | rmerritt@cityofpa.us | facebook.com/portangelesparksandrec
308 East Fourth Street | Port Angeles, WA 98362-0217
9. Merchant shall not:
a. Leave any stand unattended;
b. Block public rights‐of‐ways, roads, trails, public access places, or alleys. Each stand shall be placed so it does not
obstruct or impede pedestrian or vehicular traffic;
c. Drive any stakes into the ground for any purpose or secure tents or other temporary structures to cables, drain spouts,
fire suppressant systems, electrical equipment, street furniture, trees, or similar structures;
d. Store, park, or leave any stand beyond established park hours in any park, facility, or public land;
e. Sell food or beverages for immediate consumption unless he or she has available for public use their own or a public
litter receptacle which is available for their patrons’ use. Beverages must not be dispensed in glass containers, but in
cans or paper or plastic cups. Recycling receptacles must be provided by the merchant and removed each day;
f. Leave any location without picking up, removing, and disposing of trash remaining from sales made by the merchant;
g. Allow items related to operating the vending business to be placed anywhere other than in, on, or under the stand;
h. Set up, maintain, or permit the use of any table, crate, cart, rack, or any other device to increase the selling or display
capacity of his or her stand, where such items have not been described in his or her application;
i. Sound or permit the sounding of any device which produces a loud and raucous noise, or use of operate any loud
speaker, public address system, radio, sound amplifier, or similar device to attract the attention of the public;
j. Vend without the insurance coverage specified;
k. Provide or sell anything that requires a Washington State Liquor and Cannabis Board license;
l. Use all or any portion of a City park or recreational facility before 7 a.m., and shall not terminate later than 11 p.m.;
m. Discriminate against any person because of his or her race, national origin, ancestry, color, sex, religious creed, physical
disability, mental disability, medical condition, or mental status;
n. Sell, assign, or transfer the permit without the prior written consent of the City;
10. Merchant shall comply with and perform the services in accordance with all applicable Federal, State of Washington, Clallam
County, and City of Port Angeles laws including, without limitation, all City codes, ordinances, resolutions, standards, and
policies, as now existing or hereafter adopted or amended, including but not limited to the following:
o. Federal, State, and local health, safety, and licensing laws relating to the sale of concession goods;
p. City code provisions requiring any person or entity doing business in the City to obtain a business registration; and
q. Merchants will not be allowed to compete with existing non‐profit concessionaires, such as Cal Ripken and Olympic
Junior Babe Ruth concession stands at Lincoln Park and Volunteer Field.
11. Advertising signs may only be placed on the stand. Any other signs shall not be permitted on sidewalks, parking lots, or street
areas. No signs or sandwich boards shall be permitted at any vending location except for non‐illuminated signs attached to the
stand and not exceeding nine square feet in size. Only signs posting prices or identifying the name of the product or the name of
the merchant are allowed.
12. The City may deny any application and may suspend or revoke a permit for any of the following causes:
r. Fraud or misrepresentation contained in the application for the permit;
s. Fraud or misrepresentation made in the course of carrying on the business of vending;
t. Required licenses have been suspended, revoked, or canceled;
u. Conduct of the licensed merchant in such a manner as to create public nuisance, or constitute a danger to the public
welfare, morals, health, and safety, including but not limited to fire hazards, safety hazards, and obstructions to vision,
traffic, or pedestrian movement;
v. Failure to comply with all conditions of the permit.
13. The applicant, as a condition subsequent to the granting of an application for use, expressly covenants and agrees to indemnify,
hold harmless, and defend the City, its officers, employees, agents, and volunteers from any and all liability and claims for
damages or loss of whatever nature and kind in any way connected with applicant’s use other than that caused by the
negligence or other legal fault of the City, its officers, officials, employees, agents, and volunteers.
14. If approved, the Public Space Merchant Permit and all required state and county permits must be displayed in a prominent,
visible manner throughout the duration of merchant’s approved date(s) of operation.
15. If approved, this permit replaces the need for a City of Port Angeles business license and certificate of occupancy.
PARKS & RECREATION DEPARTMENT
POLICY AND PROCEDURES
PR-0404 PUBLIC SPACE MERCHANT PERMIT
Phone: 360-417-4523 | Fax: 360-417-4559
www.cityofpa.us | rmerritt@cityofpa.us | facebook.com/portangelesparksandrec
308 East Fourth Street | Port Angeles, WA 98362-0217
APPLICANT MUST READ INFORMATION & CONDITIONS OF THE PERMIT BEFORE COMPLETING THIS FORM.
Name: Today’s Date:
Organization/Business: Non‐Profit? Y N
Address: City: Zip:
Phone: Email Address:
Past Experience with Merchant Operation or Similar Business:
Type of Stand, Booth, Cart, or Equipment To Be Used (Attach Photo or Drawing Including Dimensions):
Detailed List of Items To Be Sold or Service Provided and Pricing (Please Specify):
City Facility/Park Requested:
Specific Location in City Park/Facility (Include Photo, Site Sketch, or Drawing):
Specific Date(s) of Operation: Hour(s) of Operation:
Plan of Action to Address Recycling Requirements and Reduce Impact of Garbage and Trash Collection:
Public Space Merchant Permit Fees:
Non‐Waterfront Parks & Facilities:
$25/day, $250/month
Waterfront Parks & Facilities:
$75/day, $400/month
By signing below, I agree that I have read and understand the requirements and conditions of the Public Space Merchant Permit.
Signature
FOR CITY OF PORT ANGELES USE ONLY
Permit Granted: Permit Denied: Permit Granted: Permit Denied: Permit Granted: Permit Denied:
Director of Parks & Recreation: City Clerk:
Economic Development:
Requested Documents Received:
Clallam County Health Dept. Permit (if applicable) Proof of Insurance WA State Business License