HomeMy WebLinkAboutCouncil Packet 01/21/2020
January 21, 2020 Port Angeles City Council Meeting Page 1
JANUARY 21, 2020
City of Port Angeles Council Meeting Agenda
City Council Chambers, 321 East 5th Street
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available
for those needing assistance. The items of business for regular Council meetings may include the following:
A. Call to Order – Special Meeting at 5:00 p.m. –
• 5-5:30 p.m. A closed Executive Session to be held under authority RCW 42.30.110(1)(i) to discuss potential
litigation with legal counsel.
• 5:30-6:00 p.m. Open session- Roles and Responsibilities of Council – Part 2
Call to Order – Regular Meeting at 6:00 p.m.
B. Roll Call, Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
C. Public Comment
The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an
orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Publi c
Comment period and shall be concluded not later than 9:45 p.m. for the second Public Comment period. Individuals may speak
for three minutes or less, depending on the number of people wishing to speak. If more than 20 people are signed up to speak,
each speaker may be allocated two minutes (Council Rules of Procedure Section 12).
D. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
E. Consent Agenda | Approve
1. City Council Minutes of January 7, 2020 / Approve........................................................................................................ E-1
2. Expenditure Report: From January 1, 2020 to January 10, 2020 in the amount of $832,708.39 / Approve ................... E-4
3. House Bill 1923 Grant for Increasing Residential Building / Approve............................................................................ E-22
4. Department of Ecology Air Monitoring Agreement / Approve ....................................................................................... E-42
5. Utility Wooden Pole Testing – Final Acceptance / Accept and Authorize ...................................................................... E-46
6. Utility Wooden Power Poles – Material Purchase / Award Contract .............................................................................. E-47
7. Undergrounding Cable Replacement – Final Acceptance / Accept, Authorize, and Release Retainage.......................... E-48
8. Public Safety Advisory Board Appointment / Appoint .................................................................................................... E-49
F. Public Hearings | 6:30 p.m. or Soon Thereafter .................................................................................................. None
G. Ordinances Not Requiring Council Public Hearings
1. Street Vacation Petition for Portion of “K” Street between 9th Street and the 8th/9th Alley (No. 19-78) / Conduct 1st Reading /
Waive 2nd Reading / Adopt Ordinance ............................................................................................................................. G-1
2. Authorization of Tax Credit Supporting Affordable Housing (House Bill 1406) / Conduct 1st Reading / Continue to February
4 Meeting ......................................................................................................................................................................... G-10
January 21, 2020 Port Angeles City Council Meeting Page 2
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to
receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may
choose to seek public opinion through the public hearing process.
H. Resolutions Not Requiring Council Public Hearings
1. Resolution Ratifying a Declaration of Emergency - Lincoln Street Sanitary Main Repair / Ratify Resolution............... H-1
I. Other Considerations
1. Integral Consulting / Presentation on the Harbor
2. Hazard Mitigation / Presentation by Fire Chief Ken Dubuc
3. Strategic Plan Discussion / Select Alternative ................................................................................................................. I-1
4. Clallam Transit System / Board Composition Discussion ............................................................................................... I-4
5. Boards, Commission and Committee Council Appointments / Approve Appointments .................................................. I-9
J. Contracts & Purchasing
1. Light Operations Temporary Building Lease Extension ................................................................................................. J-1
2. Laurel Substation Electrical Switchgear Upgrade Contract Award ................................................................................. J-11
K. Council Reports
L. Information
City Manager Reports:
1. 2019 Building Permit Report ........................................................................................................................................... L-1
M. Second Public Comment
The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an
orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Publi c
Comment period and shall be concluded not later than 9:45 p.m. for the second Public Comment period. Individuals may speak
for three minutes or less, depending on the number of people wishing to speak. If more than 20 people are signed up to speak,
each speaker may be allocated two minutes (Council Rules of Procedure Section 12).
Adjournment
Some Things You Need to Know
About Serving on the City Council
VA
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(; OVERNMEN
Topics
m What is a City
m What Powers Does It Have
m How is a City Governed
m What is the Role of the Council
m Duties and Liabilities
m Ethics / Conflicts of Interest
m Open Meetings
m Public Records
m Public Funds and Facilities
m Bidding
m The Role of the City Attorney
Ethics - Not Black and White
SEV
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+WAS OTHER WAYS
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NOT EVERYTHING
Is
BLACK AND WHITE
EXCEPT
PENGUINS ����
Ethics - Differences
Some exceptions from the provisions of
the Act.
� There are differing interpretations.
Ethics - Important
Ethics violations can have serious
consequences.
A contract made in violation of the ethics
rules is void.
$500 fine.
Criminal penalties may apply.
y Forfeiture of Office
Discredit government in public perception
� It is your responsibility to recognize a
potential conflict and act accordingly.
*cattle Timed
Ethics policies in city governments:
It's complicated
Originally published May 7, 2011 at 10:00 pm Updated May 8, 2011 at 12:01 am
Imo'
hen conflicts of interest pop up in some cities and towns, a
number of issues come into play and answers aren't always easy to
find, . . . .
By
Keith Ervin
Paulette Bauman was in her first month on the Woodin`41le City Council
when it took up downtown zoning regulations. She raised her hand and
stated that her parents and other family members owned land in the heart of
downtown.
Keith Ervin: kervin(&sea ttletimes.com
i
Ethics - Two Categories
Prohibited acts
Situations that Impose Limitations
1. .
neve C r�r.� stir .,'ti; .•I
A•
Prohibited
Beneficial Interests in Contracts
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Ethics - Beneficial Interests in
Contracts
Prohibited
FINANCIAL gain
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W A"
4�v
Prohibited
special Benefits or privileges
INF ►-
A suite of
exclusive benefits
Prohibited
D isclosure of Confidential
Information
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Prohibited
Dual offices, and
Incompatible offices.
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Ethics - Situations that
Impose Limitations
Remote Interests
Quasi-Judicial Matters
Common law Conflicts
of Interest
k
I KNOW MY LIMITS
I DONT PAY
ATTENTION TO THEM
y� BUT I DO KNOW TNEM
Ethics - Situations that Impose
Limitations - Remote Interests
Remote Interests
2. Quasi-Judicial Matters
3. Common law Conflicts of Interest
Ethics - Situations that Impose
Limitations - Remote Interest
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Ethics - Situations that Impose
Limitations - Remote Interest
Ethics - Situations that
Impose Limitations
If a Council Member has a remote
interest,
the City can take the action,
the member is not required to resign,
The member must disclose the extent of
his or her interest,
► Must abstain , and
not attempt to influence any other
council member to approve the contract.
Ethics - Situations that
Impose Limitations
Remote Interests
Quasi-Judicial Matters
Common law Conflicts of Interest
Ethics - Situations that
Impose Limitations
Remote Interests
Quasi-Judicial Matters
� Common law Conflicts of Interest
Ethics - Situations that Impose
Limitations - Common Law
Conflict of Interest
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Ethics - Situations that
Impose Limitations
If a Council Member has a common
law conflict of interest,
the City can take the action,
the member must disclose the extent
of his or her interest,
m must abstain, and
not attempt to influence any other
council member.
Ethics
Prohibited acts
Situations that impose limitations
on action .
Application
Ethics - Application
[' 'THICS' THE L '
L o9al Requirements often represent an
Eth" Vmum
Personal Ethkal Standards Generalty
Exceed Legal nftds <�
`• Lav t ars,• Ethical s"o with
Soc dal Impficatitim A'W
MICS ntef-PIO( Il� w �r �1 ���i■ ��•
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BroAdet Comex and
_ �i�it 1 ir9M t1�rt1
Ethics
Alaska Supreme Court Noted:
"As in case of the judiciary, it is important that the
legislature not only avoid impropriety, but also the
appearance of impropriety."
Ethics - Application
If you have any questions or concerns, feel
free to contact me.
r
�.
Questions ?
City Council Meeting January 21, 2020
PUBLIC COMMENT SIGN-CTP SHEET
Are you a City of
Port Angeles
Print Name Clean ' resident or Topic
business owner?
Yes or No
. Ye or No
,.
Yes, % or No
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Yes o�or No ���"
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or No
or No
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Yes or No
Yes or No
Yes or No
Yes or No
Page I
CITY COUNCIL MEETING
Port Angeles, Washington
January 7, 2020
CALL TO ORDER SPECIAL MEETING
Council Member Dexter called the special meeting of the Port Angeles City Council to order at 5:00 p.m.
Council Member Dexter welcomed the Council members to their first Council meeting. The Council paused for a
photo.
Members Present: Council Members Carr, Dexter, French, Meyer, McCaughan, Suggs, and Schromen-Wawrin.
Members Absent: None
Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat, K. Dubuc, B. Smith,
A. Brekke, T. Hunter and S. Carrizosa.
City Manager Nathan West opened the special meeting and introduced City Attorney Bill Bloor who shared the first
part of a presentation on the roles and responsibilities of the City Council.
ADJOURNMENT
Council Member Dexter adjourned the Special Meeting at 5:41 p.m.
CALL TO ORDER-REGULAR MEETING
Council Member Dexter called the regular meeting of the Port An geles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Council Members Carr, Dexter, French, Meyer, McCaughan, Suggs, and Schromen-Wawrin.
Members Absent: None
Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat, K. Dubuc, B. Smith,
A. Brekke, T. Hunter and S. Carrizosa.
PLEDGE OF ALLEGIANCE
Council member Dexter led the Pledge of Allegiance to the Flag.
CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS
1. Life Saving Awards
Council Member Dexter introduced Police Chief Brian Smith who recognized Officer Kyle Cooper and Officer Eric
Walker for their recent lifesaving efforts and awarded each the Lifesaving Medal.
2. Election of Mayor and Deputy Mayor
Council member Dexter outlined the process of electing the positions of Mayor and Deputy Mayor. Council
discussion followed.
It was moved by French to:
Nominate Dexter as Mayor
Motion carried 7-0.
It was moved by McCaughan to:
Nominate French as Deputy Mayor.
Motion failed 1-6 McCaughan in favor.
E - 1January 21, 2020
PORT ANGELES CITY COUNCIL MEETING – January 7, 2020
Page 2 of 3
It was moved by French to:
Nominate Carr as Deputy Mayor.
Motion carried 5-2 with McCaughan and Meyer opposed.
Mayor Dexter recessed the meeting for a break at 6:15 p.m. The meeting reconvened at 6:30 p.m.
PUBLIC COMMENT
Doc Robinson, city resident, spoke in favor of the housing legislative priorities agenda item.
Norma Turner, residing outside city limits, spoke on behalf of the Boys and Girls Club Board and reasons the program
benefits the City of Port Angeles.
Ed Chadd, city resident, suggested Council add rank choice voting on their list of legislative priority items.
LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager
or Councilmember – None, however, Manager West pulled agenda item J-1 and shared staff would bring it back to
the January 21 meeting.
CONSENT AGENDA
It was moved by French and seconded by McCaughan to approve the Consent Agenda to include:
1. City Council Minutes of December 3, 2019 and December 17, 2019 / Approve
2. Expenditure Report: From December 7, 2019 to December 31, 2019 in the amount of $5,348,459.03 / Approve
Motion carried 6-1 with Meyer opposed.
OTHER CONSIDERATIONS
1. Association of Washington Cities City Action Days Conference
Mayor Dexter opened the discussion and asked if there were Council members interested in attending the
conference. Council discussion followed. Mayor Dexter, and Councilmembers McCaughan and Meyer agreed to
attend the Association of Washington Cities, City Action Days Conference. Council Member Schromen-Wawrin
asked that he be considered an alternate.
2. Legislative Priorities
Manager West opened the meeting and discussed the list of proposed items for support. Council discussion
followed.
It was moved by French and seconded by Meyer to:
Include the following items on the legislative agenda:
• A thank you for the legislative assistance in 2019 including HB 1406, HB 1923 and others.
• Maintain Housing as the number one focal point of City priorities – consider including some or all of the
2020 Legislative priorities of the Washington Low Income Housing Alliance (see attached)
• Support AWC Priorities (attached to this memorandum)
• Ensure full funding in support of the Port Angeles Waterfront Center
• Port Angeles Boys and Girls Club
• Chamber of Commerce Renaissance
and direct the City Manager to have a verbal conversation regarding the Rayonier cleanup process.
After discussion and amendment the motion carried 7-0.
It was moved by Schromen-Wawrin and seconded by Meyer to:
Form a subcommittee composed of Mayor Dexter, Council Members McCaughan and Meyer to work with City
Manager on the layout and formatting of the legislative priority paper that will be brought back to Council for adoption.
Motion carried 7-0
E - 2January 21, 2020
PORT ANGELES CITY COUNCIL MEETING – January 7, 2020
Page 3 of 3
3. Port Angeles Municipal Code RFQ
Manager West provided background on the RFQ document, stated the RFQ incorporates work session input from
Council and shared there would be public input opportunities. Attorney Bloor provided information on the
contracting process.
CITY COUNCIL REPORTS
Council member Suggs stated she would serve the City with honor and respect.
Council member French shared he attended meetings including Homelessness Task Force, Port Angeles Chamber of
Commerce, and Clallam Transit Board.
Council member Schromen-Wawrin said the Council should consider the current Strategic Plan and decide if it is the
right plan for the new Council, he spoke about homelessness in relation to life expectancy.
Deputy Mayor Carr thanked Council member French for the invitation to the Chamber Board meeting and spoke about
homelessness.
Council member McCaughan shared his work background and his love of Port Angeles. He recognized his wife for
her support during the campaign process.
Council member Meyer spoke about his interest in public outreach.
Council member Dexter shared she attended the Clallam Transit Board meeting and thanked the Council for their
support.
No other reports were given.
INFORMATION
Manager West thanked the Council for their commitment to the City of Port Angeles. He provided several updates,
including the updated Council Calendar. He shared there would be more conversation on the Strategic Plan.
SECOND PUBLIC COMMENT
Norma Turner, residing outside city limits, spoke about affordable housing.
Ed Chad, city resident, spoke about his experience volunteering at TAFY and current issues along the Waterfront
Trail.
Matt Miller, city resident, asked the new council to make the most of their time on City Council.
ADJOURNMENT
Mayor Dexter adjourned the meeting at 7:53 p.m.
_____________________________________ _______________________________
Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk
E - 3January 21, 2020
City of Port Angeles
City Council Expenditure Report
Between Jan 1, 2020 and Jan 10, 2020
Vendor Description Account Number Amount
A/R MISCELLANEOUS REFUNDS LIFE FLIGHT NETWORK 001-0000-213.10-90 500.00
MISC DEPOSIT & PERMIT REFUNDS CAMPFIRE CLUBHOUSE DEPOSI 001-0000-239.10-00 50.00
CAMPFIRE CLUBHOUSE DEPOSI 001-0000-239.10-00 50.00
CAMPFIRE CLUBHOUSE DEPOSI 001-0000-239.10-00 50.00
LOOMIS DEPOSIT REFUND 201 001-0000-239.10-00 50.00
VERN BURTON DEPOSIT REFUN 001-0000-239.10-00 150.00
VERN BURTON DEPOSIT REFUN 001-0000-239.10-00 200.00
VERN BURTON DEPOSIT REFUN 001-0000-239.10-00 400.00
PTM DOCUMENT SYSTEMS, INC SUPPLIES 001-0000-237.00-00 (9.43)
US BANK CORPORATE PAYMENT
SYSTEM
Tourniquets-20 001-0000-237.00-00 (64.02)
Uniform Pants 001-0000-237.00-00 (14.38)
Canine training sleeve/le 001-0000-237.00-00 (49.47)
Foot switch assembly part 001-0000-237.00-00 (4.10)
K9 Handler IFAK Kits-2 001-0000-237.00-00 (21.75)
Lang 12 POS Switch 001-0000-237.00-00 (56.24)
City Credit Card Pmt 001-0000-213.10-95 (10,558.83)
Brass Collector Tool 001-0000-237.00-00 (5.40)
Charged incorrectly 001-0000-213.10-00 10.85
Charged incorrectly 001-0000-213.10-00 13.02
Charged incorrectly 001-0000-213.10-00 17.34
Charged incorrectly 001-0000-213.10-00 21.70
Charged incorrectly 001-0000-213.10-00 27.06
City Credit Card 001-0000-213.10-95 (17,224.26)
Charged incorrectly 001-0000-213.10-00 7.55
City Credit Card Pmt 001-0000-213.10-95 21,737.39
WA STATE PATROL Fingerprint Fees 001-0000-229.50-00 145.75
WASHINGTON (DOL), STATE OF Dec 2019 CPLS 001-0000-229.60-00 399.00
Division Total:($4,178.22)
Department Total:($4,178.22)
US BANK CORPORATE PAYMENT
SYSTEM
Mayors Exchange Lunch 001-1160-511.43-10 76.67
Cities on Tap Reg-2 001-1160-511.43-10 50.00
Mayor & Council Division Total:$126.67
Legislative Department Total:$126.67
US BANK CORPORATE PAYMENT
SYSTEM
Flash Drives-4 001-1210-513.31-01 30.40
Employee greeting cards 001-1210-513.31-01 14.83
Page 1 of 18 Jan 14, 2020 11:19:02 AME - 4January 21, 2020
City of Port Angeles
City Council Expenditure Report
Between Jan 1, 2020 and Jan 10, 2020
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
Business Lunch-West/Black 001-1210-513.43-10 23.57
Breakfast Mtg-West 001-1210-513.43-10 14.50
Chamber luncheon-West 001-1210-513.43-10 18.00
Digital PDN-West 001-1210-513.49-10 95.40
Lunch Mtg-West/Brekke 001-1210-513.43-10 37.39
Refund-Lunch Mtg-West 001-1210-513.49-10 (7.06)
PDN Subscription-CMO 001-1210-513.49-10 135.20
City Manager Division Total:$362.23
ARCHIVESOCIAL, INC MANAGEMENT SERVICES 001-1220-516.41-50 266.00
US BANK CORPORATE PAYMENT
SYSTEM
Webinar-West 001-1220-516.43-10 35.00
Bridge toll-Fountain 001-1220-516.43-10 6.00
Lodging-Fountain 001-1220-516.43-10 148.12
Human Resources Division Total:$455.12
US BANK CORPORATE PAYMENT
SYSTEM
Lodging-Martinez 001-1230-514.43-10 150.53
City Clerk Division Total:$150.53
City Manager Department Total:$967.88
US BANK CORPORATE PAYMENT
SYSTEM
Lodging-Carrizosa 001-2020-514.43-10 151.74
WFOA-WA FINANCE OFFCRS ASSN MEMBERSHIPS 001-2020-514.49-01 225.00
Finance Administration Division Total:$376.74
PTM DOCUMENT SYSTEMS, INC SUPPLIES 001-2023-514.31-01 117.82
WFOA-WA FINANCE OFFCRS ASSN MEMBERSHIPS 001-2023-514.49-01 375.00
Accounting Division Total:$492.82
ELAVON, INC-WIRE 3rd Party Cr Card Fees 001-2025-514.41-50 6,900.90
LEXISNEXIS Subscription 001-2025-514.41-50 163.05
PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPP 001-2025-514.31-01 357.53
US BANK CORPORATE PAYMENT
SYSTEM
Lodging-Owen 001-2025-514.43-10 311.04
Calculator Ribbon-12pk 001-2025-514.31-01 20.63
Canopy Lock assembly 001-2025-514.45-21 264.00
Customer Service Division Total:$8,017.15
NEOPOST-POSTAGE ACCOUNT OFFICE MACHINES & ACCESS 001-2070-518.42-10 14,000.00
Reprographics Division Total:$14,000.00
Finance Department Total:$22,886.71
CLALLAM CNTY COMMISSIONER'S
OFFICE
SUPPLIES 001-3012-598.51-23 73,794.98
Page 2 of 18 Jan 14, 2020 11:19:02 AME - 5January 21, 2020
City of Port Angeles
City Council Expenditure Report
Between Jan 1, 2020 and Jan 10, 2020
Vendor Description Account Number Amount
Jail Contributions Division Total:$73,794.98
US BANK CORPORATE PAYMENT
SYSTEM
Refund Webinar-Cowgill 001-3030-515.43-10 (247.00)
Ferry-Defrang 001-3030-515.43-10 15.75
Ferry-Defrang 001-3030-515.43-10 28.70
Lodging-Defrang 001-3030-515.43-10 151.01
Lodging-Molay 001-3030-515.43-10 150.53
Shipping-Claim Forms 001-3030-515.31-01 50.65
Subscription Renewal 001-3030-515.31-01 32.56
Webinar-Bloor 001-3030-515.31-01 35.00
Date stamp 001-3030-515.31-01 39.35
City Attorney Division Total:$256.55
City Attorney Department Total:$74,051.53
SWAIN'S GENERAL STORE INC LED Light 001-4050-558.31-01 61.86
US BANK CORPORATE PAYMENT
SYSTEM
Ethernet cables/case 001-4050-558.31-01 47.44
Gov Member Dues-Lierly 001-4050-558.43-10 135.00
PDN Subscription 001-4050-558.49-01 0.99
Toner Cartridges-3 001-4050-558.31-01 409.32
Building Division Total:$654.61
ARCHIVESOCIAL, INC MANAGEMENT SERVICES 001-4060-558.41-50 530.00
US BANK CORPORATE PAYMENT
SYSTEM
Book-Development Definiti 001-4060-558.43-10 35.39
Webinar-Brekke 001-4060-558.43-10 35.00
Webinar-Brekke 001-4060-558.43-10 35.00
APA Membership-Brekke 001-4060-558.49-01 738.00
APA Mem-Braudrick 001-4060-558.49-01 515.00
Webinar-Braudrick 001-4060-558.43-10 35.00
PA Heritage Tours-Bolin 001-4060-558.43-10 15.00
Planning Division Total:$1,938.39
RADIO PACIFIC INC (KONP) Advertising 001-4071-558.41-50 210.00
Advertising 001-4071-558.41-50 302.50
US BANK CORPORATE PAYMENT
SYSTEM
Chamber luncheon-Brekke 001-4071-558.43-10 18.00
Monthly Survey Monkey 001-4071-558.49-01 37.98
OPTC/OCL Reg-Brekke 001-4071-558.43-10 35.72
Subscription-Brekke 001-4071-558.49-01 199.10
Survey Monkey 001-4071-558.49-01 37.98
HBR Books-27 001-4071-558.43-10 455.44
Page 3 of 18 Jan 14, 2020 11:19:02 AME - 6January 21, 2020
City of Port Angeles
City Council Expenditure Report
Between Jan 1, 2020 and Jan 10, 2020
Vendor Description Account Number Amount
YAKOVICH, DENNIS Grant 001-4071-558.49-91 10,000.00
Economic Development Division Total:$11,296.72
Community Development Department Total:$13,889.72
ARCHIVESOCIAL, INC MANAGEMENT SERVICES 001-5010-521.41-50 530.00
LEXIPOL LLC HUMAN SERVICES 001-5010-521.49-01 4,320.00
LEXISNEXIS Subscription 001-5010-521.49-01 54.35
MISC ONE-TIME VENDORS 2020 FBINAA MEMBERSHIP DU 001-5010-521.49-01 115.00
MISC TRAVEL FERGUSON-TRANSPORT PATROL 001-5010-521.43-10 17.75
MINKOFF-TRANSPORT PATROL 001-5010-521.43-10 17.75
US BANK CORPORATE PAYMENT
SYSTEM
Refund Reg-Peninger 001-5010-521.43-10 (1,790.00)
Training Reg-B Smith 001-5010-521.43-10 99.75
Fuel-City vehicle 001-5010-521.43-10 49.58
Ferry-Viada 001-5010-521.43-10 24.40
Fuel-City vehicle 001-5010-521.43-10 48.18
Lodging-B Smith 001-5010-521.43-10 320.25
Lodging-Viada 001-5010-521.43-10 320.25
Parking-Viada 001-5010-521.43-10 10.00
WASHINGTON (DES) DEPT OF
ENTERPRISE
MEMBERSHIPS 001-5010-521.49-01 600.00
Police Administration Division Total:$4,737.26
OLYMPIC PENINSULA HUMANE
SOCIETY
MISCELLANEOUS SERVICES 001-5012-521.41-50 16,250.00
Intergovernmental Svcs Division Total:$16,250.00
GALLS Supplies 001-5021-521.31-11 181.53
MISC TRAVEL ORDONA-CRIME SCENE INVEST 001-5021-521.43-10 565.26
QUILL CORPORATION SUPPLIES 001-5021-521.31-01 23.46
SUPPLIES 001-5021-521.31-01 26.38
US BANK CORPORATE PAYMENT
SYSTEM
Drone batteries-2 001-5021-521.31-01 297.38
SSD Hard Drive 001-5021-521.31-60 257.70
Investigation Division Total:$1,351.71
DOOLEY ENTERPRISES, INC EXTERNAL LABOR 001-5022-521.31-80 334.33
POLICE EQUIPMENT & SUPPLY 001-5022-521.31-80 6,741.14
GALLS Uniform 001-5022-521.31-11 108.68
LINCOLN STREET STATION EXTERNAL LABOR 001-5022-521.42-10 11.02
EXTERNAL LABOR 001-5022-521.42-10 11.50
Page 4 of 18 Jan 14, 2020 11:19:02 AME - 7January 21, 2020
City of Port Angeles
City Council Expenditure Report
Between Jan 1, 2020 and Jan 10, 2020
Vendor Description Account Number Amount
LINCOLN STREET STATION EXTERNAL LABOR 001-5022-521.42-10 21.55
PORT ANGELES POLICE
DEPARTMENT
Zip lock bags/Batteries 001-5022-521.31-01 46.64
PUBLIC SAFETY TESTING INC Subscription Fees 001-5022-521.41-50 396.00
SHORE POLYGRAPH SERVICES PRE-EMPLOYMENT POLYGRAPH 001-5022-521.41-50 300.00
SWAIN'S GENERAL STORE INC Utility knife 001-5022-521.31-01 15.15
Key 001-5022-521.31-01 3.77
US BANK CORPORATE PAYMENT
SYSTEM
Tourniquets-20 001-5022-521.31-11 799.82
Portable radio part 001-5022-521.31-14 1.08
Canine training sleeve/le 001-5022-521.49-80 618.03
K9 Handler IFAK Kits-2 001-5022-521.49-80 271.73
Keyboard adapter 001-5022-521.31-60 28.31
GPS collars/watches-2 001-5022-521.49-80 2,065.28
Mag Pouches-32 001-5022-521.31-11 525.44
Patrol Division Total:$12,299.47
US BANK CORPORATE PAYMENT
SYSTEM
Explorer shirts-6 001-5026-521.31-11 133.64
Handcuff cases/duty belt 001-5026-521.31-11 124.76
Candy-downtown Halloween 001-5026-521.31-01 258.80
Aimpoint batteries 001-5026-521.31-01 36.94
Equipment Belt 001-5026-521.31-11 63.37
Uniform Pants 001-5026-521.31-11 59.76
Uniform Pants-Baar 001-5026-521.31-11 71.72
Academy Reg-Baar 001-5026-521.43-10 120.00
Reserves & Volunteers Division Total:$868.99
PENINSULA AWARDS & TROPHIES BADGES & OTHER ID EQUIP. 001-5029-521.31-01 16.32
SEW WHAT MISCELLANEOUS SERVICES 001-5029-521.20-80 75.22
US BANK CORPORATE PAYMENT
SYSTEM
Disposable gloves 001-5029-521.31-01 134.00
Records Division Total:$225.54
US BANK CORPORATE PAYMENT
SYSTEM
Brass Collector Tool 001-5050-521.48-10 67.39
Facilities Maintenance Division Total:$67.39
Police Department Total:$35,800.36
ARCHIVESOCIAL, INC MANAGEMENT SERVICES 001-6010-522.41-50 530.00
US BANK CORPORATE PAYMENT
SYSTEM
Lodging-Dewey 001-6010-522.43-10 373.10
Uniform-Dewey 001-6010-522.20-80 75.00
Page 5 of 18 Jan 14, 2020 11:19:02 AME - 8January 21, 2020
City of Port Angeles
City Council Expenditure Report
Between Jan 1, 2020 and Jan 10, 2020
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
Vehicle License 001-6010-522.45-21 127.21
Supplies/snacks 001-6010-522.31-01 24.50
Halloween Candy 001-6010-522.31-01 15.99
Office chair seat cushion 001-6010-522.31-01 32.42
Notary Renewal-Dewey 001-6010-522.41-50 50.00
2020 wall calendars 001-6010-522.31-01 39.12
Binders/Tabs 001-6010-522.31-01 25.09
Desk calendars 001-6010-522.31-01 20.64
Fire Administration Division Total:$1,313.07
US BANK CORPORATE PAYMENT
SYSTEM
Shipping 001-6020-522.42-10 24.42
B shift staff mtg cake 001-6020-522.31-01 15.99
Flashlight Batteries 001-6020-522.31-01 32.58
Tool Box Accessories 001-6020-522.48-10 38.03
Name plate 001-6020-522.31-11 15.40
Batteries for station 001-6020-522.31-01 77.19
Shipping 001-6020-522.31-01 10.44
Fire Suppression Division Total:$214.05
US BANK CORPORATE PAYMENT
SYSTEM
Uniform Pants 001-6030-522.20-80 179.67
Lodging-Sanders 001-6030-522.43-10 533.75
NFPA Membership-Sanders 001-6030-522.49-01 445.00
Lodging-Gage/Hause 001-6030-522.43-10 184.33
Webinar-Gage 001-6030-522.43-10 47.00
Boot Repair-Sanders 001-6030-522.20-80 37.99
Tools-Fire Prevention 001-6030-522.31-01 128.29
Lodging-Gage/Hause 001-6030-522.43-10 340.56
Fire Prevention Division Total:$1,896.59
US BANK CORPORATE PAYMENT
SYSTEM
SmartDraw Subscription 001-6045-522.31-01 76.04
Fire Training Division Total:$76.04
US BANK CORPORATE PAYMENT
SYSTEM
Batteries-Exit Sign 001-6050-522.48-10 39.08
Batteries-Exit Sign 001-6050-522.48-10 16.25
PPE Storage 001-6050-522.48-10 55.42
Facilities Maintenance Division Total:$110.75
Fire Department Total:$3,610.50
ANGELES COMMUNICATIONS INC Install HDMI/USB Cables 001-7010-532.31-60 541.39
Page 6 of 18 Jan 14, 2020 11:19:02 AME - 9January 21, 2020
City of Port Angeles
City Council Expenditure Report
Between Jan 1, 2020 and Jan 10, 2020
Vendor Description Account Number Amount
ARCHIVESOCIAL, INC MANAGEMENT SERVICES 001-7010-532.41-50 266.00
US BANK CORPORATE PAYMENT
SYSTEM
Ferry-Boehme 001-7010-532.43-10 31.50
Reg-Bagwell 001-7010-532.43-10 199.00
CAEC Pro Reg-Hanley 001-7010-532.43-10 20.00
Supplies-ENG Mtg 001-7010-532.31-01 22.29
Reg-Christopher/Bruning/P 001-7010-532.43-10 1,180.00
Ferry-Hanley 001-7010-532.43-10 15.75
Ferry-Hanley 001-7010-532.43-10 15.75
Parking-Hanley 001-7010-532.43-10 6.00
Training Reg-Bradley 001-7010-532.43-10 590.00
Lodging-Bradley 001-7010-532.43-10 356.29
Office Equipment-Eng 001-7010-532.31-60 239.13
Office Equipment-Eng 001-7010-532.31-60 760.89
Amazaon Web Stoarge Suppo 001-7010-532.31-80 112.49
Office Supplies-PWKS Admi 001-7010-532.31-01 80.75
Office Equipment-Eng 001-7010-532.31-60 20.64
Office Equipment-Eng 001-7010-532.31-60 65.21
Office Equipment-Eng 001-7010-532.31-60 108.69
WENGLER SURVEYING & MAPPING Online Database 001-7010-532.49-01 1,200.00
Public Works Admin. Division Total:$5,831.77
Public Works & Utilities Department Total:$5,831.77
ARCHIVESOCIAL, INC MANAGEMENT SERVICES 001-8010-574.49-01 266.00
US BANK CORPORATE PAYMENT
SYSTEM
Ethernet Adapters-2 001-8010-574.31-01 32.14
HDMI adapter 001-8010-574.31-01 17.37
Parks Administration Division Total:$315.51
MISC ONE-TIME VENDORS ELI HAMMEL EXAM $25, LICE 001-8080-576.43-10 58.00
LUKAS COX EXAM $25 AND LI 001-8080-576.43-10 58.00
MISC TRAVEL COX-PRE-LICENSE COURSE/EX 001-8080-576.43-10 142.00
HAMMEL-PRE-LICENSE COURSE 001-8080-576.43-10 142.00
PORT OF PORT ANGELES Airport Rental 001-8080-576.45-30 3,778.06
Airport Rental 001-8080-576.45-30 5,152.00
Airport Rental 001-8080-576.45-30 5,152.00
US BANK CORPORATE PAYMENT
SYSTEM
Pesticide Recert-Hammel/C 001-8080-576.43-10 240.00
Pesticide Recert-Keohokal 001-8080-576.43-10 120.00
20ft Container Rental 001-8080-576.49-90 81.53
Page 7 of 18 Jan 14, 2020 11:19:02 AME - 10January 21, 2020
City of Port Angeles
City Council Expenditure Report
Between Jan 1, 2020 and Jan 10, 2020
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
20ft Container Rental 001-8080-576.49-90 81.53
Parks Facilities Division Total:$15,005.12
Parks & Recreation Department Total:$15,320.63
US BANK CORPORATE PAYMENT
SYSTEM
People counter 001-8130-518.31-01 250.96
Custodial/Janitorial Svcs Division Total:$250.96
ANGELES MILLWORK & LUMBER Headlamp 001-8131-518.31-20 18.29
OTIS ELEVATOR COMPANY INC SUPPLIES 001-8131-518.48-10 5,714.44
THURMAN SUPPLY Lamps 001-8131-518.31-20 28.18
Plumbing 001-8131-518.31-20 5.66
SUPPLIES 001-8131-518.31-20 180.25
SUPPLIES 001-8131-518.31-20 23.23
US BANK CORPORATE PAYMENT
SYSTEM
Jackson heater part 001-8131-518.31-20 57.36
Foot switch assembly part 001-8131-518.31-20 51.15
Jackson Thermostat Rinse/001-8131-518.31-20 269.01
Lang 12 POS Switch 001-8131-518.31-20 286.58
Jackson Thermostat Rinse 001-8131-518.31-20 135.31
Fan motor-VB Kitchen 001-8131-518.31-20 147.00
Jackson Thermostat Rinse 001-8131-518.31-20 135.31
Refund-Jackson Thermostat 001-8131-518.31-20 (135.31)
Refund-Jackson Thermostat 001-8131-518.31-20 (135.31)
Central Svcs Facilities Division Total:$6,781.15
ASCAP SUPPLIES 001-8155-575.41-50 363.00
Facility Rentals Division Total:$363.00
Facilities Maintenance Department Total:$7,395.11
DRAKE'S PIZZA & SUBS Tournament Supplies 001-8221-574.31-01 467.66
US BANK CORPORATE PAYMENT
SYSTEM
Fees-2019 Tipoff Tourname 001-8221-574.31-01 80.00
Fees-Warehouse Holiday Ho 001-8221-574.31-01 168.00
Sports Programs Division Total:$715.66
Recreation Activities Department Total:$715.66
General Fund Fund Total:$176,418.32
PORT ANGELES CHAMBER OF
COMM
VIC Funding 101-1430-557.41-50 8,228.90
Lodging Excise Tax Division Total:$8,228.90
Lodging Excise Tax Department Total:$8,228.90
Page 8 of 18 Jan 14, 2020 11:19:02 AME - 11January 21, 2020
City of Port Angeles
City Council Expenditure Report
Between Jan 1, 2020 and Jan 10, 2020
Vendor Description Account Number Amount
Lodging Excise Tax Fund Total:$8,228.90
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 102-7230-542.41-50 337.15
PUD #1 OF CLALLAM COUNTY Lauridsen Blvd 102-7230-542.47-10 40.64
Lauridsen Blvd 102-7230-542.47-10 40.64
US BANK CORPORATE PAYMENT
SYSTEM
Refund-Sharps Containers 102-7230-542.31-01 (63.60)
PWKS Safety Lunch Mtg 102-7230-542.31-01 60.24
Membership-Boehme 102-7230-542.49-01 312.00
Safety Boots-Wheatley 102-7230-542.31-01 173.87
Street Division Total:$900.94
Public Works-Street Department Total:$900.94
Street Fund Total:$900.94
A WORKSAFE SERVICE, INC Pre-Employment Drug Test 107-5160-528.41-50 55.00
EMERGENCY REPORTING MANAGEMENT SERVICES 107-5160-528.49-01 21,017.38
MISC TRAVEL BIEN-T1 EQUIVALENCY TRAIN 107-5160-528.43-11 210.00
BOSS-T1 EQUIVALENCY TRAIN 107-5160-528.43-11 210.00
KITAZAWA-T1 EQUIVALENCY T 107-5160-528.43-11 210.00
PORT ANGELES POLICE
DEPARTMENT
Space heater 107-5160-528.35-01 32.58
PUBLIC SAFETY TESTING INC Subscription Fees 107-5160-528.41-50 169.00
US BANK CORPORATE PAYMENT
SYSTEM
Books-2 107-5160-528.31-01 42.37
Training Reg-Wagner 107-5160-528.43-10 149.00
Headset Ear Cushions 107-5160-528.31-14 50.98
Metronome-Dispatch Ctr 107-5160-528.31-01 32.58
Training Reg-Laboy 107-5160-528.43-10 149.00
VOIANCE LANGUAGE SERVICES,
LLC
Interpreter 107-5160-528.42-10 19.28
WCIA (WA CITIES INS AUTHORITY) CONSULTING SERVICES 107-5160-528.46-10 16,890.00
Pencom Division Total:$39,237.17
Pencom Department Total:$39,237.17
Pencom Fund Total:$39,237.17
A/R MISCELLANEOUS REFUNDS NEELEY CONSTRUCTION 401-0000-213.10-90 1,720.60
MISC UTILITY DEPOSIT REFUNDS OVERPAYMENT-1309 S LAUREL 401-0000-122.10-99 86.43
OVERPAYMENT-305 W 3RD ST 401-0000-122.10-99 240.00
OVERPAYMENT-501 E 4TH ST 401-0000-122.10-99 97.08
OVERPAYMENT-934 LAURIDSEN 401-0000-122.10-99 4.31
Page 9 of 18 Jan 14, 2020 11:19:02 AME - 12January 21, 2020
City of Port Angeles
City Council Expenditure Report
Between Jan 1, 2020 and Jan 10, 2020
Vendor Description Account Number Amount
MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 119.89
FINAL BILL REFUND 401-0000-122.10-99 125.00
MANUAL CHECK 401-0000-122.10-99 0.46
MANUAL CHECK 401-0000-122.10-99 300.00
Division Total:$2,693.77
Department Total:$2,693.77
US BANK CORPORATE PAYMENT
SYSTEM
Airport Parking-Shere 401-7111-533.43-10 54.92
Book-R Smith 401-7111-533.49-01 92.62
Lodging-Shere 401-7111-533.43-10 107.79
Engineering-Electric Division Total:$255.33
US BANK CORPORATE PAYMENT
SYSTEM
NWPPA Conf-King 401-7120-533.43-10 685.00
Lodging-King 401-7120-533.43-10 361.70
Power Systems Division Total:$1,046.70
ALDERGROVE CONSTRUCTION INC Landscape Services 401-7180-533.48-10 2,289.23
APWA WASHINGTON STATE
CHAPTER
EDUCATIONAL SERVICES 401-7180-533.43-10 1,000.00
MISC TRAVEL SHAY-GRAY'S HARBOR 401-7180-533.43-10 16.50
OLYMPIC PARTY & CUSTODIAL
SUPPLIES
RAGS,SHOP TOWELS,WIPING 401-7180-533.31-01 121.50
SOUND PUBLISHING INC Wood Power Pole Bids 401-7180-533.41-15 132.72
US BANK CORPORATE PAYMENT
SYSTEM
Lodging-Peppard 401-7180-533.43-10 403.60
Shipping 401-7180-533.42-10 63.19
Recruitment-Groundman 401-7180-533.41-15 115.00
Pesticide fee-Raymond 401-7180-533.49-90 0.99
Pesticide license-Raymond 401-7180-533.49-90 33.00
Ferry-Amiot 401-7180-533.43-10 31.50
Panic button/WiFi starter 401-7180-533.31-01 140.06
Electric Operations Division Total:$4,347.29
Public Works-Electric Department Total:$5,649.32
Electric Utility Fund Total:$8,343.09
A & A ROCK, INC. Gravel 402-7380-534.31-20 1,827.03
APWA WASHINGTON STATE
CHAPTER
EDUCATIONAL SERVICES 402-7380-534.43-10 500.00
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 402-7380-534.41-50 337.15
SPECIALTY CONTROLS, INC. Elwha Fish Screen Repair 402-7380-534.31-20 7,093.76
Page 10 of 18 Jan 14, 2020 11:19:02 AME - 13January 21, 2020
City of Port Angeles
City Council Expenditure Report
Between Jan 1, 2020 and Jan 10, 2020
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
Ferry-Wright 402-7380-534.43-10 31.50
Lodging-Wright 402-7380-534.43-10 130.38
Mem renewal-E Johnson 402-7380-534.49-01 42.00
Mem renewal-Baar 402-7380-534.49-01 42.00
Mem renewal-Edgington 402-7380-534.49-01 42.00
Mem renewal-Flores 402-7380-534.49-01 42.00
Mem renewal-Holbrook 402-7380-534.49-01 42.00
Mem renewal-Jeff Groves 402-7380-534.49-01 42.00
Mem renewal-Leonard 402-7380-534.49-01 42.00
Mem renewal-M Hart 402-7380-534.49-01 42.00
Cert renewal-Borte 402-7380-534.49-01 20.00
Cert renewal-Jeff Groves 402-7380-534.49-01 20.00
Mem renewal-Borte 402-7380-534.49-01 42.00
Mem renewal-Meyer 402-7380-534.49-01 42.00
Mem renewal-Scott 402-7380-534.49-01 42.00
Mem renewal-Wright 402-7380-534.49-01 42.00
Mem renewal-Wright 402-7380-534.49-01 42.00
Cert renewal-Wright 402-7380-534.49-01 20.00
Water Division Total:$10,525.82
Public Works-Water Department Total:$10,525.82
Water Utility Fund Total:$10,525.82
ALDERGROVE CONSTRUCTION INC Landscape Services 403-7480-535.48-10 1,006.57
NAPA AUTO PARTS Parts 403-7480-535.31-20 171.18
OLYMPIC PARTY & CUSTODIAL
SUPPLIES
Paper Towels 403-7480-535.31-01 102.61
OLYMPIC PRINTERS INC SUPPLIES 403-7480-535.31-01 328.27
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 403-7480-535.41-50 337.16
PUD #1 OF CLALLAM COUNTY Masters Rd 403-7480-535.47-10 580.92
SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 403-7480-535.31-01 48.81
THURMAN SUPPLY SUPPLIES 403-7480-535.31-01 32.31
US BANK CORPORATE PAYMENT
SYSTEM
Western WA Recert-Hartley 403-7480-535.43-10 120.00
Re-ink pad-WWTP 403-7480-535.31-01 10.85
Cert renewal-Gagnon 403-7480-535.49-01 20.00
Cert renewal-Hartley 403-7480-535.49-01 20.00
Page 11 of 18 Jan 14, 2020 11:19:02 AME - 14January 21, 2020
City of Port Angeles
City Council Expenditure Report
Between Jan 1, 2020 and Jan 10, 2020
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
Cert renewal-Richmond 403-7480-535.49-01 20.00
Pesticide fee-Hartley 403-7480-535.49-01 0.99
Pesticide license-Hartley 403-7480-535.49-01 33.00
Cert renewal-Divelbiss 403-7480-535.49-01 20.00
Wastewater Division Total:$2,852.67
Public Works-WW/Stormwtr Department Total:$2,852.67
Wastewater Utility Fund Total:$2,852.67
US BANK CORPORATE PAYMENT
SYSTEM
Compost Booklets 404-0000-237.00-00 (21.75)
Division Total:($21.75)
Department Total:($21.75)
EPICENTER Q4 Contract 404-7538-537.41-50 6,801.90
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
Mileage Reimbursement 404-7538-537.31-01 106.25
US BANK CORPORATE PAYMENT
SYSTEM
Pesticide license/fee-SW 404-7538-537.43-10 33.99
WORC-WA ORGANIC RECYCLING
CNCL
MEMBERSHIPS 404-7538-537.49-01 250.00
SW - Transfer Station Division Total:$7,192.14
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 404-7580-537.41-50 337.15
US BANK CORPORATE PAYMENT
SYSTEM
Certified Mailing 404-7580-537.42-10 22.35
Compost Booklets 404-7580-537.41-15 271.75
Solid Waste-Collections Division Total:$631.25
MISC TRAVEL SAGE-BOD SAMPLES 404-7585-537.43-10 19.00
US BANK CORPORATE PAYMENT
SYSTEM
Moss Ctrl/Dust Spray 404-7585-537.31-01 55.61
Ferry-Sage 404-7585-537.43-10 31.50
Ferry-Sage 404-7585-537.43-10 31.50
Solid Waste-Landfill Division Total:$137.61
Public Works-Solid Waste Department Total:$7,961.00
Solid Waste Utility Fund Total:$7,939.25
APWA WASHINGTON STATE
CHAPTER
EDUCATIONAL SERVICES 406-7412-538.43-10 500.00
MISC ONE-TIME VENDORS REGISTRATION FOR R.FELLER 406-7412-538.43-10 380.00
US BANK CORPORATE PAYMENT
SYSTEM
Reg-Bradley 406-7412-538.43-10 37.74
Reg-Vess 406-7412-538.43-10 37.74
Reg-Bradley 406-7412-538.43-10 1,195.00
Page 12 of 18 Jan 14, 2020 11:19:02 AME - 15January 21, 2020
City of Port Angeles
City Council Expenditure Report
Between Jan 1, 2020 and Jan 10, 2020
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
Pesticide license/fee-Sto 406-7412-538.49-90 67.98
Stormwater Division Total:$2,218.46
Public Works-WW/Stormwtr Department Total:$2,218.46
Stormwater Utility Fund Total:$2,218.46
US BANK CORPORATE PAYMENT
SYSTEM
Waterproof Case 409-6025-526.31-01 13.23
Flashlight vein finder-3 409-6025-526.31-01 81.48
Shipping 409-6025-526.42-10 13.68
Tools-EMS Gurney repair 409-6025-526.31-01 181.57
Medic I Division Total:$289.96
Fire Department Total:$289.96
Medic I Utility Fund Total:$289.96
AIR FLO HEATING COMPANY INC Conservation Rebate 421-7121-533.49-86 500.00
Conservation Rebate 421-7121-533.49-86 500.00
ANGELES FURNITURE Conservation Rebate 421-7121-533.49-86 6,190.00
DAVE'S HEATING & COOLING SVC Conservation Rebate 421-7121-533.49-86 500.00
GLASS SERVICES CO INC Conservation Rebate 421-7121-533.49-86 231.51
MATHEWS GLASS CO INC Conservation Rebate 421-7121-533.49-86 120.00
Conservation Rebate 421-7121-533.49-86 219.00
Conservation Rebate 421-7121-533.49-86 77.49
Conservation Rebate 421-7121-533.49-86 529.41
Conservation Rebate 421-7121-533.49-86 243.25
Conservation Rebate 421-7121-533.49-86 282.24
MISC CITY CONSERVATION
REBATES
Conservation Rebate 421-7121-533.49-86 500.00
Conservation Rebate 421-7121-533.49-86 500.00
OLYMPIC ELECTRIC CO INC Conservation Rebate 421-7121-533.49-86 320.00
PENINSULA COLLEGE Conservation Rebate 421-7121-533.49-86 137.00
PENINSULA HEAT INC Conservation Rebate 421-7121-533.49-86 3,782.76
SIMPSON ELECTRIC, LLC Conservation Rebate 421-7121-533.49-86 680.00
TRACY'S INSULATION Conservation Rebate 421-7121-533.49-86 799.92
US BANK CORPORATE PAYMENT
SYSTEM
Ferry-King 421-7121-533.43-10 8.65
Lodging-Currie 421-7121-533.43-10 125.22
Ferry-Kajfasz 421-7121-533.43-10 8.65
Ferry-Kajfasz 421-7121-533.43-10 8.65
Conservation Division Total:$16,263.75
Page 13 of 18 Jan 14, 2020 11:19:02 AME - 16January 21, 2020
City of Port Angeles
City Council Expenditure Report
Between Jan 1, 2020 and Jan 10, 2020
Vendor Description Account Number Amount
Public Works-Electric Department Total:$16,263.75
Conservation Fund Total:$16,263.75
TITAN ELECTRIC, INC ELECTRICAL CABLES & WIRES 451-7188-594.65-10 158,624.63
Electric Projects Division Total:$158,624.63
Public Works-Electric Department Total:$158,624.63
Electric Utility CIP Fund Total:$158,624.63
BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 23.17
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 23.17
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 42.90
HOSES, ALL KINDS 501-0000-141.40-00 29.54
BELTS AND BELTING 501-0000-141.40-00 75.52
FUEL,OIL,GREASE, & LUBES 501-0000-141.40-00 52.05
HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 587.85
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 6.13
AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 53.17
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 369.53
RICHMOND 2-WAY RADIO RADIO & TELECOMMUNICATION 501-0000-141.40-00 1,054.39
SETINA MFG CO INC POLICE EQUIPMENT & SUPPLY 501-0000-141.40-00 866.75
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 23.97
SIX ROBBLEES' INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 105.17
Division Total:$3,313.31
Department Total:$3,313.31
APWA WASHINGTON STATE
CHAPTER
EDUCATIONAL SERVICES 501-7630-548.43-10 1,000.00
ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 30.83
LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 30.83
BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 11.59
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 11.59
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 16.02
BELTS AND BELTING 501-7630-548.34-02 13.01
BELTS AND BELTING 501-7630-548.34-02 11.84
COPY CAT GRAPHICS AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 694.40
AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 195.30
AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 303.80
DAREN'S POINT S EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.70
Page 14 of 18 Jan 14, 2020 11:19:02 AME - 17January 21, 2020
City of Port Angeles
City Council Expenditure Report
Between Jan 1, 2020 and Jan 10, 2020
Vendor Description Account Number Amount
DAREN'S POINT S EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.42
EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.70
ECOLUBE RECOVERY, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.49-90 54.35
HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 140.17
HECKMAN MOTORS, INC December Washes 501-7630-548.34-02 94.00
HUGHES FIRE EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 209.79
EXTERNAL LABOR SERVICES 501-7630-548.34-02 4,000.16
J B'S UPHOLSTERY AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 39.95
EXTERNAL LABOR SERVICES 501-7630-548.34-02 190.22
MURRAY MOTORS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 113.36
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 3.62
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 501-7630-548.41-50 337.15
PAPE' MACHINERY AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 250.40
RICHMOND 2-WAY RADIO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 39.62
EXTERNAL LABOR SERVICES 501-7630-548.34-02 104.06
SETINA MFG CO INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 34.95
TACOMA SCREW PRODUCTS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 204.13
THURMAN SUPPLY AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 28.35
US BANK CORPORATE PAYMENT
SYSTEM
Good2Go Account 501-7630-548.45-21 60.00
Subscription-Coburn 501-7630-548.49-01 124.00
Equipment Services Division Total:$8,513.31
Public Works Department Total:$8,513.31
Equipment Services Fund Total:$11,826.62
US BANK CORPORATE PAYMENT
SYSTEM
Optical Transceiver 502-0000-237.00-00 (34.45)
Division Total:($34.45)
Department Total:($34.45)
PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 502-2081-518.31-01 9.46
US BANK CORPORATE PAYMENT
SYSTEM
iPad case/TV mount/Smart 502-2081-518.31-02 332.69
Optical Transceiver 502-2081-518.31-80 430.37
Headset cable 502-2081-518.31-01 51.39
Dell adapters 502-2081-518.31-01 132.56
Verizon connect-Fleet 502-2081-518.42-10 100.69
SSD drives-16 502-2081-518.48-10 695.52
Page 15 of 18 Jan 14, 2020 11:19:02 AME - 18January 21, 2020
City of Port Angeles
City Council Expenditure Report
Between Jan 1, 2020 and Jan 10, 2020
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
SSL Executime 502-2081-518.48-02 1,307.00
Information Technologies Division Total:$3,059.68
Finance Department Total:$3,059.68
Information Technology Fund Total:$3,025.23
REDACTED REIMBURSE MEDICARE-DEC 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 109.00
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 113.00
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 118.50
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 120.00
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 123.00
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 127.50
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 134.00
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 134.00
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 134.00
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 134.00
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 135.50
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 302.80
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 375.50
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 572.50
US BANK CORPORATE PAYMENT
SYSTEM
Ferry-Fountain/Ingraham 503-1631-517.41-51 15.75
Ferry-Fountain/Ingraham 503-1631-517.41-51 24.40
Other Insurance Programs Division Total:$3,105.45
AWC-ASSN OF WASHINGTON
CITIES
HUMAN SERVICES 503-1661-517.41-40 34,390.21
HUMAN SERVICES 503-1661-517.41-50 2,070.00
Worker's Compensation Division Total:$36,460.21
US BANK CORPORATE PAYMENT
SYSTEM
Webinar Reg-Fountain 503-1671-517.41-50 25.00
Comp Liability Division Total:$25.00
Self Insurance Department Total:$39,590.66
Self-Insurance Fund Total:$39,590.66
REDACTED REIMBURSE MEDICARE-DEC 602-6221-517.46-35 122.50
Page 16 of 18 Jan 14, 2020 11:19:02 AME - 19January 21, 2020
City of Port Angeles
City Council Expenditure Report
Between Jan 1, 2020 and Jan 10, 2020
Vendor Description Account Number Amount
REDACTED REIMBURSE MEDICARE-DEC 602-6221-517.46-35 127.00
Fireman's Pension Division Total:$249.50
Fireman's Pension Department Total:$249.50
Firemen's Pension Fund Total:$249.50
AFLAC SUPP INSURANCE PREMIUM 920-0000-231.53-10 1,186.22
Payroll 920-0000-231.53-12 0.40
PAYROLL SUMMARY 920-0000-231.53-11 307.69
PAYROLL SUMMARY 920-0000-231.53-12 472.31
AFSCME LOCAL 1619 PAYROLL SUMMARY 920-0000-231.54-40 480.00
BROWN & BROWN OF
WASHINGTON
PAYROLL SUMMARY 920-0000-231.53-40 2,011.37
EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 (490.44)
PAYROLL SUMMARY 920-0000-231.52-20 16.81
PAYROLL SUMMARY 920-0000-231.52-20 25.44
PAYROLL SUMMARY 920-0000-231.52-20 119.85
PAYROLL SUMMARY 920-0000-231.52-20 370.59
PAYROLL SUMMARY 920-0000-231.52-20 21,051.52
PAYROLL SUMMARY 920-0000-231.52-20 (370.59)
PAYROLL SUMMARY 920-0000-231.52-20 (119.85)
PAYROLL SUMMARY 920-0000-231.52-20 (25.44)
PAYROLL SUMMARY 920-0000-231.52-20 (16.81)
PAYROLL SUMMARY 920-0000-231.52-20 490.44
FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 26.89
PAYROLL SUMMARY 920-0000-231.50-10 (375.60)
PAYROLL SUMMARY 920-0000-231.50-10 (123.32)
PAYROLL SUMMARY 920-0000-231.50-10 29.89
PAYROLL SUMMARY 920-0000-231.50-10 54.07
PAYROLL SUMMARY 920-0000-231.50-10 101.43
PAYROLL SUMMARY 920-0000-231.50-10 144.88
PAYROLL SUMMARY 920-0000-231.50-10 72,788.18
FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 28.56
PAYROLL SUMMARY 920-0000-231.50-20 (239.46)
Payroll 920-0000-231.50-20 (2.00)
PAYROLL SUMMARY 920-0000-231.50-20 (102.50)
PAYROLL SUMMARY 920-0000-231.50-20 14.76
Page 17 of 18 Jan 14, 2020 11:19:02 AME - 20January 21, 2020
City of Port Angeles
City Council Expenditure Report
Between Jan 1, 2020 and Jan 10, 2020
Vendor Description Account Number Amount
FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 54.96
PAYROLL SUMMARY 920-0000-231.50-20 71.92
PAYROLL SUMMARY 920-0000-231.50-20 93.66
PAYROLL SUMMARY 920-0000-231.50-20 80,250.18
FIREFIGHTER'S LOCAL 656 PAYROLL SUMMARY 920-0000-231.54-30 2,480.55
HSA BANK Employee Contribution 920-0000-231.52-40 500.00
PAYROLL SUMMARY 920-0000-231.52-40 5,438.66
IBEW LOCAL 997 PAYROLL SUMMARY 920-0000-231.54-20 1,421.81
ICMA-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 21,692.69
JOHN HANCOCK LIFE INSURANCE
CO
PAYROLL SUMMARY 920-0000-231.52-25 3,629.51
LEOFF PAYROLL SUMMARY 920-0000-231.51-21 132.65
PAYROLL SUMMARY 920-0000-231.51-21 (449.55)
PAYROLL SUMMARY 920-0000-231.51-21 70.83
PAYROLL SUMMARY 920-0000-231.51-21 254.08
PAYROLL SUMMARY 920-0000-231.51-21 316.90
PAYROLL SUMMARY 920-0000-231.51-21 449.55
PAYROLL SUMMARY 920-0000-231.51-21 29,638.84
OFFICE OF SUPPORT
ENFORCEMENT
PAYROLL SUMMARY 920-0000-231.56-20 253.84
PERS PAYROLL SUMMARY 920-0000-231.51-10 1,350.23
PAYROLL SUMMARY 920-0000-231.51-11 14,792.23
PAYROLL SUMMARY 920-0000-231.51-12 79,837.60
POLICE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-10 384.00
UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 380.12
WSCCCE AFSCME AFL-CIO PAYROLL SUMMARY 920-0000-231.54-40 5,272.87
Division Total:$346,173.42
Department Total:$346,173.42
Payroll Clearing Fund Total:$346,173.42
Total for Checks Dated Between Jan 1, 2020 and Jan 10, 2020 $832,708.39
Page 18 of 18 Jan 14, 2020 11:19:02 AME - 21January 21, 2020
Date: January 21, 2020
To: City Council
From: Allyson Brekke, Director of Community & Economic Development
Subject: FY 2019-21 Engrossed Second Substitute House Bill (E2SHB) 1923 Grant for Increasing
Residential Building Capacity – WA Department of Commerce Contract No. 20-63314-
044
Background / Analysis: The City of Port Angeles has been awarded $50,000 in grant funds for the
2019-21 Biennium to assist with increasing urban residential building capacity and streamlining
regulations. The Washington State Legislature created this new grant program under E2SHB 1923, which
provides several eligible land use planning activities for cities to consider implementing to increase
housing capacity.
City staff submitted a grant application in October 2019 and Ecology awarded the grant to the City in
November 2019. The City selected three eligible land use planning activities to accomplish and they are
further described below, as well as in the Scope of Work that is incorporated into the attached grant
agreement:
1. Adopt an infill exemption under RCW 43.21C.229 for residential or mixed-use development;
2. Allow for the division or redivision of land into the maximum number of lots through the
short subdivision process provided in Chapter 58.17 RCW; and
3. Adopt a form-based code in one or more zoning districts that permit residential uses.
Staff is intending to combine this work with the audit process of the City’s Municipal Code. Commerce
is acceptable with grant monies going toward work that is developed by a consultant.
Funding Overview: Commerce shall pay an amount not to exceed $50,000 for the performance of all
things necessary for or incidental to the performance of work under this Contract as set forth in the Scope
of Work.
Summary: The Washington State Department of Commerce (Commerce) has awarded the City a
E2SHB 1923 Grant in the amount of $50,000. This grant provides funding to assist with increasing urban
residential building capacity and streamlining regulations. The Washington State Legislature created this
new grant program under E2SHB 1923, which provides a number of eligible land use planning activities
for cities to consider implementing to increase housing capacity.
Funding: Grant funding will be administered by Commerce, Growth Management Services Unit and
will be capped at $50,000 with no City fund matching requirements.
Recommendation: Approve and authorize the City Manager to sign the FY 2019-2021 E2SHB 1923
interagency agreement in the amount of $50,000 for increasing residential building capacity with the
Washington State Department of Commerce, and to make any subsequent amendments or minor
modifications to the agreement, if necessary.
E - 22January 21, 2020
The actions described in the Scope of Work must adopted by April 1, 2021 to receive full funding. The
final thirty percent (30%) of the grant amount for each action is contingent upon adoption of the selected
action. The final due date for Deliverables must be no later than June 15, 2021.
Attachments: Commerce Interagency Agreement with Scope of Work (Attachment A) and Budget
(Attachment B)
E - 23January 21, 2020
Interagency Agreement with
City of Port Angeles
through
Growth Management Services
For
HB 1923 Grant to adopt an infill exemption under RCW 43.21C.229
for residential or mixed-use development,, adopt a form-based code
in one or more zoning districts that permit residential uses, and
allow for the division or redivision of land into the maximum number
of lots through the short subdivision process provided in
Chapter 58.17 RCW.
Start date: Date of Execution
E - 24January 21, 2020
ii
TABLE OF CONTENTS
Special Terms and Conditions
1. Authority…………………………………………………………………………………..1
2. Contract Management ........................................................................................... 1
3. Compensation ........................................................................................................ 1
4. Expenses…………………………………………………………………………………1
5. Billing Procedures and Payment ............................................................................ 1
6. Subcontractor Data Collection ............................................................................... 2
7. Order of Precedence .............................................................................................. 2
General Terms and Conditions
1. Definitions .............................................................................................................. 3
2. All Writings Contained Herein ................................................................................ 3
3. Amendments .......................................................................................................... 3
4. Assignment ............................................................................................................ 3
5. Confidentiality and Safeguarding of Information.................................................... 3
6. Copyright................................................................................................................ 4
7. Disputes ................................................................................................................. 4
8. Governing Law and Venue .................................................................................... 4
9. Independent Capacity of the Contractor ................................................................ 5
10. Licensing, Accreditation and Registration ............................................................. 5
11. Recapture .............................................................................................................. 5
12. Records Maintenance ............................................................................................ 5
13. Savings .................................................................................................................. 5
14. Severability ............................................................................................................ 5
15. Subcontracting ....................................................................................................... 5
16. Survival .................................................................................................................. 6
17. Termination for Cause ........................................................................................... 6
18. Termination for Convenience................................................................................. 6
19. Termination Procedures ........................................................................................ 6
20. Treatment of Assets ............................................................................................... 7
21. Waiver .................................................................................................................... 8
Attachment A, Scope of Work
Attachment B, Budget
E - 25January 21, 2020
FACE SHEET
iii
Contract Number: 20-63314-044
Washington State Department of Commerce
Local Government Division
Growth Management Services
HB 1923 Grant
1. Contractor 2. Contractor Doing Business As (optional)
City of Port Angeles
321 E Fifth Street
Port Angeles, WA 98362
3. Contractor Representative 4. COMMERCE Representative
Allyson Brekke
Community and Economic Development Director
(360) 417-4751
abrekke@cityofpa.us
Gary Idleburg
Senior Planner
(360) 725-3045
gary.idleburg@commerce.wa.gov
PO Box 42525
1011 Plum Street SE
Olympia Washington
98504-2525
5. Contract Amount 6. Funding Source 7. Start Date 8. End Date
$50,000 State of Washington Date of Execution June 30, 2021
11. SWV # 12. UBI #
SWV0007712-00 054-003-838
14. Contract Purpose
HB 1923 grant funding to address housing affordability.
15. Signing Statement
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of
this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their
respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract and the following
documents hereby incorporated by reference: Attachment “A” – Scope of Work, Attachment “B” – Budget, <etc.>
FOR CONTRACTOR FOR COMMERCE
Nathan A. West, City Manager
Date
Mark Barkley, Assistant Director, Local Government Division
Date
APPROVED AS TO FORM ONLY BY ASSISTANT
ATTORNEY GENERAL 6/11/2019.
APPROVAL ON FILE.
E - 26January 21, 2020
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
State of Washington Interagency Agreement Updated June 2019
Department of Commerce Page 1
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter 39.34
RCW.
2. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet of
this Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet of
this Contract.
3. COMPENSATION
COMMERCE shall pay an amount not to exceed $50,000for the performance of all things necessary for or
incidental to the performance of work under this Contract as set forth in the Scope of Work.
Actions selected from the menu of twelve actions must be adopted by April 1, 2021 to receive full
funding. Budget managers should be aware that the final thirty percent (30%) of the grant amount for
each action is contingent upon adoption of the selected Action.
The final due date for Deliverables must be no later than June 15, 2021.
4. EXPENSES
Contractor shall receive reimbursement for travel and other expenses as identified below or as authorized
in advance by COMMERCE as reimbursable. Such expenses may include airfare (economy or coach class
only), other transportation expenses, and lodging and subsistence necessary during periods of required
travel. Contractor shall receive compensation for travel expenses at current state travel reimbursement
rates.
5. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Contractor upon acceptance of services provided, related deliverablesand receipt of
properly completed invoices, which shall be submitted to the Representative for COMMERCE not more
often than quarterly.
The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work
performed, the progress of the project, and fees. The invoice shall include the
Contract Number 20-63314-044. If expenses are invoiced, provide a detailed breakdown of each type. A
receipt must accompany any single expenses in the amount of $50.00 or more in order to receive
reimbursement.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt
of properly completed invoices. Payment shall be sent to the address designated by the Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of
this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall
be made by COMMERCE.
COMMERCE will pay Contractor for costs incurred prior to the start date of this Agreement, if such costs
would have been allowable on or after July 28, 2019, the effective date of Engrossed Second Substitute
House Bill 1923 (2019). To be allowable, such costs must be limited to the completion of tasks and
deliverables outlined in the Scope of Work (Attachment A).
E - 27January 21, 2020
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
State of Washington Interagency Agreement Updated June 2019
Department of Commerce Page 2
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE
shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other
source, including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization
or that of its subcontractors.
6. SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as agreed
by the parties, regarding work under this Agreement performed by subcontractors and the portion of funds
expended for work performed by subcontractors, including but not necessarily limited to minority-owned,
woman-owned, and veteran-owned business subcontractors. “Subcontractors” shall mean subcontractors
of any tier.
7. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence
in the following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A – Scope of Work
• Attachment B – Budget
• add any other attachments incorporated by reference on the Face Sheet
E - 28January 21, 2020
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
State of Washington Interagency Agreement Updated June 2019
Department of Commerce Page 3
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. “Authorized Representative” shall mean the Director and/or the designee authorized in writing to
act on the Director’s behalf.
B. “COMMERCE” shall mean the Department of Commerce.
C. “Contract” or “Agreement” means the entire written agreement between COMMERCE and the
Contractor, including any attachments, documents, or materials incorporated by reference. E-mail
or facsimile transmission of a signed copy of this contract shall be the same as delivery of an
original.
D. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this
Contract, and shall include all employees and agents of the Contractor.
E. “Personal Information” shall mean information identifiable to any person, including, but not limited
to, information that relates to a person’s name, health, finances, education, business, use or receipt
of governmental services or other activities, addresses, telephone numbers, social security
numbers, driver license numbers, other identifying numbers, and any financial identifiers.
F. ”State” shall mean the state of Washington.
G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or
part of those services under this Contract under a separate contract with the Contractor. The terms
“subcontractor” and “subcontractors” mean subcontractor(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the partie s. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
Up to ten percent of the contract amount for each activity may be moved to another activity without a
contract amendment.
4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Contractor without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. “Confidential Information” as used in this section includes:
i. All material provided to the Contractor by COMMERCE that is designated as “confidential” by
COMMERCE;
ii. All material produced by the Contractor that is designated as “confidential” by COMMERCE;
and
iii. All personal information in the possession of the Contractor that may not be disclosed under
state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information
solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any
Confidential Information to any third party except with the prior written consent of COMMERCE or
as may be required by law. The Contractor shall take all necessary steps to assure that Confidential
Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of
E - 29January 21, 2020
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
State of Washington Interagency Agreement Updated June 2019
Department of Commerce Page 4
Confidential Information or violation of any state or federal laws related thereto. Upon request, the
Contractor shall provide COMMERCE with its policies and procedures on confidentiality.
COMMERCE may require changes to such policies and procedures as they apply to this Contract
whenever COMMERCE reasonably determines that changes are necessary to prevent
unauthorized disclosures. The Contractor shall make the changes within the time period specified
by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any
Confidential Information that COMMERCE reasonably determines has not been adequately
protected by the Contractor against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working
days of any unauthorized use or disclosure of any confidential information, and shall take necessary
steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be
considered the author of such Materials. In the event the Materials are not considered “works for hire”
under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in
all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERC E
effective from the moment of creation of such Materials.
“Materials” means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tap es,
and/or sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre -existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty -
free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants and
represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract. The
Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement
received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE
shall have the right to modify or remove any res trictive markings placed upon the Materials by the
Contractor.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, a s
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of Washington,
and any applicable federal laws, and the venue of any action brought hereunder shall be in the Superior
Court for Thurston County.
E - 30January 21, 2020
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
State of Washington Interagency Agreement Updated June 2019
Department of Commerce Page 5
9. INDEPENDENT CAPACITY OF THE CONTRACTOR
The parties intend that an independent contractor relationship will be created by this Contract. The
Contractor and its employees or agents performing under this Contract are not employees or agents of
the state of Washington or COMMERCE. The Contractor will not hold itself out as or claim to be an
officer or employee of COMMERCE or of the state of Washington by reason hereof, nor will the
Contractor make any claim of right, privilege or benefit which would accrue to such officer or employee
under law. Conduct and control of the work will be solely with the Contractor.
10. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies available
at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Contract.
12. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direc t and indirect costs of any nature
expended in the performance of this contract.
The Contractor shall retain such records for a period of six (6) years following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall
be retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the t en calendar day
notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
14. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
15. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written
approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they
E - 31January 21, 2020
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
State of Washington Interagency Agreement Updated June 2019
Department of Commerce Page 6
relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity;
or (c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term
or condition of this Contract. The Contractor shall appropriat ely monitor the activities of the
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach
in the performance of the Contractor’s duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for
claims or damages arising from a Subcontractor’s performance of the subcontract.
16. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract shall
so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shall notify the Contracto r in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be
terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorize d by
law including, but not limited to, any cost difference between the original contract and the replacement
or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of
the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the C ontractor or a decision by COMMERCE to
terminate the contract. A termination shall be deemed a “Termination for Convenience” if it is
determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or her
control, fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are in addition
to any other rights and remedies provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If
this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract,
may require the Contractor to deliver to COMMERCE any property specifically produced or acquired
for the performance of such part of this contract as has been terminated. The provisions of the
"Treatment of Assets" clause shall apply in such property transfer.
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv) the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract.
E - 32January 21, 2020
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
State of Washington Interagency Agreement Updated June 2019
Department of Commerce Page 7
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized
Representative, all of the rights, title, and interest of the C ontractor under the orders and
subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or
pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent the
Authorized Representative may require, which approval or ratification shall be final for all the
purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by
the Authorized Representative any property which, if the contract had been completed, would have
been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the Authorized
Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for the
protection and preservation of the property related to this contract, which is in the possession o f
the Contractor and in which the Authorized Representative has or may acquire an interest.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct
item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such property
by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this
contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the
performance of this contract, or (ii) commencement of use of such property in the performance of this
contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first
occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein
or approved by COMMERCE, be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results
from the negligence of the Contractor or which results from the failure on the part of the Contractor
to maintain and administer that property in accordance with sound management practices.
C. If any COMMERCE property is lost, destroyed or damaged, the C ontractor shall immediately notify
COMMERCE and shall take all reasonable steps to protect the property from further damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract
All reference to the Contractor under this clause shall also include Contractor’s employees, agents
or Subcontractors.
E - 33January 21, 2020
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
State of Washington Interagency Agreement Updated June 2019
Department of Commerce Page 8
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach.
Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be
such in writing and signed by Authorized Representative of COMMERCE.
E - 34January 21, 2020
Attachment A
State of Washington Interagency Agreement Updated June 2019
Department of Commerce Page 9
Scope of Work
As detailed in E2SHB 1923 (RCW 36.70A.600)
a) Adopt an infill exemption under RCW 43.21C.229 for residential or mixed-use development
b) Adopt a form-based code in one or more zoning districts that permit residential uses. "Form-
based code" means a land development regulation that uses physical form, rather than
separation of use, as the organizing principle for the code;
c) Allow for the division or redivision of land into the maximum number of lots through the short
subdivision process provided in chapter 58.17 RCW;
Commerce will be monitoring the contracts in May and November of 2020 to review progress in
meeting milestones, deliverables and invoicing.
Scope of Work
Action 1: Adopt an infill exemption under RCW 43.21C.229 for residential and mixed-use
development (City may consider additional categorical exemptions permitted per WAC 197-
11800; per WAC, City may raise exempt levels by implementing ordinance or resolution).
Steps/
Deliverables Description Start Date End Date
Step 1.1 Review of municipal code to identify
existing and missing development
regulations that address probable
adverse environmental impacts of infill
exempt development per RCW
43.21C.229 (Titles 15, 16, 17 and 18)
1/1/20 3/1/20
Step 1.2 Research comparable cities and
documented best case approaches taken to
encourage infill development
3/1/20 4/1/20
Step 1.3 Develop recommendations of new
regulations that provide adequate
environmental protection for exempt
development – propose within City’s
Critical Areas Ordinance (Title 15)
4/1/20 5/1/20
Step 1.5 Prepare staff report and findings and
draft ordinance for Planning Commission
(Document how the City will ensure
adequate protections for cultural and
historic resources when exemption levels
are raised)
5/1/20 5/22/20
E - 35January 21, 2020
Attachment A
State of Washington Interagency Agreement Updated June 2019
Department of Commerce Page 10
Step 1.6 Prepare public notice of Planning
Commission public hearing (minimum of
60 days notice to affected tribes, agencies
with expertise, affected jurisdictions, the
department of ecology, and the public and
provide an opportunity for comment)
5/22/20 7/22/20
Step 1.7 Present staff report with findings and draft
ordinance and hold public hearing with
Planning Commission
7/22/20
E - 36January 21, 2020
Attachment A
State of Washington Interagency Agreement Updated June 2019
Department of Commerce Page 11
Deliverable 1 Draft infill ordinance, staff report, and
SEPA.
7/22/2020
Step 2.1 Make changes to draft ordinance per
Planning Commission recommendations
– update staff findings
7/22/20 8/12/20
Step 2.2
Ss
Present staff report with findings and draft
ordinance to City Council – Council conduct
first reading of ordinance
8/18/20
Step 3.1 Make changes to ordinance per
Council recommendations
8/18/20 8/26/20
Step 3.2 City Council conduct second reading
of ordinance and adopt
9/1/20
Step 4.1 Adequate notice in paper for official
ordinance approval (2 weeks approximate)
9/1/20 9/15/20
Deliverable 2 Adopted infill ordinance 9/15/20
Action 2: Allow for the division or redivision of land into the maximum number of lots
through the short subdivision process provided in chapter 58.17 RCW (per 58.17 RCW, the
City intends to permit the maximum number of nine lots).
Steps/
Deliverables Description Start Date End Date
Step 1.1 Review of municipal code to identify
existing and missing development
regulations that address probable
adverse environmental impacts of
maximizing the number of lots permitted
through short subdivision to nine (Titles
15, 16, 17 and 18).
1/1/20 3/1/20
Step 1.2 Research comparable cities and
documented best case approaches
taken for subdivision standards and
requirements.
3/1/20 4/1/20
Step 1.3 Develop recommendations of new
regulations for subdivisions within the City
(Title 16).
4/1/20 5/1/20
Step 1.4 Prepare public notice of Planning
Commission public hearing (ensure
minimum 14 day notice provided)
5/1/20 5/22/20
E - 37January 21, 2020
Attachment A
State of Washington Interagency Agreement Updated June 2019
Department of Commerce Page 12
Step 1.5 Prepare staff report and findings and
draft ordinance for Planning Commission
5/22/20 7/22/20
Step 1.6 Present staff report with findings and
draft ordinance and hold public hearing
with Planning Commission
5/22/20 7/22/20
Deliverable 3 Draft short plat ordinance, staff report,
and SEPA.
7/22/2020
Step 2.1 Make changes to draft ordinance per
Planning Commission recommendations –
update staff findings
7/22/20 8/12/20
Step 2.2 Present staff report with findings and draft
ordinance to City Council – Council conduct
first reading of ordinance
8/12/20 8/18/20
Step 3.1 Make changes to ordinance per
Council recommendations
8/18/20 8/26/20
Step 3.2 City Council conduct second reading
of ordinance and adopt
8/26/20 9/1/20
Step 4.1 Adequate notice in paper for official
ordinance approval (2 weeks approximate)
9/1/20 9/15/20
Deliverable Adopted short plat ordinance 9/15/20
Action 3: Adopt a form-based code in one or more zoning districts that permit residential uses.
(Focus will be on the City’s five commercial zoning districts which currently permits multifamily
residential units primarily in the form of apartments and apartment buildings).
Steps/
Deliverables Description Start Date End Date
Step 1.1 Prepare a RFQ for proposed scope of
work – assisting the City in developing
form‐ based code for its commercial
zoning districts/corridors
1/1/20 2/28/20
Step 1.2 Advertise RFQ and create a panel of people
to review RFQ responses
2/28/20 3/31/20
Step 1.3 Receive qualifications and schedule review
time of responses for panel
3/31/20 5/31/20
Step 1.4 Top responses chosen and
interviews scheduled
5/31/20 6/30/20
Step 1.5 Selection of consultant and finalize scope of
work
5/31/20 6/30/20
Step 2.1 Prepare contract for consultant
including scope of work and deliverables
6/30/20 7/15/20
E - 38January 21, 2020
Attachment A
State of Washington Interagency Agreement Updated June 2019
Department of Commerce Page 13
Step 2.2. Council approval of consultant contract
7/21/20
Step 3.1 Announce project to community and
begin scope of work
7/21/20 1/27/21
Step 3.2 Develop recommendations of new
regulations.
8/1/20 10/1/20
Step 3.3 Conduct public meetings and charettes 10/1/20 12/1/20
Step 3.4 Prepare staff report and findings and
draft ordinance for Planning Commission
12/1/20 12/15/20
Deliverable 5 Draft form-based code ordinance with
finding and staff report
12/15/2020
Step 3.5 Prepare public notice of Planning
Commission public hearing (ensure
minimum 14 day notice provided)
12/15/20 1/27/21
Step 3.6 Present staff report with findings and
draft ordinance and hold public hearing
with Planning Commission
1/27/21
Step 4.1 Make changes to draft ordinance per
Planning Commission recommendations –
update staff findings
1/27/21 2/10/21
Step 4.2 Present staff report with findings and draft
ordinance to City Council – Council conduct
first reading of ordinance
2/16/21
Step 5.1 Make changes to ordinance per
Council recommendations
2/16/21 2/24/21
Step 5.2 City Council conduct second reading
of ordinance and adopt
3/2/21
Step 6.1 Adequate notice in paper for official
ordinance approval (2 weeks approximate)
3/2/21 3/16/21
Deliverable6 Adopted form-based code ordinance 4/1/21
E - 39January 21, 2020
Attachment B
State of Washington Interagency Agreement Updated June 2019
Department of Commerce Page 14
Budget
Budget – Exhibit B
Deliverable 1 Draft infill ordinance and supporting documentation $7,000
Deliverable 2. Adopted infill ordinance $3,000
Deliverable 3 Draft short plat ordinance and supporting documentation $7,000
Deliverable 4. Adopted short plat ordinance $3,000
Deliverable 5. Draft form-based code ordinance and supporting
documentation
$21,000
Deliverable 6. Adopted form-based code ordinance $9,000
Total $50,000
Action / Deliverables Commerce
Funds
Other Funds
[If
applicable]
Action 1. Adopt an infill exemption under RCW 43.21C.229
for residential and mixed-use development (City may
consider additional categorical exemptions permitted per
WAC 197-11-800; per WAC, City may raise exempt levels by
implementing ordinance or resolution).
$__10,000__ $___48,500_
=Staff in kind
Action 2. Allow for the division or redivision of land into the
maximum number of lots through the short subdivision
process provided in chapter 58.17 RCW (per 58.17 RCW,
$__10,000__ $__48,500_
=Staff in‐kind
the City intends to permit the maximum number of nine
lots).
E - 40January 21, 2020
Attachment B
State of Washington Interagency Agreement Updated June 2019
Department of Commerce Page 15
Action 3. Adopt a form-based code in one or more zoning
districts that permit residential uses. $__30,000__ $__157,000_
$97,000 =
(Focus will be on the City’s five commercial zoning districts
which currently permits multi-family residential units
primarily in the form of apartments and apartment
Staff
$60,000 =
buildings). Budget
Professional
Services
Total: $_50,000__ $__254,000__
Budget Narrative:
The City is estimating a project timeline of 70 weeks (November 15, 2019 through April 1,
2021) and intends to deliver all relevant resolutions, ordinances and/or plans for City Council’s
consideration and approval prior to April 1, 2021. City Staff’s hourly rates reflect hourly wage
plus City supplied benefits, which represents the true cost of Staff’s in‐kind services.
Please see Attachment A for the breakdown of Staff’s hourly wages total hours
dedicated to the actions.
It was estimated that half of Staff’s total hours will be going to Action 3, representing $97,000.
The remaining of Staff’s total hours was split between Actions 1 and 2. Currently, the City has
$60,000 budgeted in FY 2020 for code updates and those monies will be focused on Action 3.
E - 41January 21, 2020
Date: January 21, 2020
To: City Council
From: Ken Dubuc, Fire Chief
Subject: Department of Ecology Site Rental Agreement
Background / Analysis: The Department of Ecology (DOE) has an ongoing program for ambient air
quality monitoring in the region. As a part of that program, for the past several years DOE has
maintained a small air sampling station on the roof of the fire station. This air sampling station is quite
small and it does not impact fire department operations in any way. In addition to the sampling station on
the roof, there are several small pieces of computer equipment that are located in an equipment room.
The fire department provides 110 volt power to that equipment.
The City and DOE have an annual site rental agreement for the use of the space, and that agreement is up
for renewal. The agreement has not changed since the previous agreement, and it has been reviewed and
approved by the City of Port Angeles Legal Department.
Funding Overview: There are no costs associated with this rental agreement, the Department of
Ecology pays the City $550 per year for the use of this space.
Summary: The Department of Ecology (DOE) has an ongoing program for ambient air quality
monitoring in the region. As a part of that program, for the past several years DOE has maintained a
small air sampling station on the roof of the fire station. The City and DOE have an annual site rental
agreement for the use of the space, and that agreement is up for renewal.
Funding: There are no costs associated with this rental agreement, the Department of Ecology pays the
City $550 per year for the use of this space.
Recommendation: Authorize the City Manager to sign the attached site rental agreement renewal with
DOE.
E - 42January 21, 2020
E - 43January 21, 2020
E - 44January 21, 2020
E - 45January 21, 2020
Date: January 21, 2020
To: City Council
From: Thomas Hunter, Director of Public Works & Utilities
Subject: Utility Wooden Pole Testing – 2019 – Final Acceptance
Background / Analysis: TK Contractors, LLC, was contracted to inspect and test the integrity of
wooden Electric Utility poles owned by the City. In prior years, the pole testing program targeted poles
based on their age and condition. 2019 marked the first year of pole testing based on a Grid-wise Asset
Management approach, wherein 1608 poles (approx. 30% of the system) were tested. The City used this
new approach to address and remedy the most vulnerable poles in the system. The goal is to ensure a
comprehensive assessment of pole integrity throughout the electric system at quarter intervals of their
lifetime.
The typical lifetime of a wooden Electric Utility pole is 40 years. As a result of the testing, thirty-eight
poles were discovered with pockets of below-ground decay. This was not easily identifiable by visual
inspection alone.
Funding Overview: The work was completed in the final amount of $35,417.18 including sales tax.
$50,000 was allocated in the 2019 Electric Utility Operations budget (401-7180-533.48-10) for this project.
The contract was authorized by Council on August 20, 2019.
Summary: The purpose of this memo is to obtain City Council final acceptance for the work performed
by TK Contractors, LLC, on the inspection and testing of 1608 wooden Electric Utility poles throughout
the City.
Funding: Funding for this project was identified in the 2019 Electric Utility Operations budget (401-7180-
533.48-10) in the total amount of $50,000.00. The work was completed in the final amount of $35,417.18,
including sales tax.
Recommendation: Accept the Pole Testing-2019 project by TK Contractors, LLC as complete and
authorize staff to proceed with project closeout upon receipt of all required clearances.
E - 46January 21, 2020
Date: January 21, 2020
To: City Council
From: Thomas Hunter, Director of Public Works & Utilities
Subject: Utility Wooden Power Poles – Material Purchase
Background / Analysis: This procurement will restock the City’s wooden pole inventory. On August
20, 2019 the City Council authorized the City to hire a contractor to inspect the integrity of approximately
30% of the City’s Electric Utility Poles. During the inspection 38 poles were found to be at risk. The new
poles will be used in ongoing work activities including new pole installation and replacement of existing
poles as needed throughout City.
Bids were received on January 07, 2020 for 30, 40-foot, Class 3 wood poles. One vendor bid on this material
purchase. A bid summary is provided below.
Material Purchase Contract, MEC-2018-06 (Prices Include Sales Tax and Freight)
Vendor Description Qty Unit Price Total Price
Stella-Jones Corporation 40-foot – Class 3 30 $774.00 $25,240.14
Funding Overview: Funds are available in the 2020 Electric Utility Operation Budget (401-7180-533.34-
02) in the amount of $25,240.14.
Summary: Recent testing of approximately 30% of the City’s wooden Electric Utility poles found 38
located throughout the City needing replacement. This contract will restock the City’s inventory of wooden
Electric Utility poles.
Bids were requested; on January 7, 2020, a single bid was received from Stella-Jones Corporation of
Tumwater WA for the purchase of 30, 40-foot, Class 3 wood poles for the Electric Utility.
Funding: Funds are available in the amount of $25,240.14 for material inventory in the 2020 Electric
Utility budget (401-7180-533.34-02).
Recommendation: Award a contract with Stella-Jones Corporation of Tacoma, WA for 30, 40-foot,
Class 3 wooden poles at a price of $25,240.14 including sales tax, and authorize the City Manager to sign
to make minor modifications to the contract as necessary.
E - 47January 21, 2020
Date: January 21, 2020
To: City Council
From: Thomas Hunter, Director of Public Works & Utilities
Subject: Underground Cable Replacement – 2019 – Final Acceptance
Background / Analysis: Over the last several years, multiple underground electric cables installed at
Airport Industrial Park have failed. These cables were installed in rigid steel conduit which corroded and
lost structural integrity. To maintain reliability, prevent lengthy outages and loss of revenue to the industrial
customers located in the area, this project replaced the failing cables with new cables installed in PVC
conduit.
On August 27, 2019, a contract to repair the underground cables was awarded to Titan Electric, of Casper,
WY. Repair work was completed and inspected; the final payment request was received from the
Contractor.
Funding Overview: The Engineering estimate for this project was $200,000 and was included in the
2019 CFP budget for the Electric Utility (451-7188-594-6510). The cost breakdown follows:
Bid Award $151,105.65
Approved Change Order 21,319.32
Materials 42,602.27
Total Cost (including sales tax) $215,027.24
The $15,027.24 variance will be included in the first 2020 budget amendment.
Summary: The purpose of this memo is to obtain City Council final acceptance for the work performed
on the Underground Cable Replacement – 2019 project by Titan Electric, of Casper, WY.
This contract provided for repair of electric cables installed in rigid steel conduit which corroded and lost
structural integrity. Bids were solicited and the contract was awarded to the lowest responsible bidder, Titan
Electric, of Casper, WY.
Funding: Funding for this project was identified in the 2019 Electric Utility capital budget (451-7188-
594-6510) in the total amount of $200,000.00 for construction.
The bid award of $151,105.65 combined with one approved change order of $21,319.32 and the materials
cost of $42,602.27 brought the total cost to $215,027.24. The variance of $15,027.24 will be included in
the first 2020 budget amendment.
Recommendation: Accept the 2019 Underground Cable Replacement project as complete and authorize
staff to proceed with project closeout and release the retainage in the amount of $7,931.23 upon receipt of
all required clearances.
E - 48January 21, 2020
1
Date: January 21, 2020
To: City Council
From: Brian S. Smith, Police Chief
Subject: Public Safety Advisory Board Appointment
Background / Analysis: Alan Oman’s application to the Public Safety Advisory Board is attached.
During the Fall of 2019 there was an open and announced application period. Two applications were
received. One application subsequently withdrew, leaving Mr. Oman as the only applicant.
Funding: N/A.
Summary: Alan Oman has applied for an appointment to the Public Safety Advisory Board. His
application is to fill a vacancy for an at large position on the Board. Mr. Oman has met with the Public
Safety Advisory Board members and both the Police and Fire Chiefs. He lives and works in the City of
Port Angeles and has an extensive background in firefighting, emergency services and electrical utilities.
It is the unanimous recommendation of the Public Safety Advisory Board members, the Police Chief
and the Fire Chief that Mr. Oman be appointed by City Council to the Public Safety Advisory Board
Funding: N/A
Recommendation/Actions: Approve the appointment of Alan Oman to the Public Safety Advisory
Board
E - 49January 21, 2020
It-
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The City of Port Angeles
Public Safety Advisory Board
Applicant Name and General Information
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E - 50January 21, 2020
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The City of Port Angeles
Advisorv Board Anolication
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during the last five years
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E - 51January 21, 2020
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The City of Port Angeles
Advisorv Board Apnlication
Public Safety Advisory Board Applicant Supplemental Questionnaire
l. Have you ever been employed in a public safety position or worked in the public safety profession?
If"yes", please describe your experience?
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2. What is it that interests you about public safety?
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3. Is there a particular area of public safety that specifically interests you?
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Emergency Management
Emergency medical services
4. Are you interested in participating in an annual and scheduled "ride along" with both Police and Fire/EMS personnel?
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Applicant Signiture
Submit completed forms to:Oflice of the City Clerk
City of Port Angeles
321 East 5ft Street
Port Angeles, WA 98362
Date
Kari Martinez-Bailey
3604174634
kmbailey@cityofra.us
In compliance with the Americans with Disabilities Act, if you need special accommodations because of a physical limitation,
please contact the City Manager's Office at 3604174500 so appropriate arrangements can be made.
This document and all attached information is considered a public record and may be distributed to members of the City
Council for appointment consideration. Additionally, it may become a part of a City Council packet.
/N lfZs -E Eae-et-r-r.o zl€ -{+FEfl/
E - 52January 21, 2020
Date: January 21, 2019
To: City Council
From: Allyson Brekke, Director of Community & Economic Development
Subject: Street Vacation Petition for Portion of “K” Street between 9th Street and the 8th/9th Alley
(No. 19-78)
Background / Analysis:
A valid petition requesting the vacation of approximately 9,800 square feet of the “K” Street unimproved
right-of-way between 9th Street and the 8th/9th Street alley was received on October 21, 2019 from a
single petitioner, John Ralston, representing 100% of the adjacent property owners. The purpose of the
vacation is the consolidation of developable property to Lot 20, Block 251/Lot 1, Block 252, Townsite of
Port Angeles in order to construct housing.
The Hearing Examiner conducted a public hearing on the matter on November 21, 2019 following public
notice pursuant to Chapter 35.79 RCW. The Findings, Conclusions and Recommendation of the Hearing
Examiner supporting approval of the vacation, are attached with this memo. With approval of the
ordinance, the City Council approves and adopts the Hearing Examiner’s Findings, Conclusions and
Recommendation.
Funding Overview:
No city funding is required as a part of this proposal. The unimproved right-of-way vacation will result in
revenue due to the sale of property based on the average per-square-foot value of similarly zoned private
property within 300’ of the property’s extents. The analysis of similarly zoned privately owned property
within 300’ of the proposed vacation limits resulted in a $4.92 per square foot valuation. Therefore, the
total valuation of the approximate 140-foot by 70-foot property is $48,216.
Attachments: Ordinance
Hearing Examiner Recommendation
Summary: This is the final step of a street vacation petition process. Specifically, it is approval of an
ordinance that would vacate an approximate 140-foot by 70-foot, or 9,800 square feet, of unimproved
City right-of-way known as “K” Street between 9th Street and the 8th/9th alleyway.
Funding: No City funding is required as a part of this proposal. The vacation of this City unimproved
right-of-way will result in revenue of $48,216.00 based on a $4.92 per square foot calculation. The
amount per-square-foot was based on the average per-square-foot value of similarly zoned property
within 300’ of the vacated property’s extents.
Recommendation: Conduct the first reading of the ordinance, waive the second reading, and adopt
the ordinance approving Street Vacation Petition No. 19-78.
G - 1January 21, 2020
-1-
ORDINANCE NO. _____
AN ORDINANCE of the City of Port Angeles, Washington, vacating
approximately 9,800 square feet of the K Street unimproved right-of-way
between 9th Street and the 8th/9th Street alley and Lot 20, Block 251/Lot
11 Block 252, Townsite of Port Angeles.
WHEREAS, a petition was filed with the City of Port Angeles to vacate approximately
9,800 square feet of the K Street unimproved right-of-way between 9th Street and the 8th/9th Street
alley and Lot 20, Block 251/Lot 11 Block 252, Townsite of Port Angeles.as shown on attached
Exhibit A; and
WHEREAS, street vacations are categorically exempt from the requirements of the State
Environmental Policy Act (SEPA) rules as set forth in WAC 197-11-800(2)(h); and
WHEREAS, a public hearing was held by the City Hearing Examiner on November 21,
2019; following public notice pursuant to Chapter 35.79 RCW; and
WHEREAS, the Hearing Examiner issued Findings, Conclusions and Recommendation
supporting approval of the vacation, and a copy thereof is are attached hereto.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES
DO HEREBY ORDAIN as follows:
Section 1. The City Council approves and adopts the Hearing Examiner’s Findings,
Conclusions and Recommendation; and they are incorporated by this reference.
Section 2 - Vacation. Subject to the terms and conditions of this Ordinance, the
unimproved right-of-way described above and as shown on the attached map Exhibit A is
vacated.
Section 3 – Conditions of Vacation.
G - 2January 21, 2020
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1. The City does by this provision retain a permanent easement for maintenance, repair,
expansion, installation, and operation of any and all utility lines, fixtures, facilities,
equipment and appurtenances now existing or installed in the future under, over, and
across the vacated area.
2. The vacated portion of the alley shall be consolidated with abutting properties in
order to prevent the creation of a new parcel of land.
Section 4 – Compensation. This Ordinance is subject to payment of $4.92 per square foot
compensation for a total amount of $48,216.00.
Section 5 - Effective Date. This Ordinance shall be effective upon payment of Section 4
and five (5) days after publication of this Ordinance.
This Ordinance is an exercise of a power specifically delegated to the City legislative
body, and therefore is not subject to referendum. The City Clerk is hereby directed to file a certified
copy with the Clallam County Auditor and the Clallam County Assessor.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the _____ day of February 2020.
__________________________
Kate Dexter, Mayor
ATTEST:
_______________________________
Kari Martinez-Bailey, City Clerk
APPROVED AS TO FORM:
_______________________________
William E. Bloor, City Attorney
PUBLISHED: , 2020
By Summary
Exhibit A: Map, Findings, Conclusions and Recommendation
G - 3January 21, 2020
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Vertical Datum = NAVD 88
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Feet ´This map is not intended for use as a legal description. Locations of features are
approximate only. Topographic/Map features are +-5 feet of actual locations. This
map/drawing is produced by the city of Port Angeles for its own use and purposes.
Any other use of this map/drawing shall not be the responsibility of the City.Area Map
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Printed: 1/13/2020
Petitioned property
G - 4January 21, 2020
Findings, Conclusions, and Recommendation
City of Port Angeles Hearing Examiner
Ralston Street Vacation Petition, No. PZ 19-78
Page 1 of 5
BEFORE THE HEARING EXAMINER
FOR THE CITY OF PORT ANGELES
In the Matter of the Petition of ) No. PZ 19-78
)
John Ralston )
) FINDINGS, CONCLUSIONS,
For a Street Vacation ) AND RECOMMENDATION
SUMMARY OF RECOMMENDATION
The petition for vacation of approximately 9,800 square feet of the K Street unimproved right-of-
way between 9th Street and the 8th/9th Street alley is recommended for APPROVAL by the
City Council. Conditions are necessary to mitigate specific impacts of the proposed vacation.
SUMMARY OF RECORD
Hearing Date:
The Hearing Examiner held an open record hearing on the request on November 21, 2019.
Testimony:
The following individuals presented testimony under oath at the open record hearing:
Ben Braudrick, City Associate Planner
John Ralston, Petitioner
Exhibits:
The following exhibits were admitted into the record:
1. Staff Report
2. Street Vacation Petition, dated November 1, 2019, with vicinity map, undated, and
Clallam County Assessor & Treasurer – Property Details (Property ID: 58269), as of
October 1, 2019
3. Site Map, undated
4. Public notice
a. Determination of Completeness, dated October 25, 2019
b. Notice - Right-of-Way Vacation Petition & Public Hearing, undated
c. Affidavit of Noticing, dated November 14, 2019
d. Legal Invoice, Peninsula Daily News, #PDN879075, dated October 30, 2019
e. Affidavit of Publication, Peninsula Daily News, dated October 30, 2019, with
classified proof, published October 30, 2019
The Hearing Examiner enters the following findings and conclusions based upon the testimony
and exhibits admitted at the open record hearing:
G - 5January 21, 2020
Findings, Conclusions, and Recommendation
City of Port Angeles Hearing Examiner
Ralston Street Vacation Petition, No. PZ 19-78
Page 2 of 5
FINDINGS
Petition
1. John Ralston filed a complete petition on October 21, 2019, for the vacation of
approximately 9,800 square feet of the K Street unimproved right-of-way between 9th
Street and the 8th/9th Street alley and Lot 20, Block 251/Lot 11 Block 252, Townsite of
Port Angeles.1 The petition for vacation of the City right-of-way was submitted as
required by Chapter 35.79 RCW Streets - Vacation. Exhibit 1, Staff Report, pages 6
through 9. Exhibit 2; Exhibit 3.
Notice
2. The City determined that the petition was complete on October 21, 2019. On October 28,
2019, the City provided notice of the petition and public hearing by posting the area
proposed for vacation as well as at City Hall, the Port Angeles Library, Clallam County
notice boards and on the City’s website. On October 30, 2019, the City published notice
of the application in the Peninsula Daily News. The City did not receive any written
comments from the public. The staff report incorporates comments received from City
departments. Exhibit 1, Staff Report, pages 3 and 4; Exhibit 4.
State Environmental Policy Act
3. The City determined that the petition is categorically exempt from review under the State
Environmental Policy Act (SEPA), Chapter 43.21C Revised Code of Washington
(RCW), as provided in Washington Administrative Code (WAC) 197-11-800(2)(i).
Exhibit 1, Staff Report, page 10.
Comprehensive Plan and Zoning
4. The property is located within the Low Density Residential designation of the City’s
Comprehensive Plan. City staff identified the following summarized Comprehensive
Plan goals and policies as relevant to the proposed street vacation:
Growth Management Element Goal G-2A – To manage growth in a responsible
manner that is beneficial to the community as a whole. Policy P-2A.01 – To
implement the following goals of the State Growth Management Act: L. Citizen
participation and coordination, and M. Public facilities and services.
Land Use Element Goal G-3B – To ensure residential land use and development
is compatible with the environment, with existing uses and residents, and with
desired urban design. Policy P-3B-02 – Ensure that single family lots are of
reasonable shape and have access provided by a collector arterial, local access
street or alley.
Utilities and Public Services Element Goal G-5A – To provide or allow the
opportunity for services and facilities which enhance the quality of life for Port
Angeles citizens. Policy P-5A.03 – Implement comprehensive service and facility
1 The right-of-way area proposed for street vacation does not have a parcel number. Exhibit 1, Staff Report,
page 3.
G - 6January 21, 2020
Findings, Conclusions, and Recommendation
City of Port Angeles Hearing Examiner
Ralston Street Vacation Petition, No. PZ 19-78
Page 3 of 5
plans consistent with the Comprehensive Plan through applicable land use
approvals and construction permits.
Utilities and Public Services Element Goal G-5D – To provide utility services in
an efficient and cost-effective manner. Policy P-5D.05 – Promote coordination,
consistency, and concurrency at all stages of utility development in the Port
Angeles Urban Growth Area.
Capital Facilities Element Goal G-8A – To provide and maintain feasible urban
services and capital facilities at or above stated levels of surface to all City
residents and the general public. Policy P-8A.08 – The City should require
currency an standards be met at the time of new development for the following
utilities and services: paved streets, curbs, and sidewalks; water service; sanitary
sewer service; electrical service; solid waste collection; stormwater management;
telecommunication services; and emergency services.
City staff determined that, with conditions, the proposed street vacation would meet the
City’s Comprehensive Plan’s goals and policies listed above. Exhibit 1, Staff Report,
pages 4 through 6.
5. The specific rights of way do not have zoning designations because City rights of way are
not classified into zones. The 9,800 square feet proposed for vacation consists of an
unimproved K Street right-of-way between 9th Street and the 8th/9th Street Alley and
Lot 20 on a steep slope. The petitioner owns both of the two properties abutting the right
way. There are no utilities currently within the right-of-way. 9th Street north of the
proposed vacation is also unimproved. Vacated streets, places and cul-de-sacs assume
the zone classifications of the adjoining property. Port Angeles Municipal Code (PAMC)
17.94.050. Here, both adjoining properties are zoned R7. Exhibit 1, Staff Report, pages
3, 5, and 10; Exhibit 3.
Other Considerations
The Washington State Legislature delegated street vacation powers to the City. A street
vacation may be granted if there is compliance with specified criteria. Chapter 35.79
RCW. The City reviewed the street vacation petition for compliance with the RCW
criteria, and submitted the following facts at the open record hearing:
The petition was filed by the owners of more than two-thirds of the abutting
property and a public hearing was scheduled and noticed for November 21, 2019.
RCW 35.79.010.
The City provided notice of the petition hearing and no objections were filed prior
to the hearing. RCW 35.79.020.
City staff requests an easement for maintenance and operation of existing City
electrical facilities over and across the vacated area, and retention of an easement
for maintenance and operation of any existing City water facilities over and across
the vacated area. RCW 35.79.030
G - 7January 21, 2020
Findings, Conclusions, and Recommendation
City of Port Angeles Hearing Examiner
Ralston Street Vacation Petition, No. PZ 19-78
Page 4 of 5
Limitations on vacations of streets abutting bodies of water are not applicable as
the proposed right-of-way vacation does not abut a body of fresh or saltwater.
RCW 35.79.035.
The vacated property would be split in half between the abutting two properties.
RCW 35.79.040.
No vested rights would be affected. RCW 35.79.050.
Exhibit 1, Staff Report, pages 6 through 9.
Testimony and Staff Recommendation
6. City Associate Planner Ben Braudrick testified generally about the petition. He testified
that City staff reviewed the proposal for consistency with the RCW, Comprehensive Plan
and zoning ordinances and determined that the petition, with conditions, would be
consistent with the City Comprehensive Plan, the Port Angeles Municipal Code, and all
other applicable City and state regulations. The three conditions recommended by City
staff address easements for City electrical and water facilities over and across the vacated
areas, and require the vacated portion of the alley to be consolidated with abutting
properties to prevent creation of a new parcel. Petitioner John Ralston testified at the
open record hearing in support of the petition. He agreed with the findings of City staff
and the proposed conditions. Exhibit 1, Staff Report, page 12; Testimony of Mr.
Braudrick and Mr. Ralston.
CONCLUSIONS
Jurisdiction
The Hearing Examiner is authorized and directed to conduct a hearing and make findings,
conclusions, and recommendations to the City Council on street vacation petitions. The notice
provisions and criteria for review of a street vacation petition are specified in Chapter 35.79
RCW. PAMC 2.18.060.C.2; RCW 35.79.
Criteria for Review
The hearing examiner shall, following the hearing, report its recommendation on the petition to
the legislative authority, which may adopt or reject the recommendation. RCW 35.79.030. A
vacated street or alley shall belong to the abutting owners, one-half each (RCW 35.79.040) and
no vested rights shall be affected. RCW 35.79.050.
The criteria for review adopted by the City Council implements the requirement of Chapter
36.70B RCW to enact the Growth Management Act. In particular, RCW 36.70B.040 mandates
that local jurisdictions review proposed developments to ensure consistency with City
development regulations, considering the type of land use, the level of development,
infrastructure, and the characteristics of development. RCW 36.70B.040.
Conclusion Based on Findings
With conditions, the proposed street vacation would meet the requirements of Chapter
35.79 RCW, the City’s Comprehensive Plan, and the City zoning code. The petition for a
G - 8January 21, 2020
Findings, Conclusions, and Recommendation
City of Port Angeles Hearing Examiner
Ralston Street Vacation Petition, No. PZ 19-78
Page 5 of 5
street vacation complies with the criteria specified in Chapter RCW 35.79 and in RCW
36.70B.040. As required, the petition was filed by more than two-thirds of the property owners
abutting the right-of-way.2 The City provided reasonable notice of the street vacation petition
and hearing and provided adequate opportunity for members of the public to comment on the
petition. No comments from the public were received and no objections to the petition were
filed. The proposed vacation is on a steep slope and does not abut a body of fresh or salt water.
The vacated property would be split in half between the abutting two properties, which are both
zoned R7. The petition would meet the Comprehensive Plan Goals and Policies by ensuring that
the proposed vacation would not negatively impact public facilities or services in the area nor
would it negatively impact the ability to provide paved streets, curbs, or sidewalks to the
surrounding area. The vacated property would assume the R7 zoning classification, which is that
of the adjoining property. Conditions are necessary to ensure that the City maintains utility
easements and that the vacated portion of the alley be consolidated with abutting properties.
Findings 1 – 7.
RECOMMENDATION
Based upon the preceding findings and conclusions, the Hearing Examiner recommends that the
City Council APPROVE the vacation petition of approximately 9,800 square feet of the K Street
unimproved right-of-way between 9th Street and the 8th/9th Street alley and Lot 20, Block
251/Lot 11 Block 252, Townsite of Port Angeles, with the following conditions:
1. The ordinance should provide an easement for maintenance and operation of existing
City electrical facilities over and across the vacated area.
2. The ordinance should provide an easement for maintenance and operation of any existing
City water facilities over and across the vacated area.
3. The ordinance should require that the vacated portion of the alley to be consolidated with
abutting properties in order to prevent the creation of a new parcel of land.
RECOMMENDED FOR APPROVAL this 2nd day of December 2019.
THEODORE PAUL HUNTER
Hearing Examiner
Sound Law Center
2 One person owns all the abutting properties, so that the petitioner meets this requirement by filing the petition.
G - 9January 21, 2020
Date: January 21, 2020
To: City Council
From: Nathan West, City Manager
Allyson Brekke, Director of Community and Economic Development
Sarina Carrizosa, Director of Finance
William Bloor, City Attorney
Subject: Authorization of Tax Credit Supporting Affordable Housing Needs Available under
Substitute House Bill 1406
Background / Analysis:
In 2019, Washington State enacted Substitute House Bill 1406 ("HB 1406"), a revenue sharing program
with local governments for affordable housing that is intended to provide additional funds to local
governments to address affordable and/or supportive housing. It is important to note that the revenue that
comes to the City from HB 1406 is a credit against the State portion of sales and uses taxes already collected
within the city limits. Thus, levying a tax under HB 1406 does not increase the sales and use tax rates
within the city limits.
On July 2, 2019, Council discussed HB 1406 and the majority of Council expressed an interest in taking
advantage of HB 1406’s provisions. On July 16, 2019, Council adopted a resolution declaring its intention
to claim the credit available under HB 1406 and to impose a tax pursuant to RCW 82.14.530, which is a
qualifying local tax under HB 1406. A “qualifying local tax” is a property or sales tax that a city has
imposed, separately from the sales tax allowed by HB 1406, to address affordable housing or related issues.
The qualifying local tax doubles the credit available to the city under HB 1406.
In passing that Resolution Council found:
The City has identified a housing affordability crisis, in that many people are paying more than 50
or 60 percent of income on rent;
People are living in places that are not meant to be housing, such as cars or on streets, and others
are on the verge of homelessness; and
The additional revenue from these taxes will benefit people who need it the most.
Summary: On July 16, the Council declared its intention to claim a sales and use tax credit to address
affordable housing needs in the City. The tax will be credited against existing state sales and use taxes,
and therefore, it will not cause an increase in result sales and use taxes within the City. The proposed
ordinance will authorize that tax credit.
Funding: Funds will be available to the City in the estimated amount of $58,000 annually to be used to
address affordable housing needs in the City.
Recommendation: Conduct first reading of the ordinance and continue it to February 2, 2020 meeting
for a second reading.
G - 10January 21, 2020
On September 3, 2019, the Council adopted a resolution declaring how the funds from HB 1406 and from
RCW 82.14.530 would be applied.
For your convenience, copies of both resolutions are attached to this memo.
The City submitted a ballot measure for the November general election, known as Proposition 1, asking the
voters of the City to approve a “qualifying local tax” available under RCW 82.14.540. On November 5,
2019, Proposition 1 was approved by the voters. Now that Proposition 1 has been approved, the City is
eligible to receive the higher amount of tax credit available under HB 1406. To obtain that credit, the City
must adopt an ordinance authorizing the tax by July 28, 2020 or it loses the opportunity to do so.
In summary, the City has satisfied all prerequisites to imposing the State-Shared Affordable Housing Sales
and Use Tax at a rate of 0.0146%, including having imposed a Qualifying Local Tax.1 The attached
ordinance authorizes the tax credit available under HB 1406.
Funding Overview: Funds will be available to the City in the estimated amount of $58,000 annually to
be used to address affordable housing needs in the City.
1 On September 10, 2019, the Board of Clallam County Commissioners passed a resolution declaring its
intent to adopt legislation to authorize the sales and use tax authorized by HB 1406. As HB1406 is
drafted, the sequence in which the City and the County adopt the HB 1406 tax credit is significant. If the
County adopts first, both the City and the County receive the maximum tax credit available under HB
1406. If the City adopts first, it receives the maximum tax credit available under HB 1406, but the
County receives a reduced amount. The County adopted its legislation on December 31, 2019; and so, the
City’s adoption of this ordinance will not cause any financial impact to the County.
G - 11January 21, 2020
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G - 18January 21, 2020
Date: January 21, 2020
To: City Council
From: Thomas Hunter, Director of Public Works & Utilities
Subject: Resolution Ratifying a Declaration of Emergency – Lincoln Street Sanitary Main Repair
Background / Analysis: On December 10, 2019, City staff discovered a collapsed section of 24-inch
diameter concrete sanitary sewer main under Lincoln Street between 4th and 5th Street. The failure was
discovered as a result of proactive monitoring and maintenance which has recently become a top priority
for the City.
The failed segment was installed in 1915 and serves as the primary sanitary main for approximately 3000
city customers. Due to the collapse, the main was experiencing diminished flow. It was necessary to take
immediate action to eliminate the risk of sewage overflow into commercial and/or residential property and
restore essential wastewater services.
On December 11, 2019 the City Manager issued a Declaration of Emergency, enabling the Public Works
and Utilities Department to secure contract services under RCW 35.33.081 and RCW 38.52.070(2),
emergency provisions that authorize exceptions to the normal competitive bidding requirements for Public
Works.
The full extent of the damage and scope to repair the sanitary main failure was unknown; the original
contract was issued for an amount not-to-exceed $100,00. However, as the work proceeded, it was
necessary to issue a change order increasing the limit to $152,000. The contract was by force account,
where costs are based on time and materials.
Final asphalt restoration work will be performed when the weather warms and asphalt supplies are readily
available.
Funding Overview: Funds are available in 2019 Wastewater Fund budget in the amount of $152,000.
Summary: On December 10, 2019, City staff discovered a collapsed section of 24-inch diameter concrete
sanitary sewer main under Lincoln Street between 4th and 5th Street. That section is a critical component of
the City’s wastewater system.
The City Manager declared an emergency. Local contractor, Bruch & Bruch Construction Inc., from Port
Angeles, WA was awarded a contract for the repair. Now, the Council is asked to ratify the emergency
declaration issued by the City Manager on December 11, 2019.
Funding: Funding for the emergency contract was made available through the 2019 budget from the
Wastewater Fund in an amount not-to-exceed $100,000. A change order for $52,000 was issued and
approved for additional critical work.
Recommendation: Adopt the attached resolution.
H - 1January 21, 2020
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, affirming and ratifying the Declaration of
Emergency issued by the City Manager on December 11,
2019.
WHEREAS, a Declaration of Emergency was issued by the City Manager on December
11, 2019, a complete copy of which is attached; and
WHEREAS, the Council has reviewed the facts and circumstances that prompted the
Declaration of Emergency; and
WHEREAS, the Council hereby finds that the facts recited in the Declaration are true and
correct.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles:
1. The Council finds and declares that the collapse of the concrete sanitary sewer
discovered on December 11, 2019, on Lincoln Street, constituted an emergency in the
City of Port Angeles; and
2. The City Council affirms and ratifies (1) the Declaration of Emergency issued by the
City Manager on December 11, 2019, and (2) all actions authorized by that Declaration.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the _____ day of January, 2020.
_______________________________
Kate Dexter, Mayor
ATTEST:
_______________________________
Kari Martinez-Bailey, City Clerk
APPROVED AS TO FORM:
_______________________________
William E. Bloor, City Attorney
H - 2January 21, 2020
H - 3January 21, 2020
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Date: January 21, 2020
To: City Council
From: Nathan West, City Manager
Subject: 2019-2020 Strategic Plan
Background / Analysis: For the benefit of the new Council members, along with our standing Council
members, staff would like to provide an opportunity for a review of the 2019-2020 Strategic Plan, which
establishes the principles and projects that are a priority for the City. There are three options for Council
to consider:
1. The Strategic Plan will remain as is, with the inclusion of major Municipal Code changes that
will address multiple plan actions. It will not be necessary to dedicate resources to hold a specific
meeting to review the Strategic Plan.
2. The Strategic Plan will include minor modifications, and staff will accomplish this through a
planned February Work Session with Council.
3. The Strategic Plan will be re-worked as necessary, in which case, staff recommends resources
to hold a future facilitated retreat to review, discuss, and make major changes to the Plan.
If Council decides to not make substantial changes to the 2019-2020 Strategic Plan, staff recommends an
up-coming retreat to present and discuss multiple City projects, as well as, Council priorities.
Funding Overview: Minor funding may be necessary to facilitate additional Strategic plan process.
Attachment: 2019-2020 Strategic Plan
Summary: In recognition of four new City Council members, staff wants to provide the opportunity for
a detailed strategic plan review.
Funding: Minor funding may be necessary to facilitate an additional Strategic Plan process.
Recommendation: 1) Discuss the current Strategic Plan,
2) Direct staff to proceed with chosen alternative number.
January 21, 2020 I - 1
Prepared by Casey Reeter caseyreeter@yahoo.com 5/10/19 1
2 years from now, in order to… / we must… / by focusing resources to… / we will…
Objectives (words) Goals (numbers) Strategies (words) Actions / Measures (numbers) Quality of Life 1. Preserve long-term
economic,
ecological and
social wellbeing
while
demonstrating
innovative and
desirable urban
design principles.
Adopt plans and policies
by the end of 2020 that
pave the way for:
A. Increased density for
all land uses.
B. Diverse housing
options in attractive
mixed-use
neighborhoods.
C. Improved multi-
modal transportation
corridors.
D. Enhanced aesthetic
that celebrates
unique local history,
climate, and culture.
• Implement zoning to
encourage infill and
support mixed-use
development in existing
neighborhoods
• Create process for
consistent code
enforcement efforts
• Improve transportation
circulation patterns and
amenities for walking,
biking, and connecting
neighborhoods to
downtown, commercial
districts and trail systems
• Improve design and
beautification efforts in
parks, downtown, and
visitor areas
A. Increased density and efficient land use:
1. Implement City Code Compliance Program; hire necessary staff by Dec 31, 2019 CED,
Legal, PD
• Evaluate implementation of 311 or similar system in conjunction with code
compliance program December 31, 2020 CM (IT Division)
2. Evaluate vacant property fees/tax by Dec 31, 2019 Legal
3. Annual Assessment of progress per AIA Urban Design Study Dec. 31, 2019 CM
4. Leverage city-owned assets for development (list) by Dec 31, 2020 CM, PW
5. Evaluate feasibility of Volunteer Coordinator by Dec 31, 2020 CM (HR)
B. Diverse housing options:
1. Complete Housing Needs Assessment by Feb 2019 CED and begin implementation of
assessment
2. Update subdivision code to encourage infill by Dec 31, 2020 CED
C. Multi-modal transportation:
1. Implement Complete Streets Policy for transportation improvements that encourage
safe biking, walking, and transit use.
• Complete 10th Street construction June 30, 2019 PW
• Complete 90% Construction Drawings for Lincoln Street by Dec 31, 2020 PW
• Hill Street Bid Package Dec 31, 2019 PW, CED
• Race Street Complete Design Dec 31, 2020 CED
2. Provide multi-modal transportation maps by Dec 31, 2019 PW
D. Enhanced aesthetic:
1. Prepare bid-ready Wayfinding Plans by Dec 31, 2019 CED
2. Update Sign Code by Dec 31, 2019 CED, Legal
3. Implement form-based techniques into zoning code updates by Dec 31, 2020 CED
4. Improve Civic Field ADA sidewalk/entrance by June 30, 2019 P&R
5. Implement tobacco-free ordinance in parks and public spaces by Nov 30, 2019 P&R
6. Replace Erickson Playfield Dream Playground by Dec 31, 2020 P&R
7. Remove unsafe playgrounds and plan for park revitalization: Lincoln Park, Charles
Wilson Park, Wolverton Park, and Pirate Ship at City Pier by Dec 31, 2020 P&R
8. Review and analysis of existing landscape standards and policy, identify gaps in policy
and gaps in enforcement for upholding City landscape standards and tree stewardship
by Sep 30, 2019 CM & Multiple Departments
9. Public Restroom Replacement and assessment of bathroom facility availability by Dec
31, 2019 P&R
City of Port Angeles Strategic Plan 2019-2020 – Approved by Council January 15, 2019
Vision: The City of Port Angeles is vibrant and prospering, nurturing a balance of innovation and tradition to create an environmentally,
economically, and fiscally sustainable community, accepting and cherishing its social diversity, small-town character and natural setting.
January 21, 2020 I - 2
Prepared by Casey Reeter caseyreeter@yahoo.com 5/10/19 2
Objectives (words) Goals (numbers) Strategies (words) Actions / Measures (numbers) Financial Capacity 2. Build financial
capacity to provide
consistent, quality
municipal services
and infrastructure
improvements.
A. Identify City 5-year
priorities reflecting
forecasted revenues,
expenses, and
Council-driven
budget goals by year
end 2020.
• Leverage City-owned
assets
• Source new revenue
streams
• Evaluate multiple funding
models:
~ State / Federal grants
~ Property and asset sales
~ Special benefit districts
~ Public-private enterprise
~ Expand tax base
A. 5-year priorities reflecting forecasted revenues, expenses:
1. Update Long Range Financial Plan for 2019-24 by Aug 31, 2019 Finance
2. Provide Capital Facilities Plan for 2020-25 by May 8, 2019 Finance
3. Plan for maturity of L.T.G.O. Bond by July 31, 2019 Finance
4. Update Affordability Index to assess local taxes, utility rates, and disposable income
against regional benchmarks by June 30, 2019 Finance, PW
5. Complete COSA by June 30, 2019 Finance Organizational Excellence 3. Exemplify
excellence in
government and
community
leadership.
Adopt plans and policies
by the end of 2020 that
support and enable:
A. Identify 3 new or
improved methods of
promoting
community
awareness of City
plans, programs and
services by 2020.
B. Increase Council
inter-jurisdictional
collaboration.
C. Taking care of what
we have.
Upgrade tools and
technology for internal
efficiency, transparency,
and convenience for
public use
Improve external
communication and
protocols for managing
public expectations
Leverage community
groups to provide for
citizen involvement
Create inter-jurisdictional
Community Agendas led
by City Council members
Collaborate with agencies
and organizations
A. Community Awareness:
1. Define Levels of Service Dec 31, 2019 CM, All Departments
2. Implement Communication Plan by Dec 31, 2020 CM
3. Complete a community-driven Climate Action Plan by Nov 30, 2019 Council, FD
• Identify feasible steps of zero waste, 100% recycling and renewables PW Dec 31, 2020
4. Continue Community Agenda topics: a) Housing, b) Homelessness issues, c) Schools,
d) Opioid crisis, e) Creeks Ongoing Council
5. Continue work on continuity of operations planning by Dec 31, 2019 FD
6. Mass notification system training by Dec 31, 2019 FD
B. Interjurisdictional Collaboration:
1. Provide City leadership to facilitate community-driven disaster preparedness (e.g. map
your neighborhood) by Dec 31, 2020 FD
2. Implement Community Paramedicine Program in 2019 & secure funding by Dec 31,
2020 FD
3. PEN COM/JEFF COM Regionalization – merge dispatch database and deploy single
enterprise software solution for both counties Dec 31, 2020 PD
4. Emergency Operations Center by December 31, 2020 FD & PD
5. Police Explorer Post – deploy police explorer program with vetted youth, trained law
enforcement, partnership w/Boy Scouts Dec 31, 2020 PD
6. Clallam County PUD resolve long term water and electrical agreement concerns by Dec
31, 2020 PW
7. Dry Creek water agreement resolve long term water concerns by Dec 31, 2019 PW
C. Taking Care of What We Have:
1. WA Association of Sheriffs and Police Chiefs Re-Accreditations Dec 31, 2019 PD
2. Identify and evaluate the viability and values of excess properties not being used for
municipal purpose by Dec 31, 2019 (e.g. Morse Creek) CM, Legal, PW
3. Implement life-cycle asset management plan for replacement costs by Sep 30, 2020
Finance, PW, P&R
4. Manage claims by and against the City relating to Harbor Cleanup Dec 31, 2019 Legal
5. Analyze response times and fire related impacts to housing development Dec 31, 2020
in conjunction with EOD FD
Department Key:
1. FD: Fire Department
2. PD: Police Department
3. P&R: Parks and Recreation
4. PW: Public Works
5. Legal
6. CED: Community and Economic Development
7. Finance
8. CM: City manager
January 21, 2020 I - 3
Date: January 21, 2020
To: City Council
From: Nathan West, City Manager
Subject: Clallam Transit System Board Composition Review - Representative
Background / Analysis:
Clallam Transit System (CTS) General Manager Kevin Gallacci has provided communication to all CTS
Board members that a review of the composition of CTS’s governing body must take place every four
years. The review of composition is governed by Revised Code of Washington (RCW) Section
36.57A.055. Multiple other RCW’s are pertinent to the review. Those RCW’s are attached to this
memorandum. The review requires that each of the governing bodies involved in CTS including Clallam
County and the Cities of Forks, Port Angeles and Sequim officially appoint a representative for the
review. Councilmember Schromen-Wawrin has volunteered to represent the City for this required
review.
Staff recommends that Council appoint Councilmember Schromen-Wawrin as the City’s representative to
the Clallam Transit System Board Composition Review.
Funding Overview: N/A
Attachments: Revised Code of Washington (RCW) Section 36.57A.055
Summary: State statute dictates that the composition of the Clallam Transit System Board is reviewed
every four years. Councilmember Schromen-Wawrin has volunteered to represent the City for this
required review.
Funding: N/A
Recommendation: Appoint Councilmember Schromen-Wawrin as the City’s representative to the
Clallam Transit System Board Composition Review.
January 21, 2020 I - 4
January 21, 2020I - 5
January 21, 2020I - 6
January 21, 2020I - 7
January 21, 2020I - 8
Date: January 21, 2020
To: City Council
From: Kari Martinez-Bailey, City Clerk
Subject: City Council Assignments for 2020-2021
Background / Analysis:
As members of the Port Angeles City Council, you not only dedicate time to your duties as
Councilmembers, you are also asked to serve on a variety of internal and external boards, committees,
and commissions. Based on feedback from Councilmembers, the Mayor has drafted an assignment list
which is being presented to the Council for consideration.
Appointments to these committees are typically for two years. Committee assignments are made by the
Council as a body, except for the Utility Advisory Committee, (UAC). By ordinance, the Mayor is given
the authority to appoint three councilmembers to serve on the UAC.
Most committees have been assigned an alternate representative. While alternates typically won’t need to
attend committee meetings, they do serve an important role in ensuring that the City is represented when
the assigned Councilmember(s) cannot attend. If you cannot attend a meeting, please contact your
alternate directly to arrange for them to attend in your absence. Staff serves as alternate on a few
committees, including as the main alternate for the Olympic Peninsula Tourism Commission. By statute,
only one Councilmember is assigned to the Lodging Tax Advisory Committee (LTAC), therefore there is
no alternate assigned to the LTAC.
It’s important to note that the Council Reports section of the meeting agenda is intended to be a time
when Councilmembers can update the full body on their committee assignments.
The Clerk’s Office will send correspondence to each committee, notifying them as to their Council
representative(s). City advisory committees will be in touch with Councilmembers about onboarding.
Funding Overview: N/A
Attachment: City Council Assignments List
Summary: Councilmembers are asked to serve on a variety of internal and external boards, committees
and commissions. Every two years, the City Council reviews the current assignments for possible
alteration in assignment. Attached for review and approval is a draft of the 2020-2021 City Council
Assignments.
Funding: N/A
Recommendation: Approve committee assignments for 2020-2021, as presented
January 21, 2020 I - 9
Alternate representatives are assigned to all committees. If you cannot attend, please contact your alternate directly.
Committee, Board or
Commission City Council Assignments
Proposed January 21, 2020 Members Mayor
Dexter
Deputy
Mayor
Carr
French Meyer McCaughan Schromen-
Wawrin Suggs
City Wellness Committee -
Meets as needed, usually
during the hours of 9 a.m. to 5
p.m. / City Hall
1 Alt. X
Clallam Co. Board of Health
- 3rd Tuesday of Month /
C.C.C.B.R.**
Port
Angeles
Term
X Alt.
Clallam Transit - Meets 3rd
Wednesday of each month at
10:00 am / Rotating locations
2 Alt. X X
Disability Board - 3rd Tues
of month / 9am at County Mayor X
Economic Development
Council – Meets quarterly /
Skills Center
Staff
Feiro Marine Life Center –
3rd Wednesday / 5:30 p.m. /
Feiro
1 X Alt.
Fireman's Pension Board -
Meets once a year / City Hall Mayor X Alt.
Homelessness Task Force
Meets 1st Tuesday of month
2:30-4:00 pm / C.C.C.B.R.**
1 X Alt
Lauridsen Trust - Meets 3rd
Thurs of month / 11am
F.U.M.C*
Mayor X
Law and Justice - Meets as
needed 1 X
Lodging Tax Advisory
Committee - Meets as needed
/ City Hall
1 X
Marine Resource Committee
- Meets 3rd Monday / 5:30pm
Courthouse
1 Alt. X
January 21, 2020 I - 10
Alternate representatives are assigned to all committees. If you cannot attend, please contact your alternate directly.
Committee, Board or
Commission City Council Assignments
Proposed January 21, 2020 Members Mayor
Dexter
Deputy Mayor
Carr French Meyer McCaughan Schromen-
Wawrin Suggs
North Olympic Peninsula
Resource Conservation &
Development Council -
Meets 4th Thursday / Location
varies
1 X Alt.
Olympic Peninsula Tourism
Commission – Meets first
Thursday / Location varies
1
Council
and 1
staff
X
Port Angeles Downtown
Association - 2nd Monday /
6:15pm / PADA Office
1 X
PA Forward - Meets
quarterly / 7:30 am / City Hall 2 X X Alt.
Port Angeles Chamber of
Commerce - Meets 3rd
Thursday, 8 am, location
varies
1 X Alt.
Peninsula Regional
Transportation Planning
Organization - Meets 3rd
Friday of every other month,
10am, location varies
1 Alt. X
Solid Waste Advisory
Committee - Meets 3rd
Thursday of odd months / 3pm
/ C.C.C.B.R.**
1 X Alt.
Strait Ecosystem Recovery
Network (LIO) - Meets
quarterly / Red Cedar Hall in
Blyn
1 Alt. X
Trust Lands Advisory
Committee X Alt.
Volunteer Fireman's
Pension Board - Meets once a
year / City Hall
Mayor +
1 X Alt.
Utility Advisory Committee
- Meets 2nd Tuesday of month
/ 3pm / City Hall
3 X X X Alt.
William Shore Memorial
Pool District - 4th Tuesday /
3pm / C.C.C.B.R.**
2 Alt. X X
* F.U.M.C. - First United Methodist Church ** C.C.C.B.R. - Clallam County Commissioner's Board Room
January 21, 2020 I - 11
Date: January 21, 2020
To: City Council
From: Nathan West, City Manager
Subject: 2019-2020 Strategic Plan
Background / Analysis: For the benefit of the new Council members, along with our standing Council
members, staff would like to provide an opportunity for a review of the 2019-2020 Strategic Plan, which
establishes the principles and projects that are a priority for the City. There are three options for Council
to consider:
1. The Strategic Plan will remain as is, with the inclusion of major Municipal Code changes that
will address multiple plan actions. It will not be necessary to dedicate resources to hold a specific
meeting to review the Strategic Plan.
2. The Strategic Plan will include minor modifications, and staff will accomplish this through a
planned February Work Session with Council.
3. The Strategic Plan will be re-worked as necessary, in which case, staff recommends resources
to hold a future facilitated retreat to review, discuss, and make major changes to the Plan.
If Council decides to not make substantial changes to the 2019-2020 Strategic Plan, staff recommends an
up-coming retreat to present and discuss multiple City projects, as well as, Council priorities.
Funding Overview: Minor funding may be necessary to facilitate additional Strategic plan process.
Attachment: 2019-2020 Strategic Plan
Summary: In recognition of four new City Council members, staff wants to provide the opportunity for
a detailed strategic plan review.
Funding: Minor funding may be necessary to facilitate an additional Strategic Plan process.
Recommendation: 1) Discuss the current Strategic Plan,
2) Direct staff to proceed with chosen alternative number.
January 21, 2020 I - 1
Date: January 21, 2020
To: City Council
From: Thomas Hunter, Director of Public Works & Utilities
Subject: Light Operations Temporary Building Lease Extension
Background / Analysis: This lease is for the temporary housing of the Light Operations facilities and
crew while a permanent building is designed and built. The permanent Light Operations facility is
identified in the Capital Facilities Plan as CL0414 (451-7188-594-6510) at $400,000 for 2019 and $6M
for 2020 for a total of $6,400,000.
The need for a permanent facility spans over 30 years.
➢ 1987: The building at 240 W Front St. (erected between 1961 – 1963), housing the Electric
Operations staff and facility was declared surplus as part of the new City Hall build. The rationale
included opportunities for:
• providing modern facilities for Light Ops Crews;
• consolidating functions to the Corp Yard; and
• presenting a new use for the building complimentary with the downtown corridor.
➢ 2006: Cherry Hill Associates expressed an interest in purchasing the Front Street property. However,
funding was not available in reserves to construct a new facility and a temporary facility was
required.
➢ 2007: Airport Industrial Park was identified as a possible temporary location; remodeling was needed
prior to move-in.
• City Council approved the sale of the Front Street property to Cherry Hill Associates for
$863,200 with vacation on or before Feb. 15, 2008.
Summary: In March 2018 the City leased facilities from Atlas Trucking to temporarily house the Light
Operations facilities and crew. That lease expires at the end of March 2020. Designing a new and
permanent facility is underway, with occupancy expected before the lease expires in 2022. A two-year
extension of the current lease is proposed. This extension will allow time for construction of the new
facility without disruption to the current operations of the Electric Utility.
Funding: The length of this lease is temporary and dependent on the new Light Operations building
design and delivery. $55,000 of the lease is funded for this year, a budget supplement for the remaining
$36,500 will be presented to Council for approval during the first budget amendment of 2020.
In 2021, funding will be included in the Electric Operations – Electric Utility Fund – Operating Rentals /
Leases (401-7180-533-4530).
Recommendation: Approve a 24-month lease extension for the Atlas Trucking compound, for a total
amount of $184,000; and authorize the City Manager to sign and execute a lease extension and make
minor modifications to the lease if necessary.
J - 1January 21, 2020
• City Council approved the rental with Port of Port Angeles at the Airport Industrial Park. Initial
lease was a six-month agreement with 3 successive five-year options for renewal. Total relocation
cost was ~$250,000.
➢ 2016: City purchased additional land adjacent to Corp Yard for $350,000 with the intent to build a
permanent Light Ops building on the site.
➢ 2017: Port of Port Angeles notified the City to vacate the leased site at the Airport industrial Park.
The original notification was for March 31, 2018 but was extended to May 31, 2018.
➢ 2018: City Council approved a lease to temporarily house the Light Operations facilities and crew at
the Atlas Trucking compound located at 1734 W US Hwy 101. This includes 5 acres with roughly
16,000 sq. ft of enclosed (conditioned) space and approximately 9,200 sq. ft of covered space. The
lease expires March 31, 2020 and must be extended to ensure the facilities and crew are housed while
the new building is designed and built.
➢ December 20, 2019, 30% design drawings of the new facility were delivered for City review.
Anticipated construction start date is on-track for the Spring / Summer of 2020, with estimated
occupancy approximately a year after construction start. The new building has a projected enclosed
space of 18,777 sq. ft and will be located on approximately 1.9 acres of City-owned property
adjoining the current Corp Yard complex at the intersection of Lauridsen Boulevard and the
Tumwater Truck Route.
Funding Overview: The monthly rental cost for the Atlas Trucking Compound is $7000. In addition to
the rent, the City will pay all real estate and personal property taxes and assessments for the location. The
2020 / 2021 breakdown follows.
Year Monthly Rent Approx. Tax Total
2020 $7000 $7500 $ 91,500
2021 $7000 $8500 92,500
Total cost for 2-year lease $184,000
Note: these totals are $2,400 and $4,800 less than indicated in the January 7, 2020 memo.
A strategy to fund the lease was developed as part of the budget planning process. The length of this lease
is dependent on the new Light Operations building design and delivery. Due to the indeterminate length
of time to design and build the new facility, $55,000 of the lease is funded for this year. A budget
supplement for the remaining $36,500 will be presented to Council for approval during the first budget
amendment of 2020.
In 2021, funding will be included in the Electric Operations – Electric Utility Fund – Operating Rentals /
Leases (401-7180-533-4530).
J - 2January 21, 2020
-1-
AMENDMENT TO LEASE AGREEMENT
(Atlas/Kennedy/City Light Ops)
THIS LEASE AMENDMENT (“Lease”) is entered into this _______ day of
__________, 2020, by and between Stephen H. Kennedy and Amy L. Kennedy, husband and
wife, (“Landlord”) and City of Port Angeles (“Tenant”). The parties agree as follows:
In consideration of the representations, covenants, and agreements set forth below, the
parties hereby to amend the original lease dated March 21, 2018 as follows:
1. The following recital is added to the original lease:
A. On March 21, 2018 the City entered into a lease (the “Original Lease”)
with Atlas Trucking for a building to temporarily house the Light Operations
facilities and crew. The Original Lease expires at the end of February 2020. A
project to construct a new, permanent Light Operations facility is underway, and
occupancy of the new facility is expected before the lease expires in 2022.
2. The Original Lease terms are amended as follows:
A. The term of the Original Lease is extended through the last day of
February 2022.
B. Tenant shall pay to Landlord monthly installments of seven thousand
dollars ($7,000.00), payable in advance on the first. day of each month.
3. Except as expressly provided above, the Original Lease agreement is hereby
ratified and confirmed.
IN WITNESS WHEREOF, this lease has been executed the date and year first above
written.
LANDLORD:
__________________________________ Date: ____________________
STEPHEN H. KENNEDY
___________________________________ Date: ____________________
AMY L. KENNEDY
TENANT:
City of Port Angeles
___________________________________ Date:____________________
Nathan West, City Manager
J - 3January 21, 2020
City of Port Angeles
Record#001364
REAL ESTATE L,f,,ASE
This Lease Agreement ("Lease") by and between Stephen 11 Kennedy and Amy L. Kennedy,
husband and wife, ("Landlord") and City of Port Angeles ("Tenant"), The parties agree as
follows:
1.PREMISES. Landlord, in consideration of the lease payments provided in this Lease,
leases to Tenant improved real property at 1734 West US Highway 101, Port Angeles, WA
98363 (TPN 063007- 440275, 063008-330050)('*Premises").
2.LEGAL DESCRIPTION. Parcel I A of Boundary Line Adjustment Survey of portion
of the Southeast Quarter of the Southeast Quarter of Section 7 and the Southwest Quarter of the
Southwest Quarter of Section 8, Township 30 North, Range 6 West, W.M., Clallain County,
Washington, as recorded on June 2, 1997, in Volume 37 of Surveys, Page 57, Linder Auditor's
File No. 755610.
3.TERM. The lease term will begin on April 1, 2018 and will continue until March 31,
2020.
4.OPTIONS TO EXTEND. Tenant shall have the option to extend the term of this lease
for two one-year periods on the same terms and conditions as the Lease. Tenant may extend the
lease term by giving written notice of the option to extend to Landlord at least sixty(60) days
before the expiration of the current lease term.
5.LEASE PAYMENTS. Tenant shall pay to Landlord monthly installments of seven
thousand dollars (S7,000.00), payable in advance on the first.day of each month.
6.USE. Tenant may use the Premises as a truck and meter shop, offices, storage, parking,
and other activities incidental to Tenant's electrical utility operations that are consistent with
zoning. Tenant shall, at Tenant's sole cost and expense, promptly comply with all governmental
rules, orders, regulations, or requirements including, without limitation, all applicable laws
regarding air and water pollution and hazardous or toxic waste or substances, relating to the use
and occupancy of the Premises now in force or that may hereafler be in force.
7.POSSESSION. Tenant shall be entitled to possession on the first day of tile term of this
Lease, and shall yield possession to Landlord on the last day of the term of this Lease, unless
otherwise agreed by both parties, in Avriting. At the expiration of the term, Tenant shall remove
its goods and effects and peaceably yield up the Premises to Landlord in as good a condition as
when delivered to Tenant, ordinary wear and tear excepted.
LIABILITY AND PROPERTY INSURANCE. Tenantt is a member of a self-
insurance risk pool. Tenant will complete all actions necessary to ensure coverage of the
Premises on an equal basis to Tenant's own properties. Tenant's membership Nvill cover all of
Tenant's personal property, employees, and authorized visitors present oil the Premises.
Tenant*s liability limits are LIP to $25 million per occurrence subject to aggregates and sublimity.
I-J - 4January 21, 2020
Tenant's property coverage limits are $300 million per occurrence subject to aggregates and
sublimits.
9. MAINTENANCE. Premises have been inspected and are accepted by Tenant in their
present condition. Tenant shall, at its own expense and at all times, keep the Premises neat,
clean and in a sanitary condition, and keep and use the Premises in accordance with applicable
laws, ordinances, rules,regulations, and requirements of governmental authorities. Tenant shall
permit no waste, damage or injury to the Premises and shall remove ice and snow from
sidewalks on the Premises. Tenant shall make such repairs as necessary to maintain the Premises
and all personal property on the Premises in as good condition as at the time of Tenant's taking
possession. Tenant shall be responsible for the maintenance and upkeep of the Premises in a safe
condition and presentable manner. Tenant shall be responsible for securing, at Tenant's expense,
any permit required for repair, maintenance or construction on the Premises.
10. UTILITIES AND SERVICES. Tenant shall be responsible for all the utilities and
services in connection with the Premises.
11. IMPROVEMENTS. Tenant will make the following improvements to the Premises: 1.
Install needed fencing; 2. Cover or fill the grease pit; 3. Enclose office breezeway, build ramps,
install a heating unit, and install a sink in the office building; 4. Replace all locks and keys; 5.
Add yard lighting; 6. Remove or build shelving; 7. Upgrade the lighting and heat in the tire shop;
and 8. Install network infrastructure. Tenant will provide Landlord with five business days'
written notice prior to making any other improvements or alterations. If Landlord does not
reasonably object to the improvement or alteration during the five business days, Landlord has
waived any objection.
At the expiration of the ten-n, Tenant shall provide Landlord with keys to any locks Tenant
replaced during Tenant's possession. At the end of the expiration of the term, Tenant will
uncover and empty the grease pit of any cover or fill installed by the Tenant.
12. TAXES. Tenant shall pay all real estate and personal property taxes and assessments for
the Premises that accrue after April 1, 2018 and before the expiration of this Lease. Tenant shall
not be responsible for any tax or assessments that accrue prior to April 1, 2018.
13. DESTRUCTION OR CONDEMNATION OF PREMISES. If the Premises are
partially destroyed by fire or other casualty to an extent that prevents the conducting of Tenant's
use of the Premises in a normal manner, and if the damage is reasonably repairable within 90
days after the occurrence of the destruction, and if the cost of repair is less than$60,000, Tenant
shall repair the Premises and a just portion of the lease payments shall abate during the period of
the repair according to the extent to which the Premises have been rendered unteriantable.
However, if the damage is not repairable within 90 days, or if the cost of repair is $60,000.00 or
more, or if Tenant is prevented from repairing the damage by forces beyond Tenant's control, or
if the Premises are condemned, this Lease shall terminate upon 20 days written notice of such
event or condition by either party, and any unearned rent paid in advance by Tenant shall be
apportioned and refunded to it. Tenant shall give Landlord immediate notice of any damage to
the Premises.
2-J - 5January 21, 2020
14, DEFAULTS. Tenant shall be in default of this Lease if Tenant fails to fulfill any lease
obligation or term by which Tenant is bound. Subject to any governing provisions of law to the
contrary, if Tenant fails to cure any financial obligation within five days (or any other obligation
within ten days) after written notice of such default is provided by Landlord to Tenant, Landlord
may take possession of the Premises without further notice (to the extent permitted by law), and
without prejudicing Landlord's rights to damages. Tenant shall pay all costs, darnages, and
expenses (including reasonable attorney fees and expenses) suffered by Landlord by reason of
Tenant's default. All sums of money or charges required to be paid by Tenant under this I-ease
shall be additional rent, whether or not such sums or charges are designated as "additional rent".
The rights provided by this paragraph are cumulative in nature and are in addition to any other
rights afforded by law,
15. LATE PAYMENT. For any payment that is not paid within five(5) days after its due
date, Tenant shall pay a late fee of$50.00.
16. CUMULATIVE RIGHTS. The rights of the parties under this Lease are cumulative,
and shall nott be construed as exclusive unless otherwise required by law.
17. NON-SUFFICIENT FUNDS. Tenant shall be charged $25.00 for each check that is
returned to Landlord for lack of sufficient funds.
18. ACCESS BY LANDLORD TO PREMISES. Subject to Tenant's consent(which shall
not be unreasonably withheld), Landlord shall have the right to enter the Premises to make
inspections, provide necessary services (including maintenance of two (2) air compressors and
coordinating re-certification of them as necessary), or show the Premises to prospective buyers,
mortgagees, tenants or workers. Landlord is in the process of"removing from the Premises an
above ground 12,000 gallon fuel tank and related pump, a steam cleaner and related equipment,
and grease and hibe tanks. Tenant acknowledges that one or more of those items may not be
removed as of the beginning of the lease term and agrees that Landlord shall have the right to
access the Premises to complete the removal process, provided that Landlord gives Tenant
twenty-four(24)hours' advance notice. However, Landlord does not assume any liability for the
care or supervision of the Premises. In the case of an emergency, Landlord may enter the
Premises without Tenant's consent. During the last three months of this Lease, or any extension
of this Lease, Landlord shall be allowed to display the usual signs and show the Premises to
prospective tenants or purchasers, provided that Landlord shall give'"Fenant twenty-four(24)
110t.rrs' notice prior to showing the Premises.
19. INDEMNITY REGOARDING USE OF PREMISES. To the extent permitted by law,
Tenant agrees to indemnify, hold harmless, and defend Landlord from and against any and all
losses, claims, liabilities, and expenses, including reasonable attorney fees, if any, which
Landlord may suffer or incur in connection with Tenant's possession, use or misuse of the
Premises, except Landlord's act or negligence,
To the extent pennitted by law, Landlord agrees to indemnify, hold hannIess, and defend Tenant
from and against any and all losses, claims, liabilities, and expenses, including reasonable
3-J - 6January 21, 2020
attorney fees, if any, which Tenant may suffer or incur in connection with Landlord's act or
negligence.
20. HAZARDOUS MATERIAL. Tenant shall not cause or permit any Hazardous Material
to be brought upon, kept, or used in or about, or disposed of on the Premises by Tenant, its
agents, employees, contractors or invitees, except in strict compliance with all applicable federal,
state and local laws, regulations, codes and ordinances. If Tenant breaches the obligations stated
in the preceding sentence, then Tenant shall indemnify, defend and hold Landlord harmless from
any and all claims,judgments, damages, penalties, fines, costs, liabilities or losses including,
without limitation, diminution in the value of the Premises, damages for the loss or restriction on
use of rentable or usable space or of any amenity of the Premises, or elsewhere, damages arising
from any adverse impact on marketing of space at the Premises, and sums paid in settlement of
claims, attorneys' fees, consultant fees and expert fees incurred or suffered by Landlord either
during or after the lease term. This indemnification by Tenant includes, without limitation, costs
incurred in connection with any investigation ol'site conditions or any clean-up, remedial,
removal or restoration work, if required by any federal, state or local governmental agency or
political subdivision, because of Hazardous Material present in the Premises, or in soil or ground
water on or Linder the Premises. Tenant shall immediately notify Landlord of any inquiry,
investigation or notice that Tenant may receive from any third party regarding the actual or
suspected presence of Hazardous Material on the Premises.
Without limiting the foregoing, if the presence of any Hazardous Material brought upon, kept or
used in or about the Premises by Tenant, its agents, employees, contractors or invitees, results in
any unlawful release of Hazardous Material on the Preirtises or any other property, Tenant shall
promptly take all actions, at its sole expense, as are necessary to return the Premises or any other
property, to the condition existing prior to the release of any such Hazardous Material, provided
that Landlord's written approval of such actions shall first be obtained, which approval may be
withheld at Landlord's sole discretion.
As used herein, the term "Hazardous Material"means any hazardous, dangerous, toxic or
harniftil substance, material or waste, which is or becomes regulated by any local governmental
authority, the State of Washington or the United States Government due to its potential Bann to
the health, safety or welfare of hurnans or the environment,
21. COMPLIANCE WITH REGULATIONS. Tenant shall promptly comply with all
laws, ordinances, requirements and regulations of the federal, state, county, municipal and other
authorities, and the fire insurance underwriters, including the Washington Department of
Ecology related to storinwater. However, Tenant shall not by this provision be required to make
alterations to the exterior of any building or alterations of a structural nature.
22. ASS IGNABI LITY/SUBLETTING. Tenant may not assign or sublease any interest in
the Premises, nor assign, mortgage or pledge this Lease, without the prior written consent of
Landlord, which shall not be unreasonably withheld.
21 NOTICE. Notices under this Lease shall not be deemed valid unless given or served in
writing and forwarded by mail postage prepaid, addressed as follows:
4-J - 7January 21, 2020
LANDLORD:
Stephen H. Kennedy and Amy t-, Kennedy
5117 S. Mountain Terrace Way
Port Angeles, WA 98362
TENANT:
Director of Public Works and Utilities
City of Port Angeles
325 E. Fourth St.
Port Angeles, WA 98362
Such addresses may be changed from time to time by either party by providing notice as set for
the above. Notices mailed in accordance with the above provision shall be deemed received on
the third day after posting.
24. GOVERNING LAW. This Lease shall be construed in accordance with the laws of the
State of Washington. In the event any action is brought to enforce any of the provisions of this
Lease, the parties agree to be Subject to exclusive in personarn jurisdiction in the Clallarn County
Superior Court for the State of Washington.
25. ENTIRE AGREEMENT/AMENDMENT. This Lease contains the entire agreement of
the parties and there are no other promises, conditions, understandings or other agreements,
whether oral or written, relating to the subject matter of this Lease. This Lease may be modified
or amended in writing, if the writing is signed and acknowledged by both pal-ties.
26. NATURE OF RELATIONSHIP. The relationship between Tenant and Landlord shall
be solely that of independent contracting parties. Nothing contained in this Lease shall be
deemed or construed to create a partnership, tenancy-in-common, joint tenancy,joint venture or
co-ownership between Tenant and Landlord. Tenant shall not in any way be responsible or
liable for the debts, losses, obligations or duties of Landlord with respect to the Premises that are
not undertaken by Tenant as described in this Lease. No term or provision of this Lease is
intended to be, or shall be, for the benefit of any person, firm, organization or corporation not a
party hereto, and no such other person, firm, organization or corporation shall have any right or
cause of action hereunder,
27. HOLDING OVER. IfTenant does not vacate the Premises at the time required, Landlord
shall have the option to treat Tenant as a tenant from month-to-month, subject to all the provisions
of this Lease except for the lease payment provisions. Lease payments during any Such holding
over shall be at a monthly rate of one hundred fifty percent (150%) of the rate charged munediately
prior to the holding over. F"ailure of Tenant to remove fixtures, furniture, furnishings, or trade
fixtures which Tenant is required to rernove under this Lease shall constitute a failure to vacate. If
a month-to-month tenancy results from a holdover by Tenant, the tenancy shall be terminable at
the end of any monthly rental period upon written notice from, Landlord given not less than twenty
5-J - 8January 21, 2020
20) days prior to the termination date specified in the notice. Tenant waives any notice which
would otherwise be provided by law with respect to a month-to-month tenancy.
2& WAIVER. Time is and shall be of the essence of this Lease and of each and every part
hereof The failure of c-ither party to enforce any provisions of this Lease shall not be construed
as a waiver of that party's right to subsequently enforce and compel strict compliance with every
provision,of this Lease.
29. BINDING EFFECT. The provisions of this Lease shall be binding upon and inure to
the benefit of both parties and their respective legal representatives, successors and assigns.
LANDLORD:
i-4 Date:
STEPhEN ft. KENNEDV
Date:
AM YL."NNEDV
TENANT:
City of Port Angeles
Date:
Dan McKeen, City Manager
6-J - 9January 21, 2020
1,ANDLORD ACKNOW]LEDGMENT
STATE OF WASH INGTON )
ss.
COUNTY OF CLALLAM )
I certify that I know or have satisfactory evidence that STEPHEN H. KENNEDY and
AMY L. KENNEDY, husband and wife, are the persons who appeared before me and said
persons acknowledged that they signed this instrument and acknowledged it to be their free and
voluntary act for the uses and purposes mentioned in the instrument.
Dated: "%VJ'
gRT IV r
o
Notary Publipil d f r the ,S t to ofWashington,
residing at ar
ZPrintednameofe('2..d 0 WAS
Notary Public: 00
My appointment expires L —Ick-2.
TENANT ACKNOWLEDGMENT
STATE OF WASHINGTON )
ss.
COUNTY OF CLALLAM )
I certify that I know or have satisfactory evidence that lI rk-,V()-DiA is the person
who appeared before me and said person acknowledged that he signed this instrument, on oath
stated that he was authorized tri execute the instrument and acknowledged it as the
of the CITY OF PORT ANGELES, a Washington municipal corporation,
to b(,tihe free and voluntary act and deed of said party for the uses and purposes mentioned in the
instrument.
Dated:
Z4
Notary P blic OZZ
Seal or Stam p]
Printed Narne]
VAMyappointmentexpires,I 'f`4
7-J - 10January 21, 2020
Date: January 21, 2020
To: City Council
From: Thomas Hunter, Director of Public Works & Utilities,
Subject: Laurel Substation Electrical Switchgear Upgrade – Contract Award
Background / Analysis: Seven substations distribute power throughout the City. Five of these
substations are nearing or at the end of their life. Based on age, criticality to electric reliability, and
periodic inspection results, Laurel Substation was identified as the one in most need of immediate
replacement.
Laurel Substation was shut down for inspection on November 5, 2019. A public notice of shutdown was
posted inviting licensed contractors, switchgear manufacturers, or their representatives, interested in
providing a bid on a switchgear upgrade solicitation, when available. It was determined the current bus
structure and switchgear housing is in very good condition and the upgrade scope will be limited to the
breaker replacement, with enhanced safety features.
Powell Industries, of Houston, TX, was determined to be a non-responsible bidder due to not meeting the
mandatory responsible bidder criteria on six terms with scope of work non-compliance. On December 13,
2019, Powell Industries was notified of bid rejection in accordance with Washington State law RCW
39.04.010 and RCW 39.04.350.
The lowest responsive and responsible bidder is Dutton Electric Company, Inc of Lynwood, WA.
Two valid bids were received on December 10, 2019 as summarized in the table below:
Contractor Name Bid Amount
Dutton Electric Company, Inc of Lynwood, WA $278,054.60
Sturgeon Electric Inc, of Auburn, WA $672,819.95
Powell Industries of Houston, TX $94,364.64
Govt. Estimate $255,000.00
Funding Overview: Funding of $500,000.00 was identified for a complete replacement of the
switchgear in the Electric Utility Capital budget (451-7188-594.65-10). The analysis on the shutdown on
November 5, 2019 facilitated the revised scope and a lowest responsible bid of $278,054.60.
Summary: The City relies on seven Electric Utility substations to distribute power; five of which are
nearing or at the end of their useful life. Based on age and inspection results, Laurel Substation was
identified as the Substation being most in need of upgrade.
The City solicited for bids for repairs to the Laurel substation. Three bids were received on December 10,
2019. Dutton Electric Company, Inc of Lynwood, WA was determined the lowest responsive and
responsible bidder at $278,054.60, including taxes.
Funding: $278,054.60 is available in the Electric Utility Capital funds (451-7188-594.65-10) for this
project.
Recommendation: Award a contract with Dutton Electric Company, Inc of Lynwood, WA to upgrade
the Laurel Substation Electrical Switchgear in the amount not to exceed $278,054.60, including taxes,
and authorize the City Manager to make minor modifications as necessary.
J - 11January 21, 2020
JAN FEB MAR APR MAY JUN JUL AUG SEPOCT NOV DECTotalNEW CONSTRUCTION ‐1‐1‐‐2‐‐1‐‐5REPAIR AND ALTERATION238191114101815917187 169NEW CONST. ‐‐‐2‐‐ ‐ ‐ ‐ ‐ ‐‐2REPAIR AND ALTERATION112111‐1‐‐‐‐8NEW CONSTRUCTION ‐‐‐‐‐‐‐‐‐‐‐‐0REPAIR AND ALTERATION‐‐‐1‐‐2‐‐ ‐ ‐14NEW MULTI FAMILY ‐‐‐‐‐‐‐1‐‐‐‐1NEW MANUFACTURED HOME ‐11‐2‐‐ ‐‐ ‐ ‐‐4NEW SINGLE FAMILY RESIDENCE 513213 2 6 1 3 14‐41NEW ACCESSORY STRUCTURE 121‐21‐12 1 2114REPAIR AND ALTERATION6237485660436352545755 61 648‐21‐36 1‐211‐17Total:9253757483648876688090 70913411558 3 3 3 2 8851JAN FEB MAR APR MAY JUN JUL AUG SEPOCT NOV DECTotalNEW CONSTRUCTION ‐$9,000.00‐$54,000.00‐‐$6,045,000.00‐‐$27,137,173.00‐‐33,245,173$ REPAIR AND ALTERATION $1,401,903.00 $605,596.00 $1,105,779.00 $239,741.00 $4,483,127.00 $115,673.00 $716,221.00 $633,301.00 $169,334.00 $821,281.00 $427,315.00 $396,350.00 11,115,621$ NEW CONST. ‐‐‐$360,000.00‐‐ ‐ ‐ ‐ ‐ ‐‐360,000$ REPAIR AND ALTERATION$3,000.00 $500.00 $350.00 $60,000.00 $75,000.00 $7,000.00‐$6,100,000.00‐‐‐‐6,245,850$ NEW CONSTRUCTION ‐‐‐‐‐‐‐‐‐‐‐‐‐$ REPAIR AND ALTERATION‐‐‐$7,000.00‐‐$11,909,000.00‐‐ ‐ ‐$10,000.00 11,926,000$ NEW MULTI FAMILY ‐‐‐‐‐‐‐$587,520.00‐‐‐‐587,520$ NEW MANUFACTURED HOME ‐$209,425.00 $60,000.00‐$455,098.00‐‐ ‐‐ ‐ ‐‐724,523$ NEW SINGLE FAMILY RESIDENCE $664,407.00 $135,130.00$510,021.00 $505,000.00 $95,200.00 $287,836.00 $374,525.00 $1,213,250.00 $159,402.00 $428,125.00 $2,245,931.00‐6,618,827$ NEW ACCESSORY STRUCTURE $29,317.00 $12,775.00 $23,000.00‐$62,000.00 $35,000.00‐$27,000.00 $102,000.00 $30,000.00 $79,980.00 $17,280.00 418,352$ REPAIR AND ALTERATION$717,165.00 $250,059.00 $315,246.00 $519,982.00 $590,491.00 $759,716.00 $517,571.00 $553,507.00 $493,814.00 $702,929.00 $355,816.00 $515,777.00 6,292,073$ ‐$0.00 $7,000.00‐$26,000.00 $297,000.00 $2,500.00‐$195,000.00 $0.00 $8,500.00‐536,000$ Total: 2,815,792$ 1,222,485$ 2,021,396$ 1,745,723$ 5,786,916$ 1,502,225$ 19,564,817$ 9,114,578$ 1,119,550$ 29,119,508$ 3,117,542$ 939,407$ 78,069,939$ Res.DEMOLITION AND MOVING PublicPublic2019 Building Report ‐ Number of Permits IssuedComm. Ind. Res.DEMOLITION AND MOVING CERTIFICATES OF OCCUPANCY2019 Building Report ‐ Permit ValuationComm. Ind. L - 1January 21, 2020