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Home My WebLink AboutLTACAgenda Packet 2020-09-24MEETING AGENDA LODGING TAX ADVISORY COMMITTEE VIRTUAL MEETING Click here to visit the City’s Virtual Meetings Page for access: https://www.cityofpa.us/984/Live-Virtual-Meetings 321 East Fifth Street September 24, 2020 4:00 p.m. I.CALL TO ORDER II.ROLL CALL III.APROVAL OF MINUTES IV.PUBLIC COMMENT The Lodging Tax Advisory Committee desires to allow the opportunity for public comment. However, the business of the Committee must proceed in an orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes. V.ACTION/DISCUSSION ITEMS/OTHER BUSINESS 1.Introductions Introductions of LTAC members and City staff. 2.Discussion Item: Marketing Update Review of year-to-date local area marketing efforts 3.Discussion Item: Estimate of Fund Revenue Review of past and current year to date and projected LTAX revenue 4.Action Item: Priorities for Budget Setting Revisit the annual fund disbursement percentages based on Goals and Priorities 5.Discussion/Action Item: Review Calendar for 2021 Lodging Tax Fund Recommendation Review approved calendar and staff recommended RFP/recommendation schedule VI.STAFF UPDATES VII.COMMITTEE MEMBER UPDATES VIII.ADJOURNMENT LODGING TAX ADVISORY COMMITTEE February 24, 2020, 2:00 p.m. City Council Chambers, 321 East 5th Street MINUTES CALL TO ORDER Committee Chair French called the meeting to order at 2:00 p.m. ROLL CALL Voting Members Present: Mike French, Donya Alward, Christine Loewe, and Kim Reynolds Non-Voting Members: Peter Stolinsky, Jane Vanderhoof, and Terry Breen Members Absent: David Mattern Staff Present: Clerk Martinez-Bailey, A. Brekke, and B. Braudrick. PUBLIC COMMENT Lori Mitmen, Olympic Discovery Trail races, discussed some recent complications due to trail closures. ACTION ITEMS 1.2020 Meeting Schedule Community and Economic Development Director Allyson Brekke opened the meeting by discussing the action items on the agenda. Committee discussion followed. Reynolds made the motion and Loewe seconded to: 2020 meeting schedule as presented to the Committee, amended to move the May 25th meeting to June 1st. Motion carried 4-0 2.Goals and Priorities Chair French opened discussion on goals and priorities. Committee discussion followed. Jessica Elliot, spoke about how the time of the event was critical to her event. And that she is planning the 2021 budget during the 2020 summer season. Lori Mitmen, spoke about timelines what worked for her February events. She suggested adding a cap on awards. Talking point from Allyson, $38000, transferred to the General Fund. Director Brekke recommended the committee discuss the funding section of the goals and priorities document presented to them and make changes to it as they see appropriate. By consensus the committee agreed to update the vision statement to read, “…community with facilities and activities that increase…”. The committee came to a consensus on creating separate priorities for events and for non-events to include: •Encourage marketing priorities for new events •Add “Encourage events to become self-sufficient” to “Fund projects of up to 5 years...” •Regional marketing coordination •Data collection priorities •Self-sufficiency plan for events French made the motion and Stolinsky seconded to: Forward the committee’s recommendation to City Council to reduce the amount of the annual funding disbursement in tourism-related capital projects from 25% with 5% dedicated to capital reserves to 20% with 5% dedicated to capital reserves. Motion carried 4-0 LTAC 9-24-20 Agenda Packet Pg. 1 LTAC Minutes February 24, 2020 Page 2 French made the motion and Reynolds seconded to: Accept the finalized list of goals and priorities, including added priorities. Motion carried 4-0 ADJOURNMENT Chair French adjourned the meeting at time 4:07 p.m. ___________________________ ___________________________ Mike French, Chair Kari Martinez-Bailey, City Clerk LTAC 9-24-20 Agenda Packet Pg. 2 Clal. Co January February March April May June July August September October November December YTD MTD % Change 2020 $32,556.07 $37,693.92 $40,679.21 $39,731.36 $6,289.26 $2,198.56 $43,110.81 $102,444.89 $304,704.08 $304,704.08 -37.46% 2019 $21,055.74 $43,046.43 $37,244.32 $28,807.02 $63,079.64 $65,055.68 $93,931.88 $135,017.28 $156,745.60 $152,906.83 $131,121.09 $63,596.63 $991,608.14 $487,237.99 17.36% 2018 $20,039.32 $58,345.54 $25,978.70 $29,671.08 $49,322.91 $45,182.11 $73,573.25 $113,039.12 $115,085.98 $169,643.01 $173,853.16 $44,337.19 $918,071.37 $415,152.03 -1.06% 2017 $19,737.28 $57,889.40 $26,236.56 $21,010.60 $39,746.00 $78,751.14 $78,136.72 $98,096.40 $105,764.40 $102,560.50 $114,945.08 $45,556.24 $788,430.32 $419,604.10 36.44% 2016 $13,263.38 $65,009.50 $17,598.01 $23,695.61 $25,665.70 $32,083.65 $45,697.55 $84,901.82 $92,816.54 $89,289.74 $105,454.70 $32,063.98 $627,540.18 $307,535.15 23.21% 2015 $18,498.56 $53,383.94 $11,472.80 $11,450.60 $22,313.46 $20,414.18 $37,880.30 $74,184.70 $77,758.62 $77,149.30 $93,570.32 $27,540.36 $525,617.14 $249,598.54 28.13% 2014 $11,771.08 $35,207.04 $11,804.76 $7,593.68 $15,679.20 $18,135.80 $32,462.00 $62,142.66 $78,442.28 $84,382.62 $95,224.36 $26,640.72 $479,486.20 $194,796.22 12.48% 2013 $8,197.68 $28,430.60 $11,414.88 $8,837.54 $15,355.98 $16,842.92 $28,559.78 $55,547.34 $67,754.74 $75,207.50 $83,948.76 $18,020.22 $418,117.94 $173,186.72 P.A.January February March April May June July August September October November December YTD MTD % Change 2020 $34,334.66 $30,426.63 $28,744.11 $31,752.03 $14,023.82 $5,387.68 $21,148.05 $37,748.92 $203,565.90 $203,565.90 -44.29% 2019 $29,107.95 $31,261.66 $26,222.34 $22,065.27 $39,640.08 $48,157.01 $72,624.87 $96,293.39 $142,359.68 $144,375.36 $94,453.64 $52,463.96 $799,025.21 $365,372.57 5.70% 2018 $18,643.30 $30,612.54 $22,886.34 $24,066.14 $36,654.61 $47,586.77 $71,125.43 $94,107.25 $144,298.29 $142,047.88 $93,364.80 $43,459.70 $768,853.05 $345,682.38 10.92% 2017 $21,593.26 $26,565.78 $19,321.88 $24,119.06 $30,060.44 $41,111.18 $59,074.38 $89,816.42 $135,072.98 $137,473.32 $97,199.10 $50,434.30 $731,842.10 $311,662.40 -3.96% 2016 $22,540.80 $24,679.86 $40,770.18 $21,386.50 $34,065.92 $41,124.80 $58,782.14 $81,170.00 $124,299.26 $124,232.32 $93,031.74 $39,689.48 $705,773.00 $324,520.20 24.02% 2015 $16,653.42 $19,918.77 $14,892.19 $20,395.22 $25,115.84 $40,632.02 $52,646.16 $71,411.98 $108,977.36 $111,495.74 $75,321.88 $39,369.22 $596,829.80 $261,665.60 17.19% 2014 $19,230.84 $17,842.26 $16,970.75 $17,177.66 $25,267.30 $27,223.00 $42,532.48 $57,037.06 $99,010.60 $113,034.82 $68,014.86 $33,528.92 $536,870.55 $223,281.35 -0.96% 2013 $20,170.80 $20,108.22 $12,775.48 $19,145.46 $26,910.30 $28,972.08 $42,924.74 $54,446.00 $89,538.10 $95,736.06 $63,027.30 $27,719.22 $501,473.76 $225,453.08 Sequim January February March April May June July August September October November December YTD MTD % Change 2020 $14,435.53 $16,706.72 $17,118.28 $15,188.08 $4,791.47 $15,904.01 $16,176.22 $24,528.28 $124,848.59 $124,848.59 -34.64% 2019 $15,982.29 $14,533.37 $13,513.48 $13,753.99 $24,683.51 $25,005.68 $38,439.35 $45,097.27 $68,994.24 $63,544.40 $42,190.78 $34,093.55 $399,831.91 $191,008.94 5.06% 2018 $14,979.30 $14,306.04 $14,275.72 $16,544.24 $19,538.77 $25,626.37 $35,058.87 $41,486.18 $66,161.67 $83,245.17 $20,197.47 $26,663.96 $378,083.76 $181,815.49 9.97% 2017 $15,121.34 $14,273.08 $11,956.78 $14,553.62 $18,402.28 $23,241.58 $30,288.04 $37,489.36 $58,883.36 $59,745.86 $42,810.06 $22,808.58 $349,573.94 $165,326.08 13.49% 2016 $12,320.30 $11,062.18 $10,295.50 $13,785.16 $14,694.88 $20,566.52 $26,855.20 $36,098.82 $54,558.06 $54,962.02 $37,840.56 $19,486.14 $312,525.34 $145,678.56 10.14% 2015 $12,223.02 $8,997.22 $9,977.34 $12,747.28 $15,260.98 $18,731.34 $24,306.76 $30,020.78 $48,815.56 $48,365.04 $30,543.20 $18,946.94 $278,935.46 $132,264.72 22.49% 2014 $10,659.60 $7,762.24 $8,007.00 $9,270.66 $12,616.24 $14,969.88 $21,398.42 $23,294.38 $42,455.40 $45,955.44 $26,739.06 $15,725.32 $238,853.64 $107,978.42 -0.28% 2013 $11,090.74 $8,671.75 $8,295.21 $11,525.14 $12,771.74 $13,547.48 $20,338.24 $22,042.68 $39,367.38 $38,729.80 $27,097.18 $15,295.86 $228,773.20 $108,282.98 Forks January February March April May June July August September October November December YTD MTD % Change 2020 $9,609.28 $7,984.88 $8,996.30 $8,947.36 $8,756.91 $648.59 $7,845.14 $17,587.44 $70,375.90 $70,375.90 -42.69% 2019 $8,841.54 $6,178.36 $8,335.22 $11,118.42 $11,925.56 $16,154.91 $26,893.64 $33,349.29 $41,329.82 $42,993.27 $30,125.36 $16,484.04 $253,729.43 $122,796.94 19.89% 2018 $7,914.92 $7,290.66 $6,511.72 $9,384.98 $13,887.94 $11,590.67 $19,384.22 $26,460.48 $37,428.29 $31,991.26 $26,305.63 $13,359.95 $211,510.72 $102,425.59 10.28% 2017 $6,965.82 $6,271.14 $8,455.22 $7,215.28 $10,891.28 $11,614.02 $18,080.80 $23,388.14 $29,879.18 $30,043.92 $27,283.60 $12,806.26 $192,894.66 $92,881.70 14.98% 2016 $6,575.86 $4,898.52 $5,706.10 $8,351.92 $10,945.72 $10,646.16 $13,559.28 $20,214.66 $24,558.54 $30,176.72 $16,871.16 $17,082.96 $169,587.60 $80,778.22 19.90% 2015 $6,534.86 $5,148.50 $5,559.40 $6,994.62 $8,381.54 $9,081.26 $10,161.34 $15,510.16 $23,789.04 $29,235.40 $20,273.02 $10,446.24 $151,115.38 $67,371.68 5.74% 2014 $4,963.18 $6,876.88 $4,767.52 $6,791.86 $8,104.04 $8,075.02 $10,632.56 $13,505.82 $23,021.02 $24,611.16 $16,927.24 $8,337.28 $136,613.58 $63,716.88 -0.57% 2013 $5,499.38 $7,714.16 $4,533.08 $6,500.22 $8,969.22 $6,416.14 $10,245.70 $14,207.34 $22,469.04 $23,215.88 $15,754.90 $7,729.62 $133,254.68 $64,085.24 Jeff. Co January February March April May June July August September October November December YTD MTD % Change 2020 $31,208.52 $33,263.68 $28,921.38 $28,566.17 $11,196.91 $533.76 $22,715.37 $41,591.37 $197,997.16 $197,997.16 -37.19% 2019 $28,817.97 $40,024.49 $24,277.10 $21,724.70 $40,545.40 $42,349.77 $47,889.57 $69,624.83 $87,495.61 $59,893.26 $64,163.76 $41,780.75 $568,587.21 $315,253.83 7.31% 2018 $22,594.98 $45,060.38 $18,799.70 $23,064.24 $40,396.57 $35,892.03 $43,754.88 $64,217.70 $68,130.01 $64,462.13 $62,351.70 $45,163.84 $533,888.16 $293,780.48 4.57% 2017 $19,177.76 $52,819.70 $16,661.22 $20,633.70 $37,946.58 $31,161.52 $38,074.08 $64,460.32 $56,181.88 $58,058.42 $68,607.38 $32,423.26 $496,205.82 $280,934.88 12.23% 2016 $18,366.50 $50,911.43 $14,393.60 $18,348.78 $29,298.50 $29,333.88 $33,479.14 $56,188.52 $53,334.68 $59,800.36 $57,837.62 $25,904.24 $447,197.25 $250,320.35 20.57% 2015 $17,011.22 $36,086.78 $14,242.40 $14,983.04 $23,824.36 $25,021.90 $27,653.98 $48,796.64 $44,665.06 $49,122.12 $49,494.00 $25,149.24 $376,050.74 $207,620.32 22.98% 2014 $13,530.84 $30,316.36 $12,683.40 $12,399.06 $19,122.32 $18,759.16 $24,510.86 $37,504.38 $42,318.96 $43,628.44 $46,845.70 $33,825.30 $335,444.78 $168,826.38 6.48% 2013 $8,780.82 $38,212.94 $11,203.46 $11,365.22 $17,962.48 $16,439.20 $21,478.08 $33,105.60 $39,854.24 $41,705.60 $39,127.80 $15,476.88 $294,712.32 $158,547.80 Port T.January February March April May June July August September October November December YTD MTD % Change 2020 $32,168.38 $29,943.18 $25,007.02 $18,176.86 $12,145.41 $4,877.35 $10,074.67 $32,855.52 $165,248.39 $165,248.39 -42.66% 2019 $31,064.06 $25,832.94 $26,895.65 $21,384.31 $34,548.20 $40,498.09 $47,394.37 $60,561.56 $82,013.38 $89,017.30 $61,722.25 $43,381.46 $564,313.57 $288,179.18 5.73% 2018 $28,204.18 $27,142.20 $21,658.80 $28,774.07 $31,927.59 $35,658.03 $43,446.89 $55,747.64 $75,133.29 $79,021.22 $65,074.84 $42,396.64 $534,185.39 $272,559.40 5.40% 2017 $29,274.20 $26,849.56 $18,613.82 $23,770.60 $30,209.64 $35,699.90 $40,149.94 $54,029.42 $76,065.76 $72,230.96 $61,921.74 $39,687.46 $508,503.00 $258,597.08 1.54% 2016 $21,856.56 $26,262.20 $22,215.10 $21,765.76 $33,626.90 $35,431.84 $41,061.44 $52,450.84 $62,436.86 $64,688.96 $62,230.28 $30,911.64 $474,938.38 $254,670.64 10.87% 2015 $21,452.72 $20,000.48 $16,992.86 $34,899.20 $26,768.04 $27,612.58 $33,825.32 $48,143.06 $66,770.66 $62,099.52 $50,745.46 $34,548.38 $443,858.28 $229,694.26 38.67% 2014 $18,038.90 $20,248.36 $14,390.74 $16,016.08 $21,515.20 $22,217.46 $23,867.80 $29,349.46 $61,522.60 $56,190.04 $49,312.56 $29,491.08 $362,160.28 $165,644.00 -9.39% 2013 $18,381.52 $18,058.82 $14,376.70 $15,367.80 $23,994.98 $19,417.10 $28,428.76 $44,789.95 $54,148.30 $54,589.32 $51,506.48 $23,621.22 $366,680.95 $182,815.63 GHC January February March April May June July August September October November December YTD MTD % Change 2020 $107,691.21 $111,676.01 $98,994.00 $100,371.96 $40,635.18 $21,656.17 $152,778.09 $206,945.35 $840,747.97 $840,747.97 -20.52% 2019 $102,909.29 $114,433.41 $96,832.56 $87,023.39 $126,354.51 $156,435.02 $153,527.59 $220,231.99 $321,894.62 $352,375.57 $203,314.40 $113,788.10 $2,049,120.45 $1,057,747.76 13.45% 2018 $82,274.94 $110,148.38 $86,566.46 $79,859.81 $109,534.12 $137,838.11 $128,984.49 $197,123.24 $276,957.80 $310,206.72 $202,243.41 $82,665.22 $1,804,402.70 $932,329.55 6.36% 2017 $83,177.67 $112,472.81 $79,383.47 $79,146.08 $93,415.31 $137,343.53 $120,308.75 $171,347.46 $247,909.84 $283,083.61 $209,366.60 $108,503.98 $1,725,459.11 $876,595.08 6.67% 2016 $72,700.99 $109,146.10 $79,971.70 $73,975.67 $90,262.30 $116,530.92 $109,066.15 $170,159.26 $239,502.23 $251,072.05 $190,312.09 $93,602.80 $1,596,302.26 $821,813.09 8.77% 2015 $64,545.53 $96,898.34 $83,517.49 $74,567.64 $91,975.21 $100,509.64 $100,660.36 $142,865.53 $210,962.91 $236,114.42 $164,002.30 $84,702.37 $1,451,321.74 $755,539.74 24.12% 2014 $52,828.60 $86,510.79 $61,584.62 $55,177.41 $69,184.77 $85,905.48 $83,277.94 $114,259.17 $170,992.67 $200,494.61 $144,525.17 $73,842.07 $1,198,583.30 $608,728.78 4.51% 2013 $50,150.29 $69,437.41 $56,763.76 $47,502.41 $61,451.58 $101,640.41 $66,491.58 $129,025.36 $149,226.76 $170,194.08 $118,612.48 $61,767.97 $1,082,264.09 $582,462.80 August 2020 Room Tax Report* *Winter snowstorm January 13, 2020 - January 18, 2020 *Business and travel restrictions due to Covid-19 outbreak March - May 2020 Figures are acquired from the Dept. of Revenue (www.dor.wa.gov) and are two months behind. Figures are the total of both "State Shared Hotel/Motel" and "Additional Local Hotel/Motel" taxes combined. Percentage is the amount changed from one year (month to date) to the next (month to date). Clallam, Jefferson, Grays Harbor, and Mason County figures refer to all lodgings within county borders excluding the major towns already listed. Clallam County figures experienced lower than predicted growth due to three specific lodgings that changed ownership in 2015.LTAC 9-24-20 Agenda Packet Pg. 3 M. Co January February March April May June July August September October November December YTD MTD % Change 2020 $31,314.22 $32,150.44 $30,791.06 $31,993.26 $12,187.26 $4,516.34 $30,770.14 $61,326.82 $235,049.54 $235,049.54 -24.17% 2019 $30,095.47 $46,595.52 $24,616.02 $24,443.49 $36,924.43 $38,702.51 $47,304.43 $61,277.03 $82,197.42 $83,452.47 $50,981.86 $35,411.70 $562,002.35 $309,958.90 23.56% 2018 $19,030.90 $50,294.72 $16,998.28 $18,402.06 $29,843.96 $29,951.42 $35,749.74 $50,591.09 $61,325.21 $64,961.27 $68,876.48 $29,646.15 $475,671.28 $250,862.17 16.98% 2017 $15,420.46 $47,592.24 $15,385.16 $19,868.54 $22,837.26 $24,647.22 $27,315.00 $41,386.28 $54,988.44 $53,916.36 $46,572.74 $21,414.84 $391,344.54 $214,452.16 0.73% 2016 $24,818.36 $46,063.39 $13,115.38 $16,701.38 $22,100.68 $22,095.28 $25,022.74 $42,973.50 $48,172.94 $49,750.48 $41,043.10 $21,242.46 $373,099.69 $212,890.71 14.31% 2015 $13,126.58 $43,614.66 $14,206.64 $11,992.52 $25,323.62 $17,448.70 $21,007.98 $39,511.70 $39,319.62 $48,552.72 $41,499.56 $20,160.36 $335,764.66 $186,232.40 13.31% 2014 $13,825.60 $38,558.08 $11,829.48 $10,738.64 $16,608.54 $16,498.68 $19,479.94 $36,813.32 $40,167.80 $46,290.50 $37,869.76 $6,744.82 $295,425.16 $164,352.28 14.30% 2013 $12,145.98 $28,611.29 $9,726.18 $12,336.14 $15,470.96 $13,954.10 $20,490.12 $31,059.88 $38,506.32 $44,433.88 $37,028.16 $15,930.64 $279,693.65 $143,794.65 Shelton January February March April May June July August September October November December YTD MTD % Change 2020 $3,579.84 $2,937.72 $2,817.24 NA $1,877.78 $3,115.18 $3,446.58 $4,007.32 $21,781.66 $21,781.66 -28.35% 2019 $3,549.69 $3,176.13 $3,680.30 $3,468.74 $2,158.72 $5,113.21 $4,313.81 $4,940.31 $5,584.00 $5,682.24 $5,100.66 $4,091.58 $50,859.39 $30,400.91 22.41% 2018 $2,446.48 $2,526.80 $2,095.86 $2,430.56 $3,971.49 $3,401.39 $3,807.18 $4,156.45 $5,025.72 $6,109.92 $4,660.20 $3,866.84 $44,498.89 $24,836.21 -15.27% 2017 $3,597.32 $3,699.68 NA $3,560.56 $4,727.04 $4,085.90 $4,707.54 $4,934.98 $6,950.62 $5,984.72 $4,890.66 $3,007.16 $50,146.18 $29,313.02 9.37% 2016 $3,454.04 $4,555.12 $2,804.10 $3,003.04 $3,834.14 $4,474.58 NA $4,677.66 $5,417.56 $5,117.98 $5,824.88 $4,195.54 $47,358.64 $26,802.68 4.46% 2015 $2,745.02 $3,321.68 $2,660.12 $2,784.52 $2,628.02 $2,917.88 $3,915.84 $4,684.30 $4,719.40 $5,285.28 NA $3,775.94 $39,438.00 $25,657.38 21.02% 2014 $2,439.70 $2,417.54 $1,786.76 $2,218.60 $2,543.08 $2,513.64 $3,622.98 $3,657.90 $5,410.22 $5,411.08 $4,426.26 $3,638.78 $40,086.54 $21,200.20 -6.88% 2013 $2,418.98 $3,287.62 $2,087.28 $2,183.64 $2,685.88 $3,086.30 $3,248.16 $3,768.98 $4,533.28 $5,066.10 $4,360.18 $3,196.26 $39,922.66 $22,766.84 Figures are acquired from the Dept. of Revenue (www.dor.wa.gov) and are two months behind. Figures are the total of both "State Shared Hotel/Motel" and "Additional Local Hotel/Motel" taxes combined. Percentage is the amount changed from one year (month to date) to the next (month to date). Clallam, Jefferson, Grays Harbor, and Mason County figures refer to all lodgings within county borders excluding the major towns already listed. Clallam County figures experienced lower than predicted growth due to three specific lodgings that changed ownership in 2015. LTAC 9-24-20 Agenda Packet Pg. 4 Total 2021 projected revenues 455,500 Revenues available less 5% Capital Reserves 432,600 Expenditures Per Allocation: Capital 30%129,800 Master Plan priorities 5%21,600 Marketing 20%86,500 Operations *35%151,400 Events 10%43,300 Total 100%432,600 Total amount of reserves (estimated)188,270 Less 25% reserve balance, plus 5% for capital reserves 129,780 Total excess reserves available 58,490 * There are currently $136,700 in fixed operating costs for the Lodging Tax fund. These include administrative services, debt payments and transfers to Parks & Recreation. Budget Estimated Actual Revenue 702,300 347,400 Expenditures 952,700 707,535 Net Difference (250,400) (360,135) 2021 Lodging Tax Available Funds 2020 Lodging Tax Budget Expectations LTAC 9-24-20 Agenda Packet Pg. 5 StatusAmount Requested Amount Awarded Amount Reimbursed to Date Notes Completed55,679.00$ 55,679.00$ 55,679.00$ Transferred to P&R275,000.00$ 200,000.00$ 200,000.00$ Scheduled for 2020100,000.00$ 50,000.00$ ‐$ Schduled for October Start DateBudgeted35,390.00$ 35,390.00$ 35,390.00$ Transferred to P&R80,000.00$ 77,000.00$ ‐$ Rack Cards Only8,000.00$ 8,000.00$ 922.00$ $2000 Exhibit repair pending Suspended due to COVID10,000.00$ ‐$ Completed29,905.00$ 29,905.00$ 29,905.00$ Scheduled for 202050,000.00$ 50,000.00$ ‐$ Anticipating full invoicingContract Completed awaiting invoice5,300.00$ 3,000.00$ ‐$ Unknown 2020 Scope StatusRegularly Scheduled Monthly invoices29,000.00$ 28,000.00$ 17,083.00$ Contract Completed awaiting invoice3,000.00$ 3,000.00$ ‐$ Unknown 2020 Scope StatusRegularly Scheduled Monthly invoices110,560.00$ 47,712.30$ $17,076 for Ads & contract for $39,800Contract Completed awaiting invoice50,000.00$ 38,500.00$ ‐$ Unknown 2020 Scope StatusNo 2020 requests20,000.00$ 11,000.00$ ‐$ Regularly Scheduled Monthly invoices97,224.00$ 97,224.00$ 61,442.85$ Budgeted38,000.00$ 38,000.00$ Budgeted1,500.00$ 1,500.00$ Budgeted19,900.00$ 19,900.00$ Many Events Canceled 166,500.00$ 85,000.00$ 19,210.00$ See event chart for detailed info951,658.00$ 526,744.15$ Anticipated Awaiting Reimbursement 161,580.70$ 263,333.15$ LTAC Event NameEvent DateStatusAmount Requested Amount Awarded Amount Reimbursed Notes PA RamsJan‐Mar Held & Reimbursed10,000$ 5,000$ 5,000.00$ Frosty Moss RelayFebruary 29 Held & Reimbursed3,500$ 2,000$ 2,000.00$ Run The Peninsula ‐ Elwha Bridge LegFebruary 1 Held & Reimbursed3,500$ 2,000$ 2,000.00$ Salt Creek 24March 21‐22 Canceled & Reimbursed1,500$ 1,500$ 1,500.00$ Age is Just a NumberApril 18No Contract & No Reimbursement4,000$ 500$ ‐$ NW Cup Downhill MTB Race SeriesApr 10‐12 May 1‐3 Event Canceled & Partial Payment8,000$ 8,000$ 2,850.00$ 5% withheld for JLARC (to be paid)Olympic Adventure Trail RunApril 18Canceled & No Reimbursement1,500$ 1,000$ ‐$ Juan de Fuca Festival of the ArtsMay 22‐25 Canceled & Partial Payment13,000$ 13,000$ 5,860.00$ Partially paid, further reimbursement pendingNorth Olympic Discovery MarathonJune 6‐7 Held Virtually & No reimbursement15,000$ 11,000$ ‐$ Summertide Solstace Festival of the ArtsJune 20‐21 Held Virtually & no reimbursement7,000$ 3,500$ ‐$ ASB Pro Sprint Boat Racing SeriesJul. 25 & Sep. 12 Canceled & No Reimbursement10,000$ 4,000$ ‐$ Arts and Draughts FestivalAugust 28‐30 Canceled & No Reimbursement40,000$ 5,000$ ‐$ The Big Squatch FestAugust 28‐30 Canceled & No Reimbursement5,000$ 3,000$ ‐$ Big HurtSeptember 26 Canceled & No Reimbursement3,500$ 3,500$ ‐$ Reimbursement pendingGreat Olympic Adventure Trail RunSeptember 7Canceled & No Reimbursement1,500$ 1,500$ ‐$ The Dungeness Crab and Seafood FestivalOctober 9‐11 Canceled & No Reimbursement10,000$ 8,000$ ‐$ Forest Storytelling FestivalOctober 16‐18 Canceled & No Reimbursement2,500$ 2,500$ ‐$ Wintertide Light Art ExperienceDecember 5‐20 To Be Held Virtually 12,000$ 10,000$ ‐$ Total Event Reimbursement 19,210.00$ 2020 LTAX Event Grant Funding Status2020 LTAX Funding StatusAnticipated RemainderTotalBMX Track DevelopmentCity Pier and Gateway Center ImprovementsErikson Playfield Dream Playground Improvements*Reserve ‐ 5% of Remaining Anticipated RevenueRecreation/BallfieldsCity Priority Setting Cost RecoveryContingencyDebt Service TransferEvent GrantsTourism CommissionOlympic Peninsula Culinary LoopMarketing ServicesPort Angeles Waterfront CenterLTAC Project/Activity NameEvent Grant ROW & Services CostVisitor's CenterFeiro Marine Life CenterClallam County Tourism MasterplanHurricane Ridge Winter Sports ClubPort Angeles Fine Arts CenterPort Angeles Arts CouncilLTAC 9-24-20 Agenda Packet Pg. 6 Date: February 24, 2020 To: Lodging Tax Advisory Committee From: Ben Braudrick, Associate Planner Subject: 2020 Tentative Lodging Tax Advisory Meetings Calendar and Non-Event Related Funding/Event Grant RFP Timelines Background / Analysis: The Lodging Tax Advisory Committee (LTAC) reviews proposals for all Lodging Tax Fund expenditures. The initial review includes all non-event related expenditures, including capital facility and marketing and operation of businesses related to increasing overnight stays within Port Angeles. The initial review also includes the total budget allocation for event related funding. The second review includes funding for individual events based on total allocated event funding. Both request for proposals are scheduled for the same application submission period. City Council will have the opportunity to approve the entire Lodging Tax Fund budget prior to event grant review and award by the LTAC. This will provide enough time for Committee discussion of both of the RFP submissions. With the exception of 2019, each year Staff has managed to roll back the RFP timelines in response to event maker requests due to better budget predictability for the following year, with special consideration to those events that occur during the winter/spring shoulder season. The following tentative dates would complete the Lodging Tax Committee 2020 schedule: General Date LTAC Meeting Non-Event Step Event Step February 24th Winter Meeting May 25th Spring Meeting August 10-14th RFP Issuance RFP Issuance August 24th Summer Meeting September 7-11th Proposals Due Proposals Due September 21st 1st Fall Meeting LTAC Consideration October 6th CC Consideration October 19th 2nd Fall Meeting LTAC Consideration November 3rd CC Consideration Draft Meeting Agendas: Winter Meeting 1. 2020 Calendar Determine the schedule for the year ahead 2.Goals and Priority Setting Review and approve Draft LTAC Vision, Goals, and Priorities Spring Meeting 1. Priorities for Budget Setting Revisit the annual fund disbursement percentages based on Goals and Priorities 2.LTAC Masterplan Update on County Effort and City involvement LTAC 9-24-20 Agenda Packet Pg. 7 Summer Meeting 1.Estimate of Fund Revenue Review of past and current year to date and projected LTAX revenue 2.Marketing Update Review of year-to-date local area marketing efforts 3.Visitor Center Update Review of year-to-date Chamber of Commerce quarterly visitor reports Attached: 2020 LTAC Calendar Fall Meetings September 24th: Review and discussion of non- event related funding proposals and budget recommendation to City Council October 19th: Review and discussion of event grant related proposals and award decisions. LTAC 9-24-20 Agenda Packet Pg. 8 LTAC 9-24-20 Agenda Packet Pg. 9 LTAC 9-24-20 Agenda Packet Pg. 10