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HomeMy WebLinkAboutLTAC Packet 01212021 MEETING AGENDA LODGING TAX ADVISORY COMMITTEE VIRTUAL MEETING Click here to visit the City’s Virtual Meetings Page for access and information about our live virtual meetings: https://www.cityofpa.us/984/Live-Virtual-Meetings 321 East Fifth Street January 21, 2020 3:00 – 5:00 p.m. I. CALL TO ORDER II. ROLL CALL III. APROVAL OF MINUTES IV. PUBLIC COMMENT The Lodging Tax Advisory Committee desires to allow the opportunity for public comment. However, the business of the Committee must proceed in an orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes. V. ACTION/DISCUSSION ITEMS/OTHER BUSINESS 1. Discussion/Action Item: Review and Award Funding to Round 1 Lodging Tax Fund Application Proposals Review Round 1 2021 lodging tax application proposals and Lodging Tax Advisory Committee scoring. Consider motion to approve awards to individual proposals. VI. STAFF UPDATES VII. COMMITTEE MEMBER UPDATES VIII. ADJOURNMENT LODGING TAX ADVISORY COMMITTEE November 12, 2020 at 3:00 p.m. Meeting Held Virtually MINUTES CALL TO ORDER Committee Chair French called the meeting to order at 3:00 p.m. ROLL CALL Voting Members Present: Mike French, Christine Loewe Non-Voting Members: Peter Stolinsky, Lisa Hilt, Terry Breen, and David Mattern Members Absent: Donya Alward Staff Present: Clerk Kari Martinez-Bailey, Allyson Brekke, Sarina Carrizosa, Melody Schneider, and Ben Braudrick. APPROVAL OF MINUTES It was moved by Stolinsky and seconded by Loewe to: Approve the minutes from the September 2020 meeting. The Chair asked if there was unanimous consent, hearing no opposition, the motion carried 2-0. PUBLIC COMMENT Catherine Copass, spoke about spoke about pump track. ACTION/ DISCUSSION ITEMS/ OTHER BUSINESS 1. Recommendation for FY21 LTAX Budget Staff provided the LTAC Goals and Priorities, responses to the “Intent to Apply” and LTAX numbers. Consider motion to recommend FY21 LTAX budget for Council’s approval. Committee discussion followed. It was moved by Stolinsky and seconded by Hilt to: Approve the 2021 LTAX budget of $455,510; ask the Council for flexibility for the capital and capital reserve categories, in amounts less than those set by Council resolution in the amounts of 25% and 5%; and to give the committee the ability to use the capital reserves if needed during 2021 and to present Council with recommended allocations for 2021 for the Lodging Tax budget as presented during the meeting. The Chair asked if there was unanimous consent, hearing no opposition, motion carries unanimously carried 2-0. 2. Discussion/Action Item: Review and Approve Proposed 2021 LTAC Calendar The Committee reviewed the proposed the 2021 LTAC calendar, including meeting dates and RFP cycles for the 2021/22 Lodging Tax Fund. It was moved by Loewe and seconded by Stolinsky to: Approve the calendar as proposed. The Chair asked if there was unanimous consent, hearing no opposition, motion carries unanimously carried 2-0. ADJOURNMENT Chair French adjourned the meeting at time 4:47 p.m. ___________________________ ___________________________ Mike French, Chair Kari Martinez-Bailey, Clerk 1/21/20 LTAC Agenda Packet Pg. 1 Application TypeApplicantRequest TypeAmount RequestedFull/Partial YearNon Event Dream Playground Foundation Capital Facility 50,000$ Full Non Event Lincoln Park BMX Association - BMX Capital Facility 6,158$ Full Non Event Lincoln Park BMX Association - Pump Track Capital Facility 100,000$ Full 156,158$ Non Event Hurricane Ridge Winter Sports Club Operations 15,000$ Full Non Event Port Angeles Waterfront Center Operations 50,000$ Full 65,000$ Non Event Olympic Culinary Loop Association Tourism Promotion 3,000$ Full Non Event Olympic Peninsula Tourism Commission Tourism Promotion 28,000$ Full Non Event Port Angeles Arts Council Tourism Promotion 3,700$ Full 34,700$ Event Juan de Fuca Festival for the Arts Event 10,000$ Full Event NW Cup Downhill MTB Event 5,300$ Partial Event Port Angeles Chamber 4th of July Event 2,500$ Full Event Port Angeles Crab and Seafood Festival Event 15,000$ Full Event Peninsula Adventure Sports Seven Events 13,000$ Full Event Port Angeles Marathon Association Two Events 12,000$ Full Event Port Angeles Rams Multiple Events 10,000$ Full 67,800$ Total Request 258,658$ Subtotal Subtotal Subtotal Subtotal 2021 Round 1 LTAX Proposals 1/21/20 LTAC Agenda Packet Pg. 2 Amount of Lodging Tax Requested: $ 50000 Organization/Agency Name: Dream Playground Foundation Federal Tax ID Number: 20-0530145 Facility Name or Operation (if applicable): Dream Playground at Erickson Playfields Contact Name and Title: Steve Methner, President Mailing Address: P.O. Box 416 City: Port Angleles State: WA Zip:98362 Phone: 360-460-7356 Email Address: stevemethner@outlook.com Check all service categories that apply to this application: ☐ Tourism Promotion/Marketing ☐ Operation of a Tourism Promotion Agency ☐ Operation of a Tourism-Related Facility owned or operated or non-profit organization ☒ Operation and/or Capital Costs of a Tourism-Related Facility owned by a municipality Check which one of the following applies to your agency: ☒ Non-Profit (Attach copy of current non-profit corporate registration with Washington Secretary of State) ☐ Public Agency CERTIFICATION I am an authorized agent of the organization/agency applying for funding. I have read the application instructions and understand that: • I am proposing a tourism-related service for 2019. If awarded, my organization intends to enter into a Municipal Services Contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit to use City property, if applicable. • The City of Port Angeles will only reimburse those costs actually incurred by my organization/agency and only after the service is rendered, paid for if provided by a third party, and a signed Request for Reimbursement form (or other form acceptable to the City) has been submitted to the City, including copies of invoices and payment documentation. • My agency will be required to submit a report documenting economic impact results in a format determined by the City. Signature Date: Printed Name: Stephen M Methner 2021 Lodging Tax Fund Non-Event Application This application is for non-event related proposals only. 1/21/20 LTAC Agenda Packet Pg. 3 City of Port Angeles Tourism Promotion Non-Event Application Page 2 Application Questionnaire 1. Describe your tourism-related operation/facility. Answer: The mission of the Dream Playground Foundation (DPF) is to serve the visiting and local children of our community with a safe place to play, exercise, and have wholesome outdoor entertainment, regardless of economic status. The playground is an important visual element and amenity for visitors to Port Angeles and Olympic National Park. In September of 2002, the playground was built over five days by more than 2,000 volunteers. The wooden structure was one of the largest volunteer projects in the City’s history. In 2009 an 800 square foot pavilion was constructed adjacent to the playground. We are hopeful that a rebuild provides both a renewal of post-pandemic community spirt and engagement, as well as a signal to visitors that Port Angeles is open for business and welcomes families to come, stay, and play. Erickson Playfields have also suffered some reputational decline, and it is extremely important that visitors see it as clean, wholesome, renewed, and welcoming. After 19 years, a community re-build of the 12,000 square-foot community playground located at Erickson Playfields in Port Angeles (on Race Street) will replace the current aging structure. Total cost to re-build the playground is approximately $525,000. Seed, granted, and donated funds of $400,000 exist, an experienced, well-established board of directors is in place, and we have completed site evaluation and drawings, including a detailed cost analysis. A design and construction firm has also been selected and has provided initial architectural plans. The design is based on ideas gathered from our elementary school children, and construction will be largely performed by volunteers, much like the original build. Additional funds will be raised through grants and fundraising throughout the community. The new playground will include a zip line, hurricane spinner, swings, climbing net, playhouse, bridge, obstacle course, and one of the most requested features by our community, a solid, wheelchair-accessible rubber play surface. The playground incorporates educational elements such as a musical area, and art from local native tribes. Estimated completion is the Summer of 2021. 2. Describe how your operation or facility provides or will provide increased tourism activity in Port Angeles. Answer: The Dream Playground is centrally located in Port Angeles and serves the community, surrounding area, and visitors from all over the world. It is central to the ‘between time’ that visiting families need to fill. This use is borne out by the many reviews and direct feedback from visitors. The playground routinely receives top ratings from tourism visitors and receives excellent reviews, making it a key promotional attraction when doing searches about visiting Port Angeles. Parents, caregivers, tribes, and organizations also bring children from Neah Bay, Forks, Sequim, and Port Townsend, as it is the only facility of its type in the area. Vacationers from neighboring areas and around the region visit the playground as a place to play and exercise. Additionally, the playground is one of the first 1/21/20 LTAC Agenda Packet Pg. 4 City of Port Angeles Tourism Promotion Non-Event Application Page 3 things people see as the come through the Port Angeles area, especially visitors going to the National Park or using Civic Field. 3. If you have received Lodging Tax Funds in prior years, what are you doing differently this year? If this is your first-time requesting funding, what is your reason for the request? Answer: Lodging tax funds were received in 2020, and a planned community build was scheduled for August 2020. This grant request is intended to help cover the most-requested improvement: play surface, which comprises about 40% of the total project cost. COVID-19 and state-required health restrictions on gatherings required both the closure of community playgrounds in Port Angeles and postponement into 2021 for our planned community build. The amount of lodging tax requested previously was $100,000, and due to budget constraints in the program, we were awarded $50,000, which the foundation was very grateful to receive. While we have made major progress and are about 75% toward the reconstruction funding goal, our ability to fundraise locally between January and June 2020 was essentially cut off. While we have had some success in 2020, several large grants that we did apply for from private foundations were not awarded. Those grants looked to be extremely promising, and we receive excellent feedback from grantors, but most foundations appropriately pivoted almost entirely to human services and pandemic-related relief. We have shifted to local, smaller-dollar individual sales of pavers and engraved pickets, as well as sponsorship of components, but we need a few larger grants to achieve the build cost of $525,000. 4. Describe the prior success of your operation/facility in attracting tourists. How do you define success? Answer: The Dream Playground is a proven attraction to out-of-town guests. It is one of the more common referral destinations for the Chamber of Commerce to make for visitors with children. It is literally full of visiting families during peak visiting season at Olympic National Park. We also receive reviews, emails, and excellent ratings on social media from out of town visitors, many of whom say they specifically choose to come back to Port Angeles because their children want to play on our Dream Playground again. 5. Describe you target tourist audience (location, demographics, etc.) Answer: The playground serves visitors to the community, children in Port Angeles (estimated 3,700 children under 18), and children in the surrounding region. The new playground will have dedicated areas specific to children ages 2-5 and 5-12, with a central seating area for parents. Although the number of children that utilize the playground is difficult to determine, the playground is heavily utilized with active daily use, and tourism-related visits likely number in the low thousands annually, and in the low tens of thousands with all user visits. The playground sees visitors from across the state and the world, as the area is home to Olympic National Park. 1/21/20 LTAC Agenda Packet Pg. 5 City of Port Angeles Tourism Promotion Non-Event Application Page 4 6. Describe how you will use Lodging Tax Funds to attract tourists. Answer: The current Dream Playground is a fixture that is used by tourists year around. Lodging Tax funds will enable the DPF to provide a new and iconic structure that will continue to provide a place for tourists and families to use over the next 30-plus years. Surrounding the playground is Civic Field, tennis courts, a skate park, and a calisthenic park. In 2021, there is also an effort in the community to put in a Bike “Pump Track” as well. This centralized park in Port Angeles will be heavily used by not only locals but tourists. 7. Describe how your request will promote lodging establishments, restaurants, and businesses located in the City of Port Angeles. Answer: Erickson Playfield is more of a host to tourists because of the elements it provides. It is heavily used by tourists to have picnics and bring food to the facility while their children play. For example, I visited the park prior to closure last year conversed with a couple from Seattle who frequently stay in a hotel here while visiting and the first thing they do is bring the kids to the playground. I have a similar experience most times while inspecting or helping at the playground 8. Are you applying for Lodging Tax funds from another jurisdiction? Check the appropriate box (Yes☐or No☒)? If yes, list the other jurisdiction(s) and amount(s) requested. Answer: 9. What is the overall budget for your operation/facility? What percent of the budget are you requesting from Port Angeles Lodging Tax Fund? What percentage of your budget is related to tourism and marketing activities? Answer: The Overall budget for the new “Generation II Dream Playground” is $525,000, which has crept up substantially because of COVID-19 -related delays. If our second-round request is granted, we would receive 19% of the overall budget from Lodging Tax Funds. This grant would be used for the most important element: the play surface. As a nonprofit, we have a very limited budget from marketing activities, but do host a recently updated website, produce visitor rack cards for lodging and Visitor Center use, and promote via social media frequently. We are also careful to work with the City and the County to coordinate maintenance and upkeep with important festival or tourism events. To limit the budget, we are attempting to source materials and in-kind services now to avoid any additional cost increases, and using donated services if humanly possible. In fact, we ordered all play equipment in late 2020 to save approximately 12% on that six-figure purchase versus waiting until 2021. Over the last 19 years, the DPF has been fundraising and investing for the second generation playground and has seed money of $130,000. The City of Port Angeles also wants to invest in the playground and placed funds ($110,000) in the 2020 budget, which were used toward the above-mentioned equipment. Service clubs will also be donating a significant amount of funds as well and have donated upwards of $60,000 so far. We have also had several families and sponsors contribute. With all funds and public allocations, we sit at approximately 75% of our fundraising goal. 1/21/20 LTAC Agenda Packet Pg. 6 City of Port Angeles Tourism Promotion Non-Event Application Page 5 10. What will you cut from your proposal or do differently if full funding for your request is not available or recommended? How is Lodging Tax funding essential to the success of your proposal? Answer: Not receiving Lodging Tax Funding could push the project into 2022. The decision was made to close the playground in December 2020 due to escalating maintenance issues, as well as COVID-19. Lack of funding could mean no Dream Playground for another year. Currently we plan to be one of the first and most inspiring community engagement/togetherness events of 2021, with a planned build this summer depending on Health Department guidance. 11. How does this proposal demonstrate use of Lodging Tax Funds in accordance with RCW 67.28.1816? Please be specific and cite code directly. Answer: RCW 67.28.1816 Lodging tax—Tourism promotion. (1) Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly through a convention and visitors bureau or destination marketing organization for: (a) Tourism marketing; (b) The marketing and operations of special events and festivals designed to attract tourists; (c) Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a municipality or a public facilities district created under chapters 35.57 and 36.100 RCW; or -The Playground is an important part of attracting young families here for recreation, sports events, jamborees, and festivals. It is listed on TripAdvisor.com, Google, Facebook, and Yelp, and has many Google reviews from out-of-town visitors looking for destination playgrounds. A common theme from an actual online review in 2020 is: “This is possibly the coolest park I've ever taken my kids to. It's huge and there's tons to do. We travel quite a bit and we usually hit parks in whatever town we're in. This is one of the best.” It is also a frequent referral to visitors by the Port Angeles Chamber of Commerce. 12. Did your organization submit an “Intent to Apply” Form for LTAC consideration during their budget recommendation (Yes☒or No☐)? Application Deadline: By Friday, January 8, 2020 at 5:00 pm– received at ced@cityofpa.us. To be eligible for consideration, your complete proposal must be received by the deadline. The Committee will review proposals in a public meeting and determine funding recipients and levels of funding. Submit one digital copy of the proposal coversheet, completed questionnaire, and any below attachment in ONE pdf document to: ced@cityofpa.us 1/21/20 LTAC Agenda Packet Pg. 7 City of Port Angeles Tourism Promotion Non-Event Application Page 6 • If you have any questions on how to submit, please contact the above email. • You must complete and sign the application cover sheet with this packet (signature is best quality as digital. Planning Division Staff can assist in a successful digital pdf signature.). • You may either use the Supplemental Form or type the questions and answers on separate sheets of paper. Attach in 8.5x11 format: 1. Itemized budget for your non-event related operation or capital facility (income and expenses). 2. Description of, and a budget showing how you intend to use the amount requested from the City of Port Angeles. 3. A copy of your agency’s current registration with the Washington Secretary of State. 4. A copy of your agency’s City of Port Angeles business license (if applicable). 5. (Optional) Brochures or other information about your facility or items showing recent tourism promotion efforts – Limited to 8 pages, 8.5 x 11 inches. The proposal and all documents filed with the City are public records. The City may choose to post on its website copies of the proposals and attached documents. 1/21/20 LTAC Agenda Packet Pg. 8 Charity Renewal ORGANIZATION INFORMATION Organization Name: DREAM PLAYGROUND FOUNDATION Registration Number : 1131209 Purpose/Mission of the Organization: TO FUND, CREATE, EXPAND AND MAINTAIN A COMMUNITY PLAYGROUND NETWORK IN PORT ANGEL ES, WASHINGTON. FEIN Number: 20-0530145 Federal Tax-Exempt Status: Yes Federal Status Type: 501(c)(3) UBI Number: 602 289 663 Is this Charitable Organization associated with any Corporation or LLC?- Yes Organizational Structure: Jurisdiction: WASHINGTON CONTACT INFORMATION Organization Email: STEVEMETHNER@OUTLOOK.COM Confirm Organization Email: STEVEMETHNER@OUTLOOK.COM Organization Website: WWW.PADREAMPLAYGROUND.ORG Is Foreign Contact: No Country Code: 1 Phone Number: 3604607356 Ext: Mailing Address: PO BOX 416, PORT ANGELES, WA, 98362-0066, USA Street Address: 611 E Front St, CLALLAM COUNTY, PORT ANGELES, WA, 98362, USA Do you use any other addresses for Solicitation - Filed Secretary of State State of Washington Date Filed: 10/20/2020 Effective Date: 10/20/2020 Registration No: 1131209 This document is a public record. For more information visit www.sos.wa.gov/corps Work Order #: 2020102000555574 - 1 Received Date: 10/20/2020 Amount Received: $40.00 1/21/20 LTAC Agenda Packet Pg. 9 No FINANCIAL INFORMATION Accounting year beginning date: 01/01/2019 Accounting year ending date: 12/31/2019 Beginning Gross Assets: $115,991.00 Ending Gross Assets: $140,958.00 Revenue Gross Contributions from Solicitations: $5,084.00 Gross Revenue from All Other sources: $19,883.00 Total Dollar Value of Gross Receipts: $24,967.00 Expenses Gross Expenditures from Program Services: $3,038.00 Total Gross from All Expenditures: $3,038.00 Percent to Program Services: 100% FINANCIAL HISTORY Solicitation Comments: MINIMAL BUT INCREASING ANNUAL REVENUE IN 2019; $19883 REFLECTS INVESTMENT GAIN IN FOUN DATION PORTFOLIO; FOUNDATION MANAGES OUR INVESTMENT ENDOWMENT FOR CONSTRUCTION AND FACILITY REPLACEMENT. STARTED MAJOR FUNDRAISING AND GRANT WRITING CAMPAIGN IN 2019 FOR FACILITY REBUILD IN 2021. Did the Organization solicit or collect contributions in WA during the accounting year reported?- Yes l Personal Contact Is the Organization registered to solicit outside of WA?- No Does the Organization pay any of its officers or employees?- No PERSONS ACCEPTING RESPONSIBILITY Current Officers or Persons Accepting Responsibility for the Organization FINANCIAL PREPARER Fiscal Begin Date Fiscal End Date Begin Assets Revenue Program Services Expenses End Assets % To Program Services 01/01/2018 12/31/2018 $0.00 $500.00 $794.00 $794.00 $115,991.00 100% First Name Last Name Title Phone #Address STEPHEN METHNER PRESIDENT 3604607356 PO BOX 416, PORT ANGELES, WA, 98362-0066, UNITED STATES This document is a public record. For more information visit www.sos.wa.gov/corps Work Order #: 2020102000555574 - 1 Received Date: 10/20/2020 Amount Received: $40.00 1/21/20 LTAC Agenda Packet Pg. 10 Person or Business that Prepares, Reviews or Audits Financial Information: Type: INDIVIDUAL First Name: JENNIFER Last Name: ROSS Title: TREASURER/SECRETARY Address: 209 JUNIPER LN, PORT ANGELES, WA, 98362-1987, USA LEGAL INFORMATION Do you have any Legal Actions? - No COMMERCIAL FUNDRAISERS Does the Organization use one or more Commercial Fundraisers to solicit contributions in WA?- No RETURN ADDRESS FOR THIS FILING Attention: STEVE METHNER Email: STEVEMETHNER@OUTLOOK.COM Address: PO BOX 416, PORT ANGELES, WA, 98362-0066, USA UPLOAD ADDITIONAL DOCUMENTS Do you have additional documents to upload? No EMAIL OPT-IN By checking this box, I hereby opt into receiving all notifications from the Secretary of State for this entity via email only. I acknowledge that I will no longer receive paper notifications. SIGNATURE/ ATTESTATION First Name: STEPHEN Last Name: METHNER Date: 10/20/2020 Phone Number: 360-460-7356 This document is a public record. For more information visit www.sos.wa.gov/corps Work Order #: 2020102000555574 - 1 Received Date: 10/20/2020 Amount Received: $40.00 1/21/20 LTAC Agenda Packet Pg. 11 1/21/20 LTAC Agenda Packet Pg. 12 1/21/20 LTAC Agenda Packet Pg. 13 1/21/20 LTAC Agenda Packet Pg. 14 Amount of Lodging Tax Requested: $ 6,158.00 Organization/Agency Name: LINCOLN PARK BMX ASSOCIATION Federal Tax ID Number: 82-0747801 Facility Name or Operation (if applicable): LINCOLN PARK BMX TRACK Contact Name and Title: Sean Coleman/President Mailing Address: 403 South Lincoln Street #4 PMB4 City: Port Angeles State: WA Zip: 98362 Phone: 360-460-1435 Email Address: Lincolnparkbmx@gmail.com Check all service categories that apply to this application: ☐ Tourism Promotion/Marketing ☐ Operation of a Tourism Promotion Agency ☒ Operation of a Tourism-Related Facility owned or operated or non-profit organization ☐ Operation and/or Capital Costs of a Tourism-Related Facility owned by a municipality Check which one of the following applies to your agency: ☒ Non-Profit (Attach copy of current non-profit corporate registration with Washington Secretary of State) ☐ Public Agency CERTIFICATION I am an authorized agent of the organization/agency applying for funding. I have read the application instructions and understand that: • I am proposing a tourism-related service for 2019. If awarded, my organization intends to enter into a Municipal Services Contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit to use City property, if applicable. • The City of Port Angeles will only reimburse those costs actually incurred by my organization/agency and only after the service is rendered, paid for if provided by a third party, and a signed Request for Reimbursement form (or other form acceptable to the City) has been submitted to the City, including copies of invoices and payment documentation. • My agency will be required to submit a report documenting economic impact results in a format determined by the City. Signature Date: 01.07.2021 Printed Name: Sean Coleman 2021 Lodging Tax Fund Non-Event Application This application is for non-event related proposals only. 1/21/20 LTAC Agenda Packet Pg. 15 City of Port Angeles Tourism Promotion Non-Event Application Page 2 Application Questionnaire 1. Describe your tourism-related operation/facility. “BMX, an abbreviation for bicycle motocross or bike motocross, is a cycle sport performed on BMX bikes, either in competitive BMX racing or freestyle BMX, or else in general on- or off-road recreation.” Lincoln Park BMX is a USABMX-sanctioned track, located on City of Port Angeles property and solely maintained by volunteers. Historically, the track has been open May through early October every year. The hope is to increase this; with changes in the lighting and track surface, we hope to be open until November each year. Throughout the season, there are 1-2 practices and 2-3 races per week. Even with COVID in 2020, the track was open 51 times, with 35 practices and 16 races. Riders who race BMX will travel for two main reasons: great competition and great facilities. This track now offers both—for single-point races and for larger events. In 2020, we lost our State Qualifier and Gold Cup Qualifier due to COVID costing the track. In 2021, the track bouncing back and is hosting a State Qualifier and a Gold Cup Qualifying race. The 2020 Washington State Finals location is yet to be determined but has been at Lincoln Park BMX in 2018 and 2019. 2. Describe how your operation or facility provides or will provide increased tourism activity in Port Angeles. USABMX has more than 70,000 members, who can ride at any of its 370 sanctioned tracks across the USA and Canada. BMX as a sport is unique in that the whole family can participate; families travel and race together. Providing better facilities promotes better competition. Racers come from all over Washington to Port Angeles on a weekly basis and for the larger races. The track has structured its larger races to start earlier, giving racers and their families more incentive to arrive the day before the race, rather than traveling the day of the race, resulting in more people staying in Port Angeles longer. Lincoln Park BMX has created a positive atmosphere with great facilities and growing local rider participation. As a result, riders come from all over to race in Port Angeles. More racers are also finding other bike activities in Port Angeles, from Dry Hill and NW Cup to the Colville MTB Trails and the Olympic Discovery Trail. The added possibility of a world-class pump track means that this area is quickly becoming a destination for bike enthusiasts and will bring more racers to our area. Another positive outcome is that Lincoln Park BMX riders are expanding into other bike disciplines. At least 10 local BMX riders also race on the NW Cup circuit, which has caught the attention of other BMX riders who want to try downhill MTB racing. Some riders are also participating in the recently formed North Olympic Mountain Bike Team. Each sport adds to their growth; expanding their interests only makes them better riders. One of Lincoln Park BMX’s favorite sayings is “Build it- build it well and people will come”. The BMX track and Dry Hill are popular, not because of flyers, but because of the facilities they have become. 3. If you have received Lodging Tax Funds in prior years, what are you doing differently this year? If this is your first-time requesting funding, what is your reason for the request? 1/21/20 LTAC Agenda Packet Pg. 16 City of Port Angeles Tourism Promotion Non-Event Application Page 3 Yes- Lincoln Park BMX Association has received City of Port Angeles Lodging Tax Funds before in the total amount of $161,154.00. With the grant funds we have received, we have brought $1,375,765 i to the community (854% Return on the investment). With these funds, we were able to rebuild our starting hill and install a state-of-the-art safety gate as well as add in new lighting that allows the track to stay open longer in the season; as the days get shorter and daylight doesn’t last as late in the evenings, those lights give the track the ability to still function as weather allows hosting evening practices and races. Also attached is our income-expense report ii for 2020. 4. Describe the prior success of your operation/facility in attracting tourists. How do you define success? Success in BMX = Riders = Spectators! Lincoln Park BMX Association gained management of the BMX track in Port Angeles in April 2017. The BMX track in Port Angeles has been operating since the 1980s. The track is open every year from May through October. We have seen positive growth every year from local and out-of-town racers, even in 2020 with COVID restrictions. Since new management assumed track operations, Lincoln Park BMX has increased rider participation by 300% over the past years. The motto “Build It and They Will Come” is a totally true statement! The track’s new starting hill and gate have drawn local and out-of-town riders to compete at the track on a weekly basis. The fence project and new approach into the track, completed in 2019, was noticed by many who traveled to race in Port Angeles. Now with lights the track was able to run into November for the first time. The improvements have drawn interest from riders around the Pacific Northwest, as well as recognition from USABMX that the track is much improved and can handle larger races. As the local rider base has grown, they are now proud of their home track, and it shows! When they travel off the Olympic Peninsula to race, they demonstrate their home-track pride and are happy to invite others to come check it out! Volunteers do everything at Lincoln Park BMX. There are no paid employees. Volunteers do it all: paint, mow the grass, work on the track, run races and skills clinics, maintain the facilities and the fleet of 50 track bikes, handle registration and snack shack operations, and more, freeing up City of Port Angeles Parks & Rec staff and resources to focus on other facilities. Lincoln Park BMX’s Executive Board is very proud of the track’s volunteers. They do a lot for our community! USABMX estimates 3.2 spectators travel with each racer. As the track hosts larger races, and over multiple days, racers and spectators alike come to participate. The track has seen more riders visit and stay longer: one night a few years ago has turned into two or three. The track expects this continue with facilities improvements. Our 2020 numbers were with COVID restrictions with no State or Regional Qualifiers and no racing until late September. We still attracted 18.4% of the riders from out of the area to come to our facility. YEAR OVERALL ATTENDANCE ATTENDANCE 50+Miles 2018 15,088 4,584 (30.4%) 2019 21,927 6,414 (29.3%) 2020* 4,472 822 (18.4%) *Limited due to COVID 1/21/20 LTAC Agenda Packet Pg. 17 City of Port Angeles Tourism Promotion Non-Event Application Page 4 Lincoln Park BMX has risen from the #7 track in Washington in 2017 to #3 in 2019, while exceeding state growth in riders. Port Angeles has the smallest population base of any of the other tracks (Spokane, Port Orchard, Richland, SeaTac, Sumner, Moses Lake, Walla Walla, Mt. Vernon, Bellingham). BMX in Washington has grown 10% and 14% across the United States. At the same time, Lincoln Park BMX has seen a 226% growth. Track volunteers attribute the increase to improvements in facilities and new management. Lincoln Park BMX volunteers pride themselves on taking care of the facilities, grounds, and everyone within the BMX community. 5. Describe your target tourist audience (location, demographics, etc.) Lincoln Park BMX’s tourist audience is mainly from the Northwest region (Washington, Oregon, Idaho, and British Columbia). Riders range in age from two to 70+, male and female, novice to pro. USABMX has more than 70,000 members, who can ride at any of its 370 sanctioned tracks across the USA and Canada. BMX as a sport is unique in that the whole family can participate; families travel and race together. 6. Describe how you will use Lodging Tax Funds to attract tourists. The BMX track is popular to riders all over the Northwest, not because of flyers, but because of the facility it has become. This year we are looking at applying a glue surface iii to the track dirt. This glue is an acrylic copolymer, which is mixed with water and sprayed on the riding surface. This glue is then covered with sand and another lay applied. You apply 5 or 6 layers of the glue and sand building a thick crust to protect the track dirt from moisture. This allows you to run into wetter weather and allows the track to recover quicker after rain events. In 2020, we apply the glue to one section to test it- it held up better than all other sections, as we ran until November 8th. With the lights at the Track, we are no longer limited by darkness and can run later in the year. At the end of November, USABMX hold the Grands in Tulsa Oklahoma, the riders training for national points look to train at longer outdoor tracks until the Grands, which we have. The track will use these funds to continue improving the facility, thereby developing one of the best BMX tracks in Washington state and the Northwest region, as well as gaining popularity along with attention from USABMX. In doing so, this attracts larger races, which brings in more riders to the Port Angeles area. Lincoln Park BMX is the only track on the west side of the state that has both a safety gate and all paved corners. With the addition of lights, Lincoln Park BMX will be one of only three tracks in Washington to have lights, paved corners, and a safety gate! Hosting one three-day race weekend brings an additional 600 to 700 riders just for that weekend. Prior to new management in 2017, the BMX track in Port Angeles had never hosted a Gold Cup Qualifier (semi- national qualifier) or the Washington State Finals. Both of those events occurred at Lincoln Park BMX in 2018! Lincoln Park BMX also hosted the Washington State Finals in 2019, and it was one of the largest races in the past 10 years. In 2021, Lincoln Park BMX is hosting another Gold Cup Qualifier. The Washington State Finals location is still undecided at this time. Lincoln Park BMX has a marketing plan that it uses to keep local riders, and especially non-local riders, engaged and up to date with changes made to the track and our schedule of events. • Social Media: According to HubSpot, 92% of marketers in 2014 claimed that social media marketing was important for their business, with 80% indicating their efforts increased traffic to 1/21/20 LTAC Agenda Packet Pg. 18 City of Port Angeles Tourism Promotion Non-Event Application Page 5 their websites. According to Social Media Examiners, 97% of marketers are currently participating in social media. • Online Media—Videographer: As the need to increase our social media presence became clearer, an opportunity arose to work with local videographer Matt Sagen, from Heart & Passion Films. This company has led the visual side of many Port Angeles revitalization efforts by creating quality marketing videos for many local businesses. We are excited to work with Heart & Passion Films to create up to three 30-second videos showcasing both the athletes and every component that goes into making Lincoln Park BMX Track a unique racing experience from the moment you drive into the parking lot until the time you leave. Videos will be circulated through Social Media and Lincoln Park BMX website. Here is a link to our latest video: https://www.dropbox.com/s/tp7a35jegoih1iz/Lincoln%20Park%20BMX%202019_Promo1_final. mov?dl=0 • School Flyers: USABMX prints flyers for the track; the track uses this service every year. The track distributes flyers to local elementary schools to promote Lincoln Park BMX, reiterating USABMX’s motto: “No child sits on the bench.” The flyers show how BMX is a fun and healthy outdoor activity for kids. • Awards & Trophies: Each year Lincoln Park BMX distributes more than 1,000 trophies These trophies and awards feature logos for Lincoln Park BMX and local businesses. Athletes take pictures with these awards and post them on social media, and they bring them home and put them on display where friends and family can see them, thus promoting Lincoln Park BMX (and Port Angeles) all across the state and the world! Lincoln Park BMX racers have come from all over the world: In 2018, one racer visited from France and one from Spain, who stayed with a host family and participated during their exchange program 7. Describe how your request will promote lodging establishments, restaurants, and businesses located in the City of Port Angeles. There are many ways in which Lincoln Park BMX promotes lodging, restaurants, and local business in the City of Port Angeles, some of which include: • Partnerships: The track teams up with local hotels and directs out-of-town riders to book through them. • Link sharing: Links to various establishments are featured on the track’s website and in emails sent by USABMX. Track website: www.usabmx.com/tracks/1251 • Facebook: Facebook posts include links to local businesses. • Event packets: Event packets are handed out at registration and include listings of lodging, restaurants, and stores in Port Angeles. • Prizes: The track partners with local sponsors and awards gift certificates to their establishments as prizes. • Summer Series: This weekly race series heavily advertises the sponsoring business on awards and apparel. The business is frequently mentioned to the crowd during races. • Banners: Banners are hung around the track to promote all of our local sponsors. • Trophies: Trophies feature sponsors’ logos. 1/21/20 LTAC Agenda Packet Pg. 19 City of Port Angeles Tourism Promotion Non-Event Application Page 6 • Sponsor Program: The track created a rider sponsor program in which local businesses sponsor riders. That sponsor’s name follows the rider everywhere they race. Seeing and hearing local businesses called out at other tracks is a great out-of-town perk. 8. Are you applying for Lodging Tax funds from another jurisdiction? Check the appropriate box (Yes☒or No☐)? If yes, list the other jurisdiction(s) and amount(s) requested. We applied for the Clallam County Lodging Tax fund requesting $100,000 and the City of Port Angeles Lodging Tax fund requesting $100,000 strictly for the Pump Track project at Erickson Field. 9. What is the overall budget for your operation/facility? What percent of the budget are you requesting from Port Angeles Lodging Tax Fund? What percentage of your budget is related to tourism and marketing activities? LPBMX 2021 Budget & Project estimate for project is attached.iv The Port Angeles Lodging Tax amount represents 37.4% of the total project amount. 10. What will you cut from your proposal or do differently if full funding for your request is not available or recommended? How is Lodging Tax funding essential to the success of your proposal? If we were not successful, we will have to decide if we are going to do the project or cancel one of the other projects we have scheduled for the track. We are also looking at re-paving the 1st Corner and building a new Registration/Snack Shack. 11. How does this proposal demonstrate use of Lodging Tax Funds in accordance with RCW 67.28.1816? Please be specific and cite code directly. This Grant will support of operation and increased use of a tourism-related facility owned by the City and operated by a non-profit organization. (d) Supporting the operations of tourism-related facilities owned or operated by nonprofit organizations described under 26 U.S.C. Sec. 501(c)(3) and 26 U.S.C. Sec. 501(c)(6) of the internal revenue code of 1986, as amended. 12. Did your organization submit an “Intent to Apply” Form for LTAC consideration during their budget recommendation (Yes☒or No☐)? Application Deadline: By Friday, January 8, 2020 at 5:00 pm– received at ced@cityofpa.us. To be eligible for consideration, your complete proposal must be received by the deadline. The Committee will review proposals in a public meeting and determine funding recipients and levels of funding. Submit one digital copy of the proposal coversheet, completed questionnaire, and any below attachment in ONE pdf document to: ced@cityofpa.us • If you have any questions on how to submit, please contact the above email. 1/21/20 LTAC Agenda Packet Pg. 20 City of Port Angeles Tourism Promotion Non-Event Application Page 7 • You must complete and sign the application cover sheet with this packet (signature is best quality as digital. Planning Division Staff can assist in a successful digital pdf signature.). • You may either use the Supplemental Form or type the questions and answers on separate sheets of paper. Attach in 8.5x11 format: 1. Itemized budget for your non-event related operation or capital facility (income and expenses). 2. Description of, and a budget showing how you intend to use the amount requested from the City of Port Angeles. 3. A copy of your agency’s current registration with the Washington Secretary of State. 4. A copy of your agency’s City of Port Angeles business license (if applicable). 5. (Optional) Brochures or other information about your facility or items showing recent tourism promotion efforts – Limited to 8 pages, 8.5 x 11 inches. The proposal and all documents filed with the City are public records. The City may choose to post on its website copies of the proposals and attached documents. i Grant Funds and Returns ii Profit-Loss Report for 2020 iii Glue Application and Info Sheet iv LPBMX 2021 Budget & Project Budget 1/21/20 LTAC Agenda Packet Pg. 21 2018-2020 Lincoln Park BMX Events Sporting Events/Tournaments WA State BMX 2018:A. Avg. People Per Event*% B. # People Who Travel 50 Mi. or more % for D. C. Travel From Another State or Country D. # Travel 50 Miles Stay Overnight % E. # Travel 50 Miles or Stay in Hotels Days F. # of Paid Lodging Room Nights From Event State Finals- September 7-9 2,580 85%2,193 50%27 1,097 70%768 1.0 768 Gold Cup/SCR July 1,882 75%1,412 50%50 706 70%494 1.0 494 Yearly Total- Tournaments:4,462 /3,605 /77 1,802 /1,262 /1,262 Sporting Events/Tournaments WA State BMX 2019:A. Avg. People Per Event*% B. # People Who Travel 50 Mi. or more % for D. C. Travel From Another State or Country D. # Travel 50 Miles Stay Overnight % E. # Travel 50 Miles or Stay in Hotels Days F. # of Paid Lodging Room Nights From Event State Finals- August 23,24,25 4,355 75%3,266 50%22 1,633 70%1,143 2.0 2,286 State Qualifier & Race For Life June 28,29, 30 2,331 70%1,632 50%20 816 70%571 1.0 571 Yearly Total- Tournaments:6,686 /4,898 /42 2,449 /1,714 /2,857 Sporting Events/Tournaments WA State BMX 2020:A. Avg. People Per Event*% B. # People Who Travel 50 Mi. or more % for D. C. Travel From Another State or Country D. # Travel 50 Miles Stay Overnight % E. # Travel 50 Miles or Stay in Hotels Days F. # of Paid Lodging Room Nights From Event COVID SUCKS Yearly Total- Tournaments:0 /0 /0 0 /0 /0 Economic Impact to Community (2020):**CPI Total Participants who Paid Lodging Room Nights Total Economic Impact $227.00 0 $0 Economic Impact to Community from Fall of 2018 to Current:**CPI Total Participants who Paid Lodging Room Nights Total Economic Impact 286474 $227.00 4,119 $935,023 57007.17 104998.7 Economic Impact to Community from Fall of 2018 to Current:**CPI Total People who traveled for just the day (Regional & State Events) Total Economic Impact 648539 $58.23 4,251 $247,549 88276.68 142605.3 Economic Impact to Community from Fall of 2018 to Current:**CPI Total People who traveled for just the day (Practices and Single Point Races) Total Economic Impact $58.23 3,317 $193,149 * Riders x 3.2 spectors per rider (USABMX Figure)*** Note- Only one helper/parent per rider Due to COVID **Dean Runyan 2019 Washington State Travel Impacts & Vistor Volume 2018 Use for all other days at track (4/28 thru 10/20)10626 Over 50 miles away 979 (9.2% of all riders & spectators) Money spent locally ($58.23 x 979)57,007.17$ 2019 Use for all other days at track 15241 Over 50 miles away 1516 (9.9% of all riders & spectators) Money spent locally ($58.23 x 1516)88,276.68$ Total Economic Impact 2018 thru 2020 $1,375,720.96 2020 Use for Track (day Use Only due to COVID)***4472 Over 50 miles away 822 (18.4% of all riders & spectators) Money spent locally ($58.23 x 1516)47,865.06$ $151.4 divided by the 2.6 = $58.23 1/21/20 LTAC Agenda Packet Pg. 22 LINCOLN PARK BMX IMPROVEMENTS 2018-2020 YEAR PROJECT GRANT AMOUNT DONATED SERVICES & MATERIALS VOLUNTEER HOURS VALUE OF VOLUNTEER HOURS* TOTAL PROJECT COSTS ECOMONIC IMPACT (People Traveling Overnight & Traveling for the Day) PERCENT RETURN- IMPACT/GRANT 2018 Starting Hill 50,000.00$ 74,529.00$ 1491 70,460.93$ 194,989.93$ 448,479.86$ 897% 2019 Fence Work, Approach & Paving Corners 55,475.00$ 31,000.00$ 624 29,488.68$ 115,963.68$ 879,420.95$ 1585% 2020 Install Track Lighting 55,679.00$ 7,000.00$ 180 8,506.35$ 71,185.35$ 47,865.00$ 86% (No Regional or State Events due to COVID) Totals-161,154.00$ 105,529.00$ 2,295.00 108,455.96$ 382,138.96$ 1,375,765.81$ 854% *NOTE- Current Prevaiilng wage- Laborer 50.86$ Power Equpment Operator 63.17$ Truck Dirver- Dump Truck 60.00$ General Helper (Non Prevailing)15.00$ Average -47.26$ 1/21/20 LTAC Agenda Packet Pg. 23 Lincoln Park BMX 2020 Participation Date Practice/Race Riders Riders from 50 miles away Lights used 6/4/2020 Practice 31 3 no 6/7/2020 Practice 35 7 no 6/9/2020 Practice 33 2 no 6/11/2020 Practice 41 3 no 6/14/2020 Practice 36 4 no 6/16/2020 Practice 35 2 no 6/18/2020 Practice 37 3 no 6/21/2020 Practice 30 4 no 6/23/2020 Practice 38 2 no 6/25/2020 Practice 34 4 no 6/30/2020 Practice 36 5 no 7/2/2020 Practice 41 11 no 7/7/2020 Practice 38 2 no 7/9/2020 Practice 31 4 no 7/12/2020 Practice 22 2 no 7/14/2020 Practice 28 0 no 7/16/2020 Practice 33 3 no 7/19/2020 Practice 19 3 no 7/21/2020 Practice 27 3 no 7/23/2020 Practice 30 3 no 7/26/2020 Practice 24 6 no 7/28/2020 Practice 31 2 no 7/30/2020 Practice 35 2 no 8/4/2020 Practice 31 2 no 8/6/2020 Practice 30 2 no 8/11/2020 Practice 35 5 no 8/13/2020 Practice 45 4 no 8/18/2020 Practice 31 7 no 8/20/2020 Practice 32 4 no 8/25/2020 Practice 35 3 yes 8/27/2020 Practice 47 13 yes 9/1/2020 Practice 38 2 yes 9/3/2020 Practice 38 2 yes 9/6/2020 Practice 5 0 no 9/17/2020 Practice 38 2 yes 9/20/2020 Race 52 17 no 9/22/2020 Race 53 11 yes 9/27/2020 Race 72 26 no 9/29/2020 Race 69 9 yes 10/1/2020 Race 71 17 yes 10/4/2020 Race 77 35 no 10/6/2020 Race 67 10 yes 10/8/2020 Race 62 9 yes 10/15/2020 Race 60 5 yes 10/20/2020 Race 50 6 yes 10/22/2020 Race 57 7 yes 10/25/2020 Race 74 25 no 10/27/2020 Race 56 6 yes 10/29/2020 Race 58 13 yes 11/1/2020 Race 99 38 no 11/8/2020 Race 109 51 no Riders 50 miles or more All Events 2236 411 18.4% Races 1086 285 26.2% Vistors (1 additional per rider) All Events 4472 822 18.4% Races 2172 570 26.2% *Practices & Races had limits to the maximum number of riders could be at the facility due to COVID.1/21/20 LTAC Agenda Packet Pg. 24 Lincoln Park BMX Association PROFIT AND LOSS January 1 - December 27, 2020 Accrual Basis Sunday, December 27, 2020 01:34 PM GMT-08:00 1/2 TOTAL Income Bike Tubes 16.03 Clinic -51.66 Donations 20,342.74 Grant Reimbursements 69,967.07 Merchandise 0.00 Bike Sales 821.92 Number Plate Sales 182.90 Track Apparel 110.57 Total Merchandise 1,115.39 PayPal Sales 5.50 Practice Fees 4,816.30 Pump Track Fund Income 1,000.00 Race Fees 0.00 Single Point Race Fees 8,813.36 Total Race Fees 8,813.36 Snack Shack 2,222.93 Total Income $108,247.66 GROSS PROFIT $108,247.66 Expenses Accounting Fees 630.00 Advertising & Marketing 1,259.48 Advertising/Promotional 40.00 Bank Charges & Fees 3.31 Charitable Contributions 3,749.00 COVID-19 Expenses 1,992.41 Insurance 1,295.00 Job Supplies 2,505.84 Mailing and Shipping Expenses 10.44 Meals & Entertainment 72.43 Office Supplies & Software 1,804.91 PayPal Fees 0.46 Pump Track Costs 3,000.00 Rent & Lease 1,895.00 Repairs & Maintenance 1,013.11 Shed Bikes 5,545.11 Snack Shack Supplies 1,233.65 Taxes & Licenses 90.00 Track Redesign 61,359.97 Trophies 7,264.90 Uncategorized Expense 180.16 1/21/20 LTAC Agenda Packet Pg. 25 Lincoln Park BMX Association PROFIT AND LOSS January 1 - December 27, 2020 Accrual Basis Sunday, December 27, 2020 01:34 PM GMT-08:00 2/2 TOTAL USA BMX Payment 1,499.00 BMX USA Practice Fees 854.00 USABMX Registration Payment 530.00 Total USA BMX Payment 2,883.00 Total Expenses $97,828.18 NET OPERATING INCOME $10,419.48 Other Income Interest Income 16.05 Total Other Income $16.05 NET OTHER INCOME $16.05 NET INCOME $10,435.53 1/21/20 LTAC Agenda Packet Pg. 26 2020 Glue Test Section- Last Straight Glue applied to track- prior to curing First Layer of Glue done. Appling glue to track 1/21/20 LTAC Agenda Packet Pg. 27 WEBSITE- https://www.pac-imd.com/ 1/21/20 LTAC Agenda Packet Pg. 28 2021 LINCOLN PARK BMX BUDGET Income Concessions 7,000.00$ Appareal/Advertising 3,500.00$ LTF Grant 2020 6,158.00$ Practices 5,000.00$ Bike Sales 1,500.00$ Single Point Races fee & memberships 14,750.00$ SCR/Gold Cup Race 15,000.00$ Race Packages 1,900.00$ Donations/Sponsors 5,000.00$ USABMX Fee Collected 11,000.00$ Pump Track Grants & Donations 707,748.00$ Misc 3,500.00$ Savings for Long Term Equipment Replacement 12,000.00$ Savings on hand 46,375.00$ Total Income 840,431.00$ Expenses Awards 10,500.00$ Concessions 5,800.00$ Taxes 700.00$ Insurance & Security 1,900.00$ Advertising 2,500.00$ USABMX Sanction Fees & Membership fees 11,000.00$ Appareal 2,800.00$ Santi-can 3,500.00$ Scholarship Program/Donations 3,500.00$ Track Bike Program 4,000.00$ Misc (office, track minor supplies)7,100.00$ Professional fees 1,200.00$ Long term Equipment Replacement 15,000.00$ Covid Costs 1,200.00$ Capital Improvements Re-Pave Turn #1 9,500.00$ Slurry Track Surface & Rebuild of track 10,596.00$ New Office/Concession Building (2021/2022)38,000.00$ Capital Improvements- Erickson Field (Pump Track) Pump Track Construction 707,748.00$ 836,544.00$ Net Income 3,887.00$ % of Grant Request of Total Expenses 0.7% % of Grant Request of Capital Improvements 0.8% TOTAL Expense 1/21/20 LTAC Agenda Packet Pg. 29 Lincoln Park BMX 2021 Track Facility Work Estimate- Upgrade Track Surfacing Description Totals Volunteer/Donation TortiShell Soil Stabilizer 6,392.00$ 233.92$ Walrath Infield mix (50 cy)4,204.38$ 4,204.38$ Labor Installing Infield mix (150 hours @ $28)4,200.00$ 4,200.00$ Labor & Equipment Installing Soil Stabilizer (60 hours @ $28)1,680.00$ 1,680.00$ Total-16,476.38$ 10,318.30$ Difference-(6,158.08)$ Difference (Grant Request)$6,158 37.4% 1/21/20 LTAC Agenda Packet Pg. 30 Estimate Date 12/28/2020 Estimate # 28122001-WA Name / Address Lincoln Park BMX Association 403 South Lincoln Street #4 PMB4 Port Angeles, WA 98362 Pacific Inter-Mountain Distribution, LLC 1001 S. Main St. Suite 550 Kalispell, MT 59901 Project Total Subtotal Sales Tax (8.8%) If you have any questions, please contact Erik at: 406-407-5840 or 406-407-0070 or erik@pac-imd.com Description Qty Rate Total TortiShell Copolymer Soil Stabilizer 2 2,805.00 5,610.00T Freight Charge 265.00 265.00T $6,392.00 $5,875.00 $517.00 1/21/20 LTAC Agenda Packet Pg. 31 PRODUCT AND SERVICE QUOTE Date: TO: Bruch and Bruch Construction JOB: Infield Soil Supply LOCATION: Port Angeles ATTN: Sean EFFECTIVE: CELL: PHONE:END DATE: 6-30-2020 FAX: We offer to furnish the following: ITEM #DESCRIPTION QTY.PRICE UNIT Walrath's Infield Mix - 25 yard transfer loads 25 CY $77.50 Per CY Stipulations:Price includes product and transportation to job site. Based on full truck and transfer loads. Smaller loads are subject to additional cost. Price includes 10 minutes unloading time at job. Extra time will be prorated at $2.25 per minute. Prevailing wage rates are not covered in this quote. Price does not include material testing as required by the special provisions. This offer shall remain in effect for 15 days from date and must be accepted by endorsement hereon that period. Contract must be signed, dated and faxed to Walrath Trucking, Inc. prior to any product delivery. Accepted:T.E. Walrath Trucking, Inc. By:By:Greg Miller 253-606-0292 Date:Date: Contact:________________________________________ December 23, 2020 December 23, 2020 11405 - 24th Ave. E. * Tacoma, WA 98445 * Bus: (253) 531-7499 * Fax: (253) 537-4531 1/21/20 LTAC Agenda Packet Pg. 32 12/27/2020 Corporations and Charities System https://ccfs.sos.wa.gov/#/BusinessSearch/BusinessInformation 1/1 BUSINESS INFORMATION Business Name: LINCOLN PARK BMX ASSOCIATION UBI Number: 604 096 475 Business Type: WA NONPROFIT CORPORATION Business Status: ACTIVE Principal Office Street Address: 1521 W LAURIDSEN BLVD, PORT ANGELES, WA, 98363-8465, UNITED STATES Principal Office Mailing Address: 403 S LINCOLN ST # 4PMB4, PORT ANGELES, WA, 98362-3025, UNITED STATES Expiration Date: 02/28/2021 Jurisdiction: UNITED STATES, WASHINGTON Formation/ Registration Date: 02/26/2017 Period of Duration: PERPETUAL Inactive Date: Nature of Business: ATHLETIC REGISTERED AGENT INFORMATION Registered Agent Name: SEAN COLEMAN Street Address: 1521 W LAURIDSEN BLVD, PORT ANGELES, WA, 98363-8465, UNITED STATES Mailing Address: 403 S LINCOLN ST STE 4 PMB 4, PORT ANGELES, WA, 98362-3025, UNITED STATES GOVERNORS Title Governors Type Entity Name First Name Last Name GOVERNOR INDIVIDUAL SEAN COLEMAN GOVERNOR INDIVIDUAL AMANDA PINELL GOVERNOR INDIVIDUAL JASON GROVES GOVERNOR INDIVIDUAL MICHAEL MCGUIRE GOVERNOR INDIVIDUAL IRIS WINSLOW 1/21/20 LTAC Agenda Packet Pg. 33 1/21/20 LTAC Agenda Packet Pg. 34 Amount of Lodging Tax Requested: $ 100,000.00 Organization/Agency Name: LINCOLN PARK BMX ASSOCIATION Federal Tax ID Number: 82-0747801 Facility Name or Operation (if applicable): PORT ANGELES PUMPTRACK Contact Name and Title: Sean Coleman/President Catharine Copass/Pump Track Representative Mailing Address: 403 South Lincoln Street #4 PMB4 City: Port Angeles State: WA Zip: 98362 Phone: 360-460-1435 Email Address: Lincolnparkbmx@gmail.com Check all service categories that apply to this application: ☐Tourism Promotion/Marketing ☐Operation of a Tourism Promotion Agency ☐Operation of a Tourism-Related Facility owned or operated or non-profit organization ☒Operation and/or Capital Costs of a Tourism-Related Facility owned by a municipality Check which one of the following applies to your agency: ☒Non-Profit (Attach copy of current non-profit corporate registration with Washington Secretary of State) ☐Public Agency CERTIFICATION I am an authorized agent of the organization/agency applying for funding. I have read the application instructions and understand that: •I am proposing a tourism-related service for 2019. If awarded, my organization intends to enter into a Municipal Services Contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit to use City property, if applicable. •The City of Port Angeles will only reimburse those costs actually incurred by my organization/agency and only after the service is rendered, paid for if provided by a third party, and a signed Request for Reimbursement form (or other form acceptable to the City) has been submitted to the City, including copies of invoices and payment documentation. •My agency will be required to submit a report documenting economic impact results in a format determined by the City. Signature Date: 01.08.2021 Printed Name: Sean Coleman 2021 Lodging Tax Fund Non-Event Application This application is for non-event related proposals only. 1/21/20 LTAC Agenda Packet Pg. 35 City of Port Angeles Tourism Promotion Non-Event Application Page 2 Application Questionnaire 1. Describe your tourism-related operation/facility. This project is to build a new asphalt pump track, with an accessible and inclusive loop at Erickson Playfield in Port Angeles, Washington. This pump track will be a facility in Port Angeles that provides a free, open-to- all facility, which will be open all hours and days that the Erickson Park is open, year-round. This project is a partnership with the City of Port Angeles, Lincoln Park BMX Association, Top-Left Trails Co-op and N-Dub Productions (NW CUP). A pump track is a new and trending recreation facility that is expanding in popularity all across the world. A pump track is a looped series of trails that feature up and down rollers and bermed corners, some made of dirt and some paved with asphalt. Pump tracks are fun for anything with wheels- skateboards, bikes, scooters and inline skates. Pump tracks are growing in popularity because they offer safe places for riders to progress their skills, whether they are brand new to a bike, or skilled riders looking to improve. A unique aspect to the Port Angeles Pumptrack design is an accessible/inclusive loop. Recreation infrastructure and new public recreation facilities in Port Angeles must incorporate accessibility and inclusion as an integral part of the design from the onset. An accessible loop of the Port Angeles Pumptrack has been designed for manual and electric chair users, and features the same rollers and berms scaled for safe and fun use by riders in chairs. Shoreline Dirt Works describes pump tracks on their website as: “Pump tracks are an incredibly flexible option for communities looking to bring excitement to riders of every age and skill level. Pump tracks are an eco-friendly, sustainable option for a community looking to build something significant for the future. Our team builds world-class pump tracks by assessing the spaces that are available and designing the best track for that exact space. Communities are able to leverage these pump tracks to draw visitors from far and wide. Day trips turn into vacations. Vacations turn into relocations. Pump tracks provide safe, fun, healthy options for young people and can be used as hubs to drive tourism and community activities. An investment in a pump track is an investment in the future of your community. One of the major concerns that often faces a community as they look to create attractions and activities is where to build. The cost as well as the physical spaces available often means that some opportunities are simply not an option. However, pump tracks can be built almost anywhere. No matter the size, shape, or slope there are opportunities for pump tracks. We’ve built large-scale community pump tracks as well as backyard options. So no matter what your community has at their disposal, we can find a way.” (https://www.shorelinedirtworks.com/pump-tracks/) 2. Describe how your operation or facility provides or will provide increased tourism activity in Port Angeles. For the design and build of the Port Angeles Pumptrack, we have partnered with Velosolutions, the premiere international Pumptrack company. Velosolutions brings name recognition and the opportunity to link into regional and national competitions hosted specifically on their tracks. 1/21/20 LTAC Agenda Packet Pg. 36 City of Port Angeles Tourism Promotion Non-Event Application Page 3 Riders travel the Country and World specifically to experience these world class Velosolutions pump tracks. Currently, the closest Velosolutions track is in Bellingham, the only other nearby tracks are in Leavenworth, WA, Hood River, OR and Nanaimo, BC. An estimated 3 million visitors travel through the Olympic Peninsula each summer, drawn to Olympic National Park as well as the amazing variety of outdoor recreation offerings in Clallam County. Many tourists pass through Port Angeles briefly on their way to Canada. We see in other outdoor recreation communities (Bend, Oregon and Squamish, Canada for example) that strategic investments in recreation infrastructure, including community pump tracks, that encourage people to stay longer rather than merely passing through, and make use, not only of tracks and trails, but also the local economy, through increased accommodations and spending at restaurants, shops and other businesses. Creating a year-round bike facility should increase use for all the other events and facilities in town. People who travel to race the Big Hurt & NW Cup will come early, or stay longer, to ride the pump track. There are very few places in the Country where you can go skiing, surfing and riding a pump track all in one day. Once the pump track is useable, our own BMX track will see more riders coming for local races as well as staying longer for the larger regional and state races in order to spend extra time and enjoy the pump track. Tourists who come to ride the Olympic Discovery trail, or mountain bikers riding the Colville trails, will check out the pump track leading to more and longer visits to Port Angeles. A trail counter installed at a community Pumptrack in Bellingham logged 30,000 visits in one month. 3. If you have received Lodging Tax Funds in prior years, what are you doing differently this year? If this is your first-time requesting funding, what is your reason for the request? Yes- Lincoln Park BMX Association has received City of Port Angeles Lodging Tax Funds before in the total amounts of $161,154.00i. With the grant funds we have received, we have brought $1,375,765 back to the community (854% return on the investment). Our 2019 tax return highlights the strengths of our organization and shows the direct community benefit of an investment in this project- although LPBMX is a repeat requester, this request represents a unique, one- time funding request with LPBMX acting as a fiscal agent for a collaboration of bike organizations. None of this request will go to pay salary or otherwise support LPBMX. 100% of the funds will go to build the Port Angeles Pumptrack. Here is a link to our 2019 tax return, should you feel the need to see where our funds go- I just ask two things- 1. Look or request the tax returns of all the other applicants, especially the ones who are not non-profit organizations and repeat requesters. 2. When you look at the tax returns- see how much is spent on wages for each organization. LPBMX has spent $0.00 on wages to date. https://projects.propublica.org/nonprofits/display_990/820747801/09_2020_prefixes_81- 82%2F820747801_201912_990EZ_2020090217277152 Attached is our Profit-Loss report ii for 2020. What are we going to do differently is support building another great bike facility in Port Angeles, creating one more reason for visitors to plan a visit to our community. The best advertising is building a great quality facility that people enjoy riding that will make them want to return to ride again. One of Lincoln Park BMX’s favorite sayings is “Build it- build it well and people will come”. The BMX track and Dry Hill are popular, not because of flyers, but because of the facilities they have become. 1/21/20 LTAC Agenda Packet Pg. 37 City of Port Angeles Tourism Promotion Non-Event Application Page 4 4. Describe the prior success of your operation/facility in attracting tourists. How do you define success? By building a facility people will travel and use, just like the BMX Track, just like Dry Hill, just like Colville Bike Trails. Lincoln Park BMX has done just that, a large part due to the funding through this Lodging Tax Grant opportunity. With local donations and grant funding, LPBMX has been able to upgrade our facility as previously mentioned and that has brought in many more participants, as well as spectators, who in return spend their hard-earned money in our community. LPBMX gauges their success on not only how many people attend our facility, but how many of those people stay in the community overnight when doing so. It has been a strong focus to host events that will bring overnight guests in and give back to our community the way they have given to us…in our opinion, this is how we know we are being successful and good stewards of donations and grant funds! 5. Describe your target tourist audience (location, demographics, etc.) Our target tourist audience is cycling enthusiasts and families from across the Pacific Northwest. Although the total pool of cyclists is hard to quantify, there are 1.5 million cyclists and an estimated 60,000 mountain bikers in Washington. Pump tracks are destination facilities for cyclists, and in combination with the Olympic Discovery Trail, Olympic Adventure Trail, Colville Trails, Dry Hill and Lincoln Park BMX track this creates an attractive recreation hub that invites families to target Clallam County as an ideal, family friendly, biking destination. The bulk of these visitors are likely to be from the greater Puget Sound area and beyond, which is far enough away to warrant overnight trips. Bike tourism is an industry that attracts generally higher- income, family-oriented tourists who look for an area that has multiple options to accommodate a variety of skills and interests often found within families or groups of friends. See attached letters of support iii from professional riders- Jill Kintner, Kialani Hines, and Danielle Beecroft who all have ridden in Port Angeles and come back often. Shoreline Dirt Works website describes revenue and tourism generated in Squamish: “In 2006, studies determined that riders spent roughly $2.6 million in Squamish. Fast forward 10 years and that number has risen to $9.9 million. In 2016 Squamish boasted roughly 25,000 riders which is an incredible data point for a town with a population of 19,612. 80% of those riders came from outside Squamish. This means that there are a large number of people that travel to Squamish each year because of the incredible mountain biking opportunities. Just as important is who these people are. Bike tourism is an industry that attracts wealthy and generous tourists. They are typically older, in their late 40s or early 50s, are university educated, and make roughly $75k per year. These people have the means to travel the world and invest in the communities that invest in bringing them there. The quadrupling in revenue in mountain bike tourism in Squamish happened because the town and province invested in a well-designed and well-built network of trails that attract people from all over and they don’t come alone. These well-educated tourists bring their families with them. A well-designed trail system or park will have something for everyone. There will be jump lines for the gravity inclined and first-timers. There will be trails that will push both bikes and riders and there will be easy rides that give riders a chance to breathe and to take a look around. Pump tracks offer young and old alike a chance to improve their skills while getting an amazing workout and having more fun than should be allowed.” (https://www.shorelinedirtworks.com/the- social-and-economic-advantages-of-bike-parks/) 1/21/20 LTAC Agenda Packet Pg. 38 City of Port Angeles Tourism Promotion Non-Event Application Page 5 6. Describe how you will use Lodging Tax Funds to attract tourists. Because it will be built by the international company Velosolutionsiv, the pump track v will be included in their website https://pumptrack.com/. Meaning, it will join a network of Velosolutions tracks that can host regional competitions and qualifiers for national and international championships, with Velosolutions and RedBull. The pump track will benefit from cross promotion with Clallam County’s other well-established cycling and tourist events and be included in the recreational information developed and distributed through the Visitor’s bureau. Our reach through Facebook is wide, including the page for the pump track https://www.facebook.com/PortAngelesPumptrack, where updated information can be found, and frequently cross-post on a large and active regional page for mountain bikers. 7. Describe how your request will promote lodging establishments, restaurants, and businesses located in the City of Port Angeles. The pump track will attract recreation enthusiasts year-round and will be an important part of our regional tourism strategy. Recreation tourists tend to be enthusiasts who participate in more than one outdoor activity on a single trip. Visitors to the area for winter sports at Hurricane Ridge, or surfing, are also very likely to have bikes and visit the pump track. Tourists riding the Olympic Discovery trail or racers participating in the NWCUP, Big Hurt or Lincoln Park BMX races will also likely use the pump track. While the pump track will be centrally located in Port Angeles, it will attract a demographic who will be actively seeking adventures in remote and scenic locations, thus needing accommodations and meals throughout Port Angeles and unincorporated areas of Clallam County during their explorations. 8. Are you applying for Lodging Tax funds from another jurisdiction? Check the appropriate box (Yes☒or No☐)? If yes, list the other jurisdiction(s) and amount(s) requested. We applied for the Clallam County Lodging Tax fund requesting $100,000 and received $100,000. The committee’s words were that this project is this exactly what their funds are for and exactly what Port Angeles and Clallam County needs; we very much appreciated their concurrence with this project. 9. What is the overall budget for your operation/facility? What percent of the budget are you requesting from Port Angeles Lodging Tax Fund? What percentage of your budget is related to tourism and marketing activities? Budget & estimate for the project is attachedvi. The Port Angeles Lodging Tax amount represents 14.1% of the total project amount. The project is ranked #9 vii out of 33 applications for the RCO Grant and the #1 pump track application in the state. Once the State Budget is approved, we have a high probability of receiving the $350,000 from the RCO grant. 10. What will you cut from your proposal or do differently if full funding for your request is not available or recommended? How is Lodging Tax funding essential to the success of your proposal? 1/21/20 LTAC Agenda Packet Pg. 39 City of Port Angeles Tourism Promotion Non-Event Application Page 6 If we were not successful, we would need to postpone construction as more funding options are researched. There is the potential to do the project in a phased capacity, however, that would likely increase overall cost by 10-20%. This approach would be to build the Inclusive loop later than the public portion of the pump track. This would cut $172,000 out of the cost for this year. 11. How does this proposal demonstrate use of Lodging Tax Funds in accordance with RCW 67.28.1816? Please be specific and cite code directly. (c)This facility would be built by a non-profit organization for a municipality (the City of Port Angeles), creating a tourist related facility. (c) Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a municipality or a public facilities district created under chapters 35.57 and 36.100 RCW; or (d) Supporting the operations of tourism-related facilities owned or operated by nonprofit organizations described under 26 U.S.C. Sec. 501(c)(3) and 26 U.S.C. Sec. 501(c)(6) of the internal revenue code of 1986, as amended. 12. Did your organization submit an “Intent to Apply” Form for LTAC consideration during their budget recommendation (Yes☒or No☐)? Application Deadline: By Friday, January 8, 2020 at 5:00 pm– received at ced@cityofpa.us. To be eligible for consideration, your complete proposal must be received by the deadline. The Committee will review proposals in a public meeting and determine funding recipients and levels of funding. Submit one digital copy of the proposal coversheet, completed questionnaire, and any below attachment in ONE pdf document to: ced@cityofpa.us • If you have any questions on how to submit, please contact the above email. • You must complete and sign the application cover sheet with this packet (signature is best quality as digital. Planning Division Staff can assist in a successful digital pdf signature.). • You may either use the Supplemental Form or type the questions and answers on separate sheets of paper. Attach in 8.5x11 format: 1. Itemized budget for your non-event related operation or capital facility (income and expenses). 2. Description of, and a budget showing how you intend to use the amount requested from the City of Port Angeles. 3. A copy of your agency’s current registration with the Washington Secretary of State. 4. A copy of your agency’s City of Port Angeles business license (if applicable). 5. (Optional) Brochures or other information about your facility or items showing recent tourism promotion efforts – Limited to 8 pages, 8.5 x 11 inches. The proposal and all documents filed with the City are public records. The City may choose to post on its website copies of the proposals and attached documents. i Grant Funds & Returns 1/21/20 LTAC Agenda Packet Pg. 40 City of Port Angeles Tourism Promotion Non-Event Application Page 7 ii Profit-Loss Report for 2020 iii Letters of Support- Kintner, Hines, Beecroft iv Velosolutions information v Pump Track Layout & Design vi Project Budget & Estimate vii Recreation & Conservation Office- Preliminary Evaluation Ranking 1/21/20 LTAC Agenda Packet Pg. 41 2018-2020 Lincoln Park BMX Events Sporting Events/Tournaments WA State BMX 2018:A. Avg. People Per Event*% B. # People Who Travel 50 Mi. or more % for D. C. Travel From Another State or Country D. # Travel 50 Miles Stay Overnight % E. # Travel 50 Miles or Stay in Hotels Days F. # of Paid Lodging Room Nights From Event State Finals- September 7-9 2,580 85%2,193 50%27 1,097 70%768 1.0 768 Gold Cup/SCR July 1,882 75%1,412 50%50 706 70%494 1.0 494 Yearly Total- Tournaments:4,462 /3,605 /77 1,802 /1,262 /1,262 Sporting Events/Tournaments WA State BMX 2019:A. Avg. People Per Event*% B. # People Who Travel 50 Mi. or more % for D. C. Travel From Another State or Country D. # Travel 50 Miles Stay Overnight % E. # Travel 50 Miles or Stay in Hotels Days F. # of Paid Lodging Room Nights From Event State Finals- August 23,24,25 4,355 75%3,266 50%22 1,633 70%1,143 2.0 2,286 State Qualifier & Race For Life June 28,29, 30 2,331 70%1,632 50%20 816 70%571 1.0 571 Yearly Total- Tournaments:6,686 /4,898 /42 2,449 /1,714 /2,857 Sporting Events/Tournaments WA State BMX 2020:A. Avg. People Per Event*% B. # People Who Travel 50 Mi. or more % for D. C. Travel From Another State or Country D. # Travel 50 Miles Stay Overnight % E. # Travel 50 Miles or Stay in Hotels Days F. # of Paid Lodging Room Nights From Event COVID SUCKS Yearly Total- Tournaments:0 /0 /0 0 /0 /0 Economic Impact to Community (2020):**CPI Total Participants who Paid Lodging Room Nights Total Economic Impact $227.00 0 $0 Economic Impact to Community from Fall of 2018 to Current:**CPI Total Participants who Paid Lodging Room Nights Total Economic Impact 286474 $227.00 4,119 $935,023 57007.17 104998.7 Economic Impact to Community from Fall of 2018 to Current:**CPI Total People who traveled for just the day (Regional & State Events) Total Economic Impact 648539 $58.23 4,251 $247,549 88276.68 142605.3 Economic Impact to Community from Fall of 2018 to Current:**CPI Total People who traveled for just the day (Practices and Single Point Races) Total Economic Impact $58.23 3,317 $193,149 * Riders x 3.2 spectors per rider (USABMX Figure)*** Note- Only one helper/parent per rider Due to COVID **Dean Runyan 2019 Washington State Travel Impacts & Vistor Volume 2018 Use for all other days at track (4/28 thru 10/20)10626 Over 50 miles away 979 (9.2% of all riders & spectators) Money spent locally ($58.23 x 979)57,007.17$ 2019 Use for all other days at track 15241 Over 50 miles away 1516 (9.9% of all riders & spectators) Money spent locally ($58.23 x 1516)88,276.68$ Total Economic Impact 2018 thru 2020 $1,375,720.96 2020 Use for Track (day Use Only due to COVID)***4472 Over 50 miles away 822 (18.4% of all riders & spectators) Money spent locally ($58.23 x 1516)47,865.06$ $151.4 divided by the 2.6 = $58.23 1/21/20 LTAC Agenda Packet Pg. 42 LINCOLN PARK BMX IMPROVEMENTS 2018-2020 YEAR PROJECT GRANT AMOUNT DONATED SERVICES & MATERIALS VOLUNTEER HOURS VALUE OF VOLUNTEER HOURS* TOTAL PROJECT COSTS ECOMONIC IMPACT (People Traveling Overnight & Traveling for the Day) PERCENT RETURN- IMPACT/GRANT 2018 Starting Hill 50,000.00$ 74,529.00$ 1491 70,460.93$ 194,989.93$ 448,479.86$ 897% 2019 Fence Work, Approach & Paving Corners 55,475.00$ 31,000.00$ 624 29,488.68$ 115,963.68$ 879,420.95$ 1585% 2020 Install Track Lighting 55,679.00$ 7,000.00$ 180 8,506.35$ 71,185.35$ 47,865.00$ 86% (No Regional or State Events due to COVID) Totals-161,154.00$ 105,529.00$ 2,295.00 108,455.96$ 382,138.96$ 1,375,765.81$ 854% *NOTE- Current Prevaiilng wage- Laborer 50.86$ Power Equpment Operator 63.17$ Truck Dirver- Dump Truck 60.00$ General Helper (Non Prevailing)15.00$ Average -47.26$ 1/21/20 LTAC Agenda Packet Pg. 43 Lincoln Park BMX Association PROFIT AND LOSS January 1 - December 27, 2020 Accrual Basis Sunday, December 27, 2020 01:34 PM GMT-08:00 1/2 TOTAL Income Bike Tubes 16.03 Clinic -51.66 Donations 20,342.74 Grant Reimbursements 69,967.07 Merchandise 0.00 Bike Sales 821.92 Number Plate Sales 182.90 Track Apparel 110.57 Total Merchandise 1,115.39 PayPal Sales 5.50 Practice Fees 4,816.30 Pump Track Fund Income 1,000.00 Race Fees 0.00 Single Point Race Fees 8,813.36 Total Race Fees 8,813.36 Snack Shack 2,222.93 Total Income $108,247.66 GROSS PROFIT $108,247.66 Expenses Accounting Fees 630.00 Advertising & Marketing 1,259.48 Advertising/Promotional 40.00 Bank Charges & Fees 3.31 Charitable Contributions 3,749.00 COVID-19 Expenses 1,992.41 Insurance 1,295.00 Job Supplies 2,505.84 Mailing and Shipping Expenses 10.44 Meals & Entertainment 72.43 Office Supplies & Software 1,804.91 PayPal Fees 0.46 Pump Track Costs 3,000.00 Rent & Lease 1,895.00 Repairs & Maintenance 1,013.11 Shed Bikes 5,545.11 Snack Shack Supplies 1,233.65 Taxes & Licenses 90.00 Track Redesign 61,359.97 Trophies 7,264.90 Uncategorized Expense 180.16 1/21/20 LTAC Agenda Packet Pg. 44 Lincoln Park BMX Association PROFIT AND LOSS January 1 - December 27, 2020 Accrual Basis Sunday, December 27, 2020 01:34 PM GMT-08:00 2/2 TOTAL USA BMX Payment 1,499.00 BMX USA Practice Fees 854.00 USABMX Registration Payment 530.00 Total USA BMX Payment 2,883.00 Total Expenses $97,828.18 NET OPERATING INCOME $10,419.48 Other Income Interest Income 16.05 Total Other Income $16.05 NET OTHER INCOME $16.05 NET INCOME $10,435.53 1/21/20 LTAC Agenda Packet Pg. 45 May 26, 2020 To Whom it May Concern My name is Jill Kintner, I am a professional mountain biker, and also a BMX Olympic Bronze medalist from the 2008 Beijing Games, and would like to write a letter in support of the Pump track project in Port Angeles. Over the years, I have attended dozens of Pro Downhill events at Dry Hill as part of the NW Cup, and have seen Port Angeles thrive as one of the best venues in the US, drawing both local and International talent alike. Port Angeles is a “Bike Town” with amazing trails, good restaurants, beautiful landscape, and now it needs a well thought out skills park for future generations to prosper on 2 wheels. In my hometown of Bellingham, WA, I was involved with the local Mtb trail advocacy group – Whatcom County Mountain Bike Coalition (W.M.B.C.), to help build a local public pump track. I raised a little bit of money myself to get the project going, and worked with the city council and parks department to ultimately create the first pump track in Bellingham at Whatcom falls park. The Whatcom Falls Pump track project has been wildly successful, getting more kids and adults outside and off computer screens, which was the purpose of the grant we won (No kid left indoors). It brought our community together through various build days, and also as place to catch up with people and ride. This track offers a safe location to build skills together, learn, and progress as a group. I honestly am amazed at the progress from the kids in my neighborhood in such a short time. Some kids would even get up at 6am before school to ride, showing great passion, and you can outwardly see their confidence grow as humans, which is nice to see. The trail counter we installed was averaging something like 30,000 visits per month in summer (trips through the gate), in a space that was previously unused flat lumpy grass. Since the grand opening of WF pump track in spring 2018, two more pump tracks have been built in different areas of town, and the demand continues. Another big project is approved that will consider bikers alongside different user groups such as dog owners, parents with small kids, spectators, walkers, etc. In conclusion, pump tracks are a great boost to any community. You don’t need a membership to ride, any bike will work, new people show interest in a healthy activity, and it brings a positive interest close to where people live. People will come from all over to ride a new track, and probably stay to see what else Port Angeles has to offer. It will be amazing!! I can’t wait to come for a ribbon cutting ceremony and to ride the Port Angeles Pump track when it is all built. Please let me know if I can do anything more to help. Sincerely, 3 Time Mountain Bike World Champion 25 Time National champion (5 disciplines) 2 Time Pump Track World Champion 5 Time Queen of Crankworx BMX Olympic Medalist www.jillkintner.com (P.S. I have done some Tourism videos for the grand opening for Leavenworth, Whatcom Falls, and also in North Carolina for Gaston County Pump track.) https://www.youtube.com/watch?v=3O1kgTn585c https://www.instagram.com/p/Bsa9ZrjBTYk/ 1/21/20 LTAC Agenda Packet Pg. 46 Hello City of Port Angeles, My name is Kialani Hines and I am a professional Mountain Bike Racer. I specialize in large events like Crankworx, where I took the overall title in ‘Pump Track Racing’ last year. I was born and raised in Burien, WA where I began racing BMX. I have traveled around the country racing BMX and raced many times over the years in Port Angeles. As a professional athlete, I always encourage healthy and fun ways for families and communities to stay outside and active, especially biking! As someone who does a lot of traveling specifically for riding bikes, I have been able to experience a few Velosolution Pump Tracks and been witness to the positive impact they have on communities. I’ve been to Leavenworth, WA , Temecula, CA , Springdale, AR and Cambridge, New Zealand. At each of these tracks there was a mutual theme, kids and families out on bicycles, scooters, skate board..etc. having a great time. One of the most positive things about Velosolution Pump Tracks is that they do their best at not excluding different sports. Pump tracks are meant to bring communities together! Adding a facility such as this in your community will make a huge positive impact. It gives youth and people of all ages a free way to do something outdoors. It can bring more profit to your local bike shops or stores that sell any types of wheeled sporting equipment. In fact, here in San Diego where I now live, they recently had a pump track open. My local bike shop had never sold a Dirt Jumper Bike which is commonly ridden on Pump tracks. A week after the park was put in the shop had sold three new bikes to people who wanted to get into biking because of the park that was put in. Now this seems small but this is one of many bike shops in SD county that sold 3 bikes in 1 week from a local park opening, that’s big! Beyond that, Port Angeles in the biking community is famous for the mountain bike events held at DryHill (one of my favorite places to ride). It would not just be locals who would love to enjoy such a great experience as a pump track. There are so many cities in the area that still do not have facilities like this. It will attract more out of towners to your area who will in turn spend money in your community. With pump tracks becoming more popular all around the world, it now is a competitive event worldwide. Redbull hosts the ‘Redbull Pump Track World Champs’ which is now an official UCI event held exclusively on Velosolution built tracks! People travel from near and far to participate in this up and coming event, which is growing each year. This gives the opportunity for Port Angeles to host a world class event that would draw people to the community from far and wide. The beautiful thing about biking is that unlike baseball and soccer you don’t need teams to do it! There are no try outs and there are no “you didn’t make the team” to detour you from competing in events like the “Redbull Pump Track World Champs". I grew up an active kid but didn’t enjoy most team sports. When I found biking it gave me an outlet to express myself individually. Now I am racing at the top level and competing at races like "Pump Track World Champs" as my career! 1/21/20 LTAC Agenda Packet Pg. 47 I am a firm believer that every city should have a pump track available for anyone to ride. When I was growing up there were not many girls who also loved what I loved. Now I see Velosolution Pump Tracks changing whole communities! A positive, healthy way for communities to share the outdoors is absolutely priceless. This is something that future generations need to stay active and feel connected with their community. I can’t wait to see how it can positively impact Port Angeles! Thank you for your time and I wish Port Angeles all the best, Kialani Hines 1/21/20 LTAC Agenda Packet Pg. 48 May 16, 2020 To Whom It Might Concern My name is Danielle Beecroft, I am a professional mountain bike racer from Sydney, Australia. Some of my achievements in Pumptrack include 1st Velosolutions Redbull Pumptrack Indonesia 2018, 1st Velosolutions Redbull Pumptrack Indonesia 2019, Australian 2019 Pumptrack Champion and #3rd 2018 Crankwork World Pumptrack Champion. I have been racing for many years and have been very lucky to have ridden and seen many different pumptracks around the world. I have been to Port Angeles to compete and ride the trails because I love the community and how big the bike culture is there. You could say bike riding in Port Angeles is in their blood. I personally think a pumptrack in Port Angeles would be an incredible addition for an already passionate riding community. A pumptrack will bring opportunity for youth to participate in healthy, outdoor fitness activity and a place to gain and improve bike skills. It would open up the opportunity to expand the riding community and encourage support and enthusiasm for biking. Let’s not forget the amount of people in Port Angeles on skateboards, scooters and inline skates. This pumptrack would provide a great community environment for them too. Port Angeles could also host regional, national and international pumptrack competitions attracting visitors and riders like myself to experience all the other attractions the area has to offer. I sincerely hope that I will be riding a pumptrack in Port Angeles in the foreseeable future! Regards, Danielle Beecroft 1/21/20 LTAC Agenda Packet Pg. 49 Let us design the ultimate pumptrack that will cater to both beginners and pro's We are there for you on day one to co-create and make sure your build is on time and within budget There is no other company with the experience to build a paved track like we do. We invented it! No project is too big or too small. We pride ourselves in customer service and a job well done ALON KARPMAN - alon.karpman@velosolutions.com - M: + 917-304-2566 velosolutions.com - facebook.com/Velosolutions - instagram @velosolutions_usa Velosolutions USA, LLC. 5411 Shady Oak Ln. Fort Lauderdale, FL 33312 1/21/20 LTAC Agenda Packet Pg. 50 IT'S WHAT WE DO BEST Velosoltuions recommends the construction of our custom asphalt pumptrack which gives the advantage of durability, cleanliness, all weather performance and the ability to be used by Bikes, Boards, Inline skates, and Scooters! WE ARE VELOSOLUTIONS LEAVENWORTH, WA VIDEO LINKS STEVIE SMITH BIKE PARK 1/21/20 LTAC Agenda Packet Pg. 51 1/21/20 LTAC Agenda Packet Pg. 52 N Scale: 1:250 / Super B Total area Slopes Safety line Drainage hole Pump Track Platforms Access path Legend: Connections Specification: Total area 31188 sg ft Asphalt surface 14533 sg ft Green area:19775 sg ft Length Pump Track:651 ft Length Kids Track:295 ft Length safety line (total)768 ft Number of drainage holes 7 Number of sewers 1 Meters of drainage pipes:60 ft 0 1 2 5 10 Meter 0 3 10 Feet 20 30 70.3 1 2 28.508 30.607 3 0 .81 6 3 5 .685 21.92435.685 28.508 30.816 3 0 .6 0 7 22.920 22.920 70.3128.3425.841 2.47110.458 10 .458 5.8 4 18.3422.47159.55559.55518.21434.09 9 45.09335.24028.02541.010 24.0943 4 .170 53.2 6 2 PUMP TRACK ADAPTIVE TRACK ACCESS PLATFORM PLATFORM ACCESS ACCESS BOWL TYP. X-SECTION DETAILS TYP. DETAIL - MATERIALS TYP. DETAIL - FRENCH DRAIN 100% CONCEPTUAL DESIGN SCHEMATIC Project: Pump Track and Adaptive Track NOTE: PUMPTRACK DESIGNS, RELATED DETAILS, DRAWINGS AND SPECIFICATIONS ARE THE CREATIVE PROPERTY OF THINK & BUILD VELOSOLUTIONS AND AMERICANRAMP COMPANY AND THEIR DESIGN TEAMS. THIS INFORMATION SHALL NOT BE SHARED WITH ANY OUTSIDE PARTIES WITHOUT EXPRESS WRITTEN CONCSENT FROM AN AUTHORIZED REPRESENTATIVE OF THINK AND BULD VELOSLUTIONS AND AMERICAN RAMP COMPANY SITE ADDRESSProject ID#Client:Tech. Drawer:Track Design:DATECLaudio CaluoriAmedeo GadottiCity of Angel ADDRESSID#ORTHOPHOTO - 1:1500 WWW.AMERICANRAMPCOMPANY.COMIN PARTNERSHIP WITHLegend: Perimeter Graded Slopes Asphalt Riding Surface Safety Lines Total Area Asphalt Platforms PARK NAMEAsphalt Area Green Space Area Track Length Drain Locations WWW.AMERICANRAMPCOMPANY.COMin partnership withTECHN.DRAWINGTRACKDESIGNOWNERNAMENAMENAMESITEADDRESSPROJECT ID#NUMBERADDRESSCalculations: 1,000 SF 1,000 SF 1,000 SF 1,000 LF TYP. X-SECTION DETAILS TYP. DETAIL - MATERIALS TYP. DETAIL - FRENCH DRAIN 100% CONCEPTUAL DESIGN SCHEMATIC DATE4/15/20SCALE in FT NOTE: ALL DESIGN AND RELATED DETAILS, DREAWINGS, AND SPECIFICATIONS ARE THE CREATIVE PROPERTY OF VELOSOLUTIONS AND AMERICAN RAMP COMPANY AND SHALL NOT BE SHARED WITH ANY OUTSIDE PARTIES WITHOUT EXPRESS WRITTEN CONSENT FORM AN AUTHORIZED REPRESENTATIVE. Legend: Perimeter Graded Slopes Asphalt Riding Surface Safety Lines Total Area Asphalt Platforms PARK NAMEAsphalt Area Green Space Area Track Length Drain Locations WWW.AMERICANRAMPCOMPANY.COMin partnership withTECHN.DRAWINGTRACKDESIGNOWNERNAMENAMENAMESITEADDRESSPROJECT ID#NUMBERADDRESSCalculations: 1,000 SF 1,000 SF 1,000 SF 1,000 LF TYP. X-SECTION DETAILS TYP. DETAIL - MATERIALS TYP. DETAIL - FRENCH DRAIN 100% CONCEPTUAL DESIGN SCHEMATIC DATE4/15/20SCALE in FT NOTE: ALL DESIGN AND RELATED DETAILS, DREAWINGS, AND SPECIFICATIONS ARE THE CREATIVE PROPERTY OF VELOSOLUTIONS AND AMERICAN RAMP COMPANY AND SHALL NOT BE SHARED WITH ANY OUTSIDE PARTIES WITHOUT EXPRESS WRITTEN CONSENT FORM AN AUTHORIZED REPRESENTATIVE. Legend: Perimeter Graded Slopes Asphalt Riding Surface Safety Lines Total Area Asphalt Platforms PARK NAMEAsphalt Area Green Space Area Track Length Drain Locations WWW.AMERICANRAMPCOMPANY.COMin partnership withTECHN.DRAWINGTRACKDESIGNOWNERNAMENAMENAMESITEADDRESSPROJECT ID#NUMBERADDRESSCalculations: 1,000 SF 1,000 SF 1,000 SF 1,000 LF TYP. X-SECTION DETAILS TYP. DETAIL - MATERIALS TYP. DETAIL - FRENCH DRAIN 100% CONCEPTUAL DESIGN SCHEMATIC DATE4/15/20SCALE in FT NOTE: ALL DESIGN AND RELATED DETAILS, DREAWINGS, AND SPECIFICATIONS ARE THE CREATIVE PROPERTY OF VELOSOLUTIONS AND AMERICAN RAMP COMPANY AND SHALL NOT BE SHARED WITH ANY OUTSIDE PARTIES WITHOUT EXPRESS WRITTEN CONSENT FORM AN AUTHORIZED REPRESENTATIVE. 27-05-202070.31228.50 8 30.60730.81635.68521.92435 .685 28 .508 30 .816 30.60722.920 22.920 70.312 8 .342 5.8412.47110.458 10.4585.8418.3422.47159.55559.55518.21434.09945.09335.240 28.02541.010 24 .094 34.17053.262PU M P T R A C K AD A P T I V E TR A C K AC C E S S PL A T F O R M PL A T F O R M AC C E S S AC C E S S BO W L 200.131 155.8401/21/20 LTAC Agenda Packet Pg. 53 1/21/20 LTAC Agenda Packet Pg. 54 Costs: American Ramp (Velosolutions) Design and Construction- Main Track 395,000$ American Ramp (Velosolutions)-Design and Construction- Inclusive/ADA Loop 172,000$ Additional surface materials (sod)54,148$ Optional surface Materials (Astroturf)315,000$ Permitting/ Drainage Facility 41,000$ Contigency (7.5%)45,600$ Total with AstroturfOption-968,600$ Total with Sod Option-707,748$ Washington State Recreation and Conservation Office State Youth Athletic Facilitie Grant 350,000$ Committed County Lodging Tax Funds 100,000$ Committed City Lodging Tax Funds 100,000$ Pending Internal Funds 7,500$ Committed Individual and Community Fundraising 50,000$ Pending Foundations/Corporations- Community Partners 100,000$ In progress 707,500$ City of Port Angeles LTAC Funds/Overall project cost-14.1% Funds Committed for project-64.6% 1/21/20 LTAC Agenda Packet Pg. 55 MAIN TRACK Description Unit Qty Unit Price Total Price 1 Grading (Drainage and lift compaction)SF 12,000 4.00 $ 48,000 $ 2 Base Grading (and compaction)SF 11,000 3.00 $ 33,000 $ 3 Fine Grading (sculpting and contouring compaction)SF 11,000 5.00 $ 55,000 $ 4 Asphalt Contouring, (shaping and compaction)SF 9,133 16.00 $ 146,128 $ 5 Topsoil (For Seeding or Sod)CY 65 65.00 $ 6 Sod (Installation)SF 1,058 3.00 $ 7 Sub Total #1 282,128 $ 8 9 10 Description Unit Qty Unit Price Total Price 11 Asphalt Tons 179 95.00 $ 17,005 $ 12 Fill Material CY 1200 12.00 $ 14,400 $ 13 Machinery Weeks 5 4,000.00 $ 20,000 $ 14 Extra Labor Days 6 1,200.00 $ 7,200 $ 15 Aggregate Base Material Trucks 30 550.00 $ 16,500 $ Topsoil CY 130 25.00 $ Sod SF 1058 1.50 $ 16 Accommodations Days 25 350.00 $ 8,750 $ 17 Sub Total #2 83,855 $ 18 19 20 Description Unit Qty Unit Price Total Price 21 Conceptual Design Package EA 1 7,500.00 $ 22 Construction Documents EA 5%18,299 $ 23 General Conditions EA 3%10,979 $ Mobilization 24 Sub Total #2 29,279 $ 25 26 Total Project Estimate 395,262 $ 27 28 Total 395,262 $ 29 Paid Deposit Balance 395,262 $ INFIELD OPTIONS (Not included in estimated total above) Soil and Sod Turnkey Estimate $25,000.00 Artificial Turf Estimate $175,000.00 Permeable Rubber Estimate $125,000.00 0000001 1/21/20 LTAC Agenda Packet Pg. 56 ADAPTIVE TRACK Description Unit Qty Unit Price Total Price 1 Grading (Drainage and lift compaction)SF 6,000 2.00 $ 12,000 $ 2 Base Grading (and compaction)SF 5,200 2.00 $ 10,400 $ 3 Fine Grading (sculpting and contouring compaction)SF 5,200 5.00 $ 26,000 $ 4 Asphalt Contouring, (shaping and compaction)SF 4,943 16.00 $ 79,088 $ 5 Topsoil (For Seeding or Sod)CY 100 6 Sod (Installation)SF 9,716 7 Sub Total #1 127,488 $ 8 9 10 Description Unit Qty Unit Price Total Price 11 Asphalt Tons 97 95.00 $ 9,215 $ 12 Fill Material CY 300 12.00 $ 3,600 $ 13 Machinery Weeks 2 4,000.00 $ 8,000 $ 14 Extra Labor Days 3 1,200.00 $ 3,600 $ 15 Aggregate Base Material Trucks 5 550.00 $ 2,750 $ Topsoil CY 100 Sod SF 9716 16 Accommodations Days 12 350.00 $ 4,200 $ 17 Sub Total #2 31,365 $ 18 19 20 Description Unit Qty Unit Price Total Price 21 Conceptual Design Package EA 1 7,500.00 $ 22 Construction Documents EA 5%7,943 $ 23 General Conditions EA 3%4,766 $ Mobilization 24 Sub Total #2 12,708 $ 25 26 Total Project Estimate 171,561 $ 27 28 Total 171,561 $ 29 Paid Deposit Balance 171,561 $ INFIELD OPTIONS (Not included in estimated total above) Soil and Sod Turnkey Price $29,148.00 Artificial Turf Turnkey Price $140,000.00 Permeable Rubber Turnkey Price $116,592.00 0000001 1/21/20 LTAC Agenda Packet Pg. 57 37 projects Rank Score Project Number Grant Applicant Project Name Grant Request Applicant Match Total Cumulative Total 1 48.00 20-1361 D Othello Lions Park Basketball Zone $350,000 $132,000 $482,000 $350,000 2 46.18 20-1664 D Clark County Curtin Creek Community Park Youth Athletic Fields $350,000 $1,935,130 $2,285,130 $700,000 3 45.18 20-1263 D Kent Kent Memorial Park Renovation $350,000 $4,407,000 $4,757,000 $1,050,000 3 45.18 20-1285 D Pierce County Sprinker Recreation Center Youth Ballfields Synthetic Turf $350,000 $3,617,000 $3,967,000 $1,400,000 5 45.09 20-1323 D Bremerton Haddon Park Sport Court and Restroom Improvements $350,000 $64,195 $414,195 $1,750,000 6 44.73 20-1553 D Olympia LBA Park Field Number 2 Renovation $350,000 $364,034 $714,034 $2,100,000 7 44.45 20-1890 D Port Gamble S'Klallam Tribe Warrior Ridge Sports Park Field Number 1 Lighting $350,000 $3,631,700 $3,981,700 $2,450,000 8 44.27 20-1765 D Lakewood Fort Steilacoom Park Artificial Turf Infields $350,000 $994,000 $1,344,000 $2,800,000 9 44.18 20-1237 D Port Angeles Port Angeles Pumptrack $350,000 $47,500 $397,500 $3,150,000 10 43.91 20-1811 D White Salmon Valley Park Dist White Salmon Valley Pool $350,000 $1,251,523 $1,601,523 $3,500,000 11 43.73 20-1735 D Whatcom County East Whatcom Regional Resource Center Sports Court $350,000 $200,470 $550,470 $3,850,000 12 43.27 20-1764 D Lakewood Wards Lake Pump Track $350,000 $38,907 $388,907 $4,200,000 13 42.82 20-1211 D Boys and Girls Clubs of the Lewis Clark Valley Clarkston Club Athletic Field Renovation Project $334,306 $38,146 $372,452 $4,534,306 13 42.82 20-1773 D Mountlake Terrace Evergreen Tennis Courts Restoration $350,000 $209,000 $559,000 $4,884,306 13 42.82 20-1886 D Rj's Kids Burton Adventure Recreation Center Pump Track $166,875 $69,425 $236,300 $5,051,181 10/7/2020 7:15:37 AM page 1 of 3Project Types: D - Development Preliminary Evaluation Ranking YAF - Large 2020 1/21/20 LTAC Agenda Packet Pg. 58 16 42.73 20-1642 D Mountlake Terrace Evergreen Playfield Phase 2 Infield Turf and Light $350,000 $1,129,000 $1,479,000 $5,401,181 16 42.73 20-1829 D Hoquiam Olympic Stadium Repair and Preservation $350,000 $100,000 $450,000 $5,751,181 18 42.64 20-1808 D Ilwaco Baseball and Basketball Improvements $190,933 $139,999 $330,932 $5,942,114 19 42.36 20-1560 D Peninsula Metropolitan Park Sehmel Homestead Park Turf Replacement $350,000 $637,466 $987,466 $6,292,114 20 42.27 20-1303 D Seattle Parks & Rec Dept West Queen Anne Play Field Athletic Field Renovation $350,000 $441,000 $791,000 $6,642,114 20 42.27 20-1810 D Kalispel Tribe Usk Basketball Courts $233,333 $116,667 $350,000 $6,875,447 22 42.09 20-1356 D Port Angeles Volunteer Field Turf $350,000 $255,500 $605,500 $7,225,447 23 41.82 20-1238 D Wenatchee Wenatchee City Pool Renovation $350,000 $538,000 $888,000 $7,575,447 24 41.64 20-1434 D Winthrop Rink Winthrop Ice Rink Phase 3 $141,648 $47,217 $188,865 $7,717,095 25 41.55 20-1639 D Pasco Highland Park Improvements Phase 2 $221,870 $82,000 $303,870 $7,938,965 25 41.55 20-1712 D Omak Omak Eastside Park Skatepark Upgrade $350,000 $68,465 $418,465 $8,288,965 27 41.45 20-1231 D Sumner Rainier View Park Covered Court $350,000 $587,500 $937,500 $8,638,965 27 41.45 20-1826 D Pacific Little League So Kids Can Play 2.0!$128,432 $14,271 $142,703 $8,767,397 29 41.36 20-1355 D Aberdeen Little League Field and Restroom $261,900 $39,960 $301,860 $9,029,297 30 41.09 20-1298 D Seattle Parks & Rec Dept Maple Wood Playfield Renovation $350,000 $2,486,890 $2,836,890 $9,379,297 31 39.55 20-1662 D North Bonneville Outdoor Community Sport Court and Public Restrooms $114,750 $38,250 $153,000 $9,494,047 31 39.55 20-1675 D Snohomish County Fairfield Park Irrigation and Drainage $65,000 $35,000 $100,000 $9,559,047 33 39.27 20-1729 D South Bend South Bend Athletic Field $350,000 $1,048,345 $1,398,345 $9,909,047 10/7/2020 7:15:37 AM page 2 of 3Project Types: D - Development Preliminary Evaluation Ranking YAF - Large 2020 1/21/20 LTAC Agenda Packet Pg. 59 34 38.45 20-1566 D College Place Lions Park Multi-Use Field and Restrooms $349,550 $117,614 $467,164 $10,258,597 35 37.18 20-1579 D Everett Edgewater Park Sports Court $224,841 $74,947 $299,788 $10,483,438 36 36.00 20-1290 D Chuckanut Bay Rugby Club Chuckanut Bay Access and Parking Improvement $140,475 $46,825 $187,300 $10,623,913 37 29.18 20-1232 D Fircrest Fircrest Park Athletic Field Improvements $158,515 $158,515 $317,030 $10,782,428 Total $10,782,428 $25,203,461 $35,985,889 10/7/2020 7:15:37 AM page 3 of 3Project Types: D - Development Preliminary Evaluation Ranking YAF - Large 2020 1/21/20 LTAC Agenda Packet Pg. 60 12/27/2020 Corporations and Charities System https://ccfs.sos.wa.gov/#/BusinessSearch/BusinessInformation 1/1 BUSINESS INFORMATION Business Name: LINCOLN PARK BMX ASSOCIATION UBI Number: 604 096 475 Business Type: WA NONPROFIT CORPORATION Business Status: ACTIVE Principal Office Street Address: 1521 W LAURIDSEN BLVD, PORT ANGELES, WA, 98363-8465, UNITED STATES Principal Office Mailing Address: 403 S LINCOLN ST # 4PMB4, PORT ANGELES, WA, 98362-3025, UNITED STATES Expiration Date: 02/28/2021 Jurisdiction: UNITED STATES, WASHINGTON Formation/ Registration Date: 02/26/2017 Period of Duration: PERPETUAL Inactive Date: Nature of Business: ATHLETIC REGISTERED AGENT INFORMATION Registered Agent Name: SEAN COLEMAN Street Address: 1521 W LAURIDSEN BLVD, PORT ANGELES, WA, 98363-8465, UNITED STATES Mailing Address: 403 S LINCOLN ST STE 4 PMB 4, PORT ANGELES, WA, 98362-3025, UNITED STATES GOVERNORS Title Governors Type Entity Name First Name Last Name GOVERNOR INDIVIDUAL SEAN COLEMAN GOVERNOR INDIVIDUAL AMANDA PINELL GOVERNOR INDIVIDUAL JASON GROVES GOVERNOR INDIVIDUAL MICHAEL MCGUIRE GOVERNOR INDIVIDUAL IRIS WINSLOW 1/21/20 LTAC Agenda Packet Pg. 61 1/21/20 LTAC Agenda Packet Pg. 62 Amount of Lodging Tax Requested: $ 15,000.00 Organization/Agency Name: Hurricane Ridge Winter Sports Club (HRWSC) Federal Tax ID Number: 91-0861698 Facility Name or Operation (if applicable): Hurricane Ridge Ski/Snowboard/Tubing Area Contact Name and Title: Jerry Oakes, Board Member & Past President, HRWSC Mailing Address: PO Box 3049 City: Port Angeles State: WA Zip: 98362 Phone: 848-667-7669 Email Address: jromdwa@gmail.com Check all service categories that apply to this application: ☐ Tourism Promotion/Marketing ☐ Operation of a Tourism Promotion Agency x Operation of a Tourism-Related Facility owned or operated or non-profit organization ☐ Operation and/or Capital Costs of a Tourism-Related Facility owned by a municipality Check which one of the following applies to your agency: x Non-Profit (Attach copy of current non-profit corporate registration with Washington Secretary of State) ☐ Public Agency CERTIFICATION I am an authorized agent of the organization/agency applying for funding. I have read the application instructions and understand that: •I am proposing a tourism-related service for 2019. If awarded, my organization intends to enter into a Municipal Services Contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit to use City property, if applicable. •The City of Port Angeles will only reimburse those costs actually incurred by my organization/ agency and only after the service is rendered, paid for if provided by a third party, and a signed Request for Reimbursement form (or other form acceptable to the City) has been submitted to the City, including copies of invoices and payment documentation. •My agency will be required to submit a report documenting economic impact results in a format determined by the City. Signature Date: 1/8/2021 Printed Name: Jerry Oakes, MD, Board Member and Past President, HRWSC 
 2021 Lodging Tax Fund Non-Event Application This application is for non-event related proposals only. 1/21/20 LTAC Agenda Packet Pg. 63 City of Port Angeles Tourism Promotion Non-Event Application Page !2 Application Questionnaire 1.Describe your tourism-related operation/facility. Answer: The Hurricane Ridge Winter Sports Club (HRWSC) is a non-profit volunteer-run organization in the State of Washington that promotes winter recreation at Hurricane Ridge. We maintain and operate the ski and snowboard lifts and tubing hill under permit from Olympic National Park (ONP). The HRWSC focus is on youth winter sports education and recreation and we provide safe and affordable family recreation on the Olympic Peninsula. Our operation includes an active ski/ snowboard school and ski/snowboard team. We also operate the only tubing hill at The Ridge for adults and teens. This is a very popular addition to our operation, and we provide all needed equipment for participation. The tubing run broadens our appeal to the general population even if you haven’t yet learned to ski or snowboard. The Hurricane Ridge Ski and Snowboard Area is a fantastic small winter sports area with excellent terrain, great service and a warm community feel, all attributes that tourists pursue. 2.Describe how your operation or facility provides or will provide increased tourism activity in Port Angeles. Answer: HRWSC is well positioned to promote off season or winter visitation to our area as we operate weekends and holiday Mondays from December through March and daily during Christmas break. In addition, we promote unique events during our operating days that include the Citizen Races in association with our ski team, the Spring Carnival and the Snow Skate event. Due to ONP and Hurricane Ridge’s international appeal we have riders that visit us from international destinations including Europe.  We lost 2 operating weekends in March due to COVID and despite this we increased our numbers significantly. We finished the 2019/2020 winter season with 2,900 riders and 1,176 tubers for a total of 4,076 in 28 operating days. The 2018/19 season was shortened by the Federal Government shutdown but we still had a successful season with 17 operating days and 2,242 total ski/snowboard/tubing visits. Total 2017/2018 operating days for the lifts and tubing were 35 days and the skier/snowboard/tubing visits were 3,242. Historically we average about 3,500 rider days with some years up to 5,500.  The fact that Port Angeles has its own alpine ski and snowboard area is an extremely unique addition to our area. The next closest alpine ski areas include Mount Washington on Vancouver Island, Stevens Pass, Snoqualmie Summit and Crystal Mountain all of which are over 150 miles away and more than 3-hour travel time. For example, Mount Washington is over 3-hour drive and 152 miles from Victoria. Crystal Mountain is now taking reservations for access and weekends are full for the season. More and more riders will be looking for smaller areas to explore. 1/21/20 LTAC Agenda Packet Pg. 64 City of Port Angeles Tourism Promotion Non-Event Application Page !3 3.If you have received Lodging Tax Funds in prior years, what are you doing differently this year? If this is your first-time requesting funding, what is your reason for the request? Answer: This year we have redesigned our website to increase our online presence and online sales. We developed a COVID plan in partnership with the Clallam County Health Department and Olympic National Park officials that was in line with the National Ski Area Association (NSAA) policy on operating safely during the COVID pandemic. With this plan we are able to offer safe, socially distanced recreation during the pandemic. Check out the NSAA Ski Well, Be Well documents at https://nsaa.org/skiwellbewell. We expect to have a busy 2020/2021 Winter Season as people from the I-5 corridor continue to seek space to escape the congestion and the pandemic. We continued our partnership with IndyPass that continues to advertising across the country for it’s member ski areas. This exposure assist HRWSC but also Port Angeles in tourism promotion. During the 2019/2020 season we had 45 documented riders with Indy Pass season passes visit Hurricane Ridge and they were all from out of town based on zip codes and in the coveted 20-55 age range. Already in December of 2020 we have had 31 visitors from Indy Pass. While these numbers may seem small they are just a sample of business we do with tourist from out of town mostly from the Kitsap and Seattle area. The popularity of Indy Pass continues to grow with sales in the first 24 hours on 9/1/2020 up 610% over the first 5 days of 2019! This is great exposure for HRWSC and Port Angeles. After careful consideration and discussion with our partners at Black Ball we feel that this year in particular would be a difficult season for the HRWSC shuttle to be successful and show an improvement over last year's numbers. While we think HRWSC will have a successful season, we think the shuttle numbers would struggle. Some contributing factors for a presumed difficult shuttle season: •Aramark concessions closed, potentially discouraging non-skier visitors •Will parents feel comfortable placing their kids on the board an optional bus with pandemic related precautions? •Will the parking lot be busy/full enough to encourage adult passengers to ride the bus versus driving up in their own "bubble" car that people have gotten used to during the pandemic •Social distancing on the bus potentially limiting max capacity Some reasons we think HRWSC may have a banner year: •Increased parking at Hurricane Ridge for skier/snowboarders with Aramark not operating •Park volunteers note increasing numbers of visitors from the Seattle area •Hurricane Ridge is a valuable resource for winter tourism (lifts, tubing, snowshoeing, sightseeing). Area is popular with out of town visitors with daily full parking lot •Cascade ski areas are increasingly crowded adding to our appeal •Increasing popularity of the Indy Pass with more skiers wanting to explore less crowded areas in more remote areas, like Hurricane Ridge HRWSC remains committed and optimistic that the shuttle service can be a valuable driver for winter tourism in Port Angeles. We look forward to reviving this service, with support from the City and other interested community partners, in future years and post pandemic. 1/21/20 LTAC Agenda Packet Pg. 65 City of Port Angeles Tourism Promotion Non-Event Application Page !4 4.Describe the prior success of your operation/facility in attracting tourists. How do you define success? Answer: We average 3,500 users per year with a conservative estimate of 25% percent of those visitors traveling from out of town. Last season we attracted 4,076 visitors to our area. The Indy Pass has increased our exposure greatly outside a 50 mile radius. We get lots of personal feedback from visitors and ski school participants at our Mountain Operation Center or ticket trailer on the hill. Tubing has also been very popular with tourists and expands our appeal to a much wider demographic. We are working with our ONP partner to expand the tubing operation. Small ski/ snowboard areas continue to increase in popularity. 5.Describe you target tourist audience (location, demographics, etc.) Answer: Our target tourist audience are winter sports enthusiasts and families from Vancouver Island and the Kitsap Peninsula. The popularity of hometown or local ski and snowboard areas has greatly increased in recent years as bigger resorts become more expensive and more crowded and less personal. We continue to focus our services toward children and families providing a ski and snowboard school and free participation for 4th and 5th graders thanks to support from the Hurricane Ridge Winter Sports Education Foundation (501-C-3) 6.Describe how you will use Lodging Tax Funds to attract tourists. Answer: Our organization depends on safe equipment for continued smooth operation and high quality employees for excellent customer service. Lift operators are the face of our organization on the hill and we need them to be competent and friendly. Direct support for our non-profit organization will allow us to continue to provide safe and reliable lift operations and tubing at Hurricane Ridge in order to attract winter recreation tourists. 7.Describe how your request will promote lodging establishments, restaurants, and businesses located in the City of Port Angeles. Answer: We advertise local businesses on our HRWSC ski van and on our on-hill lifts. We promote local events and establishments on our Instagram and Facebook sites, through the extremely popular Winterfest event that attracts about 400 people and with our Outdoor Adventure series that runs through the winter months. Increased advertising this year through Indy Pass and the OPVB funded brochure add further to our promotion of businesses in the City of Port Angeles.  8.Are you applying for Lodging Tax funds from another jurisdiction? Check the appropriate box (Yes☐or No X)? If yes, list the other jurisdiction(s) and amount(s) requested. Answer: 1/21/20 LTAC Agenda Packet Pg. 66 City of Port Angeles Tourism Promotion Non-Event Application Page !5 9.What is the overall budget for your operation/facility? What percent of the budget are you requesting from Port Angeles Lodging Tax Fund? What percentage of your budget is related to tourism and marketing activities? Answer: Our overall operations budget is about $150,000 per year. Approximately 10% of our budget is marketing. Our biggest expenses are for staffing, fuel and insurance. We rely heavily on fundraising locally with November’s Winterfest our biggest fundraiser (due to COVID this event was cancelled for 2020). As previously mentioned, we were also recruited to join Indy Pass which partners us with 50+ other independent ski areas across the US. Indy Pass markets nationally, Indyskipass.com 10.What will you cut from your proposal or do differently if full funding for your request is not available or recommended? How is Lodging Tax funding essential to the success of your proposal? Answer: If the direct operational support for fuel costs and lift operator salaries request was not granted, we would need to depend more heavily on local fundraising or limit our operations or possibly delay maintenance of equipment. Our operation rarely has shown a margin over our 63 years and our survival is completely dependent on a small group of hardworking volunteers and local fundraising. When the snow is there, and the road is open, the lifts need to be spinning for our volunteer led organization to survive. There is no guarantee that our operation will continue without ongoing local support. Thank You! 11.How does this proposal demonstrate use of Lodging Tax Funds in accordance with RCW 67.28.1816? Please be specific and cite code directly. Answer: This HRWSC proposal demonstrates the use of Lodging Tax Funds in accordance with RCW 67.28.1816 specifically under section (1)(d) the money will support the operations of tourism-related facilities owned or operated by a nonprofit organization. This proposal also complies with (2)(a) as estimates of how any moneys received will result in increases in travel (i) away from their place of residence and staying overnight in paid accommodations; (ii) to a place fifty miles or more one way from their place of residence. The proposal will be reviewed per the RCW by the lodging tax advisory committee (b)(ii). 12.Did your organization submit an “Intent to Apply” Form for LTAC consideration during their budget recommendation (Yes x or No☐)? Application Deadline: By Friday, January 8, 2020 at 5:00 pm– received at ced@cityofpa.us. To be eligible for consideration, your complete proposal must be received by the deadline. The Committee will review proposals in a public meeting and determine funding recipients and levels of funding. Submit one digital copy of the proposal coversheet, completed questionnaire, and any below attachment in ONE pdf document to: ced@cityofpa.us 1/21/20 LTAC Agenda Packet Pg. 67 City of Port Angeles Tourism Promotion Non-Event Application Page !6 •If you have any questions on how to submit, please contact the above email. •You must complete and sign the application cover sheet with this packet (signature is best quality as digital. Planning Division Staff can assist in a successful digital pdf signature.). •You may either use the Supplemental Form or type the questions and answers on separate sheets of paper. Attach in 8.5x11 format: 1.Itemized budget for your non-event related operation or capital facility (income and expenses). 2. Description of, and a budget showing how you intend to use the amount requested from the City of Port Angeles. 3. A copy of your agency’s current registration with the Washington Secretary of State. 4. A copy of your agency’s City of Port Angeles business license (if applicable). 5. (Optional) Brochures or other information about your facility or items showing recent tourism promotion efforts – Limited to 8 pages, 8.5 x 11 inches. The proposal and all documents filed with the City are public records. The City may choose to post on its website copies of the proposals and attached documents. 1/21/20 LTAC Agenda Packet Pg. 68 Jan - Dec 19 Ordinary Income/Expense Income Discount -268.29 DONATIONS 2nd Saturday Fund Raiser 452.00 Beer Fest 5,700.00 Fun Run 753.83 Miscellaneous Cash Donations 40.00 Speed Boat Races 25,655.23 Total DONATIONS 32,601.06 EF Contributions 2019 Govt.Shut Down Campaign 20,875.00 EF Contributions - Other 10,871.10 Total EF Contributions 31,746.10 Grants 17,000.00 LIFT TICKETS BUNNY TICKETS 4,033.70 INTERMEDIATE FULL DAY 18,804.58 INTERMEDIATE HALF DAY 4,106.27 POMA FULL DAY 21,604.58 POMA HALF DAY 1,542.40 Tube 1 Hour 10,712.55 Upgrade 242.29 Total LIFT TICKETS 61,046.37 Miscellaneous Income 577.61 Passes 0.00 SEASON PASS BM FAMILY PASS 3,313.61 BM INDIVIDUAL PASS 1,178.48 FAMILY SEASON PASS 12,617.99 INDIVIDUAL SEASON PASS 6,582.19 INDY PASS ADD ON 31.81 MERVIN EMPLOYEE PASS 1,774.30 MERVIN FAMILY PASS 1,566.80 SKI PATROL FAMILY PASS 276.16 SOCIAL PASS 120.00 Total SEASON PASS 27,461.34 SKI SCHOOL Group Lessons SB/SKI LESSONS - 3 Week 2,210.18 TODDLER LESSONS 962.26 Walk in Group Lesson 1,076.08 Total Group Lessons 4,248.52 PRIVATE LESSONS 1 Person private lesson 497.76 2 People Private Lesson 1,016.76 3 People Private Lesson 1,741.81 Total PRIVATE LESSONS 3,256.33 Total SKI SCHOOL 7,504.85 SKI TEAM MISCELLANEOUS -394.80 SKI SWAP 4,224.55 TENT RENTAL 10,955.13 Total SKI TEAM 14,784.88 12:30 PM Hurricane Ridge Winter Sports Club 10/14/20 Profit & Loss Accrual Basis January through December 2019 Page 1 1/21/20 LTAC Agenda Packet Pg. 69 Jan - Dec 19 WINTER SPORTS CLUB T Shirt & Cap Sales 2,454.18 Total WINTER SPORTS CLUB 2,454.18 Total Income 194,908.10 Cost of Goods Sold T Shirt Sales Expense 1,912.03 Total COGS 1,912.03 Gross Profit 192,996.07 Expense Advertising 1,402.00 Automobile Expense 76.54 Bank Service Charges Merchant Service Fees 2,505.29 Bank Service Charges - Other 1.45 Total Bank Service Charges 2,506.74 Cash Over/Short 0.17 Computer software up-grade 697.87 Depreciation Expense 9,882.52 Dues and Subscriptions 1,570.00 Equipment Repairs/Maintenance 7,267.26 Fuel 5,885.31 Fund Raising Expenses Sprint Boat Races Fundraiser Ex 12,664.49 Winterfest 6,082.14 Fund Raising Expenses - Other 25.00 Total Fund Raising Expenses 18,771.63 Insurance Automobile Insurance 39.00 Liability Insurance 18,853.99 Total Insurance 18,892.99 Interest Expense Finance Charge 477.38 Total Interest Expense 477.38 Licenses and Permits 938.50 Miscellaneous 0.00 Moc Repairs 1,211.85 Mountain Operations 1,953.55 Office Supplies & Postage 241.48 Payroll Expenses 54,310.06 Payroll Expenses - Ski Team 3,841.71 Payroll taxes 109.66 Printing and Reproduction 13.04 Professional Fees Accounting 500.00 Total Professional Fees 500.00 Promotional Expense 541.30 Reconciliation Discrepancies 0.02 Sales Tax Expense B & O 380.74 Total Sales Tax Expense 380.74 Ski School Expense 943.89 12:30 PM Hurricane Ridge Winter Sports Club 10/14/20 Profit & Loss Accrual Basis January through December 2019 Page 2 1/21/20 LTAC Agenda Packet Pg. 70 Jan - Dec 19 SKI TEAM EXPENSES DUES/MEMBERSHIPS 465.00 EQUIPMENT 204.09 FARWEST BEERFEST 60.00 FUEL 151.11 Movie NIght 350.00 PUB CRAWL 3,528.24 SKI SWAP 2,209.14 SKI TEAM MISCELLANEOUS 1,238.86 STORAGE UNIT 180.00 Total SKI TEAM EXPENSES 8,386.44 Sponsor signs 63.79 Telephone 79.98 Utilities 397.98 Web Hosting 79.99 Total Expense 141,424.39 Net Ordinary Income 51,571.68 Other Income/Expense Other Income Other Income 0.03 Total Other Income 0.03 Other Expense Federal Income Tax 1,149.00 Homeless 1,324.87 Total Other Expense 2,473.87 Net Other Income -2,473.84 Net Income 49,097.84 12:30 PM Hurricane Ridge Winter Sports Club 10/14/20 Profit & Loss Accrual Basis January through December 2019 Page 3 1/21/20 LTAC Agenda Packet Pg. 71 1/21/20 LTAC Agenda Packet Pg. 72 HURRICANE RIDGE WINTER SPORTS AREA SKI & SNOWBOARD 104 90 5 5 101 101 101 SEATTLESEATTLE Rice St. Map not to scale. Hurricane Ridge Pkwy. VICTORIA PORT ANGELES Canada United S t a t e s HURRICANE RIDGEHURRICANE RIDGE WINTER SPORTS AREA Strait of Juan de Fuca Olympic National Park Port Angeles, WA HurricaneRidge.com (848) 667-7669 Winter Season Facts Winter season: Mid-December thru end of March Hours: Saturdays & Sundays, 10am to 4pm & some holidays Average annual snowfall: 400 inches Lowest base elevation: 4,800 feet Highest elevation: 5,500 feet Longest vertical drop: 700 feet Rope tows: 2 Poma lift: 1 Tubing: Yes Trails: 10 Terrain park: Yes Directions: From Seattle, take Hwy 104 and the Hood Canal Bridge to the Olympic Peninsula, then Hwy 101 to Port Angeles. Turn south onto Race Street, watch for the sign, then a slight right onto Hurricane Ridge Parkway. The National Park charges an entrance fee of $30 per vehicle or you can purchase a yearly pass for $55. Weather dependent, the road usually opens to uphill traffic at 9am and closes to uphill traffic at 4pm. Parking is limited, especially on powder days so it is best to arrive at the gate by 8am. HURRICANE RIDGE WINTER SPORTS AREA SKI & SNOWBOARD Olympic National Park Port Angeles, WA HurricaneRidge.com (848) 667-7669Photo credit: Gregory BirchPhoto credit: Gregory Birch Photo credit: Gregory Birch 1/21/20 LTAC Agenda Packet Pg. 73 Hurricane Ridge Ski and Snowboard Area is located in the Olympic National Park, 17 miles south of Port Angeles, Washington. Rising a mile high, Hurricane Ridge offers winter recreation and activities and features winter vistas unmatched anywhere in the Pacific Northwest. We are a small, family oriented ski area, offering a quality winter sports experience, without the high cost or congestion of most ski areas. The Ridge boasts some groomed areas, but for the accomplished skier or snowboarder the steeps, bowls and glades are well worth the effort it takes to get there! Equipment Rentals Just about everything you need for alpine, Nordic, and snow- shoeing is available for rent at the Hurricane Ridge Mountain View Café & Gift Shop, located in the Hurricane Ridge Visitor Center. For snowboard rentals see North by Northwest in Port Angeles. Snow School The Ridge has offered a Ski School for over 50 years. Our classes and instructors follow the PSIA and AASI ideals, insuring professionalism in all aspects of the school. We offer Multi-week lessons, Drop-in Group lessons, and Private lessons. Please visit HurricaneRidge.com for more info. Lift Ticket Prices Bunny $20 Intermediate $36 Poma + All Lifts $50 Tubing (60 min) $14 Individual Pass $325 Family Pass $600 Additional Family Member $50 Butch’s Corporate Pass $1,000 Indy Pass $199 Hurricane Ridge Ski Team The Ski Team program provides participants the opportunity to develop strong racing skills through training both on and off the hill and through directed free skiing. This fun and enjoyable program creates strong racers and excellent skiers who love the sport. The Team hosts a race each season and the team travels to compete in races at other areas. 4th & 5th Graders Ride Free Program Fourth and fifth graders receive FREE lift tickets for the winter season. Just bring proof of enrollment in fourth or fifth grade to the Mountain Operations Center ticket window along with a completed application to receive a free ticket. Home schoolers bring proof of age. It’s just that easy. OUTDOOR ADVENUTRES FOR ALL! SKIING & RIDING • TUBING • WINTER SPORTS SCHOOL • NORDIC SKIING & SNOWSHOEING Partner Resort with Printed material provided by Olympic National Park Port Angeles, WA (848) 667-7669 HurricaneRidge.com 1/21/20 LTAC Agenda Packet Pg. 74 1/21/20 LTAC Agenda Packet Pg. 75 1/21/20 LTAC Agenda Packet Pg. 76 1/21/20 LTAC Agenda Packet Pg. 77 1/21/20 LTAC Agenda Packet Pg. 78 1/21/20 LTAC Agenda Packet Pg. 79 1/21/20 LTAC Agenda Packet Pg. 80 1/21/20 LTAC Agenda Packet Pg. 81 1/21/20 LTAC Agenda Packet Pg. 82 1/21/20 LTAC Agenda Packet Pg. 83 1/21/20 LTAC Agenda Packet Pg. 84 1/21/20 LTAC Agenda Packet Pg. 85 1/21/20 LTAC Agenda Packet Pg. 86 1/21/20 LTAC Agenda Packet Pg. 87 1/21/20 LTAC Agenda Packet Pg. 88 1/21/20 LTAC Agenda Packet Pg. 89 1/21/20 LTAC Agenda Packet Pg. 90 1/21/20 LTAC Agenda Packet Pg. 91 Amount of Lodging Tax Requested: $ 3,000 Organization/Agency Name: Olympic Culinary Loop Federal Tax ID Number: 27-0442372 Facility Name or Operation (if applicable): Contact Name and Title: Steve Shivey, Marketing Director Mailing Address: POB 473 City: Port Angeles State: WA Zip: 98362 Phone: 360-877-4332 Email Address: info@OlympicCulinaryLoop.com Check all service categories that apply to this application: ☒ Tourism Promotion/Marketing ☒ Operation of a Tourism Promotion Agency ☐ Operation of a Tourism-Related Facility owned or operated or non-profit organization ☐ Operation and/or Capital Costs of a Tourism-Related Facility owned by a municipality Check which one of the following applies to your agency: ☒ Non-Profit (Attach copy of current non-profit corporate registration with Washington Secretary of State) ☐ Public Agency CERTIFICATION I am an authorized agent of the organization/agency applying for funding. I have read the application instructions and understand that: • I am proposing a tourism-related service for 2019 2021. If awarded, my organization intends to enter into a Municipal Services Contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit to use City property, if applicable. • The City of Port Angeles will only reimburse those costs actually incurred by my organization/agency and only after the service is rendered, paid for if provided by a third party, and a signed Request for Reimbursement form (or other form acceptable to the City) has been submitted to the City, including copies of invoic es and payment documentation. • My agency will be required to submit a report documenting economic impact results in a format determined by the City. Signature Date: January 2, 2021 Printed Name: Steve Shively 2021 Lodging Tax Fund Non-Event Application This application is for non-event related proposals only. 1/21/20 LTAC Agenda Packet Pg. 92 City of Port Angeles Tourism Promotion Non -Event Application Page 2 Application Questionnaire 1. Describe your tourism-related operation/facility. Answer: OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION (aka Olympic Culinary Loop and/or OCL) is the only representative tourism marketing organization promoting the foundational culinary tourism sector around all four counties of the Olympic Peninsula. Through our core print & digitally downloaded project, “The Map”, and supporting website and social media platforms, OCL educates, amplifies, and originates the messaging regarding culinary tourism across the Peninsula. 2. Describe how your operation or facility provides or will provide increased tourism activity in Port Angeles. Answer: Research continually shows “Foodies” as one of the four primary personas visiting the Olympic Peninsula. OCL is best positioned to focus the marketing of Olympic Peninsula’s delicious culinary tourism messages. Our “appetizing itineraries” illustrate multi day packaged combos of “See, Do, Dine, and Stay” in each of the four counties around our Peninsula. Our monthly “Fresh Sheet” offers a real-time call to action featuring member’s specials and offerings to a subscriber list of 10,000+ hungry “Taste Tourist”. Our “Culinary Calendar” – typically - features Winter, Spring, Summer and Fall culinary events and special events such as the Dungeness Seafood & Crab Festival. Yet due to COVID-19 festival marketing has been replaced with the survival of this essential tourism sector. The primary emphasis of our audience focus is for “Taste Tourist’s” travel 50+ miles to their multi element culinary experience. Our Map distribution is testament to marketing along the I-5 corridor and beyond. During COVID-19 we worked collaboratively to launch EatLocalFirstOlyPen.com and heighten the essential sense of place associated with local food systems. We continue to reach out to PA tourism marketing in an effort to collaborate specifically on Port Angeles focused culinary marketing, much in the same way we do with Ocean Shores, Sequim and Port Townsend. 3. If you have received Lodging Tax Funds in prior years, what are you doing differently this year? If this is your first-time requesting funding, what is your reason for the request? Answer: We will continue our strategic distribution of ‘lure’ brochures through the ferry system and key I-5 corridor areas, inclusive of SEA and PDX airports. This lure brochure is supported by a real-time PDF download of the full OCL “Map” and website based custom itinerary building tools. Due to COVID-19 we foresee 1&2Q2021 focused on messaging of Eat Local First – Olympic Peninsula, promotion of the ShowWALove.com gift certificate portal, and promoting the “personalities behind the labels” of both our added-value producers and passionate culinary professionals. As the vaccine is widely distributed and the ability to – once again – congregate for traditional culinary festivals, such as October’s Dungeness Crab and Seafood Festival, OCL will again be promoting the event and producing content such the CrabFest cooking demo stage. 4. Describe the prior success of your operation/facility in attracting tourists. How do you define success? Answer: Prior to COVID-19 our culinary tourism success was seen in annual increases of 3-5+% in every Clallam County visitors’ dollar spent on food, based on research prepared annually by Dean 1/21/20 LTAC Agenda Packet Pg. 93 City of Port Angeles Tourism Promotion Non -Event Application Page 3 Runyan Associates. Since COVID-19 our success will most noticeable if OCL is able, in part, with local government officials, to help the largest percentage of the whole culinary tourism industry survive the pandemic. For without a robust and Olympic Peninsula authentic culinary tourism industry to welcome back post-pandemic visitors, the Olympic Peninsula’s food scene will consist largely of generic, drive-through, Golden-Arches’ offerings. 5. Describe you target tourist audience (location, demographics, etc.) Answer: The primary emphasis of our audience focus is for “Taste Tourist’s” travel 50+ miles to their multi element culinary experience. Our Map distribution is testament to marketing along the I-5 corridor and beyond. MAP fulfillment requests come in from 32 states and 8 foreign countries. Social media analytics indicate that 25-54-year age range, 57-43% men over women represent our core demographic. Our collaborative Eat Local First – Olympic Peninsula campaign also has a support and preserve call-to-action for our communities. We feel that this is valid Costs of a Tourism-Related Infrastructure during these unpresented times. 6. Describe how you will use Lodging Tax Funds to attract tourists. Answer: Our “appetizing itineraries” illustrate and inspire multi day packaged combos of “See, Do, Dine, and Stay” in each of the four counties around our Peninsula. Our monthly “Fresh Sheet” offers a real- time call to action featuring member’s specials and offerings to a subscriber list of 10,000+ hungry “Taste Tourist”. Our “Culinary Calendar” features Winter, Spring, Summer and Fall culinary events and special events such as the Dungeness Seafood & Crab Festival. 7. Describe how your request will promote lodging establishments, restaurants, and businesses located in the City of Port Angeles. Answer: We promote “Eat Your Way Around the LOOP” by illustrating the size and scope of “YUM!” to discover here. We promote See, Do, Dine and Stay itineraries that radiate from a ‘basecamp’ of local accommodations, experience local production of food and added-value producers, and culminates with a curated listing of cooperative restaurant partners who pride themselves in buying, service and celebrating local products throughout their menu. 8. Are you applying for Lodging Tax funds from another jurisdiction? Check the appropriate box (Yes☒or No☐)? If yes, list the other jurisdiction(s) and amount(s) requested. Answer: City of Ocean Shores - $1,000, City of Port Townsend, $750, City of Sequim - $1,000, Jefferson County - $5,000, Clallam County $5,000, Mason County - $1,000, Grays Harbor - $3,500, Kitsap County - $500, Island County - $250. 9. What is the overall budget for your operation/facility? What percent of the budget are you requesting from Port Angeles Lodging Tax Fund? What percentage of your budget is related to tourism and marketing activities? Answer: $34,800 total budget. The request of Port Angeles total 8.62% of total budget. OCL annually relies on 50% partner contributions from LTAC and 50% from industry members. However, due to COVID-19, our industry members will most likely continue to be hard pressed to contribute much until 3 or 4Q2021. 100% of Olympic Culinary Loop’s budget is related to tourism and tourism marketing activities. 1/21/20 LTAC Agenda Packet Pg. 94 City of Port Angeles Tourism Promotion Non -Event Application Page 4 10. What will you cut from your proposal or do differently if full funding for your request is not available or recommended? How is Lodging Tax funding essential to the success of your proposal? Answer: Emphasis and focus, e.g. integrating FAM tours through town and overall sense of place marketing content, such as the attached 2-page Advertorial examples done in partnership with city of Port Townsend, would be reduced should Port Angeles not fully fund our request for support. 11. How does this proposal demonstrate use of Lodging Tax Funds in accordance with RCW 67.28.1816? Please be specific and cite code directly. Answer: OCL directly promotes tourism marketing of special events and festivals designed to attract tourists (1.b), primarily focusing advertising and promotions to visitors fifty-miles or more – one-way – from their place of residence, for the purpose of day or overnight travel. (2.a.ii) 12. Did your organization submit an “Intent to Apply” Form for LTAC consideration during their budget recommendation (Yes☒or No☐)? Application Deadline: By Friday, January 8, 2020 at 5:00 pm– received at ced@cityofpa.us. To be eligible for consideration, your complete proposal must be received by the deadline. The Committee will review proposals in a public meeting and determine funding recipients and levels of funding. Submit one digital copy of the proposal coversheet, completed questionn aire, and any below attachment in ONE pdf document to: ced@cityofpa.us • If you have any questions on how to submit, please contact the above email. • You must complete and sign the application cover sheet with this packet (signature is best quality as digital. Planning Division Staff can assist in a successful digital pdf signature.). • You may either use the Supplemental Form or type the questions and answers on separate sheets of paper. Attach in 8.5x11 format: 1. Itemized budget for your non-event related operation or capital facility (income and expenses). 2. Description of, and a budget showing how you intend to use the amount requested from the City of Port Angeles. 3. A copy of your agency’s current registration with the Washington Secretary of State. 4. A copy of your agency’s City of Port Angeles business license (if applicable). 5. (Optional) Brochures or other information about your facility or items showing recent tourism promotion efforts – Limited to 8 pages, 8.5 x 11 inches. The proposal and all documents filed with the City are public records. The City may choose to post on its website copies of the proposals and attached documents. 1/21/20 LTAC Agenda Packet Pg. 95 2020 Actual 2021 Proposed Line INCOME 2 Display Advertising $4,500.00 $1,000.00 4 Partners 5 Mason County $750.00 $1,000.00 6 Ocean Shores $1,000.00 $1,000.00 7 Grays Harbor $0.00 $3,500.00 8 Port Townsend $1,000.00 $750.00 9 Jefferson County TCC $5,000.00 $5,000.00 10 Port Angeles $0.00 $3,000.00 11 Sequim $1,000.00 $1,000.00 12 OPVB (Clallam)$5,000.00 $5,000.00 13 Partners - Other $1,000.00 $750.00 14 Total Partners $15,000.00 $17,000.00 20 Membership Dues 21 Associate $3,300.00 $4,000.00 22 Festival or Culinary Event $3,025.00 $1,800.00 23 Industry $7,830.00 $5,000.00 24 Pathways-to-Peninsula $4,350.00 $500.00 25 Corporate $7,450.00 $6,500.00 26 Total Membership Dues $25,955.00 $17,800.00 27 Other Types of Income - Other 28 Total Income $ 40,955.00 $ 34,800.00 30 EXPENSE 31 Culinary Adventure "legacy lure" MAP (Ferry)$3,136 $1,770 32 Design Refresh (creative)$783.33 $150.00 33 Map printing - members $3,739.00 $280.00 34 Educational/Outreach $0.00 $150.00 35 Social media boosts $0.00 $240.00 36 Opportunity $500.00 $500.00 37 Total Culinary Adventure/Lure Map $ 8,158.33 $ 3,090.00 40 Website Maintenance $500.00 $300.00 41 Website Host/domaine renewal $400.00 $600.00 42 Web support $0.00 $0.00 43 Total Website $900.00 $900.00 45 Membership Director & Admin Asst 46 Marketing - MD 47 Meals 48 postage 49 Expenses - reimbursed/diem $2,500.00 $900.00 Olympic Culinary Loop Budget 1/21/20 LTAC Agenda Packet Pg. 96 50 Lodging 51 Subscription 52 Office/Misc $250.00 $0.00 53 Mileage 54 Admin Service transferred $1,500.00 $375.00 55 Contractor Services $18,000.00 $18,000.00 56 Commissions - membership & map sales 7%$2,307.55 $500.00 57 Total Membership Director $24,557.55 $19,775.00 59 Contract Bookkeeping $3,468.00 $3,468.00 60 Travel - Admin $0.00 $0.00 61 $3,468.00 $3,468.00 63 Office Expenses $250.00 $250.00 64 Bank Charges (QB fee)$0.00 $0.00 65 Stripe $500.00 $375.00 66 Software-License $811.00 $500.00 67 Postage & Shipping $160.00 $325.00 68 D&O Insurance $600.00 $915.00 69 Professional Services - Tax Prep/QBs $1,400.00 $1,400.00 70 Total Office Expense $3,721.00 $3,765.00 71 Event Administration 72 BAD DEBT 74 Total Expense $ 40,804.88 $ 30,998.00 80 Balance $ 150.12 $ 3,802.00 1/21/20 LTAC Agenda Packet Pg. 97 For management use only Management Report Olympic Culinary Loop YTD October 2020 Prepared by Committed Accounting Services LLC Prepared on November 2, 2020 1/21/20 LTAC Agenda Packet Pg. 98 2/5 Table of Contents Statement of Activity..............................................................................................................................................3 Statement of Financial Position.............................................................................................................................5 1/21/20 LTAC Agenda Packet Pg. 99 Olympic Culinary Loop 3/5 Statement of Activity January - October, 2020 Total REVENUE Direct Support Partners City of Ocean Shores 2,750.00 Olympic Peninsula Visitors Bure 5,000.00 Port Angeles 1,500.00 Total Partners 9,250.00 Total Direct Support 9,250.00 In-Person Meeting 15.51 Jefferson County 5,500.00 Membership Dues 435.00 Associate 1,990.00 Corporate 2,585.00 Festival or Culinary Event 372.99 Industry 4,500.00 Total Membership Dues 9,882.99 Program Income 316.12 Services 50.00 Total Revenue 25,014.62 GROSS PROFIT 25,014.62 EXPENDITURES Culinary Adventure Map Advertising/Promotional 115.00 Total Culinary Adventure Map 115.00 Dues and Subscriptions 380.66 Membership Director Admin/Office/Postage/Misc 2,361.01 Advertising/Promotional 3,061.18 Contracted Services 15,125.00 Marketing - MD 70.00 Meals 58.55 Meetings 36.25 Mileage 271.44 Postage 34.31 Subscription 793.73 Total Membership Director 21,811.47 Professional Services Bookkeeping 2,890.00 Professional Services/QB&Tax Prep 600.00 Stripe Processing Fees 384.82 Total Expenditures 26,181.95 NET OPERATING REVENUE -1,167.33 1/21/20 LTAC Agenda Packet Pg. 100 Olympic Culinary Loop 4/5 Total NET REVENUE $ -1,167.33 1/21/20 LTAC Agenda Packet Pg. 101 Olympic Culinary Loop 5/5 Statement of Financial Position As of October 31, 2020 Total ASSETS Current Assets Bank Accounts First Federal 11,402.49 Total Bank Accounts 11,402.49 Total Current Assets 11,402.49 TOTAL ASSETS $11,402.49 LIABILITIES AND EQUITY Liabilities Long-Term Liabilities SBA Loans 5,000.00 Total Long-Term Liabilities 5,000.00 Total Liabilities 5,000.00 Equity Retained Earnings 7,569.82 Net Revenue -1,167.33 Total Equity 6,402.49 TOTAL LIABILITIES AND EQUITY $11,402.49 1/21/20 LTAC Agenda Packet Pg. 102 EXPRESS ANNUAL REPORT WITH CHANGES BUSINESS INFORMATION Business Name: OLYMPIC PENINSULA LOOP CULINARY TOURISM ASSOCIATION UBI Number: 602 934 255 Business Type: WA NONPROFIT CORPORATION Business Status: ACTIVE Principal Office Street Address: 2023 E. SIMS WAY #308, PORT ANGELES, WA, 98362, UNITED STATES Principal Office Mailing Address: PO BOX 473, PORT ANGELES, WA, 98362-0072, UNITED STATES Expiration Date: 06/30/2021 Jurisdiction: UNITED STATES, WASHINGTON Formation/Registration Date: 06/22/2009 Period of Duration: PERPETUAL Inactive Date: Nature of Business: INDUSTRIAL ASSOCIATION REGISTERED AGENT RCW 23.95.410 PRINCIPAL OFFICE Phone: 360-440-7006 Email: Filed Secretary of State State of Washington Date Filed: 09/18/2020 Effective Date: 09/18/2020 UBI #: 602 934 255 Registered Agent Name Street Address STEVEN SHIVELY 2023 E SIMS WAY, #308, PORT TOWNSEND, WA, 98368-6905, USA Mailing Address PO BOX 473, PORT ANGELES WA, 98362-0473, USA This document is a public record. For more information visit www.sos.wa.gov/corps Work Order #: 2020091800492679 - 1 Received Date: 09/18/2020 Amount Received: $10.00 1/21/20 LTAC Agenda Packet Pg. 103 STEVE@OLYMPICCULINARYLOOP.COM Street Address: 2023 E. SIMS WAY #308, PORT ANGELES, WA, 98362, USA Mailing Address: PO BOX 473, PORT ANGELES, WA, 98362-0072, USA GOVERNORS NATURE OF BUSINESS l INDUSTRIAL ASSOCIATION EFFECTIVE DATE Effective Date: 09/18/2020 CONTROLLING INTEREST 1. Does your entity own real property such as land or buildings (including leasehold interests) in Washington? NO 2. As of January 1, 2019, has there been a transfer of stock, other financial interest change, or an option agreement exercised that resulted in a transfer of at least 16⅔ percent interest in the entity? NO a. If “yes”, has the transfer of stock, other financial interest change, or an option agreement exercised resulted in a transfer of controlling interest (50 percent or greater)? NO 3. As of January 1, 2019, has an option agreement been executed allowing for the future purchase or acquisition of the entity? NO You must report a Controlling Interest Transfer Return IF: you answered "yes" to questions 1 AND 2a. Failure to report a Controlling Interest Transfer is subject to penalty provisions of RCW 82.45.220. For more information on Controlling Interest, visit www.dor.wa.gov/REET. RETURN ADDRESS FOR THIS FILING Attention: LISA MARTIN Email: INFO@OLYMPICCULINARYLOOP.COM Address: PO BOX 473, PORT ANGELES, WA, 98362-0072, USA Title Type Entity Name First Name Last Name GOVERNOR INDIVIDUAL LISA MARTIN GOVERNOR INDIVIDUAL DIANE SOLEM GOVERNOR INDIVIDUAL KRISTAN MCCARY This document is a public record. For more information visit www.sos.wa.gov/corps Work Order #: 2020091800492679 - 1 Received Date: 09/18/2020 Amount Received: $10.00 1/21/20 LTAC Agenda Packet Pg. 104 AUTHORIZED PERSON Person Type: INDIVIDUAL First Name: KRISTAN Last Name: MCCARY Title: SECRETARY This document is hereby executed under penalty of law and is to the best of my knowledge, true and correct. This document is a public record. For more information visit www.sos.wa.gov/corps Work Order #: 2020091800492679 - 1 Received Date: 09/18/2020 Amount Received: $10.00 1/21/20 LTAC Agenda Packet Pg. 105 (see the instructions for Part I) Check if the organization used Schedule O to respond to any question in this Part I 990-EZ 2019 Short Form Return of Organization Exempt From Income Tax Open to Public Inspection Part I Revenue, Expenses, and Changes in Net Assets or Fund Balances Under section 501(c), 527, or 4947(a)(1) of the Internal Revenue Code (except private foundations) Do not enter social security numbers on this form as it may be made public. A For the 2019 calendar year, or tax year beginning , 2019, and ending , 20 B D Employer identification number E F G H I Website: J K L 1 1 2 2 3 3 4 4 5a 5a b 5b c 5c 6 a 6a b Revenue6b c 6c d 6d 7a 7a b 7b c 7c 8 8 9 9 10 10 11 11 12 12 13 13 14 14 Expenses15 15 16 16 17 17 18 18 19 19 20 20 Net Assets21 21 For Paperwork Reduction Act Notice, see the separate instructions. Go to www.irs.gov/Form990EZ for instructions and the latest information. Telephone number Group Exemption Number Accounting Method: Cash Accrual Other (specify)Check if the organization is not required to attach Schedule B Tax-exempt status (check only one) -(Form 990, 990-EZ, or 990-PF). Form of organization: Corporation Trust Association Other Add lines 5b, 6c, and 7b to line 9 to determine gross receipts. If gross receipts are $200,000 or more, or if total assets (Part II, column (B)) are $500,000 or more, file Form 990 instead of Form 990-EZ $ Contributions, gifts, grants, and similar amounts received Program service revenue including government fees and contracts Membership dues and assessments Investment income Gross amount from sale of assets other than inventory Less: cost or other basis and sales expenses Gain or (loss) from sale of assets other than inventory (Subtract line 5b from line 5a) Gaming and fundraising events: Gross income from gaming (attach Schedule G if greater than $15,000) Gross income from fundraising events (not including $of contributions from fundraising events reported on line 1) (attach Schedule G if the sum of such gross income and contributions exceeds $15,000) Less: direct expenses from gaming and fundraising events Net income or (loss) from gaming and fundraising events (add lines 6a and 6b and subtract line 6c) Gross sales of inventory, less returns and allowances Less: cost of goods sold Gross profit or (loss) from sales of inventory (Subtract line 7b from line 7a) Other revenue (describe in Schedule O) Total revenue. Add lines 1, 2, 3, 4, 5c, 6d, 7c, and 8 Grants and similar amounts paid (list in Schedule O) Benefits paid to or for members Salaries, other compensation, and employee benefits Professional fees and other payments to independent contractors Occupancy, rent, utilities, and maintenance Printing, publications, postage, and shipping Other expenses (describe in Schedule O) Total expenses. Add lines 10 through 16 Excess or (deficit) for the year (Subtract line 17 from line 9) Net assets or fund balances at beginning of year (from line 27, column (A)) (must agree with end-of-year figure reported on prior year's return) Other changes in net assets or fund balances (explain in Schedule O) Net assets or fund balances at end of year. Combine lines 18 through 20 Form 990-EZ (2019) C OMB No. 1545-0047 Form Department of the Treasury Internal Revenue Service Name of organizationCheck if applicable: Address change Number and street (or P.O. box, if mail is not delivered to street address)Room/suiteName change Initial return Final return/terminated City or town, state or province, country, and ZIP or foreign postal codeAmended return Application pending 501(c)(3) 501(c)( ) (insert no.) 4947(a)(1) or 527 EEA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OLYMPIC PENIN LOOP CULINARY TOURISM ASSOC 27-0442372 PO BOX 670 (360)580-7980 Port Angeles, WA 98362 X X 4 X 52,486 X 25,690 26,796 52,486 22,133 4,306 17,433 43,872 8,614 12,238 (592) 20,260 1/21/20 LTAC Agenda Packet Pg. 106 Form 990-EZ (2019) (A) Beginning of year (B) End of year (Required for section 501(c)(3) and 501(c)(4) others.) Balance Sheets (see the instructions for Part II) Check if the organization used Schedule O to respond to any question in this Part II Statement of Program Service Accomplishments (see the instructions for Part III) Check if the organization used Schedule O to respond to any question in this Part III Part II Part III Part IV 22 22 23 23 24 24 25 Total assets 25 26 26 27 27 Expenses 28 28a 29 29a 30 30a 31 31a 32 32 Page 2 Cash, savings, and investments Land and buildings Other assets (describe in Schedule O) Total liabilities (describe in Schedule O) Net assets or fund balances (line 27 of column (B) must agree with line 21) What is the organization's primary exempt purpose? Describe the organization's program service accomplishments for each of its three largest program services, as measured by expenses. In a clear and concise manner, describe the services provided, the number of persons benefited, and other relevant information for each program title. (Grants $) If this amount includes foreign grants, check here (Grants $) If this amount includes foreign grants, check here (Grants $) If this amount includes foreign grants, check here Other program services (describe in Schedule O) (Grants $) If this amount includes foreign grants, check here Total program service expenses (add lines 28a through 31a) List of Officers, Directors, Trustees, and Key Employees (list each one even if not compensated - see the instructions for Part IV) Check if the organization used Schedule O to respond to any question in this Part IV Form 990-EZ (2019) (c)(d)(b)(e) (a) (if not paid, enter -0-) Reportable Health benefits,Average Estimated amount ofcompensationcontributions to employeeName and title hours per week other compensation(Forms W-2/1099-MISC) benefit plans, anddevoted to position deferred compensation EEA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OLYMPIC PENIN LOOP CULINARY TOURISM ASSOC 27-0442372 X 12,238 7,570 0 0 0 12,690 12,238 20,260 0 0 12,238 20,260 X SEE SCHEDULE O SEE SCHEDULE O 18,000 18,000 LISA MARTIN PRESIDENT 10.00 0 0 0 DIANE SOLEM DIRECTOR 5.00 0 0 0 KRISTAN MCCARY SECRETARY 10.00 0 0 0 CANDI BACHTELL DIRECTOR 10.00 0 0 0 CRYSTIE KISLER DIRECTOR 5.00 0 0 0 MARSHA MASSEY TREASURER 5.00 0 0 0 NEIL CONKLIN DIRECTOR 5.00 0 0 0 DANE MURPHY DIRECTOR 5.00 0 0 0 LISSA JAMES MONBERG DIRECTOR 5.00 0 0 0 JEFF BETINOL DIRECTOR 5.00 0 0 0 JAN MORRIS DIRECTOR 5.00 0 0 0 1/21/20 LTAC Agenda Packet Pg. 107 Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, it is true, correct, and complete. Declaration of preparer (other than officer) is based on all information of which preparer has any knowledge. Part VI Section 501(c)(3) Organizations Only Sign Here Paid Preparer Use Only All section 501(c)(3) organizations must answer questions 47 - 49b and 52, and complete the tables for lines 50 and 51. Check if the organization used Schedule O to respond to any question in this Part VI Yes No 46 46 Yes No 47 47 48 48 49a 49a b 49b 50 f 51 d 52 Yes No Yes No Page 4 Did the organization engage, directly or indirectly, in political campaign activities on behalf of or in opposition to candidates for public office? If "Yes," complete Schedule C, Part I Did the organization engage in lobbying activities or have a section 501(h) election in effect during the tax year? If "Yes," complete Schedule C, Part II Is the organization a school as described in section 170(b)(1)(A)(ii)? If "Yes," complete Schedule E Did the organization make any transfers to an exempt non-charitable related organization? If "Yes," was the related organization a section 527 organization? Complete this table for the organization's five highest compensated employees (other than officers, directors, trustees and key employees) who each received more than $100,000 of compensation from the organization. If there is none, enter "None." Total number of other employees paid over $100,000 Complete this table for the organization's five highest compensated independent contractors who each received more than $100,000 of compensation from the organization. If there is none, enter "None." Total number of other independent contractors each receiving over $100,000 Did the organization complete Schedule A? Note: All section 501(c)(3) organizations must attach a completed Schedule A May the IRS discuss this return with the preparer shown above? See instructions Form 990-EZ (2019) (d)(c)(b)(e) (a) (a)(b)(c) Form 990-EZ (2019) Health benefits,ReportableAverage Estimated amount of contributions to employeeName and title of each employee hours per week compensation benefit plans, and deferred other compensation devoted to position (Forms W-2/1099-MISC)compensation Name and business address of each independent contractor Type of service Compensation Signature of officer Date Type or print name and title Print/Type preparer's name Preparer's signature Date PTINCheck if self-employed Firm's name Firm's EIN Firm's address Phone no. EEA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OLYMPIC PENIN LOOP CULINARY TOURISM ASSOC 27-0442372 X MARSHA MASSEY MARSHA MASSEY, TREASURER SHERRY LACEY CPA SHERRY LACEY CPA 05-12-2020 XXXXXXXXX OLYMPIC TAX AND BUSINESS CONSULTING P O BOX 2129 BELFAIR WA 98528 360-275-0998 X 1/21/20 LTAC Agenda Packet Pg. 108 2019Supplemental Information to Form 990 or 990-EZSCHEDULE O Open to Public Inspection (Form 990 or 990-EZ)Complete to provide information for responses to specific questions on Form 990 or 990-EZ or to provide any additional information. Attach to Form 990 or 990-EZ. For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990-EZ. Go to www.irs.gov/Form990 for the latest information. Employer identification number Schedule O (Form 990 or 990-EZ) (2019) OMB No. 1545-0047 Department of the Treasury Internal Revenue Service Name of the organization EEA OLYMPIC PENIN LOOP CULINARY TOURISM ASSOC 27-0442372 01. Description of other expenses (Part I, line 16) Description Amount ADVERTISING AND PROMOTION 6,990 BANK CHARGES 2 CONTINUING EDUC 4,291 DUES & SUBSCRIPTIONS 732 INSURANCE 775 OVERHEAD EXPENSES 819 SOFTWARE FEES 388 TRAVEL 3,436 02. Other changes in net assets or fund balances (Part I, line 20) Description Amount PRIOR PERIOD ADJUST (592) 03. Description of other assets (Part II, line 24) Category Beginning of Year End of Year ACCOUNTS RECEIV 0 12,690 04. Part III, response or note to any other line in Part III FORM 990-EZ, PART III - ORGANIZATION'S PRIMARY EXEMPT PURPOSE THE OLYMPIC PENINSULA CULINARY TOURISM ASSOCIATION EXISTS TO DEFINE, PROMOTE AND CELEBRATE THE OLYMPIC PENINSULA'S UNIQUE CULINARY EXPERIENCE, EDUCATE CONSUMERS, AND ULTIMATELY ESTABLISH THE REGION AS A NICHE DESTINATION TO ENHANCE ECONOMIC DEVELOPMENT AND THE REGION'S TOURISM PRODUCT. THE ASSOCIATION ACCOMPLISHES ITS MISSION BY: (1) BRINGING 1/21/20 LTAC Agenda Packet Pg. 109 2 Employer identification number Schedule O (Form 990 or 990-EZ) (2019) Schedule O (Form 990 or 990-EZ) (2019)Page Name of the organization EEA OLYMPIC PENIN LOOP CULINARY TOURISM ASSOC 27-0442372 AND (4) SUPPORTING COST-EFFICIENT LOCAL DISTRIBUTION SYSTEMS THAT REDUCE THE CARBON FOOTPRINT. FORM 990-EZ, PART III, LINE 28 - STATEMENT OF PROGRAM SERVICE ACCOMPLISHMENTS TO" ORGANIZATION PROVIDING A SINGLE VOICE FOR THE REGION'S CULINARY TOURISM INDUSTRY AND WITH INDUSTRY STAKEHOLDERS AND LIAISE WITH BUSINESSES AND ORGANIZATIONS WHO INFLUENCE TOURISM ON THE OLYMPIC PENINSULA. 1/21/20 LTAC Agenda Packet Pg. 110 Bringing together the best in the region’s culinary interests from farm and sea to table. Facilitating industry networking and partnership opportunities Creating educational culinary experiences for “Taste Tourists” Communicating & celebrating regional culinary tourism success Generating awareness about the overall bounty of the Peninsula PO Box 473 • Port Angeles, WA 98362 • (360) 877-4332 OlympicCulinaryLoop.com OUR MISSION Check out the monthly “Fresh Sheet” at OlympicCulinaryLoop.com/fresh-sheet, look online for more local & seasonal itineraries or make up your own! GO: From Seas to Summit and Canal to Coast! Travel the LOOP or follow a taste trail. SEE: Set foot in the soils of growing food and chat with farmers and artisan makers. DO: Sniff the lavender fields, walk in a rainfor- est, climb peaks, hike beaches, shop farmers markets. Enjoy as you work up an appetite! EAT: Farm-to-Fork couldn’t be closer as you savor great seafood and sip fine wines and ciders, or bite into wholesome food crafted inhouse as you drink small batch spirits or organic coffee roasted onsite. STAY: Celebrate with fellow foodies in acco- modations eager to share the most delicious details of the Olympic Culinary Loop. From B&B’s to hotels and historic lodges, book a “base camp” or travel from inn-to-inn as you eat your way around the LOOP! ASK: A local expert at any of dozens of Visitor Information Centers or contact the Olympic Peninsula Visitor Bureau, OlympicPeninsula.org • 1-800-942-4042 APPETIZING ITINERARIES Ask for Chef Ron’s official Olympic Peninsula Seafood Chowder by name. YUM! FRESH | LOCAL | SEASONAL | SUSTAINABLE OlympicCulinaryLoop.com CULINARY FESTIVALS & MORE Over 100 restaurants, farms and producers to visit and taste. Be sure to return to the LOOP for any and all of our world famous Festivals! Seasonal Cider & Wine trails, Chocolate and Lavender, plus year-round celebrations of local Olympic Coast Cuisine. Subscribe to our monthly “Fresh Sheet” eNewsletter or visit olympicculinaryloop.com/events- calendar for more information on these and other events WINTER Red Wine & Chocolate Tour: Olympic Peninsula Wineries each Feb. • OlympicPeninsulaWineries.org SPRING Ocean Shores Razor Clam & Seafood Festival: Convention Ctr., 3rd weekend of March • OSRazorClamFestival.org SUMMER Lavender Farm Tours, Sequim: mid-July VictorsLavender.com/lavender-festival-highlights FALL Dungeness Crab & Seafood Festival: Port Angeles City Pier, every Oct. • CrabFestival.org CULINARY MAP DELICIOUS EXPERIENCES Around Washington State’s Olympic Peninsula 'lure' print MAP1/21/20 LTAC Agenda Packet Pg. 111 has been the most delicious way to experi- ence the Olympic Peninsula. Olympic Coast Cuisine is flavored by the region’s diverse micro-climates, coastal proximity, and Native American heritage. Sustainable locally grown and harvested fruits, vegetables, herbs and berries, gathered game, bountiful native sea fare, and handcrafted area wines offer farm- to-table experiences with a unique sense of place. Freshly prepared Olympic Coast Cuisine is best enjoyed amid the beautiful scenery that surrounds the Olympic Culinary Loop FOR YEARS THE OLYMPIC CULINARY LOOP 0 1. Go to OlympicCulinaryLoop.com and “SEARCH THE LOOP!” by Name, Location or Category Type. 2. Search results—and detailed listings—give you the option to “View Favorites” (upper right corner of any page). 3. Print out Favorites and start your culinary adventure! Be sure to Post a Review on your Favorites listing. Share your adventures with others by sending your custom trip of Favorite s to Info@OlympicCulinaryLoop.com. READ ON FOR THE INSIDER’S SCOOP ON THE BEST sights, activi- ties, and lodgings as you travel the Olympic Culinary Loop. Or use our online “Add Favorites” tag to easily craft your very own itinerary. FIND US @OlympicCulinaryLoop 1/21/20 LTAC Agenda Packet Pg. 112 2-Page PT Leader co- opt Advetorial 1/21/20 LTAC Agenda Packet Pg. 113 Seattle-Tacoma International Airport keep your eye open in Concourse D 4Q2020 SEA "SpotLight" display Ad1/21/20 LTAC Agenda Packet Pg. 114 1/21/20 LTAC Agenda Packet Pg. 115 OCL leads of list of NW T&L's "must-taste" NW Food Trails! 1/21/20 LTAC Agenda Packet Pg. 116 1/21/20 LTAC Agenda Packet Pg. 117 ,-9ii3o,hR 2021 Lodging Tox Fund Non-Event Applicotion Ihis opplicqlion is for non-eye ni relqted proposols only. Amount of Lodging Tax Requested: $28.000 Orga n ization/Agen cy N ame: OLYM Pl C PEN I NSU LA TOU RISM COM M ISSION (OPTC) LF! -- Federal Tax lD Number: 91-1355604 Facility Name or Operation (if applicable)OPTC Annual Resional Destination Marketine Contact Name and Title: Marsha Massev. Executive Director-OPVB:Adninistrator-OPTC Mailing Address: P.O. Box 670 City Port Angeles Phone: 360.452.8552 Email Address: Director@olvmoicoeninsula org State:WA 98362 Check all service categories that apply to this application X Tourism Promotion/Marketing X Operation of a Tourism Promotion Agency n Operation of a Tourism-Related Facility owned or operated or non-profit organization n Operation and/or Capital Costs of a Tourism-Related Facility owned by a municipality Check which one of the following applies to your agency: X Non-Profit (Attoch copy of crrent non-profit corporote registration with Woshington Secretary of Stote) n Public Agency CERTIFICATION I am an authorized agent of the organization/agency applying for funding. I have read the application instructions and understand that: o I am proposing a tourism-related service for 2OI9.lf awarded, my organization intends to enter into a Municipal Services Contr.rct with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit to use City propertT, if applicable. o The City of Port Angeles will on y reimburse those costs actually incurred by my organization/agency and only after th service is rendered, paid for if provided by a third party, and a signed Request for Reimbursement form (o other form acceptable to the City) has been submitted to th= City, including copies of invoices and paymen documentation o My age will be required to submit a report documenting economic impact results in a format determined by the Sig nature 4tl/.^bJrL, MA-nt . Printed Name: Marsha Massev t Date :.lanuarv 5 )O)I 1/21/20 LTAC Agenda Packet Pg. 118 Application Questionnai re 1. Describe your tourism-related operationfacility. Answer: The Olympic Peninsula Tourism Commission (OPTC) is a cooperative marketing partnership among area cities, counties, and marketirg entities that, together, have been collaborating for over L5 years to market the broader destination of the Olympic Peninsula to out-of-area visitors. Our focus is entirely on people who will travel more than 50 miles to the destination, with primary emphasis on those who will stay overnight in the destination. No.mal target market areas include the " -5 corridor", from Bellingham to Portland, with emphasis on Metro Seattle; Metro Portland; Victoria, BC and Vancouver lsland; key feeder markets such as Oregon, California, Arizona, and Texas; and, in cooperation with Visit Seattle and the Port of Seattle, key inbound international markets, primarily UK, Germany, Fran:e, and growing Asian markets. For 2O2I, as we work together to rebuild our tourism industry, our focus will be closer to home: primarily the l-5 corridor, Washington, Oregon and California regional travel, and, once the US / Canadian border reopens, Vancouver lsland. We will expand for more national outreach as is sta6e appropriate. OPTC is a good example of the whrle being greater than the sum of its prrts. Working cooperatively, the Olympic Peninsula Tourism Commission (OPTC) partners share in the planning and implementation of annual marketing activities to inspire and inform travelers from outside the area to visit the Olympic Peninsula. Further details follow below. 2. Describe how your operation or facility provides or will provide increased tourism activity in Port Angeles. Answer: OPTC's marketing outr-.ach promotes the regional destination of the Olympic Peninsula, including Port Angeles. Our focus is on attracting overnight visitors to the Olympic Peninsula for multiple night stays, particularly in the shoulder seasons. We position the Olympic Peninsula as a road trip destination, as a pre- or post-cruise destination, and as a viable connector for those traveling through Washington and Oregon (particularly popular with internat onal travelers). Our website and travel planner feature all the key cities and attractions across the Olympic Peninsula, including Port Angeles. The lodging information in both our website and travel planner provide information on and website links to all lodging on the Olympic Peninsula, including Port Angeles. Our website's events calendar, as well as our regular enewsletter communications (50,000 distribution) feature events all across the Olympic Peninsula, including Port Angeles. Some of the Port Angeles events that have been previously supported through these :ommunications include: Winter lce Village, Juan de Fuca Festival, Arts and Draughts Festival, Dungeness Crab and Seafood Festival, Ride the Hurricane and numerous other sporting events. Our familiarization tours often overnight in Port Angeles. Allof these activities are designed to help drive increased tourism activity to the Olympic Peninsula, including Port Angeles. 3. lf you have received Lodging Tax Funds in prior years, what are you doing differently this year? lf this is your first-time requesting funding, what is your reason for the request? Answer: 2021 will be a year of rebuilding, following the pandemic-related travel restrictions of 2020, and their significant negative impact tc our local travel industry. Regional destination marketing only happens through the collaborative efforts of the OPTC partners. lt is vital to maintain the core destination functions, City of Port Angeles Tourism Promotion Nor-Event Applicaiion Page 2 1/21/20 LTAC Agenda Packet Pg. 119 including: the destination website, the travel planner production and fulfillment, the educational familiarization tour program, and the co-operative marketing efforts. While these don't change, we constantly look for ways to be more targeted in those efforts. Depending on final partner funding, some of the goals for 2O2t include: . Content development for destination website, including additional video o lmplementation of new lodging booking engine to website (no cost to lodging entities) r Continue to facilitate co-op advertising in WA State Visitors Guide and Scenic Byways Guide, as well as potential for co-op advertising in shoulder season campaign ads r Distribution of official 20n-2021 Olympic Peninsula Trovel Plowter (both print and digital), in response to visitor inquiries, as well bulk distribution to on- and off-Peninsula visitor centers, Seattle area hotels, SeaTac lntermtional Airport and on the WA State Ferry system. (Note: Due to COVID- related travel restrictions, our 2O2O distribution was lower than normal, and we will continue to use our current Travel Planner into 2021.) o Plan and execute familiarization tours for media, tour operators and travel influencers, as appropriate. Exploring virtual fam tours for 202I. o lncrease public relations outreach. o Develop marketing campaigns focused on spring and fall travel, to attract visitors in the shoulder seasons to the Olympic Peninsula. Marketing elements include print and digital advertising, social media, PR, and contests. 4. Describe the prior success of your operationffacility in attracting tourists. How do you define success? Answer: Statewide visitor spending and visitor impacts data (broken out at the county level) is now provided by the Washington Tourism Alliance, with research conducted by Tourism Economics and Longwoods lnternational The most recent information available is for 2019; summary for Clallam and Jefferson counties is as follows: A. VISITOR SPENDING: Clallam County: S200.2M (+z.a%l; Jefferson County: S126.SM ft .a%l B. STATE / LOCAL TAXES GEIJERATED BY DIRECT VISITOR SPENDII\IG: Clallam Co. S20.4M (+2.7%l; Jefferson co. S12.2M (+3.7%l C. TOURISM EMPLOYMENT./ EARNINGS IMPACTS (DirCCt ANd INdirECt): Clallam Co.2,37O Jobs / S80.3M Earnings; Jefferson Co. 1,569 Jobs / 550.2M Earnings. 2020 started out strong, looking to potentially be our best year ever for visits and visitor spending. Lodging tax indicators for stays through February 2020 were up 15% in both Port Angeles and unincorporated Clallam County. Visitor inquiries were coming in strong at the start of the year. Then, COV|Dl9 hit and everything took a dramatic drop. For the next seueral months, all indicators fell: visitor information requests, VIC traffic, Olympic National Parkvisits, hotelstays and lodging revenues (as indicated by reported city and county lodging tax reports), etc. Throughout the remainder of the year, OPTC partners worked together to respond, to communicate important information to potential visitors, and to begin to take phase-appropriate steps to reach out to nearby markets (primarily western WA) as appropriate, to encourage close-by travel to the spacious and accessible Olympic P:ninsula, capitalizing on the "get outdoors" message. As a result, it was a busier late summer than originally projected, and our "season" extendec further into autumn than usual, with October actually quite busy for many businesses (without the draw of the usual fall festivals). Year-end City of Port Angeles Tourism Promotion Non-Event Application Page 3 1/21/20 LTAC Agenda Packet Pg. 120 lodging tax revenues recovered somewhat, down less than originally projected at the beginning of the pandemic. Early pandemic projections were that 2020 lodging tax could be off as much as 50% from record 2019 levels; by year-end, unincorporated Clallam Co lodging tax was only (-20.5%) and City of Port Angeles was (-36.4%) below 2019, both indicating that some recovery had been achieved. Summarv of 2020 performance indicators (YTD November 2020. unless ctherwise noted): D. Lodging Tax Funds Generated (reported through December 202012 City of Port Angeles: $502,99a (36.4% YTD vs 2019) Unincorporated Clallam County: 5788,557 (-20.5% YTD vs 2019) E. Website Metrics (Sample): Website Visits: L67,2O8l+4O.5% YTD vs 2019) 51% Mobile | 44o/o Desktop lS%Tablet Page Views:362,2O1. (+3L% YTD vs 20191 Average Time on Site: 1:32 YTD F. Travel Planner Fulfillment: Direct to Consumer: 11,030 (-\L%YTDI Bu I k Distribution : 7 6,959 i,-t4% WDI G. Olympic National Park Visita:ions: YTD August 2O2O: t,722,972 (-3t%YTDI 5. Describe you target tourist audience (location, demographics, etc.) Answer: (a) Greater Puget Sound area (l-5 corridor): Bellingham to Portland, emphasis Metro Seattle and South Puget Sound, and Metro Portlard (b) Other Washington and Oregon markets (c ) British Columbia / Vancouver lsland - Victoria BC (once the US / Canadian border reopens) (d) Key feeder markets, including Oregon, California, Arizona, Texas, Florida, New York (e) Targeted international markets, in conjunction with Visit Seattle and Port of Seattle initiatives (primarily UK, France, Germany, China, Jaf,an, South Korea, and Australia) Based on research, our four primary target audiences are: outdoor adventure seekers, foodies, family travelers and romantics. 6. Describe how you will use Lodging Tax Funds to attract tourists. Answer: As a regional destination marketing group, the OPTC engages in a broad spectrum of ma rketing initiatives, including: o Production and distribution of the Olympic Peninsula Travel Planner with content for all municipalities (including Port Angeles), plus Olympic National Park and Forest, with events calendar and complete lodging listings for all partners. ln 2020,'J.I0,O00 Planners were produced. Due to COVID-related travel restrictions, our 2O2O distribution was lower than normal, and we will continue to use our current Travel Flanner into 202L, with a planned reprint mid-year. o Management of the destination website (www.OlvmpicPeninsula.org) including ongoing content development, events listirgs and lodging listings, to inspire travel to the Olympic Peninsula. o Regular destination promc,tion via social media engagement City of Port Angeles Tourism Promotion Nor-Event Application Page 4 1/21/20 LTAC Agenda Packet Pg. 121 a a Create co-operative advertising in important annual visitor guides, such as the Washington State Visitors Guide, the Scenic Byways Guide and Map, the MV Coho Magazine. OPTC "buys down the rate" for participating indi.ridualco-op ads, bytaking out a full page ad, and shares that cost savings with co-op partners. Develop annual destination marketing campaigns, targeted to attracting off-season spring and autumn travel, to attract key target market visitors from greater Puget Sound, metro Portland and across Washington State ta the Olympic Peninsula. This includes co-op advertising opportunities for OPTC partners, such as metro area bus ads and television. ln 2021,, we anticipate the reopening of U.S./Canada border, and at that time would also target travelers from Vancouver lsland. As domestic and international travel begins to return, we will plan and develop appropriate familiarization tours for nedia and travel professionals, including international, and social media influencers. We will also explore possibilities of virtual fam tours in 202L. Produce and distribute mcnthly destination communication through e-newsletters to over 50,000 consumers, plus area concierge and travel industry associates. a 7. Describe how your request will promote lodging establishments, restaurants, and businesses located in the City of Port Angeles. Answer: As the regional destination marketing organization, the OPTC works collaboratively with the 4 counties and key Peninsula cities (Port Angeles, Sequim, Forks, Clallan Bay/Sekiu and Port Townsend), plus the participants of Jeffersrn County Tourism Coordinating Council, to communicate a sense of place and inspire / attract visitors to choose the Olympic Peninsula over otler destinations, such as the Oregon Coast or the San Juan lslands, or Eastern WA. Once the potential visitor expresses interest in the overall destination, they are able - through the website and the travel planner, or direct travel counseling - to learn more about the specific bcations (such as Port Angeles) and their offerings (lodging, dining, activities) that might attract them to visit. The website and the Olynpic Peninsula Travel Planner feature specific destination and event information for each funding partner, ncluding Port Angeles. The Travel Planner also includes a detaile'l lodging guide for each partner, including Port Angeles. We crosslink from our website to the partners' tourism websites (including VisitPcrtAngeles.com) as well as to all partner lodging establishments so that the potential visitor can easily make a deeper dive to the specifics they are looking for. New in early 2O2L, we are adding a lodging booking widget to the website, which will link to the majority of lodging establishments on tre Olympic Peninsula, offering real-time availability, rate comparisons and direct links for bookings, to he p offer a more inclusive consumer experience, at no additional costs or commissions to the represented lodging. 8. Are you applying for Lodging Tax funds from another jurisdiction? Check the appropriate box (YesXor Notr)? lf yes, list the other jurisdiction(s)and amount(s) requested. Answer: OPTC represents multiple funding partners across the Olympic Peninsula. Majority of funding comes from partner LTACs (including Sequim, Port Townsend, Forks, Clallam Bay/Sekiu as well as Clallam, Jefferson, Mason and Grays Harbor counties). 2021, requested partner funding is as follows (Pleose note this budset is still draft, qs severol partner contributions for 2027 have not ve! been finalized.l: Clallam Bay / Sekiu: Forks Chamber of Commerce Grays Harbor Tourism S2,500 (pending) S1i.,ooo S10,000 (pending) City of Port Angeles Tourism Promotion Nor-Event Application Page 5 1/21/20 LTAC Agenda Packet Pg. 122 Jefferson Co. TCC 530,000 Lake Quinault lnnkeepers $5,000 (pending) Neah Bay / Makah 55,000 (pending) Olympic Pen. Visitor Bureau 550,000 Port Angeles, City of 528,000 (proposed) Port Townsend, City of 518,000 (pending) Sequim, City of 515,000 Mason Countv 55,000 (pendins) TOTAL: s179,500 PROPOSED 9. What is the overall budget for your operationfacility? What percent of the budget are you requesting from Port Angeles Lodging Tax Fund? What percentage of your budget is related to tourism and marketing activities? Answer: Per above, the 2021, OPTC budget, including all partner funding, is still being finalized. Preliminary budgeted total partner income: S1Z9,SOO. Percent of preliminary partner funding requested from Port Angeles LTAC is abo,.rt 15.6%, dependent on finalfunding levels. This is a similar ratio as has been contributed to the 2020 rudget. Additionally, OPTC takes in some income through co-op visitor fulfillment programs (about $12,000) and various co-op advertising opportunities. With allof that, including the proposed2O2I partner income, as wellas some anticipated ca'ry-forward funds, the total budget for202L is anticipated to be 5281,700, Total expenses are currently o.rtlined at 5281,600,with85.7% going to marketing support/activities, and 14.3% to administrative. Draft 202L budget is included with this appl cation. 10. What will you cut from your proposal or do differently if full funCing for your request is not available or recommended? How is Lodging Tax funding essential to the success of your proposal? Answer: OPTC is an excellent example of where the whole is great:r than the sum of its parts. Together, OPTC is able to magnify any single partner's marketing rearh. Only funding partners are represented in the Olympic Peninsula Travel Planner, and on the OlyrnpicPeninsula.org website. Reduced funding would significantly impact pandemic recovery plans, shoulder season marketing campaigns, annual co-op ads, possible farriliarization tour outreach. Allfunding partners contribute lodging tax- generated funds to the collabcrative efforts, making lodging tax funds the primary basis for the entire OPTC budget. 11. How does this proposal demonstrate use of Lodging Tax Funds in accordance with RCW 67.28.1816? Please be specific and cite code directly. Answer: RCW 67.28.1816 (1Xa): "Lodging tax revenues under this chapter may be used directly by any municipality or indirectly trrough a convention and visitors bureau or destination marketing organization for: (a) Tourism marketing" City of Port Angeles Tourism Promotion Non-Event Application Page 6 1/21/20 LTAC Agenda Packet Pg. 123 Destination marketing for tourism purposes is at the very heart of the outlined uses for lodging tax funds per the RCW. That is the primary work of the Olympic Peninsula Tourism Commission, and the basis for this proposal. lt is what we do. 12. Did your organization subm t an "lntent to Apply" Form for LTAC consideration during their budget recom mendation (Yes X or f.lo n )? Application Deadline: By Friday, January 8,2020 at 5:00 pm- received at ced@cityofpa.us. To be eligible for consideration, your complete proposal must be received by the deadline. The Committee will review proposals in a public meeting and determine funding recipients ard levels of funding. Submit one digital copy of the proposal coversheet, completed questionnaire, and any below attachment in ONE pdf document to: ced@citvofca.us . lf you hove any questions on how to submit, pleose contoct the atove email.o You must complete ond siEn the opplicotion cover sheet with this packet (signoture is best quality as digital. Plonning Division Snff con osslst ln o successful digitol pdf signoture.).o You moy either use the Sup'plementol Form or type the questions ond answers on seporote sheets of paper. Attach in B.5x1l- format: 1". ltemized budget for your non-event related operation or capital facility (income and expenses). 2. Description of, and a budget showing how you intend to use the amount requested from the City of Port Angeles. 3. A copy of your agency's current registration with the Washington Secretary of State. 4. A copy of your agency's City of Port Angeles business license (if applicable), 5. (Optional) Brochures or other information about your facility or items showing recent tourism promotion efforts - Limited to B pages, 8.5 x 11 inches. The proposal and all documents filed with the City are public records. The City may choose to post on its website copies of the proposals and attached documents. City of Port Angeles Tourism Promotion Not}Event Application Page 7 1/21/20 LTAC Agenda Packet Pg. 124 PENINSULA Page I of2 P.O. Box 67O 618 S. Peabody St., Sdte F Port Angeles, WA 98362 Office: 360.452.8552 Fax: 360.452.1383 TOURISM COMMI;5ION January 6,2021 To: City of Port Angeles Lodging Tax Advisory Committee, Councilman Mike French, Chair From: Marsha Massey, Olynpic Peninsula Visitor Bureau (as Administrator flr Olympic Peninsula Tourism Commission) Cc: Allyson Brekke, Directcr, Community and Economic Development Benjamin Braudrick, Assistant Planner, Community and Economic Development Re: Port Angeles Lodging Tax request for 2021 Dear Councilman French and Members of the Lodging Tax Advisory Committee, The Olympic Peninsula Tourism Commission (OPTC) is a marketing partnership, currently representin3 L1 cities and regions in Clalbm, Jefferson, Mason, and Grays Harbor Co,rnties, working collaborativelv to market the Olympic Peninsula as a year-round, highly desirable travel d=stination. Funding partners include: Clallam County (OPVB - administrator), Mason County, the Lal:e Quinault lnnkeepers Association (representing the Quinault region of Grays Harbor County), Grays Harbor Tourism (representing unincorporated Grays Harbor County), the cities of Port Angeles, Forks, Sequim, Port Townsend, Clallam Bay / Se<iu, and the Jefferson County Tourism Coordinating Council, representing the cities of Port Hadlock, Port Ludlow, Quilcene and Brinnon, as well as the West End (Kalaloch and Hoh Rainforest area). OPTC has been working together for over L5 years. Working collaboratively, it i; the goal of the OPTC to market the Olympic Peninsula as a whole as a desirable destination for visitors from across the state, around the region, throughout the country, and even internationally. Working in concert to leverage marketing dollars, attending to current travel trends, and carefully planning joint marketing programs, we have a much broader reach and specific benefit to the many rural cammunities around the Peninsula, as well as to the key cities such as Port Angeles. ln 2019 (the latest data available), tourism tc Clallam County, including Port Angeles, brought 5200.2 million in direct visitor spending (up 2.4% over 2018), generating SZO.+ mittion to state and local taxes* (alsoup2.7%oover2018). Tourismindustryemploymentimpacts(directandindirect)inClallamCounty represents 2,370 jobs, and supports a payrol of $80.3 million in 2OI9. xTourism Economics Trovel lmtacts Report for W.4 Tourism Alliance, Reported May 20201/21/20 LTAC Agenda Packet Pg. 125 Page2 of2 Then along came 2020. The year started off tremendously strong: lodging tax was showing continuel year-over-year gain, requests for visitor info"mation were up, website lraffic continued to increase, planning for events was well underway, and most were predicting it to be the strongest year ever for the region. Until mid-March,2)20. ln the ensuing months, business plumrneted, visitors stayed home ard sheltered in place, and we alllearned newvocabulary: PPE, socialdistarcing, pod, elbow bump, unprecedented, pivot, and of course, Zoom lnoun, adjective and verb), Economic recovery is critical for our future, and a major component of that recovery will be the rebuilding of our tourism industry in a sustainable manner. Now, more than ever, we need to work together as a regional desthation, to find cornmon voice, to realize eccnomies of scale, and to continue to build on our strong foundation. The partners of the Olympi,: Peninsula Tourism Commission each invest a portion of their local lodgirg tax revenues toward the ouerall marketing efforts for the Olympic Penirsula destination. Together, and prior to 2020, these participating communities have seen double digit growth in lodging taxes generated over the last several years, no doubt the results in part of both regional and local marketing efforts. The following application will detail for the Lodging Tax Advisory Comn'ittee the current work of the OPTC, as well as the planned work for 2021 that will be supported by th,e City of Port Angeles' contin red collaboration with and representation in OP-C. On behalf of the Olympic Peninsula Tourism Commission, we respectfully request that the City of Port Angeles LTAC once again allocate 528,000 to the Olympic Peninsula Tourism Commission to enable it to continue to market the Olympic Peninsula destination to key target auciences, and continue to grow visitation and overnight staTs to the Olympic Peninsula, including Port Angeles. Respectfully submitted, fnw/^*- Marsha Massey Executive Director, Olympic Peninsula Visitor Bureau Adm inistrator, Olym pic Peninsula Tourism Com mission *Tourism EconomicsTravel Impacts ReportforWATourism Alliance, Reported :May 2O2O1/21/20 LTAC Agenda Packet Pg. 126 12/19/20207:32 PM OPTC 2021 BUDGET - DRAFT - v3 PRELIMINARY - FOR DISCUSSION PURPOSES ONLY 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 A B C D L M N P Q R OPTC 2021 BUDGET Preliminary Draft 2 *For Discussion Only* Updated: V3-10.30.20 APPROVED ADJUSTED DRAFT Budget 2020 Rev: 7/1/2020 % of 2020 BUDGET 2021 % of 2021 2021 Notes INCOME Earned revenues Bank Interest Tourism Summit 22,000.00$ TP Inserts 18,000.00$ 14,000.00$ 12,000.00 Visitor Center Mailing 2,300.00$ 1,900.00$ 2,000.00 42,300.00$ 15,900.00$ 14,000.00 Partner Income "Assumes status quo" Clallam Bay/Sekiu Chamber 2,500.00$ 2,500.00$ 1.4%0.0%future status unknown Forks Chamber of Commerce 11,000.00$ 11,000.00$ 6.1% 11,000.00 6.2% Grays Harbor Tourism 10,000.00$ 10,000.00$ 5.6% 10,000.00 5.6% Jefferson County TCC 30,000.00$ 30,000.00$ 16.7% 30,000.00 16.9% Lake Quinault InnKeepers 5,000.00$ 5,000.00$ 2.8% 5,000.00 2.8% per discussion Neah Bay / Makah Tribe 5,000.00$ 5,000.00$ 2.8% 5,000.00 2.8% uncertain Olympic Peninsula Visitor Bureau 50,000.00$ 51,000.00$ 27.9% 50,000.00 28.2% Port Angeles, City of (LTAC)28,000.00$ 28,000.00$ 15.6% 28,000.00 15.8% Port Townsend (JeffCo Chamber)18,000.00$ 18,000.00$ 10.0% 18,000.00 10.2% Sequim, City of (LTAC)15,000.00$ 15,000.00$ 8.4% 15,000.00 8.5% requested in annual budget Mason County (LTAC)5,000.00$ 4,000.00$ 2.8% 5,000.00 2.8% 179,500.00$ 179,500.00$ 177,000.00 Other Income CoOps Victoria 3,500.00$ 5,000.00 OPVB - assumes border opens GeoTour Instagram Campaign Print CoOps Coho Magazine 5,000.00$ 3,900.00$ 2020 mag to distribute in '21 I5 - Fall / Spring 40,000.00$ 40,000.00$ 40,000.00 OPVB/TCC @ $15K ea (tent)+coop Other CoOp 8,000.00$ 8,000.00$ Multiple co-op partners Scenic ByWay 5,200.00$ 5,200.00$ 5,200.00 Multiple co-op partners Video & Content CoOp WA State Visitor Guide 10,500.00$ 10,500.00$ 10,500.00 Multiple co-op partners 72,200.00$ 67,600.00$ 60,700.00 Total Income 294,000.00$ 263,000.00$ 251,700.00 Carry Forward Projects Branding Wesite Redesign Undesignated 30,000.00$ 30,000.00 Carry forward from 2020-EST TOTAL AVAILABLE 324,000.00$ 263,000.00$ 281,700.00 1/21/20 LTAC Agenda Packet Pg. 127 12/19/20207:32 PM OPTC 2021 BUDGET - DRAFT - v3 PRELIMINARY - FOR DISCUSSION PURPOSES ONLY 1 A B C D L M N P Q R OPTC 2021 BUDGET 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 EXPENSES % Expenses Administrative 990 Tax Return 300.00$ 300.00$ 300.00 Administration 31,950.00$ 31,950.00$ 31,950.00 Annual Report 500.00$ 500.00$ 500.00 Contract Work 1,000.00$ 5,000.00$ 7,000.00 spring campaign Conference Calls 200.00$ 200.00$ Toll Free on demand, as needed Meetings 1,200.00$ 500.00$ 500.00 Volunteer Recognition 500.00$ Total 35,650.00$ 38,450.00$ 11.0% 40,250.00 14.3% CoOp Campaigns CohoMagazine 6,750.00$ 6,750.00$ 2020 Mag to be distributed in 2021 I5 Corridor-Fall 30,000.00$ 30,000.00$ 32,500.00 includes co-op bus ads or similar I5 Corridor-Spring 20,000.00$ 10,500.00$ 32,500.00 anticipate bounceback campg Other CoOp / Print 3,000.00$ 3,000.00$ Scenic ByWay Guide 11,500.00$ 11,500.00$ 11,500.00 assumes 4 co-op partners Victoria CoOp 7,000.00$ 10,000.00 Assumes border opening WA State Visitor Guide 14,250.00$ 14,250.00$ 14,600.00 inc design. Holding '20 pricing 92,500.00$ 76,000.00$ 28.6% 101,100.00 35.9% Industry Participation Tourism Victoria-Membership 650.00$ 650.00$ 650.00 Visit Seattle Membership WTA Membership 2,500.00$ 2,500.00$ 2,500.00 19 transisiton year/'20 annual $2500 3,150.00$ 3,150.00$ 1.0% 3,150.00 1.1% Other Marketing Other Trade Shows 900.00$ 500.00 Any in 2021?? Placeholder Covid Recovery Campaign 15,000.00$ see above / spring & fall campaigns Digital Marketing 5,000.00$ 10,000.00$ 12,000.00 1K per month baseline + camp Fam Tours / International Mktg 6,000.00$ 3,000.00$ 3,000.00 tbd Fam Tours / Media 1,000.00$ 1,000.00$ 2,000.00 anticipate uptick in focus GeoTour 4,000.00$ 4,000.00$ 1,500.00 Licence renews 1/22 ($2500) Go Washington 1,200.00$ 1,200.00$ 1,200.00 Bills in fall International Mktg Opportunities 7,000.00$ 2,500.00$ 5,000.00 VS Intl Planner + Visit USA Parks ONP Seasonal Training 100.00$ 100.00 Lead Generating Advertising Travel 50 & Beyond 5,500.00$ 1,328.00$ ceased operation 4/20 Travel Guides Free 8,000.00$ 9,240.00$ 8,000.00 some credit carry forward from 2020 Travelinformation Included in Travel Guides Free RV Park Brochure 2,000.00$ 2,000.00$ 2,000.00 Carry forward from 2020? Social Media 5,000.00$ 5,000.00$ 5,000.00 Dig'l Mktg Campg w/PoS Travel Plus Words Conference 1,200.00$ cut 1-14-19. 2020?? Video and Content Creation 10,000.00$ 7,500.00$ 3,000.00 56,900.00$ 61,768.00$ 17.6% 43,300.00 15.4% Media & Public Relations PR / Media Contractor 7,000.00$ 7,000.00$ 7,000.00 Need to ID replacement Constant Contact Service 3,100.00$ 3,500.00$ 3,500.00 Constant Contact Updates 300.00$ 300.00$ 300.00 Photo Purchase 750.00$ 750.00$ 750.00 1/21/20 LTAC Agenda Packet Pg. 128 12/19/20207:32 PM OPTC 2021 BUDGET - DRAFT - v3 PRELIMINARY - FOR DISCUSSION PURPOSES ONLY 1 A B C D L M N P Q R OPTC 2021 BUDGET 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 11,150.00$ 11,550.00$ 3.4% 11,550.00 4.1% Opportunity Funds 1,000.00$ 1,000.00$ 0.3% 1,000.00 0.4% Tourism Summit INTIAL THOUGHTS?? A/V 900.00$ Conference Calls 200.00$ Décor & Gifts 500.00$ Design/Printing 1,600.00$ Miscellaneous 300.00$ Processing Fees 300.00$ Project Coordination 1,500.00$ Speakers 1,500.00$ Venue/Catering 17,000.00$ Other 1,200.00$ 2,500.00 placeholder 25,000.00$ 7.7% 2,500.00 0.9% Travel Planner Design 2,700.00$ 2,700.00$ 500.00 assumes slight updates Distribution - Certified 7,500.00$ 7,500.00$ 4,500.00 (OPTC has credit of $2376) Distribution/Victoria Airport 850.00$ 850.00$ 850.00 Distribution Center Admin 12,000.00$ 12,000.00$ 12,000.00 based on full year Digital Magazine Version 400.00 potential / Journalgraphics Editing 1,500.00$ 1,500.00$ Envelopes 2,000.00$ 2,000.00$ 1,000.00 Metered for bulk. Will reorder end of 2020 Freight 750.00$ 750.00$ 500.00 Mail Supplies 500.00$ 500.00$ 500.00 Postage 17,000.00$ 17,000.00$ 17,000.00 anticipate increase Production 29,500.00$ 29,500.00$ 17,500.00 assumes 60K run, + use tax Project Coordination 2,000.00$ 2,000.00$ 1,000.00 assumes not a full re-do Storage 1,000.00$ 1,000.00$ 1,000.00 renews in Feb / annual pre pay disct 77,300.00$ 77,300.00$ 23.9% 56,750.00 20.2% Web Sites Hosting / Maintenance 6,000.00$ 6,000.00$ 6,000.00 Support/Maintenance contract Updates / Special Projects 5,000.00$ 5,000.00$ 10,000.00 est. See project sheet Booking Engine 10,000.00$ 10,000.00$ 6,000.00 2020 project / 2021 ann. Lic fee 21,000.00$ 21,000.00$ 6.5% 22,000.00 7.8% TOTAL EXPENSES 323,650.00$ 290,218.00$ 281,600.00 NET INCOME 1/21/20 LTAC Agenda Packet Pg. 129 1/8/2021 OLYMPIC PENINSULA VISITOR BUREAU - 601007747 - Corporations - WA Secretary of State https://www.sos.wa.gov/corps/business.aspx?ubi=601007747 1/1 OLYMPIC PENINSULA VISITOR BUREAU UBI #601 007 747 Status ACTIVE Expiration Date 2/28/2021 Period of Duration PERPETUAL Business Type WA NONPROFIT CORPORATION Date of Incorporation 2/6/1987 State of Incorporation WASHINGTON Registered Agent LINDA OFFUTT 618 S PEABODY ST STE F PORT ANGELES, WA 98362 Governing Persons LINDA OFFUT — GOVERNOR PAM DAHL — GOVERNOR MELISSA WILLIAMS VICKI CORSON Current as of: 1/8/2021 11:45 AM 1/21/20 LTAC Agenda Packet Pg. 130 P.O Box 670 618 S. Peabody St., Suite F Port Angeles, WA 98362 Office: 360.452.8552 Fax: 360.452.7383 December 30, 2020 To: Ben Braudrick, Department of Community and Economic Development From: Marsha Massey, Olympic Peninsula Visitor Bureau Re: City of Port Angeles Business License Dear Ben, One of the documents that is required for this application is our City of Port Angeles business license. We do not have to have a business license through the city, according to the parameters of our organization. If there are any sort of documents you need in place of this license, please me know. Respectfully, Marsha Massey Executive Director, Olympic Peninsula Visitor Bureau Administrator, Olympic Peninsula Tourism Commission 1/21/20 LTAC Agenda Packet Pg. 131 Examples of OPTC Integration and Support for Port Angeles: The City of Port Angeles and surrounding area 1/21/20 LTAC Agenda Packet Pg. 132 2020 Olympic Peninsula Travel Planner –Community Pages 1/21/20 LTAC Agenda Packet Pg. 133 2020 Olympic Peninsula Travel Planner –Events & Coho Ferry 1/21/20 LTAC Agenda Packet Pg. 134 2020 Olympic Peninsula Travel Planner –Lodging & VIC Info 1/21/20 LTAC Agenda Packet Pg. 135 Social Media 1/21/20 LTAC Agenda Packet Pg. 136 E-newsletter 1/21/20 LTAC Agenda Packet Pg. 137 Website: Port Angeles & Lake Crescent https://olympicpeninsula.org/destin ations/port-angeles-lake-crescent/ 1/21/20 LTAC Agenda Packet Pg. 138 Website: Port Angeles & Lake Crescent 1/21/20 LTAC Agenda Packet Pg. 139 Amount of Lodging Tax Requested: $ 3,700.00 Organization/Agency Name: Port Angeles Arts Council Federal Tax ID Number: 602-956-463 Facility Name or Operation (if applicable): Contact Name and Title: Bob Stokes, President Mailing Address: 118 ½ E Front Street City: Port Angeles State: WA Zip: 98362 Phone: 415-990-0457 Email Address: sculptorbobstokes@yahoo.com Check all service categories that apply to this application: ☒ Tourism Promotion/Marketing ☐ Operation of a Tourism Promotion Agency ☐ Operation of a Tourism-Related Facility owned or operated or non-profit organization ☐ Operation and/or Capital Costs of a Tourism-Related Facility owned by a municipality Check which one of the following applies to your agency: ☒ Non-Profit (Attach copy of current non-profit corporate registration with Washington Secretary of State) ☐ Public Agency CERTIFICATION I am an authorized agent of the organization/agency applying for funding. I have read the application instructions and understand that:  I am proposing a tourism-related service for 2019. If awarded, my organization intends to enter into a Municipal Services Contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit to use City property, if applicable.  The City of Port Angeles will only reimburse those costs actually incurred by my organization/agency and only after the service is rendered, paid for if provided by a third party, and a signed Request for Reimbursement form (or other form acceptable to the City) has been submitted to the City, including copies of invoices and payment documentation.  My agency will be required to submit a report documenting economic impact results in a format determined by the City. Signature Robert Stokes Date: 1/8/21 Printed Name: Robert Stokes, President Port Angeles Arts Council 2021 Lodging Tax Fund Non-Event Application This application is for non-event related proposals only. 1/21/20 LTAC Agenda Packet Pg. 140 City of Port Angeles Tourism Promotion Non-Event Application Page 2 Application Questionnaire 1. Describe your tourism-related operation/facility. Answer: The Port Angeles Arts Council is applying for funds to promote Port Angeles as an arts destination. We are requesting funds for the following activities: 1. Update and reissue the map of downtown public art. 2. Upgrade and expand the promotion of the on-going monthly Second Weekend Artwalk, which happens year- round. 3. $1500 public art call to attract nationally-recognized artists to a juried public art opportunity. 2. Describe how your operation or facility provides or will provide increased tourism activity in Port Angeles. Answer: Our project aims to increase promotion of Port Angeles as an arts destination by showcasing the on-going arts events and opportunities happening in the city. A 2017 study by the National Endowment for the Arts found that rural art organizations draw non-local audiences at higher rates than their urban counterparts and that 31 percent of their audiences travel “beyond a reasonable distance” to attend arts events. https://www.arts.gov/sites/default/files/Rural%20Arts%2011-17.pdf In addition, Michigan State Extension reports that “Within rural communities, the cultural hub of arts centers and arts industries create an innovative business climate attracting more persons to live, work and play in the area”. (link here) The promotion of the vibrant Port Angeles arts scene will not only highlight the Peninsula as a tourism destination, it serves to promote the qualities of life that attract businesses to locate to the area. 3. If you have received Lodging Tax Funds in prior years, what are you doing differently this year? If this is your first-time requesting funding, what is your reason for the request? Answer: The Arts Council received funding for a Second Weekend-Saturday rack card approximately 3 years ago. Currently, in addition to the Second Weekend-Saturday rack card, we are planning to update the 2012 Outdoor Sculpture Gallery Walking Tour Guide. Now that the Arts Council has responsibility for the Art on the Town Sculptures, we are asking for funding for (one-year) stipends for 3 new sculptures. 4. Describe the prior success of your operation/facility in attracting tourists. How do you define success? Answer: The 2nd Weekend Artwalk event is focused on local residents as well as attracting outside visitors. Event attendance has varied over the years. The event has been happening for 15 years. At its peak, 14 downtown businesses participated in the event. With the recent re-invigoration of the Arts Council, and at the request of several downtown galleries, members of arts organizations and local businesses are hoping to reinvigorate the event with up-to-date marketing materials, a wider advertising reach, and new participation from local businesses. The hope is that with more quality and quantity of advertising, businesses will begin to see an increase in participants, realize the benefits of engaging in the 2nd Weekend ArtWalk and begin to take advantage of building their own ways to participate. 1/21/20 LTAC Agenda Packet Pg. 141 City of Port Angeles Tourism Promotion Non-Event Application Page 3 5. Describe you target tourist audience (location, demographics, etc.) Answer: Studies show that many tourists are looking for unique local experiences- local food, local festivals, and, of course, local art. A study conducted by the Australian Council for the Arts showed that thirty-eight percent of international tourists to Australia engaged in at least one art activity and 12.5 percent participated in Indigenous art activities. By highlighting Port Angeles as a vibrant arts destination, we can leverage the opportunities to attract tourists seeking to experience the unique qualities of an out-of-the-way destination. More visible promotion of the regular arts activities such as the 2nd Weekend Artwalk and the downtown sculpture map will be aimed at capturing people in the broader Puget Sound area looking for off-season weekend destinations. Promotion of Port Angeles as a family-friendly arts destination is another reason for people to plan their vacations here to experience the wide range of activities that the city and the County have to offer. 6. Describe how you will use Lodging Tax Funds to attract tourists. Answer: We are requesting funds for the following activities: 1. Update and reissue the map of downtown public art. The map has not been updated for several years. There are several new additions, and several of the sculptures have been re-located. 2. Boost the visibility of the on-going monthly Second Weekend Artwalk, which happens year-round. Numerous galleries, venues, restaurants and shops participate in the monthly event, staying open late, offering special art events, gallery openings, and music. Funds will be used to update promotional materials for the event including rack cards for placement on the Black Ball Ferry, a street banner, and advertising spots in regional publications. 3. Funds to support a public art call on a national website for juried artist entries for the downtown sculpture collection. Supporting and promoting opportunities for nationally recognized artists to showcase their art in Port Angeles further establishes this area as a premier destination for arts tourism. 7. Describe how your request will promote lodging establishments, restaurants, and businesses located in the City of Port Angeles. Answer: Americans for the Arts, in its annual survey found that a vibrant arts community helps businesses in a variety of metrics: The 2nd Weekend Art event involves a wide range of businesses including galleries, restaurants and bars, and non- profit organizations. More visitors and participants to the event means more revenue for local businesses. Broader Graphic taken from “Business Contributions to the Arts” 2018 edition, from Americans for the Arts. 1/21/20 LTAC Agenda Packet Pg. 142 City of Port Angeles Tourism Promotion Non-Event Application Page 4 promotion of the thriving arts community of Port Angeles in general will attract visitors, which in turn benefits non- art related businesses such as hotels, restaurants. 8. Are you applying for Lodging Tax funds from another jurisdiction? Check the appropriate box (Yes☐or No☒)? If yes, list the other jurisdiction(s) and amount(s) requested. Answer: 9. What is the overall budget for your operation/facility? What percent of the budget are you requesting from Port Angeles Lodging Tax Fund? What percentage of your budget is related to tourism and marketing activities? Answer: The Port Angeles Arts Council operates on a very small budget. We are reliant on membership dues and small fundraisers to support our insurance as a non-profit. The LTAC funding will represent an opportunity to undertake a much needed upgraded of promotional materials produced by the Council in 2012 and 2016. 10. What will you cut from your proposal or do differently if full funding for your request is not available or recommended? How is Lodging Tax funding essential to the success of your proposal? Answer: Lodging tax dollars are essential to the Arts Council ability to upgrade promotional materials. If full funding is not received we will prioritize the upgrades, printing and promotion of the 2 nd Weekend Artwalk event materials. 11. How does this proposal demonstrate use of Lodging Tax Funds in accordance with RCW 67.28.1816? Please be specific and cite code directly. Answer: Tourism marketing is the category that fits what the PAAC is requesting funding for. The brochures will map where public art can be found and market monthly art walk and inform tourists where they might find art. The new sculptures will add new vitality to our public art program in Port Angeles. 12. Did your organization submit an “Intent to Apply” Form for LTAC consideration during their budget recommendation (Yes☐or No☒)? Application Deadline: By Friday, January 8, 2020 at 5:00 pm– received at ced@cityofpa.us. To be eligible for consideration, your complete proposal must be received by the deadline. The Committee will review proposals in a public meeting and determine funding recipients and levels of funding. Submit one digital copy of the proposal coversheet, completed questionnaire, and any below attachment in ONE pdf document to: ced@cityofpa.us 1/21/20 LTAC Agenda Packet Pg. 143 City of Port Angeles Tourism Promotion Non-Event Application Page 5  If you have any questions on how to submit, please contact the above email.  You must complete and sign the application cover sheet with this packet (signature is best quality as digital. Planning Division Staff can assist in a successful digital pdf signature.).  You may either use the Supplemental Form or type the questions and answers on separate sheets of paper. Attach in 8.5x11 format: 1. Itemized budget for your non-event related operation or capital facility (income and expenses). 2. Description of, and a budget showing how you intend to use the amount requested from the City of Port Angeles. 3. A copy of your agency’s current registration with the Washington Secretary of State. 4. A copy of your agency’s City of Port Angeles business license (if applicable). 5. (Optional) Brochures or other information about your facility or items showing recent tourism promotion efforts – Limited to 8 pages, 8.5 x 11 inches. The proposal and all documents filed with the City are public records. The City may choose to post on its website copies of the proposals and attached documents. 1/21/20 LTAC Agenda Packet Pg. 144 City of Port Angeles Tourism Promotion Non-Event Application Page 6 Itemized Budget request Description Cost Graphic design for updated sculpture map and Second Weekend Art Walk $500 Printing costs of updated promotional materials $1225 CAFÉ on-line national “call for opportunities” platform (sculpture call) $475 Artist Stipends for new sculptures (3 at $500 each) $1500 Total $3700 1/21/20 LTAC Agenda Packet Pg. 145 City of Port Angeles Tourism Promotion Non-Event Application Page 7 1/21/20 LTAC Agenda Packet Pg. 146 City of Port Angeles Tourism Promotion Non-Event Application Page 8 1/21/20 LTAC Agenda Packet Pg. 147 City of Port Angeles Tourism Promotion Non-Event Application Page 9 1/21/20 LTAC Agenda Packet Pg. 148 City of Port Angeles Tourism Promotion Non-Event Application Page 10 1/21/20 LTAC Agenda Packet Pg. 149 City of Port Angeles Tourism Promotion Non-Event Application Page 11 1/21/20 LTAC Agenda Packet Pg. 150 City of Port Angeles Tourism Promotion Non-Event Application Page 12 1/21/20 LTAC Agenda Packet Pg. 151 City of Port Angeles Tourism Promotion Non-Event Application Page 13 1/21/20 LTAC Agenda Packet Pg. 152 City of Port Angeles Tourism Promotion Non-Event Application Page 14 1/21/20 LTAC Agenda Packet Pg. 153 Amount of Lodging Tax Requested: $ 10,000.00 Event Grant Cover Letter Please provide this coversheet to your organization’s application to ensure that all necessary information has been provided for Department of Community and Economic Development review. Incomplete applications will not be accepted. If you have any questions regarding this application process or the grant opportunity itself, please contact Ben Braudrick at 360-417-4804, bbraudrick@cityofpa.us, or visit the Planning Desk within Port Angeles City Hall. The Planning Division is open Monday - Friday, 8:00 am. – 5:00 pm. Please Check all boxes and fill in all requested information: Event Name: 2021 Juan de Fuca Festival Date/s of Event: May 28-31, 2021 Amount Requesting: $10,000.00 Grant Application Contact: Kayla Oakes, JFFA Executive Director. Business or Individual Operating Event: Juan de Fuca Foundation for the Arts This should be the name intended to receive the contract and consistent with the W-9 Primary Contact: Kayla Oakes Preferred Address:101 W. Front St., Ste. 101 Preferred Address:Port Angeles, WA 98362 Phone #:360-457-5411 Contact Email: kaylaoakes@jffa.org Will your event require City traffic control or incur utility expenses? 
 ☐ Yes ☐ No (If yes, a coordination meeting with City Staff prior to the event is required) Complete Application Includes (check all that apply): ☐Application Questionnaire ☐ Full Event Budget (Including highlighted items applicable to grant request) ☐W-9* (with organization name and address where reimbursement check will be sent)*This should be the name intended to receive the contract and consistent with the W-9
 2021 Lodging Tax Fund Event Application This application is for non-events related proposals only. Type of Business ☐LLC ☐Sole Proprietor ☐Partnership ☐C-Corp ☐S-Corp ☐501C (3) Federal Tax ID No.: 91-1588987 1/21/20 LTAC Agenda Packet Pg. 154 City of Port Angeles 2020 Event Grant Fund Application Page !1 ☐ Documentation of State Tax ID Number ☐ 2020 Lodging Tax Expenditure Report (If event grant funding was received in 2020) ☐Profit and Loss Statement for events requesting over $10,000 Application Questionnaire 1.Describe your event in a brief narrative. Provide the event name, date(s), projected overall attendance, and if this is an event that has been awarded LTAX event grant funding in the past, what is changing about the event. Answer: The 2021 Juan de Fuca Festival is planned to take place May 28-31, 2021 both online and at the Vern Burton Community Center in Port Angeles, WA. The festival is planned to be a hybrid event this year, offering some in-person activities and events, with the majority of our programming offered through a virtual platform. As this is our first time producing a virtual festival we have no known method to predict on-line engagement and participation. However, we will have very accurate reports of that post-festival. For in-person events, we plan to offer two full days of a socially distanced artisan street fair, outdoor in-person concerts on those two days, and a variety of small group workshops - all of which will likely draw anywhere from 2,500-3,500 attendees. 2.What is the amount you are requesting from the City? $ 10,000 3.What is the age of the event? The Juan de Fuca Festival has occurred every year since 1992, with the exception of 2020. 4.Will the event necessitate the obstruction or use of the public right of way and/or public utility hookups? ☐Yes ☐ No If yes, please explain, and describe any traffic control and/or utility hookups that will be needed: Answer: A Right of Way Use Permit is required for 4th St. from Lincoln Street to Peabody Street to accommodate the Festival Street Fair for 3 consecutive days. JFFA requests locates for the street fair banners and PA City electric utility hookups for food vendors, including spider boxes. In addition, JFFA applies for a Special Occasion Permit through the Parks, Fair and Facilities Department. 5.Describe the audience of the event. Is the event focused on local residents or people outside Clallam County? Answer: We are in our 28th year of operation and we have created a wide and loyal fan base for this event. We hire artists from all over the world (in 2019 we worked to find overnight accommodations for over 40 musical acts, many with families or friends in tow.) We also 1/21/20 LTAC Agenda Packet Pg. 155 City of Port Angeles 2020 Event Grant Fund Application Page !2 pay for print and flyer advertising in Victoria, BC, Seattle, Bellingham, and Portland and for social media ads. Our virtual platform will allow us to reach well beyond our usual audience this year, promoting the area and encouraging future visits when travel opens up safely, especially for the 2022 festival! Staying relevant is key to ensuring future tourism. 6.What is the overall budget of the event, and how much of that budget will be spent on advertising outside Clallam County? An itemized event budget is a required attachment to this application. Answer: $84,050.00 (please refer to attached detailed event budget) 7.Do you have other event sponsors? If so, how much income do you plan to receive in total from other sponsors? Answer: Yes, this event has multiple sponsors. We have received grant money from the Clallam County Tax Commission as well as a CARES Act grant through ArtsWA which will be applied to this event. JFFA is hopeful to receive a small amount of grant money from both the Port Angeles Education Foundation as well as the Olympic Peninsula Visitor's Bureau. In total, along with a small handful of local corporate sponsorships, our total applied grant/sponsorship for this event is predicted to be $35,000. 8.Is there a host hotel for your event? If yes for returning events, list the host hotel and an estimate of how many rooms were booked last year. Answer: In the past, JFFA has used Red Lion Port Angeles as our primary host hotel, booking rooms for our touring artists and offering packages, including discounts on festival passes, to JFFA patrons when booking a room. It is estimated that approximately 40-50 rooms were booked throughout the long weekend in 2019. In 2021 we are also hoping to align our event with the 7 Cedars Hotel, expanding our reach to Sequim visitors by streaming our virtual platform directly into guest rooms. Unfortunately, due to continued impacts of COVID-19, we have very limited in-person tickets available and aren't predicting a huge draw for overnight visitors. However, our ability to advertise our location globally through our virtual platform is very useful and promises to encourage future visits from out of town music and art lovers. 9.How many people have attended your event in the past? How did you obtain these figures? Answer: As the Juan de Fuca Festival is almost three decades in operation, attendance numbers vary greatly depending on which past year we reference. Most recently, sales and estimation indicate that between 7,000-13,000 people have attended this event annually. 2020 was intended to be the year that :JFFA invest in an economic impact study to deliberately track all festival attendees (as our street fair is free to the public it is 1/21/20 LTAC Agenda Packet Pg. 156 City of Port Angeles 2020 Event Grant Fund Application Page !3 a challenge to accurately track that number). 2021 will provide us with very accurate numbers, although they will be much smaller for the in-person offerings. I am very curious to see how vast and expansive our virtual engagement is. 10.What will you cut from your proposal or do differently if full funding for your request is not available or recommended? Answer: In the event that our request is not fully funded, JFFA will trim down it’s marketing campaign and lean more heavily on industry wide grass roots marketing strategies. Additionally, we may have to limit or merchandise offerings, charge more for tickets than we intend to, and/or decrease the amount of reimbursement we can offer our professional artists. Regardless, our goal is to produce a high quality event during our traditional weekend that serves our Clallam County community and beyond while preserving precious resources that will allow us to truly thrive through a full in-person festival offering in 2022. 11.What will you or your organization do differently this year that will improve upon last year’s event? Answer: This year, JFFA has been forced to rethink how we present art, music, and dance to our community and beyond in the safest way possible. Like most performing arts presenters, we've found ourselves immersed in the world of digital and social media engagement. Although new to us, JFFA has successfully reached new global audiences through recent live streaming and digital media. We have even received multiple inquiries from distant patrons about visiting us for our future in-person events. Our hybrid model festival this year will be a two-day in person event paired with a four- day virtual event. Our events open each day at 11am and conclude at 10pm. Most of our ticket sales are for full festival passes which means visitors use our local lodging for their accommodations. We also pay for a handful of our visiting artists to stay in local hotels. Due to potential travel limitations and possible restrictions still in place for large group gatherings, the 2021 festival will leverage it's online presence to promote and market the City of Port Angeles and Clallam County through partnerships with tourism related organizations, the City of PA in particular, and advertisements. 12.Will the event necessitate the obstruction or use of the public right of way and/or public utility hookups? ☐Yes ☐ No. If yes, what facilities will be used? Answer: Please refer to the answer in question #4. 1/21/20 LTAC Agenda Packet Pg. 157 City of Port Angeles 2020 Event Grant Fund Application Page !4 13.Does this event take advantage of innovative opportunities? Answer: Due to the ongoing impacts of COVID-19, innovation has been our guiding light as we transform our traditional festival structure into a hybrid platform, offering two days of outdoor in-person concerts (limited to 200-300 patrons per day), a socially distanced street fair, and a robust virtual festival offering spanning the full four days. The virtual festival will feature four “stages” and showcase artists from across the country. JFFA will also include interactive workshops for participants to register for. 14.Does this event benefit the entire county? ☐Yes ☐ No. If yes, please explain how: Answer: In typical years JFFA opens this festival weekend with “Kid Fest” which offers free school shows to over 3,000 Port Angeles youth. As we are unable to do this in person this year, we have made plans to offer the Port Angeles School District a virtual school show featuring an incredibly high caliber performing group along with a study guide for teachers to facilitate the experience. Due to the ease of access in a virtual world, we can now also offer this program to other school districts on the North Olympic Peninsula, as well, including Crescent, Forks, Sequim, and many private schools. This expansion is arts education is a huge opportunity for us to engage the further reaches of our community in hopes of future program participation. Our free street fair is also a huge benefit to the entire county as we include many artisan and food vendors from Clallam County in our roster. This increases potential income for local independent artists and restauranteurs while attracting their faithful patrons to our event. 15.How does this event support or involve local businesses or organizations? Answer: The 2021 Juan de Fuca Festival is unique in its design as it is our first hybrid festival - offering both virtual and live events. The virtual platform provides a unique opportunity to promote local hotels, businesses, and recreation opportunities throughout the festival with video ads, hyperlinks, tourism oriented promotions, etc. We intend to work closely with the local Chamber of Commerces, the Visitor's Bureau, National Park, City officials and tribal entities to endorse Port Angeles and it's appeal. 16.Based on State mandated reporting, please complete items A thru F below. If this is a new event, put n/a in the 2020 column. A requirement of the award reimbursement is the tracking of these lodging statistics. **The 2020 Juan de Fuca Festival was canceled due to impacts of COVID-19. 1/21/20 LTAC Agenda Packet Pg. 158 City of Port Angeles 2020 Event Grant Fund Application Page !5 17. Please provide the below details on this event’s annual budget: 18. How does this proposal demonstrate use of Lodging Tax Funds in accordance with RCW 67.28.1816? Please be specific and cite code directly. Answer: The Juan de Fuca Festival is marketed both locally and well beyond 50 miles of Port Angeles, WA. Much of our marketing encourages visitors to stay overnight in order to State Mandated Lodging Reporting Questions 2019 2020 2021 a.Overall attendance at your proposed event/activity/ facility. 13,700 N/A 3,500 b.Number of people who will travel more than 50 miles for your event/activity. 6,500 N/A 500-1000 c.Of the people who travel more than 50 miles, the number of people who will travel from another country or state. 1,000 N/A 300 d.Of the people who travel more than 50 miles, the number of people who will stay overnight in Port Angeles or the Port Angeles area. 3,000 N/A 300 e.Of the people staying overnight, the number of people who will stay in PAID accommodations (hotel/motel/ bed-breakfast/short term rental) in Port Angeles or Port Angeles area. 1,800 N/A 250 f.Number of paid lodging room nights resulting from your proposed event. (example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) 900 N/A 90-100 Budgeted Cost by Type Total Estimated Budget Requested LTAX Portion 1. Marketing – Local $2,500 $0 2. Marketing – Beyond 50 miles $5,700 $2,000 3. Marketing – Website $1,000 $1,000 4. Event SWAG $3,500 $2,000 5. Business Operation (Office and Personnel) $15,000 $5,000 6. Event Operation (Non-ROW and Utility) $53,850 $0 7. ROW and Utility Requirements $2,500 $0 Total Event Cost $84, 050 $10,000 1/21/20 LTAC Agenda Packet Pg. 159 City of Port Angeles 2020 Event Grant Fund Application Page !6 enjoy both the music and arts at the festival, along with the beautiful scenery in our area provided through the Olympic National Park and other nature preservations. JFFA uses a Port Angeles City owned property as the hub of our event over a long holiday weekend early in the tourism season. Citation as follows: RCW 67.28.1816(1)(a) To (1) Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly through a convention and visitors bureau or destination marketing organization for: (b) The marketing and operations of special events and festivals designed to attract tourists; (c) Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a municipality or a public facilities district 19. Did your organization submit an “Intent to Apply” Form for LTAC consideration during their budget recommendation (Yes☐or No☐)? As a condition of this application for funding if any funding is provided by the City of Port Angeles using lodging tax funds, I agree to provide all written reports required by the City in accordance with the reporting deadlines established by the City. This signature is also acknowledgment of reading and understanding, in its entirety, the application and its cover letter, and your responsibilities as a grant applicant and recipient. Kayla D. Oakes 01/08/2021 Print Name of Applicant Signature Date To be eligible for consideration, your complete proposal must be received by the deadline. The Committee will review proposals in a public meeting and determine funding recipients and levels of funding. Submit one digital copy of the proposal coversheet, completed questionnaire, and any attachment in ONE pdf document to: ced@cityofpa.us •If you have any questions on how to submit, please contact the above email. •You must complete and sign the application cover sheet with this packet (signature is best quality as digital. Planning Division Staff can assist in a successful digital pdf signature.). ⇒You may either use the Questionnaire Form or type the questions and answers on separate sheets of paper. The proposal and all documents filed with the City are public records. The City may choose to post on its website copies of the proposals and attached documents. 1/21/20 LTAC Agenda Packet Pg. 160 JUAN DE FUCA FESTIVAL BUDGET EXPENSE REVENUE Tech Production (Chris)$4,000.00 Video Production/Live Stream/Editing (Silas)$5,000.00 Website Design/Development (Chelsea)$1,000.00 Vimeo Streaming Platform $880.47 Artist Fees $30,000.00 Artist Accomodations & Hospitality $2,500.00 Venue (Tent/Stage) & Permitting $2,500.00 Lighting $4,000.00 Equipment Rental $2,500.00 Backline Rental $1,500.00 Marketing *Social media Campaign $1,200.00 *Print & Reproduction $2,000.00 *Ads $5,000.00 Concession Expense $1,000.00 Merchandise Expense $3,500.00 Contracted Labor *Street Fair Coordinator $1,000.00 *Garbage $300.00 *Security $400.00 Workshop Instructor Fees+Supplies $3,000.00 Insurance $500.00 Personnel (Wages/Taxes)$15,000.00 Credit Card & Ticketing Fees $1,250.00 Workshops $5,000.00 Concessions $6,000.00 Merchandise $4,000.00 Street Fair Vendor Fees $8,000.00 Virtual Pass Sales $15,000.00 In Perseon Ticket Sales $7,500.00 Grants $20,000.00 Sponsorships $15,000.00 %Operating Support $5,000.00 Total $84,030.47 $85,500.00 2021 JUAN DE FUCA FESTIVAL BUDGET $900.00 $84,050.00 $2,000.00 $4,500.00 $1,000 $2,000 $2,000 $5,000 Requested from LTAC 1/21/20 LTAC Agenda Packet Pg. 161 $SF 57 S'D\TE of 'WASHING10N SECRE'D\RY of S'DITE I, Ralph Munro, Secretary of State of the State of Washington and custodian of its seal, hereby issue this CERTIFICATE OF INCORPORATION to JUAN DE FUCA FESTIVAL OF THE PERFORMING ARTS a Washington Non Profit corporation. Articles of Incorporation were filed for record in this office on the date indicated below: U.B.I. Number. 601 455 288 Date: March 11, 1993 Given under my hand and the seal of the State of Washington, at Olympia, the State Capitol Ralph Munro. Secretary of State 2-471310-9 1/21/20 LTAC Agenda Packet Pg. 162 ·INTERNAL REVENUE SERVICE DISTRICT DIRECTOR 2 CUPANIA CIRCLE MONTEREY PARK, CA 91755 Date: !IEJ> J 7 )993 JUAN DE FUCA FESTIVAL OF THE PERFORMING ARTS -C/0 KAREN HANAN PO BOX 796 fORT ANGELES, WA 98362 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number : 91-1588987 Case Number: 953190056 Contact Person: TERRY IZUMI Contact Telephone Number: (213) 725-6619 Accounting Period Ending : December 31 Foundation Status Classification: 509 {a) (2) Ad v ance Ruling Period Begins : March 11, 1993 Advance Ruling Period Ends: Dec. 31, 1997 Addendum Applies: No Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 50l{a) of the Internal Revenue Code as an organization described in section 50l{c) (3). Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509{a) of the Code. However, we have determined that you can reasonably expect to be a publicly supported organization described in section 509{a) (2). , Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must send us the information needed to determine w9ether you ha~e met the require- ments 9f the applicable support test during the advance ruling period . If you establish that you have been a publicly supported organization, we will classi- fy you as a section 509(a) (1) or 509(a) (2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet the· public support requirements during the advance ruling period, we will clas•sify you ·as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(d) and 4940. Grantors and contributors may rely on our determination that you are not a priv~te foundation until 90 days after the end of your advance ruling period . If you send us the required information within the 90 days, granters and contributors may continue to rely on the advance determination until we make a final determination of your foundation status. Letter 1045 {DO/CG) 1/21/20 LTAC Agenda Packet Pg. 163 JFFA - LTAX Reimbursement Request (Submission A) Pg. # Contents 1. Invoice for Poster & T-Shirt Artist Fee: Lindsay Smithberg Designs 2. Copy of Cleared Check to Lindsay Smithberg Designs 3. Invoice for Social Media Marketing & Promotion for 2020 Festival: Bright Light Solutions 4. Copy of Cleared Check to Bright Light Solutions 5. Invoice for Logo Refresh & Festival Website Illustrations: Luciano Vasconcellos Teixeira 6. Completed PayPal Payment for Website & Logo Design Services (Installment #1) 7. Completed PayPal Payment for Website & Logo Design Services (Installment #2) 8. Invoice for Website Design and Development: The Inspired Brand 9. Completed Paypal Payment for Website Design & Development 10. Invoice for Festival Rack Card Design: Sheila McCann 11. Copy of Cleared Check to Sheila McCann 12. Copy of Receipt for Quarter Page Ad in ​The Stranger​, Special A&I Edition 1/21/20 LTAC Agenda Packet Pg. 164 JFFA - LTAC Reimbursement Request (Submission B) Pg# Contents 1. Invoice for Custom Die Cut Logo Stickers: Sticker Mule = $212.62 2. Copy of completed payment to Sticker Mule 3. Invoice for Logo Banners: Bailey Signs & Graphics = $3642.63 4. Copy of completed payment to Bailey Signs 5. Invoice for Tent Banners and A-Frame Sign boards: Bailey Signs & Graphics = $598.40 6. Copy of completed payment to Bailey Signs 7. Invoice for T-Shirt Design/Print: Convergence Design & Apparel =$573.97 8. Copy of completed payment to Convergence 9. Invoice for Custom Logo Wine Glasses: Idea Express = $399.79 10. Copy of completed payment to Idea Express 11. Invoice for New Logo Business Cards (Director): Canva = $32.50 12. Invoice for New Logo Business Cards (Admin): Canva = $32.50 13. Invoice for New Logo Business Cards (Board of Directors): Canva = $32.50 14. Copy of completed payment to Canva (Items 11-13) 15. Invoice for logo Staff/Board badges: Zazzle.com = $207.94 16. Copy of completed payment to Zazzle 17. Purchase Order for tents with new logo: Amazon.com = $456.86 18. Copy of completed payment to Amazon.com 19. Invoice for Set-up of Online Store for JFFA Merchandise: The Inspired Brand = $1050.00 20. Copy of completed payment to The Inspired Brand Total Invoices Submitted: $7239.71 1/21/20 LTAC Agenda Packet Pg. 165      Amount of Lodging Tax Requested: $ 5,300 Event Grant Cover Letter  Please provide this coversheet to your organization’s application to ensure that all necessary  information has been provided for Department of Community and Economic Development  review. Incomplete applications will not be accepted.   If you have any questions regarding this application process or the grant opportunity itself,  please contact Ben Braudrick at 360‐417‐4804, bbraudrick@cityofpa.us, or visit the Planning  Desk within Port Angeles City Hall.   The Planning Division is open Monday ‐ Friday, 8:00 a.m. – 5:00 p.m.  Please Check all boxes and fill in all requested information:  Event Name:  NW Cup Downhill MTB Series Round 1     Date/s of Event:  May 14‐16, 2020   Amount Requesting:  $5,300   Grant Application Contact  Business or Individual Operating Event:   N‐Dub Productions LLC   This should be the name intended to receive the contract and consistent with the W‐9  Primary Contact:  Scott Tucker     Preferred Address:  1811 West 6th St.   Preferred Address: Port Angeles, WA  98363   Phone #:  360‐797‐4288   Contact Email: scott@nwcup.com   Type of Business  ☒LLC ☐Sole Proprietor ☐Partnership  ☐C‐Corp ☐S‐Corp ☐501C (  )  ☐Other:     Will your event require City traffic control or incur utility expenses?   ☐ Yes  ☒ No (If yes, a coordination meeting with City Staff prior to the event is required)  Complete Application Includes (check all that apply):  ☒ Application Questionnaire  ☒ Full Event Budget (Including highlighted items applicable to grant request)  ☒ W‐9* (with organization name and address where reimbursement check will be sent)     *This should be the name intended to receive the contract and consistent with the W‐9  ☒ Documentation of State Tax ID Number  ☒ 2020 Lodging Tax Expenditure Report (If event grant funding was received in 2020)  ☐ Profit and Loss Statement for events requesting over $10,000 2021 Lodging Tax Fund Event Application This application is for non-events related proposals only. 1/21/20 LTAC Agenda Packet Pg. 166 City of Port Angeles 2020 Event Grant Fund Application Page 1 Application Questionnaire  1. Describe your event in a brief narrative. Provide the event name, date(s), projected overall attendance, and if this  is an event that has been awarded LTAX event grant funding in the past, what is changing about the event.  Answer:   The NW Cup is the premier MTB downhill series not only in the PNW, but the country.  We are going into  our 13th year and still growing.  Particularly the youth categories have blown up over the last few years  which brings families and coaches.  Due to Covid 19, we will be starting the series in May rather than April,  and moving the finals to Port Angeles in September to ensure that our participants get to race at their  favorite venue, and our town gets to benefit from the visitation    2. What is the amount you are requesting from the City?  $5,300  3. What is the age of the event? This will be year 13  4. Will the event necessitate the obstruction or use of the public right of way and/or public utility hookups?  ☐Yes  ☒ No  If yes, please explain, and describe any traffic control and/or utility hookups that will be needed:  Answer:      5. Describe the audience of the event. Is the event focused on local residents or people outside Clallam County?  Answer:  98% of our participants come from off the Peninsula.  We attract racers from Washington,  Oregon, Idaho, California, Colorado, British Columbia, and a handful of East Coast States.  The second  round will have a fair amount of riders from Europe as well.        6. What is the overall budget of the event, and how much of that budget will be spent on advertising outside Clallam  County? An itemized event budget is a required attachment to this application.   Answer:  We have two budgets, one for the overall series, and one for each event.  The budget is 100%  dependent on attendance so they are estimates, and the expenses vary greatly depending on the location.   This year we have 5 different venues.  Our primary means of advertisement is through social media and  our website.  Fortunately we have no need for “print advertising” as our audience is tech savvy, and we  have developed a very dedicated base of followers.        7. Do you have other event sponsors? If so, how much income do you plan to receive in total from other sponsors?  Answer:  We do receive some cash sponsorship, but it is minimal.  Most sponsorship comes in the form  of product for raffles.  We rely primarily on entry fees for operational expenses.        8. Is there a host hotel for your event? If yes for returning events, list the host hotel and an estimate of how many  rooms were booked last year.  Answer:  The Red Lion is our “sponsored hotel” and we had in the area of 200 room nights with them  alone.  Additionally the more budget hotels like the Super 8 and Days Inn are completely full.    1/21/20 LTAC Agenda Packet Pg. 167 City of Port Angeles 2020 Event Grant Fund Application Page 2     9. How many people have attended your event in the past? How did you obtain these figures?  Answer:  Last year our first event had 450 entries and another 200 support people.  Given the current  state of the world, we expect this number to grow provided we are able to execute the event given the  current guidelines.  Keep in mind that all of them spend at least 3‐4 days and 2‐3 nights for each event as  nobody is within driving distance to their home, and the events span 3 days.        10. What will you cut from your proposal or do differently if full funding for your request is not available or  recommended?  Answer:  In a word, nothing.  The primary use of the requested funds will be our Emergency Medical service.   For the last couple years we have contracted Norpoint Medical and will do so again as they have proven as an  essential part of our event..        11. What will you or your organization do differently this year that will improve upon last year’s event?   Answer:  This year, we will be having to alter several of our SOP’s in response to the current pandemic.  We  have no idea of knowing what the world will look like at that point, but we are currently working on several tweaks  to keep people safe.  This will undoubtedly involve additional staff and sanitation products.        12. Will the event necessitate the obstruction or use of the public right of way and/or public utility hookups?  ☐Yes  ☒ No.  If yes, what facilities will be used?  Answer:      13. Does this event take advantage of innovative opportunities?  Answer:  At this point, we are planning a slightly modified version of our events for safety purposes.       14. Does this event benefit the entire county?  ☒Yes  ☐ No.  If yes, please explain how:  Answer:  Typically, there is not enough lodging in Port Angeles so participants tend to spread out to Sequim, and  vacation rentals from Sequim to Lake Sutherland.      15. How does this event support or involve local businesses or organizations?  Answer:  We only have one food vendor and no camping at the event.  Given this, people utilize all sorts  of lodging options, restaurants, gas stations and grocery stores.  Gear providers such as the bike shops,  Swains, Browns, are all frequented by our competitors as well.      1/21/20 LTAC Agenda Packet Pg. 168 City of Port Angeles 2020 Event Grant Fund Application Page 3 16. Based on State mandated reporting, please complete items A thru F below. If this is a new event, put n/a in  the 2020 column. A requirement of the award reimbursement is the tracking of these lodging statistics.    State Mandated Lodging Reporting Questions 2020 2021  a. Overall attendance at your proposed event/activity/facility. Cancelled  500+  b. Number of people who will travel more than 50 miles for your event/activity.  800  c. Of the people who travel more than 50 miles, the number of people who will  travel from another country or state.   200  d. Of the people who travel more than 50 miles, the number of people who will  stay overnight in Port Angeles or the Port Angeles area.   All of them  as this is a 3  day event  e. Of the people staying overnight, the number of people who will stay in PAID  accommodations (hotel/motel/bed‐breakfast/short term rental) in Port Angeles  or Port Angeles area.   99%  f. Number of paid lodging room nights resulting from your proposed event.  (example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights)   400  1/21/20 LTAC Agenda Packet Pg. 169 1/21/20 LTAC Agenda Packet Pg. 170 City of Port Angeles 2020 Event Grant Fund Application Page 5  You must complete and sign the application cover sheet with this packet (signature is best quality as digital.  Planning Division Staff can assist in a successful digital pdf signature.).    You may either use the Questionnaire Form or type the questions and answers on separate sheets of paper.  The proposal and all documents filed with the City are public records. The City may choose to post on its website  copies of the proposals and attached documents.  1/21/20 LTAC Agenda Packet Pg. 171 2021 NW Cup - Port Angeles May 14-16 ITEM Vendor COST Timing Jeff Slaczka $1,700.00 Shuttles Penske/fuel $6,000.00 Food and Beverage (volunteers and staff)Seven Cedars Casino $700.00 Sanitation Bill's Plumbing $1,500.00 Awards Expense $3,000.00 Staff Crew $2,000.00 Permit Fees Washington DNR $1,000.00 EMT Service Norpoint Medical $2,700.00 Insurance USA Cycling $3,000.00 Office Supplies Various $100.00 Website & Maint.NW Tech & Design $600.00 Advertising Various $500.00 Total Expenses $22,800.00 *Expected Revenue $25,000.00 Sponsorship Support (Estimated)$2,000.00 Total Revenue 27,000.00 Less Epenses 22,800.00 Estimated Profit 4,200.00 Grant Request Total $5,300.00 1/21/20 LTAC Agenda Packet Pg. 172 . . 0� ¥ORT 4/vc ....... ....-....�<"., u,�ct-.r L.. M y 2021 Lodging Tax Fund Event Application This application is for non-events related proposals only. Amount of Lodging Tax Requested:$ 2,500.00 Event Grant Cover Letter Please provide this coversheet to you r organization's application to ens u re that all necessary information has been provided for Department of Community and Economic Development review. Incomplete applications will not be accepted. If you have any q u estions regarding this application process or the grant opport u nity itself, please contact Ben Brau drick at 360-417-48 04, bbra u drick@ cityofpa.u s, or visit the Planning Desk within Port Angeles City Hall. The Planning Division is open Monday -Friday, 8:00 a.m. -5:00 p.m. Please Check all boxes and fill in all requested information: Event Name: Port Angeles Comm u nity 4 th of J u ly Celebration & Fireworks Date/s of Event:.....: _....::.J=u '-'-1 _4.:J....::2:...::0:..=2=-=1'------------------------- Amo u nt Req u esting,.:...: ----"'-"2'-'-5:::..:0:::..:0:::...._ _____________________ _ ia Grant Application Contact B u siness or Individ u al Operating Event: Port Angeles Chamber of Commerce This should be the name intended to receive the contract and consistent with the W-9 Type of B u siness Primary Contact: Marc Abshire Preferred Address: 1 21 E Railroad Ave □LLC □Sole Proprietor □Partnership. Preferred Address.:....: _________ _ DC-Corp OS-Corp �501C (6) Phone#: (360) 452-2364 □Other:.....: ____________ _ Contact Email: director@portangeles.org Will your event require City traffic control or incur utility expenses? � Yes □ No (If yes, a coordination meeting with City Staff prior to the event is req u ired) Complete Application Includes (check all that apply): � Application Qu estionnaire � F u ll Event Budget (Incl u ding highlighted items applicable to grant request) � W-9* (with organization name and address where reimb u rsement check will be sent) *This should be the name intended to receive the contract and consistent with the W-9 � Documentation of State Tax ID Number □2020 Lodging Tax Expendit u re Report (If event grant funding was received in 2020) D Profit and Loss Statement for events requesting over $1 0,000 1/21/20 LTAC Agenda Packet Pg. 173 1/21/20 LTAC Agenda Packet Pg. 174 1/21/20 LTAC Agenda Packet Pg. 175 1/21/20 LTAC Agenda Packet Pg. 176 1/21/20 LTAC Agenda Packet Pg. 177 1/21/20 LTAC Agenda Packet Pg. 178      2021 Lodging Tax Fund Event Application This application is for non-events related proposals only. Amount of Lodging Tax Requested: $ 15,000 Event Grant Cover Letter  Please provide this coversheet to your organization’s application to ensure that all necessary  information has been provided for Department of Community and Economic Development  review. Incomplete applications will not be accepted.   If you have any questions regarding this application process or the grant opportunity itself,  please contact Ben Braudrick at 360‐417‐4804, bbraudrick@cityofpa.us, or visit the Planning  Desk within Port Angeles City Hall.   The Planning Division is open Monday ‐ Friday, 8:00 a.m. – 5:00 p.m.  Please Check all boxes and fill in all requested information:  Event Name: Dungeness Crab & Seafood Festival   Date/s of Event: October 8‐10, 2021   Amount Requesting: $15,000   Grant Application Contact  Business or Individual Operating Event: Dungeness Crab & Seafood Festival   This should be the name intended to receive the contract and consistent with the W‐9  Primary Contact: Scott Nagel     Preferred Address: 105 ½ E 1st St, 98362   Preferred Address:   Phone #: 360‐808‐3940   Contact Email: director@crabfestival.org   Type of Business  ☐LLC ☐Sole Proprietor ☐Partnership  ☐C‐Corp ☐S‐Corp ☐501C (  )  x☐Other: Wa State Nonprofit Corporation     Will your event require City traffic control or incur utility expenses?   Yes   (If yes, a coordination meeting with City Staff prior to the event is required)  Complete Application Includes (check all that apply):  X☐ Application Questionnaire  X☐ Full Event Budget (Including highlighted items applicable to grant request)  X☐ W‐9* (with organization name and address where reimbursement check will be sent)     *This should be the name intended to receive the contract and consistent with the W‐9  X☐ Documentation of State Tax ID Number  X☐ 2020 Lodging Tax Expenditure Report (If event grant funding was received in 2020)  X☐ Profit and Loss Statement for events requesting over $10,000 1/21/20 LTAC Agenda Packet Pg. 179 City of Port Angeles 2020 Event Grant Fund Application Page 1 Application Questionnaire  1. Describe your event in a brief narrative. Provide the event name, date(s), projected overall attendance, and if  this is an event that has been awarded LTAX event grant funding in the past, what is changing about the event.  The 20th Annual Dungeness Crab & Seafood Festival is October 8‐10, 2021 at the Port Angeles City Pier, Red   Hotel Port Angeles Harbor, Gateway Center, one block of Lincoln Street, and the Clallam Transit Lanes. There is  no admission charge to the Festival. CrabFest is specifically designed to bring tourists to PA and the Olympic  Peninsula during the shoulder tourism season while celebrating our rich cultural traditions, marine life and the  home of Dungeness Crab. Attendance has grown to approximately 20,000 with significant numbers of  Canadians and visitors from around the world attending. CrabFest has received national recognition: The  American Bus Association selected CrabFest as one of the Top 100 Events in North America, GQ Magazine  listed CrabFest as one of the top 5 Seafood Festivals, Coastal Living Magazine named us one of the Top 5  Coastal Events, and  we were even a question on Jeopardy. This year we are making plans to be able to handle  Covid19 and the changes in event dynamics that are likely to occur.    2. What is the amount you are requesting from the City?  $15,000    3. What is the age of the event?  20 years    4. Will the event necessitate the obstruction or use of the public right of way and/or public utility hookups?  Yes    If yes, please explain, and describe any traffic control and/or utility hookups that will be needed:   Lincoln St between Railroad Ave and Front St. is closed. Only utilities are use of spider boxes on pier.    5. Describe the audience of the event. Is the event focused on local residents or people outside Clallam County?   CrabFest is focused on bringing overnight visitors to PA during the shoulder season and nearly all of our  marketing is focused on this goal. Our target audience are cultural tourists especially "foodies" and  "adventure" travelers. We work on two levels ‐ first to attract visitors to the Olympic Peninsula during the fall  season, and second, to bring visitors here specifically for Crab Festival weekend. Our website includes a very  complete tourism section and links to other sources of information. This brings together everything that is  special and unique about the Olympic Peninsula. Surveys indicate that approximately 60% of the visitors are  from more than 50 miles away. While that is the focus of our marketing, 40% of our audience is local and  CrabFest and the crucial base of the event. Although as a food centered event most of the audience is adults,  but we do have considerable numbers of locals who bring their children to participate in the Grab‐A‐Crab  Derby, our most popular activity as well as take in the great food and entertainment.    6. What is the overall budget of the event, and how much of that budget will be spent on advertising outside  Clallam County? An itemized event budget is a required attachment to this application.   Total Budget is $355,000  Marketing $22,000  Marketing outside Clallam County ‐ $21,000    7. Do you have other event sponsors? If so, how much income do you plan to receive in total from other sponsors?  We have more than 45 sponsors, almost all are local businesses, donating $100 or more, mostly in in‐kind  goods and services. We have budgeted for $20,000 in cash, less than in previous years because of the  uncertain economy.      1/21/20 LTAC Agenda Packet Pg. 180 City of Port Angeles 2020 Event Grant Fund Application Page 2 8. Is there a host hotel for your event? If yes for returning events, list the host hotel and an estimate of how many  rooms were booked last year.   Red Lion Hotel Port Angeles Harbor – 187 rooms, approximately 450 room nights  .  9. How many people have attended your event in the past? How did you obtain these figures?  We estimate 20,000. The festival admission is free so it is all an estimate, but we calculate our attendance  estimate from actual dinner ticket sales plus system of estimating crowds at multiple times during the day,  especially seating and turnover rates from the 1,000 seat Crab Central Pavilion.    10. What will you cut from your proposal or do differently if full funding for your request is not available or  recommended?   We will have to reduce our marketing. We need as much marketing as we can afford, especially to attract the   approximately 60% of our audience that fill the lodging in Clallam County Even though the Festival is late in the  year there still could be Covid19 restrictions but most importantly, we don’t know how “comfortable” people  will be with going to major events. We have spent all of our reserves and we may have lower sponsor revenue  this first year as we get the vaccine and businesses recover. As with all events at this time, our ability to plan  and budget based on previous experience is dramatically reduced.    11. What will you or your organization do differently this year that will improve upon last year’s event?  We will be ready to implement a wide range of Covid19 strategies depending on Health Dept regulations.  Regardless of requirements we will be providing hand sanitation stations throughout the grounds and more  public sink locations. We will be prepared for booth spacing, audience spacing, mask requirements and  other  potential requirements. The 2019 festival went well, but because of the greater financial risk we are reviewing  each department  for cost savings. A major goal will be to reduce lines so people are not stuck close to others.  Since our lines are at the food booths we are working with each vendor and our own structure to get food out  faster but still maintain service and quality in a small space. Also a major marketing goal will be to try and  educate the audience to spread out their visitation times as this reduces wait times. Our biggest problem is the  lack of parking and we are working to find a solution.     12. Will the event necessitate the obstruction or use of the public right of way and/or public utility hookups?  Yes    If yes, what facilities will be used?  ‐  Close Lincoln Street between Railroad Ave and Front St.   ‐  Use parking spaces in front of the Gateway on Front as a taxi stand  ‐ Use parking in front of H20 Waterfront Bistro on Railroad Ave as a handicap drop‐off zone    13. Does this event take advantage of innovative opportunities?  Every year we are looking for new programs, foods, and ways to enhance the experience for the public. There  are 18 food booths and our philosophy is to look at all of the individual menus as if the entire site is one  restaurant, and this is where we focus a lot of effort. For example, last year Jamestown Seafood added  Geoduck sashimi to their menu. This also provided a marketing opportunity. We are very limited in adding new  programs that occupy physical space as we are using all of the space that is available to us in this tight  downtown area.               1/21/20 LTAC Agenda Packet Pg. 181 City of Port Angeles 2020 Event Grant Fund Application Page 3 14. Does this event benefit the entire county?  Yes    If yes, please explain how:  ‐ We fill most of the lodging in Sequim and Port Angeles and the B&B and other rentals throughout the county.   ‐ We also encourage visitors to consider Forks and other rural housing to avoid the crowds in Port Angeles.   ‐The Festival is an event that most people see in a day. Our overnight audience often stays for multiple days and  even for just an overnight, visitors have time to visit more of the Peninsula. This is highlighted on our website.  ‐The festival is an outdoor event and fall weather often brings cold, wind, and rain. Our visitors spend a lot of  time in local restaurants, bars, and stores throughout the county.    15. How does this event support or involve local businesses or organizations?  ‐  Many local businesses, restaurants, and artists are Festival vendors   ‐ We market Port Angeles downtown and encourage visitors to sample all that PA has to offer.  ‐ Ferry Coho delivers over 3,000 tourists, and while most are day travelers there are many overnight stays  ‐ We use local vendors and suppliers such as High Tide Seafood that supplies upwards of $100,00 in fresh          Dungeness Crab, plus copying and printing, insurance, office supplies, and other businesses.      16. Based on State mandated reporting, please complete items A thru F below. If this is a new event, put n/a in  the 2020 column. A requirement of the award reimbursement is the tracking of these lodging statistics.   Using 2019 numbers. There is no way to estimate what will happen in 2021 since it is dependant on the   situation with Covid‐19 so we are going to use the same numbers as a goal.    State Mandated Lodging Reporting Questions 2019 2021  a. Overall attendance at your proposed event/activity/facility.    20,000 20,000  b. Number of people who will travel more than 50 miles for your event/activity.    12,000 12,000  c. Of the people who travel more than 50 miles, the number of people who will  travel from another country or state.       7,000 7,000  d. Of the people who travel more than 50 miles, the number of people who will  stay overnight in Port Angeles or the Port Angeles area.       5,000 5,000  e. Of the people staying overnight, the number of people who will stay in PAID  accommodations (hotel/motel/bed‐breakfast/short term rental) in Port Angeles  or Port Angeles area.       4,800 4,800  f. Number of paid lodging room nights resulting from your proposed event.  (example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights)       2,500 2,500        1/21/20 LTAC Agenda Packet Pg. 182 17. Please provide the below details on this event’s annual budget:  Budgeted Cost by Type Total Estimated Budget Requested LTAX Portion  1. Marketing – Local $ 1,000 $  2. Marketing – Beyond 50 miles $ 19,000 $ 14,000  3. Marketing – Website $ 2,000 $ 1,000  4. Event SWAG $ 500 $  5. Business Operation (Office and Personnel) $ 77,200 $  6. Event Operation (Non‐ROW and Utility) $ 254,245 $  7. ROW and Utility Requirements $ 700 $  Total Event Cost    $ 355,000 $  18. How does this proposal demonstrate use of Lodging Tax Funds in accordance with RCW 67.28.1816? Please  be specific and cite code directly.  More than 60% of the audience, in numbers greater than nearly any other event in Port Angeles and Clallam County  fulfill all 3 of the essential elements identified in the RCW.  2)(a) Except as provided in (b) of this subsection, applicants applying for use of revenues in this chapter must  provide the municipality to which they are applying estimates of how any moneys received will result in  increases in the number of people traveling for business or pleasure on a trip:(i) Away from their place of  residence or business and staying overnight in paid accommodations; (ii) To a place fifty miles or more one way  from their place of residence or business for the day or staying overnight; or(iii) From another country or state  outside of their place of residence or their business.    19. Did your organization submit an “Intent to Apply” Form for LTAC consideration during their budget  recommendation    Yes      As a condition of this application for funding if any funding is provided by the City of Port Angeles using lodging  tax funds, I agree to provide all written reports required by the City in accordance with the reporting deadlines  established by the City.     This signature is also acknowledgment of reading and understanding, in its entirety, the application and its cover  letter, and your responsibilities as a grant applicant and recipient.       Scott Nage    1/7/2021   Print Name of Applicant      Signature             Date        To be eligible for consideration, your complete proposal must be received by the deadline. The Committee will  review proposals in a public meeting and determine funding recipients and levels of funding.    Submit one digital copy of the proposal coversheet, completed questionnaire, and any attachment in ONE pdf  document to: ced@cityofpa.us  City of Port Angeles 2020 Event Grant Fund Application Page 4 1/21/20 LTAC Agenda Packet Pg. 183 City of Port Angeles 2020 Event Grant Fund Application Page 5    If you have any questions on how to submit, please contact the above email.   You must complete and sign the application cover sheet with this packet (signature is best quality as digital.  Planning Division Staff can assist in a successful digital pdf signature.).    You may either use the Questionnaire Form or type the questions and answers on separate sheets of paper.  The proposal and all documents filed with the City are public records. The City may choose to post on its website  copies of the proposals and attached documents.  1/21/20 LTAC Agenda Packet Pg. 184 1/21/20 LTAC Agenda Packet Pg. 185 1/8/2021 CRABFESTIVAL 2021 DRAFT BUDGET DESCRIPTION 2019 Budget ` INCOME 101 - Crab Meals $160,000.00 102 - Food Vendors $20,000.00 103 - Wine & Beer Sales $84,000.00 105 - Crab Derby $32,000.00 106 - Merchandise $9,000.00 107 - Vendor Booths $10,000.00 108 - Sponsorships $20,000.00 109 - Grants $20,000.00 Total Income $355,000.00 EXPENSES Program Services 201 - Crab Feed $104,000.00 202 - Crab Central Operations $5,000.00 203 - Crab Derby $1,800.00 204 - Wine Operations $10,000.00 205 - Beer Operations $12,000.00 206 - Music Program $8,000.00 207 - Merchandise $10,000.00 208 - Cooking Demo $3,000.00 209 - Credit Card-Bank Fees $11,000.00 212 - Crafts Program $900.00 Marketing 301 - Advertising $16,000.00 302 - General Marketing $6,000.00 305 - Sponsors $1,000.00 Production 401 - Production $55,000.00 402 - Production Crew $11,500.00 403 - Sanitation $10,000.00 404 - Security $3,000.00 405 - Signage $1,500.00 406 - Staff Support $1,600.00 501 - Volunteer Services $3,000.00 502 - Hospitality $3,500.00 Operations 601 - Admin Operations $2,500.00 601.1 - Payroll Taxes $3,000.00 601.2 - Computer Services $2,500.00 602 - Telephone $3,000.00 603 - General Supply $1,500.00 604 - Accounting $3,000.00 606 - Office Rent -Storage $12,000.00 607 - Insurance $4,000.00 608 - Management Staff $37,000.00 609 - Charitable Contributions $5,500.00 610 - Licenses and Permits $3,200.00 Total Expense $355,000.00 Net Income $355,000.00 Balance $0.00 1/21/20 LTAC Agenda Packet Pg. 186 1/8/2021 2019 CRAB FESTIVAL LTAC GRANT REPORT Description Amount Advertising KNKX $2,080.00 Radio Advertising Mixed Media -Seattle Dining $550.00 Social Media Advertising Deborah Black PR $540.00 Press and story development Outdoors Northwest $400.00 Social Media Advertising Seattle Gay News $400.00 Print Ad Vertigo - website banner $300.00 City of PA website Sound Pub-PDN Extended $2,300.00 Programs for Kitsap County S3 Solutons $2,985.19 Webside & Social Media contractor Total $9,555.19 1/21/20 LTAC Agenda Packet Pg. 187 3/6/2020 DUNGENESS CRAB SEAFOOD FESTIVAL FINANCIAL STATEMENT January through December 2019 Ordinary Income/Expense Income 101- Crab Feed $181,111 102 - Food Vendors $23,017 103 - Wine/Beer Sales $89,796 105 - Crab Derby $34,000 106 - Merchandise $10,572 107 - Vendor Booths $11,114 108 - Sponsorships $26,825 109 - Grants $12,350 Total Income $388,784 Expense 201 - Crab Feed $136,839 202 - Crab Central Operations $6,554 203 - Crab Derby $1,542 204 - Wine Operations $12,959 205 - Beer Operations $14,552 206 - Music Program $8,850 207 - Merchandise $13,713 208 - Cooking Demos/Education $3,066 209 - Credit Card & Bank Fees $14,248 301 - Advertising $7,447 302 - General Marketing $9,462 305 - Sponsors $1,897 401 - Production Expense $56,380 402 - Production Staff $11,650 403 - Sanitation $7,543 404 - Security - EMS $2,950 405 - Signage $1,256 406 - Staff Support $1,623 501 - Volunteer Services $2,285 502 - Hospitality $3,400 601 - Admin Operations $2,865 601.1 Taxes $2,971 602 - Telephone $2,741 603 - Office Supply $1,566 604 - Accounting $2,018 606 - Rent $11,692 607 - Insurance $3,950 608 - Management Staff $39,599 609 - Charitable Contributions $5,050 610 - Licenses and Permits $2,650 Total Expense $393,318 Balance -$4,533 Page 1 of 11/21/20 LTAC Agenda Packet Pg. 188 1/21/20 LTAC Agenda Packet Pg. 189 Amount of Lodging Tax Requested: $ Event Grant Cover Letter Please provide this coversheet to your organization’s application to ensure that all necessary information has been provided for Department of Community and Economic Development review. Incomplete applications will not be accepted. If you have any questions regarding this application process or the grant opportunity itself, please contact Ben Braudrick at 360-417-4804, bbraudrick@cityofpa.us, or visit the Planning Desk within Port Angeles City Hall. The Planning Division is open Monday - Friday, 8:00 a.m. – 5:00 p.m. Please Check all boxes and fill in all requested information: Event Name: North Olympic Discovery Marathon & Elwha River Bridge Run Date/s of Event: February 6, 2021 (Elwha River Bridge Run) June 5-6, 2021 (NODM) Amount Requesting: $12,000.00 (NODM - $10,000.00 & RTP - $2,000.00) Grant Application Contact Business or Individual Operating Event: Port Angeles Marathon Association This should be the name intended to receive the contract and consistent with the W-9 Primary Contact: Victoria Jones Preferred Address: PO Box 431 Preferred Address: Port Angeles, WA 98362 Phone #: 585-451-0014 Contact Email: victoria@nodm.com Type of Business ☐LLC ☐Sole Proprietor ☐Partnership ☐C-Corp ☐S-Corp ☒501C ( 4 ) ☐Other: Will your event require City traffic control or incur utility expenses? ☐Yes ☒ No (If yes, a coordination meeting with City Staff prior to the event is required) Complete Application Includes (check all that apply): ☐Application Questionnaire ☐Full Event Budget (Including highlighted items applicable to grant request) ☐W-9* (with organization name and address where reimbursement check will be sent) *This should be the name intended to receive the contract and consistent with the W-9 ☐Documentation of State Tax ID Number ☐2020 Lodging Tax Expenditure Report (If event grant funding was received in 2020) ☐Profit and Loss Statement for events requesting over $10,000 2021 Lodging Tax Fund Event Application This application is for non-events related proposals only. $12,000.00 (NODM - $10,000.00 & RTP - $2,000.00) x x x x x x 1/21/20 LTAC Agenda Packet Pg. 190 City of Port Angeles 2021 Event Grant Fund Application Page 1 Application Questionnaire 1.Describe your event in a brief narrative. Provide the event name, date(s), projected overall attendance, and if this is an event that has been awarded LTAX event grant funding in the past, what is changing about the event. Answer: Mission Statement Organize and produce a high quality running events showcasing areas along the Olympic Discovery Trail. Event Details The Port Angeles Marathon Association (PAMA) promotes and manages the North Olympic Discovery Marathon (NODM) and Run the Peninsula (RTP). North Olympic Discovery Marathon weekend, which includes two days of running races, is held along the Olympic Discovery Trail from Sequim to Port Angeles. The inaugural event was held June 15, 2003. June 5-6, 2021 will mark the 19th anniversary for this popular community event. This year (post COVID-19) we hope that 6,000 people will attend including participants, family and friends of runners, spectators from the region, volunteers, sponsors, and vendors. The event brings approximately $2.0 million in tourism related activity to Clallam County each year. Run the Peninsula Race Series was started in 2019. The series is made up of 5 races spanning sections of the Olympic Discovery Trail from Port Townsend to Port Angeles. Each race offers a 5K or 10K distance. All finishers of each race will receive a unique medal. Finishers of all five races receive a unique stand that will help to display an impressive showpiece of your accomplishments. Participants can save on entry fees when they bundle more than one event. February 6th, 2021 will mark the 3rd annual Elwha River Bridge 5K / 10K Race. The event is held on the Olympic Discovery Trail as an out-and-back race. 2.What is the amount you are requesting from the City? $$12,000.00 (NODM - $10,000.00 & RTP - $2,000.00) 3.What is the age of the event? NODM – 19th Year, RTP – 3rd Year 4.Will the event necessitate the obstruction or use of the public right of way and/or public utility hookups? ☒Yes ☐ No If yes, please explain, and describe any traffic control and/or utility hookups that will be needed: Answer: PAMA requests the use of the City Pier parking area for staging of the Kids Marathon and Marathon finish line venue. PAMA works with the City of PA staff to complete necessary applications and permits for use of the pier area. The City will assist with blockades and PAMA will provide and construct fencing and Marshals in some areas. The Waterfront Trail is blocked for about 20 yards (from the Red Lion patio to RR Street) to ensure a safe finish line crossing for participants. All festivities at City Pier are free and open to the public. The Elwha River Bridge run is a USATF (USA Track & Field) sanctioned event. This means that runners have the right of way and the appropriate applications are submitted to the county for approval. In 2020, for the Elwha River Bridge Run $160.00 was paid to Clallam County Public Works Department. 5.Describe the audience of the event. Is the event focused on local residents or people outside Clallam County? Answer: 1/21/20 LTAC Agenda Packet Pg. 191 City of Port Angeles 202 1 Event Grant Fund Application Page 2 Targeted Audience The North Olympic Discovery Marathon was created to be a destination event. The event audience is the international running community. People from all over the world, who have yet participated in the NODM, have heard of it through this vast and powerful community. They visit the NODM website, they read reviews, they visit the NODM social media pages, they research the area, and it is on their radar as an event to consider. The main focus in 2021 is to build the momentum back to where it was in 2019 (pre-COVID) Athletes travel from every state and overseas for this event. In 2020, for the first time ever, this event had participants from all 50 states. Due to the fact that it was an all virtual event PAMA was able to focus marketing all across the United States. Our marketing plan did very well as we were able to keep our registration numbers within 20% of 2019 and have a participant from every state. The main focus for the 3rd annual event is to provide a need to our community while at the same time bringing participants from outside of Clallam County. In 2020 there were 1,984 virtual participants for the Elwha River Bridge 5K / 10K. For North Olympic Discovery Marathon you can see the distribution of participants by city (onsite switched to virtual) and state (virtual only) of registration below. (*note the graphs do not show any city less than 21 participants or state less than 8 participants) For the Elwha River Bridge Run you can see the distribution of participants by city (onsite switched to virtual) and state (virtual only) of registration below. (*note the graphs do not show any city less than 14 participants or state less than 6 participants) 1/21/20 LTAC Agenda Packet Pg. 192 City of Port Angeles 202 1 Event Grant Fund Application Page 3 Local Impact Every year, the NODM and sees an increase in the number of local participants. Even though 95% of all marketing is done outside of the area, what we have learned is that locals who have volunteered or watched the event have become inspired to participate. We believe that a large health and fitness event in our community is a major factor in transforming the health of our population and putting the Olympic Peninsula on the map as an “active” community. When locals see the NODM finishers, the sport becomes more accessible to them. This shift in our community has been very rewarding. Over the past 5 years the North Olympic Discovery Marathon 10K has grown 32% and the 5K has grown 48%. These two distances are very popular all types of people. Run the Peninsula was created to be a destination event and bring participants from outside the area during the off season as well as provide an event to the local community. 6. What is the overall budget of the event, and how much of that budget will be spent on advertising outside Clallam County? An itemized event budget is a required attachment to this application. Answer: The budget1 for ALL 2021 PAMA events is $400,000.00. Approximately 30% of our budget, $115,900.00, is allocated for advertising. Nearly 100% of the advertising budget is targeted on markets outside of Clallam County. Below is a detailed plan of where and how advertising dollars are spent. 2021 Marketing and Promotion Plan Strategic Planning takes place immediately after each years’ event in order to evaluate current marketing ideas and best values to implement for the next event. The 2021 marketing plan is in place and has a heavy emphasis on advertising outside of Washington State and in digital format. In 2016, 31 states were represented, in 2017 there were 33 states represented, in 2018 there were 36 states represented, in 2019, 39 states were represented, in 2020 50 states were represented. In 2020 our goal is to retain all 50 states for our events. The 2021 marketing plan for Run the Peninsula is get participants to want to come out to the peninsula during the off season. For the 2021 medal we partnered with the two local tribes, the Lower Elwha Klallam Tribe and the Jamestown S’Klallam Tribe to use tribal artwork for all of the medals. This year we are very excited about the unique medal that magnetizes together to form a wooden totem. This is a driving factor for many participants. For many it is all about the “BLING”. 1 Budget is included as an attachment. 1/21/20 LTAC Agenda Packet Pg. 193 City of Port Angeles 202 1 Event Grant Fund Application Page 4 a. SOCIAL MEDIA NODM has been diving in deep to learn how to maximize our social media efforts. For the 2021 event more dollars and time have been budgeted to social media in order to capture more participants from outside of Washington State and across the entire country. This has been done in the following ways: • Social Media Expert. The NODM has recently hired a social media firm to work closely with the Executive Director to increase the Marathon’s presence on Social Media. The importance of social media in today’s world is critical. Your target audience is constantly on the popular social media networks looking to see what the next event they should attend. If done right social media marketing can prove to be really cost effective. Because as of today, even the paid social media campaigns, such as FaceBook ads, are cheaper than other advertising options such as search engine ads. Which means there’s a higher return on investment. • Will you follow us? o Facebook NODM continues to have an active Facebook community with 5,055 “Likers.” The Facebook “star” rating for the NODM is 4.9/5. o Instagram @NODMarathon. Currently, the NODM has 2,328 followers. o Twitter @nodm2613. 359 followers to date. On December 8, 2020 – Run the Peninsula posted the new 2021 Medals. In just one week (seven days) the event and the 2021 Run the Peninsula Series got strong results on Social Media. Although the initial registration is not as strong as in 2020, we fell as though participants are a little more hesitant, given COVID-19, to pre-register for events. Below are the results of the post on Facebook. b. ONLINE MEDIA • Videographer. In 2017 NODM started working with Matt Sagen from Heart and Passion Films. His marketing videos have had a huge impact on marketing our event. In 2017 a 60 second video was made, this video has been view over 600,000 times. Videos will be circulated through Social Media and the NODM website. PLEASE TAKE 60 SECONDS TO VIEW THE DRONE VIDEO… 1/21/20 LTAC Agenda Packet Pg. 194 City of Port Angeles 202 1 Event Grant Fund Application Page 5 https://vimeo.com/238216550. We are planning on working with Heart and Passion films again in 2021 to update this video. • Videographer. In 2019, I was able to hire local videographer, Matt Sagen to video the Elwha Bridge Run. He made a video of the run. Please take the time to view it here: https://youtu.be/Z23EI6iK490 In 2021 the plan is to get some B-Roll video of participants running / prepping for the event. The scenery of the Elwha Bridge will make for an amazing promotional video for years to come. • Online Ads, Calendars, and Features. Many of the traditional print publications (running magazines) are also providing digital advertising opportunities. While magazine subscriptions may be down for some publishers, they are seeing a huge increase in online subscriptions. • Mail Chimp. In house, NODM has a current database of 15,000+ subscribers who receive a monthly newsletter from the Race Director that includes registration details, promotions, and highlights such as race sponsors, travel planning, and race weekend details. c. WEBSITE | nodm.com • The NODM and RTP website continues to be a vital tool for providing event details to participants, volunteers, sponsors, and visitors. In the fall of 2020 PAMA has contracted with a local website development team to give NODM and RTP a new consistent look. The new websites will be up and running in early spring 2021.. All updates and changes are done in house and is maintained by the Race Director which assures accurate and current information. • In addition to the event details, the website includes a Getting Here / Travel page with links to “Visit Port Angeles,” “ Olympic Peninsula Visitor Bureau,” and the “Port Angeles Regional Chamber of Commerce.” The page also provides “Local Suggestions” for what to do and see. d. PRINT MEDIA • Print Ads. The NODM uses print dollars wisely by researching the publications most likely to reach our audience. NODM publishes print ads in a few areas including; the Coho magazine, Walk About Magazine, and the Victoria Marathon Race Guide. • Rack Cards2. Rack cards and posters are distributed to more than 100 running shops and clubs in Washington, Idaho, Oregon, California, Colorado, Wyoming and British Columbia. This outreach includes a personal letter from the Race Director and a “goody bag” with a water bottle, comp entry, and event details. e. EVENT EXPOS • The PAMA Race Director and race committee attend races in other cities throughout the year to promote the NODM. Travel to race expos is limited because of high cost, so a careful list has been created focusing on the places where NODM can make the biggest impact. This list includes: Whidbey Island Marathon Expo, Bellingham Bay Marathon Expo, Capital Cities Marathon, Victoria Marathon 2 See Attached 2021 Rack Card 1/21/20 LTAC Agenda Packet Pg. 195 City of Port Angeles 202 1 Event Grant Fund Application Page 6 (Canada), Seattle Marathon, Hot Chocolate Seattle and BMC Vancouver Marathon (Canada). We hope that in 2021 we will be able to return to Expos. • A recurring comment from folks who stop by the NODM booth: “I have always wanted to visit the Olympic Peninsula and I usually plan my races around places I want to visit. So it looks like you might see me at your event!” f. EVENT SHIRTS/SWAG • Every participant receives a race shirt with their registration. The shirt is a big deal to runners. In order for the NODM to compete with larger marathons like the Seattle Rock n Roll Marathon (in 2020 they are on the EXACT SAME DATE), we have to do a better job and part of this means providing a beautiful shirt. We want our participants to wear their shirts proudly. And they do! Last year, one of our volunteers was hiking in Palm Desert and saw a couple wearing their NODM shirts. We get reports of shirt sightings all the time. • The shirt design follows the new NODM and RTP brand. All shirts are printed with the event name, location (Sequim to Port Angeles, WA) and event date. • Thousands of runners all over the country and world are “walking advertisement” for us. g. REGIONAL JOINT MARKETING • NODM continues a big marketing effort toward the 7th Annual Salish Sea Series. This regional event combines four of Western Washington’s best races: Whidbey Island Marathon (April), Capital City Marathon (May), NODM (June), and potentially two new races in 2021 including Seattle Marathon and Victoria Marathon. Participants enter all four races and receive discounts and a special finishers medal at the completion of the final race. 1/21/20 LTAC Agenda Packet Pg. 196 City of Port Angeles 2021 Event Grant Fund Application Page 7 •The Race Directors from each of these high quality events formed the series in order to expand marketing and thus increasing registration. This positive partnership keeps the spirit of competition alive, but also has opened up more marketing and networking opportunities. •Each race shares in the joint promotional costs, which include print ads, expo banners and online ads. 7.Do you have other event sponsors? If so, how much income do you plan to receive in total from other sponsors? Answer: Yes. The 2021 PAMA proposed sponsorship income is $56,000. At the time of this application, sponsor meetings and contracts are being developed only some have been signed. Of this $56,000 sponsorship income, the 2021 RTP Presenting Sponsor of the Elwha River Bridge 5K /10K is the Elwha Klallam Tribe and the Olympic Medical Center. Combined, Elwha Klallam Tribe and Olympic Medical Center, they have a $4,500 sponsorship level. You can see this in the budget. 8.Is there a host hotel for your event? If yes for returning events, list the host hotel and an estimate of how many rooms were booked last year. Answer: The host hotel for the event is The Red Lion. The host hotel also serves as the venue for Race Registration and Packet Pick-up the day before the event. The NODM finish line is located right in front of The Red Lion making this hotel a favorite choice for participants who can walk to their room for a post race shower. The Red Lion promotes 2-3 night stays to marathon participants.We did work with the Red Lion Hotel in 2020 for this event. However, it is a smaller event so we don’t have an actual “host hotel” and plan to work with the Red Lion Hotel again in 2021 9.How many people have attended your event in the past? How did you obtain these figures? Answer: During a very difficult 2020, PAMA was a step ahead of the game and was extremely innovated and quickly reached out to a new demographic and by doing do has almost double participation this year. In 2020, 94% of the participants were virtual participants (this means that they can complete the runs from anywhere in the world and at time during the year) and we realize that they may not be visiting the Olympic Peninsula. However, all courses were set up and marked throughout the year still encouraging participants to visiting the Olympic Peninsula to run the same course. We have had many participants that have done this. And by growing our audience during a year of virtual events we have more participants that will want to run the events in person for future years. 1/21/20 LTAC Agenda Packet Pg. 197 City of Port Angeles 202 1 Event Grant Fund Application Page 8 Specifically for the Elwha River Bridge Run - 2019 Participants: 581 (5K = 152, 10K = 237. Virtual = 192). In 2020 there were 1,895 (5K = 392, 10K = 249, Virtual = 1,254) from all 50 states. This was an huge increase in participants. These Elwha River Bridge Run are exact numbers as everyone that participants has to register online. This was the first year of the event and only 400 medals and shirts had been ordered. The race sold out 3 days before the event when it had to be capped at 400 participants. In 2020, we are anticipating 650 participants and we had 1,895 participants. IN 2021, we planned from 2,400 participants. 10. What will you cut from your proposal or do differently if full funding for your request is not available or recommended? Answer: The Lodging Tax Special Project Grant Funding has provided an opportunity for the NODM to develop a strong marketing plan since the event started in 2003. The strong advertising presence in the running community has been a major factor in the success of the event. If lodging tax funding is not available or recommended, the marketing budget will suffer cuts that will likely affect projected attendance. The North Olympic Discovery Marathon has an impressive track record of meeting the following criteria outlined in the application: • Demonstrating positive lodging impacts • Providing a detailed marketing plan with examples and budgets • Producing a successful tourism event for the community through a sustainable organization • Proving event growth We respectfully request full funding. The Port Angeles Marathon Organization is committed to bringing visitors from outside the North Olympic Peninsula Region to attend a world class marathon event each year on the first weekend in June. We value very much the support, partnership, and commitment from the lodging tax funding committee and the community to do so. In 2020, the running industry took a major hit with having to cancel all onsite races. It is going to take a while for participants to feel comfortable to come back to onsite races. PAMA continues to give back to the community financially to many different organizations. On a non-COVID year PAMA gives between $20,000-$30,000 to local non-profits. It is important to be able to give back to the community. If the full funding was not received the race director payroll would be cut. The organization truly believes that this event is great for our community and helps to bring money back into our community. 11. What will you or your organization do differently this year that will improve upon last year’s event? Answer: Each year, the PAMA Race Director and race committee perform an in-depth post event evaluation. In summary, the list below provides a few highlights of the areas that the NODM is proudest of and will continue to improve and build upon. • PAMA is currently in the process of creating a new look for both of our websites (www.nodm.com & www.runthepeninsula.com) This will help participants find the information more easily. • If the funding allows we will be working with, EventGrow. EventGrow is a company that specifically works with endurance events. They help to drive more registrations, more revenue and more impact. We had planned to do this in 2020, but due to COVID-19 we decided to hold off until 2021. 1/21/20 LTAC Agenda Packet Pg. 198 City of Port Angeles 202 1 Event Grant Fund Application Page 9 Here are the improvements for the 2021 Run the Peninsula and North Olympic Discovery Marathon • Amazing new medal design that incorporates Elwha Tribal Artwork and Jamestown S’Klallam Tribal Artwork. • ALL MEDALS ARE MADE IN THE USA!! • For the Elwha River Tribal Run Instead of have shirts as a giveaway, participants will be receive a one of a kind reversible RTP running buffs with local artist, Makayla DeScala, artwork. You can only get this hat by running in the event. • Last year we ordered our shirts from a vendor out of Portland, OR. This year we are doing all of our apparel locally and keeping our dollars local. • This year we ordered an at total 2,400 medals per event. 12. Will the event necessitate the obstruction or use of the public right of way and/or public utility hookups? ☒Yes ☐ No. If yes, what facilities will be used? Answer: See answer #4 13. Does this event take advantage of innovative opportunities? Answer: There are two main innovative opportunities that the NODM takes advantage of: 1. Promoting local artists has always been a huge importance to our organization. This year we will be continuing to contract with local artist Todd Fisher for the North Olympic Discovery Marathon Artwork. In addition his artwork is used on the medals that people take all across the country. 2. For the kids marathon we hold a medal design contest3. Local kids have the opportunity to create the Kids marathon medal that is distributed to all kids at the finish line on the day of the kids marathon. The winner has the opportunity to work with the race director of the North Olympic Discovery Marathon and the medal design team at Ashworth Awards to fine tune, approve and finalized the kids marathon event medal. There are two main innovative opportunities that the Elwha Bridge event takes advantage of: 1. Promoting local artists has always been a huge importance to our organization. For the event this year we reached out to local artist, Makayla DeScala, as one of her pieces of artwork reminded us of the Elwha River. We asked her if we could partner and make her artwork into our running buff that participants would receive for participating in this event. Working together we are able to give out one of a kind RTP reversible running buffs to all participants of the event. 3 Kid Medal Design Contest Entry Form 1/21/20 LTAC Agenda Packet Pg. 199 City of Port Angeles 202 1 Event Grant Fund Application Page 10 2. 2021 Run the Peninsula Race series medal. We are very excited to team up with two of the local tribes, the Elwha Klallam Tribe and the Jamestown S’Klallam Tribe. All of medals magnetize to a wooden stand to form a tribal totem. If you do all 5 races you will receive the wooden totem that will showcase your impressive accomplishment. 3. In additional local screen printer, Joseph Stride (Convergence Design-Port Angeles) printed all 2,000 Run the Peninsula Series Shirts. Local Artist, Nicole Phillips (Bet azed Creative – Port Angeles) does all of the Graphic Design / Artwork for all of PAMA events. 14. Does this event benefit the entire county? ☒Yes ☐ No. If yes, please explain how: Answer: Yes, NODM event benefits the city and the county. For the first weekend in June, the North Olympic Discovery Marathon brings in over 10,000 people to our community. These people include participants, family and friends of runners, spectators from the region, volunteers, sponsors and vendors. The event brings approximately $2.0 million in tourism related activities to Clallam County each year (non-COIVD year). Yes, RTP event benefits the city and the county. Based on the Dean Runyan4 every person that comes to Clallam County for outdoor activity for the day spends on average $151.40. This is broken down to $31.80 on transportation, $52.30 on food and 67.30 on other expenses. Although our event may not put as many heads in beds it does bring in people from outside of the county that spend money. Based on our data and people that came from out of the area for the day the total economic impact that our event had was $19,984.80. 15. How does this event support or involve local businesses or organizations? Answer: Buying Local: Our event supports local business and organizations as much as we can. We hire local for the following expenditures: • Videographer – Matt Sagen, Heart & Passion Films • Branding & Art Design – Nicole Philips - Betazed Creative • Shuttle Busses – Blackball Ferry • Gear Busses – Port Angeles School District • FInishline Food – Locally purchased food including Sunny Farms and Dairy Fresh • Elwha Event Buffs – Designed by Makayla DeScala • Awards – Materials and supplies Hartnagel’s / Angeles Millworks • Sani cans – Bill’s Plumbing 4 Dean Runyan 2019 Washington State Travel Impacts & Visitor Volume 1/21/20 LTAC Agenda Packet Pg. 200 City of Port Angeles 202 1 Event Grant Fund Application Page 11 • Joseph Stride – Convergence Design – Printing of Event Shirts. • Nicole Phillips-Betazed Creative – All Graphic Design for PAMA Giving Back to the Community. PAMA is proud to highlight the significant contributions made to local clubs and organizations in exchange for their assistance with various race components. Over the past 5 (five) years, PAMA made donations in excess of $90,000. The clubs that we support include; Hamilton Elementary School Peninsula College Foundation PAHS Band Explorers Post 1003 Sequim High School Band Oly Mtn Wrestling Club YMCA Youth and Government Peninsula Trails Coalition Hurricane Ridge SkiTeam Civil Air Patrol Olympic Peninsula Youth Orchestra Ranhan Pony Club Lion’s Club Nor’Wester Rotary Clallam Mosaic Children’s Montessori Port Angeles Swim Club Peninsula Rowing Club Port Townsend Track Club AmeriCorps Runner Parents Group Franklin Elementary PTO Lincoln Park BMX Olympic Discovery Trail The PAMA supports many local businesses. The PAMA makes local purchasing a priority when supplies are available locally. 16. Based on State mandated reporting, please complete items A thru F below. If this is a new event, put n/a in the 2020 column. A requirement of the award reimbursement is the tracking of these lodging statistics. (TOP NUMBER – NODM, bottom Number Elwha) NODM was a VIRTUAL ONLY EVENT – EWLHA RIVER BRIDGE RUN WAS ABLE TO PLACE IN FEB. 2020 State Mandated Lodging Reporting Questions 2019 2020 (COVID- 19) 2021 a. Overall attendance at your proposed event/activity/facility. 10,140 800 0 1350 8,000 350** b. Number of people who will travel more than 50 miles for your event/activity. 6,884 132 N/A* 428 4,000 75 c. Of the people who travel more than 50 miles, the number of people who will travel from another country or state. 1,416 4 N/A* 26 450 0 d. Of the people who travel more than 50 miles, the number of people who will stay overnight in Port Angeles or the Port Angeles area. 5,200 15 N/A* 1196 2,500 5 e. Of the people staying overnight, the number of people who will stay in PAID accommodations (hotel/motel/bed-breakfast/short term rental) in Port Angeles or Port Angeles area. 3,912 8 N/A* 104 2,000 4 f. Number of paid lodging room nights resulting from your proposed event. (example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) 1,368 10 N/A* 42 750 25 *Although the NODM events were all virtual events, all courses were set up and people did travel to the Olympic Peninsula to run the actual courses. There was no formal way to track this information. ** Due to COVID Restrictions I am capping the race at 300 participants and not allowing any spectators (participants under the age of 18 can have one parent/ guardian with them) 1/21/20 LTAC Agenda Packet Pg. 201 City of Port Angeles 2021 Event Grant Fund Application Page 12 17.Please provide the below details on this event’s annual budget: 18.How does this proposal demonstrate use of Lodging Tax Funds in accordance with RCW 67.28.1816? Please be specific and cite code directly. Answer: PAMA directly demonstrates the use of Lodging Tax Funds in accordance with RCW 67.28.1816 in the following ways: (1)(a) – Tourism Marketing – PAMA attracts participants from all over the country. Many participants visit the Olympic Peninsula for the first time for our events. (1)(b) - The marketing and operations of special events and festivals designed to attract tourists; We only use our Lodging Tax Fund dollars for marketing. None of our funds received goes towards operations. (2)(b) - (b)(i)(ii)(iii) of this subsection, applicants applying for use of revenues in this chapter must provide the municipality to which they are applying estimates of how any moneys received will result in increases in the number of people traveling for business or pleasure on a trip: PAMA has direct data (from online registration platform) of the exact location that all participants travel from. This helps to give accurate data and show that participants are traveling from outside of the area and staying in paid accommodations. We have participants from all over the United States and on average 4-6 different countries represented. 19.Did your organization submit an “Intent to Apply” Form for LTAC consideration during their budget recommendation (Yes☒or No☐)? As a condition of this application for funding if any funding is provided by the City of Port Angeles using lodging tax funds, I agree to provide all written reports required by the City in accordance with the reporting deadlines established by the City. This signature is also acknowledgment of reading and understanding, in its entirety, the application and its cover letter, and your responsibilities as a grant applicant and recipient. Print Name of Applicant Signature Date Budgeted Cost by Type Total Estimated Budget Requested LTAX Portion 1.Marketing – Local $2,000.00 $0 2.Marketing – Beyond 50 miles $30,400.00 $8,000.00 3.Marketing – Website $5,000.00 $2,000.00 4. Event SWAG (and Medals)$125,500.00 $2,500.00 5.Business Operation (Office and Personnel)$55,100.00 $0 6. Event Operation (Non-ROW and Utility)$177,800 $0 7.ROW and Utility Requirements $6,000.00 $0 Total Event Cost $401,800.00 $12,500 (3.16% of Budget) Victoria A Jones 01-08-2021 1/21/20 LTAC Agenda Packet Pg. 202 City of Port Angeles 2021 Event Grant Fund Application Page 13 To be eligible for consideration, your complete proposal must be received by the deadline. The Committee will review proposals in a public meeting and determine funding recipients and levels of funding. Submit one digital copy of the proposal coversheet, completed questionnaire, and any attachment in ONE pdf document to: ced@cityofpa.us •If you have any questions on how to submit, please contact the above email. •You must complete and sign the application cover sheet with this packet (signature is best quality as digital. Planning Division Staff can assist in a successful digital pdf signature.). Þ You may either use the Questionnaire Form or type the questions and answers on separate sheets of paper. The proposal and all documents filed with the City are public records. The City may choose to post on its website copies of the proposals and attached documents. 1/21/20 LTAC Agenda Packet Pg. 203 Total Revenue 4000 Revenue Total 4100 Entry Fees $ 292,000.00 Total 4200 Sponsorship $ 56,000.00 4300 Grants 40,000.00 4400 Merchandise 12,000.00 Total 4000 Revenue $ 400,000.00 Total Revenue $ 400,000.00 Gross Profit $ 400,000.00 Expenditures 5000 Advertising 0.00 5100 Social Media 8,000.00 5200 Online Media 0.00 5210 Videographer 5,000.00 5220 Online Advertising 1,500.00 5230 MailChimp 1,300.00 5240 Website 5,000.00 Total 5200 Online Media $ 12,800.00 5300 Branding - Art / Logo Design 500.00 5310 RTP Branding 2,500.00 Total 5300 Branding - Art / Logo Design $ 3,000.00 5400 Print Media 5410 Print Advertising 6,000.00 5430 Banners and Signs 3,000.00 Total 5400 Print Media $ 9,000.00 5500 Event Expo Fees 2,100.00 5550 Event Bags 5560 Marathon Bags 3,000.00 Total 5550 Event Bags $ 3,000.00 5600 Event Shirts 5610 Full, 1/2, Relay Shirts 20,000.00 5620 5K / 10K Shirts 15,000.00 5625 Run the Peninsula 5K / 10K 30,000.00 5630 Kids Shirts 3,500.00 5640 Volunteer Shirts 6,000.00 5650 Race Committee Shirts 500.00 5670 Supplies & Materials 500.00 Total 5600 Event Shirts $ 75,500.00 5700 Radio Advertising 2,000.00 5800 Regional Joint Marketing 5810 Salish Sea Series 500.00 Total 5800 Regional Joint Marketing $ 500.00 Total 5000 Advertising $ 115,900.00 A)Port Angeles Marathon Association (PAMA) 2021 Budget January - December 2021 1/21/20 LTAC Agenda Packet Pg. 204 6000 Supplies 6100 Marathon Supplies 6110 Water Station Supplies 4,000.00 6120 Course Supplies 5,000.00 6130 Finisher Food 4,000.00 6140 Supplies & Materials 3,000.00 6150 Beer Garden 1,000.00 6180 Advertising/Promotional 25,000.00 Total 6100 Marathon Supplies $ 42,000.00 6200 Group Supplies 6220 Kids Marathon Supplies 4,000.00 6230 Expo Supplies 1,000.00 Total 6200 Group Supplies $ 5,000.00 6300 Office Supplies 5,000.00 6400 Postage 25,000.00 6500 Awards & Medals 6510 Awards 7,000.00 6520 Medals 40,000.00 Total 6500 Awards & Medals $ 47,000.00 6600 Volunteer Supplies 3,000.00 Total 6000 Supplies $ 127,000.00 7000 General Operating Expenditures 7100 Bank Charges 7120 Service Fees 0.00 Total 7100 Bank Charges $ 0.00 7200 Travel 2,000.00 7210 Mileage Reimbursement 100.00 Total 7200 Travel $ 2,100.00 7250 Meals & Entertainment 1,500.00 7300 Facilities 7310 Phone 1,000.00 7320 Internet 1,000.00 7330 Mini Storage Rental 1,500.00 Total 7300 Facilities $ 3,500.00 7450 Dues & Subscriptions 1,000.00 7500 Permit and Venue Fees 6,000.00 7600 Staff Meeting Expense 500.00 Total 7000 General Operating Expenditures $ 14,600.00 7400 Payroll 7410 Payroll Wages 50,000.00 7423 Employer WA State 100.00 7424 Payroll Tax - Employer 7421 Federal Taxes 4,000.00 7422 L & I 400.00 Total 7424 Payroll Tax - Employer $ 5,000.00 Total 7400 Payroll $ 55,100.00 7700 Taxes Paid 7720 Taxes B&O 4,000.00 1/21/20 LTAC Agenda Packet Pg. 205 Total 7700 Taxes Paid $ 4,000.00 8000 Other Miscellaneous Service Cost 8100 Buses 8110 Bag Check Buses 200.00 8120 Shuttle Busses 10,000.00 Total 8100 Buses $ 10,200.00 8150 Pasta Dinner 1,000.00 8200 Legal & Professional Fees 8210 Accounting 3,000.00 Total 8200 Legal & Professional Fees $ 3,000.00 8250 Massage 1,000.00 8300 Music 1,000.00 8350 Photographer 6,000.00 8400 Port A Pottie Rental 7,000.00 8450 Timing 25,000.00 8460 Race Day Outside Services 1,000.00 Total 8000 Other Miscellaneous Service Cost $ 55,200.00 9000 Charitable Contributions 9100 Donations to Organizations 30,000.00 Total 9000 Charitable Contributions $ 30,000.00 Penalties & Fines 0.00 Unapplied Cash Bill Payment Expenditure 0.00 Total Expenditures $ 401,800.00 Net Operating Revenue -$ 1,800.00 Other Revenue 4800 Interest Earned 55.38 Cash Credit Card Rewards 3,235.49 Total Other Revenue $ 3,290.87 Net Other Revenue $ 3,290.87 Net Revenue $ 1,490.87 1/21/20 LTAC Agenda Packet Pg. 206 1/21/20 LTAC Agenda Packet Pg. 207 Exhibit A End Date: Funds Requested: Funds Awarded Total Activity Event/Festival Attendance Information “Direct Count”, “Indirect Count”, “Representative Survey”,“Structured Estimate”, or “Other-please Explain” Under “Methodology” Please fill the left cell with one of the following: Lodging Tax Expenditure Report Please Explain: Actual (Estimated): Method: Please Explain: Predicted: Actual (Estimated): Method: Actual (Estimated): Method: Please Explain: Predicted: Actual (Estimated): Method: Predicted: Actual (Estimated): Method: Please Explain: Predicted: Actual (Estimated): Method: Please Explain: Predicted: Please Explain: Predicted: Enter the number of people predicted to attend this activity without paying for overnight lodging, the actual number of people who attended this activity without paying for overnight lodging, and the method used to determine the attendance. Paid Lodging Nights Total projected and estimated actual number of paid lodging night. One Lodging Night = one or more persons occupying one room for one night. Enter the total number of people predicted to attend this activity, tha actual number of people who attended this activity, and the method used to determine the attendance. Attendance, Out of State, Out of Country Enter the number of people from outside the state and country predicted to atend this activity, the actual bumber of people from outside the state and country who attended this activity, and the method used to determine the attendance. Attendance, Paid for Overnight Lodging Enter the number of people predicted to attend this activity and pay for overnight lodging, the actual number of people who attend this activity and paid for overnight lodging, and select the method used to determine the attendance. Attendance, Did Not Pay for Overnight Lodging Overall Attendance Attendance, 50+ Miles Enter the number of people who travelled greater than 50 miles predicted to attend this activity, the actual number of people who travelled greater than 50 miles to attend this activity, and the method used to determine the attendance. Organization: Acitivity Name: Activity Type: Start Date: Port Angeles Marathon Association 10,000 2,815 (Participants ONLY) Registration Count Virtual Participants ONLY 2,157 (Participants ONLY) 3,607 (Participants ONLY) Registration Count 500 Did Not Predict 150 Asked on Registrat 400 Estimated North Olympic Discovery Marathon June 5th, 2020 December 31, 2020 (extended till end of 2020 for virtual run due to COVID) $15,000 $11,000 6,000 1,200 5,000 1,500 Virtual Participants ONLY Virtual Participants ONLY Estimated Estimated Asked on Registrat Asked on Registrat 1/21/20 LTAC Agenda Packet Pg. 208 Exhibit A End Date: Funds Requested: Funds Awarded Total Activity Event/Festival Attendance Information “Direct Count”, “Indirect Count”, “Representative Survey”,“Structured Estimate”, or “Other-please Explain” Under “Methodology” Please fill the left cell with one of the following: Lodging Tax Expenditure Report Please Explain: Actual (Estimated): Method: Please Explain: Predicted: Actual (Estimated): Method: Actual (Estimated): Method: Please Explain: Predicted: Actual (Estimated): Method: Predicted: Actual (Estimated): Method: Please Explain: Predicted: Actual (Estimated): Method: Please Explain: Predicted: Please Explain: Predicted: Enter the number of people predicted to attend this activity without paying for overnight lodging, the actual number of people who attended this activity without paying for overnight lodging, and the method used to determine the attendance. Paid Lodging Nights Total projected and estimated actual number of paid lodging night. One Lodging Night = one or more persons occupying one room for one night. Enter the total number of people predicted to attend this activity, tha actual number of people who attended this activity, and the method used to determine the attendance. Attendance, Out of State, Out of Country Enter the number of people from outside the state and country predicted to atend this activity, the actual bumber of people from outside the state and country who attended this activity, and the method used to determine the attendance. Attendance, Paid for Overnight Lodging Enter the number of people predicted to attend this activity and pay for overnight lodging, the actual number of people who attend this activity and paid for overnight lodging, and select the method used to determine the attendance. Attendance, Did Not Pay for Overnight Lodging Overall Attendance Attendance, 50+ Miles Enter the number of people who travelled greater than 50 miles predicted to attend this activity, the actual number of people who travelled greater than 50 miles to attend this activity, and the method used to determine the attendance. Organization: Acitivity Name: Activity Type: Start Date: Port Angeles Marathon Association Run the Peninsula - Elwha Bridge Run February / /, 2000. February / /, 2000. $2,000.00 $2,000.00 1100 1300 (650 x 2) Registration Count Participants X 2 153 428 (2 x 214) Registration Count Participants X 2 05 26 (12 x 2) Registration Count Participants X 2 55 104(52 x 2) Registration Count Asked on Registrat Did Not Predict 1,196(598 x2) Registration Count Asked on Registrat /5 20 32 + 10 100%, 30%, 1/21/20 LTAC Agenda Packet Pg. 209 Total Revenue 4000 Revenue 4100 Entry Fees 244,890.80 4190 Discounts -2,546.02 4199 Entry Refunds -3,988.05 Participant Insurance Fee 1,252.38 Total 4100 Entry Fees $ 239,609.11 4200 Sponsorship Total 4200 Sponsorship $ 50,750.00 4300 Grants 68,071.01 4400 Merchandise 10,821.58 4500 Massage 204.00 4600 Pasta Dinner 192.00 4900 Shipping Account 2,507.07 Total 4000 Revenue $ 372,154.77 4350 Donation to ODT 7,517.24 Total Revenue $ 379,672.01 Gross Profit $ 379,672.01 Expenditures 5000 Advertising 1,169.54 5100 Social Media 8,073.53 5200 Online Media 339.91 5210 Videographer 6,562.50 5220 Online Advertising 1,115.77 5230 MailChimp 1,950.93 5240 Website 4,083.75 Total 5200 Online Media $ 14,052.86 5300 Branding - Art / Logo Design 1,485.47 5310 RTP Branding 6,196.69 Total 5300 Branding - Art / Logo Design $ 7,682.16 5400 Print Media 5410 Print Advertising 3,382.46 5430 Banners and Signs 1,699.00 5440 Posters 279.59 Total 5400 Print Media $ 5,361.05 5550 Event Bags 1,339.40 5560 Marathon Bags 1,491.75 Total 5550 Event Bags $ 2,831.15 5600 Event Shirts 5610 Full, 1/2, Relay Shirts 23,214.31 5620 5K / 10K Shirts 11,394.29 5625 Run the Peninsula 5K / 10K 33,110.78 5630 Kids Shirts 1,685.89 Port Angeles Marathon Association (PAMA) 2020 Profit / Loss Statement January - December 2020 1/21/20 LTAC Agenda Packet Pg. 210 5640 Volunteer Shirts 1,282.72 5670 Supplies & Materials 11,691.17 Total 5600 Event Shirts $ 82,379.16 5800 Regional Joint Marketing 5810 Salish Sea Series 299.32 Total 5800 Regional Joint Marketing $ 299.32 Total 5000 Advertising $ 121,848.77 6000 Supplies 5,122.12 6100 Marathon Supplies 6110 Water Station Supplies 198.94 6120 Course Supplies 2,535.34 6130 Finisher Food 103.26 6140 Supplies & Materials 16.00 6150 Beer Garden 1,594.00 Total 6100 Marathon Supplies $ 4,447.54 6200 Group Supplies 6210 Sponsor Supplies 50.00 6220 Kids Marathon Supplies 170.59 Total 6200 Group Supplies $ 220.59 6300 Office Supplies 7,833.92 6400 Postage 37,897.42 6500 Awards & Medals 6510 Awards 10,318.52 6520 Medals 84,617.57 Total 6500 Awards & Medals $ 94,936.09 6600 Volunteer Supplies 548.36 Total 6000 Supplies $ 151,006.04 7000 General Operating Expenditures 7100 Bank Charges 50.44 7150 Education 1,881.50 7200 Travel 1,624.08 7250 Meals & Entertainment 1,171.27 7300 Facilities 7310 Phone 681.00 7320 Internet 1,659.95 7330 Mini Storage Rental 4,800.00 Total 7300 Facilities $ 7,140.95 7450 Dues & Subscriptions 725.20 7500 Permit and Venue Fees 8,946.70 Total 7000 General Operating Expenditures $ 21,540.14 7400 Payroll 7410 Payroll Wages 45,833.37 7423 Employer WA State 59.61 7424 Payroll Tax - Employer 7421 Federal Taxes 3,506.24 7422 L & I 331.21 Total 7424 Payroll Tax - Employer $ 3,837.45 Total 7400 Payroll $ 49,730.43 1/21/20 LTAC Agenda Packet Pg. 211 7700 Taxes Paid 2,002.50 7720 Taxes B&O 1,433.55 Total 7700 Taxes Paid $ 3,436.05 8000 Other Miscellaneous Service Cost 8100 Buses 8120 Shuttle Busses 1,506.25 Total 8100 Buses $ 1,506.25 8200 Legal & Professional Fees 8210 Accounting 2,814.50 Total 8200 Legal & Professional Fees $ 2,814.50 8300 Music -370.00 8350 Photographer 851.50 8400 Port A Pottie Rental 2,529.95 8450 Timing 2,684.75 8460 Race Day Outside Services 1,910.00 Total 8000 Other Miscellaneous Service Cost $ 11,926.95 9000 Charitable Contributions 9100 Donations to Organizations 12,455.24 9200 Kids Scholarship 500.00 Total 9000 Charitable Contributions $ 12,955.24 Unapplied Cash Bill Payment Expenditure 0.07 Total Expenditures $ 372,443.69 Net Operating Revenue $ 7,228.32 Other Revenue 4800 Interest Earned 69.82 Total Other Revenue $ 69.82 Net Other Revenue $ 69.82 Net Revenue $ 7,298.14 1/21/20 LTAC Agenda Packet Pg. 212 www.runthepeninsula.com Olympic Discovery Trail - Port Townsend to Port Angeles, WA Larry Sco Trail - Port Townsend, WA 5K | 10K | 13.1 | Virtual Race October 16, 2021 Jamestown S'Klallam Tribe - Blyn, WA 5K | 10K | Virtual Race December 4, 2021 Elwha River Bridge - Port Angeles, WA 5K | 10K | Virtual Race February 6, 2021 North Olympic Discovery Marathon Sequim to Port Angeles 5K | 10K | 13.1 | 26.2 | RELAY | Virtual Race June 5-6, 2021 Railroad Bridge Park - Sequim, WA 5K | 10K | Virtual Race April 24, 2021 Elwha River Bridge - Port Angeles, WA 5K | 10K | Virtual Race February 6, 2021 Railroad Bridge Park - Sequim, WA 5K | 10K | Virtual Race April 24, 2021 North Olympic Discovery Marathon Sequim to Port Angeles 5K | 10K | 13.1 | 26.2 | RELAY | Virtual Race June 5-6, 2021 Larry Sco Trail - Port Townsend, WA 5K | 10K | 13.1 | Virtual Race October 16, 2021 Jamestown S'Klallam Tribe - Blyn, WA 5K | 10K | Virtual Race December 4, 2021 1/21/20 LTAC Agenda Packet Pg. 213 ABOUT THE SERIES • Run the Peninsula series is made up of 5 races spanning sections of the Olympic Discovery Trail from Port Townsend to Port Angeles, WA. • Run with us on race day, or run VIRTUALLY. You have until December 31, 2021 to complete the races virtually. • All finishers receive swag (different for each race), chip timing, free photography, unique medal and more. Finishers of all five races receive a wooden totem that fits all of the medals to form an impressive showpiece of your accomplishments. • Save on your entry fees when you bundle events. HOW TO REGISTER Register online at www.runthepeninsula.com. Race is limited. Register early to guarantee your spot and get the early bird price. No refunds. Entry fees are non-refundable. If you would like to transfer from one series event to another or transfer your entry to another person a $10 fee will be applied. For more information contact us: rtp@runthepeninsula.com www.runthepeninsula.com (585) 451-0014 #runthepeninsula LOCATED ON THE OLYMPIC PENINSULA IN WASHINGTON STATE Vancouver, B.C. Victoria Seattle Portland, OR Bellingham SEQUIM PORTANGELES BLYN PORT TOWNSEND SEQUIM PORTANGELES BLYN PORT TOWNSEND Delta Dental of Washington 1/21/20 LTAC Agenda Packet Pg. 214 2021 North Olympic Discovery Marathon Kids Medal Design Contest Design your medalin the box below! Age: Name: School: Email: Phone number: Winning design will be made into the 2021 Kids Marathon Medal that will be distributed to 500 kids on race day Grand Prize winner will work with the Race Director and Medal Design Team to refine, finalize, and approve the 2020 Kids Marathon Medal design Winner will receive a free entry for the 2021 event on June 5th, 2021 Winner will receive a gift basket with a special Certificate, Water Bottle, and more 2nd - 5th Place winners Winner will receive a free entry for the 2021 event on June 5th, 2021 Winner will receive a gift basket with a special Certificate, Water Bottle, and more Deadline: This entry must be mailed or delivered by January 15, 2021. Mail to: NODM, PO Box 431, Port Angeles, WA 98362. Drop off: Angeles Electric in Port Angeles or Dungeness Kids in Sequim Rules: For kids 6th grade and under Keep design within the square outline, but design can be any shape. (COLOR IS ENCOURAGED) Have fun! Helpful Hints Judges are looking for designs that highlight one or more of the following elements: running, fitness, kids, and what you might see along the Olympic Discovery Trail. Keep it simple and colorful. Tiny details will be hard to replicate on a medal. For questions please contact Victoria Jones - nodm@nodm.com “This is NOT a school sponsored activity. The Port Angeles School District has neither reviewed nor approved the sponsoring organization or its program, personnel, and activities announced in this flyer. The sponsoring organization and participants agree to protect, indemnify, and hold harmless the District, its board of directors, employees and agents, from any and all claims, liabilities, damages, expenses or rights of action, directly or indirectly attributed to the organization, or its program, personnel, and activities. Permission to distribute this flyer should not be considered an endorsement or recommendation of the program by the District.” Policy No. 4060 Community Relations. “We need your help to design the 2020 medal!” The 17th Annual North Olympic Discovery Kids Marathon will take place on Saturday, June 5th, 2021 at Port Angeles City Pier. Next Spring, kids will set running goals at school and use a mileage log to track their miles. On June 6th, all kids are invited to run the final 1.2 miles of their marathon finishing under the same finish line that adult marathoners will cross the following day. Kids will receive a special finishers medal to celebrate their effort. For more information about the Kids Marathon and to register early, visit www.nodm.com Grand Prize Winner 1/21/20 LTAC Agenda Packet Pg. 215 1/21/20 LTAC Agenda Packet Pg. 216 1/21/20 LTAC Agenda Packet Pg. 217 1/21/20 LTAC Agenda Packet Pg. 218 1/21/20 LTAC Agenda Packet Pg. 219 1/21/20 LTAC Agenda Packet Pg. 220 1/21/20 LTAC Agenda Packet Pg. 221 1/21/20 LTAC Agenda Packet Pg. 222 1/21/20 LTAC Agenda Packet Pg. 223 1/21/20 LTAC Agenda Packet Pg. 224 1/21/20 LTAC Agenda Packet Pg. 225 1/21/20 LTAC Agenda Packet Pg. 226 1/21/20 LTAC Agenda Packet Pg. 227 1/21/20 LTAC Agenda Packet Pg. 228 1/21/20 LTAC Agenda Packet Pg. 229 1/21/20 LTAC Agenda Packet Pg. 230 1/21/20 LTAC Agenda Packet Pg. 231 1/21/20 LTAC Agenda Packet Pg. 232 1/21/20 LTAC Agenda Packet Pg. 233 1/21/20 LTAC Agenda Packet Pg. 234 1/21/20 LTAC Agenda Packet Pg. 235 1/21/20 LTAC Agenda Packet Pg. 236 1/21/20 LTAC Agenda Packet Pg. 237 1/21/20 LTAC Agenda Packet Pg. 238 1/21/20 LTAC Agenda Packet Pg. 239 1/21/20 LTAC Agenda Packet Pg. 240 1/21/20 LTAC Agenda Packet Pg. 241