Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Agenda Packet 07/20/2021
r July 20, 2021 City of Port Angeles Council Meeting Agenda This meeting will be conducted virtually. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. The items of business for regular Council meetings may include the following: A. Call to Order—Special Meeting at 5:00 p.m.— 5:00-5:15 p.m.—A closed session,under authority of RCW 42.30.140(4),to discuss collective bargaining with an employee organization. 5:15—6:00 p.m.2022 Budget Council Goals Work Session—Open Session Call to Order—Regular Meeting at 6:00 p.m. B. Roll Call,Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions C. Public Comment The City Council desires to allow the opportunity for Public Comment.However,the business of the City must proceed in an orderly and timely manner.Visit https://www.cityofpa.us/Live-Virtual-Meetings to learn how to participate during public comment and or watch the meeting live.Written public comments can be submitted to:councilkcityofpa.us,comments will not be read aloud but will be made a part of the record. To provide pre-recorded messages to the City Council by phone,please call 360-417-4504.Messages received will be made a part of the record.Comments should be received by 2:00 p.m.Tuesday,July 20,2021. For audio only please call 1-844-992-4726 Use access code: 182 237 4949 Once connected press *3 to raise your virtual hand,if you wish to make a comment or public testimony. You will be notified when it is your turn to speak. This access code is good for the July 20,2021 meeting only. If you are joining in through the Webex link: hilps://cityofpa.webex.com/cityfpa/onstage/g.php?MTID=eebaf8d6fdO7d64739227065699bf 1 b36 and wish to make a comment or public testimony,please use the"raise your hand"feature in Webex.You will be notified when it is your turn to speak. Members of the public may address the City Council at the beginning and end of any Regular Meeting under"Public Comment." During the "Public Comment"portion of the meeting,individuals may speak to agenda items,except those scheduled for a Public Hearing. The City Council desires to allow the opportunity for Public Comment.However,the business of the City must proceed in an orderly, timely manner.At any time,the presiding officer,in the presiding officer's sole discretion,may set such reasonable limits as are necessary to prevent disruption of other necessary business. At its most restrictive,Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment period. Individuals may speak for three(3)minutes or less,depending on the number of people wishing to speak.If more than 20 people are signed up to speak each speaker may be allocated two(2)minutes. July 20,2021 Port Angeles City Council Meeting Page 1 Individuals who are residents of the City or own businesses within the City will be called to speak first,with preference given to those who wish to speak to an item on the meeting's agenda.If time remains,the presiding officer will call other individuals wishing to speak,generally in the order in which they have signed in.If time is available,the presiding officer may call for additional unsigned speakers. Persons speaking shall state their name,whether they reside within the City limits,whether they have any other pertinent connection to the City,and whether they are appearing as the representative of an organization.Excerpts: Council Rules of Procedure Section 12 D. Late Items To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. E. Consent Agenda I Approve 1. City Council Minutes of June 15 and July 6,2021 /Approve.........................................................................................E-1 2. Expenditure Report:From June 26, 2021 and July 9, 2021 in the amount of$1,497,825.90/Approve.........................E-11 3. Interlocal Agreement with Clallam 2 Fire Rescue/Authorize the Mayor and Fire Chief to sign the attached letter terminating the June, 2010,Interlocal Agreement for the functional consolidation of volunteer firefighter programs between the City of Port Angeles and Clallam County Fire District#2.........................................................................................................E-22 4. 2021 Landfill Beach Nourishment Project/Award a construction contract with 2 Grade LLC,for the 2021 Landfill Beach Nourishment Project, CON-2021-28, in an amount not to exceed$83,932.67; and authorize the City Manager to sign all documents necessary to execute the construction contract for the project and to make minor modifications to the contract, as necessary.........................................................................................................................................................................E-31 5. Clallam County Solid Waste Management Plan Resolution/Pass Resolution...............................................................E-33 F. Public Hearings 16:30 p.m. or Soon Thereafter ..................................................................................None G. Ordinances Not Requiring Council Public Hearings 1. 2021 Budget Amendment#2/Conduct I s'Reading/Continue to August 17.................................................................G-1 H. Resolutions Not Requiring Council Public Hearings .........................................................................None I. Other Considerations 1. Recommendation for the use of American Rescue Plan Act(ARPA)Funding...............................................................I-1 2. Marine Resource Committee Letter of Support ..............................................................................................................I-5 J. Contracts & Purchasing 1. CON 2021-15,2021 Chip Seal Project,Award Construction Contract...........................................................................J-1 2. On-Call Electrical Engineering Support Professional Service Agreement......................................................................J-3 K. Council Reports L. Information City Manager Reports 1.2021 June Building Report ............................................................................................................. L-1 M. Second Public Comment Follow instructions listed in the first public comment period section. Adjournment PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements.City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens.Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. July 20,2021 Port Angeles City Council Meeting Page 2 lid � IM v mmi z W4 4 0 �M4 0 LU LU �e >W% 0 alto LiJ�JI �nuliuu� yl •��y\ I '' I\ d� IIII➢WII ryl;jlJ" ,�P ,�111► �-- \ :r� •� ...,arm*ens �l I ' I'�':• I aJ/ \� 11b! rn.v y linini � Illal 11•r- I� ulJ�, .AV'w sommag IA.V"!tl©IIWI 4 Q' zv e 0 a V O � N O � N � N O 4-J N Ln m C: 0 J O O 4 I O z 'Ln O . Ln > = y c N O > Ln Y U O 0 oC O a a c 'u 4A 4A 4 y X j a a m m z u O 0 � Z LU W � m a N 0 N Q O d O tie 0 L-L CL V V to H � a Ja WLU inu- � w < O Z z m '' � ZC W N O W N W N > j LL ""� M n O a = QO 0 `~ H OJ Q W d. '� '> Z U (D � O0r , O 4- N � O V O +' - H N ai i J 4J O � Q +� a ccn �0°' o O c c� W o c:� � � 'L _ S E W CL a-J U : O M W a u Q In {_' t- ° O 0 4-1 U Q c� N zv e 0 a W 'IM7 0 a W R N O N N N i U p 0 t i W z v a 0 � z Z •� vH H t � LU H V , •o � O U 0 W 4-J v _ o s N N > O v a Q a O v N +O_+ U cn j a- U OU � H LU ca O O O O O v U N r 1 woo _' — � U 'O u v r,; 4�j 0 W v �, ° � � ° v v o vrz m >' U O 0 D D Q cn = C O N Q O OU m y Ln 2 N O i •� I O s Q ^ w � � � •O cB N � N � � � NO � � � cn � � cv � •�-' Ol � � — � _ N U • N � � +—�+ ate-+ N N � �O � `� S •� [6 vi LU LU �IIII�W`wR�sLU w. 110l O Q U Q hu��l�l�l�I����EyEN .. I?n,llllluu����llll� z e 0 a 4- o o S= � � O bZ >% 0 Ucu .i N N .Q s cu E 'v OC cu m N 0 M o s s � m '� suE4- � +.� o o 0 v N d Q •- _0_ v � 4-1 � o � O v N ;. N o ao Ln E MrM Qj (> .N IZ o XtA f6 GJ ++ GJ s o � � i •NM � � � � � o � �, o OU 4J L ■ U GC i GJ i N GX ii O N _ v y H o y LU Z N (AO 0 0 O N co 0 v (> a N y a LU ., 0 o wo H LU — V, y � o tw � - - Zr_p • O co N v � V � L N Q O a 0 0 O O 0-0 00 0 0 o\°\° O Ln Ln O O O O O O Ln M — Lr1 Lr1 Lr1 Lr1 Lr1 Lti N O, Ln M — Z89`b51$ V) OZb`LZ$ .7, o o N 2 E O 106`60£$ t tE j5� a) 8£0`I SZ$ 0 ° x 010 a� H ro POP'I bz$ U � m 0 Z8E`E9z$ � W 00 I`59 I$' 08L`£L 1$ W W O M ID Sb£`b61$ o W 806`6L$, ._ 6b9`Z91$ o N N Z N O 0£6`1£1$ �a N W L91`Sb1$ i u O ZLL £OZ$ ` L M a U O W 9LZ`9L$ ~ o £b666$ a ro 01£'S6$ o 1 N Z N O £LO`bb£`Z$ W IL£`£81`Z$ W £89`£L8`I$ LY O lz 19L`ZOS`1$ ; w 0 0 L 10`9bZ`I$ ~ _ 6 0 W £b£`ZLI`1$ ) 7 u H O J L N 14 O O £I Z`68£`Z$ o W W o 0 0 0 0 0 0 0 0 c 0 LQ o L o L m — — N M N W N zv e 0 a L N a--+ O 00 E O -0 +-+ -0 L 4-j V O r- 00 ca -0 co E Ln 'ca O '� O E O c6 0 4A N w N 0 Ln W m +, � -0 a� N - � � C '§ x °° =3 Ln 4-j o L Ln a N U V > o Z Ln N W > � — N no3 u O x Ln .N � > W 0) 1 Q w Ln V � Ln ro c Z ' � a_+ -0 > O_ — - a) c fa 'D fa QJ H W_ W xhe � °' > _� o O � Ln Q J O CL IME ro Q = Q W >- O +-) ca LLI M� N W N z e 0 a dJ N a--+ a--+ S✓ � E V O � 4-j N O +-+ U +, a O No O w tiA N N � a) � tiA N N m E i •— m on m C6 C6 C6 — a--+ I � � m '� a z � H O E .� m W U +_' = N cV � Q U coO U N N O H a a ' N z � DLu Uoo VN W V� Q 0 0 cLI x m W N z N e 0 a _0 Q) O +-+ +-� (//n��� 1 W •V 0 =3 •� 3 = O E Q =3 0 m •� .� = ca Qi 3: O +� CO ca +-) 3: p O aJ ca cn p a--+ Z Q O _0 > p p O V � o Z � V > 4-J O W bn cc E he o H O Q -j15 Q V V Vf O � � ■ t7 V 0 W Z o m O N V N oW V o � w � x u ,.n 1 ,3 y ,Q a�a��,4 atjn f ig uAw iq tag a rrR1' 0, m` m O i h' V ?ti tl F� } C y N U c 2 O d Q � a L o O OF +. *�' O N +, bA N ` Q O °i � N �. N Q i NM ate--+ U N C: on Q � U - C: ME o o E v on 00 o v U Ln N cn bn >1 M +� v bn c� O � U v Q) v O LL � O o � W 4- W � o � a I-F � � Z coo 0 O � U Wcu _ Q E O M Q Q O a_ Introduction to Aging in Place C fh► r- t. r' ti W VU) O 4-j � Q) �O Q) O Q) — N c� N O ° °; M a o o U O �+ bA U a--+ U Z5 O a--+ N O Q C ca C N p O >� O m `~ U bA �, Q te) N a O • 0- Q Q) Q) 0 0:� z UO iL 4 U � U w ._ N U 4-J .O U V) U Q .>1 U N E ca O LL .- tvD (fj Q 1, b U co O Homeownership Involvement p O � O ca N j Ln L N z 0 W a) cn 0 u �..� W V a W O dW _ 0 E U d a Q v _ ca • � — W N U u ca c x M c W 0- N '7 (a) z5 ca = N C 0 +J U) 0 LL i c : U c E N J O 0 ca Q 0 ao Q ca 0 O 0 - 0 O Q) U V' � W ca u O o � z � _ m M = CD = m Q m 01:1 o � • �..� o Q � a) a) Vol a) a� E WM4 o o m = a) 4=4 N j E Q) Q) E Q Q i U N i Q o - U +-j bA ¢ o N E 0 co Q 2 O O 0 i f�, III �'� '' R, 4� i l y �1 C• f � ' d J Go r The Work 0 0 U- Ln E LnL 0 U- 0 r- Ln 0 Ln V 2 ' = v C 0 N c� �, +-, bA bbn U H wQ� U �O a Ln 0 N L Q 0 � -C 0 i U u L Ln a) L N p v $ u " _0 NLn C00 bp .� 0 �--' Ln G J Q U Ln = W J % % / A—w— . lot (D"D O O 6 z J ry v) O Q w z � z � � U ry N O tn0 w U = U w w ~ O z 4 O w Na ry a_ ry a :E w U O CO � � U � ;mm� O Ct (D z J z L O n O O U r o fi My w. B3 Cl 03 c I N W _N W 4 ' (n m V z Q N _ uo U m z z o N a) v W a) o :Ei a� _ N N N r- o 0 U Q r M > a L J v -0 v Ln Q o °J a 'o a 00 U = = E Q U" O ~ z L, o O O 0 Q o U o .N N • o L W U • W 0 Q o z Q i z o .T a) Q N W O a� > a; 00 U u o E Q CITY COUNCIL MEETING Port Angeles, Washington June 15, 2021 This meeting was conducted virtually. CALL TO ORDER-REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members French, McCaughan, Schromen-Wawrin and Suggs. Mayor Dexter stated Council had excused Council member Meyer from the June 15 meeting. Members Absent: Council member Meyer. Staff Present: City Manager West,Attorney Bloor,Clerk Martinez-Bailey, C.Delikat,K.Dubuc,J.Viada, A.Brekke,T.Hunter,and S.Carrizosa. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS,PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Juneteenth Proclamation Mayor Dexter read a proclamation and on behalf of the City Council recognizing June 191 as Juneteenth. 1. Pride Proclamation Mayor Dexter read a proclamation and on behalf of City Council,proclaimed June 2021 as Pride Month in the City of Port Angeles. OTHER CONSIDERATIONS 1. Mental Health Court Clallam County Prosecuting Attorney Mark Nichols provided a PowerPoint presentation on Mental Health Court. He said mental health courts are modeled after drug courts and developed in response to the overrepresentation of those with mental illnesses in the criminal justice system. He stated mental health courts divert select defendants with mental illnesses into judicially supervised,community-based treatment. It was moved by Schromen-Wawrin and seconded by McCaughan to: Authorize the Mayor to sign a letter in support of a Mental Health Court in Clallam County. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 6-0. PUBLIC HEARINGS 1. 2022-2027 Capital Facilities Plan(CFP) Finance Director Sarina Carrizosa presented the CFP before Council for the second reading and continuation of the public hearing. She spoke about amendments made to the Plan,which were listed in detail in the memo provided to Council. She stated the resolution had been updated to include amendments made during that meeting as well as language that would include any changes made during the June 15 meeting. The Mayor read the resolution,by title,entitled, RESOLUTION NO.07-21 A RESOLUTION of the City Council of the City of Port Angeles,Washington,adopting the City's Capital Facilities Plan for 2022—2027,which includes the City's Transportation Improvement Program for the years 2022 -2027. July 20, 2021 E - 1 PORT ANGELES CITY COUNCIL MEETING—June 15,2021 Jeff Bohman, city resident and as a member of the Olympic Trails Coalition, spoke in support of continued City maintenance of the Olympic Discovery Trail. Ian Miller,city resident and as Washington Sea Grant program as a Coastal Hazard Specialist,spoke is support of an upland route from a both fiscal and environmental standpoint. Reed Wendel,city resident,spoke in support of maintaining the Olympic Discovery Trail in its current location. Rich James,residing outside city limits,spoke of maintaining the Olympic Discovery Trail in its current location. Troy Treacer,residing outside city limits and owner of Sound Bikes and Kayaks,spoke in support of maintaining the Olympic Discovery Trail in its current location. Jeff Selby, residing outside city limits and Board member of the Peninsula Trails Coalition, spoke in support of maintaining the Olympic Discovery Trail in its current location. Alicia Anderson,in a pre-recorded message,residing outside city limits,spoke in support of maintaining the Olympic Discovery Trail in its current location. Leslie Robertson,residing outside city limits,in a pre-recorded message,,spoke in support of maintaining the Olympic Discovery Trail in its current location. Doctor George Simon,in a pre-recorded message,spoke in support of maintaining the Olympic Discovery Trail in its current location. (Last name not provided) Foresman, in a pre-recorded message, spoke in support of maintaining the Olympic Discovery Trail in its current location. Kathy Hartman,residing outside city limits,in a pre-recorded message, spoke in support of maintaining the Olympic Discovery Trail in its current location. Jean Hordyk,city resident, in a pre-recorded message, spoke in support of maintaining the Olympic Discovery Trail in its current location. Sara Severson,residing outside city limits,in a pre-recorded message, spoke in support of maintaining the Olympic Discovery Trail in its current location. David Neidhardt,residing outside city limits and member of the Peninsula Trails Coalition,in a pre-recorded message, spoke in support of maintaining the Olympic Discovery Trail in its current location. David Lasorsa,residing outside city limits, in a pre-recorded message, spoke in support of maintaining the Olympic Discovery Trail in its current location. Charles Faires,residing outside city limits, in a pre-recorded message, spoke in support of maintaining the Olympic Discovery Trail in its current location. Annette Wendel,in a pre-recorded message,spoke in support of maintaining the Olympic Discovery Trail in its current location. Steve Clark,residing outside city limits,in a pre-recorded message,spoke for the need of maintenance of the Olympic Discovery Trail. Cindy Cross,city resident,in a pre-recorded message, spoke in support of maintaining the Olympic Discovery Trail in its current location. Page 2 of 6 July 20, 2021 E - 2 PORT ANGELES CITY COUNCIL MEETING—June 15,2021 Eva Sandvick,residing outside city limits, in a pre-recorded message, spoke in support of maintaining the Olympic Discovery Trail in its current location. Ben Pichotta, residing outside city limits, in a pre-recorded message, spoke in support of maintaining the Olympic Discovery Trail in its current location. Anna Johnson,residing outside city limits, in a pre-recorded message, spoke in support of maintaining the Olympic Discovery Trail in its current location. Daisy Parrish,city resident,spoke in support of maintaining the Olympic Discovery Trail in its current location. Pat Willlets, residing outside city limits, in a pre-recorded message, spoke in support of maintaining the Olympic Discovery Trail in its current location. Rosemary Dean,residing outside city limits,in a pre-recorded message,spoke in support of maintaining the Olympic Discovery Trail in its current location. Rich James, residing outside city limits and member of the Peninsula Trails Coalition, in a pre-recorded message, spoke in support of maintaining the Olympic Discovery Trail in its current location. Lucy Copass,residing outside city limits, in a pre-recorded message, spoke in support of maintaining the Olympic Discovery Trail in its current location. Tom Michowski,city resident and owner of Bike Garage,in a pre-recorded message,spoke in support of maintaining the Olympic Discovery Trail in its current location. Jackie Peterson,residing outside city limits,in a pre-recorded message, spoke in support of maintaining the Olympic Discovery Trail in its current location. Marylin Shive,residing outside city limits,in a pre-recorded message, spoke in support of maintaining the Olympic Discovery Trail in its current location. Paul Kolinsikoff,city resident,spoke in support of maintaining the Olympic Discovery Trail in its current location. The Mayor closed the public hearing at 7:57 p.m. Mayor recessed the meeting for a break at 7:58 p.m.The meeting reconvened at 8:02 p.m. Council discussion followed. It was moved by Schromen-Wawrin and seconded by Carr to: Request City staff bring this cost-benefit approach policy item spoken to during the work session back at a later date for Council consideration. After a roll call,the motion carried 5-1 with McCaughan opposed. It was moved by French and seconded by Carr to: Rename TR0721 from—Upland Olympic Discovery Trail Planning to-Gales Addition Connector Planning. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 6-0. It was moved by French and seconded by Schromen-Wawrin to: Pass the amended resolution as read,which identifies the Council amendments made on June 1 and June 15. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 6-0. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS It was moved by French and seconded by Schromen-Wawrin to: Page 3 of 6 July 20, 2021 E - 3 PORT ANGELES CITY COUNCIL MEETING—June 15,2021 Add an agenda item to the July 6th agenda for a first reading of a Council resolution in support of the Olympic Discovery Trail,detailing the Council's policy positions and directives to staff regarding maintenance of the Waterfront Trail section,to be prepared by City staff. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 6-0. CONSENT AGENDA Councilmember McCaughan asked the Mayor to consider moving items J-3,J-6,and J-7 to the Consent Agenda. Hearing no opposition,the Mayor moved the J-3,J-6 and J-7 to the Consent Agenda as Items E-4,E-5,and E-6. It was moved by French and seconded by Schromen-Wawrin to approve the Consent Agenda to include: 1.City Council Minutes of May 18,2021/Approve 2.Expenditure Report:From May 22, 2021 to June 4, 2021 in the amount of$2,12 7,440.68/Approve 3.Teamsters Local 589 Communications&Support Unit Collective Bargaining Agreement/Approve the terms of the Teamsters Local 589 Communications& Support Unit one-year extension to the 2019-2020 collective bargaining agreement as outlined in the memo and authorize the cm to make minor modifications as necessary. 4.Amendment to Water Contract between City of Port Angeles and McKinley Paper Company/Approve an amendment to the McKinley Paper Company Water contract for a twelve-month extension and authorize the City Manager to execute and to make minor modifications to the agreement, as necessary. 5.Equipment Purchase—Replacement of Police Vehicles/Approve the purchase of three new Police Department patrol vehicles and authorize the City Manager to sign a contract for the purchase in an amount not to exceed $129,052.38 and authorize the City Manager to make minor modifications to the purchase contract if necessary, and approve the accessory purchase and outfitting required for three new Police Department patrol vehicles and authorize the City Manager to approve the purchase and ou f tting in an amount not to exceed$61,947.62 and authorize the City Manager to surplus vehicles 910, 1110, and 1312, once the new vehicles are put into service. 6.Port Angeles Waterfront Center Opportunity Fund Grant Subrecipient Agreement/Approve and Authorize the City Manager to Sign the Opportunity Fund Grant Sub-Recipient Agreement with Port Angeles Waterfront Center. Council discussion followed. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 6-0. ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. Proposed Ordinance for Shoreline Master Program Periodic Update Community and Economic Development Director Allyson Brekke presented the agenda item and introduced Community Development Manager Emma Bolin who provided background on the process and spoke about the City's public participation program consistent with Shoreline Management Act Requirements which include public meetings and public comment periods. She said the City did a comprehensive update in 2014 and that there could be opportunity for a limited amendment should the Council choose. Manager Bolin shared staff recommendation which included waiving the second reading.Council discussion followed. Mayor Dexter conducted a first reading of the ordinance by title,entitled, ORDINANCE NO. It was moved by Schromen-Wawrin and seconded by McCaughan to: Conduct the first reading of the attached ordinance,which updates the City's Shoreline Master Program to be consistent with DOE's Initial Determination of Consistency,waive the second reading,and adopt the ordinance. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 6-0. OTHER CONSIDERATIONS CONTINUED 2. Solid Waste Comprehensive Plan Public Works and Utilities Director Thomas Hunter provided background on the item and explained the purpose of this memo was to receive City Council approval for the Clallam County Solid Waste Management Plan. He stated that at the beginning in October of 2019,Clallam County,the City of Sequim,and the City of Port Angeles worked together to update the Clallam County Solid Waste Management Plan as required under RCW 70A.205.040. Council discussion followed. It was moved by McCaughan and seconded by Schromen-Wawrin to: Page 4 of 6 July 20, 2021 E - 4 PORT ANGELES CITY COUNCIL MEETING—June 15,2021 Approve the Clallam County Solid Waste Management Plan as written. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 6-0. 3. Ratify City Manager Proclamation to Continue Building Code Vesting Option for City Building Permits Director Brekke provided background on the matter and said the Council had originally ratified the City Manager's proclamation that suspended Section 14.01.040 of the Port Angeles Municipal Code until July 1,2021.In place of that ordinance,the Director of the City's Department of Community and Economic Development is authorized to adopt administration procedures that allow permit applications submitted to the City pursuant to this PAMC Title 14 to be vested under either the 2015 Building Codes or the 2018 Building Codes. She stated that due to the ongoing negative effects to the construction industry due to the Covid-19 health emergency,the City Manager signed a proclamation to suspend Section 14.01.040,PAMC until January 1,2022 and that proclamation was before Council for ratification. It was moved by Schromen-Wawrin and seconded by Suggs to: Ratify the City Manager's proclamation that Section 14.01.040 of the Port Angeles Municipal Code is suspended until January 1,2022 by motion. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 6-0. 4. Letter to Governor Extending Eviction Moratorium Manager West presented the agenda item and provided a brief background. Council member Schromen-Wawrin provided information on the matter. Council discussion followed. It was moved by Schromen-Wawrin and seconded by Carr to: Move to direct the Mayor or City Manager to sign a letter on behalf of the City urging the Governor to extend the eviction moratorium until the new legal procedures and rental assistance funds are in place. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 6-0. PUBLIC COMMENT No public comment was received. CONTRACTS & PURCHASING CONTINUED 1. Joint Public Safety Building Project Update City Attorney William Bloor presented a slide that contained 3 recommendations and shared his recommendation that would allow staff to consider the feasibility of the proposed site. It was moved by French and seconded by Schromen-Wawrin to: Continue the meeting until the end of the agenda. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 6-0. It was moved by French and seconded by Carr to Authorize the City Manager to enter into a professional services agreement with PAC Services,Inc.,a Washington corporation with authority to pay fees in an amount not to exceed amount of$42,000 to conduct a survey and perform geotechnical testing and analysis on the site proposed for the Joint Public Safety Building. After a roll call vote,the motion passed 5-1 with Suggs opposed. 2. Golf Course Road Paving Project CON 2021-16,Award Construction Contract Council member French immediately moved to the recommendation. It was moved by French and seconded by Schromen-Wawrin to: Award a contract to Lakeside Industries,Inc.,of Port Angeles,WA for the City's Golf Course Road Paving Project CON 2021-16 in the amount of$232,997.00 including applicable taxes;and authorize the City Manager to execute all documents and make minor modifications as necessary. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 6-0. Page 5 of 6 July 20, 2021 E - 5 PORT ANGELES CITY COUNCIL MEETING—June 15,2021 4. Lincoln Street Safety Project TR-02-18,Award Construction Contract Director Hunter presented agenda item relative to the Lincoln Street project and spoke about lead times and complications due to supply chain interruption. He discussed challenges of moving forward with the project and alternatively,potential cost increases should the project be delayed which would come with its own set of challenges including ripple effects including what the City could pay for future projects. It was moved by Schromen-Wawrin and seconded by French to: Award a construction contract to Interwest Construction,Inc.,for the Lincoln Street Safety Project TR- 02-18,for the total bid amount of$1,844,044.00,including taxes;and authorize the City Manager to sign the construction contract for the project and to make minor modifications to the contract as necessary. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 6-0. 5. Lincoln Street Safety—Amendment 02 to Professional Services Agreement(PSA-2019-39) Director Hunter provided information on the proposed agreement and highlighted the State requirement that there are 1.5 FTE available to manage the project,adding that while the City does not have a position for this type of project management the City will be seeking outside support. It was moved by Suggs and seconded by McCaughan to: Award the Professional Service Agreement Amendment 02 for the Lincoln Street Safety Project to Parametrix Inc., adding construction management services to the scope of work and increasing the total contract value by $195,962.32 to a new not-to-exceed amount of$443,132.73 and authorize the City Manager to execute and to make minor modifications to the agreement as necessary. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 6-0. CITY COUNCIL REPORTS Council member Suggs thanked staff for carrying out the functions and projects for the City. Council member French spoke about the last Lodging Tax Advisory Committee meeting. Council member Carr provided a brief Covid-19 update. No other reports were given. INFORMATION Manager West spoke regarding the reports included in the packet and reminded Council of the American Rescue Plan Act funding discussion to be held at the next Council meeting,provided an update on the hybrid meeting and offered a reminder for participation for the Maker's Building Residential Capacity Survey and the Madrona Code Open House on July 13,and noted that Port Angeles had exceeded the 20,000 population total. SECOND PUBLIC COMMENT No public comment was received. ADJOURNMENT Mayor Dexter adjourned the meeting at 10:48 p.m. Kate Dexter,Mayor Kari Martinez-Bailey,City Clerk Page 6 of 6 July 20, 2021 E - 6 CITY COUNCIL MEETING Port Angeles, Washington July 6, 2021 This meeting was conducted virtually. CALL TO ORDER-REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members French, Meyer, McCaughan, Schromen- Wawrin and Suggs(joined at 6:09 p.m.). Members Absent: None. Staff Present: City Manager West,Attorney Bloor,Clerk Martinez-Bailey,C.Delikat,K.Dubuc,B. Smith, A.Brekke,T.Hunter,and S.Carrizosa. PLEDGE OF ALLEGIANCE United States Representative for Washington's State 6' Congressional District Derek Kilmer led the Pledge of Allegiance to the Flag. OTHER CONSIDERATIONS 1.Representative Derek Kilmer Representative Derek Kilmer spoke about the challenge's cities, communities and families are facing due to the pandemic and provided updates on State legislature which included ways cities may recover from the pandemic. He spoke about a number of ways he is supporting efforts to assist communities in his role as Representative,including recent House Bills. PUBLIC COMMENT Jeff Bohman,city resident and as a member of the Olympic Trails Coalition, spoke to emails received relative to the Olympic Discovery Trail Public Hearing and the resolution in support of the Olympic Discovery Trail. Pam Blakeman,encouraged the Council to return to in-person meetings and spoke to the upland trail. Rich James, spoke to the resolution regarding the Olympic Discovery Trail. Bob Vreeland,city resident,spoke in support of the climate action plan on the Council agenda. Elaine Bailey,city resident,spoke to the resolution regarding the Olympic Discovery Trail. Mory Houshmand,residing outside of the City, spoke in opposition to the upland routing of the Olympic Discovery Trail. Amy Preusser,residing outside of the City,spoke in opposition to the upland routing of the Olympic Discovery Trail. Jo Neuman,residing outside of the City,spoke in opposition to the upland routing of the Olympic Discovery Trail. Deb Wallace,residing outside of the City,spoke in opposition to the upland routing of the Olympic Discovery Trail. Karen Winterspoke in opposition to the upland routing of the Olympic Discovery Trail. July 20, 2021 E - 7 PORT ANGELES CITY COUNCIL MEETING—July 6,2021 Pamela Caldwell, residing outside of the City, spoke in opposition to the upland routing of the Olympic Discovery Trail. Marty Sellars,residing outside of the City,spoke in opposition to the upland routing of the Olympic Discovery Trail. David Sellers,residing outside of the City,spoke in opposition to the upland routing of the Olympic Discovery Trail. Dave Saorsa,residing outside of the City,spoke in opposition to the upland routing of the Olympic Discovery Trail. Anette Wendelle,residing outside of the City,spoke in opposition to the upland routing of the Olympic Discovery Trail. Steve Clark,residing outside of the City,spoke in opposition to the upland routing of the Olympic Discovery Trail. Ben Pisciotta,residing outside of the City,spoke in opposition to the upland routing of the Olympic Discovery Trail. Ms.Ferris,spoke in opposition to the upland routing of the Olympic Discovery Trail. Cindi Cross,residing outside of the City,spoke in opposition to the upland routing of the Olympic Discovery Trail. CONSENT AGENDA Councilmember McCaughan asked the Mayor to consider moving H-2 to the Consent Agenda as I-5. Hearing consensus the Mayor moved agenda item H-2 to the Consent Agenda as item E-5. It was moved by Meyer and seconded by Schromen-Wawrin to approve the Consent Agenda to include: 1. City Council Minutes of June 1 and June 15,2021/Approve 2. Expenditure Report:From June 5 to June 25,2021 in the amount of$4,489,106.78/Approve 3. Variable Frequency Drive-Water Treatment Plant Approach/Award purchase contract, NIEC 2021-20, with Dykman Electrical Inc., of Federal Way, WA for the Variable Frequency Drive purchase, cooling fans, and technical guidance,for the bid amount of$26,639.17 including applicable taxes and authorize the City Manager to sign all documents needed to effectuate the purchase and to make minor modifications to the purchase contract as necessary. 4. Accounts Receivable Waiver/Pass Resolution #08-21 Council discussion followed. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS 1. Olympic Discovery Trail Resolution City Manager Nathan West provided background on the agenda item that came forward at the direction of City Council. He spoke about the importance of the trail relative to the City and its residents. He said the City ensures upcoming deliverables and spoke about long term commitment to the trail and the importance of City departments working together towards one goal. He noted four areas in the resolution staff plan to correct in the final version. Council discussion followed. Mayor Dexter read the resolution by title,entitled, RESOLUTION NO.09-21 A RESOLUTION of the City Council of the City of Port Angeles,Washington, in support of the Olympic Discovery Trail. It was moved by Schromen-Wawrin and seconded by French to: Pass the Olympic Discovery Trail Resolution in the City Council packet with the changes to the title, 1 It, 6t", 10t", 13t" paragraphs to include suggestions by Jeff Bohman,parts one and two,made during public comment and changes made by Manager West when presenting the resolution,along with other copyediting if needed with an informational piece to be provided by staff that could be shared with Council and the members of the public. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. Page 2 of 4 July 20, 2021 E - 8 PORT ANGELES CITY COUNCIL MEETING—July 6, 2021 Mayor recessed the meeting for a break at 7:32 p.m.The meeting reconvened at 7:37 p.m. OTHER CONSIDERATIONS CONTINUED 2. American Rescue Plan Act Funds (ARPA) Manager West provided background information on the agenda item saying the types of funding options available in the ARPA were outlined in the informational memo to Council in the June 15th packet and allowed for four main categories of eligible uses of funding.He said staff had identified needs within these categories and provided funding by category as outlined in the Council memo. He said that each recommendation was linked to the City's Strategic Plan to maintain consistency with City goals.Council discussion followed. 3. Climate Resiliency Plan Director of Community and Economic Development Allyson Brekke presented the agenda item. She spoke to some of the changes made to the packet items as presented in the packet and provided background information on the overall project. It was moved by Schromen-Wawrin and Meyer by to: Approve and authorize the City Manager to sign the professional services agreement amendment with Cascadia Consulting Group, incorporating the Climate Resiliency Workplan,in the amount of$28,017.00 and to make minor changes as necessary to complete the tasks as outlined. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. 4. Hybrid Meeting Approach Manager West presented the agenda item and reminded Council the emergency proclamation was still in place, however there were ways to hold in-person meetings using a hybrid approach considering the current health pandemic and limitations. Manager West shared he wished to hear a discussion from Council and their approach to in-person meetings and masking. Council discussion followed. By consensus,the Council expressed interest in pursuing a hybrid approach beginning the third Tuesday in August. CITY COUNCIL REPORTS Deputy Mayor Carr shared she was accepted into law school and will begin this fall. She also shared that she will no longer be with the North Olympic Land Trust and wanted to share that she had in past meetings excused herself from discussions due to her employer. Council member French spoke about a recent Homelessness Task Force meeting and spoke about the Generation II Dream Playground project. Council member Schromen-Wawrin spoke about updates from an Association of Washington Cities Board meeting, shared updates from Clallam Transit System,and provided information on several community events. Council member Suggs spoke about a Marine Resource Committee meeting including information on a letter of support,provided an update from the William Shore Pool,and spoke about community childcare needs. Council member Meyer thanked the volunteers for their efforts at the Generation II Dream Playground. Mayor Dexter spoke about an upcoming event at the Feiro Marine Science Center, and thanked the Chamber for the 4r'of July downtown celebration. No other reports were given. INFORMATION Manager West spoke regarding the reports included in the packet and spoke about the transitional opening set for July 7 and reminded Council of the upcoming municipal code workshop. Page 3 of 4 July 20, 2021 E - 9 PORT ANGELES CITY COUNCIL MEETING—July 6,2021 SECOND PUBLIC COMMENT No public comment was received. ADJOURNMENT Mayor Dexter adjourned the meeting at 9:36 p.m. Kate Dexter,Mayor Kari Martinez-Bailey,City Clerk Page 4 of 4 July 20, 2021 E - 10 f CITY OF ORT NGELES A WASH INGTON, U. S. A MEMO, Finance Department We, the undersigned City Officials of the City of Port Angeles, do hereby certify that the rnerchaindise and/or services herein specified have been received and that these claims are approved for payment in the amount of 5aarnaal'arTiA sa $1, 97,8 5.90 this 20th day of Jullly 2021., kimince Director � wP d T'tina cKee �r Senior Accountant NlaarySue French Mayor City Manager Senior Accountant Linda Khewriral Finaanciad Systenis Analyst Melody Schneider Management Accountant N icaalr Rose Financial Analyst Jason Jones Amnintaffl Jana::Perkdrns Payroll Specialist Julie Powell Accounting Technician. Luke,kn deascan Accounting'J"eelanician NickAc Blank Adorn nistraativc Analyst Katlayellen Haney C u-slonaer Services Manager Tracy Rooks Utility Bil@ing Specialist City of Port Angeles t ` City Council Expenditure Report - F Between Jun 26, 2021 and Jul 9, 2021 Vendor Description Account Number Amount WASHINGTON (DOL), STATE OF JUNE 2021 CPLS 001-0000-229.60-00 449.00 Division Total: $449.00 Department Total: $449.00 LEMAY MOBILE SHREDDING 06/01 A/C 2185-952778-778 001-1230-514.41-50 128.20 OLYMPIC PRINTERS INC SUPPLIES 001-1230-514.31-01 60.93 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 32.44 COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 48.98 City Clerk Division Total: $270.55 City Manager Department Total: $270.55 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-2023-514.31-01 151.23 Accounting Division Total: $151.23 EQUIFAX FINANCIAL SERVICES 001-2025-514.41-50 83.45 LEXISNEXIS FINANCIAL SERVICES 001-2025-514.41-50 326.40 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-2025-514.31-01 62.02 Customer Service Division Total: $471.87 OLYMPIC PRINTERS INC ENVELOPES, PLAIN, PRINTED 001-2070-518.31-01 590.78 ENVELOPES, PLAIN, PRINTED 001-2070-518.31-01 1,028.16 Reprographics Division Total: $1,618.94 Finance Department Total: $2,242.04 LEXISNEXIS MAY LEGAL RESEARCH 001-3030-515.49-01 City Attorney Division Total: $379.71 City Attorney Department Total: $379.71 SOUND PUBLISHING INC PUBLICATION/AUDIOVISUAL 001-4060-558.41-15 114.75 PUBLICATION/AUDIOVISUAL 001-4060-558.41-15 104.28 Planning Division Total: $219.03 Community Development Department Total: $219.03 VOIANCE LANGUAGE SERVICES, MISC PROFESSIONAL SERVICE 001-5010-521.42-10 LLC Police Administration Division Total: $20.00 DOOLEY ENTERPRISES, INC POLICE EQUIPMENT&SUPPLY 001-5022-521.31-80 138.60 EVERGREEN TOWING EXTERNAL LABOR SERVICES 001-5022-521.49-90 2,012.80 GUNARAMA WHOLESALE, INC POLICE EQUIPMENT&SUPPLY 001-5022-521.35-01 398.36 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 12.23 MISC EMPLOYEE EXPENSE HEM UNIFORM SLACKS 001-5022-521.31-11 16.32 REIMBURSEMENT REIMBURSEMENT K9 MEDS COP 001-5022-521.49-80 117.46 Page 1 of 11 Jul 12, 2021 10:53:22 AM July 20, 2021 E - 11 City of Port Angeles t ` City Council Expenditure Report - F Between Jun 26, 2021 and Jul 9, 2021 Vendor Description Account Number Amount PRIMARY ARMS LLC POLICE EQUIPMENT&SUPPLY 001-5022-521.35-01 53.16 SOUND UNIFORM CLOTHING&APPAREL 001-5022-521.31-11 17.39 SOLUTIONS/BRATWEAR Patrol Division Total: $2,766.32 Police Department Total: $2,786.32 AMAZON CAPITAL SERVICES SUPPLIES 001-7010-532.31-01 16.26 Public Works Admin. Division Total: $16.26 Public Works&Utilities Department Total: $16.26 WCIA(WA CITIES INS AUTHORITY) SUPPLIES 001-8010-574.43-10 70.00 Parks Administration Division Total: $70.00 HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 001-8012-555.31-01 75.62 WCIA(WA CITIES INS AUTHORITY) SUPPLIES 001-8012-555.43-10 70.00 Senior Center Division Total: $145.62 ANGELES MILLWORK&LUMBER SUPPLIES 001-8080-576.31-20 13.84 SUPPLIES 001-8080-576.31-20 42.11 BILL'S PLUMBING &HEATING INC SUPPLIES 001-8080-576.45-30 95.00 SUPPLIES 001-8080-576.45-30 95.00 SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 30.33 SUPPLIES 001-8080-576.31-20 223.51 Parks Facilities Division Total: $499.79 Parks &Recreation Department Total: $715.41 ANGELES MILLWORK&LUMBER SUPPLIES 001-8112-555.31-20 Senior Center Facilities Division Total: $34.52 ANGELES MILLWORK&LUMBER SUPPLIES 001-8131-518.31-20 27.46 CED/CONSOLIDATED ELEC DIST SUPPLIES 001-8131-518.31-20 41.34 GRAINGER SUPPLIES 001-8131-518.31-20 223.70 HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8131-518.31-20 116.41 Central Svcs Facilities Division Total: $408.91 Facilities Maintenance Department Total: $443.43 FARMER, JESSE H. UMPIRE DUTIES 1ST HALF SE 001-8221-574.41-50 100.00 FRAZIER, JOHN UMPIRE DUTIES 1ST HALF OF 001-8221-574.41-50 400.00 HART, KRISTINAJO LIMPING DUTIES 1ST HALF OF 001-8221-574.41-50 150.00 HEILMAN, JOHN UMPIRE DUTIES 1ST HALF OF 001-8221-574.41-50 200.00 HILL, JUSTIN HOWIE UMPIRE DUTIES 1ST HALF OF 001-8221-574.41-50 250.00 KEESEE, ROBERT W. UMPIRE DUTIES 1ST HALF OF 001-8221-574.41-50 275.00 Page 2 of 11 Jul 12, 2021 10:53:22 AM July 20, 2021 E - 12 City of Port Angeles t ` City Council Expenditure Report - F Between Jun 26, 2021 and Jul 9, 2021 Vendor Description Account Number Amount PIMENTEL, HENRY UMPIRE DUTIES 1ST HALF OF 001-8221-574.41-50 75.00 ROONEY, RANDY L HEAD UMPIRE DUTIES 1ST HA 001-8221-574.41-50 675.00 SPENCER, KC JAMES UMPIRE DUTIES 1ST HALF OF 001-8221-574.41-50 250.00 Sports Programs Division Total: $2,375.00 Recreation Activities Department Total: $2,375.00 General Fund Fund Total: $9,896.75 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 102-7230-542.41-50 127.04 ANGELES MILLWORK&LUMBER HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 94.36 FASTENAL INDUSTRIAL HAND TOOLS ,POW&NON POWER 102-7230-542.31-01 43.99 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 238.25 OFFICE DEPOT SUPPLIES 102-7230-542.31-01 107.42 SHERWIN-WILLIAMS COMPANY, ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 791.85 THE ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 (309.56) TRANSPO GROUP CONSULTING SERVICES 102-7230-542.41-50 1,458.75 Street Division Total: $2,552.10 Public Works-Street Department Total: $2,552.10 Street Fund Total: $2,552.10 BIDDLE CONSULTING GROUP INC DATA PROC SERV&SOFTWARE 107-5160-528.41-50 3,595.00 MISC EMPLOYEE EXPENSE 100%TUITION REIMBURSEMEN 107-5160-528.43-10 1,781.26 REIMBURSEMENT 100%TUITION REIMBRSEMNT 107-5160-528.43-10 1,770.00 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 107-5160-528.31-01 45.03 SALE SURPLUS/OBSOLETE 107-5160-528.31-01 32.63 VOIANCE LANGUAGE SERVICES, MISC PROFESSIONAL SERVICE 107-5160-528.42-11 12.50 LLC WA STATE PATROL COMPUTER SOFTWARE FOR MIN 107-5160-528.41-50 1,200.00 Pencom Division Total: $8,436.42 Pencom Department Total: $8,436.42 Pencom Fund Total: $8,436.42 TYLER TECHNOLOGIES, INC DATA PROC SERV&SOFTWARE 310-5950-594.65-10 1,914.88 Homeland Security Division Total: $1,914.88 Public Safety Projects Department Total: $1,914.88 Capital Improvement Fund Total: $1,914.88 BUILDERS EXCHANGE OF WA INC COMMUNICATIONS/MEDIA SERV 312-7930-595.65-10 0.75 COMMUNICATIONS/MEDIA SERV 312-7930-595.65-10 45.00 PARAMETRIX INC CONSULTING SERVICES 312-7930-595.65-10 7,876.50 Page 3 of 11 Jul 12, 2021 10:53:22 AM July 20, 2021 E - 13 City of Port Angeles t ` City Council Expenditure Report - F Between Jun 26, 2021 and Jul 9, 2021 Vendor Description Account Number Amount WASHINGTON (DOT), STATE OF ENGINEERING SERVICES 312-7930-595.65-10 177.50 GF-Street Projects Division Total: $8,099.75 Capital Projects-Pub Wks Department Total: $8,099.75 Transportation Benefit Fund Total: $8,099.75 A/R MISCELLANEOUS REFUNDS DIFF OF EST VS ACTUAL 401-0000-213.10-90 3,979.28 ANIXTER, INC ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 638.66 ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 5,222.40 JOAQUIN'S TREE EXPERT CO RELEASE RETAINAGE 401-0000-223.40-00 7,166.44 MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 55.64 FINAL BILL REFUND 401-0000-122.10-99 84.91 FINAL BILL REFUND 401-0000-122.10-99 108.23 FINAL BILL REFUND 401-0000-122.10-99 222.90 WESCO DISTRIBUTION INC ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 2,177.63 FASTENERS, FASTENING DEVS 401-0000-141.41-00 802.51 Division Total: $20,458.60 Department Total: $20,458.60 AMAZON CAPITAL SERVICES SUPPLIES 401-7120-533.31-01 7.10 Power Systems Division Total: $7.10 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 401-7180-533.41-50 303.56 BILL'S PLUMBING &HEATING INC RENTAL/LEASE EQUIPMENT 401-7180-533.45-30 190.00 BUCK'S NORTHWEST ROADS IDE,GRN IDS,REC, PARK 401-7180-533.48-10 3,175.14 LANDSCAPING, LLC NORTHWEST PUBLIC POWER EDUCATIONAL SERVICES 401-7180-533.43-10 1,040.00 ASSN EDUCATIONAL SERVICES 401-7180-533.43-10 480.00 NORTHWEST SAFETY SERVICE, SECURITY,FIRE,SAFETY SERV 401-7180-533.41-50 1,123.20 LLC PACIFIC OFFICE EQUIPMENT INC SUPPLIES 401-7180-533.31-01 161.55 SUPPLIES 401-7180-533.31-01 146.87 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 46.31 ROHLINGER ENTERPRISES INC TESTING&CALIBRATION SERVI 401-7180-533.48-10 16.32 ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 72.17 TESTING&CALIBRATION SERVI 401-7180-533.48-10 561.68 SWAIN'S GENERAL STORE INC PAINTS,COATI NGS,WALLPAPER 401-7180-533.31-20 33.64 Electric Operations Division Total: $7,350.44 Public Works-Electric Department Total: $7,357.54 Page 4 of 11 Jul 12, 2021 10:53:22 AM July 20, 2021 E - 14 City of Port Angeles City Council Expenditure Report Between Jun 26, 2021 and Jul 9, 2021 Vendor Description Account Number Amount Electric Utility Fund Total: $27,816.14 ANGELES MILLWORK&LUMBER SUPPLIES 402-7380-534.31-20 42.42 DEPARTMENT OF COMMERCE FINANCIAL SERVICES 402-7380-582.78-10 126,687.30 FINANCIAL SERVICES 402-7380-592.83-10 2,533.75 FERGUSON ENTERPRISES INC HOSES, ALL KINDS 402-7380-534.31-20 90.00 PIPE FITTINGS 402-7380-534.31-20 1,208.86 FIRE CHIEF EQUIPMENT CO, INC FIRE PROTECTION EQUIP/SUP 402-7380-534.31-20 30.46 HARTNAGEL BUILDING SUPPLY INC PAINTS,COATI NGS,WALLPAPER 402-7380-534.31-20 42.52 HOME DEPOT PRO-SUPPLYWORKS JANITORIAL SUPPLIES 402-7380-534.31-01 109.76 MISC TRAVEL ROENING-WATER DIST MGR I/ 402-7380-534.43-10 228.00 MURRAYSMITH INC. CONSULTING SERVICES 402-7380-534.41-50 19,408.63 OFFICE DEPOT SUPPLIES 402-7380-534.31-01 15.87 PUD#1 OF CLALLAM COUNTY 06/08 A/C 14641 402-7380-534.47-10 76.79 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 402-7380-534.41-15 101.12 SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 239.00 SWAIN'S GENERAL STORE INC ROAD/HGWY HEAVY EQUIPMENT 402-7380-534.31-20 16.16 WHISTLE WORKWEAR FIRST AID&SAFETY EQUIP. 402-7380-534.31-01 367.71 Water Division Total: $151,198.35 GROVES CRANE CO RENTAL/LEASE EQUIPMENT 402-7382-534.41-50 Industrial Water Treatmnt Division Total: $1,308.32 Public Works-Water Department Total: $152,506.67 Water Utility Fund Total: $152,506.67 ANGELES MILLWORK&LUMBER LUMBER& RELATED PRODUCTS 403-7480-535.31-20 127.76 PAINTS,COATI NGS,WALLPAPER 403-7480-535.31-20 15.34 APSCO INC POWER GENERATION EQUIPMEN 403-7480-535.31-20 421.66 BRENTWOOD INDUSTRIES INC WATER SEWAGE TREATMENT EQ 403-7480-594.64-10 21,574.82 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.41-50 441.00 FASTENAL INDUSTRIAL PIPE FITTINGS 403-7480-535.31-20 5.85 FASTENERS, FASTENING DEVS 403-7480-535.31-20 21.61 FEDERAL EXPRESS CORP Shipping Charges 403-7480-535.42-10 97.98 HACH COMPANY TESTING&CALIBRATION SERVI 403-7480-535.31-01 268.87 TESTING&CALIBRATION SERVI 403-7480-535.31-01 114.41 HARBOR FREIGHT TOOLS PUMPS&ACCESSORIES 403-7480-535.31-20 76.15 HARTNAGEL BUILDING SUPPLY INC JANITORIAL SUPPLIES 403-7480-535.31-01 11.48 JOHNSON CONTROLS SECURITY SECURITY,FIRE,SAFETY SERV 403-7480-535.41-50 297.20 Page 5 of 11 Jul 12, 2021 10:53:22 AM July 20, 2021 E - 15 City of Port Angeles City Council Expenditure Report Between Jun 26, 2021 and Jul 9, 2021 Vendor Description Account Number Amount SOLUTIONS SECURITY,FIRE,SAFETY SERV 403-7480-535.41-50 321.15 LINCOLN INDUSTRIAL CORP WATER SEWAGE TREATMENT EQ 403-7480-535.31-20 5.72 NAPA AUTO PARTS SUPPLIES 403-7480-535.31-20 71.02 SUPPLIES 403-7480-535.31-20 35.51 SUPPLIES 403-7480-535.31-20 69.20 SUPPLIES 403-7480-535.31-20 14.96 SUPPLIES 403-7480-535.31-20 (14.96) SUPPLIES 403-7480-535.31-20 (14.96) SUPPLIES 403-7480-535.31-20 14.96 SUPPLIES 403-7480-535.31-20 14.96 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP&SUPPLY 403-7480-535.31-20 598.41 PUD#1 OF CLALLAM COUNTY 06/17 A/C 85038 403-7480-535.47-10 270.81 ROOTX WATER SEWAGE TREATMENT EQ 403-7480-535.31-05 4,177.92 SWAIN'S GENERAL STORE INC SUPPLIES 403-7480-535.31-01 37.95 SUPPLIES 403-7480-535.31-01 84.80 PAINTS,COATI NGS,WALLPAPER 403-7480-535.31-20 105.71 THURMAN SUPPLY AIR CONDITIONING& HEATNG 403-7480-535.31-20 21.74 VEGA AMERICAS, INC PUMPS&ACCESSORIES 403-7480-535.35-01 2,911.46 WIN-911 SOFTWARE DATA PROC SERV&SOFTWARE 403-7480-535.48-02 660.00 Wastewater Division Total: $32,860.49 Public Works-WW/Stormwtr Department Total: $32,860.49 Wastewater Utility Fund Total: $32,860.49 MISC TRAVEL SAGE-DELIVER COMPOST SAMP 404-7538-537.43-10 23.75 PORT ANGELES CITY TREASURER Trf Stn Scale supplies- 404-7538-537.31-01 9.98 SPECTRA LABORATORIES TESTING&CALIBRATION SERVI 404-7538-537.41-50 200.00 SWAIN'S GENERAL STORE INC SUPPLIES 404-7538-537.31-01 102.39 SW-Transfer Station Division Total: $336.12 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 404-7580-537.41-50 127.06 OFFICE DEPOT SUPPLIES 404-7580-537.31-01 15.87 SUPPLIES 404-7580-537.31-01 85.72 Solid Waste-Collections Division Total: $228.65 ASPECT CONSULTING, LLC CONSULTING SERVICES 404-7585-537.41-50 3,986.46 CONSULTING SERVICES 404-7585-537.41-50 4,591.00 MATT'S TOOLS USA, LLC SUPPLIES 404-7585-537.31-20 186.91 NTI SURVERYING ENGINEERING SERVICES 404-7585-537.41-50 5,540.00 Page 6 of 11 Jul 12, 2021 10:53:22 AM July 20, 2021 E - 16 City of Port Angeles City Council Expenditure Report Between Jun 26, 2021 and Jul 9, 2021 Vendor Description Account Number Amount PORT ANGELES POWER AUTO&TRUCK MAINT. ITEMS 404-7585-537.31-20 75.94 EQUIPMENT Solid Waste-Landfill Division Total: $14,380.31 Public Works-Solid Waste Department Total: $14,945.08 Solid Waste Utility Fund Total: $14,945.08 ANGELES MILLWORK&LUMBER HAND TOOLS ,POW&NON POWER 406-7412-538.35-01 57.64 CLALLAM CNTY DEPT OF HEALTH LAB EQUIP,BIO,CHEM,ENVIR 406-7412-538.41-50 92.00 LEITZ FARMS, INC POISONS:AGRICUL& INDUSTR 406-7412-538.31-20 119.33 MISC ONE-TIME VENDORS STORMWATER REFUND 406-7412-343.83-00 200.85 STORMWATER REFUND 406-7412-343.83-00 204.14 STORMWATER REFUND 406-7412-343.83-00 204.14 STORMWATER REFUND 406-7412-343.83-00 204.14 STORMWATER REFUND 406-7412-343.83-00 204.14 STORMWATER REFUND 406-7412-343.83-00 204.14 STORMWATER REFUND 406-7412-343.83-00 204.14 STORMWATER REFUND 406-7412-343.83-00 204.14 STORMWATER REFUND 406-7412-343.83-00 204.14 STORMWATER REFUND 406-7412-343.83-00 204.14 STORMWATER REFUND 406-7412-343.83-00 204.14 STORMWATER REFUND 406-7412-343.83-00 204.14 STORMWATER REFUND 406-7412-343.83-00 204.14 STORMWATER REFUND 406-7412-343.83-00 408.39 STORMWATER REFUND 406-7412-343.83-00 609.13 OFFICE DEPOT SUPPLIES 406-7412-538.31-01 15.87 Stormwater Division Total: $3,952.89 Public Works-WW/Stormwtr Department Total: $3,952.89 Stormwater Utility Fund Total: $3,952.89 AMAZON CAPITAL SERVICES SUPPLIES 421-7121-533.31-01 7.10 DAVE'S HEATING &COOLING SVC CITY REBATE 421-7121-533.49-86 500.00 CITY REBATE 421-7121-533.49-86 500.00 PENINSULA HEAT INC CITY REBATE 421-7121-533.49-86 500.00 TRACY'S INSULATION CITY REBATE 421-7121-533.49-86 910.00 CITY REBATE 421-7121-533.49-86 1,055.50 Conservation Division Total: $3,472.60 Public Works-Electric Department Total: $3,472.60 Page 7 of 11 Jul 12, 2021 10:53:22 AM July 20, 2021 E - 17 City of Port Angeles City Council Expenditure Report Between Jun 26, 2021 and Jul 9, 2021 Vendor Description Account Number Amount Conservation Fund Total: $3,472.60 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 454-7588-594.65-10 103.95 Solid Waste Coll Projects Division Total: $103.95 Public Works-Solid Waste Department Total: $103.95 Solid Waste Utility CIP Fund Total: $103.95 DEPARTMENT OF COMMERCE FINANCIAL SERVICES 463-7489-582.78-10 31,052.63 FINANCIAL SERVICES 463-7489-582.78-10 120,698.38 FINANCIAL SERVICES 463-7489-582.78-10 609,727.45 FINANCIAL SERVICES 463-7489-592.83-10 931.58 FINANCIAL SERVICES 463-7489-592.83-10 4,224.44 FINANCIAL SERVICES 463-7489-592.83-10 24,389.10 CSO Capital Division Total: $791,023.58 Public Works-WW/Stormwtr Department Total: $791,023.58 CSO Capital Fund Total: $791,023.58 AMAZON CAPITAL SERVICES AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 105.81 ASSOCIATED PETROLEUM FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 2,919.62 PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 4,478.56 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 5,734.24 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 6,037.60 BAXTER AUTO PARTS#15 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 14.75 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 14.75 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 74.35 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 51.72 BRIM TRACTOR COMPANY INC AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 448.43 NAPA AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 103.52 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 114.71 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 59.71 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 318.95 O'REILLY AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 (19.54) OWEN EQUIPMENT AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 876.54 PAPE-KENWORTH NORTHWEST, AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 89.07 INC AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 80.34 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 168.14 PAPE' MACHINERY AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 98.56 PETROCARD, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 296.43 Page 8 of 11 Jul 12, 2021 10:53:22 AM July 20, 2021 E - 18 City of Port Angeles City Council Expenditure Report Between Jun 26, 2021 and Jul 9, 2021 Vendor Description Account Number Amount QUALITY 4X4 TRUCK SUPPLY AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 21.70 SEATTLE AUTOMOTIVE AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 325.48 DISTRIBUTING SOLID WASTE SYSTEMS, INC AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 982.09 TACOMA DODGE CHRYSLER JEEP AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 52.37 WESTERN PETERBILT INC AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 3.64 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 535.54 Division Total: $23,987.08 Department Total: $23,987.08 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 501-7630-548.41-50 152.63 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.63 ASSOCIATED PETROLEUM FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 20.45 PRODUCTS, INC BAXTER AUTO PARTS#15 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 3.42 COPY CAT GRAPHICS AUTO&TRUCK ACCESSORIES 501-7630-548.34-02 509.95 DAREN'S POINT S EXTERNAL LABOR SERVICES 501-7630-548.34-02 43.41 ECOLUBE RECOVERY, LLC AUTO&TRUCK MAINT. ITEMS 501-7630-548.49-90 85.00 FAR-WEST MACHINE& AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 47.96 HYDRAULICS EXTERNAL LABOR SERVICES 501-7630-548.34-02 313.34 HATTON MARINE & INDUSTRIAL AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 6,174.40 REPAIR J B'S UPHOLSTERY AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 16.32 EXTERNAL LABOR SERVICES 501-7630-548.34-02 231.20 LES SCHWAB TIRE CENTER EXTERNAL LABOR SERVICES 501-7630-548.34-02 32.55 LINCOLN INDUSTRIAL CORP AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 38.58 NAPA AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 90.91 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 51.67 O'REILLY AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 (8.69) AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 26.01 AUTO&TRUCK ACCESSORIES 501-7630-548.34-02 270.50 AUTO&TRUCK ACCESSORIES 501-7630-548.34-02 27.15 AUTO&TRUCK ACCESSORIES 501-7630-548.34-02 (51.13) OWEN EQUIPMENT AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 15,790.07 PDQ AUTO, INC. EXTERNAL LABOR SERVICES 501-7630-548.34-02 165.19 RUDDELL AUTO MALL AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 357.21 AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 144.95 Page 9 of 11 Jul 12, 2021 10:53:22 AM July 20, 2021 E - 19 City of Port Angeles City Council Expenditure Report Between Jun 26, 2021 and Jul 9, 2021 Vendor Description Account Number Amount SIX ROBBLEES' INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 115.83 SNAP-ON TOOLS-CHUGGER AUTO&TRUCK MAINT. ITEMS 501-7630-548.35-01 158.85 DEANE AUTO&TRUCK MAINT. ITEMS 501-7630-548.35-01 97.92 SOLID WASTE SYSTEMS, INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 280.70 TACOMA SCREW PRODUCTS INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 69.44 TOWN &COUNTRY TRACTOR, INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 417.41 Equipment Services Division Total: $25,693.83 Public Works Department Total: $25,693.83 Equipment Services Fund Total: $49,680.91 SOCRATA, INC. DATA PROC SERV&SOFTWARE 502-2081-518.48-02 13,744.00 SUPERION, LLC DATA PROC SERV&SOFTWARE 502-2081-518.48-02 623.75 Information Technologies Division Total: $14,367.75 Finance Department Total: $14,367.75 Information Technology Fund Total: $14,367.75 AFSCME LOCAL 1619 PAYROLL SUMMARY 920-0000-231.54-40 530.00 BROWN & BROWN OF PAYROLL SUMMARY 920-0000-231.53-40 1,908.53 WASH INGTON CHAPTER 13 TRUSTEE CASE#21-10696 920-0000-231.56-90 358.00 EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 23,606.55 FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 90,506.10 FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 89,759.00 FIREFIGHTER'S LOCAL 656 PAYROLL SUMMARY 920-0000-231.54-30 2,650.80 IBEW LOCAL 997 PAYROLL SUMMARY 920-0000-231.54-20 1,529.69 ICMA-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 20,240.07 JOHN HANCOCK LIFE INSURANCE PAYROLL SUMMARY 920-0000-231.52-25 2,509.96 CO LEOFF PAYROLL SUMMARY 920-0000-231.51-21 30,908.82 OFFICE OF SUPPORT PAYROLL SUMMARY 920-0000-231.56-20 376.14 ENFORCEMENT PIERS PAYROLL SUMMARY 920-0000-231.51-10 709.06 PAYROLL SUMMARY 920-0000-231.51-11 16,992.81 PAYROLL SUMMARY 920-0000-231.51-12 87,534.74 POLICE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-10 367.00 UNITED WAY(PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 235.00 WSCCCE AFSCME AFL-CIO PAYROLL SUMMARY 920-0000-231.54-40 5,473.67 Division Total: $376,195.94 Page 10 of 11 Jul 12, 2021 10:53:22 AM July 20, 2021 E - 20 City of Port Angeles City Council Expenditure Report Between Jun 26, 2021 and Jul 9, 2021 Vendor Description Account Number Amount Department Total: $376,195.94 Payroll Clearing Fund Total: $376,195.94 Total for Checks Dated Between Jun 26,2021 and Jul 9,2021 $1,497,825.90 Page 11 of 11 Jul 12, 2021 10:53:22 AM July 20, 2021 E - 21 tfM POR-T-ANGELES CITY COUNCIL WASH I N G T o N , u , s , MEMO Date: July 20,2021 To: City Council From: Ken Dubuc,Fire Chief Subject: Interlocal Agreement with Clallam 2 Fire Rescue Summary: The Fire Department has numerous agreements with local emergency response agencies. One such agreement is an interlocal agreement(ILA)with Clallam 2 Fire Rescue (formerly known as Clallam County Fire District#2),which relates primarily to the sharing of volunteer resources. In the eleven years since that particular ILA was adopted,both agencies have undergone significant changes which have effectively rendered the ILA obsolete—prompting this request to terminate it. There will be no operational impacts resulting from the termination of this ILA, and in fact it will benefit both organizations,primarily by enabling more focused volunteer recruitment and retention efforts. Funding: There are no costs to the City associated with terminating this agreement. Recommendation: Authorize the Mayor and Fire Chief to sign the attached letter terminating the June, 2010,Interlocal Agreement for the functional consolidation of volunteer firefighter programs between the City of Port Angeles and Clallam County Fire District#2. Background / Analysis: For decades,the Port Angeles Fire Department has enjoyed a strong, collaborative and positive working relationship with Clallam 2 Fire Rescue (formerly known as Clallam County Fire District#2). Among other things,this relationship has been built upon the mutual realization that no single emergency services agency on the North Olympic Peninsula can always meet all of the need all of the time. Recognizing this,emergency response agencies rely upon robust interlocal and mutual aid agreements. In 2010,the Port Angeles Fire Department and Clallam County Fire District#2 crafted an interlocal agreement(ILA)to enable the "sharing"of volunteer resources. At the time,the agreement served a number of purposes,including streamlining volunteer recruitment and staffing efforts. In the years that have passed, a number of changes have prompted a review of the ILA, and both agencies have mutually agreed that termination of the ILA makes sense. Following are two of the changes that have occurred: • At the time the ILA was drafted, Clallam County Fire District#2 was an entirely volunteer agency,with only three paid administrative positions. Clallam 2 Fire Rescue has since added a number of full-time paid positions,including Firefighter/Paramedics. Clallam 2 Fire Rescue has also added a number of part time paid positions, and has started staffing an outlying station on a partial basis. • The Port Angeles Fire Department has changed its response matrix and now staffs 2 ALS medic units 24/7, significantly reducing the number of times when volunteer personnel are requested. July 20, 2021 E - 22 Both of the above changes have resulted in a decreased reliance upon volunteer personnel for the delivery of first-line response services,minimizing the benefit of the agreement. The termination of this interlocal agreement makes good sense for both agencies and is fully supported by the Port Angeles Fire Department. The operational and administrative functions of the Department will not be impacted in any way by the termination of the agreement and delivery of service to the community will remain unchanged. The termination of the agreement will enable both agencies to recruit personnel based upon more specific workload needs. As was mentioned earlier,the Port Angeles Fire Department and Clallam 2 Fire Rescue have enjoyed a decades-long history of mutual cooperation and assistance. It could easily be stated that the relationship now is better than it has ever been, and the relationship continues to grow stronger. It is recommended that the Mayor and Fire Chief to sign the attached letter terminating the June, 2010, Interlocal Agreement for the functional consolidation of volunteer firefighter programs between the City of Port Angeles and Clallam County Fire District#2. Funding Overview: There are no costs to the City associated with terminating this agreement. Attachments: Letter to District 2 June 2010 Interlocal Agreement on Volunteer Consolidation July 20, 2021 E - 23 t '` PQRTANGELES 321 East Fifth Street WASH I N G T o N , U . S . Port Angeles, WA 98362 July 21,2021 Commissioners Fire Chief Jake Patterson Clallam 2 Fire-Rescue PO Box 1391 Port Angeles,WA 98362 Dear Commissioners and Chief Patterson: In 2010,the Port Angeles Fire Department and Clallam County Fire District 92 (now Clallam 2 Fire- Rescue)crafted an interlocal agreement(ILA)to enable the "sharing"of volunteer resources. At the time, the agreement served a number of purposes,including streamlining volunteer recruitment and staffing efforts. In the years that have passed,a number of changes,including the growth of both agencies,have prompted a review of the ILA. On June 15,2021,the Port Angeles City Council received notice from the Fire Chief and Board of Commissioners of Clallam 2 Fire-Rescue stating that it was their intent to terminate the above referenced ILA. The termination of this interlocal agreement makes good sense for both agencies and is fully supported by the Port Angeles Fire Department. The operational and administrative functions of the Department will not be impacted in any way by the termination of the agreement and delivery of service to the community will remain unchanged. In addition,the termination of the agreement will enable both agencies to recruit personnel based upon more specific workload needs. The Port Angeles Fire Department and Clallam 2 Fire Rescue have enjoyed a decades-long history of mutual cooperation and assistance. It could easily be stated that the relationship now is better than it has ever been,and the relationship continues to grow stronger. The Port Angeles City Council and the Port Angeles Fire Department agree that the termination of the June 2010 ILA for the Functional Consolidation of Volunteer Firefighters is in the best interest of both the City and Clallam 2 Fire-Rescue. Recognizing that both organizations will continue to respond to necessary changes in operation, the City does wish to emphasize that our partnership with Clallam 2 Fire-Rescue is of critical importance. It is the City's desire to focus on the continued growth and enhancement of our cooperative and coordinated efforts to the benefit of the broader Port Angeles area community. Date Date Kate Dexter,Mayor Ken Dubuc, Chief City of Port Angeles Port Angeles Fire Department July 20, 2021 E - 24 r V • /OSZ I'nterlocal Agreement. For the Functional Consolidation of Volunteer Firefighter Programs and the Sharing of Volunteer- Staffed Apparatus by and Between Clallam County Fire District #2 and the City of Port Angeles David R. Whitney, Chair Clallam County Fire District #2 Commissioners Daniel A. Di Guilio, Mayor City of Port Angeles Jon Bugher, Chief Clallam County Fire District #2 Dan McKeen, Chief Port Angeles Fire Department 6/3/2010 July 20, 2021 E - 25 h This Agreement is entered into this /54day of June 2010, between the City of Port Angeles (hereinafter called the City) and Clallam County Fire District#2 (hereinafter called the District): I. PURPOSE It has been demonstrated that the functional consolidation of like resources results in financial efficiencies, increased effectiveness, and the reduction of duplication. The intent of this agreement is to combine the unique strengths of both agencies volunteer programs in order to provide a level of emergency services that could not have been achieved independently. To that end, the District and the City make this Interlocal Agreement to authorize and establish policies and procedures that will enhance each agency's volunteer firefighter programs and render to each other the maximum cooperation practical in the combined utilization of volunteer personnel, volunteer training resources, and volunteer-staffed response apparatus. II. AUTHORITY The parties enter into this Agreement pursuant to the authority vested in them under the following provisions of the law of the State of Washington: Chapters 38.52, 39.34, and 52.12 and Section 35.84.040 of the Revised Code of Washington. 111. DURATION The duration of this Agreement shall be for one year. However, the Agreement shall be automatically continued from year to year unless terminated as provided below. IV. MODIFICATION, REVIEW AND TERMINATION A. Modification/Review This agreement may be modified by mutual agreement of both parties hereto, and shall be reviewed no less than every two years, with any modifications executed in the same manner as this Agreement. B. Termination Either party can terminate this Agreement by providing a letter of intent to terminate with not less than sixty-day (60) notice prior to the expiration of the current annual term. Said letter shall be sent to the Chief and governing body of the affected party. C. Replacement The parties previously entered into an "Interlocal Agreement for the Functional Consolidation of Volunteer Firefighter Programs By and Between Clallam County Fire District #2 and the City of Port Angeles" which became effective on the 1st day of January 2007. This Agreement is intended to supercede the prior agreement in its entirety. The prior agreement shall terminate on the date that this agreement becomes effective. 2 C\Documents and Settings\dmekeenNy Documents\CCFD#2\20MAgreement Vol Personnel&Apparatus(2)doc July 20, 2021 E - 26 V. VOLUNTEER PERSONNEL A. Membership All District volunteer firefighters are volunteer members of the City and all City volunteer firefighters are volunteer members of the District, except for those members who maintained sole department affiliation under E of this section. B. Sponsored Personnel Both parties agree to sponsor the number of volunteer firefighters approved in their 2006 budgets. For the District this number is 60 and for the City this number is 24. Realizing neither parry is likely to maintain budgeted levels, it is the intent of this provision that the District sponsor approximately 70% of the volunteer firefighters and the City sponsor approximately 30% of the volunteers. Sponsoring agencies are responsible for initial expenses, training costs, personal protective equipment, uniforms,radios &pagers, insurance premiums and other member benefits currently provided. C. Station Assignment Newly hired volunteers will be assigned to stations based upon the combined jurisdiction's staffing needs. D. Civil Service Preference Credit District sponsored volunteer firefighters who respond to calls within the City and maintain good standing, are eligible for volunteer preference points when applying for career entry-level firefighter positions within the City. Preference credit is outlined in the City's Civil Service Rules & Regulations. E. Original Personnel Volunteer personnel who became members prior to January 1, 2007, shall have the right to maintain their original sponsorship and sole department affiliation. F. Port Angeles Fire Department Career Employees Port Angeles Fire Department career employees may volunteer with the District; however, they are excluded from volunteering with the City in order to comply with Fair Labor Standards Act. VI. VOLUNTEER-STAFFED APPARATUS A. Apparatus The District agrees to provide a volunteer-staffed Engine from Station 21 and a volunteer-staffed Engine from Station 22 for automatic response to structure fires within the City. The City agrees to provide a volunteer-staffed Engine from Station 11 for automatic response to structure fires within the District. For 3 C Documents and SettmgsWrackeenNy Documents\CCFD#2\2010\Agreement Vol Personnel&Apparatus(2)doc July 20, 2021 E - 27 r i automatic response to back-up medical incidents, the City agrees to provide a volunteer-staffed ambulance from Station 11. B. Dispatch Procedures Run cards for the District and the City will be modified to include the above apparatus. VII. JOINT PROCEDURES The Fire Chiefs are authorized and directed to develop written joint operational procedures to carry out the intent and purposes of this Agreement. These procedures may be amended from time to time by mutual written agreement of the Fire Chiefs. The procedures shall include, but are not limited to: 1. Standardized practices for enrolling volunteers 2. Personnel policies 3. Radio communications 4. Response protocols 5. Combined training Both parties recognize that standardization of equipment and procedures is critical to safe and effective joint operations. Both parties will make an effort towards standardization through future equipment purchases and procedures development. VIII. COMPENSATION A. Emergency Response A volunteer firefighter who responds to an emergency incident shall be paid a fee by the agency requesting the volunteer response. B. Non-Emergency Participation A volunteer firefighter who participates in non-emergency activities shall be paid a fee by their sponsoring agency. Compensation for participation in non- emergency activities shall be pre-approved by the participants sponsoring agency. C. Fee A volunteer firefighter shall be paid a nominal fee per call as identified in Appendix A. The fee may be adjusted periodically as part of the parties' budget process. IX. TRAINING Each party recognizes that safe and effective emergency response is dependant upon each firefighter receiving proper training that is commensurate with their volunteer assignments for emergency operations. 4 C\Documents and Settings\dmckeen\My Documents\CCFD#2\20MAgreement Vol Personnel&Apparatus(2)doc July 20, 2021 E - 28 Training shall be provided in accordance with WAC 296-305, "Safety Standards for Firefighters," and other applicable standards. Centralized training records shall be maintained to document compliance with applicable standards. X. COMMAND RESPONSIBLITY Command responsibility and accountability rests with the jurisdiction where the incident has occurred. Any command position may be delegated, in whole or in part, to any officer or acting officer. XI. INSURANCE Each party shall maintain insurance, or equivalent provided through a self-insurance pool, in amounts not less than: • Coverage as required by the Washington State Volunteer Firefighter Pension& Relief Program. • Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of$1,000,000 per accident. • General liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products-completed operations aggregate limit. The insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested has been given to the other party. Each shall furnish the other certificates and a copy of mandatory endorsements, including but not necessarily limited to the insured endorsement, evidencing the insurance requirement. XIII. GOVERNING LAW AND VENUE The laws of the State of Washington govern this Agreement, and any actions brought hereunder shall be brought exclusively in the Superior Court for the State of Washington in Clallam County. 5 C\Documents and Settings\dmckeen\My Documents\CCFD 42\2010\Agreement Vol Personnel&Apparatus(2)doc July 20, 2021 E - 29 XIV. FILING As required by RCW 39.34.010,the Agreement shall be filed with the County Auditor. CITY OF PORT ANGELES CLALLAM COUNTY FIRE DISTRICT #2 Dated: 7 Zc� Dated: By: Daniel A. Di Guilio, Mayor Richard E. Ruud, Chairperson Attest: al"� & Davi . Whitney, issioner By: � annesa Hurd, City Clerk Thomas D.Martin, Commissioner Approved as to form: Attest: r By: ' William Bloor, City Attorney M. Joan Noal, District Secretary 6 C\Documents and Settmgs\dmckeen\My Documents\CCFD#2\2010\Agreement Vol Personnel&Apparatus(2)doe July 20, 2021 E - 30 tfM POR-T-ANGELES CITY COUNCIL WASH I N G T o N , u , s , MEMO Date: July 20,2021 To: City Council From: Thomas Hunter,Director ofPublic Works & Utilities Subject: 2021 Landfill Beach Nourishment Project CON-2021-28 Summary: The purpose of this memo is to receive City Council approval for the 2021 Landfill Beach Nourishment project. This project will place 2600 cubic yards of clean beach nourishment material which serves as mitigation of the seawall to prevent natural erosion along the Landfill bluff face. Funding: Funds are available in the approved 2021 Solid Waste Utility Repairs and Maintenance budget account 404-7585-537-4810 in the amount of$83,932.67. Recommendation: Award a construction contract with 2 Grade LLC, for the 2021 Landfill Beach Nourishment Project, CON-2021-28,in an amount not to exceed$83,932.67; and authorize the City Manager to sign all documents necessary to execute the construction contract for the project and to make minor modifications to the contract,as necessary. Background / Analysis: As part of a recurring condition of the landfill seawall construction,the Shoreline Conditional Use Permit, and the Hydraulic Project Approval(HPA),the City is required to place beach nourishment material in front of the 454-foot-long seawall fronting the Landfill bluff face. This project will use beach nourishment material from the Landfill Stabilization Project and imported beach nourishment material. Transport trucks and bulldozers,operating on the existing seawall toe armor, will place 2600 cubic yards of clean beach nourishment materials waterward of the seawall. This work will follow all conditions required of the HPA and Army Corp of Engineer permits,including ensuring that all work waterward of the seawall will take place during low tide. Prior to the pandemic the City started the preliminary engagement process with various stakeholders to explore alternative adaptive management strategies in an effort to examine the ecological benefit of this mitigation requirement. The effect of the pandemic on stakeholder availability stalled that process and now due to the volume of permitting related efforts that are currently underway with the State for multiple projects already in process,the City does not have the capacity to resume this effort. When capacity becomes available it is the intent to reinitiate this effort and until that time, annual beach nourishment will remain a requirement as a condition of the existing Shoreline CUP and HPA. Notice of the bid opportunity was advertised through the Municipal Research and Services Center (MRSC) Rosters on June 24,2021, and posted to the City's website. Bids were opened on July 8,2021, and two bids were received. 2 Grade LLC,of Port Angeles,WA is the lowest responsible bidder with a bid amount of$83,932.67. Contractor Bid Amount 2 Grade LLC,Port Angeles,WA $83,932.67 Rainbow Sweepers,Port Angeles,WA $88,998.40 Engineer's Estimate $72,732.80 July 20, 2021 E - 31 Funding Overview: Funds are available in the approved 2021 Solid Waste Utility Repairs and Maintenance budget account 404-7585-537-4810 in the amount of$83,932.67 July 20, 2021 E - 32 tfM POR-T-ANGELES CITY COUNCIL WASH I N G T o N , U.S, MEMO Date: July 20,2021 To: City Council From: Thomas Hunter,Director ofPublic Works & Utilities Subject: Clallam County Solid Waste Management Plan Resolution Summary: On June 15,2021,the City Council approved the Clallam County Solid Waste Management Plan. The Department of Ecology requests that approval of the Plan be documented by a resolution. The purpose of this memo is to receive City Council approval for the resolution approving the Plan. Funding:N/A Recommendation: Pass the attached resolution. Background / Analysis: Beginning in October of 2019, Clallam County,the City of Sequim, and the City of Port Angeles worked together to update the Clallam County Solid Waste Management Plan as required under RCW 70A.205.040.The City of Port Angeles has supported the Clallam County Solid Waste Management Plan since it was invited to do so in 2008. On June 15,2021,the City Council approved the Clallam County Solid Waste Management Plan. Department of Ecology requests that approval be confirmed by a resolution. This resolution confirms Council's approval of the Plan. The final version of the plan is currently posted on the County website. http://www.clallam.net/publlcworks/CSWMPUpdate.html Funding Overview: N/A July 20, 2021 E - 33 tfM POR-T-ANGELES CITY COUNCIL WASH I N G T o N , u , s , MEMO Date: July 20,2021 To: City Council From: Nathan West, City Manager Sarina Carrizosa, Finance Director Subject: Second Amendment to the 2021 Budget Summary: The 2021 Budget is being amended for the second time to reflect changes in revenues and expenditures that have occurred during the second quarter of 2021. This budget amendment primarily includes capital adjustments resulting from the adoption of the 2022-2027 Capital Facilities Plan to ensure consistency with the Budget. This is the first reading of the ordinance. As this budget amendment includes new revenues as well as an authorization to use funds from reserves, the ordinance must be approved by a super-majority of the entire Council,or at least five (5) affirmative votes. Funding: Please see the detailed summary attached to this memo. Recommendation: The requested action for this issue is as follows: 1. Conduct the first reading of the 2021 Budget Amendment#2 ordinance; and 2. Continue to the August 17t1i Council meeting. Background / Analysis: The 2021 Budget is being amended for the second time,primarily to bring the budget into alignment with the recently adopted 2022-2027 Capital Facilities Plan (CFP), as well as, adjust revenues and expenditures that have higher(or lower)than anticipated year-to-date account activity,or that require minor accounting corrections. Items in the second amendment that are not capital in nature have also been approved by City Council at previous meetings. Attached is a detailed list of proposed budget changes,the budget amendment ordinance,including the Exhibit A which lists total revenues and expenditures by fund for the 2021 Budget Amendment#1 and proposed Amendment#2 for comparison. Since many of the individual actions require funding to come from reserves(money unspent at the end of the fiscal year automatically rolls into reserves/fund balance),approval of the ordinance will require a super majority of the entire Council,or five (5)affirmative votes. Tonight's meeting will include the first reading of the budget amendment ordinance. If you have any questions or concerns,please contact Finance Director Sarina Carrizosa,or City Manager,Nathan West at your convenience. July 20, 2021 G - 1 Funding Overview: Please see the "Detailed list of proposed budget changes" attachment to this memo for a full listing of all funding changes. Attached: Detailed list of proposed budget changes 2021 Budget Ordinance—Amendment#2 Exhibit A July 20, 2021 G - 2 Detailed List of Proposed Budget Changes-2021 Budget Amendment#2 BUDGET AMENDMENT ITEM :�..................�llllllllllll$�'ure Account Notes Dept of Ecology;SMP Periodic Update Grant Increase 6,000 - 001-4060-334-03-10 Grant Funds Climate Resiliency Plan 2020 Carryover - 50,000 001-4060-558-41-50 Council Approved 11/17/20 Climate Resiliency Plan-Task 2 Scope Increase 28,000 001-4060-558-41-50 Council Approved 7/6/2021 Waterfront Center Grant carryoverfrom 2020 589,500 001-4071-558-41-50 Council Approved 6/15/21 Soil Management Plan 5,500 001-4071-558-41-50 State Requirement TRO821-Facility Assessment 8,000 001-7012-597-59-91 Reprioritized in CFP PDO120-Police Taser Replacements 2,200 001-5012-597-59-91 Carried from 2020 IT0716-ERP Road Map - 1,000,000 001-9029-597-59-91 Reprioritized in CFP TOTAL GENERAL FUND 6,000 1,683,200 Correction to carryover for projects from 2020 - (35,000) 105-7840-597-59-91 Budgetary correction TRO114-Hill St ODT Development (210,000) 105-7840-597-59-91 Reprioritized in CFP TOTAL REET#1 FUND (245,000) TR0618-Stevens Middle School Walking Routes (15,000) 160-7841-597-59-91 Reprioritized in CFP TRO220-Traffic Circle Program (8,000) 160-7841-597-59-91 Reprioritized in CFP TR0920-Lauridsen Blvd Flashing Beacons (40,000) 160-7841-597-59-91 Reprioritized in CFP TR0218-Lincoln Street Safety 132,000 160-7841-597-59-91 Approved by Council 6/15/21 TOTAL REET#2 FUND 69,000 Repayment of CDBG Loans 522,500 - 172-4130-368-10-00 Payment of CDBG Loans Peninsula Housing Authority CDBG Grant;Lee Plaza - 150,000 172-4130-559-52-01 Council Approved 5/18/21 Peninsula Housing Authority CDBG Grant;Affordable Housing 150,000 172-4130-559-52-01 Council Approved 5/18/21 William Shore Pool Grant carryover from 2020 - 121,600 172-4130-559-52-01 Carryover from 2020 William Shore Pool Grant carryover from 2020 121,600 - 172-4130-333-14-22 Carryover from 2020 TOTAL PA HOUSING REHAB FUND 644,100 421,600 Event Grant Carryover from 2020 - 3,900 101-1430-557-41-50 Carryover from 2020 Dream Playground Generation II Grant - 50,000 101-1430-557-41-50 Grant carry over from 2020 Correction to transferfor Dream Playground II LTAX grant 50,000 - 101-1430-397-10-99 Budgetary Correction TOTAL LODGING TAX FUND 50,000 53,900 PDO119-Computer Aided Dispatch - 51,400 107-5160-597-5991 Reprioritized in CFP TOTAL PENCOM FUND 51,400 FD0219-EOC Design carryover from 2020 20,200 - 310-5950-337-10-00 50%reimbursed by County FD0219-EOC Design carryover from 2020 - 40,400 310-5950-594-65-10 Carryover from 2020 PDO120-Police TaserReplacements - 2,200 310-5950-594-65-10 Reprioritized in CFP PDO120-Police TaserReplacements 2,200 - 310-5950-397-10-91 Reprioritized in CFP FDO318-Emergency MgmtPods - 50,000 310-5950-594-65-10 Reprioritized in CFP FDO315-Fire Station Garage Door Replacement (50,000) - 310-5950-397-10-91 Budgetary Correction PF0119-Computer Aided Dispatch (88,600) - 310-5950-397-10-91 Reprioritized in CFP PK0819-City Pier Railing replacement (130,000)310-8985-594-65-10 Reprioritized in CFP PK0919-Fine Arts Center Capital Improvements - 3,200 310-8985-594-65-10 Reprioritized in CFP PK0119-Erickson Playfield Pump Track Transfer from LTAX 100,000 - 310-8985-397-10-91 Reprioritized in CFP PK0119-Erickson Playfield Pump Track - 250,000 310-8985-594-65-10 Reprioritized in CFP TRO621-Waterfront Trail Repairs-Transfer to TBD Fund (109,200)310-8985-594-65-10 Reprioritized in CFP TRO621-Waterfront Trail Repairs-Transfer to TBD Fund (100,000) - 310-8985-397-10-91 Reprioritized in CFP TRO621-Waterfront Trail Repairs-Transfer to TBD Fund 9,200 310-8985-597-59-91 Reprioritized in CFP Correction to transferfor Dream Playground II LTAX grant 50,000 310-8985-597-59-99 Budgetary Correction TOTAL GOVERNMENTAL CAPITAL FUND (116,200) 165,800 July 20, 2021 G - 3 BUDGET AMENDMENT ITEM Revenues Account Notes Expen iture TR0218-Lincoln Street Safety - ,702,300 312-7930-595-65-10 Council Approved 6/15/21 TR0218-Lincoln Street Safety Grant Increase 9,000 - 312-7930-334-03-60 Reprioritized in CFP TR0218-Lincoln Street Safety Transfer Increase 132,000 - 312-7930-397-10-91 Reprioritized in CFP TR0615-Golf Course Road Chip Seal(1st St to City limits) - 100,000 312-7930-595-65-10 Reprioritized in CFP TRO121-Pavement Management Plan 200,000 312-7930-595-65-10 Reprioritized in CFP TR0618-Stevens Middle School Walking Routes (15,000)312-7930-595-65-10 Reprioritized in CFP TR0618-Stevens Middle School Walking Routes (15,000) - 312-7930-397-10-91 Reprioritized in CFP TR0111-Marine Channel Bridge (9,800)312-7930-595-65-10 Reprioritized in CFP TR1216-5th&Liberty Solar Speed - (5,000)312-7930-595-65-10 Reprioritized in CFP TRO621-Waterfront Trail Repairs-Transfer to TBD Fund 9,200 312-7930-397-10-91 Reprioritized in CFP TRO621-Waterfront Trail Repairs-Transfer to TBD Fund 100,000 312-7930-397-10-91 Reprioritized in CFP TRO621-Waterfront Trail Repairs-Transfer to TBD Fund - 109,200 312-7930-595-65-10 Reprioritized in CFP TRO114-Hill St ODT Development - (3,714,000)312-7930-595-65-10 Reprioritized in CFP TRO114-Hill St ODT Development (210,000) 312-7930-397-10-91 Reprioritized in CFP TRO114-Hill St ODT Development (3,505,000) 312-7930-333-20-20 Reprioritized in CFP TR0209-Race Street Design 550,000 312-7930-595-65-10 Reprioritized in CFP TR0918-Downtown Tree/Sidewalk Replacement Phase 111 (300,000)312-7930-595-65-10 Reprioritized in CFP TRO101-Laurel Street Stairs (450,000)312-7930-595-65-10 Reprioritized in CFP TR1215-City Hall East Parking lot - (8,800)312-7930-595-65-10 Reprioritized in CFP TR1215-City Hall East Parking lot 71,800 - 312-7930-334-03-10 Reprioritized in CFP TRO715-16th St LID(C-L) - 24,700 312-7930-595-65-10 Reprioritized in CFP TRO715-16th St LID(C-L) 159,800 - 312-7930-334-03-10 Reprioritized in CFP TR0920-Lauridsen Blvd Flashing Beacons (40,000) - 312-7930-397-10-91 Reprioritized in CFP TR0920-Lauridsen Blvd Flashing Beacons (40,000)312-7930-595-65-10 Reprioritized in CFP TR0919-Traffic Safety Camera Program (35,000)312-7930-595-65-10 Reprioritized in CFP TR0909-Wayfinding&ODT Signage (212,200)312-7930-595-65-10 Reprioritized in CFP TRO220-Traffic Circle Program (80,000)312-7930-595-65-10 Reprioritized in CFP TRO220-Traffic Circle Program (8,000) 312-7930-397-10-91 Reprioritized in CFP TRO220-Traffic Circle Program (72,000) 312-7930-331-20-20 Reprioritized in CFP TRO821-Facility Assessment - 8,000 312-7930-595-65-10 Reprioritized in CFP TRO821-Facility Assessment 8,000 - 312-7930-397-10-91 Reprioritized in CFP TOTAL TRANSPORTATION BENEFIT DISTRICT CAPITAL FUND (3,360,200) (3,175,600) CLCAP-Maintenance Capital Contribution (50,000)451.7188.594.6510 Reprioritized in CFP CLO119-Overhead reconductoring 2020 50,000 451.7188.594.6510 Reprioritized in CFP CL0217-I Street Substation SwitchgearReplacement (500,000)451.7188.594.6510 Reprioritized in CFP CLO420-College Street LTC Load Top Changer Replacement (200,000)451.7188.594.6510 Reprioritized in CFP CLO319-Underground Cable Replacement (48,000)451.7188.594.6510 Reprioritized in CFP CL0919-"A"Street Substation Switchgear Replacement (500,000) 451.7188.594.6510 Reprioritized in CFP TOTAL ELECTRIC CAPITAL FUND (1,248,000) CAPWT-General Water Capital (50,000)452-7388-594-6510 Reprioritized in CFP WT0419-Decant Facility at Transfer Station-Water Soils Dec (165,000)452-7388-594-6510 Reprioritized in CFP WT0218-Reservoir Instrumentation Repairs (228,900)452-7388-594-6510 Reprioritized in CFP WT0619-Peabody Reservoir Inlet Pipe Replacement (300,000)452-7388-594-6510 Reprioritized in CFP WT0321-Facility Assessment 8,000 452-7388-594-6510 Reprioritized in CFP WT0221-Race Street Water Main Replacement South 637,000 452-7388-594-6510 Reprioritized in CFP WT0421-Race Street Water Main Replacement North 125,000 452-7388-594-6510 Reprioritized in CFP WT0519-Water Treatment Plant Repairs (110,000)452-7388-594-6510 Reprioritized in CFP WT0319-Ground Water Resiliency Program (650,000)452-7388-594-6510 Reprioritized in CFP WT0612-3rd&Vine Street Main (360,000)452-7388-594-6510 Reprioritized in CFP WT0320-Morse Creek Transmission Main Eval/Design (400,000)452-7388-594-6510 Reprioritized in CFP WT0120-Water System SCADA Upgrade (650,000)452-7388-594-6510 Reprioritized in CFP TOTAL WATER CAPITAL FUND (2,143,900) July 20, 2021 G - 4 BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes CAPWW-General Wastewater Capital (50,000)453-7488-594-6510 Reprioritized in CFP WW0219-WWTP Digester Cleaning&Repair (100,000)453-7488-594-6510 Reprioritized in CFP WWO519-Decant Facility atTsfrStation (165,000)453-7488-594-6510 Reprioritized in CFP WWO420-WWTP Potable Water Air-Gap 25,000 453-7488-594-6510 Reprioritized in CFP WWO121- Facility Assessment 8,000 453-7488-594-6510 Reprioritized in CFP WWO508-Digester Mixing Improvement WWTP (50,000)453-7488-594-6510 Reprioritized in CFP WWO419-WWTP HVAC Replacement (200,000)453-7488-594-6510 Reprioritized in CFP TOTAL WASTEWATER CAPITAL FUND (532,000) SWO112-Decant Facility at Transfer Station (486,300)454.7588.594.6510 Reprioritized in CFP SWO120-Landfill Pump Station 17Repair (115,000)454.7588.594.6510 Reprioritized in CFP SWO121-Landfill Access Road Repair 60,000 454.7588.594.6510 Reprioritized in CFP SWO221-Facility Assessment 8,000 454.7588.594.6510 Reprioritized in CFP TOTAL SOLID WASTE CAPITAL FUND (533,300) DR0213-H Street OutfallImprovements (475,500)456.7688.594.6510 Reprioritized in CFP DR0120-Decant Facility at Transfer Station-StormwaterSoi, (165,000)456.7688.594.6510 Reprioritized in CFP DR0119-N Street Outfall Improvement 50,000 456.7688.594.6510 Reprioritized in CFP DR0804-Lincoln Park/Big Boy Pond Study 2,200 456.7688.594.6510 Reprioritized in CFP DR0121-Facility Assessment 8,000 456.7688.594.6510 Reprioritized in CFP DR0215-Francis Street Outfall (65,000)456.7688.594.6510 Reprioritized in CFP Curbside and Commercial Bins 770,000 456.7688.594.6510 Council approved 3/16/21 TOTAL STORMWATER CAPITAL FUND 124,700 TRO405-Alley Paving 125,000 404.7580.597.5991 Budgetary Correction Transfer to Capital for Solid Waste Vehicles 2,736,000 404-7538-597-5991 Approved by Council 3/16/21 WCI Contract 40,000 404-7538-537-41-50 Appoved by Council TOTAL SOLID WASTE FUND 2,736,000 CAPM1 Medic 1 Revolving (30,600)409-6025-594-6410 Reprioritized in CFP Paramedicine Operating Supplies 10,000 409-6027-526-31-01 Community Paramedicine Overtime 1,000 409-6027-526-10-11 TOTAL MEDICI FUND (19,600) TRO414-Peabody Creek/Lincoln Street Culvert 296,300 403-7480-597-59-91 Reprioritized in CFP FDO318-Emergency Management Pods (5,500)403-7480-597-10-89 Budgetary Correction FDO318-Emergency Management Pods 400 403-7480-597-59-91 Budgetary Correction TOTAL WASTEWATER FUND 400 Insurance settlement 800,000 - 413-7481-395-20-00 Approved by Council 2/2/21 Department of.lustice payment - 800,000 413-7481-598-10-00 Approved by Council 2/2/21 TOTAL HARBOR CLEAN-UP FUND 800,000 800,000 Police Department#1411-2002 Ford Crown Victoria - 1,100 501-7630-594-6410 Reprioritized in CFP Police Department#1403-2004 Ford Crown Victoria 1,100 501-7630-594-6410 Reprioritized in CFP Police Department#5107-2005 Ford Crown Victoria 1,100 501-7630-594-6410 Reprioritized in CFP Fire Department#4200-2004 GMC 1500 4X4 Pickup 2,600 501-7630-594-6410 Reprioritized in CFP Water Division#1782-1993 GMC Kodiak 5 yd Dump Truck 25,800 501-7630-594-6410 Reprioritized in CFP Water Division GMC Canyon Pickup 700 501-7630-594-6410 Reprioritized in CFP Solid Waste Division-#5802 Toyota Prius 40,100 501-7630-594-6410 Carried from 2020 Solid Waste Division-#1081-2010 Peterbilt Refuse Truck 14,000 501-7630-594-6410 Reprioritized in CFP Street Division#4701-2004 GMC3500 Service Truck 8,800 501-7630-594-6410 Reprioritized in CFP Street Division#1579-Freightliner5 yd Dump Truck 212,000 501-7630-594-6410 Carried from 2020 Street Division#1603-Freightliner 10 yd Dump Truck 318,400 501-7630-594-6410 Carried from 2020 Equipment Services Caterpillar5000lb Forklift 6,100 501-7630-594-6410 Reprioritized in CFP Equipment Services Dodge Caravan (5,700)501-7630-594-6410 Reprioritized in CFP Parks and Recreation-Dodge 4X4 Flatbed Truck Snow Plow 1,600 501-7630-594-6410 Reprioritized in CFP Parks and Recreation-Grasshopper Mower 400 501-7630-594-6410 Reprioritized in CFP Electric Division-#155 Manlift Truck - 275,600 501-7630-594-6410 Carried from 2020 Transfer in for Solid Waste Vehicles 2,736,000 - 501-7630-397-1091 Approved by Council 3/16/21 Solid Waste Vehicles 2,736,000 501-7630-594-6410 Approved by Council 3/16/21 TOTAL EQUIPMENT SERVICES FUND 2,736,000 3,639,700 IT0218-C1ick2Gov3 - (5,000)502.2082.594.6510 Reprioritized in CFP IT0514-Data Storage Array Systems (150,000)502.2082.594.6510 Reprioritized in CFP IT0716-ERP Road Map - 1,675,000 502.2082.594.6510 Reprioritized in CFP IT0716-ERP Road Map 1,000,000 - 502-2082-397-1091 Reprioritized in CFP IT1018-UPS Replacement-Disaster Recovery Data Center - 60,000 502.2082.594.6510 Reprioritized in CFP TOTAL IT FUND 1,000,000 1,580,000 July 20, 2021 G - 5 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, amending the City's 2021 budget. WHEREAS, the Annual Budget of the City of Port Angeles for the year 2021, was adopted, approved and confirmed on December 1, 2020, in Ordinance No. 3669; and WHEREAS, the first 2021 budget amendment was adopted, approved and confirmed by Ordinance No. 3774 on the 61h day of April, 2021; and WHEREAS, now there exists an emergency that could not reasonably have been foreseen when the 2021 budget was adopted. NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: Section 1. The Council finds and declares: A. There exists an emergency that could not reasonably have been foreseen when the 2021 budget was adopted. The facts constituting the emergency include, but are not limited to: 1. Unanticipated additional revenue; and 2. Unanticipated reduced revenue; and 3. Unanticipated additional and reduced expenditures primarily for changes in planned capital expenditures as previously authorized by Council. B. These facts require amendments to the adopted budget in order to meet the expenses of government of the City for the fiscal year ending December 31, 2021. -1- July 20, 2021 G - 6 Section 2. On the basis of the foregoing findings, pursuant to RCW 35A.33.090, the City Council declares that an emergency exists. Section 3. To respond to the budget emergency, the 2021 budget appropriation for each separate fund as set forth in Ordinance No. 3669 and as amended in Ordinance No. 3774, is amended as shown in the attached Exhibit A. Section 4. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener's errors, references, ordinance numbering, section and subsection numbers and any references thereto. Section 5. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles by a vote of one more than the majority of all members of the legislative body at a regular meeting of said Council on the day of , 2021. Kate Dexter, Mayor ATTEST: APPROVED AS TO FORM: Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney PUBLISHED: By Summary -2- July 20, 2021 G - 7 CITY of PORT ANGELES 2021 Budget Ordinance Exhibit A Funds 2021 Budget Amendment#1 2021 Budget Amendment#2 Fund IDiv. IName/Description Beginning I Revenue I Expenditures Ending I Beginning I Revenue I Expendituresi Ending Balance-Est.I I I Balance-Est. I Balance-Est.I I I Balance-Est. GENERAL FUND(Note:Divisional totals for reference only) Fund Balance: 6,670,833 5,873,533 8,964,461 6,489,961 001. 1160 City Council 20,500 71,500 20,500 71,500 001. 1210 City Manager 336,500 414,400 336,500 414,400 001. 1211 Customer Commitment 0 3,000 0 3,000 001. 1220 Human Resources 100,400 218,800 100,400 218,800 001. 1230 City Clerk 111,400 186,000 111,400 186,000 001. 2001 Finance-Revenue 14,033,900 0 14,033,900 0 001. 2020 Finance Administration 233,000 832,300 233,000 832,300 001. 2023 Accounting 528,300 961,700 528,300 961,700 001. 2025 Customer Service 1,076,300 1,151,800 1,076,300 1,151,800 001. 2070 Reprographics 37,000 46,600 37,000 46,600 001. 3030 City Attorney 367,300 552,000 367,300 552,000 001. 3012 Jail Contributions 0 894,400 0 894,400 001. 4060 Planning 350,000 545,500 356,000 623,500 001. 4050 Building 465,000 265,800 465,000 265,800 001. 4071 Economic Development 0 51,900 0 646,900 001. 5010 Police Administration 0 754,600 0 754,600 001. 5012 PenCom/Capital Transfers 303,100 385,400 303,100 387,600 001. 5021 Police Investigation Z700 1,077,800 Z700 1,077,800 001. 5022 Police Patrol 838,000 4,101,300 838,000 4,101,300 001. 5026 Police Reserves&Volunteers 0 11,500 0 11,500 001. 5029 Police Records 14,100 465,800 14,100 465,800 001. 5050 Police Facilities Maintenance 16,300 20,100 16,300 20,100 001. 6010 Fire Administration 60,100 238,800 60,100 238,800 001. 6012 PenCom/Medic/Support 0 448,500 0 448,500 001. 6020 Fire Suppression 0 1,366,700 0 1,366,700 001. 6030 Fire Prevention 7,800 107,900 7,800 107,900 001. 6045 Fire Training 3,000 103,700 3,000 103,700 001. 6050 Fire Facilities Maintenance 0 59,400 0 59,400 001. 7010 Public Works Administration 1,043,600 2,124,200 1,043,600 2,124,200 001. 7012 Public Works CIP 0 15,000 0 23,000 001. 7032 Public Works Telecommunications 32,800 32,800 32,800 32,800 001. 8010 Parks Administration 0 271,400 0 271,400 001. 8012 Senior Center 94,500 161,500 94,500 161,500 001. 8050 Ocean View Cemetery 115,000 186,200 115,000 186,200 001. 8080 Park Facilities 0 2,233,600 0 2,233,600 001. 8112 Senior Center Facilities 0 57,700 0 57,700 001. 8131 Central Services Facilities 410,100 503,800 410,100 503,800 001. 8155 Facility Rentals 57,000 115,400 57,000 115,400 001. 8221 Sports Programs 57,500 149,500 57,500 149,500 001. 19029 1 General Unspecified 27,200 351,400 27,200 1,351,400 001 TOTAL General Fund 6,670,833 20,742,400 00 21,539,7 5,873,533 8,964,461 20,748,400 23,222,900 6,489,961 SPECIAL REVENUE FUNDS 101 Lodging Excise Tax Fund 129,30S 4SS,S00 48S,S00 99,30S 29S,866 SOS,S00 S39,400 261,966 102 Street Fund 422,262 1,710,200 1,710,200 422,262 612,93S 1,710,200 1,710,200 612,93S 105 Real Estate Excise Tax-1(REET-1)Fund 942,692 269,000 862,800 348,892 1,110,334 269,000 617,800 761,S34 107 PenCom Fund 1,223,30S 2,8S1,S00 3,437,500 637,305 1,6S1,8S8 2,8S1,S00 3,488,900 1,014,4S8 160 Real Estate Excise Tax-2(REET-2)Fund 1,006,156 26S,700 873,000 398,856 1,248,72S 265,700 942,000 S72,42S 165 Business Improvement Area 54,933 32,300 0 87,233 28,64S 32,300 0 60,94S 172 Port Angeles Housing Rehab.Fund (17,820) 725,100 71S,000 (7,720) 380,401 1,369,200 1,136,600 613,001 175 Code Compliance Fund 39,S94 700 S,300 34,994 40,062 700 5,300 3S,462 TOTAL Special Revenue Funds 3,800,427 6,310,000 8,089,300 2,021,127 5,368,826 7,004,100 8,440,200 3,932,726 July 20, 2021 G - 8 CITY of PORT ANGELES 2021 Budget Ordinance Exhibit A Funds 2021 Budget Amendment#1 2021 Budget Amendment#2 Fund IDiv. Name/Description Beginning I Rev ureTF Ending Beginning Revenue xpe E nditures Ending Balance-Est.I I Balance-Est. I Balance-Est.I I I Balance-Est. DE BT SERVICE FUNDS 215 2006 LTGO Bond(Prop.Acquisition)Fund 1,OSS,707 1,700 1,0S9,700 (2,293) 1,0S8,046 1,700 1,0S9,700 46 216 2614 LTGO Bond(Landfill Bluff Stabilization)Fund 181,662 604,100 S98,200 187,S62 180,991 604,100 595,200000 16,75 1S6,S91 35,217 2015 LTGO Bond-Refunding(W.U.G.A.) 14,48S 237,S00 23S,000 16,98S 14,287 237,S00 27 TOTAL Debt Service Funds 1,251,854 843,300 1,892,900 1 202,254 1,253,324 843,300 1,892,900 203,724 ENTERPRISE/UTILITY FUNDS 401 Electric Utility Fund 7,044,161 22,662,700 21,720,700 7,986,161 8,260,643 22,662,700 21,720,700 9,202,643 402 Water Utility Fund 9,660,403 6,871,900 7,S1S,000 9,017,303 10,769,304 6,871,900 7,S1S,000 10,126,204 403 Wastewater Utility Fund 2,619,107 7,190,900 6,874,400 2,935,607 2,905,085 7,190,900 7,16S,600 2,930,385 404 Solid Waste Utility Fund 3,59S,382 12,036,900 12,724,400 2,907,882 4,885,126 12,036,900 1S,62S,400 1,296,626 406 Stormwater Utility Fund 2,033,1S4 2,609,800 2,6S8,800 1,984,1S4 2,182,862 2,609,800 2,6S8,800 2,133,862 409 Medic 1 Utility Fund 1,120,50S 3,066,800 3,236,700 950,60S 1,332,899 3,066,800 3,217,100 1,182,599 413 Harbor Clean-up Fund (927,580)1 2,029,100 2,047,600 (946,080) (260,321) 2,529,100 2,547,600 (278,839) 421 Conservation Fund 692,075 314,100 316,500 659,375 660,459 314,100 316,500 657,759 TOTAL Enterprise/Utility Funds 25,837,210 56,782,200 57,094,400 25,525,010 30,736,069 57,582,200 61,067,005 27,251,269 ENTERPRISE/INTERNAL SERVICE FUNDS 501 1 Equipment Services 3,680,761 1,764,S00 2,680,200 2,76S,061 S,098,S77 4,S00,S00 6,319,900 3,279,177 502 1 1 Information Technology 1,622,464 1,824,000 2,473,900 972,S64 1,515,957 2,824,000 4,0S3,900 SS6,0S7 503 Self-Insurance 522,664 5,922,000 5,922,000 522,664 541,175 5,922,000 5,922,000 541,175 TOTAL Internal Service Funds 6,125,889 9,510,500 11,076,100 4,560,289 7,755,709 13,246,500 16,295,800 4,706,409 FIDUCIARY FUNDS 602 1 1 Firemen's Pension Fund 193,864 1S,000 92,600 116,264 291,762 1S,000 92,600 214,162 TOTAL Fiduciary Funds 193,864 15,000 92,600 116,264 291,762 15,000 1 92,600 214,162 PERMANENT FUNDS 601 1 ICemetery Endowment Fund I 420,80S 6,000 0 426,80S 421,060 6,000 0 427,060 TOTAL Permanent Funds 420,805 6,000 0 426,805 421,060 6,000 1 0 427,060 CAPITAL FUNDS 310 Governmental Capital Improvement Fund 2,722,370 1,675,S00 3,1S6,000 1,241,870 2,675,150 1,559,300 3,321,800 912,650 312 Transportation Capital 5,348,338 11,214,100 12,766,300 3,796,138 2,984,4S8 7,853,900 9,590,700 1,247,6S8 316 Governmental Park Improvement Fund 296,920 11,800 0 308,720 290,737 11,800 0 302,S37 451 Electric Capital Fund 11,262,263 878,800 9,308,700 2,832,363 12,S8S,718 878,800 8,060,700 5,403,818 452 Water Capital Fund 3,899,410 6SO,000 3,269,300 1,280,110 4,460,403 650,000 1,12S,400 3,98S,003 453 Wastewater Capital Fund 3,583,476 900,000 2,377,S00 2,10S,976 3,927,128 900,000 1,84S,500 2,981,628 454 Solid Waste Capital Fund 3,272,304 1,871,300 2,22S,100 2,918,SO4 3,093,6S4 1,871,300 1,691,800 3,273,1S4 456 Stormwater Capital Fund 2,460,493 425,000 1,236,S00 1,648,993 2,S71,973 42S,000 1,361,200 1,63S,773 463 1 1 Combined Sewer Overflow Capital Fund 2,299,493 2,362,200 2,506,700 2,1S4,993 1,555,725 2,362,200 2,506,700 1,411,22S TOTAL Capital Funds 35,145,067 19,9SS,700 36,846,100 18,287,667 34,144,946 16,512,300 29,503,800 21,153,446 SUB-TOTAL ALL FUNDS 79,445,949 114,198,100 136,631,100 57,012,949 88,936,157 115,957,800 140,515,200 64,375,757 Reserves-Designated 1,327,100 1,437,900 Reserves Used 23,760,100 2S,99S,300 TOTAL CITYWIDE ALL FUNDS 79,445,949 137,958,200 137,958,200 57,012,949 88,936,157 141,953,100 141,953,100 64,378,757 July 20, 2021 G - 9 .;G� POR-T-ANGELES CITY COUNCIL WASH I N G T O N , u , S , MEMO Date: July 20,2021 To: City Council From: Nathan A.West, City Manager Sarina Carrizosa,Finance Director Subject: Recommendation for the use of American Rescue Plan Act(ARPA)Funding Summary: On July 6,2021 City Council discussed the use of American Rescue Plan Act(ARPA) Funding. Preliminary details and recommendations were provided by City staff. The City received notification from the Office of Financial Management(OFM)that we will be receiving $5,646,884 from the ARPA funding. This memo is intended to supplement the details provided on July 6th. Funding: All recommendations will be funded from the $5,646,884 received from the American Rescue Plan Act(ARPA). Recommendation: Staff requests that Council: 1) Consider the recommendations presented by staff for the use of this funding. 2) Request staff draft a resolution for Council consideration reflecting Council's recommendations of the use of the ARPA funding for some or all of listed eligible projects. Background / Analysis: During the July 6,2021 City Council meeting, a discussion was held on the utilization of American Rescue Plan Act(ARPA) funding received by the City of Port Angeles. The City has received notification from the Office of Financial Management(OFM)that we will be receiving $5,646,884 from in ARPA funding. Staff carefully considered all funding options and included recommendations as part of a July 6'memorandum to Council. Those recommendations fulfill the guidelines as established by the Department of Treasury. A June 15'memorandum to Council outlined eligible uses. Following the July 6'i'Council meeting two additional items have been identified for consideration. The first is support of Black Ball Ferry Line (Black Ball). Due to the international border closure Black Ball has been shut down since April of 2020. The circumstances have had substantial negative consequences to this important local business. A 2019 Economic Impact Study showed that Black Ball injected an average of$433M annually into the local economy. Black Ball has long been a critical element of our local infrastructure providing Port Angeles with an essential international border crossing. A sub- recipient contracting entity may be required for the provision of this support. The guidelines have established that businesses in specific districts or industries can be supported. One supportable district is the travel district and Black Ball is the only Port Angeles business that aligns with this district and additional guidelines. A second item identified was the addition of the Fire Department's HVAC system. This item should be added to the Upgrades to the HVAC system recommendation provided at the last meeting. At this time costs for this system are being re-evaluated. As an update, additional conversations have occurred regarding housing needs and support. Mayor Dexter,Manager West and Director Brekke attended a ARPA focused housing meeting that included July 20, 2021 I - 1 Clallam County, City of Sequim and area housing organization representatives. Housing organizations were asked to coordinate plans and priorities and bring those back to local government organizations for review. This effort will likely result in additional updates to the ARPA recommendations on housing. We have reinserted those recommendations for the July meeting as a reminder of staff recommended funding alternatives. Due to some critical timing needs staff may request that items such as housing position,capacity position and City Hall attendant move forward independently and be presented for action at the August 17t1i Council meeting. Council is welcome to recommend some or all of the other recommendations move forward at that time as well. Responding to the Public Health Emergency/Negative Economic Impacts ➢ Development of affordable housing or partnering with other entities to resolve housing related needs. Strategic Plan Issue of Critical Importance #1—Housing and Homelessness and#4— High Performing Relationships. ■ There are a number of options for the development of housing or the ability to partner with other entities to identify and resolve housing needs. Earmarking this funding will allow the City flexibility to follow an appropriate course of action as included in the City's Workplan and Strategic Plan. ■ This may also include the funding for a temporary position through 2022 to assist with City housing priorities. ➢ Upgrades to the HVAC systems at City Hall,the Senior Center and the Water Treatment Plant. Strategic Plan Issue of Critical Importance #3 Capacity. ■ 14VAC upgrades have been included in the unfunded section of the City's Capital Facilities Plan (CFP) for a number of years. In light of the pandemic and the transition of employees and customers back to these facilities,the upgrade of these systems will create a healthy and safe environment for anyone entering these facilities. ➢ Funding for a temporary position through 2022 to assist customers at City Hall, ensure compliance with policies and safety guidance and direct customers with appointments to the appropriate department and location. Strategic Plan Issue of Critical Importance #3 Capacity. ■ A temporary City Hall Attendant was implemented in Spring of 2020 to assist staff with helping customers due to the changes in the way the City was interacting with customers as well as the effects of the shutdown. As the City transitions to further opening facilities for employees and guests,it is critical to have an employee at the front door to ensure all customers are greeted and guided to the appropriate department to ensure timely interactions. ➢ Funding for a temporary position through 2022 that will provide communications and/or digital records support. One role could be to serve as a point of contact for all departments to utilize various platforms in providing information to Port Angeles residents and businesses regarding pandemic related updates. The records component would serve to help the City transition to the digital world as necessitated by the pandemic. Strategic Plan Issue of Critical Importance #3 Capacity. ■ Also,in the Spring of 2020 at the start of the pandemic the City developed a communication team,comprised of current employees,to utilize various platforms with the intent of keeping residents and businesses informed of the July 20, 2021 1 - 2 changes and updates occurring because of the pandemic. These communications continue to be a high priority without a dedicated resource. The City has further been challenged by limitations due to undigitized records. A temporary position will allow more ease of communication with our residents without overburdening current staff. ➢ Funding for a temporary position through 2022 to serve as a project manager to move capital projects that have been delayed as a result of the pandemic related shutdowns to reduce the backlog in the Capital Facilities Plan. Strategic Plan Issue of Critical Importance #3 Capacity. ■ The pandemic shutdown caused many projects in the CFP to carry into future years. To keep capital projects on track staff recommends a temporary position to act as a project manager to move these projects forward in a timely manner. ➢ Reimbursement of expenses for City personnel working in areas that serve mitigation of pandemic issues as well as specific expenses related to the pandemic such as PPE. Strategic Plan Issue of Critical Importance #3 Capacity. ■ Many members of staff continue to work on items related to the pandemic, additionally the City continues to incur costs associated with mitigating the effects of the pandemic. Allowing for reimbursement of these expenses will help ensure the budget remains balanced and other revenue sources are not re-allocated for these services. ➢ Past due utility relief for businesses and residents in Port Angeles. Strategic Plan Issue of Critical Importance #1—Housing and Homelessness and#3— Capacity. ■ Many of the City's residents and businesses experienced significant financial hardship during the COVID-19 pandemic that resulted in an inability to afford their utility services and created large past due balances on their accounts. The City assisted many customers with utility,rent and mortgage relief for most of 2020,however due to the large amount of past due accounts it is recommended assistance be provided to these customers to prevent further escalation of past due amounts that will exacerbate their financial hardship. A one-time lump sum payment is recommended to bring these balances to a level that is affordable. Customers will be required to demonstrate financial hardship occurred due to the effects of the pandemic. Additionally,there are many options within the ARPA funding that allow citizens to seek support for housing assistance individually. The City may also choose to utilize the sales tax credit received from HB 1406 for rental assistance. Staff also continues to seek grants and other funding available for housing and rental assistance. ➢ Setup a hybrid approach for public meetings to provide options for safe participation in public processes. Strategic Plan Issue of Critical Importance #3 Capacity. ■ Providing safe options for the community to attend and participate in the public meetings is highly important. Staff is currently preparing hybrid options to allow for in-person and online options for attendance. Water, Sewer and Broadband Infrastructure ➢ Westside wastewater development to support the development of housing on the westside of Port Angeles. Strategic Plan Issue of Critical Importance #1—Housing and Homelessness and#3— July 20, 2021 1 - 3 Capacity. ■ The development of utilities on the westside will promote much needed additional housing development within the City, as well as move forward capital projects that are currently unfunded. ➢ Support for the replacement of the Enterprise Resource System and other software that will enhance the community's ability to conduct business and interact with the City for ease of access and efficiencies as well as allow more digital options for customers and staff. Strategic Plan Issue of Critical Importance #3 Capacity. ■ The effects of the pandemic pushed the City to explore more digital options for interacting with and serving our customers and community. In order to adequately assist customers,there are many technological needs that must be implemented for ease of access and security. Support for these items will create further efficiencies. Funding Overview: All recommendations will be funded from the $5,646,884 received as a result of the American Rescue Plan Act(ARPA). A chart with total costs and recommended items is also included below: Recommended program/expenseStrategic Critical po Development of Affordable Housing $1,000,000 ICI#1 - Housing City Hall, Senior Center and Water $2,500,000 ICI#3 — Capacity. Reducing Treatment Plant HVAC Upgrade the CFP Backlog Temporary City Hall Attendant $194,000 ICI#3 — Capacity Temporary Communication/Records $194,000 ICI#3 — Capacity Position Temporary Project Manager $225,000 ICI#3 — Capacity Pandemic expense reimbursement $100,000 ICI#3 — Capacity Past Due Utility Bill Relief $250,000 ICI#1 —Housing and ICI#3 —Capacity Public Meetings Technology $50,000 ICI#3 — Capacity Westside Wastewater Improvements $1,000,000 ICI#3 — Capacity ERP/Software Needs $133,900 ICI#3 — Capacity Total 646 ' II July 20, 2021 1 - 4 tfM POR-T-ANGELES CITY COUNCIL WASH I N G T o N , u , s , MEMO Date: July 20,2021 To: City Council From: Nathan West, City Manager Subject: Marine Resource Committee Letter of Support Summary: The Clallam County Marine Resources Committee (MRC) was established by the Clallam County Commissioners in 1999 to protect and enhance the local marine environment and contribute to the protection of the marine environment of the Northwest Straits region. The Clallam County MRC of local individuals,including Council member Latrisha Suggs who is the City's assigned member.During her July 6t1i Council report, Council member Suggs said she had asked for a copy of a draft letter that would seek ongoing federal support that fully funds the Northwest Straits(NWS)Marine Conservation Initiative at$3 million per year. Funding: N/A Recommendation: Authorize the Mayor to sign a letter of support of an initiative that would provide ongoing federal support to the Northwest Straits at$3 million per year to be sent to Senator Patty Murray's office. Background / Analysis: The Clallam County Marine Resources Committee (MRC)was established by the Clallam County Commissioners in 1999 to protect and enhance the local marine environment and contribute to the protection of the marine environment of the Northwest Straits region. The Clallam MRC is one of seven MRCS established in the Northwest Straits region as part of the Northwest Straits Marine Conservation Initiative. The Clallam County MRC is comprised of local citizens representing conservation,environmental,recreation and tourism interests as well as tribes,cities, academia,the development community and other local governmental agencies. MRC provides input to Clallam Board of Commissions,when appropriate,to ensure the protection and restoration of marine resources.They also manage and support projects such as marine debris removal, oiled wildlife training, Olympia oyster restoration, and community education. Council member Latrisha Suggs is the City's Council assigned member and Deputy Mayor Carr is the Council assigned alternate. The Committee meets the 3rd Monday of the month at 5:30 p.m. at the Clallam County Courthouse. During her July 6 Council report, Council member Suggs spoke about the need for support of a letter seeking the support of Senator Patty Murray. The letter is an ask for ongoing federal support that would fully fund the Northwest Straits(NWS)Marine Conservation Initiative at$3 million per year. Council member Suggs added that the NWS provides support to all seven MRC's and would allow the Committees to continue on with their educational efforts. City Manager Nathan West has added this item to the packet and staff have included a draft copy in the packet for Councils consideration. Funding Overview: N/A Attachment: Draft Letter of Support July 20, 2021 1 - 5 POR—T—ANGELES 321 East Fifth Street WASH I N G T o N , U . S . Port Angeles, WA 98362 July 21, 2021 Senator Patty Murray 154 Russell Senate Office Building Washington DC, 20510 Dear Senator Murray, On behalf of the City of Port Angeles, I am writing to urge that you seek ongoing federal support that fully funds the Northwest Straits (NWS) Marine Conservation Initiative at $3 million per year. The Initiative's leadership and work is critical to the health of our marine resources in our county and six othersa majority of counties in the Puget Sound region. The NWS Initiative provides technical assistance, coordination, and base funding support to seven county-based Marine Resources Committees (MRC), including the Clallam County MRC. The work that MRCs do protects and restores our valuable marine resources and nearshore environment. Our County, like others, faces ongoing pressures from population growth, climate change, and habitat loss,making the contributions of MRCs more important than ever. MRCs are made up of local volunteers who prioritize and lead restoration, monitoring and education projects and serve as advisory bodies to local elected officials, including a member of our Port Angeles City Council. The MRC serves a unique role by convening a diversity of community perspectives from tribal, economic,recreational, and environmental interests to prioritize and initiate consensus-driven work. A few examples from our county include: • Hazwoper Training for Port Angeles Harbor Oil Spill Protection • Crab pot best practices to limit derelict crab pots throughout the Strait • Removal of derelict fishing gear throughout Port Angeles Harbor and the Strait • Critical shellfish monitoring for Port Angeles area beaches • Valuable annual internship opportunities for local youth • Study and scientific evaluation of the Elwha River restoration as it has benefited the Strait • Ongoing education about the Strait of Juan De Fuca nearshore environment Project implementation through our MRC is a cost-effective way of contributing to recovery and protection of marine resources that are important to our county residents and the local economy. Funding and support from the NWS Initiative assures we can maintain this locally driven approach to solving problems in our region. July 20, 2021 1 - 6 We appreciate your ongoing commitment to the NWS Initiative and hope that we can count on your help to see that this important work will continue and be adequately funded. Sincerely, Kate Dexter Mayor July 20, 2021 1 - 7 tfM POR-T-ANGELES CITY COUNCIL WASH I N G T o N , U.S, MEMO Date: July 20,2021 To: City Council From: Thomas Hunter,Director ofPublic Works & Utilities Subject: CON 2021-15,2021 Chip Seal Project,Award Construction Contract Summary: The purpose of this memo is to seek City Council approval for a construction contract for the 2021 Chip Seal Project to Doolittle Construction,LLC.,of Bellevue,WA in the amount of$376,422.09 The contract work includes pavement marking removal and replacement, asphalt rubberized chip sealing, and fog sealing. The work will be performed at the following locations: • 5' Street from Cherry Street to Race Street, • Peabody Street from 8' Street to Front Street, and • Golf Course Road from 5' Street to City limits. Funding: The approved 2022-2027 Capital Facilities Plan includes funding from Budget 312-7930-595- 6510 for chip seal work on 5' Street,and Peabody Street in the amount of$400,000.00 as part of the TR0320 2021 Pavement Preservation project, and TR0615 Golf Course Road Chip Seal in the amount of $400,000.00. Recommendation: Award a construction contract to Doolittle Construction,LLC,of Bellevue,WA for the CON 2021-15,2021 Chip Seal Project in the amount of$376,422.09 including applicable taxes and authorize the City Manager to execute all documents necessary to execute and administer the construction contract for the project and make minor modifications, as necessary. Background / Analysis: Chip sealing is a cost-effective pavement maintenance procedure; less expensive than asphalt resurfacing,it also extends the life and pavement condition index(PCI) of existing pavement. On June 1,2021, City Council approved an Interlocal Procurement Agreement between the City of Port Angeles and Clark County,Washington per RCW Chapter 39.34 to enable Port Angeles to take advantage of a"piggy-back"contract between Clark County and Doolittle Construction,LLC. On June 15,2021, Clark County Council approved an Interlocal Procurement Agreement allowing the City of Port Angeles to"piggy-back". The City then prepared a construction contract with Doolittle Construction,LLC to define the scope and limits of this year's chip sealing project in accordance with the contract between Clark County and Doolittle Construction,LLC.Using this Interlocal Agreement allowed the City to save over 18%when compared to the Engineer's Estimate. The total contract cost to accomplish the chip seal work with Doolittle Construction,LLC amounts to $376,422.09. Notice of bid opportunity was not advertised since the Agreement eliminates the need for the City to execute a full bid process. The total bid amounts,including taxes, are tabulated in the following table: Contractor Base Bid Doolittle Construction,LLC $376,422.09 Engineer's Estimate $459,349.09 July 20, 2021 J - 1 Funding Overview: The approved 2022-2027 Capital Facilities Plan includes funding from Budget 312-7930-595-6510 for chip seal work on 5th Street, and Peabody Street in the amount of$400,000.00 as part of the TR0320 2021 Pavement Preservation project, and TR0615 Golf Course Road Chip Seal in the amount of$400,000.00. July 20, 2021 J - 2 tfM POR-T-ANGELES CITY COUNCIL WASH I N G T o N , u , s , MEMO Date: July 20,2021 To: City Council From: Thomas Hunter,Director ofPublic Works & Utilities Subject: On-Call Electrical Engineering Support Professional Service Agreement Summary: The purpose of this memo is to receive City Council approval for the On-Call Electrical Engineering Support Professional Service Agreement(PSA). The City does not currently have an electrical engineer and,because of the shortage in electrical engineers with utility experience,the City cannot forecast the length of time it will take to hire a qualified team member. Funding: In 2021, $40,000.00 will be allocated from salary and benefits savings to the Electrical Engineering budget(401-7111-533.41-50). The 2022 budget will include $60,000.00 for this expense. Recommendation: Award the Professional Service Agreement(PSA) for On-Call Electrical Engineering Support to Brown&Kysar,Inc.,of Battle Ground,WA for a not-to-exceed amount of $100,000.00 and authorize the City Manager to execute and make minor modifications to the agreement as necessary. Background / Analysis: The City does not have an electrical engineer on staff and,because of the shortage in electrical engineers with utility experience,cannot predict the length of time it will take to hire a qualified team member. The City is required to have an Electrical Engineer available for support to the City's power grid, as well as for the review and approval of crucial infrastructure documentation including electric system reviews and analysis of electrical system changes.Without this essential expertise,critical reviews and permit approvals will backlog, an inconvenience and potential financial hardship to Port Angeles residents and customers. The City followed a selection process that met the criteria of Chapter 39.80 RCW and Chapter 3.05 PMAC. The MRSC Roster contains 44 qualified electrical engineering firms. All 44 firms were reviewed, and the top three were examined in detail. Three qualified firms were reviewed and rated; Brown& Kysar,Inc.,of Battle Ground,WA was the City's top selection based on qualifications and experience with similar efforts. Brown& Kysar,Inc.,will provide on-call technical assistance and electrical engineering services needed to maintain operational effectiveness of the electric distribution system. Funding Overview: In 2021, $40,000.00 will be allocated from salary and benefits savings to the Electrical Engineering budget(401-7111-533.41-50). The 2022 budget will include $60,000.00 for this expense. July 20, 2021 J - 3 r-I U) O O M O O I- W I- U) O ' Ol O N 00 f6 N U) O U) O N � U) M N Ln 0 O f`1 O O l0 I, rn f`1 N O O O M M r-I 00 M O O I� O � 1.0 r-I N N r-I N I- Ol PA lD ei O O O 0 0 C0 C0 rI0 0O z O p U) U) 0 0 0 0 cI O O p cI p 0 cI O O p 00 0 0 Ln � cV O O O O O O O O Co l0 c-I U) c-I l0 O O O 0 0 O 0 0 O O 00 O O O O O O O O M O 00 a O O O N N � O p O p M O Lf) 00 00 M to c r' Olpr- O p t } r, 0Nr- N r- 00 l0 Ol Ol O O O O O O p M c-I0 0O O c-I c-I Q O p � LO 0 0 p O p cI O r-I O O p O p M O O p N O 00 0 M cI i/- t/? V)- 00 p0 � � c�-I � 00 � Ol Ln ri N O O O p O O 00 p Lli O Op O a O p Ol � O O O p O 0 0 p cI O O p p N N p NO cI � ri O l0 O O O O O `-I O u1 M 00 Ln rn t/} Ol t/} 41} t/} t/} N t/} W 00 O N r-I c I rn i/? O O O O O O U) p l0 W O ca p I- M O O O p r-I O p O p O p N 00 O ry) p c�I 0 0r-I r14 I� N w O M O O � O O O O OLn Oj t/� t/� p t/? t/� t/�LO LO � M O t/? � LO N Ol O O O p0 O O O 00 O z O p LO p 0 0 0 0 c I O O O O p O p r-I 00 N p M r-I O N l0 M Q O Cr O O O O O O u1 p Lfj ryj t/� t/} t/} LO N N Ln r"I r-I LO r-I-I L(1 rn ONO i/? U) 'a C 0) O w = ++ U CA M � z w - 3 W 4 (A M D > z z z ++7 � z E c 0 0 0 LU u 0 O O a p Q Q p Q H Q 3 v N a a a J N 4 LU LU LU LU 0 z J J J Q U u 4: J z C N Q Q Q w U- W On Q 0 V U 0 0 0 wLn z z z z z z z U w z ;a U N 0 Q 0 Q 0 Q Q z v z H � a a a ? a ? a � a ? a a 0 3 LULU LULU LULU LU LU LU LU LUz w 7 z a z a z a z z z z a: 0 Q u cr- cc 0 LU LU 0 1 v