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Home My WebLink AboutAgenda Packet 08/17/2021August 17, 2021 Port Angeles City Council Meeting Page 1 AUGUST 17, 2021 City of Port Angeles Council Meeting Agenda This meeting will be conducted virtually. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Special Meeting at 5:00 p.m. – A Executive Session held under authority of RCW 42.30.110(1)(i) to discuss potential litigation with legal counsel. Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions C. Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an or derly and timely manner. Visit https://www.cityofpa.us/Live-Virtual-Meetings to learn how to participate during public comment and or watch the meeting live. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud but will be made a part of the record. To provide pre-recorded messages to the City Council by phone, please call 360 -417-4504. Messages received will be made a part of the record. Comments should be received by 2:00 p.m. Tuesday, August 17, 2021. For audio only please call 1-844-992-4726 Use access code: 2552 007 6624 Once connected press *3 to raise your virtual hand, if you wish to make a comment or public testimony. You will be notified when it is your turn to speak. This access code is good for the August 17, 20 21 meeting only. If you are joining in through the Webex link: https://cityofpa.webex.com/cityofpa/onstage/g.php?MTID=eab79bd865ff20554309d0ae75521832f and wish to make a comment or public testimony, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak. Members of the public may address the City Council at the beginning and end of any Regular Meetin g under "Public Comment." During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Publi c Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reasonable limits as are necessary to prevent disruption of other necessary business. At its most restrict ive, Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment period. Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 people are signed up to speak each speaker may be allocated two (2) minutes. Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference gi ven to those who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individuals wish ing to speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for ad ditional unsigned speakers. August 17, 2021 Port Angeles City Council Meeting Page 2 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent co nnection to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12 D. Late Items To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. E. Consent Agenda | Approve 1. City Council Minutes of July 20, 2021 / Approve ........................................................................................................... E-1 2. Expenditure Report: From July 10, 2021 to August 6, 2021 in the amount of $3,918,055.82 / Approve ........................ E-5 3. RCO Grant Acceptance for Pump Track / Approve and authorize the City Manager to sign the Youth Athletic Field grant agreement, project number 20-1237D, in the amount of $350,000 for the Erickson Playfield Pump Track ................... E-37 F. Public Hearings | 6:30 p.m. or Soon Thereafter ..................................................................................None G. Ordinances Not Requiring Council Public Hearings 1. Budget Amendment #2 / Conduct Second Reading / Adopt Ordinance .......................................................................... G-1 H. Resolutions Not Requiring Council Public Hearings 1. Resolution on Lodging Tax Policy and Fund Disbursement Scoring Criteria ................................................................. H-1 2. Resolution on ARPA Funding Allocations and discussion ............................................................................................. H-8 I. Other Considerations 1. Legislative Changes to Law Enforcement/ Presentation ................................................................................................. I-1 J. Contracts & Purchasing 1. Renewal and Acceptance of 2021-2022 WASPC Mental Health Field Response Grant................................................. J-1 2. Olympic Discovery Trail Maintenance Contract CON-2021-23 ..................................................................................... J-7 K. Council Reports L. Information City Manager Reports: 1. July 2021 Building Report ............................................................................................................................................... L-1 2. Public Works & Utilities Grants and Loans Status Report .............................................................................................. L-2 3. Public Works & Utilities Consultant Report ................................................................................................................... L-5 4. Public Works & Utilities August 2021 Construction Report ........................................................................................... L-32 M. Second Public Comment Follow instructions listed in first public comment period. Adjournment CITY COUNCIL MEETING Port Angeles, Washington July 20, 2021 This meeting was conducted virtually. CALL TO ORDER SPECIAL MEETING Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:00 p.m. Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members French, Meyer, McCaughan, Schromen- Wawrin and Suggs. Members Absent: None Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey. EXECUTIVE SESSION Based on input from City Attorney William Bloor, Mayor Dexter announced the need for a closed Executive Session, under authority of RCW 42.30.140(4), to discuss collective bargaining with an employee organization. Council moved to a separate virtual meeting for Executive Session for approximately 15 minutes. The Executive Session convened at 5:00 p.m. At 5:18 p.m., under direction of the Mayor, it was announced Council would need an additional 10 minutes in Executive Session. Budget Work Session City Manager Nathan West introduced the work session item and noted the presentation would highlight important elements including goals and projections then turned the meeting over to Finance Director Sarina Carrizosa. Director Carrizosa stated Council would have the opportunity to provide input throughout the budgeting process. She spoke about the relationship of other documents to the City’s budget document including the City’s Strategic Plan and Capital Facilities Plan and referred to polices that guide the building of the budget. In closing, Director Carrizosa stated year-to-date expenditures Citywide are on track, operating expenditures have consistently gone down over the last several years in all areas except salaries and wages. General Fund Balance is currently at 27.9%; or $685,000 higher than required, as of the second budget amendment. All utility funds and special revenue funds remain at the appropriate reserve levels. Director Carrizosa provided a budget calendar and stated the proposed budget would be ready on October 8, 2021. She shared staff requests consensus on any items Council would like included in the Budget for review and if changes involve an increase in expenditures, Council will need to provide direction for programs that would be reduced to accommodate other goals.. Council discussion followed, and included a suggestion the City participate in funding the Fourth of July fireworks display. Staff stated they would bring an item back to Council. ADJOURNMENT Mayor Dexter adjourned the Special Meeting at 6:00 p.m. CALL TO ORDER-REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members French, Meyer, McCaughan, Schromen- Wawrin and Suggs. Members Absent: None Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey, A. Bright, K. Dubuc, B. Smith, A.Brekke, T. Hunter, and S. Carrizosa. August 17, 2021 E - 1 PORT ANGELES CITY COUNCIL MEETING – July 20, 2021 Page 2 of 4 PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. LATE ITEM Chief Executive Officer Colleen Robinson, Family Resource Specialist Julie Eckert and AmeriCorps Community Outreach representative Brianna Brown of Habitat for Humanity spoke about the Aging in Place program through Habitat for Humanity of Clallam County. Ms. Brown spoke about community need, shared information on how the program works, and introduced the members of the crew using a slide show. She also spoke about qualifiers for participation in the program, type of work they provide to participants, and their vision for the future of the program. PUBLIC COMMENT No public comment was received. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS Manager West noted he had added the Aging in Place agenda item as a late item and shared the presentation had been planned to be a part of the meeting but had not made it onto the evening’s agenda. Deputy Mayor Carr asked to be excused from the August 17 meeting. Hearing no objection from the Council, the Mayor added the item to Other Considerations as item I-4. CONSENT AGENDA At the request of Councilmember French, Mayor Dexter added Item E-6 to the consent agenda, hearing no objection, the Mayor added the item to Consent Agenda. It was moved by Schromen-Wawrin and seconded by Meyer to approve the Consent Agenda to include: 1. City Council Minutes of June 15 and July 6, 2021 / Approve 2. Expenditure Report: From June 26, 2021 and July 9, 2021 in the amount of $1,497,825.90 / Approve 3. Interlocal Agreement with Clallam 2 Fire Rescue/ Authorize the Mayor and Fire Chief to sign the attached letter terminating June 2010, Interlocal Agreement for the functional consolidation of volunteer firefighter programs between the City of Port Angeles and Clallam County Fire District #2 4. 2021 Landfill Beach Nourishment Project / Award a construction contract with 2 Grade LLC, for the 2021 Landfill Beach Nourishment Project, CON-2021-28, in an amount not to exceed $83,932.67; and authorize the City Manager to sign all documents necessary to execute the construction contract for the project and to make minor modifications to the contract, as necessary. 5. Clallam County Solid Waste Management Plan Resolution / Pass Resolution #10-21 6. LATE ITEM Council Attendance / Excuse Deputy Mayor Carr from the August 17 meeting The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7-0. ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. 2021 Budget Amendment #2 Director Carrizosa spoke to the proposed ordinance and said the 2021 Budget is being amended for the second time, primarily to bring the budget into alignment with the recently adopted 2022-2027 Capital Facilities Plan. She stated items in the second amendment that are not capital in nature have also been approved by City Council at previous meetings. Mayor Dexter conducted a first reading of the ordinance by title, entitled, ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington, amending the City’s 2021 budget. The Mayor continued the matter to the August 17 meeting. The Mayor recessed the meeting for a break at 6:39 p.m. The meeting reconvened at 6:44 p.m. August 17, 2021 E - 2 PORT ANGELES CITY COUNCIL MEETING – July 20, 2021 Page 3 of 4 OTHER CONSIDERATIONS 1. Recommendation for the use of American Rescue Plan Act Funding Manager West spoke about items added to list for funding allocation, including Black Ball Ferry, housing needs and support, and Fire Department HVAC system and provided background on the additions. He spoke about next steps which could include general allocations of funding through a single resolution, or multiple, but at the preference of the Council. Council discussion followed. It was moved by Dexter and seconded by French to: Direct staff to draft a resolution for approval by Council that will designate American Rescue Plan Act funds in the recommended amounts in the memo in the Council packet funds recommended to the Temporary City Hall Attendant, Temporary Communication/Record Position, Temporary Project Manager, and currently Development of Affordable Housing for the amount designated in the Council memo. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7-0. 2. Marine Resource Committee Letter of Support Manager West introduced the proposed letter of support which was introduced initially by Council member Suggs during her Council report at the July 6 meeting and provided staff recommendation. It was moved by Suggs and seconded by Schromen-Wawrin to: Authorize the Mayor to sign a letter of support of an initiative that would provide ongoing federal support to the Northwest Straits at $3 million per year to be sent to Senator Patty Murray’s office. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7-0. CONTRACTS & PURCHASING 1. CON 2021-15, 2021 Chip Seal Project, Award Construction Contract Director of Public Works and Utilities Thomas Hunter spoke about the proposed contract and said sealing is a cost- effective pavement maintenance procedure; less expensive than asphalt resurfacing and it also extends the life and pavement condition index (PCI) of existing pavement. It was moved by Schromen-Wawrin and seconded by Suggs to: Award a construction contract to Doolittle Construction, LLC, of Bellevue, WA for the CON 2021-15, 2021 Chip Seal Project in the amount of $376,422.09 including applicable taxes and authorize the City Manager to execute all documents necessary to execute and administer the construction contract for the project and make minor modifications, as necessary. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7-0. 2. On-Call Electrical Engineering Support Professional Service Agreement Director Hunter introduced the agenda item and spoke to the challenges, including the fact the City does not have an electrical engineer on staff. He said without this essential expertise, critical reviews and permit approvals will backlog. After the motion was seconded, Council discussion followed. It was moved by Suggs and seconded by Schromen-Wawrin to: Award the Professional Service Agreement (PSA) for On-Call Electrical Engineering Support to Brown & Kysar, Inc., of Battle Ground, WA for a not-to-exceed amount of $100,000.00 and authorize the City Manager to execute and make minor modifications to the agreement as necessary. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7-0. CITY COUNCIL REPORTS Deputy Mayor Carr provided updates from the Board of Health meeting. Council member French spoke about the Chamber of Commerce Elevate PA event and said he hopes to see people continue to stay engaged in the process. He also spoke about his attendance at a regular Chamber meeting. Council member Schromen-Wawrin spoke about an upcoming Elevate PA workshop, a recent ride-along with the Port Angeles Police Department, and job shadowing staff in the 9-1-1 dispatch center. August 17, 2021 E - 3 PORT ANGELES CITY COUNCIL MEETING – July 20, 2021 Page 4 of 4 Council member Suggs thanked staff for their work on the Budget and ARPA funding recommendations. Council member McCaughan spoke about a tour of the Field Arts Hall and Events Center. Mayor Dexter provided an update on various meetings including a meeting with the new Commander of the Coast Guard Cutter Active. No other reports were given. INFORMATION Manager West spoke to the report included in the packet, in addition he spoke about the first Elevate Port Angeles Chamber event and the Chambers follow-up event on July 26. He reminded Council they could watch the July 13th code revisioning meeting located on the City’s meetings and agendas page. Manager West also reminded Council the survey could be found on the front page of the website. SECOND PUBLIC COMMENT Michael (last name unavailable), city resident, encouraged the City Council to consider making side-by-side vehicles legal in the City of Port Angeles. The Mayor noted for the record there were no pre-recorded messages. The Mayor noted there was not a meeting on August 3. ADJOURNMENT Mayor Dexter adjourned the meeting at 8:38 p.m. _____________________________________ _______________________________ Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk August 17, 2021 E - 4 SORT LES A of 0-Ia4l W A S H I N G T 0 Y. U. S. A %'' N--.AWMENW Now-A MEMO August 17, 2021 Finance Department We, the undersigned City Officialls of the City of Port Angeles,, do hereby certify that the merchandise and/or services herein specified have been received and that these claims are approved for payment iin the amount of Swina Carrizosa $3,918,055.82 this 17th day of august, 2021. Finance Director ........... p" Trin,a McKee Sernor Accountant Mar, LIc French �mayor City Manager yS Senior AcCOUntanq LiTula Kheziaty Financial Sys'tems Analyst Mdody Schneider Management Accounuint Micah Rose Finant,-W Analyst Jane perkins Payroll Speciahst Julie Powell Accounting,Technician an Jason Jones Accounting Technician Nicole Wank Administrative Analyst Kathyellen Haney, Custom met Services Manager Fracy Rooks Utility ffiffing Specialist City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount COMPOSITE RECYCLING TECHNOLOGY CTR BILL KINDLER BENCH-ORIG F 001-0000-239.96-00 2,665.60 DAN MORSE BENCH- ORG FPO 001-0000-239.96-00 2,665.60 DEPARTMENT OF REVENUE 001-0000-237.00-00 527.43 DEPT OF REVENUE JUN 001-0000-237.10-00 204.97 DEPT OF REVENUE JUN 001-0000-237.30-00 223.26 DEPT OF REVENUE JUN 001-0000-237.50-00 3,499.32 US BANK CORPORATE PAYMENT SYSTEM City Credit Card Pmt 001-0000-213.10-95 16,355.03 WA STATE PATROL JUNE 2021 FINGERPRINTS 001-0000-229.50-00 119.25 JULY 2021 FINGERPRINTS 001-0000-229.50-00 172.25 Division Total:$26,432.71 Department Total:$26,432.71 MADRONA LAW GROUP, PLLC SUPPLIES 001-1210-513.41-50 7,576.64 City Manager Division Total:$7,576.64 INTL INST MUNICIPAL CLERKS MEMBERSHIPS 001-1230-514.49-01 115.00 MEMBERSHIPS 001-1230-514.49-01 175.00 SUPPLIES 001-1230-514.43-10 25.00 SUPPLIES 001-1230-514.43-10 25.00 LEMAY MOBILE SHREDDING MANAGEMENT SERVICES 001-1230-514.41-50 112.13 TAX 001-1230-514.41-50 1.12 MUNICIPAL CODE CORPORATION SUPPLIES 001-1230-514.41-50 2,040.83 SUPPLIES 001-1230-514.41-80 10.76 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 37.18 City Clerk Division Total:$2,542.02 City Manager Department Total:$10,118.66 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-2020-514.31-60 355.56 Finance Administration Division Total:$355.56 DEPARTMENT OF REVENUE DEPT OF REVENUE JUN 001-2023-514.44-50 0.65 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 1.74 OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 66.84 PAPER (OFFICE,PRINT SHOP) 001-2023-514.31-01 155.26 WASHINGTON (AUDITOR), STATE OF FINANCIAL SERVICES 001-2023-514.41-50 28,308.94 Accounting Division Total:$28,533.43 DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,262.69 Page 1 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 5 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,318.31 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,402.13 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,003.40 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,336.33 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,283.84 EQUIFAX FINANCIAL SERVICES 001-2025-514.41-50 83.45 MISC EMPLOYEE EXPENSE REIMBURSEMENT CYGANOWSKI-COVID-19 RAPID 001-2025-514.43-10 99.00 IYULORES-COVID-19 RAPID T 001-2025-514.43-10 99.00 D HALE-COVID-19 RAPID TES 001-2025-514.43-10 99.00 GOMEZ-COVID-19 RAPID TEST 001-2025-514.43-10 99.00 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 33.03 COMPUTER ACCESSORIES&SUPP 001-2025-514.31-01 180.11 PAYMENTUS GROUP INC Transaction Fees 001-2025-514.41-50 331.50 Transaction Fees 001-2025-514.41-50 11,540.49 Customer Service Division Total:$26,171.28 Finance Department Total:$55,060.27 CLALLAM CNTY COMMISSIONER'S OFFICE SUPPLIES 001-3012-598.51-23 74,532.93 Jail Contributions Division Total:$74,532.93 LEXISNEXIS LEGAL RESEARCH MINUS TAX 001-3030-515.49-01 193.76 City Attorney Division Total:$193.76 City Attorney Department Total:$74,726.69 CASCADIA CONSULTING GROUP, INC. MISC PROFESSIONAL SERVICE 001-4060-558.41-50 10,413.40 MISC PROFESSIONAL SERVICE 001-4060-558.41-50 3,135.00 MAKERS ARCHITECTURE & URBAN DESIGN CONSULTING SERVICES 001-4060-558.41-50 7,228.75 CONSULTING SERVICES 001-4060-558.41-50 22,145.70 SOUND LAW CENTER, LLC ENVIRONMENTAL&ECOLOGICAL 001-4060-558.41-50 1,645.00 SOUND PUBLISHING INC PUBLICATION/AUDIOVISUAL 001-4060-558.41-15 60.04 Planning Division Total:$44,627.89 USDA - WASHINGTON MANAGEMENT SERVICES 001-4071-558.41-50 2,400.00 Economic Development Division Total:$2,400.00 Community Development Department Total:$47,027.89 CAPTAIN T'S BADGES & OTHER ID EQUIP. 001-5010-521.31-11 22.85 LEXISNEXIS LIBRARY SERVICES(EXCL 908 001-5010-521.49-01 108.80 LIBRARY SERVICES(EXCL 908 001-5010-521.49-01 54.40 Page 2 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 6 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount MISC EMPLOYEE EXPENSE REIMBURSEMENT PATCH SEWING GLENN MCFAL 001-5010-521.31-11 35.87 OLYMPIC PENINSULA HUMANE SOCIETY MISCELLANEOUS SERVICES 001-5010-521.41-50 16,250.00 PACIFIC OFFICE EQUIPMENT INC FURNITURE, OFFICE 001-5010-521.31-01 428.67 PUBLIC SAFETY TESTING INC HUMAN SERVICES 001-5010-521.41-50 419.00 Police Administration Division Total:$17,319.59 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5021-521.42-10 199.00 SHIPPING AND HANDLING 001-5021-521.42-10 12.20 SHIPPING AND HANDLING 001-5021-521.42-10 259.48 SHIPPING AND HANDLING 001-5021-521.42-10 67.74 PACIFIC OFFICE EQUIPMENT INC FURNITURE, OFFICE 001-5021-521.31-01 3,810.61 PENINSULA COLLEGE CONSULTING SERVICES 001-5021-521.43-10 1,392.14 THOMSON REUTERS-WEST SECURITY,FIRE,SAFETY SERV 001-5021-521.49-01 391.31 SECURITY,FIRE,SAFETY SERV 001-5021-521.49-01 391.31 Investigation Division Total:$6,523.79 BEST FRIEND NUTRITION FEED,BEDDING,VIT-ANIMALS 001-5022-521.49-80 122.93 COASTAL HEALTH HEALTH RELATED SERVICES 001-5022-521.41-50 260.00 GALLS CLOTHING & APPAREL 001-5022-521.31-11 123.26 CLOTHING & APPAREL 001-5022-521.31-11 121.09 CLOTHING & APPAREL 001-5022-521.31-11 138.12 CLOTHING & APPAREL 001-5022-521.31-11 258.94 CLOTHING & APPAREL 001-5022-521.31-11 64.74 CLOTHING & APPAREL 001-5022-521.31-11 453.46 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 20.23 SHIPPING AND HANDLING 001-5022-521.42-10 38.84 SHIPPING AND HANDLING 001-5022-521.42-10 12.20 SHIPPING AND HANDLING 001-5022-521.42-10 12.20 MISC EMPLOYEE EXPENSE REIMBURSEMENT REIMBURSEMENT J DROZ BATT 001-5022-521.31-01 52.08 MISC TRAVEL VANDUSEN-NASRO SCHOOL 001-5022-521.43-10 302.50 OLYMPIC MEDICAL CENTER HEALTH RELATED SERVICES 001-5022-521.49-90 400.00 HEALTH RELATED SERVICES 001-5022-521.49-90 283.75 OLYMPIC PENINSULA COMMUNITY CLINIC MISC PROFESSIONAL SERVICE 001-5022-521.41-50 6,855.74 MISC PROFESSIONAL SERVICE 001-5022-521.41-50 7,000.00 MISC PROFESSIONAL SERVICE 001-5022-521.41-50 20,468.75 Page 3 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 7 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-5022-521.31-01 65.28 PETEK, THOMAS C PHD HEALTH RELATED SERVICES 001-5022-521.41-50 385.00 HEALTH RELATED SERVICES 001-5022-521.41-50 385.00 PORT ANGELES POLICE DEPARTMENT Zip lock bags for evid. 001-5022-521.31-01 16.20 HL Bulb for VEH#1314 001-5022-521.35-01 17.61 Velcro for uniform 001-5022-521.31-11 34.47 PROFORCE LAW ENFORCEMENT POLICE EQUIPMENT & SUPPLY 001-5022-521.35-01 12.67 SHORE POLYGRAPH SERVICES SECURITY,FIRE,SAFETY SERV 001-5022-521.41-50 300.00 SOUND UNIFORM SOLUTIONS/BRATWEAR CLOTHING & APPAREL 001-5022-521.31-11 456.54 CLOTHING & APPAREL 001-5022-521.31-11 543.50 SWAIN'S GENERAL STORE INC FURNITURE, OFFICE 001-5022-521.31-11 99.87 SYMBOLARTS, LLC BADGES & OTHER ID EQUIP. 001-5022-521.31-11 146.89 VIKING SEW & VAC MISCELLANEOUS SERVICES 001-5022-521.31-11 10.88 MISCELLANEOUS SERVICES 001-5022-521.31-11 45.70 MISCELLANEOUS SERVICES 001-5022-521.31-11 54.40 MISCELLANEOUS SERVICES 001-5022-521.31-11 122.94 MISCELLANEOUS SERVICES 001-5022-521.31-11 104.45 VOIANCE LANGUAGE SERVICES, LLC MISC PROFESSIONAL SERVICE 001-5022-521.42-10 12.50 Patrol Division Total:$39,802.73 CAPTAIN T'S CLOTHING & APPAREL 001-5029-521.20-80 478.39 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5029-521.42-10 20.63 SHIPPING AND HANDLING 001-5029-521.42-10 45.56 LYNN PEAVEY COMPANY EXTERNAL LABOR 001-5029-521.31-01 24.48 TAPE(NOT DP,SOUND,VIDEO) 001-5029-521.31-01 152.27 OLYMPIC PRINTERS INC OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 149.06 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 102.28 OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 20.53 Records Division Total:$993.20 Police Department Total:$64,639.31 GLOBALSTAR USA COMMUNICATIONS/MEDIA SERV 001-6010-522.42-10 90.72 IMAGINE IT FRAMED ART EQUIPMENT & SUPPLIES 001-6010-522.31-01 240.65 OLYMPIC STATIONERS INC SUPPLIES 001-6010-522.31-01 59.18 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-6010-522.31-01 152.30 SUPPLIES 001-6010-522.31-01 216.16 Page 4 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 8 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount Fire Administration Division Total:$759.01 CASTLE BRANCH, INC ENVIRONMENTAL&ECOLOGICAL 001-6020-522.41-50 129.00 COASTAL HEALTH CONSULTING SERVICES 001-6020-522.41-50 45.00 NATIONAL HOSE TESTING SPECIALTIES HOSES, ALL KINDS 001-6020-522.41-50 4,248.70 PUBLIC SAFETY TESTING INC MEMBERSHIPS 001-6020-522.41-50 349.00 ENGINEERING SERVICES 001-6020-522.41-50 349.00 SWAIN'S GENERAL STORE INC SUPPLIES 001-6020-522.31-01 10.85 THURMAN SUPPLY ELECTRONIC COMPONENTS 001-6020-522.31-01 98.18 VIRGINIA MASON MEDICAL CENTER HEALTH RELATED SERVICES 001-6020-522.41-50 2,832.00 WITMER PUBLIC SAFETY GROUP RENTAL/LEASE EQUIPMENT 001-6020-522.31-11 363.38 Fire Suppression Division Total:$8,425.11 EMSCONNECT MEMBERSHIPS 001-6045-522.43-10 204.00 GALLS CLOTHING & APPAREL 001-6045-522.20-80 36.51 WASHINGTON (UNEMP), STATE OF HUMAN SERVICES 001-6045-522.10-03 788.88 Fire Training Division Total:$1,029.39 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 001-6050-522.41-50 350.52 BUILDING MAINT&REPAIR SER 001-6050-522.41-50 350.52 BUILDING MAINT&REPAIR SER 001-6050-522.41-50 350.52 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 001-6050-522.31-20 108.80 MISC EMPLOYEE EXPENSE REIMBURSEMENT LAWN MOWER PARTS 001-6050-522.48-10 10.18 LAWN MOWER PARTS 001-6050-522.48-10 29.24 OLYMPIC PARTY & CUSTODIAL SUPPLIES JANITORIAL SUPPLIES 001-6050-522.31-01 243.32 JANITORIAL SUPPLIES 001-6050-522.31-01 135.64 SUPPLIES 001-6050-522.31-01 243.32 SUPPLIES 001-6050-522.31-01 21.23 STRAIT APPLIANCE REPAIR LLC ELECTRONIC COMPONENTS 001-6050-522.48-10 141.44 SWAIN'S GENERAL STORE INC SUPPLIES 001-6050-522.31-20 35.87 SUPPLIES 001-6050-522.31-01 2.84 FLAGS,POLES,BANNERS,ACCES 001-6050-522.31-01 37.94 SUPPLIES 001-6050-522.48-10 20.84 THURMAN SUPPLY PIPE FITTINGS 001-6050-522.48-10 237.93 Facilities Maintenance Division Total:$2,320.15 Fire Department Total:$12,533.66 Page 5 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 9 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount AMAZON CAPITAL SERVICES TELEVISION EQUIP & ACESS 001-7010-532.31-60 27.15 AMERICAN WATER WORKS ASSN MEMBER# 0366815 001-7010-532.49-01 242.00 DLT SOLUTIONS, LLC MEMBERSHIPS 001-7010-532.48-02 1,894.99 MEMBERSHIPS 001-7010-532.48-02 15,066.75 MISC EMPLOYEE EXPENSE REIMBURSEMENT MILEAGE REIMBURSEMENT - C 001-7010-532.43-10 25.76 PEN PRINT INC SUPPLIES 001-7010-532.31-01 16.32 SCHUNZEL, STEVEN THOMAS DATA PROC SERV &SOFTWARE 001-7010-532.41-50 300.00 Public Works Admin. Division Total:$17,572.97 Public Works & Utilities Department Total:$17,572.97 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-8010-574.31-01 31.05 SUPPLIES 001-8010-574.31-01 13.16 Parks Administration Division Total:$44.21 HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 001-8012-555.31-01 152.93 Senior Center Division Total:$152.93 AUTOMATIC WILBERT VAULT CO INC SUPPLIES 001-8050-536.34-01 2,244.00 DEPARTMENT OF REVENUE DEPT OF REVENUE JUN 001-8050-536.44-50 51.35 HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8050-536.31-20 22.11 MATTHEWS BRONZE PA SUPPLIES 001-8050-536.34-01 361.60 QUIRING MONUMENTS INC SUPPLIES 001-8050-536.34-01 633.00 SUPPLIES 001-8050-536.34-01 150.00 Ocean View Cemetery Division Total:$3,462.06 ANGELES CONCRETE PRODUCTS SUPPLIES 001-8080-576.31-40 53.22 ANGELES MILLWORK & LUMBER SUPPLIES 001-8080-576.31-20 16.33 SUPPLIES 001-8080-576.31-20 17.83 SUPPLIES 001-8080-576.31-20 26.66 SUPPLIES 001-8080-576.31-20 35.62 SUPPLIES 001-8080-576.31-20 43.74 SUPPLIES 001-8080-576.31-20 37.69 SUPPLIES 001-8080-576.31-20 46.23 SUPPLIES 001-8080-576.31-20 30.67 SUPPLIES 001-8080-576.31-20 94.45 SUPPLIES 001-8080-576.31-20 285.04 SUPPLIES 001-8080-576.31-20 6.06 Page 6 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 10 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount BACKFLOW APPARATUS & VALVE CO SUPPLIES 001-8080-576.31-20 546.18 BAXTER AUTO PARTS #15 SUPPLIES 001-8080-576.31-20 161.10 BILL'S PLUMBING & HEATING INC SUPPLIES 001-8080-576.45-30 250.00 SUPPLIES 001-8080-576.45-30 95.00 SUPPLIES 001-8080-576.45-30 95.00 CENTRAL WELDING SUPPLY SUPPLIES 001-8080-576.49-90 30.44 DEPT OF LABOR & INDUSTRIES SUPPLIES 001-8080-576.48-10 26.90 DEPT OF NATURAL RESOURCES SUPPLIES 001-8080-576.49-90 1,005.30 DEVELOPMENT GROUP, INC SUPPLIES 001-8080-576.31-20 3,341.87 DREAM PLAYGROUND FOUNDATION SUPPLIES 001-8080-576.31-40 1,357.78 FASTENAL INDUSTRIAL SUPPLIES 001-8080-576.31-20 13.27 SUPPLIES 001-8080-576.31-20 199.57 FLAMINGO AUDIO SUPPLIES 001-8080-576.48-10 805.12 HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8080-576.31-20 48.79 SUPPLIES 001-8080-576.31-20 14.56 HEARTLINE SUPPLIES 001-8080-576.31-40 189.31 SUPPLIES 001-8080-576.31-20 169.62 LINCOLN INDUSTRIAL CORP SUPPLIES 001-8080-576.31-20 20.37 NORTHWEST RECYCLING SUPPLIES 001-8080-576.49-90 81.60 PORT OF PORT ANGELES SUPPLIES 001-8080-576.45-30 5,234.43 RAINBOW SWEEPERS, INC SUPPLIES 001-8080-576.31-20 268.00 SUPPLIES 001-8080-576.45-30 788.80 SUPPLIES 001-8080-576.45-30 788.80 SEQUIM REDI-MIX SUPPLIES 001-8080-576.31-20 547.41 STOKES, ROBERT B SUPPLIES 001-8080-576.48-10 300.00 SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 13.02 Bldg & Maint Supplies 001-8080-576.31-20 (51.83) Bldg & Maint Supplies 001-8080-576.31-20 51.83 SUPPLIES 001-8080-576.31-20 51.83 SUPPLIES 001-8080-576.31-20 13.60 SUPPLIES 001-8080-576.31-20 113.46 SUPPLIES 001-8080-576.31-20 407.84 SUPPLIES 001-8080-576.31-01 9.76 Page 7 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 11 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 9.76 SUPPLIES 001-8080-576.31-20 236.40 SUPPLIES 001-8080-576.31-01 222.90 SUPPLIES 001-8080-576.31-20 (129.58) SUPPLIES 001-8080-576.31-20 90.71 SUPPLIES 001-8080-576.31-20 129.58 SUPPLIES 001-8080-576.31-20 41.28 SUPPLIES 001-8080-576.31-20 47.74 SUPPLIES 001-8080-576.31-01 152.21 SUPPLIES 001-8080-576.31-20 29.34 SUPPLIES 001-8080-576.31-01 47.68 SUPPLIES 001-8080-576.31-20 36.89 THURMAN SUPPLY SUPPLIES 001-8080-576.31-20 204.39 SUPPLIES 001-8080-576.31-20 34.16 SUPPLIES 001-8080-576.31-20 126.21 SUPPLIES 001-8080-576.31-20 (34.16) SUPPLIES 001-8080-576.31-20 31.99 SUPPLIES 001-8080-576.31-20 18.02 UNITED RENTALS NORTHWEST INC SUPPLIES 001-8080-576.45-30 2,446.37 VALLEY ATHLETICS SUPPLIES 001-8080-576.31-40 2,142.88 WASHINGTON (UNEMP), STATE OF HUMAN SERVICES 001-8080-576.20-60 293.02 WESTERN SYSTEMS & FABRICATION SUPPLIES 001-8080-576.31-20 430.34 Parks Facilities Division Total:$24,290.40 Parks & Recreation Department Total:$27,949.60 ANGELES MILLWORK & LUMBER SUPPLIES 001-8112-555.31-20 45.48 SUPPLIES 001-8112-555.31-20 60.17 DAVE'S HEATING & COOLING SVC SUPPLIES 001-8112-555.31-20 299.20 DEPT OF LABOR & INDUSTRIES SUPPLIES 001-8112-555.48-10 26.90 SWAIN'S GENERAL STORE INC SUPPLIES 001-8112-555.31-20 35.87 Senior Center Facilities Division Total:$467.62 ANGELES MILLWORK & LUMBER SUPPLIES 001-8131-518.31-20 15.25 SUPPLIES 001-8131-518.31-20 83.70 SUPPLIES 001-8131-518.31-20 79.04 SUPPLIES 001-8131-518.31-20 (73.97) Page 8 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 12 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount BAILEY SIGNS & GRAPHICS SUPPLIES 001-8131-518.31-01 304.64 DEPT OF LABOR & INDUSTRIES SUPPLIES 001-8131-518.48-10 215.20 FIRE CHIEF EQUIPMENT CO, INC SUPPLIES 001-8131-518.31-20 77.79 HARBOR FREIGHT TOOLS SUPPLIES 001-8131-518.31-20 163.19 HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 001-8131-518.31-01 73.37 JOHNSTONE SUPPLY INC SUPPLIES 001-8131-518.31-20 303.97 KINSHIP GROUP, LLC SUPPLIES 001-8131-518.31-01 307.80 MAYDA AND SONS MECHANICAL SUPPLIES 001-8131-518.31-20 17.59 OTIS ELEVATOR COMPANY INC SUPPLIES 001-8131-518.48-10 1,296.72 SWAIN'S GENERAL STORE INC SUPPLIES 001-8131-518.31-01 34.75 SUPPLIES 001-8131-518.31-01 182.68 THURMAN SUPPLY SUPPLIES 001-8131-518.31-20 4.16 SUPPLIES 001-8131-518.31-20 70.70 SUPPLIES 001-8131-518.31-20 18.80 Central Svcs Facilities Division Total:$3,175.38 ASM SIGNS SUPPLIES 001-8155-575.41-50 484.16 Facility Rentals Division Total:$484.16 Facilities Maintenance Department Total:$4,127.16 THURMAN SUPPLY SUPPLIES 001-8221-574.31-01 10.44 SUPPLIES 001-8221-574.31-01 52.88 Sports Programs Division Total:$63.32 Recreation Activities Department Total:$63.32 General Fund Fund Total:$340,252.24 AAA WASHINGTON MISC PROFESSIONAL SERVICE 101-1430-557.41-50 3,850.00 MISC PROFESSIONAL SERVICE 101-1430-557.41-50 3,850.00 N-DUB PRODUCTIONS MISCELLANEOUS SERVICES 101-1430-557.41-50 5,300.00 OLYMPIC PENINSULA VISITOR BUREAU MISC PROFESSIONAL SERVICE 101-1430-557.41-50 5,165.21 MISC PROFESSIONAL SERVICE 101-1430-557.41-50 5,256.69 MISC PROFESSIONAL SERVICE 101-1430-557.41-50 2,560.15 MISC PROFESSIONAL SERVICE 101-1430-557.41-50 5,790.01 PORT ANGELES MARATHON ASSN MISCELLANEOUS SERVICES 101-1430-557.41-50 9,000.00 Lodging Excise Tax Division Total:$40,772.06 Lodging Excise Tax Department Total:$40,772.06 Lodging Excise Tax Fund Total:$40,772.06 DEPARTMENT OF REVENUE DEPT OF REVENUE JUN 102-0000-237.10-00 24.59 Page 9 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 13 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount Division Total:$24.59 Department Total:$24.59 ANGELES CONCRETE PRODUCTS ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 376.10 ANGELES MILLWORK & LUMBER LUMBER& RELATED PRODUCTS 102-7230-542.31-20 700.55 LUMBER& RELATED PRODUCTS 102-7230-542.31-20 65.31 LUMBER& RELATED PRODUCTS 102-7230-542.31-20 769.38 BUILDER'S SUPPLIES 102-7230-542.31-20 130.35 SUPPLIES 102-7230-542.31-01 103.84 BUILDER'S SUPPLIES 102-7230-542.31-20 43.34 BUILDER'S SUPPLIES 102-7230-542.31-20 391.05 ACOUST TILE, INSULAT MAT 102-7230-542.31-20 341.02 FASTENERS, FASTENING DEVS 102-7230-542.31-20 19.12 MATERIAL HNDLING&STOR EQP 102-7230-542.31-20 13.58 ACOUST TILE, INSULAT MAT 102-7230-542.31-20 (56.84) BUILDER'S SUPPLIES 102-7230-542.31-20 32.59 BUILDER'S SUPPLIES 102-7230-542.31-20 219.78 SUPPLIES 102-7230-542.31-01 34.84 DEPARTMENT OF REVENUE DEPT OF REVENUE JUN 102-7230-542.44-50 633.48 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 7,439.96 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 9,439.48 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 253.61 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 418.11 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 204.65 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 289.85 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 102-7230-542.31-01 92.30 PUD #1 OF CLALLAM COUNTY A/C#46840 07/06 102-7230-542.47-10 12.74 SWAIN'S GENERAL STORE INC SUPPLIES 102-7230-542.31-01 37.92 PAINTING EQUIPMENT & ACC 102-7230-542.31-01 162.11 SUPPLIES 102-7230-542.31-01 67.29 FIRST AID & SAFETY EQUIP.102-7230-542.31-01 550.64 TRANSPO GROUP CONSULTING SERVICES 102-7230-542.41-50 2,633.75 WASHINGTON (UNEMP), STATE OF HUMAN SERVICES 102-7230-542.20-60 255.72 Street Division Total:$25,675.62 Public Works-Street Department Total:$25,675.62 Street Fund Total:$25,700.21 Page 10 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 14 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount CENTURYLINK A/C#300539444 07/06 107-5160-528.42-11 62.89 CENTURYLINK-QWEST A/C#360Z020380301B 07/02 107-5160-528.42-11 213.22 ESCHAT COMMUNICATIONS/MEDIA SERV 107-5160-528.49-01 739.90 FORTINO, SONDRA MARIE MISC PROFESSIONAL SERVICE 107-5160-528.41-50 1,727.64 MISC PROFESSIONAL SERVICE 107-5160-528.41-50 2,735.43 JAMESTOWN NETWORKS DATA PROC SERV &SOFTWARE 107-5160-528.42-12 510.00 DATA PROC SERV &SOFTWARE 107-5160-528.42-12 510.00 MISC EMPLOYEE EXPENSE REIMBURSEMENT TRAVEL REIMBURSEMENT ERIC 107-5160-528.43-10 800.00 100% TUITION REIMBRSMENT 107-5160-528.43-10 1,728.39 MISC ONE-TIME VENDORS DRUG SCREENING E MURRAY 107-5160-528.41-50 18.50 HEARING TEST E MURRAY 107-5160-528.41-50 60.00 PETEK, THOMAS C PHD HEALTH RELATED SERVICES 107-5160-528.41-50 770.00 HEALTH RELATED SERVICES 107-5160-528.41-50 385.00 PUBLIC SAFETY TESTING INC HUMAN SERVICES 107-5160-528.41-50 179.00 THE SALES GROUP FURNITURE, OFFICE 107-5160-528.31-80 268.74 VOIANCE LANGUAGE SERVICES, LLC MISC PROFESSIONAL SERVICE 107-5160-528.42-11 12.50 WASHINGTON (UNEMP), STATE OF HUMAN SERVICES 107-5160-528.20-60 8.18 Pencom Division Total:$10,729.39 Pencom Department Total:$10,729.39 Pencom Fund Total:$10,729.39 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 217-2448-591.71-10 207,000.00 FINANCIAL SERVICES 217-2448-592.83-10 13,986.00 2015 LTGO Refunding Division Total:$220,986.00 Debt Service Department Total:$220,986.00 2015 LTGO Refunding Fund Total:$220,986.00 ACTION TARGET, INC MISCELLANEOUS SERVICES 310-5950-594.65-10 6,528.00 CRITICAL INSIGHT DATA PROC SERV &SOFTWARE 310-5950-594.65-10 705.00 HEWLETT-PACKARD COMPANY COMPUTER HARDWARE&PERIPHE 310-5950-594.65-10 2,396.97 COMPUTER HARDWARE&PERIPHE 310-5950-594.65-10 479.39 TYLER TECHNOLOGIES, INC DATA PROC SERV &SOFTWARE 310-5950-594.65-10 348.16 Homeland Security Division Total:$10,457.52 Public Safety Projects Department Total:$10,457.52 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 310-8985-594.65-10 2,284.80 SUPPLIES 310-8985-594.65-10 2,415.36 Page 11 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 15 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount PACIFIC SURVEYING & ENGINEERING SVC ENGINEERING SERVICES 310-8985-594.65-10 1,700.00 ENGINEERING SERVICES 310-8985-594.65-10 752.50 Misc Parks Projects Division Total:$7,152.66 Capital Proj-Parks & Rec Department Total:$7,152.66 Capital Improvement Fund Total:$17,610.18 TANGRAM DESIGN ARCHITECTURAL&ENGINEERING 312-4160-595.65-10 8,000.00 Capital Project-Planning Division Total:$8,000.00 PA Housing Rehabilitation Department Total:$8,000.00 BAILEY SIGNS & GRAPHICS SIGNS, SIGN MATERIAL 312-7930-595.65-10 761.60 PARAMETRIX INC CONSULTING SERVICES 312-7930-595.65-10 7,325.46 CONSULTING SERVICES 312-7930-595.65-10 4,951.84 CONSULTING SERVICES 312-7930-595.65-10 6,257.44 GF-Street Projects Division Total:$19,296.34 Capital Projects-Pub Wks Department Total:$19,296.34 Transportation Benefit Fund Total:$27,296.34 A/R MISCELLANEOUS REFUNDS DIFF OF EST VS ACT 401-0000-213.10-90 498.96 ANIXTER, INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 1,604.80 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 6,005.76 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 652.80 DEPARTMENT OF REVENUE DEPT OF REVENUE JUN 401-0000-237.10-00 617.12 GENERAL PACIFIC INC ELECTRICAL CABLES & WIRES 401-0000-141.41-00 4,485.82 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 350.42 ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 920.99 FASTENERS, FASTENING DEVS 401-0000-141.41-00 106.73 ELECTRICAL EQUIP & SUPPLY 401-0000-141.44-00 37,417.31 FASTENERS, FASTENING DEVS 401-0000-141.41-00 160.10 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 350.42 ELECTRICAL EQUIP & SUPPLY 401-0000-141.44-00 26,880.88 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 390.87 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 534.08 MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 2.94 FINAL BILL REFUND 401-0000-122.10-99 3.02 FINAL BILL REFUND 401-0000-122.10-99 9.76 FINAL BILL REFUND 401-0000-122.10-99 20.16 FINAL BILL REFUND 401-0000-122.10-99 22.84 Page 12 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 16 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 27.47 FINAL BILL REFUND 401-0000-122.10-99 37.23 FINAL BILL REFUND 401-0000-122.10-99 38.91 FINAL BILL REFUND 401-0000-122.10-99 40.97 FINAL BILL REFUND 401-0000-122.10-99 42.90 FINAL BILL REFUND 401-0000-122.10-99 67.96 FINAL BILL REFUND 401-0000-122.10-99 76.31 FINAL BILL REFUND 401-0000-122.10-99 77.46 FINAL BILL REFUND 401-0000-122.10-99 91.62 FINAL BILL REFUND 401-0000-122.10-99 106.41 FINAL BILL REFUND 401-0000-122.10-99 184.90 FINAL BILL REFUND 401-0000-122.10-99 199.48 FINAL BILL REFUND 401-0000-122.10-99 226.86 FINAL BILL REFUND 401-0000-122.10-99 283.76 FINAL BILL REFUND 401-0000-122.10-99 388.10 FINAL BILL REFUND 401-0000-122.10-99 418.74 FINAL BILL REFUND 401-0000-122.10-99 449.86 FINAL CREDIT-1312 W 5TH 401-0000-122.10-99 375.11 FINAL CREDIT-618K PEABODY 401-0000-122.10-99 19.77 FINAL BILL REFUND 401-0000-122.10-99 37.38 FINAL BILL REFUND 401-0000-122.10-99 39.31 FINAL BILL REFUND 401-0000-122.10-99 84.43 FINAL BILL REFUND 401-0000-122.10-99 92.65 FINAL BILL REFUND 401-0000-122.10-99 136.01 FINAL BILL REFUND 401-0000-122.10-99 224.47 OVERPAYMENT-506 S H ST 401-0000-122.10-99 143.55 FINAL CREDIT-1703 #312 401-0000-122.10-99 131.38 FINAL BILL REFUND 401-0000-122.10-99 4.50 FINAL BILL REFUND 401-0000-122.10-99 15.52 FINAL BILL REFUND 401-0000-122.10-99 25.92 FINAL BILL REFUND 401-0000-122.10-99 45.99 FINAL BILL REFUND 401-0000-122.10-99 46.19 FINAL BILL REFUND 401-0000-122.10-99 47.87 FINAL BILL REFUND 401-0000-122.10-99 60.72 Page 13 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 17 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 74.10 FINAL BILL REFUND 401-0000-122.10-99 82.51 FINAL BILL REFUND 401-0000-122.10-99 101.42 FINAL BILL REFUND 401-0000-122.10-99 207.89 FINAL BILL REFUND 401-0000-122.10-99 230.09 FINAL BILL REFUND 401-0000-122.10-99 244.54 FINAL BILL REFUND 401-0000-122.10-99 309.30 FINAL BILL REFUND 401-0000-122.10-99 954.99 FINAL BILL REFUND 401-0000-122.10-99 749.31 OVERPAYMENT-1010 SPRUCE 401-0000-122.10-99 630.48 OVERPAYMENT-1011 HERITAGE 401-0000-122.10-99 622.44 OVERPAYMENT-129 FOGARTY 401-0000-122.10-99 315.94 OVERPAYMENT-201 W 9TH ST 401-0000-122.10-99 215.49 OVERPAYMENT-215 VASHON AV 401-0000-122.10-99 193.20 OVERPAYMENT-2405 S LAUREL 401-0000-122.10-99 298.89 OVERPAYMENT-520 GEORGIANA 401-0000-122.10-99 426.63 OVERPAYMENT-110 VASHON AV 401-0000-122.10-99 59.10 OVERPAYMENT-1125 COLUMBIA 401-0000-122.10-99 170.83 OVERPAYMENT-1215 W HWY 9A 401-0000-122.10-99 152.26 OVERPAYMENT-1314 W 15TH 401-0000-122.10-99 204.16 OVERPAYMENT-1322 S CEDAR 401-0000-122.10-99 140.57 OVERPAYMENT-1510 S PINE 401-0000-122.10-99 238.04 OVERPAYMENT-1525 W 16TH 401-0000-122.10-99 124.43 OVERPAYMENT-1629 W 12TH 401-0000-122.10-99 203.68 OVERPAYMENT-3431 MILL CRK 401-0000-122.10-99 56.70 OVERPAYMENT-409 S RACE ST 401-0000-122.10-99 151.30 OVERPAYMENT-504 E 6TH ST 401-0000-122.10-99 134.21 OVERPAYMENT-631 E 5TH ST 401-0000-122.10-99 263.53 FINAL BILL REFUND 401-0000-122.10-99 29.81 FINAL BILL REFUND 401-0000-122.10-99 37.42 FINAL BILL REFUND 401-0000-122.10-99 72.12 FINAL BILL REFUND 401-0000-122.10-99 75.23 FINAL BILL REFUND 401-0000-122.10-99 106.91 FINAL BILL REFUND 401-0000-122.10-99 111.63 Page 14 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 18 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 135.33 FINAL BILL REFUND 401-0000-122.10-99 176.04 FINAL BILL REFUND 401-0000-122.10-99 217.84 FINAL BILL REFUND 401-0000-122.10-99 283.42 FINAL BILL REFUND 401-0000-122.10-99 360.42 FINAL BILL REFUND 401-0000-122.10-99 395.44 FINAL BILL REFUND 401-0000-122.10-99 816.97 FINAL BILL REFUND 401-0000-122.10-99 1,089.45 FINAL CREDIT-1920 W 6TH 401-0000-122.10-99 30.58 FINAL CREDIT-2025 W 7TH 401-0000-122.10-99 145.08 OVERPAYMENT-1033 GLENWOOD 401-0000-122.10-99 74.04 OVERPAYMENT-1203 CAMPBL B 401-0000-122.10-99 149.28 OVERPAYMENT-130 VASHON 401-0000-122.10-99 47.96 OVERPAYMENT-1319 MARIE VW 401-0000-122.10-99 130.00 OVERPAYMENT-235 E 12TH ST 401-0000-122.10-99 3.84 OVERPAYMENT-2608 APPLE A 401-0000-122.10-99 185.79 OVERPAYMENT-2614 APPLE B 401-0000-122.10-99 14.72 OVERPAYMENT-2624 LINCOLN 401-0000-122.10-99 940.64 REFUND-LUNDY-PAYMENT ERRO 401-0000-245.10-01 223.70 UTILITY DEPOSIT REFUND 401-0000-122.10-99 100.00 UTILITY DEPOSIT REFUND 401-0000-122.10-99 150.00 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 1,471.52 FASTENERS, FASTENING DEVS 401-0000-141.41-00 732.44 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 2,402.30 Division Total:$103,591.44 Department Total:$103,591.44 PACIFIC OFFICE EQUIPMENT INC LIBRARY MACH. & SUPPLIES 401-7111-533.31-01 37.73 LIBRARY MACH. & SUPPLIES 401-7111-533.31-01 113.20 Engineering-Electric Division Total:$150.93 BPA-POWER WIRES ELECTRICAL EQUIP & SUPPLY 401-7120-533.33-10 872,549.00 EES CONSULTING INC MISC PROFESSIONAL SERVICE 401-7120-533.49-01 317.83 MARSH MUNDORF PRATT SULLIVAN CONSULTING SERVICES 401-7120-533.49-01 250.43 Power Systems Division Total:$873,117.26 AMAZON CAPITAL SERVICES ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 12.05 Page 15 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 19 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount AMAZON CAPITAL SERVICES HAND TOOLS ,POW&NON POWER 401-7180-533.35-01 67.59 PAPER & PLASTIC-DISPOSABL 401-7180-533.35-01 92.08 ANGELES MILLWORK & LUMBER ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 13.68 BILL'S PLUMBING & HEATING INC RENTAL/LEASE EQUIPMENT 401-7180-533.45-30 190.00 BUCK'S NORTHWEST LANDSCAPING, LLC ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 3,175.14 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 63.31 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 183.87 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 272.00 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 1,055.36 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 1,850.14 ELECTRICAL CABLES & WIRES 401-7180-533.34-02 199.65 DEPARTMENT OF REVENUE DEPT OF REVENUE JUN 401-7180-533.44-50 56,159.03 FASTENAL INDUSTRIAL HOSP. & SURG MOBILE 401-7180-533.31-01 334.80 FASTENERS, FASTENING DEVS 401-7180-533.34-02 380.21 GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 1,103.23 KENNEDY, STEPHEN H. REAL PROPERTY,RENT/LEASE 401-7180-533.45-30 7,000.00 LUTZCO, INC. FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 162.97 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 87.38 MATT'S TOOLS USA, LLC JANITORIAL SUPPLIES 401-7180-533.31-01 13.60 CLOTHING ACCESSORIES(SEE 401-7180-533.31-01 281.25 MURREY'S DISPOSAL CO, INC A/C 2112-214156-001 07/01 401-7180-533.47-10 487.39 NORTHWEST SAFETY SERVICE, LLC SECURITY,FIRE,SAFETY SERV 401-7180-533.41-50 1,123.20 OLYMPIC PARTY & CUSTODIAL SUPPLIES AUTO SHOP EQUIPMENT & SUP 401-7180-533.31-01 14.08 OLYMPIC STATIONERS INC PAPER & PLASTIC-DISPOSABL 401-7180-533.31-01 148.10 PLATT ELECTRIC SUPPLY INC FASTENERS, FASTENING DEVS 401-7180-533.34-02 (16.73) ELECTRICAL CABLES & WIRES 401-7180-533.34-02 272.28 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 12.86 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 33.18 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 12.12 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 43.51 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 96.98 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 1,444.21 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 33.18 Page 16 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 20 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 1,122.23 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 204.65 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 285.35 QUILL CORPORATION SUPPLIES 401-7180-533.31-01 49.24 ROHLINGER ENTERPRISES INC TESTING&CALIBRATION SERVI 401-7180-533.48-10 110.16 SECURITY SERVICES NW, INC COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 750.00 COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 99.00 SWAIN'S GENERAL STORE INC COMPUTER ACCESSORIES&SUPP 401-7180-533.31-60 27.17 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 401-7180-533.49-90 26.76 WAGNER-SMITH EQUIPMENT CO ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 76.70 WESCO DISTRIBUTION INC FASTENERS, FASTENING DEVS 401-7180-533.34-02 609.28 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 923.17 Electric Operations Division Total:$80,685.41 Public Works-Electric Department Total:$953,953.60 Electric Utility Fund Total:$1,057,545.04 FERGUSON ENTERPRISES INC PIPE FITTINGS 402-0000-141.40-00 4,283.54 Division Total:$4,283.54 Department Total:$4,283.54 AMAZON CAPITAL SERVICES COMPUTER HARDWARE&PERIPHE 402-7380-534.31-01 107.42 AMERICAN WATER WORKS ASSN Member #03663384 402-7380-534.49-01 242.00 ANGELES ELECTRIC INC EXTERNAL LABOR 402-7380-534.48-10 376.99 ANGELES MILLWORK & LUMBER SUPPLIES 402-7380-534.31-20 31.56 ACOUST TILE, INSULAT MAT 402-7380-534.31-20 443.84 PAINTS,COATINGS,WALLPAPER 402-7380-534.31-20 26.45 BUILDER'S SUPPLIES 402-7380-534.31-20 365.17 BACKFLOW APPARATUS & VALVE CO PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20 220.10 CLALLAM CNTY DEPT OF HEALTH TESTING&CALIBRATION SERVI 402-7380-534.41-50 306.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 161.00 DAVE'S HEATING & COOLING SVC AIR CONDITIONING & HEATNG 402-7380-534.48-10 81.60 DEPARTMENT OF REVENUE DEPT OF REVENUE JUN 402-7380-534.44-50 24,020.09 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 402-7380-534.41-50 40.78 FASTENAL INDUSTRIAL METALS,BARS,PLATES,RODS 402-7380-534.31-20 121.42 FEDERAL EXPRESS CORP Shipping Charges 402-7380-534.42-10 96.20 Page 17 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 21 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount FERGUSON ENTERPRISES INC FASTENERS, FASTENING DEVS 402-7380-534.31-20 46.70 HOSES, ALL KINDS 402-7380-534.31-20 65.21 PIPE FITTINGS 402-7380-534.31-20 899.02 GRANTS PASS WATER LABORATORY, INC TESTING&CALIBRATION SERVI 402-7380-534.41-50 42.00 HARTNAGEL BUILDING SUPPLY INC PAINTS,COATINGS,WALLPAPER 402-7380-534.31-20 39.56 HEARTLINE SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20 89.22 JOHNSON CONTROLS SECURITY SOLUTIONS ELECTRONIC COMPONENTS 402-7380-534.41-50 141.33 MISC EMPLOYEE EXPENSE REIMBURSEMENT COVID TEST REIMBURSEMENT 402-7380-534.49-90 99.00 COVID TEST REIMBURSEMENT 402-7380-534.49-90 99.00 COVID TEST REIMBURSEMENT 402-7380-534.49-90 99.00 COVID TEST REIMBURSEMENT 402-7380-534.49-90 99.00 39645 COVID TEST REIMBURS 402-7380-534.49-90 99.00 40936 COVID TEST REIMBURS 402-7380-534.49-90 99.00 MURRAYSMITH INC. CONSULTING SERVICES 402-7380-534.41-50 23,241.46 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 1,007.27 PUD #1 OF CLALLAM COUNTY A/C#14388 07/06 402-7380-534.47-10 46.21 A/C#14641 07/08 402-7380-534.47-10 69.02 SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 193.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 239.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 239.00 SWAIN'S GENERAL STORE INC BRUSHES (NOT CLASSIFIED) 402-7380-534.31-01 38.41 AIR CONDITIONING & HEATNG 402-7380-534.31-20 38.78 PIPE FITTINGS 402-7380-534.31-20 12.93 PUMPS & ACCESSORIES 402-7380-534.31-01 152.16 JANITORIAL SUPPLIES 402-7380-534.31-01 4.21 JANITORIAL SUPPLIES 402-7380-534.31-01 112.38 TECHNICAL SYSTEMS, INC ENGINEERING SERVICES 402-7380-534.48-02 5,445.00 THURMAN SUPPLY PIPE AND TUBING 402-7380-534.31-20 83.56 PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20 14.62 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 402-7380-534.49-90 26.77 Water Division Total:$59,521.44 DM DISPOSAL CO. A/C#2112-216987-001 07/01 402-7382-534.41-50 48.76 HTM SENSORS LABORATORY EQUIP & ACCESS 402-7382-534.35-01 112.25 Page 18 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 22 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount MCMASTER-CARR SUPPLY CO HOSES, ALL KINDS 402-7382-534.31-20 592.44 HOSES, ALL KINDS 402-7382-534.31-20 592.44 PUD #1 OF CLALLAM COUNTY A/C#126526 07/06 402-7382-534.47-10 46.21 SPECIALTY CONTROLS, INC. CONTRL,INDICA,RECORD INST 402-7382-534.48-10 16,633.34 Industrial Water Treatmnt Division Total:$18,025.44 Public Works-Water Department Total:$77,546.88 Water Utility Fund Total:$81,830.42 DEPARTMENT OF REVENUE DEPT OF REVENUE JUN 403-0000-237.00-00 171.08 Division Total:$171.08 Department Total:$171.08 ANGELES MACHINE WORKS INC METALS,BARS,PLATES,RODS 403-7480-535.48-10 2,058.50 PIPE FITTINGS 403-7480-535.48-10 520.06 ANGELES MILLWORK & LUMBER SUPPLIES 403-7480-535.31-20 18.62 SUPPLIES 403-7480-535.31-20 18.06 BUILDER'S SUPPLIES 403-7480-535.31-20 76.67 CONCRETE & METAL CULVERTS 403-7480-535.31-20 4.35 APSCO INC AIR COMPRESSORS & ACCESS 403-7480-535.31-20 1,125.90 PUMPS & ACCESSORIES 403-7480-535.31-20 670.86 BRENTWOOD INDUSTRIES INC WATER SEWAGE TREATMENT EQ 403-7480-594.64-10 21,574.82 BUCK'S NORTHWEST LANDSCAPING, LLC ROADSIDE,GRNDS,REC, PARK 403-7480-535.48-10 1,233.56 DEPARTMENT OF REVENUE DEPT OF REVENUE JUN 403-7480-535.44-50 19,951.08 DEPT OF LABOR & INDUSTRIES MISC PROFESSIONAL SERVICE 403-7480-535.48-10 188.30 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.41-50 414.00 MISC PROFESSIONAL SERVICE 403-7480-535.41-50 432.00 MISC PROFESSIONAL SERVICE 403-7480-535.41-50 432.00 EMERALD COAST MANUFACTURING LLC WATER SEWAGE TREATMENT EQ 403-7480-535.35-01 66.35 EVOQUA WATER TECHNOLOGIES WATER&SEWER TREATING CHEM 403-7480-535.31-05 3,601.28 FAIRCHILD FLOORS FLOOR COVERING, INSTALLED 403-7480-535.31-20 208.90 FASTENAL INDUSTRIAL HARDWARE,AND ALLIED ITEMS 403-7480-535.31-20 4.42 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-20 (4.42) HARDWARE,AND ALLIED ITEMS 403-7480-535.31-20 1.54 SUPPLIES 403-7480-535.31-01 287.47 FEDERAL EXPRESS CORP Shipping Charges 403-7480-535.42-10 108.12 Page 19 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 23 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount GRAINGER AUTO & TRUCK MAINT. ITEMS 403-7480-535.31-20 435.49 HACH COMPANY LAB &FIELD EQUIP,BIO,BOT 403-7480-535.35-01 1,861.77 DATA PROC SERV &SOFTWARE 403-7480-535.48-02 1,209.78 HARBOR FREIGHT TOOLS HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 39.14 HARTNAGEL BUILDING SUPPLY INC BUILDER'S SUPPLIES 403-7480-535.31-20 587.31 FASTENERS, FASTENING DEVS 403-7480-535.31-20 41.41 SUPPLIES 403-7480-535.31-20 677.68 HASA, INC CHEMICAL, COMMERCIAL,BULK 403-7480-535.31-05 6,273.69 HOT START SALES, LLC AUTO & TRUCK MAINT. ITEMS 403-7480-535.31-20 154.71 JOHNSON CONTROLS SECURITY SOLUTIONS EQUIP MAINT & REPAIR SERV 403-7480-535.41-50 898.64 EQUIP MAINT & REPAIR SERV 403-7480-535.41-50 2,652.43 NAPA AUTO PARTS SUPPLIES 403-7480-535.31-01 65.15 NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 755.45 OLYMPIC LAUNDRY & DRY CLEANERS RAGS,SHOP TOWELS,WIPING 403-7480-535.31-01 15.00 OLYMPIC PARTY & CUSTODIAL SUPPLIES JANITORIAL SUPPLIES 403-7480-535.31-01 242.56 JANITORIAL SUPPLIES 403-7480-535.31-01 52.01 FIRST AID & SAFETY EQUIP.403-7480-535.31-01 487.53 PETROCARD, INC FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 1,188.95 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 50.57 MARKERS, PLAQUES,SIGNS 403-7480-535.31-20 683.94 PUD #1 OF CLALLAM COUNTY A/C#85038 07/19 403-7480-535.47-10 283.62 SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 403-7480-535.31-01 59.58 PAINTS,COATINGS,WALLPAPER 403-7480-535.31-20 109.47 JANITORIAL SUPPLIES 403-7480-535.31-01 83.48 FOODS: PERISHABLE 403-7480-535.31-01 52.03 THURMAN SUPPLY AIR CONDITIONING & HEATNG 403-7480-535.31-20 54.39 PIPE AND TUBING 403-7480-535.31-20 10.24 LAWN MAINTENANCE EQUIP 403-7480-535.31-20 19.04 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 403-7480-535.49-90 26.77 Wastewater Division Total:$72,064.27 Public Works-WW/Stormwtr Department Total:$72,064.27 Wastewater Utility Fund Total:$72,235.35 A/R MISCELLANEOUS REFUNDS OVERPMT OF TRF STN FEES 404-0000-213.10-90 66.93 Page 20 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 24 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount A/R MISCELLANEOUS REFUNDS OVERPMT OF TRF STN FEES 404-0000-213.10-90 117.36 DEPARTMENT OF REVENUE DEPT OF REVENUE JUN 404-0000-237.10-00 416.59 Division Total:$600.88 Department Total:$600.88 ANGELES MILLWORK & LUMBER SUPPLIES 404-7538-537.31-20 53.07 CLALLAM CNTY SOLID WASTE DEPT BLDG CONSTRUC. SERVICES- 404-7538-537.49-90 3,133.86 DEPARTMENT OF REVENUE DEPT OF REVENUE JUN 404-7538-537.44-50 28,350.59 FASTENAL INDUSTRIAL FIRST AID & SAFETY EQUIP.404-7538-537.35-01 47.75 MISC EMPLOYEE EXPENSE REIMBURSEMENT MILEAGE REIMBURSEMENT 404-7538-537.31-01 75.04 MILEAGE REIMBURSEMENT 404-7538-537.31-01 77.39 MILEAGE REIMBURSEMENT - T 404-7538-537.31-01 2.91 MILEAGE REIMBURSEMENT 404-7538-537.31-01 76.38 MILEAGE REIMBURSEMENT 404-7538-537.31-01 86.97 PEN PRINT INC SUPPLIES 404-7538-537.31-01 16.32 PORT ANGELES POWER EQUIPMENT SUPPLIES 404-7538-537.31-20 133.26 SOILTEST FARM CONSULTANTS TESTING&CALIBRATION SERVI 404-7538-537.41-50 240.00 SOLID WASTE ASSN OF NORTH AMERICA MEMBERSHIPS 404-7538-537.49-01 100.00 SPARKS UPGRADES PROFESSIONAL REFRIGERATION EQUIPMENT 404-7538-537.41-50 3,515.33 SWAIN'S GENERAL STORE INC SUPPLIES 404-7538-537.31-01 52.76 SUPPLIES 404-7538-537.31-01 25.58 WASTE CONNECTIONS, INC BLDG CONSTRUC. SERVICES- 404-7538-537.41-51 407,703.66 ENVIRONMENTAL&ECOLOGICAL 404-7538-537.41-51 1,437.61 ENVIRONMENTAL&ECOLOGICAL 404-7538-537.45-30 5,367.28 ENVIRONMENTAL&ECOLOGICAL 404-7538-582.75-10 45,623.07 ENVIRONMENTAL&ECOLOGICAL 404-7538-592.83-10 17,155.65 SW - Transfer Station Division Total:$513,274.48 DEPARTMENT OF REVENUE DEPT OF REVENUE JUN 404-7580-537.44-50 17,356.86 MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL REIMBURESEMENT 404-7580-537.31-01 38.00 MEAL REIMBURSEMENT 404-7580-537.31-01 19.00 MEAL REIMBURSEMENT 404-7580-537.31-01 19.00 MEAL REIMBURSEMENT FOR 7/ 404-7580-537.31-01 19.00 MEAL REIMBURSEMENT 404-7580-537.31-01 38.00 Page 21 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 25 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount SHI INTERNATIONAL CORP COMPUTERS,DP & WORD PROC. 404-7580-537.48-02 171.46 SOLID WASTE ASSN OF NORTH AMERICA MEMBERSHIPS 404-7580-537.49-01 123.00 WASTE CONNECTIONS, INC ENVIRONMENTAL&ECOLOGICAL 404-7580-537.41-51 67,561.71 Solid Waste-Collections Division Total:$85,346.03 ASPECT CONSULTING, LLC CONSULTING SERVICES 404-7585-537.41-50 9,486.35 MATT'S TOOLS USA, LLC FIRST AID & SAFETY EQUIP.404-7585-537.31-20 56.25 HAND TOOLS ,POW&NON POWER 404-7585-537.35-01 489.60 THURMAN SUPPLY SUPPLIES 404-7585-537.31-20 54.32 SUPPLIES 404-7585-537.31-20 33.18 Solid Waste-Landfill Division Total:$10,119.70 Public Works-Solid Waste Department Total:$608,740.21 Solid Waste Utility Fund Total:$609,341.09 DEPARTMENT OF REVENUE DEPT OF REVENUE JUN 406-0000-237.00-00 104.17 Division Total:$104.17 Department Total:$104.17 ANGELES MILLWORK & LUMBER LUMBER& RELATED PRODUCTS 406-7412-538.31-20 525.32 CLALLAM CNTY DEPT OF COMM DEV TESTING&CALIBRATION SERVI 406-7412-538.41-50 1,332.09 CLALLAM CNTY DEPT OF HEALTH LAB EQUIP,BIO,CHEM,ENVIR 406-7412-538.41-50 540.00 LAB EQUIP,BIO,CHEM,ENVIR 406-7412-538.41-50 540.00 COASTAL HEALTH BELBIN / BORTE DOT/CDL 406-7412-538.49-90 350.00 DEPARTMENT OF REVENUE DEPT OF REVENUE JUN 406-7412-538.49-50 3,787.88 FAMILY SHOE STORE SHOES AND BOOTS 406-7412-538.31-01 169.68 FASTENAL INDUSTRIAL SUPPLIES 406-7412-538.31-01 29.27 KITSAP COUNTY PUBLIC WORKS EDUCATIONAL SERVICES 406-7412-538.41-50 1,991.75 LEITZ FARMS, INC POISONS:AGRICUL & INDUSTR 406-7412-538.31-20 119.33 OSBORN CONSULTING, INC CONSULTING SERVICES 406-7412-538.41-50 18,391.22 SWAIN'S GENERAL STORE INC SUPPLIES 406-7412-538.31-01 26.08 SHOES AND BOOTS 406-7412-538.31-01 195.70 POISONS:AGRICUL & INDUSTR 406-7412-538.31-20 348.03 SUPPLIES 406-7412-538.31-01 19.38 HAND TOOLS ,POW&NON POWER 406-7412-538.35-01 130.28 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 406-7412-538.49-90 26.77 WASHINGTON (ECOLOGY), STATE ENVIRONMENTAL&ECOLOGICAL 406-7412-538.49-90 9,059.00 Page 22 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 26 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount OF WESTERN STEEL SUPPLIES 406-7412-538.31-20 632.40 Stormwater Division Total:$38,214.18 Public Works-WW/Stormwtr Department Total:$38,214.18 Stormwater Utility Fund Total:$38,318.35 DEPARTMENT OF REVENUE DEPT OF REVENUE JUN 409-0000-237.00-00 22.25 Division Total:$22.25 Department Total:$22.25 BOUND TREE MEDICAL, LLC SALE SURPLUS/OBSOLETE 409-6025-526.31-13 219.98 CLALLAM CNTY EMS MEMBERSHIPS 409-6025-526.41-50 1,140.00 MEMBERSHIPS 409-6025-526.41-50 1,140.00 GALLS CLOTHING & APPAREL 409-6025-526.20-80 10.77 LIFE ASSIST SALE SURPLUS/OBSOLETE 409-6025-526.31-01 833.40 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 974.81 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 114.15 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 979.20 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 182.78 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 1,986.91 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 101.70 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 373.81 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 1,022.25 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 19.80 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 53.60 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 10.94 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 833.40 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 1,485.57 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 19.98 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 99.84 MISC TRAVEL SCHOONHOVEN-PARAMEDIC SCH 409-6025-526.43-10 200.98 OLYMPIC AMBULANCE INC HEALTH RELATED SERVICES 409-6025-526.41-50 4,081.37 OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRY/DRY CLEANING SERV 409-6025-526.41-50 27.74 OLYMPIC STATIONERS INC SUPPLIES 409-6025-526.31-01 57.24 PETEK, THOMAS C PHD HEALTH RELATED SERVICES 409-6025-526.41-50 385.00 STRYKER SALES CORPORATION SALE SURPLUS/OBSOLETE 409-6025-526.31-13 804.90 Page 23 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 27 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount SYSTEMS DESIGN WEST, LLC CONSULTING SERVICES 409-6025-526.41-50 2,362.55 HUMAN SERVICES 409-6025-526.41-50 30,000.00 CONSULTING SERVICES 409-6025-526.41-50 (2,362.55) WASHINGTON (UNEMP), STATE OF HUMAN SERVICES 409-6025-526.10-03 938.19 Medic I Division Total:$48,098.31 GALLS CLOTHING & APPAREL 409-6027-526.20-80 98.11 Community Paramedicine Division Total:$98.11 Fire Department Total:$48,196.42 Medic I Utility Fund Total:$48,218.67 PKG LAW, PS MISC PROFESSIONAL SERVICE 413-7481-535.41-50 19,897.50 Wastewater Remediation Division Total:$19,897.50 Public Works-WW/Stormwtr Department Total:$19,897.50 Harbor Clean Up Fund Total:$19,897.50 AIR FLO HEATING COMPANY INC CITY REBATE 421-7121-533.49-86 500.00 ALL WEATHER HEATING AND COOLING CITY REBATE 421-7121-533.49-86 500.00 DAVE'S HEATING & COOLING SVC CITY REBATE 421-7121-533.49-86 500.00 CITY REBATE 421-7121-533.49-86 500.00 MATHEWS GLASS CO INC CITY REBATE 421-7121-533.49-86 239.42 CITY REBATE 421-7121-533.49-86 106.00 PENINSULA HEAT INC CITY REBATE 421-7121-533.49-86 500.00 PORT ANGELES HARDWOOD, LLC CITY REBATE 421-7121-533.49-86 3,600.00 Conservation Division Total:$6,445.42 Public Works-Electric Department Total:$6,445.42 Conservation Fund Total:$6,445.42 CASCADE INDUSTRIAL SERVICES CONSTRUCTION SERVICES,TRA 452-7388-594.65-10 5,804.75 HENDEN ELECTRIC, INC EQUIP MAINT & REPAIR SERV 452-7388-594.65-10 65,464.56 KPFF CONSULTING ENGINEERS CONSULTING SERVICES 452-7388-594.65-10 427.50 Water Projects Division Total:$71,696.81 Public Works-Water Department Total:$71,696.81 Water Utility CIP Fund Total:$71,696.81 INTERWEST CONSTRUCTION, INC. Release Retainage 453-0000-223.40-00 19,148.12 Division Total:$19,148.12 Department Total:$19,148.12 INTERWEST CONSTRUCTION, INC. Addt'l Retainage 453-7488-594.65-10 8,645.24 Page 24 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 28 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount KPFF CONSULTING ENGINEERS CONSULTING SERVICES 453-7488-594.65-10 427.50 Wastewater Projects Division Total:$9,072.74 Public Works-WW/Stormwtr Department Total:$9,072.74 WasteWater Utility CIP Fund Total:$28,220.86 KPFF CONSULTING ENGINEERS CONSULTING SERVICES 454-7588-594.65-10 427.50 OLYMPIC PENINSULA TITLE CO MISCELLANEOUS SERVICES 454-7588-594.65-10 35,140.41 Solid Waste Coll Projects Division Total:$35,567.91 Public Works-Solid Waste Department Total:$35,567.91 Solid Waste Utility CIP Fund Total:$35,567.91 GRAY & OSBORNE, INC. CONSULTING SERVICES 456-7688-594.65-10 8,599.18 CONSULTING SERVICES 456-7688-594.65-10 5,729.47 KPFF CONSULTING ENGINEERS CONSULTING SERVICES 456-7688-594.65-10 427.50 Stormwater Util CIP Projs Division Total:$14,756.15 Public Works Department Total:$14,756.15 Stormwtr Util Projects Fund Total:$14,756.15 AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 46.21 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 96.05 ASSOCIATED PETROLEUM PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 5,726.22 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 5,816.05 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 39.88 BICKFORD FORD INC. AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 151.31 COPY CAT GRAPHICS AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 434.00 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 998.20 DON SMALL & SONS OIL DIST CO. AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 418.38 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,309.04 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 521.93 FLEETPRIDE, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 272.00 GCR TIRES & SERVICE AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 261.07 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 473.12 IRONCLAD COMPANY AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 493.43 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 74.14 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 19.92 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 18.51 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 25.42 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 6.42 Page 25 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 29 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 21.48 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 120.71 PACIFIC GOLF & TURF AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 170.09 PAPE-KENWORTH NORTHWEST, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 54.24 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 96.62 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 151.24 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 200.17 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 55.01 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 22.03 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 (22.03) AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 131.45 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 8.90 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 146.97 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 142.06 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 74.77 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 22.03 PENINSULA LUBRICANTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 360.95 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 721.90 PETROCARD, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 292.03 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 382.47 SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 401.11 Division Total:$20,755.50 Department Total:$20,755.50 AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 76.12 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 90.41 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 97.55 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 27.20 ANGELES MACHINE WORKS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 78.46 EXTERNAL LABOR SERVICES 501-7630-548.34-02 1,231.20 ANGELES MILLWORK & LUMBER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 3.32 ANGELES PLUMBING INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-20 256.52 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.98 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.98 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.63 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.28 Page 26 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 30 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.28 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.28 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.28 ASSOCIATED PETROLEUM PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 61.43 FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 21.50 FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 21.07 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 39.89 BICKFORD FORD INC. AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (326.10) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 311.14 DAREN'S POINT S AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 407.53 EXTERNAL LABOR SERVICES 501-7630-548.34-02 33.67 EXTERNAL LABOR SERVICES 501-7630-548.34-02 280.38 EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.44 EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.44 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 449.34 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 478.37 EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.72 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 16.27 EXTERNAL LABOR SERVICES 501-7630-548.34-02 43.41 FAR-WEST MACHINE & HYDRAULICS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 206.37 FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1.20 GCR TIRES & SERVICE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,691.77 EXTERNAL LABOR SERVICES 501-7630-548.34-02 259.84 HECKMAN MOTORS, INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 416.00 EXTERNAL LABOR SERVICES 501-7630-548.34-02 378.00 HUGHES FIRE EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 416.08 JENNINGS EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 223.66 AGRICULTURAL EQUIP&IMPLEM 501-7630-594.64-10 16,190.69 L & L TOOL SPECIALTIES EXTERNAL LABOR SERVICES 501-7630-548.34-02 130.56 LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 97.91 EXTERNAL LABOR SERVICES 501-7630-548.34-02 261.10 MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 63.00 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 21.83 MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 97.01 Page 27 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 31 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 48.22 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 44.96 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 122.74 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 132.18 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 (82.69) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (39.16) BELTS AND BELTING 501-7630-548.34-02 35.53 OFFICE DEPOT OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 31.30 OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 201.43 OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 465.21 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 593.83 PAPE' MATERIAL HANDLING INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 44.56 EXTERNAL LABOR SERVICES 501-7630-548.34-02 653.38 PENINSULA LUBRICANTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-20 379.39 PORT ANGELES AUTO GLASS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 752.96 EXTERNAL LABOR SERVICES 501-7630-548.34-02 54.40 PRICE FORD LINCOLN EXTERNAL LABOR SERVICES 501-7630-548.34-02 167.50 QUALITY 4X4 TRUCK SUPPLY SHIPPING AND HANDLING 501-7630-548.34-02 15.26 RUDDELL AUTO MALL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 464.65 SNAP-ON TOOLS - CHUGGER DEANE AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 51.79 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 69.20 SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 2,421.42 WESTERN PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 515.55 WILDER TOYOTA INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 391.68 EXTERNAL LABOR SERVICES 501-7630-548.34-02 413.44 Equipment Services Division Total:$32,356.74 Public Works Department Total:$32,356.74 Equipment Services Fund Total:$53,112.24 CANON USA, INC OFFICE MACHINES & ACCESS 502-2081-518.45-31 4,243.04 OFFICE MACHINES & ACCESS 502-2081-518.45-31 4,243.04 CCI SOLUTIONS SHIPPING AND HANDLING 502-2081-518.48-02 46.15 TELEVISION EQUIP & ACESS 502-2081-518.48-02 5,883.43 CENTURYLINK-QWEST A/C# 206-Z05-0031 846B 502-2081-518.42-10 2,693.69 A/C#206Z050031846B 07/05 502-2081-518.42-10 2,697.21 CIVICPLUS DATA PROC SERV &SOFTWARE 502-2081-518.48-02 692.07 Page 28 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 32 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount CONSOLIDATED TECH SERVICES COMMUNICATIONS/MEDIA SERV 502-2081-518.42-10 153.74 COMMUNICATIONS/MEDIA SERV 502-2081-518.42-10 175.11 DELL MARKETING LP COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 57.11 SHIPPING AND HANDLING 502-2081-518.31-60 28.27 DEVELOPMENT GROUP, INC DATA PROC SERV &SOFTWARE 502-2081-518.48-02 421.37 EXP TECHNICAL INC .25 HR @$165 502-2081-518.41-50 41.25 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES & ACCESS 502-2081-518.45-31 1,291.03 OFFICE MACHINES & ACCESS 502-2081-518.45-31 1,092.22 PORT ANGELES CITY TREASURER Batteries- data safe - T 502-2081-518.31-01 8.69 PORT OF PORT ANGELES CONSULTING SERVICES 502-2081-518.41-50 2,275.00 SHI INTERNATIONAL CORP COMPUTERS,DP & WORD PROC. 502-2081-518.48-02 32.92 DATA PROC SERV &SOFTWARE 502-2081-518.48-02 7,651.58 COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 1,615.35 COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 562.08 COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 3,654.29 SIGNAL PERFECTION, LTD DATA PROC SERV &SOFTWARE 502-2081-518.48-02 3,613.53 SUPERION, LLC DATA PROC SERV &SOFTWARE 502-2081-518.48-02 1,519.00 COMPUTERS,DP & WORD PROC. 502-2081-518.48-02 4,706.20 DATA PROC SERV &SOFTWARE 502-2081-518.48-02 126,499.53 VERIZON WIRELESS A/C 842160242-00001 06/15 502-2081-518.42-10 3,044.97 A/C 842160242-00003 06/15 502-2081-518.42-10 2,360.18 A/C 842160242-00004 06/15 502-2081-518.42-10 2,936.46 A/C 571136182-00001 06/22 502-2081-518.42-10 178.03 WAVE BROADBAND DATA PROC SERV &SOFTWARE 502-2081-518.42-12 21,877.53 A/C 3401-1032434-01 07/01 502-2081-518.42-12 571.20 DATA PROC SERV &SOFTWARE 502-2081-518.42-12 22,061.39 Information Technologies Division Total:$228,926.66 SOFTRESOURCES LLC CONSULTING SERVICES 502-2082-594.65-10 3,780.00 CONSULTING SERVICES 502-2082-594.65-10 13,020.00 IT Capital Projects Division Total:$16,800.00 PUD #1 OF CLALLAM COUNTY A/C 102674 06/10 502-2083-518.47-10 153.93 Wireless Mesh Division Total:$153.93 Finance Department Total:$245,880.59 Information Technology Fund Total:$245,880.59 HSA BANK Service Fee 503-1631-517.41-50 36.00 Page 29 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 33 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount HSA BANK Service Fee 503-1631-517.41-50 272.50 NW ADMIN TRANSFER ACCT INSURANCE, ALL TYPES 503-1631-517.46-33 85,536.90 INSURANCE, ALL TYPES 503-1631-517.46-34 6,497.00 REDACTED REIMBURSE MEDICARE-JULY 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 124.50 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 127.50 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 130.60 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 140.50 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 407.50 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 619.50 REDQUOTE, INC. HRA REIMBURSEMENT 503-1631-517.46-30 2,288.07 HRA REIMBURSEMENT 503-1631-517.46-30 1,437.84 HRA REIMBURSEMENT 503-1631-517.46-30 1,008.93 HRA REIMBURSEMENTS 503-1631-517.46-30 205.69 HRA REIMBURSEMENT 503-1631-517.46-30 4,375.93 Other Insurance Programs Division Total:$104,869.46 MISC CLAIM SETTLEMENTS IN HOUSE LIABILITY CLAIM 503-1671-517.49-98 281.79 Comp Liability Division Total:$281.79 Self Insurance Department Total:$105,151.25 Self-Insurance Fund Total:$105,151.25 REDACTED REIMBURSE MEDICARE-JULY 602-6221-517.46-35 127.00 REIMBURSE MEDICARE-JULY 602-6221-517.46-35 132.50 Fireman's Pension Division Total:$259.50 Fireman's Pension Department Total:$259.50 Page 30 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 34 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount Firemen's Pension Fund Total:$259.50 CHAPTER 13 TRUSTEE Case #21-10696 920-0000-231.56-90 358.00 CASE #21-10696 920-0000-231.56-90 358.00 EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 580.00 EMPLOYMENT SECURITY DEPT 2ND QTR 2021 PFML PREMIUM 920-0000-231.53-50 18,288.75 EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 23,064.14 PAYROLL SUMMARY 920-0000-231.52-20 23,352.18 FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 90,701.18 PAYROLL SUMMARY 920-0000-231.50-10 25.54 PAYROLL SUMMARY 920-0000-231.50-10 29.50 PAYROLL SUMMARY 920-0000-231.50-10 51.34 PAYROLL SUMMARY 920-0000-231.50-10 56.61 PAYROLL SUMMARY 920-0000-231.50-10 58.11 PAYROLL SUMMARY 920-0000-231.50-10 61.92 PAYROLL SUMMARY 920-0000-231.50-10 73.24 PAYROLL SUMMARY 920-0000-231.50-10 80.90 PAYROLL SUMMARY 920-0000-231.50-10 96.09 PAYROLL SUMMARY 920-0000-231.50-10 178.22 PAYROLL SUMMARY 920-0000-231.50-10 76,395.25 PENSIONERS FED P/R TX 920-0000-231.50-10 200.00 FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 99,870.46 PAYROLL SUMMARY 920-0000-231.50-20 (2.94) PAYROLL SUMMARY 920-0000-231.50-20 20.98 PAYROLL SUMMARY 920-0000-231.50-20 88,272.90 ICMA-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 20,293.07 PAYROLL SUMMARY 920-0000-231.52-10 20,781.90 JOHN HANCOCK LIFE INSURANCE CO PAYROLL SUMMARY 920-0000-231.52-25 2,468.75 PAYROLL SUMMARY 920-0000-231.52-25 2,524.71 LEOFF PAYROLL SUMMARY 920-0000-231.51-21 29,727.22 PAYROLL SUMMARY 920-0000-231.51-21 (14.09) PAYROLL SUMMARY 920-0000-231.51-21 100.53 PAYROLL SUMMARY 920-0000-231.51-21 30,679.92 OFFICE OF SUPPORT ENFORCEMENT PAYROLL SUMMARY 920-0000-231.56-20 283.84 PAYROLL SUMMARY 920-0000-231.56-20 283.84 PERS PAYROLL SUMMARY 920-0000-231.51-10 1,906.56 Page 31 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 35 City of Port Angeles City Council Expenditure Report Between Jul 10, 2021 and Aug 6, 2021 Vendor Description Account Number Amount PERS PAYROLL SUMMARY 920-0000-231.51-11 15,665.90 PAYROLL SUMMARY 920-0000-231.51-12 94,390.77 PAYROLL SUMMARY 920-0000-231.51-10 (529.38) PAYROLL SUMMARY 920-0000-231.51-11 (448.64) PAYROLL SUMMARY 920-0000-231.51-12 (2,054.57) PAYROLL SUMMARY 920-0000-231.51-12 (1,071.66) PAYROLL SUMMARY 920-0000-231.51-12 (881.97) PAYROLL SUMMARY 920-0000-231.51-12 (789.22) PAYROLL SUMMARY 920-0000-231.51-12 (721.48) PAYROLL SUMMARY 920-0000-231.51-12 (697.98) PAYROLL SUMMARY 920-0000-231.51-12 (639.13) PAYROLL SUMMARY 920-0000-231.51-12 (621.85) PAYROLL SUMMARY 920-0000-231.51-12 (377.82) PAYROLL SUMMARY 920-0000-231.51-10 621.43 PAYROLL SUMMARY 920-0000-231.51-11 14,449.35 PAYROLL SUMMARY 920-0000-231.51-12 72,353.73 TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 1,768.67 PAYROLL SUMMARY 920-0000-231.54-10 1,814.48 UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 235.00 PAYROLL SUMMARY 920-0000-231.56-10 235.00 WSCFF/EMPLOYEE BENEFIT TRUST PAYROLL SUMMARY 920-0000-231.53-20 2,025.00 PAYROLL SUMMARY 920-0000-231.53-20 20,300.00 Division Total:$746,232.25 Department Total:$746,232.25 Payroll Clearing Fund Total:$746,232.25 Total for Checks Dated Between Jul 10, 2021 and Aug 6, 2021 $3,918,055.82 Page 32 of 32 Aug 10, 2021 9:48:02 AM August 17, 2021 E - 36 Date: August 17, 2021 To: City Council From: Corey Delikat, Parks & Recreation Director Subject: Erickson Playfield Pump Track- RCO Grant Acceptance Background / Analysis: In April 2014, the City Council approved Resolution 18-20 permitting City Staff to pursue YAF grants for both the Erickson Playfield Pump Track (Capital Facility Project PK- 0119) and the Volunteer Field Turf project (Capital Facility Project PK-0220. The Parks & Recreation Department is excited to report that we have received the maximum request for both of these projects in the amount of $350,000 apiece. Tonight we are asking Council to approve the acceptance of the Erickson Pump Track grant and staff will be bringing forward the grant acceptance for the Volunteer Field Turf project at a later date. Funding Overview: The $350,000 obtained by the state grant will go towards the construction of the Erickson Playfield Pump track which is being designed and built by American Ramp Company. Summary: The Washington State Recreation & Conservation Office (RCO) has approved funding in the amount of $350,000 for the Erickson Playfield Pump Track project. Funding: The $350,000 obtained by the state grant will go towards the construction of the Erickson Playfield Pump track which is being designed and built by American Ramp Company. Recommendation: Approve and authorize the City Manager to sign the Youth Athletic Field grant agreement, project number 20-1237D, in the amount of $350,000 for the Erickson Playfield Pump Track. August 17, 2021 E - 37 1 RCO Grant Agreement Recreation and Conservation Ofhi Project Sponsor: City of Port Angeles Project Number:20-1237D Project Title: Port Angeles Pumptrack Approval Date:06/30/2021 PARTIES OF THE AGREEMENT This Recreation and Conservation Office Grant Agreement(Agreement)is entered into between the State of Washington by and through the Recreation and Conservation Funding Board(RCFB or funding board)and the Recreation and Conservation Office(RCO), P.O. Box 40917, Olympia,Washington 98504-0917 and City of Port Angeles(Sponsor, and primary Sponsor), 321 E 5th St, Port Angeles,WA 98362, and shall be binding on the agents and all persons acting by or through the parties. All Sponsors are equally and independently subject to all the conditions of this Agreement except those conditions that expressly apply only to the primary Sponsor. Prior to and during the Period of Performance, per the Applicant Resolution/Authorizations submitted by all Sponsors(and on file with the RCO),the identified Authorized Rep resentative(s)/Agent(s)have full authority to legally bind the Sponsor(s) regarding all matters related to the project identified above, including but not limited to,full authority to: (1)sign a grant application for grant assistance, (2)enter into this Agreement on behalf of the Sponsor(s), including indemnification,as provided therein, (3)enter any amendments thereto on behalf of Sponsor(s), and(4)make any decisions and submissions required with respect to the project.Agreements and amendments must be signed by the Authorized Representative/Agent(s) of all Sponsors, unless otherwise allowed in the AMENDMENTS TO AGREEMENT Section. A. During the Period of Performance, in order for a Sponsor to change its Authorized Representative/Agent as identified on the original signed Applicant Resolution/Authorization the Sponsor must provide the RCO a new Applicant Resolution/Authorization signed by its governing body or a written delegation of authority to sign in lieu of originally authorized Rep resentative/Agency(s). Unless a new Applicant Resolution/Authorization has been provided,the RCO shall proceed on the basis that the person who is listed as the Authorized Representative in the last Resolution/Authorization that RCO has received is the person with authority to bind the Sponsor to the Agreement (including any amendments thereto)and decisions related to implementation of the Agreement. B. Amendments After the Period of Performance. RCO reserves the right to request and Sponsor has the obligation to provide, authorizations and documents that demonstrate any signatory to an amendment has the authority to legally bind the Sponsor as described in the above Sections. For the purposes of this Agreement, as well as for grant management purposes with RCO,only the primary Sponsor may act as a fiscal agent to obtain reimbursements(See PROJECT REIMBURSEMENTS Section). PURPOSE OF AGREEMENT This Agreement sets out the terms and conditions by which a grant is made from the State Building Construction Account of the State of Washington.The grant is administered by the Recreation and Conservation Office(RCO). DESCRIPTION OF PROJECT The City of Port Angeles will use this grant to build a bicycle pumptrack at the Erickson Playfield.The pumptrack will feature tracks for different skill levels and a loop that can be accessed by wheelchairs.The primary recreation opportunities provided by this project are bicycling, scootering and skateboarding. PERIOD OF PERFORMANCE The period of performance begins on July 1,2021 (project start date)and ends on July 31,2022(project end date). No allowable cost incurred before or after this period is eligible for reimbursement unless specifically provided for by written amendment or addendum to this Agreement,or specifically provided for by applicable RCWs,WACs, and any applicable RCO manuals as of the effective date of this Agreement. The RCO reserves the right to summarily dismiss any request to amend this Agreement if not made at least 60 days before the project end date. STANDARD TERMS AND CONDITIONS INCORPORATED The Standard Terms and Conditions of the Recreation and Conservation Office attached hereto are incorporated by reference as part of this Agreement. RCO:20-1237 Revision Date:6/1/2021 Pagel of 21 LONG-TERM OBLIGATIONS For this development project,the Sponsors long-term obligations for the project area shall be for 20 years from project completion, or as otherwise provided for in this Agreement,or as approved by the funding board or RCO. PROJECT FUNDING The total grant award provided for this project shall not exceed$350,000.00.The RCO shall not pay any amount beyond that approved for grant funding of the project and within the percentage as identified below.The Sponsor shall be responsible for all total project costs that exceed this amount.The minimum matching share provided by the Sponsor shall be as indicated below: Percentage Dollar Amount Source of Funding RCFB-YAF-Large 88.05% $350,000.00 State Project Sponsor 11.95% $47,500.00 Total Project Cost 100.00% $397,500.00 RIGHTS AND OBLIGATIONS INTERPRETED IN LIGHT OF RELATED DOCUMENTS All rights and obligations of the parties under this Agreement are further specified in and shall be interpreted in light of the Sponsors application and the project summary and eligible scope activities under which the Agreement has been approved and/or amended as well as documents produced in the course of administering the Agreement, including the eligible scope activities,the milestones report, progress reports,and the final report. Provided,to the extent that information contained in such documents is irreconcilably in conflict with the Agreement,such information shall not be used to vary the terms of the Agreement, unless the terms in the Agreement are shown to be subject to an unintended error or omission. "Agreement'as used here and elsewhere in this document, unless otherwise specifically stated, has the meaning set forth in the definitions of the Standard Terms and Conditions. AMENDMENTS TO AGREEMENT Except as provided herein, no amendment(including without limitation,deletions)of this Agreement will be effective unless set forth in writing signed by all parties. Exception:extensions of the Period of Performance and minor scope adjustments need only be signed by RCO's director or designee and consented to in writing(including email)by the Sponsors Authorized Representative/Agent or Sponsors designated point of contact for the implementation of the Agreement(who may be a person other than the Authorized Agent/Representative), unless otherwise provided for in an amendment.This exception does not apply to a federal government Sponsor or a Sponsor that requests and enters into a formal amendment for extensions or minor scope adjustments. It is the responsibility of a Sponsor to ensure that any person who signs an amendment on its behalf is duly authorized to do so. Unless otherwise expressly stated in an amendment,any amendment to this Agreement shall be deemed to include all current federal,state,and local government laws and rules,and policies applicable and active and published in the applicable RCO manuals or on the RCO website in effect as of the effective date of the amendment,without limitation to the subject matter of the amendment. Provided, any update in law, rule, policy or a manual that is incorporated as a result of an amendment shall apply only prospectively and shall not require that an act previously done in compliance with existing requirements be redone. However, any such amendment, unless expressly stated,shall not extend or reduce the long-term obligation term. COMPLIANCE WITH APPLICABLE STATUTES,RULES,AND POLICIES This Agreement is governed by, and the sponsor shall comply with, all applicable state and federal laws and regulations, applicable RCO manuals as identified below, Exhibits, and any applicable federal program and accounting rules effective as of the date of this Agreement or as of the effective date of an amendment, unless otherwise provided in the amendment. Provided,any update in law, rule,policy or a manual that is incorporated as a result of an amendment shall apply only prospectively and shall not require that an act previously done in compliance with existing requirements be redone unless otherwise expressly stated in the amendment. For the purpose of this Agreement,WAC Title 286, RCFB policies shall apply as terms of this Agreement. For the purpose of this Agreement,the following RCO manuals are deemed applicable and shall apply as terms of this Agreement: • Development Projects-Manual 4 • Long Term Obligations-Manual 7 • Reimbursements-Manual 8 • Youth Athletic Facilities-Manual 17 RCO:20-1237 Revision Date:6/1/2021 Page 2 of 21 SPECIAL CONDITIONS Cultural Resources-Survey Required This agreement requires compliance with Executive Order 21-02 RCO has completed the initial consultation for this project and a cultural resources survey is required.All historic properties within the APE must be evaluated on the appropriate DAHP forms, and an eligibility recommendation be provided.The Sponsor must submit to RCO the survey and receive from RCO a notice of cultural resources completion before any ground disturbing activities can begin. Ground disturbance started without approval will be considered a breach of contract. In the event that archaeological or historic materials are discovered while conducting ground disturbing activities,work in the immediate vicinity must stop and the Sponsor must ensure compliance with the provisions found in this agreement.All cultural resources work must meet reporting guidelines outlined by the Department of Archaeology and Historic Preservation. AGREEMENT CONTACTS The parties will provide all written communications and notices under this Agreement to either or both the mail address and/or the email address listed below: Sponsor Project Contact RCO Contact Corey Delikat Beth Auerbach Director Natural Resources Building 321 E. 5th St. PO Box 40917 Port Angeles,WA 98362 Olympia,WA 98504-0917 cdelikat@cityofpa.us Beth.Auerbach@rco.wa.gov These addresses and contacts shall be effective until receipt by one party from the other of a written notice of any change. Unless otherwise provided for in this Agreement,decisions relating to the Agreement must be made by the Authorized Representative/Agent,who may or may not be the Project Contact for purposes of notices and communications. ENTIRE AGREEMENT This Agreement,with all amendments and attachments,constitutes the entire Agreement of the parties. No other understandings,oral or otherwise, regarding this Agreement shall exist or bind any of the parties. EFFECTIVE DATE Unless otherwise provided for in this Agreement,this Agreement,for Project 20-1237,shall become effective and binding on the date signed by both the sponsor and the RCO's authorized representative,whichever is later(Effective Date). Reimbursements for eligible and allowable costs incurred within the period of performance identified in the PERIOD OF PERFORMANCE Section are allowed only when this Agreement is fully executed and an original is received by RCO. The Sponsor has read, fully understands, and agrees to be bound by all terms and conditions as set forth in this Agreement and the STANDARD TERMS AND CONDITIONS OF THE RCO GRANT AGREEMENT.The signators listed below represent and warrant their authority to bind the parties to this Agreement. City of Port Angeles By: Date: Name(printed): Title: State of Washington Recreation and Conservation Office On behalf of the Recreation and Conservation Funding Board(RCFB or funding board) By: Date: Megan Duffy Director Recreation and Conservation Office ............ RCO:20-1237 Revision Date: 6/1/2021 Page 3 of 21 Pre-approved as to form: By: Date: 06/01/2021 Assistant Attorney General RCO:20-1237 Revision Date: 6/1/2021 Page 4 of 21 ,r 1V Is�!INGI—,S"1 RCO Grant Agreement ' Recreation and Conservation Office Project Sponsor: City of Port Angeles Project Number:20-1237D Project Title: Port Angeles Pumptrack Approval Date:06/30/2021 Eligible Scope Activities ELIGIBLE SCOPE ACTIVITIES Development Metrics Worksite#1,Erickson Playfield Sports Facilities BMX track/course development Number of BMX tracks: 1 new, 0 renovated Lighting provided for evening use(yes/no): No Number of miles of track: 0.12 Cultural Resources Cultural resources RCO:20-1237 Revision Date:6/1/2021 Page 5 of 21 Y .................. . RCO Grant Agreement i;rc-re�ticrn �n�i �nncp n,�+,ran (ltfir-� Project Sponsor: City of Port Angeles Project Number:20-1237D Project Title: Port Angeles Pumptrack Approval Date:06/30/2021 Project Milestones PROJECT MILESTONE REPORT Complete Milestone Target Date Comments/Description X Design Initiated 03/01/2021 X Bid Awarded/Contractor Hired 05/31/2021 X Applied for Permits 06/30/2021 X 60% Plans to RCO 06/30/2021 Reviewed by RCO staff X Project Start 07/01/2021 All Bid Docs/Plans to RCO 09/30/2021 Progress Report Due 10/31/2021 Cultural Resources Complete 10/31/2021 Survey required prior to commencing ground disturbing activities, see special condition#1 SEPA/NEPA Completed 10/31/2021 Construction Started 11/30/2021 Annual Project Billing Due 12/31/2021 50%Construction Complete 12/31/2021 RCO Interim Inspection 12/31/2021 90%Construction Complete 03/31/2022 Progress Report Due 03/31/2022 Construction Complete 04/30/2022 RCO Final Inspection 05/31/2022 Funding Acknowl Sign Posted 05/31/2022 Final Billing Due 06/15/2022 Final Report Due 06/30/2022 Agreement End Date 07/31/2022 RCO:20-1237 Revision Date: 6/1/2021 Page 6 of 21 �— RCO Grant Agreement Recreation and Conservation Office Project Sponsor: City of Port Angeles Project Number:20-1237D Project Title: Port Angeles Pumptrack Approval Date:06/30/2021 Standard Terms and Conditions of the Recreation and Conservation Office Table of Contents STANDARD TERMS AND CONDITIONS EFFECTIVE DATE......................................................................................................8 CITATIONS, HEADINGS AND DEFINITIONS..............................................................................................................................8 PERFORMANCE BY THE SPONSOR........................................................................................................................................11 ASSIGNMENT.............................................................................................................................................................................11 RESPONSIBILITYFOR PROJECT.............................................................................................................................................11 INDEMNIFICATION.....................................................................................................................................................................11 INDEPENDENT CAPACITY OF THE SPONSOR..................................................................................................................... .12 CONFLICT OF INTEREST...............................................................................................................................................---........12 COMPLIANCE WITH APPLICABLE LAW................................................................................................................................ ..12 ARCHAEOLOGICAL AND CULTURAL RESOURCES...............................................................................................................13 RECORDS...................................................................................................................................................................................14 PROJECTFUNDING...................................................................................................................................................................14 PROJECT REIMBURSEMENTS..................................................................................................................._.........................,...15 RECOVERY OF PAYMENTS......................................................................................................................................................15 COVENANT AGAINST CONTINGENT FEES.............................................................................................................................15 INCOME(AND FEES)AND USE OF INCOME...........................................................................................................................16 PROCUREMENT REQUIREMENTS...........................................................................................................................................16 TREATMENT OF EQUIPMENT AND ASSETS...........................................................................................................................16 RIGHTOF INSPECTION.............................................................................._..............................................................................17 STEWARDSHIP AND MONITORING.........................................................................................................................................17 PREFERENCES FOR RESIDENTS............................................................................................................................................17 ACKNOWLEDGMENT AND SIGNS..........................................................................--......__.........--.......................................17 PROVISIONS APPLYING TO DEVELOPMENT, MAINTENANCE, RENOVATION,AND RESTORATION PROJECTS..........17 LONG-TERM OBLIGATIONS OF THE PROJECTS AND SPONSORS.....................................................................................18 CONSTRUCTION, OPERATION, USE,AND MAINTENANCE OF ASSISTED PROJECTS.....................................................18 ORDEROF PRECEDENCE........................................................................................................................................................19 LIMITATION OF AUTHORITY.....................................................................................................................................................19 WAIVEROF DEFAULT............................................................................................................................................................ ..19 APPLICATION REPRESENTATIONS—MISREPRESENTATIONS OR INACCURACY OR BREACH.....................................19 SPECIFICPERFORMANCE.......................................................................................................................................................19 TERMINATION AND SUSPENSION. .........................................................................................................................................20 DISPUTEHEARING.. ............... ................................................................................................................................................21 ATTORNEYS' FEES....................................................................................................................................................................21 GOVERNINGLAW/VENUE.........................................................................................................................................................21 SEVERABILITY.......................................................................................................... 21 ................................................................ END OF STANDARD TERMS AND CONDITIONS.....................................................................................................................21 RCO:20-1237 Revision Date: 6/1/2021 Page 7 of 21 STANDARD TERMS AND CONDITIONS EFFECTIVE DATE This document sets forth the Standard Terms and Conditions of the Recreation and Conservation Office as of 07/16/2021 CITATIONS,HEADINGS AND DEFINITIONS A. Any citations referencing specific documents refer to the current version on the effective date of this Agreement or the effective date of any amendment thereto B. Headings used in this Agreement are for reference purposes only and shall not be considered a substantive part of this Agreement. C. Definitions.As used throughout this Agreement,the following terms shall have the meaning set forth below: Agreement,terms of the Agreement,or project agreement—The document entitled"RCO GRANT AGREEMENT" accepted by all parties to the present project and transaction, including without limitation the Standard Terms and Conditions of the RCO Grant Agreement, all exhibits,attachments,addendums, amendments,and applicable manuals, and any intergovernmental agreements,and/or other documents that are incorporated into the Agreement subject to any limitations on their effect under this Agreement. applicable manual(s),manual—A manual designated in this Agreement to apply as terms of this Agreement, subject(if applicable)to substitution of the"RCO director'for the term"board"in those manuals where the project is not approved by or funded by the referenced board,or a predecessor to the board. applicable WAC(s)—Designated chapters or provisions of the Washington Administrative Code that apply by their terms to the type of grant in question or are deemed under this Agreement to apply as terms of the Agreement, subject to substitution of the"RCO director'for the term"board"or"agency"in those cases where the RCO has contracted to or been delegated to administer the grant program in question. applicant—Any party, prior to becoming a Sponsor,who meets the qualifying standards/eligibility requirements for the grant application or request for funds in question. application—The documents and other materials that an applicant submits to the RCO to support the applicant's request for grant funds;this includes materials required for the"Application"in the RCO's automated project information system, and other documents as noted on the application checklist including but not limited to legal opinions, maps, plans,evaluation presentations and scripts. Authorized Representative/Agent—A Sponsors agent(employee, political appointee,elected person,etc.) authorized to be the signatory of this Agreement and any amendments requiring a Sponsors signature.This person has the signature authority to bind the Sponsor to this Agreement,grant, and project. C.F.R.—Code of Federal Regulations completed project or project completion—The status of a project when all of the following have occurred • The grant funded project has been inspected by the RCO and the RCO has determined that all scopes of work to implement the project have been completed satisfactorily. • A final project report is submitted to and accepted by RCO. • Any needed amendments to the Agreement have been entered by the Sponsor and RCO and have been delivered to the RCO. • A final reimbursement request has been delivered to and paid by RCO. • Documents affecting property rights(including RCO's as may apply)and any applicable notice of grant, have been recorded(as may apply). contractor—An entity that receives a contract from a Sponsor related to performance of work or another obligation under this Agreement. conversion—A conversion occurs 1)when facilities acquired,developed, renovated or restored within the project area are changed to a use other than that for which funds were approved,without obtaining prior written formal RCO or board approval, 2)when property interests are conveyed to a third party not otherwise eligible to receive grants in the program from which funding was approved without obtaining prior written formal RCO or board approval,or 3) when obligations to operate and maintain the funded property are not complied with after reasonable opportunity to cu re. RCO:20-1237 Revision Date:6/1/2021 Page 8 of 21 Cultural Resources—Archaeological or historic archaeological sites, historic buildings/structures,and cultural or sacred places. development project—A project that results in the construction of, or work resulting in, new elements, including but not limited to structures,facilities,and/or materials to enhance outdoor recreation resources.A development project may also involve activities that redevelop or renovate an existing facility, and these may occur exclusively in the project or in combination with new construction. For projects in the Boating Facilities Program,the term"development project"includes all of the above and may also include those activities that are defined as maintenance in 50 C.F.R 86. director—The chief executive officer of the Recreation and Conservation Office or that person's designee. effective date—The date when the signatures of all parties to this agreement are present in the agreement. equipment—Tangible personal property(including information technology systems)having a useful service life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the Sponsor or$5,000(2 C F.R.§200.33(2013)). funding board or board—The Washington State Recreation and Conservation Funding Board, or the Washington State Salmon Recovery Funding Board.Or both as may apply. Funding Entity—the entity that approves the project that is the subject to this Agreement. grant program—The source of the grant funds received. May be an account in the state treasury,or a grant category within a larger grant program, or a federal source. long-term compliance period—The term of years, beginning on the end date of the agreement,when long-term obligations exist for the Sponsor.The start date and end date of the compliance period may also be prescribed by RCO per the Agreement. long-term obligations—Sponsor's obligations after the project end date,as specified in the Agreement and manuals and other exhibits as may apply. landowner agreement—An agreement that is required between a Sponsor and landowner for projects located on land not owned,or otherwise controlled, by the Sponsor. match or matching share—The portion of the total project cost provided by the Sponsor. milestone—An important event with a defined date to track an activity related to implementation of a funded project and monitor significant stages of project accomplishment. Office—Means the Recreation and Conservation Office or RCO. pass-through entity—A non-Federal entity that provides a subaward to a subrecipient to carry out part of a Federal program(2 C. F. R. §200.74(2013)). If this Agreement is a federal subaward, RCO is the pass-through entity. period of performance—The period beginning on the project start date and ending on the project end date. pre-agreement cost—A project cost incurred before the period of performance. primary Sponsor—The Sponsor who is not a secondary Sponsor and who is specifically identified in the Agreement as the entity to which RCO grants funds to and authorizes and requires to administer the grant.Administration includes but is not limited to acting as the fiscal agent for the grant(e.g requesting and accepting reimbursements, submitting reports). Primary Sponsor includes its officers,employees,agents and successors. project—The undertaking that is funded by this Agreement either in whole or in part with funds administered by RCO. project area-A geographic area that delineates a grant assisted site which is subject to project agreement requirements. project completion or completed project—The status of a project when all of the following have occurred • The grant funded project has been inspected by the RCO and the RCO has determined that all scopes of work to implement the project have been completed satisfactorily. • A final project report is submitted to and accepted by RCO. • Any needed amendments to the Agreement have been entered by the Sponsor and RCO and have been delivered to the RCO. • A final reimbursement request has been delivered to and paid by RCO. RCO:20-1237 Revision Date: 6/1/2021 Page 9 of 21 • Documents affecting property rights(including RCO's as may apply)and any applicable notice of grant, have been recorded(as may apply). project cost—The total allowable costs incurred under this Agreement and all required match share and voluntary committed matching share, including third-party contributions(see also 2 C.F.R.§200.83(2013)for federally funded projects). project end date—The specific date identified in the Agreement on which the period of performance ends, as may be changed by amendment.This date is not the end date for any long-term obligations. project start date—The specific date identified in the Agreement on which the period of performance starts. RCF13—Recreation and Conservation Funding Board RCO—Recreation and Conservation Office—The state agency that administers the grant that is the subject of this Agreement. RCO includes the director and staff. RCW—Revised Code of Washington reimbursement—RCO's payment of funds from eligible and allowable costs that have already been paid by the Sponsor per the terms of the Agreement. renovation project—A project intended to improve an existing site or structure in order to increase its useful service life beyond current expectations or functions.This does not include maintenance activities to maintain the facility for its originally expected useful service life. secondary Sponsor—One of two or more Sponsors who is not a primary Sponsor.Only the primary Sponsor may be the fiscal agent for the project. Sponsor—A Sponsor is an organization that is listed in and has signed this Agreement. Sponsor Authorized Representative/Agent—A Sponsor's agent(employee, political appointee,elected person, etc.)authorized to be the signatory of this Agreement and any amendments requiring a Sponsor signature.This person has the signature authority to bind the Sponsor to this Agreement,grant,and project. subaward—Funds allocated to the RCO from another organization, for which RCO makes available to or assigns to another organization via this Agreement.Also, a subaward may be an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of any award received by the pass-through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a federal or other program.A subaward may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a contract.Also see 2 C.F.R. §200.92(2013). For federal subawards, a subaward is for the purpose of carrying out a portion of a Federal award and creates a federal assistance relationship with the subrecipient(2 C.F.R.§200.330 (2013)) If this Agreement is a federal subaward,the subaward amount is the grant program amount in the Project Funding Section. subrecipient—Subrecipient means an entity that receives a subaward For non-federal entities receiving federal funds, a subrecipient is an entity that receives a subaward from a pass-through entity to carry out part of a federal program;but does not include an individual that is a beneficiary of such program.A subrecipient may also be a recipient of other federal awards directly from a federal awarding agency(2 C.F.R.§200.93(2013)). If this Agreement is a federal subaward,the Sponsor is the subrecipient. tribal consultation—Outreach,and consultation with one or more federally recognized tribes(or a partnership or coalition or consortium of such tribes,or a private tribal enterprise)whose rights will or may be significantly affected by the proposed project.This includes sharing with potentially-affected tribes the scope of work in the grant and potential impacts to natural areas, natural resources, and the built environment by the project. It also includes responding to any tribal request from such tribes and considering tribal recommendations for project implementation which may include not proceeding with parts of the project, altering the project concept and design,or relocating the project or not implementing the project,all of which RCO shall have the final approval of. useful service life—Period during which a built asset,equipment, or fixture is expected to be useable for the purpose it was acquired, installed,developed,and/or renovated, or restored per this Agreement. WAC—Washington Administrative Code. RCO:20-1237 Revision Date:6/1/2021 Page 10 of21 PERFORMANCE BY THE SPONSOR The Sponsor shall undertake the project as described in this Agreement, and in accordance with the Sponsor's proposed goals and objectives described in the application or documents submitted with the application,all as finally approved by the RCO(to include any RCO approved changes or amendments thereto).All submitted documents are incorporated by this reference as if fully set forth herein. Timely completion of the project and submission of required documents, including progress and final reports, is important. Failure to meet critical milestones or complete the project, as set out in this Agreement, is a material breach of the Agreement. ASSIGNMENT Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by the Sponsor without prior written approval of the RCO. RESPONSIBILITY FOR PROJECT While RCO administers the grant that is the subject of this Agreement, the project itself remains the sole responsibility of the Sponsor.The RCO and Funding Entity(if different from the RCO)undertakes no responsibilities to the Sponsor, or to any third party, other than as is expressly set out in this Agreement. The responsibility for the implementation of the project is solely that of the Sponsor, as is the responsibility for any claim or suit of any nature by any third party related in any way to the project.When a project has more than one Sponsor, any and all Sponsors are equally responsible for the project and all post-completion stewardship responsibilities and long-term obligations unless otherwise stated in this Agreement. The RCO, its employees, assigns, consultants and contractors, and members of any funding board or advisory committee or other RCO grant review individual or body, have no responsibility for reviewing,approving, overseeing or supervising design, construction,or safety of the project and leaves such review,approval,oversight and supervision exclusively to the Sponsor and others with expertise or authority. In this respect,the RCO, its employees,assigns,consultants and contractors, and any funding board or advisory committee or other RCO grant review individual or body will act only to confirm at a general, lay person,and nontechnical level, solely for the purpose of project eligibility and payment and not for safety or suitability,that the project apparently is proceeding or has been completed as per the Agreement. INDEMNIFICATION The Sponsor shall defend, indemnify,and hold the State and its officers and employees harmless from all claims,demands,or suits at law or equity arising in whole or in part from the actual or alleged acts,errors,omissions or negligence in connection with this Agreement(including without limitation all work or activities thereunder), or the breach of any obligation under this Agreement by the Sponsor or the Sponsor's agents,employees,contractors,subcontractors,or vendors, of any tier,or any other persons for whom the Sponsor may be legally liable. Provided that nothing herein shall require a Sponsor to defend or indemnify the State against and hold harmless the State from claims,demands or suits based solely upon the negligence of the State, its employees and/or agents for whom the State is vicariously liable. Provided further that if the claims or suits are caused by or result from the concurrent negligence of(a)the Sponsor or the Sponsor's agents or employees,and(b)the State,or its employees or agents the indemnity obligation shall be valid and enforceable only to the extent of the Sponsor's negligence or its agents,or employees. As part of its obligations provided above,the Sponsor specifically assumes potential liability for actions brought by the Sponsor's own employees or its agents against the State and, solely for the purpose of this indemnification and defense,the Sponsor specifically waives any immunity under the state industrial insurance law, RCW Title 51. Sponsor's waiver of immunity under this provision extends only to claims against Sponsor by Indemnitee RCO,and does not include, or extend to, any claims by Sponsor's employees directly against Sponsor. Sponsor shall ensure that any agreement relating to this project involving any contractors,subcontractors and/or vendors of any tier shall require that the contracting entity indemnify, defend,waive RCW 51 immunity,and otherwise protect the State as provided herein as if it were the Sponsor.This shall not apply to a contractor or subcontractor is solely donating its services to the project without compensation or other substantial consideration. The Sponsor shall also defend, indemnify,and hold the State and its officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions by the Sponsor or the Sponsor's agents, employees, contractors, subcontractors or vendors, of any tier,or any other persons for whom the Sponsor may be legally liable, in performance of the work under this Agreement or arising out of any use in connection with the Agreement of methods, processes,designs, information or other items furnished or communicated to the State, its agents,officers and employees pursuant to the Agreement. Provided,this indemnity shall not RCO:20-1237 Revision Date:6/1/2021 Page 11 of21 apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions resulting from the State's, its agents',officers'and employees'failure to comply with specific written instructions regarding use provided to the State,its agents, officers and employees by the Sponsor, its agents,employees,contractors, subcontractors or vendors, of any tier, or any other persons for whom the Sponsor may be legally liable. The funding board and RCO are included within the term State,as are all other agencies,departments, boards,councils, committees,divisions,bureaus,offices, societies, or other entities of state government. INDEPENDENT CAPACITY OF THE SPONSOR The Sponsor and its employees or agents performing under this Agreement are not officers,employees or agents of the RCO or Funding Entity The Sponsor will not hold itself out as nor claim to be an officer,employee or agent of the RCO or the Funding Entity,or of the state of Washington, nor will the Sponsor make any claim of right, privilege or benefit which would accrue to an employee under RCW 41 06. The Sponsor is responsible for withholding and/or paying employment taxes, insurance,or deductions of any kind required by federal,state,and/or local laws. CONFLICT OF INTEREST Notwithstanding any determination by the Executive Ethics Board or other tribunal, RCO may, in its sole discretion, by written notice to the Sponsor terminate this Agreement if it is found after due notice and examination by RCO that there is a violation of the Ethics in Public Service Act, RCW 42.52; or any similar statute involving the Sponsor in the procurement of,or performance under,this Agreement. In the event this Agreement is terminated as provided herein, RCO shall be entitled to pursue the same remedies against the Sponsor as it could pursue in the event of a breach of the Agreement by the Sponsor.The rights and remedies of RCO provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or this Agreement. COMPLIANCE WITH APPLICABLE LAW In implementing the Agreement,the Sponsor shall comply with all applicable federal,state, and local laws(including without limitation all applicable ordinances,codes, rules,and regulations). Such compliance includes,without any limitation as to other applicable laws,the following laws: A. Nondiscrimination Laws.The Sponsor shall comply with all applicable federal,state, and local nondiscrimination laws and/or policies,including but not limited to:the Americans with Disabilities Act; Civil Rights Act; and the Age Discrimination Employment Act(if applicable). In the event of the Sponsor's noncompliance or refusal to comply with any nondiscrimination law or policy,the Agreement may be rescinded,cancelled,or terminated in whole or in part, and the Sponsor may be declared ineligible for further grant awards from the RCO or Funding Entity.The Sponsor is responsible for any and all costs or liability arising from the Sponsor's failure to so comply with applicable law. Except where a nondiscrimination clause required by a federal funding agency is used,the Sponsor shall insert the following nondiscrimination clause in each contract for construction of this project: "During the performance of this contract,the contractor agrees to comply with all federal and state nondiscrimination laws, regulations and policies." B. Secular Use of Funds.No funds awarded under this grant may be used to pay for any religious activities,worship,or instruction,or for lands and facilities for religious activities,worship, or instruction. Religious activities,worship,or instruction may be a minor use of the grant supported recreation and conservation land or facility. C. Wages and Job Safety.The Sponsor agrees to comply with all applicable laws, regulations,and policies of the United States and the State of Washington or other jurisdiction which affect wages and job safety.The Sponsor agrees when state prevailing wage laws(RCW 39.12)are applicable,to comply with such laws,to pay the prevailing rate of wage to all workers, laborers,or mechanics employed in the performance of any part of this contract, and to file a statement of intent to pay prevailing wage with the Washington State Department of Labor and Industries as required by RCW 39.12.40.The Sponsor also agrees to comply with the provisions of the rules and regulations of the Washington State Department of Labor and Industries. 1) Pursuant to RCW 39.12.040(1)(a),all contractors and subcontractors shall submit to Sponsor a statement of intent to pay prevailing wages if the need to pay prevailing wages is required by law. If a contractor or subcontractor intends to pay other than prevailing wages, it must provide the Sponsor with an affirmative statement of the contractor's or subcontractor's intent. Unless required by law,the Sponsor is not required to investigate a statement regarding prevailing wage provided by a contractor or subcontractor. 2) Exception, Service Organizations of Trail and Environmental Projects(RCW 79A.35 130). If allowed by state and federal law and rules, participants in conservation corps programs offered by a nonprofit organization affiliated with a national service organization established under the authority of the national and community RCO:20-1237 Revision Date:6/1/2021 Page 12 of 21 service trust act of 1993, P.L. 103-82, are exempt from provisions related to rates of compensation while performing environmental and trail maintenance work provided: (1)The nonprofit organization must be registered as a nonprofit corporation pursuant to RCW 24.03;(2)The nonprofit organization's management and administrative headquarters must be located in Washington; (3)Participants in the program must spend at least fifteen percent of their time in the program on education and training activities; and(4)Participants in the program must receive a stipend or living allowance as authorized by federal or state law. Participants are exempt from provisions related to rates of compensation only for environmental and trail maintenance work conducted pursuant to the conservation corps program. D. Restrictions on Grant Use. No part of any funds provided under this grant shall be used, other than for normal and recognized executive-legislative relationships,for publicity or propaganda purposes, or for the preparation, distribution, or use of any kit, pamphlet, booklet, publication, radio,television,or video presentation designed to support or defeat legislation pending before the U.S. Congress or any state legislature. No part of any funds provided under this grant shall be used to pay the salary or expenses of any Sponsor,or agent acting for such Sponsor, related to any activity designed to influence legislation or appropriations pending before the U.S.Congress or any state legislature. E. Debarment and Certification. By signing the Agreement with RCO,the Sponsor certifies that neither it nor its principals nor any other lower tier participant are presently debarred,suspended, proposed for debarment,declared ineligible or voluntarily excluded from participation in this transaction by Washington State Labor and Industries. Further,the Sponsor agrees not to enter into any arrangements or contracts related to this Agreement with any party that is on Washington State Department of Labor and Industries'"Debarred Contractor List." ARCHAEOLOGICAL AND CULTURAL RESOURCES A. Project Review. RCO facilitates the review of projects for potential impacts to archaeology and cultural resources, except as those listed below.The Sponsor shall follow RCO guidance and directives to assist it with such review as may apply. 1) Projects occurring on State/Federal Lands:Archaeological and cultural resources compliance for projects occurring on State or Federal Agency owned or managed lands,will be the responsibility of the respective agency, regardless of sponsoring entity type Prior to ground disturbing work or alteration of a potentially historic or culturally significant structure, or release of final payments on an acquisition,the Sponsor must provide RCO all documentation acknowledging and demonstrating that the applicable archaeological and cultural resources responsibilities of such state or federal landowner or manager has been conducted. B. Termination. RCO retains the right to terminate a project due to anticipated or actual impacts to archaeology and cultural resources. C Notice To Proceed. No work shall commence in the project area until RCO has provided a notice of cultural resources completion. RCO may require on-site monitoring for impacts to archaeology and cultural resources during any demolition, construction,land clearing, restoration,or repair work, and may direct that work stop to minimize,mitigate, or avoid impacts to archaeology and cultural resource impacts or concerns.All cultural resources requirements for non ground disturbing projects(such as acquisition or planning projects)must be met prior to final reimbursement. D. Compliance and Indemnification.At all times,the Sponsor shall take reasonable action to avoid, minimize, or mitigate adverse effects to archaeological and historic resources in the project area,and comply with any RCO direction for such minimization and mitigation.All federal or state cultural resources requirements under Govemor's Executive Order 21-02 and the National Historic Preservation Act,and the State Environmental Policy Act and the National Environmental Policy Act, and any local laws that may apply, must be completed prior to the start of any work on the project site.The Sponsor must agree to indemnify and hold harmless the State of Washington in relation to any claim related to historical or cultural artifacts discovered,disturbed, or damaged due to the project funded under this Agreement.Sponsor shall comply with RCW 27.53, RCW 27.44.055,and RCW 68.50.645, and all other applicable local,state, and federal laws protecting cultural resources and human remains. E. Costs associated with project review and evaluation of archeology and cultural resources are eligible for reimbursement under this agreement.Costs that exceed the budget grant amount shall be the responsibility of the Sponsor Inadvertent Discovery Plan.The Sponsor shall request, review,and be bound by the RCO Inadvertent Discovery Plan, and: 1) Keep the IDP at the project site. 2) Make the IDP readily available to anyone working at the project site 3) Discuss the IDP with staff and contractors working at the project site 4) Implement the IDP when cultural resources or human remains are found at the project site. RCO:20-1237 Revision Date:6/1/2021 Page 13 of 21 F. Discovery 1) If any archaeological or historic resources are found while conducting work under this Agreement,the Sponsor shall immediately stop work and notify RCO,the Department of Archaeology and Historic Preservation at(360)586-3064, and any affected Tribe,and stop any activity that may cause further disturbance to the archeological or historic resources. 2) If any human remains are found while conducting work under this Agreement,Sponsor shall immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner's Office, and then RCO,all in the most expeditious manner,and stop any activity that may cause disturbance to the remains. Sponsor shall secure the area of the find will and protect the remains from further disturbance until the State provides a new notice to proceed. a) Any human remains discovered shall not be touched, moved, or further disturbed unless directed by RCO or the Department of Archaeology and Historic Preservation(DAHP). b) The county medical examiner/coroner will assume jurisdiction over the human skeletal remains and make a determination of whether those remains are forensic or non-forensic. If the county medical examiner/coroner determines the remains are non-forensic,then they will report that finding to the Department of Archaeology and Historic Preservation(DAHP)who will then take jurisdiction over the remains.The DAHP will notify any appropriate cemeteries and all affected tribes of the find.The State Physical Anthropologist will make a determination of whether the remains are Indian or Non- Indian and report that finding to any appropriate cemeteries and the affected tribes.The DAHP will then handle all consultation with the affected parties as to the future preservation,excavation, and disposition of the remains. RECORDS A. Digital Records.If requested by RCO,the Sponsor must provide a digital file(s)of the project property and funded project site in a format specified by the RCO. B. Maintenance and Retention.The Sponsor shall maintain books, records,documents,data and other records relating to this Agreement and performance of the services described herein, including but not limited to accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Agreement.Sponsor shall retain such records for a period of nine years from the date RCO deems the project complete,as defined in the PROJECT REIMBURSEMENTS Section. If any litigation,claim or audit is started before the expiration of the nine(9)year period,the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved C. Access to Records and Data.At no additional cost,the records relating to the Agreement, including materials generated under the Agreement,shall be subject at all reasonable times to inspection, review or audit by RCO, personnel duly authorized by RCO,the Office of the State Auditor,and federal and state officials so authorized by law, regulation or agreement.This includes access to all information that supports the costs submitted for payment under the grant and all findings, conclusions, and recommendations of the Sponsor's reports, including computer models and methodology for those models. D. Public Records.Sponsor acknowledges that the RCO is subject to RCW 42.56 and that this Agreement and any records Sponsor submits or has submitted to the State shall be a public record as defined in RCW 42.56. RCO administers public records requests per WAC 286-06 and 420-04(which ever applies).Additionally,the Sponsor agrees to disclose any information in regards to the expenditure of that funding as if the project sponsor were subject to the requirements of chapter 42.56 RCW. By submitting any record to the State,Sponsor understands that the State may be requested to disclose or copy that record under the state public records law, currently codified at RCW 42.56. The Sponsor warrants that it possesses such legal rights as are necessary to permit the State to disclose and copy such document to respond to a request under state public records laws.The Sponsor hereby agrees to release the State from any claims arising out of allowing such review or copying pursuant to a public records act request,and to indemnify against any claims arising from allowing such review or copying and pay the reasonable cost of state's defense of such claims. PROJECT FUNDING A. Authority.This Agreement and funding is made available to Sponsor through the RCO. B. Additional Amounts.The RCO or Funding Entity shall not be obligated to pay any amount beyond the dollar amount as identified in this Agreement, unless an additional amount has been approved in advance by the RCO director and incorporated by written amendment into this Agreement. C. Before the Agreement. No expenditure made,or obligation incurred, by the Sponsor before the project start date shall be eligible for grant funds, in whole or in part, unless specifically provided for by the RCO director,such as a RCO:20-1237 Revision Date:6/1/2021 Page 14 of 21 waiver of retroactivity or program specific eligible pre-Agreement costs. For reimbursements of such costs,this Agreement must be fully executed and an original received by RCO.The dollar amounts identified in this Agreement may be reduced as necessary to exclude any such expenditure from reimbursement. D. After the Period of Performance No expenditure made, or obligation incurred,following the period of performance shall be eligible, in whole or in part,for grant funds hereunder. In addition to any remedy the RCO or Funding Entity may have under this Agreement,the grant amounts identified in this Agreement shall be reduced to exclude any such expenditure from participation. PROJECT REIMBURSEMENTS A. Reimbursement Basis.This Agreement is administered on a reimbursement basis per WAC 286-13 and/or 420-12, whichever has been designated to apply. Only the primary Sponsor may request reimbursement for eligible and allowable costs incurred during the period of performance.The primary Sponsor may request reimbursement only after(1)this Agreement has been fully executed and(2)the Sponsor has remitted payment to its vendors. RCO will authorize disbursement of project funds only on a reimbursable basis at the percentage as defined in the PROJECT FUNDING Section. Reimbursement shall not be approved for any expenditure not incurred by the Sponsor, or for a donation used as part of its matching share. RCO does not reimburse for donations. All reimbursement requests must include proper documentation of expenditures as required by RCO. S. Reimbursement Request Frequency.The primary Sponsor is required to submit a reimbursement request to RCO, at a minimum for each project at least once a year for reimbursable activities occurring between July 1 and June 30 or as identified in the milestones.Sponsors must refer to the most recent applicable RCO manuals and this Agreement regarding reimbursement requirements. C. Compliance and Payment.The obligation of RCO to pay any amount(s)under this Agreement is expressly conditioned on strict compliance with the terms of this Agreement and other agreements between RCO and the Sponsor. D. Conditions for Payment of Retainage. RCO reserves the right to withhold disbursement of the total amount of the grant to the Sponsor until the following has occurred: 1) RCO has accepted the project as a completed project,which acceptance shall not be unreasonably withheld. 2) On-site signs are in place(if applicable);Any other required documents and media are complete and submitted to RCO;Grant related fiscal transactions are complete, and 3) RCO has accepted a final boundary map of the project area for which the Agreement terms will apply in the future. RECOVERY OF PAYMENTS A. Recovery for Noncompliance.In the event that the Sponsor fails to expend funds under this Agreement in accordance with state and federal laws, and/or the provisions of the Agreement,fails to meet its percentage of the project total, and/or fails to comply with any of the terms and conditions of the Agreement, RCO reserves the right to recover grant award funds in the amount equivalent to the extent of noncompliance in addition to any other remedies available at law or in equity. B. Return of Overpayments.The Sponsor shall reimburse RCO for any overpayment or erroneous payments made under the Agreement. Repayment by the Sponsor of such funds under this recovery provision shall occur within 30 days of demand by RCO. Interest shall accrue at the rate of twelve percent(12%)per annum from the time the Sponsor received such overpayment. Unless the overpayment is due to an error of RCO,the payment shall be due and owing on the date that the Sponsor receives the overpayment from the RCO. If the payment is due to an error of RCO, it shall be due and owing 30 days after demand by RCO for refund. COVENANT AGAINST CONTINGENT FEES The Sponsor warrants that no person or selling agent has been employed or retained to solicit or secure this Agreement on an agreement or understanding for a commission, percentage, brokerage or contingent fee,excepting bona fide employees or bona fide established agents maintained by the Sponsor for the purpose of securing business RCO shall have the right,in the event of breach of this clause by the Sponsor,to terminate this Agreement and to be reimbursed by Sponsor for any grant funds paid to Sponsor(even if such funds have been subsequently paid to an agent),without liability to RCO or, in RCO's discretion,to deduct from the Agreement grant amount or consideration or recover by other means the full amount of such commission, percentage, brokerage or contingent fee. RCO:20-1237 Revision Date:6/1/2021 Page 15 of 21 INCOME(AND FEES)AND USE OF INCOME See WAC 286-13-110 for additional requirements for projects funded from the RCFB. A. Compatible source.The source of any income generated in a funded project or project area must be compatible with the funding source and the Agreement and any applicable manuals, RCWs, and WACs. B. Use of Income.Subject to any limitations contained in applicable state or federal law and applicable rules and policies, income or fees generated at a project work site(including entrance, utility corridor permit,cattle grazing, timber harvesting,farming, rent,franchise fees,ecosystem services, carbon sequestration,etc.)during or after the reimbursement period cited in the Agreement, must be used to offset: 1) The Sponsors matching resources; 2) The project's total cost; 3) The expense of operation, maintenance,stewardship, monitoring,and/or repair of the facility or program assisted by the grant funding; 4) The expense of operation, maintenance,stewardship, monitoring, and/or repair of other similar units in the Sponsors system; 5) Capital expenses for similar acquisition and/or development and renovation;and/or 6) Other purposes explicitly approved by RCO or otherwise provided for in this agreement. C. Fees. User and/or other fees may be charged in connection with land acquired or facilities developed, maintained, renovated,or restored and shall be consistent with the: 1) Grant program laws, rules, and applicable manuals; 2) Value of any service(s)furnished; 3) Value of any opportunities furnished;and 4) Prevailing range of public fees in the state for the activity involved. PROCUREMENT REQUIREMENTS A. Procurement Requirements.If the Sponsor has, or is required to have, a procurement process that follows applicable state and/or federal law or procurement rules and principles, it must be followed,documented,and retained. If no such process exists,the Sponsor must follow these minimum procedures: 1) Publish a notice to the public requesting bids/proposals for the project; 2) Specify in the notice the date for submittal of bids/proposals; 3) Specify in the notice the general procedure and criteria for selection;and 4) Sponsor must contract or hire from within its bid pool. If bids are unacceptable the process needs to be repeated until a suitable bid is selected. 5) Comply with the same legal standards regarding unlawful discrimination based upon race,gender,ethnicity, sex,or sex-orientation that are applicable to state agencies in selecting a bidder or proposer. Alternatively, Sponsor may choose a bid from a bidding cooperative if authorized to do so. This procedure creates no rights for the benefit of third parties, including any proposers, and may not be enforced or subject to review of any kind or manner by any entity other than the RCO. Sponsors may be required to certify to the RCO that they have followed any applicable state and/or federal procedures or the above minimum procedure where state or federal procedures do not apply. TREATMENT OF EQUIPMENT AND ASSETS Equipment shall be used and managed only for the purpose of this Agreement, unless otherwise provided herein or in the applicable manuals,or approved by RCO in writing. A. Discontinued Use.Equipment obtained under this Agreement shall remain in the possession of the Sponsor for the duration of the project,or RULES of applicable grant assisted program.When the Sponsor discontinues use of the RCO:20-1237 Revision Date:6/1/2021 Page 16 of 21 equipment for the purpose for which it was funded, RCO may require the Sponsor to deliver the equipment to RCO, or to dispose of the equipment according to RCO published policies. B. Loss or Damage.The Sponsor shall be responsible for any loss or damage to equipment RIGHT OF INSPECTION The Sponsor shall provide right of access to the project to RCO, or any of its officers,or to any other authorized agent or official of the state of Washington or the federal government, at all reasonable times, in order to monitor and evaluate performance, long-term obligations,compliance, and/or quality assurance under this Agreement. If a landowner agreement or other form of control and tenure limits access to the project area, it must include(or be amended to include)the RCO's right to inspect and access lands acquired or developed with this funding assistance. STEWARDSHIP AND MONITORING Sponsor agrees to perform monitoring and stewardship functions as stated in the applicable WACs and manuals,this Agreement,or as otherwise directed by RCO consistent with the existing laws and applicable manuals. Sponsor further agrees to utilize,where applicable and financially feasible, any monitoring protocols recommended by the RCO;provided that RCO does not represent that any monitoring it may recommend will be adequate to reasonably assure project performance or safety. It is the sole responsibility of the Sponsor to perform such additional monitoring as may be adequate for such purposes. PREFERENCES FOR RESIDENTS Sponsors shall not express a preference for users of grant assisted projects on the basis of residence(including preferential reservation, membership, and/or permit systems)except that reasonable differences in admission and other fees may be maintained on the basis of residence. Fees for nonresidents must not exceed twice the fee imposed on residents.Where there is no fee for residents but a fee is charged to nonresidents,the nonresident fee shall not exceed the amount that would be imposed on residents at comparable state or local public facilities. ACKNOWLEDGMENT AND SIGNS A. Publications.The Sponsor shall include language which acknowledges the funding contribution of the applicable grant program to this project in any release or other publication developed or modified for,or referring to,the project during the project period and in the future. B. Signs. 1) During the period of performance through the period of long-term obligation,the Sponsor shall post openly visible signs or other appropriate media at entrances and other locations on the project area that acknowledge the applicable grant program's funding contribution, unless waived by the director;and 2) During the period of long-term obligation,the Sponsor shall post openly visible signs or other appropriate media at entrances and other locations to notify the public of the availability of the site for reasonable public access. C. Ceremonies.The Sponsor shall notify RCO no later than two weeks before a dedication ceremony for this project. The Sponsor shall verbally acknowledge the applicable grant program's funding contribution at all dedication ceremonies and in all advertisements and mailings thereof,and any and all of its related digital media publications. PROVISIONS APPLYING TO DEVELOPMENT,MAINTENANCE,RENOVATION,AND RESTORATION PROJECTS The following provisions shall be in force: A. Operations and Maintenance. Properties,structures,and facilities developed,maintained,or operated with the assistance of money granted per this Agreement and within the project area shall be built, operated, and maintained according to applicable regulations, laws, building codes, and health and public safety standards to assure a reasonably safe condition and to prevent premature deterioration. It is the Sponsor's sole responsibility to ensure the same are operated and maintained in a safe and operable condition.The RCO does not conduct safety inspections or employ or train staff for that purpose. B. Document Review and Approval.Prior to commencing construction or finalizing the design,the Sponsor agrees to submit one copy of all construction and restoration plans and specifications to RCO for review solely for compliance with the scope of work to be identified in the Agreement. RCO does not review for, and disclaims any responsibility to review for safety,suitability,engineering, compliance with code,or any matters other than the scope so identified. Although RCO staff may provide tentative guidance to a Sponsor on matters related to site accessibility by persons with a disability, it is the Sponsor's responsibility to confirm that all legal requirements for accessibility are met even if RCO:20-1237 Revision Date: 6/1/2021 Page 17 of 21 the RCO guidance would not meet such requirements 1) Change orders that impact the amount of funding or changes to the scope of the project as described to and approved by the RCO must receive prior written approval of the RCO. C. Control and Tenure.The Sponsor must provide documentation that shows appropriate tenure and term(such as long-term lease, perpetual or long-term easement, or perpetual or long-term fee simple ownership,or landowner agreement or interagency agreement for the land proposed for construction, renovation, or restoration.The documentation must meet current RCO requirements identified in this Agreement as of the effective date of this Agreement unless otherwise provided in any applicable manual, RCW,WAC, or as approved by the RCO. D. Use of Best Management Practices.Sponsors are encouraged to use best management practices including those developed as part of the Washington State Aquatic Habitat Guidelines(AHG)Program.AHG documents include "Integrated Streambank Protection Guidelines", 2002;"Land Use Planning for Salmon, Steelhead and Trout:A land use planner's guide to salmonid habitat protection and recovery",2009","Protecting Nearshore Habitat and Functions in Puget Sound",2010; "Stream Habitat Restoration Guidelines",2012;"Water Crossing Design Guidelines",2013; and"Marine Shoreline Design Guidelines", 2014.These documents, along with new and updated guidance documents,and other information are available on the AHG Web site. Sponsors are also encouraged to use best management practices developed by the Washington Invasive Species Council(WISC)described in"Reducing Accidental Introductions of Invasive Species'which is available on the WISC Web site. E. At no time shall the Sponsor design, construct, or operate this grant funded project in a way that unreasonably puts the public, itself, or others at risk of injury or property damage.The Sponsor agrees and acknowledges that the Sponsor is solely responsible for safety and risk associated with the project,that RCO does not have expertise, capacity,or a mission to review,monitor, or inspect for safety and risk,that no expectation exists that RCO will do so, and that RCO is in no way responsible for any risks associated with the project. LONG-TERM OBLIGATIONS OF THE PROJECTS AND SPONSORS A. Long-Term Obligations.This section applies to completed projects only B. Perpetuity. For acquisition,development,and restoration projects,or a combination thereof, unless otherwise allowed by applicable manual, policy, program rules,or this Agreement,or approved in writing by RCO The RCO requires that the project area continue to function for the purposes for which these grant funds were approved, in perpetuity. C. Conversion.The Sponsor shall not at any time convert any real property(including any interest therein)or facility acquired,developed, renovated, and/or restored pursuant to this Agreement, unless provided for in applicable statutes, rules, and policies.Conversion includes, but is not limited to, putting such property(or a portion of it)to uses other than those purposes for which funds were approved or transferring such property to another entity without prior approval via a written amendment to the Agreement. All real property or facilities acquired,developed, renovated, and/or restored with funding assistance shall remain in the same ownership and in public use/access status in perpetuity unless otherwise expressly provided in the Agreement or applicable policies or unless a transfer or change in use is approved by the RCO through an amendment. Failure to comply with these obligations is a conversion. Further, if the project is subject to operation and or maintenance obligations,the failure to comply with such obligations,without cure after a reasonable period as determined by the RCO, is a conversion. Determination of whether a conversion has occurred shall be based upon all terms of the Agreement, and all applicable state of federal laws or regulation. 1) When a conversion has been determined to have occurred,the Sponsor shall remedy the conversion as set forth in this Agreement(with incorporated documents)and as required by all applicable policies, manuals, WACs and laws that exist at the time the remedy is implemented or the right to the remedy is established by a court or other decision-making body, and the RCO may pursue all remedies as allowed by the Agreement or law. CONSTRUCTION,OPERATION,USE,AND MAINTENANCE OF ASSISTED PROJECTS The following provisions shall be in force for this agreement: A. Property and facility operation and maintenance. Sponsor must ensure that properties or facilities assisted with the grant funds, including undeveloped sites, are built,operated, used, and maintained: 1) According to applicable federal,state,and local laws and regulations, including public health standards and building codes; 2) In a reasonably safe condition for the project's intended use; RCO:20-1237 Revision Date:6/1/2021 Page 18 of 21 3) Throughout its estimated useful service life so as to prevent undue deterioration; 4) In compliance with all federal and state nondiscrimination laws, regulations and policies. B. Open to the public. Unless otherwise specifically provided for in the Agreement,and in compliance with applicable statutes, rules,and applicable WACs and manuals,facilities must be open and accessible to the general public,and must: 1) Be constructed, maintained, and operated to meet or exceed the minimum requirements of the most current guidelines or rules, local or state codes, Uniform Federal Accessibility Standards,guidelines,or rules, including but not limited to:the International Building Code,the Americans with Disabilities Act,and the Architectural Barriers Act, as amended and updated. 2) Appear attractive and inviting to the public except for brief installation,construction, or maintenance periods. 3) Be available for appropriate use by the general public at reasonable hours and times of the year, according to the type of area or facility, unless otherwise stated in RCO manuals or,by a decision of the RCO director in writing. Sponsor shall notify the public of the availability for use by posting and updating that information on its website and by maintaining at entrances and/or other locations openly visible signs with such information. ORDER OF PRECEDENCE This Agreement is entered into, pursuant to, and under the authority granted by applicable federal and state laws The provisions of the Agreement shall be construed to conform to those laws. In the event of a direct and irreconcilable conflict between the terms of this Agreement and any applicable statute, rule,or policy or procedure,the conflict shall be resolved by giving precedence in the following order: A. Federal law and binding executive orders; B. Code of federal regulations; C. Terms and conditions of a grant award to the state from the federal government; D. Federal grant program policies and procedures adopted by a federal agency that are required to be applied by federal law; E. State Constitution, RCW, and WAC; F. Agreement Terms and Conditions and Applicable Manuals; G. Applicable deed restrictions, and/or governing documents. LIMITATION OF AUTHORITY Only RCO's Director or RCO's delegate authorized in writing(delegation to be made prior to action)shall have the authority to alter, amend, modify, or waive any clause or condition of this Agreement; provided that any such alteration, amendment, modification,or waiver of any clause or condition of this Agreement is not effective or binding unless made as a written amendment to this Agreement and signed by the RCO Director or delegate. WAIVER OF DEFAULT Waiver of any default shall not be deemed to be a waiver of any subsequent default.Waiver or breach of any provision of the Agreement shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the Agreement unless stated to be such in writing, signed by the director, or the director's designee, and attached as an amendment to the original Agreement. APPLICATION REPRESENTATIONS—MISREPRESENTATIONS OR INACCURACY OR BREACH The Funding Entity(if different from RCO)and RCO rely on the Sponsors application in making its determinations as to eligibility for,selection for, and scope of, funding grants.Any misrepresentation,error or inaccuracy in any part of the application may be deemed a breach of this Agreement. SPECIFIC PERFORMANCE RCO may, at it's discretion, enforce this Agreement by the remedy of specific performance,which means Sponsors' completion of the project and/or its completion of long-term obligations as described in this Agreement. However,the remedy RCO:20-1237 Revision Date:6/1/2021 Page 19 of 21 of specific performance shall not be the sole or exclusive remedy available to RCO. No remedy available to the RCO shall be deemed exclusive.The RCO may elect to exercise any, a combination of,or all of the remedies available to it under this Agreement,or under any provision of law,common law, or equity, including but not limited to seeking full or partial repayment of the grant amount paid and damages. TERMINATION AND SUSPENSION The RCO requires strict compliance by the Sponsor with all the terms of this Agreement including,but not limited to,the requirements of the applicable statutes, rules, and RCO policies,and with the representations of the Sponsor in its application for a grant as finally approved by RCO. For federal awards, notification of termination will comply with 2 C F R.§200.340. A. For Cause. 1) The RCO director may suspend or terminate the obligation to provide funding to the Sponsor under this Agreement: a) If the Sponsor breaches any of the Sponsor's obligations under this Agreement; b) If the Sponsor fails to make progress satisfactory to the RCO director toward completion of the project by the completion date set out in this Agreement. Included in progress is adherence to milestones and other defined deadlines;or c) If the primary and secondary Sponsor(s)cannot mutually agree on the process and actions needed to implement the project; 2) Prior to termination,the RCO shall notify the Sponsor in writing of the opportunity to cure. If corrective action is not taken within 30 days or such other time period that the director approves in writing,the Agreement may be terminated. In the event of termination,the Sponsor shall be liable for damages or other relief as authorized by law and/or this Agreement. 3) RCO reserves the right to suspend all or part of the Agreement,withhold further payments,or prohibit the Sponsor from incurring additional obligations of funds during the investigation of any alleged breach and pending corrective action by the Sponsor, or a decision by the RCO to terminate the Contract. B. For Convenience.Except as otherwise provided in this Agreement, RCO may, by ten(10)days written notice, beginning on the second day after the mailing,terminate this Agreement, in whole or in part when it is in the best interest of the state. If this Agreement is so terminated, RCO shall be liable only for payment required under the terms of this Agreement prior to the effective date of termination.A claimed termination for cause shall be deemed to be a "Termination for Convenience"if it is determined that: 1) The Sponsor was not in default; or 2) Failure to perform was outside Sponsor's control,fault or negligence. C. Rights and Remedies of the RCO. 1) The rights and remedies of RCO provided in this Agreement are not exclusive and are in addition to any other rights and remedies provided by law. 2) In the event this Agreement is terminated by the director, after any portion of the grant amount has been paid to the Sponsor under this Agreement due to Sponsor's breach of the Agreement or other violation of law,the director may require that any amount paid be repaid to RCO for redeposit into the account from which the funds were derived. However, any repayment shall be limited to the extent repayment would be inequitable and represent a manifest injustice in circumstances where the project will fulfill its fundamental purpose for substantially the entire period of performance and of long-term obligation. D. Non Availability of Funds.The obligation of the RCO to make payments is contingent on the availability of state and federal funds through legislative appropriation and state allotment. If amounts sufficient to fund the grant made under this Agreement are not appropriated to RCO for expenditure for this Agreement in any biennial fiscal period, RCO shall not be obligated to pay any remaining unpaid portion of this grant unless and until the necessary action by the Legislature or the Office of Financial Management occurs. If RCO participation is suspended under this section for a continuous period of one year, RCO's obligation to provide any future funding under this Agreement shall terminate. Termination of the Agreement under this section is not subject to appeal by the Sponsor. 1) Suspension:The obligation of the RCO to manage contract terms and make payments is contingent upon the state appropriating state and federal funding each biennium. In the event the state is unable to appropriate such funds by the first day of each new biennium RCO reserves the right to suspend the Agreement,with ten(10)days written notice, until such time funds are appropriated. Suspension will mean all work related to the contract must cease until such time funds are obligated to RCO and the RCO provides RCO:20-1237 Revision Date:6/1/2021 Page 20 of 21 notice to continue work. 2) No Waiver.The failure or neglect of RCO to require strict compliance with any term of this Agreement or to pursue a remedy provided by this Agreement or by law shall not act as or be construed as a waiver of any right to fully enforce all rights and obligations set forth in this Agreement and in applicable state or federal law and regulations. DISPUTE HEARING Except as may otherwise be provided in this Agreement,when a dispute arises between the Sponsor and the RCO,which cannot be resolved,either party may request a dispute hearing according to the process set out in this section. Either party's request for a dispute hearing must be in writing and clearly state: A. The disputed issues; B. The relative positions of the parties; C. The Sponsor's name, address, project title, and the assigned project number. In order for this section to apply to the resolution of any specific dispute or disputes,the other party must agree in writing that the procedure under this section shall be used to resolve those specific issues.The dispute shall be heard by a panel of three persons consisting of one person chosen by the Sponsor,one person chosen by the director,and a third person chosen by the two persons initially appointed. If a third person cannot be agreed on,the persons chosen by the Sponsor and director shall be dismissed and an alternate person chosen by the Sponsor, and one by the director shall be appointed and they shall agree on a third person.This process shall be repeated until a three person panel is established. Any hearing under this section shall be informal,with the specific processes to be determined by the disputes panel according to the nature and complexity of the issues involved.The process may be solely based on written material if the parties so agree.The disputes panel shall be governed by the provisions of this Agreement in deciding the disputes. The parties shall be bound by the majority decision of the dispute panelists, unless the remedy directed by that panel is beyond the authority of either or both parties to perform, as necessary,or is otherwise unlawful. Request for a disputes hearing under this section by either party shall be delivered or mailed to the other party.The request shall be delivered or mailed within thirty(30)days of the date the requesting party has received notice of the action or position of the other party which it wishes to dispute.The written agreement to use the process under this section for resolution of those issues shall be delivered or mailed by the receiving party to the requesting party within thirty(30)days of receipt by the receiving party of the request. All costs associated with the implementation of this process shall be shared equally by the parties. ATTORNEYS'FEES In the event of litigation or other action brought to enforce contract terms,each party agrees to bear its own costs and attorneys'fees. GOVERNING LAW/VENUE This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington. In the event of a lawsuit involving this Agreement, venue shall be in Thurston County Superior Court if legally proper;otherwise venue shall be in the Superior Court of a county where the project is situated, if venue there is legally proper,and if not, in a county where venue is legally proper.The Sponsor, by execution of this Agreement acknowledges the jurisdiction of the courts of the State of Washington and agrees to venue as set forth above. SEVERABILITY The provisions of this Agreement are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever,such illegality or invalidity shall not affect the validity of the remainder of the Agreement. END OF STANDARD TERMS AND CONDITIONS This is the end of the Standard Terms and Conditions of the Agreement. RCO: 20-1237 Revision Date:6/1/2021 Page 21 of 21 Date: August 17, 2021 To: City Council From: Nathan West, City Manager Sarina Carrizosa, Finance Director Subject: Second Amendment to the 2021 Budget Background / Analysis: The 2021 Budget is being amended for the second time, primarily to bring the budget into alignment with the recently adopted 2022-2027 Capital Facilities Plan (CFP), as well as, adjust revenues and expenditures that have higher (or lower) than anticipated year-to-date account activity, or that require minor accounting corrections. Items in the second amendment that are not capital in nature have also been approved by City Council at previous meetings. Attached is a detailed list of proposed budget changes, the budget amendment ordinance, including the Exhibit A which lists total revenues and expenditures by fund for the 2021 Budget Amendment #1 and proposed Amendment #2 for comparison. This is the second reading of the ordinance. Since the first reading there have been no changes to the amendment. Since many of the individual actions require funding to come from reserves (money unspent at the end of the fiscal year automatically rolls into reserves/fund balance), approval of the ordinance will require a super majority of the entire Council, or five (5) affirmative votes. Summary: The 2021 Budget is being amended for the second time to reflect changes in revenues and expenditures that have occurred during the second quarter of 2021. This budget amendment primarily includes capital adjustments resulting from the adoption of the 2022-2027 Capital Facilities Plan to ensure consistency with the Budget. This is the second reading of the ordinance. Since the first reading there have been no changes to the amendment. As this budget amendment includes new revenues as well as an authorization to use funds from reserves, the ordinance must be approved by a super-majority of the entire Council, or at least five (5) affirmative votes. Funding: Please see the detailed summary attached to this memo. Recommendation: The requested action for this issue is as follows: 1. Conduct the second reading of the 2021 Budget Amendment #2 ordinance; and 2. Adopt the ordinance amending the 2021 Budget for the second time. August 17, 2021 G - 1 Tonight’s meeting will include the second reading and adoption of the budget amendment ordinance. If you have any questions or concerns, please contact Finance Director Sarina Carrizosa, or City Manager, Nathan West at your convenience. Funding Overview: Please see the “Detailed list of proposed budget changes” attachment to this memo for a full listing of all funding changes. Attached: Detailed list of proposed budget changes 2021 Budget Ordinance – Amendment #2 Exhibit A August 17, 2021 G - 2 BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes Dept of Ecology; SMP Periodic Update Grant Increase 6,000 - 001-4060-334-03-10 Grant Funds Climate Resiliency Plan 2020 Carryover - 50,000 001-4060-558-41-50 Council Approved 11/17/20 Climate Resiliency Plan - Task 2 Scope Increase - 28,000 001-4060-558-41-50 Council Approved 7/6/2021 Waterfront Center Grant carryover from 2020 - 589,500 001-4071-558-41-50 Council Approved 6/15/21 Soil Management Plan - 5,500 001-4071-558-41-50 State Requirement TR0821 - Facility Assessment - 8,000 001-7012-597-59-91 Reprioritized in CFP PD0120 - Police Taser Replacements - 2,200 001-5012-597-59-91 Carried from 2020 IT0716 - ERP Road Map - 1,000,000 001-9029-597-59-91 Reprioritized in CFP TOTAL GENERAL FUND 6,000 1,683,200 Correction to carryover for projects from 2020 - (35,000) 105-7840-597-59-91 Budgetary correction TR0114 - Hill St ODT Development - (210,000) 105-7840-597-59-91 Reprioritized in CFP TOTAL REET #1 FUND - (245,000) TR0618 - Stevens Middle School Walking Routes - (15,000) 160-7841-597-59-91 Reprioritized in CFP TR0220 - Traffic Circle Program - (8,000) 160-7841-597-59-91 Reprioritized in CFP TR0920 - Lauridsen Blvd Flashing Beacons - (40,000) 160-7841-597-59-91 Reprioritized in CFP TR0218 - Lincoln Street Safety - 132,000 160-7841-597-59-91 Approved by Council 6/15/21 TOTAL REET #2 FUND - 69,000 Repayment of CDBG Loans 522,500 - 172-4130-368-10-00 Payment of CDBG Loans Peninsula Housing Authority CDBG Grant; Lee Plaza - 150,000 172-4130-559-52-01 Council Approved 5/18/21 Peninsula Housing Authority CDBG Grant; Affordable Housing - 150,000 172-4130-559-52-01 Council Approved 5/18/21 William Shore Pool Grant carryover from 2020 - 121,600 172-4130-559-52-01 Carryover from 2020 William Shore Pool Grant carryover from 2020 121,600 - 172-4130-333-14-22 Carryover from 2020 TOTAL PA HOUSING REHAB FUND 644,100 421,600 Event Grant Carryover from 2020 - 3,900 101-1430-557-41-50 Carryover from 2020 Dream Playground Generation II Grant - 50,000 101-1430-557-41-50 Grant carry over from 2020 Correction to transfer for Dream Playground II LTAX grant 50,000 - 101-1430-397-10-99 Budgetary Correction TOTAL LODGING TAX FUND 50,000 53,900 PD0119 - Computer Aided Dispatch - 51,400 107-5160-597-5991 Reprioritized in CFP TOTAL PENCOM FUND - 51,400 FD0219 - EOC Design carryover from 2020 20,200 - 310-5950-337-10-00 50% reimbursed by County FD0219 - EOC Design carryover from 2020 - 40,400 310-5950-594-65-10 Carryover from 2020 PD0120 - Police Taser Replacements - 2,200 310-5950-594-65-10 Reprioritized in CFP PD0120 - Police Taser Replacements 2,200 - 310-5950-397-10-91 Reprioritized in CFP FD0318 - Emergency Mgmt Pods - 50,000 310-5950-594-65-10 Reprioritized in CFP FD0315 - Fire Station Garage Door Replacement (50,000) - 310-5950-397-10-91 Budgetary Correction PF0119 - Computer Aided Dispatch (88,600) - 310-5950-397-10-91 Reprioritized in CFP PK0819 - City Pier Railing replacement - (130,000) 310-8985-594-65-10 Reprioritized in CFP PK0919 - Fine Arts Center Capital Improvements - 3,200 310-8985-594-65-10 Reprioritized in CFP PK0119 - Erickson Playfield Pump Track Transfer from LTAX 100,000 - 310-8985-397-10-91 Reprioritized in CFP PK0119 - Erickson Playfield Pump Track - 250,000 310-8985-594-65-10 Reprioritized in CFP TR0621 - Waterfront Trail Repairs - Transfer to TBD Fund - (109,200) 310-8985-594-65-10 Reprioritized in CFP TR0621 - Waterfront Trail Repairs - Transfer to TBD Fund (100,000) - 310-8985-397-10-91 Reprioritized in CFP TR0621 - Waterfront Trail Repairs - Transfer to TBD Fund - 9,200 310-8985-597-59-91 Reprioritized in CFP Correction to transfer for Dream Playground II LTAX grant - 50,000 310-8985-597-59-99 Budgetary Correction TOTAL GOVERNMENTAL CAPITAL FUND (116,200) 165,800 Detailed List of Proposed Budget Changes - 2021 Budget Amendment #2 August 17, 2021 G - 3 BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes TR0218 - Lincoln Street Safety - 702,300 312-7930-595-65-10 Council Approved 6/15/21 TR0218 - Lincoln Street Safety Grant Increase 9,000 - 312-7930-334-03-60 Reprioritized in CFP TR0218 - Lincoln Street Safety Transfer Increase 132,000 - 312-7930-397-10-91 Reprioritized in CFP TR0615 - Golf Course Road Chip Seal (1st St to City limits) - 100,000 312-7930-595-65-10 Reprioritized in CFP TR0121 - Pavement Management Plan - 200,000 312-7930-595-65-10 Reprioritized in CFP TR0618 - Stevens Middle School Walking Routes - (15,000) 312-7930-595-65-10 Reprioritized in CFP TR0618 - Stevens Middle School Walking Routes (15,000) - 312-7930-397-10-91 Reprioritized in CFP TR0111 - Marine Channel Bridge - (9,800) 312-7930-595-65-10 Reprioritized in CFP TR1216 - 5th & Liberty Solar Speed - (5,000) 312-7930-595-65-10 Reprioritized in CFP TR0621 - Waterfront Trail Repairs - Transfer to TBD Fund 9,200 - 312-7930-397-10-91 Reprioritized in CFP TR0621 - Waterfront Trail Repairs - Transfer to TBD Fund 100,000 - 312-7930-397-10-91 Reprioritized in CFP TR0621 - Waterfront Trail Repairs - Transfer to TBD Fund - 109,200 312-7930-595-65-10 Reprioritized in CFP TR0114 - Hill St ODT Development - (3,714,000) 312-7930-595-65-10 Reprioritized in CFP TR0114 - Hill St ODT Development (210,000) - 312-7930-397-10-91 Reprioritized in CFP TR0114 - Hill St ODT Development (3,505,000) - 312-7930-333-20-20 Reprioritized in CFP TR0209 - Race Street Design - 550,000 312-7930-595-65-10 Reprioritized in CFP TR0918 - Downtown Tree/Sidewalk Replacement Phase III - (300,000) 312-7930-595-65-10 Reprioritized in CFP TR0101 - Laurel Street Stairs - (450,000) 312-7930-595-65-10 Reprioritized in CFP TR1215 - City Hall East Parking lot - (8,800) 312-7930-595-65-10 Reprioritized in CFP TR1215 - City Hall East Parking lot 71,800 - 312-7930-334-03-10 Reprioritized in CFP TR0715 - 16th St LID (C-L)- 24,700 312-7930-595-65-10 Reprioritized in CFP TR0715 - 16th St LID (C-L)159,800 - 312-7930-334-03-10 Reprioritized in CFP TR0920 - Lauridsen Blvd Flashing Beacons (40,000) - 312-7930-397-10-91 Reprioritized in CFP TR0920 - Lauridsen Blvd Flashing Beacons - (40,000) 312-7930-595-65-10 Reprioritized in CFP TR0919 - Traffic Safety Camera Program - (35,000) 312-7930-595-65-10 Reprioritized in CFP TR0909 - Wayfinding & ODT Signage - (212,200) 312-7930-595-65-10 Reprioritized in CFP TR0220 - Traffic Circle Program - (80,000) 312-7930-595-65-10 Reprioritized in CFP TR0220 - Traffic Circle Program (8,000) - 312-7930-397-10-91 Reprioritized in CFP TR0220 - Traffic Circle Program (72,000) - 312-7930-331-20-20 Reprioritized in CFP TR0821 - Facility Assessment - 8,000 312-7930-595-65-10 Reprioritized in CFP TR0821 - Facility Assessment 8,000 - 312-7930-397-10-91 Reprioritized in CFP TOTAL TRANSPORTATION BENEFIT DISTRICT CAPITAL FUND (3,360,200) (3,175,600) CLCAP - Maintenance Capital Contribution - (50,000) 451.7188.594.6510 Reprioritized in CFP CL0119 - Overhead reconductoring 2020 - 50,000 451.7188.594.6510 Reprioritized in CFP CL0217 - I Street Substation Switchgear Replacement - (500,000) 451.7188.594.6510 Reprioritized in CFP CL0420 - College Street LTC Load Tap Changer Replacement - (200,000) 451.7188.594.6510 Reprioritized in CFP CL0319 - Underground Cable Replacement - (48,000) 451.7188.594.6510 Reprioritized in CFP CL0919 - "A" Street Substation Switchgear Replacement - (500,000) 451.7188.594.6510 Reprioritized in CFP TOTAL ELECTRIC CAPITAL FUND - (1,248,000) CAPWT - General Water Capital - (50,000) 452-7388-594-6510 Reprioritized in CFP WT0419 - Decant Facility at Transfer Station - Water Soils Dec - (165,000) 452-7388-594-6510 Reprioritized in CFP WT0218 - Reservoir Instrumentation Repairs - (228,900) 452-7388-594-6510 Reprioritized in CFP WT0619 - Peabody Reservoir Inlet Pipe Replacement - (300,000) 452-7388-594-6510 Reprioritized in CFP WT0321 - Facility Assessment - 8,000 452-7388-594-6510 Reprioritized in CFP WT0221 - Race Street Water Main Replacement South - 637,000 452-7388-594-6510 Reprioritized in CFP WT0421 - Race Street Water Main Replacement North - 125,000 452-7388-594-6510 Reprioritized in CFP WT0519 - Water Treatment Plant Repairs - (110,000) 452-7388-594-6510 Reprioritized in CFP WT0319 - Ground Water Resiliency Program - (650,000) 452-7388-594-6510 Reprioritized in CFP WT0612 - 3rd & Vine Street Main - (360,000) 452-7388-594-6510 Reprioritized in CFP WT0320 - Morse Creek Transmission Main Eval/Design - (400,000) 452-7388-594-6510 Reprioritized in CFP WT0120 - Water System SCADA Upgrade - (650,000) 452-7388-594-6510 Reprioritized in CFP TOTAL WATER CAPITAL FUND - (2,143,900) August 17, 2021 G - 4 BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes CAPWW - General Wastewater Capital - (50,000) 453-7488-594-6510 Reprioritized in CFP WW0219 - WWTP Digester Cleaning & Repair - (100,000) 453-7488-594-6510 Reprioritized in CFP WW0519 - Decant Facility at Tsfr Station - (165,000) 453-7488-594-6510 Reprioritized in CFP WW0420 - WWTP Potable Water Air-Gap - 25,000 453-7488-594-6510 Reprioritized in CFP WW0121 - Facility Assessment - 8,000 453-7488-594-6510 Reprioritized in CFP WW0508 - Digester Mixing Improvement WWTP - (50,000) 453-7488-594-6510 Reprioritized in CFP WW0419 - WWTP HVAC Replacement - (200,000) 453-7488-594-6510 Reprioritized in CFP TOTAL WASTEWATER CAPITAL FUND - (532,000) SW0112 - Decant Facility at Transfer Station - (486,300) 454.7588.594.6510 Reprioritized in CFP SW0120 - Landfill Pump Station 17 Repair - (115,000) 454.7588.594.6510 Reprioritized in CFP SW0121 - Landfill Access Road Repair - 60,000 454.7588.594.6510 Reprioritized in CFP SW0221 - Facility Assessment - 8,000 454.7588.594.6510 Reprioritized in CFP TOTAL SOLID WASTE CAPITAL FUND - (533,300) DR0213 - H Street Outfall Improvements - (475,500) 456.7688.594.6510 Reprioritized in CFP DR0120 - Decant Facility at Transfer Station - Stormwater Soil - (165,000) 456.7688.594.6510 Reprioritized in CFP DR0119 - N Street Outfall Improvement - 50,000 456.7688.594.6510 Reprioritized in CFP DR0804 - Lincoln Park/Big Boy Pond Study - 2,200 456.7688.594.6510 Reprioritized in CFP DR0121 - Facility Assessment - 8,000 456.7688.594.6510 Reprioritized in CFP DR0215 - Francis Street Outfall - (65,000) 456.7688.594.6510 Reprioritized in CFP Curbside and Commercial Bins - 770,000 456.7688.594.6510 Council approved 3/16/21 TOTAL STORMWATER CAPITAL FUND - 124,700 TR0405 - Alley Paving - 125,000 404.7580.597.5991 Budgetary Correction Transfer to Capital for Solid Waste Vehicles - 2,736,000 404-7538-597-5991 Approved by Council 3/16/21 WCI Contract - 40,000 404-7538-537-41-50 Appoved by Council TOTAL SOLID WASTE FUND - 2,736,000 CAPM1 Medic 1 Revolving - (30,600) 409-6025-594-6410 Reprioritized in CFP Paramedicine Operating Supplies - 10,000 409-6027-526-31-01 Community Paramedicine Overtime - 1,000 409-6027-526-10-11 TOTAL MEDIC 1 FUND - (19,600) TR0414 - Peabody Creek/Lincoln Street Culvert - 296,300 403-7480-597-59-91 Reprioritized in CFP FD0318 - Emergency Management Pods - (5,500) 403-7480-597-10-89 Budgetary Correction FD0318 - Emergency Management Pods - 400 403-7480-597-59-91 Budgetary Correction TOTAL WASTEWATER FUND - 400 Insurance settlement 800,000 - 413-7481-395-20-00 Approved by Council 2/2/21 Department of Justice payment - 800,000 413-7481-598-10-00 Approved by Council 2/2/21 TOTAL HARBOR CLEAN-UP FUND 800,000 800,000 Police Department #1411 - 2002 Ford Crown Victoria - 1,100 501-7630-594-6410 Reprioritized in CFP Police Department #1403 - 2004 Ford Crown Victoria - 1,100 501-7630-594-6410 Reprioritized in CFP Police Department #5107 - 2005 Ford Crown Victoria - 1,100 501-7630-594-6410 Reprioritized in CFP Fire Department #4200 - 2004 GMC 1500 4X4 Pickup - 2,600 501-7630-594-6410 Reprioritized in CFP Water Division #1782 - 1993 GMC Kodiak 5 Yd Dump Truck - 25,800 501-7630-594-6410 Reprioritized in CFP Water Division GMC Canyon Pickup - 700 501-7630-594-6410 Reprioritized in CFP Solid Waste Division - #5802 Toyota Prius - 40,100 501-7630-594-6410 Carried from 2020 Solid Waste Division - #1081 - 2010 Peterbilt Refuse Truck - 14,000 501-7630-594-6410 Reprioritized in CFP Street Division #4701 - 2004 GMC 3500 Service Truck - 8,800 501-7630-594-6410 Reprioritized in CFP Street Division #1579 - Freightliner 5 yd Dump Truck - 212,000 501-7630-594-6410 Carried from 2020 Street Division #1603 - Freightliner 10 yd Dump Truck - 318,400 501-7630-594-6410 Carried from 2020 Equipment Services Caterpillar 5000 lb Forklift - 6,100 501-7630-594-6410 Reprioritized in CFP Equipment Services Dodge Caravan - (5,700) 501-7630-594-6410 Reprioritized in CFP Parks and Recreation - Dodge 4X4 Flatbed Truck Snow Plow - 1,600 501-7630-594-6410 Reprioritized in CFP Parks and Recreation - Grasshopper Mower - 400 501-7630-594-6410 Reprioritized in CFP Electric Division - #155 Manlift Truck - 275,600 501-7630-594-6410 Carried from 2020 Transfer in for Solid Waste Vehicles 2,736,000 - 501-7630-397-1091 Approved by Council 3/16/21 Solid Waste Vehicles - 2,736,000 501-7630-594-6410 Approved by Council 3/16/21 TOTAL EQUIPMENT SERVICES FUND 2,736,000 3,639,700 IT0218 - Click2Gov3 - (5,000) 502.2082.594.6510 Reprioritized in CFP IT0514 - Data Storage Array Systems - (150,000) 502.2082.594.6510 Reprioritized in CFP IT0716 - ERP Road Map - 1,675,000 502.2082.594.6510 Reprioritized in CFP IT0716 - ERP Road Map 1,000,000 - 502-2082-397-1091 Reprioritized in CFP IT1018 - UPS Replacement - Disaster Recovery Data Center - 60,000 502.2082.594.6510 Reprioritized in CFP TOTAL IT FUND 1,000,000 1,580,000 August 17, 2021 G - 5 -1- ORDINANCE NO._____ AN ORDINANCE of the City of Port Angeles, Washington, amending the City’s 2021 budget. WHEREAS, the Annual Budget of the City of Port Angeles for the year 2021, was adopted, approved and confirmed on December 1, 2020, in Ordinance No. 3669; and WHEREAS, the first 2021 budget amendment was adopted, approved and confirmed by Ordinance No. 3774 on the 6th day of April, 2021; and WHEREAS, now there exists an emergency that could not reasonably have been foreseen when the 2021 budget was adopted. NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: Section 1. The Council finds and declares: A. There exists an emergency that could not reasonably have been foreseen when the 2021 budget was adopted. The facts constituting the emergency include, but are not limited to: 1. Unanticipated additional revenue; and 2. Unanticipated reduced revenue; and 3. Unanticipated additional and reduced expenditures primarily for changes in planned capital expenditures as previously authorized by Council. B. These facts require amendments to the adopted budget in order to meet the expenses of government of the City for the fiscal year ending December 31, 2021. August 17, 2021 G - 6 -2- Section 2. On the basis of the foregoing findings, pursuant to RCW 35A.33.090, the City Council declares that an emergency exists. Section 3. To respond to the budget emergency, the 2021 budget appropriation for each separate fund as set forth in Ordinance No. 3669 and as amended in Ordinance No. 3774, is amended as shown in the attached Exhibit A. Section 4. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener’s errors, references, ordinance numbering, section and subsection numbers and any references thereto. Section 5. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles by a vote of one more than the majority of all members of the legislative body at a regular meeting of said Council on the ____ day of ____________, 2021. _______________________________ Kate Dexter, Mayor ATTEST: APPROVED AS TO FORM: _______________________________ _______________________________ Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney PUBLISHED: ___________________ By Summary August 17, 2021 G - 7 CITY of PORT ANGELES 2021 Budget Ordinance Exhibit A Fund Div.Name / Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending Balance - Est.Balance - Est.Balance - Est.Balance - Est. GENERAL FUND (Note: Divisional totals for reference only) Fund Balance:6,670,833 5,873,533 8,964,461 6,489,961 001.1160 City Council 20,500 71,500 20,500 71,500 001.1210 City Manager 336,500 414,400 336,500 414,400 001.1211 Customer Commitment 0 3,000 0 3,000 001.1220 Human Resources 100,400 218,800 100,400 218,800 001.1230 City Clerk 111,400 186,000 111,400 186,000 001.2001 Finance - Revenue 14,033,900 0 14,033,900 0 001.2020 Finance Administration 233,000 832,300 233,000 832,300 001.2023 Accounting 528,300 961,700 528,300 961,700 001.2025 Customer Service 1,076,300 1,151,800 1,076,300 1,151,800 001.2070 Reprographics 37,000 46,600 37,000 46,600 001.3030 City Attorney 367,300 552,000 367,300 552,000 001.3012 Jail Contributions 0 894,400 0 894,400 001.4060 Planning 350,000 545,500 356,000 623,500 001.4050 Building 465,000 265,800 465,000 265,800 001.4071 Economic Development 0 51,900 0 646,900 001.5010 Police Administration 0 754,600 0 754,600 001.5012 PenCom/Capital Transfers 303,100 385,400 303,100 387,600 001.5021 Police Investigation 2,700 1,077,800 2,700 1,077,800 001.5022 Police Patrol 838,000 4,101,300 838,000 4,101,300 001.5026 Police Reserves & Volunteers 0 11,500 0 11,500 001.5029 Police Records 14,100 465,800 14,100 465,800 001.5050 Police Facilities Maintenance 16,300 20,100 16,300 20,100 001.6010 Fire Administration 60,100 238,800 60,100 238,800 001.6012 PenCom/Medic I Support 0 448,500 0 448,500 001.6020 Fire Suppression 0 1,366,700 0 1,366,700 001.6030 Fire Prevention 7,800 107,900 7,800 107,900 001.6045 Fire Training 3,000 103,700 3,000 103,700 001.6050 Fire Facilities Maintenance 0 59,400 0 59,400 001.7010 Public Works Administration 1,043,600 2,124,200 1,043,600 2,124,200 001.7012 Public Works CIP 0 15,000 0 23,000 001.7032 Public Works Telecommunications 32,800 32,800 32,800 32,800 001.8010 Parks Administration 0 271,400 0 271,400 001.8012 Senior Center 94,500 161,500 94,500 161,500 001.8050 Ocean View Cemetery 115,000 186,200 115,000 186,200 001.8080 Park Facilities 0 2,233,600 0 2,233,600 001.8112 Senior Center Facilities 0 57,700 0 57,700 001.8131 Central Services Facilities 410,100 503,800 410,100 503,800 001.8155 Facility Rentals 57,000 115,400 57,000 115,400 001.8221 Sports Programs 57,500 149,500 57,500 149,500 001.9029 General Unspecified 27,200 351,400 27,200 1,351,400 001 TOTAL General Fund 6,670,833 20,742,400 21,539,700 5,873,533 8,964,461 20,748,400 23,222,900 6,489,961 SPECIAL REVENUE FUNDS 101 Lodging Excise Tax Fund 129,305 455,500 485,500 99,305 295,866 505,500 539,400 261,966 102 Street Fund 422,262 1,710,200 1,710,200 422,262 612,935 1,710,200 1,710,200 612,935 105 Real Estate Excise Tax-1 (REET-1) Fund 942,692 269,000 862,800 348,892 1,110,334 269,000 617,800 761,534 107 PenCom Fund 1,223,305 2,851,500 3,437,500 637,305 1,651,858 2,851,500 3,488,900 1,014,458 160 Real Estate Excise Tax-2 (REET-2) Fund 1,006,156 265,700 873,000 398,856 1,248,725 265,700 942,000 572,425 165 Business Improvement Area 54,933 32,300 0 87,233 28,645 32,300 0 60,945 172 Port Angeles Housing Rehab. Fund (17,820)725,100 715,000 (7,720)380,401 1,369,200 1,136,600 613,001 175 Code Compliance Fund 39,594 700 5,300 34,994 40,062 700 5,300 35,462 TOTAL Special Revenue Funds 3,800,427 6,310,000 8,089,300 2,021,127 5,368,826 7,004,100 8,440,200 3,932,726 2021 Budget Amendment #1 2021 Budget Amendment #2Funds August 17, 2021 G - 8 CITY of PORT ANGELES 2021 Budget Ordinance Exhibit A Fund Div.Name / Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending Balance - Est.Balance - Est.Balance - Est.Balance - Est. DEBT SERVICE FUNDS 215 2006 LTGO Bond (Prop. Acquisition) Fund 1,055,707 1,700 1,059,700 (2,293)1,058,046 1,700 1,059,700 46 216 2014 LTGO Bond (Landfill Bluff Stabilization) Fund 181,662 604,100 598,200 187,562 180,991 604,100 598,200 186,891 217 2015 LTGO Bond - Refunding (W.U.G.A.)14,485 237,500 235,000 16,985 14,287 237,500 235,000 16,787 TOTAL Debt Service Funds 1,251,854 843,300 1,892,900 202,254 1,253,324 843,300 1,892,900 203,724 ENTERPRISE / UTILITY FUNDS 401 Electric Utility Fund 7,044,161 22,662,700 21,720,700 7,986,161 8,260,643 22,662,700 21,720,700 9,202,643 402 Water Utility Fund 9,660,403 6,871,900 7,515,000 9,017,303 10,769,304 6,871,900 7,515,000 10,126,204 403 Wastewater Utility Fund 2,619,107 7,190,900 6,874,400 2,935,607 2,905,085 7,190,900 7,165,600 2,930,385 404 Solid Waste Utility Fund 3,595,382 12,036,900 12,724,400 2,907,882 4,885,126 12,036,900 15,625,400 1,296,626 406 Stormwater Utility Fund 2,033,154 2,609,800 2,658,800 1,984,154 2,182,862 2,609,800 2,658,800 2,133,862 409 Medic 1 Utility Fund 1,120,505 3,066,800 3,236,700 950,605 1,332,899 3,066,800 3,217,100 1,182,599 413 Harbor Clean-up Fund (927,580)2,029,100 2,047,600 (946,080)(260,339)2,829,100 2,847,600 (278,839) 421 Conservation Fund 692,078 314,100 316,800 689,378 660,489 314,100 316,800 657,789 TOTAL Enterprise / Utility Funds 25,837,210 56,782,200 57,094,400 25,525,010 30,736,069 57,582,200 61,067,000 27,251,269 ENTERPRISE / INTERNAL SERVICE FUNDS 501 Equipment Services 3,680,761 1,764,500 2,680,200 2,765,061 5,098,577 4,500,500 6,319,900 3,279,177 502 Information Technology 1,622,464 1,824,000 2,473,900 972,564 1,815,957 2,824,000 4,053,900 586,057 503 Self-Insurance 822,664 5,922,000 5,922,000 822,664 841,175 5,922,000 5,922,000 841,175 TOTAL Internal Service Funds 6,125,889 9,510,500 11,076,100 4,560,289 7,755,709 13,246,500 16,295,800 4,706,409 FIDUCIARY FUNDS 602 Firemen's Pension Fund 193,864 15,000 92,600 116,264 291,762 15,000 92,600 214,162 TOTAL Fiduciary Funds 193,864 15,000 92,600 116,264 291,762 15,000 92,600 214,162 PERMANENT FUNDS 601 Cemetery Endowment Fund 420,805 6,000 0 426,805 421,060 6,000 0 427,060 TOTAL Permanent Funds 420,805 6,000 0 426,805 421,060 6,000 0 427,060 CAPITAL FUNDS 310 Governmental Capital Improvement Fund 2,722,370 1,675,500 3,156,000 1,241,870 2,675,150 1,559,300 3,321,800 912,650 312 Transportation Capital 5,348,338 11,214,100 12,766,300 3,796,138 2,984,458 7,853,900 9,590,700 1,247,658 316 Governmental Park Improvement Fund 296,920 11,800 0 308,720 290,737 11,800 0 302,537 451 Electric Capital Fund 11,262,263 878,800 9,308,700 2,832,363 12,585,718 878,800 8,060,700 5,403,818 452 Water Capital Fund 3,899,410 650,000 3,269,300 1,280,110 4,460,403 650,000 1,125,400 3,985,003 453 Wastewater Capital Fund 3,583,476 900,000 2,377,500 2,105,976 3,927,128 900,000 1,845,500 2,981,628 454 Solid Waste Capital Fund 3,272,304 1,871,300 2,225,100 2,918,504 3,093,654 1,871,300 1,691,800 3,273,154 456 Stormwater Capital Fund 2,460,493 425,000 1,236,500 1,648,993 2,571,973 425,000 1,361,200 1,635,773 463 Combined Sewer Overflow Capital Fund 2,299,493 2,362,200 2,506,700 2,154,993 1,555,725 2,362,200 2,506,700 1,411,225 TOTAL Capital Funds 35,145,067 19,988,700 36,846,100 18,287,667 34,144,946 16,512,300 29,503,800 21,153,446 SUB-TOTAL ALL FUNDS 79,445,949 114,198,100 136,631,100 57,012,949 88,936,157 115,957,800 140,515,200 64,378,757 Reserves - Designated 1,327,100 1,437,900 Reserves Used 23,760,100 25,995,300 TOTAL CITYWIDE ALL FUNDS 79,445,949 137,958,200 137,958,200 57,012,949 88,936,157 141,953,100 141,953,100 64,378,757 2021 Budget Amendment #1 2021 Budget Amendment #2Funds August 17, 2021 G - 9 Date: August 17, 2021 To: City Council From: Nathan A. West, City Manager Allyson Brekke, Community and Economic Development Director Subject: Resolution on Lodging Tax Policy and Fund Disbursement Scoring Criteria Background / Analysis: City Council historically stressed the importance of taking a balanced and fair approach to the allocation of Lodging Tax Funds. On July 18, 2018, City Council conducted a work session to develop policy for the use of Lodging Tax Funds. During the meeting a consensus was reached to implement four (4) new policies. City Council passed Resolution 11-18 on August 21, 2018. The policies included: 1.Allocate no less than 25% of annual lodging tax receipts to capital projects, and in addition, no less than 5% to capital reserves. If in any year, the amount of lodging tax fund distributed to capital projects is less than the 25%, the difference shall be set aside for capital projects through reserves. 2.In determining the recipients and amounts of event grants, priority shall be given to events held Mid-October through Mid-May. The Lodging Tax Committee is expected to consider this timeframe relative to the percentage of grants awarded and dollars received. 3.For events receiving grants of lodging tax funds, in addition to the funds awarded to support the event, additional funds shall be allocated for City right-of-way, traffic control, and utility expenses in conjunction with events receiving awards. 4.To expedite the efficient and timely execution of lodging tax allocations, the City Manager is hereby authorized, and the right is hereby delegated to the City Manager, to execute contracts and agreements. On February 24, 2020, the LTAC reevaluated Resolution 11-18 and developed a more targeted guidance document based on evaluation of more recent funding request trends. These trends included more funding allocation percentage flexibility, priorities that addressed non-events and events separately, and scoring criteria that were based upon the revised goals and individual priorities. Summary: On May 27, the Lodging Tax Advisory Committee (LTAC) reviewed, revised and recommended approval of changes to Resolution 11-18. The resolution provides lodging tax funding guidance through disbursement categories, separate funding priorities for non-event and event proposals and scoring criteria for non-event and event proposals. Funding: As proposed, the enhanced policy will ensure a balanced approach to funding of lodging tax eligible expenditures. Specifically, it will provide for better funding guidance through a number of new and revised priorities and revised scoring criteria for both non-events and events. The policy prevents challenges event planners typically face from unanticipated City fees or costs associated with right-of- way permits, traffic control, and utility related needs by providing an allocation to fund these items. Recommendation: Pass resolution. August 17, 2021 H - 1 On May 27, 2021 the LTAC finalized the Vision, Goals and Priorities for Lodging Tax Funding Programs document and recommended its approval to City Council. Changes to Resolution 11-18 include: • Development of LTAC vision statement; • Development of LTAC goals; • Reduction of tourism-related capital facilities annual disbursement from 25% with a 5% reserve to 20% with a 5% reserve. Reserves are to be taken from the initial annual projected available revenues prior to LTAC consideration of expenditure allocation and budget for the annum; • Increase of tourism-related marketing annual disbursement from 20% to 25%; • Revisions to time of event criteria to focus on non-demand periods of the year; • Development of non-event proposal funding priorities; • Development of event proposal funding priorities; and • Revision of proposal scoring criteria for both non-event and event proposals. Funding Overview: The policy will: • Ensure a balanced approach to funding of lodging tax eligible expenditures; • Provide better evaluative guidance for LTAC review of proposals; • Provide for an adequate balance for allocation for tourism related capital projects and reserves and tourism-related marketing; and • Continue to set aside funds to prevent events from being challenged with unanticipated City fees or costs associated with right-of-way permits, traffic control, and utility related needs. These enhancements to Lodging Tax Advisory Fund oversight will result in a more transparent and sustainable approach to tourism promotion, activities, and investments. Attachments: • Draft Resolution with attached Vision, Goals and Priorities for Lodging Tax Funding Programs document August 17, 2021 H - 2 -1- RESOLUTION NO. ____________ A RESOLUTION of the City Council of the City of Port Angeles, Washington, amending Lodging Tax Advisory Committee Policies by adding Lodging Tax Funding Program goals and priorities to the Policies. WHEREAS, policy direction by Council is indispensable for the establishment of good government; and WHEREAS, on August 21, 2018, Council adopted Resolution No. 11-18 setting forth guided policies for the allocation and administration of lodging tax funds; and WHEREAS, City staff and the Lodging Tax Advisory Committee are proposing changes to the existing policies to improve the processes for execution of tourism-related contracts and to achieve a better balance in the City’s approach to promoting our local tourism economy; and WHEREAS, the Council finds that the revised policies as attached in Exhibit A enable the City to achieve a balanced and sustainable approach to promoting our local tourism economy. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that: 1. The Lodging Tax Advisory Committee Guided Policies are amended as follows: a. Guiding policies are added as identified in the attached Exhibit A b. Policies 3 and 4 as stated in Resolution 11-18 are affirmed and ratified, and they shall remain in full force and effect; and c. Policies 1 and 2 as stated in Resolution 11-18 are amended and modified to read as shown in Exhibit A. August 17, 2021 H - 3 -2- 2. The policies ratified and retained pursuant to subparagraph b. above, together with the polices modified pursuant to subparagraph a. and c. above, effective as of this date shall constitute the Lodging Tax Advisory Committee Guided Policies. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the ____ day of _________ 2021. _______________________________ Kate Dexter, Mayor ATTEST: ________________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _______________________________ William E. Bloor, City Attorney August 17, 2021 H - 4 POLODGING TAX RTANGELES WASH I N G T o N . U . S . ADVISORY COMMITTEE Vision, Goals and Priorities for Lodging Tax Funding Programs Vision: To best utilize lodging tax funds to create a welcoming and inviting community with facilities and activities that increase tourism-related revenue through a sustainable visitor experience. Goals: 1. Foster and maintain a healthy and diverse tourism sector that continues to thrive. 2. Fully utilize and promote creative uses of existing facilities. 3. Improve the quality of experience and relationships for tourist and residents while diminishing any negative impacts from tourism-related activities and traffic. 4. Promote partnerships and increase tourism by concentrating on priorities identified by both residents and the tourism industry. 5. Focus on our unique Port Angeles assets that make us a premier destination for environmentally and fiscally sustainable recreation and tourism. 6. Encourage collaboration recognizing that Olympic Peninsula-based tourism supports and benefits all communities. Annual Funding Disbursement: The expected outcome of the funded activities is to increase economic activity in Port Angeles through the overnight lodging of tourists, through tourism-related expenditures, and construction of tourism-related facilities in accordance with RCW 67.28.1816 Funding categories and their percentage of annual expenditure are: • Tourism-related capital facilities — 20% plus 5% reserved. Reserves are to be taken from the initial annual projected available revenues prior to LTAC consideration of expenditure allocation and budget for the annum. Capital Facility expenditures are to be used for: o New construction o Improvement and renovation • Tourism-related marketing— 25% • Tourism-related non-profit business operations—33% • Events and festivals designed to attract tourists— 12% • LTAC Priorities—5% Funding Priorities— Non-events: • Fund projects for up to five years. • Lend support to a diverse range of tourism sustainable activities to encourage visitors to enjoy longer stays and return often. • Assist the maintenance establishment tourism related capital facilities including: o Wayfinding and Interpretative Signage, o Public Restrooms o Transportation facilities, and o Passive recreational park facilities (benches, walkways, and lighting). • Support efforts to improve information on attractions and facilities. • Fund proposals that encourage and enhance tourism during the off-peak time as stated below. • Promote tourism that highlights Port Angeles assets—its natural beauty, geology, outdoor activities, anthropology, community events, lifelong learning opportunities, history, culture, and the arts. • Develop key community assets that function as destinations or venues for multipurpose events on a year-round basis. • Create partnerships and synergies with existing organizations to develop and promote attractions and events for visitors. • Develop innovative opportunities that improve the tourist/resident relationship • Improve effectiveness of coordinated transportation and trail linkages. • Support of organizations and projects that promote coordination and cooperation in tourism activities. Funding Priorities—Events: • Event Funding is capped at $10,000 per year per event. • Fund projects for up to five years. Starting in 2022, all established events older than 5 years will have a cap of$5,000 with an annual reduction to $1,000 in 2026. • Review events also based upon intangible benefits for the community, including arts and culture, local economic development, and regional/statewide/national/international exposure. • Lend support to a diverse range of tourism sustainable activities to encourage visitors to enjoy longer stays and return often. • Encourage events to become self-sufficient. • Encourage the creation of new events and off-peak that drive an increase in Lodging Tax. • Encourage the potential growth of existing events. Support of organizations and projects that promote coordination and cooperation in tourism activities. • Develop innovative opportunities that improve the tourist/resident relationship. • Support events that demonstrate countywide benefit. • Support events that demonstrate regional marketing and marketing partnerships with other local/regional marketing organizations. • Support Projects that demonstrate a clear marketing strategy and business goals. Scoring Criteria for Event Grant proposals: 1. Demonstrates a high potential, or a proven track record, to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) 2. Occurs within non-demand periods of the year. (25 pts.) 3. Overall tourism impact to the City/Region. (15 pts.) 4. Demonstrates high value to community and/or significant local revenue and tax generation. (15 pts.) 5. Achieves the LTAC priorities. (10 pts.) 6. Age of event-1 year = 5 pts, 1-2 years = 4 pts, etc. (10 pts.) Scoring Criteria for Non-Event proposals: 1. Overall tourism impact to the City/Region. (30 pts.) 2. Demonstrates a high potential, or a proven track record, to result in overnight stays by tourists in lodging establishments within the City. (25 pts) 3. Achieves the LTAC priorities. (10 pts.) 4. Demonstrates high value to community and/or significant local revenue and tax generation. (20 pts.) 5. Demonstrates strong relationship to supporting activity within non-demand periods of the year. (15 pts.) Date: August 17, 2021 To: City Council From: Nathan A. West, City Manager Sarina Carrizosa, Finance Director Subject: Resolution for the use of American Rescue Plan Act (ARPA) Funding Background / Analysis: The City received notification from the Office of Financial Management that we will be receiving $5,646,884 from the ARPA funding. On July 6th and July 20th City Council discussed the use of American Rescue Plan Act funding during the regular Council meetings. Staff included in this discussion recommendations for allowable uses and received direction from Council to prepare a resolution for the use of part of this funding for temporary positions for a City Hall Front Attendant, Project Manager and Communication/Records support as well as funding toward housing related needs. A resolution has been prepared and attached to this memo with Staff’s recommendation for approval of this resolution. In recognition of the need for immediate solutions to Port Angeles’s housing crisis, staff is also seeking Council authorization of sub-contributions to the $1M allocation for housing. As shared during the July 20th Council meeting, the Mayor, City Manager and Director of Community and Economic Development met with County representatives and area housing entities to discuss City and County related ARPA contributions to housing. The housing entities were tasked with evaluating priority projects and recommending those for funding. The top project identified was to pursue a Peninsula Behavioral Health (PBH) purchase of the All View Motel for supportive housing needs. PBH is also seeking a Department Summary: The City received notification from the Office of Financial Management (OFM) that we will be receiving $5,646,884 from the ARPA funding. On July 6th and July 20th City Council discussed the use of American Rescue Plan Act (ARPA) funding during the regular Council meetings. Staff included in this discussion recommendations for allowable uses and received direction from Council to prepare a resolution for the use of part of this funding for temporary positions for a City Hall Front Attendant, Project Manager and Communication/Records support as well as funding toward housing related needs. Further discussion regarding the remaining portion of this funding will also occur at this meeting. Funding: All recommendations will be funded from the $5,646,884 received from the American Rescue Plan Act. Recommendation: Staff requests that Council: 1) Pass the resolution for the use of ARPA funds for temporary positions for a City Hall Front Attendant, Project Manager and Communication/Records support as well as funding toward housing related needs. 2) Authorize housing sub-contributions including up to $337,500 for Peninsula Behavioral Health Department of Commerce Grant Match, $250,000 for Peninsula Housing Authority Shane Place project, and $225,000 for a temporary housing position. 3) Consider subsequent Council discussion and the recommendations presented by Staff for the remaining use of this funding. August 17, 2021 H - 8 of Commerce Grant for the successful purchase of the property. The grant requires local governments to provide a match. The required local match is $675,000. The match would be shared by the City and Clallam County. As a result staff is recommending Council authorize a match of up to $337,500. An additional project that has been discussed with Peninsula Housing Authority is a housing development known as Shane Place. Due to additional regulatory barriers with Federal and State housing funds a City contribution to the project could ensure that it successfully moves forward. Staff is recommending a $250,000 contribution to this project. Finally, staff is also recommending a temporary position with the focus on finding permanent housing solutions and would carry out numerous housing related workplan items not yet resourced. Staff is recommending an allocation of $225,000 for this effort. With these three recommended housing efforts $812,500 of the $1M allocated towards housing would be committed. Additionally, based on discussion from Council on July 6th and July 20th staff has modified the recommended uses for this funding to reflect Councils comments and intentions for this funding. A brief summary of these recommended changes will be summarized here with these same changes reflected in the recommendations listing and estimated costs table originally provided to Council appearing in red at the end of this memo for further clarification and reference. After careful consideration staff is recommending the suggested use of ARPA funding for HVAC systems in the Senior Center, City Hall, the Fire Hall and the Wastewater Treatment Plant be changed to include removing the replacement of the Wastewater Treatment Plant HVAC. This project will be re-evaluated as part of the Wastewater capital facilities plan and will include funding options from this utility. Staff has also prioritized the remaining HVAC replacements should Council elect to consider the projects on an individual basis as listed below: 1. The Senior Center - $750,000 2. City Hall/The Vern Burton - $1,000,000 3. The Fire Hall - $250,000 It is important to note that all three of these facilities serve as emergency facilities and therefore it is critical that the ventilation systems are in working condition. Changes to the recommendations for the HVAC units resulted in a $500,000 savings in this area. Staff is also recommending the Westside Wastewater Improvements project be removed from the list with the expectation that a federal infrastructure package that includes wastewater funding is anticipated as identified earlier this year in a presentation by U.S. Representative Kilmer. For attached table the wastewater item was replaced with a line item for a to be determined amount for tourism and travel industry specific to the closure of the International Border Crossing, which has not only heavily impacted the tourism economy in Port Angeles but has also been detrimental to the Black Ball Ferry. Finally, a placeholder has been included in the table below in the amount of $1,500,000 to reflect available funding and to allow for further Council consideration and discussion of this funding. Staff is requesting that Council pass the Resolution approving the use of ARPA funds for temporary positions for a City Hall Front Attendant, Project Manager and Communication/Records support as well as funding toward housing related needs. Additionally, Staff is requesting Council consider the updated recommendations presented in this memo regarding the use of the ARPA funding and provide staff with further direction. It is necessary to obligate these funds to ensure the City will be able to implement and plan for the recommended services as soon as possible and to comply with the guidance on the funding uses to obligate the funds. August 17, 2021 H - 9 Staff Recommendations for the Use of ARPA Funding – Updated 8/17/2021 The types of funding options available in the American Rescue Plan Act were outlined in the informational memo to Council in the June 15th packet and allow for four main categories of eligible uses of funding. Staff has identified needs within these categories and recommendations for the use of the funding by category have been included in these sections below. Each recommendation is also linked to the City’s Strategic Plan to maintain consistency in City goals. This list is being provided to clearly demonstrate changes that have occurred since the July 20th meeting. Responding to the Public Health Emergency/Negative Economic Impacts ➢ Development of affordable housing or partnering with other entities to resolve housing related needs. Strategic Plan Issue of Critical Importance #1 – Housing and Homelessness and #4 – High Performing Relationships. ▪ There are a number of options for the development of housing or the ability to partner with other entities to identify and resolve housing needs. Earmarking this funding will allow the City flexibility to follow an appropriate course of action as included in the City’s Workplan and Strategic Plan. ▪ This may also include the funding for a temporary position through 2022 to assist with City housing priorities. ➢ Upgrades to the HVAC systems at City Hall, the Senior Center, the Fire Hall and the Wastewater Treatment Plant. Strategic Plan Issue of Critical Importance #3 – Capacity. ▪ HVAC upgrades have been included in the unfunded section of the City’s Capital Facilities Plan (CFP) for a number of years. In light of the pandemic and the transition of employees and customers back to these facilities the upgrade of these systems will create a healthy and safe environment for anyone entering these facilities. ➢ Funding for a temporary position through 2022 to assist customers at City Hall, ensure compliance with policies and safety guidance and direct customers with appointments to the appropriate department and location. Strategic Plan Issue of Critical Importance #3 – Capacity. ▪ A temporary City Hall Attendant was implemented in Spring of 2020 to assist staff with helping customers due to the changes in the way the City was interacting with customers as well as the effects of the shutdown. As the City transitions to further opening facilities for employees and guests it is critical to have an employee at the front door to ensure all customers are greeted and guided to the appropriate department to ensure timely interactions. ➢ Funding for a temporary position through 2022 that will provide communications and/or digital records support. One role could be to serve as a point of contact for all departments to utilize various platforms in providing information to Port Angeles residents and businesses regarding pandemic related updates. The records component would serve to help the City transition to the digital world as necessitated by the pandemic. Strategic Plan Issue of Critical Importance #3 – Capacity. ▪ Also, in the Spring of 2020 at the start of the pandemic the City developed a communication team, comprised of current employees, to utilize various platforms with the intent of keeping residents and businesses informed of the changes and updates occurring because of the pandemic. These August 17, 2021 H - 10 communications continue to be a high priority without a dedicated resource. The City has further been challenged by limitations due to undigitized records. A temporary position will allow more ease of communication with our residents without overburdening current Staff. ➢ Funding for a temporary position through 2022 to serve as a project manager to move capital projects that have been delayed as a result of the pandemic related shutdowns to reduce the backlog in the Capital Facilities Plan. Strategic Plan Issue of Critical Importance #3 – Capacity. ▪ The pandemic shutdowns caused many projects in the CFP to carry into future years. To keep capital projects on track staff recommends a temporary position to act as a project manager to move these projects forward in a timely manner. ➢ Reimbursement of expenses for City personnel working in areas that serve mitigation of pandemic issues as well as specific expenses related to the pandemic such as PPE. Strategic Plan Issue of Critical Importance #3 – Capacity. ▪ Many members of Staff continue to work on items related to the pandemic, additionally the City continues to incur costs associated with mitigating the effects of the pandemic. Allowing for reimbursement of these expenses will help ensure the budget remains balanced and other revenue sources are not re-allocated for these services. ➢ Past due utility relief for businesses and residents in Port Angeles. Strategic Plan Issue of Critical Importance #1 – Housing and Homelessness and #3 – Capacity. ▪ Many of the City’s residents and businesses experienced significant financial hardship during the COVID-19 pandemic that resulted in an inability to afford their utility services and created large past due balances on their accounts. The City assisted many customers with utility, rent and mortgage relief for most of 2020, however due to the large amount of past due accounts it is recommended assistance be provided to these customers to prevent further escalation of past due amounts that will exacerbate their financial hardship. A one-time lump sum payment is recommended to bring these balances to a level that is affordable. Customers will be required to demonstrate financial hardship occurred due to the effects of the pandemic. Additionally, there are many options within the ARPA funding that allow citizens to seek support for housing assistance individually. The City may also choose to utilize the sales tax credit received from HB1406 for rental assistance. Staff also continues to seek grants and other funding available for housing and rental assistance. ➢ Setup a hybrid approach for public meetings to provide options for safe participation in public processes. Strategic Plan Issue of Critical Importance #3 – Capacity. ▪ Providing safe options for the community to attend and participate in the public meetings is highly important. Staff is currently preparing hybrid options to allow for in-person and online options for attendance. Remaining funding not utilized for this effort would be allocated to support COVID related broadband needs including recently added CFP item. Water, Sewer and Broadband Infrastructure ➢ Westside wastewater development to support the development of housing on the westside of Port Angeles. August 17, 2021 H - 11 Strategic Plan Issue of Critical Importance #1 – Housing and Homelessness and #3 – Capacity. ▪ The development of utilities on the westside will promote much needed additional housing development within the City, as well as move forward capital projects that are currently unfunded. ➢ Travel/Tourism Industry Support – Specific to the International Border Crossing Strategic Plan Issue of Critical Importance #3 – Capacity and #4 – High Performing Relationships ▪ Due to the international border closure Black Ball has been shut down since April of 2020. The circumstances have had substantial negative consequences to this important local business and the Port Angeles business community. A 2019 Economic Impact Study showed that Black Ball injected an average of $433M annually into the local economy. Black Ball has long been a critical element of our local infrastructure providing Port Angeles with an essential international border crossing. A sub-recipient contracting entity may be required for the provision of this support. ➢ Support for the replacement of the Enterprise Resource System and other software that will enhance the community’s ability to conduct business and interact with the City for ease of access and efficiencies as well as allow more digital options for customers and Staff. Strategic Plan Issue of Critical Importance #3 – Capacity. ▪ The effects of the pandemic pushed the City to explore more digital options for interacting with and serving our customers and citizens. In order to adequately assist customers, there are many technological needs that must be implemented for ease of access and security. Support for these items will create further efficiencies. Funding Overview: All recommendations will be funded from the $5,646,884 received as a result of the American Rescue Plan Act (ARPA). A chart with total costs and recommended items is also included below: August 17, 2021 H - 12 * Indicates that these items are included in the attached Resolution for approval. Recommended program/expense Total Estimated Cost Strategic Plan Issue of Critical Importance (ICI) Development of Affordable Housing $1,000,000* ICI #1 - Housing City Hall, Senior Center and Wastewater Treatment Plant Fire Hall HVAC Upgrade $2,500,000 $2,000,000 ICI #3 – Capacity. Reducing the CFP Backlog Temporary City Hall Attendant $194,000* ICI #3 – Capacity Temporary Communication Position $194,000* ICI #3 – Capacity Temporary Project Manager $225,000* ICI #3 – Capacity Pandemic expense reimbursement $100,000 ICI #3 – Capacity Past Due Utility Bill Relief $250,000 ICI #1 – Housing and ICI #3 – Capacity Public Meetings Technology $50,000 ICI #3 – Capacity Westside Wastewater Improvements Tourism/Travel Industry Support (Blackball Ferry) TBD ICI #3 – Capacity and ICI #4 – High Performing Relationships ERP/Software Needs $133,900 ICI #3 – Capacity Funding Available for Council Consideration $1,500,000 TBD Total $5,646,900 August 17, 2021 H - 13 1 RESOLUTION NO. A RESOLUTION of the City Council of the City of P ort Angeles, Washington, approving funding from the American Rescue Plan Act (ARPA) for Housing needs and temporary positions for a City Hall Attendant, Project Manager and Communications/Records Support. . WHEREAS, the Office of Financial Management (OFM) notified the City that it will be receiving $5,646,884 from in American Rescue Plan Act (ARPA) funding; and WHEREAS, Staff compiled eligible ARPA funding options and presented recommendations in a July 6th, 2021 Memorandum to Council; and WHEREAS, during the July 6, 2021 and July 20, 2021 City Council meetings a discussion was held on the utilization of ARPA funding received by the City of Port Angeles; and WHEREAS, also following the July 6 City Council meeting, City staff continued discussions regarding regional housing needs, and area housing organizations were asked to develop coordinated plans and priorities and bring those back to local government organizations for review at a later date; and WHEREAS, City Council discussed in detail the funding options and recommendations provided in the July 6 and in the July 20 Memorandum; and WHEREAS, during the July 20th, 2021 the Council agree that the projects identified below are significant to the City and qualify for ARPA funding and that they should be approved for funding; and WHEREAS, Council agreed that other funding authorization could be considered and approved at later meetings, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles, Washington: August 17, 2021 H - 14 2 That funding for the Development of Affordable Housing in amount not to exceed $1,000,000 hereby is approved and authorized; and That funding for the Temporary City Hall Attendant in amount not to exceed $194,000 hereby is approved and authorized; and That funding for the Temporary Communications/Records Position in amount not to exceed $194,000 hereby is approved and authorized; and That funding for the Temporary Project Manager in amount not to exceed $225,000 hereby is approved and authorized. AND, IT IS FURTHER RESOLVED that for all the funding approved above, the City Manager is authorized to negotiate such details, conditions, contract amendments, subrecipient agreements, and other terms as appropriate to carry out the funding authorized above. AND, IT IS FURTHER RESOLVED that Council will continue discussion and consideration of the support of Black Ball Ferry Line, upgrades to the HVAC system for City Hall, the Senior Center, the Wastewater Treatment Plant and the Fire Department, reimbursement of expenses for City personnel for expenses related to the pandemic, past due utility relief, setting up a hybrid approach for public meetings, westside wastewater development and support for the replacement of the Enterprise Resource System and other software. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 17th day of August 2021. _______________________________ Kate Dexter, Mayor ATTEST: _______________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _______________________________ William E. 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Nor, N h t C } m � Date: August 17, 2021 To: City Council From: Brian S. Smith, Police Chief Subject: Renewal and Acceptance of 2021-2022 WASPC Mental Health Field Response Grant Funding: Funding for this contract is provided to WASPC by the Washington State Legislature, through the Washington State Criminal Justice Training Commission Operating Budget 2021 -2022 (funding period of July 1, 2021 through June 30, 2022); and Washington State Health Care Authority Misdemeanor Diversion Funds. The funds will be used to pay the salary of the OPCC social worker and for partial salary for navigator support in the REdisCOVERY program. Scope of services: The contractor is the City of Port Angeles. The sub-contractor will be the Olympic Peninsula Community Clinic. The City will use the state funds awarded hereunder solely for approved costs and services associated with the contractor. Mental Health Field Response Team Program as further defined by the statement of work. The services provided to the City from the sub-contractor is an embedded social worker. and navigator support for the Police Department. This is a continuation of our established REdisCOVERY 1.0 program. The City and sub-contractor perform the services as defined in the statement of work in the contract with the request for reimbursement funding cap as stated on Line 8 of this contract and in accordance with the Mental Health Field Response Team Program, as well as other polices and/or procedures issued by WASPC. Funding: WASPC is offering $114,000 for performance period of July 1, 2021 to June 30, 2022. Summary: The Port Angeles Police Department has received an annual grant from the Washington Association of Sheriffs and Police Chiefs since 2018 for a mental health field response team. This is the REdisCOVERY 1.0 program and it involves the Olympic Peninsula Community Clinic (OPCC) as the sub-contractor. The grant funds an embedded social worker and additional navigator support for mental health field response for the Police Department. Funding: WASPC is offering $114,000 for performance period of July 1, 2021 to June 30, 2022. Recommendation: Accept the 2021-2022 WASPC Mental Health Field Response Grant and authorize the City Manager to sign the associated agreements and make minor modifications as necessary. August 17, 2021 J - 1 3060 Willamette Drive NE Lacey, WA 98516 360-486-2380 (Phone) 360-486-2381 (Fax) www.waspc.org MENTAL HEALTH FIELD RESPONSE TEAM PROGRAM GRANT FUNDING CONTRACT Serving the Law Enforcement Community and the Citizens of Washington 1. Contract No.: MHFRT – 2021 – 002 - 013 2. Contractor’s Name & Address: City of Port Angeles Port Angeles Police Department 321 East Fifth Street Port Angeles, WA 98363 3. Tax Identification No.: 91-6001266 4. Contractor’s Point of Contact: Deputy Chief Jason Viada 360-912-0106 jviada@cityofpa.us 5. Contract Period: July 1, 2021 – June 30, 2022 6. Funding Authority: Washington State Legislature via Washington State Criminal Justice Training Commission Operating Budget 2021 – 2022; and Washington State Health Care Authority Misdemeanor Diversion Funds 7. Service Area: Clallam County 8. Award: $114,000.00 SPECIFIC TERMS AND CONDITIONS This CONTRACT is entered into by and between the WASHINGTON ASSOCIATION OF SHERIFFS & POLICE CHIEFS (herein referred to as WASPC); and the CITY OF PORT ANGELES/PORT ANGELES POLICE DEPARTMENT (herein referred to as the CONTRACTOR). NOW, THEREFORE, in consideration of the covenants, performances, and promises contained herein, the parties agree as follows: A. FUNDING SOURCE Funding for this CONTRACT is provided to WASPC by the Washington State Legislature, through the Washington State Criminal Justice Training Commission Operating Budget 2021 -2022 (funding period of July 1, 2021 through June 30, 2022); and Washington State Health Care Authority Misdemeanor Diversion Funds. B. SCOPE OF SERVICES The CONTRACTOR shall use the state funds awarded hereunder solely for approved costs and services associated with the CONTRACTOR’S Mental Health Field Response Team Program as further defined by the STATEMENT OF WORK. C. SCOPE OF WORK The CONTRACTOR shall seek to implement the activities and to achieve the goals and objectives of the Mental Health Field Response Team Program, as set forth in the STATEMENT OF WORK. August 17, 2021 J - 2 MHFRT 2021-002-013 Port Angeles Police Department 2 D. SCOPE OF WORK REVISIONS The CONTRACTOR shall submit to WASPC a written request to effect any significant change to the SCOPE OF WORK as expressed in the STATEMENT OF WORK. Such requests shall be accompanied by a revised STATEMENT OF WORK or other supporting documents and shall be accepted by WASPC before the activities supporting the revised SCOPE OF WORK qualify as part of the SCOPE OF SERVICES. E. BUDGET REVISIONS The CONTRACTOR shall submit to WASPC a written request to effect any change(s) in the project budget which reflect a cumulative transfer of greater than ten percent (10%) in aggregate among budget line items as indicated in the STATEMENT OF WORK. WASPC may approve or deny the request at its sole discretion. F. PERFORMANCE STANDARDS The CONTRACTOR shall perform the services as defined in the STATEMENT OF WORK incorporated herein; in accordance with the request for reimbursement funding cap as stated on Line 8 of this CONTRACT and in accordance with the Mental Health Field Response Team Program, as well as other polices and/or procedures issued by WASPC. G. PERIOD OF OBLIGATION The CONTRACT period during which reimbursement requests may be provided is indicated on Line 5 of this CONTRACT. H. ALLOWABLE COSTS Allowable costs shall include costs incurred by the CONTRACTOR from the first date of the CONTRACT period, until the CONTRACT is terminated or expires as provided herein as evidenced by the CONTRACTOR submitting a proper WASPC Reimbursement Request Form, submitted to WASPC on a timely basis, insofar as those allowable costs do not exceed the maximum amount of authorized funding as provided on Line 8 of this CONTRACT. Costs allowable under this CONTRACT are based on the budget approved by WASPC as defined in the STATEMENT OF WORK. I. NON-SUPPLANTING The CONTRACTOR shall not use the state funds specified by this CONTRACT to supplant local, federal, or other state funds. The CONTRACTOR shall not use these state funds to replace funding which would otherwise be made available to the CONTRACTOR had the state funds provided by this CONTRACT not been provided. J. GRANT ADMINISTRATION The WASPC Grant Administrator shall be responsible for monitoring the performance of this CONTRACT, including approval and acceptance of reports provided by the CONTRACTOR. The WASPC Grant Administrator shall provide and facilitate assistance and guidance to the CONTRACTOR as necessary. K. PROGRAM ADMINISTRATION The CONTRACTOR shall notify WASPC of the local program administrator who shall be responsible for the performance of this CONTRACT. The CONTRACTOR shall provide WASPC with the program administrator’s name, address, telephone number(s), email address, and subsequent changes. L. DATA COLLECTION The CONTRACTOR shall utilize the data collection tool provided by WASPC, hereinafter referred to as the WASPC Data Collection Tool, which is the JULOTA Reach Software. The CONTRACTOR must provide sufficient resources to establish the administrative permissions necessary for the WASPC Data Collection Tool to be fully operational at the time field response begins at the agency(ies). The CONTRACTOR, if not already done so, shall execute the JULOTA “SaaS Use Agreement”, which will be separately executed between the CONTRACTOR and JULOTA. August 17, 2021 J - 3 MHFRT 2021-002-013 Port Angeles Police Department 3 M. REPORTING REQUIREMENTS The CONTRACTOR shall submit required reports by the due date using the required forms according to procedures issued by WASPC. The CONTRATOR shall be obligated to submit required reports after the close of the CONTRACT period, during the transfer of obligations to another CONTRACT, or upon termination of the CONTRACT for any reason. 1. REPORT DUE DATES a. MONTHLY PROGRESS REPORT – Due on the 10th of the month following the previous month in which funded activities were performed. b. SEMI-ANNUAL REPORT - Due on the 10th of the month following the sixth-month period in which funded activities were performed. c. FINAL ASSESSMENT REPORT – Due on the 10th of the month following the twelve-month period in which funded activities were performed. N. PAYMENT PROVISIONS WASPC shall award state funds to the CONTRACTOR up to the amount provided on Line 8 of this CONTRACT. Upon receipt of a fully executed CONTRACT, WASPC will allow reimbursement of allowable expenditures made by the CONTRACTOR. The CONTRACTOR is required to complete and submit to the WASPC Grant Administrator a WASPC Reimbursement Request Form along with documentation and/or invoices for the allowable expenditures. O. EVALUATION AND MONITORING The CONTRACTOR shall cooperate with and freely participate in any monitoring or evaluation activities conducted by WASPC that are pertinent to this CONTRACT. WASPC, the State Auditor, or any of their representatives shall have full access to and the right to examine during normal business hours and as often as WASPC, or the State Auditor may deem necessary, all of the CONTRACTOR’S records with respect to all matters covered in this CONTRACT. Such representatives shall be permitted to audit, examine, and make excerpts or transcripts from such records and to make audits of all contracts, sub-contracts, invoices, materials, payroll and records of matters covered by this CONTRACT. Such rights extend for three years from the date final reconciliation is made hereunder. P. ACKNOWLEDGEMENT OF STATE FUNDS The CONTRACTOR and its SUBCONTRACTORS shall comply with the special conditions listed below: 1. Applicability of Part 200 Uniform Requirements – The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the Department of Justice (DOJ) in C.F.R. Part 2800 (the “Part 200 Uniform Requirements”) apply to this award. 2. The CONTRACTOR understands and agrees that WASPC may withhold award funds, or may impose other related requirements, if the CONTRACTOR does not satisfactorily and promptly address outstanding issues from audits required by Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of awards. 3. The CONTRACTOR understands and agrees that it cannot use any state funds, either directly or indirectly, in support of the enactment, repeal, modification, or adoption of any law, regulation or policy, at any level of government, without the express written approval of WASPC. 4. The CONTRACTOR agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of state funds for expenses related to conferences, meetings, trainings, and other events, including provision of food and/or beverage at such events, and costs of attendance at such events. August 17, 2021 J - 4 MHFRT 2021-002-013 Port Angeles Police Department 4 5. The CONTRACTOR agrees that if it currently has an open award of state funds or if it receives an award of state funds other than this award, and those funds have been, are being, or are to be used, in whole or in part, for one or more of the identical cost items for which funds are being provided under this award, the CONTRACTOR will promptly notify, in writing, the WASPC Grant Administrator for this award, and, if so requested by WASPC, seek a budget modification or change of project scope to eliminate any inappropriate duplication of funding. 6. The CONTRACTOR understands and agrees that award funds may not be used to discriminate against or denigrate the religious or moral beliefs of students who participate in programs for which financial assistance is provided from those funds, or the parents or legal guardians of such students. 7. The CONRACTOR understands and agrees that, (a) No award funds may be used to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography, and (b) Nothing in subsection (a) limits the use of funds necessary for any federal, state, tribal or local law enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities. 8. The CONTRACTOR must collect, maintain, and provide to WASPC, data that measure the performance and effectiveness of activities under this award, in the manner, and within the timeframes, specified in the program solicitation, or as otherwise specified by WASPC. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act, and other applicable laws. 9. The CONTRACTOR agrees to cooperate with any assessments, state evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project. 10. The CONTRACTOR agrees to comply with WASPC grant monitoring guidelines, protocols, and procedures, and to cooperate with WASPC on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The CONTRACTOR agrees to provide WASPC all documentation necessary to complete monitoring tasks. Further, the CONTRACTOR agrees to abide by reasonable deadlines set by WASPC for providing the requested documents. Failure to cooperate with WASPC’s grant monitoring activities may result in sanctions affecting the CONTRACTOR’s award(s), including, but not limited to: withholdings and/or other restrictions on the CONTRACTOR’s access to grant funds; referral to the Office of the State Auditor for audit review; or termination of any award(s). 11. The CONTRACTOR acknowledges that sub-awards are not authorized. 12. The CONTRACTOR agrees to submit to WASPC for review and approval any curricula, training materials, proposed publications, reports, or any other written materials that will be published, including web-based materials and website content, through funds from this grant at least thirty (30) working days prior to the targeted dissemination date. 13. The CONTRACTOR must certify that Limited English Proficiency persons have meaningful access to the services under this program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI of the Safe Streets Act, the CONTRACTOR is required to take reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing language assistance services, including oral and written translation when necessary. The US Department of Justice has issued guidance for grantees to help them comply with Title VI requirements. The guidance document can be access on the internet at www.lep.gov. 14. The CONTRACTOR agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, and subject informed consent. 15. The CONTRACTOR agrees to comply with all confidentiality requirements of 42 U.S.C. section 37899 and 20 C.F.R. Part 22 that are applicable to collection, use and revelation of data or information. The CONTRACTOR further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with the requirements of 28 C.F.R. Part 22 and, in particular, section 2223. 16. Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. August 17, 2021 J - 5 MHFRT 2021-002-013 Port Angeles Police Department 5 17. All procurement (contract) transactions under this award must be conducted in a manner that is consistent with 2 C.F.R Part 200 and state and local law. Q. ENTIRE AGREEMENT This CONTRACT contains the entire agreement of the parties and may not be modified or amended except as provided herein. The CONTRACTOR shall perform in accordance with the specific and general terms and conditions of this CONTRACT. No other understanding, oral or written, regarding the subject matter of this CONTRACT shall be deemed to exist or to bind any of the parties hereto. The CONTRACTOR shall comply with all applicable laws ordinances, codes, regulations and policies of local, state, and federal governments. IN WITNESS WHEREOF, the Washington Association of Sheriffs & Police Chiefs (WASPC) and the City of Port Angeles/Port Angeles Police Department (CONTRACTOR) acknowledge and accept the terms of this CONTRACT and the attachments here to, and in witness whereof have executed this CONTRACT as of the date and year last written below. The rights and obligations of both parties to this CONTRACT are governed by the information contained in this agreement and other documents incorporated herein by reference: Project Narrative and Approved Budget Worksheet which constitute the STATEMENT OF WORK. FOR WASPC: FOR CONTRACTOR: ____________________________________ __________________________________ Steve D. Strachan, Executive Director Name: ____________________________ Washington Association of Sheriffs Title: _____________________________ & Police Chiefs Date: _____________________________ Date: _______________________________ August 17, 2021 J - 6 Date: August 17, 2021 To: City Council From: Thomas Hunter, Director of Public Works & Utilities Corey Delikat, Director of Parks & Recreation Subject: Olympic Discovery Trail Maintenance Contract CON-2021-23 Background / Analysis: The City secured a five-year Hydraulic Project Approval (HPA) Permit 2020-6-47+01 from Washington Department of Fish and Wildlife, for ODT maintenance and upkeep between the City Pier and Morse Creek. The HPA permit includes: • Repair of six HPA permit approved armoring/revetment repairs (9.0’ above Ordinary High Water line), • Stormwater ditch cleanout and restoration, • Culvert clearing and cleanout, and • Trail surface cleaning, repair, and re-surfacing. An on-call maintenance contract is needed to address the outstanding repairs on the ODT. The initial work will repair exposed trail sections that compromised armoring and are identified in the HPA permit. Once these sections are fortified and repaired, the work will continue and debris will be cleared from specific culverts and stormwater ditches. Additionally, winter storms often cause landslides, tree falls, and mud transport. The on-call contractor will be used, as needed, to restore the trail after large storm events. This contract will run through 2022. Repairs outside of the current HPA permit will be evaluated by Public Works Engineering staff to determine which new permits are required. It is estimated additional environmental permitting will be required, with supplementary professional service consultant support. Once permits are issued, service orders will be prepared for the new areas. Summary: The purpose of this memo is to receive City Council approval for an Olympic Discovery Trail On-Call Maintenance Contract. The section of the Olympic Discovery Trail (ODT) located between the City Pier and Morse Creek has direct exposure to high energy tidal wave action, is susceptible to landslides from the adjacent bluff, and experiences high volume stormwater runoff during large rain events. Due to these significant hazards, the maintenance demands of this section of the ODT are beyond the capacity of City staff. This contract will run through 2022. Funding: Funding is available from TR0621 Waterfront Trail Repairs included in the approved 2022- 2027 Capital Facilities Plan project in the amount of $85,000.00 in 2021, and $100,000.00 in 2022. An additional $15,000.00 will be added to the proposed 2022 budget account 312-7930-595-6510. Recommendation: Award a contract to 2-Grade LLC of Port Angeles, WA in an amount not to exceed $200,000.00 for the Olympic Discovery Trail Maintenance Contract CON-2021-23; and authorize the City Manager to sign all documents necessary to execute and administer the contract and to make minor modifications to the documents as necessary. August 17, 2021 J - 7 Notice of the bid opportunity was advertised through the Municipal Research and Service Center Rosters on July 12, 2021 and posted to the City website for an on-call contract bid opportunity not to exceed $200,000. The bids received reflect unit pricing and do not reflect total dollar amount. This on call contract supports task order work to be determined and assigned throughout the life of the contract rather than a traditional, pre-defined construction project with a set scope and budget. Additional on-call details can be provided at the August 17th City Council Meeting. On August 5, 2021, two bids were submitted and opened. 2-Grade LLC, of Port Angeles, WA is the lowest, responsive, responsible bidder with a total bid amount of $154,735.36. The total contract price will not exceed $200,000.00. Actual labor, equipment, and materials will be adjusted during the contract to stay within the $200,000.00 limit. The total bid amounts, including taxes, are tabulated in the following table: Bid Amounts BIDDER LOCATION MAIN BID 2-Grade LLC Port Angeles, WA $154,735.36 Bruch & Bruch Construction, Inc Port Angeles, WA $219,452.82 Engineers Estimate $181,000.00 Funding Overview: Funding is available from TR0621 Waterfront Trail Repairs included in the approved 2022-2027 Capital Facilities Plan Project in the amount of $85,000.00 in 2021, and $100,000.00 in 2022. An additional $15,000.00 will be added to the proposed 2022 budget account 312-7930-595- 6510. It is estimated that this project will require additional environmental permitting and professional service consultant support estimated at $15,000.00 which is available in the 2021 budget. August 17, 2021 J - 8 JAN FEB MAR APR MAY JUNJULTotalNEW CONSTRUCTION 00000000$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00‐$ REPAIR AND ALTERATION67910105754$55,903.00 $69,331.00 $1,796,688.00 $514,061.00 $807,478.00 $178,751.00 $457,156.00 3,879,368$ NEW CONST. 00000000$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00‐$ REPAIR AND ALTERATION00000000$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00‐$ NEW CONSTRUCTION 11012106$13,000.00 $60,400.00 $0.00 $400,000.00 $657,350.00 $545,000.00 $0.00 1,675,750$ REPAIR AND ALTERATION00012025$0.00 $0.00 $0.00 $100,000.00 $20,500.00 $0.00 $40,000.00 160,500$ NEW MULTI FAMILY 00100113$0.00 $0.00 $125,000.00 $0.00 $0.00 $80,000.00 $50,000.00 255,000$ NEW MANUFACTURED HOME 00000000$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00‐$ NEW SINGLE FAMILY RESIDENCE 1210331828$156,876.00 $619,830.00 $1,830,265.00 $711,011.00 $947,950.00 $165,000.00 $1,652,229.00 6,083,161$ NEW ACCESSORY STRUCTURE 20200004$53,500.00 $0.00 $78,500.00 $0.00 $0.00 $0.00 $0.00 132,000$ REPAIR AND ALTERATION41413129185745262$282,358.00 $203,165.00 $310,207.00 $268,481.00 $92,803.00 $628,188.00 $562,774.00 2,347,976$ 10101003$1,000.00 $0.00 $2,870.00 $0.00 $900,000.00 $0.00 $0.00 903,870$ Total Permits Issued:52515444366563365Total Construction Valuation:$562,637.00 $952,726.00 $4,143,530.00 $1,993,553.00 $3,426,081.00 $1,596,939.00 $2,762,159.0015,437,625$ 321112010DEMOLITION AND MOVING CERTIFICATES OF OCCUPANCYPublic2021 Building Permit Issuance Report Comm. Ind. Res.August 17, 2021L - 1 PUBLIC WORKS GRANT & LOAN STATUS REPORT April 2021 – June 2021 PROJECT DESCRIPTION PROJECT COST GRANT/LOAN SOURCE & ID AMOUNT GRANT MATCH/ LOAN DATA AWARD LISTING STATUS Stormwater City Hall Parking Lot LID Retrofit $102,000 (design only) Grant DOE #WQSWPC-2016- PoAnPW-00001 $102,000 from Stormwater Financial Assistance Program; No City match required February 2018 Grant acceptance approved by Council March 2019. Grant agreement in place. Design Contract signed. Design underway. 16th Street LID Retrofit $160,000 (design only) Grant DOE #WQSWPC-2016- PoAnPW-00014 $160,000 from Stormwater Financial Assistance Program; No City match required February 2018 Grant acceptance approved by Council March 2019. Grant agreement in place. Design Contract signed. Design Underway. Decant Facility $1,272,000 (including grant-funded design) Grant DOE #WQC-2016- PoAnPW-00368 $474,300 from Stormwater Financial Assistance Program; $83,700 minimum City match required July 1, 2015 Grant acceptance approved by Council Feb 2016, Grant awarded Feb 2018. Agreement in place. Design Contract signed. Design underway. Capacity Grant N/A Grant DOE #WQSWCAP-1921- PoAnPW-00101 Applied for $95,000 from Stormwater Financial Assistance Program; No City match required October 2019 Grant expended. Agreement expired March 2021. Wastewater Transportation Hill Street ODT $200,000 (design only) Grant WSDOT #LA8992 $200,000 from Pedestrian and Bicycle Safety Funding June 2015 Grant agreement approved by Council Sept 2016. Consultant contract signed. 90%-100% design in progress. Lincoln Street Safety $1,485,000 Grant WSDOT / PBS #LA-9731 $1,285,000 from WSDOT June 2019 Grant accepted by Council September 2019. Agreement in place. Design complete and construction contract awarded to ICI. August 17, 2021 L - 2 PROJECT DESCRIPTION PROJECT COST GRANT/LOAN SOURCE & ID AMOUNT GRANT MATCH/ LOAN DATA AWARD LISTING STATUS Transportation Race Street Complete $462,000 (design only) Grant FHWA #DTFH701E3002 $398,540 from WA Federal Lands Access Program; $63,761 City minimum match January 2015 Grant Agreement signed. 90% design complete. Race Street Complete Phase 1- 8th Street to Olympic Park 3,973,000 (construction only) Grant FHWA #TBD $2,000,000 from WA Federal Lands Access Program; 13.5% minimum City match June 2018 Grant Agreement signed. This grant will be used to construct phase 1 and will run from 2021-2023. Race Street Complete Phase 1- 8th Street to Olympic Park $3,973,000 Grant FHWA/ WSDOT $113,348 HIP $568,000 STP 13.5% minimum City match April 2019 Grants accepted by Council May 2019. Funds transferred to WFL under agreement above. Race Street Complete Phase 1- 8th Street to Olympic Park $3,973,000 Grant FHWA/ RTPO $487,240 TA, 13.5% minimum City match June 2020 Project selected for TA Grant. Agreements in process. Race Street Complete Phase 1- 8th Street to Olympic Park $3,973,000 Grant FHWA/ WSDOT $500,000 STBG, 13.5% minimum City match August 2020 Project selected for 2021 Surface Transportation Block Grant. Agreements in process. Race Street Complete Phase 1- 8th Street to Olympic Park $3,973,000 Grant FHWA/ WSDOT $550,000 STBG, 13.5% minimum City match April 2021 Project selected for 2021 Surface Transportation Block Grant. Agreements in process. Marine Drive Channel Bridge $759,583 Grant FHWA/WSDOT #LA-8898 $75,000 (design) and $510,000 (construction) from Surface Transportation Program; 13.5% min match March 2015 Signed agreement May 2016. Signed supplement May 2018. Project complete, closeout still in progress. Complete Streets Award $300,000 Grant TIB $300,000 from TIB no match requirements. March 2019 Agreement in place. Work to begin in 2021. FEMA City Light EV Charging $48,000 Grant AQVWEVWP- 1921-PoAnPW- 00031 $28,800 from WA Dept of Ecology, 40% City match. January 2020 Agreement in place. Design in progress. List of Acronyms August 17, 2021 L - 3 AIP: Arterial Improvement Program BPA: Bonneville Power Administration BRAC: Bridge Replacement Advisory Committee DOE: Department of Ecology DWSRF or SRF: Drinking Water State Revolving Fund or State Revolving Fund FEMA: Federal Emergency Management Agency FHWA Federal Highway Administration NOANet: Northwest Open Access Network NOSC: North Olympic Salmon Coalition PASD: Port Angeles School District PBS: Pedestrian and Bicycle Safety PSP: Puget Sound Partnership PSMP: Pedestrian Safety and Mobility Program PWB: Public Works Board, administers the PWTF Program PWTF: Public Works Trust Fund RCO: Recreation and Conservation Office RCO WWRP – Trails: Recreation Conservation Office Washington Wildlife and Recreation Program – Trails STBG: Surface Transportation Block Grant Program SRF: Salmon Recovery Funding TIB: State of Washington Transportation Improvement Board TBD To Be Determined WSDOT: Washington State Department of Transportation WFL: Western Federal Lands August 17, 2021 L - 4 Aspect Consultant Agreement, PSA-2017-05 Landfill Post Closure Consulting & Engineering Services Date Agreement Authorized by Council: June 20, 2017 Agreement Expires: December 31, 2022 Billings Through: 6/30/21 Task #Task 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2021-2022 Billings to Date 2021-2022 Amount Remaining % Complete 1 Monitoring & Reporting $115,000.00 120,070.00 161,840.00 133,126.00 139,783.00 $ 56,588.44 83,194.56 40% Total $115,000.00 120,070.00 161,840.00 133,126.00 139,783.00 $56,588.44 $83,194.56 40% $669,819.00Total Contract Amount (2017-2022) August 17, 2021 L - 5 CARDNO, INC Cultural Resources Services PSA-2020-23 Date Agreement Approved by City Council: September 1, 2020 Agreement Expires: December 31, 2021 Billings Through: 3/26/21 Task #Task Contract Amount Billings to Date Remaining % Complete 1 Project Meeting $983.00 $243.00 $740.00 25% 2 Pump Station 3 Replacement Monitoring Support $39,680.00 $19,331.73 $20,348.27 49% 3 Contingency Service: Inadvertent Discovery $2,639.00 $1,657.50 $981.50 63% 4 Directed Services $20,000.00 $3,761.40 $16,238.60 19% Totals $63,302.00 $24,993.63 $38,308.37 61% PW 0410_02 [Revised 08/06] August 17, 2021 L - 6 GEOENGINEERS, INC Olympic Discovery Trail Emergency Repair Permit PSA-2020-39 Date Agreement Authorized by City Manager: September 16, 2020 Date Amendment 1 Authorized by City Manager: December 18, 2020 Date Amendment 2 Authorized by City Manager: March 31, 2021 Agreement Expires: December 31, 2021 Billings Through: 7/16/2021 Task #Task Contract Amount Billings to Date Remaining % Complete 1 ODT Trail Emergency Repair Permit $19,500.00 $18,735.90 $764.10 96% Totals $19,500.00 $18,735.90 $764.10 96% PW 0410_02 [Revised 08/06] August 17, 2021 L - 7 GRAY & OSBORNE, INC "N" Street Outfall Improvement Design PSA-2020-64 Date Agreement Authorized by City Council: December 15, 2020 Agreement Expires: December 31, 2021 Billings Through: 7/17/21 Task #Description Contract Amount Billings to Date Remaining % Complete 1 Survey $59,996.00 $46,433.97 $13,562.03 77% Totals $59,996.00 $46,433.97 $13,562.03 77% PW 0410_02 [Revised 08/06] August 17, 2021 L - 8 HERRERA ENVIRONMENTAL CONSULTANTS, INC. City Hall LID Parking Lot Retrofit Design Support PSA-2020-26 Date Agreement Approved by City Council: July 7, 2020 Agreement Expires: December 31, 2021 Billings Through: 5/20/21 Task #Task Contract Amount Billings to Date Remaining % Complete 1 Design Support $110,677.00 $62,763.02 $47,913.98 57% Totals $110,677.00 $62,763.02 $47,913.98 57% PW 0410_02 [Revised 08/06] August 17, 2021 L - 9 JACOBS ENGINEERING GROUP, INC. Elwha Water Facility Engineering Support PSA-2019-21 Date Agreement Authorized by City Council: November 19, 2019 Date Amendment Authorized by City Manager: December 8, 2020 Agreement Expires: December 31, 2021 Billings Through: 3/12/21 Task #Task Contract Amount Billings to Date Remaining % Complete 1 Data Collection $3,568.00 $3,424.60 $143.40 96% 2 Preliminary Development of Strategies $7,791.00 $7,791.00 0% 3 Site Visit & Planning Workshop $25,069.00 $25,069.00 0% 4 SCADA $8,564.00 $8,564.00 0% 5 Equipment Surplus & Facilty Decommissioning $10,000.00 $10,000.00 0% 9 Ranney Well $49,000.00 $57,237.61 -$8,237.61 117% 10 Project Management $21,178.00 $4,910.04 $16,267.96 23% 11 Technical Assistance/Directed Services $24,830.00 $24,830.00 0% 6 Elwha Surface Water Intake (EWSI)$0.00 $8,419.82 -$8,419.82 0% 7 Fish Screen Structure $0.00 $834.69 -$834.69 0% 8 Effluent Distribution Structure (EDS)$0.00 $0.00 0% 11B Technical Assistance/Directed Services $0.00 $0.00 0% Totals $150,000.00 $74,826.76 $75,173.24 50% Future Tasks Below: 6, 7, 8, & 11B (Not Funded in 2020) PW 0410_02 [Revised 08/06] August 17, 2021 L - 10 KENNEDY JENKS CONSULTANTS 2019 Pump Station 3 Design and Construction Support PSA-2019-09 Date Agreement Authorized by City Council: April 16,2019 Date Amendment Authorized by City Council: December 15, 2020 Agreement Expires: December 31,2021 Billings Through: 2/6/21 Task #Task Contract Amount Billings to Date Remaining % Complete 1 Project Management $19,010.00 $16,930.19 $2,079.81 89% 2 Final Design $149,800.00 $148,265.32 $1,534.68 99% 3 Bid Support Services $11,920.00 $2,947.10 $8,972.90 25% 4 Construction Support $45,220.00 $57,798.42 -$12,578.42 128% Totals $225,950.00 $225,941.03 $8.97 100% PW 0410_02 [Revised 08/06] August 17, 2021 L - 11 KENNEDY JENKS CONSULTANTS Waterwater Comprehenive Plan PSA-2020-49 Date Agreement Authorized by City Council: December 15, 2020 Agreement Expires: July 31, 2022 Billings Through: 7/2/21 Task #Task Contract Amount Billings to Date Remaining % Complete 100 Project Management $42,196.00 $40,279.76 $1,916.24 95% 200 Wastewater Comprehensive Planning $294,165.00 $95,742.93 $198,422.07 33% 300 Agency Coordination $3,744.00 $3,744.00 0% 400 Public Outreach Support $9,765.00 $9,765.00 0% Totals $349,870.00 $136,022.69 $213,847.31 39% PW 0410_02 [Revised 08/06] August 17, 2021 L - 12 2020 -2022 Stormwater ILA Kitsap Outreach Billings through: 6/30/21 Task #Task Contract Amount Billings to Date Remaining % Complete 1 2020 Stormwater ILA Kitsap Outreach $12,209.00 $8,895.26 $3,313.74 73% 2 2021 Stormwater ILA Kitsap Outreach $12,209.00 $3,294.79 $8,914.21 27% 3 2022 Stormwater ILA Kitsap Outreach $12,209.00 $0.00 $12,209.00 0% Totals $36,627.00 $12,190.05 $24,436.95 33% KITSAP COUNTY 2020-2022 Stormwater ILA Kitsap Outreach Date Agreement Authorized: January 13, 2020 Agreement Expires: December 31, 2022 PSA-2019-50 August 17, 2021 L - 13 KPFF CONSULTING ENGINEERS 2020 Decant Facility Design Support PSA-2020-13 Date Agreement Approved by City Council: May 5, 2020 Date Amendment 1 Approved by City Manager: May 28, 2021 Agreement Expires: December 31, 2021 Billings Through: 6/30/2021 Task #Description Contract Amount Billings to Date Remaining % Complete 1 Decan Facility Design Support - SW Funds 124,319.00 7610.30 116,708.70 6% 2 Decan Facility Design Support - Water Funds 25,000.00 7610.30 17,389.70 30% 3 Decan Facility Design Support - WW Funds 25,000.00 7610.30 17,389.70 30% 4 Decan Facility Design Support - Storm Funds 25,000.00 7610.30 17,389.70 30% Totals $199,319.00 $30,441.20 $168,877.80 15% PW 0410_02 [Revised 08/06] August 17, 2021 L - 14 MURRAYSMITH Risk and Resilience Assessment and Emergency Response PSA-2021-04 Date Agreement Approved by City Council: March 02, 2021 Agreement Expires: March 31, 2022 Billings Through: 6/30/21 Task #Task Contract Amount Billings to Date Remaining % Complete 1 Risk and Resilience Assessment & Emergency Response $138,125.00 $65,228.37 $72,896.63 47% Totals $138,125.00 $65,228.37 $72,896.63 89% PW 0410_02 [Revised 08/06] August 17, 2021 L - 15 NTI SURVEYING 2021 Landfill Surveying Services PSA-2021-21 Date Agreement Authorized by City Manager: May 5, 2021 Agreement Expires: December 31, 2021 Billings Through: 6/25/21 Task #Description Contract Amount Billings to Date Remaining % Complete 1 Survey $6,000.00 $5,540.00 $460.00 92% Totals $6,000.00 $5,540.00 $460.00 92% PW 0410_02 [Revised 08/06] August 17, 2021 L - 16 OSBORN CONSULTING, INC Stormwater Permit Implementation Support PSA-2020-48 Date Agreement Authorized by City Council: October 20, 2020 Agreement Expires: December 31, 2023 Billings Through: 6/30/21 Task #Task Contract Amount Billings to Date Remaining % Complete 1 2020, 2021, 2022 Stormwater Permit Implementation $295,806.00 $86,412.68 $209,393.32 29% Totals $295,806.00 $86,412.68 $209,393.32 29% PW 0410_02 [Revised 08/06] August 17, 2021 L - 17 PACIFIC SURVEY & ENGINEERING, INC City Pier Sidewalk Repair and Shoreline Armoring PSA-2021-11 Date Agreement Approved by City Council: March 02, 2021 Agreement Expires: December 31, 2021 Billings Through: 6/30/21 Task #Task Contract Amount Billings to Date Remaining % Complete 1 Project design, permitting, and bid advertisement support services $49,350.00 $18,844.51 $30,505.49 38% Totals $49,350.00 $18,844.51 $30,505.49 62% PW 0410_02 [Revised 08/06] August 17, 2021 L - 18 PARADIGM SOFTWARE, LLC PA Transfer Station Scale Software Upgrade PSA-2020-59 Date Agreement Authorized by City Council: October 6, 2020 Agreement Expires: December 31, 2021 Billings Through: 1/13/21 Task #Description Contract Amount Billings to Date Remaining % Complete 1 Transfer Station Software & Computer Hardware Upgrade $174,919.76 $43,185.92 $131,733.84 25% Totals $174,919.76 $43,185.92 $131,733.84 25% PW 0410_02 [Revised 08/06] August 17, 2021 L - 19 PARAMETRIX, INC Peabody Creek Culvert PSA-2019-42 Date Agreement Authorized by City Council: December 17, 2019 Date Amendment 1 Authorized by City Manager: June 15, 2021 Agreement Expires: June 30, 2022 Billings Through: 2/27/21 Task #Task Contract Amount Billings to Date Remaining % Complete 1 Project Management $19,524.90 $10,593.55 $8,931.35 54% 2 Preliminary Hydraulics Design Report $86,653.59 $68,110.82 $18,542.77 79% 3 Agency & Stakeholders Coordination $19,073.54 $3,737.10 $15,336.44 20% 4 Preliminary 15% Design $24,467.18 $7,992.30 $16,474.88 33% Totals $149,719.21 $90,433.77 $59,285.44 60% PW 0410_02 [Revised 08/06] August 17, 2021 L - 20 PARAMETRIX, INC 16th Street LID Retrofit Project PSA-2020-30 Date Agreement Authorized by City Council: November 3, 2020 Agreement Expires: December 31, 2022 Billings Through: 7/3/2021 Task #Task Contract Amount Billings to Date Remaining % Complete 1 16th Street LID Retrofit $159,687.20 $13,813.85 $145,873.35 8.65% Totals $159,687.20 $13,813.85 $145,873.35 8.65% PW 0410_02 [Revised 08/06] August 17, 2021 L - 21 PARAMETRIX, INC Lincoln Street Safety Improvement PSA-2019-39 Date Agreement Approved by City Council: March 3, 2020 Date Amendment 1 Authorized by City Manager: 3/20/20 Date Amendment 2 Authorized by City Council: 6/15/21 Agreement Expires: January 31, 2022 Billings Through: 6/30/21 Task #Description Contract Amount Original- $217,980.80 Amd 1 - $29,189.61 Amd 2 - $195,962.32 Billings to Date Remaining % Complete 1 Lincoln Street Safety Improvement $443,132.73 $225,012.27 $218,120.46 51% Totals $443,132.73 $225,012.27 $218,120.46 51% PW 0410_02 [Revised 08/06] August 17, 2021 L - 22 RH2 ENGINEERING, INC. Water System Modeling Support Services PSA-2019-11 Date Agreement Authorized by City Manager: June 3, 2019 Date Amendment 1 Authroized by City Council: December 17, 2019 Date Amendment 2 Authroized by City Manager: November 30, 2020 Agreement Expires: December 31, 2021 Billings Through: 5/2/21 Task #Task Contract Amount & Amend #1 Billings to Date Remaining % Complete 1 Water System Model Calibration $22,000.00 $23,971.79 -$1,971.79 109% 2 Directed Services $2,000.00 $854.34 $1,145.66 43% 3 Amend#1 Task 1 Unidirectional Flushing Program $43,525.00 $47,323.64 -$3,798.64 109% 4 Amend#1 Task 2 Directed Services $16,475.00 $10,705.33 $5,769.67 65% Totals $84,000.00 $82,855.10 $1,144.90 99% PW 0410_02 [Revised 08/06] August 17, 2021 L - 23 Sargent Engineers, Inc. Structural and Civil Engineering Services PSA-2019-38 Date Agreement Authorized by City Council: October 1, 2019 Agreement Expires: December 31, 2021 Billings Through: 2/28/21 Task #Task Contract Amount Billings to Date Remaining % Complete 1 Streets/Professional Services/Bridge Inspections $15,882.00 $5,434.00 $10,448.00 34% 2 Parks/Operations/Repair & Mtce Account for 2020 $6,784.00 $6,336.21 $447.79 93% 3 City Pier Railing Replacement $37,232.00 $2,748.84 $34,483.16 7% 4 Laurel Street Stairs $34,522.00 $238.78 $34,283.22 1% 5 Direct Structural Engineering Services $20,000.00 $3,818.70 $16,181.30 19% Totals $114,420.00 $18,576.53 $95,843.47 16% PW 0410_02 [Revised 8/06] August 17, 2021 L - 24 Steve Schunzel 2019-2021 Database Management PSA-2019-01 Date Agreement Authorized by City Manager: January 31, 2019 Agreement Expires: December 31, 2021 Billings Through: 6/30/21 Task #Description Original Contract Amount Billings to Date Remaining % Completed 1 2019 - Base Year $4,000.00 $4,000.00 $0.00 100% 2 2020 - Option Year 1 $4,000.00 $3,700.00 $300.00 93% 3 2021 - Option Year 2 $4,000.00 $1,800.00 $2,200.00 45% Totals $12,000.00 $9,500.00 $2,500.00 79% PW 0410_02 [Revised 08/06] August 17, 2021 L - 25 Task #Task Original Contract Amount Billings to Date Remaining % Completed 1 2017 Stream Water Quality Monitoring $16,000.00 $15,227.66 $772.34 95% 2 2018 Stream Water Quality Monitoring $16,000.00 $16,000.00 $0.00 100% 3 2019 Stream Water Quality Monitoring $16,000.00 $8,683.45 $7,316.55 54% 4 2020 Stream Water Quality Monitoring $16,000.00 $8,471.07 $7,528.93 53% 5 2021 Stream Water Quality Monitoring $16,000.00 $8,263.23 $7,736.77 52% Totals $80,000.00 $56,645.41 $23,354.59 71% Streamkeepers Fecal Coliform Monitoring Clallam County Road Department / Health & Human Services Department PSA-2017-07 Date Agreement Authorized by Council: January 17, 2017 Agreement Expires: December 31, 2021 Billings Through: 6/21/21 August 17, 2021 L - 26 TRANSPO GROUP ADA Transition Plan PSA-2020-50 Date Agreement Approved by City Council: September 01, 2020 Agreement Expires: December 31, 2021 Billings Through: 7/2/21 Task #Task Contract Amount Billings to Date Remaining % Complete 1 2020 & 2021 ADA Transition Plan $97,497.15 $77,925.21 $19,571.94 80% Totals $97,497.15 $77,925.21 $19,571.94 80% PW 0410_02 [Revised 08/06] August 17, 2021 L - 27 TECHNICAL SYSTEMS, INC SCADA Technical Suppot PSA-2020-03 Date Agreement Approved by City Council: April 7, 2020 Date Amendment 1 Authorized by City Council: December 15, 2020 Agreement Expires: December 31, 2021 Billings Through: 6/30/21 Task #Description Contract Amount 2020 Contract Amend# 2021 Billings to Date 2021 Remaining 2021 % Complete 1.0 Maintenance and Technical Support 1.1 Wastewater SCADA Maintenance Support 30,000 30,000 5,775 24,225 19% 1.2 Water SCADA Maintenance Support 30,000 35,000 32,010 2,990 91% 1.3 Solid Waste SCADA Maintenance Support 4,000 4,000 330 3,670 8% 2.0 SCADA Engineering Technical Support 31,000 0% 2.1 Elwha Water SCADA Maintenance Suppor 15,000 495 14,505 Totals 95,000 $84,000 $38,610 45,390 46% 179,000 PW 0410_02 [Revised 08/06] August 17, 2021 L - 28 VANIR CONSTRUCTION MANAGEMENT Inc. Race Street Complete Street PSA-2021-01 Date Agreement Approved by City Council: March 16, 2021 Agreement Expires: December 31, 2022 Billings Through: 6/30/2021 Task #Task Contract Amount Billings to Date Remaining % Complete 1 Construction Management Support $320,640.00 $20,742.50 $299,897.50 6% Totals $320,640.00 $20,742.50 $299,897.50 6% PW 0410_02 [Revised 08/06] August 17, 2021 L - 29 WENGLER SURVEYING & MAPPING Francis Street ADA Improvements Services PSA-2020-66 Date Agreement Authorized by City Manager: January 3, 2021 Agreement Expires: December 31, 2021 Billings Through: 2/8/2021 Task #Description Contract Amount Billings to Date Remaining % Complete 1 Francis ADA Improvement Survey $15,213.00 $14,288.75 $924.25 94% Totals $15,213.00 $14,288.75 $924.25 94% PW 0410_02 [Revised 08/06] August 17, 2021 L - 30 WEST COAST CODE CONSULTANTS 2020 - 2022 Electrical Plan Review PSA-2020-07 Date Agreement Approved by City Council : June 2, 2020 Agreement Expires: December 31, 2022 Billings Through: 4/29/21 Task #Description Original Contract Amount Billings to Date Remaining % Completed 1 2020 Electrical Plan Review $15,000.00 $1,141.60 $13,858.40 8% 2 2021 Electrical Plan Review $15,000.00 $1,839.45 $13,160.55 12% 3 2022 Electrical Plan Review $15,000.00 $0.00 $0.00 0% Totals $45,000.00 $2,981.05 $42,018.95 7% PW 0410_02 [Revised 08/06] August 17, 2021 L - 31 PUBLIC WORKS CONTRACT STATUS REPORT June 2021 / July 2021 (COSTS SHOWN INCLUDE APPLICABLE TAXES) ACTIVE CONSTRUCTION CONTRACTS AWARDED BY CITY COUNCIL EXCEEDING $35,000 PURCHASE ORDER CONTRACT S $7,500 - $2 5,0 00 AND LIMITED PUBLIC WORKS PROCESS OR SMALL WORKS ROSTER CONTRACTS UNDER $25,000 AWARDED SINCE LAST COUNCIL REPORT (QUOTATIONS AVAILABLE FOR INSPECTION AT CONTRACT SPECIALIST’S OFFICE) CONTRACTOR OR VENDOR CONTRACT/ PO # DESCRIPTION DATE AWARDED AMOUNT *Rainbow Sweepers, Inc CON-2021-25 Elwha Industrial Water Intake Fence Repair June 29, 2021 $4,719.75 Safe way Signs PO#59237 Signs & Blanks Sign Shop June 9, 2021 $7,832.13 *Limited Pu blic Works Process PROJECT TITLE ORIGINAL BUDGET (Construction) ORIGINAL CONTRACT AMOUNT PRIOR CHANGE ORDERS JUNE TO JULY CHANGE ORDERS CONTRACT + REVISED AMOUNTS CON-2020-36 F (CL0716) Street Substation Switchgear $500,000 $283,353.28 $0.00 $0.00 $283,353.28 CON-2019-32 (CL0916) Laurel Substation Electrical Switchgear Upgrades $500,000 $278,054.60 $6,092.80 $0.00 $284,147.40 CON-2020-40 (CL0220) Laurel Street Substation LTC Replacement $200,000 $173,978.82 $0.00 $0.00 $173,978.82 CON-2020-25 (CL0119) Overhead Reconductor $238,804.10 $149,999.99 $0.00 $0.00 $149,999.99 CON-2021-07 2021 Tree Trimming $125,000 $125,000 $0.00 $0.00 $125,000 CON-2021-15 Chip Seal $400,000 $376,422.09 $0.00 $0.00 $376,422.09 CON-2021-16 Golf Course Road Paving $300,000 $232,997 $0.00 $0.00 $232,997 TR-02-18 Lincoln Street Safety $1,844,044 $1,844,044 $0.00 $0.00 $1,844,044 WT-02-20 Ranney Well Generator Relocation $175,000 $139,629.57 $0.00 $0.00 $139,629.57 CON-2021-09 2021 Neighborhood Sewer Rehabilitation $880,000 $604,601.60 $0.00 $0.00 $604,601.60 CON-2021-28 Landfill Beach Nourishment $83,932.67 $83,932.67 $0.00 $0.00 $83,932.67 August 17, 2021 L - 32