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Home My WebLink AboutUAC Packet 11/09/2021 UTILITY ADVISORY COMMITTEE November 9, 2021 i �'^� AGENDA 1 . Call to Order and Roll Call 2. Approve Minutes 3. Public Comment 4. `Hot' Items 5. Contracts and Budgets 6. Legislative Issues 7. Calendar of Action" Meetings - Review 2022 topics 8. Next Meeting - January 11 , 2022 9. Adjourn Utility Advisory Committee - pg. 1 46 �� APPROVAL OF MINUTES Approval of Minutes : September 14, 2021 Utility Advisory Committee - pg. 2 46 q UTILITY ADVISORY COMMITTEE MEETING PO Virtual Meeting Port Angeles, WA 98362 September 14, 2021 /. A. Call to Order 3:00p.m Mayor and Chair Kate Dexter called the meeting to order at 3:00 pm. B. Roll Call UAC Assigned Councilmembers Present: Mayor and Chair Kate Dexter, Councilmember Brendan Meyer, Councilmember Lindsey Schromen-Wawrin UAC Members Present: Vice Chair William Atkinson, Mattias Jarvegren, Raj Jethwa UAC Members Absent: Laura Dodd Staff Present: Nathan West, Thomas Hunter, Gregg King, Jonathan Boehme, William Bloor, Sarina Carrizosa, Kari Martinez-Bailey, Meggan Uecker, Marian Bodart, Mary Sue French, Diana Bagwell, Michelle Hale Others Present: One Attendee and One Call-In II. Approval of Minutes Mattias Jarvegren moved to approve the July 13, 2021 minutes. Lindsey Schromen- Wawrin seconded the motion. Chair Kate Dexter asked if there was unanimous consent, hearing no opposition, the motion carried 6-0 Ill. Public Comment: None - The public is invited to provide written comments via e-mail prior to the meeting, call-in and via Webex. q IV. `Hot' Items: PO A. New UAC Member Applications: Gregg King, Power Resources Manager, reviewed the two qualified applications received for the open member at large position in the Utility Advisory Committee. Discussion was held regarding applicant experience and connection to the City. William Bloor, City Attorney, provided a legal explanation for the City connection. Lindsey Schromen-Wawrin moved to recommend the appointment of Robert Kajfasz to the open member at large position in the Utility Advisory Committee. Brendan Meyer seconded the motion. Chair Kate Dexter asked if there was unanimous consent, hearing no opposition, the motion carried 6-0 V. Contracts and Budgets: A. Cost of Services Analysis (COSA) Stormwater, Electric & Solid Waste: Nathan West, City Manager, prefaced the COSA presentation with a few comments, emphasizing the importance of this discussion and support of the Utility Advisory Committee with the utility rates. Sarina Carrizosa, Finance Director, provided an overview of the methodology and process for the 2022 to 2023 cost of service analysis for Stormwater, Electric and Solid Waste rates. Thomas Hunter, Director of Public Works & Utilities, stated the early termination of the City's contract with Solid Waste services was a consideration in developing the modeling for the Solid Waste COSA rates. Discussion followed each utility analysis. Members discussed changing to the month of July for rate changes.to utilize reduced summer consumption to lessen initial impact of new rates. 2023-2024 Water and Wastewater rates and 2023-2025 Medic I rates will be proposed in Fall of 2022. V. Contracts and Budgets: A. Cost of Services Analysis (COSA) Stormwater, Electric & Solid Waste - continued Lindsey Schromen-Wawrin moved to recommend City Council adopt the 2022- 2023 rates for Stormwater and Electric Utilities as presented and to extend the Solid Waste rates for another two years including the addition of commercial rates currently charged by Waste Connections to the City Code at a later date. Chair Kate Dexter seconded the motion. Chair Kate Dexter requested a roll call vote. The motion passed 2-0 with Chair Kate Dexter and Lindsey Schromen-Wawrin in favor. Mattias Jarvegren abstained from voting due to a conflict of interest. Brendan Meyer, William Atkinson, and Raj Jethwa abstained from the vote without providing reasoning for their abstentions. City Attorney William Bloor provided clarification on the matter and stated the motion passed as per Robert's Rules of Order and the City's adopted rules for abstaining. Vl. Legislative Issues: None Vll. Calendar of Actions & Meetings: None Vlll. Next Meeting Date: November 9, 2021 7 IX. Adjournment: 4:45 pm ATTENDING VIRTUALLY & PUBLIC COMMENT Due to COVID-19 precautions all UAC meetings will be moved to online viewing only. To learn how to submit a public comment or watch the meeting live, visit htt s: www.cit of a.us Live-Virtual-M etin s. Members of the public may addr s the Committe during the "Public Comment" portion of the U m ing. • Live co s are limite to 3 minutes and restricted e da items. • Submit written comments to PublicWorks@citvofpa.us by 10:00am on the ay of the meeting. Comments will not be read aloud but will be made part of the record. Utility Advisory Committee — pg. 6 44 �� ATTENDING VIRTUALLY & PUBLIC COMMENT To attend the meeting virtually, or make a live public comment: 1. Attend via call-in; use the conference line: 1-844-992-4726; Access Code: 2559 427 5054 . This access code is good for the 11/09/21 meeting only. • If you wish to make a comment, on a connected, press *3 to notify the meeting coordinator. You will be notifie hen 't ' ur turn to speak. 2. Attend via internet using Web : htt s: cit of a. b om c' of a onsta e h ?M =ee82867be2d9 969d5dc207b ab44ab 3. If yo wish to make a comment, use the "raise your hand" feature in We x. You w' be notified when it is your turn to speak. UtilityAdvisory Committee — . 7 rY p9 L �, ` HOT ' ITEMS None Utility Advisory Committee - pg. 8 46 �� CONTRACTS AND BUDGETS N/A Utility Advisory Committee - pg. 9 46 �� LEGISLATIVE ISSUES None ;Utility Advisory Committee - pg. 10 � �� CALENDAR OF ACTIONS & MEETINGS 2022 Topics • Jan . — Solid Waste Update • Wastewater Comp Plan, capacity model • Jacobs Elwha Industrial Water Contract • Corp Yard Facility Assessmer�t • Solid Waste Transition Update • Utility COSKs -- L�, /OiN\ • 2023-2028 CFP b Utility Advisory Committee - pg. 11 46 �� CALENDAR OF ACTIONS & MEETINGS 2022 Topics - continued • Jul. - Stormwater Management Action Plan (SMAP) • Q1 or Q2 - BPA post 2028 contract • Jan . - CETA • Jun . - EV Charging • Utility rates - as needed • CFP (F�a,66`e) • COSA — pass in 2022 for 2023-2024 or 2025 : Medic 1, Water, Wastewater Utility Advisory Committee - pg. 12 46 �� NEXT UAC MEETING Next UAC Meeting : January 11 , 2022 3 : 00-5 : 00 PM A611S, Committees ngs will be held virtually until the Go=vnor lifts COVID-19 restrictions Utility Advisory Committee - pg. 13 46 �� ` UTILITY ADVISO Y .............................................. f J�{SORT.4ryef �s G �7 nn COL'