HomeMy WebLinkAboutCC Agenda Packet 01/04/2022January 4, 2022 Port Angeles City Council Meeting Page 1
JANUARY 4, 2022
City of Port Angeles Council Meeting Agenda
This meeting will be conducted virtually.
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available
for those needing assistance. The items of business for regular Council meetings may include the following:
A. Call to Order – Regular Meeting at 6:00 p.m.
B. Roll Call, Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
1. Election of Mayor and Deputy Mayor
C. Public Comment
The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an or derly
and timely manner. Visit https://www.cityofpa.us/Live-Virtual-Meetings to learn how to participate during public comment and or
watch the meeting live. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud but will
be made a part of the record.
To provide pre-recorded messages to the City Council by phone, please call 360 -417-4504. Messages received will be made a part of
the final record. Comments should be received by 2:00 p.m. Tuesday, January 4, 2022.
For audio only please call: 1-844-992-4726
Use access code: 2556 770 3971
Once connected press *3 to raise your virtual hand, if you wish to make a comment or public testimony. You will be notified when it
is your turn to speak. This access code is good for the January 4, 2022 meeting only.
If you are joining in through the Webex link:
https://cityofpa.webex.com/cityofpa/onstage/g.php?MTID=ea457a6ad1db108b1fceacc002263519d
and wish to make a comment or public testimony, please use the “raise your hand” feature in Webex. You will be notified when it is
your turn to speak.
Members of the public may address the City Council at the beginning and end of any Re gular Meeting under "Public Comment."
During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Publi c
Hearing. The City Council desires to allow the opportunity for Public Comment. However, th e business of the City must proceed in
an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reaso nable limits
as are necessary to prevent disruption of other necessary business. At its mos t restrictive, Public Comment shall be limited to a total
of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment pe riod.
Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 people are
signed up to speak each speaker may be allocated two (2) minutes.
Individuals who are residents of the City or own businesses within the City will be called to speak first, with preferenc e given to those
who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individuals wish ing to
speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for additional unsigned
speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent co nnection
to the City, and whether they are appearing as the representative of an organiza tion. Excerpts: Council Rules of Procedure Section 12
January 4, 2022 Port Angeles City Council Meeting Page 2
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to
receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may
choose to seek public opinion through the public hearing process .
D. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
E. Consent Agenda | Approve
1. Homelessness Coalition Sign-On Letter / Authorize the Mayor to sign the Homelessness Coalition Sign-On Letter and
forward an electronic version of the letter to state representatives ................................................................................. E-1
2. Ratify Emergency Declaration Issued On December 22, 2021 In Response To A Watermain Break / Pass the attached
resolution declaring an emergency and authorizing emergency repair of the water main and authorize the City Manager to
make minor modifications to the contracts if necessary .................................................................................................. E-4
F. Public Hearings | 6:30 p.m. or Soon Thereafter
1. 2022 Clean Energy Implementation Plan / Conduct Public Hearing / Close Public Hearing / Pass Resolution ............ I-1
G. Ordinances Not Requiring Council Public Hearings ....................................................................................... None
H. Resolutions Not Requiring Council Public Hearings ....................................................................................... None
I. Other Considerations
1. Clallam County Economic Development Council End of Year Report / Presentation by Executive Director Collen McAleer
2. Fish Passage Barrier Removal Project Update (Ennis, Lees, Tumwater Creeks) / Presentation by WSDOT
3. Community Paramedicine Update / Presentation by Fire Chief Ken Dubuc
4. Boards and Committee Assignments / Council Discussion ............................................................................................. I-1
J. Contracts & Purchasing
1. Approve Contracts for repair of the December 4, 2021 Watermain Break / Award and Approve................................... J-1
K. Council Reports
L. Information
City Manager Reports:
M. Second Public Comment
Follow the instructions from the first public comment period.
Adjournment
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Date: January 4, 2022
To: City Council
From: Nathan A. West, City Manager
Subject: Election of Mayor and Deputy Mayor
Summary: According to state statute the first order of business for the January 4 Council meeting is for
the City Council to select a new Mayor and Deputy Mayor. The statutes do not, however, establish the
procedure Council shall follow to make these selections. The Council is free to decide on what process to
follow.
Suggestion: While each Council may decide on the procedure it will follow to select the Mayor and
Deputy Mayor, it has been the tradition in Port Angeles to select the Mayor and Deputy Mayor through a
Council nomination process. That procedure seems to have served well over the years. Therefore, as a
suggestion, the Council might consider using that procedure.
If that procedure is chosen, the sequence would be the following:
•Mayor Dexter opens the meeting as usual.
o As the first item of business, she then calls for nominations for a new Mayor.
o She will accept nominations as they come in.
o Nominations do not require a second.
o Once all the nominations have been made, she will close the nominations.
o Voting on the nominations will proceed in the order of nominations.
o If multiple nominations have been made, the first to receive a majority vote is the winner
of that race and voting stops.
o Should there be a tie, Council will go through the list and vote again until a name has
received a majority vote.
•Once the Mayor is selected, the meeting should be turned over to the new Mayor and that person
should chair the remainder of the meeting.
•The new Mayor will then follow the same process for selection of the Deputy Mayor.
January 4, 2022 B - 1
Date: January 4, 2022
To: City Council
From: Nathan A. West, City Manager
Subject: Homelessness Coalition Sign-On Letter
Background / Analysis:
Homelessness continues to be an issue across the nation. Here locally, we have opportunities to make
great changes. However, significant funding is needed to make these advances. Housing and
homelessness issues continue to be a top priority for City Council as outlined in the 2021-2022 Strategic
Plan.
The Governor’s office recently released their proposed budget with the focus on homelessness and
specifically housing including $400M into the Rapid Housing Acquisition Fund and about $48M for
behavioral and mental health services. Support for these budget proposals is consistent with the
Council’s adopted priorities, and a letter of support has been prepared.
Timing for this letter of support is critical considering the Legislative Session short session. While the
Governor’s proposal is a five-point strategy, this letter focuses on the two issues that brought us together:
emergency housing and services. This letter is due by January 7.
Funding Overview: N/A
Attachments: Homelessness Coalition Sign-On Letter
Summary: Homelessness continues to be an issue across the nation. Here locally, we have opportunities
to make great changes. However, significant funding is needed to make these advances. Housing and
homelessness issues continue to be a top priority for City Council. Council and staff continue to explore
ways to address our community’s needs relative to these issues.
Funding: N/A
Recommendation: Authorize the Mayor to sign the Homelessness Coalition Sign-On Letter and
forward an electronic version of the letter to state representatives.
January 4, 2022 E - 1
January 5, 2022
VIA Email to:
steve.tharinger@leg.wa.gov
VIA Email to:
mike.chapman@leg.wa.gov
VIA Email to:
kevin.vandewege@leg.wa.gov
Re: Homelessness Coalition Sign-On Letter
Dear Washington State Legislators:
First, thank you for your service during this challenging time and for the historic investments made in
affordable housing during the 2021 Legislative Session. The past few years have taught us a lot about
managing through c risis and one thing is clear – when we work together, we can solve major problems
to help the people of Washington State. Because of the leadership of so many – state and local elected
officials, business, non-profits, and community leaders, our health car e workers and Washingtonians
from across the state – we continue to manage our way through the COVID pandemic better than most
places in the country.
Now it’s time to work together to solve another crisis facing our state – homelessness. Everyday
thousands of Washingtonians are living unhoused and we know that the pandemic has made the
problem worse. We see it in our communities throughout the state. We know the underlying reasons
for this crisis are complex and that there are no easy solutions. That’s wh y we are encouraged by
Governor Inslee’s comprehensive proposal to address this challenge.
Recently, a statewide poll was conducted to ask Washington voters their views of homelessness. In
overwhelming numbers, voters said that addressing the crisis shoul d be a top priority of state
lawmakers (92%). Voters also told us that we need to focus on the causes including better healthcare,
mental health services and substance abuse treatment (90%); we need to invest in housing (85%); and
that state government should lead in responding to the homelessness crisis and use available federal
funding (9 out of 10). We agree.
321 East Fifth Street
Port Angeles, WA 98362
January 4, 2022 E - 2
January 5, 2022
City of Port Angeles
Re: Homelessness Coalition Sign-On Letter
Page 2
As the Legislature gets ready for the 2022 Legislative session and how to prioritize the remaining
federal funds from the American Rescue Plan Act as well as the increased state revenues, we urge you
to make addressing homelessness and affordable housing a top priority.
We are encouraged and supportive of the Governor’s approach that prioritizes funds for emergency
and affordable housing through i ncreased funding for the Rapid Housing Acquisition Fund and the
Housing Trust Fund and increases in funding for behavioral and mental health services.
Local communities have been working to address homelessness for many years. We have had some
successes, but the COVID pandemic, lack of affordable housing, health care and services have made
the problem much worse, particularly for those who are considered chronically homeless. As local
elected officials, business leaders, community leaders and housing advoc ates, we stand ready to build
a statewide partnership with all Washingtonians working together to help our community members
move into housing and receive the support and services to provide them the stability they need.
We look forward to working togethe r to make progress on this critical issue.
Sincerely,
Kate Dexter
Mayor
January 4, 2022 E - 3
Date: January 4, 2022
To: City Council
From: Thomas Hunter, Director of Public Works & Utilities
Subject: Resolution Ratifying a Declaration of Emergency – Water Main Repair
Background / Analysis: On December 21, 2021, City crews discovered a failed section of 20-inch
diameter concrete cylinder water transmission main east of Whites Creek, near Golf Course Road. The
break was approximately 6-feet below grade, with water from the main shooting approximately 60 feet
into the air. For health, safety and environmental reasons, City crews shut down the main on December
21, 2021.
The failed segment of main is a critical component of the City’s water distribution system. This main was
installed in the 1960s and serves as the primary water source for the Clallam County PUD Round Tree
Reservoir. The water main to the east of this location suffered from a break on December 10, 2021 and is
actively under repair.
With the new break, an additional 230 City customers were impacted, along with the assisted living
facilities off Melody Lane, Angeles Clinic for Animals, and Olympic Lodge fire system who rely solely
on the 20-inch water main as their primary source of water.
Due to the location and severity of the main break and the impact on the City's water distribution system, it
was necessary to take immediate action. On December 22, 2021, the City Manager issued a Declaration of
Emergency, enabling the Public Works and Utilities Department to seek contract services under RCW
35.33.081 and RCW 38.52.070(2), emergency provisions that authorize exceptions to the normal
competitive bidding requirements for Public Works.
Summary: On December 21, 2021, City crews discovered a failed section of 20-inch diameter concrete
cylinder water transmission main east of Whites Creek, near Golf Course Road. The break was
approximately 6-feet below grade and affected approximately 230 customers. City crews shut down the
main on December 21, 2021, for health, safety and environmental reasons.
The City Manager issued a Declaration of Emergency on December 22, 2021. To ensure efficient repair,
two contracts were issued pursuant to that Declaration:
•2 Grade Construction of Port Angeles performed site excavation work for $5,000.00; and
•ICI of Burlington Washington performed the pipe repair work for $9,000.00.
Now, City Staff is requesting the City Council ratify the emergency declaration issued by the City
Manager.
Funding: Funding for the emergency contract was made available in the 2021 budget from the Water
Repair & Maintenance (402-7380-534-4810) in an amount not to exceed $14,000.00.
Recommendation: Pass the attached resolution declaring an emergency and authorizing emergency
repair of the water main and authorize the City Manager to make minor modifications to the contracts if
necessary.
January 4, 2022 E - 4
The City chose to contract with two separate companies; this approach expedited repairs and mitigated
limited availability the week prior to Christmas. These are force account contracts, where costs are based
on time and materials.
• 2 Grade Construction of Port Angeles performed site excavation work for $5,000.00; and
• ICI of Burlington Washington performed the pipe repair for $9,000.00.
Funding Overview: Funding for the emergency contract was made available in the 2021 budget from
the Water Repair & Maintenance (402-7380-534-4810) in an amount not to exceed $14,000.00.
January 4, 2022 E - 5
CITY OF PORT ANGELES
DECLARATION OF EMERGENCY
Nathan West, the City Manager of the City of Port Angeles, finds that the following facts
exist:
1. On Tuesday, December 21, 2021, City Crews discovered a water main leak on the 20-
inch concrete cylinder water transmission main east of Whites Creek near Golf Course Road. At
this location the water main is approximately 6-feet below grade. The City does not have
available crews to complete the repair. Water from the main was shooting approximately 60 feet
into the air and City crews shut down the main on December 21, 2021, for health and safety and
environmental reasons.
2. The failed segment of main is a critical component of the City’s water distribution
system. This main was installed in the 1960s and serves as the primary water source for the
Clallam County PUD Round Tree Reservoir. In addition to PUD water customers who receive
water from Round Tree Reservoir and which the water main is currently severed from a break on
December 10, 2021 which is actively under repair. Now with this new break an additional 230
City customers plus the assisted living facilities off Melody Lane, Angeles Clinic for Animals,
and Olympic Lodge fire system rely solely on the 20-inch water main as their primary source of
water lost their water services as of 10:00 pm on December 21, 2021. Repairing this main is
critical to water quality and public health for the following reasons: First, lack of access to water
for an extended period of time creates a public health emergency and puts proper sanitation at
risk. Second, reenergizing the water main without fixing the leak could lead to contamination of
the waterline, bacteria in the water supply as well soil erosion and turbidity in Whites Creek. It
is imperative the repair is implemented immediately. 3. The water main failure location poses a significant barrier to City personnel who need
to make repairs. Currently, the City lacks the proper equipment to excavate the area and lacks the
personnel necessary to make repairs to the water main. Repair work will require the use of
heavy equipment, such as excavators, and the services of a contractor who is skilled in such
repair.
4. Due to the severity of the main break, its location, its impact on the City’s water
supply, and the need for immediate repair, an emergency is present which may necessitate
utilization of emergency powers granted pursuant to RCW 35.33.081 and RCW 38.52.070(2).
Now, therefore, by the authority granted to me under State law and by the City Council, I
hereby declare that an emergency exists in Port Angeles due to a water main break and that the
City is authorized to do the following:
1. Enter into contracts and incur obligations necessary to combat such emergency
situation to protect the health and safety of persons and the preservation of property; and
2. Each City Department is authorized to exercise the powers vested under this
resolution in light of the emergency situation without regard to time-consuming procedures and
formalities prescribed by law (excepting mandatory constitutional requirements).
DATED this 22nd day of December 2021.
______________________________
Nathan West, City Manager
DocuSign Envelope ID: E16C0308-1DBA-4DB8-BE12-C306547C9439
January 4, 2022 E - 6
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, affirming and ratifying the Declaration of
Emergency issued by the City Manager on December 22,
2021.
WHEREAS, a Declaration of Emergency was issued by the City Manager on December
22, 2021, a complete copy of which is attached; and
WHEREAS, the Council has reviewed the facts and circumstances that prompted the
Declaration of Emergency; and
WHEREAS, the Council hereby finds that the facts recited in the Declaration are true and
correct.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles:
1. The Council finds and declares that the water main leak on the 20-inch concrete
cylinder water transmission main east of Whites Creek near Golf Course Road,
constituted an emergency in the City of Port Angeles; and
2. The City Council affirms and ratifies (1) the Declaration of Emergency issued by the
City Manager on December 22, 2021, and (2) all actions authorized by that Declaration.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the _____ day of January, 2022.
_______________________________
Kate Dexter, Mayor
ATTEST:
_______________________________
Kari Martinez-Bailey, City Clerk
APPROVED AS TO FORM:
_______________________________
William E. Bloor, City Attorney
January 4, 2022 E - 7
Date: January 4, 2022
To: City Council
From: Thomas Hunter, Director of Public Works & Utilities
Subject: 2022 Clean Energy Implementation Plan (CEIP)
Background / Analysis: The Clean Energy Transformation Act (CETA) was enacted by the
Washington State legislature to provide the electric industry with a path to a non-carbon emitting future.
The City’s electric utility must comply with the Act’s mandate to provide a Clean Energy Implementation
Plan every four years. The following benchmarks apply to all electric utilities, including Port Angeles:
• coal free by 2025,
• green-house gas neutral by 2030, and
• 100% non-emitting/renewable by 2045.
The electric utility is required, by RCW 19.405.060, to prepare a Clean Energy Implementation Plan
(CEIP) and submit it to the Washington State Department of Commerce. The Plan must include specific
targets and actions the City will take to meet the benchmarks of CETA.
This is the first CEIP developed by the City using data from:
• Bonneville Power Administration,
• US Department of Energy Low-Income Energy Affordability Development Tool,
• Washington State Department of Health Tracking and Highly Impacted Communities tools, and
• Clallam County public process conducted by Lighthouse Energy Consulting for Clallam PUD
and including data from the City of Port Angeles.
The CEIP must be updated every four years. It was presented to the City Council at the December 21,
2021 Council meeting and has been available for public review.
Funding Overview: N/A
Summary: The City of Port Angeles draft Clean Energy Implementation Plan has been prepared in
accordance with the Clean Energy Transformation Act (CETA). The Act requires the governing body of a
consumer-owned utility to provide public notice and hearing prior to the approval of the 2022 plan, and
any future plans.
The Plan was presented to City Council at the December 21, 2021 meeting. It has been available for
public review. No comments were received.
Funding: N/A
Recommendation: Conduct a public hearing on the 2022 Clean Energy Implementation Plan. After
closing the hearing, adopt attached Resolution.
January 4, 2022 F - 1
-1-
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, approving the City’s 2022 Clean Energy Implementation
Plan.
WHEREAS, the City strives to ensure that the City develops a plan to meet the
requirements of the Clean Energy Transformation Act (CETA); and
WHEREAS, the City must submit a Clean Energy Implementation Plan to the
Washington Department of Commerce by January 1, 2022 and every four years thereafter as
required by RCW 19.405.060; and
WHEREAS, the City Council of the City of Port Angeles Washington, being the
governing body of the consumer-owned electric utility did, after public notice, held a public
hearing on the 4th of January 2022 to provide the public the opportunity to comment on the 2022
Clean Energy Resource Plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Angeles Washington that the 2022 Clean Energy Implementation Plan as prepared by the
Director of Public Works and Utilities and attached hereto as Exhibit A is hereby approved; and
BE IT FURTHER RESOLVED that the 2022 Clean Energy Implementation Plan,
together with this Resolution, shall be filed with the Department of Commerce of the State of
Washington no later than the 7th of January 2022 and also be published and made available to
the public through the City of Port Angeles website.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 4th day of January 2022.
_____________________________
Kate Dexter, Mayor
ATTEST:
By:_______________________________
Kari Martinez-Bailey, City Clerk
APPROVED AS TO FORM:
By:_______________________________
William E. Bloor, City Attorney
January 4, 2022 F - 2
City of Port Angeles
1/1/2022
Gregg King/Power Resources
360-417-4710
gking@cityofpa.us
Small utility:Yes
A small utility is a utility that is not required by RCW 19.280.030(1) to prepare an integrated resource plan.
Web address of
published CEIP:
Utility name:
Report date:
Contact name/Dept:
Phone:
Email:
Exhibit A
January 4, 2022 F - 3
2022 2023 2024 2025 4-year Period
0%0%0%0%0%
0%0%0%0%0%
0%0%0%0%91%
[Small utilities may enter a single value in cell G6 and leave the remaining cells blank.]
N/A
Resource Amount
Energy Efficiency 5726 MWh to be acquired over the interim performance period (measured in first-year savings)
Renewable energy 1226024 MWh to be used during the interim performance period
Demand response 0 MW to be acquired over the interim performance period
As a BPA load following customer, the City receives the benefit of BPA's hydroelectric system. Fuel mix runs between 91%- 98%
carbon free which is a key component of meeting 2030 and 2045 GHG nuetral/free targets.
Resource
Nonemitting
Total
Specific targets (WAC 194-40-200(3)):
Specific action proposed
Identify and describe the specific actions the utility will take over the next interim performance period to demonstrate progress toward meeting the utility's
interim targets and the 2030 GHG neutral and 2045 clean electricity standard (WAC 194-40-200(1)):
City of Port Angeles
Continue utilizing BPA load
following contract.
Work with the region to
procure a new load
following contract with
BPA.
Explore use of RECs to
close gap for 2030 carbon
neutral target.
Port Angeles currently authorizes BPA to sell it's RECs. Will explore letting RECs expire to close fuel mix gap and meet 2030 targets.
Description of how the action demonstrates progress toward meeting interim targets and the standards
Work with BPA and others in the region to develop load following, carbon free power supply in the next rate period.
Describe how the target demonstrates progress toward meeting the 2030 and 2045 CETA
standards (WAC 194-40-200(2)). This section is not required if the value in cell G6 is 80% or
greater :
Interim target: Percentage of retail load to be served using renewable and nonemitting
resources (WAC 194-40-200(2))
Renewable
Exhibit A
January 4, 2022 F - 4
Report each Highly Impacted Community
Census Tract (enter 11 digit FIPS code) County Name Tribal Lands (Yes/No)
Environmental Health
Disparities Topic Rank
53009990100 Clallam Yes 1
53009000700 Clallam Yes 3
53009001000 Clallam Yes 3
Highly impacted communities (WAC 194-40-200(4))
City of Port Angeles
Exhibit A
January 4, 2022 F - 5
Indicator Details Source
Date Last
Updated
Approximate number of
households in service territory
(if applicable)
Low Income
Households meeting or exceeding the 200% federal poverty
rate City of Port Angeles records.2021 TBD
Energy burden above 6%LEADS tool 2021 TBD
Remote Customers Metric TBD who have difficulty accessing City services City of Port Angeles records.2021 TBD
Households with No
Internet Households without internet access City of Port Angeles records.2021 TBD
Vulnerable populations (WAC 194-40-200(4))
Please list all indicators developed through a public process and used to identify Vulnerable Populations based on the definition in RCW 19.405.020(40):
(40) "Vulnerable populations" means communities that experience a disproportionate cumulative risk from environmental burdens due to:
(a) Adverse socioeconomic factors, including unemployment, high housing and transportation costs relative to income, access to food and health care, and linguistic
isolation; and
(b) Sensitivity factors, such as low birth weight and higher rates of hospitalization
Since Port Angeles and Clallam PUD share service territories, Port Angeles is relying on Clallam PUD's information from its public process. Clallam PUD has given the
OK for this.
Describe and explain any changes to the indicator from the utility's previous CEIP, if any:
City of Port Angeles
Exhibit A
January 4, 2022 F - 6
Distribution of energy and non-energy costs and benefits (WAC 194-40-200(4))
Category Indicator Details Source Date Last Updated
Energy Benefits
Distribution of program
program dollars.
Distribution pf
program dollars
among population
groups Utility data 2021
Program Participation Rate
Number of program
participants
Program
participantion
among population
groups Utility data 2021
Utility Specific Action (e.g.
name of resource)
Population affected?
(select one per row) Indicator
Detail (describe distribution of energy and non-energy
benefits on named population)
Location of Resource
(if applicable)
Ex. Replace substation resiliency substation address
Continue BPA Energy
Conservation Program
All customers Distribution of
program
participation and
program dollars.
While all Port Angeles customers benefit from the
aquisiiton of energy efficiency as a low cost resource, Port
Angeles has a low-income energy efficiency program to
reduce energy burden on vulnerable comminites.
N/A
Direct Assistance
Both HIC and VP Distribution of
program dollars
Port Angeles has a direct assistance program for qualifying
low-income households.
N/A
Continue with load-following
BPA contract
All customers BPA Contract and
reports
All customers benefit the low cost and primarily carbon-
free nature of BPA power.
N/A
Environment Fuel Mix
BPA Contract and
reports Use Fuel Mix reports
N/A
Please report one or more indicators, developed through a public process, and used to identify the forecasted distribution of energy and non-energy costs and
benefits for the utility's portfolio of specific actions, including impacts resulting from achievement of the specific targets established under WAC 194-40-200(3).
Indicators must be associated with one of the following categories: energy benefits, non-energy benefits, reduction of burdens, public health, environment,
reduction in cost, energy security, or resiliency.
Please report the forecasted distribution of energy and non-energy costs and benefits on identified highly impacted communities and vulnerable populations
for the utility's portfolio of specific actions, including impacts resulting from achievement of the specific targets established under WAC 194-40-200(3). You
must do a separate row for each action and for each population affected.
Identify the expected effect of specific actions on highly impacted communities and vulnerable populations and the general location, if applicable, timing, and
estimated cost of each specific action. If applicable, identify whether any resource will be located in highly impacted communities or will be governed by, serve,
or otherwise benefit highly impacted communities or vulnerable populations in part or in whole.
City of Port Angeles
Exhibit A
January 4, 2022 F - 7
City of Port Angeles
Integrated resource plan compliance (WAC 194-40-200(6))
Clean energy action plan compliance (WAC 194-40-200(7))
Yes
This CEIP is consistent with the most recent integrated resource plan or resource plan, as
applicable, prepared by the utility under RCW 19.280.030. Select yes or no.
Yes
The CEIP is consistent with the utility's clean energy action plan developed under RCW
19.280.030(1) or other ten-year plan developed under RCW 19.280.030(5). Select yes or
no.
Exhibit A
January 4, 2022 F - 8
Long-term plans (WAC 194-40-200(4)(c)(iii))
Describe how the specific actions in the CEIP are consistent with, and informed by, the utility's longer-term strategies based on the analysis in
RCW 19.280.030 (1)(k) and clean energy action plan in RCW 19.280.030 (1)(l) from its most recent integrated resource plan, if applicable:
The City ofPort Angeles (COPA) is a load following customer of the Bonneville Power Administration (BPA). COPA purchases the full amount
of Tier I power possible from BPA. Additional power supply contract will be in compliance of this law as and when they are needed in the
future. This is the stated plan of the 2020 Resource Plan.
Due to purchasing power from BPA, the City is already compliant with the Clean Energy Transformation Act requirements.
Exhibit A
January 4, 2022 F - 9
Risk (WAC 194-40-200(4)(d))
Describe how the utility intends to reduce risks to highly impacted communities and vulnerable populations associated with the transition to
clean energy.
City of Port Angeles
The City of Port Angeles will reduce risks to highly impacted communities and vulnerable populations by continueing to provide energy
efficiency program to low income houeholds, provide direct energy assistance via LIHEAP or other programs, and provide bill payment
options such as levelized payments. COPA will expand outreach to groups to encourage participation in its programs.
Exhibit A
January 4, 2022 F - 10
Date: January 4, 2022
To: City Council
From: Kari Martinez-Bailey, City Clerk
Subject: City Council Assignments for 2022-2024
Background / Analysis:
As members of the Port Angeles City Council, you not only dedicate time to your duties as
Councilmembers, you are also asked to serve on a variety of internal and external boards, committees,
and commissions.
Appointments to these committees are typically for two years. Committee assignments are made by the
Council as a body, except for the Utility Advisory Committee, (UAC). By ordinance, the Mayor is given
the authority to appoint three councilmembers to serve on the UAC.
Most committees have been assigned an alternate representative. Alternates serve an important role in
ensuring that the City is represented when the assigned Councilmember(s) cannot attend. If you cannot
attend a meeting, please contact your alternate directly to arrange for them to attend in your absence. Staff
serves as alternate on a few committees, including as the main alternate for the Olympic Peninsula
Tourism Commission. By statute, only one Councilmember is assigned to the Lodging Tax Advisory
Committee (LTAC), therefore there is no alternate assigned to the LTAC.
It’s important to note that the Council Reports section of the meeting agenda is intended to be a time
when Councilmembers can update the full body on their committee assignments.
The Clerk’s Office will send correspondence to each committee, notifying them as to their Council
representative(s). City advisory committees will be in touch with Councilmembers about onboarding.
Funding Overview: N/A
Attachments: City Council Assignments List
Summary: Councilmembers are asked to serve on a variety of internal and external boards, committees
and commissions. Some assignments are either required by State statute or by the organization’s bylaws.
Each year City Council reviews the current assignments for possible alteration in assignment.
Every two years, the Mayor works with Councilmembers to determine each member’s interest in serving
on these various committees, and then presents a draft assignment list to the full Council for its
consideration.
This matter was on the December 21, 2021 agenda for discussion, but it was not discussed due to time
constraints. Therefore, it was moved to tonight’s agenda.
Funding: N/A
Recommendation: Review and discuss the assignments in preparation for the appointments made
during the second meeting in January.
January 4, 2022 I - 1
Alternate representatives are assigned to most committees. If you cannot attend, please contact your alternate directly.
Committee, Board or
Commission City Council Assignments
Members Mayor
Dexter
Deputy
Mayor
Carr
French Meyer McCaughan Schromen-
Wawrin Suggs
City Wellness Committee -
Meets as needed, usually
during the hours of 9 a.m. to 5
p.m. / City Hall
1 Alt. X
Clallam Co. Board of Health
- 3rd Tuesday of Month /
C.C.C.B.R.**
Port
Angeles
Term
X Alt.
Clallam Transit - Meets 3rd
Wednesday of each month at
10:00 am / Rotating locations
2 Alt. X X
Disability Board - 3rd Tues
of month / 9am at County Mayor X
Economic Development
Council – Meets quarterly /
Skills Center
Staff
Feiro Marine Life Center –
3rd Wednesday / 5:30 p.m. /
Feiro
1 X Alt.
Fireman's Pension Board -
Meets once a year / City Hall Mayor X Alt.
Homelessness Task Force
Meets 1st Tuesday of month
2:30-4:00 pm / C.C.C.B.R.**
1 X Alt
Lauridsen Trust - Meets 3rd
Thurs of month / 11am
F.U.M.C*
Mayor X
Law and Justice - Meets as
needed 1 X
Lodging Tax Advisory
Committee - Meets as needed
/ City Hall
1 X
Marine Resource Committee
- Meets 3rd Monday / 5:30pm
Courthouse
1 Alt. X
January 4, 2022 I - 2
Alternate representatives are assigned to most committees. If you cannot attend, please contact your alternate directly.
Committee, Board or
Commission City Council Assignments
Members Mayor
Dexter
Deputy
Mayor
Carr
French Meyer McCaughan Schromen-
Wawrin Suggs
North Olympic Peninsula
Resource Conservation &
Development Council -
Meets 4th Thursday / Location
varies
1 X Alt.
Olympic Peninsula Tourism
Commission – Meets first
Thursday / Location varies
1
Council
and 1
staff
X
Peninsula Area Public
Access - Meets 2nd Tuesday
X
Peninsula Regional
Transportation Planning
Organization - Meets 3rd
Friday of every other month,
10am, location varies
1 Alt. X
Port Angeles Downtown
Association - 2nd Monday /
6:15pm / PADA Office
1 X
Port Angeles Forward -
Meets quarterly / 7:30 am /
City Hall
2 X X Alt.
Port Angeles Regional
Chamber of Commerce -
Meets 3rd Thursday, 8 am,
location varies
1 X Alt.
Solid Waste Advisory
Committee - Meets 3rd
Thursday of odd months / 3pm
/ C.C.C.B.R.**
1 X Alt.
Strait Ecosystem Recovery
Network (LIO) - Meets
quarterly / Red Cedar Hall in
Blyn
1 Alt. X
Trust Lands Advisory
Committee X Alt.
Volunteer Fireman's
Pension Board - Meets once a
year / City Hall
Mayor +
1 X Alt.
Utility Advisory Committee
- Meets 2nd Tuesday of month
/ 3pm / City Hall
3 X X X Alt.
William Shore Memorial
Pool District - 4th Tuesday /
3pm / C.C.C.B.R.**
2 Alt. X X
* F.U.M.C. - First United Methodist Church ** C.C.C.B.R. - Clallam County Commissioner's Board Room
January 4, 2022 I - 3
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Date: January 4, 2022
To: City Council
From: Thomas Hunter, Director of Public Works & Utilities
Subject: Declaration of Emergency – Water Main Repair – Approve Contracts
Background / Analysis: On December 4, 2021, City staff discovered a failed section of 20-inch
diameter concrete cylinder water transmission main west of Ennis Creek near Lindberg Road and
Maddock Road. At the location of the failure, the water main is approximately eight feet below grade.
City crews shut down the water main when starting repair work.
The failed segment of main is a critical component of the City's water distribution system. This main was
installed in the 1960s and serves as the primary water source for the Clallam County PUD Round Tree
Reservoir. The City has a contractual duty to supply water to that reservoir. In addition to PUD water
customers who receive water from Round Tree Reservoir, approximately 37 City customers rely on the
20-inch water main as their primary source of water.
Summary: The purpose of this memo is ask the City Council to award two contracts associated with
repair of a water main break:
•A Professional Services Agreement with Kennedy Jenks, of Seattle, WA to provide engineering
support to design the repair to a failed water main; and
•A Construction Contract with ICI Construction of Burlington, WA for construction work to repair
the failed water main;
The total cost of both contracts is estimated at $160,000.00. It is anticipated the contracts will be by force
account, where costs are based on time and materials.
On December 4, 2021, City crews discovered a failed section of 20-inch diameter concrete cylinder water
transmission main west of Ennis Creek near Lindberg Road and Maddock Road. City crews began repair
work on December 10, 2021, but the repair effort was unsuccessful. Poor soil conditions and unusual site
conditions made continued work unsafe; and when excavated, the waterline failure was significantly
larger than anticipated.
The City Manager issued a Declaration of Emergency on December 13, 2021. The two contracts that are
the subject of this action were developed using emergency powers authorized by that Declaration.
Funding: Funding for the emergency contract was made available through savings in the 2021 budget
from the Water Fund in an amount not to exceed $160,000.00.
Recommendation: Award a contract for the Professional Services Agreement, in an amount not-
to-exceed $10,000.00, with Kennedy Jenks, of Seattle, WA to provide engineering support to
design the repair; and a Construction Contract in an amount not-to-exceed $150,000.00, with ICI
Construction of Burlington, WA to complete the water main repair; and authorize the City
Manager to execute all documents necessary to execute and administer the contracts and to make
minor modifications if necessary.
January 4, 2022 J - 1
Due to the location and severity of the main break and the impact on the City's water distribution
system, it was necessary to take immediate action. On December 13, 2021, the City Manager issued a
Declaration of Emergency, which was ratified by City Council on December 21, 2021. The City and
Clallam County PUD partnered to employ temporary measures to provide water to customers served in
the affected service area until a satisfactory repair is implemented.
Due to the unique challenges of the location, Engineering Design support was needed. The City negotiated a
Professional Services Agreement with engineering company Kennedy Jenks, of Seattle WA to design the
repair. This work is estimated at $10,000.00. To perform the repair, which will replace 40 – 60 feet of failed
20-inch pipe, the City negotiated a construction contract with ICI of Burlington, WA for a not to exceed
amount of $150,000.00. It is anticipated the contracts will be by force account, where costs are based on
time and materials.
Funding Overview: Funding for the emergency contract was made available through savings in the
2021 budget from the Water Fund in an amount not to exceed $160,000.00.
January 4, 2022 J - 2
CITY OF ORT
IA
W A S H I 1N G T 0 N, Ul® S. A
............. .
MEMO January 4, 20,22,
�Finance
Department We,the undersigned City Officials of the City of Port An, do hereby
certify that the merchaindiise and/or services herein specified have been
received and that these claims are approved for payment in the amount of
Sarina Carrizo,,a $2,704,072-52 this 4th day of January, 20,22.
Finarwe Director ......
Trina McKee
senior Accountant
MarySuc French Mayor City Manager
Sentor Accountant
I inda Kherialy
FtnancW Syslems Analws'l
Melody Schneider
Mdnai;ement Accountant
Micah Rose
Firl'ancialAnai)(S9 i
Jayne Ferkhis
PaYTO:It SlVCialkt
Jason Jones
Accounwnt
Nhe Pow0l
Accounting'Fechnickin
Luke Anderson
Accounting Toduncian
NiMie Blank
Adininismative Analyst
Kathydien Hanvy
Customer Services Manager
'rmcy Rix&s
Lififity Billing Specialist