HomeMy WebLinkAboutCC Agenda Packet 07192022
July 19, 2022 Port Angeles City Council Meeting Page 1
July 19, 2022
City of Port Angeles Council Meeting Agenda
This meeting will be conducted virtually.
The City determined the meeting shall be held virtually when the July 19, 2022 City Council agenda was created on July 14, 20 22.
The City will hold virtual meetings when a meeting cannot be held with “reasonable safety”. “Without reasonable safety” means that
the COVID-19 risk is Moderate or High, per the dashboard located at https://www.clallam.net/coronavirus at the time the meeting is
advertised. Listening and webcast options will be available at www.cityofpa.us
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are avail able
for those needing assistance. The items of business for regular Council meetings may include the following:
A. Call to Order – Special Meeting at 5:00 p.m. – Budget Goal Work Session
Call to Order – Regular Meeting at 6:00 p.m.
B. Roll Call, Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
C. Public Comment
The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an or derly
and timely manner. Visit https://www.cityofpa.us/Live-Virtual-Meetings to learn how to participate during public comment and or
watch the meeting live. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud.
To provide pre-recorded messages to the City Council by phone, please call 360 -417-4504. Messages received will be made a part of
the final record. Comments should be received by 2:00 p.m. Tuesday, July 19, 2022.
For audio only please call: 1-844-992-4726
Use access code: 2556 834 4778
Once connected press *3 to raise your virtual hand, if you wish to make a comment or public testimony. You will be notified when it
is your turn to speak. This access code is good for the July 19, 2022 meeting only.
If you are joining in through the Webex link:
https://cityofpa.webex.com/cityofpa/onstage/g.php?MTID=ed7183718490f772d517226625b4a50cb and wish to make a comment or
public testimony, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak.
Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment ."
During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Publi c
Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in
an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reaso nable limits
as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total
of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment pe riod.
Individuals may speak for three (3) minutes or less, depending on the number of people wishing to spe ak. If more than 20 people are
signed up to speak each speaker may be allocated two (2) minutes.
Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference gi ven to those
who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individuals wishing to
speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for addition al unsigned
speakers.
July 19, 2022 Port Angeles City Council Meeting Page 2
Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent co nnection
to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12
D. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
E. Consent Agenda | Approve
1. City Council Minutes of June 7 and June 21, 2022 / Approve ......................................................................................... E-1
2. Expenditure Report: From June 25, 2022 to July 8, 2022 in the amount of $2,097,874.99/ Approve ............................. E-9
3. 2022 Landfill Beach Nourishment Project CON-2022-39 / Award a construction contract with 2 Grade LLC of Port Angeles,
WA, for the 2022 Landfill Beach Nourishment Project, CON-2022-39, in an amount not to exceed $34,752.35; and authorize
the City Manager to sign all documents necessary to execute the construction contract for the project and to make minor
modifications to the contract, as necessary. .................................................................................................................... E-35
4. Electric Utility 2022 Resource Plan / Pass the attached resolution to set a public hearing on the City’s proposed biennial
update to its Power Resource Plan for the regular Council meeting on August 16, 2022 and give notice of that hearing
......................................................................................................................................................................................... E-36
5. Letter of Support and Partnership for National Endowment for the Arts (NEA) Grant / Approve the letter of support of the
Port Angeles Fine Arts Center seeking an Our Town grant through the National Endowment of the Arts to formalize a new
arts district in Port Angeles ............................................................................................................................................ E-41
6. Harbor Cleanup Process –Authorizing Payment of City Deposit to Port in the Amount of $14,000 / Harbor Cleanup Work
Order #4 / Authorize payment of $14,000 to the PLPs group account ............................................................................ E-42
7. Sub-recipient Agreement with OlyCAP for Federal CARES Act CDBG-CV Funding for Clallam County (including Cities of
Forks, Port Angeles and Sequim) / Approve and authorize the City’s Community Development Block Grant responsible
official to sign and execute a standard sub-recipient agreement with OlyCAP and make minor modifications as necessary
......................................................................................................................................................................................... E-44
F. Public Hearings | 6:30 p.m. or Soon Thereafter ................................................................................................... None
G. Ordinances Not Requiring Council Public Hearings
1. Ordinance Amendments – Accessory Dwelling Unit Utility Connections / Conduct 1st Reading / Waive 2nd Reading /
Adopt Ordinance.............................................................................................................................................................. G-1
2. Building Permit Fee Reductions / Conduct 1st Reading / Waive 2nd Reading / Adopt Ordinance .................................. G-7
3. Second Amendment to the 2022 Budget/ Conduct 1st Reading / Continue to August 16 ................................................ G-15
H. Resolutions Not Requiring Council Public Hearings
1. American Rescue Plan Act Funding Approval and Subrecipient Agreement with the Olympic Peninsula YMCA / Pass
Resolution / Approve and Authorize ................................................................................................................................ H-1
I. Other Considerations
1. Fleet Presentation / View Presentation
2. Bird Rides, LLC. / Council Discussion ........................................................................................................................... I-1
J. Contracts & Purchasing
1. Signal Controller Upgrades – Professional Services Agreement PSA-2022-24 / Award and Authorize ......................... J-1
2. Amendment to Water Contract between City of Port Angeles and McKinley Paper Company / Approve and
Authorize.......................................................................................................................................................................... J-81
3. Equipment Purchase – Replacement of Police Vehicles / Approve Purchases ............................................................... J-83
K. Council Reports
July 19, 2022 Port Angeles City Council Meeting Page 3
PUBLIC HEARINGS
Public hearings are set by the City Council in or der to meet legal requirements. City Council may set a public hearing in order to
receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may
choose to seek public opinion through the public hearing process.
L. Information
City Manager Reports:
1. Monthly Update on Past Due Utility Accounts - June ........................................................................................... L-1
2. 2021 Year End Financial Report .................................................................................................................................... L-2
M. Second Public Comment
Follow the instructions from the first public comment period.
Adjournment
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CITY COUNCIL MEETING
Port Angeles, Washington
June 7, 2022
This meeting was conducted virtually.
CALL TO ORDER SPECIAL MEETING
Deputy Mayor Meyer called the special meeting of the Port Angeles City Council to order at 5:30 p.m.
Members Present: Deputy Mayor Meyer, Council Members Carr, French, McCaughan, Schromen-Wawrin and Suggs.
Members Absent: Mayor Dexter.
Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey.
EXECUTIVE SESSION
Based on input from City Attorney William Bloor, Deputy Mayor Meyer announced the need for an Executive
Session under RCW 42.30.110(1)(i) to discuss potential litigation with legal counsel until 5:55 p.m., stating no
action to follow. The Executive Session convened at 5:30 p.m.
ADJOURNMENT
Deputy Mayor Meyer adjourned the Special Meeting at 5:55 p.m.
CALL TO ORDER-REGULAR MEETING
Deputy Mayor Meyer called the regular meeting of the Port An geles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Deputy Mayor Meyer, Council Members Carr, French, McCaughan, Schromen-Wawrin and
Suggs.
Members Absent: Mayor Dexter.
Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat, D. Sharp, B. Smith,
E. Bolin, T. Hunter, and S. Carrizosa.
Deputy Mayor Meyer added Council Member Attendance to the consent agenda.
PLEDGE OF ALLEGIANCE
Deputy Mayor Meyer led the Pledge of Allegiance to the Flag.
CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS
Deputy Mayor Meyer read proclamations recognizing June 19th as Juneteenth, June as Pride Month, and Ride Transit
Month.
PUBLIC COMMENT
No public comment was received.
CONSENT AGENDA
Council member McCaughan asked the Mayor to consider moving J-1 Golf Course Road Property Purchase and
Sale Agreement to the Consent Agenda. Deputy Mayor Meyer asked Council to consider moving I-3 IAFF LOCAL
#656 One Year Contract to the Consent Agenda. Hearing no opposition, Deputy Mayor Meyer added the items to
the Consent Agenda. At the request of Council member Schromen-Wawrin, Deputy Mayor Meyer pulled
Stormwater Education and Outreach Services – 2023 Interlocal Agreement with Kitsap from the Consent Agenda.
July 19, 2022 E - 1
PORT ANGELES CITY COUNCIL MEETING – June 7, 2022
Page 2 of 4
It was moved by Schromen-Wawrin and seconded by McCaughan to approve the Consent Agenda to include:
1. City Council Minutes of May 3, 2022 / Approve
2. Expenditure Report: From May 7, 2022 to May 27, 2022 in the amount of $4,575,383.98 / Approve
3. 4th Street and Chambers Street Repair - Final Acceptance / Accept the 4th & Chambers Repair project CON
2021-38 as complete, and authorize staff to proceed with project closeout, and release the retainage bond in the
amount of $5,351.15 upon receipt of all required clearances
5. ADDED TO CONSENT / Council Member Attendance / Excuse Mayor Dexter from the June 7, 2022 Meeting
6. ADDED TO CONSENT / IAFF LOCAL #656 One Year Contract / Staff recommends the City Council approve
the terms of the IAFF Local 656 one-year contract as outlined in this memo and authorize the City Manager to
approve the attached Memorandum of Understandings and to make minor modifications to the agreement as
necessary
7. ADDED TO CONSENT / Golf Course Road Property Purchase and Sale Agreement / 1. Consider adopting a
motion declaring the subject property located on Golf Course Road to be surplus to the needs of the City; 2.
Approve the attached Purchase and Sale Agreement; and 3. Authorize the City Manager to execute all documents
necessary to effectuate the sale of the property to the PUD and make minor modifications to the documents as he
deems appropriate.
Council discussion followed.
PULLED FROM CONSENT AGENDA
4. Stormwater Education and Outreach Services – 2023 Interlocal Agreement with Kitsap County
City Engineer Jonathan Boehme provided background on the agenda item.
It was moved by Schromen-Wawrin and seconded by Carr to approve the Consent Agenda to include:
Approve and authorize the City Manager to sign the 3 -year Interlocal Agreement with Kitsap County with an annual
amount not to exceed $12,538 and a total amount not to exceed $37,614, and to make minor modifications to the
agreement, as necessary.
The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 6 -0.
OTHER CONSIDERATIONS
1. Planning Commission Recommendation on Affordable Housing
Interim Director of Community and Economic Development Emma Bolin provided background on the agenda item.
Council discussion followed.
It was moved by Schromen-Wawrin and seconded by Carr to:
Direct staff to prepare an ordinance to suspend permit fees until September 1, 2023, for ADUs, duplexes, triplexes,
townhouses, cottage developments, and multifamily developments that are used for residential housing available for
families at or below 80% AMI.
It was moved by French and seconded by Carr to:
Postpone the discussion until after the public hearings.
The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 6 -0.
PUBLIC HEARINGS
1. The 2023-2028 Capital Facilities Plan and Transportation Improvement Plan
Finance Director Sarina Carrizosa presented slides that described the Capital Facilities Plan and Transportation
Improvement Plan which included information on opportunities for public comment and Council work sessions.
Director Carrizosa spoke about capacity components from a funding and staff availability aspect and spoke about
specific staff positions that have been added using ARPA funds that will help the City reach some of its goals.
At 7:03, Deputy Mayor Myer opened the public hearing.
Deputy Mayor Meyer conducted a first reading of the resolution by title, entitled,
RESOLUTION NO. ____
July 19, 2022 E - 2
PORT ANGELES CITY COUNCIL MEETING – June 7, 2022
Page 3 of 4
A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting the City’s Capital
Facilities Plan for 2023-2028, which includes the City’s Transportation Improvement Program for the years 2023 -
2028.
Hearing no comments, Deputy Mayor Meyer continued the public hearing to June 21.
2. Draft Climate Resiliency Plan
Interim Director of Community and Economic Development Emma Bolin provided background on the agenda item
and spoke about community outreach. She referenced recommendations on the plan from the Planning Commission.
Deputy Mayor Meyer conducted a first reading of the ordinance by title, entitled,
AN ORDINANCE of the City of Port Angeles, Washington, adopting the Climate Resiliency Plan and amending the
Port Angeles Comprehensive Plan to incorporate the Climate Resiliency Plan.
ORDINANCE NO. ____
Brian M., city property owner, spoke in support of changes to the draft Climate Resiliency Plan.
Bob Vreeland, city resident, spoke in favor of the draft Climate Resiliency Plan.
Ben Stanley, Chair of the Planning Commission, but speaking independently of the Commission, spoke in favor of
the draft the Climate Resiliency Plan.
David Freed, residing outside city limits, spoke in favor of the draft Climate Resiliency Plan.
Ed Chadd, city limits, spoke in favor of the draft Climate Resiliency Plan.
Sissi Bruch, city limits, spoke in favor of the draft Climate Resiliency Plan.
After asking if there were additional comments. Deputy Mayor Meyer closed the public hearing. Council discussion
followed.
Deputy Mayor recessed the meeting for a break at 8:20 p.m. The meeting reconvened at 8:25 p.m.
OTHER CONSIDERATIONS CONTINUED
Council continued their discussion on the Planning Commission Recommendation on Affordable Housing agenda
item.
Deputy Mayor Meyer restated the motion that was made and seconded:
Direct staff to prepare an ordinance to suspend permit fees until September 1, 2023, for ADUs, duplexes, triplexes,
townhouses, cottage developments, and multifamily developments that are used for residential housing available for
families at or below 80% AMI.
After a roll call vote, the final motion carried 5-1, with Meyer opposed.
2. Comparative Research on Employee Rights
Human Resources Manager Abbi Fountain spoke about the agenda item and provided information .
CITY COUNCIL REPORTS
Council member McCaughan stated his report would be covered at the next meeting.
Council member Suggs spoke about the joint EOC meeting between the City Council and the County Commissioners
and spoke about the Dungeness Nature Center opening.
July 19, 2022 E - 3
PORT ANGELES CITY COUNCIL MEETING – June 7, 2022
Page 4 of 4
Council member Schromen-Wawrin spoke about the new bus runs to Hurricane Ridge by Clallam Transit System, the
recent Utility Advisory Committee meeting, and the Peninsula Transportation Committee updates.
Council member French spoke about recent Utility Advisory Committee and Lodging Tax Advisory Committee
meetings.
Council member Carr spoke about an NODC meeting and a recent June Pride event.
Council member Meyer provided an update on a local 4 th of July event, the benefits of scooters, and his thoughts on
his first meeting.
No other reports were given.
INFORMATION
Manager West spoke regarding the reports included in the packet and spoke about a Housing Solutions Committee
meeting and a presentation by Craft3, a recent Field Hall event, and shared an update regarding the Fire Department
with the retirement of Fire Chief Ken Dubuc.
SECOND PUBLIC COMMENT
Bob Vreeland, city resident, spoke about the draft the Climate Resiliency Plan.
ADJOURNMENT
Mayor Dexter adjourned the meeting at 9:44 p.m.
_____________________________________ _______________________________
Brendan Meyer, Deputy Mayor Kari Martinez-Bailey, City Clerk
July 19, 2022 E - 4
CITY COUNCIL MEETING
Port Angeles, Washington
June 21, 2022
This meeting was held virtually.
CALL TO ORDER-REGULAR MEETING
Mayor Dexter called the regular meeting of the Port An geles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Mayor Dexter, Deputy Mayor Meyer, Council Members Carr, French, McCaughan, Schromen-
Wawrin and Suggs (joined at 6:13 p.m.).
Members Absent: None
Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat, D. Sharp, E. Bolin, T. Hunter,
S. Carrizosa, J. Boehme, V. McIntyre, T. Weeks and K. Hatton.
PLEDGE OF ALLEGIANCE
Mayor Dexter led the Pledge of Allegiance to the Flag.
PUBLIC COMMENT
No public comment was received.
CONSENT AGENDA
Hearing no objection, Mayor Dexter added J-1 and J-2 to the Consent Agenda as items E-8 and E-9.
It was moved by McCaughan and seconded by Meyer to approve the Consent Agenda to include:
1. City Council Minutes of May 17, and May 24, 2022 / Approve
2. Expenditure Report: From May 28, 2022 to June 10, 2022 in the amount of $1,320,987.63 / Approve
3. Amendment 01 | PSA-2020-48 Stormwater Permit Implementation Support / Approve: 1. WQC-2022-
PoAnPW-00169, Enhanced Source Control Program Development Grant Agreement with Ecology; 2. WQC-
2022-PoAnPW-00164, Stormwater Management Action Plan Grant Agreement with Ecology; and, 3.
Amendment 01 to PSA-2020-48 with Osborn Consulting, Inc., thereby, increasing the original agreement’s not-
to-exceed amount from $295,806.00 to $643,001; an increase of $347,195. And authorize the City Manager to
sign all documents necessary to execute and administer the above agreements and amendment and to make
minor modifications to them, as necessary
4. Olympic Public Safety Network (OPSN) Firewall Hardware and Software / Approve and authorize the
purchase of FortiGate 101F firewall hardware and software in the amount of $72,840 with Development
Group, Inc. (DGI) and authorize the City Manager to execute all documents necessary to complete and
administer this purchase and to make minor modifications to the documents as necessa ry
5. Three-Year Agreement for Cisco Umbrella (OpenDNS) Services / Authorize the City Manager to approve
payment to Port53 Technologies, Inc. to enable three -years of the Cisco Umbrella DNS Security Advantage
Software Package for 250 users; and to make minor modifications as needed
6. 2022 Lodging Tax Budget Amendment Proposal – Hurricane Ridge Winter Sports Club / Accept the
recommendation of the LTAC to approve an amendment to the 2022 Lodging Tax (LTAX) Budget in the amount
of $13,800 to award the HRWSC funds in order to operate a shuttle service to Hurricane Ridge in the winter
season.
7. Stancil Recorder Refresh / Approve and authorize the software/hardware refresh of the City’s CAD system
with Stancil in the amount of $28,985.60 and authorize the City Manager to sign all documents necessary to
perform this refresh and make minor modifications as necessary subject to approval of the 2023 – 2028 Capital
Facilities Plan.
8. MOVED FROM J-1 - Intrado “Viper” Software Refresh and Upgrade of Existing 9-1-1 Phone System
Approve and authorize the City Manager to sign a Viper phone system upgrade agreement in the amount of
July 19, 2022 E - 5
PORT ANGELES CITY COUNCIL MEETING – June 21, 2022
Page 2 of 4
$160,251.50 plus tax with Intrado Life & Safety Solutions Corporation and to make minor modifications to the
documents as necessary subject to approval of the proposed 2023- 2028 Capital Facilities Plan
9. MOVED FROM J-2 - Virtual System Hosts Replacement - CFP Item #0618 / Approve and authorize the
purchase of four (4) DELL PowerEdge R840 Servers and allow the City Manager to administer the purchase
and make minor modifications as necessary
Council discussion followed.
The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7 -0.
ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS
1. Draft Climate Resiliency Plan
Interim Community and Economic Development Director Emma Bolin spoke to the agenda item and walked Council
through changes from the previous version. She walked through the Plan and noted all changes since the previous
version that went before Council. She included input from Council, staff and community.
Mayor Dexter conducted a second reading of the ordinance by title, entitled,
ORDINANCE NO. 3692
AN ORDINANCE of the City of Port Angeles, Washington, adopting the Climate Resiliency Plan and amending the
Port Angeles Comprehensive Plan to incorporate the Climate Resiliency Plan.
It was moved by Meyer and seconded by Schromen-Wawrin to:
Adopt the Climate Resiliency Plan
A motion to amend was made by Schromen-Wawrin and seconded by Suggs to:
Strike the last sentence of Action Item #47, Consider hard shoreline protection in certain areas, such as bluff crests
where infrastructure needs to be realigned and protected.
Without hearing an objection, the Mayor postponed discussion and vote until after the Public Hearings were
completed.
PUBLIC HEARINGS
1. Stormwater Ordinance Update / New Source Control Program
Director of Public Works & Utilities Thomas Hunter presented the agenda item and introduced Civil Engineer
Jonathan Boehme, Civil/Utility Engineer Vince McIntyre, and Tarelle Osborn of Osborn Consulting, Inc.
Civil/Utility Engineer McIntyre presented slides that explained the source control program. He stated the program
was intended to reduce impacts of existing development to prevent and reduce pollutants in runoff from areas that
discharge to the City’s municipal separate storm sewer system. He said the City would work with local business
owners to evaluate their sites and activities routinely being performed against current standards and best
management practices for pollutant control and pollution prevention. He provided background and timelines for the
project.
At 6:50 p.m., the Mayor opened the public hearing. There being no public comment, the Mayor continued the matter
to the July 5 meeting.
Mayor Dexter conducted a first reading of the ordinances by title, entitled,
ORDINANCE NO. ____
AN ORDINANCE of the City of Port Angeles, Washington amending Chapters 3.70 of the Port Angeles Municipal
Code as follows.
ORDINANCE NO. ____
AN ORDINANCE of the City of Port Angeles, Washington amending Chapters 13.62 and Chapter 13.63 of the Port
Angeles Municipal Code relating to stormwater-utility and regulations.
July 19, 2022 E - 6
PORT ANGELES CITY COUNCIL MEETING – June 21, 2022
Page 3 of 4
The Mayor continued the matter to the July 5 meeting.
2. 2023-2028 Capital Facilities Plan and Transportation Improvement Plan
Finance Director Sarina Carrizosa presented the Plan and spoke to a correction to the titles of three projects and to
capacity and staffing challenges. She said Council had requested additional information and criteria regarding the
present condition of assets be provided to ensure clarity and consistency throughout the document. She spoke to
statuses and prioritization, capacity, staffing. She spoke to the proposal to include TR0322 - Intersection Control
Study for Council consideration. $50,000 in funding for this project is proposed from REET.
The Mayor continued the Public Hearing at 7:16 p.m. There being no public comment, the Mayor closed the public
hearing.
Mayor Dexter conducted a second reading of the resolution by title, entitled,
RESOLUTION NO. 13-22
A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting the City’s Capital
Facilities Plan for 2023 – 2028, which includes the City’s Transportation Improvement Program for the years 2023 -
2028.
It was moved by Schromen-Wawrin and seconded by Suggs to:
After the motion was amended and approved, the final motion was:
Pass the ordinance as read and include TR0322 - Intersection Control Study for Council consideration.
$50,000 in funding for this project is proposed from REET and amended language to amend PK0719 to
replace "The next step of the process is to hire a consultant for the design of the placement of the facility
on existing City property. The main focus will be land space, utilities, and tree canopy so that this type of
event will not happen in the future," with "The next step of the process is to do site analysis to find an
appropriate location for the Parks Maintenance Building."
The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7 -0.
Mayor recessed the meeting for a break at 8:12 p.m. The meeting reconvened at 8:17 p.m.
ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS CONTINUED
It was moved by Meyer and seconded by Schromen-Wawrin to:
After the motion was amended and approved, the final motion was proposed:
Adopt the Climate Resiliency Plan and amending the Port Angeles Comprehensive Plan to incorporate the Climate
Resiliency Plan and strike the last sentence of Action Item #47, Consider hard shoreline protection in certain areas,
such as bluff crests where infrastructure needs to be realigned and protected and on page 6, add to the right sidebar,
to the bottom of the Carbon Neutrality definition "The City will prioritize emission reduction to reach carbon
neutrality."
The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7 -0.
CITY COUNCIL REPORTS
Mayor Dexter provided two updates relative to recent events in Port Angeles and Olympia.
Council member Meyer provided an update on Fourth of July activities downtown.
Council member McCaughan spoke about his tour of the Fire Department, provided an update on Peninsula Area
Public Access live feed events, attendance at a recent Habitat for Humanity and BMX event.
Council member Suggs spoke about the Dungeness River Nature Center and a recent event held for middle
schoolers.
Council member Schromen-Wawrin spoke about a PRTPO meeting, spoke about his trip to Vancouver through
AWC, spoke about healthy living, scooters, and the passing of Ryan Malane.
July 19, 2022 E - 7
PORT ANGELES CITY COUNCIL MEETING – June 21, 2022
Page 4 of 4
Council member French spoke about updates on travel reported by a member of the Olympic Peninsula Tourism
Commission.
Council member Carr provided updates from the Board of Health meeting.
Mayor Dexter spoke about the upcoming AWC conference.
No other reports were given.
INFORMATION
Manager West spoke about the passing of Ryan Malane and expressed his appreciation for his work in Port Angeles
and spoke about an upcoming City Council Work Session in July.
SECOND PUBLIC COMMENT
Bob Vreeland, city resident, spoke about the Climate Resiliency Plan.
Ed Chadd, city resident, spoke about the Climate Resiliency Plan.
ADJOURNMENT
Mayor Dexter adjourned the meeting at 9:15 p.m.
_____________________________________ _______________________________
Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk
July 19, 2022 E - 8
CITY OF JORT NGELES
A
WASH I NHS GTON, U. S,. A.
MEMO
July 19, 2022
Finance
Department We, the undersigned City Officials, of the C�iity of Port Angeles, do hereby
certify that the merchandise and/or services herein specified have been
received and that these clairns are approved for payment in the amount of
Safina Camizosi $2,,097,874.99 this 19th day,of July, 2022,
finance Divvctoi
Tnnit McKee el
Senior AcCOUnwit
ktaryl;uv Frendi Mayor City Manager
Settim Accountant
Linda Khenatv
Financial Systenis'�nalysl
Melody Schneider
Management Accoununt
M�cah Rose.
Financial Analyst
.lane Perkins
1)aynAl six-6alist
Jason Jones,;
Accountant
Uic Powell
Accountingr,ccimieian
Luke Ando-son
Accounting T4vhnician
Nicole Blank
Adannku-rune Analyst
Kathyellert flane
Custonier Semites Mariager
Tiraev IRooks
Ufihty Billing Specialist
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
JOAQUIN'S TREE EXPERT CO Release Retainage 001-0000-223.40-00 250.19
US BANK CORPORATE PAYMENT
SYSTEM
City Credit Card 001-0000-213.10-95 (29,481.42)
City Credit Card 001-0000-213.10-95 (30,462.34)
City Credit Card Pmt 001-0000-213.10-95 26,763.24
WA STATE PATROL JUNE 2022 WSP FINGERPRINT 001-0000-229.50-00 159.00
WASHINGTON (DOL), STATE OF JUNE 2022 CPL'S 001-0000-229.60-00 726.00
Division Total:($32,045.33)
Department Total:($32,045.33)
NEURATH PHOTGRAPHY, ERIC COMMUNICATIONS/MEDIA SERV 001-1160-511.31-01 467.84
US BANK CORPORATE PAYMENT
SYSTEM
Jurassic Parliament Reg-M 001-1160-511.43-10 47.00
Chamber Luncheon-Deputy M 001-1160-511.43-10 18.00
Mayor & Council Division Total:$532.84
Legislative Department Total:$532.84
US BANK CORPORATE PAYMENT
SYSTEM
Community recognition car 001-1210-513.31-01 6.15
Cascade Locks toll-West 001-1210-513.43-10 2.00
Lodging-West 001-1210-513.43-10 405.10
Breakfast-West/Dexter 001-1210-513.43-10 26.01
Chamber luncheon-Straits/001-1210-513.43-10 36.00
eSignature subscription-C 001-1210-513.41-50 239.57
Chamber Luncheon-Mayor De 001-1210-513.43-10 18.00
Chamber Luncheon-West 001-1210-513.43-10 18.00
Legal pads 001-1210-513.31-01 17.51
Clips/Post-it notes/pens 001-1210-513.31-01 88.41
City Manager Division Total:$856.75
US BANK CORPORATE PAYMENT
SYSTEM
Lodging reservation fee-F 001-1220-516.43-10 19.99
Lodging-Fountain 001-1220-516.43-10 337.07
Labor Relations Institute 001-1220-516.43-10 345.00
eSignature subscription-H 001-1220-516.41-50 239.57
Human Resources Division Total:$941.63
LEMAY MOBILE SHREDDING MANAGEMENT SERVICES 001-1230-514.41-50 212.07
US BANK CORPORATE PAYMENT
SYSTEM
WAPRO Membership-KM Baile 001-1230-514.49-01 25.00
WAPRO Reg-KM Bailey 001-1230-514.43-10 65.00
eSignature subscription-C 001-1230-514.41-50 239.57
Classified Ad-ORD 3690 001-1230-514.44-10 21.33
City Clerk Division Total:$562.97
Page 1 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 9
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
City Manager Department Total:$2,361.35
US BANK CORPORATE PAYMENT
SYSTEM
Webcam-Kheriaty 001-2020-514.31-01 73.68
Finance Administration Division Total:$73.68
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
ANDERSON-TUITION REIMBURS 001-2023-514.43-10 1,772.25
PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 1.89
OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 81.64
OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 46.67
US BANK CORPORATE PAYMENT
SYSTEM
2022 Budget award app-Sch 001-2023-514.31-01 445.00
GFOA Reg-Schneider 001-2023-514.43-10 315.00
eSignature subscription-F 001-2023-514.48-02 239.57
WFOA Webinar-Anderson 001-2023-514.43-10 35.00
WFOA Webinar-Anderson 001-2023-514.43-10 35.00
Accounting Division Total:$2,972.02
DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,267.29
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,707.06
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,572.22
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,549.30
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,722.03
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,255.84
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,598.65
PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPP 001-2025-514.31-01 246.05
OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 3.79
US BANK CORPORATE PAYMENT
SYSTEM
AWWA Membership-Iyulores 001-2025-514.49-01 248.00
AWWA Membership-Sharnbroi 001-2025-514.49-01 248.00
AWWA Reg-Iyulores 001-2025-514.43-10 90.00
AWWA Reg-Sharnbroich 001-2025-514.43-10 90.00
Book-Backflow Prevention/001-2025-514.43-10 106.50
WETRC Reg-Iyulores 001-2025-514.43-10 210.00
WETRC Reg-Sharnbroich 001-2025-514.43-10 210.00
Job posting-Customer Serv 001-2025-514.41-15 50.00
Refund-WETRC Reg-Sharnbro 001-2025-514.43-10 (210.00)
Prepaid message service 001-2025-514.49-01 250.00
Customer Service Division Total:$19,214.73
Page 2 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 10
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
OLYMPIC PRINTERS INC ENVELOPES, PLAIN, PRINTED 001-2070-518.31-01 1,355.65
PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-2070-518.31-01 5.65
US BANK CORPORATE PAYMENT
SYSTEM
Labels-postage machine-ma 001-2070-518.31-01 30.99
Reprographics Division Total:$1,392.29
Finance Department Total:$23,652.72
LEXISNEXIS LEGAL RESEARCH FOR JUNE 001-3030-515.49-01 384.06
US BANK CORPORATE PAYMENT
SYSTEM
Beirne pedestrian veh col 001-3030-515.49-90 10.50
Virtual Wkshp Reg-Molay/D 001-3030-515.43-10 420.00
Ferry-Bloor/Cowgill 001-3030-515.43-10 67.20
WSAMA Conf Reg-Bloor/Cowg 001-3030-515.43-10 488.80
WAPRO Reg-Defrang 001-3030-515.43-10 65.00
WAPRO Reg-Molay 001-3030-515.43-10 65.00
Chamber luncheon-Bloor 001-3030-515.43-10 18.00
Refund-WAPRO Reg-Molay 001-3030-515.43-10 (65.00)
City Attorney Division Total:$1,453.56
City Attorney Department Total:$1,453.56
SHI INTERNATIONAL CORP COMPUTER HARDWARE 001-4060-558.31-60 (79.60)
COMPUTER HARDWARE 001-4060-558.31-60 (79.60)
COMPUTER HARDWARE 001-4060-558.31-60 79.60
COMPUTER HARDWARE 001-4060-558.31-60 79.60
US BANK CORPORATE PAYMENT
SYSTEM
PDN news subscription 001-4060-558.49-01 9.60
Job posting-CED Director 001-4060-558.49-01 100.00
Job posting-CED Director 001-4060-558.49-01 199.00
Job posting-CED Director 001-4060-558.49-01 295.00
MRSC webinar-Bolin 001-4060-558.43-10 35.00
CED Technician job postin 001-4060-558.49-01 50.00
eSignature subscription-C 001-4060-558.31-60 239.57
Public Sign numbering sti 001-4060-558.35-01 3.69
CED Assistant Planner job 001-4060-558.49-01 50.00
CED Assistant Planner job 001-4060-558.49-01 295.00
CED Assistant Planner job 001-4060-558.49-01 99.95
PDN monthly subscription 001-4060-558.49-01 9.60
Legal ad 001-4060-558.41-15 93.22
Legal ad 001-4060-558.41-15 104.28
Page 3 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 11
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
Legal ad 001-4060-558.41-15 116.92
Planning Division Total:$1,700.83
US BANK CORPORATE PAYMENT
SYSTEM
Chamber luncheon-Bolin 001-4071-558.43-10 18.00
AWCPD dues-Planning Dir 001-4071-558.43-10 100.00
Economic Development Division Total:$118.00
Community Development Department Total:$1,818.83
GALLS CLOTHING & APPAREL 001-5010-521.31-11 319.10
LEXISNEXIS LIBRARY SERVICES(EXCL 908 001-5010-521.49-01 54.40
MISC TRAVEL B SMITH-PRESENTOR-AWC CON 001-5010-521.43-10 37.00
C RIFE-EVALUATOR-HOQUIAM 001-5010-521.43-10 86.49
K MILLER-EVALUATOR-HOQUIA 001-5010-521.43-10 55.50
B SMITH-CJTC GRAD OFFICER 001-5010-521.43-10 19.75
OLYMPIC PENINSULA HUMANE
SOCIETY
MISCELLANEOUS SERVICES 001-5010-521.41-50 16,250.00
OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-5010-521.31-01 18.88
PUBLIC SAFETY TESTING INC HUMAN SERVICES 001-5010-521.41-50 431.00
US BANK CORPORATE PAYMENT
SYSTEM
Airfare fee-C Rife 001-5010-521.43-10 15.00
Airfare-C Rife 001-5010-521.43-10 547.20
Lodging-C Rife 001-5010-521.43-10 548.10
Pre-employment poly-D Mil 001-5010-521.41-50 406.85
Chamber luncheon-B Smith 001-5010-521.43-10 18.00
Duty holster-C Rife 001-5010-521.31-11 111.30
WA ASSN OF SHERIFFS & POLICE COMMUNICATIONS/MEDIA SERV 001-5010-521.43-10 700.00
Police Administration Division Total:$19,618.57
LINCOLN STREET STATION SHIPPING AND HANDLING 001-5021-521.42-10 12.52
THOMSON REUTERS-WEST SECURITY,FIRE,SAFETY SERV 001-5021-521.49-01 184.68
TYLER TECHNOLOGIES, INC DATA PROC SERV &SOFTWARE 001-5021-521.31-60 4,352.00
US BANK CORPORATE PAYMENT
SYSTEM
Lodging-Cameron 001-5021-521.43-10 658.46
Drone license renewal 001-5021-521.49-01 5.00
WA college grant 001-5021-521.43-10 (36.00)
Lodging-J Powless 001-5021-521.43-10 452.46
Ferry-Cameron/Malone/Ordo 001-5021-521.43-10 29.95
Ferry-Cameron/Malone/Ordo 001-5021-521.43-10 36.25
Fuel-Cameron 001-5021-521.43-10 59.30
Page 4 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 12
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
VIKING SEW & VAC MISCELLANEOUS SERVICES 001-5021-521.31-11 20.67
Investigation Division Total:$5,775.29
GALLS POLICE EQUIPMENT & SUPPLY 001-5022-521.31-11 119.68
POLICE EQUIPMENT & SUPPL 001-5022-521.31-11 (241.53)
POLICE EQUIPMENT & SUPPL 001-5022-521.31-11 241.53
POLICE EQUIPMENT & SUPPLY 001-5022-521.31-11 241.53
LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 13.30
SHIPPING AND HANDLING 001-5022-521.42-10 46.19
SHIPPING AND HANDLING 001-5022-521.42-10 33.13
SHIPPING AND HANDLING 001-5022-521.42-10 46.28
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
REIMBURSEMENT FOR SUIT M 001-5022-521.31-11 450.97
MISC TRAVEL PERRY-K9 DECOY SEMINAR 001-5022-521.43-10 276.50
OLYMPIC PENINSULA COMMUNITY
CLINIC
MISC PROFESSIONAL SERVICE 001-5022-521.41-50 9,500.00
SWAIN'S GENERAL STORE INC FARE COLLECTION EQUIP&SUP 001-5022-521.35-01 56.35
FARE COLLECTION EQUIP&SUP 001-5022-521.35-01 69.34
HOSP SURG ACCES & SUNDRIS 001-5022-521.31-80 135.29
TYLER TECHNOLOGIES, INC DATA PROC SERV &SOFTWARE 001-5022-521.31-60 4,352.00
US BANK CORPORATE PAYMENT
SYSTEM
Notebooks-Patrol 001-5022-521.31-01 182.72
Standard glock 17 MOS arm 001-5022-521.35-01 80.00
K-9 bed 001-5022-521.49-80 184.85
K-9 trainer task light 001-5022-521.49-80 75.45
Lodging-Arand 001-5022-521.43-10 548.10
eSignature subscription-P 001-5022-521.41-50 239.56
Lodging-B Stamon 001-5022-521.43-10 395.04
Magpul MBUS flip-up backu 001-5022-521.35-01 43.29
Seminar Reg-K Miller 001-5022-521.49-80 300.00
Seminar Reg-W Fairbanks 001-5022-521.49-80 300.00
Lodging internet fee-K Pe 001-5022-521.43-10 19.80
Lodging-K Perry 001-5022-521.43-10 595.70
Wireless keyboard/mouse 001-5022-521.31-01 32.63
Training Reg-K Cooper 001-5022-521.43-10 949.00
Tasers (3)/holsters (7) 001-5022-521.35-01 179.36
Lodging-N Clark 001-5022-521.43-10 548.10
Page 5 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 13
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
Registration-new vehicle 001-5022-521.45-21 63.57
Registration-new vehicle 001-5022-521.45-21 63.57
Registration-new vehicle 001-5022-521.45-21 63.57
Lodging-K Miller 001-5022-521.43-10 585.87
Airfare-Cooper 001-5022-521.43-10 507.20
Gun magazine release (2) 001-5022-521.31-01 55.95
K9 training reg-Perry 001-5022-521.43-10 450.00
Travel insurance-Cooper 001-5022-521.43-10 31.70
VIKING SEW & VAC MISCELLANEOUS SERVICES 001-5022-521.31-11 10.88
VOIANCE LANGUAGE SERVICES,
LLC
MISC PROFESSIONAL SERVICE 001-5022-521.42-10 12.50
Patrol Division Total:$21,858.97
TYLER TECHNOLOGIES, INC DATA PROC SERV &SOFTWARE 001-5029-521.31-60 1,506.88
US BANK CORPORATE PAYMENT
SYSTEM
Virtual Wkshp Reg-O Hatto 001-5029-521.43-10 140.00
Training Reg-C Jacobi 001-5029-521.43-10 25.00
Records Division Total:$1,671.88
Police Department Total:$48,924.71
MISC TRAVEL SANDERS-PANELIST-AWC CONF 001-6010-522.43-10 37.00
PEN PRINT INC OFFICE SUPPLIES, GENERAL 001-6010-522.31-01 254.59
US BANK CORPORATE PAYMENT
SYSTEM
Breakfast items-Officers 001-6010-522.31-01 20.75
Starlink wireless 001-6010-522.42-10 99.00
Flashdrives (10pk) 001-6010-522.31-01 42.42
Uniform shorts (6) 001-6010-522.20-80 148.67
Uniform pants (12) 001-6010-522.20-80 178.42
Binders/ruled paper/prote 001-6010-522.31-01 91.57
Envelopes-flag/clasp 001-6010-522.31-01 83.83
Notepads 001-6010-522.31-01 11.66
Breakfast items-Officers 001-6010-522.31-01 31.73
Employee photo backdrop 001-6010-522.31-01 79.98
eSignature subscription-F 001-6010-522.41-50 239.57
Starlink internet 001-6010-522.42-10 99.00
Registration-new vehicle 001-6010-522.45-21 63.57
Fire Administration Division Total:$1,481.76
CURTIS & SONS INC, L N CLOTHING & APPAREL 001-6020-522.35-01 2,251.86
INDUSTRIAL SCIENTIFIC MISCELLANEOUS SERVICES 001-6020-522.41-50 1,325.12
Page 6 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 14
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
CORPORATION
JIFFY CLEANERS LAUNDRY/DRY CLEANING SERV 001-6020-522.31-11 10.88
LAUNDRY/DRY CLEANING SERV 001-6020-522.31-11 21.76
MISC ONE-TIME VENDORS HAGAMAN FIRE SVC INSTRUCT 001-6020-522.43-10 395.00
NAPA AUTO PARTS SUPPLIES 001-6020-522.35-01 41.32
US BANK CORPORATE PAYMENT
SYSTEM
Shipping-bunker repairs-H 001-6020-522.42-10 18.27
Spare keys-FD medic units 001-6020-522.35-01 11.33
Spare keys-FD medic units 001-6020-522.35-01 25.92
Bridge toll-Sharp 001-6020-522.43-10 6.25
Lodging-Schoonhoven 001-6020-522.43-10 866.79
Res-Q-Rench (6) 001-6020-522.31-01 152.78
Shipping-Class A upgrades 001-6020-522.42-10 28.01
PM school books (4)-Carls 001-6020-522.43-10 467.65
PM school ebooks-Carlson 001-6020-522.43-10 114.24
Passport tags 001-6020-522.45-21 78.83
Name tags for helmets 001-6020-522.31-11 15.78
New employee clothing 001-6020-522.20-80 372.48
Shipping-SCBA air sample 001-6020-522.35-01 22.86
Instructor renewal fee-Go 001-6020-522.49-90 38.09
Airbag regulator 001-6020-522.31-01 353.49
Fire Suppression Division Total:$6,618.71
BRD FOR VOLUNTEER
FIREFIGHTERS
2020 PAYMENT BALANCE 001-6045-522.49-01 190.52
MISC ONE-TIME VENDORS GAGLIANO CONF 001-6045-522.43-10 3,245.30
US BANK CORPORATE PAYMENT
SYSTEM
Online instructor re-auth 001-6045-522.49-01 16.33
CPR/AED cert cards (2) 001-6045-522.49-01 137.05
Graph paper-Sharp 001-6045-522.31-01 26.10
Lodging-Gagliano 001-6045-522.43-10 1,148.64
APX 7000 replacement batt 001-6045-522.31-01 1,952.25
Shipping-headset repairs 001-6045-522.31-14 42.33
Fire Training Division Total:$6,758.52
A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 001-6050-522.41-50 371.00
ANGELES MILLWORK & LUMBER SUPPLIES 001-6050-522.31-20 6.33
ANGELES PLUMBING INC CONSTRUCTION SERVICES,TRA 001-6050-522.48-10 176.26
OLYMPIC PARTY & CUSTODIAL EQUIP MAINT & REPAIR SERV 001-6050-522.31-01 290.82
Page 7 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 15
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
SUPPLIES
SWAIN'S GENERAL STORE INC SUPPLIES 001-6050-522.31-20 12.96
US BANK CORPORATE PAYMENT
SYSTEM
Repair parts-weed eater 001-6050-522.31-20 32.61
Facilities Maintenance Division Total:$889.98
Fire Department Total:$15,748.97
MISC TRAVEL BOEHME-ITE WESTERN DIST A 001-7010-532.43-10 919.59
US BANK CORPORATE PAYMENT
SYSTEM
LED/LCD Office TV monitor 001-7010-532.31-60 326.39
Job posting-Eng Tech/Civi 001-7010-532.44-10 50.00
Job posting-Eng Tech/Civi 001-7010-532.44-10 375.00
Refund-duplicate job post 001-7010-532.44-10 (325.00)
Parking-Hunter 001-7010-532.43-10 148.00
Chamber luncheon-Hunter 001-7010-532.41-50 18.00
Microwave shelf 001-7010-532.48-10 106.34
eSignature subscription-E 001-7010-532.48-02 239.57
Screen cleaner kit/HDMI c 001-7010-532.31-01 29.90
Airfare-Boehme 001-7010-532.43-10 467.21
2022 standard specs manua 001-7010-532.31-01 565.03
Wall hooks/trash can/surg 001-7010-532.31-01 108.76
Stormwater Engineer job p 001-7010-532.44-10 199.00
Public Works Admin. Division Total:$3,227.79
Public Works & Utilities Department Total:$3,227.79
US BANK CORPORATE PAYMENT
SYSTEM
Case for Suface Pro-A How 001-8010-574.31-01 19.57
Headphones-A Howell 001-8010-574.31-01 10.87
Chamber luncheon-Delikat/001-8010-574.43-10 36.00
eSignature subscription-P 001-8010-574.49-01 239.56
Film for ID card printer 001-8010-574.31-01 58.15
Parks Administration Division Total:$364.15
US BANK CORPORATE PAYMENT
SYSTEM
Lodging-Bright 001-8012-555.43-10 364.36
Senior Center Division Total:$364.36
QUIRING MONUMENTS INC SUPPLIES 001-8050-536.34-01 2,575.00
SWAIN'S GENERAL STORE INC SUPPLIES 001-8050-536.31-20 60.58
US BANK CORPORATE PAYMENT
SYSTEM
Registration-new vehicle 001-8050-536.45-21 63.57
Ocean View Cemetery Division Total:$2,699.15
Page 8 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 16
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
AIRPORT GARDEN CENTER SUPPLIES 001-8080-576.31-40 390.70
ANGELES MILLWORK & LUMBER SUPPLIES 001-8080-576.31-20 40.09
SUPPLIES 001-8080-576.31-01 49.87
SUPPLIES 001-8080-576.31-20 63.14
SUPPLIES 001-8080-576.31-20 366.97
SUPPLIES 001-8080-576.31-20 10.63
SUPPLIES 001-8080-576.31-20 39.43
BAILEY SIGNS & GRAPHICS SUPPLIES 001-8080-576.31-20 1,006.40
BAXTER AUTO PARTS #15 SUPPLIES 001-8080-576.31-01 9.38
BILL'S PLUMBING & HEATING INC SUPPLIES 001-8080-576.45-30 100.00
EAST SIDE LANDSCAPING SUPPLY SUPPLIES 001-8080-576.31-40 (130.20)
SUPPLIES 001-8080-576.31-40 130.20
SUPPLIES 001-8080-576.31-40 130.20
SUPPLIES 001-8080-576.31-40 130.20
GOODMAN SANITATION SUPPLIES 001-8080-576.45-30 200.00
SUPPLIES 001-8080-576.45-30 106.61
SUPPLIES 001-8080-576.45-30 106.61
SUPPLIES 001-8080-576.45-30 213.21
SUPPLIES 001-8080-576.45-30 319.82
PORT ANGELES POWER
EQUIPMENT
SUPPLIES 001-8080-576.31-01 23.85
RYDIN SUPPLIES 001-8080-576.31-20 336.80
SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-01 245.50
SUPPLIES 001-8080-576.31-01 139.16
SUPPLIES 001-8080-576.31-01 27.03
SUPPLIES 001-8080-576.31-01 178.32
SUPPLIES 001-8080-576.31-20 16.02
SUPPLIES 001-8080-576.31-01 160.92
SUPPLIES 001-8080-576.31-20 58.15
SUPPLIES 001-8080-576.31-01 21.69
SUPPLIES 001-8080-576.31-01 168.50
THURMAN SUPPLY SUPPLIES 001-8080-576.31-20 66.78
SUPPLIES 001-8080-576.31-20 36.13
SUPPLIES 001-8080-576.31-20 38.92
US BANK CORPORATE PAYMENT Crescent 170 piece tool s 001-8080-576.35-01 239.36
Page 9 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 17
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
SYSTEM Reel measure tape-Cox/Ham 001-8080-576.31-20 81.24
Fire hoses (7) 001-8080-576.35-01 1,184.58
Parts for Tom Morse 001-8080-576.31-01 248.42
Parks Facilities Division Total:$6,554.63
Parks & Recreation Department Total:$9,982.29
HD SUPPLY SUPPLIES 001-8112-555.31-20 180.37
SUPPLIES 001-8112-555.31-20 189.27
MAYDA AND SONS MECHANICAL SUPPLIES 001-8112-555.48-10 15.50
SUPPLIES 001-8112-555.48-10 471.92
Senior Center Facilities Division Total:$857.06
ANGELES MILLWORK & LUMBER SUPPLIES 001-8131-518.31-20 116.58
CED/CONSOLIDATED ELEC DIST SUPPLIES 001-8131-518.31-20 75.07
FIRE CHIEF EQUIPMENT CO, INC SUPPLIES 001-8131-518.48-10 60.38
GRAINGER SUPPLIES 001-8131-518.31-20 229.09
HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8131-518.31-20 86.41
HD SUPPLY SUPPLIES 001-8131-518.31-20 211.03
SUPPLIES 001-8131-518.31-20 24.81
JOHNSTONE SUPPLY INC SUPPLIES 001-8131-518.31-20 283.54
SWAIN'S GENERAL STORE INC SUPPLIES 001-8131-518.31-20 14.49
US BANK CORPORATE PAYMENT
SYSTEM
Allen bolt-Petty 001-8131-518.31-20 29.42
Gasket w/ washer-Petty 001-8131-518.31-20 8.15
Charging station 001-8131-518.31-20 1,178.89
Central Svcs Facilities Division Total:$2,317.86
Facilities Maintenance Department Total:$3,174.92
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-8221-574.31-01 18.72
US BANK CORPORATE PAYMENT
SYSTEM
Case for Suface Pro-C Dro 001-8221-574.31-01 19.57
Headphones-C Droz 001-8221-574.31-01 10.87
Lodging-Tucker 001-8221-574.43-10 364.36
Sports Programs Division Total:$413.52
Recreation Activities Department Total:$413.52
General Fund Fund Total:$79,246.17
JOAQUIN'S TREE EXPERT CO Release Retainage 102-0000-223.40-00 521.98
RHOMAR INDUSTRIES, INC JANITORIAL SUPPLIES 102-0000-237.00-00 (80.53)
Division Total:$441.45
Department Total:$441.45
Page 10 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 18
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
ANGELES MILLWORK & LUMBER BUILDER'S SUPPLIES 102-7230-542.35-01 33.22
ROOFING MATERIALS 102-7230-542.31-25 28.93
CINTAS CORPORATION NO. 2 FIRST AID & SAFETY EQUIP.102-7230-542.31-01 21.50
CORAL SALES COMPANY METALS,BARS,PLATES,RODS 102-7230-542.31-20 3,261.04
HERMANN BROS LOGGING &
CONST
BUILDING MAINT&REPAIR SER 102-7230-542.31-20 108.60
LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 215.42
ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 889.01
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 21.69
RHOMAR INDUSTRIES, INC JANITORIAL SUPPLIES 102-7230-542.31-01 995.69
SWAIN'S GENERAL STORE INC PAINTS,COATINGS,WALLPAPER 102-7230-542.31-01 71.58
RADIO & TELECOMMUNICATION 102-7230-542.31-01 20.64
TRAFFIC SAFETY SUPPLY CO MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 2,518.72
US BANK CORPORATE PAYMENT
SYSTEM
Subscription for Sign Sho 102-7230-542.48-02 719.99
Ferry-veh #7505 102-7230-542.45-21 21.40
Ferry-veh #7505 102-7230-542.45-21 41.75
Registration-new vehicle 102-7230-542.45-21 56.56
Ferry crossing-vehicle #7 102-7230-542.45-21 20.90
Ferry crossing-vehicle #7 102-7230-542.45-21 52.00
WASHINGTON (DOT), STATE OF CONSTRUCTION SERVICES,GEN 102-7230-542.48-10 653.77
Street Division Total:$9,752.41
Public Works-Street Department Total:$9,752.41
Street Fund Total:$10,193.86
HOT START SALES, LLC AIR CONDITIONING & HEATNG 107-0000-237.00-00 (10.33)
Division Total:($10.33)
Department Total:($10.33)
HOT START SALES, LLC AIR CONDITIONING & HEATNG 107-5160-528.31-80 127.76
JAMESTOWN NETWORKS DATA PROC SERV &SOFTWARE 107-5160-528.42-12 510.00
MCFALL, BARBARA MISC PROFESSIONAL SERVICE 107-5160-528.41-50 400.00
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
100% TUITION REIMBURSEMEN 107-5160-528.43-10 1,795.50
PUBLIC SAFETY TESTING INC HUMAN SERVICES 107-5160-528.41-50 184.00
QUILL CORPORATION OFFICE SUPPLIES, GENERAL 107-5160-528.31-01 87.11
RADIO PACIFIC INC (KONP) COMMUNICATIONS/MEDIA SERV 107-5160-528.41-15 770.00
TYLER TECHNOLOGIES, INC DATA PROC SERV &SOFTWARE 107-5160-528.41-50 1,088.00
Page 11 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 19
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
WAPRO Reg-Craig 107-5160-528.43-10 65.00
WAPRO Reg-OConnor 107-5160-528.43-10 65.00
APCO 2022 Reg-Hatton 107-5160-528.43-11 430.00
Logo shirts-PenCom 107-5160-528.31-61 530.55
O&O DiskImage 17 pro soft 107-5160-528.35-01 43.47
ACCIS Dues-J Christopher 107-5160-528.49-01 75.00
911 Dispatchers job posti 107-5160-528.41-15 349.00
Wireless router-PenCom 107-5160-528.35-01 96.83
Dome Magnifier 107-5160-528.31-01 15.66
Dome Magnifiers (2) 107-5160-528.31-01 47.20
Computer cable (100 ft) 107-5160-528.35-01 313.36
Peroxide cleaning wipes 107-5160-528.31-01 63.10
Tyler Connect Conf- Lemon 107-5160-528.43-11 1,349.00
Airfare-Lemon 107-5160-528.43-11 1,120.20
Clorox wipes 107-5160-528.31-01 17.38
Seat selection-Lemon 107-5160-528.43-11 11.00
Wireless keyboard/mouse 107-5160-528.31-01 76.15
Wireless keyboard/mouse (107-5160-528.31-01 64.72
VOIANCE LANGUAGE SERVICES,
LLC
MISC PROFESSIONAL SERVICE 107-5160-528.42-11 12.50
WA STATE PATROL COMPUTER SOFTWARE FOR MIN 107-5160-528.41-50 1,200.00
Pencom Division Total:$10,907.49
Pencom Department Total:$10,907.49
Pencom Fund Total:$10,897.16
CONSOLE CLEANING SPECIALISTS BUILDING MAINT&REPAIR SER 310-5950-594.65-10 652.80
JOHNSON ELECTRIC COMPANY EXTERNAL LABOR 310-5950-594.65-10 9,764.80
US BANK CORPORATE PAYMENT
SYSTEM
Anchors 18" penetrator w/310-5950-594.65-10 341.58
Shipping-container lifter 310-5950-594.65-10 1,544.96
Homeland Security Division Total:$12,304.14
Public Safety Projects Department Total:$12,304.14
Capital Improvement Fund Total:$12,304.14
PARAMETRIX INC CONSULTING SERVICES 312-7930-595.65-10 3,901.07
CONSULTING SERVICES 312-7930-595.65-10 3,430.22
WESTERN SYSTEMS, INC RADIO COM & TELE TEST EQP 312-7930-595.65-10 3,808.00
GF-Street Projects Division Total:$11,139.29
Page 12 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 20
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
Capital Projects-Pub Wks Department Total:$11,139.29
Transportation Benefit Fund Total:$11,139.29
A/R MISCELLANEOUS REFUNDS OVRPMNT OF ESTIMATE 401-0000-213.10-90 2,035.02
BORDER STATES INDUSTRIES INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 772.80
FASTENERS, FASTENING DEVS 401-0000-141.41-00 728.25
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 1,309.96
ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 45.96
JOAQUIN'S TREE EXPERT CO Release Retainage 401-0000-223.40-00 690.43
Release Retainage 401-0000-223.40-00 5,742.39
MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 25.87
FINAL BILL REFUND 401-0000-122.10-99 38.70
FINAL BILL REFUND 401-0000-122.10-99 62.86
FINAL BILL REFUND 401-0000-122.10-99 70.79
FINAL BILL REFUND 401-0000-122.10-99 295.90
FINAL BILL REFUND 401-0000-122.10-99 13.01
FINAL BILL REFUND 401-0000-122.10-99 68.20
FINAL BILL REFUND 401-0000-122.10-99 70.84
FINAL BILL REFUND 401-0000-122.10-99 164.66
FINAL BILL REFUND 401-0000-122.10-99 171.56
FINAL BILL REFUND 401-0000-122.10-99 249.91
FINAL BILL REFUND 401-0000-122.10-99 267.48
FINAL BILL REFUND 401-0000-122.10-99 576.07
FINAL BILL REFUND 401-0000-122.10-99 622.55
OVERPAYMENT-120 W 5TH #6 401-0000-122.10-99 7.59
OVERPAYMENT-127 E 1ST 1W 401-0000-122.10-99 119.14
OVERPAYMENT-1532 W 12TH 401-0000-122.10-99 114.91
OVERPAYMENT-507 W 5TH ST 401-0000-122.10-99 452.81
OVERPAYMENT-619 VASHON AV 401-0000-122.10-99 564.62
Division Total:$15,282.28
Department Total:$15,282.28
MISC TRAVEL SAIZ-NWPPA STAKING TECH C 401-7111-533.43-10 66.20
SWAIN'S GENERAL STORE INC SHOES AND BOOTS 401-7111-533.31-01 165.27
SHOES AND BOOTS 401-7111-533.31-01 244.66
US BANK CORPORATE PAYMENT
SYSTEM
Job posting-Industrial El 401-7111-533.31-01 50.00
Lodging-Saiz 401-7111-533.43-10 883.15
Page 13 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 21
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
Job posting-Electrical En 401-7111-533.31-01 50.00
Job posting-Electrical En 401-7111-533.31-01 495.00
eSignature subscription-E 401-7111-533.49-90 239.57
Engineering-Electric Division Total:$2,193.85
EES CONSULTING INC MISC PROFESSIONAL SERVICE 401-7120-533.49-01 436.39
Power Systems Division Total:$436.39
AMAZON CAPITAL SERVICES ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 41.46
HARDWARE,AND ALLIED ITEMS 401-7180-533.31-01 62.24
ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-01 3.70
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 91.37
ANGELES MILLWORK & LUMBER BUILDER'S SUPPLIES 401-7180-533.31-01 14.27
BILL'S PLUMBING & HEATING INC RENTAL/LEASE EQUIPMENT 401-7180-533.45-30 200.00
BUCK'S NORTHWEST
LANDSCAPING, LLC
ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 3,175.14
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 351.46
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 239.36
ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 391.68
GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 2,480.64
INDUSTRIAL SCIENTIFIC
CORPORATION
MISCELLANEOUS SERVICES 401-7180-533.41-50 1,325.12
LUTZCO, INC. FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 484.74
FIRE PROTECTION EQUIP/SU 401-7180-533.31-01 (346.27)
FIRE PROTECTION EQUIP/SU 401-7180-533.31-01 346.27
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 346.27
MATT'S TOOLS USA, LLC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 40.44
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 84.80
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 23.88
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
HAINSTOCK - MEAL REIMBURS 401-7180-533.31-01 18.50
NORTHWEST SAFETY SERVICE,
LLC
SECURITY,FIRE,SAFETY SERV 401-7180-533.41-50 1,123.20
PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 362.01
PORT ANGELES POWER
EQUIPMENT
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 1,857.51
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 1,224.97
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 382.27
US BANK CORPORATE PAYMENT
SYSTEM
Training CEUs-Peppard 401-7180-533.43-10 166.00
Page 14 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 22
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
Bridge toll-veh #1950 401-7180-533.45-21 7.25
eSignature subscription-L 401-7180-533.49-90 239.56
Lodging-Amiot 401-7180-533.43-10 790.40
Shipping-Ampact tool repa 401-7180-533.31-01 36.00
Water for Light Ops 401-7180-533.31-01 208.37
Bracket-jumping jack 401-7180-533.35-01 567.65
WESCO-ANIXTER ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 1,148.93
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 962.88
Electric Operations Division Total:$18,452.07
Public Works-Electric Department Total:$21,082.31
Electric Utility Fund Total:$36,364.59
FERGUSON ENTERPRISES INC PIPE FITTINGS 402-0000-141.40-00 15,093.43
PIPE AND TUBING 402-0000-141.40-00 288.10
PIPE FITTINGS 402-0000-141.40-00 1,750.65
INDUSTRIAL BRUSH
CORPORATION
BROOM,BRUSH,MOP MFG MACH 402-0000-237.00-00 (49.08)
THURMAN SUPPLY PIPE FITTINGS 402-0000-141.40-00 106.47
Division Total:$17,189.57
Department Total:$17,189.57
AMAZON CAPITAL SERVICES CHEMICAL, COMMERCIAL,BULK 402-7380-534.31-20 74.04
CASCADE COLUMBIA
DISTRIBUTION, INC
CHEMICAL LAB EQUIP & SUPP 402-7380-534.31-05 6,238.78
ENGINEERING SERVICES 402-7380-534.31-05 27.95
SHIPPING AND HANDLING 402-7380-534.31-05 1,868.60
CINTAS CORPORATION NO. 2 FIRST AID & SAFETY EQUIP.402-7380-534.31-01 21.50
DEPARTMENT OF COMMERCE FINANCIAL SERVICES 402-7380-582.78-10 126,687.32
FINANCIAL SERVICES 402-7380-592.83-10 1,900.30
EDGE ANALYTICAL MISC PROFESSIONAL SERVIC 402-7380-534.41-50 (432.00)
MISC PROFESSIONAL SERVIC 402-7380-534.41-50 432.00
MISC PROFESSIONAL SERVICE 402-7380-534.41-50 432.00
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 86.23
SHI INTERNATIONAL CORP Computer Items 402-7380-534.31-60 331.62
SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 207.00
TESTING&CALIBRATION SERVI 402-7380-534.41-50 239.00
SWAIN'S GENERAL STORE INC NURSERY STOCK & SUPPLIES 402-7380-534.31-20 25.98
THURMAN SUPPLY PIPE AND TUBING 402-7380-534.31-20 108.93
Page 15 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 23
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
AWWA Conf Reg-J Groves 402-7380-534.43-10 400.00
eSignature subscription-W 402-7380-534.48-02 239.57
USA BLUEBOOK PW CONSTRUCTION & RELATED 402-7380-534.31-20 1,327.54
Water Division Total:$140,216.36
INDUSTRIAL BRUSH
CORPORATION
BROOM,BRUSH,MOP MFG MACH 402-7382-534.31-20 606.86
PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 402-7382-534.31-20 90.67
Industrial Water Treatmnt Division Total:$697.53
Public Works-Water Department Total:$140,913.89
Water Utility Fund Total:$158,103.46
AQUATIC INFORMATICS DATA PROC SERV &SOFTWARE 403-0000-237.00-00 (213.22)
Division Total:($213.22)
Department Total:($213.22)
AQUATIC INFORMATICS DATA PROC SERV &SOFTWARE 403-7480-535.48-02 2,636.22
BEAVER EQUIPMENT SPECIALTY
CO, INC
CONSTRUCTION SERVICES,HEA 403-7480-535.48-10 2,807.04
BRANOM INSTRUMENT COMPANY WATER SEWAGE TREATMENT EQ 403-7480-535.35-01 1,399.17
BUCK'S NORTHWEST
LANDSCAPING, LLC
ROADSIDE,GRNDS,REC, PARK 403-7480-535.48-10 1,233.56
CINTAS CORPORATION NO. 2 FIRST AID & SAFETY EQUIP.403-7480-535.31-01 21.50
CUES MISC PROFESSIONAL SERVICE 403-7480-535.48-02 900.00
EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.41-50 414.00
MISC PROFESSIONAL SERVICE 403-7480-535.41-50 414.00
MISC PROFESSIONAL SERVICE 403-7480-535.41-50 448.00
FIELD INSTRUMENTS & CONTROLS
INC
WATER SEWAGE TREATMENT EQ 403-7480-535.31-20 708.29
GRANICH ENGINEERED
PRODUCTS INC
EQUIP MAINT & REPAIR SERV 403-7480-594.64-10 10,747.26
WATER SEWAGE TREATMENT EQ 403-7480-535.31-20 929.72
HARTNAGEL BUILDING SUPPLY INC PAINTING EQUIPMENT & ACC 403-7480-535.31-01 199.80
HEARTLINE HARDWARE,AND ALLIED ITEMS 403-7480-535.31-20 254.48
JOHNSON CONTROLS SECURITY
SOLUTIONS
FIRE PROTECTION EQUIP/SUP 403-7480-535.41-50 319.49
FIRE PROTECTION EQUIP/SUP 403-7480-535.41-50 345.24
KENNEDY/JENKS CONSULTANTS CONSULTING SERVICES 403-7480-535.41-50 18,903.87
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
WILLIAMS - MEAL REIMBURSE 403-7480-535.31-01 18.50
POLYDYNE INC WATER&SEWER TREATING CHEM 403-7480-535.31-05 4,273.60
SEATTLE PUMP & EQUIPMENT COMPUTERS,DP & WORD PROC. 403-7480-535.35-01 1,713.60
Page 16 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 24
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
SEATTLE PUMP & EQUIPMENT ELECTRICAL EQUIP & SUPPLY 403-7480-535.35-01 2,118.88
ELECTRONIC COMPONENTS 403-7480-535.35-01 214.34
PHOTOGRAPHIC EQUIPMENT 403-7480-535.35-01 4,439.04
SNAP-ON TOOLS - SARGENT
TOOLS LLC
HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 184.96
SWAIN'S GENERAL STORE INC SHOES AND BOOTS 403-7480-535.31-01 (256.23)
JANITORIAL SUPPLIES 403-7480-535.31-01 175.34
TECHNICAL SYSTEMS, INC ENGINEERING SERVICES 403-7480-535.48-02 340.00
US BANK CORPORATE PAYMENT
SYSTEM
eSignature subscription-W 403-7480-535.48-02 239.57
USB hub kit/fuses (4) 403-7480-535.31-20 278.93
Wastewater Division Total:$56,422.17
Public Works-WW/Stormwtr Department Total:$56,422.17
Wastewater Utility Fund Total:$56,208.95
AMAZON CAPITAL SERVICES SUPPLIES 404-7538-537.31-01 39.80
SUPPLIES 404-7538-537.31-01 74.51
CED/CONSOLIDATED ELEC DIST SUPPLIES 404-7538-537.35-01 52.17
SUPPLIES 404-7538-537.35-01 52.17
SUPPLIES 404-7538-537.35-01 (52.17)
CLEAN EARTH EVIRONMENTAL
SOLUTIONS
PW CONSTRUCTION & RELATED 404-7538-537.41-51 790.43
PW CONSTRUCTION & RELATED 404-7538-537.41-51 790.43
PW CONSTRUCTION & RELATED 404-7538-537.41-51 790.43
HEARTLINE AUTO SHOP EQUIPMENT & SUP 404-7538-537.35-01 181.46
HI-TECH ELECTRONICS INC SECURITY,FIRE,SAFETY SERV 404-7538-537.41-51 783.36
LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT. ITEMS 404-7538-537.48-10 573.05
EXTERNAL LABOR SERVICES 404-7538-537.48-10 109.85
FINANCIAL SERVICES 404-7538-537.48-10 1.09
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
ADOLPHSEN-MILEAGE REIMBUR 404-7538-537.43-10 95.30
EVANS - MILEAGE REIMBURSE 404-7538-537.43-10 163.80
HOWELL - MILEAGE REIMBURS 404-7538-537.43-10 63.47
PACIFIC OFFICE EQUIPMENT INC FURNITURE, OFFICE 404-7538-537.31-01 306.99
PORT ANGELES CITY TREASURER Blue Mountain 404-7538-537.31-01 50.00
Blue Mountain 404-7538-537.31-01 300.00
SELLETON.COM SCALES/WEIGHING APPARATUS 404-7538-537.35-01 7,439.70
SWAIN'S GENERAL STORE INC PAPER & PLASTIC-DISPOSABL 404-7538-537.31-01 64.03
LAWN MAINTENANCE EQUIP 404-7538-537.35-01 236.24
Page 17 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 25
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
SWAIN'S GENERAL STORE INC SHOES AND BOOTS 404-7538-537.31-01 168.50
FURNITURE, OFFICE 404-7538-537.35-01 239.71
HARDWARE,AND ALLIED ITEMS 404-7538-537.31-01 6.46
HARDWARE,AND ALLIED ITEMS 404-7538-537.31-01 32.91
ULINE, INC FIRE PROTECTION EQUIP/SUP 404-7538-537.35-01 1,560.97
FURNITURE, OFFICE 404-7538-537.35-01 2,768.11
US BANK CORPORATE PAYMENT
SYSTEM
Rental truck 404-7538-537.35-01 1,818.61
Rental truck 404-7538-537.35-01 280.14
Parts for compactor at Tr 404-7538-537.35-01 214.72
Parts for compactor at Tr 404-7538-537.35-01 0.26
Parts for compactor at Tr 404-7538-537.35-01 96.75
Parts for compactor at Tr 404-7538-537.49-01 125.00
SW - Transfer Station Division Total:$20,218.25
CINTAS CORPORATION NO. 2 FIRST AID & SAFETY EQUIP.404-7580-537.31-01 21.50
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
COOK - MEAL REIMBURSEMENT 404-7580-537.31-01 37.00
COOK - MEAL REIMBURSEMENT 404-7580-537.31-01 37.00
CRENSHAW - MEAL REIMBURSE 404-7580-537.31-01 37.00
CRENSHAW - MEAL REIMBURSE 404-7580-537.31-01 37.00
CRENSHAW-MEAL REIMB HOLID 404-7580-537.31-01 37.00
DICKINSON - MEAL REIMBURS 404-7580-537.31-01 37.00
DICKINSON - MEAL REIMBURS 404-7580-537.31-01 37.00
DICKINSON-MEAL REIMB HOLI 404-7580-537.31-01 37.00
FROJEN - MEAL REIMBURSEME 404-7580-537.31-01 18.50
HENKE - MEAL REIMB HOLIDA 404-7580-537.31-01 37.00
HENKE - MEAL REIMBURSEMEN 404-7580-537.31-01 37.00
HENKE - MEAL REIMBURSEMEN 404-7580-537.31-01 37.00
HEUSTIS - MEAL REIMBURSEM 404-7580-537.31-01 18.50
HOWELL-MEAL REIMBURSEMENT 404-7580-537.31-01 37.00
PERRY - MEAL REIMBURSEMEN 404-7580-537.31-01 18.50
PETTY-HOLIDAY OT MEAL REI 404-7580-537.31-01 18.50
PETTY-VACA COVERAG OT MEA 404-7580-537.31-01 37.00
SCOTT - MEAL REIMBURSEMEN 404-7580-537.31-01 37.00
SEIGLER - MEAL REIMB HOLI 404-7580-537.31-01 37.00
SHOWERS-MEAL REIMBURSEMEN 404-7580-537.31-01 18.50
Page 18 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 26
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
ADOLPHSEN-MEAL REIMBURSEM 404-7580-537.31-01 37.00
ADOLPHSEN-MEAL REIMBURSEM 404-7580-537.31-01 37.00
COBURN - MEAL REIMBURSEME 404-7580-537.31-01 37.00
CRENSHAW - MEAL REIMBURSE 404-7580-537.31-01 37.00
DICKINSON - MEAL REIMBURS 404-7580-537.31-01 37.00
FROJEN - MEAL REIMBURSEME 404-7580-537.31-01 18.50
FROJEN - MEAL REIMBURSEME 404-7580-537.31-01 37.00
HENKE - MEAL REIMBURSEMEN 404-7580-537.31-01 37.00
HEUSTIS - MEAL REIMBURSEM 404-7580-537.31-01 18.50
HEUSTIS - MEAL REIMBURSEM 404-7580-537.31-01 37.00
PERRY - MEAL REIMBURSEMEN 404-7580-537.31-01 37.00
PETTY - MEAL REIMBURSEMEN 404-7580-537.31-01 18.50
PETTY - MEAL REIMBURSEMEN 404-7580-537.31-01 37.00
SAGE - MEAL REIMBURSEMENT 404-7580-537.31-01 18.50
SCOTT - MEAL REIMBURSEMEN 404-7580-537.31-01 37.00
SHOWERS-MEAL REIMBURSEMEN 404-7580-537.31-01 18.50
SIEGLER - MEAL REIMBURSEM 404-7580-537.31-01 37.00
SIEGLER - MEAL REIMBURSEM 404-7580-537.31-01 37.00
SIEGLER - MEAL REIMBURSEM 404-7580-537.31-01 37.00
WRIGHT - MEAL REIMBURSEME 404-7580-537.31-01 37.00
WRIGHT - MEAL REIMBURSEME 404-7580-537.31-01 37.00
WRIGHT - MEAL REIMBURSEME 404-7580-537.31-01 37.00
WURZ - MEAL REIMBURSEMENT 404-7580-537.31-01 37.00
WURZ - MEAL REIMBURSEMENT 404-7580-537.31-01 37.00
WURZ - MEAL REIMBURSEMENT 404-7580-537.31-01 37.00
OFFICE DEPOT SUPPLIES 404-7580-537.31-01 31.87
SUPPLIES 404-7580-537.31-01 34.54
SOLID WASTE SYSTEMS, INC RENTAL/LEASE EQUIPMENT 404-7580-537.45-30 8,468.10
RENTAL/LEASE EQUIPMENT 404-7580-537.45-30 8,476.60
SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.404-7580-537.31-01 114.46
US BANK CORPORATE PAYMENT
SYSTEM
Parts for compactor at Tr 404-7580-537.49-01 125.00
License fee-veh #2189 404-7580-537.45-21 64.00
Solid Waste-Collections Division Total:$18,816.07
ASPECT CONSULTING, LLC CONSULTING SERVICES 404-7585-537.41-50 1,106.01
Page 19 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 27
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
NTI SURVERYING ENGINEERING SERVICES 404-7585-537.41-50 3,975.00
Solid Waste-Landfill Division Total:$5,081.01
Public Works-Solid Waste Department Total:$44,115.33
Solid Waste Utility Fund Total:$44,115.33
JJC RESOURCES, LLC ROAD/HWY MAT NONASPHALTIC 406-7412-538.31-20 477.05
MISC CITY CONSERVATION
REBATES
STORMWATER RAIN GARDEN RE 406-7412-538.41-50 337.21
OSBORN CONSULTING, INC CONSULTING SERVICES 406-7412-538.41-50 18,244.43
US BANK CORPORATE PAYMENT
SYSTEM
Conf Reg-McIntyre 406-7412-538.43-10 107.72
eSignature subscription-S 406-7412-538.41-50 239.57
Stormwater Division Total:$19,405.98
Public Works-WW/Stormwtr Department Total:$19,405.98
Stormwater Utility Fund Total:$19,405.98
A/R MISCELLANEOUS REFUNDS OVRPMNT OF MEDIC 1 FEES 409-0000-213.10-90 824.73
Division Total:$824.73
Department Total:$824.73
CLALLAM CNTY EMS MEMBERSHIPS 409-6025-526.41-50 1,140.00
TELEFLEX, LLC SALE SURPLUS/OBSOLETE 409-6025-526.31-01 560.58
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 1,219.51
US BANK CORPORATE PAYMENT
SYSTEM
Helmet shield-Gage 409-6025-526.20-80 63.74
WA STATE HEALTH CARE
AUTHORITY
2018 GEMT FINAL SETTLEMNT 409-6025-332.93-40 11,189.98
Medic I Division Total:$14,173.81
US BANK CORPORATE PAYMENT
SYSTEM
Dry erase board 409-6027-526.31-01 61.91
Community Paramedicine Division Total:$61.91
Fire Department Total:$14,235.72
Medic I Utility Fund Total:$15,060.45
AIR FLO HEATING COMPANY INC CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00
ALL WEATHER HEATING AND
COOLING
CITY REBATE - DUCTLESS HE 421-7121-533.49-86 2,000.00
CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00
CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00
CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00
CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00
CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00
Page 20 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 28
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
ALL WEATHER HEATING AND
COOLING
CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 1,600.00
DAVE'S HEATING & COOLING SVC CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00
CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00
CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00
CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00
GLASS SERVICES CO INC CITY REBATE-WINDOW REPLAC 421-7121-533.49-86 724.50
MATHEWS GLASS CO INC CITY REBATE-WINDOW REEPLA 421-7121-533.49-86 55.75
CITY REBATE-WINDOW REPLAC 421-7121-533.49-86 25.33
PENINSULA HEAT INC CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 700.00
CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00
Conservation Division Total:$13,905.58
Public Works-Electric Department Total:$13,905.58
Conservation Fund Total:$13,905.58
VET INDUSTRIAL INC PW CONSTRUCTION & RELATED 456-7688-594.65-10 1,652.00
Stormwater Util CIP Projs Division Total:$1,652.00
Public Works Department Total:$1,652.00
Stormwtr Util Projects Fund Total:$1,652.00
DEPARTMENT OF COMMERCE FINANCIAL SERVICES 463-7489-582.78-10 31,052.64
FINANCIAL SERVICES 463-7489-582.78-10 120,698.38
FINANCIAL SERVICES 463-7489-582.78-10 609,727.43
FINANCIAL SERVICES 463-7489-592.83-10 776.32
FINANCIAL SERVICES 463-7489-592.83-10 3,620.96
FINANCIAL SERVICES 463-7489-592.83-10 21,340.46
CSO Capital Division Total:$787,216.19
Public Works-WW/Stormwtr Department Total:$787,216.19
CSO Capital Fund Total:$787,216.19
AMAZON CAPITAL SERVICES RADIO & TELECOMMUNICATION 501-0000-141.40-00 71.79
ASSOCIATED PETROLEUM
PRODUCTS, INC
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 16,434.38
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 14,946.65
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 18,173.69
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 20,339.35
BAILEY SIGNS & GRAPHICS AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 435.20
HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 176.20
HERMANN BROS LOGGING & AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 319.59
Page 21 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 29
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
CONST
IRONCLAD COMPANY AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 2,839.68
KAMAN INDUSTRIAL
TECHNOLOGIES
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 178.04
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 700.23
POWER TRANSMISSION EQUIPM 501-0000-141.40-00 299.95
N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 41.28
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 20.02
O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 210.50
PAPE-KENWORTH NORTHWEST,
INC
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 25.64
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 865.42
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 2,077.97
PETROCARD, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 928.93
Division Total:$79,084.51
Department Total:$79,084.51
ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.28
LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.28
CENTRAL WELDING SUPPLY AUTO & TRUCK MAINT. ITEMS 501-7630-548.49-90 255.84
GASES CONT.EQUIP:LAB,WELD 501-7630-548.49-90 427.50
CINTAS CORPORATION NO. 2 FIRST AID & SAFETY EQUIP.501-7630-548.31-01 50.71
EVERGREEN COLLISION CENTER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 275.92
EXTERNAL LABOR SERVICES 501-7630-548.34-02 883.67
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 354.66
FAR-WEST MACHINE &
HYDRAULICS
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 921.56
FERRELLGAS INC FUEL,OIL,GREASE, & LUBES 501-7630-548.32-12 115.90
HERMANN BROS LOGGING &
CONST
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 207.75
LES SCHWAB TIRE CENTER EXTERNAL LABOR SERVICES 501-7630-548.34-02 173.56
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,404.50
EXTERNAL LABOR SERVICES 501-7630-548.34-02 104.47
EXTERNAL LABOR SERVICES 501-7630-548.34-02 130.55
LINCOLN INDUSTRIAL CORP AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 816.00
AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 816.00
MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 16.40
AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 27.38
Page 22 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 30
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 6.01
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 153.90
ROAD/HWY EQUIP EARTH,GRD 501-7630-548.34-02 (8,526.66)
ROAD/HWY EQUIP EARTH,GRD 501-7630-548.34-02 7,246.78
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 489.88
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 340.54
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,855.04
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 96.11
OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 2,334.82
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 3,022.25
PAPE-KENWORTH NORTHWEST,
INC
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 73.96
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 387.93
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 444.48
SIX ROBBLEES' INC AUTO & TRUCK ACCESSORIES 501-7630-594.64-10 654.84
SNAP-ON TOOLS - SARGENT
TOOLS LLC
AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 85.90
US BANK CORPORATE PAYMENT
SYSTEM
Generator parts-veh #5601 501-7630-548.45-21 606.86
WESTERN EQUIPMENT DISTRIB
INC
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,406.48
WESTERN PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 11,969.46
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 340.20
EXTERNAL LABOR SERVICES 501-7630-548.34-02 1,701.02
Equipment Services Division Total:$31,712.73
Public Works Department Total:$31,712.73
Equipment Services Fund Total:$110,797.24
PORT53 RENTAL/LEASE EQUIPMENT 502-2081-518.41-50 24,716.70
SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 502-2081-518.48-02 4,246.32
DATA PROC SERV &SOFTWARE 502-2081-518.48-02 19,228.97
US BANK CORPORATE PAYMENT
SYSTEM
LTO7 worm media cartridge 502-2081-518.31-60 289.20
Wall mount phone w/ringer 502-2081-518.31-80 143.32
LTO7 tape data cartridges 502-2081-518.31-60 522.20
Ceiling adapter/preamp 502-2081-518.31-80 132.37
Dell QLogic HBA adapter c 502-2081-518.48-10 548.85
LCD TVs/monitors/mounts 502-2081-518.48-02 5,831.55
WebEx subscription 502-2081-518.48-02 418.88
Page 23 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 31
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
AV Credenza-Jack Pittis c 502-2081-518.48-02 1,936.10
Wall plate/50ft ext monit 502-2081-518.31-80 80.39
eSignature subscription-I 502-2081-518.41-50 239.57
Fiber optic SFP SM-Scada 502-2081-518.48-10 487.50
HDMI 30ft cable 502-2081-518.31-80 32.63
IT hand tools/supplies fo 502-2081-518.35-01 101.75
IT hand tools/supplies fo 502-2081-518.35-01 387.42
IT hand tools/field suppo 502-2081-518.35-01 332.81
Ext cord/projector-laptop 502-2081-518.31-80 61.97
Business prime renewal 502-2081-518.49-01 194.75
HDMI cables/adapters 502-2081-518.31-80 69.17
Digital security cert ren 502-2081-518.48-02 822.75
WebEx subscription 502-2081-518.48-02 418.88
VERIZON WIRELESS COMMUNICATIONS/MEDIA SERV 502-2081-518.42-10 172.32
06-05 A/C 542276284-00001 502-2081-518.42-10 92.82
06-15 A/C 842160242-00001 502-2081-518.42-10 178.57
06-15 A/C 842160242-00003 502-2081-518.42-10 1,183.49
06-15 A/C 842160242-00004 502-2081-518.42-10 4,609.52
Information Technologies Division Total:$67,480.77
Finance Department Total:$67,480.77
Information Technology Fund Total:$67,480.77
AWC EMPLOYEE BENEFITS TRUST L1 MED/DEN/VIS PREMIUMS 503-1631-517.46-34 8,040.92
LIFE INSURANCE 503-1631-517.46-32 1,751.70
LTD 503-1631-517.46-31 5,510.68
MED/DEN/VIS PREMIUMS 503-1631-517.46-30 204,011.12
HSA BANK Service Fee 503-1631-517.46-30 31.50
Service Fee 503-1631-517.46-30 302.50
REDACTED Disability Board-June 503-1631-517.46-35 20.00
Disability Board-June 503-1631-517.46-35 124.32
Disability Board-June 503-1631-517.46-35 264.10
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 124.50
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 136.50
Page 24 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 32
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
REDACTED REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 145.10
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 148.50
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 148.50
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 148.50
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 148.50
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 148.50
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 154.10
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 169.10
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 170.10
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 170.10
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 170.10
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 170.10
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 444.10
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 669.10
REDQUOTE, INC. HRA REIMBURSEMENTS 503-1631-517.46-30 3,767.95
HRA REIMBURSEMENTS 503-1631-517.46-30 718.09
HRA REIMBURSEMENTS 503-1631-517.46-30 1,337.15
Other Insurance Programs Division Total:$229,469.43
WASHINGTON HOSPITAL SVCS FEBRUARY 2022 FEE CONTRAC 503-1661-517.41-40 750.00
APRIL 2022 FEE CONTRACT 503-1661-517.41-40 750.00
MAY 2022 FEE CONTRACT 503-1661-517.41-40 750.00
JUNE 2022 FEE CONTRACT 503-1661-517.41-40 750.00
JULY 2022 FEE CONTRACT 503-1661-517.41-40 750.00
Worker's Compensation Division Total:$3,750.00
A WORKSAFE SERVICE, INC PROFESSIONAL SERVICES 503-1671-517.41-50 970.00
MISC CLAIM SETTLEMENTS IN HOUSE LIABILITY CLAIM 503-1671-517.49-98 54.13
Comp Liability Division Total:$1,024.13
Self Insurance Department Total:$234,243.56
Self-Insurance Fund Total:$234,243.56
AFLAC AFLAC SUPP INS JULY PREMI 920-0000-231.53-10 807.38
AFSCME LOCAL 1619 PAYROLL SUMMARY 920-0000-231.54-40 555.00
AWC EMPLOYEE BENEFITS TRUST SUPPLEMENTAL LIFE 920-0000-231.53-30 574.70
BROWN & BROWN OF
WASHINGTON
PAYROLL SUMMARY 920-0000-231.53-40 1,878.79
CHAPTER 13 TRUSTEE Case #21-10696 920-0000-231.56-90 358.00
Page 25 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 33
City of Port Angeles
City Council Expenditure Report
Between Jun 25, 2022 and Jul 8, 2022
Vendor Description Account Number Amount
EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 25,360.63
FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 104,456.15
FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 105,171.48
FIREFIGHTER'S LOCAL 656 PAYROLL SUMMARY 920-0000-231.54-30 2,650.80
HSA BANK Employee Contributions 920-0000-231.52-40 3,616.54
PAYROLL SUMMARY 920-0000-231.53-11 100.00
PAYROLL SUMMARY 920-0000-231.53-12 301.54
IBEW LOCAL 997 PAYROLL SUMMARY 920-0000-231.54-20 1,362.44
JOHN HANCOCK LIFE INSURANCE
CO
PAYROLL SUMMARY 920-0000-231.52-25 1,997.91
LEOFF PAYROLL SUMMARY 920-0000-231.51-21 36,583.21
MISSION SQUARE-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 26,737.92
PAYROLL SUMMARY 920-0000-231.52-30 11,920.05
OFFICE OF SUPPORT
ENFORCEMENT
PAYROLL SUMMARY 920-0000-231.56-20 810.76
PERS PAYROLL SUMMARY 920-0000-231.51-10 834.22
PAYROLL SUMMARY 920-0000-231.51-11 15,338.17
PAYROLL SUMMARY 920-0000-231.51-12 81,375.79
POLICE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-10 367.00
UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 200.00
WSCCCE AFSCME AFL-CIO PAYROLL SUMMARY 920-0000-231.54-40 6,181.79
Division Total:$429,540.27
Department Total:$429,540.27
Payroll Clearing Fund Total:$429,540.27
Total for Checks Dated Between Jun 25, 2022 and Jul 8, 2022 $2,097,874.99
Page 26 of 26 Jul 12, 2022 3:26:42 PMJuly 19, 2022 E - 34
Date: July 19, 2022
To: City Council
From: Thomas Hunter, Director of Public Works & Utilities
Subject: 2022 Landfill Beach Nourishment Project CON-2022-39
Background / Analysis: As part of a recurring condition of the landfill seawall construction, the
Shoreline Conditional Use Permit, and the Hydraulic Project Approval (HPA), the City is required to
place beach nourishment material in front of the 454-foot-long seawall fronting the Landfill bluff face.
This project will use beach nourishment material from the Landfill Stabilization Project and imported
beach nourishment material. Transport trucks and bulldozers, operating on the existing seawall toe armor,
will place 2600 cubic yards of clean beach nourishment materials waterward of the seawall. This work
will follow all conditions required of the HPA and Army Corp of Engineer permits, including ensuring
that all work waterward of the seawall will take place during low tide. Due to staff capacity constraints
no progress has been made with stakeholders to revise beach nourishment placement permit conditions.
Notice of the bid opportunity was advertised through the Municipal Research and Services Center
(MRSC) Rosters on June 21, 2022 and posted to the City’s website.
Bids were opened on July 7, 2022, and 4 bids were received. 2 Grade LLC, of Port Angeles, WA is the
lowest responsible bidder with a bid amount of $34,752.35.
Contractor Bid Amount
2 Grade LLC, Port Angeles, WA $34,752.35
C & J Excavating Inc., Carlsborg, WA $55,270.40
DH Environmental Inc., Seattle, WA $58,157.94
Raptor Excavating and Contracting LLC, Yacolt, WA $85,270.91
Engineer’s Estimate $52,387.20
Funding Overview: Funds are available in the approved 2022 Solid Waste Post-closure Utility Repairs
and Maintenance budget account 404-7585-537-4810 in the amount of $34,752.35
Summary: The purpose of this memo is to receive City Council approval for the 2022 Landfill Beach
Nourishment project. This project will place 2600 cubic yards of clean beach nourishment material which
serves as mitigation of the seawall to prevent natural erosion along the Landfill bluff face.
Funding: Funds are available in the approved 2022 Solid Waste Post-closure Utility Repairs and
Maintenance budget account 404-7585-537-4810 in the amount of $34,752.35.
Recommendation: Award a construction contract with 2 Grade LLC of Port Angeles, WA, for the
2022 Landfill Beach Nourishment Project, CON-2022-39, in an amount not to exceed $34,752.35; and
authorize the City Manager to sign all documents necessary to execute the construction contract for the
project and to make minor modifications to the contract, as necessary.
July 19, 2022 E - 35
Date: July 19, 2022
To: City Council
From: Thomas Hunter, Director of Public Works & Utilities
Subject: Electric Utility 2022 Resource Plan
Background / Analysis:
The electric utility is required, by Chapter 19.280 RCW, to prepare an updated Resource Plan (Plan) and
submit it to the Washington Department of Commerce by September 1, 2022. While the Plan does not
need to be an elaborate document, at a minimum the Plan is required to include:
• Current City electric power usage
• Future City electric power usage projections for five- and ten-year usage
• Plans for providing customers with power for the next ten years
• Where the power is purchased or generated
• Explain how the City will comply with the Clean Energy Transformation Act (CETA).
This Plan must be updated every two years and has been approved by the City Council in 2008, 2010,
2012, 2014, 2016, 2018, and 2020. It is intended to ensure that electric utilities have arranged for
adequate resources to meet the needs of their customer base.
The City will amend this plan as needed when future needs change. For example if alternative power
resource opportunities are identified or if the City changes the source of power generation (provided the
change is within the scope of Port Angeles' power agreement with BPA).
The City is a contractually bound full-requirements customer of the Bonneville Power Administration
(BPA); the Plan was generated by BPA using typical growth rates and the City’s current and anticipated
future resource mix. The 2021 version shows all power can be provided by BPA. As reported in the Plan:
• The City of Port Angeles used an average of 50.57 aMW, with BPA providing 50.18 aMW, .30
aMW in conservation and a small amount provided through an interlocal agreement with Clallam
County PUD (0.09 aMW).
• The 5-year forecast is relatively flat 50.53 aMW:
o with conservation providing 0.30 aMW,
Summary: The City’s electric utility is required by statute to provide a biennial update to its Power
Resource Plan. Updates to the Plan were submitted to, and approved by, Council biennially beginning in
2008. The process to update the plan requires public notice and hearing prior to approval of the 2022
Plan.
Funding: N/A
Recommendation: Pass the attached resolution to set a public hearing on the City’s proposed biennial
update to its Power Resource Plan for the regular Council meeting on August 16, 2022 and give notice of
that hearing.
July 19, 2022 E - 36
o Clallam County PUD providing 0.09 aMW, and
o BPA providing the majority with 50.14 aMW.
• The 10-year forecast shows Port Angeles remaining flat at 50.48 aMW, with conservation
providing 0.30 aMW, Clallam County PUD providing 0.09 aMW, and BPA providing 50.09
aMW.
The Plan will be available to the public from the City’s website.
It is recommended that the City Council set a public hearing on the plan for the August 16 regular
Council meeting.
Funding Overview:
N/A
July 19, 2022 E - 37
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, setting a hearing date for a proposal t o
approve the 2022 Electric Utility Resource Plan.
WHEREAS, the City strives to ensure that its citizens have reliable access to electricity
resources adequate to meet their projected loads; and
WHEREAS, the City must submit an Electric Utility Resource Plan to the Washington
Department of Commerce by September 1, 2022 as required by Chapter 19.280 RCW; and
WHEREAS, the City Council of the City of Port Angeles Washington, being the
governing body of the consumer-owned electric utility, will conduct a public hearing on the
August 16, 2022 to provide the public the opportunity to comment on the 2022 Electric Utility
Resource Plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Angeles, Washington, that at the regular City Council meeting on August 16, 2022, at 6:30
P.M., or as soon thereafter as possible, the Council will conduct a public hearing regarding the
2022 Electric Utility Resource Plan as prepared by the Director of Public Works and Utilities
and attached hereto as Exhibit A.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on July 19, 2022.
Kate Dexter, Mayor
ATTEST:
By:
Kari Martinez-Bailey, City Clerk
APPROVED AS TO FORM:
By:
William E. Bloor, City Attorney
-1-
July 19, 2022 E - 38
City of Port Angeles << Utility Name
Washington State Utility Resource Plan Year 2022
Prepared by:Gregg King
Base Year 5 Yr. Est.10 Yr Est.
Estimate Year 2021 2026 2031
Period Annual Annual Annual
Units (MWa)(MWa)(MWa)
Loads 30.61 50.45 50.47
Resources:
Future Conservation/Efficiency 0.30 0.30
Demand Response
BPA Tier 1 (include BPA PF)30.52 50.06 50.08
BPA Tier 2
Non BPA:
Co-generation
Hydro (critical water)
Wind
Other Renewables
Thermal-Natural Gas
Thermal-Coal
Market Purchase (non BPA)0.09 0.09 0.09
Other
Distributed Generation
Undecided
Total Resources 30.61 50.45 50.47
Load Resource Balance 0.00 0.00 0.00
Date of Board/Commission Approval (mm/yy)
Notes: Explain resource choices other than conservation / Use of renewable energy credits in p
RESOURCES: BPA Tier 1 (includes BPA PF) - The City of Port Angeles is a full resource customer of the
Bonneville Power Administration. The current BPA contract ends in 2028. This forecast for 2031 assumes the
City continues it's power purchase contract with BPA due to low cost and support of the City's energy efficiency.
CARBON: The City is complying with all state and federal requirements to decrease carbon in the the City's
power supply. As of 2020 (last year available) BPA's power is 94.61% carbon free. In addition, BPA estimates it
will maintain a 91% or better carbon-free power over the next ten years.
The City is participating in BPA's new contract-period talks and is pushing for a carbon-free energy product. In
the event such a product is not available in the next contract period the City does have the option of meeting the
2030 goal of having a carbon-neutral power by utilizing up to 10% of its load with carbon offsets it can purchase
on the open market.
July 19, 2022 E - 39
This row will be zeros if loads and resourc
lanning / Distributed Generation
One way of commenting is to enter the
line number of the resource title and
type the comment following the number.
For example: "Line 24: Our Distributed
Generation sources are landfill gas and
solar.
To review your Utility's 2012 Cover
Sheet click here to download; they are
in alpha order.
July 19, 2022 E - 40
Date: July 19, 2022
To: City Council
From: Nathan A. West, City Manager
Subject: Letter of Support and Partnership for National Endowment for the Arts (NEA) Grant
Background / Analysis: Over the last six months, the Port Angeles Fine Arts Center (PAFAC) has
been building a mission, vision, and workplan for improved collaboration and shared placemaking in the
community. As part of this process, the PAFAC is applying for an Our Town grant through the National
Endowment of the Arts (NEA) to help fund the strategic planning and branding work that would be
required to form a community arts district. The group consists of partners from Peninsula College, the
Community Playhouse, JFFA, NOLS, PA School District, ONP, Field Arts & Events Hall, and the
Chamber of Commerce.
The initial intent to apply is due August 4, 2022 and the final grant application is due August 14, 2022. In
In order to apply for the grant, PAFAC must have a stated partnership between the local government and
at least one non-profit organization with an arts/culture designation. The PAFAC has requested a formal
letter of support stating the partnership that exists between the City and their organization.
The proposed two-year project will formalize a new arts district in Port Angeles. The mission of the
Uptown Arts District is to generate inclusive, vibrant arts and culture experiences and education along the
Lauridsen Boulevard corridor. The District includes multiple partner organizations committed to
collaboration and resource sharing to deliver events and programs for community members and area
visitors of all ages.
Funding: N/A
Summary: The Fine Arts Center is requesting a letter of support to seek National Endowment of
the Arts (NEA) grant funding to formalize a new arts district in Port Angeles.
Funding: N/A
Recommendation: Approve the letter of support of the Port Angeles Fine Arts Center seeking an
Our Town grant through the National Endowment of the Arts to formalize a new arts district in Port
Angeles.
July 19, 2022 E - 41
Date: July 19, 2022
To: City Council
From: Nathan A. West City Manager
William E. Bloor, City Attorney
Subject: Harbor Cleanup Process –Authorizing Payment of City Deposit to Port in the Amount of
$14,000
Background / Analysis: In 2012, the Department of Ecology (DOE) asserted the City, together with
several other entities– the Port, Nippon, Merrill & Ring, and Georgia Pacific – are potentially liable for
some portion of the contaminants in the harbor. In response to that action, in 2013 the City and the other
entities, collectively the potentially liable parties (PLPs), joined together in a Participation Agreement to
share costs and jointly commence a process to clean up the harbor in accord with state law. The PLPs then
negotiated an Agreed Order (AO), which legally obligated the PLPs to complete a Remedial
Investigation/Feasibility Study (RI/FS).
The group also entered into an Environmental Services Agreement (ESA), which secured the services of
technical consultants. In the ESA, the PLPs employed the scientific and technical experts who would
perform most of the work needed to prepare a RI/FS.
On November 4, 2020 Council authorized the City Manager to execute on behalf of the City an amendment
to the PLP Participation Agreement and an Amendment to the Agreed Order with DOE that obligates the
City, and other PLPs, to prepare a draft Cleanup Action Plan (dCAP), which is the next step in the cleanup
process. The RI /FS is final, and it has been approved by DOE. The PLP group has submitted a dCAP to
DOE, but a final CAP has not yet been issued by DOE.
Summary: In 2013, the City with other Potentially Liable Parties (PLPs) entered into a Participation
Agreement to begin the harbor cleanup process. They also entered into an Environmental Services
Agreement (ESA), which secured the services of consultants who would do the technical and scientific
work to prepare a Remedial Investigation/Feasibility Study (RI/FS) as the first step in a cleanup of the
harbor. Subsequently, in December 2020, and November 2021, Council approved amendments that
expanded the scope and budget for both Agreements to direct the technical consultants to do additional
work necessary to produce a draft Cleanup Action Plan (dCAP). That work is almost, but not entirely,
complete. The Port, as the banker for the PLP group, has estimated the costs likely to be incurred through
the end of 2022 and, based on that estimate, the Port is requesting an additional contribution to the PLP
group account in the amount of $14,000.
Funding: The City’s share of the estimated cost of completing Work Order No. 4 is $14,000 plus future
invoices from the Department of Ecology through the end of 2022. The 2022 budget provides sufficient
funds for this payment. As has been true in the past, a large portion of the City’s share will be reimbursed
by insurance coverage.
Recommendation: Authorize payment of $14,000 to the PLPs group account.
July 19, 2022 E - 42
The Port serves as the banker for the PLP group. The amount remaining in the group account is
approximately $26,904. The Port estimates that an additional $58,104 will be required to complete all
necessary work under the ESA and that there will be future Ecology Invoices of $36,000 through the 4th
Quarter of 2022. Based on those estimates, the Port’s proposal is that each party contribute $14,000 more
to the group account.
Funding: The City’s share of the estimated cost of completing Work Order No. 4 is $14,000 plus future
invoices from the Department of Ecology through the end of 2022. The 2022 budget provides sufficient
funds for this payment. As has been true in the past, a large portion of the City’s share will be reimbursed
by insurance coverage.
July 19, 2022 E - 43
Date: July 19, 2022
To: City Council
From: Nathan A. West, City Manager
Subject: Sub-recipient Agreement with OlyCAP for Federal CARES Act CDBG-CV Funding for
Clallam County (including Cities of Forks, Port Angeles and Sequim)
Background / Analysis: On June 2nd 2020, City Council conducted a public hearing and took action to
approve Port Angeles to serve as the grant fund administrator for Clallam County wide CARES Act
CDBG funding. The City will be working directly with OlyCAP to provide COVID related subsistence
support for the Clallam County Community. As the City has historically done with CDBG grants we plan
to execute a subrecipient agreement administration. OlyCAP currently administers the same grant for
Jefferson County and has agreed to assist with this Clallam County grant opportunity. The State
Department of Commerce provides a standard subrecipient agreement that will be modified to reflect the
administrative roles and relationship between the City of Port Angeles and OlyCAP.
Funding Overview: The Clallam County region is allocated to receive $605,624 of CARES Act CDBG
funding. As the grant fund administrator, the funding would be provided to the City of Port Angeles on a
reimbursement basis and operated through a sub-recipient agreement with OlyCAP.
Summary: At the City Council meeting on June 2, 2020, City Council conducted a public hearing
regarding a Coronavirus Aid, Relief, and Economic Security (CARES) Act Community Development
Block Grant (CDBG) which provided support throughout Clallam County for individuals in need due to
COVID impacts. At that meeting Council authorized City Staff to enter an agreement with Department of
Commerce for the CDBG-CV funds. The Washington State Department of Commerce has awarded a
total grant amount of $605,624 with the City of Port Angeles as the lead grant recipient. To ensure the
grant is efficiently administered and passed along to individuals in need Staff recommends the City enters
a sub-recipient agreement with Olympic Community Action Program (OlyCAP).
Funding: The Clallam County region is allocated to receive $605,624 of CARES Act CDBG
funding. As the grant fund administrator, the funding would be provided to the City of Port Angeles on a
reimbursement basis and operated through a sub-recipient agreement with OlyCAP.
Recommendation: Approve and authorize the City’s Community Development Block Grant
responsible official to sign and execute a standard sub-recipient agreement with OlyCAP and make minor
modifications as necessary.
July 19, 2022 E - 44
Date: July 19, 2022
To: City Council
From: Thomas Hunter, Director, Public Works & Utilities
Subject: Ordinance Amendments – Accessory Dwelling Unit Utility Connections
Background / Analysis: Following City Council direction, staff was asked to target and identify the
most costly elements of accessory dwelling unit (ADU) utility connection requirements and operation and
identify what revisions could be made to Code while still maintaining quality of service and the integrity
of the utility. Work in the public-right-of-way associated with the installation of separate water and
wastewater connections was identified and evaluated. Based on the motion and Port Angeles Municipal
Code (PAMC) amendments from the May 31, 2022 Utility Advisory Committee (UAC), staff then
prepared draft revisions to Title 13 regarding water and wastewater connections for ADU’s to present to
the Council.
A condensed summary of these proposed revisions is as follows:
• Remove the current requirement for a separate connection to the main for a water service where a
single connection can provide adequate service to both the primary and accessory dwellings.
• Remove the current requirement for a monthly base fee for the meter serving the accessory
dwelling.
• Remove the current requirement for a separate connection to the main for wastewater service for
a detached accessory dwelling where a single existing connection can provide adequate service to
both the primary and accessory dwellings.
• Allow the use of existing 4-inch sewer laterals for ADUs.
• Remove the current requirement for a monthly base fee for the wastewater service for the
detached accessory dwelling.
At the May 31, 2022 UAC meeting, changes to the Code regarding water and wastewater connection
requirements and elimination of monthly base charges for ADU’s were considered. The UAC reviewed
the proposed revisions and voted in favor of forwarding a favorable recommendation to City Council to
approve the revisions. Considering the prior discussion at UAC and the critical need to see more housing
stock staff is recommending that Council waive the second reading.
Summary: The attached revisions to the Port Angeles Municipal Code Title 13 reduces fees for water
and wastewater connections for new and existing accessory dwelling units within the City while
maintaining the integrity and operations of City utilities.
Funding: Any costs not recovered for services provided will be subsidized by other users through the
cost of service analysis. This amount, if any, is not fully known at this time as it is difficult to predict the
number of new accessory dwelling units that will occur as a result of these changes. However, staff
estimates this impact will be minimal at this time.
Recommendation: 1.) Conduct the first reading of the proposed amendments to Ordinance Sections
13.32.025, 13.44.020(C), 13.62.015 and 13.65.010(C) related to revising current requirements for
accessory dwelling unit water and wastewater connections and elimination of monthly base charges and;
2.) Waive the second reading and adopt the ordinance.
G - 1July 19, 2022
Funding: Any costs not recovered for services provided will be subsidized by other users through the
cost of service analysis. This amount, if any, is not fully known at this time as it is difficult to predict the
number of new accessory dwelling units that will occur as a result of these changes. However, staff
estimates this impact will be minimal at this time.
G - 2July 19, 2022
1
ORDINANCE NO. __________
AN ORDINANCE of the City of Port Angeles, Washington amending
Chapters 13.32, 13.44, 13.62 and 13.65 of the Port Angeles Municipal
Code relating to Accessory Dwelling Units.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN
AS FOLLOWS:
Section 1. Ordinance 2181 as amended, and Chapter 13.32 of the Port Angeles Municipal
Code relating to water service connection charges are hereby amended by adding a new section
13.32.025 to Chapter 13.32 as follows:
13.32.025 – Exception to Conditions applicable to all water service connections – Accessory
Dwelling Unit.
Subject to the conditions set out in subparagraphs A through D below, water service to a single
attached or detached accessory dwelling unit (ADU) may be supplied from a supply line
connected to an existing or new service line that supplies water from a City main to the primary
dwelling unit on the property:
A. The service line must provide water to the ADU with a flow of at least 2 GPM @ 30 PSI.
B. New ADU water meter shall be installed to City Standards.
C. The owner of the primary dwelling unit shall assume all risks and shall hold the City
harmless from all losses and damages arising from any such connection.
D. No separate water system development fee shall be charged for the ADU water connection.
Section 2. Ordinance 2181 as amended, and Chapter 13.44.020 of the Port Angeles
Municipal Code relating to water service connection charges are hereby amended as follows:
13.44.020 Monthly non-discounted residential metered rate—Within City.
A. The following monthly customer charges are applicable to water service to single-family
residences within the corporate limits of the City of Port Angeles. For the purposes of this
section, "single-family residences" are defined as structures designed for occupancy by a
single family only, containing a complete kitchen unit. Structures which are not "single-
family residences" include, but are not limited to, duplexes, fourplexes, apartments, and
rooming houses. The base rate charge is specified below:
G - 3July 19, 2022
2
Service Size Effective January 1, 2020
with 5/8-inch meter $38.50
with 3/4-inch meter $38.50
1-inch meter $38.50
1-1/2-inch meter $38.50
2-inch meter $38.50
B. No base rate will be charged for a new or existing lawful single attached or detached
accessory dwelling unit (ADU) service where the primary residence pays a base rate charge.
BC. Metered consumption for up to 1,000 cubic feet shall be 1.976 for 2020 for each 100 cubic
feet consumed.
CD. Additional consumption up to 1,500 cubic feet shall be 2.498 for 2020 for each 100 cubic
feet consumed.
DE. Additional consumption beyond 1,500 cubic feet shall be 3.012 for 2020 for each 100 cubic
feet consumed.
EF. The monthly residential rate for those qualifying for discounts per section 13.20 PAMC,
regardless of meter sizes, shall be:
Discount amount Effective January 1, 2020
25% Discount $28.88
35% Discount $25.03
FG. 25% discount metered consumption per cubic feet shall be 1.522 for 2020 for each 100 cubic
feet consumed.
GH. 35% discount metered consumption per cubic feet shall be 1.319 for 2020 for each 100 cubic
feet consumed.
Section 3. Ordinance 2394 as amended, and Chapter 13.62 of the Port Angeles Municipal
Code relating to connections-extensions are hereby amended by adding a new section 13.62.015 to
Chapter 13.62 as follows:
13.62.015 - Separate connection required exception – Accessory Dwelling Unit
Subject to the conditions set out in subparagraphs A through E below, sewer service to a single
attached or detached accessory dwelling unit (ADU) may be provided by a connection from the
ADU to the primary dwelling unit on the property:
A. The connection of the ADU to the primary dwelling shall be 4” diameter or greater.
G - 4July 19, 2022
3
B. Prior to a connection being made, the line servicing the primary dwelling shall be video
inspected at the sole expense of the developer to verify sewer line integrity. Record of
video inspection shall be provided to the Director for approval or denial of the connection.
C. The developer must demonstrate that both the line serving the primary dwelling and the line
serving the ADU are, or will be, constructed to City Standards.
D. The owner of the primary dwelling unit shall assume all risks and shall hold the City
harmless from all losses and damages arising from any such connection.
E. No separate wastewater system development fee shall be charged for the ADU wastewater
connection.
Section 4. Ordinance 2394 as amended, and Chapter 13.65 Section 010 of the Port Angeles
Municipal Code relating to wastewater service rates are hereby amended as follows:
13.65.010 - Single residential unit monthly rate.
A. Each residential unit and each living unit connected to the City wastewater collection,
treatment and disposal system shall be charged a monthly customer charge during months
in which water is consumed, except when exempt by 13.61.090 PAMC. This section shall
not apply to a residential connection to the City water system for agricultural and
irrigation purposes in accordance with 13.44.050 PAMC.
B. The monthly rate is based upon the size of the meter as specified below, for non -
discounted residential users and shall be:
Effective Date—January 1, 2020
Base Rate CSO Rate Total
With 5/8-inch meter $33.34 $13.92 $47.26
With 3/4-inch meter $41.76 $13.92 $55.68
With 1-inch meter $58.60 $13.92 $72.52
With 1-1/2-inch
meter
$100.71 $13.92 $114.63
C. No base rate will be charged for a new or existing lawful single attached or detached
accessory dwelling unit (ADU) service where the primary residence pays a base rate charge.
CD. The monthly residential rate for those qualifying for discounts per section 13.20 PAMC, for
all meter sizes, shall be:
Effective Date—January 1, 2020
Base Rate CSO Rate Total
25% Discount $25.00 $10.26 $35.26
35% Discount $21.67 $8.89 $30.56
G - 5July 19, 2022
4
DE. Metered consumption for all residential customers shall be based on the water consumption
and shall be per each 100 cubic foot, regardless of meter size:
Effective Date—January 1, 2020
Wastewater usage CSO usage Total usage
Residential non-
discount
$4.243 $1.543 $5.786
Residential 25%
discount
$3.183 $1.137 $4.320
Residential 35%
discount
$2.759 $0.985 $3.744
Section 5. - Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to,
the correction of the scrivener’s/clerical errors, references to other local, state, or federal laws, codes,
rules or regulations, or ordinance numbering, section/subsection numbers and any references thereto.
Section 6. - Severability. If any provisions of this Ordinance, or its application to any person or
circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the
Ordinance to other persons or circumstances, is not affected.
Section 7. - Effective Date. This Ordinance, being an exercise of a power specifically delegated to
the City legislative body, is not subject to referendum. This ordinance shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council
held on the _____ day of ___________, 2022.
_______________________
Kate Dexter, Mayor
APPROVED AS TO FORM:
_____________________________
William E. Bloor, City Attorney
ATTEST:
_____________________________
Kari Martinez-Bailey, City Clerk
G - 6July 19, 2022
Date: July 19, 2022
To: City Council
From: Nathan A. West, City Manager
Holden Fleming, Housing Coordinator
Subject: Ordinance to Suspend Select Permit Fees until September 1, 2023
Background / Analysis:
At the June 7, 2022, City Council meeting, council members received recommendations from the
Planning Commission to address a lack of affordable housing. Three recommendations specified for
immediate action, including:
1. Reform of sewer and water development charges to incentivize ADU, duplex and multifamily.
Including the choice of a single owner's water meter for multiple units under a single ownership.
2. Suspension of building permit fees for all ADU, multifamily and duplex projects.
3. Allow up to four units per parcel in the entire R7 zoning.
After discussion, Council passed a motion directing Staff to “prepare an ordinance to suspend permit fees
until September 1, 2023, for ADUs, duplexes, triplexes, townhouses, cottage developments, and
multifamily developments that are used for residential housing available for families at or below 80%
AMI.”
Staff has created a draft ordinance to accomplish the goals of the language used in the motion. A brief
description of the draft follows:
Draft Ordinance:
• Includes a fee waiver rather than a fee suspension
• Uses the phrasing “reserved for families”
• Maintains the AMI requirement for 5 years after the fee suspension expires
• Clarifies developments must be used for “long-term” residential use
• Requires owner/developer to demonstrate construction is eligible for the waiver
Summary: At its June 7th, 2022, meeting, the City Council directed staff to prepare an ordinance to
suspend permit fees until September 1, 2023, for ADUs, duplexes, triplexes, townhouses, cottage
developments, and multifamily developments of residential housing available for families at or below
80% AMI. Staff has prepared an ordinance in line with this direction.
Funding: This proposal is expected to reduce the Community and Economic Development department’s
revenue collection by approximately $23,800 over the remainder of the 2022 budget year and the first
nine months of 2023.
Staff Recommendation: 1) Conduct the first reading of the attached ordinance,
2) Waive the second reading of the ordinance, and adopt the ordinance.
G - 7July 19, 2022
• Authorizes CED to create process, procedures, and forms necessary to administer this fee waiver
This draft is staff’s attempt to fulfill the goals of the motion but does depart from the specific language of
the motion in two places. Specifically, this ordinance calls for a fee waiver rather than a fee suspension
and uses stronger language of “reserved for” rather than “available to” to help ensure that projects
receiving this fee waiver would be utilized by families at or below 80% AMI.
This draft also clarifies that this restriction would be lifted 5 years after this ordinance was no longer in
effect. Additionally, this draft clarifies that the residential use must be long-term, and that state mandated
development fees could not be waived through this process.
This draft ordinance contains language that requires the owner/developer to demonstrate that the
construction is eligible for this waiver and authorizes the Department of Community and Economic
Development to adopt procedures to implement the waiver program. Staff anticipates utilizing a “self-
certification” style application to administer this fee waiver to encourage owners/developers to take
advantage of this fee waiver while avoiding burdensome reporting that may dissuade utilization of this
waiver.
Finally, it is important to note that this item has been discussed extensively at both Planning Commission
and City Council meetings that have included multiple public presentations. Considering this and because
of the urgent nature surrounding the need for affordable housing, Staff feels that it would be appropriate
for Council to waive the second reading of the ordinance to expediate the adoption process.
To help in Council’s deliberation of this topic, staff has attached AMI information for Clallam County,
what “affordable housing” costs would be at that income level, and additional information on rental costs
in Port Angeles.
Attachments: Fee Waiver Draft Ordinance, Fee Waiver Supplemental Information
G - 8July 19, 2022
1
ORDINANCE NO. __________
AN ORDINANCE of the City of Port Angeles, Washington amending
portions of Chapter 3.70 of the Port Angeles Municipal Code relating to
permit fees.
THE CITY COUNCI L OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN
AS FOLLOWS:
Section 1. Ordinance 2932 as amended, and Chapter 3.70 of the Port Angeles Municipal
Code are hereby amended by amending a section of Chapter 3.70 as follows:
Chapter 3.70 Fees
. . . .
3.70.080 Building, mechanical, plumbing, and sign permit fees
. . . .
E. Temporary waiver of permit fees
1. All fees, not mandated by the state, are hereby suspended until September 1, 2023 for all
construction that meets the following criteria:
a. Accessory dwelling units (ADUs), duplexes, triplexes, townhouses, cottage developments,
and multifamily developments;
b. Used for long-term residential housing; and
c. Reserved for families at or below 80% area median income (AMI) until September 2028.
d. The owner or developer has submitted an application that demonstrates the construction is
eligible for the waiver.
2. The Department of Community and Economic Development is authorized and directed to
administer this program and to design and make available to applicants the process, procedures, and
forms that will be used to determine the applicant’s eligibility for this waiver no later than August 1,
2022.
G - 9July 19, 2022
2
Section 2. - Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to,
the correction of the scrivener’s/clerical errors, references to other local, state, or federal laws, codes,
rules or regulations, or ordinance numbering, section/subsection numbers and any references thereto.
Section 3. - Severability. If any provisions of this Ordinance, or its application to any person or
circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the
Ordinance to other persons or circumstances, is not affected.
Section 4. - Effective Date. This Ordinance, being an exercise of a power specifically delegated to
the City legislative body, is not subject to referendum. This ordinance shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title. This
ordinance shall expire and its effectiveness shall terminate as of September 1, 2023.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council
held on the _____ day of ___________, 2022.
_______________________
Kate Dexter, Mayor
APPROVED AS TO FORM:
_____________________________
William E. Bloor, City Attorney
ATTEST:
_____________________________
Kari Martinez-Bailey, City Clerk
G - 10July 19, 2022
TEMPORARY
BUILDING FEE WAIVER
SUPPLEMENTAL INFORMATION
Holden A. Fleming, AICP
Housing Coordinator
G - 11July 19, 2022
PORT ANGELES 80% AMI
G - 12July 19, 2022
AFFORDABLE HOUSING
Affordable housing is generally defined as housing on which the occupant
is paying no more than 30 percent of gross income for housing costs, including utilities.
G - 13July 19, 2022
ADDITIONAL PORT ANGELES HOUSING
INFO
G - 14July 19, 2022
Date: July 19, 2022
To: City Council
From: Nathan West, City Manager
Sarina Carrizosa, Finance Director
Subject: Second Amendment to the 2022 Budget
Background / Analysis:
The 2022 Budget is being amended for the second time, primarily to bring the budget into alignment with
the recently adopted 2023-2028 Capital Facilities Plan (CFP), as well as, adjust revenues and
expenditures that have been approved by Council at previous meetings in the first half of the year, or that
require minor accounting corrections.
Attached is a detailed list of proposed budget changes, the budget amendment ordinance, including the
Exhibit A which lists total revenues and expenditures by fund for the 2022 Budget Amendment #1 and
proposed Amendment #2 for comparison.
Since many of the individual actions require funding to come from reserves (money unspent at the end of
the fiscal year automatically rolls into reserves/fund balance), approval of the ordinance will require a
super majority of the entire Council, or five (5) affirmative votes. Tonight’s meeting will include the first
reading of the budget amendment ordinance.
Funding Overview:
Please see the “Detailed list of proposed budget changes” attachment to this memo for a full listing of all
funding changes.
Summary: The 2022 Budget is being amended for the second time to reflect changes in revenues and
expenditures that have occurred during the second quarter of 2022. This budget amendment primarily
includes capital adjustments resulting from the adoption of the 2023-2028 Capital Facilities Plan to
ensure consistency with the Budget. This is the first reading of the ordinance.
As this budget amendment includes new revenues as well as an authorization to use funds from reserves,
the ordinance must be approved by a super-majority of the entire Council, or at least five (5) affirmative
votes.
Funding: Please see the detailed summary attached to this memo.
Recommendation: The requested action for this issue is as follows:
1. Conduct the first reading of the 2022 Budget Amendment #2 ordinance; and
2. Continue to the August 16th Council meeting.
G - 15July 19, 2022
Attached: Detailed list of proposed budget changes
2022 Budget Ordinance – Amendment #2
Exhibit A
G - 16July 19, 2022
BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes
WASPC MHFR Grant; Revenue 65,000 - 001-5010-334-06-90 Council Approved 7/5/22
WASPC MHFR Grant; Expense - 65,000 001-5010-521-41-50 Council Approved 7/5/22
PD0120 - Police Taser Replacements - 1,100 001-5012-597-59-91 Reprioritized in CFP
Transfer Parks Security to General Fund (27,300) 001-5012-597.59-94 Transfer Parks Security to General Fund
Overtime for Parks Security - 27,300 001-5022-521.10-11 Transfer Parks Security to General Fund
WASPC Grant; Traffic Safety 7,000 - 001-5022-333-20-60 Grant Revenue
Traffic Safety Equipment - 7,000 001-5022-521-35-01 Grant Expense
WA Attorney General Grant - Evidence Refigerator 1,400 - 001-5029-333-16-83 Grant Revenue
Evidence Refrigerator - 1,400 001-5029-521-31-01 Grant Expense
Housing Action Plan & Implementation Grant 100,000 - 001-4060-334-04-20 Council Approved 4/19/22
Housing Action Plan & Implementation Grant - 100,000 001-4060-558-41-50 Council Approved 4/19/22
FIIRE Pilot Program Grant 10,000 - 001-6020-334-06-90 Grant Revenue
FIIRE Pilot Program - 10,000 001-6020-522.31-11 Grant Expense
FD0415 - Fire Department Turnout Gear - 2,800 001-6012-597-59-91 Reprioritized in CFP
Fire Personnel Training Seminar; Fees from Neighboring Districts 2,000 001-6045-342-20-17 Reimbursed Training
TR0616 - Francis Street ADA - 1,200 001-7012-597-59-91 Reprioritized in CFP
TR0821 - Facility Assessment - 1,000 001-7012-597-59-91 Reprioritized in CFP
PK0519 - City Pier Erosion Stabilization and Sidewalk Repair - 55,000 001-8080-597-59-91 Reprioritized in CFP
PK0418 - Civic Field - 11,000 001-8080-597-59-91 Reprioritized in CFP
TOTAL GENERAL FUND 185,400 255,500
Hurricane Ridge Transit Event Grant Increase - 13,800 101-1430-557-41-50 Council Approved 6/21/22
PK0418 - Civic Field - (11,000) 101-1430-597-59-91 Reprioritized in CFP
TR0909 - Wayfinding - (100,000) 101-1430-597-59-91 Reprioritized in CFP
TOTAL LODGING TAX FUND - (97,200)
TR0101 - Laurel Street Stairs Replacement - (415,000) 105-7840-597-59-91 Reprioritized in CFP
TR0621 - Waterfront Trail Repairs - (100,000) 105-7840-597-59-91 Move to REET II Fund
PK0819 - City Pier Railings Replacment - (200,000) 105-7840-597-59-91 Move to REET II Fund
PK0220 - Synthetic Turf at Volunteer Field - 50,000 105-7840-597-59-91 Reprioritized in CFP
TOTAL REET I FUND - (665,000)
PD0121 - EOC/911 Dispatch Center - 1,000,000 107-5160-597-59-91 Reprioritized in CFP
PD0119 - Computer Aided Dispatch - (38,100) 107-5160-597-59-91 Reprioritized in CFP
TOTAL PENCOM FUND - 961,900
TR0918 - Downtown Tree/Sidewalk Replacement - Phase II - (300,000) 160-7841-597-59-91 Reprioritized in CFP
TR0618 - Stevens Middle School Walking Routes - (15,000) 160-7841-597-59-91 Reprioritized in CFP
TR0621 - Waterfront Trail Repairs - 100,000 160-7841-597-59-91 Reprioritized in CFP
PK0819 - City Pier Railing Replacement - 202,000 160-7841-597-59-91 Reprioritized in CFP
TOTAL REET II FUND - (13,000)
Transfer Parks Security to General Fund (27,300) - 175-5620-397.10-94 Transfer Parks Security to General Fund
Transfer Parks Security to General Fund - 27,300 175-5620-524.10-XX Transfer Parks Security to General Fund
TOTAL CODE COMPLIANCE FUND (27,300) 27,300
PD0120 - Taser Replacements 1,100 - 310-5950-397-10-91 Reprioritized in CFP
PD0121 - PENCOM 911/EOC Center 1,000,000 - 310-5950-397-10-91 Reprioritized in CFP
PD0119 - Computer Aided Dispatch (38,100) - 310-5950-397-10-91 Reprioritized in CFP
FD0415 - Fire Department Turnout Gear 2,800 - 310-5950-397-10-91 Reprioritized in CFP
PK0819 - City Pier Railing Replacement 2,000 - 310-8985-397-10-91 Reprioritized in CFP
PK0220 - Synthetic Turf at Volunteer Field 50,000 - 310-8985-397-10-91 Reprioritized in CFP
PK0519 - City Pier Erosion 55,000 - 310-8985-397-10-91 Reprioritized in CFP
PD0119 - Computer Aided Dispatch - 88,100 310-5950-594-65-10 Reprioritized in CFP
PD0121 - EOC/911 Dispatch Center - (1,093,000) 310-5950-594-65-10 Reprioritized in CFP
PD0222 - PenCom Radio/Phone Traffic Recording - 31,500 310-5950-594-65-10 Reprioritized in CFP
PD0322 - PenCom 911 Phone Equipment - 153,000 310-5950-594-65-10 Reprioritized in CFP
GG0119 - Ennis Creek Fish Barrier Removal - (199,700) 310-7910-594-65-10 Reprioritized in CFP
PK0519 - City Pier Erosion Stabilization and Sidewalk Repair - 110,000 310-8985-594-65-10 Reprioritized in CFP
PK0719 - Parks Maintenance Building - (532,100) 310-8985-594-65-10 Reprioritized in CFP
TOTAL GOVERNMENTAL CAPITAL FUND 1,072,800 (1,442,200)
Detailed List of Proposed Budget Changes - 2022 Budget Amendment #2
G - 17July 19, 2022
BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes
TR00209 - Race Street Design; FHA Grant 1,756,300 - 312-7930-331-20-20 Grant Revenue
TR0918 - Downtown Tree/Sidewalk Replacement - Phase II (300,000) - 312-7930-397-10-91 Reprioritized in CFP
TR0618 - Stevens Middle School Walking Routes (15,000) - 312-7930-397-10-91 Reprioritized in CFP
TR0101 - Laurel Street Stairs Replacement (415,000) - 312-7930-397-10-91 Reprioritized in CFP
TR0616 - Francis Street ADA 1,200 - 312-7930-397-10-91 Reprioritized in CFP
TR0821 - Facility Assessment 1,000 - 312-7930-397-10-91 Reprioritized in CFP
TR0909 - Wayfinding Signage - (250,000) 312-4160-595-65-10 Reprioritized in CFP
TR0114 - Hill Street Olympic Trail - 6,900 312-4160-595-65-10 Reprioritized in CFP
TR0115 - N Street Chip Seal (5th-8th Streets)- 100,000 312-7930-595-65-10 Reprioritized in CFP
TR0120 - Signal Controller Upgrades (1st and Front)- 12,500 312-7930-595-65-10 Reprioritized in CFP
TR0518 - I Street Chip Seal (5th to 16th Streets)- 100,000 312-7930-595-65-10 Reprioritized in CFP
TR0616 - Francis Street ADA - 1,200 312-7930-595-65-10 Reprioritized in CFP
TR0618 - Stevens Middle School Walking Routes - (15,000) 312-7930-595-65-10 Reprioritized in CFP
TR0821 - Facility Assessment - 1,000 312-7930-595-65-10 Reprioritized in CFP
TR0919 - Traffic Safety Camera Program - (35,000) 312-7930-595-65-10 Reprioritized in CFP
TR0119 - 8th Street Paving (Lincoln to A Streets)- (30,000) 312-7930-595-65-10 Reprioritized in CFP
TR0320 - 2021 Pavement Preservation - 60,900 312-7930-595-65-10 Budget Correction
TOTAL TRANSPORTATION BENEFIT CAPITAL FUND 1,028,500 (47,500)
CL0320 - F Street LTC Replacement - (200,000) 451-7188-594-65-10 Reprioritized in CFP
CL0414 - Light Operations Building - (4,469,800) 451-7188-594-65-10 Reprioritized in CFP
CL0420 - College Street Load Tap Changer Replacement - (200,000) 451-7188-594-65-10 Reprioritized in CFP
TOTAL ELECTRIC CAPITAL FUND - (4,869,800)
WT0121 - White Creek and 3rd Street Crossing Main - 120,000 452-7388-594-65-10 Reprioritized in CFP
WT0218 - Reservoir Repairs - 25,400 452-7388-594-65-10 Reprioritized in CFP
WT0221 - Race Street Water Mnain Replacment South - 57,800 452-7388-594-65-10 Reprioritized in CFP
WT0321 - Facility Assessment - 1,000 452-7388-594-65-10 Reprioritized in CFP
WT0419 - Decant Facility at the Transfer Station - (777,400) 452-7388-594-65-10 Reprioritized in CFP
WT0420 - Ennis Creek Water Main Relocate - 20,000 452-7388-594-65-10 Reprioritized in CFP
WT0421 - Race Street Water Main Replacment North - (125,000) 452-7388-594-65-10 Reprioritized in CFP
WT0519 - Water Treatment Plant Repairs - 78,000 452-7388-594-65-10 Reprioritized in CFP
WT0521 - Water Main Replacement Village Lindberg - (120,000) 452-7388-594-65-10 Reprioritized in CFP
WT0619 - Peabody Reservoir Inlet Pipe Replacement - (266,000) 452-7388-594-65-10 Reprioritized in CFP
WT0122 - Elwha - Fish Screen Facility Improvements - 200,000 452-7388-594-65-10 Reprioritized in CFP
WT0222 - Elwha - Effluent Distribution Structure Bypass - 15,000 452-7388-594-65-10 Reprioritized in CFP
TOTAL WATER CAPITAL FUND - (771,200)
WW0120 - Pump Station 3 Force Main Replacment - (250,000) 453-7488-594-65-10 Reprioritized in CFP
WW0121 - Facility Replacement - 1,000 453-7488-594-65-10 Reprioritized in CFP
WW0220 - West 4th Street Capacity Improvement - (400,000) 453-7488-594-65-10 Reprioritized in CFP
WW0319 - Watewater Comprehensive Plan - 66,600 453-7488-594-65-10 Reprioritized in CFP
WW0320 - WWTP Septic Truck Pad Repair - (20,000) 453-7488-594-65-10 Reprioritized in CFP
WW0420 - WWTP Potable Water Air-Gap - 15,000 453-7488-594-65-10 Reprioritized in CFP
WW0508 - Digester Mixing Improvement WWTP - (50,000) 453-7488-594-65-10 Reprioritized in CFP
WW0519 - Decant Facility at Transfer Station - (577,400) 453-7488-594-65-10 Reprioritized in CFP
WW0520 - Sanitary Force Main Replacement (Lees Creek)- 20,000 453-7488-594-65-10 Reprioritized in CFP
WW0618 - Neighborhood Sewer Rehabilitation - (250,000) 453-7488-594-65-10 Reprioritized in CFP
WW0918 - 2025 Neighborhood Sewer Rehabilitation - (6,500) 453-7488-594-65-10 Reprioritized in CFP
WW0122 - Anaerobic Digester Roof Improvements - 138,400 453-7488-594-65-10 Reprioritized in CFP
WW0419 - WWTP HVAC Replacement - 20,000 453-7488-594-65-10 Reprioritized in CFP
TOTAL WASTEWATER CAPITAL FUND - (1,292,900)
SW0112 - Decant Facility at Transfer Station - (707,900) 454-7688-594-65-10 Reprioritized in CFP
SW0117 - Landfill Scale Software - 3,800 454-7688-594-65-10 Reprioritized in CFP
SW0120 - Landfill Pump Station 17 Replacement - (250,000) 454-7688-594-65-10 Reprioritized in CFP
SW0121 - Landfill Access Road Repair - (515,000) 454-7688-594-65-10 Reprioritized in CFP
SW0221 - Facility Assessment - 1,000 454-7688-594-65-10 Reprioritized in CFP
TOTAL SOLID WASTE CAPITAL FUND - (1,468,100)
DR0120 - Decant Facility at the Transfer Station - (977,400) 456-7688-594-65-10 Reprioritized in CFP
DR0121 - Facility Assessment - 1,000 456-7688-594-65-10 Reprioritized in CFP
DR0213 - H Street Outfall Improvements - 12,000 456-7688-594-65-10 Reprioritized in CFP
DR0804 - Lincoln Park/Big Boy Pond Study - (19,200) 456-7688-594-65-10 Reprioritized in CFP
DR0322 - Park Ave Outfall to Peabody Creek - 450,000 456-7688-594-65-10 Reprioritized in CFP
DR0215 - Francis Street Outfall Repair - 40,000 456-7688-594-65-10 Reprioritized in CFP
TOTAL STORMWATER CAPITAL FUND - (493,600)
G - 18July 19, 2022
BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes
WW0120 - Pump Station #3 Force Main Replacement - 335,000 463-7489-594-65-10 Reprioritized in CFP
WW1122 - 2022 Neighborhood Sewer Rehab - 389,000 463-7489-594-65-10 Reprioritized in CFP
TOTAL CSO CAPITAL FUND - 724,000
Trench Shoring - 10,000 402-7380-534-35-01 Carried from 2021
TOTAL WATER FUND - 10,000
Trench Shoring - 10,000 403-7480-535-35-01 Carried from 2021
Wastewater Collection Push Camera - 9,000 403-7480-535-35-01
TOTAL WASTEWATER FUND - 19,000
#1411 - 2005 Ford Crown Vic - (22,300) 501-7630-594-64-10 Reprioritized in CFP
#4103 - 2004 Ford Crown Vic - (22,300) 501-7630-594-64-10 Reprioritized in CFP
#5107 - 2005 Ford Crown Vic - (22,300) 501-7630-594-64-10 Reprioritized in CFP
#2290 - Ford F550 Service Truck - 176,700 501-7630-594-64-10 Reprioritized in CFP
#2291 - QT Lube Skid - 20,100 501-7630-594-64-10 Reprioritized in CFP
#1246 - 1999 Dodge 3500 Service Truck - (87,600) 501-7630-594-64-10 Reprioritized in CFP
#1569 - 1988 CAT 926E Wheel Loader - (153,900) 501-7630-594-64-10 Reprioritized in CFP
#1782 - 1993 GMC 5-8CY Dump Truck - (89,100) 501-7630-594-64-10 Reprioritized in CFP
#1756 - 1991 John Deere Backhoe Loader - 131,400 501-7630-594-64-10 Reprioritized in CFP
#1240 - 2012 Freightliner/Elgin Air Sweeper - 138,700 501-7630-594-64-10 Reprioritized in CFP
#1887 - 2001 Dodge 4X4 Flatbed Truck with Snow Plow - (79,300) 501-7630-594-64-10 Reprioritized in CFP
#7321- 2007 Toro Aerator (Tractor Attachment)- (29,300) 501-7630-594-64-10 Reprioritized in CFP
#2184 - Ecostack 5032W Conveyor - 100 501-7630-594-64-10 Reprioritized in CFP
Terminal Tractor parts - (30,000) 501-7630-594-64-10 Reprioritized in CFP
#2281 - Ford F250 4X4 Pickup - 65,000 501-7630-594-64-10 Reprioritized in CFP
#6503 - Replacement Addco Message Board 11,900 501-7630-594-64-10
TOTAL EQUIPMENT SERVICES FUND - 7,800
IT0716 - ERP Road Map and Replacement - 133,900 502-2082-594-65-10 Reprioritized in CFP
TOTAL IT FUND - 133,900
G - 19July 19, 2022
-1-
ORDINANCE NO._____
AN ORDINANCE of the City of Port Angeles, Washington, amending
the City’s 2022 budget.
WHEREAS, the Annual Budget of the City of Port Angeles for the year 2022, was
adopted, approved and confirmed on December 7, 2021, in Ordinance No. 3686; and
WHEREAS on April 19, 2022, the first 2022 budget amendment was adopted,
approved and confirmed by Ordinance No. 3690; and
WHEREAS, now there exists an emergency that could not reasonably have been
foreseen when the 2022 budget or the first amendment to it were adopted.
NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do
ordain as follows:
Section 1. The Council finds and declares:
A. There exists an emergency that could not reasonably have been foreseen when
the 2022 budget or the first amendment to it were adopted. The facts
constituting the emergency include, but are not limited to:
1. Unanticipated additional revenue; and
2. Unanticipated reduced revenue; and.
3. Unanticipated additional and reduced expenditures primarily for changes in
planned capital expenditures as previously authorized by Council.
B. These facts require amendments to the adopted budget in order to meet the
expenses of government of the City for the fiscal year ending December 31,
2022.
Section 2. On the basis of the foregoing findings, pursuant to RCW 35A.33.090,
the City Council declares that an emergency exists.
G - 20July 19, 2022
-2-
Section 3. To respond to the budget emergency, the 2022 budget appropriation for
each separate fund as set forth in Ordinance No.3686, is amended as shown in the attached
Exhibit A.
Section 4. The City Clerk and the codifiers of this ordinance are authorized to
correct scrivener’s errors, references, ordinance numbering, section and subsection numbers
and any references thereto.
Section 5. This Ordinance exercises authority granted exclusively to the City
Council and is not subject to referendum. It shall be in force and take effect 5 (five) days
after publication according to law.
PASSED by the City Council of the City of Port Angeles by a vote of one more than
the majority of all members of the legislative body at a regular meeting of said Council on the
____ day of ________, 2022.
_______________________________
Kate Dexter, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ _______________________________
Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney
PUBLISHED: ___________________
By Summary
G - 21July 19, 2022
CITY of PORT ANGELES
2022 Budget Ordinance - Amendment #2
Exhibit A
Fund Div.Name / Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending
Balance - Est.Balance - Est. Balance Balance
GENERAL FUND (Note: Divisional totals for reference only)
Fund Balance:9,827,510 7,836,910 7,738,465 5,677,765
001. 1160 City Council 24,200 71,900 24,200 71,900
001. 1210 City Manager 359,800 496,600 359,800 496,600
001. 1211 Customer Commitment 0 2,500 0 2,500
001. 1220 Human Resources 97,100 276,800 97,100 276,800
001. 1230 City Clerk 63,700 256,000 63,700 256,000
001. 2001 Finance - Revenue 14,324,200 0 14,324,200 0
001. 2020 Finance Administration 159,900 941,800 159,900 941,800
001. 2023 Accounting 679,600 981,500 679,600 981,500
001. 2025 Customer Service 1,199,000 1,187,400 1,199,000 1,187,400
001. 2070 Reprographics 37,900 46,600 37,900 46,600
001. 3030 City Attorney 172,500 555,600 172,500 555,600
001. 3012 Jail Contributions 0 950,800 0 950,800
001. 4060 Planning 431,400 762,700 531,400 862,700
001. 4050 Building 548,000 251,700 548,000 251,700
001. 4071 Economic Development 50,000 101,900 50,000 101,900
001. 5010 Police Administration 0 674,500 65,000 739,500
001. 5012 PenCom/Capital Transfers 356,600 537,900 356,600 511,700
001. 5021 Police Investigation 2,700 1,095,800 2,700 1,095,800
001. 5022 Police Patrol 553,100 3,715,700 560,100 3,750,000
001. 5026 Police Reserves & Volunteers 0 11,300 0 11,300
001. 5029 Police Records 13,600 465,000 15,000 466,400
001. 5050 Police Facilities Maintenance 16,300 8,100 16,300 8,100
001. 6010 Fire Administration 76,900 241,400 76,900 241,400
001. 6012 PenCom/Medic I Support 0 348,500 0 351,300
001. 6020 Fire Suppression 0 1,415,200 10,000 1,425,200
001. 6030 Fire Prevention 7,800 108,400 7,800 108,400
001. 6045 Fire Training 3,000 127,000 5,000 127,000
001. 6050 Fire Facilities Maintenance 0 59,400 0 59,400
001. 7010 Public Works Administration 1,247,700 2,189,800 1,247,700 2,189,800
001. 7012 Public Works CIP 0 68,800 0 71,000
001. 7032 Public Works Telecommunications 32,800 32,800 32,800 32,800
001. 8010 Parks Administration 0 276,200 0 276,200
001. 8012 Senior Center 33,200 165,900 33,200 165,900
001. 8050 Ocean View Cemetery 115,000 185,000 115,000 185,000
001. 8080 Park Facilities 0 2,204,100 0 2,270,100
001. 8112 Senior Center Facilities 0 57,900 0 57,900
001. 8131 Central Services Facilities 463,200 510,200 463,200 510,200
001. 8155 Facility Rentals 56,000 118,100 56,000 118,100
001. 8221 Sports Programs 0 114,000 0 114,000
001. 9029 General Unspecified 0 1,501,000 0 1,501,000
001 TOTAL General Fund 9,827,510 21,125,200 23,115,800 7,836,910 7,738,465 21,310,600 23,371,300 5,677,765
SPECIAL REVENUE FUNDS
101 Lodging Excise Tax Fund 824,440 701,400 666,400 859,440 824,439 701,400 569,200 956,639
102 Street Fund 677,348 1,609,000 1,802,600 483,748 677,348 1,609,000 1,802,600 483,748
105 Real Estate Excise Tax-1 (REET-1) Fund 1,048,251 306,000 1,020,200 334,051 1,048,251 306,000 355,200 999,051
107 PenCom Fund 1,986,822 4,637,500 4,996,800 1,627,522 1,986,822 4,637,500 5,958,700 665,622
160 Real Estate Excise Tax-2 (REET-2) Fund 883,928 307,600 525,000 666,528 883,927 307,600 512,000 679,527
165 Business Improvement Area 41,055 35,300 0 76,355 41,055 35,300 0 76,355
172 Port Angeles Housing Rehab. Fund 1,123,640 1,039,300 662,700 1,500,240 1,123,640 1,039,300 662,700 1,500,240
175 Code Compliance Fund 39,421 161,100 161,100 39,421 39,421 133,800 133,800 39,421
TOTAL Special Revenue Funds 6,624,905 8,797,200 9,834,800 5,587,305 6,624,903 8,769,900 9,994,200 5,400,603
2022 Budget Amendment #2Funds2022 Budget Amendment #1
G - 22July 19, 2022
CITY of PORT ANGELES
2022 Budget Ordinance - Amendment #2
Exhibit A
Fund Div.Name / Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending
Balance - Est.Balance - Est. Balance Balance
DEBT SERVICE FUNDS
216 2014 LTGO Bond (Landfill Bluff Stabilization) Fund 178,462 601,700 597,200 182,962 178,463 601,700 597,200 182,963
217 2015 LTGO Bond - Refunding (W.U.G.A.)14,353 232,500 231,700 15,153 14,353 232,500 231,700 15,153
TOTAL Debt Service Funds 192,815 834,200 828,900 198,115 192,816 834,200 828,900 198,116
ENTERPRISE / UTILITY FUNDS
401 Electric Utility Fund 11,443,657 25,390,300 25,442,900 11,391,057 11,443,657 25,390,300 25,442,900 11,391,057
402 Water Utility Fund 16,907,671 6,847,100 9,602,200 14,152,571 16,907,671 6,847,100 9,612,200 14,142,571
403 Wastewater Utility Fund 3,380,413 7,161,300 7,397,700 3,144,013 3,380,413 7,161,300 7,416,700 3,125,013
404 Solid Waste Utility Fund 2,797,879 14,334,000 15,556,200 1,575,679 2,800,872 14,334,000 15,556,200 1,578,672
406 Stormwater Utility Fund 2,211,487 2,783,000 2,812,800 2,181,687 2,211,487 2,783,000 2,812,800 2,181,687
409 Medic 1 Utility Fund 1,407,454 3,006,700 3,460,200 953,954 1,407,454 3,006,700 3,460,200 953,954
413 Harbor Clean-up Fund (152,367)2,047,600 2,047,600 (152,367)(152,367)2,047,600 2,047,600 (152,367)
421 Conservation Fund 575,352 305,000 296,500 583,852 575,352 305,000 296,500 583,852
TOTAL Enterprise / Utility Funds 38,571,546 61,875,000 66,616,100 33,830,446 38,574,539 61,875,000 66,645,100 33,804,439
ENTERPRISE / INTERNAL SERVICE FUNDS
501 Equipment Services 13,503,274 1,944,000 6,841,000 8,606,274 7,717,902 1,944,000 6,848,800 2,813,102
502 Information Technology 4,184,878 2,731,000 4,690,000 2,225,878 2,576,358 2,731,000 4,823,900 483,458
503 Self-Insurance 565,140 6,157,100 6,136,200 586,040 685,878 6,157,100 6,136,200 706,778
TOTAL Internal Service Funds 18,253,292 10,832,100 17,667,200 11,418,192 10,980,138 10,832,100 17,808,900 4,003,338
FIDUCIARY FUNDS
602 Firemen's Pension Fund 214,162 19,200 92,600 140,762 327,175 19,200 92,600 253,775
TOTAL Fiduciary Funds 214,162 19,200 92,600 140,762 327,175 19,200 92,600 253,775
PERMANENT FUNDS
601 Cemetery Endowment Fund 418,607 6,000 0 424,607 418,606 6,000 0 424,606
TOTAL Permanent Funds 418,607 6,000 0 424,607 418,606 6,000 0 424,606
CAPITAL FUNDS
310 Governmental Capital Improvement Fund 3,477,644 5,099,100 8,400,900 175,844 3,477,644 6,171,900 6,958,700 2,690,844
312 Transportation Capital 4,375,651 5,212,500 9,363,900 224,251 4,375,652 6,241,000 9,316,400 1,300,252
316 Governmental Park Improvement Fund 307,928 9,200 0 317,128 307,928 9,200 0 317,128
451 Electric Capital Fund 12,430,778 800,000 8,267,800 4,962,978 12,430,778 800,000 3,398,000 9,832,778
452 Water Capital Fund 4,769,111 725,000 3,115,400 2,378,711 4,769,111 725,000 2,344,200 3,149,911
453 Wastewater Capital Fund 3,618,852 950,000 2,047,300 2,521,552 3,618,852 950,000 754,400 3,814,452
454 Solid Waste Capital Fund 2,270,260 1,855,600 3,793,900 331,960 2,270,260 1,855,600 2,325,800 1,800,060
456 Stormwater Capital Fund 2,860,342 434,000 1,236,500 2,057,842 2,860,342 434,000 742,900 2,551,442
463 Combined Sewer Overflow Capital Fund 1,569,258 2,321,900 2,510,200 1,380,958 1,569,258 2,321,900 3,234,200 656,958
TOTAL Capital Funds 35,679,824 17,407,300 38,735,900 14,351,224 35,679,825 19,508,600 29,074,600 26,113,825
SUB-TOTAL ALL FUNDS 109,782,661 120,896,200 156,891,300 73,787,561 100,536,467 123,155,600 147,815,600 75,876,467
Reserves - Designated 498,500 791,300
Reserves Used 36,493,600 25,451,300
TOTAL CITYWIDE ALL FUNDS 109,782,661 157,389,800 157,389,800 73,787,561 100,536,467 148,606,900 148,606,900 75,876,467
2022 Budget Amendment #2Funds2022 Budget Amendment #1
G - 23July 19, 2022
Date: July 19, 2022
To: City Council
From: Nathan A. West, City Manager
Subject: American Rescue Plan Act Funding Approval and Subrecipient Agreement with the
Olympic Peninsula YMCA
Background / Analysis: The pandemic created shortages in childcare programs and exacerbated an
already limited service in our community. Many families rely on childcare to help them remain in and
enter the workplace. The Olympic Peninsula YMCA has provided the City with options for solutions in
this area, and necessary funding amounts to provide this important support. The organization is planning
to build an Early Learning Center that would serve up to 92 children between the ages of 6 weeks and 5
years. Studies have shown that early childhood learning provides children with essential foundations for
their future and has a return on investment rate of 7 times the investment. Additionally, the new facility
will:
Serve more families: An estimated 50 families and up to 92 children ages 0 to 5 will be
served at the YMCA’s Early Learning Facility.
Improve workforce recruitment and retention: Employees will be able to work knowing that
they have access to safe, quality, affordable child care.
Create jobs: The YMCA will employ an additional 15 early learning and child care
professionals.
Summary: One of the many lasting impacts from the pandemic has been the ability of families in Port
Angeles to obtain and afford childcare. The funding requirements from the American Rescue Plan Act
(ARPA) allow certain childcare reimbursements as eligible expenses of this funding. The City has been
approached by the Olympic Peninsula YMCA, a local non-profit, with a request for assistance in building
a new facility that will provide childcare services in our community specific to children aged 0-5. The
specific request was in the amount of $500,000 to build an Early Learning Center adjacent to the Port
Angeles YMCA. Based on the request Staff is recommending Council approve $250,000 in ARPA
funding for this project in support of this new childcare facility. Staff is presenting the YMCA’s request
for funds as well as the subrecipient agreement for such a contribution for Council consideration.
Funding: This is a subrecipient agreement for ARPA funds received by the Federal government. While
City resources will be provided to assist with the subrecipient agreement and project, no City funds are
committed as part of the agreement. The total award amount recommended through this subrecipient
agreement is $250,000.
Recommendation: Staff is requesting City Council:
1. Pass the Resolution approving funding for the Olympic Peninsula YMCA in the amount of
$250,000.
2. Approve and authorize the City Manager to sign the ARPA Subrecipient Agreement and
complete final negotiations on Attachment D with the Olympic Peninsula YMCA and to
make minor modifications to the agreement as necessary.
H - 1July 19, 2022
For our region: Establish Clallam County as a community of choice with high quality,
accessible child care.
The total project cost is estimated at $4,520,800 with the YMCA allocating $1.025 million of their own
funds. They have also received $1.0 million from the Washington State Department of Commerce – Early
Learning Facilities Program and are actively pursuing additional funding streams. The request from the
YMCA has been attached to this memo for Council reference. Staff recommends Council support funding
this new facility in the amount of $250,000. This amount will allow closer consistency with amounts
provided previously to other license exempt childcare providers. The City’s allocation is expected to
leverage additional ARPA funding from Clallam County. The YMCA’s estimated budget for this project
is included below:
Similar to the Boys & Girls Clubs of the Olympic Peninsula and the Shore Metro Park District’s SPARK
program the Olympic Peninsula YMCA is unique in that they are a non-profit that is not eligible for the
grants that are available for private businesses operating similar programs and State resources have been
limited to licensed providers. As a result Staff recommends that license exempt childcare facilities be
prioritized to receive ARPA funding from the City. The YMCA is the only license exempt childcare
provider that has not yet been provided ARPA funding from the City. Further, the Final Rule regarding
ARPA funding allows for “Promoting Healthy Childhood Environments” by supporting “New or
expanded high quality childcare to provide safe and supportive care for children.” The allocation for
support in this area would meet Councils Strategic Plan Issue of Critical Importance #3 – Capacity and #4
– High Performing Relationships. Staff will continue to explore other funding opportunities in support of
this critical local need.
Staff recommends Council pass the resolution obligating $250,000 to the Olympic Peninsula YMCA for
childcare needs in the Port Angeles community. Staff further requests that Council authorize the City
Manager to sign the ARPA Subrecipient Agreement and complete final negotiations on the Scope of
Work identified as Attachment D with the Olympic Peninsula YMCA and to make minor modifications to
the agreement as necessary.
Funding Overview:
This is a subrecipient agreement for funds received by the Federal government through ARPA. City
resources will be provided to assist with the subrecipient agreement; however, no City funds are
committed as part of the agreement. The total award amount recommended is $250,000.
H - 2July 19, 2022
Attachments:
Resolution approving funding for the Olympic Peninsula YMCA in the amount of $250,000
Sub-recipient Agreement with the Olympic Peninsula YMCA
Request for funding and presentation from the Olympic Peninsula YMCA for a new Early
Learning Facility
H - 3July 19, 2022
1
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, approving funding from the American Rescue Plan Act
(ARPA) for reimbursement to the City for pandemic related expenses
incurred in responding to COVID.
WHEREAS, the Office of Financial Management (OFM) notified the City that it
will be receiving $5,646,884 from in American Rescue Plan Act (ARPA) funding; and
WHEREAS, Staff compiled eligible ARPA funding options and presented
recommendations in a July 6th, 2021 Memorandum to Council; and
WHEREAS, during the July 6, 2021, July 20, 2021 and August 17, 2021 City
Council meetings a discussion was held on the utilization of ARPA funding; and
WHEREAS, during the September 7, 2021 and October 19, 2021 City Council
meetings, Council discussed in detail several other items recommended by Staff for this funding;
and
WHEREAS, during the July 19, 2022 meeting, Council agreed that the Olympic
Peninsula YMCA qualified for ARPA funding and that they should be approved for funding in the
amount of $250,000.00; and
WHEREAS, Council agreed that other funding authorization could be considered and
approved at later meetings,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Angeles, Washington:
That funding for reimbursement to the Olympic Peninsula YMCA for pandemic related
expenses incurred in responding to COVID in amount not to exceed $250,000 hereby is approved
and authorized;
AND, IT IS FURTHER RESOLVED that the City Manager is authorized to negotiate
such details, conditions, contract amendments, subrecipient agreements, and other terms as
appropriate to carry out the funding authorized above.
H - 4July 19, 2022
2
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 19th day of July, 2022.
_______________________________
Kate Dexter, Mayor
ATTEST:
_______________________________
Kari Martinez-Bailey, City Clerk
APPROVED AS TO FORM:
_______________________________
William E. Bloor, City Attorney
H - 5July 19, 2022
ARPA Subrecipient Agreement
1
ARPA SUBRECIPIENT AGREEMENT
This Agreement (“Agreement”) is dated as of the _____ day of July, 2022, by and between the
City of Port Angeles, a non-charter code city and municipal corporation of the State of
Washington, and the Olympic Peninsula YMCA, a Washington non-profit corporation
("Subrecipient").
WHEREAS, the U.S. Department of the Treasury (“Treasury”) has allocated to the City
$5,646,884 of federal stimulus funding from the Coronavirus State Fiscal Recovery Fund and the
Coronavirus Local Fiscal Recovery Funds, CFDA Reference number 21.027 (“ARPA Funds”)
under Section 603(b) of the Social Security Act, as amended by Section 9901 of the American
Rescue Plan Act (“ARPA Act”) for the limited purposes identified in the OFM Letter agreement
dated June 7, 2021 (OFM Letter), identified as Attachment A, the Coronavirus State and Local
Fiscal Recovery Funds Final Rule (“Final Rule”), identified as Attachment B, and the Compliance
and Reporting Guidance for State and Local Fiscal Recovery Funds (“Compliance & Reporting
Guidelines”), identified as Attachment C and the Scope of Work and ARPA Eligibility (“Scope of
Work”), identified as Attachment D. Attachments A, B, C and D are attached hereto and
incorporated herein by this reference.
WHEREAS, the ARPA Act authorizes the City to expend ARPA Funds awarded to the City for
the following eligible purposes as outlined in the Final Rule as follows:
(1) To respond to the COVID-19 public health emergency or its negative economic impacts,
including assistance to households, small businesses, and nonprofits, or aid to impacted
industries such as tourism, travel, and hospitality;
(2) To respond to workers performing essential work during the COVID-19 public health
emergency by providing premium pay to eligible workers;
(3) For the provision of government services to the extent of the reduction in revenue due to
the COVID-19 public health emergency relative to revenues collected in the most recent
full fiscal year prior to the emergency; and
(4) To make necessary investments in water, sewer, or broadband infrastructure (collectively
“Eligible Uses”).
The American Rescue Plan Act, Treasury’s Final Rule, and guidance from Treasury explicitly
mention assistance to the following:
1. Expand services by creating more affordable options to families; including increased hours
of operation and additional programs; and
2. Provide safe and supportive care for children.
WHEREAS, the City and Subrecipient desire to enter into this Agreement so that the City may
provide City’s ARPA Funds for appropriate and qualifying expenditures of grant funds advanced
to the Subrecipient by the City for new or expanded childcare that will provide safety and promote
healthy childhood environments.
H - 6July 19, 2022
ARPA Subrecipient Agreement
2
NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by
reference, and the terms and conditions set forth below, the parties agree as follows:
1. Effective Date and Term. This Agreement shall commence when last executed by all
parties and remain in effect until December 31, 2024, unless terminated by the City in
writing for cause as specified in the Termination section of this agreement.
2. ARPA Funds. The City agrees to provide the Subrecipient a total sum not to exceed
$250,000.00 to be used for the new or expanded childcare that will provide safety and
promote healthy childhood environments conditioned on the requirement that such funds
will be disbursed no later than December 31, 2024, and based on the details described in
Attachment D.
3. Subrecipient’s Use of ARPA Funds. The Subrecipient shall ensure that the ARPA Funds
requests are necessary Eligible Uses under one of the following cost categories: a) To
respond to the COVID-19 public health emergency or its negative economic impacts,
including assistance to households, small businesses, and nonprofits, or aid to impacted
industries such as tourism, travel, and hospitality, b) To respond to workers performing
essential work during the COVID-19 public health emergency by providing premium pay
to eligible workers, c) For the provision of government services to the extent of the
reduction in revenue due to the COVID-19 public health emergency relative to revenues
collected in the most recent full fiscal year prior to the emergency; and d) To make
necessary investments in water, sewer, or broadband infrastructure.
4. Ineligible Uses. Non-allowable uses of ARPA Funds include, without limitation, the
following: a) usage of funds to either directly or indirectly offset a reduction in net tax
revenue resulting from a change in law, regulation or administrative interpretation during
the covered period that reduces any tax or delays the imposition of any tax or tax increase;
b) damages covered by insurance; c) usage of funds as a deposit into any pension fund; d)
expenses that have been or will be reimbursed under any federal program; e) debt service
costs; f) contributions to a “rainy day” fund; and d) legal settlements.
5. Reimbursement Request & Reporting Requirements. To facilitate the release of ARPA
Funds by the City to the Subrecipient and the City’s compliance with reporting
requirements for usage of ARPA funding under the Agreement and Attachment D, the City
may disperse funds as requested through an A19 form, to the Subrecipient with an
attestation by the Subrecipient that such grants are eligible in accordance with the eligibility
requirements outlined in Attachment D. The Subrecipient shall then utilize this funding to
fund the childcare needs. Such schedule may be modified with the prior approval of the
City. Failure to provide any of the required documentation may result in the withholding
and/or nonpayment of all or a portion of the request, and termination of the Agreement.
6. Termination. The City may terminate this Agreement for cause, which shall include the
violation of any terms of this agreement.
H - 7July 19, 2022
ARPA Subrecipient Agreement
3
7. Independent Contractor. Each party under the Agreement shall be for all purposes an
independent Contractor. Nothing contained herein will be deemed to create an association,
a partnership, a joint venture, or a relationship of principal and agent, or employer and
employee between the parties. The Subrecipient shall not be, or be deemed to be, or act or
purport to act, as an employee, agent, or representative of the City for any purpose.
8. Indemnification. The Subrecipient agrees to defend, indemnify and hold the City, its
officers, officials, employees, agents and volunteers harmless from and against any and all
claims, injuries, damages, losses or expenses including without limitation personal injury,
bodily injury, sickness, disease, or death, or damage to or destruction of property, which
are alleged or proven to be caused in whole or in part by an act or omission of the
Subrecipient, its officers, directors, employees, and/or agents relating to the Subrecipients’
performance or failure to perform under this Agreement. The section shall survive the
expiration or termination of this Agreement.
9. Compliance with Laws, Guidelines. The Subrecipient shall comply with all federal, state,
and local laws and all requirements (including certifications, audits and suspension and
debarment) of the IGA, Final Rule, and Compliance & Reporting Guidelines to the extent
applicable, when disbursing ARPA Funds to recipients or when seeking Reimbursement
from the City.
10. Maintenance and Audit of Records. The Subrecipient shall maintain records, books,
documents, and other materials relevant to its performance under this Agreement. These
records shall be subject to inspection, review and audit by the City or its designee, the
Washington State Auditor’s Office and as required by the IGA, Final Rule and Compliance
& Reporting Guidelines for five (5) years following termination of this Agreement. If it is
determined during the course of the audit that the Subrecipient was reimbursed for
unallowable costs under this Agreement or any other program or agreement, the
Subrecipient agrees to promptly reimburse the City for such payments upon request.
11. Notices. Any notice desired or required to be given hereunder shall be in writing, and shall
be deemed received three (3) days after deposit with the U.S. Postal Service, postage fully
prepaid, certified mail, return receipt requested, and addressed to the party to which it is
intended at its last known address, or to such other person or address as either party shall
designate to the other from time to time in writing forwarded in like manner:
Subrecipient
Olympic Peninsula YMCA
675 N. 5th Avenue; STE 3A
Sequim, WA 98382
H - 8July 19, 2022
ARPA Subrecipient Agreement
4
City of Port Angeles
Attn: Nathan West, City Manager
321 East 5th Street
Port Angeles, WA 98362
12. Improper Influence. Each party warrants that it did not and will not employ, retain, or
contract with any person or entity on a contingent compensation basis for the purpose of
seeking, obtaining, maintaining, or extending this Agreement. Each party agrees, warrants,
and represents that no gratuity whatsoever has been or will offered or conferred with a view
towards obtaining, maintaining, or extending this Agreement.
13. Conflict of Interest. The elected and appointed officials and employees of the parties shall
not have any personal interest, direct or indirect, which gives rise to a conflict of interest.
14. Time. Time is of the essence in this Agreement.
15. Survival. The provisions of this Agreement that by their sense and purpose should survive
expiration or termination of the Agreement shall so survive. Those provisions include
without limitation Indemnification and Maintenance and Audit of Records.
16. Amendment. No amendment or modification to the Agreement will be effective without
the prior written consent of the authorized representatives of the parties.
17. Governing Law; Venue. The Agreement will be governed in all respects by the laws of the
Washington State, both as to interpretation and performance, without regard to conflicts of
law or choice of law provisions. Any action arising out of or in connection with the
Agreement may be instituted and maintained only in a court of competent jurisdiction in
Clallam County, Washington or as provided by RCW 36.01.050.
17. Non-Waiver. No failure on the part of the City to exercise, and no delay in exercising, any
right hereunder shall operate as a wavier thereof; nor shall any single or partial exercise by
the City of any right hereunder preclude any other or further exercise thereof or the exercise
of any other right. The remedies herein provided are cumulative and not exclusive of any
remedy available to the City at law or in equity.
18. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties
hereto and their respective successors.
19. Assignment. The Subrecipient shall not assign or transfer any of its interests in or
obligations under this Agreement without the prior written consent of the City.
20. Entire Agreement. This Agreement constitutes the entire agreement between the City and
the Subrecipient for the use of funds received under this Agreement and it supersedes all
prior or contemporaneous communications and proposals, whether electronic, oral, or
written between the parties with respect to this Agreement.
H - 9July 19, 2022
ARPA Subrecipient Agreement
5
21. No Third-Party Beneficiaries. Nothing herein shall or be deemed to create or confer any
right, action, or benefit in, to, or on the part of any person or entity that is not a party to this
Agreement. This provision shall not limit any obligation which either Party has to Treasury
in connection with the use of ARPA Funds, including the obligations to provide access to
records and cooperate with audits as provided in this Agreement.
22. Severability. In the event that one or more provisions of this Agreement shall be determined
to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof, the
remainder of the Agreement shall remain in full force and effect and the invalid provisions
shall be deemed deleted.
23. Counterparts. This Agreement may be executed in one or more counterparts, any of which
shall be deemed an original but all of which together shall constitute one and the same
instrument.
24. Authorization. Each party signing below warrants to the other party, that they have the full
power and authority to execute this Agreement on behalf of the party for whom they sign.
IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of
the last date signed below.
DATED this _____ day of ___________________, 2022.
SUBRECIPIENT
By: _________________________________________
Print Name: Wendy Bart
Its: _______Chief Executive Director
DATED this _____ day of _______________, 2022.
CITY OF PORT ANGELES
By: _________________________________________
Print Name: Nathan A. West
Its: ___ City Manager
H - 10July 19, 2022
ARPA Subrecipient Agreement
6
ATTACHMENT A
Letter agreement
H - 11July 19, 2022
ARPA Subrecipient Agreement
7
ATTACHMENT B
U.S. DEPARTMENT OF TREASURY
CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS
FINAL RULE
DATED 5-17-2021
H - 12July 19, 2022
ARPA Subrecipient Agreement
8
ATTACHMENT C
U.S. DEPARTMENT OF TREASURY
COMPLIANCE AND REPORTING GUIDANCE FOR CORONAVIRUS STATE AND
LOCAL FISCAL RECOVERY FUNDS
DATED 6-17-2021
H - 13July 19, 2022
ARPA Subrecipient Agreement
9
ATTACHMENT D
SCOPE OF WORK
H - 14July 19, 2022
OLYMPIC PENINSULA YMCA │ 675 N 5TH AVE, STE 3A | SEQUIM, WA 98382 | 360.452.9244 │WWW.OLYMPICPENINSULAYMCA.ORG
May 6, 2022
City of Port Angeles City Council
321 E. 5th Street
Port Angeles, WA 98362
Re: Funding Request for Olympic Peninsula YMCA – Early Learning Facility
Dear City Council Members:
Based on the lack of available child care in our region, the Olympic Peninsula YMCA is proposing to build an 8,000+ sq ft
Early Learning Facility that will serve up to 92 children between the ages of 6 weeks to five years.
According to a survey completed by the Clallam County Economic Development Council in June of 2021, 78% of parents
currently not in the workforce would return to the workforce if they could find and access “affordable, reliable child care
for their child(ren).” Parents rely on child care to help them enter, re-enter, or remain in the workforce; the lack of
available child care has disproportionately impacted women’s ability to return and/or stay in the workforce. Current
availability of licensed child care meets the need of less than 30% of children under six whose parents are in the
workforce and need care. In addition to supporting the workforce, early childhood education benefits children: it
increases kindergarten preparedness so children start school ready to learn; and participation in a quality early learning
program lowers risk factors and improves health outcomes in adulthood. Every dollar spent on early childhood
development can yield up to a $16 return.
The Early Learning Facility will be built on property that the YMCA already owns, adjacent to the Port Angeles YMCA, and
within 5 minutes of the largest employers in Port Angeles and Clallam County. In addition to improving workforce
recruitment and retention for Clallam County employers, the Y’s Early Learning Facility will create a minimum of 15 jobs
for early learning professionals.
We are estimating the total project cost to be $4,520,800. The YMCA has allocated $1.025M of its own funds, including
the value of the property to be used for the project. In addition, we have received $1M from the Washington State
Department of Commerce – Early Learning Facilities Program and we are actively pursuing additional funding streams.
We are respectfully requesting $500,000 from the City of Port Angeles to be applied to the cost of this project.
For your review, I have included a fact sheet with additional information about our Early Learning Facility. If you have
any questions or would like to speak with me about this project, I can be reached at 360-504-0526 or by email at
wendy@olympicpeninsulaymca.org.
Thank you for your consideration,
Wendy Bart
Chief Executive Officer
H - 15July 19, 2022
OLYMPIC PENINSULA YMCA • 675 N. 5TH AVENUE, STE 3A, SEQUIM, WA 98382 • 360.452.9244 • www.olympicpeninsulaymca.org
OLYMPIC PENINSULA YMCA
EARLY LEARNING FACILITY
OLYMPIC PENINSULA YMCA
The Olympic Peninsula YMCA, founded in 1948, is
a 501(c)(3) not-for-profit charitable organization.
We are an inclusive organization of men, women
and children with a shared commitment to nurture
the potential of youth, promote healthy living and
foster social responsibility.
OUR CAUSE & COMMUNITY PRESENCE
The Olympic Peninsula YMCA has three branches located in
Sequim, Port Angeles, and Jefferson County.
The Y offers a variety of programs including childcare for
working families, swimming and fitness for all ages, various
youth and adult enrichment classes, school-based mentoring,
summer camps, family camps, afterschool clubs, and chronic
disease prevention and management programs.
In 2021, the Olympic Peninsula YMCA served more than 9,500
different individuals. The Y provides a safe place where all
sections of the community gather. No one is denied the
opportunity to participate due to an inability to pay.
VISION FOR CHILD CARE
The Olympic Peninsula YMCA’s vision for child care is to
establish a robust network of allies and partners across diverse
sectors of the community that work to ensure that all families
have an abundance of safe, quality, affordable child care
options. Child care is vital to a community’s thriving ecosystem
and is integral to the healthy development of children and
families.
OUR MISSION
To put Christian principles into
practice through programs that
build healthy spirit, mind, and
body for all.
We live our mission daily,
one person and relationship at
a time.
EVERYONE IS
WELCOME
The Y is a membership
organization open to all people.
We welcome women, men, girls
and boys of all ages, races,
ethnicities, religions, abilities,
sexual orientations and financial
circumstances. Our programs and
branches embrace diversity,
reflecting the people and needs
of our communities.
H - 16July 19, 2022
OLYMPIC PENINSULA YMCA – EARLY LEARNING FACILITY
BACKGROUND
Even before the pandemic, the lack of available child care was at a crisis level in Clallam County. According to ChildCare Aware of
Washington 24% of licensed child care sites have closed since 2020. As of March, 2021 the Washington State Department of Children
Youth & Families (DCYF) estimated that of the 1,118 children eligible* in Clallam County, only 476 were enrolled in licensed child
care 1.
Based on this significant need, the Olympic Peninsula YMCA Board of Directors adopted a child care growth strategy with an
emphasis on early childhood.
THE CASE FOR EARLY LEARNING FACILITIES
For Children: 90% of brain development happens in the first five years;
early childhood education increases kindergarten preparedness so children
start school ready to learn; and participation in a quality early learning
program lowers risk factors and improves health outcomes in adulthood.
Every dollar spent on early childhood development can yield up to a $16
return.
For The Workforce: Parents rely on childcare to help them enter, re-enter,
or remain in the workforce. Current licensed availability meets the need of
less than 30% of children under six whose parents are in the workforce and need care.
Based on estimates provided by Washington State Department of Commerce:
• Employers in our region incur almost $94 million per year in compensation and turnover costs for workers arriving late
or leaving early as a result of child care issues and for workers who leave employment because of a lack of child care
• 2,900 employees with children under six years of age quit a job due to challenges related to child care
• 1,400 employees with children under the age of six were fired from work due to challenges related to child care
THE OPPORTUNITY
The Y’s goal is to ensure that children enter kindergarten ready to learn, grow, and thrive. In order to accomplish this, we are
planning to build an early learning center on property we own adjacent to the Port Angeles YMCA. The property is centrally located
and within 5 minutes of the largest employers in Port Angeles and Clallam County. The site will accommodate an 8,000+ square foot
facility, serving up to 92 children.
PROJECT OUTCOMES AND BENEFITS
Serve more families: An estimated 50 families and
up to 92 children ages 0 to 5 will be served at the Y’s
Early Learning Facility.
Improve workforce recruitment and retention:
Employees will be able to work knowing that they
have access to safe, quality, affordable child care.
Create jobs: The Y will employ an additional 15 early
learning and child care professionals.
CONTACT
For more information about the Olympic Peninsula YMCA’s Early Learning Facility project, please contact Wendy Bart, Chief
Executive Officer, at wendy@olympicpeninsulaymca.org or by phone at 360-504-0526.
* All caregivers in the workforce
1 https://www.dcyf.wa.gov/practice/oiaa/reports/early-learning-dashboards/child-care-need-supply-data
EARLY LEARNING FACILITY – CAPITAL PROJECT
BUDGET
Land .................................................................. $840,000.00
Architecture & Engineering................................. $80,000.00
Construction .................................................. $3,300,800.00
Capitalized Equipment ...................................... $250,000.00
Project Management .......................................... $50,000.00
TOTAL .................................................................. $4,520,800.00
H - 17July 19, 2022
1
OLYMPIC PENINSULA YMCAEARLY LEARNING FACILITY
H - 18July 19, 2022
BUILDING AN EARLY LEARNING FACILITY IS ALIGNED
WITH OUR CHILD CARE GROWTH STRATEGY
2 H - 19July 19, 2022
90% OF BRAIN DEVELOPMENT HAPPENS IN THE FIRST
FIVE YEARS
Sensory Pathways
(Vision, Hearing)
Language
Higher Cognitive
Function
Center on the Developing Child, Harvard University. Source: C.A. Nelson (2000) H - 20July 19, 2022
PARTICIPATION IN A QUALITY EARLY LEARNING PROGRAM LOWERS RISK
FACTORS AND IMPROVES HEALTH OUTCOMES IN ADULTHOOD
4 H - 21July 19, 2022
THE ROI IS SIGNIFICANT –FOR THE CHILD:
Washington STEM -State Of The Children: Early Learning And Care
American Community Survey 5-Year Estimates, Age Of Own Children Under 18 Years In Families And Subfamilies By Living Arrangements By Employment Status Of Parents.
https://data.census.gov/cedsci/table?q=B23008&g=0400000US53,53.050000&tid=ACSDT5Y2018.B23008&hidePreview=true
*Investment and gain figures are based on an estimate of year-round, full-day, quality care for low-income children, derived from the average cost ($1,960 per
month) of programs currently providing this care.
H - 22July 19, 2022
Washington STEM -State Of The Children: Early Learning And Care
The Mounting Costs of Child Care: Impacts of child care affordability and access to Washington’s employers and economy, 2018,Retrieved from:
http://www.commerce.wa.gov/wp-content/uploads/2019/09/MountingCostsReport_FINAL.pdf
AND FOR THE WORKFORCE IN OUR COMMUNITY*
Employers incur almost
$94M per year in
compensation and
turnover costs for workers
arriving late or leaving
early as a result of child
care issues and for
workers who leave
employment because of a
lack of child care.
2,900 employees with
children under six years
of age quit a job due to
challenges related to
child care.
1,400 employees with
children under the age
of six were fired from
work due to
challenges related to
child care.
*Estimates for the North Olympic Peninsula based on state-wide percentages
H - 23July 19, 2022
CURRENT LICENSED AVAILABILITY MEETS THE NEEDS OF
APPROXIMATELY 28% OF CHILDREN UNDER SIX WHOSE PARENTS
ARE IN THE WORKFORCE AND NEED CARE.
**Based on the assumption that 63 percent of children with all caregivers in the workforce would use child care if it were to be available
Washington STEM -State Of The Children: Early Learning And Care
Data provided directly to Washington STEM via data sharing agreement with Department of Children, Youth and Families.
American Community Survey 5-Year Estimates, Age Of Own Children Under 18 Years In Families And Subfamilies By Living Arrangements By Employment Status Of Parents.
https://data.census.gov/cedsci/table?q=B23008&g=0400000US53,53.050000&tid=ACSDT5Y2018.B23008&hidePreview=true
H - 24July 19, 2022
WE HAVE THE LAND AVAILABLE –WITHIN 5 MINUTES OF
THE LARGEST EMPLOYERS IN PORT ANGELES
8 H - 25July 19, 2022
PROJECT OUTCOMES & BENEFITS
9
Serve more families:An estimated 50 families and up to 92 children ages 0 to 5 will
be served at the Y’s Early Learning Facility.
Improve workforce recruitment and retention:Employees will be able to work
knowing that they have access to safe, quality, affordable child care.
Create jobs:The Y will employ an additional 15 early learning and child care
professionals.
For our region: Establish Clallam County as a community of choice with high
quality, accessible child care.
H - 26July 19, 2022
ESTIMATED PROJECT COST
10 H - 27July 19, 2022
QUESTIONS?
H - 28July 19, 2022
THANK YOU
Wendy Bart, CEO
Olympic Peninsula YMCA
wendy@olympicpeninsulaymca.org
360-504-0526
H - 29July 19, 2022
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Date: July 19, 2022
To: City Council
From: Nathan A. West, City Manager
Subject: Bird Rides, LLC. Discussion
Background / Analysis:
The Cities of Port Angeles and Sequim have both been approached by Bird Rides, LLC., an electric
power scooter rental company. Recently, the Sequim City Council agreed by a motion to pursue a trial
period operating agreement with the company. The City of Port Angeles has also been approached by the
company with interest in establishing the same transportation program in Port Angeles that would deploy
motorized stand-up foot scooters. These “e-scooters” utilize a smart phone app riders use to connect and
pay for usage of the scooters.
A Bird Rides, LLC overview states:
“Bird uses electric-powered scooters, two-wheeled stand-up vehicles designed to safely and
sustainably get you around your city. Through the Bird smartphone app, riders can see the closest
Bird on a map, unlock it, complete the safety tutorial, and ride directly to their destination. It
costs $1 to start, then a per minute fee. Our mission is to get people out of cars and: Solve the
last-mile problem and connect more residents to transit options.”
Excerpts from a Bird Rides, LLC. state that the Stand-up electric scooters are to be ridden on streets, and
where available, in bike lanes and bike paths. Stand-up electric scooters are to stay to the right of street
lanes and to offer the right of way to bicycles in bike lanes and on bike paths. Users of Stand-up electric
scooters shall be 18 or older. A representative of Bird Rides LLC is planning on being available during
the Council meeting.
At this time most City Departments have not had an opportunity to review Bird’s proposal or
implementation plan. Review of current code and communication with Port Angeles area stakeholders
has not occurred as of the drafting of this memo. Council discussion this evening will provide insights on
Council’s policy desires regarding this program and more details can be brought back to a future meeting.
In light of the recent Sequim decision and the seasonal importance of capturing summer months including
August and September staff understands that there may be desire for a decision to be made at this Council
meeting. In a July 12th email a Bird representative shared that a July decision would be best for them. If
Summary: Bird Rides, LLC., an electric power scooter rental company, has proposed establishing e-
scooter rental systems in both Port Angeles and Sequim. Recently, the Sequim City Council took action
to explore operation of the “e-scooters” within their City limits. Now, the City of Port Angeles has the
opportunity to consider a similar system within our own City limits.
Funding: N/A
Recommendation: Staff recommend Council:
1.) Discuss Bird’s proposal – pros and cons;
2.) If Council chooses to pursue a pilot program with Bird Rides, LLC, prior to the August 16th Council
meeting: Authorize the City Manager to negotiate, execute, and administer an operating agreement with
Bird similar to the one recently approved by the City of Sequim.
July 19, 2022 I - 1
that is Council’s desire staff recommends that action be taken to authorize the City Manager to negotiate,
execute, and administer an operating agreement similar to the one recently approved by the City of
Sequim.
Funding Overview: N/A
July 19, 2022 I - 2
What is Bird?
Bird is a last-mile electric vehicle company dedicated to bringing affordable, environmentally-
friendly transportation solutions to cities everywhere. Today, Bird serves over 300 communities
worldwide, ranging from metropolises like Los Angeles, CA (pop. 4 million), to smaller cities like
Fort Scott, KS (pop, 7,700).
How it works.
Bird uses electric-powered scooters, two-
wheeled stand-up vehicles designed to
safely and sustainably get you around your
city. Through the Bird smartphone app,
riders can see the closest Bird on a map,
unlock it, complete the safety tutorial, and
ride directly to their destination. It costs $1
to start, then a per minute fee.
Our mission is to get people out of cars and:
Solve the last-mile
problem
and connect
more residents
to transit
options
Find Birds on
the map
Scan QR to
begin ride
Watch safety
tutorial
Enjoy the
ride!
Reduce congestion and
over-reliance on cars
Improve air quality and
reduce GHG emissions
Improve the overall
quality of life in cities
1 2 3 4
July 19, 2022 I - 3
Bird’s impact on the communities we serve
Prioritizing safety, first.
Bird partners with cities across the globe to
develop programs that maximize the
positive
impact of micro-mobility.
Connectivity
Bird supplements car use by providing a new,
affordable transportation option. In fact, Bird
provides up to a 9x increase in the reach of
transit stations, driving tourism and bringing
the community together.
Bird leads the industry in safety.
Safety is deeply embedded across all
components
of our business- from our policy
and operations; to
our community education
and engagement; to our
industry leading
vehicle design.
of Bird rides ending at local
businesses helping connect
shops and restaurants with
riders in their community.
a recent study showed that
e-scooters directly contributed
to spending at local food and
beverage businesses averaging
$921/scooter over six months.
$0 investment from
the city.
One sustainable
ride
at a time.
Bird’s custom vehicles are the most durable
micro-mobility options on the road today.
Each Bird Scooter on the road today
represents:
Bolstering the local economy.
18 months +
OF SUSTAINABLE RIDES
58%$921 / scooter Free
1,500 pounds
OF CO2 AVOIDED
July 19, 2022 I - 4
Leading the way on
Bird is committed to working with cities to
manage and maximize the positive impact of
our partnerships. That’s why we’ve
developed
industry-leading technology to
measure,
innovate, and improve both our
fleet and our
reporting. Here’s just a small
sample of our
offering for cities:
Custom in-app education
Bird riders are each shown a comprehensive
education program that can be customized
to
address your city’s chief concerns.
Community-based reporting
Every member of your community can
access community mode in the Bird app to
submit complaints directly to our team for
fast resolution.
Localized policy zones
Bird’s geo-fencing technology allows us to
implement no-ride zones, no-parking zones,
and reduced-speed zones with custom
messaging to increase safe riding.
innovative solutions for
cities
Account Manager
Bird’s account managers partner with cities
to provide a custom experience dedicated to
servicing each specific community’s needs.
Industry-leading vehicles
Bird’s best-in-class teams create innovative
new vehicles from the ground-up. From
self-
reporting damage sensors and tip detection
to an industrial-grade anti-tipping kickstand,
Bird offers the most advanced shared e-
scooter
on the road today.
Programs for equitable access
Our city dashboards provide customized
information about how our partnership is
helping
to complement the city’s mobility
menu.
Bird provides cities with easy-to-read
dashboards and in-depth APIs to help cities
understand how riders move about the city.
Parking management
Bird offers a comprehensive
suite of parking tools that
bridges the gap between
technology and
infrastructure by both
directing and incentivizing
riders to park in
city-
designated areas and
reduce the communities
concerns of 'clutter'.
Want to learn more about if Bird would be a
good
partner to meet your city’s goals?
Just reach out to to be
connected to your regional representative
partnerships@bird.co
NExt
Park with care
Do not block the public right-of-way. Park by
bike racks when available.
Hyper-local operations
Bird partners with local small businesses, or
"Fleet Managers," creating additional jobs and
using hometown know-how to maximize
operational efficiency.
July 19, 2022 I - 5
Bird Fleet Manager Program
Bird’s Fleet Manager program is a global program for logistics providers and
small businesses interested in making their neighborhoods cleaner, safer, and
less congested by managing fleets of Bird e-scooters.
Start your own business
If you’re a self-motivated individual
and are eager to dive into the
micro-mobility industry, become a
Fleet Manager and provide affordable
transportation options in your
community! This program allows
pioneering business owners to explore
their city while managing a fleet of Bird
scooters. We give you the autonomy to
build your team as you see fit in order
to provide fleet management services
seven days/week, 365 days/year - the
more you put into the program, the
more you get out and we’ll always be
here along the way.
July 19, 2022 I - 6
Core Market [US]
(Metropolitan market ex. Los Angeles,
San Diego, San Francisco)
Longtail Market [US]
(Cities with the population size of 10,000 -25,000
and located 2-3 hours from metro city)
Start up costs as low as $01 Start up costs as low as $01
Earning potential up to $130K2 Earning potential up to $70K2
1 If you already have a legal entity set up.
2 Figures are projections for owners operating with a fleet of 50-100+ vehicles.
What it takes to start your business
Once you have successfully completed all stages of the onboarding process, here
are some of the steps you’ll need to take to get your business up and running:
●Create
your business entity and
officially become a business
owner. Existing businesses may
use their existing entity.
●Obtain
Insurance for your business.
●Build
and hire any help you may
need to fix and maange scooters.
●Access
to storage space. You will
need room to store and
care for your fleet.
●Purchase
recommended repair tools.
July 19, 2022 I - 7
What Bird takes care of
Once you have successfully completed all stages of the onboarding process, here
are some of the steps you’ll need to take to get your business up and running:
●Onboarding
Once you join the Fleet Manager program, we will provide you in-depth
onboarding resources to ensure you’re set up for success when utilizing the
Bird app, working with the vehicles, operating in your market, following health
and safety protocols, and more! We also host repair classes periodically to
ensure all your pressing repair concerns are addressed and vehicle updates
are shared.
●Vehicles
The team at Bird has been building the industry’s most trusted shared scooter
service by engineering custom vehicles that raise the bar for safety,
sustainability, and durability.
●Tech
Our tech helps you to find opportunities to maximize revenue and monitor your
fleet’s activity.
Kickstarting Your Success:
Launch & Onboarding Period
During your first 30 days operating as a fleet manager partner, we want you to be
set up for success. Bird provides a risk free, 30-day ramp up period to ensure this
partnership is a strong mutual fit for the long-term. You will be partnering with an
Engagement Manager from the Bird regional team, and they will be your main
contact to ensure a smooth launch of your fleet manager operation. Our qualified
and dedicated Engagement Managers help our partners strategize for deployments,
optimize day-to-day operations, and share learned lessons to help maximize your
revenue.
Even beyond the first 30 days, you will be looped in on market compliance and
regulations, have access to formalized repair training for the Bird vehicles (prior
mechanical experience is highly recommended), and hundreds of Help Center
articles to address all of your concerns and needs as you get started.
You and the Bird team will work closely together to drive forward the mission of
cleaner and more accessible cities.
July 19, 2022 I - 8
A Day in the Life of an FM
To provide a taste of what the daily operations for a fleet manager partner may
entail, below is an overview of what a fleet manager operations may look like:
Disclaimer:The schedule is merely a rough outline, every fleet manager decides on their own
operations schedule.
IN THE AM / PM
Deploy &
Pickup
Vehicles
Vehicles are picked up regularly to ensure they are charged and
assessed for any repairs. Once vehicles are determined to be in
proper condition, they are placed back on the street and ready to
be ridden.
Moving
Vehicles
It is important that the vehicles are placed in optimal locations to
receive rides. The app will flag vehicles that should be moved in an
effort to increase your earning potential.
DURING THE DAY
Repair
Vehicles
You may come across vehicle damages that will require repair
before being ridden again. There is repair documentation available
that will assist you in facilitating any repair and a Shopify store with
all the spare parts you may need to purchase.
Team
Duties
You may choose to hire subcontractors or employees to help with
your operations on a rotating schedule or for peak season holidays.
Fleet managers also hire for overnight shifts to pick up low battery
scooters so they do not go missing.
GENERAL
Ongoing
Compliance
In order to maintain a positive relationship with your community, you
may be asked to pick up improperly parked vehicles that may be in
violation of city regulations. Your local team will work with you to
make sure compliance concerns are resolved in a timely manner.
Communication Keeping in contact with your Engagement Manager and local team
gives you the chance to learn from their operational experience.
July 19, 2022 I - 9
Testimonials
My partner and I love being fleet managers. We love to see the
joy and fun that not only us as managers experience but
seeing the public have a lot of fun and entertainment with the
scooters. When you can stop your trailer and unload
practically your whole thing in one spot due to people wanting
to ride them. It is a fun and rewarding opportunity.
- Robert Lumley (Duluth, MN) [LONGTAIL]
Bird is truly an unique opportunity to interact with the local
community in a way I never knew existed to be honest. I was
working two jobs that were extremely boring, and not very
rewarding. I needed a change. Bird can definitely bring about
its own set of challenges, but at the end of the day, there are a
lot of rewards beyond just the monetary payout. I strongly
believe in a “work hard, play hard” mentality, and I can say
Bird has supported that.
- Kristopher Vaught (KC) [CORE]
My advice to anyone joining is very simple: you are going to be
placed into a program where to be successful takes a whole
host of skills and attributes that you probably never really sat
down and thought about. Are you actually willing to
understand that the micro mobility game is forever changing,
will never be static, and will require you to adapt on the fly,
become a jack of trades you never knew existed? If so, hold on,
cause it's about to get bumpy, but don't forget to open your
eyes for one hell of an adventure!
- Anonymous
July 19, 2022 I - 10
We’ll provide you with the tools and
support you need to succeed
●Training Videos
We have recorded video walkthroughs that show
you how to take apart your vehicles, handle various
repairs, and infield strategy. Our training videos
cover all Bird Model vehicles.
●Help Center
Our Help Center provides you with detailed written content
to help navigate around the Fleet Manager program.
●Reporting
Within our provided reporting dashboard, you’ll be able to understand the
entirety of your operations and be able to identify areas of improvement.
●Global FM Support Team
We have the best in class support team working around the clock to help
support your requests and resolve your most challenging issues.
●Engagement Manager
You’ll have a dedicated Engagement Manager to help you better your
business and achieve daily KPI goals.
●Local Team
In addition to your Engagement Manager, you’ll also
have the support of market experts who will assist with
strategy optimization, provide you with tips and tricks on
how to excel in your assigned territory and guide you on
proper Bird care and maintenance.
July 19, 2022 I - 11
Costs and Revenue
Costs [US]
Start up ●Legal Entity
●Insurance
(General Liability, Commercial Auto, Workers’ Compensation*)
●Tools
Ongoing ●Fuel For picking up and deploying your Birds. You can also invest in a
smaller device like an electric trolley to reduce these costs further.
●Electricity To charge your vehicles.
●Spare Parts Wear and tear is common - you may need to purchase spare
parts from our Shopify store to keep your Birds on the road.
●Employees If you need some additional support managing your fleet, you
may want to consider hiring employees, but this is by no means required.
●Storage Space To charge, repair, and store your vehicles.
* If you will employ any workers or helpers to assist with your business operations.
Costs [EMEA]
Start up ●Legal Entity
●Tools
Ongoing ●Fuel For picking up and deploying your Birds. You can also invest in a
smaller device like an electric trolley to reduce these costs further.
●Electricity To charge your vehicles.
●Spare Parts Wear and tear is common - you may need to purchase
spare parts from our Shopify store to keep your Birds on the road.
●Employees If you need some additional support managing your fleet, you
may want to consider hiring employees, but this is by no means required.
●Storage Space To charge, repair, and store your vehicles.
Revenue
Fleet Managers make money off of each ride - which means you’ll want to make
sure you have as many vehicles on the road as possible and that you’re placing
them in prime locations throughout the day. The harder you work, the more you’ll
make!
July 19, 2022 I - 12
FAQs
When did the fleet manager partner program launch?
The fleet manager partner program launched early 2020. Bird has been
providing partnership opportunities in all size markets to our local operators
who are entrepreneurial, enjoy running their business being hands-on, and
have a passion bringing micro-mobility into their community.
Where do I sign up?
We are excited you are interested in signing up for the fleet manager program.
Please click here to submit your information for review. If our team feels you
are a good fit, we will reach out to you with next steps.
Why is Bird deciding on coming here to my city?
We have done extensive research and analysis that led us to reaching out to
your city based on its characteristics and layout. We are excited to partner
with the city to bring alternative clean transportation to your town.
How might seasonality affect my business?
If you are in a market that faces challenging/extreme weather (hot or cold),
your Bird partner team will help navigate and prepare for those seasonality
changes as they come. Birds are stored and off the road when it is required by
the city, or when the weather warrants them to be removed. With this in mind,
our fleet managers in affected markets maximize revenue during peak
seasons to counteract this.
How much mechanical experience do I need?
Although we provide the content to teach you how to repair the vehicles, it is
highly recommended that you come in with previous mechanical experience.
Keeping the vehicles well-maintained and on the street are key to your
success.
July 19, 2022 I - 13
What are examples of common repairs?
Common repairs include brake lever replacements, kickstand replacements,
front fork replacements, bell and button replacements, and QR code
replacements.
Can I hire employees & set up a team?
Yes, this is your business! You can set up your team and add employees to
your payroll as you see fit. The official contract will be listed under your LLC,
and access for your employees will be added accordingly (speak to your Bird
partner team).
How much storage do I ideally need for storage/charging/repair space?
We recommend having no less than 500 square feet of space to store
Bird scooters. This can be a residential or commercial space as long
as it is enclosed and has ample electricity.
July 19, 2022 I - 14
Bird Scooter FAQs
Bird + City Partnership
Why is Bird choosing to expand now?
Bird's mission is to make cities more livable by reducing car usage, traffic, and carbon
emissions. Bird was the first scooter company in the space, and is excited to be in a position
where we can meet our company mission and bring microboliity to as many cities in the
country as possible. Our newest Fleet Manager operating model allows us to provide high
touch and focused service to all communities regardless of the size.
Will it cost the city anything to bring Birds to town?
Bird can launch & operate at no cost to the city.
Who is the city’s main point of contact and who do we contact in the event of an
emergency?
Each city we work to launch Bird with will have a dedicated Account Manager who will be their
main point of contact at Bird. The Account Manager will work with the city throughout the
pre-launch and launch process to ensure a successful scooter program in each city.
Bird Scooter FAQs 1
July 19, 2022 I - 15
Riders & Safety
How old do you have to be to ride?
We set the age to 18+.
How does Bird prevent underage riding?
During account set up users are asked to verify their age. As needed we can add a feature to
scan their ID or driver's license.
How do you address riding these on the sidewalk?
Riders are reminded of safe riding & parking expectations through banner & in-app
notifications in the Bird app
How does Bird address Safety?
Safety has been Bird’s top priority since day one. Bird has built several features in app to
address safety, including Helmet Selfie, Warm-Up Mode, as well as in-app safety tutorials, and
a safety video available on our blog and website. Additionally, each city will also have an
Account Manager who can work closely with your team to address any safety concerns if they
arise. Your dedicated account manager will also be able to walk you through all new safety
features, and update you as we release new ones as well
Bird Scooter FAQs 2
July 19, 2022 I - 16
Vehicles & Operations
How much does it cost
Renting a Bird will cost the rider a $1 unlock fee+ a per minute fee. Billing is all done through the
Bird app with a credit or debit card.
Bird has discounted pricing programs available for frontline workers, active duty and retired
military personnel, low-income, veterans, senior citizens and select community and
non-profit groups.
Learn more about eligibility requirements:
https://www.bird.co/bird-access/
https://help.bird.co/hc/en-us/articles/360051003951-Community-Pricing-
What is the speed of the Bird scooters?
Our scooters go up to 15mph, which aligns with the speed of the casual biker.We have the
ability to create slow speed zones and adjust the speed.
“Warm-up mode” is available for all riders which will automatically soften a Bird scooter’s
acceleration, allowing riders to slowly work their way up to full speed.
Where will Birds be able to operate?
When Bird launches in a new city, we create an operating zone on the backend, which will
correspond to an area on a map. We will work with the city to align on the operating area that
will align with the city’s goals of ridership & access to alternative transportation. Birds will only
operate in this area and will slow to a stop outside of it. The city can also highlight any specific
areas with parking rules, slow speeds or no riding.
Where will the scooters need to be parked?
Bird follows a dockless model, which means riders can park wherever they would like within the
operating area. We educate riders where and how to park: at a bike rack when available, and
Bird Scooter FAQs 3
July 19, 2022 I - 17
not blocking the right-of-way, sidewalks, ADA ramps, or driveways. At the end of each Bird ride,
riders will be promoted to take a picture of the parked scooter as proof.
Our Fleet Manager will be notified if a vehicle that is not in a ride is being moved- this will help
to keep the fleet organized in case someone moves a parked vehicle out of place
How does Bird manage “clutter” or vehicles being left everywhere?
Our local fleet managers are responsible for rebalancing and moving vehicles throughout the
city during operating hours. They pay attention to areas of scooter congestion as well as
demand throughout the day, and rebalance vehicles accordingly. On the rider side, riders are
required to take a photo of their appropriately parked Bird after each ride, which adds a layer
of accountability. Bird can also display any bike racks or designated scooter parking
infrastructure that a city may have in place, in the Bird app for riders to see as they end their
ride.
How many scooters will Bird be operating in town?
As we work with cities to plan our Bird launch, we calculate the ideal scooter fleet size
generally based on population size of the city as well as other factors such as tourism,
commuter traffic, university presence, and more. Generally after launching an initial fleet in
town, the Bird team monitors utilization after launch and works with city administrators to get
approval to add more to the fleet as demand & usage increases.
How does Bird source their local fleet managers?
Bird works with local businesses, entrepreneurs, or community organizations to help manage
our fleets locally and address the unique needs of each community. These individuals are
selected based on a number of criteria to help best ensure the success of the fleet and a
strong partnership with the city.
Where are the Birds washed, charged and repaired/stored?
Our local Fleet Managers charge, maintain, and store Birds in their own facilities.
Bird Scooter FAQs 4
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Atty Rev 2022 Page 1 of 11
_______________________________________________________
TEMPORARY OPERATING AGREEMENT
BETWEEN
CITY OF SEQUIM AND
BIRD RIDES, INC.
_______________________________________________________
The Parties to this Temporary Operating Agreement (“Agreement”) are the City of
Sequim (“City”), a municipal corporation of the State of Washington, and Bird Rides, Inc., a
California company licensed to do business in the State of Washington (“Bird”), collectively the
“Parties”.
RECITALS
WHEREAS, Bird desires to administer a micromobility transportation program within
the city limits of Sequim by making motorized stand-up foot scooters (“e-scooters”) available to
riders via a smart phone application (“app”); and
WHEREAS, the City finds that entering into a Temporary Operating Agreement with
Bird to make Bird’s e-scooter share program available for a defined and limited time period will
allow the City and its residents and visitors to evaluate the following factors:
● Whether shared e-scooters have a positive effect on the environment by reducing
motorized vehicle trips;
● Whether shared e-scooters are a viable alternative for commuters and visitors;
● Whether shared e-scooters have a positive effect on the health, safety, and welfare of the
general public; and
● Whether the general public, including residents and visitors, support an ongoing shared e-
scooter program in Sequim;
and
WHEREAS, the Parties are agreeing to enter into a temporary pilot program as set forth
herein, and reserve the right to renegotiate the terms of any ongoing shared e-scooter program,
including without limitation provisions for payment by Bird for use of the City’s rights-of-way
and other public property on a per trip and/or flat fee basis; and
WHEREAS, Bird acknowledges that this Agreement is for a temporary pilot program,
and that they have no expectation of the City agreeing to any continued permit allowing their
operations within the city limits after expiration of the pilot program;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency
of which are hereby acknowledged, the City and Bird agree as follows:
AGREEMENT
1. TERM OF AGREEMENT; SCOPE OF PILOT PROGRAM; LICENSE FOR RIGHT-
OF-WAY USE; PERMIT REQUIRED; NO CONFLICT OF INTEREST
The term of this Agreement begins on the Effective Date below and ends no later than September
30, 2022 unless renewed or extended by mutual written agreement (see ¶3).
July 19, 2022 I - 19
Atty Rev 2022 Page 2 of 11
This Agreement authorizes Bird to operate a shared e-scooter pilot program as more
specifically outlined in Attachment A, incorporated by reference herein, and in compliance with
all applicable laws and regulations in local, state, and federal law, including without limitation
chapter 10.23 (Motorized Foot Scooters) of the Sequim Municipal Code, permit requirements,
and the terms of this Agreement.
For the duration of this Agreement, the City grants Bird a non-exclusive authorization to
disseminate, pursuant to the terms of this Agreement, a maximum of ____ shared scooters at any
one time upon the City streets, and to operate a shared e-scooter program based on a smart phone
app. The City in its sole discretion and upon written notice to Bird may authorize a different
number of shared e-scooters after due consideration. The City will not unreasonably deny such
increases and will provide a basis for its decisions.
This Agreement is intended to convey limited rights and interests only as to those rights-of-way
in which the City has an actual interest. It is not a warranty of title or interest in any right-of-
way, and does not provide Bird with any interest in any particular location within the right-of-
way. Further, it does not confer any rights to Bird other than as expressly provided in this
Agreement.
Bird must apply for and obtain a right-of-way use permit issued by the City’s Public Works
Department and approved by the Community Development Department before beginning the
pilot program and comply with the permit’s terms in addition to all other conditions required
under this Agreement.
Bird further certifies that no City officer or employee has, or will have, a direct or indirect
financial or personal interest in this Agreement, and that no City officer or employee, or member
of such officer’s or employee’s immediate family, has negotiated, or has or will have an
arrangement, concerning employment to perform services on behalf of Bird or its contractors
under this Agreement.
If any language in this Agreement conflicts with the right-of-way permit, the language of this
Agreement prevails.
2. DEFAULT AND TERMINATION OF AGREEMENT
a. If Bird defaults in or violates any of the covenants, agreements, commitments, or
conditions in this Agreement, and any such default or violation continues unremedied for
a period of 7 business days after written notice thereof to Bird, the City may, at its option
and in addition to all other rights and remedies which it may have at law or in equity
against Bird, expressly including the specific enforcement hereof, have the cumulative
right to immediately suspend or terminate this Agreement and all Bird’s rights under this
Agreement.
b. Termination without cause. This Agreement may be terminated by either Party at any
time with 30 calendar days’ prior written notice to the other Party.
c. The rights and remedies of the City provided in this subsection are not exclusive and are
in addition to any other rights and remedies provided by law or under this Agreement.
d. Bird must remove all its e-scooters and equipment from the City’s right-of-way within 24
hours of being notified in the case of default or at the end of the 30 calendar days’ notice,
as applicable. If Bird does not remove the same upon due notice, any remaining e-
scooters and equipment will be removed by the City at Bird’s expense. Bird is not
entitled to any damages for City removing its e-scooters or other equipment.
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e. Bird’s obligations with regards to indemnification as provided herein survive the
expiration or termination of this Agreement with regards to any claims arising during
such time as this Agreement was in effect.
3. RENEWAL; EXTENSION
This Agreement will not automatically renew or extend. If the City desires to renew or extend,
the City will provide written notice to Bird of its desire to renew this Agreement at least 15
business days before the scheduled termination date.
4. MERGER AND MODIFICATION
This Agreement constitutes the entire agreement between the Parties. There are no
understandings, agreements, or representations, oral or written, not specified within this
Agreement. This Agreement may not be modified, supplemented or amended, in any manner,
except by written agreement signed by both Parties.
5. SEVERABILITY
If any term of this Agreement is declared by a court having jurisdiction to be illegal or
unenforceable, the validity of the remaining terms is unaffected, and, if possible, the rights and
obligations of the Parties are to be construed and enforced as if the Agreement did not contain
that term. If a court having jurisdiction or the Parties determine that the illegal or unenforceable
provisions frustrate the purpose of this Agreement, the Parties may mutually agree to terminate
this Agreement. In such instance Bird is solely responsible for all direct and indirect costs, fees,
and charges associated with demobilization of its e-scooters from the City rights-of-ways.
6. ASSIGNMENT AND SUBCONTRACTS; AUTHORITY; WHOLLY OWNED
SUBSIDIARIES; BINDING UPON AGENTS AND SUCCESSORS
Bird may not assign or otherwise transfer or delegate any right or duty without the City’s express
written consent. Bird is solely responsible for the performance of the services covered by this
Agreement.
Bird does not have authority to contract for or incur obligations on behalf of the City.
The Parties acknowledge that Bird may utilize independent business logistics providers to
facilitate local operations. Bird may perform any or all of the services contemplated hereunder,
including the owning and/or operation of e-scooters in the City, through one or more of its
wholly owned subsidiaries. Bird’s use of these logistics providers or performance through its
wholly owned subsidiaries does not constitute a transfer or assignment of this Agreement, and
Bird remains responsible for all obligations and requirements under this Agreement.
All contracts with Bird’s subcontractors must contain the following written disclosure:
WHILE YOU ARE LOCATING AND RETURNING SCOOTERS, PROVIDING
TRANSPORT, BATTERY CHARGE, OR REPAIR SERVICES, YOU MAY BE ENGAGED
IN COMMERCIAL ACTIVITY. YOUR PRIVATE PASSENGER AUTOMOBILE,
HOMEOWNERS, CONDOMINIUM, OR RENTERS INSURANCE POLICIES MIGHT
NOT PROVIDE COVERAGE FOR YOU, DEPENDING ON THE TERMS OF YOUR
POLICY.
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Atty Rev 2022 Page 4 of 11
This Agreement is binding upon Bird’s agents, employees, contractors, and successors in
interest.
7. NOTICE; POINT OF CONTACT
All formal notices or other communications required under this Agreement must be given by
certified mail and are complete on the date mailed when addressed to the Parties at the following
addresses, or alternate addresses as may be specified in writing:
CITY: Clerk’s Office
City of Sequim
152 West Cedar Street
Sequim WA 98382
(360) 681-3428
With a separate copy addressed to the City Attorney.
BIRD RIDES, INC.: Bird Rides, Inc
8605 Santa Monica, Blvd. #20388
West Hollywood, CA 90069
and to
711 Capitol Way S., Suite 204
Olympia WA 98501-1267
Attn: Austin Marshburn (213) 282-4685
amarshburn@bird.co
This provision is not intended to apply to informal communications, which are commonly
conducted by email.
Bird will designate a point of contact with authority to act on Bird’s behalf with regard to this
pilot program and this Agreement for the duration of the program (see Attachment A). Any
change in point of contact must be made in writing and promptly provided to the City.
8. APPLICABLE LAW AND VENUE
This Agreement is governed by and construed in accordance with the laws of the State of
Washington without regard to conflict of law provisions. Any action to enforce this Agreement
must be adjudicated exclusively in the County of Clallam or the Western District of Washington
federal court, as applicable. Bird explicitly agrees and submits to such jurisdiction, waiving all
objections to jurisdiction and venue.
9. SPOLIATION; NOTICE OF POTENTIAL CLAIMS
Bird must promptly notify the City of all potential claims that arise or result from this
Agreement. Bird must also take all reasonable steps to preserve all physical and electronic
evidence and information that may be relevant to the circumstances surrounding a potential
claim, while maintaining public safety, and grants to the City the opportunity to review and
inspect the evidence, including, without limitation, the scene of an accident.
10. INDEMNITY AND HOLD HARMLESS; RCW TITLE 51 PROVISIONS
Bird must defend, indemnify, and hold the City, its officers, officials, employees and volunteers
harmless from and against any claim, injury, damage, loss or suit including attorney fees, arising
out of or in connection with the performance of this Agreement, except for injuries and damages
July 19, 2022 I - 22
Atty Rev 2022 Page 5 of 11
caused by the City’s sole negligence. If claims, losses, damages, or expenses are caused by the
joint or concurrent negligence of Bird and City, each Party is responsible and liable in proportion
to its own negligence.
Bird must promptly pay any judgment rendered against the City or any City personnel for any
claims or liabilities.
It is specifically and expressly understood that this indemnification constitutes Bird’s waiver of
immunity under Industrial Insurance, Title 51 RCW, as to the City only, for the purposes of this
indemnification. Waiver of Title 51 immunity allows Bird’s employees to sue Bird, along with
any other potentially liable parties, for injuries they incur on the City’s premises during
performance of this Agreement. This waiver has been mutually negotiated and agreed to by both
Parties as signified by their initials here: _______ Bird _____ Authorized City Official.
11. INSURANCE
Bird must obtain and maintain without interruption insurance of the types required below and
must name the City as an additional insured in a form acceptable to the City Attorney. The
insurance, its scope of coverage, and limits must not be construed to limit Bird’s liability to the
coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy
available at law or in equity.
☒ Automobile Liability insurance covering all owned, non-owned, hired and leased
vehicles. Coverage must be at least as broad as Insurance Services Office (ISO) form CA 00 01.
If necessary, the policy will be endorsed to provide contractual liability coverage. The minimum
combined single limit for bodily injury and property damage must be $1,000,000 per accident.
☒ Commercial General Liability insurance must be written on a form at least as broad as
ISO occurrence form CG 00 01 and cover liability arising from premises, operations,
independent contractors, products-completed operations, stop gap liability, personal injury and
advertising injury, and liability assumed under an insured contract. The City must be named as
an insured under Bird’s Commercial General Liability insurance policy with respect to the work
performed for City using ISO additional endorsement CG 20 10 01 and CG 20 37 10 01 or
substitute endorsements providing equivalent coverage. The minimum limits must be no less
than $1,000,000 for each occurrence, $5,000,000 general aggregate, and a $2,000,000 products-
completed operations aggregate limit.
☒ Workers’ Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
Original, signed insurance certificates and endorsements must be sent via email from
Bird’s insurance broker/agent to the City. Additional Insured Endorsements must be
provided along with the Certificate of Insurance. Additional Insured Endorsements must not
(i) exclude “Contractual liability”; (ii) restrict coverage to the “sole” liability of Bird; (iii)
exclude “third-party-over-actions”; or (iv) contain any other exclusions contrary to this
Agreement. Bird’s Automobile Liability and Commercial General Liability insurance policies
must contain or be endorsed to contain that they are primary insurance as respect the City. Any
insurance, self-insurance, or self-insured pool coverage maintained by the City is excess of the
Bird’s insurance and does not contribute with it.
If Bird maintains higher insurance limits than the minimums shown above, the City must be
July 19, 2022 I - 23
Atty Rev 2022 Page 6 of 11
insured for the full available limits of Commercial General and Excess or Umbrella liability
maintained by Bird, regardless of whether such limits are greater than those required by this
Agreement or whether any certificate of insurance furnished to the City evidences limits of
liability lower than those maintained by Bird.
Upon written request by the City, the insurer or insurer’s agent will furnish, prior to or during the
operation of Bird’s e-scooter program, a copy of any policy cited above, certified to be a true and
complete copy of the original.
Bird must provide the City with written notice of any policy cancellation within two business
days of receipt of such notice. Bird’s failure to maintain the required insurance constitutes a
material breach of this Agreement.
12. ALTERNATIVE DISPUTE RESOLUTION; JURY TRIAL
The City does not agree to any form of binding arbitration, mediation, or other forms of
mandatory alternative dispute resolution. The Parties have the right to enforce their rights and
remedies in judicial proceedings. The City does not waive any right to a jury trial. However, the
Parties agree to attempt to mediate in good faith before any litigation is commenced.
13. CONFIDENTIALITY; PROPRIETARY MATERIAL
Bird will not use or disclose any information it receives from the City under this Agreement that
the City has previously identified as confidential or exempt from mandatory public disclosure
except as necessary to carry out the purposes of this Agreement or as authorized in advance by
the City. The City will not disclose any information it receives from Bird that Bird has
previously identified as confidential and that the City determines in its sole discretion is
protected from mandatory public disclosure under a specific exception to the Washington State
Public Records Act, RCW 42.56. In such situations the City will provide Bird with third-party
notification during which time Bird may choose to seek an injunction from a court with
jurisdiction that would prevent the City from releasing the information. Bird bears the burden of
proving that the data sought to be deemed as proprietary or confidential meets the standards
required under Washington law and that an injunction is appropriate. Immediately upon
receiving the court’s ruling, Bird will promptly provide the City with a conformed copy of the
injunction ruling, regardless of the outcome.
Bird agrees to identify and clearly highlight or segregate any material Bird believes is proprietary
before sharing it with the City or using it in performance of the services under this Agreement. If
Bird believes certain material is proprietary and exempt from disclosure, Bird must provide two
copies of the material to the City, one copy with the purportedly proprietary information
redacted, the other without redaction, and include a cover letter explaining the purpose of the
submittal and including Bird’s legal basis for identifying the material as proprietary. Any
material that has not been so identified by Bird as potentially proprietary will be released to the
public to the extent it does not contain other exempt material.
The duties of the Parties under this section to maintain confidentiality of information and protect
proprietary material from disclosure continue beyond the term of this Agreement.
Bird has read, acknowledged, and specifically agrees to this paragraph: ____ [initials]
14. COMPLIANCE WITH RECORDS LAWS
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Atty Rev 2022 Page 7 of 11
Bird understands that the City must disclose any non-exempt public record related to this
Agreement when required to do so pursuant to the Public Records Act or other lawful disclosure
request, without regard to the location of the record or which Party possesses it. Records that
Bird has identified as confidential or proprietary (see ¶13) may be exempt from disclosure;
however, the City’s Public Records Officer (Clerk) makes the final decision on exempt status
and will release all non-exempt records unless Bird obtains a court order to the contrary within
30 calendar days of receiving notice from the City of the request for disclosure.
Bird agrees to contact the City immediately upon receiving a direct request for documents related
to this Agreement and to comply with the City’s instructions on how to respond to the request. If
the City receives a request for records that Bird has previously specifically identified as
confidential or proprietary, the Clerk will provide Bird with notice of the request so that Bird can
seek a court order preventing disclosure. The Clerk’s notice to Bird will be issued in compliance
with the City’s adopted public disclosure guidelines on third-party notice and not the Notice
provisions in this Agreement.
Bird further agrees to retain all records related to this Agreement for the required Washington
State Archivist retention period (RCW 40.14), which can be obtained from the City Clerk, and
which is no shorter than six years following completion or termination of this Agreement. City
and Bird can, by mutual written agreement, transfer possession of all records to the City at any
time within the retention period. Bird must not delete or destroy any potential public record
without first consulting with the City Clerk and documenting the destruction as required by the
Clerk.
Bird agrees to fully cooperate with City instructions and deadlines when responding to a records
request. City agrees to reimburse Bird up to $200 for Bird’s time spent in collecting and
reviewing records if Bird expends more than four hours on the task and provides a detailed
invoice of time and activity to City.
15. INDEPENDENT ENTITY/NO JOINT VENTURE
Bird is an independent entity under this Agreement and is not a City employee for any purpose,
including the application of the Social Security Act, the Fair Labor Standards Act, the Federal
Insurance Contribution Act, the Washington Unemployment Compensation Law, any State
Retirement Program and the Washington Labor and Industries law. Bird retains sole and absolute
discretion in the manner and means of carrying out Bird’s activities and responsibilities under
this Agreement, except to the extent specified in this Agreement.
As such, it is expressly understood that the Parties are not now, nor will they be, engaged in a
joint venture, partnership, or any other form of business relationship except as expressly set forth
in this Agreement, and that no Party will be responsible for the conduct, warranties, guarantees,
acts, errors, omissions, debts, obligations, or undertakings of any kind or nature of the other in
performance of this Agreement.
16. NONDISCRIMINATION AND COMPLIANCE WITH LAWS
Bird agrees to comply with all laws, rules, and policies, including those relating to
nondiscrimination, accessibility, civil rights, protection of personal information, including
without limitation those laws regarding storing, sharing, use, or disclosure of the personal
information for individuals or entities. Bird agrees to timely file all required reports, make
required payroll deductions, and timely pay all taxes and premiums owed, including sales and
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use taxes and unemployment compensation and workers' compensation premiums. Bird must
have and keep current at all times during the term of this Agreement all licenses and permits
required by law. All data provided by the City to Bird in the process of providing services under
this Agreement must not be sold.
17. SURVIVAL OF CERTAIN PROVISIONS
The terms of this Agreement and any exhibits and attachments that by reasonable implication
contemplate continued performance, rights, or compliance beyond expiration or termination of
the Agreement, survive the Agreement and will continue to be enforceable. Without limiting the
generality of this provision, Bird’s obligations to provide insurance and to indemnify the City
will survive for a period equal to any and all relevant statutes of limitation, plus the time
necessary to fully resolve any claims, matters or actions begun within that period.
18. BUSINESS LICENSE
City requires Bird to have a current Washington state business license with a City of Sequim
endorsement before execution of this Agreement or, by mutual agreement when time is of the
essence, after execution but before any compensation is paid. The City will verify Bird’s
business license status before execution of this Agreement. Allowing a business license to be
suspended or to lapse during the Agreement term will be considered a breach. Business licenses
are obtained and renewed through the State of Washington Department of Revenue:
https://dor.wa.gov/manage-business/city-license-endorsements/sequim.
19. TAXPAYER ID AND TAX COMPLIANCE
Bird’s federal employer ID number is: ________________ and Washington State UBI# is 604
298 781. City will require a completed and signed W-9 form prior to payment.
Bird must be in compliance with the City’s tax ordinances. Bird must, upon request, furnish to
the City proof that it is in compliance with the City’s tax ordinances and not delinquent on any
payment or other obligation imposed by such ordinances.
20. EFFECTIVENESS OF AGREEMENT
This Agreement is not effective until fully executed by both Parties.
[City Use Only] The Effective Date of this Agreement is ___ day of ____________,
20___.
BIRD RIDES, INC.
___________________________________
Austin Marshburn, Director of City
Partnerships
Date of Signature: ____________________
CITY OF SEQUIM
__________________________________
Matthew Huish, City Manager
Date of Signature: ___________________
APPROVED AS TO FORM:
__________________________________
Kristina Nelson-Gross, City Attorney
Date of Signature: ___________________
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ATTACHMENT A
SCOPE OF SHARED E-SCOOTER PILOT PROGRAM AND OPERATING TERMS
Designated Point of Contact:
BIRD RIDES, INC. CITY OF SEQUIM
Name:
Title:
Address:
Phone Number:
Email Address:
Taylor Kenney
Account Manager
8605 Santa Monica, Blvd.
#20388, West Hollywood, CA
90069
taylor.kenney@bird.co
866-205-2442
Bird Rides, Inc. will provide a smart phone application-based micromobility transportation
service using stand-up motorized foot scooters (“e-scooters”) on a pilot program basis within the
jurisdictional limits of the City of Sequim. The terms and conditions for the pilot program are set
forth in the attached Temporary Operating Agreement, with this Scope incorporated by reference
with its detailed obligations and deliverables.
COMPLIANCE WITH CITY CODE/STATE LAW
Throughout the duration of the pilot program, and during any ongoing agreement the Parties may
elect to execute, Bird Rides, Inc. will remain in compliance with the Sequim Municipal Code,
the right-of-way permit granted by the City to Bird, and any other applicable local, state, and
federal laws and regulations, and the terms of the applicable Agreement.
Bird will not deploy an e-scooter sharing system in the City of Sequim in violation of this
Agreement.
Riders of e-scooters must be ____ years of age or older.
Riders of e-scooters who violate any provision of the Sequim Municipal Code may be fined by
the City consistent with the Sequim Municipal Code.
E-scooters must be limited to a maximum speed of 20 MPH (RCW 46.04.336).
RIDER EDUCATION AND RULES OF THE ROAD
Bird will provide education to e-scooter riders on the City’s rules and regulations, safe and
courteous riding, and proper parking of the vehicles.
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Bird will provide easily visible contact information, including toll-free phone number and/or
email address, on each e-scooter for members of the public to make relocation requests or to
report other issues with the devices.
Bird must institute geofencing regarding speed, parking, and restricted areas as requested by
City.
E-scooters must be ridden on streets, and where available, in bike lanes and bike paths.
E-scooters must stay to the right of street lanes and offer the right of way to bicycles in bike
lanes and on bike paths.
Bird must inform its riders of applicable legal requirements governing use of the e-scooters,
including without limitation helmet requirements, prohibitions on traveling on sidewalks, and
parking or leaving e-scooters in a manner that impedes pedestrian or vehicular traffic.
Bird may make e-scooters available to rent 24 hours per day. However, the City may choose to
limit operation hours and require that any e-scooter operated during hours of darkness be
equipped with headlamps and taillights of the same visibility as those required for bicycles. City-
regulated hours of operation must be provided to Bird in writing as part of the rights-of-way
permit and will not be unreasonably restrictive.
PARKING/DOCKING, AND STORAGE
Bird agrees to respond within 4 hours to any complaint related to safety or improperly parked e-
scooters whether they originate from riders, property owners, or members of the public.
Upon request of the City due to emergency, severe weather, construction, parade, public
gathering, or other situation affecting the normal use of the right-of-way, Bird must collect and
remove from the rights-of-way all or, at the City’s sole discretion, a portion of Bird’s e-scooters
until such time as the City authorizes the e-scooters to return to the rights-of-way. If Bird does
not remove the e-scooters within the time period prescribed by the City, the City is authorized
but not required to remove the e-scooters to a location of its choosing. In this event, Bird may
retrieve the e-scooters from the City at any time during normal business hours. Bird will pay the
City for any and all costs incurred by the City to move the e-scooters. Payment must occur
within 30 calendar days of the City issuing Bird a written invoice.
In addition, on days where inclement weather (rain, ice, or snow) is anticipated, Bird will
monitor the weather conditions and disable and remove vehicles if necessary. On days where ice
or snow is anticipated, Bird must remove its e-scooters from the City’s right-of-way. Bird may
not hold the City liable for damage to e-scooters or other equipment caused by the City’s
ice/snow removal operations.
The City is not liable for any direct or indirect losses Bird may suffer due to requested or
mandatory removal of its e-scooters and equipment from City rights-of-ways.
E-scooters may be parked in or upon the areas the Parties have designated in writing in the
approved permit, which may include portions of sidewalks or scooter “corrals” that have been
officially marked with signs by the City and/or a private owner of the property.
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Atty Rev 2022 Page 11 of 11
E-scooters are prohibited from parking in or on the following:
● street pavements or alleys
● doorways or building entrances
● driveways and alley entrances
● curb ramps and pedestrian access routes
Improperly parked e-scooters are Bird’s responsibility to move or remove as soon as practicable,
and no later than 2 hours after receiving notice from City staff or a complaint from a member of
the public of the improper parking. The City reserves the right to move and potentially store e-
scooters that are parked in violation of this Agreement to an authorized e-scooter area and will
bill Bird for that activity.
Bird is responsible for taking corrective action within 4 hours of any report of a damaged,
misplaced, or abandoned e-scooter. Corrective action includes without limitation relocating the
e-scooter to a location compliant with this Agreement.
Bird is responsible for deploying e-scooters geographically and numerically according to
ridership demand data and the terms of this Agreement.
Each e-scooter must be clearly branded with color, company logo, phone number, email address,
and website to contact with questions, complaints, or problems. It is Bird’s sole responsibility to
track and monitor each e-scooter deployed onto City rights-of-ways.
Bird is solely responsible for maintaining all of its e-scooters deployed in the City in fully
functioning and good working order. Bird is solely responsible for any and all damage to or loss
of an e-scooter and associated equipment and for any and all costs associated therewith. Bird
must make every reasonable effort to recover a lost or stolen e-scooter before contacting City
law enforcement.
DATA COLLECTION AND REPORTING TO CITY
Bird will provide data to the City as necessary to assist with monitoring program usage,
including e-scooter availability, trip starts, trip destinations, and routes traveled.
Bird will maintain an online request logging system with a portal provided for the City to review.
The system must log the time a request or complaint was received, its nature, the time of Bird’s
response, and the nature of the resolution.
Bird will provide data to the City as necessary to assist with monitoring program usage,
including e-scooter availability, trip starts, trip destinations, and routes traveled. Such data is
provided via an application programming interface, subject to Bird’s license agreement for such
interface, in compliance with a national data format specification such as the Mobility Data
Specification.
July 19, 2022 I - 29
Date: July 19, 2022
To: City Council
From: Thomas Hunter, Director of Public Works & Utilities
Subject: Signal Controller Upgrades – Professional Services Agreement (PSA-2022-24)
Background / Analysis: On December 21, 2021 City Council accepted a grant from Washington State
Department of Transportation (WSDOT) Highway Safety Improvement Program for the Signal Controller
Upgrades Project on 1st and Front Streets. The grant program is focused on funding cost-effective
collision-reducing projects. Project elements will be designed to reduce potential collisions by improving
traffic flow and increasing pedestrian safety at traffic signal-controlled intersections within the project
area. The work in this agreement includes funding for preliminary engineering, design documentation, and
assistance with environmental compliance and community and stakeholder outreach. A future amendment
will be required to authorize funds for final design.
Depending on project costs, the project will include, in order of priority:
Implementation of operational safety upgrades, to include:
o Lead Pedestrian Interval (LPI) timing, corridor level signal coordination and vehicle
detection to reduce the number of collisions,
o improved corridor flow and efficiency, and
o LPI protection at all project signals.
Installation of countdown pedestrian signal heads and ADA compliant audible pedestrian signal
actuators required for implementation of LPI, where not already provided, and
Improved corridor level vehicle detection, including emergency vehicle detection and signal pre-
emption to improve emergency vehicle response time and multimodal safety.
The City advertised for engineering support on April 4, 2022. Two firms responded to the City’s Request
for Qualifications.
After rating the submittals and holding interviews with both firms, Parametrix of Bremerton, WA was
selected as the most qualified to perform the work. Staff negotiated a scope and budget for the work. The
Summary: Two projects included in the approved 2023-2028 CFP are the Signal Controller Upgrades
1st/Front (TR0120) and Traffic Signal Interconnect/Preemption (TR1399) projects. Parametrix, Inc.,
has been selected as the best firm to perform preliminary engineering work for these projects. The City
has funding and is ready to begin work on these projects.
Funding: Funds for this effort are available in the 2022 Capital Transportation budget (312-7930-595-
6510) in the amount of (TR0120) $221,980.02 and (TR1399) $41,277.16. On December 21, 2021 City
Council accepted a grant from WSDOT City Safety Program in the amount of $1,562,500 of which
$215,000 is authorized for design.
Recommendation: Award the Signal Controller Upgrades Professional Services Agreement to
Parametrix, Inc. in the not to exceed amount of $263,257.18 and approve and authorize the City
Manager to sign and make minor modifications as necessary.
July 19, 2022 J - 1
agreement with Parametrix will include support services through December 31, 2023 and Parametrix will
work with City staff to:
Prepare an alternatives analysis,
Complete a topographic survey,
Prepare environmental documentation,
Perform traffic analysis, and
Prepare design documentation and 30% design documents.
A future amendment will be required to authorize final design and construction support. City staff will
work with WSDOT to secure additional funding for final design and anticipated construction cost
increases due to inflation.
This agreement also includes a scope of work and budget for a planning level analysis of a second City
project TR1399 Traffic Signal Interconnect/Preemption. The goal of the signal interconnect project is to
look at the City traffic signal system as a whole and determine operational and functional upgrade needs
to implement this project in future years.
Construction of the Signal Controller Upgrades Project is planned for 2023. WSDOT will waive the 10%
match requirement for the Construction phase if the project is authorized for construction on, or before,
April 23, 2023.
These projects support the City’s Comprehensive Plan as follows:
Goal (G-4A) “To develop a coordinated, multimodal system, which services all of the city and all
types of users in a safe, economical, and efficient manner”
Goal (G-4B) “To improve circulation patterns across and within the community, and to achieve
the desired urban design of the City”
Professional Services Rationale: The City does not have the capacity to accomplish the design of
this project in-house. Furthermore, the project design requires personnel with specialized traffic signal
design experience, as well as several other unique skill sets the City does not currently retain in-house.
For this reason, the City is seeking outside support.
Funding Overview: Funds for this effort are available in the Capital Transportation budget (account
(312-7930-595-6510). The table below identifies the tasks and the negotiated amount for the proposed
scope of work.
Signal Controller Upgrades
Task Scope of Work Cost Estimate
1 Project Management $30,146.78
2 Preliminary Design $213.790.40
3 Direct Expenses $9,320.00
4 Directed Services $10,000.00
Agreement Total $263,257.18
5 Final Design (not authorized at this time) $83,158.71
Design Project Total $346,415.89
July 19, 2022 J - 2
Local Agency A&E Professional Services
Cost Plus Fixed Fee Consultant Agreement
Agreement Number:
Firm/Organization Legal Name (do not use dba’s):
Address Federal Aid Number
UBI Number Federal TIN or SSN Number
Execution Date Completion Date
1099 Form Required
Yes No
Federal Participation
Yes No
Project Title
Description of Work
Yes No DBE Participation
Yes No MBE Participation
Yes No WBE Participation
Yes No SBE Participation
Total Amount Authorized:
Management Reserve Fund:
Maximum Amount Payable:
Index of Exhibits
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Exhibit G
Exhibit H
Exhibit I
Exhibit J
Scope of Work
DBE Participation
Preparation and Delivery of Electronic Engineering and Other Data
Prime Consultant Cost Computations
Sub-consultant Cost Computations
Title VI Assurances
Certification Documents
Liability Insurance Increase
Alleged Consultant Design Error Procedures
Consultant Claim Procedures Agreement Number:
Page 1 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
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July 19, 2022 J - 3
THIS AGREEMENT, made and entered into as shown in the “Execution Date” box on page one (1) of this
AGREEMENT, between the ,
hereinafter called the “AGENCY,” and the “Firm / Organization Name” referenced on page one (1) of this
AGREEMENT, hereinafter called the “CONSULTANT.”
WHEREAS, the AGENCY desires to accomplish the work referenced in “Description of Work” on page one (1)
of this AGREEMENT and hereafter called the “SERVICES;” and does not have sufficient staff to meet the required
commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide
the necessary SERVICES; and
WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating
to professional registration, if applicable, and has signified a willingness to furnish consulting services to
the AGENCY.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein,
or attached and incorporated and made a part hereof, the parties hereto agree as follows:
I.General Description of Work
The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and
necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor,
and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and complete the
SERVICES as designated elsewhere in this AGREEMENT.
II.General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit “A” attached
hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed
utilizing performance based contracting methodologies.
III.General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall
receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or
individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress,
and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials,
groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT
sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days’
notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit “A.”
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in
sufficient detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under
this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State
of Washington.
Agreement Number:
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Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per
49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the
commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be
shown on Exhibit “B” attached hereto and by this reference made part of this AGREEMENT. If the Prime
CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF)
regulation outlined in the AGENCY’s “DBE Program Participation Plan” and perform a minimum of 30% of the
total amount of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS
perform a minimum of 30% of the total amount of this AGREEMENT.
In the absents of a mandatory DBE goal, a voluntary SBE goal amount of ten percent of the Consultant Agreement
is established. The Consultant shall develop a SBE Participation Plan prior to commencing work. Although the
goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not.
The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms (including Prime)
involved with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information
shall identify any DBE Participation.
All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit “C –
Preparation and Delivery of Electronic Engineering and other Data.”
All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared
by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for
these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or
on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall
be without liability or legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other
party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below:
If to AGENCY: If to CONSULTANT:
Name: Name:
Agency: Agency:
Address: Address:
City: State: Zip: City: State: Zip:
Email: Email:
Phone: Phone:
Facsimile: Facsimile:
IV.Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by
the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this
AGREEMENT titled “Completion Date.”
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the
CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the
established completion time.
Agreement Number:
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V.Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT
as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES
rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES,
specified in Section II, “Scope of Work”. The CONSULTANT shall conform to all applicable portions of 48 CFR
Part 31 (www.ecfr.gov). The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits
“D” and “E” and by this reference made part of this AGREEMENT.
A.Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the
CONSULTANT’S actual cost plus a fixed fee. The actual cost shall include direct salary cost, indirect cost rate,
and direct non-salary costs.
1.Direct (RAW) Labor Costs: The Direct (RAW) Labor Cost is the direct salary paid to principals,
professional, technical, and clerical personnel for the time they are productively engaged in work necessary
to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the
direct salary costs billed to the AGENCY.
2.Indirect Cost Rate (ICR) Costs: ICR Costs are those costs, other than direct costs, which are included as such
on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall
be made at the ICR rates shown in attached Exhibits “D” and “E” of this AGREEMENT. Total
ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT
the actual ICR costs verified by audit, up to the Maximum Total Amount Payable, authorized under this
AGREEMENT, when accumulated with all other Actual Costs.
A summary of the CONSULTANT’S cost estimate and the ICR percentage is shown in Exhibits “D” and
“E”, attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT (prime and
all A&E sub-consultants) will submit to the AGENCY within six (6) months after the end of each firm’s
fiscal year, an ICR schedule in the format required by the AGENCY (cost category, dollar expenditures, etc.)
for the purpose of adjusting the ICR rate for billings received and paid during the fiscal year represented by
the ICR schedule. It shall also be used for the computation of progress payments during the following year
and for retroactively adjusting the previous year’s ICR cost to reflect the actual rate. The ICR schedule will
be sent to Email: ConsultantRates@wsdot.wa.gov.
Failure to supply this information by either the prime CONSULTANT or any of their A&E sub-consultants
shall cause the AGENCY to withhold payment of the billed ICR costs until such time as the required
information is received and an overhead rate for billing purposes is approved.
The AGENCY’s Project Manager and/or the Federal Government may perform an audit of the
CONSULTANT’S books and records at any time during regular business hours to determine the actual ICR
rate, if they so desire.
3.Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the
CONSULTANT. (excluding Meals, which are reimbursed at the per diem rates identified in this section)
These charges may include, but are not limited to, the following items: travel, printing, long distance
telephone, supplies, computer charges and fees of sub-consultants. Air or train travel will be reimbursed
only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall
comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in
accordance with WSDOT’s Accounting Manual M 13-82, Chapter 10 – Travel Rules and Procedures, and
revisions thereto. Air, train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal
Regulations (CFR) Part 31.205-46 “Travel Costs.” The billing for Direct Non-Salary Costs shall include an
itemized listing of the charges directly identifiable with the PROJECT. The CONSULTANT shall maintain
the original supporting documents in their office. Copies of the original supporting documents shall be
supplied to the AGENCY upon request. All above charges must be necessary for the services provided
under this AGREEMENT.Agreement Number:
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4.Fixed Fee: The Fixed Fee, which represents the CONSULTANT’S profit, is shown in attached Exhibits “D”
and “E” of this AGREEMENT. This fee is based on the Scope of Work defined in this AGREEMENT and
the estimated person-hours required to perform the stated Scope of Work. In the event the CONSULTANT
enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may
include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated
and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported
in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not
previously paid in the progress payments will be covered in the final payment, subject to the provisions of
Section IX entitled “Termination of Agreement.”
5.Management Reserve Fund (MRF): The AGENCY may desire to establish MRF to provide the Agreement
Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable
unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in
this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of $100,000 or
10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included
for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any
changes requiring additional costs in excess of the MRF shall be made in accordance with Section XIII,
“Extra Work.”
6.Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the
CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this
AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and
the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in
Section XIII, “Extra Work.” No minimum amount payable is guaranteed under this AGREEMENT.
B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of
Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings
shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under
Section III, “General Requirements” of this AGREEMENT. The billings will be supported by an itemized
listing for each item including Direct (RAW) Labor, Direct Non-Salary, and allowable ICR Costs to which will
be added the prorated Fixed Fee. To provide a means of verifying the billed Direct (RAW) Labor costs for
CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of
recording the names, titles, Direct (RAW) Labor rates, and present duties of those employees performing work
on the PROJECT at the time of the interview.
C.Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made
promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT,
contingent, if applicable, upon receipt of all PS&E, plans, maps, notes, reports, electronic data and other related
documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by
the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have
against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by
the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that
the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect
to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of final audit; all required adjustments will be made and reflected in a final payment. In the event that such
final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to
the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute
a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of
overpayment. The CONSULTANT has twenty (20) working days after receipt of the final POST AUDIT to
begin the appeal process to the AGENCY for audit findings.
Agreement Number:
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D.Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection
by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final
payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon
these records with the following exception: if any litigation, claim or audit arising out of, in connection with,
or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and
accounts shall be retained until such litigation, claim, or audit involving the records is completed.
An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the
State Auditor, WSDOT’s Internal Audit Office and/or at the request of the AGENCY’s Project Manager.
VI.Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit “A” attached hereto and by
this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without
prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY
and sub-consultant, any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit “E” attached
hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub-
consultant cost estimate unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, indirect cost rate, direct non-salary costs and fixed fee costs for the sub-consultant
shall be negotiated and substantiated in accordance with section V “Payment Provisions” herein and shall be
memorialized in a final written acknowledgement between the parties.
All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require
each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With
respect to sub-consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE’s
Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.
The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the
termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII.Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona
fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or
agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any
fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the
award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul
this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration
or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work
or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the
CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen’s
Agreement Number:
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Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT’s employees or other
persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation
and responsibility of the CONSULTANT.
The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this
AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this
AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly
retired employees, without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
VIII.Nondiscrimination
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants,
subcontractors and successors in interest, agrees to comply with the following laws and regulations:
Title VI of the Civil Rights Act of 1964 • Civil Rights Restoration Act of 1987
(42 U.S.C. Chapter 21 Subchapter V § 2000d (Public Law 100-259)
through 2000d-4a) • American with Disabilities Act of 1990
•Federal-aid Highway Act of 1973 (42 U.S.C. Chapter 126 § 12101 et. seq.)
(23 U.S.C. Chapter 3 § 324)• 23 CFR Part 200
•Rehabilitation Act of 1973 49 CFR Part 21(29 U.S.C. Chapter 16 Subchapter V § 794) 49 CFR Part 26•Age Discrimination Act of 1975 •RCW 49.60.180(42 U.S.C. Chapter 76 § 6101 et. seq.)
In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit “F”
attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit “F” in
every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations
or directives issued pursuant thereto.
IX.Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten
(10)days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the
CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate
fixed fee percentage at the time of termination of this AGREEMENT, plus any direct non-salary costs incurred up to
the time of termination of this AGREEMENT.
No payment shall be made for any SERVICES completed after ten (10) days following receipt by the
CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice
of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this
section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for
any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES
to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to
Agreement Number:
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date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of
termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the
time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES
performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the
amount, which would have been made using the formula set forth in paragraph two (2) of this section.
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT’s failure to
perform is without the CONSULTANT’s or its employee’s fault or negligence, the termination shall be deemed to
be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed
for actual costs and appropriate fixed fee percentage in accordance with the termination for other than default
clauses listed previously.
The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member,
partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT’s supervisory and/or
other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or
more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT
unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s)
of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT
as set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of
any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X.Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find
it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or
revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered
as Extra Work and will be paid for as herein provided under section XIII “Extra Work.”
XI.Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and
binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the
Director of Public Works or AGENCY Engineer’s decision, that decision shall be subject to judicial review. If the
parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under
the procedures found in Exhibit “J”. In the event that either party deem it necessary to institute legal action or
proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior
Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto
agree that all questions shall be resolved by application of Washington law and that the parties have the right of
appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The
CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington,
situated in the county in which the AGENCY is located.
Agreement Number:
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XII.Legal Relations
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this
AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of
Washington.
The CONSULTANT shall defend, indemnify, and hold The State of Washington (STATE) and the AGENCY and
their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part
from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the
CONSULTANT’s agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons
for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT
to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless
the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon
the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their
agents, officers, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom
the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused
by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT’s agents, employees,
sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally
liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub-consultants, subcontractors and or
vendors, of any tier, or any other persons for whom the STATE and or AGENCY may be legally liable, the defense
and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT’s negligence or
the negligence of the CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier,
or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any
AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier.
The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers
and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents,
proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT’s
agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the
CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any
use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or
communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT;
provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly
improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or
inventions resulting from STATE and/or AGENCY’s, their agents’, officers’ and employees’ failure to comply
with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and
employees by the CONSULTANT, its agents, employees, sub-consultants, subcontractors or vendors, of any tier, or
any other persons for whom the CONSULTANT may be legally liable.
The CONSULTANT’s relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole
discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and
examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or
any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT.
The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT’s own
employees or its agents against the STATE and /or the AGENCY and, solely for the purpose of this indemnification
and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated between the Parties.
Agreement Number:
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Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of
construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable
supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract
administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper
construction techniques, job site safety, or any construction contractor’s failure to perform its work in accordance
with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise
required, the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
Insurance Coverage
A.Worker’s compensation and employer’s liability insurance as required by the STATE.
B.Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum
limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the
aggregate for each policy period.
C.Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for
any “Auto” (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single
limit for each occurrence.
Excepting the Worker’s Compensation Insurance and any Professional Liability Insurance, the STATE and
AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub-
consultant and/or subcontractor as an additional insured (the “AIs”), with no restrictions or limitations concerning
products and completed operations coverage. This coverage shall be primary coverage and non-contributory and
any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured
coverage required hereunder. The CONSULTANT’s and the sub-consultant’s and/or subcontractor’s insurer shall
waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with
verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to
require complete, certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of Washington.
The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the
execution of this AGREEMENT to:
Name:
Agency:
Address:
City: State: Zip:
Email:
Phone:
Facsimile:
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY.
The CONSULTANT’s professional liability to the AGENCY, including that which may arise in reference to
section IX “Termination of Agreement” of this AGREEMENT, shall be limited to the accumulative amount of the
authorized AGREEMENT amount or one million dollars ($1,000,000.00), whichever is greater, unless the limit of
liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT’s professional
liability to third parties be limited in any way.
Agreement Number:
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The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party,
and no third party beneficiary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V “Payment Provisions” until the CONSULTANT has
fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is
available to it under other provisions of this AGREEMENT, or otherwise in law.
XIII.Extra Work
A.The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT
in the SERVICES to be performed.
B.If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance
of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise
affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment
in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms
and shall modify this AGREEMENT accordingly.
C.The CONSULTANT must submit any “request for equitable adjustment,” hereafter referred to as “CLAIM,”
under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY
decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final
payment of this AGREEMENT.
D.Failure to agree to any adjustment shall be a dispute under the section XI “Disputes” clause. However, nothing
in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E.Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for
this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement
to this AGREEMENT.
XIV.Endorsement of Plans
If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering
data furnished by them.
XV.Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
XVI.Certification of the Consultant and the Agency
Attached hereto as Exhibit “G-1(a and b)” are the Certifications of the CONSULTANT and the AGENCY, Exhibit
“G-2” Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered
Transactions, Exhibit “G-3” Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
and Exhibit “G-4” Certificate of Current Cost or Pricing Data. Exhibit “G-3” is required only in AGREEMENT’s
over one hundred thousand dollars ($100,000.00) and Exhibit “G-4” is required only in AGREEMENT’s over
five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and
submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III “General
Requirements” prior to its performance of any SERVICES under this AGREEMENT.
Agreement Number:
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XVII.Complete Agreement
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or
be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement
to this AGREEMENT.
XVIII.Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed
to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations, warranties, covenants, and AGREEMENT’s contained in the proposal, and the supporting material
submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and
conditions thereof.
XIX.Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt
from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state
or federal statutes (“State’s Confidential Information”). The “State’s Confidential Information” includes, but is
not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles,
credit card information, driver’s license numbers, medical data, law enforcement records (or any other information
identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security
data, non-public Specifications, STATE and AGENCY non-publicly available data, proprietary software, State
security data, or information which may jeopardize any part of the project that relates to any of these types of
information. The CONSULTANT agrees to hold the State’s Confidential Information in strictest confidence
and not to make use of the State’s Confidential Information for any purpose other than the performance of this
AGREEMENT, to release it only to authorized employees, sub-consultants or subcontractors requiring such
information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer,
sell, disclose, or otherwise make it known to any other party without the AGENCY’s express written consent
or as provided by law. The CONSULTANT agrees to release such information or material only to employees,
sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have
been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and
managerial safeguards to prevent unauthorized access to the State’s Confidential Information.
Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY’s
option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State’s Confidential
Information; or (ii) returned all of the State’s Confidential Information to the AGENCY; or (iii) take whatever other
steps the AGENCY requires of the CONSULTANT to protect the State’s Confidential Information.
As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following:
the State’s Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which
the State’s Confidential Information was received; who received, maintained and used the State’s Confidential
Information; and the final disposition of the State’s Confidential Information. The CONSULTANT’s records shall
be subject to inspection, review, or audit upon reasonable notice from the AGENCY.
The AGENCY reserves the right to monitor, audit, or investigate the use of the State’s Confidential Information
collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or
investigating may include, but is not limited to, salting databases.
Agreement Number:
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Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of
this AGREEMENT and demand for return of all State’s Confidential Information, monetary damages, or penalties.
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which
is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing
such proprietary and/or confidential information shall be clearly identified and marked as “Confidential” and shall
be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT.
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential
and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such
confidential or proprietary material is developed. “Proprietary and/or confidential information” is not meant to
include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully
disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party;
(iii)is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by
unaffiliated third parties engaged in the same business or businesses as the CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/
or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a
public disclosure request is made to view materials identified as “Proprietary and/or confidential information” or
otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such
records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent
jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the
AGENCY will release the requested information on the date specified.
The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that
may include a sub-consultant’s proprietary and/or confidential information. The CONSULTANT notification to the
sub-consultant will include the date that such records will be released by the AGENCY to the requester and state
that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure
the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain
a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive
and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,
liabilities, or costs associated with the AGENCY’s said disclosure of sub-consultants’ information.
XX.Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years
from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all
“documents” pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all “documents”
pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT’s place
of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall
cooperate with AGENCY and assist in the production of all such documents. “Documents” shall be retained until
all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past
the six (6) year retention period.
For purposes of this AGREEMENT, “documents” means every writing or record of every type and description,
including electronically stored information (“ESI”), that is in the possession, control, or custody of the
CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENT ‘s,
appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten
notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records,
work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings,
Agreement Number:
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tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or
telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or
description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the
CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original,
or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original.
For purposes of this AGREEMENT, “ESI” means any and all computer data or electronic recorded media of any
kind, including “Native Files”, that are stored in any medium from which it can be retrieved and examined, either
directly or after translation into a reasonably useable form. ESI may include information and/or documentation
stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe
Acrobat, SQL databases, or any other software or electronic communication programs or databases that the
CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup
tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other
electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any
personal devices used by the CONSULTANT or any sub-consultant at home.
“Native files” are a subset of ESI and refer to the electronic format of the application in which such ESI is normally
created, viewed, and /or modified.
The CONSULTANT shall include this section XX “Records Maintenance” in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the
“Execution Date” box on page one (1) of this AGREEMENT.
Signature Date
Signature Date
Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office
of the Attorney General.
Agreement Number:
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Exhibit A
Scope of Work
Project No.
Agreement Number:
Exhibit A - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1July 19, 2022 J - 17
City of Port Angeles 234-2191-XXX
Signal Controller Upgrades 1 July 2022
TR0120
SCOPE OF WORK
City of Port Angeles
Signal Controller Upgrades
TR0120
INTRODUCTION
The City of Port Angeles (City) received a grant from the Highway Safety Improvement Program’s (HSIP) 2020 City
Safety funding to finance the design, environmental documentation, right-of-way, and construction phases of the
Signal Controller Upgrades project (Project). The Project consists of upgrading signal control equipment
(controllers and cabinets) to implement lead pedestrian interval (LPI) and blank-out no turn on red signs where
warranted, corridor-level signal coordination and detection to address crashes and corridor flow and efficiency,
and signal preemption. Per the City’s Americans with Disabilities Act (ADA) Transition Plan, pedestrian countdown
signal heads and audible pedestrian signal (APS) pushbuttons will be required at each intersection that upgrades
signal controllers, replaces signal heads, or replaces pedestrian detectors. Additional work may include curb ramp
upgrades, signing, and utility work as needed to coincide with the signal upgrades. Improvements will be assessed
at the following intersections:
· Grant-eligible intersections (13 total):
W 1st St and Oak St
W 1st St and Laurel St
E 1st St and Lincoln St
E 1st St and Peabody St
E 1st St and Race St
E 1st St and Ennis St
E 1st St and Golf Course Road
W Front St and Oak St
W Front St and Laurel St
E Front St and Lincoln St
E Front St and Race St
E Front St and Ennis St
Hwy 101 and Del Guzzi Dr
In addition to the grant-funded work, City local funds will be used to study and provide recommendations for
signal upgrade improvements at several additional signals outside of the grant scope of work. The following
intersections will be analyzed during the alternatives analysis phase which will result in a preferred design
alternative with recommended improvements at these intersections. However, work to complete final design and
construct any improvements at these intersections is outside the scope of this Project. Improvements using local
funds will be assessed at the following intersections:
· Locally funded intersections (12 total):
Lincoln St and 3rd St
Lincoln St and 5th St
Lincoln St and 8th St
Lincoln St and Lauridsen Blvd
July 19, 2022 J - 18
SCOPE OF WORK (continued)
City of Port Angeles 234-2191-XXX
Signal Controller Upgrades 2 July 2022
TR0120
Peabody St and 5th St
Peabody St and 8th St
Race St and 5th St
Race St and 8th St
Race St and Lauridsen Blvd
Cherry St and 8th St
Pine St and 8th St
Marine Drive and S Tumwater Truck Route
A map of the signal locations included in the Project is shown in Figure 1.
Figure 1. Signal Locations in scope
The Project is federally funded and has a Design Disadvantaged Business Enterprise (DBE) goal of 13%.
Lincoln Street, 1st Street, Front Street, and Marine Drive are within Washington State Department of
Transportation (WSDOT) State Routes (SR) 101 (US 101) and SR 117. Work within these corridors will require
WSDOT Olympic Region input and design documentation. Because of the Project’s federal funding, all other
design, environmental and right-of-way acquisitions will require WSDOT Local Programs oversight and approvals.
Parametrix (Consultant) will lead coordination with WSDOT, with input and support provided by the City.
July 19, 2022 J - 19
SCOPE OF WORK (continued)
City of Port Angeles 234-2191-XXX
Signal Controller Upgrades 3 July 2022
TR0120
Detailed scope-of-service information, including a description of services, assumptions, and deliverables for each
work element and subtask, is provided below. This scope of services describes the scope of work anticipated to be
required through final design, however, only work described in Task 01 (Project Management) and Task 02
(Preliminary Design) are included in the Agreement at this time. Work described under Task 03 (Final Design) is
anticipated to be added by supplement to the Agreement at a future date.
Optional services beyond those stated in this scope of services may include:
· Final Design as described under Task 03 of this Scope of Work.
· Right-of-way acquisition services as noted. It is anticipated that should these services be required,
Consultant will subcontract with RES Group NW, a DBE.
· Bid support and construction management.
· Other services to support the Project if requested by the City.
Budget for these optional services is not included in the Agreement at this time, but may be added, if necessary,
through the management reserves or by a supplement to the Agreement.
General Project Assumptions
· Stormwater upgrades will be minor and include replacement of portions of the stormwater infrastructure
and addition to new inlets and catch basins, as needed. The Project will be exempt from all minimum
requirements per the 2019 Department of Ecology Stormwater Management Manual’s definition of
pavement maintenance practices and, therefore, no Best Management Practice (BMP) design is included
within this scope of work.
· Relocation of franchise utilities (power and communications) by others.
· No geotechnical investigation is required for this Project or is included in this scope of work. Should
geotechnical investigation be required, a supplement may be necessary.
· No channelization revisions are required for this Project. Should channelization improvements be
required, a supplement may be necessary.
· The Plans, Specifications, and Estimate (PS&E) will require review and approval from the WSDOT
Highways and Local Programs (Local Programs) prior to soliciting bids. The Consultant will be responsible
for leading coordination with Local Programs.
· The City will be responsible for advertisement and distribution of final documents for bidding.
· The schedule for this Project includes agency review durations based on past project experience.
However, neither the City nor the Consultant can control these review durations.
· A 10-month total Project schedule is assumed – July 2022 through April 2023.
Design Standards and References
The following design standards and references are to be followed during the development of the Project:
· 2023 WSDOT Standard Specifications and General Special Provisions.
· City’s Engineering Design and Construction Standards.
July 19, 2022 J - 20
SCOPE OF WORK (continued)
City of Port Angeles 234-2191-XXX
Signal Controller Upgrades 4 July 2022
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· American Association of State Highway and Transportation Officials (AASHTO) 7th Edition (2018) of
“Policy on Geometric Design of Highways and Streets” (Green Book).
· 2009 Manual on Uniform Traffic Control Devices with Revisions 1 and 2 (MUTCD).
· 2019 Department of Ecology Stormwater Management Manual for Western Washington (SWMMWW).
· WSDOT Local Agency Guidelines (LAG) Manual.
· City’s Standard Special Provisions (Specifications).
· WSDOT Standard Plans as required. (WSDOT standard plans, if used, need to be cross referenced with
City standards to determine any discrepancies and provide design if not congruent.)
· WSDOT Design Manual (Design Manual).
The Consultant will conduct services under the Agreement based on the versions of the above-stated design
standards that are current at the time of signing the Agreement. If updated versions of the standards become
available and/or effective during the term of the Agreement, the Consultant and City will discuss potential
implications to the Project. This will include the Consultant’s estimate of the cost of additional services, if any, to
update Project designs and deliverables. The City will determine if updated standards shall be used. Additional
cost of Consultant services, if any, will be compensated through the management reserve or as a supplement to
the Agreement.
The Consultant will prepare all drawings using AutoCAD Civil3D 2022. Spreadsheets will be prepared using
Microsoft (MS) Excel (version 2016 compatible) and text documents in Microsoft Word (version 2016
compatible).
Unless specifically noted otherwise, all plans will be completed at a 1 inch = 20 feet scale on a sheet size of
22 inches by 34 inches. The City will provide the Consultant with the City’s AutoCAD template for use in preparing
plan sheets. All deliverables will be electronic.
TASK 01 – PROJECT MANAGEMENT
Subtask 01 – Project Management
Objectives
The objective of this subtask is to provide overall Project management of the Consultant contract with the City.
This subtask includes general management functions as follows:
· Schedule and coordinate the work of Consultant team members and ensure that work is completed
accurately and within scope and budget.
· Coordinate with City staff including:
Prepare and submit monthly progress billings to the City.
Provide additional identification of issues and proposed solutions if unforeseen issues arise.
Provide a design schedule.
· Meet with the City virtually on up to four occasions as follows:
Kickoff Workshop with City staff and the Project team to confirm design objectives, issues, and
schedule.
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Review Alternative Analysis.
Review preliminary design (30%).
Review 90% design.
· Meet with the City for regular coordination virtually on up to ten occasions as follows:
Once monthly coordination meetings outside of the formal design review meetings noted above.
Deliverables
Deliverables for this subtask include:
· Monthly progress reports and invoices (10).
· Meeting agendas and notes for the four (4) City design review meetings noted above.
· Project design schedule (1).
Assumptions
Assumptions for this subtask include:
· Delays due to unforeseen circumstances (i.e., additional meetings or extended review periods) may result
in additional effort necessary for project management and administration which may require a
supplement.
· Virtual design review meetings (kickoff, alternatives analysis, 30% and 90%) will be attended by up to two
(2) Consultant staff and one subconsultant staff and will require a total of 2 hours each.
· Monthly video conference calls with City staff will be attended by up to two (2) Consultant staff and will
require a total of 1/2 hour each.
Subtask 02 – Community Outreach and Stakeholder Coordination
Goal
To provide engineering and project management support for community outreach and property owner
coordination efforts.
Approach
Consultant will support City staff with community outreach efforts by preparing a presentation graphic for use at
outreach meetings and in the City s community outreach letter, preparing the community outreach letter, and
providing public response survey questions for City use.
Deliverables
The deliverables for Subtask 01.2 will be determined prior to Consultant initiating work under this subtask.
Assumptions
The following are assumptions for this subtask include:
· Services to be completed under this subtask include:
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Prepare one (1) presentation graphics to be included in a community outreach letter (in electronic
PDF).
Prepare a community outreach letter using the City-provided form.
Providing up to one round of survey questions for City use in surveying public input regarding the
Project.
· No consultant time to attend community outreach or stakeholder coordination meetings is included in
this scope of work.
· The community outreach letter will be mailed and distributed by the City.
· The survey will be prepared and distributed by the City.
· Meeting minutes, agendas, meeting invitations, and all other materials and coordination as required to
set up and complete community outreach meetings will be completed by City staff.
· All graphics are assumed to be transmitted to the City electronically.
· Additional community outreach or stakeholder coordination subtasks beyond those described in this
subtask may require a supplement.
Subtask 03 – Quality Control and Quality Assurance
Goal
To prepare a quality management plan for the Project and to complete internal quality reviews of each
deliverable as noted below.
Approach
Consultant will perform quality control and quality assurance reviews of each deliverable including:
· Alternatives Analysis Memorandum
· Traffic Analysis Memorandum
· WSDOT Design Documentation Submittals including – Summary of Design, Maximum Extent Feasible
(MEF) Report, and Full Package Submittals
· 30% Plans and Estimate Package
· 90% PS&E Package
· Final Bidding Documents
Deliverables
· Independent quality reviews of each deliverable listed on Consultant internal standard comment
response sheets (electronic PDF format)
· Quality Management Plan (PDF format)
Subtask 04 – Transportation Engineering Support Services as Requested
Goal
The purpose of this subtask is to facilitate timely response by Consultant to needs that are anticipated on the
City’s historic use of engineering services for evaluation of transportation projects and studies.
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Approach
Consultant and its subconsultants shall provide professional traffic and transportation engineering, and right-of-
way acquisition services to the City at the specific direction of authorized City staff. No such assistance or services
shall be provided unless specifically directed by the City. The budget for this subtask is a contingency allowance
that includes labor and expenses.
TASK 02 – PRELIMINARY DESIGN
Subtask 01 – Alternatives Analysis
Goal
To evaluate existing conditions at all grant-funded intersections included in the scope of work, recommend design
solutions at each intersection, evaluate the recommended designs at each intersection, and then select a
preferred design alternative to be carried forth into preliminary design.
Approach
Following the Kickoff Workshop meeting with the City as noted in Subtask 01.01, the Consultant will complete a
field visit to observe the existing conditions and deficiencies at each intersection in the scope of work. The
Consultant will also complete field measurements on existing ADA compliance upgrade locations. After
completing the field visit, Consultant will evaluate potential design solutions for each intersection. The design
solutions will be shown schematically on a plan view figure. Design solutions will be evaluated for their
performance or how well they address the deficiency noted at each intersection during the field visit. They will be
evaluated for their impacts to right-of-way and environmental impacts. Finally, a conceptual-level cost estimate
(including design, permitting, acquisition, and construction costs) will be prepared for each solution proposed at
each of the 13 grant-funded intersections. This evaluation will be summarized in a memorandum that will include
the conceptual layouts at each intersection and evaluation matrix.
Following City review of the memorandum and Project matrix, the Consultant will attend an Alternatives Analysis
design review meeting (included in Subtask 01.01). Together at this meeting, the City and Consultant will select a
preferred design alternative for each intersection to carry forward to final design. The preferred design
alternative will then be presented to WSDOT Olympic Region Traffic for concurrence as noted in Subtask 02.05.
Following the meeting with WSDOT Olympic Region Traffic, the preferred design solution will be adjusted as
necessary to arrive at a final alternative to carry forward to final design. This design alternative will be
documented via an amendment to the Alternatives Analysis Memorandum which will document the design
decisions resulting from feedback from both the City and WSDOT before moving forward with Preliminary Design.
Work during the Alternatives Analysis process will be completed in conjunction with the initial Traffic Analysis
work included in Subtask 02.04 and preliminary environmental review included in Subtask 02.03.
Deliverables
The following deliverables are associated with this subtask:
· Existing conditions field observation sheets (13)
· Draft Alternatives Analysis Memorandum, including figures and solution matrix (in electronic PDF)
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· Final Alternatives Analysis Memorandum, including figures and solution matrix (in electronic PDF)
Assumptions
The following assumptions are associated with this subtask:
· The field visit will take up to three 8-hour days, plus travel and hotel expenses. This field visit will be
attended by up to one (1) Consultant staff and one subconsultant staff (time included in Subtask 02.04)
for 2 days, and two (2) Consultant staff for 1 day.
· Up to two (2) submittals of the Alternatives Analysis Memorandum will be necessary to arrive at a
preferred design alternative. If additional submittals are required, a supplement may be necessary.
· Meeting time with City and WSDOT is included in other subtasks in this Scope.
Subtask 01C – Alternatives Analysis (Locally Funded Intersections)
Goal
To evaluate all locally funded intersections included in the scope of work, recommend design solutions at each
intersection, evaluate the recommended designs at each intersection, and then select a preferred design
alternative to be carried forth into preliminary design in a future project (outside of this scope of work).
Work in this subtask includes the same approach, deliverables, and assumptions as Subtask 02.01 but will be
prepared and submitted separately.
Subtask 02 – Survey and Mapping
Goal
To provide AutoCAD base maps as necessary to confirm limits of existing right-of-way and support
design/preparation of plans for bid documents. To determine right-of-way at each of the thirteen grant-funded
intersections.
Approach
Topographic Mapping
Consultant will provide topographic mapping of intersection corners only as shown in Table 1. The mapping limits
will be limited to the outside corners of each intersection and will not include full intersection topography.
Contours will be at 1-foot intervals. In addition, Consultant will include creating 811 tickets from the Call Before
You Dig website to place markings down for subsurface utilities.
The field survey for each intersection corner will be situationally based depending on the ADA Improvements to
be constructed at each corner as identified in the preferred design alternative and as defined in the Alternatives
Analysis process. While the exact survey needs for the Project will be determined in Subtask 02.01, for purposes
of scoping the work, the complexity of the field survey will be based on the survey needs code shown in Table 1.
The field survey will locate visible evidence of various improvements depending on the survey needs code shown
in Table 1 but may include the following improvements:
· Curbs
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SCOPE OF WORK (continued)
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· Corners of each electrical panel/junction box
· Top of water nut on water valves
· Sidewalks/Paths
· Buildings
· Driveways/curb cuts
· Storm drainage and storm drain structures
· Sanitary sewer manholes
· Electrical power vaults and associated surface features
· Telephone pedestals
· Natural gas
· Cable or fiber optic pedestals
· Street lighting
· Fire Hydrants
· Signage
· Meters or utility connects to existing buildings
Note: Our survey crews are not allowed to enter subsurface vaults. Our work will be conducted from the
surface using measure-down techniques. Crews will also not open any structure covers in excess of 80
pounds.
· Underground utility location paint marks set by others if visible at time of the field survey
· Significant trees with drip lines (6 inches or larger as measured 4-1/2 feet above the ground)
Right-of-Way Determination
Consultant will determine right-of-way at each of the 13 grant-funded intersections. Consultant will perform
records research for evidence of previous surveys, perform control measurements, and locate evidence of
occupation near each intersection.
Deliverables
· An electronic drawing file of the right-of-way boundary and topographic survey in AutoCAD Civil3D 2022
format
Assumptions
· If necessary, Consultant will be provided a current title report including all referenced documents for the
subject property prior to commencement of work.
· There will be no lateral parcel lines determined, only the right-of-way lines of each corresponding street
at the grant-funded intersections.
· If traffic control for survey and mapping purposes is needed, it will be provided by others. Any right of
entry or general permits required to complete the survey will be provided by others.
· The City will provide white paint in the intersection areas (listed above) to delineate the areas for which
the 811 Call Before You Dig locators need as parameters to locate the subsurface utilities.
· Consultant will be provided reasonable access to all areas requiring surveys.
· For safety reasons Consultant personnel are not permitted to enter enclosed utility structures. These
structures will be detailed and inventoried only to the extent feasible from the surface.
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· All electronic mapping standards will be based on Consultant drafting standards unless specified
otherwise.
· Consultant field crews may need to perform minor brushing with machetes to conduct this survey, and
we have the City’s permission to do so.
· We have not accounted for the cost of an independent utility locating service to identify the location of
existing underground utilities.
· We have not accounted for the cost of an arborist in this scope of work.
· The setting of any survey monuments at any of the right-of-way boundary points of the subject property
intersections has not been included in this scope of work. The right-of-way lines will be merged into the
topographic mapping, as appropriate, and shown for graphical purposes only. This service can be
provided, if required, at a later date; however, any setting of property corners and filing of a Record of
Survey (if required) will be considered additional services and billed separately as described below.
· Unless otherwise specified by the client, Horizontal Datum shall be North American Datum of 1983
(NAD 83/91) Washington Coordinate System, North Zone, and Vertical datum shall be North American
Vertical Datum of 1988 (NAVD88).
Subtask 03 – Environmental Documentation
Goal
To complete an environmental review during the Alternatives Analysis phase for each of the 13 grant-funded
signal locations resulting in a permit matrix. To meet with WSDOT Local Programs to confirm environmental
documentation approach and assumptions. To prepare a National Environmental Policy Act (NEPA) Categorical
Exclusion Documentation Form pursuant to WSDOT requirements.
Approach
During the Alternatives Analysis phase, Consultant will complete a concurrent environmental review of each of
the 13 grant-funded signal locations included in the scope of work. The results will be documented in tabular
format. Once the initial review is complete, Consultant will attend a meeting with WSDOT Local Programs
environmental staff to confirm results of environmental review and documentation requirements for the signal
locations selected to carry forward to final design.
During the 30% design phase, Consultant will prepare a Permit Matrix for the selected Project alternative.
Consultant will prepare a WSDOT NEPA Categorical Exclusion Documentation Form during the 90% design phase
based on the final selected signal locations.
Deliverables
· Permit Matrix (in electronic PDF format)
· Draft and Final NEPA Categorical Exclusion Documentation Form (in electronic PDF format)
Assumptions
· No critical areas, critical areas buffers, or other resources regulated under Chapter 15.20 City of Port
Angeles Code will be impacted by the Project. If potential impacts to critical areas are identified during
the course of the Project that trigger additional environmental documentation or permitting, a
supplement may be required.
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· Because the Project includes federal funding administered by WSDOT, the Project is required to comply
with NEPA and associate crosscutting authorities. The Project is presumed to be able to be designed and
implemented to qualify as a Categorical Exclusion (CE). Documentation of compliance with NEPA will be
via WSDOT standard form WSDOT Form 140-100. No additional documentation, discipline reports, or
studies will be required. If WSDOT requires additional documentation to demonstrate compliance with
NEPA or other crosscutting authorities, a supplement may be required.
· Because the Project includes federal funding administered by WSDOT, the Project is required to comply
with Section 106 of the National Historic Preservation Act. The Project is presumed to be able to be
designed and implemented to have minimal potential to cause effects as defined in the Statewide
Programmatic Agreement (PA). Documentation of No Cultural Resources Services or review will be
required for the Project. An Area of Potential Effects is not required for the Project. If cultural resources
services are required, a supplement will be necessary.
· Because the Project includes federal funding administered by WSDOT, the Project is required to comply
with Section 7 of the Endangered Species Act (ESA) and the Magnuson-Stevens Act. The Project is
presumed to be able to be designed and implemented to have no effect on ESA-listed species or critical
habitat or Essential Fish Habitat (EFH). Documentation of compliance with Section 7 of the ESA and the
Magnuson-Stevens Act can be accomplished via Parts 5 and 6, respectively, of WSDOT Form 140-100. If
WSDOT requires a Biological Assessment or No Effect Letter, a supplement will be necessary.
· Per City direction, it is assumed that the nature of the work on this project is categorically exempt from
State Environmental Policy Act (SEPA). The scope of services and budget estimate do not include
preparation of a SEPA Checklist. If documentation or assessments are required by the City pursuant to
SEPA, a supplement may be necessary.
· Any right-of-way, street use, land use, construction, or other permits required to complete this work will
be completed by the City or others. The preparation and submittal of permit applications is not included
in this scope of work. Should Consultant be requested to prepare additional permit applications or
submittals, a supplement may be required.
· No shoreline related permits will be required to complete this work.
Subtask 04 – Traffic Analysis and Signal Timing (PH Consulting)
Goal
To complete data collection, site reconnaissance, existing conditions analysis, operational analysis, and traffic
signal timing of the grant-funded intersections.
Approach
Consultant will contract with PH Consulting to complete traffic analysis and signal timing. A copy of the scope and
fee for PH Consulting is enclosed with this proposal (see Exhibit E).
PH Consulting will complete an existing conditions review, including collecting and reviewing data and completing
a field review of signal operations to document safety deficiencies. After completing a field review, PH Consulting
will develop an existing conditions Synchro model, recommend safety improvements, and prepare an Existing
Conditions Memorandum.
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After the preferred design alternative is selected, PH Consulting will then prepare signal timing plans for the
grant-funded signals.
Deliverables
· Draft and Final Existing Conditions Memorandum (in electronic PDF)
· Draft and Final Safety Operations Memorandum (in electronic PDF)
· 90% Corridor Timing Plan and Technical Memorandum
· Final Corridor Timing Plan and Technical Memorandum
· Synchro models with proposed signal timing/coordination plans
· Timing/coordination cards as applicable with the final corridor timing plans
Assumptions
For assumptions for this subtask, see the PH Consulting scope and fee enclosed with this proposal.
Subtask 04C – Traffic Analysis and Signal Timing (Locally Funded Intersections) (PH Consulting)
Goal
To complete data collection, site reconnaissance, existing conditions analysis, operational analysis, and traffic
signal timing of the locally funded intersections.
Work in this subtask includes the same approach, deliverables, and assumptions as Subtask 02.04 but will be
prepared and submitted separately.
Consultant will contract with PH Consulting to complete traffic analysis and signal timing. A copy of the scope and
fee for PH Consulting is enclosed with this proposal.
Subtask 05 – WSDOT Design Documentation
Goal
Prepare all required WSDOT Design Documentation for the Development Services and Local Programs offices for
this project including: a Traffic Analysis Memorandum (prepared under Subtask 02.04), Summary of Design (SOD),
Maximum Extent Feasible (MEF) Report, Full Package Submittal (FPS), and “Patented/Proprietary Item
Certification.” WSDOT Design Documentation will meet WSDOT Olympic Region Development Services and Local
Programs requirements.
To attend an Alternatives Analysis review meeting with WSDOT to confirm approach and assumptions for
preferred design alternative prior to moving forward with preliminary and final design, and to then meet with
WSDOT monthly to coordinate design documentation submittals.
Approach
WSDOT Coordination Meetings
Attend an Alternatives Analysis review meeting with WSDOT at the conclusion of the Alternatives Analysis phase.
This meeting will be attended by WSDOT Local Programs, WSDOT Development Services, Region Traffic, and the
environmental reviewer and right-of-way staff.
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Additional coordination meetings will be held monthly with WSDOT through the Project life cycle to coordinate
design and submittals.
Traffic Analysis Memorandum (Prepared under Subtask 02.04)
At the conclusion of the Alternatives Analysis phase, the Consultant will prepare a Traffic Analysis Memorandum
to reflect this preferred alternative design. A draft Traffic Analysis Memorandum will be prepared along with the
30% (or first) Full Package Submittal for review by City and WSDOT staff. The Consultant will respond to and
incorporate comments from WSDOT and City into the final Traffic Analysis document. The Traffic Analysis
Memorandum will be prepared and submitted at the same time as the 90% (or second) Full Package Submittal.
Summary of Design
Consultant will prepare a Summary of Design (SOD) meeting WSDOT Development Services requirements. A draft
SOD will be prepared along with the 30% (or First) Full Package Submittal for review by City and WSDOT staff.
Consultant will respond to and incorporate comments from WSDOT and City into the final SOD document. The
final SOD will be prepared and submitted at the same time as the 90% (or Second) Full Package Submittal.
Maximum Extent Feasible
At the 90% design level, along with the Second Full Package Submittal, Consultant will prepare a Draft MEF report
for the elements on the Project where the nature of the existing facilities makes it virtually impossible to comply
with applicable accessibility standards through a planned alteration. The document will be prepared in
accordance with Chapter 29 of the LAG Manual and Chapter 1510 of WSDOT’s Design Manual. Once comments
are received on the Second Full Package Submittal, Consultant will prepare and submit a Final MEF report to be
submitted along with the Final Full Package Submittal for WSDOT approval.
Full Package Submittal
At the conclusion of the 30% design phase, Consultant will prepare a preliminary Full Package submittal in
accordance with the WSDOT Olympic Region Development Services Developer Agreement Full Package Submittal
Checklist. Upon receipt of comments from WSDOT on the first Full Package Submittal, and upon completion of
the 90% design phase, Consultant will prepare comment responses and will resubmit a Second Full Package
Submittal for final WSDOT approval. Once comments are received on the Second Full Package Submittal and prior
to preparing final bidding documents, Consultant will prepare and submit a Final Full Package Submittal for
WSDOT approval.
Patented/Proprietary Item Certification
At the 90% design phase, along with the Second Full Package Submittal, Consultant will prepare a
Patented/Proprietary Item Certification form in accordance with WSDOT Form 140-051 for all proprietary items to
be specified on the Project. No review comments are expected on this form. The intent is to keep this form with
the City’s project files.
Deliverables
· Draft Traffic Analysis Memorandum (electronic PDF format) – prepared under Subtask 02.04
· Final Traffic Analysis Memorandum and Draft Traffic Analysis comment responses (electronic PDF
format) – prepared under Subtask 02.04
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· Draft Maximum Extent Feasible Report (electronic PDF format)
· Final Maximum Extent Feasible Report and Draft MEF comment responses (electronic PDF format)
· Draft Summary of Design (electronic PDF format)
· Final Summary of Design and Draft SOD comment responses (electronic PDF format)
· First Full Package Submittal and Full Package Submittal checklist (11x17 electronic PDF format)
· First Full Package Submittal comment responses and Second Full Package Submittal (11 x17 electronic
PDF format)
· Second Full Package Submittal comment responses and Final Full Package Submittal (11 x17 electronic
PDF format)
· Patented/Proprietary Item Form (in electronic PDF format)
Assumptions
· Up to two (2) submittals of the Traffic Analysis Memorandum, Maximum Extent Feasible Report and
Summary of Design, and up to three (3) submittals of the Full Package Submittal will be necessary for
WSDOT approval. If additional submittals are required, a supplement may be necessary.
· The Alternatives Analysis design review meeting with WSDOT will be held virtually. This meeting will be
attended by up to three (3) Consultant staff and one subconsultant staff and will be require a total of
2 hours.
· Up to nine coordination meetings with WSDOT will be required. It is assumed that these meetings will be
held virtually. WSDOT coordination meetings will be attended by up to two (2) Consultant staff and one
subconsultant staff and will require a total of 1 hour each. Additional meetings with WSDOT may require
a supplement.
· Preparation of an Intersection Control Evaluation report, Plans for Approval or Design Analyses will not be
required. Should additional WSDOT Design Documentation not noted in this scope be required, a
supplement may be needed.
· Any development services review fees associated with this subtask will be paid the City.
Subtask 06 – 30% Design
Goal
To prepare preliminary (30%) plans and an opinion of cost to the City for review prior to moving towards final
design.
Approach
The budget estimate for this project includes the design of signal and ADA improvements as shown in Table 1.
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Table 1
Intersection Signal Owner Quadrant
New
Controller
Add new PPB
and new Post
Add new
PPB
Extension
on Existing
Pole
Add
APS
Clear Space
ONLY
Replacement/
Design
Pedestrian
Circulation
Panel
Replacement
Full Ramp
Replacement
Survey
Needs*
1st and Oak City Y
NW 2 0 2 1 Y 0 2
NE 0 0 2 0 N 0 4
SE 0 0 2 0 N 0 4
SW 1 1 2 1 Y 0 2
1st and Laurel City Y
NW 0 0 2 0 N 0 4
NE 2 0 2 0 Y 0 2
SE 0 1 1 0 N 0 3
SW 0 0 1 0 N 0 4
1st and Lincoln WSDOT Y
NW 2 0 2 0 Y 2 1
NE 0 0 2 0 N 0 3
SE 0 2 2 2 Y 0 2
SW 0 1 2 0 N 0 3
1st and Peabody WSDOT Y
NW 0 2 2 1 Y 0 2
NE 0 2 2 0 N 0 3
SE 0 2 2 0 N 0 3
SW 0 2 2 0 N 0 3
1st and Race WSDOT Y
NW 0 2 2 1 Y 0 2
NE 0 2 2 0 Y 0 1
SE 0 2 2 2 Y 0 2
SW 0 2 2 0 0 0 2
1st and Ennis WSDOT N
1st and Golf Course WSDOT Y
NE 1 0 1 0 N 0 3
Island E-E 1 0 1 1 N 0 3
Island E-W 0 1 1 0 N 0 3
Island W 2 0 2 0 N 0 3
SE 1 0 1 0 N 0 3
SW 2 0 2 1 N 0 2
Front and Oak City Y
NW 0 0 2 0 N 0 4
NE 0 2 2 0 N 0 4
SE 1 0 2 0 Y 0 2
SW 2 0 2 0 Y 1 flare 2
Front and Laurel City Y
NW 1 1 2 0 Y 0 2
NE 1 1 2 0 Y 0 2
SE 1 1 2 0 Y 0 1
SW 2 2 2 0 Y 0 2
Front and Lincoln WSDOT Y
NW 2 0 2 0 Y 0 2
NE 2 0 2 0 Y 1 1
SE 0 2 2 0 N 0 2
SW 1 1 2 0 Y 1 1
Front and Race WSDOT Y
NW 2 0 2 0 Y 0 2
NE 2 0 2 0 Y 0 1
SE 1 0 2 0 N 0 3
SW 0 1 2 0 N 0 1
Front and Ennis WSDOT N
Hwy 101 and Del Guzzi WSDOT Y
NW 0 1 1 0 N 0 3
SE 0 1 1 1 N 1 2
SW 1 0 2 1 N 1 2
Anticipated Signal and ADA Improvements By Intersection
1
2
3
4
Survey only curb, ex ramp, sidewalk w/ joints, ex poles and lids, one
hour of survey time
Flowline survey only supplemented by in field measurements, 30
minutes survey time
Assume OK per GIS, no survey time required
Survey Needs Code
Full Corner Survey, including buried utilities marked by locates, two
hours of survey time
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Consultant will complete Preliminary Plans as shown in the sheet list shown in Table 2 below:
Deliverables
The deliverables for this subtask include:
· Preliminary Plans (11-inch by 17-inch, half-size in electronic PDF format)
· Preliminary Opinion of Cost (in MS Excel and electronic PDF format)
Assumptions
Following are the assumptions for this subtask:
· Documents and figures will be prepared utilizing AutoCAD 2022 and using Consultant internal design
standards with the exception that plans will be prepared using the City’s Title Block.
· The City will provide the Consultant their latest plan sheet title block prior to the beginning of work on
Subtask 02.06.
· Demolition plans will not be separate but instead included on the curb ramp grading sheets.
· Any stormwater work will be included on the curb ramp grading sheets.
· Signal controller cabinets mounted to poles will be replaced in kind, and all other signal controller
cabinets will be replaced adjacent to existing cabinets.
· Existing conduit will not exceed fill limits with added wiring necessary for improvements.
· Existing conduit will be used except where new poles are required for APS compliance.
· Existing junction boxes will not exceed fill limits with added conduit necessary for improvements.
· Clear space replacement locations assumed based off of the City-provided geographic information system
data from the ADA Transition Plan.
· Full signal re-wiring will not be required at any intersection. No new Type II or Type III signal poles will be
relocated for this project.
· Preliminary plans will be based on the preferred design alternative developed in Subtask 02.01.
· Utility improvements are limited to minor drainage improvements required to replace curb ramps,
including placement of new inlets at low points and storm lateral connections to a trunk line. Design of
stormwater treatment or flow control or improvements beyond those necessary to drain the roadway
due to re-graded curb ramps is not included in this scope. Design services for utilities that are not
included in this scope of services may require a supplement.
Sheet Title Included # of Sheets Included # of Sheets Included # of Sheets
Cover Sheet, Index, Vicinity Map X 1 X 1 X 1
General Notes and Abbreviations X 1 X 1 X 1
Key Map, Survey Control Plan X 3 X 3 X 3
Curb Ramp, Demolition and TESC Intersection Details X 10 X 10 X 10
Electrical Plan X 13 X 13 X 13
Electrical Details 4 4
Traffic Control Plan (PH Constulting)X 3 X 3
TOTAL PLANS 28 35 35
Table 2
Signal Controller Upgrades Project - Sheet List
90% Submittal Final Submittal30% Submittal
Assumptions: 19 ADA compliance upgrades (clear space and full ramp replacement) at locations shown in Table 2, 2 ADA compliance upgrades per grading sheet, Signal
upgrades at 13 intersections, one intersection per electrical plan sheet.
July 19, 2022 J - 33
SCOPE OF WORK (continued)
City of Port Angeles 234-2191-XXX
Signal Controller Upgrades 17 July 2022
TR0120
· No structural engineering is required for this project. No wall design or construction is included in this
project. Should walls be determined necessary to complete these improvements, a supplement may be
necessary.
· Property restoration will be limited to restoring to match existing conditions. Landscape design and the
use of a landscape architect’s services will not be required for this project. If additional landscape design
services become necessary, a supplement may be required.
· No utility relocations or coordination will be required for this work. Should any utility relocations be
required, a supplement may be needed. Any existing utilities located within ADA improvements will be
documented in the MEF report included in Subtask 02.05.
· Comments received on the preliminary design will be incorporated into the 90% PS&E.
TASK 03 – FINAL DESIGN (NOT IN CONTRACT - FUTURE PHASE OF WORK)
Subtask 01 – 90% Plans, Project Manual and Estimate
Goal
To prepare 90% plans, Project Manual, and an opinion of cost to the City for review prior to final design.
Approach
Consultant will prepare 90% plans, opinion of cost, and Project Manual to include the sheets as listed above in
Table 2.
Additional work within this subtask includes:
· Responding to 30% City review comments.
Deliverables
The deliverables for this subtask include:
· 30% City comment response documentation sheet (in electronic PDF format)
· 90% plans (11-inch by 17-inch, half-size in electronic PDF format)
· 90% Opinion of Cost (in MS Excel format)
· Draft Project Manual (Contract Documents, Specifications Divisions 1 through 9) (in MS Word format)
Assumptions
Following are the assumptions for this subtask:
· Comments received on the 90% design will be incorporated into the Final Design plans, specifications,
and opinion of cost included in Subtask 03.02.
· The City will provide the Consultant their latest Project Manual template prior to the beginning of work
on Subtask 03.01.
July 19, 2022 J - 34
SCOPE OF WORK (continued)
City of Port Angeles 234-2191-XXX
Signal Controller Upgrades 18 July 2022
TR0120
Subtask 02 – Final Bid Documents
Goal
To assist City in preparation of final (Ad-ready) bidding documents.
Approach
Consultant will prepare final stamped plans, Project Manual, and opinion of cost to the Final Design level of
completion. The final design plans are anticipated to include the plan sheets as noted in Table 2.
Deliverables
The deliverables for this subtask include:
· Final stamped plans (in electronic PDF format)
· Final Opinion of Cost (in MS Excel and PDF format)
· Final Project Manual (in MS Word and PDF format)
End of Scope of Work
July 19, 2022 J - 35
Exhibit B
DBE Participation
Agreement Number:
Exhibit B - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1 July 19, 2022 J - 36
City of Port Angeles 234‐2191‐XXX
Signal Controller Upgrades 1 June 2022
Project No. TR0120
Disadvantaged Business Enterprise Inclusion Plan
City of Port Angeles
Signal Controller Upgrades
TR0120
Disadvantaged Business Enterprise Inclusion Plan
Founded as an MBE firm in 1969, Parametrix understands the challenges that Disadvantaged Business Enterprises
(DBEs) face as they seek opportunities to expand their business. This plan outlines Parametrix’s commitment to
meet the DBE requirement of 13 percent established for this project.
SECTION 1 – SUBCONTRACTING
The table below lists the values as a percentage of the contract amount that Parametrix anticipates for
participation by DBE firms.
Table 1. DBE Participation Percentages
Certification of Business Participation Anticipated Percentage
Disadvantaged Business Enterprise 22.7%
SECTION 2 – DIVERSE BUSINESS SUBCONTRACTORS
Subconsultants anticipated to be used on this project are listed below, along with descriptions of tasks to be
performed.
Table 2. Subconsultant Task Descriptions
Name of DBE
DBE
Certifications Task Description
Anticipated DBE
Subcontract Value
PH Consulting D5M0024799 Traffic Analysis, Signal Timing, Traffic Control Plans
$78,576.50
* It is the intent of Parametrix to also use RES Group NW, DBE Certification Number D4F0023741, for ROW
Acquisition Services should those services become necessary through the course of the project.
SECTION 3 – DESIGNATED DBE LIAISON
The DBE Liaison for this project will be Mallory Wilde, the Project Manager. Her contact information is:
Mallory Wilde, P.E.
Parametrix
Email: MWilde@parametrix.com
Phone number: (360) 850‐5325
$59,832.50
July 2022
July 19, 2022 J - 37
SCOPE OF WORK (continued)
City of Port Angeles 234‐2191‐XXX
Signal Controller Upgrades 2 June 2022
Project No. TR0120
Disadvantaged Business Enterprise Inclusion Plan
Mallory’s responsibilities as the DBE Liaison include:
Providing monthly updates to the City’s Project Manager that include utilization of DBE subconsultants,
progress to date, and projections for future work.
Ensuring success of the DBE firms on the team by supporting them in learning the processes and
procedures of the City’s contracting.
SECTION 4 – DBE GOAL ATTAINMENT STRATEGY
Achieving the DBE requirement of 13 percent for this project will be accomplished by assigning Right‐of‐Way
Planning to RES Group NW; and Traffic Analysis, Signal Timing, and Traffic Control Plan preparation to PH
Consulting. Their participation will be monitored frequently and reported on monthly invoices. Parametrix has
successfully teamed with these firms on previous projects.
SECTION 5 – PROMPT PAYMENT AND DISPUTE RESOLUTION
The Parametrix process for monitoring and ensuring prompt payment to subconsultants starts with establishing
the calendar by which our billing cycle operates so the subconsultant’s invoice is timed with the Parametrix
invoice submittal to the client. A calendar is provided to the subconsultant identifying the cutoff date for each
monthly invoice. Parametrix’s policy is to pay subconsultants no longer than 15 days after receiving payment from the
client. In the event that any portion of an invoice is disputed, payment will be made for the non‐disputed amounts.
For resolution of disputes, first a good faith negotiation between representatives of the subconsultant and
Parametrix would take place. This would start with the subconsultant and Parametrix project managers and
escalate to the principals of each firm if needed. The next step is nonbinding mediation under the Commercial
Mediation Arbitration Rules and Mediation Procedures of the American Arbitration Association using a neutral
mediator mutually acceptable to the parties, with the costs, therefore, shared equally. If the nonbinding
mediation is not successful, final remedy would be through Superior Court in Pierce County, Washington.
SECTION 6 – MONITORING AND REPORTING REQUIRED DBE PARTICIPATION
Our accounting system, BST10, allows us to track the monthly effort of the subconsultants and compare the
results against the planned level of effort. Our Project Manager will meet regularly with the subconsultant (in
person or via telephone), check progress, and address any questions or challenges they may have with either
their technical work or their share of the work in order to monitor and attain the required goal. A report
summarizing the status and progress toward goal attainment will be included with each monthly invoice and
progress report. We will submit this information via the Diversity Management and Compliance System reporting
system.
July 2022
July 19, 2022 J - 38
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
to use in preparing electronic files for transmission to the agency. The format and standards to be provided may
include, but are not limited to, the following:
I.Surveying, Roadway Design & Plans Preparation Section
A.Survey Data
B.Roadway Design Files
C.Computer Aided Drafting Files
Agreement Number:
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 4 July 19, 2022 J - 39
D.Specify the Agency’s Right to Review Product with the Consultant
E.Specify the Electronic Deliverables to Be Provided to the Agency
F.Specify What Agency Furnished Services and Information Is to Be Provided
Agreement Number:
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 2 of 4 July 19, 2022 J - 40
II.Any Other Electronic Files to Be Provided
III.Methods to Electronically Exchange Data
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 3 of 4 July 19, 2022 J - 41
A.Agency Software Suite
B.Electronic Messaging System
C.File Transfers Format
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 4 of 4 July 19, 2022 J - 42
Exhibit D
Prime Consultant Cost Computations
Agreement Number:
Exhibit D - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1 July 19, 2022 J - 43
Project: Port Angeles Signal Controller Upgrades - Preliminary Engineering
Direct Salary Cost (DSC):
Classification Man Hours =Rate =Cost
Senior Engineer 119 $72.12 $8,582.28
Senior Engineer 34 $80.68 $2,743.12
Senior Engineer 316 $63.40 $20,034.40
Engineer III 288 $46.67 $13,440.96
Scientist / Biologist IV 4 $54.91 $219.64
Planner III 14 $40.29 $564.06
Scientist / Biologist II 64 $31.17 $1,994.88
Survey Supervisor 21 $72.80 $1,528.80
Sr Surveyor 61 X $50.82 $3,100.02
Technical Lead 65 X $43.47 $2,825.55
Surveyor II 10 X $33.54 $335.40
Surveyor III 95 X $39.66 $3,767.70
Surveyor II 26 X $28.05 $729.30
Sr Project Control Specialist 14 X $47.98 $671.72
Project Accountant 5 X $36.63 $183.15
Publications Supervisor 39 X $40.56 $1,581.84
X
Total DSC =$62,302.82
Overhead (OH Cost -- including Salary Additives):
OH Rate x DSC of 172.55 % x $$62,302.82 $107,503.52
Fixed Fee (FF):
FF Rate x DSC of 30 % x $$62,302.82 $18,690.85
Reimbursables:
Survey Mileage - 1000 miles @ $0.585/mile $585.00
Survey Equipment (10 days $160/Use)$1,600.00
Per Diem Full Day Standard $74, 5 days $370.00
Per Diem Travel Day Standard $55.5, 9 days $499.50
Per Diem Lodging Standard $161, 8 days $1,288.00
Design Mileage - 1000 miles @ $0.585/mile $585.00
Other Direct Expenses Total:$4,927.50
Subconsultants: (See Exhibit E)
PH Consulting (DBE)$59,832.50
Subconsultants Total: $59,832.50
Management Reserve: $10,000.00
Grand Total $263,257.18
Mallory Wilde, P.E.Date:7/8/2022
WSDOT Form 140-089 EF Exhibit D Page 1 of 1
Exhibit D-1
Prime Consultant Cost Computations
Agreement Number:
July 19, 2022 J - 44
Mallory K. WildeChuck SchottMarc KendallKallyse CrawfordAdam MerrillAlyssa WorshamAmanda WeissLucas MillerKristy L. AllinsonSteven N SharpeJade L AustinMichael D'AgostinoBridget R. MacchioneChristy PopeSarah A. CrackenbergerAmanda B. LucasSr EngineerSr EngineerSr EngineerEngineer IIIScientist/Biologist IVPlanner IIIScientist/Biologist IISurvey SupervisorSr SurveyorTechnical LeadSurveyor IISurveyor IIISurveyor IISr Project Control SpecialistProject AccountantPublications SupervisorBurdened Rates (includes DL, OH, FF):$218.20 $244.10 $191.82 $141.20 $166.13 $121.90 $94.30 $220.26 $153.76 $131.52 $101.48 $119.99 $84.87 $145.16 $110.82 $122.71
Task SubTask Description Direct Cost Dollars OH Dollars (172.55%)FF Dollars (30%)Cost+OH+FF Lbr Hrs
01 Project Management $9,964.23 $17,193.28 $2,989.27 $30,146.78 152 47 34 35 16 0 0 0 0 0 0 0 0 0 10 5 5
01 Project Management $5,678.71 $9,798.61 $1,703.61 $17,180.94 90 43 0 27 0 0 0 0 0 0 0 0 0 0 10 5 5
Design Review Meetings (4)$1,337.76 $2,308.30 $401.33 $4,047.39 20 8 12
Monthly coordination calls with City (10 mos)$677.60 $1,169.20 $203.28 $2,050.08 10 5 5
Progress Reports (10 mos)$1,347.05 $2,324.33 $404.12 $4,075.50 25 10 5 5 5
Project Management - General (10 mos)$2,316.30 $3,996.78 $694.89 $7,007.97 35 20 10 5
02 Community Outreach and Stakeholder Coordination $1,144.56 $1,974.94 $343.37 $3,462.87 22 2 0 4 16 0 0 0 0 0 0 0 0 0 0 0 0
Presentation Graphics and Form Letter Preparation $1,144.56 $1,974.94 $343.37 $3,462.87 22 2 4 16
03 Quality Control and Quality Assurance $3,140.96 $5,419.73 $942.29 $9,502.97 40 2 34 4 0 0 0 0 0 0 0 0 0 0 0 0 0
Alternatives Analysis memorandum $466.96 $805.74 $140.09 $1,412.79 6 2 4
Traffic Analysis memo $253.60 $437.59 $76.08 $767.27 4 4
Summary of Design $161.36 $278.43 $48.41 $488.19 2 2
MEF Report $322.72 $556.85 $96.82 $976.39 4 4
Full Package Submittal $322.72 $556.85 $96.82 $976.39 4 4
30% Plans and Estimate $645.44 $1,113.71 $193.63 $1,952.78 8 8
90% PS&E $645.44 $1,113.71 $193.63 $1,952.78 8 8
Final Bidding Documents $322.72 $556.85 $96.82 $976.39 4 4
04 Transportation Engineering Support Services as Requested 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Transportation Engineering Support Services as Requested
02 Preliminary Design $52,338.59 $90,310.24 $15,701.58 $158,350.40 1023 72 0 281 272 4 14 64 21 61 65 10 95 26 4 0 34
01 Alternatives Analysis $10,341.79 $17,844.76 $3,102.54 $31,289.09 184 12 0 91 69 0 0 0 0 0 0 0 0 0 0 0 12
Prepare existing conditions intersection observation form $313.48 $540.91 $94.04 $948.43 6 2 4
Field visit including travel time $2,415.37 $4,167.72 $724.61 $7,307.70 41 30 11
Evaluate design solutions (13 intersections)$2,543.59 $4,388.96 $763.08 $7,695.63 43 4 26 13
Prepare alternative analysis figure (13 intersections)$1,542.40 $2,661.41 $462.72 $4,666.53 28 4 8 16
Conceptual cost estimates (13 intersections)$1,719.39 $2,966.81 $515.82 $5,202.01 30 4 13 13
Prepare draft alternative analysis memorandum $1,205.04 $2,079.30 $361.51 $3,645.85 24 8 8 8
Prepare final alternative analysis memorandum $602.52 $1,039.65 $180.76 $1,822.92 12 4 4 4
01C Alternatives Analysis (Locally Funded Intersections)$7,329.40 $12,646.88 $2,198.82 $22,175.10 132 12 0 56 52 0 0 0 0 0 0 0 0 0 0 0 12
Evaluate design solutions (12 intersections)$2,370.12 $4,089.64 $711.04 $7,170.80 40 4 24 12
Prepare alternative analysis figure (12 intersections)$1,542.40 $2,661.41 $462.72 $4,666.53 28 4 8 16
Conceptual cost estimates (12 intersections)$1,609.32 $2,776.88 $482.80 $4,869.00 28 4 12 12
Prepare draft alternative analysis memorandum $1,205.04 $2,079.30 $361.51 $3,645.85 24 8 8 8
Prepare final alternative analysis memorandum $602.52 $1,039.65 $180.76 $1,822.92 12 4 4 4
02 Survey and Mapping $12,286.77 $21,200.82 $3,686.03 $37,173.62 278 0 0 0 0 0 0 0 21 61 65 10 95 26 0 0 0
1st and Oak $456.14 $787.07 $136.84 $1,380.05 10 1 1 4 4
1st and Laurel $456.14 $787.07 $136.84 $1,380.05 10 1 1 4 4
1st and Lincoln $622.40 $1,073.95 $186.72 $1,883.07 14 1 1 6 6
1st and Pebody $539.27 $930.51 $161.78 $1,631.56 12 1 1 5 5
1st and Race $749.00 $1,292.40 $224.70 $2,266.10 17 1 1 8 7
1st and Ennis (no survey, field measurements)$0.00 $0.00 $0.00 $0.00 0
1st and Golf Course $622.40 $1,073.95 $186.72 $1,883.07 14 1 1 6 6
Front and Oak $456.14 $787.07 $136.84 $1,380.05 10 1 1 4 4
Front and Laurel $749.00 $1,292.40 $224.70 $2,266.10 17 1 1 8 7
Front and Lincoln $788.66 $1,360.83 $236.60 $2,386.09 18 1 1 8 8
Front and Race $788.66 $1,360.83 $236.60 $2,386.09 18 1 1 8 8
Front and Ennis (no survey, field measurements)$0.00 $0.00 $0.00 $0.00 0
Hwy 101 and Del Guzzi $456.14 $787.07 $136.84 $1,380.05 10 1 1 4 4
Travel Time $644.22 $1,111.60 $193.27 $1,949.09 18 12 6
811 tickets (13)$335.40 $578.73 $100.62 $1,014.75 10 10
Research $406.56 $701.52 $121.97 $1,230.05 8 8
Field work (13 Intersections)$1,455.84 $2,512.05 $436.75 $4,404.64 42 2 20 20
ROW Determination $2,760.80 $4,763.76 $828.24 $8,352.80 50 10 40
03 Environmental Documentation $3,465.42 $5,979.58 $1,039.63 $10,484.63 96 0 0 2 12 4 14 64 0 0 0 0 0 0 0 0 0
Coordination $161.16 $278.08 $48.35 $487.59 4 4
Background Review and Draft Permit Matrix $938.48 $1,619.35 $281.54 $2,839.37 28 2 2 24
Final Permit Matrix $164.97 $284.66 $49.49 $499.12 5 1 4
WSDOT Meeting $120.87 $208.56 $36.26 $365.69 3 3
Draft CE Form $1,461.03 $2,521.01 $438.31 $4,420.35 41 2 4 2 1 32
Final CE Form and Comment Responses $164.97 $284.66 $49.49 $499.12 5 1 4
Section 106 Review $453.94 $783.27 $136.18 $1,373.40 10 8 2
04 Traffic Analysis and Signal Timing $747.40 $1,289.64 $224.22 $2,261.26 12 2 0 8 0 0 0 0 0 0 0 0 0 0 2 0 0
Subconsultant Coordination $747.40 $1,289.64 $224.22 $2,261.26 12 2 8 2
04PH Traffic Analysis and Signal Timing (PH Consulting)0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
04C Traffic Analysis and Signal Timing (Locally Funded Intersections)$747.40 $1,289.64 $224.22 $2,261.26 12 2 0 8 0 0 0 0 0 0 0 0 0 0 2 0 0
Subconsultant Coordination $747.40 $1,289.64 $224.22 $2,261.26 12 2 8 2
04CPH Traffic Analysis and Signal Timing (Locallly Funded Intersections) (PH Consulting)0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Exhibit D-2 - PRELIMINARY ENGINEERING
Client: City of Port Angeles
Project: Signal Controller Upgrades
$10,000.00
(See below)
(See below)
7/8/2022July 19, 2022 J - 45
Mallory K. WildeChuck SchottMarc KendallKallyse CrawfordAdam MerrillAlyssa WorshamAmanda WeissLucas MillerKristy L. AllinsonSteven N SharpeJade L AustinMichael D'AgostinoBridget R. MacchioneChristy PopeSarah A. CrackenbergerAmanda B. LucasSr EngineerSr EngineerSr EngineerEngineer IIIScientist/Biologist IVPlanner IIIScientist/Biologist IISurvey SupervisorSr SurveyorTechnical LeadSurveyor IISurveyor IIISurveyor IISr Project Control SpecialistProject AccountantPublications SupervisorBurdened Rates (includes DL, OH, FF):$218.20 $244.10 $191.82 $141.20 $166.13 $121.90 $94.30 $220.26 $153.76 $131.52 $101.48 $119.99 $84.87 $145.16 $110.82 $122.71
Task SubTask Description Direct Cost Dollars OH Dollars (172.55%)FF Dollars (30%)Cost+OH+FF Lbr Hrs
Exhibit D-2 - PRELIMINARY ENGINEERING
Client: City of Port Angeles
Project: Signal Controller Upgrades
05 WSDOT Design Documentation $8,713.58 $15,035.28 $2,614.07 $26,362.94 153 32 0 49 62 0 0 0 0 0 0 0 0 0 0 0 10
Alternatives Analysis Design Review meeting $508.62 $877.62 $152.59 $1,538.83 8 4 2 2
Monthly coordination calls with WSDOT (9)$1,724.52 $2,975.66 $517.36 $5,217.54 25 16 9
Draft Summary of Design $500.16 $863.03 $150.05 $1,513.23 10 2 8
Final Summary of Design $313.48 $540.91 $94.04 $948.43 6 2 4
Draft MEF Report $1,412.40 $2,437.10 $423.72 $4,273.22 26 4 8 8 6
Final MEF Report $1,042.80 $1,799.35 $312.84 $3,154.99 20 8 8 4
First FPS and FPS Checklist $1,355.72 $2,339.29 $406.72 $4,101.73 24 4 8 12
Second FPS, FPS Checklist and Comment Response Package $771.20 $1,330.71 $231.36 $2,333.27 14 2 4 8
Final FPS, FPS Checklist and Comment Response Package $771.20 $1,330.71 $231.36 $2,333.27 14 2 4 8
Patented/Proprietary Item Form $313.48 $540.91 $94.04 $948.43 6 2 4
06 30% Design $8,706.83 $15,023.64 $2,612.05 $26,342.51 156 12 0 67 77 0 0 0 0 0 0 0 0 0 0 0 0
Cover sheet, index, vicinity map (1)$313.48 $540.91 $94.04 $948.43 6 2 4
General Notes and Abbreviations (1)$406.82 $701.97 $122.05 $1,230.83 8 2 6
Key map, survey control (3)$626.96 $1,081.82 $188.09 $1,896.87 12 4 8
Curb ramp, demolition and TESC intersection details (13)$3,920.79 $6,765.32 $1,176.24 $11,862.35 70 4 33 33
Electical Plan (13)$1,719.39 $2,966.81 $515.82 $5,202.01 30 4 13 13
Opinion of Cost $1,719.39 $2,966.81 $515.82 $5,202.01 30 4 13 13
03 Final Design (Not in Contract)$0.00 $0.00 $0.00 $0.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
01 90% Plans, Project Manual and Estimate (Not in Contract)$0.00 $0.00 $0.00 $0.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
02 Final Bid Documents (Not in Contract)$0.00 $0.00 $0.00 $0.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
1,175 119 34 316 288 4 14 64 21 61 65 10 95 26 14 5 39
Direct Labor Totals:$62,302.82 $8,582.28 $2,743.12 $20,034.40 $13,440.96 $219.64 $564.06 $1,994.88 $1,528.80 $3,100.02 $2,825.55 $335.40 $3,767.70 $729.30 $671.72 $183.15 $1,581.84
Direct Labor + OH Totals:$107,503.52 Overhead $14,808.72 $4,733.25 $34,569.36 $23,192.38 $378.99 $973.29 $3,442.17 $2,637.94 $5,349.08 $4,875.49 $578.73 $6,501.17 $1,258.41 $1,159.05 $316.03 $2,729.46
Fixed Fee (30%)$18,690.85 Fixed Fee $2,574.68 $822.94 $6,010.32 $4,032.29 $65.89 $169.22 $598.46 $458.64 $930.01 $847.67 $100.62 $1,130.31 $218.79 $201.52 $54.95 $474.55
Total DL+OH+FF $198,497.18 Total $25,965.69 $8,299.31 $60,614.08 $40,665.62 $664.52 $1,706.56 $6,035.51 $4,625.38 $9,379.11 $8,548.70 $1,014.75 $11,399.18 $2,206.50 $2,032.29 $554.12 $4,785.86
Check $188,497.18
Check Plus Management Reserve 198,497.18$
Subconsultants
Subtask 02.04PH Traffic Analysis/Signal Timing (Grant Funded) (PH Consulting)$38,599.20
Subtask 02.04CPH Traffic Analysis/Signal Timing (Locally Funded) (PH Consulting)$16,840.80
Subtask 03.01PH 90% Design (PH Consulting - Not in Contract)$0.00
Subtask 03.02 Final Bid Documents (PH Consulting - Not in Contract)$0.00
PH Consulting Direct Expenses $4,392.50
Subconsultants Total:$59,832.50
Other Direct Expenses
Survey Mileage - 1000 miles @ $0.585/mile $585.00
Survey Equipment (10 days $160/Use)$1,600.00
Per Diem Full Day Standard $74, 5 days $370.00
Per Diem Travel Day Standard $55.5, 9 days $499.50
Per Diem Lodging Standard $161, 8 days $1,288.00
Design Mileage - 1000 miles @$0.585/mile $585.00
Other Direct Expenses Total:$4,927.50
Project Total (Preliminary Engineering)$263,257.18
$188,497.18
TOTAL PLUS
MANAGEMENT
RESERVE
7/8/2022July 19, 2022 J - 46
May 12, 2022
Parametrix, Inc.
1019 39th Avenue SE, Suite 100
Puyallup, WA 98374-2215
Subject: Acceptance FYE 2021 ICR Cognizant Review
Dear Janice Walden:
We have accepted your firms FYE 2021 Indirect Cost Rate (ICR) of 172.55% of
Combined/Corporate (rate includes 0.11% Facilities Capital Cost of Money) based on
WSDOT Audit Office. This rate will be applicable for
WSDOT Agreements and Local Agency Contracts in Washington only. This rate may
be subject to additional review if considered necessary by WSDOT. Your ICR must be
updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
Any other entity contracting with your firm is responsible for determining the
acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
July 19, 2022 J - 47
O/H Certification; Nov 2010
Certification of Final Indirect Costs
Firm Name: Parametrix, Inc.
Indirect Cost Rate Proposal: 172.55
Date of Proposal Preparation (mm/dd/yyyy): 4/11/22
Fiscal Period Covered (mm/dd/yyyy to mm/dd/yyyy): 1/2/2021 - 12/31/2021
I, the undersigned, certify that I have reviewed the proposal to establish final indirect cost rates
for the fiscal period as specified above and to the best of my knowledge and belief:
1.) All costs included in this proposal to establish final indirect cost rates are allowable in
accordance with the cost principles of the Federal Acquisition Regulations (FAR) of title 48,
Code of Federal Regulations (CFR), part 31.
2.) This proposal does not include any costs which are expressly unallowable under the cost
principles of the FAR of 48 CFR 31.
All known material transactions or events that have occurred affecting the firm’s ownership,
organization and indirect cost rates have been disclosed.
Signature: ________________________________________________________________
Name of Certifying Official* (Print): Jeff Peacock
Title: President, CEO
Date of Certification (mm/dd/yyyy): 04/19/2022
*The “Certifying Official” must be an individual executive or financial officer of the firm at a level
no lower than a Vice President or Chief Financial Officer, or equivalent, who has the authority to
represent the financial information utilized to establish the indirect cost rate for use under Agency
contracts.
Ref. FHWA Directive 4470.1A available on line at:
http://www.fhwa.dot.gov/legsregs/directives/orders/44701a.htm
July 19, 2022 J - 48
PARAMETRIX, INC.
Statement of Direct Labor, Fringe Benefits and General Overhead
For the Fiscal Year Ended December 31, 2021
See accompanying notes. CNFSDONOTEMAIL
‐ 4 ‐
General Ledger
Balance for the
Fiscal Year Ended
December 31, Unallowable Proposed
2021 Expenses Ref. Amount Percent
Direct Labor $ 34,409,131 $ ‐ $ 34,409,131 100.00%
Fringe Benefits:
Vacation, sick leave, holidays 7,353,992 ‐ 7,353,992 21.37%
Payroll taxes 5,223,649 (33,028) E 5,190,621 15.09%
Medical insurance 4,707,654 ‐ 4,707,654 13.68%
ESOP retirement plan 11,495,150 ‐ 11,495,150 33.41%
Total Fringe Benefits 28,780,445 (33,028) 28,747,417 83.55%
General Overhead:
Administrative salaries 11,246,602 (71,054) A 11,175,548 32.48%
Training salaries 758,401 ‐ 758,401 2.20%
Bonuses/misc. salaries 9,287,479 (1,767,064) B 7,520,415 21.86%
Direct selling salaries 1,377,124 ‐ 1,377,124 4.00%
Bid and proposal salaries 3,514,619 ‐ 3,514,619 10.21%
Advertising expense 128,034 (128,034) C ‐ 0.00%
Direct selling expenses 61,160 (20,375) D 40,785 0.12%
Business taxes 2,047,195 ‐ 2,047,195 5.95%
Insurance 865,256 ‐ 865,256 2.51%
Office rent 4,180,663 ‐ 4,180,663 12.15%
Office expenses, supplies, remodeling and business meals 146,530 (56,038) F 90,492 0.26%
Staff appreciation/awards 70,137 (58,146) G 11,991 0.03%
Printing, copier/printer supplies 46,940 ‐ 46,940 0.14%
Telephone 187,302 ‐ 187,302 0.54%
Depreciation (including gain/loss on disposal) 1,652,585 ‐ 1,652,585 4.80%
Amortization 14,583 (14,583) H ‐ 0.00%
Auto expense 204,382 (11,938) I 192,444 0.56%
Billed in‐house autos (185,993) ‐ (185,993)‐0.54%
Office travel 161,663 (34,987) J 126,676 0.37%
Subscriptions, library material and dues 238,380 (26,232) K 212,148 0.62%
Donations 60,802 (60,802) L ‐ 0.00%
Professional licenses 30,559 ‐ 30,559 0.09%
Postage, couriers, freight 29,116 ‐ 29,116 0.08%
Training/education 208,380 ‐ 208,380 0.61%
Field equipment/supplies 120,008 ‐ 120,008 0.35%
Health and safety equipment/supplies 25,368 ‐ 25,368 0.07%
Billed in‐house equipment (382,220) ‐ (382,220)‐1.11%
Office equipment 178,810 (33) M 178,777 0.52%
Computer supplies, circuits 490,719 (779) M 489,940 1.42%
Software/maintenance 2,455,923 ‐ 2,455,923 7.14%
Recruiting costs 101,004 ‐ 101,004 0.29%
Payroll, legal and audit 24,080 187,962 N 212,042 0.62%
Temporary labor 17,438 17,438 0.05%
Consulting services 817,053 (114,000) O 703,053 2.04%
Bad debts 102,300 (102,300) P ‐ 0.00%
Utilities/building maintenance 72,689 ‐ 72,689 0.21%
Finance, bank charges (58,908) 66,578 Q 7,670 0.02%
Paycheck Protection Program credit (7,494,883) R (7,494,883)‐21.78%
Total General Overhead 40,296,163 (9,706,708) 30,589,455 88.90%
Total Indirect Costs 69,076,608$ (9,739,736)$ 59,336,872$ 172.45%
Percentage of Direct Labor (Less FCC)200.75%172.45%
Facilities cost of capital (FCC)37,736 S 37,736 0.11%
59,374,608$
Percentage of Direct Labor (Includes FCC)172.55%
Description
July 19, 2022 J - 49
PARAMETRIX, INC.
Statement of Direct Labor, Fringe Benefits and General Overhead (Continued)
For the Fiscal Year Ended December 31, 2021
See accompanying notes. CNFSDONOTEMAIL
‐ 5 ‐
References
A. Labor costs incurred in defense of contract performance issues per 48 CFR 31.205‐47(f)(5)(A); Collection costs
unallowable per 48 CFR 31.205‐3; Organizational Cost pertaining to acquisitions per 31.205‐27.
B. Share value‐based bonuses unallowable per 48 CFR 31.205‐6(i); Limitation on allowability of senior executive
compensation per 31.205‐6(p); Personal vehicle use unallowable per 48 CFR 31.205‐6(m)(2). Gifts unallowable per 48
CFR 31.205‐13(b).
C. Nonallowable public relations and advertising costs per 31.205‐1; Promotional materials unallowable per 48 CFR
31.205‐1(f)(5).
D. Entertainment unallowable per 48 CFR 31.205‐14; Alcohol unallowable per 48 CFR 31.205‐51; Excess lodging and per
diem unallowable per 48 CFR 31.205‐46.
E. Fringe benefits associated with labor deemed unallowable per 48 CFR 31.201‐6(a).
F. Gift unallowable per 48 CFR 31.205‐13(b); Entertainment unallowable per 48 CFR 31.205‐14; Alcohol unallowable per
48 CFR 31.205‐51.
G. Entertainment unallowable per 48 CFR 31.205‐14; Gifts unallowable per 48 CFR 31.205‐13(b); Alcohol unallowable per
48 CFR 31.205‐51.
H. Amortization unallowable per 48 CFR 31.205.49.
I. Personal vehicle use unallowable per 48 CFR 31.205‐6(m)(2).
J. Entertainment unallowable per 48 CFR 31.205‐14; Alcohol unallowable per 48 CFR 31.205‐51; Excess lodging and per
diem unallowable per 48 CFR 31.205‐46.
K. Dues to social clubs unallowable per 48 CFR 31.205‐1(f)(7), 31.205‐14; Lobbying unallowable per 48 CFR 31.205‐22(c).
L. Donations unallowable per 48 CFR 31.205‐8.
M. Prior period cost unallowable per 31.203 (g).
N. Legal costs incurred in defense of contract performance issues per 48 CFR 31.205‐47(f)(5)(A); Organizational Cost
pertaining to acquisition per 31.205‐27. Recovery of prior year disallowed legal costs.
O. Nonallowable public relations and advertising costs per 48 CFR 31.205‐1.
P. Bad debt unallowable per 48 CFR 31.205‐3.
Q. Interest, late fees unallowable per 48 CFR 31.205‐20. Forgiveness of previously disallowed PPP interest expense.
R. Credit for Paycheck Protection Program (PPP) loan forgiveness per 48 CFR 31.201‐5.
S. Cost of money adjustments per 48 CFR 31.205‐10(a).
July 19, 2022 J - 50
Exhibit E
Sub-consultant Cost Computations
If no sub-consultant participation at this time. The CONSULTANT shall not sub-contract for the
performance of any work under this AGREEMENT without prior written permission of the AGENCY.
Refer to section VI “Sub-Contracting” of this AGREEMENT.
Agreement Number:
Exhibit E - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1 July 19, 2022 J - 51
6/23/2022 22-016
EXHIBIT E SCOPE OF WORK PAGE 1 OF 8 6/24/2022
Scope of Services
Introduction
During the term of this AGREEMENT, PH Consulting LLC (PHC) shall perform professional services for Parametrix,
Inc. (PMX) in support of the following City of Port Angeles (CITY) project:
City of Port Angeles
Signal Controller Upgrades TR0120
This Scope of Work is for the Signal Controller Upgrades Project (Project). This scope includes data collection, site
reconnaissance, existing conditions analysis, operational analysis, traffic signal timing/coordination development,
and traffic control plan development (including plans, specifications, and estimates).
The following Design Standards and References (as of execution of the agreement) are to be followed during the
development of the project. If changes to the Design Standards and References occur after project work starts,
except as noted in the list below where updated standards are currently in process, resulting in needed revisions
to any deliverable, PHC may seek additional compensation to bring deliverables in-line with updated Design
Standards and References.
City of Port Angeles Standards and Guidelines (latest editions)
WSDOT Olympic Region Traffic Design Practices
2022 Washington State Department of Transportation (WSDOT) Standard Specifications for Road, Bridge,
and Municipal Construction.
WSDOT Local Agency Guidelines (LAG).
Manual on Uniform Traffic Control Devices for Streets and Highways (latest edition).
A Policy on Geometric Design of Highways and Streets (i.e. AASHTO ‘Green Book’) (latest edition).
WSDOT Standard Plans as required (latest edition).
PROWAG, 2011
Current edition of ITE Standards
Federal ITS Architecture, latest edition
NEC, Latest Edition
The plans shall be prepared in accordance with the CITY’s standards.
July 19, 2022 J - 52
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EXHIBIT E SCOPE OF WORK PAGE 2 OF 8 6/24/2022
Assumptions
The following general assumptions have been made in developing the Scope of Work and Budget for the Project.
Additional detail has been included in the task descriptions contained in the remainder of the Scope of Work.
General Assumptions
1. The AGREEMENT has an anticipated start date of July 5, 2022 and is anticipated to have a duration of nine
months. PHC’S ability to meet the completion date is contingent upon timely receipt of information from the
PMX, CITY, and others and provided the scope proceeds as outlined and within the timeframe above.
2. Staff-hour estimates assume the number of intersections and sheets as shown in the task descriptions, based
on PHC’s current knowledge of the project scope and that one contract bid package will be prepared
representing design work items associated with the project.
3. While at the project site, PHC is not responsible for the health and safety of others, other than PHC’S own
personnel and is not responsible for those duties that belong to the CITY and/or other entities, and do not
relieve the CITY and / or other entity of their obligations, duties, and responsibilities.
4. The CITY will provide to PHC all data in the CITY's possession relating to PHC's services on the Project. PHC
will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by the CITY
only to the extent directed by the CITY.
5. The standard of care applicable to PHC's Services will be the degree of skill and diligence normally employed
by professional engineers or PHCs performing the same or similar Services at the time said services are
performed. PHC will re-perform any services not meeting this standard without additional compensation.
TASK 1 1. Traffic Analysis/Signal Timing
The Traffic Analysis/Signal Timing task covers project management, data collection and review, existing conditions
documentation, alternative development and analysis, and traffic signal timing. It includes the following tasks,
described in more depth below. In the following sections tasks are further separated out by work associated with
grant-funded intersections and local-funded intersections.
1. Project Management
2. Existing Conditions
a. Complete field review of signal operations
b. Share field review notes
3. Assess safety and operations modifications
a. Assist PMX in creating the Alternatives Analysis Menu
b. Build Synchro Model
c. Assess operations modifications
4. Prepare signal timing plans
July 19, 2022 J - 53
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EXHIBIT E SCOPE OF WORK PAGE 3 OF 8 6/24/2022
1.1. A. Project Management – Grant Funded Intersections
Project Management
This task will be continuous throughout the Project duration. It will include the work necessary to set up and plan
the Project and establish project-specific procedures, including communication, quality control (QC), overall
Project coordination with PMX and Project team, and Project closeout. Components of this work include planning
the Project, executing the Project, managing change, and closing the Project.
This task consolidates agency and stakeholder consultation and coordination required for the design process.
Work to be performed under this task also includes general administrative coordination with the key project
review staff and affected agencies/companies (such as the Black Ball Ferry Line). This work is for coordination on
the Traffic Analysis and Signal Timing components of the project.
Assumptions:
Project duration is assumed to be nine (9) months.
PMX will perform all WSDOT/FHWA, property owner, and private utility coordination necessary for the
project.
PMX will be responsible for preparing meeting agendas, documentation, and confirming action items.
Project Coordination
PHC will coordinate with PMX on a regular basis to keep PMX's project manager informed about project issues and
schedule. Communication shall occur on a weekly basis at a frequency consistent with the overall progress of the
project.
Project Monitoring, Progress Reporting, and Invoicing
Project monitoring shall include project resource scheduling, preparation of a monthly progress report and a
monthly billing statement. Regular e-mail correspondence is anticipated between the project team members to
ensure timely response to issues and maintenance of the overall schedule.
Assumptions:
Meetings to include:
- One (1) Project Kick-off Meeting (virtual, 0.5 hour)
- One (1) Alternatives Analysis Summary Meeting (virtual, 1 hour)
- One (1) Signal Timing Review Meeting with City (virtual, 1 hour)
- One (1) 30% Design Review meeting with City (virtual, 1 hour)
- One (1) 90% Design Review meeting with City (virtual, 1 hour)
- Up to four (4) WSDOT coordination meetings (virtual, 1 hour each)
- One (1) 30% Design Review Meeting with WSDOT (virtual, 1 hour)
- One (1) 90% Design Review Meeting with WSDOT (virtual, 1 hour)
- Up to four (4) consultant coordination meetings (virtual, 30 minutes each)
- Two (2) meetings with the Black Ball Ferry Line (virtual , 1 hour each)
- One (1) meeting with the appropriate parties regarding tsunami evacuation routes and
priorities (virtual, 1 hour)
July 19, 2022 J - 54
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EXHIBIT E SCOPE OF WORK PAGE 4 OF 8 6/24/2022
1.1 B. Project Management – Local Funded Intersections
This task will have the same scope as task 1.1.A. It will cover project management work on the local-funded
intersections.
Assumptions:
Meetings to include:
- One (1) Project Kick-off Meeting (virtual, 0.5 hour)
- One (1) Alternatives Analysis Summary Meeting (virtual, 1 hour)
- Up to two (2) consultant coordination meetings (virtual, 30 minutes each)
1.2. A. Existing Conditions – Grant Funded Intersections
PHC will visit the project site and familiarize themselves with the site conditions and data collected for the project.
PHC will complete a review of signal operations with PMX/CITY to observe operations and obtain photographs for
reference.
After review of the above data, PHC will notify PMX of any additional information or clarification required.
PHC will collect traffic signal as-builts, traffic signal timing sheets, and topographic data from the CITY along with
any existing traffic volume data that is available.
PHC will document the field review notes and will share with the PMX/City, including observed safety deficiencies
and potential safety improvements based on these observed safety deficiencies.
Assumption(s):
13 grant funded intersections included
One 8-hour day is assumed for two (2) staff for the field review plus travel and expenses.
CITY will provide as-builts at intersections, existing traffic signal timing sheets, and topographic data.
Collision data collection and review is not included in this project.
Deliverables(s):
Field Notes
1.2 B. Existing Conditions – Local Funded Intersections
The scope for this task is the same as for 1.2.A. with the assumptions and deliverables listed below.
Assumption(s):
12 local funded intersections included
One 8-hour day is assumed for two (2) staff for the field review plus travel and expenses
CITY will provide as-builts at intersections, existing traffic signal timing sheets, and topographic data
Deliverables(s):
Field Notes
July 19, 2022 J - 55
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EXHIBIT E SCOPE OF WORK PAGE 5 OF 8 6/24/2022
1.3. A. Assess Safety and Operations – Grant Funded Intersections
Alternatives Analysis Menu
PHC will assist PMX in developing the Alternatives Analysis Menu. This is assumed to be up to 10 hours of effort
from PHC to consult with PMX, with all documentation done by PMX.
Model Development
PHC will build the operations model in Synchro 11. PHC will obtain summer PM Peak traffic volume data, using as
much existing data as possible.
Safety and Operations Assessment
PHC will complete an assessment of safety and operations modifications using Synchro 11. This assessment will be
completed for the Summer PM Peak traffic condition for up to two alternatives per intersection. Alternatives will
include items such as a Leading Pedestrian Intervals (LPIs). For this stage, PHC will assume basic cycle length and
offset optimization for the Plus Project condition. PHC will document findings in a simple Operations
Memorandum, which will also document signal timing assumptions. Safety improvements that are not modeled
will be discussed generically and qualitatively.
Assumption(s):
Summer PM Peak period for Opening Year 2023
13 Grant Funded Intersections included
Up to two (2) operations alternatives per intersection
Option to add additional traffic volume or operational scenarios If deemed appropriate for additional fee
Deliverables(s):
Draft and Final Operations Memorandum – Grant Funded Intersections
1.3. B. Assess Safety and Operations – Local Funded Intersections
The scope for this task is the same as for 1.3.A. with the assumptions and deliverables listed below.
Assumption(s):
Summer PM Peak period for Opening Year 2023
12 Local Funded Intersections included
Up to two (2) operations alternatives per intersection
Option to add additional traffic volume or operational scenarios If deemed appropriate for additional fee
Deliverables(s):
Draft and Final Operations Memorandum – Local Funded Intersections
July 19, 2022 J - 56
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EXHIBIT E SCOPE OF WORK PAGE 6 OF 8 6/24/2022
1.4. A. Prepare Signal Timing Plans – Grant Funded Intersections
PHC will complete the following tasks:
1. Develop basic signal timing parameters at all project intersections to include recommendations for
pedestrian walk time, pedestrian clearance time, minimum green, yellow change interval and all red
clearance interval per MUTCD and approved City Policy.
2. Develop “free” operations parameters and TOD plan.
3. Prepare draft and final technical memorandum to include documentation on approach,
recommendations, signal timing cards, synchro worksheets, and reference data.
Assumption(s):
Signal Timing completed for the 13 grant funded intersections.
The City will provide:
- electronic controller database/configuration (if applicable)
- City standards for signal timing (if applicable)
The City is responsible for ensuring all traffic signals are interconnected to local master or central system for
clock synchronization.
One (1) TOD plan is included for the Summer PM Peak (2023 projected traffic volumes).
One (1) Ferry surge plan included.
One (1) tsunami/emergency evacuation plan included.
As described in the Project Management section above, PH will attend meetings with the appropriate parties
regarding the Ferry flush plan and the Tsunami evacuation plan. It is assumed that the City will coordinate
these meetings.
Option: At the option of the City, the Consultant can prepare additional signal timing plans, which could
include plans such as other TOD, seasonal, or event plans for an additional fee.
Deliverables(s):
90% Corridor Timing Plan and Technical Memorandum
Final Corridor Timing Plan and Technical Memorandum
Synchro models with proposed signal timing/coordination plans
Timing/coordination cards as applicable with the final corridor timing plans
TASK 2 2. 90% Traffic Control Plans – Grant Funded
Intersections
At the 90% plan level, PHC will prepare Traffic Control Plans. PHC will provide generic/scenario based traffic
control plans that can be applied to multiple work locations. PHC will prepare Division 1 Traffic Control Special
Provisions and Traffic Control Estimate to PMX.
Assumptions:
Work for the 13 grant funded intersection included in this effort
PMX will provide electronic base mapping
(Not in Contract)
July 19, 2022 J - 57
6/23/2022 22-016
EXHIBIT E SCOPE OF WORK PAGE 7 OF 8 6/24/2022
PMX will provide construction staging information
The level of effort and fee estimate for this task assumes preparation of the following sheets:
o General Notes sheet
o Three (3) generic/scenario based traffic control plan sheets (shoulder closure, lane closure, plus
one (1) other scenario)
o Two (2) typical pedestrian detour plan sheets.
PMX will compile the submittal and complete coordination with City and/or other agencies.
Option: The City may add additional traffic control plans for an additional fee.
Deliverable(s):
90% Traffic Control Plans
Revised 90% Traffic Control plans after receiving City and WSDOT 90% comments
TASK 3 3. Final Bidding Documents Traffic Control Plans – Grant
Funded Intersections
PHC will prepare Traffic Control Plans for the final bidding documents. PHC will provide typical/scenario based
traffic control plans that can be applied to multiple work locations.
Assumptions:
It is assumed that at this point modifications will be editorial in nature and that the City will not direct PH to
modify plans significantly.
Deliverable(s):
Final Traffic Control Plans, Specifications, and Estimates.
TASK 4 (FUTURE) 4. Construction Phase Services
Timing / Coordination Plan Implementation
As part of Construction Phase Supplement to this agreement, PHC will provide traffic signal timing
implementation support services. After traffic signal improvements have been completed PHC will coordinate in
the field with CITY traffic operations staff observing, testing, and adjusting timings to optimize coordination plans.
Fee and detailed scope for this task will be determined as part of supplement to base contract.
(Not in Contract)
(Not in Contract)
July 19, 2022 J - 58
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EXHIBIT E SCOPE OF WORK PAGE 8 OF 8 6/24/2022
TASK 5 (OPTIONAL) 5. Optional Engineering Services
Prepare Additional or Special Signal Timing Plans
At the option of the City, PHC will prepare time of day signal timing plans for the City funded project intersections
and/or additional time of day signal timing plans for grant funded project intersections as a supplemental task.
Fees for this task will be estimated as part of supplement to base contract as applicable.
Prepare Additional Temporary Traffic Control Plans
At the option of the City, PHC will prepare temporary traffic plans for the City funded project intersections and/or
additional temporary traffic control plans for grant funded project intersections as a supplemental task. Scope and
fees for this task will be estimated as part of supplement to base contract as applicable.
(Not in Contract)
July 19, 2022 J - 59
Project: Port Angeles Signal Controller Upgrades - Preliminary Engineering
Direct Salary Cost (DSC):
Classification Man Hours =Rate =Cost
Principal 10 X $90.00 $900.00
Senior Traffic Engineer 236 X $65.00 $15,340.00
Project Engineer 4 X $55.00 $220.00
Associate Engineer 184 X $34.00 $6,256.00
CAD Designer II 0 X $44.00 $0.00
Office Administrator 12 X $32.00 $384.00
X $0.00
X $0.00
X $0.00
X $0.00
Total DSC =$23,100.00
Overhead (OH Cost -- including Salary Additives):
OH Rate x DSC of 110.00 % x $$23,100 $25,410.00
Fixed Fee (FF):
FF Rate x DSC of 30 % x $$23,100 $6,930.00
Reimbursables:
Traffic Count Data $3,810
Mileage/Travel $582.50
Total Reimbursables $4,392.50
Grand Total $59,832.50
Date:7/8/2022
WSDOT Form 140-089 EF Exhibit E Page 1 of 1
Exhibit E-1
Subconsultant Cost Computations
Agreement Number:
July 19, 2022 J - 60
City of Port Angeles Signal Controller Upgrades
Fee Estimate Summary
Project No. 22-016
PH Consulting Staff Category Hours Rate Cost
Principal 15 $ 90.00 $ 1,350.00
Senior Traffic Engineer 268 $ 65.00 $ 17,420.00
Project Engineer 84 $ 55.00 $ 4,620.00
CAD Designer II 20 $ 44.00 $ 880.00
Associate Engineer 184 $ 34.00 $ 6,256.00
Office Administrator 12 $ 32.00 $ 384.00
Total Hours 583 $ 30,910.00
Direct Labor Cost $ 30,910.00
Overhead Rate @ 110% of Direct Labor $ 34,001.00
Fee @30% of Direct Labor $ 9,273.00
Direct Labor Sub-Total City 16,840.80$
Direct Labor Sub-Total Grant 57,343.20$
Direct Salary Cost $ 74,184.00
Direct Expenses Unit Cost
Total
Traffic Data/Counts - City 1 2,080.00$
2,080.00$
Traffic Data/Counts - Grant 1 1,730.00$
1,730.00$
Reproduction Costs
Full Sized Copies (Bond)1 -$ -$
Reprographics 1 -$ -$
Travel (Hotel) - City 1 135.00$ 135.00$
Travel (Hotel) - Grant 1 135.00$ 135.00$
Other Expenses 1 -$ -$
2022 Mileage Rates - City 250 $0.625/Mi 156.25$
2022 Mileage Rates - Grant 250 $0.625/Mi 156.25$
Sub-Total Direct Expenses - City $ 2,371.25
Sub-Total Direct Expenses - Grant $ 2,021.25
Sub-Total Project Fee Estimate - City $ 19,212.05
Sub-Total Project Fee Estimate - Grant $ 59,364.45
Total Fee $ 78,576.50
6/23/2022 1
900.00
15,340.00
220.00
0.00
6,256.00
384.00
10
236
4
0
184
12
23,100.00446
23,100.00
25,410.00
6,930.00
38,599.20
55,440.00
40,620.45
59,832.50
7/08/2022July 19, 2022 J - 61
City of Port Angeles Signal Controller Upgrades
Task Hour Breakdown
Project No. 22-016
Task No.Task Description Principal Senior Traffic
Engineer
Project
Engineer
CAD Designer
II
Associate
Engineer
Office
Administrator Total
Direct Rate $ 90.00 $ 65.00 $ 55.00 $ 44.00 $ 34.00 $ 32.00
Hourly Rate $ 216.00 $ 156.00 $ 132.00 $ 105.60 $ 81.60 $ 76.80
1A-Grant Traffic Analysis / Signal Timing
Project Management 4 28 4 2 12 50
Existing Conditions 23 23 46
Assess Safety and Operations 40 50 90
Traffic Signal Timing Plans 90%2 52 32 86
Traffic Signal Timing Plans Final 2 26 4 32
Task 1A - Grant Total Hours 8 169 4 0 111 12 304
Subtotal Task 1-Grant $ 1,728.00 $ 26,364.00 $ 528.00 $ - $ 9,057.60 $ 921.60 $ 38,599.20
1B-City Traffic Analysis / Signal Timing
Project Management 2 4 6
Existing Conditions 23 23 46
Assess Safety and Operations 40 50 90
Task 1B - City Total Hours 2 67 0 0 73 0 142
Subtotal Task 1-City $ 432.00 $ 10,452.00 $ - $ - $ 5,956.80 $ - $ 16,840.80
2-Grant 90% Traffic Control Plans
90% TCP 2 12 40 8 62
90% Revised TCP 1 12 24 8 45
Task 2 Total Hours 3 24 64 16 0 0 107
Subtotal Task 2-Grant $ 648.00 $ 3,744.00 $ 8,448.00 $ 1,689.60 $ - $ - $ 14,529.60
3-Grant Final Bid Documents - Traffic Control Plans
Final TCP 2 8 16 4 30
Task 3 Total Hours 2 8 16 4 0 0 30
Subtotal Task 3-Grant $ 432.00 $ 1,248.00 $ 2,112.00 $ 422.40 $ - $ - $ 4,214.40
4-Grant Construction Phase Services (Future)
Timing Implementation Support 0
Task 4-Grant Total Hours 0 0 0 0 0 0 0
Subtotal Task 4-Grant $ - $ - $ - $ - $ - $ - $ -
5-(TBD) Optional Engineering Services
Special Timing Plans, TOD Timing Plans 0
Traffic Control Plans 0
Task 6.0 Total Hours 0 0 0 0 0 0 0
Subtotal Task 6.0 $ - $ - $ - $ - $ - $ - $ -
PH TOTAL HOURS 15 268 84 20 184 12 583
TOTAL ALL TASKS $ 3,240.00 $ 41,808.00 $ 11,088.00 $ 2,112.00 $ 15,014.40 $ 921.60 $ 74,184.00
6/23/2022 2
(Not in Contract)
$ - $ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ - $ -
0
0
0
0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
(Not in Contract)
10 236 4 0 184 44612
36,816.002,160.00 528.00 0.00 15,014.40 921.60 55,440.00
7/08/2022July 19, 2022 J - 62
City of Port Angeles Signal Controller Upgrades
ANTE Rate Schedule
Project No. 22-016
Job Classifications
Quality Manager 95.00$ 104.50$ 28.50$ 228.00$
Principal 90.00$ 99.00$ 27.00$ 216.00$
Sr Project Manager 85.00$ 93.50$ 25.50$ 204.00$
Project Manager 80.00$ 88.00$ 24.00$ 192.00$
Senior Traffic Engineer 75.00$ 82.50$ 22.50$ 180.00$
Project Engineer 70.00$ 77.00$ 21.00$ 168.00$
Associate Engineer 55.00$ 60.50$ 16.50$ 132.00$
Assistant Transportation Engineer 50.00$ 55.00$ 15.00$ 120.00$
Senior Construction Manager 65.00$ 71.50$ 19.50$ 156.00$
Construction Manager 55.00$ 60.50$ 16.50$ 132.00$
Construction Inspector 50.00$ 55.00$ 15.00$ 120.00$
Engineering Intern II 27.50$ 30.25$ 8.25$ 66.00$
Engineering Intern I 22.50$ 24.75$ 6.75$ 54.00$
CAD Designer III 55.00$ 60.50$ 16.50$ 132.00$
CAD Designer II 50.00$ 55.00$ 15.00$ 120.00$
CAD Designer I 45.00$ 49.50$ 13.50$ 108.00$
CAD Technician II 40.00$ 44.00$ 12.00$ 96.00$
CAD Technician I 35.00$ 38.50$ 10.50$ 84.00$
Marketing Lead 40.00$ 44.00$ 12.00$ 96.00$
Office Administrator 45.00$ 49.50$ 13.50$ 108.00$
Office Assistant 35.00$ 38.50$ 10.50$ 84.00$
Direct non-salary costs will be billed at actual costs.
Direct Mileage will be billed at current approved IRS mileage rate.
PH Consulting LLC
Summary of Direct Labor Costs
Effective January 1, 2022-December 31, 2022
Maximum
Direct Labor
Rate
Safe Harbor
Overhead
110%
Fixed Fee
30%
Maximum Billing
Rate
6/23/2022 3July 19, 2022 J - 63
June 29, 2022
Pablo Para
PH Consulting, LLC
913 Martin Luther King Jr. Way, Ste A
Tacoma, WA 98405-4149
Re: PH Consulting, LLC
Safe Harbor Indirect Cost Rate Extension
Dear Pablo:
Washington State has received approval from our local Federal Highway Administration (FHWA)
Division to continue administering the “safe harbor” indirect cost rate program on engineering and
design related service contracts, as well as for Local Public Agency projects.
We completed our risk assessment for PH Consulting, LLC in January 2017. Our assessment was
conducted based on the documentation provided by the firm. The reviewed data included, but was not
limited to, a description of the company, basis of accounting, accounting system and the basis of indirect
costs. Based on our review, we found the firm eligible to use the Safe Harbor rate. PH Consulting opted
to use the Safe Harbor rate, rather than provide a FAR-compliant rate.
Based on further review and discussion with the firm, we are issuing an extension of the Safe Harbor
Indirect Cost Rate of 110% of direct labor with a field rate, where applicable, of 80% of direct labor for
PH Consulting.
PH Consulting agreed to improve Internal Controls and timekeeping processes to be able to develop an
Indirect Cost Rate Schedule in the future in accordance with the Federal Acquisition Regulations (FAR),
Subpart 31. The WSDOT Internal Audit Office has provided guidance and information related to FARs
and the AASHTO Audit Guide. You may use the Safe Harbor Rate of 110%, or 80% for field office
situations, for agreements entered prior to June 30, 2023. For agreements entered after this date, please
contact the WSDOT Consultant Services Office (CSO) or our office for guidance.
The Safe Harbor Rate will not be subject to audit. Please coordinate with CSO or your Local Programs
contact if you have questions about when to apply the Safe Harbor rate to your agreement.
If you have any questions, please contact Steve McKerney or me at (360)705-7003.
Sincerely,
Schatzie Harvey, CPA
Agreement Compliance Audit Manager
cc: Steve McKerney, Director of Internal Audit
Larry Schofield, MS 47323
File
July 19, 2022 J - 64
Agreement Number ____________ Local Agency A&E Professional Services Cost
Plus Fixed Fee Consultant Agreement Revised 02/01/2021
Exhibit F - Title VI Assurances Appendix A & E
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the "contractor") agrees as follows:
1.Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts
and the Regulations relative to Non-discrimination in Federally-assisted programs of the U.S. Department of
Transportation, (Title of Modal Operating Administration), as they may be amended from time to time, which
are herein incorporated by reference and made a part of this contract.
2.Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not
discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors,
including procurements of materials and leases of equipment. The contractor will not participate directly or
indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices
when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21.
[Include Modal Operating Administration specific program requirements.]
3.Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations,
either by competitive bidding, or negotiation made by the contractor for work to be performed under a
subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or
supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and
the Regulations relative to Non-discrimination on the grounds of race, color, or national origin. [Include
Modal Operating Administration specific program requirements.]
4.Information and Reports: The contractor will provide all information and reports required by the Acts, the
Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other
sources of information, and its facilities as may be determined by the Recipient or the (Title of Modal
Operating Administration) to be pertinent to ascertain compliance with such Acts, Regulations, and
instructions. Where any information required of a contractor is in the exclusive possession of another who fails
or refuses to furnish the information, the contractor will so certify to the Recipient or the (Title of Modal
Operating Administration), as appropriate, and will set forth what efforts it has made to obtain the information.
5.Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non- discrimination
provisions of this contract, the Recipient will impose such contract sanctions as it or the (Title of Modal
Operating Administration) may determine to be appropriate, including, but not limited to:
a.withholding payments to the contractor under the contract until the contractor complies; and/or
b.cancelling, terminating, or suspending a contract, in whole or in part.
6.Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in
every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the
Regulations and directives issued pursuant thereto. The contractor will take action with respect to any
subcontract or procurement as the Recipient or the (Title of Modal Operating Administration) may direct as a
means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor
becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction,
the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In
addition, the contractor may request the United States to enter into the litigation to protect the interests of the
United States.
July 19, 2022 J - 65
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 02/01/2021
Exhibit F - Title VI Assurances Appendix A & E
APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the "contractor") agrees to comply with the following non-discrimination statutes
and authorities; including but not limited to:
Pertinent Non-Discrimination Authorities:
•Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
•The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §
4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of
Federal or Federal-aid programs and projects);
•Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of
sex);
•Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
•The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination
on the basis of age);
•Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits
discrimination based on race, creed, color, national origin, or sex);
•The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or
activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and
contractors, whether such programs or activities are Federally funded or not);
•Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of
disability in the operation of public entities, public and private transportation systems, places of public
accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by
Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
•The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
•Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and
Low-Income Populations, which ensures discrimination against minority populations by discouraging
programs, policies, and activities with disproportionately high and adverse human health or
environmental effects on minority and low-income populations;
•Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency,
and resulting agency guidance, national origin discrimination includes discrimination because of limited
English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to
ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
•Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating
because of sex in education programs or activities (20 U.S.C. 1681 et seq).
July 19, 2022 J - 66
Exhibit G
Certification Documents
Exhibit G-1(a) Certification of Consultant
Exhibit G-1(b) Certification of _Agency______________________________
Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters -
Primary Covered Transactions
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
Exhibit G-4 Certificate of Current Cost or Pricing Data
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1 July 19, 2022 J - 67
Exhibit G-1(a) Certification of Consultant
I hereby certify that I am the and duly authorized representative of the firm of
whose address is
and that neither the above firm nor I have:
a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration,
any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT)
to solicit or secure this AGREEMENT;
b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of
any firm or person in connection with carrying out this AGREEMENT; or
c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely
for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any);
I acknowledge that this certificate is to be furnished to the
and the Federal Highway Administration, U.S. Department of Transportation in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Consultant (Firm Name)
Signature (Authorized Official of Consultant) Date
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 July 19, 2022 J - 68
Exhibit G-1(b) Certification of
I hereby certify that I am the:
Other
of the , and
or its representative has not been required, directly or indirectly as an express or implied condition in connection
with obtaining or carrying out this AGREEMENT to:
a) Employ or retain, or agree to employ to retain, any firm or person; or
b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration
of any kind; except as hereby expressly stated (if any):
I acknowledge that this certificate is to be furnished to the
and the Federal Highway Administration, U.S. Department of Transportation, in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Signature Date
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 July 19, 2022 J - 69
Exhibit G-2 Certification Regarding Debarment, Suspension and Other
Responsibility Matters - Primary Covered Transactions
I.The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
A.Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
B.Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under
a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
C.Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b)
of this certification; and
D.Have not within a three (3) year period preceding this application / proposal had one or more public
transactions (Federal, State and local) terminated for cause or default.
II.Where the prospective primary participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
Consultant (Firm Name)
Signature (Authorized Official of Consultant) Date
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 July 19, 2022 J - 70
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds
for Lobbying
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1.No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment,
or modification of Federal contract, grant, loan or cooperative AGREEMENT.
2.If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit
Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00,
for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require
that the language of this certification be included in all lower tier sub-contracts, which exceed $100,000,
and that all such sub-recipients shall certify and disclose accordingly.
Consultant (Firm Name)
Signature (Authorized Official of Consultant) Date
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 July 19, 2022 J - 71
Exhibit G-4 Certificate of Current Cost or Pricing Data
This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section
2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted,
either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer ’s
representative in support of * are accurate, complete, and current
**as of .
This certification includes the cost or pricing data supporting any advance AGREEMENT’s and forward pricing
rate AGREEMENT’s between the offer or and the Government that are part of the proposal.
Firm:
Signature Title
Date of Execution***:
*Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project title.)
**Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached.
***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the
contract price was agreed to.
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 July 19, 2022 J - 72
Exhibit H
Liability Insurance Increase
To Be Used Only If Insurance Requirements Are Increased
The professional liability limit of the CONSULTANT to the AGENCY identified in Section XII, Legal Relations
and Insurance of this Agreement is amended to $ .
The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the
amount of $ .
Such insurance coverage shall be evidenced by one of the following methods:
•Certificate of Insurance.
•Self-insurance through an irrevocable Letter of Credit from a qualified financial institution.
Self-insurance through documentation of a separate fund established exclusively for the payment of professional
liability claims, including claim amounts already reserved against the fund, safeguards established for payment
from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for
those funds.
Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed
$1 million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted
to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit.
If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional
professional liability insurance required.
Notes: Cost of added insurance requirements: $ .
Include all costs, fee increase, premiums.
This cost shall not be billed against an FHWA funded project.
•For final contracts, include this exhibit.
Agreement Number:
Exhibit H - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1 July 19, 2022 J - 73
Exhibit I
Alleged Consultant Design Error Procedures
The purpose of this exhibit is to establish a procedure to determine if a consultant’s alleged design error is of a
nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage
due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s) is Identified by Agency’s Project Manager
At the first indication of potential consultant design error(s), the first step in the process is for the Agency’s
project manager to notify the Director of Public Works or Agency Engineer regarding the potential design
error(s). For federally funded projects, the Region Local Programs Engineer should be informed and
involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an
agency staff person other than the project manager, who has not been as directly involved in the project,
to be responsible for the remaining steps in these procedures.)
Step 2 Project Manager Documents the Alleged Consultant Design Error(s)
After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the
Director of Public Works or Agency Engineer’s concurrence, the project manager obtains more detailed
documentation than is normally required on the project. Examples include: all decisions and descriptions
of work; photographs, records of labor, materials and equipment.
Step 3 Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further, the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged
error(s). The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manager and any personnel (including sub-consultants)
deemed appropriate for the alleged design error(s) issue.
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s) with the consultant have been completed regarding the consultant’s alleged design
error(s), there are three possible scenarios:
It is determined via mutual agreement that there is not a consultant design error(s). If this is the case,
then the process will not proceed beyond this point.
It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case,
then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement
with the consultant. The settlement would be paid to the agency or the amount would be reduced from
the consultant’s agreement with the agency for the services on the project in which the design error
took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary
of the settlement for review and to make adjustments, if any, as to how the settlement affects federal
reimbursements. No further action is required.
There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may
request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency
Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal
counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5.
Agreement Number:
Exhibit I - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 2 July 19, 2022 J - 74
Step 5 Forward Documents to Local Programs
For federally funded projects all available information, including costs, should be forwarded through the
Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet
with representatives of the agency and the consultant to review the alleged design error(s), and attempt
to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General’s Office
for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs
for federal reimbursement.
If mutual agreement is reached, the agency and consultant adjust the scope of work and costs
to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount
of federal participation in the agreed upon resolution of the issue.
If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration
or by litigation.
Agreement Number:
Exhibit I - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 2 of 2 July 19, 2022 J - 75
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following
procedures should only be utilized on consultant claims greater than $1,000. If the consultant’s claim(s) are a total
of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant’s claim(s)
that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside
of the agreement’s scope of work, they may be entitled to a claim. The first step that must be completed
is the request for consideration of the claim to the Agency’s project manager.
The consultant’s claim must outline the following:
•Summation of hours by classification for each firm that is included in the claim;
Any correspondence that directed the consultant to perform the additional work;
Timeframe of the additional work that was outside of the project scope;
•Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with
the additional work; and
Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant’s Claim for Additional Compensation
After the consultant has completed step 1, the next step in the process is to forward the request to the
Agency’s project manager. The project manager will review the consultant’s claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FHWA is participating in the project’s funding, forward a copy of the consultant’s claim and the Agency’s
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from
agency funds.
If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs
(if applicable), and FHWA (if applicable) agree with the consultant’s claim, send a request memo, including
backup documentation to the consultant to either supplement the agreement, or create a new agreement
for the claim. After the request has been approved, the Agency shall write the supplement and/or new
agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for
the agreement is subject to audit. No further action in needed regarding the claim procedures.
If the Agency does not agree with the consultant’s claim, proceed to step 3 of the procedures.
Agreement Number:
Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 2 July 19, 2022 J - 76
Step 3 Preparation of Support Documentation Regarding Consultant’s Claim(s)
If the Agency does not agree with the consultant’s claim, the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
Copy of information supplied by the consultant regarding the claim;
•Agency’s summation of hours by classification for each firm that should be included in the claim;
Any correspondence that directed the consultant to perform the additional work;
•Agency’s summary of direct labor dollars, overhead costs, profit and reimbursable costs associated
with the additional work;
•Explanation regarding those areas in which the Agency does/does not agree with the consultant’s
claim(s);
Explanation to describe what has been instituted to preclude future consultant claim(s); and
Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation
The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove
the claim, or portions thereof, which may include getting Agency Council or Commission approval (as
appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain
concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim
is not eligible for federal participation, payment will need to be from agency funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final
decision regarding the consultant’s claim(s). Include the final dollar amount of the accepted claim(s)
and rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant’s Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount
of the claim. Inform the consultant that the final payment for the agreement is subject to audit.
Agreement Number:
Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 2 of 2 July 19, 2022 J - 77
Date: July 19, 2022
To: City Council
From: Nathan A. West, City Manager
William Bloor, City Attorney
Thomas Hunter, Director of Public Works & Utilities
Subject: Amendment to Water Contract between City of Port Angeles and McKinley Paper
Company
Background / Analysis: The City of Port Angeles is party to a 30-year water agreement now held by
McKinley Paper Company (McKinley). The original agreement expired on January 1, 2020. McKinley
and Port Angeles have extended the agreement in 2020 and 2021 due to the pandemic and McKinley’s
work in updating the plant. The continuing effects of the pandemic and continued needed analysis have
again prevented the parties from completing negotiations, and another extension is needed.
Substantial changes have occurred to the City’s industrial water system and the costs associated with
purveying industrial water supply. Both parties now agree that an additional extension is necessary and
appropriate. This twelve-month extension will provide time to adequately re-negotiate the agreement to
meet the needs of both McKinley and the City Water Utility. Additionally, the extension provides:
Adequate time for both parties to recover from the impact of the pandemic;
Flexibility for the City and McKinley to finalize negotiations with Bonneville Power
Association for a long-term power agreement; and
The opportunity for the City to continue studying the costs and obligations associated with
operating and maintaining the Elwha Industrial Water Facility inherited by the City in
August of 2018.
The attached amendment to the water contract will allow for a twelve-month extension of the existing
agreement.
Funding Overview: The twelve-month extension of this agreement is consistent with 2022 Budget
revenues.
Summary: The current water contract between the City of Port Angeles and the McKinley Paper
Company expires July 31, 2022. The parties have been negotiating terms for a new contract, but they
will not be able to complete those negotiations before the current contract expires. The parties mutually
propose a twelve-month extension to provide additional time to negotiate a new water contract.
Funding: The twelve-month extension of this Contract is consistent with 2022 Budget revenues.
Recommendation: Approve an amendment to the McKinley Paper Company Water contract for a
twelve-month extension and authorize the City Manager to execute and to make minor modifications to
the agreement, as necessary.
July 19, 2022 J - 78
1
2022 AMENDMENT TO
WATER CONTRACT
between
CITY OF PORT ANGELES
and
McKINLEY PAPER COMPANY
This Amendment is entered into on this ____ day of July, 2022, by and between the City of Port
Angeles, a non-charter code city and municipal corporation of the State of Washington
(hereinafter referred to as City), and McKinley Paper Company, a New Mexico corporation
licensed to conduct business in the state of Washington (McKinley).
In consideration of the covenants and promises set forth herein, the parties hereto agree as
follows:
1.On December 5, 1989 the City, Daishowa America, and ITT Rayonier entered into a
30-year agreement (the Water Supply Contract) by which the City sold untreated
water to the Daishowa America and ITT Rayonier.
2.The Water Supply Contract has been amended. As amended, and all rights and duties
of Daishowa America and ITT Rayonier have been assigned and delegated to
McKinley and the Water Supply Contract expires on July 31, 2022.
3.The parties intend to negotiate a new agreement to replace the Water Supply
Contract. However, the parties acknowledge that significant changes have occurred
since the Water Supply Contract was negotiated in 1989. In addition, their
negotiations have been impeded by the COVID-19 pandemic. As a result, they will
not have sufficient time prior to the expiration of the Water Supply Contract to
negotiate a new agreement.
4.Therefore, to allow additional time to negotiate a new agreement, the City and
McKinley Paper Company agree to, and do hereby, extend the term of the Water
Supply Contract; and by this agreement the parties do amend the Water Supply
Contract to extend its term through July 31, 2023.
5.All other terms of the original Water Supply Contract are confirmed, ratified, and
remain unchanged.
IN WITNESS WHEREOF, the parties hereto have executed this contract to be effective as of the
date and year indicated below.
CITY OF PORT ANGELES MCKINLEY PAPER COMPANY, a New
Mexico Corporation
By__________________________________ By:__________________________________
Nathan West, City Manager Print Name: __________________________
Dated: ______________________________ Dated: _______________________________
ATTEST: APPROVED AS TO FORM:
____________________________________ ____________________________________
Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney
July 19, 2022 J - 79
Date: July 19, 2022
To: City Council
From: Thomas Hunter, Director of Public Works and Utilities
Brian Smith, Chief of Police
Subject: Equipment Purchase – Replacement of Police Vehicles
Background / Analysis: The purchase of the Police patrol vehicles continues the City practice in
establishing a standardized fleet to meet the working conditions and safety needs of the Police patrol unit.
It is necessary to replace Police vehicles 911, 1210, and 1411 in 2022 to ensure the Police fleet remains
reliable, safe and efficient. These new Police patrol vehicles will replace two 2005 Ford Crown Victoria
Police vehicles with a combined mileage of 264,400 miles and a 2004 Ford Crown Victoria vehicle with
88,390 miles.
Funding Overview: The 2022 budget includes $157,500.00 for the purchase of three new Police patrol
vehicles, including applicable tax and accessories.
Summary: The 2022 budget includes funds to procure three marked patrol cars for the Police Department.
Through the City’s membership with the Washington State Purchasing Cooperative (WSPC), Northsound
Dwayne Lane’s Auto Dealership was selected from the cooperative vendor list, Contract No. 05916.
Funding: These vehicle purchases and replacements are identified in the 2022 budget and are included in
the 2022 Capital Facilities Plan. Pricing from the Washington State Purchasing Cooperative (WSPC)
contract is summarized below:
WSPC Bid Purchase Contract
(WSPC Bid Prices Include Sales Tax)
New Vehicle Type Vehicle Budget State Bid Accessories Replacing Vehicle
2022 Dodge Charger $52,500 $32,326.07 $20,173.93 911, 2005 Ford Crown Victoria
2022 Dodge Charger $52,500 $32,326.07 $20,173.93 1210, 2010 Ford Crown Victoria
2022 Dodge Charger $52,500 $32,326.07 $20,173.93 1411, 2005 Ford Crown Victoria
Total Cost $157,500
Recommendation:
1.Approve and authorize the City Manager to sign a contract for the purchase and outfitting of three
police patrol vehicles.
2.Approve and authorize the City Manager to make minor modifications to the purchase contract if
necessary.
3.Approve and authorize the city Manager to surplus vehicles 911, 1210 and 1411, once the new
police vehicles are placed into service.
July 19, 2022 J - 80
Date: July 19, 2022
To: Mayor Dexter, Deputy Mayor Meyer, Councilmember Carr, Councilmember French,
Councilmember McCaughan, Councilmember Schromen-Wawrin, Councilmember
Suggs
From: Sarina Carrizosa, Finance Director
Subject: Monthly Update on Past Due Utility Accounts - June
APRIL 2022 MAY 2022 JUNE 2022 AMOUNT
CHANGE
% CHANGE
MAY - JUNE
Number of Customers Past Due 1,649 1,479 1,474 (5) -0.34%
Number of Disconnections for Non-payment - - - - N/A
60 days past due amount 333,740.80 215,751.00 206,017.10 (9,733.90) -4.51%
90 days past due amount 206,087.72 172,365.00 131,723.33 (40,641.67) -23.58%
120 days past due amount 1,324,266.46 1,333,068.00 1,307,352.41 (25,715.59) -1.93%
Total amount past due 1,864,094.98 1,721,184.00 1,645,092.84 (76,091.16) -4.42%
Total Additional Payment Plan Agreements 113 87 39 (48) -55.17%
CITY OF PORT ANGELES
MONTHLY REPORT ON PAST DUE ACCOUNTS
MAY 2022 - JUNE 2022
-25.0%
-20.0%
-15.0%
-10.0%
-5.0%
0.0%
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
60 days past due
amount
90 days past due
amount
120 days past due
amount
Total amount past due
MAY 2022 -JUNE 2022
PAST DUE AMOUNTS
MAY 2022 JUNE 2022 % CHANGE MAY - JUNE
L - 1July 19, 2022
Date: July 19, 2022
To: Mayor Dexter, Deputy Mayor Meyer, Councilmember Carr, Councilmember French,
Councilmember McCaughan, Councilmember Schromen-Wawrin, Councilmember
Suggs
Cc: City Manager West, Attorney Bloor, Chief Smith, Interim Chief Sanders, Director
Hunter, Director Delikat
From: Sarina Carrizosa, Finance Director
Subject: 2021 Year-End Financial Report (unaudited)
This report provides an overview of the year-to-date financial information for 2021, along with
comparatives to previous years’ data. High level information will be included in this report, with specific
financial reports provided as a supplemental attachment for your reference when reviewing this report.
Please note the City’s audit is not complete and therefore there is potential for the reports to change.
Additionally, specific information on spending and revenue information can also be found on the Open
Budget portal of the City’s website here: http://openbudget.cityofpa.us/#!/year/default, or by clicking on
the “Open Data and Public Records” icon on the City’s website and following the link for “Open Budget.”
For easy reference the “Budget at a Glance”
chart demonstrates the percent change for
each major fund at year-end compared to the
amended 2021 Budget. Revenue changes
highlighted in green indicate the year-end
surpassed, budget expectations. Expenditure
items in green were at or below budget at the
end of 2021. Items highlighted in red
exceeded budgeted expenses or did not meet
revenue expectations. When reviewing year-
end amounts attention to overall revenues
less expenditures is the best way to
determine fund stability. For example, if
revenues are greater than, or equal to
expenditures the fund balance will increase,
or remain the same. However, if
expenditures exceed revenues the fund
balance will be impacted negatively.
Citywide Funds:
While the 2021 year demonstrated many
promises of the return to historical trends and
the ability to re-prioritize projects and
services that had been delayed or on-hold due COVID pandemic restrictions many challenges remained.
City staff continued to prioritize the needs of our community in any way possible, including continuing fee
waivers and financial relief while balancing internal needs relative to capacity. Sound policies and financial
2.88% 9.11%
LODGING TAX FUND -109.06% 2.07%
STREET FUND -0.62% 6.22%
REET I & II COMBINED -107.84% 1.38%
PENCOM FUND -23.50% 6.64%
PORT ANGELES HOUSING FUND 48.93% 63.03%
1.49% 0.09%
ELECTRIC UTILITY FUND -2.42% 2.57%
WATER UTILITY FUND 4.35% 10.01%
WASTEWATER UTILITY FUND -0.81% 4.55%
SOLID WASTE UTILITY FUND -2.12% 3.22%
STORMWATER UTILITY FUND 4.19% 7.81%
MEDIC 1 UTILITY FUND 1.56% 6.89%
HARBOR CLEAN-UP FUND 59.26% 56.03%
CONSERVATION FUND 22.62% -0.91%
EQUIPMENT SERVICES 1.52% 71.09%
INFORMATION TECHNOLOGY 2.76% 13.90%
11.40% 10.04%
GOVERNMENTAL CAPITAL FUNDS 29.84% 66.12%
TRANSPORTATION BENEFIT DISTRICT 49.10% 34.81%
UTILITY CAPITAL PROJECTS 8.82% 31.11%
TOTAL CITYWIDE ALL FUNDS 10.44% 17.72%
% CHANGE 2021 ACTUAL TO BUDGET
BUDGET AT A GLANCE
REVENUE EXPENSES
GENERAL FUND
DEBT SERVICE FUNDS - COMBINED
SELF-INSURANCE
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2021 Year- E nd Financial Report Page | 2
decisions eased this process and assured staff and our community that the City would remain available to
provide assistance as the difficulties and lasting impacts of the pandemic remained. These impacts can
directly be seen in the year-end report and it is through the hard efforts of City Council and Staff that the
2021 Budget completed the year in firm financial footing. Though overall revenue collection was less than
anticipated this was largely due to grants for capital projects that were not realized and investment interest
earned falling significantly below budget expectations due to market conditions that were unfavorable by
year end. However, there were many areas to celebrate in the budget including the return to tax revenue to
above historical levels. This was particularly true in the Lodging Tax fund that saw the highest level of
collection of any year on record and more than double the revenue budget expectations. Commercial usage
and consumption also saw typical patterns for collection after more than a year of revenue shortfalls in this
area. The careful planning that went into the 2021 Budget process considered conservative revenue
projections and stringent expenditure budgets that continued to meet the needs of the Port Angeles
community allowed operating funds to remain balanced without depleting City reserves. Revenue trends
are discussed in more detail throughout this report and a major revenue chart is included at the bottom of
this section for easy comparison of budget to actual amounts for these revenue sources. Expenditures
Citywide saw similar patterns of savings in personnel costs, as well as less spending in travel and training,
utilities expenses, repairs and maintenance and project spending. Funds that were primarily capital in nature
saw many projects carry into 2022, with corresponding grant revenue reimbursement delayed as a result.
Though the City’s budget is fiscally sound many factors are still at the forefront of any decision making
process including any long-terms effects from the pandemic, inflation and present economic conditions. All
of which will require continual monitoring to ensure sustainability and growth of services. At this time it is
crucial that the City approaches new spending and any financial changes in a thoughtful manner to keep
the foundation that years of commitment and dedication built in place.
$4,786,700 $3,363,600 $4,391,500 $303,100 $473,200 $263,500 $762,100 $349,100 $932,400 $534,700 $395,600 $26,739,100 $6,055,900 $6,761,300 $4,627,400 $7,646,900 $2,504,000 $2,072,400 $10,526,000 $1,565,300 $4,833,873 $4,549,363 $4,672,981 $435,711 $405,000 $241,986 $1,024,268 $509,338 $1,587,307 $1,111,342 $359,395 $27,862,596 $6,155,375 $6,908,659 $4,681,110 $8,159,967 $2,491,512 $2,193,449 $4,993,365 $(846,202)2021 MAJOR REVENUE -BUDGET VS. ACTUAL
2021 Budget
2021 Actual - Estimate
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2021 Year- E nd Financial Report Page | 3
General Fund:
Revenues – General Fund revenues fell short of projections in all major categories except for taxes.
Resulting in an overall decrease as compared to the budget by 2.9% at the end of the year. The
revenue shortfall in the General Fund was relative to funds received from the American Rescue
Plan Act (ARPA). The City received $2.8 million in ARPA funding in 2021. At the end of the year
approximately $1.9 million of this funding had been unexpended and was moved to a liability
account until expenditures occur. This resulted in lower-than-expected revenue collection in the
General Fund at the end of the year. Additionally, interest earned on investments also saw lower
revenue than anticipated due to unfavorable market conditions in 2021. This trend is expected to
continue into 2022. However, expenditures at year-end did not exceed revenues despite the lower-
than-expected revenue collection, allowing this fund to remain stable in 2021. Each major revenue
source in the General Fund is discussed further below.
Property taxes – Property tax collections were slightly higher than anticipated for the year.
The City received $47,173 more tax in this area than expected due to revenues from new
construction.
Sales Taxes – City sales taxes for a 12-month basis are well over revenue expectations at
year-end. Regular City sales taxes are 35.3%, or $1,185,763, over budget for the year. An
increase of 17.5% from the 12-month period prior. Increases to tax revenue were mainly
in the retail sales, including online sales, accommodation and food services and technology
services categories. Retail sales and accommodation services were significantly impacted
by the pandemic in 2020; however, these categories have returned to historical levels in
2021. Online spending has remained high despite the increase to the overall retail sales
category. This area increased 63.5% as compared to 2020. Sales tax trend changes by
category in 2021 as compared to 2020 are indicated below:
Retail Trade increased 9.1%
Construction decreased 2.0%
Accommodation and Food Services increased 37.8%
Wholesale Trade increased 16.3%
Manufacturing increased 167.7%
Other services increased 10.9%
Information increased 12.2%
Utility Taxes –
Utility taxes collected in the electric, water, solid waste transfer station and
stormwater utilities all finished the year above budget expectations, a total of
$290,056, or 9.4% over budget collectively. This was related to overall usage from
residential and commercial customers returning to pre-pandemic levels.
The Solid Waste collections and Wastewater utility tax fell below budget
projections slightly, $8,575 (0.7%); however, this is not concerning at this time
when compared to total budget estimates.
Telephone Tax –This tax has seen unsteady changes in the last several years due to the
effects of households switching from landlines to cell phones, making the tax collection
highly unpredictable. Collection in 2021 once again saw a decrease as compared to the
budget. This revenue fell short of budget expectations by $112,367, or 23.6% lower as
compared to 2020. Since 2011 this revenue source has declined 63.3% ($323,900), or an
average yearly revenue loss of $154,900 as compared to 10 years ago.
Charges for Goods and Services – In the General Fund allocations make up the majority
of charges for goods and services. Lower staffing levels from vacancies as well as
decreased spending resulted in $151,129, or 3.3%, less being allocated to utilities at the
end of the year than was projected in the budget.
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2021 Year- E nd Financial Report Page | 4
Building Permits and Fees – In 2021, revenue collection from permits slightly exceeded
budget by 0.05%. This is a good indicator that impacts from the pandemic relative to
development have dissipated.
Parks and Recreation Fees and Rental Income – Revenue collection for event fees and
facility rentals in the Parks and Recreation department was one of the most significantly
impacted areas of the City’s budget in 2020, this carried into the first quarter of 2021, but
as the year progressed activity increased and this area of the budget met expectations with
the exception of sporting event fees, which fell below anticipated collection amounts. In
total the year ended 27.3% lower than budget expectations. It is expected that in 2022 this
revenue will return to historical levels.
Expenditures
Total expenditures for the General Fund were $1,807,321, or 7.3%, below budget. This
was due primarily to continued staffing vacancies in multiple departments as well as
corresponding decreases to services for sporting events and facilities as well as decreases
in expected spending associated with the ARPA funding.
The General Fund revenues less expenditures ended the year with an estimated net decrease
in fund balance of $453,949 as a result of planned spending of excess fund balance on one-
time projects. This brought the fund balance to an estimated 42.7% at year end. (Please
note that approximately $2.0 million from General Fund reserves is planned for use on one-
time projects in the 2022 Budget, this includes carry over of grant and project spending
from 2022 Budget and will reduce the total percentage of the General Fund reserve in the
amended 2022 to an estimated 33.9%.) Additionally, any further excess fund balance
spending should be carefully considered until more about the long-term effects of the
pandemic and current world events are known.
The chart below shows the change in expenditures comparing the 2021 Budget to actual amounts for each
department in the General Fund.
$71,500 $928,300 $2,992,400 $1,446,400 $1,561,200 $6,930,300 $2,325,000 $2,180,000 $3,679,100 $2,695,300 $57,490 $880,034 $2,899,108 $1,426,588 $1,484,800 $6,357,626 $2,344,900 $2,041,287 $3,343,837 $2,166,509 GENERAL FUND EXPENDITURES BY DEPARTMENT
BUDGET VS. ACTUAL
2021 Budget 2021 Actual
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2021 Year- E nd Financial Report Page | 5
Special Revenue Funds:
Lodging Tax Fund #101 – The COVID-19 pandemic heavily impacted this fund in 2020. Early in
2021 indicators showed the tax collection would be higher than budget expectations; however,
these indicators were far exceeded with lodging tax collection ending the year 109.1% over budget
with total tax collection of $1,009,843. This is the highest collection year on record for this revenue
source. Expenditures were slightly lower than estimates primarily due to events that were cancelled.
Street Fund #102 - Revenues in the Street fund came in $10,599 higher than anticipated in the
budget due to unexpected interdepartmental charges to other funds for services performed by the
Street Department. However, motor vehicle fuel tax, a significant revenue source in this fund, fell
9.2% below the budget. This has occurred for several years and is concerning because the General
Fund subsidizes the street fund to maintain a 25% fund balance. Expenses ended the year $109,813
under budget due to savings in personnel costs and repairs and maintenance. The net of the revenues
and expenditures is estimated at $64,414. This means the Street fund balance will not be negatively
impacted and the 25% fund balance requirement will remain in place keeping this fund stable.
Real Estate Excise Tax #1 & #2 (REET#1 & REET#2) – Revenues in both REET funds
combined completed the year $576,642 over budget. This is the seventh year this collection has
remained higher than budget. Expenditures consist of transfers approved for debt and capital and
as a result are fully expended for the year.
PenCom #107 – Revenue in the PenCom fund at year-end was well above the budget projections
with $669,993 collected over budget expectations largely due to the county wide sales tax collection
for 911 services finishing the year 70.2% over budget. PenCom revenues for capital reimbursement
were also above budget due to reimbursement from Jefferson County for shared projects in 2021.
Expenditures continue to be under budget largely due to extremely low staffing levels in PenCom.
Year-end expenses were $226,771, or 6.6% under budget at year end.
Business Improvement Fund #165 – This fund is used to collect revenues for parking and
downtown improvements. The number of businesses downtown and the amount of the recurring
charges varies very little, however, in 2021 Council approved a waiver of business fees for the first
two quarters of the year to alleviate financial burden caused by pandemic impacts and as a result
this revenue did not meet budget expectations. There was no spending in this fund in 2021.
Port Angeles Housing Fund #172 – This fund is used to finance housing rehabilitation and
building for low-income residents in the City limits. Additionally, the tax collected, and expenses
associated with affordable housing are also tracked in this fund. While under budget in revenues
and expenditures, these amounts are related to contracts and resulting CDBG grants that will carry
into the 2022 Budget for funding to support our community with COVID related assistance. The
affordable housing sales tax collection exceeded expectations by 45.9% with a total collection
amount of $509,337.
Code Compliance Enforcement Fund #175 – This fund accounts for actions taken by the City
regarding blighted properties. A $50,000 transfer from the General Fund was used as a start-up for
the fund. In 2021, there was little activity associated with this fund and as a result this fund was
within the budget projections at the end of the year.
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Debt Service Funds:
2016 LTGO Fund #215 – Property acquisition for the parking structure (Niichel property) carried
a $1 million balloon payment due in 2021. In 2020, the General Fund transferred $350,000 in
anticipation of this payment. This payment was made in March of 2021 as scheduled and completes
the debt associated with this property. This fund was closed as part of the year-end process in 2021.
LTGO Bond Fund #216 – This bond provided capital for the Landfill Bluff Stabilization Project.
While considered a governmental debt, the debt service is paid with a transfer from the Solid Waste
Fund. As a result, this fund ended the year on budget for expenditures with revenues falling below
expectations due to investment interest collections coming in below budget.
LTGO Bond Fund #217 – This refunding bond provided funding to extend service into the
Western Urban Growth Area (WUGA). Approximately 82% of the total debt service is paid by
Electric, Water, and Wastewater utilities. With the remaining 18% coming from the General Fund.
As revenues consist of transfers in and expenditures only consist of principal and interest payments
the year ended on target.
General Government Capital Projects Funds:
Capital Improvement Fund #310 – Due to changing priorities capital projects do not follow a
spending pattern from year to year. This trend was particularly evident in 2020 as the pandemic
shifted City priorities and hindered the City’s ability to obtain needed supplies and services for the
completion of these projects. Staffing capacity to complete projects is also a critical element in this
fund. Though projects began to resume in 2021 there were still lingering pandemic related impacts
that prevented projects from moving forward as planned and contributed to a backlog that resulted
in carrying projects into the 2022 Budget at the end of the 2021 year. In this fund revenues fell
short by 30.9% due to unreceived grant funding that was expected in the budget for the Erickson
Pump Track. Spending was also below budget due to unfinished capital projects that will carry into
2022. Funding for each project approved in the 2021 Budget will be held in reserves and carried
into 2022 for use on these unfinished projects.
Transportation Benefit District #312 – Tax collection in the Transportation Benefit District
(TBD) was 50.9% under collected in 2021 largely due to grant revenue that has not yet been
received for the Race Street project. This grant will carry into 2022 for project completion.
However, the TBD tax collected exceeded budget expectations by 34.4% ($262,138). Spending in
this fund was below budget by $1,526,012, or 34.8% due to projects that were delayed due to
backlog that was caused by the pandemic. The funding for these unfinished projects remains in this
fund for completion and were included in the first budget amendment to the 2022 Budget.
Parks Capital Fund #316 – Revenues in this fund exceeded budget expectations by 33.0% due to
an increase in facility rental fees collected after more than a year of lower collection in this area
that resulted from the pandemic. This change is an indicator that pandemic related impacts are
beginning to slowdown. There were no planned expenditures in this fund in 2021.
Utilities and Enterprise Funds:
Electric Fund #401 – Revenues in the Electric fund ended the year 2.4% over budget as a result
of increased consumption by the City’s industrial customer. Consumption by this customer
increased 353% as compared to the previous year. Additionally, revenue collection continued to
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2021 Year- E nd Financial Report Page | 7
follow an untypical trend in this utility fund as seen in 2020 where residential consumption
exceeded budget expectations by 3.7% at the end of the year. Commercial collection combined
remained in line with the budget projections. Expenditures were 2.6% under budget due to
continued personnel vacancies in 2021.
Water Fund #402 – Revenues finished the year in the water fund slightly under budget (4.4%) as
a result of investment earnings falling below budget expectations due to unfavorable market
conditions. As noted in the Electric fund residential usage was higher than budget expectations
(2.6%) while commercial met budget expectations in the water fund as well. Expenditures were
10.0% below budget as a result of savings from minor repairs and maintenance, charges from the
General Fund for services rendered and professional services in the industrial water division.
Wastewater Fund #403 – Revenues were over budget ($58,437) in 2021 due to higher collection
for services than expected despite a significant decrease of investment income as compared to
expected budget. Similar to 2020 revenue collection for residential usage remained higher than
expected with commercial usage falling below budget projections in 2021. Expenditures were
under budget by 5.2% ($326,184) due to savings in administrative services charged by the General
Fund for services provided, as well as staffing vacancies.
Solid Waste Fund #404 – Revenue in the Solid Waste fund ended the year over budget primarily
as a result of higher volumes of waste brought into the Transfer Station. Revenue in this fund ended
the year $266,181, or 2.1% higher than budget expectations. Expenditures in the Solid Waste Fund
were 3.2% below budget largely due to unspent professional services in the Post Closure division.
Stormwater Fund #406 –The City received 4.2% ($109,299) less revenue than budgeted in this
fund primarily due to investment interest earned falling 73.9% below revenue projections.
Expenditures were also under budget by 7.8% ($216,920), due to lower repairs and maintenance
and less utility expenses than anticipated.
Medic 1 Fund #409 – Revenues were slightly above budget by 1.56% ($47,899) at the end of 2021
due to increased transport services. Expenditures finished the year under budget ($221,669) due to
staffing vacancies.
Harbor Clean -Up Fund #413 –This fund includes insurance coverage for the majority of costs
associated with the Harbor Remedial Investigation/Feasibility Study. Expenses are paid with
insurance reimbursement following, resulting in timing differences. Revenues and expenditures
were significantly under budget at the end of 2021 indicating both invoices and reimbursements for
this project are behind.
Conservation Fund #421 – Contract payments from Bonneville Power Association for
conservation activities make up nearly 100% of the revenue for this fund. This revenue is tied to
the amount of power purchased. At year-end revenues were 22.6% ($80,435) lower than expected
and expenses were 0.9% over budget due to higher than anticipated spending for incentives.
Utilities Capital Funds:
All Capital Utility funds –
Revenues in Electric, Water, Wastewater and Stormwater capital funds are the result of a
funding transfers from each of the pertaining utilities. Solid Waste and CSO capital funds
also receive a surcharge to pay for debt service in addition to the transfer from the utilities.
Transfers are made in each budget year regardless of spending to keep rates stable and
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2021 Year- E nd Financial Report Page | 8
predictable. It is not uncommon for revenues to stay in reserves until a project is fully
funded and ready for implementation. Due to the transfer of funds on a yearly basis revenue
in these funds are in line with the budget expectations. The Electric and Solid Waste capital
budgets also included expected grant funding in 2021. This funding was for projects that
carried at the end of the year and as a result the grants were not received for reimbursement
in 2021.
The Solid Waste and CSO surcharges continue to see higher collection
then expected which may result in the ability to pay the debt associated
with the surcharges off early. This will be closely monitored moving.
All projects included in the budget are approved in the Capital Facilities Plan.
All utility capital funds were well under anticipated spending, indicating unfinished
projects will carry into the 2022 Budget. The effects of the pandemic continue to play a
role in the City’s ability to complete projects as does staffing capacity. Many supplies and
services needed to finish these projects continue to be unavailable or significantly delayed,
which resulted in capital projects being unable to move forward as scheduled.
Internal Service Funds:
Equipment Service Fund #501 – Revenues ended the year slightly below budget due to
unfavorable investment earnings resulting from current market conditions that ended the year
$45,605 below budget. Expenditures finished the year significantly under budget due to capital
vehicle replacements that were carried into 2022 due to delays in manufacturing that have occurred
since the start of the pandemic.
Information Technology Fund #502 – Revenues and expenditures were both under budget in
2021. The IT fund charges other departments for the expenditures incurred while operating and
maintaining the City’s IT infrastructure therefore if expenses did not occur the actual charges to
other departments will be adjusted accordingly at year-end. In 2021, savings were realized as
compared to the budget due to carrying several IT capital projects into 2022.
Self-Insurance Fund #503 – This fund accounts for property/casualty insurance, workers
compensation, and health insurance coverage. Revenues and expenditures were both under budget
at the end of the 2021 budget year. Similar to the IT Fund, this fund only spends amounts collected
by other funds for services and as result the revenues and expenses are linked. The savings in 2021
was the result of unspent budget for employee insurance due to staffing vacancies.
Permanent & Trust Funds:
Cemetery Endowment Fund #601 – A portion of the purchase price for gravesites is collected
and placed in this fund for maintenance of the cemetery after it is at capacity. Capacity is not
expected to be reached for many years. Revenues in 2021 primarily consisted of investment interest
earned. Due to unfavorable market conditions in the last year interest collected finished the year
negatively, or $2,453 below the anticipated budget.
Firemen’s Pension Fund #602 – This fund pays for retired pre-LEOFF employee medical and
salary costs based on existing agreements. As of December 31, 2021, the fund had two former
employees and one surviving spouse covered by this plan. In 2021, the investment earnings in this
fund greatly exceeded expectations, by $54,149. Spending was also considerably less than the
projected budget due to expected long-term care costs that were included in the budget but were
not needed. The result of which moved $35,413 into the fund balance at the end of the year.
L - 9July 19, 2022
CITY of PORT ANGELES
Q4-2021 Budget Status Report - Data & Graph Attachment
12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 Budget Budget
CITYWIDE REVENUE Actual YTD Actual YTD Actual YTD Amend #3 Actual YTD Remain. $Remain. %
Taxes 16,723,086 16,209,994 16,650,475 15,665,300 18,907,074 (3,241,774)-20.69%
Licenses & Permits 632,096 909,553 618,859 731,100 609,047 122,053 16.69%
Intergovernmental Rev.6,295,690 6,570,103 7,289,855 14,263,800 7,707,719 6,556,081 45.96%
Charges for Goods/Svcs.65,102,190 65,895,164 65,807,840 69,843,100 71,950,423 (2,107,323)-3.02%
Fines & Penalties 5,735 1,779 1,590 3,000 695 2,305 76.83%
Miscellaneous Revenue 15,630,006 10,827,787 10,844,704 10,951,300 5,522,115 5,429,185 49.58%
Prop./Trust Other Income 288,365 147,451 197,055 170,000 108,967 61,033 35.90%
Other Financing Sources 8,386,600 10,363,876 10,755,574 12,926,000 12,735,488 190,512 1.47%
TOTAL Citywide Revenue $113,063,768 $110,925,707 $112,165,952 $124,553,600 $117,541,528 $7,012,072 5.63%
Variance from Prior Yr. - $$9,286,213 ($2,138,061)$1,240,245 $5,375,576
Variance from Prior Yr. - %8.95%-1.89%1.12%4.79%
12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 Budget Budget
CITYWIDE EXPENDITURES Actual YTD Actual YTD Actual YTD Amend #3 Actual YTD Remain. $Remain. %
Salaries & Wages 18,311,845 18,706,967 19,114,903 21,963,300 21,069,698 893,602 4.07%
Personnel Benefits 7,625,881 7,702,899 7,417,187 8,672,800 7,750,393 922,407 10.64%
Supplies 13,924,046 13,711,952 14,257,709 19,138,100 18,586,655 551,445 2.88%
Services 36,191,933 36,304,897 36,289,437 43,031,600 38,403,813 4,627,787 10.75%
Intergov'tl. Svcs./Pmts.10,277,464 11,265,506 12,324,589 13,969,200 12,793,257 1,175,943 8.42%
Capital Outlay 7,047,180 3,518,409 4,169,458 18,475,800 8,052,013 10,423,787 56.42%
Debt Service: Principal 3,872,894 4,480,634 8,134,875 5,144,300 5,144,091 209 0.00%
Debt Service: Int./Other 2,485,609 2,244,026 2,130,320 1,841,700 1,958,336 (116,636)-6.33%
Other Financing Sources 228,907 210,605 249,541 5,987,700 314,682 5,673,018 94.74%
TOTAL Citywide Expenditures $99,965,759 $98,145,895 $104,088,019 $138,224,500 $114,072,938 $24,151,562 17.47%
Variance from Prior Yr. - $$1,263,451 ($1,819,864)$5,942,124 $9,984,919
Variance from Prior Yr. - %1.28%-1.82%6.05%9.59%
-50%
50%
150%
250%
350%
450%
550%
650%
750%
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
16,000,000
18,000,000 MAJOR FUNDS -ESTIMATED YEAR-END FUND BALANCES
Unassigned Fund/Cash Balance Fund/Cash Balance required % of 2021 Expenditures Fund Balance Target %
1 of 17 L - 10July 19, 2022
CITY of PORT ANGELES
Q4-2021 Budget Status Report - Data & Graph Attachment
12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 Budget Budget
GENERAL FUND REVENUE Actual YTD Actual YTD Actual YTD Amend #3 Actual YTD Remain. $Remain. %
Taxes 14,127,829 13,842,615 14,009,132 13,606,800 15,179,927 (1,573,127)-11.56%
Licenses & Permits 501,315 780,406 495,661 599,300 486,789 112,511 18.77%
Intergovernmental Rev.654,243 894,962 2,312,499 4,107,000 1,932,181 2,174,819 52.95%
Charges for Goods/Svcs.4,782,158 4,906,802 4,649,739 5,006,500 4,817,582 188,918 3.77%
Fines & Penalties 5,735 1,779 1,590 3,000 695 2,305 76.83%
Miscellaneous Revenue 241,861 444,117 176,628 296,500 67,490 229,010 77.24%
Other Financing Sources 230,600 117,000 165,000 65,200 63,566 1,634 2.51%
TOTAL General Fund Revenue $20,543,741 $20,987,681 $21,810,249 $23,684,300 $22,548,230 $1,136,070 4.80%
Variance from Prior Yr. - $$1,073,678 $443,940 $822,568 $737,981
Variance from Prior Yr. - %5.51%2.16%3.92%3.38%
12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 Budget Budget
GENERAL FUND REVENUE -- Detail Actual YTD Actual YTD Actual YTD Amend #3 Actual YTD Remain. $Remain. %
Property Tax 4,569,617 4,645,944 4,721,982 4,786,700 4,833,873 (47,173)-0.99%
Sales Tax--CoPA Regular 4,091,950 3,628,496 3,873,321 3,363,600 4,549,363 (1,185,763)-35.25%
Sales Tax-- EUGA Shared 180,966 175,026 189,579 171,100 226,905 (55,805)-32.62%
Electric Utility Tax 1,465,656 1,481,799 1,442,939 1,471,100 1,703,362 (232,262)-15.79%
Water Utility Tax 641,399 715,435 681,019 680,600 692,562 (11,962)-1.76%
Wastewater Utility Tax 966,956 985,115 963,805 985,300 978,083 7,217 0.73%
Solid Waste-Collect. Tax 313,765 338,077 324,918 325,600 324,242 1,358 0.42%
Solid Waste-Trans. Sta. Tax 684,060 728,983 728,012 720,100 762,785 (42,685)-5.93%
Stormwater Utility Tax 175,268 186,767 202,931 208,800 211,947 (3,147)-1.51%
Parking Tax 44,776 44,904 5,201 22,900 2,627 20,273 88.53%
Telephone Tax 369,286 367,559 335,217 368,500 256,133 112,367 30.49%
Leasehold Excise Tax 183,979 157,736 153,953 150,100 154,404 (4,304)-2.87%
Cable TV Franchise Fee 170,342 166,204 207,234 170,000 118,917 51,083 30.05%
Liquor Excise Tax/Liquor Profits 283,079 266,650 287,500 267,300 296,822 (29,522)-11.04%
Other General Fund Revenue 6,402,642 7,098,985 7,692,638 9,992,600 7,436,205 2,556,395 25.58%
TOTAL--General Fund $20,543,741 $20,987,681 $21,810,249 $23,684,300 $22,548,230 $1,136,070 4.80%
Variance from Prior Yr. - $$1,073,678 $443,940 $822,568 $737,981
Variance from Prior Yr. - %5.51%2.16%3.92%3.38%
12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 Budget Budget
GENERAL FUND EXPENDITURES Actual YTD Actual YTD Actual YTD Amend #3 Actual YTD Remain. $Remain. %
Salaries & Wages 8,844,697 9,051,068 9,198,883 9,936,900 9,616,205 320,695 3.23%
Personnel Benefits 3,618,261 3,662,326 3,582,560 4,002,000 3,667,459 334,541 8.36%
Supplies 690,439 756,888 624,833 851,100 603,268 247,832 29.12%
Services 3,715,344 3,635,682 4,409,986 6,272,500 5,318,598 953,902 15.21%
Intergov'tl. Svcs./Pmts.2,843,499 2,829,812 3,532,140 3,747,000 3,746,895 105 0.00%
Capital Outlay 17,327 11,375 0 0 0 0 N/A
Other Financing Sources 26,956 9,007 13,534 0 49,754 (49,754)N/A
TOTAL General Fund Expenditures $19,756,523 $19,956,158 $21,361,936 $24,809,500 $23,002,179 $1,807,321 7.28%
Variance from Prior Yr. - $$64,091 $199,635 $1,405,778 $1,640,243
Variance from Prior Yr. - %0.33%1.01%7.04%7.68%
2 of 17 L - 11July 19, 2022
CITY of PORT ANGELES
Q4-2021 Budget Status Report - Data & Graph Attachment
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 Combined Sales Tax --Budget vs. Actual
2021 Budget 2021 Actual
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 PROPERTY TAX
BUDGET vs. ACTUAL
2021 Budget 2021 Actual
$0
$100,000
$200,000
$300,000
$400,000
$500,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 COMBINED UTILITY TAX
BUDGET vs. ACTUAL
2021 Budget 2021 Actual
3 of 17 L - 12July 19, 2022
CITY of PORT ANGELES
Q4-2021 Budget Status Report - Data & Graph Attachment
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 ELECTRIC UTILITY TAX
BUDGET vs. ACTUAL
2021 Budget 2021 Actual
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 WATER UTILITY TAX
BUDGET vs. ACTUAL
2021 Budget 2021 Actual
-
20,000
40,000
60,000
80,000
100,000
120,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 WASTEWATER UTILITY TAX
BUDGET vs. ACTUAL
2021 Budget 2021 Actual
4 of 17 L - 13July 19, 2022
CITY of PORT ANGELES
Q4-2021 Budget Status Report - Data & Graph Attachment
($20,000)
($10,000)
$0
$10,000
$20,000
$30,000
$40,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 SOLID WASTE COLLECTIONS UTILITY
BUDGET vs. ACTUAL
2021 Budget 2021 Actual
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 SOLID WASTE TRANSFER STATION UTILITY TAX
BUDGET vs. ACTUAL
2021 Budget 2021 Actual
($20,000)
$0
$20,000
$40,000
$60,000
$80,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 TELEPHONE TAX
BUDGET vs. ACTUAL
2021 Budget 2021 Actual
5 of 17 L - 14July 19, 2022
CITY of PORT ANGELES
Q4-2021 Budget Status Report - Data & Graph Attachment
Council & City Manager Dept.12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 554,608 430,608 540,979 568,800 589,009 (20,209)-3.55%
Expenditure 904,394 802,196 870,619 999,800 937,524 62,276 6.23%
Net--Revenue less Expend.(349,786)(371,588)(329,640)(431,000)(348,515)
Variance from Prior Yr. - $$207,099 ($21,802)$41,948 ($18,875)
Variance from Prior Yr. - %-37.19%6.23%-11.29%5.73%
Finance Department 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 16,533,436 16,373,646 16,515,135 15,908,500 17,158,370 (1,249,870)-7.86%
Expenditure 2,895,238 2,715,752 2,787,383 2,992,400 2,899,108 93,292 3.12%
Net--Revenue less Expend.13,638,198 13,657,894 13,727,752 12,916,100 14,259,262
Variance from Prior Yr. - $$926,942 $19,696 $69,858 $531,510
Variance from Prior Yr. - %7.29%0.14%0.51%3.87%
Legal Department 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 289,397 412,196 346,789 367,300 355,906 11,394 3.10%
Expenditure 1,323,381 1,473,495 1,409,490 1,446,400 1,426,588 19,812 1.37%
Net--Revenue less Expend.(1,033,984)(1,061,299)(1,062,701)(1,079,100)(1,070,682)
Variance from Prior Yr. - $($34,701)($27,315)($1,402)($7,981)
Variance from Prior Yr. - %3.47%2.64%0.13%0.75%
Community & Economic Devel.12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 657,616 1,005,555 1,143,788 836,000 798,291 37,709 4.51%
Expenditure 740,310 895,305 808,799 1,561,200 1,484,800 76,400 4.89%
Net--Revenue less Expend.(82,694)110,250 334,989 (725,200)(686,509)
Variance from Prior Yr. - $$87,682 $192,944 $224,739 ($1,021,498)
Variance from Prior Yr. - %-51.46%-233.32%203.84%-304.93%
Police Department 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 749,683 735,093 941,242 1,268,900 1,148,323 120,577 9.50%
Expenditure 5,724,673 5,847,432 6,248,317 6,930,300 6,357,626 572,674 8.26%
Net--Revenue less Expend.(4,974,990)(5,112,339)(5,307,075)(5,661,400)(5,209,303)
Variance from Prior Yr. - $($260,603)($137,349)($194,736)$97,772
Variance from Prior Yr. - %5.53%2.76%3.81%-1.84%
Fire Department 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 109,117 178,942 67,429 70,900 71,766 (866)-1.22%
Expenditure 2,751,028 2,560,506 2,713,505 2,325,000 2,344,900 (19,900)-0.86%
Net--Revenue less Expend.(2,641,911)(2,381,564)(2,646,076)(2,254,100)(2,273,134)
Variance from Prior Yr. - $$21,375 $260,347 ($264,512)$372,942
Variance from Prior Yr. - %-0.80%-9.85%11.11%-14.09%
GENERAL FUND REVENUES AND EXPENDITURES AT YEAR END 12/31/2020
6 of 17 L - 15July 19, 2022
CITY of PORT ANGELES
Q4-2021 Budget Status Report - Data & Graph Attachment
Public Works & Utilities 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 854,868 931,130 861,221 1,076,400 949,145 127,255 11.82%
Expenditure 1,900,125 2,211,770 2,059,603 2,180,000 2,041,287 138,713 6.36%
Net--Revenue less Expend.(1,045,257)(1,280,640)(1,198,382)(1,103,600)(1,092,142)
Variance from Prior Yr. - $$64,383 ($235,383)$82,258 $106,240
Variance from Prior Yr. - %-5.80%22.52%-6.42%-8.87%
Parks & Recreation 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 794,620 920,511 586,670 734,100 649,808 84,292 11.48%
Expenditure 3,355,859 3,360,529 3,126,569 3,679,100 3,343,837 335,263 9.11%
Net--Revenue less Expend.(2,561,239)(2,440,018)(2,539,899)(2,945,000)(2,694,029)
Variance from Prior Yr. - $$107,554 $121,221 ($99,881)($154,130)
Variance from Prior Yr. - %-4.03%-4.73%4.09%6.07%
Non-Departmental 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 396 0 806,996 2,853,400 827,612 2,025,788 71.00%
Expenditure 161,515 89,173 1,337,651 2,695,300 2,166,509 528,791 19.62%
Net--Revenue less Expend.(161,119)(89,173)(530,655)158,100 (1,338,897)
Variance from Prior Yr. - $($110,144)$71,946 ($441,482)($808,242)
Variance from Prior Yr. - %216.07%-44.65%495.08%152.31%
TOTAL -- General Fund 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 20,543,741 20,987,681 21,810,249 23,684,300 22,548,230 1,136,070 4.80%
Expenditure 19,756,523 19,956,158 21,361,936 24,809,500 23,002,179 1,807,321 7.28%
Net--Revenue less Expend.787,218 1,031,523 448,313 (1,125,200)(453,949)
Variance from Prior Yr. - $$1,009,587 $244,305 ($583,210)($902,262)
Variance from Prior Yr. - %-454.01%31.03%-56.54%-201.26%
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 GENERAL FUND REVENUE
BUDGET vs. ACTUAL
2021 Budget 2021 Actual
7 of 17 L - 16July 19, 2022
CITY of PORT ANGELES
Q4-2021 Budget Status Report - Data & Graph Attachment
Lodging Tax Fund #101 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 833,472 818,505 507,239 505,500 1,056,807 (551,307)-109.06%
Expenditure 934,200 727,904 759,777 539,400 528,233 11,167 2.07%
Net--Revenue less Expend.(100,728)90,601 (252,538)(33,900)528,574
Variance from Prior Yr. - $$20,334 $191,329 ($343,139)$781,112
Variance from Prior Yr. - %-16.80%-189.95%-378.74%-309.30%
SPECIAL REVENUE FUNDS
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 GENERAL FUND EXPENDITURES
BUDGET vs. ACTUAL
2021 Budget 2021 Actual
0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
35.00%
40.00%
45.00%
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 - Est
GENERAL FUND UNASSIGNED FUND BALANCE AT YEAR END
General Fund Unassigned Fund Balance % of General Fund Expenditures
8 of 17 L - 17July 19, 2022
CITY of PORT ANGELES
Q4-2021 Budget Status Report - Data & Graph Attachment
Street Fund #102 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 1,585,807 1,662,118 1,671,370 1,710,200 1,720,799 (10,599)-0.62%
Expenditure 1,741,996 1,571,528 1,474,393 1,766,200 1,656,385 109,815 6.22%
Net--Revenue less Expend.(156,189)90,590 196,977 (56,000)64,414
Variance from Prior Yr. - $$175,171 $246,779 $106,387 ($132,563)
Variance from Prior Yr. - %-52.86%-158.00%117.44%-67.30%
R.E.E.T I Fund #105 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 478,068 386,310 430,742 269,000 555,717 (286,717)-106.59%
Expenditure 363,000 93,000 387,900 617,800 617,800 0 0.00%
Net--Revenue less Expend.115,068 293,310 42,842 (348,800)(62,083)
Variance from Prior Yr. - $$8,311 $178,242 ($250,468)($104,925)
Variance from Prior Yr. - %7.78%154.90%-85.39%-244.91%
PenCom Fund #107 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 3,091,107 2,961,031 3,192,057 2,851,500 3,521,493 (669,993)-23.50%
Expenditure 2,686,155 2,718,526 3,053,005 3,413,300 3,186,529 226,771 6.64%
Net--Revenue less Expend.404,952 242,505 139,052 (561,800)334,964
Variance from Prior Yr. - $$170,875 ($162,447)($103,453)$195,912
Variance from Prior Yr. - %73.00%-40.12%-42.66%140.89%
R.E.E.T. II Fund #160 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 481,242 388,317 429,099 265,700 555,625 (289,925)-109.12%
Expenditure 167,840 317,036 142,531 942,000 920,422 21,578 2.29%
Net--Revenue less Expend.313,402 71,281 286,568 (676,300)(364,797)
Variance from Prior Yr. - $$55,869 ($242,121)$215,287 ($651,365)
Variance from Prior Yr. - %21.69%-77.26%302.03%-227.30%
Business Improvement District 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 34,972 34,743 9,312 32,300 16,410 15,890 49.20%
Expenditure 46,427 999 38,800 4,000 4,000 0 0.00%
Net--Revenue less Expend.(11,455)33,744 (29,488)28,300 12,410
Variance from Prior Yr. - $($47,298)$45,199 ($63,232)$41,898
Variance from Prior Yr. - %-131.96%-394.58%-187.39%-142.08%
P.A. Housing Fund #172 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 776,934 52,325 1,125,700 1,369,200 699,212 669,988 48.93%
Expenditure 1,190,165 - 809,279 1,386,600 512,641 873,959 63.03%
Net--Revenue less Expend.(413,231)52,325 316,421 (17,400)186,571
Variance from Prior Yr. - $($513,479)$465,556 $264,096 ($129,850)
Variance from Prior Yr. - %-512.21%-112.66%504.72%-41.04%
Code Compliance Fund #175 2018 Actual 2019 Actual 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 50,000 1,794 594 700 (315)1,015 145.00%
Expenditure 0 12,000 327 5,300 326 4,974 93.85%
Net--Revenue less Expend.50,000 (10,206)267 (4,600)(641)
Variance from Prior Yr. - $$50,000 ($60,206)$10,473 ($908)
Variance from Prior Yr. - %#DIV/0!-120.41%-102.62%-340.07%
9 of 17 L - 18July 19, 2022
CITY of PORT ANGELES
Q4-2021 Budget Status Report - Data & Graph Attachment
$0
$50,000
$100,000
$150,000
$200,000
$250,000
1 2 3 4 5 6 7 8 9 10 11 12
2021 LODGING TAX REVENUE
BUDGET vs. ACTUAL
2021 Budget 2021 Actual
$0
$20,000
$40,000
$60,000
$80,000
$100,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 MOTOR VEHICLE FUEL TAX
BUDGET vs. ACTUAL
2021 Budget 2021 Actual
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Budget
2021 Actual
REET I & REET II
COMBINED ACTUAL REVENUE
REET-1 Actual Revenue REET-2 Actual Revenue
10 of 17 L - 19July 19, 2022
CITY of PORT ANGELES
Q4-2021 Budget Status Report - Data & Graph Attachment
2006 LTGO - Property Acquistion 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 303,608 39,524 367,928 1,700 20 1,680 98.82%
Expenditure 86,890 86,891 86,890 1,059,700 1,058,066 1,634 0.15%
Net--Revenue less Expend.216,718 (47,367)281,038 (1,058,000)(1,058,046)
Variance from Prior Yr. - $$239,156 ($264,085)$328,405 ($1,339,084)
Variance from Prior Yr. - %-1065.85%-121.86%-693.32%-476.48%
2014 LTGO - Solid Waste Landfill 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 347,081 609,528 603,729 604,100 595,671 8,429 1.40%
Expenditure 344,000 599,000 598,500 598,200 598,200 0 0.00%
Net--Revenue less Expend.3,081 10,528 5,229 5,900 (2,529)
Variance from Prior Yr. - $$582 $7,447 ($5,299)($7,758)
Variance from Prior Yr. - %23.29%241.71%-50.33%-148.36%
2015 LTGO - Refunding 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 234,071 232,465 234,254 237,500 235,038 2,462 1.04%
Expenditure 233,072 231,151 233,152 235,000 234,972 28 0.01%
Net--Revenue less Expend.999 1,314 1,102 2,500 66
Variance from Prior Yr. - $$55,972 $315 ($212)($1,036)
Variance from Prior Yr. - %-101.82%31.53%-16.13%-94.01%
Governmental Capital Fund 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 616,540 718,546 1,822,899 1,648,300 1,149,087 499,213 30.29%
Expenditure 1,640,200 241,503 820,194 1,096,000 371,319 724,681 66.12%
Net--Revenue less Expend.(1,023,660)477,043 1,002,705 552,300 777,768
Variance from Prior Yr. - $($1,341,734)$1,500,703 $525,662 ($224,937)
Variance from Prior Yr. - %-421.83%-146.60%110.19%-22.43%
Transportation Benefit District 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 4,258,043 2,719,551 1,772,659 7,853,900 3,997,896 3,856,004 49.10%
Expenditure 3,067,225 1,651,711 1,169,853 4,384,400 2,858,388 1,526,012 34.81%
Net--Revenue less Expend.1,190,818 1,067,840 602,806 3,469,500 1,139,508
Variance from Prior Yr. - $$1,190,818 ($122,978)($465,034)$536,702
Variance from Prior Yr. - %#DIV/0!-10.33%-43.55%89.03%
Parks Capital Fund 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 20,988 26,301 6,881 11,800 15,689 (3,889)-32.96%
Expenditure 0 0 9,562 0 0 0 #DIV/0!
Net--Revenue less Expend.20,988 26,301 (2,681)11,800 15,689
Variance from Prior Yr. - $($16,634)$5,313 ($28,982)$18,370
Variance from Prior Yr. - %-44.21%25.31%-110.19%-685.19%
GOVERNMENTAL CAPITAL PROJECT FUNDS
DEBT SERVICE FUNDS
11 of 17 L - 20July 19, 2022
CITY of PORT ANGELES
Q4-2021 Budget Status Report - Data & Graph Attachment
Electric Utility Fund #401 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 24,428,407 24,999,004 23,814,676 27,557,300 28,224,260 (666,960)-2.42%
Expenditure 21,367,989 24,754,748 27,554,791 26,501,900 25,820,286 681,614 2.57%
Net--Revenue less Expend.3,060,418 244,256 (3,740,115)1,055,400 2,403,974
Variance from Prior Yr. - $($154,011)($2,816,162)($3,984,371)$6,144,089
Variance from Prior Yr. - %-4.79%-92.02%-1631.23%-164.28%
ENTERPRISE FUNDS (UTILITY FUNDS)
$0
$1,000,000
$2,000,000
$3,000,000
2021 ELECTRIC FUND TOTAL REVENUE
BUDGET vs. ACTUAL
Electric Revenue Budget Electric Actual Revenue
$0
$500,000
$1,000,000
$1,500,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 RESIDENTIAL ELECTRIC REVENUE
BUDGET vs. ACTUAL
Electric Residential Revenue Budget Electric Residential Actual Revenue
$0
$500,000
$1,000,000
1 2 3 4 5 6 7 8 9 10 11 12
2021 INDUSTRIAL TRANSMISSION ELECTRIC REVENUE
BUDGET vs. ACTUAL
Industrial Transmission Revenue Budget Industrial Transmission Actual Revenue
12 of 17 L - 21July 19, 2022
CITY of PORT ANGELES
Q4-2021 Budget Status Report - Data & Graph Attachment
Water Utility Fund #402 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 13,105,880 7,219,780 9,383,963 6,871,900 6,572,756 299,144 4.35%
Expenditure 6,834,014 6,750,835 6,658,721 7,515,000 6,762,455 752,545 10.01%
Net--Revenue less Expend.6,271,866 468,945 2,725,242 (643,100)(189,699)
Variance from Prior Yr. - $$6,670,328 ($5,802,921)$2,256,297 ($2,914,941)
Variance from Prior Yr. - %-1674.02%-92.52%481.14%-106.96%
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 ELECTRIC FUND TOTAL EXPENDITURES
BUDGET vs. ACTUAL
Electric Budget Electric Actual
($100,000)
$900,000
$1,900,000
$2,900,000
$3,900,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 BPA PURCHASED POWER
BUDGET vs. ACTUAL
BPA Purchased Power Budget BPA Purchased Power Actual
$0
$200,000
$400,000
$600,000
$800,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 WATER FUND TOTAL REVENUE
BUDGET vs. ACTUAL
Water Budget Water Actual
13 of 17 L - 22July 19, 2022
CITY of PORT ANGELES
Q4-2021 Budget Status Report - Data & Graph Attachment
Wastewater Utility Fund #403 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 7,296,742 7,488,828 7,247,320 7,190,900 7,249,337 (58,437)-0.81%
Expenditure 6,644,727 6,915,125 6,799,511 7,165,600 6,839,416 326,184 4.55%
Net--Revenue less Expend.652,015 573,703 447,809 25,300 409,921
Variance from Prior Yr. - $$19,555 ($78,312)($125,894)($37,888)
Variance from Prior Yr. - %3.09%-12.01%-21.94%-8.46%
-
100,000
200,000
300,000
400,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 WATER RESIDENTIAL REVENUE
BUDGET vs. ACTUAL
Water Budget Water Actual
$0
$50,000
$100,000
$150,000
$200,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 WATER COMMERCIAL REVENUE
BUDGET vs. ACTUAL
Water Budget
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 WATER FUND EXPENDITURES
BUDGET vs. ACTUAL
Water Budget Water Actual
14 of 17 L - 23July 19, 2022
CITY of PORT ANGELES
Q4-2021 Budget Status Report - Data & Graph Attachment
Solid Waste Utility Fund #404 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 12,178,334 12,681,908 12,584,274 12,527,700 12,793,881 (266,181)-2.12%
Expenditure 11,552,448 12,018,704 12,338,899 16,100,800 15,582,254 518,546 3.22%
Net--Revenue less Expend.625,886 663,204 245,375 (3,573,100)(2,788,373)
Variance from Prior Yr. - $$660,290 $37,318 ($417,829)($3,033,748)
Variance from Prior Yr. - %-1919.22%5.96%-63.00%-1236.37%
Stormwater Utility Fund #406 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 2,206,543 2,342,072 2,622,180 2,609,800 2,500,501 109,299 4.19%
Expenditure 1,877,801 1,859,110 2,195,577 2,778,800 2,561,880 216,920 7.81%
Net--Revenue less Expend.328,742 482,962 426,603 (169,000)(61,379)
Variance from Prior Yr. - $$43,164 $154,220 ($56,359)($487,982)
Variance from Prior Yr. - %15.11%46.91%-11.67%-114.39%
Medic 1 Utility Fund #409 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 2,952,250 3,876,170 3,281,262 3,066,800 3,018,901 47,899 1.56%
Expenditure 2,767,404 2,899,996 3,115,992 3,217,100 2,995,431 221,669 6.89%
Net--Revenue less Expend.184,846 976,174 165,270 (150,300)23,470
Variance from Prior Yr. - $$108,806 $791,328 ($810,904)($141,800)
Variance from Prior Yr. - %143.09%428.10%-83.07%-85.80%
Harbor Clean-up Fund #413 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 978,999 908,611 991,047 2,829,100 1,152,676 1,676,424 59.26%
Expenditure 1,079,856 1,002,833 964,816 2,847,600 1,251,975 1,595,625 56.03%
Net--Revenue less Expend.(100,857)(94,222)26,231 (18,500)(99,299)
Variance from Prior Yr. - $($33,272)$6,635 $120,453 ($125,530)
Variance from Prior Yr. - %49.23%-6.58%-127.84%-478.56%
Conservation Utility Fund #421 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 628,588 338,125 263,060 355,600 275,165 80,435 22.62%
Expenditure 871,060 578,652 411,980 358,300 361,573 (3,273)-0.91%
Net--Revenue less Expend.(242,472)(240,527)(148,920)(2,700)(86,408)
Variance from Prior Yr. - $($189,649)$1,945 $91,607 $62,512
Variance from Prior Yr. - %359.03%-0.80%-38.09%-41.98%
Electric Capital Fund #451 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 1,077,700 4,650,000 3,300,000 878,800 800,000 78,800 8.97%
Expenditure 434,037 288,458 527,691 2,062,700 975,936 1,086,764 52.69%
Net--Revenue less Expend.643,663 4,361,542 2,772,309 (1,183,900)(175,936)
Variance from Prior Yr. - $$180,427 $3,717,879 ($1,589,233)($2,948,245)
Variance from Prior Yr. - %38.95%577.61%-36.44%-106.35%
UTILITY CAPITAL FUNDS (Includes transfers from Utility Funds )
15 of 17 L - 24July 19, 2022
CITY of PORT ANGELES
Q4-2021 Budget Status Report - Data & Graph Attachment
Water Capital Fund #452 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 596,000 562,000 719,100 650,000 650,000 0 0.00%
Expenditure 1,056,954 21,059 212,209 574,400 206,267 368,133 64.09%
Net--Revenue less Expend.(460,954)540,941 506,891 75,600 443,733
Variance from Prior Yr. - $($840,154)$1,001,895 ($34,050)($63,158)
Variance from Prior Yr. - %-221.56%-217.35%-6.29%-12.46%
Wastewater Capital Fund #453 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 600,000 783,500 850,000 900,000 900,000 0 0.00%
Expenditure 354,757 213,450 832,070 1,581,000 981,245 599,755 37.94%
Net--Revenue less Expend.245,243 570,050 17,930 (681,000)(81,245)
Variance from Prior Yr. - $$1,193,152 $324,807 ($552,120)($99,175)
Variance from Prior Yr. - %-125.87%132.44%-96.85%-553.12%
Solid Waste Capital Fund #454 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 1,096,848 1,366,294 1,352,290 1,871,300 1,319,771 551,529 29.47%
Expenditure 814,617 1,250,837 1,201,091 3,311,600 2,129,521 1,182,079 35.70%
Net--Revenue less Expend.282,231 115,457 151,199 (1,440,300)(809,750)
Variance from Prior Yr. - $($146,016)($166,774)$35,742 ($960,949)
Variance from Prior Yr. - %-34.10%-59.09%30.96%-635.55%
Stormwater Capital Fund #456 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 485,000 400,000 400,000 545,000 545,000 0 0.00%
Expenditure 349,404 25,408 6,520 511,000 439,726 71,274 13.95%
Net--Revenue less Expend.135,596 374,592 393,480 34,000 105,274
Variance from Prior Yr. - $($264,404)$238,996 $18,888 ($288,206)
Variance from Prior Yr. - %-66.10%176.26%5.04%-73.25%
CSO Capital Fund #463 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 2,372,822 2,407,169 2,371,947 2,362,200 2,356,515 5,685 0.24%
Expenditure 2,319,969 2,294,673 2,266,957 2,316,700 2,402,466 (85,766)-3.70%
Net--Revenue less Expend.52,853 112,496 104,990 45,500 (45,951)
Variance from Prior Yr. - $($196,485)$59,643 ($7,506)($150,941)
Variance from Prior Yr. - %-78.80%112.85%-6.67%-143.77%
Equipment Services Fund #501 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 1,896,255 1,926,067 1,739,303 4,524,500 4,455,629 68,871 1.52%
Expenditure 1,846,942 1,635,170 1,170,105 6,343,900 1,833,836 4,510,064 71.09%
Net--Revenue less Expend.49,313 290,897 569,198 (1,819,400)2,621,793
Variance from Prior Yr. - $$100,037 $241,584 $278,301 $2,052,595
Variance from Prior Yr. - %-197.22%489.90%95.67%360.61%
INTERNAL SERVICE FUNDS
16 of 17 L - 25July 19, 2022
CITY of PORT ANGELES
Q4-2021 Budget Status Report - Data & Graph Attachment
Information Technology Fund #502 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 1,998,824 1,761,212 2,118,407 2,824,000 2,746,034 77,966 2.76%
Expenditure 1,721,638 1,645,164 1,723,611 2,312,900 1,991,349 606,762 26.23%
Net--Revenue less Expend.277,186 116,048 394,796 511,100 754,685
Variance from Prior Yr. - $$218,516 ($161,138)$278,748 $359,889
Variance from Prior Yr. - %372.45%-58.13%240.20%91.16%
Self-Insurance Fund #503 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 5,493,860 5,473,634 5,075,424 5,922,000 5,247,027 674,973 11.40%
Expenditure 5,673,564 5,687,997 5,125,846 5,952,000 5,354,126 597,874 10.04%
Net--Revenue less Expend.(179,704)(214,363)(50,422)(30,000)(107,099)
Variance from Prior Yr. - $($246,221)($34,659)$163,941 ($56,677)
Variance from Prior Yr. - %-370.16%19.29%-76.48%112.41%
Cemetery Endowment Fund #601 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 6,296 12,004 6,355 6,000 (2,453)8,453 140.88%
Expenditure - - - - - - N/A
Net--Revenue less Expend.6,296 12,004 6,355 6,000 (2,453)
Variance from Prior Yr. - $$2,311 $5,708 ($5,649)($8,808)
Variance from Prior Yr. - %57.99%90.66%-47.06%-138.60%
Firemen's Pension Fund #602 12/31/2018 12/31/2019 12/31/2020 2021 Budget 12/31/2021 $ Remaining % Remaining
Revenue 8,746 90,590 60,632 15,000 69,149 (54,149)-360.99%
Expenditure 140,885 96,269 35,533 92,600 33,736 58,864 63.57%
Net--Revenue less Expend.(132,139)(5,679)25,099 (77,600)35,413
Variance from Prior Yr. - $($105,161)$126,460 $30,778 $10,314
Variance from Prior Yr. - %389.80%-95.70%-541.96%41.09%
PERMANENT AND TRUST FUNDS
17 of 17 L - 26July 19, 2022