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Home My WebLink AboutCC Minutes 05/03/2022 CITY COUNCIL MEETING Port Angeles, Washington May 3, 2022 This meeting was conducted virtually. CALL TO ORDER SPECIAL MEETING Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:00 p.m. Members Present: Mayor Dexter,Deputy Mayor Meyer, Council Members French,McCaughan, Schromen-Wawrin and Suggs. Members Absent: None. Staff Present: City Manager West,Attorney Bloor,and A.Fountain. EXECUTIVE SESSION Based on input from City Attorney William Bloor,Mayor Dexter announced the need for an Executive Session under RCW 42.30.110(1)(i)to discuss potential litigation with legal counsel until 5:50 p.m. Council then moved to a separate virtual meeting room to conduct the special meeting.The Executive Session convened at 5:00 p.m. At 5:51 p.m.Attorney Bloor announced the need for an additional 5 minutes. ADJOURNMENT Mayor Dexter adjourned the Special Meeting at 5:58 p.m. CALL TO ORDER-REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Dexter,Deputy Mayor Meyer,Council Members Carr,French,McCaughan,Schromen- Wawrin and Suggs. Members Absent: None. Staff Present: City Manager West,Attorney Bloor,Clerk Martinez-Bailey,C. Delikat,K.Dubuc,B. Smith, E. Bolin,T.Hunter,and S. Carrizosa. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS P"ROCLAMAIJONS & EMPLOYEE RECOGNITIONS 1. Bike Everywhere Month Proclamation Mayor Dexter read a proclamation in recognition of Bike Everywhere Month. She presented the proclamation to Active Transportation Advocacy of Port Angeles supporter Randall McCoy who encouraged the community to pursue bike riding for fun and as an alternative way to approach transportation. PUBLIC COMMENT Dan Erickson, no residence provided, in a pre-recorded message, spoke about his appreciation for Council and a donation made to the City from the Erickson family. CONTRACTS & PURCHASING 1. 2022-2023 US Army Corps of Engineers Ediz Hook Beach Nourishment Project U.S.Army Corp Chief John Hicks shared a presentation which included the history and details about the project, providing side-by-side photos documenting the movement of rocks and sand over time. He spoke about a 1976 cost- PORT ANGELES CITY COUNCIL MEETING—May 3, 2022 share agreement and stated the City is required to fund a share of the design and permitting. He shared that many similar agreements have been adjusted or modified so that a local share is not required. He discussed the costs of the project and spoke about timelines. Following the presentation there was a question and answer period and Council discussion. Multiple Council members expressed interest revisiting the share requirements and agreement. It was moved by McCaughan and seconded by Meyer to: After amendment,the final motion passed. Authorize the City Manager to release$32,700.00 from the Budget Savings for the City's required local share of the design and permitting phase of the 2022-2023 U.S.Army Corp of Engineers Ediz Hook Beach Nourishment project and request the City Manager advocate to our Congressional Delegation expansion of the USACE authority on Ediz Hook to include restoration and cleanup,and increase the budget for restoration planning and implementation on Ediz Hook. The Mayor asked if there was unanimous consent,hearing no opposition,the motion to amend carried 7-0. The Mayor recessed the meeting for a break at 7:14 p.m. The meeting reconvened at 7:19 p.m. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS The Mayor added Amendment to the 4-party Agreement Between WSDOT, the City of Port Angeles, Port of Port Angeles and Lower Elwha Klallam Tribe as item I-3 to the agenda. CONSENT AGENDA At the request of Councilmember McCaughan and after hearing no opposition,Mayor Dexter added item J-2 to the Consent Agenda. It was moved by Meyer and seconded by McCaughan to approve the Consent Agenda to include: I. City Council Minutes of April 5,2022/Approve 2. Expenditure Report:From April 9, 2022 to April 22, 2022 in the amount of$1,470,507.44/Approve 3. Overhead Cable Replacement—2020—Final Acceptance/Accept the Overhead Cable Reconductor 2020 project cis complete by RiverLine Power anti authorize staff to proceed with project closeout, and release of the retainage upon receipt of all required clearances. 4. Laurel Street Substation Load Tap Changer Replacement—Final Acceptance/Accept the Load Tap Changer Replacement 2020 project as complete by Reinhausen Manufacturing Inc. and authorise staff to proceed with project closeout, and release of the retainage upon receipt of all required clearances. 5. J-2 MOVED TO CONSENT"I" Street Substation Electrical Switchgear Replacement—Contract Award/ Award a contract with Prime Electric of Bellevue, WA to upgrade the I Street Substation Electrical Switchgear in an amount not to exceed$322,239.00, including taxes, and to authorize the City Manager to sign all documents necessary to execute and administer-the contract with Prime Electric and to make minor modifications to the contract, as necessary. The Mayor asked if there was unanimous consent,hearing no opposition,the motion to amend carried 7-0. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS 1. Center for Inclusive Entrepreneurship City Manager Nathan West provided background on the agenda item, saying the proposed resolution supports American Recue Plan Act funding allocation to the Center for Inclusive Entrepreneurship.He said the organization greatly supported local businesses during an unprecedented time. Mayor Dexter read the resolution by title,entitled, RESOLUTION NO. 12-22 A RESOLUTION of the City Council of the City of Port Angeles,Washington,approving funding from the American Rescue Plan Act(ARPA)for reimbursement to the City for pandemic related expenses incurred in responding to COVID. Page 2 of 4 PORT ANGELES CITY COUNCIL MEETING—May 3, 2022 It was moved by Schromen-Wawrin and seconded by Carr to: Pass the Resolution approving funding for the Center for Inclusive Entrepreneurship in the amount of$20,000 annually for the years 2022 and 2023 and approve and authorize the City Manager to sign the ARPA Subrecipient agreement and complete final negotiations on Attachment D with the Center for Inclusive Entrepreneurship and to make minor modifications to the agreement as necessary. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. OTHER CONSIDERATIONS 1. Public Safety Advisory Board Appointment City Clerk Kari Martinez-Bailey provided a recommendation that was made during the April 20 Public Safety Advisory Board meeting relative to the appointment of the seat held for a Port Angeles High School student. She provided background on recruitment and an update on the recommendation made by the Board relative to the vacant and pending vacant seats on the Board held for Tribal representation. Council discussion followed. It was moved by Schromen-Wawrin and seconded by Meyer to: Appoint Autumn Hudgins to the Public Safety Advisory Board in the seat held for an individual recommended by school administration for a one-year term ending 2/28/2023. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. It was moved by Schromen-Wawrin and seconded by Carr to: Amend Ordinance 3665,striking the language"to the extent feasible" from section 2.26.020 subsection F. The Mayor asked if there was unanimous consent,hearing no opposition,the motion to amend carried 7-0. 2. 2022 Association of Washington Cities Annual Conference Attendance(AWC) Mayor Dexter led the discussion regarding attendance at the AWC annual conference being held in-person in Vancouver,Washington. Council discussion followed. It was moved by Schromen-Wawrin and seconded by Carr to: Designate Mayor Dexter and Council members Carr and Schromen-Wawrin as voting delegates during the AWC Business Meeting. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. 3. Amendment to the 4-party Agreement Between WSDOT,the City of Port Angeles,Port of Port Angeles and Lower Elwha Klallam Manager West stated the City had received a request from the Washington State Department of Transportation to amend a 2006 agreement between(WSDOT)and the City of Port Angeles,Port of Port Angeles and Lower Elwha Klallam Tribe(LEKT).He said the amendment would remove elements of the reversion clause and any obligation by the State of Washington to enforce the reversion clause or any enforcement actions relative to future use of the site. It was moved by Schromen-Wawrin and seconded by Suggs to: Approve the amendments to the 4-party agreement as recommended by the State and the LEKT on April 15,2022, and that the Mayor be authorized to sign and execute the amendments. It was then moved by Schromen-Wawrin and seconded by Suggs to: Amend the main motion by adding"and to approve minor modification as necessary." The amendment was approved by unanimous consent. After amendment,the main motion was to: Approve the amendments to the 4-party agreement as recommended by the State and the LEKT on April 15,2022, and that the Mayor be authorized to sign and execute the amendments and to approve minor modifications as necessary. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. Page 3 of 4 PORT ANGELES CITY COUNCIL MEETING—May 3, 2022 CONTRACTS & PURCHASING CONTINUED 1. 2022 Cultural Resource Services,Professional Services Agreement with HDR,PSA-2022-01 Director of Public Works and Utilities Thomas Hunter presented the agenda item and provided details on the professional services agreement for cultural resource and archeological monitoring services through December 31, 2023. It was moved by Schromen-Wawrin and seconded by Suggs to: Award the Professional Services Agreement with HDR Engineering Inc.,for a maximum amount not-to-exceed $145,280,and authorize the City Manager to execute and to make minor modifications to the contract,as necessary.. The Mayor asked if there was unanimous consent,hearing no opposition, the motion carried 7-0. CITY COUNCIL REPORTS Council member McCaughan provided details from his attendance at recent Shore Aquatic Center,Feiro Marine Life Center and Kiwanis Club meetings. Council member Meyer spoke about the Youth Bus Pass for Clallam Transit System,Boys&Girls Clubs Center,and a number of Chamber of Commerce updates. Council Schromen-Wawrin spoke about disaster recovery relative to housing and spoke about a blog post. Council Suggs spoke about Earth Day events at City Pier, Mayor Dexter spoke about the Pump Track groundbreaking event. No other reports were given. INFORMATION Manager West spoke about the Chamber of Commerce 2"d Annual Big Spring Spruce Up event happening in Downtown Port Angeles, the upcoming climate resiliency effort on May 17, and about the proposed meeting time held for a joint meeting with the County Commissioners. SECOND PUBLIC COMMENT No public couuuent was received. ADJOURNMENT Mayor Dexter adjourned the meeting at 8:35 p.m. • 4LCIer Kate Dexter,Mayor Kari Martinez-Bailey Page 4 of 4