HomeMy WebLinkAboutCC Agenda Packet Special Meeting 09272022
SEPTEMBER 27, 2022
City of Port Angeles Council Special Meeting Agenda
This meeting will be conducted virtually.
By Council decision, meetings will be held virtually when the COVID-19 risk is Moderate or High, per the dashboard
located at https://www.clallam.net/coronavirus/, at the time the meeting agenda is advertised. Meetings will be held in
person with a virtual option (hybrid) when the COVID-19 risk is Very Low or Low, per the dashboard located
at https://www.clallam.net/coronavirus/, at the time the meeting agenda is advertised.
At the time the City Council agenda was created on September 26, 2022, the dashboard indicated the County was in a
moderate risk level, therefore, the September 27, 2022 meeting will be conducted virtually. To attend the meeting, follow
the instructions below, or visit www.cityofpa.us for more info regarding our virtual meetings.
For audio only, please call: 1-844-992-4726
Use access code: 2558 121 1723
Join through the Webex link:
https://cityofpa.webex.com/cityofpa/onstage/g.php?MTID=e59be44defa77dc7227debe6d9f8e5e8c
The access code and link are good for the September 27, 2022 meeting only.
A. Call to Order – Special Meeting at 5:00 p.m.
B. Roll Call
C. Consent Agenda:
Shane Park Tile Re-installation / Award a contract for Shane Park Title Re-installation to Allplay
Design in the amount of $85,685.71 and authorize the City Manager to execute and administer the
contract and make any minor modifications as necessary.
D. Re-envisioning the Port Angeles Municipal Code – Title 5
• Presentation
• Council Q&A and discussion
E. Adjournment – 7:00 p.m.
The Mayor and council members encourage citizen participation and provide time for public comment on the agenda for
every regular council meeting. Because of the limitations that apply, public comment is not available at special council
meetings. An opportunity for public comment will be available at a later date. Upcoming meeting information can be
found on the City website: www.cityofpa.us/583/Meetings-Agendas. Community members may also contact City Council
by email at council@cityofpa.us, or written letter mailed to 321 East 5th Street, Port Angeles, WA 98362 or by dropping it
by City Hall. Learn more by visiting: www.cityofpa.us/137/City-Council
Kari Martinez-Bailey
City Clerk
(p) 360-417-4634 │TTY 360-417-4645
kmbailey@cityofpa.us
Date: September 27, 2022
To: City Council
From: Corey Delikat, Parks & Recreation Director
Subject: Shane Park Tile Re-installation
Background / Analysis: Unfortunately, on September 14th the City was forced to close the Shane Park
playground after tiles were removed exposing the concrete foundation under the equipment. Prior to
closing the playground earlier this month, we met with a local certified playground inspector from Allplay
Systems. They agreed with our assessment and stated that the ASTM F-1292 dictates the minimum
requirements for impact attenuation for playground surfacing within the use zone of play equipment and it
indicates that a unitary surface must be continuous without gaps and held in place by a binder.
The Shane Park Playground project was made possible through the dedication and efforts of Janet Young
working with the City and Kiwanis to put the first fully functional ADA playground in Clallam County.
Due to her commitment, care and work on this project Janet won the Citizen Project of the Year award
from the Washington Recreation Conservation Office in Olympia.
Since that time, use and weather have caused the tiles at this playground to shrink and expand which has
enabled the tiles to be pulled up freely by users of the park. Staff has been cutting pieces of tile to fill
these gaps in an effort to keep the park functional; however, this approach was not viable, and the
playground was closed for safety purposes earlier this month.
Because this playground is one of the key elements in our park system, especially on the west side of
town, staff is prioritizing the re-opening of the playground as soon as possible. The City asked Allplay,
who is on the local state contract, to provide the City a bid to fix the situation. This bid included 150
additional playground tiles ($5,280), fifty 5-gallon buckets of adhesive ($27,360), 130 tubes of caulking
Summary: Over the last few years the City of Port Angeles Parks & Recreation Department has been
maintaining the deteriorating playground safety tiles at Shane Park playground. The tiles have been
pulled up by individuals, leaving gaps that expose the concrete foundation underneath. These tiles are
critical to the safety of children using the park. Allplay Design is available on a state contract to install a
small number of new tiles, reuse the existing ones, and glue them down to enhance the safety of the
playground and require less maintenance from Parks and Recreation Staff. The Shane Park playfields are
being actively used for soccer, but there is no playground equipment for other family members not
participating in the practices and games.
Funding: The Parks and Recreation department has a savings of $105,000 in the Seasonal personnel
budget due to lack of applications for these positions. It is recommended these funds be re-allocated to
complete the replacement of the tile at Shane Park.
Recommendation: Award a contract to Allplay Design for Shane Park Tile Re-installation in the
amount of $85,685.71 and authorize the City Manager to execute the contract and to make any minor
modifications as necessary.
($2,242.50), freight ($1,225), and labor to install is $42,647.75 and tax for the project is $6930.46. Total
cost for the tile replacement is estimated at $85,685.71.
In order to complete this project this year, work will need to commence as soon as possible as the glue
and caulking required to prevent the tiles from lifting again must be done in warm weather, prior to winter
months, to ensure adhesion.
Funding Overview:
The Parks and Recreation department has a savings of $105,000 in the Seasonal personnel budget due to
lack of applications for these positions. It is recommended these funds be re-allocated to complete the
replacement of the tile at Shane Park.
PAMC Re-Envisioning:
Title 5 Workshop
PRESENTED BY:
ANN MARIE SOTO & RACHEL TURPIN
SEPTEMBER 27, 2022
Presentation Overview
❖PAMC Re-Envisioning Project update
❖Overview of proposed changes to Title 5
❖Discussion on general business licenses vs. regulatory licenses
❖Discussion on special event permits
❖Next steps
Project Status
Completed
•Code
Enforcement
(including
updates to
penalties) and
Title 8
Drafts with Council
•Title 1 –General
Provisions
•Title 9 –Public
Peace, Morals
and Safety
(criminal code)
Drafts with Staff
•Fee Schedule and
related provisions
in Title 3
•Regulating short
term rentals
Preliminary Drafts
Complete
•Title 5 –Business
Licenses and
Regulations
•Title 11 –Streets
and Sidewalks
•Title 12 –Public
Places
Remaining
•Updates to board
and commissions
•Title 10 –Vehicles
and Traffic
•Title 13 -Utilities
•Title 7 -Animals
•Title 2 –Admin
and Personnel
•Title 3 –Revenue
and Finance
(remaining)
•Title 4 –Public
Corporations
•Titles 15 and 18
Title 5 –Business
Licensing
Proposed Changes to Title 5
❖Updates to licensing procedures for consistency
❖Repeal and adopt/rely upon state law by reference
❖Ch. 5.08 (ambulances), Ch. 5.37 (horse taxis), Ch. 5.44 PAMC (junk dealers/pawnbrokers),
Ch. 5.70 (tattoo businesses), Ch. 5.90 (fire extinguisher services), Ch. 5.95 (retail bags)
❖Move Chapter 5.80 (public utility tax) to Title 3
❖Consolidate special event provisions into one chapter
❖Ch. 5.20 (public dances w/o alcohol), Ch. 5.24 (dancehalls w/ alcohol), Ch. 5.52 (outdoor
music festivals)
❖Consolidate solicitor and other transient vending regulations into one chapter
❖Ch. 5.16 (Charitable Solicitations), Ch. 5.56 (Peddlers and Hawkers), Ch. 5.58 (Transient
Merchants), Ch. 5.64 (Religious Solicitation), Ch. 11.18 (as related to begging/interference with
pedestrians)
❖Minor updates to Chapter 5.50 (adult entertainment)
General vs. Regulatory Business Licenses
❖Code cities can require license to engage in business within the city. RCW 35A.82.020
❖Cities can require a general business license, a regulatory business license, or both
❖General business license: A license, not including a regulatory license or a temporary
license, that a city requires all or most businesses to obtain to conduct business within
that city. RCW 35.90.010(4)
❖Regulatory business license: A license, other than a general business license, required
for certain types of businesses that a city has determined warrants additional regulation.
RCW 35.90.010(6)
What must the City do if it wants to adopt a
general business license requirement?
❖Cities and towns that issue general business licenses must partner with one of two
licensing portals:
❖DOR’s Business Licensing Service (BLS)
❖FileLocal
❖Must advise DOR of City’s intent at least 90 days before the licensing requirement
takes effect. RCW 35.90.020(2)(a)
❖Must adopt "model ordinance"
❖Keep in mind, DOR onboarding process can be lengthy (6 months or longer)
What is included in the Model Ordinance?
❖Definitions for “engaging in business”
❖Exemptions for businesses not physically located within the city that do not meet the
$2,000 minimum threshold of business activity
❖Cities may adopt a higher threshold if desired
❖Businesses under the threshold must be either exempt from the licensing entirely, or require
licensing, but at no cost
❖Does not address temporary licenses (ex. seasonal businesses or special event
permits), regulatory licenses, or local business and occupation taxes
❖Does not include fees, procedures, terms, exemptions, and enforcement options
❖Cities can adopt such provisions so long as they are consistent with the model ordinance
Which cities/towns have adopted a general
business license requirement?
❖Approx. 210 cities/towns partner with BLS for general business licensing services
❖City license endorsements | Washington Department of Revenue
❖Approx. 10 cities partner with File-Local for general business licensing services
❖FileLocal-wa.gov [a Portal to e-File and Pay Business Taxes, Licenses, and Fees]
❖There are 281 cities/towns in WA (Our 281 cities and towns (wacities.org))
PROS
Monitor business activities operating within
the City
Generates revenue
Helps to ensure businesses are operating in
appropriate zones
Can be used as an enforcement tool
Helps establish business credibility
CONS
Increases City administrative costs
Increases costs to businesses
May adversely impact marginalized
communities
Should the City adopt a general business
license requirement?
What do the
residents/business
owners in Port
Angeles think?
Special Events
How does the City currently regulate special
events?
❖Ch. 5.20 (public dances w/o alcohol)
❖Ch. 5.24 (dancehalls w/ alcohol)
❖Ch. 5.52 (outdoor music festivals)
❖Ch. 11.12 (exhibitions that require right-of-way use permit)
❖Ch. 12.04 (special events in Parks)
❖Ch. 12.08 (events at Vern Burton Memorial Community Center)
❖Ch. 12.10 (events at City Hall)
❖Ch. 12.12 (events at waterfront parks)
Topics for Council Consideration
❖Consolidate Title 5 chapters only or consolidate all chapters related to special events
throughout the PAMC?
❖Include regulations to address any specific special event concerns?
❖Other types of specific special events to be considered?
❖Same permit procedures for all special events?
❖Enforcement?
Next Steps
NEXT STEPS
❖Title 5
❖Hold a meeting to obtain feedback from residents and business community
❖Finalize Title 5 draft based on input from Council, staff, and community
❖Titles 1 and 9
❖Complete Council review
❖Fee/rate Schedules and related amendments
❖Staff to complete review then forward to Council
Questions?
AnnMarie@MadronaLaw.com
Rachel@MadronaLaw.com
www.MadronaLaw.com