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CC Agenda Packet 11012022
November 1, 2022 Port Angeles City Council Meeting Page 1 NOVEMBER 1, 2022 City of Port Angeles Council Meeting Agenda This meeting will be conducted virtually. The City determined the meeting shall be held virtually when the November 1, 2022 City Council agenda was created on Thursday, October 27, 2022. The City will hold virtual meetings when a meeting cannot be held with “reasonable safety”. “Without reasonable safety” means that the COVID-19 risk is Moderate or High, per the dashboard located at https://www.clallam.net/coronavirus at the time the meeting is advertised. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Special Meeting at 5:00 p.m. – A closed session under authority of RCW 42.30.140(4), to discuss collective bargaining with an employee organization and an Executive Session under RCW 42.30.110(1)(i) to discuss potential litigation with legal counsel. Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions 1. Veterans Day Proclamation C. Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly and timely manner. Visit https://www.cityofpa.us/Live-Virtual-Meetings to learn how to participate during public comment and or watch the meeting live. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud. To provide pre-recorded messages to the City Council by phone, please call 360-417-4504. Messages received will be made a part of the final record. Comments should be received by 2:00 p.m. Tuesday, November 1, 2022. For audio only please call: 1-844-992-4726 Use access code: 2551 786 4993 Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it is your turn to speak. This access code is good for the November 1, 2022 meeting only. If you are joining in through the WebEx link: https://cityofpa.webex.com/cityofpa/onstage/g.php?MTID=eaef47d8a23bb378b4d72cfe0d6a9d281 and wish to make a comment or public testimony, please use the “raise your hand” feature in WebEx. You will be notified when it is your turn to speak. Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment." During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Public Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reasonable limits as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment period. Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 people are signed up to speak each speaker may be allocated two (2) minutes. November 1, 2022 Port Angeles City Council Meeting Page 2 Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference given to those who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individuals wishing to speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for additional unsigned speakers. Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent connection to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12 D. Late Items To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. E. Consent Agenda | Approve 1. City Council Minutes of August 16, 2022 ....................................................................................................................... E-1 2. Expenditure Report: From October 8, 2022 to October 21, 2022 in the amount of $1,254,353.37 ................................ E-7 3. Memorandum of Understanding – Port Angeles Youth Basketball / Approve and authorize the City Manager to sign a Memorandum between the City of Port Angeles and Port Angeles Youth Basketball. .................................................... E-23 4. Refurbishment of Distribution Transformers Service Agreement / Award a contract to Sunbelt Solomon of Bakersfield, CA, for the refurbishment of Distribution Transformers, in the amount not to exceed of $70,000, including applicable taxes, and authorize the City Manager to sign all documents necessary to execute and administer the agreement for the project and make minor modifications as necessary. ......................................................................................................................... E-28 5. Landfill Beach Nourishment / Accept the Landfill Beach Nourishment project CON 2022-39 as complete, authorize staff to proceed with project closeout and release the retainage upon receipt of all required clearances. ................................ E-30 6. Payment of Large Energy Conservation Incentive / Authorize the City Manager to approve an energy incentive payment to the Olympic Inns and Suites in the amount of $75,000. ................................................................................................... E-31 7. West Coast League Letter of Support / Approve and authorize the Mayor to sign a letter of support to Governor’s Office to support this request of a one-time “Minor League Baseball Publicly Owned Stadium Improvement Fund” that would distribute a total of $24 million to 11 community stadiums, including Port Angeles’ Civic Field. ................................. E-32 F. Public Hearings | 6:30 p.m. or Soon Thereafter 1. Property Tax Levy / Open Public Hearing / Continue Public Hearing to November 15th / Conduct 1st Reading ........... F-1 G. Ordinances Not Requiring Council Public Hearings 1. EV Charging Station Rates / Conduct 1st Reading / Continue to November 15th .......................................................... G-1 2. EV Charging Municipal Code / Conduct 1st Reading / Waive 2nd Reading ................................................................... G-5 H. Resolutions Not Requiring Council Public Hearings 1. Resolution Relating to Homelessness / Pass Resolution. ................................................................................................ H-1 2. American Rescue Plan Act Funding Approval and Subrecipient Agreement with the Field Arts and Events Hall / Pass Resolution approving funding for the Field Arts and Events Hall in an amount determined by City Council / Approve and authorize the Finance Director to sign the ARPA Subrecipient Agreement and complete final negotiations on Attachment D with the Field Arts and Events Hall and to make minor modifications to the agreement as necessary. ....................... H-5 I. Other Considerations 1. HVAC Upgrade of City Facilities-Presentation by TRANE Technologies / Information .............................................. I-1 2. Continuation of Elevate PA from October 18 / Council Discussion .............................................................................. I-2 3. 2023 Legislative Priorities / Council Discussion ............................................................................................................. I-4 4. Governor Inslee’s Rescission of COVID-19 Emergency Proclamations and State of Emergency / Council Discussion I-9 5. Port Angeles Municipal Code Update / Council Discussion ........................................................................................... I-27 J. Contracts & Purchasing 1. Rescind Fish Screen Hydraulic System Repair and Maintenance Contract CON-2022-35 / Approve and Authorize ..... J-1 K. Council Reports November 1, 2022 Port Angeles City Council Meeting Page 3 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. L. Information City Manager Reports M. Second Public Comment Follow the instructions from the first public comment period. Adjournment CITY COUNCIL MEETING Port Angeles, Washington August 16, 2022 This meeting was held virtually. CALL TO ORDER-REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Meyer, Council Members Carr, French, McCaughan, Schromen- Wawrin and Suggs. Members Absent: None Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat, D. Sharp, B. Smith, N. Gollub, T. Hunter, S. Carrizosa, J. Boehme, and J. Nieborsky. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. PUBLIC COMMENT No public comments were received and there were no prerecorded messages to play. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS City Manager Nathan West added Olympic Community of Health Grant Approval and Round Tree Road 20-inch Water Main Repair CON-2022-54 to the Consent Agenda. CONSENT AGENDA At the request of Council member McCaughan and Council member Meyer, and hearing consensus from the Council, Mayor Dexter added 2022 Neighborhood Sewer Rehabilitation, CON-2022-25, Award Construction Contract and Volunteer Field Turf Project PK-0220- Award Contract with Coast to Coast Turf to the Consent Agenda. It was moved by LSW and seconded by CM to approve the Consent Agenda to include: 1. City Council Minutes of July 5, 2022 / Approve. 2. Expenditure Report: From July 9, 2022 to August 5, 2022 in the amount of $5,735,969.83 / Approve. 3. Zoll Monitor Replacement - Cardiac Defibrillator/Monitor Purchase / Approve the purchase of a Zoll X-Series Cardiac Monitor/Defibrillator for the amount of $36,929.17, plus tax, from Zoll Medical Corporation and authorize the City Manager to sign a purchase agreement and to make minor modifications if necessary. 4. System Design West LLC Service Agreement; Medicare Data Collection / Authorize the City Manager to sign the Professional Service Agreement in the amount of $35,000 with Systems Design West LLC and to make minor modifications if necessary. 5. Public Safety Advisory Board / Appoint Rochelle Blankenship to the position held for an enrolled Tribal member on the Public Safety Advisory Board to a term ending February 28, 2026. 6. Inter-local Agreement | Streamkeepers of Clallam County: Water Quality Monitoring / Approve 5-year ILA with Clallam County to secure the services of Streamkeepers of Clallam County and authorize the City Manager to sign the ILA and to make minor modifications to the agreement, as necessary. 7. MOVED TO CONSENT / 2022 Neighborhood Sewer Rehabilitation, CON-2022-25, Award Construction Contract / Approve and award a construction contract with Michels Corporation of Salem, OR for the 2022 Neighborhood Sewer Rehabilitation, Project CON-2022-25, for the total bid amount of $210,619.40, including taxes; and authorize the City Manager to sign and execute the construction contract and to make minor modifications to the Agreement if necessary. E - 1November 1, 2022 PORT ANGELES CITY COUNCIL MEETING – August 16, 2022 Page 2 of 6 8. MOVED TO CONSENT / Volunteer Field Turf Project PK-0220- Award Contract with Coast to Coast Turf / Approve and authorize the City Manager to sign a contract with Coast to Coast Turf in the amount of $700,000 for the Volunteer Field Turf Project PK-0220 and; (2) allow any minor modifications to the contract if necessary. 9. LATE ITEM - Olympic Community of Health Grant Approval / Accept the grant offered by OCH and authorize the City Manager to sign the Olympic Community of Health Expanding the Table services contract, to implement and approve all actions necessary to accomplish the purposes of the grant, and to make minor modifications to the services contract if necessary. 10. LATE ITEM - Round Tree Road 20-inch Water Main Repair CON-2022-54 / Award a construction contract with Vet Industrial Inc, for the 20-inch Water Main Round Tree Repair Project, CON-2022-54, in the amount of $57,450 and authorize the City Manager to sign all documents necessary to execute the construction contract for the project and to make minor modifications to the contract, as necessary. Council discussion followed. RESOLUTIONS NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. TR-0209 Race Street Recreation Conservation Office Grant Application Interim Department of Community and Economic Development Director Norm Gollub introduced the agenda item, provided information relative to the improvements, added that no General Funds dollars were associated with the grant application before them, and the recommended action was approval to submit the grant application. Mayor Dexter read the resolution by title, entitled, RESOLUTION NO. 16-22 This resolution/authorization authorizes the person(s) identified below (in Section 2) to act as the authorized representative/agent on behalf of our organization and to legally bind our organization with respect to the above Project(s) for which we seek grant funding assistance managed through the Recreation and Conservation Office. It was moved by McCaughan and seconded by Carr to: Approve the attached Resolution authorizing the submission of an application for grant assistance from the Recreation and Conservation Office for Capital Facility Project TR-0209. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7-0. ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. Ordinance Amendments – Wastewater System Modeling Requirement Public Works and Utilities Director Thomas Hunter presented the agenda item and provided background on the matter that would provide a mechanism to allow for informed decisions regarding approval for new connections to and extensions of the City’s wastewater collection system. Council discussion followed. Mayor Dexter read the ordinances by title, entitled, ORDINANCE NO. 3698 AN ORDINANCE of the City of Port Angeles, Washington amending Chapter 13.62 of the Port Angeles Municipal Code relating to sewer extensions. ORDINANCE NO. 3699 AN ORDINANCE of the City of Port Angeles, Washington amending Chapters 3.70 Fees of the Port Angeles Municipal Code as follows. It was moved by Schromen-Wawrin and seconded by Carr to: Conduct the first reading of the proposed Ordinances amending Municipal Code Sections 13.62.180 to require wastewater system modeling and 3.70.110 for the associated fee and waive the second reading and adopting the Ordinances. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7-0. E - 2November 1, 2022 PORT ANGELES CITY COUNCIL MEETING – August 16, 2022 Page 3 of 6 PUBLIC HEARINGS 1. Electric Utility 2022 Resource Plan Director Hunter presented the agenda item and provided information relative to the every-other-year submission to the Department of Commerce. Electrical Engineer Jack Nieborsky provided additional information on the plan and answered Council questions. Council discussion followed. Mayor Dexter conducted a first reading of the ordinance by title, entitled, RESOLUTION NO. 17-22 A RESOLUTION of the City Council of the City of Port Angeles, Washington, approving the 2022 Electric Utility Resource Plan. The Mayor opened the public hearing for testimony at 6:30, hearing none, the Mayor closed the public hearing. It was moved by McCaughan and seconded by Meyer to: Pass the resolution approving the 2022 Electric Utility Resource Plan. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7-0. ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS CONTINUED 1. Bird Rides, LLC, Amendment of PAMC Chapter 10.24 Manager West presented the proposed ordinance and stated that during the July 19 meeting the City Council authorized a limited trial period for deployment of the e-scooters. He noted that the operational agreement with Bird Rides, LLC was fully executed on July 31. He said the proposed amendments to the Port Angeles Municipal Code regulate the streets upon which the electric scooters will be allowed to operate and the conditions of their operation. City Attorney William Bloor spoke to the restrictions in the proposed ordinance stating the changes would likely benefit an electric scooter operation. Council discussion followed. Mayor Dexter conducted a first reading of the ordinance by title, entitled, ORDINANCE NO. 3700 AN ORDINANCE of the City of Port Angeles, Washington amending portions of Chapter 10.24 of the Port Angeles Municipal Code relating to Motorized Foot Scooters and Similar Devices. After the original motion was moved by Schromen-Wawrin and seconded by Meyer, the final motion to: Waive the second reading and adopt the ordinance, amending portions of Chapter 10.24 of the Port Angeles Municipal Code relating to Motorized Foot Scooters and Similar Devices. Including the following amendments to the proposed ordinance in the Council packet, Section 10.24.020: Strike “A. On any City street unless such person is 16 years of age or older;” And subsection B, to read On any City street with a maximum speed limit above 30 miles per hour; “except where there is a designated bike lane”. The Mayor asked if there was unanimous consent, hearing no opposition, the amended motion carried 7-0. Mayor recessed the meeting for a break at 7:36 p.m. The meeting reconvened at 7:45 p.m. Deputy Mayor Meyer left the meeting and did not return after the break. OTHER CONSIDERATIONS 1. 2023 Funding Legislation Pending Police Chief Brian Smith spoke to the agenda item relative to 2023 funding legislation pending. Council discussion followed. E - 3November 1, 2022 PORT ANGELES CITY COUNCIL MEETING – August 16, 2022 Page 4 of 6 It was moved by Schromen-Wawrin and seconded by Carr to: Encourage the Mayor or a designee, to send a letter of support to the authors of both bills and testify in favor of both bill during the 2023 legislative session. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 6-0. 2. ARPA Update of City’s Financial Position Manager West provided an update, outlining obligated funding to date, and spoke to the remaining balance. He said staff continue to ask Council to consider supporting HVAC upgrades as outlined in the Council memo. Council discussion followed. It was moved by McCaughan and seconded by French to: Authorize spending of $1,000,000-to be used to upgrade the HVAC systems at the Senior and Community Center and Port Angeles Fire hall. It was moved by Schromen-Wawrin and seconded by Carr to: Table the motion. After a roll call vote, the motion to table passed 5-1, with Suggs opposed. CONTRACTS & PURCHASING 3. Electrical Dock Crew Director Hunter provided background on the matter, saying the City is actively recruiting for vacant lineman positions, however, because of a general shortage of electrical utility linemen the City could not forecast the length of time it will take to hire and retain multiple qualified lineman staff members. He spoke about the companies that bid on the project that would provide additional time to recruit. Council discussion followed. It was moved by McCaughan and seconded by Schromen-Wawrin to: Table the matter to the September 6, 2022 Council meeting in order to allow our staff time to share with council the analysis of the hourly, weekly and monthly costs to the city, the bid documentation showing the dollars bid by each contractor, and the long term goal to recover the staff shortage the city has experienced in the Electric Utility over the past few years. After a roll call vote, the motion to table passed 5-1, with Dexter opposed. 4. Equipment Purchase – Replacement of Street Division 5yd Sander Director Hunter presented the item and stated the item was included in the approved CFP and 2022 budget. Council discussion followed. It was moved by McCaughan and seconded by Suggs to: Approve the purchase of a new Street Division Sand Spreader and authorize the City Manager to sign a purchase contract for sand spreader. Approve and authorize the City Manager to make minor modifications to the purchase contract if necessary. Approve and authorize the City Manager to surplus the Swenson Sand Spreader, once the new Sander is placed into service. It was moved by Schromen-Wawrin and seconded by Carr to: “Table it until we have information on why an all-electric spreader is not an option for the City.” After a roll call vote, the motion failed with a tie vote, 3-3, with Carr, Schromen-Wawrin, and Suggs in favor. It was moved by Schromen-Wawrin and seconded by Carr to amend the main motion: Approve the purchase of a new Street Division Sand Spreader, adding “after researching all options for an all- electric sand spreader”, and authorize the City Manager to sign a purchase contract for sand spreader. Approve and authorize the City Manager to make minor modifications to the purchase contract if necessary. Approve and authorize the City Manager to surplus the Swenson Sand Spreader, once the new Sander is placed into service. Amendment to the motion passes, 5-1 with Dexter opposed. Schromen-Wawrin clarified that the intent of the motion does not require this purchase be brought back to Council for approval after the research is completed. Council voted on the final motion, Approve the purchase of a new Street Division Sand Spreader after researching all options for an electric sand spreader”, authorize the City Manager to sign a purchase contract for sand spreader. Approve and authorize the City E - 4November 1, 2022 PORT ANGELES CITY COUNCIL MEETING – August 16, 2022 Page 5 of 6 Manager to make minor modifications to the purchase contract if necessary. Approve and authorize the City Manager to surplus the Swenson Sand Spreader, once the new Sander is placed into service. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 6-0. SECOND PUBLIC COMMENT No public comments were received It was moved by Schromen-Wawrin and seconded by McCaughan to: Extend the meeting until the end of the agenda. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 6-0. 5. Equipment Purchase – Replacement of Street Division Vehicle #1568 Director Hunter presented the item for Council discussion and shared information relative to procurement. Council discussion followed. It was moved by French and seconded by McCaughan to: Approve the purchase and outfitting of a Street Division Hot Asphalt Truck from MetroQuip of Boise, Idaho for $255.300, and authorize the City Manager to sign a purchase contract. Approve and authorize the City Manager to make minor modifications to the purchase contract if necessary. Approve and authorize the City Manager to surplus vehicle #1568, once the new vehicle is placed into service. It was moved by Schromen-Wawrin and seconded by Carr to: Add To research all electric patch truck options prior to purchasing. Approve the purchase and outfitting of a Street Division Hot Asphalt Truck from MetroQuip of Boise, Idaho for $255.300, and authorize the City Manager to sign a purchase contract. Approve and authorize the City Manager to make minor modifications to the purchase contract if necessary. Approve and authorize the City Manager to surplus vehicle #1568, once the new vehicle is placed into service. Motion to amend the original motion passed, 4-2 with French and Dexter opposed. Schromen-Wawrin clarified that the motion does not require report to or further action by Council prior to the purchase from MetroQuip of Boise. Council voted on the final motion to: To research all electric patch truck options prior to purchasing. Approve the purchase and outfitting of a Street Division Hot Asphalt Truck from MetroQuip of Boise, Idaho for $255.300, and authorize the City Manager to sign a purchase contract. Approve and authorize the City Manager to make minor modifications to the purchase contract if necessary. Approve and authorize the City Manager to surplus vehicle #1568, once the new vehicle is placed into service. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 6-0. 6. ChargePoint Master Agreement Director Hunter spoke about the agreement, saying software and services are utilized for customer transactions, billing, and reports for the EV charging stations located at City Hall. Council discussion followed. It was moved by Carr and seconded by Schromen-Wawrin to: Authorize the City Manager to execute the ChargePoint Master Agreement and to make minor modifications as needed. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 6-0. CITY COUNCIL REPORTS Council member McCaughan provided updates from a Shore Aquatic Center meeting including hiring and general updates on events and enrollment. Council member Suggs provided information on the grand opening of the Healing Center in Sequim. Council member Schromen-Wawrin spoke about an upcoming meeting to discuss housing polies and changes at the state level. E - 5November 1, 2022 PORT ANGELES CITY COUNCIL MEETING – August 16, 2022 Page 6 of 6 Council member Carr spoke about a tour of Port Angeles Police Department vehicles, the Clallam County needle exchange program, upcoming events, and attendance at a future Board of Health training event. Mayor Dexter spoke about Marine Resources Service Committee orientation and spoke about spending time job shadowing in PenCom. No other reports were given. INFORMATION Manager West spoke about the informational item in the packet and an upcoming NODC Energy Conference. ADJOURNMENT Mayor Dexter adjourned the meeting at 10:13 p.m. _____________________________________ _______________________________ Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk E - 6November 1, 2022 MEMO Finance Department Sarina Carrizosa Finance Director Trina McKee Senior Accountant MarySue French Senior Accountant Melody Schneider Management Accountant Micah Rose Financial Analyst Jane Perkins Payroll Specialist Jason Jones Accountant Julie Powell Accounting Technician Luke Anderson Accounting Technician Nicole Blank Administrative Analyst Kathyellen Haney Customer Services Manager Tracy Rooks Utility Billing Specialist PORT NGELES WASH IN G T O N, U.S.A. November 1, 2022 We, the undersigned City Officials of the City of Port Angeles, do hereby certify that the merchandise and/or services herein specified have been received and that these claims are approved for payment in the amount of $1,254,353.37 this 11" day of November, 2022. Mayor City Manager City of Port Angeles City Council Expenditure Report Between Oct 8, 2022 and Oct 21, 2022 Vendor Description Account Number Amount DEPARTMENT OF REVENUE Excise tax returns-Sept 001-0000-237.00-00 93.70 Excise tax returns-Sept 001-0000-237.30-00 510.90 MISC ONE-TIME VENDORS LITTER WHEEL 001-0000-237.00-00 (263.63) WASHINGTON (DOL), STATE OF SEPTEMBER 2022 CPL'S 001-0000-229.60-00 718.00 Division Total:$1,058.97 Department Total:$1,058.97 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-1220-516.31-60 1,980.27 Human Resources Division Total:$1,980.27 City Manager Department Total:$1,980.27 DEPARTMENT OF REVENUE Excise tax returns-Sept 001-2023-514.44-50 183.13 Accounting Division Total:$183.13 EQUIFAX FINANCIAL SERVICES 001-2025-514.41-50 83.98 LEXISNEXIS FINANCIAL SERVICES 001-2025-514.41-50 163.20 PAYMENTUS GROUP INC Transaction Fees 001-2025-514.41-50 887.83 Transaction Fees 001-2025-514.41-50 11,771.26 Customer Service Division Total:$12,906.27 Finance Department Total:$13,089.40 OLYMPIC PRINTERS INC SUPPLIES 001-4050-558.31-01 251.33 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-4050-558.31-01 121.86 Building Division Total:$373.19 SKINCARE SUITES FIELD PURCHASE ORDER 001-4071-558.49-91 14,949.64 Economic Development Division Total:$14,949.64 Community Development Department Total:$15,322.83 LEXISNEXIS LIBRARY SERVICES(EXCL 908 001-5010-521.49-01 54.40 PUBLIC SAFETY TESTING INC HUMAN SERVICES 001-5010-521.41-50 431.00 Police Administration Division Total:$485.40 PORT ANGELES POLICE DEPARTMENT Face Respirators 001-5021-521.35-01 25.57 Travel/Ferry x 2 001-5021-521.43-10 60.30 Ziploc bags/batteries 001-5021-521.43-10 43.52 RAMSEY TRANSCIPTION SERVICES MISC PROFESSIONAL SERVICE 001-5021-521.41-50 288.75 THOMSON REUTERS-WEST SECURITY,FIRE,SAFETY SERV 001-5021-521.49-01 184.68 Investigation Division Total:$602.82 BEST FRIEND NUTRITION FEED,BEDDING,VIT-ANIMALS 001-5022-521.49-80 130.68 CRIMINAL JUSTINCE TRAINING COMM HUMAN SERVICES 001-5022-521.43-10 1,300.00 Page 1 of 16 Oct 21, 2022 1:59:45 PME - 7November 1, 2022 City of Port Angeles City Council Expenditure Report Between Oct 8, 2022 and Oct 21, 2022 Vendor Description Account Number Amount GALLS CLOTHING & APPAREL 001-5022-521.31-11 75.43 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 57.85 SHIPPING AND HANDLING 001-5022-521.42-10 58.19 MISC TRAVEL K COOPER-TEACHING PTI COU 001-5022-521.43-10 275.56 VOIANCE LANGUAGE SERVICES, LLC MISC PROFESSIONAL SERVICE 001-5022-521.42-10 12.50 Patrol Division Total:$1,910.21 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5029-521.42-10 12.28 MISC TRAVEL O HATTON-WAPRO 2022 FALL 001-5029-521.43-10 51.75 SEW WHAT MISCELLANEOUS SERVICES 001-5029-521.20-80 32.64 Records Division Total:$96.67 Police Department Total:$3,095.10 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-6010-522.31-60 1,605.64 COMPUTER HARDWARE&PERIPHE 001-6010-522.31-60 846.65 COMPUTER HARDWARE&PERIPHE 001-6010-522.31-60 112.25 COMPUTER HARDWARE&PERIPHE 001-6010-522.31-60 259.27 COMPUTER HARDWARE&PERIPHE 001-6010-522.31-60 30.37 COMPUTER HARDWARE&PERIPHE 001-6010-522.31-60 212.67 Fire Administration Division Total:$3,066.85 MISC ONE-TIME VENDORS LITTER WHEEL 001-6020-522.35-01 3,259.38 SEAWESTERN INC Boot Return 001-6020-522.31-11 (848.64) CLOTHING & APPAREL 001-6020-522.31-01 (37.02) WA STATE PATROL AUTO SHOP EQUIPMENT & SUP 001-6020-522.43-10 4,994.00 REAL PROPERTY,RENT/LEASE 001-6020-522.43-10 1,847.00 SALE SURPLUS/OBSOLETE 001-6020-522.43-10 1,824.00 Fire Suppression Division Total:$11,038.72 Fire Department Total:$14,105.57 MISC EMPLOYEE EXPENSE REIMBURSEMENT BRIGADOON VACATION RENTAL 001-7010-532.44-10 3,100.75 HOLIDAY INN EXPRESS-9/20/001-7010-532.44-10 158.76 MILEAGE TO PORT ANGELES-9 001-7010-532.44-10 618.13 HEALY-LODGING REIMBURSEME 001-7010-532.44-10 695.84 MISC TRAVEL BOEHME-APWA FALL CONF 001-7010-532.43-10 921.61 PROTHMAN CONSULTING SERVICES 001-7010-532.44-10 3,580.00 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 112.25 COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 96.85 Page 2 of 16 Oct 21, 2022 1:59:45 PME - 8November 1, 2022 City of Port Angeles City Council Expenditure Report Between Oct 8, 2022 and Oct 21, 2022 Vendor Description Account Number Amount SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 1,605.64 COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 259.27 Public Works Admin. Division Total:$11,149.10 PENINSULA AREA PUBLIC ACCESS WAVE PEG COLLECTION 001-7032-532.41-50 7,217.22 Telecommunications Division Total:$7,217.22 Public Works & Utilities Department Total:$18,366.32 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-8010-574.31-01 46.21 Parks Administration Division Total:$46.21 DEPARTMENT OF REVENUE Excise tax returns-Sept 001-8050-536.44-50 90.69 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-8050-536.31-01 85.39 Ocean View Cemetery Division Total:$176.08 ANGELES MILLWORK & LUMBER EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 79.11 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-01 38.07 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 18.08 SUPPLIES 001-8080-576.31-01 50.59 BAXTER AUTO PARTS #15 PAINTS,COATINGS,WALLPAPER 001-8080-576.31-01 75.07 CENTRAL WELDING SUPPLY SUPPLIES 001-8080-576.49-90 31.68 HI-TECH ELECTRONICS INC RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 417.79 MISC ONE-TIME VENDORS DOG PARK HYDRANT REPLACEM 001-8080-576.31-20 574.77 NORTHWEST RECYCLING SUPPLIES 001-8080-576.45-30 103.36 PORT ANGELES POWER EQUIPMENT SUPPLIES 001-8080-576.31-01 445.26 SUPPLIES 001-8080-576.31-01 527.79 PORT OF PORT ANGELES SUPPLIES 001-8080-576.45-30 5,548.50 SWAIN'S GENERAL STORE INC FARE COLLECTION EQUIP&SUP 001-8080-576.31-01 48.93 EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 20.79 TAPE(NOT DP,SOUND,VIDEO) 001-8080-576.31-20 8.67 AUTO & TRUCK MAINT. ITEMS 001-8080-576.31-20 104.38 SHOES AND BOOTS 001-8080-576.31-01 169.62 VET EQUIP & SUPPLIES 001-8080-576.31-40 41.28 Parks Facilities Division Total:$8,303.74 Parks & Recreation Department Total:$8,526.03 ANGELES MILLWORK & LUMBER HAND TOOLS ,POW&NON POWER 001-8131-518.31-20 32.31 MACHINERY & HEAVY HRDWARE 001-8131-518.31-20 10.37 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 68.54 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 75.89 Page 3 of 16 Oct 21, 2022 1:59:45 PME - 9November 1, 2022 City of Port Angeles City Council Expenditure Report Between Oct 8, 2022 and Oct 21, 2022 Vendor Description Account Number Amount CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 84.32 SUPPLIES 001-8131-518.31-20 415.58 SUPPLIES 001-8131-518.31-20 50.05 SUPPLIES 001-8131-518.31-20 364.49 SUPPLIES 001-8131-518.31-20 49.68 HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8131-518.31-20 93.15 HAND TOOLS ,POW&NON POWER 001-8131-518.31-20 110.27 SUPPLIES 001-8131-518.31-20 123.90 PLATT ELECTRIC SUPPLY INC SUPPLIES 001-8131-518.31-20 41.68 SWAIN'S GENERAL STORE INC ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-01 (18.46) ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-01 18.46 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-01 18.46 Central Svcs Facilities Division Total:$1,538.69 Facilities Maintenance Department Total:$1,538.69 General Fund Fund Total:$77,083.18 JUAN DE FUCA FOUNDATION FIELD PURCHASE ORDER 101-1430-557.41-50 4,815.28 LULISH DESIGN MISC PROFESSIONAL SERVICE 101-1430-557.41-50 46,625.60 PORT ANGELES CHAMBER OF COMM FIELD PURCHASE ORDER 101-1430-557.41-50 21,084.00 MISC PROFESSIONAL SERVICE 101-1430-557.41-50 7,659.89 PORT ANGELES MARATHON ASSN FIELD PURCHASE ORDER 101-1430-557.41-50 4,000.00 FIELD PURCHASE ORDER 101-1430-557.41-50 4,900.00 Lodging Excise Tax Division Total:$89,084.77 Lodging Excise Tax Department Total:$89,084.77 Lodging Excise Tax Fund Total:$89,084.77 DEPARTMENT OF REVENUE Excise tax returns-Sept 102-0000-237.00-00 742.76 Excise tax returns-Sept 102-0000-237.10-00 11.34 Division Total:$754.10 Department Total:$754.10 ALPINE PRODUCTS, INC PW CONSTRUCTION & RELATED 102-7230-542.31-25 1,415.68 AMAZON CAPITAL SERVICES SALE SURPLUS/OBSOLETE 102-7230-542.31-25 228.44 Portable Label Printer 102-7230-542.31-25 239.35 ANGELES MILLWORK & LUMBER FUEL,OIL,GREASE, & LUBES 102-7230-542.31-01 17.22 CLALLAM COOPERATIVE ASSN INC AGRICULTURAL EQUIP&IMPLEM 102-7230-542.31-40 663.18 FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 102-7230-542.31-01 325.96 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 3,029.05 Page 4 of 16 Oct 21, 2022 1:59:45 PME - 10November 1, 2022 City of Port Angeles City Council Expenditure Report Between Oct 8, 2022 and Oct 21, 2022 Vendor Description Account Number Amount LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 4,744.79 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 1,913.57 MISC EMPLOYEE EXPENSE REIMBURSEMENT ADAMS-MEAL REIMBURSEMENT- 102-7230-542.31-01 55.50 CAMERON-MEAL REIMBURSEMEN 102-7230-542.31-01 55.50 RUTZ-MEAL REIMBURSEMENT-1 102-7230-542.31-01 55.50 TRUCKENMILLER-MEAL REIMBU 102-7230-542.31-01 55.50 MISC ONE-TIME VENDORS STREET-SAFETY NEWS ALERT 102-7230-542.49-90 41.16 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 20.52 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 102-7230-542.31-01 9.73 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 19.55 METALS,BARS,PLATES,RODS 102-7230-542.31-01 17.34 TRAFFIC SAFETY SUPPLY CO EQUIP MAINT & REPAIR SERV 102-7230-542.31-25 634.26 Street Division Total:$13,541.80 Public Works-Street Department Total:$13,541.80 Street Fund Total:$14,295.90 APCO INTERNATIONAL MEMBERSHIPS 107-5160-528.49-01 935.00 ESCHAT COMMUNICATIONS/MEDIA SERV 107-5160-528.49-01 788.90 JAMESTOWN NETWORKS DATA PROC SERV &SOFTWARE 107-5160-528.42-12 510.00 JB POLYGRAPH SERVICES SECURITY,FIRE,SAFETY SERV 107-5160-528.41-50 425.00 LAUREL BLACK DESIGN PR FOR PENCOM RECRUITMENT 107-5160-528.41-15 1,000.00 MISC TRAVEL HATTON-POLICY MTG/APCO FA 107-5160-528.43-11 688.00 CRAIG-WAPRO 2022 FALL CON 107-5160-528.43-10 51.75 JENSEN-TERT TRAINING 107-5160-528.43-11 378.00 O'CONNOR-WAPRO 2022 FALL 107-5160-528.43-10 51.75 PUBLIC SAFETY TESTING INC HUMAN SERVICES 107-5160-528.41-50 184.00 RICHMOND 2-WAY RADIO EXTERNAL LABOR SERVICES 107-5160-528.48-10 416.16 SEW WHAT MISCELLANEOUS SERVICES 107-5160-528.20-80 16.32 SHI INTERNATIONAL CORP COMPUTERS,DP & WORD PROC. 107-5160-528.48-10 17,417.25 VOIANCE LANGUAGE SERVICES, LLC MISC PROFESSIONAL SERVICE 107-5160-528.42-11 12.50 Pencom Division Total:$22,874.63 Pencom Department Total:$22,874.63 Pencom Fund Total:$22,874.63 A/R MISCELLANEOUS REFUNDS OVERPMNT OF PBIA FEES 165-0000-213.10-90 66.50 Division Total:$66.50 Page 5 of 16 Oct 21, 2022 1:59:45 PME - 11November 1, 2022 City of Port Angeles City Council Expenditure Report Between Oct 8, 2022 and Oct 21, 2022 Vendor Description Account Number Amount Department Total:$66.50 Business Improvement Area Fund Total:$66.50 INTRADO LIFE & SAFETY SOLUTIONS DATA PROC SERV &SOFTWARE 310-5950-594.65-10 57,480.89 RICHMOND 2-WAY RADIO EXTERNAL LABOR SERVICES 310-5950-594.65-10 522.24 SEAWESTERN INC HOSES, ALL KINDS 310-5950-594.65-10 1,472.98 Homeland Security Division Total:$59,476.11 Public Safety Projects Department Total:$59,476.11 Capital Improvement Fund Total:$59,476.11 BORDER STATES INDUSTRIES INC ELECTRICAL CABLES & WIRES 401-0000-141.41-00 1,490.53 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 2,614.74 MISC BUILDING PERMIT REFUNDS REFUND-BUILDING PERMIT 21 401-0000-245.10-01 12.25 MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 16.89 FINAL BILL REFUND 401-0000-122.10-99 23.36 FINAL BILL REFUND 401-0000-122.10-99 44.96 FINAL BILL REFUND 401-0000-122.10-99 59.10 FINAL BILL REFUND 401-0000-122.10-99 64.00 FINAL BILL REFUND 401-0000-122.10-99 87.19 FINAL BILL REFUND 401-0000-122.10-99 89.66 FINAL BILL REFUND 401-0000-122.10-99 92.62 FINAL BILL REFUND 401-0000-122.10-99 94.94 FINAL BILL REFUND 401-0000-122.10-99 142.27 FINAL BILL REFUND 401-0000-122.10-99 154.49 FINAL BILL REFUND 401-0000-122.10-99 160.76 FINAL BILL REFUND 401-0000-122.10-99 279.22 FINAL BILL REFUND 401-0000-122.10-99 298.28 REFUND-FOR DRY CREEK BILL 401-0000-245.10-01 505.70 DEPOSIT REFUND 401-0000-122.10-99 250.00 FINAL BILL REFUND 401-0000-122.10-99 150.31 FINAL BILL REFUND 401-0000-122.10-99 307.77 OVERPAYMENT-1025 E 9TH ST 401-0000-122.10-99 71.08 OVERPAYMENT-112 W 1ST 412 401-0000-122.10-99 0.88 OVERPAYMENT-1625 W 11TH 401-0000-122.10-99 207.35 OVERPAYMENT-2215 CHASE 15 401-0000-122.10-99 78.56 OVERPAYMENT-2628 FRANCIS 401-0000-122.10-99 0.55 Page 6 of 16 Oct 21, 2022 1:59:45 PME - 12November 1, 2022 City of Port Angeles City Council Expenditure Report Between Oct 8, 2022 and Oct 21, 2022 Vendor Description Account Number Amount MISC UTILITY DEPOSIT REFUNDS OVERPAYMENT-4315 TUMWATER 401-0000-122.10-99 0.10 OVERPAYMENT-4607 OLD MILL 401-0000-122.10-99 357.82 OVERPAYMENT-610 E 4TH ST 401-0000-122.10-99 108.99 OVERPAYMENT-711 MILWAUKEE 401-0000-122.10-99 287.76 STELLA-JONES CORPORATION LUMBER& RELATED PRODUCTS 401-0000-141.43-00 49,482.24 Division Total:$57,534.37 Department Total:$57,534.37 EES CONSULTING INC MISC PROFESSIONAL SERVICE 401-7120-533.49-01 384.84 Power Systems Division Total:$384.84 AMAZON CAPITAL SERVICES COMPUTER HARDWARE&PERIPHE 401-7180-533.31-01 106.30 CLOTHING ACCESSORIES(SEE 401-7180-533.31-01 85.58 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 574.18 ANIXTER ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 261.12 BILL'S PLUMBING & HEATING INC RENTAL/LEASE EQUIPMENT 401-7180-533.45-30 200.00 BUCK'S NORTHWEST LANDSCAPING, LLC ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 3,175.14 CED/CONSOLIDATED ELEC DIST APPLIANCES, HOUSEHOLD 401-7180-533.31-01 2,126.67 HARDWARE,AND ALLIED ITEMS 401-7180-533.31-01 33.95 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 319.94 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 30.82 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 (424.32) ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 424.32 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 424.32 DEPARTMENT OF REVENUE Excise tax returns-Sept 401-7180-533.44-50 57,870.48 LOGGERS & CONTRACTORS SUPPLY ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 411.93 LUTZCO, INC. FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 101.10 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 117.58 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 216.67 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 239.46 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 188.00 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 278.96 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 401-7180-533.48-10 278.31 ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 525.59 TESTING&CALIBRATION SERVI 401-7180-533.48-10 66.64 Page 7 of 16 Oct 21, 2022 1:59:45 PME - 13November 1, 2022 City of Port Angeles City Council Expenditure Report Between Oct 8, 2022 and Oct 21, 2022 Vendor Description Account Number Amount ROHLINGER ENTERPRISES INC TESTING&CALIBRATION SERVI 401-7180-533.48-10 885.90 TESTING&CALIBRATION SERVI 401-7180-533.48-10 1,197.88 TESTING&CALIBRATION SERVI 401-7180-533.48-10 2,170.83 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 149.11 SECURITY SERVICES NW, INC COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 750.00 SPECIALTY ENGINEERING, INC EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 6,150.00 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 33.80 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 401-7180-533.49-90 20.32 Electric Operations Division Total:$78,990.58 Public Works-Electric Department Total:$79,375.42 Electric Utility Fund Total:$136,909.79 CLALLAM CNTY DEPT OF HEALTH TESTING&CALIBRATION SERVI 402-7380-534.49-90 92.00 DEPARTMENT OF REVENUE Excise tax returns-Sept 402-7380-534.44-50 26,140.42 HEARTLINE SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20 97.92 MISC ONE-TIME VENDORS WATER-SAFETY NEWS ALERT 402-7380-534.49-90 41.17 SWAIN'S GENERAL STORE INC SEED,SOD,SOIL&INOCULANT 402-7380-534.48-10 28.26 FOODS: PERISHABLE 402-7380-534.31-20 1,052.19 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 402-7380-534.49-90 20.31 Water Division Total:$27,472.27 Public Works-Water Department Total:$27,472.27 Water Utility Fund Total:$27,472.27 DEPARTMENT OF REVENUE Excise tax returns-Sept 403-0000-237.00-00 138.08 NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP & SUPP 403-0000-237.00-00 (11.57) Division Total:$126.51 Department Total:$126.51 BUCK'S NORTHWEST LANDSCAPING, LLC ROADSIDE,GRNDS,REC, PARK 403-7480-535.48-10 1,233.56 COASTAL HEALTH HEALTH RELATED SERVICES 403-7480-535.49-90 210.00 DC BACKFLOW SERVICE PLUMBING EQUIP FIXT,SUPP 403-7480-535.48-10 114.00 DEPARTMENT OF REVENUE Excise tax returns-Sept 403-7480-535.44-50 23,593.97 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.41-50 53.61 FASTENAL INDUSTRIAL FOODS: STAPLE GROCERY 403-7480-535.31-01 113.46 FUEL,OIL,GREASE, & LUBES 403-7480-535.31-01 150.84 Page 8 of 16 Oct 21, 2022 1:59:45 PME - 14November 1, 2022 City of Port Angeles City Council Expenditure Report Between Oct 8, 2022 and Oct 21, 2022 Vendor Description Account Number Amount FEDERAL EXPRESS CORP Shipping Charges 403-7480-535.42-10 152.22 FERGUSON ENTERPRISES INC PIPE AND TUBING 403-7480-535.31-20 439.99 FOWLER COMPANY, H D PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 2,572.47 GRAINGER MATERIAL HNDLING&STOR EQP 403-7480-535.35-01 411.62 HARTNAGEL BUILDING SUPPLY INC HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 389.87 LUMBER& RELATED PRODUCTS 403-7480-535.31-20 326.59 HEARTLINE BOATS,MOTORS,& MARINE SUP 403-7480-535.31-20 757.14 SEED,SOD,SOIL&INOCULANT 403-7480-535.31-20 195.84 JOHNSON CONTROLS SECURITY SOLUTIONS FIRE PROTECTION EQUIP/SUP 403-7480-535.41-50 319.49 FIRE PROTECTION EQUIP/SUP 403-7480-535.41-50 345.24 KENNEDY/JENKS CONSULTANTS CONSULTING SERVICES 403-7480-535.41-50 1,305.00 CONSULTING SERVICES 403-7480-535.41-50 2,729.81 MISC ONE-TIME VENDORS WW-SAFETY NEWS ALERT 403-7480-535.49-90 41.17 NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 143.07 PLATT ELECTRIC SUPPLY INC AUTO & TRUCK MAINT. ITEMS 403-7480-535.35-01 33.79 PORT ANGELES CITY TREASURER Postage & Cert mail - D F 403-7480-535.42-10 9.05 PORT ANGELES POWER EQUIPMENT EQUIP MAINT & REPAIR SERV 403-7480-535.35-01 209.59 PROFESSIONAL TRAINING ASSN HUMAN SERVICES 403-7480-535.43-10 570.00 HUMAN SERVICES 403-7480-535.43-10 570.00 HUMAN SERVICES 403-7480-535.43-10 100.00 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 403-7480-535.49-90 20.32 Wastewater Division Total:$37,111.71 Public Works-WW/Stormwtr Department Total:$37,111.71 Wastewater Utility Fund Total:$37,238.22 DEPARTMENT OF REVENUE Excise tax returns-Sept 404-0000-237.00-00 197.78 Division Total:$197.78 Department Total:$197.78 AMAZON CAPITAL SERVICES BADGES & OTHER ID EQUIP. 404-7538-537.31-01 13.67 VENETIAN BLINDS ETC 404-7538-537.31-01 209.44 ANGELES MILLWORK & LUMBER LUMBER& RELATED PRODUCTS 404-7538-537.31-20 18.81 LUMBER& RELATED PRODUCTS 404-7538-537.31-20 94.24 BAILEY SIGNS & GRAPHICS MARKERS, PLAQUES,SIGNS 404-7538-537.35-01 326.40 CASTLE TIRE DISPOSAL SALE SURPLUS/OBSOLETE 404-7538-537.41-51 1,463.57 Page 9 of 16 Oct 21, 2022 1:59:45 PME - 15November 1, 2022 City of Port Angeles City Council Expenditure Report Between Oct 8, 2022 and Oct 21, 2022 Vendor Description Account Number Amount CASTLE TIRE DISPOSAL SALE SURPLUS/OBSOLETE 404-7538-537.41-51 1,465.49 SALE SURPLUS/OBSOLETE 404-7538-537.41-51 1,465.49 DEPARTMENT OF REVENUE Excise tax returns-Sept 404-7538-537.44-50 27,326.71 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 404-7538-537.41-50 201.00 FAMILY SHOE STORE SHOES AND BOOTS 404-7538-537.31-01 252.37 FOSTER GARVEY PC MISC PROFESSIONAL SERVICE 404-7538-537.41-50 1,164.50 LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT. ITEMS 404-7538-537.31-20 608.11 EXTERNAL LABOR SERVICES 404-7538-537.31-20 146.58 MISC EMPLOYEE EXPENSE REIMBURSEMENT ADOLPHSEN-MILEAGE REIMBUR 404-7538-537.43-10 207.20 EVANS-MILEAGE REIMBURSEME 404-7538-537.43-10 98.86 HOWELL-MILEAGE REIMBURSEM 404-7538-537.43-10 96.40 EVANS-BOOK REIMBURSEMENT- 404-7538-537.43-10 136.00 SPARKS UPGRADES PROFESSIONAL REFRIGERATION EQUIPMENT 404-7538-537.41-50 1,215.51 REFRIGERATION EQUIPMENT 404-7538-537.41-50 6,804.79 REFRIGERATION EQUIPMENT 404-7538-537.41-50 3,620.86 SWAIN'S GENERAL STORE INC HAND TOOLS ,POW&NON POWER 404-7538-537.35-01 65.15 FIRST AID & SAFETY EQUIP.404-7538-537.31-01 190.36 POISONS:AGRICUL & INDUSTR 404-7538-537.31-01 61.78 SHOES AND BOOTS 404-7538-537.31-01 160.92 THURMAN SUPPLY PIPE AND TUBING 404-7538-537.48-10 1,059.27 WALTER E NELSON CO JANITORIAL SUPPLIES 404-7538-537.31-01 140.27 SW - Transfer Station Division Total:$48,613.75 ANGELES MILLWORK & LUMBER HAND TOOLS ,POW&NON POWER 404-7580-537.35-01 223.01 DEPARTMENT OF REVENUE Excise tax returns-Sept 404-7580-537.44-50 17,270.94 MISC EMPLOYEE EXPENSE REIMBURSEMENT OWENS-MEAL REIMBURSEMENT- 404-7580-537.31-01 37.00 SAGE-MEAL REIMBURSEMENT-9 404-7580-537.31-01 18.50 WRIGHT-MEAL REIMBURSEMENT 404-7580-537.31-01 37.00 ADOLPHSEN-MEAL REIMBURSEM 404-7580-537.31-01 37.00 COOK-MEAL REIMBURSEMENT-7 404-7580-537.31-01 37.00 COOK-MEAL REIMBURSEMENT-7 404-7580-537.31-01 37.00 CRENSHAW-MEAL REIMBURSEME 404-7580-537.31-01 37.00 CRENSHAW-MEAL REIMBURSEME 404-7580-537.31-01 37.00 CRENSHAW-MEAL REIMBURSEME 404-7580-537.31-01 37.00 DICKINSON-MEAL REIMBURSEM 404-7580-537.31-01 37.00 Page 10 of 16 Oct 21, 2022 1:59:45 PME - 16November 1, 2022 City of Port Angeles City Council Expenditure Report Between Oct 8, 2022 and Oct 21, 2022 Vendor Description Account Number Amount MISC EMPLOYEE EXPENSE REIMBURSEMENT DICKINSON-MEAL REIMBURSEM 404-7580-537.31-01 37.00 DICKINSON-MEAL REIMBURSEM 404-7580-537.31-01 37.00 FROJEN-MEAL REIMBURSEMENT 404-7580-537.31-01 37.00 HEUSTIS-MEAL REIMBURSEMEN 404-7580-537.31-01 37.00 HOWELL-MEAL REIMBURSEMENT 404-7580-537.31-01 37.00 PERRY-MEAL REIMBURSEMENT 404-7580-537.31-01 37.00 SAGE-MEAL REIMBURSEMENT-7 404-7580-537.31-01 18.50 SAGE-MEAL REIMBURSEMENT-7 404-7580-537.31-01 37.00 SAGE-MEAL REIMBURSEMENT-7 404-7580-537.31-01 37.00 SCOTT-MEAL REIMBURSEMENT- 404-7580-537.31-01 37.00 SHOWERS - MEAL REIMBURSEM 404-7580-537.31-01 18.50 SIEGLER-MEAL REIMBURSEMEN 404-7580-537.31-01 37.00 TOLI-MEAL REIMBURSEMENT-7 404-7580-537.31-01 37.00 MISC ONE-TIME VENDORS SW-SAFETY NEWS ALERT 404-7580-537.49-90 41.17 SOUND PUBLISHING INC SUBSCRIPTION PD-582329 404-7580-537.49-01 166.44 Solid Waste-Collections Division Total:$18,497.06 ASPECT CONSULTING, LLC CONSULTING SERVICES 404-7585-537.41-50 7,430.16 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 404-7585-537.41-50 73.00 MISC PROFESSIONAL SERVICE 404-7585-537.41-50 1,695.30 MISC PROFESSIONAL SERVICE 404-7585-537.41-50 147.00 Solid Waste-Landfill Division Total:$9,345.46 Public Works-Solid Waste Department Total:$76,456.27 Solid Waste Utility Fund Total:$76,654.05 CLALLAM COOPERATIVE ASSN INC AGRICULTURAL EQUIP&IMPLEM 406-7412-538.31-20 796.06 DEPARTMENT OF REVENUE Excise tax returns-Sept 406-7412-538.49-50 248.96 FEDERAL EXPRESS CORP Shipping Charges 406-7412-538.42-10 5.33 FERGUSON ENTERPRISES INC PW CONSTRUCTION & RELATED 406-7412-538.31-20 1,171.56 KITSAP COUNTY PUBLIC WORKS EDUCATIONAL SERVICES 406-7412-538.41-50 1,998.35 MISC ONE-TIME VENDORS STORMWATER-SAFETY NEWS AL 406-7412-538.49-90 41.16 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 406-7412-538.31-01 229.57 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 406-7412-538.31-01 244.66 CLOTHING & APPAREL 406-7412-538.31-01 271.72 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 406-7412-538.49-90 20.32 Stormwater Division Total:$5,027.69 Page 11 of 16 Oct 21, 2022 1:59:45 PME - 17November 1, 2022 City of Port Angeles City Council Expenditure Report Between Oct 8, 2022 and Oct 21, 2022 Vendor Description Account Number Amount Public Works-WW/Stormwtr Department Total:$5,027.69 Stormwater Utility Fund Total:$5,027.69 DEPARTMENT OF REVENUE Excise tax returns-Sept 409-0000-237.00-00 14.62 Division Total:$14.62 Department Total:$14.62 MISC ONE-TIME VENDORS BREAST CANCER AWARENESS S 409-6025-526.20-80 738.08 Medic I Division Total:$738.08 Fire Department Total:$738.08 Medic I Utility Fund Total:$752.70 AIR FLO HEATING COMPANY INC CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00 CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 3,000.00 DAVE'S HEATING & COOLING SVC CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00 CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00 CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 2,000.00 Conservation Division Total:$7,400.00 Public Works-Electric Department Total:$7,400.00 Conservation Fund Total:$7,400.00 RIVERLINE POWER LLC Release Retainage 451-0000-223.40-00 7,545.43 Division Total:$7,545.43 Department Total:$7,545.43 Electric Utility CIP Fund Total:$7,545.43 KPFF CONSULTING ENGINEERS CONSULTING SERVICES 452-7388-594.65-10 2,974.51 Water Projects Division Total:$2,974.51 Public Works-Water Department Total:$2,974.51 Water Utility CIP Fund Total:$2,974.51 KPFF CONSULTING ENGINEERS CONSULTING SERVICES 453-7488-594.65-10 2,974.51 Wastewater Projects Division Total:$2,974.51 Public Works-WW/Stormwtr Department Total:$2,974.51 WasteWater Utility CIP Fund Total:$2,974.51 KPFF CONSULTING ENGINEERS CONSULTING SERVICES 454-7588-594.65-10 5,546.48 Solid Waste Coll Projects Division Total:$5,546.48 Public Works-Solid Waste Department Total:$5,546.48 Solid Waste Utility CIP Fund Total:$5,546.48 KPFF CONSULTING ENGINEERS CONSULTING SERVICES 456-7688-594.65-10 2,974.50 Stormwater Util CIP Projs Division Total:$2,974.50 Page 12 of 16 Oct 21, 2022 1:59:45 PME - 18November 1, 2022 City of Port Angeles City Council Expenditure Report Between Oct 8, 2022 and Oct 21, 2022 Vendor Description Account Number Amount Public Works Department Total:$2,974.50 Stormwtr Util Projects Fund Total:$2,974.50 ADVANCED TRAFFIC PRODUCTS, INC AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 2,583.73 ASSOCIATED PETROLEUM PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 16,257.77 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 17,102.50 DON SMALL & SONS OIL DIST CO. AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,040.66 N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,060.30 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 26.55 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 34.29 PAPE-KENWORTH NORTHWEST, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 42.56 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 139.70 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 40.57 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 81.07 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 150.94 PENINSULA LUBRICANTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 638.70 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,054.53 PETROCARD, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 537.52 SIX ROBBLEES' INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 186.37 SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 537.40 TACOMA DODGE CHRYSLER JEEP AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 460.61 Division Total:$41,975.77 Department Total:$41,975.77 ALTEC INDUSTRIES, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 56.23 AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 172.20 ANGELES COLLISION REPAIR AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 993.48 EXTERNAL LABOR SERVICES 501-7630-548.34-02 1,236.95 ANGELES MACHINE WORKS INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 793.60 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.28 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.28 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 37.21 HECKMAN MOTORS, INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 424.00 HUGHES FIRE EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,846.87 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 326.80 LES SCHWAB TIRE CENTER EXTERNAL LABOR SERVICES 501-7630-548.34-02 117.27 Page 13 of 16 Oct 21, 2022 1:59:45 PME - 19November 1, 2022 City of Port Angeles City Council Expenditure Report Between Oct 8, 2022 and Oct 21, 2022 Vendor Description Account Number Amount MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 37.21 MISC ONE-TIME VENDORS EQ SERVICES-SAFETY NEWS A 501-7630-548.49-90 41.17 O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 303.70 PENINSULA LUBRICANTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 146.88 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 747.65 PEWAG, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 3,601.30 SIX ROBBLEES' INC AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 421.55 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 129.43 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 157.77 SNAP-ON TOOLS - SARGENT TOOLS LLC RENTAL/LEASE EQUIPMENT 501-7630-548.48-02 998.78 SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 261.12 SYSTEMS FOR PUBLIC SAFETY, INC SHIPPING AND HANDLING 501-7630-548.34-02 309.59 TRAFFIC SAFETY SUPPLY CO SIGNS, SIGN MATERIAL 501-7630-594.64-10 11,867.70 WESTERN PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 121.91 EXTERNAL LABOR SERVICES 501-7630-548.34-02 567.01 Equipment Services Division Total:$25,757.94 Public Works Department Total:$25,757.94 Equipment Services Fund Total:$67,733.71 CANON USA, INC OFFICE MACHINES & ACCESS 502-2081-518.45-31 4,243.04 CENTURYLINK-QWEST 09-05 A/C 206Z050031846B 502-2081-518.42-10 2,754.81 NORDISK SYSTEMS, INC DATA PROC SERV &SOFTWARE 502-2081-518.48-02 1,801.77 RENTAL OR LEASE SERVICES 502-2081-518.48-02 24,107.91 SHI INTERNATIONAL CORP DATA PROC SERV &SOFTWARE 502-2081-518.41-50 1,740.80 SUPERION, LLC DATA PROC SERV &SOFTWARE 502-2081-518.48-02 725.74 VERIZON WIRELESS 09-05 A/C 542276284-00001 502-2081-518.42-10 95.40 09-15 A/C 842160242-00001 502-2081-518.42-10 3,403.60 09-15 A/C 842160242-00003 502-2081-518.42-10 1,252.13 09-15 a/c 842160242-00004 502-2081-518.42-10 4,957.21 Information Technologies Division Total:$45,082.41 Finance Department Total:$45,082.41 Information Technology Fund Total:$45,082.41 AWC EMPLOYEE BENEFITS TRUST L1 MED/DEN/VIS PREMIUMS 503-1631-517.46-34 8,040.92 LIFE INSURANCE 503-1631-517.46-32 1,790.25 Page 14 of 16 Oct 21, 2022 1:59:45 PME - 20November 1, 2022 City of Port Angeles City Council Expenditure Report Between Oct 8, 2022 and Oct 21, 2022 Vendor Description Account Number Amount AWC EMPLOYEE BENEFITS TRUST LTD 503-1631-517.46-31 5,614.66 MED/DEN/VIS PREMIUMS 503-1631-517.46-30 216,586.58 NW ADMIN TRANSFER ACCT INSURANCE, ALL TYPES 503-1631-517.46-33 38,201.45 INSURANCE, ALL TYPES 503-1631-517.46-33 49,463.80 REDQUOTE, INC. HRA REIMBURSEMENTS 503-1631-517.46-30 3,166.45 HRA REIMBURSEMENTS 503-1631-517.46-30 2,028.30 Other Insurance Programs Division Total:$324,892.41 MISC CLAIM SETTLEMENTS IN HOUSE LIABILITY CLAIM 503-1671-517.49-98 1,329.56 Comp Liability Division Total:$1,329.56 Self Insurance Department Total:$326,221.97 Self-Insurance Fund Total:$326,221.97 AFLAC AFLAC SUPP INSURANCE OCT 920-0000-231.53-10 807.38 RETRO PREMIUMS ON POLICY# 920-0000-231.53-10 702.00 AFSCME LOCAL 1619 PAYROLL SUMMARY 920-0000-231.54-40 525.00 AWC EMPLOYEE BENEFITS TRUST SUPPLEMENTAL LIFE 920-0000-231.53-30 574.70 BROWN & BROWN OF WASHINGTON PAYROLL SUMMARY 920-0000-231.53-40 1,878.79 CHAPTER 13 TRUSTEE Case #21-10696 920-0000-231.56-90 358.00 EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 23,654.84 FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 76,614.68 Pensioner's P/R tax 920-0000-231.50-10 200.00 FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 93,164.18 FIREFIGHTER'S LOCAL 656 PAYROLL SUMMARY 920-0000-231.54-30 2,761.25 HSA BANK PAYROLL SUMMARY 920-0000-231.53-11 100.00 PAYROLL SUMMARY 920-0000-231.53-12 301.54 IBEW LOCAL 997 PAYROLL SUMMARY 920-0000-231.54-20 1,216.43 JOHN HANCOCK LIFE INSURANCE CO PAYROLL SUMMARY 920-0000-231.52-25 1,635.44 MISSION SQUARE-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 27,736.05 OFFICE OF SUPPORT ENFORCEMENT PAYROLL SUMMARY 920-0000-231.56-20 260.76 POLICE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-10 373.00 UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 200.00 WSCCCE AFSCME AFL-CIO PAYROLL SUMMARY 920-0000-231.54-40 5,900.00 Division Total:$238,964.04 Department Total:$238,964.04 Page 15 of 16 Oct 21, 2022 1:59:45 PME - 21November 1, 2022 City of Port Angeles City Council Expenditure Report Between Oct 8, 2022 and Oct 21, 2022 Vendor Description Account Number Amount Payroll Clearing Fund Total:$238,964.04 Total for Checks Dated Between Oct 8, 2022 and Oct 21, 2022 $1,254,353.37 Page 16 of 16 Oct 21, 2022 1:59:45 PME - 22November 1, 2022 Date: November 1, 2022 To: City Council From: Corey Delikat, Parks & Recreation Director Subject: Memorandum of Understanding – Port Angeles Youth Basketball Background / Analysis: The City’s Parks & Recreation has changed directions over the last several years and has become a facilitator of recreation instead of providing and duplicating programing in the community. This change in direction by the City has benefited leagues, clubs, and youth and adult sports in many positive ways, including youth playing on City, Peninsula College, Lower Elwha Klallam Tribe, and the School District’s athletic facilities for free. Since 2011, the City has received Lodging Tax Funds and partnered with PAYB to host a series of youth basketball tournaments in multiple gyms throughout the community during the fall and winter non-peak season months. The City now wants to add an MOU to this partnership and continue to combine resources for the operation of an annual series of youth basketball tournaments to best utilize existing community facilities, maximize resources and combine the expertise of both organizations. This move will allow PAYB to flourish as a non-profit for both boys’ and girls’ basketball and allows the City to facilitate these events instead of running them. Funding Overview: In 2020, prior to the pandemic, the City received $45,000 in Lodging Tax funds to run basketball tournaments for 2021. These tournaments did not happen and funds still exist. These funds will be a springboard for the PAYB to start their own programming to take over future tournaments with support from the City. After each tournament, PAYB will submit invoices to the City for reimbursement. Summary: Since 2011, the City has received Lodging Tax Funds and partnered with Port Angeles Youth Basketball (PAYB) to host a series of youth basketball tournaments in multiple gyms throughout the community during the fall and winter non-peak season months. The City now wants to add an MOU to this partnership and continue to combine resources for the operation of an annual series of youth basketball tournaments to best utilize existing community facilities, maximize resources and combine the expertise of both organizations Funding: In 2020, prior to the pandemic, the City received $45,000 in Lodging Tax funds to run basketball tournaments for 2021. These tournaments did not happen and funds still exist. These funds will be a springboard for the PAYB to start their own programming to take over future tournaments with support from the City. After each tournament, PAYB will submit invoices to the City for reimbursement. Recommendation: Approve and authorize the City Manager to sign a Memorandum between the City of Port Angeles and Port Angeles Youth Basketball. E - 23November 1, 2022 - 1 - MEMORANDUIM OF UNDERSTANDING BETWEEN PORT ANGELES YOUTH BASKETBALL AND CITY OF PORT ANGELES This Agreement made and entered into this ___ day of _____________, 2022, by and between Port Angeles Youth Basketball, a non-profit corporation hereinafter referred to as “PAYB,” and the City of Port Angeles, a municipal corporation of the State of Washington, hereinafter referred to as “City.” Subsequent reference to the PAYB and the City, in a collective sense, shall be by the use of the term “Parties.” WHEREAS, over the last several years, the City’s Parks & Recreation has become a facilitator of community recreation; and WHEREAS, the Department’s role as facilitator has benefited leagues, clubs, and youth and adult sports in many positive ways, including youth playing on City, Peninsula College, Lower Elwha Klallam Tribe, and the School District’s athletic facilities for free; and WHEREAS, since 2011, the City has provided Lodging Tax Funds to host a series of youth basketball tournaments in multiple gyms throughout the community during the fall and winter non-peak months; and WHEREAS, PAYB and the City now wish to memorialize their intent to continue to combine resources for the operation of an annual series of youth basketball tournaments to best utilize existing community facilities, maximize resources, and combine the expertise of both organizations. NOW, THEREFORE, IT IS MUTUALLY UNDERSTOOD THAT: 1. Term. The term of this MOU shall be from the date of execution and shall renew annually unless the automatic renewal provision is amended by the parties, or the MOU is terminated in accordance with the provisions below: a. Cancellation of this Agreement may be made by either party, upon written notice by the City Manager or PAYB President, with a minimum sixty days’ notice prior to effective date of cancellation. 2. Purpose. The purpose of this MOU is to memorialize the intent of the Parties to cooperate in the operation of an annual series of youth basketball tournaments for school age boys and girls. It is also the purpose of this MOU to assure that all entities work together to assure equal treatment boys’ teams and girls’ team in the tournaments and on the Tournament Committee. 3. The PAYB agrees to the following: a. Promote and organize, at a minimum, three (3) youth basketball tournaments for girls’ and boys’ grades 4th-8th, between the months of E - 24November 1, 2022 - 2 - November through March; b. Communication, correspondence and record keeping between tournament participants, the City, and key constituents; c. Membership or ownership or licensing and maintenance of an online registration and scheduling program that will allow PAYB to handle the processes of correspondence, fiscal transactions, team registrations and creating schedules; d. Responsible for the collection, handling of monies and payment of monies and all expenses associated with the management of tournaments; e. Provide City with timely and accurate information to comply and facilitate with marketing, promotion, grant applications and reservation of community gyms; f. Maintain status as a non-profit organization, as well as current with all records and insurance required to be in City and School District facilities and other member organizations deemed necessary; g. Creation of a Tournament Committee that meets at minimum two (2) times per year. One time in Fall, prior to the upcoming tournament season and Lodging Tax Grant application, and once in Spring after the tournament season is over. The Tournament Committee will consist of at least one (1) City representative, at least one (1) Boys’ League representative, and at least one (1) Girls’ League representative; h. Tournaments shall strive to have a minimum of four (4) teams in each girls’ and boys’ designation group not including local teams. Local teams are defined as any team not traveling more than 50 miles to participate; i. Administer the tournaments in accordance with the norms and best practice of other tournaments of similar size and resources; j. Provide, assign, and schedule officials and required tournament staff for each game, as well as scheduling and dissemination of schedules for all games and game day activities. 4. The City agrees to the following: a. Accept from PAYB annual applications for Lodging Tax grant funds that are intended to help cover the operational costs of running the tournaments for the calendar year for tournaments in 2022-2023 and objectively process such applications as provided in state statutes; b. Assist with the promotion and advertising of tournaments on City website, social media and other avenues that present themselves; c. Maintain current tournament and contact information for PAYB on City website; d. Notify local media outlets of tournament results and scores provided by PAYB; e. Assist with the data input into tournament software; f. Provide the use of the Vern Burton Gym for tournament games and provide a storage space in a closet within the Vern Burton for PAYB . 5. Financial. E - 25November 1, 2022 - 3 - The City has already allocated $45,000 in Lodging Tax funds to support youth basketball tournaments. These funds be will available to reimburse PAYB for costs it incurs to establish its own programming to take over sole management of future tournaments. However, if the $45,000 is exhausted between the calendar months of November 2022 and March of 2023, PAYB is expected to fund any additional tournaments on their own. It is also the City’s intention that PAYB apply for any future Lodging Tax Funds for following years. All revenue generated through sponsorships, concessions, merchandise, participant fees and other avenues from managing the tournaments will belong to PAYB. All expenses associated with managing the tournaments will be the sole responsibility of PAYB. A full income and expense report will be provided by PAYB during each Tournament Committee meeting – Including both Boys’ and Girls’ League income and expenses. 6. Indemnification. It is understood and agreed that this Agreement is solely for the benefit of the parties hereto and gives no right to any other person or entity. No joint venture or partnership is formed as a result of this Agreement. Each party hereto agrees to be responsible and assumes liability for its own negligent acts or omissions, or those of its officers, agents, elected officials or employees to the fullest extent required by the law, and agrees to save, indemnify, defend and hold the other party harmless from any such liability. In the case of negligence of both, the PAYB and the City, any damages allowed shall be levied in proportion of the percentage of negligence attributable to each party, and each party shall have the right to seek contribution from the other party in proportion to the percentage of negligence attributable to the other party. 7. Amendments. This MOU contains the entire agreement between participants and shall not be modified in any manner except by an instrument in writing executed by authorized representatives of both parties. E - 26November 1, 2022 - 4 - DATED the ____ day of _______________, 2022. CITY OF PORT ANGELES PORT ANGELES YOUTH BASKETBALL By: ___________________________ By: ____________________________ Nathan West, City Manager Howie Ruddell, PAYB League President Approved as to form: By: ___________________________ William E. Bloor, City Attorney By: ___________________________ Kari Martinez Bailey, City Clerk E - 27November 1, 2022 Date: November 1, 2022 To: City Council From: Mike Healy, Interim Director of Public Works & Utilities Subject: Refurbishment of Distribution Transformers Service Agreement Background / Analysis: The refurbishment agreement is for repair and restoration of Light Operations’ inventory of transformers returned from the field that would normally be sent to a recycler. Forty-three (43) transformers, making up eight (8) sizes, were included on the refurbishment quote. The City will only be invoiced for repairable units. The repairable transformers will be used for new transformer installations and for the replacement of existing transformers when normal reuse of existing units returned from the field is insufficient to needs. For brand new transformer units, material costs and lead times have continued to increase faster than expected. The quoted prices on the previous contract increased in excess of 30% following award, and lead times increased from 100 weeks to 143 weeks. This refurbishment is expected to take 20-30 weeks and could be less depending on the level of refurbishment required on a unit by unit basis. The City solicited quotes from three refurbishment companies. Only Sunbelt Solomon of Bakersfield, CA responded, with a quote for the refurbishment of a list of 43 transformers. The City has used Sunbelt Solomon in the past for refurbishing transformer units and have been satisfied with the returned product. Quote Summary Sunbelt Solomon NTE $70,000 Work proposed to be done out of Grand Junction, CO plant Electric Power Systems Intl No quote Maddox Industrial Transformer No capacity – no quote The quote with Sunbelt Solomon of Bakersfield, CA, for the refurbishment of distribution transformers in an amount not to exceed $70,000 is being recommended. Summary: As part of the effort to maintain an inventory of working electrical supply equipment and provide reliable, cost effective service during this time of supply chain delays and high inflation, the City has put together an agreement with Sunbelt Solomon for the refurbishment of distribution transformers. Funding: Funding in the amount of $70,000 is available in the approved 2022 Electric Utility Material Inventory budget (401-0000-141.44-00). Refurbished units, once installed, will be expensed to the Supplies and Inventory budget (401-7180-533.34-02). Recommendation: Award a contract to Sunbelt Solomon of Bakersfield, CA, for the refurbishment of Distribution Transformers, in the amount not to exceed of $70,000, including applicable taxes, and authorize the City Manager to sign all documents necessary to execute and administer the agreement for the project and make minor modifications as necessary. E - 28November 1, 2022 Funding Overview: Funding in the amount of $70,000 is available in the approved 2022 Electric Utility Material Inventory budget (401-0000-141.44-00). Refurbished units, once installed, will be expensed to the Supplies and Inventory budget (401-7180-533.34-02). E - 29November 1, 2022 Date: November 1, 2022 To: City Council From: Mike Healy, Interim Director of Public Works & Utilities Subject: Landfill Beach Nourishment CON 2022-39 Final Acceptance Background / Analysis: On July 19, 2022 City Council awarded a contract for the Landfill Beach Nourishment project in the amount of $34,752.35 to place beach nourishment in front of the 454-foot long seawall fronting the Landfill bluff face. The project placed 2600 cubic yards of clean beach nourishment material as part of the recurring conditions set forth in the Shoreline Conditional Use Permit, and Hydraulic Project Approval (HPA) by the Department of Fish and Wildlife and the Army Corp of Engineers. During construction the existing quantity of stockpiled material was insufficient to meet the requirements of the HPA. With funds available within the 2022 Solid Waste Utility Repairs and Maintenance budget a change order was executed to purchase and place 835 tons of additional beach nourishment material. Bids were opened on July 7, 2022 and four bids were received with 2 Grade LLC of Port Angeles, WA as the lowest responsible bidder with a bid amount of $34,752.35, including all applicable taxes. The project was successfully completed September 12, 2022. Funding Overview: Project Cost Summary Original Contract Amount Change Orders Unit Quantity Variations Final Cost Project Cost Variance $34,752.35 $10,218.72 ($11.82) $44,959.25 +29% City staff recommends City Council accept the Landfill Beach Nourishment project CON 2022-39 as complete, and authorize staff to proceed with project close out, and release the retainage bond upon receipt of required clearances. Summary: The purpose of this memo is to obtain City Council final acceptance for the work performed on the Landfill Beach Nourishment project by 2 Grade LLC of Port Angeles, WA. The work was inspected and accepted as complete with the final project costs amounting to $44,959.25 including taxes. A 5% retainage is being withheld by the City of Port Angeles for this contract. Funding: Funds are available in the approved 2022 Solid Waste Utility Repairs and Maintenance budget account 404-7585-537-4810 for the Landfill Beach Nourishment Project in the amount of $44,959.25. Recommendation: Accept the Landfill Beach Nourishment project CON 2022-39 as complete, and authorize staff to proceed with project closeout, and release the retainage upon receipt of all required clearances. E - 30November 1, 2022 Date: November 1, 2022 To: City Council From: Mike Healy, Interim Director of Public Works & Utilities Subject: Payment of Large Energy Conservation Incentive Background / Analysis: The City of Port Angeles participates in the BPA energy efficiency program. This funding provides the City the opportunity to offer all types of energy conservation programs for residential, commercial, and industrial electric customers. This includes energy efficient lighting retrofits, reduced cost energy efficient heat pumps for low-income rate payers, and process efficiency studies and implementations for industrial customers, as a few examples. As a part of this program, Olympic Inns and Suites replaced their regular space heat and air-conditioners with high efficiency heat pumps. Using the BPA calculation methodologies, Olympic Inns is eligible for a $75,000 incentive payment. This payment is not different from other energy efficient incentive payments and would have no net financial impact to the City. Funding Overview: No net impact. Through the BPA energy efficiency program the City would pay the incentive to the owner and then reimbursed by BPA. Summary: The purpose of this memo is for the City Council to authorize a large energy conservation incentive payment for the installation of energy efficient heat pumps. Port Angeles participates in the Bonneville Power Association (BPA) energy efficiency program, so this payment would be paid by the City and then reimbursed by BPA. Funding: No net impact. Through the BPA energy efficiency program the City would pay the incentive to the owner and then the City would be reimbursed by BPA. Recommendation: Authorize the City Manager to approve an energy incentive payment to the Olympic Inns and Suites in the amount of $75,000. E - 31November 1, 2022 Date: November 1, 2022 To: City Council From: Nathan West, City Manager Corey Delikat, Parks & Recreation Director Subject: West Coast League Letter of Support Background / Analysis: The City of Port Angeles, along with the West Coast League Port Angeles’ Lefties, are part of eleven communities with Minor League and West Coast League Stadiums. The respective teams and their communities are requesting the creation of a one-time “Minor League Baseball Publicly Owned Stadium Improvement Fund.” This funding would distribute a total of $24 million to the 11 community stadiums, including Port Angeles’ Civic Field, to be used for critically needed infrastructure improvements. The funding would be distributed based on the stadium improvement needs in each community. The State funds would be combined with local and team funds to complete the needed improvements. State funding of publicly owned minor league baseball stadiums is a frequent occurrence throughout the country. For example, in 2006, the Washington Legislature provided $18 million for improvements at the state’s minor league stadiums. More recently, Oregon provided funding for a new minor league baseball stadium in Eugene earlier this year. This funding will help to address infrastructure improvements in 11 publicly owned baseball stadiums throughout the state, and help keep these stadiums functional for many years to come so they can continue to service the community by generating economic prosperity and improved quality of life. Summary: The City of Port Angeles, along with the West Coast League Port Angeles’ Lefties, are part of eleven communities with Minor League and West Coast League Stadiums. These communities are requesting the creation of a one-time “Minor League Baseball Publicly Owned Stadium Improvement Fund.” This funding would distribute a total of $24 million to the 11 community stadiums, including Port Angeles’ Civic Field, to be used for critically needed infrastructure improvements. The funding would be distributed based on the stadium improvement needs in each community. The State funds would be combined with local and team funds to complete the needed improvements. Tonight, we are asking the City Council for a letter of support, signed by the Mayor, to help complete this Legislative ask for Civic Field and for our community. Funding: No funding is associated with this letter of support. Recommendation: Approve and authorize the Mayor to sign a letter of support to Governor’s Office to support this request of a one-time “Minor League Baseball Publicly Owned Stadium Improvement Fund” that would distribute a total of $24 million to 11 community stadiums, including Port Angeles’ Civic Field. E - 32November 1, 2022 Tonight, we are asking the City Council for a letter of support, signed by the Mayor, to help make this Legislative ask for Civic Field and for our community. . Funding Overview: No funding is associated with this letter of support. E - 33November 1, 2022 Date: November 1, 2022 To: City Council From: Nathan West, City Manager Sarina Carrizosa, Finance Director Subject: Ordinance Levying 2022 Property Tax for Collection in 2023 Background / Analysis: In accordance with state law, the 2023 Preliminary Budget was filed with the City Clerk on October 7, 2022. In addition, a presentation of estimated 2023 Revenues was provided to Council at a public hearing on October 18th. This presentation included a brief summary of the property tax increase anticipated in 2023, including the assumption of a 1.0% increase and the additional excess levy of $0.10 per every $1,000 for the Firemen’s Pension. State law also requires that the City levy property taxes before November 30th each year. The property tax ordinance is scheduled for adoption at the November 15th Council meeting. Additionally, tonight’s public hearing will include an opportunity for comments on the 2022 levying of property tax collection in 2023. The City Council, by simple majority vote, can increase the regular property tax levy by the lesser of one percent, or the amount of the implicit price deflator (IPD). For 2023 collection, the IPD is 6.457%. This means the maximum allowable increase in 2023 is 1.0%. The estimated value of a 1.0% increase in property tax collection in 2023 is approximately $49,300. Summary: In accordance with State law, the City of Port Angeles is required to levy property taxes before November 30th. During tonight’s meeting, there will be a presentation on property taxes and an opportunity for the public to comment on the proposed 1.0% increase to the levy during the public hearing. This year, City staff is also recommending the City levy funds for the Firemen’s Pension excess levy of $0.10 per every $1,000 of assessed valuation. This is the first reading of the property tax ordinance. Funding: Property tax is the City’s largest source of funding for general City services. Total property tax collection for 2023 is estimated to be $5,235,600 of which $244,300 is anticipated for the excess Firemen’s Pension Levy. Recommendation: It is recommended tonight that the City Council should: 1. Open the Public Hearing. 2. Continue the Public Hearing on the Property Tax Ordinance to November 15th. 3. Conduct First Reading of the Ordinance levying property tax for collection in 2023. F - 1November 1, 2022 Per section 2.13 of the City’s Financial Policies, Council has directed the incorporation of the 1.0% increase on an annual basis. The City is also able to collect property tax on the value of new construction added during the past year, this is estimated at $17,500 in 2023. These estimations are subject to change until Clallam County certifies the tax levy. City Council has also directed Staff to include the Firemen’s Pension property tax levy in the amount of $0.10 per every $1,000 of assessed valuation to the 2023 Property Tax levy. The City is eligible to levy up to $0.225 per every $1,000 of assessed valuation without voter approval because the City funds a Firemen’s Pension. The revenue collected must offset Firemen’s Pension costs and/or LEOFF 1 medical expenses. Total estimated revenue collection from this action is estimated at $244,300. Staff is recommending this excess levy sunsets after a period of ten years. Funding Overview: Property tax is the City’s largest source of funding for general City services. Total property tax collection for 2023 is estimated to be $5,235,600 of which $244,300 is anticipated for the excess Firemen’s Pension Levy. Attached: Ordinance Levying 2022 Property Tax for Collection in 2023. F - 2November 1, 2022 2023 PROPERTY TAX LEVY PUBLIC HEARING November 1, 2022 2023 PROPERTY TAX LEVY PUBLIC HEARING –NOVEMBER 1, 2022 2PROPERTY TAX LIMITATIONS Statutory limit of 1% of full, fair market value -$10.00 per $1,000 of assessed value Levy rate per $1,000 of assessed value State $3.60 Local Districts 5.90 Includes senior & junior districts Other 0.50 Total $10.00 Senior Taxing Districts: Counties regular levy County Road District Cities The following are considered Senior Taxing Districts and are not subject to the $5.90 limit but are subject to the 1% or $10.00 limit Public Utility Districts Port Districts 2023 PROPERTY TAX LEVY PUBLIC HEARING –NOVEMBER 1, 2022 3PROPERTY TAX LIMITATIONS City of Port Angeles levy limit: Regular limit $3.224 per $1,000 of assessed value Fire Pension $0.225 Total COPA Levy Limit $3.449 2022 Levy $2.024 Available Regular Capacity $1.425 2023 Levy est.$1.693 2023 Excess Levy –Fireman’s Pension $0.100 Available Regular Capacity est.$1.656 2023 PROPERTY TAX LEVY PUBLIC HEARING –NOVEMBER 1, 2022 4PROPERTY TAX LIMITATIONS State law allows for a property tax increase up to the Implicit Price Deflator (IPD) or one percent, whichever is lower. Implicit Price Deflator for Personal Consumption Expenditures published by the Bureau of Economic Analysis Used to determine the inflation in the economy The September IPD is 6.457% In year’s when the IPD falls below 1.0% it is necessary for a resolution declaring substantial need to be passed by Council in order to levy an increase of the full allowable 1.0% A 1% increase is directed in Section 2.13 of the City’s Financial Policies. 2023 PROPERTY TAX LEVY PUBLIC HEARING –NOVEMBER 1, 2022 5IMPLICIT PRICE DEFLATOR 0.251%0.953%1.553%2.169%1.396%0.602%3.860%6.457%2015 2016 2017 2018 2019 2020 2021 2022 IMPLICIT PRICE DEFLATOR 2023 PROPERTY TAX LEVY PUBLIC HEARING –NOVEMBER 1, 2022 6VALUE OF A 1% INCREASE Value of a 1% Increase in 2023. 1% increase = $49,247.12 estimate Value of a Fireman’s Pension excess levy in 2023. $0.10 per every $1,000 of assessed value = $244,300 estimate Value of New Construction Assessed value = $21,772,460 Tax value = $44,072.57 Taxes from New Construction are not tied to or included in the 1% increase. The City also receives amounts for increases in State property assessed valuation, refunds and improvements to properties. 2023 PROPERTY TAX LEVY PUBLIC HEARING –NOVEMBER 1, 2022 7VALUE OF A 1% INCREASE $4,346,461 $4,416,728 $4,509,208 $4,569,617 $4,645,944 $4,721,982 $4,833,873 $4,932,300 $5,235,600 $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 2015 2016 2017 2018 2019 2020 2021 2022 Budget 2023 Estimate 2023 PROPERTY TAX LEVY PUBLIC HEARING –NOVEMBER 1, 2022 8ASSESSED VALUE HISTORY The average change in assessed value from 2022 to 2023 is 21.1%$1,451,933,471 $1,438,413,451 $1,475,541,073 $1,537,541,986 $1,667,859,147 $1,835,129,773 $2,057,224,161 $2,173,564,758 $2,418,910,414 $2,929,308,996 3.16 3.23 2.98 2.91 2.73 2.53 2.30 2.21 2.02 1.79 0.00 0.50 1.00 1.50 2.00 2.50 3.00 3.50 $- $500,000,000 $1,000,000,000 $1,500,000,000 $2,000,000,000 $2,500,000,000 $3,000,000,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 ASSESSED VALUES & LEVY RATES Assessed Values Levy Rate 2023 PROPERTY TAX LEVY PUBLIC HEARING –NOVEMBER 1, 2022 9COST TO HOMEOWNERS Includes City of Port Angeles Property Tax only. TAX YEAR REGULAR LEVY EXCESS LEVY TOTAL LEVY TAXES ON A $200,000 HOME TAXES ON A $250,000 HOME TAXES ON A $300,000 HOME 2017 2.91 0.00 2.91 582.00$ 727.50$ 873.00$ 2018 2.73 0.00 2.73 546.00$ 682.50$ 819.00$ 2019 2.53 0.00 2.53 506.00$ 632.50$ 759.00$ 2020 2.30 0.00 2.30 460.00$ 575.00$ 690.00$ 2021 2.21 0.00 2.21 442.00$ 552.50$ 663.00$ 2022 2.02 0.00 2.02 404.00$ 505.00$ 606.00$ 2023 1.69 0.10 1.79 358.00$ 447.50$ 537.00$ 2023 PROPERTY TAX LEVY PUBLIC HEARING –NOVEMBER 1, 2022 10COST TO HOMEOWNERS A $250,000 home in 2022 with the average assessed value increase of 21.1% would be worth $302,750 in 2023. 302.8 Assessed value per every $1,000 1.79 The estimated 2023 levy rate (includes the 1% increase plus the excess levy of $0.10)$542.01 The tax collected in 2022 was $505.00. This means the increase in 2023 will be $37.01 $6.73 estimated increase compared to 2022 for the 1% maximum allowable. $30.28 for the excess levy of $0.10 for every $1,000 of assessed valuation. 2023 PROPERTY TAX LEVY PUBLIC HEARING –NOVEMBER 1, 2022 11CONCLUSION The 1% property tax increase proposed is the one of two increases included in the General Fund 2023 Budget. The second is the assumption of increases to Building permits to offset the Community and Economic Development Technician. Costs are increasing at a higher rate than 1.0%. Utility rates include increases to the Water, Wastewater and Medic 1 rates. 2023 PROPERTY TAX LEVY PUBLIC HEARING –NOVEMBER 1, 2022 12BUDGET SCHEDULE Tentative Budget Work Session –if needed 2023 Property Tax Public Hearing Continuation, Adoption of Ordinance and Resolution. 2023 Budget Presentation, Public Hearing & 1st Reading of Ordinance 2023 Budget Public Hearing Continuation, 2nd Reading of Ordinance and Adoption NOV 8 or 9 NOV 15 DEC 6 2023 PROPERTY TAX LEVY PUBLIC HEARING –NOVEMBER 1, 2022 13REQUESTED PROCESS Conduct the first reading of the 2022 Property Tax levy for 2023 Collection Ordinance. Open the Public Hearing Continue the Public Hearing to November 15th Questions from Council ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, levying regular ad valorem property taxes for collection in the fiscal year 2023, and directing the City Clerk to certify said amount to the Board of Clallam County Commissioners. WHEREAS, the City Council intends to levy property taxes for collection in 2023. WHEREAS, the City Council has adopted a Resolution pursuant to RCW 84.55.120 authorizing for the 2023 levy a 1%, or $49,247.12, increase over the actual levy for 2022. WHEREAS, the City’s actual levy amount form the previous year was $4,924,711.95; and, WHEREAS, the City’s population is greater than 10,000, NOW, THEREFORE, the City Council of the City of Port Angeles do hereby ordain as follows: Section 1. The amount of the actual levy for the fiscal year commencing January 1, 2023 shall be an increase of $49,247.12 which is a 1 percent increase from the previous year, plus: Additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state-assessed property, any annexations that have occurred and refunds made. Section 2. In addition to the 1% increase provided in the preceding Section, for support of the Firemen’s Pension, the City also levies for collection in 2023 the amount of $0.10 per every $1,000 of assessed valuation. Section 3. The City Clerk is hereby directed to certify to the Board of Clallam County Commissioners the amount of ad valorem taxes to be levied for the fiscal year commencing January 1, 2023, as set forth in Section 1 of this Ordinance. Section 4. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the ___ day of November 2022. Kate Dexter, Mayor F - 3November 1, 2022 ATTEST: _____________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _____________________________ William E. Bloor, City Attorney PUBLISHED: ,2021 (By Summary) F - 4November 1, 2022 Date: November 1, 2022 To: City Council From: Mike Healy, Interim Director Public Works Sarina Carrizosa, Finance Director Subject: EV Charging Station Rates Background / Analysis: The City of Port Angeles was awarded a grant from the Washington State Department of Ecology to install electric vehicle charging stations at City Hall for use by City employees and members of the public. The EV chargers are intended to be self-sustaining with revenues earned from the chargers covering the costs to operate the chargers. The rate structure developed between Finance and Public Works mirrors the rate structure of most surrounding EV charging stations in Port Angeles. Revenues will be obtained by charging a rate-per-hour of use with added charges after three hours to send a price-point signal to move parked cars and free up space for other customers. The chargers will be available for fleet, city employees, and public electric vehicles. ChargePoint will handle all payments and remit net revenues to the City. Initial Rates will be for one year ending December 31, 2023, at a base charge of $2.75 with an additional penalty of $1.00 per hour over three hours. Staff is recommending these rates be reviewed every two years, in line with the Electric Utility COSA cycle, and any needed adjustments will be made to keep the chargers self-sustaining during this review process. Charger details were presented to the Utility Advisory Committee on July 12, 2022. Funding Overview: The approval of the proposed rates will ensure the EV chargers are self- sustainable with revenues covering operating and replacement costs. Attachments: • EV charger rates and surrounding EV charger rate comparisons. • Ordinance authorizing the charge for EV services Summary: The purpose of this memo is to receive City Council approval of the EV charging station rates for the stations located at the City Hall Parking Lot. The EV chargers are intended to be self- sustaining with revenues earned from the chargers covering the operating and replacement costs. A cost- of-service analysis (COSA) was conducted by projecting the estimated costs for maintenance and operation of these chargers. Staff is recommending these rates remain in effect until December 31, 2023 until they can be incorporated into the Electric Departments COSA cycle for review. Funding: The approval of the proposed rates will ensure the EV chargers are self-sustainable with revenues covering operating and replacement costs. Recommendation: The requested action for this issue is as follows: 1. Conduct the first reading of the proposed rate ordinance. 2. Continue this item to the November 15th Council meeting. November 1, 2022 G - 1 Methodology Original cost to install 48,533$ Replacement cost in 5 years 61,942$ Cost/hour Replacement cost 0.087$ Recover the cost of electricity 0.475$ Recover the cost of the meter 0.040$ Recover the cost of PW Electric crew 0.434$ Recover the cost of PW all other costs 0.289$ Recover Finance Dept 0.910$ Add applicable taxes 0.243$ Recover the Charge point fee (CC processing)0.275$ 2.753$ Cost to charge 2.750$ per hour Additional Penalty over 3 hours 1.000$ per hour Cover costs to replace the 6 masts in 5 years time and the cost of electricity, meter, City PW and Finance staff, applicable taxes and credit card fees. Walmart 350kw $0.43/kwh Bed & Breakfast $18/overnight ($1.50/hr. assume 12 hrs.) Level 3 Fast Charge $18/hr. 7.2 kw $1.50 - $5.00/hr. No rate provided: First 15 minutes free. Charges after 15 minutes includes taxes and any “idle” fees, 2 hrs. max use. Safeway Community Comparison of Charges Clallam Transit Center Total hours per month 91.25 Estimated monthly revenue 250.94$ Annual revenue 3,011.25$ Hours at Base Rate 273.75 Hours at Penalty Rate 182.5 Total hours per month 456.25 Estimated monthly revenue 1,437.19$ Annual revenue 17,246.25$ Examples of Usage and Revenue Collection Rate Charge of $2.750; assumes one customer per day with an average of 3 hours of use each day Rate Charge of $2.750; assumes three customer per day with an average of 5 hours of use each day November 1, 2022 G - 2 ORDINANCE NO. __________ AN ORDINANCE of the City of Port Angeles, Washington amending portions of Chapter 13.10 of the Port Angeles Municipal Code relating to allowing for the re-sale electricity expressly for EV charging stations owned by the City. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance _____ as amended, and Chapters 13.10.130 of the Port Angeles Municipal Code are hereby amended by adding sections of Chapters 13.10.130 as follows: 13.10.130 City Owned Electric Vehicle Charging Stations. A. Applicability. Except for charging services that are provided by lodging tax funds as a tourism promotion activity, this schedule applies to Electric Vehicle (EV) Charging services located on City property. B. Character of service. Provide electric vehicle (EV) charging stations for public and City use. C. Uniform rate effective January 1, 2023: 1. The base charge is $2.750 per hour for the first three hours. 2. The charge for services over three hours is $3.750 per hour. Section 2. - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener’s/clerical errors, references to other local, state, or federal laws, codes, rules or regulations, or ordinance numbering, section/subsection numbers and any references thereto. Section 3. - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. November 1, 2022 G - 3 Section 4. - Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the _____ day of ___________, 2022. _______________________ Kate Dexter, Mayor APPROVED AS TO FORM: _____________________________ William E. Bloor, City Attorney ATTEST: _____________________________ Kari Martinez-Bailey, City Clerk November 1, 2022 G - 4 Date: November 1, 2022 To: City Council From: Mike Healy, Interim Public Works Director Subject: EV Charging Municipal Code Background / Analysis: Section 13.10.040 of the Port Angeles municipal code states “No person, firm, company, or utility shall directly or indirectly sell, sublet, assign, or otherwise dispose of to another, electrical power received by him/her/them from the City.” This makes charging any users for power from an EV charger illegal in Port Angeles. Electric vehicles are here to stay, and communities need to increase the charging infrastructure to make the city attractive as a place to live and visit. The City of Port Angeles should not be in the business of large-scale EV charging, but can act as a willing facilitator of this necessary service to the benefit of our residents and visitors alike. To increase the availability of EV charging, the city code needs to be modified to allow the cost of EV charging infrastructure and electric power consumed to be recouped by the operator. The attached changes are based on the codes of similar municipalities which carve out paying for the use of EV chargers, while trying to keep such fees reasonable and affordable. The proposed code changes also provide a penalty for non-electric vehicles using EV charging spaces. Legal has reviewed the changes and their comments are included in the proposed municipal code changes. Funding Overview: The attached changes to the Port Angeles municipal code do not increase any costs to the City. Summary: Current municipal code authorizes only the Port Angeles Electric Utility to sell electric power. The attached change to the Code provides for privately owned and operated EV Charging Stations, which should allow for a rapid expansion to EV Charging capabilities within Port Angeles for visitors and residents alike to use at no additional cost or investment to the municipality. Funding: No cost to City. Recommendation: Conduct the first reading of the Ordinance amending Section 13.10.040 of the Port Angeles Municipal Code. Staff recommends waiving the second reading to allow for the immediate implementation of privately owned EV charging stations. November 1, 2022 G - 5 ORDINANCE NO. __________ AN ORDINANCE of the City of Port Angeles, Washington amending portions of Chapter 10.20.070 and 13.10.060 of the Port Angeles Municipal Code relating to allow for the re-sale electricity expressly for EV charging stations by entities other than the City of Port Angeles. THE CITY COUNCI L OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance _____ as amended, and Chapters 10.20.070 and 13.10.060 of the Port Angeles Municipal Code are hereby amended by amending sections of Chapters 10.20.070 and 13.10.060 as follows: 10.20.070 Restricted parking zones. A. "No parking zone". No vehicle, except an authorized emergency vehicle, shall park, stand, or stop in a no parking zone as delineated by red curb marking and/or appropriate signs. B. "Loading zone." No vehicle shall park, stop or stand in a loading zone designated by yellow curb marking and/or appropriate signs, except for the purpose of, and only for such period of time necessary for, expeditious loading or unloading of a commercial or passenger vehicle. In no case shall the stop for loading or unloading of articles or materials or passengers exceed 15 minutes in time. C. "Taxi zone." No vehicle, other than a for-hire vehicle properly licensed by the City of Port Angeles, shall stop, stand, or park in a taxi zone designated by yellow curb marking and/or appropriate signs. D. "Police zone." No vehicle, other than one upon official police business, shall stop, stand, or park in a police zone designated by green curb marking and/or appropriate signs. E. "Bus stop." No vehicle shall park, stop or stand in a bus stop, except a bus, either to lay over in an operating schedule, or while waiting for, loading, or unloading passengers, provided that such bus provides regularly scheduled service with the jurisdiction of the City authority. November 1, 2022 G - 6 F. “Electric Vehicle (EV) Charging” Except for an electric vehicle (EV) that is being charged, no vehicle shall park, stand, or stop in a parking zone designated by curb markings and/or appropriate signs designated solely for the purpose of charging EVs. No EV shall remain in a designated parking zone beyond the period of time necessary to gain a full EV charge or for a period beyond the specific charging station timeframe purchased, whichever is less. FG. "Disabled parking zone." 1. It is a traffic infraction for any person to park a vehicle in a disabled parking zone without a special license plate, or placard, as provided for in RCW 46.16.381. A person charged with a violation hereof shall not be determined to have committed an infraction if he or she produces in court or prior to the court appearance the special license plate, or placard required herein or demonstrates he or she was entitled to the same at the time of being ticketed. 2. Any unauthorized use of the special license plate, or placard provided for in RCW 46.16.381 is a misdemeanor. 13.10.060 Meters. E. The customer shall not install or use equipment or devices to submeter electricity for the purpose of reselling or otherwise apportioning the costs of electric energy usage; except that the Department shall permit the apportionment of electricity for boat mooring establishments, Electric Vehicle Charging Stations, and recreational vehicle (RV) parks under the following circumstances: 1. Electrical service to boat mooring establishments and recreational vehicle parks may be master metered. The Department will not provide meters for individual spaces nor directly bill individual tenants at a boat moorage establishment or recreational vehicle park for which a master metering arrangement has been established. 2. Apportionment of electricity by customer-operator shall be considered a service provided by a boat mooring establishment or recreational vehicle park. The charge for such service shall be reasonable and nondiscriminatory and shall not exceed the operator's average cost per KWH as billed by the City plus the operator's reasonable cost of providing such service, and shall not exceed the proportion of the costs for which the boat moorage or recreational vehicle park tenant is responsible. November 1, 2022 G - 7 3. Operators of Electric Vehicle charging stations may charge for such service by establishing fees, including per kWh, per minute, or a flat fee, that reflects average cost of service and, unless otherwise provided in a contract entered into between the City and an entity that provides services for the Electrification of Transportation, including electric vehicle charging, shall not exceed the proportion of the costs for which the electric vehicle usage of the charging station is responsible. a. A non-exhausted list of example service fees allowable without a contract with the City are: a flat access fee to cover average fixed costs of the charging station plus the pass through of the retail kWh rate, a flat fee for a block of connection time that reflects the average cost of service for charging over that period of time, or a straight 1 for 1 cost per kWh pass through of the utility rate. Section 2. - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener’s/clerical errors, references to other local, state, or federal laws, codes, rules or regulations, or ordinance numbering, section/subsection numbers and any references thereto. Section 3. - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 4. - Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the _____ day of ___________, 2022. _______________________ Kate Dexter, Mayor APPROVED AS TO FORM: November 1, 2022 G - 8 _____________________________ William E. Bloor, City Attorney ATTEST: _____________________________ Kari Martinez-Bailey, City Clerk November 1, 2022 G - 9 Date: November 1, 2022 To: City Council From: Nathan A. West, City Manager Subject: Resolution Relating to Homelessness Background / Analysis: Our City Council has placed great importance on the issue of homelessness. Recently, Council member Carr suggested the Mayor and City Manager bring a resolution forward, emphasizing a priority be placed on resolving homelessness in Port Angeles. This priority directly ties into the City Council passed 2021-2022 Strategic Plan, which included four Issues of Critical Importance (ICI). Housing and Homelessness was listed as one of four areas of focus, stating in the plan a desire that every Port Angeles resident has a safe and affordable place to live and a pledge to: • Take concrete steps to increase housing units of all types, with a particular focus on affordable and permanent supportive housing. • Provide appropriate services to our residents experiencing homelessness. The Resolution that Council passed adopting the 2021-2022 Strategic Plan stated the plan supports the Comprehensive Plan and reflects the Vision for the Community. In the Plan itself, under Housing Goals and Policies, the goal P-6A.17 Develop strategies to combat homelessness and housing insecurity amongst residents and under Policies and P-6B.06 Support affordable housing by developing utility cost savings programs and the provision of transitional and temporary housing for the homeless and/or displaced families. The resolution for consideration this evening brings additional focus to resolving the immediate need to end homelessness in the City of Port Angeles. As noted in the resolution, as of January 2021 there are currently an estimated 1,676 people in Clallam County experiencing homelessness in Clallam County, according to the State Department of Commerce snapshot report. The Washington State County report card indicates that only 27% of people experiencing homelessness exit to permanent housing. Links to both State reports are incorporated at the bottom of this memorandum. Implementation of this important policy will further empower Council and staff in the direction of implementing solutions. Summary: City Council has placed great importance on the issue of homelessness. In the 2021-2022 Strategic Plan, the City’s response to housing and homelessness was identified as the highest priority. Council member Carr suggested the Mayor and City Manager bring forward a resolution emphasizing a priority be placed on resolving homelessness in Port Angeles that further empowers staff to take action. Funding: N/A. Recommendation: Pass Resolution H - 1November 1, 2022 Link to Washington State Homeless Report Card: https://public.tableau.com/app/profile/comhau/viz/DRAFTWashingtonStateHomelessSystemPerfor mance_CountyReportCardSFY2019/ReportCard Link to Washington State Department of Commerce Snapshot Report: https://www.commerce.wa.gov/wp-content/uploads/2022/04/SnapshotWA_January-2021.pdf Link to Comprehensive Plan document: https://www.cityofpa.us/DocumentCenter/View/6689/2019- Comprehensive-Plan Link to City Strategic Plan: https://www.cityofpa.us/DocumentCenter/View/10013/Strategic-Plan- Graphic-2021-2022 Funding: N/A. H - 2November 1, 2022 RESOLUTION NO. __________ A RESOLUTION of the City of Port Angeles, Washington declaring City goals in response to homelessness. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY RESOLVE AS FOLLOWS: WHEREAS, one responsibility of every city is to provide for the public health, safety, and welfare of all its residents, and WHEREAS, increasing homelessness is an issue that impacts people experiencing homelessness as well as the entire community; and WHEREAS, in 2021, there were 1,676 people in Clallam County who were considered homeless or unstably housed by Washington State Department of Commerce reporting; and WHEREAS, according to the Washington State Homeless System County report card, only 27% of people experiencing homelessness in Clallam County exit to permanent housing; and WHEREAS, the City of Port Angeles Housing Action Plan determined that the City will need 2,941 additional housing units by 2030 to meet housing demand; and WHEREAS, the 2019 City of Port Angeles Housing Action Plan suggests updating zoning and development regulations to support micro housing and small efficiency dwelling units, deferring permit and planning review fees, and developing community partnerships; Now, Therefore, It Is Hereby Resolved that City staff are directed to work toward the following goals: 1. Implement, or work with private entities to implement, interim measures as are reasonable and necessary to respond to the survival and safety needs of people experiencing homelessness. 2. Provide City services and facilities as needed and available to mitigate the impacts of homelessness on the community and to protect the health and safety of all residents. 3. Treat all residents with dignity and respect, engaging in scientifically backed practices in responding to homelessness, and as applicable and feasible following the guidelines set forth in the CDC’s “Guidance on People Experiencing Unsheltered Homelessness.” 4. Take other actions, as appropriate, in response to homelessness. 5. This Resolution shall expire and no longer be in effect as of 11:59 on December 31, 2025. H - 3November 1, 2022 PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the _____ day of __________, 2022. _________________________________ Kate Dexter, Mayor APPROVED AS TO FORM: _____________________________ William E. Bloor, City Attorney ATTEST: _____________________________ Kari Martinez-Bailey, City Clerk H - 4November 1, 2022 Date: November 1, 2022 To: City Council From: Sarina Carrizosa, Finance Director Subject: American Rescue Plan Act Funding Approval and Subrecipient Agreement with the Field Arts and Events Hall Background / Analysis: The pandemic caused significant financial impacts and economic slowdowns for many businesses. One of the industries most heavily impacted by the pandemic was tourism. In addition, inflation caused by the pandemic has been particularly burdensome for many businesses. The City has been approached by Field Arts and Events Hall with a request for ARPA funding in support of the completion of the Field Arts and Events Hall building that will provide tourism and job growth within the Port Angeles community. This project began in 2019 and was intended to be funded entirely from donations; however, inflation and economic shutdowns that slowed business development caused the building to be delayed and resulted in an overall 14% increase to the cost of the building. During his presentation to Council on October 18th, Field Arts and Events Hall Executive Director Steven Raider-Ginsburg provided an update on the project status and requested a contribution from ARPA funding in the amount of $300,000. The completion of this project and opening of the events hall will create jobs, increase economic activity, and provide additional revenue to the City. Additionally, the funding requirements from the American Rescue Plan Act (ARPA) allow reimbursements in support of the tourism industries and businesses. The allocation for support in this area would meet Council’s Strategic Plan Issue of Critical Importance #3 – Capacity and #4 – High Performing Relationships. Summary: The COVID-19 pandemic impacted many aspects of the economy within the Port Angeles community. This impact was particularly great in the tourism industry during the early stages of the pandemic. The City has been approached by Field Arts and Events Hall, a local non-profit, with a request for assistance to complete the Field Arts and Events Hall Building in support of increased tourism and job growth in the community. The progress of this building was significantly impacted by the pandemic, including delays and increased costs resulting from inflation. The funding requirements from the American Rescue Plan Act (ARPA) allow reimbursements in support of the tourism industries and businesses. Staff is presenting the Field Arts and Events Hall request for funds, as well as the subrecipient agreement for such a contribution for Council consideration. Funding: This is a subrecipient agreement for ARPA funds received by the Federal government. While City resources will be provided to assist with the subrecipient agreement and project, no City funds are committed as part of the agreement. Recommendation: Staff is requesting City Council: 1. Pass the Resolution approving funding for the Field Arts and Events Hall in an amount determined by City Council. 2. Approve and authorize the Finance Director to sign the ARPA Subrecipient Agreement and complete final negotiations on Attachment D with the Field Arts and Events Hall and to make minor modifications to the agreement as necessary. H - 5November 1, 2022 Finally, as an update to the obligated ARPA funding, a chart listing agreements and spending approved by Council is included below: As a reminder the City received $5,646,884 in ARPA funding, meaning the amount of unobligated funding remaining is $2,284,884. Because Staff has also made a recommendation for the use of ARPA funds in the amount of $2,000,000 for upgrades to the City’s HVAC systems at the Vern Burton, City Hall and the Fire Station, a total dollar amount as not been proposed by Staff in regard to the request from Obligated Program/Expense Total Obligation Use of Funds Development of Affordable Housing - $1,000,000 Total Obligation * Temporary Housing Coordinator $225,000 Staff member to address housing needs * Peninsula Housing Authority $250,000 To support affordable housing project known as Shane Place. * Habitat for Humanity $100,000 To help maintain, retain, and rehabilitate the community's existing housing stock. * Peninsula Behavioral Health $337,500 To support affordable housing through the acquisition/development of the All View Motel * Remaining Housing Obligation $87,500 Unallocated Temporary City Hall Attendant $194,000 Staff member to provide initial customer service interactions, direction and access Temporary Communication Position $194,000 Staff member to provide public communication regarding City business Temporary Project Manager $225,000 Staff member to address capital project backlog Pandemic expense reimbursement $100,000 Internal pandemic related personnel costs and supplies Past Due Utility Bill Relief $250,000 Assistance to utility customers that were financially impacted by the pandemic Public Meetings Technology $50,000 Technology purchase to allow hybrid meeting options Tourism/Travel Industry Support (Blackball Ferry) $500,000 Assistance to support operation of a key tourism industry including the Black Ball ship and dock maintenance ERP/Software Needs $133,900 Support of the City’s ERP replacement to allow better customer interactions and security Center for Inclusive Entrepreneurship $40,000 Promotion of post-pandemic small business support and development Olympic Peninsula YMCA $250,000 Construction of a new childcare facility specific for children 0-5 years of age Shore Metro Park District $98,700 Reduced fees and additional programs for childcare programs Boys and Girls Club of the Olympic Peninsula $106,400 Reduced Client fees and extended hours of operation for the childcare facility Port Angeles Food Bank $220,000 Provide food support to families in need impacted by the pandemic. Total $3,362,000 H - 6November 1, 2022 the Field Arts and Events Hall. This allows Council further discussion on the remaining ARPA funding and flexibility in determining funding that will be distributed to the Field Arts and Events Hall. Staff recommends Council pass the resolution obligating ARPA funding to the Field Arts and Events Hall in an amount designated by Council. Staff further recommends that Council authorize the Finance Director to sign the ARPA Subrecipient Agreement and complete final negotiations on the Scope of Work identified as Attachment D with the Field Arts and Events Hall and to make minor modifications to the agreement as necessary. Funding Overview: This is a subrecipient agreement for funds received by the Federal government through ARPA. City resources will be provided to assist with the subrecipient agreement; however, no City funds are committed as part of the agreement. Attachments: Resolution approving funding for the Field Arts and Events Hall Sub-recipient Agreement, including Attachment D, with the Field Arts and Events Hall Request for funding from the Field Arts and Events Hall H - 7November 1, 2022 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, approving funding from the American Rescue Plan Act (ARPA) for reimbursement to the City for pandemic related expenses incurred in responding to COVID. WHEREAS, the Office of Financial Management (OFM) notified the City that it will be receiving $5,646,884 from in American Rescue Plan Act (ARPA) funding; and WHEREAS, Staff compiled eligible ARPA funding options and presented recommendations in a July 6th, 2021 Memorandum to Council; and WHEREAS, during the July 6, 2021, July 20, 2021 and August 17, 2021 City Council meetings a discussion was held on the utilization of ARPA funding; and WHEREAS, during the September 7, 2021 and October 19, 2021 City Council meetings, Council discussed in detail several other items recommended by Staff for this funding; and WHEREAS, during the November 1, 2022 meeting, Council determined that the Field Arts and Events Hall qualified for ARPA funding and that they should be approved for funding in the amount of $____________; and WHEREAS, Council agreed that other funding authorization could be considered and approved at later meetings, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles, Washington: That funding for reimbursement to the Field Arts and Events Hall for pandemic related expenses incurred in responding to COVID in amount not to exceed $___________ hereby is approved and authorized; AND, IT IS FURTHER RESOLVED that the City Manager is authorized to negotiate such details, conditions, contract amendments, subrecipient agreements, and other terms as appropriate to carry out the funding authorized above. H - 8November 1, 2022 PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 1st day of November, 2022. _______________________________ Kate Dexter, Mayor ATTEST: _______________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _______________________________ William E. Bloor, City Attorney H - 9November 1, 2022 ARPA SUBRECIPIENT AGREEMENT This Agreement (“Agreement”) is dated as of the _____ day of November, 2022, by and between the City of Port Angeles, a non-charter code city and municipal corporation of the State of Washington, and the Field Arts and Events Hall, a Washington non-profit corporation ("Subrecipient"). WHEREAS, the U.S. Department of the Treasury (“Treasury”) has allocated to the City $5,646,884 of federal stimulus funding from the Coronavirus State Fiscal Recovery Fund and the Coronavirus Local Fiscal Recovery Funds, CFDA Reference number 21.027 (“ARPA Funds”) under Section 603(b) of the Social Security Act, as amended by Section 9901 of the American Rescue Plan Act (“ARPA Act”) for the limited purposes identified in the OFM Letter agreement dated June 7, 2021 (OFM Letter), identified as Attachment A, the Coronavirus State and Local Fiscal Recovery Funds Final Rule (“Final Rule”), identified as Attachment B, and the Compliance and Reporting Guidance for State and Local Fiscal Recovery Funds (“Compliance & Reporting Guidelines”), identified as Attachment C and the Scope of Work and ARPA Eligibility (“Scope of Work”), identified as Attachment D. Attachments A, B, C and D are attached hereto and incorporated herein by this reference. WHEREAS, the ARPA Act authorizes the City to expend ARPA Funds awarded to the City for the following eligible purposes as outlined in the Final Rule as follows: (1) To respond to the COVID-19 public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality; (2) To respond to workers performing essential work during the COVID-19 public health emergency by providing premium pay to eligible workers; (3) For the provision of government services to the extent of the reduction in revenue due to the COVID-19 public health emergency relative to revenues collected in the most recent full fiscal year prior to the emergency; and (4) To make necessary investments in water, sewer, or broadband infrastructure (collectively “Eligible Uses”). The American Rescue Plan Act, Treasury’s Final Rule, and guidance from Treasury explicitly mention assistance to the following: 1. Providing business assistance that resulted from negative impacts of the pandemic; and 2. Providing tourism support to communities. WHEREAS, the City and Subrecipient desire to enter into this Agreement so that the City may provide City’s ARPA Funds for appropriate and qualifying expenditures of grant funds advanced to the Subrecipient by the City for business and construction support to complete the Field Arts and Events Hall building. H - 10November 1, 2022 NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by reference, and the terms and conditions set forth below, the parties agree as follows: 1. Effective Date and Term. This Agreement shall commence when last executed by all parties and remain in effect until December 31, 2024, unless terminated by the City in writing for cause as specified in the Termination section of this agreement. 2. ARPA Funds. The City agrees to provide the Subrecipient a total sum not to exceed $___________ business and construction support to complete the Field Arts and Events Hall building conditioned on the requirement that such funds will be disbursed no later than December 31, 2024, and based on the details described in Attachment D. 3. Subrecipient’s Use of ARPA Funds. The Subrecipient shall ensure that the ARPA Funds requests are necessary Eligible Uses under one of the following cost categories: a) To respond to the COVID-19 public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality, b) To respond to workers performing essential work during the COVID-19 public health emergency by providing premium pay to eligible workers, c) For the provision of government services to the extent of the reduction in revenue due to the COVID-19 public health emergency relative to revenues collected in the most recent full fiscal year prior to the emergency; and d) To make necessary investments in water, sewer, or broadband infrastructure. 4. Ineligible Uses. Non-allowable uses of ARPA Funds include, without limitation, the following: a) usage of funds to either directly or indirectly offset a reduction in net tax revenue resulting from a change in law, regulation or administrative interpretation during the covered period that reduces any tax or delays the imposition of any tax or tax increase; b) damages covered by insurance; c) usage of funds as a deposit into any pension fund; d) expenses that have been or will be reimbursed under any federal program; e) debt service costs; f) contributions to a “rainy day” fund; and d) legal settlements. 5. Reimbursement Request & Reporting Requirements. To facilitate the release of ARPA Funds by the City to the Subrecipient and the City’s compliance with reporting requirements for usage of ARPA funding under the Agreement and Attachment D, the City may disperse funds as requested through an A19 form, to the Subrecipient with an attestation by the Subrecipient that such grants are eligible in accordance with the eligibility requirements outlined in Attachment D. The Subrecipient shall then utilize this funding to fund construction costs impacted by COVID 19. Such schedule may be modified with the prior approval of the City. Failure to provide any of the required documentation may result in the withholding and/or nonpayment of all or a portion of the request, and termination of the Agreement. 6. Termination. The City may terminate this Agreement for cause, which shall include the violation of any terms of this agreement. H - 11November 1, 2022 7. Independent Contractor. Each party under the Agreement shall be for all purposes an independent Contractor. Nothing contained herein will be deemed to create an association, a partnership, a joint venture, or a relationship of principal and agent, or employer and employee between the parties. The Subrecipient shall not be, or be deemed to be, or act or purport to act, as an employee, agent, or representative of the City for any purpose. 8. Indemnification. The Subrecipient agrees to defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from and against any and all claims, injuries, damages, losses or expenses including without limitation personal injury, bodily injury, sickness, disease, or death, or damage to or destruction of property, which are alleged or proven to be caused in whole or in part by an act or omission of the Subrecipient, its officers, directors, employees, and/or agents relating to the Subrecipients’ performance or failure to perform under this Agreement. The section shall survive the expiration or termination of this Agreement. 9. Compliance with Laws, Guidelines. The Subrecipient shall comply with all federal, state, and local laws and all requirements (including certifications, audits and suspension and debarment) of the IGA, Final Rule, and Compliance & Reporting Guidelines to the extent applicable, when disbursing ARPA Funds to recipients or when seeking Reimbursement from the City. 10. Maintenance and Audit of Records. The Subrecipient shall maintain records, books, documents, and other materials relevant to its performance under this Agreement. These records shall be subject to inspection, review and audit by the City or its designee, the Washington State Auditor’s Office and as required by the IGA, Final Rule and Compliance & Reporting Guidelines for five (5) years following termination of this Agreement. If it is determined during the course of the audit that the Subrecipient was reimbursed for unallowable costs under this Agreement or any other program or agreement, the Subrecipient agrees to promptly reimburse the City for such payments upon request. 11. Notices. Any notice desired or required to be given hereunder shall be in writing, and shall be deemed received three (3) days after deposit with the U.S. Postal Service, postage fully prepaid, certified mail, return receipt requested, and addressed to the party to which it is intended at its last known address, or to such other person or address as either party shall designate to the other from time to time in writing forwarded in like manner: Subrecipient Field Arts and Events Hall 219 N. Oak Street Port Angeles, WA 98362 H - 12November 1, 2022 City of Port Angeles Attn: Sarina Carrizosa, Finance Director 321 East 5th Street Port Angeles, WA 98362 12. Improper Influence. Each party warrants that it did not and will not employ, retain, or contract with any person or entity on a contingent compensation basis for the purpose of seeking, obtaining, maintaining, or extending this Agreement. Each party agrees, warrants, and represents that no gratuity whatsoever has been or will offered or conferred with a view towards obtaining, maintaining, or extending this Agreement. 13. Conflict of Interest. The elected and appointed officials and employees of the parties shall not have any personal interest, direct or indirect, which gives rise to a conflict of interest. 14. Time. Time is of the essence in this Agreement. 15. Survival. The provisions of this Agreement that by their sense and purpose should survive expiration or termination of the Agreement shall so survive. Those provisions include without limitation Indemnification and Maintenance and Audit of Records. 16. Amendment. No amendment or modification to the Agreement will be effective without the prior written consent of the authorized representatives of the parties. 17. Governing Law; Venue. The Agreement will be governed in all respects by the laws of the Washington State, both as to interpretation and performance, without regard to conflicts of law or choice of law provisions. Any action arising out of or in connection with the Agreement may be instituted and maintained only in a court of competent jurisdiction in Clallam County, Washington or as provided by RCW 36.01.050. 17. Non-Waiver. No failure on the part of the City to exercise, and no delay in exercising, any right hereunder shall operate as a wavier thereof; nor shall any single or partial exercise by the City of any right hereunder preclude any other or further exercise thereof or the exercise of any other right. The remedies herein provided are cumulative and not exclusive of any remedy available to the City at law or in equity. 18. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors. 19. Assignment. The Subrecipient shall not assign or transfer any of its interests in or obligations under this Agreement without the prior written consent of the City. 20. Entire Agreement. This Agreement constitutes the entire agreement between the City and the Subrecipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the parties with respect to this Agreement. H - 13November 1, 2022 21. No Third-Party Beneficiaries. Nothing herein shall or be deemed to create or confer any right, action, or benefit in, to, or on the part of any person or entity that is not a party to this Agreement. This provision shall not limit any obligation which either Party has to Treasury in connection with the use of ARPA Funds, including the obligations to provide access to records and cooperate with audits as provided in this Agreement. 22. Severability. In the event that one or more provisions of this Agreement shall be determined to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof, the remainder of the Agreement shall remain in full force and effect and the invalid provisions shall be deemed deleted. 23. Counterparts. This Agreement may be executed in one or more counterparts, any of which shall be deemed an original but all of which together shall constitute one and the same instrument. 24. Authorization. Each party signing below warrants to the other party, that they have the full power and authority to execute this Agreement on behalf of the party for whom they sign. IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of the last date signed below. DATED this _____ day of ___________________, 2022. SUBRECIPIENT By: _________________________________________ Print Name: Steven Raider-Ginsburg Its: _______Executive Director DATED this _____ day of _______________, 2022. CITY OF PORT ANGELES By: _________________________________________ Print Name: Sarina Carrizosa Its: ___ Finance Director H - 14November 1, 2022 ATTACHMENT A Letter agreement H - 15November 1, 2022 ATTACHMENT B U.S. DEPARTMENT OF TREASURY CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS FINAL RULE DATED 5-17-2021 H - 16November 1, 2022 ATTACHMENT C U.S. DEPARTMENT OF TREASURY COMPLIANCE AND REPORTING GUIDANCE FOR CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS DATED 6-17-2021 H - 17November 1, 2022 ATTACHMENT D SCOPE OF WORK H - 18November 1, 2022 ATTACHMENT D SCOPE OF WORK The City of Port Angeles is directing $_____________ of ARPA funds administered by the City to be disbursed to the Subrecipient to recover from the financial fallout of the pandemic, as well as address COVID needs going forward. The funding will be utilized to reimburse eligible operating expenses incurred by the Subrecipient for the completion of the Field Arts and Events Hall to support the tourism industry in Port Angeles and provide job growth. Additional costs were incurred due to delays caused by the COVID-19 pandemic 1. Applicant Eligibility Criteria To be eligible for ARPA Funds under this Agreement, the Subrecipient must: • Agree to operate in accordance with the requirements of applicable federal, state, and local public regulations including health and safety measures; • Demonstrate significant economic contribution of their business to the community; • Provide tourism support and industry. 2. Eligible Costs Funds will be available to reimburse eligible operating costs incurred by the Subrecipient from March 3, 2021 through December 31, 2024. These costs may include: • Support for costs incurred for the completion of the Field Arts and Events Hall. Such costs must be necessary to continue business operations and cannot represent a federal, state, or local tax, fee, license, or other governmental revenue. In addition, the Subrecipient must demonstrate that such costs were not funded by any other government or private entity (i.e. no submission of costs that have been previously reimbursed are permitted under this Agreement). All funds are to be disbursed directly to the Field Arts and Events Hall as reimbursement through the use of an A19 form detailing costs incurred. 3. Program Funding and Award Amount H - 19November 1, 2022 The Field Arts and Events Hall shall submit a quarterly A19 or equivalent report on the development activities, to include supporting documentation of expenses. Reporting shall be required until a full accounting of funds has been provided. 4. Reporting Process: The ARPA funding will be provided to the Subrecipient as reimbursement in an amount not to exceed $_____________. Quarterly A19, or equivalent, reports must be submitted to the City by the Subrecipient demonstrating expenditure details, together with copies of invoices, payroll records, receipts and other supporting documentation for each expense for which funding was requested, along with a signed certification by the sub-recipient that such expenses represent eligible expenses incurred by the Subrecipient based on the eligibility costs outlined above and that such expenses have not been nor will be reimbursed under any other government or private entity program. This shall ensure the eligibility of the expenditures is consistent with the application requirements prior to payment. Any expenses deemed to be ineligible or unspent by December 31, 2024 shall be returned to the City. H - 20November 1, 2022 H - 21November 1, 2022 H - 22November 1, 2022 H - 23November 1, 2022 H - 24November 1, 2022 Date: November 1, 2022 To: City Council From: Nathan A. West, City Manager Corey Delikat, Parks & Recreation Director Subject: HVAC Upgrade of City Facilities- Presentation by TRANE Technologies Background / Analysis: During the August 16, 2022 City Council meeting, City staff updated the Council after receiving the second tranche of American Rescue Plan Act (APRA) funding from the Office of Financial Management (OFM) in the amount of $2,823,442. This payment completed the $5,646,884 that the City would be receiving of these funds. This memo also highlighted the use of the obligated funds to seventeen (17) different agencies throughout the community that totaled $3,142,000. Since that time an additional $220,000 was allocated to the Port Angeles Food Bank and up to $300,000 is being considered for Field Arts and Events Hall. As a reminder, these APRPA funds do have restrictions and must be used within the guidelines for the four main categories of use: 1. For responding to the public health emergency/negative economic impacts 2. To offset revenue loss 3. To provide premium pay, and 4. To provide water, sewer and broadband infrastructure. During that August 16th City Council meeting, staff also brought up the use of ARPA funding to look at upgrading the HVAC systems at City Hall/Police Station/Vern Burton, the Senior Center and the Fire Hall. Staff was directed by Council to bring back additional information that included updated pricing, mobilization costs, and potential grants that the ARPA funding could be leveraged to get additional facilities completed. Over the last couple of years, staff has been working with TRANE Technologies and tonight they are going to give a presentation to the City Council. Funding Overview: No funding is associated with this presentation. Summary: During the August 16, 2022 City Council meeting, staff also brought up the use of ARPA funding to look at upgrading the HVAC systems for City Hall/Police Station/Vern Burton, the Senior Center and the Fire Hall. Staff was directed by Council to bring back additional information that included updated pricing, mobilization costs, and potential grants that the ARPA funding could be leveraged to get additional facilities completed. Over the last couple of years, staff has been working with TRANE Technologies and tonight they are going to give a presentation to the City Council. Funding: No funding is associated with this presentation. Recommendation: No staff recommendations at this time. I - 1November 1, 2022 Port Angeles Facility Infrastructure Revitalization Through energy efficiency, emissions reduction, and resiliency Nov. 1, 2022 2 Agenda •Trane Introduction •Energy Savings Performance Contracting (ESPC)/Design Build •HVAC Renewal Opportunities •Alternative Energy Opportunities •Funding Opportunities •Summary 4 •Completed over $50M of projects with municipalities over the past 10 years (in WA State) •Help Applying for Grant Funding •Procurement Options: –WA State Dept. of Enterprise Services Energy Services (DES) Performance Contract Program –Omnia Partners (Public Purchasing Network) Design-Build Process with Trane 1.Preliminary a.Analysis & Scope Development b.Scope & Analysis Workshop 2.Investment Grade Audit a.Preliminary Design b.Design Workshops c.Define Guaranteed Maximum Price & Minimum Savings 3.Construction (First payment due here) a.Final Design b.Construction 4.Measurement & Verification Energy Performance Contracting using Design-Build with Trane 6 City Facilities Current State •City Hall, Police Station & Vern Burton: –40-year-old inefficient electric resistance equipment –Comfort complaints (overheating some areas while other areas are cold) –Maintenance issues •Fire Hall: –Failing Heat Pumps & Coils –Many of the replacement parts are obsolete •Senior Center –Failed controls system has led to an uncomfortable facility –25% of building is not being heated/cooled –Two failed heat pumps –Parts are obsolete for equipment of this age 7 City Facilities HVAC Renewal •City Hall: –Renew HVAC and controls with efficient, modern heat pumps –Full project cost $3-$4M-upgrade to state energy code solution of direct outdoor air supply (DOAS) paired with efficient, electric variable refrigerant flow (VRF) fan coil units (FCUs) and a modern control system with occupancy sensors –Project can be paired down to the highest priorities •Senior Center-Original System (1994): –HVAC renewals and controls update –Solar with battery storage •Fire Station-Original System (1994): –Replace failed equipment –Solar with battery storage 8 City Facilities Renewable Energy Options •Senior Center –Metal roof is great for attaching solar panels –Pictured 59.3 kW system produces 60,391 kWh of energy per year. –Senior Center uses 318,253 kWh per year –Could pair battery storage with solar to add resilience through power outages –Loans & grants available. Pay off solar loan rather than electric bill •Fire Station –Pictured 64.2 kW system produces 65,678 kWh per year –Investment Tax Credit is now direct pay, so municipalities can get 30% back even though City does not pay taxes 9 Port Angeles HVAC Improvements Funding Opportunities •USDA (US Department of Agriculture) Rural Energy Renewal Program –Port Angeles qualifies as a rural area, which qualifies facilities for grants of 55% of the project price, or lower interest loan guarantees –https://www.rd.usda.gov/programs-services/community-facilities/community-facilities-direct-loan-grant- program/wa •WA State Department of Commerce Clean Energy Fund –The Dept. of Commerce is accepting applications for grants through January 9, 2023 –$9.7 million available grant funding for building electrification and efficiency. Half the money is dedicated towards building control systems (smart buildings) and half is towards efficient equipment upgrades. –https://www.commerce.wa.gov/growing-the-economy/energy/clean-energy-fund/building-electrification- grant/ 10 Port Angeles HVAC Improvements Funding Opportunities •Federal 179D Tax Deduction –The City can earn from $2.50 to $5.00 per square foot tax credit ($125,000 -$250,000 for City Hall) for cutting energy consumption 25-50%. –https://ics-tax.com/news/inflation-reduction-act-179d/ 11 Port Angeles Climate Resiliency Plan Project Alignment •These projects are in alignment with the City’s Climate Resiliency Plan to: –Invest in green, efficient buildings. –Rely more on renewable energy, efficient electric appliances –Invest in storage to save energy and money –Improve indoor air quality –Reduce disruptions from extreme events –EV charging station 12 Summary •The City buildings HVAC systems are at risk of failure and past their useful life •Federal and State governments are currently providing funding for projects like these •Trane provides an alternative procurement method that will provide –Guaranteed maximum cost –Guaranteed minimum utility savings –Grant, loan, and tax credit application support and documentation –Speed and ease of the design build process •The City benefits by; –Utilizing a pre-negotiated, audited State of WA Contract or a Public Purchasing Network –Partnering with Trane as the design/build entity, transferring risk and work load to Trane to manage contractors, budget, and time –Utilizing a collaborative design build method which ensures that the there is a team working toward a common goal 13 Questions? Date: November 1, 2022 To: City Council From: Nathan A. West, City Manager Brian Smith, Police Chief Subject: Continued Conversation on Update on Elevate Port Angeles Background / Analysis: At the October 18th City Council meeting, Port Angeles Regional Chamber of Commerce Executive Director Marc Abshire presented slides and information on the continued efforts made by the Chamber of Commerce through the Elevate Port Angeles project. Council members began the conversation prior to the evening’s scheduled public hearing. Council members continued the conversation later during the meeting. After voting to extend the meeting to the end of the agenda, a motion was made and seconded to table their conversation related to the Update on Elevate Port Angeles agenda item until the next meeting. The nature of the conversation related to the interest and need for a resource officer designated for the Downtown area. After significant discussion, Council agreed by consensus to table the motion until their next meeting. Much of the discussion focused on the merits of a Downtown resource officer. Due to time constraints, staff provided limited details towards the discussion, however both Manager West and Chief Smith contributed comments on crime and vandalism in downtown. Attached to this memorandum is a list of some of the vandalism experienced over the past year. Chief Smith provided Council with Crime analytics in an email on October 21st. He will be prepared to provide an additional verbal presentation at the Council meeting. Funding: Funding details, if applicable, will be provided following the completion of Council discussion. Summary: During the October 18th City Council meeting, Port Angeles Regional Chamber of Commerce Executive Director Marc Abshire presented slides and information on the continued efforts made by the Chamber of Commerce through the Elevate Port Angeles project. During that meeting, Council agreed by consensus to table the motion until their next meeting. Funding: Funding details, if applicable, will be provided following the completion of Council discussion. Recommendation: Continue discussion from October 18th. I - 2November 1, 2022 2022 Vandalism to Downtown City Facilities and Infrastructure Facility/Infrastructure Damaged Description of Vandalism Estimated Repair Cost Oak Street EV Charger Torn off foundational stand/stolen $1,200.00 Pebble Beach Park ‐ Lighting Approximately 17 lighted bollards smashed $50,000.00 Esplanade Glass Panels Glass panels shot up with firearm $5,055.12 City Pier Restroom Fixtures vandalized & Graffitti $2,935.84 Gateway Restroom Fixtures vandalized & Graffitti $1,431.64 Veteran's Park Graffitti $2,464.19 $63,086.79 *Costs do not include in house labor and materials and in most cases this would add an additional 30%. **These are just some examples of noteable vandalism and do not include all instances in the downtown area. I - 3November 1, 2022 Date: November 1, 2022 To: City Council From: Nathan A. West, City Manager Subject: 2023 Legislative Priorities Background / Analysis: In 2022, City Council established legislative priorities which were utilized throughout the year to share with State and Federal legislators. In anticipation of the State legislative session beginning in January, staff is recommending that Council begin to discuss priorities for 2023. The State legislative session is a longer one this year with an opportunity to see priorities incorporated in the biannual State Budget. Considering this fact, staff recommends the following changes and approaches to the State legislative priorities briefing paper: Staff recommends the following approaches to the legislative priorities briefing paper: • Continue to keep the number of primary asks to five or less • Maintain housing as the number one focal point of the City priorities • Continue to support AWC Priorities (attached to this memorandum) Since our last meeting, Finance Director Carrizosa has learned some limitations to the State’s utility arrearage program here are some important details. The 18-month utility shutoff moratorium provided households that had been financially impacted by the pandemic with immediate relief from paying bills they may not be able to afford otherwise. In the long-term, however, these households have seen utility bill arrearage amounts reach several thousand dollars, with little to assist with the payment of these bills. In response, the City provided nearly $800,000 in relief from City accounts and CARES funding. Additionally, customers have received help from low-income programs that have been offered through CDBG and other programs. These programs often targeted low-income customers at or below the federal poverty level, and therefore excluded a number of customers that were significantly burdened during the pandemic, but did not meet federal poverty guidelines. These customers continue to be overburdened by utility bills, and with rising costs from inflation, have been unable to make arranged payments on past due balances. This creates an issue for the entire Port Angeles community, as these large balances cannot be written off without burdening all rate payers and thereby effecting services offered and making rates unaffordable. It will also result in the disconnection of services to roughly 1,500 households for non- payment, further exacerbating the housing crisis. The Utility Arrearage Program is much-needed relief for customers; however, it is limited to low-income customers that have been able to utilize other funding from local, State and Federal programs to decrease or eliminate past due balances. We ask the State to consider the expansion of the Utility Arrearage Program to include any customer that accrued a past due Summary: In anticipation of the upcoming State legislative session in January, staff recommends Council hold an early discussion as an opportunity to share thoughts on legislative priorities for 2023. Funding: N/A Recommendation: Discuss State legislative priorities and provide direction to staff on changes for 2023. I - 4November 1, 2022 balance from March 1, 2020, to December 31, 2021, to prevent instability in utilities and potential loss of housing that resulted from the pandemic. As an additional consideration, this may be an opportune time to consider contracting with a lobbyist to ensure success in this legislative session. In a prior Council consideration on August 16th, City Council did unanimously authorize letters of support for Senate Bill 5841 and House Bill 1787, both of which enable police-related funding alternatives. Council will note that police-related priorities have been incorporated by the Association of Washington Cities (AWC). Staff has attached last year’s legislative briefing paper and the 2023 AWC Legislative Priorities. Based on Council feedback, staff will draft a 2023 Legislative Priorities one-page paper to be presented to Council in January. In light of the October 25th Council discussion on budget and transportation needs State and Federal transportation support should continue to be a major priority. Though a lower priority, staff continues to work at the federal level on changes to historic Ediz Hook rip-rap approaches by the Army Corp of Engineers. Staff is working to build in language that allows for more restorative and natural armoring techniques. Work also continues to eliminate the required local cost share for these projects. Funding: N/A I - 5November 1, 2022 I - 6November 1, 2022 & I - 7November 1, 2022 Respond to the Blake decision Support clarification around the crime of possessing a controlled substance so that individuals, law enforcement, and treatment providers can respond appropriately. Revise the current system of two referrals prior to criminal charges, so it can be more effectively administered across the state. Support additional investments to help cities with the costs stemming from the Blake decision on how possession of controlled substances is handled by the criminal justice system. This includes: • Funding to help offset the costs of vacating criminal convictions, repaying legal financial obligations, administering diversion programs, and mitigating municipal court impacts. • Investment in alternative response teams; treatment facilities for adults and juveniles; treatment in jails; and social workers, treatment providers, and system navigators to help direct people to treatment. Address vehicle pursuits for public safety Clarify the ability for law enforcement to conduct vehicle pursuits using a reasonable suspicion standard in specific circumstances. This is essential to allow for effective and safe pursuit of suspects when there is an immediate threat to public safety. Cities will continue to support safety standards and training for officers who engage in vehicle pursuits. Ensure basic infrastructure funding Fully fund the Public Works Assistance Account (PWAA), allow the current revenue diversions to sunset at the end of fiscal year 2023, and refrain from further fund transfers or diversions to other infrastructure programs or non-infrastructure accounts. Expand state funding opportunities to assist with maintenance and operations of local infrastructure. Increase housing availability & affordability Support a proactive approach that creates new tools, incentives, and revenues that cities can use to help increase housing supply and address affordability. Cities need resources to encourage development of housing at all income levels—especially for our lowest-income residents. Provide behavioral health resources Create greater access to community-based behavioral health services to include substance use disorder treatment and dual diagnosis treatment facilities. Support continued state funding to help communities establish alternative response programs like co-responder programs, diversion programs, and others that provide options beyond law enforcement for responding to situations that involve individuals suffering from behavioral health issues. City Legislative Priorities2023Strong cities make a great state. Cities are home to 65% of the state’s residents, drive the economy, and provide the most accessible government. The continued success of cities depends on adequate resources and local decision-making to best meet the needs of our residents. Washington’s 281 cities ask the Legislature to partner with cities and act on the following priorities: Candice Bock Government Relations Director candiceb@awcnet.org Contact: Association of Washington Cities • 1076 Franklin St SE, Olympia, WA 98501 • 1.800.562.8981 • wacities.org Copyright © 2022 by Association of Washington Cities, Inc. All rights reserved. | 09/15/22 I - 8November 1, 2022 Date: November 1, 2022 To: City Council From: Nathan A. West, City Manager William Bloor, City Attorney Subject: Governor Inslee’s Rescission of COVID-19 Emergency Proclamations and State of Emergency Background / Analysis: As mentioned in the summary above, the Governor announced the upcoming recission of all remaining COVID 19 emergency proclamations. Staff will provide an overview of the implications this change has for City COVID practices and protocols including the implications for virtual and hybrid meetings. Apart from the Governor’s proclamations, the City has adopted its own COVID declaration of emergency. That is not linked to the Governor’s proclamations. The City’s declaration will remain in effect until it is ended by the City. Also, the City adopted a protocol to determine whether Council, Commission, and Board meetings will be virtual or hybrid. See attached. That will remain in effect until changed by Council action. However, local dashboard will be discontinued at the end of October and replaced by a different measure. The reason is that the dashboard has been under-reporting COVID numbers. Therefore, to retain the same scheme adopted in the Council action of March 15, 2022, the Council would need to adopt the new reporting system implemented for Clallam County. In the October 18th Board of Health meeting Dr. Berry indicated that the dashboard style reporting will be replaced with sentinel network reporting which picks up data from EMS regarding patients being treated for COVID and flu. Some reporting details will also remain available at the Washington State Department of Health Website. Funding Overview: Funding N/A Attachments: May 17, 2022 City Council Packet Material and Minutes Summary: On September 8th, Governor Jay Inslee announced the upcoming rescission of all remaining COVID-19 emergency proclamations and state of emergency by October 31, 2022. Also as of October 31, COVID cases in Clallam County will not be reported on the dashboard used to that date. These decisions may have some implications to current City practices and protocols. Funding: N/A Recommendation: Council discussion. I - 9November 1, 2022 Date: May 17, 2022 To: City Council From: William Bloor, City Attorney Subject: Motion to Allow Hybrid and Virtual Meetings Under Specific Circumstances Background / Analysis: On March 15, 2022 Council unanimously passed a Motion to hold hybrid meetings when the COVID-19 risk is Very Low or Low, per the dashboard located at https://www.clallam.net/coronavirus/ ,at the time the meeting agenda is advertised. The motion provided that Council will hold virtual meetings when the COVID-19 risk is Moderate or High, per the dashboard. On March 24, 2022 ESHB 1329 became law. This new law states that after declaration of an emergency by a local public agency, where the public agency has determined that a meeting of a governing body cannot be held with members of the public with “reasonable safety” because of the emergency, the public agency, among other things, may hold a remote meeting without a physical location, which is what the Council has been doing following the March 15 motion. In order to retain the county dashboard as the reference to guide when future meetings will be in-person, Council should pass the attached Motion to incorporate language that conforms to state law. Funding: N/A: Summary: At the March 15, 2022 meeting Council passed a Motion to hold virtual meetings when the COVID-19 risk is at moderate to high levels as shown on the dashboard located at htpps://www.clallam.net/coronavirus/. Because the law changed on March 24, 2022, Council should pass a new Motion to include a finding that it is not “reasonable safe” to conduct an in-person meeting when the COVID-19 risk is moderate to high as shown on the dashboard. Funding: N/A: Recommendation: Consider passing the following motion so that the determination as to the conduct of the meeting conforms with the newly-enacted law: It is moved that the City will hold hybrid meetings when a meeting can be held with “reasonable safety.” “Reasonable safety” means that the COVID-19 risk is Very Low or Low, per the dashboard located at https://www.clallam.net/coronavirus/ at the time the meeting agenda is advertised; and That the City will hold virtual meetings when a meeting cannot be held with “reasonable safety.” “Without reasonable safety” means that the COVID-19 risk is Moderate or High, per the dashboard located at https://www.clallam.net/coronavirus/ , at the time the meeting agenda is advertised; and That the determination as to the manner in which meetings are to be conducted applies to all public meetings being held by City Council, all City Boards and all City Commissions. I - 10November 1, 2022 I - 11November 1, 2022 I - 12November 1, 2022 I - 13November 1, 2022 I - 14November 1, 2022 I - 15November 1, 2022 I - 16November 1, 2022 I - 17November 1, 2022 I - 18November 1, 2022 I - 19November 1, 2022 I - 20November 1, 2022 I - 21November 1, 2022 I - 22November 1, 2022 I - 23November 1, 2022 CITY COUNCIL MEETING Port Angeles, Washington May 17, 2022 This meeting was conducted virtually. CALL TO ORDER SPECIAL MEETING Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:00 p.m. Members Present: Mayor Dexter, Deputy Mayor Meyer, Council Members Carr, French, and Schromen-Wawrin. Members Absent: Council members McCaughan and Suggs. Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat, K. Dubuc, B. Smith, E. Bolin, T. Hunter, S. Carrizosa, B. Braudrick. CLIMATE RESILIENCY PLAN PRESENTATION The Mayor welcomed the presenters and turned the meeting over to Associate Planner Ben Braudrick. He and Cascadia Consulting Group representatives Mike Chang and P.J Tillmann, provided an update on the Climate Resiliency Plan which included background relative to the introduction to policies and goals into the Comprehensive Plan. CALL TO ORDER-REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Meyer, Council Members Carr, French, and Schromen-Wawrin. Members Absent: Council members McCaughan and Suggs. Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat, K. Dubuc, B. Smith, E. Bolin, T. Hunter, and S. Carrizosa. It was moved by Schromen-Wawrin and seconded by French to: Excuse Council members McCaughan and Suggs from the meeting. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 4-0. Council member Meyer noted he was disconnected from the virtual meeting at the time this vote was taken. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. PUBLIC COMMENT No public comment was received. OTHER CONSIDERATIONS 1. Wastewater Presentation Darlene Schanfald presented slides and urged the City to prioritize implementation of safe waste handling. CONSENT AGENDA It was moved by Meyer and seconded by Schromen-Wawrin to approve the Consent Agenda to include: 1. City Council Minutes of April 19 and April 26, 2022 / Approve 2. Expenditure Report: From April 23, 2022 to May 6, 2022 in the amount of $4,401,807.37 / Approve 3. Renewal of Forest Land Response Agreement with Department of Natural Resources / Authorize the Fire Chief to sign the attached agreement with the Department of Natural Resources for the provision of wildland firefighting services. I - 24November 1, 2022 4. Datamark Service Software Agreement / Authorize the City Manager to sign the software service agreement with Datamark and make minor modifications as necessary 5. Tyler Technology Software Amendment / Authorize the City Manager to sign the software amendment with Tyler Technology, for “Tyler Data Collect”, and allow the City Manager to make minor modifications as necessary 6. GovQA Amendment / Authorize the City Manager to sign and execute the contract with WebQA for the yearly budgeted amount of $7,000, to include additional licenses for JLARC and redaction software and allow the City Manager to make minor modifications as necessary. Council discussion followed. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 5-0. ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. Public Safety Advisory Board Ordinance Update City Attorney William Bloor provided background on the proposed ordinance amendment. On May 3, 2022, City Council discussed membership on the Public Safety Advisory Board. It was noted that the current ordinance, adopted by Council on September 15, 2020, as to the tribal representative provided: “Two positions, to the extent feasible, shall be for enrolled tribal members.” This provision allowed a person who was not a tribal member to serve as a tribal representative on the Board. After discussion, Council voted 7-0 to direct staff to amend the ordinance to require that the tribal representative to the Board be an enrolled member of a tribe. The amended language to Chapter 2.26. Section 020 (F) Composition of Board is reflected in the attached amended ordinance. Mayor Dexter conducted a first reading of the ordinance by title, entitled, The Mayor read the ordinance by titled, entitled, ORDINANCE NO. 3691 AN ORDINANCE of the City of Port Angeles, Washington amending the Public Safety Advisory Board Chapter 2.26 of the Port Angeles Municipal Code. It was moved by Meyer and seconded by Carr to: Waive the second reading and adopt the ordinance as read. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 5-0. OTHER CONSIDERATIONS CONTINUED 2. Motion to Allow Hybrid and Virtual Meetings Under Specific Circumstances Attorney Bloor provided background on the agenda item and stated on March 24, 2022 ESHB 1329 became law adding the new law states that after declaration of an emergency by a local public agency, where the public agency has determined that a meeting of a governing body cannot be held with members of the public with “reasonable safety” because of the emergency, the public agency, among other things, may hold a remote meeting without a physical location, which is what the Council has been doing following the March 15 motion. Attorney Bloor added that in order to retain the county dashboard as the reference to guide when future meetings will be in-person, the Council should pass the suggested motion listed in the recommendation section of the memo in the packet which would incorporate language that conforms to state law. It was moved by Schromen-Wawrin and seconded by Carr to: Move that the City will hold hybrid meetings when a meeting can be held with “reasonable safety.” “Reasonable safety” means that the COVID-19 risk is Very Low or Low, per the dashboard located at ttps://www.clallam.net/coronavirus/ at the time the meeting agenda is advertised; and That the City will hold virtual meetings when a meeting cannot be held with “reasonable safety.” “Without reasonable safety” means that the COVID-19 risk is Moderate or High, per the dashboard located at https://www.clallam.net/coronavirus/ , at the time the meeting agenda is advertised; and I - 25November 1, 2022 That the determination as to the manner in which meetings are to be conducted applies to all public meetings being held by City Council, all City Boards and all City Commissions. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 5-0. CONTRACTS & PURCHASING 1. 24-Hour Stand-Alone Public Restroom Purchases Parks and Recreation Project Coordinator Tim Tucker provided background information related to the project that would authorize the purchase of three 24-hour stand-alone public restrooms. Council discussion followed. It was moved by Schromen-Wawrin and seconded by Carr to: Approve and authorize the City Manager to purchase three 24-Hour Stand-Alone Public Restrooms (Portland Loo’s) from Madden Fabrication and make minor modifications to the agreement, if necessary. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 5-0. Mayor recessed the meeting for a break at 7:13 p.m. The meeting reconvened at 7:23 p.m. The Mayor recognized Fire Chief Ken Dubuc by reading a proclamation. A presentation was the shared that featured animals. Chief Dubuc said a few words about his work with the City of Port Angeles and expressed his appreciation for the support of his wife during his career. CITY COUNCIL REPORTS Council member Schromen-Wawrin stated he would be unable to attend the joint City Council and Clallam County Commissioner meeting. Council member French spoke about tourism and provided updates on behalf of the Olympic Peninsula Tourism Commission. Council member Carr spoke about the Board of Health meeting and an upcoming Pride celebration. Mayor Dexter spoke about her attendance at a Downtown clean up event and law enforcement memorial event. No other reports were given. INFORMATION Manager West spoke about the upcoming Joint meeting with the Clallam County Commissioners and discussed the proposed agenda. SECOND PUBLIC COMMENT No public comment was received. ADJOURNMENT Mayor Dexter adjourned the meeting at 8:02 p.m. _____________________________________ _______________________________ Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk I - 26November 1, 2022 Date: November 1, 2022 To: City Council From: Nathan A. West, City Manager William Bloor, City Attorney Subject: Port Angeles Municipal Code Update Background / Analysis: During the September 27th City Council Work Session, a number of questions were raised regarding the Port Angeles Municipal Code Re-Envisioning Process. As some Council members were not yet in their positions at the beginning of the process, staff is providing a background chronology with details. At the September 17, 2019 Council meeting, City Manager West presented a Memorandum entitled “Update to the Port Angeles Municipal Code,” in which he noted that over the previous several months, substantial discussion and time had been dedicated to challenges the City was experiencing with outdated and older municipal code sections. He pointed out that a re-working of the municipal code would take several years and a dedication to funding the project. He stated that if the Council believed there was merit in further exploring this issue, a work session could be scheduled for November. Council unanimously approved a motion for staff to plan a work session in November to provide a variety of options, proposals, and plans, with the goal to make a decision moving forward before the end of the year. On November 26, 2019 a Special Council meeting was held. A PowerPoint presentation was provided, which offered several different alternatives regarding a re-working of the PAMC: • Alternative 1—Full re-write (comprehensive review of entire existing code, rewrite and reorganization to be done by a single consultant and returned to City as a completed package); • Alternative 2—Partial re-write (targeting specific chapters only, prioritizing areas for change); • Alternative 3—Build on framework of existing code (recognizing that large changes could negatively impact the community and making “scrub type” changes); Hybrid approach Begin with audit of current code Council and staff to receive and evaluate analysis of subcontractor Based on the analysis decide priorities, timeline, budget and other items identified by subcontractor Summary: During the September 27th City Council Work Session, a number of questions were raised regarding the Port Angeles Municipal Code Re-Envisioning Process. As some Council members were not yet in their positions at the beginning of the process, staff is providing a background chronology with details. Funding: N/A Recommendation: Information only and Council Discussion as necessary. I - 27November 1, 2022 Following the PowerPoint presentation and discussion, Council unanimously approved motions to move forward with the hybrid approach and for staff to submit the RFQ to Council for review prior to it being published. At the January 7, 2020 Council meeting, City Manager West presented the background on the RFQ, which incorporated input from the November work session. The RFQ was designed to encourage the chosen Consultant to be creative in devising strategies and that will result in a municipal code that is more “user friendly.” It was anticipated that the Code Audit Report would be delivered to Council by November 30, 2020. The RFQ was broken down into four phases of goals and objectives: Initial Phase Comprehensive review of existing code Identify sections and chapters that require change Identify why change is necessary. Consultant's Audit will comply with the Scope of Work that follows The process should be open and transparent Prepare initial Report of Findings Present initial Report of Findings to Council and City staff Second Phase Identify process for involvement of Council Identify process for City staff to have continuing input Identify process to explain code changes to public and receive comments Collect input from Council and senior staff Prepare Report regarding processes for involvement of Council, City staff and public Third Phase Council and Staff - Receive and evaluate Reports from Consultant Based on that evaluation, determine Priorities - Identify Sections for Priority Updating Timeline Budget Other, as developed from analysis of audit performed by Consultant Public Input/Engagement Facilitated Visioning Process for Council Student Role Public Meetings Survey Work Collect data Conduct Research Provide input and feedback to Consultant Fourth Phase Consultant to prepare Final Report and Recommendations Consultant to present Final Report and Recommendations to City On August 4, 2020, the proposed contract with Madrona Law Group was presented to Council for review and approval. The pertinent portions of the proposed contract, which track the goals and objectives of the RFP were: I - 28November 1, 2022 Initial Phase The initial phase includes the following tasks, which may be modified upon consultation with City staff, depending on budget and Attorneys' initial assessment, without additional City Council approval: 1. The Attorneys will conduct an initial meeting (most likely a video meeting) with the City Council, department directors, and city staff to describe the intended code audit process and to gather ideas, suggestions, and goals from the Council and staff. The Attorneys will be the lead entity in this meeting. 2. The Attorneys will conduct a detailed and thorough review of all titles of the Port Angeles Municipal Code (PAMC), except titles 14, 16, and 17. As part of this review, Attorneys shall use their professional judgment to prioritize which sections of the PAMC require the greatest level of attention, giving specific priority to Title 8 of the PAMC. Attorneys shall provide a list of these priorities to the City for consultation. 3. The City intends to employee MAKERS architecture and urban design LLP to conduct a thorough review of titles 14, 16, and 17. The City also intends that the Attorneys and MAKERS shall consult as necessary and coordinate their efforts so that the City's Municipal Code is consistent throughout. For that purpose, the Attorneys made need to conduct a cursory review of titles 14, 16, and 17. 4. Based on the review described in the preceding paragraphs, the Attorneys will prepare an outline of specific code provisions that should be added, revised, or repealed, and will identify why change is necessary. 5. Additionally, the Attorneys will prepare an outline of specific changes, revisions, and other recommendations to enhance, clarity, and ease use of the PAMC. 6. The Attorneys will analyze and report to the City whether the PAMC, either in structure or in substance or both, would benefit from any changes, other than those noted as a result of the work described above. 7. Finally, the Attorneys shall offer recommendations relating to the process for Council, City staff and citizens to offer input and comment to proposed changes to the PAMC and regarding the process for drafting amendments to current PAMC Optional Second Phase Council and Staff - Receive and evaluate Reports from Attorneys Based on that evaluation, determine Priorities - Identify Sections for Priority Updating Timeline Budget Other elements, as developed from analysis of audit performed by Attorneys As needed, negotiate amendments or additions to the agreement with the Attorneys Optional Third Phase Attorneys, in collaboration with City staff, City Council, the public, implement changes to the PAMC. As necessary and appropriate, in addition to draft changes to the PAMC, this Phase will I - 29November 1, 2022 include actions necessary to assure input and engagement opportunities for the public, the City Council, and City staff. Following discussion, Council unanimously approved a motion to add two additional requirements: “Eliminate all provisions of the PAMC that don’t readily appear to equitably benefit the health, safety, or welfare of all the people of Port Angeles: when in doubt throw it out”; and “Suggest provisions for the PAMC that increase the public health equity, community safety for the most vulnerable community members, and general welfare toward a resilient, vibrant, walkable, and livable city.” On March 17, 2020, City Council ratified a declaration of emergency regarding the COVID pandemic and for the next few months, the focus changed to caring for community members and distribution of CARES Act funds. On September 1, 2020, Madrona Law Group made a presentation to Council which consisted of an audit “kick-off,” and explained an overview of the process. Following that presentation, Madrona conducted numerous meetings with the directors and key staff from different departments to discuss the issues that arise under the existing code and solicit input as to suggested new code ordinances. On November 30, 2020, Madrona Law Group issued a Final Report to Council, which was a summary of Madrona’s initial findings of the PAMC broken down by title. The Report also contained an annotated version of the PAMC and annotated code enforcement Chapters 2.90 and 8.30. Finally, it included examples of other jurisdictions’ municipal codes and policies. On January 19, 2021, City Attorney Bloor provided an update on work that had been done by Madrona. He offered suggestions as to the next steps. He stated that staff would come back to Council with a scope of work and budget for the next phases of Madrona’s work. Attorney Bloor stated that the review and recommendations were intended to be covered by the attorney-client privilege (because this version contained legal opinions and commentary by Madrona) , but that there would be opportunities for public engagement in future phases. Phase 2 of the process would create a blueprint as to how the City would start to re-write the code. Council unanimously passed a motion to hold an executive session at the February 2, 2012 meeting to discuss the Madrona report and discuss waiving the attorney-client privilege re: the Madrona report, as well as to authorize the City Manager to approve a scope of work for phase 2, not to exceed $15,000. On February 2, 2021, an informational Memorandum was provided to Council discussing the amendment to Madrona’s earlier contract giving approval for Madrona to work on Phase 2 at a cost not to exceed $15,000. The memorandum states that this Phase will provide the following: Madrona will review all comments, questions, and suggestions received from Council and Staff (February); Based on that evaluation, Madrona will prepare a list of questions and issues to discuss with Council, the City Manager, and the Department Directors - (February); Meetings with the Council, the City Manager, and the Department Directors (February-April (dependent on Staff/Council availability); I - 30November 1, 2022 The purpose of the discussions is to determine how the City will proceed with Phase 3, which is drafting the improved revised code. Process for drafting revised code sections: Who will draft / who will review Piecemeal code revisions, a wholesale re-write, or other. Priorities - Identify Sections for Priority Updating Public involvement Timeline for Phase 3 Develop accurate budget for Phase 3 Other elements, as developed from analysis of audit performed by Attorneys Madrona will recommend to Council scope of work, priorities, timeline, and budget for Phase 3 (May). Madrona will present its recommendations for Phase 3 City Council at a public Council meeting. Based on comments, suggestions, and feedback resulting from its presentation, Madrona will deliver to Council a public summary of recommendations for implementation of Phase 3. At the February 16, 2021 Council meeting, it was announced by Mayor Dexter there was a consensus to conduct a discussion on the formation of a policy committee to work through the details from Madrona for code audit work. At the March 2, 2021 special meeting, Madrona gave a presentation which shared the results of assignments given to Council members regarding each member’s priorities and vision for completing the code project. Madrona also spoke about the public input process and discussed the next steps and upcoming schedule as part of Phase 3. Madrona believed it could complete a public summary of recommendations for Phase 3 implementation by the end of May 2021. At the June 1, 2021 Council meeting, a City Council Memorandum stated that Madrona had completed Phases 1 and 2. Following completion of those Phases, there was a total code audit budget of $94,000. It was recommended by Staff that Council authorize the City Manager to apply $84,000 of that amount to Phase 3. Attached to the Memorandum was an Amended Agreement for Phase 3. Council unanimously passed a motion to authorize the City Manager to allocate to the Madrona contract all or a portion of the 2021 budgeted funds as will best accomplish in this calendar year the City’s goals for the project. On July 13, 2021 Madrona presented a PAMC Re-Envisioning Open House. The agenda for the Open House was: Background on PAMC audit and re-envisioning project; Overview of public input stage and purpose; Polling questions; Questions and comments The Open House included a brief history of the Re-Envisioning project: Phase 1 kick-off in September 2020 Phase 1 final audit report delivered to Council in January 2021 Phase 2 kick-off February 2021 I - 31November 1, 2022 Staff input and Council survey February – March 2021 Council discussion March 2, 2021 Update on recommendations May 18, 2021 Phase 2 Report with recommendations and public summary of Phase 1 audit end of May 2021 Phase 3 kick-off June 2021 Open House July 13, 2021 At a Special Council Meeting on September 28, 2021, Madrona presented the public survey findings, spoke about the next steps of the process, including the upcoming code enforcement ordinance that will soon come before Council, and discussed the next steps in the code audit process. Council discussion followed. At the October 19, 2021 Council meeting, Madrona gave a presentation on the code audit project. Additionally, Council was presented with proposed amendments to the City’s Nuisance Code, as well as a proposed new Chapter 2.90 relating to procedural aspects of code enforcement. Council conducted a public hearing on the code enforcement ordinances. No public comment was received, and the hearing was continued to November 3, 2021. On November 3, 2021, a second reading on the code enforcement ordinances was held. Following a second public hearing, the ordinance was unanimously adopted as read. On March 1, 2021, Council received a Memorandum from staff discussing the priorities that had been previously set for the code audit. The Memorandum noted that staff was preparing to work on short-term rentals. Because of the diversity of opinions on this topic by both Council and the public, it was suggested that a work session be scheduled. At the meeting, Council indicated it was in favor of further information and discussion on this issue. At the April 26, 2022 Special Meeting, Madrona gave a presentation regarding the potential regulation of short-term rentals as part of the PAMC Re-Envisioning Project. Madrona’s presentation included information from several Washington cities and discussed the advantages and drawbacks of different approaches to regulation. Council discussion followed. On June 7, 2022, Council, per Council’s request, received an update on the progress being made by Madrona. The update included a list of subjects Madrona was currently working on: Updated Fee Schedule; Title I General Provisions; Short Term Rentals; Title 9, Public Peace Morals and Safety; Title 5, Business Licenses and Regulations. The Memorandum noted that Madrona will next address Titles 10-13. No action was taken at the June 7, 2022 Meeting with respect to this Memorandum. On September 27, 2022, a Special Council Meeting was held. One of the purposes of this meeting was to hear a presentation as to the PAMC Re-Envisioning Project with respect to Title 5. Following the presentation Council discussion was held. I - 32November 1, 2022 It is important to recognize that, even prior to the Port Angeles Municipal Code project, workload and staffing capacity were already a concern. Beyond the municipal code update numerous tasks outside of the Strategic Plan while managing significant staffing vacancies in almost every department. All of these tasks generally require the dedication of internal services departments most notably the Legal Department. Some of the larger, additional items that have occurred, or are currently occurring include: • ERP Project • Past Due accounts of over $1M • CARES Act Distribution • ARPA funding and grant administration • Reporting and audit requirements for new funding • Solid Waste Transition • Additional revenue options It is also important to share that with the support of staff City Council has passed 68 resolutions and adopted 54 ordinances since the November 2019 Work Session. Staff will be working with Council to ensure we are getting priority titles expedited and moved forward for adoption. I - 33November 1, 2022 df Date: November 1, 2022 To: City Council From: Mike Healy, Interim Director of Public Works & Utilities Subject: Fish Screen Hydraulic System Contract Rescinding CON-2022-35 Background / Analysis: The Elwha Industrial Water System was constructed in 2009 and went online in 2010. The facility was being operated by Veolia Water for the National Park System prior to the City taking ownership in 2018. The Fish Screen facility is a critical element of the Industrial Water system, with a complex hydraulic system to operate influent valving, backwash valving, as well as the overflow system, and the sediment cleaning of fish screens. The Elwha Industrial Water system serves three users: the Lower Elwha Klallam Tribe Fish Hatchery, Washington State Department of Fish and Wildlife Elwha Hatchery, and McKinley Paper Mill. Combined, the three users use up to 30 million gallons of water per day that comes from the Elwha Industrial Water System. This water is run through the Fish Screen Facility to screen any fish from entering the piping system and adversely affecting the end users. Bids were opened on June 24th, 2022, and two bids were received. Certified hydraulics of Milton, WA, was the apparent low responsible bidder with a bid amount of $44,332.50. A second bid was rejected since it was not received within the timelines of the bidding documents. Contractor Bid Amount Certified Hydraulics $44,332.50 Western Integrated Technologies (Late Bid) $96,624.68 Engineer’s Estimate $30,000.00 Post award in September of 2022, a significant error was found by the contractor within their bid documents, and in the interest achieving a successful project outcome, staff recommends the award cancellation and a rejection of all bids associated with this procurement. This contractor was the only responsive bidder for this work, although a bid from Western Integrated Technologies was received after the bid deadline and was dramatically over the Government Estimate for the work to be performed. With City Council approval, staff will reexamine the project estimate and available funding and rebid the project so that work can be performed in 2023, at a time when the facility can be taken offline. Funding Overview: N/A Summary: This action seeks City Council approval to rescind a contract awarded to Certified Hydraulics (CON-2022-35), for the repair and maintenance of the hydraulic system on the Fish Screen portion of the Elwha Industrial Water System. Funding: N/A Recommendation: Approve the rescinding of the contract with Certified Hydraulics ($44,550) for the repair and maintenance of the hydraulic system located at the Elwha Fish Screen facility and authorize the City Manager to approve and execute all documents necessary for that purpose. J - 1November 1, 2022