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Home My WebLink AboutCC Agenda Packet 11152022November 15, 2022 Port Angeles City Council Meeting Page 1 NOVEMBER 15, 2022 City of Port Angeles Council Meeting Agenda This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City staff have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5th Street, Port Angles, or remotely via telephone or video link. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A.Call to Order – Special Meeting at 5:00 p.m. – Executive Session to be held under authority of RCW 42. 30. 110 (1)(b), consideration of site selection or acquisition of real estate purchase or lease if likelihood that disclosure would increase price. Call to Order – Regular Meeting at 6:00 p.m. B.Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions C.Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly and timely manner. In person comment in Council chambers is welcomed and if you prefer a to attend virtually, visit https://www.cityofpa.us/Live-Virtual-Meetings to learn how to participate. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud. To provide pre-recorded messages to the City Council by phone, please call 360-417-4504. Messages received will be made a part of the final record. Comments should be received by 2:00 p.m. Tuesday, November 15, 2022. For audio only please call: 1-844-992-4726 Use access code: 2555 773 7916 Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it is your turn to speak. This access code is good for the November 15, 2022 meeting only. If you are joining in through the Webex link: https://cityofpa.webex.com/cityofpa/onstage/g.php?MTID=eb5fce2f895db60b8504619dd37a67c9c and wish to make a comment or public testimony, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak. Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment." During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Public Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reasonable limits as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment period. Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 people are signed up to speak each speaker may be allocated two (2) minutes. Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference given to those who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individuals wishing to November 15, 2022 Port Angeles City Council Meeting Page 2 speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for additional unsigned speakers. Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent connection to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12 D.Late Items To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. E.Consent Agenda | Approve 1.City Council Minutes of October 4, 18, 25 and November 1, 2022 ................................................................................ E-1 2.Expenditure Report: From October 22, 2022 to November 4, 2022 in the amount of $6,012,683.34 ............................. E-2 3.Structural Engineering PSA Amendment 2 / Approve Amendment 2 to the 2020- 2021 Structural Engineering Professional Services Agreement with Sargent Engineers increasing the total contract value by $47,721 to a new not to exceed amount of $186,673 and authorize the City Manager to sign the Amendment and to make minor modifications to it if necessary. E-29 4.Water System Model Support Amendment 4 / Award the Professional Service Agreement Amendment 04 for the Water System Modeling Support to RH2 Engineering, Inc. of Bothell, WA; increase the total contract value by $20,000.00 to a new not-to-exceed amount of $114,000.00; extend the agreement expiration date to December 31, 2024; and authorize the City Manager to execute and to make minor modifications to the agreement as necessary. .................................................. E-37 5.Material Purchase: Traffic Signal Cabinet / Approve and authorize the City Manager to sign a contract with Western Systems of Everette, WA for the purchase of a new traffic signal cabinet in the amount of $32,118.84, including sales tax, and to make minor modifications to the contract as necessary. ........................................................................................................... E-44 6.Association of Washington Cities Grant Funding Opportunity / Accept the grant offered by AWC in the amount of $235,200. ..................................................................................................................................................................... E-45 F.Public Hearings | 6:30 p.m. or Soon Thereafter 1.Property Tax Levy / Continue Public Hearing / Close Public Hearing / Conduct 2nd Reading / Adopt Ordinance / Pass Resolution ........................................................................................................................................................................ F-1 2.2023 Budget / Open Public Hearing / Conduct 1st Reading / Continue to December 6 .................................................. F-9 G.Ordinances Not Requiring Council Public Hearings 1.2022 Budget Amendment #3 / Conduct 1st Reading / Continue to December 6 ............................................................. G-1 H.Resolutions Not Requiring Council Public Hearings 1.Amendment to the American Rescue Plan Act Funding Approval and Subrecipient Agreement with the Field Arts and Events Hall / Pass Resolution and Approve ................................................................................................................................ H-1 I.Other Considerations 1.Climate Resiliency Implementation Plan / Adopt ............................................................................................................ I-1 2.Utility Arrearage Program / Authorize ............................................................................................................................. I-2 3. 2023 Lodging Tax Advisory Committee Budget Allocation / Adopt .............................................................................. I-27 4.IBEW Collective Bargaining Agreement / Approve and Authorize ................................................................................ I-30 5.2023 Legislative Priorities / Council Discussion ............................................................................................................. I-57 6.Port Angeles Municipal Code Update / Council Discussion ........................................................................................... I-58 J.Contracts & Purchasing 1.Race Street Phase 1 Award / Award and Authorize ......................................................................................................... J-1 2.City Pier Railing Replacement, CON- 2022-50, Award Construction Contract / Award and Authorize ........................ I-3 3.WSDOT US101 Detour Agreement for Tumwater Culvert Replacement / Approve and Authorize ............................... I-5 4.Landfill Post Closure PSA Amendment 1 / Award and Authorize .................................................................................. I-24 K.Council Reports L.Information City Manager Reports: November 15, 2022 Port Angeles City Council Meeting Page 3 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. 1.Monthly Past Due Accounts for October ......................................................................................................................... L-1 2.October Building Permit Report ...................................................................................................................................... L-2 M. Second Public Comment Follow the instructions from the first public comment period. Adjournment City Council Meeting November 15, 2022 PUBLIC COMMENT SIGN-UP SHEET Print Name Clearly Are you a City of Port Angeles resident or business owner. Yes or No Topic Yee or No ec, y�-L1�� PA G G) �i 0 Ye or No �D J Yes or or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Page 1 CITY COUNCIL MEETING Port Angeles, Washington October 4, 2022 This meeting was conducted virtually. CALL TO ORDER-REGULAR MEETING Mayor Dexter called the regular meeting of the Port An geles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Meyer, Council Members Carr, French, McCaughan, Schromen- Wawrin and Suggs. Members Absent: None Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat, D. Sharp, B. Smith, M. Healy, N. Gollub, and S. Carrizosa. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1 Indigenous Peoples’ Day October 10, 2022 Lower Elwha Klallam Tribal Council Chairwoman Frances Charles joined the meeting and accepted a proclamation read by Mayor Dexter which recognized the second Monday in October as Indigenous Peoples’ Day. PUBLIC COMMENT Nina (no last name provided), city resident, inquired about in-person meetings. OTHER CONSIDERATIONS 1. Clallam County Economic Development Council PA Business Grants Clallam County Economic Development Council Executive Director Colleen McAleer presented a presentation that highlighted three grants they are working on, Third Round of Child Care Expansion Funding, Federal Procurement Technical Assistance Center (PTAC) Negotiating Contract with DoD currently and Small Business Innovation Fund. She presented a slide on the 5year economic plan and introduced Clallam County Economic Development Council Procurement Technical Assistance Center – Program Manager Rebekah Miller. PUBLIC HEARINGS 1 Utility Rates Water, Wastewater and Medic 1 Finance Director Sarina Carrizosa provided slides on utility rate review schedule, outlining the proposed changes over the next few years. Director Carrizosa provided a slide on historical cost of service analysis impacts. Mayor Dexter conducted a first reading of the ordinance by title, entitled, ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington amending sections of Chapter 13.44 of the Port Angeles Municipal Code relating to water rates. ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington amending sectio ns of Chapter 13.65 relating to wastewater service rates. ORDINANCE NO. ____ November 15, 2022 E - 1 PORT ANGELES CITY COUNCIL MEETING – October 4, 2022 Page 2 of 4 AN ORDINANCE of the City of Port Angeles, Washington amending sections of Chapter 13.73 of the Port Angeles Municipal Code relating to ambulance service and medic I rates. The Mayor opened the public hearing at 7:07 p.m. Sue Aspelund, city resident, spoke about wastewater charges on her utility bill. Council discussion followed. The Mayor continued the matter to the October 18 meeting. The Mayor recessed the meeting for a break at 7:46 p.m. The meeting reconvened at 7:51 p.m. RESOLUTIONS NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. Port Angeles Food Bank American Rescue Plan Act Manager West provided background on the agenda item and shared the staff recommendation, that Council pass the resolution obligating $220,000 to the Port Angeles Food Bank for food security needs in the Port Angeles community. Staff further requests that Council authorize the City Manager to sign the ARPA Subrecipient Agreement and complete final negotiations on the Scope of Work identified as Attachment D with the Port Angeles Food Bank and to make minor modifications to the agreement as necessary. Deputy Mayor Meyer read the resolution by title, entitled, RESOLUTION NO. 20-22 A RESOLUTION of the City Council of the City of Port Angeles, Washington, approving funding from the American Rescue Plan Act (ARPA) for reimbursement to the City for pandemic related expenses incurred in responding to COVID. It was moved by Suggs and seconded by Carr to: Pass the Resolution approving funding for the Port Angeles Food Bank in the amount of $220,000 and approve and authorize the City Manager to sign the ARPA Subrecipient Agreement and complete final negotiatio ns on Attachment D with the Port Angeles Food Bank and to make minor modifications to the agreement as necessary. Due to a conflict of interest, the Mayor recused herself and left the meeting for the discussion and vote. The Deputy Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 6-0. After the vote, Mayor Dexter rejoined the meeting. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS City Manager Nathan West placed on the agenda, a Resolution Ratifying a Declaration of Emergency – Water Main Repair as H-2 and Stage III Water Shortage Declaration. CONSENT AGENDA At the request of Councilmember Meyer, Mayor Dexter moved the Late Items to the Consent Agenda. It was moved by Schromen-Wawrin and seconded by Carr to approve the Consent Agenda to include: 1. City Council Minutes of September 6, 2022. 2. Expenditure Report: From September 10, 2022 to September 23, 2022 in the amount of $2,371,313.17. 3. Chip Seal Project, CON 2021-15, Final Acceptance / Accept the 2021 Chip Seal project CON 2021-38 as complete, and authorize staff to proceed with project closeout, and release the retainage bond upon receipt of all required clearances. 4. Department of Ecology - Puget Sound Nutrient Reduction Grant / Accept the Grant in the amount of $160,091 offered by DOE and authorize the City Manager to sign the Grant Agreement, and to make minor modifications to the Agreement, if necessary. 5. LATE ITEM - Resolution Ratifying a Declaration of Emergency – Water Main Repair / Adopt the attached resolution #19-22 declaring an emergency and authorizing emergency repair of the water main and authorize the City Manager to make minor modifications to the contract if necessary. November 15, 2022 E - 2 PORT ANGELES CITY COUNCIL MEETING – October 4, 2022 Page 3 of 4 6. LATE ITEM Stage III Water Shortage Declaration / Declare a Stage 3 Water Shortage and authorize the Public Works and Utilities Department to implement Stage III limited outdoor restrictions on the use of water as detailed in its Water Shortage Response Plan when once Stage III has been reached. Council discussion followed. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7 -0 OTHER CONSIDERATIONS 2. Planning Commission Recommendations Regarding Requirements or Restrictions on Religious Organizations Practicing their Faith by Sheltering People Experiencing Homelessness Interim CED Director Norm Gollub provided the background on the matter and spoke about the Planning Commissions discussion and recommendation. He spoke about the procedures that would ensure a swift process for proposals regarding temporary housing by religious facilities. It was moved by Schromen-Wawrin and seconded by Meyer to: Staff recommends Council adopt the motions provided by the Planning Commission to (1) make no changes to the Municipal Code, direct staff to waive permit fees for religious organizations, and streamline the permit review process by utilizing a safety review checklist and (2) direct staff to formulate a comprehensi ve ordinance for supportive housing based on solutions implemented in other municipalities and to bring the matter back to the city Council in March 2023. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7 -0 3. Revenue Source Options – 2023 Budget Balancing Manager West spoke about the July 26th work session when Council discussed revenue options. Director Carrizosa noted the list of potential revenue sources in the Council packet. Manager West stated the coll ection would help reduce budget shortfalls. Council discussion followed. It was moved by French and seconded by Carr to: Direct staff to implement necessary procedures to pursue the Firemen’s Pension property tax levy in the amount of $0.10 per every $1,000 of assessed valuation and incorporate the associated revenues in the 2023 Budget. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7 -0 By consensus, Council agreed to continue the conversation to a future meeting. CITY COUNCIL REPORTS Council member Carr shared she was a new member of the Port Angeles Fine Arts Center Board in her personal capacity. Council member French spoke about attendance at a Clallam Transit System meeting and Olympic Peninsula Tourism Commission meetings and provided information on an upcoming local event. Council member Schromen-Wawrin spoke about housing. Council member Suggs spoke about a Shore Aquatic Center Board meeting and planned events and spoke about attendance at an Indian Washington Health Authority meeting. Mayor Dexter spoke to her recusal during the discussion and vote during the Port Angeles Food Bank American Rescue Plan Act agenda item. No other reports were given. INFORMATION Manager West spoke about the upcoming 2023 Budget Work Session. He spoke about staff attendance at the recent Department of Natural Resources meeting and upcoming legislative priorities coming forward for Council discussion. He expressed his appreciation for staff’s efforts related to a water main break. Manager West invited Interim Director of Public Works and Utilities Mike Healy to provide updates, which included public outreach during the outag e. Interim Director Healy answered Council questions related to the repairs. November 15, 2022 E - 3 PORT ANGELES CITY COUNCIL MEETING – October 4, 2022 Page 4 of 4 Mayor Dexter spoke to her recusal from the discussion and vote on the Port Angeles Food Bank agenda item. She said her recusal was to address a potential appearance of favor and stated for the record that she is the sister-in-law of Emily Dexter the Executive Director of the Port Angeles Food Bank. SECOND PUBLIC COMMENT No public comment was received. ADJOURNMENT Mayor Dexter adjourned the meeting at 9:30 p.m. _____________________________________ _______________________________ Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk November 15, 2022 E - 4 MEMO Finance Department Sarina Carrizosa Finance Director Trina McKee Senior Accountant MarySue French Senior Accountant Melody Schneider Management Accountant Micah Rose Financial Analyst Jane Perkins Payroll Specialist Jason Jones Accountant Julie Powell Accounting Technician Luke Anderson Accounting Technician Nicole Blank Administrative Analyst Kathyellen Haney Customer Services Manager Tracy Rooks Utility Billing Specialist PORTAINGELES WASH INGTO N, U.S.A. November 15, 2022 We, the undersigned City Officials of the City of Port Angeles, do hereby certify that the merchandise and/or services herein specified have been received and that these claims are approved for payment in the amount of $6,012,683.34 this 15th day of November, 2022. Mayor City Manager City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount DEPARTMENT OF REVENUE Excise tax returns-Sept 001-0000-237.50-00 3,269.55 MADDEN FABRICATION BUILDING, FABRICATED 001-0000-237.00-00 (20,935.94) US BANK CORPORATE PAYMENT SYSTEM City Credit Card Pmt 001-0000-213.10-95 (19,680.18) City Credit Card 001-0000-213.10-95 (26,509.80) City Credit Card Pmt 001-0000-213.10-95 28,127.31 Division Total:($35,729.06) Department Total:($35,729.06) AWC-ASSN OF WASHINGTON CITIES HUMAN SERVICES 001-1160-511.43-10 50.00 VICTORIA REMEMBRANCE MISC PROFESSIONAL SERVICE 001-1160-511.31-01 94.00 Mayor & Council Division Total:$144.00 Legislative Department Total:$144.00 AMERICAN PLANNING ASSN MEMBERSHIPS 001-1210-513.49-01 724.00 US BANK CORPORATE PAYMENT SYSTEM Cookies for NODC-EDA Mtg 001-1210-513.31-01 4.99 Lunch-West 001-1210-513.43-10 21.22 Breakfast-West 001-1210-513.43-10 14.97 Name Plates-Council 001-1210-513.31-01 44.10 MS Surface charger 001-1210-513.31-01 136.73 Phone charger 001-1210-513.31-01 14.58 Lodging-West 001-1210-513.43-10 378.96 KN95 Covid face masks (10 001-1210-513.31-01 43.50 Webinar-West 001-1210-513.43-10 149.00 City Manager Division Total:$1,532.05 MISC EMPLOYEE EXPENSE REIMBURSEMENT REIMBURSEMENT FOR TRAVEL 001-1220-516.41-50 223.11 Human Resources Division Total:$223.11 LEMAY MOBILE SHREDDING MANAGEMENT SERVICES 001-1230-514.41-50 201.76 SOUND PUBLISHING INC PUBLICATION/AUDIOVISUAL 001-1230-514.44-10 61.62 PUBLICATION/AUDIOVISUAL 001-1230-514.44-10 63.20 US BANK CORPORATE PAYMENT SYSTEM Survey Monkey subscriptio 001-1230-514.42-10 208.32 WAPRO Fall Conf-KM Bailey 001-1230-514.43-10 200.00 City Clerk Division Total:$734.90 City Manager Department Total:$2,490.06 US BANK CORPORATE PAYMENT SYSTEM Webinar-Carrizosa 001-2020-514.43-10 85.00 Finance Administration Division Total:$85.00 Page 1 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 5 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount US BANK CORPORATE PAYMENT SYSTEM GFOA membership-Jones 001-2023-514.49-01 150.00 APA membership-Aranda 001-2023-514.49-01 275.00 WASHINGTON (AUDITOR), STATE OF FINANCIAL SERVICES 001-2023-514.41-50 1,358.37 Accounting Division Total:$1,783.37 DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,593.36 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,227.63 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,579.27 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,727.32 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-2025-514.31-01 919.64 US BANK CORPORATE PAYMENT SYSTEM Exam Reg-Iyulores 001-2025-514.43-10 104.00 Exam Reg-Sharnbroich 001-2025-514.43-10 104.00 Zoom Training Reg-Iyulore 001-2025-514.43-10 225.00 Lodging fee-Sharnbroich 001-2025-514.43-10 75.00 Lodging-Sharnbroich 001-2025-514.43-10 144.64 Refund-lodging Fee-Sharnb 001-2025-514.43-10 (75.00) GFOA GAAP Update Reg-Mcke 001-2025-514.43-10 135.00 GFOA Reg-Mckee Gov-Wide F 001-2025-514.43-10 400.00 Customer Service Division Total:$12,159.86 Finance Department Total:$14,028.23 CLALLAM CNTY COMMISSIONER'S OFFICE SUPPLIES 001-3012-598.51-23 79,228.51 Jail Contributions Division Total:$79,228.51 LEXISNEXIS SUPPLIES 001-3030-515.49-01 388.42 MISC TRAVEL ROBERTS-WAPRO CONF 2022 001-3030-515.43-10 51.75 THOMSON REUTERS-WEST PUBLICATION/AUDIOVISUAL 001-3030-515.49-01 264.38 US BANK CORPORATE PAYMENT SYSTEM IMLA Conf-Bloor 001-3030-515.43-10 920.00 IMLA Conf-Cowgill 001-3030-515.43-10 920.00 Copies-Cl Cy Superior Cou 001-3030-515.31-01 2.00 WAPRO Dues-Roberts 001-3030-515.49-01 25.00 WAPRO Reg-Roberts 001-3030-515.43-10 30.00 Notary bond/supplies 001-3030-515.49-01 170.90 Notary Public App Fee 001-3030-515.49-01 30.00 WAPRO Fall Conf-Roberts 001-3030-515.43-10 200.00 City Attorney Division Total:$3,002.45 Page 2 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 6 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount City Attorney Department Total:$82,230.96 MISC ONE-TIME VENDORS REIMBURSEMENT INTERIM CED 001-4060-558.41-50 40.00 REIMBURSEMENT INTERIM CED 001-4060-558.41-50 1,550.00 MISC TRAVEL BRAUDRICK-APA CONF 2022 001-4060-558.43-10 466.41 FLEMING-APA CONF 2022 001-4060-558.43-10 185.00 TREVINO-APA CONF 2022 001-4060-558.43-10 185.00 NORTH OLYMPIC PENINSULA RC & D SALE SURPLUS/OBSOLETE 001-4060-558.43-10 20.00 PROTHMAN CONSULTING SERVICES 001-4060-558.41-50 7,137.90 US BANK CORPORATE PAYMENT SYSTEM Survey Monkey subscriptio 001-4060-558.48-02 208.32 PDN monthly subscription 001-4060-558.31-01 10.40 Asst City Mgr/CED Dir job 001-4060-558.49-01 50.00 Asst City Mgr/CED Dir job 001-4060-558.49-01 450.00 Asst City Mgr/CED Dir job 001-4060-558.49-01 99.95 APA WA Conf Reg-Braudrick 001-4060-558.43-10 340.00 APA WA Conf Reg-Flemming 001-4060-558.43-10 340.00 Asst City Mgr/CED Dir job 001-4060-558.49-01 80.00 Planning Division Total:$11,162.98 Community Development Department Total:$11,162.98 MISC TRAVEL C RIFE-ALERRT NATL CONF 2 001-5010-521.43-10 170.02 US BANK CORPORATE PAYMENT SYSTEM WACE membership-McFall 001-5010-521.49-01 55.00 Airfare-ALERTT Conf-C Rif 001-5010-521.43-10 517.21 Airfare-Travel Ins-C Rife 001-5010-521.43-10 32.33 ALERTT Conf Reg-C Rife 001-5010-521.43-10 350.00 Lodging-C Rife 001-5010-521.43-10 283.20 Parking-SeaTac-C Rife 001-5010-521.43-10 75.14 Vehicle rental-C Rife 001-5010-521.43-10 212.48 Lodging-C Rife 001-5010-521.43-10 849.60 Police Administration Division Total:$2,544.98 OLYMPIC PENINSULA HUMANE SOCIETY MISCELLANEOUS SERVICES 001-5012-521.41-50 16,250.00 Intergovernmental Svcs Division Total:$16,250.00 CLALLAM CNTY SHERIFF'S DEPT RENTAL OR LEASE SERVICES 001-5021-521.49-90 3,664.48 RENTAL OR LEASE SERVICES 001-5021-521.49-90 4,097.72 US BANK CORPORATE PAYMENT SYSTEM Lodging-Lee 001-5021-521.43-10 144.64 Page 3 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 7 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount US BANK CORPORATE PAYMENT SYSTEM Lodging-Cameron 001-5021-521.43-10 296.10 FBI LEEDA Reg-Malone 001-5021-521.43-10 695.00 Holster replacements-Malo 001-5021-521.31-11 398.74 Tuition-Powless 001-5021-521.43-10 673.40 Lodging-Malone 001-5021-521.43-10 1,238.15 USB Flash Drives-32GB (20 001-5021-521.31-01 130.45 WA ASSN OF SHERIFFS & POLICE MEMBERSHIPS 001-5021-521.49-01 75.00 Investigation Division Total:$11,413.68 CLALLAM CNTY SHERIFF'S DEPT RENTAL OR LEASE SERVICES 001-5022-521.49-90 5,000.00 RENTAL OR LEASE SERVICES 001-5022-521.49-90 5,000.00 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 13.30 SHIPPING AND HANDLING 001-5022-521.42-10 13.30 MISC EMPLOYEE EXPENSE REIMBURSEMENT REIMBURSEMENT K9 MEDICATI 001-5022-521.49-80 53.77 US BANK CORPORATE PAYMENT SYSTEM Bridge Toll-Veh#2012 001-5022-521.45-21 7.25 New Veh License #2110 001-5022-521.45-21 64.00 Bridge Toll-Veh#2011 001-5022-521.45-21 7.25 Lodging-Balderson 001-5022-521.43-10 492.15 12pk CR123A Batteries-2 001-5022-521.31-01 49.28 Airfare-Orlando-Fairbanks 001-5022-521.49-80 528.60 Airfare-Orlando-Fairbanks 001-5022-521.49-80 648.60 Airfare-Orlando-Miller 001-5022-521.49-80 1,022.20 Full sheet neon yellow (1 001-5022-521.31-01 56.25 Taser 7 Holster (2) 001-5022-521.35-01 119.57 Lodging-Fairbanks 001-5022-521.49-80 676.05 Lodging-Miller 001-5022-521.49-80 676.05 Name Patches-K Miller 001-5022-521.31-11 49.75 New Veh License #2111 001-5022-521.45-21 58.45 New Veh License #2112 001-5022-521.45-21 58.45 Heavy Duty Button Master 001-5022-521.35-01 53.09 Air wedge bag pump 001-5022-521.35-01 30.40 Taser 7 Holster 001-5022-521.35-01 52.50 Vehicle Lisc#2210/2211/22 001-5022-521.45-21 175.36 Stinger Spike System 001-5022-521.35-01 1,802.59 Bridge toll-Veh#2012 001-5022-521.45-21 7.25 Page 4 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 8 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount US BANK CORPORATE PAYMENT SYSTEM Bridge toll-Veh#2110 001-5022-521.45-21 7.25 VIKING SEW & VAC MISCELLANEOUS SERVICES 001-5022-521.31-11 27.20 MISCELLANEOUS SERVICES 001-5022-521.31-11 5.44 MISCELLANEOUS SERVICES 001-5022-521.31-11 16.32 Patrol Division Total:$16,771.67 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-5029-521.31-01 295.66 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 611.26 US BANK CORPORATE PAYMENT SYSTEM PRA Reg-Jacobi/Hatton 001-5029-521.43-10 80.00 LEIRA membership Fee-E Mu 001-5029-521.49-01 50.00 LEIRA Reg-E Murray 001-5029-521.43-10 50.00 Records Division Total:$1,086.92 Police Department Total:$48,067.25 GLOBALSTAR USA 09-16 A/C AC00153767 001-6010-522.42-10 104.34 LEMAY MOBILE SHREDDING OFFICE MACHINES & ACCESS 001-6010-522.41-50 50.00 LIGHTHOUSE UNIFORM CLOTHING & APPAREL 001-6010-522.20-80 440.78 US BANK CORPORATE PAYMENT SYSTEM Fire Chief job posting 001-6010-522.41-15 405.00 Wireless Internet-EOC 001-6010-522.42-12 330.00 Fire Administration Division Total:$1,330.12 GALLS CLOTHING & APPAREL 001-6020-522.20-80 10.77 CLOTHING & APPAREL 001-6020-522.20-80 24.77 SEAWESTERN INC SHOES AND BOOTS 001-6020-522.31-11 500.04 SWAIN'S GENERAL STORE INC SUPPLIES 001-6020-522.35-01 28.22 US BANK CORPORATE PAYMENT SYSTEM Unit rehab supplies 001-6020-522.31-01 156.13 Halogen Light-Medic Rig 001-6020-522.48-10 86.94 Officer Mtg snacks 001-6020-522.31-01 27.53 Sunscreen/bug spray/sting 001-6020-522.31-01 37.38 Shipping Fee-Bunker Gear 001-6020-522.31-11 39.27 WITMER PUBLIC SAFETY GROUP CLOTHING & APPAREL 001-6020-522.31-11 350.96 METALS,BARS,PLATES,RODS 001-6020-522.31-11 99.82 Fire Suppression Division Total:$1,361.83 MISC ONE-TIME VENDORS PROMO HELMET KID FOR FAIR 001-6030-522.31-01 562.15 US BANK CORPORATE PAYMENT SYSTEM Knox Box-PAFD 001-6030-522.31-01 227.39 Fire Prevention Division Total:$789.54 Page 5 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 9 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount US BANK CORPORATE PAYMENT SYSTEM Textbooks-Sharp 001-6045-522.43-10 157.00 Bridge Toll-Sharp 001-6045-522.43-10 6.25 Training resources 001-6045-522.43-10 110.99 Fire Training Division Total:$274.24 OLYMPIC PARTY & CUSTODIAL SUPPLIES JANITORIAL SUPPLIES 001-6050-522.31-01 507.68 SWAIN'S GENERAL STORE INC SUPPLIES 001-6050-522.31-20 19.45 US BANK CORPORATE PAYMENT SYSTEM Driveway Trench Grate 001-6050-522.48-10 705.62 Facilities Maintenance Division Total:$1,232.75 Fire Department Total:$4,988.48 CAPTAIN T'S CLOTHING & APPAREL 001-7010-532.31-01 267.91 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 001-7010-532.31-01 139.16 US BANK CORPORATE PAYMENT SYSTEM Survey Monkey subscriptio 001-7010-532.49-01 417.02 PWKS Assistant Dir job po 001-7010-532.44-10 50.00 PWKS Assistant Dir job po 001-7010-532.44-10 199.00 PWKS Assistant Dir job po 001-7010-532.44-10 375.00 PWKS Asst Dir/Coordinator 001-7010-532.44-10 130.28 PWKS Coordinator job post 001-7010-532.44-10 50.00 PWKS Project Mgr job post 001-7010-532.44-10 50.00 PWKS Project Mgr job post 001-7010-532.44-10 375.00 PNCW Conference-Baack 001-7010-532.43-10 490.00 APWA Conf-Boehme 001-7010-532.43-10 475.00 Lunch Mtg-Eng staff/T Hun 001-7010-532.31-01 151.42 Senior Engineer-Transport 001-7010-532.44-10 199.00 AWWA Member Dues-Boehme 001-7010-532.49-01 248.00 3x3 Self-Stick notes/Swif 001-7010-532.31-01 65.72 Hanging wall file 001-7010-532.31-01 105.76 PE stamp-Feller 001-7010-532.49-01 43.00 Public Works Admin. Division Total:$3,831.27 Public Works & Utilities Department Total:$3,831.27 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-8010-574.31-01 13.05 SUPPLIES 001-8010-574.31-01 14.42 SUPPLIES 001-8010-574.31-01 14.13 US BANK CORPORATE PAYMENT SYSTEM City ID Badge Lanyards 001-8010-574.31-01 35.89 Page 6 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 10 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount Parks Administration Division Total:$77.49 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-8012-555.31-60 123.11 COMPUTER HARDWARE&PERIPHE 001-8012-555.31-60 1,796.19 COMPUTER HARDWARE&PERIPHE 001-8012-555.31-60 281.79 Senior Center Division Total:$2,201.09 AUTOMATIC WILBERT VAULT CO INC SUPPLIES 001-8050-536.34-01 3,861.00 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-8050-536.41-15 325.00 THURMAN SUPPLY SUPPLIES 001-8050-536.31-20 30.52 Ocean View Cemetery Division Total:$4,216.52 ANGELES MILLWORK & LUMBER JANITORIAL SUPPLIES 001-8080-576.31-20 58.27 PLASTICS 001-8080-576.31-20 78.31 PLASTICS 001-8080-576.31-20 231.91 ABRASIVES 001-8080-576.31-20 22.59 SUPPLIES 001-8080-576.31-20 12.98 FASTENERS, FASTENING DEVS 001-8080-576.31-20 4.40 HAND TOOLS ,POW&NON POWER 001-8080-576.31-20 5.70 TAPE(NOT DP,SOUND,VIDEO) 001-8080-576.31-20 6.22 CENTRAL WELDING SUPPLY SUPPLIES 001-8080-576.49-90 31.68 DAREN'S POINT S EXTERNAL LABOR SERVICES 001-8080-576.31-01 9.96 FAMILY SHOE STORE SHOES AND BOOTS 001-8080-576.31-01 208.85 SHOES AND BOOTS 001-8080-576.31-01 300.00 FASTENAL INDUSTRIAL FASTENERS, FASTENING DEVS 001-8080-576.31-20 10.92 GOODMAN SANITATION RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 106.61 RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 106.61 RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 213.21 RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 319.82 INTERMOUNTAIN LOCK & SECURITY SPLY FARE COLLECTION EQUIP&SUP 001-8080-576.31-01 321.73 FARE COLLECTION EQUIP&SUP 001-8080-576.31-01 114.14 QUARRY, THE PORT ANGELES, LLC ABRASIVES 001-8080-576.31-40 52.13 RAINBOW SWEEPERS, INC FENCING 001-8080-576.45-30 788.80 FENCING 001-8080-576.45-30 788.80 SKAGIT GARDENS INC NURSERY STOCK & SUPPLIES 001-8080-576.31-40 725.41 NURSERY STOCK & SUPPLIES 001-8080-576.31-40 3,261.61 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 32.61 Page 7 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 11 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount SWAIN'S GENERAL STORE INC FUEL,OIL,GREASE, & LUBES 001-8080-576.31-01 32.36 SHOES AND BOOTS 001-8080-576.31-01 196.57 SUPPLIES 001-8080-576.31-20 36.49 THURMAN SUPPLY EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 0.91 SPRAYING EQUIPMENT 001-8080-576.31-20 6.08 SUPPLIES 001-8080-576.31-20 92.80 US BANK CORPORATE PAYMENT SYSTEM Misc Tools 001-8080-576.31-20 161.54 Cert Arborist Recert-Keoh 001-8080-576.49-01 230.00 Parks Facilities Division Total:$8,570.02 Parks & Recreation Department Total:$15,065.12 HI-TECH ELECTRONICS INC RENTAL/LEASE EQUIPMENT 001-8112-555.31-20 473.28 KNIGHT FIRE PROTECTION INC EQUIPMENT MAINTENANCE,REC 001-8112-555.48-10 307.90 Senior Center Facilities Division Total:$781.18 ANGELES MILLWORK & LUMBER AIR CONDITIONING & HEATNG 001-8131-518.31-20 64.40 HAND TOOLS ,POW&NON POWER 001-8131-518.31-20 2.72 MACHINERY & HEAVY HRDWARE 001-8131-518.31-20 43.41 ROOFING MATERIALS 001-8131-518.31-20 57.87 SUPPLIES 001-8131-518.31-20 25.31 SUPPLIES 001-8131-518.31-20 246.93 CED/CONSOLIDATED ELEC DIST ELECTRONIC COMPONENTS 001-8131-518.31-01 311.17 HI-TECH ELECTRONICS INC RENTAL/LEASE EQUIPMENT 001-8131-518.31-20 310.08 KNIGHT FIRE PROTECTION INC EQUIPMENT MAINTENANCE,REC 001-8131-518.48-10 382.62 EQUIPMENT MAINTENANCE,REC 001-8131-518.48-10 408.00 EQUIPMENT MAINTENANCE,REC 001-8131-518.48-10 408.00 PORT ANGELES FINE ARTS CENTER FNDTN EQUIP MAINT & REPAIR SERV 001-8131-518.31-20 335.85 SUPPLIES 001-8131-518.31-20 115.17 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 001-8131-518.31-20 564.67 SUPPLIES 001-8131-518.31-20 42.56 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 129.65 PLUMBING EQUIP FIXT,SUPP 001-8131-518.31-20 434.11 SUPPLIES 001-8131-518.31-20 10.33 SUPPLIES 001-8131-518.31-20 14.41 US BANK CORPORATE PAYMENT SYSTEM Door Hinge Set-City Hall 001-8131-518.31-20 107.02 Power pack for occupancy 001-8131-518.31-20 76.15 Central Svcs Facilities Division Total:$4,090.43 Page 8 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 12 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount ULINE, INC TAPE(NOT DP,SOUND,VIDEO) 001-8155-575.31-20 795.09 Facility Rentals Division Total:$795.09 Facilities Maintenance Department Total:$5,666.70 General Fund Fund Total:$151,945.99 PENINSULA ADVENTURE SPORTS FIELD PURCHASE ORDER 101-1430-557.41-50 3,053.49 PORT ANGELES CHAMBER OF COMM FIELD PURCHASE ORDER 101-1430-557.41-50 10,000.00 MISC PROFESSIONAL SERVICE 101-1430-557.41-50 20,000.00 Lodging Excise Tax Division Total:$33,053.49 Lodging Excise Tax Department Total:$33,053.49 Lodging Excise Tax Fund Total:$33,053.49 ANGELES MILLWORK & LUMBER SUPPLIES 102-7230-542.31-01 28.28 ROAD/HIGHWAY EQUIPMENT 102-7230-542.31-20 36.03 HARTNAGEL BUILDING SUPPLY INC HARDWARE,AND ALLIED ITEMS 102-7230-542.35-01 154.95 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 936.44 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 313.18 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 43.15 MISC PROFESSIONAL SERVICE 102-7230-542.47-10 77.96 SARGENT ENGINEERING, INC ENGINEERING SERVICES 102-7230-542.41-50 266.49 SWAIN'S GENERAL STORE INC SUPPLIES 102-7230-542.31-01 27.68 US BANK CORPORATE PAYMENT SYSTEM New Veh License #2041 102-7230-542.45-21 58.46 Line-X coating-Veh#2041 102-7230-542.45-21 1,201.20 Street Division Total:$3,143.82 Public Works-Street Department Total:$3,143.82 Street Fund Total:$3,143.82 CENTURYLINK 10-06 A/C 300539444 107-5160-528.42-11 63.89 CENTURYLINK-QWEST 10-02 A/C 360Z020380301B 107-5160-528.42-11 222.29 MCFALL, BARBARA MISC PROFESSIONAL SERVICE 107-5160-528.41-50 400.00 MISC ONE-TIME VENDORS DESIGN/PRODUCTION PENCOM 107-5160-528.41-15 800.00 PETEK, THOMAS C PHD HEALTH RELATED SERVICES 107-5160-528.41-50 385.00 QUALITY LOGO PRODUCTS SCHOOL EQUIP& SUPPLIES 107-5160-528.31-61 1,150.98 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 107-5160-528.31-01 567.93 US BANK CORPORATE PAYMENT SYSTEM Comm Officer job posting-107-5160-528.41-15 399.00 Silicone WD-40 107-5160-528.31-01 10.66 Wireless keyboards/mouse 107-5160-528.31-01 117.28 Webcam/Mic-2 107-5160-528.31-01 81.80 Page 9 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 13 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount US BANK CORPORATE PAYMENT SYSTEM Wireless keyboards/mouse 107-5160-528.31-01 103.54 Comm Officer job posting-107-5160-528.41-15 349.00 Dispatcher Stress-Book 107-5160-528.31-01 28.23 Lodging Deposit-Hatton 107-5160-528.43-11 205.14 Dell AX510PA Sound Bar 107-5160-528.31-01 159.94 Bridge toll-Hatton 107-5160-528.43-11 6.25 Communications job postin 107-5160-528.41-15 199.00 Lodging-Hatton 107-5160-528.43-11 615.42 PAPD badge stickers 107-5160-528.31-61 255.00 WAPRO Fall Conf-Craig 107-5160-528.43-10 200.00 WAPRO Fall Conf-O'Connor 107-5160-528.43-10 200.00 Comm Officer job posting-107-5160-528.41-15 349.00 2 Port USB Cable 107-5160-528.35-01 81.57 IT Remote Support Access 107-5160-528.48-10 1,436.16 Pencom Division Total:$8,387.08 Pencom Department Total:$8,387.08 Pencom Fund Total:$8,387.08 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 216-2437-591.71-10 285,000.00 FINANCIAL SERVICES 216-2437-592.83-10 155,950.00 2014 LTGO Bond-Solid Wast Division Total:$440,950.00 Debt Service Department Total:$440,950.00 2014 LTGO Bond-Solid Wast Fund Total:$440,950.00 RICHMOND 2-WAY RADIO EXTERNAL LABOR SERVICES 310-5950-594.65-10 13,088.64 WESTEK MARKETING DATA PROC SERV &SOFTWARE 310-5950-594.65-10 33,925.19 Homeland Security Division Total:$47,013.83 Public Safety Projects Department Total:$47,013.83 MADDEN FABRICATION BUILDING, FABRICATED 310-8985-594.65-10 258,844.44 SARGENT ENGINEERING, INC ENGINEERING SERVICES 310-8985-594.65-10 4,071.38 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 310-8985-594.65-10 137.46 Misc Parks Projects Division Total:$263,053.28 Capital Proj-Parks & Rec Department Total:$263,053.28 Capital Improvement Fund Total:$310,067.11 ENVIRONMENTAL SCIENCE ASSOCIATES FIELD PURCHASE ORDER 312-4160-595.65-10 2,750.00 EXELTECH CONSULTING INC ARCHITECTURAL&ENGINEERING 312-4160-595.65-10 60,000.00 Page 10 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 14 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount Capital Project-Planning Division Total:$62,750.00 PA Housing Rehabilitation Department Total:$62,750.00 PARAMETRIX INC CONSULTING SERVICES 312-7930-595.65-10 2,262.98 CONSULTING SERVICES 312-7930-595.65-10 6,609.37 CONSULTING SERVICES 312-7930-595.65-10 18,001.25 SARGENT ENGINEERING, INC ENGINEERING SERVICES 312-7930-595.65-10 903.11 GF-Street Projects Division Total:$27,776.71 Capital Projects-Pub Wks Department Total:$27,776.71 Transportation Benefit Fund Total:$90,526.71 A/R MISCELLANEOUS REFUNDS DIFF OF EST VS ACT 401-0000-213.10-90 4,109.37 ANIXTER ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 2,495.60 BORDER STATES INDUSTRIES INC ELECTRICAL CABLES & WIRES 401-0000-141.42-00 3,591.41 ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 2,561.33 FASTENERS, FASTENING DEVS 401-0000-141.41-00 731.43 FASTENERS, FASTENING DEVS 401-0000-141.41-00 770.24 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 1,338.27 MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 10.38 FINAL BILL REFUND 401-0000-122.10-99 31.73 FINAL BILL REFUND 401-0000-122.10-99 55.34 FINAL BILL REFUND 401-0000-122.10-99 76.75 FINAL BILL REFUND 401-0000-122.10-99 79.59 FINAL BILL REFUND 401-0000-122.10-99 92.08 FINAL BILL REFUND 401-0000-122.10-99 209.72 FINAL BILL REFUND 401-0000-122.10-99 234.03 FINAL BILL REFUND 401-0000-122.10-99 252.00 FINAL BILL REFUND 401-0000-122.10-99 258.97 FINAL BILL REFUND 401-0000-122.10-99 23.25 FINAL BILL REFUND 401-0000-122.10-99 85.06 FINAL BILL REFUND 401-0000-122.10-99 87.21 FINAL BILL REFUND 401-0000-122.10-99 89.02 FINAL BILL REFUND 401-0000-122.10-99 131.46 FINAL BILL REFUND 401-0000-122.10-99 170.75 OVERPAYMENT-1711 W 15TH 401-0000-122.10-99 284.40 Division Total:$17,769.39 Department Total:$17,769.39 Page 11 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 15 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount GELLOR INSURANCE INC CONSULTING SERVICES 401-7111-533.49-01 86.97 FINANCIAL SERVICES 401-7111-533.49-01 37.11 MISC TRAVEL SAIZ-STAKING CERT TRAININ 401-7111-533.43-10 90.04 V SMITH-STAKING CERT TRAI 401-7111-533.43-10 97.00 US BANK CORPORATE PAYMENT SYSTEM Journeyman Lineman job po 401-7111-533.31-01 450.00 Toilet Paper/Lysol 401-7111-533.31-01 94.24 Electrical Utility Op Sup 401-7111-533.31-01 50.00 Conf Reg-Neiborsky 401-7111-533.43-10 475.00 Journeyman Lineman job po 401-7111-533.31-01 425.00 Engineering-Electric Division Total:$1,805.36 BPA-POWER WIRES ELECTRICAL EQUIP & SUPPLY 401-7120-533.33-10 863,055.00 MARSH MUNDORF PRATT SULLIVAN CONSULTING SERVICES 401-7120-533.49-01 348.78 MISC TRAVEL ROBINSON-LINEMAN FOREMAN 401-7120-533.43-10 363.00 Power Systems Division Total:$863,766.78 AMAZON CAPITAL SERVICES MARKERS, PLAQUES,SIGNS 401-7180-533.31-01 103.56 BRUSHES (NOT CLASSIFIED) 401-7180-533.35-01 33.20 ANIXTER JANITORIAL SUPPLIES 401-7180-533.31-01 168.16 ATHENS TECHNICAL SPECIALISTS TESTING&CALIBRATION SERVI 401-7180-533.48-10 726.06 BAXTER AUTO PARTS #15 PAINTS,COATINGS,WALLPAPER 401-7180-533.34-02 31.35 BORDER STATES INDUSTRIES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 544.73 CED/CONSOLIDATED ELEC DIST SHIPPING AND HANDLING 401-7180-533.34-02 109.86 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 329.54 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 19.61 HARDWARE,AND ALLIED ITEMS 401-7180-533.35-01 757.25 FASTENAL INDUSTRIAL ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 7.76 FASTENERS, FASTENING DEVS 401-7180-533.34-02 7.27 HAND TOOLS ,POW&NON POWER 401-7180-533.35-01 55.61 KENNEDY, STEPHEN H. REAL PROPERTY,RENT/LEASE 401-7180-533.45-21 7,500.00 MATT'S TOOLS USA, LLC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 197.47 MISC TRAVEL ROBINSON-FOREMAN LEADERSH 401-7180-533.43-10 16.00 MURREY'S DISPOSAL CO, INC BUILDING MAINT&REPAIR SER 401-7180-533.47-10 487.39 MATERIAL HNDLING&STOR EQP 401-7180-533.41-50 216.91 OLYMPIC ELECTRIC CO INC CONSTRUCTION SERVICES,TRA 401-7180-533.41-50 27,744.00 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 54.29 Page 12 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 16 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 148.48 TESTING&CALIBRATION SERVI 401-7180-533.48-10 278.80 TESTING&CALIBRATION SERVI 401-7180-533.48-10 95.84 SCHWEITZER ENGINEERING LABS ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 3,790.47 SECURITY SERVICES NW, INC COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 107.71 SURVALENT TECHNOLOGY DATA PROC SERV &SOFTWARE 401-7180-533.48-02 22,251.78 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 45.77 US BANK CORPORATE PAYMENT SYSTEM Water filtering 401-7180-533.31-01 203.70 Bid Lgl Ad-Elec Dock Crew 401-7180-533.41-15 107.44 Climbing belt-Hamond 401-7180-533.35-01 606.64 Bulk bags 42x42x55 401-7180-533.31-01 1,091.51 Shipping fee-RTAC repair 401-7180-533.42-10 70.77 Added freight-RTAC repair 401-7180-533.42-10 3.20 Electric Operations Division Total:$67,912.13 Public Works-Electric Department Total:$933,484.27 Electric Utility Fund Total:$951,253.66 FOWLER COMPANY, H D PIPE FITTINGS 402-0000-141.40-00 2,130.74 PIPE FITTINGS 402-0000-141.40-00 5,326.85 Division Total:$7,457.59 Department Total:$7,457.59 ANGELES MILLWORK & LUMBER SUPPLIES 402-7380-534.31-20 47.50 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 402-7380-534.41-50 567.32 MISC PROFESSIONAL SERVICE 402-7380-534.41-50 333.72 FEDERAL EXPRESS CORP Shipping Charges 402-7380-534.42-10 32.31 Shipping Charges 402-7380-534.42-10 109.28 GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 402-7380-534.49-90 291.58 PLUMBING EQUIP FIXT,SUPP 402-7380-534.49-90 3,936.88 HEARTLINE HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 76.05 KAASM, LLC DATA PROC SERV &SOFTWARE 402-7380-534.48-02 3,448.96 MISC CITY CONSERVATION REBATES CITY REBATE-2 HIGH EFFICI 402-7380-534.49-90 100.00 MISC EMPLOYEE EXPENSE REIMBURSEMENT ALDERSON - MEAL REIMBURSE 402-7380-534.31-01 37.00 ALDERSON - MEAL REIMBURSE 402-7380-534.31-01 37.00 ALDERSON - MEAL REIMBURSE 402-7380-534.31-01 92.50 DEDGINGTON - MEAL REIMBUR 402-7380-534.31-01 18.50 Page 13 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 17 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount MISC EMPLOYEE EXPENSE REIMBURSEMENT EDGINGTON - MEAL REIMBURS 402-7380-534.31-01 37.00 EDGINGTON - MEAL REIMBURS 402-7380-534.31-01 37.00 EDGINGTON - MEAL REIMBURS 402-7380-534.31-01 37.00 EDGINGTON - MEAL REIMBURS 402-7380-534.31-01 111.00 HECKENLAIBLE - MEAL REIMB 402-7380-534.31-01 18.50 HECKENLAIBLE - MEAL REIMB 402-7380-534.31-01 37.00 HECKENLAIBLE - MEAL REIMB 402-7380-534.31-01 37.00 HECKENLAIBLE - MEAL REIMB 402-7380-534.31-01 92.50 LEONARD - MEAL REIMBURSEM 402-7380-534.31-01 18.50 LEONARD - MEAL REIMBURSEM 402-7380-534.31-01 37.00 LEONARD - MEAL REIMBURSEM 402-7380-534.31-01 37.00 LEONARD - MEAL REIMBURSEM 402-7380-534.31-01 92.50 ZALDERSON - MEAL REIMBURS 402-7380-534.31-01 18.50 PETROCARD, INC FUEL,OIL,GREASE, & LUBES 402-7380-534.31-20 3,420.14 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 190.16 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 50.34 MISC PROFESSIONAL SERVICE 402-7380-534.47-10 69.96 SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 239.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 239.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 239.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 216.00 US BANK CORPORATE PAYMENT SYSTEM Water Test Exam Prep Reg 402-7380-534.43-10 400.00 Water Test Exam Prep Reg 402-7380-534.43-10 400.00 AWWA Membership-Groves 402-7380-534.49-01 248.00 Lodging-Baack 402-7380-534.43-10 694.68 Lodging-Alderson 402-7380-534.43-10 350.40 Lodging-Alderson-Water Di 402-7380-534.43-10 525.60 Lodging-Heckenlaible-Wate 402-7380-534.43-10 175.20 Lodging-Edgington 402-7380-534.43-10 333.60 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 402-7380-582.72-10 134,000.00 FINANCIAL SERVICES 402-7380-582.72-10 197,505.00 FINANCIAL SERVICES 402-7380-592.83-10 22,081.00 FINANCIAL SERVICES 402-7380-592.83-10 63,903.26 Water Division Total:$435,019.44 Page 14 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 18 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount DM DISPOSAL CO. BUILDING MAINT&REPAIR SER 402-7382-534.41-50 49.76 FASTENAL INDUSTRIAL EQUIP MAINT & REPAIR SERV 402-7382-534.31-20 35.22 EQUIP MAINT & REPAIR SERV 402-7382-534.31-20 353.71 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 402-7382-534.31-20 628.22 EQUIP MAINT & REPAIR SERV 402-7382-534.35-01 69.41 HAND TOOLS ,POW&NON POWER 402-7382-534.35-01 39.19 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7382-534.47-10 56.07 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.402-7382-534.31-01 77.69 CLOTHING & APPAREL 402-7382-534.31-01 423.61 Industrial Water Treatmnt Division Total:$1,732.88 Public Works-Water Department Total:$436,752.32 Water Utility Fund Total:$444,209.91 APSCO INC WATER SEWAGE TREATMENT EQ 403-7480-535.31-20 310.78 FEDERAL EXPRESS CORP Shipping Charges 403-7480-535.42-10 32.93 HARBOR FREIGHT TOOLS HAND TOOLS ,POW&NON POWER 403-7480-535.31-01 168.03 HARTNAGEL BUILDING SUPPLY INC BUILDING MAINT&REPAIR SER 403-7480-535.31-20 171.56 SUPPLIES 403-7480-535.35-01 58.06 KAASM, LLC DATA PROC SERV &SOFTWARE 403-7480-535.48-02 2,371.84 KENNEDY/JENKS CONSULTANTS CONSULTING SERVICES 403-7480-535.41-50 8,235.76 MCMASTER-CARR SUPPLY CO FASTENERS, FASTENING DEVS 403-7480-535.31-20 43.89 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-20 336.57 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 403-7480-535.47-10 261.27 SWAIN'S GENERAL STORE INC CLOTHING & APPAREL 403-7480-535.31-01 119.54 CLOTHING & APPAREL 403-7480-535.31-01 380.42 TENELCO MISCELLANEOUS SERVICES 403-7480-535.47-10 4,058.13 MISCELLANEOUS SERVICES 403-7480-535.47-10 4,455.85 MISCELLANEOUS SERVICES 403-7480-535.47-10 4,037.39 THURMAN SUPPLY JANITORIAL SUPPLIES 403-7480-535.31-20 35.50 US BANK CORPORATE PAYMENT SYSTEM Rigidlok 3" Coupling-WW 403-7480-535.31-20 45.93 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 403-7480-582.72-10 66,000.00 FINANCIAL SERVICES 403-7480-582.72-10 194,978.00 FINANCIAL SERVICES 403-7480-592.83-10 9,019.00 FINANCIAL SERVICES 403-7480-592.83-10 63,085.65 Wastewater Division Total:$358,206.10 Page 15 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 19 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount Public Works-WW/Stormwtr Department Total:$358,206.10 Wastewater Utility Fund Total:$358,206.10 ANGELES MILLWORK & LUMBER ROAD/HWY MAT NONASPHALTIC 404-7538-537.35-01 13.51 CLEAN EARTH EVIRONMENTAL SOLUTIONS PW CONSTRUCTION & RELATED 404-7538-537.41-51 787.27 HERMANN BROS LOGGING & CONST ROADSIDE,GRNDS,REC, PARK 404-7538-537.41-50 13,185.12 MISC TRAVEL DORCY-COFT 2022 EVENT 404-7538-537.43-10 207.00 EVANS-CFOT 2022 EVENT 404-7538-537.43-10 212.50 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 404-7538-537.31-01 868.22 RABANCO, LTD MISCELLANEOUS SERVICES 404-7538-537.41-51 52,180.12 REGIONAL DISPOSAL BUILDING MAINT&REPAIR SER 404-7538-537.41-51 16,961.75 BUILDING MAINT&REPAIR SER 404-7538-537.41-51 26,213.28 BUILDING MAINT&REPAIR SER 404-7538-537.41-51 187,390.16 BUILDING MAINT&REPAIR SER 404-7538-537.41-51 236,597.88 SWAIN'S GENERAL STORE INC SUPPLIES 404-7538-537.31-01 60.69 SUPPLIES 404-7538-537.35-01 105.37 THERMO-FLUIDS MISCELLANEOUS SERVICES 404-7538-537.41-51 51.80 MISCELLANEOUS SERVICES 404-7538-537.41-51 32.50 MISCELLANEOUS SERVICES 404-7538-537.41-51 40.00 WA STATE DEPARTMENT OF ECOLOGY ENVIRONMENTAL&ECOLOGICAL 404-7538-537.49-90 976.00 WESTERN STEEL SUPPLIES 404-7538-537.35-01 357.96 SW - Transfer Station Division Total:$536,241.13 MISC EMPLOYEE EXPENSE REIMBURSEMENT JPETTY - MEAL REIMBURSEME 404-7580-537.31-01 37.00 OWNES-MEAL REIMBURSEMENT- 404-7580-537.31-01 37.00 WRIGHT-MEAL REINBURSEMENT 404-7580-537.31-01 37.00 ULINE, INC FURNITURE, OFFICE 404-7580-537.31-01 484.12 LOCKERS,STORAGE(COATS,ETC 404-7580-537.31-01 123.23 US BANK CORPORATE PAYMENT SYSTEM New Veh License #2080 404-7580-537.45-21 63.60 New Veh License #2186 404-7580-537.45-21 58.45 New Veh License #2187 404-7580-537.45-21 58.45 New Veh License #2188 404-7580-537.45-21 63.61 Solid Waste-Collections Division Total:$962.46 WA STATE DEPARTMENT OF ECOLOGY ENVIRONMENTAL&ECOLOGICAL 404-7585-537.49-90 1,000.00 Page 16 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 20 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount Solid Waste-Landfill Division Total:$1,000.00 Public Works-Solid Waste Department Total:$538,203.59 Solid Waste Utility Fund Total:$538,203.59 ANGELES MILLWORK & LUMBER FASTENERS, FASTENING DEVS 406-7412-538.31-01 22.87 PORT ANGELES POWER EQUIPMENT SUPPLIES 406-7412-538.31-01 10.85 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 406-7412-538.31-01 244.66 US BANK CORPORATE PAYMENT SYSTEM Lodging-McIntyre 406-7412-538.43-10 694.68 PNCWA Conf-McIntyre 406-7412-538.43-10 590.00 Powerade/Candy-CC Fair Bo 406-7412-538.44-10 127.26 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 406-7412-591.71-10 15,960.00 FINANCIAL SERVICES 406-7412-592.83-10 5,163.90 Stormwater Division Total:$22,814.22 Public Works-WW/Stormwtr Department Total:$22,814.22 Stormwater Utility Fund Total:$22,814.22 CLALLAM CNTY EMS NOVEMBER MPD 409-6025-526.41-50 1,140.00 GALLS CLOTHING & APPAREL 409-6025-526.20-80 24.77 CLOTHING & APPAREL 409-6025-526.20-80 10.77 LIFE ASSIST SALE SURPLUS/OBSOLETE 409-6025-526.45-21 3,197.28 US BANK CORPORATE PAYMENT SYSTEM Narcotics security seals 409-6025-526.31-13 152.91 Sting relief swabs (300) 409-6025-526.31-01 191.79 WITMER PUBLIC SAFETY GROUP AUTO & TRUCK MAINT. ITEMS 409-6025-526.20-80 86.99 AUTO & TRUCK MAINT. ITEMS 409-6025-526.20-80 157.77 AUTO & TRUCK MAINT. ITEMS 409-6025-526.20-80 387.73 FIRST AID & SAFETY EQUIP.409-6025-526.20-80 131.58 CLOTHING & APPAREL 409-6025-526.20-80 145.12 HARDWARE,AND ALLIED ITEMS 409-6025-526.20-80 61.96 WORLDWIDE HEALTH ALLIANCES, INC SCHOOL EQUIP& SUPPLIES 409-6025-526.43-10 675.00 ZOLL MEDICAL CORPORATION HOSPITAL &SURG EQUIP SUPP 409-6025-594.64-10 35,849.89 SALE SURPLUS/OBSOLETE 409-6025-594.64-10 128.34 HOSPITAL &SURG EQUIP SUPP 409-6025-594.64-10 954.07 Medic I Division Total:$43,295.97 US BANK CORPORATE PAYMENT SYSTEM Bissell Carpet Cleaner 409-6027-526.31-01 179.29 Community Paramedic job p 409-6027-526.31-01 575.00 Page 17 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 21 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount Community Paramedicine Division Total:$754.29 Fire Department Total:$44,050.26 Medic I Utility Fund Total:$44,050.26 CASCADIA LAW GROUP MISC PROFESSIONAL SERVICE 413-7481-535.41-50 2,730.70 PKG LAW, PS MISC PROFESSIONAL SERVICE 413-7481-535.41-50 3,192.48 MISC PROFESSIONAL SERVICE 413-7481-535.41-50 8,637.50 Wastewater Remediation Division Total:$14,560.68 Public Works-WW/Stormwtr Department Total:$14,560.68 Harbor Clean Up Fund Total:$14,560.68 AIR FLO HEATING COMPANY INC CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00 ALL WEATHER HEATING AND COOLING CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00 CITY REBATE-HEAT PUMP 421-7121-533.49-86 400.00 CITY REBATE-HEAT PUMP 421-7121-533.49-86 700.00 CITY REBATE-HEAT PUMP 421-7121-533.49-86 700.00 CITY REBATE-HEAT PUMP 421-7121-533.49-86 1,600.00 CITY REBATES-HEAT PUMP 421-7121-533.49-86 700.00 BILL MAIR HEATING & AIR, INC CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00 CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00 CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00 DAVE'S HEATING & COOLING SVC CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00 CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00 CITY REBATES-DUCTLESS HEA 421-7121-533.49-86 800.00 TRACY'S INSULATION CITY REBATE-INSULATION 421-7121-533.49-86 395.40 Conservation Division Total:$10,895.40 Public Works-Electric Department Total:$10,895.40 Conservation Fund Total:$10,895.40 KENNEDY/JENKS CONSULTANTS ARCHITECTURAL&ENGINEERING 453-7488-594.65-10 61,136.41 CONSULTING SERVICES 453-7488-594.65-10 1,349.19 Wastewater Projects Division Total:$62,485.60 Public Works-WW/Stormwtr Department Total:$62,485.60 WasteWater Utility CIP Fund Total:$62,485.60 KPFF CONSULTING ENGINEERS CONSULTING SERVICES 454-7588-594.65-10 38,054.50 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 454-7588-591.71-10 300,000.00 FINANCIAL SERVICES 454-7588-592.83-10 148,700.00 Solid Waste Coll Projects Division Total:$486,754.50 Page 18 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 22 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount Public Works-Solid Waste Department Total:$486,754.50 Solid Waste Utility CIP Fund Total:$486,754.50 US BANK CORPORATE PAYMENT SYSTEM Bid Lgl Ad-Sewer Rehab 463-7489-594.65-10 112.18 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 463-7489-582.78-10 921,557.00 FINANCIAL SERVICES 463-7489-592.83-10 298,172.19 CSO Capital Division Total:$1,219,841.37 Public Works-WW/Stormwtr Department Total:$1,219,841.37 CSO Capital Fund Total:$1,219,841.37 ASSOCIATED PETROLEUM PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 16,954.88 FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 37.98 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 318.96 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 389.40 MCMASTER-CARR SUPPLY CO AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 95.82 N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 216.42 NAPA AUTO PARTS AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 9.47 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 237.10 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 518.88 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 (21.51) AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 333.19 O'REILLY AUTO PARTS AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 23.72 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 34.57 OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 205.87 PAPE-KENWORTH NORTHWEST, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 880.38 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 590.11 PETROCARD, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 342.72 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 552.75 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 1,002.64 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 689.48 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 335.69 SIRENNET.COM AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 1,535.06 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 1,535.06 SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 548.98 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 3,555.11 Page 19 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 23 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount WESTERN PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 220.35 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 89.99 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 146.91 Division Total:$31,379.98 Department Total:$31,379.98 AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 18.01 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 28.59 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 76.11 ANGELES COLLISION REPAIR AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 551.80 EXTERNAL LABOR SERVICES 501-7630-548.34-02 181.80 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.28 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.28 COPY CAT GRAPHICS & SIGNS AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 597.30 DAREN'S POINT S EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.44 EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.44 EXTERNAL LABOR SERVICES 501-7630-548.34-02 72.84 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 636.46 EXTERNAL LABOR SERVICES 501-7630-548.34-02 116.14 EXTERNAL LABOR SERVICES 501-7630-548.34-02 286.10 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 204.49 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 165.32 JENNINGS EQUIPMENT INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 554.40 LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,424.65 EXTERNAL LABOR SERVICES 501-7630-548.34-02 29.38 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 18,054.10 EXTERNAL LABOR SERVICES 501-7630-548.34-02 738.44 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 925.17 EXTERNAL LABOR SERVICES 501-7630-548.34-02 423.51 EXTERNAL LABOR SERVICES 501-7630-548.34-02 58.63 EXTERNAL LABOR SERVICES 501-7630-548.34-02 119.45 MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 36.94 MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 242.34 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 132.06 N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 97.70 OFFICE DEPOT OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 5.87 Page 20 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 24 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount OFFICE DEPOT OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 20.91 OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 509.31 OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 61.01 OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 225.79 PRICE FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 268.10 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 274.12 RUDDELL AUTO MALL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 120.89 TACOMA DODGE CHRYSLER JEEP AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 752.58 EXTERNAL LABOR SERVICES 501-7630-548.34-02 2,545.71 US BANK CORPORATE PAYMENT SYSTEM Chrysler diagnostic softw 501-7630-548.48-02 50.00 Bridge toll-acct replenis 501-7630-548.45-21 60.00 WESTERN PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 402.45 Equipment Services Division Total:$31,145.91 Public Works Department Total:$31,145.91 Equipment Services Fund Total:$62,525.89 CENTURYLINK-QWEST 10-05 A/C 206Z050031846B 502-2081-518.42-10 2,746.52 EMM CREATIVE ACCIS FALL CONFERENCE VIR 502-2081-518.43-10 125.00 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES & ACCESS 502-2081-518.45-31 272.00 OFFICE MACHINES & ACCESS 502-2081-518.45-31 2,633.71 US BANK CORPORATE PAYMENT SYSTEM USB fingerprint reader 502-2081-518.31-80 49.94 AV Credenza 502-2081-518.31-80 1,761.07 Bracket for cash drawer 502-2081-518.31-80 86.53 USB Cable 502-2081-518.31-80 8.52 Webex subscription 502-2081-518.42-10 418.88 USB Cable/Wall plate for 502-2081-518.31-80 170.98 Hammer drill/hackzall too 502-2081-518.35-01 600.72 Optical transceiver 10GB 502-2081-518.31-80 208.00 Car charger for MS Surfac 502-2081-518.31-80 21.74 Internet Access redundanc 502-2081-518.42-10 110.00 MS wireless disp adapter 502-2081-518.31-80 135.99 Portable hard drives 502-2081-518.31-80 600.29 WebEx subscription 502-2081-518.42-10 418.88 Information Technologies Division Total:$10,368.77 PUD #1 OF CLALLAM COUNTY RADIO & TELECOMMUNICATION 502-2083-518.47-10 53.57 Wireless Mesh Division Total:$53.57 Page 21 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 25 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount Finance Department Total:$10,422.34 Information Technology Fund Total:$10,422.34 AWC EMPLOYEE BENEFITS TRUST L1 MED/DEN/VIS PREMIUMS 503-1631-517.46-34 8,040.92 LIFE INSURANCE 503-1631-517.46-32 1,707.75 LTD 503-1631-517.46-31 5,317.97 MED/DEN/VIS PREMIUMS 503-1631-517.46-30 203,045.64 HSA BANK Service Fee 503-1631-517.46-30 31.50 Service Fee 503-1631-517.46-30 342.50 Employer Contribution 503-1631-517.46-30 1,500.00 MISC EMPLOYEE EXPENSE REIMBURSEMENT REIMBURSEMENT FOR WELLNES 503-1631-517.41-51 300.00 REDACTED Disability Board-Oct 503-1631-517.46-35 20.00 Disability Board-Oct 503-1631-517.46-35 216.54 Disability Board-Oct 503-1631-517.46-35 897.00 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 124.50 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 136.50 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 145.10 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 154.10 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 169.10 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 170.10 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 170.10 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 170.10 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 170.10 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 444.10 REIMBURSE MEDICARE-OCT 503-1631-517.46-35 669.10 Other Insurance Programs Division Total:$225,009.22 DEPARTMENT OF LABOR & 3RD QTR DEPT OF L&I QUART 503-1661-517.49-50 122,718.96 Page 22 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 26 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount INDUSTRIES Worker's Compensation Division Total:$122,718.96 MISC CLAIM SETTLEMENTS IN HOUSE LIABILITY CLAIM 503-1671-517.49-98 234.19 IN HOUSE LIABILITY CLAIM 503-1671-517.49-98 1,177.81 Comp Liability Division Total:$1,412.00 Self Insurance Department Total:$349,140.18 Self-Insurance Fund Total:$349,140.18 AWC EMPLOYEE BENEFITS TRUST SUPPLEMENTAL LIFE 920-0000-231.53-30 574.70 CHAPTER 13 TRUSTEE Case #21-10696 920-0000-231.56-90 358.00 EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 595.00 EMPLOYMENT SECURITY DEPT WA PFML PREMIUMS 3RD QTR 920-0000-231.53-50 37,352.98 EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 22,359.49 FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 266.17 PAYROLL SUMMARY 920-0000-231.50-10 76,891.57 FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 20.28 PAYROLL SUMMARY 920-0000-231.50-20 350.22 PAYROLL SUMMARY 920-0000-231.50-20 93,295.12 HSA BANK Employee Contribution 920-0000-231.52-40 3,681.54 PAYROLL SUMMARY 920-0000-231.53-11 100.00 PAYROLL SUMMARY 920-0000-231.53-12 301.54 JOHN HANCOCK LIFE INSURANCE CO PAYROLL SUMMARY 920-0000-231.52-25 1,635.44 LEOFF PAYROLL SUMMARY 920-0000-231.51-21 33,046.47 MISSION SQUARE-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 27,329.08 OFFICE OF SUPPORT ENFORCEMENT PAYROLL SUMMARY 920-0000-231.56-20 260.76 PERS PAYROLL SUMMARY 920-0000-231.51-10 833.21 PAYROLL SUMMARY 920-0000-231.51-11 14,016.31 PAYROLL SUMMARY 920-0000-231.51-12 22.22 PAYROLL SUMMARY 920-0000-231.51-12 79,491.34 TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 2,132.00 PAYROLL SUMMARY 920-0000-231.54-10 2,107.00 UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 200.00 WSCFF/EMPLOYEE BENEFIT TRUST PAYROLL SUMMARY 920-0000-231.53-20 2,025.00 Division Total:$399,245.44 Page 23 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 27 City of Port Angeles City Council Expenditure Report Between Oct 22, 2022 and Nov 4, 2022 Vendor Description Account Number Amount Department Total:$399,245.44 Payroll Clearing Fund Total:$399,245.44 Total for Checks Dated Between Oct 22, 2022 and Nov 4, 2022 $6,012,683.34 Page 24 of 24 Nov 9, 2022 10:36:51 AMNovember 15, 2022 E - 28 Date: November 15, 2022 To: City Council From: Mike Healy, Interim Director of Public Works & Utilities Subject: 2020-2021 Structural Engineering Services, Sargent Engineers, Inc., PSA-2019-38 Amendment 2 Background / Analysis: On October 1, 2019 City Council approved a Professional Service Agreement with Sargent Engineers to provide design support for the City Pier Railing Project, Laurel Street Stairs Project and routine federally required bridge safety inspections. Design work has been completed in the City Pier Railing Project. Additional funds and time are required to finalize the design of the Laurel Street Stairs Project and complete 2023 bridge inspections. Sargent Engineers, Inc will perform three more tasks as part of this agreement: • Task 4 will provide final design plans, special provisions, and estimate for the Laurel Street Stairs Replacement (project TR 0101). Additional services for 2023 for stair landing design are included. • Task 5 will provide on call professional structural engineering and technical services as required by City Staff through December 31, 2023. This will facilitate timely response by the contract to attend to unforeseen structural engineering needs of the City. • Task 6 will provide bridge engineered inspections service for 2023. Professional Services Rationale: The tasks supported by this Professional Services Agreement require personnel with specialized structural engineering knowledge, as well as several other unique skill sets the City does not currently retain in-house. Summary: The City has a current agreement with Sargent Engineers to perform federally required bridge inspections and design services on the City Pier Railing and Laurel Street Stairs Projects which expires at the end of this year. This proposed amendment would revise the original scope of work to include an additional year (2023) of bridge inspections and complete the design of the Laurel Street Stairs Project (TR0101). Funding: Funding for bridge inspections is included in the proposed 2023 budget under account (102- 7230-542-4150). Funding for the Laurel Street Stair Replacement Project is included in the approved CFP 2023-2028 budgets (TR0101). Recommendation: Approve Amendment 2 to the 2020- 2021 Structural Engineering Professional Services Agreement with Sargent Engineers increasing the total contract value by $47,721 to a new not to exceed amount of $186,673 and authorize the City Manager to sign the Amendment and to make minor modifications to it if necessary. November 15, 2022 E - 29 Funding Overview: The table below identifies the tasks and the additional amount for the proposed scope of work for Amendment 2. Task Amendment 2 Amount Task 4 - Laurel Street Stairs (CFP, TR 0101) $11,912 Task 5 - Directed Structural Engineering Services $20,000 Task 6 – Bridge Inspections $15,809 TOTAL $47,721 November 15, 2022 E - 30 CONTRACT NO PSA-2019-38, AMENDMENT NO. 2 [FORM REVISED 7/2017] Page 1 of 6 AMENDMENT NO. 2 TO THE SERVICE AGREEMENT BETWEEN THE CITY OF PORT ANGELES AND SARGENT ENGINEERS, INC PSA-2019-38 RELATING TO: STRUCTURAL ENGINEERING SERVICES THIS AMENDMENT NO. 2 is made and entered into by and between THE CITY OF PORT ANGELES, a non-charter code city and municipal corporation of the State of Washington, (hereinafter called the “CITY”) and SARGENT ENGINEERS, Inc, a corporation authorized to do business in the State of Washington (hereinafter called the “CONSULTANT”). NOW, THEREFORE, in consideration of the representations and the terms, conditions, covenants, and agreements set forth in the original AGREEMENT, Amendment No. 1, and this Amendment No. 2, the parties hereto agree as follows: SECTION 1 The CITY entered into the existing AGREEMENT with the CONSULTANT on 10/17/2019, (the AGREEMENT). The AGREEMENT was subsequently amended by Amendment No. 1 on 11/02/2021. SECTION 2 I REVISED SCOPE OF SERVICES Due to the City’s desire to expand the size of the Laurel Street Stairway Replacement, as well as the continuing need of the City to receive professional structural civil engineering services and technical services beyond the resources currently available through City staff, and the City’s need for certain bridge inspections through 2023, the scope of professional services to be performed and the results to be achieved by the CONSULTANT pursuant to the AGREEMENT shall be amended to include the attached Exhibit A1 to Amendment 2. The extra work in Exhibit A1 is in addition to the Tasks in Exhibit A – Scope of Services and Project Schedule in the original Agreement. The Scope of Services shall include all services and material necessary to accomplish the work. This amendment is made for the mutual benefit of both parties. II REVISED TIME OF PERFORMANCE Completion of Tasks 1 through 5 which are detailed in the “Scope of Services and Project Schedule” of the Structural Engineering Services Agreement and are related to structural civil engineering services were unavoidably delayed due to outside factors, in part caused by COVID- 19, beyond the control of the CITY or the CONSULTANT. Further, the addition of Task 6 to the Scope of Services of the AGREEMENT via this Amendment No.2, necessitates extending the completion date of the AGREEMENT. November 15, 2022 E - 31 CONTRACT NO PSA-2019-38, AMENDMENT NO. 2 [FORM REVISED 7/2017] Page 2 of 6 Therefore, both parties agree to amend the time of performance in Section IV of the AGREEMENT to read: The duration of the AGREEMENT shall extend through December 31, 2023. III REVISED MAXIMUM COMPENSATION The CONSULTANT’S total compensation and reimbursement for this Amendment are stated in the attached Exhibit B1 of the Amendment. The maximum compensation amount referenced in Section VI of the Agreement is amended from $138,952 to $186,673, an increase of $47,721. The budget for any Task may be further adjusted by mutual agreement without an amendment to the Agreement, as long as the maximum compensation amount of $186,673 is not exceed. IV EXHIBITS AND SIGNATURES This Amendment together with the original Agreement and Amendment No.1, including their exhibits, constitutes the entire Agreement, supersedes all prior written or oral understandings, and may only be changed by written amendment executed by both parties. The following exhibits are hereby made part of the Amendment 2. Exhibit A1 - Scope of Services Exhibit B1 - Budget Summary Exhibit C1 – 2023 Budget Exhibit D1 – 2023 Rate Sheet SECTION 3 Except as modified herein, the original AGREEMENT, as amended, is confirmed and ratified. In WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 to the Agreement as of the date and year of the last signature affixed below. CITY OF PORT ANGELES By: _______________________________ SARGENT ENGINEER, Inc By:________________________________ Nathan West City Manager Date:______________________________ Printed Name: _______________________ Title: _______________________________ APPROVED AS TO FORM: ___________________________________ City Attorney Date: _______________________________ November 15, 2022 E - 32 CONTRACT NO PSA-2019-38, AMENDMENT NO. 2 [FORM REVISED 7/2017] Page 3 of 6 ATTEST: ___________________________________ City Clerk EXHIBIT A1 SCOPE OF SERVICES This scope of services provides technical support to the City’s engineering office for Structural Engineering Services Project. Services include updating existing bridge inspections to meet FHWA requirements by end of 2023. Task 4: Laurel Street Stairway Replacement (TR0101) – Provide additional services for stair landing design. Task 5: Directed Services – continue providing on call professional structural civil engineering services and technical services as required by City staff through December 31, 2023. Task 6: 2023 Bridge Inspections – Provide bridge inspections for 2023 for the following bridges: Marine Drive Bridge, Tumwater Bridge, 8th Street and Valley Bridge, 8th Street and Tumwater Bridge, Lauridsen Bridge and Peabody Creek Bridge, Francis Street Trestle. November 15, 2022 E - 33 CONTRACT NO PSA-2019-38, AMENDMENT NO. 2 [FORM REVISED 7/2017] Page 4 of 6 EXHIBIT B1 BUDGET Budget Breakdown Task Additional 2023 Cost Estimate Task 4 Laurel Street Stairway Replacement – Stair Landings Design $11,912 Task 5 Directed Services $20,000 Task 6 2023 Bridge Inspections $15,809 Total $47,721 END OF EXHIBIT November 15, 2022 E - 34 CONTRACT NO PSA-2019-38, AMENDMENT NO. 2 [FORM REVISED 7/2017] Page 5 of 6 EXHIBIT C1 2023 BDGET November 15, 2022 E - 35 CONTRACT NO PSA-2019-38, AMENDMENT NO. 2 [FORM REVISED 7/2017] Page 6 of 6 EXHIBIT D1 2023 Rate Sheet November 15, 2022 E - 36 Date: November 15, 2022 To: City Council From: Mike Healy, Interim Director of Public Works & Utilities Subject: Water System Modeling Support PSA-2019-11 Contract Amendment 4 Background / Analysis: In conjunction with the City’s 2018 Water System Plan update, the City upgraded its water system model. The water system model is used for planning, evaluation and confirmation of water system improvement requirements for City water capital projects, and proposed developments. The proposed amendment extends RH2’s services through 2024 and adds funding to the Technical Assistance/Directed Services task, which provides engineering and technical support for water system modeling. The purpose of this amendment is to continue the availability of RH2’s services through the calendar year 2024 and to facilitate timely response by the Consultant for water system modeling support services. All work under this task is issued through a Directed Services order. The contract agreement history is described in the table below: Contract Approval Date Approval Contract Amount Task Original Contract 06/05/2019 City Manager $24,000.00 • Calibrate water system model • Directed Services Task 1st Amendment 12/17/2019 City Council Increase to $84,000.00 • Unidirectional flushing task • Add funds to Directed Services Task 2nd Amendment 11/30/2020 City Manager Time-only extension • Extend Expiration Date to 12/31/2021 3rd Amendment 12/21/2021 City Council Increase to $94,000.00 • Extend Expiration Date to 12/31/2022 • Add funds to Directed Services Task Summary: The purpose of this memo is to receive City Council approval for an amendment to a Professional Services Agreement (PSA) for Water System Modeling Support services provided by RH2 Engineering, Inc. of Bothell, WA. Services provided under the agreement include, but are not limited to, reviews of the City’s water system for proposed developer extensions; hydraulic analyses; and other Water Utility related services not yet identified. Funding: Funds necessary to complete the work are included in the proposed 2023 budget and allocated in the Water Utility Professional/Contract Services Account (402-7380-534-4150). This new 2-year contract amendment has a total not to exceed amount of $20,000 for the years 2023 through 2024. The maximum expendable for each year is set at $10,000. This amendment will increase the not-to-exceed PSA amount by $20,000.00 to a new not-to-exceed amount of $114,000.00. Recommendation: Award the Professional Service Agreement Amendment 04 for the Water System Modeling Support to RH2 Engineering, Inc. of Bothell, WA; increase the total contract value by $20,000.00 to a new not-to-exceed amount of $114,000.00; extend the agreement expiration date to December 31, 2024; and authorize the City Manager to execute and to make minor modifications to the agreement as necessary. November 15, 2022 E - 37 4rd Amendment 11/15/2022 City Council Increase to $114,000.00 • Extend Expiration Date to 12/31/2024 • Add funds to Directed Services Task Professional Services Rationale: The tasks supported by this Professional Services Agreement require personnel with water system modeling specializations, as well as several other unique skill sets the City does not currently retain in-house. For this reason, the City is seeking outside support. Funding Overview: Funds necessary to complete the work are included in the proposed 2023 budget and allocated in the Water Utility Professional/Contract Services Account (402-7380-534-4150). This new 2-year contract amendment has a total not to exceed amount of $20,000 for the years 2023 through 2024. The maximum expendable for each year is set at $10,000. This amendment will increase the not-to- exceed PSA amount by $20,000.00 to a new not-to-exceed amount of $114,000.00. November 15, 2022 E - 38 CONTRACT NO PSA-2019-11, AMENDMENT NO. 4 Page 1 of 5 AMENDMENT NO. 4 TO THE SERVICE AGREEMENT BETWEEN THE CITY OF PORT ANGELES AND RH2 ENGINEERING, INC. PSA-2019-11 RELATING TO: WATER SYSTEM MODELING SUPPORT SERVICES THIS AMENDMENT NO. 4 is made and entered into by and between THE CITY OF PORT ANGELES, a non-charter code city and municipal corporation of the State of Washington, (hereinafter called the “CITY”) and RH2 Engineering, Inc., a Washington corporation authorized to do business in the State of Washington (hereinafter called the “CONSULTANT”). NOW, THEREFORE, in consideration of the representations and the terms, conditions, covenants and agreements set forth in the original AGREEMENT, Amendment Nos. 1, 2 and 3, and this AMENDMENT, the parties hereto agree as follows: SECTION 1 The CITY entered into the existing Water Modeling Support Services Agreement (the AGREEMENT) with the CONSULTANT on 6/5/19. The AGREEMENT was subsequently amended on 12/30/2019 (AMENDMENT 1), 11/30/2020 (AMENDMENT 2), and 12/27/2021 (AMENDMENT 3). SECTION 2 I EXTRA WORK Due to the evolving nature of the Water Systems Model, it has become necessary for the City to require additional engineering services to monitor the performance of the system. Therefore, the scope of professional services to be performed and the results to be achieved by the CONSULTANT pursuant to the AGREEMENT shall be amended to include the attached Exhibit A4 to Amendment 4. The extra work in Exhibit A4 is in addition to the Tasks in Exhibit A – Scope of Services in the original Agreement. The Scope of Services shall include all services and material necessary to accomplish the work. II TIME OF PERFORMANCE The Time of Performance is to be extended; the work for all Tasks shall be completed by December 31, 2024. III MAXIMUM COMPENSATION November 15, 2022 E - 39 CONTRACT NO PSA-2019-11, AMENDMENT NO. 4 Page 2 of 5 The CONSULTANT'S total compensation and reimbursement for this Amendment is stated in the attached Exhibit B4 of this Amendment. The maximum compensation amount, referenced in Section VI of the Agreement, is amended from $94,000 to $114,000, an increase of $20,000. The budget for any Task may be further adjusted by mutual agreement without an amendment to the Agreement, as long as the maximum compensation amount of $114,000 is not exceeded. IV EXHIBITS AND SIGNATURES This Amendment together with the original Agreement and Amendment Nos. 1, 2 and 3, including their exhibits, constitutes the entire Agreement, supersedes all prior written or oral understandings, and may only be changed by written amendment executed by both parties. The following exhibits are hereby made part of the Amendment. Exhibit A4 – Scope of Work Exhibit B4 – Budget Summary Exhibit C4 – 2023 Consultant Time Plus Expense Rate Schedule SECTION 3 Except as modified herein, the original AGREEMENT is confirmed and ratified. In WITNESS WHEREOF, the parties hereto have executed this Amendment No. 4 to the Agreement as of the date and year of the last signature affixed below. CITY OF PORT ANGELES By: _______________________________ RH2 ENGINEERING INC. By:________________________________ City Manager Date:______________________________ Printed Name: _______________________ Title:_______________________________ ATTEST: ___________________________________ City Clerk Date:_______________________________ APPROVED AS TO FORM: ___________________________________ City Attorney November 15, 2022 E - 40 CONTRACT NO PSA-2019-11, AMENDMENT NO. 4 Page 3 of 5 EXHIBIT A4 SCOPE OF WORK Task 2 – Water System Modeling Directed Services Provide engineering services, at the specific direction of authorized City staff. Such services include, but are not limited to: reviews of its water system for proposed developer extensions; hydraulic analyses; and other services not yet expressly identified. Subsequent written authorizations will be developed by RH2 for future work on an as needed basis. Deliverables will be requested by the City at the time that notice to proceed is granted for a given task. November 15, 2022 E - 41 CONTRACT NO PSA-2019-11, AMENDMENT NO. 4 Page 4 of 5 END OF EXHIBIT A4 EXHIBIT B4 BUDGET CONSULTANT will perform the scope of work in Exhibit A1 on an hourly basis per Exhibit C4 – Schedule of Rates and Charges. Task Previous Budget 2023 Budget 2024 Budget Total 1. Water System Model Calibration $22,000 - - $22,000 1.1 Unidirectional Flushing Program (Amendment 1) $60,000 - - $60,000 2. Water System Modeling Directed Services $12,000 $10,000 $10,000 $32,000 Total Annual Contract Amount $114,000 END OF EXHIBIT B4 November 15, 2022 E - 42 CONTRACT NO PSA-2019-11, AMENDMENT NO. 4 Page 5 of 5 EXHIBIT C4 – Consultant Time Plus Expense Rate Schedule 2023 Rate Schedule Consultant Labor Costs and Non-Salary Reimbursable Costs are shown on the following page. END OF EXHIBIT C4 November 15, 2022 E - 43 Date: November 15, 2022 To: City Council From: Mike Healy, Interim Director of Public Works & Utilities Subject: Material Purchase: Traffic Signal Cabinet Background / Analysis: This procurement is to replenish the transportation traffic signal cabinet inventory. The City operates and maintains 25 traffic signals within the City. The traffic signal cabinet will be used for existing or new traffic signal upgrades when needed. Long procurement lead times are impacting the availability for signal control equipment. Purchasing a spare traffic cabinet will allow for timely repairs should an existing traffic cabinet malfunction or be hit by a vehicle. As a cooperative participating member of WSPC, the City is able to piggyback on contracts awarded to save time, obtain better prices, and contract terms. Pricing from the WSPC contract # 04616 is summarized below: Vendor Description Qty Unit Price Total Price Western Systems, Traffic Signal Cabinet 1 29,228.71 $32,118.84.00 Including shipping ($292.28) and Sales tax (8.8%) Funding Overview: Funds are available in the 2022 Street Division budget for this purchase. Summary: The purpose of this memo is to purchase a new traffic signal cabinet in an effort to maintain an inventory of working traffic signal supply to provide reliable and cost-effective service during this time of supply chain delays and high inflation. Through the City’s membership with the Washington State Purchasing Cooperative (WSPC), Western Systems of Everett, WA was selected from the cooperative vendor list, Contract No. 04616. Funding: The 2022 Street Division budget has funds remaining for this purchase. Recommendation: Approve and authorize the City Manager to sign a contract with Western Systems of Everette, WA for the purchase of a new traffic signal cabinet in the amount of $32,118.84, including sales tax, and to make minor modifications to the contract as necessary. November 15, 2022 E - 44 Date: November 15, 2022 To: City Council From: Derrell Sharp, Fire Chief Subject: Association of Washington Cities Grant Funding Opportunity Background / Analysis: Port Angeles Fire Department (PAFD) and Olympic Peninsula Community Clinic (OPCC) have partnered to gain approval from the Law Enforcement Assisted Diversion (LEAD) National Bureau to pilot the first-ever LEAD Fire program in Port Angeles. The primary goals of the program are to identify community members who inappropriately utilize the emergency response system (a divertible offense), then provide access to services through other means, resulting in fewer 911 calls, fewer EMS dispatches and a diversion of behaviors that over time have been shown to result in law enforcement engagement. The over-arching goals are to improve health outcomes for the community members served by the program and, by extension, for the entire community by allowing emergency services to be readily available to community members in actual need. One key component of the LEAD Fire team is a medical/behavioral provider who can provide bridge services to participants who are unable to successfully access and maintain timely care using a traditional office-based provider. Having the wage of the provider covered is critical because the services they will provide are necessarily non-billable. Services may occasionally be provided in-clinic, but most often will be delivered on-site (either in-home, on the street, in a campsite or at a shelter) or via telemedicine. Summary: The Association of Washington Cities (AWC) has offered a grant in the amount of $235,200 to the Port Angeles Fire Department. The grant is to be used for the establishment of an Alternative Response Team (ART) pilot program. The goals of the ART program include reduced number of service calls and reduced utilization of hospital emergency department by program participants, overall reduction in the number of EMS dispatches, greater than 50% linkage to referred services, establishment with healthcare and/or behavioral health care and, ultimately, improved health outcomes for participants through an intensive case management partnership with Olympic Peninsula Community Clinic (OPCC). Funding: Port Angeles Fire has been selected to receive $235,200 to be passed through to OPCC for the following partnership expenses. •Supplies and Equipment in the amount of $7,200.00 •Transportation expenses in the amount of $8,000 •Contracted Services in the amount of $220,000 Recommendation: Accept the grant offered by AWC in the amount of $235,200 for development and pilot of an Alternative Response Team and authorize the City Manager to sign the grant funding contract, to implement and approve all actions necessary to accomplish the purposes of the grant, and to make minor modifications to the contract if necessary. November 15, 2022 E - 45 Patient encounters are not time-limited, and may stretch well beyond a typical office appointment in today’s medical provision environment. This style and method of care has shown to be a best practice in cases with the OPCC AJA program, resulting in better patient stability and greater likelihood of accessing traditional, office-based services after stabilization. During the first year of providing services, LEAD Fire will be able to collect baseline metrics which will provide the basis for future, ongoing funding applications. The LEAD Fire program utilizes a standard LEAD case management service model, with the exception of the referral point, which will be PAFD, rather than a law enforcement or criminal justice agency. In addition to relying on the LEAD model, LEAD Fire will utilize local best practices (largely refinements of the LEAD model) developed by the OPCC REdisCOVERY team over the past seven years. Administration and supervision for the LEAD Fire program will be provided by the OPCC Executive Director, T. Scott Brandon. Staffing for outreach, case management, geriatric specialist and medical/behavioral provider positions will be filled by OPCC using criteria and protocols established within other alternative response programs run by the clinic. The LEAD Fire program will be jointly managed by PAFD Chief Derrell Sharp and OPCC Executive Director T. Scott Brandon. Sharp (or his delegate) and Brandon will co-chair the LEAD Fire Policy Coordinating Committee and will regularly meet to coordinate program direction and activities. Sharp will report program results to Port Angeles City Manager Nathan West, and as appropriate to the City Council. Sharp and Brandon will report program results to the Council at the midpoint and conclusion of the program pilot. PAFD Community Paramedics will provide appropriate referrals to OPCC outreach, case management and/or geriatric specialist staff. Community Paramedics, as available and in appropriate cases, will provide on-site medical care for program participants. OPCC staff will provide intensive case management and other supporting services to program participants in an effort to reduce over-reliance on the emergency response system. OPCC medical/behavioral provider(s) will deliver interim “bridge” care to participants who are unable to successfully access services through traditional, office-based providers. The City of Port Angeles, through PAFD, will hold OPCC accountable for agreed-upon activity and outcome metrics through the duration of the program. When a deficiency is identified, OPCC will have 60 days to correct the issue. City of Port Angeles and PAFD will support OPCC as necessary and appropriate in meeting the metrics and guidelines of the program. Funding Overview: AWC has approved a $235,200 grant that is payable over a six month performance period. November 15, 2022 E - 46 Date: November 15, 2022 To: City Council From: Nathan West, City Manager Sarina Carrizosa, Finance Director Subject: Ordinance Levying 2022 Property Tax for Collection in 2023 Background / Analysis: In accordance with state law, the 2023 Preliminary Budget was filed with the City Clerk on October 7, 2022. In addition, a presentation of estimated 2023 Revenues was provided to Council at a public hearing on October 18th. This presentation included a brief summary of the property tax increase anticipated in 2023, including the assumption of a 1% increase and the additional excess levy of $0.10 per every $1,000 for the Firemen’s Pension. State law also requires that the City levy property taxes before November 30th each year. The property tax ordinance is scheduled for adoption at the November 15th Council meeting. Additionally, tonight’s public hearing will include an opportunity for comments on the 2022 levying of property tax collection in 2023. Tonight’s meeting also includes the recommendation to pass the resolution authorizing a tax increase of 1%, or $48,964.43. Additionally, tonight’s public hearing will include an opportunity for comments on the 2022 levying of property tax collection in 2023. Summary: In accordance with State law the City of Port Angeles is required to levy property taxes before November 30. During tonight’s meeting there will be a presentation on property taxes, and an opportunity for the public to comment on the proposed 1.0% increase to the levy during the public hearing. This year City Staff is also recommending the City levy funds for the Firemen’s Pension excess levy of $0.10 per every $1,000 of assessed valuation. This is the second reading of the property tax ordinance and the reading of the resolution authorizing the tax increase of 1.0%. Funding: Property tax is the City’s largest source of funding for general City services. Total property tax collection for 2023 is estimated to be $5,235,600 of which $244,300 is anticipated for the excess Firemen’s Pension Levy. Recommendation: It is recommended tonight that the City Council should: 1. Continue the Public Hearing from the November 1st meeting. 2. Close the Public Hearing. 3. Conduct the second reading of the Ordinance levying property tax for collection in 2023. 4. Adopt the Ordinance. 5. Pass the resolution authorizing the tax increase of 1.0%, or $48,964.43. November 15, 2022 F - 1 The City Council by simple majority vote can increase the regular property tax levy by the lesser of one percent, or the amount of the implicit price deflator (IPD). For 2023 collection, the IPD is 6.457%. This means the maximum allowable increase in 2023 is 1.0%. The estimated value of a 1% increase in property tax collection in 2023 is approximately $49,000. Per section 2.13 of the City’s Financial Policies Council has directed the incorporation of the 1% increase on an annual basis. The City is also able to collect property tax on the value of new construction added during the past year, this is estimated at $44,100 in 2023. These estimations are subject to change until Clallam County certifies the tax levy. City Council has also directed Staff to include the Firemen’s Pension property tax levy in the amount of $0.10 per every $1,000 of assessed valuation to the 2023 Property Tax levy. The City is eligible to levy up to $0.225 per every $1,000 of assessed valuation without voter approval because the City funds a Firemen’s Pension. The revenue collected must offset Firemen’s Pension costs and/or LEOFF 1 medical expenses. Total estimated revenue collection from this action is estimated at $244,300. Staff is recommending this excess levy sunsets after a period of ten years. Funding Overview: Property tax is the City’s largest source of funding for general City services. Total property tax collection for 2023 is estimated to be $5,235,600 of which $244,300 is anticipated for the excess Firemen’s Pension Levy. Attached: Ordinance Levying 2022 Property Tax for Collection in 2023. Resolution authorizing the tax increase of 1.0%. November 15, 2022 F - 2 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, levying regular ad valorem property taxes for collection in the fiscal year 2023, and directing the City Clerk to certify said amount to the Board of Clallam County Commissioners. WHEREAS, the City Council intends to levy property taxes for collection in 2023. WHEREAS, the City Council has adopted a Resolution pursuant to RCW 84.55.120 authorizing for the 2023 levy a 1%, or $48,964.43, increase over the actual levy for 2022. WHEREAS, the City’s actual levy amount form the previous year was $4,896,443.02; and, WHEREAS, the City’s population is greater than 10,000, NOW, THEREFORE, the City Council of the City of Port Angeles do hereby ordain as follows: Section 1. The amount of the actual levy for the fiscal year commencing January 1, 2023 shall be an increase of $48,964.43 which is a 1 percent increase from the previous year, plus: Additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state-assessed property, any annexations that have occurred and refunds made. Section 2. In addition to the 1% increase provided in the preceding Section, for support of the Firemen’s Pension, the City also levies for collection in 2023 the amount of $0.10 per every $1,000 of assessed valuation. Section 3. The City Clerk is hereby directed to certify to the Board of Clallam County Commissioners the amount of ad valorem taxes to be levied for the fiscal year commencing January 1, 2023, as set forth in Section 1 of this Ordinance. Section 4. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the ___ day of November 2022. Kate Dexter, Mayor November 15, 2022 F - 3 ATTEST: _____________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _____________________________ William E. Bloor, City Attorney PUBLISHED: ,2022 (By Summary) November 15, 2022 F - 4 1 RESOLUTION NO. ________ A RESOLUTION of the City Council of the City of Port Angeles, Washington, pursuant to RCW 84.55.120, authorizing an increase in the regular property tax levy for 2023. WHEREAS, the City Council of the City of Port Angeles has met and considered its budget for the calendar year 2023; and WHEREAS, the City Council on the 18th day of October, 2022, held a public hearing on revenue sources for the City’s 2023 current expense budget (General Fund); and WHEREAS, the population of Port Angeles is greater than 10,000; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that: Section 1. An increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2023 tax year; and Section 2. The dollar amount of the increase over the actual levy amount from the previous year shall be $48,964.43, which is a percentage increase of 1 percent from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of the state-assessed property, any annexations that have occurred and refunds made; and Section 3. In addition to the 1% increase provided in the preceding Section, for support of the Firemen’s Pension, the City also levies for collection in 2023 the amount of $0.10 per every $1,000 of assessed valuation. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of November, 2022. _______________________________ November 15, 2022 F - 5 2 Kate Dexter, Mayor ATTEST: ________________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _______________________________ William E. Bloor, City Attorney November 15, 2022 F - 6 Date: November 15, 2022 To: City Council From: Nathan A. West, City Manager Sarina Carrizosa, Finance Director Subject: Adoption of the 2023 Budget Background / Analysis: The approval of the annual budget each year is one of the most important decisions City Council makes. The budget process is extensive and begins in March of each year with the Capital Facilities Plan & Transportation Improvement Plan (CFP & TIP). A key component to the budget process is public input. The City of Port Angeles is required by RCW 35A.33.070 to hold a public hearing on the budget. State law also requires that the City Manager provide a balanced budget for Council review no later than November 1st of each fiscal (calendar) year. The 2023 Budget was delivered to Council and posted to the City website on October 7, 2022. To help prepare for the budget development and review process, a number of workshops and information have been conducted and provided to Council that focused on both the status of the 2022 Budget, including Budget Amendments #1 and #2, and the issues facing the City in the development of the 2023 City Manager Recommended Budget including the Budget Goals work session in July, the Capital Facilities Plan and Transportation Improvement Plan process and a work session on additional revenue options that may be utilized to balance the budget. Since the presentation of the 2023 Preliminary Budget on October 25th there have been a few minor changes to the Final budget presented tonight. These Summary: One of the most important Council decisions each year is the approval of the annual budget. The budget process is extensive and begins in March of each year with the Capital Facilities Plan & Transportation Improvement Plan (CFP & TIP). A key component is public input. The City of Port Angeles is required by RCW 35A.33.070 to hold a public hearing on the budget. There will be a brief presentation on the City Manager’s Recommended Budget for 2023 followed by a public hearing. The 2023 Budget has been available for citizen review since October 7, 2022. There was also a Revenue Sources presentation and Public Hearing on October 18th as well as a work session regarding the 2023 Budget on October 25, 2023. Funding: The 2023 Citywide Budget is set at $150,937,100 and is balanced. Recommendation: It is recommended tonight that the City Council should: 1. Open the Public Hearing on the 2023 Budget. 2. Continue the Public Hearing to the December 6th Council meeting; 3. Conduct the first reading of 2023 Budget Ordinance and continue to December 6th. November 15, 2022 F - 7 changes are outlined in detail in an attachment to this memo and are primarily the result of capital projects that will be deferred from 2022 into 2023. Achieving a balanced budget for 2023 was possible by focusing on Council goals and budget initiatives. In addition, the City Manager directed that staff focus on developing a sustainable budget that the City could afford going into 2023 and beyond while maintaining the City’s assets, continuing to build the City infrastructure and accomplishing Council driven goals outlined in the Strategic Plan. The 2023 budget was balanced with the use of General Fund reserves in the amount of $754,600 for one-time projects funded from 2021 budgetary savings and $292,000 from reserves until further discussion on new revenue options is complete. Additionally, funding from the American Rescue Plan Act funds for programs and services approved by City Council in 2021 to continue four temporary positions for a City Hall Attendant, a Communications/Records Specialist, a Housing Coordinator and a Project Manager. The budget includes $27.5 million for capital projects as outlined in the 2023-2028 Capital Facilities Plan. To further the development of a sustainable budget beyond 2023, the City will continue the strategic planning process, including re-examining new revenue options presented to Council to implement new growth, capacity and maintain programs and services within the budget. This process will help to lay out a roadmap to define the programs and services of the City, with affordable options for providing these services to the citizens of our community. In addition, City Council has identified capacity as a key priority in the Strategic Plan. During the 2023 Budget process City Staff identified areas that additional capacity can be accommodated in the budget. The Water and Wastewater divisions include an additional $130,000 for increased capacity to move projects forward and comply with mandates that do not have funding sources. Additionally, the 2023 Budget finalizes and incorporates decisions from 2022 that will promote and enhance capacity to directly provide better and expanded services to our community; including the addition of a position in the Stormwater fund, and reorganization to create an Assistant City Manager position. Pilot projects from 2022 have also been continued and funded in the 2023 Budget for a Clean-up crew, park security and code enforcement. All of which will directly benefit the residents and businesses in Port Angeles. Staff is requesting that City Council open the Public Hearing on the 2023 City Manager Recommended Budget, continue the public hearing until the regular meeting on December 6th to allow for additional public input, and conduct the first reading of the ordinance adopting the 2023 Budget. Funding Overview: The 2023 Citywide Budget is set at $150,937,100 and is balanced. Attached: List of Changes for the 2023 Final Budget. 2023 Budget Ordinance. Exhibit A. November 15, 2022 F - 8 City Council Memo (Attachment) - 2023 Budget Changes for Final Budget November 15, 2022 REVENUE EXPENSE CHANGES FOR FINAL BUDGET 310 5950 594 6510 - 50,000 Defer FD0315; Fire Station Garage Door Replacement into 2023 310 7910 594 6510 - 50,000 Defer GG0121; Broadband Improvement Feasibility Study into 2023 310 8985 594 6510 - 75,000 Defer GG0416; City Hall Fire Detection into 2023 310 8985 594 6510 - 50,000 Defer GG0516; Senior Center Fire Detection System into 2023 TOTAL CAPITAL IMPROVEMENT FUND - 225,000 312 4160 595 6510 - 21,400 Defer TR0909; Wayfinding Signage into 2023 312 7930 595 6510 - 500,000 Defer TR0115; N Street Chip Seal 5th to 18th Streets into 2023 312 7930 595 6510 - 200,000 Defer TR0121; Pavement Management Plan into 2023 312 7930 595 6510 - 400,000 Defer TR0316; 8th Street Chip Seal (A to I Streets) into 2023 312 7930 595 6510 - 460,000 Defer TR0405; Street and Alley Paving into 2023 312 7930 595 6510 - 450,000 Defer TR0518; I Street Chip Seal (5th to 16th Streets) into 2023 312 7930 595 6510 - 9,000 Defer TR0821; Facility Assessment into 2023 312 7930 595 6510 - 300,000 Defer TR0918; Downtown Tree/Sidewalk Replacement Phase III into 2023 312 7930 595 6510 - 30,000 Defer TR0120; N Street Solar Speed Display into 2023 TOTAL TRANSPORTATION BENEFIT DISTRICT FUND- 2,370,400 452 7388 594 6510 - 520,000 Defer WT0121; White Creek & 3rd St Crossing Main into 2023 452 7388 594 6510 - 635,400 Defer WT0221; Race Streeet Water Main Replacement South into 2023 452 7388 594 6510 - 200,000 Defer WT0319; Ground Water Resiliency Program into 2023 452 7388 594 6510 - 9,000 Defer WT0321; Facility Assessment into 2023 452 7388 594 6510 - 220,000 Defer WT0420; Ennis Creek Water Main Relocate into 2023 452 7388 594 6510 - 198,000 Defer WT0519; Water Treatment Plant Repairs into 2023 452 7388 594 6510 - 74,000 Defer WT0619; Peabody Reservoir Inlet Pipe Replacement into 2023 TOTAL WATER CAPITAL FUND - 1,856,400 453 7488 594 6510 - 165,000 Defer WW0420; WWTP Potable Water Air-Gap into 2023 453 7488 594 6510 - 9,000 Defer WW0121; Facility Assessment into 2023 453 7488 594 6510 - 220,000 Defer WW0520; Sanitary Force Main Relocate (Lees Creek) into 2023 453 7488 594 6510 - 138,400 Defer WW0122; Anaerobic Digester Roof Improvements into 2023 TOTAL WASTEWATER CAPITAL FUND - 532,400 454 7588 594 6510 - 9,000 Defer SW0221; Facility Assessment into 2023 TOTAL SOLID WASTE CAPITAL FUND - 9,000 456 7688 594 6510 - 9,000 Defer DR0121; Facility Assessment into 2023 456 7688 594 6510 - 40,000 Defer DR0215; Francis Street Outfall into 2023 456 7688 594 6510 - 93,000 Defer DR0804; Lincoln Park Big Boy Pond Study into 2023 456 7688 594 6510 - 450,000 Defer DR0322; Park Ave. Outfall to Peabody Creek into 2023 TOTAL STORMWATER CAPITAL FUND - 592,000 463 7489 594 6510 - 190,000 Defer WW0117; Francis Street Pigging Bypass into 2023 463 7489 594 6510 - 15,000 Defer WW0316; CSO 6 and 7 Reconstruction into 2023 TOTAL IT CAPITAL FUND - 205,000 502 2082 594 6510 - 36,000 Defer IT0119; Wireless Bridge into 2023 502 2082 595 6510 - 30,000 Defer IT0214; Record Mgmt System into 2023 502 2082 595 6510 - 100,000 Defer IT0320; ESRI Migration to Arc Pro into 2023 502 2082 595 6510 - 30,000 Defer IT0416; Cemetery Software into 2023 502 2082 595 6510 - 150,000 Defer IT0514; Data Storage Array Systems into 2023 502 2082 595 6510 - 30,000 Defer IT0617; Executime Scheduling Module into 2023 502 2082 595 6510 - 10,000 Defer IT0816; Facility Class Scheduling Software into 2023 502 2082 595 6510 - 60,000 Defer IT1018; UPS Replacement Disaster Recovery Data Center into 2023 TOTAL IT CAPITAL FUND - 446,000 - 6,236,200 2023 BUDGET - CHANGES FOR FINAL ACCOUNT TOTAL ALL FUNDS November 15, 2022 F - 9 -1- ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington, adopting the 2023 budget for the fiscal year ending December 31, 2023. WHEREAS, the City Manager of the City of Port Angeles completed and placed on file with the City Clerk an estimate of the amount of the moneys required to meet the public expenses, reserve funds, requirements and expenses of government of the City included in the 2023 City Manager’s recommended budget for the fiscal year ending December 31, 2023, as attached hereto as Exhibit “A”; and WHEREAS, a notice was published that the City Council would hold public hearings at the hour of 6:30 p.m., in the Council Chambers of Port Angeles City Hall, on Tuesday, November 15, 2022, and Tuesday, December 6, 2022, for the purpose of making and adopting a budget for fiscal year 2023 and giving taxpayers within the limits of the City of Port Angeles an opportunity to be heard upon said budget; and WHEREAS, the City Council did meet at said times and place, did conduct public hearings, and did then consider the matter of said proposed budget, NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: Section 1. The budget for the City of Port Angeles, Washington, for the year 2023 is hereby adopted at the fund level in its form and content as set forth in the document entitled “City of Port Angeles, Washington 2023, Budget,” a copy of which is on file in the Office of the City Clerk, and which is incorporated herein by this reference. November 15, 2022 F - 10 -2- Section 2. Estimated resources for each separate fund of the City of Port Angeles, and aggregate expenditures for all such funds for the year 2023 are set forth in summary form in Exhibit A that is attached hereto, and are hereby appropriated for expenditure by fund. Section 3. The City Clerk is hereby directed to keep on file the budget referred to in Section 2 above and to transmit a complete copy of the final budget to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 4. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener’s/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 5. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles, Washington, at a regular meeting of said Council on the ____th day of December, 2022. ______________________________ Kate Dexter, Mayor ATTEST: _______________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _______________________________ William E. Bloor, City Attorney PUBLISHED: , 2022 By Summary November 15, 2022 F - 11 CITY of PORT ANGELES 2023 Budget Ordinance - Exhibit A Fund Div.Name / Description Beginning Revenue Expenditures Ending Balance Balance GENERAL FUND (Note: Divisional totals for reference only) Fund Balance:6,703,665 5,949,065 001.1160 City Council 40,700 71,800 001.1210 City Manager 343,300 590,400 001.1211 Customer Commitment - 2,500 001.1220 Human Resources 104,300 304,300 001.1230 City Clerk 131,500 294,800 001.2001 Finance - Revenue 15,271,300 - 001.2020 Finance Administration 155,100 971,400 001.2023 Accounting 802,000 1,101,000 001.2025 Customer Service 1,329,100 1,283,200 001.2070 Reprographics 37,900 46,600 001.3030 City Attorney 217,200 595,300 001.3012 Jail Contributions - 1,041,100 001.4060 Planning 330,800 692,600 001.4050 Building 674,200 268,500 001.4071 Economic Development - 51,900 001.5010 Police Administration 1,000 653,600 001.5012 PenCom/Capital Transfers 370,100 703,800 001.5021 Police Investigation 2,700 1,196,300 001.5022 Police Patrol 659,400 4,073,300 001.5026 Police Reserves & Volunteers - 10,100 001.5029 Police Records 12,200 484,400 001.5050 Police Facilities Maintenance 16,300 8,600 001.6010 Fire Administration 64,200 246,300 001.6012 PenCom/Medic I Support - 372,400 001.6020 Fire Suppression - 1,546,600 001.6030 Fire Prevention 9,600 115,500 001.6045 Fire Training 3,000 119,600 001.6050 Fire Facilities Maintenance - 61,100 001.7010 Public Works Administration 1,241,400 2,545,100 001.7012 Public Works CIP - 15,000 001.7032 Public Works Telecommunications 32,800 32,800 001.8010 Parks Administration - 295,900 001.8012 Senior Center 29,500 168,500 001.8050 Ocean View Cemetery 135,000 194,800 001.8080 Park Facilities - 2,239,200 001.8112 Senior Center Facilities - 60,400 001.8131 Central Services Facilities 470,200 496,600 001.8155 Facility Rentals 72,000 125,300 001.8221 Sports Programs - 132,300 001.9029 General Unspecified 395,500 494,000 001 TOTAL General Fund 6,703,665 22,952,300 23,706,900 5,949,065 2023 Budget Funds November 15, 2022 F - 12 CITY of PORT ANGELES 2023 Budget Ordinance - Exhibit A SPECIAL REVENUE FUNDS 101 Lodging Excise Tax Fund 845,639 764,100 725,900 883,839 102 Street Fund 483,748 1,928,600 2,007,400 404,948 105 Real Estate Excise Tax-1 (REET-1) Fund 999,051 321,800 567,600 753,251 107 PenCom Fund 1,627,522 4,314,200 4,937,200 1,004,522 160 Real Estate Excise Tax-2 (REET-2) Fund 679,527 320,100 556,300 443,327 165 Business Improvement Area 76,355 35,000 - 111,355 172 Port Angeles Housing Rehab. Fund 1,500,240 550,100 7,000 2,043,340 175 Code Compliance Fund 39,421 261,900 261,900 39,421 TOTAL Special Revenue Funds 6,251,503 8,495,800 9,063,300 5,684,003 Fund Div.Name / Description Beginning Revenue Expenditures Ending Balance - Est.Balance - Est. DEBT SERVICE FUNDS 216 2014 LTGO Bond (Landfill Bluff Stabilization) Fund 182,963 604,300 600,800 186,463 217 2015 LTGO Bond - Refunding (W.U.G.A.)15,153 232,900 232,200 15,853 TOTAL Debt Service Funds 198,116 837,200 833,000 202,316 ENTERPRISE / UTILITY FUNDS 401 Electric Utility Fund 12,319,957 28,876,200 27,578,500 13,617,657 402 Water Utility Fund 14,020,671 7,447,300 9,328,500 12,139,471 403 Wastewater Utility Fund 3,029,913 7,685,900 8,388,200 2,327,613 404 Solid Waste Utility Fund 1,137,072 12,449,600 12,880,700 705,972 406 Stormwater Utility Fund 2,181,687 2,768,400 3,214,400 1,735,687 409 Medic 1 Utility Fund 961,954 3,550,300 3,593,000 919,254 413 Harbor Clean-up Fund (152,367)2,050,600 2,050,600 (152,367) 421 Conservation Fund 583,852 348,000 347,500 584,352 TOTAL Enterprise / Utility Funds 34,082,739 65,176,300 67,381,400 31,877,639 INTERNAL SERVICE FUNDS 501 Equipment Services 2,790,602 2,413,600 2,458,900 2,745,302 502 Information Technology 929,458 2,336,700 2,412,400 853,758 503 Self-Insurance 706,778 6,346,500 6,346,500 706,778 TOTAL Internal Service Funds 4,426,838 11,096,800 11,217,800 4,305,838 FIDUCIARY FUNDS 602 Firemen's Pension Fund 253,775 19,200 69,400 203,575 TOTAL Fiduciary Funds 253,775 19,200 69,400 203,575 PERMANENT FUNDS 601 Cemetery Endowment Fund 424,606 3,400 - 428,006 TOTAL Permanent Funds 424,606 3,400 - 428,006 2023 Budget Funds November 15, 2022 F - 13 CITY of PORT ANGELES 2023 Budget Ordinance - Exhibit A CAPITAL FUNDS 310 Governmental Capital Improvement Fund 3,090,844 4,239,100 5,003,300 2,326,644 312 Transportation Capital 3,600,652 7,001,900 6,958,500 3,644,052 316 Governmental Park Improvement Fund 317,128 9,600 - 326,728 451 Electric Capital Fund 9,832,778 800,000 6,019,900 4,612,878 452 Water Capital Fund 4,883,911 765,000 4,132,000 1,516,911 453 Wastewater Capital Fund 4,306,852 978,500 3,417,300 1,868,052 454 Solid Waste Capital Fund 1,809,060 1,677,600 2,867,300 619,360 456 Stormwater Capital Fund 3,143,442 443,000 2,588,500 997,942 463 Combined Sewer Overflow Capital Fund 1,761,958 4,039,300 5,703,400 97,858 TOTAL Capital Funds 32,746,625 19,954,000 36,690,200 16,010,425 SUB-TOTAL ALL FUNDS 85,087,867 128,535,000 148,962,000 64,660,867 Reserves - Designated 1,975,100 Reserves Used 22,402,100 TOTAL CITYWIDE ALL FUNDS 85,087,867 150,937,100 150,937,100 64,660,867 November 15, 2022 F - 14 2023 BUDGET PUBLIC HEARING November 15, 2022 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 2AGENDA INTRODUCTION▪Balancing the Budget ▪Changes from the Preliminary Budget ▪2023 Operating Budget ▪All Funds ▪General Fund ▪2023 Budget Schedule ▪Public Hearing ▪Council Discussion 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 3BALANCING THE 2023 BUDGET INTRODUCTIONThe 2023 Budget process started in March with recommendations from Staff. The Budget was developed around Council policies and direction. The Preliminary document was posted for review on October 7 th, 2022. There have been several briefings and Public Hearings about the 2023 Budget: ▪Budget Goals Work session –July 19th ▪Revenue Sources –October 18th ▪2023 Budget Work session –October 25th ▪Public Hearing on 2023 Property Tax collection –November 1st ▪Public Hearing on 2023 Property Tax collection –November 15th 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 4BALANCING THE 2023 BUDGET INTRODUCTIONThe 2023 Citywide Budget is balanced without reducing the core services that are expected by City residents.Use of reserves in any fund are the result of one-time projects and items. ▪Citywide Total Budget $150,937,100. ▪More than $33.7 million in capital funding. ▪Overall,a 1.6%increase compared to 2022. ▪The changes are the result of moving unfinished capital projects from the 2022 Budget to the 2023 Budget. 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 5BALANCING THE 2023 BUDGET INTRODUCTIONThe 2023 Budget includes an emphasis on meeting the needs and expectations of our community by following the direction of City Council and within this aspect there are several items to celebrate in the 2023 Budget. ▪Incorporates continued and expanded code compliance and enforcement programs. ▪Dedicates funds towards Council prioritized capital projects. ▪Increases capital transfers to ensure we are maintaining infrastructure. ▪Focuses on revenue options ▪Generates debt savings within two utilities by paying off debt early. ▪Emphasis on meeting the needs and expectations of our community and providing a higher level of service. 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 6BALANCING THE 2023 BUDGET INTRODUCTION▪Incorporates an additional position in both the Water and Wastewater utilities to advance deferred projects and assist with increasing capacity in these funds. ▪Includes the formal addition of the Assistant City Manager position approved by City Council in 2022 that will allow more efficiencies,better customer service and increased capacity. ▪Also,includes the formal addition of the additional Stormwater FTE approved by Council in 2022. ▪Provides one-time funding from excess General Fund balance in the amount of $60,000 for the first phase of the Comprehensive Plan, $40,000 for a grant match for a Department of Natural Resources tree canopy research program and $50,000 for the Locomotive #4 project. 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 7BALANCING THE 2023 BUDGET INTRODUCTIONFunding from the American Rescue Plan also provided additional pandemic related support to the City,that we were able to continue to apply in the 2023 Budget: ▪A Housing Coordinator position has been maintained to review options and solutions for affordable housing. ▪A Project Manager to move projects that were backlogged forward providing community success on project completion. ▪Continued funding for the Communication and Records Specialist position to ensure community members are aware of important City information and available programs. ▪Funding for the City Hall Attendant position to provide direction, safety and support to visitors at City Hall. 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 8CHANGES FROM THE PRELIMINARY INTRODUCTIONEXPENDITURES INCREASED $6,236,200 ▪Due to deferring projects not yet started in 2022 to the 2023 Budget for completion. 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 9CHANGES FROM THE PRELIMINARY INTRODUCTIONFire Station Garage Door Replacement Broadband Improvement Feasibility Study City Hall Fire Detection System Senior Center Fire Detection System GOVERNMENTAL -$225,000Wayfinding Signage N Street Chip Seal Race Street Design Pavement Management Plan 8th Street Chip Seal Street and Alley Paving I Street Chip Seal Facility Assessment Downtown Tree and Sidewalk Replacement N Street Solar Speed DisplayTRANSPORTATION -$2,370,400 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 10CHANGES FROM THE PRELIMINARY INTRODUCTIONWhite Creek & 3rd St. Crossing Main Race Street Water Main Replacement Ground Water Resiliency Program Facility Assessment Ennis Creek Water Main Relocate Water Treatment Plant Repairs Peabody Reservoir Inlet Pipe ReplacementWATER UTILITY -$1,856,400WWTP Potable Water Air-Gap Facility Assessment Sanitary Force Main Relocate (Lees Creek) Anaerobic Digester Roof Improvements WASTEWATER -$532,400Facility Assessment SOLID WASTE UTILITY -$9,000 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 11CHANGES FROM THE PRELIMINARY INTRODUCTIONFacility Assessment Francis Street Outfall Lincoln Park/Big Boy Pond Study Park Ave. Outfall to Peabody Creek STORMWATER -$592,000Wireless Bridge Records Management System ESRI Migration to Arc Pro Cemetery Software Data Storage Array Systems Executime Scheduling Module Facility Class Scheduling Software UPS Replacement Disaster Recovery CenterIT PROJECTS -$446,000Francis Street Pigging Bypass CSO 6 & 7 Reconstruction CSO -$205,000 ALL CITY FUNDS 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 12 Total revenue and expenditures for all City funds. 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 13ALL FUNDS -REVENUE ALL CITY FUNDS$$% Taxes $16,209,994 $16,650,475 $18,907,074 $16,461,200 $17,572,700 1,111,500 6.75% Licenses & Permits 909,553 618,859 609,047 801,200 832,100 30,900 3.86% Intergovt. Revenue 6,570,103 7,289,855 7,707,719 14,696,400 14,373,500 (322,900)-2.20% Charges for Goods & Svcs.65,895,164 65,874,640 71,950,423 69,714,900 75,428,100 5,713,200 8.20% Fines & Penalties 1,779 1,590 695 2,500 1,800 (700)-28.00% Miscellaneous Revenue 10,827,787 10,844,704 5,522,115 9,644,300 9,859,600 215,300 2.23% Capital Contributions 147,451 197,055 108,967 62,800 50,000 (12,800)-20.38% Non-Revenues - - - 25,200 25,200 100.00% Other Financing Sources 10,363,876 10,688,774 12,735,488 11,772,300 10,392,000 (1,380,300)-11.72% Reserves Used - - - 25,451,300 22,402,100 (3,049,200)-11.98% TOTAL REVENUE $110,925,707 $112,165,952 $117,541,528 $148,606,900 $150,937,100 2,330,200 1.57% Change from Prior Yr. $$$2,138,061 ($1,240,245)$5,375,576 $31,065,372 Change from Prior Year %1.89%-1.12%-4.57%32.49% 2023 PROPOSED BUDGET VARIANCE FROM 2022 BUDGET AMEND. #2 2019 ACTUAL 2020 ACTUAL REVENUE 2022 BUDGET AMEND. #2 2021 ACTUAL 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 14ALL FUNDS -REVENUE ALL CITY FUNDS37.51% 9.53% 9.97% 16.40% 3.54% 3.46% 0.41% 10.22% 0.94% 1.50% 0.46% 6.07%Other Internal Charges Parks & Recreation Equipment Replacements Electric Water Wastewater Solid Waste Stormwater CHARGES Conservation Medic One Permits 29.79% 22.47% 27.22% 1.82% 2.11% 0.48% 2.89% 4.30% 3.51% 5.41%Other Utility Phone TBD Housing Lodging REET I &II Criminal Justice TAXES Property Sales Taxes 11.64%Licenses & Permits 0.55% Intergovt. Revenue 9.52% Charges for Goods & Svcs. 49.97% Fines & Penalties 0.00% Capital Contributions 0.03% Non-Revenues 0.02% Reserves Used 14.84% CITYWIDE REVENUES BY CATEGORY (TOTAL $150,937,100) 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 15ALL FUNDS -EXPENDITURES ALL CITY FUNDS$$% Salaries and Wages $18,706,967 $19,114,903 $21,069,698 $22,077,400 $25,321,700 3,244,300 14.70% Personnel Benefits 7,702,899 7,417,187 7,750,393 8,502,800 9,806,300 1,303,500 15.33% Supplies 13,711,952 14,257,709 18,586,655 17,545,600 19,880,100 2,334,500 13.31% Other Services & Charges 36,304,897 36,289,437 38,403,813 43,020,300 42,043,900 (976,400)-2.27% Intergovmt/Interfund Svcs 11,265,506 12,324,589 12,793,257 13,388,100 11,851,700 (1,536,400)-11.48% Capital Outlay 3,518,409 4,169,458 8,052,013 34,667,100 33,744,600 (922,500)-2.66% Debt Service: Principal 4,480,634 8,134,875 5,144,091 6,758,700 4,573,400 (2,185,300)-32.33% Debt Service: Interest 2,244,026 2,130,320 1,958,336 1,691,300 1,524,000 (167,300)-9.89% Interfund Pmts. for Services 210,605 249,541 314,682 167,300 216,300 49,000 29.29% Designated for Reserves $12,779,812 $8,077,933 - 791,300 1,975,100 1,183,800 149.60% TOTAL EXPENDITURES $110,925,707 $112,165,952 $114,072,938 $148,609,900 $150,937,100 2,327,200 1.57% Change from Prior Yr. $$$2,138,061 $1,240,245 $1,906,986 $34,536,962 Change from Prior Year %1.89%1.12%1.70%30.28% 2023 PROPOSED BUDGET VARIANCE FROM 2022 BUDGET AMEND. #2 EXPENDITURES 2022 BUDGET AMEND. #2 2019 ACTUAL 2020 ACTUAL 2021 ACTUAL 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 16 Salaries and Wages 16.78% Supplies 13.17% Other Services & Charges 27.86% Capital Outlay 22.36% Debt Service: Principal 3.03% Debt Service: Interest 1.01% Interfund Pmts. for Services 0.14%Designated for Reserves 1.31% CITYWIDE EXPENDITURES BY CATEGORY (TOTAL $150,937,100) ALL FUNDS -EXPENDITURES ALL CITY FUNDSProfessional Services 11.71% Medical & Benefit Premiums 10.76% Taxes 14.41% Allocations 11.59% Repairs & Maintenance 4.04% Equipment Services 5.10% IT 5.09% Other 25.55% Liability Insurance 4.36% Utilities 3.71% Communication 1.14% Travel & Training 1.14% Conservation Incentives 0.39% PenCom User Fees 1.01% OTHER SERVICES This table can be found on page 36 of the 2023 Preliminary Budget Document. Capital 58.03% Street/Medic 1 Transfers 10.89% Contract for Jail Services 8.02% Debt 7.31% Other 15.75% INTERFUND SERVICES 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 17ALL FUNDS –FUND BALANCES ALL CITY FUNDS0.00% 20.00% 40.00% 60.00% 80.00% 100.00% 120.00% 140.00% - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 Unassigned Fund/Cash Balance Fund/Cash Balance required % of 2023 Expenditures Fund Balance Target % GENERAL FUND 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 18 The General Fund is the main operating fund of the City. ▪City Council ▪City Manager’s Office ▪Finance Department ▪Legal Department ▪Community & Economic Development ▪Public Works & Utilities ▪Parks & Recreation ▪Police Department ▪Fire Department 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 19GENERAL FUND GENERAL FUND$$% Taxes 13,842,615$ 14,009,132$ 15,179,927$ 13,958,200$ 14,861,100$ 902,900 6.47% Licenses & Permits 780,406 495,661 486,789 669,400 700,300 30,900 4.62% Intergovt. Revenue 894,962 2,312,499 1,932,181 1,014,900 1,431,600 416,700 41.06% Charges for Goods & Svcs.4,906,802 4,649,739 4,817,582 5,387,100 5,720,700 333,600 6.19% Fines & Penalties 1,779 1,590 695 2,500 1,800 (700) -28.00% Miscellaneous Revenue 444,117 176,628 67,490 190,500 198,800 8,300 4.36% Prop./Trust Income - - - - - - N/A Non-Revenues - - - - - - N/A Other Financing Sources 117,000 165,000 63,566 88,000 38,000 (50,000) -56.82% TOTAL REVENUE 20,987,681$ 21,810,249$ 22,548,230$ 21,310,600$ $22,952,300 1,641,700 7.70% Change from Prior Yr. $$443,940$ 822,568$ 737,981$ (1,237,630)$ Change from Prior Year %2.16%3.92%3.38%-5.49% 2021 ACTUAL 2022 BUDGET AMEND. #2 2023 PROPOSED BUDGET VARIANCE FROM 2022 BUDGET AMEND. #22019 ACTUAL REVENUE 2020 ACTUAL This table can be found on page 44 of the 2023 Preliminary Budget Document. 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 20GENERAL FUND GENERAL FUNDTaxes 64.75% Licenses & Permits 3.05% Charges for Goods & Svcs. 24.91 Fines & Penalties 0.01% Miscellaneous Revenue 0.87%Other Financing Sources 0.17% Property Tax 35.23% Utility Tax 32.19% Sales Tax 26.57% Other Tax 6.01% TAXES Allocations 89.6% Activity & Rental Fees 1.3% Planning Fees 5.42% Cemetery Services 2.36% Other 1.32% CHARGES FOR SERVICES This table can be found on page 44 of the 2023 Preliminary Budget Document. 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 21GENERAL FUND GENERAL FUNDThis table can be found on page 45 of the 2023 Preliminary Budget Document. $$% Salaries and Wages 9,051,068$ 9,198,883$ 9,616,205$ 10,157,200$ 10,954,000$ 796,800 7.84% Personnel Benefits 3,662,326 3,582,560 3,667,459 3,987,200 4,270,000 282,800 7.09% Supplies 756,888 624,833 603,268 870,700 841,200 (29,500)-3.39% Other Services & Charges 3,635,682 4,409,986 5,318,598 5,344,200 4,339,400 (1,004,800)-18.80% Intergovmt/Interfund Svcs 2,829,812 3,532,140 3,746,895 3,012,000 3,302,300 290,300 9.64% Capital Outlay 11,375 - - - - - N/A Debt Service: Principal - - - - - - N/A Debt Service: Interest - - - - - - N/A Interfund Pmts. for Services 9,007 13,534 49,754 - - - N/A TOTAL EXPENDITURES 19,956,158$ 21,361,936$ 23,002,179$ 23,371,300$ $23,706,900 335,600 1.44% Change from Prior Yr. $$199,635$ 1,405,778$ 1,640,243$ 369,121$ Change from Prior Year %1.01%7.04%7.68%1.60% 2021 ACTUAL 2022 BUDGET AMEND. #2 2023 PROPOSED BUDGET VARIANCE FROM 2022 BUDGET AMEND. #2 EXPENDITURES 2019 ACTUAL 2020 ACTUAL 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 22GENERAL FUND GENERAL FUNDSalaries and Wages 46.21%Personnel Benefits 18.01% Supplies 3.55% Other Services & Charges 18.30% Professional Services 24.33% Equipment Services 18.38% IT Services 12.47% Utilities 10.40% Travel & Training 4.69% Insurance 8.71% Façade Improvements 0.00% Other Services & Charges 4.49% SERVICES & CHARGES Transfers - Street Fund 36.23% Contract for Jail Services 31.53% Transfers - Medic 1 Fund 8.04% Transfers - Capital 15.01% Transfers - Debt Service 1.27% Transfers - Code Enforcement 7.92% Other Intergovernmental 0.00% INTERGOVERNMENTAL This table can be found on page 45 of the 2023 Preliminary Budget Document. 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 23BALANCING THE 2023 BUDGET INTRODUCTIONREVENUES EXPENDITURES $23,706,900 $23,706,900 The General Fund is balanced. Use of 2022 savings, in the amount of $754,600 is planned for one-time capital and one-time large specialized projects only. In addition, $292,000 was used to balance the budget until additional revenue sources are identified. The 2023 General Fund Balance will be 24.9% 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 24CONCLUSION CONCLUSIONThe budget carefully reflects the visions, goals, and long-term planning of the Council and community. Years of conservative budgeting have laid the groundwork that has allowed the City to persevere and provide exemplary services to our community. This has enabled the City to: ▪Maintain reserve balances that are at the required levels per Council set financial policies. ▪Remain committed to providing support and assistance to the Port Angeles community’s priorities and needs. However, inflation, economic trends, rising labor costs and increased supplies have created challenges for the City and pushed a direction to review revenue options to continue a sustainable approach to the City’s Budget. These sources should be carefully considered to ensure they are affordable to our community. 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 25CONCLUSION CONCLUSION2023 Property Tax 2nd Public Hearing & Adoption of Ordinance. 2023 Budget Presentation, Public Hearing & 1st Reading of Ordinance 2023 Budget Public Hearing, 2nd Reading of Ordinance and Adoption NOV 15 DEC 6 2023 BUDGET PUBLIC HEARING –NOVEMBER 15, 2022 26COUNCIL DISCUSSION CONCLUSIONStaff requests Council open the Public Hearing on the 2023 Budget, continue the Public Hearing to the December 6th meeting and conduct the first reading of the ordinance adopting the 2023 Budget. Questions and Discussion from Council Date: November 15, 2022 To: City Council From: Nathan A. West, City Manager Sarina Carrizosa, Finance Director Subject: 2022 Budget Amendment #3 Background / Analysis: The 3rd Amendment will align the budget with the changes to City revenues and expenditures that occurred in the last portion of the year, including deferring projects to 2023, increasing expenditures to complete projects, and other miscellaneous budgetary changes and corrections. Most of these changes have already been approved by Council. With this amendment, the projected year-end unassigned fund balance in the General Fund is estimated to be $6,703,665, or 27.9%. Some of the individual actions require funding to come from reserves (money unspent at the end of the fiscal year automatically rolls into reserves/fund balance), approval of the ordinance will require a super majority of the entire Council, or five (5) affirmative votes. Attached is a detailed list of proposed budget changes, the budget amendment ordinance, along with Exhibit A which lists total revenues and expenditures by fund for the 2022 Budget amendment #2 and proposed amendment #3. This is the first reading of this ordinance, with adoption scheduled for December 6th. Tonight’s meeting will include the first reading of the third budget amendment ordinance and continuation of the ordinance. Funding Overview: The 3rd amendment to the 2022 Budget is balanced at $150,480,900. Summary: The 2022 Budget is being amended for the third and final time to adjust several funds to reflect changes in revenues and expenditures that have occurred during the final months of the year. As this budget amendment includes changes to revenues, as well as an authorization to use funds from reserves, the ordinance must be approved by a super-majority of the entire Council or at least five (5) affirmative votes. This is the first reading of this ordinance. Funding: The 3rd amendment to the 2022 Budget is balanced at $150,480,900. Recommendation: It is recommended the City Council should: 1. Conduct the first reading of the 2022 Budget amendment #3 ordinance; and 2. Continue to the December 6th Council meeting. November 15, 2022 G - 1 Attached: List of proposed budget changes. 2022 Budget Ordinance – Amendment #3. Exhibit A. November 15, 2022 G - 2 BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes Investigative Services for High Profile Case - 6,900 001-5021-521-41-50 Police Storage Facility Agreement w/Clallam County - 3,700 001-5021-521-49-90 Council Approved 10/18/22 Police Storage Facility Agreement w/Clallam County - 5,000 001-5022-521-49-90 Council Approved 10/18/22 Paramedic/EMT; Ballistic Vests - 5,500 001-6045-522-31-01 Olympic Peninsula YMCA; ARPA Funds Grant - 250,000 001-9029-518-41-50 Council Approved 7/19/22 ARPA Funds Grant Revenue Offset for budgeted expenses 1,667,000 - 001-9029-333-21-02 Council Approved 10/04/22 Port Angeles Food Bank; ARPA Funds Grant - 220,000 001-9029-518-41-50 Council Approved 10/04/22 Field Arts & Event Hall; ARPA Funds Grant 150,000 001-9029-518-41-50 Council Approved 11/01/22 TOTAL GENERAL FUND 1,667,000 641,100 PK0220 Synthetic Turf at Volunteer Field - 60,000 101-1430-597-59-92 Council Approved 12/07/21 Downtown Activity Center - 30,000 101-1430-597-59-92 Council Approved 12/07/21 TOTAL LODGING TAX FUND - 90,000 Clallam County Held Capital Funds; PD0121 911 Center 961,900 107-5160-337-10-20 Council Approved TOTAL PENCOM FUND 961,900 - SECO 911 Grant for Project PD0322 - 911 Phone Equipment 147,700 - 310-5950-337-10-00 Grant Reimbursement PK0220 Synthetic Turf at Volunteer Field 60,000 - 310-8985-397-10-91 Transfer to Capital - Council Approved 12/07/21 FD0315 Fire Station Garage Door Replacement - (50,000) 310-5950-594.65-10 Deferred to 2023 GG0121 Broadband Improvement Feasibility Study - (50,000) 310-7910-594.65-10 Deferred to 2023 GG0122 Army Corp of Engineers Ediz Hook Reventment - 32,700 310-7919-594.65-10 Approved by Council in 5/3/22 GG0416 City Hall Fire Detection - (75,000) 310-8985-594.65-10 Deferred to 2023 GG0516 Senior Center Fire Detection System - (50,000) 310-8985-594.65-10 Deferred to 2023 TOTAL GOVERNMENTAL CAPITAL FUND 207,700 (192,300) TR0115 N Street Chip Seal 5th to 18th Streets - (500,000) 312-7930-595.65-10 Deferred to 2023 TR0119 8th Street Paving (Lincoln to A Streets)- 30,000 312-7930-595.65-10 Accounting correction TR0121 Pavement Management Plan - (200,000) 312-7930-595.65-10 Deferred to 2023 TR0218 Lincoln Street Safety - 25,000 312-7930-595.65-10 Increased project cost TR0316 8th Street Chip Seal (A to I Streets) - (400,000) 312-7930-595.65-10 Deferred to 2023 TR0405 Alley Paving Revolving Funding - (460,000) 312-7930-595.65-10 Deferred to 2023 TR0518 I Street Chip Seal (5th to 16th Streets) - (450,000) 312-7930-595.65-10 Deferred to 2023 TR0616 ADA Francis Street - 15,000 312-7930-595.65-10 Increased project cost TR0821 Facility Assessment - (9,000) 312-7930-595.65-10 Deferred to 2023 TR0909 Wayfinding Signage - (21,400) 312-4160-595.65-10 Deferred to 2023 TR0918 Downtown Tree/Sidewalk Replacement Phase III - (300,000) 312-7930-595.65-10 Deferred to 2023 TR0120 N Street Solar Speed Display - (30,000) 312-7930-595.65-10 Deferred to 2023 TOTAL TRANSPORTATION BENEFIT CAPITAL FUND - (2,300,400) WT0121 White Creek & 3rd St Crossing Main - (520,000) 452-7388-594.65-10 Deferred to 2023 WT0221 Race Streeet Water Main Replacement South - (635,400) 452-7388-594.65-10 Deferred to 2023 WT0319 Ground Water Resiliency Program - (200,000) 452-7388-594.65-10 Deferred to 2023 WT0321 Facility Assessment - (9,000) 452-7388-594.65-10 Deferred to 2023 WT0420 Ennis Creek Water Main Relocate - (220,000) 452-7388-594.65-10 Deferred to 2023 WT0519 Water Treatment Plant Repairs - (198,000) 452-7388-594.65-10 Deferred to 2023 WT0521 Water Main Replacement Village/Lindberg - 122,400 452-7388-594.65-10 Increased project cost WT0619 Peabody Reservoir Inlet Pipe Replacement - (74,000) 452-7388-594.65-10 Deferred to 2023 TOTAL WATER CAPITAL FUND - (1,734,000) WW0121 Facility Assessment - (9,000) 453-7488-594.65-10 Deferred to 2023 WW0220 West 4th Street Capacity Improvement - 40,000 453-7488-594.65-10 Increased project cost WW0420 WWTP Potable Water Air-Gap - (165,000) 453-7488-594.65-10 Deferred to 2023 WW0520 Sanitary Force Main Relocate (Lees Creek)- (220,000) 453-7488-594.65-10 Deferred to 2023 WW0122 Anaerobic Digester Roof Improvements - (138,400) 453-7488-594.65-10 Deferred to 2023 TOTAL WASTEWATER CAPITAL FUND - (492,400) SW0221 Facility Assessment - (9,000) 454-7588-594.65-10 Deferred to 2023 TOTAL SOLID WASTE CAPITAL FUND - (9,000) DR0121 Facility Assessment - (9,000) 456-7688-594.65-10 Deferred to 2023 DR0215 Francis Street Outfall - (40,000) 456-7688-594.65-10 Deferred to 2023 DR0804 Lincoln Park Big Boy Pond Study - (93,000) 456-7688-594.65-10 Deferred to 2023 DR0322 Park Ave. Outfall to Peabody Creek - (450,000) 456-7688-594.65-10 Deferred to 2023 TOTAL STORMWATER CAPITAL FUND - (592,000) Detailed List of Proposed Budget Changes - 2022 Budget Amendment #3 November 15, 2022 G - 3 BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes WW0117 Francis Street Pigging Bypass - (190,000) 463-7489-594.65-10 Deferred to 2023 WW0316 CSO 6 and 7 Reconstruction - (15,000) 463-7489-594.65-10 Deferred to 2023 TOTAL CSO CAPITAL FUND - (205,000) Industrial Electric Revenue Increase for Usage 3,768,000 - 401-7180-343-30-15 Increased consumption - industrial BPA Power Purchase - 2,500,000 401-7120-533-33-10 Increased consumption - industrial Taxes - 226,100 401-7180-533-44-00 Increased consumption - industrial Excise Taxes - 113,000 401-7180-533-44-50 Increased consumption - industrial TOTAL ELECTRIC FUND 3,768,000 2,839,100 Liability Insurance Cost - 121,900 402-7380-534-46-10 TOTAL WATER FUND - 121,900 Liability Insurance Cost - 95,100 403-7480-535-46-10 TOTAL WASTEWATER FUND - 95,100 Dept of Ecology Grant 17,900 - 404-7538-334.03-10 Higher than expected use of services Solid Waste Self-haulers; Revenue Increase 291,200 - 404-7538-343.70-11 Higher than expected use of services Solid Waste Recycling; Revenue Increase 45,100 - 404-7538-343.70-12 Higher than expected use of services SW City Accts/Municipal; Revenue Increase 26,300 - 404-7538-343.70-18 Higher than expected use of services Yard Waste Disp/Self-Haul; Revenue Increase 11,100 - 404-7538-343.70-35 Higher than expected use of services SW Residential - Weekly; Revenue Increase 118,400 - 404-7580-343.70-16 Higher than expected use of services SW Commercial Recycling; Revenue Increase 4,900 - 404-7580-343.70-24 Higher than expected use of services Investment Interest; Revenue Increase 16,700 - 404-7580-361.11-00 Higher than expected use of services Transfer Station: Payroll Cost Increase 587,400 404-7538-537-XX-XX Transition of Solid Waste Services to City Operations Transfer Station; Operating Supplies 7,100 404-7538-537.31-01 Transition of Solid Waste Services to City Operations Transfer Station: Fuel 125,000 404-7538-537.32-10 Transition of Solid Waste Services to City Operations Transfer Station: Minor Equipment 91,000 404-7538-537.35-01 Transition of Solid Waste Services to City Operations Transfer Station; Professional Services 358,300 404-7538-537.41-50 Transition of Solid Waste Services to City Operations Transfer Station; Repairs and Maintenance 45,200 404-7538-537.48-10 Transition of Solid Waste Services to City Operations Collections; Payroll 265,900 404-7580-537-XX-XX Transition of Solid Waste Services to City Operations Collections: Operating Supplies 4,800 404-7580-537.31-01 Transition of Solid Waste Services to City Operations Collections: Maintenance Supplies 5,800 404-7580-537.31-20 Transition of Solid Waste Services to City Operations Collections: Minor Equipment 92,000 404-7580-537.35-01 Transition of Solid Waste Services to City Operations Collections: Fuel 38,000 404-7580-537-32-10 Transition of Solid Waste Services to City Operations Collections: Operating Leases 221,000 404-7580-537-45-30 Transition of Solid Waste Services to City Operations TOTAL SOLID WASTE FUND 531,600 1,841,500 Olympic Community Health; Paramedicine Grant 17,500 - 409-6027-367-11-20 Council Approved 10/18/22 Paramedic/EMT; Ballistic Vests - 9,500 409-6025-526-31-01 TOTAL MEDIC 1 FUND 17,500 9,500 Conservation Incentives 292,500 - 421-7121-345-29-00 Conservation Incentives - 292,500 421-7121-533-49-86 TOTAL CONSERVATION FUND 292,500 292,500 Street Truck Sander - 22,500 501-7630-594.64-10 Council Approved 08/16/22 TOTAL EQUIPMENT SERVICES FUND - 22,500 IT0119 Wireless Bridge - (36,000) 502-2082-594.65-10 Deferred to 2023 IT0214 Record Mgmt System - (30,000) 502-2082-594.65-10 Deferred to 2023 IT0320 ESRI Migration to Arc Pro - (100,000) 502-2082-594.65-10 Deferred to 2023 IT0416 Cemetery Software - (30,000) 502-2082-594.65-10 Deferred to 2023 IT0514 Data Storage Array Systems - (150,000) 502-2082-594.65-10 Deferred to 2023 IT0617 Executime Scheduling Module - (30,000) 502-2082-594.65-10 Deferred to 2023 IT0816 Facility Class Scheduling Software - (10,000) 502-2082-594.65-10 Deferred to 2023 IT1018 UPS Replacement Disaster Recovery Data Center - (60,000) 502-2082-594.65-10 Deferred to 2023 TOTAL IT FUND - (446,000) Liability Insurance Increase transfer from other Funds 217,000 - 503-1671-365-90-15 Liability Insurance Increase - 217,000 503-1671-517-46-10 TOTAL SELF INSURANCE FUND 217,000 217,000 November 15, 2022 G - 4 -1- ORDINANCE NO._____ AN ORDINANCE of the City of Port Angeles, Washington, amending the City’s 2022 budget. WHEREAS, the Annual Budget of the City of Port Angeles for the year 2022, was adopted, approved and confirmed on December 7, 2021, in Ordinance No. 3686; and WHEREAS on April 19, 2022, the first 2022 budget amendment was adopted, approved and confirmed by Ordinance No. 3690; and WHEREAS on July 19, 2022, the second 2022 budget amendment was adopted, approved and confirmed by Ordinance No. 3697; and WHEREAS, now there exists an emergency that could not reasonably have been foreseen when the 2022 budget or the first amendment to it were adopted. NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: Section 1. The Council finds and declares: A. There exists an emergency that could not reasonably have been foreseen when the 2022 budget or the first amendment to it were adopted. The facts constituting the emergency include, but are not limited to: 1. Unanticipated additional revenue; and 2. Unanticipated reduced revenue; and. 3. Unanticipated additional and reduced expenditures primarily for changes in planned capital expenditures as previously authorized by Council. B. These facts require amendments to the adopted budget in order to meet the expenses of government of the City for the fiscal year ending December 31, 2022. November 15, 2022 G - 5 -2- Section 2. On the basis of the foregoing findings, pursuant to RCW 35A.33.090, the City Council declares that an emergency exists. Section 3. To respond to the budget emergency, the 2022 budget appropriation for each separate fund as set forth in Ordinance No.3686, is amended as shown in the attached Exhibit A. Section 4. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener’s errors, references, ordinance numbering, section and subsection numbers and any references thereto. Section 5. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles by a vote of one more than the majority of all members of the legislative body at a regular meeting of said Co uncil on the ______ day of November, 2022. _______________________________ Kate Dexter, Mayor ATTEST: APPROVED AS TO FORM: _______________________________ _______________________________ Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney PUBLISHED: ___________________ By Summary November 15, 2022 G - 6 CITY of PORT ANGELES 2022 Budget Ordinance - Amendment #3 Exhibit A Fund Div.Name / Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending Balance Balance Balance Balance GENERAL FUND (Note: Divisional totals for reference only) Fund Balance:7,738,465 5,677,765 7,738,465 6,703,665 001.1160 City Council 24,200 71,900 24,200 71,900 001.1210 City Manager 359,800 496,600 359,800 496,600 001.1211 Customer Commitment 0 2,500 0 2,500 001.1220 Human Resources 97,100 276,800 97,100 276,800 001.1230 City Clerk 63,700 256,000 63,700 256,000 001.2001 Finance - Revenue 14,324,200 0 14,324,200 0 001.2020 Finance Administration 159,900 941,800 159,900 941,800 001.2023 Accounting 679,600 981,500 679,600 981,500 001.2025 Customer Service 1,199,000 1,187,400 1,199,000 1,187,400 001.2070 Reprographics 37,900 46,600 37,900 46,600 001.3030 City Attorney 172,500 555,600 172,500 555,600 001.3012 Jail Contributions 0 950,800 0 950,800 001.4060 Planning 531,400 862,700 531,400 862,700 001.4050 Building 548,000 251,700 548,000 251,700 001.4071 Economic Development 50,000 101,900 50,000 101,900 001.5010 Police Administration 65,000 739,500 65,000 739,500 001.5012 PenCom/Capital Transfers 356,600 511,700 356,600 522,300 001.5021 Police Investigation 2,700 1,095,800 2,700 1,100,800 001.5022 Police Patrol 560,100 3,750,000 560,100 3,750,000 001.5026 Police Reserves & Volunteers 0 11,300 0 11,300 001.5029 Police Records 15,000 466,400 15,000 466,400 001.5050 Police Facilities Maintenance 16,300 8,100 16,300 8,100 001.6010 Fire Administration 76,900 241,400 76,900 241,400 001.6012 PenCom/Medic I Support 0 351,300 0 351,300 001.6020 Fire Suppression 10,000 1,425,200 10,000 1,425,200 001.6030 Fire Prevention 7,800 108,400 7,800 108,400 001.6045 Fire Training 5,000 127,000 5,000 132,500 001.6050 Fire Facilities Maintenance 0 59,400 0 59,400 001.7010 Public Works Administration 1,247,700 2,189,800 1,247,700 2,189,800 001.7012 Public Works CIP 0 71,000 0 71,000 001.7032 Public Works Telecommunications 32,800 32,800 32,800 32,800 001.8010 Parks Administration 0 276,200 0 276,200 001.8012 Senior Center 33,200 165,900 33,200 165,900 001.8050 Ocean View Cemetery 115,000 185,000 115,000 185,000 001.8080 Park Facilities 0 2,270,100 0 2,270,100 001.8112 Senior Center Facilities 0 57,900 0 57,900 001.8131 Central Services Facilities 463,200 510,200 463,200 510,200 001.8155 Facility Rentals 56,000 118,100 56,000 118,100 001.8221 Sports Programs 0 114,000 0 114,000 001.9029 General Unspecified 0 1,501,000 1,667,000 2,121,000 001 TOTAL General Fund 7,738,465 21,310,600 23,371,300 5,677,765 7,738,465 22,977,600 24,012,400 6,703,665 SPECIAL REVENUE FUNDS 101 Lodging Excise Tax Fund 824,439 701,400 569,200 956,639 824,439 701,400 680,200 845,639 102 Street Fund 677,348 1,609,000 1,802,600 483,748 677,348 1,609,000 1,802,600 483,748 105 Real Estate Excise Tax-1 (REET-1) Fund 1,048,251 306,000 355,200 999,051 1,048,251 306,000 355,200 999,051 107 PenCom Fund 1,986,822 4,637,500 5,958,700 665,622 1,986,822 5,599,400 5,958,700 1,627,522 160 Real Estate Excise Tax-2 (REET-2) Fund 883,927 307,600 512,000 679,527 883,927 307,600 512,000 679,527 165 Business Improvement Area 41,055 35,300 0 76,355 41,055 35,300 0 76,355 172 Port Angeles Housing Rehab. Fund 1,123,640 1,039,300 662,700 1,500,240 1,123,640 1,039,300 662,700 1,500,240 175 Code Compliance Fund 39,421 133,800 133,800 39,421 39,421 133,800 133,800 39,421 TOTAL Special Revenue Funds 6,624,903 8,769,900 9,994,200 5,400,603 6,624,903 9,731,800 10,105,200 6,251,503 2022 Budget Amendment #2Funds 2022 Budget Amendment #3 November 15, 2022 G - 7 CITY of PORT ANGELES 2022 Budget Ordinance - Amendment #3 Exhibit A Fund Div.Name / Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending Balance - Est.Balance - Est.Balance - Est.Balance - Est. DEBT SERVICE FUNDS 216 2014 LTGO Bond (Landfill Bluff Stabilization) Fund 178,463 601,700 597,200 182,963 178,463 601,700 597,200 182,963 217 2015 LTGO Bond - Refunding (W.U.G.A.)14,353 232,500 231,700 15,153 14,353 232,500 231,700 15,153 TOTAL Debt Service Funds 192,816 834,200 828,900 198,116 192,816 834,200 828,900 198,116 ENTERPRISE / UTILITY FUNDS 401 Electric Utility Fund 11,443,657 25,390,300 25,442,900 11,391,057 11,443,657 29,158,300 28,282,000 12,319,957 402 Water Utility Fund 16,907,671 6,847,100 9,612,200 14,142,571 16,907,671 6,847,100 9,734,100 14,020,671 403 Wastewater Utility Fund 3,380,413 7,161,300 7,416,700 3,125,013 3,380,413 7,161,300 7,511,800 3,029,913 404 Solid Waste Utility Fund 3,237,772 14,334,000 15,556,200 2,015,572 3,237,772 14,865,600 17,397,700 705,672 406 Stormwater Utility Fund 2,211,487 2,783,000 2,812,800 2,181,687 2,211,487 2,783,000 2,812,800 2,181,687 409 Medic 1 Utility Fund 1,407,454 3,006,700 3,460,200 953,954 1,407,454 3,024,200 3,469,700 961,954 413 Harbor Clean-up Fund (152,367)2,047,600 2,047,600 (152,367)(152,367)2,047,600 2,047,600 (152,367) 421 Conservation Fund 575,352 305,000 296,500 583,852 575,352 597,500 589,000 583,852 TOTAL Enterprise / Utility Funds 39,011,439 61,875,000 66,645,100 34,241,339 39,011,439 66,484,600 71,844,700 33,651,339 ENTERPRISE / INTERNAL SERVICE FUNDS 501 Equipment Services 7,717,902 1,944,000 6,848,800 2,813,102 7,717,902 1,944,000 6,871,300 2,790,602 502 Information Technology 2,576,358 2,731,000 4,823,900 483,458 2,576,358 2,731,000 4,377,900 929,458 503 Self-Insurance 685,878 6,157,100 6,136,200 706,778 685,878 6,374,100 6,353,200 706,778 TOTAL Internal Service Funds 10,980,138 10,832,100 17,808,900 4,003,338 10,980,138 11,049,100 17,602,400 4,426,838 FIDUCIARY FUNDS 602 Firemen's Pension Fund 327,175 19,200 92,600 253,775 327,175 19,200 92,600 253,775 TOTAL Fiduciary Funds 327,175 19,200 92,600 253,775 327,175 19,200 92,600 253,775 PERMANENT FUNDS 601 Cemetery Endowment Fund 418,606 6,000 0 424,606 418,606 6,000 0 424,606 TOTAL Permanent Funds 418,606 6,000 0 424,606 418,606 6,000 0 424,606 CAPITAL FUNDS 310 Governmental Capital Improvement Fund 3,477,644 6,171,900 6,958,700 2,690,844 3,477,644 6,379,600 6,766,400 3,090,844 312 Transportation Capital 4,375,652 6,241,000 9,316,400 1,300,252 4,375,652 6,241,000 7,016,000 3,600,652 316 Governmental Park Improvement Fund 307,928 9,200 0 317,128 307,928 9,200 0 317,128 451 Electric Capital Fund 12,430,778 800,000 3,398,000 9,832,778 12,430,778 800,000 3,398,000 9,832,778 452 Water Capital Fund 4,769,111 725,000 2,344,200 3,149,911 4,769,111 725,000 610,200 4,883,911 453 Wastewater Capital Fund 3,618,852 950,000 754,400 3,814,452 3,618,852 950,000 262,000 4,306,852 454 Solid Waste Capital Fund 2,270,260 1,855,600 2,325,800 1,800,060 2,270,260 1,855,600 2,316,800 1,809,060 456 Stormwater Capital Fund 2,860,342 434,000 742,900 2,551,442 2,860,342 434,000 150,900 3,143,442 463 Combined Sewer Overflow Capital Fund 2,469,258 2,321,900 3,234,200 1,556,958 2,469,258 2,321,900 3,029,200 1,761,958 TOTAL Capital Funds 36,579,825 19,508,600 29,074,600 27,013,825 36,579,825 19,716,300 23,549,500 32,746,625 SUB-TOTAL ALL FUNDS 101,873,367 123,155,600 147,815,600 77,213,367 101,873,367 130,818,800 148,035,700 84,656,467 Reserves - Designated 791,300 2,445,200 Reserves Used 25,451,300 19,662,100 TOTAL CITYWIDE ALL FUNDS 101,873,367 148,606,900 148,606,900 77,213,367 101,873,367 150,480,900 150,480,900 84,656,467 2022 Budget Amendment #2Funds 2022 Budget Amendment #3 November 15, 2022 G - 8 Date: November 15, 2022 To: City Council From: Sarina Carrizosa, Finance Director Subject: Amendment to the American Rescue Plan Act Funding Approval and Subrecipient Agreement with the Field Arts and Events Hall Background / Analysis: At the November 1st meeting Council approved an agreement with the Field Arts and Events Hall in the amount of $150,000 to complete the Field Arts and Events Hall Building in support of increased tourism and job growth in the community. Since this meeting Council member Schromen-Wawrin has reached out to Field Arts and Events Hall and has learned that they have an opportunity to match funds received from the City to ARPA funding distributed by the County for this project. In light of this Councilmember Schromen-Wawrin has requested his motion to grant $150,000 in ARPA funding to the Field Arts and Events Hall be amended to provide the full requested amount of $300,000. This will allow the Field Arts and Events Hall to receive the full match from the County of $300,000. An updated resolution and agreement with the Field Arts and Events Hall has been attached to this memo for Council consideration. The original request from the Field Arts and AEvents Hall has also been included for Council reference. Staff recommends Council pass the resolution obligating ARPA funding to the Field Arts and Events Hall in the amount of $300,000. Staff further requests that Council authorize the Finance Director to sign the ARPA Subrecipient Agreement and complete final negotiations on the Scope of Work identified as Attachment D with the Field Arts and Events Hall and to make minor modifications to the agreement as necessary. Summary: On November 1st City Council approved funding in the amount of $150,000 to the Port Angeles Field Arts and Events Hall from the American Rescue Plan Act (ARPA) to complete the Field Arts and Events Hall Building in support of increased tourism and job growth in the community. Since this meeting the City has learned that the Field Arts and Events Hall has an opportunity to match funds received from the City to ARPA funding distributed by the County. Following the November 1st meeting Council member Schromen-Wawrin reached out the the Mayor and City Manager and requested that this item be brought back for reconsideration at the next Council meeting. Funding: This is a subrecipient agreement for ARPA funds received by the Federal government. While City resources will be provided to assist with the subrecipient agreement and project, no City funds are committed as part of the agreement. Recommendation: Staff is requesting City Council: 1. Pass the Resolution amending the funding for the Field Arts and Events Hall from $150,000 to $300,000. 2. Approve and authorize the Finance Director to sign the ARPA Subrecipient Agreement and complete final negotiations on Attachment D with the Field Arts and Events Hall and to make minor modifications to the agreement as necessary. November 15, 2022 H 1 Funding Overview: This is a subrecipient agreement for funds received by the Federal government through ARPA. City resources will be provided to assist with the subrecipient agreement; however, no City funds are committed as part of the agreement. Attachments: ▪ Resolution approving funding for the Field Arts and Events Hall ▪ Sub-receipient Agreement, including Attachement D, with the Field Arts and Events Hall ▪ Request for funding from the Field Arts and Events Hall November 15, 2022 H 2 1 RESOLUTION NO. A RESOLUTION of the City Council of the City of P ort Angeles, Washington, approving funding from the American Rescue Plan Act (ARPA) for reimbursement to the City for pandemic related expenses incurred in responding to COVID. WHEREAS, the Office of Financial Management (OFM) notified the City that it will be receiving $5,646,884 from in American Rescue Plan Act (ARPA) funding; and WHEREAS, Staff compiled eligible ARPA funding options and presented recommendations in a July 6th, 2021 Memorandum to Council; and WHEREAS, during the July 6, 2021, July 20, 2021 and August 17, 2021 City Council meetings a discussion was held on the utilization of ARPA funding; and WHEREAS, during the September 7, 2021 and October 19, 2021 City Council meetings, Council discussed in detail several other items recommended by Staff for this funding; and WHEREAS, during the November 1, 2022 meeting, Council determined that the Field Arts and Events Hall qualified for ARPA funding and that they should be approved for funding in the amount of $150,000 and at the November 15th meeting Council agreed to increase this amount to $300,000; and WHEREAS, Council agreed that other funding authorization could be considered and approved at later meetings, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles, Washington: That funding for reimbursement to the Field Arts and Events Hall for pandemic related expenses incurred in responding to COVID in amount not to exceed $300,000 hereby is approved and authorized; AND, IT IS FURTHER RESOLVED that the City Manager is authorized to negotiate such details, conditions, contract amendments, subrecipient agreements, and other terms as appropriate to carry out the funding authorized above. November 15, 2022 H 3 2 PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 15th day of November, 2022. _______________________________ Kate Dexter, Mayor ATTEST: _______________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _______________________________ William E. Bloor, City Attorney November 15, 2022 H 4 ARPA Subrecipient Agreement 1 ARPA SUBRECIPIENT AGREEMENT This Agreement (“Agreement”) is dated as of the _____ day of November, 2022, by and between the City of Port Angeles, a non-charter code city and municipal corporation of the State of Washington, and the Field Arts and Events Hall, a Washington non-profit corporation ("Subrecipient"). WHEREAS, the U.S. Department of the Treasury (“Treasury”) has allocated to the City $5,646,884 of federal stimulus funding from the Coronavirus State Fiscal Recovery Fund and the Coronavirus Local Fiscal Recovery Funds, CFDA Reference number 21.027 (“ARPA Funds”) under Section 603(b) of the Social Security Act, as amended by Section 9901 of the American Rescue Plan Act (“ARPA Act”) for the limited purposes identified in the OFM Letter agreement dated June 7, 2021 (OFM Letter), identified as Attachment A, the Coronavirus State and Local Fiscal Recovery Funds Final Rule (“Final Rule”), identified as Attachment B, and the Compliance and Reporting Guidance for State and Local Fiscal Recovery Funds (“Compliance & Reporting Guidelines”), identified as Attachment C and the Scope of Work and ARPA Eligibility (“Scope of Work”), identified as Attachment D. Attachments A, B, C and D are attached hereto and incorporated herein by this reference. WHEREAS, the ARPA Act authorizes the City to expend ARPA Funds awarded to the City for the following eligible purposes as outlined in the Final Rule as follows: (1) To respond to the COVID-19 public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality; (2) To respond to workers performing essential work during the COVID-19 public health emergency by providing premium pay to eligible workers; (3) For the provision of government services to the extent of the reduction in revenue due to the COVID-19 public health emergency relative to revenues collected in the most recent full fiscal year prior to the emergency; and (4) To make necessary investments in water, sewer, or broadband infrastructure (collectively “Eligible Uses”). The American Rescue Plan Act, Treasury’s Final Rule, and guidance from Treasury explicitly mention assistance to the following: 1. Providing business assistance that resulted from negative impacts of the pandemic; and 2. Providing tourism support to communities. WHEREAS, the City and Subrecipient desire to enter into this Agreement so that the City may provide City’s ARPA Funds for appropriate and qualifying expenditures of grant funds advanced to the Subrecipient by the City for business and construction support to complete the Field Arts and Events Hall building. November 15, 2022 H 5 ARPA Subrecipient Agreement 2 NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by reference, and the terms and conditions set forth below, the parties agree as follows: 1. Effective Date and Term. This Agreement shall commence when last executed by all parties and remain in effect until December 31, 2024, unless terminated by the City in writing for cause as specified in the Termination section of this agreement. 2. ARPA Funds. The City agrees to provide the Subrecipient a total sum not to exceed $300,000 business and construction support to complete the Field Arts and Events Hall building conditioned on the requirement that such funds will be disbursed no later than December 31, 2024, and based on the details described in Attachment D. 3. Subrecipient’s Use of ARPA Funds. The Subrecipient shall ensure that the ARPA Funds requests are necessary Eligible Uses under one of the following cost categories: a) To respond to the COVID-19 public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality, b) To respond to workers performing essential work during the COVID-19 public health emergency by providing premium pay to eligible workers, c) For the provision of government services to the extent of the reduction in revenue due to the COVID-19 public health emergency relative to revenues collected in the most recent full fiscal year prior to the emergency; and d) To make necessary investments in water, sewer, or broadband infrastructure. 4. Ineligible Uses. Non-allowable uses of ARPA Funds include, without limitation, the following: a) usage of funds to either directly or indirectly offset a reduction in net tax revenue resulting from a change in law, regulation or administrative interpretation during the covered period that reduces any tax or delays the imposition of any tax or tax increase; b) damages covered by insurance; c) usage of funds as a deposit into any pension fund; d) expenses that have been or will be reimbursed under any federal program; e) debt service costs; f) contributions to a “rainy day” fund; and d) legal settlements. 5. Reimbursement Request & Reporting Requirements. To facilitate the release of ARPA Funds by the City to the Subrecipient and the City’s compliance with reporting requirements for usage of ARPA funding under the Agreement and Attachment D, the City may disperse funds as requested through an A19 form, to the Subrecipient with an attestation by the Subrecipient that such grants are eligible in accordance with the eligibility requirements outlined in Attachment D. The Subrecipient shall then utilize this funding to fund the childcare needs. Such schedule may be modified with the prior approval of the City. Failure to provide any of the required documentation may result in the withholding and/or nonpayment of all or a portion of the request, and termination of the Agreement. 6. Termination. The City may terminate this Agreement for cause, which shall include the violation of any terms of this agreement. November 15, 2022 H 6 ARPA Subrecipient Agreement 3 7. Independent Contractor. Each party under the Agreement shall be for all purposes an independent Contractor. Nothing contained herein will be deemed to create an association, a partnership, a joint venture, or a relationship of principal and agent, or employer and employee between the parties. The Subrecipient shall not be, or be deemed to be, or act or purport to act, as an employee, agent, or representative of the City for any purpose. 8. Indemnification. The Subrecipient agrees to defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from and against any and all claims, injuries, damages, losses or expenses including without limitation personal injury, bodily injury, sickness, disease, or death, or damage to or destruction of property, which are alleged or proven to be caused in whole or in part by an act or omission of the Subrecipient, its officers, directors, employees, and/or agents relating to the Subrecipients’ performance or failure to perform under this Agreement. The section shall survive the expiration or termination of this Agreement. 9. Compliance with Laws, Guidelines. The Subrecipient shall comply with all federal, state, and local laws and all requirements (including certifications, audits and suspension and debarment) of the IGA, Final Rule, and Compliance & Reporting Guidelines to the extent applicable, when disbursing ARPA Funds to recipients or when seeking Reimbursement from the City. 10. Maintenance and Audit of Records. The Subrecipient shall maintain records, books, documents, and other materials relevant to its performance under this Agreement. These records shall be subject to inspection, review and audit by the City or its designee, the Washington State Auditor’s Office and as required by the IGA, Final Rule and Compliance & Reporting Guidelines for five (5) years following termination of this Agreement. If it is determined during the course of the audit that the Subrecipient was reimbursed for unallowable costs under this Agreement or any other program or agreement, the Subrecipient agrees to promptly reimburse the City for such payments upon request. 11. Notices. Any notice desired or required to be given hereunder shall be in writing, and shall be deemed received three (3) days after deposit with the U.S. Postal Service, postage fully prepaid, certified mail, return receipt requested, and addressed to the party to which it is intended at its last known address, or to such other person or address as either party shall designate to the other from time to time in writing forwarded in like manner: Subrecipient Field Arts and Events Hall 219 N. Oak Street Port Angeles, WA 98362 November 15, 2022 H 7 ARPA Subrecipient Agreement 4 City of Port Angeles Attn: Sarina Carrizosa, Finance Director 321 East 5th Street Port Angeles, WA 98362 12. Improper Influence. Each party warrants that it did not and will not employ, retain, or contract with any person or entity on a contingent compensation basis for the purpose of seeking, obtaining, maintaining, or extending this Agreement. Each party agrees, warrants, and represents that no gratuity whatsoever has been or will offered or conferred with a view towards obtaining, maintaining, or extending this Agreement. 13. Conflict of Interest. The elected and appointed officials and employees of the parties shall not have any personal interest, direct or indirect, which gives rise to a conflict of interest. 14. Time. Time is of the essence in this Agreement. 15. Survival. The provisions of this Agreement that by their sense and purpose should survive expiration or termination of the Agreement shall so survive. Those provisions include without limitation Indemnification and Maintenance and Audit of Records. 16. Amendment. No amendment or modification to the Agreement will be effective without the prior written consent of the authorized representatives of the parties. 17. Governing Law; Venue. The Agreement will be governed in all respects by the laws of the Washington State, both as to interpretation and performance, without regard to conflicts of law or choice of law provisions. Any action arising out of or in connection with the Agreement may be instituted and maintained only in a court of competent jurisdiction in Clallam County, Washington or as provided by RCW 36.01.050. 17. Non-Waiver. No failure on the part of the City to exercise, and no delay in exercising, any right hereunder shall operate as a wavier thereof; nor shall any single or partial exercise by the City of any right hereunder preclude any other or further exercise thereof or the exercise of any other right. The remedies herein provided are cumulative and not exclusive of any remedy available to the City at law or in equity. 18. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors. 19. Assignment. The Subrecipient shall not assign or transfer any of its interests in or obligations under this Agreement without the prior written consent of the City. 20. Entire Agreement. This Agreement constitutes the entire agreement between the City and the Subrecipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the parties with respect to this Agreement. November 15, 2022 H 8 ARPA Subrecipient Agreement 5 21. No Third-Party Beneficiaries. Nothing herein shall or be deemed to create or confer any right, action, or benefit in, to, or on the part of any person or entity that is not a party to this Agreement. This provision shall not limit any obligation which either Party has to Treasury in connection with the use of ARPA Funds, including the obligations to provide access to records and cooperate with audits as provided in this Agreement. 22. Severability. In the event that one or more provisions of this Agreement shall be determined to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof, the remainder of the Agreement shall remain in full force and effect and the invalid provisions shall be deemed deleted. 23. Counterparts. This Agreement may be executed in one or more counterparts, any of which shall be deemed an original but all of which together shall constitute one and the same instrument. 24. Authorization. Each party signing below warrants to the other party, that they have the full power and authority to execute this Agreement on behalf of the party for whom they sign. IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of the last date signed below. DATED this _____ day of ___________________, 2022. SUBRECIPIENT By: _________________________________________ Print Name: Steven Raider-Ginsburg Its: _______Executive Director DATED this _____ day of _______________, 2022. CITY OF PORT ANGELES By: _________________________________________ Print Name: Sarina Carrizosa Its: ___ Finance Director November 15, 2022 H 9 ARPA Subrecipient Agreement 6 ATTACHMENT A Letter agreement November 15, 2022 H 10 ARPA Subrecipient Agreement 7 ATTACHMENT B U.S. DEPARTMENT OF TREASURY CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS FINAL RULE DATED 5-17-2021 November 15, 2022 H 11 ARPA Subrecipient Agreement 8 ATTACHMENT C U.S. DEPARTMENT OF TREASURY COMPLIANCE AND REPORTING GUIDANCE FOR CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS DATED 6-17-2021 November 15, 2022 H 12 ARPA Subrecipient Agreement 9 ATTACHMENT D SCOPE OF WORK November 15, 2022 H 13 ARPA Recipient Agreement 1 ATTACHMENT D SCOPE OF WORK The City of Port Angeles is directing $300,000 of ARPA funds administered by the City to be disbursed to the Subrecipient to recover from the financial fallout of the pandemic, as well as address COVID needs going forward. The funding will be utilized to reimburse eligible operating expenses incurred by the Subrecipient for the completion of the Field Arts and Events Hall to support the tourism industry in Port Angeles and provide job growth. Additional costs were incurred due to delays caused by the COVID-19 pandemic 1. Applicant Eligibility Criteria To be eligible for ARPA Funds under this Agreement, the Subrecipient must: • Agree to operate in accordance with the requirements of applicable federal, state, and local public regulations including health and safety measures; • Demonstrate significant economic contribution of their business to the community; • Provide tourism support and industry. 2. Eligible Costs Funds will be available to reimburse eligible operating costs incurred by the Subrecipient from March 3, 2021 through December 31, 2024. These costs may include: • Support for costs incurred for the completion of the Field Arts and Events Hall. Such costs must be necessary to continue business operations and cannot represent a federal, state, or local tax, fee, license, or other governmental revenue. In addition, the Subrecipient must demonstrate that such costs were not funded by any other government or private entity (i.e. no submission of costs that have been previously reimbursed are permitted under this Agreement). All funds are to be disbursed directly to the Field Arts and Events Hall as reimbursement through the use of an A19 form detailing costs incurred. 3. Program Funding and Award Amount November 15, 2022 H 14 ARPA Recipient Agreement 2 The Field Arts and Events Hall shall submit a quarterly A19 or equivalent report on the development activities, to include supporting documentation of expenses. Reporting shall be required until a full accounting of funds has been provided. 4. Reporting Process: The ARPA funding will be provided to the Subrecipient as reimbursement in an amount not to exceed $300,000. Quarterly A19, or equivalent, reports must be submitted to the City by the Subrecipient demonstrating expenditure details, together with copies of invoices, payroll records, receipts and other supporting documentation for each expense for which funding was requested, along with a signed certification by the sub-recipient that such expenses represent eligible expenses incurred by the Subrecipient based on the eligibility costs outlined above and that such expenses have not been nor will be reimbursed under any other government or private entity program. This shall ensure the eligibility of the expenditures is consistent with the application requirements prior to payment. Any expenses deemed to be ineligible or unspent by December 31, 2024 shall be returned to the City. November 15, 2022 H 15 November 15, 2022 H 16 November 15, 2022 H 17 November 15, 2022 H 18 November 15, 2022 H 19 Date: November 15, 2022 To: City Council From: Norman Gollub, Interim Community and Economic Development Director Subject: Draft Climate Resiliency Implementation Plan - First Reading Background / Analysis: As the Climate Resiliency Plan drafting and public process were underway in 2020-2022, the North Olympic Development Council (NODC) was awarded funding through the Puget Sound Partnership from the EPA's National Estuary Program for Phase 2: Municipal Level Climate Action Planning for the North Olympic Peninsula. Building on the 2015 Climate Change Preparedness Plan for the North Olympic Peninsula (CCP NOP), this project continues to establish regional adaptation and mitigation goals for the North Olympic Peninsula and develop specific climate action plans for local communities that integrate with the CCP NOP plan, local government comprehensive and shoreline master plans, and other relevant plans. The NODC reached out to Department of Community and Economic Development Staff to invite a staff member to sit on a steering committee to lead the grant process. In April 2022 the NODC selected the City of Port Angeles as one of three governments to provide technical assistance on an aspect of climate change preparedness. City staff decided on the drafting of an Implementation Plan for the Climate Resiliency Plan as the logical next step in the Climate Resiliency Plan process. The project kicked off in July with five 2-hour work sessions. These work sessions brought together community stakeholders, natural resource professionals, and City staff to begin thinking about how each of the 55 actions within the Climate Resiliency Plan could be implemented using the following categories for evaluation: • How actions should be prioritized and their timelines • Lead agencies/departments • Equity • Affordability • Targets and indicators used to measure success • Roles/responsibilities • Funding opportunities • Partners and coordination Summary: The Climate Resiliency Implementation Plan effort was enacted directly following the adoption of the Climate Resiliency Plan. The Implementation Plan seeks to provide guidance to City decisionmakers in order to operationalize the plans fifty -five (55) separate actions. The process included stakeholders from across Clallam County and a public hearing on October 26, 2022. Funding: N/A Recommendation: Adopt the Port Angeles Climate Resiliency Implementation Plan as recommended by the Planning Commission. November 15, 2022 I - 1 The draft Implementation Plan incorporating all the input from the work sessions was finalized in mid- October. Notice of the Public Hearing inviting the public to provide comment was posted to the City’s website on October 19, 2022 and in the Peninsula Daily News on October 22, 2022. The Plan was also provided to the Climate Action Subcommittees and 75-member community stakeholder list, including the Climate Action Planning Group, for comments on October 19 with the intent that they would provide comment by October 30 to be incorporated into the draft plan for Council review. The public hearing for the Implementation Plan was hosted by the Planning Commission on October 26, 2022 and the draft plan was provided to the NODC for their records and grant obligations on November 1, 2022. The Planning Commission unanimously adopted a motion to recommend approval of the Climate Resiliency Plan Implementation Plan to the City Council. The Draft Climate Resiliency Implementation Plan with track changes related to inclusions based upon submitted public comment is provided as Attachment 1 to this memo. Comments from the stakeholders, Planning Commission, and public comment have been provided in a Public Comment Matrix as Attachment 2 and the Climate Resiliency Plan adopted in June of 2022 has been provided as Attachment 3. Funding: N/A Attachments: Attachment 1: Draft Climate Resiliency Implementation Plan Attachment 2: Public Comment Matrix Attachment 3: 2022 Climate Resiliency Plan November 15, 2022 I - 2 Date: November 15, 2022 To: City Council From: Nathan A. West, City Manager Sarina Carrizosa, Finance Director Subject: Residential Utility Arrearage Program Grant Acceptance Background / Analysis: In May of 2022 the state allocated $100 million toward a utility arrearage program to assist residents that had been financially impacted by the COVID-19 pandemic. This funding was distributed from American Rescue Plan Act funds received by the State. Since this program was announced City Staff has worked with the Department of Commerce to secure funding for Port Angeles residents. Staff has been informed that the City will receive $811,198.97 for customer arrearages accrued from March 1, 2020 to December 31, 2021. These funds are only eligible for residential accounts and must be distributed by December 31, 2022. This program’s eligibility requirements include providing funding for customers who have participated in the low-income home energy assistance program, low-income water assistance program, or ratepayer- funded assistance programs. Customers are also considered eligible if they received pledges, pandemic related assistance or were placed on a payment plan as a result of hardship that was caused by the pandemic. Utility credits may be applied directly to accounts of residential customers that meet the eligibility requirements without the need for customers to apply for funding. The City currently has an estimated $1.3 million in past due balances that have accrued as a result of the pandemic and while substantial efforts have been made to assist customers many payments plans are financially burdening customers who were negatively impacted by the pandemic. This funding will provide significant and needed relief to the residents of our community. Staff is recommending Council authorize the City Manager to sign the grant agreement for residential utility arrearage funding from the Department of Commerce in the amount of $811,198.97. Funding Overview: The grant in the amount of $811,198.97 does not require a match. Attached: Utility Residential Customer Arrearages grant agreement with the Department of Commerce Summary: In May of 2022 the State announced they would allocate $100 million in their budget to address significant utility arrearages that have occurred across the state as a result of the COVID-19 pandemic and the utility shutoff moratorium. Since that time staff has worked with Department of Commerce to secure funding for Port Angeles residents for past due accounts. Commerce has provided the City with a grant agreement that allocates $811,198.97 to Port Angeles for utility arrearages for residential customers. Funding: The grant in the amount of $811,198.97 does not require a match. Recommendation: Authorize the City Manager to sign the grant agreement for residential utility arrearage funding from the Department of Commerce in the amount of $811,198.97 and to make minor modifications as necessary. November 15, 2022 I - 3 Federal General Grant with City of Port Angeles through Commerce Energy Division Grant Number: 22-56104-028 For Utility Residential Customer Arrearages Dated: Tuesday, November 1, 2022 November 15, 2022 I - 4 ________________________________________________________________________________________________________ Page 2 of 23 Table of Contents TABLE OF CONTENTS .............................................................................................................................................. 2 FACE SHEET ............................................................................................................................................................ 4 SPECIAL TERMS AND CONDITIONS ......................................................................................................................... 5 1. ACKNOWLEDGEMENT OF FEDERAL FUNDING ................................................................................................. 5 2. GRANT MANAGEMENT .................................................................................................................................... 5 3. COMPENSATION .............................................................................................................................................. 5 4. BILLING PROCEDURES AND PAYMENT ............................................................................................................. 5 5. SUBGRANTEE/SUBCONTRACTOR DATA COLLECTION ...................................................................................... 6 6. FRAUD AND OTHER LOSS REPORTING ............................................................................................................. 6 7. ORDER OF PRECEDENCE .................................................................................................................................. 6 GENERAL TERMS AND CONDITIONS ....................................................................................................................... 7 1. DEFINITIONS .................................................................................................................................................... 7 2. ACCESS TO DATA .............................................................................................................................................. 7 3. ADVANCE PAYMENTS PROHIBITED .................................................................................................................. 8 4. ALL WRITINGS CONTAINED HEREIN ................................................................................................................. 8 5. AMENDMENTS ................................................................................................................................................ 8 6. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, ALSO REFERRED TO AS THE “ADA” 28 CFR PART 35 ............................................................................................................................................................... 8 7. ASSIGNMENT ................................................................................................................................................... 8 8. ATTORNEYS’ FEES ............................................................................................................................................ 8 9. AUDIT .............................................................................................................................................................. 8 10. CERTIFICATION REGARDING DEBARMENT, SUSPENSION OR INELIGIBILITY AND VOLUNTARY EXCLUSION- PRIMARY AND LOWER TIER COVERED TRANSACTIONS ............................................................................................. 8 11. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION................................................................................... 9 12. CONFLICT OF INTEREST .................................................................................................................................. 10 13. COPYRIGHT PROVISIONS ............................................................................................................................... 10 14. DISPUTES ....................................................................................................................................................... 11 15. DUPLICATE PAYMENT .................................................................................................................................... 11 16. GOVERNING LAW AND VENUE ...................................................................................................................... 11 17. INDEMNIFICATION ........................................................................................................................................ 12 18. INDEPENDENT CAPACITY OF THE GRANTEE................................................................................................... 12 19. INDIRECT COSTS ............................................................................................................................................ 12 20. INDUSTRIAL INSURANCE COVERAGE ............................................................................................................. 12 21. LAWS ............................................................................................................................................................. 12 22. LICENSING, ACCREDITATION AND REGISTRATION ......................................................................................... 12 23. LIMITATION OF AUTHORITY .......................................................................................................................... 12 24. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS ................................................................................. 13 25. PAY EQUITY .................................................................................................................................................... 13 26. POLITICAL ACTIVITIES .................................................................................................................................... 13 27. PROCUREMENT STANDARDS FOR FEDERALLY FUNDED PROGRAMS ............................................................. 13 28. PUBLICITY ...................................................................................................................................................... 14 29. RECAPTURE.................................................................................................................................................... 14 November 15, 2022 I - 5 ________________________________________________________________________________________________________ Page 3 of 23 30. RECORDS MAINTENANCE .............................................................................................................................. 14 31. REGISTRATION WITH DEPARTMENT OF REVENUE......................................................................................... 15 32. RIGHT OF INSPECTION ................................................................................................................................... 15 33. SAVINGS ........................................................................................................................................................ 15 34. SEVERABILITY ................................................................................................................................................. 15 35. SITE SECURITY ................................................................................................................................................ 15 36. SUBGRANTING ............................................................................................................................................... 15 37. SURVIVAL ....................................................................................................................................................... 16 38. TAXES ............................................................................................................................................................. 16 39. TERMINATION FOR CAUSE............................................................................................................................. 16 40. TERMINATION FOR CONVENIENCE ................................................................................................................ 16 41. TERMINATION PROCEDURES ......................................................................................................................... 16 42. TREATMENT OF ASSETS ................................................................................................................................. 17 43. WAIVER ......................................................................................................................................................... 18 ATTACHMENT A: SCOPE OF WORK....................................................................................................................... 19 ATTACHMENT B: BUDGET .................................................................................................................................... 23 November 15, 2022 I - 6 ________________________________________________________________________________________________________ Page 4 of 23 Face Sheet Grant Number: 22-56104-028 Energy Division ☒Subrecipient Utility Residential Customer Arrearages ☐Contractor 1. Grantee 2. Grantee Doing Business As (as applicable) City of Port Angeles 321 E 5th St Port Angeles, WA 98362-0217 <Insert DBA name> <Insert DBA mailing address> <Insert DBA physical address> <Insert DBA location> 3. Grantee Representative 4. COMMERCE Representative Sarina Carrizosa Finance Director 360-417-4601 scarrizo@cityofpa.us Anneka McDonald 360-764-6103 Anneka.mcdonald@commerce.wa.gov PO Box 42525 1011 Plum St. SE Olympia, WA 98504 5. Grant Amount 6. Funding Source 7. Start Date 8. End Date $811,198.97 Federal: State: Other: N/A: 11/1/2022 2/1/2022 9. Federal Funds (as applicable) $811,198.97 Federal Agency: US Department of the Treasury ALN 21.027 Indirect Rate N/A 10. Tax ID # 11. SWV # 12. UBI # 13. UEI # N/A SWV0007712-00 054-001-519 NBZWTT3BYB68 14. Grant Purpose The purpose of this contract is to provide funding for public and private water, sewer, garbage, electric, and natural gas utilities to address low-income customer arrearages compounded by the COVID-19 20 pandemic and the related economic downturn that were accrued between March 1, 2020, and December 31, 2021. COMMERCE, defined as the Department of Commerce, and the Grantee, as defined above, acknowledge and accept the terms of this Grant and attachments and have executed this Grant on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Grant are governed by this Grant and the following other documents incorporated by reference: Grantee Terms and Conditions including Attachment “A” – Scope of Work, Attachment “B” – Budget FOR GRANTEE FOR COMMERCE Nathan West, City Manager Signature Date Michael Furze, Assistant Director, Energy Division Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILE November 15, 2022 I - 7 ________________________________________________________________________________________________________ Page 5 of 23 Special Terms and Conditions 1. ACKNOWLEDGEMENT OF FEDERAL FUNDING Federal Award Date: Not Provided Federal Award Identification Number (FAIN): SLFRP0002 Total amount of the federal award: $100,000,000.00 Awarding official: US Department of Treasury The Grantee agrees that any publications (written, visual, or sound) but excluding press releases, newsletters, and issue analyses, issued by the Grantee describing programs or projects funded in whole or in part with federal funds under this Grant, shall contain the following statements: “This project was supported by Grant No. SLFRF 2022 awarded by US Department of the Treasury. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the US Department of the Treasury. Grant funds are administered by the Energy Division, Washington State Department of Commerce.” 2. GRANT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Grant. The Representative for COMMERCE and their contact information are identified on the Face Sheet of this Grant. The Representative for the Grantee and their contact information are identified on the Face Sheet of this Grant. 3. COMPENSATION COMMERCE shall pay an amount not to exceed $811,198.97 for the performance of all things necessary for or incidental to the performance of work as set forth in the Scope of Work. Grantee's compensation for services rendered shall be based on the following rates or in accordance with the following terms: 4. BILLING PROCEDURES AND PAYMENT COMMERCE will pay Grantee upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE via the Commerce Grants Management System. If required, the attachments to the invoice request in the Commerce Grants Management System shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and fees. The invoice shall include the Grant Number 22-56104-028. If expenses are invoiced, provide a detailed breakdown of each type. A receipt must accompany any single expenses in the amount of $50.00 or more in order to receive reimbursement. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Grantee. COMMERCE may, in its sole discretion, terminate the Grant or withhold payments claimed by the Grantee for services rendered if the Grantee fails to satisfactorily comply with any term or condition of this Grant. November 15, 2022 I - 8 ________________________________________________________________________________________________________ Page 6 of 23 No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. Invoices and End of Fiscal Year Invoices are due on the 20th of the month following the provision of services. Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide notification of the end of fiscal year due date. The Grantee must invoice for all expenses from the beginning of the Grant through June 30, regardless of the Grant start and end date. Duplication of Billed Costs The Grantee shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall not pay the Grantee, if the Grantee is entitled to payment or has been or will be paid by any other source, including grants, for that service. Disallowed Costs The Grantee is responsible for any audit exceptions or disallowed costs incurred by its ow n organization or that of its subgrantees/subcontractors. In the event that funding provided under this grant is used for any other reason than the purpose stated in Section 14 of the Face Sheet, the Grantee must repay all grant funds that were not expend ed for that purpose (i.e. to address low-income customer arrearages), plus interest calculated at the rate of interest on state of Washington general obligation bonds issued most closely to the effective date of the legislation in which the program funded. Repayment shall be pursuant to Section 29 (Recapture) of the General Terms and Conditions. 5. SUBGRANTEE/SUBCONTRACTOR DATA COLLECTION Grantee will submit reports, in a form and format to be provided by Commerce and at intervals as agreed by the parties, regarding work under this Grant performed by subgrantees/subcontractors and the portion of Grant funds expended for work performed by subgrantees/subcontractors, including but not necessarily limited to minority-owned, woman-owned, and veteran-owned business subgrantees/subcontractors. “Subgrantees/subcontractors” shall mean subgrantees of any tier. 6. FRAUD AND OTHER LOSS REPORTING Grantee shall report in writing all known or suspected fraud or other loss of any funds or other property furnished under this Contract immediately or as soon as practicable to the Commerce Representative identified on the Face Sheet. 7. ORDER OF PRECEDENCE In the event of an inconsistency in this Grant, the inconsistency shall be resolved by giving precedence in the following order: • Applicable federal and state of Washington statutes and regulations • Special Terms and Conditions • General Terms and Conditions • Attachment A – Scope of Work • Attachment B – Budget November 15, 2022 I - 9 ________________________________________________________________________________________________________ Page 7 of 23 General Terms and Conditions 1. DEFINITIONS As used throughout this Grant, the following terms shall have the meaning set forth below: A. “Authorized Representative” shall mean the Director and/or the designee authorized in writing to act on the Director’s behalf. B. “COMMERCE” or “Department” shall mean the Washington Department of Commerce. C. “Grant” or “Agreement” or “Contract” means the entire written agreement between COMMERCE and the Grantee, including any Exhibits, documents, or materials incorporated by reference. E-mail or Facsimile transmission of a signed copy of this Grant shall be the same as delivery of an original. D. "Grantee" shall mean the entity identified on the face sheet performing service(s) under this Grant, and shall include all employees and agents of the Grantee. E. “Modified Total Direct Costs” (MTDC) shall mean all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000. F. “Personal Information” shall mean information identifiable to any person, including, but not limited to, information that relates to a person’s name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers. G. “State” shall mean the state of Washington. H. “Subaward” shall mean an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal award received by the pass -through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program. A subaward may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a contract. I. “Subrecipient” shall mean a non-Federal entity that receives a subaward from a pass- through entity to carry out part of a Federal program; but does not include an individual that is a beneficiary of such program. A subrecipient may also be a recipient of other Federal awards directly from a Federal awarding agency. J. "Subgrantee/subcontractor" shall mean one not in the employment of the Grantee, who is performing all or part of those services under this Grant under a separate Grant with the Grantee. The terms “subgrantee” and “subcontractor” means any tier. 2. ACCESS TO DATA In compliance with RCW 39.26.180, the Grantee shall provide access to data generated under this Grant to COMMERCE, the Joint Legislative Audit and Review Committee, and the Office of the State Auditor at no additional cost. This includes access to all information that supports the findings, November 15, 2022 I - 10 ________________________________________________________________________________________________________ Page 8 of 23 conclusions, and recommendations of the Grantee’s reports, including computer models and the methodology for those models. 3. ADVANCE PAYMENTS PROHIBITED No payments in advance of or in anticipation of goods or services to be provided under this Grant shall be made by COMMERCE. 4. ALL WRITINGS CONTAINED HEREIN This Grant contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Grant shall be deemed to exist or to bind any of the parties hereto. 5. AMENDMENTS This Grant may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties . 6. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also referred to as the “ADA” 28 CFR Part 35 The Grantee must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications. 7. ASSIGNMENT Neither this Grant, nor any claim arising under this Grant, shall be transferred or assigned by the Grantee without prior written consent of COMMERCE. 8. ATTORNEYS’ FEES Unless expressly permitted under another provision of the Grant, in the event of litigation or other action brought to enforce Grant terms, each party agrees to bear its own attorneys’ fees and costs. 9. AUDIT If the Grantee is a subrecipient and expends $750,000 or more in federal awards from any and/or all sources in any fiscal year, the Grantee shall procure and pay for a single audit or a program-specific audit for that fiscal year. Upon completion of each audit, the Grantee shall: A. Submit to COMMERCE the reporting package specified in Uniform Guidance 2 CFR 200, reports required by the program-specific audit guide (if applicable), and a copy of any management letters issued by the auditor. B. Submit to COMMERCE follow-up and developed corrective action plans for all audit findings. If the Grantee is a subrecipient and expends less than $750,000 in federal awards from any and/or all sources in any fiscal year, the Grantee shall notify COMMERCE they did not meet the single audit requirement. The Grantee shall send all single audit documentation to the Federal Audit Clearinghouse. 10. CERTIFICATION REGARDING DEBARMENT, SUSPENSION OR INELIGIBILITY AND VOLUNTARY EXCLUSION- PRIMARY AND LOWER TIER COVERED TRANSACTIONS A. Grantee, defined as the primary participant and it principals, certifies by signing these General Terms and Conditions that to the best of its knowledge and belief they: November 15, 2022 I - 11 ________________________________________________________________________________________________________ Page 9 of 23 i. Are not presently debarred, suspended, proposed for debarment, and declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency. ii. Have not within a three-year period preceding this Grant, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public or private agreement or transaction, violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, receiving stolen property, making false claims, or obstruction of justice; iii. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of federal Executive Order 12549; and iv. Have not within a three-year period preceding the signing of this Grant had one or more public transactions (Federal, State, or local) terminated for cause of default. B. Where the Grantee is unable to certify to any of the statements in this Grant, the Grantee shall attach an explanation to this Grant. C. The Grantee agrees by signing this Grant that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by COMMERCE. D. The Grantee further agrees by signing this Grant that it will include the clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction,” as follows, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions: LOWER TIER COVERED TRANSACTIONS i. The lower tier Grantee certifies, by signing this Grant that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. ii. Where the lower tier Grantee is unable to certify to any of the statements in this Grant, such Grantee shall attach an explanation to this Grant. E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, person, primary covered transaction, principal, and voluntarily excluded , as used in this section, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact COMMERCE for assistance in obtaining a copy of these regulations. 11. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION A. “Confidential Information” as used in this section includes: i. All material provided to the Grantee by COMMERCE that is designated as “confidential” by COMMERCE; ii. All material produced by the Grantee that is designated as “confidential” by COMMERCE; and November 15, 2022 I - 12 ________________________________________________________________________________________________________ Page 10 of 23 iii. All Personal Information in the possession of the Grantee that may not be disclosed under state or federal law. B. The Grantee shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential Information. The Grantee shall use Confidential Information solely for the purposes of this Grant and shall not use, share, transfer, sell or disclose any Confidential Information to any third party except with the prior written consent of COMMERCE or as may be required by law. The Grantee shall take all necessary steps to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential Information or violation of any state or federal laws related thereto. Upon request, the Grantee shall provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may require changes to such policies and procedures as they apply to this Grant whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The Grantee shall make the changes within the time period specified by COMMERCE. Upon request, the Grantee shall immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the Grantee against unauthorized disclosure. C. Unauthorized Use or Disclosure. The Grantee shall notify COMMERCE within five (5) working days of any unauthorized use or disclosure of any confidential information, and shall take necessary steps to mitigate the harmful effects of such use or disclosure. 12. CONFLICT OF INTEREST Notwithstanding any determination by the Executive Ethics Board or other tribunal, COMMERCE may, in its sole discretion, by written notice to the Grantee terminate this Grant if it is found after due notice and examination by COMMERCE that there is a violation of the Ethics in Public Service Act, Chapters 42.52 RCW and 42.23 RCW; or any similar statute involving the Grantee in the procurement of, or performance under this Grant. Specific restrictions apply to Granting with current or former state employees pursuant to chapter 42.52 of the Revised Code of Washington. The Grantee and their subgrantee(s) must identify any person employed in any capacity by the state of Washington that worked with the COMMERCE program executing this Grant, including but not limited to formulating or drafting the legislation, participating in procurement planning and execution, awarding Grants, and monitoring Grant, during the 24-month period preceding the start date of this Grant. Identify the individual by name, the agency previously or currently employed by, job title or position held, and separation date. If it is determined by COMMERCE that a conflict of interest exists, the Grantee may be disqualified from further consideration for the award of a Grant. In the event this Grant is terminated as provided above, COMMERCE shall be entitled to pursue the same remedies against the Grantee as it could pursue in the event of a breach of the Grant by the Grantee. The rights and remedies of COMMERCE provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law. The existence of facts upon which COMMERCE makes any determination under this clause shall be an issue and may be reviewed as provided in the “Disputes” clause of this Grant. 13. COPYRIGHT PROVISIONS Unless otherwise provided, all Materials produced under this Grant shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of such Materials. In the event the Materials are not considered “works for hire” under the U.S. Copyright laws, the Grantee hereby irrevocably assigns all right, title, and interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE effective from the moment of creation of such Materials. November 15, 2022 I - 13 ________________________________________________________________________________________________________ Page 11 of 23 “Materials” means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability to transfer these rights. For Materials that are delivered under the Grant, but that incorporate pre-existing materials not produced under the Grant, the Grantee hereby grants to COMMERCE a nonexclusive, royalty-free, irrevocable license (with rights to sublicense to others) in such Materials to translate, r eproduce, distribute, prepare derivative works, publicly perform, and publicly display. The Grantee warrants and represents that the Grantee has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to COMMERCE. The Grantee shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials furnished under this Grant, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Grant. The Grantee shall provide COMMERCE with prompt written notice of each notice or claim of infringement received by the Grantee with respect to any Materials delivered under this Grant. COMMERCE shall have the right to modify or remove any restrictive markings placed upon the Materials by the Grantee. 14. DISPUTES Except as otherwise provided in this Grant, when a dispute arises between the parties and it cannot be resolved by direct negotiation, either party may request a dispute hearing with the Director of COMMERCE, who may designate a neutral person to decide the dispute. The request for a dispute hearing must: • be in writing; • state the disputed issues; • state the relative positions of the parties; • state the Grantee's name, address, and Grant number; and • be mailed to the Director and the other party’s (respondent’s) Grant Representative within three (3) working days after the parties agree that they cannot resolve the dispute. The respondent shall send a written answer to the requestor’s statement to both the Director or the Director’s designee and the requestor within five (5) working days. The Director or designee shall review the written statements and reply in writing to both parties within ten (10) working days. The Director or designee may extend this period if necessary by notifying the parties. The decision shall not be admissible in any succeeding judicial or quasi-judicial proceeding. The parties agree that this dispute process shall precede any action in a judicial or quasi -judicial tribunal. Nothing in this Grant shall be construed to limit the parties’ choice of a mutually acceptable alternate dispute resolution (ADR) method in addition to the dispute hearing procedure outlined above. 15. DUPLICATE PAYMENT COMMERCE shall not pay the Grantee, if the Grantee has charged or will charge the State of Washington or any other party under any other Grant or agreement, for the same services or expenses. 16. GOVERNING LAW AND VENUE This Grant shall be construed and interpreted in accordance with the laws of the state of Washingt on, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. November 15, 2022 I - 14 ________________________________________________________________________________________________________ Page 12 of 23 17. INDEMNIFICATION To the fullest extent permitted by law, Grantee shall indemnify, defend, and hold harmless the state of Washington, COMMERCE, agencies of the state and all officials, agents and employees of the state, from and against all claims for injuries or death arising out of or resulting from the performance of the Grant. “Claim” as used in this Grant, means any financial loss, claim, suit, action, d amage, or expense, including but not limited to attorney’s fees, attributable for bodily injury, sickness, disease, or death, or injury to or the destruction of tangible property including loss of use resulting therefrom. Grantee’s obligation to indemnify, defend, and hold harmless includes any claim by Grantee’s agents, employees, representatives, or any subgrantee or its employees. Grantee expressly agrees to indemnify, defend, and hold harmless the State for any claim arising out of or incident to Grantee’s or any subgrantee’s performance or failure to perform the Grant. Grantee’s obligation to indemnify, defend, and hold harmless the State shall not be eliminated or reduced by any actual or alleged concurrent negligence of State or its agents, agencies, employees and officials. Grantee waives its immunity under Title 51 RCW, Industrial Insurance, to the extent it is required to indemnify, defend and hold harmless the state and its agencies, officers, agents or employees. 18. INDEPENDENT CAPACITY OF THE GRANTEE The parties intend that an independent Grantee relationship will be created by this Grant. The Grantee and its employees or agents performing under this Grant are not employees or agents of the state of Washington or COMMERCE. The Grantee will not hold itself out as or claim to be an officer or employee of COMMERCE or of the state of Washington by reason hereof, nor will the Grantee make any claim of right, privilege or benefit which would accrue to such officer or employee under law. Conduct and control of the work will be solely with the Grantee. 19. INDIRECT COSTS Grantee shall provide their indirect cost rate that has been negotiated between their entity and the Federal Government. If no such rate exists a de minimis indirect cost rate of 10% of modified total direct costs (MTDC) will be used. 20. INDUSTRIAL INSURANCE COVERAGE Grantee shall comply with all applicable provisions of Title 51 RCW. If the Grantee fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf of its employees as may be required by law, COMMERCE may collect from Grantee the full amount payable to the Industrial Insurance Accident Fund. COMMERCE may deduct the amount owed by the Grantee to the accident fund from the amount payable to Grantee by COMMERCE under this Grant, and transmit the deducted amount to the Department of Labor and Industries, (L&I) Division of Insurance Services. This provision does not waive any of L&I’s rights to collect from the Grantee. 21. LAWS Grantee shall comply with all applicable laws, ordinances, codes, regulations and policies of local, state, and federal governments, as now or hereafter amended. 22. LICENSING, ACCREDITATION AND REGISTRATION Grantee shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this Grant. 23. LIMITATION OF AUTHORITY Only the Authorized Representative or the Authorized Representative’s delegate by writing (delegation to be made prior to action) shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this Grant. Furthermore, any alteration, November 15, 2022 I - 15 ________________________________________________________________________________________________________ Page 13 of 23 amendment, modification, or waiver or any clause or condition of this Grant is not effective or binding unless made in writing and signed by the Authorized Representative. 24. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS During the performance of this Grant, the Grantee shall comply with all federal, state, and local nondiscrimination laws, regulations and policies. In the event of the Grantee’s non-compliance or refusal to comply with any nondiscrimination law, regulation or policy, this Grant may be rescinded, canceled or terminated in whole or in part, and the Grantee may be declared ineligible for further Grants with COMMERCE. The Grantee shall, however, be given a reasonable time in which to cure this noncompliance. Any dispute may be resolved in accordance with the “Disputes” procedure set forth herein. The funds provided under this Grant may not be used to fund religious worship, exercise, or instruction. No person shall be required to participate in any religious worship, exercise, or instruction in order to have access to the facilities funded by this Grant. 25. PAY EQUITY The Grantee agrees to ensure that “similarly employed” individuals in its workforce are compensated as equals, consistent with the following: A. Employees are “similarly employed” if the individuals work for the same employer, the performance of the job requires comparable skill, effort, and responsibility, and the jobs are performed under similar working conditions. Job titles alone are not determinative of whether employees are similarly employed; B. Grantee may allow differentials in compensation for its workers if the differentials are based in good faith and on any of the following: i. A seniority system; a merit system; a system that measures earnings by quantity or quality of production; a bona fide job-related factor or factors; or a bona fide regional difference in compensation levels. ii. A bona fide job-related factor or factors may include, but not be limited to, education, training, or experience that is: Consistent with business necessity; not based on or derived from a gender-based differential; and accounts for the entire differential. iii. A bona fide regional difference in compensation level must be: Consistent with business necessity; not based on or derived from a gender -based differential; and account for the entire differential. This Grant may be terminated by the Department, if the Department or the Department of Enterprise Services determines that the Grantee is not in compliance with this provision. 26. POLITICAL ACTIVITIES Political activity of Grantee’s employees and officers are limited by the State Campaign Finances and Lobbying provisions of Chapter 42.17A RCW and the Federal Hatch Act, 5 USC 1501 - 1508. No funds may be used for working for or against ballot measures or for or against the candidacy of any person for public office. 27. PROCUREMENT STANDARDS FOR FEDERALLY FUNDED PROGRAMS All Grantees must establish procurement policies and procedures in accordance with 2 CFR Part 200, for all purchases funded by this Grant. The Grantee’s procurement system should include at least the following: November 15, 2022 I - 16 ________________________________________________________________________________________________________ Page 14 of 23 A. A code or standard of conduct that shall govern the performance of its officers, employees, or agents engaged in the awarding of Grants using federal funds. B. Procedures that ensure all procurement transactions shall be conducted in a manner to provide, to the maximum extent practical, open and free competition. C. Minimum procedural requirements, as follows: i. Follow a procedure to assure the avoidance of purchasing unnecessary or duplicative items. ii. Solicitations shall be based upon a clear and accurate description of the technical requirements of the procured items. iii. Positive efforts shall be made to use small and minority-owned businesses. iv. The type of procuring instrument (fixed price, cost reimburse ment) shall be determined by the Grantee, but must be appropriate for the particular procurement and for promoting the best interest of the program involved. v. Grants shall be made only with reasonable sub grantees who possess the potential ability to perform successfully under the terms and conditions of the proposed procurement. vi. Some form of price or cost analysis should be performed in connection with every procurement action. vii. Procurement records and files for purchases shall include all of the following: 1) Grantee selection or rejection. 2) The basis for the cost or price. 3) Justification for lack of competitive bids if offers are not obtained. viii. A system for Grant administration to ensure Grantee conformance with terms, conditions and specifications of this Grant, and to ensure adequate and timely follow- up of all purchases. D. Grantee and Subgrantee must receive prior approval from COMMERCE for using funds from this Grant to enter into a sole source Grant or a Grant where only one bid or proposal is received when value of this Grant is expected to exceed $5,000. Prior approval requests shall include a copy of proposed Grants and any related procurement documents and justification for non-competitive procurement, if applicable. 28. PUBLICITY The Grantee agrees not to publish or use any advertising or publicity materials in which the state of Washington or COMMERCE’s name is mentioned, or language used from which the connection with the state of Washington’s or COMMERCE’s name may reasonably be inferred or implied, without the prior written consent of COMMERCE. 29. RECAPTURE In the event that the Grantee fails to perform this Grant in accordance with state laws, federal laws, and/or the provisions of this Grant, COMMERCE reserves the right to recapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the Grantee of funds under this recapture provision shall occur within the time period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Grant. 30. RECORDS MAINTENANCE The Grantee shall maintain books, records, documents, data and other evidence relating to this Grant and performance of the services described herein, including but not limited to accounting procedures November 15, 2022 I - 17 ________________________________________________________________________________________________________ Page 15 of 23 and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Grant. The Grantee shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the Grant, shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 31. REGISTRATION WITH DEPARTMENT OF REVENUE If required by law, the Grantee shall complete registration with the Washington State Department of Revenue. 32. RIGHT OF INSPECTION The Grantee shall provide right of access to its facilities to COMMERCE, or any of its officers, or to any other authorized agent or official of the state of Washington or the federal government, at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this Grant. 33. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Grant and prior to normal completion, COMMERCE may terminate the Grant under the "Termination for Convenience" clause, without the ten business day notice requirement. In lieu of termination, the Grant may be amended to reflect the new funding limitations and conditions. 34. SEVERABILITY The provisions of this Grant are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Grant. 35. SITE SECURITY While on COMMERCE premises, Grantee, its agents, employees, or subgrantees shall conform in all respects with physical, fire or other security policies or regulations. 36. SUBGRANTING The Grantee may only subgrant work contemplated under this Grant if it obtains the prior written approval of COMMERCE. If COMMERCE approves subgranting, the Grantee shall maintain written procedures related to subgranting, as well as copies of all subgrants and records related to subgrants. For cause, COMMERCE in writing may: (a) require the Grantee to amend its subgranting procedures as they relate to this Grant; (b) prohibit the Grantee from subgranting with a particular person or entity; or (c) require the Grantee to rescind or amend a subgrant. Every subgrant shall bind the Subgrantee to follow all applicable terms of this Grant. The Grantee is responsible to COMMERCE if the Subgrantee fails to comply with any applicable term or condition of this Grant. The Grantee shall appropriately monitor the activities of the Subgrantee to assure fiscal conditions of this Grant. In no event shall the existence of a subgrant operate to release or reduce the liability of the Grantee to COMMERCE for any breach in the performance of the Grantee’s duties. November 15, 2022 I - 18 ________________________________________________________________________________________________________ Page 16 of 23 Every subgrant shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subgrantee’s performance of the subgrant. 37. SURVIVAL The terms, conditions, and warranties contained in this Grant that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Grant shall so survive. 38. TAXES All payments accrued on account of payroll taxes, unemployment contributions, the Grantee’s income or gross receipts, any other taxes, insurance or expenses for the Grantee or its staff shall be the sole responsibility of the Grantee. 39. TERMINATION FOR CAUSE In the event COMMERCE determines the Grantee has failed to comply with the conditions of this Grant in a timely manner, COMMERCE has the right to suspend or terminate this Grant. Before suspending or terminating the Grant, COMMERCE shall notify the Grantee in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days, the Grant may be terminated or suspended. In the event of termination or suspension, the Grantee shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original Grant and the replacement or cover Grant and all administrative costs directly related to the replacement Grant, e.g., cost of the competitive bidding, mailing, advertising and staff time. COMMERCE reserves the right to suspend all or part of the Grant, withhold further payments, or prohibit the Grantee from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Grantee or a decision by COMMERCE to terminate the Grant. A termination shall be deemed a “Termination for Convenience” if it is determined that the Grantee: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in this Grant are not exclusive and are, in addition to any other rights and remedies, provided by law. 40. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Grant, COMMERCE may, by ten (10) business days written notice, beginning on the second day after the mailing, terminate this Grant, in whole or in part. If this Grant is so terminated, COMMERCE shall be liable only for payment required under the terms of this Grant for services rendered or goods delivered prior to the effective date of termination. 41. TERMINATION PROCEDURES Upon termination of this Grant, COMMERCE, in addition to any other rights provided in this Grant, may require the Grantee to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this Grant as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer. COMMERCE shall pay to the Grantee the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amount agreed upon by the Grantee and COMMERCE for (i) completed work and services for which no separate price is stated, (ii) par tially completed work and services, (iii) other property or services that are accepted by COMMERCE, and (iv) the protection and preservation of property, unless the termination is for default, in which case the Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this Grant. November 15, 2022 I - 19 ________________________________________________________________________________________________________ Page 17 of 23 COMMERCE may withhold from any amounts due the Grantee such sum as the Authorized Representative determines to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Grant. After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the Grantee shall: A. Stop work under the Grant on the date, and to the extent specified, in the notice; B. Place no further orders or subgrants for materials, services, or facilities except as may be necessary for completion of such portion of the work under the Grant that is not terminated; C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized Representative, all of the rights, title, and interest of the Grantee under the orders and subgrants so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subgrants; D. Settle all outstanding liabilities and all claims arising out of such termination of orders and subgrants, with the approval or ratification of the Authorized Representative to the extent the Authorized Representative may require, which approval or ratification shall be final for all the purposes of this clause; E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by the Authorized Representative any property which, if the Grant had been completed, would have been required to be furnished to COMMERCE; F. Complete performance of such part of the work as shall not have been terminated by the Authorized Representative; and G. Take such action as may be necessary, or as the Authorized Representative may direct, for the protection and preservation of the property related to this Grant, which is in the possession of the Grantee and in which COMMERCE has or may acquire an interest. 42. TREATMENT OF ASSETS Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished by the Grantee, for the cost of which the Grantee is entitled to be reimbursed as a direct item of cost under this Grant, shall pass to and vest in COMMERCE upon delivery of such property by the Grantee. Title to other property, the cost of which is reimbursable to the Grantee under this Grant, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this Grant, or (ii) commencement of use of such property in the performance of this Grant, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs. A. Any property of COMMERCE furnished to the Grantee shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of t his Grant. B. The Grantee shall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the Grantee or which results from the failure on the part of the Grantee to maintain and administer that property in accordance with sound management practices. C. If any COMMERCE property is lost, destroyed or damaged, the Grantee shall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further November 15, 2022 I - 20 ________________________________________________________________________________________________________ Page 18 of 23 damage. D. The Grantee shall surrender to COMMERCE all property of COMMERCE prior to settlement upon completion, termination or cancellation of this Grant. E. All reference to the Grantee under this clause shall also include Grantee’s employees, agents or subgrantees/subcontractors. 43. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Grant unless stated to be such in writing and signed by Authorized Representative of COMMERCE. November 15, 2022 I - 21 ________________________________________________________________________________________________________ Page 19 of 23 Attachment A: Scope of Work Section 128 (199), 2022 Supplemental Operating Budget proviso states: $100,000,000 of the coronavirus state fiscal recovery fund federal appropriation is provided solely for grants for public and private water, sewer, garbage, electric, and natural gas utilities to address low - income customer arrearages compounded by the COV ID-19 20 pandemic and the related economic downturn that were accrued between March 1, 2020, and December 31, 2021. (a) By May 27, 2022, each utility that wishes to participate, must opt-in to the grant program by providing the department the following information: i. Current arrearage balances for residential customers as of March 31, 2022; and ii. Available information on arrearage balances of low-income customers, including customers who received assistance from the low-income home energy assistance program, low-income water assistance program, or ratepayer-funded assistance programs between April 1, 2020, and March 31, 2022, as of March 31, 2022. If a utility does not have access to information regarding customer participation in these programs, the department must distribute funding to the community action program serving the same service area as the utility instead of the utility. (b) In determining the amount of funding each utility may receive, the department must consider: i. Each participating utility's proportion of the aggregate amount of arrearages among all participating utilities; ii. Utility service areas that are situated in locations experiencing disproportionate environmental health disparities; iii. American community survey poverty data; and iv. Whether the utility has leveraged other fund sources to reduce customer arrearages. (c) The department may retain up to one percent of the funding provided in this subsection to administer the program. (d) Each utility shall disburse funds directly to customer accounts by Dece mber 31, 2022. Funding shall only be distributed to customers that have participated in the low -income home energy assistance program, low-income water assistance program, or ratepayer-funded assistance programs. (e) Utilities may, but are not required to, work with other utilities or use community action agencies to administer these funds following the eligibility criteria for the low-income home energy assistance program and the low income household water assistance program. (f) By March 1, 2023, each utility who opted into the grant program must report to the department, utilities and transportation commission, and state auditor on how the funds were utilized and how many customers were supported. (g) Utilities may account for and recover in rates administrative costs associated with the disbursement of funds provided in this subsection. November 15, 2022 I - 22 ________________________________________________________________________________________________________ Page 20 of 23 Tasks and Deliverables Task 1: Funding Priorities Recipients will be asked to respond in the Smartsheet link provided by Commerce. 1. How is your utility planning to prioritize funds to support qualifying customers in need? Please choose all that apply. • Customers who have received Low-Income Home Energy Assistance (LIHEAP) assistance and/or Low-Income Household Water Assistance (LIHWAP) • Income level • Longest held balances • Largest balances • Renter-held accounts • All customers with qualifying debt • Other 2. Please rank prioritization in the order of which customers will receive funding first: Rank in the order of 1 = the highest priority, 6 = the lowest priority and 0 = does not apply. • Customers who have received Low-Income Home Energy Assistance (LIHEAP) assistance and/or Low-Income Household Water Assistance (LIHWAP).* • Income level* • Longest held balances* • Largest balances • Renter-held accounts • All customers with qualifying debt 3. Based on your answer to the previous question, do you plan to: • Apply funding to all prioritized customers equally? o Yes o No • Eliminate debt of prioritized customer class before moving to the next prior ity group? o Yes o No • Apply some other criteria or strategy? Task 2: Impacted and Disproportionality Impacted Reporting Grantee must ensure that funding is only distributed to customers that have participated in the low- income home energy assistance program, low-income water assistance program, or ratepayer-funded assistance programs. As used within this Contract, “low-income customers” are customers who fall within the Impacted/Disproportionately Impacted table listed below. In this task Grantee will review the current State and Local Recovery Funds (SLRF) guidance for reporting and responsibilities. Review the reporting guidelines within this link: Utility-Moratorium - Washington State Department of Commerce 1. Grantees will be asked to respond in the Smartsheet link provided by Commerce. November 15, 2022 I - 23 ________________________________________________________________________________________________________ Page 21 of 23 a. What Impacted and/or Disproportionally Impacted population does this project primarily serve? b. If this project primarily serves more than one Impacted and/or Disproportionately Impacted population, please select up to two additional populations served. i. Grantee will report from the following options: Impacted Disproportionately Impacted Assistance to Households • Low- or-moderate income households or populations9 • Households that experienced unemployment • Households that experienced increased food or housing insecurity • Households that qualify for certain federal programs10 • For services to address lost instructional time in K-12 schools: any students that lost access to in- person instruction for a significant period of time • Other households or populations that experienced a negative economic impact of the pandemic other than those listed above (please specify) • Low-income households and populations11 • Households and populations residing in Qualified Census Tracts • Households that qualify for certain federal programs12 • Households receiving services provided by Tribal governments • Households residing in the U.S. territories or receiving services from these governments • For services to address educational disparities, Title I eligible schools13 • Other households or populations that experienced a disproportionate negative economic impact of the pandemic other than those listed above (please specify) _______________________ 9 Low or moderate-income households and communities are those with (i) income at or below 300 percent of the Federal Poverty Guidelines for the size of the household based on the most recently published poverty guidelines by the Department of Health and Human Services (HHS) or (ii) income at or below 65 percent of the Area Median Income for the county and size of household based on the most recently published data by the Department of Housing and Urban Development (HUD). 10 For Impacted households, these programs are Children’s Health Insurance Program (“CHIP”); Childcare Subsidies through the Child Care and Development Fund (“CCDF”) Program; Medicaid; National Housing Trust Fund (“HTF”), for affordable housing programs only; Home Investment Partnerships Program (“HOME”), for affordable housing programs only. 11 Low-income households and communities are those with (i) income at or below 185 percent of the Federal Poverty Guidelines for the size of the household based on the most recently published poverty guidelines by HHS or (ii) income at or below 40 percent of Area Median Income for its county and size of household based on the most recently published data by HUD. 12 For Disproportionately Impacted households, these programs are Temporary Assistance for Needy Families (“TANF”), Supplemental Nutrition Assistance Program (“SNAP”), Free- and Reduced-Price Lunch (“NSLP”) and/or School Breakfast (“SBP”) programs, Medicare Part D Low-Income Subsidies, Supplemental Security Income (“SSI”), Head Start, Special Supplemental Nutrition Program for Women, Infants, and Children (“WIC”), Section 8 Vouchers, Low-Income Home Energy Assistance Program (“LIHEAP”), and Pell Grants. 13 For educational services and other efforts to address educational disparities, Treasury will recognize Title I eligible schools as disproportionately impacted and responsive services that support the school generally or support the whole school service as eligible. “Title I eligible schools” means schools eligible to receive services under section 1113 of Title I, Part A of the Elementary and Secondary Education Act of 1965, as amended (20 U.S.C. 6313), including schools served under section 1113(b)(1)(C) of that Act. Task 3: Promoting Equitable Outcomes Please describe how your jurisdiction’s planned or current use of funds prioritizes economic and racial equity as a goal, names specific targets intended to produce meaningful equity results at scale, and articulates the strategies to achieve those targets. In addition, please explain how your jurisdiction’s overall equity strategy translates into the specific services or programs offered by your jurisdiction. November 15, 2022 I - 24 ________________________________________________________________________________________________________ Page 22 of 23 Please also describe any constraints or challenges that impacted project success in terms of incr easing equity. 1. Grantees will be asked to respond in the Smartsheet link provided by Commerce. Task 4: Expenditure Reporting 1. All Grantees are required to submit Project and Expenditure Reports with each invoice submitted for payment. a. Grantees must submit a detailed expenditure report of all expenses (totaling the requested reimbursement amount) and backup invoice documentation. The expendit ure report/ledger must include: i. Adopted budgets ii. Dates of expenditures iii. Expense categories (aligning with the categories from Impacted and Disproportionately Impacted Table) b. Number of households with unpaid service bills. i. Number of months ii. Arrearage amount 2. Subawards, Contracts, Grants, Loans, Transfers, and Direct Payments: Each Grantee shall also provide detailed obligation and expenditure information for any contracts and grants awarded, loans issued, transfers made to other government entities, and direct payments made by the recipient that are greater than $50,000. November 15, 2022 I - 25 ________________________________________________________________________________________________________ Page 23 of 23 Attachment B: Budget Item Description Amount 1 Grant for residential customer arrearages $811,198.97 Total Grant Amount $811,198.97 November 15, 2022 I - 26 Date: November 15, 2022 To: City Council From: Norman Gollub, Interim Director of Community & Economic Development Subject: Lodging Tax Advisory Committee Recommendation for 2023 Lodging Tax Fund Budget Background / Analysis: The Lodging Tax Advisory Committee (LTAC) met on September 15, 2022 to review the City’s Lodging Tax Fund (LTAX) 2022 expenditures and revenues and the preliminary 2023 budget proposed by staff using the Committee’s funding priorities. An item was also on the agenda to discuss the existing fund balance surplus from 2021 and its potential allocation. Staff provided a recommended budget of $764,100 and an allocation of $475,000, or approximately 75% of the $633,400 in surplus reserve funds to capital expenditures that met the Revised Code of Washington over the next biennium. The LTAC approved a motion unanimously to allocate $425,000 over the next biennium on capital projects based on priority need and $50,000 over the next biennium for marketing based on priority need. Initial Proposed Budget Allocation for Lodging Tax Fund 2023: • 5% toward Capital Facilities Reserve (tourism-related reserves to be used at the discretion of the Committee at a future date) = $38,200 • 17% toward Capital Facilities (capital expenditures of tourism-related facilities owned or operated by the City) = $126,800 Summary: On September 15, 2022 the Lodging Tax Advisory Committee (LTAC) passed unanimously a preliminary 2023 budget in the amount of $764,100 with a separate allocation of $475,000 in surplus reserve funds from 2021 to the 2023-24 biennium. On November 7, the LTAC passed unanimously motions to approve a final 2023 Lodging Tax (LTAX) Fund budget of $982,300. This budget includes $153,200 of the existing excess fund balance as a bridge to balance proposal requests. It also includes $65,000 in existing excess fund balance allocated to the 2023-24 biennium for art placement along Race Street Phase 1 TR0209 and a proposal for a Clallam County led Sustainable Marketing Plan. Funding: In accordance with the Revised Code of Washington, the Lodging Tax Advisory Committee must provide recommendations to City Council for the use of Lodging Tax funds. The estimated 2023 revenue the City anticipates from lodging tax is $764,100. There is also a $633,400 budget surplus $218,200 of which the Committee has allocated to 2023 expenditures. The total LTAX budget recommendation for 2023 is $982,300. Recommendation: Adopt the Committee’s recommended final allocation for the 2023 Lodging Tax Fund budget. November 15, 2022 I - 27 • 25% toward Marketing (to support tourism) = $191,000 • 38% toward Operations (operations of tourism-related facilities owned or operated by the City or a nonprofit organization) = $293,900 • 10% toward Events (marketing and operations of special events and festivals designed to attract tourists) = $76,000 • 5% towards LTAC Priorities (to be allocated at the discretion of the Committee) = $38,200 On October 27 the LTAC met to review Non-Event proposals and recommend awards for the proposals. The decisions and recommendations were continued to November 3, 2022. At the November 3, 2022 meeting all items were continued to November 7, 2022 for final decision and recommendation. On November 7, 2022, the LTAC reviewed non-event proposal applications, event proposal applications, and staff recommendations for use of the allocated surplus funds. Motions were passed unanimously to approve a final 2023 LTAX Fund budget of $982,300. This budget includes $153,200 of the existing surplus as a bridge to balance the proposal requests. It also includes $65,000 in existing surplus funds to the 2023-24 biennium for art placement along race street Phase 1 TR0209 and a proposal for a Clallam County led Sustainable Marketing Plan. The final recommendation for funding is listed as Attachment 2. Funding In accordance with the Revised Code of Washington, the Lodging Tax Advisory Committee must provide recommendations to City Council for the use of Lodging Tax funds. The estimated 2023 revenue the City anticipates from lodging tax is $764,100. There is also a $633,400 budget surplus that the Committee has allocated $218,200 of to 2023 expenditures. The total LTAX budget recommendation for 2023 is $982,300. Attachments: 1. LTAC Vision, Goals and Priorities Document – provided as link 2. 2023 LTAX Budget Proposal Worksheet – provided as an attachment and link November 15, 2022 I - 28 2023 Lodging Tax Fund Budget Allocation Type Budgeted Requested Decision Capital 17%33%28% 15,500$ 15,500$ Capital Reserve 5%5%5% $ 100,000 $ 50,000 Committee Priority 5%5%0% $ 25,000 $ 25,000 Marketing 25%25%25% 75,000$ 75,000$ Operations 38%60%52% 50,000$ 50,000$ Events 10%16%10% 38,200$ 38,200$ Total 100%144%120% 303,700$ 253,700$ 38,200$ -$ 32,000$ 32,000$ 15,000$ 15,000$ Allocation Type Budgeted Requested Decision 6,000$ 6,000$ Capital 126,800$ 265,500$ 215,500$ 138,000$ 138,000$ Capital Reserve 38,200$ 38,200$ 38,200$ 191,000$ 191,000$ Committee Priority 38,200$ 38,200$ -$ 58,500$ 58,500$ `Marketing 191,000$ 191,000$ 191,000$ 30,000$ 15,000$ Operations Annual 117,100$ 284,800$ 219,800$ 22,500$ 22,500$ Visitor Center 117,300$ 117,300$ 117,300$ 20,000$ 15,000$ Operations Fixed 59,500$ 59,500$ 59,500$ 5,000$ 5,000$ Events 76,000$ 122,970$ 76,000$ 14,500$ 14,500$ Total 764,100$ 1,117,470$ 917,300$ 130,000$ 85,000$ 4,300$ 4,300$ 117,300$ 117,300$ 59,500$ 59,500$ Allocation Type Budgeted Requested Decision 461,600$ 396,600$ 2023-24 Capital 425,000$ 40,000$ 40,000$ 122,970$ 76,000$ 2023-24 Marketing 50,000$ 25,000$ 25,000$ 1,117,470$ 917,300$ 2023 Budget Bridge -$ -$ 153,200$ 2023 Lodging Tax Advisory Committee (LTAC) Recommended Lodging Tax Budget Event Grant Subtotal Operations Subtotal TOTAL Marketing Subtotal Visitor Center Operation (Fixed) Other Fixed Costs ROW, Traffic Control, and Utilities Port Angeles Youth Basketball Olympic Culinary Loop Association Field Arts and Events Hall Juan de Fuca Foundation for the Arts Existing Surplus Budget Expenditure Port Angeles Marathon Association Remaining for Destination Marketing RFP Peninsula Trails Coalition Hurricane Ridge Winter Sports Club - Operations Hurricane Ridge Winter Sports Club - Shuttle OPTC Co-Opt Marketing Allocation by Percentage of Total Budget Allocation by Amount Capital Subtotal Budget by Category Lincoln Park BMX Track Committee Priority (Decision should show $0) 2023 Request 2023 LTAC Decision Capital Reserve (Fixed) OPTC Port Angeles Baseball Port Angeles Downtown Activity Center Fiero Marine Life Center Port Angeles Fine Arts Center November 15, 2022 I - 29 Date: November 15, 2022 To: City Council From: Abbi Fountain, Human Resources Manager Chris Cowgill, Assistant City Attorney Subject: International Brotherhood of Electrical Workers Local #997 Collective Bargaining Agreement Background / Analysis: The International Brotherhood of Electrical Works (IBEW) Local 997 represents employees that work for the City’s electrical utility and in the Fleet Division of Public Works. There are 20 employees in this group. The current IBEW CBA does not expire until May 30, 2023. However, it became clear to the City in mid- 2022, that the department was experiencing recruitment and retention challenges. The City and the union began Labor Management meetings to discuss recruitment and retention strategies. During Labor Management both the City and union agreed that beginning negotiations early would assist with the recruitment process as it would allow the City to advertise negotiated contract and wage changes to attract potential employees as well as retain the tenured and trained employees we have on staff. Negotiations began in September. Since that time, the City and the union have negotiated the following items: • Three-year contract effective May 1, 2023 – April 30, 2026 • Wage increases o 1/1/2023 – 20% increase for Line Trade employees o 1/1/23 – 5.5% increase for Fleet and Conservation employees o 1/1/23 – 4% deferred compensation City match o 5/1/24 – 3% increase – Line Trade employees o 5/1/24 – Min 1%/Max 3% All City CPI June to June – Fleet and Conservation employees o 5/1/25 - Min 1%/Max 3% All City CPI June to June – All job classes Summary: The City has negotiated with the IBEW Local 997 for a three-year collective bargaining agreement. The agreement addresses wages and benefits from January 1, 2023, through April 30, 2026. Funding: The agreement will require a $179,000 amendment to the 2023 budget as it is currently proposed. Recommendation: Staff recommends the City Council approve the terms of the IBEW Local 997 collective bargaining agreement as outlined in this memo and authorize the City Manager to sign the agreement and make minor modifications as necessary. November 15, 2022 I - 30 • 40 hours of COVID-19 leave to be used in documented COVID-19 health related absences to be used by December 31, 2023. • Add employee contribution to the Washington State Paid Family Leave • Add Juneteenth Holiday • Other language items Funding Overview: The agreement will require a $179,000 amendment to the 2023 budget as it is currently proposed. November 15, 2022 I - 31 AGREEMENT BETWEEN THE CITY OF PORT ANGELES AND INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS LOCAL #997, AFL-CIO May 1, 2023 through April 30, 2026 November 15, 2022 I - 32 IBEW LOCAL #997 COLLECTIVE BARGAINING AGREEMENT TABLE OF CONTENTS ARTICLE I - GENERAL PROVISIONS Page No. Section A - Purpose 1 Section B - Recognition 1 Section C - Savings Clause 2 Section D - Non-Discrimination 2 ARTICLE II - RIGHTS OF PARTIES Section A - Management's Rights 2 Section B - Union Security 3 Section C - Seniority 3-4 Section D - Discipline Procedure 4 Section E - Labor\Management Committee 4-5 Section F - Vacancies 5 Section G - Notice of Changes to Work Rules 5 Section H - Personnel Records 5 Section I - Apprenticeship Program 6 Section J - Overnight Lodging for Travel 6 ARTICLE III - WORKING CONDITIONS Section A - Hours of Work 6 Section B - Safety 6 Section C - Response Time 7 Section D - Meal Breaks When on Overtime 7 Section E - Work Stoppages 7 Section F – Layoff Procedures 7-9 ARTICLE IV - COMPENSATION Section A - Wages 9 Section B - Deferred Compensation 9 Section C - Overtime 9-10 Section D - Compensatory Time Off 10 Section E - High Time Pay 10 Section F - Call Back 10-11 Section G - Higher Class Pay 11 Section H - Tuition Reimbursement 11 Section I - Safety Glasses 11 Section J - Boot Allowance 12 November 15, 2022 I - 33 ARTICLE V - PAID LEAVE TIME Section A - Vacation 12-13 Section B - Holidays 13 Section C - Sick Leave 13-14 Section D - Injury Subsidization 14 Section E - Industrial Injury 15 Section F – Washington Paid Family and Medical Leave 15 ARTICLE VI - HEALTH BENEFITS Section A - Health Coverage 15 Section B - Life Insurance 15 Section C - Long Term Disability Coverage 16 Section D – IRS 125 Account/Flexible Spending Arrangement 16 ARTICLE VII - GRIEVANCE PROCEDURE Section A – Objectives 16 Section B – Definitions 16-17 Section C – Exclusions 17 Section D – Time Limits 17 Section E – The Parties’ Rights and Restrictions 17-18 Section F – Grievance Procedure 18-19 ARTICLE VIII - DURATION OF AGREEMENT 20 Addendum “A” Salary Schedule(s) November 15, 2022 I - 34 1 ARTICLE I - GENERAL PROVISIONS Section A – Purpose This Agreement, entered into by the City of Port Angeles, Washington, hereinafter referred to as the City, and the International Brotherhood of Electrical Workers, AFL-CIO, Local #997, hereinafter referred to as the Union, has as its purpose the setting forth of the full and entire understanding of the parties regarding the matters set forth herein, reached as the result of negotiations regarding wages, hours, and other terms and conditions of employment of employees covered by this Agreement. Section B – Recognition The City recognizes the Union as the bargaining representative for purposes of establishing wages, hours, and conditions of employment. The terms and conditions set forth shall apply to regular full-time and regular part-time employees and approved apprenticeship programs in the following classifications: General Foreman Electrical Service Shop Foreman Line Foreman Lineman Senior Meter/Relay Technician Meterman Senior Electrical Inspector Electrical Inspector Equipment Operator Warehouse/Storekeeper Head Groundman Groundman City Electrician Substation Technician Serviceman Traffic Signal Electrician Senior Fleet Maintenance Mechanic Fleet Maintenance Mechanic Service Writer Commercial Energy/Energy Analyst Industrial Electrician/SCADA Technician Regular full-time employees are defined as an employee in a represented classification who is budgeted to work full time (2,080 hours per year). Regular part-time employees are defined as an employee in a represented classification who is regularly budgeted as working half time or greater (1,040 hours per year). The City may employ temporary help in the represented classifications who may work up to ninety (90) consecutive days. Such employment beyond this period shall result in the temporary employee being eligible for Union membership and the payment of appropriate dues, assessments, and initiation fees, subject to the Union security provisions of this Agreement. This provision does not apply to work the City elects to subcontract. In the event the City establishes a new classification assigned to perform operational, technical, or maintenance work in the Electrical Utility, the City shall notify the Union of the new class and negotiate to establish wages for the classification. November 15, 2022 I - 35 2 Section C - Savings Clause It is the intention of the parties to comply with all applicable laws and believe that all portions of this Agreement are lawful. All of this Agreement shall be complied with unless provisions are declared invalid or inoperative by a court of final jurisdiction. In such event, either party may request re-negotiation of the provision(s) declared invalid. However, any new provisions shall have no effect on the remaining provisions of this Agreement. Section D - Non-Discrimination The City and the Union agree that they will not discriminate against any employee by reason of race, creed, age, color, sex, national origin, religion, handicapped status, or marital status. The City and the Union agree that if discrimination should happen inadvertently that either party will actively cooperate with the other party to resolve the situation. Wherever notations are used in the masculine gender, they are intended to apply equally to either gender. ARTICLE II - RIGHTS OF PARTIES Section A - Management's Rights The City and its management representatives shall retain all customary rights, powers, functions, and authority normally reserved by management consistent with State law, local ordinances, and Department rules and regulations. It is understood that the City retains its right to manage and operate the Department except as may be limited by an express provision of this Agreement. Management's Rights shall include but not be limited to the following: 1. Determine the mission of the City and respective Departments, Commissions, and Boards. 2. Set standards of service and performance standards, establish Department policy/ procedures, work rules/regulations, safety procedures, and personnel policies and procedures. 3. Select, increase, diminish or change equipment, vehicles, machinery, etc., including the introduction of any and all new, improved or automated methods or equipment. 4. The exclusive right to assign work and establish work schedules. 5. Engage in all types of personnel transactions and disciplinary proceedings in accordance with established ordinances, resolutions, and rules, and Department Policies and Procedures. 6. Effect a reduction in authorized positions because of a lack of work, fiscal limitations, organizational changes, or other legitimate reason. 7. Determine the number and classification of personnel. November 15, 2022 I - 36 3 8. Contract out any work as determined by the City. 9. Take any action necessary to carry out its mission in an emergency. Section B - Union Security When hiring for classifications represented by this Agreement, the City agrees to notify the Union Shop Steward(s) and IBEW Local 997 Union President in writing ten (10) full working days prior to the employee’s start date. The City shall provide a list with employee’s name, department, classification, starting step and hourly wage. The City shall remain neutral when communicating with employees about Union membership and direct the employee to discuss Union membership with a representative of the Union. All employees of the City coming within the Classifications covered by this Agreement may choose to (1) share in the cost of maintaining and operating the Union as their collective bargaining agency by paying dues and fees to the Union to maintain membership, (2) pay reduced agency fees that omit expenditures not germane to collective bargaining, or (3) do neither. Within 90 days after the start date of any such employee, the City shall provide the Union access to the new employee for 30 minutes during the new employee’s regular work hours at the employee’s regular worksite. If agreed by the City and the Union, the access may be granted during the new employee’s orientation provided by the City, at a location mutually agreed by the City and the Union. Employees electing to participate as members of the Union must submit an Application for Membership to the Union. Additionally, the employee must submit a written authorization in the form of a Dues Deduction Authorization form, hereinafter referred to as Authorization, consenting to monthly payroll deduction of Union dues and fees. Upon the written authorization of an employee within the Union, the City shall deduct from the payments to the employee the monthly amount of dues or agency fees as certified by the Secretary of the Union, and shall transmit the same to the person designated by the Union to receive the dues or agency fee payments. Remittance of dues and fees to the Union shall be in the form of a check mailed to the Union within five (5) business days after the first pay period of the month. Accompanying the monthly dues check, the City shall provide a complete list including; each bargaining unit member’s name, classification and step, hourly wage and respective Union-related deductions. The City shall continue to deduct and remit Union dues and fees to the Union until such time as the Union notifies the City that the Authorization has been properly terminated in compliance with the terms of the Authorization executed by the employee. Upon receipt of notice, the City shall discontinue any further deductions within fourteen (14) calendar days. The Union shall indemnify, defend and hold the City, its officers, directors, agents, Council, employees and former employees harmless against any and all claims suits, orders, or other judgments, including all costs and attorney fees involving the City as a result of any dues or agency fee deduction made or not made, or actions taken or not taken by the City so long as the City complies with this article. November 15, 2022 I - 37 4 Section C – Seniority The following seniority rules shall apply separately to each classification. When it is found necessary to add new classifications to this Agreement, the City and the Union shall meet to negotiate wages and conditions for said new classification. Seniority in each classification shall be determined by continuous service in the classification. Seniority with the City shall be determined by length of continuous service with the City. It is understood and agreed that in all cases of promotion, the following factors shall be considered. When and where factor (1) is relatively equal, factor (2) shall govern; and where factors (1) and (2) are equal, factor (3) shall be used: 1. Knowledge, training, ability, physical fitness. 2. Length of employee service in classification. 3. Length of continuous service with the City. In cases where two (2) or more employees start to work on the same day, the date of application for employment shall establish priority of position on the seniority list. A seniority list shall be made and posted annually, beginning with the first day of this Agreement. The list shall show length of service: 1. Service in present classification. 2. Continuous service with the City. Seniority status shall terminate upon the following: Discharge, resignation, retirement, failure to return from an approved leave of absence, layoff of more than eighteen (18) consecutive months, or, if recalled from layoff, within fourteen (14) days from notice of recall from layoff should the employee not return to work. Approved leaves of absence and layoff beyond thirty (30) calendar days will not count toward the computation of seniority. Apprentice Seniority: The 1 (one) year position seniority will be awarded upon the start of his/her journeyman status date, and within that journeyman classification. This one-year seniority for apprentices shall be used solely for promotional opportunities or layoff purposes. Section D - Disciplinary Procedures All discipline for employees covered under this Agreement shall be for just cause. In the event of discipline (excluding verbal and written reprimand), the employee's supervisor will provide the employee with written notice of such discipline, including specific violations, prior to the imposition of disciplinary action, unless immediate action is warranted. An employee disciplined, other than verbal, has the right to have a meeting with his Department Head to address the facts of the incident. Such a meeting must be requested by the employee within five (5) working days of the discipline imposed by the employee's supervisor. The meeting is to November 15, 2022 I - 38 5 provide the employee with the opportunity to present his side of the matter. The Department Head, after the meeting, shall either affirm, modify, or cancel the disciplinary action. The employee is entitled to representation at all stages of the disciplinary process. Verbal or written reprimands are not appealable through the grievance procedure. However, if a written reprimand is placed in the employee's personnel file, the employee may submit a written reply for placement in the personnel file. Section E - Labor/Management Committee In the interest of developing and improving trust, communications, and employer-employee relations between the Union and Management, the parties agree to establish a Labor/Management Committee. This committee shall meet on an as-needed basis. In order to determine whether a dispute is subject to the Labor Management Committee or the grievance procedures, the Union President and the Human Resources Manager will discuss the matter in dispute. The members of the Labor/Management Committee shall be no more than four members from the Union and four representatives from Management. The Management personnel will be the Public Works/Utilities Director, the Deputy Director of Public Works/Utilities, the Light Operations Manager, and the Human Resources Manager. The City Manager may attend from time to time, depending on the issue discussed or if the Union requests the City Manager’s attendance at the meeting. The Union members of this committee will be the Union shop steward and three others as selected by the Union. The parties shall submit their agenda issues to each other prior to the meeting. The times and frequency of the meetings shall be by mutual agreement of the parties. Issues which are resolved through the Labor/Management process that affect this labor contract will be put in writing in a letter of understanding as an addendum to the contract, subject to approval by the Union. Section F - Vacancies When a vacancy occurs in a position represented by IBEW, the job posting will be posted for three weeks (15 working days) before the recruitment period ends. A copy of the posting notice will the sent to the Union Shop Steward. The City will attempt to make the posting notice available to employees that may be on leave due to vacation, sick leave, or an approved leave of absence, so they are aware of the opportunity to complete the process before the interviews are conducted. Applications must be submitted to the Human Resources Office prior to the closing deadline in the job posting. Temporary assignment to the vacant position may be made during the recruitment period, until the job is filled. Employees promoted to a higher class shall be required to serve a 6-month probationary period during which time; he/she is required to demonstrate his/her ability to perform the duties of the higher-level position. Should the person fail the probationary period, he/she will revert back to the November 15, 2022 I - 39 6 position held prior to the promotion or reclassification. Section G - Notice of Changes to Work Rules The City agrees to notify the Union in writing of any changes to work rules/regulations at least fourteen (14) calendar days prior to implementation. At the request of the Union during this time period, the City agrees to discuss the proposed changes to such work rules/regulations. Section H - Personnel Records The City and the Union recognize that the employee's official personnel file relative to any personnel actions (i.e., promotion, disciplinary actions, performance evaluations, pay status, etc.) shall be kept and maintained in the Human Resources Office Any employee may review his personnel file in the Human Resources Office or within the Department upon request, with reasonable notice, and may have a copy of any information contained in the file(s). Whenever a Department Head places information concerning the employee in the official personnel file, a copy will be provided to the employee. If such information is the result of disciplinary action or an unsatisfactory performance evaluation, the employee may submit a rebuttal, which shall be made part of the employee's personnel file. Such a response by the employee, however, shall be within thirty (30) days of receipt of the disciplinary action or performance evaluation. Section I - Apprenticeship Program The City conditionally agrees to the establishment of an apprenticeship on-the-job training program as provided within the Washington State statutes, Chapter 49.04 RCW and Chapter 296-05 WAC. The City reserves the right to review and approve the Washington State Apprenticeship Council guidelines prior to implementation of the program. Section J - Overnight Lodging for Travel If an employee is required to travel outside the Puget Sound/ Seattle area in excess of two hours travel time to attend job-related training, the Department Head will consider the need for overnight lodging. The intent of this procedure is to provide a safe work environment for employees traveling over long distances, when it may be advantageous to provide lodging rather than have the employee attend a training workshop and travel additional hours. ARTICLE III - WORKING CONDITIONS Section A - Hours of Work The work schedule and hours of work shall be established by the City and shall consist of five (5) consecutive 8-hour days on duty with two (2) consecutive days off duty. The normal work week is Monday through Friday, with Saturday, Sunday and holidays as scheduled days off duty. If the November 15, 2022 I - 40 7 City or the Union wishes to establish any other work schedule, the parties may do so by mutual agreement, which shall be in writing as an addendum to this contract. The normal workday will be from 7 AM to 3:30 PM or 8 AM to 4:30 PM, with a 30-minute lunch period, or 8 AM to 5 PM with a 60-minute lunch period, scheduled by the supervisor at approximately mid-point in the workday. An employee shall not work for more than twelve (12) consecutive hours (including meal breaks) without a rest period of no less than eight (8) consecutive hours before returning to duty, without the express authorization of the supervisor. Work hours for the part-time mechanic shall be Monday-Friday and the City shall establish a regular schedule for this position. The part-time mechanic may be assigned varying hours to fill in for vacancies and unexpected absences as needed. However, the City will provide at least three days’ notice of any shift changes, unless an emergency or unforeseen manpower shortage exists. Section B – Safety The electrical safety rules of the Department of Labor and Industries of the State of Washington, or any amendments thereto, is hereby adopted and incorporated as a part of this Agreement, as if fully set forth herein. If the Washington State Safety Code does not cover a situation, the national Safety Code will be used. The Line Foreman/Shop Foreman will be responsible for the safety of his/her crews. Section C - Response Time Employees hired after April 1, 1985, performing field operations in City Light Division, and Service Garage mechanics shall reside within thirty (30) minutes response time from the shop. Travel time is determined using normal driving conditions. Section D - Meal Breaks When on Overtime Assignment An employee will not be required to work more than five (5) consecutive hours without a meal break. The supervisor shall determine the time for such a meal period, which shall be non-paid time and shall be for 30 minutes in length. During an overtime assignment in which the employee is entitled to a meal period as defined above, the City will pay the cost of the meals based on City policy (IRS rate). Mealtime shall be as follows: Breakfast, 3 AM to 9 AM; Lunch, 9 AM to 3 PM; Dinner, 3 PM to 3 AM. An employee is responsible for his/her own meal if overtime is scheduled in advance. In the event an employee working overtime will complete the work within a reasonable period of time after the five (5) hours qualifying for a meal period, in the judgment of the supervisor, the project may be completed without the meal break and the employee will be entitled to the cash payment for the meal, based upon the above meal rates. Section E - Work Stoppages During the term of this Agreement, employees shall not engage in any work actions, including a strike, work slowdown, sick-out, or any interference with the efficient operation of the Light November 15, 2022 I - 41 8 Department or Service Garage. It is further understood that employees who engage in any such actions as noted above shall be subject to disciplinary action as may be determined by the City. Employees who refuse to cross legal picket lines, except where the public safety and welfare are in jeopardy, will not be in violation of this Section. The City will not engage in a lockout of employees during the term of this Agreement. Section F - Layoff Procedures In the event that a reduction in the workforce occurs due to a shortage of work, budgetary reasons, a reduction in budgeted work hours from full-time to part-time for a regular full-time position, a reorganization resulting in reduced staffing levels, or other reasons of business or organizational necessity layoff shall be in accordance with the following: 1. Procedure for Layoff: The City shall determine which classifications and the number of positions that will be affected. The City shall provide employees subject to lay-off with a minimum of thirty (30) calendar days written notice of the lay-off. The layoff letter shall advise the employee of the effective date and his/her recall rights. Any correspondence between the employee and the City shall be through the Human Resources Office. 2. Order of Layoff: The City shall first attempt to achieve the required reduction of the workforce through attrition. If this is not possible, then: a. Layoff shall be by classification for IBEW positions within the department. Prior to a regular full-time employee being displaced within a department in the affected classification, any volunteer (working without compensation in a recognized classification), temporary, part-time, or seasonal position shall be laid off first within the affected department. b. The least senior regular full-time employee in an affected classification shall be subject to layoff, so defined in subsection 4 of this subsection. The employee subject to layoff shall have the right to bump a less senior employee in a lower or lateral classification for only those positions in which the employee meets the minimum educational and technical skill qualifications for the position as indicated in the job description and has experience in the lower and/or similar classification sufficient such that technical on or off the job-site training, other than orientation, shall not be required and assumption of the position shall not result in a loss of productivity or interruption of work. Lateral transfers in lieu of layoffs shall not be subject to an additional six-month probationary period. c. Time served in a different classification: An employee may have had a title change or been involved in a reclassification or consolidation of classes during his employment with the City. For purposes of layoff, classification seniority will include time served November 15, 2022 I - 42 9 in another class within the same occupational area and be added to his/her time in his/her present classification. d. In the event of a layoff, the City shall identify the position(s) scheduled for layoff and then meet with the Union to review the seniority for the affected employees. 3. Recall Rights: Any regular full time employee who is laid off shall have his/her name placed on a recall list for the classification that he/she was laid off from, and for any lower classification in which the employee is qualified and has more seniority than another employee on the list. If the employee has never held status in that classification, he/she will serve a probationary period. The employees name shall remain on the recall list(s) for a period of twenty -four (24) months from the date of layoff. It shall be the responsibility of each person on the layoff list(s) to keep the City informed of his/her current address and telephone number. Persons shall be recalled in the inverse order of layoff. The City shall have the right to remove any name form a layoff list if no response is received from a person on such list within fourteen (14) calendar days after the City has mailed a certified letter (return receipt requested) to the person’s last known address. 4. Service Time – Layoff: Employees who separated from City employment because of budgetary reasons and returned to City employment within twenty-four (24) months, in accordance with the Layoff Procedures, shall be entitled to count the length of time of their prior City service for purposes of accrual of vacation, sick leave, and longevity pay. ARTICLE IV - COMPENSATION Section A – Wages See Addendum “A” for Salary Schedule. The parties agree to the following wage increases 1/1/23 – 20% Lineman Scale 1/1/23 – 5.5% Fleet Scale and Conservation 5/1/24 – 3% Lineman Scale 5/1/24 – Min 1%/Max 3% All City CPI-U June to June – Fleet Scale and Conservation 5/1/25 - Min 1%/Max 3% All City CPI-U June to June – All classifications Section B – Deferred Compensation: The City shall make three (3) 457 deferred compensation plans (Empower, ICMA-RC and John Hancock) available to IBEW members. All the plans shall offer a pre-tax and a post-tax (ROTH) option for contributions. An employee who elects to participate in the 457 plan(s) shall contribute his/her elected contributions via payroll deduction. Contributions must be pursuant to IRS Code. November 15, 2022 I - 43 10 Effective January 1, 2023, the City shall contribute up to a 4% match of the employee’s contributions per pay period to the employee’s elected plan.,. Any amounts contributed by the employee in excess of the employee contribution amount shall not be matched by the City. • Section C - Overtime Pay 1. Overtime hours are those hours which the employee is assigned to work in excess of forty (40) compensable hours in the work week or eight (8) or ten (10) hours in the workday, depending on the work schedule. 2. Overtime hours worked shall be paid at the rate of double the employee's current rate of pay. 3. If an employee is called back to work in an overtime situation 4 hours or more before their shift, and the work extends into the regular shift, the employee remains on overtime while they are working, until an 8-hour rest period is provided. 4. If an employee works on a holiday, the employee shall receive pay at the overtime rate of pay (double time) for those hours worked on a holiday, in addition to the holiday pay. 5. Overtime pay shall not be compounded with any other forms of compensation paid to the employee. 6. Overtime work is a condition of employment, when called upon to meet the operational needs of the Department. However, the Department shall attempt to assign overtime in a fair and equitable manner whenever possible. Section D - Compensatory Time Off An employee assigned to work overtime may, at the option of the employee, receive cash or compensatory time off for such overtime hours worked. Compensatory time shall be earned at the rate of double time for each hour worked, calculated to the nearest 30 minutes. The maximum compensatory time accrual is one hundred twenty 120 hours. Compensatory time taken off shall be scheduled by advanced supervisory approval and such time off will not be permitted if it results in an overtime situation or affects the operations of a crew because of manpower shortage. All overtime worked in excess of the one hundred twenty (120) compensatory hours shall be paid in cash at the overtime rate of pay. Compensatory Time for Travel If an employee is required to attend mandatory training and driving time extends beyond the normal workday, such time shall be paid in the form of compensatory time at the rate of straight November 15, 2022 I - 44 11 time and credited to the employee's compensatory time bank accrual, per procedure noted above. Travel time for non-mandatory training shall not be compensable. Section E - High Time Pay All employees who work eighty (80) feet above ground, or higher, shall be paid at the rate of double time while working at such height. This rule does not apply when employees are working on the roofs of buildings where no exceptional hazards exist. Section F - Call Back If an employee is called out to work and receives any combination of four hours or more at the overtime rate, the employee will remain on overtime status until an eight (8) hour rest period is provided. If the rest period is provided during the employee’s regular shift hours, the employee will be paid for their shift at the straight time rate. If the eight-hour rest period ends before the end of the regular shift, the employee will return to work for the remaining hours or use vacation or compensatory time. Employees called back for duty less than four (4) hours before the beginning of regular working hours, or their shift hours, shall be paid at the overtime rate (except meal breaks, which are non-paid time) from the time they are called until the beginning of their regular working hours or shift. A minimum of one (1) hour of overtime will be paid. Regular hours or shift hours following shall be paid at straight time. If relieved from duty prior to the start of their regular shift, the two (2) hour minimum of overtime (double time) shall apply. Employees called back to work prior to the beginning of their regular shift, without sufficient time to eat breakfast or prepare a lunch, shall receive compensation for the breakfast and lunch period provided they continue to work. For the purpose of this agreement, meal periods shall be 6:30 am, 12:00 (noon), 6:00 pm, and midnight. Section G - Higher Class Pay Due to WISHA requirements for a supervisor to be present in charge of a Line Crew, when an employee is assigned by management to work in a higher class, the employee will be paid at the salary of the higher class for those hours worked, calculated to the nearest 30 minutes. In the event an employee in the bargaining unit is assigned by management to work out of class in a management position, the compensation shall be a flat 5% premium pay based on the employees’ regular rate of pay. In order to receive this pay, the assignment must be for an 8-hour shift or longer. November 15, 2022 I - 45 12 Section H - Tuition Reimbursement Any member covered by this Agreement is entitled to 80% reimbursement for tuition and books costs for any course directly related to his job, provided the member has gained the approval of the Supervisor prior to registration for the class of instruction. All members requesting reimbursement for tuition and books will be expected to meet the minimum standards for taking the course and must complete the course with a passing grade or notification of course completion. Section I - Safety Glasses: The City agrees to provide up to $100 per year for the purchase of approved safety glasses, with receipt of purchase. Employees may bank this amount for one year and use up to $200 every other year for safety glasses. Section J - Boot Allowance: The City has implemented safety procedures for the Public Works & Utilities Department for foot protection, including safety boots. The style of the safety boot is subject to approval of the Light Operations Manager. For the Line Crew safety boots, employees have the option of selecting boots that are rated “EH”. The amount of payment for the initial purchase of new required boots and annually thereafter, is as follows: For employees in the Line Crew, the City agrees to pay an initial purchase of $500 and each year thereafter, $250. For employees in the classes of Meterman, Warehouse/Storekeeper, and Electrical Inspector, the City agrees to pay an initial purchase of $250, and each year thereafter, $250. For employees in the classes of Mechanic, Service Writer, Commercial Energy Analyst, the City agrees to pay an initial purchase of $250, and each year thereafter, $250. Employees will have the option of receiving the above payment in cash in January of each year, subject to appropriate payroll taxes or use a boot certificate provided by the City for the amount above and the vendor will invoice the Department for payment and this shall not be taxable income. ARTICLE V - PAID LEAVE TIME Section A – Vacation Vacation accrues from the employee’s date of hire at the rate of 3.4 hours bi-weekly (26 pay periods annually). Annually upon the anniversary date of each employee’s date of hire the employee’s vacation accrual rate will increase by 0.31 hours per pay period (i.e. 1st year – 3.40 November 15, 2022 I - 46 13 hours per pay period, 2nd year 3.71 hours per pay period, 3rd year 4.02 hours per pay period, etc.). Vacation leave shall accrue to each employee covered by this Agreement as follows: Vacation may be taken during the 6-month probationary period, with Director approval. Thereafter, vacation credit earned may be taken upon proper authorization, per Department procedures. A request for such leave shall be made in advance and is subject to approval of the Department Head. Employees shall be paid for unused vacation leave at their base hourly rate (i.e., straight time) upon leaving City service, except for terminations during the employee's initial probationary period. VACATION Year Accrual Per Pay Period Max Accrual Year Accrual Per Pay Period Max Accrual 1 3.40 245 21 9.60 565 2 3.71 22 9.91 3 4.02 23 10.22 4 4.33 24 10.53 5 4.64 25 10.84 6 4.95 325 26 11.15 645 7 5.26 27 11.46 8 5.57 28 11.77 9 5.88 29 12.08 10 6.19 30 12.39 11 6.50 405 31 12.70 725 12 6.81 32 13.01 13 7.12 33 13.32 14 7.43 34 13.63 15 7.74 35 13.94 16 8.05 485 36 14.25 805 17 8.36 37 14.56 18 8.67 38 14.87 19 8.98 39 15.18 20 9.29 40 + 15.49 November 15, 2022 I - 47 14 An employee may request an extension of the vacation accrual maximum by submitting a written request to the Department Head. The request shall provide justification for the request and a reasonable time in which the accrual will be brought down below the maximum limit. It is understood that an extension will not be authorized to increase vacation payoff, if leaving the City. Section B – Holidays The following holidays will be observed during the term of this Agreement: New Year’s Day Martin Luther King, Jr. Day President’s Day Memorial Day Juneteenth Independence Day Labor Day Veterans Day Thanksgiving Day Day after Thanksgiving Day Christmas Day Two Floating Holidays The two floating holidays may be taken in 8-hour increments, subject to Supervisor approval. Whenever the above-named holidays (excluding floating holidays) fall on a Sunday, the following Monday shall be observed as the holiday; when the holiday falls on a Saturday, the preceding Friday shall be observed as the holiday. Section C - Sick Leave Purpose The use of sick leave benefits is considered a privilege and not a right, and may only be used in the event of actual illness or disability to the employee or family members as provided for in this Agreement. Sick Leave Accrual Sick leave shall accrue at the rate of 8 hours per month for all regular full-time employees covered by this Agreement. The accrual of sick leave shall be unlimited, however, payoff shall be limited to 120 days (960 hours). Notification Requirements An employee requesting sick leave usage must provide the proper notice as establish ed by the Department Head. When the Department Head has reasonable cause to believe an employee has misused his/her sick leave benefits, the employee may be required to provide proof of illness from a medical doctor. Any misuse of sick leave shall be considered cause for disciplinary action. Use of Sick Leave: Sick leave may be used for the following: November 15, 2022 I - 48 15 1. Illness or injury to the employee, on or off the job, resulting in an inability of the employee to perform his/her work. 2. Sick leave may be used, with advance approval of the supervisor to care for members of his/her immediate family, or for bereavement leave. Use of sick leave for bereavement leave is limited three (3) days per incident unless additional time is approved by the employee’s supervisor. For purposes of sick leave usage, immediate family member includes spouse, children, parents, grandparents, step-children, brothers, sisters, and other dependent relatives or legally adopted children. Sick leave for family members is limited to care which is medically necessary, with verification required from the attending physician, if requested by the supervisor, to verify proper sick leave usage. 3. Family Leave shall be pursuant to City Personnel Policy and Procedures Manual Section 7.05 and 7.06. 4. Sick Leave Benefit If the employee has ten (10) or more years of service with the City, twenty-five (25) percent of the value of the employee's accumulated sick leave will be paid u pon regular retirement. 5. Sick Leave Death Benefit Upon death of an employee, the City will pay fifty percent (50%) of the accumulated sick leave to the estate of the deceased employee or to the employee’s designated beneficiary. Covid-19 Leave Effective 1/1/2023 – 12/31/2023, Each member will receive 40 hours in a separate COVID-19 Leave Bank to be used when an employee needs to be off work with a documented COVID-19 related health issue. No payout option. Section D - Injury Subsidization Any regular employee having six (6) months continuous service with the City who is injured on the job and is unable to return to work, shall be compensated by the City an amount equal to the difference between the employee's regular salary and those moneys paid through the City's Worker's Compensation Plan. However, the combination of the two shall not exceed the employee's regular salary. The first three days of time loss shall be charged to sick leave. Time loss thereafter, up to ninety (90) days, shall be paid by the City at the employee's regular salary. This section shall apply only to full 8-hour days or longer periods of time lost. It shall not apply to sporadic periods of disability or medical appointments of less than a full day. November 15, 2022 I - 49 16 Section E - Industrial Injury When an employee is injured on the job and there is time loss, the employee shall go on the City's Industrial Insurance program and draw Worker's Compensation time loss benefits, which is equal to the State of Washington's Worker's Compensation Plan. For employees with less than six (6) months City service who qualify, that portion of sick leave paid shall be deducted from accumulated sick leave. Section F – Washington State Paid Family and Medical Leave Eligible employees are covered by Washington’s Paid Family & Medical Leave Program. Eligibility for leave benefits, which begin January 1, 2020, is established by Washington State law and is therefore independent of this agreement. Employer and Union agree that premiums and benefits are established by law and will be deducted accordingly. ARTICLE VI - HEALTH BENEFITS Section A - Health Coverage Effective February 1, 2017, the City shall provide family medical coverage for the employee and eligible dependents under the AWC Regence High Deductible Health Care Plan (HDHP). o Annually the City will contribute $1500 for employee only or $3000 for employee and eligible dependents to the employee’s Health Savings Account (HSA). An employee may elect to contribute additional funds to his/her HSA via payroll deduction. Contributions must be pursuant to IRS Code. o Annually the City will contribute $2400 for employee only or $4800 for employee and eligible dependents to the Medical Bridge account. The Medical Bridge account will be administered by Berg Andonian (formerly known as Rapport Benefits Group). Effective February 1, 2017, the City shall continue to pay 87.5% and the employee shall continue to pay 12.5% of the monthly medical premium for the AWC Regence High Deductible Health Care Plan (HDHP) for the employee and eligible dependents. The employee shall pay his/her portion (12.5%) via payroll deduction. If an employee elects to opt out of medical, he/she will be eligible to receive sixty-five percent (65%) of the Regence HDHP premium per month with proof of other coverage. The City agrees to provide family dental and vision coverage for the term of this Agreement. The dental coverage is AWC Plan F, and the vision benefit is the $25 deductible plan through AWC. The City reserves the right to select carriers for health benefits as long as the benefits are not reduced. The terms and conditions of health benefits, eligibility requirements, plan benefits and limitations are provided in the Plan summary, provided to each employee. November 15, 2022 I - 50 17 Section B - Term Life Insurance: The City agrees to provide term life insurance for regular full-time employees, equal to one times annual salary with a maximum of $50,000, rounded to the nearest thousand. Additional optional life insurance is available, paid for by the employee through payroll deduction. Section C - Long-Term Disability Coverage: The City agrees to provide long-term disability coverage for regular full-time employees. The coverage shall have a 90-day waiting period and benefits are subject to the terms and conditions of the plan booklet, provided to each employee. Section D – IRS 125 Account/Flexible Spending Arrangement (FSA) The City shall provide an IRS Section 125 Account/Flexible Spending Arrangement (FSA) for Healthcare and Dependent Care to each employee who elects to participate. Any cost associated with the implementation or maintenance shall be paid by the City. The employee who elects to participate shall, by payroll deduction, contribute to his/her elected contribution on a pre-tax basis to pay for eligible expenses. Contributions must be pursuant to IRS Code. ARTICLE VII - GRIEVANCE PROCEDURE Section A – Objectives To informally settle disagreements at the employee-supervisor level; to provide an orderly procedure to handle the grievance through each level of supervision; to correct, if possible, the cause of the grievance to prevent future complaints; to promote harmonious relations among employees, their supervisors, and departmental administrators; to assure fair and equitable treatment of employees; and to resolve grievances at the departmental level before appeal to higher levels. Section B – Definitions The following terms, as used in this Article, shall have the following meanings: Grievance: A complaint by an employee concerning the interpretation or application of this Agreement. A grievance may be filed when the employee believes an injustice has been done because of unfair application of a City policy or an alleged violation of any term or condition of this Agreement. Day: Calendar day, exclusive of Saturday, Sunday, and legal holidays. Employee: A regular full-time or regular part-time employee covered by this Agreement. November 15, 2022 I - 51 18 Immediate Supervisor: The Division Manager who assigns, reviews, or directs the work of an employee. Representative: The Union Shop Steward or designee appointed by the Union President. Department Head: The employee reporting to the City Manager, having direct responsibility over a City Department. Section C – Exclusions 1. Work assignments, unless the complaint arises out of an allegation that the employee was required to work in violation of applicable sections of this Agreement or State and/or Federal Safety Regulations. 2. Work performance evaluations, except where disciplinary actions occur. 3. Grievances filed after Twenty-five (25) days from the incident or when the employee had knowledge of the incident. Section D - Time Limits Time limits are established to settle grievances quickly. Time limits may be extended by agreement of the parties. If the grievant is not satisfied with the decision rendered, it shall be the grievant's responsibility to initiate the action which submits the grievanc e to the next level of review within the time limits specified. Failure of the employee to submit the grievance within the time limits imposed shall terminate the grievance process, and the matter shall be considered resolved. Failure of the City to respond within the time limits specified will allow the grievant to submit the grievance to the next higher step of the grievance procedure. Section E - The Parties' Rights and Restrictions 1. A party to the grievance shall have the right to record a formal grievance meeting at the expense of the requesting party. 2. An employee may have representatives present at all steps of the grievance procedure. 3. Reasonable time in processing a grievance will be allowed during regular working hours for the shop steward, with advanced supervisory approval. 4. Only a person(s) selected by the Union and made known to management prior to a scheduled grievance meeting shall have the right to represent or advocate as an employee's representative. 5. Nothing within this grievance procedure shall be construed as limiting the right of management to manage the affairs of the City. November 15, 2022 I - 52 19 6. Grievances of an identical nature, involving an alleged violation of the same Article, Section, etc., concerning the same subject matter, may be consolidated. 7. The Union, as an organization, may file a grievance alleging that the City has violated specific rights afforded the organization in the Agreement. Such grievance shall be filed directly at the Department Head level. Section F - Grievance Procedure: Step 1 - Division Manager: If an employee or the Union wishes to file a grievance, they may do so by completing the grievance form (Union or City grievance form) and submitting the completed form to their Division Manager within the time limits specified above. Any documentation in support of the grievance should be attached to the grievance form. The Division Manager shall meet with the employee and the Union representative to hear the complaint or allegation and provide a written response to the employee/Union within five (5) working days after close of the meeting(s) to discuss the matter. Failure of the Division Manager to respond to the employee/Union within this time period shall automatically elevate the grievance to the next level of the grievance procedure, the Department Head, the Public Works/Utilities Director. A grievance, whether submitted by an employee or directly from the Union, must have a signature of the Union President to be valid. Step 2 - Department Head If the employee/Union is not satisfied with the decision of the Division Manager, they may request that the grievance be advanced to Step 2, the Department Head, within five (5) working days after receipt of the Division Manager’s decision. The Department Head shall hold a meeting with the employee and the Union representative within ten (10) days from the date the grievance is received and attempt to settle the grievance. A decision shall be made, in writing, to the employee and the Union representative by the Department Head within ten (10) days from the close of the meeting. Step 3 - City Manager If the employee/Union is not satisfied with the decision of the Department Head, the Union may appeal the decision to the City Manager within ten (10) days from receipt of the Departmen t Head's decision. The City Manager will hold a meeting with the Union President and the employee within ten (10) days of receipt of the grievance or a mutually agreeable time, with all supporting documents, the Department Head's response, and the remedy requested, and issue a written decision within ten (10) work days after the close of the meeting. Step 4 - Binding Arbitration If the Union is not satisfied with the decision of the City Manager, the Union may submit the grievance to binding arbitration, by written request to the City Manager within ten (10) days of November 15, 2022 I - 53 20 receipt of the City Manager's decision. If the grievance is submitted to binding arbitration, the grievant, Union representative, and the City's Human Resources Manager shall, within ten (10) days of receipt of the grievant's request, set a date for a meeting to: 1. Agree to any stipulations. 2. Attempt to agree upon an issue statement. 3. Jointly request from the American Arbitration Association, Federal Mediation and Conciliation Service, or other mutually agreed upon source, a list of five (5) arbitrators, and upon receipt of this list, the parties will toss a coin to see who strikes the first name, and then each shall alternately strike a name, to arrive at an arbitrator who will hear the grievance. The parties may, however, mutually agree to an arbitrator without using the above arbitration selection process, or may request another list of arbitrators if both parties are not satisfied with the initial list of arbitrators. The parties agree that the grievance shall be heard before the arbitrator selected at the earliest possible date. The decision of the arbitrator shall be final and binding upon the parties. The arbitrator shall not have the ability to alter, amend, or modify any portion of the Labor Agreement, City policies, or regulations. The cost of the arbitration process shall be shared equally between the parties. Any cost or fees related to the presentation of the case for each respective party shall be the responsibility of that party and shall not be shared as part of the arbitrator's expenses. November 15, 2022 I - 54 21 ARTICLE VIII - DURATION OF AGREEMENT This Agreement shall be effective May 1, 2023 and shall continue in full force and effect through April 30, 2026. Should either party desire to modify or terminate this Agreement, it shall serve written notice upon the other party at least sixty (60) days prior to the expiration of this Agreement. IN WITNESS WHEREOF, we attach our signatures this _______ day of November 2023. CITY OF PORT ANGELES IBEW, LOCAL #997 _________________________ __________________________ Kate Dexter, Mayor Giles Cobb, President IBEW #997 _________________________ _________________________ Nathan West, Lisa Hainstock, Negotiating City Manager Team Member, IBEW #997 ________________________ Abbi Fountain, Human Resources Manager November 15, 2022 I - 55 22 5/1/19 Percentage based Salary Schedule will be added to contract once Council approves. November 15, 2022 I - 56 Date: November 15, 2022 To: City Council From: Nathan A. West, City Manager Subject: 2023 Legislative Priorities Background / Analysis: In 2022, City Council established legislative priorities which were utilized throughout the year to share with State and Federal legislators. In anticipation of the State legislative session beginning in January, staff is recommending that Council begin to discuss priorities for 2023. The State legislative session is a longer one this year with an opportunity to see priorities incorporated in the biannual State Budget. Considering this fact, staff recommends the following changes and approaches to the State legislative priorities briefing paper: Staff recommends the following approaches to the legislative priorities briefing paper: • Continue to keep the number of primary asks to five or less • Maintain housing as the number one focal point of the City priorities • Continue to support AWC Priorities (attached to this memorandum) As an additional consideration, this may be an opportune time to consider contracting with a lobbyist to ensure success in this legislative session. In a prior Council consideration on August 16th, City Council did unanimously authorize letters of support for Senate Bill 5841 and House Bill 1787, both of which enable police-related funding alternatives. Council will note that police-related priorities have been incorporated by the Association of Washington Cities (AWC). Staff has attached last year’s legislative briefing paper and the 2023 AWC Legislative Priorities. Based on Council feedback, staff will draft a 2023 Legislative Priorities one-page paper to be presented to Council in January. In light of the October 25th Council discussion on budget and transportation needs State and Federal transportation support should continue to be a major priority. Though a lower priority, staff continues to work at the federal level on changes to historic Ediz Hook rip-rap approaches by the Army Corp of Engineers. Staff is working to build in language that allows for more restorative and natural armoring techniques. Work also continues to eliminate the required local cost share for these projects. Funding: N/A Summary: In anticipation of the upcoming State legislative session in January, staff recommends Council hold an early discussion as an opportunity to share thoughts on legislative priorities for 2023. Funding: N/A Recommendation: Discuss State legislative priorities and provide direction to staff on changes for 2023. November 15, 2022 I - 57 Date: November 15, 2022 To: City Council From: Nathan A. West, City Manager William Bloor, City Attorney Subject: Port Angeles Municipal Code Update Background / Analysis: During the September 27th City Council Work Session, a number of questions were raised regarding the Port Angeles Municipal Code Re-Envisioning Process. As some Council members were not yet in their positions at the beginning of the process, staff is providing a background chronology with details. At the September 17, 2019 Council meeting, City Manager West presented a Memorandum entitled “Update to the Port Angeles Municipal Code,” in which he noted that over the previous several months, substantial discussion and time had been dedicated to challenges the City was experiencing with outdated and older municipal code sections. He pointed out that a re-working of the municipal code would take several years and a dedication to funding the project. He stated that if the Council believed there was merit in further exploring this issue, a work session could be scheduled for November. Council unanimously approved a motion for staff to plan a work session in November to provide a variety of options, proposals, and plans, with the goal to make a decision moving forward before the end of the year. On November 26, 2019 a Special Council meeting was held. A PowerPoint presentation was provided, which offered several different alternatives regarding a re-working of the PAMC: •Alternative 1—Full re-write (comprehensive review of entire existing code, rewrite and reorganization to be done by a single consultant and returned to City as a completed package); •Alternative 2—Partial re-write (targeting specific chapters only, prioritizing areas for change); •Alternative 3—Build on framework of existing code (recognizing that large changes could negatively impact the community and making “scrub type” changes); Hybrid approach Begin with audit of current code Council and staff to receive and evaluate analysis of subcontractor Based on the analysis decide priorities, timeline, budget and other items identified by subcontractor Summary: During the September 27th City Council Work Session, a number of questions were raised regarding the Port Angeles Municipal Code Re-Envisioning Process. As some Council members were not yet in their positions at the beginning of the process, staff is providing a background chronology with details. Funding: Approximately $88,000 remain available for the re-envisioning process. Recommendation: Information only and Council Discussion as necessary. November 15, 2022 I - 58 Port Angeles Municipal Code Update Following the PowerPoint presentation and discussion, Council unanimously approved motions to move forward with the hybrid approach and for staff to submit the RFQ to Council for review prior to it being published. At the January 7, 2020 Council meeting, City Manager West presented the background on the RFQ, which incorporated input from the November work session. The RFQ was designed to encourage the chosen Consultant to be creative in devising strategies and that will result in a municipal code that is more “user friendly.” It was anticipated that the Code Audit Report would be delivered to Council by November 30, 2020. The RFQ was broken down into four phases of goals and objectives: Initial Phase Comprehensive review of existing code Identify sections and chapters that require change Identify why change is necessary. Consultant's Audit will comply with the Scope of Work that follows The process should be open and transparent Prepare initial Report of Findings Present initial Report of Findings to Council and City staff Second Phase Identify process for involvement of Council Identify process for City staff to have continuing input Identify process to explain code changes to public and receive comments Collect input from Council and senior staff Prepare Report regarding processes for involvement of Council, City staff and public Third Phase Council and Staff - Receive and evaluate Reports from Consultant Based on that evaluation, determine Priorities - Identify Sections for Priority Updating Timeline Budget Other, as developed from analysis of audit performed by Consultant Public Input/Engagement Facilitated Visioning Process for Council Student Role Public Meetings Survey Work Collect data Conduct Research Provide input and feedback to Consultant Fourth Phase Consultant to prepare Final Report and Recommendations Consultant to present Final Report and Recommendations to City On August 4, 2020, the proposed contract with Madrona Law Group was presented to Council for review and approval. The pertinent portions of the proposed contract, which track the goals and objectives of the RFP were: November 15, 2022 I - 59 Port Angeles Municipal Code Update Initial Phase The initial phase includes the following tasks, which may be modified upon consultation with City staff, depending on budget and Attorneys' initial assessment, without additional City Council approval: 1. The Attorneys will conduct an initial meeting (most likely a video meeting) with the City Council, department directors, and city staff to describe the intended code audit process and to gather ideas, suggestions, and goals from the Council and staff. The Attorneys will be the lead entity in this meeting. 2. The Attorneys will conduct a detailed and thorough review of all titles of the Port Angeles Municipal Code (PAMC), except titles 14, 16, and 17. As part of this review, Attorneys shall use their professional judgment to prioritize which sections of the PAMC require the greatest level of attention, giving specific priority to Title 8 of the PAMC. Attorneys shall provide a list of these priorities to the City for consultation. 3. The City intends to employee MAKERS architecture and urban design LLP to conduct a thorough review of titles 14, 16, and 17. The City also intends that the Attorneys and MAKERS shall consult as necessary and coordinate their efforts so that the City's Municipal Code is consistent throughout. For that purpose, the Attorneys made need to conduct a cursory review of titles 14, 16, and 17. 4. Based on the review described in the preceding paragraphs, the Attorneys will prepare an outline of specific code provisions that should be added, revised, or repealed, and will identify why change is necessary. 5. Additionally, the Attorneys will prepare an outline of specific changes, revisions, and other recommendations to enhance, clarity, and ease use of the PAMC. 6. The Attorneys will analyze and report to the City whether the PAMC, either in structure or in substance or both, would benefit from any changes, other than those noted as a result of the work described above. 7. Finally, the Attorneys shall offer recommendations relating to the process for Council, City staff and citizens to offer input and comment to proposed changes to the PAMC and regarding the process for drafting amendments to current PAMC Optional Second Phase Council and Staff - Receive and evaluate Reports from Attorneys Based on that evaluation, determine Priorities - Identify Sections for Priority Updating Timeline Budget Other elements, as developed from analysis of audit performed by Attorneys As needed, negotiate amendments or additions to the agreement with the Attorneys Optional Third Phase Attorneys, in collaboration with City staff, City Council, the public, implement changes to the PAMC. As necessary and appropriate, in addition to draft changes to the PAMC, this Phase will November 15, 2022 I - 60 Port Angeles Municipal Code Update include actions necessary to assure input and engagement opportunities for the public, the City Council, and City staff. Following discussion, Council unanimously approved a motion to add two additional requirements: “Eliminate all provisions of the PAMC that don’t readily appear to equitably benefit the health, safety, or welfare of all the people of Port Angeles: when in doubt throw it out”; and “Suggest provisions for the PAMC that increase the public health equity, community safety for the most vulnerable community members, and general welfare toward a resilient, vibrant, walkable, and livable city.” On March 17, 2020, City Council ratified a declaration of emergency regarding the COVID pandemic and for the next few months, the focus changed to caring for community members and distribution of CARES Act funds. On September 1, 2020, Madrona Law Group made a presentation to Council which consisted of an audit “kick-off,” and explained an overview of the process. Following that presentation, Madrona conducted numerous meetings with the directors and key staff from different departments to discuss the issues that arise under the existing code and solicit input as to suggested new code ordinances. On November 30, 2020, Madrona Law Group issued a Final Report to Council, which was a summary of Madrona’s initial findings of the PAMC broken down by title. The Report also contained an annotated version of the PAMC and annotated code enforcement Chapters 2.90 and 8.30. Finally, it included examples of other jurisdictions’ municipal codes and policies. On January 19, 2021, City Attorney Bloor provided an update on work that had been done by Madrona. He offered suggestions as to the next steps. He stated that staff would come back to Council with a scope of work and budget for the next phases of Madrona’s work. Attorney Bloor stated that the review and recommendations were intended to be covered by the attorney-client privilege (because this version contained legal opinions and commentary by Madrona) , but that there would be opportunities for public engagement in future phases. Phase 2 of the process would create a blueprint as to how the City would start to re-write the code. Council unanimously passed a motion to hold an executive session at the February 2, 2012 meeting to discuss the Madrona report and discuss waiving the attorney-client privilege re: the Madrona report, as well as to authorize the City Manager to approve a scope of work for phase 2, not to exceed $15,000. On February 2, 2021, an informational Memorandum was provided to Council discussing the amendment to Madrona’s earlier contract giving approval for Madrona to work on Phase 2 at a cost not to exceed $15,000. The memorandum states that this Phase will provide the following: Madrona will review all comments, questions, and suggestions received from Council and Staff (February); Based on that evaluation, Madrona will prepare a list of questions and issues to discuss with Council, the City Manager, and the Department Directors - (February); Meetings with the Council, the City Manager, and the Department Directors (February-April (dependent on Staff/Council availability); November 15, 2022 I - 61 Port Angeles Municipal Code Update The purpose of the discussions is to determine how the City will proceed with Phase 3, which is drafting the improved revised code. Process for drafting revised code sections: Who will draft / who will review Piecemeal code revisions, a wholesale re-write, or other. Priorities - Identify Sections for Priority Updating Public involvement Timeline for Phase 3 Develop accurate budget for Phase 3 Other elements, as developed from analysis of audit performed by Attorneys Madrona will recommend to Council scope of work, priorities, timeline, and budget for Phase 3 (May). Madrona will present its recommendations for Phase 3 City Council at a public Council meeting. Based on comments, suggestions, and feedback resulting from its presentation, Madrona will deliver to Council a public summary of recommendations for implementation of Phase 3. At the February 16, 2021 Council meeting, it was announced by Mayor Dexter there was a consensus to conduct a discussion on the formation of a policy committee to work through the details from Madrona for code audit work. At the March 2, 2021 special meeting, Madrona gave a presentation which shared the results of assignments given to Council members regarding each member’s priorities and vision for completing the code project. Madrona also spoke about the public input process and discussed the next steps and upcoming schedule as part of Phase 3. Madrona believed it could complete a public summary of recommendations for Phase 3 implementation by the end of May 2021. At the June 1, 2021 Council meeting, a City Council Memorandum stated that Madrona had completed Phases 1 and 2. Following completion of those Phases, there was a total code audit budget of $94,000. It was recommended by Staff that Council authorize the City Manager to apply $84,000 of that amount to Phase 3. Attached to the Memorandum was an Amended Agreement for Phase 3. Council unanimously passed a motion to authorize the City Manager to allocate to the Madrona contract all or a portion of the 2021 budgeted funds as will best accomplish in this calendar year the City’s goals for the project. On July 13, 2021 Madrona presented a PAMC Re-Envisioning Open House. The agenda for the Open House was: Background on PAMC audit and re-envisioning project; Overview of public input stage and purpose; Polling questions; Questions and comments The Open House included a brief history of the Re-Envisioning project: Phase 1 kick-off in September 2020 Phase 1 final audit report delivered to Council in January 2021 Phase 2 kick-off February 2021 November 15, 2022 I - 62 Port Angeles Municipal Code Update Staff input and Council survey February – March 2021 Council discussion March 2, 2021 Update on recommendations May 18, 2021 Phase 2 Report with recommendations and public summary of Phase 1 audit end of May 2021 Phase 3 kick-off June 2021 Open House July 13, 2021 At a Special Council Meeting on September 28, 2021, Madrona presented the public survey findings, spoke about the next steps of the process, including the upcoming code enforcement ordinance that will soon come before Council, and discussed the next steps in the code audit process. Council discussion followed. At the October 19, 2021 Council meeting, Madrona gave a presentation on the code audit project. Additionally, Council was presented with proposed amendments to the City’s Nuisance Code, as well as a proposed new Chapter 2.90 relating to procedural aspects of code enforcement. Council conducted a public hearing on the code enforcement ordinances. No public comment was received, and the hearing was continued to November 3, 2021. On November 3, 2021, a second reading on the code enforcement ordinances was held. Following a second public hearing, the ordinance was unanimously adopted as read. On March 1, 2021, Council received a Memorandum from staff discussing the priorities that had been previously set for the code audit. The Memorandum noted that staff was preparing to work on short-term rentals. Because of the diversity of opinions on this topic by both Council and the public, it was suggested that a work session be scheduled. At the meeting, Council indicated it was in favor of further information and discussion on this issue. At the April 26, 2022 Special Meeting, Madrona gave a presentation regarding the potential regulation of short-term rentals as part of the PAMC Re-Envisioning Project. Madrona’s presentation included information from several Washington cities and discussed the advantages and drawbacks of different approaches to regulation. Council discussion followed. On June 7, 2022, Council, per Council’s request, received an update on the progress being made by Madrona. The update included a list of subjects Madrona was currently working on: Updated Fee Schedule; Title I General Provisions; Short Term Rentals; Title 9, Public Peace Morals and Safety; Title 5, Business Licenses and Regulations. The Memorandum noted that Madrona will next address Titles 10-13. No action was taken at the June 7, 2022 Meeting with respect to this Memorandum. On September 27, 2022, a Special Council Meeting was held. One of the purposes of this meeting was to hear a presentation as to the PAMC Re-Envisioning Project with respect to Title 5. Following the presentation Council discussion was held. November 15, 2022 I - 63 Port Angeles Municipal Code Update It is important to recognize that, even prior to the Port Angeles Municipal Code project, workload and staffing capacity were already a concern. Beyond the municipal code update numerous tasks outside of the Strategic Plan while managing significant staffing vacancies in almost every department. All of these tasks generally require the dedication of internal services departments most notably the Legal Department. Some of the larger, additional items that have occurred, or are currently occurring include: • ERP Project • Past Due accounts of over $1M • CARES Act Distribution • ARPA funding and grant administration • Reporting and audit requirements for new funding • Solid Waste Transition • Additional revenue options It is also important to share that with the support of staff City Council has passed 68 resolutions and adopted 54 ordinances since the November 2019 Work Session. Staff will be working with Council to ensure we are getting priority titles expedited and moved forward for adoption. November 15, 2022 I - 64 Date: November 15, 2022 To: City Council From: Mike Healy, Interim Director of Public Works & Utilities Subject: Race Street Complete Street Project, TR0209, Award Construction Contract Background / Analysis: The Race Street Complete Street project is the recipient of a number of State and Federal grants amounting to $5,017,128.00 to improve Race Street from Front Street to the Olympic National Park Visitor Center including: FLAP, RCO, Highway Improvement (HIP) Surface Transportation Program (STP) and Transportation Alternatives (TA). The project has been split into two phases with Phase I to expand non-motorized movements and visually improve the corridor with landscaping features from 8th Street to the Olympic National Park Visitor Center near Olympus Street. A shared use path will be installed on the west side of Race Street from 8th Street to the Olympic National Park Visitor center which will include ADA compliant ramps, pedestrian lighting and landscaping features. In addition, portions of the corridor will receive stormwater system upgrades. With pavement repair and full corridor reconstruction already needing to be accomplished as part of the project the replacement of the aging water main in this location was also bundled into this bid Summary: The approved 2023-2028 Transportation Improvement Plan (TIP) includes the Race Street Complete Phase I Project which extends from 8th Street to Olympus Street. The project was advertised for construction bids and Interwest Construction Inc. of Burlington, WA was the only bid received in the amount of $4,993,259.25. The contractors work will include construction of a shared use path, pavement repair, stormwater system upgrades, watermain, hydrants, water service line replacement, pedestrian lighting, replacement of sidewalk and curb ramps, tree planting and landscaping features. Funding: The approved 2023-2028 TIP includes grant funding from the Federal Lands Access Program (FLAP) administered by the Federal Highway Administration in the amount of $3,162,272.95 and $400,000 from the Washington State Recreation and Conservation Office (RCO) for a total of $3,562,272.95 for construction of the TR02-09 Race Street Complete Street Phase I Schedule A work (312-7930-595-6510). RCO and local REET funds will be used for the required 13.5% federal funds match. The City has requested that FLAP allow the City to utilize funds awarded for Race Street Phase II to cover the funding gap in the amount $308,365.05 to cover the delta in construction costs and a 5% contingency for Change Order work in the amount of $194,000.00 for a total of $502,365.05. Funds in the amount of $635,400 are included in the approved 2023-2028 Capital Facilities Plan (CFP) for Race Street Water Main Replacement South (WT0221) Schedule B work. Additional funds from the 3rd Street/Vine Project (WT0612) in the amount of $440,000 and Ground Water Resiliency (WT0319) in the amount of $100,000 can be reallocated to this project for a total of available funds in the amount of $1,175,400.00 from account 452-7388-594-6510. Recommendation: Award a contract for the Schedule A and B bid to Interwest Construction, Inc. for the TR0209 Race Street Complete Street Phase I in the amount of $4,993,259.25 including applicable taxes and authorize the City Manager to sign a construction contract for this project and to make minor modifications if necessary. And authorize the City Manager to amend the Federal Lands Access Program grant agreement documents to transfer necessary funds between Phase I and Phase II. November 15, 2022 J - 1 The new water main will increase the watermain capacity from Park Street to 8th Street to meet the demands of future development. Phase II which is still under design and partially funded will include similar project elements between 8th Street and Front Street. This project supports the City’s Comprehensive Plan: • Goal (G-4A) “To develop a coordinated, multimodal system, which services all of the city and all types of users in a safe, economical, and efficient manner” • Goal (G-4B) “To improve circulation patterns across and within the community, and to achieve the desired urban design of the City” Notice of the bid opportunity for Race Street Complete Phase I was advertised through the Builders Exchange of Washington on October 11, 2022, the Daily Journal of Commerce and Peninsula Daily News on October 11th and 18th, 2022. On November 3, 2022 one bid was received and opened. Interwest Construction Inc. of Burlington, WA is the apparent lowest, responsive, responsible bidder for the Base Bid which includes Schedule A and B with a total bid amount $4,993,259.25. The total bid amounts, including taxes, are tabulated in the following table: Contractor Schedule A – Street/Trail Schedule B - Water Total Base Bid Interwest Construction Inc. $3,870,638.00 $1,122,621.25 $4,993,259.25 Engineer’s Estimate $3,960,307.00 $627,576.90 $4,537,124.00 While five general construction firms registered for project plans, only one bid was received. The single bid exceeding the engineering estimate is attributed to the following reasons: • Significant increases in price and material availability such as ductile iron pipe, asphalt and concrete; • Lack of contractors on the Olympic Peninsula with expertise to accomplish the project’s scope of work, and • High rates of inflation continue to be difficult-to-predict and keep in sync with available grant funds. Funding Overview: The approved 2023-2028 TIP includes grant funding from the Federal Lands Access Program (FLAP) administered by the Federal Highway Administration and other grant programs in the amount of $3,162,272.95 and $400,000 from the Washington State Recreation and Conservation Office (RCO) for a total of $3,562,272.95 for construction of the TR02-09 Race Street Complete Street Phase I (312-7930-595-6510). RCO and local REET funds will be used for the required 13.5% federal funds match. The City has requested that FLAP allow the City to utilize funds awarded for Race Street Phase II to cover the funding gap in the amount $308,365.05 to cover the delta in construction costs and a 5% contingency for Change Order work in the amount of $194,000.00 for a total of $502,365.05. Funds in the amount of $635,400 are included in the approved 2023-2028 Capital Facilities Plan (CFP) for Race Street Water Main Replacement South (WT0221). Additional funds from the 3rd Street/Vine Project (WT0612) in the amount of $440,000 and Ground Water Resiliency (WT0319) in the amount of $100,000 can be reallocated to this project for a total of available funds in the amount of $1,175,400.00 from account 452-7388-594-6510. Funding for these projects will be reprioritized during next year’s CFP process. November 15, 2022 J - 2 Date: November 15, 2022 To: City Council From: Mike Healy, Interim Director of Public Works & Utilities Corey Delikat, Parks & Recreation Director Subject: City Pier Railing Replacement, CON- 2022-50, Award Construction Contract Background / Analysis: The Port Angeles City Pier was built in the mid 1970’s and the City has been working to improve its infrastructure to this facility over the last six (6) years. Projects such as the Fire Suppression System Replacement, the new Transient Moorage Floats, an overall completed inspection of the pilings and updated load ratings are CFP projects that have been completed during this time-frame. As part of the 2020-2025 CFP process, the City Council approved project PK0819, City Pier Railing Replacement project, which includes the replacement of 1,300 linear feet of rusted/rotted railing with a new type of barrier around the City Pier decking. See Figure 1 below for railing detail. General Fund funding for this project started accumulating in 2020 and this year the City felt we had adequate funds, $562,200, to go out for bids for the project. The Engineers estimate for this project, with tax, was $549,331.20. Notice of the bid opportunity for City Pier Railing Replacement was advertised through Builders Exchange of Washington and Peninsula Daily News on October 19, 2022. On November 7, 2022, four (4) bids were received for project PK0819 with the apparent lowest responsive, responsible bidder for all bid schedules from Neeley Construction Company of Puyallup, WA in the amount of $438,464.00. The total bid amounts including taxes are tabulated in the following table: Contractor Total Price (including sales tax) Neeley Construction Company – Puyallup, WA $438,464.00 Interwest Construction, Inc. - Burlington, WA $584,147.20 Massana Construction, Inc. – Gig Harbor, WA $612,081.60 2 Grade, Inc. – Port Angeles, WA $698,073.63 Engineer’s Estimate $549.331.20 Summary: The approved 2023-2028 Capital Facilities Plan (CFP) includes the City Pier Railing Replacement Project (PK0819), which calls for the replacement of 1,300 linear feet of rusted/rotted railing with a new pedestrian barrier around the City Pier decking. The project was advertised for construction bids and Neeley Construction Company of Puyallup, WA was the lowest responsive bid in the amount of $438,464.00. Funding: Funds are available in the 2023-2028 CFP for this project in the amount of $438,464.00 (310- 8985-594-6510). Recommendation: Award a contract to Neeley Construction Company of Puyallup, WA to replace the City Pier railing with a newly designed pedestrian barrier in the amount of $438,464.00 including applicable taxes and authorize the City Manager to sign and to make minor modifications to the contract if necessary. November 15, 2022 J - 3 Funding Overview: Funds are available in the 2023-2028 CFP for this project in the amount of $438,464.00 (310-8985-594-6510). Figure 1: Railing Detail November 15, 2022 J - 4 Date: November 15, 2022 To: City Council From: Mike Healy, Interim Director of Public Works & Utilities Subject: WSDOT US101 Detour Agreement for Tumwater Culvert Replacement Background / Analysis: The Washington State Department of Transportation (WSDOT) plans to remove an existing culvert under highway 101, which is a barrier to fish migration and spawning. The culvert will be replaced with a new bridge structure, which will be designed to accommodate a wider roadway section for future bike & pedestrian facilities as well as support fish passage in Tumwater Creek for the long‐term. This project was prioritized following the ruling of a federal court injunction in 2013, which mandated that the State accelerate fish barrier corrections to restore 90% of the blocked habitat by 2030. To accomplish this, WSDOT is proposing to remove the existing 8' wide, 7' tall, 260' long culvert and replace it with a new structure, with a minimum span of 40 feet. During construction work WSDOT has proposed a detour on First and Front Street and Marine Drive due to the unique site conditions, which make construction under traffic extremely difficult at this location. The highway is constructed on 75 feet of fill over the creek bed, with steep side slopes (1.5H:1V) down to the base of the ravine. This makes construction of a temporary widening or shoofly around the work area (as was done at Indian Creek near the Elwha bridge) very difficult because it would need to be supported by extremely tall retaining walls or built as a temporary multi‐span bridge on deep foundations. Building the new structure half at a time (as was done at Bagley Creek on US 101) is also not a preferred approach here because the existing roadway over Tumwater Creek is only two lanes wide. The roadway would need to be reduced to alternating one‐way traffic for a much longer duration to construct in stages with very limited space for the contractor to safely work in. A full detour is the preferred approach because it will allow the contractor to accomplish the work the fastest and in the safest way for both the workers and the travelling public. WSDOT recognizes the burden that the added traffic on City streets will impose on community residents and businesses in the downtown corridor. It is WSDOTs intention to do everything they can to minimize Summary: To complete a fish barrier removal project, WSDOT proposes to close US 101 at Tumwater Creek for up to 9 months and detour traffic on Tumwater Truck Rout, Marine Drive and First and Front Streets. Staff has negotiated a detour agreement with WSDOT for use of City Streets to include advance pavement repairs along the detour route, placement of speed feedback signs on First and Front Streets and compensation to the City for anticipated wear and tear on City streets during the duration of the detour. Funding: WSDOT compensation to the City in the amount of $945,998.16 will used for future pavement restoration projects on First and Front Streets and Marine Drive. Recommendation: Approve a Detour Agreement with WSDOT for the Tumwater Culvert Replacement project for compensation to the City the amount of $945,998.16, and authorize the City Manager to sign the Agreement and to make minor modifications as necessary. November 15, 2022 J - 5 traffic impacts while the detour is in effect. WSDOT performed traffic analyses for the signals at SR 117/Marine Drive and Lincoln St/First & Front St, which revealed decreased level of service at the peak hour, necessitating temporary signal operations and access modifications to optimize traffic flow through the intersections during the detour. WSDOT will place speed feedback signs on each side of downtown during construction to notify drivers of their speed and the posted speed limit on City Streets. WSDOT also acknowledges the effects of added traffic loading on the pavements of the City streets. WSDOT has agreed to mitigate the added wear and tear by performing targeted, upfront pavement repairs to existing distressed areas, as well as providing compensation to the City for additional paving work after the detour is finished. Staff recommends the City apply for additional grant funds to complete a larger paving project to restore pavement condition along the detour route when the WSDOT detour is complete. The WSDOT compensation will be used as grant match for pavement rehabilitation projects on First and Front Streets and Marine Drive. The final design of the WSDOT project will be done by an engineering consultant and contractor team (Design Builder) under the design‐build process. Per the detour agreement, the Design Builder will be allowed to use the detour for up to 9 months (270 calendar days), within additional restrictions included the contract. The detour will not be allowed to take place during the peak summer tourist season (Memorial Day to Labor Day) and WSDOT will assess liquidated damages (fines) to penalize the Design‐ Builder if they run over the allotted time. To encourage the Design‐Builder to complete the work as quickly as possible, WSDOT will also offer monetary incentives for each day the contractor is able to shorten the duration of the detour and restore 2‐way traffic to US 101. The project could get started as early as 2024 but with design work, permitting timelines, materials procurement, and sequencing with work at Ennis and Lees Creeks, construction is likely to be delayed a couple years. The exact start of construction will be determined by the Design‐Builder; however, construction must be completed by December 2027, per the terms of the contract. WSDOT is anticipating a progress schedule from the Design‐Builder by Fall 2023, after the project is awarded. Staff has reviewed the agreement and negotiated an equitable compensation amount for use of City streets during this detour duration. Staff acknowledges the increased traffic on City streets is not desirable however considering the alternatives available this is the most feasible alternative. Funding Overview: WSDOT compensation to the City in the amount of $945,998.16 will used for future pavement restoration projects on First and Front Streets and Marine Drive. Additionally, WSDOT contractors will perform advanced pavement repair work at destressed locations in the amount of $211,000 and place speed feedback signs on First and Front Street. November 15, 2022 J - 6 Page 1 of 2 Local Agency Detour Agreement Local Agency and Address City of Port Angeles 321 E. 5th St Port Angeles, WA 98362 Agreement Number GCB 3772 Project Name/Location US 101 & SR 116 North Olympic Peninsula – Remove Fish Barriers (Tumwater Creek Detour,US 101 MP 246.40) State Route Number 101 Control Section Number Region Olympic Region (NCR Design Office) Description of Roads or Streets Detour will route traffic through downtown Port Angeles via the SR 117 Truck Route, Marine Drive, and the couplet (Front St & First St) to rejoin US 101 at Lincoln Ave. Attachments Exhibit A – Detour Plan and Specifications Exhibit B – Existing Condition Memorandum Record Exhibit C – Cost Estimate Intended Use (Haul Road or Detour Road) Detour Road Vehicle Restrictions Superloads restricted, trucks use LT lanes This Agreement is made and entered into between the Washington State Department of Transportation (WSDOT) and the above named governmental entity (Local Agency) hereinafter referred to individually as the ‘Party’ and collectively as the ‘Parties.’ Recitals 1. WSDOT is planning the construction or improvement of a section of state highway as shown above, hereinafter referred to as the “Project”, and 2. In the construction of the project it is planned to use, for the purpose noted above, those LOCAL AGENCY roads or streets described above and as further detailed in red on the attached Exhibit “A”, and 3. It is anticipated that as a result of the prolonged use of these roads or streets, additional roadway wear and tear and maintenance expense will be incurred by the Local Agency, as estimated in Exhibit “C”. Now Therefore, It Is Mutually Agreed As Follows: I. The Local Agency hereby agrees to WSDOT’s use of the roads or streets covered by this Agreement subject to the conditions contained herein. II. The parties to this Agreement have made a joint condition inspection and WSDOT Materials conducted pavement coring to prepare a memorandum record of the existing condition of said streets. The memorandum record includes Local Agency as-built plans, pavement coring logs, and a summary of existing pavement repair area measurements with photographs showing condition of the existing roadway on said streets. III. WSDOT agrees to 1.) self-perform or contract advanced pavement repair work to existing damaged pavement areas (itemized in memorandum record) prior to use of said streets for the detour route during the Project and 2.) reimburse the Local Agency for the cost of additional roadway maintenance and repairs, in excess of those enumerated in the record, that are anticipated to be made necessary by the additional traffic loading from the Project for the prolonged duration of the detour. The reimbursement for such additional roadway maintenance and repairs is enumerated in Exhibit “C” and is limited to roadway features and sections of Local Agency streets that were determined to be lacking in sufficient structural strength for highway loads. Such costs are to be exclusive of all administrative and overhead costs and all charges for small tools. The reimbursement for such additional roadway maintenance and repairs as enumerated in Exhibit “C” shall be made by lump sum payment from WSDOT to the City. IV. In the event of a dispute over the terms of this Agreement and/or the extent of maintenance or repair work required to be performed, the dispute shall be submitted to the Secretary of Transportation for determination. In determining this responsibility the Secretary shall give consideration to the memorandum record provided for in Section 2. Should the Parties to this Agreement continue to dispute the terms of this Agreement and/or the extent of maintenance or repair work to be performed, either Party may file a judicial appeal in any court having proper jurisdiction. V. The Local Agency agrees not to restrict below legal limits the size, weight, or speed of vehicles using the roads or streets covered by this Agreement except as stated above under Vehicle Restrictions. November 15, 2022 J - 7 Page 2 of 2 VI. No liability shall attach to WSDOT or the Local Agency by reason of entering into this Agreement except as expressly provided herein. VII. It is acknowledged that the Design-Build delivery method for the Project may result in an alternate technical concept being selected that utilizes a different staging method or traffic control strategy. In the event that the Design-Builder proposed changes alter the duration or nullify the need for the proposed Detour, then it is agreed upon that the reimbursement by WSDOT will be amended as follows: a.) If use of the proposed detour route is nullified for the entire duration of the Project, then all work and costs associated with Parts 1 and 2 of Section III of this agreement will be voided. b.) If use of the proposed detour route is reduced to 30 calendar days or fewer, then only Part 1 of Section III shall be performed by WSDOT and no payment for Part 2 of Section III will be made to the Local Agency under this Agreement. c.) WSDOT shall provide written notice to the Local Agency of the planned length and timing of the detour no later than 6 months following Award of the Project contract to a Design-Builder. d.) Payment to the Local Agency for Part 2 of Section III of this Agreement will be made immediately following formal notice of planned detour use, as described above. In Witness Whereof, the parties hereto have executed this Agreement as of the party’s date signed last below. City of Port Angeles Washington State Department of Transportation By: By: Printed: Printed: Title: Port Angeles City Manager Title: Date: Date: Approved as to Form City of Port Angeles Approved as to Form Washington State Department of Transportation By: By: Printed: Printed: Title: Title: Date: Date: November 15, 2022 J - 8 FILE NAME TIME DATE DESIGNED BY ENTERED BY CHECKED BY PROJ. ENGR. REGIONAL ADM.REVISION DATE BY SHEET OF SHEETS Washington State Department of Transportation P.E. STAMP BOX P.E. STAMP BOX DATE DATE LOCATION NO.CONTRACT NO. JOB NUMBER REGION NO. STATE FED.AID PROJ.NO. WASH PLOTTED BY PLAN REF NO melanie.williams 8/9/2022 12:04:14 PM X:\WSDOT\Projects\20170188 - NC WSDOT GEC\.0011 - AI Drafting Support\CADD\XL6104-Clallum\02 - Plan Sheets\XL6104_PS_Tumwater_Detour_Plan.dgn 10 Plot 1PCMS1 4 LEGEND: P. PETIT L. POPOFF XL6104 P. PETIT L. POPOFF XL6104 REMOVE FISH BARRIERST. NETT PERTEET CREEK TU MWA TER CREEKVALLEYR11-2 48" 30" CLOSED ROAD BARRICADES INSTALL ON TYPE 3 2 3 4 5 6 7 3 9 6 4 14 LOCATION PROJECT PCMS PORTABLE CHANGEABLE MESSAGE SIGN WORK ZONE TYPE 3 BARRICADE TEMP TRAFFIC SIGN US 101 DETOUR ROUTE US 101 21 PCMS 2.0 SEC 2.0 SEC 24" 18" DETOUR END M4-8A 5 PCMS6 DT1 D. BIERSCHBACH 7 3 13 13 13 AT PINE CLOSED US 101 4 5PCMS 4 4 R11-4 60" 30" THRU TRAFFIC TO ROAD CLOSED W20-2 36" 36" AHEAD DETOUR W20-3 36" 36" AHEAD CLOSED ROAD 48" 48" 101 DETOUR ASTE M4-9 MOD 48" 48" 101 DETOUR ASTE M4-9R MOD 48" 48" ESTW101 DETOUR M4-9 MOD 48" 48" 101 DETOUR M4-9 MOD ASTE 48" 48" 101 DETOUR ASTE 48" 48" 101 DETOUR M4-9R MOD ESTW 48" 48"DETOUR ESTW M4-9L MOD 48" 48" M4-9 SPEC 13 14 1591011128 10 14 10 15 13 14 13 10 13 NORTH OLYMPIC PENINSULA US 101 & SR 116 US 101 TUMWATER CREEK CONCEPTUAL DETOUR PLAN 13 13 11 10 8 11 INSTALLATION. CONSTRUCTION SIGNING K-80.10 FOR CLASS A NOTED. SEE STANDARD PLAN CLASS A, UNLESS OTHERWISE ALL DETOUR SIGNAGE IS1. NOTES: 48" 48"DETOUR M4-9L MOD ASTE NOT USED M4-9 MOD DETOUR SR 117 USE 12 2PCMS101HILL STMARI NE DRSTL STE F RONT S TE 1S T S TLINCOLNSTW 8 TH S TW 12 TH S TW 16 TH S TLAU R ID SEN B LVD PINE STCHERRY STMARI NETUMWATERSTE 5 TH S TE 8 TH S TW 5 TH S TL AU R ID SE N B L VDRA CE STBEAN RDNEWELL RDSTSTSTW16 T HS T FE RR Y T O V ICT O R IAW 5 T H S T CEDARSTDR 117 101 101W2ND S TPEABODY STFRANCIS STCHAMBERSST9 THJONESCA STIVALLEY STI I I I I I I III TU MWA TER A CCESS RD 101 DETOUR FOLLOW MUST TRUCKS November 15, 2022 J - 9 AGREEMENT GCB 3772 CITY OF PORT ANGELES EXHIBIT “B” Existing Conditions Memorandum Record The roads evaluated under this agreement include Marine Drive, First Street, and Front Street, between the SR 117 Truck Route and US 101 at Lincoln St, in the City of Port Angeles, Washington. These roads will be utilized by WSDOT for a detour route to enable the construction of a new bridge over Tumwater Creek on US 101. US 101 will be closed to through traffic between MP 246.15 and 246.72 and approximately 11,000 AADT (4.1% Trucks) of highway traffic will be routed over the sections of City streets listed above. The existing AADT on these City streets is approximately 12,000. The duration of the detour is anticipated to be 38 weeks (Labor Day to Memorial Day). Based on WSDOT Pavement Design Policy, the design ESAL loading for US 101 traffic over Tumwater Creek (5.2 million) would require a minimum layer thickness of 0.50 ft HMA to support these combined traffic loads. Pavement coring was conducted by the WSDOT Olympic Region Materials Office on July 19, 2022. Ten pavement cores were taken in the locations shown on the attached map to provide representative samples of existing pavement structure depths in each travelled lane, and additional cores were taken near areas of apparent pavement distress. As-builts from the 1973 Marine Drive widening and PCCP overlay (2” ACP) and the 1993 Marine Drive reconstruction indicate that Marine Drive between the SR 117 and Valley St is underlain by a 22 ft wide PCCP roadway section. Pavement cores # 7 & 8 verified that the PCCP through this section is approximately 6” deep with 1.5” to 3” of HMA on top. From the as-builts, the reconstruction project widened Marine Drive to its current width using 4” CSBC, under 6” of asphalt treated base and 2” of HMA, which would provide substantially less structure to the outer 14 ft of roadway in each direction. Pavement cores #9 & 10 indicate that PCC pavement is also present in the left travel lane on First St, under approximately 3” of HMA. Core #9 in the right travel lane did not uncover PCCP, but the HMA depth was 11”. On Front St, only one core location (Core #1, in the right travel lane) discovered PCCP, however, it was only a few inches thick and in poor condition. The other four core samples taken in the right travel lane on Front St revealed only 0.35’ to 0.42’ of HMA pavement depth over aggregate, which is likely correlated to the severe pavement distress (deep rutting and alligator cracking) observed near the sample locations. Core #4 was taken in the left lane on Front St and found 0.92’ of HMA, which presumably explains why it was observed to be in a state of good repair. The City confirmed that this lane was recently rebuilt following a utility project along the corridor. Existing pavement conditions were evaluated, and critical pavement repair areas inventoried on May 25th, 2022. Critical pavement repair areas were considered areas where pavement distress was so severe that repairs must be completed prior to increasing traffic loads, otherwise the basic structure and serviceability of the roadway could be compromised. Photos of the pavement distresses observed are included. These observations were used as the basis of estimate for pre-detour repair work in Exhibit C. Final measurements shall be made with both Parties present, just prior to the start of the detour and be recorded on the form below. November 15, 2022 J - 10 Pavement Repair Record Date of Inspection: __________________ Inspected by: _______________________, of WSDOT _______________________, of City of Port Angeles Road/Street Milepost/Location Comments ______________ ______________ ______________________________ ______________ ______________ ______________________________ ______________ ______________ ______________________________ ______________ ______________ ______________________________ ______________ ______________ ______________________________ ______________ ______________ ______________________________ ______________ ______________ ______________________________ ______________ ______________ ______________________________ ______________ ______________ ______________________________ ______________ ______________ ______________________________ ______________ ______________ ______________________________ November 15, 2022 J - 11 Pavement Condition Photos May 25, 2022 November 15, 2022 J - 12 November 15, 2022 J - 13 November 15, 2022 J - 14 November 15, 2022 J - 15 November 15, 2022 J - 16 Pavement Coring Photos July 19, 2022 Pavement Core #1 – Front Street (RT lane East of Oak St) Pavement Core #2 – Front Street (RT lane West of Oak St) November 15, 2022 J - 17 Pavement Core #3 – Front Street (RT lane West of Oak St) Pavement Core #4 – Front Street (LT lane West of Oak St) November 15, 2022 J - 18 Pavement Core #5 – Front St (RT lane West of Valley Creek Park, outside patch) Pavement Core #6 – Front St (RT lane West of Valley Creek Park, inside patch) November 15, 2022 J - 19 Pavement Core #7 (WB LT turn lane on Marine Drive) Pavement Core #8 (EB travel lane on Marine Drive) November 15, 2022 J - 20 Pavement Core #9 – 1st Street (RT travel Lane) Pavement Core #10 – 1st Street (LT travel Lane, PCCP beneath not removed) November 15, 2022 J - 21 Front Street Cores (Left) and Marine Drive Cores (Right) 1st St Cores November 15, 2022 J - 22 Cost Estimate ‐ Exhibit CItemCost ItemCostPlaning Bituminous Pavement3,333.33$ Planing Bituminous Pavement50,106.67$ Pavement Repair Excavation Incl. Haul9,866.67$ HMA for Pavement Repair340,550.00$ HMA for Pavement Repair72,724.17$ HMA for Prelevel74,162.67$ Total 160,086.83$ Total 390,656.67$ ItemCost ItemCostTemporary Traffic Control (5 days)19,074.50$ Survey10,000.00$ Utilities Adjustments1,100.00$ Temporary Traffic Control (10 days)38,149.00$ SPCC/Erosion Control1,000.00$ Utilities Adjustments16,700.00$ Pavement Markings10,560.00$ SPCC/Erosion Control15,000.00$ Pavement Markings81,289.00$ Concrete Crosswalks92,154.00$ Total 31,734.50$ Total 253,292.00$ ItemCost ItemCostMobilization19,182.13$ Mobilization64,394.87$ Subtotal708,343.53$ Total 211,003.46$ TOTAL (Dollars Aged to 2028 build year costs (6 yrs))945,998.16$ Work performed by WSDOT Contractor prior to use of the detour routeCost estimate for work to be contracted by the City (LS payment in advance with detour agreement)Pre‐Detour Pavement RepairPost‐Detour Pavement RepairCost SummaryOther ItemsPavement Repair ItemsNovember 15, 2022J - 23 Date: November 15, 2022 To: City Council From: Mike Healy, Interim Director of Public Works & Utilities Subject: Landfill Post-Closure Consulting Services PSA-2017-05 - Amendment 1 Background / Analysis: The City manages the Port Angeles Landfill (PALF) under the conditions of the Municipal Solid Waste Handling Facility Permit SLW08-001, which is issued by Clallam County Environmental Health. Permit conditions include groundwater monitoring and maintenance of all landfill systems including the cover systems, landfill gas, leachate, and shoreline features. To comply with the Permit, the City requires professional services specialized in solid waste engineering. Aspect Consulting was selected to continue provide landfill engineering services in 2017 and has done so for the past 5 years. The Landfill Post-Closure Fund is set aside specifically to assure financial capacity to manage the landfill until 2038. The current balance is $5,262,641, of which $2,200,000 was originally received as a grant from Washington State Department of Ecology. The contract yearly budgets are estimates, the City will be invoiced only for work which is performed. Since the beginning of the Landfill Post-Closure Consulting Services Contract in 2017, the average expenditures for Aspect’s Landfill Engineering contract have been approximately $72,000 per year. The contract budget is structured to be able to accommodate timely response to operational issues that may arise at the landfill. A Technical Assistance/Directed Services task provides for engineering and technical support for unforeseen issues that may arise requiring expedited attention. Summary: The purpose of this memo is to receive City Council approval for an amendment to a Professional Services Agreement (PSA) for Landfill Post-Closure Consulting Services provided by Aspect Consulting. Services provided under the agreement include but are not limited to; groundwater monitoring and reporting; shoreline monitoring and reporting; and Operations department support for various landfill infrastructure feature such as the Landfill Gas Collection System, Landfill Cover System, Mechanically Reinforced Earth Slope; and other Solid Waste Utility related services not yet identified. Funding: Funds necessary to complete the work are included in the draft 2023 budget and allocated in the Solid Waste Utility Landfill Post Closure Professional/Contract Services Account (404-7585-537- 4150) in an amount not to exceed $143,000. Funds will be budgeted for subsequent years’ contract costs in the annual budget process. This 3-year contract amendment has a maximum expendable budget for each year; $142,778 for 2023; $150,117 for 2024; and $154,739 for 2025; for a total of $447,634. Unused budget of $266,163.33 from previous years, plus $181,470.67 of additional budget in this amendment cover the additional contact cost. This contract’s new not-to-exceed amount is $851,970.67. Recommendation: Award the Professional Service Agreement Amendment 01 for the Landfill Post- Closure Consulting Services to Aspect Consulting; increase the total contract value by $181,470.67 to a new not-to-exceed amount of $851,970.67; extend the agreement expiration date to December 31, 2025; and authorize the City Manager to execute and to make minor modifications to the agreement as necessary. November 15, 2022 J - 24 This contract amendment reallocates unused budget from under spent years of post closure support to partially fund the additional years added to the scope of work, the remaining necessary budget will be added though this amendment. The contract budget for 2023 is described in the table below: Summary of tasks and fees for the Post-Closure Landfill Professional Services, 2023. Task Title Task Total Task 1 - Monitoring and Reporting Task 1.1 - Semiannual Groundwater Monitoring Report $30,874 Task 1.2 - Annual Groundwater Monitoring Report $21,307 Task 1.3 - Transect Data Analysis and Beach Morphology Monitoring $11,048 Task 1.4 - Water Quality Sampling Coordination Support $16,556 Task 2 – Performance Optimization Support Task 2.1 - Landfill Gas System $17,075 Task 2.2 - Landfill Cover System $13,138 Task 2.3 - MRE Slope $9,116 Task 2.4 - Other Infrastructure $5,759 Task 3 - Technical Assistance/Directed Services $9,850 Task 4 - Quarterly Conference Calls $8,055 Year 1 Total Budget $142,778 Professional Services Rationale: The tasks supported by this Professional Services Agreement require personnel specialized in solid waste engineering and environmental reporting, as well as several other unique skill sets the City does not currently retain in-house. For this reason, the City is seeking outside support. Funding Overview: Funds necessary to complete the work are included in the draft 2023 budget and allocated in the Solid Waste Utility Landfill Post Closure Professional/Contract Services Account (404- 7585-537-4150) in an amount not to exceed $143,000. Funds will be budgeted for subsequent years’ contract costs in the annual budget process. This 3-year contract amendment has a maximum expendable budget for each year; $142,778 for 2023; $150,117 for 2024; and $154,739 for 2025; for a total of $447,634. Unused budget of $266,163.33 from previous years, plus $181,470.67 of additional funding will cover the additional contact cost. This contract’s new not-to-exceed amount is $851,970.67. November 15, 2022 J - 25 CONTRACT NO PSA-2017-05, AMENDMENT NO. 1 [FORM REVISED 7/2017] Page 1 of 12 AMENDMENT NO. 1 TO THE SERVICE AGREEMENT BETWEEN THE CITY OF PORT ANGELES AND ASPECT CONSULTING, LLC PSA-2017-05 RELATING TO: LANDFILL POST-CLOSURE CONSULTING SERVICES THIS AMENDMENT NO. 1 is made and entered into by and between THE CITY OF PORT ANGELES, a non-charter code city and municipal corporation of the State of Washington, (hereinafter called the “CITY”) and Aspect Consulting a Limited Liability Company (LLC) authorized to do business in the State of Washington (hereinafter called the “CONSULTANT”). NOW, THEREFORE, in consideration of the representations and the terms, conditions, covenants and agreements set forth in the original AGREEMENT and this AMENDMENT, the parties hereto agree as follows: SECTION 1 The CITY entered into the existing AGREEMENT with the CONSULTANT on 6/30/2017, (the AGREEMENT). SECTION 2 I AMENDED SCOPE OF SERVICES Due to the continuing need of the City for landfill post-closure consulting services, the scope of professional services to be performed and the results to be achieved by the CONSULTANT pursuant to the AGREEMENT shall be amended to include the attached Exhibit A1 to Amendment 1. This Amendment No. 1 reorganizes and reclassifies the tasks to be performed within the Scope of Services. The extra work in Exhibit A1 is in addition to the Tasks in Exhibit A – Scope of Services in the original Agreement. The Scope of Services shall include all services and material necessary to accomplish the work. II TIME OF PERFORMANCE To accommodate the Amended Scope of Services, the Time of Performance for this Agreement is to be extended; the work for all Tasks shall be completed by December 31, 2025. III MAXIMUM COMPENSATION The CONSULTANT'S total compensation and reimbursement for this AMENDMENT NO. 1 are stated in the attached Exhibit C1. The maximum compensation amount, referenced in Section VI of the AGREEMENT, is amended from $670,500 to $851,970.67 an increase of $181,470.67. The November 15, 2022 J - 26 CONTRACT NO PSA-2017-05, AMENDMENT NO. 1 [FORM REVISED 7/2017] Page 2 of 12 budget for any Task may be further adjusted by mutual agreement without an amendment to the AGREEMENT, so long as the maximum compensation amount of $851,970.67 is not exceeded. IV EXHIBITS AND SIGNATURES This Amendment together with the original Agreement and First Amendment, including its exhibits, constitutes the entire Agreement, supersedes all prior written or oral understandings, and may only be changed by written amendment executed by both parties. The following exhibits are hereby made part of the Amendment. Exhibit A1 – Scope of Work Exhibit B1 – Project Schedule Exhibit C1 – Budget Summary Exhibit D1 – 2023 Consultant Time Plus Expense Rate Schedule SECTION 3 Except as modified herein, the original AGREEMENT is confirmed and ratified. In WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 to the Agreement as of the date and year of the last signature affixed below. CITY OF PORT ANGELES By: _______________________________ ASPECT CONSULTING, LLC By:________________________________ City Manager Date:______________________________ Printed Name: _______________________ Title:_______________________________ ATTEST: ___________________________________ City Clerk Date:_______________________________ APPROVED AS TO FORM: ___________________________________ City Attorney November 15, 2022 J - 27 CONTRACT NO PSA-2017-05, AMENDMENT NO. 1 [FORM REVISED 7/2017] Page 3 of 12 EXHIBIT A1 SCOPE OF WORK The budget for these services is presented in Exhibit C1 on a per-task basis. These per-task budgets were developed to establish the level of effort for each task as well as to establish the overall project budget. Budgets for each task may be modified upon mutual agreement of the two parties, but the total compensation may not exceed the current annual City Budget amount. Annual budgets for 2nd and 3rd contract years are estimated values and may be adjusted annually based on current needs at the landfill site. Official yearly budgets will be developed each year by way of mutual agreement between the two parties, and approved by City Council through the annual City Budget process. Project invoices will be submitted to the City allocating incurred labor and expense costs at the task level. Consultant travel to the City will be at the request of the City, and will be a reimbursable expense to be charged against the applicable task. Task 1 Monitoring and Reporting Task 1 includes regulatory reporting for landfill post closure operations. Work will include assisting the City with the preparation of routine reports for submittal to Clallam County Environmental Health Services (CCEHS), to the Washington State Department of Ecology (DOE) and other regulatory agencies. Reporting will be compiled so as to achieve compliance with the Landfill Post Closure Plan, Landfill Post Closure Permit, and applicable criteria for Solid Waste Facilities (WAC 173-304 and WAC 173-351). Task 1.1 Semi-annual Groundwater Monitoring Reports Preparation of the Semiannual Groundwater Monitoring Reports (two reports per year). The City will perform the groundwater sampling and provide Aspect with a copy of all relevant field forms and analytical data. Aspect will perform the following: a) Compile and maintain a database of the semiannual leachate and seawall fluid monitoring analytical results, and semiannual and quarterly groundwater monitoring analytical results. b) Compare the groundwater data to the groundwater quality standards, perform appropriate statistical comparisons, and notifications of any exceedances of upper prediction limits (UPLs) or statistical increases in analyte concentrations. c) Create time series plots, trilinear diagrams, stiff diagrams, and potentiometric maps. d) Calculate cation/anion balances, groundwater flow directions, and rates of flow. e) Evaluate the leachate and seawall fluid data. f) Prepare a written report, signed and stamped by Aspect staff, summarizing the methods, results, and recommendations for the monitoring program. g) Provide a CD with the written report that includes electronic deliverables of source files. November 15, 2022 J - 28 CONTRACT NO PSA-2017-05, AMENDMENT NO. 1 [FORM REVISED 7/2017] Page 4 of 12 Task 1.2 Annual Groundwater Monitoring Report Preparation of the Annual Groundwater Monitoring Reports. The annual reports will be prepared by Aspect and will include the following for both the 351 and 304 compliant landfill cells: a) A summary of engineering and monitoring activities for the previous year. b) Comparison of the groundwater data to groundwater quality standards, and notification of any exceedances. c) Summary of evaluation of time series plots for select leachate indicator parameters. d) Summary of statistical comparisons and trends. e) Summary of groundwater geochemistry based on trilinear plots of major element composition, stiff diagrams, and cation/anion balance. f) Potentiometric maps and a summary of groundwater flow rate and direction. g) Update of UPLs to include recent groundwater quality data and evaluation and recommendation of leachate indicator parameters to be used for subsequent statistical analyses. h) A summary of the results and recommendations for subsequent monitoring activities. i) A CD that includes electronic deliverables of source files. Task 1.3 Transect Data Analysis and Beach Morphology Monitoring Assist the City with surveying and reporting related to monitoring of the seawall, beach erosion, and beach morphology as required by CCEHS and the Washington Department of Fish and Wildlife (WDFW). a) Subcontract with a survey contractor to survey beach transects annually in April or May as required by WDFW and specified in the Post Closure Plan. b) Provide beach transect survey data to the City. c) On a three-year interval, prepare a technical memorandum to summarize the results of the cumulative transect data & transect analysis. Include a comparison of past and current transects, showing changes in the beach profile graphically at each transect location and graphically showing wind speed and direction and wave height contributing to the changes in beach profile at the seawall. Task 1.4 Water Quality Sampling Coordination Support Assist the City in coordination of water sampling events and maintain water quality data. November 15, 2022 J - 29 CONTRACT NO PSA-2017-05, AMENDMENT NO. 1 [FORM REVISED 7/2017] Page 5 of 12 a) Complete tidal analysis annually to forecast sample times and dates that minimize risk of seawater influence in 304-compliant landfill groundwater samples, and coordinate with the City to schedule sampling events. b) Assist the City in preparation and coordination of sample bottle orders and laboratory analysis for semi-annual ground water sampling events, leachate sampling, seawall fluid sampling, and any retesting sampling events. c) Compile and maintain a database of the semiannual leachate and seawall fluid monitoring analytical results, and semiannual and quarterly groundwater monitoring analytical results. Task 1 Assumptions: a) The City will collect all groundwater samples and will contract for all required laboratory analyses. The City will provide Aspect with copies of all laboratory reports and field data sheets for the sampling period. b) One round of comments from the City will be required to finalize the Semiannual and Annual reports. In addition, Aspect will respond to comments from the regulatory Agencies if they occur. c) The results of the semiannual reports will be discussed via a conference call and a quarterly meeting by teleconference will be held with the City to discuss ongoing post- closure issues. d) Up to one site visit a year may be required to investigate specific issues. Task 1 Deliverables Deliverables including draft and final versions of the following reports: • First Semiannual Groundwater Monitoring Report, due 90 days after sampling • Second Semiannual Groundwater Monitoring Report, due 90 days after sampling • Annual Groundwater Monitoring Report, due annually on April 1 Aspect will also provide the data package from annual beach transect surveys. Task 2: Performance Optimization Support This element of work provides assessments of landfill infrastructure and recommendations to optimize performance through maintenance and/or defined operating goals. Task 2.1 Landfill Gas System Assist the City with assessing performance of the LFG collection system, flare system, condensate collection system, and other related engineered systems. Provide recommendations for maintenance and/or operational goals to optimize performance. November 15, 2022 J - 30 CONTRACT NO PSA-2017-05, AMENDMENT NO. 1 [FORM REVISED 7/2017] Page 6 of 12 Review the LFG collection system monitoring data, including blower and flare performance, following each event (quarterly). Analyze the LFG collection data to optimize methane collection and flare operations. Recommend updates to landfill gas flow adjustment strategies if warranted. Up to one site visit per year to inspect the condition of the LFG collection and condensate collection systems. Task 2.2 Landfill Cover System Assist the City with assessing cover system performance for the 304 Landfill and 351 Landfill. Provide recommendations for maintenance and/or repairs to optimize performance. a) Assist the City in identifying and documenting changes that may jeopardize integrity of turf cover system. b) Assist City in identification of contractors well suited for anticipated cover system repairs. Task 2.3 Mechanically Reinforced Earth Slope Assist the City with inspection of the new mechanically reinforced earth (MRE) slope system and other related engineered systems (i.e. MRE drainage and riprap erosion protection along the east edge). a) Assist the City in identifying and documenting changes that may jeopardize integrity of Mechanically Reinforced Earth Slope. b) Perform annual visual inspections of the MRE slope for evaluation of post-construction settlement. c) Provide conclusions and recommendations based on visual inspections to City in the annual report. Task 2.4 Other Landfill Infrastructure Assist the City with inspection and maintenance of the landfill infrastructure including access roads, stormwater control, and shoreline features, as directed by the City. Task 2 Assumptions: a) The City will perform quarterly landfill gas and provide electronic files of monitoring data and flare SCADA data to Aspect for analysis. b) One site visit per year to perform MRE slope inspection and up to one additional site visit per year to investigate issues with landfill gas collection and condensate collection systems. Task 2 Deliverables • Provide a quarterly status update email summarizing performance of the landfill gas system, the landfill cover system, the MRE slope, and other landfill infrastructure. Email November 15, 2022 J - 31 CONTRACT NO PSA-2017-05, AMENDMENT NO. 1 [FORM REVISED 7/2017] Page 7 of 12 will include: work performed; performance assessment and recommendations; anticipated work. • Annual memorandum documenting MRE slope condition and recommendations for inclusion in the Annual Report. Task 3: Technical Assistance/Directed Services This element of work will provide engineering and technical support for unforeseen issues which may develop at the landfill. As individual needs for landfill post-closure engineering, analysis, and/or studies arise, the parties will negotiate the scope of work and fee and formalize it in a Consultant Directed Services work order. Task 4: Quarterly Conference Calls Aspect will participate in quarterly conference calls with City representatives to provide status updates on Task 1 (monitoring and reporting), Task 2 (maintenance support), and Task 3 (technical assistance or directed services support) END OF EXHIBIT November 15, 2022 J - 32 CONTRACT NO PSA-2017-05, AMENDMENT NO. 1 [FORM REVISED 7/2017] Page 8 of 12 EXHIBIT B1 – PROJECT SCHEDULE Task Deliverable Schedule 1.1 Semiannual Groundwater Monitoring Reports First Semiannual Report 90 days after monitoring event (typically February) Second Semiannual Report 90 days after monitoring event (typically July) 1.2 Annual Report Annual Groundwater Monitoring Report Annually by April 1st 1.3 Transect Data Analysis and Beach Morphology Monitoring Beach Transect Survey Data Package Survey data packages will be provided to the City annually (surveys typically completed in April or May)1 2 – Performance Optimization Support Quarterly Status Update Within 15 days of the end of the quarter; 2.3 MRE Slope MRE Slope Condition and Recommendations Memo Annually, for inclusion in Annual Monitoring Report2 4 Quarterly Conference Calls Quarterly Status Update Within 30 days of the end of the quarter Notes: 1- Reports documenting analysis of beach transect surveys are to be completed every three years per the Post Closure Plan. The next report should be completed in 2025, outside the performance time period of this scope. 2- Annual visual inspections of the MRE slope are recommended. Optical surveys are recommended on a 5-year frequency. The next optical survey would occur in 2026, outside of the performance time period of this scope. END OF EXHIBIT November 15, 2022 J - 33 CONTRACT NO PSA-2017-05, AMENDMENT NO. 1 [FORM REVISED 7/2017] Page 9 of 12 EXHIBIT C1 - BUDGET CONSULTANT will perform the scope of work in Exhibit A1 on an hourly basis per Exhibit D1 -- Standard Rate Schedule. Annual budgets for 2nd and 3rd contract years are estimated values to establish a not-to-exceed maximum contract sum. Official yearly budgets will be developed each year by way of mutual agreement between the two parties, and approved by City Council through the official City Budget process. Budget Reallocation Table: Contract Year Budget Unused Budget 2017-2018 $115,000.00 $25,023.85 2018-2019 $120,750.00 $56,243.53 2019-2020 $161,840.00 $108,716.52 2020-2021 $133,127.00 $36,071.18 2021-2022 $139,783.00 $40,108.25 2023-2025 $447,634.00 $0.00 Contract Total Reallocated Budget $1,118,134.00 -$266,163.33 Amendment 1 Not-To-Exceed Amount $851,970.67 Year 1: 2023 Task Title Task Total Task 1 - Monitoring and Reporting Task 1.1 - Semiannual Groundwater Monitoring Report $30,874 Task 1.2 - Annual Groundwater Monitoring Report $21,307 Task 1.3 - Transect Data Analysis and Beach Morphology Monitoring $11,048 Task 1.4 - Water Quality Sampling Coordination Support $16,556 Task 2 – Performance Optimization Support Task 2.1 - Landfill Gas System $17,075 Task 2.2 - Landfill Cover System $13,138 Task 2.3 - MRE Slope $9,116 Task 2.4 -Other Infrastructure $5,759 Task 3 -Technical Assistance/Directed Services $9,850 Task 4 -Quarterly Conference Calls $8,055 Year 1 Total Budget $142,778 November 15, 2022 J - 34 CONTRACT NO PSA-2017-05, AMENDMENT NO. 1 [FORM REVISED 7/2017] Page 10 of 12 Landfill Post-Closure Consulting Services Year 2: 2024 Task Title Task Total Task 1 - Monitoring and Reporting Task 1.1 - Semiannual Groundwater Monitoring Report $32,417 Task 1.2 - Annual Groundwater Monitoring Report $22,372 Task 1.3 - Transect Data Analysis and Beach Morphology Monitoring $11,600 Task 1.4 - Water Quality Sampling Coordination Support $17,384 Task 2 – Performance Optimization Support Task 2.1 - Landfill Gas System $17,929 Task 2.2 - Landfill Cover System $13,795 Task 2.3 - MRE Slope $9,572 Task 2.4 -Other Infrastructure $6,047 Task 3 -Technical Assistance/Directed Services $10,543 Task 4 -Quarterly Conference Calls $8,458 Year 2 Total Budget $150,117 Landfill Post-Closure Consulting Services Year 3: 2025 Task Title Task Total Task 1 - Monitoring and Reporting Task 1.1 - Semiannual Groundwater Monitoring Report $33,390 Task 1.2 - Annual Groundwater Monitoring Report $23,044 Task 1.3 - Transect Data Analysis and Beach Morphology Monitoring $11,948 Task 1.4 - Water Quality Sampling Coordination Support $17,905 Task 2 – Performance Optimization Support Task 2.1 - Landfill Gas System $18,466 Task 2.2 - Landfill Cover System $14,209 Task 2.3 - MRE Slope $9,859 Task 2.4 -Other Infrastructure $6,228 Task 3 -Technical Assistance/Directed Services $10,979 Task 4 -Quarterly Conference Calls $8,711 Year 3 Total Budget $154,739 END OF EXHIBIT November 15, 2022 J - 35 CONTRACT NO PSA-2017-05, AMENDMENT NO. 1 [FORM REVISED 7/2017] Page 11 of 12 EXHIBIT D1 – Consultant Time Plus Expense Rate Schedule 2023 Rate Schedule Consultant Labor Costs and Non-Salary Reimbursable Costs are shown on the following page. November 15, 2022 J - 36 CONTRACT NO PSA-2017-05, AMENDMENT NO. 1 [FORM REVISED 7/2017] Page 12 of 12 END OF EXHIBIT November 15, 2022 J - 37 Date: November 15, 2022 To: Mayor Dexter, Deputy Mayor Meyer, Councilmember Carr, Councilmember French, Councilmember McCaughan, Councilmember Schromen-Wawrin, Councilmember Suggs From: Sarina Carrizosa, Finance Director Subject: Monthly Update on Past Due Utility Accounts - October AUGUST 2022 SEPTEMBER 2022 OCTOBER 2022 AMOUNT CHANGE % CHANGE SEP - OCT Number of Customers Past Due 1,410 1,468 1,437 (31) -2.11% Number of Disconnections for Non-payment - - - - N/A 60 days past due amount 138,775.35 136,992.96 88,936.91 (48,056.05) -35.08% 90 days past due amount 109,809.91 93,817.10 98,090.48 4,273.38 4.56% 120 days past due amount 1,179,580.48 1,153,886.84 1,140,485.32 (13,401.52) -1.16% Total amount past due 1,428,165.74 1,384,696.90 1,327,512.71 (57,184.19) -4.13% Total Additional Payment Plan Agreements 39 29 19 (10) -34.48% CITY OF PORT ANGELES MONTHLY REPORT ON PAST DUE ACCOUNTS SEPTEMBER 2022 - OCTOBER 2022 -40.0% -35.0% -30.0% -25.0% -20.0% -15.0% -10.0% -5.0% 0.0% 5.0% - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 60 days past due amount 90 days past due amount 120 days past due amount Total amount past due SEPTEMBER 2022 -OCTOBER 2022 PAST DUE AMOUNTS AUGUST 2022 SEPTEMBER 2022 OCTOBER 2022 % CHANGE SEP - OCT November 15, 2022 L - 1 January -October 2022 Building Report Update JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Total NEW CONSTRUCTION 0 0 0 0 0 0 0 1 0 0 0 0 1 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $721,500.00 $0.00 $0.00 $0.00 $0.00 $721,500 REPAIR AND ALTERATION 6 11 9 7 7 5 13 14 10 6 0 0 88 $435,035.00 $2,435,793.00 $758,052.00 $1,960,236.00 $1,058,262.00 $2,465,383.00 $652,613.00 $1,644,339.00 $238,842.00 $323,155.00 $0.00 $0.00 $11,971,710 NEW CONST. 0 0 0 0 0 0 0 0 0 0 0 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0 REPAIR AND ALTERATION 0 0 0 0 0 0 1 0 0 0 0 0 1 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,450,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,450,000 NEW CONSTRUCTION 0 0 0 1 0 0 0 0 2 0 0 0 3 $0.00 $0.00 $0.00 $60,000.00 $0.00 $0.00 $0.00 $0.00 $250,000.00 $0.00 $0.00 $0.00 $310,000 REPAIR AND ALTERATION 0 0 0 0 0 0 1 0 0 1 0 0 2 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150,000.00 $0.00 $0.00 $300,000.00 $0.00 $0.00 $450,000 NEW MULTI FAMILY 0 0 0 0 0 0 0 0 0 0 0 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0 NEW MANUFACTURED HOME 0 0 0 0 0 1 1 0 0 0 0 0 2 $0.00 $0.00 $0.00 $0.00 $0.00 $300,000.00 $180,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $480,000 NEW SINGLE FAMILY RESIDENCE 2 6 8 4 3 4 2 3 1 0 0 0 33 $188,000.00 $1,193,918.00 $1,623,118.00 $647,136.00 $750,000.00 $815,472.00 $315,928.00 $818,212.00 $678,800.00 $0.00 $0.00 $0.00 $7,030,584 NEW ACCESSORY STRUCTURE 0 0 0 1 0 0 0 2 1 1 0 0 5 $0.00 $0.00 $0.00 $208,820.00 $0.00 $0.00 $0.00 $56,440.00 $15,000.00 $25,000.00 $0.00 $0.00 $305,260 REPAIR AND ALTERATION 18 21 59 31 34 22 62 52 37 25 0 0 361 $137,362.00 $828,583.00 $478,142.00 $218,553.00 $920,861.00 $649,576.00 $757,022.00 $652,578.00 $473,396.00 $223,671.00 $0.00 $0.00 $5,339,744 0 0 1 0 1 1 0 1 3 0 0 0 7 $0.00 $0.00 $60,000.00 $0.00 $100,000.00 $20,000.00 $0.00 $24,000.00 $34,500.00 $0.00 $0.00 $0.00 $238,500 Total Permits Issued:26 38 77 44 45 33 80 73 54 33 0 0 503 Total Construction Valuation:$760,397.00 $4,458,294.00 $2,919,312.00 $3,094,745.00 $2,829,123.00 $4,250,431.00 $5,505,563.00 $3,917,069.00 $1,690,538.00 $871,826.00 $0.00 $0.00 $30,297,298 0 0 0 0 0 0 0 0 0 0 0 0 0 $6,980.25 $49,346.17 $34,258.51 $34,983.24 $22,061.69 $24,226.54 $30,163.81 $48,515.26 $22,439.19 $12,188.48 $285,163.14 DEMOLITION AND MOVING CERTIFICATES OF OCCUPANCY Public Comm. Ind. Res. PERMIT FEES PAID November 15, 2022 L - 2