HomeMy WebLinkAbout5.859 Original Contract
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INTERLOCAL JOINT PURCHASING AGREEMENT
THIS AGREEMENT is between the City of Port Angeles, a political subdivision of the
State of Washington, and Grays Harbor E9-1-1 Communications, a political subdivision of the
State of Washington.
WITNESSETH:
WHEREAS, the Interlocal Cooperation Act, as amended, and codified in Chapter 39.34 of
the Revised Code of Washington provided for interlocal cooperation between governmental
agencies; and
WHEREAS, the parties desire to utilize each other's procurement agreements when it is
in their mutual interest; --
NOW, THEREFORE, the parties agree as follows:
1. PURPOSE: Grays Harbor E9-1-1 Communications, in contracting for the purchase of
goods and services for their County, agrees to extend said contracts to the City of Port
Angeles to the extent permitted by law, and agreed upon by the parties and where Grays
Harbor's contractor agrees to extend its price to other governmental agencies.
2. ADMINISTRATION: No new or separate legal or administrative entity is created to
administer the provisions of this agreement.
3. SCOPE:
This agreement shall allow the following activities:
A Purchase or acquisition of goods and services by acting as agent for either or
both parties;
B. Purchase or acquisition of goods and services by each party where provision has
been provided in contracts for other governmental agencies to avail themselves
of goods and services offered under the contract and/or where either party's
bidder is willing to extend prices to other governmental agencies.
4. DURATION AGREEMENT - TERMINATION: This agreement shall remain in force until
cancelled by either party in writing.
5. RIGHT TO CONTRACT INDEPENDENT ACTION PRESERVED: Each party reserves
the right to contract independently for the acquisition of goods or services without notice
to the other party and shall not bind or otherwise obligate the other party to participate in~
the activity.
6. COMPLIANCE WITH LEGAL REQUIREMENT: Each party accepts responsibility for
compliance with federal, state or local laws and regulations including, in particular,
bidding requirements applicable to its acquisition of goods and services. Provided, each
party is responsible for ensuring that any competitive bidding requirements have been
satisfied for the intended purpose of any purchase. Grays Harbor makes no warranty or
representation as to the compliance of any such requirement for any intended purchases
by the City of Port Angeles.
7. FINANCING: The method of financing of payment shall be through budgeted funds or
other available funds of the party for whose use the property is actually acquired or
disposed. Each party accepts no responsibility for the payment of the acquisition price of
any goods or services intended for use by the other party.
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8. FILING: Executed copies of this agreement shall be filed as required by Section
39.34.040 of the Revised Code of Washington prior to this agreement becoming
effective.
9. INTERLOCAL COOPERATION DISCLOSURE: Each party may insert in its solicitations
for goods a provision disclosing that other authorized governmental agencies may also
wish to procure the goods being offered to the party and allowing the bidder the option of
extending its bid to other agencies at the same bid price, terms and conditions.
10. NON-DELEGATION/NON-ASSIGNMENT: Neither party may delegate the performance
of any contractual obligation, to a third party, unless mutually agreed in writing. Neither
party may assign this agreement without the written consent of the other party.
11. HOLD-HARMLESS: Each party shall be liable and responsible for the consequence of
any negligent or wrongful act or failure to act on the part of itself and its employees.
Neither party assumes responsibility to the other party for the consequences of any act or
omission of any person, firm or corporation not a party to this agreement.
12. SEVERABILITY: Any provision of this agreement, which is prohibited or unenforceable,
shall be ineffective to the extent of such prohibition or unenforceability, without
invalidating the remaining provision or affecting the validity or enforcement of such
provisions.
APPROVED, GRAYS HARBOR E9-1-1
COMMUNICATIONS
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ATTEST:
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Becky UPto~Tt~'i
Forks Jail Contract
(Cont'd)
Light Operations
Building Modifications
Breathing Air
Compressor System
Stancil Logging
Recorder
CONSENT AGENDA:
INFORMATION:
5.35q
CITY COUNCIL MEETING
November 20, 2007
Councilmember Munro moved to approve and authorize the City Manager andlor
Mayor to sign the Prisoner Confinement Services Agreement with the City of Forks.
The motion was seconded by Councilmember Braun and carried unanimously.
3.
Light Operations Building Modifications:
Director Cutler summarized information relative to bids solicited for needed remodeling
of the leased facility for Light Operations at the Port of Port Angeles Airport Industrial
Park. Councilmember Petersen moved to award and authorize the Mayor to enter
into a contract with Hoch Construction to construct the interim Light Operations
building modifications for a total amount of $190,249.59, including sales tax.
Councilmember Munro seconded the motion. Discussion followed on the receipt of
earnest money and the release of purchase and sale contingencies on the Light Operations
building. A vote was taken on the motion, which carried unanimously.
4.
Breathing Air C;ompressor System:
Fire Chief McKeen reviewed bids received for the purchase of a Breathing Air
Compressor System to enhance firefighter respiratory protection. The purchase is to be
funded by a $53,000 federal grant. Councilmember Wharton moved to award the
contract for a breathing air compressor system to Sea Western Fire Fighting
Equipment and authorize the City Manager to sign a purchase order in the amount
of $41,722.85. The motion was seconded by Councilmember Braun and carried
unanimously.
5.
Stancil Logging Recorder:
Communications Manager Romberg presented information relative to the purchase and
installation of a replacement Stancil Logging Recorder, something that can be purchased
from WesTek through an Interlocal Agreement with Grays Harbor County E-9-1-1. The
State of Washington Enhanced 9-1-1 and OPSCAN will fund the purchase.
Councilmember Braun moved to approve an Interlocal Agreement with Grays
Harbor County E-9-1-1 to utilize their comprehensive Stancil Recorder contract
with WesTek and to authorize the City Manager to sign a contract with WesTek for
the purchase and installation of the Stancil Recorder in the amount of $34,985.02,
including sales tax. Councilmember Headrick seconded the motion, which carried
unanimously.
Following brief discussion, Councilmember Munro moved to accept the Consent
Agenda, to include: 1.) City Council Minutes dated November 6; 2.) Expenditure
Approval List from 10/27/07 to 11/9/2007 for $3,008,520.62; and 3.) USDA Work Plan
/ Financial Plan Agreement. The motion was seconded by Councilmember Braun and
carried unanimously.
Manager Madsen announced the receipt of a notification from the Department of
Community, Trade and Economic Development that additional funding has been
approved for the Wildwood Terrace Apartments. In addition, he noted the receipt of a
letter from Peninsula College President Keegan announcing the appointment of Manager
Madsen to an advisory committee on the Applied Science and Management Program.
Director Cutler announced that the dates of December 14, 15, or 16, 2007, are being
considered for the ribbon-cutting ceremony for the Elwha Water Facilities Project.
Mayor Rogers announced the date of December 14th has been tentatively selected for City
Council orientation.
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