HomeMy WebLinkAboutCC Agenda Packet 05022023MAY 29 2023
City of Port Angeles Council Meeting AMENDED Agenda
This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City staff
have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5" Street, Port Angles, or
remotely via telephone or video link.
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available
for those needing assistance. The items of business for regular Council meetings may include the following:
A. Call to Order — Regular Meeting at 6:00 p.m.
B. Roll Call, Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
1. Citizen Service Medals
C. Public Comment
The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly
and timely manner. Visit https://www.cilyofpa.us/Live-Virtual-Meetings to learn how to participate during public comment and or
watch the meeting live. Written public comments can be submitted to: council(&cityfpa.us, comments will not be read aloud.
To provide pre-recorded messages to the City Council by phone, please call 360-417-4504. Messages received will be made a part of
the final record. Comments should be received by 2:00 p.m. Tuesday, May 2, 2023.
For audio only please call: 1-844-992-4726
Use access code: 2555 6617885
Webinar password: uHwyp3kGG35
Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it
is your turn to speak. This access code is good for the May 2, 2023 meeting only.
If you are joining in through the Webex link:
https:Hcityofpa.webex.com/cityfpa/j.php?MTID=m5cbdcO2c48e52058569a33el7282257a and wish to make a comment or public
testimony, please use the "raise your hand" feature in Webex. You will be notified when it is your turn to speak.
Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment."
During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Public
Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in
an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reasonable limits
as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total
of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment period.
Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 people are
signed up to speak each speaker may be allocated two (2) minutes.
Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference given to those
who wish to speak to an item on the meeting's agenda. If time remains, the presiding officer will call other individuals wishing to
speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for additional unsigned
speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent connection
to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12
May 2, 2023 Port Angeles City Council Meeting Page 1
D. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
E. Consent Agenda I Approve
1. Expenditure Report: From April 8, 2023 to April 21, 2023 in the amount of $2,560,106.38 /Approve .........................E-1
2. IBM iSeries Server Replacement /Approve the purchase of IBM iSeries Hardware from Converge Technology Solutions in
an amount not to exceed $74, 606.21 plus tax and allow the City Manager to make minor modifications to the contract as
necessary......................................................................................................................................................................... E-24
3. WWTP Sludge Pipe Procurement / Approve the procurement ofpipe and components to the low bidder Ferguson
WaterWorks for the not to exceed bid price of $25, 736.61.............................................................................................. E-25
4. McKinley Paper Mill Energy Conservation Award /Authorize the City Manager to approve an energy incentive payment to
McKinley paper mill in the amount of $63, 028............................................................................................................... E-26
F. Public Hearings 16:30 p.m. or Soon Thereafter..................................................................................None
G. Ordinances Not Requiring Council Public Hearings
1. Council Compensation / Conduct 1 ` Reading / Continue to May 16..............................................................................
G-1
H. Resolutions Not Requiring Council Public Hearings.......................................................................................None
I. Other Considerations
1. Joint Public Safety Facility Design Authorization / Approve and authorize..................................................................I-1
2. Opioid Settlement / Adopt the methodology /Designate City's agent.............................................................................I-90
3. AWC Conference Attendance / Council Discussion......................................................................................................I-134
J. Contracts & Purchasing
1. Fish Screen Hydraulic Repair / Authorize and award.....................................................................................................
J-1
2. Electrical Pole Purchase Contract Award / Award.........................................................................................................
J-2
3. AMENDED TO INCLUDE / Wastewater Capacity Improvements, CON-2023-06, Award Construction Contract /
Awardand Authorize......................................................................................................................................
J-3
K. Council Reports
L. Information
City Manager Reports:
1. City Manager Directive to the City's Advisory Boards, Committees and Commissions / Verbal Update......................L-1
2. Port Angeles Police Department Year End Report / Information Only...........................................................................L-22
3. Bike to Work Month / Information Only
4. Discuss July 4t' Meeting / Information Only...................................................................................................................L-113
M. Second Public Comment
Follow the instructions from the first public comment period.
Adjournment
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to
receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may
choose to seek public opinion through the public hearing process.
May 2, 2023 Port Angeles City Council Meeting Page 2
Finance
Department
Sarina Carrizosa
Finance Director
Trina McKee
Senior Accountant
Melody Schneider
Management Accountant
Micah Rose
Financial Analyst
Jane Perkins
Payroll Specialist
Jason Jones
Accountant
Julie Powell
Accounting Technician
Luke Anderson
Accounting Technician
Nicole Blank
Administrative Analyst
Kathyellen Haney
Custorner Services Manager
Tracy Rooks
Utility Billing Specialist
"ErW&ORT , LES
F- A
WASH INGTON, U. S.A.
May 2, 2023
We, the undersigned City Officials of the City of Port Angeles, do hereby
certify that the merchandise and/or services herein specified have been
received and that these claims are approved for payment in the amount of
$2,560,106.38 this 2nd day of May, 2023.
Vayor
City Manager
Vendor
US BANK CORPORATE PAYMENT
SYSTEM
WA STATE PATROL
WASHINGTON (DOL), STATE OF
Division Total:
Department Total:
STORY CRANE PRODUCTS
US BANK CORPORATE PAYMENT
SYSTEM
Mayor & Council Division Total:
Legislative Department Total:
OLYMPIC STATIONERS INC
PACIFIC OFFICE EQUIPMENT INC
STORY CRANE PRODUCTS
US BANK CORPORATE PAYMENT
SYSTEM
City Manager Division Total:
US BANK CORPORATE PAYMENT
SYSTEM
Human Resources Division Total:
CIVICPLUS
US BANK CORPORATE PAYMENT
SYSTEM
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
Description
Fuel -charged in error
City Cr Card -Dec Charges
City Cr Card -January Chgs
City Credit Card Pmt
MARCH 2O23 FINGERPRINT FE
MARCH 2O23 CPL FEES
COMMUNICATIONS/MEDIA SERV
Coffee -Council event 1/3/
Cookies -Council event 1/3
Flowers -Council event 1/3
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
COMMUNICATIONS/MEDIA SERV
Chamber luncheon-N West
Account Number
001-0000-213.10-00
001-0000-213.10-95
001-0000-213.10-95
001-0000-213.10-95
001-0000-229.50-00
001-0000-229.60-00
001-1160-511.41-50
001-1160-511.31-01
001-1160-511.31-01
001-1160-511.31-01
001-1210-513.31-01
001-1210-513.31-01
001-1210-513.31-01
001-1210-513.31-01
001-1210-513.31-01
001-1210-513.41-50
001-1210-513.31-01
Queries for City-wide CDL 001-1220-516.41-50
COMMUNICATIONS/MEDIA SERV
COMMUNICATIONS/MEDIA SERV
SUPPLIES
WMCA membership-K M-Baile
WMCA conf reg-K M-Bailey
City Clerk Division Total:
City Manager Department Total:
WASHINGTON (DRS), STATE OF INSURANCE, ALL TYPES
Finance Administration Division Total:
001-1230-514.41-50
001-1230-514.41-50
001-1230-514.41-50
001-1230-514.49-01
001-1230-514.43-10
001-2020-514.41-50
Amount
114.98
(22, 557.21)
(2,465.59)
33, 399.00
66.25
342.00
$8,899.43
$8,899.43
150.00
43.52
17.98
78.31
$289.81
$289.81
9.25
781.18
42.65
112.91
55.58
600.00
18.00
$1, 619.57
25.00
$25.00
850.00
3,258.06
24.73
100.00
804.00
$5,036.79
$6, 681.36
82.76
$82.76
Page 1 of 23 Apr 26, 2023 1:53:34 PM
May 2, 2023 E - 1
Vendor
US BANK CORPORATE PAYMENT
SYSTEM
Accounting Division Total:
DATABAR INCORPORATED
EQU I FAX
LEXISNEXIS
SHI INTERNATIONAL CORP
SWAIN'S GENERAL STORE INC
Customer Service Division Total:
OLYMPIC STATIONERS INC
Reprographics Division Total:
Finance Department Total:
LEXISNEXIS
US BANK CORPORATE PAYMENT
SYSTEM
City Attorney Division Total:
City Attorney Department Total:
FCS GROUP
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
PACIFIC OFFICE EQUIPMENT INC
PROTHMAN COMPANY
SOUND PUBLISHING INC
US BANK CORPORATE PAYMENT
SYSTEM
Planning Division Total:
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
Description Account Number
GFOA Reg-L Anderson 001-2023-514.43-10
MISC PROFESSIONAL SERVICE
MISC PROFESSIONAL SERVICE
MISC PROFESSIONAL SERVICE
MISC PROFESSIONAL SERVICE
FINANCIAL SERVICES
FINANCIAL SERVICES
COMPUTER HARDWARE&PERIPHE
FIRST AID & SAFETY EQUIP.
001-2025-514.41-50
001-2025-514.41-50
001-2025-514.41-50
001-2025-514.41-50
001-2025-514.41-50
001-2025-514.41-50
001-2025-514.31-60
001-2025-514.31-11
PAPER (OFFICE,PRINT SHOP) 001-2070-518.31-01
SUPPLIES
WSBA transaction fee
WSBA webinar-W Bloor
Lawyer license-Bloor
Transaction fee
CONSULTING SERVICES
BRAUDRICK - MEAL REIMBURS
HOUSING REIMBURSMENT N. G
OFFICE SUPPLIES, GENERAL
MISC PROFESSIONAL SERVICE
MISC PROFESSIONAL SERVICE
MISC PROFESSIONAL SERVICE
COMMUNICATIONS/MEDIA SERV
PAW webinar-Z Trevino
WEDA annual membership
APA membership-Z Trevino
APA membership-B Braudric
001-3030-515.49-01
001-3030-515.43-10
001-3030-515.43-10
001-3030-515.49-01
001-3030-515.49-01
001-4060-558.41-50
001-4060-558.31-01
001-4060-558.41-50
001-4060-558.31-01
001-4060-558.41-50
001-4060-558.41-50
001-4060-558.41-50
001-4060-558.41-15
001-4060-558.43-10
001-4060-558.49-01
001-4060-558.43-10
001-4060-558.43-10
Amount
245.00
$245.00
2,395.62
2,673.81
2,741.02
2,920.26
83.98
217.60
744.52
26.49
$11,803.30
3,194.37
$3,194.37
$15,325.43
388.42
6.88
275.00
471.10
11.78
$1,153.18
$1,153.18
1,300.00
242.57
1,550.00
81.40
7,670.93
6,882.98
7,902.68
93.22
40.00
200.00
321.00
625.00
$26,909.78
Page 2 of 23 Apr 26, 2023 1:53:34 PM
May 2, 2023 E - 2
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
Vendor
Description
BAILEY SIGNS & GRAPHICS
SIGNS, SIGN MATERIAL
Economic Development Division Total:
Community Development Department Total:
GALLS
CLOTHING & APPAREL
LEXISNEXIS
LIBRARY SERVICES(EXCL 908
LINCOLN STREET STATION
SHIPPING AND HANDLING
PUBLIC SAFETY TESTING INC
HUMAN SERVICES
QUALITY TINTING & GLASS DESIGN
MISCELLANEOUS SERVICES
US BANK CORPORATE PAYMENT
NTOA reg-J Viada
SYSTEM
NTOA reg-T Rife
Fuel -Patrol Veh-B Smith
PAFD FCC renewal -Fire Dep
Police Administration Division Total:
OLYMPIC PENINSULA HUMANE
MISCELLANEOUS SERVICES
SOCIETY
Intergovernmental Svcs Division Total:
MISC TRAVEL
K COOPER -CRISIS NEGOTIATO
POWLESS-WSNIA TRAINING SU
MALONE-CRISIS NEGOTIATORS
CAMERON-CRISIS NEGOTIATOR
QUILL CORPORATION
OFFICE SUPPLIES, GENERAL
THOMSON REUTERS-WEST
SECURITY,FIRE,SAFETY SERV
SECURITY,FIRE,SAFETY SERV
US BANK CORPORATE PAYMENT
NTOA reg-E Smith
SYSTEM
NTOA reg-K Malone
Replacement safe/lock box
VERIZON WIRELESS SERVICES
DATA PROC SERV &SOFTWARE
Investigation Division Total:
CAPTAIN T'S
EVERGREEN COLLISION CENTER
GOODMAN SANITATION
MISC TRAVEL
CLOTHING & APPAREL
EXTERNAL LABOR SERVICES
ENGINEERING SERVICES
ENGINEERING SERVICES
N CLARK-COLT M4/M16 ARMOR
N CLARK-GLOCK ARMORER'S C
ORDONA-CRISIS NEGOTIATORS
Account Number
001-4071-558.44-10
001-5010-521.31-11
001-5010-521.49-01
001-5010-521.42-10
001-5010-521.41-50
001-5010-521.45-21
001-5010-521.43-10
001-5010-521.43-10
001-5010-521.43-10
001-5010-521.42-10
001-5012-521.41-50
001-5021-521.43-10
001-5021-521.43-10
001-5021-521.43-10
001-5021-521.43-10
001-5021-521.31-01
001-5021-521.49-01
001-5021-521.49-01
001-5021-521.43-10
001-5021-521.43-10
001-5021-521.35-01
001-5021-521.49-90
001-5022-521.31-11
001-5022-521.49-90
001-5022-521.49-90
001-5022-521.49-90
001-5022-521.43-10
001-5022-521.43-10
001-5022-521.43-10
Amount
1,088.00
$1,088.00
$27,997.78
68.51
54.40
7.50
443.00
313.34
304.00
304.00
52.96
150.00
$1,697.71
16,250.00
$16,250.00
293.25
304.00
293.25
293.25
271.23
190.22
184.68
304.00
304.00
36.96
50.00
$2,524.84
43.50
371.01
116.18
116.18
286.80
178.35
463.81
Page 3 of 23 Apr 26, 2023 1:53:34 PM
May 2, 2023 E - 3
City of Port Angeles
City Council Expenditure
Report
Between Apr 8, 2023 and Apr 21, 2023
Vendor
Description
Account Number
Amount
MISC TRAVEL
MORSE-PATROL RIFLE INSTRU
001-5022-521.43-10
111.00
HOLLIS-CRISIS NEGOTIATORS
001-5022-521.43-10
293.25
OLYMPIC MEDICAL CENTER
971207406363
001-5022-521.49-90
72.00
PROFORCE LAW ENFORCEMENT
POLICE EQUIPMENT & SUPPLY
001-5022-521.35-01
64.93
POLICE EQUIPMENT & SUPPLY
001-5022-521.35-01
175.04
SCOTT MD, ROBERT L
HEALTH RELATED SERVICES
001-5022-521.41-50
300.00
US BANK CORPORATE PAYMENT
Bridge toll-Veh #2211
001-5022-521.45-21
6.50
SYSTEM
NTOA reg-B Fernie
001-5022-521.43-10
304.00
NTOA reg-B Stamon
001-5022-521.43-10
304.00
NTOA reg-D Arand
001-5022-521.43-10
304.00
NTOA reg-J Ordona
001-5022-521.43-10
304.00
NTOA reg-K Miller
001-5022-521.43-10
304.00
NTOA reg-S Ryan
001-5022-521.43-10
304.00
Lodging-S Ryan
001-5022-521.43-10
965.14
Evidence storage bags
001-5022-521.31-01
158.79
Bridge toll-Veh #2111
001-5022-521.45-21
6.50
NTOA Reg-N Clark
001-5022-521.43-10
949.00
Airfare-N Clark
001-5022-521.43-10
53.98
VOIANCE LANGUAGE SERVICES,
MISC PROFESSIONAL SERVICE
001-5022-521.42-10
12.50
LLC
Patrol Division Total:
$6,568.46
LEIRA
HUMAN SERVICES
001-5029-521.43-10
400.00
HUMAN SERVICES
001-5029-521.43-10
450.00
LYNN PEAVEY COMPANY
POLICE EQUIPMENT & SUPPLY
001-5029-521.31-01
390.41
HOSP SURG ACCES & SUNDRIS
001-5029-521.31-01
64.03
QUILL CORPORATION
OFFICE SUPPLIES, GENERAL
001-5029-521.31-01
79.25
OFFICE SUPPLIES, GENERAL
001-5029-521.31-01
193.64
OFFICE SUPPLIES, GENERAL
001-5029-521.31-01
315.12
OFFICE SUPPLIES, GENERAL
001-5029-521.31-01
34.84
Records Division Total:
$1,927.29
PETROCARD, INC
FUEL,OIL,GREASE, & LUBES
001-5050-521.48-10
120.46
Facilities Maintenance Division Total:
$120.46
Police Department Total:
$29,088.76
GLOBALSTAR USA
COMMUNICATIONS/MEDIA SERV
001-6010-522.42-10
204.59
US BANK CORPORATE PAYMENT
FDSOA membership-D Sharp
001-6010-522.49-01
99.00
Page 4 of 23
Apr 26,
2023 1:53:34 PM
May 2, 2023
E - 4
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
Vendor Description Account Number Amount
SYSTEM
Fire Administration Division Total:
CLALLAM CNTY SHERIFF'S DEPT
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
US BANK CORPORATE PAYMENT
SYSTEM
WITMER PUBLIC SAFETY GROUP
Fire Suppression Division Total:
US BANK CORPORATE PAYMENT
SYSTEM
Fire Prevention Division Total:
US BANK CORPORATE PAYMENT
SYSTEM
Fire Training Division Total:
A-1 PERFORMANCE, INC
CED/CONSOLIDATED ELEC DIST
SWAIN'S GENERAL STORE INC
Facilities Maintenance Division Total:
Fire Department Total:
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
PORT ANGELES CITY TREASURER
US BANK CORPORATE PAYMENT
SYSTEM
RENTAL/LEASE EQUIPMENT
SHARP COM1301 TUITION REI
Fire helmet-J McKeen
Shipping -headset
Physical exam-S Harik
Helmet shield-J McKeen
Natl Fire Academy meal ti
CLOTHING & APPAREL
WSAFM Reg-M Sanders
FPP book -Intro to Active
FPP e-book Intro to Activ
BUILDING MAINT&REPAIR SER
BUILDING MAINT&REPAIR SER
ARCHITECT&OTHER DESIGN
SUPPLIES
SUPPLIES
00170105324150
hdmi adapter for gis - S
PE license renewal
Cabinet for maps
Job posting-GIS Analyst
WSDOT books from archived
Public Works Admin. Division Total:
Public Works & Utilities Department Total:
PACIFIC OFFICE EQUIPMENT INC SUPPLIES
US BANK CORPORATE PAYMENT Master Gardener Reg-E Ham
001-6020-522.42-12
001-6020-522.43-10
001-6020-522.31-11
001-6020-522.42-10
001-6020-522.41-50
001-6020-522.42-10
001-6020-522.43-10
001-6020-522.31-11
001-6030-522.43-10
001-6045-522.42-10
001-6045-522.42-10
001-6050-522.41-50
001-6050-522.41-50
001-6050-522.48-10
001-6050-522.31-20
001-6050-522.31-20
001-7010-532.41-50
001-7010-532.31-60
001-7010-532.49-01
001-7010-532.31-60
001-7010-532.44-10
001-7010-532.31-01
001-8010-574.31-01
001-8010-574.43-10
$303.59
2,208.00
649.75
473.54
64.65
1,584.00
60.64
337.64
529.48
$5,907.70
125.00
$125.00
52.00
44.20
$96.20
403.01
403.01
462.40
19.55
17.34
$1,305.31
$7,737.80
2,457.88
15.07
116.00
3,037.75
50.00
795.83
$6,472.53
$6,472.53
206.50
75.00
Page 5 of 23 Apr 26, 2023 1:53:34 PM
May 2, 2023 E - 5
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
Vendor Description Account Number Amount
SYSTEM
Parks Administration Division Total:
ANGELES MILLWORK & LUMBER
QUIRING MONUMENTS INC
Ocean View Cemetery Division Total:
AGRISHOP
ANGELES CONCRETE PRODUCTS
ANGELES MILLWORK & LUMBER
CENTRAL WELDING SUPPLY
FASTENAL INDUSTRIAL
GRAFFITI SOLUTIONS, INC
MUSCO SPORTS LIGHTING INC
NUTRIEN AG SOLUTIONS
PORT ANGELES POWER
EQUIPMENT
PORT OF PORT ANGELES
RAINBOW SWEEPERS. INC
HAND TOOLS ,POW&NON POWER 001-8050-536.31-20
CEMETERY MARKERS 001-8050-536.34-01
EQUIP MAINT & REPAIR SERV
EQUIP MAINT & REPAIR SERV
EQUIP MAINT & REPAIR SERV
EQUIP MAINT & REPAIR SERV
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
PAINTING EQUIPMENT & ACC
FASTENERS, FASTENING DEVS
RADIO & TELECOMMUNICATION
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
PW CONSTRUCTION & RELATED
ELECTRICAL EQUIP & SUPPLY
AGRICULTURAL CROPS&GRAINS
AGRICULTURAL EQUIP&IMPLEM
ROADS IDE,GRNDS,REC, PARK
SUPPLIES
AUTO & TRUCK MAINT. ITEMS
SUPPLIES
ROADS IDE,GRNDS,REC, PARK
RENTAL/LEASE EQUIPMENT
RENTAL/LEASE EQUIPMENT
RENTAL/LEASE EQUIPMENT
001-8080-576.48-10
001-8080-576.48-10
001-8080-576.48-10
001-8080-576.48-10
001-8080-576.31-40
001-8080-576.31-40
001-8080-576.31-40
001-8080-576.31-40
001-8080-576.31-20
001-8080-576.31-20
001-8080-576.31-20
001-8080-576.31-20
001-8080-576.48-10
001-8080-576.49-90
001-8080-576.31-20
001-8080-576.31-20
001-8080-576.31-20
001-8080-576.31-20
001-8080-576.31-20
001-8080-576.31-40
001-8080-576.31-40
001-8080-576.31-40
001-8080-576.31-01
001-8080-576.31-01
001-8080-576.45-30
001-8080-576.48-10
001-8080-576.45-30
001-8080-576.45-30
001-8080-576.48-10
$281.50
17.36
990.00
$1,007.36
161.36
346.02
468.44
506.88
68.40
51.53
48.73
31.30
582.91
10.38
40.80
374.95
448.35
34.27
142.35
83.08
105.07
285.00
350.98
12, 836.52
2,106.84
1,492.16
1.77
104.13
5,548.50
2,499.68
788.80
788.80
81.60
Page 6 of 23 Apr 26, 2023 1:53:34 PM
May 2, 2023 E - 6
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
Vendor
Description
Account Number
Amount
SWAIN'S GENERAL STORE INC
SUPPLIES
001-8080-576.31-20
(375.36)
SUPPLIES
001-8080-576.31-20
2,593.55
SUPPLIES
001-8080-576.31-20
7.58
SHOES AND BOOTS
001-8080-576.31-01
139.16
Parks Facilities Division Total:
$32,754.53
Parks & Recreation Department Total:
$34,043.39
AIR FLO HEATING COMPANY INC
AIR CONDITIONING & HEATNG
001-8112-555.48-10
631.04
OTIS ELEVATOR COMPANY INC
BUILDING MAINT&REPAIR SER
001-8112-555.48-10
3,783.69
Senior Center Facilities Division Total:
$4,414.73
CED/CONSOLIDATED ELEC DIST
ELECTRICAL EQUIP & SUPPLY
001-8131-518.31-20
42.43
POWER GENERATION EQUIPMEN
001-8131-518.31-20
206.72
SUPPLIES
001-8131-518.31-20
416.67
SUPPLIES
001-8131-518.31-20
163.20
ELECTRICAL EQUIP & SUPPLY
001-8131-518.31-20
139.26
ELECTRICAL EQUIP & SUPPLY
001-8131-518.31-20
29.92
ELECTRICAL EQUIP & SUPPLY
001-8131-518.31-20
56.58
FAIRCHILD FLOORS
DRAPES,CURTAINS,UPHOLSTER
001-8131-518.31-20
258.94
SUPPLIES
001-8131-518.31-20
38.09
GENSCO
AIR CONDITIONING & HEATNG
001-8131-518.31-20
563.65
GRAINGER
SUPPLIES
001-8131-518.31-20
135.95
HD SUPPLY
SUPPLIES
001-8131-518.31-20
211.03
HI -TECH ELECTRONICS INC
EQUIP MAINT & REPAIR SERV
001-8131-518.48-10
244.80
PENINSULA AREA PUBLIC ACCESS
REIMBURSEMENT PLUMBING AT
001-8131-518.48-10
823.32
PETROCARD, INC
FUEL,OIL,GREASE, & LUBES
001-8131-518.48-10
240.94
SWAIN'S GENERAL STORE INC
HARDWARE,AND ALLIED ITEMS
001-8131-518.31-01
26.08
MATERIAL HNDLING&STOR EQP
001-8131-518.31-01
32.61
THURMAN SUPPLY
CLOTHING & APPAREL
001-8131-518.31-20
6.40
THYSSENKRUPP ELEVATOR CORP
BUILDING MAINT&REPAIR SER
001-8131-518.48-10
1,441.26
Central Svcs Facilities Division Total:
$5,077.85
Facilities Maintenance Department
Total:
$9,492.58
CLALLAM CNTY TREASURER
SUPPLIES
001-9029-518.47-10
65,441.56
General Unspecified Division Total:
$65,441.56
Non -Departmental Department Total:
$65,441.56
General Fund Fund Total:
$212,623.61
FEIRO MARINE LIFE CENTER
BLANKET PURCHASE ORDER
101-1430-557.41-50
4,263.29
Page 7 of 23
Apr 26,
2023 1:53:34 PM
May 2, 2023
E - 7
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
Vendor
Description
Account Number
Amount
Lodging Excise Tax Division Total:
$4,263.29
Lodging Excise Tax Department Total:
$4,263.29
Lodging Excise Tax Fund Total:
$4,263.29
AMAZON CAPITAL SERVICES
FIRE PROTECTION EQUIP/SUP
102-7230-542.31-01
443.88
ANGELES MILLWORK & LUMBER
FUEL,OIL,GREASE, & LUBES
102-7230-542.31-01
44.09
BAXTER AUTO PARTS #15
HAND TOOLS ,POW&NON POWER
102-7230-542.31-01
40.28
FASTENERS, FASTENING DEVS
102-7230-542.31-01
66.65
HARTNAGEL BUILDING SUPPLY INC
SPRAYING EQUIPMENT
102-7230-542.35-01
325.79
HD SUPPLY
AUTO & TRUCK MAINT. ITEMS
102-7230-542.35-01
215.62
NORTHWEST SAFETY SERVICE,
SECURITY,FIRE,SAFETY SERV
102-7230-542.41-50
247.97
LLC
PORT ANGELES POWER
PIPE FITTINGS
102-7230-542.31-20
10.85
EQUIPMENT
PUD #1 OF CLALLAM COUNTY
MISC PROFESSIONAL SERVICE
102-7230-542.47-10
20.55
SWAIN'S GENERAL STORE INC
HARDWARE,AND ALLIED ITEMS
102-7230-542.31-01
39.53
SHOES AND BOOTS
102-7230-542.31-01
(47.87)
SHOES AND BOOTS
102-7230-542.31-01
204.44
FUEL,OIL,GREASE, & LUBES
102-7230-542.31-01
81.64
BUILDER'S SUPPLIES
102-7230-542.31-01
17.85
BUILDING MAINT&REPAIR SER
102-7230-542.31-01
21.73
THURMAN SUPPLY
AIR CONDITIONING & HEATNG
102-7230-542.31-20
113.18
ELECTRONIC COMPONENTS
102-7230-542.31-20
55.04
PIPE FITTINGS
102-7230-542.31-20
11.72
TRAFFIC SAFETY SUPPLY CO
MASS TRANS,ACCES& PARTS
102-7230-542.31-25
565.81
US BANK CORPORATE PAYMENT
Pesticide license-T Truck
102-7230-542.49-90
50.00
SYSTEM
WSDA convenience fee
102-7230-542.49-90
1.50
Street Division Total:
$2,530.25
Public Works -Street Department Total:
$2,530.25
Street Fund Total:
$2,530.25
A WORKSAFE SERVICE, INC
WILLIAMSON / HUTTON PEDT
107-5160-528.41-50
120.00
CEDAR GROVE COUNSELING, INC.
HEALTH RELATED SERVICES
107-5160-528.41-50
55.50
CENTURYLINK-QWEST
A/C# 360-Z02-0380-301 B
107-5160-528.42-11
222.80
DATABAR INCORPORATED
MISC PROFESSIONAL SERVICE
107-5160-528.41-15
49.93
ESCHAT
COMMUNICATIONS/MEDIA SERV
107-5160-528.49-01
793.80
JAMESTOWN NETWORKS
DATA PROC SERV &SOFTWARE
107-5160-528.42-12
510.00
Page 8 of 23 Apr 26, 2023 1:53:34 PM
May 2, 2023 E - 8
ic.lma-
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
Vendor
Description
Account Number
Amount
MCFALL, BARBARA
MISC PROFESSIONAL SERVICE
107-5160-528.41-50
200.00
MISC PROFESSIONAL SERVICE
107-5160-528.41-50
400.00
MISC EMPLOYEE EXPENSE
REIMBURSE HEARING TEST AP
107-5160-528.41-50
55.00
REIMBURSEMENT
MISC TRAVEL
J PRICE-T1 CLASS
107-5160-528.43-11
530.84
O HATTON-911 RECRUITING E
107-5160-528.43-10
125.60
PETROCARD, INC
FUEL,OIL,GREASE, & LUBES
107-5160-528.48-10
120.46
PORT ANGELES POLICE
Office snacks
107-5160-528.31-01
48.57
DEPARTMENT
Home Show candy
107-5160-528.31-61
16.99
PUBLIC SAFETY TESTING INC
HUMAN SERVICES
107-5160-528.41-50
189.00
REINHOLD, BEVERLY
SECURITY,FIRE,SAFETY SERV
107-5160-528.41-50
250.00
STORMWIND, LLC
LIBRARY SERVICES(EXCL 908
107-5160-528.43-11
3,980.00
US BANK CORPORATE PAYMENT
Job posting-911 Dispatche
107-5160-528.41-15
199.00
SYSTEM
VOIANCE LANGUAGE SERVICES,
MISC PROFESSIONAL SERVICE
107-5160-528.42-11
12.50
LLC
Pencom Division Total:
$7,879.99
Pencom Department Total:
$7,879.99
Pencom Fund Total:
$7,879.99
DEVELOPMENT GROUP, INC
CONSULTING SERVICES
310-5950-594.65-10
27,631.50
Homeland Security Division Total:
$27,631.50
Public Safety Projects Department Total:
$27,631.50
Capital Improvement Fund Total:
$27,631.50
HERRERA ENVIRONMENTAL
CONSULTING SERVICES
312-7930-595.65-10
13,730.13
CONSULTANTS
PARAMETRIX INC
ENGINEERING SERVICES
312-7930-595.65-10
5,779.14
ENGINEERING SERVICES
312-7930-595.65-10
19,213.10
CONSULTING SERVICES
312-7930-595.65-10
1,739.48
VANIR CONSTRUCTION MGMT, INC
CONSULTING SERVICES
312-7930-595.65-10
28,585.00
GF-Street Projects Division Total:
$69,046.85
Capital Projects -Pub Wks Department Total:
$69,046.85
Transportation Benefit Fund Total:
$69,046.85
A/R MISCELLANEOUS REFUNDS
DIFF OF EST VS ACT
401-0000-213.10-90
15,536.68
ANIXTER
ELECTRICAL EQUIP & SUPPLY
401-0000-141.41-00
754.96
ELECTRICAL EQUIP & SUPPLY
401-0000-141.42-00
13,258.80
LUMBER& RELATED PRODUCTS
401-0000-141.42-00
1,924.67
Page 9 of 23 Apr 26, 2023 1:53:34 PM
May 2, 2023 E - 9
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
Vendor
Description
Account Number
Amount
BORDER STATES INDUSTRIES INC
ELECTRICAL EQUIP & SUPPLY
401-0000-141.41-00
132.60
ELECTRICAL EQUIP & SUPPLY
401-0000-141.42-00
877.21
ELECTRICAL EQUIP & SUPPLY
401-0000-141.42-00
877.21
CED/CONSOLIDATED ELEC DIST
ELECTRICAL EQUIP & SUPPLY
401-0000-141.41-00
678.91
ELECTRICAL EQUIP & SUPPLY
401-0000-141.42-00
261.58
MISC UTILITY DEPOSIT REFUNDS
FINAL BILL REFUND
401-0000-122.10-99
32.14
FINAL BILL REFUND
401-0000-122.10-99
39.92
FINAL BILL REFUND
401-0000-122.10-99
45.96
FINAL BILL REFUND
401-0000-122.10-99
58.97
FINAL BILL REFUND
401-0000-122.10-99
70.35
FINAL BILL REFUND
401-0000-122.10-99
98.60
FINAL BILL REFUND
401-0000-122.10-99
240.48
FINAL BILL REFUND
401-0000-122.10-99
269.47
FINAL BILL REFUND
401-0000-122.10-99
356.35
FINAL BILL REFUND
401-0000-122.10-99
574.42
FINAL CREDIT-509 E 4TH ST
401-0000-122.10-99
9.27
FINAL BILL REFUND
401-0000-122.10-99
50.01
FINAL BILL REFUND
401-0000-122.10-99
57.14
FINAL BILL REFUND
401-0000-122.10-99
75.20
FINAL BILL REFUND
401-0000-122.10-99
88.14
FINAL BILL REFUND
401-0000-122.10-99
172.15
PLATT ELECTRIC SUPPLY INC
ELECTRICAL EQUIP & SUPPLY
401-0000-141.42-00
1,535.43
Division Total:
$38,076.62
Department Total:
$38,076.62
NORTHWEST PUBLIC POWER
EDUCATIONAL SERVICES
401-7111-533.43-10
4,040.00
ASSN
EDUCATIONAL SERVICES
401-7111-533.43-10
4,040.00
US BANK CORPORATE PAYMENT
Lodging-T Amiot
401-7111-533.43-10
447.85
SYSTEM
Engineering -Electric Division Total:
$8,527.85
BPA-POWER WIRES
ELECTRICAL EQUIP & SUPPLY
401-7120-533.33-10
1,183,445.00
EES CONSULTING INC
MISC PROFESSIONAL SERVICE
401-7120-533.49-01
709.16
MARSH MUNDORF PRATT
CONSULTING SERVICES
401-7120-533.49-01
629.43
SULLIVAN
MISC TRAVEL
CURRIE-NEEA EFFICIENCY EX
401-7120-533.43-10
324.70
Power Systems Division Total:
$1,185,108.29
Page 10 of 23 Apr 26, 2023 1:53:34 PM
May 2, 2023 E - 10
Vendor
A WORKSAFE SERVICE, INC
AMAZON CAPITAL SERVICES
ANGELES CONCRETE PRODUCTS
AN IXTER
BILL'S PLUMBING & HEATING INC
BORDER STATES INDUSTRIES INC
BUCK'S NORTHWEST
LANDSCAPING, LLC
CED/CONSOLIDATED ELEC DIST
CINTAS CORPORATION NO. 2
CLALLAM CNTY TREASURER
DESIGNER DECAL, INC
FASTENAL INDUSTRIAL
GENERAL PACIFIC INC
HD SUPPLY
KENNEDY, STEPHEN H.
LUTZCO, INC.
MATT'S TOOLS USA, LLC
MURREY'S DISPOSAL CO, INC
NORTHWEST SAFETY SERVICE,
LLC
OLYMPIC STATIONERS INC
PLATT ELECTRIC SUPPLY INC
PORT ANGELES POWER
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
Description
HEALTH RELATED SERVICES
Parts
ELECTRICAL EQUIP & SUPPLY
ROAD/HWY MAT NONASPHALTIC
ELECTRICAL EQUIP & SUPPLY
RENTAL/LEASE EQUIPMENT
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ROADS IDE,GRNDS,REC, PARK
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL CABLES & WIRES
FIRST AID & SAFETY EQUIP.
SUPPLIES
OFFICE SUPPLIES, GENERAL
FASTENERS, FASTENING DEVS
FASTENERS, FASTENING DEVS
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
1/2 PAVEMENT REPAIR BILL
REAL PROPERTY, RENT/LEASE
FIRE PROTECTION EQUIP/SUP
ELECTRICAL EQUIP & SUPPLY
BUILDING MAINT&REPAIR SER
MATERIAL HNDLING&STOR EQP
SECURITY,FIRE,SAFETY SERV
SECURITY, FIRE, SAFETY SERV
BADGES & OTHER ID EQUIP.
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
Account Number
401-7180-533.41-50
401-7180-533.35-01
401-7180-533.35-01
401-7180-533.34-02
401-7180-533.34-02
401-7180-533.45-30
401-7180-533.34-02
401-7180-533.35-01
401-7180-533.48-10
401-7180-533.34-02
401-7180-533.34-02
401-7180-533.34-02
401-7180-533.31-01
401-7180-533.47-10
401-7180-533.31-01
401-7180-533.34-02
401-7180-533.34-02
401-7180-533.31-01
401-7180-533.31-01
401-7180-533.31-01
401-7180-533.31-20
401-7180-533.45-30
401-7180-533.31-01
401-7180-533.35-01
401-7180-533.47-10
401-7180-533.41-50
401-7180-533.41-50
401-7180-533.41-50
401-7180-533.31-01
401-7180-533.34-02
401-7180-533.34-02
401-7180-533.34-02
401-7180-533.34-02
401-7180-533.35-01
Amount
60.00
377.48
91.67
489.59
311.44
217.60
392.69
523.82
3,175.14
1,410.05
43.12
329.38
584.61
12, 997.41
1,106.26
297.55
428.80
68.00
2,206.46
117.97
4,629.07
7,500.00
279.78
717.26
492.12
238.60
1,156.90
578.01
42.43
13.02
310.85
11.11
9.97
20.08
Page 11 of 23 Apr 26, 2023 1:53:34 PM
May 2, 2023 E - 11
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
ic.lma-
Vendor
EQUIPMEW
PUD #1 OF CLALLAM COUNTY
ROHLINGER ENTERPRISES INC
SECURITY SERVICES NW, INC
SOUND PUBLISHING INC
SWAIN'S GENERAL STORE INC
US BANK CORPORATE PAYMENT
SYSTEM
UTILITIES UNDERGROUND LOC
Description
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
TESTING&CALIBRATION SERVI
TESTING&CALIBRATION SERVI
TESTING&CALIBRATION SERVI
TESTING&CALIBRATION SERVI
COMMUNICATIONS/MEDIA SERV
COMMUNICATIONS/MEDIA SERV
HARDWARE,AND ALLIED ITEMS
Cellular booster
City Light FCC renewal
NEC Handbook-T Peppard
New Veh license #2150
Hot line bucket tool brac
MISCELLANEOUS SERVICES
CTR
Electric Operations Division Total:
Public Works -Electric Department Total:
Electric Utility Fund Total:
CORE & MAIN LP
FERGUSON ENTERPRISES INC
FLOSOURCE
FOWLER COMPANY, H D
Division Total:
Department Total:
AIRPORT GARDEN CENTER
ANGELES MILLWORK & LUMBER
BAXTER AUTO PARTS #15
CLALLAM CNTY TREASURER
EDGE ANALYTICAL
PIPE FITTINGS
PIPE FITTINGS
WATER SEWAGE TREATMENT EQ
PIPE AND TUBING
PIPE FITTINGS
Returned Items
NURSERY STOCK & SUPPLIES
HAND TOOLS ,POW&NON POWER
AUTO SHOP EQUIPMENT & SUP
SUPPLIES
MISC PROFESSIONAL SERVICE
Account Number
401-7180-533.35-01
401-7180-533.34-02
401-7180-533.35-01
401-7180-533.35-01
401-7180-533.35-01
401-7180-533.48-10
401-7180-533.48-10
401-7180-533.48-10
401-7180-533.48-10
401-7180-533.41-50
401-7180-533.42-10
401-7180-533.31-01
401-7180-533.35-01
401-7180-533.31-01
401-7180-533.35-01
401-7180-533.45-21
401-7180-533.35-01
401-7180-533.49-90
402-0000-141.40-00
402-0000-141.40-00
402-0000-237.00-00
402-0000-141.40-00
402-0000-141.40-00
402-0000-141.40-00
402-7380-534.31-20
402-7380-534.31-20
402-7380-534.31-01
402-7380-534.47-10
402-7380-534.41-50
Amount
102.27
334.70
217.59
500.48
950.91
1,516.73
744.75
826.07
1,758.19
750.00
96.38
15.17
1,150.00
715.00
289.95
64.00
112.20
20.97
$51,393.60
$1,245,029.74
$1,283,106.36
541.33
3,685.71
(419.88)
1,598.02
7,931.42
(5,220.22)
$8,116.38
$8,116.38
304.06
31.33
123.31
9,382.34
742.64
Page 12 of 23 Apr 26, 2023 1:53:34 PM
May 2, 2023 E - 12
Vendor
FERGUSON ENTERPRISES INC
FLOSOURCE
FOWLER COMPANY, H D
HARBOR FREIGHT TOOLS
HEARTLINE
JOHNSON CONTROLS SECURITY
SOLUTIONS
LUTZCO, INC.
NORTHWEST SAFETY SERVICE,
LLC
PLATT ELECTRIC SUPPLY INC
PORT ANGELES POWER
EQUIPMENT
PUD #1 OF CLALLAM COUNTY
S&BINC
SPECTRA LABORATORIES-KITSAP
THURMAN SUPPLY
UNITED STATES PLASTIC CORP
US BANK CORPORATE PAYMENT
SYSTEM
UTILITIES UNDERGROUND LOC
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
Description
PLUMBING EQUIP FIXT,SUPP
WATER SEWAGE TREATMENT EQ
PIPE AND TUBING
PIPE FITTINGS
PLUMBING EQUIP FIXT,SUPP
BRUSHES (NOT CLASSIFIED)
HAND TOOLS ,POW&NON POWER
FLOOR MAINT MACHINE,PARTS
SEED,SOD,SOIL&INOCULANT
SECURITY,FIRE,SAFETY SERV
Account Number
402-7380-534.31-20
402-7380-534.31-20
402-7380-534.31-20
402-7380-534.31-20
402-7380-534.31-20
402-7380-534.31-20
402-7380-534.31-01
402-7380-534.31-01
402-7380-534.31-20
402-7380-534.41-50
FIRST AID & SAFETY EQUIP. 402-7380-534.31-01
SECURITY,FIRE,SAFETY SERV 402-7380-534.41-50
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
FASTENERS, FASTENING DEVS
AUTO & TRUCK MAINT. ITEMS
MISC PROFESSIONAL SERVICE
DATA PROC SERV &SOFTWARE
TESTING&CALIBRATION SERVI
TESTING&CALIBRATION SERVI
TESTING&CALIBRATION SERVI
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
PLASTICS
Refund ferry ticket-Hecke
Ferry fee-H Carlseen
MISCELLANEOUS SERVICES
CTR
Water Division Total:
JACOBS ENGINEERING GROUP CONSULTING SERVICES
Industrial Water Treatmnt Division Total:
402-7380-534.31-20
402-7380-534.31-20
402-7380-534.35-01
402-7380-534.35-01
402-7380-534.35-01
402-7380-534.31-01
402-7380-534.47-10
402-7380-534.41-50
402-7380-534.41-50
402-7380-534.41-50
402-7380-534.41-50
402-7380-534.31-20
402-7380-534.31-20
402-7380-534.31-20
402-7380-534.43-10
402-7380-534.43-10
402-7380-534.49-90
402-7382-534.41-50
Amount
905.48
5,191.31
228.48
308.45
310.13
16.92
118.52
35.20
97.92
2,289.89
239.27
247.97
165.90
643.66
96.93
210.40
104.61
77.83
140.98
385.35
239.00
239.00
193.00
167.20
76.33
765.21
(9.25)
27.10
20.96
$24,117.43
113, 283.46
$113,283.46
Page 13 of 23 Apr 26, 2023 1:53:34 PM
May 2, 2023 E - 13
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
ic-lma-
Vendor
Public Works -Water Department Total:
Water Utility Fund Total:
NCL NORTH CENTRAL
LABORATORIES
Division Total:
Department Total:
AMAZON CAPITAL SERVICES
ANGELES MILLWORK & LUMBER
CENTER ELECTRIC, INC
CLALLAM CNTY TREASURER
COASTAL HEALTH
COLE INDUSTRIAL INC
CUES
DYKMAN ELECTRICAL, INC
EDGE ANALYTICAL
FEDERAL EXPRESS CORP
FERGUSON ENTERPRISES INC
GRAINGER
GRANICH ENGINEERED
PRODUCTS INC
HARBOR FREIGHT TOOLS
HD SUPPLY
INTERNATIONAL BELT & RUBBER
SUPPLY
JOHNSON CONTROLS SECURITY
SOLUTIONS
MISC TRAVEL
NCL NORTH CENTRAL
LABORATORIES
Description
CHEMICAL LAB EQUIP & SUPP
PAPER (OFFICE,PRINT SHOP)
RADIO & TELECOMMUNICATION
GASES CONT.EQUIP:LAB,WELD
EQUIP MAINT & REPAIR SERV
SUPPLIES
Health Related Svcs
STEAM & HOT WATER BOILERS
EXTERNAL LABOR
HUMAN SERVICES
MISC PROFESSIONAL SERVICE
MISC PROFESSIONAL SERVICE
MISC PROFESSIONAL SERVICE
MISC PROFESSIONAL SERVICE
Shipping Charges
SHIPPING CHARGES
SHIPPING CHARGES
PIPE AND TUBING
FASTENERS, FASTENING DEVS
FIRST AID & SAFETY EQUIP.
WATER SEWAGE TREATMENT EQ
HARDWARE,AND ALLIED ITEMS
SUPPLIES
HOSES, ALL KINDS
SECURITY,FIRE,SAFETY SERV
SECURITY,FIRE,SAFETY SERV
CARLSEEN-MUNICIPAL STORMW
CHEMICAL LAB EQUIP & SUPP
CHEMICAL LAB EQUIP & SUPP
Account Number
403-0000-237.00-00
403-7480-535.31-01
403-7480-535.31-01
403-7480-535.31-01
403-7480-535.48-10
403-7480-535.47-10
403-7480-535.49-90
403-7480-535.31-20
403-7480-535.42-10
403-7480-535.43-10
403-7480-535.41-50
403-7480-535.41-50
403-7480-535.41-50
403-7480-535.41-50
403-7480-535.42-10
403-7480-535.42-10
403-7480-535.42-10
403-7480-535.31-20
403-7480-535.31-20
403-7480-535.31-01
403-7480-535.31-20
403-7480-535.35-01
403-7480-535.35-01
403-7480-535.31-20
403-7480-535.41-50
403-7480-535.41-50
403-7480-535.43-10
403-7480-535.31-01
403-7480-535.31-01
Amount
$137,400.89
$145, 517.27
to 2?�
($9.32)
($9.32)
56.81
23.66
86.15
1,494.93
6,858.35
210.00
883.70
20.96
175.00
198.00
158.00
56.00
1,076.00
141.16
31.39
216.23
357.80
46.09
426.34
87.19
65.25
(142.20)
397.12
319.49
345.24
253.00
115.23
430.00
Page 14 of 23 Apr 26, 2023 1:53:34 PM
May 2, 2023 E - 14
Vendor
NORTHWEST SAFETY SERVICE,
LLC
PACIFIC OFFICE EQUIPMENT INC
PLATT ELECTRIC SUPPLY INC
PORT ANGELES CITY TREASURER
PUD #1 OF CLALLAM COUNTY
SWAIN'S GENERAL STORE INC
TECHNICAL SYSTEMS, INC
TENELCO
THURMAN SUPPLY
US BANK CORPORATE PAYMENT
SYSTEM
USA BLUEBOOK
UTILITIES UNDERGROUND LOC
CTR
WA STATE DEPARTMENT OF
ECOLOGY
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
Description
SECURITY, FIRE, SAFETY SERV
COMPUTERS,DP & WORD PROC.
AUTO & TRUCK MAINT. ITEMS
HAND TOOLS ,POW&NON POWER
AUTO & TRUCK MAINT. ITEMS
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
HAND TOOLS ,POW&NON POWER
Postage & cert. mail - D
USPS priority mail - D. F
MISC PROFESSIONAL SERVICE
MISC PROFESSIONAL SERVICE
CLOTHING ACCESSORIES(SEE
CLOTHING ACCESSORIES(SEE
POISONS:AGRICUL & INDUSTR
HOSES, ALL KINDS
ELECTRICAL EQUIP & SUPPLY
ROADS IDE,GRNDS,REC, PARK
JANITORIAL SUPPLIES
FIRST AID & SAFETY EQUIP.
ENGINEERING SERVICES
MISCELLANEOUS SERVICES
MISCELLANEOUS SERVICES
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
Pesticide license-R Hard
WSDA convenience fee
Ferry fee-H Carlseen
Timecard paper
CHEMICAL LAB EQUIP & SUPP
MISCELLANEOUS SERVICES
ENVIRONMENTAL&ECOLOGICAL
Account Number
403-7480-535.41-50
403-7480-535.31-01
403-7480-535.35-01
403-7480-535.35-01
403-7480-535.35-01
403-7480-535.31-20
403-7480-535.31-20
403-7480-535.31-20
403-7480-535.42-10
403-7480-535.42-10
403-7480-535.47-10
403-7480-535.47-10
403-7480-535.31-01
403-7480-535.31-01
403-7480-535.31-01
403-7480-535.35-01
403-7480-535.31-20
403-7480-535.31-01
403-7480-535.31-01
403-7480-535.31-01
403-7480-535.48-02
403-7480-535.47-10
403-7480-535.47-10
403-7480-535.31-20
403-7480-535.31-20
403-7480-535.31-20
403-7480-535.49-90
403-7480-535.49-90
403-7480-535.43-10
403-7480-535.31-01
403-7480-535.35-01
403-7480-535.49-90
403-7480-535.49-90
Amount
247.97
119.80
70.71
25.01
217.59
8.93
39.29
48.74
9.39
9.65
404.36
652.08
76.02
184.32
47.64
200.50
66.27
81.00
16.87
38.32
1,190.00
3,905.48
3,935.98
11.99
34.38
36.60
50.00
1.50
27.10
77.42
650.46
20.96
4,257.23
Page 15 of 23 Apr 26, 2023 1:53:34 PM
May 2, 2023 E - 15
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
ic-lma-
Vendor Description
Wastewater Division Total:
Public Works-WW/Stormwtr Department Total:
Wastewater Utility Fund Total:
A/R MISCELLANEOUS REFUNDS OVRPMNT OF TFR STN FEES
Division Total:
Department Total:
ANGELES MILLWORK & LUMBER
CASTLE TIRE DISPOSAL
CLALLAM CNTY SOLID WASTE
DEPT
CLALLAM CNTY TREASURER
CLEAN EARTH EVIRONMENTAL
SOLUTIONS
COASTAL HEALTH
FASTENAL INDUSTRIAL
HARBOR FREIGHT TOOLS
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
NORTHWEST SAFETY SERVICE,
LLC
PACIFIC OFFICE EQUIPMENT INC
PUD #1 OF CLALLAM COUNTY
SWAIN'S GENERAL STORE INC
TECHNICAL SYSTEMS, INC
LAWN MAINTENANCE EQUIP
SALE SURPLUS/OBSOLETE
BLDG CONSTRUC. SERVICES-
BLDG CONSTRUC. SERVICES -
SUPPLIES
PW CONSTRUCTION & RELATED
PW CONSTRUCTION & RELATED
PW CONSTRUCTION & RELATED
PW CONSTRUCTION & RELATED
HEALTH RELATED SERVICES
RAGS,SHOP TOWELS,WIPING
JANITORIAL SUPPLIES
EQUIP MAINT & REPAIR SERV
BOOT REIMBURSEMENT MARCH
MARCH MILEAGE REIMBURSEME
MARCH MILEAGE REIMBURSEME
MARCH MILEAGE REIMBURSEME
MARCH MILEAGE REIMBURSEME
SECURITY,FIRE,SAFETY SERV
PAPER & PLASTIC-DISPOSABL
MISC PROFESSIONAL SERVICE
JANITORIAL SUPPLIES
EQUIP MAINT & REPAIR SERV
FEED, BEDDING,VIT-ANIMALS
FIRST AID & SAFETY EQUIP.
FIRST AID & SAFETY EQUIP.
SHOES AND BOOTS
ENGINEERING SERVICES
Account Number
404-0000-213.10-90
404-7538-537.31-01
404-7538-537.41-51
404-7538-537.49-90
404-7538-537.49-90
404-7538-537.47-10
404-7538-537.41-51
404-7538-537.41-51
404-7538-537.41-51
404-7538-537.41-51
404-7538-537.49-90
404-7538-537.31-01
404-7538-537.31-01
404-7538-537.35-01
404-7538-537.31-01
404-7538-537.43-10
404-7538-537.43-10
404-7538-537.43-10
404-7538-537.43-10
404-7538-537.41-50
404-7538-537.31-01
404-7538-537.47-10
404-7538-537.31-01
404-7538-537.35-01
404-7538-537.31-01
404-7538-537.31-01
404-7538-537.31-01
404-7538-537.31-01
404-7538-537.48-02
Amount
$31,150.45
$31,150.45
$31,141.13
222.18
$222.18
$222.18
83.09
1,439.09
2,290.71
4,003.06
2,454.27
802.83
802.83
806.13
806.13
210.00
79.27
135.03
201.26
243.26
53.71
83.64
100.87
228.46
247.97
648.45
138.10
14.11
114.08
32.57
211.10
28.01
195.73
=1111111
Page 16 of 23 Apr 26, 2023 1:53:34 PM
May 2, 2023 E - 16
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
ic-lma-
Vendor Description
THERMO-FLUIDS PW CONSTRUCTION & RELATED
ULINE, INC FURNITURE, OFFICE
UNITED RENTALS NORTHWEST INC AUTO SHOP EQUIPMENT & SUP
SW - Transfer Station Division Total:
AMAZON CAPITAL SERVICES
COASTAL HEALTH
FASTENAL INDUSTRIAL
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MISC TRAVEL
OFFICE SUPPLIES, GENERAL
HEALTH RELATED SERVICES
FASTENERS, FASTENING DEVS
FASTENERS, FASTENING DEVS
MEAL TICKET - OVERTIME -
MEAL TICKET - OVERTIME -
MEAL TICKET - OVERTIME -
MEAL TICKET - OVERTIME -
SAGE -PICK UP A TRUCK
TOLI-DRIVE TRUCK BACK THA
NORTHWEST SAFETY SERVICE, SECURITY,FIRE,SAFETY SERV
LLC
SWAIN'S GENERAL STORE INC
FIRST AID & SAFETY EQUIP.
US BANK CORPORATE PAYMENT
Bridge toll-Veh #2187
SYSTEM
Solid Waste -Collections Division Total:
Public Works -Solid Waste Department
Total:
Solid Waste Utility Fund Total:
ANGELES MILLWORK & LUMBER
JANITORIAL SUPPLIES
CLALLAM CNTY DEPT OF HEALTH
LAB EQUIP,BIO,CHEM,ENVIR
COASTAL HEALTH
HEALTH RELATED SERVICES
HARTNAGEL BUILDING SUPPLY INC
HAND TOOLS ,POW&NON POWER
HEARTLINE
NURSERY STOCK & SUPPLIES
KITSAP COUNTY PUBLIC WORKS
EDUCATIONAL SERVICES
LEITZ FARMS, INC
FUEL,OIL,GREASE, & LUBES
MISC TRAVEL
M MOORE-MUNICIPAL STORMWA
NORTHWEST SAFETY SERVICE,
LLC
OSBORN CONSULTING, INC
PORT ANGELES POWER
EQUIPMENT
MCINTYRE-MUNICIPAL STORMW
SECURITY,FIRE,SAFETY SERV
CONSULTING SERVICES
FASTENERS, FASTENING DEVS
Account Number
404-7538-537.41-51
404-7538-537.35-01
404-7538-537.48-10
404-7580-537.31-01
404-7580-537.49-90
404-7580-537.35-01
404-7580-537.35-01
404-7580-537.31-01
404-7580-537.31-01
404-7580-537.31-01
404-7580-537.31-01
404-7580-537.43-10
404-7580-537.43-10
404-7580-537.41-50
404-7580-537.31-01
404-7580-537.45-21
406-7412-538.31-01
406-7412-538.41-50
406-7412-538.49-90
406-7412-538.35-01
406-7412-538.31-20
406-7412-538.41-50
406-7412-538.31-01
406-7412-538.43-10
406-7412-538.43-10
406-7412-538.41-50
406-7412-538.41-50
406-7412-538.31-01
Amount
26.50
1,052.75
477.63
$18,860.64
67.48
210.00
12.69
38.05
18.50
37.00
18.50
37.00
17.25
17.25
247.97
123.61
9.75
$855.05
$19,715.69
$19,937.87
14.97
595.00
210.00
256.29
71.81
1,758.33
26.66
591.62
395.62
247.97
9,860.37
2.16
Page 17 of 23 Apr 26, 2023 1:53:34 PM
May 2, 2023 E - 17
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
ic.lma-
Vendor
Description
Account Number
Amount
SWAIN'S GENERAL STORE INC
HARDWARE,AND ALLIED ITEMS
406-7412-538.44-10
81.22
SEED,SOD,SOIL&INOCULANT
406-7412-538.31-01
33.63
US BANK CORPORATE PAYMENT
Pesticide license-G Haski
406-7412-538.49-90
50.00
SYSTEM
WSDA convenience fee
406-7412-538.49-90
1.50
iPad pencil/screen protec
406-7412-538.31-60
124.03
iPad tablet case-Stormwat
406-7412-538.31-60
45.68
iPad tablet-Stormwater Di
406-7412-538.31-60
870.39
Testing kits-Stormwater D
406-7412-538.31-01
371.25
UTILITIES UNDERGROUND LOC
MISCELLANEOUS SERVICES
406-7412-538.49-90
20.96
CTR
Stormwater Division Total:
Public Works-WW/Stormwtr Department Total:
Stormwater Utility Fund Total:
A WORKSAFE SERVICE, INC
2/28 SCHMITT PEDT
CLALLAM CNTY SHERIFF'S DEPT
RENTAL/LEASE EQUIPMENT
JIFFY CLEANERS
CLOTHING & APPAREL
LEMAY MOBILE SHREDDING
OFFICE MACHINES & ACCESS
LIFE ASSIST
SALE SURPLUS/OBSOLETE
SOUTHERN ANESTHESIA &
SALE SURPLUS/OBSOLETE
SURGICAL, INC
SWAIN'S GENERAL STORE INC
SYSTEMS DESIGN WEST, LLC
US BANK CORPORATE PAYMENT
SYSTEM
SALE SURPLUS/OBSOLETE
CLOTHING & APPAREL
HUMAN SERVICES
PAFD FCC renewal -Police D
Background check -A DeFili
Boots-C Butscher
Medic I Division Total:
US BANK CORPORATE PAYMENT Reshipping cost-i-STAT an
SYSTEM
Community Paramedicine Division Total:
Fire Department Total:
Medic I Utility Fund Total:
ALL WEATHER HEATING AND REBATE - V.S. HEAT PUMP -
COOLING
BILL MAIR HEATING & AIR, INC
DATABAR INCORPORATED
CITY REBATE - HEAT PUMP -
REBATE - DUCTLESS HEAT PU
MISC PROFESSIONAL SERVICE
409-6025-526.41-50
409-6025-526.42-10
409-6025-526.20-80
409-6025-526.31-01
409-6025-526.31-01
409-6025-526.31-13
409-6025-526.31-13
409-6025-526.20-80
409-6025-526.41-50
409-6025-526.42-10
409-6025-526.41-50
409-6025-526.20-80
409-6027-367.11-20
421-7121-533.49-86
421-7121-533.49-86
421-7121-533.49-86
421-7121-533.31-01
$15,629.46
$15,629.46
$15,629.46
60.00
2,208.00
10.88
141.05
2,924.90
143.03
70.48
43.24
1,822.68
150.00
94.50
185.00
$7,853.76
121.10
$121.10
$7,974.86
$7,974.86
700.00
800.00
800.00
55.66
Page 18 of 23 Apr 26, 2023 1:53:34 PM
May 2, 2023 E - 18
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
ic-lma-
Vendor Description
DATABAR INCORPORATED MISC PROFESSIONAL SERVICE
MISC PROFESSIONAL SERVICE
DAVE'S HEATING & COOLING SVC REBATE - DUCTLESS HEAT PU
REBATE - DUCTLESS HEAT PU
HARTNAGEL BUILDING SUPPLY INC CITY REBATE - WINDOWS - R
Conservation Division Total:
Public Works -Electric Department Total:
Conservation Fund Total:
KENNEDY/JENKS CONSULTANTS ARCH ITECTURAL&ENGINEERING
Wastewater Projects Division Total:
Public Works-WW/Stormwtr Department Total:
Wastewater Utility CIP Fund Total:
KPFF CONSULTING ENGINEERS CONSULTING SERVICES
Solid Waste Coll Projects Division Total:
Public Works -Solid Waste Department Total:
Solid Waste Utility CIP Fund Total:
AMAZON CAPITAL SERVICES RADIO & TELECOMMUNICATION
ASSOCIATED PETROLEUM FUEL,OIL,GREASE, & LUBES
PRODUCTS, INC
DON SMALL & SONS OIL DIST CO. AUTO & TRUCK MAINT. ITEMS
FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS
FIRE CHIEF EQUIPMENT CO, INC AUTO & TRUCK ACCESSORIES
N C MACHINERY CO
NAPA AUTO PARTS
PAPE-KENWORTH NORTHWEST,
INC
PETROCARD, INC
POMP'S TIRE SERVICE
SIX ROBBLEES' INC
SOLID WASTE SYSTEMS, INC
AUTO & TRUCK ACCESSORIES
AUTO & TRUCK MAINT. ITEMS
AUTO & TRUCK ACCESSORIES
AUTO & TRUCK MAINT. ITEMS
AUTO & TRUCK MAINT. ITEMS
AUTO & TRUCK MAINT. ITEMS
AUTO & TRUCK MAINT. ITEMS
AUTO & TRUCK MAINT. ITEMS
FUEL,OIL,GREASE, & LUBES
AUTO & TRUCK MAINT. ITEMS
AUTO & TRUCK MAINT. ITEMS
AUTO & TRUCK MAINT. ITEMS
Account Number
421-7121-533.31-01
421-7121-533.31-01
421-7121-533.49-86
421-7121-533.49-86
421-7121-533.49-86
453-7488-594.65-10
454-7588-594.65-10
501-0000-141.40-00
501-0000-141.20-00
501-0000-141.40-00
501-0000-141.40-00
501-0000-141.40-00
501-0000-141.40-00
501-0000-141.40-00
501-0000-141.40-00
501-0000-141.40-00
501-0000-141.40-00
501-0000-141.40-00
501-0000-141.40-00
501-0000-141.40-00
501-0000-141.20-00
501-0000-141.40-00
501-0000-141.40-00
501-0000-141.40-00
Amount
58.58
63.18
800.00
800.00
108.78
$4,186.20
$4,186.20
$4,186.20
72, 583.39
$72,583.39
$72,583.39
$72,583.39
$28,866.00
$28,866.00
$28,866.00
50.93
15, 291.53
1,069.83
19.90
1,035.78
676.74
86.09
8.37
71.31
188.92
20.15
31.86
656.88
236.40
1,793.37
371.54
532.73
Page 19 of 23 Apr 26, 2023 1:53:34 PM
May 2, 2023 E - 19
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
Vendor
Description
Account Number
Amount
WESTERN PETERBILT INC
AUTO & TRUCK MAINT. ITEMS
501-0000-141.40-00
215.29
Division Total:
$22,357.62
Department Total:
$22,357.62
AMAZON CAPITAL SERVICES
AUTO & TRUCK MAINT. ITEMS
501-7630-548.31-01
62.09
AUTO & TRUCK MAINT. ITEMS
501-7630-548.31-01
63.96
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
230.56
ANGELES COLLISION REPAIR
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
455.01
EXTERNAL LABOR SERVICES
501-7630-548.34-02
1,865.23
ANGELES MILLWORK & LUMBER
AUTO & TRUCK MAINT. ITEMS
501-7630-548.31-01
21.74
ARAMARK
LAUNDRY/DRY CLEANING SERV
501-7630-548.49-90
21.47
LAUNDRY/DRY CLEANING SERV
501-7630-548.49-90
20.28
ASSOCIATED PETROLEUM
FUEL,OIL,GREASE, & LUBES
501-7630-548.32-13
196.29
PRODUCTS, INC
BAXTER AUTO PARTS #15
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
16.25
DAREN'S POINT S
EXTERNAL LABOR SERVICES
501-7630-548.34-02
86.82
EXTERNAL LABOR SERVICES
501-7630-548.34-02
86.82
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
794.94
EXTERNAL LABOR SERVICES
501-7630-548.34-02
99.99
EXTERNAL LABOR SERVICES
501-7630-548.34-02
130.18
DAVE'S HEATING & COOLING SVC
AUTO & TRUCK MAINT. ITEMS
501-7630-548.31-01
169.73
FAR -WEST MACHINE &
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
0.97
HYDRAULICS
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
9.45
FASTENAL INDUSTRIAL
AUTO & TRUCK MAINT. ITEMS
501-7630-548.31-01
112.74
AUTO & TRUCK MAINT. ITEMS
501-7630-548.31-01
18.01
HECKMAN MOTORS, INC
EXTERNAL LABOR SERVICES
501-7630-548.34-02
491.00
LES SCHWAB TIRE CENTER
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
2,310.74
EXTERNAL LABOR SERVICES
501-7630-548.34-02
29.38
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
818.91
EXTERNAL LABOR SERVICES
501-7630-548.34-02
74.13
EXTERNAL LABOR SERVICES
501-7630-548.34-02
150.45
NAPA AUTO PARTS
AUTO & TRUCK MAINT. ITEMS
501-7630-548.31-01
20.63
AUTO & TRUCK MAINT. ITEMS
501-7630-548.31-01
116.46
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
212.34
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
(42.85)
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
126.20
Page 20 of 23 Apr 26, 2023 1:53:34 PM
May 2, 2023 E - 20
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
Vendor
Description
Account Number
Amount
NAPA AUTO PARTS
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
(53.86)
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
713.17
NORTHWEST SAFETY SERVICE,
SECURITY, FIRE, SAFETY SERV
501-7630-548.41-50
247.97
LLC
O'REILLY AUTO PARTS
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
214.05
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
(130.56)
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
698.45
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
(242.08)
OWEN EQUIPMENT
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
1,759.56
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
501.80
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
634.98
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
1,076.90
PENINSULA LUBRICANTS
AUTO & TRUCK MAINT. ITEMS
501-7630-548.31-01
150.30
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
816.02
PORT ANGELES CITY TREASURER
Recorded Bill of Sale - K
501-7630-548.49-90
13.25
R & S TRANSPORT, INC
EXTERNAL LABOR SERVICES
501-7630-548.34-02
728.96
RUDY'S AUTOMOTIVE
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
108.05
EXTERNAL LABOR SERVICES
501-7630-548.34-02
475.24
SCHUYLER R RUBBER CO INC
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
5,094.89
SIX ROBBLEES' INC
Account Credit
501-7630-594.64-10
(213.05)
SOLID WASTE SYSTEMS, INC
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
940.05
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
248.60
SONSRAY MACHINERY, LLC
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
345.07
SWAIN'S GENERAL STORE INC
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
32.61
THURMAN SUPPLY
AUTO & TRUCK MAINT. ITEMS
501-7630-548.31-01
116.96
US BANK CORPORATE PAYMENT
GoodToGo account
501-7630-548.45-21
60.00
SYSTEM
WURTH USA INC
AUTO & TRUCK MAINT. ITEMS
501-7630-548.31-01
405.32
Equipment Services Division Total:
$23,512.57
Public Works Department Total:
$23,512.57
Equipment Services Fund Total:
$45,870.19
CANON USA, INC
OFFICE MACHINES & ACCESS
502-2081-518.45-31
4,243.04
DELL MARKETING LP
COMPUTER HARDWARE&PERIPHE
502-2081-518.31-60
321.96
GLOBAL KNOWLEDGE
DATA PROC SERV &SOFTWARE
502-2081-518.43-10
3,099.77
DATA PROC SERV &SOFTWARE
502-2081-518.43-10
3,099.77
Page 21 of 23 Apr 26, 2023 1:53:34 PM
May 2, 2023 E - 21
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
Vendor
Description
Account Number
Amount
MISC TRAVEL
T WEEKS-ACCIS SPRING CONF
502-2081-518.43-10
408.40
SHI INTERNATIONAL CORP
COMPUTER HARDWARE&PERIPHE
502-2081-518.31-60
463.22
RADIO & TELECOMMUNICATION
502-2081-518.31-60
201.28
US BANK CORPORATE PAYMENT
Hole saw bits
502-2081-518.35-01
226.96
SYSTEM
Digital Certificate-arcgi
502-2081-518.48-02
824.81
Digital Certificate-cityo
502-2081-518.48-02
922.62
POE extender repeater
502-2081-518.31-80
190.40
AV Credenza Mini
502-2081-518.48-10
760.52
Kneeling pads 2pk (2)
502-2081-518.35-01
76.14
Satellite subscription-Fi
502-2081-518.42-12
110.00
WebEx subscription
502-2081-518.42-10
837.76
TV wall mount-CED
502-2081-518.31-80
54.39
VERIZON WIRELESS
03-15 AC 842160242-00001
502-2081-518.42-10
3,721.05
03-15 AC 842160242-00003
502-2081-518.42-10
1,225.26
03-15 AC 842160242-00004
502-2081-518.42-10
4,848.98
ZOHO CORPORATION
DATA PROC SERV &SOFTWARE
502-2081-518.48-02
7,339.85
Information Technologies Division Total:
$32,976.18
VERTIV
COMPUTER ACCESSORIES&SUPP
502-2082-594.65-10
13,012.69
DATA PROC SERV &SOFTWARE
502-2082-594.65-10
6,947.97
SHIPPING AND HANDLING
502-2082-594.65-10
662.93
IT Capital Projects Division Total:
$20,623.59
Finance Department Total:
$53,599.77
Information Technology Fund
Total:
$53,599.77
NW ADMIN TRANSFER ACCT
INSURANCE, ALL TYPES
503-1631-517.46-33
95,266.35
INSURANCE, ALL TYPES
503-1631-517.46-34
6,497.00
REDQUOTE, INC.
HRA REIMBURSEMENT
503-1631-517.46-30
601.52
HRA REIMBURSEMENTS
503-1631-517.46-30
2,382.33
HRA REIMBURSEMENTS
503-1631-517.46-30
4,496.51
Other Insurance Programs Division Total:
$109,243.71
WCIA (WA CITIES INS AUTHORITY)
LARGE DEDUCTIBLE PROGRAM
503-1671-517.41-50
7,942.65
LARGE DEDUCTIBLE PROGRAM
503-1671-517.41-50
3,787.19
CLAIM
503-1671-517.49-98
12, 930.25
LEGAL SERVICES
503-1671-517.41-50
606.00
Comp Liability Division Total:
$25,266.09
Self Insurance Department Total:
$134,509.80
Page 22 of 23
Apr 26,
2023 1:53:34 PM
May 2, 2023
E - 22
City of Port Angeles
City Council Expenditure Report
Between Apr 8, 2023 and Apr 21, 2023
ic.lma-
Vendor
Self -Insurance Fund Total:
AFLAC
AFSCME LOCAL 1619
BROWN & BROWN OF
WASHINGTON
CHAPTER 13 TRUSTEE
EMPOWER-P/R WIRE
FEDERALPAYROLLTAX
FICA/MEDICARE PAYROLL TAX
FIREFIGHTER'S LOCAL 656
HSA BANK
IBEW LOCAL 997
JOHN HANCOCK LIFE INSURANCE
CO
LEOFF
MISSION SQUARE-P/R WIRES
OFFICE OF SUPPORT
ENFORCEMENT
PERS
Description
AFLAC SUPP INSURANCE PREM
AFLAC SUPP INSURANCE PREM
PAYROLL SUMMARY
PAYROLL SUMMARY
Case #21-10696
PAYROLL SUMMARY
PAYROLL SUMMARY
PAYROLL SUMMARY
PAYROLL SUMMARY
PAYROLL SUMMARY
PAYROLL SUMMARY
Pensioner's P/R Tax
PAYROLL SUMMARY
PAYROLL SUMMARY
PAYROLL SUMMARY
PAYROLL SUMMARY
PAYROLL SUMMARY
PAYROLL SUMMARY
PAYROLL SUMMARY
PAYROLL SUMMARY
PAYROLL SUMMARY
PAYROLL SUMMARY
PAYROLL SUMMARY
PAYROLL SUMMARY
POLICE ASSOCIATION PAYROLL SUMMARY
UNITED WAY (PAYROLL) PAYROLL SUMMARY
WSCCCE AFSCME AFL-CIO PAYROLL SUMMARY
Division Total:
Department Total:
Payroll Clearing Fund Total:
Total for Checks Dated Between Apr 8, 2023 and Apr 21, 2023
Account Number
920-0000-231.53-10
920-0000-231.53-10
920-0000-231.54-40
920-0000-231.53-40
920-0000-231.56-90
920-0000-231.52-20
920-0000-231.52-20
920-0000-231.52-20
920-0000-231.50-10
920-0000-231.50-10
920-0000-231.50-10
920-0000-231.50-10
920-0000-231.50-20
920-0000-231.54-30
920-0000-231.53-11
920-0000-231.53-12
920-0000-231.54-20
920-0000-231.52-25
920-0000-231.51-21
920-0000-231.52-10
920-0000-231.56-20
920-0000-231.51-10
920-0000-231.51-11
920-0000-231.51-12
920-0000-231.55-10
920-0000-231.56-10
920-0000-231.54-40
Amount
$134,509.80
744.74
744.74
530.00
2,072.93
358.00
(870.33)
870.33
25,867.24
(751.15)
751.15
81, 556.22
200.00
101,079.98
2,761.25
75.00
321.93
1,747.08
1,645.22
33, 308.22
30,894.15
1,116.83
624.10
16,311.34
84,207.32
373.00
190.00
6,479.30
$393,208.59
$393,208.59
$393,208.59
$2,560,106.38
Page 23 of 23 Apr 26, 2023 1:53:34 PM
May 2, 2023 E - 23
POR-TANGELES CITY COUNCIL
WASH I N G T O N, U.S. MEMO
Date: May 2, 2023
To: City Council
From: Calvin Goings, Assistant City Manager
Todd Weeks, Information Technology Manager
Subject: IBM iSeries Server Replacement
Summary: The City's IBM iSeries hardware that is utilized for the City's Enterprise Resource Planning
system is past the expected life -cycle and is in need of replacement. This system is planned for replacement
this year due to the criticality of keeping the system fully functional. A quote was requested and received
for this replacement under the Washington State NASPO Contract #015815 from Converge Technology
Solutions in the amount of $74,606.21 plus tax.
Funding: Funds are available in the Information Technology budget in the amount of $74,606.21 plus tax
for this purchase.
Recommendation: Approve the purchase of IBM iSeries Hardware from Converge Technology
Solutions in an amount not to exceed $74,606.21 plus tax and allow the City Manager to make minor
modifications to the contract as necessary.
Background / Analysis: Funding Overview: The City utilizes IBM iSeries hardware and software
for current Enterprise Resource Planning software delivery. The expected life cycle is 5-7 years, and the
current system is now eight (8). Due to the critical nature of this hardware and software it is necessary to
replace this system this year in order to maintain a functional Enterprise Resource Planning system.
Staff has obtained a quote from Converge Technology Solutions for the replacement of this system
through the Washington State NASPO Contract #015815 in the amount of $74,606.21. Current estimates
indicate there is a 6-8-week lead time in obtaining this hardware for installation.
Funding: Funds are available in the Information Technologies budget in the amount of $74,606.21 plus
tax for this purchase.
May 2, 2023 E - 24
POR-TANGELES CITY COUNCIL
WASH I N G T O N, U.S. MEMO
Date: May 2, 2023
To: City Council
From: Mike Healy, Interim Director of Public Works & Utilities
Subject: Equipment Purchase — WWTP Primary Clarifier Sludge Piping Procurement
Summary: The Wastewater Treatment Plant (WWTP) Primary Rectangular Clarifier was built roughly
thirty years ago. All the existing sludge pump discharge pipe and components date to the original
construction. After this many years of constant service, the system has become severely worn and prone
to failure due to the abrasive characteristics of the primary sludge flow. Staff solicited bid for the
replacement parts and seek approval to award to the sole bidder Ferguson WaterWorks.
Funding: The funding for this procurement is available in the 2023 WWTP Capital Equipment Budget
Account # 403-7480-594-6410 which includes sufficient resources to fund the cost of this procurement.
Recommendation: Approve the procurement of pipe and components to the low bidder Ferguson
WaterWorks for the not to exceed bid price of $25,736.61 (contract MEC-2023-14)
Background / Analysis: The WWTP Primary Rectangular Clarifier is a critical component of the
WWTP process. The settling process that takes place within the clarifier provides initial treatment of
incoming flow. It also serves to remove grit and inorganics from the treatment process. Because of this
harsh environment the pipe is specially constructed to handle extremely abrasive conditions. This type of
pipe of must be pre-cut and glass lined to a custom fit for each application.
Replacement of existing pipe is needed due to decades of use. Replacement of existing pipe with anything
other than the proper glass lined system will only lead to increased frequency of failure and additional
cost.
This is a "parts only" procurement as the installation will be accomplished by Treatment Plant staff at a
time when flows are reduced, and the Clarifier can be taken offline.
Funding Overview: Funding for this procurement is available in the 2023 WWTP Capitol Equipment
Budget Account # 403-7480-594-6410 which includes sufficient resources to fund the cost of this
procurement.
May 2, 2023 E - 25
POR-TANGELES CITY COUNCIL
WASH I N G T O N, U.S. MEMO
Date: May 02, 2023
To: City Council
From: Mike Healy, Interim Director of Public Works & Utilities
Subject: Payment of Large Energy Conservation Incentive
Summary: The purpose of this memo is for the City Council to authorize a large energy conservation
incentive payment for the installation of energy efficient lighting at the McKinley mill. Port Angeles
participates in the Bonneville Power Association (BPA) energy efficiency program and as such this
payment would be paid by the City and then reimbursed by BPA.
Funding: No net impact. Through the BPA energy efficiency program, the City would pay the incentive
to the owner and would then be reimbursed in full by BPA.
Recommendation: Authorize the City Manager to approve an energy incentive payment to McKinley
paper mill in the amount of $63,028.
Background / Analysis: The City of Port Angeles participates in the BPA energy efficiency program.
This funding provides the City the opportunity to offer all types of energy conservation programs for
residential, commercial, and industrial electric customers. This includes energy efficient lighting retrofits,
reduced cost energy efficient heat pumps for low-income rate payers, and process efficiency studies and
implementations for industrial customers, as a few examples.
As a part of this program, McKinley paper mill replaced their outdated lighting fixtures with high
efficiency lighting. Using the BPA calculation methodologies, McKinley is eligible for a $63,028
incentive payment.
This payment is not different from other energy efficient incentive payments and would have no net
financial impact to the City.
Funding Overview: No net impact. Through the BPA energy efficiency program, the City would pay
the incentive to the owner and then would be reimbursed by BPA.
May 2, 2023 E - 26
P-Q-R-TANGELES
CITY COUNCIL
WASH I N G T O N, U.S. MEMO
Date: May 2, 2023
To: City Council
From: Nathan West, City Manager
Bill Bloor, City Attorney
Abbi Fountain, Human Resources Manager
Subject: City Council Compensation
Summary: At the April 18, 2023, Council meeting, staff presented three requested proposed ordinances
for increasing the salaries of the City Council members. Following discussion, Council instructed staff to
prepare an ordinance for consideration at a future Council meeting that includes changes to Council
compensation to include, doubling the current monthly compensation, adding a provision for an
automatic set yearly increase, and adding a "per diem stipend" for travel of $200.00 per day.
Funding: The City Council budget currently includes $56,800 for compensation. The cost to double the
current monthly amounts is an annual increase of $51,800. Travel per diem reimbursement will be
included in the City Council's yearly travel and training budget. This increase will be offset through a
combination of allocated costs to utilities for services provided by Council members and General Fund
tax funds. Recognizing that if Council chooses to incorporate an annual increase in perpetuity, staff has
provided a picture of budget impacts over time in a table attached to this memorandum.
Recommendation:
1. Conduct the first reading of the ordinance amending City Council compensation; and
2. Continue this item to the May 16`h meeting.
Background / Analysis:
During the March 7, 2023, City Council meeting, Council discussed options for increasing compensation
for Council members elected in the future and directed staff to prepare ordinances with several options,
including:
• Change from a monthly fixed amount to an hourly amount.
• Double the current monthly fixed amount.
• Increase compensation to an equivalent amount as compared to similar size cities with Council -
Manager form of government.
• Option to add a travel "stipend" to any of the above options.
At the April 18, 2023, meeting, staff presented Council with the requested proposed ordinances for
increasing the future compensation to City Council members. Following discussion, Council instructed
staff to prepare a proposed ordinance with new salaries to include:
• Doubling the current monthly compensation.
• A provision for an automatic set yearly increase
• A "per diem stipend" for travel of $200.00 per day.
May 2, 2023 G - 1
Attached is an ordinance for council consideration. It outlines the Council's desire to double the current
monthly stipend amounts to $1,100 for Council members, $1,200 for the Deputy Mayor and $1,300 for
the Mayor.
The ordinance also includes a provision that sets an automatic yearly increase. As is done with other City
compensation, staff reviewed the All -City Average Consumer Price Index (CPI) from 2003-2023, the
average annual cost of living increase per year was approximately 2.5%. This data would suggest a yearly
increase of 2.5% similar to the 20-year average of the All -City CPI; however, the ordinance draft leaves
the percentage increase per year blank to allow Council flexibility when determining this increase.
The ordinance also includes the ability to receive a travel reimbursement. Based on further research, Staff
recommends the utilization of reimbursement on a travel form rather than through a stipend. Typically,
travel expenses, such as meeting/conference registration, meals, and lodging are paid directly by the City.
In the case where a Council member pays for travel expenses out of their own pocket, they are reimbursed
for meals, miles driven, and lodging based on the Internal Revenue Service guidelines regarding travel
reimbursements.
Additionally, as directed by Council, this draft ordinance outlines the ability for a Council member to
receive reimbursement for time spent at a meeting or conference through the travel reimbursement at a
rate of $200.00 per meeting/conference with a maximum allowable attendance per Council member of
five (5) per year. Additionally, this process includes the requirement for City Council approval of all
travel requests. Note, however, it is the opinion of the Legal Department that this provision may be
viewed as invalid because it violates the rule that City Council compensation must be a fixed amount that
cannot vary during a Council member's term, and for that reason, this component of compensation is
highlighted in gray in the draft ordinance. In this regard, it is important to note that this is a rule that
applies to the compensation of municipal Council members. Other governmental entities, such a port
districts for example, are governed by different rules. For that reason, City Council members cannot have
compensation that is exactly equivalent to the compensation of port commissioners. This is the reason
why staff is recommending that Council members be reimbursed for travel expense rather than receive a
travel stipend.
Funding Overview: The City Council budget currently includes $56,800 for compensation. The cost to
double the current monthly amounts is an annual increase of $51,800. Travel per diem reimbursement
will be included in the City Council's yearly travel and training budget. This increase will be offset
through a combination of allocated costs to utilities for services provided by Council members and
General Fund tax funds. Recognizing that if Council chooses to incorporate an annual increase in
perpetuity staff has provided a picture of budget impact over time in a table attached to this memorandum.
Attachment:
City Council Compensation Budget Estimates
Ordinance amending City Council compensation
May 2, 2023 G - 2
CouncilCity • .- •Budget
a 2.5% Increase
Budget
Yearly
Amount Percentage
Year
Amount
Chan a Change
2023 Budget
$ 56,700
$ -
0.0%
2024 - Est.
89,200
32,500
57.3%
2025 - Est.
91,400
2,200
2.5%
2026 - Est.
119,100
27,700
30.3%
2027 - Est.
122,100
3,000
2.5%
2028 - Est.
125,200
3,100
2.5%
2029 - Est.
128,300
3,100
2.5%
2030 - Est.
131,500
3,200
2.5%
2031 - Est.
134,800
3,300
2.5%
2032 - Est.
138,200
3,400
2.5%
2033 - Est.
141,700
3,500
2.5%
10 Year Total Impact
85,000
149.9%
2034 - Est.
145,200
3,500
2.5%
2035 - Est.
148,800
3,600
2.5%
2036 - Est.
152,500
3,700
2.5%
2037 - Est.
156,300
3,800
2.5%
2038 - Est.
160,200
3,900
2.5%
2039 - Est.
164,200
4,000
2.5%
2040 - Est.
168,300
4,100
2.5%
2041 - Est.
172,500
4,200
2.5%
2042 - Est.
176,800
4,300
2.5%
2043 - Est.
1 181,200
1 4,400
1 2.5%
20 Year Total Impact
1 124,500
1 219.6%
May 2, 2023 G - 3
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, establishing
salaries and benefits for the City Council of the City of Port Angeles
repealing Ordinance No. 3153.
WHEREAS, the City of Port Angeles is classified as a non -charter code city and
operates under the authority of Title 35A RCW; and
WHEREAS, Article XI, Section 8 of the Washington State Constitution provides
that an increase or reduction in the compensation of elected municipal officials shall not
become effective during the terms of the current council members; and
WHEREAS, the City Council desires to address the compensation of elected
municipal officials in an orderly fashion;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT
ANGELES DO HEREBY ORDAIN AS FOLLOWS:
Section 1. Section 2.02.020 PAMC is repealed in its entirety.
Section 2. Effective January 1, 2024, a new Section 2.02.020 is adopted that will
read as follows:
A. Effective January 1, 2024, and for the duration of the council member's current
term of office, the salary for a council member whose term of office began prior to January 1,
2024 shall remain as follows:
1. The Mayor shall receive $650.00 per month;
2. The Deputy Mayor shall receive $600.00 per month;
3. All other City Council members shall receive $550.00 per month.
B. Effective January 1, 2024, the salary for a council member whose term of which
office began on or after January 1, 2024, shall be as follows:
1. The Mayor shall receive $1,300.00 per month;
2. The Deputy Mayor shall receive $1,200.00 per month;
1
May 2, 2023 G - 4
3. All other City Council members shall receive $1,100.00 per month.
C. Effective January 1, 2024, council members shall be eligible to receive a per
diem stipend of $200 per day for out-of-town travel for events related to their work as council
members. To be eligible for a stipend, a member's participation in an out-of-town event must
be explicitly approved by City Council prior to the attendance at the event. The request for the
per diem stipend will be made on a form to be designed by the Department of Finance. *
* See opinion of Legal Department
D. Beginning January 1, the annual salary for City Council members shall increase
by percent, and thereafter the annual salary for Council members shall increase by that
same percentage amount on January 1 of every year after 2026.
10
D. City Council will review the salaries of Mayor, Deputy Mayor and City Council
777
members, the per diem sti , and the amount or amounts of the annual increases during each
odd -numbered year, beginning in 2025, and may make adjustments to those salaries, Ole per
diem stipend, and amounts of yearly increases as may be reasonable and necessary.
Section 3 - Corrections. The City Clerk and the codifiers of this ordinance
are authorized to make necessary corrections to this ordinance including, but not
limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering,
section/subsection numbers and any references thereto.
Section 4 - Severability. If any provisions of this Ordinance, or its application to any
person or circumstances, are held invalid, the remainder of the Ordinance, or application of the
provisions of the Ordinance to other persons or circumstances, is not affected.
2
May 2, 2023 G - 5
PASSED by the City Council of the City of Port Angeles at a regular meeting of
said Council held on the day of , 2023.
Kate Dexter, Mayor
APPROVED AS TO FORM:
William E. Bloor, City Attorney
ATTEST:
Kari Martinez -Bailey, City Clerk
PUBLISHED: , 2023
By Summary
May 2, 2023 G - 6
��
P-Q-R-TANGELES
CITY COUNCIL
WASH I N G T O N, U.S. MEMO
Date: May 2, 2023
To: City Council
From: Mike Healy, Interim Director of Public Works & Utilities
Brian Smith, Police Chief
Nathan West, City Manager
Subject: Clallam County/City of Port Angeles Joint Public Safety Facility, Authorization to
proceed with facility design agreement with OAC, Inc. at a contractual cost of
$1,900,000.00.
Summary: The purpose of this memo is to receive City Council approval to join along with the
Clallam County Board of Commissioners in approving an agreement with OAC, Inc. for architectural
and engineering services required for the design of the Joint Public Safety Facility. Design services,
also referred to as Phase IIb in Exhibit A, will proceed with the County and City sharing costs equally
for these services at a contractual cost of $1,900,000.00.
Funding: Funding to proceed with this activity will come from current and future grant resources
dedicated to the design and construction of this project.
Recommendation: Approve and authorize the City Manager to sign agreement(s) on behalf of the
City of Port Angeles including an amendment to the 2022 Management Agreement for the Joint Public
Safety Facility resulting in the advancement of design services by OAC, Inc. for an amount not to
exceed $1,900,000.00 for design of the Joint Public Safety Facility.
Background / Analysis: Clallam County and the City of Port Angeles have embarked on a joint effort
to construct a Joint Public Safety Facility to address the need for improved emergency response
capabilities and to address the critical need to relocate this essential public safety infrastructure to a less
vulnerable location.
On April 10, 2023, the City Council met jointly with the Clallam County Board of Commissioners and
agreed to purchase land for the development of the Clallam County Joint Public Safety Facility. Property
sale documents were executed the week of April 24t` and the final closing is scheduled to take place on
May 2nd. Now that site selection and purchase has been completed and secured, the next systematic step
toward advancing this project is the commencement of detailed architectural and engineering design
services as described in Exhibit A.
On April 20, 2023, City Staff met with County Officials to discuss next steps in the project. These steps
included the need to amend the Management Agreement to incorporate the latest design cost estimates,
the transition of project management, and the consideration of a Design Build or General Contractor/
Construction Manager (GCCM) approach to project execution. Steve Burke, Executive Director of the
Shore Aquatic Center, will make a short presentation on the pool's experience with GCCM and Design
May 2, 2023 I - 1
Build alternatives. Key opportunities for Council and Commission to weigh in on project development
were also discussed.
In order for both City and County actions to most closely align, the County plans to have these same
considerations presented at a work session on May 1st, City Council presentation and action on May 2°d
and County action on May 8t''
As noted in the Scope of Work statement, there are various presentations allotted for at each of the
systematic stages of design (schematic, design development and final design or roughly the 90% level). It
is the goal, as a design update at each of these points, to reserve for the City Council a presentation by the
design team to ensure that Council remains abreast of the project's progress as it proceeds.
Although the facility is designed to the LEED Silver design standard characteristics, City and County
staff have already traded information and ideas that would generally fall into the project design element
that reflects the City's Climate Resiliency Plan. Examples of these element considerations are maximum
use of solar, pervious pavement opportunities to aid with stormwater, High Energy Efficiency HVAC
with computer driven temperature control, and a landscape plan that does not require high water use once
the trees/plantings are established. As design develops, staff from both agencies will continue to offer
suggestions to the design team that will lead to a facility that we can all be proud of from functionality,
cost of operation and climate resilient perspectives.
Funding Overview: Funding to proceed with this activity will come from currently secured and future
grant resources dedicated to the design and construction of this project. A detailed funding scenario is
included within the March 31, 2023, Project Memorandum attached hereto.
Attachment: Clallam County Memorandum to County Commissioners
May 2, 2023 1-2
Item summary:
❑ Call for Hearing
❑ Resolution
❑ Draft Ordinance
AGENDA ITEM SUMMARY
(Must be submitted NLT 3113M Wednesday for next week agenda)
Department: Sheriff/Emergency Management
WORK SESSION x Meeting Date: 5-1-23
REGULAR AGENDA x Meeting Date: 5-8-23 (if necessary)
Required originals approved and attached? x
Will be provided on:
x Contract/Agreement/MOU - Contract # 817-22-08/817-22-06
❑ Proclamation
❑ Final Ordinance
Documents exempt from public disclosure attached: ❑
Executive summary:
❑ Budget Item
❑ Other
This submission involves the Joint Public Safety Facility (JPSF) or "New EOC" project as it is
sometimes referred to. In partnership with the City of Port Angeles, we have located and secured
property for the facility and are preparing for the next steps. There are several matters to be
presented to the commissioners related to this project:
The first involves discussion on an alternative in project delivery called General
Contractor/Construction Manager. General Contractor/Construction Manager (GCCM) is a
legislated public works project delivery method available to all approved public bodies in
Washington. It is an alternative to traditional design -bid -build construction. In GCCM, a
qualified contractor is selected, and provides pre -construction services during the design
phase of a project and acts as the general contractor and construction manager during the
construction phase. This opening topic will be a presentation on the details of this process.
Steven Burke, who was instrumental in the recent William Shore Pool Project will be present to
discuss the pool construction which utilized the GCCM process. John Rupp, Director of
Engineering, and Stacy Shewell, Director — Alternative Delivery Lead, for OAC Services, the
contracted designer of this project will also be available to explain the GCCM process.
The second point is a presentation requesting to proceed with the JPSF Project detailed design
phase. With the recent property acquisition with the City of Port Angeles, the JPSF Project is
ready to go to full detailed site and facility design work. Project leaders are requesting that
Clallam County, and our partners at the City of Port Angeles, authorize obligation of up to $1.9
million for this next step, referred to as Phase IIb. Further, it is recommended that, if
approved, the county will modify the existing contract with OAC Services Inc. for the
performance of Phase IIb scope of work that is attached and part of the Memorandum from
* Work Session Meeting - Submit 1 single sided/not stapled copy Agenda Item Summary 5-1-23_OAC Comments
** Regular Meeting — Submit 1 single sided/not stapled copy and originals (1 or 3 copies) Revised: 3-04-2019
Questions? Call Loni Gores, Clerk of the Board, ext 2256
May 2, 2023 1-3
Project Manager Dale Jackson of Jackson and Associates, dated 31 March 2023. The
memorandum includes an outline for the Scope of Work for OAC in Phase IIb or detailed
design. Dale Jackson will be present at the meeting and will give a Power Point presentation
to walk through the status of the project.
Third is addressing the language in the JPSF agreement between Clallam County and the City
of Port Angeles, and the Personal Services Agreement with OAC, particularly in two points:
o 1) addressing the Phase II limitations of costs for property acquisition and detailed
design. While the cost for property procurement was less than the stated $350,000 for
each entity, the $650,000 expenditure by the County and the City will be lower than
the expected $1.9 million total cost for detailed design.
o 2) the addition of the Phase IIb scope of work addendum to the agreement. This may
address the choice to utilize the GCCM process as well.
o 3) specific identification in the JPSF Agreement and Scope of Work of meetings at
Design Development and Construction Document phases for a presentation at a City
Council Work Session
Budgetary impact: (Is there a monetary impact? If so, are Funds for this already allocated or is a budget change necessary? If
this is a contract and a budget change is necessary, the budget change Form must be submitted with the item at work session and for the
regular agenda) If a budget action is required, has it been submitted and a copy attached? ❑
The costs discussed within this agenda item summary are within the 2023 Capital Budget for this
project. The Project has a complete Finance team which includes the County CFO Office and will be
keeping an eye on the cash flow projections to actuals and will bring any necessary budget impacts
forward to the BOCC, if needed in the future
Recommended action: (Does the Board need to act? If so, what is the department's recommendation?)
The $1.9 million cost for the detailed design phase can be authorized by the commissioners provided
they agree to the scope of work in Phase IIb and the City of Port Angeles agrees as well. It is
recommended that the next phase be approved.
Timely decision on the GCCM process will: expedite contractor -related activity on the project, increase
quality and cost certainty, and reduce project and schedule risk.
Commissioner approval to amend the Phase II cost ceilings in the agreement with the City of Port
Angeles.
* Work Session Meeting - Submit 1 single sided/not stapled copy Agenda Item Summary 5-1-23—OAC Comments
** Regular Meeting — Submit 1 single sided/not stapled copy and originals (1 or 3 copies) Revised: 3-04-2019
Questions? Call Loni Gores, Clerk of the Board, ext 2256
May 2, 2023 1-4
County Official signature & print name: Ron Cameron
Name of Employee/Stakeholder attending meeting: Ron Cameron, Dale Jackson,
representatives from the City of Port Angeles, John Rupp, OAC Services.
Relevant Departments: Emergency Management. Facilities. Finance. City of Port Angeles.
Date submitted: April 26, 2023
* Work Session Meeting - Submit 1 single sided/not stapled copy Agenda Item Summary 5-1-23_OAC Comments
** Regular Meeting — Submit 1 single sided/not stapled copy and originals (1 or 3 copies) Revised: 3-04-2019
Questions? Call Loni Gores, Clerk of the Board, ext 2256
May 2, 2023 1-5
JACKSON & ASSOCIATES
�._ consvltingsurlces
MEMORANDUM
31 March 2023
Re: Recommendation to Proceed with JPSF Project Detailed Design Phase
To: Clallam County Board of Commissioners, and
City of Port Angeles City Council
From: Dale Jackson, JPSF Project Manager
cc: Brian King, Clallam County Sheriff
Ron Cameron, Clallam County Undersheriff
Nathan West, City Manager, City of Port Angeles
Brian Smith, Police Chief, City of Port Angeles
ACTION REQUESTED:
The Clallam Joint Public Safety Facility (JPSF) Project is ready to proceed with
full detailed site and facility design work (project Phase IIb). JPSF project
management is requesting that Clallam County (County) and the City of Port
Angeles (City) authorize obligation of up to $1.9 MM of funds for Phase IIb work.
It is further recommended that the County enter into contract with OAC, Inc.
for performance of the project Phase IIb scope of work attached hereto as
Exhibit A, with the City agreeing that it will reimburse the County for up to fifty
percent of the cost of contract performance.
Approval of this request will allow the County, in conformity with its JPSF Project Management
Agreement, to formally begin Phase Ilb, "Detailed Design" of the JPSF Project., The City and
County may be eligible to receive reimbursement for up to one half of the cost of detailed design
from funds appropriated by the Washington State Legislature in 2021 and 2022 for project
t In October, 2022, the City and County entered into a project "Management Agreement" the purpose of which is, inter
alia...... to assure JPSF project responsibilities for Phase II [of the project] are clearly stated and mutually understood."
The Management Agreement also provides that the City and County will, with limitations, equally share the cost of
architectural and engineering services for producing a facility detailed design, as well as the cost of real property
acquisition for a construction site. Since the Management Agreement expressly limited each party's funding obligation
of $650,000 for "design," and it may be necessary to expend a total of $1,900,000 on design before receiving
reimbursement from State appropriated funds, the City and County may want to amend the limitation clauses of the
Management Agreement when granting approval to proceed with Phase IIb.
MEMORANDUM — JPSF FUNDING — JPSF, March 31, 2023 Page 1
May 2, 2023 1-6
construction.2 Utilizing these previously appropriated funds for design and construction versus
exclusive use for construction as originally proposed will require approval of the Legislature.3
BACKGROUND:
In 2018, Clallam County and the City of Port Angeles embarked on a joint project to build new
infrastructure necessary to address a crucial need to relocate vulnerable public safety facilities. The
City and County realized that critical public safety functions are currently housed in facilities that
are inadequately sized, and are likely vulnerable to destruction in the event of a major manmade or
natural disaster. To address the recognized need, and to the extent possible, neutralize seismic and
other vulnerabilities, the partners agreed to undertake a project to build a new Joint Public Safety
Facility (JPSF) in a stable and secure location.
The project's proposed JPSF will house the County's emergency management functions, including
an Emergency Operations Center (EOC) and the community's 911 telephone answering point and
public safety dispatch facility known as PenCom Center that is operated by the City. Formal project
planning activities began in January 2019 when a decision was made to execute the project in three
distinct phases. A Phase I consisting of preliminary facility design, a Phase II encompassing the
facility full detailed design including construction document production, and a Phase III overseeing
and managing facility construction and commissioning. Also, at this early stage an RFQ solicitation
process resulted in selection of OAC, Inc. of Seattle, Washington as best qualified to perform
architectural and engineering services for the project.
Project Phase I, produced a facility conceptual design and was completed in October 2020 at a cost
of approximately $110,000. To foster flexibility and efficiency, at its beginning in 2021, Phase II
was divided into two subphases. Phase IIa activities, which included proposed construction site
selection, site environmental, geotechnical, cultural resources and SEPA evaluations, a site physical
survey, and site civil engineering master planning (i.e., site layout) was substantially completed in
mid -March, 2023 at a cost of approximately $130,000.4
2 The Washington State Legislature has appropriated a total of $1.7 MM of funding under the State's Local Community
Projects program, to support construction of the JPSF. See Substitute Senate Bill 5651, 67th Washington State
Legislature, 2022 Regular Session, March 9,2022, pg. 35. Normally, funds appropriated in this manner must be
obligated during the fiscal biennium in which appropriated. While the current biennium will end on June 30, 2023, in
order to prevent loss of the funding a formal request has been made through the Washington Department of Commerce
(the grant's administering agency) to roll over the funds into the 2023-2025 biennium. While roll over requests are
generally approved by the Legislature, such approval is discretionary. To the extent that the City and County are able
to make reimbursable JPSF expenditures, they would be prudent to do so as soon as possible.
3 The language of the original Local Community Project funding request submitted to Representative Tharinger's office
stated that the City and County would bear the cost of facility design and funds approved by the legislature would be
used exclusively for construction activities. Since that time, $3 MM of federal construction funding has been
appropriated and $5.7 MM of additional State construction funding has been proposed by the Legislature, making it
more desirable and practical to use some of the previously appropriate State funds for design. A formal request for
reprogramming of the funding is being prepared, and approval can reasonably be expected according to the State Dept.
of Commerce.
4 Includes Phase IIa and site chemical assessment activities.
MEMORANDUM — JPSF FUNDING — JPSF, March 31, 2023
Page 2
May 2, 2023 1-7
The project is now ready to move into Phase Ilb during which the actual detailed design and
construction documentation preparation will occur. Phase Ilb will consist of three major stages.
During the first stage, a schematic design of the JPSF will be developed. During schematic design
the general features and floor plan of the building will be initially established, a full site plan will be
developed, and a preliminary equipment and fixed furnishings layout determined. During the next
stage known as design development, the JPSF building's features, functions and layout will be
further developed, adjusted if necessary and then finalized. This stage essentially freezes the design
so that it can be developed into construction documents. The final stage is called construction
document development and is focused on preparing blue prints, building permit applications, and all
other documents necessary to obtain construction bids and allow actual construction to begin.
The Phase IIb costs are currently estimated at $1.9 MM.5 Assuming the requested approval to
contract with OAC is granted, it is anticipated that Phase IIb work could begin in the first week of
May, 2023.E Project Phase IIb is planned to be completed in late 2023 or early 2024.
Project Phase III which will manage the actual facility construction, the procurement and installation
of furnishings, fixtures and equipment, and the final commissioning of the JPSF is scheduled to
begin in early 2024. Phase III is currently planned for completion in early 2025 at a cost of between
$11 and $12 MM. Total Project costs are estimated at between $18 and $20 MM.' The full
construction cost estimate generated in January 2023 is attached thereto as EXHIBT B.
During the past two years, the City and County have considered several prospective sites as locations
for construction of the JPSF facility. See Figure 3 on page 7. Current planning proposes that the
JPSF be constructed on property located in the 2000 block of W. Edgewood Dr. inside the City of
Port Angeles urban growth boundary. See Figure 4 on page 8. The County has initiated acquisition
of the proposed 4 acre site, and a recommendation to proceed with acquisition of that site has been
made based upon completion of due diligence inquiries indicating the site is acceptable in all regards.
A separate memorandum dated March 15, 2023 containing the details of the recommendation to
acquire the site has been previously submitted to the City and County.
Projected project costs and sources of identified funding are set out in Figure 1 below. As of the
date of this memorandum, the State Legislature has appropriated $1,700,000 of funding and the U.S.
Congress has included $3,000,000 of "directed spending" in its FY 2023 Budget to support design
5 Total project costs presented here and in Figure 1 in this memorandum are based on design and construction cost
estimates generated in early 2023. Cost increases over estimates provided in 2020 and 2021 are primarily due to
escalating materials and labor costs, the addition of a solar power generation system to the facility design, and to a lesser
degree increases in construction site civil engineering design costs due to increasing the size of the JPSF propose site
from two to four acres. Design cost savings realized as a result of the late 2022 decision to defer design and construction
of the facility's fire station module to a future project were insufficient to offset other cost increases (reduction in project
building floor space does not result in a linear reduction in design costs).
6 See Figure 2, Project Schedule, on pages 5 and 6 of this memorandum.
7 NOTE that the cost estimates contained herein assume that City utilities (power, water and sewer) will not be extended
to the JPSF site as part of this project during Phase IIb. Doing so would increase total project cost to $ 21 to $24 MM.
Deferring the extension of City utilities during Phase IIb does not preclude doing so in the future and the facility design
can be done in a manner to preserves that option.
MEMORANDUM —JPSF FUNDING —JPSF, March 31, 2023 Page 3
May 2, 2023 1-8
and construction of the JPSF.g The State Legislature is also considering appropriation of an
additional $5,750,000 in its 2023-2025 biennium Budget that would become available this coming
June. Assuming most or all of the funds proposed for inclusion in the State's next biennium are
appropriated, the City and County will prospectively each need to commit to providing a total of
$4.4 MM each to carry the JPSF project through to its conclusion.
FIGURE 1
JPSF Project Cost Estimates and Funding Sources
PROJECTED FACILITY COSTS
(million dollars)
Detailed Design
Construction *
Furniture, Fixtures and
Equipment (FF&E)
Real Estate Purchase
PROJECT TOTALS
* Current Dollars
FUNDING SOURCES
LOCAL
STATE
FEDERAL
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"r.. Total All
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TOTALS
COUNTY
CITY
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$0 95
$1 90
$0 65
$0.65
$0.60
$0.00
$0 60
$0.00 $0 00
$0 00
$5.79
$5.83
$11.62
$2.31
$2.31
$1.10
$2 90
$4.00
$3.00 $0.00
$3.00
$2 65
$2 65
$5 30
$1 25
$1 25
$0 00
$2 80
$2 80
$0 00
$0 00
$0.15
$0.15
$0 30
$0 15
$0.15
$0.00
$0.00
$0.00
$0 00
$9.54
$9.58
$19 12
$4.36
$4.36
$1 70
$5 70
$7 40
$3 00 $0.00
$3 00 19.12
Total City $4 4
Total County $4 4
Total Local = $8 7
Total State = $7.4
Total Federal = $3.0
Red = In Proposed 2023-2025 State Budget legislation
PLEASE NOTE that the estimates presented above are in 2023 dollars and do not include soft costs (e.g., permits, inspections, and sales tax)
or estimates of the effect of inflation. Inflation rates are currently projected to be approximately 7% during the design and construction phase
of the JPSF project.
JPSF detailed design (Phase Ilb), which is the subject of this memorandum requires authorizing
expenditures in the near term, and that is the recommendation of JPSF project management. In order
to proceed with JPSF project Phase IIb, the City and County will each need to commit to jointly
expending up to a total of $1.9 MM for Phase IIb activities during the remainder of 2023 and perhaps
the first quarter of 2024. However, it may be expected that half of those funds will be reimbursed
from existing State appropriations after expenditures are made.
8 The $1.7 MM identified in this paragraph was originally appropriated with a $1.2 MM item in the 2021-2023 State
Budget supplemented by a $500 K item in the 2023 Supplemental Budget These funds are available through the end of
June, 2023. Requests have been made to roll over this appropriation into the 2023-2025 biennium which will almost
certainly occur since the $1.7 MM item appears in both the current House and Senate versions of the Budget for the
upcoming biennium. While the fate of the $5.7 MM currently appearing in the House version of the Budge proposed
for 2023-2025 biennium is less clear, it is likely that at least a significant portion of this appropriation will survive the
House and Senate joint conference process.
MEMORANDUM - JPSF FUNDING - JPSF, March 31, 2023 Page 4
May 2, 2023 1-9
ALTERNATIVES:
JSPF Project management is unaware of any reasonable alternative that might be recommended at
this time. Delaying a Phase IIb funding decision, reducing the scope of the project to reduce costs,
or cancelation of the project are alternatives, but none of these are deemed reasonable as all would
result in overall project cost increases due to delay and inflation, and all would prospectively place
appropriated funding in jeopardy due to delays in obligating that funding.
MEMORANDUM — JPSF FUNDING — JPSF, March 31, 2023
Page 5
May 2, 2023 1 - 10
FIGURE 2
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MEMORANDUM — JPSF FUNDING — JPSF, March 31, 2023
Page 7
May 2, 2023 1 - 12
FIGURE 3
Previously Considered Construction Sites for the JPSF
MEMORANDUM —JPSF FUNDING —JPSF, March 31,2023
Page 8
May 2, 2023 1-13
FIGURE 4
Proposed Construction Site for the JPSF
MEMORANDUM — JPSF FUNDING — JPSF, March 31, 2023
Page 9
May 2, 2023 1 - 14
EXHIBIT A
PROPOSED COST AND SCOPE OF WORK
CLALLAM JOINT PUBLIC SAFETY FACILITY
Project Phase lIb, Detailed Design
MEMORANDUM — JPSF FUNDING — JPSF, March 31, 2023
May 2, 2023 1 - 15
PROJECT DESCRIPTION
CLALLAM COUNTY — JOINT PUBLIC SAFETY FACILITY
DESIGN SERVICES
March 9, 2023
INTRODUCTION
This Phase 2B amendment for final design services follows the Phase 2A work consisting of site selection,
geotechnical exploration, and site master planning for the Joint Public Safety Facility GPSF). The final design
services will include the Emergency Operations Center (EOC) `module' and the 911 Dispatch Center `module'.
The building will be roughly fourteen thousand square feet, located at a newly defined parcel adjacent 2200 W.
Edgewood Dr. in Port Angeles. The existing 911 Dispatch and EOC are nearing the end of their useful service
with respect to size/space and growth capacity. A new facility housing the two services that frequently interact
will maximize resource sharing and available funding to create a robust facility for the community.
A pre -design report of the initial conceptual design for the combined EOC/911 Center/Fire Station on the
subject property was completed by OAC and documented in the Joint Public Safety Building Pre -Design Report
dated October 2020 (Report). This report is the basis for the scope of work identified here.
The JPSF will be designed as a resilient and durable building providing the users an essential facility to
conduct emergency operations and response in support of its citizens and constituent jurisdictions. During
times when the ROC is not activated, the EOC will be designed for flexible use including the hosting of
training events, simulation exercises, and for potential use as a business teleconference facility. The single -
story building is roughly split equally between the EOC and 911 Dispatch Center with a rooftop mechanical
penthouse. As an essential facility, the building and supporting infrastructure will be designed to Risk
Category IV requirements, providing the ability to be immediately operational after a disaster event, allowing
for continuity of operations. The building will include support spaces as outlined in the pre -design report
The project team will work with the stakeholder group, to be identified by the County, to determine the
appropriate provisions of the primary design standard, NFPA 1221. Estimated construction cost for the JPSF
is $12.58 million.
(A) SCOPE OF SERVICES:
The design related work is noted below. Included in this scope of work are the anticipated assumptions. The
noted scope includes work for the following disciplines: Project Management, Architectural, Structural, Civil,
Mechanical, Electrical, Plumbing (MEP), Fire Protection, Audio/Visual, Acoustical, Communications, Building
Enclosure, Landscape Architecture, Survey, Cost Estimating, Geotechnical, Septic Design, Conunissioning, and
LEED Certification Support.
Task 1.0 — Design Management
OAC will provide overall management of the design activities it will perform under this scope of work. During
design, our services will include design coordination, design scheduling, progress meetings, design review,
constructability review, coordination of design comments, and provisional master schedule. Detailed services
include:
May 2, 2023 1 - 16
• Design Phase Coordination — The OAC Project Manager will serve as the overall facilitator in
coordination of OAC's design team activities, provide leadership with respect to the implementation of
design phase procedures, and expedite the flow of information with the County. The Project Manager
will work in concert with the County for approval of design or programmatic changes.
• Design Schedule — Develop the overall Design Schedule identifying key milestone dates to be achieved.
Monitor the schedule and progress of the design and apprise team members when actual or potential
constraints to maintaining the schedule occur and provide recommendations for corrective action.
• Design Progress Meetings — Facilitate design progress meetings in conjunction with the County. These
meetings will serve as a forum for the exchange of information and resolution of design decisions and
will be a point where design progress is reviewed and confirmed.
• Design Review — Coordinate review of in -progress design documents with County reviewers. Reviews
are anticipated to be via electronic documents and will occur using Bluebeam. This review will be
provided at the end of all design milestones (Schematic Design, Design Development, 50%
Construction Documents, 95% Construction Documents). Comments will be provided in writing via
the electronic review session.
■ Active Constructability Assessment — Subject to the preceding paragraph, provide input to County and
the design team relative to value, sequencing of construction, duration of construction of various
building methods, and constructability. This effort will be ongoing throughout the design phase of the
project with additional focus applied at substantial deliverable stages.
• Coordinate Design Comments — Coordinate the flow of information between OAC and the County.
Coordinate the design reviews and compile and expedite the submittal of comments to the design team.
■ Provisional Master Schedule — Develop a provisional master schedule as part of the management plan.
The provisional master schedule will contain projected major milestones to be accomplished by the
Project participants. The provisional master schedule will be expanded as comprehensive critical dates
are defined.
Task 2.0 — Schematic Design
OAC, along with our team partners, will refine the Design Concept developed by OAC for feasibility analysis in
terms of general zoning and building code implications, site placement, vehicular access, building
program/spaces, mechanical/electrical/plumbing/fire/communications/structural systems incorporation,
security, access, operations, and phasing. This information may be used as a tool in the preparation, by others, of
the general cost implications of the proposed Project.
A detailed site survey will be conducted documenting all existing site geometry including existing utilities, grades,
vegetation, finished surfaces, and property details. The survey will be completed utilizing Civil 3D creating a
complete three-dimensional layout of the site.
Following completion of the Schematic Design Phase, an updated and condensed version of the pre -design
report will be prepared for use by the County in pursuit of additional project funding. The report will include a
condensed and detailed description of the pre -design process, description and supporting drawings of the
Schematic Design level documents, and the probable cost statement.
Stakeholder Meetings:
The OAC team will conduct a project kickoff meeting with stakeholders to validate project goals, validate
conceptual design decisions, and validate stakeholder needs including space configuration, structural hardening,
heating and cooling, and power. As part of this kickoff, OAC will participate in a Risk Register Seminar, to be
organized and led by the County, to identify all risks and mitigation for the project. During the Schematic
Design phase, the OAC team will support the County in preparing for a public outreach event. The event will
May 2, 2023 1 - 17
be held in Port Angeles as determined by the County. OAC will provide up to three display boards and
electronic file presentation for the public engagement event. Additionally, OAC will facilitate three stakeholder
meetings, one on -site and two virtual, during the Schematic Design phase to provide an update on design,
address questions, and clarify design direction.
Deliverables anal Services inciud;
■ (1) Risk Register Seminar participation with project stakeholders
• Up to three (3) display boards and electronic file presentation for Public Outreach Open House
■ (1) On -site meeting with design team members and/or project stakeholders
• Develop comment/response matrix for comments on the Schematic Design documents
• Site Survey
• Probable Cost Statement for Schematic Design documents
• Schematic level documents will include:
o Site Plan (Building and major site components, with assistance by Civil/Survey and
Landscape)
o Floor Plans
o Phasing Plan
o Exterior Elevations
o Two (2) Building Sections
o Two (2) Exterior Renderings
o Project Narrative
o Zoning and Building Code Summary
o Outline Specifications (Div. 2-36)
o Structural, MEP, and Landscape plans
Task 3.0 — Design Development
Design Development services will build upon work completed in Schematic Design consisting of preparing
drawings and other documents to fix and describe the size and character of the entire Project as to architectural,
structural, mechanical, electrical, and plumbing systems, materials and other elements, site plan, including
landscape architecture as may be appropriate.
Stakeholder Meetings:
The OAC team will conduct a second project status meeting with stakeholders to validate alignment with
project goals and validate Schematic Design decisions. As part of this status meeting, OAC will participate in a
second Risk Register Seminar to identify all current and new risks and mitigation for the project. Additionally,
OAC will facilitate three additional stakeholder meetings, one on -site and two virtual, during the Design
Development phase to provide an update on design, address questions, and clarify design direction.
Deliverables and Services include:
• (1) Risk Register Seminar participation with project stakeholders
• (1) On -site meetings with design team members and/or project stakeholders
• Develop comment/response matrix for comments on the Design Development documents
• Probable Cost Statement for Design Development documents
• In -process documents (design development level) consisting of the following:
o Code Plans
o Floor Plans
o Exterior Elevations
o Building and Wall Sections
May 2, 2023 1 - 18
o Structural Plans
o MEP Plans
o Communications/Data Plans
o Building Details
o Civil and Landscape Plans and details
o Specifications (Draft Full)
Task 4.0 — Construction Documents
Construction Documents services will build upon work completed in Design Development consisting of
preparing drawings and specifications setting forth in detail the requirements for construction of the Project.
Building Permit Coordination services consisting of preparing submissions, responding to comments, and
revising documents for the purpose of gaining necessary approvals from Building Code authorities.
Stakeholder Meetings:
OAC team will conduct a third project status meeting with stakeholders to validate alignment with project goals
and validate Design Development decisions. As part of this status meeting, OAC will participate in a third and
final Risk Register Seminar to identify all current and new risks and mitigation for the project. Additionally,
OAC will facilitate three additional stakeholder meetings, one on -site and two virtual, during the Construction
Documents phase to provide an update on design, address questions, and clarify design direction.
Deliverables and Services include:
■ (1) Risk Register Seminar participation with project stakeholders
• (1) On -site meeting with design team members and/or project stakeholders
i Develop comment/response matrix for comments on the Construction Documents
6 Probable Cost Statement for Construction Documents
• Documents (permitting/construction level) consisting of the following:
o
Code Plans
o
Floor Plans
o
Exterior Elevations
o
Building and Wall Sections
o
Structural Plans
o
MEP Plans
o
Communications/Data Plans
o
Building Details
o
Interior and Exterior Details
o Finish, Door, and Window Schedules
o Civil and Landscape Plans and details
o Specifications
Task 5.0 — Interior Design and Furniture, Fixtures and Equipment (FF&E)
Interior Design services include working with the County to select, coordinate and specify interior finish
materials. A finish schedule, interior finish board and specifications will be provided for the County's use. This
phase will include up to three (3) virtual meetings with the County over the course of design.
Furniture, Fixtures and Equipment (FF&E) services include working with the County to select, coordinate, and
specify new FF&E items for the overall EOC and 911 modules including reception areas, lobbies, offices, EOC
floor, conference rooms, ARES/RACES, communications rooms, and shared use rooms. We will assist in the
selection process for sizing the EOC and Dispatch floors and associated pathways for servicing dispatch
consoles being specified and procured by others.
4
May 2, 2023 1 - 19
Task 6.0 — Building Commissioning Review
The OAC team will act as the Commissioning Authority (CxA) and will oversee and participate in the
commissioning process to assist in ensuring that the building's commissioned systems are complete, fully
functional and perform in accordance with the project requirements and design intent. The majority of
commissioning activities will be addressed in an amendment as part of the construction related activities. During
design, we will coordinate, lead, review, and oversee the completion of the following commissioning process
activities in preparation for the construction phase:
■ Conunissioning Review of Construction Documents and Back -Check
o Will provide a focused "commissioning review" of the design construction documents. A
commissioning review is intended to provide a detailed review of design drawings and
specifications with a focus on coordination of the commissioned systems and adequacy of
the design for achieving the OPR and BOD requirements. We will also back -check the
review comments in the subsequent design submission.
■ Commissioning Measures / Specifications
o Commissioning measures that are to be included in the construction documents, plans and
specifications requires the outline of commissioning requirements, documentation, and
responsibilities. We will develop and incorporate commissioning specification
requirements into the construction documents specifications.
Task 7.0 — LEED Silver Certification
LEED certification services include the general management and oversight of the LEED certification process.
Specific responsibilities include the registration of the project on behalf of the County, review and verification of
all documentation and online submittals to the USGBC, review of the County's Project Requirements (OPR)
and development of the Basis of Design narrative based on the CPR, arrange and conduct LEED kick-off
meeting in early stages of design to review previously developed preliminary credit scorecard, establish a regular
LEED communication channel with all project team members required to participate, coordinate submittal
items from the design team for certification, and manage the certification process with USGBC.
Task 8.0 — Pilot Infiltration Tests (PIT)
During excavation of the PITS, our representative will collect soil samples at regular depth intervals and keep a
detailed record of subsurface conditions encountered. The PIT excavations will be backfilled using the
excavated material and compacted in lifts using a hoe pack attached to excavator or hand -operated compaction
equipment. We will attempt to minimize disturbance while conducting our explorations; however, we will cause
some disturbance to the ground surface.
The PITS will be performed in general accordance with the procedures for small-scale PITS set forth in the 2014
SWN MWW. The small-scale PIT test requires an excavation of a test pit with minimum base area of 12 square
feet, filling up the excavation with water to a recordable depth, and measuring the rate at which the water
infiltrates into the underlying soil in a series of drain/refill cycles over the "soaking period." The soaking period
can take up to 6 hours, to ensure saturated conditions prior to recording final infiltration rate observations. The
depth of the test pit excavation will typically target the elevation of the planned base of the infiltration facility.
Access to the area around the PIT locations is restricted while testing is in progress. After infiltration testing is
complete, the PITs are excavated deeper and subsurface observations are recorded.
We expect that consultation during and after our subsurface exploration study will be provided at various
intervals, such as after our report is completed, and during final planning and layout of site improvements at the
project site. We include an estimated budget for additional consultation during design and planning below.
5
May 2, 2023 1 - 20
DELIVERABLES:
The following deliverables will be submitted:
• Schematic Design Drawings and Specifications Outline (PDF)
■ Design Development Drawings and Specifications Draft (PDF)
■ 95% Permit Ready Construction Document Drawings and Specification (PDF)
• 100% Issued for Construction Drawings and Specifications
ASSUMPTIONS:
General
• This scope of work is based on the master planning effort, conducted under Phase 2A of this contract.
• Construction support services will be addressed as an amendment to this work during the Construction
Document phase of the design.
■ Revit will be used for documentation purposes.
• EOC design will run parallel to the 911 Dispatch Center design.
• This scope of work will produce Issued for Construction (IFC) documents, following review and
inclusion of any building department permit review.
• The anticipated design schedule provides for an early earthwork package to allow installation of below
grade utilities during optimal weather conditions. The design team will work to achieve this schedule
provided no impacts from other factors beyond our control.
• County to identify each stakeholder necessary for design input. All direction to be from the County
Project Manager.
■ County will provide OAC access to site for conducting engineering assessments and other data
collection as necessary to gather information and produce deliverables.
• Digital photography will be an acceptable form of photo documentation of the project.
• OAC will attend stakeholder meetings in Port Angeles: (1) one design/planning meeting in each of the
SD, DD, and CD phases of design. Each meeting will be scheduled for (8) eight hours, not including
travel time. Additional meetings can be arranged in accordance with our standard rate sheet.
• OAC participation in Risk Register Seminars in each of the SD, DD, and CD Phases of design will be
via virtual video conferencing.
• OAC will conduct (6) six intermediate stakeholder design/planning meetings utilizing video conference
calling. Each meeting will be schedule for (6) six hours. Additional meetings can be arranged in
accordance with our standard rate sheet.
• (1) One round of review comments will be anticipated following each submittal stage, SD, DD, & CD.
All comments will be compiled in a report following the Bluebeam review session and provided to the
County. Included is one week for county review and two weeks to address comments. No comments
will be anticipated following submission of the 100% IFC submittal.
• OAC will generate meeting agendas and minutes for each of the stakeholder meetings and workshops,
documenting items such as decisions made, action items, etc.
• Scheduled certificate of occupancy is April 2025.
• The facility design is based on information developed by OAC in the Report.
■ If a communication tower is required, performance specifications will be prepared and included in the
construction documents. Locations, including the tower, duct banks, etc. will be located on the plans.
■ Project will comply with LEED Silver requirements.
■ Life Cycle Cost Analysis (LCCA) is included as an allowance in the fee estimate. The level of effort to
complete the LCCA will be addressed as an amendment once final systems have been identified.
May 2, 2023 1 - 21
• The County will identify the preferred septic system designer. Design fees for coordination with septic
design are included as an allowance and will be refined once the designer is identified by the County.
• Graphic design, exterior wayfinding, environmental graphics, and hazardous materials consulting are
beyond this scope of work.
• Additional services or those noted as beyond this scope can be performed, if requested by the County,
at our then -current hourly rates.
Architectural
■ OAC will support (1) one public engagement session, to be held in Port Angeles. The County will
facilitate the public meeting with OAC providing support with visual graphics and electronic media as
required. No attendance is anticipated.
• The County will coordinate and facilitate all land use activities.
• Selection of the PenCom dispatch consoles to be located in the Dispatch Floor will be a specialty item
specified and procured by others.
Structural
• All selected systems will use code -compliant detailing that will not require alternate means of
compliance or peer review.
• Seismic bracing of non-structural components to be addressed as an amendment during the DD phase
of design once all non-structural systems requiring bracing have been identified.
• No provision for horizontal or vertical expansion is included at this time.
• All stairs will be designed by a specialty subcontractor and submitted as a deferred design.
• Perimeter fencing to be addressed as a performance specification.
Civil/Survey
• Property delineation or adjustments to property lines will be done by others.
• A topographic survey of the parcel will be provided.
• Infiltration testing/data will be provided by the Geotechnical engineer.
• Design of potential septic system will be coordinated with a consultant identified by the County.
MEP
• As a single -story building, design of stair pressurization systems is beyond this scope.
■ Installation or modification of street lighting and traffic signalization is beyond this scope.
• Photo -voltaic systems are design -built by the equipment supplier as part of the contractor's bid
package. Performance specifications and power supply will be provided by OAC for use by the
supplier. System design will be shown for contractor pricing in the bid package.
• Countertop appliances are assumed for kitchen use. No commercial kitchen elements are considered.
■ All MEP equipment seismic anchorages will be Contractor design -built and submitted as deferred
engineering submittals after all pieces of equipment are finalized and approved by the County and the
design team. The deferred submittal will be prepared by the Contractors Engineer and submitted for
the A/E teams approval. Contractor will be responsible to submit the approved deferred submittal to
the Authority Having Jurisdiction (AHJ) for record as part of the MEP permit if required.
■ Fire protection systems are design -built by the Contractor.
• Fire protection evaluation and review for fit-up/tolerances, is included.
• Water supply to the building will be adequate and not require afire pump. Flow testing or obtaining
flow test information is beyond this scope.
May 2, 2023 1 - 22
Audio Vi ual
• Consulting will be provided for routing and compatibility with future, County procured, customized
integration system in the EOC.
Acoustical
■ Analysis and reports will be provided to comply with permitting requirements.
• Review of MEP systems and finish materials within the EOC and Dispatch room are included.
Communications
• Existing IT systems and information to be provided to OAC for use in design.
• County to provide IT systems requirements for server and other equipment.
• County will promptly respond on inquiries regarding IT system needs and configurations.
• Voice/data infrastructure will be a "home run" Cat6/6A solution (IBD, pending stakeholder input)
from the workstation / displays to the associated telecom room.
• Use of off -the -shelf industry standard components and materials only. This proposal does not include
the development of new products or devices.
Building Enclosure
• Buildings will be constructed as an air -barrier (WSEC C402.5.1) and will be tested (WSEC C402.5.1.2).
■ There are no occupiable rooftop areas.
Landscane
■ Presentation -quality physical and/or electronic models and 3D renderings are beyond this scope.
• Detailed tree retention plans are not anticipated for this project.
• No vegetative roof is anticipated for this project.
Cost Estimating
• Probable cost statements will be generated using the Uniformat Standard.
Geotechnical
• Onsite soils testing for infiltration suitability will be performed to support required infiltration studies.
• County will provide equipment and operator to support excavations in support of infiltration study.
■ If hydrant access is not reasonably nearby, the County will provide a water truck capable of supporting
the water needs of the required tests.
• We assume the PITS will take 2 days to complete; however, if dense glacial till soils are encountered at
the testing depths, then it may be possible to complete both small-scale PITs in 1 day.
SCHEDULE:
The following is a conceptual schedule with durations, to be modified or adjusted with input from the County as
the project progresses.
Notice to Proceed (NTP) Week of April 3`d
Schematic Design Submittal 4 Months
Design Development Submittal 4 Months
Construction Documents/Permitting 5 Months
Site Package CD 4 Months after NTP
3
May 2, 2023 1 - 23
FEE:
OAC shall complete the above -described work for a fee not to exceed the following, which does not include
reimbursable expenses and does not include sales tax:
Phase 2B (Hourly, NTE)
Project Management
$174,600
Architectural
$568,260
Structural
$99,000
MEP/FP
$451,550
Civil/Survey
$46,200
A/V
$16,500
Acoustics
516,500
Building Enclosure
$28,050
Commissioning
$8,250
Communications
$71,330
Cost Estimating
$66,000
Landscape Architecture
$89,100
Geotechnical - Infiltration
$13,860
Septic Design (allowance)
$33,000
Subtotal
$1,682,200
Alternative Services:
MEP LEED Support
$77,000
LEED Consulting
$44,000
LCCA (allowance)
$88,000
Subtotal
$209,000
Total
$1,891,200
May 2, 2023 1 - 24
EXHIBIT B
CONSTRUCTION COST ESTIMATE
CLALLAM JOINT PUBLIC SAFETY FACILITY
January 2023
MEMORANDUM — JPSF FUNDING — JPSF, March 31, 2023
May 2, 2023 1 - 25
Construction Cost Summary
Owner: Clallam County / City of Port Angeles
Project: Joint PenCom & EOC Building
ESTIMATED COSTS SUMMARY
RoEN
ASSOCIATES
March 9, 2023
Item
Description
QTY
UOM
$ / UOM
Cost
1
Joint PenCom & EOC Building (Fire Station Removed)
13,885
BGSF
$591.94
$8,219,090
2
Sitework (Original Improvements)
80,000
SGA
$18.45
$1,475,997
3
Sitework Increase (Removed wl Fire Station)
-
$0
4
Septic System
1
LS
$250,380
5
Comm. Radio Tower
i
LS
$184,575
6
PV Array (125 kW)
1
LS
$461,438
7
PV Battery Storage (100 kW peak, no sun)
1
LS
$246,100
8
General Conditions & Support Services
12
MO
$65,000
$780,000
Total Estimated Construction Cost (Today's Dollars)
$11,617,579
9
Escalation to Midpoint (Q3, 2024)
8.25% on
$11,617,579
$958,450
Total Estimated Construction Cost (Escalated)
$12,576,029
May 2, 2023 1 - 26
N
Roen Associates
500 Union Street, Suite 927
Seattle, WA 98101
Project owner:
Clallam County / City of Port Angeles
Project Name:
Joint PenCom & EOC Building
Project Location:
Port Angeles, WA
Project Start Date:
Q2, 2021
Estimate Date:
March 9, 2023
Clallam County and City of Port Angeles
Joint PenCom and EOC Building
Conceptual Estimate ROM Breakdown
RoEN
A S S 0 C I A T E 5
Architect:
OAC
Project Duration:
12 MO
Building GSF:
13,885
Site GSF:
80.000
BLDG PROGRAM ESTIMATE SUMMARY
PENCOM COMPONTENT
EOC COMPONTENT
TOTAL BUILDING
BGSF
Quantity
Unit
Cost
Total Estimated
Cost
BGSF Unit
Quantity Cost
Total Estimated
Cost
BGSF
Quantity
Unit
Cost
Total Estimated
Cost
No.
Description
A10
Foundations
6,860
$22 61
$156.486
7,025
$22.81
$160,252
13,885
$22.81
$316,740
A20
Basement Construction
6,860
$0 00
$0
$0.00
7,025
$0
13,885
$0.00
$0
B10
Superstructure
6,860
$63 73
$437,177
7,025
$63 73
$447,693
13,885
$63,73
$884,870
B20
Exterior Enclosure
6,860
$83.14
$570,366
7,025
$83.14
$584,084
13,885
$83.14
$1,154,450
B30
Roofing
6,860
$27.97
$191.863
7,025
$27.97
$196,478
13.885
$27.97
$388,341
C10
Interior Construction
6,860
$71.54
$490,793
7,025
$71.54
$502,598
13,885
$71.54
$993,391
C20
Stairs
6,860
$1.80
$12,351
7,025
$1.80
$12,649
13,885
$1.80
$25,000
C30
Interior Finishes
6,860
$20.00
$137.200
7,025
$20.00
$140,500
13,885
$20,00
$277,700
D10
Conveying Systems
6,860
$0.00
$0
7.025
$0.00
$0
13,885
$0.00
$0
D20
Plumbing
6,860
$15.00
$102.900
7,025
$15.00
$105,375
13,885
$15.00
$208,275
D30
HVAC
6,860
$60.00
$411,600
7,025
$60.00
$421,500
13,885
$60.00
$833,100
D40
Fire Protection
6,860
$8.37
$57.422
7,025
$8.37
$58.803
13.885
$8.37
$116.225
D5o
Electrical (PenCom includes Radio Tower)
6.860
$161.95
$1,110,981
7.025
$140.34
$985.899
13,885
$151.02
$2,096,880
E10
Equipment
6,860
$1.08
$7,411
7,025
$1.08 1
$7,589
13,885
$1.08
$15,000
E20
Casework & Furnishings
6,860
$6.81
$46.689
7,025
$6 81
$47,811
13,885
$6.81
$94,500
F10
Special Construction
6,860
$0.00
$0
7,025
$0.00
$0
13,885
$0.00
$0
F20
$0.00
$0.00
$0
Selective Demolition
6,860
$0
7,025
13,885
$0.00
$0
-
Building Contingency & Mark Up
1
$860,512
$846,219
$1,706,731
Building Construction Costs Subtotal
6,860
$669.64
$4,593,753
7,025
$643.05
$4,517,449
13,885
$656.19
$9,111,202
Sitework (incl. contingency & mark up)
6,860
$124.33
$852,931
7,025
$124.33
$873,446
13,885
$124.33
$1,726,377
Construction Costs Total
6,860
$793.98
$5,446,684
7,025
$767.39
$5,390,895
13,885
$780.52
$10,837,579
General Conditions
6,860
$56.18
$385,366
7.025
$56.18
$394,634
13,885
$56.18
$780,000
Construction Contract Total (Today's Dollars)
6,860
$850.15
$5.832,049
7,025
$823.56
$5,785,530
13,805
$836.70
$11,617,579
Escalation
$481,144
$477.306
$958,450
Construction Contract Total (Escalated)
6,860
$920.29
$6,313,193
7,025
$091.51
$6,262,836
13,885
$905.73
$12,576,029
Estimate excludes soft costs such as design fees, permits, testing / inspections, construction change order contingencies, loose fixtures / furnishings and sales lax.
May 2, 2023
1-27
Roen Associates Clallam County and City of Port Angeles
500 Union Street, Suite 927 Joint Public PenCom and EOC (No Fire Station)
Seattle, WA 98101 Updated Concept Estimate
Project Owner: Clallam County / City of Port Angeles Architect:
Project Name: Joint PenCom & EOC Building Project Duration:
Project Location: Port Angeles, WA Building GSF:
Project Start Date: 02, 2021 Site GSF:
Estimate Date: March 9, 2023
RoE 11e r
ASSOCIATES
OAC
12 MO
13,885
See Separate Est
ESTIMATE SUMMARY
Quantity I
Unit of Unit Total Estimated
Measure Cost Cost
No.
Description
A10
Foundations
13,885
BGSF
$22.81
$316,740
A20
Basement Construction
13,885
BGSF
$0.00
$0
B10
Superstructure
13,885
BGSF
$63.73
$884,870
B20
Exterior Enclosure
13,885
BGSF
$83.14
$1,154.450
B30
Roofing
13,885
BGSF
$27.97
$388,341
C10
Interior Construction
13,885
BGSF
$71.54
$993,391
C20
Stairs
13,885
BGSF
$1.80
$25,000
$277,700
C30
Interior Finishes �~
13,885
f
BGSF
$20.00
BGSF
$0.00
$0
D10
Conveying Systems
13,885
D20
Plumbing
13,885
BGSF
$15.00
$208,275
D30
HVAC
13,885
BGSF
$60.00
$833,100
D40
Fire Protection
13,885
BGSF
$8.37
$116,225
D50
Electrical
13,885
BGSF
$98.80
$1.08
$1,371,880
E10
Equipment
13,885
BGSF
$15,000
Casework & Furnishings
13,885
BGSF
$94,500
E20
S&81
F10
Special Construction
13,885
BGSF
$0.00
$0
F20
Selective Demolition
13,885
BGSF
I $D.90
1 $0
Building Construction Subtotal $6,679,472
Design Contingency 15.00%
$1,001,921
Subtotal
$7,681, 393
Contractor Mark Up (Overhead, Profit, Insurance, Bonds, B&O Tax) 7.00%
$537,697
$8.219,090
Subtotal
Escalation to Mid -Point - See Summary
$0
BUILDING GRAND TOTAL
13,885
BGSF 1 $591.94
$8,219,090
Estimate excludes soft costs such as design fees, permits, testing / inspections, construction change order contingencies, loose textures r
furnishings and sales tax.
3
May 2, 2023 1 - 28
Roen Associates Clallam County and City of Port Angeles
500 Union Street, Suite 927 Joint Public Safety Building - Break Out Costs
Seattle, WA 98101 Updated Concept Estimate
ROEN
ASSOCIATES
PROJECT COST BREAKOUTS
Unit of
Unit
Total Estimated
Alt No. Description Quantity
Measure
Cost
Cost
1 Septic System
Additional Mobilization
1
Is
5,000.00
$5,000
Site Demolition & Relocation
Misc. Site Clearing & Grubbing
20,000
sga
1 00
$20,000
Site Earthwork
TESC (includes maintenance)
Grading & Excavation - Allowance
20,000
20,000
sga
0.50
250
$10,000
sga
$50,000
Landscaping
Seeded Lawn over Drain field
20,000
sga
0.50
$10,000
Sanitary Sewer
Septic System - Gravity Fed w/ Drain field
1
Is
$ 100,000
$100,000
SUBTOTAL
$195,000
Contingency
20.00%
$39,000
Markups (Insurance, Bond, OH & P. B&O Tax)
7,00%
$16,380
Escalation to Midpoint (Q3, 2024)
See Summary
TOTAL ESTIMATED CONSTRUCTION COSTS
$250,380
2 Comm. Radio Tower
Electrical / Tele Comm.
Radio Tower
1
Is
$ 150.000
$150,000
SUBTOTAL
$150,000
Contingency
15 00%
$22,500
Markups (Insurance, Bond, OH & P. B&O Tax)
7 00%
$12,075
Escalation to Midpoint (03. 2024)
See Summary
TOTAL ESTIMATED CONSTRUCTION COSTS
$184,575
3 Pv Array
(Electrical
Photovolatic System (including roof racking systems)
125
kW
$ 3,000
$375,000
SUBTOTAL
Contingency
$375,000
15.00%
$56,250
IMarkups (Insurance, Bond, OH & P, B&O Tax)
7.00%
$30,188
(Escalation to Midpoint (013, 2024)
TOTAL ESTIMATED CONSTRUCTION COSTS
See Summary
$461,438
3 Battery Storage
Electrical
1
Is
$ 200,000
$200,000
PV Array Battery Storage (100kW Backup Power)
SUBTOTAL
$200,000
Contingency
15.00%
$30.000
'Markups (Insurance, Bond, OH & P. B&O Tax)
7 00%
$16,100
Escalation to Midpoint (Q3, 2024)
See Summary
TOTAL ESTIMATED CONSTRUCTION COSTS
$246,100
4
May 2, 2023 1 - 29
tiF
PROFESSIONAL
SERVICES AGREEMENT
This Professional Services Agreement ("Agreement") between OAC SERVICES, INC., a Washington
corporation (hereinafter referred to as "OAC") and CLALLAM COUNTY, a political subdivision of the State
of Washington (hereinafter referred to as "Client") whose address is 223 E. 41h Street, Suite 12, Port
Angeles, WA 98362, for the Project identified below.
This Agreement is incomplete without the following attachments:
✓ Exhibit A (GENERAL CONDITIONS)
✓ Exhibit B (OAC SCOPE OF SERVICES AND FEE)
✓ Exhibit C (ADDITIONAL TERMS)
By signing below, Client acknowledges receipt of the foregoing attachments and their incorporation herein
as if fully set forth. This Agreement constitutes the entire agreement between the parties respecting its
subject matter and supersedes all prior and contemporaneous commitments, negotiations, representations
or agreements, whether written or oral, concerning its subject matter.
A. PROJECT:
Project Title: Clailam County & City of Port Angeles Joint Public Safety Facility
Project No. R18-200379.00
Project Address: To Be Determined
Project Description: Emergency Management Facility, 911 Dispatch Center, and Fire Station
B. SCOPE: OAC will perform the services described in Exhibit B (the "Services"). Client will pay for such
Services as described in this Agreement, including Exhibits A and B. Additional Services will be
performed at OAC's then -current hourly rates, subject to the written agreement of both parties'
authorized representatives. OAC's hourly rates are subject to an annual escalation with written notice
to Client.
C. COMPENSATION: The Services, described above, will be compensated by Client at OAC's current
hourly rates up to a Not to Exceed ("NTE") price of $109,993. If compensation is NTE, OAC will acquire
written authorization from the Client prior to proceeding with additional services at OAC's then -current
hourly rates on a time and expense basis or an alternative negotiated fee. Fixed Fee arrangements
shall be compensated as set forth in Exhibit B.
D. SCHEDULE: OAC's performance assumes the following schedule: The term set forth in Exhibit B.
E. AGREEMENT TERM: This Agreement shall be effective upon OAC's receipt of this fully -executed
Agreement and shall terminate not later than twenty-four (24) months thereafter (the "Term"), unless
extended by written agreement.
F, TERMS: In addition to the foregoing, the Parties hereby agree to the following terms:
(1) Additional Terms. The parties hereby incorporate the additional terms contained in Exhibits A, B
and C set forth below, as if incorporated herein in full.
(2) All terms, conditions and obligations of the Agreement remain in full force and effect except as
expressly modified by a fully executed change order.
Professional Services Agreement {1
May 2, 2023 1 - 30
Each individual executing this Agreement on behalf of a Party warrants that he or she is authorized to bind
such Party to this Agreement and its terms_
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the latter date
written below
OAC Services Inc.
Todd Thiel
By'
Title: Pnnc al
Date n7 241 Z 20 Z 2
Approved as to Form.
Clallam County
Insert Name
By:
Title:
Date:
ll
Clallam County
Mark Ozias
By:
C e n,
Title: Clallam Coun Board of Commissioners
Date
Professional Services Agreement 12
May 2, 2023 1 - 31
EXHIBIT A
GENERAL CONDITIONS
Attached behind this cover page.
Professional Services Agreement 13
May 2, 2023 1 - 32
EXHIBIT A
GENERAL CONDITIONS
1. AGREEMENT
These GENERAL CONDITIONS are incorporated into and made part of the Agreement between OAC and
the Client for the Project which, together with the exhibits incorporated on the first page hereof, are
collectively referred to herein as "this Agreement." The titles and headings of this Agreement are
nonbinding
2. EXECUTION
Unless expressly provided otherwise, execution shall constitute OAC's authorization to proceed. The
Parties agree that a photocopy or other signed copy of this Agreement is as effective as the original. The
Parties also agree that this Agreement may be signed in counterparts. The Parties further agree that, for
the purposes of executing this Agreement and any amendments thereto, either party, or both parties, may
execute using an electronic signature authenticated using OAC's then current electronic signature systems
and procedures. Both parties intend that such electronic signatures shall be considered original signatures
and binding for all purposes.
3. PAYMENT
OAC will bill for performance of the Services monthly. Client will pay all charges net 30 days. OAC will
charge Client interest on all past due balances at a rate of 1.5% per month. The Client shall provide
payment for OAC's invoiced amount.
To the extent OAC is called upon to respond to subpoena or other legal proceedings to which OAC is not
a named party, OAC will invoice Client at 1.5 times its hourly rates.
OAC may contract with subconsultants in performing the Services. Subconsultant invoices will be marked
up at cost plus 10%.
OAC will bill all reimbursable expenses with a markup of 8%. Reimbursable expenses include items such
as mileage and travel expenses, reproduction and photographic reproduction
4. CHANGED CONDITIONS
This Agreement may be supplemented, amended or revised only by ray of an instrument signed by both
parties. Should conditions affect OAC's level of effort and/or time required change. OAC will notify Client
and will, as appropriate, propose an equitable adjustment to fee and/or schedule.
S. INDEPENDENT CONTRACTOR
OAC is and will be at all times during the term of this Agi,eerrent an independent contractor and not an
employee, joint venture partner, fiduciary, or associate of Client. To avoid miscommunications, all parties
agree that the Client shall have sole authority to direct OAC and request additional services under this
Agreement. In performing its Services, ❑AC is entitled to rely on the accuracy and completeness of
information supplied by or through the Client.
OAC endeavors to provide continuity of services. Therefore, to the fullest extent permitted by law, Client
agrees not to invite, encourage or otherwise solicit OAC employees to leave OAC's employ during the term
of this Agreement and for a period of one-year thereafter.
6. TERMINATION
a) Termination without cause — Any party may terminate this Agreement without cause and without
liability upon seven (7) days written notice to the other of its intent to terminate without cause. The
parties will deal with each other in good faith during the seven (7) day period. The Client will
compensate OAC for services performed and reimbursable expenses incurred through the date of
termination upon receipt of OAC's invoice.
Professional Services Agreement 14
May 2, 2023 1 - 33
b) Termination with cause - Any party may terminate this agreement for cause effective immediately
upon giving written notice of termination for cause, provided the Party has first given the other
written notice of the default and a reasonable opportunity to cure. Substantial breach of a material
term of this Agreement, including failure to pay a progress payment when due, constitutes cause.
c) Suspension of project — To the extent the Client suspends OAC's services under this Agreement
for a period of more than 30 days, Client shall compensate OAC for the services rendered prior to
the suspension and, upon resumption or termination of OAC's services, Client shall compensate
OAC for the costs incurred associated with the suspension and resumption. OAC endeavors to
minimize such costs and therefore may, without liability and at its sole discretion, reallocate its
resources including employees assigned to the Project to minimize the losses associated with the
suspension.
7. INSURANCE
OAC will maintain the following standard insurance coverage and limits during performance of the services:
a) Workers Compensation: as required by applicable statute.
b) Commercial General Liability: $1,000,000 per occurrence for bodily injury, including death, and
property damage, and $2,000,000 in the aggregate.
c) Automobile Liability: $1,000,000 combined single limit for bodily injury and property damage.
d) Professional liability: $3,000,000 per claim and $5,000,000 in aggregate.
OAC waives all claims for damages against Client to the extent that the damages are covered by
insurance carried by or for the benefit of OAC. Client waives all claims for damages against OAC
to the extent that the damages are covered by insurance carried by or for the benefit of the Client.
Provided, however, that the foregoing waivers shall not apply to the extent that waiver of
subrogation is expressly prohibited by the applicable insurance policy.
e) Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII
f) OAC shall furnish the Client with certificates evidencing insurance and name the Client as
additional insureds, and such certificates shall evidence the insurance requirements of OAC before
commencement of the work.
g) OAC shall provide the Client with written notice of any policy cancellation within ten business days
of their receipt of such notice.
h) Failure on the part of OAC to maintain the insurance as required shall constitute a material breach
of contract, upon which the Client may, after giving fifteen business 14 days notice to OAC to correct
the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connectior. therewith, with any sums so expended to be repaid to
the Client on demand, or at the sole discretion of the Client, offset against funds due OAC from the
Client.
8. OWNERSHIP OF DOCUMENTS AND LICENSE
Technical data means recorded information, regardless of the form or method of the recording, of a scientific
or technical nature. The term does not include computer software or data incidental to contract
administration, such as financial and/or management information.
Unlimited rights means rights to use, modify, reproduce, perform, display, release, or disclose technical
data in whole or in part, in any manner, and for any purpose whatsoever, and to have or authorize others
to do so.
Upon completion of the Services, all documents, exhibits, digital photos, or other technical data produced
by OAC and provided pursuant to this Agreement, with the exception of pre-existing intellectual property or
standard details and specifications regularly used by OAC in its normal course of business, shall, upon
Professional Services Agreement 15
May 2, 2023 1 - 34
payment of all amounts rightfully owed by the Client to OAC, become the property of the Client, for use on
the project which is the subject of this Agreement without representation as to suitability for other uses. The
Client and OAC each have unlimited rights in technical data produced pursuant to this Agreement.
However, any alteration of the documents or technical data, including use of the whole or part of the
documents and not the whole, by the Client or by others acting through or on behalf of the Client, for
purposes outside the scope of this Agreement, will be at the Client's sole risk and Client shall indemnify,
defend and hold OAC harmless from any and all claims, injuries, damages, losses or expenses (including,
without limitation, attorneys' fees) to the extent arising out of a use in violation of this Agreement.
9. SITE VISITSIOBSERVATIONSISAFETY
If the Services include construction observation, OAC will visit the project site at appropriate intervals to
become generally familiar with the progress and quality of the construction work being performed by the
Client's general contractor (the "Contractor") and to determine if the construction work is proceeding in
general accordance with the Contract Documents- OAC is not responsible for construction means,
methods, techniques, sequences or procedures or for safety programs or precautions in connection with
the Contractor's construction work. OAC will endeavor to keep Client informed. OAC is not responsible for
the Contractor's or any third party's acts, errors, or omissions or failure to perform the construction work in
accordance with the Contract Documents.
If the Services include construction management. Client acknowledges that OAC is not the controlling
contractor and that overall control of the work site and site safety practices rests with the Contractor. If
requested as part of its Services, OAC will review safety programs developed by the Contractor for
purposes of coordinating its safety program with those of the others performing work on the Project. OAC's
review and coordination shall not create liability for nor extend to OAC control over or charge of the acts or
omissions of the Contractor, subcontractors, or agents or employees of them, or of any other persons
performing portions of work. OAC will remain responsible for its employees on the jobsite.
If the Services include evaluations or constructability reviews of design documents prepared by others,
OAC's review is in its capacity as Client's adviser and not as a design professional. Such reviews small not
include services which constitute the practice of architecture or engineering and do not relieve the authoring
design professional of its responsibilities for delivering a complete and accurate design.
10. DISPUTE RESOLUTION
Any claim or dispute between the Client and OAC arising under or related to this Agreement (including,
without limitation, the enforceability of this Agreement) that is not resolved by direct discussions is subject
to mediation as a condition precedent to litigation. Unless the parties subsequently agree otherwise in
writing, the mediation will be conducted by a mediator agreed upon by the parties. Any claim or dispute that
is not resolved by mediation may be resolved by the aggrieved party bringing an action in equity or at law
in a court of competent jurisdiction, Any claim or cause of action between the parties arising under, or
related to this Agreement shall be brought within three (3) years of the date on which the claim or cause is
discovered, or should have reasonably been discovered, and will thereafter be barred, provided that nothing
herein shall be construed to extend the applicable statute of limitations.
11. NO THIRD PARTY BENEFICIARIESINO ASSIGNMENT
Nothing contained in this Agreement shall create a contract relationship with a third party or a cause of
action in favor of a third party against the Client or OAC. There are no intended third -party beneficiaries of
this Agreement. !Neither the Client nor OAC may assign this Agreement or any rights or obligations arising
under this Agreement, either during or after performance, without the written consent of the other party.
Consent may be withheld for any reason or arbitrarily. Any purported assignment in contravention of this
prohibition is void_ Client reserves the right to an assignment of OAC's subconsultant agreements including,
without limitation, the geotechnical consultant's contract.
12. NON -WAIVER
The failure of either party to exercise any of its rights under this Agreement for a breach thereof is not
deemed a waiver of any subsequent breach.
Professional Services Agreement 16
May 2, 2023 1 - 35
13. FORCE MAJEURE
OAC shall not be liable for any delays resulting from circumstances or causes beyond its reasonable
control, including, without limitation, fire or other casualty, act of God, strike or labor dispute, war or other
violence, or any law, order or requirement of any governmental agency or authority.
14. SEVERABILITIY AND SURVIVAL
If any provision stated in this Agreement is held unariforceable, all remaining provisions will continue in full
force and effect. Paragraphs 8, 10, 11, 12, 15 and 16 of this Agreement will survive completion of
performance or the earlier termination of this Agreement.
1S. VENUE
This Agreement shall be governed by the laws of the State of Washington; venue shall be in Clallam County,
Washington.
16. LIMITATION OF LIABILITY
The Client agrees to limit the aggregate amount of any damages and/or costs (including attorney fees and
expert witness fees) that the Client may recover against OAC (together with its owners, officers, directors,
employees and consultants) to the Following: the amount of proceeds available. up to a limit of $1,000,000,
at the time the damages and/or costs are paid, under OAC's insurance policy or policies applicable to the
claim being made by the Client or $1,000,000, whichever is greater. The types of claims to which this
limitation applies include, but are not limited to, claims based on negligence, professional errors or
omissions, professional malpractice, indemnity or contribution, breach of contract, and breach of expressed
or implied warranty and strict liability Notwithstanding anything to the contrary herein, this limitation applies
only to the scope of work performed by OAC's geotechnical subcontractor(s) set forth in Exhibit B, hereof
and shall not apply to other scope or future change orders (if any).
Professional Services Agreement 17
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EXHIBIT B
OAC SCOPE OF SERVICES AND FEE
Attached behind this cover page.
Professional Services Agreement 18
May 2, 2023 1 - 37
EXHIBIT "B"
PROJECT DESCRIPTION
CLALLAM COUNTY AND CITY OF PORT ANGELES
JOINT PUBLIC SAFETY FACILITY
EMERGENCY OPERATIONS CENTER / 911 DISPATCH / FIRE STATION
PHASE 2A DESIGN SERVICES
July 19, 2022
INTRODUCTION
Clallam County (County) has requested OAC Services, Inc. (OAC) prepare a scope of work and fee estimate
for Phase 2A of design services associated with construction of a new Emergency Operations Center (BOC),
911 Dispatch Center, and Fire Station. The County will design and construct a roughly twenty thousand square -
foot Joint Public Safety Facility OPSF) at a site to be determined from this phase of work. The City of Part
Angeles (City) will play a Critical role in supporting the design and configurations of the 911 Dispatch Center
and Fire Station. Both the existing FOC and 911 Dispatch are nearing the end of their useful service with
respect to size/space and growth capacity. The fire station, will add service and decrease response times to the
western part of the city. Phase 2A design work will. address niascer planning of the site, site civil design,
geotechnical investigations, wetland delineation, and updated construction cost estimates, all necessary first
steps in the design process. Our team members include Hennebery Eddy Architects, Zennvic & Assaciates,
GcoEn&�iriecxs, and Roen ilssociatcs, respectively. The areas of study nddressed by rhis Master planning effort
are:
• Planning/Zoning analysis of the project property to establish high-level criteria for the JPSF
placement on the site and associated geotechnical site work.
• Verification of County and City facilities on -site — specifically if any of these components should be
rearranged from the October 2020 Pre -Design Report layout.
• Master planning design studies to assist in discussions/decision-making with the County.
• Master planning site design and documentation.
Following completion of this Phase 2A scope of work, the balance of the facility detailed design may be
completed as a contract modification under a Phase 213.
The facility will be designed and constructed as a resilient and durable building. It will provide the County and
City an essential facility to conduct emergency operations in support of its citizens and constituent jurisdictions
when this need arises. During times when. the EOC is not activated, the EOC will be designed for flexible use
including the hosting of training events, simulation exercises, and for potential use as a business teleconference
facility. It will provide the City an essential facility for a larger 911 Dispatch Center serving a large area across
the northern peninsula as well as a west side fire station. The building is proposed to consist of a single story
with a mechanical penthouse. The estimated construction cost for the building is $10,36 Million in 2021 dollars.
As an essential facility, the building and supporting infrastructure will be designed to Risk Category IV
requirements, providing the ability to be immediately operational after a disaster event, allowing for County
and City continuity of operations.
Professional Services Agreement 19
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In Phase 1, a pre -design report of an initial conceptual design for a combined EOC/911 Center/Fire Station
proposed to be located at 2417 W 19di Street was completed by OAC and documented in die Joint Public Safety
Building Pre -Design Report dated October 2020 (Report). This report is the basis for the scope of work
identified here. The work is further described below.
(A) SCOPE OF SERVICES:
Included in this scope of work are the anticipated assumptions and exclusions. The noted scope includes Phase
2k design consisting of project management, master planning, civil engineering, and geotechnical engineering
services.
OAC will provide overall management of the Phase ZA design of the project. During this phase, our services
will include .master planning of the site considering relocating or rearranging the three `modules' as noted in the
Report. In the Report, the EOC is planned for the east side of the property.
Master punning efforts will include consultation with the County and City to gather input and needs associ<ted
with siting the building on the property. Additionally, land use "alysis will be completed. including coordination
of zoning constraints, limits, and permissions, to be addressed with the County planning department and other
departments as required. Additional detail is provided below:
1. Planning/Zoning Documentation services consisting of preparing a high-level
planning/zoning analysis and summary documentation for use in preparation of a summary
report. The planning/zoning analysis will include high-level criteria to support master
planning of the general building and site work placement.
2. Master Planning services consisting of design and documentation for a two-step process with
the County and City.
• Step 1: Provide up to two (2) conceptual master plan site sketches showing general
potential JPSF and site locations within the property for discussion with the County
and City to determine their preferred option.
• Step 2: Develop the preferred option to a level that meets established planning/zoning
criteria.
This phase includes two virtual ineetings with the Comity, and City as required, to review conceptual master
plan options and the preferred master plan design. Tius phase also includes meeting preparation acne and
ongoing informal coordination with the County and City.
The proposed Master Planningwill essentially provide the County the ability to shape how the subject property
should be arranged so it retains the best potential use for both the County and City. With a master plan
determined, the scheduling of site development can be more flexible and more predictable in how it will occur,
The master plan will allow for a more predictable and more effective development of the site, reducing
operational unpacts for potential phased construction and identifying possible efficiencies for layout and
associated infrastructure. Two initial site plan configurations will be developed with one selected for refinement
to become the basis of schematic design.
The geotechnical investigation will include a preliminary screening of up to four (4) sites, selected by the County.
Review of existing publicly available geotechnical data, including hazard maps, will be the basis for screening.
A site visit to observe existing conditions will be conducted and a report with recommended fatal site selection
will be developed. Once the preferred site is determined, site exploration of multiple locations around the
preferred site and a full geotechnical report of the site addressing soil properties, seismic .parameters, and
structural design criteria for foundations among other elements, will be completed. Site exploration will consist
of typical deep drilled borings. An infiltration study will be conducted in Phase 2B after the site is determined
to be suitable and selected for development.
Professional Services Agreement 110
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A high-level wetland delineation will be performed to understand constraints of the preferred site. The
delineation efforts will include a review of previously published data, a site visit to assess wetland boundaries
and stream ordinary high water, and a report summarizing the high-level findings.
The cost estimate developed in the Report will. be updated to reflect current industry information on
construction costs. Construction is anticipated to start in Q2 or Q3 of 2023.
DELIVERABLES:
The following deliverables will be submitted;
■ Phase 2A Summary Report (8.5x11 — PDF)
o Includes Planning/Zoning and Master Plan Design Summary
a Master Site Plan (11x17 —PDF)
o Preferred Option (basic site components, locations, access points/circulation, and proposed
property lease line).
■ Geotechnical Report (8.5xll — PDF)
+ Wetland Memo (8.5xTl — PDF)
+ Updated Cost Estimate (8.5xl l — PDF)
ASSUMPTIONS:
General
+ The scope of work noted will produce design criteria to be used in Phase 213, the balance of the
detailed design. Phase 2B, may follow as an amendment to this scope of work.
i Digital photography will be an acceptable form of photo documentation of the project.
+ County will provide OAC all available existing site information.
+ OAC will attend (2) two virtual engagement meetings with the County, including the City as required.
F;ach rneeting will he scheduled For (2) two hours, not including preparation and follow up. Addidwal
meetings can be arranged in accordance with our standard rate sheet.
+ (1) One round of review comments will be anticipated following the development of (2) two site
sketches. All comments will be compiled by the County team prior to delivery to OAC. No comments
are anticipated following the refinement of the preferred site plan.
■ OAC will generate meeting minutes for each of the engagement meetings, documenting items such
as decisions made, action items, etc.
■ Schedule is based on readily available participation of County Planning departments to address
questions and provide clarification on Land Use elements.
+ The facility design is predicated on information developed by OAC in the Report.
■ LEED certification requirements or goals for this project, if applicable, will be identified during Phase
2B.
+ Only services noted within this scope of work are included.
* No permitting is required for the geotechnical exploration phase on site.
+ Additional services or design efforts beyond this scope of work can be negotiated per the general rate
schedule effective at the time of the request.
Architectural
Land Use Analysis will include zoning, infrastructure, and major site work requirements.
• The planning/zoning analysis will be high level, and as such, does not include detailed information or
information related to planning review processes. These may be included as an Additional Service, if
needed, or may become part of Phase 2B.
Professional Services Agreement 111
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• We have assumed no formal meetings with the jurisdiction will be required. As such, time for
jurisdiction meeting preparation and participation is beyond this scope of work.
Civil
6 Attend 2 remote (video conference) team design meetings.
■ Refined site plan to be final Conceptual, site plan for use in Schematic Design under Phase 2B.
• Final Conceptual site plan to include location of building, parking and access, utility locations,
stormwarer mitigation facilities and conveyance system, sized based upon information noted in the
Report.
■ Preliminary sizing of stormwater facilities based on assumed soil conditions from available soil reports
for the area. Sizing may be adjusted based on results of onsite soil testing by others.
■ Final sizing of utilities to be completed in Phase 2B.
Geoteclnnital
• Review readily available published geologic data and our relevant in-house files for existing information
on subsurface conditions in the project vicinity.
• Coordinate preliminary locations for explorations with Clallam County staff and contact the "One -
Call" Utility Notification Center, as required by Washington State law. O AC team representatives will
delineate and mark the exploration dig area and Geoh ngineers will submit the One -Call ticket. We also
understand an onsite utility locate will be performed to locate and identify all onsite utilities.
GeoEngineers will not be liable for damage to underground utilities that are not marked during the
utility locating process.
■ During site screening, explore shallow subsurface conditions utilizing handheld tools as required to aid
understanding of the existing near surface geotechnical conditions.
■ Explore subsurface conditions by advancing up to six borings for a total of 150 lineal feet of drilling
using subcontracted equipment and operator. If consistently dense soil conditions are encountered, we
plan to terminate borings at shallower depths. Our field representative will continuously monitor the
drilling activities, maintain a log of subsurface conditions, and collect representative soil samples
generally at 2.5- to 5-foot intervals.
• Based on the results of our explorations, provide an email discussing geotechnical feasibility of the
proposed development. We will discuss suitability of the site for shallow foundations, clearing/stripping
considerations, earthwork and suitability of soil for re -use on site and other issues that may be relevant
to feasibility.
0 Conduct geotechnical laboratory testing on selected soil samples. We anticipate laboratory testing will
include particle size gradation analyses and moisture content determinations.
• Provide geotechnical seismic design information in accordance with 2018 International Building Code
(1130 criteria and discuss our opinion on the potential for surface rupture, liquefaction .and lateral
spreading at the site. We have not budgeted to complete a quantitative liquefaction and lateral spreading
analysis. Should the initial screening determine this to be necessary, the analysis will be performed as
additional services.
• Provide recommendations for site preparation and earthwork. We will discuss temporary erosion and
sedimentation controls, temporary and permanent cut slopes, fill placement and compaction
requirements, wet weather considerations, groundwater handling and site drainage.
• Provide recommendations for shallow spread footing design, including foundation bearing surface
preparation, allowable soil bearing pressure, Lateral resistance values and estimates of settlement.
• Provide design considerations for slab -on -grade design, including subgrade preparation, modulus of
subgrade reaction and capillary break thickness and materials.
• Provide recommended active, passive and at -rest lateral earth pressures for retaining walls and below -
Professional Services Agreement 112
May 2, 2023 1 - 41
grade structures. We will also provide recommendations for seismic surcharge pressures and drainage
criteria.
• Provide a discussion of suitability of site soils for stormwater infiltration, including preliminary
estimates of long-term design infiltration rates based on laboratory sieve analysis results and the criteria
described in the SVv1IMWW. Depending on the soil conditions observed and the infiltration facilities
planned, these preliminary estimates may not be suitable for design; additional testing may be required
to verify estimated rates for design.
0 Provide layer thickness recommendations for asphalt concrete pavement (ACP) and Portland cement
concrete pavement (PCCP) design sections, including subgrade preparation. We will include typical
pavement sections for heavy and light traffic areas based on our experience.
+ Prepare a written geotechnical report presenting our findings, conclusions, and recommendations. Our
report will include a project site plan showing approximate locations of explorations, summary
exploration logs, laboratory test results and appropriate engineering figures.
Wetland Delineation
• Site access will be provided
• Project description will be provided by Client
• Field work assumed to be completed in a single
• Wetland memo will be suitable for master planning only. Future efforts may be required for
permitting.
■ Final scope and assumptions to be determined following selection of preferred site. Scope and fee to
be amended as required based on preferred site -specific needs.
■ Fee estimate provide is a placeholder.
SCHEDULE:
The following is a conceptual schedule to be modified or adjusted with input from the County.
Initial Notice to Proceed (NIP) Week of August 181
Initial Site Screening & Summary Report 4 Weeks after NTP
Geotechnical Exploration 8 Weeks after NTP
Geotechnical Report 4 Weeks after Geotechnical Exploration
Phase 2A Master Planning Summary Report 6 Weeks after Initial Site Screening
Wetland Memo 6 Weeks after Initial Site Screening
For scheduling, geotechnical investigations and wetland delineations may be independent of the master
planning effort and may have schedule cross over with Phase 2B, the balance of the detailed design.
FEE
OAC shall complete the above -described work for a fee not to exceed the following, which does not include
reimbursable expenses and does not include sales tax:
Phase 2A (Hourly, NTE
Project Management
$14,150
Master Planning
$26,510
Site Civil
$6,050
Geotechnical
$5.5,660
Wetland Delineation (laceholder
$5,225
Cost_Estima_ tiny
2 398
Total
$109,993
Professional Services Agreement 113
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If the parties agree to any additional services that are not included within the scope of work set out above, such
additional services will be provided at the following rates with annual escalation, upon written approval from
the County. Annual escalation of 5% will be applied January la of each year. Standard Rates are below and
attached.
OAC
T c Role
? 22 Rate
VP, Principal
$250
Project Director
$210
Senior Architect
$195
Architectural Designer
$185
Project Controls Specialist
$140
Senior Project Coordinator
$140
Hennebery Eddy Architects
`I'itl �kol •
Position
20?? Ram
Principal
HEA 7 — HEA 9
$ 195-290
Project Manager
HEA 4 —HEA 8
$ 135-270
Project Architect
HEA 3 —HEA 7
$ 120-240
Architect
ILEA 3 — HEA 5
$ 120-185
Historic Preservation Architect
HEA 3 — HEA 9
$ 120-290
Historic Preservation Specialist
HEA 1 — HEA 5
$ 95-185
Interior Designer
HEA 1— HEA 7
$ 95-240
Design Staff
HEA 1 — HEA 4
$ 90-155
Administrative
HEA A
$ 90
Professional Services Agreement 114
May 2, 2023 1 - 43
Schedule of Charges - 2022
COMPENSATION
Our compensation will be determined on the basis of time and expenses in accordance with the following schedule unless a
lump sum amount is so indicated in the proposal or services agreement. Current rates are:
Professional Staff
Staff 1 Scientist
$ 120/hour
Staff 1 Engineer
$ 127/hour
Staff 2 Scientist
$ 138/hour
Staff 2 Engineer
$ 145/hour
Staff 3 Scientist
$ 1W. hour
Staff 3 Engineer
$ 164/hour
Scientist 1
$ 182/hour
Engineer 1
$ 188/hour
Scientist 2
$ 188/hour
Engineer 2
$ 193/hour
Senior Engineer/Scientist 1
$ 210/hour
Senior Engineer/Scientist 2
$ 231/hour
Associate
$ 246/hour
Principal
$ 266/hour
Senior Principal
$ 293/hour
Technical Support Staff
Administrator 1
$ 86/ hour
Administrator 2
$ 98/hour
Administrator 3
$ 112/hour
CAD Technician
$ 110/hour
CAD Designer
$ 126/hour
CAD Design Coordinator
$ 145/hour
GIS Analyst
$ 145/hour
Senior GIS Analyst
$ 160/hour
GIS Coordinator
$ 180/hour
*Technician
$ 93/hour
*Senior Technician
$ 112/hour
*Lead Technician
$ 120/hour
*Hours in excess of 8 hours in a day or 40 hours in a week will be charged atone and one-half times the hourly rates listed above.
Contracted professional and technical services will be charged at the applicable hourly rates listed above. Staff time spent in
depositions, trial preparation and court or hearing testimony will be billed at one and one-half times the above rates. Time spent
in either local or inter -city travel, when travel is in the interest of this contract, will be charged in accordance with the foregoing
schedule. A surcharge may be applied to night and weekend work. See proposal for details.
Rates for data storage and web -based access will be provided on a project -specific basis.
Professional Services Agreement 115
May 2, 2023 1 - 44
Red mond-Seattle-Tacoma Schedule of Charges 2021 Page 2 of 2
Equipment
Air Sparging Field Test, per day
$
100.00
Air/Vapor Monitoring Equipment (PID, 5-Gas Meter), per day
$
1.00.00
Asbestos Sample Kit
$
25.00
Blastmate, per day
$
100.00
D&M Sampler, per day
$
80.00
DO (Dissolved Oxygen) Kit
$
20.00
Dynamic Cone Penetrometer, per day
$
40,00
E-Tape (Electric Tape), per day
$
25.00
Feld Data Acquisition Equipment
$
50.00
Field Gear/ Reconnaissance, per day
$
50.00
Gas Detection Meters, per day
$
100.00
Generator, per day
$
1.00.00
Groundwater Pressure Transducer w/ Datalogger, per day
$
50.00
Groundwater Pressure Transducer w/ Datalogger, per week
$
200.00
Hand Auger, per day
$
20.00
Inclinometer Probe, per day, 1/2 day minimum
$
200.00
Interface Probe, per day
$
50.00
Iron Test Kit
$
20.00
Laser Level, per day
$
50.00
Low Flow Groundwater Sampling Equipment, per day
$
225.00
MuMparemeter Water Quality Meter, per day
$
80:00
Nuclear Density Gage, per hour, 1/2 day minimum
$
10.00
Peristaltic Pump, per day
$
50.00
pH Probe, per day
$
15.00
PID, FID or OVA, per day
$
1.00.00
Saximeter, per day
$
50.00
Scuba Diving Gear, per day/per diver
$
250.00
Shallow Soil Exploration Equipment, per day
$
50.00
Sol! Reid Screening Equipment, per day
$
15.00
Soil Sample Kit
$
15.00
Steam Flow Meter, per day
$
15.00
Strain Gauge Readout Equipment, per day
$
50.00
Surface Water Flow Meter, per day, 1/2 day minimum
$
50.00
Surface Water Quality Monitoring Equipment, per day
$
50.00
Turbidity Meter, per day
$
30.00
Vehicle usage, per mile, or $30/half-day, whichever is greater
$
0.65
Specialized and miscellaneous field equipment, at current rates, list available upon request.
OTHER SERVICES, SUPPLIES AND SPECIAL TAXES
Charges for services, equipment, supplies and facilities not furnished in accordance with the above schedule, and any unusual
items of expense not customarily incurred in our normal operations, are charged at cost plus 15 percent. This includes shipping
charges, subsistence, transportation, printing and reproduction, miscellaneous supplies and rentals, surveying services, drilling
equipment, construction equipment, watercraft, aircraft, and special insurance which may be required. Taxes required by local
jurisdictions for projects in specific geographic areas will be charged to projects at direct cost.
Per diem may be charged in lieu of subsistence and lodging.
Routinely used field supplies stocked in-house by GeoEngineers, at current rates, list available upon request.
In-house testing for geotechnical soil characteristics at current rates, list available upon request.
Associated Project Costs (APC)
Computer hardware and software, telephone and fax communications, printing and photocopying and routine postage via USPS
will be charged at a flat rate of S percent of labor charges. These charges are labeled as Associated Project Casts (APC).
All rates are subject to change upon notification.
Professional Services Agreement 116
May 2, 2023 1 - 45
EXHIBIT C
Additional Terms
Attached behind this cover page.
Professional Services Agreement 117
May 2, 2023 1 - 46
Exhibit C - Additional Terms
In addition to the foregoing terms, during the performance of this Agreement, OAC, for itself, its assignees
and successors in interest (herein referred to as the "contractor") agrees as follows:
1. Compliance with R uiations
The contractor shall comply with the Regulations relative to non-discrimination in federally assisted
programs of United States Department of Transportation (USDOT), Title 49, Code of Federal Regulations,
part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are
herein incorporated by reference and made a part of this contract.
2. Non-discrimination
The contractor, with regard to the work performed by it during the contract, shall not discriminate on the
grounds of race, color, sex, or national origin in the selection and retention of sub -contractors, including
procurement of materials and leases of equipment. The contractor shall not participate either directly or
indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment
practices when the contract covers a program set forth in Appendix B of the Regulations.
3. Solicitations for Sub -contracts, Including Procurement of Materials and Equipment
In all solicitations either by competitive bidding or negotiations made by the contractor for work to be
performed under a sub -contract, including procurement of materials or leases of equipment, each potential
sub -contractor or supplier shall be notified by the contractor of the contractor's obligations under this
contract and the Regulations relative to non-discrimination on the grounds of race, color, sex, or national
origin.
4. Information and Reports
The contractor shall provide all information and reports required by the Regulations or directives issued
pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and
its facilities as may be determined by the contracting agency or the appropriate federal agency to be
pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information
required of a contractor is in the exclusive possession of another who fails or refuses to furnish this
information, the contractor shall so certify to WSDOT or the USDOT as appropriate and shall set forth what
efforts it has made to obtain the information.
5. Sanctions for Non-compliance
In the event of the contractor's non-compliance with the non-discrimination provisions of this contract, the
contracting agency shall impose such contract sanctions as it or the USDOT may determine to be
appropriate, including, but not limited to: Withholding of payments to the contractor under the contract until
the contractor complies, and/or; Cancellation, termination, or suspension of the contract, in whole or in part.
6. Incorporation of Provisions
The contractor shall include the provisions of paragraphs (1) through (5) in every sub -contract, including
procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued
pursuant thereto.
7. Indemnification.
OAC Indemnity. Except for claims arising between the Client and the City of Port Angeles, OAC shall
indemnify but not defend, the Client, their officers, officials, and employees from any and all third party
claims liabilities, damages, losses or expenses (including, without limitation, attorneys' fees) to the extent
arising out of or in connection with the OAC's and/or its subcontractor's negligent performance of this
Agreement.
OAC Defense & Indemnity. To the extent of third party claims which arise out of the provision of services
other than professional services, contractor shall defend and indemnify the Client, their, its officers, officials,
and employees from any and all third party claims, liabilities, damages, losses or expenses (including,
without limitation, attorneys' fees) to the extent arising out of the contractor's performance of this
Agreement, except to the extent caused by the actions or inactions of third parties. This provision does not
apply to claims arising between the Client and the City of Port Angeles.
Professional Services Agreement 118
May 2, 2023 1 - 47
OAG Title 51 Waiver. It is further expressly agreed that for purposes of the foregoing indemnity obligations,
contractor waives its immunity from employees' claims under Industrial Insurance, Title 51 RCW, solely and
exclusively for the purposes of effectuating this indemnification. This waiver has been mutually negotiated
by the parties. The provisions of this Section 7 shall survive expiration or termination of this Agreement.
County indemnity. The County agrees to indemnify contractor, its officers, directors, shareholders, and
employees from any and all third party claims, liabilities, damages, losses or expenses (including, without
limitation, attorneys' fees, costs andlor claims from the City of Port Angeles) to the extent arising out of or
in connection with the County's performance under this agreement, except to the extent caused by the
negligence of contractor or its subconsultants of any tier,
Professional Services Agreement 119
May 2, 2023 1 - 48
2c�
MANAGEMENT AGREEMENT
JOINT PUBLIC SAFETY FACILITY PROJECT
City of Port Angeles and Clallam County, Washington
This Management Agreement (Agreement) is made and entered into by and between the City of
Port Angeles (City), a code city and municipal corporation of the state of Washington and Clallam
County (County), a political subdivision of the state of Washington. For and in consideration of
the performance to be rendered under the terms of this Agreement, the Parties hereby recite, and
agree as follows:
WHEREAS, In early 2019 and thereafter The Parties, having recognized a critical need to create
adequate physical space to securely house the operations of expanding public safety functions,
jointly began a project to design and construct a new public facility. More specifically, the City
and County elected to jointly undertake a project that would provide a new Joint Public Safety
Facility (JPSF) to house the City's 911 telephone answering point and public safety
communications and dispatching facility known as PenCom, and the County's Emergency
Management Department including an emergency operations center (EOC). The project also
planned for sufficient site space to eventually house a West Side City Fire Station. The City and
County elected to jointly undertake this project in order to allow PenCom and the County's EOC
to be relocated to a facility providing sufficient operational space in a location that is physically
secure and seismically robust while minimizing cost to local taxpayers.
WHEREAS, Upon initiation of the project, the City, with the County's consent, assumed initial
leadership of the project by contracting for and managing, with ongoing County input, the first
phase of the project known as "Conceptual Design" (project Phase I). This initial effort produced
a "Preliminary Design Report" providing a tentative site layout and building floor plan, along with
an estimate of building construction costs. Based on the results of Phase I, the City and County
elected in the fall of 2021 to move forward with the project.
WHEREAS, The Parties recognize that as the project moves into its second phase, known as
"Detailed Design" (project Phase II), it will require commitment of substantially more project
management resources to assure continued progress with optimal efficiency. At their joint meeting
on May 23, 2022, the City and County's legislative bodies agreed that the County, with ongoing
input from the City, would assume leadership for the project's Detailed Design phase, including
providing the services of a professional project manager to oversee and direct the project's cost,
scope and schedule.
WHEREAS, The purpose of this Agreement is to assure JPSF project responsibilities for Phase II
are clearly stated and mutually understood. More specifically, the goal of this Agreement is to
clearly outline relationships, responsibilities, and communication expectations between the City
and County with regard to Phase II of the JPSF project, and thereby reduce delays caused by
multiple decision -making entities, and avoid duplication of effort. For purposes of this Agreement,
Phase II means and includes the tasks and deliverables described in "Exhibit A" that is attached
hereto and incorporated herein by this reference, and subsequent schematic design, design
development, and construction documentation preparation activities, the details of which will be
Page 1 of 13 JPSF Phase 11 Memorandum of Understanding
May 2, 2023 1 - 49
negotiated with the project architectural and engineering firm during the fourth quarter of calendar
year 2022, and which can be reduced to writing and made part of this Agreement in the future.
WHEREAS, The Parties recognize and agree that this Agreement addresses only Phase II of the
project, and that Phase II is divided into two subparts, Phase IIA and Phase IIB. Phase IIA involves
primarily the identification and selection of the JPSF construction site, and Phase IIB primarily
involves the detailed design process to culminate in the creation of schematic design and
permitting and construction documentation.
WHEREAS, The Parties recognize and agree that time is of the essence regarding the site selection
process and the design process described herein. Both Parties agree to evaluate and respond to
requests for information and requests for input and/or decisions in the shortest amount of time
practicable but in no instance shall responses to requests for input and/or information exceed the
time limitations set forth in Section A (7) below.
NOW THEREFORE, The City and County agree to undertake the development of the JPSF as a
joint enterprise subject to the restraints and conditions described below:
A. Responsibilities of the County and City Jointly
1. The City and County will to the extent practical, equally participate in and contribute to
decisions affecting JPSF final design and cost of construction. Neither Party will unreasonably
withhold its approval of a proposal affecting construction site selection, design activities or
construction actions presented by the other Party;
2. The City and County will jointly participate in the ranking and selection of the JPSF
construction site;
The City and County will jointly participate in overall detailed design process with the City
being provided monthly opportunities to make input to that process through the JPSF Project
Manager. Furthermore, the City will be provided opportunity at the beginning of each phase
of detailed design (schematic design, design development, and construction documentation
preparation) to provide design input, such as floor plan, and building interior specifications
input to the JPSF Project Manager for those portions of the JPSF that PenCom and any other
City activities will occupy. In similar fashion, the City will be given opportunity at the
conclusion of each phase of detailed design to review and approve completed design work
applicable to the JPSF spaces City activities will occupy;
4. The County and the City legislative bodies may meet jointly, if they so choose, when full
project briefings are provided at the start of the schematic design phase, the start of the design
development phase, and the end of the construction documentation preparation phase of the
project;
5. At the conclusion of project Phase Il activities, the County and City will assess the practicality
of proceeding to Phase 1II, JPSF construction, and if so, and if an election is made to proceed,
how Phase III will be managed. Phase III is not subject to this agreement;
Page 2 of 13 JPSF Phase 11 Memorandum of Understanding
May 2, 2023 1 - 50
The County and the City each agree that they will endeavor to respond to any information or
decision requests made by the other Party within forty-eight (48) hours of receipt of the request,
but in no instance shall said response be in excess of 96 hours with the following exception.
In those instances involving a request for input to the design process, where it is, or should be,
reasonably contemplated that a necessary design decision will significantly impact useability
or utility of occupied space(s) or reasonably appears that it wil I alter the project cost by more
than $25,000, then the party, from whom input is requested, shall respond in no more than 10
calendar days. If the party from whom information or input is requested fails to provide the
requested information or input within the time limits in this paragraph, after being afforded an
opportunity to do so, it shall be deemed that the Party has waived said opportunity to make
input;
The County and the City each hereby identify to the other, in writing, the identity of their
respective JPSF project managers empowered to make and communicate project decisions to
the other Party.
For Clal lam County:
Ron Cameron
Clallam County Undersheriff
JPSF Project Director
For the City of Port Angeles:
Nathan West
City Manager
JPSF Project Manager
Dale Jackson
Jackson & Associates
JPSF Project Manager
Brian Smith
Police Chief
8. The County and City shall be responsible for their respective obligations regarding any record
retention requirements under this agreement, Public Records Act requests served on either
party shall be immediately relayed to the other Party's Public Records Officer so the Parties
may quickly and adequately respond to such request;
B. Responsibilities of the County
1. The County shall be responsible for funding fifty (50) percent of the cost, if any, to acquire
and improve real property utilized as a construction site for the JPSF. The County shall also be
responsible for the cost of that portion of the Phase II JPSF project work devoted to the design
of the project's Emergency Management (including Emergency Operations Center or EOC)
module and reasonably allocated exterior spaces, provided, however, that notwithstanding any
other provision of this Agreement, the County's monetary obligation under this Agreement is
not to exceed without prior authorization of the Clallam County Board of Commissioners,
$1,000,000 ($650,000 design, and $350,000 real property acquisition) for all Phase 11 work.
Page 3 of 13
JPSF Phase 11 Memorandum of Understanding
May 2, 2023 1 - 51
2. The County will manage through its Project Director and Project Manager, JPSF project
cost, scope and schedule during Phase 11 and enter into contract with a licensed architectural and
engineering firm (hereinafter "project A&E firm") to produce a detailed design for the JPSF
(schematic design, design development and construction documentation preparation) sufficient
to allow solicitation of contractor bids for construction and to proceed with actual construction
of the facility;
3. The County represents that it has retained either as a regular employee, and or through
execution of a personal services contract, and will provide the services of a professional project
manager (hereinafter "Project Manager") throughout Phase II of the project. The County and/or
its designated Project Manager or Project Director shall be the only person(s)/entity to give
directions to the project A&E firm;
4. The Clallam County Board of Commissioners (CCBoQ is the only entity that will give
directions to the JPSF Project Manager, or Project Director. Clallam County will however, to
the extent practical and without causing project delays, provide project information updates to
the City through its City Manager or his designee and through joint meetings with the City
Council, and seek input from the City in the same manner;
5. The County shall ensure that any design firm or individual retained to provide detailed
design work is properly licensed, bonded and insured to perform the work described;
6. The County, via the Project Manager, will develop, maintain and oversee execution of a
detailed Project schedule that identifies major project tasks and key decision milestones, and will
generally manage performance of project Phase iI activities;
7. The County's Project Director will to the extent practical, provide both the City and the
County with the same project related status information at the same time, and will provide copies
of the Project Manager's monthly reports to the City when received by the County;
8. Several locations will be considered potential construction sites for the JPSF. The County
will provide the City with a suitability/feasibility analysis addressing each site that includes but
is not necessarily limited to: geotechnical screening results, availability of infrastructure, title
report reviews, anticipated cost of parcels, estimated costs of any additional required
infrastructure, cost of eliminating or mitigating encumbrances, cost of securing
fiberoptic/broadband service, and discussion of proximity to Fairchild International Airport;
9. The County's Project Manager will be responsible for soliciting tribal consultations,
application for State SHPO review, and preparation of SEPA review requests for the site
ultimately selected for construction of the JPSF;
10. Each Party will invite the other to participate in all JPSF public involvement activities it
undertakes in regard to the JPSF. Each Party will endeavor to provide to the other Party a copy
of any press release it intends to make at least twenty-four (24) hours prior to making the release.
Page 4 of 13
JPSF Phase 1I Memorandum of Understanding
May 2, 2023 1 - 52
C. Responsibilities of the City
1. The City shall be responsible for funding fifty (50) percent of the cost, if any, to acquire
and improve real property utilized as a construction site for the JPSF. The City shall also be
responsible for the cost of that portion of the Phase II JPSF project work devoted to the design
of the project's PenCom module and reasonably allocated exterior spaces, provided, however,
that notwithstanding any other provision of this Agreement, the City's monetary obligation
under this Agreement is not to exceed without prior authorization of the Port Angeles City
Council, $1,000,000 ($650,000 design, and $350,000 real property acquisition) for all Phase II
work.
2. The City and the County have agreed that the site selected shall provide adequate and
feasible area for construction of a (ire station in the future, but the design of a fire station will
not be included in the detailed design produced under Phase II of the JPSF project;
3. The City agrees to reimburse the County for all expenses the County incurs for design
activities that are allocated to design of the JPSF components that will be utilized or occupied
by PenCom or other City activities within thirty (30) days of receipt from the County of billing
for said expenses.
D. Dispute Resolution
Recognizing the possibility for possible disputes to arise between the County and City, the Parties
agree to the following dispute resolution procedures:
In the event of any dispute concerning the terms of this Agreement, the application or
interpretation of the terms, or the breach thereof, the Parties agree to make good faith efforts to
resolve such dispute through direct discussions. The parties recognize that time is of the essence
in performance of this agreement and that any disputes should be resolved as quickly as feasible.
For that purpose, the Parties agree that the City's representatives for dispute resolution shall be
the City Manager or his designee and the Mayor, and the County's shall be one Commissioner
and the County's Project Director. Within 5 business days after a dispute or question is
identified, the representatives shall meet in person to discuss the issue and attempt to resolve it.
In the event that the representatives need to collect additional information or there is another
reason to adjourn the meeting to a later time, the representatives shall reconvene within 5
business days.
If such efforts are unsuccessful, the Parties agree to submit the issue(s) to mediation on an
expedited basis. The mediator shall be selected by agreement of the Parties. All fees and
expenses for the mediation shall be borne by the Parties equally. However, each Party shall bear
the expense of its own counsel, experts, witnesses, and preparation and presentation of evidence.
In the event the Parties are unable to reach mutual agreement through the process described
above, including the selection of a mediator, either Party may file an action in Clallam County
Superior Court seeking any legally appropriate remedy to resolve the conflict between the
Page 5 of 13 JPSF Phase It Memorandum of Understanding
May 2, 2023 1 - 53
Parties. Either Party may request the court to expedite hearing on the issue(s) presented, and
each Party agrees not to unreasonably object to such a request.
Each Party shall be responsible for its own costs, including any attorney fees, in any such action.
E. Termination
I . For Public Convenience. Either Party may terminate this agreement upon 30 days
written notice to the other Party whenever the County or the City determines, in their
sole discretion, that such termination is in the interests of the County or is in the
interests of the City.
2. Termination Due io Insufficient Funds. If sufficient funds for performance under this
contract are not appropriated or allocated or are withdrawn, reduced, or otherwise
limited, either Party may terminate this contract upon five (5) days written notice to
the other Party.
3. Termination for Breach. If either Party defaults by failing to perform any of the
obligations of this Agreement, the other Party may immediately upon written notice
to the other Party, terminate this Agreement.
4. Tenmination for lack of a reement. This Agreement contemplates agreement of the
Parties in Phase IIA and IIB regarding site location and final design details to be
contained in final design and construction documents. In the event that the Parties
cannot agree upon these details, either party may terminate this Agreement upon five
(5) days written notice to the other party.
F. Indemnification and Insurance
The Parties agree that each is an independent public entity and that nothing in this agreement
shall make one the partner, agent, representative, or employee of the other for any purpose. Each
Party remains solely and entirely responsible for the acts of its respective staff performing
services for the other Party under this Agreement.
Each Party to this MOU shall indemnify, defend, and hold harmless the other Party and its
officers, employees, agents, and volunteers from and against any and all claims, damages,
demands, actions, lawsuits, liens, liabilities, penalties, fines, or other such proceedings including
without limitation, for personal injuries, loss of life or property damage (collectively "Claims")
arising directly from the indemnifying Party's acts or omissions. Provided, however, that the
indemnifying Party's obligation under this provision will not extend to claims or damages arising
out of the sole negligence of the other Party.
Parties agree to obtain and maintain in full force and effect, insurance in sufficient amounts and
scope of coverage during the term of this Agreement, and/or coverage through membership in a
self -insured risk pool, including (without limitation) general liability, officer and public officials'
errors and omissions, property, casualty and fire.
G. Entire Agreement
Page 6 of 13 JPSF Phase It Memorandum of Understanding
May 2, 2023 1 - 54
This written document, including any exhibits, constitutes the entire Agreement, supersedes all
prior written or oral understandings, and may only be amended or added to by a written amendment
executed by both parties.
City Manager
City of Port Angeles
Date: VIZU Z Z
Page 7of13
Chairperson
Board of Commissioners
Clallam County Washington
Date: 10 `� " ' —�-
APP VCll S TO FORM
CI ALL.ANYI Co. PI O ' CUI'ORS OFFICE
DATE: Z —
JPSF Phase 11 Memorandum of Understanding
May 2, 2023 1 - 55
EXHIBIT "B"
PROJECT DESCRIPTION
CLALLAM COUNTY AND CITY OF PORT ANGELES
JOINT PUBLIC SAFETY FACILITY
EMERGENCY OPERATIONS CENTER / 911 DISPATCH / FIRE STATION
PHASE 2A DESIGN SERVICES
July 19, 2022
INTRODUCTION
Clallam County (County) has requested OAC Services, Tnc. (OAC) prepare a scope of work and fee estimate
for Phase 2A of design services associated with construction of a new Emergency Operations Center (HOC),
911 Dispatch Center, and Fire Station. The County will design and construct a roughly twenty thousand square -
foot Joint Public Safety Facility UPSF) at a site to be determined from this phase of work. The City of Port
Angeles (City) will play a critical role in supporting the design and configurations of the 911 Dispatch Center
and Fire Station. Both the existing HOC and 911 Dispatch are nearing the end of their useful service with
respect to size/space and growth capacity. The fire station will add service and decrease response times to the
western part of the city. Phase 2A design work will address master planning of the site, site civil design,
geotechnical investigations, wetland delineation, and updated construction cost estimates, all necessary first
steps in the design process. Our team members include Henneben, Eddy Architects, Zenovic & Associates,
Ueol ingineers, and Roen Associates, respectively. The areas of study addressed by this Master Planning effort
are:
• Planning/Zoning analysis of the project property to establish high-level criteria for the jPSF
placement on the site and associated geotechnical site work.
• Verification of County and City facilities on -site — specifically if any of these components should be
rearranged from the October 2020 Pre -Design Report layout.
■ Master planning design studies to assist in discussions/decision-making with the County.
• Master planning site design and documentation.
Following completion of this Phase 2A scope of work, the balance of the facility detailed design may be
completed as a contract modification under a Phase 2B.
The facility will be designed and constructed as a resilient and durable building. It will provide the County and
City an essential facility to conduct emergency operations in support of its citizens and constituent jurisdictions
when this need arises. During times when the HOC is not activated, the HOC will be designed for flexible use
including the hosting of training events, simulation exercises, and for potential use as a business teleconference
facility. It will provide the City an essential facility for a larger 911 Dispatch Center serving a large area across
the northern peninsula as well as a west side fire station. The building is proposed to consist of a single story
with a mechanical penthouse. The estimated construction cost for the building is $10.36 Million in 2021 dollars.
As an essential facility, the building and supporting infrastructure will be designed to Risk Category TV
requirements, providing the ability to be immediately operational after a disaster event, allowing for County
and City continuity of operations.
Page 8 of 13 JPSF Phase I1 Memorandum of tlnderstanding
May 2, 2023 1 - 56
In Phase 1, a pre -design report of an initial conceptual design for a combined F.00/911 Cerntcr/Fire Station
proposed to be located at 2417 W 19111 Street was completed by OAC and documented un the Joint Public Safety
Building Pre -Design Report dated Octobcr 2020 (Report). This report is the hasis for the scope of work
identified here. The work is further described below.
(A) SCOPE OF SERVICES:
Included in this scope of work are the anticipated assumptions and exclusions. The noted scope includes Phase
2tk design consisting of project management, master planting, civil engineering, and geotechnical engineering
services.
OAC will provide overall management of the Phase 2A design of the project. During this phase, our services
will include master planting of the site considering relocating or rearranging the three `modules' as noted in the
Report. In the Report, the EOC is planned for the cast side of the property.
Master planning efforts will include consultation with the County and City to gather input and needs associated
with siting the building on the property. Additionally, land use analysis will be completed including coordination
of zoning constraints, limits, and permissions, to be addressed with the County planning department and other
departments as required. Additional detail is provided below:
1. Planning/Zoning Documentation services consisting of preparing a high-level
planning/zoning analysis and sumrnary documentation for. use in preparation of a summary
report. The planning/zoning analysis will include high-level criteria to support master
planning of the general building and site work placement.
2. Master Planning services consisting of design and documentation for a two-step process with
the County and City,
• Step 1: Provide up to two (2) conceptual master plan site sketches showing general
potential JPSF and site locations within the property for discussion with the County
and City to determine their preferred option.
• Step 2: Develop the preferred option to a level that meets established planning/zoning
criteria.
This phase includes two virtual meetings with the County, and City as required, to review conceptual master
plan options and the preferred master plan design. This phase also includes meeting preparation time and
ongoing informal coordination with the County and City.
The proposed Master Planting will essentially provide the County the ability to shape how tine subject property
should be arranged so it retains the best potential use for both the County and City- With a master plan
determined, the scheduling of site development can be more flexible and more predictable in how it will occur.
The master plan will allow for a more predictable and more effective development of the site, reducing
operationall impacts for potential phased construction and identifying possible efficiencies for layout and
associated infrastructure. Two initial site plan configurations will be developed with one selected for refinement
to become the basis of schematic design.
The geotechnical investigation will include a preliminary screening of up to four (4) sites, selected by the County.
Review of existing publicly available geotechtucal data, including hazard maps, will be the basis for screening.
A sire visit to observe existing conditions will be conducted and a report with recornrnended final site selection
will be developed. Once the preferred site is determined, site exploration of multiple locations around the
preferred site and a full geotechnical report of the site addressing soil properties, seismic parameters, and
Page 9 of 13 JPSF Phase 11 Memorandum of Understanding
May 2, 2023 1 - 57
structural design criteria for foundations among other elements, will be coinpleted. Site exploration will consist
of n ical deep drilled borings. An infiltration study will be conducted in Phase 2B after the site is determined
to be suitable and selected for development.
A high-level wetland delineation will be performed to understand constraints of the preferred site. The
delineation efforts will include a review of pteviously published data, a site visit to assess wetland boundaries
and stream ordinary high water, and a report summarizing the high-level findings.
The cost estimate developed in the Report will be updated to reflect current industry information on
construction costs. Construction is anticipated to start in Q2 or Q3 of 2023.
DELIVERABLES:
The following deliverables will be submitted:
■ Phase 2A Summary Report (8.5x11 — PDF)
o Includes Planning/Zoning and Master Plan Designs Summary
• Master Site Plan (11xl7 —PDF)
o Preferred Option (basic site components, locations, access points/ citculation, and proposed
property lease line).
■ Geo technical Report (8.5x11 — PDr)
• Wetland Memo (8.5x11 —PDF)
• Updated Cost Estimate (8.5x11 — PDF)
ASSUMPTIONS:
General
■ The scope of work noted will produce design criteria to be used in Phase 213, the balance of the
detailed design. Phase 213, may follow as an amendment to this scope of work.
• Digital photography will be an acceptable form of photo documentation of the project.
• County will provide OAC all available existing site information.
• OAC will attend (2) two virtual engagement meetings with the County, including the City as required.
Each meeting will be scheduled for (2) two hours, not including preparation and follow up. Additional
meetings can be arranged in accordance with our standard rate sheet.
• (1) One round of review comments will be anticipated following the developmenr of (2) two site
sketches. All comments will be compiled by the County team prior to delivery to OAC. No comments
are anticipated following the refinement of the preferred site plan.
• OAC will generate meeting minutes for each of the engagement meetings, documenting items such
as decisions made, action items, etc.
• Schedule is based on readily available participation of County Planning departments to address
questions and provide clarification on Land Use elements.
The facility design is predicated on information developed by OAC in the Report.
• LEED certification requirements or goals for this project, if applicable, will be identified during Phase
2B.
• Only services noted within this scope of work are included.
+ No permitting is required for the geotechnical exploration phase on site.
■ Additional services or design efforts beyond this scope of work can be negotiated per the general rate
schedule effective at the time of the request.
Page 10 of 13 JPSF Phase 1I Memorandum of Understanding
May 2, 2023 1 - 58
Archit ursi
• Land Use Analysis will include zoning, infrastructure, and major site work requirements.
• The planting/zoning analysis will be high level, and as such, does not include detailed information or
information related to planning review processes. These may be included as an Additional Service, if
needed; or may become part of Phase 2B,
■ We have assumed no formal neetings with the jurisdiction will be required. As such, time for
jurisdiction meeting preparation and participation is beyond this scope of work.
Civil
■ Attend 2 remote (video conference) team design meetings.
• Refined site plan to be final Conceptual site plan for use in Schematic Design under Phase 2B.
• Final Conceptual site plan to,,include location of building, parking and access, utility locations,
stormwater mitigation facilities and conveyance system, sized based upon information noted in the
Report.
■ Preliminary sizing of stomnwater facilities based on assumed soil conditions from available soil reports
for the area. Sizing may be adjusted based on results of onsite soil testing by others.
■ Final sizing of utilities to be completed in Phase 2B.
Gcotechnical
• Review readily available published geologic data and our relevant in-house files for existing information
on subsurface conditions in the project vicinity.
• Coordinate preliminary locations for explorations with Clallam Count), staff and contact the "Onc-
C:all" Utility Notification Center, as required by Washington State law. OAC team representatives will
delineate and mark the exploration dig area and GeoEngineets will submit the One -Call ticket. We also
understand an onsite utility locate will be performed to locate and identify all onsite utilities.
GcoEngineers will not be liable for damage to underground utilities that are not marked during the
utility locating process.
• During site screening, explore shallow subsurface conditions utilizing handheld tools as required to aid
understanding of the existing near surface geotechnical conditions.
• Explore subsurface conditions by advancing up to sip: borings for a total of 150 lineal feet of drilling
using subcontracted equipment and operator. If consistently dense soil conditions are encountered, we
plan to terminate borings at shallower depths. Our field representative will continuously monitor the
drilling activities, maintain a log of subsurface conditions, and collect representative soil samples
generally at 2.5- to 5-foot intervals.
■ Based on the results of our explorations, provide an email discussing geotechnical feasibility of the
proposed development. We, will discuss suitability of the site for shallow foundations, clearing/stripping
considerations, earthwork and suitability of soil for re -use on site and other issues that may be relevant
to feasibility.
■ Conduct geotechnical laboratory testing on selected soil samples. We anticipate laboratory testing will
include particle size gradation analyses and moisture content determinations.
Provide geotechnical seismic design information in accordance with 2018 International Building Code
(IBC) criteria and discuss our opinion on the potential for surface rupture, liquefaction and lateral
spreading at the site. We have not budgeted to complete a quantitative liquefaction and lateral spreading
mine this to be necessary, the analysis will be performed as
analysis. Should the initial screening deter
additional services.
■ Provide recommendations for site preparation and carthwork. We will discuss temporary erosion and
sedimentation controls, temporary and permanent cut slopes, fill placement and compaction
Page 11 of 13 JPSF Phase 11 Memorandum of Understanding
May 2, 2023 1 - 59
requirements, wet weather considerations, groundwater handling and site drainage.
■ Provride recommendations for shallow spread footing design, including foundation bearing surface
preparation, allowable soil bearing pressure, lateral resistance values and estimates of settlement.
• Provide design considerations for slab -on -grade design, including subgrade preparation, modulus of
subgrade reaction and capillary break thickness and materials.
• Provide recommiended active, passive and at -test lateral earth pressures for retaining walls and below -
grade structures. We will also provide recorrunendations for seismic surcharge pressures and drainage
criteria.
■ Provide a discussion of suitability of site soils for stormwater infiltration, including prelirrunaty
estimates of long-term design infiltration rates based on laboratory sieve analysis results and the criteria
described in the SWMNfWW. Depending on the soil conditions observed and the infiltration facilities
planned, these preLminary estimates may not be suitable for design; additional testing may be required
to verify estimated rates for design.
■ Provide layer thickness recommendations for asphalt concrete pavement (ACP) and Portland cement
concrete pavement (PCCP) design sections, including subgrade preparation. We will include typical
pavement sections for heavy and light traffic areas based on our experience.
.• Prepare a written geote.chnical report presenting our findings, conclusions, and recommendations. Our
report will include a project site plan showing approximate locations of explorations, summary
exploration logs, laboratory test results and appropriate engineering figures.
Wetland Delineation
s Site access will be provided
• Project description will be provided by Client
• Field work assumed to be completed in a single
• Wetland memo will be suitable for master planning only. Future efforts may be required for
permitting.
• Final scope and assumptions to be determined following selection of preferred site. Scope and fee to
be amended as required based on preferred site -specific needs.
• Fee estimate provide is a placeholder.
SCHEDULE:
The following is a conceptual schedule to be modified or adjusted with input from the County.
Initial Notice to Proceed (NTP)
Initial Site Screening & Summary Report
Gcotechnical Exploration
Geotechnical Report
Phase 2A Master Planning Srunmary Report
Wetland Memo
Week of August 11,
4 Weeks after NTP
8 Weeks after N1P
4 Weeks after Geotechnical Exploration
6 Weeks after Initial Site Screening
6 Weeks after Initial Site Screening
For scheduling, geotechnical investigations and wetland delineations may be independent of the master
planning effort and may have schedule cross over with Phase 213, the balance of the detailed design.
FEE
OAC shall complete the above -described work for a fee not to exceed the following, which does not include
reimbursable expenses and does not include sales tax:
Phase 2A ourl •, NTH) L. _ I
Page 12 of 13 JPSF Phase II Memorandum of Understanding
May 2, 2023 1 - 60
Project Management
$14,150
Master Planning
$26,510
Site Civil
$6,050
Ueotechnical
$55,660
Wetland Delineation ( laccholdcr
$5,225
Cost Estimating
$2,398
Total
$109 993
If the parties agree to any additional services that are not included within the scope of work set out above, such
additional services will be provided at the following rates with annual escalation, upon written approval from
the Countv. Annual escalation of 5% will be applied January V, of each year. Standard Rates are below and
attached.
OAC
Titic Roie
2022 Rn
VP, Principal
$250
Project Director
$210
Senior Architect
$195
Architectural Designer
$185
Project Controls Specialist
$140
Senior Project Coordinator
$140
Hennebery Eddy Architects
Titlelkole
Position
202Z Rate
Principal
HEA 7 —
HEA 9
$ 195-290
Project Manager
HEA 4 —
HEA 8
$ 135-270
Project Architect
HEA 3 —
HEA 7
$ 120-240
Architect
HEA 3 —
HEA 5
$ 120-185
Historic Preservation Architect
HEA 3 —
HEA 9
$ 120-290
Historic Preservation Specialist
HEA 1 —
HEA 5
$ 95-185
Interior Designer
l iEA 1 —
HEA 7
$ 95-240
Design Staff
HEA 1
— HEA 4
$ 90-155
Administrative
HEA A
$ 90
Page 13 of 13
JPSF Phase Il Memorandum of Understanding
May 2, 2023 1 - 61
Joint Public Safety Facility
Phase IIb Recommendation
April 2023
Proj*ect Overview
■ Project Length / Cost - 7.25 years and $19.2 MM
■ Major Milestones
Project Formation / Early Planning - 2018 and 2019
PHASE I -- Budget Planning / Conceptual Design -- Completed October 2020
PHASE IIa — Preliminary Detailed Design — Completed April 2023
PHASE IIb — Detailed Design — Begins in May 2023
Schematic Design — May 2023
Design Development — August 2023
Construction Documentation Preparation — November 2023
PHASE III -- Construction -- Begins in October 2024
Site Preparation and Development — October 2023
Building Construction — March 2024
PHASE IV — Facility Commissioning — Begins in May 2025
Building Operational and Occupied - Early Summer of 2025
Phase Ila — PRELIMANARY DETAILED DESIGN
❑ $1.7 MM State and $3 MM Federal Funding Secured
❑ Joint Project Management Agreement Signed
❑ Construction Site Selected
❑ Geotechnical Assessment and Hydrological Assessment Accomplished
❑ Phase I ESA and Hazardous Substance Screening Performed
❑ Site Septic System, Power and Water Availability and Efficacy Confirmed
❑ Project Tribal Nation Consultations Completed
❑ State Environmental Policy Act (SEPA) Project Review Finalized
❑ Washington SHPO and NHPA Project Review Approval Obtained
JPSF PROJECT SITE
April 2023
2
CITY OF
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LEGEND
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Site Selected for
JPSF ((Parcel No.
063007528010)
Proposed Site Plan
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Phase 11b- DETAILED DESIGN
Detailed Design - Three Major Components
First Step - Schematic Design
Second Step - Design Development
Final Step - Construction Documentation Preparation
Phase 11b- DETAILED DESIGN
Detailed Design - Three Major Components
First Step - Schematic Design
At this stage, the design
site planning elements
conceptual design, and
designs. At this stage
elements and ideas are
design solutions.
team begins to describe
of the project design.
translates it into arc
variations of the site
explored in order to ac
the architectural and
The team takes the
hitectural and spatial
and building design
Phase 11b- DETAILED DESIGN
Detailed Design - Three Major Components
First Step - Schematic Design
Second Step - Design Development
The design is developed from the schematic concept into a more
refined and precise final architectural plan. Design development
produces architectural drawing sets that include a site plan, floor
plans, sections, exterior elevations, and materials details. This step also
produces structural drawings, mechanical, electrical, and plumbing
drawings, site civil engineering drawings, and landscape architecture
drawings. Design development locks down the final facility
configuration and design details.
Phase 11b- DETAILED DESIGN
Detailed Design - Three Major Components
First Step - Schematic Design
Second Step - Design Development
Final Step - Construction Documentation Preparation
Construction documents comprise a precise set of instruction on how
to build the project and are used to obtain building permits. They
describe precisely how the design shall be built: methods, materials,
building systems, components. The construction documents describe
precisely, in both large and small scales, every facet of the building
design. They provide the construction contractor a comprehensive
understanding of the architect's intent.
OAC Inc. Phase IIb Proposal
Scope of Work -
Task 1.0 — Design Management
Task 2.0 — Schematic Design
Task 3.0 — Design Development
Task 4.0 — Construction Documents
Task 5.0 — Interior Design and Furniture, Fixtures and Equipment (FF&E)
Task 6.0 — Building Commissioning Review
Task 7.0 — LEED Silver Certification
Task 8.0 — Pilot Infiltration Tests (PIT)
OAC Inc. Phase IIb Proposal
Proposed Cost — Project Management
$174,600
Architectural Design
$568,260
Structural Engineering
$99,000
MEP/FP
$451,550
Civil Engineering/Site Survey
$46,200
AudioNisual System Engineering
$16,500
Acoustics
$16,500
Building Enclosure
$28,050
Facility Commissioning
$8,250
Communications Systems Engineering
$71,330
Cost Estimating
$66,000
Landscape Architecture
$89,100
Geotechnical - Infiltration
$13,860
Septic Design (allowance)
$33,000
Subtotal
$1,682,200
Alternative Services:
MEP LEED Support $77,000
LEED Consulting $44,000
LCCA (allowance) $88,000
Subtotal $209,000
TOTAL $1,891,200
Design Cost Increase Causes
❑ Inflated Labor Costs - 45% increase $450 k increase
❑ Added Project Scope
Increased Site Size — 4 vs. 2 acres
Increased engineering for roadways,
parking, stormwater management facilities $180 k increase
Addition of Solar Power Capability
Radio Tower Addition
LEED Certification Requirement
$50 k increase
$20 k increase
$200 k increase
Totals = $900 k
zozo Design Cost of ss,000,000 increases to 2023 estimate of ss,goo,000
Funding
State: $117001000 — Appropriated in 2021 / 2022 Budgets
$517001000 — Proposed in 2023 Capital Budget
Federal: $3,000,000 — Appropriated in 2023 federal budget.
City:
$494001000
— Would Increase to $7,250,000 Absent 2023
State Funding
County:
$4,400,000
— Would Increase to $7,250,000 Absent 2023
State Funding
TOTAL: $19,200,000 *
* 2023 Dollars
Actions Recommended -
L Cornplete Purchase o f'JPSF Site
2. Authorize Modification of JPSF Management Agreement
3. A uthorize Please IIb Contract Be Executed
0
The Ultimate Objective
SERVICEABLE
SECURE
df pORf 4,10
l� sI
SURVIVABLE
Emergency Management and Communications Facilities
of QORT 4,VG�t
c1�Fs
❑ PUBLIC COMMENT OPPORTUNITIES
The City and County are committed to working with stakeholder
groups and the Joint Public Safety Facility Project welcomes
community input.
❑ FURTHER INFORMATION
Using Alternative Public
Works Procurements fo
Capital Projects (RCV
39*10
May 2, 2023 1 - 81
Types of Alternative Public Works Contracting
► General Contractor/Construction Management (GC/CM)
► Design Build (DB)
Progressive Design Build (PDB)
Requirements to Use RCW 39.10
1. Project is over $2,000,000.
2. Agencies must demonstrate broad competence/prior experience with DB
or GC/CM or that they have a solid project management team with
specific experience.
3. Must receive project approval from the Project Review Committee (PRC)
4. Projects are good candidates if they are: "highly specialized",
"complex", "technical", "historic", and/or involve structures that will
remain occupied during construction.
May 2, 2023 1 - 82
General Contractor/Construction Mgt
General Contractor/Construction Management (GC/CM): Contractor is selected u
both Experience and Contractor overhead costs. Uses Maximum Allowed Constructil
Cost that is agreed upon at 90% Design with the contractor. The owner provides the
Architect and engineering consultants and is responsible for the design. GC/CM
Contracting is a process of collaborative management and construction process
between the owner, architect and contractor.
Pros:
Contractor involved in design phase
► Transfers most cost increase risks to Contractor (less Change Orders)
Owner can select contractor with multiple criteria besides price.
Cons
► Upfront process takes longer
► Owner still ultimately responsible for Design errors
Need a more experienced team or hire experienced consultants
May 2, 2023 1 - 83
Design Build
Design Build (DB) and Progressive Design Build (PDB): The design and construction
services are contracted to a selected contractor based upon experience and cost
criteria. Design -build is used to minimize risks for the project owner and reduce the
delivery schedule by overlapping the design phase and construction phase of a project.
More of a collaborative process with Contractor
Pros:
Contractor involved in design phase
► Transfers most cost increase risks to Contractor (less Change Orders)
► Transfers Design Risk to Contractor (less Change Orders)
Cons
Fixed cost is determined prior to each phase contract
Upfront process takes longer
Need a more experienced team or hire needed experience as consultants
May 2, 2023 1 - 84
Approval Process:
Oth of prior
une, July, September, November
Announced day of
Presentation
May 2, 2023 1 - 85
Select Project Team
Presentation to PRC Board/Gain Approval
Develop and Issue RFQ to identify Qualified Contractors
Review Committee scores and selects top RFQ submissions to receive RFP
Develop and Issue RFP
Review Committee scores and selects top RFP Submission
Select Contractor
Develop and Sign Preconstruction Contract
tart Design and Cost Estimating
it Design and Construction into Ph
tinue Design and Estim�MJFDevelop 1st Phase Construction Cont
Start Construction of First Phase
Legal Council
ecutive/Legislative oversight (owne
Owner Project Director
DB/OAC
Tech. Adviso
Project
Procureme
Contractor Project Manager
Review Committee
Architect/Engineer MIProject SuperintendenJE. Subcontractors
Questions ?
May 2, 2023 1 - 89
POR-T-ANGELES
= W A S H I N G T O N, U.S.
Date: May 2, 2023
To: City Council
From: William Bloor, City Attorney
Brian S. Smith, Police Chief
Derrell Sharp, Fire Chief
Sarina Carrizosa, Finance Director
CITY COUNCIL
MEMO
Subject: Authorization and Dispersal of Opioid Settlement Funds
Summary: The City has already taken the action necessary to receive funds through participation in the
second round of opioid settlements through the State of Washington. The terms of the settlement agreement
require the City to undertake certain actions for the consideration, review, and distribution of these funds,
but the settlement does not prescribe a detailed process for carrying out those actions. Those details are left
for each city to establish. Staff has prepared a suggested process for Council's consideration.
Funding: Approximately $1.8 million is available over the next 18 years to address issues associated with
opioid use and abuse. Council approved proposals can receive funds from the Trustee. Funds must be used
for approved purposes as specified in the settlement agreement.
Recommendation:
1. Adopt the methodology for obtaining and reviewing proposals for distribution of the Opioid
Settlement funds as proposed by staff in accordance with funding guidance established in the
settlement agreement.
2. Designate the Finance Director as the City's agent to receive the funds.
Background / Analysis::
A participating City that receives a direct payment from the Opioid Settlement maintains full discretion
over the use and distribution of the Opioid Funds, provided the funds are used for an approved purpose
within the settlement agreement.
As a condition of receiving a direct payment of settlement funds, each Participating City agrees to
undertake the following actions:
• Develop a methodology for obtaining proposals for use of Opioid Funds.
• Ensure opportunity is provided for community -based input on priorities for Opioid Fund
programs and services.
• Receive and review proposals for use of Opioid Funds.
• Approve or deny proposals for use of Opioid Funds for approved purposes.
• Receive funds from the Trustee for approved proposals and distribute the Opioid Funds to the
approved recipient.
• Report to the Opioid Abatement Council (OAC) and make available to the public all decisions on
Opioid Fund allocation applications, distributions, and expenditures.
Each City must develop its own methodology for obtaining proposals for performing these actions.
May 2, 2023 1 - 90
Proposal for Approval Methodology
Staff has prepared a template, included as an attachment to this memo, for submitting a proposal for use of
settlement funds which includes a timeline for submission, approval and reporting. Staff proposes that the
City Council announce its intent to receive proposals for use of the opioid settlement funds at least two
weeks prior to the application deadline. This announcement will provide details about when, where and
how to submit a proposal. The template includes criteria that City Council may consider in approving the
proposals.
Staff recommends that the application period be open for a minimum of 14 days and applications be
submitted in writing.
At the next regularly scheduled City Council meeting upon closure of the application period, Council will
review written proposals for the use of the settlement funds. Applicants can provide additional input during
the public hearing portion of the Council meeting. During the public hearing, City Council will discuss
and consider the proposals submitted. Council may choose to provide responsive comments at the public
hearing. Upon the completion of proposals and review of applications, Council will formally approve or
deny each proposal as a part of the public hearing.
Upon approval of funding, the City Manager will direct the Finance Director to request Opioid Settlement
Funds and then disperse the funds as approved by Council.
Six months after disbursement of funds, recipients will provide a written report detailing the progress and
status of the program or project. Written updates should be addressed to the City Manager and emailed to
the City Clerk. Failure to submit a six-month written report may result in exclusion of future Opioid
settlement funding opportunities.
Funding Overview:
The Finance Director shall act as the City's agent for receiving and distributing Opioid Settlement Funds
as directed by the City Council.
Attachment:
• Funding request application template
• One Washington Memorandum of Understanding Between Washington Municipalities
May 2, 2023 1 - 91
9 lli;=
PaRTANGELES
W ASH IN G TO N, U.S.
Port Angeles Opioid Settlement Funding Request
Introduction and Background
In May of 2022 Attorney General Bob Ferguson announced a $518 million settlement with
several major opioid distributors aimed at resolving opioid-related claims. A portion of these
funds are being allocated to the City of Port Angeles to address the opioid crisis, including
substance use treatment, access to overdose -reversal drugs and services to assist with those
struggling with addition.
Goals and Scope
The City's goal in the distribution of Opioid Settlement Funds is to reduce the impact to public
safety services, healthcare facilities, local businesses, city residents/visitors through effective
strategic measures including but not limited to treatment, prevention, and education of opioid
use and abuse.
Eligibility
Local government agencies and organizations operating within the City of Port Angeles working
to reduce the impact upon City resources and residents caused by the opioid crisis. Applicants
must be in good financial standing and have a City of Port Angeles focused program that meets
the intent of the opioid settlement approval parameters.
Role of City Council
The Port Angeles City Council will provide the following roles and functions to support partners
under this funding opportunity:
• Review written proposals for the use of the opioid settlement funds.
• Receive public comment pertaining to the dispersal of opioid settlement funds.
• Approve/Deny requests for use of the opioid settlement funds.
• Review the six-month updated provided by recipients detailing the progress and status
of the program funded through the opioid settlement funds.
Application
Requests for Opioid Settlement funding should provide a detailed narrative that outlines the
project/program Goals, Scope and Outcome potential for reducing the impact of the opioid
crisis upon city resources and community members.
How to Submit an Application
Written proposals for use of the opioid settlement funds will be submitted via email to
cityclerk@cityofpa.us during the "open" application period. Proposals must fall within the
approved purposes as outlined in the settlement agreement.
May 2, 2023 1 - 92
Port Angeles Opioid Settlement Funding Request
Instructions: Please begin by reviewing One Washington Memorandum of Understanding
Between Washington Municipalities Exhibit A "Opioid Abatement Strategies" to ensure the
program proposal falls within the approved strategies guidelines.
Application materials should include:
• One completed application per project (this document).
Application Questionnaire — Opioid Abatement Action Plan Implementation
Section 1: Project goals, scope and anticipated outcomes
1. Name of Project:
2. Which Opioid Abatement Strategy category does the project fall within? (Choose one
application per project goal area.)
Treatment of Opioid Use Disorder (OUD)
❑ Prevention of Opioid Deaths and Other Harms
❑ Education/Training
❑ Other Strategies (Exhibit A part three)
3. Name of Agency/Organization submitting proposal for funding:
4. Who is responsible for project management/leadership?
5. Describe the Project Goals:
6. Describe the Scope of the Project:
7. Describe anticipated outcomes of the project.
8. What is the total budget request for the project?
May 2, 2023 1 - 93
Port Angeles Opioid Settlement Funding Request
9. Describe any other sources of funding that will support the project, if applicable:
10. How many people do you expect to reach through this project cycle?
11. What is the desired end result of the project?
12. What is the current status of the project?
13. What are the key implementation milestones for the project?
14. How will success of the project be measured?
15. What challenges are anticipated and how can those be mitigated?
16. How will the project be sustained in the future?
17. Please describe the geographic area(s) to be served through this project:
18. Describe any other ways this project will advance the goal of reducing the impact to City
resources and community members from the Opioid Crisis:
May 2, 2023 1 - 94
Port Angeles Opioid Settlement Funding Request
Scoring and Review Criteria
Element
Description
Points Available
Partnership
• Application submitted in partnership with a
public safety entity.
• Roles and responsibilities for all partners are
20
clearly outlined.
• Application describes interest in collaborating
with Public Safety entities.
Budget, Scope
• Project scope falls within one or more of the
Scale
approved Opioid Abatement Strategies.
20
• Application identifies additional funding sources
(if applicable).
Description of
• Application clearly outlines the project/program.
Project(s)
. Application includes sufficient detail including a
clear desired result, summary of the current
20
status, key activities to be implemented, how
success will be measured and any other relevant
details.
Implementation
• Application outlines implementation strategy.
• Application describes potential challenges and a
20
mitigation plan for addressing those challenges.
Sustainability
• Application outlines a clear path for how the
project will continue beyond this funding cycle.
20
Total points available:
100
May 2, 2023 1 - 95
ONE WASHINGTON MEMORANDUM OF UNDERSTANDING BETWEEN
WASHINGTON MUNICIPALITIES
Whereas, the people of the State of Washington and its communities have been harmed by
entities within the Pharmaceutical Supply Chain who manufacture, distribute, and dispense
prescription opioids;
Whereas, certain Local Governments, through their elected representatives and counsel,
are engaged in litigation seeking to hold these entities within the Pharmaceutical Supply Chain of
prescription opioids accountable for the damage they have caused to the Local Governments;
Whereas, Local Governments and elected officials share a common desire to abate and
alleviate the impacts of harms caused by these entities within the Pharmaceutical Supply Chain
throughout the State of Washington, and strive to ensure that principals of equity and equitable
service delivery are factors considered in the allocation and use of Opioid Funds; and
Whereas, certain Local Governments engaged in litigation and the other cities and counties
in Washington desire to agree on a form of allocation for Opioid Funds they receive from entities
within the Pharmaceutical Supply Chain.
Now therefore, the Local Governments enter into this Memorandum of Understanding
("MOU") relating to the allocation and use of the proceeds of Settlements described.
A. Definitions
As used in this MOU:
1. "Allocation Regions" are the same geographic areas as the existing
nine (9) Washington State Accountable Community of Health (ACH) Regions
and have the purpose described in Section C below.
2. "Approved Purpose(s)" shall mean the strategies specified and set
forth in the Opioid Abatement Strategies attached as Exhibit A.
3. "Effective Date" shall mean the date on which a court of
competent jurisdiction enters the first Settlement by order or consent decree. The
Parties anticipate that more than one Settlement will be administered according to
the terms of this MOU, but that the first entered Settlement will trigger allocation
of Opioid Funds in accordance with Section B herein, and the formation of the
Opioid Abatement Councils in Section C.
4. "Litigating Local Govemment(s)" shall mean Local Governments
that filed suit against any Pharmaceutical Supply Chain Participant pertaining to
the Opioid epidemic prior to September 1, 2020.
1
May 2, 2023 1 - 96
5. "Local Government(s)" shall mean all counties, cities, and towns
within the geographic boundaries of the State of Washington.
6. "National Settlement Agreements" means the national opioid
settlement agreements dated July 21, 2021 involving Johnson & Johnson, and
distributors AmerisourceBergen, Cardinal Health and McKesson as well as their
subsidiaries, affiliates, officers, and directors named in the National Settlement
Agreements, including all amendments thereto.
7. "Opioid Funds" shall mean monetary amounts obtained through a
Settlement as defined in this MOU.
8. "Opioid Abatement Council" shall have the meaning described in
Section C below.
9. "Participating Local Government(s)" shall mean all counties,
cities, and towns within the geographic boundaries of the State that have chosen
to sign on to this MOU. The Participating Local Governments may be referred to
separately in this MOU as "Participating Counties" and "Participating Cities and
Towns" (or "Participating Cities or Towns," as appropriate) or "Parties."
10. "Pharmaceutical Supply Chain" shall mean the process and
channels through which controlled substances are manufactured, marketed,
promoted, distributed, and/or dispensed, including prescription opioids.
11. "Pharmaceutical Supply Chain Participant" shall mean any entity
that engages in or has engaged in the manufacture, marketing, promotion,
distribution, and/or dispensing of a prescription opioid, including any entity that
has assisted in any of the above.
12. "Qualified Settlement Fund Account," or "QSF Account," shall
mean an account set up as a qualified settlement fund, 468b fund, as authorized by
Treasury Regulations 1.468B-1(c) (26 CFR § 1.468B-1).
13. "Regional Agreements" shall mean the understanding reached by
the Participating Local Counties and Cities within an Allocation Region
governing the allocation, management, distribution of Opioid Funds within that
Allocation Region.
14. "Settlement" shall mean the future negotiated resolution of legal or
equitable claims against a Pharmaceutical Supply Chain Participant when that
resolution has been jointly entered into by the Participating Local
Governments. "Settlement" expressly does not include a plan of reorganization
confirmed under Title 11 of the United States Code, irrespective of the extent to
which Participating Local Governments vote in favor of or otherwise support such
plan of reorganization.
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15. "Trustee" shall mean an independent trustee who shall be
responsible for the ministerial task of releasing Opioid Funds from a QSF account
to Participating Local Governments as authorized herein and accounting for all
payments into or out of the trust.
16. The "Washington State Accountable Communities of Health" or
"ACH" shall mean the nine (9) regions described in Section C below.
B. Allocation of Settlement Proceeds for Approved Purposes
1. All Opioid Funds shall be held in a QSF and distributed by the
Trustee, for the benefit of the Participating Local Governments, only in a manner
consistent with this MOU. Distribution of Opioid Funds will be subject to the
mechanisms for auditing and reporting set forth below to provide public
accountability and transparency.
2. All Opioid Funds, regardless of allocation, shall be utilized
pursuant to Approved Purposes as defined herein and set forth in Exhibit A.
Compliance with this requirement shall be verified through reporting, as set out in
this MOU.
3. The division of Opioid Funds shall first be allocated to
Participating Counties based on the methodology utilized for the Negotiation
Class in In Re: National Prescription Opiate Litigation, United States District
Court for the Northern District of Ohio, Case No. 1:17-and-02804-DAP. The
allocation model uses three equally weighted factors: (1) the amount of opioids
shipped to the county; (2) the number of opioid deaths that occurred in that
county; and (3) the number of people who suffer opioid use disorder in that
county. The allocation percentages that result from application of this
methodology are set forth in the "County Total" line item in Exhibit B. In the
event any county does not participate in this MOU, that county's percentage share
shall be reallocated proportionally amongst the Participating Counties by applying
this same methodology to only the Participating Counties.
4. Allocation and distribution of Opioid Funds within each
Participating County will be based on regional agreements as described in
Section C.
C. Regional Agreements
1. For the purpose of this MOU, the regional structure for decision -
making related to opioid fund allocation will be based upon the nine (9) pre-
defined Washington State Accountable Community of Health Regions (Allocation
Regions). Reference to these pre -defined regions is solely for the purpose of
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drawing geographic boundaries to facilitate regional agreements for use of Opioid
Funds. The Allocation Regions are as follows:
• King County (Single County Region)
• Pierce County (Single County Region)
• Olympic Community of Health Region (Clallam, Jefferson, and Kitsap
Counties)
• Cascade Pacific Action Alliance Region (Cowlitz, Grays Harbor, Lewis,
Mason, Pacific, Thurston, and Wahkiakum Counties)
• North Sound Region (Island, San Juan, Skagit, Snohomish, and Whatcom
Counties)
• SouthWest Region (Clark, Klickitat, and Skamania Counties)
• Greater Columbia Region (Asotin, Benton, Columbia, Franklin, Garfield,
Kittitas, Walla Walla, Whitman, and Yakima Counties)
• Spokane Region (Adams, Ferry, Lincoln, Pend Oreille, Spokane, and
Stevens Counties)
• North Central Region (Chelan, Douglas, Grant, and Okanogan Counties)
2. Opioid Funds will be allocated, distributed and managed within
each Allocation Region, as determined by its Regional Agreement as set forth
below. If an Allocation Region does not have a Regional Agreement enumerated
in this MOU, and does not subsequently adopt a Regional Agreement per Section
C.5, the default mechanism for allocation, distribution and management of Opioid
Funds described in Section CA.a will apply. Each Allocation Region must have
an OAC whose composition and responsibilities shall be defined by Regional
Agreement or as set forth in Section CA.
3. King County's Regional Agreement is reflected in Exhibit C to this
MOU.
4. All other Allocation Regions that have not specified a Regional
Agreement for allocating, distributing and managing Opioid Funds, will apply
the following default methodology:
a. Opioid Funds shall be allocated within each Allocation Region by
taking the allocation for a Participating County from Exhibit B and
apportioning those funds between that Participating County and its
Participating Cities and Towns. Exhibit B also sets forth the allocation to
the Participating Counties and the Participating Cities or Towns within the
Counties based on a default allocation formula. As set forth above in
Section B.3, to determine the allocation to a county, this formula utilizes:
(1) the amount of opioids shipped to the county; (2) the number of opioid
deaths that occurred in that county; and (3) the number of people who
suffer opioid use disorder in that county. To determine the allocation
within a county, the formula utilizes historical federal data showing how
the specific Counties and the Cities and Towns within the Counties have
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made opioids epidemic -related expenditures in the past. This is the same
methodology used in the National Settlement Agreements for county and
intra-county allocations. A Participating County, and the Cities and Towns
within it may enter into a separate intra-county allocation agreement to
modify how the Opioid Funds are allocated amongst themselves, provided
the modification is in writing and agreed to by all Participating Local
Governments in the County. Such an agreement shall not modify any of
the other terms or requirements of this MOU.
b. 10% of the Opioid Funds received by the Region will be reserved,
on an annual basis, for administrative costs related to the OAC. The OAC
will provide an annual accounting for actual costs and any reserved funds
that exceed actual costs will be reallocated to Participating Local
Governments within the Region.
C. Cities and towns with a population of less than 10,000 shall be
excluded from the allocation, with the exception of cities and towns that
are Litigating Participating Local Governments. The portion of the Opioid
Funds that would have been allocated to a city or town with a population
of less than 10,000 that is not a Litigating Participating Local Government
shall be redistributed to Participating Counties in the manner directed
in CA.a above.
d. Each Participating County, City, or Town may elect to have its
share re -allocated to the OAC in which it is located. The OAC will then
utilize this share for the benefit of Participating Local Governments within
that Allocation Region, consistent with the Approved Purposes set forth in
Exhibit A. A Participating Local Government's election to forego its
allocation of Opioid Funds shall apply to all future allocations unless the
Participating Local Government notifies its respective OAC otherwise. If a
Participating Local Government elects to forego its allocation of the
Opioid Funds, the Participating Local Government shall be excused from
the reporting requirements set forth in this Agreement.
e. Participating Local Governments that receive a direct
payment maintain full discretion over the use and distribution of their
allocation of Opioid Funds, provided the Opioid Funds are used solely for
Approved Purposes. Reasonable administrative costs for a Participating
Local Government to administer its allocation of Opioid Funds shall not
exceed actual costs or 10% of the Participating Local Government's
allocation of Opioid Funds, whichever is less.
f. A Local Government that chooses not to become a Participating
Local Government will not receive a direct allocation of Opioid Funds.
The portion of the Opioid Funds that would have been allocated to a Local
Government that is not a Participating Local Government shall be
May 2, 2023 1 - 100
redistributed to Participating Counties in the manner directed
in CA.a above.
g. As a condition of receiving a direct payment, each Participating
Local Government that receives a direct payment agrees to undertake the
following actions:
i. Developing a methodology for obtaining proposals for use
of Opioid Funds.
ii. Ensuring there is opportunity for community -based input
on priorities for Opioid Fund programs and services.
iii. Receiving and reviewing proposals for use of Opioid Funds
for Approved Purposes.
iv. Approving or denying proposals for use of Opioid
Funds for Approved Purposes.
V. Receiving funds from the Trustee for approved proposals
and distributing the Opioid Funds to the recipient.
vi. Reporting to the OAC and making publicly available all
decisions on Opioid Fund allocation applications,
distributions and expenditures.
h. Prior to any distribution of Opioid Funds within the Allocation
Region, The Participating Local Governments must establish an Opioid
Abatement Council (OAC) to oversee Opioid Fund allocation,
distribution, expenditures and dispute resolution. The OAC may be a
preexisting regional body or may be a new body created for purposes of
executing the obligations of this MOU.
i. The OAC for each Allocation Region shall be composed of
representation from both Participating Counties and Participating Towns
or Cities within the Region. The method of selecting members, and the
terms for which they will serve will be determined by the Allocation
Region's Participating Local Governments. All persons who serve on the
OAC must have work or educational experience pertaining to one or more
Approved Uses.
The Regional OAC will be responsible for the following actions:
i. Overseeing distribution of Opioid Funds from Participating
Local Governments to programs and services within the
Allocation Region for Approved Purposes.
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ii. Annual review of expenditure reports from
Participating Local Jurisdictions within the Allocation
Region for compliance with Approved Purposes and the
terms of this MOU and any Settlement.
iii. In the case where Participating Local Governments chose
to forego their allocation of Opioid Funds:
(i) Approving or denying proposals by Participating Local
Governments or community groups to the OAC for use of
Opioid Funds within the Allocation Region.
(ii) Directing the Trustee to distribute Opioid Funds for use
by Participating Local Governments or community groups
whose proposals are approved by the OAC.
(iii) Administrating and maintaining records of all OAC
decisions and distributions of Opioid Funds.
iv. Reporting and making publicly available all decisions on
Opioid Fund allocation applications, distributions and
expenditures by the OAC or directly by Participating Local
Governments.
V. Developing and maintaining a centralized public dashboard
or other repository for the publication of expenditure data
from any Participating Local Government that receives
Opioid Funds, and for expenditures by the OAC in that
Allocation Region, which it shall update at least annually.
vi. If necessary, requiring and collecting additional outcome -
related data from Participating Local Governments to
evaluate the use of Opioid Funds, and all Participating
Local Governments shall comply with such requirements.
vii. Hearing complaints by Participating Local Governments
within the Allocation Region regarding alleged failure to
(1) use Opioid Funds for Approved Purposes or (2) comply
with reporting requirements.
5. Participating Local Governments may agree and elect to share,
pool, or collaborate with their respective allocation of Opioid Funds in any
manner they choose by adopting a Regional Agreement, so long as such
sharing, pooling, or collaboration is used for Approved Purposes and
complies with the terms of this MOU and any Settlement.
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6. Nothing in this MOU should alter or change any Participating
Local Government's rights to pursue its own claim. Rather, the intent of
this MOU is to join all parties who wish to be Participating Local
Governments to agree upon an allocation formula for any Opioid Funds
from any future binding Settlement with one or more Pharmaceutical
Supply Chain Participants for all Local Governments in the State of
Washington.
7. If any Participating Local Government disputes the amount it
receives from its allocation of Opioid Funds, the Participating Local
Government shall alert its respective OAC within sixty (60) days of
discovering the information underlying the dispute. Failure to alert its
OAC within this time frame shall not constitute a waiver of the
Participating Local Government's right to seek recoupment of any
deficiency in its allocation of Opioid Funds.
8. If any OAC concludes that a Participating Local Government's
expenditure of its allocation of Opioid Funds did not comply with the
Approved Purposes listed in Exhibit A, or the terms of this MOU, or that
the Participating Local Government otherwise misused its allocation of
Opioid Funds, the OAC may take remedial action against the alleged
offending Participating Local Government. Such remedial action is left to
the discretion of the OAC and may include withholding future Opioid
Funds owed to the offending Participating Local Government or requiring
the offending Participating Local Government to reimburse improperly
expended Opioid Funds back to the OAC to be re -allocated to the
remaining Participating Local Governments within that Region.
9. All Participating Local Governments and OAC shall maintain all
records related to the receipt and expenditure of Opioid Funds for no less
than five (5) years and shall make such records available for review by
any other Participating Local Government or OAC, or the public. Records
requested by the public shall be produced in accordance with
Washington's Public Records Act RCW 42.56.001 et seq. Records
requested by another Participating Local Government or an OAC shall be
produced within twenty-one (21) days of the date the record request was
received. This requirement does not supplant any Participating Local
Government or OAC's obligations under Washington's Public Records
Act RCW 42.56.001 et seq.
D. Payment of Counsel and Litigation Expenses
1. The Litigating Local Governments have incurred attorneys' fees
and litigation expenses relating to their prosecution of claims against the
Pharmaceutical Supply Chain Participants, and this prosecution has inured to the
benefit of all Participating Local Governments. Accordingly, a Washington
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Government Fee Fund ("GFF") shall be established that ensures that all Parties
that receive Opioid Funds contribute to the payment of fees and expenses incurred
to prosecute the claims against the Pharmaceutical Supply Chain Participants,
regardless of whether they are litigating or non -litigating entities.
2. The amount of the GFF shall be based as follows: the funds to be
deposited in the GFF shall be equal to 15% of the total cash value of the Opioid
Funds.
3. The maximum percentage of any contingency fee agreement
permitted for compensation shall be 15% of the portion of the Opioid Funds
allocated to the Litigating Local Government that is a party to the contingency fee
agreement, plus expenses attributable to that Litigating Local Government. Under
no circumstances may counsel collect more for its work on behalf of a Litigating
Local Government than it would under its contingency agreement with that
Litigating Local Government.
4. Payments from the GFF shall be overseen by a committee (the
"Opioid Fee and Expense Committee") consisting of one representative of the
following law firms: (a) Keller Rohrback L.LP.; (b) Hagens Berman Sobol
Shapiro LLP; (c) Goldfarb & Huck Roth Riojas, PLLC; and (d) Napoli Shkolnik
PLLC. The role of the Opioid Fee and Expense Committee shall be limited to
ensuring that the GFF is administered in accordance with this Section.
5. In the event that settling Pharmaceutical Supply Chain Participants
do not pay the fees and expenses of the Participating Local Governments directly
at the time settlement is achieved, payments to counsel for Participating Local
Governments shall be made from the GFF over not more than three years, with
50% paid within 12 months of the date of Settlement and 25% paid in each
subsequent year, or at the time the total Settlement amount is paid to the Trustee
by the Defendants, whichever is sooner.
6. Any funds remaining in the GFF in excess of. (i) the amounts
needed to cover Litigating Local Governments' private counsel's representation
agreements, and (ii) the amounts needed to cover the common benefit tax
discussed in Section C.8 below (if not paid directly by the Defendants in
connection with future settlement(s), shall revert to the Participating Local
Governments pro rata according to the percentages set forth in Exhibits B, to be
used for Approved Purposes as set forth herein and in Exhibit A.
7. In the event that funds in the GFF are not sufficient to pay all fees
and expenses owed under this Section, payments to counsel for all Litigating
Local Governments shall be reduced on a pro rata basis. The Litigating Local
Governments will not be responsible for any of these reduced amounts.
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8. The Parties anticipate that any Opioid Funds they receive will be
subject to a common benefit "tax" imposed by the court in In Re: National
Prescription Opiate Litigation, United States District Court for the Northern
District of Ohio, Case No. 1:17-and-02804-DAP ("Common Benefit Tax"). If this
occurs, the Participating Local Governments shall first seek to have the settling
defendants pay the Common Benefit Tax. If the settling defendants do not agree
to pay the Common Benefit Tax, then the Common Benefit Tax shall be paid
from the Opioid Funds and by both litigating and non -litigating Local
Governments. This payment shall occur prior to allocation and distribution of
Rinds to the Participating Local Governments. In the event that GFF is not fully
exhausted to pay the Litigating Local Governments' private counsel's
representation agreements, excess funds in the GFF shall be applied to pay the
Common Benefit Tax (if any).
E. General Terms
1. If any Participating Local Government believes another
Participating Local Government, not including the Regional Abatement Advisory
Councils, violated the terms of this MOU, the alleging Participating Local
Government may seek to enforce the terms of this MOU in the court in which any
applicable Settlement(s) was entered, provided the alleging Participating Local
Government first provides the alleged offending Participating Local Government
notice of the alleged violation(s) and a reasonable opportunity to cure the alleged
violation(s). In such an enforcement action, any alleging Participating Local
Government or alleged offending Participating Local Government may be
represented by their respective public entity in accordance with Washington law.
2. Nothing in this MOU shall be interpreted to waive the right of any
Participating Local Government to seek judicial relief for conduct occurring
outside the scope of this MOU that violates any Washington law. In such an
action, the alleged offending Participating Local Government, including the
Regional Abatement Advisory Councils, may be represented by their respective
public entities in accordance with Washington law. In the event of a conflict, any
Participating Local Government, including the Regional Abatement Advisory
Councils and its Members, may seek outside representation to defend itself
against such an action.
3. Venue for any legal action related to this MOU shall be in the
court in which the Participating Local Government is located or in accordance
with the court rules on venue in that jurisdiction. This provision is not intended to
expand the court rules on venue.
4. This MOU may be executed in two or more counterparts, each of
which shall be deemed an original, but all of which shall constitute one and the
same instrument. The Participating Local Governments approve the use of
electronic signatures for execution of this MOU. All use of electronic signatures
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shall be governed by the Uniform Electronic Transactions Act. The Parties agree
not to deny the legal effect or enforceability of the MOU solely because it is in
electronic form or because an electronic record was used in its formation. The
Participating Local Government agree not to object to the admissibility of the
MOU in the form of an electronic record, or a paper copy of an electronic
document, or a paper copy of a document bearing an electronic signature, on
the grounds that it is an electronic record or electronic signature or that it is not in
its original form or is not an original.
5. Each Participating Local Government represents that all
procedures necessary to authorize such Participating Local Government's
execution of this MOU have been performed and that the person signing for such
Party has been authorized to execute the MOU.
[Remainder of Page Intentionally Left Blank — Signature Pages Follow]
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This One Washington Memorandum of Understanding Between Washington
Municipalities is signed this day of , 2022 by:
Name & Title
On behalf of
4894-0031-1574, v. 2
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EXHIBIT A
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OPIOID ABATEMENT STRATEGIES
PART ONE: TREATMENT
A. TREAT OPIOID USE DISORDER (OUD)
Support treatment of Opioid Use Disorder (OUD) and any co-occurring Substance Use
Disorder or Mental Health (SUD/MH) conditions, co -usage, and/or co -addiction through
evidence -based, evidence -informed, or promising programs or strategies that may include,
but are not limited to, the following:
1. Expand availability of treatment for OUD and any co-occurring SUD/MH conditions,
co -usage, and/or co -addiction, including all forms of Medication -Assisted Treatment
(MAT) approved by the U.S. Food and Drug Administration.
2. Support and reimburse services that include the full American Society of Addiction
Medicine (ASAM) continuum of care for OUD and any co-occurring SUD/MH
conditions, co -usage, and/or co -addiction, including but not limited to:
a. Medication -Assisted Treatment (MAT);
b. Abstinence -based treatment;
c. Treatment, recovery, or other services provided by states, subdivisions,
community health centers; non -for -profit providers; or for -profit providers;
d. Treatment by providers that focus on OUD treatment as well as treatment by
providers that offer OUD treatment along with treatment for other SUD/MH
conditions, co -usage, and/or co -addiction; or
e. Evidence -informed residential services programs, as noted below.
3. Expand telehealth to increase access to treatment for OUD and any co-occurring
SUD/MH conditions, co -usage, and/or co -addiction, including MAT, as well as
counseling, psychiatric support, and other treatment and recovery support services.
4. Improve oversight of Opioid Treatment Programs (OTPs) to assure evidence -based,
evidence -informed, or promising practices such as adequate methadone dosing.
5. Support mobile intervention, treatment, and recovery services, offered by qualified
professionals and service providers, such as peer recovery coaches, for persons with
OUD and any co-occurring SUD/MH conditions, co -usage, and/or co -addiction and
for persons who have experienced an opioid overdose.
6. Support treatment of mental health trauma resulting from the traumatic experiences of
the opioid user (e.g., violence, sexual assault, human trafficking, or adverse childhood
experiences) and family members (e.g., surviving family members after an overdose
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or overdose fatality), and training of health care personnel to identify and address such
trauma.
7. Support detoxification (detox) and withdrawal management services for persons with
OUD and any co-occurring SUD/MH conditions, co -usage, and/or co -addiction,
including medical detox, referral to treatment, or connections to other services or
supports.
8. Support training on MAT for health care providers, students, or other supporting
professionals, such as peer recovery coaches or recovery outreach specialists,
including telementoring to assist community -based providers in rural or underserved
areas.
9. Support workforce development for addiction professionals who work with persons
with OUD and any co-occurring SUD/MH conditions, co -usage, and/or co -addiction.
10. Provide fellowships for addiction medicine specialists for direct patient care,
instructors, and clinical research for treatments.
11. Provide funding and training for clinicians to obtain a waiver under the federal Drug
Addiction Treatment Act of 2000 (DATA 2000) to prescribe MAT for OUD, and
provide technical assistance and professional support to clinicians who have obtained
a DATA 2000 waiver.
12. Support the dissemination of web -based training curricula, such as the American
Academy of Addiction Psychiatry's Provider Clinical Support Service-Opioids web -
based training curriculum and motivational interviewing.
13. Support the development and dissemination of new curricula, such as the American
Academy of Addiction Psychiatry's Provider Clinical Support Service for
Medication -Assisted Treatment.
B. SUPPORT PEOPLE IN TREATMENT AND RECOVERY
Support people in treatment for and recovery from OUD and any co-occurring SUD/MH
conditions, co -usage, and/or co -addiction through evidence -based, evidence -informed, or
promising programs or strategies that may include, but are not limited to, the following:
1. Provide the full continuum of care of recovery services for OUD and any co-occurring
SUD/MH conditions, co -usage, and/or co -addiction, including supportive housing,
residential treatment, medical detox services, peer support services and counseling,
community navigators, case management, and connections to community -based
services.
2. Provide counseling, peer -support, recovery case management and residential
treatment with access to medications for those who need it to persons with OUD and
any co-occurring SUD/MH conditions, co -usage, and/or co -addiction.
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3. Provide access to housing for people with OUD and any co-occurring SUD/MH
conditions, co -usage, and/or co -addiction, including supportive housing, recovery
housing, housing assistance programs, or training for housing providers.
4. Provide community support services, including social and legal services, to assist in
deinstitutionalizing persons with OUD and any co-occurring SUD/MH conditions, co -
usage, and/or co -addiction.
5. Support or expand peer -recovery centers, which may include support groups, social
events, computer access, or other services for persons with OUD and any co-occurring
SUD/MH conditions, co -usage, and/or co -addiction.
6. Provide employment training or educational services for persons in treatment for or
recovery from OUD and any co-occurring SUD/MH conditions, co -usage, and/or co -
addiction.
7. Identify successful recovery programs such as physician, pilot, and college recovery
programs, and provide support and technical assistance to increase the number and
capacity of high -quality programs to help those in recovery.
8. Engage non -profits, faith -based communities, and community coalitions to support
people in treatment and recovery and to support family members in their efforts to
manage the opioid user in the family.
9. Provide training and development of procedures for government staff to appropriately
interact and provide social and other services to current and recovering opioid users,
including reducing stigma.
10. Support stigma reduction efforts regarding treatment and support for persons with
OUD, including reducing the stigma on effective treatment.
C. CONNECT PEOPLE WHO NEED HELP TO THE HELP THEY NEED
(CONNECTIONS TO CARE)
Provide connections to care for people who have — or are at risk of developing — OUD and
any co-occurring SUD/MH conditions, co -usage, and/or co -addiction through evidence -
based, evidence -informed, or promising programs or strategies that may include, but are not
limited to, the following:
1. Ensure that health care providers are screening for OUD and other risk factors and
know how to appropriately counsel and treat (or refer if necessary) a patient for OUD
treatment.
2. Support Screening, Brief Intervention and Referral to Treatment (SBIRT) programs to
reduce the transition from use to disorders.
3. Provide training and long-term implementation of SBIRT in key systems (health,
schools, colleges, criminal justice, and probation), with a focus on youth and young
adults when transition from misuse to opioid disorder is common.
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4. Purchase automated versions of SBIRT and support ongoing costs of the technology.
5. Support training for emergency room personnel treating opioid overdose patients on
post -discharge planning, including community referrals for MAT, recovery case
management or support services.
6. Support hospital programs that transition persons with OUD and any co-occurring
SUD/MH conditions, co -usage, and/or co -addiction, or persons who have experienced
an opioid overdose, into community treatment or recovery services through a bridge
clinic or similar approach.
7. Support crisis stabilization centers that serve as an alternative to hospital emergency
departments for persons with OUD and any co-occurring SUD/MH conditions, co -
usage, and/or co -addiction or persons that have experienced an opioid overdose.
8. Support the work of Emergency Medical Systems, including peer support specialists,
to connect individuals to treatment or other appropriate services following an opioid
overdose or other opioid-related adverse event.
9. Provide funding for peer support specialists or recovery coaches in emergency
departments, detox facilities, recovery centers, recovery housing, or similar settings;
offer services, supports, or connections to care to persons with OUD and any co-
occurring SUD/MH conditions, co -usage, and/or co -addiction or to persons who have
experienced an opioid overdose.
10. Provide funding for peer navigators, recovery coaches, care coordinators, or care
managers that offer assistance to persons with OUD and any co-occurring SUD/MH
conditions, co -usage, and/or co -addiction or to persons who have experienced on
opioid overdose.
11. Create or support school -based contacts that parents can engage with to seek
immediate treatment services for their child; and support prevention, intervention,
treatment, and recovery programs focused on young people.
12. Develop and support best practices on addressing OUD in the workplace.
13. Support assistance programs for health care providers with OUD.
14. Engage non -profits and the faith community as a system to support outreach for
treatment.
15. Support centralized call centers that provide information and connections to
appropriate services and supports for persons with OUD and any co-occurring
SUD/MH conditions, co -usage, and/or co -addiction.
16. Create or support intake and call centers to facilitate education and access to
treatment, prevention, and recovery services for persons with OUD and any co-
occurring SUD/MH conditions, co -usage, and/or co -addiction.
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17. Develop or support a National Treatment Availability Clearinghouse — a
multistate/nationally accessible database whereby health care providers can list
locations for currently available in -patient and out -patient OUD treatment services
that are accessible on a real-time basis by persons who seek treatment.
D. ADDRESS THE NEEDS OF CRIMINAL -JUSTICE -INVOLVED PERSONS
Address the needs of persons with OUD and any co-occurring SUD/MH conditions, co -
usage, and/or co -addiction who are involved — or are at risk of becoming involved — in the
criminal justice system through evidence -based, evidence -informed, or promising programs
or strategies that may include, but are not limited to, the following:
1. Support pre -arrest or post -arrest diversion and deflection strategies for persons with
OUD and any co-occurring SUD/MH conditions, co -usage, and/or co -addiction,
including established strategies such as:
a. Self -referral strategies such as the Angel Programs or the Police Assisted
Addiction Recovery Initiative (PAARI);
b. Active outreach strategies such as the Drug Abuse Response Team (DART)
model;
c. "Naloxone Plus" strategies, which work to ensure that individuals who have
received naloxone to reverse the effects of an overdose are then linked to
treatment programs or other appropriate services;
d. Officer prevention strategies, such as the Law Enforcement Assisted Diversion
(LEAD) model;
e. Officer intervention strategies such as the Leon County, Florida Adult Civil
Citation Network or the Chicago Westside Narcotics Diversion to Treatment
Initiative;
f. Co -responder and/or alternative responder models to address OUD-related 911
calls with greater SUD expertise and to reduce perceived barriers associated with
law enforcement 911 responses; or
g. County prosecution diversion programs, including diversion officer salary, only
for counties with a population of 50,000 or less. Any diversion services in matters
involving opioids must include drug testing, monitoring, or treatment.
2. Support pre-trial services that connect individuals with OUD and any co-occurring
SUD/MH conditions, co -usage, and/or co -addiction to evidence -informed treatment,
including MAT, and related services.
3. Support treatment and recovery courts for persons with OUD and any co-occurring
SUD/MH conditions, co -usage, and/or co -addiction, but only if these courts provide
referrals to evidence -informed treatment, including MAT.
5
May 2, 2023 1 - 113
4. Provide evidence -informed treatment, including MAT, recovery support, or other
appropriate services to individuals with OUD and any co-occurring SUD/MH
conditions, co -usage, and/or co -addiction who are incarcerated in jail or prison.
5. Provide evidence -informed treatment, including MAT, recovery support, or other
appropriate services to individuals with OUD and any co-occurring SUD/MH
conditions, co -usage, and/or co -addiction who are leaving jail or prison have recently
left jail or prison, are on probation or parole, are under community corrections
supervision, or are in re-entry programs or facilities.
6. Support critical time interventions (CTI), particularly for individuals living with dual -
diagnosis OUD/serious mental illness, and services for individuals who face
immediate risks and service needs and risks upon release from correctional settings.
7. Provide training on best practices for addressing the needs of criminal -justice -
involved persons with OUD and any co-occurring SUD/MH conditions, co -usage,
and/or co -addiction to law enforcement, correctional, or judicial personnel or to
providers of treatment, recovery, case management, or other services offered in
connection with any of the strategies described in this section.
E. ADDRESS THE NEEDS OF PREGNANT OR PARENTING WOMEN AND
THEIR FAMILIES, INCLUDING BABIES WITH NEONATAL ABSTINENCE
SYNDROME
Address the needs of pregnant or parenting women with OUD and any co-occurring
SUD/MH conditions, co -usage, and/or co -addiction, and the needs of their families, including
babies with neonatal abstinence syndrome, through evidence -based, evidence -informed, or
promising programs or strategies that may include, but are not limited to, the following:
1. Support evidence -based, evidence -informed, or promising treatment, including MAT,
recovery services and supports, and prevention services for pregnant women — or
women who could become pregnant — who have OUD and any co-occurring SUD/MH
conditions, co -usage, and/or co -addiction, and other measures to educate and provide
support to families affected by Neonatal Abstinence Syndrome.
2. Provide training for obstetricians or other healthcare personnel that work with
pregnant women and their families regarding treatment of OUD and any co-occurring
SUD/MH conditions, co -usage, and/or co -addiction.
3. Provide training to health care providers who work with pregnant or parenting women
on best practices for compliance with federal requirements that children born with
Neonatal Abstinence Syndrome get referred to appropriate services and receive a plan
of safe care.
4. Provide enhanced support for children and family members suffering trauma as a
result of addiction in the family; and offer trauma -informed behavioral health
treatment for adverse childhood events.
9
May 2, 2023 1 - 114
5. Offer enhanced family supports and home -based wrap -around services to persons with
OUD and any co-occurring SUD/MH conditions, co -usage, and/or co -addiction,
including but not limited to parent skills training.
6. Support for Children's Services — Fund additional positions and services, including
supportive housing and other residential services, relating to children being removed
from the home and/or placed in foster care due to custodial opioid use.
PART TWO: PREVENTION
F. PREVENT OVER -PRESCRIBING AND ENSURE APPROPRIATE
PRESCRIBING AND DISPENSING OF OPIOIDS
Support efforts to prevent over -prescribing and ensure appropriate prescribing and dispensing
of opioids through evidence -based, evidence -informed, or promising programs or strategies
that may include, but are not limited to, the following:
1. Training for health care providers regarding safe and responsible opioid prescribing,
dosing, and tapering patients off opioids.
2. Academic counter -detailing to educate prescribers on appropriate opioid prescribing.
3. Continuing Medical Education (CME) on appropriate prescribing of opioids.
4. Support for non-opioid pain treatment alternatives, including training providers to
offer or refer to multi -modal, evidence -informed treatment of pain.
5. Support enhancements or improvements to Prescription Drug Monitoring Programs
(PDMPs), including but not limited to improvements that:
a. Increase the number of prescribers using PDMPs;
b. Improve point -of -care decision -making by increasing the quantity, quality, or
format of data available to prescribers using PDMPs or by improving the
interface that prescribers use to access PDMP data, or both; or
c. Enable states to use PDMP data in support of surveillance or intervention
strategies, including MAT referrals and follow-up for individuals identified
within PDMP data as likely to experience OUD.
6. Development and implementation of a national PDMP — Fund development of a
multistate/national PDMP that permits information sharing while providing
appropriate safeguards on sharing of private health information, including but not
limited to:
a. Integration of PDMP data with electronic health records, overdose episodes,
and decision support tools for health care providers relating to OUD.
7
May 2, 2023 1 - 115
b. Ensuring PDMPs incorporate available overdose/naloxone deployment data,
including the United States Department of Transportation's Emergency
Medical Technician overdose database.
7. Increase electronic prescribing to prevent diversion or forgery.
8. Educate Dispensers on appropriate opioid dispensing.
G. PREVENT MISUSE OF OPIOIDS
Support efforts to discourage or prevent misuse of opioids through evidence -based, evidence -
informed, or promising programs or strategies that may include, but are not limited to, the
following:
1. Corrective advertising or affirmative public education campaigns based on evidence.
2. Public education relating to drug disposal.
3. Drug take -back disposal or destruction programs.
4. Fund community anti -drug coalitions that engage in drug prevention efforts.
5. Support community coalitions in implementing evidence -informed prevention, such
as reduced social access and physical access, stigma reduction — including staffing,
educational campaigns, support for people in treatment or recovery, or training of
coalitions in evidence -informed implementation, including the Strategic Prevention
Framework developed by the U.S. Substance Abuse and Mental Health Services
Administration (SAMHSA).
6. Engage non -profits and faith -based communities as systems to support prevention.
7. Support evidence -informed school and community education programs and
campaigns for students, families, school employees, school athletic programs, parent -
teacher and student associations, and others.
8. School -based or youth -focused programs or strategies that have demonstrated
effectiveness in preventing drug misuse and seem likely to be effective in preventing
the uptake and use of opioids.
9. Support community -based education or intervention services for families, youth, and
adolescents at risk for OUD and any co-occurring SUD/MH conditions, co -usage,
and/or co -addiction.
10. Support evidence -informed programs or curricula to address mental health needs of
young people who may be at risk of misusing opioids or other drugs, including
emotional modulation and resilience skills.
11. Support greater access to mental health services and supports for young people,
including services and supports provided by school nurses or other school staff, to
8
May 2, 2023 1 - 116
address mental health needs in young people that (when not properly addressed)
increase the risk of opioid or other drug misuse.
H. PREVENT OVERDOSE DEATHS AND OTHER HARMS
Support efforts to prevent or reduce overdose deaths or other opioid-related harms through
evidence -based, evidence -informed, or promising programs or strategies that may include,
but are not limited to, the following:
1. Increase availability and distribution of naloxone and other drugs that treat overdoses
for first responders, overdose patients, opioid users, families and friends of opioid
users, schools, community navigators and outreach workers, drug offenders upon
release from jail/prison, or other members of the general public.
2. Provision by public health entities of free naloxone to anyone in the community,
including but not limited to provision of intra-nasal naloxone in settings where other
options are not available or allowed.
3. Training and education regarding naloxone and other drugs that treat overdoses for
first responders, overdose patients, patients taking opioids, families, schools, and
other members of the general public.
4. Enable school nurses and other school staff to respond to opioid overdoses, and
provide them with naloxone, training, and support.
5. Expand, improve, or develop data tracking software and applications for
overdoses/naloxone revivals.
6. Public education relating to emergency responses to overdoses.
7. Public education relating to immunity and Good Samaritan laws.
8. Educate first responders regarding the existence and operation of immunity and Good
Samaritan laws.
9. Expand access to testing and treatment for infectious diseases such as HIV and
Hepatitis C resulting from intravenous opioid use.
10. Support mobile units that offer or provide referrals to treatment, recovery supports,
health care, or other appropriate services to persons that use opioids or persons with
OUD and any co-occurring SUD/MH conditions, co -usage, and/or co -addiction.
11. Provide training in treatment and recovery strategies to health care providers,
students, peer recovery coaches, recovery outreach specialists, or other professionals
that provide care to persons who use opioids or persons with OUD and any co-
occurring SUD/MH conditions, co -usage, and/or co -addiction.
12. Support screening for fentanyl in routine clinical toxicology testing.
9
May 2, 2023 1 - 117
PART THREE: OTHER STRATEGIES
I. FIRST RESPONDERS
In addition to items C8, D1 through D7, H1, H3, and H8, support the following:
1. Current and future law enforcement expenditures relating to the opioid epidemic.
2. Educate law enforcement or other first responders regarding appropriate practices and
precautions when dealing with fentanyl or other drugs.
J. LEADERSHIP, PLANNING AND COORDINATION
Support efforts to provide leadership, planning, and coordination to abate the opioid epidemic
through activities, programs, or strategies that may include, but are not limited to, the
following:
1. Community regional planning to identify goals for reducing harms related to the
opioid epidemic, to identify areas and populations with the greatest needs for
treatment intervention services, or to support other strategies to abate the opioid
epidemic described in this opioid abatement strategy list.
2. A government dashboard to track key opioid-related indicators and supports as
identified through collaborative community processes.
3. Invest in infrastructure or staffing at government or not -for -profit agencies to support
collaborative, cross -system coordination with the purpose of preventing
overprescribing, opioid misuse, or opioid overdoses, treating those with OUD and any
co-occurring SUD/MH conditions, co -usage, and/or co -addiction, supporting them in
treatment or recovery, connecting them to care, or implementing other strategies to
abate the opioid epidemic described in this opioid abatement strategy list.
4. Provide resources to staff government oversight and management of opioid abatement
programs.
K. TRAINING
In addition to the training referred to in various items above, support training to abate the
opioid epidemic through activities, programs, or strategies that may include, but are not
limited to, the following:
1. Provide funding for staff training or networking programs and services to improve the
capability of government, community, and not -for -profit entities to abate the opioid
crisis.
2. Invest in infrastructure and staffing for collaborative cross -system coordination to
prevent opioid misuse, prevent overdoses, and treat those with OUD and any co-
occurring SUD/MH conditions, co -usage, and/or co -addiction, or implement other
10
May 2, 2023 1 - 118
strategies to abate the opioid epidemic described in this opioid abatement strategy list
(e.g., health care, primary care, pharmacies, PDMPs, etc.).
L. RESEARCH
Support opioid abatement research that may include, but is not limited to, the following:
1. Monitoring, surveillance, and evaluation of programs and strategies described in this
opioid abatement strategy list.
2. Research non-opioid treatment of chronic pain.
3. Research on improved service delivery for modalities such as SBIRT that demonstrate
promising but mixed results in populations vulnerable to opioid use disorders.
4. Research on innovative supply-side enforcement efforts such as improved detection of
mail -based delivery of synthetic opioids.
5. Expanded research on swift/certain/fair models to reduce and deter opioid misuse
within criminal justice populations that build upon promising approaches used to
address other substances (e.g. Hawaii HOPE and Dakota 24/7).
6. Research on expanded modalities such as prescription methadone that can expand
access to MAT.
11
May 2, 2023 1 - 119
Local
County Government
% Allocation
Adams County
Adams County
0.1638732475%
Hatton
Lind
Othello
Ritzville
_
Washtucna
County Total:
0.1638732475
Asotin County
Asotin County
0.4694498386%
Asotin
Clarkston
County Total:
0.4694498386%
Benton County
Benton County
1.4848831892%
Benton City
Kennewick
0.5415650564%
Prosser
Richland
0.4756779517%
West Richland
0.0459360490%
County Total:
2.5480622463%
Chelan County
Chelan County
0.7434914485%
Cashmere
Chelan
_
Entiat
Leavenworth
_
Wenatchee
0.2968333494%
County Total:
1.0403247979
Clallam County
Clallam County
1.3076983401%
Forks
Port Angeles
0.4598370527%
Sequim
County Total: 1.7675353928%
*** MaY 2;v2 23nt appears in multiple counties B-1 1 - 120
Local
County Government
% Allocation
Clark County
Clark County
4.5149775326%
Battle Ground
0.1384729857%
Camas
0.2691592724%
La Center
Ridgefield
Vancouver
1.7306605325%
Washougal
0.1279328220%
Woodland***
Yacolt
County Total: 6.7812031452
Columbia County
Columbia County 0.0561699537%
Dayton
Starbuck
County Total:
Cowlitz County
Cowlitz County
Castle Rock
0.0561699537%
1.7226945990%
Kalama
Kelso
0.1331145270%
Longview
0.6162736905
Woodland***
County Total:
2.4720828165
Douglas County
Douglas County
0.3932175175%
Bridgeport
Coulee Dam***
East Wenatchee
0.0799810865%
Mansfield
Rock Island
Waterville
_
County Total: 0.4731986040%
Ferry County
Ferry County 0.1153487994%
Republic
County Total: 0.1153487994%
*** MaY 2;v2 23nt appears in multiple counties B-2 1 - 121
EXHIBIT B
Local
County Government % Allocation
Franklin County
Franklin County 0.3361237144%
Connell
Kahlotus _
Mesa
Pasco 0.4278056066%
County Total: 0.7639293210%
Garfield County
Garfield County 0.0321982209%
Pomeroy
County Total: 0.0321982209
Grant County
Grant County 0.9932572167%
Coulee City
Coulee Dam***
Electric City
Ephrata
George
Grand Coulee
Hartline
Krupp
Mattawa
Moses Lake 0.2078293909%
Quincy
Royal City
Soap Lake
Warden
Wilson Creek
County Total: 1.2010866076%
*** MaY 2jv2 23nt appears in multiple counties B-3 1 - 122
EXHIBIT B
Local
County Government % Allocation
Grays Harbor County
Grays Harbor County 0.9992429138%
Aberdeen 0.2491525333
Cosmopolis
Elma
Hoquiam
McCleary
Montesano
Oakville
Ocean Shores
Westport
County Total: 1.2483954471
Island County
Island County 0.6820422610%
Coupeville
Langlev
Oak Harbor 0.2511550431%
County Total: 0.9331973041%
Jefferson County
Jefferson County 0.4417137380%
Port Townsend
County Total
0.4417137380%
*** Mail 2;v2 23nt appears in multiple counties B-4 1 - 123
Local
County Government
% Allocation
King County
King County
13.9743722662%
Algona
Auburn***
0.2622774917%
Beaux Arts Village
Bellevue
1.1300592573
Black Diamond
Bothell***
0.1821602716%
Burien
0.0270962921%
Carnation
Clyde Hill
Covington
0.0118134406%
Des Moines
0.1179764526%
Duvall
Enumclaw***
0.0537768326%
Federal Way
0.3061452240%
Hunts Point
Issaquah
0.1876240107%
Kenmore
0.0204441024%
Kent
0.5377397676%
Kirkland
0.5453525246%
Lake Forest Park
0.0525439124%
Maple Valley
0.0093761587%
Medina
Mercer Island
0.1751797481%
Milton***
Newcastle
0.0033117880%
Normandy Park
North Bend
Pacific***
Redmond
0.4839486007%
Renton
0.7652626920%
Sammamish
0.0224369090%
SeaTac
0.1481551278%
Seattle
6.6032403816%
Shoreline
0.0435834501%
Skykomish
Snoqualmie
0.0649164481%
Tukwila
0.3032205739%
Woodinville
0.0185516364%
Yarrow Point
County Total: 26.0505653608%
*** MaY 2jv2 23nt appears in multiple counties B-5 1 - 124
Local
County Government
% Allocation
Kitsap County
Kitsap County
2.6294133668%
Bainbridge Island
0.1364686014%
Bremerton
0.6193374389%
Port Orchard
0.1009497162%
Poulsbo
0.0773748246%
County Total:
3.5635439479%
Kittitas County
Kittitas County
0.3855704683%
Cle Elum
Ellensburg
0.0955824915%
Kittitas
Roslyn
_
South Cle Elum
County Total:
0.4811529598%
Klickitat County
Klickitat County
0.2211673457%
Bingen
Goldendale _
White Salmon
County Total: 0.2211673457%
Lewis County
Lewis County 1.0777377479%
Centralia 0.1909990353%
Chehalis
Morton
Mossyrock
Napavine
Pe Ell _
Toledo _
Vader _
Winlock
County Total: 1.2687367832%
*** MaY 2;v2 23nt appears in multiple counties B-6 1 - 125
Local
County Government
% Allocation
Lincoln County
Lincoln County
0.1712669645%
Almira
Creston
Davenport
Harrington
Odessa
Reardan
Sprague
Wilbur
County Total:
0.1712669645
Mason County
Mason County
0.8089918012%
Shelton
0.1239179888%
County Total:
0.9329097900%
Okanogan County
Okanogan County
0.6145043345%
Brewster
Conconully
Coulee Dam***
Elmer City
Nespelem
Okanogan
Omak
Oroville
Pateros
Riverside
Tonasket
Twisp
Winthrop
County Total:
0.6145043345
Pacific County
Pacific County
0.4895416466%
Ilwaco
Long Beach
Raymond
South Bend
County Total: 0.4895416466%
*** MaY 2;v2 23nt appears in multiple counties B-7 1 - 126
Local
County Government % Allocation
Pend Oreille County
Pend Oreille County 0.2566374940%
Metaline
Metaline Falls
Newport
County Total:
0.2566374940%
Pierce County
Pierce County
7.2310164020%
Auburn***
0.0628522112%
Bonney Lake
0.1190773864%
Buckley
Carbonado
DuPont
Eatonville
Edgewood
0.0048016791%
Enumclaw***
0.0000000000
Fife
0.1955185481
Fircrest
Gig Harbor
0.0859963345%
Lakewood
0.5253640894%
Milton***
Orting
Pacific***
Puyallup
0.3845704814%
Roy
Ruston
South Prairie
Steilacoom
Sumner
0.1083157569%
Tacoma
3.2816374617%
University Place
0.0353733363%
Wilkeson
County Total: 12.0345236870%
San Juan County
San Juan County 0.2101495171%
Friday Harbor
County Total: 0.2101495171%
*** MaY 2jv2 23nt appears in multiple counties B-8 1 - 127
EXHIBIT B
Local
County Government % Allocation
Skagit County
Burlington
0.1146861661%
Concrete
Hamilton
La Conner
Lyman
Mount Vernon
0.2801063665%
Sedro-Woolley
0.0661146351%
County Total:
1.6910058544%
Skamania County
Skamania County
0.1631931925%
North Bonneville
Stevenson
County Total:
0.1631931925%
Snohomish County
Snohomish County
6.9054415622%
Arlington
0.2620524080%
Bothell***
0.2654558588%
Brier
Darrington
Edmonds
0.3058936009%
Everett
1.9258363241
Gold Bar
Granite Falls
Index
Lake Stevens
0.1385202891%
Lynnwood
0.7704629214%
Marysville
0.3945067827%
Mill Creek
0.1227939546%
Monroe
0.1771621898%
Mountlake Terrace
0.2108935805%
Mukilteo
0.2561790702%
Snohomish
0.0861097964%
Stanwood
Sultan
Woodway
_
County Total: 11.8213083387%
*** MaY 2jv2p28nt appears in multiple counties B-9 1 - 128
EXHIBIT B
Local
County Government % Allocation
Spokane Count
Spokane County
5.5623859292%
Airway Heights
Cheney
0.1238454349
Deer Park
Fairfield
Latah
Liberty Lake
0.0389636519%
Medical Lake
Millwood
Rockford
Spangle
Spokane
3.0872078287%
Spokane Valley
0.0684217500%
Waverly
County Total:
8.8808245947
Stevens County
Stevens County
0.7479240179%
Chewelah
Colville
Kettle Falls
Marcus
Northport
Springdale
County Total:
0.7479240179
Thurston County
Thurston County
2.3258492094%
Bucoda
Lacey
0.2348627221%
Olympia
0.6039423385%
Rainier
Tenino
Tumwater
0.2065982350%
Yelm
County Total:
3.3712525050%
Wahkiakum County
Wahkiakum County
0.0596582197%
Cathlamet
County Total: 0.0596582197%
*** MaY 2;v2 23nt appears in multiple counties B-10 1 - 129
Local
County Government % Allocation
Walla Walla County
Walla Walla County 0.5543870294%
College Place
Prescott
Waitsburg
Walla Walla 0.3140768654%
County Total:
0.8684638948%
Whatcom County
Whatcom County
1.3452637306%
Bellingham
0.8978614577%
Blaine
Everson
Ferndale
0.0646101891%
Lynden
0.0827115612%
Nooksack
Sumas
County Total: 2.3904469386%
Whitman County
Whitman County 0.2626805837%
Albion
Colfax
Colton
Endicott
Farmington
Garfield
LaCrosse
Lamont
Malden
Oakesdale
Palouse
Pullman 0.2214837491%
Rosalia
St. John
Tekoa
Uniontown
County Total: 0.4841643328%
*** MaY 2jv2G23nt appears in multiple counties B-11 1 - 130
Local
County Government
% Allocation
Yakima County
Yakima County
1.9388392959%
Grandview
0.0530606109%
Granger
Harrah
Mabton
Moxee
Naches
Selah
Sunnyside
0.1213478384%
Tieton
Toppenish
Union Gap
Wapato
Yakima
0.6060410539
Zillah
County Total:
2.7192887991%
*** MaY 2jv2G23nt appears in multiple counties B-12 1 - 131
Exhibit C
May 2, 2023 1 - 132
KING COUNTY REGIONAL AGREEMENT
King County intends to explore coordination with its cities and towns to facilitate a Regional
Agreement for Opioid Fund allocation. Should some cities and towns choose not to participate in
a Regional Agreement, this shall not preclude coordinated allocation for programs and services
between the County and those cities and towns who elect to pursue a Regional Agreement. As
contemplated in C.5 of the MOU, any Regional Agreement shall comply with the terms of the
MOU and any Settlement. If no Regional Agreement is achieved, the default methodology for
allocation in CA of the MOU shall apply.
May 2, 2023 1 - 133
or ab P-Q-R-TANGELES
CITY COUNCIL
WASH I N G T O N, U.S. MEMO
Date: May 2, 2023
To: City Council
From: Nathan A. West, City Manager
Subject: Association of Washington Cities Conference Attendance
Summary: On occasion, Council members have attended the Association of Washington Cities Summer
Conference. This year the conference is held in Spokane, Washington on June 20-23, 2023.
Funding: Travel and training funds are set aside for Council under budget code 001-1160-511-4310.
Registration costs for the full conference are $475 per person, not including hotel accommodations.
Recommendation: Council should discuss and approve attendance of up to three Council members.
Background / Analysis: The Association of Washington Cities offers a conference each year as an
opportunity for municipal leaders to gather together. This conference is a chance for Council members to
network with other members, connecting on challenges and opportunities.
It is best practice for Council to discuss and designate members to attend the conference.
Funding Overview: Travel and training funds are set aside for Council under budget code 001-1160-
511-4310. Registration costs for the full conference are $475 per person, not including hotel
accommodations.
May 2, 2023 1 - 134
P-Q-R-TANGELES
CITY COUNCIL
WASH I N G T O N, U.S. MEMO
Date: May 2, 2023
To: City Council
From: Mike Healy, Interim Director of Public Works & Utilities
Subject: Award Elwha Industrial Water System Fish Screen Hydraulic System Repair Contract
Summary: The purpose of this memo is to request City Council authorization to award a contract to
Aqua Tech LLC, at a not -to -exceed bid price of $54,300.00 to accomplish the repair and maintenance of
the hydraulic operating system on the Fish Screen portion of the Elwha Industrial Water System.
Funding: The 2023 Elwha Industrial Water Appropriation Account 402-7382-534-4810 includes
sufficient resources to fund this agreement.
Recommendation: Authorize and award a contract to Aqua Tech LLC in the not to exceed amount of
$54,300.00 to accomplish the repair and maintenance of the hydraulic system located at the Elwha Fish
Screen Facility and authorize the City Manager to sign and administer the contract and make minor
modifications, as necessary.
Background / Analysis: The Elwha Industrial Water System was constructed in 2009 and went online
in 2010. The facility was previously operated by Veolia Water for the National Park Service prior to the
City assuming ownership in 2018. The Elwha Fish Screen Facility is a critical element of the Industrial
Water Supply System and consists of a complex hydraulic system to operate influent valving, backwash
valving, an overflow control system, and the sediment cleaning of fish screens.
The Elwha Industrial Water system serves three users. This system provides up to 30 million gallons of
water per day from the Elwha Industrial Water System to these users.
Bids were opened on April 13"', 2023, with one bid being received. Aqua Tech LLC, of Lake Tapps, WA
is the lowest responsible bidder with a bid amount of $54,300.00. Staff has determined that this bid is
both fair and reasonable for the work detailed in the bid documents even though it exceeds the Engineers
Estimate.
Contractor
Bid Amount
Aqua Tech LLC
$54,300.00
Engineer Estimate
$45 000.00
Funding Overview: The 2023 Elwha Industrial Water Appropriation Account 402-7382-534-4810
includes sufficient resources to fund this agreement.
May 2, 2023 J - 1
POR-TANGELES CITY COUNCIL
WASH I N G T O N, U.S. MEMO
Date: May 2, 2023
To: City Council
From: Mike Healy, Interim Director of Public Works & Utilities
Subject: Utility Wooden Power Poles — Material Purchase
Summary: It is necessary to restock the City's inventory of wooden electric utility poles in order to meet
customer and safety needs. Many of the City's wooden utility poles have deteriorated and need
replacement.
Bids were requested for the purchase of 75 wooden electric utility poles. On April 11, 2023 one bid was
received from Stella -Jones Corporation at a price of $112,117.12.
Funding: Funds are available for material inventory in the 2023 Electric Utility budget (401-7180-533.34-
02). The total contract amount for these replacements is $112,117.12.
Recommendation: Award a contract to Stella -Jones Corporation of Tacoma, WA for wooden poles at
a price of $112,117.12 including sales tax and authorize the City Manager to sign and to make minor
modifications to the contract if necessary.
Background / Analysis:
This procurement will restock the City's wooden pole inventory. The new poles will be used in ongoing
work activities including new pole installation and replacement of existing poles as needed throughout the
City.
While performing tree trimming and other routine and maintenance work in 2022, many poles throughout
the system were discovered to have deterioration at the top of the pole. Routine pole testing focuses on the
ground level core rot and other easily identifiable deterioration from the ground.
Bids were received on April 11, 2023 for 75 wood poles. One vendor bid on this material purchase. The
estimate for this purchase was $84,000. The bid received exceeds this amount by more than 15% due to
material escalation exceeding what was anticipated.
A bid summary is provided below.
Material Purchase Contract, MEC-2022-08 (Prices Include Freight and Sales Tax)
Vendor
Description
Qty
Total Price
Stella -Jones Corporation — Alternate
Preservative
Wooden Power Poles
75
$112,117.12
Engineer's Estimate
$84,000
Funding Overview:
Funds are available in the 2023 Electric Utility Operation Budget (401-7l 80-533.34-02).
May 2, 2023 J - 2
POR-T-ANGELES CITY COUNCIL
= W A S H I N G T O N, U.S. MEMO
Date: May 2, 2023
To: City Council
From: Mike Healy, Interim Director of Public Works & Utilities
Subject: Wastewater Capacity Improvements, CON-2023-06, Award Construction Contract
Summary: The Wastewater Capacity Improvement Project addresses high risk capacity constrained
segments of the sanitary sewer collection system. Included in the approved 2023-2028 Wastewater
and CSO Capital Facilities Program (CFP), the Wastewater Capacity Improvements Project seeks to
construct two high priority projects, the WW0120 Pump Station 3 Force Main Replacement, and
WW0220 West 4th Street Capacity Improvement. The project was advertised for construction bids
and Scarsella Bros., Inc. of Kent, WA was the lowest responsible bidder in the amount of
$5,587,016.27.
Funding: Funds are available in the approved 2023 budget for CSO capital projects under WWO120
(453-7488-594-6510) in an amount not to exceed $3,100,000, Wastewater capital projects budget
WW0220 (453-7488-594-6510) in an amount not to exceed $450,000, in addition for the Electrical
utility portion of the project, CL0619 (451-7188-594-6510) in an amount not to exceed $150,000.
This funding gap has been addressed in the proposed 2024-2029 Wastewater/CSO CFP by deferred
smaller projects, using excess operating reserves and utilizing slight increases to the Wastewater rate
in future years.
Recommendation: Award a contract for the Schedule A and Additive 1 bid to Scarsella Bros.,
Inc. for the CON-2023-06 Wastewater Capacity Improvements in the amount of $5,587,016.27.
including applicable taxes and authorize the City Manager to sign a construction contract for this
project and to make minor modifications if necessary.
Background / Analysis: The Pump Station 3 force main is over 50 years old, is hydraulically limited
during wet weather, and presents a vulnerability risk to the conveyance system between the west side
service area and Pump Station 4. The Wastewater Comprehensive Plan's Business Risk and Vulnerability
Assessment workshops concluded that failure of Pump Station 3 force main presented the greatest risk to
the wastewater conveyance system from an environmental & regulatory, public health & safety, and
continuity of service perspective. The consequence of this asset's failure would have major impacts on the
Wastewater Utility, replacement of the asset is critical to minimizing that risk.
Sanitary sewer modeling performed during the Wastewater Comprehensive Plan verified these
conclusions and identified gravity conveyance capacity constraints on 4th Street between N Street and
Evens Ave. The Wastewater Capacity Improvements project includes construction of a gravity sewer
main on West 4th Street improving capacity of a sewer conveyance originally built in 1965 and upgrading
the Pump Station 3 pressure sewer main on Marine Drive originally build in 1967. These conveyance
upgrades serve to increase sewer capacity to an area which contains 4 1 % of City utility customers, in
addition to a significant portion of the City's projected future growth. They will ensure that the
Wastewater utility maintains a level of service for existing city residents, while expanding capacity for
projected future growth, and the Title 17 housing density revisions implemented through the "Pursuing
Housing for All" Land Use Code.
May 2, 2023 J - 3
The Wastewater Capacity Improvements are a furtherance of the CSO Phase 1 & 2 investment, the
project is a culmination of a multi -phase plan to eliminate sanitary sewer overflows along Marine Drive,
West 41}i Street, and more effectively utilize the CSO Storage Tank constructed during CSO phase 1.
This contract includes the following construction components:
• Installation of a new 20-inch diameter HDPE sanitary sewer force main, via slip lining an existing
abandoned 48-inch industrial water line and by means of open cut construction.
• Installation of new 18-inch & 21-inch diameter PVC gravity sewer via open cut construction.
• Installation of new 4-inch PVC electrical conduit via open cut construction within existing
City right-of-way for a future underground cable replacement project.
• Installation of 9 new sanitary sewer manholes.
• Installation of 3 new combination air/vacuum relief valve vaults.
• Installation of a new flowmeter, pressure sensor, concrete vault, and associated piping, site and
pump station electrical improvements, controls integration.
• Installation of 4 new ADA curb ramps, and pavement restoration.
Notice of the bid opportunity for Wastewater Capacity Improvements project was advertised through the
Builders Exchange of Washington on March 31 st, 2023, the Daily Journal of Commerce and Peninsula
Daily News on March 31 st, and April 7', 2023. On April 28`h, 2022 two bids were received and opened.
Scarsella Bros., Inc. of Kent, WA is the apparent lowest, responsive, responsible bidder for the Base Bid
and Additive 1 with a total bid amount $5,587,016.27. The total bid amounts, including taxes, are
tabulated in the following table:
Contractor
Schedule A
Additive 1
Total Bid
Scarsella Bros., Inc.
$3,813,123.39
$1,773,892.88
$5,587,016.27
Interwest Construction, Inc.
$4,744,661.38
$1,739,864.32
$6,484,525.70
Engineer's Estimate
$3,726,050.99
$1,539,733.42
$5,265,784.41
The apparent lowest, responsive, responsible bidder Scarsella Bros., Inc. was within 6 % of the engineers
estimate. Favorable bids were received for Additive 1 West 4th Street, it's recommended to utilize
Wastewater Utility reserves to take advantage of these competitive bids and fund both the base bid and
additive bid. The impact of continued inflation in the construction industry means its unlikely Additive 1
could be accomplished for less by rebidding the project in the future.
Funding Overview:
Funds are available in the approved 2023 budget for CSO capital projects under WWO120 (453-7488-
594-6510) in an amount not to exceed $3,100,000, Wastewater capital projects budget WW0220 (453-
7488-594-6510) in an amount not to exceed $450,000, in addition for the Electrical utility portion of the
project, CL0619 (451-7188-594-6510) in an amount not to exceed $150,000.
Since the approval of the 2023-2028 CFP construction costs have continued to rise at a rapid rate. This
funding gap has been addressed in the proposed 2024-2029 Wastewater/CSO CFP by deferred smaller
projects, using excess operating reserves and utilizing slight increases to the Wastewater rate in future
years.
May 2, 2023 J - 4
POR-T-ANGELES
W A S H I N G T O N, U.S.
CITY COUNCIL
MEMO
Date:
April 19, 2023
To:
The City's Permanent Boards, Commissions, and Committees
CC:
City Council
From:
Nathan A. West, City Manager
William Bloor, City Attorney
Subject:
City Manager Direction to Boards, Committees and Commissions
Summary: Port Angeles Municipal Code Chapter 2.25 states the City Manager is authorized and
directed to "provide uniform procedures for the City's standing boards, commissions and committees."
The City Council has adopted procedures to help run fair and efficient meetings. Those procedures
should be followed by all of the City's permanent boards, committees, and commissions.
Funding: N/A
Recommendation: Direction to the City's standing boards, commissions and committees
Direction to Standing Boards, Commissions and Committees: The City Council adopted
Chapter 2.25 PAMC. The stated purpose of that chapter is "... to provide uniform procedures for the
City's standing boards, commissions and committees." To accomplish that purpose, section 2.25.030
provides that "The City Manager is hereby authorized and directed to establish such rules and procedures
as are appropriate to implement the provisions of this chapter."
Washington state law expressly authorizes city councils to adopt their own rules of procedure. Although
cities are not obligated to follow Roberts Rules of Order, most cities do adopt their own, customized rules
of procedure. The Port Angeles City Council has done that. It adopted rules to help run fair and efficient
meetings. These rules offer procedures ranging from the development of an agenda, respect and decorum,
treatment of fellow members, public comment, and a variety of other important matters that can arise
during a meeting. For all of these elements, consistency should be achieved with the approach taken at
the Council level.
City of Port Angeles Advisory boards, committees and commissions should also strive to produce
agendas that maintain a similar look and feel to the City Council agendas, as outlined in the Rules of
Procedure, so that members and the community can identify actions to be taken by the body as seen in the
order of business.
Uniform application of these rules across all boards will achieve the purpose of Chapter 2.25 and also will
improve efficiency of meetings and clarify expectations for committee, commission, board members,
staff, and citizens. Therefore, as authorized and directed by PAMC 2.25.030, the City Manager hereby
directs the City's standing boards, commissions and committees to adopt, follow, and comply with the
City Council's Rules of Procedure documents, with the Chair following the guidelines set for the Mayor.
May 2, 2023 L - 1
City Manager Direction to Boards, Committees and Commissions
Page 2
Some of the City's standing boards, commissions and committees are subject to requirements that do not
apply to the City Council. In the event of a conflict between the provisions of the Rules of Procedure and
any other authority applicable to the boards, commissions and committees, the order of precedence shall
be:
1. State law and regulations
2. City ordinances
3. The Rules of Procedure
4. By-laws of the entity
5. Other rules of procedure adopted by the entity
6. Robert's Rules of Order
Each of the City's boards, committees and commissions are identified in the Port Angeles Municipal
Code under Title 2. These sections contain details on composition, duties and procedure, and fall under
the consideration of items 1 and 2 above.
In addition to the Rules of Procedure, City Council passed by Resolution 11-10, the adoption of the
Action Minutes. The City Clerk has been using Action Minutes format for preparing City Council
Meeting Minutes since 2012. Previously, the City Clerk' s office used a detailed minutes format, which
took significant time to produce due to the difficult and subjective nature of summarizing comments,
presentations and discussion. Using the current Action Minutes format is more objective and decreases
preparation time. This format increases efficiency for staff and the public when reviewing the minutes to
locate key terms and actions taken during Council meetings. This system of preparing minutes should be
used consistently in the City, and the City Manager hereby directs City's advisory boards, committees,
and commissions to follow the guidelines in Resolution 11.10.
It is important to note that all City advisory board, committee, and commission meetings are recorded.
Over the years, significant improvements have been made to the audio system in the City Council
Chambers. While the audio and video recording cannot substitute for the minutes, the records will capture
detailed comments that were not recorded in the Action Minutes.
This direction to the City's boards, commissions and committees is effective immediately.
Funding Overview: N/A
Attachments: Resolution 11-10 and City Council Rules of Procedure
May 2, 2023 L - 2
0
RESOLUTION NO. I 1 _ I
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, establishing a policy for the format of the City Council
Meeting Minutes.
WHEREAS, City Staff has recommended to the City Council adoption of a policy of
streamlining the practice of taking detailed minutes for the City Council, and
WHEREAS, it is in the best interest of the City to establish a uniform, Objective policy
for the preparation of council minutes; and
WHEREAS, the preparation ofthese minutes maximizes personnel resources and is more
cost effective and time efficient.
NOW, THEREFORE be it resolved by the City Council of the City of Port. Angeles as
follows:
Section 1. The following information shall be included in the council minutes:
A. Date, hour, and place of the meeting.
B. The names of members in attendance and members absent. If a member
arrives late or departs before adjournment, the minutes should reflect the time
of arrival and/or departure at that point in the minutes, and next to the
member's name in the roll call section.
C. Whether it is a regular, adjourned, or special meeting.
D. Time the meeting commenced. Time of meeting recess (if any).
E. Topics of business.
F. Actions taken on each business item:
-Record motions and votes
-Include direction given to staff by general consensus
-If an intent is stated, include a summary stating the intent of the Council.
G. Statements made "for the record" or made for the express purpose of
clarifying the intent of the body.
H. Oral communications/public comment should reference the name of the
person, address, subject matter addressed, whether the comments were for or
against the subject matter, and direction (if any) given.
1. City Council. Reports should include the names of meetings attended, and.
subject of meetings, when provided.
J. Adjournment time and, if applicable, whether the meeting was adjourned to
another time prior to the next regular meeting.
Ti
2, 2023
L - 3
0
0
K. Signature block for the Mayor and City Clerk.
Section 2. With respect to public hearings, the minutes shall include:
A. The time that the public hearing was opened.
B. Identification of any written evidence in the form of statements, affidavits,
reports, photographs, reaps, correspondence, or other objects filed at the
hearing and included as part of the record.
C. The names and addresses of people who spoke and whether their testimony
was for or against the hearing subject.
D. Findings of the body (if the findings are modified or otherwise not
incorporated in the ordinance, resolution or staff report as a result of the
hearing).
E. The time that the public hearing was closed. If the hearing is continued, the
date, time and place of the continued hearing shall be reflected in the
minutes.
F. Statements made "for the record" or made for the express purpose of
clarifying the intent of the body.
G. Action taken on the subject matter:
-Record motions and votes
-Include direction given to staff by general consensus
-If an intent is stated, include a summary stating the intent of the Council.
Section 3. The audio recordings of the City Council meetings shall be maintained by the
City Clerk for a period not less than six years, according to the Washington. State retention.
schedule.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
J�-Ac
Council held on the 15 t h day of 2010.
1.
Mayor Dan Di Guilio
ATTEST: APP 0VED AS TO FORM:
P
J sa Hurd, City Clerk William E. Bloor, City Attorney
GA1LFGALIa ORDINANCES&kESOLUTIONSIRFSOLUTIONS. 2010%8 - CouncilAction-ClerWs Minutes.041210.wpd, June.24, 2010
2, 2023
—2—
L-4
Port Angeles City Council Rules of Procedure
most recently updated on July 3, 2018
Section 1 - Rules. These Rules shall govern the procedures followed by the City Council
of Port Angeles, Washington, for the conduct of Council meetings and the maintenance of order,
pursuant to RCW 35A.13.170.
Section 2 - Onen Public Meetings Act. The Council shall comply with the provisions of
the Open Public Meetings Act, Chapter 42.30 RCW, in the conduct of all meetings to which said
Act is applicable.
Section 3 - Executive Sessions. The Council may discuss topics in executive session,
which topics are specified in RCW 42.30.110 or relate to potential or pending litigation and are
subject to attorney -client privilege. The City Attorney shall inform the Council whenever any
proposed discussion in executive session is not legally allowed.
No member of the City Council, employee of the City, or any other person present during
executive session of the City Council shall disclose to any person the content or substance of any
discussion or action that took place during said executive session.
Section 4 - Work Sessions. Special meetings designated as work sessions shall be
advertised and conducted in the same manner as special meetings. Work sessions are for the
purpose of in-depth review and discussion of specified issues. Final disposition shall not be
taken at designated work sessions.
May 2, 2023 -1- L - 5
Necessary work sessions will be held at 5:00 p.m. on the 4th Tuesday of the month, or at
another time if approved by a majority of the Council.
Section 5 - Attendance.
A. Attendance, Excused Absences. RCW 35A.12.060 provides that a
Councilmember shall forfeit his/her office by failing to attend three consecutive regular meetings
of the Council without being excused by the Council. Members of the Council may ask to be
excused by following the procedure described in this paragraph. The member shall contact the
Mayor prior to the meeting and state the reason for his/her inability to attend the meeting. If the
member is unable to contact the Mayor, the member shall contact the City Manager or City
Clerk, who shall convey the message to the Mayor. Following roll call, the Mayor shall inform
the Council of the member's absence, state the reason for such absence, and inquire if there is a
motion to excuse the member. This motion shall be non -debatable. Upon passage of such
motion by a majority of members present, the absent member shall be considered excused and
the Clerk will make an appropriate notation in the minutes.
B. Attendance Via Speaker phone (AVS). From time to time, a Councilmember may
not be able to be physically present at a Council meeting, but will want to be involved in the
discussion and/or decision on a particular agenda item. The procedure and guidelines for
permitting a Councilmember to attend a Council meeting via Speaker phone are as follows:
Attendance via Speaker phone should be the exception, not the rule, and AVS is limited
to three Councilmembers per meeting. Examples of situations where AVS would be appropriate
include, but are not limited to:
An agenda item is time sensitive, and AVS is needed for a quorum;
An agenda item is of very high importance to the Councilmember that cannot be
physically present;
May 2, 2023 -2- L - 6
• It is important for all Councilmembers to be involved in a decision, but a
Councilmember is unable to be physically present;
Examples of situations where AVS would not be appropriate include, but are not
limited to:
• Quasi-judicial and other hearings when the Councilmember is unable to see
presentations or read materials that are distributed during the hearing.
• Participation in an executive session, unless the Councilmember can assure that
he or she is in a secure location and able to maintain confidentiality.
Attendance - Procedure:
1. Each Councilmember attending via Speaker phone:
a. Must be able to hear the discussion on the agenda item taking place in the Council
chambers, and
b. Must be able to be heard by all present in Council chambers.
2. At the beginning of the Council meeting the Mayor (or Deputy Mayor, if the
Mayor is not physically present) should state for the record:
a. Let the record reflect that Councilmember is attending via Speaker
phone.
b. Councilmember , can you hear me? [There must then
be a clearly audible response in the affirmative.]
C. Let the record reflect that Councilmember , who is attending via
Speaker phone, can be heard by all present in Council chambers.
Notification:
If a Councilmember wishes to attend a Council meeting via Speaker phone, the
Councilmember should notify Council of his or her intent at the Council meeting prior to the
meeting for which he or she wishes to attend via Speaker phone.
May 2, 2023 3 L - 7
If that is not possible, the Councilmember should notify the City Manager of his or her
wish to attend the Council meeting via Speaker phone not later than the business day prior to the
Council meeting for which he or she wishes to attend via Speaker phone.
Section 6 — Presiding Officer. The presiding officer at all meetings of the Council shall
be the Mayor, who shall conduct the business and deliberations of the Council under these rules.
In the physical absence of the Mayor, the Deputy Mayor shall conduct the business and
deliberations of the Council under these rules. The Mayor and Deputy Mayor shall be elected
biennially by a majority of the Councilmembers at the beginning of the first Council meeting of
the new year of all even numbered years. If both the Mayor and Deputy Mayor are physically
absent and a quorum is present, the Council shall, by motion, appoint one of its members to serve
as presiding officer of the Council until the return of the Mayor or Deputy Mayor.
The presiding officer shall:
1. Preserve order and decorum in the Council Chambers;
2. Observe and enforce all rules adopted by the Council for its governance;
3. Decide all questions on order, in accordance with these rules, subject to appeal by
any member of the Council; and
4. Recognize members of the Council in the order in which they request the floor.
No member shall be recognized and given the floor to speak on the same matter more than once
until after all other members of the Council have had an opportunity to be recognized and be
heard.
5. During Public Comment, determine whether a speaker or members of the
audience fail to comply with these Rules or exceed the scope of the limited forum provided for
Public Comment, and the presiding officer shall have the authority to suspend such person's right
to speak and to require that non -conforming audience behavior cease, subject to the Council's
right to overrule such decision.
May 2, 2023 -4- L - 8
If such conduct continues and prevents the Council from accomplishing its business in a
reasonably efficient manner, the presiding officer may call a recess, may request the removal of
such person(s) from the Council Chambers, may remove all persons from the Council
Chambers, may move the meeting to a different location, may adjourn the meeting, or may take
such other appropriate action as permitted by the law, subject to the Council's right to overrule
such as decision.
In the event of an emergency such as a fire or other natural or catastrophic disaster,
threatened violence, or inability to regain or retain good order, the presiding officer shall
forthwith declare a recess, adjourn, or continue the meeting, and the City Council as well as
everyone in the room shall immediately leave the meeting room. The presiding officer may
reconvene the meeting when it has been determined by the appropriate safety officials that it is
safe to do so.
The presiding officer shall have only these rights, and shall be governed in all matters and
issues by the same rules and restrictions, as other Councilmembers.
The presiding officer may vote on all matters coming before the Council.
Section 7 - Agenda. The City Manager shall prepare the agenda of business for all
Council meetings. Topics may be added to the agenda 1) when deemed appropriate by the City
Manager, 2) at the direction of the Mayor, or 3) by motion approved by a majority of City
Councilmembers attending a regular Council meeting.
Every agenda item must be supported by a written explanation informing the Council and
staff of the issue, background, analysis, financial impacts, and recommendation and/or
conclusion, unless the item is self-explanatory or unless the Mayor or City Manager has waived
this requirement. All written materials for the agenda shall be delivered to the City Manager by
five p.m. on the Wednesday preceding the Council meeting. Except for announcements, late
May 2, 2023 -5- L - 9
items that the City Manager does not receive by the stated deadlines shall not be considered by
the Council except upon a majority vote of the members present.
Each agenda shall reference all ordinances to be considered by the City Council. No
ordinances shall be acted upon unless notice of the preliminary agenda referencing such
ordinance has been made available to the public in advance of Council meetings, as set forth
below. Except in cases of emergency and of final approval of subdivisions, a proposed
ordinance shall be presented to the Council at a regular meeting, and the Council may then act to
adopt the ordinance at any subsequent regular meeting.
Agendas for all meetings of the City Council shall be made available at least 24 hours
prior to the time scheduled for such meetings. The agenda will be made available to the public in
the following ways:
1. A copy is placed on the City website at www.cityofpa.us.
2. Several copies are placed on the front counter at City Hall.
3. A copy is posted on the bulletin board outside the Council Chambers.
Section 8 - Order of Business. The Mayor may determine the order of business for a
particular City Council meeting. The agenda should be arranged to best serve the needs and/or
convenience of the Council and the public. The items of business for regular Council meetings
may include the following:
A. Call to Order
B. Roll Call
Pledge of Allegiance
Ceremonial Matters/Proclamations/Employee Recognition
C. Public Comment
May 2, 2023 -6- L - 10
D. Items to be Placed on This or Future Agendas, including any executive session
needed during or at the end of the meeting.
E. Consent Agenda
F. Public Hearings
G. Ordinances Not Requiring Public Hearings
H. Resolutions Not Requiring Public Hearings
I. Other Considerations
J. Contracts & Purchasing
K. Council Reports
L. Information
M. Second Public Comment Period
Adjournment
Section 9 — Council Action Procedures. At all meetings of the Council, four (4)
Councilmembers, who are present and eligible to vote, shall constitute a quorum for the
transaction of business.
The passage of any ordinance, grant or revocation of franchise or license, and any
resolution for the payment of money shall require the affirmative vote of at least a majority of
the whole membership of the Council. RCW 35A.12.120.
Unless otherwise provided for by statute, ordinance, resolution, or these Rules of
Procedure, all votes shall be taken by voice, except that at the request of any Councilmember, a
roll call vote shall be taken by the City Clerk.
Prior to discussion of an action item, a Councilmember should make a motion.
Three steps required to bring a motion before the Council for its consideration:
1. A Councilmember makes a motion;
May 2, 2023 -7- L - 11
2. Another Councilmember seconds the motion, and
3. The chair states the motion.
The purpose of a second is to prevent time being spent on motions that only one
person wants to discuss. If the motion is not seconded, it dies. Some motions do not require a
second: nominations, withdrawal of a motion, request for a roll call vote, and point of order.
Councilmembers should attempt as much as possible to state motions in the positive
form ---that is, "I move to..." rather than "I move not to..." Motions where one must vote
"yes" to vote against a proposal are confusing not only for Councilmembers, but also for staff
and citizens.
Motions should be clear and concise and not include arguments for the motion.
No person shall address the Council without first securing the permission of the Mayor
or Council to do so.
If a proposal has only minimal support, a Councilmember might state "I make this
motion in order to put it on the floor for discussion. I am not sure of my position on it at the
present time."
After a motion has been made and seconded, Councilmembers may discuss their
opinions on the issue prior to the vote. If they wish to do so, they may state why they will vote
for or against the motion.
Once recognized, a Councilmember should not be interrupted while speaking, except
for a point of order or personal privilege. If a Councilmember is called to order while speaking,
the individual shall cease speaking until the question of order is determined.
Upon being recognized by the presiding officer, members of the Council shall hold the
floor until completion of their remarks or until recognition is withdrawn by the presiding officer.
A Councilmember should not speak more than once on a particular subject until every
other Councilmember has had the opportunity to speak. Councilmembers are encouraged to
May 2, 2023 -8- L - 12
discuss items during the decision -making process.
A motion may be withdrawn by the maker of the motion, at any time, without the
consent of the Council.
A motion to table is non -debatable. It requires a majority to pass. If the motion to table
prevails, the matter may be "taken from the table" only by adding it to the agenda of a future
meeting, at which time discussion can continue. If an item is tabled, it cannot be reconsidered at
the same meeting.
A motion to postpone to a specific time is debatable, is amendable, and may be
reconsidered at the same meeting. It requires a majority to pass. The motion being postponed
must be considered at a later time in the same meeting or a specific future meeting.
A motion to postpone indefinitely is debatable, is not amendable, and may be
reconsidered at the same meeting. It requires a majority to pass. The merits of the main motion
may be debated.
A motion to call for the question shall close debate on the main motion and is non -
debatable. This motion must receive a second and fails without a two-thirds (2/3) vote. Debate
is reopened if the motion fails.
A motion to amend is defined as amending a motion that is on the floor and has been
seconded, by inserting or adding, striking out, striking out and inserting, or substituting.
When the discussion is concluded, the motion maker, Mayor, or City Clerk, shall repeat
the motion prior to voting.
The City Council votes on the motion as restated. The Mayor shall state the number of
Councilmembers voting in the affirmative and the number voting in the negative and whether
the motion passes or fails.
Each Councilmember shall vote on all questions put to the City Council, unless a conflict
of interest or appearance of fairness issues requires a Councilmember to excuse him/herself.
May 2, 2023 -9- L - 13
If a member of the Council who is eligible to vote does not vote, his or her silence shall be
recorded as an affirmative vote.
No vote may be cast by proxy.
When the debate appears to be over and if no one indicates a desire to continue
discussion, the chair puts the motion to a vote by stating, "If there is no further discussion, we
will vote."
Only those motions that receive an affirmative vote by the majority of the present and
voting members of the City Council who also constitute a quorum shall be passed or become
effective unless other voting requirements are provided by Washington State law in which
case Washington State law shall prevail. In order for an ordinance or resolution to become
effective immediately, the City Council must declare that an emergency exists and approve
the ordinance or resolution by the affirmative vote of three -fourths of the members of the City
Council. A tie vote results in the motion having failed. The presiding officer may publicly
explain the effect of the tie vote for the audience.
After the question has been decided, any Councilmember who voted in the majority may
move for a reconsideration of the motion. A member of the prevailing majority must make a
motion for reconsideration when the previous vote was taken.
Once the vote has been taken, the discussion is closed. It is not necessary for
Councilmembers to justify or explain their vote. If they wish to make their positions known,
this should happen during the discussion preceding the vote.
The presiding officer shall decide all questions of procedures and other questions of a
parliamentary nature that may arise at a Council meeting. All cases not provided for in these
rules shall be governed by the current edition of Robert's Rules of Order. In the event of a
conflict, these Council Rules of Procedures shall prevail.
May 2, 2023 _10- L - 14
If a Councilmember has a conflict of interest or an appearance of fairness
disqualification, the Councilmember should recuse him or herself from the issue and shall leave
the Council chambers during discussion and voting on the issue. That Councilmember shall be
considered absent when voting occurs.
If a member asserts a conflict of interest or appearance of fairness disqualification, and
it is not apparent to all Councilmembers present, the member shall be excused from voting on
an issue only by majority vote of the Councilmembers present.
If it is determined by majority vote of the City Council as a whole, plus one, that a
Councilmember has a conflict of interest or would violate the appearance of fairness
doctrine by participating in, and/or voting on, a matter coming before the Council, then the
member determined to have the conflict of interest or appearance of fairness doctrine
violation shall not participate in or vote on said matter. In the event a challenged member
or members requests additional time prior to the challenge having been voted on by the
City Council in order for the Councilmember to present further information to the Council,
then the City Council's determination with respect to the challenge shall be continued to
the next regularly scheduled meeting of the City Council, at which time the member or
members requesting the additional time shall present such additional information. At the
conclusion of the presentation, the City Council shall make its determination as provided
hereinabove.
Section 40 — Adjournment. A Councilmember may propose to close the meeting by
moving to adjourn. The meeting will close upon the majority vote of the Council. A motion
to adjourn will always be in order and decided without debate.
Upon adjournment, Councilmembers shall immediately leave the Council chambers, to
avoid what could constitute a meeting with a quorum of Councilmembers present in violation of
May 2, 2023 -11- L - 15
the Open Public Meetings Act.
No meeting shall be permitted to continue beyond 10:00 p.m., without the approval of a
majority of Councilmembers present and eligible to vote. A new time limit must be established
before taking a Council vote to extend the meeting. The items not acted upon or considered
shall be deferred to the next regular Council meeting, as unfinished business, unless the
Council, by a majority vote of Councilmembers present, determines otherwise.
Section I — Respect and Decorum. Neither Councilmembers nor the public shall
disrupt the proceedings of the Council or refuse to obey the orders of the presiding officer or
the rules of protocol.
Any person disrupting the business of the Council, either while addressing the Council or
attending its meetings, shall be asked to cease such disruption.
For clarification, disruption of a City Council meeting does not require behavior that
constitutes a breach of the peace, although a breach of the peace would constitute a disruption of
a City Council meeting. Rather, disruption of a City Council meeting is any behavior that
interrupts the Council meeting or prevents the Council from accomplishing its business in a
reasonably efficient manner. For purposes of illustration only, such disruption may include, but
is not limited to:
• irrelevant or repetitious speech
• continuing to speak after the allotted time has expired
• audience demonstrations such as booing, display of signs, or any other
conduct that disrupts the Council proceedings.
• continuing to speak after being ruled out of order by the presiding officer
• other speech or behavior that disrupts the orderly conduct of the Council meeting.
May 2, 2023 -12- L - 16
It is the duty of the Mayor and each Councilmember to maintain dignity and respect for
their offices, City staff and the public. While the Council is in session, Councilmembers shall
behave with order and decorum, and a Councilmember shall neither by conversation or
otherwise, delay or interrupt the proceedings of the Council, nor interrupt or disparage any
Councilmember while speaking, nor use profanity.
At any time during any Council meeting, any Councilmember may object to a personal
affront or other inappropriate comments, by calling for a "point of order." After the
Councilmember is recognized by the presiding officer and the Councilmember explains his or
her point concerning respect and decorum, or lack thereof, the presiding officer shall rule on the
remark and may ask the person making the disturbance to cease or leave the room. Continued
disruptions may result in a recess or adjournment as set forth above.
In order to maintain decorum and good working relationships, Councilmembers should
not criticize the vote of another.
Councilmembers shall respect the decision once a policy is passed or defeated by a
majority vote.
If a member of the Council shall transgress these rules, the presiding officer shall call
such member to order, in which case such member shall be silent except to explain or continue in
order. If the presiding officer shall transgress these rules or fail to call such member to order, any
other member of the Council may, under a point of order, call the presiding officer or such other
member to order, in which case the presiding officer or such member, as the case may be, shall
be silent except to explain or continue in order. By a majority vote, the Council can impose
additional sanctions that may include an oral admonition, written reprimand, censure, expulsion
from the meeting at which the conduct is occurring, removal of the Councilmember from the
Council committee chair positions or committee memberships, or removal of intergovernmental
duties.
May 2, 2023 _13_ L - 17
Section 12 — Public Comment. Members of the public may address the City Council
at the beginning and end of any Regular Meeting under "Public Comment." During the "Public
Comment" portion of the meeting, individuals may speak to agenda items, except those
scheduled for a Public Hearing.
The City Council desires to allow the opportunity for Public Comment. However, the
business of the City must proceed in an orderly, timely manner. At any time, the presiding
officer, in the presiding officer's sole discretion, may set such reasonable limits as are
necessary to prevent disruption of other necessary business.
At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the
first Public Comment period and shall be concluded not later than 9:45 for the second Public
Comment period.
Individuals may speak for three (3) minutes or less, depending on the number of people
wishing to speak. If more than 20 people are signed up to speak each speaker may be allocated
two (2) minutes.
Individuals are asked to sign up prior to the start of the Public Comment period.
Individuals who are residents of the City or own businesses within the City will be
called to speak first, with preference given to those who wish to speak to an item on the
meeting's agenda. If time remains, the presiding officer will call other individuals wishing to
speak, generally in the order in which they have signed. If time is available, the presiding officer
may call for additional unsigned speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether
they have any other pertinent connection to the City, and whether they are appearing as the representative
of an organization.
May 2, 2023 _14_ L - 18
All comments shall be addressed to the Council as a whole and not to individual
members thereof.
The Clerk shall be the timekeeper for all Public Comment. Time cannot be
donated by one speaker to another.
Written comments may be submitted into the record of a Council meeting by
presenting the written document to the Clerk prior to the meeting, in which case a copy of the
document will be provided to each Councilmember, but the document will not be read aloud;
or a document may be distributed to the City Council, with a copy to the clerk, by a speaker
while the speaker is addressing the Council.
City Council meetings are not public forums for addressing the audience. All speakers
must address the Council, not staff or the audience.
Speakers may not comment on any matter for which a quasi-judicial hearing is required.
Section 13- Board and Commission Vacancies. The selection process for filling board
and commission vacancies shall be as follows. Provided, however, that in specific situations, the
Council may by majority vote revise the process:
A. The City Manager or his designee will solicit in the City's official newspaper, and
on the City website, volunteers who wish to serve on boards and commissions.
B. The City Manager or his designee will mail application forms and specific
information as to functions of the preferred board(s) or commission(s) to interested citizens.
C. The City Manager or his designee will submit application forms, questionnaires,
and/or related information, to the designated interviewing body.
D. The designated interviewing body will interview candidates in open public
session. Candidates who have not been interviewed will be excluded from attending the prior
interviews.
May 2, 2023 -15- L - 19
E. The designated interviewing body will forward a recommendation to the City
Council as to the preferred candidate(s) for appointment to a board or commission. The City
Council will make appointments by a majority vote. If the City Council is the designated
interviewing body, the Council will select its preferred candidate in an open public meeting by
roll call vote and the Mayor will make the appointment.
F. The City Manager or his designee will provide written notice of appointment and
confirmation, provide introduction to the chairperson of the respective board or commission, and
provide introductory and educational information to the newly appointed member.
In the event the number of members of any board or commission fall to the number
required for a quorum plus one, the City Manager, or mayor, shall have the authority to make an
interim appointment, subject to confirmation by the City Council. The term of an interim
appointment shall be for (a) the remainder of the vacant term, (b) 6 months, or (c) until a
permanent appointment is made by the City Council, whichever is less.
Section 14 - Notice of Public Hearings. Notice of all public hearings to be conducted
by the City Council or any of its advisory boards and commissions shall be given either by
publishing written notice at least once in the City's official newspaper prior to the date of the
hearing, or by complying with any specific statutory requirements for such notice that may be
applicable to the particular type of hearing involved.
Section 15 - Council Vacancies. The selection process for filling Council vacancies
shall be as follows, provided, however, that the Council may by majority vote revise the process:
Notice of the vacancy and the procedure for filling the vacancy shall be published twice
in the City's official newspaper.
The Council will open a filing period of not less than 10 days for the vacancy and request
May 2, 2023 -16- L - 20
each candidate to complete an application form or submit a letter of interest.
The candidates will then be interviewed during a public Council meeting.
The Council may deliberate on the qualifications of the candidates in a closed session and
then vote on the appointment in an open meeting.
In all other respects, the procedure for filling a Council vacancy shall be as provided in
State law.
Established/Amended by Resolution Nos.: 21-84, 13-86, 9-87, 2-88, 3-88, 19-88, 37-91,
5-92, 2-95, 5-95, 4-96, 20-96, 11-97, 2-98, 6-98, 15-99, 17-04, 2-05, 10-05, 2-06, 11-06, 12-06,
8-07, 3-08, 10-09, 5-10, 2-12, 6-12 , 09-15, 16-15, by Council Adoption on August 16, 2016, and
Resolution 08-18.
May 2, 2023 -17- L - 21
2022
Port Angeles Police
Department 2022
Annual Report
Port Angeles Police Department
321 East 5t' Street
Port Angeles, WA 98362
360.452-4545
CITY OF PORT ANGELES OFFICALS 2022
THE CITY OF
ART AN GELE
W A S H I N G T O N
Kate Dexter, Mayor
Brendan Meyer, Deputy Mayor
Charlie McCaughan, Council Member
Lindsey Schromen-Wawrin, Council Member
Latrisha Suggs, Council Member
Navarra Carr, Council Member
Amy Miller, Council Member
Nathan West, City Manager
May 2, 2023 L - 23
Chiefs Message
Chief Brian Smith
PenCom team.
As we start 2023 and look back at 2022 some
great things stand out:
The Department finished the year fully staffed
in Operations (Patrol/Detectives and
Records) and we are making progress with
PenCom recruitment and hiring. The
PenCom hiring and retention bonuses appear
to be pointing us in the right direction during
what is still a tough hiring climate. I am
pleased that we were successful in providing
a retention bonus to all our hard-working
The joint PenCom 9-1-1 Center and City/County Emergency Operations
Center project finished 2022 with a bill passing in the US Congress that adds
$2.9 million for construction. With the joint City and County work completed
during the year we are near the end of the due diligence process that will allow
us to present a final site recommendation to both the City Council and the
County Commission. Starting construction of this important project in 2023 will
be a major accomplishment.
Major incidents in 2022 allowed PAPD to exercise our role in the Kitsap-Clallam
Investigative Response Team (KCIRT). While our participation greatly expands
our regional law enforcement role and as of now it is an unfunded mandate,
there is no other way but to move forward with a well -organized and systematic
approach to independent investigations of the use of deadly force. Deputy Chief
Viada's early work on establishing our WA statute compliant independent
investigative team positioned the Port Angeles Police Department to formally
join KCIRT in 2021. Detective Sgt. Kori Malone and the quality and quantity of
May 2, 2023 L - 24
the work accomplished by her team has distinguished PAPD with both the allied
agency KCIRT Board and the allied agency KCIRT command staff.
The need for a sophisticated and well -organized approach to independent
investigations was seen in May 2022 after the assault and attempted murder of
a Sequim Police Officer and the associated homicide that occurred. Due to the
previous training and the participant agency hard work, Clallam County
agencies were well served by the KCIRT response and subsequent
investigation. I see the PAPD's KCIRT role expanding in 2023, both in
leadership and in supervision of investigations.
PenCom was part of a larger universe that saw recruitment challenges in the 9-
1-1 Communications Officer industry. Several positive things happened in 2022
that I believe will improve things in the future. First, the WA Legislature passed
a bill that recognizes 9-1-1 Communications Officers as first responders and a
profession. This bill also creates the process for professional certification and
there is a companion bill in 2023 that places new Communications Officers into
the public safety retirement system and will offer a mechanism for existing
Communications Officers to enter this retirement system. PAPD Deputy
Director Karl Hatton though his involvement and leadership in the Association
of Professional Communications Officers (APCO) has over many years of
advocacy contributed to these outcomes. Also, in 2022 PenCom was successful
in getting all user agencies to fully manage their work hour business lines, thus
contributing to a notable decrease in the non -emergency call volume for
PenCom. And, PenCom added a second Records Specialist in the warrant and
protection order program to further reduce the non -dispatch workload carried
by the Communications Officers.
In 2022 both PAPD Deputy Director Karl Hatton and PenCom Supervisor and
Administrative Coordinator Susan Craig worked a significant number of
console shifts inside PenCom. This was in addition to all their other duties. This
allowed the Communications Officers more time away from work while still
May 2, 2023 L - 25
maintaining PenCom console staffing. This additional workload carried by Karl
and Susan in support of their team is noted and very appreciated.
In 2022, the City and the Police Department were approached by the Port
Angeles Chamber of Commerce with an offer to help secure funding for the
vacant Downtown Resource Officer position. As of this writing this is still a work
in progress with strong potential for spring of 2023. With our long-standing
School Resource Officer program, we know the value of placing an Officer in a
specific assignment that allows for collaboration and problem solving that
ultimately reduces crime, improves the community quality of life and reduces
the Patrol Division workload.
May 2, 2023 L - 26
2021 was a tough year for Washington law enforcement in terms of negative
legislative impacts that made our jobs more difficult and more dangerous.
During the 2022 legislative session several bills "clarified" and improved the
previous legislation. The ability for law enforcement to take someone into
custody under the Involuntary Treatment Act, the authority to use of certain
non -lethal weapons and the authority to use of physical force on a lawful
detention all returned in 2022. These improvements took considerable
advocacy and outreach to our elected representatives. During 2023 I am
hopeful that further legislative clarification improves the very restrictive vehicle
pursuit law and provides for actual enforcement authority to make arrests for
the possession of dangerous drugs. In looking at our 2022 statistics we have
seen significant increases in assaults on officers, police pursuits and vehicle
thefts. We are seeing locally some of the impacts of the crime increases that are
occurring along the I-5 corridor (e.g., vehicle thefts are up 45% statewide). We
are also seeing the impacts of the expanding fentanyl crisis, seen in human
misery and in both drug overdoses and in overdose deaths.
The PAPD staff are our most valuable
resource. In 2022 we had several new
members join PAPD. We also said goodbye
to Records Specialist Sam Barcklow and
Records Specialist Jodi Simons and
suffered the sudden passing of Systems
Coordinator Allen Coleman. Through the
rest of this report, you will read about the
exciting 2022 activities and
accomplishments of the members of the
Port Angeles Police Department in
Records, Patrol, PenCom, Code
Enforcement and Detectives. This is a
group of remarkable women and men who
make me proud. I also appreciate the
May 2, 2023 L - 27
support we received in 2022 from our community, our fellow City employees,
the City Manager and from our City Council. This support is not taken for
granted and is what allows us to both protect and serve our community.
May 2, 2023 L - 28
Brian Smith
PoliceChief
lason V iada
Deputy Chief
Red Patrol Squad
B I ue Patrol Sq uad Detectives
Dperat ions
Kevin Miller
DaveArand Kori Malone
Clay Rife
Sergeant
Sergeant Sergeant
Ser giant
Bruce Fernie
Corporal
BrianStamon
Corporal
Erik5m
Corporal
Trainingfadrs
Sin Ryan
"Tr.evor
Jeff Ordona p
Ordorpora
Glenn McFall
Code Errforoement
OfficerPC®rporal
ukeHrown iwiftSanchezj
Derek Miller
. Officer �
. NELDetective
.Code Enforcement
Officer
Zac Moo[
Officer
Kelly Perry
Officer
:Beth Hol I isared Tait
Officer Officer
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Clark hitney Fairbanicer Officer
Kyle BuchananWrIWIre—nOfficerrrL,
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Jason HooperEmery
LOfficer , officer
Ken McKnight �I Nate Swanson
Officer Officer
ifn Erin Brown
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Detective Rleser,ove6ffioer
David Byer
Chaplain
Volunteers
Narcotics
Josh Powless
Sergeant
Multi -Agency
Narcotics Team
Officer of the Year 2022
This year PAPD has selected Officer Kyle Buchanan as our Officer of the Year.
Officer Kyle Buchanan started with PAPD as an Explorer. He completed the
Reserve Law Enforcement Academy in 2020 and served as a Code Enforcement
Officer before being hired as a full time Police Officer on May 17, 2021. Officer
Buchanan completed the Basic Law Enforcement Academy on November 10,
2021. He then completed field training on February 6, 2022 and was qualified
for solo patrol. In his first year Officer Buchanan impressed everyone on his
patrol squad. Kyle responded to 2,270 calls for service, more than any other
Officer in the Department. He wrote 365 reports, more than any other Officer
in the Department. He made 47 arrests for new charges (warrant arrests are a
different category), more than any other Officer in the Department. He issued
28 tickets, more than any other Officer in the Department. Beyond the
numbers, Officer Buchanan supports his teammates and is well liked by his
peers. His Sergeant has received numerous verbal and written notices of
appreciation for the work that Kyle has done in our community, including an
incident where Kyle and other officers safely arrested a man threatening them
with a raised axe. He is an asset to our Department and our community. For all
of this, Officer Kyle Buchanan has been selected as PAPD's 2022 Officer of the
Year.
Officer Buchanan
May 2, 2023 L - 30
Patrol Division
The Port Angeles Police Patrol Division is comprised of two squads of 11
officers, Red Squad and Blue Squad. Each squad has a dayshift and a night shift
with staggered start times, optimizing manpower at peak call times. The
operations division handled 22, 867 calls for police service in 2022, divided
between the two squads. A large volume of those calls often requires at least
two officers to respond for officer safety. We rely heavily on the strength of our
relationships with our allied agencies to accomplish goals and objectives and
work in a cooperative manner. The Port Angeles Police Department fosters a
culture of service, dedication, and service to our community stakeholders.
2022 Red Squad Report by Sergeant Kevin Miller
There has been a great deal of change on Red Squad in
2022. There were two new officers who completed their
field training just before the beginning of 2022. Officer
Ryan was promoted to corporal on January 4th, 2022.
Two new officers (Hooper and
McKnight) were hired, trained, and
assigned to the squad. Officer
Hooper graduated from the Basic
Law Enforcement Academy on May
25th, 2022.
Sergeant Miller
Officer McKnight was hired on
August 25, 2022. These officers completed their training
throughout the year but were not on their own until the
end of 2022.
K9 Body
May 2, 2023 L - 31
Red Squad
Corporal Fernie
Officer Brown
Corporal Ryan
Officer Moore
May 2, 2023 L - 32
Red Squad
0.
I
Officer Perry
Officer Buchanan
Officer Hooper
Officer Hollis
Officer Clark
Officer McKnight
May 2, 2023 L - 33
06 ed Squad Major Case Highlights
2022-1318 Safeway Robbery: Suspect Orlando Yslava Stole a purse from 79-
Year-old victim shopping at Safeway. He fled the store and got into a vehicle
driven by Alivia Konopaski. She then drove in reverse over the 79-year-old
victim who followed the suspect.
2022-1828 Assault 2 with a Deadly weapon: Officers Responded to report
that Alexander Chapman threatened an employee of the Royal Victorian and
another guest with a machete. Officers called out negotiators and applied for a
search warrant for the hotel room. The Suspect came out and charged at main
Office. Officers Deployed a taser and placed the Suspect into custody.
2022-2811 Assault 2 with a Deadly Weapon: Officers responded to report that
Matt Lasher had pointed a shotgun and AR-15 rifle at a victim during an
argument. Officers negotiated with the suspect who exited his residence.
Officers recovered an AR-15 style rifle and Shotgun.
2022-3876 Felony Harassment: Officers Responded to report that male was
inside Gateway Tavern threatening people with a knife he was holding in his
hand. Officers Arrived and arrested Nicholas Johnson.
2022-5858 Arson 2/Malicious Mischief 1/ burglary 2/ Possession of
Incendiary Devices/ Vehicle Prowl 2/ Theft 3/ Obstructing Law Enforcement:
Officer Responded to Burglary at 938 W. Marine Dr. Officers observed the
suspect inside smashing out windows. Suspect told officers that he had bombs
May 2, 2023 L - 34
rigged inside and had a firearm. WSP SWAT arrived and breached the building
taking suspect into custody. Suspect was identified to be Stephen Pearce.
2022-5858 Assault 2 and Assault 3: Suspect Anthony Johnson was arrested for
threatening people with a Hunting knife and Tomahawk. Officers arrived and
Johnson challenged the Officers with his weapons. Officers used a Taser to take
suspect into custody.
May 2, 2023 L - 35
2022 Blue Squad Report by Sergeant David Arand
Sergeant Arand
The Port Angeles Police Department Patrol Division
Blue Squad is comprised of 11 officers and works
opposite of Red Squad. Each squad is responsible for
providing 24-hour coverage on a four -day -on, four -
day -off rotating schedule. Each squad has a dayshift
and a night shift with staggered start times,
optimizing manpower at peak call times. The
operations division handled 22,867 calls for police
service in 2022, divided between the two squads. A
large volume of those calls often requires at least two
officers to respond for officer safety.
Working in a small city in a largely rural environment, the PAPD patrol division
relies heavily on cooperation and support from our partner agencies, as they rely
upon us. This is evident when there is a major event or critical incidents such as
barricaded suspect standoffs, major crime investigations, or weather events such
our ever-increasing "snowmageddon" incidents. Some examples of these types of
incidents are to follow in this report.
Our partner agencies aren't just limited to other law enforcement. PAPD works
extensively with other stakeholder agencies such as WA Department of Child,
Youth and Family Services; Adult Protective Services; Healthy Families of Clallam
County; Clallam County Juvenile and Family Services; Peninsula Behavioral
Health; and ReDiscovery to name a few.
PAPD's mission is to serve in a compassionate, courteous, and professional
manner, to promote freedom and peace of mind, pride in our neighborhoods, and
the safety of our families. The PAPD Patrol Division strives to fulfill this mission by
living it.
May 2, 2023 L - 36
The PAPD Patrol Blue Squad saw several personnel changes over 2022. After
spending eight years assigned to the detective division, I took the helm of Blue
Squad on New Year's Eve of 2021 following the well -deserved retirement of
Sergeant Tom Kuch. Around the same time, Blue Squad also saw the addition of
recently promoted Corporal Jeff Ordona, who came to us from Red Squad
following Corporal Erik Smith's departure from Blue Squad to the Detective
Division. In February, Officer Lilliana Emery graduated from the Washington State
Criminal Justice Training Commission Basic Law Enforcement Academy, and
Officer Nate Swanson did the same in June. Both successfully completed field
training and are now full-fledged patrol officers. November saw the addition of
Recruit Officer Mikkiah Brady, who is scheduled to attend WSCJTC BLEA in May
2023. Blue Squad is now comprised of myself, Corporal Brian Stamon, Corporal
Jeff Ordona, Officer Dan Morse, Officer Kyle Cooper, OfficerJared Tait, Officer/Kg
Handler Whitney Fairbanks, Officer Harold Balderson, Officer Lilliana Emery,
Officer Nate Swanson, Recruit Officer Mikkiah Brady, and Kg Copper.
May 2, 2023 L - 37
Blue Squad
W do-41 1 4�.
Corporal Stamon
Officer Morse
Corporal Ordona
Officer Cooper
May 2, 2023 L - 38
Blue Squad
Officer Tait
Officer Balderson
Officer Swanson
Officer Fairbanks and K-9 Copper
Officer Emery
Officer Brady
May 2, 2023 L - 39
Blue Squad Major Case Highlights
On Wednesday, January 26, 2022, at about 3:00 PM Blue Squad Officers located
and arrested Orlando Yslava and Alivia Konopaski for their outstanding
warrants regarding an incident involving assault and robbery, a case
investigated by Red Squad.
On 2/3/22, Officers Fairbanks, Swanson and Balderson responded to a DUI
where the suspect had driven past road barriers, "Road Closed" and "No
Trespassing" signs. When Officers arrived, the male was stumbling around
outside of his car. He attempted to leave, and officers were able to stop him.
The male was ultimately arrested for Felony DUI to his prior history of previous
DUIs.
On 2/8/22 Officer Lilliana Emery
graduated from the WSCJTC BLEA.
On Thursday, February 17, 2022, at
about 3:15 PM Port Angeles Police
Officers responded to an incident near
8th and "A" Streets. Additional details
included that a suspect was in the street
blocking traffic and when a victim vehicle
stopped the suspect said that he had a
gun and demanded the victims' car keys. The victims drove around the suspect
and called 911. When Officers arrived, they approached the suspect and
initiated a conversation with him. The suspect jammed his hand in his pocket,
announced that he had a gun, and aggressively approached the officers. The
suspect punched one officer in the chest and was then subdued and arrested by
the Officers who used open hand techniques to stop the attack. The Officers
confirmed that the suspect did not have a gun, and the suspect was booked into
May 2, 2023 L - 40
the Clallam County Jail for Robbery and Assault 3. The Officers involved were
Officers Balderson and Swanson, and Corporal Ordona.
On 2/25/22, Officers Cooper and Morse responded to a domestic disturbance
in which a known criminal was reported to have a gun in his truck and was
wanted on outstanding warrants. When Officers arrived, a male emerged
around a corner of the house and then re-emerged. The male turned out to be
the suspect and he was arrested on his warrants. A gun was discovered,
discarded near where Officers had first spotted him. The suspect was arrested
on his warrants and unlawful possession of a firearm 2nd degree.
On 02/28/22, Officer Fairbanks responded to an infant CPR call. Dispatch's
fl only information was that the infant was choking,
turning blue, and that CPR had been started. Officer
_ Fairbanks was first to arrive on scene. She immediately
-- - ►�► took over and performed CPR which included draining
fluid/food from the airway. Officer Fairbanks continued
CPR approximately 3 minutes until a paramedic took
over. CPR was continued for another 5 minutes until the
infant began to breathe. The infant was transported to
the hospital, and it was reported that the infant survived.
Officer Fairbanks received a life-saving award
'V nomination.
On 3/16/22 at approximately 10:55 AM Port Angeles Officers were dispatched
to a reported fight in progress on the 400 block of East First Street involving a
male brandishing a knife. PenCom received multiple calls on the incidents and
responding officers eventually located the suspect on the 200 block of South
Peabody. The investigation showed that the suspect brandished a large knife
and threatened two individuals in an incident that began on the sidewalk and
moved into the US Post Office. The suspect in question was detained by officers
based on reasonable suspicion that a crime had occurred and the suspect in
May 2, 2023 L - 41
question had committed the crime of assault with a knife.
Officers located two separate victims and obtained
statements from each that established that there was
probable cause to arrest the suspect for assault in the
first degree. This call was handled by Officers Balderson
and Emery, Corporal Stamon and Sergeant Arand.
On this particular day, PAPD had these four officers
assigned to dayshift from Blue Squad. Between 6 AM and 5 PM they were
dispatched to over 50 calls. Several calls involved violence and there were
several disturbance calls and incidents that required multiple units. This
included a domestic violence case where and arrest was made for Assault 4/DV
(2022-4619) and an agitated subject who assaulted officers (2022-4634) and
struggled with them in the roadway on East First Street. With the assistance of
PA Fire Paramedics this individual was taken into civil custody under the
Involuntary Treatment Act and transported to the Olympic Medical Center.
The balance of the rest of on duty PAPD officers that day were attending
mandatory use of force (Bola wrap) and firearms training. The Deputy Chief,
the Code Enforcement Officer, Clallam Sheriffs Deputies and the Lower Elwha
Police assisted the Patrol Shift with some of the day's calls, but the majority of
the workload fell onto these 4 officers. All four remained well beyond their
scheduled 11-hour shift as they were completing required reports and
processing evidence.
On 4/30/22, PAPD Officers responded to the report of an unconscious male
behind the wheel of a vehicle in a bank parking lot. The first officer on scene
discovered that the vehicle was in the middle of the parking lot, engine running
and the driver was breathing, unconscious and unresponsive. The driver also
had a handgun between his leg and the center console. Officers worked as a
team using a ballistic shields and were able to remove the gun and the officers
and medics were able to remove the driver. PAFD medics administered
May 2, 2023 L - 42
naloxone to the driver who was subsequently arrested for DUI -Drugs and
having a loaded concealed pistol in a vehicle.
On 05/10/22, Officers responded to a 911 call from Safeway. Corporal Ordona
arrived in the area and was confronted across the street from there by a well-
known, dangerous criminal. The suspect quickly attempted to assault Cpl.
Ordona. Corporal Ordona was quickly assisted by the rest of his shift. The
offender directly threatened the lives of Corporal Ordona and the four officers
in his charge. During the encounter, the offender attempted to run, and was hit
with a taser, which was not effective, and he was chased and knocked down by
Officer Cooper. The offender was taken into custody after a struggle, during
which a knife fell off his person that Cpl. Ordona removed from the fray. Medics
responded and the offender was chemically sedated and was treated for excited
delirium. The offender was to require an extended stay in the hospital to be
medically cleared for incarceration and Corporal Ordona staffed the initial shift
keep the offender under guard.
On May 26th at around 11:20 PM, Officer Cooper was proactively patrolling the
downtown area when he observed two men fighting in the street. When he
stopped, he saw that one man was holding a knife and the other man had a
gaping 8" chest wound. The man with the knife set it down and gave no
resistance. The male with the knife was arrested for
Sq 1J
Assault 1st Degree for assaulting the other male, his
cousin with the knife.
Y
mr,
In a more light-hearted incident, on 06/06/22 Officer
Lilliana Emery and Officer/K9 handler Whitney
Fairbanks responded to the report of a dog stuck on a
second floor outside ledge of a local hotel. Officers
worked in conjunction with the Port Angeles Fire
Department and helped save the dog from a
precarious position!
May 2, 2023 L - 43
On 06/09/22, Officers Emery, Fairbanks, Balderson and Sergeant Arand
responded to the report of a trespass where an occupied vehicle was parked on
someone's property. The caller gave the license plate of the vehicle, which
came back to a male wanted for a recent felony assault involving a firearm.
When Officers arrived, the suspect vehicle fled. Due to the nature of the crime
that the registered owner was wanted for,
current Washington State police reform
legislation allowed for pursuit. Sergeant
Arand engaged in pursuit of the vehicle
and briefly lost sight of it on Highway 101.
The vehicle was located unoccupied
moments later at an apartment complex,
and suspect (who turned out to not be the
registered owner) had fled into an
apartment. However, the occupants were not willing to harbor the suspect and
he surrendered a short time later. The suspect was charged with felony eluding.
The suspect, who was wanted for the felony assault, was arrested by Officer
Cooper, Corporal Ordona and Sergeant Arand eleven days later while they
responded to an unrelated incident.
In other dog -related cases, on 6/ 12/22 Officers Emery, Fairbanks and
Balderson responded to a strongarm robbery in which the adult female victim
was assaulted on the street, including being beaten, strangled and threatened
to be killed before being robbed of her dog. The Officers located the two male
suspects at a park a few blocks away. The suspects had already given the dog
to another person and tried to justify their actions claiming that they believed
the victim was mistreating her dog. They were arrested for felony assault.
On 06/20/22, Officer Fairbanks, Corporal Stamon, and Sergeant Arand
responded to a reported assault at a scenic overlook. A well-known wheelchair -
using panhandler (who is not necessarily wheelchair -bound) was aggressively
May 2, 2023 L - 44
panhandling at the overlook. The man was rooting through a garbage can when
he threw garbage at a vehicle occupied by a couple eating hamburgers. When
the male diner confronted the male for throwing garbage at them, the suspect
pulled out a machete and threatened to kill them. The suspect was located a
few blocks away, still armed with a machete. The male was charged with felony
assault and had several outstanding warrants.
On 7/2/22, Officer Nate Swanson graduated from
the WACJTC BLEA.
On 7/ 1 /22, Officer Balderson took a robbery report
at a convenience store when a previously
trespassed male came into the store, stole beer and
then assaulted the storekeeper in the process.
Officer Balderson issued probable cause for the
arrest of the male suspect, who was well-known to
officers. Officer Balderson and Sergeant Arand
arrested the male early the next day.
On 07/04/22, Officer Emery responded to the report of a person who
overdosed on narcotics on the west side of Port Angeles. Officer Emery arrived
on location and had to make her way through a back yard to gain entry to the
residence "through a pack of wild dogs." Officer Emery arrived, administered
Narcan and performed CPR until medics arrived. The person in distress
survived. Officer Emery was nominated for a lifesaving award.
On 08/ 14/22, at about 9:00 AM, Officer Lilliana Emery was dispatched to a
"welfare check" near the intersection of East 3rd and South Eunice Street. She
located the reporting party and observed freshly painted profanity on a curb
adjacent to the sidewalk. Based on physical evidence and statements from the
individual she determined that she had probable cause to make an arrest for
May 2, 2023 L - 45
Malicious Mischief 3. This individual was known to her from a previous arrest
of the subject she made for the same behavior in March of 2022.
The subject was transported to the Clallam County Jail and booked into the jail.
Later on 08/ 14/22, Officer Emery responded to the report of an overdose in
the neighborhood south of Port Angeles High School. Officer Emery arrived and
located a male in a trailer who had overdosed on narcotics. Officer Emery
administered Narcan and performed CPR until medics arrived. Officer Emery
was nominated for a second lifesaving award.
On 0 8 / 2 2 / 2 2 at approx. 9:10 PM hrs., Officer Emery was on patrol in the alley
on the 1000 block between First and Front Street. She observed the same spray -
painting suspect from the previous week hiding behind a cement block. She also
reported seeing the subject in the act of spray painting and damaging property.
She placed the subject under arrest once again for Malicious Mischief.
On 09/08/22, Officer Emery, Officer Swanson,
and Corporal Stamon were dispatched to a
reported disturbance in the parking lot of a
business on the 600 block of East 1st Street. The
first arriving Officers found a male subject whose
face was covered in blood. This subject was
ultimately detained by Officers. He was uncooperative and physically resisted
efforts by the Officers to control and detain him. The investigation showed that
this subject during an altercation cut one victim in the hand with a knife and
struck another victim with his fist. The subject also forcibly took a knife from a
victim. He physically resisted arrest by pushing Officers, pulling his arms away
and later by attempting to kick an Officer while being placed in a patrol car. The
subject was placed under arrest and booked into the Clallam County Jail on
May 2, 2023 L - 46
multiple charges: Robbery 2nd Degree,
Assault 2nd Degree, Attempted Assault 3rd
Degree, Assault 4th Degree, Obstructing a
Law Enforcement Officer, Resisting Arrest.
On 09/13/22, PAPD Officer Cooper,
Corporal Ordona and Sergeant Arand were
dispatched to a report of a subject "yelling,
agitated, screaming and waving a firearm
around" in the area on a gas station on First Street. PenCom received numerous
calls reporting the subject and a description of the individual. Due to the
dangerous nature of the call, Operations Sergeant Rife and Red Squad Sergeant
Miller (who was working an overtime detail) also responded. Officers arrived to
find a person matching the description near the corner of First and Albert Street.
Due to the report of a handgun being displayed Officers blocked traffic at Frist
Street and Vine Street. The subject was identified as a person who has in past
been convicted of a felony and thus unable to lawfully possess a firearm. Clallam
County Deputies responded and assisted with traffic control. PA Fire and
Olympic Ambulance units were staged during the incident. Officers staged and
formed a contact team. The subject was given directions and engaged by a
trained crisis negotiator. At one point he removed and displayed what looked
like a functioning handgun. Officers with a tactical shield and a less lethal 40
mm launcher were able to safely approach and take the subject into custody.
The 40 mm launcher was used, and a "sponge round" was delivered in a manner
that safely neutralized the subject. A realistic looking replica of a handgun was
recovered from the scene. The suspect was arrested, transported to the
Olympic Medical Center, examined and cleared for incarceration. The subject
was transported to the Clallam County Jail and booked on two counts of Assault
in the 3rd Degree- Law Enforcement Officer and on one count of Obstructing
Officers.
May 2, 2023 L - 47
On 09/03/22, PAPD Officers were called
to the 800 block of Boathaven Drive
regarding a subject in a motorhome. The
report also indicated that Port of Port
Angeles Security believed that the driver
of the vehicle was possibly under the
influence of alcohol or drugs and that the
driver/vehicle was not welcome to remain on Port property. Officer Swanson
contacted the driver and established that he was showing signs of being under
the influence of alcohol or drugs. Officer Swanson recognized the subject from
previous contacts. A computer check showed that the driver had an arrest
warrant for a violation of a domestic violence no contact order. With multiple
officers on scene the driver was given commands to exit the vehicle, the subject
remained non -compliant. The driver then started up the vehicle and drove away
at a high rate of speed. As Officers were following the vehicle, they observed
additional driving behavior that established reasonable suspicion of Driving
Under the Influence. This included driving the vehicle in the wrong lane.
Officers used their lights and siren in an attempt to stop the vehicle. While there
was legal authority to engage in a vehicular pursuit given the reasonable
suspicion for DUI, given safety concerns of the suspects highly erratic driving,
the patrol supervisor directed that officers terminate the pursuit. The suspect
was located and arrested by a Deputy Sheriff several days later.
On Monday, October 17, 2022, at about 9:00 AM Officers Swanson, Cooper and
Balderson responded to a complaint of a driver slumped over the wheel of a car
stopped blocking traffic near Lauridsen and Laurel. Officers arrived and
attempted to evaluate what medical attention the driver might need, but the
obviously impaired driver drove away in the vehicle resulting in a pursuit.
Sergeant Arand joined the pursuit and used pursuit intervention techniques at
5th and Albert and also at 1st and Alder, but the driver continued to flee
eastbound in his car. Sergeant Arand used a third pursuit intervention technique
on Highway 101 in the Carlsborg area that stopped the pursuit. The suspect
May 2, 2023 L - 48
vehicle and/or grass below the vehicle caught fire, but Officers quickly put the
fire out with fire extinguishers. The driver was processed at the hospital for DUI
and booked into the jail for DUI and Attempting to Elude Pursuing Police
Vehicles.
A 4 On 11/01/22, Officers Swanson, Cooper and
Ordona responded to the report of shots fired
inside a home on Cherry Hill. Upon arrival,
gunshots were heard inside the house. The
officers tactically re -positioned and
established a perimeter. The female suspect
exited the house shortly after, got into the
back seat of a running car within the
containment area, and the car was driven to containment where the female was
peacefully taken into custody. The female had been firing a handgun through
the ceiling believing she was shooting at people in her attic. She was arrested
for reckless endangerment and later found to be incompetent.
On 11/25/22, Officer Balderson and Detective Dropp responded to a burglary
of a business downtown where cash was stolen. From review of the surveillance
video Officers were able to identify the suspect and observed the crime as it
had occurred.
After clearing the scene Detective Dropp and Officer Balderson were advised
that a person matching the suspect description was currently at the Port
Angeles Safeway store. Officers responded and located the subject inside the
store. They noted that he matched the physical description of the person they
had observed committing the crime on the surveillance video. This included a
matching clothing description. The suspect was subsequently arrested for
Burglary and searched incident to arrest. Officers recovered the stolen cash in
the possession of the suspect. Based on the investigation Officers developed
probable cause to arrest the suspect for Burglary in the 2nd Degree.
May 2, 2023 L - 49
K-9 Unit
K-9 Annual Report by Sergeant Kevin Miller, WSPCA Master Trainer
K-9 Overview
The Port Angeles Police K9 Unit is comprised of two patrol K9 teams, Sergeant
Kevin Miller/K9 Bodie (A Belgium Malinois) and Officer Whitney Fairbanks/K9
Copper (German shepherd). An additional patrol K9 team in Clallam County is
Officer Paul Dailidenas and K9 Mamba (German Shepherd) of the Sequim
Police Department. All three teams ensure that there is K9 support for all
agencies on the Peninsula.
May 2, 2023 L - 50
Regional K-9 Training
The Port Angeles Police K9 Unit conducts training with other allied agencies in
the NW region, or Region #2, of the state. We train bi-weekly and consist of
eleven police K9 teams from six different agencies. The training is in a
cooperative effort to ensure standardized training. All agency supervisors and
administrators participate in establishing a unified policy and best practices for
deployment criteria. This ensures practices used are in line with our patrol staffs
and the principals are tactically sound. This is especially beneficial to all
regional agencies as we can cross -deploy our K9 assets when necessary.
National K9 Training
We were very fortunate to attend a national police K9 seminar this year in
Orlando, FL. There were great classes and lectures from trainers from all over
the country. This has given us a great deal of exposure on training methods,
problem solving, and behavioral approaches from different perspectives outside
the state of Washington. Some of these instructors and trainers are from police
agencies and some are from the private sector.
May 2, 2023 L - 51
Detective Division
The role of a Port Angeles Police detective is specialized with the purpose of
fulfilling the breadth and depth needs of the department's investigations. In
order to provide needed services to the community, all members of the division
complete multiple trainings that prepare them for time -sensitive and
complicated casework that pertains to crimes including felony assaults,
homicides, robberies, sex crimes, child abuse, and arson. The basic courses
each new detective attends are crime scene investigations, interview and
interrogation, child abuse interviewing and assessment, practical homicide
investigation, and sexual assault investigations — victim -centered engagement
and resiliency tactics (SAINCERT).
Port Angeles Police detectives are members of the county's Multi -Agency
Incident Response Team (MIRT) which assists neighboring agencies with time
and resource -intensive investigations. The PAPD detective division also joined
the Kitsap Clallam Incident Response Team (KCIRT) in 2021. KCIRT is
May 2, 2023 L - 52
comprised of selected, regional investigators from the Olympic Peninsula,
Kitsap County Agencies and the Shelton Police Department. When mobilized,
KCIRT members investigate critical incidents which involve a) an officer using
or being the victim of deadly force, b) a person dying in custody, or c) an officer
involved in a fatal collision. They may also assist participating agencies with
major crime investigations. In 2022, PAPD detectives were mobilized for 3
different incidents.
KCIRT INVESTIGATION AGENCIES
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For 2022, detectives conducted at least 32 forensic child interviews in the Child
Advocacy Center (CAC) of Healthy Families of Clallam County. Numerous
forensic child interviews were also conducted in different locales due to
circumstantial necessity. Dozens of trauma -informed adult victim interviews
were also conducted at HFCC and other locations.
In addition to the annual recertifications and trainings all officers receive,
members of the detective division attend quarterly peer reviews for forensic
child interviewing, the annual Washington Homicide Investigators Association
(WHIR) conference, and the annual Western States Hostage Negotiators'
Association (WSHNA) training seminar.
In 2022 our division was selected to participate in the Case Systems Training
Review conducted by the Washington State Criminal Justice Training
Commission Sexual Assault Investigation Program,
May 2, 2023 L - 53
As background, this is the third Case Systems Training Review (CSTR)
conducted by the WSCJTC SAI program, an annual mandate for WSCJTC
under House Bill (HB) 1109. The purpose of the CSTR is to assess the influence
of the SAI-Victim-Centered Engagement and Resiliency Tactics (SAI-VCERT)
course on sexual assault interviews and investigations in Washington State
(note: SAI-VCERT is a training required for officers who conduct adult sexual
assault investigations under RCW 101.43.272). All members of our investigation
division have received this training. Members of the training team conduct
cases reviews to help identify patterns or practices within departments that are
not aligned with content of the SAI-VCERT course. The CSTR is a mechanism
to identify best practices from departments reviewed to incorporate into the
WSCJTC trainings. Port Angeles Police Department and Seattle Police
Department were the subjects of the 2022 CSTR.
As part of the review process adjudicated cases were selected and sent to the
review team including all documentation, interviews, and the results of
prosecution decisions when applicable. Demographic information regarding the
survivors of sexual assault and the suspect were also collected and forwarded
to the review team. Detectives also participated in a survey regarding their
training and experience. The review is then distilled into a report which is
reviewed at the state legislative level. The final report found the following.
"With few exceptions, the Port Angeles Police Department (PAPD) exhibited
their comprehension of the impacts of trauma and application of trauma -
informed interactions with sexual assault victims in reporting from patrol
officers through detectives and its leadership. In their sexual assault training
statistics and overall efforts and success in integrating a trauma -informed lens
in victim contact, PAPD serves a model for all departments."
If you are interested in reading the complete report, you can locate it here:
sai-case-review-report-2022-final.pdf (wa.gov)
May 2, 2023 L - 54
The Team
Detective Sergeant Kori Malone
Detective Sergeant Malone rejoined the
division as its supervisor in January of
2021. In addition to the noted training, she
is also the department's Crisis Negotiator
Team Leader, Primary Duty Staff Officer,
and Western States Information Network
Agency Representative. She is a member of
the county's STOP grant committee, a
member of the Healthy Families of Clallam
County Board, a member of the multi-
disciplinary team regarding crimes against children and a facilitator for SAI-
VCERT trainings for other departments. In 2022, Detective Sergeant Malone
attended and graduated from the FBI's National Academy, 281st session. She
was also named KCIRT Commander in September.
Detective Corporal Erik Smith
Detective Corporal Smith rejoined the division at the
end of 2021. Detective Corporal Smith serves as the
Internet Crimes Against Children (ICAC) task force
liaison, the Cellebrite forensic device analyst and
operator. In 2022, Detective Corporal Smith
qualified as a KCIRT lead investigator.
May 2, 2023 L - 55
Detective Trevor Dropp
Detective Dropp joined the division in July 2017
and provides valuable support and insight from
working numerous major cases within the city and
in support of other local agencies. Detective Dropp
attended an ATF-certified course to serve as one of
the department's arson investigators following
multiple incidents which required specialized
training in this field. He is also the department's
drone program developer and pilot. In 2022,
Detective Dropp qualified as a KCIRT lead
investigator.
Detective Swift Sanchez
Detective Sanchez joined the division in 2020 as the
School Resource Officer and transitioned to detective
work that summer. Detective Sanchez remains heavily
connected with the school district after her time as a
school resource officer. She is the department
representative for the Handle with Care Program,
which works with the school district to support children
who have been exposed to traumatic events. She once
again coordinated the Shop with a Hero Program which
took place on 12/10/2022 which served 110 children
and paired them with first responders to go holiday gift shopping, gift wrapping,
hot chocolate and of course get photos with Santa.
May 2, 2023 L - 56
Like the detective sergeant, Detective Sanchez is a SAI-VCERT facilitator, has
staffed the Port Angeles Schools Safe Schools committee, and leads the PAPD
Explorer program. Detective Sanchez also serves in the active -duty Navy
Reserve as a Lieutenant Commander.
School Resource Officer Jackson Vandusen
Detective Vandusen assumed the role of school
resource officer (SRO) in September 2021. He is a
Handle with Care coordinator and the Safe Schools
committee. As he continued to excel while carrying a
comprehensive school and detective caseload, he was
officially designated as a detective in July of 2022.
Detective VanDusen is a forensic child interviewer and
has also received the training in SAI VCERT.
He maintains a very positive working relationship
with the prosecutor's office, juvenile probation
division, school district staff and the Department of
Child, Youth and Family Services. Detective
VanDusen also attended Basic Homicide
Investigation. He joined the IIT KCIRT team and
achieved his IIT Lead Investigator Certification
through CJTC.
May 2, 2023 L - 57
Detective Ron Cameron
Detective Cameron joined the division in
April 2021. He brings with him a wealth of
knowledge derived from his law enforcement
experiences in previous departments. He also
attended the ATF-certified course and serves
as an arson investigator for our department.
Detective Cameron is also a member of the
Crisis Negotiation team as a negotiator.
Detective Cameron is recognized as a skilled
k a I J interviewer, particularly in his compassion
and personable demeanor when interacting with victims of violent crime.
May 2, 2023 L - 58
Shop with a hero 2022!
Detective Sgt. Kori Malone
attended the 11 week 2815t
Session of the FBI National
Academy (FBI NA) in
Quantico VA from January
through March of 2022. She
joins Deputy Chief Viada and
Chief Smith as FBA NA
graduates. The Yellow Brick
symbolizes successful
completion of the Yellow
Brick Road endurance
course at the NA.
May 2, 2023 L - 59
Notable Cases from 2022
Orlando Yslava and Alivia Konopaski: 2022-1318
Officers responded to a disturbance in progress in the parking lot of Safeway
grocery (110 E 3rd) where it was reported that a purse was forcibly taken and
then its owner was injured when she was drug by the suspect's vehicle as they
fled the scene. Alivia Konopaski and Orlanda Yslava were subsequently
arrested for the crimes of robbery in the first degree, assault in the 2nd degree,
and theft in the 2nd degree. In a recorded interview, Yslava also confessed to
Detective Cameron that he had also committed a burglary at 242811 Highway
101 (Laird's Corner) the day prior. Both were arrested and later pled guilty to
Robbery 1 and both were sentenced to 41 months of confinement to be followed
by 18 months of community custody.
Josiah Hill: multiple case numbers
In April of 2022, a female reported to the police department that she had been
sexually assaulted by an emergency room physician while she was in the ER
receiving care. After the initial report Detectives began their investigation. A
second female, unrelated to the first, independently reported to the police
department that she had been sexually assaulted by the same emergency room
doctor, Josiah Hill. As the investigation continued additional victims came
forward and made similar reports also regarding Josiah Hill. Detective Sanchez
has been the primary investigator with the assistance of Det. Cpl. Smith and
Detective VanDusen. Det. Sanchez has worked closely with the State
Department of Health and coordinated closely with the Prosecutor's Office.
Through coordination with his attorney Hill turned himself into the police
department and he was booked into the Clallam County Jail. At this time, he
has been charged in Clallam County Superior with six sex offenses regarding five
individual victims. The case is ongoing and currently pending trial.
May 2, 2023 L - 60
Patrick Callahan: 21-18397
This case began in October of 2021 when a juvenile female reported that she
had been sexually abused by Callahan over the span of approximately 8 years,
beginning in California and continuing in Port Angeles with the most recent
sexual assault occurring within 48 hours prior to her report to Law Enforcement.
The victim was seen for a Sexual Assault Exam and physical evidence was
located and examined by the WSP crime lab. Callahan was arrested and
ultimately charged with several sex offenses and human trafficking. In 2022
Callahan was found guilty at trial of Sexual Misconduct with a Minor in the first
degree, Sexual Misconduct with a Minor 2nd degree, Rape in the 3rd degree
and Human Trafficking. Clallam County Superior Court Judge Basden
sentenced Callahan to 20 years in prison. He will be required to register as a
sex offender when released.
Charles Devoney: 22-2153
On 02/06/2022 at approximately 1530 hours, Officer Moore was dispatched to
suspicious activity at S "D" Street and W 10th Street. The reporting party
advised that there was an elderly male walking with a small child. The reporting
party overheard the male make suspicious statements to the child about
hugging and touching her. Upon his arrival in the area, Officer Moore located
the male and child by their provided description and identified the male as
Charles Devoney. In a forensic interview with Detective Corporal Smith, the
victim disclosed sexual abuse, which appeared to have occurred multiple times
over the course of at least one month. Devoney was interviewed and
subsequently arrested on 2/07/2022. He pled guilty to two counts of Incest 2nd
degree and was sentenced to 15 months confinement followed by 36 months
community custody.
May 2, 2023 L - 61
Matthew Weaver: 22-12642
On July 19, 2022, Detective VanDusen was dispatched to a child abuse call that
occurred at a home within Port Angeles the night prior. The reporting person,
an employee of the Boys and Girls Club, stated a child dropped off at the Club
that morning had marks on their neck and disclosed that Matthew Weaver had
choked them. Detective VanDusen conducted a forensic interview of the victim
and Detective Dropp interviewed their mother. Probable cause was established
that Matthew Weaver had, through numerous ways, physically and emotionally
abused the victim. He was subsequently arrested. Weaver pled guilty to Assault
2nd degree and was sentenced to 24 months confinement to be followed by 18
months community custody.
Olee Thrower: 22-9250
Thrower was arrested for assault 2 — DV after the victim reported she was
strangled by Thrower who she was in a relationship with. The victim had
physical injuries consistent with her report of being assaulted and strangled.
Thrower pleaded guilty to Assault 3 — criminal negligence and substantial pain
— DV. He was sentenced to 51 months confinement to be followed by 9 months
community custody.
Graham Hawthorne: 21-21356
The victim reported numerous incidents of being stalked by Hawthorne, with
whom she had previously been in a relationship. It was a technically
complicated investigation in which Det. Cameron wrote numerous search
warrants related to obtaining electronic evidence. After an investigation
Hawthorne was arrested and ultimately pled guilty to Stalking — DV (previous
May 2, 2023 L - 62
conviction), Cyberstalking — DV (previous conviction), Violation of a Protection
Order — DV. Hawthorne was sentenced to 24 months community custody (Count
I), 24 months community custody (Count II). 364 days on Count III with credit
for time served (94 days) and the remainder suspended for 5 years.
Benjamin Hickson: 21-8255
Hickson was arrested after an investigation that he assaulted a female and
strangled her. He was initially booked into custody for Assault 2 DV. While in
custody Hickson evidence showed that he continued to contact the victim from
the jail in violation of a domestic violence protection order and attempted to
influence her testimony. Additional charges were filed for Tampering with a
Witness and Felony Violation of DV No -contact order (4 counts). In 2022
Hickson was found guilty by jury trial of Assault in the Second Degree —
Strangulation — DV, Tampering with a Witness — DV (intimate partner), and 4
counts of Felony Violation of DV No -contact Order. He was subsequently
sentenced to 133 months in prison to be followed 30 months of community
custody.
Wendell Wilkie: 22-03510
Detectives also took over the investigation of an armed robbery at a
convenience store. Detectives completed a very thorough investigation which
resulted in the arrest of the suspect and a confession. During the investigation
they also obtained information linking the suspect to other felony crimes in
Clallam County. Wilkie plead guilty to Robbery 1st and was sentenced to 41
months in prison to be followed by 18 months of community custody.
May 2, 2023 L - 63
Training Report
2022 Training Report by Sergeant Rife
All commissioned Police Officers are required to
attend a 720-hour Basic Police Academy within 6
months of their date of hire. Qualified lateral
candidates, hired from out of state, attend a 2-week
equivalency academy. After graduating from the
academy, officers are assigned to a field training
officer and complete 12 weeks of Field Training (OJT)
followed by a 2 week "shadow phase." During the
shadow phase, the field training officer rides along in
Sergeant Clay Rife plain clothes and evaluates the new officer's readiness
to proceed to solo patrol. During all phases of the
Field Training program, student officers are evaluated on 32 different topics
each day. Student officers must perform to standard on all topics in order to
move on to solo patrol. In 2022, The Port Angeles Police Department had 4
newly hired officers and 1 laterally hired officer successfully complete all phases
of their initial training.
Yearly, all commissioned officers are required to attend at least 24 hours of in-
service training. Training topics include but are not limited to; firearms,
defensive tactics, first aid/CPR/bloodborne pathogens awareness, less lethal
munitions, taser, legal updates, crisis intervention etc. In addition to in-service
training, members of the training cadre are required to recertify in their
respective training disciplines (some members have multiple specialties).
Officers assigned to specialized units (investigations, drug task force, K9) attend
specialized yearly training and conferences and finally, officers who promote
up through the ranks attend leadership and career level certification classes.
May 2, 2023 L - 64
2022 Training highlights:
• 100% of PAPD staff met or exceeded the 24-hour in-service training
requirement.
Two Sergeants attended a three-week leadership development course.
• One Officer attended a less lethal recertification class.
• One Sergeant attended an Active Shooter Response National Conference in
Washington, D.C.
• All PAPD Detectives were certified as Lead Investigators in a multi -agency
major incident response consortium.
• Detectives and Hostage Negotiators attended specialized investigation
conferences.
One Officer was recertified as an armorer.
• K9 Officers attended a National Conference in Florida.
• One Detective attended a
Background Investigator class.
• The Detective Sergeant
attended the FBI National
Academy in Virginia.
May 2, 2023 L - 65
OPNET
2022 OPNET Annual Report by Joshua Powless
"The mission of the Olympic Peninsula Narcotics Enforcement Team is to identify,
interdict, dismantle, and prosecute mid -to -upper -level drug violators and criminal
organizations engaged in illicit gang activities that have a negative impact on our
communities thereby improving the quality of life in our area of responsibility. "
The Olympic Peninsula Narcotic Enforcement Team (OPNET) is a multi -agency
task force, which consists of detectives from the Clallam County Sheriff's Office,
Port Angeles Police Department, Sequim Police Department, Jefferson County
Sheriffs Office, Port Townsend Police Department, United States Border Patrol,
and Homeland Security Investigations (HSI). The team consistently works with
other local law enforcement partners, including tribal agencies and the
Department of Corrections (DOC). The team also works consistently with
federal partners; including the Federal Bureau of Investigation (FBI); Drug
Enforcement Administration (DEA); Bureau of Alcohol, Tobacco, Firearms, and
Explosives (ATF); the United States Coast Guard Investigative Services (CGIS);
and the US Marshalls Service (USMS).
The end of 2021 marked the end Detective Pickrell's rotation on the team.
Clallam County Sheriffs Office Deputy Cody Anderson was selected to fill that
vacancy. The end of 2022 marks the retirement of U.S. Border Patrol Agent
Keith Fischer. OPNET welcomes back Agent Scott Rogers to fill Agent Fischer's
vacant spot.
Although OPNET's primary mission is the interdiction and prosecution of mid -
to -upper -level drug offenders and organizations, we are consistently involved
in the investigation of a variety of major crimes that occur throughout Clallam
and Jefferson Counties. Crimes of all types are often rooted in drug crimes.
OPNET pays particular attention to violent crime and regularly commits
resources to assist local agencies with investigations of murder, robbery, felony
May 2, 2023 L - 66
assault, firearms violations, and other serious crimes. In addition to their
everyday duties, OPNET's state law enforcement members are also assigned to
the Kitsap Critical Incident Response Team (KCIRT), a team consisting of
investigators from Kitsap, Clallam, and Mason counties that conducts
investigations of police deadly force incidents and other major incidents.
During calendar year 2022, OPNET opened 46 cases and closed 48 cases.
OPNET arrested or assisted in the arrest of 23 individuals for felony drug crimes
and an additional 10 individuals for other felony crimes. 100% of our completed
cases were accepted for prosecution, and 100% of those cases that have
finished the prosecution phase were found guilty. OPNET seized 16 firearms
associated with criminal activity.
A clear upward trend in sales of fentanyl pills can be seen, with a slight
downward trend in other substances; this is a nationwide trend.
Substance
Amount
Approximate Street
Value:
Heroin
277.29 grams
$11,091
Methamphetamine
5976.49 grams
$119,529
Fentanyl Pills
17,386 units
$86,930
Fentanyl Powder
323.69 grams
$3,236
Cocaine
22.57 grams
$902
Marijuana
219 lbs. + 7,910 live plants
$8.1 million
Diverted Pharmaceuticals
110.5 units
Varied
May 2, 2023 L - 67
Below is a small sampling of OPNET's major casework and convictions in this
year. The charges contained in the information below are only allegations. A
person is presumed innocent unless and until he or she is proven guilty beyond
a reasonable doubt in a court of law.
Olympic Corrections Center
In December of 2021, OPNET learned of a scheme by a group of individuals
to introduce controlled substances into the Olympic Corrections Center
(OCC), in Jefferson County. The investigation indicated that 39-year-old
Patricia Lemus-Camacho, of SeaTac, had introduced controlled substances
into the prison on two prior occasions in November of 2021. The planned
recipient of the controlled substances was OCC inmate Luis Maravilla-Reyes,
Lemus-Camacho's brother, for the purposes of delivering the drugs to others
within the facility. The investigation indicated that Lemus-Camacho was
planning to introduce more controlled substances into the facility. OPNET
detectives devised a plan to arrest Lemus-Camacho when she arrived. The
investigation also indicated that Lemus-Camacho might send her other
brother, "Fernando".
On December 16, 2021, a Cadillac belonging to Lemus-Camacho was located
in a ditch near the prison. A female in the vehicle, identified as Dongelique
Spillers of Bellevue, was taken into custody and interviewed. Spillers stated that
she had dropped off a male in the area of the prison. A male was located in the
woods near the prison and was identified as Fernando Reyes of Des Moines, a
brother of Lemus-Camacho. DOC investigators intercepted a bag containing 37
suboxone strips, approximately 1/4 ounce of suspected heroin, approximately 1/2
ounce of suspected meth, and chewing tobacco inside the prison. Inmates had
attempted to flush the bag down a toilet, but the package was large enough to
clog the toilet. Spillers and Reyes were booked into the Jefferson County Jail.
May 2, 2023 L - 68
Further investigation revealed probable cause for Lemus-Camacho for the
crimes of Delivery of Controlled Substances (heroin, meth, and Suboxone) and
Introducing Contraband 2nd Degree. An arrest warrant was issued for Lemus-
Camacho. OPNET notified King County law enforcement of the arrest warrant.
King County Sheriffs Office deputies located Lemus-Camacho at her Seatac
residence. Despite Lemus-Camacho's efforts to resist, deputies took her into
custody. Lemus-Camacho was booked into the Jefferson County Jail. On May
6, 2022, Lemus-Camacho pled guilty to two counts Delivery of a Controlled
Substance and one count of Attempted Delivery of a Controlled Substance. She
was put on a first-time offender waiver and given 12 months of DOC supervision
with in -patient treatment.
On February 18, 2022, Fernando Reyes pled guilty to Delivery of a Controlled
Substance in Jefferson County Superior Court and was sentenced to a
Residential DOSA w/ 24 months of supervision and in -patient treatment.
Based on charges forwarded by OPNET, the Jefferson County Prosecutor's
Office charged Luis Reyes, who remained in prison, with multiple felonies. After
a weeklong trial in December of 2022, a jury found Luis Reyes guilty of Delivery
of a Controlled Substance, Introducing Contraband in the 2nd Degree, and
Conspiracy to Deliver a Controlled Substance. On January 13, 2023, Luis Reyes
was sentenced to 90 months in prison, followed 12 months of DOC supervision.
That sentence will begin in the end of January, which marks the end of his
original incarceration period.
Trial for Spillers is pending.
May 2, 2023 L - 69
FBI Wanted Subjects
On 05/ 10/22, JCSO Detective Derek Allen (OPNET) received information
regarding a wanted couple staying at a hotel in the 100 block of Chimacum
Road, in Port Hadlock. Detective Allen advised other OPNET detectives that
the couple, Bernard Hansen and Diane Erdman, were possibly observed at the
motel and that the couple was wanted by the FBI. Detective Allen confirmed
with the FBI that the couple was wanted for failing to appear for sentencing for
Fraud. The couple ran a business with a Ponzi-like scheme, defrauding
customers of over $25 million.
OPNET detectives assisted the Jefferson County Sheriffs Office in conducting
surveillance and were able to observe the female and male leave the hotel room
separately. JCSO and OPNET detectives contacted the male in the parking lot
and took him into custody without incident. The female was then contacted in
an adjacent building and was also taken into custody without incident. The
couple was turned over to FBI agents, who responded to the scene. Firearms
were located inside the couple's vehicle.
In June of 2022, the couple was sentenced: Hansen was sentenced to 10 years
in federal prison, and Erdman was sentenced to 5 years in federal prison. They
were also ordered to pay more than $30 million in restitution.
Brandon Jones:
On June 9-10, 2022, officers and detectives with the Department of Corrections
(DOC), Olympic Peninsula Narcotics Enforcement Team (OPNET), and the
Elwha Tribal Police Department participated in an effort to locate and arrest
multiple offenders with outstanding warrants. During the operation, 15 active
DOC warrants were served, and some new investigations were opened.
May 2, 2023 L - 70
At a residence in the 1100 block of E Craig Avenue, Port Angeles, law
enforcement arrested 30-year-old Brandon S. Jones. A DOC search of the
residence located suspected methamphetamine, a scale, a bag of suspected
fentanyl pills, and a variety of ammunition in various calibers. OPNET obtained
a search warrant for the residence, which yielded approximately .55 grams of
suspected heroin, a total of approximately 6.35 grams of suspected
methamphetamine, packaging materials, various items of drug paraphernalia, a
wad of cash in small denominations, and a .22 caliber rifle. Jones is a convicted
felon due to a 2020 conviction for Assault 2. Jones was booked into the Clallam
County Jail for Possession of a Controlled Substance with Intent to Deliver and
Unlawful Possession of a Firearm in the First Degree.
On July 28, 2022, 30-year-old Brandon S. Jones pled guilty to Possession of
Meth with Intent to Deliver and First -Degree Unlawful Possession of a Firearm.
Jones was subsequently sentenced to 48 months in prison, followed by 12
months of Department of Corrections (DOC) supervision.
Richard Welches:
On July 13, 2022, 28-year-old Richard
Welches led guilty to three counts of
p g Y -
Possession with Intent to Deliver (fentanyl, -
heroin, and methamphetamine), three counts
of Unlawful Possession of a Firearm 2nd
Degree, and two counts of Possession of a t
�r
Stolen Firearm. The agreement was reached
between defense counsel and Clallam County
Chief Criminal Deputy Prosecuting Attorney Michele Devlin, who represented
the State. Welches was subsequently sentenced to 265 months in prison,
followed by 12 months of DOC supervision. The conviction was the result of
three separate OPNET cases, involving the same fact pattern by Welches.
May 2, 2023 L - 71
On May 18, 2022, OPNET and the Department of Corrections went to an
address in the 600 block of Hulse Road in Port Angeles to arrest 28-year-old
Richard A. Welches on an outstanding DOC warrant and three local arrest
warrants. Officers made contact at the door and contacted a subject who stated
that Welches had been there, but he was unsure if Welches was still home.
Under DOC authority, officers searched the residence for Welches and located
him hiding in the insulation of the attic area. DOC officers observed multiple
firearms and controlled substances in Welches' living quarters; Welches is a
convicted felon.
OPNET obtained a search warrant for the residence and Welches' vehicle. An
execution of that warrant recovered nine firearms, including a small firearm
disguised as a writing pen, pistols, AR -style rifles, and a US Army 66mm LAW
rocket launcher. Aside from the firearms, detectives located suspected fentanyl
M-30 pills, suspected heroin, suspected fentanyl powder, scales, packaging
materials, and about $1,700 in cash. Five of the nine firearms have been
confirmed as previously stolen, the other four remain under investigation.
At the time of this arrest, Welches was out of jail on bail for the prior two cases:
Welches was arrested by OPNET at his residence on September 20, 2020, for
Possession of a Controlled Substance with Intent to Deliver (methamphetamine
and heroin), two counts of Unlawful Possession of a Firearm 2nd Degree, and
one count of Possession of a Stolen Firearm. During the search of his home in
September, Detectives seized approximately 463.5 grams of suspected
methamphetamine, 10.2 grams of heroin, two rifles — one of which had
previously been reported stolen, and $14,868 in cash.
On Thursday, January 14, 2021, Welches was again arrested at his home for
Possession of a Controlled Substance with Intent to Deliver (heroin) and
Possession of Synthetic Narcotic (Fentanyl pills). During that incident, OPNET
detectives seized eight individually packaged balls of suspected heroin, fentanyl
May 2, 2023 L - 72
pills, suspected LSD, ledgers, and digital scales. The total amount of heroin
located in the residence weighed approximately 330.25 grams.
Marie Haller:
On September 15, 2022, 33-year-old Marie Haller was sentenced to five years
in prison for her plea to delivery of controlled substance — buprenorphine and
Attempted Introduction of Contraband in the 2nd Degree; both with a special
allegation of recent release from incarceration.
The plea was the result of an investigation that was launched in November of
2021 when Department of Corrections (DOC) investigators contacted OPNET
regarding contraband that was mailed into the Women's Correctional Center
for Women (WCCW), in Gig Harbor, Washington. Mail to two separate inmates
had been intercepted by DOC staff and were suspected to contain Suboxone, a
Schedule III controlled substance.
Lab tests confirmed the substances from both mail pieces contained
Buprenorphine, the opioid contained in Suboxone. OPNET conducted further
investigation, including interviews with inmates and found probable cause that
Haller committed the crimes of Delivery of a Controlled Substance and
Introducing Contraband in the 2nd Degree, both Class C felonies. Haller was
arrested without incident in Port Angeles, interviewed, and was booked into the
Clallam County Jail.
OPNET has developed a strong working relationship with DOC's Investigation
and Intelligence Unit. The intelligence sharing that occurs due to this
relationship has proven its value in this and many other cases.
Haller's name is not new to OPNET, as she was previously arrested by OPNET
and partner agencies during the "Operation Spring Cleaning" warrant round up
in May of 2019. During that round up, OPNET and partner agencies located a
wanted male at the apartment of Haller, who herself was also the subject of an
May 2, 2023 L - 73
OPNET investigation into sale of controlled substances. After the wanted
subject fled out a window and was apprehended, law enforcement located
heroin, methamphetamine, and scales in his backpack. OPNET then obtained a
search warrant for Haller's apartment. The execution of that warrant resulted
in the seizure of 474 grams of heroin, 83.79 grams of methamphetamine, and
$13,325.00 in cash, as well as scales and paraphernalia.
Following that arrest, a subsequent search warrant for Haller's vehicle yielded
43.4 grams of methamphetamine, 31 grams of heroin, and a digital scale.
Haller was arrested by OPNET again in September of 2019 at her apartment on
Penn Street. That arrest yielded 10 grams of methamphetamine and another
digital scale.
Caleb Chapman:
On July 13, 2022, 42-year-old Caleb Chapman pled guilty in U.S. District Court
to Interfering with a Government Communication System. Chapman was
subsequently sentenced to three years of federal probation. Chapman will also
be responsible for making restitution to those harmed by his actions, including
the National Park Service.
On August 29, he disabled the radio repeater located at the summit of Blue
Mountain, leaving the northeast corner of the park without emergency
communications.
On the evening of August 29, 2021, Chapman appeared at a stranger's home
armed with a handgun and AR-15 style rifle. Chapman handed the stranger a
letter outlining his concerns over political events and his belief that there would
be a revolution starting on the Olympic Peninsula, Texas and elsewhere.
Chapman later admitted that he was high on methamphetamines during the
incident.
May 2, 2023 L - 74
Chapman drove his girlfriend to Olympic National Park, felled a tree to block a
road to the Deer Park campground, and told his girlfriend she was going to die
in the "revolution". Chapman went into the woods with nine firearms including
an AR-15, two shotguns, a stolen handgun, and thousands of rounds of
ammunition. Chapman's girlfriend called 911 to report the behavior.
The Deer Park and Hurricane Ridge areas were evacuated and multiple
agencies, including federal, county and local police, worked together to locate
Chapman over the next 2 days using multiple surveillance platforms. The effort
was made more difficult by persistent fog and the fact that Chapman had
disabled the park's radio communications site.
Chapman was located on August 31 and surrounded by law enforcement in a
gradually closing circle. OPNET assisted the National Park Service SWAT
Team and the FBI SWAT Team by utilizing a drone from within an armored
vehicle to locate Chapman. Chapman fired rounds at the drone and officer
pulled back.
Negotiators were eventually able to make verbal contact with Chapman. Crisis
negotiators from the Port Angeles Police Department began negotiating with
Chapmen and quickly convinced him to surrender without incident.
Curry Barricaded:
On September 18, 2022, OPNET was called out to act as the
Tactical/Immediate Response Team for a barricaded subject in Port Angeles.
Josiah Curry had allegedly assaulted his father by strangulation, had access to
a rifle and long sword, and was refusing to exit his residence in the 1000 block
of S D Street. Negotiators were attempting to gain compliance from Curry
through a patrol car's public address system.
OPNET arrived on scene and developed an immediate action plan. WSP SWAT
was consulted but did not immediately respond. OPNET developed and
May 2, 2023 L - 75
executed a plan to insert a device into the building to assist in communication
between Curry and trained negotiators. Curry refused to utilize the device to
talk with negotiators.
An armored vehicle was requested from Jefferson County Sheriff's Office, and
two deputies brought the vehicle to the scene. The two deputies were added to
the tactical team, as well as one officer from PAPD to act as a less lethal
component. The armored vehicle was utilized to bring down the front gate of
the residence because it was padlocked from the inside and created a safety
hazard to officers if the suspect emerged from the front door of the residence.
Because of the suspect's continued non-compliance, OPNET developed and
deployed a plan to administer O.C. into the residence in a fashion to motivate
the suspect to exit the front door. The deployment of gas was successful in
forcing the suspect out the front door, where he surrendered to the tactical
team.
Joshua Dickinson:
On September 21, 2022, OPNET detectives
arrested 36-year-old Sequim resident Joshua R.
Dickinson and booked him into the Clallam
County Jail on multiple felony charges, including
Delivery of a
Controlled Substance (Meth and Fentanyl), and
Possession with Intent to Deliver a Controlled
Substance (Meth a nd Fentanyl.) OPNET is also
recommending a firearms enhancement to the
charges.
The case began in the summer of 2022, when
OPNET utilized a confidential informant to
May 2, 2023 L - 76
purchase fentanyl pills from Dickinson on multiple occasions. During one
transaction, the informant also purchased methamphetamine from Dickinson.
Dickinson was armed with a firearm at the time of the drug transaction.
On September 21, 2022, OPNET arrested Dickinson in the parking lot of a hotel
in the 800 block of E Washington Street without incident. A search of
Dickinson's possessions, vehicle, and hotel room were authorized by a search
warrant. During the execution of that warrant, detectives located approximately
468 fentanyl pills (approximate street value $2,300), approximately 6.5 grams
of methamphetamine (approximate street value $130), a scale, cash, and a 9mm
handgun.
OPNET was assisted in the arrest by the Sequim Police Department and
Jefferson County Sheriffs Office. Trial for Dickinson is pending.
Anthony Eacrett:
On December 12, 2022, OPNET detectives arrested 54-year-old Port Angeles
resident Anthony C. Eacrett and on multiple felony charges, including 5 counts
of Delivery of a Controlled Substance (Methamphetamine and Fentanyl), and 4
counts of Possession with Intent to Deliver a Controlled Substance
(Methamphetamine, Fentanyl, Heroin, and Cocaine.) The fifth count for
Delivery of a Controlled Substances stems from Eacrett mailing a
methamphetamine-smoking
out of state.
device containing methamphetamine to a friend
9
The case began in the summer/fall of 2022, when
OPNET utilized a confidential informant to purchase
fentanyl pills and methamphetamine from Eacrett on
multiple occasions.
On December 12, 2022, OPNET with the assistance of the Port Angeles Police
Department, detectives arrested Eacrett in the parking to t of the Goodwill Store
May 2, 2023 L - 77
(603 S. Lincoln St, Port Angeles) without incident. A search of Eacrett's vehicle
and possessions, authorized by a search warrant, resulted in detectives seizing
approximately 400 fentanyl pills, 50 grams of methamphetamine, 24 grams of
heroin and 20 grams of cocaine, cash, and a digital scale. (Approximate street
value $8,200.00),
OPNET detectives then served a search warrant at Eacrett's residence in the
City of Port Angeles. During the search, detectives located another 4,000
fentanyl pills along with $1,500.00 in cash. OPNET was assisted in the arrest by
the Port Angeles Police Department and the Clallam County Sheriff's Office.
The total approximate street value of the controlled substances is $40,000.00.
Trial for Eacrett is pending.
IAH
NFW*7
ton
i
May 2, 2023 L - 78
Records Division
2022 Annual Report by Carla Jacobi, Records Supervisor
2022 was an interesting year with many different twists, turns, and unexpected
events. We struggled to find a replacement for Jordon Lemon when he was
promoted to System Coordinator with Pencom in August 2021. In addition to
that, Sam Barcklow was leaving for Army Reserve training the first of January
2022. Down to the wire, we received a blessing with Pencom Dispatcher Olivia
Hatton who joined our team. She quickly learned the basic Records Specialist
job duties and began learning how to process public records requests. In
February 2022, Erica Murray joined our team as a temporary employee to cover
for Sam while he was gone on military leave. Sadly, Sam enjoyed the military
too much and decided to enlist full time as a combat medic and Erica became
a permanent employee. It was a bittersweet moment to say farewell to Sam so
he could pursue his dreams.
Farewell to Sam Barcklow-Army Combat Medic
' r-f -1
(U.S.ARMYlk,
May 2, 2023 L - 79
Welcome Records Specialists Olivia Hatton and Erica Murray
Olivia's primary responsibility is to process public record requests. She also
assists with case entry, morning copying, answering the phone, waiting on
customers, fingerprinting, processing concealed pistol license and firearm
transfer applications, and processing concealed pistol license applications. She
is interested in serving as a digital media and electronics records management
champion to support our mission of serving as leaders in technological
advances and Assistant Terminal Agency Coordinator (TAC).
Erica's primary responsibilities include entering infractions, parking tickets,
residential alarm registrations, business trespass records, animal complaint
notices, law enforcement referral sheets, and court dispositions. She also
processes firearm transfer applications, concealed pistol license applications,
and monthly ACCESS validations. She is the primary person assigned to answer
the phone and front counter customer service. Like Olivia, she is also interested
in serving as a digital media and electronics records management and has
volunteered to become the subject matter expert for body worn cameras.
May 2, 2023 L - 80
Tyler Data Collect Mobile
Throughout the year, Katie and I worked with Patrol and Detective
representatives to implement a digital media records management system.
After an exhaustive search, the department decided to purchase Tyler Data
Collect Mobile, which allows officers to capture digital media in the field and
upload it directly into Data Collect rather than copying to CDs/DVDs. We went
live in September and are moving along steadily now after smoothing out some
of the wrinkles. Change is hard and requires patience, persistence, and tenacity.
The system minimizes the amount of time that officers spend uploading digital
media to a computer to burn to a CD/DVD; Records staff time in logging,
copying, and storing the CD/DVDs; and costs associated for the supplies and
storage. It also provides more effective records management by storing these
records in the cloud rather than thousands of CDs/DVDs, which can be
potentially lost or misplaced.
Body Worn Cameras
The department is researching the implementation of body worn cameras.
Department representatives will be meeting with vendors and other criminal
justice partners to select a suitable product. This will have a tremendous impact
on the Records Division to catalog and store these records, submit required
video to the prosecutor's office, and process public record requests. It takes
approximately three to four times the length of the recording to perform the
necessary redactions (one hour video estimated 3-4 hours to redact). Other law
enforcement agencies have had to hire additional staff to manage these records
and are recruiting employees with video editing skills. To prepare for this, we
have applied for a Washington Association of Sheriff and Police Chiefs
(WASPC) grant to assist in funding another full-time employee and training
costs.
May 2, 2023 L - 81
Law Enforcement Reform Laws and Independent Investigation Teams
The Law Enforcement Training and Community Safety Act (LETCSA) requires
law enforcement agencies to develop independent investigation teams (IIT) to
investigate officer involved shootings and deadly force. Port Angeles Police
Department is a member of Kitsap Clallam Incident Response Team (KCIRT)
and participated in the investigation of two different officer involved shootings
this year. The first was in May for an incident in Sequim when a subject
assaulted a Sequim PD Officer and another in September for a barricaded felony
assault suspect in the county near Sequim.
The IIT cases require collaboration with the prosecutor's office and other
KCIRT team members and more specialized records management procedures.
Each agency must maintain identical notebooks of the records and store them
in secure location to prevent unauthorized access. These cases require the
Records Division to spend significant time reviewing and cataloging all the
records, create matching notebooks with the other agencies, scan an upload the
records to a joint fileshare system, and manage all the related digital media and
property and evidence.
These investigations also require property and evidence officers to respond to
the scenes to assist in collecting evidence. Joanne was away at property and
evidence training for the incident in May, so Katie and I responded (twists,
turns, and unexpected events). Joanne was called to the incident in September.
Below is a photo of Katie and me at the KCIRT investigation in May with the
Clallam Co. Sheriff's Office Incident Command Center Vehicle. They do let us
out of the office to play in the field every once in a while!
May 2, 2023 L - 82
The department was also busy investigating several cases of sexual assault by
an emergency room doctor this year. Katie and Olivia have spent significant
amount of time processing these reports, managing digital records, creating
notebooks, and uploading records and digital media to fileshare for the
Department of Health and other criminal justice partners.
May 2, 2023 L - 83
Joanne Droz: Property & Evidence Aficionado
Joanne Droz continues to champion property and evidence management. She
manages the intake and release of property and evidence items, performs
accurate recordkeeping, and complies with Washington State laws and WASPC
Accreditation standards. She reviews dispositions from the court to determine
when items can be released or destroyed. She mails evidence items to the crime
labs for processing, makes copies of evidence CDs/DVDs for the prosecutor
when requested, and responds to citizen requests to pick up their property. She
works diligently to audit items in the property room, reconcile computer entries
and property report cards, and clean up incorrect entries related to data
conversion issues. She continues her curbside delivery system to meet the
needs of our customers and safely return property items. Now that she has
mastered her regular job tasks, she is now able to focus on purging property
and evidence cards that are eligible for destruction. She is always a busy little
squirrel working on something whether it's intaking or releasing property,
managing computer entries, assisting customers, destroying drug
paraphernalia, or effectively managing property and evidence records.
May 2, 2023 L - 84
2023 ACCESS Audit and WASPC Reaccreditation
Next year we will have our triennial audits for WSP ACCESS audit and WASPC
Professional Standards reaccreditation. The team and I have been busy
preparing for these events in addition to our regular duties. The ACCESS audit
ensures that we are following the rules for entering records into WACIC and
NCIC, running criminal history and firearm checks, and criminal justice
information security (CJIS). WASPC accreditation requires agency demonstrate
proof and competency in meeting 147 professional standards. We must provide
proofs that demonstrate that we have policies, procedures, and supporting
documentation that we are complying with these standards. It's an intensive
process that requires teamwork and collaboration throughout the department.
Olivia, Joanne, and I are working on the sections pertaining to records, CJIS
security, and property and evidence. Katie and Erica have assisted with
financial records, petty cash, and case report examples. The department has
passed two prior accreditations and we are confident that we will continue this
legacy.
May 2, 2023 L - 85
I value and appreciate working for an agency that cares about its employees,
promotes development and growth, and is dedicated to maintaining the highest
levels of professional standards. I am also fortunate to have outstanding team
members who work hard every day to complete the multitude of job
responsibilities of the Records Division; serve the needs of public, community
members, and criminal justice partners; and achieve the vision, mission, and
values of the department. My team continues to adapt to the continual twists,
turns, and unexpected events that come our way and maintain our level of
service and work product. Some say, "When life gives you lemons, you make
lemonade." With my team, you throw them a curve ball and they hit a grand
slam home run. Thank you to my powerful and mighty Records Division Team.
May 2, 2023 L - 86
Port Angeles Police Department Records Organizational
Chart
May 2, 2023 L - 87
Crime Stats
2022 Annual Report Stats Records Statistics
2020
2021
2022
Crime Reports
3,161
2,888
3,469
Processed
Crime Reports
73
63
79
Taken by Records
Staff
Concealed Pistol
334
265
306
Licenses
Firearm Transfer
1,089
858
773
Applications
Fingerprints-
52
88
107
General Public
Parking Infractions
143
120
164
Traffic Infractions
276
314
243
Criminal Citations
178
14
5
Public Records
2,041
1,629
1.142
Requests
May 2, 2023 L - 88
Coplogic Reports
Processed
372
196
268
Trespass Field
Investigations
513
349
434
All Other Field
Investigations
13
28
37
Parking Ticket Fees
$1,570
$575
$525.95
DUI Response Fees
$520
$0
$0
Group A Offenses
Offense Type
2020
2021
2022
Homicide
0
0
2
Negligent Manslaughter
0
0
0
Forcible Sex Offenses
43
41
52
Robbery
10
15
20
Aggravated Assault
77
62
79
Simple Assault
225
216
239
May 2, 2023 L - 89
Intimidation
42
61
62
Non -Forcible Sex
Offenses
3
3
Kidnapping
8
2
14
Burglary
107
94
162
Arson
9
17
7
Larceny
470
439
562
Motor Vehicle Theft
43
51
78
Extortion/Blackmail
0
3
2
Counterfeiting/Forgery
27
23
20
Fraud
161
55
56
Embezzlement
2
1
1
Stolen Property
19
11
25
Destruction/Vandalism
323
308
397
Drugs/Narcotic
Offenses
49
20
26
May 2, 2023 L - 90
Gambling
0
0
0
Prostitution
1
0
2
Bribery
0
0
0
Weapons Violations
20
17
21
Pornography/Obscene
Material
2
7
10
Violation of Court
Orders
79
89
103
Animal Cruelty
1
2
2
Group B Offenses
2020
2021
2022
90A Bad Checks
0
0
0
90B Curfew,
0
0
0
Loitering, and
Vagrancy
90C Disorderly
22
11
27
Conduct
May 2, 2023 L - 91
90D DUI
73
53
72
90E Drunkenness
0
0
0
90F Family Offenses
3
3
5
90G Liquor Law
Violations
16
9
14
90H Peeping Tom
0
2
3
90I Runaway
0
22
56
90J Trespass
81
75
139
90X Misc Crime and
Criminal Traffic
1,428
1,509
1,638
90Z All Other
Offenses
138
132
196
Arrests
2020
2021
2022
Adult Arrests
510
485
644
Juvenile Arrests
62
35
75
May 2, 2023 L - 92
Pencom
By: Mike O'Connor, Communications Supervisor
PORT ANGELES POLICE DEPT.
enC m
POLICE - FIRE - EMS
OUR MISSION STATEMENT
"We, the men and women of Clallam County Peninsula Communications, are the
first of the first responders. We are committed to answering all 9-1-1 and non -emergency
calls with professionalism and integrity, while efficiently dispatching police, fire and emergency
medical services. With our commitment to excellence we can help save lives, protect property,
and assist the public in their time of need. "
Peninsula Communications, or PenCom, is the Communications Division of the
Port Angeles Police Department and is the 911 answering point for all 911 calls
in Clallam County, as well as the Clallam and Jefferson County portions of the
Olympic National Park.
The Communications Center provides quality emergency dispatch services to
the Clallam County Sheriffs Department, Port Angeles Police and Fire
Departments, Sequim Police Department, Lower Elwha Tribal Police and
Wildlife Officers, Forks Police Department, Forks Hospital District, La Push
Tribal Police and Wildlife Officers, Jamestown Fish and Wildlife, Olympic
National Park Rangers, and six fire protection districts.
Dispatchers answer 9-1-1 and other emergency telephone systems in a multi -
jurisdictional dispatch center. Dispatchers perform radio dispatch of
operational and emergency police, fire, and medical calls for assistance, which
involve performing a wide variety of computer transactions and records
functions. The position requires shift work on a 24-hour, 7 day a week basis
with variable days off and 3 month rotating shifts, as well as a 30-minute
May 2, 2023 L - 93
response time for emergency situations. Currently employees work 12-hour
shifts, 6am-6pm and 6pm-6am.
Employees of the Communications Division of the Port Angeles Police
Department, (PenCom) abide by the City of Port Angeles Statement of Values
as well as the Port Angeles Police Department Mission Statement and the
PenCom Mission Statement, daily.
PenCom Communications Officers are distinguished by the critical nature of
Public Safety (Law Enforcement, Fire and Emergency Medical) dispatch work
and the specialized knowledge and skills required to perform these duties. The
City of Port Angeles recognizes our Public Safety Telecommunicators as the
First of the First Responders.
a�-
May 2, 2023 L - 94
2022 was another year that PenCom operated with a staffing shortage with
Communications Officers working an extreme amount of overtime throughout
the year to cover shifts.
Deputy Director Karl Hatton and Administrative Communication Supervisor
Susan Craig stepped in when needed to help cover some shifts and relieve the
pressure on our Communications Officers. We are very thankful to them for that
assistance.
We are continually recruiting for Communications Officer Candidates so if you feel
this might be a career for you go to the City of Port Angeles website (cityofpa. us) and
click on Job Openings for further details. The City offers a $5, 000 Sign On Bonus,
payable at time of completion of probation
Information Technology
Pencom IT 2022 in review
PenCom IT had a very busy 2022. We started off the year coming off a server
and New World systems upgrade late 2021. New World systems is the provider
of the first responder software for agencies within Clallam County — From the
dispatch software to mobile software in the car, to the records software back in
the office. In the early part of 2022, we finalized key components -of that project
to streamline the administration of the servers that are now within our scope of
administration. Since we had moved the server infrastructure over to our
environment Pencom IT believed the time was right to migrate users to our
own network to better perform end user support. During this migration we also
upgraded dispatch systems from Windows 7 to Windows 10.
May 2, 2023 L - 95
Shortly after we began prepping for a major furniture upgrade for dispatch. The
existing workstations had served dispatch well for approximately 20 years but
were past due for replacement. This project required immense planning, since
during the replacement the dispatch space needed to be vacated. To
accomplish this Pencom IT set up a temporary dispatch center in the
conference room of the Port Angeles Police Department. While this was a very
cramped solution, it worked quite well! While dispatch was moved into the
conference room, we worked with Watson Consoles to remove the old
furniture, coordinated with facilities to repair the carpet and an electrical
contractor for electrical upgrades.
Then Watson came back to bring the
new consoles in and PenCom IT
began setting up the dispatchers'
computers at the new work stations —
all within 3 days!
After the Watson consoles, we quickly
pivoted to work on our phone system
upgrade to Viper 7 by Intrado. This
took several months of planning and
making sure all the correct pieces
Deputy Director Hatton with our new Watson were in place so that when the phone
Console system was brought down for
replacement it would come back up
as quickly as possible. During the same time of the Viper upgrade, Pencom
needed a new email solution. We opted to obtain our own Office365 licenses
and begin the setup of our own 365 tenant. Once the new tenant was set up
users were migrated over to their new email boxes which were @pencom.us,
instead of their old @cityofpa.us. PenCom IT's last completed project of 2022
was our Stancil digital recorder upgrade. This upgrade will better ensure the
integrity of PenCom's phone and radio recordings.
Currently Pencom IT has two major projects that began in 2022 and will carry
over into 2023. The first is an upgrade to our Radio console system. Currently
Pencom utilizes Motorola Centracom Gold Elite radio consoles. We are
currently in the early stages of finding an acceptable replacement for this
May 2, 2023 L - 96
console. The second major project is an upgrade to our networking
infrastructure. Since PenCom took over administration of the PenCom Dispatch
servers and began hosting their own environment, our network has been run
with equipment that was loaned to us by Clallam County and City of Port
Angeles. With the procurement of new equipment, we will increase the capacity
and security of our network.
Audio Recordings
Supervisors processed a total of 471 audio recordings in 2021, of those 234
recordings were telephonic search warrants.
A total of 157 hours were spent on recordings with 70 hours spent processing
search warrant recordings, including addendums.
Call Statistics
Business Line Calls = 92,052 — down from 105,359 last year. This number is
down because we altered the phone tree options so PenCom was option 2 or 3,
and it lessened our total call volume.
9-1-1 Calls = 42,331 — down from 43,541 last year.
The total Calls for Service is up from last year — 92,177 CFS, 575 more than in
2021.
Warrants & Restraining Orders
Our PenCom Records Specialist Jodi Simmons processed 1123 warrants and
899 Order for Protection in 2021 compared with 1227 warrants and 869 Orders
for Protection in 2021.
May 2, 2023 L - 97
Training
In LOLL we lost Veteran
Communications Officer Ryan Bell. L
After 25 plus years of dispatching
Ryan was ready to move on and is
now one of our Warrants Records
Specialists. In addition to this we
also said goodbye to
Communications Officer Katie
Sprock as she moves on to enjoy
motherhood. Both very beloved
members of our center and highly
skilled dispatchers. They will be
greatly missed but we are happy to
see them move on to their next chapter in life.
Communications Officer / Trainer Cameron
Jensen
In 2022 our training staff had a total of three candidates that went through the
training program however only one succeeded in 2022. Congratulations to C/O
Ian Harrington for completing our training program and successfully going on
his own.
Although we had success with Ian making it on his own unfortunately, we still
lost two dispatchers in 2022 which continues to put us behind. Ending 2022 we
have ten openings which means we are operating at 50% staffing. Good news
is we are starting to see more applicants and we hope to be able to hire highly
qualified candidates that will hopefully help us get fully staffed.
We are very proud of our Training staff that has stayed positive and focused
throughout. Our staff continues to motivate, encourage and adapt to different
personalities and different ways of learning in order to provide the best training
for everyone. Our training staff acknowledges that the road to being fully
staffed is going to be rough, but we are up for the challenge and ready to go.
May 2, 2023 L - 98
Furthermore, PenCom continues to keep up to date with our continuing
education to stay current with WA State Telecommunicator requirements.
Public Education
In 2022 PenCom tried to get back on
track with our 911 Public Education
` =outreach. In February 2022 we put
together and delivered 911 education
I# swag bags to all Clallam County
schools for all the 2nd graders in the
County. We were not allowed to be in
the classrooms, so we sent educational
links for the teachers to use in their
lesson plans. In May 2022, we
` Regional Administrative Coordinator Susan Craig participated in Airport Days — law
enforcement/military appreciation
day. We had our 911 Public Education booth set up from 9a-4p and handed
out kid swag bags, adult reusable shopping bags and various other 911
educational materials. In June 2022 we visited Port Angeles High School —
differently abled classroom. We were able to speak for 30 minutes about 911
and acceptable uses of 911 and handed out 911 swag bags, hand sanitizer and
reusable shopping bags for the teachers. Finally in August 2022 we attended 3
days of the Clallam County Fair. We handed out 911 educational materials to
kids and adults and spoke with as many people as we could about the
importance of the appropriate use of 911. It was nice to get back out into our
community and connect with our neighbors.
Communication Officer Recruitment
Over the past several years, PenCom has been seeing a steady decline in the
number of trained Communications Officers that we have on staff. We would
be fully staffed with 20 dispatchers, and we currently have 10 fully trained and
1 in training. We have been having difficulties with the recruitment process and
reaching people with the diverse skill set that a Dispatcher needs. The process
May 2, 2023 L - 99
from an application to getting hired used to take 5 to 6 months. Now we have
cut that down to 2 to 3 months. Getting applicants to complete all our hiring
steps is labor intensive. We start with an online skills assessment test called
Criticall. Then they take a Civil Service test through a company called Public
Safety Testing. If they pass both of those screening tests, then they have an
interview. Pass the interview and they take a polygraph test and a
psychological evaluation and then finally the Chief s interview, drug test and
hearing screening. It is a lot!
Just over a year ago, we started on a media blitz to try and get more qualified
candidates to apply for our open positions. We started with ads on the radio,
newspaper and social media. We put our job openings on Indeed, Government
Jobs and the state and National websites for Association of Public
Communications Officers (APCO). We worked with a videographer and created
a recruitment video that we had playing at the local movie theater and linked
to the City's web page and all social media pages. We have blanketed our City
with hiring brochures and flyers. We instituted a City employee referral bonus
of $2000 and a hiring bonus of $5000. We had a banner printed and it has lived
at the corner of E 5tn St. and S Peabody St, and it is surprising how many people
list seeing that banner as a way they learned about our job.
Through our efforts, the number of applicants has increased. We used to get
one or two a month, and now HR is
sending out 5 or 6 links to the first of
our testing components every week.
We recently hired dispatchers 11 and
12, and have multiple people working
their way through our long hiring
process. We are excited to see the
momentum pick up, but we know we
still have a long road to being fully
staffed.
May 2, 2023 L - 100
Brian Smith
PDI ice Ch ief
Karl Hatton
Deputy Director
Commu n ications
MikeO'Connor Mary Rife r Den nisLaBoy SusanCraig
Communications Communications Communications Communications Communications
Supervisor Supervisor kL Supervisor Wh Supervisor Supervisor
Heather Conway Brooke Pucci Cameron Jensen I e ssica Conner I Ryan Bell
Communications Communications Communications Communications Records Specialist
Officer Officer Officer Officer
RVACANT Sunny Fortin or an Harrington IiffanyLozano I
ClaireSchraeder
Communications Communications Communications mmunications
Officer Officer Officer Officer Records Specialist
VACANT Sara Williamson 7 [Jolene Price I F
VACANTJeff Christopher
Communications Communications mmunications munications ystemsCoordinator
Officer Officer Officer Officer
VACANT VACANT VACANT Jordan Lemon
Communications Communications mmunicatio ystemsCoordinator
Officer Officer Officer
Sta rla Jodoi n
GIs Specialist
Jessica Bond
:ems Coordinator
Outreach
2022 Annual Report by T. Scott Brandon
In 2022 the Port Angeles Police Department partnered with the REdisCOVERY
team. REdisCOVERY maintained the Mental Health Field Response program
which involves Certified Peer Counselors and case managers riding and
working closely with specially assigned PAPD Officers, and REdisCOVERY
Community Change Agents coordinating with a number of agencies in Clallam
County. The REdisCOVERY team responds to mental health crises in the field
as well as proactively conducting outreach in the community. These contacts
have resulted in meaningful linkages to mental health, substance abuse, medical
services, housing and shelter, food bank, crisis services, transportation, and
other necessities.
The REdisCOVERY goal is to help people before their circumstances lead to an
arrest or hospitalization. The Port Angeles Fire Department Community
Paramedic program works in partnership with our REdisCOVERY team, filling
the gaps through collaboration. The teams have developed productive and
effective professional relationships with community partners that assist our
community members to engage in the appropriate service at the appropriate
time with the least amount of resistance. These actions in turn work to reduce
the use of costly emergency services and lead to better, more sustainable
positive outcomes.
REdisCOVERY Community Change Agents provided 6,996 encounters with
community members in 2022. The team provided 2,334 targeted referrals to
various services. Referrals included crisis intervention, supportive services,
substance use assessments, transportation to care, medical referrals and more.
From those referrals, there were 1,899 connections to the referred services!
Contacts were made in collaboration with PAPD and other partners and were
referred by officers, paramedics, ER nurses, other service providers, and
through outreach on the streets. These individuals received referrals to housing,
May 2, 2023 L - 102
medical/dental, SUD services/including MAT, mental health services, and
referrals to other resources (ie: Intimate partner violence services, legal, food,
DSHS etc). Of note, 21 individuals were transported to long-term inpatient
treatment for substance use disorder, and 24 individuals entered transitional or
permanent housing after long-term homelessness.
Rediscovery Team
May 2, 2023 L - 103
Code Enforcement
2021 Code Enforcement Stats by Officer Glenn McFall
CASE # 2022-16336 835 W 14TH ST
The first complaint on this property came in September 2021. The complaint
states of junk vehicles, loud music, cluttered yard and street, streets cluttered
with vehicles and trailers full of debris and noise from saws and hammering at
all hours.
Complaints have been received at least once a month. The complaints state
persons working on machinery at all hours, trash and debris in front and side
yards, trailers in the City right-of-way full of scrap metal and parking of vehicles
and trailers on the city street.
Several inspections were conducted, and photos taken on the condition of the
property. Inspections shower trailers parked on the street full of metal, front
and side yards full of scrap metal, scrap wood, car parts, vehicles in state of
repair or being torn apart and tools in the front yard.
On 06/15/2022, I spoke to the property owner, Lois Cargille, I mentioned to
her of the violations on the property that need to be fixed. I mentioned to her
that we could break the violations into small groups to bring the property into
compliance. I followed up with a warning letter along with the list of violations.
I have met with the property owner, daughter of the property owner, and the
tenant on a regular basis. There has been huge progress on the cleanup.
Recently, progress has slowed due to health problems with the family members.
Continue to meet with the family to bring the property into compliance.
May 2, 2023 L - 104
CASE # 2022-3792 935 W IOTH ST
Complaints started in January 2022. In March 2022, I sent a Warning letter to
the property owner who lives in Neah Bay.
Property owner contacted Code Enforcement to establish a plan to clean the
property. Communication is limited to a landline, no cell phone available. Code
Enforcement supplied the property owner with junk vehicle affidavits for the
vehicles. While in the process of getting the property cleaned, there was a fire
that burned down the garage. During the last 9 months, the wood has been
cleaned up except for a small pile to wood and debris. The metal and other
trash and debris has been removed. Property owner has given Code
Enforcement updates on a consistent basis. The property owner is on limited
income and has been taking care of her niece who has some medical issues,
and she is helping with her care, which limits her being able to drive to Port
Angeles. Our last conversation in November, the property owner advised she
will be working on getting people to help finish clearing the property and getting
a trailer for hauling and trimming the vegetation.
PHOTO TAKEN 03 103 12022 PHOTO TAKEN 0310312022
May 2, 2023 L - 105
PHOTO TAKEN 1211212022 PHOTO TAKEN 1211212022
2300 W 18TH ST.
On going issues of parking for long periods of time. After months of trying to
get the tan GMC pickup and blue utility trailer moved, we finally had it removed,
and the area cleaned up. CFS 2022-2559
The green Dodge van continue to be parked in the area. We were unable to
process this vehicle due to someone living in the vehicle. After monitoring the
vehicle and talking to several people over a period. The person found other
living arrangements and we were able to tow the vehicle and dispose of the
vehicle. CFS 2022-17789
Starting in August, Code Enforcement was able to work with City officials on
getting "NO PARKING" sign posted on the northside of the street.
Having a clean North side of the street was short lived. Currently there are two
trailers and several vehicles. Parking tickets have been issued several times.
Code Enforcement has talked to everyone several times and the standard
answer is "no other place to go". Goal of Code Enforcement for this year is to
help them find places to park.
May 2, 2023 L - 106
PHOTO TAKEN 0310312022 PHOTO TAKEN 0410512022
Year End Stats - 2022
39 - JUNK VEHICLE AFFIDAVITS TO PRIVATE PROPERTY OWNERS
134 - JUNK / ABANDON VEHICLES REMOVED AFTER CONTACT
66 - JUNK / ABANDON VEHICLES TOWED
3 - RV DISMANTLED
May 2, 2023 L - 107
Police Chaplain
Our Chaplain team consists of seven
Chaplains who serve all law enforcement
agencies within Clallam County. In 2022 the
team received 75 calls to service and
worked 1226 volunteer hours. One of our
key responsibilities is to always provide a
peaceful, calming, and divine presence,
especially at shocking and terrible scenes.
We serve the community with compassion,
courtesy, and professionalism. I am
exceptionally proud of the amazing law
Chaplain David Byerenforcement personnel and communities I
serve. In truth, I've learned more from the
patrol officers than I could ever hope to teach or convey to them. I thank God
for them every day in my prayers.
One of our roles as chaplains is to help reduce the stress that our Police Officers
and Deputies experience. This includes my being available when needed. We
spend time in the squad rooms and riding along in patrol vehicles. We also
attend some training and other events. Our phones are always on 24x7. This is
very important because the officers need to know they can count on us. Many
of the situations we face are "worst day of your life" situations. This year, along
with our typical death investigation incidents, we responded to several suicides,
drug overdoses, and many young people who died for no apparent reason. One
especially sad call was the sudden unexpected death of an infant who died from
exposure to drugs. One of the most difficult calls was an officer involved
shooting. Four chaplains were dispatched to that call. I could go on and on.
There are no easy Chaplain calls. The fact is, no one knows when the next call
for support is coming or how horrific the incident will be. The police officers
May 2, 2023 L - 108
depend on us to support and engage the public while they get on with their
investigations and other duties. We stay with the bereaved until the funeral
home has come and transported the deceased to the funeral home. We usually
follow up with police officers afterwards and offer them support. We are
exceptionally blessed and grateful for the opportunity to serve as a Police and
Sheriff Chaplains.
Use of Force
2022 Use of Force Report by Deputy Chief Jason Viada
In March of 2022 we received from the State a
new definition of Physical Force. According to
RCW 10.120.010 (7) "Physical force" means any
act reasonably likely to cause physical pain or
injury or any other act exerted upon a person's
body to compel, control, constrain, or restrain
the person's movement. "Physical force" does
not include pat -downs, incidental touching,
verbal commands, or compliant handcuffing
where there is no physical pain or injury.
When determining whether or not a use of force
Depu y Chief Jason Viada was lawful, we view the situation based on the
totality of the circumstances perceived by the
officer at the time that the officer made the decision to act and acted while
remembering that Officers often must make quick decisions in situations
created by others that are dangerous, quickly changing, and for which there is
often no good solution.
May 2, 2023 L - 109
The totality of the circumstances can include, but is not limited to, factors such
as; the offender is larger than the Officer, The offender has strength and/or skill
that the Officer does not have, the Officer is fatigued, the Officer is injured, the
Officer is in a dangerous location, The Officer is, or the Officers are,
outnumbered by the suspects, the presence of a hostile crowd, the seriousness
of the crime, the absence of back-up, a delay in back-up, who the back-up will
be, the immediacy and severity of the threat or potential threat to Officers
and/or others, and the intensity of the resistance by the offender.
Resistance can generally be divided into three categories: Static resistance can
involve using strength or leverage to resist being moved. Egressive resistance
involves fleeing or trying to get away. Aggressive resistance involved attacking
the Officer or another person. Other factors can include the offender verbalizing
that they will not be arrested or the offender threatening the officer and/or even
displaying a weapon or object that could be used to harm the officer or another
person.
In 2022 Port Angeles Police Officers handled 22,867 incidents. While handling
those incidents our Officers used physical force 77 times. In other words,
Officers used force in one of about every three hundred incidents. 53 of those
77 incidents involved empty open-handed control tactics, which is the lowest
level of force in the use of force array. 9 of the 77 incidents involved that
actuation of a Taser. Each use of force incident was reviewed by command staff
soon after the incident, and each incident of use of force was determined to be
within law and policy.
Finally, in March of 2022 we also received much needed clarification from State
lawmakers that allowed us to re -deploy our less lethal launchers, which had
been prohibited by recent legislation. This was a critical step in efforts to ensure
public safety by giving our Officers as many options as practical.
May 2, 2023 L - 110
2021 and 2022 Use of Force Comparison
2021
2022
Trend
Level I (Empty Open Hand)
43
53
Up
Level (Empty Closed Hand)
2
0
Down
Taser Actuated
5
9
Up
Total U of F Incidents
55
71
Up
Port Angeles Police Incidents
22,190
22,867
Up
F
May 2, 2023 L - I I I
Contact Us
Agency Information
Facebook: -' -- -e-Department
Port Angeles Police Department
321 East Fifth Street
Port Angeles, WA 98362
Phone: (360) 452-4545
Fax: (360) 417-4909
Email: .,a.us
Visit us on the web at rww.cityofpa.us
Administration
Brian S. Smith
Chief of Police
Phone: (360) 417-4901
Email: �iiii __, &.us
Jason Viada
Deputy Chief
Phone (360) 417-4902
Email: —
Karl Hatton
Deputy Director PEN COM
Phone: (360) 417-4911
Email:
Susan Craig
Administrative Coordinator
Phone: (360) 417-4910
Email:
Kori Malone
Detective Sergeant
Phone: (360) 417-4957
Email: malone&cityofpa.us
Carla Jacobi
Records Supervisor
Phone: (360) 417 4915
Email: ciacobi&cityofpa.us
May 2, 2023 L - 112
or ab P-Q-R-TANGELES
CITY COUNCIL
WASH I N G T O N, U.S. MEMO
Date: May 2, 2023
To: City Council
From: Nathan A. West, City Manager
Subject: July 4, 2023 City Council Meeting Discussion
Summary: In 2023, the July 4th holiday falls on the same day as the City Council's regularly scheduled
meeting and therefore the meeting will be held on the next business day, which is Wednesday, July 5th.
Funding: N/A.
Recommendation: Information only.
Background / Analysis: When a regular Council meeting coincides with a public holiday, the regular
meeting is held on the next business day. This year, the July 4th holiday falls on a Tuesday and therefore
the meeting will be held on Wednesday, July 5th. This approach is set out in state statute under RCW
42.30.070. Staff wanted to make sure Council had this information early for calendar planning.
Funding Overview: N/A.
May 2, 2023 L - 113