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Home My WebLink AboutCC 04/25/2023 PacketApril 25, 2023 Port Angeles City Council Meeting Page 1 April 25, 2023 City of Port Angeles Council Special Meeting Agenda This meeting will be conducted virtually. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Closed captions may be available, please email cityclerk@cityofpa.us or call The items of business for regular Council meetings may include the following: The special meeting is open to the public. To attend the meeting virtually, follow the instructions below, or visit www.cityofpa.us for more information regarding our virtual meetings. For audio only: 1-844-992-4726 Access code: 2552 506 7199 Webinar password: w3rQpjjJN73 Join through the Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=me1cea84936ddb365ba1ad6eace16c443 A. Call to Order – Special Meeting at 5:00 p.m. B. Work Session ...........................................................................................................................................B-1 1. Strategic Plan and Revenue Stabilization / Council will review key slides from the March 28 work session. 2. Council and Staff Survey / Staff will share Council and staff survey on revenue sources. 3. Revenue Options Discussion / Council will hold a revenue discussion which may have action to follow. 4. Strategic Options Discussion / Council will hold a strategic plan discussion which may include action. C. Adjournment – 7:00 p.m. The Mayor and Council members encourage citizen participation. An opportunity for public comment will be available at a later date. Upcoming meeting information can be found on the City website: www.cityofpa.us/583/Meetings-Agendas. Community members may also contact City Council by email at council@cityofpa.us, or written letter mailed to 321 East 5th Street, Port Angeles, WA 98362 or by dropping it by City Hall. Learn more by visiting: www.cityofpa.us/137/City- Council Date: April 25, 2023 To: City Council From: Nathan West, City Manager Subject: Discussion on Strategic Plan/Revenue Stabilization Background / Analysis: At the March 28, City Council held a work session with the purpose of the meeting being an opportunity for Council to participate in a Strategic Plan work session that included discussion on items completed and those needing additional work in the 2021-2022 plan. The meeting included a presentation and a Council discussion of modifications to the current plan. Additionally, staff presented slides that outlined potential revenue options to be discussed during the upcoming April work session. Tonight’s work session is a follow up to that meeting, with the hope that staff have provided Council a foundation for Council’s decision making relative to choosing revenue options and next steps. During the presentation, City Manager Nathan West presented slides that highlighted accomplishments under the 2021-2022 plan, in addition, he stated a portion of the presentation addressed potential revenue sources. The slides outlined the four Issues of Critical Importance as identified in the original plan and spoke to the need for the policy to be updated and in-line with the Council’s most important policy initiatives. Finance Director Sarina Carrizosa presented slides that outlined potential revenue options to be discussed during their next work session. Director Carrizosa presented options that require voter approval and those that do not and stated it would be helpful for Council to provide a narrow list of options to pursue. Manager West expressed the importance for early action from Council in consideration of the preparation of the 2024 Budget. Staff will present for Council’s review, key slides from the March 28 work session. In preparation for the work session regarding the Strategic Plan and Revenue Options, staff prepared a brief survey intended to highlight areas of interest for discussion during this work session. Staff will provide results of the questionnaire, to include input from staff and ask that Council choose no less than three revenue options to pursue. In addition, staff look forward to a robust discussion regarding the approach to the Strategic Plan. Following a short presentation by staff including questionnaire results, the meeting will be open for Council discussion. Council revenue discussion, action may follow. And finally, staff hope that Council will hold a Strategic Plan discussion and provide input and direction to staff. Summary: On March 28, City Council held a work session with the purpose of the meeting being an opportunity for Council to participate in a Strategic Plan work session that included discussion on items completed and those needing additional work in the 2021-2022 plan. The meeting included a presentation and a Council discussion of modifications to the current plan. Additionally, staff presented slides that outlined potential revenue options to be discussed during the upcoming April work session. Tonight’s work session is a follow up to that meeting, with the hope that staff have provided a foundation for Council’s decision making relative to choosing revenue options and next steps. Funding: N/A Recommendation: Council discussion. April 25, 2023 B - 1 Funding Overview: N/A April 25, 2023 B - 2 Strategic Planning and Revenue Stabilization Work Session A P R I L 25 STRATEGIC PLANNING•Background on March 28th Work session •Survey results •Discussion of results and revenue selection •Discussion of Strategic Plan Overview of Tonight’s Work Session 2 STRATEGIC PLANNINGStaff presented a detailed overview of: •Strategic Plan progress •A breakdown of accomplishment by issue of critical importance •Break out of strategic plan metric of stabilizing revenue •Provided an overview of new revenue options previously discussed by Council Background -March 28th Work Session 3 STRATEGIC PLANNINGStaff requested Council be prepared to discuss: •New revenue sources in order of priority •Any revenue options to add back in •Items needing additional work in Strategic Plan •Items to be added or removed from the Strategic Plan 4Background -March 28th Work Session STRATEGIC PLANNINGCity Council Survey Responses 5 STRATEGIC PLANNINGQuestion #1:The following revenue options were selected by City Council during the July 26,2022 Work Session as potential long-term budget solutions.Please rank the revenue options to include items you would like to see more information about. 6 STRATEGIC PLANNINGPenCom Sales Tax increase from 1/10 of 1% to 2/10 of 1%1 Short Term Rental Fee 2 Transportation Benefit District tax increase from 2/10 of 1% to 3/10 of 1%3 Vacant Property Fee 4 Border Area Fuel Tax 5 Policy Related Items (Land Use Code Changes)/Legislative Priorities 6 Levy Lid Lift (Permanent or Single)7 Firemen’s Pension Property Tax 8 Impact Fees 9 Review Fines and Fees 10 *Results have been averaged 7 STRATEGIC PLANNING8 STRATEGIC PLANNINGQuestion #2:Would you like to see any of the following revenue options moved onto the Council selected revenue options list shown in the previous question? 9 STRATEGIC PLANNING10 STRATEGIC PLANNINGQuestion #3:Are there any items currently on the Strategic Plan that you would like to remove? 11 STRATEGIC PLANNING1.Not remove, but we need to make changes to the Housing/Homeless section. I also spoke of private/public partnerships, this could be added to ICI 4. I think we need to engage the Port and County more with partnerships that benefit the City of PA. For example daylighting Valley Creek. 2.Don't think it needs to be on strategic plan, more of a work plan item, but definitely need to update Council Rules of Procedure. 12 STRATEGIC PLANNINGQuestion #4:Are there any items that you would like to add to the Strategic Plan? 13 STRATEGIC PLANNING1.CFTIP -Need to reduce the backlog of projects. CFTIP needs to be further refined to identify opportunities for public/private partnerships or cooperative arrangements between two or more public and private sector agencies. We need to identify which of the transportation projects focus on restoration, preservation, and add capacity. Each category would identify specific characteristics that fall in grant opportunities through WSDOT and then identify the FHDOT grant characteristics. We need to connect the land use with multi-modal, meaning connecting bike trails to mixed use areas so that these mixed-use commercial corridors also benefit from multi-modal efforts. The item to add-CFTIP to capture three sub sections 1) Restoration 2) Preservation 3) Added Capacity and a plan to address the backlog of projects. Under Capacity, we need to add a natural resources department to help move forward culvert projects, stream restoration efforts (Valley Creek day lighting), PA Harbor clean up efforts, work with Port to address terminals identified by DOE as hazardous, address shoreline restoration at Ediz Hook. 14 STRATEGIC PLANNING2.Pipeline for apartment construction (not necessarily Development Authority/Land Bank), Stress Test 100 unit apartment building feasibility, Crisis Response dispatched through 911 (Mesa, AZ spoke at NLC), Internet Utility Purchase, plan for stormwater parcels, continue moving to one- meter-required per parcel for utilities, budget expense sheet presentation in meaningful format for understanding where the City sits financially, Fire Department sustainable staffing plan, Community-Benefits Agreement for all contracts (Duluth uses $170k threshold), Project Manager position to get ready for the renewable energy and energy efficiency grants that are coming out starting in the next 6 months, urban service standards for unincorporated UGA, First and Front Street recoupling plan (or safety measures), Urban Trails, CFP Tree Protection Ordinance, Safer Streets Priority Plan, tell the story of deferred utility maintenance. 15 STRATEGIC PLANNING3. Increasing Public-Private Partnerships 4. Exploring creation of Broadband utility – maybe in the Commercial District Enhancement? 16 STRATEGIC PLANNINGQuestion #5:If there are items you would like to add to the Strategic Plan,what items would you remove to allow completion of new items? 17 STRATEGIC PLANNING1.I would like to replace Commercial District Enhancement with CFTIP plan. A plan is underway, and the plan just needs to be implemented. The commercial district enhancement would not fully go away, it could be continued through public/private partnership/cooperative arrangements. 2.Hire more project management staff (those positions will be revenue positive with current federal funding sources). 3.I know it doesn't work, but I would like to see it fit into: 5. Infrastructure and policies that allow for multiple commercial centers to succeed 18 STRATEGIC PLANNINGLeadership Survey Responses 19 STRATEGIC PLANNINGQuestion #1:The following revenue options were selected by City Council during the July 26th Work Session as potential long-term budget solutions. Please rank the revenue options to include items you would like to see more information about: 20 STRATEGIC PLANNING*Results have been averaged PenCom Sales Tax increase from 1/10 of 1% to 2/10 of 1%1 Review Fines and Fees 2 Short Term Rental Fee 3 Policy Related Items (Land Use Code Changes)/Legislative Priorities 4 Border Area Fuel Tax 5 Transportation Benefit District tax increase from 2/10 of 1% to 3/10 of 1%6 Levy Lid Lift (Permanent or Single)7 Vacant Property Fee 8 Firemen’s Pension Property Tax 9 Impact Fees 10 21 STRATEGIC PLANNING22 STRATEGIC PLANNINGQuestion #2:Would you like to see any of the following revenue options moved onto the Council selected revenue options list shown in the previous question? 23 STRATEGIC PLANNING24 STRATEGIC PLANNINGQuestion #3:Are there any items currently on the Strategic Plan that you would like to remove? 25 STRATEGIC PLANNING1.No. But it would be nice to get an update on where we are at with speed cameras in school zones to generate revenue, I think we should also have them out at the hook. 2.There are not necessarily items that would be recommended for removal; however, it is important to consider that additional items assigned to Staff that may fall within the overall Strategic Plan, but are not clearly defined as key goals or issues of critical importance, take away from Staff's ability to complete the tasks assigned in the Plan and add to the growing capacity issue. Particularly when considering the daily operations Staff must perform in addition to long-term goals. 26 STRATEGIC PLANNINGQuestion #4:Are there any items that you would like to add to the Strategic Plan? 27 STRATEGIC PLANNING1.IC#1 We are strengthening a community collaborative for housing construction. IC#3 Utilizing existing businesses and attracting new businesses to retain local area graduates. 2.Building new revenue measures. 28 STRATEGIC PLANNINGQuestion #5:If there are items you would like to add to the Strategic Plan,what items would you remove to allow completion of new items? 29 STRATEGIC PLANNING1.New revenue measures are needed just to cover the existing plan and revenue solutions must be part of our strategy. 30 STRATEGIC PLANNING•Discuss survey results •Establish three priority revenue options with direction to staff •Strategic Plan •Provide direction on item removal, addition and changes •Establish a timeframe for the revised plan 31 Discussion