HomeMy WebLinkAbout4.531 Original Contract
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CONTRACT DOCUMENTS
for
DEWATERING DUMPSTER BOX & LID
PURCHASE CONTRACT NO. 06-29
CITY OF PORT ANGELES
WASHINGTON
June 19, 2006
GLENN A. CUTLER, P.E., DIRECTOR OF PUBLIC WORKS & UTILITIES
MIKE PUNTENNEY, DEPUTY DIRECTOR OF OPERATIONS
Reviewed by:
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TY'eat Plant u erinte nt
Reviered by: ~
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City Attorney
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June 19, 2006
CITY OF PORT ANGELES
INVITATION TO BID
for
Dewatering Dumpster Box & Lid
Sealed bids will be received by the Director of Public Works & Utilities until 2:00PM Monday,
July 10, 2006 and will be opened and read in the Public Works conference room, main floor,
Port Angeles City Hall, 321 East Fifth Street, Port Angeles, Washington 98362.
Bids will be taken for the purchase of: One (1) each Dewatering Dumpster Box
One (1) each Over-Under Lid
The equipment to be bid includes one (1) each Dewatering Dumpster Box and one (1) each
Over-Under Lid or approved equal, hereinafter collectively called the "equipment." Bid
documents may be obtained by calling Kathy Trainor, (360) 417-4724. Technical questions
regarding this bid should be addressed to Jeff Young, Wastewater Treatment Plant
Superintendent, 360-417-4845 or to jyoung@cityofpa.us.
All bids must be on the form provided. Faxed bids shall not be accepted.
The City of Port Angeles reserves the right to reject any or all bids and to waive informalities in
the bidding process. Subject to the foregoing, the contract may be awarded to the lowest
responsible bidder.
Minority and women owned businesses shall be afforded full opportunity to submit bids in
response to this invitation, shall not be discriminated against on the grounds of sex, race, color,
age, national origin or handicap in consideration of an award of any contract or subcontract, and
shall be actively solicited for participation in this project by direct mailing of the invitation to bid
to such businesses as have contacted the City for such notification. Further, all bidders are
directed to solicit and consider minority and women owned businesses as potential
subcontractors and material suppliers for this project.
Bids must be sealed with the outside of the envelope marked BID OPENING DATE July 10,
2006, PURCHASE CONTRACT NO. 06-29. The NAME AND ADDRESS OF THE BIDDER
shall also appear on the outside of the envelope. Bids shall be addressed to the Director of
Public Works and Utilities, PO Box 1150, 321 East Fifth Street, Port Angeles, Washington
98362. r
Glenn A. Cutler, Director
PUBLISH:
Seattle Times: June 19, 2006
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INSTRUCTIONS FOR BIDDERS
Dewatering Dumpster Box & Lid
BID SUBMITTAL:
All bids must be sealed with the outside of
the env,elope marked with the BID
OPENING DATE and EQUIPMENT
PROJECT NUMBER or PROJECT NAME.
The NAME AND ADDRESS OF THE
BIDDER shall also appear on the outside of
the envelope. Bids shall be directed to the
Director of Public Works and Utilities, and
mailed to PO Box 1150, or delivered to 321
East Fifth Street, Port Angeles, Washington
98362.
It is the intent of the attached specifications
to describe the minimum requirements for
the equipment requested in sufficient detail
to secure bids on comparable equipment.
All parts for body or chassis which are
necessary in order to provide a complete
unit, meeting all safety requirements, and
ready for operation, shall be included in the
bid and shall conform in strength, quality of
workmanship and material to that which is
usually provided the trade in general. Any
variance from the specifications or
standards of quality must be clearly pointed
out in writing by the bidder.
Do not make reference to brochures or
supporting literature on the bid sheet. All
notations for bid compliance or
exceptions are to be made on the bid
sheet or on a plain piece of paper
attached and referenced to the bid item.
Bidders are required to bid on all items;
failure to do so could be cause for the bid to
be considered non-responsive. Bid award
will be based on lowest responsive bid for
each item.
Bidders shall reply specifically to each item
listed on the specifications sheet(s). If
bidders' equipment meets the stipulated
specification or requirement, place a check
mark under the column labeled "comply"; if
not, enter any exceptions under the column
Project No. 06-29
provided. If additional space is required,
exceptions may be listed on a separate
piece of plain paper with each comment
carefully referenced to the bid item.
If a bidder's corporate policy mandates use
of an official quotation form, it may be
submitted. However, the cost data must be
duplicated on the City's bid cost data and
agreement sheet. The City's bid sheet
must be signed by the bidder or its agent
in order for the proposal to be accepted.
If alternate equipment is proposed, bidders
are required to submit a separate bid sheet
for each unit offered.
All bids must be made on the required bid
form and in cases of errors in the extension
of prices in the bid, the unit prices will
govern. All blank spaces for bid prices must
be filled in, with ink or typewritten, and the
bid form must be fully completed and
executed when submitted. Only one copy
of the bid form is required. Faxed bids will
not be accepted. Failure to adhere to
instructions may constitute disqualification
of proposal.
COMPLIANCE WITH SPECIFICATIONS:
The equipment must be in accordance with
the specifications. Failure to follow this
procedure can result in nonacceptance of
the equipment by the City.
Failure on the Contractor's part to comply
with any specification herein, once the bid is
accepted by the City, will be grounds for
disqualification of the bid and termination of
the contract.
All items called for in the specifications,
including but not limited to the equipment
constructed as shown, and the necessary
manuals, must be complied with before the
final payment can be processed.
Page 3 of 17
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Where the description of an item includes
both specifications and a brand name and
number, the specifications shall govern in
case of conflict. Brand name and number
are for reference as to the type and quality
required and do not preclude offers of a
comparable or better product, provided full
specifications and descriptive literature
accompany the offer. Failure to include full
descriptive literature may be cause to reject
the offer.
The term "approved equal" shall mean that
the quality of equipment must be equal to
the named reference and receive the
approval of the City. The City shall be the
sole arbiter in the determination of equality,
and it reserves the right to reject any and all
bids and to accept the bid or bids which in
its sole and absolute judgment will, under all
circumstances, best serve the interest of the
City.
WARRANTY:
One year. 100% parts and labor. The
successful bidder shall warranty all work
performed and all parts and equipment
provided under this contract for a period of
one (1) year from the date of delivery. If
any failure to meet the foregoing warranty
appears within one (1) year after the date
first placed in use, Contractor will correct by
repair or replacement and provide that each
repair or replacement will carry this same
warranty for two (2) full years starting upon
completion of said repairs or replacement.
The Contractor shall be responsible for all
removal costs into and out of the location(s)
owner has designated wherever a repair or
replacement is required.
The foregoing shall not negate any other
warranties of Contractor, expressed or
implied by operation of law.
Latent defects: Notwithstanding any other
clause in this contract, should a "latent
defect" in the work be discovered during the
five (5) year period after the work has been
accepted by the City, it shall be the
Contractor's responsibility - to repair or
Project No. 06-29
replace the work. A "latent defect" is
defined as a defect which reasonable
careful inspection will not reveal, or a defect
which could not have been discovered by
any known or customary test.
Warranty work shall include both parts,
labor, and transportation to Contractor's
facility when required. Warranty work shall
be performed in a timely and professional
manner to City satisfaction in a manner best
serving the interests of the City. Warranty
work requiring more than three (3) days
absence of the equipment will require the
bidder to provide adequate back-up as a
temporary replacement to the equipment
having warranty work done. This will allow
operational work to continue at the City of
Port Angeles.
Explain in detail, and provide copies of all
warranties for all equipment/products to be
installed by vendor with your proposal.
City personnel may conduct warranty work,
if the vendor chooses. However, the vendor
must agree to pay the City's outside labor
rate in effect at the time of service (currently
$75.00 per hour), in addition to the 130% of
all parts and materials for any warranty.
When the supplier is not the manufacturer
of the item of equipment, supplier agrees to
be responsible for this guarantee and
supplier is not relieved by a manufacturer's
guarantee.
Vendor agrees to these warranty provisions
by signing the bid proposal.
SAFETY:
This unit shall completely comply with all
State and Federal laws, rules, regulations
and codes in effect at the time of delivery.
The unit shall be tested by the successful
bidder for compliance with all OSHAlWISHA
regulations and the State Department of
Labor and Industries Electrical Workers
Safety Rules.
Page 4 of 17
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DELIVERY & ACCEPTANCE:
The successful bidder shall be responsible
for delivery to the City's Wastewater
Treatment Plant in Port Angeles,
Washington, between the hours of 8:00 AM
and 3:30 PM during the City's normal work
day. Delivery shall be made within the time
period specified on the Bid Submittal Sheet.
Construction must be in accordance with
the specifications. Any variation proposed
by the successful bidder must be approved
by the City prior to the change. Such
variations, regardless of whether there is
any adjustment in the contract amount,
must be confirmed by a fully-signed change
order. Failure to follow this procedure can
result in nonacceptance of the unit by the
City.
All items called for in the specification,
including but not limited to the unit
construction as shown, and the necessary
manuals, must be complied with before the
final invoice can be processed.
GENERAL INFORMATION:
The City of Port Angeles reserves the right
to consider delivery time and may waive any
informalities or minor defects or reject any
and all bids. Any bid may be withdrawn
prior to the above scheduled time for the
opening of bids or authorized postponement
thereof. Any bid received after the time and
date specified shall not be considered. No
Bidder will be permitted to withdraw its
proposal between the closing time for
receipt of proposals and the execution of
contract, unless the award is delayed for a
period exceeding sixty (60) calendar days.
The City of Port Angeles may, at its option,
in awarding this purchase contract, take into
consideration the revenue it would receive
from purchasing the equipment from a
supplier located within its boundaries, in
accordance with RCW 39.30.040.
Offers made in accordance with the
Invitation to Bid shall be good and firm for
the period specified in the bid unless the
Bidder specifically limits its offer to a shorter
Project No. 06-29
period by written notification on the bid
document. However, bids so modified may
be declared non responsive.
Minority and women owned businesses
shall be afforded full opportunity to submit
bids in response to this invitation, shall not
be discriminated against on the grounds of
sex, race, color, age, national origin or
handicap in consideration of an award of
any contract or subcontract, and shall be
actively solicited for participation in this
project by direct mailing of the invitation to
bid to such businesses as have contacted
the City for such notification. Further, all
bidders are directed to solicit and consider
minority and women owned businesses as
potential subcontractors and material
suppliers for this project.
Signing of the bid sheet by Contractor and
subsequent acceptance by the City of the
lowest responsible bid will constitute a
binding agreement between the City and
Contractor. Contractor understands and
agrees that no contract payment will be
made until the City certifies that all stated
specifications have been complied with and
the equipment is delivered and accepted by
the City.
Bids will be evaluated and submitted to the
City Council for approval as soon as
possible after bid opening. All bidders will
be notified of results in writing.
Upon award of the contract to the
successful bidder, the City will send the
Contractor duplicate, complete sets of
Contract Documents, which will include the
City's Purchase Order Requisition. The
Purchase Order Requisition will include the
final agreed upon price and the specific
equipment and options being purchased.
The Contractor will then sign the duplicate
sets of Contract Documents and return
them for signing by the City. Each party will
retain a fully executed set of the Contract
Documents.
Page 5 of 17
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The Invitation to Bid is released by the City
of Port Angeles Public Works and Utilities
Department, which shall act as sole point of
contact for administration of the bidding.
Questions should be directed to Jeff Young,
Wastewater Treatment Plant
Superintendent, 360-417 -4845 or to
jyoung@cityofpa.us.
Project No. 06-29
Page 6 of 17
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CITY OF PORT ANGELES
STANDARD TERMS AND CONDITIONS
PURCHASE CONTRACT
THE PURCHASE CONTRACT INCLUDES THE FOLLOWING TERMS AND CONDITIONS
AND THE PUBLISHED RULES, REGULATIONS, AND LAWS OF THE CITY OF PORT
ANGELES AND THE STATE OF WASHINGTON, WHICH ARE HEREBY INCORPORATED BY
REFERENCE.
1. CHANGES: No alteration in any of the terms, conditions, delivery price, quality, quantities,
or specification will be effective without written consent of the appropriate representative of
the City.
2. HANDLING: No charges will be allowed for handling, including but not limited to packing,
wrapping bags, containers or reels, unless otherwise stated herein.
3. DELIVERY & ACCEPTANCE: For any exception to the delivery date as specified in this
Contract, Contractor shall give prior notification and obtain written approval thereto from the
City. Time is of the essence and the Contract is subject to termination for failure to deliver
as specified and/or appropriate damages. The acceptance by the Purchaser of late
performance with or without objection or reservation shall not waive the right to claim
damage for such breach nor constitute a waiver of the requirements for the timely
performance of any obligation remaining to be performed by Contractor.
The successful bidder shall be responsible for delivery to the City's Wastewater Treatment
Plant in Port Angeles, Washington, between the hours of 8:00 AM and 3:30 PM during the
City's normal work day. Delivery shall be made within the time period specified on the bid
submittal sheet.
4. DAMAGES FOR DELAY: Delays add cost to the City in the form of time needed for
operational duties, administration and supervision and in the form of replacement equipment
rental. Because the City finds it impractical to calculate all of the actual cost of delays, it has
adopted the following to calculate liquidated and actual damages for failure to complete the
delivery of the equipment/material on time.
Accordingly, the Contractor agrees to the following:
a. To pay liquidated damages in the amount of $25 for each working day beyond the
number of working days established for physical delivery of the equipment/material.
b. To pay actual damages equal to the actual cost to the City for rental of equipment
necessary for the user Department to continue with its operations.
c. To authorize the City to deduct these liquidated and actual damages from any money
due or coming due to the Contractor.
5. PAYMENTS, CASH DISCOUNT, LATE PAYMENT CHARGES: Invoices will not be
processed for payment until receipt of a properly completed invoice or invoiced items,
whichever is later.
6. SHIPPING INSTRUCTIONS: Unless otherwise specified, all goods are to be shipped
prepaid, F.O.B. Destination.
Project No. 06-29
Page 7 of 17
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7. REJECTION: All goods or materials purchased herein are subject to approval by the
Purchaser. Any rejection of goods or material resulting because of non-conformity to the
terms and specifications of this Contract, whether held by the Purchaser or returned, will be
at Contractor's risk and expense.
8. IDENTIFICATION: All invoices, packing lists, packages, shipping notices, instruction
manuals, and other written documents affecting this Contract shall contain the applicable
purchase contract number.
9. INFRINGEMENTS: Contractor agrees to protect and hold harmless the Purchaser against
all claims, suits or proceedings for patent, trademark, copyright or franchise infringement
arising from the purchase, installation, or use of goods and materials ordered, and to
assume all expenses and damages arising from such claims, suite or proceedings.
10. WARRANTIES: Contractor warrants that articles supplied under this Contract conform to
specifications herein and are fit for the purpose for which such goods are ordinarily
employed, except that if a particular purpose is stated, the material must then be fit for that
particular purpose.
11. ASSIGNMENTS: The proVIsions or moneys due under this Contract shall only be
assignable with prior written consent of the Purchaser.
12. TAXES: Unless otherwise indicated the Purchaser agrees to pay all State of Washington
sales or use tax. No charge by Contractor shall be made for federal excise taxes, and the
Purchaser agrees to furnish Contractor, upon acceptance of articles supplied under this
Contract with an exemption certificate.
13. LIENS, CLAIMS AND ENCUMBRANCES: Contractor warrants and represents that all the
goods and materials ordered herein are free and clear of all liens, claims, or encumbrances
of any kind.
14. RISK OF LOSS: Regardless of FOB point, Contractor agrees to bear all risks of loss, injury
or destruction of goods and materials ordered herein which occur prior to delivery. Such
loss, injury or destruction shall not release Contractor from any obligation hereunder.
15. HOLD HARMLESS: Contractor shall protect, indemnify, and hold the Purchaser harmless
from and against any damage, cost or liability for any injuries to persons or property arising
from acts or omissions of Contractor, its employees, agents or subcontractors howsoever
caused.
16. LABOR AND INDUSTRIES: Contractor is required to the extent applicable, to procure
Labor and Industries permits LI 700-7 and LI 700-29 and abide by the requirements thereof.
Copies of "Statement of Intent to Pay Prevailing Wages" and "Affidavit of Wages Paid" shall
be submitted to the City Clerk and Department of Labor and Industries.
17. ANTI-TRUST: Contractor and the Purchaser recognize that in actual economic practice
overcharges resulting from anti-trust violations are in fact borne by the Purchaser.
Therefore, Contractor hereby assigns to the Purchaser any and all claims for such
overcharges.
Project No. 06-29
Page 8 of 17
18. DEFAULT: Contractor shall be liable for damages suffered by the Purchaser resulting from
Contractor's breach of Contract. The Contractor covenants and agrees that in the event suit
is instituted by the Purchaser for any default on the part of the Contractor, and the
Contractor is adjudged by a court of competent jurisdiction to be in default, Contractor shall
pay to the Purchaser all costs, expended or incurred by the Purchaser in connection
therewith, and reasonable attorney's fees. The Contractor agrees that the Superior Court of
the State of Washington shall have jurisdiction over any such suit, and that venue shall be
laid in Clallam County.
19. BRANDS: When a special brand is named it shall be construed solely for the purpose of
indicating the standards of quality, performance, or use desired. Brands of equal quality,
performance, and use shall be considered, provided the bidder specifies the brand and
model and submits descriptive literature when available. Any bid containing a brand which
is not of equal quality, performance, or use specified must be represented as an alternate
and not as an equal, and failure to do so shall be sufficient reason to disregard the bid.
20. SAFETY: The equipment shall completely comply with all State and Federal laws, rules,
regulations and codes in effect at the time of delivery.
The equipment shall be tested by the successful bidder for compliance with all
OSHAlWISHA regulations and the State Department of Labor and Industries Electrical
Workers Safety Rules.
21. ACCEPTANCE: BY ACCEPTING THIS PURCHASE CONTRACT IN WRITING OR BY
DELIVERING THE MATERIAL ORDERED, CONTRACTOR ACCEPTS ALL OF THE
TERMS AND CONDITIONS SET FORTH. FORMAL OBJECTION IS HEREBY MADE BY
THE PURCHASER TO ANY ADDITIONAL OR DIFFERENT TERMS PROPOSED BY
VENDOR CONTRACTOR AS A CONDITION OF ACCEPTANCE OR DELIVERY.
Project No. 06-29
Page 9 of 17
PURCHASE CONTRACT
THIS AGREEMENT is made and entered into this 2.3..r::.d day of AII~IJ<;t ,
20D.6..-, between the City of Port Angeles (hereinafter called the "Purchaser") and Flo
Trend Systems, Inc. (hereinafter called the "Contractor", "Vendor", or "Bidder").
WITNESSETH: That the Purchaser and the Contractor, in consideration of the
performance of the terms and conditions hereinafter mentioned, agree as follows:
ARTICLE I
CONTRACT DOCUMENTS
The complete contract includes the Invitation to Bid, the Instructions to Bidders,
the Bid, the Specifications, the Standard Terms and Conditions, the Purchase Order
Requisition, and the Purchase Contract. The foregoing documents shall hereinafter be
called "Contract Documents" or "Contract". All obligations of the Purchaser and the
Contractor are fully set forth and described herein.
In the event of a discrepancy between any of the Contract Documents, as above
defined, the Purchaser shall give a written interpretation thereof, which interpretation
shall govern.
ARTICLE II
CONTRACT COST
The Contractor agrees to sell and deliver to the Purchaser, at the delivery point
specified in the Instructions to Bidders, and the Purchaser agrees to purchase and
receive from Contractor the equipment as described and set forth in the Contract
Documents and the provisions of the Contractor's bid attached and made a part
hereof.
ARTICLE III
ASSIGNMENT
The Contractor shall not assign any of its responsibility under this Contract
without the express written consent of the Purchaser.
ARTICLE IV
APPLICABLE LAW AND VENUE
This Contract shall be governed by, and construed in accordance with, the
applicable laws of the State of Washington. Any legal proceedings to determine the
rights and obligations of the parties hereunder shall be brought and heard in Clallam
County Superior Court.
ARTICLE V
NONDISCRIMINATION
During the performance of this Contract, the parties shall conduct their business
in a manner which assures fair, equal and nondiscriminatory treatment of all persons,
without respect to race, creed, color, sex, Vietnam era veteran status, disabled veteran
condition, physical or mental handicap, or national origin, and, in particular:
1. The parties will maintain open hiring and employment practices and will
welcome applications for employment in all positions from qualified
individuals who are members of the above stated minorities.
2. The parties will comply strictly with all requirements of applicable federal,
state or local laws or regulations issued pursuant thereto, relating to the
establishment of nondiscriminatory requirements in hiring an employment
practices and assuring the service of all patrons and customers without
discrimination with respect to the above-stated minority status.
ARTICLE VI
TERMINATION OF CONTRACT
In the event that any of the provisions of this Contract are violated by the Contractor
or the Contractor's subcontractors, the Purchaser may serve written notice of intention
to terminate such Contract upon the Contractor, which notice shall specify the reasons
therefore. Unless within thirty (30) days after serving such notice upon the Contractor
such violation shall cease and an arrangement for the correction thereof satisfactory to
the Purchaser be made, the Contract shall, upon the expiration of the said thirty (30)
days, cease and terminate. In the event of any such termination, the Purchaser may
purchase the materials necessary for complete performance of this Contract for the
account and at the expense of the Contractor, and the Contractor shall be liable to the
Purchaser for any excess cost thereby.
ARTICLE VII
SEVERABILITY
If any term or condition of this Contract or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions, or
applications which can be given effect without the invalid term, condition, or application.
To this end the terms and conditions of this Contract are declared severable.
ARTICLE VIII
WAIVER
Waiver of any breach of any term or condition of this Contract shall not be deemed
a waiver of any prior or subsequent breach, no term or condition of this Contract shall
be held to be waived, modified, or deleted except by a written instrument signed by the
parties hereto.
FLO TREND SYSTEMS, INC.
BY:~~
. Mr. Russ Caughman
Title: V P Of OpPrl rti nn~
CITY OF PORT ANGELES
By: ~'2_~~
Dated: 2-5/0b
Dated: 08/23/2006
ATTEST:
ATTEST:
.8~~. VptoA
City Clerk
.-
APPtedast~_
10"h~
City Attorney
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BID SUBMITTAL SHEET
BID NO. 06-29
Dewatering Dumpster Box & Lid
QUANTITY DESCRIPTION UNIT PRICE EACH TOTAL PRICE
1 each ster Box $ )~.1 O~\. J5 O>~I 081. &5"
1 each Over-Under Lid ~ L.J ,;8'5"0. 00 <$ J 85""0,00
SUB TOTAL: $3qq3L~S- $30" 93 L ;)5"
Washin ton State Sales Tax at 8.4% .$ ~, 9YO, 00 5> ~, 'iLIa, bO
SHIPPING: O~~./S- $ J o~8, ,s-
TOTAL: '31 940, 00 31/ 9YO, 0()
Latest date for delivery at Final Destination is 60 days from receipt of signed contract documents.
L_:!!Ly-oa selljldditii?nal UflE:l?J.<> the'8.i!l of,.!? 0 rU\Qgel esc ~!.!b.~"Q@~p'rice~~l!r:1!jLf~ithef;no~c;~?_~"JE?S__" - /f':JQ~t?
i WiW,-r--" "Jf!:- "~t1illi;- ':~~if~tC{:9t~Eii ,gQ,\Z~n ~~njJf~j~!ldl~{-"k ,;"" ""' e~;?!at~t~f,:W i:i,~~Jh;g:t'Q;q,aJ~fu:eio i(ta2lic~", .
!'ferITl '* ~L"'i,ntfl' furtfu~<ns>1Lcg:?<i/r~~"~dy~ot% ' '~r.'~aciQ,~pt?4" r1'9i, ~~~~Qd~!~mtYit)ff~trr~
-.':':::~.j#.j ~.. to ~*<4tt'MA ,:%:[";:" ,e1,* 'to:: ":WB"i"/ ,- , -4 ->. '"" ~ <" V/ ~ ~~Xy , ~~) ,'~<>
J ~qn_""~E?,M~[!ge' QY_~~~n~pve~!i!l'!lgn~~ncl~~~._ '1(;il~~g ;''''-_. -~ ~- -.- -... ~ - --'-
ADDENDA 1'1fNOWLEDGMENT: The bidder hereby acknowledges that it has received Addenda
Number(s) ~ to this project manual.
The undersigned hereby accepts the terms and conditions as set forth herein. This bid submittal sheet
must be signed and dated by the bidder or a representative legally authorized to bind the bidder.
FULL LEGAL NAME OF BIDDER_f)o Tf.e.not 5yS-krv6 JI'n L.
TYPE OF BUSINESS:
~orporation 0 Partnership (general) 0 Partnership (limited)
o Sole Proprietorship 0 Limited Liability Company
ADDRESS 10/ L.e. h YY\~f\ ~f:
CITY/STATE/ZIP HvuS1uV'\ J Tx J 1 0 18
PHONE-:J/3 -10'1'1 - 0 I S- ~ FAX ,13 - ~(l 8-D!:;l/
NAME IPLEASE PRINT) R uS s CllllSh I'Y\ an TITLE" ce. Pr~ iaeQt
SIGNED~r~ __ DATE e,L:Jq)o(P
Project No. 06-29
Page 13 of 17
BID OR QUOTE SPECIFICATIONS
Dewatering Dumpster Box & Lid
Project No. 06-29
Date of Invitation: June 19, 2006
GENERAL DESCRIPTION OF EQUIPMENT BEING BID: Dewatering Dumpster Box and Lid
Bidders may list variations to these minimum specifications in the "Exception" section of the bid sheets
Bidders may also suggest alternatives to specified name brand products specified by the City of Port
Angeles in the "Exception" section as an "Approved Equal", the specifications of the suggested alternative
must be attached for our review. The City of Port Angeles will be the sole judge for approving other
brands offered as equals to the brand specified. Bidders are also encouraged to list and price any
options that are felt to enhance the use of item bid and/or would be desirable. All standard equipment to
be included, specified or not. When a Society of Automotive Engineers (SAE), American National
Standard Institute (ANSI), American Society for Testing and Matenals (ASTM), American Welding Society
(AWS) "Reference" is cited, it is to establish an expected level of performance, level of testing or design
basis.
DEWATERING DUMPSTER BOX
'~{JIk~~;t? ~A'Z'#~' ~4~ 0 '
~'MINIMm -, GIEI ~'"
,~;:h,;",A;\ ',1%\;;;;:::,
25 cu yd roll-off model
Gravity/vacuum (filter on floor, side walls
and front wall) with poly 2004 filter media.
Container constructed of A-36 carbon
steel plate with 1/4" floor and 3/16" walls.
All surfaces sandblasted with a
commercial blast. Exterior is 2-part epoxy
pnmed and upper coated with
polyurethane. Interior coated with coal tar
epoxy.
Support panels and tie down brackets are
galvanized.
Container has rounded bottom with an
SBR Neoprene (50/50 blend) gasketed
water tight door.
Container has hinges that allow for offset
door movement when sealing and a
double latch with dual locking safety
mechanism.
Wheels are 8" diameter x 8" wide,
diagonally braced.
Unit is seal welded on all interior surfaces
and on top of all exterior surfaces.
Filter media is attached to internal support
panels that cover floor, part of side walls
and front wall.
Support panels are constructed of 1/4"
carbon steel perforated plate (3/8" hole on
1/2" center).
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Project No. 06-29
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Page 14 of 17
. .
Filter media with backup material is fitted
11. and secured in place with retainer bars, if
stainless steel socket set screws with
fender washers, and acorn nuts.
12. Filter supports are removable for cleaning ~
of container.
Two 3" female threaded drainage ports
13. are located on each side at opposing V
ends, below bottom position of interior
support panel.
Additional set of 3" FNPT threaded if
14. drainage ports is provided to drain the
side and front wall filters.
Wall filters drain into a cavity separated V
15. from cavity to which the bottom filters
drain.
Sludge dewaters by gravity through side V
16. and front wall filters while vacuum is
pulled on bottom filter.
17.
if
Project No. 06-29
Page 15 of 17
NON-COLLUSION AFFIDAVIT
STATE OF WASHINGTON
COUNTY OF
The undersigned, being first duly sworn on oath, says that the bid herewith submitted is a
genuine and not a sham or collusive bid, or made in the interest or on behalf of any person not
therein named; and (s)he further says that the said bidder has not directly or indirectly induced
or solicited any bidder on the above work or supplies to put in a sham bid, or any other person
or corporation to refrain from bidding; and that said bidder has not in any manner sought by
collusion to secure to him/her self an advantage over any other bidder or bidders.
Subscribed and sworn to before me this~ ~ay of ~~ · ~
, 200ro
....;......
~~.~~. LAURA LYNN LUSSIER
t~:~i*.!;, MY COMMISSION EXPIRES
~o;.'~ June 28, 2007
......
~~~
Notary pu~~r the
State of
Residing at .....:~'; ff'!it
My Comm. Exp.: Ore /:J f( 0 1
=
Project No. 06-29
Page 16 of 17
"" t . I.,.... 41
BIDDER'S CHECKLIST
1. Has the Bid Submittal Sheet been properly signed, and corporate seal affixed, if applicable?
2. Has the Non-Collusion Affidavit been property executed?
3. Have all Addenda, if any, been acknowledged on the Bid Submittal Sheet?
4. BID MUST BE SUBMITTED BY THE TIME AND DATE SPECIFIED IN ORDER TO BE
CONSIDERED A VALID BID.
Project No. 06-29
Page 17 of 17
DATE:
To:
FROM:
SUBJECT:
~. 5:31
-
- ~
WASHINGTON
U.S.A
CITY COUNCIL MEMO
JULY 18,2006.
CITY COUNCIL
Glenn A. Cutler, Director of Public Works and Utilities
EQUIPMENT PURCHASE DEWATERING DUMPSTER BOX AND LID, PURCHASE
CONTRACT No. 06-29
Summary: Flo-Trend Systems, Inc. has submitted the lowest bid to supply the Wastewater
Treatment Division a 25 yard dewatering container. This unit is being procured in order to meet
regulatory restrictions required to dispose of screenings and grit at the new Transfer Station.
Recommendation: Authorize the City Manager to sign a contract and purchase order for a 25
yard dewatering container from Flo- Trend Systems, Inc.
Background/Analysis: Due to the closing of the Port Angeles Landfill it is necessary to send the
WWTP screenings and grit to the new transfer station starting late 2006. Currently the WWTP does
not sufficiently dewater this material so that it can pass the regulatory requirement of a paint filter
test prior to transport and disposal (WAC 173-351-200). This test requires all free water to be
removed.
Staff advertised for this purchase contract and received bids on July 10, 2006. Two suppliers
submitted written bids with Flo- Trend providing the lowest price. Staff did make inquiries to other
Flo- Trend container users and found that they were pleased with the capability to dewater and the
durability of the product. Sufficient funds are available from the Machinery and Equipment line
item (6410) that is contained in the 2006 Wastewater budget. This item was listed in the 2006
budget for $35,200. The funding shortfall will corne from savings realized in other procurements.
Bids are summarized below.
Summary of Bids Including Tax
FIRM CITY QUOTE
Flo- Trend Systems, Inc. Houston, TX $37,940.00
Mid-Continent Equipment, Inc. Tulsa, OK $40,026.24
N \CCOUNCIL\CC2006\CC0718\EqUlp Purchase-Dewatenng Dumpster Box & Lid doc