Loading...
HomeMy WebLinkAboutCC Minutes 05.02.2023 CITY COUNCIL MEETING Port Angeles, Washington May 2, 2023 This meeting was conducted as a hybrid meeting. CALL TO ORDER-REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Meyer, Council Members Carr, McCaughan, Miller, Schromen- Wawrin and Suggs. Members Absent: None. Staff Present: City Manager West,Attorney Bloor,Clerk Martinez-Bailey,C.Delikat,B. Smith, S. Carrizosa, D. Sharp,and M.Healy. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS PROCLAMATIONS & :EMPLOYEE RI,COGNITIONS 1. Citizen Service Award Police Chief Brian Smith and Deputy Chief Jason Viada gathered at the front of the Council Chambers to recognize Citizen Service Award recipient Brian Soiseth. Chief Smith spoke to the outstanding efforts made by Mr. Soiseth to protect another human life when he pulled a fellow citizen off the 81h Street Bridge fence. and Deputy Chief Viada read the description of the medal the Mr. Soiseth was about to receive. PUBLIC COMMENT Laurel Cripe,city resident,spoke about short term rentals. Steve Workman,city resident,spoke about short term rentals. Gayle Brauner, city resident, spoke about the City Manager's Directive to the City's Boards, Committees and Commissions. OTHER CONSIDERATIONS 1. Joint Public Safety Facility Design Authorization City Manager Nathan West introduced the agenda item,spoke about contracting the need to explore how the project would be approached relative to contracting. Shore Aquatic Center Steve Burke provided Council project information,spoke about alternative public works procurements for capital projects and Design Build versus General Contractor/Construction Management. He also spoke about necessary administrative needs that would need to be developed. Manager West shared that the information Burke referred to was a part of the City Council packet. Interim Director of Public Works and Utilities Mike Healy spoke about the bid process and the advantages of one approach over the other. Council discussion followed. It was moved by Schromen-Wawrin and seconded by Carr to: After the motion was made and amended,the final motion was considered: To authorize the City Manager,only after there is a County Project Manager whom the City Manager and County jointly agree to,to sign agreement(s)on behalf of the City to accomplish the following: Amend the 2022 JPSF Management Agreement with the County to extend the scope of work for OAC to include preparation of detailed architectural and engineering design services and documents.Increase the total compensation to OAC to an amount not to exceed$1,900,000.00 for design of the Joint Public Safety Facility;evaluate and report back to Council on whether use of a Design-Build or General Contractor/Construction Manager approach would benefit project execution;and schedule a joint meeting with County officials to resolve key design criteria around PORT ANGELES CITY COUNCIL MEETING—May 2, 2023 resiliency hub,shelter-in-place facility,utility connections,and other threshold design criteria necessary for OAC to design the facility. Motion carried 7-0. Mayor recessed the meeting for a break at 7:10 p.m.The meeting reconvened at 7:15 p.m. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS Manager West spoke about the late item, Wastewater Capacity Improvements, CON-2023-06,Award Construction Contract,added to the packet after it had been sent to Council. Council Schromen-Wawrin asked the Mayor to consider adding a Moratorium on New Short-Term Rental Discussions.Hearing that at least 4 members supported the discussion,the Mayor added the matter to the agenda for discussion. CONSENT AGENDA At the request of Councilmember McCaughan,and hearing no opposition,Mayor Dexter added item Wastewater Capacity Improvements, CON-2023-06,Award Construction Contract to the Consent Agenda. It was moved by McCaughan and seconded by Carr to approve the Consent Agenda to include: 1.Expenditure Report: From April 8,2023 to April 21,2023 in the amount of$2,560,106.38/Approve 2.IBM iSeries Server Replacement/Approve the purchase of ZRM iSeries Hardware from Converge Technology Solutions in an amount not to exceed$74,606.21 plus tax and allow the City Manager to make minor modifications to the contract as necessary. 3.WWTP Sludge Pipe Procurement/Approve the procurement ofpipe and components to the low bidder Ferguson WaterWorks for the not to exceed bid price of$25,736.61. 4.McKinley Paper Mill Energy Conservation Award/Authorize the City Manager to approve an energy incentive payment to McKinley paper mill in the amount of$63,028. 5.LATE ITEM—MOVED TO CONSENT AGENDA/Wastewater Capacity Improvements,CON-2023-06, Award Construction Contract/Award a contract for the Schedule A and Additive 1 bid to Scarsella Bros.,Inc. for the CON-2023-06 Wastewater Capacity Improvements in the amount of$5,587,016.27. including applicable taxes and authorize the City Manager to sign a construction contract for this project and to make minor modifications if necessary. Motion carried 7-0. ORDINANCES NOT RE U11UNG COUNCIL PUBLIC HEARINGS 1. Council Compensation Manager West provided background on the agenda item, stated it had been 20 years since the compensation matter has been addressed by ordinance,spoke about the process,and outlined the three different options that were provided in the Council packet. City Attorney Bloor spoke about the proposed stipend,saying it was not recommended,rather, the Council should continue daily reimbursement as it is already applied to travel. Finance Director Sarina Carrizosa elaborated on information provided by the state auditor's office. Council discussion followed. Mayor Dexter conducted a first reading of the ordinance by title,entitled, ORDINANCE NO. AN ORDINANCE of the City of Port Angeles,Washington, establishing salaries and benefits for the City Council of the City of Port Angeles repealing Ordinance No. 3153. It was moved by Schromen-Wawrin and seconded by Carr to: To request staff modify the draft ordinance to strike the travel stipend and replace with a travel reimbursement that includes the customary reimbursement items as well as childcare costs,and includes a 2.5%annual increase. Motion carried 6-1,with Miller opposed. arl-IER CONSIDERATIONS CONTINUED 1. Opioid Settlement Manager West spoke to the agenda item,stating the Council was able to determine the decision making methodology relative to the disbursement of funds. Manager West provided a staff recommend approach. Fire Department Chief Page 2 of 4 PORT ANGELES CITY COUNCIL MEETING—May 2, 2023 Sharp spoke about an application process that would a disbursement of funds approved by Council.Council discussion followed. It was moved by Carr and seconded by Meyer to: Adopt the methodology for obtaining and reviewing proposals for distribution of the Opioid Settlement funds as proposed by staff in accordance with funding guidance established in the settlement agreement and designate the Finance Director as the City's agent to receive the funds. It was moved by Schromen-Wawrin and seconded by Miller to: Table the matter until a subcommittee of Council meet with staff to a time when the committee can discuss and bring back a recommendation from Council. Motion to table the matter carried 4-3,with Carr,Dexter and Suggs opposed Council members Miller and Meyer expressed interest in participating on the subcommittee. No opposition was heard. 3. AWC Conference Attendance Manager West provided background on the Council item and stated traditionally staff have asked for no more than 3 members of Council attend the conference. Council discussion followed. Mayor Dexter,and Council members Miller and Schromen-Wawrin expressed interest in attending.No opposition was heard. 4. LATE ITEM—Moratorium on Short Term Rentals Mayor Dexter turned the meeting over to Council member Schromen-Wawrin who provided background on the matter. Council discussion followed. It was moved by Schromen-Wawrin and seconded by Carr to: After the motion was made and amended,the final motion was considered: Direct staff to provide to the Council with a draft moratorium on new short-term rentals that rent the entire housing unit and are available more than 30 days per year. Motion carried 7-0. CONTRACTS & PURCHASING 1. Fish Screen Hydraulic System Interim Public Works and Utilities Director Mike Healy introduced the proposed agenda item. It was moved by McCaughan and seconded by Miller to: Authorize and award a contract to Aqua Tech LLC in the not to exceed amount of$54,300.00 to accomplish the repair and maintenance of the hydraulic system located at the Elwha Fish Screen Facility and authorize the City Manager to sign and administer the contract and make minor modifications,as necessary. Motion carried 7-0. 2. Utility Wooden Power Poles—Material Purchase Interim Healy introduced the proposed agenda item. Council discussion followed. It was moved by McCaughan and seconded by Carr to: Award a contract to Stella-Jones Corporation of Tacoma,WA for wooden poles at a price of$112,117.12 including sales tax and authorize the City Manager to sign and to make minor modifications to the contract if necessary. Motion carried 7-0. CITY COUNCIL REPORTS Council member Meyer provided Clallam Transit System and 4t'of July festivities updates. Council member McCaughan spoke about his attendance at Fiero Marine Life Center William Shore Memorial Pool District meetings and shared Shore Aquatic Center updates. Council member Miller spoke about voting rights for unsheltered people. Page 3 of 4 PORT ANGELES CITY COUNCIL MEETING—May 2, 2023 Council member Suggs about attendance at a William Shore Memorial Pool District meeting and shared a Community Garden event at the Port Angeles High School. No other reports were given. INFORMATION Manager West stated the Capital Facilities Plan had been released, spoke about the May work session, a directive to the City's Boards,Committees and Commissions in the Information section of the Council Packet,and an upcoming pancake breakfast at the Port Angeles Fire Department. He closed with information on May as Bike to Work Month. SECOND PUBLIC COMMENT No public comment was received. ADJOURNMENT Mayor Dexter adjourned the meeting at 9:01 p.m. ..........A4_1717�.................................. .......... Kate Dexter,Mayor Kari Martinez-Bailey,City Clerk Page 4 of 4