HomeMy WebLinkAboutClallam County - MA - Joint Public Safety Facility - 8172208MANAGEMENT AGREEMEnT
jOINT PUBLIC ►SAFETY FACILITY PROJECI
City of Port Angeles and Clallam County, Washington
July 2023 11
This Management Agreement (Agreement) is made and entered into by and between the City of Port Angeles,
(City), a code city and municipal corporation of the state of Washington and Clallam County (County), a
political subdivision of the state of Washington, For and in consideration of the performance to be rendered
under the terms of this Agreement, the Parties hereby recite, and agree as follows:
WHEREAS, In early 2019 and thereafter The Parties, having recognized a critical need to create adequate
physical space to securely house the operations of expanding public safety functions,, jointly began a
project to design and construct a new public facility. More specifically, the City and County elected to
jointly undertake a project that would provide a new Joint Public Safety Facility (JPSF') to house the
City's 911 telephone answering point and public safety communications and dispatching facility known
as, P'enCom, and the County's Emergency Management Department including an emergency operations
center (EOC), The project also planned for sufficient site space to eventually house a West fide City
Fire Station. The City and County elected to jointly undertake this project in order to allow PenCom and
the County's EOC to be relocated to a facility providing sufficient operational space in a location that is
physically secure and seismically robust while minimizing cost to local taxpayers.
WHEREAS, Upon initiation of the project, the City, with the County's consent, assumed initial leadership
of the project by contracting, for and managing, with ongoing County input, the first phase of the project
known as "Conceptual Design" (project Phase 1). This initial effort produced a "Preliminary Design Report"
providing a tentative site layout and building floor plan, along with an estimate of building construction
costs. used on the results of Phase 1, the City and County elected in the fall of 2021 to move forward with
the project.
WHEREAS, The Parties recognized that as the project moved into its second phase, known as "'Detailed
Design" (project Phase 11), it would require commitment of substantially more project management
resources to assure continued progress and achieve optimal efficiency. At their joint meeting on May 23,
2022, the City and County's legislative bodies agreed that the County, with ongoing input from the City,
would assume leadership for the project's Detailed Design phase, including providing project management
services to oversee the preject's cost, scope and schedule.
WHEREAS, The purpose of this Agreement is to assure JPSF project responsibilities for Phase 11 are
clearly stated and mutually understood. More specifically, the goal of this Agreement is to clearly outline
relationships, responsibilities, and communication expectations between the City and County with regard
to Phase 11 of the JPSF project, and thereby reduce delays and avoid duplication of effort.
WITEREAS,'The Parties recognize and agree that this Agreement addresses only Phase 11 of the project, and
that Phase 11 consists of a Phase Ila that addressed preliminary detailed design activities, and a Phase 11b
that covers schematic design, design development and construction documentation preparation activities.
Phase Ila, which was completed in March 2023, primarily involved the identification and selection of the
JPSF construction site. Phase Ila consisted of the tasks and deliverables described in "'Exhibit A" attached
hereto and incorporated herein by this reference. Phase Ilb performance is expected to begin in August
Page I of 2'2 JPSF Phase It Memorandum of Understanding, July 2023
202.3 and will consist of the tasks and deliverables described in "Exhibit B" attached hereto and
incorporated herein by this reference.
WHEREAS, The Parties recognize and agree that time is of the essence regarding the processes described
herein, Both Parties agree to evaluate and respond to requests, for information and requests for input and/or
decisions in the shortest amount of time practicable but in no instance shall responses to requests for input
and/or information exceed the time limitations set forth in Section A (6) below.
NOTHEREFORE, The City and County agree to undertake the development of the JPSF as, a joint
enterprise subject to the restraints and conditions described below,
A. Responsibilities of the County and City Jointly
I . The City and County will to the extent practical, equally participate in and contribute to decisions
affecting JPSF final design and cost of construction. Neither Party will unreasonably withhold its approval
of a proposal affecting construction site selection, design activities or construction actions presented by the
other Party;
2. The City and County will jointly participate in the ranking and selection of the JPSF construction
site;
3. The City and County will jointly participate in overall detailed design process with the City, being
provided monthly opportunities to make input to that process through the JPSF Project Director,
Furthermore, the City will be provided opportunity at the beginning of each phase of detailed design
(schematic design, design development, and construction documentation preparation) to provide design
input, such as floor plan, and building interior specifications input to the JPSF Project Director for those
portions of the JPSF that PenCom and any other City activities will occupy. In similar fashion, the City will
be given opportunity at the conclusion of each phase of detailed design to review and approve completed
design work applicable to the JPSF spaces City activities will occupy;
4. The County and the City legislative bodies may meet jointly, if they so choose, when full project
briefings are provided at the start of the schematic design phase, the start of the design development phase,
and the end of the construction documentation preparation phase of the project;
5. At the conclusion of project Phase 11 activities,, the County and City will assess the practicality of
proceeding to Phase 111, JPSF construction, and if an election is made to proceed, the Parties, will determine
how Phase III will be managed. Phase III is not subject to this agreement;
6. The County and the City each agree that they will endeavor to respond to any information or
decision requests made by the other Party within forty-eight (48) hours of receipt of the request, but in no
instance shall said response be in excess of 96 hours with the, following exception. In those instances
involving a request for input to the design process, where it is, or may be reasonably concluded that a
necessary design, decision will significantly impact useability or utility of occupied space(s) or reasonably
appears that it will alterthe project cost by more than S25,000, then the party, from whom input is requested,
shall respond in no more than 10 calendar days. If the party from whom information or input is requested
fails to provide the requested information or input within the time limits in this paragraph, after being
afforded an opportunity to do so, it shall be deemed that the Party has waived said opportunity to make
input;
Page 2 of 22 JPSF Phase 11 Memorandum of Understanding, July 2023
7. The County and the City each hereby identify to the other, in writing, that the individual duly
appointed to and holding the following public offices shall serve as their respective JPSF project
representative empowered to make and communicate project decisions to the other Party,;
For Clallam County: Clallam, County Undersheriff
and JPSF Project Director
For the City of Port Angeles: City of Port Angeles Director of Public Works
and City JPSF Project Manager
Either Party may change the designation of their respective project official representative by giving written
notice to the other provided that the agency appointee is agreed to by the partner agency within 3O calendar
days. Either agency may appoint an acting agency representative provided that the vacancy does not exceed
30 calendar days.
8. The County and City shall be responsible for their respective obligations regarding any record
retention requirements under this agreement, Public Records Act requests served on either party shall be
immediately relayed to the other Party's Public Records Officer so the Parties may quickly and adequately
respond to such request.
B,. Responsibilities of the County
1. The County !shall be responsible for funding fifty (50) percent of the cost, if any, to acquire and
improve real property utilized as a construction site for the JPSF. The County shall also be responsible for
the cost of that portion of the Phase If JPSF project work devoted to the design of the project's Emergency
Management (including Emergency Operations Center or EOQ module and reasonably allocated exterior
spaces, provided, however, that notwithstanding any other provision of this Agreement, the County's
monetary obligation under this Agreement is not to exceed without prior authorization of theClallam County
Board of Commissioners, S1,350,000 ($1,000,00O design, and 350,000 real property acquisition) for all
Phase 11 work-,
2. The County will manage through its Project Director, (hereinafter ""Project Director") JPSF project
cost, scope and schedule during Phase 11 and enter into contract with a licensed architectural and engineering
firm (hereinafter "project A&E firm") to produce a detailed design for the JPSF (schematic design, design
development and construction documentation preparation) sufficient to allow solicitation of contractor bids
for construction and to proceed with actual construction of the facility;
3. The County represents that its Project Director is a regular full-time employee who will, with the
assistance of others, provide project management throughout Phase 11 of the project. The Clallarn County
Board of Commissioners (CCBoC) or the County's Project Director shall be the only person(syentity to give
directions to the project A&E firm-,
4. The CCBoC is the only entity that will give directions to the JPSF Project Director. Clallarri County
will however, to the extent practical and without causing project delays, provide project information updates
to the City through the City's Project Manager and through joint meetings with the City Council, and seek
input from the City in the same manner;
Page 3 of 22 JP,SF Phase It Memorandum of Understanding, July 2023
5. The County shall ensure that any design firm or individual retained to provide detailed design work
is properly licensed, bonded and insured to perform the, work described;
6. The County, via the Project Director, will develop, maintain and oversee execution of a detailed
Project schedule that identifies major project tasks and key decision milestones, and will generally manage
performance ofprcject Phase Il activities;
7. The County's Project Director will to the extent practical, provide both the City and the CCBoC with
the same project related status information at the same time, and will provide copies, of the project monthly
reports to the City-,
8, The County's Project Director will be responsible for soliciting tribal consultations, application for
State SHPO review, and preparation of SEPA review requests for the site ultimately selected for construction
of the JPSF;
9. Each Party will invite the other to participate in all JPSF public involvement activities it undertakes
in regard to the JPSF'. Each Party will endeavor to provide to the other Party a copy of any press release it
intends to make at least twenty-four (24) hours, prior to making the release.
C. Responsibilities of the City
I . The City shall be responsible for funding fifty (50) percent of the cost, if any, to acquire and
improve real property utilized as a construction, site for the JPSF, The City shall also, be responsible for
the cost of that portion of the Phase 11 JPSF project work devoted to the design of the, project's PenCom
module and reasonably allocated exterior spaces, provided, however, that notwithstanding any other
provision of this Agreement, the City's monetary obligation under this Agreement is not to exceed
without prior authorization of the Port Angeles City Council, $1,350,000 ($1,000,000 design, and
$350,000 real property acquisition) for all Phase 11 work.
1 The City and the County have agreed that the site selected shall provide adequate and feasible area
for construction of a fire station in the future, but the design of a fire station will not be included in the
detailed design produced under Phase 11 of the JPSF project;
3. The City agrees to reimburse the County for all expenses the County incurs for design activities that
are allocated to design of the JPSF components that will be utilized or occupied by PenCom or other City
activities within thirty (30) days of receipt from the County of billing for said expenses.
D. Dispute Resolution
Recognizing the possibility for possible disputes to arise between the County and City, the Parties agree to
the following dispute resolution procedures:
In the event of any dispute concerning the terms of this Agreement, the application or interpretation of
the terms, or the breach thereof, the Parties agree to make good faith efforts to resolve, such dispute
through direct discussions. The parties recognize that time is of the essence in performance of this
agreement and that any disputes should be resolved as quickly as feasible. For that purpose, the Parties
Page 4 of 22 JPSF Phase It Memorandum of Understanding, July 2023
agree that the City's representatives for dispute resolution shall be the City Manager or his designee and
the Mayor, and the County's, shall be one Commissioner and the County's Project Director. Within 5
business days after a dispute or question is identified, the representatives shall meet in person to discuss
the issue and attempt to resolve it. In the event that the representatives need to collect additional
information or there is another reason to adjourn the meeting, to a later time, the representatives shall
reconvene within 5 business days.
If such efforts are unsuccessful, the Parties agree to submit the issues) to mediation on an expedited basis.
The mediator shall be selected by agreement of the Parties. All fees and expenses for the mediation shall
be borne by the Parties equally. However, each Party shall bear the expense of its, own counsel, experts,
witnesses, and preparation and presentation of evidence.
In the event the Parties are unable to reach mutual agreement through the process described above, including
the selection of a mediator, either Party may file an action in Clallarn County Superior Court seeking any
legally appropriate remedy to resolve the conflict between the Parties. Either Party may request the court to
expedite hearing on the issue(s) presented, and each Party agrees not to unreasonably object to such a request.
Each Party shall be responsible for its own costs, including any attorney fees, in any such action.
E. Termination
1. For Public Convenience. Either Party may terminate this agreement upon 30 days, written notice to the
other Party whenever the County or the City determines, in their sole discretion, that such termination
is in the interests of the County or is in the interests of the City.
2. Termination Due to Insufficient Funds., If sufficient funds for performance under this contract are not
,appropriated or allocated or are withdrawn, reduced, or otherwise limited, either Party may terminate
this contract upon five (5) days written notice to the other Party.
Termination for Breach. If either Party defaults by failing to perform any of the obligations of this
Agreement, the other Party may immediately upon written notice to the other Party, terminate this
Agreement.
4. Termination for lack of agreement. This Agreement contemplates agreement of the Parties in Phase IIA
and 1113 regarding site location and final design details to be contained in final design and construction
documents. In the event that the Parties cannot agree upon these details, either party may terminate this
Agreement upon five (5) days written notice to the other party.
F. Indemnification and Insurance
The Parties agree that each is an independent public entity and that nothing in this agreement shall make one
the partner, agent, representative, or employee of the other for any purpose. Each Party remains, solely and
entirely responsible for the acts of its respective staff performing services for the other Party under this
Agreement.
Each Party to this MOU shall indemnify, defend, and hold harmless the other Party and its officers,
employees, agents, and volunteers from and against any and all claims, damages, demands, actions,
lawsuits, liens, liabilities, penalties, fines, or other such proceedings including without limitation, for
Page 5 of 22 JPSF Phase 11 Memorandum of Understanding, July 2023
personal injuries, loss of life or property damage (collectively "Claims") arising directly from the
indemnifying, Party's acts or omissions. Provided, however, that the indemnifying P'arty's, obligation
under this provision will not extend to claims or damages arising out of the sole negligence of the other
Party.
Parties agree to obtain and maintain in full force and effect, insurance in sufficient amounts and scope of
coverage during the term of this Agreement, and/or coverage through membership in a self -insured risk pool,
including (without limitation) general liability, officer and public officials' errors, and ornissions, property,
casualty and fire.
G. Entire Agreement
'17his written document, including any exhibits, constitutes the entire Agreement, supersedes ail, prior written or
oral understandings, including, but not limited to the previous "Management Agreement Joint Public Safety Facility
Project" dated October 18,2022 and may only be amended or added to by a written amendment executed by both
parties.
By: By
City Manager Chairpe n
City of Port Angeles Board of Commissioners
Clallam County Washington
Date: Date: "-) /
f
Pagc 6 of 22 JPSF Phase 11 Memorandum of Understanding, July 2023
am........................................ ......... ... WH=
........ ... 11 �l ''i
JOINT PUBLIC SAFETY FACILITY
FAIERGENCY OPERLATIONS CENTER / 911 DISPATCH / F'IRL SlATION
ITMASE 2A DESI�GN SERVICES
July 19, 2022
INTRODUCTION
(Jallarn ("ourity (County) has reqTaested OA("' Services, Inc, (OAC) prepare a scope of work and fee esturiAte for
Phase 2A of design set I vices associated withcoristruction of a new Emergency Operations Center (FOC), 911
Dispatch Center, and Fire Station. The County will design and construct a roughly twenty thousand square foot
joint Put)hc Safety Facility- (JPSF) at a site to be determined from this phase of work, The City of Port Angeles
(City), will play a critical role in supporting the design and configurations, of the 911 Dispatch Center and Fire
Station. Both the existing EOC and 911 Dispatch are nearing the end of their useful service with respect to
size/space and growth capacity. The fire station will add service and decrease response times to the western part
of the city. Phase 2A design work will address master planning of the site, site civil design, geotechnical
1,11 Vest [gations, wertand delineation, and updated construction cost estimates, all necessary first steps in the design
process. ()or team mernbers include Hennebery Eddy Architects, Zenovic & Associates, GeoEngineers, and Roen
Associates, respectively. The areas of study addressed by this Master Planning effort are�
0 Planning/Zoning analysis of the protect property to establish high-level criteria for the.) PSF piarannenr
on the site and associated geotechnIcal site work.
0 Verification of'County and C-iry facilities (M site — $PC cifically if any of these components should he
rearranged from the October 21020 Pre -Design Report layout
%faster planning design studies to assw in discussions/decision making with the County.
Master planning site design and documentatittri
Following completion of this Phase 1\ scope of work, the balarice of the facility detailed design may be cornpEeted as
a contract modification under a Phase 213,
The facihr,v will be designed and constructed as, a resilient and durable building. It will provide the County and
City an essential facility to conduct emergency operations in support of its citizens and constituent jurisdictions
when this need arises. During times when the EOC is not activated, the Ed C will be designed for flexible use
including, the hosting o�f training events, simulation exercises, and for potential use as a business teleconference
facility. It will provide the City an essential facility for a larger 911 Dispatch Center serving a large area across the
northern peninsula as well as a west side fire station, The building is proposed to consist cif a single story with a
mechanical penthouse, The estimated construction cost for the building is $10.36 Million in 2021 dollars. As -,in
essential facility, the building and supporting infrastructure : will he designed to Risk Category IN' requirements,
providing the ability to be iminediately operational aftter a disaster event, allowing for County and City' continuity
of operations.
Page 7 of 22 JPSF Phase It Memorandum of Understanding, July 2023
In Phase 1, a pre -design report of an initial conceptual design for a combined FOC/911 Center,/Fire Station proposed
to be located at 2417 W 19th Street was completed by OAC and documented in the joint Public Safety Building Pre -
Design Report dated October 2020 (Report). This report is the basis for the scope of work identified here. The work
is further described below.
(A) SCOPE OF SERVICES:
Included in this scope of work are the anticipated assumptions and exclusions. The noted scope includes Phase 1-�
design consisting of project management, master planning, civil engineering, and geotechnical engineering services.
OAC will provide overall management of the Phase 2A design of the project. During this phase, out services will
include master planning of the site considering relocating or rearranging the three 'modules' as noted m' the Report.
In the Report, the ECK is planned for the cast side of the property.
Master planning efforts will include consultation with the County and City to gather input and needs associated with
siting the building on the property. Additionally, land use analysis will be completed including coordination of zoning
constraints, limits, and perryussions, to be addressed with the County planning department and other departments as
required. Additional detail is provided below:,
L Planning/Zoning Documentation services consisting of preparing a high-level
planning/zoning analysis and summary documentation for use in preparation of a summary report. The
planning/zoning analysis will include high-level criteria to support master planning of the general building
and site work placement.
1 Master Planning services consisting of design and documentation for a two-step process with the
County and Ciry
a Step 1: Provide up to two (2) conceptual master plan site sketches showing general.
potential JPSF and site locations within the property for discussion with the County and City to deterrnirte
their preferred option.
Step 2: Develop the preferred option to a level that meets established planning/zoning
criteria.
This phase includes two virtual meetings with the County, and City as required, to review conceptual master plan
options and the preferred master plan design. This phase also includes meeting preparation tirne and ongoing informal
coordination with the County and City.
The proposed Master Planning will essentially provide the County the ability to shape how the subject property should
be arranged so it retains the best potential use for both the County and City. With a master plan determined, the
scheduling of site development can be more flexible and more predictable in how it will occur. The master plan will
allow for a more predictable and more effective development of the site, reducing operational impacts For potential
phased construction and identifying possible efficiencies for layout and -associated infrastructure. Two initial site plan
configurations will be developed with one selected for refinement to become the basis of schematic design.
The geotechnical investigation will include a preliminary screening of up to four (4) sites, selected by the County.
Review of existing publicly available geotechnical data, including hazard maps, will be the basis for screening,.A site
visit to observe existing conditions will be conducted and a report with recommended final site selection will be
developed. Once the preferred site is deterrntned, site exploration of multiple locations around the preferred site and
a full geotechnical report, of the site addressing soil properties, seismic parameters, and structural design criteria for
foundations among other elements, will be completed. Site exploration will consist of typical deep drilled borings. An
Page 8 of 22 JPSF Phase 11 Memorandum of Understanding, July 2023
infiltration study will be conducted in Phase 2B after the site is determined to be suitable and selected for development.
A high-level wedand delineation will be performed to understand constraints of the preferred site. The delineation
efforts will include a review of previously published data, a site visit to assess wetland boundaries and stream ordinary
high water, and a report summarizing the high-level findings.
The cost estimate developed in the Report xx*ill be updated to reflect current industry information on construction
costs. Construction is anticipated to start in Q2 or Q3 of 2023.
DELIVERABLES:
The following deliverables will be submitted:
E Phase 2A Summary Report (8.5x1I — PDR
0 Includes Planning/Zoning and Master Plan Design Summary
0 NIasttr Site Plan (1 IxI 7 — P'DF)
0 Preferred Option (basic site components, locations, access points/ circulation, and proposed
property lease line).
Geotechnical Report (8.5x1I — PDI'
Wedand IN—lemci (8.5x11 — Pf)f(
Updated Cost Estimate (8.5x11 - PDF)
ASSUMPTIONS:
General
9 The scope of work noted will produce design criteria to be used in Phase 2B, the balance of the detailed
design. Phase 2B, may follow as an amendment to this scope of work.
Digital photography Will be an acceptable form of photo documentation of the project.
County will provide OAC all available existing site information.
OAC will attend () two virtual engagement meetings with the County, including the City as required. Each
meeting will be scheduled for (2) two hours, not including preparation and follow up. Additional meetings can be
arranged in accordance with our standard rate sheet.
N (1) One round of review comments will be anticipated following the development of (2) two site sketches.
All comments Will be compiled by the County team prior to delivery to OAC, No comments are anticipated Following
the refinement of the preferred site plan.
0 OAC will generate meeting minutes for each of the engagement meetings, documenting items such as
decisions made, action items, etc.
,a Schedule is based on readily available participation of County Planning departments to address questions
and provide clarification on Land Use elements.
' rhe facility design is predicated on information developed by OAC in the Report.
LEED certification requirements or goals for this project, if applicable, will be identified during Phase 213,
Only services noted within this scope of work are included,
No permitting is required for the geotechnical exploration phase on site.
• Additional services or design efforts beyond this scope of work can be negotiated per the general rate
schedule effective at the time of the request.
Page 9 of 22 JPSF Phase 11 Memorandum of Understanding, July 2023
Architectural
Land Use Analysis will include zoning, infrastructure, and majior site work requirements.
The planning/zoning analysis will be high level, and as such, does not include detailed information or
information related to planning review processes. These may be included as an Additional Service, if
needed-, or may become part of Phase 2B.
E We have assumed no formal meetings Nvith the purisdictionxill be required. As such, time For jurisdiction
meeting preparation and participation is beyond this scope of work.
Civil
• Attend 2 remote (video conference) team design meetings.
Refined site plan to be final Conceptual site plan for use in Schematic Design under Phase 2B.
Final Conceptual site plan to include location of building, parking and access, utility locations,
stcirmwater mitigation facilities and conveyance system, sized based upon information noted in the Report.
► Preliminary sizing of stormwater facilities based on assumed sod conditions from available soil reports for
the area. Sizing may be aclgusted based on results of onsite soil testing by others,.
0 Final sizing of utilities to be completed in Phase 213.
Geotechokall
Review readily available published geologic data and our relevant in house files for existing information
on subsurface conditions in the project vicinity.
Coordinate preliminary locations for explorations with Clallam County staff and contact the "One -Call"
I-Ttihtv Notification Center, as required by Washington State law. OAC team representatives will delineate and mark
the exploration dig area and GeoEngineers will submit the One -Call ticket. We also understand an onsite utility
locate will be performed to locate and identify, all onsite utilities. GeoEngineers will not be liable for damage to
underground utilities that are not marked during the utility
V locating process,
0 During site screening, explore shallow subsurface conditions utilizing handheld tools as required to aid
understanding of the existing near surface geotechrtical conditions.
0 Explore subsurface conditions by advancing up to six borings for a total of 150 lineal feet of drilling using
subcontracted equipment and operator. If consistently derise soil conditions are encountered, we plan to tern-unate
borings at shallower depths. Our field representative will continuously monitor the drilling activities, maintain a log of
subsurface conditions, and collect representative soil samples generally at 2.5. to 5-foot intervals.
Based on the results of our explorations, provide an email discussing geo technical feasibility of the proposed
development. We will discuss suitability of the site for shallow foundations, clearing/stripping; considerations,
earthwork and suitability of soil for re -use on site and other issues that may be relevant to feasibility.
9 Conduct geotechnical laboratory testing on selected soil samples. We anticipate laboratory testing will
include particle size gradation analyses and moisture content derernunations.
0 Provide geotechrucal seismic design information in accordance with 2018 International Building Code
(lBC) criteria and discuss our opinion on the potential for surface rupture, liquefaction and lateral spreading at the site.
We have not budgeted to complete a quantitative liquefaction and lateral spreading analysis. Should the initial screening
determine this to be necessary, the analysis will be performed as additional services.
0 Provide recommendations for site preparation and earthwork. We will discuss temporary, erosion and
sedimentation controls, temporary and permanent cut slopes, fill placement and compaction
requirements, wet weather considerations, groundwater handling and site drainage.
0 Provide recommendations for shallow spread footing design, including Foundation bearing surface
preparation, allowable sod bearing pressure, lateral resistance values and estimates of settlement.
• Provide design considerations for slab, on -grade design, including subgrade preparation, modulus of
Page 10, of 22 JPSF Phase 11 Memorandum of Understanding, July 2023
subgrade reaction and capiflar ' v break thickness and materials.
a Provide recommended active, passive and at -rest lateral earth pressures for retaining walls and below -
grade structures. We will also provide recommendations for seismic surcharge pressures and drainage criteria.
Provide a discussion of suitability of site soils for stormwater infiltration, including preliminary estimates
of long-term design infiltration rates based on laboratory sieve analysis results and the criteria described in the
SWN,'lNLPX1X'- Depending on the solL conditions observed and the infiltration facilities planned, these preliminary
estimates may not he suitable for design; additional testing may be required to verify estimated rates for design.
01 Provide laver thickness recommendations for asphalt concrete pavement (.'MCP) and Portland cement
concrete pavement (P(.'CP) designsections, including subgrade preparation. We will include typical pavement sections
P
for heavy and light traffic areas based on our experience.
0 Prepare a written gtotechnical report presenting our findings, conclusions, and recommendations. Our
report will include a project site plan showing approximate locations of explorations, summary exploration logs,
laboratory test results and appropriate engineering figures.
Weiland Delineation
0 Site access will be provided
Project description will be provided by Client
0 Field work assumed to be completed in a single
a Wetland memo will be suitable for master planning only. Future efforts may be required for
Permitting.
0 Final scope and assumptions to be determined following selection of preferred site. Scope and fee to be
amended as required based on preferred site -specific needs.
a Fee estimate provide is a placeholder.
SCHEDULL
The following is a conceptual schedule to be modified or adjusted with input from the County.
Initial Notice to Proceed (NTP)
Initial Site Screening & Summary Report
Georechnical Exploration
Geotechnical Report
Phase 2A Nlaster Planning Summary Report
Wedand Memo
Week of August Ist
4 Weeks after NTP
8 \X"eeks after NTP
4 Weeks after Geotechruical Exploration
6 Weeks after Initial Site Screening
6 Weeks after Initial Site Screening
For scheduling, geotechnical investigations and wedand delineations may be independent of the master planning effort
and mars have schedule cross over math Phase 213, the balance of the detailed design.
FEE
OAC shall complete the above described work for a fee not to exceed the following, which does not include
reimbursable expenses and does not include sales tax:
Phase 11" (Hourly, NTH)
Project NManagement
$14,150
faster Plannin&_
$26,510
Site Civil
$6,0501
Geo technical
$55,660
'eland Delineation (placeholder),
$5,225
K-os,t Estimating
Page 11 of 22 JPSF Phase 11 Memorandum of Understanding, July 2023
I Total 1 $109=,993
If the parties agree to any additional services that are not included within the scope of work set out above, such
additional services will be provided at the Following rates with annual escalation, upon written approval from the
Countv. Annual escalation of 5r o will be applied January 151 of each year. Standard Rates are below and attached-
Title/Role
2022 Rare
�7p, Principal
$250
Project Director
$210
Senior Architect
J195
Architectural Designer
$,185
Project Controls Specialist
$1441
Senior Project Coordinator
$,14O
Hennebery Eddy Architects
Title/ Role
Position
2022 Rate
Principal
HEA 7
— HEA 9
$ 195-290
Project Manager
HEA 4
— HEA 8
$ 135-270
Project Architect
I [EA 3
— HF—� 7
$120-240
Architect
HEA 3
— HELk 5
$ 120-185
Historic Preservation Xrchitect
HEA 3
— HEk 9
$ 120-290
Historic Preservation Specialist
HEA I
— FIF—k 5
$95-185
Interior Designer
HEA 1
— HEA 7
$95-240
Design Staff
HEA 1 -
HE 4
$90-155
AcIrninisrrative
HEA A
$190
Page 12 of 22 JPSF Phase 11 Memorandum of Understanding. July 2023
III
PROJECT DESCRIPTION PHASE IIb
CLALLAM COUNTY AND CITY OF PORT ANGELES
MEN=
EMERGENCY OPERATIONS CENTER / 911 DISPATCH / FIRE STATION
June, 2023
1":11
Sam=
CIALLAM COUNTY - JOINT PUBLIC SAFETY FACILITY
DESIGN SERVICES
February 1, 2023
INTRODUCTION
TItis Phase 213 amendment for final design senices follows the Phase IN work consisting of site
selection, geotechnical exploration, and site master planning for the f oint Public Safetv Facility JPSF)
The final design services will include the Emergency Operations Center (EC)C) 'module' and the 911
Dispatch Center 'module'. The budding will be roughly- fourteen thousand square feet, located at a
newly defined parcel adjacent 2200 W. Edgewood Dr. in Port Angeles. The existing 911 Dispatch and
EEC C are nearing the end of their useful service with respect to size/space and growth capacity. A new
facility housing the two services that frequently interact will maximize resource sharing and available
funding to create a robust facility for the communitly.
A pre -design report of the initial conceptual design for the combined EOC/911 Center/Fire Station
on the subject property was completed by CAC; and documented in the joint Public Safety Building
Pre -Design Report dated October 2020. This report is the basis for the scope of work identified here.
The JPSF will be designed as a resilient and durable building providing the users an essential facility
to conduct emergency operations and response in support of its citizens and constituent
Page 13 of22 JPSF Phase 11 Memorandum of Understanding, July, 2023
jurisdictions During times when the ECIC is not activated, the EOC will be designed for flexible use
ine s
including the hostirigof training events, simulation exercises, and for potential use as bus �s'
telecon Ference facility. The single -story building is roughly split equally between the EOC and '91 I
Dispatch Center with a rooftop mechanical penthouse. As an essential facility, the building and
supporting infrastructure will be designed to Risk Category IV requirements, providing the ability to
be immediately operational after a disaster event, allowing fc)r continuity of operations. The building
will include support spaces as outlined in the pre -design report.Theproject team will workwitb the
dentify the appropriate provisions of the, primary design standard, NFPA
stakeholder group to i
1221. Estimated construction cost for the JPSF is $11.4 million.
(A) SCOPE OF'SERVICES:
The design related work is, noted below. Included in thisscope of work are the anucipated
assumptions. The noted scope includes work for the following disciplines: Project Management,
architectural, Structural, Civil, Mechanical, Electrical, Plumbing (MEP), Audio/Visual, Acoustical,
Communications, Building Enclosure, Landscape Architecture, Survey, Cost Estimating,,
GeotechnicAl, Environmental, Septic Design, Commissioning, and LEER Certification Support,
Task LO — Design Management on phases of the pro ect. During
c)AC will provide overall management of the design and constructi
design, our services will include design coordination, design scheduling, progress meetings,
irriplementation, of cost management procedures, design review, constructability review,
coordiriation of design comments, expediting agency review, design phase estimates, cost
adjustment sessions, project status reports, contract development, provisional master schedule, and
information flow and reports. Detailed services include:':
• Design Phase Coordination —The Prolect Manager will serve as the overall facilitator in
coordination of design team activities, provide leadership with respect to the implementation of
designtphase Procedures by all parties, and expedite the flow i,)f information between the County and
other parties. The Project Manager will work in concert with the County for approval of design or
programmatic changes,
• Design Schedule — Develop the overall Design Schedule identif*g key milestone dates to be achieved.
Monitor the schedule and progress of the design and apprise team members when actual or potential
Constraints to maintaining the schedule occur and provide recommendations for corrective action.
• Design Progress Meetings -- participate in design pr(-.)gress Meetings in conjunction with the Count ' v,
design team, and others. These meetings will serve as a forum, for the exchange of information and
resolution of design decisions and will be a point where design progress is reviewed and confirmed.
• Design Review — Coordinate review of in -progress design documents for adherence to the
programmatic and budget requirements. This review will be Provided at the end of all design
milestones (schematic Design, Design Development, 50�'"'6 Construction Documents, 95"Vo
Construction Documents). Comments will be provided in writing and as notations on the submittal
documents, Comments will be advisory and not directives.
• Active Constxtictability Assessment — Subject to the preceding paragraph, provide input to County
and the design team relative to value, sequencing of construction, duration of construction of
various building methods, and cons tructabili ty. This efforturill be ongoing throughout the design
Page 14 of 22 JPSF Ph3se, 11 Mernoranduni of Uriderstanding. July 2023
phase of the project with additional focus applied at substantial deliverable stages
• Coordinate Design Comments — Coordinate the flow of information between the design team,
County, and other stakeholders, Coordinate the design reviews and compile and expedite the
submittal of comments to the design team.
• Expedite Agency Reviewing and Approvals -- Assist in securing, and transmitting appropriate
documents to the various approval agencies at the appropriate times and seek it.) expedite agency
approvals to the maximurn extent feasible. Work with designe
ts of record as the): will lead the
effort with agency review
• Design
Phase Estimates — Review coby estimates provided � the design tearn along with other project
costs arid assernble information in cost model format at the conclusion of the Schernatic, Design.
Development, and Construction Document phases. Cost estimate reviews will be accompanied by a
report to the County identifying variances with the original budget and making recontmendatiorts for
appropriate corrective action, as required.
Cost Adjustment SessIC)ns — Shotild significant v,,mances be detected on the cost estimates, the
Protect Manager will conduct cost adjustment sessions with the design team and the County,. At the
conclusion of these sessions, the Project Martager, in conjunction with County, will request
commitments from the design rearn for design adjustments to the documents.
• Project StaWs Reports — Prepare and distribute a monthly Project Status Report that will include
Updated schedule and cost status reports. Ilse schedule report will reflect actual progress ag-'Urrst
scheduled progress for the design phase. 'llie project summary cost status report will reflect
actual Current cost and projected project cost compared to budgeted project cost.
• Provisional Master Schedule — Develop a provisional master schedule as part of the m, ariagenient.
Plan. The provisional master schedule will contain projected major milestones to be accomplished
by the Project participants. The provisional master schedule will be expanded as comprehensive
critical dates are defined,
• Information Flow and Reports — Project Manager will beconte knowledgeable of County's relx:)rdrrg
needs and, in conjunction with the County, will determine the type of infort-nation necessary, die
reporting format, the frequency of various reports, and the distribution requirements for information
related to the projects.
Task 2.0 — Schematic Design
OAC, along with our team partners, will refine the Design Concept developed by OAC" for feasibility ,analysis
in terms of general zoning and building code implications, site placement, vehicular access, building
program/ spaces, mechanical/ electrical /plumbing/ fire / corturninic ations /structural systems incorporation,
security, access, operations, and phasing. This information may be used as:a too] in the preparation, by others,
,of the general cost imphcations of the proposed Project. "rhis phase will include up to four (4) design team
meetings.
A detailed sate survey will be conducted documenting all existing site geometry inclu&ig existing Utilities,
grades, vegetation, finished surfaces, and property details, The survey will be, completed utilizing Civil 3D
creating a complete three-diniensional layout of the site.
F'oUowing completion of the Schematic Design Phase, an updated and condensed version of the pre -design
report will be prepared for use by the County in pursuit of additional project funding. The report will
include a condensed and detailed description of the pre -design process, description and supporting
Page 15 of 22 JPSF Phase H Memorandurri of Undcrstanding, July 2023
drawings of the Schematic Design level docunients, and the probable cost statement.
Stakgholder Nfggjn_gs:
The OAC team will conduct a project kickoff niceting %vith stakebolders to validate project goals, validate
conceptual design decisions, and validate stakeholder needs including space configuration., structural harderung,
heating and cooling, and Power. As part of this kickoff, OAC' will lead a Risk Register Sernitiar to identify all
risks and mitigati«)n for the project, During the Schematic Design phase, the OAC team will support the
County in conducting a public outreach event. 'rhe event will be help in Port Angeles and is assumed to be In.r
Person meeting all public health guidelines at the time of the event. OAC will provide up to three display
boards and clectrorm: file presentation for the public engagement eanent. Additionally, OAC will facilitate three
additional on -site stakeholder triectings during the Schematic Design phase to provide an update on design,
address questions, :and clarify design direction.
Deliverables andScrvices inlLide:
* (1) Risk Register Seminar with project stakeholders„ including electronic File presentation
* (1) On -site Public Outreach Open House, including up to three (3) display boards and electronic file
presentation
* () On. site meetings with design team members and/or project stakeholders
* Develop corrunLrn/response matrix for comments on the Schematic Design docurrients
• Site Survey
• Probable Cost Statement for Schematic Design docurrients
• Schematic level documents will include:
a Site Plan (Building and major site components, with assistarice by Civil/Survey and
1,2ndscape)
o Floor Plans
o Phasing Plan
o Exterior Elevations
* Two (2) Btulding Sections
* Two (2) Exterior Renderings
* project Narrative
* Zoning and Building Code Summary
* Outline Specifications Piv. 13 6) Structural, NIEP, and Landscape plans
* Structural, NIEP, and Landscape plans
Task 3.0 — Design Development
Design Development services will build upon work completed 11i Schematic l.)esu',ni consisting of preparing
drawing-, and other documents to fix and describe the size and character of the entire Project as to architectural,
structural, mechanical, electrical, and plumbing systems, materials and other elements, site plan, including
landscape architecture as may be appropriate. 'I'lirs phase will include up to fi.')ur (4) design rearn meetings
;uLkeholder Nlevtmzs�
The OAC team will conduct a second project status meeting %Wnh stakeholders to validate alignment with
project goals and validate Schematic Design decisions, As part of this status triceting, OAC; will lead a second
Risk Register Seminar to identify all current and new risks and mitigation for the project, Additionally, OAC
will facilitate three additional stakeholder meetings during the Design Devek)pment phase tom provide an
Page 16 of 22 JPSF Phase If Memorandum of Understanding, July 2023
update on design, address questions, and clarify design direction
• (t) Risk Register Seminar with proicct stakeholdcrs, including electronic file, presentation
• (2) Ori-site, meetings with design team men-ilicrs and/or project stakeholders
• Develop comment/response matrix for comments on the Design Development documents
• Probable Cost Statement for Design Development docurricrits
• In -process documents (design development level) consisting of the following
o Code Plans
o FI(x-)r Plans
o Exterior Elevations
o Building and Wall Sections
o Structural Plans
o INIEPPlans
nz Communications/DaiM Plans
to Building Details
* Civil, and Landscape Plans and details
* Specifications (Draft Full)
Task 4.0 — Construction Documents
Constructiori Documents services will build upon work completed in Design Development consisting of
preparing drawings and specifications setting forth in detail the requirements for construction of the
Project.'rhis phase will Include up to four (4) meetings with you in a mix of on -site and virtual.
Land, U'seAgency Coordinationservices consisting of preparing submissions, presenting the Project at
hearings, responding to comments, and revising documents, for the purpose of gaining necessary approvals
from Land'Use (Zoning): authorities. This scope includes attending/presenting at up to two (2) hearings on
behalf of the Project at the AHJ- appointed facility.
Building Permit Coordination services consisting of preparing submissions, responding to cc)mments, and
revising documents &)r the purpose o,f gaining necessary approvals from Building Code authorities.
Stakholdcr Mee nls:
OAC team will conduct a third project status meetingwrith stakeholders to validate alignment with project goals
and validate Design Development decisions. As part of this status meeting, OAC willlead a third and final Risk
Register Seminar to idenfif`y, all current and new risks and mitigation for the project, Additionally, OAC will
facilitate three additional stakeholder meetings during the Construction Docurnents phase to provide an
update on design, address questions, and clarify design direction,
DcLygrablu and &mai �eswcl �de-.
* (1) Risk Register Serninar with project stakeholders, including electronic file presentation
* (2) on -site meetings with design team members and/or project stakeholdeis
* Develop comment/response matrix for comments on the Construction Documents
* Probable Cost Statement for Construction D),cuments
* Documents (permitting/construction level) consisting of the fol,l(�Ywing:
o Code Plans
Page 17 of 22 JPSF Phase 11 Merricuandum of Understanding. My 2023
o Floor Plans
o Exterior Elevations
* Building and Wall Sections
* Structural Plans
o MEP Plans
* Communications/Data Plans
* Building Details
O Interior and Exterior Details
* Finish, Door, and Window Schedules
* Civil and Landscape Plans and details
* Specifications
Task 5.,0 - Interior Design and Furniture, Fixtures and Equipment (FF&E)
Interior Design services include working with the COLintV to select coordinate and specify interior finish
materials..` finish schedule, interior finish board and specifications will be provided for the County's use.
11i s, phase will include up to three (3) virtual meetings with the County' over the coarse of design.
Furniture, Fixtures and Equipment (FF&E) services include working, with the Owner to sclectcoordinate,
and specify new FF&E items for the overall EOC arid 911 modules iiicluding reception areas, lobbies, offices,
1",0C floor, conference rooms, A FTIS / RACES, communications roorns, and shared use roorzis. We will assist
in the selection process for sizing the Dispatch floor and associated pathways for servicing dispatch consoles
being
specified and procured by others,
Task 6.,0 — Building Commissioning Review
The CDAC team will act as the Cortirrussioning Authority (Cx.A) and will oversee and participate in the
commissioning process to assist in ensuring that the building's commissioned systems are complete, fully,
functional and perform in accordance with the project requirements anddesign intent- The majority of
Commissioning activities will be addressed in an amendment as part of the construction related activities.
Dwing design, we will coordinate, lead, review, and oversee the completion of the following commissioning
process activities in preparation for the construction phase:
1. Commissiorn I ng Review of Construction Documents and Back -Check
a. Will pr(:)%,ide a focused "commissioning review"' of the design construction documents. A
CoMrrussioning review is intended to provide a detailed review of design drawings and
specifications with a focus on, coordination of the coMfulissioned systems and adequacy of die
design for achieving the OPR and BOD requirements. We willalso back -check the review
comments in the subsequent design !submission.
Commissi0fung Measures / Specifications
a. Commissiortnigmeasures that are to be included in the construction documents, plans and
specifications requires the outline oCcornmissioning requirements, documentation, and
responsibdities. We will develop and incorporate ccxTurussioning specification requirements into the
Construction documents specifications.
Task 7.0 — LE,ED Silver Certification
I.J.'ED certification services include the general management and oversight of the 1.1",ED certification process.
Page 18 of 22 JPSF Phase 11 Memorandum ofUnderstand6ig, Jufy 202'3
Specific responsibilities include the registration of the project on behalf of the Owner, review and venificari(,xi
of all documentation and (jitline submittals to the USGBC, review of the Owner's Project Requirements (OPR)
and development, of the Basis of` Design narrative based on the CPR, arrange and conduct I EED kick-off
meeting iii early stages of design to review previously developed prehmiriary credit scorecard, establish a regular
LEE,,D communication channel with all project team members required to pmticipate, coordinate submittal
items froni the design team for certification, and manage the certification process with USGBC.
DEUVERABIES;
The following deliverables will be submitted:
• Schematic Design Drawings and Specifications Outline (PDF)
• Design Development Drawings and Specifications Draft (PDF)
• 9Y,6 Permit Ready Construction Dr,)cument Drawings arid Specification (PDF)
• 10011/'o Issued for Construction Drawings arid Specifications
•
Qgneral
• This scope of work is based on the master plarinmig effort, conducted under Phase 2A of this contract.
• Construction support services will be addressed as an amendment to this work during the Construction
Document phase of the design.
• Revit will be used for docurnentation purposes.
• EOC design will, run parallel to the 911 Dispatch Center design,
*'Fliis scope of work will produce Issued for Construction (IFC) documents, following review and
inclusion of any building department permit review.
*'Flie anticipated design schedule provides for an early earthwork Package to allow installation of below
grade utilities during optimal weather conditions. The design team will work to achieve this schedule
provided no impacts frorn other factors beyond our control.
• County to identify each stakeholder decision maker.
• County will provide OAC access to site for conducting engineering assessments and other data
collection as necessary to gather information and produce deliverables.
• DiFit I a] photography Ulu be an acceptable form of photo documentation of the project-
OAC will attend stakeholder meetings in Port Angeles: (3) three design/planning meetings and (1) one
risk workshop during the SD Phase; (2) two des' ign/planning meetings and (1) one risk workshop
during the DD and CD Phases of the project, Each meeting W-111 be scheduled for (8) eight hours, not
including travel time, Additional meetings can be arranged in accordance with our standard rate sheet.
• OAC; I will conduct (4) four intermediate stakeholder design / 1) tanning meetings, utilving video
conference calling, Each meeting wifl be schedule for (6) six hours. Adtlitional meetings can be
arranged in accordance with our standard rate sheet.
9 (1) One round of review comments will be anticipated following each submittal stage., SD, DD, & CD.
AH comments will be compiled by the County team prior to delivery it,) OAC. Comments generated
duning stakeholder meetings will be compiled by C)AC. No comments will be anticipated following
submission of the I 00,/o I !'^C submittal,
• OAC will generate meeting agendas and minutes for each of the stakeholder meetings and workshops,
documenting items such as decisions made, action items, etc,
a Scheduled certificate of occupancy is December 2024.
*'Tlie faciliry design is predicated onmiformation developed by OAC in the 11re-design
Report, dated
October 2020,
Page 19 of 22 JPSF Phase 11 Mernoranduro of Understanding, July, 2023
* If a communication tower is required, Performance specifications will be prepared and included in the
construction documents. Locations, including the tower, duct banks, etc. will be located on the plans.
• project will comply with LEED Silver requirements.
• Life Cycle Cost Analysis J..CC A) is included as an allowance in the fee estimate. Tbe level of effort to
complete the 1,C(,-.A will be addressed as an amendment once final systems have been identified.
e'llie County will identify the preferred septic system designer. Design fees for coordination with septic
design are included as an allowance and will be refined once the designer is identified by the (-ounty-
• (3raphic design, exterior wayfinding, environmental graphics, and hazardous materials consulting are
beyond this scope of work,
e Additional services or those noted as beyond this scope can be Performed, if requested by the Owner,
at our then -current hourly rates.
Architectural
* OAC will support and attend (1) one public engagement session, to be held in the evening in Port
Angeles. The County will facilitate the public meeting with OAC providing support with visual graphics
and electronic media.
• Zoning modifications or land use changes will be addressed by the County or Port.
• Selection of the PenCom dispatch consoles to be located in the Dispatch Floor will be a specialty item
specified and procured by others.
Struc�iral
. AN selected systems will use code-comphant detailing that will not regime alternate means of
compliance or peer review.
o Seismic bracing of non-structural components to, be addressed as an amendment during the DI) phase
of design once all non-structural systems requiring, bracing have been identified.
• No provision for hor2ontal or vertical expansion is inctudedar this tune.
• A-11 stairs "rill be designed by a specialty; subcontractor andsubmitted as a deferred design
• Perimeter fencing to be addressed as a performance specification.
Livil/sqn&:�
o Property delineation or adjustments to propertyltries, will be done by others.
a A topographic survey of the parcel,%U be provided.
Infiltration testing/data will be provided by the Geotechnical engineer.
• Design of -potential septic system will be coordinated with a consultant identified by the County.
Cif E-p-
• Design of stair pressuni7ation systems is beyond this scope.
• Installation or modification of street lighting and traffic signalizatton is beyond this scope.
• Plioto-voltaic systems are design -built by the equipment !supplier. Performance specifications and
power supply will be provided for use by the Supplier. System design will be shown for contractor
pricing.
• No commercial kitchen elements are part of this scope.
• All NIEP equipment seisnuc anchorages, will be Contractor design -built and subrimitted as deferred
engineering submittals after all pieces of equipment are finahzed and approved by the Owner and the
design team. 'rhe deferred submittal will be prepared by the Contractor's Engineer and submitted for
Page 21) of' 22 JPSF Phase H Memorandum of Understanding, July 2023
the A/E team's approval. C ontractor will be responsible to submit the approved deferred submittal, to
the Al ij for record as part of the MEP permit if required.
• Fire Protection systems are design -built by the Contractor,
• Fire protection evaluation and review for fit-up/tolerances, is included.
• Water supply to the building will, be: adequate and not require a Fire pump. Flow testing or obtaining
flow test information is beyond this scope.
Audio/vi—sual
* Consulting will be provided for r(,.)utiiig and compatibility with future, owner procured, customriz.ed
integration systern in the EOG
ACOUStical
• Analysis and reports will be provided to comply vmth permitting requirements.
• Review of MEP systems and finish materials within the EC)C and Dispatch room are included.
Communicag2ni
• Existing IT systems and information to be pro6ded to OAC For use in design.
• County to provide IT systems requirements for server and other equipment.
• County will provide dedicated IT team member to address all IT related elements.
• Voice/data infrastructure will, be a "home run" Cat6/6A solution CI-13D, Pending stakeholder input)
from the workstation / displays to the associated telecom room.
9 Use of off -the -shelf industry standard components and materials only. This proposal does not iTIclude
the development of new products or devices.
Building Enclosure
• Buildings rill be constructed as an air -barrier �XSEC C402.5.1) and wiH be tested (A'SEC C402.5.1 2).
• There are no occupiable rooftop areas.
landscape
• presentation -quality Physical and/or electronic modets and 3D renderings are beyond this scope.
• Detailed tree retention plans are riot anticipated for this project.
• No vegetative roof is anticipated for this project.
Cost Lstimatm
• Probable cost statements will be generated using the Uru"format Standard.
Geotech 'cal
o nsite sods testing for infiltration suitability will be perforined to support required infiltration study
requirements.
o County vwfll provide equipment and operator to support excavations in support of infiltration study.
F,nviggnmental
• County will secure permission to access the critical area assessment areas.
• No more than I wetland and I strewn are anticipated for the selected site,
e Identification of wetlands and associated buffers will be based on the CCMC.
0 A professional land survey of the wetland delineation flags will not be needed, GP,S will be sufficient
Page 21 of 22 JPSF Phase It Mernorandurn of Understanding, July 2023
9 Subrmtral of reports and periTtitting fees will be coordinated and pwd for directly by the County.
SCHEDULE:
The following is a conceptual SChedUlC Nvith dura6',)ns, to be modified or adjusted urith input from the County as
the project progresses,
Notice to Proceed ( . N-nl) Week of March 6th
Schematic Design Subiruttal 3 Months
DesilnDevelopment Submittal 2 Months
Construction Documents/Pertuitting 4 Months
Site Package CD 4 Months after NTP
FEE:
OAC shall complete the above -described work for a fee not to exceed the following, which does not include
reimbursable expenses and does not include sales tax:
Phase 2B (Hourly, NTE)
Procct Management
$244,860
Architectural
$568,260
stmaund
$99,0100
MEP/f,P
$453,750
—
Civil/Survey
$46,200
AN
$16,500
Acoustics
$16,500
Puilding Enclosure
$28,1050
$,8,250
ommissioning
Communications
$71,330
Cost Estimating,
$66,000
Landscape Architecture
$89,100
tronmental
$11,330
G,cotechnical - Infiltration
$13,860
Septic Design (allowance)
$33,000,
MEP LAID Support
$77,000
—
LEED Consulting,
$44,000
LCCA allowance)
$88,000
—$1,974,990
Total
L
Page 22 of 22 JPSF Phase 11 Mcrnorandurn of' Understanding. July 2023