HomeMy WebLinkAboutCC Agenda Packet 09192023
September 19, 2023 Port Angeles City Council Meeting Page 1
September 19, 2023
City of Port Angeles Council Meeting Agenda
This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City sta ff
have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5th Street, Port Angeles, or
remotely via telephone or video link.
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available
for those needing assistance. The items of business for regular Council meetings may include the following:
A. Call to Order – Regular Meeting at 6:00 p.m.
B. Roll Call, Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
1. Suicide Prevention Month Proclamation
2. Constitution Week Proclamation
C. Public Comment
The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an or derly
and timely manner. Visit https://www.cityofpa.us/Live-Virtual-Meetings to learn how to participate during public comment and or
watch the meeting live. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud.
To provide pre-recorded messages to the City Council by phone, please call 360 -417-4504. Messages received will be made a part of
the final record. Comments should be received by 2:00 p.m. Tuesday, September 19, 2023.
For audio only please call: 1-844-992-4726
Webinar access code: 2558 502 1834
Webinar password: ZBvqRkP63b7 (92877576 from phones and video systems)
Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it
is your turn to speak. This access code is good for the September 19, 2023 meeting only.
If you are joining in through the Webex link:
https://cityofpa.webex.com/cityofpa/j.php?MTID=m1b604b2bb0e696f670ed0f0d579b5534
and wish to make a comment or public testimony, please use the “raise your hand” feature in Webex. You will be notified when it is
your turn to speak.
Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment."
During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Publi c
Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in
an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reaso nable limits
as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total
of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Com ment period.
Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 peop le are
signed up to speak each speaker may be allocated two (2) minutes.
Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference gi ven to those
who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individua ls wishing to
speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for addition al unsigned
speakers.
September 19, 2023 Port Angeles City Council Meeting Page 2
PUBLIC HEARINGS
Public hearings are set by the City Council in or der to meet legal requirements. City Council may set a public hearing in order to
receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may
choose to seek public opinion through the public hearing process.
Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent co nnection
to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12
D. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
E. Consent Agenda | Approve
1. City Council Minutes of September 5, 2023 / Approve ................................................................................................... E-1
2. Expenditure Report: From August 19, 2023 to September 8, 2023 in the amount of $4,743,726.67............................... E-6
3. Harbor Cleanup / 1) Authorize the City Manager to approve, sign, and execute on behalf of the City the Information
Sharing Agreement, and 2) authorize the City Manager to take other actions as necessary and appropriate to
effectuate the preservation of its documents and information sharing among the parti es, including any future
modification or termination of the agreement . ......................................................................................................... E-24
4. Vehicle Purchase/Replacement of Wastewater Division Pickup #4600 / 1) Rescind the September 5, 2023, motion that
authorized purchase of a replacement of Vehicle #4600; 2) Accept the bid from Bud Clary Ford, to sell to the City a new
Wastewater Division Service Truck for the amount of $58,241.51, including tax and access ories, 3) Authorize the City
Manager to approve and execute an agreement to purchase a new Wastewater Division Service Truck using the bid supplied
by Bud Clary Ford and authorize the City Manager to make minor modifications to the purchase contract if necessary; and
4) Authorize the City Manager to surplus vehicle #4600, and to dispose of that vehicle in a commercially reasonable manner
upon addition of the new vehicle to the City fleet. .......................................................................................................... E-30
5. Agreement with DebtBook for Software Services / Authorize the City Manager to sign the agreement with DebtBook in an
amount not to exceed $12,000.00 and to make minor modifications as necessary . ......................................................... E-32
F. Public Hearings | 6:30 p.m. or Soon Thereafter ..................................................................................None
G. Ordinances Not Requiring Council Public Hearings
1. Transportation Benefit District Tax Increase Ordinance / Conduct 2nd Reading / Adopt Ordinance .............................. G-1
2. Management, Administrative and Non-Represented Personnel Vacation Accrual Restructure / Conduct 1st Reading /
Continue to October 3 ..................................................................................................................................................... G-6
H. Resolutions Not Requiring Council Public Hearings
I. Other Considerations
1. Olympic National Park Superintendent Sula Jacobs / Presentation
2. HVAC Upgrade of City Facilities Presentation by Trane Technologies / Presentation
3. GreenLink Port Angeles - Futurewise / Presentation
J. Contracts & Purchasing
1. Bird Ride, Inc. Program Update and Extension / Authorize ..................................................................................................J-1
K. Council Reports
L. Information
City Manager Reports:
1. Monthly Update on Past Due Utility Accounts – August ............................................................................................... L-1
2. City of Port Angeles Declaration of Stage 3 Water Shortage
M. Second Public Comment
Follow the instructions from the first public comment period.
Adjournment
CITY COUNCIL MEETING
Port Angeles, Washington
September 5, 2023
This meeting was conducted as a hybrid meeting.
CALL TO ORDER-REGULAR MEETING
Mayor Dexter called the regular meeting of the Port An geles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Mayor Dexter, Deputy Mayor Meyer, Council Members Carr, McCaughan, Miller, Schromen-
Wawrin and Suggs.
Members Absent: None.
Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey, Acting Clerk Howell, C. Delikat, B. Smith,
S. Carrizosa, D. Sharp, M. Healy and S. Cartmel.
PLEDGE OF ALLEGIANCE
Mayor Dexter led the Pledge of Allegiance to the Flag.
CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS
1. Recovery Month Proclamation
Mayor Dexter read a proclamation in recognition of September as Recovery Month. Mayor Dexter presented the
proclamation to Office Based Opioid Treatment (OBOT) Program Coordinator Rachelle Reaume, OBOT Nurse Care
Manager Heather Harsh and Outreach and Navigation Manager Carlos Osorio. Recipients expressed appreciation for
receiving the proclamation and discussed the importance of recognizing September as Recovery Month.
PUBLIC COMMENT
Sula Jacobs, Superintendent for Olympic National Park, gave a summary of the most recent happenings at Olympic
Nation Park.
Mike Doherty, city resident, gave a handout to Council and staff and spoke to using Lincoln School for affordable
housing.
Steve Workmen, city resident, spoke to short term rentals and affordable housing.
Kjell Brittain, small business owner in the County, spoke to city ordinance related to food trucks.
James Taylor, city resident, spoke to issues constituents have recently brought to the Planning commission regarding
building and permitting issues. Also spoke about housing issues.
Laurel Cripe, city resident, spoke against short term rentals.
LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS
City Manager West pulled item J-4 Bird Ride, Inc. Program Update and Extension from the agenda and said it will
be back before Council at a future meeting.
At the request of Council member Suggs, Mayor Dexter added a Discussion on the Elwha Timber Harvest and Next
Steps to be placed on the agenda as item I-4. Hearing no objection, the Mayor added the matter to the agenda.
September 19, 2023 E - 1
PORT ANGELES CITY COUNCIL MEETING September 5, 2023
Page 2 of 5
CONSENT AGENDA
At the request of Council member Meyer, Mayor Dexter pulled item E-1 from the Consent Agenda. Council
member McCaughan asked the Mayor to consider moving items G-3, I-1, J-1, J-2, and J-3 to the Consent Agenda.
Hearing consensus, the Mayor moved the item s to the Consent Agenda.
It was moved by McCaughan and seconded by Sugg to approve the Consent Agenda to include:
1. ITEM PULLED FROM CONSENT AGENDA – E-1 City Council Minutes of August 15, 2023
2. Expenditure Report: From August 5, 2023 to August 25, 2023 in the amount of $4,266,460.98 / Approve
3. Clallam County Interlocal Agreement for Automatic Aid / Approve the Interlocal Agreement for Automatic
Aid and authorize the City Manager to sign the agreement and make minor modifications as necessary.
4. Milsoft Electric System Modeling Software Purchase / 1) Award a Software Purchase and License
Agreement for Milsoft Engineering Analysis software and database conversion tool with Milsoft Utility
Solutions of Abilene, TX, in the amount of $54,060.00, including applicable taxes and, 2) authorize the City
Manager to execute all documents necessary to complete the purchase and to make minor modifications to
the agreement if necessary.
5. Vehicle Purchase / Replacement of Wastewater Division Vehicle #4600 / 1) Approve the purchase of a new
Wastewater Division Pickup that is the functional equivalent of existing vehicle #4600 from Bud Clary
Ford, for an amount not to exceed $49,205.63, including tax and accessories, and 2) Authorize the City
Manager to approve and execute the final purchase documents and to complete the purchase, and 3)
Authorize the City Manager to surplus vehicle #4600, and to dispose of that vehicle in a commercially
reasonable manner, upon addition of the new vehicle to the City fleet
6. Vehicle Purchase / Replacement of Finance Department Pickup #194 / 1) Approve the purchase of a new
Finance Department Pickup that is a functional equivalent of existing vehicle #194 from Bud Clary Ford
for an amount not to exceed $54,800.97, including tax and accessories, and 2) Authorize the City Manager
to approve and execute the final purchase documents and to complete the purchase and 3) Authorize the
City Manager to surplus vehicle #194, and to dispose of that vehicle in a commercially reasonable manner,
upon addition of the new vehicle to the City fleet.
7. Vehicle Purchase / Replacement of Light Operations Division Vehicle #135 / 1) Approve the purchase of a
new Light Operations Division Vehicle that is the functional equivalent of existing vehicle #135 from Bud
Clary Ford for an amount not to exceed $54,800.97, including tax and accessories and 2) Authorize the
City Manager to approve and execute the final purchase documents and to complete the purchase and 3)
Authorize the City Manager to surplus vehicle #135, and to dispose of that vehicle in a commerciall y
reasonable manner, upon addition of the new vehicle to the City fleet.
8. Vehicle Purchase / Replacement of Light Operations Division Vehicle #133 / 1) Approve the purchase of a
new Light Operations Division Vehicle that is the functional equivalent of existing vehicle #133 from Bud
Clary Ford for an amount not to exceed $54,800.97, including tax and accessories, and 2) Authorize the
City Manager to approve and execute the final purchase documents and to complete the purchase, and 3)
Authorize the City Manager to surplus vehicle #133, and to dispose of that vehicle in a commercia lly
reasonable manner, upon addition of the new vehicle to the City fleet.
9. Landfill Beach Nourishment CON 2023-19 Final Acceptance / Accept the Landfill Beach Nourishment
project CON 2023-19 as complete, and authorize staff to proceed with project closeout, and release the
retainage upon receipt of all required clearances.
10. Olympic Discovery Trail On-Call Maintenance Final Acceptance / Accept the Olympic Discovery Trail
Maintenance Contract CON 2021-23 as complete, and authorize staff to proceed with project closeout, and
release the 5% retainage upon receipt of all required clearances.
11. Byrne JAG Agreement and Grant Acceptance / Accept the grant offered by BJA in the amount of $13,700
for enhancement of the PAPD and Clallam Sheriff body worn camera programs and authorize the City
Manager to sign the required memorandum of understanding, to implement and approve all actions
necessary to accomplish the purposes of the grant and to make minor modifications to the contract if
necessary.
12. Ratification of Declaration of Emergency / Pass the attached resolution, affirming and ratifying the
Declaration of Emergency issued by the Acting City Manager on August 28, 2023.
13. ITEM MOVED FROM G-3 - Decant Facility Property Annexation / Conduct 1st Reading / Waive the 2nd
Reading and Adopt Ordinance
14. ITEM MOVED FROM I-1 - Association of Washington Cities Alternative Response Grant Award /
Accept, Authorize, and Approve
September 19, 2023 E - 2
PORT ANGELES CITY COUNCIL MEETING September 5, 2023
Page 3 of 5
15. ITEM MOVED FROM J-1 - Vehicle Purchase / Replacement of Parks Department Vehicle #4328 /
Approve and Authorize
16. ITEM MOVED FROM J-2 - Vehicle Purchase / Replacement of Wastewater Division Vehicle #1616 /
Approve and Authorize
17. ITEM MOVED FROM J-3 - Signal Controller Grant Amendment / Accept and Authorize
The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7 -0.
PULLED FROM CONSENT – E-1 City Council Minutes of August 15, 2023
It was moved by Meyer and seconded by Schromen-Wawrin to:
Approve the August 15, 2023 minutes as presented and to include the subcommittee recommendation in the August
15, 2023 City Council packet memo relative to the matter listed under Other Considerations and identified on the
agenda as: Recommendation – Opioid Settlement City Council Subcommittee. The minutes should include: “The
City Council Subcommittee recommends that the Settlement Funds for the years 2022, 2023 and 2024 be awarded to
the Port Angeles Police and Fire Departments for their project proposal titled “Operation Shielding Hope: Police and
Fire Uniting Forces for a Safer Community”; and that each subsequent year award be considered by the City Council
in advance of the Annual Budget Process”.
Motion carried 6-0 with Miller recusing herself from the vote.
ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS
1. Transportation Benefit District Ordinance
City Manager Nathan West provided background information on the agenda item, stating that the Transportation
Benefit District as a primary option for a source of revenue. Council discussion followed.
Mayor Dexter conducted a first reading of the ordinance by title, entitled,
ORDINANCE NO. TBD
AN ORDINANCE of the City of Port Angeles, Washington, imposing an additional sales and use tax of one-tenth of
one percent within the boundaries of the Port Angeles Transportation Benefit District for the purpose of financing the
costs associated with transportation improvements in the district.
2. Port Angeles Municipal Code Re-Envisioning Fee Schedule & Re-Envisioning Adopting Status Quo
City Attorney William Bloor spoke about the background of the proposed ordinance. Council discussion followed.
Mayor Dexter conducted the second reading of the ordinance by title, entitled,
ORDINANCE NO. 3719
AN ORDINANCE of the City of Port Angeles, Washington amending portions of the Port Angeles Municipal Code
relating to fees, rates, and other charges.
It was moved by Schromen-Wawrin and seconded by Miller to:
Adopt the ordinance and resolutions as read.
Mayor Dexter read the resolutions by title, entitled,
RESOLUTION NO. 07-23
A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting the City of Port Angeles Fee
Schedule.
RESOLUTION NO. 08-23
A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting the City of Port Angeles
Rate Schedule.
September 19, 2023 E - 3
PORT ANGELES CITY COUNCIL MEETING September 5, 2023
Page 4 of 5
Before taking action on the matter, the Mayor recessed the meeting for a break at 7:01 p.m. The meeting reconvened
at 7:09p.m.
Motion carried 7-0
OTHER CONSIDERATIONS
1. Stage 3 Water Notice
City Manager Nathan West provided background information, stating flows on the Elwha River, our primary source
of drinking water, continue to decrease. Additional information was provided explaining what the parameters are
within a Stage 3 Water Shortage. Notice will be given once Stage 3 goes into effect. Council discussion followed.
It was moved by Car and seconded by Suggs to:
Authorize the City Manager to Declare a Stage III Water Shortage and to implement the limited outdoor restrictions
on the use of water as detailed in its Water Shortage Response Plan.
Motion carried 7-0
2. Wastewater Comp Plan Presentation
Civil Utility Engineer Lucio Baak was joined by Kennedy Jenks Consultants Project Manager Michael Lubovich and
Project Engineer Mackenzie Capaci to present a Comprehensive Plan for the Wastewater Utility. Council discussion
followed.
Before taking action on the matter, the Mayor recessed the meeting for a break at 8:43 p.m. The meeting was
reconvened at 8:51 p.m.
3. Discussion on the Elwha Timber Harvest and Next Steps
Council member Suggs gave a summary of the Elwha Legacy Forest & the Power Plant Timber Sale presentation that
she attended at North Olympic Library presentation and the issues related to preserving water. Council Discussion
followed.
It was moved by Schromen-Wawrin and seconded by Suggs to:
Direct the Mayor or City Manager to sign the joint letter on behalf of the City and send letters on behalf of the City of
Port Angeles to the Board of Natural Resources, County Commissioners, and Lower Elwha Klallam Tribal Council
regarding the City’s continued interest in preserving the Elwha River Watershed, and invite the Board of Nat ural
Resources, County Commissioners, and Lower Elwha Klallam Tribal Council to a joint meeting about protecting our
water supply.
Prior to taking action on the matter, Council member Suggs read a letter that was signed by community leaders and
elected members and addressed to DNR Commissioner Hilary Franz discussing the opposition of the Elwha Timber
Sale. Council discussion followed.
Motion carried 7-0
CITY COUNCIL REPORTS
Council member Carr spoke about her experience during a ride along with the Fire Department and her attendance at
an Overdose Awareness Day event.
Council member McCaughan discussed his attendance at a Willaim Shore Memorial Pool District meeting and his
experience driving the Senior Bus for the Port Angeles Senior Center.
Council member Schromen-Wawrin spoke to attending the Clallam Transit board meeting and the successful route to
Olympic National Park.
Council member Miller discussed attendance to Utility Advisory Committee and Homelessness Task Force and spoke
to housing difficulties.
Council member Suggs spoke about a recent meeting at the Port Angeles Library and a Clallam County Marine
Resources meeting and shared information on upcoming events. Suggs also spoke about her attendance at the William
Shore Memorial Pool District meeting.
September 19, 2023 E - 4
PORT ANGELES CITY COUNCIL MEETING September 5, 2023
Page 5 of 5
Mayor Dexter spoke to her opportunity to read the Overdose Proclamation at the Overdose Awareness Day event.
Mayor Dexter also gave thanks to Deputy Mayor Meyer for his role as Chair during the August 15 meeting and gave
thanks to the police, fire, and dispatch departments for their role in recent emergency events.
No other reports were given.
INFORMATION
Manager West shared a Bird Scooter update which included background on staff’s decision to pull the item from the
agenda. Manager West also spoke to the water plant transmission line break. Director Healy provided a memo to the
Council that discusses the events that took place during the water plant transmission line break including a summary
of the timeline of events, staff responses and media coordination.
SECOND PUBLIC COMMENT
Jake Purvis, residing outside the city limits and a local business owner, spoke to short term rentals and the positive
economic impact it has in Port Angeles and housing solutions. He discussed potential solutions to solve financial
difficulties with funding infrastructure upgrades.
ADJOURNMENT
Mayor Dexter adjourned the meeting at 9:52 p.m.
_____________________________________ _______________________________
Kate Dexter, Mayor Aubrianna Howell, Acting City Clerk
September 19, 2023 E - 5
City of Port Angeles
City Council Expenditure Report
Between Aug 19, 2023 and Sep 8, 2023
Vendor Description Account Number Amount
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JULY 001-0000-237.00-00 475.12
EXCISE TAX RETURNS-JULY 001-0000-237.30-00 304.49
Division Total:$779.61
Department Total:$779.61
DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-1210-513.42-10 58.97
MISC PROFESSIONAL SERVICE 001-1210-513.42-10 62.65
MISC PROFESSIONAL SERVICE 001-1210-513.42-10 49.12
MISC TRAVEL WEST-WCMA CONF 001-1210-513.43-10 427.80
City Manager Division Total:$598.54
City Manager Department Total:$598.54
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JULY 001-2023-514.44-50 91.28
Accounting Division Total:$91.28
DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,414.30
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,755.96
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,686.88
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,906.25
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,355.49
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,759.69
ELAVON, INC-WIRE TRANSACTION FEES 001-2025-514.41-50 2,212.69
LEXISNEXIS FINANCIAL SERVICES 001-2025-514.41-50 217.60
MISC TRAVEL SHARNBROICH-BAT CERT PRAC 001-2025-514.43-10 19.75
IYULORES-BAT CERT COURSE/ 001-2025-514.43-10 487.15
SHARNBROICH-BAT CERT EXAM 001-2025-514.43-10 14.75
PAYMENTUS GROUP INC TRANSACTION FEES 001-2025-514.41-50 591.26
TRANSACTION FEES 001-2025-514.41-50 13,850.55
TRANSACTION FEES 001-2025-514.41-50 (13,850.55)
TRANSACTION FEES 001-2025-514.41-50 (591.26)
TRANSACTION FEES 001-2025-514.41-50 591.26
TRANSACTION FEES 001-2025-514.41-50 13,850.55
Customer Service Division Total:$33,272.32
Finance Department Total:$33,363.60
FCS GROUP CONSULTING SERVICES 001-4060-558.41-50 4,547.50
Planning Division Total:$4,547.50
Community Development Department Total:$4,547.50
CURTIS & SONS INC, L N CLOTHING & APPAREL 001-5010-521.31-11 95.68
Page 1 of 18 Sep 14, 2023 9:00:47 AMSeptember 19, 2023 E - 6
City of Port Angeles
City Council Expenditure Report
Between Aug 19, 2023 and Sep 8, 2023
Vendor Description Account Number Amount
Police Administration Division Total:$95.68
LINCOLN STREET STATION SHIPPING AND HANDLING 001-5021-521.42-10 71.69
SHIPPING AND HANDLING 001-5021-521.42-10 47.86
SHIPPING AND HANDLING 001-5021-521.42-10 20.70
MISC TRAVEL K COOPER-CRIMES AGAINST C 001-5021-521.43-10 156.40
CAMERON-BASIC HOMICIDE IN 001-5021-521.43-10 221.25
Investigation Division Total:$517.90
CURTIS & SONS INC, L N CLOTHING & APPAREL 001-5022-521.31-11 31.58
FEDERAL EXPRESS CORP SHIPPING AND HANDLING 001-5022-521.42-10 138.00
MISC TRAVEL MORSE-SHOTGUN INSTRUCTOR 001-5022-521.43-10 436.34
MORSE-SIMUNITION INSTRUCT 001-5022-521.43-10 111.00
STAMON-SIMUNITION RECERT 001-5022-521.43-10 148.00
D MILLER-WACE CONF 001-5022-521.43-10 267.86
SWAIN'S GENERAL STORE INC METALS,BARS,PLATES,RODS 001-5022-521.45-21 48.93
ELECTRONIC COMPONENTS 001-5022-521.31-01 152.29
VIKING SEW & VAC MISCELLANEOUS SERVICES 001-5022-521.31-11 27.20
Patrol Division Total:$1,361.20
HAASE WOODWORKS LAB &FIELD EQUIP,BIO,BOT 001-5029-521.49-90 4,294.34
Records Division Total:$4,294.34
Police Department Total:$6,269.12
CURTIS & SONS INC, L N AIR COMPRESSORS & ACCESS 001-6020-522.35-01 7,774.34
OLYMPIC STATIONERS INC SUPPLIES 001-6020-522.31-01 27.36
Fire Suppression Division Total:$7,801.70
CLALLAM CNTY FIRE DISTRICT 2 SCHOOL EQUIP& SUPPLIES 001-6045-522.43-10 450.00
MISC TRAVEL DEWEY-AIRFARE FOR GROSSEL 001-6045-522.43-10 1,328.40
Fire Training Division Total:$1,778.40
SWAIN'S GENERAL STORE INC SUPPLIES 001-6050-522.31-01 32.54
SUPPLIES 001-6050-522.31-01 17.38
Facilities Maintenance Division Total:$49.92
Fire Department Total:$9,630.02
MISC ONE-TIME VENDORS HARGIS- REIMBURSEMENT FOR 001-8010-574.31-01 316.11
SCHWIETHALE - REIMBRSMNT 001-8010-574.49-60 200.00
NAVAL ELKS LODGE #353, RE 001-8010-574.31-01 150.00
Parks Administration Division Total:$666.11
ANGELES MILLWORK & LUMBER EQUIP MAINT & REPAIR SERV 001-8050-536.31-20 22.63
Page 2 of 18 Sep 14, 2023 9:00:47 AMSeptember 19, 2023 E - 7
City of Port Angeles
City Council Expenditure Report
Between Aug 19, 2023 and Sep 8, 2023
Vendor Description Account Number Amount
ANGELES MILLWORK & LUMBER LUMBER& RELATED PRODUCTS 001-8050-536.31-20 8.66
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JULY 001-8050-536.44-50 (111.45)
QUIRING MONUMENTS INC MARKERS, PLAQUES,SIGNS 001-8050-536.34-01 1,023.00
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-8050-536.41-15 325.00
Ocean View Cemetery Division Total:$1,267.84
ANGELES COMMUNICATIONS INC COMPUTERS,DP & WORD PROC. 001-8080-576.48-10 104.58
ELECTRICAL CABLES & WIRES 001-8080-576.48-10 385.37
MISC PROFESSIONAL SERVICE 001-8080-576.48-10 903.04
ANGELES CONCRETE PRODUCTS EQUIP MAINT & REPAIR SERV 001-8080-576.31-40 69.95
ROADSIDE,GRNDS,REC, PARK 001-8080-576.31-40 1,692.19
ANGELES MILLWORK & LUMBER SUPPLIES 001-8080-576.31-20 10.38
FASTENERS, FASTENING DEVS 001-8080-576.31-20 9.51
SUPPLIES 001-8080-576.31-20 90.24
ROAD/HWY EQUIP EARTH,GRD 001-8080-576.31-20 35.89
SUPPLIES 001-8080-576.31-20 244.70
ROADSIDE,GRNDS,REC, PARK 001-8080-576.31-20 19.54
SUPPLIES 001-8080-576.31-20 19.34
SUPPLIES 001-8080-576.31-20 209.49
SUPPLIES 001-8080-576.31-20 412.73
SUPPLIES 001-8080-576.31-20 36.33
FASTENERS, FASTENING DEVS 001-8080-576.31-20 7.91
FASTENERS, FASTENING DEVS 001-8080-576.31-20 45.18
SUPPLIES 001-8080-576.31-20 19.40
EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 95.71
DREAM PLAYGROUND
FOUNDATION
SUPPLIES 001-8080-576.31-20 405.00
EWING IRRIGATION PRODUCTS,
INC
AGRICULTURAL EQUIP&IMPLEM 001-8080-576.31-20 99.39
FASTENAL INDUSTRIAL SUPPLIES 001-8080-576.31-20 (9.15)
FERRELLGAS INC FUEL,OIL,GREASE, & LUBES 001-8080-576.31-20 168.79
GOODMAN SANITATION BUILDING, FABRICATED 001-8080-576.31-20 58.30
HARTNAGEL BUILDING SUPPLY INC ROADSIDE,GRNDS,REC, PARK 001-8080-576.31-40 63.78
INTERMOUNTAIN LOCK &
SECURITY SPLY
BUILDER'S SUPPLIES 001-8080-576.31-20 188.72
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-8080-576.31-01 65.89
FOODS: STAPLE GROCERY 001-8080-576.31-01 80.24
Page 3 of 18 Sep 14, 2023 9:00:47 AMSeptember 19, 2023 E - 8
City of Port Angeles
City Council Expenditure Report
Between Aug 19, 2023 and Sep 8, 2023
Vendor Description Account Number Amount
PORT ANGELES FINE ARTS
CENTER FNDTN
SUPPLIES 001-8080-576.31-20 1,465.90
PORT ANGELES POWER
EQUIPMENT
SUPPLIES 001-8080-576.31-20 114.01
QUILL CORPORATION COMPUTERS,DP & WORD PROC. 001-8080-576.31-01 209.53
COMPUTERS,DP & WORD PROC. 001-8080-576.31-20 236.94
QUIRING MONUMENTS INC MARKERS, PLAQUES,SIGNS 001-8080-576.31-20 658.00
MARKERS, PLAQUES,SIGNS 001-8080-576.31-20 1,158.00
SKAGIT GARDENS INC NURSERY STOCK & SUPPLIES 001-8080-576.31-40 4,315.52
SOUND BIKES & KAYAKS SUPPLIES 001-8080-576.31-20 106.68
SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 15.20
HOSES, ALL KINDS 001-8080-576.31-20 61.95
ROADSIDE,GRNDS,REC, PARK 001-8080-576.31-40 173.75
EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 10.85
EQUIP. MAINT. AUTO,TRUCK 001-8080-576.31-20 18.40
HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 88.03
POISONS:AGRICUL & INDUSTR 001-8080-576.31-20 21.63
SUPPLIES 001-8080-576.31-20 56.45
SUPPLIES 001-8080-576.31-20 101.85
ROADSIDE,GRNDS,REC, PARK 001-8080-576.31-40 22.78
THURMAN SUPPLY AGRICULTURAL EQUIP&IMPLEM 001-8080-576.31-20 3.30
AGRICULTURAL EQUIP&IMPLEM 001-8080-576.31-20 12.04
ULINE, INC FIRST AID & SAFETY EQUIP.001-8080-576.31-01 221.14
WASHINGTON (UNEMP), STATE OF HUMAN SERVICES 001-8080-576.20-60 2,662.53
Parks Facilities Division Total:$17,266.92
Parks & Recreation Department Total:$19,200.87
GRAINGER SUPPLIES 001-8112-555.31-20 46.70
HEARTLINE ROADSIDE,GRNDS,REC, PARK 001-8112-555.31-20 179.52
SWAIN'S GENERAL STORE INC HOSES, ALL KINDS 001-8112-555.31-20 70.69
Senior Center Facilities Division Total:$296.91
ANGELES PEST CONTROL EXTERNAL LABOR SERVICES 001-8131-518.48-10 2,877.76
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 126.75
SWAIN'S GENERAL STORE INC SUPPLIES 001-8131-518.31-20 9.73
EQUIP MAINT & REPAIR SERV 001-8131-518.31-20 (8.67)
EQUIP MAINT & REPAIR SERV 001-8131-518.31-20 17.34
Page 4 of 18 Sep 14, 2023 9:00:47 AMSeptember 19, 2023 E - 9
City of Port Angeles
City Council Expenditure Report
Between Aug 19, 2023 and Sep 8, 2023
Vendor Description Account Number Amount
WALTER E NELSON CO PAPER & PLASTIC-DISPOSABL 001-8131-518.31-01 1,537.46
Central Svcs Facilities Division Total:$4,560.37
Facilities Maintenance Department Total:$4,857.28
General Fund Fund Total:$79,246.54
ANGELES MILLWORK & LUMBER ROAD/HIGHWAY EQUIPMENT 102-7230-542.31-25 241.75
LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 635.66
ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 4,362.34
ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 1,870.81
PACIFIC OFFICE EQUIPMENT INC FIRST AID & SAFETY EQUIP.102-7230-542.35-01 514.48
SWAIN'S GENERAL STORE INC RAGS,SHOP TOWELS,WIPING 102-7230-542.31-01 133.46
PW CONSTRUCTION & RELATED 102-7230-542.31-25 152.95
Street Division Total:$7,911.45
Public Works-Street Department Total:$7,911.45
Street Fund Total:$7,911.45
HIPLINK SOFTWARE DATA PROC SERV &SOFTWARE 107-0000-237.00-00 (2,652.84)
Division Total:($2,652.84)
Department Total:($2,652.84)
HIPLINK SOFTWARE DATA PROC SERV &SOFTWARE 107-5160-528.48-10 31,298.84
HUMAN SERVICES 107-5160-528.48-10 1,500.00
JAMESTOWN NETWORKS DATA PROC SERV &SOFTWARE 107-5160-528.42-12 510.00
MCFALL, BARBARA MISC PROFESSIONAL SERVICE 107-5160-528.41-50 400.00
MISC TRAVEL HOMAN-NEW RADIO CONSOLE T 107-5160-528.43-10 18.50
J LEMON-NEW RADIO CONSOLE 107-5160-528.43-10 18.50
SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 107-5160-528.31-01 1,494.91
Pencom Division Total:$35,240.75
Pencom Department Total:$35,240.75
Pencom Fund Total:$32,587.91
2 GRADE, LLC RELEASE RETAINAGE 310-0000-223.40-00 2,850.00
Division Total:$2,850.00
Department Total:$2,850.00
2 GRADE, LLC RELEASE RETAINAGE 310-8985-594.65-10 6,791.31
PACIFIC SURVEYING &
ENGINEERING SVC
ENGINEERING SERVICES 310-8985-594.65-10 975.00
Misc Parks Projects Division Total:$7,766.31
Capital Proj-Parks & Rec Department Total:$7,766.31
Page 5 of 18 Sep 14, 2023 9:00:47 AMSeptember 19, 2023 E - 10
City of Port Angeles
City Council Expenditure Report
Between Aug 19, 2023 and Sep 8, 2023
Vendor Description Account Number Amount
Capital Improvement Fund Total:$10,616.31
INTERWEST CONSTRUCTION, INC. PW CONSTRUCTION & RELATED 312-7930-595.65-10 143,736.76
MISC ONE-TIME VENDORS TR0120 PURCHASE OF TEMPOR 312-7930-595.65-10 400.00
PARAMETRIX INC CONSULTING SERVICES 312-7930-595.65-10 92,328.73
PUGET PAVING & CONSTRUCTION
INC.
CONSTRUCTION SERVICES,HEA 312-7930-595.65-10 170,950.00
CONSTRUCTION SERVICES,HEA 312-7930-595.65-10 329,574.00
VANIR CONSTRUCTION MGMT, INC CONSULTING SERVICES 312-7930-595.65-10 27,886.25
GF-Street Projects Division Total:$764,875.74
Capital Projects-Pub Wks Department Total:$764,875.74
Transportation Benefit Fund Total:$764,875.74
ANIXTER ELECTRICAL EQUIP & SUPPLY 401-0000-141.44-00 40,920.77
BORDER STATES INDUSTRIES INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 605.12
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 94.66
GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 2,355.08
MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 14.15
FINAL BILL REFUND 401-0000-122.10-99 32.85
FINAL BILL REFUND 401-0000-122.10-99 55.51
FINAL BILL REFUND 401-0000-122.10-99 55.91
FINAL BILL REFUND 401-0000-122.10-99 66.78
FINAL BILL REFUND 401-0000-122.10-99 69.64
FINAL BILL REFUND 401-0000-122.10-99 70.86
FINAL BILL REFUND 401-0000-122.10-99 79.73
FINAL BILL REFUND 401-0000-122.10-99 120.26
FINAL BILL REFUND 401-0000-122.10-99 122.05
FINAL BILL REFUND 401-0000-122.10-99 124.94
FINAL BILL REFUND 401-0000-122.10-99 148.94
FINAL BILL REFUND 401-0000-122.10-99 169.09
FINAL BILL REFUND 401-0000-122.10-99 191.61
FINAL BILL REFUND 401-0000-122.10-99 208.01
FINAL BILL REFUND 401-0000-122.10-99 373.53
FINAL BILL REFUND 401-0000-122.10-99 532.90
FINAL BILL REFUND 401-0000-122.10-99 31.94
FINAL BILL REFUND 401-0000-122.10-99 36.92
FINAL BILL REFUND 401-0000-122.10-99 44.47
FINAL BILL REFUND 401-0000-122.10-99 72.97
Page 6 of 18 Sep 14, 2023 9:00:47 AMSeptember 19, 2023 E - 11
City of Port Angeles
City Council Expenditure Report
Between Aug 19, 2023 and Sep 8, 2023
Vendor Description Account Number Amount
MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 78.24
FINAL BILL REFUND 401-0000-122.10-99 98.95
FINAL BILL REFUND 401-0000-122.10-99 112.17
FINAL BILL REFUND 401-0000-122.10-99 122.42
FINAL BILL REFUND 401-0000-122.10-99 542.31
FINAL CREDIT-113 S EUNICE 401-0000-122.10-99 253.37
FINAL CREDIT-1619 MALONEY 401-0000-122.10-99 87.51
FINAL BILL REFUND 401-0000-122.10-99 27.77
FINAL BILL REFUND 401-0000-122.10-99 49.36
FINAL BILL REFUND 401-0000-122.10-99 83.32
FINAL BILL REFUND 401-0000-122.10-99 123.31
FINAL BILL REFUND 401-0000-122.10-99 151.03
Division Total:$48,328.45
Department Total:$48,328.45
BPA-POWER WIRES ELECTRICAL EQUIP & SUPPLY 401-7120-533.33-10 487,921.00
Power Systems Division Total:$487,921.00
AMAZON CAPITAL SERVICES ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 372.20
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 (108.80)
HAND TOOLS ,POW&NON POWER 401-7180-533.35-01 143.82
ANIXTER ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 619.07
BORDER STATES INDUSTRIES INC POISONS:AGRICUL & INDUSTR 401-7180-533.31-01 284.62
CED/CONSOLIDATED ELEC DIST PAINTS,COATINGS,WALLPAPER 401-7180-533.31-01 53.01
ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 626.36
ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 60.38
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 1,074.91
PAINTS,COATINGS,WALLPAPER 401-7180-533.31-01 483.07
ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 315.52
ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 228.48
CINTAS CORPORATION NO. 2 FIRST AID & SAFETY EQUIP.401-7180-533.31-01 23.23
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JULY 401-7180-533.44-50 47,483.73
GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 547.02
HARTNAGEL BUILDING SUPPLY INC HAND TOOLS ,POW&NON POWER 401-7180-533.35-01 174.22
KENNEDY, STEPHEN H. FENCING 401-7180-533.48-10 3,230.85
LUTZCO, INC. FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 281.79
OLYMPIC ELECTRIC CO INC PW CONSTRUCTION & RELATED 401-7180-533.41-50 331.64
Page 7 of 18 Sep 14, 2023 9:00:47 AMSeptember 19, 2023 E - 12
City of Port Angeles
City Council Expenditure Report
Between Aug 19, 2023 and Sep 8, 2023
Vendor Description Account Number Amount
OLYMPIC ELECTRIC CO INC PW CONSTRUCTION & RELATED 401-7180-533.41-50 331.64
PW CONSTRUCTION & RELATED 401-7180-533.41-50 159.39
PW CONSTRUCTION & RELATED 401-7180-533.41-50 318.78
PW CONSTRUCTION & RELATED 401-7180-533.41-50 637.57
PW CONSTRUCTION & RELATED 401-7180-533.41-50 331.64
PW CONSTRUCTION & RELATED 401-7180-533.41-50 331.64
PW CONSTRUCTION & RELATED 401-7180-533.41-50 331.64
PW CONSTRUCTION & RELATED 401-7180-533.41-50 331.64
PW CONSTRUCTION & RELATED 401-7180-533.41-50 331.64
PW CONSTRUCTION & RELATED 401-7180-533.41-50 331.64
PW CONSTRUCTION & RELATED 401-7180-533.41-50 331.64
PORT ANGELES POWER
EQUIPMENT
EQUIP MAINT & REPAIR SERV 401-7180-533.35-01 159.51
SWAIN'S GENERAL STORE INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 118.36
JANITORIAL SUPPLIES 401-7180-533.31-20 18.65
THE FAB SHOP, LLC AUTO BODIES & ACCESSORIES 401-7180-533.35-01 2,516.81
US BANK-DEBT SVC WIRES FINANCIAL SERVICES 401-7180-582.72-10 190,000.00
FINANCIAL SERVICES 401-7180-592.83-10 10,500.00
Electric Operations Division Total:$263,307.31
Public Works-Electric Department Total:$751,228.31
Electric Utility Fund Total:$799,556.76
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JULY 402-0000-237.00-00 625.74
FERGUSON ENTERPRISES INC PIPE FITTINGS 402-0000-141.40-00 495.08
FLOSOURCE CONTRL,INDICA,RECORD INST 402-0000-237.00-00 (88.44)
Division Total:$1,032.38
Department Total:$1,032.38
ANGELES MILLWORK & LUMBER HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 50.31
PAINTS,COATINGS,WALLPAPER 402-7380-534.31-01 109.26
PAINTING EQUIPMENT & ACC 402-7380-534.31-01 34.26
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JULY 402-7380-534.44-50 29,493.46
EDGE ANALYTICAL WATER SEWAGE TREATMENT EQ 402-7380-534.41-50 196.00
MISC PROFESSIONAL SERVICE 402-7380-534.41-50 156.00
MISC PROFESSIONAL SERVICE 402-7380-534.41-50 312.00
MISC PROFESSIONAL SERVICE 402-7380-534.41-50 39.00
FEDERAL EXPRESS CORP SHIPPING CHARGES 402-7380-534.42-10 33.87
Page 8 of 18 Sep 14, 2023 9:00:47 AMSeptember 19, 2023 E - 13
City of Port Angeles
City Council Expenditure Report
Between Aug 19, 2023 and Sep 8, 2023
Vendor Description Account Number Amount
FLOSOURCE CONTRL,INDICA,RECORD INST 402-7380-534.31-20 1,093.44
PACIFIC OFFICE EQUIPMENT INC FURNITURE, OFFICE 402-7380-534.31-01 176.15
FIRST AID & SAFETY EQUIP.402-7380-534.35-01 514.50
PORT ANGELES POWER
EQUIPMENT
FUEL,OIL,GREASE, & LUBES 402-7380-534.31-01 119.71
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 67.20
SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 269.00
TESTING&CALIBRATION SERVI 402-7380-534.41-50 269.00
THURMAN SUPPLY PIPE FITTINGS 402-7380-534.31-20 6.18
USA BLUEBOOK CHEMICAL LAB EQUIP & SUPP 402-7380-534.31-05 937.04
Water Division Total:$33,876.38
CLALLAM CNTY DEPT OF COMM
DEV
SEPA PERMIT FEE 402-7382-534.49-90 400.00
Industrial Water Treatmnt Division Total:$400.00
Public Works-Water Department Total:$34,276.38
Water Utility Fund Total:$35,308.76
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JULY 403-0000-237.00-00 193.30
Division Total:$193.30
Department Total:$193.30
APPLIED INDUSTRIAL
TECHNOLOGIES
WATER SEWAGE TREATMENT EQ 403-7480-535.31-20 2,334.45
APSCO INC WATER SEWAGE TREATMENT EQ 403-7480-535.31-20 254.82
AQUATIC INFORMATICS DATA PROC SERV &SOFTWARE 403-7480-535.48-02 2,714.00
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JULY 403-7480-535.44-50 24,682.38
EDGE ANALYTICAL WATER SEWAGE TREATMENT EQ 403-7480-535.41-50 112.34
WATER SEWAGE TREATMENT EQ 403-7480-535.41-50 198.00
WATER SEWAGE TREATMENT EQ 403-7480-535.41-50 347.71
EVOQUA WATER TECHNOLOGIES WATER&SEWER TREATING CHEM 403-7480-535.31-05 5,122.52
FASTENAL INDUSTRIAL FIRST AID & SAFETY EQUIP.403-7480-535.31-01 175.06
FEDERAL EXPRESS CORP SHIPPING CHARGES 403-7480-535.42-10 12.96
SHIPPING CHARGES 403-7480-535.42-10 35.26
SHIPPING CHARGES 403-7480-535.42-10 33.60
HARTNAGEL BUILDING SUPPLY INC PAINTING EQUIPMENT & ACC 403-7480-535.31-01 142.71
JOHNSON CONTROLS SECURITY
SOLUTIONS
ENGINEERING SERVICES 403-7480-535.41-50 219.89
KENNEDY/JENKS CONSULTANTS CONSULTING SERVICES 403-7480-535.41-50 5,209.32
Page 9 of 18 Sep 14, 2023 9:00:47 AMSeptember 19, 2023 E - 14
City of Port Angeles
City Council Expenditure Report
Between Aug 19, 2023 and Sep 8, 2023
Vendor Description Account Number Amount
MISC TRAVEL MADSEN-STATE WW OP EXAM 403-7480-535.43-10 150.87
NCL NORTH CENTRAL
LABORATORIES
CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 59.49
CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 609.88
OLYMPIC REGION CLEAN AIR
AGCY
ENVIRONMENTAL&ECOLOGICAL 403-7480-535.49-90 304.00
ENVIRONMENTAL&ECOLOGICAL 403-7480-535.49-90 304.00
POLYDYNE INC WATER&SEWER TREATING CHEM 403-7480-535.31-05 4,661.97
SWAIN'S GENERAL STORE INC FOODS: PERISHABLE 403-7480-535.31-01 92.87
THURMAN SUPPLY PIPE FITTINGS 403-7480-535.31-20 18.38
PIPE FITTINGS 403-7480-535.31-20 95.20
UNIT PROCESS COMPANY LAB &FIELD EQUIP,BIO,BOT 403-7480-535.41-50 802.85
VEGA AMERICAS, INC WATER SEWAGE TREATMENT EQ 403-7480-535.35-01 1,542.78
Wastewater Division Total:$50,237.31
Public Works-WW/Stormwtr Department Total:$50,237.31
Wastewater Utility Fund Total:$50,430.61
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JULY 404-0000-237.00-00 102.49
Division Total:$102.49
Department Total:$102.49
ANGELES MILLWORK & LUMBER JANITORIAL SUPPLIES 404-7538-537.31-01 53.43
MATERIAL HNDLING&STOR EQP 404-7538-537.31-01 36.61
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JULY 404-7538-537.44-50 26,212.17
ELAVON, INC-WIRE TRANSACTION FEES 404-7538-537.41-50 8,640.88
FASTENAL INDUSTRIAL HARDWARE,AND ALLIED ITEMS 404-7538-537.31-01 125.46
HARDWARE,AND ALLIED ITEMS 404-7538-537.31-01 250.91
JANITORIAL SUPPLIES 404-7538-537.31-01 480.25
HERMANN BROS LOGGING &
CONST
MISCELLANEOUS SERVICES 404-7538-537.41-50 1,575.00
OLYMPIC REGION CLEAN AIR
AGCY
ENVIRONMENTAL&ECOLOGICAL 404-7538-537.49-90 304.00
PACIFIC OFFICE EQUIPMENT INC FIRST AID & SAFETY EQUIP.404-7538-537.35-01 4,115.92
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 404-7538-537.47-10 79.51
RABANCO, LTD MISCELLANEOUS SERVICES 404-7538-537.41-51 (13,706.52)
MISCELLANEOUS SERVICES 404-7538-537.41-51 56,278.60
REGIONAL DISPOSAL BUILDING MAINT&REPAIR SER 404-7538-537.41-51 20,162.78
BUILDING MAINT&REPAIR SER 404-7538-537.41-51 183,293.65
BUILDING MAINT&REPAIR SER 404-7538-537.41-51 204,894.09
Page 10 of 18 Sep 14, 2023 9:00:47 AMSeptember 19, 2023 E - 15
City of Port Angeles
City Council Expenditure Report
Between Aug 19, 2023 and Sep 8, 2023
Vendor Description Account Number Amount
SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 404-7538-537.31-01 (53.43)
FIRST AID & SAFETY EQUIP.404-7538-537.31-01 81.11
AUTO & TRUCK MAINT. ITEMS 404-7538-537.31-01 41.15
FIRST AID & SAFETY EQUIP.404-7538-537.31-01 33.56
THERMO-FLUIDS PW CONSTRUCTION & RELATED 404-7538-537.41-51 19.00
PW CONSTRUCTION & RELATED 404-7538-537.41-51 173.60
SW - Transfer Station Division Total:$493,091.73
CEDAR GROVE COUNSELING, INC. HEALTH RELATED SERVICES 404-7580-537.49-90 43.50
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JULY 404-7580-537.44-50 18,295.47
DR. PANZA LLC HEALTH RELATED SERVICES 404-7580-537.49-90 210.00
FASTENAL INDUSTRIAL FIRST AID & SAFETY EQUIP.404-7580-537.31-01 23.76
PACIFIC OFFICE EQUIPMENT INC FIRST AID & SAFETY EQUIP.404-7580-537.35-01 514.48
PORT ANGELES POWER
EQUIPMENT
FIRE PROTECTION EQUIP/SUP 404-7580-537.31-01 41.26
REHRIG PACIFIC COMPANY, INC HARDWARE,AND ALLIED ITEMS 404-7580-537.35-01 24,976.10
Solid Waste-Collections Division Total:$44,104.57
2 GRADE, LLC ROADSIDE,GRNDS,REC, PARK 404-7585-537.48-10 77,341.33
ASPECT CONSULTING, LLC CONSULTING SERVICES 404-7585-537.41-50 6,134.00
Solid Waste-Landfill Division Total:$83,475.33
Public Works-Solid Waste Department Total:$620,671.63
Solid Waste Utility Fund Total:$620,774.12
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JULY 406-7412-538.49-50 366.83
FASTENAL INDUSTRIAL HARDWARE,AND ALLIED ITEMS 406-7412-538.31-01 21.83
FEDERAL EXPRESS CORP SHIPPING CHARGES 406-7412-538.42-10 12.96
HARTNAGEL BUILDING SUPPLY INC ELECTRONIC COMPONENTS 406-7412-538.31-01 63.79
HARDWARE,AND ALLIED ITEMS 406-7412-538.35-01 81.44
PACIFIC OFFICE EQUIPMENT INC FIRST AID & SAFETY EQUIP.406-7412-538.35-01 514.48
SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.406-7412-538.31-01 60.83
HAND TOOLS ,POW&NON POWER 406-7412-538.31-01 176.15
FIRST AID & SAFETY EQUIP.406-7412-538.31-01 30.84
HAND TOOLS ,POW&NON POWER 406-7412-538.31-01 40.80
SHOES AND BOOTS 406-7412-538.31-01 117.40
Stormwater Division Total:$1,487.35
Public Works-WW/Stormwtr Department Total:$1,487.35
Stormwater Utility Fund Total:$1,487.35
Page 11 of 18 Sep 14, 2023 9:00:47 AMSeptember 19, 2023 E - 16
City of Port Angeles
City Council Expenditure Report
Between Aug 19, 2023 and Sep 8, 2023
Vendor Description Account Number Amount
CLALLAM CNTY EMS MEMBERSHIPS 409-6025-526.41-50 1,140.00
OLYMPIC AMBULANCE INC HUMAN SERVICES 409-6025-526.41-50 6,834.53
STRYKER SALES CORPORATION SALE SURPLUS/OBSOLETE 409-6025-526.31-01 321.01
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 823.88
Medic I Division Total:$9,119.42
Fire Department Total:$9,119.42
Medic I Utility Fund Total:$9,119.42
DAVE'S HEATING & COOLING SVC AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00
HARTNAGEL BUILDING SUPPLY INC BUILDER'S SUPPLIES 421-7121-533.49-86 242.82
BUILDER'S SUPPLIES 421-7121-533.49-86 296.28
Conservation Division Total:$1,339.10
Public Works-Electric Department Total:$1,339.10
Conservation Fund Total:$1,339.10
INTERWEST CONSTRUCTION, INC. CONSTRUCTION SERVICES,HEA 452-7388-594.65-10 125,712.28
Water Projects Division Total:$125,712.28
Public Works-Water Department Total:$125,712.28
Water Utility CIP Fund Total:$125,712.28
HDR ENGINEERING, INC CONSULTING SERVICES 453-7488-594.65-10 11,368.55
KENNEDY/JENKS CONSULTANTS ARCHITECTURAL&ENGINEERING 453-7488-594.65-10 13,384.64
Wastewater Projects Division Total:$24,753.19
Public Works-WW/Stormwtr Department Total:$24,753.19
WasteWater Utility CIP Fund Total:$24,753.19
KRAZAN & ASSOCIATES ENVIRONMENTAL&ECOLOGICAL 463-7489-594.65-10 4,317.75
ON-SITE ENVIRONMENTAL, INC LAB EQUIP,BIO,CHEM,ENVIR 463-7489-594.65-10 852.00
SCARSELLA BROS, INC CONSTRUCTION SERVICES,HEA 463-7489-594.65-10 779,409.20
CSO Capital Division Total:$784,578.95
Public Works-WW/Stormwtr Department Total:$784,578.95
CSO Capital Fund Total:$784,578.95
ASSOCIATED PETROLEUM
PRODUCTS, INC
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 17,419.49
DOBBS PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 (239.52)
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 30.60
HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 391.57
MOTION INDUSTRIES, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 259.55
N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 73.96
Page 12 of 18 Sep 14, 2023 9:00:47 AMSeptember 19, 2023 E - 17
City of Port Angeles
City Council Expenditure Report
Between Aug 19, 2023 and Sep 8, 2023
Vendor Description Account Number Amount
N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 418.81
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 400.17
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 287.51
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 76.98
O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 95.24
HOSES, ALL KINDS 501-0000-141.40-00 463.64
PAPE-KENWORTH NORTHWEST,
INC
AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 142.06
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,190.31
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 (221.95)
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 148.47
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 51.22
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 (221.95)
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 414.79
PATSON ROAD/HWY MATERIALS ASPHLT 501-0000-237.00-00 (21,120.98)
PETROCARD, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 825.28
Division Total:$885.25
Department Total:$885.25
AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 77.96
ANGELES MILLWORK & LUMBER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 82.69
ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.13
LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.13
ASSOCIATED PETROLEUM
PRODUCTS, INC
FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 25.94
FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 144.27
BAXTER AUTO PARTS #15 BELTS AND BELTING 501-7630-548.34-02 102.99
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 77.43
BETHEL TOWING AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 54.60
EXTERNAL LABOR SERVICES 501-7630-548.34-02 1,859.13
EXTERNAL LABOR SERVICES 501-7630-548.34-02 2,574.39
BICKFORD FORD INC. AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 293.22
DAREN'S POINT S AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 147.22
EXTERNAL LABOR SERVICES 501-7630-548.34-02 388.91
DOBBS PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 427.05
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,281.15
FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 11.33
AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 40.09
Page 13 of 18 Sep 14, 2023 9:00:47 AMSeptember 19, 2023 E - 18
City of Port Angeles
City Council Expenditure Report
Between Aug 19, 2023 and Sep 8, 2023
Vendor Description Account Number Amount
FEDERAL EXPRESS CORP SHIPPING AND HANDLING 501-7630-548.34-02 153.13
FREIGHTLINER NORTHWEST AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 216.46
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 30.32
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 337.70
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 25.35
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 189.48
HUGHES FIRE EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 109.65
LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 563.70
EXTERNAL LABOR SERVICES 501-7630-548.34-02 41.39
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 2,279.45
EXTERNAL LABOR SERVICES 501-7630-548.34-02 173.99
EXTERNAL LABOR SERVICES 501-7630-548.34-02 146.87
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 577.68
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 866.51
EXTERNAL LABOR SERVICES 501-7630-548.34-02 55.81
EXTERNAL LABOR SERVICES 501-7630-548.34-02 140.99
MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 70.56
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 148.70
O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 127.78
BELTS AND BELTING 501-7630-548.34-02 96.17
OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 973.04
AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 161.00
AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 161.00
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 153.15
PAPE-KENWORTH NORTHWEST,
INC
AUTO & TRUCK MAINT 501-7630-548.34-02 (505.64)
AUTO & TRUCK MAINT 501-7630-548.34-02 505.64
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 2,379.67
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 64.81
PATSON ROAD/HWY MATERIALS ASPHLT 501-7630-594.64-10 253,219.68
RUDY'S AUTOMOTIVE AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 35.72
EXTERNAL LABOR SERVICES 501-7630-548.34-02 201.44
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 520.87
EXTERNAL LABOR SERVICES 501-7630-548.34-02 518.00
SCARFF FORD, INC AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 412.14
Page 14 of 18 Sep 14, 2023 9:00:47 AMSeptember 19, 2023 E - 19
City of Port Angeles
City Council Expenditure Report
Between Aug 19, 2023 and Sep 8, 2023
Vendor Description Account Number Amount
SCARFF FORD, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 13.27
SIX ROBBLEES' INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 171.34
SNAP-ON TOOLS - SARGENT
TOOLS LLC
AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 70.18
AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 128.22
RENTAL/LEASE EQUIPMENT 501-7630-548.48-02 998.78
Equipment Services Division Total:$274,162.63
Public Works Department Total:$274,162.63
Equipment Services Fund Total:$275,047.88
CANON USA, INC OFFICE MACHINES & ACCESS 502-2081-518.45-31 4,243.04
DELL MARKETING LP COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 1,815.30
COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 1,815.30
COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 1,815.30
COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 1,815.30
COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 1,815.30
COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 2,824.52
COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 3,630.58
COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 3,870.03
COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 4,796.40
COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 5,445.90
COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 5,445.90
COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 9,076.48
SHI INTERNATIONAL CORP RADIO & TELECOMMUNICATION 502-2081-518.48-10 200.04
RADIO & TELECOMMUNICATION 502-2081-518.48-10 353.21
COMPUTERS,DP & WORD PROC. 502-2081-518.48-02 199.80
VERIZON WIRELESS 07-15 A/C 842160242-00001 502-2081-518.42-10 5,917.32
07-15 A/C 842160242-00004 502-2081-518.42-10 9,131.03
08-07 A/C 842160242-00003 502-2081-518.42-10 1,937.84
Information Technologies Division Total:$66,148.59
Finance Department Total:$66,148.59
Information Technology Fund Total:$66,148.59
AWC EMPLOYEE BENEFITS TRUST L1 MED/DEN/VIS PREMIUMS 503-1631-517.46-34 8,102.06
LIFE INSURANCE 503-1631-517.46-32 (1,893.15)
LIFE INSURANCE 503-1631-517.46-32 1,893.15
LTD 503-1631-517.46-31 6,543.12
MED/DEN/VIS PREMIUMS 503-1631-517.46-30 229,757.86
Page 15 of 18 Sep 14, 2023 9:00:47 AMSeptember 19, 2023 E - 20
City of Port Angeles
City Council Expenditure Report
Between Aug 19, 2023 and Sep 8, 2023
Vendor Description Account Number Amount
HSA BANK SERVICE FEE 503-1631-517.41-50 25.50
SERVICE FEE 503-1631-517.41-50 320.00
SERVICE FEE 503-1631-517.46-30 (320.00)
SERVICE FEE 503-1631-517.46-30 (25.50)
SERVICE FEE 503-1631-517.46-30 25.50
SERVICE FEE 503-1631-517.46-30 320.00
EMPLOYER CONTRIBUTIONS 503-1631-517.46-30 3,000.00
EMPLOYER CONTRIBUTIONS 503-1631-517.46-30 3,000.00
EMPLOYER CONTRIBUTIONS 503-1631-517.46-30 (3,000.00)
NW ADMIN TRANSFER ACCT INSURANCE, ALL TYPES 503-1631-517.46-33 100,447.35
INSURANCE, ALL TYPES 503-1631-517.46-34 6,497.00
REDACTED DISABILITY BOARD-AUGUST 503-1631-517.46-35 20.00
DISABILITY BOARD-AUGUST 503-1631-517.46-35 219.85
REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 148.50
REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 148.50
REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 148.50
REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 154.10
REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 442.90
REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 670.90
Other Insurance Programs Division Total:$358,619.14
Self Insurance Department Total:$358,619.14
Self-Insurance Fund Total:$358,619.14
Page 16 of 18 Sep 14, 2023 9:00:47 AMSeptember 19, 2023 E - 21
City of Port Angeles
City Council Expenditure Report
Between Aug 19, 2023 and Sep 8, 2023
Vendor Description Account Number Amount
AWC EMPLOYEE BENEFITS TRUST SUPPLEMENTAL LIFE 920-0000-231.53-30 772.60
CHAPTER 13 TRUSTEE CASE #21-10696 920-0000-231.56-90 358.00
EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 680.00
EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 24,413.14
PAYROLL SUMMARY 920-0000-231.52-20 25,261.33
FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 94,602.46
PENSIONER'S P/R TAX 920-0000-231.50-10 200.00
PAYROLL SUMMARY 920-0000-231.50-10 (645.98)
PAYROLL SUMMARY 920-0000-231.50-10 84.95
PAYROLL SUMMARY 920-0000-231.50-10 205.39
PAYROLL SUMMARY 920-0000-231.50-10 355.64
PAYROLL SUMMARY 920-0000-231.50-10 92,781.41
FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 114,222.34
PAYROLL SUMMARY 920-0000-231.50-20 (1,184.06)
PAYROLL SUMMARY 920-0000-231.50-20 74.98
PAYROLL SUMMARY 920-0000-231.50-20 214.22
PAYROLL SUMMARY 920-0000-231.50-20 423.52
PAYROLL SUMMARY 920-0000-231.50-20 471.34
PAYROLL SUMMARY 920-0000-231.50-20 114,020.78
HRA VEBA PLAN PAYROLL SUMMARY 920-0000-231.52-60 3,200.00
HSA BANK EMPLOYEE CONTRIBUTIONS 920-0000-231.52-40 4,057.80
PAYROLL SUMMARY 920-0000-231.53-11 125.00
PAYROLL SUMMARY 920-0000-231.53-12 321.93
PAYROLL SUMMARY 920-0000-231.53-11 125.00
PAYROLL SUMMARY 920-0000-231.53-12 321.93
JOHN HANCOCK LIFE INSURANCE
CO
PAYROLL SUMMARY 920-0000-231.52-25 1,645.22
PAYROLL SUMMARY 920-0000-231.52-25 1,645.22
LEOFF PAYROLL SUMMARY 920-0000-231.51-21 35,471.90
MISSION SQUARE-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 30,201.44
PAYROLL SUMMARY 920-0000-231.52-10 (75.00)
PAYROLL SUMMARY 920-0000-231.52-10 75.00
PAYROLL SUMMARY 920-0000-231.52-10 29,885.64
OFFICE OF SUPPORT
ENFORCEMENT
PAYROLL SUMMARY 920-0000-231.56-20 1,116.83
PERS PAYROLL SUMMARY 920-0000-231.51-10 943.38
Page 17 of 18 Sep 14, 2023 9:00:47 AMSeptember 19, 2023 E - 22
City of Port Angeles
City Council Expenditure Report
Between Aug 19, 2023 and Sep 8, 2023
Vendor Description Account Number Amount
PERS PAYROLL SUMMARY 920-0000-231.51-11 16,715.10
PAYROLL SUMMARY 920-0000-231.51-12 92,316.12
TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 2,424.00
PAYROLL SUMMARY 920-0000-231.54-10 2,424.00
UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 160.00
WSCFF/EMPLOYEE BENEFIT
TRUST
PAYROLL SUMMARY 920-0000-231.53-20 5,200.00
Division Total:$695,612.57
Department Total:$695,612.57
Payroll Clearing Fund Total:$695,612.57
Total for Checks Dated Between Aug 19, 2023 and Sep 8, 2023 $4,743,726.67
Page 18 of 18 Sep 14, 2023 9:00:47 AMSeptember 19, 2023 E - 23
Date: September 19, 2023
To: City Council
From: Nathan West, City Manager
William Bloor, City Attorney
Subject: Information Sharing Agreement – Harbor Cleanup
Background / Analysis: In 2012, the Washington State Department of Ecology (DOE) informed the
City that it is one of several potentially liable parties under the State’s Model Toxics Control Act
(MTCA) for some portion of the contamination in the Western Port Angeles Harbor (WPAH) site. Six
PLPs have been engaged in the regulatory process to investigate and develop a suitable remedial plan for
the WPAH site. They have shared in the costs of that work.
In 2019, four of the PLPs entered into a mediation agreement to negotiate an allocation of past and future
site costs. As part of that mediation process, the parties created a document repository, which was used to
share and store mediation submissions and relevant historical records to facilitate negotiations among the
parties. The City and other parties expended significant time and effort collecting and reviewing records
for the database. The records in that database may become inaccessible in the foreseeable future when one
or more parties withdraw from the existing mediation agreement, as the agreement requires destruction of
records upon withdrawal.
The City, Port of Port Angeles, and Georgia-Pacific—three of the mediation participants—have drafted
an Information Sharing Agreement to transfer their documents from the existing document repository to a
new database to facilitate possible information sharing in a future mediation, litigation, or other process.
The agreement will allow the use or disclosure of nonprivileged, nonconfidential historical records that
Summary: Under a 2019 mediation agreement, the City previously participated in an alternative
dispute resolution process to negotiate the resolution of certain environmental liabilities at the
Western Port Angeles Harbor cleanup site. That process ultimately proved unsuccessful, but the
mediation agreement remains in effect.
As part of that mediation process, the parties created a document repository, which was used to share
and store mediation submissions and relevant historical records to facilitate negotiations among the
parties. The City, Port of Port Angeles, and Georgia-Pacific—three of the mediation participants—
wish to transfer their documents from the existing document repository to a new database to facilitate
possible information sharing in a future mediation, litigation, or other process. The parties have
drafted an Information Sharing Agreement for this purpose.
Funding: We expect the costs associated with this agreement will be paid by insurance.
Recommendation: 1) Authorize the City Manager to approve, sign, and execute on behalf of
the City the Information Sharing Agreement, and 2) authorize the City Manager to take other
actions as necessary and appropriate to effectuate the preservation of its documents and
information sharing among the parties, including any future modification or termination of the
agreement.
September 19, 2023 E - 24
the parties produced during the mediation process, while preserving the privilege and confidentiality of
other documents and communications exchanged during the mediation process.
Key Agreement Terms:
The parties (City, Port, and GP) agree to direct the host of the existing document repository to create a
new database to receive materials currently held in the parties’ files and to transfer the parties’ files to the
new database. The parties will share equally in the cost of maintaining the new database.
All privilege and confidentiality protections will continue to apply to mediation-created documents, and
only the parties will have access to the new database. Any party may use or disclose historical records
from the database without restriction in future mediation or litigation proceedings. However, the parties
may not disclose confidential mediation materials (prepared specifically for the mediation process) unless
all parties waive applicable privileges or a court orders disclosure.
Any party may add new materials to their folders as necessary for subsequent mediation or litigation
activities.
Assessment:
The City Attorney and outside counsel recommend approval and authorization to enter the agreement.
The agreement is a benefit to the City, which expended significant time, money, and effort to compile
relevant information. The agreement will reduce future duplication of effort, preserve a useful
informational resource, and facilitate future efforts to resolve liabilities at the WPAH site. This is an
efficient and cost-effective approach to document retention that will assist the City’s future preparation
for any Alternative Dispute Resolution (ADR) process or litigation.
September 19, 2023 E - 25
INFORMATION SHARING AGREEMENT FOR
WESTERN PORT ANGELES HARBOR, PORT ANGELES, WASHINGTON
This Information Sharing Agreement (“Information Agreement”) is made by and among
Georgia-Pacific LLC; the Port of Port Angeles; and the City of Port Angeles. All parties to
this Information Agreement shall be referred to individually as a “Party” and collectively as the
“Parties.” The Parties are among the signatories to the Mediation Process Agreement
(“Process Agreement”) of May 22, 2019, for the Western Port Angeles Harbor (“WPAH”)
sediment cleanup site (“Site”). The Parties gathered and shared information for purposes of
the Process Agreement. This Information Agreement is intended to ensure the Parties can
efficiently re-exchange that same information after withdrawal from the Process Agreement
while maintaining all privileges and confidentiality over the information.
I.RECITALS
A.Under the Process Agreement and the related Mediation Engagement Agreement
(“Engagement Agreement”) of May 10, 2019, the Parties and Owens-Corning engaged
in a mediation process to negotiate the resolution of certain environmental liabilities at
the WPAH Site (the “Mediation Process”). As part of the Mediation Process, the Parties
shared records and written submissions using a document repository created pursuant to
the Process Agreement and hosted by the third-party vendor Espy Case Solutions (the
“Document Repository”). Under the Process Agreement, a withdrawing party must
“destroy” information received in the Mediation Process.
B.Because the Parties may withdraw from the Process Agreement, but desire to facilitate
possible future information sharing related to future mediation, litigation or other
processes, the Parties wish to create a new digital information database into which
information provided by the Parties to the Document Repository can be copied to allow
the use and/or disclosure of nonprivileged, nonconfidential historical records that the
Parties produced during the Mediation Process (i.e., “Historical Records” as defined
below) in future mediation and/or litigation proceedings, while still preserving the
privilege and confidentiality of other documents and communications exchanged during
the Mediation Process (i.e. “Confidential Mediation Materials” as defined below).
C.No Party intends, by virtue of this Information Agreement, to waive any privilege or
confidentiality protections applicable to information shared in the Mediation Process.
II. AGREEMENT
1.The Parties agree to direct Espy Case Solutions to create a new database (“New
Database”) to receive materials currently held in the Parties’ folders in the Document
Repository and to share equally in the cost of the New Database. Espy shall be directed
to establish folders for each of the Parties in the New Database to receive the materials
and upon email notice from the Parties to delete the materials from each Party’s existing
September 19, 2023 E - 26
folder. All privilege and confidentiality protections shall survive deletion of materials
from the Party folders and/or Document Repository. Only the Parties shall have access
to the New Database.
2. The New Database shall be comprised only of materials originally uploaded to the
Document Repository by the Parties. Upon subsequent agreement of the Parties, any
Party may add new materials to their folders as necessary for subsequent mediation or
litigation activities. No materials uploaded to the Document Repository by Owens-
Corning shall be copied to the New Database.
3. The Parties herby adopt by reference the privilege and confidentiality provisions of
Section 6.1 of the Process Agreement, which incorporates by reference Section 6 of the
Engagement Agreement, except that the provisions governing use and/or disclosure of
materials exchanged during the Mediation Process shall be modified as follows:
a. Any Party may use or disclose “Historical Records” without restriction in future
mediation or litigation proceedings. Historical Records are documents disclosed
by the Parties during the Mediation Process and contained in the Document
Repository, but not prepared specifically for the Mediation Process. The Parties
agree that Historical Records shall not be treated as privileged or confidential
under either this Information Agreement or the confidentiality provisions of
Section 6 of the Engagement Agreement. Any disclosure by a Party of such
Historical Records shall not be deemed to waive any privilege or confidentiality
for any other records or documents.
b. The Parties may not disclose “Confidential Mediation Materials” to any non-
Party unless (1) all Parties waive the privilege and confidentiality protections that
apply to the Materials, or (2) a court of competent jurisdiction orders the
disclosure. Confidential Mediation Materials are privileged and confidential
materials prepared specifically for the Mediation Process, and include any
documents or communications submitted to the Mediator or exchanged among
the Parties for purposes of mediation.
c. Any Party that receives a request or demand for disclosure of any documents
exchanged pursuant to the Process Agreement—whether by subpoena, Public
Records Act request pursuant to RCW 42.56, or otherwise (“Disclosure
Demand”)—shall give written notification to the other Parties of the Disclosure
Demand. For Disclosure Demands made under RCW 42.56, such notice shall be
provided within 15 business days of receiving the Disclosure Demand. For all
other Disclosure Demands, such notice shall be provided within two business
days of receiving the Disclosure Demand. Written notification shall include a
copy of the Disclosure Demand.
September 19, 2023 E - 27
d. Any Party receiving a Disclosure Demand shall take action to ensure that
Confidential Mediation Materials are kept confidential and privileged and are not
disclosed to a non-Party, including by objecting to the disclosure based on
confidentiality and privilege (or, for public disclosure requests, on any grounds
that in the legal judgment of the Party to whom the request is directed are
available under Chapter 42.56 RCW or other applicable law), seeking an order for
protection from disclosure, and/or affording the other Parties a reasonable
opportunity to intervene or otherwise seek relief preventing the disclosure.
e. If a Party receiving a Disclosure Demand intends to produce any materials
originally disclosed by another Party during the Mediation Process to any non-
Party, the Party receiving the Disclosure Demand shall provide to the Party that
originally produced the materials a copy of the materials it intends to disclose at
least 10 business days prior to disclosure. Where the time for disclosure of
materials covered by this section is 14 days or less, the Party receiving the
Disclosure Demand shall provide the documents it intends to disclose as soon as
reasonably practicable.
4. The Parties may terminate maintenance and use of the New Database by mutual
agreement of the Parties in writing. For purposes of this provision, such an agreement
may be carried out by the Parties’ counsel in writing, without the need for formal
execution of an amendment of this Information Agreement. All privilege and
confidentiality protections shall survive termination of the New Database.
5. Nothing in this Information Agreement shall be construed to waive any privilege,
confidentiality, or evidentiary protections applicable to communications or documents
shared by any Party with the Mediator or with other Parties.
6. This Information Agreement will become final and deemed effective once authorized
signatories for all Parties have executed it.
7. Except as provided in Section 4 of this Information Agreement, any amendments to this
Information Agreement must be in writing and must be signed by all Parties.
8. The provisions of this Information Agreement will apply to and be binding upon each
Party, its officers, directors, agents, employees, counsel, consultants, successors, and
assigns and any person acting on its behalf.
9. The interpretation and enforcement of this Information Agreement will be governed by
the laws of the State of Washington; and venue will be in King County Superior Court.
10. This Information Agreement may be executed in one or more counterparts, each of which
will be deemed an original, but all of which will constitute one instrument.
September 19, 2023 E - 28
11. If any term or provision of this Information Agreement is determined to be illegal or
unenforceable, all other terms and provisions will remain effective and will be enforced
to the full extent permitted by law.
12. Each of the undersigned Party representatives attests that he or she is authorized to
execute and bind that Party to this Information Agreement. By signature below, each
representative acknowledges that the Party has read, understood, and agreed to be bound
by this Information Agreement.
Name of Participant: City of Port Angeles
Signature:
Printed Name:
Title: Date:
Name of Participant: Georgia-Pacific LLC
Signature:
Printed Name:
Title: Date:
Name of Participant: Port of Port Angeles
Signature:
Printed Name:
Title: Date:
September 19, 2023 E - 29
Date: September 19, 2023
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: Vehicle Purchase – Replacement of Wastewater Division Pickup #4600
Background / Analysis: The Wastewater Division vehicle #4600 is 19 years old and has over 106,000
miles. It is necessary to replace vehicle #4600 as it has reached the end of its useful service life. Vehicle
#4600 is utilized by Wastewater Treatment Plant personnel and serves as the on call take home vehicle.
The replacement vehicle will be a 2023 Ford F150 Hybrid 4x4 pickup truck. The design of this vehicle
furthers the City’s efforts to streamline the fleet and meet the green fleet requirements. The addition of 4-
wheel drive to the unit will allow personnel to access work sites during severe weather situations.
This action was originally brought to City Council on September 5, 2023, and received approval to
purchase. When Staff entered the purchase portal to procure this vehicle, they were advised that the
manufacturer is currently offering the Hybrid Engine model in the crew cab configuration only, rather
than the standard cab option approved by Council on September 5th, and all other available models are
gasoline fueled.
Summary: Wastewater vehicle #4600, a 2004 GMC Sierra 1500 Pickup, is recommended for
replacement in 2023, as it has reached the end of its useful service life. The replacement of this vehicle
was approved by Council on September 5th and due to limitations of available vehicles it is necessary to
return this to Council for approval of a different replacement vehicle. Through the City’s membership
with the Washington State Purchasing Cooperative, participating vendor Bud Clary Ford of Longview,
WA was chosen from the cooperative vendors list, contract #05916.
Funding: This vehicle replacement is identified in the 2023 budget (501-7630-594-6410) through the
approved 2023-2028 Equipment Services Capital Facilities Plan in the amount of $40,700. A budget
amendment in the amount of $17,541.51 will be required to complete this purchase.
Recommendation:
1. Rescind the September 5, 2023, motion that authorized purchase of a replacement of Vehicle
#4600;
2. Accept the bid from Bud Clary Ford, to sell to the City a new Wastewater Division Service Truck
for the amount of $58,241.51, including tax and accessories,
3. Authorize the City Manager to approve and execute an agreement to purchase a new Wastewater
Division Service Truck using the bid supplied by Bud Clary Ford and authorize the City Manager
to make minor modifications to the purchase contract if necessary; and
4. Authorize the City Manager to surplus vehicle #4600, and to dispose of that vehicle in a
commercially reasonable manner upon addition of the new vehicle to the City fleet.
September 19, 2023 E - 30
Staff strongly feels that in keeping with the City’s Climate Resiliency Plan and our desire to make our
fleet as climate friendly as possible that the Hybrid Engine is the most responsible path forward for this
procurement. The increased cost for this vehicle replacement, as compared to the vehicle approved on
September 5th, is $9,035.88, which exceeds the City Manager’s authority to make minor modifications.
As a result, Staff is returning this item to Council for approval. This change will require a budget
amendment in the amount of $17,541.51.
Funding Overview:
This vehicle replacement is identified in the 2023 budget (501-7630-594-6410), and through the approved
2023-2028 Equipment Services Capital Facilities Plan, including applicable tax and accessories. Due to
significant cost increases, this replacement will require a budget amendment of $17,541.51. Pricing from
the Washington State Purchasing Cooperative contract is summarized below:
New Vehicle Type Vehicle Budget WSPC Bid Accessories Replacing Vehicle
2023 Ford F150
4X4 Truck
$40,700.00 $54,741.51 $3,500.00 #4600, 2004 GMC Sierra 1500
Pick-up Truck
Total Cost $58,241.51
September 19, 2023 E - 31
Date: September 19, 2023
To: City Council
From: Sarina Carrizosa, Finance Director
Subject: Agreement with DebtBook for Software Services
Background / Analysis: In the last year City Staff piloted a software program, DebtBook, capable of
calculating the complex nature of the GASB 87 standard for leases. This GASB standard was introduced
by the GASB Board as a requirement for reporting in financial statements starting with the fiscal year
after June 15, 2021. As a result, the City first implemented this standard in the 2022 Annual
Comprehensive Financial Statements (ACFR). The GASB 87 standard requires the tracking and
calculation of City liability or asset in regard to leases Citywide including leases that are capital in nature.
The calculations for this standard were completed with the utilization of the DebtBook software which
significantly reduced the amount of Staff time required for implementation. In addition, in the 2023
ACFR the GASB 96 standard for IT subscriptions will be required. This calculation and reporting are
similar to the that of the GASB 87 standard for Citywide leases. Additionally, failure to complete these
calculations in the City’s ACFR will result in a finding for non-compliance of the GASB standards.
Presently, Staffing capacity does not allow for the calculation of this standard in a timely manner in order
to meet audit requirements at year-end. Staff found the DebtBook software to be efficient and accurate
when completing the calculations relative to GASB 87 and as a result Staff is recommending the
agreement with DebtBook be continued.
Funding Overview: Funding in the amount of $12,000 is available in the Finance Department’s 2024
Budget.
Attached: Agreement with DebtBook for Software Services
Summary: In Summer of 2022, the City piloted a software program, DebtBook, that allowed City Staff
to implement the Governmental Accounting Standards Board (GASB) 87 and 96 standards relative to
leases Citywide including leases for IT services and software. These GASB standards are time consuming
with complex calculations. Current Staff capacity does not allow for the implementation of this GASB
requirement internally at this time. Utilization of the DebtBook software significantly reduced the time
required to calculated and implement this standard with accuracy and ease. Staff is now recommending a
continued contract with DebtBook for these services.
Funding: Funding in the amount of $12,000 is available in the Finance Department’s 2023 Budget.
Recommendation: Authorize the City Manager to sign the agreement with DebtBook in an amount
not to exceed $12,000.00 and to make minor modifications as necessary.
September 19, 2023 E - 32
September 2022 Form
RENEWAL ORDER FORM
Fifth Asset, Inc., d/b/a DebtBook (“DebtBook”) is pleased to provide Port Angeles, WA (“Customer”) with the
Services subject to the terms established in this Order Form, including DebtBook’s Price Quote attached as
Exhibit A and incorporated herein by this reference (the “DebtBook Quote”).
On and after the Effective Date listed below, this Order Form supersedes and replaces the Order Form
previously executed and delivered by DebtBook and the Customer (the “Original Order Form”). This Order Form
may be modified or replaced from time to time by a subsequent Order Form duly executed and delivered by
each party in connection with any Renewal Term.
The Services are subject to DebtBook’s General Terms & Conditions, which were provided to Customer in
connection with the execution and delivery of the Original Order Form (the “Terms & Conditions”), and the
Incorporated Documents referenced in the Terms & Conditions. Each capitalized term used but not defined in
this Order Form has the meaning given in the Terms & Conditions.
Order Form Details
Effective Date: 7/14/2023 Billing Frequency: Annually
Initial Term End Date: 7/13/2024 Payment Terms: Net 30
Initial Pricing Tier: Tier 2 See the DebtBook Quote for more details
Services. Subject to the terms described in this Order Form, DebtBook will grant Customer access to the
Application Services during the Initial Term described above and, if applicable, each subsequent Renewal Term.
As part of the onboarding process, DebtBook will provide Customer with the Onboarding Services and, if
requested, the Implementation Services. DebtBook will also provide Customer with the Support Services
throughout the Term.
Fees. DebtBook will charge Customer (1) a recurring Subscription Fee for Customer’s access to the Onboarding
Services, the Application Services, and the Support Services and (2) if applicable, an Implementation Fee for
the Implementation Services, in each case as set forth in the DebtBook Quote and this Order Form.
Generally, DebtBook sets Fees using its standard pricing schedule for the Services based on the Customer’s
applicable Pricing Tier, which is based on the total number and amount of the Customer’s Application
Obligations at the time of determination. DebtBook’s current pricing schedule and Pricing Tiers are set forth in
the DebtBook Quote, which will remain in effect with respect to Customer throughout the Initial Term.
The Initial Pricing Tier indicated above is based on Customer’s good faith estimate of its Application Obligations
as of the Effective Date. The Subscription Fees to be charged as provided in the DebtBook Quote will not change
during the Initial Term, regardless of any change to the actual number or amount of the Customer’s Application
Obligations during the Initial Term.
Implementation Services. At Customer’s request, DebtBook will provide Implementation Services to Customer
for a 12-month period, with each such period beginning, if applicable, on the Effective Date and on each
anniversary of the Effective Date thereafter (each, an “Implementation Period”). Customer may request
Implementation Services at any time during the Term.
If Implementation Services are requested for any Implementation Period, then the Implementation Fee will be
based on the aggregate number and amount of the Customer’s Application Obligations at the beginning of
such Implementation Period. The Implementation Fee will be due and payable at the later of (1) the beginning
of the applicable Implementation Period or (2) the date on which Customer requests Implementation Services
for such Implementation Period, and will entitle Customer, in each case, to Implementation Services at the
applicable Pricing Tier through the end of the Implementation Period then in effect.
For any Implementation Period, if the total number or amount of Customer’s Application Obligations
implemented causes Customer’s applicable Pricing Tier to increase, then DebtBook will charge Customer an
additional Implementation Fee such that the total Implementation Fee charged for such Implementation
Period equals the Implementation Fee applicable to the increased Pricing Tier as set forth in the DebtBook
Quote.
September 19, 2023 E - 33
September 2022 Form
Billing. Unless otherwise provided in the Order Form or the Customer Terms, all Fees will be due and payable
in advance on the terms indicated above, and each invoice will be emailed to the Customer’s billing contact
indicated below.
Renewal Term. The Agreement is subject to renewal on the terms set forth in the Terms & Conditions. The
Pricing Tier applicable for each Renewal Term will be determined based on the aggregate number and amount
of the Customer’s Application Obligations at the time of renewal.
Termination. The Agreement is subject to early termination on the terms set forth in the Terms & Conditions.
Entire Agreement. By executing this Order Form, each party agrees to be bound by this Order Form, the Terms
& Conditions, the Incorporated Documents, and any Customer Terms.
This Order Form, the Customer Terms, the Terms & Conditions, and the Incorporated Documents constitute the
complete “Agreement” between the parties and supersede any prior discussion or representations regarding
the Customer’s purchase and use of the Services.
Intellectual Property. Except for the limited rights and licenses expressly granted to Customer under this Order
Form and the Terms & Conditions, nothing in the Agreement grants to Customer or any third party any
intellectual property rights or other right, title, or interest in or to the DebtBook IP.
Important Disclaimers & Limitations. EXCEPT FOR THE WARRANTIES SET FORTH IN THE TERMS &
CONDITIONS, DEBTBOOK IP IS PROVIDED “AS IS,” AND DEBTBOOK DISCLAIMS ALL WARRANTIES, WHETHER
EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING ALL IMPLIED WARRANTIES OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT AND ALL
WARRANTIES ARISING FROM COURSE OF DEALING, USAGE, OR TRADE PRACTICE. IN ADDITION, TO THE
EXTENT PERMITTED BY APPLICABLE LAW, THE PARTIES’ LIABILITIES UNDER THE AGREEMENT ARE LIMITED
AS SET FORTH IN THE TERMS & CONDITIONS.
Notices. Any Notice delivered under the Agreement will be delivered to the address below each party’s
signature below.
September 19, 2023 E - 34
September 2022 Form
Authority; Execution. Each of the undersigned represents that they are authorized to (1) execute and deliver
this Order Form on behalf of their respective party and (2) bind their respective party to the terms of the
Agreement. This Order Form and any other documents executed and delivered in connection with the
Agreement may be executed in counterparts, each of which is deemed an original, but all of which together
are deemed to be one and the same agreement. To the extent permitted by applicable law, electronic
signatures may be used for the purpose of executing the Order Form by email or other electronic means. Any
document delivered electronically and accepted is deemed to be “in writing” to the same extent and with the
same effect as if the document had been signed manually.
FIFTH ASSET, INC., D/B/A DEBTBOOK
By:
Name: Tyler Traudt
Title: CEO
PORT ANGELES, WA
By:
Name:
Title:
Notice Address
PO Box 667950
Charlotte, NC 28266
Attention: Chief Executive Officer
account-management@debtbook.com
Notice Address
321 E 5th Street
Port Angeles, WA 98362
Attention: Sarina Carrizosa
scarrizo@cityofpa.us
Billing Contact
Same as above
September 19, 2023 E - 35
September 2022 Form
Exhibit A
DebtBook Quote
[See attached.]
September 19, 2023 E - 36
8/1/2023
DebtBook Quote
Port Angeles, WA
321 E 5th St.
Port Angeles, WA 98362
Sarina Carrizosa
Finance Director
scarrizo@cityofpa.us
360.417.4601
Prepared By:
DebtBook
Tyler Hunt
Customer Success Manager
tyler.hunt@debtbook.com
Notice Address:
PO Box 667950
Charlotte, NC 28266
Products & Services
Description Qty Annual Fee Discount Total
Implementation Charge: Tier 2
This represents the cost of our Premium GASB 96
Implementation process for your organization.
Subscription Charge: Tier 2
This represents the annual subscription charge your
organization pays for access to the DebtBook
platform. There are no additional charges - this covers
unlimited users, external sharing, support and training.
1
1
$2,000
Year 1
$13,000
Year 1
$2,000
$1,000
$0
Year 1 Cost
$12,000
Year 1 Cost
Total 1 Year Renewal Cost with Implementation: $12,000
1
September 19, 2023 E - 37
Date: September 19, 2023
To: City Council
From: Nathan A. West, City Manager
Sarina Carrizosa, Finance Director
Subject: Transportation Benefit District Tax Increase Ordinance
Background / Analysis: Council conducted a first reading of the ordinance increasing the
Transportation Benefit District (TBD) to 3/10 of 1.0% on September 5, 2023. During this meeting there
were no follow-up items requested from Council. This is the second reading and adoption of the
ordinance authorizing the 0.1% increase to TBD tax.
The TBD revenue option was selected as it would not place the burden of collection solely on Port
Angeles residents and business owners and will enable visitors of Port Angeles to contribute to the streets
that are utilized during their stay. While the increased sales tax collection would spread costs to all
residents, business owners and visitors if this tax increase were not approved the City has limited other
options available to support transportation and street operation needs. In addition, other options would
place the burden of collection directly onto City residents through mechanisms such as a property tax levy
increase. It is estimated average yearly costs to household residents for an additional 1/10 of 1.0% TBD
sales tax would be $18.90. Whereas total collection of the same estimated tax amount of $509,100
through a property tax levy would increase average household costs approximately $51.00 per year. The
increase to TBD sales tax would net a yearly savings of $32.10 to City residents as compared to other
revenue options available to the City.
In addition, increasing the collection of TBD tax to the maximum allowable 0.3% per State law will
demonstrate that the City has taken every measure available to resolve the growing transportation
improvement needs in the City in order to seek additional funding opportunities through State or federal
grants. The TBD funds can also serve as a grant match if needed when seeking other funding options.
Summary: As part of City Council’s discussion at the April 24, 2023 work session regarding the City’s
Strategic Plan Council considered new revenue options that may be utilized to sustainably balance the
City’s budget. One of the options selected by Council was the increase of Transportation Benefit District
(TBD) tax from 2/10 of 1.0% to 3/10 of 1.0%. This option is the most timely option available to the City
to balance the 2024 Budget. Due to legislative changes that occurred in 2022 Council may pass this tax
increase as a Councilmanic ordinance. This revenue may only be used for projects in the Transportation
Improvement Plan for street improvements and operation costs of the Street department. Council
conducted a first reading of this ordinance at the September 5, 2023 meeting.
Funding: An increase to collection of TBD tax in the amount of 0.1% would collect an estimated
$509,100.
Recommendation: 1) Conduct the second reading of the ordinance authorizing the 0.1% increase to
Transportation Benefit Improvement sales tax and adopt the ordinance, and 2) direct staff to provide the
necessary information to Department of Revenue for implementation of this tax effective January 1,
2024.
September 19, 2023 G - 1
Council discussion of additional revenue options has been a key element to the City’s long-term planning.
During the last year, the need for additional revenue has been particularly prevalent as the City utilized
excess fund balance in the General Fund to balance the 2023 Budget in order to maintain services and
allow for a thorough discussion of available revenue options with Council. At the July 18th Council
meeting staff provided options to Council to move the TBD tax forward at this meeting Council elected to
move forward with a councilmanic approval of the TBD tax increase. This ordinance would then need to
be filed with the Department of Revenue (DOR) no later than 75 days from the intended collection start
date. This date is October 18th if collection is intended for January 1, 2024.
The authority to collect this tax is included in RCW 36.73.065(4)(a)(v). A 0.2% TBD tax was
overwhelmingly approved by voters in 2017 with collection starting in 2018. The collection of TBD tax
revenue is limited to use for capital projects in the Transportation Improvement Plan and may also be
used for construction, maintenance, and operation costs as outlined in RCW 36.73. The 0.2% collection
rate that is currently occurring is used solely for capital projects for street improvements. Staff is
recommending that the additional 1/10 of 1.0% be used to offset increasing costs for street operations and
maintenance. It is estimated that revenue collection for the 1/10 of 1.0% increase would be $509,100 in
2024.
Staff is recommending Council adopt the ordinance authorizing the 0.1% increase to Transportation
Benefit Improvement sales tax and direct staff to provide the necessary information to Department of
Revenue for implementation of this tax effective January 1, 2024.
Funding Overview: An increase to collection of TBD tax in the amount of 0.1% would collect an
estimated $509,100.
Attachment: Ordinance authorizing the increase of 0.1% to the Transportation Benefit District sales
tax.
September 19, 2023 G - 2
1
ORDINANCE NO. __________
AN ORDINANCE of the City of Port Angeles, Washington, imposing an
additional sales and use tax of one-tenth of one percent within the
boundaries of the Port Angeles Transportation Benefit District for the
purpose of financing the costs associated with transportation
improvements in the district.
WHEREAS, the City of Port Angeles (the “City”) approved Ordinance No. 3578 on April
4, 2017, establishing the Port Angeles Transportation Benefit District (“TBD”) of the City of Port
Angeles (the “District”) pursuant to Chapter 36.73 RCW; and
WHEREAS, pursuant to PAMC 11.20, the City Council is the governing body of the TBD;
and
WHEREAS, the City does not currently have sufficient funds with which to pay for needed
transportation capital improvements, including, but not limited to, improvements that are identified
as necessary in the City’s Six-Year Transportation Improvement Plan; and
WHEREAS, a sales and use tax of two-tenths of one percent (0.2%) was authorized in 2017
by a favorable vote of the qualified electors; and
WHEREAS, the District now is authorized pursuant to RCW 36.73.040(4)(a)(v) to impose
a sales and use tax in accordance with RCW 82.14.0455 in an amount not exceeding three-tenths
of one percent (0.3%) for a period of ten (10) years upon a favorable vote of the qualified electors
within the District for the purpose of financing certain transportation improvements; and
WHEREAS, the City has identified a sales and use tax imposed in accordance with RCW
82.14.0455 as a funding source available to the District; and
WHEREAS, a sales and use tax will apply to all persons who shop and thereby use the roads
in the City and not just to City residents; and
WHEREAS, revenues from a sales and use tax will be used to fund transportation
improvements in the District as identified in the City’s Six-Year Transportation Improvement Plan
September 19, 2023 G - 3
2
which include the preservation, maintenance, and operation of existing transportation infrastructure
of the City as well as support operations and maintenance of the Street Department; and
NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS
FOLLOWS:
Section 1. The City Council finds that it is in the best interest of the City and District to impose
a sales and use tax of one tenth one percent (0.1%) pursuant to RCW 36.73.040(3)(a), RCW
36.73.65(4)(v), and RCW 82.14.0455 for the purpose of raising revenue to acquire, invest in,
construct, improve, provide, operate, preserve, maintain and/or fund transportation improvements
in the District, and to impose such sales and use tax. The sales and use tax shall be imposed for a
period not exceeding ten (10) years. The tax shall be in addition to any other taxes authorized by
law and shall be collected from those persons who are taxable by the state under chapters 82.08 and
82.12 of the Revised Code of Washington, as amended, upon the occurrence of any taxable event
within the boundaries of the City of Port Angeles Transportation Benefit District which is
conterminous with the City of Port Angeles City Limits.
Description of transportation improvements.
The revenues from a sales and use tax may be used to acquire, invest in, construct, improve, provide,
operate, preserve, maintain and/or fund the following described transportation improvement:
A. Projects in the District identified in the City of Port Angeles’ Six-Year Transportation
Improvement Plan;
B. Expanded projects identified in accordance with section 36.73.160 RCW.
The cost of all construction, maintenance, preservation, operation, design, engineering,
construction management, financial, legal and other consulting services, inspection and testing,
administrative and relocation expenses, and other costs incurred in connection with the foregoing
September 19, 2023 G - 4
3
described transportation benefit district projects shall be deemed to be part of the transportation
improvements.
Section 2. – Notice to Department of Revenue
The Clerk is instructed to submit this Ordinance to the Washington Department of Revenue (DOR),
and to direct DOR to take all steps necessary to immediate implement and collect the tax imposed
by this Ordinance.
Section 3. - Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to,
the correction of the scrivener’s/clerical errors, references to other local, state, or federal laws, codes,
rules or regulations, or ordinance numbering, section/subsection numbers and any references thereto.
Section 4. - Severability. If any provisions of this Ordinance, or its application to any person or
circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the
Ordinance to other persons or circumstances, is not affected.
Section 5. - Effective Date. This Ordinance, being an exercise of a power specifically delegated to
the City legislative body, is not subject to referendum. This ordinance shall take effect on the ___
day of _____, 20__.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council
held on the _____ day of ___________, 2023.
_______________________
Kate Dexter, Mayor
APPROVED AS TO FORM:
_____________________________
William E. Bloor, City Attorney
ATTEST:
_____________________________
Kari Martinez-Bailey, City Clerk
September 19, 2023 G - 5
Date: September 5, 2023
To: City Council
From: Nathan A. West, City Manager
Abbi Fountain, Human Resources Manager
Subject: Management, Administrative and Non-Represented Personnel Vacation Accrual
Restructure
Background / Analysis: The Management, Administrative and Non-Represented Personnel consists
of approximately 43 employees. These employees are spread throughout each department of the City
organization. These consist of mid-level managers, administrative and other personnel not represented by
a union, and the Department Directors, the Assistant City Manager and the City Manager.
The current vacation accrual schedule for this group has been in effect for several years. In recent
negotiations, union represented staff have re-structured their vacation accruals to recognize an
advancement in the number of hours accrued per year instead of waiting five years to increase to the next
tier. Typically, the Management, Administrative and Non-Represented Personnel benefits stay in line
with those of the represented employees to ensure equity. This is especially important for internal
promotions and succession planning to management level positions. With the recent changes to the
vacation structure for other bargaining groups after ten years of service, represented staff are accruing
more vacation time than the Management, Administrative and Non-Represented employees.
Management positions are becoming more and more difficult to recruit and fill. The City’s salaries for
management employees are low compared with other cities. It is nearly comparable with the earnings of
many of the City’s union employees, and over time the benefits given to union employees are
approaching those given to the management group. All these factors create little incentive for employees
to want to advance to management positions, which require more hours of work for comparable pay and
more responsibilities and stress. The same factors make it difficult to recruit new employees from outside
the organization.
One change the City can make incentivizing staff to promote to management positions is to ensure
benefits are, at the least, equal to union represented employees. For this reason, staff is recommending
restructuring the vacation accrual rate to a similar structure as represented staff. Currently for this group,
vacation accrual begins at eighty-eight (88) hours per year and is advanced after two years, and then every
Summary: Recognizing the need to maintain parity with represented staff and incentivize succession
planning and internal promotions, staff is proposing a restructure to the current Management,
Administrative and Non-Represented personnel vacation accrual schedule.
Funding: The vacation restructure for the Management, Administrative and Non-represented group will
not incur any additional expenses to the City’s budget.
Recommendation: Conduct the 1st reading of the attached ordinance restructuring the Management,
Administrative and Non-Represented vacation schedule and adding a vacation bank for overtime-exempt
employees and authorize the City Manager to make minor modifications if necessary.
September 19, 2023 G - 6
five years after until twenty-one years of service. The proposed restructuring would begin at ninety-six
(96) hours per year and upon each year of service eight hours would be added. Additionally, staff would
continue to accrue an additional eight hours through thirty years of service. The proposed restructuring
allows for an employee to rollover their accruals from year to year . However, it does not change the
current terms of vacation cash out upon separation or retirement. Additionally, Department Directors, the
Assistant City Manager and the City Manager accrue leave time on a separate schedule and would not be
impacted by the vacation structure change.
Lastly, amongst this group are salaried employees who are overtime exempt. These are the mid to top
level managers who often work well over forty hours per week, attend meetings in the evenings and
events on the weekends. Many of the managers work outside of normal work hours and respond to
incidents or are on-call twenty-four hours a day. Overtime exempt employees do not earn overtime when
they work outside of their regular work schedule. Included in the proposal is an annual bank of forty (40)
hours for overtime exempt staff. This would be an annual contribution that must be used in the calendar
year, would not roll over from year to year, and would not be eligible for cash out upon separation.
Funding Overview: The vacation restructure for the Management, Administrative and Non-represented
group will not incur any additional expenses to the City’s budget.
Attachment: Ordinance restructuring the Management, Administrative and Non-represented vacation
accrual schedule and adding a vacation bank for overtime-exempt employees
September 19, 2023 G - 7
1
ORDINANCE NO. __________
AN ORDINANCE of the City of Port Angeles, Washington, amending the
Personnel Policy and Procedures Manual and repealing Ordinance 3471.
WHEREAS, the current vacation accrual schedule for this group has been in
effect for several years. In recent negotiations, union represented staff have re-structured
their vacation accruals to recognize an advancement in the number of hours accrued per
year instead of waiting five years to increase to the next tier. Typically, the Management,
Administrative and Non-Represented Personnel benefits stay in line with that of the
represented employees to ensure equity. This is especially important for internal
promotions and succession planning to management level positions. With the recent
changes to the vacation structure for other bargaining groups after ten years of service,
represented staff are accruing more vacation time than the Management, Administrative
and Non-Represented employees; and
WHEREAS, management positions are becoming more and more difficult to
recruit and fill. The City’s salaries for management employees is low compared with
other cities. It is nearly comparable with the earnings of many of the City’s union
employees, and over time the benefits given to union employees are approaching those
given to the management group. All these factors create little incentive for employees to
want to advance to management positions, which require more hours of work for
comparable pay and more responsibilities and stress. The same factors make it difficult
to recruit new employees from outside the organization; and
WHEREAS, one change the City can make incentivizing staff to promote to
management positions is to ensure benefits are, at the least, equal to union represented
employees.
September 19, 2023 G - 8
2
THE CITY COUNCI L OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN
AS FOLLOWS:
Section 1. Ordinance 3471 is hereby repealed.
Section 2. – Non-Codification. This Ordinance shall not be codified in the Port Angeles
Municipal Code.
Section 3. The vacation accrual schedule for those employees of the Management,
Administrative and Non-Represented Personnel group is hereby amended as follows: Beginning
January 1, 2024, those employees shall receive vacation allowance of ninety-six (96) hours per
year and upon each year of service eight hours will be added to the base allowance up to and
through thirty years of service. This vacation allowance will rollover and accumulate year to year.
However, it does not change the current terms of vacation cash out upon separation or retirement.
Additionally, Department Directors, the Assistant City Manager and the City Manager accrue
leave time on a separate schedule and would not be impacted by the vacation structure change.
Section 4. The Management, Administrative and Non-Represented Personnel include
employees who are overtime-exempt. Beginning January 1, 2024, these employees shall be
credited annually with a bank of 40 hours of paid leave. This is in addition to all other forms of
leave to which an employee may be entitled. This annual bank of leave must be used in the
calendar year, does not roll over from year to year, and would not be eligible for cash out upon
separation.
Section 5. The amendments recited in Sections 3 and 4 above, are contained in the revised
Schedule C entitled Management, Administrative and Non-represented Group Benefits, which is
attached hereto and hereby approved and adopted.
Section 6. - Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to,
the correction of the scrivener’s/clerical errors, references to other local, state, or federal laws, codes,
September 19, 2023 G - 9
3
rules or regulations, or ordinance numbering, section/subsection numbers and any references
thereto.
Section 7. - Severability. If any provisions of this Ordinance, or its application to any person
or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of
the Ordinance to other persons or circumstances, is not affected.
Section 8. - Effective Date. This Ordinance, being an exercise of a power specifically delegated to
the City legislative body, is not subject to referendum. This ordinance shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council
held on the _____ day of ___________, 2023.
_______________________
Kate Dexter, Mayor
APPROVED AS TO FORM:
_____________________________
William E. Bloor, City Attorney
ATTEST:
_____________________________
Kari Martinez-Bailey, City Clerk
September 19, 2023 G - 10
1
Schedule C
CITY OF PORT ANGELES
MANAGEMENT, ADMINISTRATIVE, AND NON-REPRESENTED PERSONNEL
BENEFIT PROGRAM
Section I – Goals and Policies Guiding Salary and Benefits to Keep and Attract a Strong
Management Team
Goals:
1. The City desires to recruit, retain and cultivate a dedicated, enthusiastic, hard
working, well qualified, and experienced workforce that can and will deliver
excellent services to the City and its citizens.
2. The City desires to promote a positive work environment that will stimulate
employee performance and dedication to quality municipal services.
3. The City’s policies for setting salaries and employment benefits should be fair,
consistent, objective, and remain fiscally responsible.
To achieve these goals, the City adopts the following Policies:
1. Employees who advance by internal promotion should receive salary and
benefits in parity with external hires.
2. The following principles shall guide the establishment of salaries and benefits for the
City's management group employees.
A. Managers are expected to provide innovation, creativity, and improved cost- saving
measures for the City, when possible. Their decisions involve substantial issues of
both personal and institutional legal liability. Significant consequences follow
from their decisions. The package of salary and benefits for the management
group should recognize their obligations and responsibilities.
B. The City will incorporate into its salary and benefit structure incentives to attract
and retain well-qualified managers.
C. The management salary and benefit structure should be periodically reviewed, to
ensure the City has competitive wages and benefits.
D. There should be internal parity in the salaries paid to employees in the
management group. Compensation should be based on the responsibilities,
expectations, and potential liability of a position relative to other positions
internall y.
September 19, 2023 G - 11
2
Schedule C
Section II – Retirement and Social Security Coverage
1. Social security – in accordance with laws established by U.S. Government.
2. State retirement program – in accordance with provisions of Public Employees
Retirement System and Law Enforcement Officers and Firefighters Retirement
System, as established by the Washington State Legislature.
Section III – Holidays
In accordance with the statutes established by the Washington State Legislature, holidays shall be
as listed below:
New Years Day January 1st
Martin Luther King’s Birthday Third Monday in January
President’s Day Third Monday in February
Memorial Day Last Monday in May
Juneteenth June 19th
Independence Day July 4th
Labor Day First Monday in September
Veteran’s Day November 11th
Thanksgiving Day Fourth Thursday in November
Day after Thanksgiving Fourth Friday in November
Christmas Day December 25th
2 Floating Holidays As scheduled
Employees hired starting January 1st through June 30th, shall receive two floating holidays;
employees hired starting July 1st through December 31st, shall receive one floating holiday.
Section IV – Leave Policies
1. Leave policies for City Manager and Department Directors:
A. Positions entitled to leave privileges set forth in this subsection:
City Manager
Assistant City Manager/Director of Community Services
Public Works & Utilities Director
Finance Director
Fire Chief
Police Chief
City Attorney
Parks and Recreation Director
B. Each Department Director and City Manager shall receive general leave for each
month of service in each 12-month period, to be accrued and used within the
guidelines below:
September 19, 2023 G - 12
3
Schedule C
Years of Service Accrual – Hours per
Year
Accrual – Hours per
Pay Period
0 thru 10 years 240 hours/year 9.23 hours/pay period
11 thru 15 years 264 hours per year 10.15 hours/pay period
16 thru 20 years 304 hours/year 11.69 hours/pay period
21+ years 344 hours/year 13.23 hours/pay period
1. It is to be used for vacation, sick leave or other personal leave requirements;
2. As to City Manager and Department Directors who are employed by and
continue to be employed by the City on the effective date of amendment,
accumulation shall be unlimited, but at time of separation from City
employment, payoff is limited to 100% for the first 960 hours accumulated
and 25% for hours accrued beyond this amount; and as to City Managers
and Department Directors who are employed by the City after the effective
date of this amendment, accumulation shall be unlimited, but at time of
separation from City employment, payoff is limited to 100% for the first 480
hours accumulated and 25% for hours accrued beyond this amount;
3. Department Directors are not required to take leave; however the City
Manager may exercise his/her authority to direct a Department Director to
take vacation when he/she feels such time off is necessary for the benefit of
the City or the employee;
4. All time off shall be scheduled by the employee with the advanced approval
of the City Manager, except when it may interfere with operational functions
of the City demanding the employee’s service or knowledge;
It is the responsibility of the Department Director to use accumulated general leave in a
prudent manner.
2. Leave policies for other than City Manager and Department Director employees in the
Management, Administrative, Technical and Confidential Clerical Group:
September 19, 2023 G - 13
4
Schedule C
A.
Year
Hours/pay
period
Annual
Hours Days/year
1 3.69 96.00 12.00
2 4.00 104.06 13.01
3 4.31 112.12 14.02
4 4.62 120.18 15.02
5 4.93 128.24 16.03
6 5.24 136.30 17.04
7 5.55 144.36 18.05
8 5.86 152.42 19.05
9 6.17 160.48 20.06
10 6.48 168.54 21.07
11 6.79 176.60 22.08
12 7.10 184.66 23.08
13 7.41 192.72 24.09
14 7.72 200.78 25.10
15 8.03 208.84 26.11
16 8.34 216.90 27.11
17 8.65 224.96 28.12
18 8.96 233.02 29.13
19 9.27 241.08 30.14
20 9.58 249.14 31.14
21 9.89 257.20 32.15
22 10.20 265.26 33.16
23 10.51 273.32 34.17
24 10.82 281.38 35.17
25 11.13 289.44 36.18
26 11.44 297.50 37.19
27 11.75 305.56 38.20
28 12.06 313.62 39.20
29 12.37 321.68 40.21
30 12.68 329.74 41.22
1. Leave accredited for any month of service may be taken in any subsequent month,
providing such leave is approved by the Department Director.
2. Annual leave may be accumulated, provided the total does not exceed 480 hours. As to any
employees who, prior to the effective date of this amendment, had a total not to exceed 960,
September 19, 2023 G - 14
5
Schedule C
they may continue to accrue annual leave up to 960 hours.
3. Accrued vacation leave will be paid off in cash at the time of separation of City service as
long as the employee has completed the applicable probation period.
4. Sick leave shall be accrued and used in accordance with the guidelines set forth in the
City’s Personnel Policy and Procedures Manual, Section 7.01, with the following
exceptions:
a. Twenty-five percent (25%) of accumulated sick leave will be paid the
employee upon termination in good standing, retirement or death;
b. When an employee is injured on the job and there is time lost, he/she
shall go on industrial insurance as provided by the City. He/she may use
sick leave credits for pay equal to the difference between his/her regular
pay, less the amount of Workers Compensation pay. The portion of sick
leave paid will be deducted from accumulated sick leave. Employee
may use vacation leave if they have used all of their accrued sick leave.
5. The Management, Administrative and Non-Represented Personnel include employees who
are overtime exempt. Beginning January 1, 2024, these employees shall be credited
annually with a bank of 40 hours of paid leave. This is in addition to all other forms of
leave to which an employee may be entitled. This annual bank of leave must be used in the
calendar year, does not roll over from year to year, and would not be eligible for cash out
upon separation.
Section V – Other benefits
These benefits apply to the City Manager, Department Directors and other employees in the
Management, Administrative, Technical and Confidential Clerical Group:
1. Deferred compensation – The City shall make deferred compensation programs
available to employees and the City shall contribute 50% of the employee’s contribution
on a monthly basis, not to exceed 3% of monthly base salary. As to any employees who,
prior to the effective date of this amendment, were receiving deferred compensation
contributions from the City in the amount of $1,800 per year, the City shall continue
such contributions until the employee leaves City service or discontinues, or reduces,
the employee’s contributions.
2. Medical insurance program – The City will provide medical, dental and vision coverage
for regular full-time and regular part-time employees (50% or greater) and their eligible
dependents. Employees are required to pay 12.5% of the medical premium effective
January 1, 2013. Employees are eligible to opt out of medical coverage, however, they
must provide proof of other coverage.
3. Health Care Offset – So long as this group remains unrepresented, the City will provide
$50 per month to cover out of pocket expenses, not paid by the employee’s health
September 19, 2023 G - 15
6
Schedule C
insurance coverage.
4. Long-term disability – The City will provide long-term disability insurance for regular
full-time employees with a 90-day waiting period and income protection equal to
approximately 60% of monthly salary. The specific terms, conditions and eligibility
shall be governed by the insurance policy document.
5. Tuition reimbursement – Employees are eligible for full reimbursement of costs for tuition
and books for courses directly related to his/her job, provided that the employee has
gained advanced approval from his/her Department Director and the City Manager on the
appropriate request form prior to registration for the class. All employees requesting
reimbursement for tuition will be expected to meet the minimum standards for taking the
course and must complete the course with a passing grade of 2.5 grade point average or
better, on a 4.0 grade point average scale.
6. Employee assistance program – The City will provide this program for employees and
their eligible dependents.
7. Term life insurance – The City will provide this for regular employees in the amount of one
times the employee’s annual salary up to $50,000 maximum (rounded to nearest thousand).
Employees may purchase additional term life insurance by payroll deduction.
Section VI - Recruitment/Hiring/Retention Incentives that must be approved
by the City Manager, and may be used on a case by case basis, beyond those
provided for in this Benefit Program.
1. Start individuals with a vacation balance, not to exceed 80 hours.
2. The City Manager, at time of hire of a Department Director, may grant to Department
Directors a General Leave accrual rate based on their collective years of service as a
senior manager or equivalent position in another governmental entity or organization.
This adjustment to the accrual rate shall be conditioned on the requirement that leave
accumulation shall be unlimited, but at the time of separation payoff shall be limited to
100% of the first 480 hours and 25% of any amount accrued beyond 480 hours.
3. The City Manager, on a one-time basis subsequent to hire, may grant to Department
Directors a General Leave accrual rate based on their collective years of service as a
senior manager or equivalent position in another governmental entity or organization.
Should the City Manager make such adjustment to the accrual rate, it shall be conditioned
on the requirement that leave accumulation shall be unlimited, but at the time of
separation payoff shall be limited to 100% of the first 480 hours and 25% of any amount
accrued beyond 480 hours.
4. Provide compensation to offset a portion of relocation expenses, not to exceed 5% of the
employee’s initial annual salary.
September 19, 2023 G - 16
Date: September 19, 2023
To: City Council
From: Calvin W. Goings, Assistant City Manager
Shannen Cartmel, Community and Economic Development Manager
Subject: Bird Ride, Inc. Program Update and Extension
Background / Analysis:
On July 31, 2022, the City of Port Angeles entered into an agreement with Bird Ride, Inc. to operate a
maximum of up to 75 rental electric motor scooters in Port Angeles. On August 16, 2022, City Council
adopted an ordinance (No. 3700) to add Chapter 10.24 Motorized Foot Scooters and Similar Devices to the
Port Angeles Municipal Code. The scooter program went live the last week of May in 2023. Since the
program’s launch City staff have provided representatives of Bird Ride, Inc. with a geofence shapefile that
has eliminated the use of the scooters at Erikson Park. This was done in order to ensure the scooters would
not be used in the skate park or pump track. Some high-level statistics for scooter use since launch include:
•Number of rides as of August 14 ....... 2,784
•Average length and distance of ride .. 15.75 minutes and 1.67 miles
•Most popular ride start location ......... Public Pier, 5th and Laurel, Safeway, YMCA, Goodwill/Rite Aid
•Most popular destinations.................. Public Pier, Gateway Transit Center, Safeway, Port Angeles
Library, YMCA, Goodwill/Rite Aid
•Number of complaints filed ............... 14
Scooter compliance is contractually handled by a representative of Bird Ride, Inc.
If the any member of the public has a compliance issue with Bird Ride, Inc., they should contact:
•Julianne Roller, Government Partnerships, Bird Ride, Inc.
•Phone: (866) 205-2442 Email: julianne.roller@bird.co
To obtain more detailed information and feedback, the City provided an online survey in September for
community members to provide input on the Bird Ride, Inc. micro-mobility program. Over the course of
Summary: On July 31, 2022, the City of Port Angeles entered into an agreement with Bird Ride, Inc. to
operate rental electric motor scooters in Port Angeles until September 30, 2023, with the option to renew
the contract. On August 16, 2022, City Council adopted an ordinance (No. 3700) to add Chapter 10.24 to
the Port Angeles Municipal Code titled Motorized Foot Scooters and Similar Devices. The scooter program
was launched during the last week of May 2023. Based on community survey feedback, extending the
program should include modifications to the existing contract to strengthen enforcement and usability.
Funding: n/a
Recommendation: 1) Authorize and direct the City Manager to execute the necessary documents to
extend the temporary operating agreement by one year and 2) include scooter pickup requirements,
geofenced areas, and deployment zones language therein.
September 19, 2023 J - 1
12 days the survey was completed by nearly 300 unique IP addresses. Of the total responses, 97 percent
were from the 98362/98363 zip codes. When asked where they had heard of the program, most respondents
(44%) said they had seen them around the city. The news media (22%), social media (16%) and City
outreach (10%) were the other common means of hearing about the program. Although the vast majority
of respondents were aware of the scooters being available, 72% of the respondents had not yet used them,
20% had used them 1-5 times, 5% had used them 6-10 times, and 2% more than 10 times. When asked
about their trip destination, 7% responded with travel to work, 14% used to scooters for shopping, 2% for
library access, and 8% to visit a City park. The remainder of respondents cited not having used them for
leisure, recreation, or fun.
When asked what the City could do better with the scooter program, the top answer from respondents (45%)
was that better enforcement of scooter parking should be a priority.
Open responses varied broadly from support of the program to wanting to remove them from operation
entirely. The main sentiment from those that support ending the program is a feeling that they are not
properly parked and cause disruption on the sidewalk, and that they make the sidewalks unsafe because
riders often use the sidewalk instead of properly riding in the street right of way. There was also a prevalent
misunderstanding that this is a City-led program instead of the reality that the program is solely under the
care and maintenance of Bird Ride, Inc.
Overall, staff understands that improved outreach on proper parking of the scooters and how and where
they can be ridden, better management of the program, including designated start point parking areas, and
education on how to report disabled or poorly parked scooters to Bird Ride Inc. are critical for the extension
of the program.
Staff has shared the survey results with Bird Ride, Inc. Government Partnerships Representative Julianne
Roller and agreed that a contract extension should include the following revisions:
A.72-hour window will be required for pickup and redeployment of scooters at identified deployment
locations within the city.
B.24-hour pickup window will be required when the consultant is notified of incorrectly parked or
non-functioning scooters via the community mode reports in the Bird Ride, Inc. app.
C.Identifying locations for downtown deployment zones based upon the heat map and better
geofencing for Parks.
Funding Overview: N/A
Attachments:
1.Bird Ride Heat Map
2.Bird Ride Contract
3. Micro-mobility Scooter Community Survey Results
September 19, 2023 J - 2
September 19, 2023J - 3
September 19, 2023J - 4
Atty Rev 2022 Page 1 of 11
TEMPORARY OPERATING AGREEMENT BETWEEN THE CITY OF PORT ANGELES
AND BIRD RIDE, INC.
This Temporary Operating Agreement (“ Agreement”) is entered into this _____ day of ___________,
2022, by and between the City of Port Angeles, a non-charter code city and municipal
corporation of the State of Washington, (“City”),and Bird Rides, Inc., a California company licensed
to do business in the State of Washington (“Bird”), collectively the “Parties”.
RECITALS
WHEREAS, Bird desires to operate a micromobility transportation program within the city
limits of Port Angeles by making motorized stand-up foot scooters (“e-scooters”) available to riders
via a smart phone application (“app”); and
WHEREAS, the City finds that entering into this Temporary Operating Agreement to make
Bird’s e-scooter share program available for a limited time period will allow the City and its residents
and visitors to evaluate the benefits and possible disadvantages of the e-scooter share program,
including the following factors:
Whether shared e-scooters have a positive effect on the environment by reducing motorized
vehicle trips;
Whether shared e-scooters are a viable alternative for commuters and visitors;
Whether shared e-scooters have a positive effect on the health, safety, and welfare of the
general public; and
Whether the general public, residents and visitors, support an ongoing shared e-scooter
program in Port Angeles;
and
WHEREAS, the Parties enter into this temporary pilot program recognizing that they may
they may, at any time, find it beneficial to renegotiate some or all of the terms of the program,
including without limitation provisions for payment of a franchise fee by Bird to the City for use of
the City’s rights-of-way and other public property on a per trip and/or flat fee basis; and
WHEREAS, Bird acknowledges that this Agreement is for a temporary pilot program, and
that they have no expectation of the City agreeing to the continued existence of the program;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the City and Bird agree as follows:
AGREEMENT
1. TERM OF AGREEMENT; SCOPE OF PILOT PROGRAM; GRANT OF NON-
EXCLUSIVE FRANCHISE; NO CONFLICT OF INTEREST
The term of this Agreement begins on the Effective Date below and ends no later than September
30[DATE], 2023, unless renewed or extended by mutual written agreement.
For the duration of this Agreement, the City grants Bird a non-exclusive franchise to implement and
operate a shared e-scooter program pursuant to the terms of this Agreement, and for that program
may deploy a maximum of seventy-five (75) shared scooters at any one time upon the City streets. The
City in its sole discretion and upon written notice to Bird may authorize a different number of shared e-
scooters. The City will not unreasonably deny such increases if requested by Bird and will provide a
basis for its decisions.
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31st
July,
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Atty Rev 2022 Page 2 of 11
The shared e-scooter program must be conducted in accordance with the terms, conditions, and
limitations are set forth in this Agreement, in the Attachment A, incorporated by reference herein, and
in compliance with all applicable laws and regulations in local, state, and federal law, including without
limitation chapter 10.24 (Motorized Foot Scooters) of the Port Angeles Municipal Code, as now
written or modified in the future.
This Agreement is intended to convey limited rights and interests only as to those rights-of-way in
which the City has an actual interest. It is not a warranty of title or interest in any right-of-way and does
not provide Bird with any interest in any particular location within the right-of-way. Further, it does not
confer any rights to Bird other than as expressly provided in this Agreement.
Bird further certifies that no City officer or employee has, or will have, a direct or indirect
financial or personal interest in this Agreement, and that no City officer or employee, or member
of such officer’s or employee’s immediate family, has negotiated, or has or will have an
arrangement, concerning employment to perform services on behalf of Bird or its contractors
under this Agreement.
2. DEFAULT AND TERMINATION OF AGREEMENT
a. If Bird defaults on or violates any of the covenants, agreements, commitments, or
conditions in this Agreement, and any such default or violation continues unremedied for
a period of 7 business days after written notice thereof to Bird, the City may, at its option
and in addition to all other rights and remedies which it may have at law or in equity
against Bird, expressly including the specific enforcement hereof, have the cumulative
right to immediately suspend or terminate this Agreement and all Bird’s rights under this
Agreement.
b. Termination without cause. This Agreement may be terminated by either Party at any
time with 30 calendar days’ prior written notice to the other Party.
c. The rights and remedies of the City provided in this subsection are not exclusive and are
in addition to any other rights and remedies provided by law or under this Agreement.
d. Bird must remove all its e-scooters and equipment from the City’s right-of-way within 24
hours of being notified in the case of default or at the end of the 30 calendar days’ notice,
as applicable. If Bird does not remove the same upon due notice, any remaining e-
scooters and equipment will be removed by the City at Bird’s expense. Bird is not
entitled to any damages for City removing its e-scooters or other equipment.
e. Bird’s obligations with regards to indemnification as provided herein survive the
expiration or termination of this Agreement with regards to any claims arising during
such time as this Agreement was in effect.
3. RENEWAL; EXTENSION
This Agreement will not automatically renew or extend. If the City desires to renew or extend, the
City will provide written notice to Bird of its desire to renew this Agreement at least 15 business days
before the scheduled termination date.
4. MERGER AND MODIFICATION
This Agreement constitutes the entire agreement between the Parties. There are no understandings,
agreements, or representations, oral or written, not specified within this Agreement. This Agreement may not
be modified, supplemented or amended, in any manner, except by written agreement signed by both
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Parties.
5. COSTS AT TERMINATION.
When this agreement is terminated or expires, at any time and for any reason, Bird is solely responsible
for all direct and indirect costs, fees, and charges associated with demobilization of its e-scooters from the
City rights-of-ways.
6. ASSIGNMENT AND SUBCONTRACTS; AUTHORITY; WHOLLY OWNED
SUBSIDIARIES; BINDING UPON AGENTS AND SUCCESSORS
Bird may not assign or otherwise transfer or delegate any right or duty without the City’s express
written consent. Bird is solely responsible for the performance of the services covered by this
Agreement.
Bird does not have authority to contract for or incur obligations on behalf of the City.
The Parties acknowledge that Bird may utilize independent business logistics providers to
facilitate local operations. Bird may perform any or all of the services contemplated hereunder,
including the owning and/or operation of e-scooters in the City, through one or more of its
wholly owned subsidiaries. Bird’s use of these logistics providers or performance through its
wholly owned subsidiaries does not constitute a transfer or assignment of this Agreement, and
Bird remains responsible for all obligations and requirements under this Agreement.
This Agreement is binding upon Bird’s agents, employees, contractors, and successors in
interest.
7. NOTICE
All formal notices or other communications required under this Agreement must be given by certified
mail and are complete on the three days after the date mailed when addressed to the Parties at the
following addresses, or alternate addresses as may be specified in writing:
CITY: Clerk’s Office
City of Port Angeles
321 East Fifth Street
Port Angeles, WA 98362
360) 417-0411
BIRD RIDES, INC.: Bird Rides, Inc.
8605 Santa Monica Blvd. #20388
West Hollywood, CA 90069
Attn: Austin Marshburn
866) 205-2442
amarshburn@bird.co
This provision is not intended to apply to informal communications, which are commonly
conducted by email.
Bird will designate a point of contact with authority to act on Bird’s behalf with regard to this
pilot program and this Agreement for the duration of the program (see Attachment A). Any
change in point of contact must be made in writing and promptly provided to the City.
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8. APPLICABLE LAW AND VENUE
This Agreement is governed by and construed in accordance with the laws of the State of Washington
without regard to conflict of law provisions. Any action to enforce this Agreement must be adjudicated
exclusively in the County of Clallam or the Western District of Washington federal court, as applicable.
Bird explicitly agrees and submits to such jurisdiction, waiving all objections to jurisdiction and venue.
9. SPOLIATION; NOTICE OF POTENTIAL CLAIMS
Bird must promptly notify the City of all potential claims that arise or result from this Agreement or
from the operation of the shared e-scooter program. Bird must also take all reasonable steps to preserve
all physical and electronic evidence and information that may be relevant to the
circumstances surrounding a potential claim, while maintaining public safety, and grants to the City,
and/or its representatives, the opportunity to review and inspect the evidence, including, without limitation,
the scene of an accident.
10. INDEMNITY AND HOLD HARMLESS; RCW TITLE 51 PROVISIONS
Bird covenants and agrees to defend, indemnify, and hold the City, its officers, officials, employees and
volunteers harmless from and against any claim, injury, damage, loss or suit including attorney fees,
arising out of or in connection with the performance of this Agreement, except for injuries and damages
caused by the City’s sole negligence. If claims, losses, damages, or expenses are caused by the joint or
concurrent negligence of Bird and City, each Party is responsible and liable in proportion to its own
negligence.
Bird covenants and agrees to promptly pay any judgment rendered against the City or any City personnel
for any claims or liabilities that is covered by the indemnity provided in the paragraph above.
It is specifically and expressly understood that this indemnification constitutes Bird’s waiver of immunity
under Industrial Insurance, Title 51 RCW, as to the City only, for the purposes of this indemnification.
Waiver of Title 51 immunity allows Bird’s employees to sue Bird, along with any other potentially liable
parties, for injuries they incur on the City’s premises during performance of this Agreement. This waiver
has been mutually negotiated and agreed to by both Parties.
11. INSURANCE
A. Insurance Term
Bird shall procure and maintain insurance, as required in this Section, without interruption from
commencement of Bird this Agreement through the term of the Agreement and for thirty (30)
days after the termination date, unless otherwise indicated herein.
B. No Limitation
Bird’s maintenance of insurance, its scope of coverage and limits as required herein shall not be
construed to limit the liability of Bird to the coverage provided by such insurance, or otherwise
limit the City’s recourse to any remedy available at law or in equity.
C. Minimum Scope of Insurance
Bird’s required insurance shall be of the types and coverage as stated below:
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Atty Rev 2022 Page 5 of 11
1. Automobile Liability insurance covering all owned, non-owned, hired and leased
vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form CA
00 01.
2. Commercial General Liability insurance shall be at least as broad as ISO occurrence form
CG 00 01 and shall cover liability arising from premises, operations, independent
contractors, products-completed operations, stop gap liability, personal injury and
advertising injury, and liability assumed under an insured contract. The Commercial
General Liability insurance shall be endorsed to provide a per project general aggregate
limit using ISO form CG 25 03 05 09 or an endorsement providing at least as broad
coverage. There shall be no exclusion for liability arising from explosion, collapse or
underground property damage. The City shall be named as an additional insured under
Bird’s Commercial General Liability insurance policy with respect to the work performed
for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional
Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements
providing at least as broad coverage.
3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
D. Minimum Amounts of Insurance
Bird shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury
and property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than
2,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products-
completed operations aggregate limit.
E. City Full Availability of Bird Limits
If Bird maintains higher insurance limits than the minimums shown above, the City shall be
insured for the full available limits of Commercial General and Excess or Umbrella liability
maintained by Bird, irrespective of whether such limits maintained by Bird are greater than those
required by this Contract or whether any certificate of insurance furnished to the City evidences
limits of liability lower than those maintained by Bird.
F. Other Insurance Provision
Bird’s Automobile Liability and Commercial General Liability insurance policies are to contain
or be endorsed to contain that they shall be primary insurance as respect the City. Any
insurance, self-insurance, or self-insured pool coverage maintained by the City shall be excess of
Bird’s insurance and shall not contribute with it.
G. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII.
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H. Verification of Coverage
Bird shall furnish the City with original certificates and a copy of the amendatory endorsements,
including but not necessarily limited to the additional insured endorsements, evidencing the
insurance requirements of Bird before commencement of the work. Upon request by the City,
Bird shall furnish certified copies of all required insurance policies, including endorsements,
required in this Contract and evidence of all subcontractors’ coverage.
I. Subcontractors’ Insurance
Bird shall cause each and every Subcontractor to provide insurance coverage that complies with
all applicable requirements of Bird-provided insurance as set forth herein, except Bird shall have
sole responsibility for determining the limits of coverage required to be obtained by
Subcontractors. Bird shall ensure that the City is an additional insured on each and every
Subcontractor’s Commercial General liability insurance policy using an endorsement as least as
broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed
operations.
J. Notice of Cancellation
Bird shall provide the City and all Additional Insureds for this work with written notice of any
policy cancellation within two business days of their receipt of such notice.
K. Failure to Maintain Insurance
Failure on the part of Bird to maintain the insurance as required shall constitute a material breach
of contract, upon which the City may, after giving five business days’ notice to Bird to correct
the breach, immediately terminate the Contract or, at its discretion, procure or renew such
insurance and pay any and all premiums in connection therewith, with any sums so expended to
be repaid to the City on demand from the City.
12. COMPLIANCE WITH RECORDS LAWS
Bird understands that the City must disclose any non-exempt public record related to this
Agreement when required to do so pursuant to the Public Records Act or other lawful
disclosure request, without regard to the location of the record or which Party possesses it.
Records that Bird has identified as confidential or proprietary may be exempt from disclosure;
however, the City’s Public Records Officer (Clerk) makes the final decision on exempt status and
will release all non-exempt records unless Bird obtains a court order to the contrary within 30
calendar days of receiving notice from the City of the request for disclosure.
Bird further agrees to retain all records related to this Agreement for the required Washington State
Archivist retention period (RCW 40.14), which can be obtained from the City Clerk, and which is no
shorter than six years following completion or termination of this Agreement.
13. INDEPENDENT ENTITY/NO JOINT VENTURE
Bird is an independent entity under this Agreement and is not a City employee for any purpose.
Bird retains sole and absolute discretion in the manner and means of carrying out Bird’s activities and
responsibilities under this Agreement, except to the extent specified in this Agreement.
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As such, it is expressly understood that, by entering into this Agreement, the Parties are not engaged in a
joint venture, partnership, or any other form of business relationship except as expressly set forth in this
Agreement, and that no Party will be responsible for the conduct, warranties, guarantees, acts, errors,
omissions, debts, obligations, or undertakings of any kind or nature of the other in performance of this
Agreement.
14. NONDISCRIMINATION
Bird agrees to comply with all laws, rules, and policies, including those relating to nondiscrimi-
nation, accessibility, civil rights, protection of personal information, including without limitation
those laws regarding storing, sharing, use, or disclosure of the personal information for individuals
or entities.
15. SURVIVAL OF CERTAIN PROVISIONS
The terms of this Agreement and any exhibits and attachments that by reasonable implication contemplate
continued performance, rights, or compliance beyond expiration or termination of the Agreement, survive
the Agreement and will continue to be enforceable. Without limiting the generality of this provision, Bird’s
obligations to provide insurance and to indemnify the City will survive for a period equal to any and all
relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun
within that period.
16. BUSINESS LICENSE
City requires Bird to have a current Washington state business license as well as a Transient
Merchant Business License issued by the City Clerk of the City of Port Angeles before
beginning the pilot program and must comply with the licenses’ requirements in addition to all
other conditions required under this Agreement. Allowing a business license to be suspended or
to lapse during the Agreement term will be considered a breach.
17. EFFECTIVENESS OF AGREEMENT
This Agreement is not effective until fully executed by both Parties.
The Effective Date of this Agreement is ___ day of ____________, 20___.
BIRD RIDES, INC.
Austin Marshburn, Director of City and
University Partnerships
Date of Signature: ____________________
CITY OF PORT ANGELES
Nathan A. West, City Manager
Date of Signature: ___________________
APPROVED AS TO FORM:
William Bloor, City Attorney
Date of Signature: ___________________
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7/29/2022
7/29/2022
7/31/2022
July2231st
September 19, 2023 J - 11
Atty Rev 2022 Page 8 of 11
ATTACHMENT A
SCOPE OF SHARED E-SCOOTER PILOT PROGRAM AND OPERATING TERMS
Designated Point of Contact:
BIRD RIDES, INC. CITY OF PORT ANGELES
Name:
Title:
Address:
Phone Number:
Email Address:
Taylor Kenney
Account Manager, City
Partnerships
Bird Rides, Inc.
8605 Santa Monica Blvd.
20388
West Hollywood, CA 90069
866) 205-2442
taylor.kenney@bird.co
Ben Braudrick
Senior Planner
City of Port Angeles
321 East Fifth Street
Port Angeles, WA 98362
360) 417-4804
bbraudri@cityofpa.us
Bird Rides, Inc. will provide a smart phone application-based micromobility transportation
service using stand-up motorized foot scooters (“e-scooters”) on a pilot program basis within the
jurisdictional limits of the City of Port Angeles. The terms and conditions for the pilot program
are set forth in the attached Temporary Operating Agreement, with this Scope incorporated by
reference with its detailed obligations and deliverables.
COMPLIANCE WITH CITY CODE/STATE LAW
Throughout the duration of the pilot program, and during any ongoing agreement the Parties may
elect to execute, Bird Rides, Inc. will remain in compliance with the Port Angeles Municipal
Code, the business license granted by the City to Bird, and any other applicable local, state, and
federal laws and regulations, and the terms of the applicable Agreement.
Bird will not deploy an e-scooter sharing system in the City of Port Angeles in violation of this
Agreement.
Riders of e-scooters must be 16 years of age or older.
Riders of e-scooters who violate any provision of the Port Angeles Municipal Code may be fined
by the City consistent with the Port Angeles Municipal Code.
E-scooters must be limited to a maximum speed of 20 MPH (RCW 46.04.336).
RIDER EDUCATION AND RULES OF THE ROAD
Bird will provide education to e-scooter riders on the City’s rules and regulations, safe and
courteous riding, and proper parking of the vehicles.
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Bird will provide easily visible contact information, including toll-free phone number and/or
email address, on each e-scooter for members of the public to make relocation requests or to
report other issues with the devices.
Bird must institute geofencing regarding speed, parking, and restricted areas as requested by
City.
E-scooters must be ridden on streets, and where available, in bike lanes and bike paths.
E-scooters must stay to the right of street lanes and offer the right of way to bicycles in bike
lanes and on bike paths.
Bird must inform its riders of applicable legal requirements governing use of the e-scooters,
including without limitation helmet requirements, prohibitions on traveling on sidewalks, and
parking or leaving e-scooters in a manner that impedes pedestrian or vehicular traffic.
Bird may make e-scooters available to rent 24 hours per day. However, the City may choose to
limit operation hours and require that any e-scooter operated during hours of darkness be
equipped with headlamps and taillights of the same visibility as those required for bicycles. City-
regulated hours of operation must be provided to Bird in writing as part of the rights-of-way
permit and will not be unreasonably restrictive.
Bird must inform its riders of the following special limitations to its riders on those sections of
the Olympic Discovery Trail (ODT) located within City limits:
Maximum speed limit is 15 MPH
Riders shall share the trail and respect other users.
Riders shall respect private property and stay on the trail.
Riders shall use caution at all intersections.
Riders shall maintain passing room on left.
Riders shall continually watch for other trail users.
Riders shall keep speeds low when overcoming other trail users.
Riders shall slow down when sightlines are poor.
Riders shall yield the right of way to those passing from behind.
Riders shall yield to runners, hikers and horses.
PARKING/DOCKING, AND STORAGE
Bird agrees to respond within 4 hours to any complaint related to safety or improperly parked e-
scooters whether they originate from riders, property owners, or members of the public, within
reasonable business hours, defined as Monday-Sunday 8am-8pm.
Upon request of the City due to emergency, severe weather, construction, parade, public
gathering, or other situation affecting the normal use of the right-of-way, Bird must collect and
remove from the rights-of-way all or, at the City’s sole discretion, a portion of Bird’s e-scooters
until such time as the City authorizes the e-scooters to return to the rights-of-way. If Bird does
not remove the e-scooters within the time period prescribed by the City, the City is authorized
but not required to remove the e-scooters to a location of its choosing. In this event, Bird may
retrieve the e-scooters from the City at any time during normal business hours. Bird will pay the
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City for any and all costs incurred by the City to move the e-scooters. Payment must occur
within 30 calendar days of the City issuing Bird a written invoice.
In addition, on days where inclement weather (rain, ice, or snow) is anticipated, Bird will
monitor the weather conditions and disable and remove vehicles if necessary. On days where ice
or snow is anticipated, Bird must remove its e-scooters from the City’s right-of-way. Bird may
not hold the City liable for damage to e-scooters or other equipment caused by the City’s
ice/snow removal operations.
The City is not liable for any direct or indirect losses Bird may suffer due to requested or
mandatory removal of its e-scooters and equipment from City rights-of-ways.
E-scooters may be parked in or upon the areas the Parties have designated in writing, which may
include portions of sidewalks or scooter “corrals” that have been officially marked with signs by
the City and/or a private owner of the property.
E-scooters are prohibited from parking in or on the following:
street pavements or alleys
doorways or building entrances
driveways and alley entrances
curb ramps and pedestrian access routes
Improperly parked e-scooters are Bird’s responsibility to move or remove as soon as practicable,
and no later than 4 hours after receiving notice from City staff or a complaint from a member of
the public of the improper parking. The City reserves the right to move and potentially store e-
scooters that are parked in violation of this Agreement to an authorized e-scooter area and will
bill Bird for that activity.
Bird is responsible for taking corrective action within 4 hours of any report of a damaged,
misplaced, or abandoned e-scooter. Corrective action includes without limitation relocating the
e-scooter to a location compliant with this Agreement.
Bird is responsible for deploying e-scooters geographically and numerically according to
ridership demand data and the terms of this Agreement.
Each e-scooter must be clearly branded with color, company logo, phone number, email address,
and website to contact with questions, complaints, or problems. It is Bird’s sole responsibility to
track and monitor each e-scooter deployed onto City rights-of-ways.
Bird is solely responsible for maintaining all of its e-scooters deployed in the City in fully
functioning and good working order. Bird is solely responsible for any and all damage to or loss
of an e-scooter and associated equipment and for any and all costs associated therewith. Bird
must make every reasonable effort to recover a lost or stolen e-scooter before contacting City
law enforcement.
DATA COLLECTION AND REPORTING TO CITY
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Bird will provide data quarterly to the City, via the City Clerk at cityclerk@cityofpa.us, as
necessary to assist with monitoring program usage, including e-scooter availability, trip starts,
trip destinations, and routes traveled.
Bird agrees to cooperate with City on any evaluation of the program, including without
limitation collecting and providing data the City believes will be relevant to evaluating the
success of the program.
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Micro-mobility Scooters Community
Survey
Tuesday, September 12, 2023
September 19, 2023 J - 16
Date Created: Friday, September 01, 2023
296
Total Responses
Complete Responses: 296
September 19, 2023 J - 17
Q1: What is your zip code?
Answered: 295 Skipped: 1
September 19, 2023 J - 18
Q2: How did you hear about micro-mobility scooters in Port Angeles?
Answered: 289 Skipped: 7
September 19, 2023 J - 19
Q3: If you have used them, how many times?
Answered: 290 Skipped: 6
0%10%20%30%40%50%60%70%80%90%100%
1-5
5-10
10-20
More than 20
n/a
September 19, 2023 J - 20
Q4: How would you rate your experience with micro-mobility scooters in Port
Angeles?
Answered: 177 Skipped: 119
September 19, 2023 J - 21
Q5: What was the purpose of your trip?
Answered: 164 Skipped: 132
0%10%20%30%40%50%60%70%80%90%100%
Work
Shopping
School
Library
City park
Other (please specify)
September 19, 2023 J - 22
Q6: What could the City do better with its micro-mobility scooter program?
Answered: 279 Skipped: 17
0%10%20%30%40%50%60%70%80%90%100%
Better signage
User expectations
Increased safety for users
Better enforcement of scooter parking
Other (please specify)
September 19, 2023 J - 23
Q6: What could the City do better with its micro-mobility scooter program?
Answered “Other”: 148
September 19, 2023 J - 24
Date: September 19, 2023
To: Mayor Dexter, Deputy Mayor Meyer, Councilmember Carr, Councilmember
McCaughan, Councilmember Miller, Councilmember Schromen-Wawrin,
Councilmember Suggs
From: Sarina Carrizosa, Finance Director
Subject: Monthly Update on Past Due Utility Accounts - August
JUNE 2023 JULY 2023 AUGUST 2023
AMOUNT
CHANGE
% CHANGE
JULY - AUG
Number of Customers Past Due 1,475 1,417 1,601 184 12.99%
Number of Disconnections for Non-payment - 13.00 13.00 - 0.00%
60 days past due amount 197,072.48 91,655.20 181,384.00 89,728.80 97.90%
90 days past due amount 128,703.07 126,336.40 109,703.57 (16,632.83) -13.17%
120 days past due amount 945,739.43 979,975.79 1,016,208.09 36,232.30 3.70%
Total amount past due 1,271,514.98 1,197,967.39 1,307,295.66 109,328.27 9.13%
Total Additional Payment Plan Agreements 29 34 37 3 8.82%
CITY OF PORT ANGELES
MONTHLY REPORT ON PAST DUE ACCOUNTS
JULY - AUGUST 2023
-15.0%
5.0%
25.0%
45.0%
65.0%
85.0%
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
60 days past due
amount
90 days past due
amount
120 days past due
amount
Total amount past due
JULY -AUGUST 2023
PAST DUE AMOUNTS
JUNE 2023 JULY 2023 AUGUST 2023 % CHANGE JULY - AUG
September 19, 2023 L - 1
September 19, 2023 L - 2
CITY OF PORT ANGELIS
DECLARATION OF STAGE III WATER SHORTAGE
Now, therefore, by the authority granted to the City Manager by the City Council, City of
Port Angeles, WA I hereby declare that effective Septernber 11,2023, at 1000 Hours a Stage III
Water Shortage is in effect and that the Provisions contained in Section 13.46 of the Port
Angeles, WA are in effect until such time as this Declaration is withdrawn and or modified.
The following non-essential uses of water are prohibited on all properties connected to the
City's water systern, whether inside or outside of the City:
Stage III. Critical u'ater shortage. Limited outdoor restictions.
Washing sidewalks, walkways, driveways, parking lots, patios, and other exterior paved
areas by direct hosing, except as may be necessary to prevent or eliminate materials
dangerous to the public health and safety.
2. Escape of water through breaks or leaks within the customer's plumbing or private
distribution system for any period of time beyond which such break or leak should
reasonably have been discovered and corrected. It shall be presumed that a period of48
houn after the customer discovers a leak or break or receives notice from the City of such
leak or break, whichever occurs first, is a reasonable time in which to correct the same.
3. Non-commercial washing of privately owned motor vehicles, trailers, and boats, except
from a bucket or hose using a shutoffnozzle for quick rinses.
4. Lawn sprinkling and irrigation which allows water to run offor overspray the lawn area.
Every customer is deemed to have knowledge of and control over his or her lawn
sprinkling and irrigation at all times.
5. Sprinkling and irrigation of lawns, ground cover, or other plants, between the hours of
9:00 a.m. and 6:00 p.m. or on any day not authorized by the established rotation schedule.
6. Such other uses as the Council deems appropriate.
DATED this I lth day of Septernber 2023
Nathan West, City Manager
Nathan West, the City Manager of the City of Port Angeles, finds that the following facts
exist:
In accordance with the provisions of the City of Port Angeles, WA Municipal Code Section
13.46, Titled "Water Shortage Response" all of the statuary requirements and conditions
contained in the Water Syston Plan, as adopted, are present;
.rr u;:--
GreenLink Port Angeles
Update to Port Angeles City Council
Futurewise
September 19, 2023
Presentation overview
•GreenLink planning process
•Project updates
•Next steps
•Questions
GreenLink
Overview
3
GreenLink Advisory Committee and Community Involvement
4
Valley Creek Daylighting
Feasibility Study
•Multi Benefit Project
•Key Study Tasks
•Alternatives
Development and
Selection
Routing Alternatives
Alternative 1
Valley Street
Alignment
Alternative 2
Western
Alignment
Alternative 3
Valley Creek
Park
Alternative 4
Extended
Valley Creek
Park
GLAC’s Recommended Alternative
Next Steps
11
NEP grant completion
Funding
GreenLink and other GSI projects
Questions?
Contact:
Susannah Spock
susannah@futurewise.org