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CC Agenda Packet 10172023
October 17, 2023 Port Angeles City Council Meeting Page 1 October 17, 2023 City of Port Angeles Council Meeting Agenda This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City sta ff have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5th Street, Port Angeles, or remotely via telephone or video link. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Special Meeting at 5:30 p.m. – An Executive Session under RCW 42.30.110(1)(i) to discuss potential litigation with legal counsel. Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions 1. Arbor Day Proclamation C. Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an or derly and timely manner. Visit https://www.cityofpa.us/Live-Virtual-Meetings to learn how to participate during public comment and or watch the meeting live. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud. To provide pre-recorded messages to the City Council by phone, please call 360 -417-4504. Messages received will be made a part of the final record. Comments should be received by 2:00 p.m. Tuesday, October 17, 2023. For audio only please call: 1-844-992-4726 Webinar number: 2552 902 1149 Webinar password: MMr3Kupvw48 (66735878 from phones and video systems) Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified w hen it is your turn to speak. Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=mbed6e845d1af040662a48eeb07ea94d5 If you wish to speak during public comment or provide public testimony, use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak. These access codes are good for the October 17, 2023 meeting only. Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment." During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Publi c Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reaso nable limits as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Publi c Comment period. Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 peop le are signed up to speak each speaker may be allocated two (2) minutes. Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference gi ven to those who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individua ls wishing to October 17, 2023 Port Angeles City Council Meeting Page 2 speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for addition al unsigned speakers. Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent co nnection to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12 D. Late Items To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. E. Consent Agenda | Approve 1. City Council Minutes of September 19, 2023 / Approve ................................................................................................. E-1 2. Expenditure Report: From September 23, 2023 and October 6, 2023 in the amount of $2,368,209.67 / Approve ......... E-5 3. Corporation Yard Assessment – Professional Services Agreement (PSA-2023-03) / 1) Award a Professional Services Agreement to KPFF Consulting Engineering in the not to exceed amount of $55,000.00 to perform a Corporation Yard Assessment and; 2) authorize the City Manager to sign all contract documents and to make minor modifications to the agreement as necessary. .................................................................................................................................................. E-22 4. 2023 Cla-Val Valve Maintenance Contract CON-2023-34 Award Contract / 1) Award a contract to Prestige World Wide Technologies LLC for Cla-Val maintenance, contract CON-2023-34, for the total bid amount of $28,288.00, including taxes; and; 2) authorize the City Manager to sign and execute the contract and make minor modifications to the Agreement if necessary. ........................................................................................................................................................................ E-40 5. Washington Traffic Safety Commission Grant Award and Agreement / 1)Accept the grant offered by WTSC in the amount of $15,000.00 for the purpose of coordinated high visibility enforcement and/or community outreach and ; 2) authorize the City Manager to sign the required memorandum of understanding, to implement and approve all actions necessary to accomplish the purposes of the grant and;3) to make minor modifications to the contract if necessary. .......................................... E-41 6. Department of Commerce Climate Planning/Hazard Mitigation Grant / 1) Authorize City staff to submit a Climate Planning/Hazard Mitigation Grant Application to the Washington State Department of Commerce by the application deadline, 2) Direct City staff to draft an agreement with Clallam County and commit grant funding to support the preparation of an updated countywide Climate Planning/Hazard Mitigation Plan, and 3) Authorize staff to submit a letter of support signed by the Mayor to the Department of Commerce with the grant application submittal. ...... E-58 F. Public Hearings | 6:30 p.m. or Soon Thereafter 1. Ordinance Adopting New Permit, Fire and Cemetery Fees, Updating the Fee Schedule , Creating Reporting Requirements and Revising Section 1.25.010 of the Port Angeles Municipal Code / Continue the opened Public Hearing from October 17 / Close the Public Hearing / Conduct 2 nd reading of the ordinance / Continue discussion of the ordinance to the November 8 meeting. ...................................................................................................................................... F-1 2. Proposed Adjustments to the 2024 Utility Rates / Open the Public Hearing / Close the Public Hearing / Pass the resolution adjusting rates in the Electric, Solid Waste and Stormwater utilities. ............................................................................. F-37 3. Public Hearing on the 2024 Budget Revenue Sources / View presentation / Open the Public Hearing on 2024 Revenue Sources / Close the Public Hearing. ................................................................................................................................ F-78 G. Ordinances Not Requiring Council Public Hearings 1. Resolution Authorizing the Redemption of the 2013 Water and Wastewater Revenue Refunding Bonds Prior to Maturity / Pass Resolution ............................................................................................................................................................... G-1 H. Resolutions Not Requiring Council Public Hearings ....................................................................................... None I. Other Considerations 1. Legislative Priorities / Council discussion ....................................................................................................................... I-1 J. Contracts & Purchasing 1. Data Backup Capacity Server Purchase / Approve ......................................................................................................... J-1 K. Council Reports October 17, 2023 Port Angeles City Council Meeting Page 3 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. L. Information City Manager Reports: 1. Past Due Utility Accounts / Information Only ................................................................................................................ L-1 2. Trust Land Transfer Application / Information Only....................................................................................................... L-2 M. Second Public Comment Follow the instructions from the first public comment period. Adjournment CITY COUNCIL MEETING Port Angeles, Washington September 19, 2023 This meeting was conducted as a hybrid meeting. CALL TO ORDER-REGULAR MEETING Mayor Dexter called the regular meeting of the Port An geles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Meyer, Council members Carr, McCaughan, Miller, Schromen- Wawrin (attending virtually) and Suggs. Members Absent: None. Staff Present: City Manager West, Assistant City Manager Goings, Attorney Bloor, Acting Clerk Howell, C. Delikat, J. Viada, S. Carrizosa, J. McKeen, M. Healy, S. Cartmel and B. Braudrick. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Constitution Week Proclamation Mayor Dexter read a proclamation recognizing September 17th-23rd as Constitution Week and encouraged all citizens to reflect on the freedoms, rights and responsibilities guaranteed to us through the Constitution. 2. Suicide Prevention Month Proclamation Mayor Dexter spoke to lives lost to suicide in Port Angeles and then read a proclamation, recognizing September as National Suicide Prevention Month and presented the proclamation to Chief Executive Officer Wendy Sisk from North Olympic Healthcare Network. CEO Sisk spoke to suicide rates within Clallam County, the community members who struggle with mental health, and what the community can do to help . PUBLIC COMMENT Laurel Cripe, city resident, gave a handout to Council and spoke against short term rentals. Steve Workman, city resident, spoke about housing challenges in Port Angeles and against short term rentals . Port Angeles Senior Center Manager Carmen Geyer, city resident, spoke to the need for a new HVAC system for the Center. Eric Edmiston, city resident, spoke about the issues at home involving a curtain drain near his residence on Golf Course Rd. He provided photos to council. James Taylor, city resident, spoke against the Transportation Benefit District Tax Increase agenda item. Mrs. Sweetman, stated she is a resident of King County but lives on Race Street, spoke against the Race Street development project and presented a photo to the Council. OTHER CONSIDERATIONS 1. Olympic National Park Superintendent Sula Jacobs Superintendent Sula Jacobs introduced Deputy Superintendent Kevin Killian and spoke to updates within Olympic National Park including the wildland fire where 4,000 acres were actively on fire. Council discussion followed. 2. HVAC Upgrade of City Facilities Presentation by Trane Technologies October 17, 2023 E - 1 PORT ANGELES CITY COUNCIL MEETING – September 19, 2023 Page 2 of 4 Senior Account Executive Angie Estey from Trane Technologies along with Project Developer Greg Stinson spoke to the City facilities HVAC projects including a progress update. Council discussion followed. The Mayor recessed the meeting for a break at 7:26 p.m. The meeting reconvened at 7:33 p.m. 3. GreenLink Port Angeles - Futurewise Futurewise Water, Fish, and Wildlife Program Manager Susannah Spock and Herrera Environmental Consultants Engineer David Cortese presented Valley Creek Restoration Master Plan that includes partnering with GreenLink Advisory Committee, a daylight feasibility study, and next steps. Council discussion followed. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS City Manager Nathan West placed on the agenda, Multi-Family Tax Exemption Contracts as agenda item E-6. At the request of Councilmember Suggs, Mayor Dexter added DNR Trust Land Transport Application as agenda item I-4. CONSENT AGENDA At the request of Councilmember Suggs, Mayor Dexter pulled agenda item E-3, Harbor Clean- Up because of a conflict of interest due to her place of employment. Manager West provided additional information regarding the authorization needed for Multi Family Tax Exemptions. It was moved by Carr and seconded by Miller to approve the Consent Agenda to include: 1. City Council Minutes of September 5, 2023 2. Expenditure Report: From August 19, 2023 to September 8, 2023 in the amount of $4,743,726.67 3. ITEM PULLED Harbor Cleanup 4. Vehicle Purchase/Replacement of Wastewater Division Pickup #4600 / 1) Rescind the September 5, 2023, motion that authorized purchase of a replacement of Vehicle #4600; 2) Accept the bid from Bud Clary Ford, to sell to the City a new Wastewater Division Service Truck for the amount of $58,241.51, including tax and accessories, 3) Authorize the City Manager to approve and execute an agreement to purchase a new Wastewater Division Service Truck using the bid supplied by Bud Clary Ford and authorize the City Manager to make minor modifications to the purchase contract if necessary; and 4) Authorize the City Manager to surplus vehicle #4600, and to dispose of that vehicle in a commercially reasonable manner upon addit ion of the new vehicle to the City fleet. 5. Agreement with DebtBook for Software Services / Authorize the City Manager to sign the agreement with DebtBook in an amount not to exceed $12,000.00 and to make minor modifications as necessary. 6. LATE ITEM Multi Family Tax Exemption Contracts / Authorize City Manager to approve contracts for Multi family tax exemptions in accordance with Chapter 17.46 PAMC and to sign, execute, and administer such contracts on behalf of the City. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7-0. PULLED FROM CONSENT AGENDA: Harbor Cleanup It was moved by Carr and seconded by Miller to approve the Consent Agenda to include: Authorize the City Manager to approve, sign, and execute on behalf of the City the Information Sharing Agreement, and authorize the City Manager to take other actions as necessary and appropriate to effectuate the preservation of its documents and information sharing among the parties, including any future modifica tion or termination of the agreement. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 6-0 with Councilmember Suggs recused from the vote. October 17, 2023 E - 2 PORT ANGELES CITY COUNCIL MEETING – September 19, 2023 Page 3 of 4 ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. Transportation Benefit District Tax Increase Ordinance Manager West provided background information on the agenda item, stating that by adopting the Transportation Benefit District Council will be utilizing and implementing an important tool provided by the State Legislature to support local transportation needs. Mayor Dexter conducted the second reading of the ordinance by title, entitled, ORDINANCE NO. 3721 AN ORDINANCE of the City of Port Angeles, Washington, imposing an additional sales and use tax of one -tenth of one percent within the boundaries of the Port Angeles Transportation Benefit District for the purpose of financing the costs associated with transportation improvements in the district. Council discussion followed. It was moved by Miller to adopt the ordinance as read. After Council discussion, Miller withdrew the motion because there was no second. It was moved by Miller and seconded by Suggs to: Direct staff to provide the necessary information to Department of Revenue for implementation of this tax effective January 1, 2024 and conduct the second reading of the ordinance authorizing the 0.1% increase to transportation Benefit Improvement sales tax and adopt the ordinance. Motion carried 7-0. 2. Management, Administrative and Non-Represented Personnel Vacation Accrual Restructure Human Resource Manager Abbigail Fountain spoke to the need to maintain parity with represented staff and incentivize succession planning and internal promotions. She indicated staff is proposing a restructure to the current Management, Administrative and Non-Represented personnel vacation accrual schedule. Council discussion followed. Mayor Dexter conducted a first reading of the ordinance by title, entitled, ORDINANCE NO. 3722 AN ORDINANCE of the City of Port Angeles, Washington, amending the Personnel Policy and Procedures Manual and repealing Ordinance 3471. It was moved by Carr and seconded by Suggs to: Wave the second reading and adopt the ordinance restructuring the Management, Administrative and Non- Represented vacation schedule and adding a vacation bank for overtime-exempt employees and authorize the City Manager to make minor modifications if necessary. Motion carried 7-0. OTHER CONSIDERATIONS CONTINUED 4. DNR Trust Land Transfer Application Councilmember Suggs gave background on the item, stated the Elwha River is the City of Port Angeles’ main water supply and said Council and City staff have sent letters to Department of Natural Resources (DNR) regarding Elwha watershed and timber harvest. Suggs spoke to the Trust Land Transfer program which is an application process through DNR that allows the transfer of land parcels. Suggs stated the application is due September 30, 2023. Council discussion followed. It was moved by Suggs and seconded by Carr to: Direct the City Manager to submit a Trust Land Transfer application to DNR no later than September 30, 2023 to protect the forest within the Elwha Watershed. The city should also continue to pursue options for DNR to use these October 17, 2023 E - 3 PORT ANGELES CITY COUNCIL MEETING – September 19, 2023 Page 4 of 4 properties for but not limited to carbon sequestration, and work towards potential legislative fixes, additional ownership options and potential property management solutions working with other entities. Motion carried 7-0. CONTRACTS & PURCHASING 1. Bird Ride, Inc. Program Update and Extension Assistant City Manager Calvin Goings discussed the background of the agreement the City of Port Angeles entered on July 31, 2022 with Bird Ride, Inc. The agreement allowed the operation of electric motor scooter rental sin Port Angeles until September 30, 2023, with the option to renew the contract. Based on community survey feedback, extending the program should include modifications to the existing contract to strengthen enforcement and usability. Principle Planner Ben Braudrick was available to answer council questions. Council discussion followed. It was moved by Miller and seconded by Suggs to: Authorize and direct the City Manager to execute the necessary documents to extend the temporary operating agreement by one year and to include scooter pickup requirements, geofenced areas, and deployment zones language therein and assess the need for additional reflected surfaces. Motion carried 7-0. The Mayor recessed the meeting for a break at 9:04 p.m. The meeting reconvened at 9:09 p.m. CITY COUNCIL REPORTS Council member Schromen-Wawrin expressed interest for writing a letter of support to the Olympic Peninsula Extended Needs Housing. He also gave a summary of the committee meetings he recently attended. Clerks note: Due to technical difficulties, Schromen-Wawrin’s report was cut short. Council member Suggs spoke to future meetings she will attend including the William Memorial Pool District meeting. Council member Miller spoke about her experience attending the Utility Advisory Committee, Homelessness Task Force and Olympic Area Agency on Aging meetings. Council member Meyer spoke about attendance at the Olympic Peninsula Tourism Committee meeting. Council member Dexter spoke to her attendance at the Municipal Research and Services Center Board meeting. No other reports were given. INFORMATION Manager West reported on the City of Port Angeles Declaration of Stage 3 Water Shortage and the effect of being in stage 3. He reminded Council there will be no work session in September. SECOND PUBLIC COMMENT Mary Margolis, city resident, in a pre-recorded message, spoke in favor of the short-term rental moratorium and discussed housing issues Port Angeles residents face. Justin (no last name provided), city resident, spoke against taxation, inflation, banks, national debt, and the increase of sales tax. ADJOURNMENT Mayor Dexter adjourned the meeting at 9:26 p.m. _____________________________________ _______________________________ Kate Dexter, Mayor Aubrianna Howell, Acting City Clerk October 17, 2023 E - 4 City of Port Angeles City Council Expenditure Report Between Sep 23, 2023 and Oct 6, 2023 Vendor Description Account Number Amount MISC TRAVEL FOUNTAIN-WAPELRA CONF 001-1220-516.43-10 37.00 Human Resources Division Total:$37.00 City Manager Department Total:$37.00 CLALLAM CNTY AUDITOR RECORDING FEE FOR 541440- 001-2023-514.49-90 203.50 WASHINGTON (AUDITOR), STATE OF FINANCIAL SERVICES 001-2023-514.41-50 7,493.85 Accounting Division Total:$7,697.35 PAYMENTUS GROUP INC TRANSACTION FEES 001-2025-514.41-50 884.42 TRANSACTION FEES 001-2025-514.41-50 13,709.74 Customer Service Division Total:$14,594.16 QUADIENT RENTAL/LEASE EQUIPMENT 001-2070-518.45-30 2,178.12 QUADIENT-POSTAGE ACCOUNT OFFICE MACHINES & ACCESS 001-2070-518.42-10 13,000.00 Reprographics Division Total:$15,178.12 Finance Department Total:$37,469.63 CLALLAM CNTY COMMISSIONER'S OFFICE SUPPLIES 001-3012-598.51-23 86,755.23 Jail Contributions Division Total:$86,755.23 LEXISNEXIS SUPPLIES 001-3030-515.49-01 388.42 City Attorney Division Total:$388.42 City Attorney Department Total:$87,143.65 FCS GROUP CONSULTING SERVICES 001-4060-558.41-50 6,205.00 Planning Division Total:$6,205.00 Community Development Department Total:$6,205.00 CURTIS & SONS INC, L N CLOTHING & APPAREL 001-5010-521.31-11 60.93 CLOTHING & APPAREL 001-5010-521.31-11 1,899.10 CLOTHING & APPAREL 001-5010-521.31-11 1,880.06 DEPT OF LABOR & INDUSTRIES EQUIPMENT MAINTENANCE,REC 001-5010-521.48-10 159.30 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5010-521.42-10 24.58 MISC EMPLOYEE EXPENSE REIMBURSEMENT REIMBURSEMENT SIGMA TACTI 001-5010-521.41-50 519.00 Police Administration Division Total:$4,542.97 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5021-521.42-10 18.80 SHIPPING AND HANDLING 001-5021-521.42-10 18.36 SHIPPING AND HANDLING 001-5021-521.42-10 63.87 SHIPPING AND HANDLING 001-5021-521.42-10 15.54 SHIPPING AND HANDLING 001-5021-521.42-10 14.58 Page 1 of 17 Oct 11, 2023 11:59:36 AMOctober 17, 2023 E - 5 City of Port Angeles City Council Expenditure Report Between Sep 23, 2023 and Oct 6, 2023 Vendor Description Account Number Amount MISC TRAVEL CAMERON-BASIC HOMICIDE IN 001-5021-521.43-10 92.80 E SMITH-INVESTIGATION 202 001-5021-521.43-10 97.05 MALONE- IACP CONFERENCE 2 001-5021-521.43-10 368.00 CAMERON-BASIC HOMICIDE IN 001-5021-521.43-10 (92.80) PEÑA SQUARED ENTERPRISES MISC PROFESSIONAL SERVICE 001-5021-521.41-50 135.00 Investigation Division Total:$731.20 CLALLAM CNTY FIRE DISTRICT 2 HUMAN SERVICES 001-5022-521.43-10 250.00 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 15.48 SHIPPING AND HANDLING 001-5022-521.42-10 14.58 SHIPPING AND HANDLING 001-5022-521.42-10 15.48 MISC EMPLOYEE EXPENSE REIMBURSEMENT REIMBURSEMENT K9 EXPENSES 001-5022-521.49-80 161.14 OLYMPIC MEDICAL CENTER HEALTH RELATED SERVICES 001-5022-521.49-90 120.00 Patrol Division Total:$576.68 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5029-521.42-10 14.76 MISC EMPLOYEE EXPENSE REIMBURSEMENT REIMBURSEMENT UNIFORM PAN 001-5029-521.31-11 49.13 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-5029-521.35-01 108.77 Records Division Total:$172.66 Police Department Total:$6,023.51 MISC TRAVEL SANDERS- FIRE PREVENTION 001-6020-522.43-10 147.50 Fire Suppression Division Total:$147.50 CLALLAM CNTY FIRE DISTRICT 3 PRODUCTION&MANUFACTURING 001-6045-522.43-10 78.25 Fire Training Division Total:$78.25 DEPT OF LABOR & INDUSTRIES EQUIPMENT MAINTENANCE,REC 001-6050-522.48-10 59.80 SWAIN'S GENERAL STORE INC HOSES, ALL KINDS 001-6050-522.31-20 22.35 FLAGS,POLES,BANNERS,ACCES 001-6050-522.31-01 7.58 Facilities Maintenance Division Total:$89.73 Fire Department Total:$315.48 ANGELES MILLWORK & LUMBER LUMBER& RELATED PRODUCTS 001-8050-536.31-20 14.26 SUPPLIES 001-8050-536.31-20 224.16 MISC UTILITY DEPOSIT REFUNDS REFUND-DEED 3106 SOLD BAC 001-8050-536.49-90 190.00 QUIRING MONUMENTS INC MARKERS, PLAQUES,SIGNS 001-8050-536.34-01 400.00 MARKERS, PLAQUES,SIGNS 001-8050-536.34-01 275.00 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-8050-536.41-15 325.00 Page 2 of 17 Oct 11, 2023 11:59:36 AMOctober 17, 2023 E - 6 City of Port Angeles City Council Expenditure Report Between Sep 23, 2023 and Oct 6, 2023 Vendor Description Account Number Amount Ocean View Cemetery Division Total:$1,428.42 ANGELES MILLWORK & LUMBER HAND TOOLS ,POW&NON POWER 001-8080-576.31-20 26.48 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 128.46 SUPPLIES 001-8080-576.31-20 (91.30) SUPPLIES 001-8080-576.31-20 331.52 SUPPLIES 001-8080-576.31-20 45.16 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 43.31 BAXTER AUTO PARTS #15 EQUIP MAINT & REPAIR 001-8080-576.31-01 (29.34) EQUIP MAINT & REPAIR 001-8080-576.31-01 29.34 CLALLAM CNTY DIV OF ENV HEALTH EQUIPMENT MAINTENANCE,REC 001-8080-576.48-10 93.00 EQUIPMENT MAINTENANCE,REC 001-8080-576.48-10 93.00 MISC PROFESSIONAL SERVICE 001-8080-576.49-90 93.00 DEPT OF LABOR & INDUSTRIES EQUIPMENT MAINTENANCE,REC 001-8080-576.48-10 29.90 EAST SIDE LANDSCAPING SUPPLY ROADSIDE,GRNDS,REC, PARK 001-8080-576.31-40 130.56 HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8080-576.31-20 78.41 SUPPLIES 001-8080-576.31-20 78.41 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 001-8080-576.31-20 91.88 OLYMPIC STATIONERS INC SUPPLIES 001-8080-576.31-01 40.04 RAINBOW SWEEPERS, INC RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 788.80 SWAIN'S GENERAL STORE INC FURNITURE, OFFICE 001-8080-576.31-20 26.08 PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 9.76 ROADSIDE,GRNDS,REC, PARK 001-8080-576.31-40 29.34 CLOTHING & APPAREL 001-8080-576.31-01 76.02 SHOES AND BOOTS 001-8080-576.31-01 195.45 THURMAN SUPPLY BUILDING MAINT&REPAIR SER 001-8080-576.31-20 15.91 Parks Facilities Division Total:$2,353.19 Parks & Recreation Department Total:$3,781.61 ALLEGION ACCESS TECHNOLOGIES LLC SUPPLIES 001-8112-555.48-10 2,034.56 CLALLAM CNTY DIV OF ENV HEALTH MISC PROFESSIONAL SERVICE 001-8112-555.48-10 93.00 DEPT OF LABOR & INDUSTRIES EQUIPMENT MAINTENANCE,REC 001-8112-555.48-10 29.90 SWAIN'S GENERAL STORE INC SUPPLIES 001-8112-555.31-20 25.95 Senior Center Facilities Division Total:$2,183.41 CED/CONSOLIDATED ELEC DIST SUPPLIES 001-8131-518.31-20 248.72 Page 3 of 17 Oct 11, 2023 11:59:36 AMOctober 17, 2023 E - 7 City of Port Angeles City Council Expenditure Report Between Sep 23, 2023 and Oct 6, 2023 Vendor Description Account Number Amount CLALLAM CNTY DIV OF ENV HEALTH EQUIPMENT MAINTENANCE,REC 001-8131-518.48-10 93.00 DEPT OF LABOR & INDUSTRIES EQUIPMENT MAINTENANCE,REC 001-8131-518.48-10 149.50 GRAINGER SUPPLIES 001-8131-518.31-20 126.61 HI-TECH ELECTRONICS INC ELECTRICAL EQUIP & SUPPLY 001-8131-518.48-10 391.55 SWAIN'S GENERAL STORE INC SUPPLIES 001-8131-518.31-20 54.35 Central Svcs Facilities Division Total:$1,063.73 Facilities Maintenance Department Total:$3,247.14 DEPT OF NATURAL RESOURCES CONSULTING SERVICES 001-9029-518.41-50 1,554.80 General Unspecified Division Total:$1,554.80 Non-Departmental Department Total:$1,554.80 General Fund Fund Total:$145,777.82 ANGELES MILLWORK & LUMBER RAGS,SHOP TOWELS,WIPING 102-7230-542.31-01 66.00 WELDING EQUIPMENT/SUPPLY 102-7230-542.31-01 29.53 HAND TOOLS ,POW&NON POWER 102-7230-542.31-01 18.17 LUMBER& RELATED PRODUCTS 102-7230-542.31-20 55.69 FASTENERS, FASTENING DEVS 102-7230-542.31-25 104.36 DEPT OF LABOR & INDUSTRIES EQUIPMENT MAINTENANCE,REC 102-7230-542.49-90 59.80 FAMILY SHOE STORE SHOES AND BOOTS 102-7230-542.31-01 195.80 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 225.32 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 426.87 Street Division Total:$1,181.54 Public Works-Street Department Total:$1,181.54 Street Fund Total:$1,181.54 DR. PANZA LLC HEALTH RELATED SERVICES 107-5160-528.41-50 50.00 REINHOLD, BEVERLY SECURITY,FIRE,SAFETY SERV 107-5160-528.41-50 250.00 RQI PARTNERS, LLC SECURITY,FIRE,SAFETY SERV 107-5160-528.43-11 8,125.00 WA STATE PATROL COMPUTER SOFTWARE FOR MIN 107-5160-528.41-50 1,200.00 Pencom Division Total:$9,625.00 Pencom Department Total:$9,625.00 Pencom Fund Total:$9,625.00 LINCOLN STREET STATION SHIPPING AND HANDLING 175-5260-524.42-10 50.16 Code Enforcement Division Total:$50.16 Criminal Justice Department Total:$50.16 Code Compliance Enforcmt Fund Total:$50.16 Page 4 of 17 Oct 11, 2023 11:59:36 AMOctober 17, 2023 E - 8 City of Port Angeles City Council Expenditure Report Between Sep 23, 2023 and Oct 6, 2023 Vendor Description Account Number Amount SEAWESTERN INC HOSES, ALL KINDS 310-5950-594.65-10 934.83 CLOTHING & APPAREL 310-5950-594.65-10 3,876.76 HOSES, ALL KINDS 310-5950-594.65-10 2,429.87 Homeland Security Division Total:$7,241.46 Public Safety Projects Department Total:$7,241.46 ANGELES MILLWORK & LUMBER FASTENERS, FASTENING DEVS 310-8985-594.65-10 9.06 Misc Parks Projects Division Total:$9.06 Capital Proj-Parks & Rec Department Total:$9.06 Capital Improvement Fund Total:$7,250.52 2 GRADE, LLC CONSTRUCTION SERVICES,GEN 312-7930-595.65-10 10,444.80 INTERWEST CONSTRUCTION, INC. PW CONSTRUCTION & RELATED 312-7930-595.65-10 257,816.70 GF-Street Projects Division Total:$268,261.50 Capital Projects-Pub Wks Department Total:$268,261.50 Transportation Benefit Fund Total:$268,261.50 BORDER STATES INDUSTRIES INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 423.82 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 1,329.92 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 1,459.58 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 1,655.93 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 1,825.30 MISC UTILITY DEPOSIT REFUNDS OVERPAYMENT-1727 E 4TH ST 401-0000-122.10-99 187.15 FINAL BILL REFUND 401-0000-122.10-99 25.67 FINAL BILL REFUND 401-0000-122.10-99 63.26 FINAL BILL REFUND 401-0000-122.10-99 114.07 FINAL BILL REFUND 401-0000-122.10-99 162.39 FINAL CREDIT-209 CREEKSID 401-0000-122.10-99 91.11 Division Total:$7,338.20 Department Total:$7,338.20 MILSOFT UTILITY SOLUTIONS DATA PROC SERV &SOFTWARE 401-7111-533.41-50 31,606.40 DATA PROC SERV &SOFTWARE 401-7111-533.48-02 17,408.00 Engineering-Electric Division Total:$49,014.40 BPA-POWER WIRES ELECTRICAL EQUIP & SUPPLY 401-7120-533.33-10 575,776.00 EES CONSULTING INC MISC PROFESSIONAL SERVICE 401-7120-533.49-01 533.79 MARSH MUNDORF PRATT SULLIVAN CONSULTING SERVICES 401-7120-533.49-01 465.96 MISC CITY CONSERVATION SOLAR INCENTIVES - 2025 401-7120-533.49-86 475.86 Page 5 of 17 Oct 11, 2023 11:59:36 AMOctober 17, 2023 E - 9 City of Port Angeles City Council Expenditure Report Between Sep 23, 2023 and Oct 6, 2023 Vendor Description Account Number Amount REBATES SOLAR INCENTIVES - 316 401-7120-533.49-86 1,007.99 SOLAR INCENTIVES - 1036 W 401-7120-533.49-86 1,239.70 SOLAR INCENTIVES - 1206 D 401-7120-533.49-86 2,481.30 SOLAR INCENTIVES - 1328 R 401-7120-533.49-86 1,259.35 SOLAR INCENTIVES - 1414 W 401-7120-533.49-86 2,283.67 SOLAR INCENTIVES - 1605 W 401-7120-533.49-86 1,493.11 SOLAR INCENTIVES - 1640 W 401-7120-533.49-86 908.63 SOLAR INCENTIVES - 1902 W 401-7120-533.49-86 613.53 SOLAR INCENTIVES - 204 W.401-7120-533.49-86 1,677.91 SOLAR INCENTIVES - 2216 W 401-7120-533.49-86 1,041.84 SOLAR INCENTIVES - 2238 E 401-7120-533.49-86 1,643.19 SOLAR INCENTIVES - 303 WH 401-7120-533.49-86 1,583.64 SOLAR INCENTIVES - 310 HI 401-7120-533.49-86 1,782.00 SOLAR INCENTIVES - 3145 C 401-7120-533.49-86 1,363.35 SOLAR INCENTIVES - 430 WH 401-7120-533.49-86 1,810.07 SOLAR INCENTIVES - 611 E.401-7120-533.49-86 1,999.99 SOLAR INCENTIVES - 611 MI 401-7120-533.49-86 695.24 SOLAR INCENTIVES - 722 ES 401-7120-533.49-86 1,079.46 SOLAR INCENTIVES - 729 W.401-7120-533.49-86 1,352.40 SOLAR INCENTIVES - 808 W.401-7120-533.49-86 665.91 SOLAR INCENTIVES - 844 WI 401-7120-533.49-86 1,113.98 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 401-7120-533.33-50 6,103.44 Power Systems Division Total:$612,451.31 AMAZON CAPITAL SERVICES CLOTHING & APPAREL 401-7180-533.31-01 263.29 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 36.22 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 52.09 ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-01 59.89 ANGELES MILLWORK & LUMBER ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 17.16 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 25.70 BORDER STATES INDUSTRIES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 603.64 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 80.51 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 935.68 HARDWARE,AND ALLIED ITEMS 401-7180-533.31-01 29.57 DESIGNER DECAL, INC FIRST AID & SAFETY EQUIP.401-7180-533.35-01 1,139.06 Page 6 of 17 Oct 11, 2023 11:59:36 AMOctober 17, 2023 E - 10 City of Port Angeles City Council Expenditure Report Between Sep 23, 2023 and Oct 6, 2023 Vendor Description Account Number Amount DESIGNER DECAL, INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 738.56 HARTNAGEL BUILDING SUPPLY INC HARDWARE,AND ALLIED ITEMS 401-7180-533.35-01 383.12 INTERMOUNTAIN LOCK & SECURITY SPLY HARDWARE,AND ALLIED ITEMS 401-7180-533.31-01 279.07 LOGGERS & CONTRACTORS SUPPLY ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 188.05 LUTZCO, INC. FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 596.41 MISC DEPOSIT & PERMIT REFUNDS REFUND-FELTON ELECTRIC 401-7180-322.10-28 75.00 MURREY'S DISPOSAL CO, INC BUILDING MAINT&REPAIR SER 401-7180-533.47-10 487.39 NORTHWEST SAFETY SERVICE, LLC SECURITY,FIRE,SAFETY SERV 401-7180-533.41-50 1,156.90 OLYMPIC STATIONERS INC OFFICE SUPPLY,INKS,LEADS 401-7180-533.31-01 37.05 PORT ANGELES POWER EQUIPMENT FUEL,OIL,GREASE, & LUBES 401-7180-533.32-10 188.75 SUNBELT SOLOMON SERVICES EXTERNAL LABOR SERVICES 401-7180-533.34-02 5,135.36 SURVALENT TECHNOLOGY DATA PROC SERV &SOFTWARE 401-7180-533.48-02 23,587.84 SWAIN'S GENERAL STORE INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 26.05 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 93.62 OPTICAL EQUIP ACESS& SUPP 401-7180-533.35-01 206.61 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 401-7180-533.49-90 27.42 Electric Operations Division Total:$36,450.01 Public Works-Electric Department Total:$697,915.72 Electric Utility Fund Total:$705,253.92 FOWLER COMPANY, H D 600FT 1" CTS PIPE 402-0000-141.40-00 868.22 Division Total:$868.22 Department Total:$868.22 C & J EXCAVATING INC CONSTRUCTION SERVICES,HEA 402-7380-534.48-10 21,081.45 DEPT OF LABOR & INDUSTRIES EQUIPMENT MAINTENANCE,REC 402-7380-534.49-90 119.60 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 402-7380-534.41-50 1,406.00 MISC CITY CONSERVATION REBATES HIGH EFFICIENCY TOILET - 402-7380-534.49-90 50.00 HIGH EFFICIENCY TOILET - 402-7380-534.49-90 100.00 MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL TICKET - MAIN REPAIR 402-7380-534.31-01 92.50 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 50.34 MISC PROFESSIONAL SERVICE 402-7380-534.47-10 67.92 SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 217.00 Page 7 of 17 Oct 11, 2023 11:59:36 AMOctober 17, 2023 E - 11 City of Port Angeles City Council Expenditure Report Between Sep 23, 2023 and Oct 6, 2023 Vendor Description Account Number Amount SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 269.00 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 402-7380-534.31-01 165.27 SHOES AND BOOTS 402-7380-534.31-01 (165.27) JANITORIAL SUPPLIES 402-7380-534.31-01 26.01 SHOES AND BOOTS 402-7380-534.31-01 152.21 THURMAN SUPPLY FASTENERS, FASTENING DEVS 402-7380-534.31-20 26.51 FASTENERS, FASTENING DEVS 402-7380-534.31-20 59.25 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 402-7380-534.49-90 27.41 Water Division Total:$23,745.20 HEARTLINE COMPUTER ACCESSORIES&SUPP 402-7382-534.31-20 87.96 Industrial Water Treatmnt Division Total:$87.96 Public Works-Water Department Total:$23,833.16 Water Utility Fund Total:$24,701.38 EMERALD COAST MANUFACTURING LLC ELECTRICAL EQUIP & SUPPLY 403-0000-237.00-00 (28.20) NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP & SUPP 403-0000-237.00-00 (17.88) Division Total:($46.08) Department Total:($46.08) ANGELES MACHINE WORKS INC CRAFTS, SPECIALIZED 403-7480-535.31-20 416.54 DEPT OF LABOR & INDUSTRIES EQUIPMENT MAINTENANCE,REC 403-7480-535.49-90 29.90 EDGE ANALYTICAL WATER SEWAGE TREATMENT EQ 403-7480-535.41-50 56.00 EMERALD COAST MANUFACTURING LLC ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 301.17 SHIPPING AND HANDLING 403-7480-535.31-20 47.52 FASTENAL INDUSTRIAL FASTENERS, FASTENING DEVS 403-7480-535.31-20 325.65 FASTENERS, FASTENING DEVS 403-7480-535.31-20 34.11 FEDERAL EXPRESS CORP SHIPPING CHARGES 403-7480-535.42-10 12.96 SHIPPING CHARGES 403-7480-535.42-10 12.96 FERGUSON ENTERPRISES INC HARDWARE,AND ALLIED ITEMS 403-7480-535.31-20 306.29 PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 698.50 PIPE AND TUBING 403-7480-535.31-20 476.58 GRAINGER PIPE FITTINGS 403-7480-535.31-20 18.58 WATER SEWAGE TREATMENT EQ 403-7480-535.31-20 651.45 JOHNSON CONTROLS FIRE PROTECTION EQUIP/SUP 403-7480-535.41-50 456.96 NCL NORTH CENTRAL CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 221.08 Page 8 of 17 Oct 11, 2023 11:59:36 AMOctober 17, 2023 E - 12 City of Port Angeles City Council Expenditure Report Between Sep 23, 2023 and Oct 6, 2023 Vendor Description Account Number Amount LABORATORIES NORTHSTAR CHEMICAL, INC WATER SEWAGE TREATMENT EQ 403-7480-535.31-05 2,414.32 WATER&SEWER TREATING CHEM 403-7480-535.31-05 3,566.72 PETROCARD, INC FUEL,OIL,GREASE, & LUBES 403-7480-535.32-20 335.66 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 403-7480-535.47-10 287.23 SWAIN'S GENERAL STORE INC FOODS: PERISHABLE 403-7480-535.31-01 65.08 TENELCO MISCELLANEOUS SERVICES 403-7480-535.47-10 3,620.32 MISCELLANEOUS SERVICES 403-7480-535.47-10 3,916.83 MISCELLANEOUS SERVICES 403-7480-535.47-10 4,226.57 MISCELLANEOUS SERVICES 403-7480-535.47-10 4,112.74 USA BLUEBOOK AUTO & TRUCK MAINT. ITEMS 403-7480-535.31-20 109.26 WATER SEWAGE TREATMENT EQ 403-7480-535.31-20 212.39 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 403-7480-535.49-90 27.41 WA STATE DEPARTMENT OF ECOLOGY ENVIRONMENTAL&ECOLOGICAL 403-7480-535.49-90 14,308.50 WALTER E NELSON CO PAPER & PLASTIC-DISPOSABL 403-7480-535.31-01 352.04 WIN-911 SOFTWARE DATA PROC SERV &SOFTWARE 403-7480-535.48-02 800.00 Wastewater Division Total:$42,421.32 Public Works-WW/Stormwtr Department Total:$42,421.32 Wastewater Utility Fund Total:$42,375.24 A/R MISCELLANEOUS REFUNDS OVRPMNT OF TFR STN FEES 404-0000-213.10-90 73.72 Division Total:$73.72 Department Total:$73.72 AMAZON CAPITAL SERVICES MARKERS, PLAQUES,SIGNS 404-7538-537.31-01 13.68 SIGNS, SIGN MATERIAL 404-7538-537.31-01 143.59 HERMANN BROS LOGGING & CONST MISCELLANEOUS SERVICES 404-7538-537.41-50 1,575.00 MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 404-7538-537.31-20 119.57 PACIFIC OFFICE EQUIPMENT INC FARE COLLECTION EQUIP&SUP 404-7538-537.31-01 730.10 RABANCO, LTD MISCELLANEOUS SERVICES 404-7538-537.41-51 (15,208.44) MISCELLANEOUS SERVICES 404-7538-537.41-51 64,894.75 MISCELLANEOUS SERVICES 404-7538-537.41-51 (64,894.75) MISCELLANEOUS SERVICES 404-7538-537.41-51 (15,208.44) MISCELLANEOUS SERVICES 404-7538-537.41-51 15,208.44 MISCELLANEOUS SERVICES 404-7538-537.41-51 64,894.75 Page 9 of 17 Oct 11, 2023 11:59:36 AMOctober 17, 2023 E - 13 City of Port Angeles City Council Expenditure Report Between Sep 23, 2023 and Oct 6, 2023 Vendor Description Account Number Amount RABANCO, LTD MISCELLANEOUS SERVICES 404-7538-537.41-51 (15,208.44) MISCELLANEOUS SERVICES 404-7538-537.41-51 15,208.44 REGIONAL DISPOSAL BUILDING MAINT&REPAIR SER 404-7538-537.41-51 19,643.51 BUILDING MAINT&REPAIR SER 404-7538-537.41-51 54,733.28 BUILDING MAINT&REPAIR SER 404-7538-537.41-51 322,401.59 BUILDING MAINT&REPAIR SER 404-7538-537.41-51 (322,401.59) BUILDING MAINT&REPAIR SER 404-7538-537.41-51 (54,733.28) BUILDING MAINT&REPAIR SER 404-7538-537.41-51 (19,643.51) BUILDING MAINT&REPAIR SER 404-7538-537.41-51 19,643.51 BUILDING MAINT&REPAIR SER 404-7538-537.41-51 54,733.28 BUILDING MAINT&REPAIR SER 404-7538-537.41-51 322,401.59 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 404-7538-537.31-01 146.74 THERMO-FLUIDS PW CONSTRUCTION & RELATED 404-7538-537.41-50 24.50 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 404-7538-537.48-10 292.67 PIPE FITTINGS 404-7538-537.31-20 183.02 UNITEC CORPORATION EQUIP MAINT & REPAIR SERV 404-7538-537.41-50 1,282.58 SW - Transfer Station Division Total:$450,976.14 BAXTER AUTO PARTS #15 JANITORIAL SUPPLIES 404-7580-537.31-01 40.03 DEPT OF LABOR & INDUSTRIES EQUIPMENT MAINTENANCE,REC 404-7580-537.49-90 59.80 FASTENAL INDUSTRIAL FASTENERS, FASTENING DEVS 404-7580-537.31-01 15.07 MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL TICKET - 09/05/23 404-7580-537.31-01 55.50 MEAL TICKET - 09/05/23 404-7580-537.31-01 55.50 MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 18.50 MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 18.50 MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 18.50 MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 18.50 MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 18.50 MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 18.50 MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 37.00 MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 37.00 MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 55.50 MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 55.50 MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 55.50 MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 55.50 Page 10 of 17 Oct 11, 2023 11:59:36 AMOctober 17, 2023 E - 14 City of Port Angeles City Council Expenditure Report Between Sep 23, 2023 and Oct 6, 2023 Vendor Description Account Number Amount MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 55.50 MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 55.50 MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 55.50 MEAL TICKET - OVERTIME - 404-7580-537.31-01 18.50 MEAL TICKET - OVERTIME - 404-7580-537.31-01 37.00 MEAL TICKET - OVERTIME - 404-7580-537.31-01 55.50 MEAL TICKET - OVERTIME - 404-7580-537.31-01 55.50 MEAL TICKETS - HOLIDAY - 404-7580-537.31-01 55.50 SOUND PUBLISHING INC LIBRARY SERVICES(EXCL 908 404-7580-537.49-01 166.40 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.404-7580-537.31-01 52.40 JANITORIAL SUPPLIES 404-7580-537.31-01 21.88 LAWN MAINTENANCE EQUIP 404-7580-537.31-01 43.45 FIRST AID & SAFETY EQUIP.404-7580-537.31-01 75.88 Solid Waste-Collections Division Total:$1,381.41 AIRPORT GARDEN CENTER FERTILIZERS & SOIL CONDTN 404-7585-537.48-10 307.26 ASPECT CONSULTING, LLC CONSULTING SERVICES 404-7585-537.41-50 3,683.25 Solid Waste-Landfill Division Total:$3,990.51 Public Works-Solid Waste Department Total:$456,348.06 Solid Waste Utility Fund Total:$456,421.78 ANGELES MILLWORK & LUMBER ROAD/HWY MAT NONASPHALTIC 406-7412-538.31-20 406.30 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 406-7412-538.41-50 196.94 MISC PROFESSIONAL SERVICE 406-7412-538.41-50 155.40 FEDERAL EXPRESS CORP SHIPPING CHARGES 406-7412-538.42-10 22.58 SHIPPING CHARGES 406-7412-538.42-10 30.61 PORT ANGELES POWER EQUIPMENT SPRAYING EQUIPMENT 406-7412-538.35-01 347.52 SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 406-7412-538.31-01 56.45 USA BLUEBOOK LAB EQUIP,BIO,CHEM,ENVIR 406-7412-538.35-01 338.81 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 406-7412-538.49-90 27.41 WA STATE DEPARTMENT OF ECOLOGY ENVIRONMENTAL&ECOLOGICAL 406-7412-538.49-90 5,024.00 Stormwater Division Total:$6,606.02 Public Works-WW/Stormwtr Department Total:$6,606.02 Stormwater Utility Fund Total:$6,606.02 CLALLAM CNTY EMS MEMBERSHIPS 409-6025-526.41-50 1,140.00 Page 11 of 17 Oct 11, 2023 11:59:36 AMOctober 17, 2023 E - 15 City of Port Angeles City Council Expenditure Report Between Sep 23, 2023 and Oct 6, 2023 Vendor Description Account Number Amount CURTIS & SONS INC, L N CLOTHING & APPAREL 409-6025-526.20-80 171.89 EMSCONNECT MEMBERSHIPS 409-6025-526.43-10 239.00 GALLS CLOTHING & APPAREL 409-6025-526.20-80 64.62 CLOTHING & APPAREL 409-6025-526.20-80 61.84 LIFE ASSIST SALE SURPLUS/OBSOLETE 409-6025-526.31-13 174.30 MISC TRAVEL DEFILIPPO- NMETC PARAMEDI 409-6025-526.43-10 1,106.00 GROSSELL-NMETC PARAMEDIC 409-6025-526.43-10 1,993.17 MCGANNEY- NMETC PARAMEDIC 409-6025-526.43-10 1,106.00 OLYMPIC MEDICAL CENTER HEALTH RELATED SERVICES 409-6025-526.41-50 642.00 WOODS 409-6025-526.41-50 537.00 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 409-6025-526.31-01 34.27 SEQUIM MEDICAL ASSOCIATES HEALTH RELATED SERVICES 409-6025-526.41-50 325.00 HEALTH RELATED SERVICES 409-6025-526.41-50 325.00 HEALTH RELATED SERVICES 409-6025-526.41-50 325.00 HEALTH RELATED SERVICES 409-6025-526.41-50 325.00 SYSTEMS DESIGN WEST, LLC CONSULTING SERVICES 409-6025-526.41-50 35,000.00 CONSULTING SERVICES 409-6025-526.41-50 2,820.54 ZOLL MEDICAL CORPORATION SALE SURPLUS/OBSOLETE 409-6025-526.31-01 946.56 Medic I Division Total:$47,337.19 Fire Department Total:$47,337.19 Medic I Utility Fund Total:$47,337.19 CASCADIA LAW GROUP MISC PROFESSIONAL SERVICE 413-7481-535.41-50 2,763.60 PKG LAW, PS MISC PROFESSIONAL SERVICE 413-7481-535.41-50 5,792.11 MISC PROFESSIONAL SERVICE 413-7481-535.41-50 6,997.50 Wastewater Remediation Division Total:$15,553.21 Public Works-WW/Stormwtr Department Total:$15,553.21 Harbor Clean Up Fund Total:$15,553.21 ALL WEATHER HEATING AND COOLING AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00 DAVE'S HEATING & COOLING SVC AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00 MISC CITY CONSERVATION REBATES HEAT PUMP WATER HEATER - 421-7121-533.49-86 600.00 PENINSULA HEAT INC AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00 AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00 THE LANDING AND WARF LLC CAFETERIA & KIT EQUIP COM 421-7121-533.49-86 800.00 Page 12 of 17 Oct 11, 2023 11:59:36 AMOctober 17, 2023 E - 16 City of Port Angeles City Council Expenditure Report Between Sep 23, 2023 and Oct 6, 2023 Vendor Description Account Number Amount Conservation Division Total:$4,600.00 Public Works-Electric Department Total:$4,600.00 Conservation Fund Total:$4,600.00 INTERWEST CONSTRUCTION, INC. CONSTRUCTION SERVICES,HEA 452-7388-594.65-10 84,298.24 Water Projects Division Total:$84,298.24 Public Works-Water Department Total:$84,298.24 Water Utility CIP Fund Total:$84,298.24 FOWLER COMPANY, H D WATER SEWAGE TREATMENT EQ 453-7488-594.65-10 1,921.97 KENNEDY/JENKS CONSULTANTS CONSULTING SERVICES 453-7488-594.65-10 6,697.38 Wastewater Projects Division Total:$8,619.35 Public Works-WW/Stormwtr Department Total:$8,619.35 WasteWater Utility CIP Fund Total:$8,619.35 KENNEDY/JENKS CONSULTANTS ARCHITECTURAL&ENGINEERING 463-7489-594.65-10 11,959.82 CSO Capital Division Total:$11,959.82 Public Works-WW/Stormwtr Department Total:$11,959.82 CSO Capital Fund Total:$11,959.82 ASSOCIATED PETROLEUM PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 16,598.61 DOBBS PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 876.99 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 22.71 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 395.56 FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 35.98 MOTION INDUSTRIES, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 61.77 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 66.25 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 393.02 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 410.45 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 12.39 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 103.75 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 334.93 OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 98.08 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 3,744.77 PAPE-KENWORTH NORTHWEST, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 690.20 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,066.85 PENINSULA LUBRICANTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,387.09 PETROCARD, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 899.45 Page 13 of 17 Oct 11, 2023 11:59:36 AMOctober 17, 2023 E - 17 City of Port Angeles City Council Expenditure Report Between Sep 23, 2023 and Oct 6, 2023 Vendor Description Account Number Amount POMP'S TIRE SERVICE AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 675.83 SIRENNET.COM AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 1,577.39 SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 381.02 TACOMA SCREW PRODUCTS INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 100.05 Division Total:$29,933.14 Department Total:$29,933.14 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 21.32 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.13 ASSOCIATED PETROLEUM PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 150.69 FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 38.05 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 60.24 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 125.82 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 94.50 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 98.84 COPY CAT GRAPHICS & SIGNS AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 320.37 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 320.37 DAREN'S POINT S EXTERNAL LABOR SERVICES 501-7630-548.34-02 67.35 FAR-WEST MACHINE & HYDRAULICS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 69.38 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 395.25 EXTERNAL LABOR SERVICES 501-7630-548.34-02 133.56 FERRELLGAS INC FUEL,OIL,GREASE, & LUBES 501-7630-548.32-12 11.96 FUEL,OIL,GREASE, & LUBES 501-7630-548.32-12 26.12 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 141.39 HERMANN BROS LOGGING & CONST EXTERNAL LABOR SERVICES 501-7630-548.34-02 263.35 HUGHES FIRE EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 100.19 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 193.21 MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 701.88 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 971.53 MISC TRAVEL FOX-BICKFORD FORD-MEDIC U 501-7630-548.43-10 107.43 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 26.23 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 86.78 NORTHWEST TANK & ENVIRONMENTAL SVCS ENVIRONMENTAL&ECOLOGICAL 501-7630-548.49-90 820.00 O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 598.52 Page 14 of 17 Oct 11, 2023 11:59:36 AMOctober 17, 2023 E - 18 City of Port Angeles City Council Expenditure Report Between Sep 23, 2023 and Oct 6, 2023 Vendor Description Account Number Amount O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 110.49 BELTS AND BELTING 501-7630-548.34-02 99.51 OWEN EQUIPMENT AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 139.59 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 91.10 PACIFIC GOLF & TURF AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 393.82 PAPE-KENWORTH NORTHWEST, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 4,970.80 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 289.07 EXTERNAL LABOR SERVICES 501-7630-548.34-02 2,354.42 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 211.54 EXTERNAL LABOR SERVICES 501-7630-548.34-02 1,762.81 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,089.80 POMP'S TIRE SERVICE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 630.76 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 630.76 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 803.39 EXTERNAL LABOR SERVICES 501-7630-548.34-02 218.86 EXTERNAL LABOR SERVICES 501-7630-548.34-02 299.87 EXTERNAL LABOR SERVICES 501-7630-548.34-02 299.87 EXTERNAL LABOR SERVICES 501-7630-548.34-02 299.97 PRICE FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 360.01 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,013.91 EXTERNAL LABOR SERVICES 501-7630-548.34-02 760.04 SAFETY-KLEEN SYSTEMS AUTO & TRUCK MAINT. ITEMS 501-7630-548.49-90 310.93 SNAP-ON TOOLS - SARGENT TOOLS LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 116.14 TACOMA SCREW PRODUCTS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 158.91 THURMAN SUPPLY AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 16.23 WURTH USA INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 157.50 Equipment Services Division Total:$23,554.56 Public Works Department Total:$23,554.56 Equipment Services Fund Total:$53,487.70 CANON USA, INC OFFICE MACHINES & ACCESS 502-2081-518.45-31 4,243.04 CENTURYLINK-QWEST 09-05 A/C 206Z050031846B 502-2081-518.42-10 2,725.22 DELL MARKETING LP COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 20,887.50 VERIZON WIRELESS 09-05 A/C 542276284-00001 502-2081-518.42-10 94.32 09-15 A/C 842160242-00001 502-2081-518.42-10 3,390.40 Page 15 of 17 Oct 11, 2023 11:59:36 AMOctober 17, 2023 E - 19 City of Port Angeles City Council Expenditure Report Between Sep 23, 2023 and Oct 6, 2023 Vendor Description Account Number Amount VERIZON WIRELESS 09-15 A/C 842160242-00003 502-2081-518.42-10 1,634.44 09-15 A/C 842160242-00004 502-2081-518.42-10 4,992.62 Information Technologies Division Total:$37,967.54 PUD #1 OF CLALLAM COUNTY RADIO & TELECOMMUNICATION 502-2083-518.47-10 53.57 Wireless Mesh Division Total:$53.57 Finance Department Total:$38,021.11 Information Technology Fund Total:$38,021.11 AWC EMPLOYEE BENEFITS TRUST L1 MED/DEN/VIS PREMIUMS 503-1631-517.46-34 8,102.06 LIFE INSURANCE 503-1631-517.46-32 1,930.65 LTD 503-1631-517.46-31 6,551.33 MED/DEN/VIS PREMIUMS 503-1631-517.46-30 239,884.19 HSA BANK SERVICE FEES 503-1631-517.41-50 25.50 SERVICE FEES 503-1631-517.41-50 335.00 EMPLOYER CONTRIBUTION 503-1631-517.46-30 1,500.00 REDACTED DISABILITY BOARD-SEPT 503-1631-517.46-35 20.00 DISABILITY BOARD-SEPT 503-1631-517.46-35 248.00 DISABILITY BOARD-SEPT 503-1631-517.46-35 275.39 DISABILITY BOARD-SEPT 503-1631-517.46-35 1,021.10 DISABILITY BOARD-SEPT 503-1631-517.46-35 2,992.80 REIMB MEDICARE-SEPT 503-1631-517.46-35 108.00 REIMB MEDICARE-SEPT 503-1631-517.46-35 108.00 REIMB MEDICARE-SEPT 503-1631-517.46-35 108.00 REIMB MEDICARE-SEPT 503-1631-517.46-35 148.50 REIMB MEDICARE-SEPT 503-1631-517.46-35 148.50 REIMB MEDICARE-SEPT 503-1631-517.46-35 148.50 REIMB MEDICARE-SEPT 503-1631-517.46-35 154.10 REIMB MEDICARE-SEPT 503-1631-517.46-35 164.90 REIMB MEDICARE-SEPT 503-1631-517.46-35 164.90 REIMB MEDICARE-SEPT 503-1631-517.46-35 164.90 REIMB MEDICARE-SEPT 503-1631-517.46-35 164.90 REIMB MEDICARE-SEPT 503-1631-517.46-35 164.90 REIMB MEDICARE-SEPT 503-1631-517.46-35 164.90 REIMB MEDICARE-SEPT 503-1631-517.46-35 164.90 REIMB MEDICARE-SEPT 503-1631-517.46-35 164.90 REIMB MEDICARE-SEPT 503-1631-517.46-35 164.90 Page 16 of 17 Oct 11, 2023 11:59:36 AMOctober 17, 2023 E - 20 City of Port Angeles City Council Expenditure Report Between Sep 23, 2023 and Oct 6, 2023 Vendor Description Account Number Amount REDACTED REIMB MEDICARE-SEPT 503-1631-517.46-35 164.90 REIMB MEDICARE-SEPT 503-1631-517.46-35 442.90 REIMB MEDICARE-SEPT 503-1631-517.46-35 670.90 REDQUOTE, INC. HRA REIMBURSMENTS 503-1631-517.46-30 5,881.83 HRA REIMBURSEMENTS 503-1631-517.46-30 174.69 Other Insurance Programs Division Total:$272,628.94 MISC CLAIM SETTLEMENTS IN HOUSE LIABILITY CLAIM 503-1671-517.49-98 300.00 Comp Liability Division Total:$300.00 Self Insurance Department Total:$272,928.94 Self-Insurance Fund Total:$272,928.94 AWC EMPLOYEE BENEFITS TRUST SUPPLEMENTAL LIFE 920-0000-231.53-30 772.60 CHAPTER 13 TRUSTEE CASE #21-10696 920-0000-231.56-90 358.00 EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 690.00 HSA BANK EMPLOYEE CONTRIBUTIONS 920-0000-231.52-40 4,267.80 LEOFF PAYROLL SUMMARY 920-0000-231.51-21 37,207.33 OFFICE OF SUPPORT ENFORCEMENT PAYROLL SUMMARY 920-0000-231.56-20 1,116.83 PERS PAYROLL SUMMARY 920-0000-231.51-10 722.77 PAYROLL SUMMARY 920-0000-231.51-11 17,305.89 PAYROLL SUMMARY 920-0000-231.51-12 90,700.01 TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 2,399.00 PAYROLL SUMMARY 920-0000-231.54-10 2,399.00 UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 160.00 WSCFF/EMPLOYEE BENEFIT TRUST PAYROLL SUMMARY 920-0000-231.53-20 5,800.00 Division Total:$163,899.23 Department Total:$163,899.23 Payroll Clearing Fund Total:$163,899.23 Total for Checks Dated Between Sep 23, 2023 and Oct 6, 2023 $2,368,209.67 Page 17 of 17 Oct 11, 2023 11:59:36 AMOctober 17, 2023 E - 21 Date: October 17, 2023 To: City Council From: Mike Healey, Director of Public Works & Utilities Subject: Corporation Yard Assessment – Professional Services Agreement (PSA-2023-03) Background / Analysis: The City Public Works & Utilities operations and support activities are primarily based out of the Port Angeles Corporation Yard. After over 40 years of operation, engineering support services are needed for a detailed facility condition assessment of the Corporation Yard at 1703 S. B Street. The work will assess the existing facility to determine feasibility and reasonable construction cost to develop the site to support the projected future growth of the City. This project is included in the approved 2024-2029 Capital Facilities Plan. The City advertised a Request for Qualifications (RFQ) on January 19, 2023, to perform the work on the City website, directly to the North Peninsula Building Association (NPBA), and to local professional services firms via the MRSC Roster. Two firms responded to the request by submitting their qualifications to perform the work, however, upon review, both firms proved to be unqualified. Therefore, the City directly contacted three qualified firms selected from the MRSC Roster; of which, KPFF Consulting Engineers (KPFF) responded and expressed interest in the project. After a detailed evaluation and interview process, KPFF was determined to be fully qualified and was selected to move forward with this project. The City and KPFF proceeded to develop and negotiate a Scope of Work and Professional Services Agreement (PSA). Professional Services Rationale: The tasks supported by this Professional Services Agreement require personnel with specialized subject matter expertise in site master planning, space needs development for the future growth of the Public Works Operations Department, asset condition assessment, design Summary: This professional service contract will provide a condition assessment of assets, review of operational procedures, and develop a plan for future growth and a Master Plan for the Port Angeles Corporation Yard. The Corporation Yard has been in service for over forty (40) years. Funding: Funds are available in the approved 2023 Capital Budget in the amount of $50,000. Account 452-7388-594-6510 Water (WT0321), 453-7488-594-6510 Wastewater (WW0121), 454-7588-594- 6510 Solid Waste (SW0221), 454-7588-594-6510 Stormwater (DR0121), and 312-7930-595-6510 Transportation (TR0821). A budget amendment in the amount of $5,000 will be required for this agreement and will be distributed amongst the five projects and divisions approved in the 2024-2025 Capital Facilities Plan (CFP). Recommendation: Award a Professional Services Agreement to KPFF Consulting Engineering in the not to exceed amount of $55,000.00 to perform a Corporation Yard Assessment and authorize the City Manager to sign all contract documents and to make minor modifications to the agreement as necessary. October 17, 2023 E - 22 concepts, as well as several other unique skills sets the City does not currently retain in-house. For this reason, the City is seeking outside support. Summary of Tasks and Budget Tasks Budget 1 Master Planning & Site Plan Development (funded) $45,000 2 Directed Services ($5000 unfunded) $10,000 Total $55,000 Funding Overview: Funds are available in the approved 2023 Capital Budget in the amount of $50,000. Account 452-7388-594-6510 Water (WT0321), 453-7488-594-6510 Wastewater (WW0121), 454-7588- 594-6510 Solid Waste (SW0221), 454-7588-594-6510 Stormwater (DR0121), and 312-7930-595-6510 Transportation (TR0821). A budget amendment in the amount of $5,000 will be required for this agreement and will be distributed amongst the five projects and divisions approved in the 2024-2025 CFP. Directed Services is only funded in the amount of $5000, the remaining $5000 will not be used unless a mutual agreement has been made between KPFF and the City and available funds have been approved. This task was added to be used later to accommodate related work not defined in the scope but turns out to be necessary to complete the assessment. October 17, 2023 E - 23 Page 1 of 10 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF PORT ANGELES AND KPFF CONSULTING ENGINEERS PSA-2023-03 RELATING TO: CORPORATION YARD FACILITY ASSESSMENT THIS AGREEMENT is made and entered into, by and between THE CITY OF PORT ANGELES, a non-charter code city and municipal corporation of the State of Washington, (hereinafter called the "CITY") and KPFF Consulting Engineers a Washington corporation authorized to do business in the state of Washington (hereinafter called the "CONSULTANT"). WHEREAS, the CITY desires engineering, and consulting assistance related to developing a master plan for future development of the City’s Corporation Yard Facility; and WHEREAS, the CITY desires to engage the professional services and assistance of a qualified engineering firm to perform the Scope of Services as detailed in Exhibit A; and WHEREAS, the CONSULTANT represents that it is in full compliance with the statutes of the State of Washington for professional registration and/or other applicable requirements; and WHEREAS, the CONSULTANT represents that it has the background, experience, and ability to perform the work requested by the CITY in accordance with the standards of the profession; and WHEREAS, the CONSULTANT represents that it will provide qualified personnel and appropriate facilities necessary to accomplish the work. NOW, THEREFORE, in consideration of the above representations and the terms, conditions, covenants, and agreements set forth below, the parties hereto agree as follows: I SCOPE OF SERVICES General Scope The CONSULTANT will accomplish the work as described in scope of services attached in Exhibit A. The CITY may review the CONSULTANT'S services, and if they do not meet the Professional Standard of Care the CONSULTANT shall make such changes as may be required by the CITY. Such changes shall not constitute "Extra Work" as related in Section XII of this Agreement. Any changes made necessary due to causes outside the CONSULTANT’S reasonable control shall be provided as an extra work herein. The CONSULTANT agrees that all services performed under this Agreement shall be in accordance with the standards of the engineering profession for similar services on similar projects of like size and nature and in compliance with applicable federal, state and local laws existing at the time the services are performed. The Scope of Services may be amended upon October 17, 2023 E - 24 Page 2 of 10 written approval of both parties. II OWNERSHIP OF DOCUMENTS Upon completion of the work, all written and electronic documents, exhibits, CAD files, project plans, engineering reports, or other presentations of the work directed by the CITY in Exhibit A with the exception of those standard details and specifications regularly used by the CONSULTANT in its normal course of business shall upon payment of all amounts rightfully owed by the CITY to the CONSULTANT herein become the property of the CITY for use without restriction and without representation as to suitability for reuse by any other party unless specifically verified or adapted by the CONSULTANT. However, any alteration of the documents, by the CITY or by others acting through or on behalf of the CITY, will be at the CITY's sole risk. III DESIGNATION OF REPRESENTATIVES Each party shall designate its representatives in writing. The CONSULTANT'S representative shall be subject to the approval of the CITY. IV TIME OF PERFORMANCE The CONSULTANT may begin work upon execution of this Agreement by both parties and written direction to proceed from CITY and the duration of the Agreement shall extend through June 30, 2024. V PAYMENT The CITY shall pay the CONSULTANT as set forth in this section of the Agreement. Such payment shall be full compensation for work performed, services rendered, and all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment shall be on the basis of the CONSULTANT'S cost for actual labor, overhead and profit plus CONSULTANT'S direct non-salary reimbursable costs as set forth in the attached Exhibit C. B. The CONSULTANT shall submit invoices to the CITY on a monthly basis. Invoices shall detail the work, hours, employee name, and hourly rate; shall itemize with receipts and invoices the non-salary direct costs; shall indicate the specific task or activity in the Scope of Service to which the costs are related; and shall indicate the cumulative total for each task. C. The CITY shall review the invoices and make payment for the percentage of the project that has been completed less the amounts previously paid. D. The CONSULTANT’S invoices are due and payable within 30 days of receipt. In the event of a disputed billing, only the disputed portion will be withheld from payment. E. Final payment for the balance due to the CONSULTANT will be made after the completion of the work and acceptance by the CITY. October 17, 2023 E - 25 Page 3 of 10 F. Payment for "Extra Work" performed under Section XII of this Agreement shall be as agreed to by the parties in writing. VI MAXIMUM COMPENSATION Unless otherwise agreed to in writing by both parties, the CONSULTANT'S total compensation and reimbursement under this Agreement, including labor, direct non-salary reimbursable costs and outside services, shall not exceed the maximum sum of $55,000. The budget for each task is as set forth in the attached Exhibit B. Budgets for task(s) may be modified upon mutual agreement between the two parties, but in any event, the total payment to CONSULTANT shall not exceed $55,000. VII INDEPENDENT CONTRACTOR STATUS The relation created by this Agreement is that of owner-independent contractor. The CONSULTANT is not an employee of the CITY and is not entitled to the benefits provided by the CITY to its employees. The CONSULTANT, as an independent contractor, has the authority to control and direct the performance within the Scope of Service. The CONSULTANT shall assume full responsibility for payment of all federal, state, and local taxes or contributions imposed or required, including, but not limited to, unemployment insurance, Social Security, and income tax. VIII EMPLOYMENT Employees of the CONSULTANT, while engaged in the performance of any work or services under this Agreement, shall be considered employees of the CONSULTANT only and not of the CITY, and claims that may arise under the Workman's Compensation Act on behalf of said employees while so engaged, and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the CONSULTANT'S employees while so engaged, on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. In performing this Agreement, the CONSULTANT shall not employ or contract with any CITY employee without the CITY's written consent. CONSULTANT shall not accept any employment or perform any services where there is, or reasonably could arise, a conflict between the interests of the City and the interests of any of CONSULTANT’S other clients. IX NONDISCRIMINATION The CONSULTANT shall conduct its business in a manner, which assures fair, equal and non- discriminatory treatment of all persons, without respect to race, creed or national origin, or other legally protected classification and, in particular: A. The CONSULTANT shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity/affirmative action requirements; and October 17, 2023 E - 26 Page 4 of 10 B. The CONSULTANT shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of nondiscriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran status, disabled veteran condition, physical or mental handicap, or national origin. X SUBCONTRACTS A. The CONSULTANT shall not sublet or assign any of the work covered by this Agreement without the written consent of the CITY. B. In all solicitation either by competitive bidding or negotiation made by the CONSULTANT for work to be performed pursuant to a subcontract, including procurement of materials and equipment, each potential sub-consultant or supplier shall be notified by the CONSULTANT of CONSULTANT's obligations under this Agreement, including the nondiscrimination requirements. XI CHANGES IN WORK Other than changes directed by the CITY as set forth in Section I above, either party may request changes in the Scope of Services. Such changes shall not become part of this Agreement unless and until mutually agreed upon and incorporated herein by written amendments to this Agreement executed by both parties. XII EXTRA WORK The CITY may desire to have the CONSULTANT perform work or render services in connection with this Agreement, in addition to the Scope of Services set forth in Exhibit A and minor revisions to satisfactorily completed work. Such work shall be considered as "Extra Work" and shall be addressed in a written supplement to this Agreement. The CITY shall not be responsible for paying for such extra work unless and until the written supplement is executed by both parties. XIII TERMINATION OF AGREEMENT A. The CITY may terminate this Agreement at any time, with or without cause, upon not less than ten (10) days written notice to the CONSULTANT. Written notice will be by certified mail sent to the CONSULTANT's designated representative at the address provided by the CONSULTANT. As a condition precedent to termination with cause the CONSULTANT shall be given the notice period to cure such cause and shall have failed to so cure. B. In the event this Agreement is terminated prior to the completion of the work, a final payment shall be made to the CONSULTANT, which, when added to any payments previously made, shall compensate the CONSULTANT for the work completed. C. In the event this Agreement is terminated prior to completion of the work, documents that are the property of the CITY pursuant to Section II above, shall be delivered to and October 17, 2023 E - 27 Page 5 of 10 received by the CITY prior to transmittal of final payment to the CONSULTANT. XIV FORCE MAJEURE A. Definition. For the purposes of this Agreement, “Force Majeure” means an event which is beyond the reasonable control of a Party including, but not limited to (1) strikes, lockouts, work slowdowns or stoppages, or accidents, (2) acts of God, and( 3) delay caused by an act or omission of the other Party, and which makes a Party’s performance of its obligations under the Agreement impossible or so impractical as to be considered impossible under the circumstances B. No Breach of Agreement. The failure of a Party to fulfill any of its obligations under the Agreement shall not be considered to be a breach of, or default under, this Agreement insofar as such inability arises from an event of Force Majeure, provided that the Party affected by such an event has taken all reasonable precautions, due care and reasonable alternative measures in order to carry out the terms and conditions of this Agreement, and has informed the other Party as soon as possible about the occurrence of such an event. C. Extension of Time. Any period within which a Party shall, pursuant to this Agreement, complete any action or task, shall be extended for a period equal to the time during which such Party was unable to perform such action as a result of Force Majeure. XV INDEMNIFICATION/HOLD HARMLESS CONSULTANT shall defend, indemnify and hold the CITY, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the CONSULTANT in performance of this Agreement, except for injuries and damages caused by the sole negligence of the CITY. However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the CONSULTANT, the CITY, and the officers, officials, employees, and volunteers of either, the CONSULTANT'S liability hereunder shall be only to the extent of the CONSULTANT'S negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the CONSULTANT'S waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. XVI INSURANCE The CONSULTANT shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives or employees. October 17, 2023 E - 28 Page 6 of 10 No Limitation. CONSULTANT’S maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the CONSULTANT to the coverage provided by such insurance, or otherwise limit the CITY’S recourse to any remedy available at law or in equity. A. MINIMUM SCOPE OF INSURANCE Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 . 2. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop-gap, independent contractors and personal injury and advertising injury. The CITY shall be named as an additional insured under the Consultant’s Commercial General Liability insurance policy with respect to the work performed for the CITY using as additional insured endorsement at least as broad as ISO endorsement CG 20 26. 3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant’s profession. B. MINIMUM AMOUNTS OF INSURANCE Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. C. OTHER INSURANCE PROVISION The CONSULTANT’S Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain, that they shall be primary insurance as respect the CITY. Any Insurance, self-insurance, or insurance pool coverage maintained by the CITY shall be excess of the CONSULTANT’S insurance and shall not contribute with it. D. ACCEPTABILITY OF INSURERS Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. VERIFICATION OF COVERAGE October 17, 2023 E - 29 Page 7 of 10 CONSULTANT shall furnish the CITY with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Agreement before commencement of the work. F. NOTICE OF CANCELLATION The CONSULTANT shall provide the CITY with written notice of any policy cancellation, within two business days of their receipt of such notice. G. FAILURE TO MAINTAIN INSURANCE Failure on the part of the CONSULTANT to maintain the insurance as required shall constitute a material breach of contract, upon which the CITY may, after giving five business days’ notice to the CONSULTANT to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the CITY on demand, or at the sole discretion of the CITY, offset against funds due the CONSULTANT from the CITY. H. CITY FULL AVAILABILITY OF CONSULTANT LIMITS If the CONSULTANT maintains higher insurance limits than the minimums shown above, the CITY shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the CONSULTANT, irrespective of whether such limits maintained by the CONSULTANT are greater than those required by this Agreement or whether any certificate of insurance furnished to the CITY evidences limits of liability lower than those maintained by the CONSULTANT. XVII APPLICABLE LAW This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington, and in the event of dispute the venue of any litigation brought hereunder shall be Clallam County. XVIII CONFLICTS In the event there is any conflict between the terms and conditions contained in this AGREEMENT and the terms and conditions contained in Exhibit A or in any other document that is incorporated into or made a part of the contract between the CONSULTANT and the CITY, the terms and conditions of this AGREEMENT shall control. XIX SUBMITTALS AND DOCUMENT CONTROL The City reserves the right to utilize an online cloud-based project management system. Virtual Project Manager (VPM) allows for paperless documentation and project administration. For more information, go to https://www.virtual-pm.com/. XX EXHIBITS AND SIGNATURES This Agreement, including its exhibits, constitutes the entire Agreement, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following exhibits are hereby made a part of this Agreement: Exhibit A – Scope of Services October 17, 2023 E - 30 Page 8 of 10 Exhibit B – Budget Exhibit C – Consultant Time Plus Expense Rate Schedule This Agreement is effective and binding as of the date for the last signature affixed below. KPFF Consulting Engineers CITY OF PORT ANGELES By: _______________________________________ Printed Name:_______________________________ By: ________________________________________ Printed Name:________________________________ Title: ______________________________________ Title: _______________________________________ Date: ______________________________________ Date: _______________________________________ APPROVED AS TO FORM: BY: ____________________________________ CITY ATTORNEY ATTEST: BY: ____________________________________ CITY CLERK EXHIBIT A October 17, 2023 E - 31 Page 9 of 10 SCOPE OF SERVICES September 25, 2023 David Wegener Project Manager City of Port Angeles dwegener@cityofpa.us 360 809-8469 Subject: City of Port Angeles – Corporation Yard Master Planning Dear David: Thank you for the opportunity to present you with this proposal. KPFF is pleased to provide you with the following scope of work for the master planning of the redevelopment of the City’s Corporation Yard located in Port Angeles, Washington. DESIGN TEAM MEMBERS AND STAKEHOLDERS Owner/Administration – City of Port Angeles Civil Engineering KPFF – Consulting Engineers Architecture and Programming – IBI Group SCOPE OF SERVICES TASK 1 – MASTER PLANNING & SITE PLAN DEVELOPMENT KPFF and IBI will work collaboratively to develop a Site Plan and Building Floor Plans to meet the City’s needs most effectively and efficiently. We will develop layout options and review them with City staff as a cohesive team, the preferred alternative will be selected with the goal of determining feasibility and reasonable construction costs to develop the site. Our team will perform the following efforts: 1.1 Site Visit & Data Collection • Tour existing facilities to gain an understanding of current operating conditions. October 17, 2023 E - 32 Page 10 of 10 • Conduct programming verification interviews with key City staff to stimulate dialogue relating to staff, vehicle projections, office, shop, and storage space requirements, as well as general operating practices. • Review existing workshops and storage areas. • Review existing building and yard storage requirements for equipment, parts, and materials. • Review existing vehicle storage, parking, washing, and fueling. 1.2 Site Master Plan Concept • Identify potential alternatives to meet the requirements established in the previous task. • Once the site constraints exhibit is completed, programming elements will be applied to the site. • Site issues addressed will include: o Developing circulation patterns for vehicles, materials, pedestrians, and personnel that will provide the most efficient, cost effective, and safest maintenance operation. o Developing ingress and egress routes, which maximize safety and security and minimize vehicular and pedestrian conflict on and off the site. o Develop a Site Constraints Plan that identifies zoning setbacks, impervious surface coverage requirements, area needed for stormwater management systems, and areas needed for grading to address grade differentials. o Establishing site area relationships including administration, operations, and maintenance facilities and City, employee, delivery, and visitor parking. 1.3 Space Needs Program • Review functional areas to be located at the facility. • Evaluate and refine space program requirements for the facility based on information and projections developed as part of the data collection effort. • Review space standards for offices and support spaces. • Verify shop area requirements based on function and operational needs. October 17, 2023 E - 33 Page 11 of 10 • Verify storage requirements for parts, materials, and equipment. • Review current fueling infrastructure and storage capacities and anticipate future fueling needs (Gas, Diesel, & Electric). 1.4 Equipment Verification and Programming • Participate in equipment discussion meetings with City staff to identify, by functional area, maintenance and service equipment needed to support maintenance activities. 1.5 Design Charrette • Participate in a 1-day design charrette working directly with the Design Team and City to develop specific conceptual building sizes and floor plans. During this on-site process, alternatives will be reviewed by City staff. After the charrette, the design team will meet to develop alternatives. • The Design Team will present up to 2 or 3 alternatives for discussion, which include concept building plans and anticipated phasing options for future development of the site. Based on review comments, selected alternatives will be refined and presented for review. A final review meeting will result in the selection of a preferred Site Plan and Conceptual Building Plans. Conceptual Building plans will identify general square footages of each use and locations within the building. 1.6 Cost Estimation • The KPFF/IBI team will prepare an estimate of probable construction costs for the preferred alternative based on the conceptual design including future design, permitting, connection/mitigation fees, and construction administrative costs. 1.7 Preliminary Design Memo • Prepare a memo style design report that identifies the criteria for site and building requirements and includes an estimate of design and construction costs based on the Master Plan and Conceptual Floor Plans. The alternative drawings will largely depict the site issues for decision making purposes, as opposed to a detailed written report. The memo will be distributed to the Design Team key City staff for review and comment. • The memo includes the following narratives: o Project Overview - Describes the background and gives an overview of the project and the entities involved. o Basis for Design - Provides a summary of the more qualitative planning issues that were noted during interview sessions. The summary includes a description of each group’s responsibilities, hours of October 17, 2023 E - 34 Page 12 of 10 operation, staff counts, vehicle parking, vehicles maintained, and a list of key planning issues. All of this is compiled for consideration during future planning and design efforts. o Space Needs Program - Presents a listing of space requirements for all the stakeholders on the site. The intent of the program is to identify program spaces to fulfill the current and future facility needs. Deliverables • Concept Building Plans – 2 sheets • Concept Site Plan – 6 sheets • Preliminary Design Memo – 20 to 30 pages plus exhibits, figures and supporting documents. TASK 2 – DIRECTED SERVICES KPFF and IBI will perform additional services as directed in writing by the City of Port Angeles. These services are undefined at this time but may include evaluation of alternative sites, additional design of project elements, and coordination with stakeholders. OVERALL ASSUMPTIONS/EXCLUSIONS In addition to the assumptions and exclusions included within each task listed above, the following general assumptions/exclusions apply: • Any scope of work that is requested by the City or other agencies involved in the project that is not specifically identified within this scope of work agreement is excluded from our level of effort estimate. Any such requests will be discussed with the City before proceeding with the work • KPFF will be allowed unrestricted access to site during course of project. • It is assumed that the geotechnical engineering report provided for the Light Operations building is sufficient for master planning purposes. Additional geotechnical engineering and exploration is not included in this scope of work but can be provided if necessary. • It is anticipated that the buildings will be constructed of light gage steel, structural steel frame, and/or CMU walls. A pre-engineered building system may also be a desirable option, depending on the final layout and space programming needs of the buildings. We anticipate that a shallow spread footing foundation system will be adequate for the buildings, regardless of construction type. • Structural and MEP drawings will not be provided. KPFF/IBI feel we can provide reasonable costs for such items without a 30% design to support the City goals of determining site feasibility. October 17, 2023 E - 35 Page 13 of 10 • KPFF will prepare site costs and IBI will utilize standard square-footages costs to determine building costs/budgets. SCHEDULE KPFF and our team are available to start working on this project immediately. Upon being given notice to proceed, we envision a 12-16 week process to complete the tasks. END OF EXHIBIT October 17, 2023 E - 36 Page 14 of 10 EXHIBIT B BUDGET CONSULTANT will perform the scope of work in Exhibit A on an hourly basis per Exhibit C -- Standard Rate Schedule. Tasks Description Budget 1. Master Planning & Site Plan Development (funded) $45,000 2. Direct Services (unfunded) $10,000 Total Contract Amount $55,000 Task 1 – Master Planning & Site Plan Development •IBI Group - $14,000 •KPFF Consulting Engineers - $29,000 *Reimbursable Expenses $2,000* Task 2 – Directed Services $10,000** Project Total $55,000 *Reimbursable expenses for travel and mileage are an estimate only and will be billed at actual cost. **Directed Services will be as determined by the City and require prior approval – This task is currently unfunded and will likely require an approved budget supplement request prior to initiation. END OF EXHIBIT October 17, 2023 E - 37 Page 15 of 10 EXHIBIT C Consultant Time Plus Expense Rate Schedule KPFF CONSULTING ENGINEERS LACEY OFFICE FEE SCHEDULE FOR PROFESSIONAL ENGINEERING & SURVEYING SERVICES Effective July 2023 Personnel Charges Principal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $ 270/hour Associate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .... $210-245/hour Project Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $175-210/hour Senior Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $155-190/hour Professional Engineer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .... $150-185/hour Project Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $135-170/hour Design Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....... $125-160/hour Engineering Technician . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $ 70-80/hour Senior CAD Design Technician . . . . . . . . . . . . . . . . . . . . . . . . . . .. $120-140/hour CAD Design Technician . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $ 90-120/hour Sr. Project Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $160-170/hour Project Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $150-165/hour Survey Crew Chief . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . …. $125-140/hour Survey Crew . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $210-220/hour Survey CAD Technician . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $100-115/hour UAV Pilot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $125-140/hour Utility Locator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....... $125-140/hour Project Cost Accountant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $135-145/hour Project Coordinator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . … $100-115/hour Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...... $100-115/hour Reimbursable Expenses Non-salary costs such as charges for express mail, delivery, photography, reproduction, automobile mileage, parking, and client-directed out-of-town travel shall be reimbursed at cost without mark-up. Sub-consultants The billing of sub-consultants will be marked up 10 percent. October 17, 2023 E - 38 Page 16 of 10 END OF EXHIBIT October 17, 2023 E - 39 Date: October 17, 2023 To: City Council From: Mike Healy, Director of Public Works & Utilities Subject: 2023 Cla-Val Valve Maintenance CON-2023-34, Award Contract Background / Analysis: Within the potable water system the City owns twenty-nine (29) Cla-Vals which are system control valves. These valves serve the water system as pressure reducing, pressure sustaining, over pressure relief and altitude (control reservoir elevation). These valves must be maintained annually and be completely rebuilt every five (5) years. This contract will include annual maintenance on twenty (20) valves with nine (9) being rebuilt. This contract includes labor and materials to perform these tasks. Notice of the bid opportunity was advertised through the MRSC Roster of Washington on September 15, 2023, and posted to the City website. On September 28, 2023, one bid was received and opened with Prestige World Wide LLC being the only bidder at $28,288.00. The government estimate for the work was $24,500.00. Funding Overview: Funds are available within the 2023 Water Repairs and Maintenance budget 402-7380-534-4810 in the amount of $28,288.00. Summary: The purpose of this memo is to receive City Council approval to award a contract to Prestige World Wide Technologies LLC, for annual maintenance of the Cla-Vals (system control valves) within the potable water system. Funding: Funds are available in the approved 2023 Water Repairs and Maintenance budget 402-7380- 534-4810 in the amount of $28,288.00. Recommendation: Award a contract to Prestige World Wide Technologies LLC for Cla-Val maintenance, contract CON-2023-34, for the total bid amount of $28,288.00, including taxes; and authorize the City Manager to sign and execute the contract and make minor modifications to the Agreement if necessary. October 17, 2023 E - 40 Date: October 17, 2023 To: City Council From: Brian S. Smith, Police Chief Subject: Washington Traffic Safety Commission Grant Award and Agreement Background / Analysis: The purpose of the High Visibility Emphasis (HVE) grant is to reduce traffic accidents, traffic related deaths and serious injuries through active, visible, consistent, and targeted traffic law enforcement, law enforcement training, and community outreach. Law enforcement can have a profound effect on traffic safety and this project aims to increase participation to accomplish this purpose. The Port Angeles Police Department (PAPD), the Clallam County Sheriff’s Office, the Washington State Patrol and other allied agencies work collaboratively to plan and schedule enforcement and outreach activities. Part of this joint effort is the participation in the following National Campaign: - Impaired driving enforcement during the Holiday DUI campaign (December 2023) - Distracted driving enforcement during the Distracted Driving campaign (April 2024) - Seat belt enforcement during the Click It or Ticket campaign (May 2024) - Impaired driving enforcement during the Summer DUI campaign (August 2024) PAPD Corporal Brian Stamon is our traffic safety coordinator. In this capacity, he works closely with Clallam County Sheriff’s Office Inspector Josh Ley and coordinates the scheduling of PAPD personnel and manages the grant process and paperwork throughout the year. When staffing allows scheduled regular time Officers can be assigned to HVE patrols. PAPD Officers can also voluntarily work scheduled overtime on traffic safety events consistent with the requirements of our bargaining unit contract. Grant funded HVE patrols occur throughout Clallam County. Funding: There is not a City match requirement for the acceptance of this grant. Summary: The Port Angeles Police Department has been notified by the Washington Traffic Safety Commission (WTSC) regarding the annually renewed High Visibility Emphasis grants and contracts for overtime reimbursement from the WTSC. Clallam County is the grant recipient and the City of Port Angeles is the sub-recipient. The 2024 grant specifically provides funding for the law enforcement agencies in WTSC Region 1 to conduct straight time or overtime enforcement activities (traffic safety emphasis patrols). The period of performance is October 1, 2023 and the agreement will remain in effect until September 30, 2024, Funding: The Port Angeles Police Department has been awarded $15,000.00 by the WTSC for the purpose of conducting coordinated high visibility enforcement and/or community outreach and collaboration activities. Recommendation: Accept the grant offered by WTSC in the amount of $15,000.00 for the purpose of coordinated high visibility enforcement and/or community outreach and authorize the City Manager to sign the required memorandum of understanding, to implement and approve all actions necessary to accomplish the purposes of the grant and to make minor modifications to the contract if necessary. October 17, 2023 E - 41 page 1 of 16 INTERAGENCY AGREEMENT BETWEEN THE Washington Traffic Safety Commission AND THIS AGREEMENT is made and entered into by and between the Washington Traffic Safety Commission, hereinafter referred to as “WTSC,” and __________________________________, hereinafter referred to as “SUB-RECIPIENT.” NOW THEREFORE, in consideration of the authority provided to WTSC in RCW 43.59 and RCW 39.34, terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties mutually agree as follows: 1.PURPOSE OF THE AGREEMENT: The purpose of this Agreement is to provide funding, provided by the United States Department of Transportation (USDOT) National Highway Traffic Safety Administration (NHTSA) and allowed under the Assistance Listings Catalog of Federal Domestic Assistance (CFDA) number 20.600 for traffic safety grant project _______________________________________, specifically to provide funding for the law enforcement agencies in WTSC Region ____ to conduct straight time or overtime enforcement activities (traffic safety emphasis patrols) as outlined in the Statement of Work (SOW), in support of Target Zero priorities. The Target Zero Manager (TZM) and/or the Law Enforcement Liaison (LEL) shall coordinate the SOW with the SUB-RECIPIENT with the goal of reducing traffic crashes. Grant _______________________________________ was awarded to the WTSC Region ___ to support collaborative efforts to conduct HVE activities. By signing this agreement, the SUB-RECIPIENT can seek reimbursement for straight time or overtime for approved law enforcement activity expenses incurred as a participant in the region’s HVE grant. 2.PERIOD OF PERFORMANCE The period of performance of this Agreement shall commence upon the date of execution by both parties, but not earlier than October 1, 2023, and remain in effect until September 30, 2024 unless terminated sooner, as provided herein. 3.SCOPE OF WORK 3.1.1 Problem ID and/or Opportunity The main causes of serious injury and fatality collisions on Washington’s roadways are driver impairment through drug and/or alcohol use, speeding, occupant restraint mis/nonuse, and distraction. Fatalities have increased almost 40 percent since 2019. Despite a very high seat belt use rate (greater than 90% for many years in a row), the number of unrestrained fatalities ____________________________________ October 17, 2023 E - 42 page 2 of 16 and serious injuries have increased to the highest number since before 2010. Since 2019, unrestrained fatalities have increased over 40 percent Motorcyclists also represent a high number of injured and killed because of unsafe and poorly trained riders and the challenges vehicle drivers face in observing motorcycles on the road. Washington has seen a drastic decrease in proactive enforcement of traffic laws. This decrease is due to a myriad of factors, include the COVID-19 pandemic, political actions to update laws that reduce an officer’s ability to stop drivers, This project will fund locally coordinated enforcement mobilizations to address impaired driving, distracted driving, seat belt safety, speeding, and motorcycle safety. Funding and events will be organized by local Target Zero Managers (TZMs) & the statewide Law Enforcement Liaison networks and their local Target Zero Task Force. These patrols will also be coordinated with the Washington State Patrol (WSP). Target Zero Managers will establish or strengthen relationships with key WSP district personnel to improve interagency coordination. 3.1.2 Project Purpose and Strategies This project will fund High Visibility Enforcement (HVE) and Traffic Safety Enforcement Program (TSEP) patrols to prevent impaired driving, distracted driving, seat belt use, speeding, and motorcycle safety. High Visibility Enforcement (HVE) and Traffic Safety Enforcement Program (TSEP) patrols are designed to create deterrence by increasing the expectation of a citation/fine/arrest. Officers may also remove high risk (impaired) drivers when encountered. So together, this countermeasure works by preventing dangerous driving behaviors and stopping those who still decide to engage in those behaviors. Funding and events will be organized by local TZMs, LELs, and their local Target Zero Task Force. Task forces will use local data and professional judgement to determine enforcement priorities for their jurisdictions and will schedule and plan enforcement and outreach activities. Regional participation in the following National Campaigns is mandatory: • Impaired driving enforcement during the Holiday DUI campaign (December 2023). • Distracted driving enforcement during the Distracted Driving campaign (April 2024) • Seat belt enforcement during the Click It or Ticket campaign (May 2024). • Impaired driving enforcement during the Summer DUI campaign (August 2024). These patrols will also be coordinated with the Washington State Patrol (WSP). Target Zero Managers will establish or strengthen relationships with key WSP district personnel to improve interagency coordination with the WSP. 3.1.3 Requirements for National Mobilizations and Traffic Safety Enforcement Program (TSEP) 1. HVE events will be data informed; based on crash data, anecdotal evidence, and the professional judgement of task force members. WTSC strongly believes in the expertise of local officers to understand the highest priority areas in their communities to focus their efforts. 2. The SUB-RECIPIENT will ensure that all officers participating in these patrols are BAC certified and have received and passed the SFST refresher training. 3. SUB-RECIPIENT will ensure all officers participating in Impaired Driving patrols have also received Advanced Roadside Impaired Driving Enforcement (ARIDE) training. 4. SUB-RECIPIENT shall ensure all participating personnel will use the WEMS system provided by the WTSC to record all activities in digital activity logs conducted by their commissioned officers pursuant to the HVE events. Participating officers will fill out all applicable fields of the digital activity log and use the comments field to provide details on irregularities, challenges or other details that would help explain what was encountered during their shift. SUB- RECIPIENT will also ensure all supervisors and fiscal staff have the ability to review and edit those activity logs. October 17, 2023 E - 43 page 3 of 16 5. Activity conducted outside of the quarterly task force operational plans will not be reimbursed. 3.1.4 Project Intent and Best Practice 1. SUB-RECIPIENT is encouraged to help their Region Task Force fulfill the requirement to participate in the four mandatory National Campaigns. (Holiday DUI campaign in December 2023, Distracted Driving campaign in April 2024, Click It or Ticket campaign in May 2024, and Summer DUI campaign in August 2024). NOTE: Agencies must participate in speed or impaired driving enforcement under this agreement to be eligible to receive funding under the WASPC equipment grant. 2. SUB-RECIPIENT is strongly encouraged to participate in their task force to plan and execute enforcement events. 3. Regional task force will be submitting quarterly operational plans and SUB-RECIPIENT is encouraged to participate to the fullest extent possible. Quarterly operational plans are due October 15, December 15, March 15, and June 15. 4. WTSC encourages participating officers to prioritize violations that directly contribute to the injury and death of road users, such as impaired driving, speeding, distracted driving, non-restraint, etc. 5. SUB-RECIPIENT should promote patrol events through all earned, owned and, if funded, paid media that is available so that the public is made aware of the event before, during, and after the enforcement takes place. It is best practice to translate messages as needed and invite local media involvement in the effort to reach communities in which HVE will occur. 6. SUB-RECIPIENT should strive to actively enforce traffic safety laws focused on collision causing behaviors in priority areas throughout the year outside of HVE events. 7. When participating in motorcycle patrols SUB-RECIPIENT should focus on the illegal and unsafe driving actions of all motor vehicles interacting with motorcycles. This includes speeding, failure to yield to a motorcycle, following too closely to a motorcycle, distracted driving, etc. 8. When participating in motorcycle patrols SUB-RECIPIENT should ensure that enforcement will focus on the illegal and unsafe driving actions of motorcycles that are known to cause serious and fatal crashes. This includes impaired driving, speeding, and following too closely. 9. Performance will be monitored by the regional TZM, LEL, and Task Force, as well as WTSC. WTSC reserves the right to designate specific officers as ineligible for cost reimbursement. This will occur if an officer is determined to not have not met the purpose/intent of this grant in multiple emphasis patrols. 10. Funds can be used to support the mentoring of officers in traffic enforcement. This can be focused on impaired driving, or general traffic enforcement. For DUI mentorship, WTSC has found it to be best practice to include a mix of instruction and practical experience. The mentor should be a DRE when possible, or a highly effective DUI emphasis patrol officer with a minimum of ARIDE training. Mentor/mentee activities will be pre-approved by the TZM or LEL after the mentee submits their interest. 11. Community outreach/collaboration: Funds can be used to pay for traffic safety focused community outreach and collaboration activities. The operational approach for regional community outreach and collaboration activities should be developed at the Task Force level and be approved by the WTSC. WTSC recommends that these activities include an opportunity for the audience to provide feedback on local traffic safety priorities and activities, which ideally will influence the region's plan for traffic safety programming. October 17, 2023 E - 44 page 4 of 16 In order to receive funding from this grant, agencies must participate with the regional traffic safety task force/coalition in the planning efforts for these activities. WTSC also encourages all law enforcement agencies in Washington to utilize WTSC's data analysis resources, such as interactive dashboards and data from a statewide attitudinal survey, as well their regional Target Zero Manager to identify priorities for engaging with the community. WTSC will provide tools for documenting community collaboration activities, such as the WEMS activity log. 3.1.5 NATIONAL AND STATE-WIDE MOBILIZATIONS Not all agencies are required to participate in all of these, however the region has committed to participate as a region in all of these. Dates are tentative and may change when NHTSA publishes their FFY2024 mobilization calendar. Mobilization Dates Holiday DUI December 13, 2023 – January 1, 2024 U Drive. U Text. U Pay. April 1 – 14, 2024 Click It or Ticket May 13 – June 2, 2024 It’s a Fine Line (optional if funded) July 5 – 21, 2024 DUI Drive Sober or Get Pulled Over August 12 – September 4, 2024 3.2 PROJECT GOALS Prevent traffic crashes to reduce traffic related deaths and serious injuries through active, visible, consistent, and targeted traffic law enforcement, law enforcement training, and community outreach. Law enforcement can have a profound effect on traffic safety and this project aims to increase participation to accomplish that. 3.3 COMPENSATION 3.3.1 The Compensation for the straight time or overtime work provided in accordance with this Agreement has been established under the terms of RCW 39.34. The cost of accomplishing the work described in the SOW will not exceed dollar total from amounts listed below. Payment for satisfactory performance shall not exceed this amount unless the WTSC and SUB-RECIPIENT mutually agree to a higher amount in a written Amendment to this Agreement executed by both the WTSC and SUB-RECIPIENT. Comp-time is not considered overtime and will not be approved for payment. All law enforcement agencies who are active members of the Region’s traffic safety task force with a fully executed grant agreement are eligible to participate in this grant. 3.3.2 WTSC will reimburse for personnel straight time or overtime expenses at 150 percent of the officer’s normal salary rate plus SUB-RECIPIENT’s contributions to employee benefits, limited to the following: • FICA • Medicare • Any portion of L&I that is paid by the employer (SUB-RECIPIENT) • Retirement contributions paid by the employer (SUB-RECIPIENT) can be included if the contribution is based on a percentage of their hours worked. Health insurance, or any other benefits not listed above, are not eligible for reimbursement. The SUB-RECIPIENT will provide law enforcement officers with appropriate equipment (e.g., vehicles, radars, portable breath testers, etc.) to participate in the emphasis patrols. 3.3.3 Funding alterations are permitted as follows: Upon agreement by the regional TZM and all other parties impacted by a proposed budget alteration, the budget category amounts may be increased or decreased without amending this October 17, 2023 E - 45 page 5 of 16 agreement, so long as the total grant award amount does not increase. HVE grant funds should be managed collaboratively by the SUB-RECIPIENT and the TZM. These alterations must be requested through email communication between the regional TZM and assigned WTSC Program Manager. This communication shall include details of the requested budget modifications and a description of why these changes are needed. The TZM will also send an updated quarterly Operations Plan to the WASPC representative monitoring the project if the budget modification will result in changes to the previously submitted plan. 3.3.4 These funds, designated for salaries and benefits, are intended to pay for the hourly straight time or overtime costs and proportional amounts of fringe benefits of commissioned staff pursuing the activities described in the statement of work. These funds may not be used for any other purpose for example any work required to maintain a law enforcement commission including recertification trainings like firearm qualification. This agreement is expressly designated to fund salaries and benefits. By signing this agreement, SUB-RECIPIENT agrees to supply all necessary equipment and vehicles needed to accomplish the work in the scope of work. WTSC is not responsible for any equipment that is lost, stolen, or destroyed in the execution of the scope of work. 3.3.5 Dispatch: WTSC will reimburse communications officers/dispatch personnel for work on this project providing SUB- RECIPIENT has received prior approval from their region’s TZM. This activity must be overtime and only the expenses listed in section 3.2 and its subsections will be reimbursed. 3.3.6 Transport Officers: WTSC will reimburse transport officers for their work on this project providing SUB-RECIPIENT has received approval from their regions TZM. The TZM will work with the regional LEL to determine if need is warranted for the type of HVE activity. This activity must be overtime and only the expenses listed in section 3.2 and its subsections will be reimbursed. 3.3.7 The law enforcement agency involved will not schedule individual officer overtime shifts for longer than eight hours. WTSC understands there may be instances when more than eight hours are billed due to DUI processing or other reasons and an explanation should be provided on the WEMS Officer Activity Log. 3.3.8 The law enforcement agency involved will ensure that any reserve officer for whom reimbursement is claimed has exceeded his/her normal weekly working hours when participating in an emphasis patrol and is authorized to be paid at the amount requested. Reserve officers may only be paid at the normal hourly rate and not at the 150 percent overtime rate. 3.4 PROJECT COSTS The WTSC has awarded $_______________ to the WTSC Region _____ Traffic Safety Task Force for the purpose of conducting coordinated HVE enforcement and community outreach/collaboration activities. The funding must be used for traffic safety purposes in the areas of impaired driving, distracted driving, occupant restraint use, speeding, and motorcycle safety. See the project in WEMS for an updated distribution of funding by specific emphasis area. By signing this agreement, the SUB-RECIPIENT can seek reimbursement for approved straight time or overtime expenses incurred as a participant in this grant. Funds are expressly designated for staffing activities and may not be used for other expenses that may be incurred, such as vehicle damage, supply replacement, etc. All activity must be coordinated by the region’s traffic safety task force and TZM to be eligible for reimbursement. APPLICABLE STATE AND FEDERAL TERMS AND CONDITIONS: 4. ACTIVITY REPORTS October 17, 2023 E - 46 page 6 of 16 The SUB-RECIPIENT agrees to have all personnel who work HVE patrols submit a WEMS Officer Activity Log within 24 hours of the end of all shifts worked. These same logs will be associated with invoices as detailed in the “BILLING PROCEDURE” section. Use of the Officer Activity Log in the WTSC’s online grant management system, WEMS, is required. Supervisor review and accuracy certification will also be done in WEMS. 5. ADVANCE PAYMENTS PROHIBITED No payments in advance of or in anticipation of goods or services to be provided under this Agreement shall be made by the WTSC. 6. AGREEMENT ALTERATIONS AND AMENDMENTS This Agreement may be amended by mutual agreement of the Parties in the form of a written request to amend this Agreement. Such amendments shall only be binding if they are in writing and signed by personnel authorized to bind each of the Parties. Changes to the budget, SUB-RECIPIENT’S Primary Contact, and WTSC Program Manager can be made through email communication and signatures are not required. 7. ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. 8. ASSIGNMENT The SUB-RECIPIENT may not assign the work to be provided under this Agreement, in whole or in part, without the express prior written consent of the WTSC, which consent shall not be unreasonably withheld. The SUB-RECIPIENT shall provide the WTSC a copy of all third-party contracts and agreements entered into for purposes of fulfilling the SOW. Such third-party contracts and agreements must follow applicable federal, state, and local law, including but not limited to procurement law, rules, and procedures. If any of the funds provided under this Agreement include funds from NHTSA, such third-party contracts and agreements must include the federal provisions set forth in this Agreement in sections 32 through 40. 9. ATTORNEYS’ FEES In the event of litigation or other action brought to enforce the Agreement terms, each party agrees to bear its own attorney fees and costs. 10. BILLING PROCEDURE All invoices for reimbursement of HVE activities will be done using the WTSC’s grant management system, WEMS. WEMS Officer Activity logs will be attached to invoices, directly linking the cost of the activity to the invoice. Because the activity, approval, and invoicing are all done within WEMS, no back up documentation is required in most cases. Once submitted by the SUB-RECIPIENT, invoices are routed to the regional TZM for review and approval. The TZM will submit all approved invoices to the WTSC via WEMS within 10 days of receipt. Payment to the SUB-RECIPIENT for approved and completed work will be made by warrant or account transfer by WTSC within 30 days of receipt of such properly documented invoices acceptable to WTSC. Upon expiration of the Agreement, any claim for payment not already made shall be submitted within 45 days after the expiration date of this Agreement. All invoices for goods received or services performed on or prior to June 30, 2024, must be received by WTSC no later than August 10, 2024. All invoices for goods received or services performed between July 1, 2024 and September 30, 2024, must be received by WTSC no later than November 15, 2024. 11. CONFIDENTIALITY / SAFEGUARDING OF INFORMATION October 17, 2023 E - 47 page 7 of 16 The SUB-RECIPIENT shall not use or disclose any information concerning the WTSC, or information which may be classified as confidential, for any purpose not directly connected with the administration of this Agreement, except with prior written consent of the WTSC, or as may be required by law. 12. COST PRINCIPLES Costs incurred under this Agreement shall adhere to provisions of 2 CFR Part 200 Subpart E. 13. COVENANT AGAINST CONTINGENT FEES The SUB-RECIPIENT warrants that it has not paid, and agrees not to pay, any bonus, commission, brokerage, or contingent fee to solicit or secure this Agreement or to obtain approval of any application for federal financial assistance for this Agreement. The WTSC shall have the right, in the event of breach of this section by the SUB-RECIPIENT, to annul this Agreement without liability. 14. DISPUTES 14.1. Disputes arising in the performance of this Agreement, which are not resolved by agreement of the parties, shall be decided in writing by the WTSC Deputy Director or designee. This decision shall be final and conclusive, unless within 10 days from the date of the SUB-RECIPIENT’s receipt of WTSC’s written decision, the SUB-RECIPIENT furnishes a written appeal to the WTSC Director. The SUB-RECIPIENT’s appeal shall be decided in writing by the Director or designee within 30 days of receipt of the appeal by the Director. The decision shall be binding upon the SUB-RECIPIENT and the SUB-RECIPIENT shall abide by the decision. 14.2. Performance During Dispute. Unless otherwise directed by WTSC, the SUB-RECIPIENT shall continue performance under this Agreement while matters in dispute are being resolved. 14.3 In the event that either Party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this Agreement, the Parties hereto agree that any such action or proceedings shall be brought in the superior court situated in Thurston County, Washington. 15. GOVERNANCE 15.1. This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform to those laws. 15.2. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: 15.2.1. Applicable federal and state statutes and rules 15.2.2. Terms and Conditions of this Agreement 15.2.3. Any Amendment executed under this Agreement 15.2.4. Any SOW executed under this Agreement 15.2.5. Any other provisions of the Agreement, including materials incorporated by reference 16. INCOME Any income earned by the SUB-RECIPIENT from the conduct of the SOW (e.g., sale of publications, registration fees, or service charges) must be accounted for, reported to WTSC, and that income must be applied to project purposes or used to reduce project costs. 17. INDEMNIFICATION October 17, 2023 E - 48 page 8 of 16 17.1. To the fullest extent permitted by law, the SUB-RECIPIENT shall indemnify and hold harmless the WTSC, its officers, employees, and agents, and process and defend at its own expense any and all claims, demands, suits at law or equity, actions, penalties, losses, damages, or costs of whatsoever kind (“claims”) brought against WTSC arising out of or in connection with this Agreement and/or the SUB-RECIPIENT’s performance or failure to perform any aspect of the Agreement. This indemnity provision applies to all claims against WTSC, its officers, employees, and agents arising out of, in connection with, or incident to the acts or omissions of the SUB-RECIPIENT, its officers, employees, agents, contractors, and subcontractors. Provided, however, that nothing herein shall require the SUB-RECIPIENT to indemnify and hold harmless or defend the WTSC, its agents, employees, or officers to the extent that claims are caused by the negligent acts or omissions of the WTSC, its officers, employees or agents; and provided further that if such claims result from the concurrent negligence of (a) the SUB-RECIPIENT, its officers, employees, agents, contractors, or subcontractors, and (b) the WTSC, its officers, employees, or agents, or involves those actions covered by RCW 4.24.115, the indemnity provisions provided herein shall be valid and enforceable only to the extent of the negligence of the SUB- RECIPIENT, its officers, employees, agents, contractors, or subcontractors. 17.2. The SUB-RECIPIENT agrees that its obligations under this Section extend to any claim, demand and/or cause of action brought by, or on behalf of, any of its employees or agents in the performance of this agreement. For this purpose, the SUB- RECIPIENT, by mutual negotiation, hereby waives with respect to WTSC only, any immunity that would otherwise be available to it against such claims under the Industrial Insurance provisions chapter 51.12 RCW. 17.3. The indemnification and hold harmless provision shall survive termination of this Agreement. 18. INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. 19. INSURANCE COVERAGE 19.1. The SUB-RECIPIENT shall comply with the provisions of Title 51 RCW, Industrial Insurance, if required by law. 19.2. If the SUB-RECIPIENT is not required to maintain insurance in accordance with Title 51 RCW, prior to the start of any performance of work under this Agreement, the SUB-RECIPIENT shall provide WTSC with proof of insurance coverage (e.g., vehicle liability insurance, private property liability insurance, or commercial property liability insurance), as determined appropriate by WTSC, which protects the SUB-RECIPIENT and WTSC from risks associated with executing the SOW associated with this Agreement. 20. LICENSING, ACCREDITATION, AND REGISTRATION The SUB-RECIPIENT shall comply with all applicable local, state, and federal licensing, accreditation, and registration requirements and standards necessary for the performance of this Agreement. The SUB-RECIPIENT shall complete registration with the Washington State Department of Revenue, if required, and be responsible for payment of all taxes due on payments made under this Agreement. 21. RECORDS MAINTENANCE 21.1. During the term of this Agreement and for six years thereafter, the SUB-RECIPIENT shall maintain books, records, documents, and other evidence that sufficiently and properly reflect all direct and indirect costs expended in the performance of the services described herein. These records shall be subject to inspection, review, or audit by authorized personnel of the WTSC, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration. The Office of the State Auditor, federal October 17, 2023 E - 49 page 9 of 16 auditors, the WTSC, and any duly authorized representatives shall have full access and the right to examine any of these materials during this period. 21.2. Records and other documents, in any medium, furnished by one party to this Agreement to the other party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make available this material to any third parties without first giving notice to the furnishing party and giving them a reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. 22. RIGHT OF INSPECTION The SUB-RECIPIENT shall provide right of access to its facilities to the WTSC or any of its officers, or to any other authorized agent or official of the state of Washington or the federal government, at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this Agreement. The SUB-RECIPIENT shall make available information necessary for WTSC to comply with the right to access, amend, and receive an accounting of disclosures of their Personal Information according to the Health Insurance Portability and Accountability Act of 1996 (HIPAA) or any regulations enacted or revised pursuant to the HIPAA provisions and applicable provisions of Washington State law. The SUB- RECIPIENT shall upon request make available to the WTSC and the United States Secretary of the Department of Health and Human Services all internal policies and procedures, books, and records relating to the safeguarding, use, and disclosure of Personal Information obtained or used as a result of this Agreement. 23. RIGHTS IN DATA 23.1. WTSC and SUB-RECIPIENT agree that all data and work products (collectively called “Work Product”) pursuant to this Agreement shall be considered works made for hire under the U.S. Copyright Act, 17 USC §101 et seq., and shall be owned by the state of Washington. Work Product includes, but is not limited to, reports, documents, pamphlets, advertisement, books, magazines, surveys, studies, computer programs, films, tapes, sound reproductions, designs, plans, diagrams, drawings, software, and/or databases to the extent provided by law. Ownership includes the right to copyright, register the copyright, distribute, prepare derivative works, publicly perform, publicly display, and the ability to otherwise use and transfer these rights. 23.2. If for any reason the Work Product would not be considered a work made for hire under applicable law, the SUB- RECIPIENT assigns and transfers to WTSC the entire right, title, and interest in and to all rights in the Work Product and any registrations and copyright applications relating thereto and any renewals and extensions thereof. 23.3. The SUB-RECIPIENT may publish, at its own expense, the results of project activities without prior review by the WTSC, provided that any publications (written, visual, or sound) contain acknowledgment of the support provided by NHTSA and the WTSC. Any discovery or invention derived from work performed under this project shall be referred to the WTSC, who will determine through NHTSA whether patent protections will be sought, how any rights will be administered, and other actions required to protect the public interest. 24. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Agreement and prior to completion of the SOW under this Agreement, the WTSC may terminate the Agreement under the "TERMINATION FOR CONVENIENCE" clause, without the 30-day notice requirement. The Agreement is subject to renegotiation at the WTSC’s discretion under any new funding limitations or conditions. 25. SEVERABILITY October 17, 2023 E - 50 page 10 of 16 If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this Agreement, and to this end the provisions of this Agreement are declared to be severable. 26. SITE SECURITY While on WTSC premises, the SUB-RECIPIENT, its agents, employees, or sub-contractors shall conform in all respects with all WTSC physical, fire, or other security policies and applicable regulations. 27. TAXES All payments of payroll taxes, unemployment contributions, any other taxes, insurance, or other such expenses for the SUB- RECIPIENT or its staff shall be the sole responsibility of the SUB-RECIPIENT. 28. TERMINATION FOR CAUSE If the SUB-RECIPIENT does not fulfill in a timely and proper manner its obligations under this Agreement or violates any of these terms and conditions, the WTSC will give the SUB-RECIPIENT written notice of such failure or violation, and may terminate this Agreement immediately. At the WTSC’s discretion, the SUB-RECIPIENT may be given 15 days to correct the violation or failure. In the event that the SUB-RECIPIENT is given the opportunity to correct the violation and the violation is not corrected within the 15- day period, this Agreement may be terminated at the end of that period by written notice of the WTSC. 29. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Agreement, either party may terminate this Agreement, without cause or reason, with 30 days written notice to the other party. If this Agreement is so terminated, the WTSC shall be liable only for payment required under the terms of this Agreement for services rendered or goods delivered prior to the effective date of termination. 30. TREATMENT OF ASSETS 30.1. Title to all property furnished by the WTSC shall remain property of the WTSC. Title to all property furnished by the SUB- RECIPIENT for the cost of which the SUB-RECIPIENT is entitled to be reimbursed as a direct item of cost under this Agreement shall pass to and vest in the WTSC upon delivery of such property by the SUB-RECIPIENT. Title to other property, the cost of which is reimbursable to the SUB-RECIPIENT under this Agreement, shall pass to and vest in the WTSC upon (i) issuance for use of such property in the performance of this Agreement, or (ii) commencement of use of such property in the performance of this Agreement, or (iii) reimbursement of the cost thereof by the WTSC in whole or in part, whichever first occurs. 30.2. Any property of the WTSC furnished to the SUB-RECIPIENT shall, unless otherwise provided herein or approved by the WTSC, be used only for the performance of this Agreement. 30.3. The SUB-RECIPIENT shall be responsible for any loss or damage to property of the WTSC which results from the negligence of the SUB-RECIPIENT or which results from the failure on the part of the SUB-RECIPIENT to maintain and administer that property in accordance with sound management practices. 30.4. If any WTSC property is lost, destroyed, or damaged, the SUB-RECIPIENT shall immediately notify the WTSC and shall take all reasonable steps to protect the property from further damage. October 17, 2023 E - 51 page 11 of 16 30.5. The SUB-RECIPIENT shall surrender to the WTSC all property of the WTSC upon completion, termination, or cancellation of this Agreement. 30.6. All reference to the SUB-RECIPIENT under this clause shall also include SUB-RECIPIENT's employees, agents, or sub- contractors. 31. WAIVER A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement. APPLICABLE CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS (23 CFR PART 1300 APPENDIX A): 32. BUY AMERICA ACT The SUB-RECIPIENT will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using federal funds. Buy America requires the SUB-RECIPIENT to purchase only steel, iron, and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use federal funds to purchase foreign produced items, the WTSC must submit a waiver request that provides an adequate basis and justification, and which is approved by the Secretary of Transportation. 33. DEBARMENT AND SUSPENSION Instructions for Lower Tier Certification 33.1. By signing this Agreement, the SUB-RECIPIENT (hereinafter in this section referred to as the “lower tier participant”) is providing the certification set out below and agrees to comply with the requirements of 2 CFR part 180 and 23 CFR part 1200. 33.2. The certification in this section is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 33.3. The lower tier participant shall provide immediate written notice to the WTSC if at any time the lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 33.4. The terms covered transaction, civil judgement, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. 33.5. The lower tier participant agrees by signing this Agreement that it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by WTSC. 33.6. The lower tier participant further agrees by signing this Agreement that it will include the clause titled “Instructions for Lower Tier Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for October 17, 2023 E - 52 page 12 of 16 lower tier covered transactions, and will require lower tier participants to comply with 2 CFR part 180 and 23 CFR part 1200. 33.7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/). 33.8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 33.9. Except for transactions authorized under paragraph 33.5. of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions 33.10. The lower tier participant certifies, by signing this Agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. 33.11. Where the lower tier participant is unable to certify to any of the statements in this certification, such participant shall attach an explanation to this Agreement. 34. THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103) 34.1. The SUB-RECIPIENT shall: 34.1.1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the SUB-RECIPIENT’s workplace, and shall specify the actions that will be taken against employees for violation of such prohibition. 34.1.2. Establish a drug-free awareness program to inform employees about the dangers of drug abuse in the workplace; the SUB- RECIPIENT’s policy of maintaining a drug-free workplace; any available drug counseling, rehabilitation, and employee assistance programs; and the penalties that may be imposed upon employees for drug violations occurring in the workplace. 34.1.3. Make it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph 34.1.1. of this section. 34.1.4. Notify the employee in the statement required by paragraph 34.1.1. of this section that, as a condition of employment under the grant, the employee will abide by the terms of the statement, notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction, and notify the WTSC within 10 days after receiving notice from an employee or otherwise receiving actual notice of such conviction. October 17, 2023 E - 53 page 13 of 16 34.1.5. Take one of the following actions within 30 days of receiving notice under paragraph 34.1.3. of this section, with respect to any employee who is so convicted: take appropriate personnel action against such an employee, up to and including termination, and/or require such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency. 34.1.6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above. 35. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) In accordance with FFATA, the SUB-RECIPIENT shall, upon request, provide WTSC the names and total compensation of the five most highly compensated officers of the entity, if the entity in the preceding fiscal year received 80 percent or more of its annual gross revenues in federal awards, received $25,000,000 or more in annual gross revenues from federal awards, and if the public does not have access to information about the compensation of the senior executives of the entity through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 or section 6104 of the Internal Revenue Code of 1986. 36. FEDERAL LOBBYING 36.1. The undersigned certifies, to the best of his or her knowledge and belief, that: 36.1.1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 36.1.2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying, in accordance with its instructions. 36.1.3. The undersigned shall require that the language of this certification be included in the award documents for all sub- awards at all tiers (including sub-contracts, sub-grants, and contracts under grant, loans, and cooperative agreements), and that all sub- recipients shall certify and disclose accordingly. 36.2. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 37. NONDISCRIMINATION (Title VI, 42 U.S.C. § 2000d et seq.) 37.1. During the performance of this Agreement, the SUB-RECIPIENT agrees: 37.1.1. To comply with all federal statutes and implementing regulations relating to nondiscrimination (“Federal October 17, 2023 E - 54 page 14 of 16 Nondiscrimination Authorities”). These include but are not limited to: 37.1.1.1. Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252 37.1.1.2. 49 CFR part 21 37.1.1.3. 28 CFR section 50.3 37.1.1.4. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 37.1.1.5. Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.) 37.1.1.6. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.) 37.1.1.7. The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.) 37.1.1.8. The Civil Rights Restoration Act of 1987 37.1.1.9. Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) 37.1.1.10. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations 37.1.1.11. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency 37.1.1.12. Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal Government 37.1.1.13. Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation 37.1.2. Not to participate directly or indirectly in the discrimination prohibited by any federal non-discrimination law or regulation, as set forth in Appendix B of 49 CFR Part 21 and herein. 37.1.3. To keep and permit access to its books, records, accounts, other sources of information, and its facilities as required by the WTSC, USDOT, or NHTSA in a timely, complete, and accurate way. Additionally, the SUB-RECIPIENT must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance 37.1.4. That, in the event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding Agreement, the WTSC will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient complies, and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part. 37.1.5. In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the SUB-RECIPIENT hereby gives assurance that it will promptly take any measures necessary to ensure that: “No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA”. 37.1.6. To insert this clause, including all paragraphs, in every sub-contract and sub-agreement and in every solicitation for a sub- contract or sub-agreement that receives federal funds under this program. 38. POLITICAL ACTIVITY (HATCH ACT) The SUB-RECIPIENT will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds. October 17, 2023 E - 55 page 15 of 16 39. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE The SUB-RECIPIENT will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. This Agreement does not include any aspects or elements of helmet usage or checkpoints, and so fully complies with this requirement. 40. STATE LOBBYING None of the funds under this Agreement will be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official whose salary is supported with NHTSA funds from engaging in direct communications with state or local legislative officials, in accordance with customary state practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. 41. CERTIFICATION ON CONFLICT OF INTEREST 41.1. No employee, officer or agent of the SUB-RECIPIENT who is authorized in an official capacity to negotiate, make, accept or approve, or to take part in negotiating, making, accepting or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. 41.2. Based on this policy: 41.2.1. The SUB-RECIPIENT shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. The code or standards shall provide that the SUB- RECIPIENT’s officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential sub-awardees, including contractors or parties to subcontracts and establish penalties, sanctions or other disciplinary actions for violations, as permitted by State or local law or regulation. 41.2.2. The SUB-RECIPIENT shall maintain responsibility to enforce the requirements of the written code or standards of conduct. 41.3. No SUB-RECIPIENT, including its officers, employees or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. 41.3.1. The SUB-RECIPIENT shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to WTSC. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict. 42. DESIGNATED CONTACTS The following named individuals will serve as designated contacts for each of the parties for all communications, notices, and reimbursements regarding this Agreement: October 17, 2023 E - 56 page 16 of 16 AUTHORITY TO SIGN The undersigned acknowledge that they are authorized to execute this Agreement and bind their respective agencies or entities to the obligations set forth herein. IN WITNESS WHEREOF, the parties have executed this Agreement. SUB-RECIPIENT: Signature Printed Name Title Date WASHINGTON TRAFFIC SAFETY COMMISSION Signature Printed Name Title Date The Contact for the SUB- RECIPIENT is: The Target Zero Manager for Region ___ is: The Contact for WTSC is: Jerry Noviello WTSC Program Manager jnoviello@wtsc.wa.gov 360-725-9897 October 17, 2023 E - 57 Date: October 17, 2023 To: City Council From: Calvin W. Goings, Assistant City Manager Shannen Cartmel, Community and Economic Development Manager Subject: Department of Commerce Climate Planning/Hazard Mitigation Grant Background / Analysis: The City has begun preparing for the 2025 Periodic Update of the Comprehensive Plan, which is required under the Growth Management Act. The City has already applied for $125,000 in available funding from the Department of Commerce to support this work. City staff is requesting approval to seek an additional $150,000 grant for Climate Planning/Hazard Mitigation to support a multijurisdictional effort. The Washington State Department of Commerce has reserved $150,000 in new grant funding for the City of Port Angeles to comply with updated requirements related to climate planning and hazard mitigation. While the initial grant request was intended for comprehensive planning more generally, this new grant request is aimed at facilitating implementation of HB 1181, which requires cities to incorporate climate change and resiliency policies into comprehensive plans. Port Angeles began the process of integrating climate resiliency goals and policies into the Comprehensive Plan through the 2023 annual amendment process, which will serve as the starting point for achieving full compliance with HB 1181 in 2025. HB 1181 requires Port Angeles to adopt a climate resiliency sub-element through the periodic update process. This sub-element is a new requirement for all cities fully planning under the Growth Management Act. If the new grant application is successful, staff recommends that up to $60,000 of the $150,000 be utilized towards the update of the multijurisdictional Hazard Mitigation Plan. The remaining $90,000 would be focused on climate planning activities directly related to the periodic update of the Comprehensive Plan within the city. Per direction from the Washington State Department of Commerce, City staff must obtain City Council authorization to proceed with the grant application. Should the City Council authorize this Summary: Staff is requesting Council approval to seek up to $150,000 in available grant funding for preparation of an updated multi-jurisdictional Climate Planning/Hazard Mitigation Plan as part of the periodic update of the City’s Comprehensive Plan. Per direction from the Washington State Department of Commerce, City staff must obtain authorization to submit a grant application by the deadline of October 31, 2023. Funding: N/A Recommendation: 1) Authorize City staff to submit a Climate Planning/Hazard Mitigation Grant Application to the Washington State Department of Commerce by the application deadline, 2) Direct City staff to draft an agreement with Clallam County and commit grant funding to support the preparation of a n updated countywide Climate Planning/Hazard Mitigation Plan, and 3) Authorize staff to submit a letter of support signed by the Mayor to the Department of Commerce with the grant application submittal. October 17, 2023 E - 58 grant application and collaboration with Clallam County, staff will proceed to submit the application prior to the deadline of October 31, 2023. If the grant is successful, City staff will then begin the development of an agreement with Clallam County on a collaborative approach . Staff has prepared a draft letter of commitment that can be submitted with the application indicating that the grant application is authorized. Although grant funding would amount to only a portion of the total funding necessary to complete the overall 2025 Periodic Update process, the additional grant funding would comprise an essential and significant portion of the total periodic update project and contribute to the updating of the Clallam County Multi -Jurisdictional Hazard Mitigation Plan. Staff recommends that City Council authorize staff to proceed with submittal of a grant application and participate in development of an agreement with Clallam County. Staff is further requesting that Council authorize the Mayor to sign the attached letter. Funding: N/A Attachments: 1. Draft Letter of Commitment to the Department of Commerce October 17, 2023 E - 59 October 18, 2023 Washington State Department of Commerce Growth Management Services c/o Dave Andersen, AICP Managing Director Dave.Andersen@Commerce.wa.gov Re: Climate Planning Grant Mr. Anderson, The City of Port Angeles anticipates completing a significant update to the Port Angeles Comprehensive Plan through the 2025 Periodic Update process, as required by the Growth Management Act. The City plans to secure the necessary funding for the update during the 2024 and 2025 fiscal years from several sources, including the Periodic Update Grant and Climate Planning Grant funding offered by the Washington State Department of Commerce. The scope of work and proposed budget included in the accompanying Climate Planning Grant application identify how the requested funding is anticipated to be used and the projected timeline for the tasks comprising the update process. City staff expressed their intent to the City Council to submit a Climate Planning Grant Application to the Washington State Department of Commerce before the October 31, 2023, application deadline. This letter is intended to serve as the required letter of commitment from the Mayor of the City of Port Angeles; authorizing City staff to propose the attached scope of work and budget request for grant funding to prepare and adopt amendments to implement the requirements of HB 1181 related to climate planning. The City understands that the Growth Management Act requires the City to adopt goals and policies related climate change. These goals and policies will be considered and adopted as part of our scheduled periodic review update to our comprehensive plan. The City Council considered the grant application process at the October 17, 2023, meeting and expressed support for City staff to apply to the Washington State Department of Commerce for the maximum grant amount of $150,000. The City intends to utilize the total funding amount for eligible activities should the grant be awarded. Please contact City staff at ced@cityofpa.us if you have questions or need more information about the City’s grant application. With warm regards, Kate Dexter, Mayor 321 East Fifth Street Port Angeles, WA 98362 October 17, 2023 E - 60 Date: October 17, 2023 To: City Council From: Calvin W. Goings, Assistant City Manager Sarina Carrizosa, Finance Director Subject: Ordinance Adopting New Permit, Fire and Cemetery Fees, Updating the Fee Schedule, Creating Reporting Requirements and Revising Section 1.25.010 of the Port Angeles Municipal Code Background / Analysis: The City Council has made the development of infill, multi-household, and affordable housing a top priority for the City of Port Angeles. Over the last several years, the City has led numerous initiatives aimed at incentivizing the construction of new infill, multi-household, and affordable units. Proposed Revisions Based on public comment and direction from Council, staff is recommending a package of revisions to the October 3, 2023, proposal. Those changes are summarized below. Two-Year Phase In: Members of the Council requested a phased in approach for the fee changes to lessen the impact on the community. To address those concerns, staff is suggesting a two-year phase in of Staff recommendation to increase rates to 75% of the COSA for development related fees. Half of the proposed fee increase would become effective on January 1, 2024, and the second half of the proposed fee increase would go into effect on January 1, 2025. This phased approach would still fund the Community and Economic Development Technician for all of 2024. Hiring of the new Natural Resources/Grants Associate Planner would be delayed until late 2024. Expanded Fee Waiver: Council and housing advocates recommended adding low-income homeownership programs to the waiver initiative. To address this request, staff is recommending that the fee waiver be expanded to include single household dwellings constructed through a recognized nonprofit, local, state, or federal self-help or sweat Summary: The development of infill, multi-household, and affordable housing are critical issues for the City of Port Angeles. Additionally, fees for development services have not been adjusted since 2008. Staff recommends approval of an updated and phased fee schedule to better respond to the growing costs of services for development related activity and a two-year fee waiver for various infill, multi-household, and affordable housing types. The proposal also adjusts Cemetery and Fire Department fees, creates reporting requirements, and revises Section 1.25.010 of the Port Angeles Municipal Code regarding the future adoption of new fees. Funding: Revenue from the updated fee schedule is expected to acknowledge and respond to costs of services more fully. Recommendation: 1) Continue the Public Hearing from the October 3rd meeting; 2) Close the Public Hearing; 3) Conduct the second reading of the ordinance; and 4) Continue discussion of the ordinance until the November 8, 2023, Council meeting. October 17, 2023 F - 1 equity program whereby labor participation is required, and whose income eligibility is 80% or below of Area Median Income (AMI) for Clallam County as published by the program regulatory body. Reporting Requirements: Council prioritized the need for enhanced transparency and greater efficiencies in the permit review and approval process with the additional staff capacity funded under the fee ordinance. To respond to this request, staff is recommending that four months after the Tyler Enterprise Resource Planning effort to upgrade the City’s permit software is fully implemented for the development review process, the Directors of Community and Economic Development, Fire Department, and Public Works and Utilities will present a Key Performance Indicators (KPI) dashboard to Council, and report regularly thereafter. The KPIs will be developed in collaboration with key community stakeholders (i.e., Port Angeles Association of Realtors, North Peninsula Builders Association, Peninsula Housing Authority, etc.). Members of the Council also highlighted the need for a hardship assistance program for those residents applying for modifications to existing single family homes. To address this policy recommendation, staff is suggesting that by July 1, 2024, the Directors of Finance, Community and Economic Development, and Public Works and Utilities will present to the Council a proposed hardship assistance program. This limited initiative would be focused solely on assisting current residents earning less than 80% of Are a Median Income (AMI) with limited fee waivers, deferrals, or reimbursements for projects related to the remodeling or expansion of existing single-family units within the city. Council, non-profit, and low-income housing advocates suggested a fee reimbursement program for the construction of new affordable single-family units in the city. To respond to this request, staff is recommending that by October 1, 2024, the Directors of Finance, Community and Economic Development, and Public Works and Utilities will present to the Council a proposed permit fee reimbursement program for the construction of new affordable single-family units within the city. This fee reimbursement program will be directed at projects for residents earning less than 80% of Area Median Income (AMI) and that are eligible for funding under the Affordable Housing Sales Tax. The consultant team from FCS has recommended that fees be adjusted on an annual basis going forward to avoid large cost swings in future years. To address this issue, staff is recommending that upon full implementation of the fee schedule, the Directors of Finance and Community and Economic Development will propose annual adjustments to the fee schedule based on labor, benefit, and general cost inflation. The proposed adjustments will be considered concurrently with the adoption of annual City budgets. Other Modifications: Council and members of the public suggested other changes to the fee schedule. Staff is recommending several revisions to address this input, including altering the Notice-to-Title (NTT) provision from permanent to 10 years, adjusting the charge for fee waiver non-compliance from 3x the permit value to 2x the permit value, and adjusting the cost of a voluntary change of use from 2x the permit value to 1.5x the value of the permit. Additionally, clarification is provided that new sewer and water service development charges within the city for applicable uses would be covered under the fee waiver program. The application fee for the Multi Family Tax Exemption program would also be waived. And plumbing, mechanical fixture and demolition fees are being adjusted to address a drafting error. Finally, the ordinance modifies Section 1.25.010 of the Port Angeles Municipal Code, clarifying that all new City fees in the future will be adopted by resolution. October 17, 2023 F - 2 The following background information provides an overview of the elements that guided the proposed fee ordinance. Housing Action Plan Implementation (HAPI) Grant Fees for development related services are intended to off-set the costs to the City associated with the review of permits. The City has not conducted a thorough analysis of development related fees in 15 years. To ensure future fee adjustments were aligned with the City’s overarching housing and affordability goals, the City applied for and received a grant from the Department of Commerce in October of 2021. The $100,000 Housing Action Plan Implementation (HAPI) grant ensured key elements of the Housing Action Plan and Issues of Critical Importance #1 – Affordable Housing and #3 – Capacity in the Strategic Plan would be aligned with any future updates to the fee schedule. One critical strategy identified in the scope of work for the grant was cash off-sets in the form of deferred or waived development fees for infill, multi-household, and affordable housing units. Cost of Services Analysis (COSA) Utilizing funds from the HAPI grant, the City hired FCS Group to perform a cost of services analysis (COSA) for the City’s development services fees. This analysis included the average hourly wage of all employees involved in the building, land use, inspection, and engineering services permitting review process; the International Code Council (ICC) minimum construction valuation; and a review of Washington State municipalities of similar size and structure. The City of Port Angeles has not adjusted development fees since the adoption of Ordinance 3350 on November 23, 2008. In that 15-year period costs have increased dramatically while the City’s development fees have remained artificially frozen. The General Fund currently subsidizes the development review process by approximately $1.1 million per year. The proposed ordinance and fee schedule adjustments attached bring the City into better alignment with peer jurisdictions while better addressing the costs of development permitting review from applicants and includes new fees for services that more closely reflect industry changes in the last 15 years. As requested by Council during the budget goals work session in July, a new Natural Resources/Grants position would be fully funded at a 75% of COSA rate, additionally the proposed fee update includes the Community Development Technician position as planned during the 2022 Budget process. These positions will provide essential customer service as well as more efficient and timelier issuance of permits. Enhanced Fee Waiver An essential component to this ordinance is expanded support of infill, multi-household, and affordable housing from the City of Port Angeles. On June 7, 2022, the City Council took the first step toward the fee waiver program by approving Ordinance 3696 amending Chapter 3.70 of the Port Angeles Municipal Code to include a temporary fee waiver for Accessory Dwelling Units (ADUs), Duplexes, Triplexes, Townhouses, Cottage Developments, and Multifamily Developments used as long-term residential housing for families at or below 80% area median income (AMI) until September 1, 2023. On July 17, 2023, the City Council extended this temporary fee waiver for an additional year. This ordinance further builds on the Council’s earlier efforts through its adoption of Ordinances 3688 (Building Residential Capacity), 3618 (Multifamily Tax Exemption), and 3710 (Housing for All). The housing types included in this proposed fee waiver are ADUs, Duplexes, Triplexes, Fourplexes, Cottage Housing, Caretaker Units, Apartment Complexes, Townhome Developments, Multifamily Housing, Group Homes, Permanent Supportive Housing, Transitional Housing, Emergency Housing, Adult October 17, 2023 F - 3 Family Homes, and Low-Income Homeownership Programs and are subject to the following provisions of the municipal code chapters: • 17.20.020 – Dwelling Units and Supportive Housing in Commercial Zones • 17.21 – Residential Infill Design Standards • 17.22 – Commercial and Multifamily Design Standards • 17.46 – Property Tax Exemptions for Multi-family Housing To qualify for the fee waiver, the applicant must enter into a contract at the time of permit application, agreeing that the unit(s) will not be used for any Short-Term Rental (STR), Bed and Breakfast, Hotel, Motel, or any other Transient Lodging Type Uses. Cemetery and Fire Fee Adjustments As part of Council’s direction to pursue available revenue options to balance the City’s budget, staff has worked to evaluate City fees to offset the cost of service in other areas of the City’s budget. Fees relative to Cemetery and Fire services have also been included in the schedule provided for Council consideration. An analysis has been performed in each of these areas to determine if current fee collection is offsetting the cost of providing these services. In the Cemetery division of the Parks department, it was determine d that only approximately 50% of the costs for providing services are actually being covered. Staff is recommending the cemetery fees be increased to offset 100% of the cost of service. Based upon the FCS Group study, staff is recommending fire service fees not currently covered by the permitting process be included in the fee schedule. Cemetery and Fire fees are not subject to the two-year phase in and will be fully implemented on January 1, 2024. Funding: Revenue from the updated fee schedule is expected to recover the costs of services more fully. Attachments: 1. Ordinance 2. Exhibit A - Fee Schedule 3. Exhibit B – Reporting Requirements 4. Permit Fee Scenarios October 17, 2023 F - 4 1 ORDINANCE NO. __________ AN ORDINANCE of the City of Port Angeles, Washington relating to the fees for services provided by the various departments of the City. WHEREAS, Port Angeles Municipal Code section 1.25.010 states that except when otherwise stated, any fee or charge due or referenced in the PAMC will be set forth in the City's fee schedule; and WHEREAS, a cost of services analysis (COSA) serves as a guide for budgeting and controlling the financial parameters of the various City programs and services funded in said budget; and WHEREAS, a COSA was performed for the City’s development related permit fees by an independent financial consulting firm; and WHEREAS, it is in the best interest of City government to periodically update and revise its permitting fee structure to ensure the financial resources to support effective and efficient permitting system; and WHEREAS, the attached fee schedule, Exhibit A, amends some current fees and adds new fees; and WHEREAS, the attached amendments to the City’s Master Fee Schedule are comparable to the fees charged by similar communities and are appropriate to support key services and sustain an efficient and effective permitting system; and WHEREAS, to additionally encourage development of infill, multi-household, and affordable housing, in alignment with the policies and goals of City Council, the City in this ordinance provides fee waivers for certain housing projects, WHEREAS, on September 5, 2023 the City Council of the City of Port Angeles, Washington, adopted the City of Port Angeles Master Fee Schedule (the Master Fee Schedule); NOW, THEREFORE, October 17, 2023 F - 5 2 THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Section 1.25.010 of the Port Angeles Municipal Code, is hereby amended as follows: 1.25.010 Fee schedule. Except when otherwise stated, all fees and charges to be collected by the City will be defined and any fee or charge due or referenced in the PAMC will be set forth in the City's fee schedule. Such fees are nonrefundable and include all taxes, unless explicitly noted. Section 2. The new fees, which are shown in the attached Exhibit A underlined with no strikeout, set forth in the attached amendment to Master Fee Schedule are hereby authorized, adopted, and approved and will be effective on January 1, 2024. Section 3. Exhibit A also sets forth the incremental increase in fees, which are hereby authorized, adopted, and approved and will be effective on January 1, 2025 . Section 4. Attached as Exhibit B is a description of the proposed Reporting Requirements for various departments of City. These department directors are hereby authorized and directed to issue such reports to the Council as detailed in the exhibit. Section 5. - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, formatting, the correction of the scrivener’s/clerical errors, references to other local, state, or federal laws, codes, rules or regulations, or ordinance numbering, section/subsection numbers and any references thereto. October 17, 2023 F - 6 3 Section 6. - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 7. – No Referendum. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the _____ day of ___________, 2023. _______________________ Kate Dexter, Mayor APPROVED AS TO FORM: _____________________________ William E. Bloor, City Attorney ATTEST: _____________________________ Kari Martinez-Bailey, City Clerk October 17, 2023 F - 7 1 Exhibit A – Fee Schedule Business License Fees Fireworks sales permit…...................................................................................$100.00 or $500.00 Ocean View Cemetery Fees1 Site acquisition: Opening and closing: Description: Current Fee: Fee Effective on 1/1/2024: Adult Lot $650.00 $1,300.00 Infant Lot $300.00 $600.00 Cremation $300.00 $600.00 Entombment $550.00 $1,100.00 Memorial marker setting: Description: Current Fee: Fee Effective on 1/1/2024: Individual $200.00 $400.00 Companion $300.00 $600.00 Memorial Foundation: Description: Current Fee: Fee Effective on 1/1/2024: Individual NA $600.00 Companion NA $700.00 Liner: Description: Current Fee: Fee Effective on 1/1/2024: Adult NA $400.00 Adult Liner Placement NA $400.00 Infant NA $400.00 Infant Liner Placement NA $300.00 Cremation NA $240.00 Cremation Liner Placement NA $350.00 Cremation niches:2 Description: Current Fee: Fee Effective on 1/1/2024: Bronze Niches: • Individual $450.00 $900.00 • Individual & Companion $650.00 $1,300.00 Granite Niches: • Eye Level and Below $750.00 $1,500.00 • Above Eye Level $650.00 $1,300.00 1 15% discount to fees for residents of the City of Port Angeles. 2 Sold out - prices are for niches that have been resold to the City and available for resale. Description: Current Fee: Fee Effective on 1/1/2024: Adult Lot $1,000.00 $1,700.00 Urn garden $350.00 $600.00 Memorial Garden $300.00 $500.00 October 17, 2023 F - 8 2 Columbarium niches (sold as a package): Description: Current Fee: Fee Effective on 1/1/2024: Columbarium Niches NA $5,000.00 Without Vase $2,450.00 NA With Vase $2,500.00 NA Flower Vase Installed $50.00 NA Other Fees: Description: Current Fee: Fee Effective on 1/1/2024: Gravesite of Chapel Service $200.00 $400.00 Saturday Service $600.00 $1,600.00 Disinterment • Body $1,700.00 $3,500.00 • Cremated Remains $500.00 $1,000.00 Merchandise3 pricing 2x Wholesale Cost by Paid by the City 2x Wholesale Cost by Paid by the City Fee Waivers for Permitting of Certain NEW Housing Projects -- Valid through December 31, 2025. 1. Fees will only be waived for developments within the City Limit of Port Angeles. 2. Types of housing eligible for this waiver: a. Developed pursuant to Port Angeles Municipal Code (PAMC) Table 17.20.020: Dwelling Units and Supportive Housing in Commercial zones, 17.21 Residential Infill Design Standards,17.22 Commercial and Multifamily Design Standards (Multifamily residential allowed uses only), or 17.46 Property Tax Exemptions for Multi-family housing; AND b. Are one of the following: i. Accessory Dwelling Unit ii. Duplex iii. Triplex iv. Fourplex v. Cottage Housing vi. Caretaker Unit vii. Apartment Complex viii. Townhomes ix. Multifamily Housing x. Group Home xi. Permanent Supportive Housing xii. Transitional Housing xiii. Emergency Housing, xiv. Adult Family Homes. xv. Low-Income Homeownership Programs, defined as single household dwellings constructed through a recognized nonprofit, local, state, or federal self-help or sweat equity program whereby labor participation is required, and whose income eligibility is 80% or below of Area Median Income (AMI) for Clallam County as published by the program regulatory body. 3. To qualify for the fee waiver, the Developer must: a. Submit and attend a pre-application conference with the City of Port Angeles. The applicant will pay the pre-application fee. If the project is deemed applicable and approved for the fee waiver, the applicant will be reimbursed the pre-application fee at the time of building permit approval. 3 Memorial markers, marker setting, bases, urns, etc. October 17, 2023 F - 9 3 b. Submit to Community and Economic Development (CED) a complete Permit Fee Waiver Application on a form provided by CED. c. Enter into a contract with the City of Port Angeles, agreeing that the unit(s) will not be used for any Short-Term Rental, Bed and Breakfast, Hotel, Motel, or any similar Lodging Type Use, and on such other terms and conditions as directed by CED. d. Execute a Notice-to-Title (NTT) to be filed with the Clallam County Auditor’s Office at the expense of the owner/applicant. The NTT will be valid for 10 years. e. At a minimum, the contract provisions will include: i. A detailed project description for the eligible development which will be binding via the contract. Changes to the proposal may result in permit fees if the use is no longer eligible. If the use changes to a different eligible development a revised contract is required. ii. An exhibit to include the preliminary detailed site plan. The contract may be required to be amended if the site plan changes. If the proposed site plan changes to a ineligible development, the contract is void and the applicant must pay any waived permit fees. iii. In the event the owner/applicant requests the restriction to be removed, the applicant will pay 1.5x the permit fee and work with the City to remove the NTT at the owner/applicant's expense. iv. The restriction and NTT will only be removed if the proposed use is consistent with current permitted uses, development, and other applicable regulations. v. Re-inspection fees for failed/premature inspections may be assessed as additional inspection fees, if continued cost by the City occurs for multiple failed inspections. vi. Failure to abide by the contract requirements will result in the owner paying 2x the waived permit fee and daily fines while in violation. 4. For eligible new development within the Port Angeles City Limits listed above under 2a and 2b, the following fees are waived: a. Building Permit Fees b. Building Plan Review Fees, Fire Plan Review Fees, Planning Plan Review Fees, Public Works Siting Plan Review Fees c. Additional hourly rate fees d. Fire Development Fees e. Hearing Examiner Fees for zoning reclassifications, eligible residential and duplex variances, binding site plan improvement plans, multifamily variances, preliminary subdivisions, overlay zones only as they relate to eligible development listed above, and any other hourly hearings as it relates to eligible development subject to Community and Economic Development Director Determination. f. Archeological review fees g. Boundary line adjustment fees h. Conditional use permits fees i. SEPA Environmental Checklist Review j. NEPA k. Adoption of previous NEPA/SEPA Documents l. Land Use Verification m. Locate Notice Review n. Lot Confirmation o. Overlay Zones p. Parking Variance q. Short Plats, Plats, Binding Site Plans r. Temporary Use Permit s. Zoning Lot Covenant t. Electric Utility Service Charges: Electrical residential work permits and fees, including inspections and applicable taxes. u. Residential new water service connection charges and system development charges. v. Sewer Connection Permits/charges for eligible development w. Storm Sewer/Drain Connection Charges for eligible development October 17, 2023 F - 10 4 x. Sewer System Development Charges for eligible development y. Electrical Permits for eligible development Community and Economic Development Fees Development Fees and Charges – Building 1. The applicant must provide the building department with the actual value of construction for all new structures, additions, remodels, alterations, or repairs. (Valuation for construction by the owner must include fair market value for both materials and labor). 2. Building permit fees are based on the total project valuation of the work included in the permit. 3. The City of Port Angeles will not accept a valuation lower than the minimum valuation as determined by the current International Code Council (ICC) Building Valuation Data Table. 4. All applications for alterations, remodels, and repairs are required to provide an actual valuation and cannot use the ICC data table to calculate valuation. 5. The valuation of work is published by the ICC. The City of Port Angeles adopts the most current publication to determine building valuations. 6. All applications must include proposed occupancy and construction type. 7. If the value provided does not include both labor and material or is provided at a low estimate, the City may increase the valuation to current market value for the purpose of calculating permit fees. 8. Actual Cost = Cost of consultant, 3rd party review, other outside review 9. All application base rates are based on minimum hours necessary for review, at the rate of $95.10 per hour. Any hours over the pre-determined base rate will be billed at an hourly rate of $95.10 per hour. 10. 3rd incomplete permit or revision submittal results in 1.5 times the hourly review rate of $142.65 per hour. Building Permit Fees Total Valuation: Fee Effective 1/1/2024: $ 1.00 to $ 500.00 $ 87.50 $ 501.00 to $ 2,000.00 $ 87.50 for the first $ 500.00 plus $ 5.34 for each additional $ 100.00 or fraction thereof $ 2,001.00 to $ 25,000.00 $ 167.60 for the first $ 2,000.00 plus $ 24.50 for each additional $ 1,000.00 or fraction thereof $ 25,001.00 to $ 50,000.00 $ 731.10 for the first $ 25,000.00 plus $ 17.68 for each additional $ 1,000.00 or fraction thereof $ 50,000.01 to $ 100,000.00 $ 1,173.10 for the first $ 50,000.00 plus $ 9.80 for each additional $ 1,000.00 or fraction thereof $ 100,001.00 to $ 500,000.00 $ 1,663.10 for the first $ 100,000.00 plus $ 9.80 for each additional $ 1,000.00 or fraction thereof $ 500,001.00 to $ 1,000,000.00 $ 5,583.10 for the first $ 500,000.00 plus $ 8.31 for each additional $1,000.00 or fraction thereof $ 1,000,000.00 to $ 5,000,000.00 $9,738.10 for the first $ 1,000,000.00 plus $ 6.38 for each additional $1,000.00 or fraction thereof $5,000,001.00 and up $ 35,258.10 for the first $ 1,000,000.00 plus $ 4.70 for each additional $ 1,000.00 or fraction thereof October 17, 2023 F - 11 5 Building Permit Fees Total Valuation Fee $1.00 to $500.00 $50.00 $501.00 to $2,000.00 $50.00 for the first $500.00 plus $3.05 for each additional $100.00 or fraction thereof $2,001.00 to $25,000.00 $95.75 for the first $2,000.00 plus $14.00 for each additional $1,000.00 or fraction thereof $25,001.00 to $50,000.00 $417.75 for the first $25,000.00 plus $10.10 for each additional $1,000.00 or fraction thereof $50,000.01 to $100,000.00 $670.25 for the first $50,000.00 plus $7.00 for each additional $1,000.00 or fraction thereof $100,001.00 to $500,000.00 $1,020.25 for the first $100,000.00 plus $5.60 for each additional $1,000.00 or fraction thereof $500,001.00 to $1,000,000.00 $3,260.25 for the first $500,000.00 plus $4.75 for each additional $1,000.00 or fraction thereof $1,000,000.00 and up $5,635.25 for the first $1,000,000.00 plus $3.65 for each additional $1,000.00 or fraction thereof Building Inspections, Building Plan Review, and Other Fees4 Plan review fees: Description: Current Fee: Fee Effective 1/1/2024: Fee Effective 1/1/2025: Residential (in-house) 65% of the building permit fee 65% of the building permit fee 65% of the building permit fee Commercial/Industrial (in- house) 65% of the building permit fee 65% of the building permit fee 65% of the building permit fee Commercial/Industrial and 3rd Party Plan Review 65% of the building permit fee 65% of building permit fee + ACTUAL COSTS 65% of building permit fee + ACTUAL COSTS Inspections outside of normal business hours (minimum charge - two hours @ 1.5x hourly rate) $65.00/hr $285.30 + ($ 142.65/hour after 2 hours) $285.30 + ($ 142.65/hour after 2 hours) 1st Reinspection fee (minimum charge - one hour) 2nd+ reinspection fee Reinspection fees (minimum charge - one hour) NA $50.00/hr $ 95.10/hour $ 142.65/hour each $ 95.10/hour $ 142.65/hour each Inspections for which no fee is specifically indicated (minimum charge - one hour) $50.00/hr $95.10/hour $95.10/hour 4 Hourly costs are as listed or the total hourly cost to the City, whichever is the greater. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. Actual costs include administrative and overhead costs. October 17, 2023 F - 12 6 Additional plan review for reviews exceeding the allotted hourly fee provided for general plan check review or required by changes, additions, or revisions to approved plans (minimum charge - one hour) $50.00/hr $95.10/hour $95.10/hour Description: Current Fee: Fee Effective 1/1/2024: Fee Effective 1/1/2025: For the use of outside consultants for plan review, inspections, or both ($95.10/hour staff time, min. 2 hours) Actual Costs $190.20 Staff Time + Actual Costs $190.20 Staff Time + Actual Costs State surcharges per RCW 19.27.085 $4.50 for each building permit, plus $2.00 for each additional residential unit $ 6.50 for each residential building permit, plus $ 2.00 for each additional residential unit $25.00 for each commercial building permit $ 6.50 for each residential building permit, plus $ 2.00 for each additional residential unit $25.00 for each commercial building permit Manufactured Home Permit - includes permit review, planning review, required inspections, and water supply line inspection. Any failed inspections may result in reinspection fees. Inspection of manufactured or mobile home installation $230.00, plus $57.00 for water supply line inspection $381.25 $475.50 Construction Code Appeal $75.00 $417.90 $760.80 Demolition Permit $50.00 $215.20 $380.40 Certificate of Occupancy – Residential Certificate of occupancy $50.00 $120.10 $190.20 Certificate of Occupancy – Commercial/Industrial NA $237.75 $475.50 Temporary Certificate of Occupancy (30 days) – Residential NA $95.10 $95.10 Extension of Certificate of Occupancy (add. 30 days) NA 1st: $ 95.10 2nd: $ 95.10 3rd+: $190.20 each 1st: $ 95.10 2nd: $ 95.10 3rd+: $190.20 each October 17, 2023 F - 13 7 Temporary Certificate of Occupancy (30 days) – Commercial/Industrial NA $427.95 $855.90 Extension of Certificate of Occupancy (add. 30 days) NA 1st: $190.20 2nd: $380.40 3rd+: $475.50 each 1st: $190.20 2nd: $380.40 3rd+: $475.50 each Stand Alone - Plumbing and Mechanical Permits, Inspections, and other related fees. *For all new residential construction, Plumbing, and Mechanical fees are included in Building Permit Fee. Description: Current Fee: Fee Effective 1/1/2024: Fee Effective 1/1/2025: Permit issuance $50.00 $167.65 $285.30 Each supplemental permit for which the original permit has not expired, been canceled, or finaled $10.00 $100.10 $190.20 Description: Current Fee: Fee Effective 1/1/2024: Fee Effective 1/1/2025: Inspections outside of normal business hours (minimum charge - two hours @ 1.5 hourly rate) $65.00/hr $285.30 + ($142.65/hour after 2 hours) $285.30 + ($142.65/hour after 2 hours) Reinspection fees (minimum charge - one hour) 3+ reinspection fees $50.00/hr $95.10/hour $142.65/hour 1 $95.10/hour $142.65/hour 1 Plan Review Fee (if required) NA $ 95.10/hour $ 95.10/hour Inspections for which no fee is specifically indicated (minimum charge - one hour) $50.00/hr $95.10/hour $95.10/hour Additional plan review required by changes, additions, or revisions to approved plans (minimum charge - one hour) $50.00/hr $95.10/hour $95.10/hour Plumbing Unit Fees: Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: Plumbing Trap $7.00 $10.50 $14.00 Water Heater $7.00 $10.50 $14.00 Water Line $7.00 $10.50 $14.00 Sewer Line $15.00 $22.50 $30.00 Private Sewage Disposal System $40.00 $60.00 $80.00 Cesspool (where permitted) $25.00 $37.50 $50.00 Industrial Waste Pretreatment Interceptor $7.00 $10.50 $14.00 Gray Water System $40.00 $60.00 $80.00 Reclaimed Water System $30.00 $45.00 $60.00 Annual Cross-Connection Testing of a Reclaimed Water $7.00 $10.50 $14.00 October 17, 2023 F - 14 8 System Rainwater Systems – per Drain (Inside Building) $7.00 $10.50 $14.00 Vent Piping $7.00 $10.50 $14.00 Fuel Gas Piping (1-5 outlets) $10.65 $15.98 $21.30 Fuel Gas Piping, each five additional outlets over five $5.00 $7.50 $10.00 Medical Gas Piping, 1-5 outlets $50.00 $75.00 $100.00 Medical Gas Piping, each five additional outlets over five $5.00 $7.50 $10.00 Lawn Sprinkler System Backflow Protection Device $7.00 $10.50 $14.00 Atmospheric-type Vacuum Breakers, 1 to 5 $5.00 $7.50 $10.00 Atmospheric-type vacuum breakers, each five additional vacuum breakers $1.00 $1.50 $2.00 Backflow Protection Device ≤ 2-inch $7.00 $10.50 $14.00 Backflow protection device > 2-inch $15.00 $22.50 $30.00 Plumbing Plan Check Fee NA $95.10/hour $95.10/hour Mechanical Unit Fees: Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: Furnace or heat pump or forced air unit ≤ 5 ton $7.00 $10.50 $14.00 Furnace or heat pump or forced air unit > 5 ton $7.00 $10.50 $14.00 Heater (suspended, recessed wall, floor-mounted) $7.00 $10.50 $14.00 Boiler, compressor, absorption system: • ≤ 3 hp, 100,000 Btu/h $40.00 $60.00 $80.00 • > 3—15 hp, > 100,000— 500,000 Btu/h $25.00 $37.50 $50.00 • > 15—30 hp, > 500,000—1,000,000 Btu/h $7.00 $10.50 $14.00 • > 30—50 hp, > 1,000,000—1,750,000 Btu/h $40.00 $60.00 $80.00 • > 50 hp, 1,750,000 $30.00 $45.00 $60.00 Air handler ≤ 10,000 cfm Air handler > 10,000 cfm $7.00 $10.50 $14.00 Evaporative cooler (attached, not portable) $7.00 $10.50 $14.00 Heating or cooling appliance repair or alteration $10.65 $15.98 $21.30 Ventilation fan connected to a single duct $5.00 $7.50 $10.00 Ventilation system (not part of a heating or air conditioning system) $50.00 $75.00 $100.00 Appliance vent $5.00 $7.50 $10.00 Hood and ducts served by $7.00 $10.50 $14.00 October 17, 2023 F - 15 9 mechanical exhaust Fuel gas piping, 1 to 5 outlets $5.00 $7.50 $10.00 Fuel gas piping, each additional five outlets over five $1.00 $1.50 $2.00 Hazardous/non-hazardous process piping system, 1 to 4 outlets $7.00 $10.50 $14.00 Hazardous/non-hazardous process piping system, each 4 additional outlets over 4 $15.00 $22.50 $30.00 Pellet stove, wood-burning stove, gas fireplace, gas heating stove, gas cooking stove, and other misc. appliance vent or equipment5 $10.65 $100.42 $190.20 Gas/Propane fireplace, heating stove, cooking stove, and other misc. gas/propane appliances or equipment (not otherwise listed) NA $95.10 $190.20 Mechanical Plan Check Fee NA $95.10/hour $95.10/hour Development Fees and Charges – Land Use 1. All base fees are based on the minimum hours, at $95.10/hour, necessary to review permit application. Any hours spent on permit review beyond the base hours included will be charged directly to the applicant prior to permit approval at the rate of $95.10 per hour. To calculate the number of hours included, take the base fee and divide it by $95.10. 2. Base application fees do not include consultant costs, revision costs, noticing costs, or public hearing costs. If required for permit review, these will be charged in addition to the base permit fee. 3. Actual Cost = Cost of consultant, 3rd party review, other outside review 4. All application base rates are based on minimum hours necessary for review, at the rate of $95.10 per hour. Any hours over the pre-determined base rate will be billed at an hourly rate of $95.10 per hour. 5. 3rd incomplete permit or revision submittal results in 1.5 times the hourly review rate at $142.65 per hour. Planning/Land Use Building Plan Review: Planning/Land Use Building Plan Review ............................................ 20% of the building permit fee. Planning Review of Public Works Permits……………………………….20% of the building permit fee. Miscellaneous Permit Fees: Noticing Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: Notice of Application NA $79.12 $158.25 Notice of Hearing NA $79.12 $158.25 Multi-family property tax exemption $1,000.00 $0.00 $0.00 Multi-family property tax exemption extension $1,000.00 $0.00 $0.00 Hearing Examiner: 1. Fees charged at cost per the hearing examiner (HE) fee rates + staff time. 2. The Hearing Examiner Hourly Fee is $225.00. 5 Gas appliances may require a $95.10 second inspection fee and a $15.98 gas line fee. October 17, 2023 F - 16 10 3. The Staff Hourly Fee is $95.10. This will apply to all hearings and be calculated and paid prior to the permitting decision. 4. Any additional time spent on prorated hearings and billed by the Hearing Examiner will be billed directly to the applicant and must be paid prior to the permitting decision. Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: Single-family residential and Duplex Variances NA $ 875.00 $ 1,750.00 Zoning Reclassifications NA $ 875.00 $ 1,750.00 Multifamily Variances and Conditional Use Permits Zoning Reclassifications NA $ 1,500.00 $ 3,000.00 Annexation Uncontested NA $ 1,500.00 $ 3,000.00 Binding Site Improvement Plans Zoning Reclassifications NA $ 1,500.00 $ 3,000.00 Non-Residential Variances and Conditional Use Permits Zoning Reclassifications NA $ 1,500.00 $ 3,000.00 Preliminary Subdivisions NA $ 1,500.00 $ 3,000.00 Shoreline Substantial Development Permits NA $ 1,500.00 $ 3,000.00 Street Vacations NA $ 1,500.00 $ 3,000.00 Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: Unclassified Use Permits NA $ 1,500.00 $ 3,000.00 Consolidated Hearings on Permit Applications, not including any appeals NA $ 1,925.00 $ 3,850.00 Overlay Zones NA $ 1,925.00 $ 3,850.00 Shoreline Variances and Conditional Uses Zoning Reclassifications NA $ 1,925.00 $ 3,850.00 Annexations Contested NA $ 1,925.00 $ 3,850.00 Appeals of Administrative Decisions NA $ 225.00/Hour (HE) + $ 95.10/Hour (staff) $ 225.00/Hour (HE) + $ 95.10/Hour (staff) Code Enforcement Hearings NA $ 225.00/Hour (HE) + $ 95.10/Hour (staff) $ 225.00/Hour (HE) + $ 95.10/Hour (staff) All other permit applications and hearings NA $ 225.00/Hour (HE) + $ 95.10/Hour (staff) $ 225.00/Hour (HE) + $ 95.10/Hour (staff) Land Use Permit Base Fees Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: Annexation under ten acres $500.00 $1,343.65 $2,187.30 Annexation over ten acres $700.00 $2,156.90 $3,613.80 • Annexation per acre additional fee after 10 acres NA $95.10 $95.10 Appeals $400.00 $675.50 $951.00 Archaeological review $50.00 $167.65 $285.30 Archaeological survey/special studies NA $95.10/hour $95.10/hour Boundary line adjustment $200.00 $813.25 $1,426.50 October 17, 2023 F - 17 11 Comprehensive Plan or map amendment $750.00 $2,895.15 $5,040.30 Conditional Use Permits - Zoning: • Conditional Use Administrative $200.00 $1,003.45 $1,806.90 • Conditional Use Permit $500.00 $2,389.75 $4,279.50 • Conditional Use Extension $100.00 $430.40 $760.80 Environmental Reviews: • Adoption of Previous NEPA/SEPA Document NA $142.65 $285.30 • NEPA NA $713.25 $1,426.50 • SEPA Appeals under PAMC 15.04.280 $400.00 $913.25 $1,426.50 • SEPA Environmental Checklist for other than administrative CUPs Review $350.00 $622.55 $895.10 Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: • SEPA Environmental Impact Statement (EIS) Review $500.00 $697.55 + Actual Cost $895.10 + Actual Cost • Environmental Checklist for administrative CUPs $125.00 NA, see SEPA Environmental Checklist Review NA, see SEPA Environmental Checklist Review Environmentally Sensitive Areas: • Conditional Use Administrative – Environmentally Sensitive Area NA $903.45 $1,806.90 • Conditional Use – Environmentally Sensitive Area NA $2,139.75 $4,279.50 • Environmentally Sensitive Area Permit NA $523.05 $1,046.10 • Exemption - Environmentally Sensitive NA $285.30 $570.60 • Geologically Hazardous Area Permit NA $523.05 $1,046.10 • Flood Development Permit NA $523.05 $1,046.10 • Reasonable Use – Environmentally Sensitive Area NA $951.00 $1,902.00 • Variance -NA $4,279.50 October 17, 2023 F - 18 12 Environmentally Sensitive Area $2,139.75 • Wetland Permit $350.00 $2,139.75 $4,279.50 Land Use Verification NA $285.30 $570.60 Locate Notice Review NA $95.10/hour $95.10/hour Lot Confirmation NA $237.75 $475.50 Overlay Zones (Planned Residential Development, Infill Overlay, and Planned Low Impact Development): • Preliminary $1,500.00 $2,176.50 $2,853.00 • Final $1,000.00 $1,213.25 $1,426.50 • Modifications $400.00 $1,483.85 $2,567.70 Open Space Exemption $50.00 $472.55 $895.10 Parking Variance $300.00 $863.25 $1,426.50 Short Plats (1-9 Lots) • Preliminary Short Plats (1-5 lots) (1-9 lots) $200.00 $993.65 $2,187.30 • Final Short Plats, per lot $200.00 $1,051.00 $1,902.00 • Amendment to Short Plats $75.00 $750.75 $1,426.50 Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: Plats: • Preliminary Subdivision Plats (10+ Lots6+Lots) $1,500.00 3,603.00 $5,706.00 • Final Subdivision Plats $1,000.00 $2,116.70 $3,233.40 • Amendment to Plats NA 1,426.50 $2,853.00 Binding Site Plans: • Preliminary Binding Site Improvement Plan $500.00 $3,103.00 $5,706.00 • Final Binding Site Improvement Plan $500.00 $2,056.90 $3,613.80 • Amendment to Binding Site Plan NA $1,426.50 $2,853.00 Rezones and Zoning Code Amendments $500.00 $2,389.75 $4,279.50 Shoreline: • Shoreline Conditional Use NA $1,093.65 $2,187.30 • Shoreline Exemption NA $380.40 $760.80 • Shoreline Substantial Development Permit $750.00 $2181.90 $3,613.80 • Shoreline Permit Revision NA $713.25 $1,426.50 • Shoreline Variance NA $1,806.90 $3,613.80 Street Vacation $325.00 $542.90 $760.80 Temporary Use Permit: October 17, 2023 F - 19 13 • More than One Year $225.00 $825.75 $1,426.50 • One Year or Less $75.00 $417.90 $760.80 • Extension of Amendment of Temporary Use $75.00 $417.90 $760.80 Transportation Demand Review – Parking $350.00 $1,483.60 $2,617.20 Zoning Variance $300.00 $2,289.75 $4,279.50 Wireless Telecommunications Towers/Facilities • New/Remodel, Replacement, Relocation $850.00 $2,752.40 $4,654.80 • Co-locating on Existing Tower $500.00 $1,438.75 $2,377.50 Zoning Lot Covenant NA $285.30 $570.60 Sign Permits Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: Building Permit Base Fee: • All Signs Less Than or equal to 25 SQFT $47.00 $142.37 $237.75 • Wall Signs & Marquees Over 25 SQFT $85.00 $185.15 $285.30 • Freestanding Signs Over 25 SQFT $115.00 $247.70 $380.40 • Projecting Signs Over 25 SQFT $115.00 $247.70 $380.40 Plan Check Review – All Signs NA $95.10/hour $95.10/hour Zoning Review – All Signs NA $95.10/hour $95.10/hour Penalty for Failure to Obtain Permit 2x Permit Fee 2.5x Permit Fee 3x Permit Fee Fire Department Fees Fire Development Fees Fire Building Permit Review Automatic fire sprinkler appeals ..................................................... $50.00 Fire alarm plan review6 .................................................................. $50.00 Fire alarm installation inspection and testing7 ................. $100.00 Plus $10.00 for each additional zone Hood/duct system plan review ..............................................................................................$1 5.00 Hood/duct system inspection and test .................................................................................$25.00 6 There is no fire alarm plan review fee for a system installed voluntarily when installation is not required by ordinance. 7 There is no fire alarm inspection and testing fee for a system installed voluntarily when installation is not required by ordinance. October 17, 2023 F - 20 14 Inspections (non-uniformed personnel outside normal business hours) .................$35.00/hr8 Reinspections for non-compliance with International Fire Code................................$35.00/hr 9 Additional review, when required10…...............................................................................$55.00/hr 8 Minimum charge one hour in addition to above fees. 9 After first two inspections; minimum charge one hour in addition to above fees. 10A third or subsequent review of any application or any part of any application. 11 Subject to periodic spot inspections. 12 There is no residential automatic fire sprinkler plan review, inspection, and testing fee for a system installed voluntarily when installation is not required by ordinance or International Fire Code. Description: Current Fee: Fee Effective on 1/1/2024: Fire Department Building Plan Review NA 25% of the Building Permit Fee Welding and Cutting Inspections for Activities of the following duration • Up to 5 Days $50.00 $190.20 • 6 to 30 Days $100.00 $285.30 • 31 to 90 Days $200.00 $380.40 • 91 to 180 Days $300.00 $475.50 • 181 to 365 Days $500.00 $665.70 Marine fueling operations11 • Individual Permit $25.00 $95.10 • Reinspection’s $15.00 $95.10 • Annual Permit $100.00 $570.60 Description: Current Fee: Fee Effective on 1/1/2024: Place of assembly inspections: • 50-250 People NA $95.10 • 251-500 People NA $190.20 • 501+ People NA $380.40 Place of assembly inspections $25.00 NA Liquid petroleum gas tank and piping installation and inspection $35.00 $95.10 Underground storage tank removal and installation inspection: • Commercial $100.00 $190.20 • Residential $15.00 $95.10 Fire Alarm plan review, inspection, and testing: • Residential NA $95.10 • Multi-Family NA $190.20 • Commercial NA $475.50 Automatic Fire Sprinkler Plan Review, Inspection, and Testing:12 • Residential NA $95.10 • Multi-Family $50.00 $190.20 • Commercial $100.00 $475.50 Hood and Duct Plan Review and Inspection Hood/Duct System Plan Review, Inspection, and Testing $15.00 $142.65 Tent/Membrane Structures *includes fire plan review and inspection; ** Add October 17, 2023 F - 21 15 Fire Inspection Fees Fire Inspection of Existing Structures: Description: Fee Effective 1/1/2024: • B- Business $ 95.10 • Mercantile $ 95.10 • Storage $ 95.10 • Utility $ 95.10 • R- Residential $ 142.65 • Assembly $ 190.20 • Educational $ 190.20 • Factory $ 237.75 • Institutional $ 380.40 • High Hazard $ 475.50 Life Safety fire protection system fee - Charged at time of fire inspection. • Carbon Dioxide $ 47.55 • Kitchen Hood and Duct $ 47.55 • Computer room/ clean agent $ 47.55 • Fire Pump $ 47.55 • Knox Box $ 0.00 • Fire Alarm $ 47.55 • 13 - Commercial Fire Sprinkler $ 47.55 13A third or subsequent review of any application or any part of any application. applicable assembly fee based on occupant load (see assembly permit fees): • Commercial NA $380.40 • Residential NA $95.10 Fireworks Display Permit Fireworks Display Permit – Flat Charge per PAMC 9.20.030 $100 or $500 $500.00 Planning Permit Review: • SEPA, Subdivision, Pre- application, Shoreline, Boundary Line Adjustments NA $95.10/hour • Additional review, when required13 NA $95.10/hour Fire/Development Permit Appeals NA $475.50 October 17, 2023 F - 22 16 • 13D - Residential Fire Sprinkler $ 0.00 • 13R - Multi-Family Fire Sprinkler $ 47.55 • Spray Booth/ Room $ 47.55 Reinspection compliance fees: • Reinspection - 1st reinspection Included in the base fee • Reinspection - 2nd reinspection $ 142.65 • Reinspection - 3rd reinspection $ 380.40 • Reinspection - 4+ reinspection $ 475.50 Fire Department Other Fees Description: Current Fee: Fee Effective 1/1/2024: Fire Engine Standby NA WAFC RATE ALS Ambulance Standby NA WAFC RATE BLS Ambulance Standby NA WAFC RATE Fire Personnel Standby NA Actual Cost Response to False Fire Alarms • 1st Response $50.00 $100.00 • 2nd Response within 180 days of 1st response $100.00 $200.00 • 3+ Responses within 180 days of each other NA $300.00/occurrence Description: Current Fee: Fee Effective 1/1/2024: • False Fire Alarm Due to Failure to Notify Fire Department Prior to System Service $50.00 $100.00/occurrence Tampering or disabling fire protection systems or devices • Tampering or disabling Fire Protection Systems or Devices $1,000.00 $1,000.00/occurrence Nuisance/False 911 calls • Intentional false reporting $1,000.00 $1,000.00/occurrence Abuse of 911 Service • Misuse of the 911 system, 911 hang-up call, Emergency request for non-emergent assistance $250.00 $250.00/occurrence Ambulance Transportation and Mileage Fees *Medic I transports that involve advanced life support (ALS) services requiring either administration of at least three different medications or the provision of at least one ALS procedure as identified as ALS-2 in Medicare's current ambulance fee schedule: Description: Current Fee: Fee Effective 1/1/2024: Medic I Transports that Involve Advanced Life Support (ALS – 2) • Base Charge $825.00 $1,195.00 • Mileage, per mile $15.25 $19.50 Medic I Transports that Involve Advanced Life Support (ALS) Services • Base Charge $750.00 $1,070.00 • Mileage, per mile $15.25 $19.50 Medic I Transports that Involve Only Basic Life Support Services: • Base Charge $600.00 $800.00 • Mileage, per mile $15.25 $19.50 October 17, 2023 F - 23 17 Public Works and Utilities Department Fees Public Works Siting Building Plan Review ..................................... 25% of the building permit fee Public Works Review of Planning Permits…………………………20% of the planning permit Electric Permits and Inspections: Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: Electrical permit application plan review14 (Actual labor/materials costs) plus 15% for administrative expenses15 (Actual labor/materials costs) plus 15% for administrative expenses (Actual labor/materials costs) plus 15% for administrative expenses Transformer charge for a previously unserved residential lot with underground electrical service, including all applicable taxes $770.00 $1,630.2116 $2,490.4317 Transformer Charge for Previously unserved residential lot with overhead electric service, including applicable taxes $440.00 $ 905.4418 $ 1,370.8819 Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: Installation and Removal of a Temporary Service $145.00 $182.51 $220.03 Service Calls on Customer’s Equipment $145.00 $182.51 $220.03 Service Calls on Customer’s Equipment after regular working hours $250.00 $323.02 $396.05 Labor Billing Rate for Line Crew Personnel $55.00/hr $75.00/hour20 $75.00/hour21 Overtime $85.00/hr $112.00/hour22 $112.00/hour23 Contract and Administration Charge: • Projects less than 500 kw $405.00 $502.60 $600.20 14 Deposit equivalent to the estimated full amount of the fee required. 15 Deposit equivalent to the estimated full amount of the fee required. 16 Applies to all lots established after January 1, 2005, and to lots established prior to January 1, 2000, with no prior history of electric service. 17 Applies to all lots established after January 1, 2005, and to lots established prior to January 1, 2000, with no prior history of electric service. 18 Applies to all lots established after January 1, 2005, and to lots established prior to January 1, 2000, with no prior history of electric service. 19 Applies to all lots established after January 1, 2005, and to lots established prior to January 1, 2000, with no prior history of electric service. 20 Plus $27.00 billing charge. 21 Plus $27.00 billing charge. 22 Plus $27.00 billing charge. 23 Plus $27.00 billing charge. October 17, 2023 F - 24 18 • Projects 500 kw and larger $1,350.00 $1,579.65 $1,809.30 Residential Service Cancellation Fee24 $250.00 $323.02 $396.05 Additional Review, when required25 NA $150.00/hour $150.00/hour Grading Permit and Plan Review Fees Grading and filling: Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: 250 Cubic Yards or Less $40.00 $1,446.50 $2,853.00 251 to 1,000 Cubic Yards $75.00 $1,939.50 $3,804.00 1,001 – 10,000 Cubic Yards $110.00 $1,957.40 $3,804.80 • Plus, an additional amount for each additional 10,000 Cubic Yards $15.00 $578.10 $1,141.20 Additional Plan Review for Required Changes, Additions, or Revisions to Approved Plans $90.00/hr $95.10/hour $95.10/hour Clearing and drainage: Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: Less than one acre $40.00 $1,446.50 $2,853.00 One acre to five acres $75.00 $1,844.40 $3,613.80 Over five acres $15.00/acre $47.55/acre $47.55/acre Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: Additional plan review for changes, additions, or revisions to approved plans, minimum one hour) 26 $90.00/hr $95.10/hour $95.10/hour Stormwater Public Works and Utilities Department Fees Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: Construction inspection: • Inspections during normal business hours $90.00/hour $95.10/hour $95.10/hour • Inspections $90.00/hour $285.50 ($142.50/hour) $285.50 ($142.50/hour) 24 See PAMC 13.12.010(D). 25A third or subsequent review of any application or any part of any application. 26 Hourly cost includes supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. October 17, 2023 F - 25 19 outside normal business hours (two-hour minimum) Annual Private Property Stormwater: • Inspections during normal business hours (the minimum charge shall be 2.5 hours) $225.00 $237.75 ($95.10/hour) $237.75 ($95.10/hour) Source Control Program Inspections: • Inspections during normal business hours $140.00 $95.10/hour $95.10/hour Engineering review, if required: • Stormwater $300.00 (+$25.00/acre) $380.40 (+$95.10/acre) $380.40 (+$95.10/acre) • Additional review, when required $55.00/hour $95.10/hour $95.10/hour Right-of-Way Fees Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: Permit for Construction or Excavation Work in the City Right-of-Way27 • Curb and Gutter Removal/Replace ment $180.00 $422.85 $665.70 • Driveway Installation $180.00 $422.85 $665.70 • All Other Work $150.00 $407.85 $665.70 Street/Alley Pavement Cut-With Traffic Control $15.00/SQFT $523.05 Base Minimum ($95.10/SQFT) $1046.10 Base Minimum ($95.10/SQFT) Street/Alley Pavement Cut W/O Traffic Control $13.00/SQFT $427.50 Base Minimum ($95.10/SQFT) $855.90 Base Minimum ($95.10/SQFT) Inspections $90.00 $95.10/hour $95.10/hour Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: Building move permit fees: • Relocate building on same lot/parcel w/o use of Right- of-Way. $40.00 $115.10 $190.20 • Move the building from one City lot to another $140.00 $640.60 $1,141.20 • Move building from Outside City Limits to Inside City Limits $140.00 $640.60 $1,141.20 • Inspection Fee $55.00 $95.10/hour $95.10/hour 27 Permit fees shall also include the cost of restoration, if applicable. October 17, 2023 F - 26 20 Right-of-Way License, Master Permit, or Facilities Lease – nonrefundable filing charge $50.00 $95.10 $95.10 Right-of-Way Use Permit Fees Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: Benches $40.00 $162.65 $285.30 Litter Receptacles $40.00 $162.65 $285.30 Bicycle Racks $40.00 $162.65 $285.30 Private Planters $40.00 $162.65 $285.30 Landscaping Higher than 30 Inches $40.00 $162.65 $285.30 “A” Frame Signs $40.00 $162.65 $285.30 Exhibitions (civic, charitable, or non-profit organization) $0.00 $285.30 $570.60 All Other Exhibitions $75.00 $275.25 $475.50 Sidewalk Cafés $75.00 $322.80 $570.60 Activities not specifically mentioned $75.00 $275.25 $475.50 Ramps, Steps, or any Similar Installation $140.00 $355.30 $570.60 Fences $140.00 $355.30 $570.60 Retaining Walls $215.00 $392.80 $570.60 Rockeries $215.00 $392.80 $570.60 Temporary Street Use Permit $75.00 $322.80 $570.60 Obstruction of Unopened Streets $215.00 $392.80/year $570.60/year Utility Pole and Street Light Standard Attachments $75.00 $322.80 $570.60 Utility Service and Connection Fees Electric Utility Service Electrical residential work permits and fees, including inspections and applicable taxes: Description: Current Fee: Fee Effective 1/1/2024: Fee Effective 1/1/2025: Service/feeder 200 amp. $120.00 $155.10 $190.20 Service/feeder 201-400 amp. $146.00 $168.10 $190.20 Service/feeder 401-600 amp. $205.00 $245.15 $285.30 Service/feeder 601-1000 amp. $262.00 $321.20 $380.40 Service/feeder over 1000 amp. $380.40 $427.95 $475.50 October 17, 2023 F - 27 21 Branch Circuit with Service Feeder $5.00 $5.15 $5.30 Branch Circuit without Service Feeder $63.00 $79.02 $95.10 Each Additional Branch Circuit $5.00 $26.27 $47.55 Temporary service/feeder 200 amp. $93.00 $94.05 $95.10 Temporary service/feeder 201-400 amp. $110.00 $150.10 $190.20 Temporary service/feeder 401-600 amp. $149.00 $217.15 $285.30 Temporary service/feeder 601-1000 amp. $168.00 $274.20 $380.40 Hourly Inspection Fee $96.00/hour $95.10/hour $95.10/hour Singal circuit/limited energy 1 and 2 family dwellings $64.00 $79.55 $95.10 Signal circuit/limited energy multi-family dwellings $64.00 $79.55 $95.10 Manufactured Home Connection $120.00 $155.10 $190.20 Renewable Electrical Energy 5 KVA System or less $102.00 $147.10 $190.20 Single and Multi-Family Dwellings – First 1300 Square Feet $120.00 $155.10 $190.20 • Each Additional 500 Square Feet $40.00 $43.77 $47.55 Each outbuilding or detached garage $74.00 $84.55 $95.10 Each swimming pool or hot tub $110.00 $150.10 $190.20 Low-voltage thermostat $56.00 $75.55 $95.10 • Each Additional low-voltage thermostat $5.00 $5.15 $5.30 City Lockbox for access to electric meter $185.00 $235.15 $285.30 Each Additional Inspection or Site Visit required for enforcement or safety violation $56.00 $75.55 $95.10 Requests by property owners to inspect existing installations $110.00 $150.10 $190.20 Addition of up to four circuits $75.00 $85.05 $95.10 October 17, 2023 F - 28 22 Electrical non-residential work permits and charges, including inspections and applicable taxes: Non-residential electrical inspection fees, including all applicable taxes: Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: Service/feeder 200 amp. $132.00 $184.87 $237.75 Service/feeder 201-400 amp. $160.00 $198.87 $237.75 Service/feeder 401-600 amp. $225.00 $278.92 $332.85 Service/feeder 601-1000 amp. $288.00 $357.97 $427.95 Service/feeder over 1000 amp. $410.00 $466.52 $523.05 Branch Circuit with Service Feeder $5.00 $5.30 $5.60 Branch Circuit without Service Feeder $74.00 $84.55 $95.10 Each Additional Branch Circuit $5.00 $26.27 $47.55 Temporary service/feeder 200 amp. $102.00 $146.10 $190.20 Temporary service/feeder 201-400 amp. $121.00 $179.37 $237.75 Temporary service/feeder 401-600 amp. $164.00 $224.65 $285.30 Temporary service/feeder 601-1000 amp. $185.00 $258.92 $332.85 Hourly Inspection Fee $96.00/hour $95.10/hour $95.10/hour Sign/outline lighting $88.00 $115.32 $142.65 Signal circuit/limited energy-commercial first 1,500 square feet $96.00 $143.10 $190.20 • Each Additional 1,500 square fee or portion of commercial $5.00 $5.30 $5.60 Renewable electrical energy 5 KVA system or less $113.00 $152.60 $190.20 Each swimming pool or hot tub $121.00 $179.37 $237.75 Low-voltage thermostat $56.00 $75.55 $95.10 • Each additional low-voltage thermostat $5.00 $5.30 $5.60 Each carnival ride and generator truck 28.00 $61.55 $95.10 Each remote distribution of equipment, concerts, or gaming show $9.00 $47.55 $47.55 First field inspection each year or a single concession or ride, not part of a carnival $121.00 $140.27 $237.75 October 17, 2023 F - 29 23 Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: • subsequent inspection of a single concession or ride not part of a carnival $81.00 $111.82 $142.65 Berth at a Marina or Dock $81.00 $88.05 $95.10 • Each additional berth inspected at the same time $54.00 $74.55 $95.10 Industrial Block Permit $2309.00 $2,818.75 $3,328.50 Each additional inspection or site visit required for enforcement or safety violation $56.00 $99.32 $142.65 City lockbox for access to electric meter $185.00 $235.15 $285.30 Requests by property owners to inspect existing installations $121.00 $155.60 $190.20 Addition of up to four circuits $86.00 $90.55 $95.10 Pole attachment rate $15.85/contract $55.47/contract $95.10/contract Special Emergency Connects of Disconnects: • Regular hours $80.00 $87.55 $95.10 • After Non-regular hours $140.00 $188.85 $237.70 Water/Sewer/Storm service connection fees Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: Linear feet (LF) of water pipe $0.50/LF $1.50/LF $2.50/LF Linear feet (LF) of sewer pipe $0.50/LF $1.50/LF $2.50/LF Connection Permits • Single-Family Houses $150.00 $407.85 $665.70 Repair to Side Sewer $40.00 $96.00 $152.00 Capping Side Sewers $300.00 $575.00 $850.00 Storm Drain Connections • Installation of catch basins or similar interceptors $55.00 $360.35 $665.70 • All connections other than for a catch basin $135.00 $400.35 $665.70 Tapping sewer or storm drain main lines to install a tee or wye $180.00 $422.85 $665.70 October 17, 2023 F - 30 24 Upon Request Underground utility work performed by the Public Works Department Description: Current Fee: Fee Effective on 1/1/2024: Fee Effective on 1/1/2025: Hot Tap Water Main: • Tap 2” on 6” or 8” main $645.00 $750.45 $855.90 • Tap 4” on 6” main $970.00 $1,340.90 $1,711.80 • Tap 4” on 8” main $1,075.00 $1,393.40 $1,711.80 • Tap 6” on 6” main $1,020.00 $1,365.90 $1,711.80 • Tap 6” on 8” main $1,020.00 $1,556.10 $2,092.20 • Tap 8” on 8” main $1,345.00 $1,718.60 $2,092.20 • Tap 8” on 10” main Actual Cost, City time/materials Actual Cost, City time/materials Actual Cost, City time/materials Tapping sanitary or storm manhole $405.00 $678.00 $951.00 Miscellaneous Utility Charges Description Current Fee Fee Effective on 1/1/2024 Fee Effective on 1/1/2025 Restoration of any street, alley, curb, sidewalk, utility, or other City structure altered or damaged by sewer or storm drain connection construction Actual City Cost Actual City Cost Actual City Cost Developer reimbursement agreement application processing fee $1,500.00 $2,000.00 $2,500.00 Miscellaneous Fees and Charges Multi-family property tax exemption application…........................................................$1,000.00 Multi-family property tax exemption extension processing fee…...................................$500.00 October 17, 2023 F - 31 Exhibit B – Reporting Requirements 1. Enhanced Transparency and Efficiency for Permit Review and Approval Four months after the Tyler Enterprise Resource Planning effort is fully implemented to upgrade the City’s permit software for the development review process, the Directors of Community and Economic Development, Fire Department, and Public Works and Utilities will present a Key Performance Indicators (KPI) dashboard to Council, and report regularly thereafter. The KPIs will be developed in collaboration with key community stakeholders (i.e., Port Angeles Association of Realtors, North Peninsula Builders Association, Peninsula Housing Authority, etc.). 2. Hardship Assistance for the Remodel or Expansion of Existing Single-Family Units By July 1, 2024, the Directors of Finance, Community and Economic Development, and Public Works and Utilities will present to the Council a proposed hardship assistance program. This limited initiative would be focused solely on assisting current residents earning less than 80% of Area Median Income (AMI) with limited fee waivers, deferrals, or reimbursements for projects related to the remodeling or expansion of existing single-family homes within the city. 3. Fee Reimbursement Program for the Construction of New Affordable Single-Family Units By October 1, 2024, the Directors of Finance, Community and Economic Development, and Public Works and Utilities will present to the Council a proposed permit fee reimbursement program for the construction of new affordable single-family units within the city. This fee reimbursement program will be directed at projects for residents earning less than 80% of Area Median Income (AMI) and that are eligible for funding under the Affordable Housing Sales Tax. 4. Annual Fee Adjustments Upon full implementation of the fee schedule, the Directors of Finance and Community and Economic Development will propose annual adjustments to the fee schedule based on labor, benefit, and general cost inflation. The proposed adjustments will be considered concurrently with the adoption of annual City budgets. October 17, 2023 F - 32 PERMIT FEE SCENARIO ATTACHMENT Scenario #1 – 1,500 sf Residence $3,572 $3,928 $4,054 $4,135 $4,243 $4,343 $4,365 $5,086 $5,711 $5,976 $6,601 $6,667 $6,891 $7,169 $7,366 $7,664 $7,699 $8,215 $9,435 $16,034 $- $5,000 $10,000 $15,000 $20,000 Current PA Anacortes City of Sequim Clallam County Bonney Lake Mill Creek Monroe 1/1/24 - PA Battleground Oak Harbor 1/1/25 - PA Arlington Aberdeen Camas Tukwila Kenmore Average Mukilteo Centralia Tumwater City Building Permit Base Fee Plan Check Fire Review / Mechanic Planning Review / Plumbing Total Cost 1/1/24 - PA 2,505$ 1,628$ 528$ 426$ 5,086$ 1/1/25 - PA 3,143$ 2,043$ 786$ 629$ 6,601$ Current PA 1,866$ 1,213$ 270$ 223$ 3,572$ Average 2,738$ 1,780$ 2,210$ 971$ 7,699$ October 17, 2023 F - 33 PERMIT FEE SCENARIO ATTACHMENT SCENARIO #2 – Ten Lot Subdivision and Overlay Zone with 1,500 sf $4,107 $4,307 $4,527 $4,870 $5,268 $5,344 $5,493 $6,246 $7,027 $7,251 $7,668 $7,824 $8,385 $8,387 $9,609 $9,625 $9,695 $10,196 $10,604 $12,163 $17,311 $- $5,000 $10,000 $15,000 $20,000 Current PA Anacortes Jefferson… Clallam County Mill Creek City of Sequim Bonney Lake 1/1/24 - PA Oak Harbor Aberdeen Monroe Battleground 1/1/25 - PA Arlington Mukilteo Centralia Average Camas Tukwila Kenmore Tumwater Scenario 2: Ten lot subdivision and overlay zone with 1,500 sf (cost per lot) City Preapp (New Fee) Prelimin. Subdivision Prelimin. Overlay Zone SEPA Final Subdivision Public Hearing (New Fee) Final Overlay Zone Land Use Permit Land Use Permit Subtotal Building Permit Building Permit Subtotal Total Cost Total Cost Per Lot 1/1/24 - PA 380$ 3,603$ 2,177$ 603$ 2,117$ 1,500$ 1,213$ 11,593$ 1,159$ 50,865$ 5,086$ 62,458$ 6,246$ 1/1/25 - PA 761$ 5,706$ 2,853$ 856$ 3,233$ 3,000$ 1,427$ 17,836$ 1,784$ 66,012$ 6,601$ 83,848$ 8,385$ Current PA -$ 1,500$ 1,500$ 350$ 1,000$ -$ 1,000$ 5,350$ 535$ 35,718$ 3,572$ 41,068$ 4,107$ Average 469$ 7,708$ 2,351$ 1,078$ 3,082$ 2,193$ 3,082$ 19,962$ 1,996$ 76,991$ 7,699$ 96,953$ 9,695$ October 17, 2023 F - 34 PERMIT FEE SCENARIO ATTACHMENT SCENARIO #3 – New Business in Existing Structure with Conditional Use $400 $590 $947 $1,100 $2,250 $2,468 $2,525 $2,650 $3,200 $3,359 $3,623 $4,250 $4,875 $5,003 $5,048 $5,599 $5,983 $6,300 $6,908 $7,355 $8,645 $- $2,000 $4,000 $6,000 $8,000 $10,000 Centralia Jefferson… Current PA Aberdeen Mill Creek Oak Harbor City of Sequim Anacortes Clallam County Tumwater 1/1/24 - PA Bonney Lake Monroe Arlington Average Kenmore Battleground 1/1/25 - PA Camas Mukilteo Tukwila Scenario 3: New business in existing structure with conditional use City Preapp (New Fee) Conditional Use Permit SEPA Land Use Permit Subtotal Certificate of Occupancy Sign Permit (≤25 sf)Total Cost 1/1/2024 - PA 381$ 2,390$ 603$ 3,373$ 120$ 130$ 3,624$ 1/1/2025 - PA 761$ 4,280$ 856$ $ 5,896 190$ 214$ $ 6,300 Current PA -$ 500$ 350$ $ 850 50$ 47$ $ 947 Average 469$ 3,124$ 1,046$ $ 4,639 123$ 287$ $ 5,048 October 17, 2023 F - 35 PERMIT FEE SCENARIO ATTACHMENT Scenario #4: Local Comparable Construction Costs The following table illustrates the total costs associated with new construction specific to the local areas around Port Angeles. Demonstrated in this table are costs for permits as well as required costs for sewer or septic and other fees that are charged by jurisdictions that are not included on construction in Port Angeles such as Impact Fees. Permit/Fee Type Sequim Port Townsend Clallam County Jefferson County Port Angeles at 75% COSA Building Permit 2,029.45 2,029.45 1,839.66 2,091.00 3,152.70 Building Plan Review 1,319.14 1,319.14 1,195.78 1,359.15 2,049.26 Public Works Site Plan Review 260.00 384.00 125.00 749.00 788.18 Planning Plan Review 130.00 687.76 75.00 321.00 630.54 Fire Plan Review 585.00 3,126.26 - 107.00 788.18 Site Adaption Review - 240.00 - - - Stormwater Review - - 125.00 - 380.00 Engineering Inspection - 5,021.10 - - - Site Evaluation for Septic - - 397.00 - - Septic Review - - 503.00 - - Septic System Permit - - - 1,047.90 - Environment Health Review Water - - 75.00 162.75 - Environment Health Review Septic - - 132.00 162.75 - Sewer Inspection 77.00 - ** **- Sewer Connection Permit 7,548.00 - ** **665.70 5/8" Meter Package 291.10 - *** ***- Water Meter Install 250.00 1,800.00 *** ***1,280.00 Water Connection Permit 8,184.00 - *** ***- Sewer System Development Fee - 3,758.00 ** **2,260.00 Water System Development Fee - 5,603.00 *** ***2,260.00 Certificate of Occupancy 130.00 - - - 190.20 Electrical Permit ****190.20 Single Family Residence Park Impact Fee 5,887.00 - - - - Energy Code Fee - 96.00 - - - Single Family Residence FR Transportation Impact 2,491.00 - - - - Software Fee 15.00 - - - - Scanning Fee - - - 26.75 - 5% Technology Fee - - - 301.37 - Total Building Permit Fees 29,196.69 24,064.71 4,467.44 6,328.67 14,634.96 **Estimated Total With Septic System $14,467.44 - $29,467.44 $16,328.67 - $31,328.67 * Electrical Permits By PUD ** Septic System Installation $10,000-$25,000 *** Water by Other Jurisdiction or Well Installation at ~$60.00/ft Building Permit Fees Based On A Single Family Residence With A Valuation Of $251,055 October 17, 2023 F - 36 Date: October 17, 2023 To: City Council From: Nathan West, City Manager Sarina Carrizosa, Finance Director Subject: Proposed Adjustments to the 2024 Utility Rates Background / Analysis: Utility rates in the Electric, Solid Waste and Stormwater funds will expire December 31, 2023. Staff has prepared the cost-of-service analysis (COSA) for these funds in accordance with the UAC and City Council approved methodologies from 2019. Principles used when creating the COSA methodologies include the following: rates must be cost based, meet revenue requirements of the utility, be easy to administer, be just, reasonable, fair and equitable and be affordable. The rates that are being presented utilize the principles and methodologies to determine true and fair costs associated with each utility and the associated customer classes. The following synopsis explains the approved rate structure and proposed changes for each utility based on the COSA process. ▪ Electric – In 2023 the City received an approximately $3 million credit from Bonneville Power Administration (BPA). Because of this Staff is recommending the use of this credit to offset any increase needed to utility rates to cover planned expenses. Staff is recommending the continuation of the 10-year phase in to balance out the base and consumption rate to reflect the COSA model. There will be no changes to the overall rate in this utility. Includes base and usage rates for all customers with discount options for low-income residential customers. ▪ Solid Waste – Increases are relative to inflation, growing industry costs for recycling and costs associated with transitioning to City services at the Transfer Station as well as the settlement payment to Waste Connections. To keep rates affordable Staff is also recommending a $1.5 million loan from the Water fund to stabilize the revenue needed for the settlement payment and smooth rates for City customers. ▪ Collections –The Solid Waste Collection rates are expected to increase 8.5% for residential weekly customers, 16.6% for every other week customers and 7.7% for commercial customers. Includes discount options for low-income customers. Summary: Presented in this memo are the proposed 2024 rates for the Electric, Solid Waste and Stormwater utilities for the UAC’s consideration. These rates were calculated using the methodologies approved in 2019 by the Utility Advisory Committee and City Council. Funding: The approval of the proposal presented will not increase expenditures, rather rate changes will generate the required revenue stream to meet budgeted expenditures and fund debt requirements. Rate changes differ by utility and are explained further in this memo and the corresponding attachments. Recommendation: 1) Open the Public Hearing; 2) Close the Public Hearing; 3) Pass the resolution adjusting rates in the Electric, Solid Waste and Stormwater utilities. October 17, 2023 F - 37 ▪ Transfer Station – Increases of 25.8% for self-haulers and 34.8% for commercial haulers ▪ Stormwater – Rates are based on 3,000 square feet per Equivalent Residential Unit (ERU) and continues the phase out of the ERU cap. Rates will increase 12.3% per ERU in 2024 and the cap will be lifted from 25 to 50 ERU’s. Includes discount options for low-income customers. Proposed rates are for two years, ending December 31, 2025 in all three utilities. This will allow the City to continue to stagger rates between utilities so they do not all change at one time and aligns the electric rate setting process on the same cycle as Bonneville Power to allow predictability in changes. In addition, at their meeting on October 10th the Utility Advisory Committee (UAC) sent a favorable recommendation to City Council to approve the proposed rates and to include a presentation to City Council, the UAC and the Joint Solid Waste Advisory Board (JSWAB) regarding the financial position of the Solid Waste fund since the transition to City operations of the Transfer Station. This information has been included in tonight’s presentation for City Council with presentations occurring at the next available UAC and JSWAB meetings. Funding Overview: The approval of the proposal presented will not increase expenditures, rather rate changes will generate the required revenue stream to meet budgeted expenditures and fund debt requirements. Rate changes differ by utility and are explained further in this memo and the corresponding attachments. Attached: ▪ 2024-2025 Recommended Utility Rates for Electric, Solid Waste Collections, Solid Waste Transfer Station and Stormwater. ▪ Customer examples comparing current to proposed rate changes. ▪ Resolution amending the Utility Rate Schedule ▪ Exhibit A – Updated Utility Rate Schedule October 17, 2023 F - 38 Proposed 2024 – 2025 Electric, Solid Waste and Stormwater Rates: Accounts 2020-23 Rate 2024-25 Rate Difference % Total Res-Weekly 2,836 39.970 43.375 3.41 8.5% 25% discount 20 30.235 32.810 2.58 8.5% 35% discount 43 26.205 28.435 2.23 8.5% Res-EOW 4,536 26.740 31.175 4.44 16.6% 25% discount 35 20.050 23.390 3.34 16.7% 35% discount 79 17.380 20.270 2.89 16.6% Res-Yard Waste 3,590 8.875 10.165 1.29 14.5% Comm-90g 611 37.880 40.810 2.93 7.7% Fed 90G 1 34.370 37.029 2.66 7.7% Comm-300g 876 97.610 111.605 14.00 14.3% Schools/Comm-Recycle 115 15.705 40.490 24.79 157.8% Muni/City-90g 51 34.780 38.205 3.43 9.8% Muni/City-300g 134 92.775 105.630 12.86 13.9% Comm Yard Waste 14 8.875 10.165 1.29 14.5% Fed-300g 17 91.690 107.595 15.91 17.3% 12,958 SOLID WASTE COLLECTION Base Demand Energy Base Demand Energy Base Demand Energy Residential 29.17 0.06596 34.41 0.06130 5.24 - (0.00466) Residential 35% Disc 18.95 0.04288 22.35 0.03986 3.40 - (0.00302) Residential 25% Disc 21.87 0.04948 25.79 0.04599 3.92 - (0.00349) Non Profit 1 Phase 34.21 0.05486 39.59 0.05370 5.38 - (0.00116) Non Profit 3 Phase 75.99 0.05589 83.97 0.05417 7.98 - (0.00172) General Service 1 Phase 36.45 0.06095 42.51 0.05782 6.06 - (0.00313) General Service 3 Phase 83.31 0.06343 94.09 0.05934 10.78 - (0.00409) GS Municipal 1 Phase 35.02 0.06639 40.10 0.06229 5.08 - (0.00410) GS Municipal 3 Phase 80.19 0.07748 88.79 0.07055 8.60 - (0.00693) GS Demand 1 Phase 75.56 4.462 0.05257 87.94 4.462 0.05198 12.38 - (0.00059) GS Demand 3 Phase 151.93 4.462 0.05212 161.41 4.462 0.05166 9.48 - (0.00046) GS Dem Municipal 1 Phase 80.62 4.462 0.05536 95.10 4.462 0.05467 14.48 - (0.00069) GS Dem Municipal 3 Phase 151.07 4.462 0.05180 160.05 4.462 0.05137 8.98 - (0.00043) ELECTRIC UTILITY 2022-2023 rates 2024-2025 Rates Difference October 17, 2023 F - 39 Tons Difference % Total Commercial/City Haulers Rate Surcharge Total Rate Surcharge Total MSW 24,202 119.48 25.51 144.99 169.91 25.51 195.42 50.43 34.8% MSW COPA 12,496 119.48 25.51 144.99 154.28 25.51 179.79 34.80 24.0% YW 1,483 31.55 - 31.55 196.06 - 196.06 164.51 521.4% Self Haul MSW 15,764 162.99 30.99 193.98 213.04 30.99 244.03 50.05 25.8% MSW-Charity 83 77.26 15.50 92.76 101.40 15.50 116.90 24.14 26.0% Tires 39 184.48 184.48 244.03 - 244.03 59.55 32.3% Asbestos 1 411.02 411.02 449.89 - 449.89 38.87 9.5% Contaminated Soils 0 218.52 218.52 492.93 - 492.93 274.41 125.6% Yard Waste 1,063 51.19 - 51.19 253.52 - 253.52 202.33 395.2% Metals and White Goods 439 78.40 78.40 117.40 - 117.40 39.00 49.7% Environmental fee 968 25.82 25.82 39.41 - 39.41 13.59 52.6% Blue Mountain 1,128 225.90 30.99 256.89 291.91 30.99 322.90 66.01 25.7% 57,665 SOLID WASTE TRANSFER STATION 2020-23 Rate 2024-25 Rate 2022/23 COSA 2024/25 COSA 3,000 sq/ft w disc 3,000 sq/ft w disc Rate Revenue 2,672,234 3,272,790 600,556 22.5% Max ERU's 25 50 25 Equivalent ERU 13,165 14,329 1,164 8.8% Rates/year 202.98 228.40 25.42 12.5% Residential 7,129.00 204.06 229.59 25.53 12.5% 25%Disc 57.00 132.64 149.23 16.59 12.5% 35% Disc 35.00 153.05 172.19 19.14 12.5% Commercial 6,927.45 203.03 228.67 25.64 12.6% Fed Non Taxable 180.61 193.55 224.10 30.55 15.8% 14,329.06 Equivalent ERU's $Change % Change STORMWATER UTILITY October 17, 2023 F - 40 Low Consumption - Lowest 20% Approx. 1,700 customer Consumption Base/Tiered Rate Consumption Charges Total Monthly Charges Base/Tiered Rate Consumption Charges Total Monthly Charges Difference $ Difference % Electric 382 29.17 25.20 54.37 34.41 23.42 57.83 3.46 6.4% Water 141 40.86 3.55 44.41 40.86 3.55 44.41 - 0.0% Wastewater 141 34.96 6.92 41.88 34.96 6.92 41.88 - 0.0% CSO 141 13.92 2.17 16.09 13.92 2.17 16.09 - 0.0% Solid Waste Collections EOW 26.74 - 26.74 31.175 - 31.18 4.44 16.6% Yard Waste Container Bi-Weekly 8.875 - 8.88 10.165 - 10.17 1.29 14.5% Medic I 12.37 - 12.37 12.37 - 12.37 - 0.0% 204.74 213.93 9.18 4.5%4.5% Approx. 5,200 customer Consumption Base/Tiered Rate Consumption Charges Total Monthly Charges Base/Tiered Rate Consumption Charges Total Monthly Charges Difference $ Difference % Electric 1277 29.17 84.23 113.40 34.41 78.28 112.69 (0.71) -0.6% Water 730 40.86 18.40 59.26 40.86 18.40 59.26 - 0.0% Wastewater 730 34.96 35.84 70.80 34.96 35.84 70.80 - 0.0% CSO 730 13.92 11.24 25.16 13.92 11.24 25.16 - 0.0% Solid Waste Collections Weekly 39.97 - 39.97 43.375 - 43.38 3.41 8.5% Yard Waste Container Bi-Weekly 8.875 - 8.88 10.165 - 10.17 1.29 14.5% Medic I 12.37 - 12.37 12.37 - 12.37 - 0.0% 329.84 333.83 3.98 1.2%1.2% High Consumption - top 20% Approx. 1,800 customer Consumption Base/Tiered Rate Consumption Charges Total Monthly Charges Base/Tiered Rate Consumption Charges Total Monthly Charges Difference $ Difference % Electric 2664 29.17 175.72 204.89 34.41 163.30 197.71 (7.17) -3.5% Water 4420 40.86 296.67 337.53 40.86 296.67 337.53 - 0.0% Wastewater 4420 34.96 217.02 251.98 34.96 217.02 251.98 - 0.0% CSO 4420 13.92 68.07 81.99 13.92 68.07 81.99 - 0.0% Solid Waste Collections Weekly 39.97 - 39.97 43.375 - 43.38 3.41 8.5% Yard Waste Container Bi-Weekly 8.875 - 8.88 10.165 - 10.17 1.29 14.5% Medic I 12.37 - 12.37 12.37 - 12.37 - 0.0% 937.60 935.12 (2.48) -0.3%-0.3% Elec range 178/mo to 3529/mo. Water range 144/mo to 1704/mo Consumption Base/Tiered Rate Consumption Charges Total Monthly Charges Base/Tiered Rate Consumption Charges Total Monthly Charges Difference $ Difference % Electric 845 18.95 36.23 55.18 22.35 33.68 56.03 0.85 1.5% Water 875 26.56 14.72 41.28 26.56 14.72 41.28 - 0.0% Wastewater 875 22.72 27.96 50.68 22.72 27.96 50.68 - 0.0% CSO 875 8.89 8.66 17.55 8.89 8.66 17.55 - 0.0% Solid Waste Collections EOW 17.38 - 17.38 20.270 - 20.27 2.89 16.6% Yard Waste Container Bi-Weekly 8.875 - 8.88 10.165 - 10.17 1.29 14.5% Medic I 12.37 - 12.37 12.37 - 12.37 - 0.0% 203.31 208.34 5.03 2.5%2.5% Elec range 166/mo to 2383/mo. Water range 165/mo to 3335/mo Consumption Base/Tiered Rate Consumption Charges Total Monthly Charges Base/Tiered Rate Consumption Charges Total Monthly Charges Difference $ Difference % Electric 1101 21.87 54.48 76.35 25.79 50.63 76.42 0.08 0.1% Water 756 30.64 14.67 45.31 30.64 14.67 45.31 - 0.0% Wastewater 756 26.22 27.86 54.08 26.22 27.86 54.08 - 0.0% CSO 756 10.26 8.62 18.88 10.26 8.62 18.88 - 0.0% Solid Waste Collections EOW 20.05 - 20.05 23.390 - 23.39 3.34 16.7% Yard Waste Container Bi-Weekly 8.875 - 8.88 10.165 - 10.17 1.29 14.5% Medic I 12.37 - 12.37 12.37 - 12.37 - 0.0% 235.91 240.62 4.71 2.0% 2022 - 2023 Rates as compared to the Proposed 2024 - 2025 Rates Residential Customers 2022-23 2024-25 2022-23 2024-25 2022-23 2024-25 Medium Consumption 35% Med - middle 65% 25% Med - middle 75% 2022-23 2024-25 2022-23 2024-25 October 17, 2023 F - 41 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, amending portions of the City of Port Angeles’ Utility Rate Schedule. WHEREAS, Port Angeles Municipal Code section 1.25.010 states that except when otherwise stated, any fee or charge due or referenced in the PAMC will be set forth in the City's fee and rate schedule; and WHEREAS, a cost of services analysis (COSA) serves as a guide for budgeting and controlling the financial parameters of the various City programs and services funded in said budget; and WHEREAS, a COSA was performed for the utility rates by the City’s Cost and Capital Accountant; and WHEREAS, it is in the best interest of City government to periodically update and revise its Utility Rate Schedule to ensure the financial resources to support effective and efficient delivery of utility services; and WHEREAS, the attached amendments to the City’s Utility Rate Schedule are comparable to the fees charged by similar communities and are appropriate to ensure continuing delivery of utility services, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles, Washington, that the City of Port Angeles Utility Rate Schedule adopted September 5, 2023, is hereby amended in its entirety and superseded, effective January 1, 2024, by the City of Port Angeles Utility Rate Schedule shown on the attached Exhibit A.; and That the City Clerk and Finance Director, and their designees, are authorized and directed to make such organizational, structuring, and formatting changes to the City of Port Angeles Utility Rate Schedule as are appropriate to improve the consistency and ease-of-use of the Utility Rate Schedule. PASSED by the City Council of the City of Port Angeles at a regular meeting of said October 17, 2023 F - 42 Council held on the 17th day of October 2023. _______________________________ Kate Dexter, Mayor ATTEST: _______________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _______________________________ William E. Bloor, City Attorney October 17, 2023 F - 43 Attachment A CITY OF PORT ANGELES UTILITY RATE SCHEDULE AND OTHER RELATED FEES Effective ___January 1____, 2024 Resolution No. _________ October 17, 2023 F - 44 i Contents Electric ......................................................................................................................................................... 1 Schedule R-03—Residential service ................................................................................................... 1 Schedule GS-03—General service ..................................................................................................... 1 Schedule GD-03—General service demand ...................................................................................... 2 Schedule NP-03—Nonprofit ................................................................................................................. 3 Schedule GD-04—General service demand—Primary metered .................................................... 4 Schedule PS-03—Primary service—Customer owned .................................................................... 4 Schedule PS-04—Primary service—City owned .............................................................................. 5 Schedule IT-11—Industrial transmission ............................................................................................ 5 Schedule L-03—Lighting ....................................................................................................................... 6 Schedule MW-03—Municipal water pumping .................................................................................... 6 Water ............................................................................................................................................................ 7 Residential ............................................................................................................................................... 7 Discount rate ........................................................................................................................................... 8 Commercial ............................................................................................................................................. 8 Temporary service and fire hydrant water use .................................................................................. 9 Municipal .................................................................................................................................................. 9 Non-taxable Federal ............................................................................................................................ 10 Industrial usage rate—Within City ..................................................................................................... 10 Water service rate for user outside City limits ................................................................................. 11 Irrigation rate ......................................................................................................................................... 11 Resale rate ............................................................................................................................................ 11 Solid Waste ............................................................................................................................................... 12 Schedule R-01—Residential weekly service ................................................................................... 12 Schedule R-02—Residential every other week service ................................................................. 13 Schedule R-03—Residential yard waste service ............................................................................ 14 Schedule R-04—Residential temporary service .............................................................................. 15 Schedule C-01—Commercial 90-gallon service .............................................................................. 15 Schedule C-02—Commercial, Municipal and Federal 300-gallon service .................................. 17 Schedule C-03—Commercial recycling service .............................................................................. 18 Schedule C-04—Commercial temporary service ............................................................................ 18 Schedule I-03—Industrial temporary service ................................................................................... 19 October 17, 2023 F - 45 ii Other recycling, yard waste, and cardboard recycling requirements ........................................... 19 Solid Waste Processing Facility Rates ................................................................................................. 20 Collection entities ................................................................................................................................. 20 Self-haulers ........................................................................................................................................... 20 Class A compost at the transfer station ............................................................................................ 23 Stormwater Utility Rates .......................................................................................................................... 24 Annual Rates......................................................................................................................................... 24 Stormwater rebates .............................................................................................................................. 24 Wastewater rates ..................................................................................................................................... 25 Single residential unit monthly rate.................................................................................................... 25 Commercial and industrial .................................................................................................................. 26 Municipal ................................................................................................................................................ 26 Non-taxable Federal ............................................................................................................................ 27 Commercial and industrial equivalent plumbing fixture rate ......................................................... 28 Rate for customers outside City limits ............................................................................................... 28 Ambulance Service and Medic I Public Utility ...................................................................................... 29 Base Rates and Fees .......................................................................................................................... 29 Medicaid adjustment ............................................................................................................................ 30 October 17, 2023 F - 46 1 Electric * Please note that rates adopted on September 5, 2023 inadvertently contained rates from previously approved years. This document shows the most current rates approved by City Council. An * symbolizes that the rate has been corrected. Schedule R-03—Residential service non-discounted base charge…...........................................................................$29.17* 34.41/month non-discounted energy charge….......................................................................$0.06596* 0.06130/kWh 25% discount base charge…...............................................................................$21.87* 25.79/month 25% discount energy charge…...........................................................................$0.04948* 0.04599/kWh 35% discount base charge…...............................................................................$18.95* 22.35/month 35% discount energy charge…...........................................................................$0.04288* 0.03986/kWh Schedule GS-03—General service Base charge per month: Single phase..............................................................................................................$36.45* 42.51 Three phase..............................................................................................................$83.31* 94.09 Municipal traffic signal...........................................................................................$326.06* 350.52 Municipal street light..............................................................................................$234.81* 252.42 Municipal emergency management system....................................................$49.55* 53.27 October 17, 2023 F - 47 2 City's unmetered security camera system..............................................................$5.15* 5.54 8 5.54 Municipal single phase............................................................................................$35.02* 40.10 Municipal three phase.............................................................................................$80.19* 88.79 Federal single phase.................................................................................................$36.07* 42.34 Federal three phase..................................................................................................$82.43* 91.75 Energy usage charge per kWh, per the list below: Single phase..........................................................................................................$0.06095*. 0.05782 Three phase...........................................................................................................$0.06343* 0.05934 Municipal single phase.........................................................................................$0.06639* 0.06229 Municipal three phase..........................................................................................$0.07748* 0.07055 Municipal street light and traffic signals.............................................................$0.06370* 0.06179 Federal single phase.............................................................................................$0.06040* 0.05706 Federal three phase..............................................................................................$0.06230* 0.05838 Schedule GD-03—General service demand Base charge per month: Single phase...............................................................................................................$75.56* 87.94 October 17, 2023 F - 48 3 Three phase.............................................................................................................$151.93* 161.41 Municipal single phase..............................................................................................$80.62* 95.10 Municipal three phase............................................................................................$151.07* 160.05 Federal single phase..................................................................................................$74.78* 70.71 Federal three phase................................................................................................$150.34* 161.89 Energy usage charge per kWh per the list below: Single phase.............................................................................................................$0.05257* 0.05198 Three phase...........................................................................................................$0.05212* 0.05166 Municipal single phase........................................................................................$0.05536* 0.05467 Municipal three phase.........................................................................................$0.05180* 0.05137 Federal single phase............................................................................................$0.05227* 0.05186 Federal three phase.............................................................................................$0.05140* 0.05098 Billing demand per kVA: Demand usage charge............................................................................................. $4.462 Schedule NP-03—Nonprofit Base charge per month: Single phase..............................................................................................................$34.21* 39.59 October 17, 2023 F - 49 4 Three phase...............................................................................................................$75.99* 83.97 Energy usage charge per kWh: Single phase...............................................................................................................$0.05486* 0.05370 Three phase.............................................................................................................$0.05589* 0.05417 Schedule GD-04—General service demand—Primary metered Base charge per month: Single phase..............................................................................................................$91.02* 109.22 Three phase.............................................................................................................$243.51* 292.21 Energy usage charge per kWh………………………………………………………………… $0.0495* 0.04802 Billing demand per kVA: Demand usage charge………………………………………………………………………………….. $4.462 Schedule PS-03—Primary service—Customer owned Base charge per month…………………………………………………………………………………… $518.75* 583.59 Energy usage charge per kWh: All billings between June 1 and August 31………………………………….………… $0.0351* 0.03475 All billings between September 1 and May 31…………….……………… …….. $0.0574* 0.05683 Billing demand per kVA of billing demand October 17, 2023 F - 50 5 Demand usage charge…………………………………………………...…………………………... $4.462 Federal rates: Base charge per month……………………………………………………………………… . $502.39* 565.19 Energy usage charge per kWh…………………………………………………………… $0.04912* 0.04765 Billing demand………………………………………………………………...…………………………... $4.462 Schedule PS-04—Primary service—City owned Base charge per month…………………………………………………………………………………… $518.75* 583.59 Energy usage charge per kWh: All billings between June 1 and August 31……………………………………………$0.0351* 0.03475 All billings between September 1 and May 31……………………………………… $0.0574* 0.05683 Billing demand per kVA: Demand usage charge………………………………………………………………………………... $4.462 Federal rates: Base charge per month…………………………………………………………………………… $502.39* 565.19 Energy usage charge per kWh………………………………………………………… $0.04912* 0.04765 Schedule IT-11—Industrial transmission Customer Charge….............................................................................per PAMC 13.12.025(H)(5)(c) Demand charges for service…..........................................................per PAMC 13.12.025(H)(5)(d) Load shaping charges and credits….................................................per PAMC 13.12.025(H)(5)(e) Basic charge…............................................................................................................$4,700/month October 17, 2023 F - 51 6 IT network services charge…................................................................................$300.00/month1 Transmission charges….......................................................monthly wholesale cost to the City2 Other fees and taxes ….................................................................per PAMC 13.12.025(H)(5)(f)-(g) Schedule L-03—Lighting3 Lighting owned by the Public Works and Utilities Department: Forty watts/4,100 lumens or less………………………………………………………………………….. $12.43 More than 40 watts/4,100 lumens, but 70 watts/7,500 lumens or less………………… $17.94 More than 70 watts/7,500 lumens, but 110 watts/12,500 lumens or less …………….. $19.96 More than 110 watts/12,500 lumens……………………………………………………………………. $23.16 Existing lighting which remains owned by the customer: Forty watts/4,100 lumens or less……………………………………………………………………………. $9.94 More than 40 watts/4,100 lumens, but 70 watts/7,500 lumens or less………………….. $14.37 More than 70 watts/7,500 lumens, but 110 watts/12,500 lumens or less……………… $15.95 More than 110 watts/12,500 lumens…………………………………………………………………….. $18.50 Schedule MW-03—Municipal water pumping Basic charge per month…………………………………………………………………………………. $81.24* 87.67 Energy usage charge per kWh between June 1 and August 31 High load hours………………………………………..…………………………………………… $0.0342* 0.03386 Low load hours……………………………………………………………………………………… $0.0181 0.01792 Energy usage charge per kWh between September 1 and May 31 High load hours………………………………………..…………………………………………… $0.0578 0.05722 1 Including telecommunications tax. 2 Based on the metered energy and demand associated with providing service . 3 Monthly charges. October 17, 2023 F - 52 7 Low load hours……………………………………………………………………………………… $0.0277 0.02742 Billing demand: Heavy load hours…………………………………………… based on the maximum hour of kVA All other months and hours……………………………………………………………..……… $4.02* 4.02/kVA Water * Please note that rates adopted on September 5, 2023 inadvertently contained rates from previously approved years. This document shows the most current rates approved by City Council. An * symbolizes that the rate has been corrected. Residential Monthly residential flat rate…............................................................................................... $105.25* Monthly non-discounted residential metered rate—Within City Service Size Base rate with 5/8-inch meter $40.86* with 3/4-inch meter $40.86* 1-inch meter $40.86* 1-1/2-inch meter $40.86* 2-inch meter $40.86* Metered consumption for up to 1,000 cubic feet………………… $2.521*/100 cubic feet consumed Additional consumption up to 1,500 cubic feet………………….. $3.186*/100 cubic feet consumed Additional consumption beyond 1,500 cubic feet………………. $3.841*/100 cubic feet consumed October 17, 2023 F - 53 8 Discount rate Discount amount Monthly Rate 25% Discount $30.64* 35% Discount $26.56* 25% discount metered consumption per cubic feet…..............$1.522/100 cubic feet consumed 35% discount metered consumption per cubic feet….......... ..$1.319/100 cubic feet consumed Commercial Service Size Monthly Rate with 5/8-inch meter $45.46* with 3/4-inch meter $45.46* 1-inch meter $77.99* 1-1/2-inch meter $132.21* 2-inch meter $197.27* 3-inch meter $370.76* 4-inch meter $565.94* 6-inch meter $1,108.09* 8-inch or 10-inch meter $1,758.68* Metered consumption charge …...........................$2.596*/100 cubic feet consumed October 17, 2023 F - 54 9 Temporary service and fire hydrant water use Service Size Monthly Rate with 5/8-inch meter $41.91 with 3/4-inch meter $41.91 1-inch meter $72.84 1-1/2-inch meter $124.40 2-inch meter $186.27 3-inch meter $351.26 4-inch meter $536.88 6-inch meter $1,052.47 8-inch or 10-inch meter $1,671.18 Metered consumption charge …...........................$2.0350/100 cubic feet consumed Municipal Service Size Monthly Rate with 5/8-inch meter $43.41* with 3/4-inch meter $43.41* 1-inch meter $74.48* 1-1/2-inch meter $126.25* 2-inch meter $188.38* October 17, 2023 F - 55 10 3-inch meter $354.05* 4-inch meter $540.43* Metered consumption charge.................................................$2.479*/100 cubic feet consumed Non-taxable Federal Service Size Monthly rate with 5/8-inch meter $42.19* with 3/4-inch meter $42.19* 1-inch meter $72.37* 1-1/2-inch meter $122.68* 2-inch meter $183.05* 3-inch meter $344.04* 4-inch meter $525.15* 6-inch meter $1,028.24* 8-inch meter $1,631.94* Metered consumption charge…………………………………………... $2.409*/100 cubic feet consumed Industrial usage rate—Within City Metered consumption…............................................................ $2.364*/100 cubic feet consumed October 17, 2023 F - 56 11 Water service rate for user outside City limits 150 percent of the schedule for rates and charges Irrigation rate Service Size Rate with 5/8-inch meter $37.08* with 3/4-inch meter service $37.08* 1-inch meter $68.15* 1-1/2-inch meter $119.92* 2-inch meter $182.05* 3-inch meter $347.72* 4-inch meter $534.10* Metered consumption………………………………………………………$2.479*/100 cubic feet consumed Resale rate4 Monthly and usage metered rates………………………………………………..see applicable rates above Water consumption surcharge………………………….. $0.0052/gallon in excess of 100,000 gallons 4 Any fees charged by the customer to the subsequent purchaser are subject to the approval of the Director. October 17, 2023 F - 57 12 Solid Waste * Please note that rates adopted on September 5, 2023 inadvertently contained rates from previously approved years. This document shows the most current rates approved by City Council. An * symbolizes that the rate has been corrected. Service Rate/Fee Schedule R-01—Residential weekly service 90-gallon refuse container - Standard rate $39.97 43.375/month 90-gallon refuse container - 25% Discount $30.235 32.81/month 90-gallon refuse container - 35% Discount $26.205 28.435/month Additional refuse container collection $15/occurrence upon request 96-gallon recycling container/bi- weekly collection No charge Change from Schedule R-01— Residential Weekly Service to Schedule R-02—Residential Every- Other-Week Service by same person at the same location $30/per occurrence Requests a recycling container where the recycling service has been voluntarily discontinued or $30/per occurrence October 17, 2023 F - 58 13 Service Rate/Fee terminated in accordance with PAMC 13.54.050.H by same person at the same location Resume recycling service if the same person at the same service location voluntarily terminates water, wastewater, garbage collection, and recycling services, but electric service is maintained No charge Schedule R-02—Residential every other week service5 90-gallon refuse container - Standard rate $26.74 31.175/month 90-gallon refuse container - 25% Discount $20.05 23.39/month 90-gallon refuse container - 35% Discount $17.38 20.27/month Additional refuse container collection $15/occurrence upon request 96-gallon recycling container/bi- weekly collection No charge Change from Schedule R-02— Residential Every Other Week Service to Schedule R-01—Residential $30/per occurrence 5 Minimum rates for any single dwelling or multiple dwelling, except as allowed by PAMC 13.20 October 17, 2023 F - 59 14 Service Rate/Fee Weekly Service by same person at the same location Requests a recycling container where the recycling service has been voluntarily discontinued or terminated in accordance with PAMC 13.54.050.H by same person at the same location6 $30/per occurrence Resume recycling service if the same person at the same service location voluntarily terminates water, wastewater, garbage collection, and recycling services, but electric service is maintained7 No charge Schedule R-03—Residential yard waste service 96-gallon yard waste container8 $8.875 10.165/month/container Requests by same customer at the same service location for yard waste service where the yard waste service has been terminated $30/occurrence 6 Does not apply to any changes or requests made during the two weeks after the effective date of any amendments to the rates under Schedule R -01 or Schedule R-02 7 Does not apply to any changes or requests made during the two weeks after the effective date of any amendments to the rates under Schedule R -01 or Schedule R-02 8 one collection of yard waste every other week during the months of March through November and once per month during the months of December through February October 17, 2023 F - 60 15 Service Rate/Fee Each additional yard waste container if the additional container is discontinued by the same customer at the same service location within a period of 120 days $30/occurrence Resume yard waste service if the same person at the same service location voluntarily terminates water, wastewater, garbage collection, and yard waste services, but where electric service is maintained No charge Schedule R-04—Residential temporary service9 90-gallon or 300-gallon temporary refuse container delivery $30/occurrence 90-gallon temporary refuse container collection $8.00/occurrence 300-gallon temporary refuse container collection $23.25/occurrence Schedule C-01—Commercial 90-gallon service Commercial service classification: 90- gallon refuse container per week and $37.88 40.81/month 9 Requests to deliver, remove and collect a temporary refuse container must be made at least 24 hours in advance October 17, 2023 F - 61 16 Service Rate/Fee semi-weekly collection of a cardboard recycling container Commercial service classification: Additional 90-gallon refuse container per week and additional weekly collection refuse container $37.88 40.81/month Municipal service classification: 90- gallon refuse container per week and semi-weekly collection of a cardboard recycling container $34.78 38.205/month Municipal service classification: Additional 90-gallon refuse container per week and additional weekly collection refuse container $34.78 38.205/month Federal government classification: 90- gallon refuse container per week and semi-weekly collection of a cardboard recycling container $34.37 37.029/month Federal government classification: Additional 90-gallon refuse container per week and additional weekly collection refuse container $34.37 37.029/month October 17, 2023 F - 62 17 Service Rate/Fee Schedule C-02—Commercial, Municipal and Federal 300-gallon service10 Commercial service classification: 300-gallon refuse container per week and semi-weekly collection of a cardboard recycling container $97.61 111.605/month Commercial service classification: Additional 300-gallon refuse container per week and additional weekly collection refuse container $97.61 111.605/month Municipal service classification: 300- gallon refuse container per week and semi-weekly collection of a cardboard recycling container $92.775 105.63/month Municipal service classification: Additional 300-gallon refuse container per week and additional weekly collection refuse container $92.775 105.63/month Federal government classification: 300-gallon refuse container per week $91.69 107.595/month 10 May be shared by up to five persons upon City approval. Rates for each person will be determined by the City based on each person's waste volume and/or weight and Schedule C-02—Commercial 300- gallon service, but will be no less than the rate for Schedule C-01—Commercial 90-gallon service. The rate for restricted use containers required by the City will be assigned based on each commercial dwelling's waste volume and/or weight and Schedule C-02—Commercial 300-gallon service, but will be no less than the rate for Schedule C-01—Commercial 90-gallon service. October 17, 2023 F - 63 18 Service Rate/Fee and semi-weekly collection of a cardboard recycling container Federal government classification: Additional 300-gallon refuse container per week and additional weekly collection refuse container $91.69 107.595/month Schedule C-03—Commercial recycling service Commercial recycling service in addition to semi-weekly collection of cardboard – one recycling container per week $15.705 40.49/month Commercial recycling service in addition to semi-weekly collection of cardboard – each additional recycling container per week $15.705 40.49/month Schedule C-04—Commercial temporary service 90-gallon refuse container $6.00 8.00/collection 300-gallon refuse container $21.00/collection Temporary 90- or 300-gallon refuse container delivery $30.00 October 17, 2023 F - 64 19 Service Rate/Fee Schedule I-03—Industrial temporary service 90-gallon refuse container $6.00 8.00/collection 300-gallon refuse container $21.00/collection Temporary 90- or 300-gallon refuse container delivery $30.00 Other recycling, yard waste, and cardboard recycling requirements Semi-weekly collection of a cardboard recycling container for a commercial building or industrial facility that does not receive solid waste collection service $15.84 17.06/month October 17, 2023 F - 65 20 Solid Waste Processing Facility Rates Type Rate 11 Surcharge, if appliable Total Collection entities Municipal solid waste (ton) $119.48 169.91 $25.51 $144.99 195.42 Clean yard waste (ton) $31.55 196.06 $196.06 Biosolids (ton) $119.69 169.91 $169.91 Self-haulers12 Non-taxable Federal agencies – Municipal solid waste (ton)13 $155.81 203.64 $29.62 $185.43 233.26 All others (non- Federal agencies) – Municipal solid waste (ton)14 $162.99 213.04 $30.99 $193.98 244.03 Non-taxable Federal agencies - Clean yard waste (ton)15 $48.93 242.34 $48.93 242.34 11 Does not include Washington State solid waste collection tax 12 Rate may be waived or reduced by up to 50% per Chapter 13.57 PAMC. 13 $10.00 minimum fee 14 $10.00 minimum fee 15 $5.00 minimum fee. October 17, 2023 F - 66 21 All others (non- Federal agencies) - Clean yard waste (ton)16 $51.19 253.52 $51.19 253.52 Unsecured load $10.00 Recyclable materials deposited into recycling drop-off facility No Charge Acceptable household hazardous waste received at the transfer station No Charge Acceptable moderate-risk waste received at the moderate-risk waste facility from residents covered under ILA No Charge Tires (per ton) $184.48 244.03 $184.48 244.03 Asbestos (per ton) $411.02 449.89 $411.02 449.89 Metal & White Goods (per ton) $78.40 117.40 $78.40 117.40 Environmental Fee (per unit) $25.82 39.41 $25.82 39.41 16 $5.00 minimum fee. October 17, 2023 F - 67 22 Self Haul— Contaminated Soils (per ton) $218.52 492.93 $218.52 492.93 Non-taxable Federal agencies - Tires (per ton) $176.35 233.27 $176.35 233.27 Non-taxable Federal agencies-— Asbestos (per ton) $392.90 430.05 $392.90 430.05 Non-taxable Federal agencies —Metal & White Goods (per ton) $74.94 112.22 $74.94 112.22 Non-taxable Federal agencies – Environmental Fee (per unit) $24.68 37.44 $24.68 37.44 Non-taxable Federal agencies — Contaminated Soils (per ton) $208.88 471.19 $208.88 471.19 Charity municipal solid waste (ton)17 $77.26 101.40 $15.50 $92.76 116.90 Municipal solid waste (ton) – Blue Mountain Drop-Box $225.90 291.91 $30.99 $256.89 322.90 Non-taxable Federal agencies - Municipal solid waste (ton) – Blue Mountain Drop-Box $224.88 295.17 $30.85 $255.73 325.92 17 $10.00 minimum fee. October 17, 2023 F - 68 23 Recyclable materials – Blue Mountain Drop-Box No Charge Acceptable household hazardous waste – Blue Mountain Drop-Box No Charge Class A compost at the transfer station Category Quantity Cubic Yards Price Per Cubic Yard18 Any Customer 1—3 $20.00 Any Customer 4—49 $17.00 Any Customer 50—99 $16.00 Any Customer 100—299 $15.00 Any Customer 300 or more $14.00 Schools, Non-profit, or Government Agencies four or more $15.00 18 Washington State sales tax will be added to the prices listed above. October 17, 2023 F - 69 24 Stormwater Utility Rates19 * Please note that rates adopted on September 5, 2023 inadvertently contained rates from previously approved years. This document shows the most current rates approved by City Council. An * symbolizes that the rate has been corrected. Annual Rates Single-family and duplex residential property (non-discounted)……………………… $204.06* 229.59 Single-family and duplex residential property (25% discount)………………………… $153.05* 172.19 Single-family and duplex residential property (35% discount)…………………….…… $132.64* 149.23 Commercial/multiple property……………….. $203.03* 228.67x (total impervious area / 3,000 sf)20 Non-taxable federal property………..……….. $193.55* 224.10x (total impervious area / 3,000 sf)21 Stormwater rebates Permeable pavement ………………………..$1.00/sf towards materials, up to $1,000.00 max rebate per household/business Compost amended soils………………….voucher for 10 cubic yards of Garden Glory compost Rain gardens…………….. rebate for materials, up to $1,000.00 max per household/business 19 City streets, State highways, private streets with storm and surface facilities in place meeting City standards, and other public or private owned properties or portions thereof having their own NPDES permitted storm and surface water runoff facilities whi ch do not discharge to City facilities are exempt from the monthly charges set forth above. 20 Minimum annual fee $228.67* 228.67; maximum annual fee not more than 25* 50x min. rate. 21 Minimum annual fee $224.10* 224.10; maximum annual fee not more than 25* 50x min. rate. October 17, 2023 F - 70 25 Wastewater rates22 * Please note that rates adopted on September 5, 2023 inadvertently contained rates from previously approved years. This document shows the most current rates approved by City Council. An * symbolizes that the rate has been corrected. Single residential unit monthly rate Non-Discounted Rate Base Rate CSO Rate Total With 5/8-inch meter $34.96* $13.92 $48.88* With 3/4-inch meter $43.98* $13.92 $57.90* With 1-inch meter $62.02* $13.92 $75.94* With 1-1/2-inch meter $107.12* $13.92 $121.04* Discounted Rate Base Rate CSO Rate Total 25% Discount $26.22* $10.26 $36.48* 35% Discount $22.72* $8.89 $31.61* Metered Consumption/100 cubic foot, regardless of meter size Wastewater usage CSO usage Total usage Residential non-discount $4.910* $1.540* $6.450* Residential 25% discount $3.685* $1.140* $4.825* Residential 35% discount $3.195* $0.990* $4.185* 22 Does not apply when exempt by Chapter 13.61 PAMC or to a connection to City water system for agricultural and irrigation purposes in accordance with Chapter 13.44 PAMC. October 17, 2023 F - 71 26 Commercial and industrial Rate by meter size Base Rate CSO Rate Total With 5/8-inch meter $34.96* $13.68 $48.64* With 3/4-inch meter $43.98* $13.68 $57.66* With 1-inch meter $62.02* $13.68 $75.70* With 1 1/2-inch meter $107.13* $13.68 $120.81* With 2-inch meter $161.25* $13.68 $174.93* With 3-inch meter $305.59* $13.68 $319.26* With 4-inch meter $467.96* $13.68 $481.64* With 6-inch meter $919.00* $13.68 $932.68* With 8-inch meter $1,460.25* $13.68 $1,473.93* Metered Consumption/100 cubic foot, regardless of meter size Base Rate CSO Rate Total Consumption rate per 100 cubic feet $4.910* $1.520 $6.430* Municipal Rate by meter size Base Rate CSO Rate Total October 17, 2023 F - 72 27 With 5/8-inch meter $33.84* $13.68 $47.52* With 3/4-inch meter $42.57* $13.68 $56.25* With 1-inch meter $60.03* $13.68 $73.71* With 1 1/2-inch meter $103.69* $13.68 $117.36* With 2-inch meter $156.07* $13.68 $169.75* With 3-inch meter $295.77* $13.68 $309.45* With 4-inch meter $452.93* $13.68 $466.61* Metered Consumption/100 cubic foot, regardless of meter size Base Rate CSO Rate Total Consumption rate per 100 cubic feet $4.750* $1.520* $6.770* Non-taxable Federal Rate by meter size Base Rate CSO Rate Total With 5/8-inch meter $31.69* $13.00 $44.69* With 3/4-inch meter $39.87* $13.00 $52.87* With 1-inch meter $56.22* $13.00 $69.22* With 1-1/2-inch meter $97.11* $13.00 $110.11* With 2-inch meter $146.17* $13.00 $159.17* With 3-inch meter $277.00* $13.00 $290.00* October 17, 2023 F - 73 28 With 4-inch meter $424.19* $13.00 $437.19* With 6-inch meter $833.04* $13.00 $846.04* With 8-inch meter $1,323.66* $13.00 $1,336.66* Metered Consumption/100 cubic foot, regardless of meter size Base Rate CSO Rate Total Consumption rate per 100 cubic feet $4.455* 1.420* $5.875* Commercial and industrial equivalent plumbing fixture rate 23 Taxable Rate Non-Taxable Rate Charge per fixture24 $8.25* $7.60* CSO $2.61* $2.48* Total Rate per fixture $10.87* $10.08* Rate for customers outside City limits25 150 percent of the schedule for the above rates and charges 23 Applies only to customers whose application to be charged as provided in this section was granted on or before December 31, 2019. 24 Based on equivalent plumbing fixture unit table, adopted from the United States of America Standards Institute National Plumbing Code, USASI, A40.8-1955. 25 Does not apply to wholesale contracts to serve customers outside the City limits and customers in the unincorporated EUGA. October 17, 2023 F - 74 29 Ambulance Service and Medic I Public Utility * Please note that rates adopted on September 5, 2023 inadvertently contained rates from previously approved years. This document shows the most current rates approved by City Council. An * symbolizes that the rate has been corrected. Base Rates and Fees User Classification Rate Residential $148.45* per year, per unit Assisted living facilities* $51,243.79* per year, per classification 24-Hour nursing facilities* $5,725.65* per year, per classification Group homes* $678.24* per year, per classification Jail facilities* $4,390.80* per year, per unit Schools* $11,241.60* per year, per classification Commercial/Business $150.16* per year, per unit Apartments/Housing Authority $22,139.04* per year, per classification City public areas/Municipal $94,038.16 per year, per classification * Rates for individual facilities do not include allowable exemptions and vary based upon their percentage of use within that classification. For individual facility rates, with allowable exemptions, see table under Medicaid Adjustment section. October 17, 2023 F - 75 30 Medicaid adjustment User Classification Facility Proposed Annual Fee 24-Hour Nursing Crestwood $ 4,627.31* Group Homes Serenity House $ 258.27* Clallam Hostelries $ 129.93* 2 nd Street House $ 134.50* Assisted Living Laurel Place $11,071.87* St. Andrews Place $5,133.65* Park View Villa $24,006.25* Schools Lincoln $ 177.38* Franklin $ 392.41* Hamilton $ 704.22* Jefferson $ 811.75* Peninsula College $ 3,680.78* PAHS $ 2,748.91* Queen of Angels $ 693.51* Stevens $ 1,985.51* October 17, 2023 F - 76 31 Jail Facilities Adult and juvenile $ 4,390.80* * High demand user classifications that do not qualify for an exemption cannot have a per- unit fee less than that of the commercial/business classification. Apartment Address Annual Fee Tempest 112 North Albert $ 1,279.04* Gerald Austin Apartments 1305 East 1st $ 2,488.12* Bayview Apartments 306 West 1st $ 1,182.47* 8 th Street Apartments 615 West 8th $ 840.48* Morning Glory 529 East 1 st $ 859.73* Rozelle 212 West 3rd $ 964.41* Jean Tyson 405 East Front $ 371.21* Uptown 120 South Laurel $ 588.24* Housing Authority 1 323 East 2nd $ 6,681.03* Housing Authority 2 401 East 5th $ 3,818.12* Maloney Heights 2311 West 8th $ 2,867.04* October 17, 2023 F - 77 Date: October 17, 2023 To: City Council From: Nathan West, City Manager Sarina Carrizosa, Finance Director Subject: Public Hearing on the 2024 Budget Revenue Sources Background / Analysis: In accordance with State law, the 2024 City Manager Recommended Budget was filed with the City Clerk on October 6, 2023. In addition, a work session on the 2024 City Manager Recommended Budget will be held on October 24th, during which the City Manager, Finance Director, Budget Officer and City Staff will review proposed revenues and expenditures for the City. To help guide City Staff in the preparation of the 2024 City Manager Recommended Budget Council has provided clear direction to staff through strategic planning and adopted policies. Staff focused on continued alignment with City priorities to strengthen the foundation of services and programs and and attainment of a more sustainable future. To accomplish these goals analysis of City revenue is necessary. This is reflected in several areas in the 2024 Proposed Budget, including a 0.1% increase to the Transportation Benefit District tax, updates to the City’s fee schedule and review of the cost-of-service analysis for the Electric, Solid Waste and Stormwater utilities in line with the City’s rate setting schedule. The 2024 Budget was built on a conservative approach to accommodate City policies as well as the uncertainty of potential negative economic trends while balancing affordability within the Port Angeles community. Review of the City’s tax revenue sources, as well as the City’s other revenue sources, indicated that the near- term revenue outlook for the City remains strong and, in some areas, has exceeded historical trends. All City revenue will be discussed in further detail during the presentation prior to the Public Hearing. Information is also available in the Preliminary Budget document posted to the City’s website. Summary: State law (RCW 84.55.120) requires that the City hold a public hearing to gain public input on revenue sources for the next fiscal year (2024) budget. The presentation to Council includes all revenue sources, including property tax, for the City’s General Fund, as well as providing information regarding revenue sources for all other funds within the 2024 City Manager Recommended Budget. The 2024 City Manager Recommended Budget will be presented to Council at a Work Session on October 24th. The budget is available for examination on the City’ s website located at https://wa- portangeles.civicplus.com/DocumentCenter/View/13606/2024-Preliminary-Budget-PDF or upon request at the City Manager’s Office. Funding: This presentation will provide Council and the public with detailed revenue information proposed for the 2024 City Manager Recommended Budget. No expenditures are associated with the Public Hearing. Recommendation: It is recommended that the City Council should: 1. Open the Public Hearing on 2024 Revenue Sources. 2. Close the Public Hearing. October 17, 2023 F - 78 Staff is requesting that Council conduct the Public Hearing on the 2024 Revenue Sources to allow for community input on the revenue sources included the 2024 proposed budget. No further action is required. Funding Overview: This presentation will provide Council and the community with detailed information proposed for the 2024 City Manager Recommended Budget. October 17, 2023 F - 79 Date: October 17, 2023 To: City Council From: Nathan West, City Manager Sarina Carrizosa, Finance Director Subject: Resolution Authorizing the Redemption of the 2013 Water and Wastewater Revenue Refunding Bonds Prior to Maturity Background / Analysis: On November 1, 2023 the City is eligible to call the 2013 Water and Wastewater Revenue Refunding Bonds, initially used for capital projects including the replacement of downtown water mains and approximately 26,000 feet of concrete cylinder piping, construction of the Spruce Street water pump station, improvement of water reservoirs, replacement and installation of sewer lines and other utility improvements. This opportunity allows the City to either refinance these bonds for a lower interest rate or to redeem the bonds. Based on Staff analysis and consultation from the City’s bond advisor, Staff is recommending the redemption of these bonds. In addition, the City began planning for this redemption in the fall of 2022 during the 2023 Budget process and the cost of service analysis in the Water and Wastewater utilities. The Council approved 2023 Budget and water and wastewater rates reflect the redemption of these bonds. Currently there are reserves available that were previously restricted as part of the requirements of this bond but could be used for the redemption for the 2013 bonds. The use of the restricted reserves is allowable and would be consistent with Financial Policies as this would be a one-time expense and would maintain a 60-day cash reserve in these utilities. It is also consistent with Council goals to reduce the amount of City debt. It is estimated that redeeming this bond rather than refinancing would save the City $259,200 yearly in principal and interest payments in the Water and Wastewater utility funds combined. Finally, the 2013 Water and Wastewater revenue bonds included a covenant that required all subsequent bonds to maintain a cash bond reserve. With the early payoff of the 2013 bonds these cash reserves will no longer be required, and these funds can be used for capital projects. This is already planned in the 2024-2029 Capital Facilities Plan. Summary: In 2013 the City issued bonds to cover expenses for capital projects in the Water and Wastewater utilities for various capital projects in these funds. These bonds are callable effective November 1, 2023, meaning the City is eligible to refinance these bonds for a lower interest rate or to redeem the bonds prior to maturity. Based on Staff analysis and consultation from the City’s bond advisor, Staff is recommending the redemption of these bonds. Staff is seeking Council approval to redeem the bonds in the amount of $1,355,000 prior to maturity. Funding: Funding is available in the amount of $1,355,000 in the Water and Wastewater Utilities from restricted reserves held as a requirement for the 2013 bond issue. Cash in this fund will remain at the 60- day cash requirement per financial policies after the redemption occurs. Recommendation: Approve the resolution authorizing the redemption of the 2013 Water and Wastewater Revenue bonds prior to maturity. October 17, 2023 G - 1 Funding Overview: Funding is available in the amount of $1,355,000 in the Water and Wastewater utilities from restricted reserves held as a requirement for the 2013 bond issue. Cash in this fund will remain at the 60-day cash requirement per financial policies after the redemption occurs. Attachment: Resolution authorizing the redemption of the 2013 Water and Wastewater Revenue Refunding bonds prior to maturity. October 17, 2023 G - 2 1 10123 jf30fz430t RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF PORT ANGELES, WASHINGTON, AUTHORIZING THE REDEMPTION PRIOR TO MATURITY OF THE CITY’S WATER AND WASTEWATER UTILITY REVENUE REFUNDING BONDS, 2013, AND CERTAIN MATTERS RELATED THERETO. WHEREAS, the City of Port Angeles, Washington, a municipal corporation of the State of Washington (the “City”), owns, operates and maintains a combined storm water utility and water and wastewater utility (as combined, the “System”) for borrowing purposes, as permitted by Ordinance Nos. 3148 and 3375; and WHEREAS, the City has issued and has outstanding the following System revenue bonds: Designation Authorizing Ordinance Date of Bonds Principal Amount Outstanding as of October 1, 2023 Water and Wastewater Utility Revenue Refunding Bonds, 2013 (the “2013 Bonds”) 3481 09/30/2013 $1,355,000 WHEREAS, the 2013 Bonds maturing on or after November 1, 2024 are subject to redemption prior to maturity at the option of the City on any date on or after November 1, 2023; and WHEREAS, based on the recommendation of City staff, the City Council (the “Council”) has determined that it is in the best interest of the City to redeem the outstanding 2013 Bonds prior to maturity as described herein; and WHEREAS, the City has budgeted for and has available revenues of the System for the redemption contemplated herein; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Port Angeles: Section 1. Authorization of Redemption. The Council hereby authorizes the use of available revenues of the System and reserve funds for the purpose of effecting the redemption of the 2013 Bonds (the “Redeemed Bonds”) and paying costs associated with such redemption. Section 2. Plan of Redemption. The City Manager, Finance Director, and Management Accountant/Treasurer (each, a “Designated Representative”) are each hereby authorized and directed to transfer the funds necessary, from the source identified in Section 1, to the bond registrar/paying agent for the 2013 Bonds to cause the Redeemed Bonds to be redeemed on November 1, 2023 (the “Redemption Date”). The Designated Representatives are each hereby directed to select the Redeemed Bonds to be refunded prior to maturity. The City has provided, or will cause to be provided, conditional notice of redemption of the Redeemed Bonds in the manner provided in the ordinance authorizing the 2013 Bonds (the “2013 Bond Ordinance”). The October 17, 2023 G - 3 2 10123 jf30fz430t City hereby calls the Redeemed Bonds for redemption in accordance with the provisions of the 2013 Bond Ordinance. Section 3. Severability. If any provision in this resolution is declared by any court of competent jurisdiction to be contrary to law, then such provision shall be null and void and shall be deemed separable from the remaining provisions of this resolution and shall in no way affect the validity of the other provisions of this resolution or of the Redeemed Bonds. Section 4. General Authorization. The Designated Representatives, each acting singly, and the other officers, agents and employees of the City shall be and each of them is hereby authorized, empowered and directed to execute and deliver such other documents and agreements, and to take such other actions as in their judgment may be necessary or desirable in order to carry out the terms of, and complete the transactions contemplated by, this resolution. The signature of one Designated Representative shall be sufficient to bind the City. Section 5. Ratification. All actions taken by the Designated Representatives and the other officers, agents and employees of the City pursuant to or in anticipation of the authority of this resolution but prior to its effective date are hereby ratified, confirmed and approved. PASSED by the City Council of the City of Port Angeles, Washington, at a regular meeting of the Council held on October 17, 2023. CITY OF PORT ANGELES, WASHINGTON Kate Dexter, Mayor ATTEST: Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: Pacifica Law Group LLP, Bond Counsel October 17, 2023 G - 4 Date: October 17, 2023 To: City Council From: Nathan A. West, City Manager Subject: 2024 Legislative Priorities Background / Analysis: In 2022 City Council established legislative priorities which were utilized throughout the year to share with State and Federal legislators. The City’s 2023 State Legislative Priorities have been attached to this memorandum. In anticipation of the State legislative session beginning in January, staff is recommending that Council begin to discuss State priorities for 2024. Based on previous years in recognition of a short legislative window, staff made the following recommendations to the legislative priorities briefing paper: •Keep asks of the legislature to non-monetary items or smaller financial requests •Continue to keep the number of primary asks to five or less •Continue to support AWC Priorities (attached to this memorandum) •Incorporate a thank you for all of the legislative assistance in 2023 A number of key challenges facing the City that should remain high on the priority list are: •Washington State Department of Natural Resources -Elwha Watershed Protection •Adequate funding and revenue options for police and fire needs •Funding options for wastewater capital improvements •Transportation funding for maintenance and repairs •Childcare policies and capital investments Staff is not recommending action at this time and will bring this topic back for further discussion later this year or early next year. Federal legislative priorities will be discussed at a later date as well. Funding Overview: N/A Attachments: 2023 Legislative Priorities 2024 AWC Legislative Priorities and Issues List Summary: In anticipation of the upcoming State legislative session in January, staff recommends that Council complete a preliminary review and discussion of State legislative priorities for 2024. In recognition of the upcoming elections, the 2024 Legislative Priorities briefing paper will be held open to reassess as necessary. Funding: N/A Recommendation: Discuss State legislative priorities for 2024. Date: November 1, 2022 To: City Council From: Nathan A. West, City Manager Subject: 2023 Legislative Priorities Background / Analysis: In 2022, City Council established legislative priorities which were utilized throughout the year to share with State and Federal legislators. In anticipation of the State legislative session beginning in January, staff is recommending that Council begin to discuss priorities for 2023. The State legislative session is a longer one this year with an opportunity to see priorities incorporated in the biannual State Budget. Considering this fact, staff recommends the following changes and approaches to the State legislative priorities briefing paper: Staff recommends the following approaches to the legislative priorities briefing paper: • Continue to keep the number of primary asks to five or less • Maintain housing as the number one focal point of the City priorities • Continue to support AWC Priorities (attached to this memorandum) Since our last meeting, Finance Director Carrizosa has learned some limitations to the State’s utility arrearage program here are some important details. The 18-month utility shutoff moratorium provided households that had been financially impacted by the pandemic with immediate relief from paying bills they may not be able to afford otherwise. In the long-term, however, these households have seen utility bill arrearage amounts reach several thousand dollars, with little to assist with the payment of these bills. In response, the City provided nearly $800,000 in relief from City accounts and CARES funding. Additionally, customers have received help from low-income programs that have been offered through CDBG and other programs. These programs often targeted low-income customers at or below the federal poverty level, and therefore excluded a number of customers that were significantly burdened during the pandemic, but did not meet federal poverty guidelines. These customers continue to be overburdened by utility bills, and with rising costs from inflation, have been unable to make arranged payments on past due balances. This creates an issue for the entire Port Angeles community, as these large balances cannot be written off without burdening all rate payers and thereby effecting services offered and making rates unaffordable. It will also result in the disconnection of services to roughly 1,500 households for non- payment, further exacerbating the housing crisis. The Utility Arrearage Program is much-needed relief for customers; however, it is limited to low-income customers that have been able to utilize other funding from local, State and Federal programs to decrease or eliminate past due balances. We ask the State to consider the expansion of the Utility Arrearage Program to include any customer that accrued a past due Summary: In anticipation of the upcoming State legislative session in January, staff recommends Council hold an early discussion as an opportunity to share thoughts on legislative priorities for 2023. Funding: N/A Recommendation: Discuss State legislative priorities and provide direction to staff on changes for 2023. balance from March 1, 2020, to December 31, 2021, to prevent instability in utilities and potential loss of housing that resulted from the pandemic. As an additional consideration, this may be an opportune time to consider contracting with a lobbyist to ensure success in this legislative session. In a prior Council consideration on August 16th, City Council did unanimously authorize letters of support for Senate Bill 5841 and House Bill 1787, both of which enable police-related funding alternatives. Council will note that police-related priorities have been incorporated by the Association of Washington Cities (AWC). Staff has attached last year’s legislative briefing paper and the 2023 AWC Legislative Priorities. Based on Council feedback, staff will draft a 2023 Legislative Priorities one-page paper to be presented to Council in January. In light of the October 25th Council discussion on budget and transportation needs State and Federal transportation support should continue to be a major priority. Though a lower priority, staff continues to work at the federal level on changes to historic Ediz Hook rip-rap approaches by the Army Corp of Engineers. Staff is working to build in language that allows for more restorative and natural armoring techniques. Work also continues to eliminate the required local cost share for these projects. Funding: N/A Adequate and Non-Regressive Tax Structure Joint Public Safety Facility Transportation Infrastructure CITY OF PORT ANGELESCITY OF PORT ANGELES 2023 KEY PRIORITIES2023 KEY PRIORITIES Build a more just and equitable tax code for Washington State. Those with the least should not pay the most. Establishing a non-regressive tax structure will create a strong and resourceful future for Washington’s communities and support the welfare of all its citizens. The City requests $5.7M to co-locate City of Port Angeles and Clallam County emergency operations. The current 911 Dispatch facility is small and its location is seismically unsuitable. The communications room, which houses emergency operations communication equipment, requires expensive upgrades to meet future demands. A joint and modern facility will allow the City and County to provide the most efficient, innovative and sustainable lifesaving services to our community as it grows. We also support: • AWC Legislative Priorities • Washington Low Income Housing Alliance 2023 Priorities • $3.5M Field Arts & Events Hall Completion • Marine Discovery Center • Rayonier Mill Cleanup • Futurewise GreenLink Project • Senate Bill 5361 Legislative Agenda Unanimously Adopted by City Council, January 18, 2023Legislative Agenda Unanimously Adopted by City Council, January 18, 2023 Accessible Child Care The pandemic created shortages in childcare programs and exacerbated an already limited service in our community. The City has allocated ARPA funds to support the YMCA and Boys & Girls Clubs, two vital childcare providers. However, this support has merely helped these license- exempt organizations to catch up from losses caused by COVID-19. To improve access to quality and affordable programs, support from the State is needed. Fund Boys & Girls Clubs of the Olympic Peninsula (BGCOP) initiatives. Through a pilot program and in partnership with the WA Office of Superintendent of Public Instruction, BGCOP provides specialized support to address behavioral health concerns and mental wellbeing. The City asks Legislature to invest in our youth by extending this pilot through 2025. Support is also requested for the BGCOP Youth Development Grant and Academic Innovation and Mentoring programs. Contact: Nathan A. West, City Manager 321 East 5th Street, Port Angeles WA 98362 (360) 417-4500 | nwest@cityofpa.us | www.cityofpa.us Fund the Olympic Peninsula YMCA’s Early Learning Center. $2.0M is needed to build a centrally located, 8,000 sq. ft. facility planned to serve up to 92 children, ages 0-5. Additional benefits include improved local workforce recruitment and retention, and the creation of 15 new jobs. The City seeks to partner with the State to complete the Tumwater 101 Interchange. The current interchange, located at the intersection of US101 and SR117, limits movement from the Port Angeles Harbor to locations heading east. This project will improve safety and freight mobility by allowing full movements for freight travel to and from Port Angeles’ industrial waterfront without utilizing the downtown corridor. New ramps will be added and channelization improved to accommodate freight traffic without conflict. The estimated total cost of the project is $7.75M. The City needs $7.525M to complete construction. Help recruit and retain police officers for public safety Provide additional funding tools and resources for officer recruitment and retention to improve public safety. This includes updating the existing local option Public Safety Sales Tax to allow implementation by councilmanic authority and greater flexibility for using the funds to cover increased officer wages and related programs like behavioral health co- response teams. Expand access to state-mandated training. In particular, continue increasing the number of classes for the Basic Law Enforcement Academy (BLEA) and expanding the new regional academies. Getting new officers on the street faster supports recruitment and retention, thus improving public safety outcomes in our communities. Revise the arbitrary property tax cap Revise the arbitrary 1% property tax cap that has been in place for more than 20 years. Tie the tax to inflation and population growth factors with a new cap not to exceed 3%. This allows local elected officials to adjust the local property tax rate to better serve our communities and keep up with the costs of providing basic services like police, fire, streets, and valued community amenities like parks. The current 1% cap has created a structural deficit in cities’ revenue and expenditure model, causing reliance on regressive revenues and artificially restricting the ability of property taxes to fund critical community needs. Continue investing in infrastructure Continue strong state investments in infrastructure funding to support operations and maintenance of traditional and non-traditional infrastructure like drinking water, wastewater, and broadband. Expand funding options that support state and local transportation needs with emphasis on preservation and maintenance to prevent expensive replacement and repairs. Improve access to Climate Commitment Act funding, including direct distributions, for city priorities that support carbon reduction and climate resiliency. Provide behavioral health resources Create greater access to behavioral health services to include substance use disorder treatment and dual diagnosis treatment facilities. Support continued state funding for cities to help communities establish alternative response programs like co-responder programs, diversion programs, and others that provide options beyond law enforcement to assist individuals experiencing behavioral health challenges. 2024 Candice Bock Government Relations Director candiceb@awcnet.org Contact: Association of Washington Cities • 1076 Franklin St SE, Olympia, WA 98501 • 1.800.562.8981 • wacities.org Strong cities make a great state. Cities are home to 65% of Washington’s residents, drive the state’s economy, and provide the most accessible form of government. Cities’ success depends on adequate resources and local decision-making authority to best meet the needs of our residents. AWC’s advocacy is guided by these core principles from our Statement of Policy: • Local decision-making authority • Fiscal flexibility and sustainability • Equal standing for cities • Diversity, equity, and inclusion • Strong Washington state partnerships • Nonpartisan analysis and decision-making City Legislative Priorities Copyright © 2023 by Association of Washington Cities, Inc. All rights reserved. | 09/26/23 Washington’s 281 cities ask the Legislature to partner with us and act on the following priorities: Date: October 17, 2023 To: City Council From: Calvin W. Goings, Assistant City Manager Sarina Carrizosa, Finance Director Subject: Data Backup Capacity Server Purchase Background / Analysis: As the City continues to move toward completion of paperless options through the records management program additional digital records have been created and require storage. Additionally, City Staff have begun to more fully utilize software systems that require backup and retention. This has impacted the amount of capacity currently available on City systems for storage and also impacts application upgrades and support. The existing system storage was purchased in 2021; however, current records are exceeding estimated storage capacity at the time of replacement and staff is requesting additional storage capacity to resolve this issue. The Records Management plan includes data management, migration to permanent platforms that will lessen the load and requirements for daily, weekly and monthly backups. Additionally, many of the archived data remains until Staff can review retention requirements and potentially remove transitory, obsolete, and duplicated data. This will reduce storage and capacity requirements. However, this process is timely and with current staffing will not be complete prior to the need for additional storage. In additio n, the replacement of the City’s current Enterprise System with a cloud -based software will also prevent future storage growth. Staff is recommending the addition of storage and capacity until records management practices have been fully implemented. Additional Pure Storage FlashArray Storage is estimated at a cost of $173,992.89, including tax, to keep system needs operating efficiently. Summary: In 2015 the City began a records management plan which included scanning documents for retainage to reduce paper and assist with ease of storage, filing and retrieval of document s. Additionally, Staff began to more fully utilize software to assist with records management. This created additional digital records that require storage and backup. As a result, City Staff is recommending additional flash storage to assist with backup and storage capabilities until the full records management program is implemented. Funding: A budget amendment would be required in the amount of $173,992.89 in the IT fund to complete this purchase. These costs would then be allocated to departments Citywide. Recommendation: Approve the purchase of additional Pure Storage FlashArray Storage from SHI for existing systems in an amount not to exceed $173,992.89, including tax, and allow the City Manager to administer the purchase and make minor modifications if necessary. October 17, 2023 J - 1 Funding: An estimated $173,992.89 is required for these additional servers that is not currently in the IT capital budget. A budget amendment would be required in the amount of $173,992.89 in the IT fund to complete this purchase. These costs would then be allocated to departments Citywide. Attachment: Pure Storage FlashArray Storage Proposal October 17, 2023 J - 2 Pricing Proposal Quotation #: 24013400 Created On: 10/3/2023 Valid Until: 12/12/2023 WA-City of Port Angeles Inside Account Executive Jim Harper 321 E. 5th Street Port Angeles, WA 98362 United States Phone: 360-417-4512 Fax: Email:Jharper@cityofpa.us Joseph Solis 290 Davidson Ave. Somerset, NJ 08873 Phone: 732-652-3063 Fax: Email:joseph_solis@shi.com All Prices are in US Dollar (USD) Product Qty Your Price Total 1 Pure Storage FlashArray DFMc Datapack 240TB-10x24TB Pure Storage - Part#: DFMc-DP-240TB-10x24TB 1 $144,000.00 $144,000.00 2 DFMc-DP- 240TB 1 Month Evergreen Forever Subscription, NBD Delivery, 24/7 Support Pure Storage - Part#: DFMc-DP-240TB, 1MO,ADV,FVR 8 $1,636.36 $13,090.88 3 Addition of capacity to an existing Pure Storage Flash Array Pure Storage - Part#: PS-FLASHARRAY-CAPACITY-ADD 1 $3,131.58 $3,131.58 *Tax $13,770.43 Total $173,992.89 *Tax is estimated. Invoice will include the full and final tax due. Additional Comments Returns available via Pure Love Your Storage guarantee The following EULA applies to all Pure Storage products on this quote: https://www.purestorage.com/docs.html?item=/type/pdf/subtype/doc/path/content/dam/pdf/en/legal/pure-enduser-agreement.pdf Please note: additional manufacturer terms and conditions may apply. Your inside sales team will reach out to you with updates as needed. Please note, if Emergency Connectivity Funds (ECF) will be used to pay for all or part of this quote, please let us know as we will need to ensure compliance with the funding program. Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations. By executing a an order against this quote customer agrees that they will review and agree to the manufacturers terms of use.October 17, 2023 J - 3 Any discrepancies between manufacturer licensing agreement and customer terms must still be agreed to or negotiated independently and directly with manufacturer. The Products offered under this proposal are resold in accordance with the SHI Online Customer Resale Terms and Conditions, unless a separate resale agreement exists between SHI and the Customer. October 17, 2023 J - 4 Date: October 17, 2023 To: Mayor Dexter, Deputy Mayor Meyer, Councilmember Carr, Councilmember McCaughan, Councilmember Miller, Councilmember Schromen-Wawrin, Councilmember Suggs From: Sarina Carrizosa, Finance Director Subject: Monthly Update on Past Due Utility Accounts - September JULY 2023 AUGUST 2023 SEPTEMBER 2023 AMOUNT CHANGE % CHANGE AUG - SEP Number of Customers Past Due 1,417 1,601 1,606 5 0.31% Number of Disconnections for Non-payment 13.00 13.00 7.00 (4.00) -30.77% 60 days past due amount 91,655.20 181,384.00 184,963.71 3,579.71 1.97% 90 days past due amount 126,336.40 109,703.57 117,804.47 8,100.90 7.38% 120 days past due amount 979,975.79 1,016,208.09 977,122.17 (39,085.92) -3.85% Total amount past due 1,197,967.39 1,307,295.66 1,279,890.35 (27,405.31) -2.10% Total Additional Payment Plan Agreements 34 37 38 1 2.70% CITY OF PORT ANGELES MONTHLY REPORT ON PAST DUE ACCOUNTS AUGUST - SEPTEMBER 2023 -15.0% 5.0% 25.0% 45.0% 65.0% 85.0% - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 60 days past due amount 90 days past due amount 120 days past due amount Total amount past due AUGUST -SEPTEMBER 2023 PAST DUE AMOUNTS JULY 2023 AUGUST 2023 SEPTEMBER 2023 % CHANGE AUG - SEP October 17, 2023 L - 1 Washington State Department of Natural Resources ǀ TLT Program Application Washington State Department of Natural Resources (DNR) Trust Land Transfer Program Parcel Application Cover Sheet Date: 9/29/2023 Name of parcel: Elwha Watershed Protection Project County/counties in which parcel is located: Clallam Contact Information Provide contact information as indicated below. All fields are required unless indicated otherwise. A receiving agency also can serve as an applicant, in which case the receiving agency primary contact name and applicant name would be the same. The primary contact at the receiving agency does not need to be the same person who signs the receiving agency's letter of intent. Applicant Name: Nathan A. West Professional affiliation (if any): City of Port Angeles Job title (if any): City Manager Mailing address*: 321 E Fifth Street Port Angeles, WA 98362 Best phone number to reach you: 3604174500 Email address: nwest@cityofpa.us *Optional Receiving Agency Name of receiving agency: City of Port Angeles Mailing address: 321 E Fifth Street Port Angeles, WA 98362 Primary contact name: Nathan West Job title: City Manager Primary contact phone number: 3604174500 Primary contact email address: nwest@cityofpa.us October 17, 2023 L - 2 Washington State Department of Natural Resources ǀ TLT Program Application 1 Washington State Department of Natural Resources Trust Land Transfer Program Parcel Application Fill out this application to nominate a parcel of state trust lands for the Trust Land Transfer (TLT) Program. All fields are required. Submit the following attachments with your application: •A map of the proposed parcel. Include section boundary lines for geographic reference so DNR can map the parcel in its GIS data system. •A letter of intent from the receiving agency to accept and manage the parcel (required). The letter must be signed by someone at the receiving agency who has the authority to accept the transferred parcel. •Letters of support from the community, receiving agency, advocacy groups, neighborhood associations, or others. Letters of support are optional but strongly recommended. If you need more time to obtain letters of support, you may submit them separately from your application. Letters should be sent to dnrtltprogram@dnr.wa.gov no later than April 1, 2024. Submit this application, including the cover sheet and requested attachments, to dnrtltprogram@dnr.wa.gov by 5pm on September 30, 2023. Make sure the application is signed by both the applicant and the primary contact at the receiving agency. The primary contact does not have to be the same person who signs the receiving agency letter of intent. Please do not send attachments that are not specifically requested in this application, such as fact sheets, press releases, or other materials. These additional attachments will not be reviewed or provided to the advisory committee for use in scoring. Also, do not send photos. If your parcel is considered eligible for the TLT program, you will be asked to give a presentation to the advisory committee; photos can be included in your presentation. For more information on the TLT program and instructions for filling out this application, visit www.dnr.wa.gov/managed-lands/land-transactions/trust-land-transfer. Part A: Parcel, Applicant, and Receiving Agency Names Date: 9/29/2023 Name of parcel: Applicant name: Elwha Watershed Protection Project Nathan A. West Name of receiving agency: City of Port Angeles Name of primary contact at receiving agency: Nathan West Part B: Parcel Information Parcel Location and Zoning If the entire parcel is in one county, fill out the top three lines only. If the parcel crosses county boundaries, provide information for the portion of the parcel that is located in each county. October 17, 2023 L - 3 Washington State Department of Natural Resources ǀ TLT Program Application 2 County in which parcel is located: Clallam Township, range, and section: See Attachment A Current zoning: RCC3 and RCC5 County in which parcel is located: Township, range, and section: Current zoning: County in which parcel is located: Township, range, and section: Current zoning: Total, estimated number of acres in proposed parcel: 3089 Does this parcel include State Forestlands? Yes No If yes, approximately how many acres of State Forestlands does this parcel include? Parcels that are worth $15 million or more, or have 4,500 or more total acres require a pre-nomination meeting with DNR and the receiving agency before July 1, 2023. If your parcel meets this criteria, indicate the date on which the meeting occurred: DNR strongly recommends a pre-nomination meeting with DNR and the receiving agency for parcels that include 1,000 acres or more of State Forestlands, regardless of the parcel's total size or value. The meeting should take place before July 1, 2023. If your parcel meets this criteria, did you attend a pre-nomination meeting? Yes No Date on which the meeting occurred: N/A October 17, 2023 L - 4 Washington State Department of Natural Resources ǀ TLT Program Application 3 Parcel Description Describe the topography. For example, is the parcel flat, hilly, or mountainous? Terrain in the Elwha watershed can best be described as hilly. Elevations in the parcels range from sea level to just under 800 feet. The relatively subtle variations in topography reflect the geologic history of the watershed, with uplift of the Olympic mountains later smoothed and shaped by glaciers and the constant, eroding processes of the Elwha River and its tributaries, Indian Creek and Little River. What is the dominate vegetation type (for example, forested, grassland, shrub-steppe)? If forested, is the entire parcel forested or does the parcel have a mix of forest and open areas? The dominant vegetation type in the Elwha watershed are dry Douglas-fir dominated forests which are unique to the rainshadow climate found only on this part of the North Olympic Peninsula. Within this dry climate zone, the forests respond to micro-climates and variations in topography. Mesic sites with higher soil moisture or fog can feature a high cover of western red cedar with associated moist site indicator understories of sword fern and salmonberry. Drier sites host madrone, ocean spray and baldhip rose. Elwha watershed uniquely features balds hosting less common meadow species. Are there barns, boat launches, public restrooms, or other facilities on the parcel? If yes, describe. If the parcel has been leased for agriculture or other uses, describe any improvements the leaseholder has made, if known. These parcels feature public trails including the Olympic Adventure Route of the Olympic Discovery Trail. Numerous other important community trails are located on these properties. There are no other noteworthy facilities on these parcels. Describe any unique physical features of the parcel, such as local landmarks or water bodies. The most unique feature of the parcels is the floodplain of the Elwha River, and its important tributaries Little River and Indian Creek. The parcels are adjacent to or include parts of these waterbodies and associated floodplains. Due to the history of forest management, the parcels include a mix of forest stand ages and conditions, ranging from 100+ year old naturally regenerated forests with complex canopy structure, to very recent clearcuts. October 17, 2023 L - 5 Washington State Department of Natural Resources ǀ TLT Program Application 4 Part C: Prioritization Criteria In the following section, address four of the five prioritization criteria that the advisory committee will use to prioritize the parcels for transfer1. Answer all questions succinctly. Refer to the prioritization criteria summary for information on how each criterion is scored. This application does not include Criterion Five, tribal support. DNR and the receiving agency together will conduct tribal outreach and provide a summary of comments received to the advisory committee in a separate document. DNR records and files are subject to the Public Records Act (RCW 52.46). In addition, DNR will post applications for eligible parcels on its website. Do not include any confidential or sensitive information in your application that cannot be made public. For example, do not provide specific location information for rare or unique plants or specific descriptions and location information for archaeological sites, artifacts, or other sensitive cultural resources. To protect personal contact information such as email addresses and phone numbers, the cover sheet on this application will be removed before the application is posted. Criteria One: Community Involvement and Support This criterion gauges the level of community involvement and support for transfer of the proposed parcel. This criterion does not address tribal support. As noted above, tribal support is assessed through a separate process. When scoring your parcel for this criterion, the advisory committee will consider letters of support from local citizens, local organizations, local elected officials, interest groups, volunteers, public agencies, and others, in addition to the information in your application. These letters are optional but encouraged. You may provide these letters to DNR with your application, or send them to DNR separately from your application package by April 1, 2024. 1 Some deed restrictions will be placed upon the parcel when it is transferred. Restrictions may include mineral reservations (RCW 79.11.210), ability to purchase road access (RCW 79.36.370), specific easement reservations to protect remaining state trust lands, and/or restrictions on future, permitted uses of the property for the grantee (receiving agency) and their successors (in the event the parcel is conveyed to a new owner, or the receiving agency changes their name). Use restrictions will be based on the specific legislation that authorizes and funds the transfer. DNR also may consider a DNR proprietary use and management restriction on the parcel associated with DNR’s State Trust Lands Habitat Conservation Plan (HCP). DNR will consult the intended TLT recipient on any proposed, proprietary HCP encumbrance language prior to the transfer. October 17, 2023 L - 6 Washington State Department of Natural Resources ǀ TLT Program Application 5 Has the community been provided an opportunity to learn about the proposed transfer and share their thoughts? If yes, describe efforts made to engage with the community. Yes. Community awareness and concerns about logging in the Elwha River Watershed date back to the “Aldwell” timber sale. The community has expressed significant concerns about logging on state land in the Elwha River Watershed and has supported the proposed transfer of the land as a solution. Local residents active with the Elwha Legacy Forests coalition held two educational forums at the Port Angeles library. Hundreds of flyers and informational materials have been distributed in public places, including farmers markets and the County fair. The Board of Clallam County Commissioners held a work session discussing revitalization of the trust land transfer program, and in that forum numerous community members have expressed their support for trust land transfer as a revenue replacement option to protect lands in the Elwha River Watershed. On September 19, 2023, the Port Angeles City Council discussed the proposed transfer and voted unanimously to direct the City to submit this application pertaining to lands in the Elwha River Watershed. Describe the level of involvement and support from the community for the transfer, including local citizens, local organizations, local elected officials, interest groups, volunteers, public agencies, and others. The City of Port Angeles has received a substantial number of complaints and concerns regarding the protection of these State forest lands. No less than 228 emails have been received by Council and staff. City Council has taken action on multiple occasions to protect and support the integrity of the Elwha Watershed. These actions have included proclamations, letters, direction to staff and support of local organizations working towards the same results. City Council has held Open Public Meetings where discussion of protecting these portions of our watershed have been included. Those meetings took place on October 18, 2022, September 20, 2022, April 4, 2023, May 16, 2023, September 5, 2023 and September 15, 2023. City representatives have attended multiple Board of Natural Resource meetings, and County Commission meetings providing testimony on the protection of these watershed lands. A broad group of residents, organizations and state and local lawmakers have voiced their support for protecting forests in the Elwha River Watershed. Nearly 2,500 people have sent letters seeking cancellation of the Power Plant timber sale. October 17, 2023 L - 7 Washington State Department of Natural Resources ǀ TLT Program Application 6 Explain any known opposition to the transfer and any efforts to mitigate or address this opposition. Provide an explanation of why the transfer should move forward despite any community opposition. There is no known opposition to the transfer. Emails directed to City Council have been for the protection of this forestland and watershed rather than against. Of the 228 emails referenced in the above question only one was in opposition to the Council's position. While some concerns may arise from junior taxing districts, most of those districts depend on the long term protection of the Elwha River water supply for their viability. Describe any outreach efforts specifically to overburdened communities, underserved populations, or vulnerable populations, and summarize any feedback received from these groups. The City of Port Angeles is largely made up of a population that can be classified within Federal guidelines as one that is an overburdened community that is also underserved and vulnerable population as this community is heavily reliant on our tourism industry as a major economic driver. The tourism sector of the community economic survivability is largely dependent on the responsible use of an ever vulnerable reliable water supply. Specific outreach activities have centered around the discussions at City Council meeting forums and discussions, local housing community events and at forums for residents and staff to discuss water concerns such as at the County Fair. The community is well aware of the vulnerability of the city only having but a single source of drinking water through the Elwha River and our need to continually protect that precious resource especially in these times of post Elwha River Dam Removal. Additional reminders of the importance to protect the Elwha River watershed flows and the precarious conditions present with a single source of life sustaining water on our residents especially given the annual water conservation emergency directives that they receive when the flows of the Elwha River reach perilous levels during mid to late summer into the fall months of the year. Criteria Two: Ecological Values Ecological values are the water, minerals, biota, and other factors that make up natural ecosystems and support native life forms. Examples of high ecological values include but are not limited to the following: • Habitat for fish and wildlife species, including federal or state endangered, threatened, or sensitive species; and/or wide-ranging migratory species, especially winter range for these species. • Opportunities to create larger blocks of high-quality habitat. October 17, 2023 L - 8 Washington State Department of Natural Resources ǀ TLT Program Application 7 • Federal or state endangered, threatened, or sensitive plant species. • Forests that meet the definition of old growth in DNR’s Policy for Sustainable Forests. • Other ecological traits that make this parcel significant on a global, regional, state, ecosystem, or watershed level. Describe the specific ecological values of the proposed transfer. Include the ecological and biological quality of wildlife habitat and the habitat’s role in supporting these species. If discussing endangered, threatened, or sensitive plant species, do not provide specific location information. Forested parcels in the Elwha Watershed offer very high quality habitat due to the mix of forest age classes and forest types found within it, in particular the structurally complex older forest, with large diameter Douglas -fir and western red cedar trees. This whole area occurs within the rainshadow of the Olympic Mountains, resulting in unique forests which have adapted to the relatively dry climate conditions and occur only in this limited geographic area. The parcels offer high quality habitat for a broad mix of species, from amphibians to passerine birds. Importantly, these forests are contiguous with documented habitat for the endangered marbled murrelet. The forests in the Elwha Watershed, and especially these parcels adjacent to the Elwha River, play an important part in restoration of the watershed where over $360 million dollars has been spent to restore native fish populations including federally listed Bull Trout and Chinook. Intact forest structure is an essential component of a hydrologic cycle beneficial to fish retain and cool surface water,reduce sediment delivery to the Elwha and guard against low flows in the summer.. Older forests such as those included in these parcels provide the additional important ecological benefit of storing and sequestering atmospheric carbon. Maintaining intact forests as well as reducing road construction associated with logging prevents the carbon loss to the atmosphere from the logging, and maintains the impressive carbon capturing power older forests provide. Lastly, these forests enhance the climate resilience to climate stressors, and reducing the risks of blowdown, wildlife, landslides and flooding. Describe the proximity of this parcel to other conserved areas (public, private, or tribal). Will this transfer create larger blocks of quality habitat? These parcels are adjacent to the Elwha Project Lands, areas conserved as part of the Elwha dam removal project. They link to the Olympic National Park, thus increasing the connectivity between less disturbed forest tracts south to north along the Elwha and creating and enhancing blocks of larger quality habitat used by many species including elk, deer, cougars and bears. These parcels are in close proximity to the Lower Elwha Klallam Tribe Creation site a location that is highly important to the Tribe's culture and history. October 17, 2023 L - 9 Washington State Department of Natural Resources ǀ TLT Program Application 8 Describe the stewardship or management practices of the receiving agency to perpetuate the ecological values of the parcel. For example, does the agency have the ability to manage, monitor, and protect these values once the parcel is transferred? How would the parcel fit within long-term management plans? The City of Port Angeles is a full-service city providing residents with a staff who routinely professionally practice in the areas of land management stewardship, Civil and Environmental Engineering and one with a fully staffed fulltime employee Fire Department. The City is well positioned to protect the ecological values of this parcel as a protective armor watershed especially given that it is a key sustainability component for the viability of our community. Protection of the Elwha River watershed is a major component of our Water Management Plan and is embraced in the mission and values expressed in our Climate Resiliency Plan. Management of this parcel is in the long term interest of the city and as such will be an important component of our long-term management plan. Criteria Three: Economic Values This criterion addresses the potential positive or negative economic impact of the proposed transfer on local economic industries and the extent of those impacts. Examples of economic industries include but are not limited to the following: • Local recreation • Local tourism • Forest products • Non-forest products • Local public services • Shellfish • Agriculture In your answer, do not address the impacts to local industries of ceasing DNR’s trust management activities on the parcel, now or in the future. Examples of these activities include timber harvest or leases for agriculture, grazing, or other uses. If a parcel is being nominated for this program, chances are that few, if any, of these activities are occurring on the parcel now, and the potential for these activities occurring in the future is low. DNR assesses this potential in detail when it conducts the “best interests of the trusts” analysis. Instead, address the potential economic implications (positive or negative) of the parcel becoming a park, open space, nature preserve, or similar designation. For example, will the transfer: • Attract more visitors to the area, who will spend money with local businesses? • Provide additional protection of water resources, which will protect a local fish or shellfish industry? • Affect agriculture, timber harvest, grazing, or other revenue-generating activities currently occurring on adjacent or nearby private properties? October 17, 2023 L - 10 Washington State Department of Natural Resources ǀ TLT Program Application 9 • Affect future development plans for the local area? • Affect the delivery of public services, such as a water pipeline, transmission line, or other infrastructure? Describe the positive economic values of this transfer. The City of Port Angeles has 13 large employers that produce in excess of 100 jobs each. All of these employers rely heavily on a consistent and dependable water supply. For most, their business model would not succeed without potable and industrial water. Therefore our jobs and local businesses that depend on the Elwha water supply are critical to maintaining our limited economic base. Port Angeles is also the economic center of the Olympic Peninsula with well over 400 businesses that rely on adequate fire flow via City services and the Elwha River. By protecting all of the subject parcels and ultimately the watershed the jobs of hundreds of businesses will be retained. Port Angeles sees over 3 million tourists annually and our tourism sector is a major driver in the local economy. The subject parcels host critical segements of the Olympic Discover Trail Adventure system which host numerous events annually. These events generate overnight stays and service industry activity that sustains the area economy. Protecting these properties helps maintain the environmental quality that enables the Olympic Peninsula to be a tourist destination. For visitors and locals the parcels maintain accessible cover of salal, ferns, mosses and berries harvested for sale for flower arrangement and holiday decorations. The parcels identified have limited economic viability from irregular timber harvest due to encumbrances and the need to protect their many unique environmental characteristics. Describe the negative economic values of this transfer, and any potential strategies for mitigating those impacts. There may be some short-term timber revenue loss to junior taxing districts and temporary or short-term loss of jobs. Strategies for the transfer will include working with local taxing districts and state legislators to mitigate impacts until replaced timer lands are acquired. October 17, 2023 L - 11 Washington State Department of Natural Resources ǀ TLT Program Application 10 Criteria Four: Public Benefits A public benefit is something that has a positive effect on the general public or one or more groups of people. Examples of public benefits include but are not limited to the following: • Park, open space, nature preserve, or similar designation • Opportunities for resource-based recreation that are scarce or unavailable in the local area • ADA-accessible recreation opportunities • Distinctive scenic or aesthetic features • Documented archeological, non-tribal cultural, or historically significant sites (Indicate if these features are present but do not describe them or indicate where on the parcel they are located) • Scientific research opportunities and outdoor education opportunities Describe the current public benefits provided by the parcel. Including any existing recreational uses. The public benefits provided by these parcels include recreational and ecosystem services. Access to conserved lands, trails, and parks is crucial to quality of life. Research shows that conservation and open spaces promote our well-being and improves both both physical and mental health. Recreational use of this parcel includes birding, hiking, walking, trail running, mountain biking, gravel biking, climbing, horseback riding, trail and trials motorcycle use. These activities occur not only on or near the Olympic Adventure Route, but also through networks of informal trails spread throughout the parcels. We do not have any adequate mechanism to economically calculate the many and valuable public benefits provided by the ecosystem services these parcels provide. Mature forest canopy and associated soils improve water quality by capturing precipitation, filtering surface pollutants, and slowing runoff, tehrefore keeping surface water cool and maintaining in-stream summer flows. Further, forests remove air pollutants that endanger human health and damage structures. These mature forests provide the public benefit of mitigating the effects of climate change. Public benefit related to City of Port Angeles water supply. Describe the public benefits that would result from the transfer. For example, transferring this parcel could expand existing public recreational access to the parcel, or provide new access. The main public benefit is to further bolster the security of the City and County water supply. Short-term job loss associated with a decrease in logging activities in the transferred parcels, is mitigated by the local economic benefits of a more secure water supply, enhanced recreation and tourism, and increased job opportunities in ecological forest management. The transfer also will further opportunities that promote non-timber forest practices such as: harvesting berries, salal etc. The City would further highlight the high value of ecosystem services already identified in the DNR report entitled Trust Lands Performance Assessment Project: Charting a Course for the Future (https://www.dnr.wa.gov/publications/em_tlpa_lege_report_complete.pdf). This report illustrates an annual value of ecosystem services in the amount of $990 million and the social cost of carbon of forested areas as $16.56 billion. October 17, 2023 L - 12 Washington State Department of Natural Resources ǀ TLT Program Application 11 Identify the communities that would be served by the parcel, including any overburdened community, underserved population, or vulnerable population that might receive direct public benefits from this transfer. The City of Port Angeles, Clallam County residents will be directly served by the protection of these parcels. The City transmits water to the Clallam Public Utility District beyond City boundaries serving over 30% of the County's population. Dry Creek Water and the Lower Elwha Klallam Tribe also rely heavily on the Elwha River for water. Port Angeles has long been an economically disadvantaged community with income levels far below the State average. Our local underserved populations will continue to benefit from the non-forest timber products accessible throughout these parcels. Describe how the proximity of the proposed transfer to these communities may increase the benefits you describe. Local access to recreational opportunities and non-forest timber products will be retained. The proximity to Port Angeles and other underserved communities enables easy access for local needs. Cite any publicly reviewed or adopted plans that support the need for the public benefits identified. Provide a link to these plans if available. https://www.cityofpa.us/DocumentCenter/View/5994/Water-System-Plan-2018?bidId= Water System Management Plan https://www.cityofpa.us/DocumentCenter/View/11771/2022-Climate-Resiliency-Plan---Final Climate Resiliency Plan https://www.cityofpa.us/937/Comprehensive-Plan October 17, 2023 L - 13 Washington State Department of Natural Resources ǀ TLT Program Application 12 Part D: Receiving Agency How will the receiving agency manage this parcel? Will the parcel be managed as a park, open space, nature preserve, or similar designation? Include information on how you will preserve the parcel’s ecological values and public benefits. If the parcel is forested, describe plans (if any) to maintain or improve forest health and reduce wildfire risk. The City of Port Angeles will manage these parcels as open space. Recreational access will be maintained. Where needed to to improve forest health and reduce wildfire risk, the City may elect to develop forest management plans under which ecological forest methods including selective forest thinning might be applied. Is there a comprehensive or landscape management plan that would apply to this parcel once it is transferred? If yes, include a hyperlink to the plan, if available. See plans mentioned above most specifically the Water Systems Management Plan and Climate Resiliency Plans. Additional plans will be developed as necessary upon transfer. https://www.cityofpa.us/DocumentCenter/View/5994/Water-System-Plan-2018?bidId= Water System Management Plan https://www.cityofpa.us/DocumentCenter/View/11771/2022-Climate-Resiliency-Plan---Final Climate Resiliency Plan October 17, 2023 L - 14 Washington State Department of Natural Resources ǀ TLT Program Application 13 Has the acquisition of this parcel been identified in planning documents as a priority? If yes, briefly explain why. The acquisitions of these specific parcels have not been called out in planning documents, however, the motives for the transfer are incorporated throughout City policy documents with the message being protect the City's water supply. As noted in prior responses multiple Council actions have also recently been taken which effectively act as City policy. Most notable is the City Council action at the September 19th meeting where Council considered and approved the TLT approach and authorized the submission of the application. How will the receiving agency fund the management of this parcel? The City of Port Angeles works with numerous non-profit partners that assist with maintaining public properties and facilities. The City also has over 250 employees. Protection of the Elwha River watershed is a key component of our Water Management Plan and is embraced in the mission and values expressed in our Climate Resiliency Plan. Management of this parcel is in the long term interest of the city and as such will be an important component of our long-term management plan. October 17, 2023 L - 15 Washington State Department of Natural Resources ǀ TLT Program Application 14 Part E: Summary Statement In 300 words or fewer, summarize why you think this parcel is a good candidate for the TLT program. The parcels identified are critical contributors to the Elwha River water supply and therefore impact a large portion of the Clallam County water supply for residents and businesses alike. Department of Natural Resources (DNR) standard practices for these properties lack the protection necessary to ensure the timberlands within these parcels protect critical watershed infiltration. Even with DNR standard practices timber harvest should not occur on slopes equal to or greater than 35%. Calculations for slopes equal to or greater than 35% within the proposed TLT area is 1,498 acres. The forests within these parcels act as an infiltration bank that maintain healthy flows of tributaries and groundwater into the Elwha River. A transfer to the City will ensure the the protection of the watershed is at the forefront of parcel planning and management. October 17, 2023 L - 16 Washington State Department of Natural Resources ǀ TLT Program Application 15 Part F: Signatures Applicant The information I have provided is true to the best of my knowledge. 09/29/2023 Signature Date City Manager City of Port Angeles Job Title (if any) Professional affiliation (if any) Receiving Agency* *If the receiving agency is acting as the applicant, check this box and leave rest of this section blank. I have reviewed this application and the information is true to the best of my knowledge. Signature Date Job Title Professional affiliation (if any) October 17, 2023 L - 17 Washington State Department of Natural Resources ǀ TLT Program Application 16 DRAFT/Author’s Work/Subject to Change Part G: Glossary Old-growth forest: Per DNR’s Policy for Sustainable Forests, forest stands of at least 5 acres that are in the most structurally complex stage of stand development, sometimes referred to as the fully functional stage of stand development, with a natural origin date prior to 1850, generally considered the start of European settlement in the Pacific Northwest. Examples of structural complexity include multiple canopy layers, snags, gaps in the forest canopy, and fallen trees on the forest floor. Overburdened community: A geographic area where vulnerable populations face combined, multiple environmental harms and health impacts, and includes, but is not limited to, highly impacted communities as defined in RCW 19.405.020 (ESSSB 5141 Sec. 2 (11)). "Highly impacted community" means a community designated by the department of health based on cumulative impact analyses in RCW 19.405.140 or a community located in census tracts that are fully or partially in "Indian country" as defined in 18 U.S.C. Sec. 1151. Resource-based outdoor recreation: Outdoor recreation that is dependent on a particular element or combination of elements in the natural and cultural environments that cannot be easily duplicated by humans. Examples include but are not limited to trail use, camping, boating, swimming, picnicking, and nature study. Underserved populations: Populations who face barriers in accessing victim services, and includes populations underserved because of geographic location or religion, underserved racial or ethnic populations, populations underserved because of special needs (such as language barriers, disabilities, alienage status, or age) and any other population determined to be underserved by the Attorney General or the Secretary of Health and Human Services, as appropriate (34 USC § 12291(a)(39)). Vulnerable populations: Population groups that are more likely to be at higher risk for poor health outcomes in response to environmental harms (ESSSB 5141 Sec. 2 (14)). "Vulnerable populations" includes, but is not limited to: (i) Racial or ethnic minorities; 11 (ii) Low-income populations; 12 13 (iii) Populations disproportionately impacted by environmental harms; and 14 15 (iv) Populations of workers experiencing environmental harms. October 17, 2023 L - 18 Attachment A Name DNR Parcel Sys DNR Parcel Acres Section Zoning Trust Parched 5621 31 T30 R6W s23 RCC3 and/or RCC5 State Board Transfer Parched 5622 21 T30 R6W s23 RCC3 and/or RCC5 State Board Transfer Parched 5624 44 T30 R6W s23 RCC3 and/or RCC5 Common Schools and Indemnity Parched 16442 42 T30 R6W s23 RCC3 and/or RCC5 Common Schools and Indemnity Parched 5620 279 T30 R6W s23 RCC3 and/or RCC5 State Board Transfer Parched 5623 21 T30 R6W s23 RCC3 and/or RCC5 State Board Transfer Parched 16441 227 T30 R6W s23 RCC3 and/or RCC5 Common Schools and Indemnity Parched Total 665 Elwha West 5594 40 T30 N R7W s9 RCC3 and/or RCC5 Elwha West 5600 45 T30 N R7W s10 RCC3 and/or RCC5 Elwha West 5595 86 T30 N R7W s10 RCC3 and/or RCC5 Elwha West 5602 181 T30 N R7W s16 RCC3 and/or RCC5 Elwha West 5603 5 T30 N R7W s16 RCC3 and/or RCC5 Elwha West 5601 72 T30 N R7W s15 RCC3 and/or RCC5 Elwha West 5605 80 T30 N R7W s16 RCC3 and/or RCC5 Elwha West 5615 194 T30 N R7W s21 RCC3 and/or RCC5 Elwha West 11643 78 T30 N R7W s21 RCC3 and/or RCC5 Elwha West 781 Elwha East 5597 189 T30 N R7W s14 RCC3 and/or RCC5 Elwha East 5598 10 T30 N R7W s14 RCC3 and/or RCC5 Elwha East 5599 31 T30 N R7W s15 RCC3 and/or RCC5 Elwha East 5617 42 T30 N R7W s22 RCC3 and/or RCC5 Elwha East 5618 105 T30 N R7W s22 RCC3 and/or RCC5 Elwha East 5619 15 T30 N R7W s22 RCC3 and/or RCC5 Elwha East 5626 252 T30 N R7W s25 RCC3 and/or RCC5 Elwha East 5629 346 T30 N R7W s29 RCC3 and/or RCC5 Elwha East 5627 42 T30 N R7W s26 RCC3 and/or RCC5 Elwha East 116393 41 T30 N R7W s26 RCC3 and/or RCC5 Elwha East 116427 26 T30 N R7W s22 RCC3 and/or RCC5 Elwha East 116428 4 T30 N R7W s22 RCC3 and/or RCC5 Elwha East 116429 78 T30 N R7W s22 RCC3 and/or RCC5 Elwha East 116434 277 T30 N R7W s26 RCC3 and/or RCC5 Elwha East 116435 106 T30 N R7W s25 RCC3 and/or RCC5 Elwha East Total 1564 Indian Creek 5669 37 T30 N R8W s22 RCC3 and/or RCC5 Indian Creek 5671 42 T30 N R8W s23 RCC3 and/or RCC5 Indian Creek Total 79 Elwha Watershed Protection Project Acreage Total 30891 t t t October 17, 2023 L - 19 101 101 101 Lake Sutherland Olympic National Forest Olympic National Forest Indian CreekSaltCreekSaltCreek Little River Little River Hughes Creek Tumwater CreekC o v ille C reekSalt Creek Dry CreekSalt CreekS o uth F o rk Little Ri ve rMa d is o n C reek Ol y mpic A d venture Trail (OA T ) Ol y mpic A d venture Trail (OA T ) Little River RdLittle River Rd Dan K e l l y R dDan K e l l y R d ± 0 0.5 1 1.5 2Mi Olympic National ParkElwha RiverElwha Rivertlt maps Area Map Proposed TLT Area (3,089 Acres) Elwha Watershed Boundary 112 112 Elwha Surface Water Intake Facility (ESWI)PortAngeles Dry Hill ... D acxx::::, October 17, 2023 L - 20 Indian Cre e k Coville Cr eek Salt C r e e k Dr y CreekC r e e kSalt Little Rive r Dry Creek ± 0 0.5 1 1.5 2Miles Elwha Watershed Boundary tlt maps DNR Lands Proposed TLT Area (3,089 Acres) 101 101 112 DNR Property Planned Sales, 2023-2024 October 17, 2023 L - 21 Indian Creek Little River Dry CreekCoville Creek Dry CreekEl wha Ri ver± 0 0.5 1 1.5 2Miles tlt maps Riparian Management Zone & Endangered Fish Bearing Streams 101 101 112 Elwha Watershed Boundary Proposed TLT Area (3,089 Acres) Planned Sales, 2023-2024 (603 Acres) Riparian Management Zone (RMZ) Endangered Salmon or Char Bearing Stream 1111 c:x::::x::::> October 17, 2023 L - 22 El wha Ri ver± 0 0.5 1 1.5 2Miles Elwha Watershed Boundary tlt maps Slope 101 101 112 Indian Cre e k Coville Cr eek Dr y CreekCreekS a ltLittle Rive r Dry Creek Proposed TLT Area (3,089 Acres) Planned Sales, 2023-2024 (603 Acres) Slope >35 Degrees October 17, 2023 L - 23 101 101 112 ± 0 0.5 1 1.5 2Miles Elwha Watershed Boundary tlt maps Marbled Murrelet Nests Proposed TLT Area (3,089 Acres) Planned Sales, 2023-2024 (603 Acres) Marbled Murrelet Nesting Sites Indian Creek Little River Dry CreekC oville CreekDry CreekSalt CreekEl wha Ri ver101 101 112 D - October 17, 2023 L - 24 El wha Ri verElwha Surface Water Intake Facility (ESWI) ± 0 0.5 1 1.5 2Miles Elwha Watershed Boundary tlt maps Well Head Protection Areas 101 101 112 Indian Cre e k Coville Cr eek Dr y CreekCreekS a ltLittle Rive r Dry Creek Proposed TLT Area (3,089 Acres) Planned Sales, 2023-2024 (603 Acres) Well Head Protection Area (WA Dept of Health) October 17, 2023 L - 25 September 29, 2023 Robin Hammill TL T Program Manager MS 47014 Olympia, WA 98504 321 East Fifth Street Port Angeles, WA 98362 Re: Letter of Intent -Nomination of a Paree! of State Trust Lands for the Trust Land Transfer (TL T) Program Dear Robin Hammill. The City of Port Angeles hereby presents the Trust Lands Transfer Pl'ogram Application for the Elwha Watershed Protection Project. As required by the application, the intent oflhis letter is to verify the City Council of the City of Port Angeles through Council action taken on September 19, 2023, directed the City Manager to submit a Trust Land Transfer application to DNR no later than September 30, 2023 to protect the forest within the Elwha Watershed. Additionally, Council's motion stated the City should also continue to pursue options for Department of Natural Resources to use these properties for but not limited to carbon sequestration, other legislative fixes that address watershed protection, additional ownership options and potential property management solutions. Furthermore, this letter is intended to communicate that I, City Manager Nathan West, is authorized as the individual with the authority to accept the transferred parcel on behalf of the City. The City will continue to oppose the State logging in the Elwha River Watershed, until such time that we can proactively and collectively discuss a long-term plan for harvests that protec1s the river and our community's waler supply. As we have shared previously, the Elwha River is the water source which serves our entire community and over 2:5% of the county-wide drinking water. We believe this issue is relevant to all citizens within the city and county as our residents and employers rely heavily on an ongoing and adequate water supply. Thank you in advance for your review and consideration of this important application. Sincerely, ~ ~ Nathan A. West City Manager City of Port Angeles October 17, 2023 L - 26 __________________________________________________________________________________________________________ September 26, 2023 Robin Hammill Department of Natural Resources Trust Land Transfer Program Manager Re: City of Port Angeles’ TLT Application – Elwha River Watershed Dear Ms. Hammill: I am writing to express my support for the City of Port Angeles’ nomination of parcels within the Elwha River Watershed for the trust land transfer program in the 2025-27 biennium. The City of Port Angeles is an underserved rural community that relies on the Elwha River as its sole source of drinking and industrial water. Port Angeles City management and Council has expressed valid concerns that logging in the Elwha Watershed compromises efforts to restore endangered salmon habitat; threatens other endangered and recovering species; destroys essential carbon sinks; and threatens the City’s sole drinking water source. The iconic Elwha River is important to all Washingtonians and remains the largest completed dam removal project in U.S. history. The federal government spent $327 million in Elwha River restoration post-dam removal. Transferring these forests out of the trust so that they are no longer subject to industrial logging compliments the larger scale restoration efforts and is an essential step toward restoring the ecosystem, preserving cultural areas of importance, protecting designated marbled murrelet areas, and securing vital sole source water supply for over 30,000 people. It also presents a significant economic opportunity to secure better suited timber for harvest away from environmentally sensitive areas found in the Elwha Watershed. Sincerely, Representative Mike Chapman 24th Legislative District Legislative Building Olympia, WA 98504-0600 Washington State Legislature October 17, 2023 L - 27 Protect Forests in the Elwha Watershed WHEREAS the Elwha River Watershed is in a state of recovery after the removal of two dams, and the water quality and quantity of the Elwha River are essential for the health of both salmon species and the people of Clallam County; and WHEREAS the Forest lands in the Elwha River Watershed play a critical role in mitigating climate change by absorbing and sequestering carbon dioxide; and WHEREAS the Washington Department of Natural Resources (DNR), led by Commissioner of Public Lands Hilary Franz, continues to propose logging of older forests in the Elwha River Watershed, including forests within the proximity of the river itself, known by the sales names "Power Plant" and "TCB23"; and WHEREAS the harvesting of timber of said forest will compromise efforts to restore salmon habitat, affect other recovering species, destroy important essential carbon sinks, threaten the sole drinking water source for the City of Port Angeles and over 25% of Clallam County, and diminish recreational value to the community; and WHEREAS our Legislative District Representative Mike Chapman has stood up for his constituents in opposition to the proposed timber harvests designated as TCB23, and Power Plant forests; THEREFORE, BE IT RESOLVED that the 24 th Legislative District Democrats call upon Hilary Franz, Public Lands Commissioner, to direct the Department of Natural Resources (DNR) to: 1. delay or cancel the timber sales known as TCB23 and Power Plant; 2. evaluate these important stands relative to the Elwha River Watershed and the protection of steep slopes located between these stands and the river; and 3. pause all timber sales on State lands in the Elwha River Watershed until there can be proactive and collective discussion of a long-term plan for harvests that protect the Elwha River; and THEREFORE, BE IT FINALLY RESOLVED that copies of this resolution be sent to Commissioner of Public Lands, Hilary Franz; State Representatives Mike Chapman and Steve Tharinger; State Senator Kevin van de Wege; Clallam Board of County Commissioners; Port Angeles City Manager Submitted by: Ellen Menshew, Executive Board LD24 and Brian Grad, Resolutions Committee, Clallam County Democrats Reviewed and approved by Resolutions Committee of the 24th LD Democrats, August 29, 2023 Adopted by the Members on September 13, 2023. Bruce Cowan, Chair,mrbrucecowan@gmail.com 360-774-6678 h LATIVE DISTRICT F;MOCRATS October 17, 2023 L - 28 RESOLUTION 23 - 02 1 2 Protect Forests in the Elwha Watershed 3 4 WHEREAS the Elwha River Watershed is in a state of recovery after the removal of two dams, 5 and the water quality and quantity of the Elwha River are essential for the health of both salmon 6 species and the people of Clallam County; and 7 8 WHEREAS the Forest lands in the Elwha River Watershed play a critical role in mitigating 9 climate change by absorbing and sequestering carbon dioxide; and 10 11 WHEREAS the Washington Department of Natural Resources (DNR), led by Commissioner of 12 Public Lands Hilary Franz, continues to propose logging of older forests in the Elwha River 13 Watershed, including forests within the proximity of the river itself, known by the sales names 14 "Power Plant" and "TCB23"; and 15 16 WHEREAS the harvesting of timber of said forest will compromise efforts to restore salmon 17 habitat, affect other recovering species, destroy important essential carbon sinks, threaten the 18 sole drinking water source for the City of Port Angeles and over 25% of Clallam County, and 19 diminish recreational value to the community; and 20 21 WHEREAS our Legislative District Representative Mike Chapman has stood up for his 22 constituents in opposition to the proposed timber harvests designated as TCB23, and Power 23 Plant forests; 24 25 THEREFORE, BE IT RESOLVED that the 24th Legislative District Democrats call upon Hilary 26 Franz, Public Lands Commissioner, to direct the Department of Natural Resources (DNR) to: 27 28 1. delay or cancel the timber sales known as TCB23 and Power Plant; 29 30 2. evaluate these important stands relative to the Elwha River Watershed and the protection of 31 steep slopes located between these stands and the river; and 32 33 3. pause all timber sales on State lands in the Elwha River Watershed until there can be 34 proactive and collective discussion of a long-term plan for harvests that protect the Elwha River; 35 and 36 37 THEREFORE, BE IT FINALLY RESOLVED that copies of this resolution be sent to 38 Commissioner of Public Lands, Hilary Franz; State Representatives Mike Chapman and Steve 39 Tharinger; State Senator Kevin van de Wege; Clallam Board of County Commissioners; Port 40 Angeles City Manager 41 42 43 Submitted by: 44 Ellen Menshew, Executive Board LD24, menshewmom@gmail.com, (360) 477-5104 45 Brian Grad, Resolutions Committee, Clallam County Democrats, briansway51@gmail.com, (360) 620-46 4036 47 48 Adopted by the Membership of the Clallam County Democrats 49 September 9, 2023 50 51 October 17, 2023 L - 29 PROPOSED 2024 -2025 ELECTRIC, SOLID WASTE AND STORMWATER RATES Public Hearing October 17, 2023 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 2AGENDA Utility Rate Change Review Methodology –Cost of Service Analysis (COSA) Electric Rates Solid Waste Collections and Transfer Station Rates Overview of Solid Waste Changes Stormwater Rates IN T R O D U C T I O N 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 3UTILITY RATE REVIEW SCHEDULE 2024-2025 Rates –Proposed in Fall of 2023 –2-year rates Stormwater Electric Solid Waste Collections Solid Waste Transfer Station 2025-2026 Rates –Proposed in Fall of 2024 –2-year rates Water Wastewater 2026-2029 Rates –Proposed in Fall of 2025 –3-year rates Medic 1 IN T R O D U C T I O N 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 4COSA PRINCIPLES IN T R O D U C T I O N Financial Meet revenue requirements Provide revenue stability to the Utility Be easy to administer Customer Requirements Provide rate stability to the customer Be “just, reasonable, fair and equitable” Be easy to understand Be affordable Other Conform to Generally Accepted Rate Setting techniques Be cost based Encourage economic development and conservation 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 52022 –2023 COSA IN T R O D U C T I O N ELECTRIC No rate increase overall Continued the 10-year phase in to shift consumption to base per COSA SOLID WASTE –COLLECTIONS AND TRANSFER STATION No change to rates STORMWATER No increase to the residential rate Increased the ERU factor from 15 to 25 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 6COSA FACTORS IN T R O D U C T I O N Methodologies approved by the UAC and City Council in 2019 have been used to calculate all utility rate adjustments. Funding for capital assets are included in the COSA Set through the Capital Facilities Plan Maintenance of required fund balances has been preserved per City Financial Policies Rates have been averaged over the 2 year cycle to provide stability 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 7COSA FACTORS IN T R O D U C T I O N COSA’s are balanced to the 2024 Planned Budget Currently the City is seeing significant increases to the 2024 Budget for personnel costs that resulted from collective bargaining, cost for supplies and services that are attributed to inflation. State mandated requirements are also a factor in these funds. Balancing affordability with maintaining infrastructure through additional capacity is critical so that costs are not deflected to future generations. ELECTRIC 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 8 9 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 CURRENT COSA vs. PROPOSED COSA 20 2 4 – 20 2 5 E L E C T R I C Total Increase: $1,777,200 Personnel Costs –10.5% increase Includes City Electrician Supplies –5.6% increase Includes BPA payments Overall Budget Increase Expected 6.4% 10 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 ELECTRIC RATES -COSA 20 2 4 – 20 2 5 E L E C T R I C In 2019, in order to keep rates steady a phased approach was taken to build the base rate to appropriate levels. The base rate consists of customer and distribution costs that do not vary based on usage. The City is responsible for these costs even if no services are billed or sold. The ability of the City to ensure the costs of the utility are covered in the event of an emergency is an indicator of economic health and can impact other areas such as bond ratings. This phased in approach was spread across 10 years. Though the base rate increases the corresponding consumption rate decreases. In 2024 –2025 this phased in approach is demonstrated without an expected increase to overall customer charges. 11 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 ELECTRIC RATES -COSA 20 2 4 – 20 2 5 E L E C T R I C Rates have been averaged over the two-year adoption period to provide stability to customers. The Electric Utility phase in approach is continued with an increase in Base rates and a decrease in variable rates. This approach does not have an overall change in rates and is expected to be cost neutral. This was made possible by savings from an approximately $3.0M credit from the BPA in 2023. 12 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 ELECTRIC RATES -COSA 20 2 4 – 20 2 5 E L E C T R I C 2020 Adopted after 1/20 phase in Difference 1/9th Base 22.620 46.20 23.5800 2.6200 Energy 0.07102 0.05081 2021 COSA before phase ,, ,, ,, 2020 2021 2022 2023 Prior base rate 22.620 25.24 27.86 Adjust for 1/9th of difference 2.6200 2.6200 2.6200 New Base rate 22.620 25.24 27.86 30.48 RESIDENTIAL BASE PHASE-IN CALCULATION 13 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 ELECTRIC RATES -COSA 20 2 4 – 20 2 5 E L E C T R I C Base Demand Energy Base Demand Energy Base Demand Energy Residential 29.17 0.06596 34.41 0.06130 5.24 - (0.00466) Residential 35% Disc 18.95 0.04288 22.35 0.03986 3.40 - (0.00302) Residential 25% Disc 21.87 0.04948 25.79 0.04599 3.92 - (0.00349) Non Profit 1 Phase 34.21 0.05486 39.59 0.05370 5.38 - (0.00116) Non Profit 3 Phase 75.99 0.05589 83.97 0.05417 7.98 - (0.00172) General Service 1 Phase 36.45 0.06095 42.51 0.05782 6.06 - (0.00313) General Service 3 Phase 83.31 0.06343 94.09 0.05934 10.78 - (0.00409) GS Municipal 1 Phase 35.02 0.06639 40.10 0.06229 5.08 - (0.00410) GS Municipal 3 Phase 80.19 0.07748 88.79 0.07055 8.60 - (0.00693) GS Demand 1 Phase 75.56 4.462 0.05257 87.94 4.462 0.05198 12.38 - (0.00059) GS Demand 3 Phase 151.93 4.462 0.05212 161.41 4.462 0.05166 9.48 - (0.00046) GS Dem Municipal 1 Phase 80.62 4.462 0.05536 95.10 4.462 0.05467 14.48 - (0.00069) GS Dem Municipal 3 Phase 151.07 4.462 0.05180 160.05 4.462 0.05137 8.98 - (0.00043) ELECTRIC UTILITY 2022-2023 rates 2024-2025 Rates Difference SOLID WASTE 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 14 15 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 BUDGET CHANGES –2023 vs. 2024 20 2 4 S O L I D W A S T E C O S A Total Increase: $3,826,800 Personnel Costs –9.8% increase Other Services –31.7% increase -$1.0M settlement payment Debt Payments –75.0% increase –Includes payments to the Water division for the Staff recommendation of a $1.5M interfund loan from the water division Overall Budget Increase Expected 29.7% 16 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 BUDGET –MARKET CHANGES 20 2 4 S O L I D W A S T E C O S A Solid Waste Budget has had multiple impacts over the last several years as well as changes in the current market that have pushed cost increases. Impacts from China’s National Sword Policy. Impacts from the pandemic. Multi-year inflation. Structural changes in the recycling market. Supply chain delays Equipment and fuel cost increases. Standards for operations and emissions as well as reporting requirements 17 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 BUDGET CHANGES –TRANSITION 20 2 4 S O L I D W A S T E C O S A Beginning in 2017 Waste Connections, Inc. (WCI) made a series of claims for additional compensation. The City was willing to pay only what was due under the contract. After years with no resolution the City exercised its ability to terminate the contract. Maintain affordable rates. If the contract had remained in effect the City would have paid significantly more to WCI which would have caused a more substantial increase to utility rates. 18 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 BUDGET CHANGES –TRANSITION 20 2 4 S O L I D W A S T E C O S A After extensive negotiations the City settled with WCI. The amount the City agreed was owed was significantly lower than WCI’s claims. This approach was the most fiscally responsible. 19 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 BUDGET CHANGES –TRANSITION 20 2 4 S O L I D W A S T E C O S A The Settlement agreement with WCI resolves all claims between the City and WCI. In settlement negotiations WCI claimed over $10M. In the end, the City agreed to pay WCI $1.99 million over two- years. WCI limits construction and operation in Clallam County WCI abandons current development plans for a facility in Carlsborg that would have: •Increased rates well beyond inflationary rates proposed tonight for all County customers. •Negatively impacted the Olympic Discovery Trail and Carlsborg community and businesses. 20 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 BUDGET CHANGES –TRANSITION 20 2 4 S O L I D W A S T E C O S A Weekly Customer Current Rate Proposed % Change $ Change City of Port Angeles 39.97 43.38 8.5%3.41 Clallam County 41.30 48.09 16.4%6.79 Clallam County - Recycle*10.87 12.66 16.5%1.79 Total Clallam County 52.17 60.75 16.5%8.58 *City of PA rates include recycling Difference 12.20 17.38 42.4%5.18 Bi-Weekly Customer Current Rate Proposed % Change $ Change City of Port Angeles 26.74 31.18 16.6%4.44 Clallam County 23.64 27.52 16.4%3.88 Clallam County - Recycle*9.54 11.11 16.5%1.57 Total Clallam County 33.18 38.63 16.4%5.45 *City of PA rates include recycling Difference 6.44 7.46 15.8%1.02 The City also provides a low-income discount that is not included in rates in Clallam County. 21 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 COLLECTIONS RATES -COSA 20 2 4 C O L L E C T I O N S C O S A Accounts 2020-23 Rate 2024-25 Rate Difference % Total Res-Weekly 2,836 39.970 43.375 3.41 8.5% 25% discount 20 30.235 32.810 2.58 8.5% 35% discount 43 26.205 28.435 2.23 8.5% Res-EOW 4,536 26.740 31.175 4.44 16.6% 25% discount 35 20.050 23.390 3.34 16.7% 35% discount 79 17.380 20.270 2.89 16.6% Res-Yard Waste 3,590 8.875 10.165 1.29 14.5% Comm-90g 611 37.880 40.810 2.93 7.7% Fed 90G 1 34.370 37.029 2.66 7.7% Comm-300g 876 97.610 111.605 14.00 14.3% Schools/Comm-Recycle 115 15.705 40.490 24.79 157.8% Muni/City-90g 51 34.780 38.205 3.43 9.8% Muni/City-300g 134 92.775 105.630 12.86 13.9% Comm Yard Waste 14 8.875 10.165 1.29 14.5% Fed-300g 17 91.690 107.595 15.91 17.3% 12,958 SOLID WASTE COLLECTION 22 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 TRANSFER STATION RATES -COSA 20 2 4 T R A N S F E R S T A T I O N C O S A Tons Difference % Total Commercial/City Haulers Rate Surcharge Total Rate Surcharge Total MSW 24,202 119.48 25.51 144.99 169.91 25.51 195.42 50.43 34.8% MSW COPA 12,496 119.48 25.51 144.99 154.28 25.51 179.79 34.80 24.0% YW 1,483 31.55 - 31.55 196.06 - 196.06 164.51 521.4% Self Haul MSW 15,764 162.99 30.99 193.98 213.04 30.99 244.03 50.05 25.8% MSW-Charity 83 77.26 15.50 92.76 101.40 15.50 116.90 24.14 26.0% Tires 39 184.48 184.48 244.03 - 244.03 59.55 32.3% Asbestos 1 411.02 411.02 449.89 - 449.89 38.87 9.5% Contaminated Soils 0 218.52 218.52 492.93 - 492.93 274.41 125.6% Yard Waste 1,063 51.19 - 51.19 253.52 - 253.52 202.33 395.2% Metals and White Goods 439 78.40 78.40 117.40 - 117.40 39.00 49.7% Environmental fee 968 25.82 25.82 39.41 - 39.41 13.59 52.6% Blue Mountain 1,128 225.90 30.99 256.89 291.91 30.99 322.90 66.01 25.7% 57,665 SOLID WASTE TRANSFER STATION 2020-23 Rate 2024-25 Rate STORMWATER 23 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 24 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 BUDGET CHANGES 2023 vs. 2024 20 2 4 S T O R M W A T E R C O S A Total Increase: $261,700 Personnel Costs –6.8% increase –Includes additional Utility Worker per unfunded State Mandates for NPDES permit requirements. Capital Transfers –9.1% increase Overall Budget Increase Expected 8.2% 25 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 STORMWATER RATES -COSA 20 2 4 S T O R M W A T E R C O S A 2022/23 COSA 2024/25 COSA 3,000 sq/ft w disc 3,000 sq/ft w disc Rate Revenue 2,672,234 3,272,790 600,556 22.5% Max ERU's 25 50 25 Equivalent ERU 13,165 14,329 1,164 8.8% Rates/year 202.98 228.40 25.42 12.5% Residential 7,129.00 204.06 229.59 25.53 12.5% 35%Disc 57.00 132.64 149.23 16.59 12.5% 25% Disc 35.00 153.05 172.19 19.14 12.5% Commercial 6,927.45 203.03 228.67 25.64 12.6% Fed Non Taxable 180.61 193.55 224.10 30.55 15.8% 14,329.06 Equivalent ERU's $Change % Change STORMWATER UTILITY 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 26CONCLUSION CO N C L U S I O N Low Consumption - Lowest 20% Approx. 1,700 customer Consumption Base/Tiered Rate Consumption Charges Total Monthly Charges Base/Tiered Rate Consumption Charges Total Monthly Charges Difference $ Difference % Electric 382 29.17 25.20 54.37 34.41 23.42 57.83 3.46 6.4% Water 141 40.86 3.55 44.41 40.86 3.55 44.41 - 0.0% Wastewater 141 34.96 6.92 41.88 34.96 6.92 41.88 - 0.0% CSO 141 13.92 2.17 16.09 13.92 2.17 16.09 - 0.0% Solid Waste Collections EOW 26.74 - 26.74 31.175 - 31.18 4.44 16.6% Yard Waste Container Bi-Weekly 8.875 - 8.88 10.165 - 10.17 1.29 14.5% Medic I 12.37 - 12.37 12.37 - 12.37 - 0.0% 204.74 213.93 9.18 4.5% 2022-23 2024-25 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 27CONCLUSION CO N C L U S I O N aprox 5,200 customer Consumption Base/Tiered Rate Consumption Charges Total Monthly Charges Base/Tiered Rate Consumption Charges Total Monthly Charges Difference $ Difference % Electric 1277 29.17 84.23 113.40 34.41 78.28 112.69 (0.71) -0.6% Water 730 40.86 18.40 59.26 40.86 18.40 59.26 - 0.0% Wastewater 730 34.96 35.84 70.80 34.96 35.84 70.80 - 0.0% CSO 730 13.92 11.24 25.16 13.92 11.24 25.16 - 0.0% Solid Waste Collections Weekly 39.97 - 39.97 43.375 - 43.38 3.41 8.5% Yard Waste Container Bi-Weekly 8.875 - 8.88 10.165 - 10.17 1.29 14.5% Medic I 12.37 - 12.37 12.37 - 12.37 - 0.0% 329.84 333.83 3.98 1.2% Medium Consumption 2022-23 2024-25 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 28CONCLUSION CO N C L U S I O N High Consumption - top 20% aprox 1800 customer Consumption Base/Tiered Rate Consumption Charges Total Monthly Charges Base/Tiered Rate Consumption Charges Total Monthly Charges Difference $ Difference % Electric 2664 29.17 175.72 204.89 34.41 163.30 197.71 (7.17) -3.5% Water 4420 40.86 296.67 337.53 40.86 296.67 337.53 - 0.0% Wastewater 4420 34.96 217.02 251.98 34.96 217.02 251.98 - 0.0% CSO 4420 13.92 68.07 81.99 13.92 68.07 81.99 - 0.0% Solid Waste Collections Weekly 39.97 - 39.97 43.375 - 43.38 3.41 8.5% Yard Waste Container Bi-Weekly 8.875 - 8.88 10.165 - 10.17 1.29 14.5% Medic I 12.37 - 12.37 12.37 - 12.37 - 0.0% 937.60 935.12 (2.48) -0.3% 2022-23 2024-25 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 29CONCLUSION CO N C L U S I O N Elec range 178/mo to 3529/mo. Water range 144/mo to 1704/mo Consumption Base/Tiered Rate Consumption Charges Total Monthly Charges Base/Tiered Rate Consumption Charges Total Monthly Charges Difference $ Difference % Electric 845 18.95 36.23 55.18 22.35 33.68 56.03 0.85 1.5% Water 875 26.56 14.72 41.28 26.56 14.72 41.28 - 0.0% Wastewater 875 22.72 27.96 50.68 22.72 27.96 50.68 - 0.0% CSO 875 8.89 8.66 17.55 8.89 8.66 17.55 - 0.0% Solid Waste Collections EOW 17.38 - 17.38 20.270 - 20.27 2.89 16.6% Yard Waste Container Bi-Weekly 8.875 - 8.88 10.165 - 10.17 1.29 14.5% Medic I 12.37 - 12.37 12.37 - 12.37 - 0.0% 203.31 208.34 5.03 2.5% 35% Med - middle 65%2022-23 2024-25 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 30CONCLUSION CO N C L U S I O N Elec range 166/mo to 2383/mo. Water range 165/mo to 3335/mo Consumption Base/Tiered Rate Consumption Charges Total Monthly Charges Base/Tiered Rate Consumption Charges Total Monthly Charges Difference $ Difference % Electric 1101 21.87 54.48 76.35 25.79 50.63 76.42 0.08 0.1% Water 756 30.64 14.67 45.31 30.64 14.67 45.31 - 0.0% Wastewater 756 26.22 27.86 54.08 26.22 27.86 54.08 - 0.0% CSO 756 10.26 8.62 18.88 10.26 8.62 18.88 - 0.0% Solid Waste Collections EOW 20.05 - 20.05 23.390 - 23.39 3.34 16.7% Yard Waste Container Bi-Weekly 8.875 - 8.88 10.165 - 10.17 1.29 14.5% Medic I 12.37 - 12.37 12.37 - 12.37 - 0.0% 235.91 240.62 4.71 2.0% 25% Med - middle 75%2022-23 2024-25 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 31CONCLUSION Staff is committed to ensuring utility rates remain affordable to our community. This is particularly important as we consider the effects of high inflation and current economic trends. Though rate increases are projected in some utilities in the coming year Staff have worked to ensure the impact is as minimal as possible while balancing the needs of the utilities including infrastructure and capacity. CO N C L U S I O N 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 32UTILITY ADVISORY COMMITTEE The Utility Advisory Committee sent a favorable recommendation for the Staff Recommended 2024 -2025 Electric, Solid Waste and Stormwater rates to City Council with a recommendation to provide presentations to the City Council, UAC and Joint Solid Waste Advisory Board regarding the transition of Transfer Station services to City operations.CO N C L U S I O N 2024 COST OF SERVICE ANALYSIS –PUBLIC HEARING –OCTOBER 17, 2023 33COUNCIL ACTION Council Requested Action: Open the Public Hearing regarding the 2024-2025 Utility Rates Close the Public Hearing Pass the Resolution Amending the Utility Rate Schedule Questions and Discussion CO N C L U S I O N 2024 PROPOSED PERMIT FEE UPDATES October 17, 2023 2024 CITY FEES UPDATE –OCTOBER 17, 2023 2AGENDA Why are permit fee updates proposed? Affordable Housing Incentive Overview of Staff Recommended Fee Updates Examples and Comparable Cities Questions IN T R O D U C T I O N 2024 CITY FEES UPDATE –OCTOBER 17, 2023 3WHY ARE FEE CHANGES PROPOSED? As part of an overall revenue discussion as well as conversations and direction from City Council relative to affordable housing Staff utilized grant funding to perform an analysis of the City’s current permit fee structure including costs associated with processing permits. Designed to offset the cost of providing services. Not intended to generate additional revenue. Costs are specific to Port Angeles. Built to include an sustainable housing Incentive. This incentive is not subsidized by other permit fees IN T R O D U C T I O N 2024 CITY FEES UPDATE –OCTOBER 17, 2023 4WHY ARE FEE CHANGES PROPOSED? Additionally, during the analysis, it was determined that approximately $1.1 million in permit costs are currently being subsidized by General Fund tax collection. Changes to the fee schedule are intended to: Lessen the subsidy to the General Fund to balance the budget Provide increased customer service and efficiencies in the permit process. CED Technician position Natural Resources/Grant Assistant Planner IN T R O D U C T I O N SUSTAINABLE HOUSING INCENTIVE 2024 CITY FEE UPDATE –OCTOBER 17, 2023 5 6 2024 CITY FEES UPDATE –OCTOBER 17, 2023 AFFORDABLE HOUSING INCENTIVE AF F O R D A B I L I T Y An Affordable Housing incentive has been built into the fee schedule proposed to promote Affordable Housing outlined in the City’s Strategic Plan. The following Housing Types will have building permit fees waived: Accessory Dwelling units Duplexes Triplexes Fourplexes Cottage Housing Caretaker Units Apartment Complexes Townhome developments Multifamily housing Group Homes Permanent Supportive Housing Emergency Housing Adult Family Homes Transitional Housing Low-Income Homeownership Programs, single household dwellings constructed through a recognized nonprofit, local, state, or federal self-help program where labor participation is required. 7 2024 CITY FEES UPDATE –OCTOBER 17, 2023 AFFORDABLE HOUSING INCENTIVE AF F O R D A B I L I T Y The following fee types will be waived: ꓫBuilding Permit Fees ꓫBuilding Plan Review Fees, Fire Plan Review Fees, Planning Plan Review Fees, Public Works Siting Plan Review Fees ꓫAdditional hourly rate fees ꓫFire Development Fees ꓫHearing Examiner Fees and any other hourly hearings as it relates to eligible development. ꓫArcheological review fees ꓫBoundary line adjustment fees 8 2024 CITY FEES UPDATE –OCTOBER 17, 2023 AFFORDABLE HOUSING INCENTIVE AF F O R D A B I L I T Y ꓫConditional use permits fees ꓫSEPA Environmental Checklist Review ꓫNEPA ꓫAdoption of previous NEPA/SEPA Documents ꓫLand Use Verification ꓫLocate Notice Review ꓫLot Confirmation ꓫOverlay Zones ꓫParking Variance ꓫShort Plats, Plats, Binding Site Plans ꓫTemporary Use Permit 9 2024 CITY FEES UPDATE –OCTOBER 17, 2023 AFFORDABLE HOUSING INCENTIVE AF F O R D A B I L I T Y ꓫZoning Lot Covenant ꓫElectric Utility Service Charges: Electrical residential work permits and fees, including inspections and applicable taxes. ꓫResidential new water service connection charges and system development charges. ꓫSewer Connection Permits/charges for eligible development ꓫStorm Sewer/Drain Connection Charges ꓫSewer System Development Charges ꓫElectrical Permits ꓫApplication fee for Multi-family Tax Exemption program 10 2024 CITY FEES UPDATE –OCTOBER 17, 2023 AFFORDABLE HOUSING INCENTIVE AF F O R D A B I L I T Y Permit Fee Cost = $0 Permit Fee Cost = $0 Permit Fee Cost = $0 Permit Fee Cost = $0 11 2024 CITY FEES UPDATE –OCTOBER 17, 2023 AFFORDABLE HOUSING INCENTIVE AF F O R D A B I L I T Y Permit Fee Cost = $0 Permit Fee Cost = $0 Permit Fee Cost = $0 Permit Fee Cost = $0 12 2024 CITY FEES UPDATE –OCTOBER 17, 2023 AFFORDABLE HOUSING INCENTIVE AF F O R D A B I L I T Y Maintains Council direction to support affordable housing. Keeps the fee schedule simple in line with the current code re -envisioning project. Meets Council’s Housing Action goals Strategic Plan ICI#1 –Housing UPDATED STAFF RECOMMENDATION 2024 CITY FEES UPDATE –OCTOBER 17, 2023 13 14 2024 CITY FEES UPDATE –OCTOBER 17, 2023 UPDATED STAFF RECOMMENDATION 20 2 4 P E R M I T F E E S Staff is recommending for Council consideration a change to the original proposal on October 3rd to include a two-year phase in of the rates. The increase is still recommended at 75% of the COSA. Half of the proposed fee increase would occur on January 1, 2024 with the remaining increase going into effect on January 1, 2025. Funding available for the CED Technician in 2024 Funding available for the Natural Resources/Grants Assistant Planner late in 2024 Maintains a $490,600 subsidy from the General Fund Cemetery and Fire Service fees do not include a recommended phased approach. 15 2024 CITY FEES UPDATE –OCTOBER 17, 2023 2024 PERMIT FEES EXAMPLE #1 –1,500 SF RESIDENCE $3,572 $3,928 $4,054 $4,135 $4,243 $4,343 $4,365 $5,086 $5,711 $5,976 $6,601 $6,667 $6,891 $7,169 $7,366 $7,664 $7,699 $8,215 $9,435 $16,034 $17,479 $- $5,000 $10,000 $15,000 $20,000 Current PA Anacortes City of Sequim Clallam County Bonney Lake Mill Creek Monroe 1/1/24 - PA Battleground Oak Harbor 1/1/25 - PA Arlington Aberdeen Camas Tukwila Kenmore Average Mukilteo Centralia Tumwater Covington City Building Permit Base Fee Plan Check Fire Review / Mechanic Planning Review / Plumbing Total Cost 1/1/24 - PA 2,505$ 1,628$ 528$ 426$ 5,086$ 1/1/25 - PA 3,143$ 2,043$ 786$ 629$ 6,601$ Current PA 1,866$ 1,213$ 270$ 223$ 3,572$ Average 2,738$ 1,780$ 2,210$ 971$ 7,699$ 20 2 4 P E R M I T F E E S 16 2024 CITY FEES UPDATE –OCTOBER 17, 2023 EXAMPLE #2 –TEN LOT SUBDIVISION $4,107 $4,307 $4,870 $5,268 $5,344 $5,493 $6,246 $7,027 $7,251 $7,668 $7,824 $8,385 $8,387 $9,609 $9,625 $9,695 $10,196 $10,604 $12,163 $17,311 $24,020 $- $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 Current PA Anacortes Clallam County Mill Creek City of Sequim Bonney Lake 1/1/24 - PA Oak Harbor Aberdeen Monroe Battleground 1/1/25 - PA Arlington Mukilteo Centralia Average Camas Tukwila Kenmore Tumwater Covington Scenario 2: Ten lot subdivision and overlay zone with 1,500 sf (cost per lot) 20 2 4 P E R M I T F E E S 17 2024 CITY FEES UPDATE –OCTOBER 17, 2023 EXAMPLE #2 –TEN LOT SUBDIVISION City Preapp (New Fee) Prelimin. Subdivision Prelimin. Overlay Zone SEPA Final Subdivision Public Hearing (New Fee) Final Overlay Zone Land Use Permit Land Use Permit Subtotal Building Permit Building Permit Subtotal Total Cost Total Cost Per Lot 1/1/24 - PA 380$ 3,603$ 2,177$ 603$ 2,117$ 1,500$ 1,213$ 11,593$ 1,159$ 50,865$ 5,086$ 62,458$ 6,246$ 1/1/25 - PA 761$ 5,706$ 2,853$ 856$ 3,233$ 3,000$ 1,427$ 17,836$ 1,784$ 66,012$ 6,601$ 83,848$ 8,385$ Current PA -$ 1,500$ 1,500$ 350$ 1,000$ -$ 1,000$ 5,350$ 535$ 35,718$ 3,572$ 41,068$ 4,107$ Average 469$ 7,708$ 2,351$ 1,078$ 3,082$ 2,193$ 3,082$ 19,962$ 1,996$ 76,991$ 7,699$ 96,953$ 9,695$ 20 2 4 P E R M I T F E E S 18 2024 CITY FEES UPDATE –OCTOBER 17, 2023 2024 PERMIT FEES EXAMPLE #3 –NEW BUSINESS $400 $947 $1,100 $2,250 $2,468 $2,525 $2,650 $3,200 $3,359 $3,623 $4,250 $4,875 $5,003 $5,048 $5,599 $5,983 $6,300 $6,908 $7,355 $8,645 $16,877 $- $5,000 $10,000 $15,000 $20,000 Centralia Current PA Aberdeen Mill Creek Oak Harbor City of Sequim Anacortes Clallam County Tumwater 1/1/24 - PA Bonney Lake Monroe Arlington Average Kenmore Battleground 1/1/25 - PA Camas Mukilteo Tukwila Covington Scenario 3: New business in existing structure with conditional use City Preapp (New Fee) Conditional Use Permit SEPA Land Use Permit Subtotal Certificate of Occupancy Sign Permit (≤25 sf)Total Cost 1/1/2024 - PA 381$ 2,390$ 603$ 3,373$ 120$ 130$ 3,624$ 1/1/2025 - PA 761$ 4,280$ 856$ $ 5,896 190$ 214$ $ 6,300 Current PA -$ 500$ 350$ $ 850 50$ 47$ $ 947 Average 469$ 3,124$ 1,046$ $ 4,639 123$ 287$ $ 5,048 20 2 4 P E R M I T F E E S 19 2024 CITY FEES UPDATE –OCTOBER 17, 2023 EXAMPLE #4 –LOCAL COMPARABLE Permit/Fee Type Sequim Port Townsend Clallam County Jefferson County Port Angeles at 75% COSABuilding Permit 2,029.45 2,029.45 1,839.66 2,091.00 3,152.70 Building Plan Review 1,319.14 1,319.14 1,195.78 1,359.15 2,049.26 Public Works Site Plan Review 260.00 384.00 125.00 749.00 788.18 Planning Plan Review 130.00 687.76 75.00 321.00 630.54 Fire Plan Review 585.00 3,126.26 - 107.00 788.18 Site Adaption Review - 240.00 - - - Stormwater Review - - 125.00 - 380.00 Engineering Inspection - 5,021.10 - - - Site Evaluation for Septic - - 397.00 - - Septic Review - - 503.00 - - Septic System Permit - - - 1,047.90 - Environment Health Review Water - - 75.00 162.75 - Environment Health Review Septic - - 132.00 162.75 - Sewer Inspection 77.00 - ****- Sewer Connection Permit 7,548.00 - ****665.70 5/8" Meter Package 291.10 - ******- Water Meter Install 250.00 1,800.00 ******1,280.00 Water Connection Permit 8,184.00 - ******- Sewer System Development Fee - 3,758.00 ****2,260.00 Water System Development Fee - 5,603.00 ******2,260.00 Certificate of Occupancy 130.00 - - - 190.20 Electrical Permit ****190.20 Single Family Residence Park Impact Fe 5,887.00 - - - - Energy Code Fee - 96.00 - - - Single Family Residence FR Transportat 2,491.00 - - - - Software Fee 15.00 - - - - Scanning Fee - - - 26.75 - 5% Technology Fee - - - 301.37 - Total Building Permit Fees 29,196.69 24,064.71 4,467.44 6,328.67 14,634.96 **Estimated Total With Septic System $14,467.44 - $29,467.44 $16,328.67 - $31,328.67 * Electrical Permits By PUD** Septic System Installation $10,000-$25,000*** Water by Other Jurisdiction or Well Installation at ~$60.00/ft Building Permit Fees Based On A Single Family Residence With A Valuation Of $251,055 20 2 4 P E R M I T F E E S ADDITIONAL CONSIDERATIONS 20 2024 CITY FEES UPDATE –OCTOBER 17, 2023 21 2024 CITY FEES UPDATE –OCTOBER 17, 2023 TRANSPARENCY AND REPORTING OT H E R C O N S I D E R A T I O N S Council and Staff have prioritized enhanced transparency and efficiencies for permit review and approval. Once the new Enterprise System is in place the Director’s of Community and Economic Development, Fire Department and Public Works and Utilities will present Key Performance Indicators (KPI) to Council regularly. KPI’s will be developed through collaboration of community stakeholders; such as Port Angeles Association of Realtors, North Peninsula Builders Association and Peninsula Housing Authority. 22 2024 CITY FEES UPDATE –OCTOBER 17, 2023 HARDSHIP ASSISTANCE OT H E R C O N S I D E R A T I O N S Staff recommend the inclusion of Hardship Assistance to customers applying for single family permit types. Staff will present to Council a program to address this option by July 1, 2024. Apply to residents earning less than 80% Area Median Income Apply to remolding or expansion of existing single-family units 23 2024 CITY FEES UPDATE –OCTOBER 17, 2023 SINGLE FAMILY HOUSING OT H E R C O N S I D E R A T I O N S Requests have been received to consider affordable single-family housing for permit reimbursements. Staff will present to Council a program to address this need by October 1, 2024 Apply to residents earning less than 80% Area Median Income and are eligible for reimbursement under the Affordable Housing Sales Tax funds. 24 2024 CITY FEES UPDATE –OCTOBER 17, 2023 OTHER RECOMMENDATIONS OT H E R C O N S I D E R A T I O N S Based on input received from public comment Staff is also recommending: Altering the Notice-to-Title (NTT) requirement provision from a permanent to 10 years. Adjust the charge for fee waiver non-compliance from three times the permit to two times the permit Adjusting the charge for voluntary change from two times the permit to one-and-a-half times the permit. Other clarifications and adjustments. 25 2024 CITY FEES UPDATE –OCTOBER 17, 2023 ANNUAL REVIEW OF FEES OT H E R C O N S I D E R A T I O N S Finally, Staff is recommending the annual review of fees. Prevents large cost changes Annual review of labor, benefits and general cost inflation considered. Any adjustments recommended would occur concurrently with the annual budget process. 2024 CITY FEES UPDATE –OCTOBER 17, 2023 26CONCLUSION The update to City fees meets the revenue goals outlined by City Council over the last year. Review of fines and fees to offset City services was included in the list of the six revenue options that Council directed Staff to pursue when balancing the budget. Meets Issue of Critical Importance #3 -Capacity in the Strategic Plan. Large lot single family development is not a sustainable option for the City. CO N C L U S I O N 2024 CITY FEES UPDATE –OCTOBER 17, 2023 27CONCLUSION The updates to the fee schedule will lessen the General Fund subsidy and create a robust program to promote affordable housing in the City. This waiver applies to: 15 housing types 25 permit fees The update to the fee schedule will also balance the City’s budget and create efficiencies in the permit process. CO N C L U S I O N Staff requests Council: Continue the Public Hearing from October 3rd Close the Public Hearing Continue Council Discussion and Questions Staff Recommends: Council conduct the second reading of the Ordinance Continue this item to November 8th CO N C L U S I O N 2024 CITY FEES UPDATE –OCTOBER 17, 2023 28 CO N C L U S I O N 29 2024 CITY FEES UPDATE –OCTOBER 17, 2023 EXAMPLE #4 –LOCAL COMPARABLE Permit/Fee Type Sequim Port Townsend Clallam County Jefferson County Port Angeles at 75% COSABuilding Permit 2,029.45 2,029.45 1,839.66 2,091.00 3,152.70 Building Plan Review 1,319.14 1,319.14 1,195.78 1,359.15 2,049.26 Public Works Site Plan Review 260.00 384.00 125.00 749.00 788.18 Planning Plan Review 130.00 687.76 75.00 321.00 630.54 Fire Plan Review 585.00 3,126.26 - 107.00 788.18 Site Adaption Review - 240.00 - - - Stormwater Review - - 125.00 - 380.00 Engineering Inspection - 5,021.10 - - - Site Evaluation for Septic - - 397.00 - - Septic Review - - 503.00 - - Septic System Permit - - - 1,047.90 - Environment Health Review Water - - 75.00 162.75 - Environment Health Review Septic - - 132.00 162.75 - Sewer Inspection 77.00 - ****- Sewer Connection Permit 7,548.00 - ****665.70 5/8" Meter Package 291.10 - ******- Water Meter Install 250.00 1,800.00 ******1,280.00 Water Connection Permit 8,184.00 - ******- Sewer System Development Fee - 3,758.00 ****2,260.00 Water System Development Fee - 5,603.00 ******2,260.00 Certificate of Occupancy 130.00 - - - 190.20 Electrical Permit ****190.20 Single Family Residence Park Impact Fe 5,887.00 - - - - Energy Code Fee - 96.00 - - - Single Family Residence FR Transportat 2,491.00 - - - - Software Fee 15.00 - - - - Scanning Fee - - - 26.75 - 5% Technology Fee - - - 301.37 - Total Building Permit Fees 29,196.69 24,064.71 4,467.44 6,328.67 14,634.96 **Estimated Total With Septic System $14,467.44 - $29,467.44 $16,328.67 - $31,328.67 * Electrical Permits By PUD** Septic System Installation $10,000-$25,000*** Water by Other Jurisdiction or Well Installation at ~$60.00/ft Building Permit Fees Based On A Single Family Residence With A Valuation Of $251,055 20 2 4 P E R M I T F E E S 2024 REVENUE SOURCES PUBLIC HEARING October 17, 2023 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 2AGENDA Introduction Overview of the 2024 Citywide Revenue Revenue Projections by Fund General Fund Special Revenue Utility Funds Capital and Other Funds 2024 Budget Schedule Public Hearing and Council Discussion IN T R O D U C T I O N 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 3INTRODUCTION IN T R O D U C T I O N The Preliminary Budget must be presented by the 31st of October (RCW 35.33.055).The Proposed City Manager’s Recommended Budget has been available on the City’s website since October 6th. The revenue sources presentation and public hearing are a State requirement per RCW 84.55.120. Must hold a public hearing on revenue sources for the coming year’s budget. Must include consideration of property tax increases. 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 4INTRODUCTION IN T R O D U C T I O N Revenues within each fund must be used for the purposes the revenue was collected. Exception is property tax,utility tax,general sales tax collection and other miscellaneous tax collection (gambling, parking,some State shared revenue)can be used for any purpose . The General Fund is the only fund that can subsidize another fund. No other funds can pay for services that are not specifically related to each funds purpose .Example: Electric fund cannot pay for Water services. 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 5INTRODUCTION IN T R O D U C T I O N A conservative approach was taken when estimating all revenue in accordance with City Financial Policies. Revenue trends currently indicate that collection is meeting and in some instances exceeding expectations for this time of the year. Due to present economic indicators,such as high inflation,a cautious approach was followed. The use of reserves is not considered a revenue source .However, there are many funds that have a planned use of reserves for capital and one-time needs. ALL CITY FUNDS 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 6 Total revenue for all City funds. 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 7ALL FUNDS -REVENUE AL L C I T Y F U N D S This table can be found on page 35 of the 2024 Preliminary Budget Document. $$% Taxes $16,650,475 $18,907,074 $1,844,104 $17,482,200 $19,397,700 1,915,500 10.96% Licenses & Permits 618,859 609,047 651,530 832,100 1,254,300 422,200 50.74% Intergovt. Revenue 7,289,855 7,707,719 7,456,902 19,026,600 12,198,400 (6,828,200)-35.89% Charges for Goods & Svcs.65,874,640 71,950,423 73,355,711 75,428,100 81,417,800 5,989,700 7.94% Fines & Penalties 1,590 695 596 1,800 1,500 (300)-16.67% Miscellaneous Revenue 10,844,704 5,522,115 (38,793)10,309,600 11,429,200 1,119,600 10.86% Capital Contributions 197,055 108,967 111,806 50,000 150,000 100,000 200.00% Non-Revenues - 2,000,000 25,200 1,535,400 1,510,200 5992.86% Other Financing Sources 10,688,774 12,735,488 7,278,582 12,180,400 16,105,200 3,924,800 32.22% Reserves Used - - - 26,668,200 18,413,700 (8,254,500)-30.95% TOTAL REVENUE $112,165,952 $117,541,528 $92,660,438 $162,004,200 $161,903,200 (101,000)-0.06% Change from Prior Yr. $$($1,240,245)$5,375,576 ($24,881,090)$69,343,762 Change from Prior Year %-1.10%-4.57%-17.39%37.83% 2024 PROPOSED BUDGET VARIANCE FROM 2023 BUDGET AMEND. #22021 ACTUAL REVENUE 2023 BUDGET AMEND. #2 2022 ACTUAL 2020 ACTUAL 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 8ALL FUNDS -REVENUE AL L C I T Y F U N D S This table can be found on page 35 of the 2024 Preliminary Budget Document. Taxes 11.98%Licenses & Permits 0.76% Intergovt. Revenue 7.53% Charges for Goods & Svcs. 50.29% Fines & Penalties 0.00% Capital Contributions 0.09% Non-Revenues 0.93% Reserves Used 11.37% CITYWIDE REVENUES BY CATEGORY (TOTAL $161,903,200) 34.76%8.86%9.27%19.48%4.15%3.20%0.50%10.40%0.41%3.58%0.87%4.52%Other Internal ChargesParks & RecreationEquipment Replacements ElectricWaterWastewaterSolid WasteStormwater CHARGES Conservation Medic OnePermits 26.77%23.68%26.84%1.48%2.22%7.25%2.91%4.42%3.18%1.25%Other UtilityPhoneTBDHousingLodgingREET I &II Criminal Justi TAXESPropertySales 10.96%1.81%Judgements/Settlements 14.50%44.20%28.53% Interest EarnedRentals/Leases OtherInsurance Transfers MISCELLANEOUS GENERAL FUND 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 9 The General Fund is the main operating fund of the City. This fund accounts for all financial activities associated with the provision of traditional government. This fund is used to account for all resources not accounted for in another fund. 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 10GENERAL FUND REVENUE GE N E R A L F U N D This table can be found on page 46 of the 2024 Preliminary Budget Document. $$% Taxes 14,009,132$ 15,179,927$ 15,023,317$ 14,770,600$ 15,953,800$ 1,183,200 8.01% Licenses & Permits 495,661 486,789 509,223 700,300 1,041,100 340,800 48.66% Intergovt. Revenue 2,312,499 1,932,181 2,155,272 1,649,300 3,100,900 1,451,600 88.01% Charges for Goods & Svcs.4,649,739 4,817,582 4,927,960 5,720,700 6,260,800 540,100 9.44% Fines & Penalties 1,590 695 596 1,800 1,500 (300) -16.67% Miscellaneous Revenue 176,628 67,490 (578,670) 258,800 230,400 (28,400) -10.97% Prop./Trust Income - - - - - - N/A Non-Revenues - - - - - - N/A Other Financing Sources 165,000 63,566 121,889 88,000 160,700 72,700 82.61% TOTAL REVENUE 21,810,249$ 22,548,230$ 22,159,587$ 23,189,500$ $26,749,200 3,559,700 15.35% Change from Prior Yr. $$822,568$ 737,981$ (388,643)$ 1,029,913$ Change from Prior Year %3.92%3.38%-1.72%4.65% 2021 ACTUAL REVENUE 2023 BUDGET AMEND. #2 2024 PROPOSED BUDGET VARIANCE FROM 2023 BUDGET AMEND. #22022 ACTUAL 2020 ACTUAL 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 11GENERAL FUND REVENUE GE N E R A L F U N D This table can be found on page 46 of the 2024 Preliminary Budget Document. Taxes 59.64% Licenses & Permits 3.89% Intergovt. Revenue 11.59% Charges for Goods & Svcs. 23.41% Fines & Penalties 0.01% Miscellaneous Revenue 0.86%Other Financing Sources 0.60% Allocations 87.09% Activity & Rental Fees 1.15% Planning Fees 4.95% Cemetery Services 2.16% Other 4.65% CHARGES FOR SERVICES Property Tax 32.55% Utility Tax 32.76% Sales Tax 28.79% Other Tax 5.88% TAXES 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 12 PROPERTY UTILITY SALES PHONE CRIMINAL JUSTICE OTHER TAX REVENUE GE N E R A L F U N D 33%33%29%1%3%1% $5,193,600 Includes a 1% increase; maximum allowable $5,206,200 Tax collected on services in each utility. $4,593,200 .84% of Sales tax collected Citywide & EUGA $287,600 6% tax on select phone services $431,300 .10% of Sales tax collected Citywide 59.6% ($16.0M) of General Fund Revenue $161,400 Leasehold Excise tax Gambling tax Comm. Parking 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 13GENERAL FUND –PROPERTY TAX GE N E R A L F U N D $4 , 3 4 6 , 4 6 1 $4 , 4 1 6 , 7 2 8 $4 , 5 0 9 , 2 0 8 $4 , 5 6 9 , 6 1 7 $4 , 6 4 5 , 9 4 4 $4 , 7 2 1 , 9 8 2 $4 , 8 3 3 , 8 7 3 $4 , 8 3 3 , 5 4 2 $5 , 0 8 5 , 1 0 0 $5 , 1 9 3 , 6 0 0 $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 2015 2016 2017 2018 2019 2020 2021 2022 2023 Budget 2024 Estimate 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 14GENERAL FUND –UTILITY TAX GE N E R A L F U N D These tables can be found on pages 52 & 53 of the 2024 Preliminary Budget Document. UTILITY PERCENTAGE OF REVENUES Electric 6.00% Water 10.00% Wastewater 10.00% Solid Waste Collection 10.00% Solid Waste Transfer Station 8.00% Stormwater 8.00% YEAR ELECTRIC UTILITY WATER UTILITY WASTEWATER UTILITY SOLID WASTE COLLECTIONS SOLID WASTE LANDFILL STORMWATER UTILITY 2024 Budget $1,787,100 $741,000 $1,042,500 $534,300 $821,500 $279,300 2023 Budget $1,732,600 $741,000 $1,042,500 $312,600 $772,400 $221,000 2022 $1,628,729 $512,044 $686,150 $265,491 $740,924 $141,247 2021 $1,471,100 $680,600 $985,300 $325,600 $720,100 $208,800 2020 $1,442,939 $681,019 $963,805 $324,918 $728,012 $202,931 2019 $1,481,799 $715,435 $985,115 $338,077 $728,983 $186,767 2018 $1,465,656 $641,399 $966,956 $313,765 $684,060 $175,268 % Change 2024 vs. 2023 3.15%0.00%0.00%70.92%6.36%26.38% 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 15 State, 6.5% City, 1.00% Clallam Transit Authority, 0.60% Criminal Justice Fund, 0.10% Emergency Communications, 0.10% Clallam County Mental Health, 0.10% Transportation Benefit District, 0.30% Juvenile & Family Services , 0.10%Affordable Housing, 0.10% GENERAL FUND –SALES TAX GE N E R A L F U N D * The City receives 0.84% of the 1.0%, the County receives 0.15% and 0.01% pays the State for administrative charges. 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 16GENERAL FUND –SALES TAX GE N E R A L F U N D $1 , 2 9 7 , 5 4 9 $1 , 4 2 9 , 0 0 6 $1 , 6 5 9 , 5 6 4 $1 , 8 0 9 , 9 6 0 $1 , 6 7 2 , 3 5 0 $8 0 2 , 4 0 9 $4 8 0 , 5 0 6 $4 6 6 , 8 0 9 $5 0 2 , 9 3 7 $4 9 2 , 8 5 4 $5 8 4 , 8 4 9 $4 3 1 , 3 1 7 $6 0 7 , 4 4 8 $6 1 8 , 6 5 6 $4 6 2 , 0 0 8 $6 3 6 , 7 2 6 $6 1 4 , 5 9 1 $4 9 4 , 4 1 2 $2 8 3 , 3 6 4 $2 3 0 , 5 5 6 $2 4 4 , 9 3 3 $2 8 4 , 9 0 7 $3 1 3 , 5 3 4 $1 6 6 , 5 9 9 $1 3 5 , 5 4 5 $1 6 2 , 0 6 5 $1 3 3 , 8 3 0 $3 5 8 , 3 1 2 $1 2 7 , 0 2 2 $9 7 , 7 1 9 $5 7 7 , 1 7 4 $5 9 0 , 5 1 2 $7 1 8 , 8 6 6 $7 9 6 , 9 7 9 $9 1 0 , 4 8 2 $2 8 5 , 1 6 2 $1 3 8 , 8 2 9 $1 3 0 , 8 9 2 $1 5 1 , 1 8 4 $1 6 9 , 6 2 6 $1 6 6 , 7 7 4 $1 2 4 , 8 0 5 $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 2018 2019 2020 2021 2022 2023 -YTD SALES TAX BY CATEGORY Retail Trade Construction Accommodation & Food Services Wholesale Trade Manufacturing Other Services Information 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 17 BUILDING AND PLANNING PUBLIC WORKS CABLE FRANCHISE POLICE BUSINESS LICENSES LICENSES AND PERMITS GE N E R A L F U N D 40%33%15%11%<1% $419,800 Building Permits $346,200 Right-of-way permits Clear/Grade permits $160,000 5% Franchise Fee $113,500 Radio Repeater License Concealed Carry Permits 3.9% ($1.04M) of General Fund Revenue $1,600 Licensing for select services; such as taxi cabs. 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 18 GRANTS LIQUOR EXCISE CRIMINAL JUSTICE SERVICE REVENUES OTHER INTERGOVERNMENTAL GE N E R A L F U N D 81%10%6%2%1% $2,525,600 REdisCOVERY Bullet Proof Vests Stonegarden ARPA $301,500 Liquor Tax and Board profits $181,500 High Crime Violent Crimes Special Programs Marijuana $55,000 Payments for Police Services 11.6% ($3.1M) of General Fund Revenue $37,300 Fire Insurance Premiums State Shared revenue is distributed on a per capita basis based on State revenue forecasts for the 2024 year. The amount for each state shared revenue differs depending on the revenue source. 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 19 INTERFUND CHARGES PLAN CHECK FEES CEMETERY SERVICES FIRE SERVICES RENTAL SERVICES OTHER CHARGES FOR SERVICES GE N E R A L F U N D 87%5%4%2%1%1% $5,452,700 General Fund charges for work performed $300,200 $250,000 All Cemetery sales and services $106,500 Fire Inspection Services and Classes $69,000 Rentals at City facilities; Vern Burton, Boat Ramp, Banner Rentals 23.4% ($6.3M) of General Fund Revenue $82,400 Zoning Services Fingerprinting Range User Fees PEG Charges Memberships 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 20GENERAL FUND REVENUE GE N E R A L F U N D Property Taxes 4,833,873 4,833,542 5,085,100 5,235,600 150,500 3.0%19.6% Sales Taxes 4,776,268 5,012,180 3,949,200 4,593,200 644,000 16.3%17.2% Electric Utility Tax 1,703,362 1,628,729 1,732,600 1,787,100 54,500 3.1%6.7% Water Utitlity Tax 692,562 486,184 741,000 741,000 - 0.0%2.8% Wastewater Utility Tax 978,083 881,007 1,042,500 1,042,500 - 0.0%3.9% Solid Waste Utility Tax - Collection 324,242 265,491 312,600 534,300 221,700 70.9%2.0% Solid Waste Utility Tax - T.S. 762,785 740,924 772,400 821,500 49,100 6.4%3.1% Stormwater Utility Tax 211,947 195,009 221,000 279,300 58,300 26.4%1.0% Telephone Tax 256,133 276,301 319,600 287,600 (32,000)-10.0%1.1% Criminal Justice Sales Tax 435,711 455,469 370,100 431,300 61,200 16.5%1.6% Leasehold Excise Tax 154,404 174,822 155,700 161,400 5,700 3.7%0.6% Liquor-Excise Tax + Profit 296,822 298,515 295,500 301,500 6,000 2.0%1.1% Building Permits 427,664 323,716 692,800 729,700 36,900 5.3%2.7% Cable TV Franchise Fee 118,917 147,911 170,000 160,000 (10,000)-5.9%0.6% Grants 1,251,211 1,514,828 1,039,500 2,525,600 1,486,100 143.0%9.4% Allocations 4,363,871 4,536,524 5,128,300 5,452,700 324,400 6.3%20.4% Rental & Cemetery Services 205,690 209,903 201,500 319,000 117,500 58.3%1.2% All Other Gen. Fund Taxes 754,685 178,532 960,100 1,345,900 385,800 40.2%5.0% Total Revenue 22,548,230 22,159,587 23,189,500 26,749,200 3,559,700 15.4%100% 2024 PRELIM. BUDGET % of 2024 REVENUE BUDGET VARIANCE FROM 2023 AMENDMENT #2 REVENUE DESCRIPTION 2023 BUDGET AMEND. #2 2021 ACTUAL 2022 ACTUAL 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 21 Leasehold Excise Tax, $161,400 Cable TV Franchise Fee , $160,000 Building Permits, $766,000 Sales Tax Criminal Justice , $431,300 Liquor Excise Tax + Profit, $301,500 Sales Tax - combined, $4,593,200 Telephone Tax , $287,600 Parks and Recreation Fees, $319,000 City Utility Tax- combined, $5,206,200 Property Tax , $5,193,600 Federal/State Grants, $2,525,600 Investment Interest Earned, $146,000 Police Licenses, $113,500 Interdepartmental Charges for Services, $5,452,700 Other Revenues, $1,091,600 GENERAL FUND REVENUE GE N E R A L F U N D Total Revenues = $26,749,200 SPECIAL REVENUE FUNDS 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 22 Special Revenue funds account for and report the proceeds of specific resources that are committed for specific purposes other than debt service or capital projects. Lodging Tax Street REET I & II PenCom Housing Fund Code Compliance 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 23LODGING TAX SP E C I A L R E V E N U E Hotel/Motel Tax 1,009,841 1,146,408 755,200 857,200 102,000 13.5% Investment Earnings (3,034) (61,689) 8,900 19,000 10,100 113.5% Total Lodging Tax Revenue 1,006,807 1,084,719 764,100 876,200 112,100 14.7% 2024 PRELIM. BUDGET 2023 BUDGET AMEND. #2 VARIANCE FROM 2023 AMENDMENT #2 LODGING TAX FUND #101 2022 ACTUAL 2021 ACTUAL 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 24STREET DEPARTMENT SP E C I A L R E V E N U E TBD Tax Collecton - - - 509,100 509,100 100.0% Motor Vehicle Fuel Tax 359,395 348,534 367,600 346,500 (21,100)-5.7% Investment Earnings (5,226) (46,405) 8,900 8,600 (300)-3.4% Street Related Transfers 1,126,700 1,024,800 1,321,300 1,056,900 (264,400)-20.0% Long Term Leases 33,000 33,000 33,000 33,000 - 0.0% Interdepartmental Revenue 152,431 207,685 145,600 163,000 17,400 12.0% Other Revenue 413,894 57,635 52,200 52,200 - 0.0% Total Street Fund Revenue 2,080,194 1,625,249 1,928,600 2,169,300 240,700 12.5% 2023 BUDGET AMEND. #2 STREET FUND #102 2024 PRELIM. BUDGET VARIANCE FROM 2023 AMENDMENT #2 2022 ACTUAL 2021 ACTUAL 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 25REET I & II SP E C I A L R E V E N U E REET-1 Tax 564,250 463,575 308,800 308,800 - 0.0% Investment Earnings (8,533) (74,550) 13,000 4,400 (8,600)-66.2% Total Lodging Tax Revenue 555,717 389,025 321,800 313,200 (8,600)-2.7% REET-2 Tax 564,250 463,575 308,800 308,800 - 0.0% Investment Earnings (8,625) (61,779) 11,300 5,000 (6,300)-55.8% Total Lodging Tax Revenue 555,625 401,796 320,100 313,800 (6,300)-2.0% VARIANCE FROM 2023 AMENDMENT #2 REAL ESTATE EXCISE TAX FUND #160 (REET- 2) REVENUE 2024 PRELIM. BUDGET 2023 BUDGET AMEND. #2 REAL ESTATE EXCISE TAX FUND #105 (REET- 1) REVENUE 2024 PRELIM. BUDGET VARIANCE FROM 2023 AMENDMENT #2 2023 BUDGET AMEND. #2 2021 ACTUAL 2021 ACTUAL 2022 ACTUAL 2022 ACTUAL 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 26PENCOM SP E C I A L R E V E N U E Sales Tax - 1/10 of 1% 1,587,307 1,506,790 1,176,800 1,485,500 308,700 26.2% 9-1-1 Phone Tax 570,238 722,439 575,400 606,500 31,100 5.4% Capital Tax - 151,431 480,000 - (480,000)-100.0% State Grants 51,487 185,080 46,000 46,000 - 0.0% User Fees 814,460 889,270 941,900 928,000 (13,900)-1.5% City User Fees 404,300 426,100 478,300 457,400 (20,900)-4.4% Other Pencom Revenue 93,701 (136,944) 45,800 47,300 1,500 3.3% Total PenCom Revenue 3,521,493 3,744,166 3,744,200 3,570,700 (173,500)-4.6% VARIANCE FROM 2023 AMENDMENT #2 PENCOM FUND #107 2024 PRELIM. BUDGET 2023 BUDGET AMEND. #2 2022 ACTUAL 2021 ACTUAL 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 27PENCOM SP E C I A L R E V E N U E 1, 5 0 6 , 7 9 0 72 2 , 4 3 9 15 1 , 4 3 1 18 5 , 0 8 0 88 9 , 2 7 0 42 6 , 1 0 0 (1 3 6 , 9 4 4 ) 1, 1 7 6 , 8 0 0 57 5 , 4 0 0 48 0 , 0 0 0 46 , 0 0 0 94 1 , 9 0 0 47 8 , 3 0 0 45 , 8 0 0 1, 4 8 5 , 5 0 0 60 6 , 5 0 0 -46 , 0 0 0 92 8 , 0 0 0 45 7 , 4 0 0 47 , 3 0 0 $(400,000) $(200,000) $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 Sales Tax - 1/10 of 1% 9-1-1 Phone Tax Capital Tax State Grants User Fees City User Fees Other Pencom Revenue 2022 ACTUAL 2023 BUDGET AMEND. #2 2024 PRELIM. BUDGET 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 28PORT ANGELES HOUSING FUND SP E C I A L R E V E N U E Sales Tax - 0.10% 509,337 562,984 456,300 506,000 49,700 10.9% Sales Tax Credit 55,201 64,420 52,000 57,600 5,600 10.8% CDBG Grant Revenue 118,590 - 605,600 - (605,600)-100.0% CDBG Loan Repayments - 389,911 23,500 23,500 - 0.0% Other Revenue 16,084 (98,337) 18,300 21,400 3,100 16.9% Total TBD Revenue 699,212 918,978 1,155,700 608,500 (547,200)-47.3% 2024 PRELIM. BUDGET VARIANCE FROM 2023 AMENDMENT #2 2023 BUDGET AMEND. #2 2021 ACTUAL PORT ANGELES HOUSING FUND #172 Major Revenue Sources 2022 ACTUAL 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 29OTHER SPECIAL REVENUE FUNDS SP E C I A L R E V E N U E Business Improvement Area Fund Assessment collected from downtown businesses $32,900 in revenues anticipated in 2024 Code Compliance Fund $200 in interest revenue in 2024 $254,100 transfer from the General Fund for the Code Enforcement program. ENTERPRISE FUNDS 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 30 Enterprise fund types account for activities for which a fee is charged to external users for goods or services. These fees cover the full cost to provide these services. Electric Water Wastewater Solid Waste Stormwater Medic 1 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 31ELECTRIC EN T E R P R I S E F U N D S Residential 11,412,461 12,081,432 11,700,000 11,700,000 - 0.0% Commercial Gen. Services 2,454,143 1,942,597 2,450,000 2,450,000 - 0.0% Commerical Demand 4,180,274 4,283,149 4,270,000 4,270,000 - 0.0% Industrial Primary Service 1,718,515 1,661,320 1,660,000 1,660,000 - 0.0% Industrial Transmission 6,450,282 6,151,487 6,500,000 6,500,000 - 0.0% Municipal Pumping 176,233 192,219 180,000 180,000 - 0.0% Street Lighting 99,956 104,509 100,000 100,000 - 0.0% City Accounts 556,112 611,162 560,000 560,000 - 0.0% Non-Profit 217,143 251,187 225,000 225,000 - 0.0% Judgement & Settlements - 2,444 5,000 5,000 - 0.0% Electrical Permits 103,601 117,120 120,000 137,400 17,400 14.5% Pole Rentals 98,983 98,904 99,000 98,900 (100)-0.1% Investment Interest (197,324) (1,780,427) 161,600 239,900 78,300 48.5% Non-Taxable 450,963 455,812 450,000 450,000 - 0.0% Other Electric Revenue 502,918 403,052 395,600 509,600 114,000 28.8% Total Electric Revenue 28,224,260 26,575,967 28,876,200 29,085,800 209,600 0.7% ELECTRIC FUND #401 - Major Revenue Sources 2024 PRELIM. BUDGET VARIANCE FROM 2023 AMENDMENT #2 2023 BUDGET AMEND. #2 2021 ACTUAL 2022 ACTUAL 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 32ELECTRIC EN T E R P R I S E F U N D S 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 2021 ACTUAL 2022 ACTUAL 2023 BUDGET AMEND. #2 2024 PRELIM. BUDGET Residential Commercial Gen. Services Commerical Demand Street Lighting City Accounts Non-Profit Non-Taxable Industrial Primary Service Industrial Transmission Municipal Pumping 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 33WATER EN T E R P R I S E F U N D S Residential Water 4,208,047 4,250,920 4,525,000 4,525,000 - 0.0% Commercial Water 1,587,878 1,573,648 1,775,000 1,775,000 - 0.0% Resale Water 265,411 215,779 300,000 300,000 - 0.0% Commerical Irrigation 146,566 142,540 146,000 146,000 - 0.0% Municipal Water 75,074 76,170 88,500 88,500 - 0.0% Municipal Irrigation 57,837 47,528 47,000 47,000 - 0.0% Residential Irrigation 2,988 4,984 2,100 2,100 - 0.0% System User Fees 158,200 115,260 97,200 114,200 17,000 17.5% Investment Interest (173,405) (1,382,368) 172,800 186,800 14,000 8.1% Non-Taxable 112,497 103,208 120,000 120,000 - NA Other Water Revenue 131,663 130,575 173,700 194,800 21,100 12.1% Total Water Revenue 6,572,756 5,278,244 7,447,300 7,499,400 52,100 0.7% 2024 PRELIM. BUDGET VARIANCE FROM 2023 AMENDMENT #2 WATER FUND #402 - Major Revenue Sources 2023 BUDGET AMEND. #2 2021 ACTUAL 2022 ACTUAL 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 34WATER EN T E R P R I S E F U N D S 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 2021 ACTUAL 2022 ACTUAL 2023 BUDGET AMEND. #2 2024 PRELIM. BUDGET Residential Water Commercial Water Resale Water Residential Irrigation Non-Taxable Commerical Irrigation Municipal Water Municipal Irrigation 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 35WASTEWATER EN T E R P R I S E F U N D S Residential Wastewater 4,573,744 4,533,964 4,783,500 4,783,500 - 0.0% Commercial Wastewater 1,763,074 1,797,945 1,972,500 1,972,500 - 0.0% Septic Waste Disposal 404,034 365,472 332,500 332,500 - 0.0% Commercial Lechate 119,225 122,580 123,100 123,100 - 0.0% Dept. of Ecology 74,415 3,588 90,800 - (90,800)-100.0% Sewer Sys. Develop. Charges 134,880 113,000 75,000 102,700 27,700 36.9% Investment Interest (55,750) (496,409) 45,000 36,900 (8,100)-18.0% Non-Taxable 145,135 132,592 159,800 159,800 - 0.0% Other Wastewater Revenue 90,580 151,627 103,700 167,700 64,000 61.7% Total Wastewater Revenue 7,249,337 6,724,359 7,685,900 7,678,700 (7,200)-0.1% VARIANCE FROM 2023 AMENDMENT #2 WASTEWATER FUND #403 - Major Revenue Sources 2024 PRELIM. BUDGET 2023 BUDGET AMEND. #2 2021 ACTUAL 2022 ACTUAL 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 36WASTEWATER EN T E R P R I S E F U N D S 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 4,500,000 5,000,000 2021 ACTUAL 2022 ACTUAL 2023 BUDGET AMEND. #2 2024 PRELIM. BUDGET Residential Wastewater Commercial Wastewater 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 37SOLID WASTE EN T E R P R I S E F U N D S TRANSFER STATION Solid Waste Self Haulers 2,164,282 2,284,557 2,050,000 3,420,000 1,370,000 66.8% Trans. Sta./Olympic Disposal 2,260,788 2,339,567 2,192,700 2,360,400 167,700 7.6% Commercial Haulers 741,203 709,791 725,000 780,900 55,900 7.7% Transfer Station - Sequim 911,356 874,497 900,000 969,400 69,400 7.7% PA Collections to Trans. Sta. 1,273,426 1,265,844 1,266,200 1,837,000 570,800 45.1% Biosolids Disposal-sewer 186,544 78,926 - - - N/A Blue Mtn. Disposal 301,028 165,473 291,600 329,300 37,700 12.9% Other Trans. Sta. Revenue 356,961 2,396,207 298,600 2,347,900 2,049,300 686.3% Sub-Total Transfer Station 8,195,588 10,114,862 7,724,100 12,044,900 4,320,800 55.9% COLLECTIONS Residential-weekly 1,523,574 1,633,876 1,550,000 1,498,700 (51,300)-3.3% Commercial 1,296,905 1,330,377 1,260,600 1,363,600 103,000 8.2% Residential-biweekly 1,378,628 1,355,792 1,360,000 1,725,900 365,900 26.9% Residential Yard Waste 307,397 323,903 300,000 438,000 138,000 46.0% Investment Interest (35,602) (436,348) 71,000 51,800 (19,200)-27.0% Non-Taxable 113,163 113,160 113,200 132,400 19,200 17.0% Other Collections Revenue 62,398 65,675 70,700 265,200 194,500 275.1% Sub-Total Collections 4,646,463 4,386,435 4,725,500 5,475,600 750,100 15.9% Total Solid Waste Revenue 12,842,051 14,501,297 12,449,600 17,520,500 5,070,900 40.7% SOLID WASTE FUND #404 - Major Revenue Sources 2024 PRELIM. BUDGET VARIANCE FROM 2023 AMENDMENT #2 2023 BUDGET AMEND. #2 2021 ACTUAL 2022 ACTUAL 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 38SOLID WASTE –TRANSFER STATION EN T E R P R I S E F U N D S 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 10,000,000 2021 ACTUAL 2022 ACTUAL 2023 BUDGET AMEND. #2 2024 PRELIM. BUDGET Solid W aste Self Haulers Trans. Sta./Olympic Disposal Blue Mtn. Disposal Commercial Haulers Transfer Station - Sequim PA Collections to Trans. Sta. 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 39SOLID WASTE -COLLECTIONS EN T E R P R I S E F U N D S 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 4,500,000 5,000,000 2021 ACTUAL 2022 ACTUAL 2023 BUDGET AMEND. #2 2024 PRELIM. BUDGET Residential-weekly Commercial Residential-biweekly Residential Yard Waste 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 40STORMWATER EN T E R P R I S E F U N D S Charges for Goods & Services 2,491,512 2,633,808 2,668,200 3,262,700 594,500 22.3% Miscellaneous Revenue 8,989 (129,685) 100,200 461,700 361,500 360.8% Total Stromwater Revenue 2,500,501 2,504,123 2,768,400 3,724,400 956,000 34.5% VARIANCE FROM 2023 AMENDMENT #2 STORMWATER #406 - Major Revenue Sources 2024 PRELIM. BUDGET 2023 BUDGET AMEND. #2 2021 ACTUAL 2022 ACTUAL 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 41MEDIC 1 EN T E R P R I S E F U N D S Medic 1 Fees 1,238,883 1,264,726 1,697,300 1,697,300 - 0.0% Amubulance Services 954,565 915,230 959,900 959,900 - 0.0% Medic 1 Write-Offs (43,313) (56,884) (62,000) (62,000) - 0.0% Recurring Transfers 355,500 265,500 265,500 265,500 - 0.0% GEMT 268,629 309,317 311,400 286,400 (25,000)-8.0% Paramedicene Grants 474 377,519 599,300 261,200 (338,100)-56.4% Other Medic 1 Revenue 244,163 (20,620) 39,100 37,100 (2,000)-5.1% Total Medic 1 Revenue 3,018,901 3,054,788 3,810,500 3,445,400 (365,100)-9.6% MEDIC 1 FUND #409 - Major Revenue Sources 2024 PRELIM. BUDGET VARIANCE FROM 2023 AMENDMENT #2 2023 BUDGET AMEND. #2 2021 ACTUAL 2022 ACTUAL 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 42MEDIC 1 EN T E R P R I S E F U N D S 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 2021 ACTUAL 2022 ACTUAL 2023 BUDGET AMEND. #2 2024 PRELIM. BUDGET Medic 1 Fees Amubulance Services Recurring Transfers GEMT Paramedicene Grants 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 43OTHER UTILITY FUNDS EN T E R P R I S E F U N D S Harbor Clean-up Fund Revenue for Harbor Clean-up comes primarily from Insurance Reimbursements and grants. Conservation Fund Revenue in the Conservation consist of incentive funds from power purchased and increases or decreases based on estimated needs for power. CAPITAL FUNDS 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 44 Capital Funds are used to account for financial resources to be used for the acquisition or construction of capital facilities and projects. Revenues occur in the form of transfers from other funds and grants. Transportation Benefit District Governmental Utility 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 45TRANSPORTATION BENEFIT DISTRICT CA P I T A L F U N D S Sales Tax - 0.20% 1,024,268 1,119,825 830,500 896,400 65,900 7.9% Grants 1,329,808 388,917 7,536,100 3,389,000 (4,147,100)N/A Transfers 1,668,922 628,500 41,700 81,600 39,900 95.7% Other Revenue (25,102) (273,271) 2,212,500 910,300 (1,302,200)-58.9% Total TBD Revenue 3,997,896 1,863,971 10,620,800 5,277,300 (5,343,500)-50.3% VARIANCE FROM 2023 AMENDMENT #2 TRANSPORTATION BENEFIT DISTRICT #312 Major Revenue Sources 2023 BUDGET AMEND. #2 2024 PRELIM. BUDGET 2021 ACTUAL 2022 ACTUAL 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 46OTHER CAPITAL FUNDS CA P I T A L F U N D S Governmental Capital Revenues include transfers from REET,Lodging Tax and the General Fund and in select years donations. Expected grant revenue in 2024 includes $255,000 for the Ennis Creek Fish Barrier Project and $40,000 for Body Worn Cameras. Utility Capital Funds Transfers from utility funds (as set by the COSA &the CFP) $384,800 in grant funding for the Decant Facility Solid Waste and Combined Sewer Overflow (CSO) surcharge for debt OTHER FUNDS 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 47 Fireman’s Pension Fund Cemetery Endowment Debt Service Funds Internal Service Funds (Equipment Services, IT and Self Insurance) 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 48OTHER FUNDS OT H E R F U N D S Firemen’s Pension Fund Revenues include investment interest Cemetery Endowment Fund Interest revenue only from sales at Ocean View Cemetery prior to 1981. Cannot be used until cemetery is at full capacity. 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 49OTHER FUNDS OT H E R F U N D S Debt Service Funds Interest revenue on two governmental obligation bonds. Internal Service Funds Equipment Services &IT All revenues collected are through charges for services or allocations of staff time to other departments. Self Insurance Fund Revenues consist of the transfer of employee and the City’s portion of medical,dental and vision insurance as well as other employee benefits. 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 50CONCLUSION CO N C L U S I O N 2024 Property Tax Presentation, Public Hearing & First Reading of Ordinance and adoption of resolution Tentative Budget Work Session –if needed 2024 Property Tax 2nd Public Hearing & Adoption of Ordinance. 2024 Budget Presentation, Public Hearing & 1st Reading of Ordinance Continuation of the 2024 Budget Public Hearing, 2nd Reading of the Ordinance and Adoption NOV 8 NOV 14 NOV 21 DEC 5 2024 Preliminary Budget Work SessionOCT 24 2024 REVENUE SOURCES PUBLIC HEARING –OCTOBER 17, 2023 51CONCLUSION Staff requests Council open the Public Hearing on the 2024 Revenue Sources and close the Public Hearing. Questions and Discussion from Council CO N C L U S I O N