HomeMy WebLinkAboutCC Minutes 09.05.2023CITY COUNCIL MEETING
Port Angeles, Washington
September 5, 2023
This meeting was conducted as a hybrid meeting.
CALL TO ORDER -REGULAR MEETING
Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Mayor Dexter, Deputy Mayor Meyer, Council Members Carr, McCaughan, Miller, Schromen
Wawrin and Suggs.
Members Absent: None.
Staff Present: City Manager West, Attorney Bloor, Clerk Martinez -Bailey, Acting Clerk Howell, C. Delikat, B. Smith
S. Carrizosa, D. Sharp, M. Healy and S. Cartmel.
PLEDGE OF ALLEGIANCE
Mayor Dexter led the Pledge of Allegiance to the Flag.
CEREMONIAL MATTERS PROCLAMATIONS & EMPLOYEE RECOGNITIONS
1. Recovery Month Proclamation
Mayor Dexter read a proclamation in recognition of September as Recovery Month. Mayor Dexter presented the
proclamation to Office Based Opioid Treatment (OBOT) Program Coordinator Rachelle Reaume, OBOT Nurse Care
Manager Heather Harsh and Outreach and Navigation Manager Carlos Osorio. Recipients expressed appreciation for
receiving the proclamation and discussed the importance of recognizing September as Recovery Month.
PUBLIC COMMENT
Sula Jacobs, Superintendent for Olympic National Park, gave a summary of the most recent happenings at Olympic
Nation Park.
Mike Doherty, city resident, gave a handout to Council and staff and spoke to using Lincoln School for affordable
housing.
Steve Workmen, city resident, spoke to short term rentals and affordable housing.
Kjell Brittain, small business owner in the County, spoke to city ordinance related to food trucks.
James Taylor, city resident, spoke to issues constituents have recently brought to the Planning commission regarding
building and permitting issues. Also spoke about housing issues.
Laurel Cripe, city resident, spoke against short term rentals.
LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS
City Manager West pulled item J-4 Bird Ride, Inc. Program Update and Extension from the agenda and said it will
be back before Council at a future meeting.
At the request of Council member Suggs, Mayor Dexter added a Discussion on the Elwha Timber Harvest and Next
Steps to be placed on the agenda as item I-4. Hearing no objection, the Mayor added the matter to the agenda.
PORT ANGELES CITY COUNCIL MEETING September 5, 2023
CONSENT AGENDA
At the request of Council member Meyer, Mayor Dexter pulled item E-1 from the Consent Agenda. Council
member McCaughan asked the Mayor to consider moving items G-3, 1- 1, J-1, J-2, and J-3 to the Consent Agenda.
Hearing consensus, the Mayor moved the items to the Consent Agenda.
It was moved by McCaughan and seconded by Sugg to approve the Consent Agenda to include:
1. ITEM PULLED FROM CONSENT AGENDA — E-1 City Council Minutes of August 15, 2023
2. Expenditure Report: From August 5, 2023 to August 25, 2023 in the amount of $4,266,460.98 / Approve
3. Clallam County Interlocal Agreement for Automatic Aid /Approve the Interlocal Agreement forAutomatic
Aid and authorize the City Manager to sign the agreement and make minor modifications as necessary.
4. Milsoft Electric System Modeling Software Purchase / 1) Award a Software Purchase and License
Agreement for Milsoft Engineering Analysis software and database conversion tool with Milsoft Utility
Solutions of Abilene, TX, in the amount of $54,060.00, including applicable taxes and, 2) authorize the City
Manager to execute all documents necessary to complete the purchase and to make minor modifications to
the agreement if necessary.
5. Vehicle Purchase / Replacement of Wastewater Division Vehicle #4600 / 1) Approve the purchase of a new
Wastewater Division Pickup that is the functional equivalent of existing vehicle #4600 from Bud Clary
Ford, for an amount not to exceed $49,205.63, including tax and accessories, and 2) Authorize the City
Manager to approve and execute the final purchase documents and to complete the purchase, and 3)
Authorize the City Manager to surplus vehicle #4600, and to dispose of that vehicle in a commercially
reasonable manner, upon addition of the new vehicle to the City fleet
6. Vehicle Purchase / Replacement of Finance Department Pickup #194 / 1) Approve the purchase of a new
Finance Department Pickup that is a functional equivalent of existing vehicle #194 from Bud Clary Ford
for an amount not to exceed $54,800.97, including tax and accessories, and 2) Authorize the City Manager
to approve and execute the final purchase documents and to complete the purchase and 3) Authorize the
City Manager to surplus vehicle #194, and to dispose of that vehicle in a commercially reasonable manner,
upon addition of the new vehicle to the Cityfleet.
7. Vehicle Purchase / Replacement of Light Operations Division Vehicle #135 / 1) Approve the purchase of a
new Light Operations Division Vehicle that is the functional equivalent of existing vehicle #135 from Bud
Clary Ford for an amount not to exceed $54,800.97, including tax and accessories and 2) Authorize the
City Manager to approve and execute the final purchase documents and to complete the purchase and 3)
Authorize the City Manager to surplus vehicle #135, and to dispose of that vehicle in a commercially
reasonable manner, upon addition of the new vehicle to the Cityfleet.
8. Vehicle Purchase / Replacement of Light Operations Division Vehicle #133 / 1) Approve the purchase ofa
new Light Operations Division Vehicle that is the functional equivalent of existing vehicle #133 from Bud
Clary Ford for an amount not to exceed $54,800.97, including tax and accessories, and 2) Authorize the
City Manager to approve and execute the final purchase documents and to complete the purchase, and 3)
Authorize the City Manager to surplus vehicle #133, and to dispose of that vehicle in a commercially
reasonable manner, upon addition of the new vehicle to the Cityfleet.
9. Landfill Beach Nourishment CON 2023-19 Final Acceptance / Accept the Landfill Beach Nourishment
project CON2023-19 as complete, and authorize staff to proceed with project closeout, and release the
retainage upon receipt of all required clearances.
10. Olympic Discovery Trail On -Call Maintenance Final Acceptance / Accept the Olympic Discovery Trail
Maintenance Contract CON2021-23 as complete, and authorize staff to proceed with project closeout, and
release the 5% retainage upon receipt of all required clearances.
11. Byrne JAG Agreement and Grant Acceptance / Accept the grant offered by BJA in the amount of $13, 700
for enhancement of the PAPD and Clallam Sheriff body worn camera programs and authorize the City
Manager to sign the required memorandum of understanding, to implement and approve all actions
necessary to accomplish the purposes of the grant and to make minor modifications to the contract if
necessary.
12. Ratification of Declaration of Emergency / Pass the attached resolution, affirming and ratifying the
Declaration of Emergency issued by the Acting City Manager on August 28, 2023.
13. ITEM MOVED FROM G-3 - Decant Facility Property Annexation / Conduct 1 S` Reading / Waive the 2" d
Reading and Adopt Ordinance
14. ITEM MOVED FROM I-1 - Association of Washington Cities Alternative Response Grant Award /
Accept, Authorize, and Approve
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PORT ANGELES CITY COUNCIL MEETING September 5, 2023
15. ITEM MOVED FROM J-1 - Vehicle Purchase / Replacement of Parks Department Vehicle #4328 /
Approve and Authorize
16. ITEM MOVED FROM J-2 -Vehicle Purchase / Replacement of Wastewater Division Vehicle #1616 /
Approve and Authorize
17. ITEM MOVED FROM J-3 -Signal Controller Grant Amendment /Accept and Authorize
The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7-0.
PULLED FROM CONSENT — E-1 City Council Minutes of August 15, 2023
It was moved by Meyer and seconded by Schromen-Wawrin to:
Approve the August 15, 2023 minutes as presented and to include the subcommittee recommendation in the August
15, 2023 City Council packet memo relative to the matter listed under Other Considerations and identified on the
agenda as: Recommendation — Opioid Settlement City Council Subcommittee. The minutes should include: "The
City Council Subcommittee recommends that the Settlement Funds for the years 2022, 2023 and 2024 be awarded to
the Port Angeles Police and Fire Departments for their project proposal titled "Operation Shielding Hope: Police and
Fire Uniting Forces for a Safer Community"; and that each subsequent year award be considered by the City Council
in advance of the Annual Budget Process".
Motion carried 6-0 with Miller recusing herself from the vote.
ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS
1. Transportation Benefit District Ordinance
City Manager Nathan West provided background information on the agenda item, stating that the Transportation
Benefit District as a primary option for a source of revenue. Council discussion followed.
Mayor Dexter conducted a first reading of the ordinance by title, entitled
ORDINANCE NO. TBD
AN ORDINANCE of the City of Port Angeles, Washington, imposing an additional sales and use tax of one -tenth of
one percent within the boundaries of the Port Angeles Transportation Benefit District for the purpose of financing the
costs associated with transportation improvements in the district.
2. Port Angeles Municipal Code Re -Envisioning Fee Schedule & Re -Envisioning Adopting Status Quo
City Attorney William Bloor spoke about the background of the proposed ordinance. Council discussion followed.
Mayor Dexter conducted the second reading of the ordinance by title, entitled,
ORDINANCE NO.3719
AN ORDINANCE of the City of Port Angeles, Washington amending portions of the Port Angeles Municipal Code
relating to fees, rates, and other charges.
It was moved by Schromen-Wawrin and seconded by Miller to:
Adopt the ordinance and resolutions as read.
Mayor Dexter read the resolutions by title, entitled,
RESOLUTION NO. 07-23
A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting the City of Port Angeles Fee
Schedule.
RESOLUTION NO. 08-23
A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting the City of Port Angeles
Rate Schedule.
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PORT ANGELES CITY COUNCIL MEETING September 5, 2023
Before taking action on the matter, the Mayor recessed the meeting for a break at 7:01 p.m. The meeting reconvened
at 7:09p.m.
Motion carried 7-0
OTHER CONSIDERATIONS
1. Stage 3 Water Notice
City Manager Nathan West provided background information, stating flows on the Elwha River, our primary source
of drinking water, continue to decrease. Additional information was provided explaining what the parameters are
within a Stage 3 Water Shortage. Notice will be given once Stage 3 goes into effect. Council discussion followed.
It was moved by Car and seconded by Suggs to:
Authorize the City Manager to Declare a Stage III Water Shortage and to implement the limited outdoor restrictions
on the use of water as detailed in its Water Shortage Response Plan.
Motion carried 7-0
2. Wastewater Comp Plan Presentation
Civil Utility Engineer Lucio Baak was joined by Kennedy Jenks Consultants Project Manager Michael Lubovich and
Project Engineer Mackenzie Capaci to present a Comprehensive Plan for the Wastewater Utility. Council discussion
followed.
Before taking action on the matter, the Mayor recessed the meeting for a break at 8:43 p.m. The meeting was
reconvened at 8:51 p.m.
3. Discussion on the Elwha Timber Harvest and Next Steps
Council member Suggs gave a summary of the Elwha Legacy Forest & the Power Plant Timber Sale presentation that
she attended at North Olympic Library presentation and the issues related to preserving water. Council Discussion
followed.
It was moved by Schromen-Wawrin and seconded by Suggs to:
Direct the Mayor or City Manager to sign the joint letter on behalf of the City and send letters on behalf of the City of
Port Angeles to the Board of Natural Resources, County Commissioners, and Lower Elwha Klallam Tribal Council
regarding the City's continued interest in preserving the Elwha River Watershed, and invite the Board of Natural
Resources, County Commissioners, and Lower Elwha Klallam Tribal Council to a joint meeting about protecting our
water supply.
Prior to taking action on the matter, Council member Suggs read a letter that was signed by community leaders and
elected members and addressed to DNR Commissioner Hilary Franz discussing the opposition of the Elwha Timber
Sale. Council discussion followed.
Motion carried 7-0
CITY COUNCIL REPORTS
Council member Carr spoke about her experience during a ride along with the Fire Department and her attendance at
an Overdose Awareness Day event.
Council member McCaughan discussed his attendance at a Willaim Shore Memorial Pool District meeting and his
experience driving the Senior Bus for the Port Angeles Senior Center.
Council member Schromen-Wawrin spoke to attending the Clallam Transit board meeting and the successful route to
Olympic National Park.
Council member Miller discussed attendance to Utility Advisory Committee and Homelessness Task Force and spoke
to housing difficulties.
Council member Suggs spoke about a recent meeting at the Port Angeles Library and a Clallam County Marine
Resources meeting and shared information on upcoming events. Suggs also spoke about her attendance at the William
Shore Memorial Pool District meeting.
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PORT ANGELES CITY COUNCIL MEETING September 5, 2023
Mayor Dexter spoke to her opportunity to read the Overdose Proclamation at the Overdose Awareness Day event.
Mayor Dexter also gave thanks to Deputy Mayor Meyer for his role as Chair during the August 15 meeting and gave
thanks to the police, fire, and dispatch departments for their role in recent emergency events.
No other reports were given.
INFORMATION
Manager West shared a Bird Scooter update which included background on staff s decision to pull the item from the
agenda. Manager West also spoke to the water plant transmission line break. Director Healy provided a memo to the
Council that discusses the events that took place during the water plant transmission line break including a summary
of the timeline of events, staff responses and media coordination.
SECOND PUBLIC COMMENT
Jake Purvis, residing outside the city limits and a local business owner, spoke to short term rentals and the positive
economic impact it has in Port Angeles and housing solutions. He discussed potential solutions to solve financial
difficulties with funding infrastructure upgrades.
ADJOURNMENT
Mayor Dexter adjourned the meeting at 9:52 p.m.
Kate Dexter, Mayor
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ubrianna Ho ell, Acting City Clerk
J