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CC Agenda Packet 11212023
November 21, 2023 Port Angeles City Council Meeting Page 1 November 21, 2023 City of Port Angeles Council Meeting Agenda This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City sta ff have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5th Street, Port Angeles, or remotely via telephone or video link. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions C. Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an or derly and timely manner. Visit https://www.cityofpa.us/583/Meetings-Agendas to learn how to participate during public comment and or watch the meeting live. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud. To provide pre-recorded messages to the City Council by phone, please call 360 -417-4504. Messages received will be made a part of the final record. Comments should be received by 2:00 p.m. Tuesday, November 21, 2023. For audio only: 1-844-992-4726 Use access code: 2558 967 1203 Webinar password: QAkkhcMG883 (72554264 from phones and video systems) Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it is your turn to speak. This access code is good for the November 21, 2023 meeting only. Join using the Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=m25a8c26008eb0e23a2513d5e99d68500 and wish to make a comment or public testimony, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak. Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment." During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Publi c Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reaso nable limits as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Publi c Comment period. Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 peop le are signed up to speak each speaker may be allocated two (2) minutes. Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference gi ven to those who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individua ls wishing to speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for addition al unsigned speakers. Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent co nnection to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12 November 21, 2023 Port Angeles City Council Meeting Page 2 D. Late Items To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. E. Consent Agenda | Approve 1. City Council Minutes of October 17, 2023 ...................................................................................................................... E-1 2. Expenditure Report: From October 28, 2023 to November 10, 2023 in the amount of $5,598,612.51 ........................... E-6 3. Memorandum of Understanding with Port Angeles Youth Basketball Amendment / 1.) Approve and authorize the City Manager to sign a Memorandum of Understanding between the City of Port Angeles and Port Angeles Youth Basketball and; 2.) Authorize the City Manager to make minor modifications to the agreement if necessary. ........................................ E-26 4. Agreement for Services with FirstDue / 1) Award a contract to Services Locality Media, Inc. dba First Due for software -as- a-service for Personnel Scheduling/Management and Assets & Inventory tracking and; 2) authorize the City Manager to execute the Agreement for Services and all other necessary documents to complete the Agreement for Services and to make minor modifications to the contract if necessary. ............................................................................................................ E-31 5. Police Range Cover Construction, CON-2023-31, Award Construction Contract / 1)Award a construction contract to N&N Construction of Port Ludlow, WA to build the pole building cover at the police gun range for $46,516.00, including applicable taxes, and; 2) authorize the City Manager to sign and to make minor modifications to the contract as necessary. ........................................................................................................................................................................ E-41 6. Material Purchase: Electrical Underground Cables –2023 Purchase / Award and authorize the City Manager to sign a contract with WESCO Distribution, Inc. through the SourceWell cooperative purchasing agreement, for 15,000 feet of electrical underground cable at a price of $88,372.35 including sales tax, and to make minor modific ations to the contract as necessary. ........................................................................................................................................................................ E-43 7. Amendment to Safety Training Contract SVC-2022-66 / Approve and authorize the City Manager to sign Amendment 2 to the Northwest Safety Services, LLC contract SVC-2022-66 increasing the total contract value by $13,882.80 to a new not to exceed amount of $32,392.84, extend the agreement expiration date to December 31, 2024, add twelve (12) additional days of training, and to make minor modifications to the agreement, as necessary. .............................................................. E-44 8. Locomotive #4 Asbestos Abatement Removal- PK0316 / 1.) Approve and authorize the City Manager to sign a contract with Bullseye Abatement Services, LLC out of Puyallup, WA in the amount of $58,800.52 and; 2.) Allow the City Manager to make minor modifications if necessary. .................................................................................................................................... E-49 F. Public Hearings | 6:30 p.m. or Soon Thereafter 1. Property Tax Levy / Continue Public Hearing / Close Public Hearing / Conduct 2nd Reading / Adopt Ordinance/ Pass Resolution ........................................................................................................................................................................ F-1 2. 2024 Budget / Open Public Hearing / Continue Public Hearing / Conduct 1st Reading /... ............................................ F-9 G. Ordinances Not Requiring Council Public Hearings 1. 3rd Amendment of the 2023 Budget / Conduct 1st Reading / Continue to December 5 ................................................... G-1 H. Resolutions Not Requiring Council Public Hearings I. Other Considerations 1. 4PA Presentation 2. 2024 Legislative Priorities / Council Discussion ............................................................................................................. I-1 J. Contracts & Purchasing 1. Annual ITD Lease, License, and Maintenance Subscriptions / Approve ......................................................................... J-1 K. Council Reports November 21, 2023 Port Angeles City Council Meeting Page 3 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. L. Information City Manager Reports: 1. Press Release: Stage III Water Shortage Rescinded ....................................................................................................... L-1 2. Annual Building Permit Report ....................................................................................................................................... L-2 3. Public Works Construction Status Report ....................................................................................................................... L-3 4. Short-term Rental Update ................................................................................................................................................ L-5 5. Public Works Consultants Report .................................................................................................................................... L-15 M. Second Public Comment Follow the instructions from the first public comment period. Adjournment CITY OF PORT ANGELES CITY COUNCIL October 17, 2023 This meeting was conducted as a hybrid meeting. CALL TO ORDER SPECIAL MEETING Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:30 p.m. Members Present: Mayor Dexter, Deputy Mayor Meyer, Council Members Carr, Miller, and Schromen-Wawrin. Members Absent: Council member McCaughan and Suggs. Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey. EXECUTIVE SESSION Based on input from City Attorney William Bloor, Mayor Dexter announced the need for an Executive Session. Attorney Bloor stated the Council would convene under RCW 42.30.110(1)(i) to discuss potential litigation with legal counsel until 5:59 p.m. The Executive Session convened at 5:30 p.m. ADJOURNMENT Mayor Dexter adjourned the Special Meeting at 5:59 p.m. CALL TO ORDER-REGULAR MEETING Mayor Dexter called the regular meeting of the Port An geles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Meyer, Council Members Carr, Miller, Schromen-Wawrin and Suggs (attending virtually). Members Absent: Council member McCaughan. Staff Present: City Manager West, Assistant City Manager Goings, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat, B. Smith, S. Carrizosa, D. Sharp, and M. Healy. It was moved by Schromen-Wawrin and seconded by Meyer to: Excuse Council member McCaughan from the meeting. Motion carried 6-0. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1.Arbor Day Proclamation Mayor Dexter read a proclamation recognizing the October 14, 2023 as Arbor Day, spoke about the City Shade Street Tree program, an initiative developed by community member Paul Forrest in partnership with the City of Port Angeles, and invited Mr. Forrest to speak about the program. He thanked staff for their work to assist distributing the trees during the event and spoke about the program’s future. PUBLIC COMMENT James Taylor, city resident, spoke about housing and development. November 21, 2023 E - 1 PORT ANGELES CITY COUNCIL MEETING – October 17, 2023 Page 2 of 5 Steve Burke, residing outside the city limits, representing the Shore Aquatic Center, spoke about collaboration and his concerns about the Council’s Trust Land Transfer application process. Susie Blake, city resident, spoke about public comment, City budgeting, public safety and quality of life. Tabitha Lomker, city resident, spoke about needs at Serenity House. Le Shabbos, city resident, spoke about crime in Port Angeles. Norma Turner, residing outside city limits, spoke about affordable housing and short-term rentals. Paul Jarkiewicz, city resident and Executive Director of the Port of Port Angeles, spoke about collaboration and his concerns about the Council’s Trust Land Transfer application process. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS Council member Schromen-Wawrin asked the Mayor to add Clallam Transit Board Appointment to the agenda. Hearing no opposition, the Mayor added the item under Other Considerations. CONSENT AGENDA At the request of Councilmember Meyer, and after hearing no opposition from Council, Mayor Dexter added G-1 Resolution Authorizing the Redemption of the 2013 Water and Wastewater Revenue Refunding Bonds Prior to Maturity and J-1 Data Backup Capacity Server Purchase to the Consent Agenda. It was moved by Miller and seconded by Meyer to approve the Consent Agenda to include: 1. City Council Minutes of September 19, 2023 / Approve 2. Expenditure Report: From September 23, 2023 and October 6, 2023 in the amount of $2,368,209.67 / Approve 3. Corporation Yard Assessment – Professional Services Agreement (PSA-2023-03) / 1) Award a Professional Services Agreement to KPFF Consulting Engineering in the not to exceed amount of $55,000.00 to perform a Corporation Yard Assessment and; 2) authorize the City Manager to sign all contract documents and to make minor modifications to the agreement as necessary. 4. 2023 Cla-Val Valve Maintenance Contract CON-2023-34 Award Contract / 1) Award a contract to Prestige World Wide Technologies LLC for Cla-Val maintenance, contract CON-2023-34, for the total bid amount of $28,288.00, including taxes; and; 2) authorize the City Manager to sign and execute the contract and make minor modifications to the Agreement if necessary. 5. Washington Traffic Safety Commission Grant Award and Agreement / 1)Accept the grant offered by WTSC in the amount of $15,000.00 for the purpose of coordinated high visibility enforcement and/or community outreach and; 2) authorize the City Manager to sign the required memorandum of understanding, to implement and approve all actions necessary to accomplish the purposes of the grant and;3) to make minor modifications to the contract if necessary. 6. Department of Commerce Climate Planning/Hazard Mitigation Grant / 1) Authorize City staff to submit a Climate Planning/Hazard Mitigation Grant Application to the Washington State Department of Commerce by the application deadline, 2) Direct City staff to draft an agreement with Clallam County and commit grant funding to support the preparation of an updated countywide Climate Planning/Hazard Mitigation Plan, and 3) Authorize staff to submit a letter of support signed by the Mayor to the Department of Commerce with the grant application submittal. 7. MOVED TO CONSENT AGENDA / G-1 Resolution Authorizing the Redemption of the 2013 Water and Wastewater Revenue Refunding Bonds Prior to Maturity / Approve the resolution authorizing the redemption of the 2013 Water and Wastewater Revenue bonds prior to maturity. Pass Resolution 8. MOVED TO CONSENT AGENDA / J-1 Data Backup Capacity Server Purchase / Approve the purchase of additional Pure Storage FlashArray Storage from SHI for existing systems in an amount not to exceed $173,992.89, including tax, and allow the City Manager to administer the purchase and make minor modifications if necessary. Motion carried 6-0. November 21, 2023 E - 2 PORT ANGELES CITY COUNCIL MEETING – October 17, 2023 Page 3 of 5 PUBLIC HEARINGS 1. Ordinance Adopting New Permit, Fire and Cemetery Fees, Updating the Fee Schedule, Creating Reporting Requirements and Revising Section 1.25.010 of the Port Angeles Municipal Code Assistant City Manager Calvin Goings provided background on the proposed ordinance stating development of infill, multi-household, and affordable housing are critical issues for the City of Port Angeles , stated that fees for development services have not been adjusted since 2008, and provided a staff recommendation . Finance Director Sarina Carrizosa presented slides on the 2024 proposed permit fee updates which included background, affordable housing incentive information, and overview of staff recommended fee update approach. The slides included rate increase examples next to comparable cities. Council discussion followed. At 6:47 p.m. the Mayor continued the public hearing. James Taylor, city resident, spoke about tax revenue as it relates to new development. Jim McEntire, residing outside city limits and speaking on behalf of the Port Angeles Business Association, spoke in favor of waiving fees for all development to stimulate housing development. Lisa Cornelson, said she represented home owners, future homeowners, and business owners within the city limits, and spoke in opposition to the proposed fee increases. Cedric Twight, city resident, spoke about key indicators referenced during the presentation. The Mayor read the ordinance, by title, entitled, ORDINANCE NO. ---- AN ORDINANCE of the City of Port Angeles, Washington relating to the fees for services provided by the various departments of the City. It was moved by Schromen-Wawrin and seconded by Carr to: After the motion was made and amended, the final motion was considered: Direct staff to update the draft ordinance to eliminate the two-year expiration on the infill, multi-household, and affordable housing fee waiver, and make these fee waivers permanent in the draft ordinance with a review every 10 years. Motion carried 5-1 with Dexter opposed. It was moved by Carr and seconded by Miller to: Direct staff to bring back two options, a phased and unphased in approach. At 7:35 p.m. the Mayor closed the public hearing. Motion carried 6-0. The Mayor recessed the meeting for a break at 7:36 p.m. The meeting reconvened at 7:41 p.m. 2. Proposed Adjustments to the 2024 Utility Rates Director Carrizosa presented detailed slides, featuring the proposed utility rate changes. She stated the presentation would also cover the methodology of the Cost of Service Analysis, Electric Rates, Solid Waste Collections and Transfer Station Rates, including an overview of Solid Waste Changes and Stormwater rates. At 8: 07 p.m., the Mayor opened the public hearing. Cedric Dwight, city resident, suggested ways to make the presentation available for public disclosure. The Mayor conducted a reading of the resolution, by title, entitled, RESOLUTION NO. 09-23 November 21, 2023 E - 3 PORT ANGELES CITY COUNCIL MEETING – October 17, 2023 Page 4 of 5 A RESOLUTION of the City Council of the City of Port Angeles, Washington, amending portions of the City of Port Angeles’ Utility Rate Schedule. Council discussion followed. At 8:35 p.m. the Mayor closed the public hearing. It was moved by Suggs and seconded by Schromen-Wawrin to: After the motion was made and amended, the following motion was passed. Pass the resolution adjusting rates in the Electric, Solid Waste and Stormwater utilities. Motion carried 5-1 with Meyer opposed. The Mayor recessed the meeting for a break at 8:40 p.m. The meeting reconvened at 8:46 p.m. 3.Public Hearing on the 2024 Budget Revenue Sources City Manager Nathan West presented the agenda item and explained the matter was before the public and Council as the first part of the budget process, explained there would be a future work session to present the expenditure portion of the process. Director Carrizosa presented detailed slides that would include an overview of the 2024 citywide revenue, revenue projections by fund, and the 2024 Budget Schedule. She noted the public hearing requirement and stated the preliminary budget had been available on the City’s website since October 6. At 9:34 p.m. the Mayor opened the public hearing. Hearing there was no one who wished to speak on the matter, the Mayor closed the public hearing. OTHER CONSIDERATIONS 1.Clallam Transit Board Appointment Mayor Dexter presented the item, shared she would be unable to participate as an alternate for Council member Schromen-Wawrin as the Council appointed member on the Clallam Transit Board . It was moved by Schromen-Wawrin and seconded by Meyer: Appoint Council member Carr as a third alternate for the Clallam Transit Board. Motion carried 6-0. It was moved by Schromen-Wawrin and seconded by Meyer: Table the Legislative priorities agenda item to the next meeting. Motion carried 6-0. SECOND PUBLIC COMMENT Public comment was received. CITY COUNCIL REPORTS Council member Carr spoke about meetings with members of the fire department, spoke about the need to respond to hate speech, and the importance of creating a welcoming and inclusive community. Deputy Mayor Meyer spoke about meetings and a ride-along with members of the fire department. Council member Schromen-Wawrin spoke about the ability to have differences of opinion without resorting to hate speech. Mayor Dexter spoke about the public comment period and agreed with fellow Council members comments. No other reports were given. INFORMATION Manager West spoke regarding the reports included in the information section of the packet. November 21, 2023 E - 4 PORT ANGELES CITY COUNCIL MEETING – October 17, 2023 Page 5 of 5 SECOND PUBLIC COMMENT - CONTINUED Name not provided, spoke about his dissatisfaction of the Trust Land Transfer Application. ADJOURNMENT Mayor Dexter adjourned the meeting at 9:52 p.m. _____________________________________ _______________________________ Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk November 21, 2023 E - 5 City of Port Angeles City Council Expenditure Report Between Oct 28, 2023 and Nov 10, 2023 Vendor Description Account Number Amount DEPARTMENT OF REVENUE CITY CREDIT CARD 001-0000-213.10-95 20,965.48 CITY CREDIT CARD 001-0000-213.10-95 (20,965.48) US BANK CORPORATE PAYMENT SYSTEM CITY CREDIT CARD PMT 001-0000-213.10-95 (22,207.52) Fraud charge-Lodging 001-0000-213.10-00 468.54 CITY CREDIT CARD 001-0000-213.10-95 (20,965.48) CITY CREDIT CARD 001-0000-237.00-00 (1,057.99) CITY CREDIT CARD PMT 001-0000-237.00-00 1,057.99 CITY CREDIT CARD PMT 001-0000-213.10-95 33,506.90 VICTORIA REMEMBRANCE MISC PROFESSIONAL SERVICE 001-0000-237.00-00 (8.27) WA STATE PATROL OCTOBER 2023 FINGERPRINTS 001-0000-229.50-00 225.25 WASHINGTON (DOL), STATE OF OCTOBER 2023 CPS'S 001-0000-229.60-00 567.00 Division Total:($8,413.58) Department Total:($8,413.58) VICTORIA REMEMBRANCE MISC PROFESSIONAL SERVICE 001-1160-511.31-01 102.27 Mayor & Council Division Total:$102.27 Legislative Department Total:$102.27 ICMA-MEMBERSHIP MEMBERSHIPS 001-1210-513.49-01 1,085.10 MEMBERSHIPS 001-1210-513.49-01 1,167.13 OLYMPIC STATIONERS INC SUPPLIES 001-1210-513.31-01 78.39 US BANK CORPORATE PAYMENT SYSTEM Hanging wall file organiz 001-1210-513.31-01 29.36 Notary training-A Howell 001-1210-513.43-10 135.00 Lodging/parking-N West 001-1210-513.43-10 336.84 City Manager Division Total:$2,831.82 LEMAY MOBILE SHREDDING OFFICE MACHINES & ACCESS 001-1230-514.41-50 266.70 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 186.44 COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 45.92 COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 90.06 US BANK CORPORATE PAYMENT SYSTEM Cisco subscription 001-1230-514.42-10 418.88 City Clerk Division Total:$1,008.00 City Manager Department Total:$3,839.82 PORT ANGELES CITY TREASURER Return check fee to count 001-2023-514.41-50 40.00 US BANK CORPORATE PAYMENT SYSTEM Job Postings (3)-Finance 001-2023-514.41-15 225.35 Refill automated call acc 001-2023-514.42-10 500.00 Refill automated call acc 001-2023-514.42-10 250.00 Page 1 of 20 Nov 16, 2023 1:20:04 PMNovember 21, 2023 E - 6 City of Port Angeles City Council Expenditure Report Between Oct 28, 2023 and Nov 10, 2023 Vendor Description Account Number Amount US BANK CORPORATE PAYMENT SYSTEM Refill automated call acc 001-2023-514.42-10 500.00 Pocket wall file-Aranda 001-2023-514.31-01 23.81 Full sheet labels-not ava 001-2023-514.31-01 21.86 Accounting Division Total:$1,561.02 ELAVON, INC-WIRE TRANSACTION FEES 001-2025-514.41-50 2,454.32 EQUIFAX FINANCIAL SERVICES 001-2025-514.41-50 84.86 MISC TRAVEL IYULORES-BAT CERT EXAM RE 001-2025-514.43-10 79.95 PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPP 001-2025-514.31-01 257.99 PAYMENTUS GROUP INC TRANSACTION FEES 001-2025-514.41-50 649.92 TRANSACTION FEES 001-2025-514.41-50 12,770.97 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.001-2025-514.31-11 119.48 US BANK CORPORATE PAYMENT SYSTEM Lodging-Sharnbroich 001-2025-514.43-10 716.16 Lodging-Sharnbroich 001-2025-514.43-10 380.60 Lodging-Sharnbroich 001-2025-514.43-10 179.04 BAT Cert Exam Reg-Sharnbr 001-2025-514.43-10 104.00 Customer Service Division Total:$17,797.29 Finance Department Total:$19,358.31 US BANK CORPORATE PAYMENT SYSTEM WSAMA conf reg-Bloor/Cowg 001-3030-515.43-10 520.00 Refund-Webinar-Cowgill 001-3030-515.43-10 (40.00) City Attorney Division Total:$480.00 City Attorney Department Total:$480.00 US BANK CORPORATE PAYMENT SYSTEM Name plate-E Walker (misp 001-4050-558.31-01 17.97 Name plate-E Walker (repr 001-4050-558.31-01 17.97 Building Division Total:$35.94 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-4060-558.41-15 129.56 US BANK CORPORATE PAYMENT SYSTEM APA membership 001-4060-558.43-10 109.00 Planning Division Total:$238.56 AMAZON CAPITAL SERVICES SUPPLIES 001-4071-558.31-01 37.79 OLYMPIC STATIONERS INC SUPPLIES 001-4071-558.31-01 112.61 Economic Development Division Total:$150.40 Community Development Department Total:$424.90 LEXISNEXIS LIBRARY SERVICES(EXCL 908 001-5010-521.49-01 54.40 MISC TRAVEL C RIFE-WASPC CONF/NTOA TR 001-5010-521.43-10 452.15 US BANK CORPORATE PAYMENT Fuel-patrol car-B Smith 001-5010-521.43-10 55.58 Page 2 of 20 Nov 16, 2023 1:20:04 PMNovember 21, 2023 E - 7 City of Port Angeles City Council Expenditure Report Between Oct 28, 2023 and Nov 10, 2023 Vendor Description Account Number Amount SYSTEM Lodging-D Fontenot 001-5010-521.43-10 125.20 Police Administration Division Total:$687.33 THOMSON REUTERS-WEST SECURITY,FIRE,SAFETY SERV 001-5021-521.49-01 190.22 US BANK CORPORATE PAYMENT SYSTEM Double cuff case-R Camero 001-5021-521.31-11 70.00 Duty belt keepers-R Camer 001-5021-521.31-11 407.12 RC Cable-Detectives 001-5021-521.31-01 12.75 Investigation Division Total:$680.09 CURTIS & SONS INC, L N CLOTHING & APPAREL 001-5022-521.31-11 308.45 EVERGREEN COLLISION CENTER EXTERNAL LABOR SERVICES 001-5022-521.49-90 371.01 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 15.54 SHIPPING AND HANDLING 001-5022-521.42-10 15.48 SHIPPING AND HANDLING 001-5022-521.42-10 14.58 SHIPPING AND HANDLING 001-5022-521.42-10 47.68 OLYMPIC PENINSULA COMMUNITY CLINIC MISC PROFESSIONAL SERVICE 001-5022-521.41-50 34,625.57 MISC PROFESSIONAL SERVICE 001-5022-521.41-50 34,628.62 MISC PROFESSIONAL SERVICE 001-5022-521.41-50 35,091.96 PORT ANGELES POLICE DEPARTMENT TOTES/CANDY FOR OUTREACH 001-5022-521.31-01 130.99 PUBLIC SAFETY TESTING INC HUMAN SERVICES 001-5022-521.41-50 13,613.06 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-5022-521.45-21 420.84 COMPUTER HARDWARE&PERIPHE 001-5022-521.31-60 43.52 COMPUTER HARDWARE&PERIPHE 001-5022-521.45-21 252.50 US BANK CORPORATE PAYMENT SYSTEM Tac gear 001-5022-521.31-11 98.93 Les lethal projectiles 001-5022-521.31-80 647.85 Lodging-Morse 001-5022-521.43-10 658.40 Lodging-Morse 001-5022-521.43-10 316.20 Lodging-Stamon 001-5022-521.43-10 316.20 Batteries 001-5022-521.31-80 42.39 Hobble restraint-Patrol 001-5022-521.31-80 146.17 UltraSafe car battery jum 001-5022-521.31-80 174.04 Batteries-9v/AA-Patrol 001-5022-521.31-01 29.34 Pilot black pens-Patrol 001-5022-521.31-01 38.99 Pilot blue pens-Patrol 001-5022-521.31-01 46.54 Pilot red pens-Patrol 001-5022-521.31-01 10.46 VOIANCE LANGUAGE SERVICES, MISC PROFESSIONAL SERVICE 001-5022-521.42-10 10.35 Page 3 of 20 Nov 16, 2023 1:20:04 PMNovember 21, 2023 E - 8 City of Port Angeles City Council Expenditure Report Between Oct 28, 2023 and Nov 10, 2023 Vendor Description Account Number Amount LLC Patrol Division Total:$122,115.66 MISC TRAVEL HATTON-WASPC CONF 001-5029-521.43-10 306.00 PORT ANGELES POLICE DEPARTMENT MOUSE PAD 001-5029-521.31-01 5.30 US BANK CORPORATE PAYMENT SYSTEM Lodging-K Butler 001-5029-521.43-10 784.25 Surge protector-Records 001-5029-521.31-01 40.22 Verbatim CD-R-Records 001-5029-521.31-01 141.72 Wiremold Cable Management 001-5029-521.31-01 41.93 Records Division Total:$1,319.42 Police Department Total:$124,802.50 US BANK CORPORATE PAYMENT SYSTEM NAEMT membership-Sharp 001-6010-522.49-01 30.00 Bridge toll-Veh #1924 001-6010-522.45-21 6.50 Fire Administration Division Total:$36.50 PORT ANGELES CITY TREASURER Officer staff mtg C Dewe 001-6020-522.31-01 46.70 Paramedic staff mtg - C D 001-6020-522.31-01 22.28 US BANK CORPORATE PAYMENT SYSTEM 2024 daily planner 001-6020-522.31-01 54.86 Flash drive/mailing envel 001-6020-522.31-01 125.63 Box of binders 1 point 5"001-6020-522.31-01 47.39 Box of binders 2" 001-6020-522.31-01 58.74 Postage stamps 001-6020-522.31-01 13.20 Shipping-EMS credentialin 001-6020-522.20-80 19.44 Fire Suppression Division Total:$388.24 US BANK CORPORATE PAYMENT SYSTEM Fire Prevention Conf Reg-001-6030-522.43-10 550.00 Fire extinguishers (2)/sm 001-6030-522.31-01 283.09 Condemnation tags 001-6030-522.31-01 38.08 Lodging deposit-Sanders 001-6030-522.43-10 136.14 Water/sunscreen-Clallam C 001-6030-522.31-01 45.66 Fire Prevention Division Total:$1,052.97 US BANK CORPORATE PAYMENT SYSTEM Shipping-DOH mail 001-6045-522.42-10 2.65 Solar battery tender-fire 001-6045-522.31-01 43.51 Shipping-EMS credentialin 001-6045-522.42-10 24.32 Trailer hitch-Haz Mat tra 001-6045-522.31-01 58.73 Fire Training Division Total:$129.21 US BANK CORPORATE PAYMENT Fire extinguisher covers 001-6050-522.31-20 73.99 Page 4 of 20 Nov 16, 2023 1:20:04 PMNovember 21, 2023 E - 9 City of Port Angeles City Council Expenditure Report Between Oct 28, 2023 and Nov 10, 2023 Vendor Description Account Number Amount SYSTEM Facilities Maintenance Division Total:$73.99 Fire Department Total:$1,680.91 AMAZON CAPITAL SERVICES FIRST AID & SAFETY EQUIP.001-7010-532.31-01 71.11 HAND TOOLS ,POW&NON POWER 001-7010-532.35-01 313.58 MISC EMPLOYEE EXPENSE REIMBURSEMENT M HEALY HOUSING REIMBURSE 001-7010-532.41-50 2,897.72 US BANK CORPORATE PAYMENT SYSTEM PE license renewal-Baack 001-7010-532.49-01 116.00 Job Posting-PW GIS Analys 001-7010-532.44-10 50.00 Job Posting-PW GIS Analys 001-7010-532.44-10 95.00 Job Posting-PW GIS Analys 001-7010-532.44-10 199.00 Job Posting-PW GIS Analys 001-7010-532.44-10 135.00 Job Posting-PW Coordinato 001-7010-532.44-10 154.34 Cab fare-Healy 001-7010-532.43-10 33.35 Black planners/organizers 001-7010-532.31-01 296.21 Public Works Admin. Division Total:$4,361.31 PENINSULA AREA PUBLIC ACCESS Q1 Q2- 2023 PEG FEES 001-7032-343.20-10 13,193.30 Telecommunications Division Total:$13,193.30 Public Works & Utilities Department Total:$17,554.61 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-8010-574.31-01 229.57 Parks Administration Division Total:$229.57 US BANK CORPORATE PAYMENT SYSTEM Copier staple cartridges 001-8012-555.31-01 73.98 Senior Center Division Total:$73.98 PACIFIC OFFICE EQUIPMENT INC COMPUTERS,DP & WORD PROC. 001-8050-536.31-01 503.66 QUIRING MONUMENTS INC MARKERS, PLAQUES,SIGNS 001-8050-536.34-01 596.00 MARKERS, PLAQUES,SIGNS 001-8050-536.34-01 661.00 MARKERS, PLAQUES,SIGNS 001-8050-536.34-01 853.00 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-8050-536.41-15 325.00 US BANK CORPORATE PAYMENT SYSTEM Caster/tire steel hub 001-8050-536.31-20 134.80 Husky toolbox 001-8050-536.31-20 1,054.15 Ocean View Cemetery Division Total:$4,127.61 ANGELES CONCRETE PRODUCTS SUPPLIES 001-8080-576.31-20 36.92 ANGELES MILLWORK & LUMBER SUPPLIES 001-8080-576.31-20 21.87 CED/CONSOLIDATED ELEC DIST SUPPLIES 001-8080-576.31-20 35.90 Page 5 of 20 Nov 16, 2023 1:20:04 PMNovember 21, 2023 E - 10 City of Port Angeles City Council Expenditure Report Between Oct 28, 2023 and Nov 10, 2023 Vendor Description Account Number Amount CED/CONSOLIDATED ELEC DIST SUPPLIES 001-8080-576.31-20 82.41 CENTRAL WELDING SUPPLY SUPPLIES 001-8080-576.45-30 34.27 FASTENAL INDUSTRIAL SUPPLIES 001-8080-576.31-20 1,013.12 GRAINGER HAND TOOLS ,POW&NON POWER 001-8080-576.31-20 35.66 HAULAWAY STORAGE RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 201.92 MISC EMPLOYEE EXPENSE REIMBURSEMENT COX - MEAL REIMBURSEMENT 001-8080-576.31-01 37.00 FLANAGAN - MEAL REIMBURSE 001-8080-576.31-01 37.00 FLANAGAN - MEAL REIMBURSE 001-8080-576.31-01 37.00 COX - MEAL REIMBURSEMENT 001-8080-576.31-01 (37.00) FLANAGAN - MEAL REIMBURSE 001-8080-576.31-01 (37.00) PORT ANGELES POWER EQUIPMENT SUPPLIES 001-8080-576.35-01 448.50 HAND TOOLS ,POW&NON POWER 001-8080-576.35-01 219.35 SUPPLIES 001-8080-576.31-20 10.85 SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 12.93 SUPPLIES 001-8080-576.31-20 28.22 JANITORIAL SUPPLIES 001-8080-576.31-20 29.25 SHOES AND BOOTS 001-8080-576.31-01 199.96 THURMAN SUPPLY ELECTRONIC COMPONENTS 001-8080-576.31-20 27.84 US BANK CORPORATE PAYMENT SYSTEM Wheels for pallet jack (2 001-8080-576.31-20 171.70 Plastic cap w/ chain 001-8080-576.31-20 31.12 Release inserts/hydrant w 001-8080-576.31-20 329.75 Parks Facilities Division Total:$3,008.54 Parks & Recreation Department Total:$7,439.70 ANGELES PLUMBING INC BUILDING MAINT&REPAIR SER 001-8112-555.48-10 187.14 Senior Center Facilities Division Total:$187.14 ANGELES MILLWORK & LUMBER EQUIP MAINT & REPAIR SERV 001-8131-518.31-20 138.93 CED/CONSOLIDATED ELEC DIST AIR CONDITIONING & HEATNG 001-8131-518.31-20 258.23 SWAIN'S GENERAL STORE INC SUPPLIES 001-8131-518.31-20 14.92 HAND TOOLS ,POW&NON POWER 001-8131-518.31-20 16.16 US BANK CORPORATE PAYMENT SYSTEM Acrylic sign for facility 001-8131-518.31-20 170.25 Ant bait for Fine Arts Ce 001-8131-518.31-20 44.01 Central Svcs Facilities Division Total:$642.50 Facilities Maintenance Department Total:$829.64 General Fund Fund Total:$168,099.08 N-DUB PRODUCTIONS MANAGEMENT SERVICES 101-1430-557.41-50 6,000.00 Page 6 of 20 Nov 16, 2023 1:20:04 PMNovember 21, 2023 E - 11 City of Port Angeles City Council Expenditure Report Between Oct 28, 2023 and Nov 10, 2023 Vendor Description Account Number Amount PENINSULA ADVENTURE SPORTS MISCELLANEOUS SERVICES 101-1430-557.41-50 3,000.00 PORT ANGELES CHAMBER OF COMM MISCELLANEOUS SERVICES 101-1430-557.41-50 25,000.00 Lodging Excise Tax Division Total:$34,000.00 Lodging Excise Tax Department Total:$34,000.00 Lodging Excise Tax Fund Total:$34,000.00 AMAZON CAPITAL SERVICES COMPUTER ACCESSORIES&SUPP 102-7230-542.31-01 298.65 ANGELES MILLWORK & LUMBER PAINTING EQUIPMENT & ACC 102-7230-542.35-01 29.07 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 19.98 PAINTS,COATINGS,WALLPAPER 102-7230-542.31-01 150.46 HAND TOOLS ,POW&NON POWER 102-7230-542.31-01 103.88 BAXTER AUTO PARTS #15 LEATHER& RELATED SUP,ACC 102-7230-542.31-01 82.06 CAPTAIN T'S CLOTHING & APPAREL 102-7230-542.31-01 223.51 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 102-7230-542.31-20 130.56 CEDAR GROVE COUNSELING, INC. HEALTH RELATED SERVICES 102-7230-542.49-90 18.50 FAMILY SHOE STORE SHOES AND BOOTS 102-7230-542.31-01 248.02 SHOES AND BOOTS 102-7230-542.31-01 248.02 FASTENAL INDUSTRIAL HAND TOOLS ,POW&NON POWER 102-7230-542.31-25 150.17 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 2,619.14 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 308.01 N C MACHINERY CO ROAD/HWY EQUIP EARTH,GRD 102-7230-542.45-30 705.57 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 102-7230-542.31-01 17.23 ORKIN EXTERMINATING COMPANY INC EXTERNAL LABOR SERVICES 102-7230-542.41-50 35.46 PLATT ELECTRIC SUPPLY INC CONSTRUCTION SERVICES,TRA 102-7230-542.31-20 273.15 MASS TRANS,ACCES& PARTS 102-7230-542.31-20 128.26 PORT ANGELES POWER EQUIPMENT LAWN MAINTENANCE EQUIP 102-7230-542.31-01 30.36 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 102-7230-542.31-01 125.25 SHOES AND BOOTS 102-7230-542.31-01 156.56 SHOES AND BOOTS 102-7230-542.31-01 148.81 TRAFFIC SAFETY SUPPLY CO MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 91.17 Street Division Total:$6,341.85 Public Works-Street Department Total:$6,341.85 Street Fund Total:$6,341.85 ESCHAT COMMUNICATIONS/MEDIA SERV 107-5160-528.49-01 758.62 Page 7 of 20 Nov 16, 2023 1:20:04 PMNovember 21, 2023 E - 12 City of Port Angeles City Council Expenditure Report Between Oct 28, 2023 and Nov 10, 2023 Vendor Description Account Number Amount JAMESTOWN NETWORKS DATA PROC SERV &SOFTWARE 107-5160-528.42-12 510.00 MCFALL, BARBARA MISC PROFESSIONAL SERVICE 107-5160-528.41-50 400.00 OLYMPIC PRINTERS INC OFFICE MECH AIDS,SM MACH 107-5160-528.31-61 617.98 PORT ANGELES POLICE DEPARTMENT MEETING REFRESHMENTS 107-5160-528.31-01 16.08 US BANK CORPORATE PAYMENT SYSTEM Job Posting-PenCom 107-5160-528.41-15 199.00 Xerox Monochrome Printer-107-5160-528.31-01 143.21 CD jewel cases slimline 107-5160-528.31-01 49.62 6x9 envelopes/CD sleeves/107-5160-528.31-01 163.54 PenCom-Online IT tool 107-5160-528.48-10 1,436.16 VOIANCE LANGUAGE SERVICES, LLC MISC PROFESSIONAL SERVICE 107-5160-528.42-11 10.35 ZOHO CORPORATION DATA PROC SERV &SOFTWARE 107-5160-528.41-50 1,639.86 Pencom Division Total:$5,944.42 Pencom Department Total:$5,944.42 Pencom Fund Total:$5,944.42 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 216-2437-591.71-10 300,000.00 FINANCIAL SERVICES 216-2437-592.83-10 150,250.00 2014 LTGO Bond-Solid Wast Division Total:$450,250.00 Debt Service Department Total:$450,250.00 2014 LTGO Bond-Solid Wast Fund Total:$450,250.00 NEELEY CONSTRUCTION CO PW CONSTRUCTION & RELATED 310-8985-594.65-10 359,507.84 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 310-8985-594.65-10 113.76 Misc Parks Projects Division Total:$359,621.60 Capital Proj-Parks & Rec Department Total:$359,621.60 Capital Improvement Fund Total:$359,621.60 TRAFFIC SAFETY SUPPLY CO SIGNS, SIGN MATERIAL 312-7930-595.65-10 129.90 SIGNS, SIGN MATERIAL 312-7930-595.65-10 16,980.30 GF-Street Projects Division Total:$17,110.20 Capital Projects-Pub Wks Department Total:$17,110.20 Transportation Benefit Fund Total:$17,110.20 BORDER STATES INDUSTRIES INC ELECTRICAL CABLES & WIRES 401-0000-141.42-00 2,278.43 ELECTRICAL CABLES & WIRES 401-0000-141.42-00 2,969.12 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 609.47 ELECTRICAL CABLES & WIRES 401-0000-141.42-00 2,174.92 Page 8 of 20 Nov 16, 2023 1:20:04 PMNovember 21, 2023 E - 13 City of Port Angeles City Council Expenditure Report Between Oct 28, 2023 and Nov 10, 2023 Vendor Description Account Number Amount BORDER STATES INDUSTRIES INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 1,155.41 ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 6,486.93 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 558.68 ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 279.34 ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 1,185.92 GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 915.33 MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 4.78 FINAL BILL REFUND 401-0000-122.10-99 25.42 FINAL BILL REFUND 401-0000-122.10-99 40.62 FINAL BILL REFUND 401-0000-122.10-99 64.21 FINAL BILL REFUND 401-0000-122.10-99 76.85 FINAL BILL REFUND 401-0000-122.10-99 122.80 FINAL BILL REFUND 401-0000-122.10-99 270.69 FINAL BILL REFUND 401-0000-122.10-99 361.29 FINAL CREDIT-141 VALLEYCR 401-0000-122.10-99 114.19 FINAL CREDIT-143 VALLEYCR 401-0000-122.10-99 466.96 FINAL CREDIT-148 VALLEYCR 401-0000-122.10-99 318.19 FINAL CREDIT-3604 CREEKSI 401-0000-122.10-99 20.21 OVERPAYMENT-2107 DRIFTWOO 401-0000-122.10-99 177.32 OLYMPIC ELECTRIC CO INC RELEASE RETAINAGE 401-0000-223.40-00 4,287.70 Division Total:$24,964.78 Department Total:$24,964.78 SHI INTERNATIONAL CORP COMPUTER ACCESSORIES&SUPP 401-7111-533.35-01 232.64 US BANK CORPORATE PAYMENT SYSTEM Pallet of water 401-7111-533.31-01 208.57 Engineering-Electric Division Total:$441.21 EES CONSULTING INC MISC PROFESSIONAL SERVICE 401-7120-533.49-01 578.20 Power Systems Division Total:$578.20 AMAZON CAPITAL SERVICES ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-01 69.35 ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-01 177.27 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 40.60 BILL'S PLUMBING & HEATING INC RENTAL/LEASE EQUIPMENT 401-7180-533.45-30 200.00 BORDER STATES INDUSTRIES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 46.97 BUCK'S NORTHWEST LANDSCAPING, LLC ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 3,175.14 Page 9 of 20 Nov 16, 2023 1:20:04 PMNovember 21, 2023 E - 14 City of Port Angeles City Council Expenditure Report Between Oct 28, 2023 and Nov 10, 2023 Vendor Description Account Number Amount CED/CONSOLIDATED ELEC DIST SUPPLIES 401-7180-533.31-20 274.35 AIR CONDITIONING & HEATNG 401-7180-533.31-20 216.51 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 674.71 FASTENAL INDUSTRIAL FASTENERS, FASTENING DEVS 401-7180-533.34-02 7.87 FASTENERS, FASTENING DEVS 401-7180-533.34-02 82.69 GENERAL PACIFIC INC FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 1,143.49 HEARTLINE MATERIAL HNDLING&STOR EQP 401-7180-533.31-20 216.46 INTERMOUNTAIN LOCK & SECURITY SPLY HARDWARE,AND ALLIED ITEMS 401-7180-533.31-01 616.90 MISC EMPLOYEE EXPENSE REIMBURSEMENT AIRPORT RD. SELF STORAGE 401-7180-533.49-90 199.00 AIRPORT RD. SELF STORAGE 401-7180-533.49-90 199.00 AIRPORT RD. SELF STORAGE 401-7180-533.49-90 199.00 AIRPORT RD. SELF STORAGE 401-7180-533.49-90 199.00 AIRPORT RD. SELF STORAGE 401-7180-533.49-90 281.97 AK MARINE HWY - RESERVATI 401-7180-533.49-90 216.00 DOLLAR/HERTZ CAR RENTAL 401-7180-533.49-90 287.54 SEATAC AIRPORT PARKING RE 401-7180-533.49-90 185.00 SPAN ALASKA TRANSPORTATIO 401-7180-533.49-90 485.52 WAY.COM AIRPORT PARKING 401-7180-533.49-90 161.81 MURREY'S DISPOSAL CO, INC BUILDING MAINT&REPAIR SER 401-7180-533.47-10 487.39 MATERIAL HNDLING&STOR EQP 401-7180-533.41-50 271.04 N C MACHINERY CO ROAD/HWY EQUIP EARTH,GRD 401-7180-533.45-30 352.78 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 13.70 ROHLINGER ENTERPRISES INC TESTING&CALIBRATION SERVI 401-7180-533.48-10 102.27 SECURITY SERVICES NW, INC COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 750.00 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 41.82 WESTERN SYSTEMS, INC MARKERS, PLAQUES,SIGNS 401-7180-533.34-02 285.19 Electric Operations Division Total:$11,660.34 Public Works-Electric Department Total:$12,679.75 Electric Utility Fund Total:$37,644.53 AMAZON CAPITAL SERVICES COMPUTER ACCESSORIES&SUPP 402-7380-534.31-01 194.39 ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 972.91 CAPTAIN T'S CLOTHING & APPAREL 402-7380-534.31-01 223.50 CLALLAM CNTY DEPT OF HEALTH TESTING&CALIBRATION SERVI 402-7380-534.41-50 419.00 CLALLAM CNTY ROAD DEPT ENVIRONMENTAL&ECOLOGICAL 402-7380-534.48-10 1,080.00 Page 10 of 20 Nov 16, 2023 1:20:04 PMNovember 21, 2023 E - 15 City of Port Angeles City Council Expenditure Report Between Oct 28, 2023 and Nov 10, 2023 Vendor Description Account Number Amount FASTENAL INDUSTRIAL FUEL,OIL,GREASE, & LUBES 402-7380-534.31-01 42.09 MISC EMPLOYEE EXPENSE REIMBURSEMENT CDL RENEWAL 11/02/23 402-7380-534.49-90 136.00 N C MACHINERY CO ROAD/HWY EQUIP EARTH,GRD 402-7380-534.45-30 705.57 ORKIN EXTERMINATING COMPANY INC EXTERNAL LABOR SERVICES 402-7380-534.41-50 35.47 PACIFIC OFFICE EQUIPMENT INC CONSULTING SERVICES 402-7380-534.31-01 62.50 SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 269.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 269.00 SWAIN'S GENERAL STORE INC MASS TRANS,ACCES& PARTS 402-7380-534.31-20 41.15 CLOTHING ACCESSORIES(SEE 402-7380-534.31-01 92.34 US BANK CORPORATE PAYMENT SYSTEM Emergency bottled water 402-7380-534.46-10 1,042.83 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 402-7380-582.72-10 196,020.00 FINANCIAL SERVICES 402-7380-582.72-10 962,050.00 FINANCIAL SERVICES 402-7380-592.83-10 19,241.00 FINANCIAL SERVICES 402-7380-592.83-10 58,965.64 Water Division Total:$1,241,862.39 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.402-7382-534.31-01 336.89 THURMAN SUPPLY PIPE FITTINGS 402-7382-534.31-20 186.77 Industrial Water Treatmnt Division Total:$523.66 Public Works-Water Department Total:$1,242,386.05 Water Utility Fund Total:$1,242,386.05 NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP & SUPP 403-0000-237.00-00 (4.61) Division Total:($4.61) Department Total:($4.61) CAPTAIN T'S CLOTHING & APPAREL 403-7480-535.31-01 223.51 COLE INDUSTRIAL INC ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 6,767.07 DC BACKFLOW SERVICE BUILDING MAINT&REPAIR SER 403-7480-535.41-50 922.00 EDGE ANALYTICAL WATER SEWAGE TREATMENT EQ 403-7480-535.41-50 158.00 FEDERAL EXPRESS CORP SHIPPING CHARGES 403-7480-535.42-10 27.07 GRAINGER PIPE FITTINGS 403-7480-535.31-20 89.06 PIPE FITTINGS 403-7480-535.31-20 242.80 PIPE FITTINGS 403-7480-535.31-20 78.59 HARTNAGEL BUILDING SUPPLY INC HARDWARE,AND ALLIED ITEMS 403-7480-535.35-01 328.69 Page 11 of 20 Nov 16, 2023 1:20:04 PMNovember 21, 2023 E - 16 City of Port Angeles City Council Expenditure Report Between Oct 28, 2023 and Nov 10, 2023 Vendor Description Account Number Amount JOHNSON CONTROLS SECURITY SOLUTIONS FIRE PROTECTION EQUIP/SUP 403-7480-535.41-50 1,068.15 MATT'S TOOLS USA, LLC HOSP SURG ACCES & SUNDRIS 403-7480-535.31-01 272.00 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 403-7480-535.31-20 40.36 NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 57.02 ORKIN EXTERMINATING COMPANY INC EXTERNAL LABOR SERVICES 403-7480-535.41-50 35.47 SIGMA ALDRICH MISC PROFESSIONAL SERVICE 403-7480-535.49-90 304.34 SWAIN'S GENERAL STORE INC FOODS: PERISHABLE 403-7480-535.31-01 120.29 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 146.11 SHOES AND BOOTS 403-7480-535.31-01 152.18 SHOES AND BOOTS 403-7480-535.31-01 169.48 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 32.99 MATERIAL HNDLING&STOR EQP 403-7480-535.31-20 32.48 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 403-7480-582.72-10 193,512.00 FINANCIAL SERVICES 403-7480-582.72-10 392,950.00 FINANCIAL SERVICES 403-7480-592.83-10 7,859.00 FINANCIAL SERVICES 403-7480-592.83-10 58,211.20 WA STATE DEPARTMENT OF ECOLOGY ENVIRONMENTAL&ECOLOGICAL 403-7480-535.49-90 2,587.00 Wastewater Division Total:$666,386.86 Public Works-Wastewater Department Total:$666,386.86 Wastewater Utility Fund Total:$666,382.25 AMAZON CAPITAL SERVICES FIRST AID & SAFETY EQUIP.404-7538-537.31-01 56.45 ANGELES MILLWORK & LUMBER HARDWARE,AND ALLIED ITEMS 404-7538-537.48-10 140.95 CAPTAIN T'S CLOTHING & APPAREL 404-7538-537.31-01 223.51 ELAVON, INC-WIRE TRANSACTION FEES 404-7538-537.41-50 6,151.21 FASTENAL INDUSTRIAL JANITORIAL SUPPLIES 404-7538-537.31-01 28.53 HERMANN BROS LOGGING & CONST MISCELLANEOUS SERVICES 404-7538-537.41-50 1,575.00 MISC DEPOSIT & PERMIT REFUNDS COMPOST REFUND-SAGE LLC 404-7538-343.70-34 2,137.92 MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL TICKET - OVERTIME - 404-7538-537.31-01 55.50 MEAL TICKET - OVERTIME - 404-7538-537.31-01 55.50 OCTOBER MILEAGE REIMBURSE 404-7538-537.31-01 4.59 OCTOBER MILEAGE REIMBURSE 404-7538-537.31-01 53.71 OCTOBER MILEAGE REIMBURSE 404-7538-537.31-01 74.67 Page 12 of 20 Nov 16, 2023 1:20:04 PMNovember 21, 2023 E - 17 City of Port Angeles City Council Expenditure Report Between Oct 28, 2023 and Nov 10, 2023 Vendor Description Account Number Amount MISC EMPLOYEE EXPENSE REIMBURSEMENT OCTOBER MILEAGE REIMBURSE 404-7538-537.43-10 72.71 MEAL TICKET - OVERTIME - 404-7538-537.31-01 55.50 MEAL TICKET - OVERTIME - 404-7538-537.31-01 55.50 OCTOBER MILEAGE 2023 404-7538-537.31-01 206.06 OLYMPIC STATIONERS INC SUPPLIES 404-7538-537.31-01 48.79 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 404-7538-537.47-10 90.72 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.404-7538-537.31-01 142.77 THERMO-FLUIDS PW CONSTRUCTION & RELATED 404-7538-537.41-50 28.50 PW CONSTRUCTION & RELATED 404-7538-537.41-50 212.35 SW - Transfer Station Division Total:$11,470.44 CAPTAIN T'S CLOTHING & APPAREL 404-7580-537.31-01 223.51 ORKIN EXTERMINATING COMPANY INC EXTERNAL LABOR SERVICES 404-7580-537.41-50 35.47 WESTERN STEEL METALS,BARS,PLATES,RODS 404-7580-537.35-01 1,132.48 Solid Waste-Collections Division Total:$1,391.46 AMAZON CAPITAL SERVICES CHEMICAL LAB EQUIP & SUPP 404-7585-537.31-20 137.93 MISC TRAVEL J SAGE-SAMPLE DELIVERY/TR 404-7585-537.43-10 212.00 QED ENVIRONMENTAL SYSTEMS INC ENVIRONMENTAL&ECOLOGICAL 404-7585-537.48-10 1,766.38 Solid Waste-Landfill Division Total:$2,116.31 Public Works-Solid Waste Department Total:$14,978.21 Solid Waste Utility Fund Total:$14,978.21 CAPTAIN T'S CLOTHING & APPAREL 406-7412-538.31-01 223.51 CLALLAM CNTY DEPT OF HEALTH LAB EQUIP,BIO,CHEM,ENVIR 406-7412-538.41-50 1,225.00 SWAIN'S GENERAL STORE INC LAWN MAINTENANCE EQUIP 406-7412-538.35-01 53.40 US BANK CORPORATE PAYMENT SYSTEM Supplies-Clallam Cy Fair 406-7412-538.44-10 136.71 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 406-7412-591.71-10 15,840.00 FINANCIAL SERVICES 406-7412-592.83-10 4,764.90 Stormwater Division Total:$22,243.52 Public Works-Wastewater Department Total:$22,243.52 Stormwater Utility Fund Total:$22,243.52 PORT ANGELES CITY TREASURER PM School mailing - D Sha 409-6025-526.43-10 9.65 US BANK CORPORATE PAYMENT SYSTEM Medications 409-6025-526.31-13 283.78 Lodging-Grossell/Adam/McG 409-6025-526.43-10 3,657.46 Kaplan Nat'l Registry Par 409-6025-526.43-10 32.63 Page 13 of 20 Nov 16, 2023 1:20:04 PMNovember 21, 2023 E - 18 City of Port Angeles City Council Expenditure Report Between Oct 28, 2023 and Nov 10, 2023 Vendor Description Account Number Amount US BANK CORPORATE PAYMENT SYSTEM PM school drug screening-409-6025-526.43-10 59.50 PM school study apps-Gros 409-6025-526.43-10 1.99 PM school study apps-Gros 409-6025-526.43-10 9.99 Medic I Division Total:$4,055.00 Fire Department Total:$4,055.00 Medic I Utility Fund Total:$4,055.00 ALL WEATHER HEATING AND COOLING AIR CONDITIONING & HEATNG 421-7121-533.49-86 1,600.00 AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00 BILL MAIR HEATING & AIR, INC AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00 DAVE'S HEATING & COOLING SVC AIR CONDITIONING & HEATNG 421-7121-533.49-86 500.00 AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00 HARTNAGEL BUILDING SUPPLY INC BUILDER'S SUPPLIES 421-7121-533.49-86 1,032.60 BUILDER'S SUPPLIES 421-7121-533.49-86 175.92 BUILDER'S SUPPLIES 421-7121-533.49-86 580.20 Conservation Division Total:$6,288.72 Public Works-Electric Department Total:$6,288.72 Conservation Fund Total:$6,288.72 KENNEDY/JENKS CONSULTANTS CONSULTING SERVICES 453-7488-594.65-10 6,066.93 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 453-7488-594.65-10 97.97 Wastewater Projects Division Total:$6,164.90 Public Works-Wastewater Department Total:$6,164.90 WasteWater Utility CIP Fund Total:$6,164.90 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 454-7588-591.71-10 305,000.00 FINANCIAL SERVICES 454-7588-592.83-10 144,200.00 Solid Waste Coll Projects Division Total:$449,200.00 Public Works-Solid Waste Department Total:$449,200.00 Solid Waste Utility CIP Fund Total:$449,200.00 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 463-7489-582.78-10 914,627.99 FINANCIAL SERVICES 463-7489-592.83-10 275,133.27 CSO Capital Division Total:$1,189,761.26 Public Works-Wastewater Department Total:$1,189,761.26 CSO Capital Fund Total:$1,189,761.26 AMAZON CAPITAL SERVICES AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 326.48 RADIO & TELECOMMUNICATION 501-0000-141.40-00 71.79 ANGELES MILLWORK & LUMBER AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 49.18 Page 14 of 20 Nov 16, 2023 1:20:04 PMNovember 21, 2023 E - 19 City of Port Angeles City Council Expenditure Report Between Oct 28, 2023 and Nov 10, 2023 Vendor Description Account Number Amount ASSOCIATED PETROLEUM PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 15,226.25 BAXTER AUTO PARTS #15 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 34.47 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 183.27 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 (23.59) FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 31.92 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 555.80 N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 252.11 NAPA AUTO PARTS AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 47.52 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 366.70 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 49.94 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 110.98 O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 20.59 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 59.85 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 71.30 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 27.02 HOSES, ALL KINDS 501-0000-141.40-00 87.47 HOSES, ALL KINDS 501-0000-141.40-00 251.65 OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 (98.08) AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 98.08 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 (3,744.77) AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 3,744.77 PAPE-KENWORTH NORTHWEST, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,189.53 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 499.07 PETROCARD, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 1,353.46 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 425.55 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 308.80 PRICE FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 112.99 SIX ROBBLEES' INC AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 97.79 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 135.90 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 13.18 THURMAN SUPPLY AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 58.53 Division Total:$21,995.50 Department Total:$21,995.50 ANGELES MILLWORK & LUMBER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 25.85 Page 15 of 20 Nov 16, 2023 1:20:04 PMNovember 21, 2023 E - 20 City of Port Angeles City Council Expenditure Report Between Oct 28, 2023 and Nov 10, 2023 Vendor Description Account Number Amount ANGELES MILLWORK & LUMBER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 55.12 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 67.58 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.47 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.47 ASSOCIATED PETROLEUM PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 97.31 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 60.81 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 40.60 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (23.94) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 184.72 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 208.66 CAPTAIN T'S CLOTHING & APPAREL 501-7630-548.31-01 223.49 DAREN'S POINT S AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 630.41 EXTERNAL LABOR SERVICES 501-7630-548.34-02 108.53 EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.44 EXTERNAL LABOR SERVICES 501-7630-548.34-02 33.67 EXTERNAL LABOR SERVICES 501-7630-548.34-02 38.08 FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 1,151.89 GRAINGER AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 192.36 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 233.87 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 2,097.23 HECKMAN MOTORS, INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 418.00 HUGHES FIRE EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,101.00 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 21.48 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 52.97 IRONCLAD COMPANY AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,008.62 LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 3,823.59 EXTERNAL LABOR SERVICES 501-7630-548.34-02 173.99 MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 58.32 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 75.04 N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 682.99 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 13.05 OFFICE DEPOT OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 92.45 ORKIN EXTERMINATING COMPANY INC EXTERNAL LABOR SERVICES 501-7630-548.41-50 35.46 Page 16 of 20 Nov 16, 2023 1:20:04 PMNovember 21, 2023 E - 21 City of Port Angeles City Council Expenditure Report Between Oct 28, 2023 and Nov 10, 2023 Vendor Description Account Number Amount OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (973.04) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 973.04 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 (161.00) AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 (161.00) AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 161.00 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 161.00 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (153.15) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 153.15 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 (139.59) AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 139.59 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (91.10) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 91.10 PENINSULA LUBRICANTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 193.03 PRICE FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 266.83 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 69.18 SME CORPORATION AUTO & TRUCK MAINT. ITEMS 501-7630-548.49-90 2,311.13 SYSTEMS FOR PUBLIC SAFETY, INC AUTO & TRUCK ACCESSORIES 501-7630-594.64-10 7,531.13 AUTO & TRUCK MAINT. ITEMS 501-7630-594.64-10 13,572.72 EXTERNAL LABOR SERVICES 501-7630-594.64-10 6,416.61 US BANK CORPORATE PAYMENT SYSTEM Modus subscription 501-7630-548.48-02 50.00 Equipment Services Division Total:$43,453.21 Public Works Department Total:$43,453.21 Equipment Services Fund Total:$65,448.71 ASTOUND BROADBAND COMMUNICATIONS/MEDIA SERV 502-2081-518.42-12 15,350.98 DELL MARKETING LP COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 4,899.62 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES & ACCESS 502-2081-518.45-31 3,739.02 TYLER TECHNOLOGIES, INC DATA PROC SERV &SOFTWARE 502-2081-518.48-02 7,654.63 US BANK CORPORATE PAYMENT SYSTEM Battery repl for jetpack 502-2081-518.31-80 20.66 Cable clips w/adhesive 502-2081-518.35-01 19.54 USB hub 4-port/cable mgmt 502-2081-518.31-80 84.28 Memory card 128GB 502-2081-518.31-80 23.93 Satellite Internet-Fire E 502-2081-518.42-10 120.00 Mobile mouse for MS surfa 502-2081-518.31-80 326.30 ShareFile subscription 502-2081-518.41-50 318.57 Page 17 of 20 Nov 16, 2023 1:20:04 PMNovember 21, 2023 E - 22 City of Port Angeles City Council Expenditure Report Between Oct 28, 2023 and Nov 10, 2023 Vendor Description Account Number Amount Information Technologies Division Total:$32,557.53 SOFTRESOURCES LLC CONSULTING SERVICES 502-2082-594.65-10 3,675.00 IT Capital Projects Division Total:$3,675.00 Finance Department Total:$36,232.53 Information Technology Fund Total:$36,232.53 AWC EMPLOYEE BENEFITS TRUST L1 MED/DEN/VIS PREMIUMS 503-1631-517.46-34 8,102.06 LIFE INSURANCE 503-1631-517.46-32 1,962.60 LTD 503-1631-517.46-31 6,622.50 MED/DEN/VIS PREMIUMS 503-1631-517.46-30 243,808.65 HSA BANK EMPLOYER CONTRIBUTION 503-1631-517.46-30 1,500.00 EMPLOYER CONTRIBUTION 503-1631-517.46-30 3,000.00 NW ADMIN TRANSFER ACCT INSURANCE, ALL TYPES 503-1631-517.46-33 100,447.35 INSURANCE, ALL TYPES 503-1631-517.46-34 6,497.00 REDACTED DISABILITY BOARD-OCTOBER 503-1631-517.46-35 9.13 DISABILITY BOARD-OCTOBER 503-1631-517.46-35 20.00 DISABILITY BOARD-OCTOBER 503-1631-517.46-35 238.00 DISABILITY BOARD-OCTOBER 503-1631-517.46-35 275.39 DISABILITY BOARD-OCTOBER 503-1631-517.46-35 352.21 Other Insurance Programs Division Total:$372,834.89 Self Insurance Department Total:$372,834.89 Self-Insurance Fund Total:$372,834.89 AFSCME LOCAL 1619 PAYROLL SUMMARY 920-0000-231.54-40 (5.00) PAYROLL SUMMARY 920-0000-231.54-40 5.00 PAYROLL SUMMARY 920-0000-231.54-40 540.00 AWC EMPLOYEE BENEFITS TRUST SUPPLEMENTAL LIFE 920-0000-231.53-30 772.60 BROWN & BROWN OF WASHINGTON PAYROLL SUMMARY 920-0000-231.53-40 (69.15) PAYROLL SUMMARY 920-0000-231.53-40 69.15 PAYROLL SUMMARY 920-0000-231.53-40 2,057.32 CHAPTER 13 TRUSTEE CASE #21-10696 920-0000-231.56-90 358.00 EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 (1,334.09) PAYROLL SUMMARY 920-0000-231.52-20 213.76 PAYROLL SUMMARY 920-0000-231.52-20 250.00 PAYROLL SUMMARY 920-0000-231.52-20 870.33 PAYROLL SUMMARY 920-0000-231.52-20 26,189.52 FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 (1,298.28) Page 18 of 20 Nov 16, 2023 1:20:04 PMNovember 21, 2023 E - 23 City of Port Angeles City Council Expenditure Report Between Oct 28, 2023 and Nov 10, 2023 Vendor Description Account Number Amount FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 25.05 PAYROLL SUMMARY 920-0000-231.50-10 258.46 PAYROLL SUMMARY 920-0000-231.50-10 263.62 PAYROLL SUMMARY 920-0000-231.50-10 751.15 PAYROLL SUMMARY 920-0000-231.50-10 96,830.48 FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 (1,681.32) PAYROLL SUMMARY 920-0000-231.50-20 (262.60) PAYROLL SUMMARY 920-0000-231.50-20 88.44 PAYROLL SUMMARY 920-0000-231.50-20 127.96 PAYROLL SUMMARY 920-0000-231.50-20 392.96 PAYROLL SUMMARY 920-0000-231.50-20 489.60 PAYROLL SUMMARY 920-0000-231.50-20 844.96 PAYROLL SUMMARY 920-0000-231.50-20 116,829.36 FIREFIGHTER'S LOCAL 656 PAYROLL SUMMARY 920-0000-231.54-30 (110.45) PAYROLL SUMMARY 920-0000-231.54-30 110.45 PAYROLL SUMMARY 920-0000-231.54-30 2,871.70 HRA VEBA PLAN PAYROLL SUMMARY 920-0000-231.52-60 3,100.00 HSA BANK PAYROLL SUMMARY 920-0000-231.53-11 125.00 PAYROLL SUMMARY 920-0000-231.53-12 321.93 EMPLOYEE CONTRIBUTION 920-0000-231.52-40 4,092.80 IBEW LOCAL 997 PAYROLL SUMMARY 920-0000-231.54-20 2,074.74 JOHN HANCOCK LIFE INSURANCE CO PAYROLL SUMMARY 920-0000-231.52-25 1,645.22 LEOFF PAYROLL SUMMARY 920-0000-231.51-21 (419.75) PAYROLL SUMMARY 920-0000-231.51-21 419.75 PAYROLL SUMMARY 920-0000-231.51-21 36,080.76 MISSION SQUARE-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 31,454.11 OFFICE OF SUPPORT ENFORCEMENT PAYROLL SUMMARY 920-0000-231.56-20 1,520.83 PERS PAYROLL SUMMARY 920-0000-231.51-10 1,191.15 PAYROLL SUMMARY 920-0000-231.51-11 (568.69) PAYROLL SUMMARY 920-0000-231.51-11 568.69 PAYROLL SUMMARY 920-0000-231.51-11 17,045.66 PAYROLL SUMMARY 920-0000-231.51-12 91,461.53 POLICE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-10 373.00 Page 19 of 20 Nov 16, 2023 1:20:04 PMNovember 21, 2023 E - 24 City of Port Angeles City Council Expenditure Report Between Oct 28, 2023 and Nov 10, 2023 Vendor Description Account Number Amount UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 160.00 WSCCCE AFSCME AFL-CIO PAYROLL SUMMARY 920-0000-231.54-40 (61.75) PAYROLL SUMMARY 920-0000-231.54-40 61.75 PAYROLL SUMMARY 920-0000-231.54-40 6,529.08 Division Total:$443,624.79 Department Total:$443,624.79 Payroll Clearing Fund Total:$443,624.79 Total for Checks Dated Between Oct 28, 2023 and Nov 10, 2023 $5,598,612.51 Page 20 of 20 Nov 16, 2023 1:20:04 PMNovember 21, 2023 E - 25 Date: November 21, 2023 To: City Council From: Corey Delikat, Parks & Recreation Director Subject: Memorandum of Understanding – Port Angeles Youth Basketball Background / Analysis: The City’s Parks & Recreation has changed directions over the last several years and has become a facilitator of recreation instead of providing and duplicating programing in the community. This change in direction by the City has benefited leagues, clubs, and youth and adult sports in many positive ways, including youth playing on City, Peninsula College, Lower Elwha Klallam Tribe, and the School District’s athletic facilities for free. Since 2011, the City has received Lodging Tax Funds and partnered with PAYB to host a series of youth basketball tournaments in multiple gyms throughout the community during the fall and winter non-peak season months. Last year on November 21, 2022, an MOU was approved by Council to further this partnership and continue to combine resources for the operation of an annual series of youth basketball tournaments to best utilize existing community facilities, maximize resources and combine the expertise of both organizations. This move allowed PAYB to flourish as a non-profit for both boys’ and girls’ basketball and allows the City to facilitate these events instead of running them. As approved by Council in 2022, the MOU incorporated an annual renew clause in Section 1 of the agreement. The Council authorization at the time did not include the authorization of minor modifications. As presented for tonight’s meeting staff is recommending a modification of the MOU to Section 5 of the agreement which eliminates a specific reference to Lodging Tax allocation. Funding Overview: No funding is associated with this Memorandum of Understanding. Summary: In 2022, the City and Port Angeles Youth Basketball (PAYB) partnered with a City Council approved Memorandum of Understanding (MOU) to host a series of youth basketball tournaments in multiple gyms throughout the community during the fall and winter non-peak season months. Staff is resubmitting this MOU for a minor modification to Section 5 of the agreement approved by Council last year. Funding: No funding is associated with this Memorandum of Understanding. Recommendation: 1.) Approve and authorize the City Manager to sign a Memorandum of Understanding between the City of Port Angeles and Port Angeles Youth Basketball and; 2.) Authorize the City Manager to make minor modifications to the agreement if necessary. November 21, 2023 E - 26 -1 - MEMORANDUIM OF UNDERSTANDING BETWEEN PORT ANGELES YOUTH BASKETBALL AND CITY OF PORT ANGELES This Agreement made and entered into this ___ day of _____________, 2023, by and between Port Angeles Youth Basketball, a non-profit corporation hereinafter referred to as “PAYB,” and the City of Port Angeles, a municipal corporation of the State of Washington, hereinafter referred to as “City.” Subsequent reference to the PAYB and the City, in a collective sense, shall be by the use of the term “Parties.” WHEREAS, over the last several years, the City’s Parks & Recreation Department has become a facilitator of community recreation; and WHEREAS, the Department’s role as facilitator has benefited leagues, clubs, and youth and adult sports in many positive ways, including youth playing on City, Peninsula College, Lower Elwha Klallam Tribe, and the School District’s athletic facilities for free; and WHEREAS, since 2011, the City has provided Lodging Tax Funds to host a series of youth basketball tournaments in multiple gyms throughout the community during the fall and winter non- peak months; and WHEREAS, PAYB and the City now wish to memorialize their intent to continue to combine resources for the operation of an annual series of youth basketball tournaments to best utilize existing community facilities, maximize resources, and combine the expertise of both organizations. NOW, THEREFORE, IT IS MUTUALLY UNDERSTOOD THAT: 1.Term. The term of this MOU shall be from the date of execution and shall renew annually unless the automatic renewal provision is amended by the parties, or the MOU is terminated in accordance with the provision below: Cancellation of this Agreement may be made by either party, upon written notice by the City Manager or PAYB President, with a minimum sixty days’ notice prior to effective date of cancellation. 2.Purpose. This MOU is shall fulfill the following purposes: a.Memorialize the intent of the Parties to cooperate in the operation of an annual series of youth basketball tournaments for school age boys and girls. b.Pledge that Parties will work together to ensure equal treatment for boys’ and girls’ teams in the tournaments and on the Tournament Committee. November 21, 2023 E - 27 -2 - 3.The PAYB agrees to the following: a. Promote and organize, at a minimum, three (3) youth basketball tournaments for girls’ and boys’ grades 4th-8th, between the months of October through May; b.Manage communication, correspondence and record keeping between tournament participants, the City, Parks Board, and other key constituents; c.Maintain membership, ownership, or licensing and maintenance of an online registration and scheduling program that will allow PAYB to handle the processes of correspondence, fiscal transactions, team registrations and creating schedules; d. Responsible for the collection handling and payment of monies for all expenses associated with the management of tournaments; e. Provide City with timely and accurate information to comply with and facilitate marketing, promotion, grant applications and reservation of community gyms; f. Maintain status as a non-profit organization, as well as remain current with all insurance, and provide records thereof, required to be in City and School District facilities and other member organizations as deemed necessary; g. Create a Tournament Committee that meets at minimum two (2) times per year. One time in Fall, prior to the upcoming tournament season and Lodging Tax Grant application period, and once in Spring after the tournament season is over. The Tournament Committee will consist of at least one (1) City representative, at least one (1) Boys’ League representative, and at least one (1) Girls’ League representative; h. Tournaments shall strive to have a minimum of four (4) teams in each girls’ and boys’ designation group, not including local teams. Local teams are defined as any team not traveling more than 50 miles to participate; i. Administer the tournaments in accordance with the norms and best practice s of other tournaments of similar size and resources; j. Provide, assign, and schedule officials and required tournament staff for each game, as well as schedule and disseminate schedules for all games and game day activities. 4.The City agrees to the following: a. Accept, and objectively process as provided in state statutes, applications from PAYB for Lodging Tax grant funds that are intended to help cover the operational costs of running the tournaments between the months of October through May. Applications will be reviewed and voted on by the Port Angeles Lodging Tax Committee; b. Assist with the promotion and advertising of tournaments on City website, social media and other avenues that present themselves within reasonable outreach standards; c. Maintain current tournament and contact information for PAYB on City website; November 21, 2023 E - 28 -3 - d. Maintain availability to respond to tournament inquiries during office hours; e. Assist with data input into tournament software and create a functional schedule prior to tournament dates. The City will not receive or process any payments from or provide payment details to tournament participants; f.When available, provide the use of the Vern Burton Gym for tournament games and provide a storage space in a closet within the Vern Burton for PAYB. g.Handle connections with State Tournament Officials to receive Golden Tickets to State Competition for PAYB Distribution at tournaments. 5. Financial. In 2022, the City allocated $45,000 in Lodging Tax funds to support youth basketball tournaments. These funds were available to reimburse PAYB for costs it incurred to establish its own programming to take over sole management of future tournaments. However, now that PAYB has established its own programming it will be their responsibility take over sole management of future tournaments and apply for Lodging Tax Funds in the future. All revenue generated through sponsorships, concessions, merchandise, participant fees and other avenues from managing the tournaments will belong to PAYB. All expenses associated with managing the tournaments will be the sole responsibility of PAYB, including applications to the Lodging Tax Committee for funding. A full income and expense report will be provided by PAYB during each Tournament Committee meeting. 6.Indemnification. It is understood and agreed that this Agreement is solely for the benefit of the parties hereto and gives no right to any other person or entity. No joint venture or partnership is formed as a result of this Agreement. Each party hereto agrees to be respo nsible, and assumes liability, for its own negligent acts or omissions, or those of its officers, agents, elected officials or employees to the fullest extent required by the law, and agrees to save, indemnify, defend and hold the other party harmless from any such liability. In the case of negligence of both the PAYB and the City, any damages allowed shall be levied in proportion of the percentage of negligence attributable to each party, and each party shall have the right to seek contribution from the other party in proportion to the percentage of negligence attributable to the other party. 7.Amendments. This MOU contains the entire agreement between participants, supersedes all prior agreements between the Parties, written or oral, and shall not be modified in any manner except by an instrument in writing executed by authorized representatives of both parties. November 21, 2023 E - 29 -4 - DATED the ____ day of _______________, 2023. CITY OF PORT ANGELES PORT ANGELES YOUTH BASKETBALL By: ___________________________ By: ____________________________ Nathan West, City Manager Howie Ruddell, PAYB League President Approved as to form: By: ___________________________ Christopher Cowgill, Assistant City Attorney By: ___________________________ Kari Martinez Bailey, City Clerk November 21, 2023 E - 30 Date: November 21, 2023 To: City Council From: Derrell Sharp, Fire Chief Subject: Agreement for Services; First Due Background / Analysis: The Port Angeles Fire Department has utilized software-as-a-service platforms to record and account for Personnel hours and for daily apparatus and equipment inventory record keeping. This software is vital to capturing and recording accurate employee work hours for payroll verification and validation. Additionally, the apparatus and equipment inventory platform optimizes efficiency and records retention of required daily rig checks. The current Vector Solutions software-as-a-service platforms are no longer meeting the needs of the department. Additionally, a significant reduction in cost can be realized with a move to First Due. The proposed contract with Locality Media Inc. is a one-year contract with an annual option for renewal. Renewal is facilitated through an annual payment for services in January of each year. Funding Overview: The payment for this agreement is due in January and is currently budgeted for in 2024. Attachments: Attachment A: Agreement for Services Locality Media, Inc. dba First Due Attachment B: First Due Software-as-a-service quote Summary: For the last five (5) years the Port Angeles Fire Department has utilized Vector Scheduling and Halligan software for personnel shift scheduling and vehicle and equipment inventory checks. After a thorough review of the First Due software-as-a-service program through Locality Media Inc. it was found to have better capabilities that addressed current needs. In addition, the move to First Due would yield no net increase in the cost of this necessary software in 2024 and result in a $1,000.00 annual savings each additional year the software-as-a-service is maintained. Funding: Software-as-a-service for personnel scheduling and vehicle and equipment inventory is already budgeted for in the 2024 Fire Department Budget. Recommendation: 1) Award a contract to Services Locality Media, Inc. dba First Due for software- as-a-service for Personnel Scheduling/Management and Assets & Inventory tracking and; 2) authorize the City Manager to execute the Agreement for Services and all other necessary documents to complete the Agreement for Services and to make minor modifications to the contract if necessary. November 21, 2023 E - 31 Attachment C: First Due Software-as-a-service Statement of Work November 21, 2023 E - 32 November 21, 2023 E - 33 November 21, 2023 E - 34 November 21, 2023 E - 35 November 21, 2023 E - 36 November 21, 2023 E - 37 November 21, 2023 E - 38 November 21, 2023 E - 39 November 21, 2023 E - 40 Date: November 21, 2023 To: City Council From: Mike Healy, Director of Public Works & Utilities Subject: Police Range Cover Construction, CON-2023-31, Award Construction Contract Background / Analysis: The Police Regional Training & Gun Range Facility was built in the early 1990’s and is utilized by not only the city, but also the County, Coast Guard, Tribe, and Border Patrol. Since construction, few upgrades have been done to protect this City asset. A 10 ft x 12 ft tin roof carport is currently being utilized in inclement weather. This project will install a 64 ft x 15 ft. pole building with metal roofing at PAPD’s training facility which will provide a safer training environment and the ability to use this facility more effectively year- round. Notice of the bid opportunity for Police Range Cover Construction Project was advertised through Builders Exchange of Washington and Peninsula Daily News on October 11, 2023. On November 9, 2023, twelve (12) bids were received with the lowest responsive and responsible bidder being $46,516.00 from N&N Construction Port Ludlow, WA. The total bid amounts including taxes are tabulated in the following table: Contractor Total Price (including sales tax) FPH Construction Inc. $116,533 Bishop Contracting LLC $54,291 Merriman Contracting LLC $49,450 Raptor Excavation & Contract $56,685 Slateco LLC $65,715 A-Built Construction $57,578 Norland Construction $62,560 KR Homes LLC $52,920 Interwest Construction $80,512 Neeley Construction $64,954 Hoch Construction $74,891 N&N Construction $46,516 Engineer’s Estimate $55,216 Summary: The Police Regional Training & Gun Range Facility project (PD0307) is an ongoing effort to maintain and update infrastructure at Port Angeles Police Department’s (PAPD) training facility located near the City’s regional transfer station. This effort will install a new cover to facilitate training during periods of inclement weather. The project was advertised for bid on October 11, 2023. N&N Construction of Port Ludlow, WA was the lowest responsive bidder in the amount of $46,516.00. Funding: This project is included in the approved 2024-2029 Capital Facilities Plan (CFP). Funding for this project is available in the 2023 CFP budget in the amount of $59,900.00 (310-595-594-6510). Recommendation: Award a construction contract to N&N Construction of Port Ludlow, WA to build the pole building cover at the police gun range for $46,516.00, including applicable taxes, and authorize the City Manager to sign and to make minor modifications to the contract as necessary. November 21, 2023 E - 41 Funding Overview: Funds are available in the approved 2024-2029 CFP for this project in the amount of $59,900.00 (310-595-594-6510). November 21, 2023 E - 42 Date: November 21, 2023 To: City Council From: Mike Healy, Director of Public Works & Utilities Subject: Material Purchase: Electrical Underground Cables – Third 2023 purchase Background / Analysis: This procurement is to replenish the Light Operations Division’s 1/0 and 4/0 primary voltage electrical underground cable. The electrical cables will be used in ongoing work activities including new installation, system expansion and upgrades, and replacement of aged infrastructure as needed throughout the City. This purchase is expected to arrive in 2024 to replenish our inventory from 2023 usage. As a participating member of the cooperative purchasing group, the City is able to piggyback on contracts awarded by SourceWell to save time, obtain better prices, and better contract terms. Material costs and lead times for this SourceWell contract are in line with our last purchase in August 2023. Prices since our summer purchase have gone down about $0.15 per foot. Engineering estimate of pricing was for a 15% increase over 2022 estimates based on material trends, resulting in $5.61 per foot estimate for 2023 of $84,150.00 plus tax. Pricing from the SourceWell Cooperative Purchasing contract is summarized below: Vendor Description Qty Unit Price Total Price WESCO Distribution, Inc. 4/0 AL 15KV 220M EPR 7,500 ft $5.66/ft $42,450.00 WESCO Distribution, Inc. 1/0 AL 15KV 220M EPR 7,500 ft $5.16/ft $38,700.00 TAX $7,222.35 TOTAL $88,372.35 Funding Overview: Funds in the amount of $88,372.35 are available in the 2023 Electric Utility Operational budget as material inventory. (401-7180-533.34-02). Summary: Three (3) reels of 1/0 and three (3) reels of 4/0 primary voltage electrical underground cable are required to replenish the Electric Utility’s electrical underground cable inventory. Each reel of cable is 2,500 feet of cable, for a total of 15,000 feet, 7,500 feet of each size cable. Through the City’s membership with SourceWell cooperative purchasing, participating distributor of general electrical supplies WESCO/Anixter of Portland, OR was selected from the cooperative vendor list, Contract No. 0914422-WES for underground electrical cable purchase. Funding: Funds in the amount of $88,372.35 are available in the 2023 Electric Utility Operational budget as material inventory. (401-7180-533.34-02). Recommendation: Award and authorize the City Manager to sign a contract with WESCO Distribution, Inc. through the SourceWell cooperative purchasing agreement, for 15,000 feet of electrical underground cable at a price of $88,372.35 including sales tax, and to make minor modifications to the contract as necessary. November 21, 2023 E - 43 Date: November 21, 2023 To: City Council From: Mike Healy, Director of Public Works & Utilities Subject: Amendment 2 to Safety Training Contract SVC-2022-66 Background / Analysis: City staff are required to have continuous selected industrial safety training every year for their respective positions. Northwest Safety Service, LLC was retained to provide such training for 2023 and has agreed to continue providing such services. Staff is requesting to extend the current agreement to December 31, 2024, and add twelve (12) additional days of training. The original agreement with Northwest Safety Service, LLC was entered into on January 2, 2023, in the amount of $14,000 for Light Operations monthly training. The agreement was subsequently amended on March 14, 2023, in the amount of $4,510.04 to add four (4) additional days of training for the Public Works and Utilities departments. This request is to extend the agreement through December 31, 2024, to add twelve (12) training days at $1156.90 per day to include eight (8) days of Light Operations training and four (4) days of training for all staff in the public works and utilities departments for a total amount of $13,882.80. Original contract including amendment 1 and 2 shall not exceed $32,392.84. Summary: Northwest Safety Services, LLC provides monthly training for the Light Operations division of Public Works and Utilities and provides for the Public Works Departmental quarterly safety trainings for approximately 100 staff members. The current contract ends December 31, 2023. Staff proposes to amend the current contract by adding twelve (12) days of training in 2024 and extend the contract to December 31, 2024. All other terms and conditions of the contract would remain as they now are. Funding: Funds in the amount of $13,882.80 are available in the 2024 budget from Equipment Services account 501-7630-548-4510 ($578.45), Solid Waste Transfer Station account 404-7538-537-4510 ($578.45), Solid Waste Collections account 404-7580-537-4510 ($578.45), Street account 102-7230-542- 4510 ($578.45), Stormwater account 406-7412-538-4510 ($578.45), Wastewater account 403-7480-535- 4510 ($578.45), Water account 402-7380-534-4510 ($578.45), and Light Operations account 401-7180- 833-4510 ($9,833.65). Recommendation: Approve and authorize the City Manager to sign Amendment 2 to the Northwest Safety Services, LLC contract SVC-2022-66 increasing the total contract value by $13,882.80 to a new not to exceed amount of $32,392.84, extend the agreement expiration date to December 31, 2024, add twelve (12)additional days of training, and to make minor modifications to the agreement, as necessary. November 21, 2023 E - 44 Funding Overview: Funds in the amount of $13,882.80 are available in the 2024 budget from Equipment Services account 501-7630-548-4510 ($578.45), Solid Waste Transfer Station account 404-7538-537-4510 ($578.45), Solid Waste Collections account 404-7580-537-4510 ($578.45), Street account 102-7230-542-4510 ($578.45), Stormwater account 406-7412-538-4510 ($578.45), Wastewater account 403-7480-535-4510 ($578.45), Water account 402-7380-534-4510 ($578.45), and Light Operations account 401-7180-833- 4510 ($9,833.65). November 21, 2023 E - 45 CONTRACT NO SVC-2022-66, AMENDMENT NO. 2 [FORM REVISED 7/2017] Page 1 of 3 AMENDMENT NO. 2 TO THE SERVICE AGREEMENT BETWEEN THE CITY OF PORT ANGELES AND NORTHWEST SAFETY SERVICE, LLC SVC-2022-66 RELATING TO: SAFETY AND TRAINING SERVICES THIS AMENDMENT NO. 2 is made and entered into by and between THE CITY OF PORT ANGELES, a non-charter code city and municipal corporation of the State of Washington, (hereinafter called the “CITY”) and NORTHWEST SAFETY SERVICE, LLC, a State of Washington corporation (hereinafter called the “NWSS”). NOW, THEREFORE, in consideration of the representations and the terms, conditions, covenants and agreements set forth in the original AGREEMENT, AMENDMENT NO. 1, and this AMENDMENT NO. 2, the parties hereto agree as follows: SECTION 1 The CITY entered into the existing AGREEMENT with the NWSS on 1/02/2023, (the AGREEMENT). The AGREEMENT was subsequently amended on 3/14/2023. SECTION 2 I REVISED SCOPE OF WORK No Change II TIME OF PERFORMANCE CITY staff are required to have continuous selected industrial safety training, as detailed in the “Scope of Services” of the AGREEMENT, every year for their respective positions. NWSS was retained to provide such training for 2023 and has agreed to continue providing such services throughout 2024. Therefore, the time of performance in Section IV of the original AGREEMENT is amended to read: The duration of the Agreement shall extend through December 31, 2024. III MAXIMUM COMPENSATION The CONSULTANT'S total compensation and reimbursement for this AMENDMENT is stated in the attached Exhibit A2 of this AMENDMENT. The maximum compensation amount, referenced in Section IV of the AGREEMENT and Section III of AMENDMENT NO. 1 is amended from $18,510.40 to $32,393.20, an increase of $13,882.80. The budget for any Task may be further adjusted by mutual agreement without an amendment to the AGREEMENT, as long as the maximum compensation amount of $32,393.20 is not exceeded. IV EXHIBITS AND SIGNATURES November 21, 2023 E - 46 CONTRACT NO SVC-2022-66, AMENDMENT NO. 2 [FORM REVISED 7/2017] Page 2 of 3 This AMENDMENT NO. 2 together with the original AGREEMENT and AMENDMENT NO. 1, including its exhibits, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings and may only be changed by written amendment executed by both parties. The following exhibits are hereby made part of the AMENDMENT NO. 2. Exhibit A2 – Budget Summary SECTION 3 Except as modified herein, the original AGREEMENT is confirmed and ratified. In WITNESS WHEREOF, the parties hereto have executed this AMENDMENT NO. 2 to the AGREEMENT as of the date and year of the last signature affixed below. CITY OF PORT ANGELES By: _______________________________ NORTHWEST SAFETY SERVICE, LLC By:________________________________ Nathan West, City Manager Date:______________________________ John Spain, Safety Trainer Date: _______________________ ATTEST: ___________________________________ City Clerk APPROVED AS TO FORM: ___________________________________ City Attorney November 21, 2023 E - 47 CONTRACT NO SVC-2022-66, AMENDMENT NO. 2 [FORM REVISED 7/2017] Page 3 of 3 EXHIBIT A2 BUDGET SUMMARY NWSS will perform the scope of services per fees below. 1 day per month rate– $1,156.90 2023 Original Budget 2023 Amendment 1 Budget 2024 Amendment 2 Budget $14,000 $4,510.40 $13,882.80 Total $32,393.20 END OF EXHIBIT November 21, 2023 E - 48 Date: November 21, 2023 To: City Council From: Corey Delikat, Parks & Recreation Director Subject: Locomotive #4 Asbestos Abatement Removal- PK0316 Background / Analysis: After the Rayonier Locomotive #4 was retired, Rayonier Inc. donated it to the City of Port Angeles in 1960 and now sits at a City owned traffic island off 200 East Lauridsen Boulevard and has been deteriorating ever since. In 2019, during a winter storm event, a Declaration of Emergency was declared by City Manager West after chunks of insulation fell of the boiler plate of the locomotive that contained a significant amount of asbestos in it. In the 2023 City budget, an additional $50,000 was set aside from REET Funding to have the rest of the asbestos removed. Bids for this project closed on November 2, 2023 and there was only one bidder, Bullseye Abatement Services, LLC, in the amount $58,800.52. Removing the Asbestos is the first phase of the “Restore #4” project and the City will continue to work from the City Council approved Memorandum of Understanding with Scott Golding, Rayonier Inc., and the North Olympic Peninsula Railroaders Club. These efforts will ensure that future generations will be able to appreciate and enjoy this important part of Port Angeles’ history for years to come. Funding Overview: In the 2023 budget, the City allocated $50,000 out of REET Funding for Locomotive #4 as part of the restoration project PK-0316. The additional $8,800.52 will come out of the Parks Maintenance Operation Budget. . Summary: In 2022, as part of the 2023 budget process, the City set aside $50,000 from Real-Estate Excise Tax Funding (REET) for the asbestos abatement removal on the Rayonier Locomotive #4 that is located on 200 East Lauridsen Boulevard. Bids for this project closed on November 2, 2023 and there was only one bidder, Bullseye Abatement Services, LLC, in the amount $58,800.52 Funding: In the 2023 budget, the City allocated $50,000 out of REET Funding for Locomotive #4 as part of the restoration project PK-0316. The additional $8,800.52 will come out of the Parks Maintenance Operation Budget. Recommendation: 1.) Approve and authorize the City Manager to sign a contract with Bullseye Abatement Services, LLC out of Puyallup, WA in the amount of $58,800.52 and; 2.) Allow the City Manager to make minor modifications if necessary. November 21, 2023 E - 49 Date: November 21, 2023 To: City Council From: Nathan West, City Manager Sarina Carrizosa, Finance Director Subject: Ordinance Levying 2023 Property Tax for Collection in 2024 Background / Analysis: In accordance with state law, the 2024 Preliminary Budget was filed with the City Clerk on October 6, 2023. In addition, a presentation of estimated 2024 Revenues was provided to Council at a public hearing on October 17th. This presentation included a brief summary of the property tax increase anticipated in 2023, including the assumption of a 1% increase. During the November 8th meeting a presentation was provided that highlighted the property tax levy increase proposed and summarized average changes to homeowners. State law also requires that the City levy property taxes before November 30th each year. Tonight’s public hearing will include an opportunity for comments on the 2023 levying of property tax collection in 2024 with the adoption of the ordinance and resolution to levy property tax in 2024 to follow. The City Council by simple majority vote can increase the regular property tax levy by the lesser of one percent, or the amount of the implicit price deflator (IPD). For 2023 collection, the IPD is 3.67%. This means the maximum allowable increase in 2024 is 1.0%. The estimated value of a 1% increase in property tax collection in 2024 is approximately $50,600. Per section 2.13 of the City’s Financial Policies Council has directed the incorporation of the 1% increase on an annual basis. The City is also able to collect property tax on the value of new construction added Summary: In accordance with State law the City of Port Angeles is required to levy property taxes before November 30. During tonight’s meeting there will be an opportunity for the public to comment on the proposed 1.0% increase to the levy during the public hearing. This is the second reading of the property tax ordinance and the first consideration of the associated resolution. Funding: Property tax is the City’s largest source of funding for general City services. Total property tax collection for 2024 is estimated to be $5,193,600. Recommendation: It is recommended tonight that the City Council should: 1.Continue the Public Hearing on the Property Tax Ordinance from the November 8th meeting. 2.Conduct the second reading of the Ordinance levying property tax for collection in 2023 and adopt the ordinance; and 3.Pass the resolution authorizing the regular property tax levy. November 21, 2023 F - 1 during the past year, this is estimated at $41,100 in 2024. These estimations are subject to change until Clallam County certifies the tax levy. Funding Overview: Property tax is the City’s largest source of funding for general City services. Total property tax collection for 2024 is estimated to be $5,193,600. Attached: 1. Ordinance Levying 2023 Property Tax for Collection in 2024. 2. Resolution authorizing the regular property tax levy November 21, 2023 F - 2 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, levying regular ad valorem property taxes for collection in the fiscal year 2024, and directing the City Clerk to certify said amount to the Board of Clallam County Commissioners. WHEREAS, the City Council intends to levy property taxes for collection in 2024. WHEREAS, the City Council has adopted a Resolution pursuant to RCW 84.55.120 authorizing for the 2024 levy a 1.0%, or $50,556.67, increase over the actual levy for 2023. WHEREAS, the City’s actual levy amount from the previous year was $5,055,667.31; and, WHEREAS, the City’s population is greater than 10,000, NOW, THEREFORE, the City Council of the City of Port Angeles do hereby ordain as follows: Section 1. The amount of the actual levy for the fiscal year commencing January 1, 2024 shall be an increase of $50,556.67 which is a 1.0 percent increase from the previous year and which includes banked capacity from prior years, plus: Additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state-assessed property, any annexations that have occurred and refunds made. Section 2. The City Clerk is hereby directed to certify to the Board of Clallam County Commissioners the amount of ad valorem taxes to be levied for the fiscal year commencing January 1, 2024, as set forth in Section 1 of this Ordinance. Section 3. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the ___ day of November 2023. Kate Dexter, Mayor ATTEST: _____________________________ APPROVED AS TO FORM: _____________________________ November 21, 2023 F - 3 Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney PUBLISHED: ,2023 (By Summary) November 21, 2023 F - 4 1 RESOLUTION NO. ________ A RESOLUTION of the City Council of the City of Port Angeles, Washington, pursuant to RCW 84.55.120, authorizing an increase in the regular property tax levy for 2024. WHEREAS, the City Council of the City of Port Angeles has met and considered its budget for the calendar year 2024; and WHEREAS, the City Council on the 17th day of October, 2023, held a public hearing on revenue sources for the City’s 2024 current expense budget (General Fund); and WHEREAS, the population of Port Angeles is greater than 10,000; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that: Section 1. An increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2024 tax year; and Section 2. The dollar amount of the increase over the actual levy amount from the previous year shall be $50,556.67, which is a percentage increase of 1.0 percent from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of the state-assessed property, any annexations that have occurred and refunds made; and PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of November, 2023. _______________________________ Kate Dexter, Mayor ATTEST: ________________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _______________________________ William E. Bloor, City Attorney November 21, 2023 F - 5 Date: November 21, 2023 To: City Council From: Nathan West, City Manager Sarina Carrizosa, Finance Director Subject: Adoption of the 2024 Budget Background / Analysis: The 2024 Budget placed an emphasis on Strengthening our Foundation and Investing in Core Services. This theme was at the heart of the budgetary decisions when building the 2024 Proposed Budget and drove key concepts in the budget including: ▪ Enhancing the customer service experience by moving the temporary positions originally funded from the American Rescue Plan Act (ARPA) including the Communication and Records Coordinator, Front Desk Attendant, Project Manager and Housing Administrator into the budget permanently. Additionally, the Permit Technician position was further stabilized in the 2024 Budget by including a dedicated funding source for this position. ▪ Additionally, to enhance our commitment to our community, permit fee waivers have been included in the budget and performance measurements will be set into place. ▪ Increasing the safety of our local community was achieved through continued support of the Community Paramedicene program and the Downtown Resource Officer position created early in 2023. In addition, Council approved the use of the $1.8 million opioid settlement for Operation Shielding Hope that will provide solutions to our community that have been impacted by the opioid crisis. Summary: One of the most important Council decisions each year is the approval of the annual budget. The budget process is extensive and begins in March of each year with the Capital Facilities Plan & Transportation Improvement Plan (CFP & TIP). A key component is public input. The City of Port Angeles is required by RCW 35A.33.070 to hold a public hearing on the budget. There will be a brief presentation on the City Manager’s Recommended Budget for 2024 followed by a public hearing. The 2024 Budget has been available for citizen review since October 6, 2023. There was also a Revenue Sources presentation and Public Hearing on October 17th as well as a work session regarding the 2024 Budget on October 24, 2023. Funding: The 2024 Citywide Budget is set at $178,350,500 and is balanced. Recommendation: It is recommended tonight that the City Council should: 1. Open the Public Hearing on the 2024 Budget. 2. Continue the Public Hearing to the December 5th Council meeting; and 3. Conduct the first reading of 2024 Budget Ordinance and continue to December 5th. November 21, 2023 F - 6 ▪ Promoting environmental resilience has been demonstrated through the purchase of the City’s first fully electric vehicles, the inclusion of positions that will promote, protect and enhance our climate such as an additional Utility Worker in the Stormwater fund and a Natural Resources Planner. Additionally, the 2024 Budget includes funding to support the updates to the Comprehensive Plan and Climate Resilience Plan and increased conservation efforts. ▪ The Proposed 2024 Budget includes $42.6 million in investments to the City’s infrastructure. Additionally, the 2024 Budget includes capacity to move these projects forward in a timely manner, this includes the addition of several essential positions such as a Capital Projects Inspector, City Electrician and a Grant Coordinator. These positions will not only allow the City to complete capital projects but will also promote the ability to utilize funding sources that will enable projects to move forward that would have otherwise remained unfunded. The approval of the annual budget each year is one of the most important decisions City Council makes. The budget process is extensive and incorporates Council guidance throughout the year from the Strategic Plan, Comprehensive Plan, Climate Action Plan and the Capital Facilities Plan & Transportation Improvement Plan (CFP & TIP). In addition, to help prepare for the budget development and review process, a number of workshops and information have been conducted and provided to Council that focused on both the status of the 2023 Budget, including Budget Amendments #1 and #2, and the issues facing the City in the development of the 2024 City Manager Recommended Budget including the Budget Goals work session in July, the Capital Facilities Plan and Transportation Improvement Plan process and work sessions where Council identified additional revenue options that may be utilized to balance the budget. The ability to utilize the Council selected revenue options was critical to balancing the City’s 2024 budget and allowed the City’s financial foundation to remain stable while continuing to meet the needs of our community. Of the six revenue sources selected by Council two were incorporated into the 2024 Proposed Budget, an increase of 0.1% to Transportation Benefit District tax collection and updates to the City’s permit, cemetery and fire fees. The four remaining items, vacant property fees, short-term rental fees, a 0.1% increase to the countywide 911 tax and a border area fuel tax, will continue to be carefully considered and balanced with the City’s budgetary needs and affordability of the Port Angeles community. It is with these additional sources that the City will implement new growth, capacity and maintain programs and services within the budget. Additionally, a key component to the budget process is public input. The City of Port Angeles is required by RCW 35A.33.070 to hold a public hearing on the budget. Tonight’s meeting will include an opportunity for public input on the planned 2024 Budget. State law also requires that the City Manager provide a balanced budget for Council review no later than November 1st of each fiscal (calendar) year. The 2024 Budget was delivered to Council and posted to the City website on October 6, 2023. Finally, since the presentation of the 2024 Preliminary Budget on October 24th there have been a few minor changes to the final budget presented tonight. The first change is the movement of unfinished capital projects from the 2023 Budget into the 2024 Budget for completion. This is a standard process as most projects carry over multiple years and the movement prior to a budget amendment allows spending to occur seamlessly. These changes are outlined in detail in an attachment to this memo. The second item November 21, 2023 F - 7 is an organizational change in the IT Department to create a Principal Systems Network Analyst position. This position will allow the IT Department to provide a more efficient response time to city-wide information technology requests, and in recognition of the increased workload in the Information Technology Department that has occurred over the last few years, this new job classification will be added to the Systems Network Analyst and Senior Systems Network Analyst job classification progression on the AFSCME salary schedule. This change is not an addition to the City’s overall personnel budget and would not result in an increase to expenses planned in 2024. Finally, several other position and classification revisions have been made to reflect the 2024 Budget. Staff is requesting that City Council open the Public Hearing on the 2024 City Manager Recommended Budget, continue the public hearing until the regular meeting on December 5th to allow for additional public input, and conduct the first reading of the ordinance adopting the 2024 Budget. Funding Overview: The 2024 Citywide Budget is set at $178,350,500 and is balanced. Attached: List of Changes for the 2024 Final Budget. 2024 Budget Ordinance. Exhibit A – Fund Summary. November 21, 2023 F - 8 REVENUE EXPENSE CHANGES FOR FINAL BUDGET 310 8985 594 6510 - 288,600 Defer GG1113; Facility Security Projects/City Hall Cameras into 2024 310 8985 594 6510 - 220,000 Defer PK0122; Erickson Playfield Tennis into 2024 310 8985 594 6510 - 30,000 Defer PK0123; Elks Pickleball Court Improvements into 2024 310 8985 594 6510 - 103,000 Defer PK0205; Restroom Replacement Program into 2024 310 8985 594 6510 - 50,000 Defer PK0316; Locomotive #4 Refurbishment into 2024 310 8985 594 6510 - 532,100 Defer PK0719; Parks Maintenance Building into 2024 TOTAL CAPITAL IMPROVEME - 1,223,700 312 7930 595 6510 - 48,900 Defer TR0101; Laurel Street Stairs into 2024 312 7930 595 6510 - 550,000 Defer TR0115; N St Chip Seal (5th to 18th Streets)into 2024 312 7930 595 6510 - 200,000 Defer TR0121; Pavement Management Plan into 2024 312 7930 595 6510 - 170,000 Defer TR0222; First/Front Pedestrian Enhancements into 2024 312 7930 595 6510 - 30,000 Defer TR0321; Speed Feedback Sign Program into 2024 312 7930 595 6510 - 317,200 Defer TR0414; Peabody Creek/Lincoln Street into 2024 312 7930 595 6510 - 1,154,900 Defer TR0405 ~ Street and Alley Paving into 2024 312 7930 595 6510 - 9,700 Defer TR0416; Green Alleys 1st/2nd/Valley/Oak into 2024 312 7930 595 6510 - 400,000 Defer TR0420; 2023 Pavement Preservation into 2024 312 7930 595 6510 - 250,000 Defer TR0619; Race Street Complete Construction Phase II into 2024 312 7930 595 6510 - 30,400 Defer TR0715; 16th St LID (C-L) into 2024 312 7930 595 6510 - 20,000 Defer TR0716; ADA - Peabody Creekinto 2024 312 7930 595 6510 - 495,000 Defer TR0918; Downtown Tree/Sidewalk Replacement Phase III into 2024 312 7930 595 6510 - 120,000 Defer TR1118; Revolving Street Improvements into 2024 312 7930 595 6510 - 1,115,500 Defer TR1215; City Hall East Parking lot into 2024 312 7930 595 6510 - 84,200 Defer TR1799; Truck Route and Hiway 101 Intersection into 2024 TOTAL TRANSPORTATION BE - 4,995,800 451 7188 594 6510 - 175,000 Defer CL0216; City/PUD Agreement (Svc Area)into 2024 451 7188 594 6510 - 345,000 Defer CL0217; I Street Substation Switchgear Replacementinto 2024 451 7188 594 6510 - 1,300,000 Defer CL0414; Light Ops Building into 2024 451 7188 594 6510 - 175,000 Defer CL0420; College St LTC Load Tap Changer Replacement into 2024 TOTAL ELECTRIC CAPITAL FUN - 1,995,000 452 7388 594 6510 - 120,000 Defer WT0121; White Creek & 3rd St Crossing Main into 2024 452 7388 594 6510 - 349,000 Defer WT0122; Elwha - Fish Screen Facility Improvements into 2024 452 7388 594 6510 - 60,000 Defer WT0123; 11th Street ROW Tumwater Creek Crossing into 2024 452 7388 594 6510 - 60,000 Defer WT0223; 14th Street ROW Tumwater Creek Crossing into 2024 452 7388 594 6510 - 200,400 Defer WT0218; Reservoir Instrumentation Upgrades into 2024 452 7388 594 6510 - 152,000 Defer WT0222; Elwha - Effluent Distribution Structure Bypass into 2024 452 7388 594 6510 - 440,000 Defer WT0320; Morse Creek Transmission Main Eval/Design into 2024 452 7388 594 6510 - 150,000 Defer WT0519; Water Treatment Plant Repairs into 2024 452 7388 594 6510 - 81,400 Defer WT0619; Peabody Reservoir inlet pipe replacement into 2024 TOTAL WATER CAPITAL FUND - 1,612,800 453 7488 594 6510 - 250,900 Defer WW0122; Anaerobic Digester Roof Improvements into 2024 453 7488 594 6510 - 1,202,700 Defer WW0220; West 4th St Capacity Improvement into 2024 453 7488 594 6510 - 40,900 Defer WW0419; WWTP HVAC Replacement into 2024 453 7488 594 6510 - 22,000 Defer WW0320; WWTP Septic Truck Pad Repair into 2024 TOTAL WASTEWATER CAPITA - 1,516,500 2024 BUDGET - CHANGES FOR FINAL ACCOUNT November 21, 2023 F - 9 454 7588 594 6510 - 110,000 Defer SW0122; Landfill Automated Facility Gate into 2024 TOTAL SOLID WASTE CAPITA - 110,000 456 7688 594 6510 - 102,000 Defer DR0213; H Street Outfall Improvements into 2024 456 7688 594 6510 - 40,000 Defer DR0215; Francis Street Outfall into 2024 456 7688 594 6510 - 198,000 Defer DR0322; Park Ave. Outfall to Peabody Creek into 2024 456 7688 594 6510 - 40,000 Defer DR0804; Lincoln Park Big Boy Pond Study into 2024 TOTAL STORMWATER CAPITA - 380,000 463 7489 594 6510 - 15,000 Defer WW0316; CSO 6 & 7 into 2024 TOTAL CSO CAPITAL FUND - 15,000 501 7630 594 6410 - 39,900 Defer #194 GMC Sonoma Pick-up (Finance) into 2024 501 7630 594 6410 - 53,500 Defer #1310- Ford Crown Victoria (Police) into 2024 501 7630 594 6410 - 53,500 Defer #1311- Chevrolet Caprice (Police) into 2024 501 7630 594 6410 - 53,600 Defer #6101- Chevrolet Colorado 4X4 Volunteer (Police) into 2024 501 7630 594 6410 - 985,000 Defer #3 Pierce Pumper (Fire) into 2024 501 7630 594 6410 - 47,200 Defer #2020 2001 Ford Explorer (Fire) into 2024 501 7630 594 6410 - 100,600 Defer #4328 GMC Sierra 3500 Flat Bed (Parks) into 2024 501 7630 594 6410 - 82,300 Defer #1887 Ford F450 Flatbed/Snow Plow (Parks) into 2024 501 7630 594 6410 - 50,400 Defer #4900 GMC Savanna Van (Light Ops) into 2024 501 7630 594 6410 - 40,700 Defer #133 Chevy Blazer (Light Ops) into 2024 501 7630 594 6410 - 40,700 Defer #135 Chevy Blazer (Light Ops) into 2024 501 7630 594 6410 - 275,600 Defer #1950 Freightliner/Versalift Manift (Light Ops) into 2024 501 7630 594 6410 - 31,500 Defer #148 Catepillar Forklift (Light Ops) into 2024 501 7630 594 6410 - 39,500 Defer #6702 GMC Canyon Pickup (Water) into 2024 501 7630 594 6410 - 131,400 Defer #1756 John Deere Backhoe Loader (Water) into 2024 501 7630 594 6410 - 68,300 Defer #1616 Ford F350 Service Truck (Wastewater) into 2024 501 7630 594 6410 - 58,200 Defer #4600 GMC Sierra 1500 4X4 Pick-up (Wastewater) into 2024 501 7630 594 6410 - 32,100 Defer #2184 Ecostack 503W Conveyor (Solid Waste) into 2024 501 7630 594 6410 - 375,000 Defer #1240 Freightliner Air Sweeper (Stormwater) into 2024 501 7630 594 6410 - 9,500 Defer Herb Spray Attachment (Stormwater) into 2024 501 7630 594 6410 - 30,000 Defer #1569 Catepillar WHL Loader (Equipment Services) into 2024 TOTAL EQUIPMENT SERVICES - 2,598,500 502 2082 594 6510 - 2,000,000 Defer IT0716; ERP Road Map into 2024 TOTAL IT CAPITAL FUND - 2,000,000 - 16,447,300 TOTAL ALL FUNDS November 21, 2023 F - 10 -1- ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington, adopting the 2024 budget for the fiscal year ending December 31, 2024. WHEREAS, the City Manager of the City of Port Angeles completed and placed on file with the City Clerk an estimate of the amount of the moneys required to meet the public expenses, reserve funds, requirements and expenses of government of the City included in the 2024 City Manager’s recommended budget for the fiscal year ending December 31, 2024, as attached hereto as Exhibit “A”; and WHEREAS, a notice was published that the City Council would hold public hearings at the hour of 6:30 p.m., in the Council Chambers of Port Angeles City Hall, on Tuesday, November 21, 2023, and Tuesday, December 5, 2023, for the purpose of making and adopting a budget for fiscal year 2024 and giving taxpayers within the limits of the City of Port Angeles an opportunity to be heard upon said budget; and WHEREAS, the City Council did meet at said times and place, did conduct public hearings, and did then consider the matter of said proposed budget, NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: Section 1. The budget for the City of Port Angeles, Washington, for the year 2024 is hereby adopted at the fund level in its form and content as set forth in the document entitled “City of Port Angeles, Washington 2024, Budget,” a copy of which is on file in the Office of the City Clerk, and which is incorporated herein by this reference. November 21, 2023 F - 11 -2- Section 2. Estimated resources for each separate fund of the City of Port Angeles, and aggregate expenditures for all such funds for the year 2024 are set forth in summary form in Exhibit A that is attached hereto, and are hereby appropriated for expenditure by fund. Section 3. The City Clerk is hereby directed to keep on file the budget referred to in Section 2 above and to transmit a complete copy of the final budget to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 4. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener’s/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 5. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles, Washington, at a regular meeting of said Council on the ____th day of December, 2023. ______________________________ Kate Dexter, Mayor ATTEST: _______________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _______________________________ William E. Bloor, City Attorney PUBLISHED: , 2023 By Summary November 21, 2023 F - 12 CITY of PORT ANGELES 2024 Budget Ordinance - Exhibit A Fund Div.Name / Description Beginning Revenue Expenditures Ending Balance Balance - Est. GENERAL FUND (Note: Divisional totals for reference only) Fund Balance:6,059,665 5,906,065 001.1160 City Council 69,300 101,800 001.1210 City Manager 340,500 634,900 001.1211 Customer Commitment - 2,500 001.1220 Human Resources 139,700 330,500 001.1230 City Clerk 71,100 336,300 001.2001 Finance - Revenue 16,212,400 - 001.2020 Finance Administration 223,500 1,069,400 001.2023 Accounting 833,600 1,141,700 001.2025 Customer Service 1,472,000 1,412,600 001.2070 Reprographics 39,600 46,600 001.3030 City Attorney 213,000 622,000 001.3012 Jail Contributions - 1,087,900 001.4060 Planning 459,800 919,100 001.4050 Building 711,100 280,200 001.4071 Economic Development 50,000 101,900 001.5010 Police Administration 1,000 690,200 001.5012 PenCom/Capital Transfers 431,300 677,200 001.5021 Police Investigation 1,400 1,269,100 001.5022 Police Patrol 736,000 4,518,100 001.5026 Police Reserves & Volunteers - 10,100 001.5029 Police Records 11,000 510,100 001.5050 Police Facilities Maintenance 16,100 9,200 001.6010 Fire Administration 67,700 236,900 001.6012 PenCom/Medic I Support - 350,200 001.6020 Fire Suppression - 1,574,200 001.6030 Fire Prevention 103,500 120,700 001.6045 Fire Training 3,000 121,300 001.6050 Fire Facilities Maintenance - 65,300 001.7010 Public Works Administration 1,570,400 2,644,000 001.7012 Public Works CIP - 30,000 001.7032 Public Works Telecommunications 32,800 32,800 001.8010 Parks Administration - 345,300 001.8012 Senior Center 34,000 164,800 001.8050 Ocean View Cemetery 250,000 206,700 001.8080 Park Facilities - 2,212,700 001.8112 Senior Center Facilities - 57,300 001.8131 Central Services Facilities 485,300 492,800 001.8155 Facility Rentals 78,500 118,300 001.8221 Sports Programs - - 001.9029 General Unspecified 2,091,600 2,358,100 001 TOTAL General Fund 6,059,665 26,749,200 26,902,800 5,906,065 Funds 2024 Budget November 21, 2023 F - 13 CITY of PORT ANGELES 2024 Budget Ordinance - Exhibit A SPECIAL REVENUE FUNDS 101 Lodging Excise Tax Fund 1,109,750 876,200 1,069,900 916,050 102 Street Fund 393,486 2,168,700 2,168,700 393,486 105 Real Estate Excise Tax-1 (REET-1) Fund 503,276 313,200 767,800 48,676 107 PenCom Fund 1,552,642 3,570,700 4,024,500 1,098,842 160 Real Estate Excise Tax-2 (REET-2) Fund 17,523 313,800 200,000 131,323 165 Business Improvement Area 81,671 32,900 - 114,571 172 Port Angeles Housing Rehab. Fund 2,335,720 608,500 254,700 2,689,520 175 Code Compliance Fund 56,285 254,300 254,300 56,285 TOTAL Special Revenue Funds 6,050,351 8,138,300 8,739,900 5,448,751 Fund Div.Name / Description Beginning Revenue Expenditures Ending Balance Balance - Est. DEBT SERVICE FUNDS 216 2014 LTGO Bond (Landfill Bluff Stabilization) Fund 160,192 603,200 598,800 164,592 217 2015 LTGO Bond - Refunding (W.U.G.A.)15,475 235,900 233,700 17,675 TOTAL Debt Service Funds 175,667 839,100 832,500 182,267 ENTERPRISE / UTILITY FUNDS 401 Electric Utility Fund 13,153,085 29,085,800 33,055,700 9,183,185 402 Water Utility Fund 11,645,211 7,499,400 12,784,900 6,359,711 403 Wastewater Utility Fund 2,374,407 7,678,700 9,164,700 888,407 404 Solid Waste Utility Fund (710,738)17,520,500 16,707,500 102,262 406 Stormwater Utility Fund 1,569,349 3,724,400 3,924,400 1,369,349 409 Medic 1 Utility Fund 1,163,957 3,445,400 3,738,200 871,157 413 Harbor Clean-up Fund (381,971)2,050,600 2,050,600 (381,971) 421 Conservation Fund 273,786 709,600 709,600 273,786 TOTAL Enterprise / Utility Funds 29,087,086 71,714,400 82,135,600 18,665,886 INTERNAL SERVICE FUNDS 501 Equipment Services 4,907,258 3,054,100 5,733,200 2,228,158 502 Information Technology 1,910,265 2,576,000 4,432,200 54,065 503 Self-Insurance 273,166 7,885,600 7,885,600 273,166 TOTAL Internal Service Funds 7,090,689 13,515,700 18,051,000 2,555,389 FIDUCIARY FUNDS 602 Firemen's Pension Fund 162,611 19,200 69,400 112,411 TOTAL Fiduciary Funds 162,611 19,200 69,400 112,411 PERMANENT FUNDS 601 Cemetery Endowment Fund 397,696 4,200 - 401,896 TOTAL Permanent Funds 397,696 4,200 - 401,896 Funds 2024 Budget November 21, 2023 F - 14 CITY of PORT ANGELES 2024 Budget Ordinance - Exhibit A CAPITAL FUNDS 310 Governmental Capital Improvement Fund 2,589,526 2,992,700 4,321,200 1,261,026 312 Transportation Capital 7,569,714 5,277,300 11,331,200 1,515,814 316 Governmental Park Improvement Fund 317,506 11,300 - 328,806 451 Electric Capital Fund 12,730,683 4,500,000 7,294,900 9,935,783 452 Water Capital Fund 4,476,283 2,775,000 5,175,500 2,075,783 453 Wastewater Capital Fund 2,526,275 1,007,900 2,775,600 758,575 454 Solid Waste Capital Fund 1,625,831 1,991,200 3,044,400 572,631 456 Stormwater Capital Fund 3,432,060 667,000 2,851,300 1,247,760 463 Combined Sewer Overflow Capital Fund 744,230 3,287,000 2,258,900 1,772,330 TOTAL Capital Funds 36,012,107 22,509,400 39,053,000 19,468,507 SUB-TOTAL ALL FUNDS 85,035,873 143,489,500 175,784,200 52,741,173 Reserves - Designated 2,566,300 Reserves Used 34,861,000 TOTAL CITYWIDE ALL FUNDS 85,035,873 178,350,500 178,350,500 52,741,173 November 21, 2023 F - 15 Date: November 21, 2023 To: City Council From: Nathan West, City Manager Sarina Carrizosa, Finance Director Subject: 2023 Budget Amendment #3 Background / Analysis: The 3rd Amendment will align the budget with the changes to City revenues and expenditures that occurred in the last portion of the year, including deferring projects to 2024, increasing expenditures to complete projects, and other miscellaneous budgetary changes and corrections. Most of these changes have already been approved by Council. With this amendment, the projected year-end unassigned fund balance in the General Fund is estimated to be $6,059,665, or 25.0%. Some of the individual actions require funding to come from reserves (money unspent at the end of the fiscal year automatically rolls into reserves/fund balance), approval of the ordinance will require a super majority of the entire Council, or five (5) affirmative votes. Attached is a detailed list of proposed budget changes, the budget amendment ordinance, along with Exhibit A which lists total revenues and expenditures by fund for the 2023 Budget amendment #2 and proposed amendment #3. This is the first reading of this ordinance, with adoption scheduled for December 5th. Funding Overview: The 3rd amendment to the 2023 Budget is balanced at $153,303,000. Attached: List of proposed budget changes. 2023 Budget Ordinance – Amendment #3. Exhibit A. Summary: The 2023 Budget is being amended for the third and final time to adjust several funds to reflect changes in revenues and expenditures that have occurred during the final months of the year. As this budget amendment includes changes to revenues, as well as an authorization to use funds from reserves, the ordinance must be approved by a super-majority of the entire Council or at least five (5) affirmative votes. This is the first reading of this ordinance. Funding: The 3rd amendment to the 2023 Budget is balanced at $153,303,000. Recommendation: It is recommended the City Council should: 1. Conduct the first reading of the 2023 Budget amendment #3 ordinance; and 2. Continue to the December 5th Council meeting. November 21, 2023 G - 1 BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes Increase Sales Tax for current collection 750,600 - 001-2001-313-11-00 Revenue Adjustment Bureau of Justice Grant; Body Cameras 13,700 - 001-5022-333-16-73 Grant U.S. Dept of Justice Grant - 3,000 001-5022-521-10-11 Grant U.S. Dept of Justice Grant 3,000 - 001-5022-342-10-11 Grant Opioid Settlement 37,800 - 001-2001-369-40-00 Council Approved DNR computer Grant 4,000 - 001-6020-334-02-30 Grant DNR computer Grant - 4,000 001-6020-522-31-60 Grant Room Dividers- Fire Dept - 5,000 001-6050-522-31-20 Rapid Intervention Team Training 7,700 - 001-6020-342-20-12 Grant Playground Tile Glue carried from 2022 - 85,700 001-8080-597-59-91 Council Approved ARPA Funds Reimbursements - 20,000 001-9029-518-41-50 ARPA Grant ARPA Funds Reimbursements 20,000 - 001-9029-333-21-02 ARPA Grant Utility Arrearage Program 406,800 - 001-9029-333-21-02 Grant Funding Utility Arrearage Program - 406,800 001-9029-518-49-91 Grant Funded TOTAL GENERAL FUND 1,243,600 524,500 Race Street Art Work for Project TR0209 - 40,000 101-1430-557-41-50 LTAC Approved Marketing - 25,000 101-1430-557-41-50 LTAC Approved TOTAL LODGING TAX FUND - 65,000 Sales Tax revenue collection 253,200 - 107-5160-337-10-10 Revenue Adjustment Overtime - 147,800 107-5160-528-10-11 FEMA grant - 10,800 107-5160-528-41-50 Grant FEMA grant - 34,900 107-5160-594-65-10 Grant FEMA grant 45,700 - 107-5160-333-97-00 Grant HipLink Software 27,000 - 107-5160-337-10-40 Jefferson shared cost HipLink Software - 27,000 107-5160-528-48-10 Approved by Council 07/18/23 TOTAL PENCOM FUND 325,900 220,500 Chamber of Commerce - 18,000 165-4078-558-41-50 TOTAL PBIA FUND - 18,000 Revenue Collection - Self Haul 257,300 - 404-7538-343-70-11 Revenue Adjustment Revenue Collection - Waste Connections 195,900 - 404-7538-343-70-13 Revenue Adjustment Revenue Collection - Residential Weekly 258,500 - 404-7580-343-70-16 Revenue Adjustment Revenue Collection - Commerical 97,600 - 404-7580-343-70-17 Revenue Adjustment Waste Connections Settlement - 497,500 404-7538-537-49-94 Transition of Solid Waste Services to City Operations Transfer Station; Contractual Services - 1,267,800 404-7538-537-41-51 Transition of Solid Waste Services to City Operations TOTAL SOLID WASTE FUND 809,300 1,765,300 PK0122 - Erickson Playfield Tennis Court Improvement 10,000 - 310-8985-397-10-91 Reprioritized in CFP GG1113 - Facility Security Projects 30,000 - 310-8985-397-10-91 Reprioritized in CFP PK0802 - Shane Park Tile Installation 85,700 - 310-8985-397-10-91 PK0802 - Shane Park Tile Installation - 85,700 310-8985-594-65-10 GG1113 - Facility Security Projects/City Hall Cameras - (288,600) 310-8985-594-65-10 Deferred to 2024 PK0122 - Erickson Playfield Tennis - (220,000) 310-8985-594-65-10 Deferred to 2024 PK0123 - Elks Pickleball Court Improvements - (30,000) 310-8985-594-65-10 Deferred to 2024 PK0205 - Restroom Replacement Program - (103,000) 310-8985-594-65-10 Deferred to 2024 PK0316 - Locomotive #4 Refurbishment - (50,000) 310-8985-594-65-10 Deferred to 2024 PK0719 - Parks Maintenance Building - (532,100) 310-8985-594-65-10 Deferred to 2024 TOTAL GOVERNMENT CAPITAL FUND 125,700 (1,138,000) TR0101 - Laurel Street Stairs - (48,900) 312-7930-595-65-10 Deferred to 2024 TR0115 - N St Chip Seal (5th to 18th Streets)- (550,000) 312-7930-595-65-10 Deferred to 2024 TR0121 - Pavement Management Plan - (200,000) 312-7930-595-65-10 Deferred to 2024 TR0222 - First/Front Pedestrian Enhancements - (170,000) 312-7930-595-65-10 Deferred to 2024 TR0321 - Speed Feedback Sign Program - (30,000) 312-7930-595-65-10 Deferred to 2024 TR0405 - Street and Alley Paving - (1,154,900) 312-7930-595-65-10 Deferred to 2024 TR0414 - Peabody Creek/Lincoln Street - (317,200) 312-7930-595-65-10 Deferred to 2024 TR0416 - Green Alleys 1st/2nd/Valley/Oak - (9,700) 312-7930-595-65-10 Deferred to 2024 TR0420 - 2023 Pavement Preservation - (400,000) 312-7930-595-65-10 Deferred to 2024 TR0619 - Race Street Complete Construction Phase II - (250,000) 312-7930-595-65-10 Deferred to 2024 TR0715 - 16th St LID (C-L)- (30,400) 312-7930-595-65-10 Deferred to 2024 TR0716 - ADA - Peabody Creek - (20,000) 312-7930-595-65-10 Deferred to 2024 TR0918 - Downtown Tree/Sidewalk Replacement Phase III - (495,000) 312-7930-595-65-10 Deferred to 2024 TR1118 - Revolving Street Improvements - (120,000) 312-7930-595-65-10 Deferred to 2024 TR1215 - City Hall East Parking lot - (1,115,500) 312-7930-595-65-10 Deferred to 2024 TR1799 - Truck Route and Hiway 101 Intersection - (84,200) 312-7930-595-65-10 Deferred to 2024 TOTAL TBD CAPITAL FUND - (4,995,800) BPA Incentives 300,000 - 421-7121-345-29-00 BPA Incentives - 300,000 421-7121-533-49-86 TOTAL CONSERVATION FUND 300,000 300,000 Detailed List of Proposed Budget Changes - 2023 Budget Amendment #3 November 21, 2023 G - 2 BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes CL0919 - A St Substation Switchgear Replacement - 146,400 451-7188-594-65-10 Carried from 2022 CL0216 - City/PUD Agreement (Svc Area)- (175,000) 451-7188-594-65-10 Deferred to 2024 CL0217 - I Street Substation Switchgear Replacement - (345,000) 451-7188-594-65-10 Deferred to 2024 CL0414 - Light Ops Building - (1,300,000) 451-7188-594-65-10 Deferred to 2024 CL0420 - College St LTC Load Tap Changer Replacement - (175,000) 451-7188-594-65-10 Deferred to 2024 TOTAL ELECTRIC CAPITAL FUND - (1,848,600) Correct CFP Accounting Error(Add Water Projects)- (883,800) 452-7388-594-65-10 Accounting Error WT0121 - White Creek & 3rd St Crossing Main - (120,000) 452-7388-594-65-10 Deferred to 2024 WT0122 - Elwha - Fish Screen Facility Improvements - (349,000) 452-7388-594-65-10 Deferred to 2024 WT0123 - 11th Street ROW Tumwater Creek Crossing - (60,000) 452-7388-594-65-10 Deferred to 2024 WT0223 - 14th Street ROW Tumwater Creek Crossing - (60,000) 452-7388-594-65-10 Deferred to 2024 WT0218 - Reservoir Instrumentation Upgrades - (200,400) 452-7388-594-65-10 Deferred to 2024 WT0222 - Elwha - Effluent Distribution Structure Bypass - (152,000) 452-7388-594-65-10 Deferred to 2024 WT0320 - Morse Creek Transmission Main Eval/Design - (440,000) 452-7388-594-65-10 Deferred to 2024 WT0519 - Water Treatment Plant Repairs - (150,000) 452-7388-594-65-10 Deferred to 2024 WT0619 - Peabody Reservoir inlet pipe replac - (81,400) 452-7388-594-65-10 Deferred to 2024 TOTAL WATER CAPITAL FUND - (2,496,600) Correct CFP Accounting Error (Remove Water Projects)- 883,800 453-7488-594-65-10 Accounting Error WW0122 - Anaerobic Digester Roof Improvements - (250,900) 453-7488-594-65-10 Deferred to 2024 WW0220 - West 4th St Capacity Improvement - (1,202,700) 453-7488-594-65-10 Deferred to 2024 WW0419 - WWTP HVAC Replacement - (40,900) 453-7488-594-65-10 Deferred to 2024 WW0320 - WWTP Septic Truck Pad Repair - (22,000) 453-7488-594-65-10 Deferred to 2024 TOTAL WASTEWATER CAPITAL FUND - (632,700) SW0122 - Landfill Automated Facility Gate - (110,000) 454-7588-594-65-10 Deferred to 2024 TOTAL SOLID WASTE CAPITAL FUND - (110,000) DR0213 - H Street Outfall Improvements - (102,000) 456-7688-594-65-10 Deferred to 2024 DR0215 - Francis Street Outfall - (40,000) 456-7688-594-65-10 Deferred to 2024 DR0322 - Park Ave. Outfall to Peabody Creek - (198,000) 456-7688-594-65-10 Deferred to 2024 DR0804 - Lincoln Park Big Boy Pond Study - (40,000) 456-7688-594-65-10 Deferred to 2024 TOTAL STORMWATER CAPITAL FUND - (380,000) WW0316 - CSO 6 & 7 - (15,000) 463-7489-594-65-10 Deferred to 2024 TOTAL CSO CAPITAL FUND - (15,000) #194 GMC Sonoma Pick-up (Finance)- (39,900) 501-7630-594-64-10 Deferred to 2024 #1310- Ford Crown Victoria (Police)- (53,500) 501-7630-594-64-10 Deferred to 2024 #1311- Chevrolet Caprice (Police)- (53,500) 501-7630-594-64-10 Deferred to 2024 #6101- Chevrolet Colorado 4X4 Volunteer (Police)- (53,600) 501-7630-594-64-10 Deferred to 2024 #3 Pierce Pumper (Fire)- (985,000) 501-7630-594-64-10 Deferred to 2024 #2020 2001 Ford Explorer (Fire)- (47,200) 501-7630-594-64-10 Deferred to 2024 #4328 GMC Sierra 3500 Flat Bed (Parks)- (100,600) 501-7630-594-64-10 Deferred to 2024 #1887 Ford F450 Flatbed/Snow Plow (Parks)- (82,300) 501-7630-594-64-10 Deferred to 2024 Streets Truck Sander - 52,500 501-7630-594-64-10 Carried from 2022 #4900 GMC Savanna Van (Light Ops)- (50,400) 501-7630-594-64-10 Deferred to 2024 #133 Chevy Blazer (Light Ops)- (40,700) 501-7630-594-64-10 Deferred to 2024 #135 Chevy Blazer (Light Ops)- (40,700) 501-7630-594-64-10 Deferred to 2024 #1950 Freightliner/Versalift Manift (Light Ops)- (275,600) 501-7630-594-64-10 Deferred to 2024 #148 Catepillar Forklift (Light Ops)- (31,500) 501-7630-594-64-10 Deferred to 2024 #6702 GMC Canyon Pickup (Water)- (39,500) 501-7630-594-64-10 Deferred to 2024 #1756 John Deere Backhoe Loader (Water)- (131,400) 501-7630-594-64-10 Deferred to 2024 #1616 Ford F350 Service Truck (Wastewater)- (68,300) 501-7630-594-64-10 Deferred to 2024 #4600 GMC Sierra 1500 4X4 Pick-up (Wastewater)- (58,200) 501-7630-594-64-10 Deferred to 2024 #1945 Ford Ranger Pick-up (Solid Waste)- 68,500 501-7630-594-64-10 Increased Cost #2184 Ecostack 503W Conveyor (Solid Waste)- (32,100) 501-7630-594-64-10 Deferred to 2024 #1240 Freightliner Air Sweeper (Stormwater)- (375,000) 501-7630-594-64-10 Deferred to 2024 Herb Spray Attachment (Stormwater)- (9,500) 501-7630-594-64-10 Deferred to 2024 #1569 Catepillar WHL Loader (Equipment Services) - (30,000) 501-7630-594-64-10 Deferred to 2024 TOTAL EQUIPMENT SERVICES FUND - (2,477,500) Microsoft Server Licenses - 315,000 502-2081-518-48-02 IT0623 - IT Pure Storage Upgrade - 174,000 502-2082-594-65-10 Approved by Council 10/17/23 IT0716 - ERP Road Map - (2,000,000) 502-2082-594-65-10 Deferred to 2024 TOTAL IT FUND - (1,511,000) AWC Insurance Premiums - 370,000 503-1631-517-46-30 AWC Insurance Premiums 370,000 - 503-1631-365-90-20 NW Admin Teamsters Premiums - 67,000 503-1631-517-46-33 NW Admin Teamsters Premiums 67,000 - 503-1631-365-90-23 Liability Insurance Premium - 435,600 503-1671-517-46-10 TOTAL SELF-INSURANCE FUND 437,000 872,600 November 21, 2023 G - 3 -1- ORDINANCE NO._____ AN ORDINANCE of the City of Port Angeles, Washington, amending the City’s 2023 budget for the third time. WHEREAS, the Annual Budget of the City of Port Angeles for the year 2023, was adopted, approved and confirmed on December 6, 2022, in Ordinance No. 3705; and WHEREAS on April 18, 2023, the first 2023 budget amendment was adopted, approved and confirmed by Ordinance No. 3712; and WHEREAS on August 15, 2023, the second 2023 budget amendment was adopted, approved and confirmed by Ordinance No. 3717; and WHEREAS, now there exists an emergency that could not reasonably have been foreseen when the 2023 budget or the first amendment to it were adopted. NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: Section 1. The Council finds and declares: A. There exists an emergency that could not reasonably have been foreseen when the 2023 budget or the first amendment to it were adopted. The facts constituting the emergency include, but are not limited to: 1. Unanticipated additional revenue; and 2. Unanticipated reduced revenue; and. 3. Unanticipated additional and reduced expenditures primarily for changes in planned capital expenditures as previously authorized by Council. B. These facts require amendments to the adopted budget in order to meet the expenses of government of the City for the fiscal year ending December 31, 2023. November 21, 2023 G - 4 -2- Section 2. On the basis of the foregoing findings, pursuant to RCW 35A.33.090, the City Council declares that an emergency exists. Section 3. To respond to the budget emergency, the 2023 budget appropriation for each separate fund as set forth in Ordinance No.3705, is amended as shown in the attached Exhibit A. Section 4. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener’s errors, references, ordinance numbering, section and subsection numbers and any references thereto. Section 5. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles by a vote of one more than the majority of all members of the legislative body at a regular meeting of said Council on the _____ day of ______________, 2023. _______________________________ Kate Dexter, Mayor ATTEST: APPROVED AS TO FORM: _______________________________ _______________________________ Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney PUBLISHED: ___________________ By Summary November 21, 2023 G - 5 CITY of PORT ANGELES 2023 Budget Ordinance - Amendment #3 Exhibit A Fund Div.Name / Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending Balance Balance - Est. Balance Balance - Est. GENERAL FUND (Note: Divisional totals for reference only) Fund Balance:6,703,665 5,340,565 6,703,665 6,059,665 001.1160 City Council 40,700 71,800 40,700 71,800 001.1210 City Manager 343,300 674,800 343,300 674,800 001.1211 Customer Commitment - 2,500 - 2,500 001.1220 Human Resources 104,300 304,300 104,300 304,300 001.1230 City Clerk 131,500 294,800 131,500 294,800 001.2001 Finance - Revenue 15,180,800 - 15,969,200 - 001.2020 Finance Administration 155,100 971,400 155,100 971,400 001.2023 Accounting 802,000 1,101,000 802,000 1,101,000 001.2025 Customer Service 1,329,100 1,283,200 1,329,100 1,283,200 001.2070 Reprographics 37,900 46,600 37,900 46,600 001.3030 City Attorney 217,200 595,300 217,200 595,300 001.3012 Jail Contributions - 1,041,100 - 1,041,100 001.4060 Planning 430,800 792,600 430,800 792,600 001.4050 Building 674,200 268,500 674,200 268,500 001.4071 Economic Development 50,000.00 121,900 50,000.00 121,900 001.5010 Police Administration 1,000 653,600 1,000 653,600 001.5012 PenCom/Capital Transfers 370,100 703,800 370,100 703,800 001.5021 Police Investigation 2,700 1,196,300 2,700 1,196,300 001.5022 Police Patrol 837,100 4,311,000 853,800 4,314,000 001.5026 Police Reserves & Volunteers - 10,100 - 10,100 001.5029 Police Records 12,200 484,400 12,200 484,400 001.5050 Police Facilities Maintenance 16,300 8,600 16,300 8,600 001.6010 Fire Administration 64,200 246,300 64,200 246,300 001.6012 PenCom/Medic I Support - 378,900 - 378,900 001.6020 Fire Suppression - 1,546,600 11,700.00 1,550,600 001.6030 Fire Prevention 9,600 115,500 9,600 115,500 001.6045 Fire Training 3,000 119,600 3,000 119,600 001.6050 Fire Facilities Maintenance - 61,100 - 66,100 001.7010 Public Works Administration 1,241,400 2,545,100 1,241,400 2,545,100 001.7012 Public Works CIP - 161,000 - 161,000 001.7032 Public Works Telecommunications 32,800 32,800 32,800 32,800 001.8010 Parks Administration - 295,900 - 295,900 001.8012 Senior Center 29,500 168,500 29,500 168,500 001.8050 Ocean View Cemetery 135,000 194,800 135,000 194,800 001.8080 Park Facilities - 2,440,300 - 2,526,000 001.8112 Senior Center Facilities - 60,400 - 60,400 001.8131 Central Services Facilities 470,200 496,600 470,200 496,600 001.8155 Facility Rentals 72,000 125,300 72,000 125,300 001.8221 Sports Programs - 132,300 - 132,300 001.9029 General Unspecified 395,500 494,000 822,300 920,800 001 TOTAL General Fund 6,723,372 23,189,500 24,552,600 5,340,565 6,723,372 24,433,100 25,077,100 6,059,665 2023 Budget Amendment #32023 Budget Amendment #2Funds November 21, 2023 G - 6 CITY of PORT ANGELES 2023 Budget Ordinance - Amendment #3 Exhibit A SPECIAL REVENUE FUNDS 101 Lodging Excise Tax Fund 1,307,750 764,100 897,100 1,174,750 1,307,750 764,100 962,100 1,109,750 102 Street Fund 566,386 1,928,600 2,101,500 393,486 566,386 1,928,600 2,101,500 393,486 105 Real Estate Excise Tax-1 (REET-1) Fund 1,082,076 321,800 900,600 503,276 1,082,076 321,800 900,600 503,276 107 PenCom Fund 2,070,242 3,744,200 4,367,200 1,447,242 2,070,242 4,070,100 4,587,700 1,552,642 160 Real Estate Excise Tax-2 (REET-2) Fund 773,723 320,100 1,076,300 17,523 773,723 320,100 1,076,300 17,523 165 Business Improvement Area 64,671 35,000 - 99,671 64,671 35,000 18,000 81,671 172 Port Angeles Housing Rehab. Fund 1,842,620 1,155,700 662,600 2,335,720 1,842,620 1,155,700 662,600 2,335,720 175 Code Compliance Fund 56,285 261,900 261,900 56,285 56,285 261,900 261,900 56,285 TOTAL Special Revenue Funds 7,763,751 8,531,400 10,267,200 6,027,951 7,763,751 8,857,300 10,570,700 6,050,351 Fund Div.Name / Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending Balance Balance - Est.Balance Balance - Est. DEBT SERVICE FUNDS 216 2014 LTGO Bond (Landfill Bluff Stabilization) Fund 156,692 604,300 600,800 160,192 156,692 604,300 600,800 160,192 217 2015 LTGO Bond - Refunding (W.U.G.A.)14,775 232,900 232,200 15,475 14,775 232,900 232,200 15,475 TOTAL Debt Service Funds 171,467 837,200 833,000 175,667 171,467 837,200 833,000 175,667 ENTERPRISE / UTILITY FUNDS 401 Electric Utility Fund 11,855,385 28,876,200 27,578,500 13,153,085 11,855,385 28,876,200 27,578,500 13,153,085 402 Water Utility Fund 13,606,411 7,447,300 9,408,500 11,645,211 13,606,411 7,447,300 9,408,500 11,645,211 403 Wastewater Utility Fund 3,109,707 7,685,900 8,421,200 2,374,407 3,109,707 7,685,900 8,421,200 2,374,407 404 Solid Waste Utility Fund 203,465 12,449,600 12,880,700 (227,635)203,465 13,258,900 14,646,000 (1,183,635) 406 Stormwater Utility Fund 2,013,649 2,768,400 3,212,700 1,569,349 2,013,649 2,768,400 3,212,700 1,569,349 409 Medic 1 Utility Fund 1,209,657 3,810,500 3,856,200 1,163,957 1,209,657 3,810,500 3,856,200 1,163,957 413 Harbor Clean-up Fund (381,971)2,050,600 2,050,600 (381,971)(381,971)2,050,600 2,050,600 (381,971) 421 Conservation Fund 273,286 348,000 347,500 273,786 273,286 648,000 647,500 273,786 TOTAL Enterprise / Utility Funds 31,889,589 65,436,500 67,755,900 29,570,189 31,889,589 66,545,800 69,821,200 28,614,189 INTERNAL SERVICE FUNDS 501 Equipment Services 4,958,858 2,413,600 4,942,700 2,429,758 4,958,858 2,413,600 2,465,200 4,907,258 502 Information Technology 2,879,365 2,336,700 4,816,800 399,265 2,879,365 2,336,700 3,305,800 1,910,265 503 Self-Insurance 708,766 6,346,500 6,346,500 708,766 708,766 6,783,500 7,219,100 273,166 TOTAL Internal Service Funds 8,546,989 11,096,800 16,106,000 3,537,789 8,546,989 11,533,800 12,990,100 7,090,689 FIDUCIARY FUNDS 602 Firemen's Pension Fund 212,811 19,200 69,400 162,611 212,811 19,200 69,400 162,611 TOTAL Fiduciary Funds 212,811 19,200 69,400 162,611 212,811 19,200 69,400 162,611 PERMANENT FUNDS 601 Cemetery Endowment Fund 397,696 3,400 - 401,096 397,696 3,400 - 401,096 TOTAL Permanent Funds 397,696 3,400 - 401,096 397,696 3,400 - 401,096 CAPITAL FUNDS 310 Governmental Capital Improvement Fund 2,943,726 6,070,200 7,688,100 1,325,826 2,943,726 6,195,900 6,550,100 2,589,526 312 Transportation Capital 4,866,614 10,620,800 12,913,500 2,573,914 4,866,614 10,620,800 7,917,700 7,569,714 316 Governmental Park Improvement Fund 307,906 9,600 - 317,506 307,906 9,600 - 317,506 451 Electric Capital Fund 13,022,083 800,000 2,940,000 10,882,083 13,022,083 800,000 1,091,400 12,730,683 452 Water Capital Fund 5,346,683 765,000 4,132,000 1,979,683 5,346,683 765,000 1,635,400 4,476,283 453 Wastewater Capital Fund 4,376,875 978,500 3,461,800 1,893,575 4,376,875 978,500 2,829,100 2,526,275 454 Solid Waste Capital Fund 1,262,431 1,677,600 1,424,200 1,515,831 1,262,431 1,677,600 1,314,200 1,625,831 456 Stormwater Capital Fund 3,089,060 443,000 480,000 3,052,060 3,089,060 443,000 100,000 3,432,060 463 Combined Sewer Overflow Capital Fund 3,117,330 4,857,300 7,245,400 729,230 3,117,330 4,857,300 7,230,400 744,230 TOTAL Capital Funds 38,332,707 26,222,000 40,285,000 24,269,707 38,332,707 26,347,700 28,668,300 36,012,107 SUB-TOTAL ALL FUNDS 94,038,383 135,336,000 159,869,100 69,485,576 94,038,383 138,577,500 148,029,800 84,566,376 Reserves - Designated 2,135,100 5,273,200 Reserves Used 26,668,200 14,725,500 TOTAL CITYWIDE ALL FUNDS 94,038,383 162,004,200 162,004,200 69,485,576 94,038,383 153,303,000 153,303,000 84,566,376 2023 Budget Amendment #32023 Budget Amendment #2Funds November 21, 2023 G - 7 Date: November 21, 2023 To: City Council From: Nathan A. West, City Manager Subject: 2024 Legislative Priorities Background / Analysis: In 2022 City Council established legislative priorities which were utilized throughout the year to share with State and Federal legislators. The City’s 2023 State Legislative Priorities have been attached to this memorandum. In anticipation of the State legislative session beginning in January, staff is recommending that Council begin to discuss State priorities for 2024. Based on previous years in recognition of a short legislative window, staff made the following recommendations to the legislative priorities briefing paper: • Keep asks of the legislature to non-monetary items or smaller financial requests • Continue to keep the number of primary asks to five or less • Continue to support AWC Priorities (attached to this memorandum) • Incorporate a thank you for all of the legislative assistance in 2023 A number of key challenges facing the City that should remain high on the priority list are: • Washington State Department of Natural Resources -Elwha Watershed Protection • Adequate funding and revenue options for police and fire needs • Funding options for wastewater capital improvements • Transportation funding for maintenance and repairs • Childcare policies and capital investments As a more specific element of bullet two above, Federal Funding for the OPNET program that flows through the State is at risk. Considering Clallam County is number 1 in the State in overdoses and number 3 in drug related deaths and the fact that since January 1, 2022 PenCom has dispatched over 345 overdose calls. This is an important priority for Port Angeles. Support of the Association of Washington Cities and Washington Association of Sheriffs and Police Chiefs efforts to secure specific legislation that will provide long term and sustainable funding for OPNET and the balance of the task forces in the State of Washington will be a critical legislative outcome of this session. Federal legislative priorities will be discussed at a later date as well. Summary: In anticipation of the upcoming State legislative session in January, staff recommends that Council complete a preliminary review and discussion of State legislative priorities for 2024. In recognition of the upcoming elections, the 2024 Legislative Priorities briefing paper will be held open to reassess as necessary. Funding: An estimated $40,000 to $50,000 if the City seeks a lobbyist in support of one or more legislative priorities. Recommendation: Discuss State legislative priorities for 2024. November 21, 2023 I - 1 An additional consideration for discussion is the hiring of a lobbyist to assist the City in a multi-year transportation funding requests. It is estimated that this cost would be between $40,000 and $50,000 annually. Funding Overview: An estimated $40,000 to $50,000 if a the City seeks a lobbyist in support of one or more legislative priorities. Attachments: 2022 Legislative Priorities 2024 AWC Legislative Priorities and Issues List November 21, 2023 I - 2 Adequate and Non-Regressive Tax Structure Joint Public Safety Facility Transportation Infrastructure CITY OF PORT ANGELESCITY OF PORT ANGELES 2023 KEY PRIORITIES2023 KEY PRIORITIES Build a more just and equitable tax code for Washington State. Those with the least should not pay the most. Establishing a non-regressive tax structure will create a strong and resourceful future for Washington’s communities and support the welfare of all its citizens. The City requests $5.7M to co-locate City of Port Angeles and Clallam County emergency operations. The current 911 Dispatch facility is small and its location is seismically unsuitable. The communications room, which houses emergency operations communication equipment, requires expensive upgrades to meet future demands. A joint and modern facility will allow the City and County to provide the most efficient, innovative and sustainable lifesaving services to our community as it grows. We also support: •AWC Legislative Priorities •Washington Low Income Housing Alliance 2023 Priorities •$3.5M Field Arts & Events Hall Completion •Marine Discovery Center •Rayonier Mill Cleanup •Futurewise GreenLink Project •Senate Bill 5361 Legislative Agenda Unanimously Adopted by City Council, January 18, 2023Legislative Agenda Unanimously Adopted by City Council, January 18, 2023 Accessible Child Care The pandemic created shortages in childcare programs and exacerbated an already limited service in our community. The City has allocated ARPA funds to support the YMCA and Boys & Girls Clubs, two vital childcare providers. However, this support has merely helped these license- exempt organizations to catch up from losses caused by COVID-19. To improve access to quality and affordable programs, support from the State is needed. Fund Boys & Girls Clubs of the Olympic Peninsula (BGCOP) initiatives. Through a pilot program and in partnership with the WA Office of Superintendent of Public Instruction, BGCOP provides specialized support to address behavioral health concerns and mental wellbeing. The City asks Legislature to invest in our youth by extending this pilot through 2025. Support is also requested for the BGCOP Youth Development Grant and Academic Innovation and Mentoring programs. Contact: Nathan A. West, City Manager 321 East 5th Street, Port Angeles WA 98362 (360) 417-4500 | nwest@cityofpa.us | www.cityofpa.us Fund the Olympic Peninsula YMCA’s Early Learning Center. $2.0M is needed to build a centrally located, 8,000 sq. ft. facility planned to serve up to 92 children, ages 0-5. Additional benefits include improved local workforce recruitment and retention, and the creation of 15 new jobs. The City seeks to partner with the State to complete the Tumwater 101 Interchange. The current interchange, located at the intersection of US101 and SR117, limits movement from the Port Angeles Harbor to locations heading east. This project will improve safety and freight mobility by allowing full movements for freight travel to and from Port Angeles’ industrial waterfront without utilizing the downtown corridor. New ramps will be added and channelization improved to accommodate freight traffic without conflict. The estimated total cost of the project is $7.75M. The City needs $7.525M to complete construction. November 21, 2023 I - 3 Help recruit and retain police officers for public safety Provide additional funding tools and resources for officer recruitment and retention to improve public safety. This includes updating the existing local option Public Safety Sales Tax to allow implementation by councilmanic authority and greater flexibility for using the funds to cover increased officer wages and related programs like behavioral health co- response teams. Expand access to state-mandated training. In particular, continue increasing the number of classes for the Basic Law Enforcement Academy (BLEA) and expanding the new regional academies. Getting new officers on the street faster supports recruitment and retention, thus improving public safety outcomes in our communities. Revise the arbitrary property tax cap Revise the arbitrary 1% property tax cap that has been in place for more than 20 years. Tie the tax to inflation and population growth factors with a new cap not to exceed 3%. This allows local elected officials to adjust the local property tax rate to better serve our communities and keep up with the costs of providing basic services like police, fire, streets, and valued community amenities like parks. The current 1% cap has created a structural deficit in cities’ revenue and expenditure model, causing reliance on regressive revenues and artificially restricting the ability of property taxes to fund critical community needs. Continue investing in infrastructure Continue strong state investments in infrastructure funding to support operations and maintenance of traditional and non-traditional infrastructure like drinking water, wastewater, and broadband. Expand funding options that support state and local transportation needs with emphasis on preservation and maintenance to prevent expensive replacement and repairs. Improve access to Climate Commitment Act funding, including direct distributions, for city priorities that support carbon reduction and climate resiliency. Provide behavioral health resources Create greater access to behavioral health services to include substance use disorder treatment and dual diagnosis treatment facilities. Support continued state funding for cities to help communities establish alternative response programs like co-responder programs, diversion programs, and others that provide options beyond law enforcement to assist individuals experiencing behavioral health challenges. 2024 Candice Bock Government Relations Director candiceb@awcnet.org Contact: Association of Washington Cities • 1076 Franklin St SE, Olympia, WA 98501 • 1.800.562.8981 • wacities.org Strong cities make a great state. Cities are home to 65% of Washington’s residents, drive the state’s economy, and provide the most accessible form of government. Cities’ success depends on adequate resources and local decision-making authority to best meet the needs of our residents. AWC’s advocacy is guided by these core principles from our Statement of Policy: • Local decision-making authority • Fiscal flexibility and sustainability • Equal standing for cities • Diversity, equity, and inclusion • Strong Washington state partnerships • Nonpartisan analysis and decision-making City Legislative Priorities Copyright © 2023 by Association of Washington Cities, Inc. All rights reserved. | 09/26/23 Washington’s 281 cities ask the Legislature to partner with us and act on the following priorities: November 21, 2023 I - 4 Date: November 21, 2023 To: City Council From: Calvin W. Goings, Assistant City Manager Sarina Carrizosa, Finance Director Subject: Annual ITD Lease, License, and Maintenance Subscriptions Background / Analysis: Each year IT Staff perform an annual license and subscription reconciliation to identify changes that have occurred throughout the year and ensure the system is secure and operating efficiently. This year during the reconciliation process IT Staff identified additions required for Microsoft server licenses and hardware maintenance coverage required for critical Dell servers. As in many areas costs for these services have increased and the City’s need for these licenses and maintenance on the City’s network has also expanded as servers have received planned upgrades to ensure continued optimal performance and cost savings for maintenance and repair of aged systems. The additional licensing cost for City servers is estimated at $116,579.64 including tax. Additionally, maintenance needs on the City’s system are estimated at $8,277.60. In addition, the City’s copier lease agreements have expired and are being considered for renewal. City Staff have met with POE to determine the City’s needs for this equipment moving forward and have recommended the renewal of the copier leases to include updated models and capabilities, as well the reduction of inventory that has low usage. This resulted in an estimated cost savings of approximately $750 a month. Each machine has a separate lease, and the City is able to utilize the National Association of State Procurement Officials (NASPRO) contract for pricing with POE. Individual lease quotes have been attached to this memo as well as a spreadsheet listing copier needs Citywide that demonstrates the renewed lease costs. Summary: City Staff have performed a reconciliation of yearly services in the IT Department including the consideration of contracts that have, or will be, expiring for software and equipment. This reconciliation demonstrated increased costs for services that were not anticipated in the 2023 budget as well as additional licensing needs due to changes that have occurred throughout the year. These changes and additions will require an amendment to the budget. In addition, lease agreement coverage for the City’s current copier services has expired on over 90% the equipment and must be renewed. As a result, Staff is recommending the purchase of additional Microsoft server licenses, renewal of Dell hardware maintenance coverage, and a renewed 5-year lease agreement with Pacific Office Equipment (POE) for Canon copiers and services. Funding: A budget amendment would be required in the amount of $168,894.48 in the IT fund to complete this purchase. These costs would then be allocated to departments Citywide. Recommendation: 1) Approve the purchase of additional Microsoft server core licenses from SHI in the amount of $116,579.64 including tax, 2) PowerEdge R390, R440, R730 server hardware maintenance in the amount of $8,277.60, 3) approve Citywide copier leases through Pacific Office Equipment from the NASPO Contract #140595 for a period of five years in an amount not to exceed $44,037.24 annually, including tax, plus monthly usage and maintenance costs, and 4) allow the City Manager to administer the purchase and make minor modifications if necessary. November 21, 2023 J - 1 In the future, each year Staff will present annual funding requests to Council for hardware and software maintenance in its entirety for approval. This will streamline this process and allow Council to more easily see the full software and contractual needs for IT services Citywide to make informed decisions. Staff is recommending the purchase of additional Microsoft server licenses, renewal of Dell hardware maintenance coverage, and a renewed five-year lease agreement with Pacific Office Equipment for Canon copiers and services for an estimated total cost of $168,894.48, including tax. Funding: A budget amendment would be required in the amount of $168,894.48 in the IT fund to complete this purchase. These costs would then be allocated to departments Citywide. Attachments: ▪ Attachment 1 - Window Server DC Core Licenses (Quote 24119428) ▪ Attachment 2 - Dell Server Maintenance R930, R440, R730 (Quote 24142054) ▪ Attachment 3 - Pacific Office Equipment Copier Lease Pricing Information November 21, 2023 J - 2 November 21, 2023 J - 3 November 21, 2023 J - 4 CITY OF PORT ANGELES MODEL NEW LEASE LOCATIONS PAYMENT CITY CLERK / 321 E. 5TH IRAC3525I III $138.50 CORP YARD / 1703 S. 'B' ST.IRAC5240A $217.73 DCD / 321 E. 5TH IRAC5250 $249.05 ENGINEERING / 321 E. 5TH IRAC5240A $188.55 FINANCE / 321 E. 5TH IRAC5550I II $237.37 FIRE DEPARTMENT / 102 E. 5TH IRAC5540I III $210.10 FRONT RECEPTION / 321 E. 5TH IRA4245 $135.68 LEGAL / 321 E. 5TH IRAC5550I II $249.05 LIGHT OPS / 1734 HWY 101 IRAC5240A $206.05 LIGHT OPS / LINE ROOM / 1734 HWY 101 IRAC5240A $217.73 PAPD - DISPATCH / 321 E. 5TH IRA4525I II $110.44 PAPD - PATROL / 321 E. 5TH IRAC475IFZ III $112.79 PAPD - RECORDS / 321 E. 5TH IRA4525I II $110.44 PAPD - RECORDS / 321 E. 5TH IRAC5540I II $239.63 PARKS / VERN BURTON / 321 E. 5TH IRAC5250 $249.05 PUBLIC WORKS / 321 E. 5TH IRAC7550I $332.97 SENIOR CENTER / 328 E. 7TH IRAC5540I III $246.91 WASTE WATER / 1509 E. COLUMBIA IRAC5240 $217.73 Total Monthly Lease Amount $3,669.77 November 21, 2023 J - 5 INVESTMENT DETAILS Information and pricing are included for the Canon IRA DX C3930i Color Digital Copier System. This is a new machine. Rated speed is 30 copies per minute. NASPO Contract #140595/06619 Pricing includes all discounts, trade-in allowances, copier hardware installation & training. Copier Replacement for # 10545 – City Clerks Equipment 60 Month Lease Price * Canon IRA DX C3930i System Standard 100 Sheets Duplexing Document Feeder Standard 2 x 550 Sheet Paper Drawers (1 x LTR Only) Standard 100 Sheet Stack Feed Bypass Standard Cabinet Included UFRII / PCL / PS Network Printing Standard Inner Finisher (Staple & Offset) Included Fax Board Standard Duplexing Standard Color Universal Send Scanning Standard Power Filter Included Setup / install / training Standard Removal & DOD HDD Wipe Included Total $138.50/mo Equipment Options 60 Month Lease Price * *Pricing shown does not include sales tax Service and Supplies would be guaranteed under an annual contract. Based on our cost per copy program. P.O.E. will guarantee all your Parts, Labor, Service, Toner, Drums and Loaner machine if ever needed. All B/W Copies and Prints @ $0.0703. All Color Copies & Prints @ $0.0114 (Paper not included) - Service and Supplies would be in addition to purchase or lease of the equipment. November 21, 2023 J - 6 INVESTMENT DETAILS Information and pricing are included for the Canon IRA DX C5840i Color Digital Copier System. This is a new machine. Rated speed is 40 copies per minute. NASPO Contract #140595/06619 Pricing includes all discounts, trade-in allowances, copier hardware installation & training. Copier Replacement for #9376 – Corp Yard Equipment 60 Month Lease Price * Canon IRA DX C5840i System Standard 200 Sheets Single Pass Document Feeder Standard 2 x 550 Sheet Paper Drawers (1 x LTR Only) Standard 2 x 550 Sheet Cassette Feed Unit Included 100 Stack Feed Bypass Standard Inner Finisher (Staple & Offset) Included UFRII / PCL / PS Network Printing Standard Duplexing Standard Color Universal Send Scanning Standard Fax Kit Included Power Filter Included Setup / install / training Standard Removal & DOD HDD Wipe Included Total $217.73/mo Equipment Options 60 Month Lease Price * * Pricing shown does not include sales tax Service and Supplies would be guaranteed under an annual contract. Based on our cost per copy program. P.O.E. will guarantee all your Parts, Labor, Service, Toner, Drums, Staples and Loaner machine if ever needed. All B/W Copies and Prints @ $0.0081. All Color Copies & Prints @ $0.0633 (Paper not included) - Service and Supplies would be in addition to purchase or lease of the equipment. November 21, 2023 J - 7 INVESTMENT DETAILS Information and pricing are included for the Canon IRA DX C5860i Color Digital Copier System. This is a new machine. Rated speed is 60 copies per minute. NASPO Contract #140595/06619 Pricing includes all discounts, trade-in allowances, copier hardware installation & training. Copier Replacement for #9340 - DCD Equipment 60 Month Lease Price * Canon IRA DX C5860i System Standard 200 Sheets Single Pass Document Feeder Standard 2 x 550 Sheet Paper Drawers (1 x LTR Only) Standard 2 x 550 Sheet Cassette Feed Unit Included 100 Stack Feed Bypass Standard Inner Finisher (Staple & Offset) Included UFRII / PCL / PS Network Printing Standard Duplexing Standard Color Universal Send Scanning Standard Fax Kit Included Power Filter Included Setup / install / training Standard Removal & DOD HDD Wipe Included Total $249.05/mo Equipment Options 60 Month Lease Price * * Pricing shown does not include sales tax Service and Supplies would be guaranteed under an annual contract. Based on our cost per copy program. P.O.E. will guarantee all your Parts, Labor, Service, Toner, Drums, Staples and Loaner machine if ever needed. All B/W Copies and Prints @ $0.0081. All Color Copies & Prints @ $0.0633 (Paper not included) - Service and Supplies would be in addition to purchase or lease of the equipment. November 21, 2023 J - 8 INVESTMENT DETAILS Information and pricing are included for the Canon IRA DX C5840i Color Digital Copier System. This is a new machine. Rated speed is 40 copies per minute. NASPO Contract #140595/06619 Pricing includes all discounts, trade-in allowances, copier hardware installation & training. Copier Replacement for #9378 - Engineering Equipment 60 Month Lease Price * Canon IRA DX C5840i System Standard 200 Sheets Single Pass Document Feeder Standard 2 x 550 Sheet Paper Drawers (1 x LTR Only) Standard 2 x 550 Sheet Cassette Feed Unit Included 100 Stack Feed Bypass Standard UFRII / PCL / PS Network Printing Standard Duplexing Standard Color Universal Send Scanning Standard Power Filter Included Setup / install / training Standard Removal & DOD HDD Wipe Included Total $188.55/mo Equipment Options 60 Month Lease Price * * Pricing shown does not include sales tax Service and Supplies would be guaranteed under an annual contract. Based on our cost per copy program. P.O.E. will guarantee all your Parts, Labor, Service, Toner, Drums, and Loaner machine if ever needed. All B/W Copies and Prints @ $0.0078. All Color Copies & Prints @ $0.0609 (Paper not included) - Service and Supplies would be in addition to purchase or lease of the equipment. November 21, 2023 J - 9 INVESTMENT DETAILS Information and pricing are included for the Canon IRA DX C5860i Color Digital Copier System. This is a new machine. Rated speed is 60 copies per minute. NASPO Contract #140595/06619 Pricing includes all discounts, trade-in allowances, copier hardware installation & training. Copier Replacement for #10418 - Finance Equipment 60 Month Lease Price * Canon IRA DX C5860i System Standard 200 Sheets Single Pass Document Feeder Standard 2 x 550 Sheet Paper Drawers (1 x LTR Only) Standard 2 x 550 Sheet Cassette Feed Unit Included 100 Stack Feed Bypass Standard Inner Finisher (Staple & Offset) Included UFRII / PCL / PS Network Printing Standard Duplexing Standard Color Universal Send Scanning Standard Power Filter Included Setup / install / training Standard Removal & DOD HDD Wipe Included Total $237.37/mo Equipment Options 60 Month Lease Price * * Pricing shown does not include sales tax Service and Supplies would be guaranteed under an annual contract. Based on our cost per copy program. P.O.E. will guarantee all your Parts, Labor, Service, Toner, Drums, Staples and Loaner machine if ever needed. All B/W Copies and Prints @ $0.0081. All Color Copies & Prints @ $0.0633 (Paper not included) - Service and Supplies would be in addition to purchase or lease of the equipment. November 21, 2023 J - 10 INVESTMENT DETAILS Information and pricing are included for the Canon IRA DX C5840i Color Digital Copier System. This is a new machine. Rated speed is 40 copies per minute. NASPO Contract #140595/06619 Pricing includes all discounts, trade-in allowances, copier hardware installation & training. Copier Replacement for #10787 – Fire Department Equipment 60 Month Lease Price * Canon IRA DX C5840i System Standard 200 Sheets Single Pass Document Feeder Standard 2 x 550 Sheet Paper Drawers (1 x LTR Only) Standard 2 x 550 Sheet Cassette Feed Unit Included 100 Stack Feed Bypass Standard Inner Finisher (Staple & Offset) Included 2/3 Hole Punch Included UFRII / PCL / PS Network Printing Standard Duplexing Standard Color Universal Send Scanning Standard Fax Kit Included Power Filter Included Setup / install / training Standard Removal & DOD HDD Wipe Included Total $210.10/mo Equipment Options 60 Month Lease Price * * Pricing shown does not include sales tax Service and Supplies would be guaranteed under an annual contract. Based on our cost per copy program. P.O.E. will guarantee all your Parts, Labor, Service, Toner, Drums, Staples and Loaner machine if ever needed. All B/W Copies and Prints @ $0.0081. All Color Copies & Prints @ $0.0633 (Paper not included) - Service and Supplies would be in addition to purchase or lease of the equipment. November 21, 2023 J - 11 INVESTMENT DETAILS Information and pricing are included for the Canon IRA DX 4945i Monochrome Digital Copier System. This is a new machine. Rated speed is 45 copies per minute. NASPO Contract #140595/06619 Pricing includes all discounts, trade-in allowances, copier hardware installation & training. Copier Replacement for #9218 – Front Reception Equipment 60 Month Lease Price * Canon IRA DX 4945i System Standard 200 Sheets Single Pass Document Feeder Standard 2 x 550 Sheet Paper Drawers (1 x LTR/Legal Only) Standard 100 Sheet Stack Feed Bypass Standard Cabinet Included UFRII / PCL / PS Network Printing Standard Duplexing Standard Color Universal Send Scanning Standard Fax Kit Included Power Filter Included Setup / install / training Standard Removal & DOD HDD Wipe Included Total $135.68/mo Equipment Options 60 Month Lease Price * * Pricing shown does not include sales tax Service and Supplies would be guaranteed under an annual contract. Based on our cost per copy program. P.O.E. will guarantee all your Parts, Labor, Service, Toner, Drums and Loaner machine if ever needed. All B/W Copies and Prints @ $0.0081. (Paper and staples not included) - Service and Supplies would be in addition to purchase or lease of the equipment. November 21, 2023 J - 12 INVESTMENT DETAILS Information and pricing are included for the Canon IRA DX C5860i Color Digital Copier System. This is a new machine. Rated speed is 60 copies per minute. NASPO Contract #140595/06619 Pricing includes all discounts, trade-in allowances, copier hardware installation & training. Copier Replacement for #10331 - Legal Equipment 60 Month Lease Price * Canon IRA DX C5860i System Standard 200 Sheets Single Pass Document Feeder Standard 2 x 550 Sheet Paper Drawers (1 x LTR Only) Standard 2 x 550 Sheet Cassette Feed Unit Included 100 Stack Feed Bypass Standard Inner Finisher (Staple & Offset) Included UFRII / PCL / PS Network Printing Standard Duplexing Standard Color Universal Send Scanning Standard Fax Kit Included Power Filter Included Setup / install / training Standard Removal & DOD HDD Wipe Included Total $249.05/mo Equipment Options 60 Month Lease Price * * Pricing shown does not include sales tax Service and Supplies would be guaranteed under an annual contract. Based on our cost per copy program. P.O.E. will guarantee all your Parts, Labor, Service, Toner, Drums, Staples and Loaner machine if ever needed. All B/W Copies and Prints @ $0.0081. All Color Copies & Prints @ $0.0633 (Paper not included) - Service and Supplies would be in addition to purchase or lease of the equipment. November 21, 2023 J - 13 INVESTMENT DETAILS Information and pricing are included for the Canon IRA DX C5840i Color Digital Copier System. This is a new machine. Rated speed is 40 copies per minute. NASPO Contract #140595/06619 Pricing includes all discounts, trade-in allowances, copier hardware installation & training. Copier Replacement for #9224 – Light Ops Equipment 60 Month Lease Price * Canon IRA DX C5840i System Standard 200 Sheets Single Pass Document Feeder Standard 2 x 550 Sheet Paper Drawers (1 x LTR Only) Standard 2 x 550 Sheet Cassette Feed Unit Included 100 Stack Feed Bypass Standard Inner Finisher (Staple & Offset) Included UFRII / PCL / PS Network Printing Standard Duplexing Standard Color Universal Send Scanning Standard Power Filter Included Setup / install / training Standard Removal & DOD HDD Wipe Included Total $206.05/mo Equipment Options 60 Month Lease Price * * Pricing shown does not include sales tax Service and Supplies would be guaranteed under an annual contract. Based on our cost per copy program. P.O.E. will guarantee all your Parts, Labor, Service, Toner, Drums, Staples and Loaner machine if ever needed. All B/W Copies and Prints @ $0.0081. All Color Copies & Prints @ $0.0633 (Paper not included) - Service and Supplies would be in addition to purchase or lease of the equipment. November 21, 2023 J - 14 INVESTMENT DETAILS Information and pricing are included for the Canon IRA DX C5840i Color Digital Copier System. This is a new machine. Rated speed is 40 copies per minute. NASPO Contract #140595/06619 Pricing includes all discounts, trade-in allowances, copier hardware installation & training. Copier Replacement for #9375 – Light Ops (Line Room) Equipment 60 Month Lease Price * Canon IRA DX C5840i System Standard 200 Sheets Single Pass Document Feeder Standard 2 x 550 Sheet Paper Drawers (1 x LTR Only) Standard 2 x 550 Sheet Cassette Feed Unit Included 100 Stack Feed Bypass Standard Inner Finisher (Staple & Offset) Included UFRII / PCL / PS Network Printing Standard Duplexing Standard Color Universal Send Scanning Standard Fax Kit Included Power Filter Included Setup / install / training Standard Removal & DOD HDD Wipe Included Total $217.73/mo Equipment Options 60 Month Lease Price * * Pricing shown does not include sales tax Service and Supplies would be guaranteed under an annual contract. Based on our cost per copy program. P.O.E. will guarantee all your Parts, Labor, Service, Toner, Drums, Staples and Loaner machine if ever needed. All B/W Copies and Prints @ $0.0081. All Color Copies & Prints @ $0.0633 (Paper not included) - Service and Supplies would be in addition to purchase or lease of the equipment. November 21, 2023 J - 15 INVESTMENT DETAILS Information and pricing are included for the Canon IRA DX 4925i Monochrome Digital Copier System. This is a new machine. Rated speed is 25 copies per minute. NASPO Contract #140595/06619 Pricing includes all discounts, trade-in allowances, copier hardware installation & training. Copier Replacement for #10419 – PAPD Dispatch Equipment 60 Month Lease Price * Canon IRA DX 4925i System Standard 100 Sheet Automatic Duplex Document Feeder Included 2 x 550 Sheet Paper Drawers (1 x LTR/Legal Only) Standard 100 Sheet Stack Feed Bypass Standard Cabinet Included UFRII / PCL / PS Network Printing Standard Duplexing Standard Color Universal Send Scanning Standard Fax Kit Included Power Filter Included Setup / install / training Standard Removal & DOD HDD Wipe Included Total $110.44/mo Equipment Options 60 Month Lease Price * * Pricing shown does not include sales tax Service and Supplies would be guaranteed under an annual contract. Based on our cost per copy program. P.O.E. will guarantee all your Parts, Labor, Service, Toner, Drums and Loaner machine if ever needed. All B/W Copies and Prints @ $0.0091. (Paper and staples not included) - Service and Supplies would be in addition to purchase or lease of the equipment. Monthly average Service & Supply charges would be based on current average of prints per month. November 21, 2023 J - 16 INVESTMENT DETAILS Information and pricing are included for the Canon IRA DX C478if Color Digital Copier System. This is a new machine. Rated speed is 50 copies per minute. NASPO Contract #140595/06619 Pricing includes all discounts, trade-in allowances, copier hardware installation & training. Copier Replacement for #10782 – PAPD Patrol Equipment 60 Month Lease Price * Canon IRA DX C478if System Standard 100 Sheets Duplexing Document Feeder Standard 1 x 550 Sheet Paper Drawers Standard 1 x 550 Sheet CFU w/ Cabinet Included 100 Sheet Stack Feed Bypass Standard UFRII / PCL / PS Network Printing Standard Fax Board Standard Duplexing Standard Color Universal Send Scanning Standard Power Filter Included Setup / install / training Standard Removal & DOD HDD Wipe Included Total $112.79/mo Equipment Options 60 Month Lease Price * *Pricing shown does not include sales tax Service and Supplies would be guaranteed under an annual contract. Based on our cost per copy program. P.O.E. will guarantee all your Parts, Labor, Service, Toner, Drums and Loaner machine if ever needed. All B/W Copies and Prints @ $0.0129. All Color Copies & Prints @ $0.075 (Paper not included) - Service and Supplies would be in addition to purchase or lease of the equipment. November 21, 2023 J - 17 INVESTMENT DETAILS Information and pricing are included for the Canon IRA DX 4925i Monochrome Digital Copier System. This is a new machine. Rated speed is 25 copies per minute. NASPO Contract #140595/06619 Pricing includes all discounts, trade-in allowances, copier hardware installation & training. Copier Replacement for #10329 – PAPD Records Equipment 60 Month Lease Price * Canon IRA DX 4925i System Standard 100 Sheet Automatic Duplex Document Feeder Included 2 x 550 Sheet Paper Drawers (1 x LTR/Legal Only) Standard 2 x 550 Sheet Cassette Feed Unit Included 100 Sheet Stack Feed Bypass Standard Inner Finisher (Staple & Offset) Included UFRII / PCL / PS Network Printing Standard Duplexing Standard Color Universal Send Scanning Standard Power Filter Included Setup / install / training Standard Removal & DOD HDD Wipe Included Total $110.44/mo Equipment Options 60 Month Lease Price * * Pricing shown does not include sales tax Service and Supplies would be guaranteed under an annual contract. Based on our cost per copy program. P.O.E. will guarantee all your Parts, Labor, Service, Toner, Drums, Staples and Loaner machine if ever needed. All B/W Copies and Prints @ $0.0094. (Paper and staples not included) - Service and Supplies would be in addition to purchase or lease of the equipment. Monthly average Service & Supply charges would be based on current average of prints per month. November 21, 2023 J - 18 INVESTMENT DETAILS Information and pricing are included for the Canon IRA DX C5840i Color Digital Copier System. This is a new machine. Rated speed is 40 copies per minute. NASPO Contract #140595/06619 Pricing includes all discounts, trade-in allowances, copier hardware installation & training. Copier Replacement for #10330 – PAPD Records Equipment 60 Month Lease Price * Canon IRA DX C5840i System Standard 200 Sheets Single Pass Document Feeder Standard 2 x 550 Sheet Paper Drawers (1 x LTR Only) Standard 2 x 550 Sheet Cassette Feed Unit Included 100 Stack Feed Bypass Standard Ext Staple Finisher (Staple & Offset) Included Buffer Pass Included UFRII / PCL / PS Network Printing Standard Duplexing Standard Color Universal Send Scanning Standard Fax Kit Included Power Filter Included Setup / install / training Standard Removal & DOD HDD Wipe Included Total $239.63/mo Equipment Options 60 Month Lease Price * * Pricing shown does not include sales tax Service and Supplies would be guaranteed under an annual contract. Based on our cost per copy program. P.O.E. will guarantee all your Parts, Labor, Service, Toner, Drums, Staples and Loaner machine if ever needed. All B/W Copies and Prints @ $0.0081. All Color Copies & Prints @ $0.0633 (Paper not included) - Service and Supplies would be in addition to purchase or lease of the equipment. November 21, 2023 J - 19 INVESTMENT DETAILS Information and pricing are included for the Canon IRA DX C5860i Color Digital Copier System. This is a new machine. Rated speed is 60 copies per minute. NASPO Contract #140595/06619 Pricing includes all discounts, trade-in allowances, copier hardware installation & training. Copier Replacement for #9295 - Parks Equipment 60 Month Lease Price * Canon IRA DX C5860i System Standard 200 Sheets Single Pass Document Feeder Standard 2 x 550 Sheet Paper Drawers (1 x LTR Only) Standard 2 x 550 Sheet Cassette Feed Unit Included 100 Stack Feed Bypass Standard Inner Finisher (Staple & Offset) Included UFRII / PCL / PS Network Printing Standard Duplexing Standard Color Universal Send Scanning Standard Fax Kit Included Power Filter Included Setup / install / training Standard Removal & DOD HDD Wipe Included Total $249.05/mo Equipment Options 60 Month Lease Price * * Pricing shown does not include sales tax Service and Supplies would be guaranteed under an annual contract. Based on our cost per copy program. P.O.E. will guarantee all your Parts, Labor, Service, Toner, Drums, Staples and Loaner machine if ever needed. All B/W Copies and Prints @ $0.0081. All Color Copies & Prints @ $0.0633 (Paper not included) - Service and Supplies would be in addition to purchase or lease of the equipment. November 21, 2023 J - 20 INVESTMENT DETAILS Information and pricing are included for the Canon IRA DX C5860i Color Digital Copier System. This is a new machine. Rated speed is 60 copies per minute. NASPO Contract #140595/06619 Pricing includes all discounts, trade-in allowances, copier hardware installation & training. Copier Replacement for #10332 – Public Works Equipment 60 Month Lease Price * Canon IRA DX C5860i System Standard 200 Sheets Single Pass Document Feeder Standard 2 x 550 Sheet Paper Drawers (1 x LTR Only) Standard 2 x 550 Sheet Cassette Feed Unit Included Paper Deck (2,500 Sheets LTR Only) Included 100 Stack Feed Bypass Standard Ext Booklet Finisher (Staple & Offset) Included 2/3 Hole Punch Included UFRII / PCL / PS Network Printing Standard Duplexing Standard Color Universal Send Scanning Standard Fax Kit Included Power Filter Included Setup / install / training Standard Removal & DOD HDD Wipe Included Total $332.97/mo Equipment Options 60 Month Lease Price * * Pricing shown does not include sales tax Service and Supplies would be guaranteed under an annual contract. Based on our cost per copy program. P.O.E. will guarantee all your Parts, Labor, Service, Toner, Drums, Staples and Loaner machine if ever needed. All B/W Copies and Prints @ $0.0081. All Color Copies & Prints @ $0.0633 (Paper not included) - Service and Supplies would be in addition to purchase or lease of the equipment. November 21, 2023 J - 21 INVESTMENT DETAILS Information and pricing are included for the Canon IRA DX C5840i Color Digital Copier System. This is a new machine. Rated speed is 40 copies per minute. NASPO Contract #140595/06619 Pricing includes all discounts, trade-in allowances, copier hardware installation & training. Copier Replacement for #10788 – Senior Center Equipment 60 Month Lease Price * Canon IRA DX C5840i System Standard 200 Sheets Single Pass Document Feeder Standard 2 x 550 Sheet Paper Drawers (1 x LTR Only) Standard 2 x 550 Sheet Cassette Feed Unit Included 100 Stack Feed Bypass Standard Ext Booklet Finisher (Staple/Saddle & Offset) Included Buffer Pass Included UFRII / PCL / PS Network Printing Standard Duplexing Standard Color Universal Send Scanning Standard Fax Kit Included Power Filter Included Setup / install / training Standard Removal & DOD HDD Wipe Included Total $246.91/mo Equipment Options 60 Month Lease Price * * Pricing shown does not include sales tax Service and Supplies would be guaranteed under an annual contract. Based on our cost per copy program. P.O.E. will guarantee all your Parts, Labor, Service, Toner, Drums, Staples and Loaner machine if ever needed. All B/W Copies and Prints @ $0.0081. All Color Copies & Prints @ $0.0633 (Paper not included) - Service and Supplies would be in addition to purchase or lease of the equipment. November 21, 2023 J - 22 INVESTMENT DETAILS Information and pricing are included for the Canon IRA DX C5840i Color Digital Copier System. This is a new machine. Rated speed is 40 copies per minute. NASPO Contract #140595/06619 Pricing includes all discounts, trade-in allowances, copier hardware installation & training. Copier Replacement for #9377 – Waste Water Equipment 60 Month Lease Price * Canon IRA DX C5840i System Standard 200 Sheets Single Pass Document Feeder Standard 2 x 550 Sheet Paper Drawers (1 x LTR Only) Standard 2 x 550 Sheet Cassette Feed Unit Included 100 Stack Feed Bypass Standard Inner Finisher (Staple & Offset) Included UFRII / PCL / PS Network Printing Standard Duplexing Standard Color Universal Send Scanning Standard Fax Kit Included Power Filter Included Setup / install / training Standard Removal & DOD HDD Wipe Included Total $217.73/mo Equipment Options 60 Month Lease Price * * Pricing shown does not include sales tax Service and Supplies would be guaranteed under an annual contract. Based on our cost per copy program. P.O.E. will guarantee all your Parts, Labor, Service, Toner, Drums, Staples and Loaner machine if ever needed. All B/W Copies and Prints @ $0.0081. All Color Copies & Prints @ $0.0633 (Paper not included) - Service and Supplies would be in addition to purchase or lease of the equipment. Thank you for the opportunity to earn your continued business. If there are any questions, please feel free to contact me in the office or on my cell phone @ 360-460-9714. November 21, 2023 J - 23 1 NEW S RELEASE DATE: November 16, 2023 Press Release: Port Angeles City Manager Rescinds Stage III Water Shortage Port Angeles, WA – City Manager Nathan A. West has rescinded the Stage III Water Shortage Declaration, effectively immediately. All restrictions as set out in the City’s Water Shortage Response Plan have been lifted. The Stage III Water Shortage was declared on September 11, 2023, in response to critically low water levels in the Elwha River, our primary source of drinking water. A careful review of current water levels and forecasted weather conditions by staff indicate that water shortage restrictions are no longer necessary. Water levels have improved significantly over the recent period, standing steadily at or above approximately 1,200 CFS and remaining above levels which would cause concern. We thank our residents for their cooperation and demonstrated commitment to water conservation. The City will continue to monitor water levels and remains dedicated to implementing proactive measures to ensure a sustainable water supply. For more information on conservation and tips for responsible water usage, please contact the Public Works & Utilities Department at (360) 417-4715 or visit the City’s Conservation webpage: www.cityofpa.us/Conservation. To subscribe to receive future email notifications and alerts from the City of Port Angeles, please visit www.cityofpa.us/NotifyMe. ### Provided by: Jessica Straits Communications & Records Management Coordinator Phone: 360-417-4507 Email: jstraits@cityofpa.us Website: www.cityofpa.us November 21, 2023 L - 1 2023 January - October Building Report JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Total NEW CONSTRUCTION 0 0 0 0 1 0 0 0 0 0 0 0 1 $0.00 $0.00 $0.00 $0.00 $210,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $210,000 REPAIR AND ALTERATION 6 6 4 9 7 6 11 7 9 13 0 0 78 $104,422.00 $1,056,500.00 $44,300.00 $324,207.00 $175,164.00 $95,848.00 $515,652.00 $187,474.00 $205,546.00 $315,441.00 $0.00 $0.00 $3,024,554 NEW CONST. 0 0 0 0 0 0 0 0 0 1 0 0 1 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $42,000.00 $0.00 $0.00 $42,000 REPAIR AND ALTERATION 0 0 0 0 0 0 0 0 0 0 0 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0 NEW CONSTRUCTION 0 0 0 0 0 0 0 0 0 0 0 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0 REPAIR AND ALTERATION 2 1 1 0 1 0 1 0 0 0 0 0 6 $183,500.00 $4,500.00 $5,000.00 $0.00 $60,000.00 $0.00 $797,973.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,050,973 NEW MULTI FAMILY 0 0 2 0 0 0 3 1 0 0 0 0 6 $0.00 $0.00 $120,000.00 $0.00 $0.00 $0.00 $3,000,000.00 $175,000.00 $0.00 $0.00 $0.00 $0.00 $3,295,000 NEW MANUFACTURED HOME 0 0 0 0 0 0 1 1 0 0 0 0 2 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $48,500.00 $85,000.00 $0.00 $0.00 $0.00 $0.00 $133,500 NEW SINGLE FAMILY RESIDENCE 1 3 7 1 2 6 0 0 1 1 0 0 22 $246,064.00 $441,604.00 $2,031,136.00 $137,382.00 $664,000.00 $1,231,498.00 $0.00 $0.00 $159,362.00 $50,000.00 $0.00 $0.00 $4,961,046 NEW ACCESSORY STRUCTURE 0 0 2 0 2 2 0 0 2 2 0 0 10 $0.00 $0.00 $80,000.00 $0.00 $83,000.00 $140,000.00 $0.00 $0.00 $112,064.00 $141,860.00 $0.00 $0.00 $556,924 REPAIR AND ALTERATION 24 20 27 28 48 29 31 25 25 24 0 0 281 $248,853.00 $253,972.00 $716,266.00 $391,293.00 $1,053,846.00 $585,497.00 $528,018.00 $516,392.00 $570,869.00 $372,729.00 $0.00 $0.00 $5,237,735 0 1 0 2 1 0 1 1 0 1 0 0 7 $0.00 $40,000.00 $0.00 $12,001.00 $800.00 $0.00 $8,000.00 $50,000.00 $0.00 $0.00 $0.00 $0.00 $110,801 Total Permits Issued:33 31 43 40 62 43 48 35 37 42 0 0 414 Total Construction Valuation:$782,839.00 $1,796,576.00 $2,996,702.00 $864,883.00 $2,246,810.00 $2,052,843.00 $4,898,143.00 $1,013,866.00 $1,047,841.00 $922,030.00 $0.00 $0.00 $18,622,533 1 5 2 2 4 1 2 6 3 4 0 0 30 $14,650.13 $26,442.52 $85,628.69 $14,851.28 $46,682.80 $58,830.84 $124,371.92 $23,424.32 $21,549.45 $20,617.60 $437,049.55 DEMOLITION AND MOVING CERTIFICATES OF OCCUPANCY Public Comm. Ind. Res. PERMIT FEES PAID November 21, 2023 L - 2 1 of 2 PUBLIC WORKS CONTRACT STATUS REPORT MAY 2023 / OCTOBER 2023 (COSTS SHOWN INCLUDE APPLICABLE TAXES) ACTIVE CONSTRUCTION CONTRACTS AWARDED BY CITY COUNCIL EXCEEDING $35,000 PROJECT TITLE ORIGINAL BUDGET (Construction) ORIGINAL CONTRACT AMOUNT PRIOR CHANGE ORDERS MAY TO OCT. CHANGE ORDERS CONTRACT + REVISED AMOUNTS CON-2020-04 Wastewater Plant Air Gap $175,730.50 $175,730.50 $0.00 $0.00 $175,730.50 CON-2023-23 (WT0222) PAWTP Pump Bypass – EDS $322,000.00 $313,924.00 $0.00 $0.00 $313,924.00 SVC-2022-65 On Call Water Main Repair $150,000.00 $150,000.00 $0.00 $0.00 $150,000.00 CON-2021-47 “I” Street Substation Electrical Switchgear Upgrades $350,000 $322,239.00 $0.00 $0.00 $322,239.00 CON-2020-49 Electrical Dock Crew $1,900,000 $1,900,000 $0.00 $0.00 $1,900,000 CON-2023-15 College Substation LTC Replacement $189,988.74 $189,988.74 $0.00 $0.00 $189,988.74 CON-2023-11 Fish Screen Hydraulics Maintenance $54,300.00 $54,300.00 $0.00 $0.00 $54,300.00 CON-2023-06 (WW0120, WW0220, CL0619) Wastewater Capacity Improvements $5,587,016.27 $5,587,016.27 $0.00 ($20,662.89) $5,566,353.38 SVC-2022-09 Organic Material Grinding $400,000 $400,000 $0.00 $0.00 $400,000 CON-2022-50 City Pier Railing $435,464 $435,464 $0.00 $359,508 $797,972 SVC-2022-59 (TR0621) On Call Olympic Discovery Trail Maintenance $100,000 $100,000 $0.00 $0.00 $100,000 TR06-16 Francis Street ADA Improvements $321,750.00 $321,750.00 $56,685.00 $0.00 $378,435.00 TR0209 Race Street Complete Street Project $5,240,038 $4,993,259.25 $0.00 $40,522.90 $5,033,782.15 CON-2022-45 (TR0518 & TR0316)2023 Pavement Repairs $850,000 $520,950 $0.00 $54,331.36 $575,281.36 November 21, 2023 L - 3 2 of 2 PURCHASE ORDER CONTRACTS $7,500 - $25,000 AND LIMITED PUBLIC WORKS PROCESS OR SMALL WORKS ROSTER CONTRACTS UNDER $25,000 AWARDED SINCE LAST COUNCIL REPORT (QUOTATIONS AVAILABLE FOR INSPECTION AT CONTRACT SPECIALIST’S OFFICE) CONTRACTOR OR VENDOR CONTRACT/ PO # DESCRIPTION DATE AWARDED AMOUNT *Blue Mountain Tree Services CON-2023-22 Hazard Tree Removal – 1825 June 28, 2023 $5,004.80 *Hydrevo SVC-2023-29 Water System Leak Survey August 1, 2023 $5,000.00 *Integrated Underwater Services, LLC SVC-2023-32 Reservoir Inspections September 12, 2023 $11,000.00 *Norton Corrosion Limited SVC-2023-38 Cathodic Protection Survey October 16, 2023 $3,343.00 Tacoma Hydraulics, Inc. MEC-2023-24 Hydraulics Cylinders Purchase August 1, 2023 $18,041.22 Rehrig Pacific Company PO # 66819 Garbage and Recycle Containers Purchase August 4, 2023 $24,976.08 Olympic Electric Co., Inc MEC-2023-36 Street Light Fixtures Purchase October 25, 2023 $23,653.12 TMG Services, Inc. MEC-2023-37 OSEC Units Electrolyzer Cartridges Purchase October 25, 2023 $22,337.68 *Limited Public Works Process November 21, 2023 L - 4 1 Date: November 21, 2023 To: City Council From: Calvin W. Goings, Assistant City Manager Brian Smith, Chief of Police Shannen Cartmel, Community and Economic Development Manager Subject: Short-Term Rental Update Background / Analysis: During the past five months, the City Council has taken several actions regarding Short Term Rentals (STRs). These steps included the passage of a limited moratorium on June 6th and approval of a contract with GovOS to assist with identifying, regulating, and enforcement of STR’s. On August 15th staff provided Council with a status report. On September 27th during an agenda item to review the vision, goals, and policies of a draft public outreach plan, the Planning Commission approved a motion for two recommendations regarding STR’s to be shared with Council. Limited Moratorium A limited moratorium was adopted by Council on June 6th and went into effect on June 16th and will end on December 16th unless extended by Council. The limited moratorium does not ban all short-term rentals within city limits. Instead, it prohibits establishing any new short-term rentals located in Residential Medium-Density and Residential High-Density zones. The limited moratorium does not impact: 1.Existing short-term rentals that are compliant with current zoning requirements. 2.New short-term rentals located in commercial zones. 3.The rental of rooms within a house where the owner resides. 4.Owners renting out their homes while they are away on vacation, or where the entire housing unit is rented out for 30 days or less during the calendar year. The Police Department’s Code Enforcement Team has been responsible for the implementation of the limited moratorium along with the enforcement of the existing zoning regulations. To date, the Police Department has received over 100 complaints and sent out over 100 letters advising property owners that their activity appears to be in violation of the City zoning ordinances. 12 additional complaints are duplicates. Letters have been sent to property owners associated with the complaint where there are facts indicating a zoning violation has occurred. Police Department notification regarding a complaint and a possible zoning violation does not constitute an enforcement action or serve as proof of an actual violation. In the notification letter, property owners are provided information on the moratorium and asked to contact the Police Department regarding steps taken toward compliance with City zoning regulations. To date, over 20 property owners have responded indicating that they will cease their STR activity either immediately, will cease when the remainder of their current bookings have concluded, believe that they are not engaged Summary: During the past five months, the City Council has taken several actions regarding Short Term Rentals (STRs). This update provides Council with a status report on those items. Funding: This item is for information only. No funding is requested. Recommendation: Information only. No action is recommended at this time. November 21, 2023 L - 5 2 in short term rental activity that is in violation of zoning requirements, or will not cease the short-term rental activity regardless of zoning. In cases where property owners have provided Code Enforcement current information showing their property is compliant with zoning regulations, Code Enforcement Officers will review the information and likely close the case. Absent the issuance of a notice of violation, once a property is found to be compliant with civil requirements (e.g., zoning regulations) the case will be closed. Property owners with zoning questions are encouraged to contact the Department of Community and Economic Development. GovOS Scope of Work On June 6th, City Council authorized staff to contract with GovOS, Inc. for the regulation of short-term rentals. A contract was signed on June 29th. The steps identified for the regulatory process include: 1. Inventory of all short-term rental properties within City limits. This inventory will indicate which properties are an allowed use within the zoning designation, which properties are registered as short-term rentals, and how much lodging tax is generated/lost from existing rentals. 2. Bring non-registered properties into compliance. This includes public and stakeholder engagement strategies and the drafting of regulations for a program to license and create a fee schedule for existing and future STR operations in compliance with zoning designations. 3. Implement a combined licensing/fee submission portal and compliance program. Contract Implementation Since the August 15th update to Council staff have been working diligently to ensure the implementation schedule is maintained. Recent steps taken by staff include the development of a public outreach plan outline, the creation of a stakeholder contact list, and the meetings with GovOS discovery meetings. Third-party vendors are responsible for several key elements of the implementation schedule. Unfortunately, these outside suppliers have been delayed in their work, leading to an overall slowdown in the project schedule. To move the process forward and mitigate these external delays, City staff have collaborated with GovOS to phase the project. The attached STR Regulation Implementation Timeline demonstrates the adjusted phased steps necessary to successfully stand up an online platform that will act as a licensing, payment, and enforcement portal. The timeline identifies workarounds for the delayed vendor deliverables by separating the process into two overlapping phases. Phase 1 focuses on discovery and ordinance development and Phase 2 will provide the final deliverable of a website that operates all the necessary elements of licensing, licensee payments, and enforcement requests. Immediate next steps include completing Paymentus integration; finalizing the public outreach plan; and the commencement of stakeholder engagement. Stakeholder engagement will provide the necessary insight for crafting an ordinance that will be provided to GovOS for the compliance review. Staff anticipates the completion of the entire project to be late in Q2 of 2024. Planning Commission At the September 27th meeting of the City Planning Commission, staff brought forward draft Goals, Policies, and Objectives of the anticipated public outreach and engagement plan for the STR ordinance. The Commissioners raised concerns expressing a desire for platform enforcement of existing short-term rental regulations and made a motion requesting the following actions: • Recommend that the City Council table the short-term rental public engagement plan development process to give the City time to collect more data and further analyze the matter until it is clear whether the current zoning-based short-term rental policies need to be changed; and • Ask staff to prioritize platform-based enforcement of the existing Port Angeles Municipal Code requirements. The motion passed 4-2 through a roll call vote. November 21, 2023 L - 6 3 Staff is proceeding with all aspects of Phase 1 and Phase 2, including finalizing the stakeholder engagement plan and planned outreach process. Development of new regulations, a licensing program, and implementation of fees will be essential to the success of STR enforcement. The public should be engaged in that process to ensure it meets the needs of the Port Angeles community. Funding Overview: This item is for information only. No funding is requested. Attachments: 1. Port Angeles STR Regulation Implementation Timeline 2. September 27, 2023, Planning Commission Meeting Minutes November 21, 2023 L - 7 Port Angeles STR Implementation Timeline as of 11/8/23 - Attachment 1 26-Jun3-Jul10-Jul17-Jul24-Jul31-Jul7-Aug14-Aug21-Aug28-Aug4-Sep11-Sep18-Sep25-Sep2-Oct9-Oct16-Oct23-Oct30-Oct6-Nov13-Nov20-Nov27-Nov4-Dec11-Dec18-Dec25-Dec1. Contract Signed With GovOS 2. GovOS Project Management Queue 3. Confirmed Payment Processor 4. COPA - Provides Compliance Letter 5. Paymentus Requests API Integration Process 6. GovOS and Paymentus Confirmation of API Integration Process 7. Staff Survey from GovOS 8. COPA - Compile Stakeholder Contact List 9. COPA - Public Outreach Plan Development 10. COPA - Provides Parcel and Registration Data 11. COPA - Provides Transient Occupancy Tax Form 12. COPA - Provides STR Ordinance and Workflows to GovOS 13. Discovery Meeting with Staff - STR Compliance 14. Discovery Meeting with Staff - LTAX Form 15. Discovery Meeting with Staff - STR Workflows 16. Discovery Meeting with Staff - STR Hotline 17. GovOS - Creation of Custom Website 18. GovOS - Configuration of Parcel and Registration Data 19. COPA - Public Outreach 20. Public Hearing With Planning Commission 21. City Council Ordinance Hearing and Approval 22. GovOS - Transient Occupancy Tax Form 23. GovOS - Payment Processor Integration 24. GovOS - STR Workflows 25. GovOS - Initial Advertisement Census 26. GovOS - STR Hotline Development 27. COPA - User Acceptance Testing (UAT) Meetings 28. GovOS - Completes Final Configuration Requirements 29. COPA - Approves STR Registration and Workflows 30. COPA - Verifies LTAX Form 31. COPA - Confirms Test Payments to Bank Account 32. GovOS Prepares Registration Letters for COPA 33. COPA Staff STR Platform Training 34. GovOS Registration and Tax Platform Staff Training 35. Go-Live Key Milestones Phase 1TASKS AND DISCOVERYPhase 2Discovery MeetingsWith GovOSCONFIGURATIONUSER ACCEPTANCE TESTINGTRAINING & GO-LIVEPage 1 November 21, 2023 L - 8 Port Angeles STR Implementation Timeline as of 11/8/23 - Attachment 1 1-Jan8-Jan15-Jan22-Jan29-Jan5-Feb12-Feb19-Feb26-Feb4-Mar11-Mar18-Mar25-Mar1-Apr8-Apr15-Apr22-Apr29-Apr6-May13-May20-May27-May3-Jun10-Jun17-Jun24-Jun1. Contract Signed With GovOS 2. GovOS Project Management Queue 3. Confirmed Payment Processor 4. COPA - Provides Compliance Letter 5. Paymentus Requests API Integration Process 6. GovOS and Paymentus Confirmation of API Integration Process 7. Staff Survey from GovOS 8. COPA - Compile Stakeholder Contact List 9. COPA - Public Outreach Plan Development 10. COPA - Provides Parcel and Registration Data 11. COPA - Provides Transient Occupancy Tax Form 12. COPA - Provides STR Ordinance and Workflows to GovOS 13. Discovery Meeting with Staff - STR Compliance 14. Discovery Meeting with Staff - LTAX Form 15. Discovery Meeting with Staff - STR Workflows 16. Discovery Meeting with Staff - STR Hotline 17. GovOS - Creation of Custom Website 18. GovOS - Configuration of Parcel and Registration Data 19. COPA - Public Outreach 20. Public Hearing With Planning Commission 21. City Council Ordinance Hearing and Approval 22. GovOS - Transient Occupancy Tax Form 23. GovOS - Payment Processor Integration 24. GovOS - STR Workflows 25. GovOS - Initial Advertisement Census 26. GovOS - STR Hotline Development 27. COPA - User Acceptance Testing (UAT) Meetings 28. GovOS - Completes Final Configuration Requirements 29. COPA - Approves STR Registration and Workflows 30. COPA - Verifies LTAX Form 31. COPA - Confirms Test Payments to Bank Account 32. GovOS Prepares Registration Letters for COPA 33. COPA Staff STR Platform Training 34. GovOS Registration and Tax Platform Staff Training 35. Go-Live Key Milestones Phase 1 TASKS AND DISCOVERYPhase 2Discovery MeetingsWith GovOSCONFIGURATIONUSER ACCEPTANCE TESTINGTRAINING & GO-LIVEPage 2 November 21, 2023 L - 9 Attachment 2 MINUTES PLANNING COMMISSION Hybrid Meeting – In Person and Virtual City Council Chambers: 321 E 5th Street, Port Angeles, Washington 98362 September 27, 2023, at 6:00 P.M. REGULAR MEETING CALL TO ORDER Acting Chair Schwab opened the regular meeting at 6:04 P.M. ROLL CALL Commissioners Present: Andrew Schwab (Acting Chair) Richie Ahuja Tammy Dziadek Marolee Smith James Taylor Colin Young Commissioners Absent: Benjamin Stanley (Chair) – excused City Staff Present: Ben Braudrick (Planning Supervisor) Shannen Cartmel (Deputy Director of Community Services) Zach Trevino (Associate Planner) Ethan Walker (Housing Administrator) Public Present: Laurel Cripe, Skip Hutchinson, Kate Jacobs, Jake Purvis, Steve Workman, additional unidentified members of the public PUBLIC COMMENT Acting Chair Schwab opened the meeting to general public comment. The following individuals provided comment: • Kate Jacobs explained that she and her family are residents of Port Angeles and have experienced short-term rentals (STRs) in their neighborhood. She noted that STRs are prohibited in her zone but that there are more than one dozen operating in her neighborhood. She has reported these to the Code Enforcement Division, but no action has been taken. She is concerned that the vetting process for occupants of STRs is not thorough enough to ensure safety. She knows the zones in which STRs are prohibited but does not know of any enforcement actions that have been taken in response to STRs operating in those zones. She advocated for a requirement that STRs be commercially zoned. She distributed written comments to staff following her verbal comments. • Laurel Cripe distributed written comments to staff and the Planning Commission. She asked to table the discussion of STRs so staff can focus on enforcing existing November 21, 2023 L - 10 Planning Commission Minutes September 27, 2023 Page 2 regulations. She explained that in 2017 she was told that Code Enforcement capacity did not exist. She explained that data must be gathered before new regulations are formulated. She asked why the Planning Commission is talking about regulations without data from GovOS. She noted that the City does not ban STRs altogether, but that current regulations must be enforced. Requiring platform compliance should be added to the code as a process modification. She noted that the City needs to address this before conducting an outreach process. • Steve Workman expressed a desire to reiterate what Laurel Cripe stated. He claimed that lack of enforcement is the reason for the proliferation of STRs. He encouraged the Commission to talk with City Council to make an effort at enforcing existing City policy. • Jake Purvis operates an STR in the City. He volunteered for participating in the subcommittee that is scheduled to be created. He explained that limiting STRs to high density neighborhoods is counterproductive because it incentivizes the creation of single-household dwelling units in high density neighborhoods. • Stephen Pelayo wants to educate the community about STRs. He noted that there has been a net decrease in overall hotel capacity and that STRs are integral to the tourism industry. The City lacks sufficient capacity for lodging. He claimed that the largest share of lodging tax revenues comes from STRs. An STR is a product that is in demand. • Steve Workman spoke again with permission of Acting Chair Schwab. He explained in response to Stephen Pelayo’s comments that metrics do not exist regarding STRs. Acting Chair Schwab closed the meeting to general public comment. APPROVAL OF MINUTES MOTION: Commissioner Smith moved to approve the minutes from the August 9, 2023 regular meeting of the Planning Commission. The motion was seconded by Commissioner Taylor and passed unanimously (6-0) through a consent vote. DISCUSSION ITEMS 1. Short-Term Rentals – Public Engagement Plan Planner Braudrick introduced the item by noting that the City Council directed staff to move forward with STR data collection and review, reviewing potential regulation updates, and identifying a way to permit/license STRs. One purpose of the work being conducted by GovOS is to help with creating a regulatory framework. The proposed Public Outreach Plan is a part of the larger public engagement plan. Staff is working to develop a standardized engagement plan that can be used for this and other City initiatives. Staff wants to solicit constructive feedback on the draft vision, goals, and objectives provided to the Planning Commission. Planner Braudrick read the vision statement and noted that the goal is to create a conversation. He proceeded to read the draft goals and objectives, obtaining feedback from the Planning Commission one goal at a time. Commissioner Ahuja noted that zoning for STRs already exists, but the existing policy is just not enforced correctly. He asked why the City should pursue engagement when the existing November 21, 2023 L - 11 Planning Commission Minutes September 27, 2023 Page 3 regulations are not enforced. Code Enforcement in the City is based on voluntary compliance. He explained that the most important thing that GovOS is doing is a comprehensive inventory and analysis process, stating that the public process should occur after the analysis. Commissioner Ahuja noted that compliance through the STR platform is more efficient than pursuing compliance by household. Deputy Director Cartmel responded by noting that here was not a robust public engagement process when the original STR regulations were adopted. Commissioner Smith noted that the Pursuing Housing for All process did incorporate engagement related to STRs. An enforcement officer now exists. She noted that the existing regulations need to be enforced before additional steps are taken. She explained that companies like Airbnb and VRBO will take down STRs immediately if the City requests that they do so. Business licenses do not presently provide an opportunity to monitor STRs. The City needs data from GovOS before a public engagement conversation occurs. The existing la w on the books is a “dead-letter law” and is more important than new regulations at this point. Planner Braudrick noted that data is being collected now. Staff is going through a process to build a plan for public engagement in anticipation of receiving this data. The City is concurrently conducting an inventory and analysis in preparation for a public process that can be implemented at any point. Commissioner Dziadek noted that the City needs to work on enforcement of the current code before moving forward with engagement. Commissioner Taylor explained that the issue is the lack of housing. The City needs to start building housing and it is preferable for the City to form a committee that focuses on getting units built. A lack of hotel space is one problem. The housing shortage will get fixed by squabbling over STRs. Commissioner Young explained that objectives need to be included in the purview addressing the lack of hotel space in the community. STRs are often owned by local residents, employing local housecleaners and other labor. STRs affect the entire community and the business sid e of things is an important aspect of this matter. Increasing hotel space should be another objective in the process to regulate STRs. Vice Chair Schwab noted that staff has merely devised an introduction to the issue of outreach and the Commission must focus on feedback. The public engagement plan must be data driven. He noted that the initial goals and objectives are aimed at figuring out how we should proceed, which addresses the concerns of other Commissioners. Budgeting and restrictions on Code Enforcement capacity has led to a lack of enforcement historically. Working with the public to develop a self-sustaining approach does not prescribe answers. He supports the idea of enforcing current codes while also aski ng the public how the City should proceed. The point of this effort is to reach people who have yet to voice their opinion. He concluded by noting that all of the Commissioner comments made at the meeting so far fit within the process outlined in the draft goals and objectives. After initial remarks by each Planning Commissioner, further discussion of the draft vision, goals, and objectives ensued. MOTION: Commissioner Ahuja moved to recommend that the City Council table the STR public engagement plan development process to give the City time to further analyze the matter until it is clear whether the current zoning-based STR policies need to be November 21, 2023 L - 12 Planning Commission Minutes September 27, 2023 Page 4 changed and to ask staff to prioritize platform based enforcement of the existing code requirements. The Planning Commission discussed this motion, and it was noted that data collection must be accounted for before further steps are taken to conduct public engagement. This discussion resulted in an amended motion. AMENDED MOTION: Commissioner Ahuja moved to recommend that the City Council: 1. Table the short-term rental public engagement plan development process to give the City time to collect more data and further analyze the matter until it is clear whether the current zoning-based short-term rental policies need to be changed; and 2. Ask staff to prioritize platform-based enforcement of the existing Port Angeles Municipal Code requirements. The motion was seconded by Commissioner Smith and passed (4 -2) through a roll call vote. Acting Chair Schwab and Commissioner Young voted no. 2. 2025 Periodic Update of the Comprehensive Plan Planner Braudrick introduced the item, explaining that staff is interested in soliciting input from the Planning Commission in anticipation of the public outreach effort associated with the periodic update of the Comprehensive Plan. The Planning Commission asked questions of staff and provided the following comments in response to the proposed engagement strategies: • Surveys in multiple formats need to be incorporated as part of the interactive website content because surveys can be difficult to receive by paper. • The difference between a storefront studio and a public workshop was clarified. • The subcommittee should be more explicitly mentioned in the engagement process. The subcommittee will be the ambassador during the process for the outreach, so the outreach plan should specify how specifically the subcommittee will be involved. The Planning Commission did not make a motion following its review of the anticipated engagement strategies. ACTION ITEM 1. Short-Term Rentals – Subcommittee Creation Vice Chair Schwab noted that this item should be tabled in light of the motion made earlier in the meeting. MOTION: Commissioner Taylor moved not to form a short-term rental subcommittee at this time and to table the item of forming a short-term rental subcommittee until the Planning Commission feels a subcommittee is necessary, at which time the item will be revisited. The motion was seconded by Commissioner Smith and passed unanimously (6-0) through a roll call vote. November 21, 2023 L - 13 Planning Commission Minutes September 27, 2023 Page 5 STAFF UPDATES City staff provided the following updates to the Commission: • Planner Braudrick announced that Callam County is developing a Strategic Marketing Plan for the entire North Olympic Peninsula. The planning process has included over 1,300 people providing feedback. The team has conducted outreach at various places. A high volume of feedback is being received about how the plan is being developed. The engagement process went well, and plan development continues. REPORTS FROM COMMISSION MEMBERS • Commissioner Taylor would like to see an interactive joint meeting between the Planning Commission and the Utility Advisory Committee. • Commissioner Taylor stated that there is a contradiction regarding who can serve on Planning Commission subcommittees, noting that Chair Stanley serves on the Climate Resiliency Subcommittee. ADJOURNMENT Vice Chair Schwab adjourned the meeting at 7:58 P.M. Zach Trevino, Secretary Andrew Schwab, Acting Chair MINUTES PREPARED BY: Zach Trevino, Secretary November 21, 2023 L - 14 November 21, 2023 L - 15 November 21, 2023 L - 16 November 21, 2023 L - 17 November 21, 2023 L - 18 November 21, 2023 L - 19 November 21, 2023 L - 20 November 21, 2023 L - 21 November 21, 2023 L - 22 November 21, 2023 L - 23 November 21, 2023 L - 24 November 21, 2023 L - 25 November 21, 2023 L - 26 November 21, 2023 L - 27 November 21, 2023 L - 28 November 21, 2023 L - 29 November 21, 2023 L - 30 November 21, 2023 L - 31 November 21, 2023 L - 32 November 21, 2023 L - 33 November 21, 2023 L - 34 November 21, 2023 L - 35 November 21, 2023 L - 36 November 21, 2023 L - 37 November 21, 2023 L - 38 November 21, 2023 L - 39 November 21, 2023 L - 40 2024 BUDGET PUBLIC HEARING November 21, 2023 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 2AGENDA IN T R O D U C T I O N Balancing the Budget Changes from the Preliminary Budget 2024 Operating Budget All Funds General Fund 2024 Budget Schedule Public Hearing Council Discussion 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 3BALANCING THE 2024 BUDGET IN T R O D U C T I O N A key step to balancing the budget was the Council taking initiative to identify six new revenue sources for implementation. These revenue sources include: 0.1% TBD Tax increase Review Fees to Offset the Cost of Service 0.1% increase for 911 Tax Vacant Property Fee Short-term Rental Fee Border Area Fuel Tax Already Council has stepped up to take on the difficult work of adopting the 0.1% TBD increase and adoption of permit, cemetery and fire fee updates. 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 4BALANCING THE 2024 BUDGET IN T R O D U C T I O N The 2024 Citywide Budget is balanced without reducing the core services expected by City residents.Use of reserves in any fund are the result of one-time projects and items. Citywide Total Budget $178,350,300. More than $42.6 million in capital funding. Overall,a 10.1%increase compared to 2023. 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 5 IN T R O D U C T I O N PROPERTY TAX LIMITATIONS Strengthening Our Foundation:Investing in Core Services 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 6 IN T R O D U C T I O N PROPERTY TAX LIMITATIONS Enhancing the Customer Service Experience Increasing Public Safety in Port Angeles Promoting Environmental Resilience Investing in Upgrades to Infrastructure Strengthening Our Foundation:Investing in Core Services 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 7STRENGTHENING OUR FOUNDATION IN T R O D U C T I O N Community Development Technician from proposed permit fees Communications & Records Management Coordinator permanently incorporated into the budget Front Desk Attendant permanently incorporated into the budget Housing permit fee waivers to promote more sustainable housing Housing Administrator position permanently included in the Budget Metrics and performance expectations Enhancing the Customer Service Experience 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 8STRENGTHENING OUR FOUNDATION IN T R O D U C T I O N Retaining the Downtown Resource Officer; partially funded by business donations. Funding for Fire Inspections for life safety inspections. Operation Shielding Hope program; funded by opioid settlement funds. Continuation of the Community Paramedicine Program. Increasing the Safety of Our Local Community 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 9STRENGTHENING OUR FOUNDATION IN T R O D U C T I O N Additional position in the Stormwater fund to help meet state compliance with the National Pollutant Discharge & Elimination System (NPDES). Natural Resources/Grant Assistant Planner position Comprehensive Plan Update and Climate Resiliency Planning First purchase of fully electric vehiclesPromoting Environmental Resilience 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 10STRENGTHENING OUR FOUNDATION IN T R O D U C T I O N The 2024 Budget incorporates the inclusion of: Project Manager to assist with project completion and reduce the cost of consultants. City Electrician position to assist with project completion and permit requirements. Grant Administrator position to identify federal/state grants for infrastructure needs. Fleet Mechanic position to assist with maintaining our aging fleet for optimal performance. Investing in Upgrades to City Infrastructure 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 11STRENGTHENING OUR FOUNDATION IN T R O D U C T I O N Recognizing the proposed additions to the City’s 2024 Budget are both essential and significant Staff will be monitoring new services to ensure we are meeting our commitment to our residents that maintain: Efficiencies in Customer Interactions Enhanced Customer Service Completion of backlogged projects Increased Safety Environmental Resilience Staff will create performance measurements in every area where new services have been proposed to ensure the limited funding available is used most effectively for our community. 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 12CHANGES FROM THE PRELIMINARY IN T R O D U C T I O N EXPENDITURES INCREASED $16,447,300 Due to deferring projects not yet started in 2023 to the 2024 Budget for completion. Equipment Replacements -$2.6M 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 13CHANGES FROM THE PRELIMINARY IN T R O D U C T I O N Facility Security Projects Erickson Playfield Tennis Courts Elks Pickleball Court Improvements Restroom Replacement Program Locomotive #4 Refurbishment Parks Maintenance Building GO V E R N M E N T A L - $1 , 2 2 3 , 7 0 0 Laurel Street Stairs N Street Chip Seal Pavement Management Plan First/Front St. Pedestrian Enhancements Speed Feedback Sign Program Peabody Creek/Lincoln Street Alley Paving Green Alleys 1st/2nd/Valley/Oak 2023 Pavement Preservation Race St. Construction Phase II 16th St LID ADA –Peabody Creek Downtown Tree/Sidewalk Replacement Plan Revolving Street Improvements City Hall East Parking Lot Truck Route and Highway 101 IntersectionTR A N S P O R T A T I O N - $4 , 9 9 5 , 8 0 0 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 14CHANGES FROM THE PRELIMINARY IN T R O D U C T I O N White Creek & 3rd St. Crossing Main Elwha Fish Screen Facility Improvements 11th St ROW Tumwater Creek 14th St ROW Tumwater Creek Reservoir Instrumentation Upgrades Elwha Effluent Dist. Bypass Morse Creek Transmission Main Evaluation WTP Repairs Peabody Reservoir Pipe Replacement WA T E R U T I L I T Y - $1 , 6 1 2 , 8 0 0 Anaerobic Digester Roof Improvements West 4 th Street Capacity Improvements WWTP HVAC Replacement WWTP Septic Truck Pad Repair CSO 6&7 WA S T E W A T E R / C S O - $1 , 5 3 1 , 5 0 0 Landfill Automated Facility Gate SO L I D W A S T E U T I L I T Y - $1 1 0 , 0 0 0 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 15CHANGES FROM THE PRELIMINARY IN T R O D U C T I O N H Street Outfall Improvements Francis Street Outfall Lincoln Park/Big Boy Pond Study Park Ave. Outfall to Peabody Creek ST O R M W A T E R - $3 8 0 , 0 0 0 ERP Road Map IT P R O J E C T S - $2 , 0 0 0 , 0 0 0 City/PUD Agreement I Street Substation Switchgear replacement Light Ops Building College St. Load Tap Changer Replacement EL E C T R I C - $1 , 9 9 5 , 0 0 0 ALL CITY FUNDS 2024 PUBLIC HEARING –NOVEMBER 21, 2023 16 Total revenue and expenditures for all City funds. 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 17ALL FUNDS -REVENUE AL L C I T Y F U N D S This table can be found on page 35 of the 2023 Preliminary Budget Document. $$% Taxes $16,650,475 $18,907,074 $1,844,104 $17,482,200 $19,397,700 1,915,500 10.96% Licenses & Permits 618,859 609,047 651,530 832,100 1,254,300 422,200 50.74% Intergovt. Revenue 7,289,855 7,707,719 7,456,902 19,026,600 12,198,400 (6,828,200)-35.89% Charges for Goods & Svcs.65,874,640 71,950,423 73,355,711 75,428,100 81,417,800 5,989,700 7.94% Fines & Penalties 1,590 695 596 1,800 1,500 (300)-16.67% Miscellaneous Revenue 10,844,704 5,522,115 (38,793)10,309,600 11,429,200 1,119,600 10.86% Capital Contributions 197,055 108,967 111,806 50,000 150,000 100,000 200.00% Non-Revenues - 2,000,000 25,200 1,535,400 1,510,200 5992.86% Other Financing Sources 10,688,774 12,735,488 7,278,582 12,180,400 16,105,200 3,924,800 32.22% Reserves Used - - - 26,668,200 34,861,000 8,192,800 30.72% TOTAL REVENUE $112,165,952 $117,541,528 $92,660,438 $162,004,200 $178,350,500 16,346,300 10.09% Change from Prior Yr. $$($1,240,245)$5,375,576 ($24,881,090)$69,343,762 Change from Prior Year %-1.10%-4.57%-17.39%37.83% 2024 PROPOSED BUDGET VARIANCE FROM 2023 BUDGET AMEND. #2 2021 ACTUAL REVENUE 2023 BUDGET AMEND. #2 2022 ACTUAL 2020 ACTUAL 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 18ALL FUNDS -REVENUE AL L C I T Y F U N D S This table can be found on page 35 of the 2024 Preliminary Budget Document. Taxes 10.88%Licenses & Permits 0.76% Intergovt. Revenue 6.84% Charges for Goods & Svcs. 45.65% Fines & Penalties 0.00% Miscellaneous Revenue 7.10% Capital Contributions 0.08% Non- Revenues 0.93% Other Financing Sources 9.03%Reserves Used 19.55% CITYWIDE REVENUES BY CATEGORY (TOTAL $178,350,500) 26.77%23.68%26.84%1.48%2.22%7.25%2.91%4.42%3.18%1.25%Other UtilityPhoneTBDHousingLodgingREET I &II Criminal Justi TAXESPropertySales34.76%8.86%9.27%19.48%4.15%3.20%0.50%10.40%0.41%3.58%0.87%4.52% CHARGES Conservation Medic OnePermitsInternal ChargesParks & RecreationEquipment Replacements ElectricWaterWastewaterSolid WasteStormwater Other 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 19ALL FUNDS -EXPENDITURES AL L C I T Y F U N D S This table can be found on page 36 of the 2024 Preliminary Budget Document. $$% Salaries and Wages $19,114,903 $21,069,698 $24,359,884 $25,410,500 $27,341,500 1,931,000 7.60% Personnel Benefits 7,417,187 7,750,393 8,079,087 9,437,500 9,907,800 470,300 4.98% Supplies 14,257,709 18,586,655 18,669,858 20,014,200 21,031,500 1,017,300 5.08% Other Services & Charges 36,289,437 38,403,813 42,174,735 42,872,400 50,046,200 7,173,800 16.73% Intergovmt/Interfund Svcs 12,324,589 12,793,257 8,528,681 13,963,200 19,167,000 5,203,800 37.27% Capital Outlay 4,169,458 8,052,013 8,890,649 41,457,600 42,595,100 1,137,500 2.74% Debt Service: Principal 8,134,875 5,144,091 6,669,747 4,973,400 4,020,400 (953,000)-19.16% Debt Service: Interest 2,130,320 1,958,336.00 1,635,105 1,524,000 1,375,400 (148,600)-9.75% Interfund Pmts. for Services 249,541 314,682 348,395 216,300 299,300 83,000 38.37% Designated for Reserves $8,077,933 - - 2,135,100 2,566,300 431,200 0.00% TOTAL EXPENDITURES $112,165,952 $114,072,938 $119,356,141 $162,004,200 $178,350,500 16,346,300 10.09% Change from Prior Yr. $$$1,240,245 $1,906,986 $5,283,203 $42,648,059 Change from Prior Year %1.12%1.70%4.63%35.73% 2024 PROPOSED BUDGET VARIANCE FROM 2023 BUDGET AMEND. #2 EXPENDITURES 2023 BUDGET AMEND. #2 2021 ACTUAL 2022 ACTUALS 2020 ACTUAL 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 20ALL FUNDS -EXPENDITURES AL L C I T Y F U N D S This table can be found on page 36 of the 2024 Preliminary Budget Document. Salaries and Wages 16.89% Supplies 11.79% Other Services & Charges 28.06% Intergovmt/ Interfund Svcs 10.75% Capital Outlay 23.88% Debt Service: Principal 2.25% Debt Service: Interest 0.77% Interfund Pmts. for Services 0.18%Designated for Reserves 1.59% CITYWIDE EXPENDITURES BY CATEGORY (TOTAL $178,350,500) Professional Services 13.02%Medical & Benefit Premiums 9.99%Taxes 13.94%Allocations 10.90%Repairs & Maintenance 4.73%Equipment Services 6.43%IT 4.11%Other 20.58%Liability Insurance 8.76%Utilities 3.21%Communication 1.11%Travel & Training 1.16%Conservation Incentives 1.13%PenCom User Fees 0.91% OTHER SERVICES Capital 70.42%Street/Medic 1/Code Enforcement Transfers 9.06%Contract for Jail Services 5.68%Debt 4.54%Other 10.30% INTERFUND SERVICES 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 21ALL FUNDS –FUND BALANCES AL L C I T Y F U N D S 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% % of 2024 Expenditures Fund Balance Target % GENERAL FUND 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 22 The General Fund is the main operating fund of the City. City Council City Manager’s Office Finance Department Legal Department Community & Economic Development Public Works & Utilities Parks & Recreation Police Department Fire Department 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 23GENERAL FUND GE N E R A L F U N D This table can be found on page 46 of the 2024 Preliminary Budget Document. $$% Taxes 14,009,132$ 15,179,927$ 15,023,317$ 14,770,600$ 15,953,800$ 1,183,200 8.01% Licenses & Permits 495,661 486,789 509,223 700,300 1,041,100 340,800 48.66% Intergovt. Revenue 2,312,499 1,932,181 2,155,272 1,649,300 3,100,900 1,451,600 88.01% Charges for Goods & Svcs.4,649,739 4,817,582 4,927,960 5,720,700 6,260,800 540,100 9.44% Fines & Penalties 1,590 695 596 1,800 1,500 (300) -16.67% Miscellaneous Revenue 176,628 67,490 (578,670) 258,800 230,400 (28,400) -10.97% Prop./Trust Income - - - - - - N/A Non-Revenues - - - - - - N/A Other Financing Sources 165,000 63,566 121,889 88,000 160,700 72,700 82.61% TOTAL REVENUE 21,810,249$ 22,548,230$ 22,159,587$ 23,189,500$ $26,749,200 3,559,700 15.35% Change from Prior Yr. $$822,568$ 737,981$ (388,643)$ 1,029,913$ Change from Prior Year %3.92%3.38%-1.72%4.65% 2021 ACTUAL REVENUE 2023 BUDGET AMEND. #2 2024 PROPOSED BUDGET VARIANCE FROM 2023 BUDGET AMEND. #22022 ACTUAL 2020 ACTUAL 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 24GENERAL FUND GE N E R A L F U N D This table can be found on page 46 of the 2024 Preliminary Budget Document. Taxes 59.64% Licenses & Permits 3.89% Intergovt. Revenue 11.59% Charges for Goods & Svcs. 23.41% Fines & Penalties 0.01% Miscellaneous Revenue 0.86%Other Financing Sources 0.60% Property Tax 32.55% Utility Tax 32.76% Sales Tax 28.79% Other Tax 5.88% TAXES Allocations 87.09% Activity & Rental Fees 1.15% Planning Fees 4.95% Cemetery Services 2.16% Other 4.65% CHARGES FOR SERVICES 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 25GENERAL FUND GE N E R A L F U N D This table can be found on page 47 of the 2024 Preliminary Budget Document. $$% Salaries and Wages 9,198,883$ 9,616,205$ 10,123,753$ 11,042,800$ 12,042,700$ 999,900 9.05% Personnel Benefits 3,582,560 3,667,459 3,800,904 4,301,200 4,450,900 149,700 3.48% Supplies 624,833 603,268 878,667 841,200 838,900 (2,300) -0.27% Other Services & Charges 4,409,986 5,318,598 5,284,183 4,711,500 4,871,000 159,500 3.39% Intergovmt/Interfund Svcs 3,532,140 3,746,895 2,996,612 3,655,900 4,699,300 1,043,400 28.54% Capital Outlay - - - - - - N/A Debt Service: Principal - - - - - - N/A Debt Service: Interest - - 3 - - - N/A Interfund Pmts. for Services 13,534 49,754 12,991 - - - N/A TOTAL EXPENDITURES 21,361,936$ 23,002,179$ 23,097,113$ 24,552,600$ $26,902,800 2,350,200 9.57% Change from Prior Yr. $$1,605,413$ 1,640,243$ 94,934$ 1,455,487$ Change from Prior Year %8.13%7.68%0.41%6.30% 2021 ACTUAL EXPENDITURES 2023 BUDGET AMEND. #2 2024 PROPOSED BUDGET VARIANCE FROM 2023 BUDGET AMEND. #22022 ACTUAL 2020 ACTUAL 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 26GENERAL FUND GE N E R A L F U N D This table can be found on page 47 of the 2024 Preliminary Budget Document. Salaries and Wages 44.76% Personnel Benefits 16.54% Supplies 3.12% Other Services & Charges 18.11% Intergovmt/Interfund Svcs 17.47% Professional Services 25.34% Equipment Services 19.69% IT Services 12.29% Utilities 9.97% PenCom User Fees 6.08% Communication 4.60% Travel & Training 4.51% Insurance 7.97% Repairs & Maintenance 4.55% Façade Improvements 1.03% Other Services & Charges 3.97% SERVICES & CHARGES Transfers - Street Fund 19.30% Contract for Jail Services 23.15% Transfers - Medic 1 Fund 5.65% Transfers - Capital 45.59% Transfers - Debt Service 0.90% Transfers - Code Enforceme 5.41% Other Intergovernmental 0.00% INTERGOVERNMENTAL 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 27BALANCING THE 2024 BUDGET GE N E R A L F U N D REVENUES EXPENDITURES $26,902,800 $26,902,800 The General Fund is balanced. Use of reserves in the amount of $153,600, is planned for one-time capital and one- time large specialized projects only. The use of reserves held for specific purposes for is also planned in the 2024 Budget. Revenue collection in 2023 is anticipated to increase the fund balance to required levels. The 2024 General Fund Balance will be 24.9%. 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 28CONCLUSION CO N C L U S I O N The budget carefully reflects the visions, goals, and long-term planning of the Council and community. Years of conservative budgeting have laid the groundwork that has allowed the City to persevere and provide exemplary services to our community coupled with Council direction to build the City’s revenue sources to further solidify the City’s financial position. This has enabled the City to: Balance the budget for a sustainable future Move backlogged projects forward Increase safety Citywide Promote environmentally conscious spending Despite inflation, economic trends and rising labor and supply costs the budget considers affordability and maintains the City’s commitment to our community to provide essential services. 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 29CONCLUSION CO N C L U S I O N 2024 Property Tax 2nd Public Hearing & Adoption of Ordinance and resolution. 2024 Budget Presentation, Public Hearing & 1st Reading of Ordinance. 2024 Budget Public Hearing, 2nd Reading of Ordinance and Adoption NOV 21 DEC 5 2024 BUDGET PUBLIC HEARING –NOVEMBER 21, 2023 30COUNCIL DISCUSSION Staff requests Council open the Public Hearing on the 2024 Budget, continue the Public Hearing to the December 5th meeting and conduct the first reading of the ordinance adopting the 2024 Budget. Questions and Discussion from Council CO N C L U S I O N