HomeMy WebLinkAboutUAC Agenda Packet 10/10/23
OCTOBER 10, 2023
City of Port Angeles UTILITY ADVISORY COMMITTEE Agenda
This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council
members, and City staff have the option to attend the meeting in person, in Council chambers at City Hall
th
located at 321 East 5 Street, Port Angeles, or remotely via telephone or video link.
The Chair may determine the order of business for a particular UAC meeting. The agenda should be arranged
to best serve the needs and/or convenience of the UAC and the public. The Chair will determine time of break.
Hearing devices are available for those needing assistance. The items of business for regular UAC meetings
may include the following:
A. Call to Order – Regular Meeting at 3:00 p.m.
B.Public Comment
The Utility Advisory Committee (UAC) desires to allow the opportunity for Public Comment. However, the
business of the City must proceed in an orderly and timely manner. Visit https://www.cityofpa.us/Live-Virtual-
Meetings to learn how to participate during public comment and or watch the meeting live. Written public
comments can be submitted to: gking@cityofpa.us, comments will not be read aloud but will be made part of
the record. Comments should be received by 10:00 a.m. Tuesday, October 10, 2023.
For audio only please call: 1-844-992-4726
Use access code: 2557 412 5695
Password: ATk8PD3UwE8 (28587338 from phones and video systems)
Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You
will be notified when it is your turn to speak. This access code is good for the October 10, 2023 meeting only.
If you are joining in through the Webex link:
https://cityofpa.webex.com/cityofpa/j.php?MTID=mf783e8005180758cb3864208fa6d2d6f and wish to make a
comment or public testimony, please use the “raise your hand” feature in Webex. You will be notified when it is
your turn to speak.
Members of the public may address the UAC at the beginning of any Regular Meeting under "Public
Comment." The UAC desires to allow the opportunity for Public Comment. However, the business of the City
must proceed in an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole
discretion, may set such reasonable limits as are necessary to prevent disruption of other necessary business. At
its most restrictive, Public Comment shall be limited to a total of 15 minutes for the Public Comment period.
Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If
more than 20 people are signed up to speak each speaker may be allocated two (2) minutes.
October 10, 2023 Port Angeles UAC Meeting Page 1
Individuals who are residents of the City or own businesses within the City will be called to speak first, with
preference given to those who wish to speak to an item on the meeting’s agenda. If time remains, the presiding
officer will call other individuals wishing to speak, generally in the order in which they have signed in. If time
is available, the presiding officer may call for additional unsigned speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether they have any other
pertinent connection to the City, and whether they are appearing as the representative of an organization.
Excerpts: Council Rules of Procedure Section 12
C. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
D. Minutes September 12, 2023 | Approve
E.Cost of Service Studies and 2024-2025 Rates for Electric, Solid Waste, and Storm Water Utilities |
Presentation by Finance Staff
F. Future UAC Topics, Members
G. Next Meeting November 14, 2023
Adjournment
October 10, 2023 Port Angeles UAC Meeting Page 2
UTILITY ADVISORY COMMITTEEMEETING
Hybrid Meeting
Port Angeles, WA 98362
September12, 2023
3:00 p.m.
I.A. Call to Order
Chair Mattias Järvegren called the meeting to order at 3:03 pm.
B.Roll Call
UAC Assigned
Councilmembers Present:Mayor Kate Dexter, Councilmember Amy Miller and Councilmember Lindsey
Schromen-Wawrin (Excused leave at 3:59 p.m.)
UAC Members Present:Chair Mattias Järvegren, Robert Kajfasz, Terry Nishimoto and Richard
French
UAC Members Absent: Laura Dodd.
Staff Present: Public Works and Utilities Director Mike Healy, Power Resources Manager
Gregg King, City Engineer Jonathan Boehme, Civil/Utility Engineer Lucio
Baack, Finance Director Sarina Carrizosa, Cost and Capital Accountant
MarySue French, Accountant Jason Jones, Systems Network Analyst Daniel
Harris, Public Works Management Assistant Jessica Toth, and City Attorney
William Bloor.
II.Public Comment The public is invited to provide written comments via e-mail prior to the meeting, call-
in and via WebEx.
There was no public comment.
III.Late Items
There were no late items.
IV.Approval of Minutes
Councilmember Miller moved to approve the August 22, 2023, minutes. Mayor Dexter second the
motion.
Chair Järvegren asked if there was unanimous consent, hearing no opposition, the motion carried
7-0.
V.Wastewater Comp Plan-Financial Analysis
Civil/Utility Engineer II Lucio Baack presented with Mackenzie Capaci and Michael Lubovich from
Kennedy Jenks for the purpose of presenting the Wastewater Comprehensive Plan financial chapter to
identify and discuss a rate strategy that would be able to support the capital projects identified in the
General Sewer Plan.
October10,2023Port Angeles UAC MeetingPage 3
The presentation focused on the overview of the comprehensive plan approach, overall system risk
results, collection system risks and repair and replacement strategies, capital improvement planning, the
financial analysis, and recommendations for next steps.
Four funding scenarios were presented to UAC members:
Scenario 1: cash financed Capital Improvement Plan in the draft Wastewater Comprehensive
Plan, with system development charge update.
Scenario 1a: cash financed (Increases every other year starting 2025) Capital Improvement Plan
in the draft Wastewater Comprehensive Plan, with system development charge update.
Scenario 2: cash and debt financed Capital Improvement Plan in the draft Wastewater
Comprehensive Plan, with system development charge update.
Scenario 2a: low interest loans financed (increases every other year starting 2025) Capital
Improvement Plan in the draft Wastewater Comprehensive Plan, with System Development
charge update.
Staff recommends UAC forward a favorable recommendation to City Council for inclusion of Scenario 1a:
cash financed (increases every other year starting 2025) Capital Improvement Plan in the draft
Wastewater Comprehensive Plan, with System Development Charge Update.
This will align with the current COSA cycle and allow Staff to make adjustments during this time as
needed.
Discussion followed.
Member French moved that the UAC forward the staff recommendation, a favorable recommendation to
City Council for inclusion of Scenario 1a: Cash Financed (Increases Every Other Year Starting 2025)
Capital Improvement Plan in the draft Wastewater Comprehensive Plan, with System Development
Charge Update.
Member Kajfasz seconded the motion.
Chair Järvegren asked if there was unanimous consent, hearing no opposition, the motion carried
6-0.
VI. Community Solar Update
Power Resources Manager Gregg King gave a verbal update in regard to UAC requested that staff begin
a study on implementing a community solar project to be funded in the fiscal year of 2025. Staff was able
to add a Capital Project CL0623 to fund $10,000 toward that study which was passed by City Council in
July for the 2024-2029 CFP.
After discussion with Energy Northwest, staff was directed to additional grant opportunities that could fund
community solar projects with the goal to have community solar in place by 2025.
VII. Calendar of Actions & Meetings
Cost and Capital Accountant MarySue French discussed that the finance group is working on the COSAs
for Electric, Solid Waste and Stormwater. The Solid Waste COSA must be approved by the second City
Council meeting in October to meet their 75-day deadline before rates can be increased.
The Solid Waste COSA will be presented to City Council on October 3, 2023, then presented to the UAC
at the meeting scheduled in October with the UAC recommendation and second reading presented to
City Council at the October 17, 2023, meeting. There will be no change in methodology, but rather
updating to the 2024 budget. The same will be done for Electric and Stormwater.
October 10, 2023 Port Angeles UAC Meeting Page 4
Director of Public Works and Utilities Mike Healy asked for some parity between Blue Mountain and the
Transfer station as the minimum rates differ significantly.
VIII. Next Meeting Date: October 10, 2023
IX. Adjournment: 4:43 p.m.
______________________________________ ________________________________________
Chair Mattias Järvegren Jessica Toth,
Public Works Management Assistant
October 10, 2023 Port Angeles UAC Meeting Page 5
E. Cost of Service Studies and 2024-2025 Rates for Electric, Solid Waste, and Storm
Water Utilities
Presentation by Finance Staff
Information will be provided to UAC members prior to the meeting. Presentation at the UAC
meeting will provide rate details.
October 10, 2023 Port Angeles UAC Meeting Page 6
F. Calendar of Actions and Meetings
• 2024 Budget
• Cost of Service Studies – Electric, Storm Water, and Solid Waste
• Utility Rates – as needed
October 10, 2023 Port Angeles UAC Meeting Page 7
Next UAC Meeting
November14, 2023
3:00 –5:00 PM
This meeting will be conducted as a hybrid meeting.
October 10, 2023 Port Angeles UAC Meeting Page 8
PROPOSED
2024 -2025
ELECTRIC,
SOLID WASTE
AND
STORMWATER
RATES
Utility Advisory Committee
October 10, 2023
3
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Utility Rate Change Review
Methodology Cost of Service Analysis (COSA)
Electric Rates
Solid Waste Collections and Transfer Station Rates
Stormwater Rates
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2024-2025 Rates Proposed in Fall of 2023 2-year rates
Stormwater
Electric
Solid Waste Collections
Solid Waste Transfer Station
2025-2026 Rates Proposed in Fall of 2024 2-year rates
Water
Wastewater
2026-2029 Rates Proposed in Fall of 2025 3-year rates
Medic 1
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Financial
Meet revenue requirements
Provide revenue stability to the Utility
Be easy to administer
Customer Requirements
Provide rate stability to the customer
Be easy to understand
Be affordable
Other
Conform to Generally Accepted Rate Setting techniques
Be cost based
Encourage economic development and conservation
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ELECTRIC
No rate increase overall
Continued the 10-year phase in to shift consumption to base per COSA
SOLID WASTE COLLECTIONS AND TRANSFER STATION
No change to rates
STORMWATER
No increase to the residential rate
Increased the ERU factor from 15 to 25
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Methodologies approved by the UAC and City Council in 2019 have been
used to calculate all utility rate adjustments.
Funding for capital assets are included in the COSA
Set through the Capital Facilities Plan
Maintenance of required fund balances has been preserved per City
Financial Policies
Rates have been averaged over the 2 year cycle to provide stability
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Currently the City is seeing significant increases to the 2024
Budget for personnel costs that resulted from collective
bargaining, cost for supplies and services that are attributed
to inflation. State mandated requirements are also a factor
in these funds.
Balancing affordability with maintaining infrastructure through
additional capacity is critical so that costs are not deflected to
future generations.
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ELECTRIC
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Overall
Total Increase: $1,777,200
Budget
Increase
Personnel Costs 10.5% increase
Expected
Includes City Electrician
Supplies 5.6% increase
6.4%
Includes BPA payments
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In 2019, in order to keep rates steady a phased approach was taken to build the base
rate to appropriate levels.
The base rate consists of customer and distribution costs that do not vary
based on usage.
The City is responsible for these costs even if no services are billed or sold.
The ability of the City to ensure the costs of the utility are covered in the
event of an emergency is an indicator of economic health and can impact
other areas such as bond ratings.
This phased in approach was spread across 10 years.
Though the base rate increases the corresponding consumption rate
decreases.
In 2024 2025 this phased in approach is demonstrated without an
expected increase to overall customer charges.
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Rates have been averaged over the two-year adoption period to
provide stability to customers.
The Electric Utility phase in approach is continued with an
increase in Base rates and a decrease in variable rates.
This approach does not have an overall change in rates
and is expected to be cost neutral.
This was made possible by savings from an approximately
$3.0M credit from the BPA in 2023.
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RESIDENTIAL BASE PHASE-IN CALCULATION
2020 Adopted2021 COSA
after 1/20 phase inbefore phase Difference1/9th
Base 22.620 46.20 23.5800 2.6200
Energy 0.07102 0.05081
10,707,63310,707,63310,707,633
2020202120222023
Prior base rate 22.620 25.24 27.86
Adjust for 1/9th of difference 2.6200 2.6200 2.6200
New Base rate 22.620 25.24 27.86 30.48
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ELECTRIC UTILITY
2022-2023 rates2024-2025 Rates
BaseDemandEnergyBaseDemandEnergyBaseDemandEnergy
Residential 29.17 0.06596 34.41 0.06130 5.24 - (0.00466)
Residential 35% Disc 18.95 0.04288 22.35 0.03986 3.40 - (0.00302)
Residential 25% Disc 21.87 0.04948 25.79 0.04599 3.92 - (0.00349)
Non Profit 1 Phase 34.21 0.05486 39.59 0.05370 5.38 - (0.00116)
Non Profit 3 Phase 75.99 0.05589 83.97 0.05417 7.98 - (0.00172)
General Service 1 Phase 36.45 0.06095 42.51 0.05782 6.06 - (0.00313)
General Service 3 Phase 83.31 0.06343 94.09 0.05934 10.78 - (0.00409)
GS Municipal 1 Phase 35.02 0.06639 40.10 0.06229 5.08 - (0.00410)
GS Municipal 3 Phase 80.19 0.07748 88.79 0.07055 8.60 - (0.00693)
GS Demand 1 Phase 75.56 4.462 0.05257 87.94 4.462 0.05198 12.38 - (0.00059)
GS Demand 3 Phase 151.93 4.462 0.05212 161.41 4.462 0.05166 9.48 - (0.00046)
GS Dem Municipal 1 Phase 80.62 4.462 0.05536 95.10 4.462 0.05467 14.48 - (0.00069)
GS Dem Municipal 3 Phase 151.07 4.462 0.05180 160.05 4.462 0.05137 8.98 - (0.00043)
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SOLID WASTE
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Overall
Total Increase: $3,826,800
Budget
Increase
Personnel Costs 9.8% increase
Expected
Other Services 31.7% increase -$1.0M settlement payment
29.7%
Debt Payments 75.0% increase Includes payments to the
Water division for the Staff recommendation of a $1.5M
interfund loan from the water division
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SOLID WASTE COLLECTION
Accounts2020-23 Rate2024-25 RateDifference% Total
Res-Weekly 2,836 39.970 43.375 3.41 Б͵Ўі
25% discount 20 30.235 32.810 2.58 Б͵Ўі
35% discount 43 26.205 28.435 2.23 Б͵Ўі
Res-EOW 4,536 26.740 31.175 4.44 ЊЏ͵Џі
25% discount 35 20.050 23.390 3.34 ЊЏ͵Аі
35% discount 79 17.380 20.270 2.89 ЊЏ͵Џі
Res-Yard Waste 3,590 8.875 10.165 1.29 ЊЍ͵Ўі
Comm-90g 611 37.880 40.810 2.93 А͵Аі
Fed 90G 1 34.370 37.029 2.66 А͵Аі
Comm-300g 876 97.610 111.605 14.00 ЊЍ͵Ќі
Schools/Comm-Recycle 115 15.705 40.490 24.79 ЊЎА͵Бі
Muni/City-90g 51 34.780 38.205 3.43 В͵Бі
Muni/City-300g 134 92.775 105.630 12.86 ЊЌ͵Ві
Comm Yard Waste 14 8.875 10.165 1.29 ЊЍ͵Ўі
Fed-300g 17 91.690 107.595 15.91 ЊА͵Ќі
12,958
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SOLID WASTE TRANSFER STATION
Tons2020-23 Rate2024-25 RateDifference% Total
Commercial/City HaulersRateSurchargeTotalRateSurchargeTotal
MSW 24,202 119.48 25.51 144.99 169.91 25.51 195.42 50.43 ЌЍ͵Бі
MSW COPA 12,496 119.48 25.51 144.99 154.28 25.51 179.79 34.80 ЋЍ͵Љі
YW 1,483 31.55 - 31.55 196.06 - 196.06 164.51 ЎЋЊ͵Ѝі
Self Haul
MSW 15,764 162.99 30.99 193.98 213.04 30.99 244.03 50.05 ЋЎ͵Бі
MSW-Charity 83 77.26 15.50 92.76 101.40 15.50 116.90 24.14 ЋЏ͵Љі
Tires 39 184.48 184.48 244.03 - 244.03 59.55 ЌЋ͵Ќі
Asbestos 1 411.02 411.02 449.89 - 449.89 38.87 В͵Ўі
Contaminated Soils 0 218.52 218.52 492.93 - 492.93 274.41 ЊЋЎ͵Џі
Yard Waste 1,063 51.19 - 51.19 253.52 - 253.52 202.33 ЌВЎ͵Ћі
Metals and White Goods 439 78.40 78.40 117.40 - 117.40 39.00 ЍВ͵Аі
Environmental fee 968 25.82 25.82 39.41 - 39.41 13.59 ЎЋ͵Џі
Blue Mountain 1,128 225.90 30.99 256.89 291.91 30.99 322.90 66.01 ЋЎ͵Аі
57,665
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STORMWATER
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Overall
Total Increase: $261,700
Budget
Increase
Personnel Costs 6.8% increase Includes
Expected
additional Utility Worker per State Mandates for
NPDES permit requirements.
8.2%
Capital Transfers 9.1% increase
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STORMWATER UTILITY
2022/23 COSA2024/25 COSA
Equivalent ERU's$Change% Change
3,000 sq/ft w disc3,000 sq/ft w disc
Rate Revenue 2,672,234 3,272,790 600,55622.5%
Max ERU's 25 50 25
Equivalent ERU 13,165 14,329 1,1648.8%
Rates/year 202.98 228.40 25.4212.5%
Residential 7,129.00 204.06 229.59 25.5312.5%
25%Disc 57.00 132.64 149.23 16.5912.5%
35% Disc 35.00 153.05 172.19 19.1412.5%
Commercial 6,927.45 203.03 228.67 25.6412.6%
Fed Non Taxable 180.61 193.55 224.10 30.5515.8%
14,329.06
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Low Consumption - Lowest 20%2022-232024-25
Total Total
Base/TieredConsumptionBase/TieredConsumptionDifferenceDifference
Approx. 1,700 customerConsumptionMonthlyMonthly
RateChargesRateCharges$%
ChargesCharges
Electric382 29.17 25.20 54.37 34.41 23.42 57.83 3.466.4%
Water 141 40.86 3.55 44.41 40.86 3.55 44.41 -0.0%
Wastewater141 34.96 6.92 41.88 34.96 6.92 41.88 -0.0%
CSO141 13.92 2.17 16.09 13.92 2.17 16.09 -0.0%
Solid Waste CollectionsEOW 26.74 - 26.74 31.175 - 31.18 4.4416.6%
Yard Waste ContainerBi-Weekly 8.875 - 8.88 10.165 - 10.17 1.2914.5%
Medic I 12.37 - 12.37 12.37 - 12.37 -0.0%
204.74 213.93 9.184.5%
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Medium Consumption2022-232024-25
Total Total
Base/TieredConsumptionBase/TieredConsumptionDifferenceDifference
aprox 5,200 customerConsumptionMonthlyMonthly
RateChargesRateCharges$%
ChargesCharges
Electric1277 29.17 84.23 113.40 34.41 78.28 112.69 (0.71)-0.6%
Water 730 40.86 18.40 59.26 40.86 18.40 59.26 -0.0%
Wastewater730 34.96 35.84 70.80 34.96 35.84 70.80 -0.0%
CSO730 13.92 11.24 25.16 13.92 11.24 25.16 -0.0%
Solid Waste CollectionsWeekly 39.97 - 39.97 43.375 - 43.38 3.418.5%
Yard Waste ContainerBi-Weekly 8.875 - 8.88 10.165 - 10.17 1.2914.5%
Medic I 12.37 - 12.37 12.37 - 12.37 -0.0%
329.84 333.83 3.981.2%
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High Consumption - top 20%2022-232024-25
Total Total
Base/TieredConsumptionBase/TieredConsumptionDifferenceDifference
aprox 1800 customerConsumptionMonthly Monthly
RateChargesRateCharges$%
ChargesCharges
Electric2664 29.17 175.72 204.89 34.41 163.30 197.71 (7.17)-3.5%
Water 4420 40.86 296.67 337.53 40.86 296.67 337.53 -0.0%
Wastewater4420 34.96 217.02 251.98 34.96 217.02 251.98 -0.0%
CSO4420 13.92 68.07 81.99 13.92 68.07 81.99 -0.0%
Solid Waste CollectionsWeekly 39.97 - 39.97 43.375 - 43.38 3.418.5%
Yard Waste ContainerBi-Weekly 8.875 - 8.88 10.165 - 10.17 1.2914.5%
Medic I 12.37 - 12.37 12.37 - 12.37 -0.0%
937.60 935.12 (2.48)-0.3%
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35% Med - middle 65%2022-232024-25
Elec range 178/mo to Total Total
Base/TieredConsumptionBase/TieredConsumptionDifferenceDifference
3529/mo. Water range ConsumptionMonthlyMonthly
RateChargesRateCharges$%
144/mo to 1704/moChargesCharges
Electric845 18.95 36.23 55.18 22.35 33.68 56.03 0.851.5%
Water 875 26.56 14.72 41.28 26.56 14.72 41.28 -0.0%
Wastewater875 22.72 27.96 50.68 22.72 27.96 50.68 -0.0%
CSO875 8.89 8.66 17.55 8.89 8.66 17.55 -0.0%
Solid Waste CollectionsEOW 17.38 - 17.38 20.270 - 20.27 2.8916.6%
Yard Waste ContainerBi-Weekly 8.875 - 8.88 10.165 - 10.17 1.2914.5%
Medic I 12.37 - 12.37 12.37 - 12.37 -0.0%
203.31 208.34 5.032.5%
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25% Med - middle 75%2022-232024-25
Elec range 166/mo to Total Total
Base/TieredConsumptionBase/TieredConsumptionDifferenceDifference
2383/mo. Water range ConsumptionMonthlyMonthly
RateChargesRateCharges$%
165/mo to 3335/moChargesCharges
Electric1101 21.87 54.48 76.35 25.79 50.63 76.42 0.080.1%
Water 756 30.64 14.67 45.31 30.64 14.67 45.31 -0.0%
Wastewater756 26.22 27.86 54.08 26.22 27.86 54.08 -0.0%
CSO756 10.26 8.62 18.88 10.26 8.62 18.88 -0.0%
Solid Waste CollectionsEOW 20.05 - 20.05 23.390 - 23.39 3.3416.7%
Yard Waste ContainerBi-Weekly 8.875 - 8.88 10.165 - 10.17 1.2914.5%
Medic I 12.37 - 12.37 12.37 - 12.37 -0.0%
235.91 240.62 4.712.0%
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Staff is committed to ensuring utility rates remain affordable
to our community. This is particularly important as we
consider the effects of high inflation and current economic
trends. Though rate increases are projected in some utilities in
the coming year Staff have worked to ensure the impact is as
minimal as possible while balancing the needs of the utilities
including infrastructure and capacity.
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Forward a favorable recommendation for the Staff
Recommended 2024 -2025 Electric, Solid Waste and
Stormwater rates to City Council.
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QUESTIONS AND DISCUSSION
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