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Home My WebLink AboutCC Agenda Packet 12192023 December 19, 2023 Port Angeles City Council Meeting Page 1 December 19, 2023 City of Port Angeles Council Meeting Agenda This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City sta ff have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5th Street, Port Angeles, or remotely via telephone or video link. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Special Meeting at 5:30 p.m. – An executive session under RCW 42.30.110(1)(f) to receive and evaluate complaints or charges brought against a public officer or employee. Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions 1. Recognition of Outgoing Council member Charlie McCaughan C. Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an or derly and timely manner. Visit https://www.cityofpa.us/Live-Virtual-Meetings to learn how to participate during public comment and or watch the meeting live. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud. To provide pre-recorded messages to the City Council by phone, please call 360 -417-4504. Messages received will be made a part of the final record. Comments should be received by 2:00 p.m. Tuesday, December 19, 2023. Audio only: 1-844-992-4726 Access code: 2552 492 7107 Webinar password: aGEJcqH9h25 (24352749 from phones and video systems) Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it is your turn to speak. These codes are good for the Tuesday, December 19, 2023 meeting only. If you are joining in through the Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=me026a2bb02d87709101d6640c35fcb0d and wish to make a comment or public testimony, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak. Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment." During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Publi c Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reaso nable limits as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Publi c Comment period. Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 peop le are signed up to speak each speaker may be allocated two (2) minutes. Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference gi ven to those who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individua ls wishing to December 19, 2023 Port Angeles City Council Meeting Page 2 speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for addition al unsigned speakers. Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent co nnection to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12 D. Late Items To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. E. Consent Agenda | Approve 1. City Council Minutes of November 8, 2023 / Approve ................................................................................................... E-1 2. Expenditure Report: From November 25, 2023 and December, 8 2023 in the amount of $4,937,684.21 / Approve ...... E-5 3. Equipment Purchase: Stormwater and Wastewater Flow Monitoring / Award purchase contract no. MEC-2023-43 to Whitney Equipment Company of Woodinville, WA, to provide stormwater and wastewater flow monitoring equipment for a price of $45,052.99 including sales tax, and authorize the City Manager to execute the agreement and to make minor modifications to the contract as necessary. ............................................................................ E-27 4. Fish Screen Hydraulic System Repairs CON 2023-11 Final Acceptance / Accept the Fish Screen Hydraulic Repair project CON 2023-11 as complete, and authorize staff to proceed with project closeout, and release the retainage upon receipt of all required clearances. .................................................................................................................... E-28 5. Memorandum of Agreement with Olympic Medical Center for Community Paramedic Funding Support /Approve the attached Memorandum of Agreement for continuation of funding for the Port Angeles Fire Department Community Paramedic program and authorize the City Manager to sign the MOA and make minor modifications if necessary . ... E-29 6. Amendment of the City Council Rules of Procedure / Adopt the resolution adding a new section to the Port Angeles City Council Rules of Procedure establishing a process for the removal of Board and Commission members. ......................................................................................................................................................................................... E-36 7. IT Grant Acceptance / 1) Approve the acceptance of grant funds, 2) authorize the City Manager or designee to sign all necessary documents, and 3) to make any minor modifications, as necessary. ............................................................... E-40 F. Public Hearings | 6:30 p.m. or Soon Thereafter .................................................................................................. None G. Ordinances Not Requiring Council Public Hearings ....................................................................................... None H. Resolutions Not Requiring Council Public Hearings ....................................................................................... None I. Other Considerations 1. Clallam County Board of Health - Paramedicine Grant Acceptance / Approve and Authorize ....................................... I-1 2. City Tribe Inter Local Agreement Ennis Creek / Approve and Authorize ....................................................................... I-20 3. City Council Board, Committee, Commission Seats / Discussion .................................................................................. I-25 4. Washington State Transportation Improvement Board Grant Acceptance: Marine Drive Overlay – Tumwater Truck Route to Hill Street Project (TR021) /Approve and Authorize ............................................................ I-34 J. Contracts & Purchasing ............................................................................................................................................... None K. Council Reports L. Information City Manager Reports: 1. Mutsu City Junior Ambassador Program / Dignitary Sections Highlighted .................................................................... L-1 2. Building Permit Report .................................................................................................................................................... L-2 3. Public Works & Utilities Grants and Loans Report ........................................................................................................ L-3 4. December 19, 2023 Port Angeles City Council Meeting Page 3 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. 5. Past Due Utility Report .................................................................................................................................................... L-16 6. Third Quarter Budget Status Report ................................................................................................................................ L-17 M. Second Public Comment Follow the instructions from the first public comment period. Adjournment PROCLAM.A''TION In Recognition of the Public Service of Charlie McCaughan wHEREAS,the City of Port Angeles recognizes Charlie McCaughan for his outstanding public service as a Port Angeles City Council member, elected by the people, serving from January 2020 Lo December 2023. WHEREAS,the Council, as a whole, has realized many accomplishments over the last 4 years, focusing on priority issues that matter most to the greatest amount of residents, setting the stage for the future of Port Angeles, creating policies that will ensure the health and sustainability of the City, both environmentally, economically and holistically. wHBREAS,during his term on Council, Charlie McCaughan has been part of several projects and despite the difficulties that arose from the pandemic, Council was able to accomplish numerous goals. Including passing a resolution providing utility support, authorizing American Rescue Plan Act fund support for YMCA, Center for Inclusive Entrepreneurship, Habitat for Humanity, Shore Aquatic Center, Port Angeles Food Bank, Peninsula Housing Authority, Olympic Peninsula Boys & Girls Club, Peninsula Behavioral Health, Field Arts and Events Hall, and Black Ball Ferry, and supported community needs by waiving Parking and Business Improvanent Area fees and developing regulatory relief to those impacted by the pandemic. wrrEREAS,Charlie's service extended beyond the regular meetings. Which included his significant role as Vice Chair of the Solid Waste Advisory Committee, Treasurer on the Peninsula Area Public Access Board, member of the City Wellness Committee and a member of the Shore Aquatic Center Board where he facilitated the completion of a multi-million dollar pool restoration benefitting the Port Angeles Community. wHEREAS,Charlie has become a devoted volunteer for the Port Angeles Senior and Community Center. He has volunteered as a rcgular driver of the Senior Center bus for out-of-town activities and has even dealt with the bus break down! Charlie also spends his Thursday afternoons as a bingo caller for the weekly bingo group. He is an excellent driver, very attentive to the seniors' needs and is appreciated by all members. wHEREAS,Charlie's consistent kindness and positivity has been not only admirable but contagious. His compassion and dedication towards the City of Port Angeles and constituents has been apparent to all. He makes sure to create a wafin and welcoming atmosphere for everyone. NOW, THEREFORE, I, Kate Dexter, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT ANGBLES, and Nathan West, City Manager, ON BEHALF OF THE CITY STAFF do hereby sincerely thank Charlie McCaughan for his commitment, service, and dedication to our City. We wish you the very best in all your future endeavors.lb Kate Dexter, Mayor December 19,2023 Nathan A. West, City Manager City Council Meeting December 19, 2023 PUBLIC COMMENT SIGN-UP SHEET Are you a City of Port Angeles Print Name Clearly resident or ' business owner. Topic Yes or No LUv) yL S Yes' or No O\ a Q- S 0� LA,+I d h It wl I4c) 6,�c, Oe or No STq S r0 Yes or Now r Yes or No �0 Z- L ? 1 C C j Oyesor No J Yes or No Yes or No �� ►ate Yes or No \ G� \4o,,,, 5� rY or No }� S Page 1 City Council Meeting December 19, 2023 PUBLIC COMMENT SIGN-UP SHEET Print Name Clearly Are you a City of Port Angeles resident or business owner? Yes or No Topic Yes or No Les1ie -�©rsbe-r Yes or(92S l R L�c, n GY or No Yes orLAL (� �\ Is or No or No Des �- '7 04A, OA Kt J50Y 0 or No J b { 11anV111r tv es or No C, Oyes or No s Page 2 City Council Meeting December 19, 2023 PUBLIC COMMENT SIGN-UP SHEET Print Name Clearly Are you a City of Port Angeles resident or business owner? Yes or No Topic �n c No Lye':2() Yes or a Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Page 3 City Council Meeting December 19, 2023 PUBLIC COMMENT SIGN-UP SHEET Are you a City of Port Angeles Print Name Clearly resident or ' business owner. Topic Yes or No LUv) yL S Yes' or No O\ a Q- S 0� LA,+I d h It wl I4c) 6,�c, Oe or No STq S r0 Yes or Now r Yes or No �0 Z- L ? 1 C C j Oyesor No J Yes or No Yes or No �� ►ate Yes or No \ G� \4o,,,, 5� rY or No }� S Page 1 City Council Meeting December 19, 2023 PUBLIC COMMENT SIGN-UP SHEET Print Name Clearly Are you a City of Port Angeles resident or business owner? Yes or No Topic Yes or No Les1ie -�©rsbe-r Yes or(92S l R L�c, n GY or No Yes orLAL (� �\ Is or No or No Des �- '7 04A, OA Kt J50Y 0 or No J b { 11anV111r tv es or No C, Oyes or No s Page 2 City Council Meeting December 19, 2023 PUBLIC COMMENT SIGN-UP SHEET Print Name Clearly Are you a City of Port Angeles resident or business owner? Yes or No Topic �n c No Lye':2() Yes or a Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Page 3 To: Po{Alggles Council membe-rs, Mayor, CityManagerFrom: Gayle Brauner, resident of port Ans'eles" Re: Executive meeting.ofthe Council: Nei resolution 13.1 for City Council Rules of procedure S.r?*rJ.11s15llt%$*u,rlinary actions for membd;7;h"fi i,fnriia', 6iliit;;.;;;iia;;missions. On the agenda lonight is a resolution before the City Council to add procedures to remove volunteermembers from Boards, commissions and committ6es (BCCs). I - - ft }.nk youjor colsidering the information provided in Roberts Rules of Order (RRO) Chapter XXy^{&ypy determine yhiCh procedures should be included in the Citv Co""cil Rules of iioteaure(CCRP) Resolqtion 13.1: RRO Section 61 - Discipline of memb.rc uira S"ests. Secti on 62- Removalfrom office and other remedies of dereliction of duty in office or -ir.o"Euct. Section 63 -Investigation and Trial. Yhen adding. resolutions to the CCRP, a precedent rs sef which will affect members, their standing inthe community, their desire to serue in oiher posiho_ns, and their abifrty to paitrctp"ii iiino"pressure orfear - thus the needfor a thorough resoluion. (Please see iecoid pagA) 2 1. When you are transcribing the ure to remove members,please include in the resolution 3.City Staffmember who has indicated a accused members, such as , etc., then that Staff limited recourse for the vote with integrity and responsibilities or abide by members they are not a'good fit'for WiIl Council and City_management please also consider adding thefollouing to the Aty Council Rules of Procedure (CCRP) ? 4 5. and prejudice, or political expediency, etc., then a member maybe targeted wrongfully. Then, currently the only recoursefor the member is to file a lausuit. (as per Jurassic Parliament experts). 6.Likewise, if members and chairs constantly and deliberately violate the rules, procedures and their obligations, and the chair or the majority of members will not prevent or stop this behavior, my understanding is, the only recourse fs to file a lausuit.Is there a method for members to alert the Council when egregious behavior and unfair decisions are happening within the BCCs? Is the Council able to stop these violations? Perhaps the resolution of CCRP can include a section on 'whistle blowers' - alerting Council to Board violations involving actions and behavior ? indicate that are considered is such a BCC members, who disclose informatton to the Council and City management, need protection. Roberts Rules of Order stresses the democratic process to make decisions. However, if a BCC becomes_populated with members who do not hbnor the rights of other members, who produce actions that may be prejudicial or_biased, block relevant free speech and participation o-f minority members, and violate the adopted rules of procedures and decbrum, then a crisis occurs, and the purposg and proceedings of a BCC may be compromised and corrupted. Please consider this possibility when adding important resolutions. May_I also reference the following information to encourage a more thorough embodiment to the new Resolution 13.1? From Robert's Rules of Order, Chapter XX - Discinlinary Procedures 91.1.. ...an organization o-r assembly has the. ultimat-e right to make and enforce its own rules, and to require that its members refrain from conduct injurious to the organization or its purposes. 61.2 - Punishments (are)...censure, fine (if authorized by By-laws), suspension, or expulsion...The extremepenalty...is expulsion. 6!,a.- (expulsion) be regardedl: u drastic step...bestinterests-of the organization first to make every effort toobtain a satisfactory solution of the matter qui-etly and informally. 61.8; 61.9; 61.10; 61.11; 6l:14;61:15; 6L:t6 -LT 62.1 (also see-Duties,,RRO -47) presiding officer ...neglect those duties, abuse their authority, or engage inother misconduct... also covers removal from office...- Remedies for Abuse of Authority by the Chair in a meeting 62.2 Making and enforcing points of order and appeals (see footnote +3) 62.3 - (a) also see RRO #42 b) and especially (c) 62.4 point of order; 62.5 point of-order; 62.6Appeal; 62.7 - enable the majority to ensure enforcemen t; 62.8 -chair ignores point of order, members vote; 62.9thair ignores appeal... u.i6*biv *uv.-ptov *.".rr..temporarilyto,replace the chair...62.L1-L2 - 13 -14-15.-penalti& to remove a cfiaiipeim'a;Zr,tr;temporarily. Also, see footnotes #4,S. 62.L6 - Chair - removal from office. Footnotes #6 &7. 63.3 - Investigation and Trial. Full text is applicable. 63.5 - A member or officer has the rightthat allegations against her/his good name shall not be made :I:_"!l bv charses.brought on reasonabl.e g1qund.... The r'ight to dil p;;;;i tiiui ir, t;il];i;r*ed of thecharge and given time to prepare her/his defense, to appear and defend herihimself, and to U. fuirty ir.it.a. 63.7 - Most ordinary ggcieqi.es should never have to hold a formal trial, and their bylaws need not beencumbered with clauses on discipline. For the protection bot of ttr" r*ilry;Jtd;;til;i;ffi;6-however, the basic steps which, in any organizafio", -ut " "p tfr" .|"*i"t. ,;'f fuiiair"ipii;;t p;;i"rr.. shouldbe understood.... To: Port Angeles Council members, Mayor, City Manager From: Gayle Brauner, resident of Port Angeles Re: Executive meeting of the Council: New resolution 13.1 for City Council Rules of Procedure (CCRP) regarding disciplinary actions for members/chairs of Boards, Committees, and Commissions. Date: Dec. 19, 2023 On the agenda tonight is a resolution before the City Council to add procedures to remove volunteer members from Boards, Commissions and Committees (BCCs). Thank you for considering the information provided in Roberts Rules of Order (RRO) Chapter XX while you determine which procedures should be included in the City Council Rules of Procedure (CCRP) Resolution 13.1: RRO Section 61 — Discipline of members and guests. Section 62 — Removal from office and other remedies of dereliction of duty in office or misconduct. Section 63 — Investigation and Trial. When adding resolutions to the CCRP, a precedent is set which will affect members, their standing in the community, their desire to serve in other positions, and their ability to participate without pressure or fear - thus the need for a thorough resolution. (Please see second page) 1. When you are transcribing the procedure to remove members, please include in the resolution a section which a lies to the chairs officers see RRO 62). Please indicate that all members are considered equal. The Chair is such a member. 2. If a current Council person has been a member of a BCC, especially on the same one as an accused member, and the Council person has conflict with and a critic of an accused member, then that Council person must be recused from all related meetings and decision -making related to a case. 3. Any City Staff member who has indicated a negative attitude toward accused members such as telling members they are not a `good fit' for a BCC, and should resign, etc., then that Staff MPrnk,.r mI -A.2--i_ _ , .. Will Council and City management please also consider adding the following to the City Council Rules of Procedure (CCRP) ? 4. BCC chairs should not make motions, according to Jurassic Parliament UP) experts. In the JP hook, Masterin Council Meetings — - , please see participation guides for any Chair and members on P. 78 and pp.t"...always better for other members to propose motions, because of the human tendency to show undue deference to the leader of the group ."..."and to give undue weight or influence to the chair." The Chair is not the boss, but an impartial facilitator to help the group make up its mind and to empower the members. This may take time, patience, and more knowledge. The position of chair holds power, thus some people may misuse the authority of the position. Members may abdicate their responsibility to be ethical, independent thinkers and actors, deferring to a dominating Chair. 5. There needs to hP enPrifio fn, P.,,,. —I .,na nZ4- uaa Vt.�i 1L.0.111 a VUL uestiona le actions within BCCs when the m4gority votes to expel a member. Mo litorinz of the BCCs m4y work to ensure equal participation, fairness and safe and a functional business - oriented meeting. When group members decide to remove another member, there is limited recourse for the member if the majority of members won't conduct themselves and vote with integrity and principled consciousness. If a majority will not uphold their duties and responsibilities or abide by the adopted rules and procedures, but instead act with retaliation, prejudice, or political expediency, etc., then a member may be targeted wrongfully. Then, currently the only recourse for the member is tofile a lawsuit. (as per Jurassic Parliament experts). 6.Likewise, if members and chairs constantly and deliberately violate the rules, procedures and their obligations, and the chair or the majority of members will not prevent or stop this behavior, my understanding is, the only recourse is to f le a lawsuit. Is there a method for members to alert the Cnimeii when Po--Po;r,,,e ;toP these violations? Perhaps the BCC members, who disclose information to the Council and City management, need protection. Roberts Rules of Order stresses the democratic process to make decisions. However, if a BCC becomes populated with members who do not honor the rights of other members, who produce actions that may be prejudicial or biased, block relevant free speech and participation of minority members, and violate the adopted rules of procedures and decorum, then a crisis occurs, and the purpose and proceedings of a BCC maybe compromised and corrupted. Please consider this possibility when adding important resolutions. May I also reference the following information to encourage a more thorough embodiment to the new Resolution 13.1? From Robert's Rules of Order, Chapter XX — Disciplinary Procedures Section 61—Discipline of members and guests. (All information is pertinent. All Mectations_must apply to every member, without partiality, without exception — my comment) 6 1. 1 -...an organization or assembly has the ultimate right to make and enforce its own rules, and to require that its members refrain from conduct injurious to the organization or its purposes. 61.2 — Punishments (are)... censure, fine (if authorized by By-laws), suspension, or expulsion... The extreme penalty ...is expulsion. 61.4 — (expulsion) be regarded as a drastic step ... best interests of the organization first to make every effort to obtain a satisfactory solution of the matter quietly and informally. 61.8; 61.9; 61.10; 61.11; 61:14; 61:15; 61:16 -17 Section 62 — Removal from office and other remedies for dereliction of duty in office or misconduct. 62.1 (also see Duties, RRO -47) presiding officer ...neglect those duties, abuse their authority, or engage in other misconduct... also covers removal from office... Remedies for Abuse of Authority by the Chair in a meeting 62.2 Making and enforcing points of order and appeals (see footnote #3) 62.3 — (a) also see RRO #42 (b) and especially (c) 62.4 point of order; 62.5 point of order; 62.6 Appeal; 62.7 — enable the majority to ensure enforcement; 62.8 chair ignores point of order, members vote; 62.9 chair ignores appeal... assembly may employ measures temporarily to replace the chair ... 62.11-12 — 13-14-15. penalties to remove a Chair permanently or temporarily. Also, see footnotes #4,5. 62.16 — Chair — removal from office. Footnotes #6 & 7. 63.3 — Investization and Trial. Full text is applicable. 63.5 — A member or officer has the right that allegations against her/his good name shall not be made except by charges brought on reasonable ground.... The right to due process, that is, to be informed of the charge and given time to prepare her/his defense, to appear and defend her/himself, and to be fairly treated. 63.7 — Most ordinary societies should never have to hold a formal trial, and their bylaws need not be encumbered with clauses on discipline. For the protection both of the society and its members and officers, however, the basic steps which, in any organization, make up the elements of fair disciplinary processes should be understood.... CITY OF PORT ANGELES CITY COUNCIL Wednesday, November 8, 2023 This meeting was conducted as a hybrid meeting. CALL TO ORDER SPECIAL MEETING Mayor Dexter called the special meeting of the Port Angeles City Council to order at 4:45 p.m. Members Present: Mayor Dexter, Deputy Mayor Meyer, Council Members Carr, McCaughan, Miller, and Schromen- Wawrin (attending virtually) and Suggs (arrived at 5:04 p.m.). Members Absent: None. Staff Present: City Manager West, Assistant City Manager Goings, Assistant City Attorney Cowgill, Clerk Martinez- Bailey. EXECUTIVE SESSION Based on input from Assistant City Attorney Chris Cowgill, Mayor Dexter announced the need for an Executive Session under RCW 42.30.110(1)(i) to discuss potential litigation with legal counsel until 5:01 p.m. The City Council moved to the Jack Pittis Conference Room for a virtual Executive Session. The meeting convened at 4:45 p.m. At 4:58 p.m. Council moved back to the City Council Chambers to continue their special meeting in open session. SPECIAL MEETING - Fire Chief Derrell Sharp presented a City of Port Angeles Wildfire: Risk, Preparation, and Mitigation Presentation and spoke about local fire risks. Chief Sharp provided various examples of fire preparation including Code Enforcement and the use of a Comprehensive Emergency Management Plan and provided ways residents could mitigate fire emergencies. ADJOURNMENT Mayor Dexter adjourned the Special Meeting at 5:41 p.m. CALL TO ORDER-REGULAR MEETING Mayor Dexter called the regular meeting of the Port An geles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Meyer, Council Members Carr, McCaughan, Miller, and Schromen- Wawrin (attending virtually) and Suggs. Members Absent: None Staff Present: City Manager West, Assistant City Manager Goings, Assistant City Attorney Cowgill, Clerk Martinez- Bailey, C. Delikat, K. Hatton, S. Carrizosa, D. Sharp, and M. Healy. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. PUBLIC COMMENT Dan Anderson, spoke about short-term rentals and how his operations bring money to the local community. Susie Blake, city resident, spoke about the need to provide financial support to code enforcement. Bob Nichols, spoke on stormwater issues created during heavy rains in downtown business. December 19, 2023 E- 1 PORT ANGELES CITY COUNCIL MEETING – November 8, 2023 Page 2 of 4 Holden Flemming, city resident, spoke about the concrete seal located at Francis Street Park that was damaged by vandalism and asked that the City find a way to replace and or relocate new seal. Donna Hope, city resident, spoke in favor of short -term rentals. Stanely Hope, city resident spoke in favor of short-term rentals. James Taylor, city resident, spoke about infill, cancelled Planning Commission meetings, and optimal locations for housing. Steven Pelayo, city resident, spoke about short-term rentals as they relate to lodging tax opportunities. CONSENT AGENDA At the request of Councilmember McCaughan, and after hearing no opposition, Mayor Dexter added J-1 PAWTP Pump Bypass at EDS, CON-2023-23, Award Construction Contract to the Consent Agenda. It was moved by Suggs and seconded by Meyer to approve the Consent Agenda to include: 1. City Council Minutes of October 3, 2024 / Approve 2. Expenditure Report: From October 7, 2023 to October 27, 2023 in the amount of $5,077,498.53 / Approve 3. Washington Emergency Management Division and FEMA Cybersecurity Grant / Approve and authorize the City Manager to accept the grant and sign all necessary grant documents and make minor modifications as necessary. 4. General Agreement Between the National Park Service and the City of Port Angeles / Approve the General Agreement Between the United States Department of Interior National Park Service and the Port Angeles Police Department and authorize the City Manager and the Chief of Police to sign the agreement with the National Park Service and make minor modifications as necessary. 5. Declaration Informing the Court on Trust Land Transfer Application / Direct the City Manager to submit a declaration in support of Plaintiffs' motion for sanctions in Earth Law Center et al. v. Dept. of Natural Resources et al., informing the court of the City's Trust Land Transfer application and requesting that the court order a pause on all logging activity at the Power Plant timber sale site until the court has the opportunity to consider the merits of the case. 6. REdisCOVERY/WASPC Grant Renewal Award Acceptance and Contract / Approve and authorize the City Manager to accept the WASPC grant award of $938,243.16, sign a contract with WASPC to expend the awarded funds and sign a professional services agreement with OPCC for the 2023-2024 period and authorize the City Manager to make minor modifications to both agreements as necessary. 7. ITEM MOVED TO CONSENT J-1- PAWTP Pump Bypass at EDS, CON-2023-23, Award Construction Contract / Award a contract to N & N Construction for the CON-2023-23 PAWTP Pump Bypass at EDS, in the amount of $313,924.00 including applicable taxes and authorize the City Manager to sign a construction contract for this project and to make minor modifications if necessary. Motion carried 7-0. PUBLIC HEARINGS 1. Property Tax Levy Finance Director Sarina Carrizosa presented the agenda item, stating it was before Council as a first reading of the ordinance, said the matter was an important piece to the budget process, and stated in accordance with State law the City of Port Angeles is required to levy property taxes before November 30. She said the after the presentation on property taxes, there would be an opportunity for the public to comment on the proposed 1.0% increase to the levy during the public hearing. At 6:46 p.m. the Mayor opened the public hearing. James Taylor, city resident, spoke about property tax costs. December 19, 2023 E- 2 PORT ANGELES CITY COUNCIL MEETING – November 8, 2023 Page 3 of 4 After verifying there were no other members of the public wishing to provide public testimony in the room or from virtual attendance. Mayor Dexter conducted a first reading of the ordinance by title, entitled, ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington, levying regular ad valorem property taxes for collection in the fiscal year 2024, and directing the City Clerk to certify said amount to the Board of Clallam County Commissioners. The Mayor continued the matter to the November 21 meeting. City Manager West asked if the Council would wish to have a November 14 budget work session, hearing consensus , Council would not hold a second budget work session. The Mayor recessed the meeting for a break at 6:52 p.m. The meeting reconvened at 6:58 p.m. ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. Ordinance Adopting New Permit, Fire and Cemetery Fees, Updating the Fee Schedule, Creating Reporting Requirements and Revising Section 1.25.010 of the Port Angeles Municipal Code Assistant City Manager Goings presented the agenda item that addressed the development of infill, multi-household, and affordable housing are critical issues for the City of Port Angeles, adding that fees for development services have not been adjusted since 2008. Assistant Manager Going provided staff recommendation, stating the approval of an updated fee schedule would better respond to growing costs of services for development related activity and a fee waiver for various infill, multihousehold, and affordable housing types. Assistant Manager Goings stated the proposal also adjusted Cemetery and Fire Department fees, created reporting requirements, and revised Section 1.25.010 of the Port Angeles Municipal Code. Assistant City Manager Goings provided information on the two options before Council for their consideration. Council discussion followed. It was moved by Carr and seconded by Suggs to: Adopt Ordinance Option 1 – All Fees Effective on 1/1/2024 and Exhibit A Option 1, Fee Schedule – All Fees Effective on 1/1/2024, together with Option B – Reporting Requirements, and to authorize the City Manager to make any minor modifications as needed. Motion carried 5-2 with Meyer and McCaughan opposed. OTHER CONSIDERATIONS 1. Legislative Priorities Mayor Dexter recognized the matter was on the agenda and stated the topic would return for Council discussion as an agenda item on the November 21 meeting. The Mayor moved on to the next agenda item. 2. Clallam Transit System Board Appointment Mayor Dexter introduced the agenda item, turned the meeting over to Clerk Bailey Martinez who provided background, stating Clallam Transit System asked that the City’s list of appointments be adjusted to match their bylaws which require two appointed members of Council and one appointed alternate. Mayor Dexter stated she resigned as an appointed alternate. Staff communicated they would share this news leaving member Carr as the single alternate appointed to the Board. CITY COUNCIL REPORTS Council member Carr provided an update on Lodging Tax Advisory meeting. Council member Schromen-Wawrin spoke about public comment regarding short-term rentals and zoning, code enforcement, prioritization of sewage issues happening downtown, and short-term rental policies. Council member McCaughan spoke about preliminary election night results. December 19, 2023 E- 3 PORT ANGELES CITY COUNCIL MEETING – November 8, 2023 Page 4 of 4 Deputy Mayor Meyer spoke about the Winter Ice Village and Clallam Transit System’s Zero Fare Pilot Program. Council member Miller spoke about the upcoming discussions scheduled for the Homelessness Task Force. Council member Suggs spoke about attendance at meetings related to the protection of the Elwha Watershed. No other reports were given. INFORMATION Manager West spoke to the Council motion that requested a joint meeting with between the Board of Clallam County Commissioners, the Department of Natural Resources Board of Natural Resources, and Lower Elwha S’Klallam Tribal Council. He stated the City had heard back a representative of the County Commissioners had responded and shared they offered two preferred options, either a joint meeting with the Commissioners only, or the originally identified group and to include junior taxing districts. SECOND PUBLIC COMMENT Steve Pelayo, city resident, spoke to a code enforcement issue, asked Council to consider reviewing the 2017 code, in particular, sections that relate to short-term rentals. Rita Houston, city resident, in a pre-recorded message, spoke in favor of short-term rentals. Larry Hines, city resident, in a pre-recorded message, spoke about short-term rentals. Rick Parker, city resident, in a pre-recorded message, spoke in favor of short-term rentals. Ashlan Emiliani, city resident, business owner and short-term rental owner, in a pre-recorded message, spoke about tourism as it relates to short-term rentals. ADJOURNMENT Mayor Dexter adjourned the meeting at 737 p.m. _____________________________________ _______________________________ Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk December 19, 2023 E- 4 Ai Q, PQ W A S H I N G T 0 N. U.S. December 19, 2023 FINANCE DEPARTMENT We, the undersigned City Officials of the City of Port Angeles, do hereby certify that the merchandise and/or services herein specified have been received and that these claims are approved for payment in the amount of $4,937,684.21 this 19th day of December 2023. M or City Manager "Where the mountains meet the sea" 360 .457. 0411 IMancefPcityolpa.us I www.cltyofpo.us 321 E. Sth Streel, Port Angeles, WA 98362 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount A/R MISCELLANEOUS REFUNDS OVERPMT OF FINAL LS PMT 001-0000-213.10-90 709.14 WA STATE PATROL NOVEMBER 2023 FINGERPRINT 001-0000-229.50-00 119.25 WASHINGTON (DOL), STATE OF NOVEMBER 2023 CPLS 001-0000-229.60-00 435.00 Division Total:$1,263.39 Department Total:$1,263.39 MISC TRAVEL K DEXTER-NATL LEAGUE OF C 001-1160-511.43-10 1,549.71 Mayor & Council Division Total:$1,549.71 Legislative Department Total:$1,549.71 AMAZON CAPITAL SERVICES SUPPLIES 001-1210-513.31-01 74.95 DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-1210-513.42-10 56.52 MISC PROFESSIONAL SERVICE 001-1210-513.42-10 59.18 MISC PROFESSIONAL SERVICE 001-1210-513.42-10 63.47 City Manager Division Total:$254.12 CLALLAM CNTY AUDITOR MISC PROFESSIONAL SERVICE 001-1230-514.41-50 39,959.41 GRANICUS MISC PROFESSIONAL SERVICE 001-1230-514.41-50 9,380.99 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 74.43 COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 79.00 City Clerk Division Total:$49,493.83 City Manager Department Total:$49,747.95 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 68.77 Accounting Division Total:$68.77 DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,691.55 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,787.70 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,376.96 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,932.39 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-2025-514.31-01 224.13 PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPP 001-2025-514.31-01 823.53 OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 25.95 PAYMENTUS GROUP INC TRANSACTION FEES 001-2025-514.41-50 711.99 TRANSACTION FEES 001-2025-514.41-50 14,399.26 Customer Service Division Total:$26,973.46 OLYMPIC STATIONERS INC PAPER (OFFICE,PRINT SHOP) 001-2070-518.31-01 3,296.64 Reprographics Division Total:$3,296.64 Finance Department Total:$30,338.87 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-4050-558.31-60 17.66 Page 1 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 5 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount SHI INTERNATIONAL CORP DATA PROC SERV &SOFTWARE 001-4050-558.48-02 425.77 WABO (WA ASSN BLDG OFFICIALS) MEMBERSHIPS 001-4050-558.49-01 105.00 Building Division Total:$548.43 CASCADIA CONSULTING GROUP, INC. MISC PROFESSIONAL SERVICE 001-4060-558.41-50 8,229.25 RADIO PACIFIC INC (KONP) COMMUNICATIONS/MEDIA SERV 001-4060-558.42-10 266.00 Planning Division Total:$8,495.25 AMAZON CAPITAL SERVICES SUPPLIES 001-4071-558.31-01 22.54 Economic Development Division Total:$22.54 Community Development Department Total:$9,066.22 LEXISNEXIS LIBRARY SERVICES(EXCL 908 001-5010-521.49-01 54.40 MISC TRAVEL B SMITH-WASPC CONF 001-5010-521.43-10 103.50 C RIFE-WASPC CONF/NTOA TR 001-5010-521.43-10 6.25 J VIADA-WASPC CONF 001-5010-521.43-10 542.35 PORT ANGELES WATERFRONT CENTER OPLEAA MTG-MCGRAW RM 001-5010-521.43-10 257.50 WA ASSN OF SHERIFFS & POLICE MEMBERSHIPS 001-5010-521.49-01 75.00 Police Administration Division Total:$1,039.00 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5021-521.42-10 27.40 MISC TRAVEL E SMITH-KCIRT INVESTIGATI 001-5021-521.43-10 73.75 T DROPP-KCIRT INVESTIGATI 001-5021-521.43-10 59.00 SOUND UNIFORM SOLUTIONS/BRATWEAR CLOTHING & APPAREL 001-5021-521.31-11 493.41 THOMSON REUTERS-WEST SECURITY,FIRE,SAFETY SERV 001-5021-521.49-01 190.22 Investigation Division Total:$843.78 DUNGENESS RANCH PET RESORT MISCELLANEOUS SERVICES 001-5022-521.49-80 247.50 MISCELLANEOUS SERVICES 001-5022-521.49-80 180.00 MISCELLANEOUS SERVICES 001-5022-521.49-80 540.00 MISCELLANEOUS SERVICES 001-5022-521.49-80 697.50 MISCELLANEOUS SERVICES 001-5022-521.49-80 315.00 MISCELLANEOUS SERVICES 001-5022-521.49-80 135.00 MISCELLANEOUS SERVICES 001-5022-521.49-80 135.00 HEWLETT-PACKARD COMPANY ROAD/HWY EQUIP EARTH,GRD 001-5022-521.45-21 790.85 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 45.86 SHIPPING AND HANDLING 001-5022-521.42-10 15.48 MISC EMPLOYEE EXPENSE REIMBURSE TUITION K COOPE 001-5022-521.43-10 2,831.25 Page 2 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 6 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount REIMBURSEMENT REIMBURSEMENT SIGN LANGUA 001-5022-521.43-10 365.00 PORT ANGELES POLICE DEPARTMENT ZIPLOC BAGS-EVIDENCE 001-5022-521.31-01 15.24 REINHOLD, BEVERLY SECURITY,FIRE,SAFETY SERV 001-5022-521.41-50 250.00 VOIANCE LANGUAGE SERVICES, LLC MISC PROFESSIONAL SERVICE 001-5022-521.42-10 12.50 Patrol Division Total:$6,576.18 MISC EMPLOYEE EXPENSE REIMBURSEMENT REIMBURSE UNIFORM PANTS 001-5029-521.31-11 89.05 MISC TRAVEL E MURRAY-BODY WORN CAMERA 001-5029-521.43-10 18.50 K BUTLER-BODY WORN CAMERA 001-5029-521.43-10 18.50 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-5029-521.31-01 610.37 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 001-5029-521.48-10 78.65 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 118.62 WAPRO MEMBERSHIPS 001-5029-521.49-01 25.00 MEMBERSHIPS 001-5029-521.49-01 25.00 Records Division Total:$983.69 Police Department Total:$9,442.65 GLOBALSTAR USA 11-16 A/C AC00153767 001-6010-522.42-10 104.51 Fire Administration Division Total:$104.51 CLALLAM CNTY FIRE DISTRICT 3 EQUIP MAINT & REPAIR SERV 001-6020-522.45-21 489.60 EQUIP MAINT & REPAIR SERV 001-6020-522.45-21 391.68 EQUIP MAINT & REPAIR SERV 001-6020-522.45-21 437.92 CURTIS & SONS INC, L N HOSES, ALL KINDS 001-6020-522.35-01 728.18 SALE SURPLUS/OBSOLETE 001-6020-522.35-01 346.84 SIGNS, SIGN MATERIAL 001-6020-522.35-01 88.22 MISC EMPLOYEE EXPENSE REIMBURSEMENT MCKEEN MEAL REIMB TRAININ 001-6020-522.31-01 56.09 SANDERS MEAL - FIRE REHAB 001-6020-522.31-01 78.29 MISC TRAVEL M SANDERS-FIRE PREVENTION 001-6020-522.43-10 14.75 PORT ANGELES POWER EQUIPMENT SUPPLIES 001-6020-522.31-01 (39.10) SUPPLIES 001-6020-522.31-01 87.92 AUTO & TRUCK ACCESSORIES 001-6020-522.35-01 284.02 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-6020-522.31-60 1,162.63 COMPUTER HARDWARE&PERIPHE 001-6020-522.31-60 2,874.77 THURMAN SUPPLY SUPPLIES 001-6020-522.31-01 24.57 Fire Suppression Division Total:$7,026.38 Page 3 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 7 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 001-6050-522.41-50 403.01 ANGELES MILLWORK & LUMBER BROOM,BRUSH,MOP MFG MACH 001-6050-522.31-01 17.67 FERRELLGAS INC PROPANE 001-6050-522.31-01 602.03 HI-TECH ELECTRONICS INC EQUIP MAINT & REPAIR SERV 001-6050-522.31-01 391.55 WALTER E NELSON CO SUPPLIES 001-6050-522.31-01 179.06 Facilities Maintenance Division Total:$1,593.32 Fire Department Total:$8,724.21 DELL MARKETING LP COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 4,370.12 MISC EMPLOYEE EXPENSE REIMBURSEMENT M. HEALY HOUSING REIMBURS 001-7010-532.41-50 2,897.72 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 174.08 COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 3,001.40 COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 174.83 COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 42.85 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 001-7010-532.31-01 134.80 Public Works Admin. Division Total:$10,795.80 Public Works & Utilities Department Total:$10,795.80 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-8012-555.31-01 380.19 Senior Center Division Total:$380.19 MATTHEWS BRONZE PA MARKERS, PLAQUES,SIGNS 001-8050-536.34-01 436.23 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-8050-536.41-15 325.00 Ocean View Cemetery Division Total:$761.23 AIRPORT GARDEN CENTER ROADSIDE,GRNDS,REC, PARK 001-8080-576.31-20 109.59 ROADSIDE,GRNDS,REC, PARK 001-8080-576.31-20 59.68 ANGELES CONCRETE PRODUCTS SUPPLIES 001-8080-576.31-20 61.04 SUPPLIES 001-8080-576.31-20 44.72 ANGELES MILLWORK & LUMBER ROOFING MATERIALS 001-8080-576.31-20 146.31 CENTRAL WELDING SUPPLY SUPPLIES 001-8080-576.45-30 34.27 GOODMAN SANITATION BUILDING, FABRICATED 001-8080-576.45-30 234.54 HAULAWAY STORAGE RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 201.92 SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 12.77 SUPPLIES 001-8080-576.31-20 25.33 SUPPLIES 001-8080-576.31-20 31.98 THURMAN SUPPLY EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 128.72 Parks Facilities Division Total:$1,090.87 Page 4 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 8 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount Parks & Recreation Department Total:$2,232.29 ADAMANT COMMERCIAL REFRIGERATION REFRIGERATION EQUIPMENT 001-8112-555.48-10 175.32 SUPPLIES 001-8112-555.48-10 54.40 REFRIGERATION EQUIPMENT 001-8112-555.48-10 358.50 SUPPLIES 001-8112-555.48-10 27.20 Senior Center Facilities Division Total:$615.42 HI-TECH ELECTRONICS INC EQUIP MAINT & REPAIR SERV 001-8131-518.48-10 163.20 THYSSENKRUPP ELEVATOR CORP BUILDING MAINT&REPAIR SER 001-8131-518.48-10 1,563.77 Central Svcs Facilities Division Total:$1,726.97 Facilities Maintenance Department Total:$2,342.39 General Fund Fund Total:$125,503.48 OLYMPIC PENINSULA VISITOR BUREAU MISC PROFESSIONAL SERVICE 101-1430-557.41-50 1,150.00 MISC PROFESSIONAL SERVICE 101-1430-557.41-50 1,875.00 MISC PROFESSIONAL SERVICE 101-1430-557.41-50 3,661.30 PORT ANGELES CHAMBER OF COMM MISC PROFESSIONAL SERVICE 101-1430-557.41-50 8,703.83 MISC PROFESSIONAL SERVICE 101-1430-557.41-50 7,853.94 Lodging Excise Tax Division Total:$23,244.07 Lodging Excise Tax Department Total:$23,244.07 Lodging Excise Tax Fund Total:$23,244.07 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 102-7230-542.41-50 151.50 ALPINE PRODUCTS, INC PW CONSTRUCTION & RELATED 102-7230-542.31-25 892.89 AMAZON CAPITAL SERVICES OFFICE SUPPLIES, GENERAL 102-7230-542.31-01 103.36 SUPPLIES 102-7230-542.31-01 15.60 EQUIP MAINT & REPAIR SERV 102-7230-542.31-01 94.61 ANGELES CONCRETE PRODUCTS BUILDER'S SUPPLIES 102-7230-542.31-20 652.97 ANGELES MILLWORK & LUMBER FASTENERS, FASTENING DEVS 102-7230-542.31-20 62.43 JANITORIAL SUPPLIES 102-7230-542.31-01 36.97 CED/CONSOLIDATED ELEC DIST MARKERS, PLAQUES,SIGNS 102-7230-542.31-20 261.12 DAVE'S HEATING & COOLING SVC EQUIPMENT MAINTENANCE,REC 102-7230-542.48-10 2,335.58 DR. PANZA LLC HEALTH RELATED SERVICES 102-7230-542.49-90 420.00 HEALTH RELATED SERVICES 102-7230-542.49-90 210.00 HARBOR FREIGHT TOOLS AUTO & TRUCK MAINT. ITEMS 102-7230-542.35-01 103.34 JJC RESOURCES, LLC ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 981.45 ORKIN EXTERMINATING COMPANY INC EXTERNAL LABOR SERVICES 102-7230-542.41-50 35.46 Page 5 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 9 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount PARAMETRIX INC CONSULTING SERVICES 102-7230-542.41-50 9,643.66 PLATT ELECTRIC SUPPLY INC MASS TRANS,ACCES& PARTS 102-7230-542.31-20 160.64 MASS TRANS,RAIL ACC& PRTS 102-7230-542.31-20 28.70 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 21.72 TRAFFIC SAFETY SUPPLY CO PLASTICS 102-7230-542.31-25 5,479.42 Street Division Total:$21,691.42 Public Works-Street Department Total:$21,691.42 Street Fund Total:$21,691.42 ESCHAT COMMUNICATIONS/MEDIA SERV 107-5160-528.49-01 767.76 JAMESTOWN NETWORKS DATA PROC SERV &SOFTWARE 107-5160-528.42-12 510.00 MCFALL, BARBARA MISC PROFESSIONAL SERVICE 107-5160-528.41-50 400.00 PUBLIC SAFETY TESTING INC HUMAN SERVICES 107-5160-528.41-50 7,277.60 QUALITY LOGO PRODUCTS OFFICE SUPPLY,INKS,LEADS 107-5160-528.31-61 1,436.97 RADIO PACIFIC INC (KONP) COMMUNICATIONS/MEDIA SERV 107-5160-528.41-15 266.00 REINHOLD, BEVERLY SECURITY,FIRE,SAFETY SERV 107-5160-528.41-50 250.00 TYLER TECHNOLOGIES, INC DATA PROC SERV &SOFTWARE 107-5160-528.48-10 1,349.12 VOIANCE LANGUAGE SERVICES, LLC MISC PROFESSIONAL SERVICE 107-5160-528.42-11 15.10 WAPRO MEMBERSHIPS 107-5160-528.49-01 25.00 Pencom Division Total:$12,297.55 Pencom Department Total:$12,297.55 Pencom Fund Total:$12,297.55 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 216-2437-591.41-50 350.00 2014 LTGO Bond-Solid Wast Division Total:$350.00 Debt Service Department Total:$350.00 2014 LTGO Bond-Solid Wast Fund Total:$350.00 HEWLETT-PACKARD COMPANY COMPUTER HARDWARE&PERIPHE 310-5950-594.65-10 1,693.59 SEAWESTERN INC HOSES, ALL KINDS 310-5950-594.65-10 2,993.96 Homeland Security Division Total:$4,687.55 Public Safety Projects Department Total:$4,687.55 COAST TO COAST TURF SUPPLIES 310-8985-594.65-10 56,143.15 PACIFIC SURVEYING & ENGINEERING SVC ENGINEERING SERVICES 310-8985-594.65-10 510.00 Misc Parks Projects Division Total:$56,653.15 Capital Proj-Parks & Rec Department Total:$56,653.15 Page 6 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 10 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount Capital Improvement Fund Total:$61,340.70 INTERWEST CONSTRUCTION, INC. PW CONSTRUCTION & RELATED 312-7930-595.65-10 617,257.63 PARAMETRIX INC CONSULTING SERVICES 312-7930-595.65-10 35,332.64 VANIR CONSTRUCTION MGMT, INC CONSULTING SERVICES 312-7930-595.65-10 8,591.81 GF-Street Projects Division Total:$661,182.08 Capital Projects-Pub Wks Department Total:$661,182.08 Transportation Benefit Fund Total:$661,182.08 A/R MISCELLANEOUS REFUNDS DIFF OF EST VS ACT 401-0000-213.10-90 3,832.68 ANIXTER ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 374.27 BORDER STATES INDUSTRIES INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 1,212.79 ELECTRICAL CABLES & WIRES 401-0000-141.41-00 2,161.14 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 1,218.49 ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 (19,418.33) ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 14,830.42 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 261.12 JENSEN PRECAST ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 8,225.28 MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 207.54 FINAL BILL REFUND 401-0000-122.10-99 212.71 OVERPAYMENT-1022 GEORGIAN 401-0000-122.10-99 41.47 OVERPAYMENT-1032 W 8TH ST 401-0000-122.10-99 544.62 OVERPAYMENT-1111 E 6TH ST 401-0000-122.10-99 49.61 OVERPAYMENT-115 S RACE D 401-0000-122.10-99 3.10 OVERPAYMENT-1308 FRONT #6 401-0000-122.10-99 0.03 OVERPAYMENT-1308 FRONT 24 401-0000-122.10-99 120.01 OVERPAYMENT-131 W 14TH ST 401-0000-122.10-99 51.60 OVERPAYMENT-1427 PENDLEY 401-0000-122.10-99 5.78 OVERPAYMENT-1429 W 12TH 401-0000-122.10-99 460.00 OVERPAYMENT-146 VALLEY CR 401-0000-122.10-99 123.42 OVERPAYMENT-1602 W 15TH 401-0000-122.10-99 1,512.47 OVERPAYMENT-1721 W 11TH 401-0000-122.10-99 0.83 OVERPAYMENT-2025 W 16TH 401-0000-122.10-99 65.12 OVERPAYMENT-215 MOTOR AVE 401-0000-122.10-99 40.37 OVERPAYMENT-226 ORCAS #2 401-0000-122.10-99 59.60 OVERPAYMENT-228 W 1ST A 401-0000-122.10-99 338.06 OVERPAYMENT-228 W 1ST B 401-0000-122.10-99 821.65 Page 7 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 11 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount MISC UTILITY DEPOSIT REFUNDS OVERPAYMENT-228 W 1ST C 401-0000-122.10-99 705.38 OVERPAYMENT-228 W 1ST D 401-0000-122.10-99 305.67 OVERPAYMENT-2328 E 6TH AV 401-0000-122.10-99 57.90 OVERPAYMENT-2615 PEACH A 401-0000-122.10-99 262.64 OVERPAYMENT-2660 S FRANCI 401-0000-122.10-99 33.18 OVERPAYMENT-3752 HILL CIR 401-0000-122.10-99 326.65 OVERPAYMENT-3900 TUMWATER 401-0000-122.10-99 238.62 OVERPAYMENT-4016 NEWEL 39 401-0000-122.10-99 424.02 OVERPAYMENT-501 W 11TH ST 401-0000-122.10-99 149.49 OVERPAYMENT-604 E 7TH #4 401-0000-122.10-99 66.41 OVERPAYMENT-617 LOPEZ AVE 401-0000-122.10-99 830.71 OVERPAYMENT-703 E 4TH ST 401-0000-122.10-99 177.07 OVERPAYMENT-709 S H ST 401-0000-122.10-99 13.79 OVERPAYMENT-723 W 15TH ST 401-0000-122.10-99 174.37 OVERPAYMENT-740 W 8TH ST 401-0000-122.10-99 0.01 OVERPAYMENT-914 W 5TH ST 401-0000-122.10-99 1.55 OVERPAYMENT-916 E 6TH ST 401-0000-122.10-99 194.51 OVERPAYMENT-937 BRYSON AV 401-0000-122.10-99 47.98 FINAL BILL REFUND 401-0000-122.10-99 27.64 FINAL BILL REFUND 401-0000-122.10-99 33.73 FINAL BILL REFUND 401-0000-122.10-99 35.65 FINAL BILL REFUND 401-0000-122.10-99 72.79 FINAL BILL REFUND 401-0000-122.10-99 102.59 FINAL BILL REFUND 401-0000-122.10-99 187.42 FINAL CREDIT-2910 LAUREL 401-0000-122.10-99 71.55 FINAL BILL REFUND 401-0000-122.10-99 (72.79) FINAL BILL REFUND 401-0000-122.10-99 72.79 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 2,008.00 ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 303.20 Division Total:$24,208.37 Department Total:$24,208.37 BPA-POWER WIRES ELECTRICAL EQUIP & SUPPLY 401-7120-533.33-10 1,752,726.00 MARSH MUNDORF PRATT SULLIVAN CONSULTING SERVICES 401-7120-533.49-01 530.22 MCCRORIE INTERIORS SOLAR ROLLER SHADES 401-7120-533.31-01 1,039.04 Page 8 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 12 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount NEWS DATA LLC MEMBERSHIPS 401-7120-533.49-01 4,678.40 Power Systems Division Total:$1,758,973.66 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 401-7180-533.41-50 334.78 AMAZON CAPITAL SERVICES ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 89.07 BILL'S PLUMBING & HEATING INC RENTAL/LEASE EQUIPMENT 401-7180-533.45-30 200.00 BORDER STATES INDUSTRIES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 4,430.84 BUCK'S NORTHWEST LANDSCAPING, LLC ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 3,175.14 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 207.37 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 222.04 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 73.98 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 81.08 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 979.20 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 623.78 DR. PANZA LLC HEALTH RELATED SERVICES 401-7180-533.49-90 210.00 GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 34,469.64 HARTNAGEL BUILDING SUPPLY INC MATERIAL HNDLING&STOR EQP 401-7180-533.31-01 89.38 INNOVATIVE UTILITY PRODUCTS CONSULTING SERVICES 401-7180-533.43-10 563.72 LUTZCO, INC. FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 134.16 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 168.21 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 216.38 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 302.38 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 327.60 MATT'S TOOLS USA, LLC APPLIANCES, HOUSEHOLD 401-7180-533.31-01 23.88 NEW PIG CORPORATION CLEANING COMPOSITION/SOLV 401-7180-533.31-01 1,086.15 OLYMPIC ELECTRIC CO INC PW CONSTRUCTION & RELATED 401-7180-533.41-50 331.64 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 93.08 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 416.73 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 36.08 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 218.14 PORT ANGELES POWER EQUIPMENT ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 311.66 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 21.70 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 211.93 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 16.24 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 13.70 Page 9 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 13 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 99.75 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 270.64 ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 347.07 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 620.89 TESTING&CALIBRATION SERVI 401-7180-533.48-10 451.92 SECURITY SERVICES NW, INC COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 750.00 SWAIN'S GENERAL STORE INC APPLIANCES, HOUSEHOLD 401-7180-533.31-01 5.41 THE FAB SHOP, LLC AUTO BODIES & ACCESSORIES 401-7180-533.35-01 2,509.33 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 9.71 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 401-7180-533.41-50 350.00 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 401-7180-533.49-90 38.70 Electric Operations Division Total:$55,133.10 Public Works-Electric Department Total:$1,814,106.76 Electric Utility Fund Total:$1,838,315.13 CORE & MAIN LP PIPE AND TUBING 402-0000-141.40-00 1,097.87 PIPE FITTINGS 402-0000-141.40-00 13,167.86 FERGUSON ENTERPRISES INC PIPE FITTINGS 402-0000-141.40-00 396.22 Division Total:$14,661.95 Department Total:$14,661.95 AMAZON CAPITAL SERVICES OFFICE SUPPLIES, GENERAL 402-7380-534.31-01 103.35 COMPUTERS,DP & WORD PROC. 402-7380-534.31-01 367.06 SUPPLIES 402-7380-534.31-01 18.44 COMPUTER ACCESSORIES&SUPP 402-7380-534.31-01 217.60 OFFICE SUPPLY,INKS,LEADS 402-7380-534.31-01 23.28 ANGELES MILLWORK & LUMBER HARDWARE,AND ALLIED ITEMS 402-7380-534.31-01 56.89 CORE & MAIN LP AUTO & TRUCK MAINT. ITEMS 402-7380-534.31-20 356.34 PIPE FITTINGS 402-7380-534.31-20 4,667.75 PIPE AND TUBING 402-7380-534.31-20 8,180.55 PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20 4,816.88 DAVE'S HEATING & COOLING SVC EQUIPMENT MAINTENANCE,REC 402-7380-534.48-10 2,335.58 DR. PANZA LLC HEALTH RELATED SERVICES 402-7380-534.49-90 210.00 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 402-7380-534.41-50 129.00 MISC PROFESSIONAL SERVICE 402-7380-534.41-50 180.30 FERGUSON ENTERPRISES INC PIPE FITTINGS 402-7380-534.31-20 894.79 Page 10 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 14 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount FERGUSON ENTERPRISES INC PIPE FITTINGS 402-7380-534.31-20 2,194.98 HACH COMPANY CHEMICAL LAB EQUIP & SUPP 402-7380-534.35-01 6,310.40 LEITZ FARMS, INC FUEL,OIL,GREASE, & LUBES 402-7380-534.31-20 74.76 MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL TICKET - 20" MAIN BR 402-7380-534.31-01 37.00 MEAL TICKET - 20" MAIN BR 402-7380-534.31-01 37.00 MEAL TICKET - 20" MAIN BR 402-7380-534.31-01 37.00 MEAL TICKET - 20" MAIN BR 402-7380-534.31-01 37.00 ORKIN EXTERMINATING COMPANY INC EXTERNAL LABOR SERVICES 402-7380-534.41-50 35.47 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 76.51 SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 269.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 269.00 SWAIN'S GENERAL STORE INC FOODS: PERISHABLE 402-7380-534.31-01 26.87 TECHNICAL SYSTEMS, INC ENGINEERING SERVICES 402-7380-534.48-02 8,985.00 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-01 164.83 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 402-7380-534.41-50 51.98 FINANCIAL SERVICES 402-7380-534.41-50 248.50 USA BLUEBOOK CHEMICAL LAB EQUIP & SUPP 402-7380-534.31-01 1,035.66 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 402-7380-534.49-90 38.70 Water Division Total:$42,487.47 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 402-7382-534.31-01 71.71 Industrial Water Treatmnt Division Total:$71.71 Public Works-Water Department Total:$42,559.18 Water Utility Fund Total:$57,221.13 NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP & SUP 403-0000-237.00-00 (5.23) CHEMICAL LAB EQUIP & SUP 403-0000-237.00-00 (18.64) Division Total:($23.87) Department Total:($23.87) AMAZON CAPITAL SERVICES OFFICE SUPPLIES, GENERAL 403-7480-535.31-01 103.36 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 86.89 SHOES AND BOOTS 403-7480-535.31-01 213.47 TELEVISION EQUIP & ACESS 403-7480-535.31-01 65.26 ANGELES MILLWORK & LUMBER BRICKS & CLAY PRODUCTS 403-7480-535.31-20 66.48 HAND TOOLS ,POW&NON POWER 403-7480-535.31-01 135.06 Page 11 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 15 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount DAVE'S HEATING & COOLING SVC EQUIPMENT MAINTENANCE,REC 403-7480-535.48-10 2,335.57 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.41-50 198.00 WATER SEWAGE TREATMENT EQ 403-7480-535.41-50 78.00 MISC PROFESSIONAL SERVICE 403-7480-535.41-50 445.10 WATER SEWAGE TREATMENT EQ 403-7480-535.41-50 56.00 MISC PROFESSIONAL SERVICE 403-7480-535.41-50 158.00 MISC PROFESSIONAL SERVICE 403-7480-535.41-50 844.00 MISC PROFESSIONAL SERVICE 403-7480-535.41-50 1,025.00 MISC PROFESSIONAL SERVICE 403-7480-535.41-50 124.00 MISC PROFESSIONAL SERVICE 403-7480-535.41-50 76.00 FEDERAL EXPRESS CORP SHIPPING CHARGES 403-7480-535.42-10 28.12 SHIPPING CHARGES 403-7480-535.42-10 30.17 SHIPPING CHARGES 403-7480-535.42-10 47.93 FERGUSON ENTERPRISES INC WATER SEWAGE TREATMENT EQ 403-7480-594.65-10 13,139.44 GRAINGER BRUSHES (NOT CLASSIFIED) 403-7480-535.31-20 52.14 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-20 56.68 HASA, INC WATER&SEWER TREATING CHEM 403-7480-535.31-05 10,777.79 JOHNSON CONTROLS SECURITY SOLUTIONS ARCHITECT&OTHER DESIGN 403-7480-535.41-50 219.89 MCMASTER-CARR SUPPLY CO PIPE FITTINGS 403-7480-535.31-20 340.82 NAPA AUTO PARTS BELTS AND BELTING 403-7480-535.31-20 179.61 NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP & SUP 403-7480-535.31-01 5.24 CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 59.48 CHEMICAL LAB EQUIP & SUP 403-7480-535.31-01 18.64 CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 211.89 ORKIN EXTERMINATING COMPANY INC EXTERNAL LABOR SERVICES 403-7480-535.41-50 35.47 PETROCARD, INC FUEL,OIL,GREASE, & LUBES 403-7480-535.32-20 908.65 PLATT ELECTRIC SUPPLY INC TAPE(NOT DP,SOUND,VIDEO) 403-7480-535.31-20 28.95 POLYDYNE INC WATER&SEWER TREATING CHEM 403-7480-535.31-05 4,661.97 PORT ANGELES POWER EQUIPMENT HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 781.92 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 403-7480-535.47-10 517.43 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 403-7480-535.35-01 39.14 PLASTICS 403-7480-535.31-01 11.65 HAND TOOLS ,POW&NON POWER 403-7480-535.31-01 132.61 Page 12 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 16 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount SWAIN'S GENERAL STORE INC SHOES AND BOOTS 403-7480-535.31-01 247.96 AIR CONDITIONING & HEATNG 403-7480-535.31-20 154.37 TECHNICAL SYSTEMS, INC ENGINEERING SERVICES 403-7480-535.48-02 1,560.00 THURMAN SUPPLY HARDWARE,AND ALLIED ITEMS 403-7480-535.31-20 9.17 PLUMBING EQUIP FIXT,SUPP 403-7480-535.35-01 54.50 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 403-7480-535.41-50 101.50 FINANCIAL SERVICES 403-7480-535.41-50 293.83 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 403-7480-535.49-90 38.70 WWCPA SECRETARY-TREASURER MEMBERSHIPS 403-7480-535.49-01 25.00 MEMBERSHIPS 403-7480-535.49-01 25.00 MEMBERSHIPS 403-7480-535.49-01 25.00 MEMBERSHIPS 403-7480-535.49-01 25.00 MEMBERSHIPS 403-7480-535.49-01 (25.00) MEMBERSHIPS 403-7480-535.49-01 (25.00) MEMBERSHIPS 403-7480-535.49-01 (25.00) MEMBERSHIPS 403-7480-535.49-01 (25.00) MEMBERSHIPS 403-7480-535.49-01 25.00 MEMBERSHIPS 403-7480-535.49-01 25.00 MEMBERSHIPS 403-7480-535.49-01 25.00 MEMBERSHIPS 403-7480-535.49-01 25.00 Wastewater Division Total:$40,855.85 Public Works-Wastewater Department Total:$40,855.85 Wastewater Utility Fund Total:$40,831.98 DEMTECH SERVICES INC PLASTICS 404-0000-237.00-00 (420.01) PLASTICS 404-0000-237.00-00 (56.54) Division Total:($476.55) Department Total:($476.55) AMAZON CAPITAL SERVICES FIRST AID & SAFETY EQUIP.404-7538-537.31-01 12.65 ANGELES MILLWORK & LUMBER HARDWARE,AND ALLIED ITEMS 404-7538-537.31-01 64.17 FLOOR COVERING, INSTALLED 404-7538-537.31-01 20.25 JANITORIAL SUPPLIES 404-7538-537.31-01 43.87 BRADY TRUCKING INC MISCELLANEOUS SERVICES 404-7538-537.41-51 13,278.72 CLALLAM CNTY SOLID WASTE DEPT BLDG CONSTRUC. SERVICES- 404-7538-537.49-90 3,296.32 Page 13 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 17 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount CLEAN EARTH EVIRONMENTAL SOLUTIONS PW CONSTRUCTION 404-7538-537.41-50 (1,586.82) PW CONSTRUCTION 404-7538-537.41-50 1,586.82 PW CONSTRUCTION & RELATED 404-7538-537.41-50 724.42 PW CONSTRUCTION & RELATED 404-7538-537.41-50 793.41 PW CONSTRUCTION & RELATED 404-7538-537.41-50 1,586.82 DAVE'S HEATING & COOLING SVC EQUIPMENT MAINTENANCE,REC 404-7538-537.48-10 2,335.57 DEMTECH SERVICES INC PLASTICS 404-7538-537.31-20 699.15 PLASTICS 404-7538-537.31-20 5,179.85 MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL TICKET - OVERTIME - 404-7538-537.31-01 55.50 NOVEMBER MILAGE REIMBURSE 404-7538-537.31-01 77.36 NOVEMBER MILEAGE REIMBURS 404-7538-537.31-01 39.78 NOVEMBER MILEAGE REIMBURS 404-7538-537.31-01 49.26 NOVEMBER MILEAGE REIMBURS 404-7538-537.31-01 206.65 NOVEMBER MILEAGE REIMBURS 404-7538-537.43-10 19.65 PARADIGM SOFTWARE, LLC OFFICE MACHINES & ACCESS 404-7538-537.31-60 754.47 PLATT ELECTRIC SUPPLY INC AIR CONDITIONING & HEATNG 404-7538-537.35-01 167.62 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 404-7538-537.47-10 99.78 RADIO PACIFIC INC (KONP) COMMUNICATIONS/MEDIA SERV 404-7538-537.41-15 266.00 REGIONAL DISPOSAL BUILDING MAINT&REPAIR SER 404-7538-537.41-51 18,893.13 BUILDING MAINT&REPAIR SER 404-7538-537.41-51 73,315.46 BUILDING MAINT&REPAIR SER 404-7538-537.41-51 298,702.12 THERMO-FLUIDS MISCELLANEOUS SERVICES 404-7538-537.41-50 102.30 PW CONSTRUCTION & RELATED 404-7538-537.41-50 19.50 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 404-7538-537.41-50 350.00 VALLEY RECLAIM REFRIGERATION EQUIPMENT 404-7538-537.41-50 169.73 SW - Transfer Station Division Total:$421,323.51 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 404-7580-537.41-50 151.53 AMAZON CAPITAL SERVICES OFFICE SUPPLIES, GENERAL 404-7580-537.31-01 103.36 DR. PANZA LLC HEALTH RELATED SERVICES 404-7580-537.49-90 420.00 HEALTH RELATED SERVICES 404-7580-537.49-90 210.00 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 404-7580-537.31-01 224.13 ORKIN EXTERMINATING COMPANY INC EXTERNAL LABOR SERVICES 404-7580-537.41-50 35.47 Solid Waste-Collections Division Total:$1,144.49 ANGELES MILLWORK & LUMBER HAND TOOLS ,POW&NON POWER 404-7585-537.35-01 113.50 Page 14 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 18 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount DEMTECH SERVICES INC PLASTICS 404-7585-537.43-10 612.98 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 404-7585-537.41-50 813.00 HARBOR FREIGHT TOOLS FIRST AID & SAFETY EQUIP.404-7585-537.31-20 113.07 MISC TRAVEL J SAGE-SAMPLE DELIVERY/TR 404-7585-537.43-10 120.87 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 404-7585-537.35-01 30.61 Solid Waste-Landfill Division Total:$1,804.03 Public Works-Solid Waste Department Total:$424,272.03 Solid Waste Utility Fund Total:$423,795.48 CONTECH CONSTRUCTION PRODUCTS, INC PW CONSTRUCTION & RELATED 406-0000-237.00-00 (19.80) Division Total:($19.80) Department Total:($19.80) CLALLAM CNTY DEPT OF HEALTH LAB EQUIP,BIO,CHEM,ENVIR 406-7412-538.41-50 1,085.00 CONTECH CONSTRUCTION PRODUCTS, INC PW CONSTRUCTION & RELATED 406-7412-538.31-20 244.80 DAVE'S HEATING & COOLING SVC EQUIPMENT MAINTENANCE,REC 406-7412-538.48-10 2,335.57 FASTENAL INDUSTRIAL JANITORIAL SUPPLIES 406-7412-538.31-20 51.34 OSBORN CONSULTING, INC CONSULTING SERVICES 406-7412-538.41-50 14,310.30 RADIO PACIFIC INC (KONP) COMMUNICATIONS/MEDIA SERV 406-7412-538.44-10 266.00 SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 406-7412-538.31-20 84.67 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 406-7412-538.41-50 4.19 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 406-7412-538.49-90 38.70 Stormwater Division Total:$18,420.57 Public Works-Wastewater Department Total:$18,420.57 Stormwater Utility Fund Total:$18,400.77 BOUND TREE MEDICAL, LLC SALE SURPLUS/OBSOLETE 409-6025-526.31-13 233.02 CLALLAM CNTY DIV OF ENV HEALTH HEALTH RELATED SERVICES 409-6025-526.43-10 285.00 CLALLAM CNTY EMS MEMBERSHIPS 409-6025-526.41-50 825.00 DR. PANZA LLC HEALTH RELATED SERVICES 409-6025-526.41-50 1,260.00 EMSCONNECT MEMBERSHIPS 409-6025-526.43-10 239.00 MEMBERSHIPS 409-6025-526.43-10 261.50 GALLS CLOTHING & APPAREL 409-6025-526.20-80 280.70 HARBOR AUDIOLOGY HEALTH RELATED SERVICES 409-6025-526.41-50 55.00 HEALTH RELATED SERVICES 409-6025-526.41-50 55.00 Page 15 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 19 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount JIFFY CLEANERS LAUNDRY/DRY CLEANING SERV 409-6025-526.20-80 32.64 LAUNDRY/DRY CLEANING SERV 409-6025-526.20-80 10.88 LAUNDRY/DRY CLEANING SERV 409-6025-526.20-80 32.64 JIM'S PHARMACY INC SALE SURPLUS/OBSOLETE 409-6025-526.31-01 27.18 LIFE ASSIST SALE SURPLUS/OBSOLETE 409-6025-526.31-13 671.01 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 2,293.18 MISC EMPLOYEE EXPENSE REIMBURSEMENT MCFARLAND RUNNING SHOE 409-6025-526.20-80 152.32 MISC TRAVEL T CARLSON-NMETC PARAMEDIC 409-6025-526.43-10 699.67 DEFILIPPO-NMETC PARAMEDIC 409-6025-526.43-10 39.50 GROSSELL-NMETC PARAMEDIC 409-6025-526.43-10 153.50 MCGANNEY-NMETC PARAMEDIC 409-6025-526.43-10 139.50 OLYMPIC AMBULANCE INC HEALTH RELATED SERVICES 409-6025-526.41-50 7,441.16 STRYKER SALES CORPORATION SALE SURPLUS/OBSOLETE 409-6025-526.31-01 299.09 TELEFLEX, LLC SALE SURPLUS/OBSOLETE 409-6025-526.31-01 1,224.41 ZIEGLER APPAREL CLOTHING & APPAREL 409-6025-526.20-80 43.52 CLOTHING & APPAREL 409-6025-526.20-80 (43.52) CLOTHING & APPAREL 409-6025-526.20-80 43.52 ZOLL MEDICAL CORPORATION SALE SURPLUS/OBSOLETE 409-6025-526.31-01 286.42 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 214.12 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 (286.42) SALE SURPLUS/OBSOLETE 409-6025-526.31-01 (214.12) SALE SURPLUS/OBSOLETE 409-6025-526.31-01 214.12 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 286.42 Medic I Division Total:$17,254.96 Fire Department Total:$17,254.96 Medic I Utility Fund Total:$17,254.96 ALL WEATHER HEATING AND COOLING AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00 AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00 DAVE'S HEATING & COOLING SVC AIR CONDITIONING & HEATNG 421-7121-533.49-86 (800.00) AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00 AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00 RADIO PACIFIC INC (KONP) COMMUNICATIONS/MEDIA SERV 421-7121-533.41-15 266.00 Conservation Division Total:$2,666.00 Public Works-Electric Department Total:$2,666.00 Page 16 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 20 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount Conservation Fund Total:$2,666.00 GENERAL MECHANICAL INC PW CONSTRUCTION & RELATED 453-7488-594.65-10 164,850.50 KENNEDY/JENKS CONSULTANTS ARCHITECTURAL&ENGINEERING 453-7488-594.65-10 4,923.47 Wastewater Projects Division Total:$169,773.97 Public Works-Wastewater Department Total:$169,773.97 WasteWater Utility CIP Fund Total:$169,773.97 KPFF CONSULTING ENGINEERS CONSULTING SERVICES 454-7588-594.65-10 13,674.50 Solid Waste Coll Projects Division Total:$13,674.50 Public Works-Solid Waste Department Total:$13,674.50 Solid Waste Utility CIP Fund Total:$13,674.50 SCARSELLA BROS, INC CONSTRUCTION SERVICES,HEA 463-7489-594.65-10 644,550.31 CSO Capital Division Total:$644,550.31 Public Works-Wastewater Department Total:$644,550.31 CSO Capital Fund Total:$644,550.31 ASSOCIATED PETROLEUM PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 14,089.02 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 13,989.38 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 60.04 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 103.35 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 206.70 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 369.44 DAREN'S POINT S AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 556.86 FREIGHTLINER NORTHWEST AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 63.90 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 121.53 IRONCLAD COMPANY AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 986.86 N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 (44.83) AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,274.05 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 129.78 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 315.19 O'REILLY AUTO PARTS HOSES, ALL KINDS 501-0000-141.40-00 51.91 PAPE-KENWORTH NORTHWEST, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 91.12 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 74.25 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 50.09 PENINSULA LUBRICANTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,472.51 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 506.17 PRICE FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 126.74 Page 17 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 21 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 944.68 TACOMA SCREW PRODUCTS INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 122.32 VERSALIFT NORTHWEST, LLC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 216.17 AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 (17.48) Division Total:$35,859.75 Department Total:$35,859.75 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 501-7630-548.41-50 178.84 AMAZON CAPITAL SERVICES OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 103.36 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 165.22 ANGELES COLLISION REPAIR AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 500.65 EXTERNAL LABOR SERVICES 501-7630-548.34-02 1,898.87 ANGELES MILLWORK & LUMBER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 40.50 GASES CONT.EQUIP:LAB,WELD 501-7630-548.49-90 50.92 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.47 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.47 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.47 ASSOCIATED PETROLEUM PRODUCTS, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.42-10 (350.00) FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 52.68 FUEL,OIL,GREASE, & LUBES 501-7630-548.49-90 99.42 FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 34.32 FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 289.04 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (108.80) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 184.72 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 184.72 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 166.19 BETHEL TOWING EXTERNAL LABOR SERVICES 501-7630-548.34-02 1,117.66 DAREN'S POINT S EXTERNAL LABOR SERVICES 501-7630-548.34-02 (33.67) EXTERNAL LABOR SERVICES 501-7630-548.34-02 33.67 EXTERNAL LABOR SERVICES 501-7630-548.34-02 54.29 EXTERNAL LABOR SERVICES 501-7630-548.34-02 54.29 EXTERNAL LABOR SERVICES 501-7630-548.34-02 43.41 EXTERNAL LABOR SERVICES 501-7630-548.34-02 108.58 DAVE'S HEATING & COOLING SVC EQUIPMENT MAINTENANCE,REC 501-7630-548.48-10 2,335.57 EPIC INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 226.91 EXTERNAL LABOR SERVICES 501-7630-548.34-02 833.36 Page 18 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 22 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount EVERGREEN TOWING EXTERNAL LABOR SERVICES 501-7630-548.34-02 217.60 FAR-WEST MACHINE & HYDRAULICS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 29.50 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 487.37 FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 37.31 FERRELLGAS INC FUEL,OIL,GREASE, & LUBES 501-7630-548.32-12 91.91 FREIGHTLINER NORTHWEST AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 (170.00) AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 170.00 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (170.00) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 101.58 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,572.92 HECKMAN MOTORS, INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 402.00 LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 470.97 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 288.81 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 547.02 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,671.09 EXTERNAL LABOR SERVICES 501-7630-548.34-02 29.32 EXTERNAL LABOR SERVICES 501-7630-548.34-02 82.75 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 19.56 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 19.56 EXTERNAL LABOR SERVICES 501-7630-548.34-02 43.50 EXTERNAL LABOR SERVICES 501-7630-548.34-02 138.77 MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 16.37 MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 414.88 MOTOR TRUCKS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,503.84 N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 989.22 EXTERNAL LABOR SERVICES 501-7630-548.34-02 901.68 O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (76.16) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 938.59 BELTS AND BELTING 501-7630-548.34-02 37.45 ORKIN EXTERMINATING COMPANY INC EXTERNAL LABOR SERVICES 501-7630-548.41-50 35.46 OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 518.86 PORT ANGELES AUTO GLASS EXTERNAL LABOR SERVICES 501-7630-548.34-02 86.50 PRICE FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 117.18 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 21.69 Page 19 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 23 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount SAFETY-KLEEN SYSTEMS AUTO & TRUCK MAINT. ITEMS 501-7630-548.49-90 315.00 SWAIN'S GENERAL STORE INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 246.99 TACOMA SCREW PRODUCTS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 24.74 Equipment Services Division Total:$20,499.96 Public Works Department Total:$20,499.96 Equipment Services Fund Total:$56,359.71 CANON USA, INC OFFICE MACHINES & ACCESS 502-2081-518.45-31 4,243.04 CENTURYLINK-QWEST 11-05 A/C 206Z050031846B 502-2081-518.42-10 2,887.85 CONVERGE TECHNOLOGY SOLUTIONS ENGINEERING SERVICES 502-2081-518.41-50 450.00 ENGINEERING SERVICES 502-2081-518.41-50 7,068.75 ENGINEERING SERVICES 502-2081-518.41-50 1,800.00 DELL MARKETING LP COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 1,057.83 COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 8,765.15 LEAGUE OF OREGON CITIES COMMUNICATIONS/MEDIA SERV 502-2081-518.44-10 80.00 MISC EMPLOYEE EXPENSE REIMBURSEMENT NOVEMBER MILEAGE 44.8@$0. 502-2081-518.43-10 29.34 OCTOBER MILEAGE 103.5@$0. 502-2081-518.43-10 67.79 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES & ACCESS 502-2081-518.45-31 3,116.71 PROTHMAN COMPANY COMMUNICATIONS/MEDIA SERV 502-2081-518.44-10 5,500.00 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 502-2081-518.48-02 3,918.90 COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 49.63 COMPUTERS,DP & WORD PROC. 502-2081-518.48-02 1,034.42 VERIZON WIRELESS 11-15 A/C 842160242-00001 502-2081-518.42-10 3,624.17 11-15 A/C 842160242-0004 502-2081-518.42-10 5,686.31 Information Technologies Division Total:$49,379.89 CITIES DIGITAL DATA PROC SERV &SOFTWARE 502-2082-594.65-10 12,643.00 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 502-2082-594.65-10 160,079.16 DATA PROC SERV &SOFTWARE 502-2082-594.65-10 14,242.88 SOFTRESOURCES LLC CONSULTING SERVICES 502-2082-594.65-10 3,062.50 TYLER TECHNOLOGIES, INC DATA PROC SERV &SOFTWARE 502-2082-594.65-10 1,440.00 DATA PROC SERV &SOFTWARE 502-2082-594.65-10 1,440.00 DATA PROC SERV &SOFTWARE 502-2082-594.65-10 3,600.00 IT Capital Projects Division Total:$196,507.54 Finance Department Total:$245,887.43 Information Technology Fund Total:$245,887.43 HSA BANK SERVICE FEE 503-1631-517.41-50 25.50 Page 20 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 24 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount HSA BANK SERVICE FEE 503-1631-517.41-50 355.00 REDACTED REIMBURSE MEDICARE-NOV 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 154.10 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 164.90 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 164.90 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 164.90 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 164.90 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 164.90 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 164.90 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 164.90 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 164.90 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 164.90 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 164.90 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 442.90 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 670.90 REDQUOTE, INC. HRA REIMBURSEMENTS 503-1631-517.46-30 1,058.99 HRA REIMBURSEMENTS 503-1631-517.46-30 4,660.49 Other Insurance Programs Division Total:$9,786.38 WCIA (WA CITIES INS AUTHORITY) LEGAL SERVICES 503-1671-517.41-50 749.63 LIABILITY CLAIM 503-1671-517.49-98 4,500.00 Comp Liability Division Total:$5,249.63 Self Insurance Department Total:$15,036.01 Self-Insurance Fund Total:$15,036.01 AFLAC AFLAC SUPP INSURANCE PREM 920-0000-231.53-10 744.74 AFLAC SUPP INSURANCE PREM 920-0000-231.53-10 744.74 AFSCME LOCAL 1619 PAYROLL SUMMARY 920-0000-231.54-40 530.00 BROWN & BROWN OF WASHINGTON PAYROLL SUMMARY 920-0000-231.53-40 2,057.32 CHAPTER 13 TRUSTEE CASE #21-10696 920-0000-231.56-90 358.00 EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 25,349.91 Page 21 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 25 City of Port Angeles City Council Expenditure Report Between Nov 25, 2023 and Dec 8, 2023 Vendor Description Account Number Amount FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 126,895.06 FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 22.46 PAYROLL SUMMARY 920-0000-231.50-20 122,697.20 FIREFIGHTER'S LOCAL 656 PAYROLL SUMMARY 920-0000-231.54-30 2,871.70 HRA VEBA PLAN PAYROLL SUMMARY 920-0000-231.52-60 3,100.00 HSA BANK PAYROLL SUMMARY 920-0000-231.53-11 125.00 PAYROLL SUMMARY 920-0000-231.53-12 321.93 EMPLOYEE CONTRIBUTIONS 920-0000-231.52-40 4,637.80 IBEW LOCAL 997 PAYROLL SUMMARY 920-0000-231.54-20 2,117.74 JOHN HANCOCK LIFE INSURANCE CO PAYROLL SUMMARY 920-0000-231.52-25 1,164.14 LEOFF PAYROLL SUMMARY 920-0000-231.51-21 107.23 PAYROLL SUMMARY 920-0000-231.51-21 44,796.75 MISSION SQUARE-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 77.42 PAYROLL SUMMARY 920-0000-231.52-10 31,235.90 OFFICE OF SUPPORT ENFORCEMENT PAYROLL SUMMARY 920-0000-231.56-20 1,520.83 PERS PAYROLL SUMMARY 920-0000-231.51-10 875.92 PAYROLL SUMMARY 920-0000-231.51-11 17,589.57 PAYROLL SUMMARY 920-0000-231.51-12 91,291.25 POLICE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-10 373.00 UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 160.00 WSCCCE AFSCME AFL-CIO PAYROLL SUMMARY 920-0000-231.54-40 6,541.92 PAYROLL SUMMARY 920-0000-231.54-40 (6,541.92) PAYROLL SUMMARY 920-0000-231.54-40 6,541.92 Division Total:$488,307.53 Department Total:$488,307.53 Payroll Clearing Fund Total:$488,307.53 Total for Checks Dated Between Nov 25, 2023 and Dec 8, 2023 $4,937,684.21 Page 22 of 22 Dec 13, 2023 11:03:12 AMDecember 19, 2023 E- 26 Date: December 19, 2023 To: City Council From: Mike Healy, Director of Public Works & Utilities Subject: Equipment Purchase: Stormwater and Wastewater Flow Monitoring Background / Analysis: Mobile flow monitoring devices are used to measure and record flow rates in subsurface conveyance systems. This information is important to measure inputs into the system, demand, available capacity, and allows calibration of the City’s large-scale system models, such as those used in the City’s Wastewater Comprehensive Plan. Wastewater’s current flow monitoring equipment is at the end of its service life and inefficient at recording and pulling data. Additionally, new products are designed to operate in hazardous environments. The Stormwater Utility also needs to begin monitoring flow rates for long term planning and project prioritization in an effort to reduce flooding. This end-of-year purchase will utilize remaining 2023 budget to make steps towards obtaining adequate equipment to perform the needed Stormwater and Wastewater studies. A request for bids was advertised by the City on November 30th, 2023. The City received one response from Whitney Equipment company of Woodinville, WA for the total purchase price of $45,052.99. Funding Overview: The 2023 Stormwater and Wastewater Operation Budgets has funds remaining for this purchase. The funding for this procurement is as shown: Stormwater 406-7412-538-4810 $24,191.13 Wastewater 403-7480-535-3501 $10,000.00 Wastewater 403-7480-535-4150 $10,861.86 Total $45,052.99 Summary: The Stormwater and Wastewater Utilities have been planning to replace outdated flow monitoring equipment and add new equipment in 2023 and 2024 to support data collection and future comprehensive planning and design activities. This end-of-year equipment purchase contract will provide Operations and Engineering with approximately half of the needed flow monitoring equipment. Funding: The 2023 Stormwater and Wastewater Operation Budgets have funds remaining for this purchase. The funding for this procurement is available from the Stormwater fund in the amount $24,191.13 and in the Wastewater fund in the amount of $20,861.86. Recommendation: Award purchase contract no. MEC-2023-43 to Whitney Equipment Company of Woodinville, WA, to provide stormwater and wastewater flow monitoring equipment for a price of $45,052.99 including sales tax, and authorize the City Manager to execute the agreement and to make minor modifications to the contract as necessary. December 19, 2023 E- 27 Date: December 19, 2023 To: City Council From: Mike Healy, Director of Public Works & Utilities Subject: Fish Screen Hydraulic System Repairs CON 2023-11 Final Acceptance Background / Analysis: The Fish Screen Hydraulic project repaired and replaced hydraulic equipment on the fish screen system located at the Elwha facility. The maintenance on the facility is critical due to the close proximity of the equipment in relationship to the river. Notice of the bid opportunity was advertised through the Municipal Research and Service Center Rosters on March 28, 2023 and posted to the City website. Bids were opened on April 13, 2023, and two bids were received with Aqua Tech LLC of Lake Tapps, WA as the lowest responsible bidder with a bid amount of $54,300.00, including all applicable taxes. The project was successfully completed October 11, 2023. Funding Overview: Project Cost Summary Original Contract Amount Change Orders Unit Quantity Variations Final Cost Project Cost Variance $54,300.00 $0.00 $54,300.00 City staff recommends City Council accept the Fish Screen Hydraulic Repairs project CON 2023-11 as complete, and authorize staff to proceed with project close out, and release the retainage bond upon receipt of required clearances. Summary: On April 14th, 2023, City Council awarded a contract for the Fish Screen Hydraulic System Repairs project in the amount of $54,300.00 to address age related maintenance and repair issues on the system. The work was inspected and accepted as complete with the final project costs amounting to $54,300.00. A 5% retainage is being withheld by the City of Port Angeles for this contract until the project has been closed and all required clearances are received. Funding: Funds are available in the approved 2023 Industrial Water budget, Repairs and Maintenance account 402-7382-534-4810 for the Fish Screen Hydraulic Repair Project in the amount of $54,300.00. Recommendation: Accept the Fish Screen Hydraulic Repair project CON 2023-11 as complete, and authorize staff to proceed with project closeout, and release the retainage upon receipt of all required clearances. December 19, 2023 E- 28 Date: December 19, 2023 To: City Council From: Derrell Sharp, Fire Chief Subject: Memorandum of Agreement with Olympic Medical Center for Community Paramedic Funding Support Background / Analysis: On January 1, 2019, the Port Angeles Fire Department (PAFD) implemented a pilot Community Paramedicine program to provide an increased level of health care to the community. The intent was to meet this objective by working with OMC and other community partner agencies to identify patients who are known frequent Emergency Department (“ED”) users, patients who might need assistance with chronic disease management, patients who are post-discharge from either the hospital or the ED, patients who need medication management, individuals experiencing homelessness and other patients who are at risk. Community Paramedic interaction with these patients help guide them to appropriate community health services instead of the local emergency room and 9-1-1 services. The primary objectives of the program are to: • Provide an increased level of health care to the community • Work to effectively divert patients from the OMC emergency room to more appropriate care • Reduce hospital post-discharge readmissions • Reduce over-utilization of 9-1-1 calls for service for non-emergent medical services • Monitor chronic illness, targeting high-risk and frequent system use patients • Connect patients to appropriate medical and social services • Provide referral services to appropriate alternative community health services for non-acute healthcare needs. Summary: On February 18, 2020, Council accepted a Memorandum of Agreement (MOA) with Olympic Medical Center for financial support of the Port Angeles Fire Department Community Paramedic Program in the amount of $25,000 per year for a four-year period of time. That agreement is set to expire on December 31, 2023. Olympic Medical Center has agreed to extend the original MOA for an additional four years. Funding: This funding commitment will be utilized to continue the Port Angeles Fire Department Community Paramedic Program. Recommendation: Approve the attached Memorandum of Agreement for continuation of funding for the Port Angeles Fire Department Community Paramedic program and authorize the City Manager to sign the MOA and make minor modifications if necessary. December 19, 2023 E- 29 At the completion of the 2019 pilot year the City, OMC, and other contracted community health partners met to determine the efficacy of the program. It was mutually determined that the program showed benefit and that the program should continue. Beginning January 1, 2020, OMC agreed to contribute $25,000 per year for four years to the City for the continuation of the Community Paramedic Program. That agreement is set to expire on December 31st, 2023. After reviewing the program’s success over the original agreement period Olympic Medical Center has agreed to continue to annually contribute $25,000 for four more years to the City. Funding: This funding commitment will be utilized to continue the Port Angeles Fire Department Community Paramedic Program. Attachments: ▪ Attachment A: Memorandum of Agreement between Port Angeles and Olympic Medical Center ▪ Attachment B: Amendment to Memorandum of Agreement between Port Angeles and Olympic Medical Center December 19, 2023 E- 30 December 19, 2023 E- 31 December 19, 2023 E- 32 December 19, 2023 E- 33 December 19, 2023 E- 34 AMENDMENT TO MEMORANDUM OF AGREEMENT Clallam County Public Hospital District No. 2 d/b/a Olympic Medical Center and City of Port Angeles This First Amendment amends the Memorandum of Agreement executed by the Parties to collaborate to provide increased level of health care to the community through a Community Paramedic program for the term commencing January 1, 2020 and continuing for 4 years, (the “Agreement”). The Parties mutually agree to extend the Term of the Agreement for another Four (4) years. Accordingly, the Parties hereby agree to the following: 1. Section VI. MISCELLANEOUS, subparagraph E. shall be replaced with the following: E. This Agreement will continue in effect for an additional term of Four (4) years, commencing January 1, 2024 and continuing through December 31, 2027 unless otherwise terminated by the Parties as set forth therein. 2. This First Amendment shall be effective January 1, 2024. 3. Except as otherwise specifically provided herein, the terms and conditions of the Agreement shall remain in full force and effect. This Amendment is incorporated into the Agreement. IN WITNESS WHEREOF, the Parties have executed this Amendment to be effective January 1, 2024. CITY OF PORT ANGELES By: Nathan West, City Manager Date ___ CLALLAM COUNTY PUBLIC HOSPITAL DISTRICT NO. 2 D/B/A OLYMPIC MEDICAL CENTER By: Darryl Wolfe, CEO Date December 19, 2023 E- 35 Date: December 19, 2023 To: City Council From: William Bloor, City Attorney Subject: City Council Rules of Procedure for removing Board and Commission members Background / Analysis: Members of the City’s various advisory Boards and Commissions are appointed by City Council. Members serve fixed terms on these boards. The PAMC authorizes the City Council to remove members from some boards prior to the expiration of their terms. The Council received a request to remove a member and now recognizes that there is no established procedure for considering such a request. The Council recognizes that, in responding to such a request, it is important to afford due process and fair treatment to all parties involved. This amendment to the Rules of Procedure establishes a fair and open process to follow where the City Council receives a request to remove a member. Funding: N/A Summary: The PAMC authorizes the City Council to remove members from some of the City’s Boards, Commissions, and Committees prior to the expiration of their terms. The PAMC does not establish a specific process for doing so. This amendment to the City Council Rules of Procedure adds a specific process. Funding: N/A Recommendation: Adopt the resolution adding a new section to the Port Angeles City Council Rules of Procedure establishing a process for the removal of Board and Commission members. December 19, 2023 E- 36 1 RESOLUTION NO. A RESOLUTION of the City Council of the City of P ort Angeles, Washington, adding a new section to the Port Angeles City Council Rules of Procedure. BE IT RESOLVED by the City Council of the City of Port Angeles, Washington: THAT the Port Angeles City Council Rules of Procedure are hereby amended by adding a new Section 13.1 – Removal of Board and Commission Members to read as follows: Section 1. Section 13.1 – Removal of Board and Commission Members A.The PAMC authorizes the City Council to remove members from certain of the City’s Boards, Commissions, and Committees prior to the expiry of the member’s term. This section establishes the procedure to be followed by the Council in the event removal of a memb er comes before it for consideration. B.This section does not apply to or control those situations that cause automatic disqualification of a member from continuing to serve on a City Board, Commission, or Committee. Those situations include, but are not limited to, a member moving outside the city limits, a member failing to attend 3 regular meetings, and similar events that are specified by state law or local ordinance. C.Grounds for removal. When applicable, a request for removal may be based on any one or more of the following grounds: a.The member repeatedly interrupts or disrupts the business of the City Board, Commission, or Committee after being sanctioned for doing so per the Board, Commission or Committee’s rules of procedure. b.The member engages in behavior that is deemed by the Board, Commission or Committee to be detrimental to the Board, Commission or Committee’s purpose. c.Failure to adhere to City policies. D.A request to remove Board/Commission member may be submitted to City Council by any person with standing. E.The person or entity submitting the request shall state the factual basis supporting removal of the member. If the entity petitioning for removal is a City’s Board, Commission, and December 19, 2023 E- 37 2 Committee, it will: a. Make motion to recommend member be removed by City Council b. Have discussion on the motion to include reason why removal was requested. i) The motion, together with any written findings included with the motion, and the discussion on the motion will constitute the record. c. Vote on the motion. d. If approved, Clerk of City’s Board, Commission, or Committee shall forward the request and basis for it to the City Clerk for presentation to the City Council. F. After receiving the request and the factual basis for the request, the City Council, at its next regular meeting, will receive and consider the request and basis in executive session. a. After the initial consideration, if the City Council determines that the request to remove the member is not supported by the record, the Council in open public session enter into the minutes of the meeting a statement that the request to remove was considered; the record does not support the request; and therefore, the Council will not take further action on the request. b. After initial consideration, if the Council is not willing to take the action described in the preceding paragraph, the Council may: i. Ask the person or entity that made the request for removal to develop a more complete record, or ii. shall advise the member that a request for removal has been presented to the Council, and the Council will consider the request; but before acting on the request, the member will be given the right to be heard and respond to the record. c. The member shall be given the opportunity to address the Council in executive session or a public hearing or meeting open to all the public. RCW 42.30.110(f). i. If the member elects not to make a presentation to Council, the Council shall proceed on the basis of the record to consider and determine its response to the request. ii. If the member elects to make a presentation to Council, the City Clerk shall arrange a date, time, and circumstances mutually convenient to the member and the Council. iii. The person or entity that made the request for removal shall designate one person December 19, 2023 E- 38 3 to be spokesperson for it. The member may make a presentation on his or her own behalf or designate one person to be his or her spokesperson. iv. The Council shall establish basic rules of fairness for the member to make a presentation to Council, such as the amount of time allocated, the order of presentation, and the opportunity for rebuttal and sur-rebuttal. v. Unless Council for good cause grants an extension, each side shall be limited to 15 minutes of time total for all portions of its presentations. G. As soon as convenient, the Council shall consider the information presented to it concerning the request to remove the member. a. The council may meet in executive session to consider the request. However, any action on the request must be taken in open public meeting. Section 2. The changes provided herein will become effective immediately. Except as provided above, the Council Rules of Procedure, as previously adopted, are confirmed, ratified and re-adopted. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 19th day of December, 2023. _______________________________ Kate Dexter, Mayor ATTEST: _______________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _______________________________ William E. Bloor, City Attorney December 19, 2023 E- 39 Date: December 19, 2023 To: City Council From: Calvin W. Goings, Assistant City Manager Elizabeth Strait, Acting IT Manager Subject: IT Grant Acceptance Background / Analysis: Competitive information technology grants were made available to State, Local, Tribal, and Territorial (SLTT) organizations by the Department of Homeland Security’s Federal Emergency Management Agency (FEMA). The Washington State Emergency Management Division is the lead agency coordinating the disbursement of these grants through the State and Local Cybersecurity Grant Program (SLCGP) in accordance with FEMA guidelines. On July 18, 2023, City IT staff submitted a SLCGP grant application for $70,000 for the initial purchase, configuration, and licensing for intrusion detection/prevention solutions (IDS/IPS). The grant will be used to fortify our network security by providing detection and alerting of suspicious activity or incidents. The City received notification of application approval on November 21, 2023 and have since received the contract agreement documents necessary to receive the grant award. Funding Overview: The U.S. Department of Homeland Security is providing funding, through the Infrastructure Investment and Jobs Act, to address cybersecurity risks and threats to information technology systems owned or operated by state, local, tribal and territorial governments. Approximately $14 million has been allocated to Washington state over the next four years. The City has been awarded an initial $70,000 grant from the State and Local Cybersecurity Grant Program (SLCGP). City IT staff intend to submit applications for additional grant funds when they become available. Attachments: 1. Award Notice Summary: City IT staff have applied for and received a competitive grant for $70,000 to implement intrusion detection and prevention solutions. Funding: $70,000 in grant funding has been received from the State and Local Cybersecurity Grant Program (SLCGP). There are no local fund match requirements associated with this grant. Recommendation: 1) Approve the acceptance of grant funds, 2) authorize the City Manager or designee to sign all necessary documents, and 3) to make any minor modifications, as necessary. December 19, 2023 E- 40 From:Elizabeth Strait To:Calvin Goings Subject:Fw: 22SLCGP application process results - Port Angeles Date:Wednesday, December 13, 2023 9:19:36 AM From: Wardell, Sierra (MIL) <Sierra.Wardell@mil.wa.gov> Sent: Friday, September 1, 2023 8:13 PM To: Elizabeth Strait <Estrait@cityofpa.us>; Todd Weeks <Tweeks@cityofpa.us> Cc: Bemus, Courtney (MIL) <Courtney.Bemus@mil.wa.gov> Subject: 22SLCGP application process results - Port Angeles [CAUTION - EXTERNAL EMAIL] Hello, We are pleased to inform you that, after a rigorous review process, your project, Intrusion detection/prevention solution – initial purchase, configuration, and licensing was recommended for $70,000 in funding under the FY22 State and Local Cybersecurity Grant Program (SLCGP). Approval for funding is a two-step process, while we have completed the state level approval (Planning Committee/State CIO), we must now receive federal approval (Federal Emergency Management Agency [FEMA] review/Cybersecurity and Infrastructure Security Agency [CISA] approval) before projects can commence. Our staff will be submitting the selected projects to FEMA within the next month. Once the projects are approved, funding will be released, and we can move forward with the grant agreement process. While we wait, staff from our office will be in touch to solidify all details for your grant agreement expediting the execution as much as we can. Congratulations and we’ll be in touch. Sierra Wardell Financial Operations Section Manager Washington Emergency Management Division Office: (253) 512-7121 | Mobile: (253) 273-8477 sierra.wardell@mil.wa.gov | www.mil.wa.gov Office hours: M-F, 8:00 am - 4:30 pm December 19, 2023 E- 41 Date: December 19, 2023 To: City Council From: Derrell Sharp, Fire Chief Subject: Clallam County Board of Health Paramedicine Grant Acceptance Background / Analysis: In 2005, Washington State approved legislation allowing counties to raise their local sales tax by one-tenth of one percent to augment state funding of substance use disorder and mental health programs and services. In March 2006, the Clallam County Board of Commissioners approved an ordinance authorizing a 1/10th of one percent sales and use tax for substance use, mental health, and therapeutic court programs. This sales and use tax is to prevent and reduce the impacts of disabling substance use and mental health disorders by creating and investing in effective services and programs. Behavioral Health Tax must be used solely for the purpose of providing for the operation or delivery of substance use or mental health treatment programs and services. Recognizing that a high percentage of the Community Paramedic patient population are individuals living with behavioral health and/or substance use disorders, the Fire Department applied for funding assistance through this grant opportunity. After a competitive selection process, the grant request was approved, and the Department has been awarded a total amount of $351,871.24 over two years in support of the Behavioral Health and Substance Use Disorder services provided by the Community Paramedics. This grant will assist in offsetting the costs of the two Community Paramedic positions in the 2024 and 2025 budget. Funding Overview: This grant will provide a total of $351,871.24 to the Community Paramedicine budget in 2024 and 2025. Summary: The Port Angeles Fire Department has been awarded a grant from the Clallam County Behavioral Health Department that will provide funding to the Community Paramedic program through 2025 in the amount of $351,871.24. The intent of the grant is to improve behavioral health and substance use disorder programs and services for the period January 1, 2024, through December 31, 2025. Funding: This grant will assist in offsetting the expenses planned in 2024 and 2025 for the Community Paramedicine budget. $206,259.33 will be allocated for the 2024 Budget and $145,611.91 will be reimbursed in the 2025 Budget year. Recommendation: Approve the attached Clallam County Department of Health and Human Services grant agreement for the funding of two Community Paramedics for calendar year 2024 and 2025 and authorize the City Manager to execute the grant agreement and to make minor modifications as necessary. December 19, 2023 I - 1 Attachment: Agreement with Clallam County Health and Human Services for Behavioral Health Funds. December 19, 2023 I - 2 Page 1 PROVIDER AGREEMENT BEHAVIORAL HEALTH FUND This AMENDMENT is entered into and effective January 1, 2024 between CLALLAM COUNTY, STATE OF WASHINGTON, hereinafter referred to as "County”, and PORT ANGELES FIRE DEPARTMENT, hereinafter referred to as “Contractor”. ___________________________________________________________________________________________ CLALLAM COUNTY DEPARTMENT OF HEALTH AND HUMAN SERVICES Address: 111 E 3rd Street Port Angeles, WA 98362 Project Manager: Christine Dunn Contact Phone: (360) 417-2582 Contact Fax: (360) 452-9605 ___________________________________________________________________________________________ Contractor: Port Angeles Fire Department 102 E 5th Street Port Angeles, WA 98362 Phone: 360-417-4651 Contact Person: Derrell Sharp Fire Chief dsharp@cityofpa.us ___________________________________________________________________________________________ This Agreement is comprised of: Special Terms and Conditions General Terms and Conditions Appendix A – Statement of Work and Budget To provide Behavioral Health Services for COMMUNITY PARAMEDIC Appendix A, Statement of Work and Budget, attached for a maximum consideration of $351,871.24. IN WITNESS WHEREOF, the parties have entered into this Agreement on this __________ day of ____________________ 2023. PORT ANGELES FIRE DEPARTMENT: BOARD OF CLALLAM COUNTY COMMISSIONERS: ___________________________________________ Authorized Signature Mark Ozias, Chair Print name: Nathan West ____ Title: _ Port Angeles City Manager __ THIS CONTRACT HAS BEEN APPROVED AS TO FORM BY THE CLALLAM COUNTY PROSECUTING ATTORNEY Date: , 2023 ATTEST: ___________________________________________ Loni Gores, Clerk of the Board 11323-24-PAFD December 19, 2023 I - 3 Page 2 CLALLAM COUNTY BEHAVIORAL HEALTH PROGRAM FUND CONTRACT SPECIAL TERMS AND CONDITIONS 1. DEFINITIONS The words and phrases listed below, as used in the Agreement, shall each have the following definitions: A. Provider Agreement/Agreement means the contract between Clallam County Department of Health and Human Services and the Contractor, and includes the Special Terms and Conditions, General Terms and Conditions, and any other documents attached or incorporated by reference. B. Contractor means the entity performing services pursuant to the Agreement and includes the Contractor’s officers, employees and/or agents. For purposes of any permitted Subcontract, Contractor includes any Subcontractor and its owners, members, officers, directors, partners, employees, and/or agents. C. County means Clallam County and its appointed and/or elected officials, officers, employees and/or authorized agents. D. Client or Patient shall mean any individual applying for or receiving services under this Agreement. E. Subcontract means a separate Agreement or Contract between the Contractor and an individual or entity (Subcontractor) to perform all or a portion of the duties and obligations which the Contractor is obligated to perform pursuant to this Agreement. F. RCW means the Revised Code of Washington, as now or hereafter amended. G. WAC means the Washington Administrative Code, as now or hereafter amended. 2. TERM OF AGREEMENT The Contractor will provide mental health and co-occurring mental health and substance use treatment services to individuals identified as the target population in Appendix A , unless terminated as provided elsewhere in the Agreement, from January 1, 2024 through December 31, 2025. 3. STATEMENT OF WORK Services to be provided are as described in the Contractor’s 2024 -2025 Statement of Work and budget (fee schedule), which is included as Appendix A to this Provider Agreement. Contractor shall provide services in compliance with all contractual requirements and state laws. Contractor will bill on the County provided billing form created for the program and submit required quarterly reports. 4. PROGRAM FUNDING Total maximum consideration in this Agreement for the service descriptions set forth in the Statement of Work shall be $351,871.24. Contractor shall match and account for services in the amounts designated in the Budget portion of the Statement of Work. Contractor shall bill for services at the rates designated in the Statement of Work and reflected on the County’s billing form. The Contractor is responsible for ensuring that adequate funds are available for all clients who enter the program with funds provided by this Contract. 5. MONITORING/EVALUATION VISITS Over the duration of the contract, the County may make a minimum of one monitoring and/or evaluation visits to the Contractor for the purpose of fiscal and program review. During these visits, the Contractor will make all records and evaluation data available as requested by monitoring/evaluation personn el, as well as associated December 19, 2023 I - 4 Page 3 staff. Evaluation visits will include interviews with relevant staff and may include observation of program activities. The Contractor will provide Release of Information forms for signature by monitoring/evaluation personnel to ensure that access to confidential material is legally authorized. The monitor will also require that all relevant billing information reimbursed by this contract is available for review. 6. PAYMENT, BILLING AND REPORTS The Contractor must screen all clients for eligibility for any other public or private funding source that is capable of covering the program’s services and such source(s) will always be considered primary. The funds covered by this Agreement shall be considered the billing source of last resort and may never supplant any other sources of available public or private funding for which the client is eligible. A quarterly data report is required within 30 days of the end of each quarter (April 30, 2024, July 31, 2024, October 31, 2024, January 31, 2025, April 30, 2025, July 31, 2025, October 31, 2025, and January 31, 2026). The quarterly report will be recorded on a form created by the reporting team. A. Quarterly electronic reports will be submitted in an online form collaboratively developed with the County and reporting team. This form will include a short narrative summarizing the Contractor's quarterly activities under this agreement including any problems, delays, or adverse conditions that will materially affect the Contractor's ability to meet project objectives or time schedules together with a statement of action taken or proposed to resolve the situation. B. Upon request, additional reports of activities and services shall be provided to the County Project Manager. Contractors are also to comply with County requirements concerning the collection and transmission of Client Satisfaction information. C. Billing Requirements. The Contractor shall bill for services pursuant to this agreement no later than 45 days after the last day of the month in which services for which reimbursement is sought are rendered or performed. Payment for services which are not timely billed as described above may be withheld at the sole discretion of the County. A pattern of failure to do so may result in forfeiture or withholding of funding for services that are not billed within this timeframe at the sole discretion of the County. All monthly billings will be signed and submitted on the county provided invoice and are required to include backup for reimbursement that supports all services being billed. Billing may be submitted either electronically or by mail. If Contractor is submitting monthly billing by mail, send invoices for payment of services provided under this Agreement and required back-up documentation to: Clallam County Department of Health and Human Services Attn: Behavioral Health Billing 111 E 3rd Street Port Angeles, WA 98362 Documentation of a pattern of failure to comply with billing and/or reporting obligations outlined above may result in corrective action requirements and/or the withholding of funds, and may result in the termination of this Agreement. A pattern of non-compliance with billing and/or reporting will be taken into consideration for future awarding of funds and/or grant cycles The contractor shall submit all invoices/requests for reimbursement due under this agreement before February 27, 2026. Any compensation that is due to the contractor that has not been billed/invoiced and received by the county prior to this date shall be deemed waived and surrendered by the contractor under this agreement. Under no circumstance shall the County be deemed responsible to reimburse the contractor for any claim to reimbursement under this agreement for services which are billed or invoiced after February 27, 2026. December 19, 2023 I - 5 Page 4 CLALLAM COUNTY BEHAVIORAL HEALTH PROGRAM FUND CONTRACT GENERAL TERMS AND CONDITIONS A. RELATIONSHIP OF THE PARTIES The parties agree that an “Independent Contractor – County” relationship is created by this Agreement. The implementation of contracted activities and the results to be achieved are solely the responsibility of the Contractor. No agent, employee, servant, or representative of the Contractor shall be deemed to be an employee, agent, servant or representative of the County for any purpose and the employees of the Contractor are not entitled to any of the benefits the County provides for County employees, including vacation and medical benefits, holiday and sick leave pay, and any other rights and/or privileges afforded to Clallam County employees. The Contractor will be solely and entirely responsible for its acts and for the acts of its agents, employees, servants, subcontractors, or otherwise during the performance of this Agreement. The Contractor shall assume full responsibility for payment of all federal, state, and local taxes or contributions imposed or required under, but not limited to, social security and income tax laws and business and occupation tax laws. In the performance of the contracted activities herein contemplated, the Contractor is an independent contractor with the responsibility and authority to control and direct the performance and the details of the work in accordance with the terms and conditions of this Agreement. However, the results of the work contemplated herein must meet the approval of the County and shall be subject to the County’s general rights of examination, inspection and review to secure the satisfactory completion thereof. In the event that either the state or federal government determines that an employer-employee relationship exists rather than an independent contractor relationship such that the County is deemed responsible for federal withholding, social security contributions and the like, the Contractor agrees to reimburse the County for any payments made or required to be made by the County. B. NON-COMPLIANCE Recovery of Costs Claimed in Error: If the Contractor claims and is reimbursed for costs under a cost - reimbursement contract which the County later finds were (1) claimed in error or (2) not allowable costs under the terms of this Agreement, the Contractor agrees to cooperate fully in the recovery of these costs, including participation in auditing procedures and subsequent full reimbursement of applicable funds to the County. A. Stop Placement: The County may stop the placement of clients in a treatment program immediately upon finding that the Contractor or Subcontractor is not in compliance with provision of applicable Federal and State laws and regulations or these General Terms and Conditions. B. Additional Remuneration Prohibited: The Contractor shall not charge or accept additional remuneration from any client or relative, friend, payee, guardian or attorney of the client, or any other person, for services provided under this Agreement other than those specifically authorized by the County. In the event the Contractor charges or accepts prohibited remuneration, the County shall have the right to assert a claim against the Contractor on behalf of the client, for double the amount charged, and re coup reasonable attorney’s fees incurred in connection with the claim. Any violation of this provision shall be deemed a material breach of this Agreement and shall constitute grounds for termination. C. In the event the Contractor fails to maintain its reporting obligations, the County reserves the right to withhold reimbursements to the Contractor in an amount proportional to the data estimated to be outstanding until such time that the data is current. C. THE CONTRACTOR AND SUBCONTRACTOR(S) The Contractor assumes all responsibility for the actions of any subcontractors. The Contractor may enter into written subcontracts with persons, partnerships, corporations, “limited liability companies”, or government entities, only upon notifying the County in writing of its intent to subcontract with such entities. County approval will be in writing. December 19, 2023 I - 6 Page 5 In the event that the Contractor employs the use of any subcontractors with the written approval of the County, the subcontract between the Contractor and the subcontractor shall specify that the subcontractor is bound by the terms of this Contractor Agreement between the County and the Contractor. The Contractor shall ensure that in all subcontracts entered into, Clallam County is named as an express third -party beneficiary of such contracts with full rights as such. Subcontractor Duplication of Work: The Contractor ensures that work to be performed under any subcontract does not duplicate work to be charged to the County under any other contract or agreement with the subcontractor. 4. AVOIDANCE OF CONFLICT OF INTEREST The Contractor will avoid organizational conflicts of interest or the appearance of a conflict of interest in disbursing contract funds for any purpose and in the conduct of procurement activities. The Contract will ensure that its subcontractors, employees, agents or representatives avoid conflicts of interest or the appearance of a conflict of interest in disbursing contract funds for any purpose and in the conduct of procurement activities. 5. STAFFING AND CREDENTIALS The Contractor is to inform the County immediately of staff vacancies and other changes in staffing to projects funded by this source, where such staff changes are a departure from staffing patterns outlined in the Contractor’s proposal. In general, the Contractor is to inform the County immediately of any situation that would compromise the Contractor’s ability to conduct the activities outlined in the Statement of Work within proposed time frames. All Contractor personnel shall possess the necessary license/registration/certification as required by law and Health Care Authority policy and in accordance with WAC 182, WAC 246-341, RCW 71.24.037, and any successors as applicable. 6. DRUG-FREE WORKPLACE The Contractor shall maintain a drug-free workplace in accordance with WAC 296-800-11025, with the following information articulated in the agency personnel manual: A. A philosophy of non-tolerance of illegal drug-related activity; B. Agency standards of prohibited conduct; and C. Actions to be taken in the event a staff member misuses alcohol or other drugs. 7. CLIENT ABUSE The Contractor shall immediately report all instances of suspected client abuse to the Washington State Department of Social and Health Services in accordance with State and Federal laws, Health Care Authority and Washington State Department of Social and Health Services policies . 8. NON-DISCRIMINATION The Contractor shall comply with all applicable federal, state, and local laws, regulations, rules, and ordinances relating to nondiscrimination. 9. CRIMINAL HISTORY BACKGROUND CHECK Background Check (RCW 43.43, 388-877-0500 WAC, 246-341 WAC) A. The Contractor shall ensure a criminal background check is conducted for all staff members, case managers, outreach staff members, etc. or volunteers who have unsupervised access to children, adolescents, vulnerable adults and persons who have developmental disabilities. Said criminal background checks shall be renewed not less than every three years thereafter for all persons who have December 19, 2023 I - 7 Page 6 unsupervised access to children, adolescents, vulnerable adults and persons who have developmental disabilities. B. When providing services to youth, the contractor shall ensure that requirements of WAC 388-06 are met. 10. BEHAVIORAL HEALTH TREATMENT REQUIREMENTS (if applicable) If an organization is proposing to offer behavioral health treatment services, they must be authorized to provide these services, and/or subcontract with organizations authorized to provide these services. Requirements for providing behavioral health treatment include: A. An agency must be licensed through the Washington State Department of Health or Health Care Authority as directed under House Bill 1388. An agency must meet the requirements of chapter 246-341 WAC and 388-877-065 WAC through 388-877-0680 WAC, 182 WAC, and 246-341 WAC applicable local and state rules, and state and federal statutes. Or B. An individual must be licensed through the Washington State Department of Health as an advanced social worker, a licensed independent clinical social worker, a licensed mental health counselor, or a licensed marriage and family therapist. An individual must meet the requirements of 18.225 RCW and practice within their scope of work. All licensed individuals and/or organizations must maintain their licensure through the duration of the project. Mental health treatment services and substance use treatment services shall be delivered in accordance with: A. CFR 42, CFR 438, or any successors and Federal 1915(b) Mental Health Waiver, Medicaid State plan or any successors; B. Other provisions of Title XIX of the Social Security Act, or any successors; C. RCW 70.02, 71.05, 71.24, and 71.34 or any successors; D. Chapter 388-855 WAC, 388-875 WAC, 182 WAC, 246-341 WAC or any successors; E. Other applicable state and federal statutes and regulations, or any successors. 11. DEBARMENT CERTIFICATION The Contractor, by virtue of signing this Agreement, certifies that the Contractor is not presently debarred, suspended, proposed for debarment or suspension, declared ineligible, or voluntarily excluded from participating in this Agreement or any Program Agreement by any Federal or State department or agency. 12. AUDITING AND COST RECOVERY CODE A. The Contractor shall perform and submit an independent financial audit, at a minimum on an annual basis. An audit report must be submitted to the County with a letter from management that addresses the adequacy of internal controls within the Contractor's organization. In accordance with the Single Audit Act, and the State to County Basic Agreement, should the Contractor’s total federal funds deem an audit level required by OMB A-133, this audit type is required. The Contractor must notify County of the Contractor’s total federal funding and the determination of the applicability. The audit must be in accordance with Generally Accepted Accounting Principles (GAAP) and include in the management letter to the County any audit findings. Contractors must take corrective action on any audit findings and provide the County documentation on the timely resolution of such findings. The audit and/or any corrective action will be at no cost to the County. December 19, 2023 I - 8 Page 7 The Contractor shall establish and maintain an adequate system of internal controls to ensure the efficient use and proper processing of contract funds. Documentation and records shall be maintained to support levels of service billed. These records and supportive materials shall be available to the County upon request. Annual monitoring by the County shall be conducted to determine compliance with the rules and regulations of each service modality. Contractors are required to maintain client clinical and financial records for a minimum of six (6) years from the date of services. Failure to submit or failure to retain adequate documentation for services billed to the County may result in recovery of payments for services not adequately or correctly documented, and may result in termination of this Agreement. An independent review may take the place of an audit if that process is able to reasonably assure the financial stability of the Contactor’s operations. The review/audit should cover the entire operations of the Contractor. Any exceptions to this process must be granted by the County in writing. Based upon findings of an audit, investigation, field visit, examination, or other proceeding, the County may order a repayment of excess payments. B. Property: Property furnished to the Contractor by the County, or financed or prepaid by the County, or provided by the County, shall: 1. Be used only for the performance of this Agreement; 2. Be reasonably protected from damage or loss; 3. Be surrendered to County prior to settlement upon completion, termination, or cancellation of this Agreement. 13. CORRECTIVE ACTION PROCESS If the County finds evidence of potential non-compliance during the monitoring process or learns that the Contractor or its subcontractors are out of compliance with any of the terms or conditions of this Agreement, the following process will be pursued: A. The Contract Project Manager named on the face sheet of this Agreement notifies in writing the appropriate Contractor staff of the potential non-compliance and an agreeable solution is reached. B. If the process described in (A) does not result in resolution, the County will establish a date when representatives of the County and the Contractor shall meet and discuss areas of contention and attempt to resolve the issues involved. C. The County will provide by registered mail to the Contractor Director and Board President a written summary of the areas of non-compliance or potential non-compliance. D. Within twenty (20) days of the date the written notification was mailed, a discussion between the County and the Contractor Director or Board designee regarding the areas of non-compliance or potential non- compliance shall be conducted. E. If the County and the Contractor cannot agree upon a resolution, the County shall withhold payments related to the area(s) of non-compliance or potential non-compliance, unless a written extension of the period to agree upon corrective action is issued by the County. 14. DEFEND, INDEMNIFY, AND HOLD HARMLESS Defense and Indemnity Agreement: The Contractor agrees to defend, indemnify and hold harmless the County, its appointed and elected officers, agents and employees, from and against all loss or expense, including but not limited to claims, demands, actions, judgments, settlements, attor neys' fees and costs by reason of any and all claims and demands upon the County, its elected or appointed officials or employees for damages because of personal or bodily injury, including death at any time resulting therefr om, sustained by any person or persons and on account of damage to property including loss of use thereof, whether such December 19, 2023 I - 9 Page 8 injury to persons or damage to property is due to the negligence of the Contractor, his/her subcontractors, its successor or assigns, or its or their agent, servants, or employees, the County, its appointed or elected officers, employees or their agents, except only such injury or damage as shall have been occasioned by the sole negligence of the County, its appointed or elected officials or employees. It is further provided that no liability shall attach to the County by reason of entering into this contr act, except as expressly provided herein. 15. MODIFICATION, TERMINATION, SANCTIONS AND RENEWAL Any change in the Agreement or its attachments shall be approved in writing by a representative from each party and documented as a written amendment before becoming effective. Either party may request that the Agreement terms be renegotiated when circumstances, which were neither foreseen nor reasonably foreseeable, arise during the period of performance of this Agreement. Such circumstances must have a substantial and material impact upon the performance projected under this Agreement and must be outsid e of the control of either party. Termination for Default: If the Contractor defaults by failing to perform any of the obligations of the Agreement or becomes insolvent or is declared bankrupt or makes an assignment for the benefit of creditors, the County may, by depositing written notice to the Contractor in the U.S. Mail, terminate the Agreement, and at the County's option, obtain performance of the work elsewhere. If the Agreement is terminated for default, the Contractor shall not be entitled to receive any further payments under the Agreement. Any extra cost or damage to the County resulting from such default(s) shall be deducted from any money due or coming due to the Contractor. The Contractor agrees to bear any extra expenses incurred by the County in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by the County by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that the Contractor was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: The County may terminate the Agreement in whole or in part whenever the County determines, in its sole discretion that such termination is in the interests of the County. Whenever the Agreement is terminated in accordance with this paragraph, the Contractor shall be entitled to payment for actual work performed for completed items of work. An equitable adjustment in the contract price for partially completed items of work will be made, but such adjustment shall not inc lude provision for loss of anticipated profit on deleted or uncompleted work. Termination of this Agreement by the County at any time during the term, whether for default or convenience, shall not constitute a breach of contract by the County. Termination Due to Insufficient Funds: If sufficient funds for payment under this contract are not appropriated or allocated or are withdrawn, reduced, or otherwise limited, the County may terminate this Agreement upon five (5) days written notice to the Contractor. No penalty or expense sh all accrue to the County in the event this provision applies. Termination Procedure: The following provisions apply in the event that this Agreement is terminated: A. The Contractor shall cease to perform any services required hereunder as of the effective date of termination and shall comply with all reasonable instructions contained in the notice of termination, if any. B. The Contractor shall provide the County with an accounting of authorized services provided through the effective date of termination. C. If the Agreement has been terminated for default, the County may withhold a sum from the final payment to the Contractor that the County determines necessary to protect itself against loss or liability. Nothing in this Agreement shall be construed to limit either party’s legal remedies including, but not limited to, the right to sue for damages or specific performance should either party materially violate any of the terms of this Agreement. Failure to act on any default shall not constitute waiver of rights on such default or on any subsequent default. Any civil action brought by any party under or pursuant to this Agreement shall be commenced and maintained in the Superior Court of Washington, Clallam County. December 19, 2023 I - 10 Page 9 16. CLIENT RIGHTS A. Client eligibility will be determined by the definition of the client base for which these funds were approved, as indicated in the Statement of Work (Attachment A). B. Eligible clients requesting services must be responded to by the Contractor within 72 business hours of initial contact, and the initial intake/assessment appointment must be set up within two weeks or less of initial contact. C. The Contractor shall develop policies which specify how clients will be informed of their right to a hearing in the case of: 1. Denial or termination of service; and/or 2. Failure to act upon a request for services with reasonable promptness. 17. DATA SHARING ARRANGEMENT The Contractor will share data with the County for program evaluation purposes and for back-up documentation of services billed, using the data elements and data collection mechanisms documented in the original proposal and Statement of Work. Output data is expected to accompany monthly billings and will be subject to inspection during County monitoring visits, while both output and outcome data are to be summarized and reported in progress and final reports. Documentation of a pattern of failure to comply with these expectations may result in corrective action requirements and/or the withholding of funds. A. Contractors will utilize the data collection system developed by the County and/or Kitsap Public Health District. These will be used to provide back-up data to all billings to the County, taking care to ensure that client data is kept confidential and that no client is reported by name. This data collection system will also be utilized to provide output data in progress and final reports. B. The Contractor shall take due care to protect said data from unauthorized physical and electronic access. The Contractor may use personal information and other information or data gained by reason of this Agreement only for the purpose of this Agreement. The Contractor shall maintain the confidentiality of all client information and other information gained by reason of this Agreement. C. No information that identifies an individual client is to be shared with any other agency (county, state, federal or other) unless the request is specifically approved in writing by the client or the sharing meets one of the exceptions described in CFR42 Part 2 and 45 CFR. 18. CLIENT RECORDS The Contractor shall comply with all state and federal requirements regarding the confidentiality of client records including, but not limited to, the Federal Regulations for the Confidentiality of Alcohol and Drug Client Records, 42 CFR Part 2; and applicable provisions of the Health Insurance Portability and Accountability Act (HIPAA) of 1996, codified in 42 USC 1320(d) et.seq. and 45 CFR parts 160, 162, and 164. Other requirements related to mental health records must be complied with and include 45 CFR 431.300 through 431.307, 45 CFR part 164, and RCW 70.02, 71.24 and 71.34. A. All fiscal and clinical records pertaining to services delivered under the terms of this Agreement shall be maintained for a minimum of six years after the discharge or transfer of the client. Records must be retained for two years in the event of client death. B. Documentation and records as specified by WAC 246-341 and Mental Health Code must be maintained to support the services and levels of service billed. The records and supportive material must be available to the County during monitoring visits and upon written request. Monitoring visits will be conducted to determine compliance with the above rules and regulations. December 19, 2023 I - 11 Page 10 19. INSURANCE The Contractor shall purchase and maintain such insurance as will provide protection from claims set forth below which may arise out of or result from Contractor’s operations under this Agreement whether such operations be by the Contractor or by any Subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable: A. Claims under Workers’ Compensation, disability benefit and similar employee benefit acts which are applicable to the work to be performed. B. Claims for damages because of bodily injury, occupational sickness or disease, or death of employees under any applicable employer’s liability law. C. Claims for damages because of bodily injury or death of any person other than employees. D. Claims for damages insured by usual personal injury liability coverage. E. Claims for damages because of injury to or destruction of tangible property, including loss of use therefrom. F. Claims for damages because of bodily injury or death of any person or property damage arising out of the ownership, maintenance or use of any motor vehicle. The requirements of this section shall not limit Contractor’s responsibility to defend and/or indemnify and/or hold harmless under Section 14 of this Agreement. A. COVERAGE FORMS 1. With respect to Workers' Compensation insurance in the state of Washington, the Contractor shall secure its liability for industrial injury to its employees in accordance with the provisions of Title 51 of the Revised Code of Washington. If the Contractor is qualified as a self-insurer in accordance with Chapter 51.14 of the Revised Code of Washington, the Contractor shall so certify by a letter signed by a corporate officer. Such letter shall set forth the limits of any excess insurance covering its employees. With respect to the performance of this Agreement as to claims against the County, its officers, elected and appointed officials, employees, agents, and volunteers, the Contractor expressly waives its immunity under RCW, Title 51, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to defend, indemnify and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Contractor. The County, its officers, elected and appointed officials, employees, agents and volunteers shall be named as additional insureds. As with other provisions of this Agreement, this provision was mutually negotiated between the parties to this Agreement. 2. General Liability insurance shall be written on an insurance industry standard Commercial General Liability Occurrence policy form, and shall provide insurance for bodily injury and property damage liability to include the following: premises and operatio ns; blanket contractual liability insuring obligations assumed under this section; explosion, collapse and underground hazard perils; broad form property damage; and personal injury liability. In addition, the following coverage extensions shall also be included: Amendment of Contractual Liability for Personal Injury Liability, Per Project Aggregate limits, and Stop Gap Employers Liability. The County, its officers, elected and appointed officials, employees, agents and volunteers shall be named as additional insureds with respect to work performed by or for Contractor on behalf of the County. Contractor shall maintain product and completed operations liability coverage for a period of at least thirty-six months following completion of Contractor’s work. December 19, 2023 I - 12 Page 11 3. If automobiles are used in the rendering of services, auto liability insurance shall be written on an insurance industry standard Business Auto Liability policy form or equivalent. Covered autos shall be designated as “Symbol 1” - Any Auto. 4. Errors and Omissions liability insurance, providing coverage for claims for professional acts, errors or omissions arising out of services performed by Contractor, shall be written on a Professional Liability policy form appropriate to the Contractor's profession. If such policy is written on a claims made form, the retroactive date shall be prior to or coincidental with the date of this Agreement. The policy shall state that coverage is provided on a claims made coverage basis, and shall also state the retroactive date. B. Contractor’s liability insurance, as required by subparagraphs above shall be written for not less than the following limits of liability: 1. Workers’ Compensation Statutory Bodily Injury including Death by Accident or Disease 2. Stop Gap Employers’ Liability $1,000,000 Bodily Injury including Death by Accident - Each Accident $1,000,000 Bodily Injury including Death by Disease - Policy Limit $1,000,000 Bodily Injury including Death by Disease – Each Employee 3. General Liability - Bodily Injury, Personal Injury & Property Damage $2,000,000 General Aggregate $2,000,000 Products and Completed Operations Aggregate $1,000,000 Personal Injury $1,000,000 Each Occurrence 4. Automobile Liability $1,000,000 Bodily Injury including Death and Property Damage - Per Accident 5. Professional Liability $ 2,000,000 Per Occurrence $ 2,000,000 Annual Aggregate or $ 1,000,000 Per Occurrence $ 3,000,000 Annual Aggregate C. Certificates of Insurance evidencing the above coverages that identify the County as an additional insured must be filed with the County prior to commencement of the work. Such certificates shall state that the County, its officers, elected and appointed officials, employees, agents and volunteers have been named as additional insureds on all the liability policy forms, and that the general liability policy provides primary coverage as respects the County and any other insurance maintained by the County shall be excess and not contributing insurance with Contractor’s insurance. In addition, such certificates shall provide the County with 30 days prior written notice in case of cancellation or non-renewal, except 10 days for non- payment of premium. Acceptance by the County of deficient evidence of insurance does not constitute a waiver of contract requirements as provided by the conditions of this contract Agreement. Any such policy of insurance the Provider is required to obtain and maintain pursuant to this Agreement shall be primary over any third party liability coverage provided to Clallam County by and through its membership in the Washington Counties Risk Pool or WCRP. The third party liability coverage provided by the WCRP to Clallam County shall be non-contributory with respect to any policy of insurance the Provider is required to obtain and maintain pursuant to this Agreement. The County shall have no obligat ion to report occurrences unless a claim or lawsuit is filed with it and the County has no obligation to pay any insurance premiums. Evidence of primary insurance coverage shall be submitted to the listed County Contact Person within 20 days of the execution of this Agreement. The Agreement shall be void ab initio if the proof of coverage is not timely supplied. December 19, 2023 I - 13 Page 12 If the proof of insurance or certificate of coverage indicating the county is an “additional insured” to a policy obtained by the Contractor in order to comply with this agreement refers to an endorsement (by number, abbreviation or name, but does not provide the full text of that endorsement, then it shall be the obligation of the Contractor to obtain the full text of that endorsement and forward that to the County within 30 days of the execution of this Agreement. The coverage limits identified herein shall not limit the potential liability of the Provider and the Provider’s duty to defend, indemnify, and hold harmless shall apply to any liability beyond the scope of insurance coverage. Contractor’s failure to obtain and maintain any and all required policies of insurance during the term of this Agreement shall be grounds for the County to withhold compensation otherwise due to the Contractor. 20. PROGRAM OUTREACH, CLIENT REFERRAL AND CARE COORDINATION It is the responsibility of the Contractor to conduct outreach activities to inform the public and relevant providers of the availability of services. When a client is determined to be in need of services other than or in addition to the services provided by this Contractor, it is the responsibility of the Contractor to direct the client to such services and to conduct appropriate care coordination. Referrals, case consultation, and all care management activities are always to be documented in the client’s clinical chart. 21. ASSESSMENT REQUIREMENTS (if applicable) Mental health providers and ARNPs are required to incorporate formalized substance use screening into assessment activities. Substance use treatment providers are required to incorporate formal mental health screening into assessment activities. Screening tools and results are to be included in the client’s chart. Where indicated, all providers must make referrals as needed to substance use or mental health services and to conduct follow-up co-consultation activities. These activities are to be documented in the clinical chart. 22. CO-OCCURRING DISORDERS TREATMENT REQUIREMENTS Contractors with clients diagnosed with co-occurring disorders must conduct the following clinical activities: A. Documentation of current substance use and mental health psychosocial assessment in the client chart that includes all diagnoses; B. Documentation of treatment plan in the chart that integrates findings of both the substance use and mental health assessments and that has been co-developed by the substance use and mental health program staff; C. Evidence in the chart of care coordination with local substance use or mental health providers, or with dually-qualified staff on-site; D. Documentation in the chart of all co-occurring disorders treatment activities, including weekly clinical supervision, which is to include all agency staff routinely involved in the client care of clients who have co- occurring disorders. 23. CULTURAL COMPETENCY All services provided by the Contractor shall be designed and delivered in a manner sensitive to the needs of people from diverse backgrounds including people of racial, ethnic and cultural minorities, immigrant and refugee communities, those in rural areas, those with disabilities, lesbian, gay, bisexual, transgender, and queer populations, and economically and socially disadvantaged groups . December 19, 2023 I - 14 Page 13 24. REQUIREMENT OF MEDICAID TITLE XIX ELIGIBILITY REVIEW A. Contractors must screen all clients who are candidates for the funds under consideration for Medicaid eligibility, using the Title XIX Financial Eligibility Screening Processes. Those clients deemed potentially eligible for Title XIX funded services must be referred to the DSHS Community Services Office (CSO) to apply for financial assistance. B. Charging for services rendered to clients eligible for Title XIX services to the funds made available by this Agreement shall constitute an overpayment. 25. DISPUTE RESOLUTION The parties to this Agreement shall resolve all disputes at the most relevant level. The Contractor shall bear responsibility for resolving any dispute that occurs between a client and the Contractor. Differences between the Contractor and the County, arising under and by virtue of the contract documents, shall be brought to the attention of the County Contracts Manager at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. The records, orders, rulings, instructions, and decision of the County Contracts Manager shall be final thirty (30) days from the date of mailing unless the Contractor mails or otherwise furnishes to the County Contracts Ma nager a written notice of appeal. The notice of appeal shall include facts, law, and argument as to why the conclusions of the County Contracts Manager are in error, and a brief statement of the relief sought. The County will have an opportunity to respond in writing to the appeal, and its response shall include facts, laws, and argument as to why the conclusion of the County Contracts Manager should be affirmed. If an appeal of the County Contracts Manager decision is timely received, the County and the Contractor shall convene a dispute resolution board comprised of one member nominated separately by each party, and a third member identified and agreed upon by the two members. If the two members together cannot agree upon the third member, the Contractor and County are to petition the Clallam County Superior Court to designate a third member. The Dispute Resolution Board will resolve the dispute based upon the written appellate materials submitted by the Contractor and responsive written materials provided to the Board and served on the Contractor by the County Contracts Manager. Live testimony will not be permitted and oral argument will be permitted only if requested by the Board. If oral argument is requested it will be conducted in accordance with Rule 11.4 of the Washington Rules of Appellate Procedure. The Board will issue a written decision and serve it on both parties. Review of any Dispute Resolution Board’s determination may be brought in the Superior Court of Clallam County within fifteen (15) days of mailing of the Dispute Resolution Board’s written decision. Pending a final decision in the Superior Court of Clallam County, the Contractor shall proceed diligently with the performance of this Agreement and in accordance with the decision rendered. Notice of Potential Claims: The Contractor shall not be entitled to additional compensation or to extension of time for (1) any act or failure to act by the County Contracts Manager or the County, or (2) the happening of any event or occurrence, unless the Contractor has given the County a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by the County. The written Notice of Potential Claim shall set forth the reasons for which the Contractor believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. Contractor shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. Detailed Claim: The Contractor shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by the County, the Contractor has given the County a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extensi on of time claimed to be due. 26. SEVERABILITY December 19, 2023 I - 15 Page 14 If any term or condition of this Agreement or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this Agreement are declared severable. 27. SURVIVAL Without being exclusive, Sections 14, 15, 25 and 26 above shall survive any re -negotiation, termination, expiration, or determination of invalidity of this Agreement in whole or in part. Any other Sections of this Agreement which, by their sense and context, are intended to survive shall also survive. December 19, 2023 I - 16 Page 15 APPENDIX A STATEMENT OF WORK AND BUDGET Contractor will utilize a Firefighter/Paramedic that will work with at-risk people for the provision of medical care services throughout Clallam County. Job Descriptions 2.2 Firefighter/Paramedic 2.2.1 Nature of Work In addition to general duties and responsibilities of a firefighter, provides patient care and treatment in medical emergencies under the direct or indirect supervision of a physician and, in the event of life-threatening emergencies, on own initiative to the extent authorized by Clallam County ALS Protocols. 2.2.2 Reporting Relationships While providing emergency patient care and treatment, firefighter/paramedic is under the direct or indirect supervision of the Clallam County Medical Program Director. When not involved in providing emergency care, works under the general supervision of a superior officer. 2.2.3 Duties and Responsibilities a. Rides or drives medic vehicle in response to emergency calls; physically examines and takes history of victim; formulates a plan of treatment and performs therapeutic maneuvers in accordance with standing orders; transports to hospital as required. b. Maintains emergency aid equipment; replenishes medications and supplies. c. BLS Evaluator, instructs CPR and EMT training. d. Makes public presentations regarding the Medic I program. e. Responds to fire emergencies in medic vehicle; works as a member of the engine or ladder company; provides rescue or aid to victims as needed; carries out ventilation procedures; performs salvage and other duties as required. f. Participates in firefighting training exercises and classroom sessions. g. Performs routine duties, including maintenance checks and minor repairs to apparatus, cleaning and maintaining station facilities. 2.2.4 Knowledge, Abilities and Skills a. Must be certified as a paramedic by the Clallam County Medical Program Director, and be a Washington State certified paramedic. b. Thorough knowledge of modern methods, principles, techniques and practices applied to firefighting, fire prevention, fire safety inspection, natural or man-made disasters, and related fields. c. Knowledge of and ability to competently use, operate, and maintain firefighting equipment and tools including trucks, ladders, hose, and heavy-duty fire apparatus. d. Knowledge of salvage and overhaul operations and methods. e. Ability to operate hand and power tools used in maintenance, construction, and demolition. f. Knowledge of traffic laws, ordinances, and regulations involving emergency vehicle operation. December 19, 2023 I - 17 Page 16 g. Ability to memorize the geography, street locations, locations of hydrants, buildings, and routes in the City of Port Angeles as well as individual characteristics of buildings including construction, hazards, and built-in protective devices. h. Ability to read and interpret maps, plans, and diagrams. i. Knowledge of the basic principles of building construction, building and fire codes, electricity, and chemistry including the hazardous chemical properties of a variety of materials. j. Ability to work in the face of real and potential danger. k. Knowledge of FCC radio communications rules and regulations. l. Ability to rapidly analyze dangerous situations and take reasonable course of action; reacting quickly and calmly and to recall facts and conditions observed while under severe physical and emotional stress. m. Ability to deal with the public courteously and effectively; i.e., enforce laws and ordinances with firmness, tact, and impartiality. n. Ability to maintain harmonious working relationships with supervisors, co -workers, and other City of Port Angeles employees. o. Ability to perform moderately complex mathematical computations. p. Ability to communicate effectively, both orally and in writing. 2.2.5 Position Requirements a. Must be a Washington State certified paramedic. Posses and maintain a valid Washington State driver's license. High school graduate or equivalent. b. Must attain IFSAC Firefighter II certification in order to be eligible for promotion to Top Step Firefighter/Paramedic. 2.2.6 Physical Requirements a. Ability to perform a variety of firefighting/paramedic skills and duties such as: Carrying and manipulating hose, ladders, monitors, and other firefighting equipment; lifting firefighting equipment and rescuing people. Climb ladders; extricate victims; operate light and heavy mechanical equipment. Ability to endure physical discomfort for long periods of time. Ability to meet physical requirements shall be determined by pre-employment testing, medical examination, and subsequent on-the-job performance. b. As a condition of employment, all firefighter/paramedics must be non-smokers at the time of hire and thereafter, on or off the job. Objectives include; A. Identify and make contact with a minimum of 75 individuals during every six-month period. B. Reduce overall incidence of drug overdose fatalities. C. Reduce visits to the hospital emergency department. D. Reduce 9-1-1 calls for service. E. Provide referrals to appropriate health care alternatives. The Community Paramedics will collaborate with healthcare providers and emergency service partners to identify and support community members living with behavioral health issues, substance use disorders, and chronic December 19, 2023 I - 18 Page 17 health conditions. Their activities are designed to bridge gaps in care, providing essential assistance until patients have the necessary resources to thrive independently. Maximum consideration for this contract is $351,871.24 In addition, quarterly reporting is required per section 6. PAYMENT, BILLING AND REPORTS in the Special Terms and Conditions. All monthly billings will be signed and submitted on the county provided invoice and are required to include backup for reimbursement that supports all services being billed. Billing may be submitted either electronically or by mail. BUDGET/FEE SCHEDULE January 1, 2024 – December 31, 2024 SERVICE MAXIMUM REIMBURSED BY COUNTY Community Paramedic $103,515.57 Community Paramedic $102.743.76 TOTAL $206,259.33 January 1, 2025 – December 31, 2025 SERVICE MAXIMUM REIMBURSED BY COUNTY Community Paramedic $72,805.96 Community Paramedic $72,805.96 TOTAL $145,611.91 Backup requires ID # or tracking that will enable the county to match records to billings when the county is onsite for monitoring visit(s). Funding will be provided during two separate funding periods as documented above. Each funding period will not exceed the designated funding amount for that period. No funding may be carried over to the succeeding period nor may future funding be accessed in a prior funding period. Funds will not be moved between individual line items within the current funding period unless approved in writing by the county project manager. Requests to move funds between individual line items within the current funding period cannot exceed 10% of the total budget for that funding period. Funds will not be carried over to future funding cycles. December 19, 2023 I - 19 Date: December 19, 2023 To: City Council From: Mike Healy, Director of Public Works & Utilities Subject: Lower Elwha Klallam Tribe and City of Port Angeles Interlocal Agreement – Ennis Creek Fish Barrier Removal Design Grant Background / Analysis: The Ennis Creek Fish Barrier Removal Project will remove the double barrel culvert barriers which are an impediment to fish passage. One upstream barrier remains, at the stream crossing at US 101. The Washington State Department of Transportation is currently in the design phase of the removal of the barrier at US 101. The Ennis Creek watershed was ranked as the 14th priority watershed and the system priority is listed as Medium. Ennis Creek is located in Watershed Resource Inventory Area (WRIA) 18. Ennis Creek is the one of the least disturbed of the 5 independent urban drainages. It has the largest undisturbed upper watershed with snow-fed headwaters in the Olympic National Park, the least development, a wide diversity of existing native fish stocks and a high potential for restoration. This project will remove one fish passage barrier on Ennis Creek at River Mile 0.5, where Ennis Creek crosses Ennis Creek Road. The existing double concrete culverts under Ennis Creek Road will be replaced with either a bridge, wide concrete box or arch culvert. This project does not address a surface water drop created by the City’s sewer force main (installed in 1969) that was encased in concrete and is now exposed across the entire width of Ennis Creek. The main was taken out of service in September 2016 when the City's Combined Sewer Overflow (CSO) Reduction project was placed in service. LEKT and City staff are currently working together to secure construction funding for this project. Removal of these barriers to fish passage downstream of US 101 has been and continues to be a City goal. The City has unsuccessfully applied for design grants for both barriers and has a tremendous opportunity to partner with LEKT. As lead agency, LEKT will select the consultant for design of the project and manage the consultant contract. The City will provide input and review of design and consultant payments. The City’s cost is in the not to exceed amount of $45,000.00 for the design of the project, on a cost reimbursable basis for grant match. Summary: The Lower Elwha Klallam Tribe (LEKT) has received a design grant for the removal of the double barrel culvert fish passage barrier on Ennis Creek. The federal grant is from the United States Fish and Wildlife (USFWS) National Fish Passage Program and includes a $45,000 local match. The City of Port Angeles (CITY) has committed to partnering in this process with LEKT being the lead agency. Funding: This project, GG0119 – Ennis Creek Fish Barrier Removal, is identified in the 2023-2028 Capital Facilities Plan and is funded in the amount of $45,000 from the General Fund. Recommendation: Approve and authorize the City Manager to execute the Interlocal Agency Agreement with the Lower Elwha Klallam Tribe for execution of this phase of the project in a not to exceed amount of $45,000 and authorize the City Manager to make minor modifications as necessary. December 19, 2023 I - 20 Funding: This project, GG0119 – Ennis Creek Fish Barrier Removal, is identified in the 2023-2028 Capital Facilities Plan and is funded in the amount of $45,000 from the General Fund. December 19, 2023 I - 21 -1- INTER-LOCAL AGREEMENT BETWEEN CITY OF PORT ANGELES AND LOWER ELWHA KLALLAM TRIBE FOR 2024 – 2026 This Inter-Local Agreement is made between the City of Port Angeles (herein after referred to as “the City”) and the Lower Elwha Klallam Tribe, a federally-recognized Indian Tribe (hereinafter “Tribe”) for the purpose of cooperatively pursuing design and funding for the removal of fish passage barriers within Ennis Creek. WHEREAS, the Inter-Local Cooperation Act, RCW 39.34, provides that the City as a political subdivision of the State of Washington and the Tribe as an Indian Tribe recognized as such by the federal government may enter into an agreement for cooperative or joint exercise of governmental powers; and WHEREAS, the City desires to improve infrastructure and fish passage by replacing undersized culverts on Ennis Creek at Ennis Creek Road; and WHEREAS, the Tribe also seeks to improve fish passage conditions at Ennis Creek. NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by reference, and the terms and conditions set forth below, it is mutually agreed that: A. The Tribe’s Responsibilities: The Tribe will conduct a Request for Proposals (RFP) to hire a qualified engineering firm to do the necessary assessment to support designs to replace barrier culverts on East Ennis Road. The Tribe will manage the consultant design agreement and provide regular design updates to the City. B. The City’s Responsibilities: t The City will allow access to City property along Ennis Creek and provide engineering review throughout the design process to ensure the selected structure meets the City’s long-term needs. Should the design grant be awarded to the Tribe, the City will provide a cash match of up to $45,000 on a reimbursable basis to contribute to the design process. C. General Conditions: 1. Duration: Unless terminated by either party, this agreement shall commence on the date of execution, and shall remain in effect through (December 31, 2026). December 19, 2023 I - 22 -2- 2. Modification: This Agreement may be amended or altered only by written agreement of the designated representatives of both the City and the Tribe upon the signature of such representatives. The amendment shall explicitly state that it is an amendment to this Agreement. 3. Termination: This Agreement may be terminated by either party sixty (60) days after receipt of written notice of intent to terminate; PROVIDED that either party may immediately terminate this Agreement for public convenience or in the event of a financial emergency. 4. Property: The parties do not intend to purchase or acquire any real or personal property in performance of this Agreement, other than the supplies necessary to perform this Agreement. Property purchased or acquired in performance of this Agreement will remain with the purchasing party upon termination or expiration of this Agreement. 5. Ownership of Items Produced: All writing, programs, data, public records or other materials prepared by the Tribe and/or its consultants, subcontractors, or volunteers, in connection with performance of this Agreement will be delivered to the City. The parties recognize and acknowledge that all such information is available to the public, unless exempted by state or federal law. 6. Non-Discrimination: The Tribe shall not discriminate against any person on the basis of race, creed, political ideology, color, national origin, sex, marital status, sexual orientation, age, or the presence of any sensory, mental or physical handicap. 7. Defense, Indemnity, Hold Harmless: The Tribe shall defend, indemnify, and hold the City harmless from and against any liability for any/all injuries to person or property arising from the sole negligent act or omission of the Tribe or its elected officials, department heads, agents, or employees in performance of this Agreement. The City shall defend, indemnify, and hold the Tribe harmless from and against any liability for any/all injuries to person or property arising from the sole negligent act or omission of the City or its elected officials, department heads, agents, or employees in performance of this agreement. 8. Limited Waiver of Sovereign Immunity: This limited waiver of the sovereign immunity of the Tribe from suit or action is adopted pursuant to the terms of the Constitution and Bylaws of the Lower Elwha Tribal Community, approved by the Secretary of the Interior on April 29, 1968, as amended, and shall be strictly construed and limited to its special terms and the special waiver granted. The Tribe hereby specifically waives its sovereign immunity against suit for the limited purpose of entering, enforcing, and performing under this Agreement. This limited waiver of immunity is limited to only the provisions of this Agreement and with the exception of the obligations that survive closing shall terminate consistent with the termination or expiration of this Agreement. The Tribe understands and agrees that such limited waiver shall permit the City to take all actions allowable under this Agreement or any applicable law to enforce the terms of this Agreement, secure the benefits thereof, and ensure the Tribe's performance thereunder, with venue for any such action only in the Superior Court of Clallam County, Washington. This waiver is not intended to be and shall not be December 19, 2023 I - 23 -3- construed as a general waiver of the Tribe's sovereign immunity. This Agreement does not create any enforceable rights in any person or entity not a party hereto. Nothing in this Agreement shall be construed to authorize any suit, execution, attachment, or judicial process against the persons or property of the Tribe or any of its officers, agents, or employees, or against the Tribe's Governing Body or any member thereof, other than as specifically set forth above. 9. Administration: The Tribe’s contact is: Mike McHenry, Habitat Manager, Natural Resources Department, 760 Stratton Road, Port Angeles, WA 98363, (360-457-4012 ext. 7492), mike.mchenry@elwha.org. The City’s contact is: Vince McIntyre, City of Port Angeles, 321 E. 5th Street, Port Angeles, WA 98362, (360) 417-4701, Vmcintyr@cityofpa.us. IN WITNESS HEREOF, this Agreement is executed by Clallam County and by the City of Port Angeles, Washington. CITY OF PORT ANGELES LOWER ELWHA KLALLAM TRIBE Nathan West, City Manager Dated: ________________ Frances Charles , Chair Dated: ________________ Attest: __________________________________ Kari Martinez-Bailey, City Clerk Approved as To Form: Attest: William E. Bloor, City Attorney December 19, 2023 I - 24 Date: December 19, 2023 To: City Council From: Kari Martinez-Bailey, City Clerk Subject: City Council Assignments for 2024-2026 Background / Analysis: As members of the Port Angeles City Council, you not only dedicate time to your duties as Council members, you are also asked to serve on a variety of internal and external boards, committees, and commissions. Appointments to these committees are typically for two years. Committee assignments are made by the Council as a body, except for the Utility Advisory Committee, (UAC). By ordinance, the Mayor is given the authority to appoint three council members to serve on the UAC. Most committees have been assigned an alternate representative. Alternates serve an important role in ensuring that the City is represented when the assigned Council member(s) cannot attend. If you cannot attend a meeting, please contact your alternate directly to arrange for them to attend in your absence. Staff serves as alternate on a few committees, including as the main alternate for the Olympic Peninsula Tourism Commission. By statute, only one Council member is assigned to the Lodging Tax Advisory Committee (LTAC), therefore there is no alternate assigned to the LTAC. It’s important to note that the Council Reports section of the meeting agenda is intended to be a time when Council members can update the full body on their committee assignments. The Clerk’s Office will send correspondence to each committee, notifying them as to their Council representative(s). City advisory committees will be in touch with Council members about onboarding. Funding Overview: N/A Attachments: City Council Committee Assignment Descriptions. Summary: Council members are asked to serve on a variety of internal and external boards, committees and commissions. Some assignments are either required by State statute or by the organization’s bylaws. Each year City Council reviews the current assignments for possible alteration in assignment. Every two years, the Mayor works with Council members to determine each member’s interest in serving on these various committees, and then presents a draft assignment list to the full Council for its consideration. Funding: N/A Recommendation: Review and discuss the assignments in preparation for the appointments made during the second meeting in January. December 19, 2023 I - 25 321 East Fifth Street Port Angeles, WA 98362 City of Port Angeles Committee Assignment Descriptions City Wellness Committee 1 Councilmember Assigned City of Port Angeles Committee Meets as needed, usually during the hours of 9am to 5pm / City Hall An employee wellness committee can serve many helpful functions with regard to the successful development and promotion of a wellness program. The committee consists of approximately 2-12 members, representing a variety of departments, work areas and specialties. Clallam County Board of Health Sequim Councilmember Assigned Clallam County Committee Meetings are the 3rd Tuesday of every month / 1:30 pm / Commissioner’s Board Room In 2004 the Board of Health (BOH) adopted an ordinance creating an expanded Clallam County Board of Health. The Board consists of the Clallam County Board of Commissioners (3), a representative of the incorporated cities (1), a representative of a hospital district (1), and 2 at-large positions (2) for a total of 7 members. The incorporated cities of Clallam County are asked to reach consensus on a recommendation for appointment. Port Angeles, Forks and Sequim alternate appointing a representative to the BOH every three years. Sequim Councilmember Pam Leonard-Ray has agreed to serve in this capacity until 2019. Clallam Transit System Board 2 Councilmembers Assigned Meets 3rd Monday of each month / 1pm / Rotating locations Clallam Transit System (CTS) is organized into three departmental areas: operations, maintenance, and administration. Oversight of all agency operations is the responsibility of the General Manager. Legal counsel is at the disposal of the General Manager as needed. Agency policy oversight is the responsibility of an appointed panel of elected officials. The three municipalities within the service area (Forks, Port Angeles, and Sequim) and Clallam County each appoint two elected representatives to the CTS Board. December 19, 2023 I - 26 321 East Fifth Street Port Angeles, WA 98362 Disability Board Mayor Assigned Clallam County Committee 3rd Tues of month / 9am / Meetings set by the Clerk of the Disability Board The purpose of the Disability Board is to establish rules and procedures and administrative policies regarding the conduct of business of the Clallam County Disability Board (Disability Board) in order to ensure compliance with the provisions of RCW 41.26, the Law Enforcement Officers and Firefighters Retirement System Act. Feiro Marine Life Center Board of Directors 1 Councilmember Assigned Meetings to be determined A Feiro Board member spends on average between 5-10 hours per month providing organizational guidance during monthly board and committee meetings, working with the executive director on special initiatives, and volunteering to carry out programs and projects. Fireman's Pension Board Mayor Assigned City of Port Angeles Committee Meets once a year at City Hall The Firemen’s Pension Board meets annually and consists of the Mayor, the City Clerk, two trustees, and the Chief Financial officer. The Board administers the Firemen’s Pension Plan (FPP), a closed, single- employer defined benefit pension plan established and amended in conformance with Chapter 41.185 RCW. The FPP provides retirement, disability, long-term care, and death benefits to fire fighters (hired prior to March 1, 1970) and their beneficiaries. As of October 15, 2017, four individuals and one spouse are covered by this system. December 19, 2023 I - 27 321 East Fifth Street Port Angeles, WA 98362 Growth Management Steering Committee (GMSC) 1 Councilmember Assigned Clallam County Committee Meets as needed / Locations rotate The Washington State Growth Management Act (GMA) of 1990 requires that a county that plans under RCW 36.70A.040 shall adopt a countywide planning policy in cooperation with the cities located within the county. A Growth Management Steering Committee was appointed to review and draft the policies. At its February 21, 2017 meeting, Council passed Resolution 06-17, approving of a process and framework for updating the County-Wide Planning Policy under RCW 36.70.A.210. The resolution states that the county and each city shall appoint two representatives to serve on the GMSC. Each jurisdiction may also appoint alternates that can participate in a GMSC meeting in the absence of the regular appointee(s). The City of Port Angeles appoints one Councilmember and one staff member. Lauridsen Trust Mayor Assigned Charity Trust Board Meets 3rd Thurs of month / 11am / First United Methodist Church The G.M. Lauridsen Charity Trust Fund provides aid, in the form of grants, to deserving widows in Clallam County. Money can be used for many purposes including medical needs, rent and utility payments. Law and Justice Council 1 Councilmember Assigned Clallam County Committee Meets as needed / Clallam Commissioners Board Room The purpose of the Law and Justice Council is to provide a forum and structure to coordinate all civil and criminal justice agencies, programs and services in Clallam County. December 19, 2023 I - 28 321 East Fifth Street Port Angeles, WA 98362 Lodging Tax Advisory Committee 1 Councilmember Assigned Port Angeles City Council Advisory Committee Meets as needed / City Council Chambers The Lodging Tax Advisory Committee reviews, comments, and makes recommendations to the City Council on activities and/or facilities to be funded by lodging excise tax revenues. The Committee’s recommendations must be related to the statutory purposes of paying for the cost of tourism promotion and/or acquisition or operation of tourism-related facilities. The members of the Lodging Tax Advisory Committee are appointed to one-year terms, with possible reappointment for successive terms. Marine Resource Committee 1 Councilmember Assigned Clallam County Committee Meets 3rd Monday of the month / 5:30 pm / Meets at the Clallam County Courthouse The Clallam County Marine Resources Committee (MRC) was established by the Clallam County Commissioners in 1999 to protect and enhance the local marine environment and contribute to the protection of the marine environment of the Northwest Straits region. The Clallam MRC is one of seven MRCs established in the Northwest Straits region as part of the Northwest Straits Marine Conservation Initiative. North Olympic Peninsula Resource Conservation & Development Council (NOP RC&D) 1 Councilmember Assigned Meets 4th Thursday of the month / Meets at the John Wayne Marina in Sequim The goals of the NOP RC&D are: • To develop, support and carry out regional plans for economic and community development; • To support the efforts of other organizations and agencies to enhance quality of life in the region; • To provide networking opportunities to collaborate on and advance regional projects; • To leverage the coordination and cooperation of members in projects which enhance the economy and environment of the North Olympic Peninsula. December 19, 2023 I - 29 321 East Fifth Street Port Angeles, WA 98362 Olympic Peninsula Tourism Commission 1 Councilmember Assigned 1st Thursday of the month / 11am to 1pm / Locations rotate Since January of 2015, the City of Port Angeles has contracted directly with the Olympic Peninsula Tourism Commission. The City joined eight other jurisdictions and/or entities in an inter-local operating agreement for the purpose of tourism promotion on the Olympic Peninsula. Peninsula Area Public Access 1 Councilmember Assigned Second Tuesday of the month at 6pm – virtual Email info@papaonline.com for link to attend Peninsula Area Public Access (PAPA) manages two public access channels - Astound by WAVE Cable 21 (standard definition/government focus) and 120 (high definition/community focus) - through an agreement with the City of Port Angeles which holds the franchise agreement. PAPA's mission is to offer local programming to county residents which reflects the interests and needs of the community. Astound reaches about 10,000 households throughout Clallam County In addition, Peninsula Area Public has apps that allow viewers to access our two channels over the internet on Roku, Amazon Fire and Apple TV as well as directly on our website. Port Angeles Downtown Association (PADA) 1 Councilmember Assigned 2nd Monday of the month / 6:15 pm / Port Angeles Downtown Association Office The mission of Port Angeles Downtown Association is to develop and promote a healthy and prosperous downtown. December 19, 2023 I - 30 321 East Fifth Street Port Angeles, WA 98362 Port Angeles Forward Committee 2 Councilmembers Assigned Port Angeles City Council Advisory Committee Meets quarterly / at 7:30 am / City Hall The Port Angeles Forward Committee is dedicated to creating a strong, economically and culturally vibrant community that will enhance the lives of citizens through the following goals to: • Foster private sector investment in Port Angeles; • Facilitate input from stakeholders to create a consensus, strategy, and vision for development and implementation of a Port Angeles Forward Master Plan; • Provide communication between stakeholders; • Recommend actions to encourage private investment and stimulate the economy and livability of the community; and • Identify and resolve barriers that adversely impact the ability to achieve committee goals. Port Angeles Regional Chamber of Commerce 1 Councilmember Assigned Meets 2nd Friday of the month / noon / Location varies The mission of the Port Angeles Regional Chamber of Commerce is to provide services and cultivate an environment where businesses in the region can thrive and connect as a community. Peninsula Regional Transportation Planning Organization (PRTPO) 1 Councilmember Assigned Formed through an Inter-Local Agreement Meets 2nd Friday every other month / 10am / Location varies The PRTPO is the Regional Transportation Planning Organization for Clallam, Jefferson, Mason and Kitsap Counties, located in Northwestern Washington State on the Olympic Peninsula. It is a voluntary association of cities, towns, counties, ports, tribes, transit agencies and major employers that work together to develop transportation plans designed to meet the region's future economic and population growth. December 19, 2023 I - 31 321 East Fifth Street Port Angeles, WA 98362 Solid Waste Advisory Committee 1 Councilmember Assigned Clallam County Committee Meets 3rd Thursday of odd months / 3pm / Clallam County Commissioners Board Room Assists in the implementation of programs and policies concerning solid waste handling and disposal, and reviews and comments on proposed changes to the Comprehensive Solid Waste Management Plan. The committee is comprised of nine representatives; one from each of the incorporated cities, the waste industry, tribal councils, Clallam County, state and federal agencies, private industry, and one at-large. Trust Lands Advisory Committee 1 Councilmember Assigned Clallam County Committee Meetings are generally the 3rd Friday of each month / noon / Clallam County Courthouse The Trust Lands Advisory Committee reviews and analyze the history, issues, benefits, challenges and advantages of re-conveyance of trust lands to Clallam County and if found to be in its best interest, to recommend such action as may be required to effect this change in the management of these properties. If not in the greater interest of the County to seek re-conveyance, the Committee is tasked to provide guidance to ensure a continual engagement with the Department of Natural Resources and how it is promptly and adequately fulfilling its Trust Land objectives to Clallam County, its taxing districts, and its citizenry. Volunteer Fireman's Pension Board Mayor Assigned, plus one additional Councilmember City of Port Angeles Committee Meets as needed / City Hall The Volunteer Fire Fighters’ Relief and Pension System is a cost-sharing multiple-employer retirement system that was created by the Legislature in 1945 under Chapter 41.16 RCW. It provides pension, disability, and survivor benefits. Membership in the system requires service with a fire department of an electing municipality of Washington State, except those covered by LEOFF. December 19, 2023 I - 32 321 East Fifth Street Port Angeles, WA 98362 Utility Advisory Committee 3 Councilmembers Assigned Port Angeles City Council Advisory Committee Meets 2nd Tuesday of month / 3pm / Council Chambers The Utility Advisory Committee (UAC) gives advisory recommendations to the City Council on matters relating to City utility policies and operation. The UAC is comprised of three City Council members, one member representing the industrial customers of the City’s utilities, one member representing a licensed care facilities in the City, and three members that represent all other customers of the City’s utilities. Members are appointed to four-year terms, with a limit of two consecutive terms. William Shore Memorial Pool District 2 Councilmembers Assigned Clallam County Committee 4th Tuesday / 3pm / Clallam Commissioners Board Room A board of five Commissioners set policy and carry out the official business of the Pool District. Board Commissioners are composed of two City of Port Angeles Councilpersons, two Clallam County Commissioners and one at-large Commissioner, who is approved by the WSMPD governing board and can serve a four year term. *Alternate representatives will be assigned to all committees. If you cannot attend, please contact your alternate directly. December 19, 2023 I - 33 Date: December 19, 2023 To: City Council From: Mike Healy, Director of Public Works & Utilities Subject: Washington State Transportation Improvement Board Grant Acceptance: Marine Drive Overlay – Tumwater Truck Route to Hill Street Project (TR0221) Background / Analysis: To enhance the movement of people, goods and services throughout the State, the Washington State Transportation Improvement Board (TIB) funds high-priority transportation projects. TIB recently selected 20 projects (out of a total of 28 project applications submitted) totaling $13.789M in funding through its statewide Arterial Preservation Program (APP) for Fiscal Year (FY)2025. The City was successful in obtaining a TIB grant in the amount of $740,149 to overlay Marine Drive between Tumwater Truck Route and Hill Street. The Marine Drive Overlay Project (TR0221) is included in the approved 2024-2029 Capital Facilities Plan and includes the following improvements: • A 2-inch asphalt mill and fill of Marine Drive from Tumwater Truck Route to Hill Street to correct surface conditions. • Replacement of existing sidewalk curb ramps to meet ADA standards as required. This project was scheduled to occur in 2026, however, to take advantage of pavement work already needed to repair Marine Drive from the Wastewater force main project Staff recommends pulling the paving project to 2024. Funding received from the TIB grant and already required wastewater pavement repairs reduces the City Transportation Benefit District funding needed to $220,000 for this one-mile stretch of road to meet grant match requirements. Design will be completed by the Engineering Division in 2024. In accordance with RCW 47.26.084, the City must certify full funding by December 2, 2024, or the grant may be terminated. Project construction Summary: Washington State Transportation Improvement Board (TIB) has offered the City grant funding in the amount of $740,149 to repave Marine Drive between the Tumwater Truck Route and Hill Street. An agreement with TIB is required to obligate the funding. Funding: The grant agreement requires a 35% match from the City in the amount of $400,000. Funding is available in the 2024-2029 Capital Facilities Plan for project TR0221 – Marine Drive Paving (Valley to Hill Street) in the amount of $220,000 and WW0120 – Wastewater Capacity project for trench restoration in in the amount of $180,000. Recommendation: Accept the Washington State Transportation Improvement Board (TIB) design and construction grant in the amount of $740,149, authorize the City Manager to execute a TIB grant agreement, sign all required grant forms, and make minor modifications as necessary. December 19, 2023 I - 34 is scheduled to be bid in spring of 2024 and completed by summer 2024. Funding Overview: The engineer’s estimate for the Marine Drive Overlay project is $1,140,149. The approved 2024-2029 CFP includes $220,000 from the local Transportation Benefit District for the years 2025 and 2026 which must be moved to meet the grant full-funding requirement. Additionally, funding from WW0120 – Pump Station #3 Force Main Replacement project in the amount of $180,000 for force main trench restoration will be utilized for this project to complete the City’s 35% funding match requirements. Project funding is summarized in Table 1. Table 1 – Funding Marine Dr. Paving Cost Percent of Project Engineers Estimate $1,140,149 TIB Grant $740,149 64.9169% City – TBD/Wastewater $400,000 35.0831% December 19, 2023 I - 35 Washington State Transportation Improvement Board 3-W-150(003)-1 Fuel Tax Grant Agreement Fuel Tax Agreement Page 1 of 5 November 2012 City of Port Angeles 3-W-150(003)-1 2024 Marine Drive Overlay Tumwater Truck Route to Hill Street STATE OF WASHINGTON TRANSPORTATION IMPROVEMENT BOARD AND City of Port Angeles AGREEMENT THIS GRANT AGREEMENT (hereinafter “Agreement”) for the 2024 Marine Drive Overlay, Tumwater Truck Route to Hill Street (hereinafter “Project”) is entered into by the WASHINGTON STATE TRANSPORTATION IMPROVEMENT BOARD (hereinafter “TIB”) and City of Port Angeles, a political subdivision of the State of Washington (hereinafter “RECIPIENT”). 1.0 PURPOSE For the project specified above, TIB shall pay 64.9169 percent of approved eligible project costs up to the amount of $740,149, pursuant to terms contained in the RECIPIENT’S Grant Application, supporting documentation, chapter 47.26 RCW, title 479 WAC, and the terms and conditions listed below. 2.0 SCOPE AND BUDGET The Project Scope and Budget are initially described in RECIPIENT’s Grant Application and incorporated by reference into this Agreement. Scope and Budget will be further developed and refined, but not substantially altered during the Design, Bid Authorization and Construction Phases. Any material alterations to the original Project Scope or Budget as initially described in the Grant Application must be authorized by TIB in advance by written amendment. 3.0 PROJECT DOCUMENTATION TIB requires RECIPIENT to make reasonable progress and submit timely Project documentation as applicable throughout the Project. Upon RECIPIENT’s submission of each Project document to TIB, the terms contained in the document will be incorporated by reference into the Agreement. Required documents include, but are not limited to the following: a) Project Funding Status Form b) Bid Authorization Form with plans and engineers estimate c) Award Updated Cost Estimate d) Bid Tabulations e) Contract Completion Updated Cost Estimate with final summary of quantities f) Project Accounting History 4.0 BILLING AND PAYMENT The local agency shall submit progress billings as project costs are incurred to enable TIB to maintain accurate budgeting and fund management. Payment requests may be submitted as December 19, 2023 I - 36 Washington State Transportation Improvement Board 3-W-150(003)-1 Fuel Tax Grant Agreement Fuel Tax Agreement Page 2 of 5 November 2012 often as the RECIPIENT deems necessary, but shall be submitted at least quarterly if billable amounts are greater than $50,000. If progress billings are not submitted, large payments may be delayed or scheduled in a payment plan. 5.0 TERM OF AGREEMENT This Agreement shall be effective upon execution by TIB and shall continue through closeout of the grant or until terminated as provided herein, but shall not exceed 10 years unless amended by the Parties. 6.0 AMENDMENTS This Agreement may be amended by mutual agreement of the Parties. Such amendments shall not be binding unless they are in writing and signed by persons authorized to bind each of the Parties. 7.0 ASSIGNMENT The RECIPIENT shall not assign or transfer its rights, benefits, or obligations under this Agreement without the prior written consent of TIB. The RECIPIENT is deemed to consent to assignment of this Agreement by TIB to a successor entity. Such consent shall not constitute a waiver of the RECIPIENT’s other rights under this Agreement. 8.0 GOVERNANCE & VENUE This Agreement shall be construed and interpreted in accordance with the laws of the state of Washington and venue of any action brought hereunder shall be in the Superior Court for Thurston County. 9.0 DEFAULT AND TERMINATION 9.1 NON-COMPLIANCE a) In the event TIB determines, in its sole discretion, the RECIPIENT has failed to comply with the terms and conditions of this Agreement, TIB shall notify the RECIPIENT, in writing, of the non-compliance. b) In response to the notice, RECIPIENT shall provide a written response within 10 business days of receipt of TIB’s notice of non-compliance, which should include either a detailed plan to correct the non-compliance, a request to amend the Project, or a denial accompanied by supporting details. c) TIB will provide 30 days for RECIPIENT to make reasonable progress toward compliance pursuant to its plan to correct or implement its amendment to the Project. d) Should RECIPIENT dispute non-compliance, TIB will investigate the dispute and may withhold further payments or prohibit the RECIPIENT from incurring additional reimbursable costs during the investigation. 9.2 DEFAULT RECIPIENT may be considered in default if TIB determines, in its sole discretion, that: December 19, 2023 I - 37 Washington State Transportation Improvement Board 3-W-150(003)-1 Fuel Tax Grant Agreement Fuel Tax Agreement Page 3 of 5 November 2012 a) RECIPIENT is not making reasonable progress toward correction and compliance. b) TIB denies the RECIPIENT’s request to amend the Project. c) After investigation TIB confirms RECIPIENT’S non-compliance. TIB reserves the right to order RECIPIENT to immediately stop work on the Project and TIB may stop Project payments until the requested corrections have been made or the Agreement has been terminated. 9.3 TERMINATION a) In the event of default by the RECIPIENT as determined pursuant to Section 9.2, TIB shall serve RECIPIENT with a written notice of termination of this Agreement, which shall be served in person, by email or by certified letter. Upon service of notice of termination, the RECIPIENT shall immediately stop work and/or take such action as may be directed by TIB. b) In the event of default and/or termination by either PARTY, the RECIPIENT may be liable for damages as authorized by law including, but not limited to, repayment of grant funds. c) The rights and remedies of TIB provided in the AGREEMENT are not exclusive and are in addition to any other rights and remedies provided by law. 9.4 TERMINATION FOR NECESSITY TIB may, with ten (10) days written notice, terminate this Agreement, in whole or in part, because funds are no longer available for the purpose of meeting TIB’s obligations. If this Agreement is so terminated, TIB shall be liable only for payment required under this Agreement for performance rendered or costs incurred prior to the effective date of termination. 10.0 USE OF TIB GRANT FUNDS TIB grant funds come from Motor Vehicle Fuel Tax revenue. Any use of these funds for anything other than highway or roadway system improvements is prohibited and shall subject the RECIPIENT to the terms, conditions and remedies set forth in Section 9. If Right of Way is purchased using TIB funds, and some or all of the Right of Way is subsequently sold, proceeds from the sale must be deposited into the RECIPIENT’s motor vehicle fund and used for a motor vehicle purpose. 11.0 INCREASE OR DECREASE IN TIB GRANT FUNDS At Bid Award and Contract Completion, RECIPIENT may request an increase in the maximum payable TIB funds for the specific project. Requests must be made in writing and will be considered by TIB and awarded at the sole discretion of TIB. All increase requests must be made pursuant to WAC 479-05-202 and/or WAC 479-01-060. If an increase is denied, the recipient shall be liable for all costs incurred in excess of the maximum amount payable by TIB. In the event that final costs related to the specific project are less than the initial grant award, TIB funds will be decreased and/or refunded to TIB in a manner that maintains the intended ratio between TIB funds and total project costs, as described in Section 1.0 of this Agreement. December 19, 2023 I - 38 Washington State Transportation Improvement Board 3-W-150(003)-1 Fuel Tax Grant Agreement Fuel Tax Agreement Page 4 of 5 November 2012 12.0 INDEPENDENT CAPACITY The RECIPIENT shall be deemed an independent contractor for all purposes and the employees of the RECIPIENT or any of its contractors, subcontractors, and employees thereof shall not in any manner be deemed employees of TIB. 13.0 INDEMNIFICATION AND HOLD HARMLESS The PARTIES agree to the following: Each of the PARTIES, shall protect, defend, indemnify, and save harmless the other PARTY, its officers, officials, employees, and agents, while acting within the scope of their employment as such, from any and all costs, claims, judgment, and/or awards of damages, arising out of, or in any way resulting from, that PARTY’s own negligent acts or omissions which may arise in connection with its performance under this Agreement. No PARTY will be required to indemnify, defend, or save harmless the other PARTY if the claim, suit, or action for injuries, death, or damages is caused by the sole negligence of the other PARTY. Where such claims, suits, or actions result from the concurrent negligence of the PARTIES, the indemnity provisions provided herein shall be valid and enforceable only to the extent of a PARTY’s own negligence. Each of the PARTIES agrees that its obligations under this subparagraph extend to any claim, demand and/or cause of action brought by, or on behalf of, any of its employees or agents. For this purpose, each of the PARTIES, by mutual negotiation, hereby waives, with respect to the other PARTY only, any immunity that would otherwise be available to it against such claims under the Industrial Insurance provision of Title 51 RCW. In any action to enforce the provisions of the Section, the prevailing PARTY shall be entitled to recover its reasonable attorney’s fees and costs incurred from the other PARTY. The obligations of this Section shall survive termination of this Agreement. 14.0 DISPUTE RESOLUTION a) The PARTIES shall make good faith efforts to quickly and collaboratively resolve any dispute arising under or in connection with this AGREEMENT. The dispute resolution process outlined in this Section applies to disputes arising under or in connection with the terms of this AGREEMENT. b) Informal Resolution. The PARTIES shall use their best efforts to resolve disputes promptly and at the lowest organizational level. c) In the event that the PARTIES are unable to resolve the dispute, the PARTIES shall submit the matter to non-binding mediation facilitated by a mutually agreed upon mediator. The PARTIES shall share equally in the cost of the mediator. d) Each PARTY agrees to compromise to the fullest extent possible in resolving the dispute in order to avoid delays or additional incurred cost to the Project. e) The PARTIES agree that they shall have no right to seek relief in a court of law until and unless the Dispute Resolution process has been exhausted. December 19, 2023 I - 39 Washington State Transportation Improvement Board 3-W-150(003)-1 Fuel Tax Grant Agreement Fuel Tax Agreement Page 5 of 5 November 2012 15.0 ENTIRE AGREEMENT This Agreement, together with the RECIPIENT’S Grant Application, the provisions of chapter 47.26 Revised Code of Washington, the provisions of title 479 Washington Administrative Code, and TIB Policies, constitutes the entire agreement between the PARTIES and supersedes all previous written or oral agreements between the PARTIES. 16.0 RECORDS MAINTENANCE The RECIPIENT shall maintain books, records, documents, data and other evidence relating to this Agreement and performance of the services described herein, including but not limited to accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Agreement. RECIPIENT shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the Agreement shall be subject at all reasonable times to inspection, review or audit by TIB personnel duly authorized by TIB, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Approved as to Form Attorney General By: Signature on file Guy Bowman Assistant Attorney General Lead Agency Transportation Improvement Board Chief Executive Officer Date Executive Director Date Print Name Print Name December 19, 2023 I - 40 Mutsu City Junior Ambassador Program, January 5 - 9, 2024 Updated 12/07/2023 January 5, Friday:Arrive Port Angeles, Bowling, Adult Welcome ● 4:00 PM: Bus will arrive at Stevens Middle School. Stevens parents and students. Port Angeles dignitaries welcome. ● 4:30 PM: Welcome in Stevens Library. Port Angeles dignitaries welcome. ● 5:00: Parents will transport host students and families to bowling alley (Alternate Host Students) ● 6:30: Parents will take students home for first night of homestay ● 6:30: Informal Adult Dinner - (PIRA) *See Below: Port Angeles dignitaries welcome but must cover their own cost. January 6, Saturday:Host Family Day, Field Arts Center and City Tour ● TBA: Wake up and home activities ● 11:00: Tour of Field Arts Center (Host Families, 20 Students, Mutsu City Adults, TBA) ● 12:00: Lunch at Field Arts Center (Drakes Sub) Port Angeles dignitaries welcome. Tour space may be limited. ● 12:30: Port Angeles History Tour ● 2:00: Students return to host family activities ● 2:00: Mutsu City adults can request activities and transportation as needed January 7, Sunday:Host Family Day ● Host day activities all day for students ● Mutsu City adults can request activities and transportation as needed January 8, Monday:Jefferson Elementary, Stevens Middle School, Farewell Dessert ● 7:45: Parents will drop off Stevens and Mutus City students at Jefferson Elementary Port Angeles dignitaries welcome. ● 9:20: A bus will deliver students from Jefferson to Stevens Middle School ● 9:30: Mutsu City students will attend class with Stevens students (SMS Principal Welcome) ● 9:30: Adults will tour classrooms and discuss education with school administrator. ● 10:50: Geo Park Presentation, Mutsu Students. Port Angeles dignitaries welcome. ● 11:50: Students will eat school lunch in Room 19 ● 1:20: Japanese Culture Fair group 1 in library Port Angeles dignitaries welcome. Possible City Manager, Mayor, Superintendent Meeting with Vice Mayor Shinji Kawanisi. ● 2:20 Japanese Culture Fair group 2 in library Port Angeles dignitaries welcome. ● 3:05: Clean Up ● 3:15: Students will return to host family homes ● 5:00: Farewell Desert. (Location TBA) Port Angeles dignitaries welcome. January 9, Tuesday:Depart from Red Lion Hotel. ● 6:15: Arrive at Red Lion Port Angeles dignitaries welcome. ● 6:45: Bus will leave promptly Mutsu City Adults Shinji Kawanishi: Vice Mayor (M) Koichi Tachibana: VM Attendant (M) Rachel Henry: Mutsu City CIE (F) Noriko Kudo: Teacher of Tanabu JHS (F) Mayumi Momma: Tour Guide (F) Shusaku Hosogoe: Supervisor of Mutsu BOE (M) *Please Contact Rob or Lucy Edwards if interested in attending welcome dinner so size of event can be determined:redwards@live.com, (360) 461-6242, (360) 809-0856 December 19, 2023 L - 1 2023 January - November Building ReportJAN FEB MAR APR MAY JUNJULAUGSEP OCT NOV DECTotal0000100000001$0.00 $0.00 $0.00 $0.00 $210,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $210,0006649761179137085$104,422.00 $1,056,500.00 $44,300.00 $324,207.00 $175,164.00 $95,848.00 $515,652.00 $187,474.00 $205,546.00 $315,441.00 $1,765,744.00 $0.00 $4,790,298000000000101$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $42,000.00 $0.00 $0.00 $42,0000000000000000$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $00000000000000$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $02110101000107$183,500.00 $4,500.00 $5,000.00 $0.00 $60,000.00 $0.00 $797,973.00 $0.00 $0.00 $0.00 $4,630.00 $0.00 $1,055,6030020003100006$0.00 $0.00 $120,000.00 $0.00 $0.00 $0.00 $3,000,000.00 $175,000.00 $0.00 $0.00 $0.00 $0.00 $3,295,0000000001100002$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $48,500.00 $85,000.00 $0.00 $0.00 $0.00 $0.00 $133,50013712600112024$246,064.00 $441,604.00 $2,031,136.00 $137,382.00 $664,000.00 $1,231,498.00 $0.00 $0.00 $159,362.00 $50,000.00 $474,000.00 $0.00 $5,435,04600202200223013$0.00 $0.00 $80,000.00 $0.00 $83,000.00 $140,000.00 $0.00 $0.00 $112,064.00 $141,860.00 $120,600.00 $0.00 $677,52424202728482931252524180299$248,853.00 $253,972.00 $716,266.00 $391,293.00 $1,053,846.00 $585,497.00 $528,018.00 $516,392.00 $570,869.00 $372,729.00 $293,119.00 $0.00 $5,530,8540102101101108$0.00 $40,000.00 $0.00 $12,001.00 $800.00 $0.00 $8,000.00 $50,000.00 $0.00 $0.00 $1,800.00 $0.00 $112,60133314340624348353742320446$782,839.00 $1,796,576.00 $2,996,702.00 $864,883.00 $2,246,810.00 $2,052,843.00 $4,898,143.00 $1,013,866.00 $1,047,841.00 $922,030.00 $2,659,893.00 $0.00$21,282,426001002001210700400002000061371260011202400000011000020000002700000271312 1 2 828 3 233 06615224126340030$14,650.13 $26,442.52 $85,928.99 $14,851.28 $46,821.40 $58,855.84 $124,371.92 $23,424.32 $21,624.45 $19,611.69 $41,859.01$478,441.55Dwelling Units ‐ Single FamilyDwelling Units‐Manufactured HomeDwelling Units ‐ Multi Family (3+)Total Dwelling UnitsTotal Permits IssuedTotal Construction ValuationDwelling Units ‐ DuplexNew ConstructionRepair and AlterationNew Multi Family New Manufactured HomeDwelling Units ‐ ADUCertificate of OccupancyPermit Fees PaidCommIndPublicResNew ConstructionRepair and AlterationNew ConstructionNew Single Family New Accessory StructureRepair and AlterationDemolition and Moving Repair and AlterationDecember 19, 2023L - 2 STATUS REPORT JUNE 2023-NOVEMBER 2023 GRANT & LOAN PUBLIC WORKS AND UTILITIES Respectfully Submitted: Mike Healy, Public Works and Utilities Director Jonathan Boehme, City EngineerDecember 19, 2023 L - 3 GRANT FUNDSPUBLIC WORKS STAFF ARE CURRENTLY MANAGING 18 ACTIVE GRANTS. TOTAL SECURED GRANT FUNDS: $23,076,934 PUBLIC WORKS STAFF HAVE APPLIED FOR FOUR ADDITIONAL GRANTS. TOTAL FUNDS APPLIED FOR: $8,577,230 PUBLIC WORKS STAFF HAVE APPLIED FOR THREE GRANTS THAT WERE DENIED. TOTAL FUNDS: $9,550,000 TOTAL GRANT FUNDS AVAILABLE FOR CITY LABOR REIMBURSEMENT: $2,999,035.11 PUBLIC WORKS STAFF HAVE CLOSED OUT EIGHT GRANTS. TOTAL FUNDS: $2,391,840 December 19, 2023 L - 4 List of Acronyms: BPA: Bonneville Power Administration AIP: Arterial Improvement Program BRAC: Bridge Replacement Advisory Committee DOE: Department of Ecology PASD: Port Angeles School District NOSC: North Olympic Salmon Coalition DWSRF or SRF: Drinking Water State Revolving Fund or State Revolving Fund FEMA: Federal Emergency Management Agency HSIP: Highway Safety Improvement Program NOANet: Northwest Open Access Network PBS: Pedestrian and Bicycle Safety FHWA: Federal Highway Administration PSP: Puget Sound Partnership PSMP: Pedestrian Safety and Mobility Program PWTF: Public Works Trust Fund RCO: Recreation and Conservation Office RCO WWRP - Trails: Recreation Conservation Office Washington Wildlife and Recreation Program - Trails STBG: Surface Transportation Block Grant Program SRF: Salmon Recovery Funding TIB: State of Washington Transportation Improvement Board TBD: To Be Determined WSDOT: Washington State Department of Transportion WFL: Western Federal Lands USDOT: United Stated Department of Transportation RAISE: Rebuilding American Infrastructure with Sustainability and Equity December 19, 2023 L - 5 STORMWATER Grant & Loan Update Total Grant Funds: $1,005,426 Grant Source & ID: DOE #WQC-2023-PoPAnPW-00153 Amount Grant Match/Loan Data: $1,005,426 from Stormwater Financial Assistance Program/15% City match required Project Cost: $1,182,853 Award Listing: July 2022 City Labor Reimbursement: $15,000 Total Grant Funds: $474,300 Grant Source & ID: DOE #WQC-2016-PoAnPW-00368 Amount Grant Match/Loan Data: $474,300 from Stormwater Finance Assistance Program; $83,700 minimum City match required Project Cost: $4,125,283 (including grant funded design) Award Listing: July 1, 2015 City Labor Reimbursement: $60,000 City Hall Parking Lot LID Retrofit Decant Facility 1 3 2 4 Status Status Status Status Grant Acceptance approved by Council October 2022. City received 100% PS&E review and acceptance May 2023. Project advertised with bid submittal deadline June 22, 2023. Bids rejected. Project to be advertised again by the end of 2023. Construction to begin in Spring 2024. Grant Acceptance approved by Council February 2016; Grant awarded February 2018. Agreement in place. Responding to DOE design report comments. 90% design in progress. Enhanced Source Control Program Development Total Grant Funds: $173,245 Grant Source & ID: DOE #WQC-2022-PoAnPW-00169 Amount Grant Match/Loan Data: $173,245 from Stormwater Financial Assistance Program; 15% City match required Project Cost: $173,245 Award Listing: July 2021 City Labor Reimbursement: $26,583.65 Grant Acceptance approved by City Council June 2022. Grant Agreement in place. Work underway. Grant active into summer 2024. Progress on-going. Capacity Grant Total Grant Funds: $130,000 Grant Source & ID: WQSWCAP-2325- PoAnPW-00067 Amount Grant Match/Loan Data: $130,000; No City match required Project Cost: $130,000 Award Listing: July 2023 City Labor Reimbursement: $130,000 Reviewing and executing the agreement tentative by the end of the year. December 19, 2023 L - 6 STORMWATER Grant & Loan Update Total Grant Funds: $1,667,250 Grant Source & ID: DOE #WQC-2024-PoPAnPW- 00217 Amount Grant Match/Loan Data: $1,667,250 from Stormwater Financial Assistance Program/5% City match required Project Cost: $1,755,000 (Construction) Award Listing: July 2023 City Labor Reimbursement: $82,000 16th Street LID Retrofit5 Status Grant Negotiations Underway December 19, 2023 L - 7 WASTEWATER Grant & Loan Update 6 StatusPuget Sound Nutrient General Permit Total Grant Funds: $160,091 Grant Source & ID: DOE WQPSNR-2021- PoAnPW-00035 Amount Grant Match/Loan Data: $160,091 from Water Quality Puget Sound Nutrient Reduction-DOE; No City match required Project Cost: $160,091 Award Listing: July 2022 City Labor Reimbursement: $15,000 Approved by City Council October 2022. Work underway. December 19, 2023 L - 8 TRANSPORTATION Grant & Loan Update Total Grant Funds: $2,000,000 Grant Source & ID: FHWA #TBD Amount Grant Match/Loan Data: $2,000,000 from WA Federal Lands Access Program; 13.5% minimum City match Project Cost: $3,973,000 Award Listing: June 2018 Grant Agreement signed. This grant will be used to construct phase I and will run from 2021-2023. Work underway. Total Grant Funds: $681,348 Grant Source & ID: FHWA/WSDOT Amount Grant Match/Loan Data: $113,348 HIP, $568,000 STP; 13.5% minimum City match Project Cost: $3,973,000 Award Listing: April 2019 Grants accepted by City Council May 2019. Funds transferred to WFL under agreement above. Total Grant Funds: $487,240 Grant/Loan Source & ID: FHWA/RTPO Amount Grant Match/Loan Data: $487,240 TA; 13.5% minimum City match Project Cost: $3,973,000 Award Listing: June 2020 Race Street Complete Phase 1 - 8th Street to Olympic Park (construction only)Status 8 9 7 Status Status Project Selected for TA Grant. Funds transferred to WFL under agreement above. Race Street Complete Phase 1 - 8th Street to Olympic Park Race Street Complete Phase 1 - 8th Street to Olympic Park Total Grant Funds: $500,000 Grant Source & ID: FHWA/WSDOT Amount Grant Match/Loan Data: $500,000 STBG; 13.5% minimum City match Project Cost: $3,973,000 Award Listing: August 2020 Project selected for 2021 Surface Transportation Block Grant. Funds transferred to WFL under agreement above. 10 Status Race Street Complete Phase 1 - 8th Street to Olympic Park December 19, 2023 L - 9 TRANSPORTATION Grant & Loan Update Total Grant Funds: $750,000 Grant Source & ID: FHWA/WSDOT Amount Grant Match/Loan Data: $750,000 STBG; 13.5% minimum City match Project Cost: $6,000,000 Award Listing: May 2023 City Labor Reimbursement: $600,000 Total Grant Funds: $5,654,520 Grant/Loan Source & ID: WSDOT/FHWA #LA-10265 Amount Grant Match/Loan Data: HSIP: $665,000 (Design), $10,000 (RW), $4,979,520 (Construction) Project Cost: $5,654,520 Award Listing: December 2020 City Labor Reimbursement: $132,000 Signal Controller Upgrades Status 12 13 11 Status Status Grant accepted by City Council December 2021. Agreement in place. Design underway. Additional grant funds awarded: $3,992,361 Race Street Complete Phase 1 - 8th Street to Olympic Park Race Street Complete Phase 2- 8th Street to Front Street Total Grant Funds: $550,000 Grant Source & ID: FHWA/WSDOT Amount Grant Match/Loan Data: $550,000 STBG; 13.5% minimum City match Project Cost: $3,973,000 Award Listing: April 2021 Project selected for 2021 Surface Transportation Block Grant. Funds transferred to WFL under agreement above. Project selected for 2023 Surface Transportation Block Grant. Total Grant Funds: $1,280,000 Grant Source & ID: WSDOT/FHWA Amount Grant Match/Loan Data: HSIP: $241,000 (Design); $100,000 (RW); $939,000 (Construction) Project Cost: $1,280,000 Award Listing: September 2022 City Labor Reimbursement: $75,370 Accepted by City Council January 17, 2023. Agreement in negotiations; Design phase to begin 2024. Construction phase to start 2025. 14 Status First/Front Pedestrian Safety Enhancements December 19, 2023 L - 10 TRANSPORTATION Grant & Loan Update Status158th Street Paving Total Grant Funds: $1,464,365 Grant Source & ID: TIB 8-2-150(010)-1 Amount Grant Match/Loan Data: $1,464,365 TIB; $440,000 City match Project Cost: $1,904,365 Award Listing: December 2022 City Labor Reimbursement: $23,069 Accepted by City Council January 17, 2023. Agreement in place. Design to be done in- house. Construction planned for summer 2024. Total Grant Funds: $3,400,000 Grant Source & ID: FHWA/USDOT Amount Grant Match/Loan Data: $3,400,000 Project Cost: $3,400,000 Award Listing: June 2023 City Labor Reimbursement: $1,600,000 16 StatusRAISE PS2P Grant (Design Only) Grant Negotiations Underway Total Grant Funds: $1,959,000 Grant Source & ID: DOT Amount Grant Match/Loan Data: $1,959,000 Project Cost: $1,959,000 Award Listing: June 2023 City Labor Reimbursement: $145,000 10th Street Bike Boulevard & 8th17 Status Grant Negotiations Underway Total Grant Funds: $740,149 Grant Source & ID: TIB Amount Grant Match/Loan Data: TIB $740,149; $400,000 City funds Project Cost: $1,140,149 Award listing: December 2023 City Labor Reimbursement: $95,012.46 Grant Negotiations Underway Status18Marine Drive Paving Project December 19, 2023 L - 11 ALL Grant Closeout Total Grant Funds: $1,285,000 Grant Source & ID: WSDOT / PBS #LA-9731 Amount Grant Match/Loan Data: $1,285,000 from WSDOT Project Cost: $1,485,000 Award Listing: June 2019 Grant accepted by City Council September 2019. Agreement in place. Construction 100% complete. Grant closeout complete. Total Grant Funds: $200,000 Grant Source & ID: Grant WSDOT #LA8992 Amount Grant Match/Loan Data: $200,000 from Pedestrian and Bicycle Safety Funding Project Cost: $200,000 Award Listing: June 2015 Grant agreement approved by Council September 2016. Grant closeout complete. City Hall Parking Lot LID Retrofit (Design Only) Lincoln Street Safety Status Status Status 2 4 3 Total Grant Funds: $102,000 Grant Source & ID: DOE #WQSWPC-2016-00001 Amount Grant Match/Loan Data: $102,000 from Stormwater Financial Assistance Program; No City Match Required Project Cost: $102,000 Award Listing: February 2018 Grant Acceptance approved by Council March 2019. Final design, approval and reimbursement completed Q1 2022. Grant Closeout complete. Hill Street ODT (Design Only) Total Grant Funds: $398,540 Grant Source & ID: FHWA #DTFH701E3002 Amount Grant Match/Loan Data: $398,540 from WA Federal Land Access Program; $63,761 City minimum match Project Cost: $462,000 Award Listing: January 2015 Grant Agreement signed. 100% Phase I design complete. Grant closeout complete. Race Street Complete (Design only)1 Status December 19, 2023 L - 12 ALL Grant Closeout Status Status Status 6 8 7 Total Grant Funds: $160,000 Grant Source & ID: DOE #WQC-2016-PoAnPW-00014 Amount Grant Match/Loan Data: $160,000 from Stormwater Financial Assistance Program; No City match required Project Cost: $160,000 Award Listing: February 2018 Grant Acceptance approved by Council March 2019. Grant Agreement in place. Design completed. Grant closeout anticipated Q3, 2023. Grant Closeout Complete. 16th Street LID Retrofit (Design Only) Stormwater Management Action Plan Total Grant Funds: $85,000 Grant Source & ID: DOE #WQC-2022-00164 Amount Grant Match/Loan Data: $85,000 from Stormwater Financial Assistance Program; 15% City match required Project Cost: $85,000 Award Listing: July 2021 Grant Acceptance approved by City Council June 2022. Grant Agreement in Place. Work underway. SMAP completed March 2023. Grant anticipated closeout September 2023. Grant Closeout Complete. Capacity Grant Total Grant Funds: $132,500 Grant Source & ID: DOE FY2021-2023 Amount Grant Match/Loan Data: $132,500; No City match required Project Cost: $70,000 Award Listing: July 2021-January 2023 Approved by City Council March 15, 2022. Notified of additional aware of $62,500. Grant closeout anticipated July 2023. Grant Closeout Complete. Total Grant Funds: $28,800 Grant Source & ID: DOE AQVWEVWP-1921- PoAnPW-00031 Amount Grant Match/Loan Data: $28,800 from DOE; 40% minimum City Match Project Cost: $48,000 Award Listing: January 2020 Agreement in place. Project complete. Grant closeout complete. EV Charging Status5 December 19, 2023 L - 13 ALL Grant Pending Applications Total Grant Funds: $2,483,000 Grant Source & ID: NHS AMP Amount Grant Match/Loan Data: $2,483,000; $600,000 minimum City match Project Cost: $3,083,000 Applied: October 2023 TBD Total Grant Funds: $1,994,230 Grant Source & ID: Federal Grant Amount Grant Match/Loan Data: $1,994,230 Project Cost: $TBD Applied: November 2023 TBD SMART Grant 8th Street First Front Paving Project Connect Housing to Infrastructure Program Status Status Status2 1 3 Total Grant Funds: $2,000,000 Grant Source & ID: Federal Grant Amount Grant Match/Loan Data: $2,000,000 Project Cost: $TBD Applied: October 2023 TBD Total Grant Funds: $2,100,000 Grant Source & ID: DOT Amount Grant Match/Loan Data: DOT $2,100,000; $500,000 minimum City match Project Cost: $2,600,000 Applied: October 2023 TBD Status4DOT EV Charging Stations Grant December 19, 2023 L - 14 ALL Grants Not Awarded Total Grant Funds: $6,000,000 Grant Source & ID: Federal EPA Grant Amount Grant Match/Loan Data: $6,000,000 Project Cost: $TBD Applied: August 2023 Denied Funding. Total Grant Funds: $3,200,000 Grant Source & ID: RAISE Amount Grant Match/Loan Data: $3,200,000 Project Cost: $TBD Applied: February 2023 Denied Funding. Solid Waste SWIFR Status Status 1 2 Tumwater Truck Route Denied Funding. Rural & Tribal Assistance 3 Total Grant Funds: $350,000 Grant Source & ID: DOT Amount Grant Match/Loan Data: $350,000; $100,000 minimum City match Project Cost: $TBD Applied: September 2023 Status December 19, 2023 L - 15 Date: December 19, 2023 To: Mayor Dexter, Deputy Mayor Meyer, Councilmember Carr, Councilmember McCaughan, Councilmember Schromen-Wawrin, Councilmember Schawb, Councilmember Suggs From: Sarina Carrizosa, Finance Director Subject: Monthly Update on Past Due Utility Accounts - November SEPTEMBER 2023 OCTOBER 2023 NOVEMBER 2023 AMOUNT CHANGE % CHANGE OCT - NOV Number of Customers Past Due 1,606 1,539 1,686 147 9.55% Number of Disconnections for Non-payment 7.00 - - - N/A 60 days past due amount 184,963.71 106,297.82 199,393.27 93,095.45 87.58% 90 days past due amount 117,804.47 116,165.81 110,751.64 (5,414.17) -4.66% 120 days past due amount 977,122.17 981,268.56 971,371.40 (9,897.16) -1.01% Total amount past due 1,279,890.35 1,203,732.19 1,281,516.31 77,784.12 6.46% Total Additional Payment Plan Agreements 38 26 32 6 23.08% CITY OF PORT ANGELES MONTHLY REPORT ON PAST DUE ACCOUNTS OCTOBER - NOVEMBER 2023 -15.0% 5.0% 25.0% 45.0% 65.0% 85.0% - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 60 days past due amount 90 days past due amount 120 days past due amount Total amount past due OCTOBER -NOVEMBER 2023 PAST DUE AMOUNTS SEPTEMBER 2023 OCTOBER 2023 NOVEMBER 2023 % CHANGE OCT - NOV December 19, 2023 L - 16 Date: December 19, 2023 To: Mayor Dexter, Deputy Mayor Meyer, Councilmember Carr, Councilmember McCaughan, Councilmember Schromen-Wawrin, Councilmember Schwab, Councilmember Suggs, City Manager West Cc: Assistant City Manager Goings, Attorney Bloor, Chief Smith, Chief Sharp, Director Healy, Director Delikat From: Sarina Carrizosa, Finance Director Subject: 2023 3rd Quarter Budget Status Report This report provides an overview of the financial information for the 2023 Budget through September, along with comparatives to previous years’ data. High level information will be included in this report, with specific financial reports provided as a supplemental attachment for your reference when reviewing this report. Additionally, specific information on spending and revenue information can also be found on the Open Budget portal of the City’s website here: http://openbudget.cityofpa.us/#!/year/default, or by clicking on the “Open Data and Public Records” icon on the City’s website and following the link for “Open Budget.” Citywide Funds: Citywide revenues are trending in a positive direction. Tax revenue remains strong and will exceed budget in most collection areas by the end of the year. Collection for permits, fees and rentals are below expectations at this point in the year in most funds and it is unlikely these revenue sources will meet budget. Revenue collection in utilities is seeing an increase for charged services, in both residential and commercial usage. Largely revenue is on track Citywide with amounts that were originally forecast in the budget. Savings continue to be realized in a number of funds from staffing vacancies, and delays in both capital and one-time projects. Much of the savings demonstrated through the third quarter are the result of projects that have been starting in 2023 but will be unfinished, or spending will not occur until 2024, and as a result these projects will be carried into the next year’s budget. Staff will continue to monitor all current financial trends to ensure the City’s budget remains sound and that operations can continue as consistently, and efficiently as possible as the City continues to see increases to the cost of services due to inflation. Based on the spending trends through the third quarter it is expected that all funds will be within budget or will fall slightly below budget resulting in savings for the 2023 year in certain funds. General Fund: Revenues – General Fund revenues at the end of September are slightly above expectations for this time of the year largely due to tax collection remaining high through the year despite the two-month lag from when revenue is received from the State. Though only seven months are shown on this report most tax revenue collection is trending higher than anticipated December 19, 2023 L - 17 3 r d 2 0 2 3 Q u a r t e r B u d g e t S t a t u s R e p o r t P a g e | 2 through the third quarter. Despite this increase revenues continue to be closely monitored in all areas as many uncertainties caused by economic conditions remain in place that could significantly impact the overall collection of revenue in the General Fund. Property taxes – Property tax collections are above anticipated collection (8.1%) for the year thus far with the second half of collection occurring in November. This revenue collection is expected to exceed the budget by year-end. Sales Taxes – City sales taxes through September are running 35.2% above budget estimates. This estimation considers the two-month lag between tax collection and distribution to the City. This increase is largely due to the continuation of several large construction projects in 2023. The accommodation and food service categories are seeing an increase that exceeds historical levels of spending and online sales and technology services continue to increase drastically as compared to prior years. These trends are expected to continue into next year as well. Utility Taxes – ▪ Utility taxes collected in the Electric and Solid Waste Transfer Station utilities are slightly below budget expectations. This tax is directly connected to usage in these utilities. If there is a change in the amount of consumption, or usage, the tax associated will also be affected and is what is driving this decrease. Primarily the decrease in revenue is due to less than expected usage by the City’s industrial customer and lower than expected transactions at the transfer station. ▪ The Water, Wastewater and Solid Waste Collections utility taxes are all above budget for this point in the year. Trends indicate this will continue through the end of the year with collection ending higher than expected in 2023. ▪ Stormwater utility tax is currently 7.8% below budget due to timing of Stormwater revenue collection. The second half of these fees will be collected in November and at that time revenue collection in this area is expected to meet budget projections. Charges for Goods and Services – In the General Fund allocations make up the majority of charges for goods and services. As these allocations are transferred monthly and reconciled at year-end this revenue is very consistent and is meeting budget expectations. Building Permits and Fees – Revenue in this area is 20.8% below budget expectations at the end of September. The City has seen some increases to this revenue in the second and third quarter, however these increases are not meeting budget expectations and this revenue source will likely fall short of revenue projections. Expenditures ▪ Total expenditures for the General Fund are about 2.1% above budget expectations for this point of the year. This is due to grant funding that was received and spent in the second half of the year that will require an amendment prior to the end of the year to keep the budget on track. Additionally, capital transfers occur in the second quarter with the budget balancing by the end of the year. ▪ Based on current trends General Fund expenditures are expected to end the year on budget. December 19, 2023 L - 18 3 r d 2 0 2 3 Q u a r t e r B u d g e t S t a t u s R e p o r t P a g e | 3 Special Revenue Funds: Lodging Tax Fund #101 – Revenue collection in this fund continues to see much higher than expected revenue collection and is already exceeding budget estimations for the year by 4.5% or $34,185 despite the two-month lag in receipt of revenue collected from the State. Spending in this fund is well below budget expectations as of September due to timing of event grant payments. This fund is expected to remain within budget by the end of the year. Street Fund #102 - Revenues in the Street fund is seeing a decrease in overall revenue collection as compared to the revenue expectations in the budget resulting from lower than anticipated collection for fuel tax. This is a State shared tax and has been trending lower than projections for the last several years. Other revenue collection in this fund is also from state shared revenue and is on track for this time in the year. Expenses are below budget (13.2%) as of the third quarter and are currently offsetting revenues in this fund, if these trends continue for the last quarter of the year, this fund will balance at the end of the year. Real Estate Excise Tax #1 & #2 (REET#1 & REET#2) – Revenues in both REET funds combined continue to exceed budget expectations for this point in the year and collection is presently over the yearly budget estimations due to high market demand in 2023, however, collection is starting to slow down as compared to prior years. The actual collection amounts are 16.0% over collected as compared to the yearly budget projection for the third quarter of the year. Expenditures primarily consist of transfers for debt and capital and as a result though the budget appears expended at this point in the year there are no concerns in this area at this time. PenCom #107 – PenCom revenues primarily consist of user fees, sales tax collection and tax collected from telephone sales for 911 purposes. Users are billed quarterly and therefore this revenue is meeting budget projections. Sales tax is currently exceeding the budget at the third quarter by 32.9%, or $323,383. Overall revenue collection in this fund is below budget expectations due to grant funding that has not yet been received. Expenditures are over budget, by about 5.0%, largely due to extremely low staffing levels in PenCom that are driving a significant amount of overtime and spending for capital projects and will require an amendment in the third quarter. Business Improvement Fund #165 – This fund is used to collect revenues for the Port Angeles Downtown Association for parking and downtown improvements. Revenue collection in this fund is expected to meet expectations. Expenditures were not originally planned in this fund and as a result expenses that were reimbursed for downtown events will require a budget amendment by year-end to keep within budget requirements. Port Angeles Housing Fund #172 – This fund is used to finance housing rehabilitation and building for low-income residents in the City limits. Revenue collection includes the 0.10% sales tax collection for Affordable Housing as well as the sales tax credit authorized by HB1406 for use on affordable housing. Currently anticipated grant funding for rent, mortgage and utility assistance has not been received which is driving the lower-than- expected revenue collection in this fund. However, sales tax collection is exceeding the budget at the end of September by 17.4%. Additionally, a significant portion of the expenditure budget includes expenses related to a CDBG grant. This grant was complete in July and is contributing to this fund exceeding budget as of the third quarter. This should balance by year-end. Code Compliance Enforcement Fund #175 – This fund accounts for actions taken by the City regarding blighted properties and code enforcement. In 2023 the budget consists of investment interest revenue and a transfer from the General Fund to offset costs for Code December 19, 2023 L - 19 3 r d 2 0 2 3 Q u a r t e r B u d g e t S t a t u s R e p o r t P a g e | 4 Enforcement Officers until other revenue sources can be established and as a result will meet budget expectations. Expenses consist of administrative expenses including filing fees and personnel costs. Due to staffing vacancies in this fund expenses are expected to fall below budget expectations for the year. Debt Service Funds: LTGO Bond Fund #216 – This bond provided capital for the Landfill Bluff Stabilization Project. While considered a governmental debt, the debt service is paid with a transfer from the Solid Waste Fund. As a result, this fund is on track for revenues at the end of the third quarter with expenditures below budget due to timing of debt service payments. LTGO Bond Fund #217 – This refunding bond provided funding to extend service into the Western Urban Growth Area (WUGA). Approximately 82% of the total debt service is paid by Electric, Water, and Wastewater utilities. With the remaining 18% coming from the General Fund. As revenues consist of transfers in and expenditures only consist of principal and interest payments this fund is meeting budget expectations. The timing of debt payments has resulted in the budget being fully expended as of the third quarter, however there is no further spending planned for the year in this fund. General Government Capital Projects Funds: Capital Improvement Fund #310 – Due to changing priorities capital projects do not follow a spending pattern from year to year. Capital spending is often seasonal and as a result the expenditures are typically below the budget at this time of the year. Additionally, staffing limitations have delayed projects. This fund also receives transfers from other City funds as well as grants. Transferred revenue sources are on track for the year with grant funding falling below expectations due to timing in reimbursements and delays in project completion. Transportation Benefit District #312 – Tax collection in the Transportation Benefit district is currently exceeding expectations at this point in the year (33.5%). Tax revenue collection has exceeded budget expectations each year since collection began. Additionally, timing in the receipt of grant reimbursements is also driving the low revenue collection as compared to the budget to date. Spending is also below budget due to projects that are seasonal in nature, as well as delays in projects resulting from limitations on staff time. Parks Capital Fund #316 – Revenues received in this fund are from the rental of facilities and the investment interest. Revenues are currently above budget expectations as facility rentals have remained high over the last few years. This is expected to continue through the end of the year resulting in revenue collection ending the year above expectations. There are currently no planned expenses in this fund. Utilities and Enterprise Funds: Electric Fund #401 – Revenues in the Electric fund are trending in line with the budget in all collection areas. Overall collection is expected to meet expectations at the end of the year. Expenditures are currently under budget (11.1%) at this point in the year due to staffing vacancies and less than expected spending for power purchased from Bonneville Power Association. December 19, 2023 L - 20 3 r d 2 0 2 3 Q u a r t e r B u d g e t S t a t u s R e p o r t P a g e | 5 Water Fund #402 – Revenues in the Water fund are 4.0% higher than projected in the budget largely because residential collection has seen an uptick in usage as well as an increase in system user fees for new connections. Spending is below budget (11.3%) in the Water fund as a result of less spending at the industrial treatment plant than anticipated and timing of bond payments, however, it is expected this fund will complete the year on budget. Wastewater Fund #403 – Like the Water fund, Wastewater revenues have seen increased customer usage in residential collection at this point in the year by 4.7%. In addition, investment interest collection is higher than anticipated for this time of the year. The result of which caused actual revenue collection overall to exceed budget expectations by 3.4% during the third quarter of the year. Expenditures are also under budget by 7.2% as a result of delays in spending for professional services, lower fuel usage and repairs than planned in the budget. Additionally, timing of debt payments will occur in the last quarter of the year. Solid Waste Fund #404 – The Solid Waste fund revenues are on-track to meet yearly budget expectations Collection at the Blue Mountain Transfer Station is slightly exceeding budget expectations and is contributing to overall collection exceeding budget at this point in the year by 2.8%. Expenditures are higher than anticipated for this time of the year (6.8%) primarily due to contracted transport services that resulted from the transition of Transfer Station services to City operations. A budget amendment will occur in the 3 rd quarter to ensure this fund meets expectations at the end of the year. Stormwater Fund #406 – Revenue collection in the Stormwater fund is below budget to- date due to the timing of revenue collection in this fund. The second half of the stormwater fee collection will be received in November and as a result the low revenue amount is normal for this time of the year. Expenses are slightly below budget (4.8%) at the end of the third quarter due to timing of debt service payments and tax payments that will occur later in the year when revenue is received. Revenue and expenditures are expected to meet budget this year. Medic 1 Fund #409 – Revenues in the Medic 1 fund are exceeding budget allocations due to the revenue collection for transports coming in $83,622 above budget expectations as of September. Grant reimbursements for the Community Paramedicine program are above expectations for this time of the year (10.9%) to offset costs associated with this program. Expenditures are slightly below budget expectations for this time of the year with 30.4% of the budget remaining. Harbor Clean -Up Fund #413 –This fund includes insurance coverage for the majority of costs associated with the Harbor Remedial Investigation/Feasibility Study. Expenses are paid with insurance reimbursement following, resulting in timing differences. Revenues and expenditures are well below budget indicating invoices and reimbursements for this project are behind. Conservation Fund #421 – Contract payments from Bonneville Power Association for conservation activities make up nearly 100% of the revenue for this fund. This revenue is tied to the amount of power purchased. Revenues are on-track for this time of the year and expenditures are above budget expectations due to a higher amount of payments for conservation incentives than expected. This budget will be adjusted in the 3rd amendment to ensure expenses do not exceed budget authority. Utilities Capital Funds: All Capital Utility funds – ▪ Revenues in Electric, Water, Wastewater and Stormwater capital funds are the result December 19, 2023 L - 21 3 r d 2 0 2 3 Q u a r t e r B u d g e t S t a t u s R e p o r t P a g e | 6 of a funding transfer from each of the pertaining utilities. Solid Waste and CSO capital funds also receive a surcharge to pay for debt service in addition to the transfer from the utilities. Transfers are made in each budget year regardless of spending to keep rates stable and predictable. It is not uncommon for revenues to stay in reserves until a project is fully funded and ready for implementation. Revenue transfers in the utility capital accounts occur in one transaction and as a result the actual revenue amounts are high for this point in the year but will balance in the last quarter of the year. Surcharges in the Solid Waste and CSO funds are on target for the third quarter and are expected to meet debt requirements. ▪ All projects included in the budget are approved in the Capital Facilities Plan. ▪ Capital spending continues to be greatly impacted both by the ability of Staff to work these projects and the long lead times to obtain the parts and items needed for completion of these projects. As a result, the budgets in these areas are well below the expectations for this time of the year. Many of these capital projects will be carried into the 2024 Budget for completion next year. Internal Service Funds: Equipment Service Fund #501 – Revenues are tracking well above expectations in this fund to-date due to higher-than-expected operating charges for repairs and maintenance of City vehicles and investment interest earned. However, expenditures are tracking below budget (18.2%) for this time of the year largely due to delays in receiving vehicle replacements that are on order due to long lead times on vehicle purchases. These will be carried into the 2024 Budget for receipt. Information Technology Fund #502 – The IT fund charges other departments for the expenditures incurred while operating and maintaining the City’s IT infrastructure. Revenue is transferred according to City allocation calculations during the budget process and as a result is on track. Expenses are approximately 14.4% underbudget due to delays in capital project spending. Self-Insurance Fund #503 – This fund accounts for property/casualty insurance, workers compensation, and health insurance coverage. Revenues are transferred into this fund from other City funds as usage occurs for claims and health insurance, and property/casualty insurance is transferred monthly from corresponding funds. Revenue collection and expenditures at this point in the year are slightly above budget expectations attributed to filling staffing vacancies. This will be corrected in the third quarter budget amendment. Permanent & Trust Funds: Cemetery Endowment Fund #601 – A portion of the purchase price for gravesites and related items, is collected and placed in this fund for the maintenance of the cemetery after it is at capacity. Capacity is not expected to be reached for many years. Revenues are currently above budget expectations exceeding the yearly expectations by 0.5%. Firemen’s Pension Fund #602 – This fund pays for retired pre-LEOFF employee medical and salary costs based on existing agreements. As of January 1, 2023, the fund had two former employees and one surviving spouse covered by this plan. During the third quarter of the year investment interest collections are exceeding budget projections. Spending in this fund is also experiencing lower than anticipated expenses due to unexpected savings in healthcare costs. December 19, 2023 L - 22 CITY of PORT ANGELES Q3-2023 Budget Status Report -- Data & Graph Attachment 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 Budget Budget GENERAL FUND REVENUE Actual YTD Actual YTD Actual YTD Amend #2 Actual YTD Remain. $Remain. % Taxes 8,675,884 9,391,906 9,716,792 14,770,600 10,168,064 4,602,536 31.16% Licenses & Permits 369,872 375,228 426,036 700,300 387,943 312,357 44.60% Intergovernmental Rev.1,238,274 3,683,357 597,853 1,649,300 1,299,624 349,676 21.20% Charges for Goods/Svcs.3,699,165 3,657,958 3,941,541 5,720,700 4,221,578 1,499,122 26.21% Fines & Penalties 755 590 405 1,800 910 890 49.44% Miscellaneous Revenue 146,292 153,290 205,814 258,800 324,695 (65,895)-25.46% Other Financing Sources 86,248 28,499 28,499 88,000 17,504 70,496 80.11% TOTAL General Fund Revenue $14,216,490 $17,290,828 $14,916,940 $23,189,500 $16,420,318 $6,769,182 29.19% Variance from Prior Yr. - $$370,666 $3,074,338 ($2,373,888)($1,503,378) Variance from Prior Yr. - %2.68%21.63%-13.73%-10.08% 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 Budget Budget GENERAL FUND REVENUE -- Detail Actual YTD Actual YTD Actual YTD Amend #2 Actual YTD Remain. $Remain. % Property Tax 2,730,223 2,861,991 2,846,606 5,085,100 2,952,197 2,132,903 41.94% Sales Tax--CoPA Regular 2,119,895 2,474,292 2,697,795 3,752,000 2,869,867 882,133 23.51% Sales Tax-- EUGA Shared 133,516 167,160 176,306 197,200 187,137 10,063 5.10% Electric Utility Tax 1,053,414 1,161,973 1,314,038 1,732,600 1,247,664 484,936 27.99% Water Utility Tax 516,853 532,331 483,784 741,000 585,484 155,516 20.99% Wastewater Utility Tax 726,609 736,554 719,014 1,042,500 786,996 255,504 24.51% Solid Waste-Collect. Tax 245,102 245,477 230,849 312,600 275,753 36,847 11.79% Solid Waste-Trans. Sta. Tax 548,230 586,190 594,643 772,400 546,551 225,849 29.24% Stormwater Utility Tax 122,912 137,475 130,739 221,000 148,622 72,378 32.75% Parking Tax 4,564 752 19,303 18,300 30,010 (11,710)-63.99% Telephone Tax 190,415 142,740 131,511 319,600 133,406 186,194 58.26% Leasehold Excise Tax 75,520 79,851 85,980 155,700 104,681 51,019 32.77% Cable TV Franchise Fee 126,018 80,099 112,523 170,000 101,966 68,034 40.02% Liquor Excise Tax/Liquor Profits 181,806 186,365 187,739 293,100 191,036 102,064 34.82% Other General Fund Revenue 5,441,413 7,897,578 5,186,110 8,376,400 6,258,948 2,117,452 25.28% TOTAL--General Fund $14,216,490 $17,290,828 $14,916,940 $23,189,500 $16,420,318 $6,769,182 29.19% Variance from Prior Yr. - $$370,666 $3,074,338 ($2,373,888)($1,503,378) Variance from Prior Yr. - %2.68%21.63%-13.73%-10.08% 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 Budget Budget GENERAL FUND EXPENDITURES Actual YTD Actual YTD Actual YTD Amend #2 Actual YTD Remain. $Remain. % Salaries & Wages 6,960,717 7,172,343 7,706,757 11,042,800 8,105,880 2,936,920 26.60% Personnel Benefits 2,771,034 2,887,694 3,066,565 4,301,200 3,212,191 1,089,009 25.32% Supplies 430,159 386,727 672,908 841,200 594,828 246,372 29.29% Services 2,982,676 3,431,908 3,145,245 4,711,500 4,170,536 540,964 11.48% Intergov'tl. Svcs./Pmts.2,950,548 3,172,722 2,418,161 3,655,900 2,844,701 811,199 22.19% Capital Outlay - - - - (3)3 N/A Other Financing Sources 4,550 40,082 6,378 - 7,356 (7,356) -4550.00% TOTAL General Fund Expenditures $16,099,684 $17,091,476 $17,016,014 $24,552,600 $18,935,489 $5,617,111 22.88% Variance from Prior Yr. - $$1,449,366 $991,792 ($75,462)($1,919,475) Variance from Prior Yr. - %9.89%6.16%-0.44%-11.28% 1 of 16December 19, 2023 L - 23 CITY of PORT ANGELES Q3-2023 Budget Status Report -- Data & Graph Attachment $0 $200,000 $400,000 $600,000 $800,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 COMBINED SALES TAX -Budget vs. Actual 2023 Budget 2023 Actual $0 $500,000 $1,000,000 $1,500,000 $2,000,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 PROPERTY TAX -BUDGET VS. ACTUAL 2023 Budget 2023 Actual $0 $100,000 $200,000 $300,000 $400,000 $500,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 COMBINED UTILITY TAX -BUDGET VS. ACTUAL 2023 Budget 2023 Actual 2 of 16December 19, 2023 L - 24 CITY of PORT ANGELES Q3-2023 Budget Status Report -- Data & Graph Attachment $0 $50,000 $100,000 $150,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 ELECTRIC UTILITY TAX -BUDGET VS. ACTUAL 2023 Budget 2023 Actual - 20,000 40,000 60,000 80,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 WATER UTILITY TAX -BUDGET VS. ACTUAL 2023 Budget 2023 Actual - 20,000 40,000 60,000 80,000 100,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 WASTEWATER UTILITY TAX -BUDGET VS. ACTUAL 2023 Budget 2023 Actual 3 of 16December 19, 2023 L - 25 CITY of PORT ANGELES Q3-2023 Budget Status Report -- Data & Graph Attachment $0 $10,000 $20,000 $30,000 $40,000 $50,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 SOLID WASTE COLLECTIONS UTILITY TAX -BUDGET VS. ACTUAL 2023 Budget 2023 Actual $0 $20,000 $40,000 $60,000 $80,000 $100,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 SOLID WASTE TRANSFER STATION UTILITY TAX -BUDGET VS. ACTUAL 2023 Budget 2023 Actual ($55,000) ($35,000) ($15,000) $5,000 $25,000 $45,000 $65,000 $85,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 TELEPHONE TAX -BUDGET VS. ACTUAL 2023 Budget 2023 Actual 4 of 16December 19, 2023 L - 26 CITY of PORT ANGELES Q3-2023 Budget Status Report -- Data & Graph Attachment Council & City Manager's Dept.9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 369,843 427,458 408,734 579,100 434,326 144,774 25.00% Expenditure 614,196 675,018 766,043 1,276,400 840,618 435,782 34.14% Net--Revenue less Expend.(244,353)(247,560)(357,309)(697,300)(406,292) Variance from Prior Yr. - $($33,953)($3,207)($109,749)$48,983 Variance from Prior Yr. - %16.14%1.31%44.33%-13.71% Finance Department 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 10,712,279 11,025,090 11,579,651 17,504,900 12,239,297 5,265,603 30.08% Expenditure 2,125,714 2,194,816 2,365,105 3,402,200 2,450,307 951,893 27.98% Net--Revenue less Expend.8,586,565 8,830,274 9,214,546 14,102,700 9,788,990 Variance from Prior Yr. - $$150,390 $243,709 $384,272 ($574,444) Variance from Prior Yr. - %1.78%2.84%4.35%-6.23% Legal Department 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 268,056 275,476 193,139 217,200 178,649 38,551 17.75% Expenditure 1,127,780 1,069,156 1,248,325 1,636,400 1,285,027 351,373 21.47% Net--Revenue less Expend.(859,724)(793,680)(1,055,186)(1,419,200)(1,106,378) Variance from Prior Yr. - $($70,673)$66,044 ($261,506)$51,192 Variance from Prior Yr. - %8.96%-7.68%32.95%-4.85% Community & Economic Devel.9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 968,208 596,938 583,576 1,155,000 648,754 506,246 43.83% Expenditure 551,421 1,231,612 573,602 1,183,000 946,522 236,478 19.99% Net--Revenue less Expend.416,787 (634,674)9,974 (28,000)(297,768) Variance from Prior Yr. - $$218,608 ($1,051,461)$644,648 $307,742 Variance from Prior Yr. - %110.31%-252.28%-101.57%3085.44% Police Department 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 553,550 803,637 584,198 1,239,400 930,318 309,082 24.94% Expenditure 4,636,721 4,829,200 1,778,417 7,367,800 5,449,382 1,918,418 26.04% Net--Revenue less Expend.(4,083,171)(4,025,563)(1,194,219)(6,128,400)(4,519,064) Variance from Prior Yr. - $($197,203)$57,608 $2,831,344 $3,324,845 Variance from Prior Yr. - %5.07%-1.41%-70.33%-278.41% Fire Department 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 59,975 59,789 78,129 76,800 78,068 (1,268)-1.65% Expenditure 2,034,090 1,703,530 1,703,530 2,468,000 1,882,658 585,342 23.72% Net--Revenue less Expend.(1,974,115)(1,643,741)(1,625,401)(2,391,200)(1,804,590) Variance from Prior Yr. - $($175,733)$330,374 $18,340 $179,189 Variance from Prior Yr. - %9.77%-16.74%-1.12%-11.02% GENERAL FUND REVENUES AND EXPENDITURES YEAR TO DATE 9/30/2023 5 of 16December 19, 2023 L - 27 CITY of PORT ANGELES Q3-2023 Budget Status Report -- Data & Graph Attachment Public Works & Utilities 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 715,303 779,169 959,420 1,274,200 950,537 323,663 25.40% Expenditure 1,650,391 1,496,621 1,560,513 2,738,900 2,118,001 620,899 22.67% Net--Revenue less Expend.(935,088)(717,452)(601,093)(1,464,700)(1,167,464) Variance from Prior Yr. - $($104,708)$217,636 $116,359 $566,371 Variance from Prior Yr. - %12.61%-23.27%-16.22%-94.22% Parks & Recreation 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 479,376 497,422 530,093 706,700 523,070 183,630 25.98% Expenditure 2,386,090 2,604,103 2,883,279 3,914,100 3,082,562 831,538 21.24% Net--Revenue less Expend.(1,906,714)(2,106,681)(2,353,186)(3,207,400)(2,559,492) Variance from Prior Yr. - $($67,658)($199,967)($246,505)$206,306 Variance from Prior Yr. - %3.68%10.49%11.70%-8.77% Non-Departmental 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 89,900 2,826,200 - 395,500 406,775 (11,275)-2.85% Expenditure 973,821 1,287,420 720,817 494,000 827,834 (333,834)-67.58% Net--Revenue less Expend.(883,921)1,538,780 (720,817)(98,500)(421,059) Variance from Prior Yr. - $($798,310)$2,422,701 ($2,259,597)($299,758) Variance from Prior Yr. - %932.49%-274.09%-146.84%41.59% TOTAL -- General Fund 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 14,216,490 17,290,828 14,916,940 23,189,500 16,420,318 6,769,182 29.19% Expenditure 16,099,684 17,091,476 17,016,014 24,552,600 18,935,489 5,617,111 22.88% Net--Revenue less Expend.(1,883,194)199,352 (2,099,074)(1,363,100)(2,515,171) Variance from Prior Yr. - $($1,078,700)$2,082,546 ($2,298,426)$416,097 Variance from Prior Yr. - %134.08%-110.59%-1152.95%-19.82% $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 GENERAL FUND REVENUE BUDGET vs. ACTUAL 2023 Budget 2023 Actual 6 of 16December 19, 2023 L - 28 CITY of PORT ANGELES Q3-2023 Budget Status Report -- Data & Graph Attachment Lodging Tax Fund #101 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 229,894 595,834 672,619 764,100 798,285 (34,185)-4.47% Expenditure 539,581 423,463 290,083 897,100 393,174 503,926 56.17% Net--Revenue less Expend.(309,687)172,371 382,536 (133,000)405,111 Variance from Prior Yr. - $($329,951)$482,058 $210,165 ($22,575) Variance from Prior Yr. - %-1628.26%-155.66%121.93%-5.90% SPECIAL REVENUE FUNDS $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 GENERAL FUND EXPENDITURES BUDGET vs. ACTUAL 2023 Budget 2023 Actual 0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 30.00% 35.00% 40.00% - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 10,000,000 2017 2018 2019 2020 2021 2022 2023 - Est. GENERAL FUND UNASSIGNED FUND BALANCE AT YEAR-END General Fund Unassigned Fund Balance % of General Fund Expenditures 7 of 16December 19, 2023 L - 29 CITY of PORT ANGELES Q3-2023 Budget Status Report -- Data & Graph Attachment Street Fund #102 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 1,172,827 1,216,615 1,235,007 1,928,600 1,377,723 550,877 28.56% Expenditure 974,961 1,139,522 1,261,014 2,101,500 1,299,744 801,756 38.15% Net--Revenue less Expend.197,866 77,093 (26,007)(172,900)77,979 Variance from Prior Yr. - $$151,989 ($120,773)($103,100)($103,986) Variance from Prior Yr. - %331.30%-61.04%-133.73%399.84% R.E.E.T I Fund #105 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 214,236 303,380 314,197 321,800 235,929 85,871 26.68% Expenditure 383,424 613,351 350,775 900,600 896,199 4,401 0.49% Net--Revenue less Expend.(169,188)(309,971)(36,578)(578,800)(660,270) Variance from Prior Yr. - $($318,822)($140,783)$273,393 $623,692 Variance from Prior Yr. - %-213.07%83.21%-88.20%-1705.10% PenCom Fund #107 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 2,195,693 2,228,239 2,351,810 3,744,200 2,139,691 1,604,509 42.85% Expenditure 2,336,556 2,446,781 2,859,035 4,367,200 3,492,567 874,633 20.03% Net--Revenue less Expend.(140,863)(218,542)(507,225)(623,000)(1,352,876) Variance from Prior Yr. - $($50,717)($77,679)($288,683)$845,651 Variance from Prior Yr. - %56.26%55.15%132.09%-166.72% R.E.E.T. II Fund #160 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 212,629 304,388 313,084 320,100 232,263 87,837 27.44% Expenditure 142,531 942,000 512,000 1,076,300 1,076,300 - 0.00% Net--Revenue less Expend.70,098 (637,612)(198,916)(756,200)(844,037) Variance from Prior Yr. - $$2,586 ($707,710)$438,696 $645,121 Variance from Prior Yr. - %3.83%-1009.60%-68.80%-324.32% Business Improvement District 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 9,201 8,595 24,327 35,000 23,120 11,880 33.94% Expenditure 38,800 - - - 8,573 (8,573)100.00% Net--Revenue less Expend.(29,599)8,595 24,327 35,000 14,547 Variance from Prior Yr. - $($55,231)$38,194 $15,732 $9,780 Variance from Prior Yr. - %-215.48%-129.04%183.04%40.20% P.A. Housing Fund #172 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 792,987 344,532 751,685 1,155,700 391,946 763,754 66.09% Expenditure 694,497 256,800 - 662,600 544,657 117,943 17.80% Net--Revenue less Expend.98,490 87,732 751,685 493,100 (152,711) Variance from Prior Yr. - $$92,671 ($10,758)$663,953 $904,396 Variance from Prior Yr. - %1592.56%-10.92%756.80%120.32% Code Compliance Fund #175 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 517 278 27,777 261,900 141 261,759 99.95% Expenditure 327 - 93,811 261,900 147,927 113,973 43.52% Net--Revenue less Expend.190 278 (66,034)- (147,786) Variance from Prior Yr. - $($650)$88 ($66,312)$81,752 Variance from Prior Yr. - %-77.38%46.32%-23853.24%-123.80% 8 of 16December 19, 2023 L - 30 CITY of PORT ANGELES Q3-2023 Budget Status Report -- Data & Graph Attachment $0 $50,000 $100,000 $150,000 $200,000 $250,000 1 2 3 4 5 6 7 8 9 10 11 12 2023 LODGING TAX REVENUE BUDGET vs. ACTUAL 2023 Budget 2023 Actual $0 $20,000 $40,000 $60,000 $80,000 $100,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 MOTOR VEHICLE FUEL TAX BUDGET vs. ACTUAL 2023 Budget 2023 Actual $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 2015 2016 2017 2018 2019 2020 2021 2022 2023 - Budget 2023 - YTD REET I & REET II COMBINED ACTUAL REVENUE REET-1 Actual Revenue REET-2 Actual Revenue 9 of 16December 19, 2023 L - 31 CITY of PORT ANGELES Q3-2023 Budget Status Report -- Data & Graph Attachment 2014 LTGO - Solid Waste Landfill 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 453,323 450,985 450,313 604,300 454,225 150,075 24.83% Expenditure 166,750 161,450 155,950 600,800 150,250 450,550 74.99% Net--Revenue less Expend.286,573 289,535 294,363 3,500 303,975 Variance from Prior Yr. - $$3,929 $2,962 $4,828 ($9,612) Variance from Prior Yr. - %1.39%1.03%1.67%-3.27% 2015 LTGO - Refunding 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 175,751 176,866 94,644 232,900 174,954 57,946 24.88% Expenditure 233,152 234,972 231,611 232,200 232,198 2 0.00% Net--Revenue less Expend.(57,401)(58,106)(136,967)700 (57,244) Variance from Prior Yr. - $($683)($705)($78,861)($79,723) Variance from Prior Yr. - %1.20%1.23%135.72%58.21% Governmental Capital Fund 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 1,603,177 1,166,338 1,264,150 6,070,200 1,853,162 4,217,038 69.47% Expenditure 286,318 326,959 1,005,557 7,688,100 877,528 6,810,572 88.59% Net--Revenue less Expend.1,316,859 839,379 258,593 (1,617,900)975,634 Variance from Prior Yr. - $$915,569 ($477,480)($580,786)($717,041) Variance from Prior Yr. - %228.16%-36.26%-69.19%-277.29% Transportation Benefit District 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 1,037,788 2,379,849 1,337,858 10,620,800 2,826,489 7,794,311 73.39% Expenditure 951,651 1,817,940 1,134,750 12,913,500 3,359,872 9,553,628 73.98% Net--Revenue less Expend.86,137 561,909 203,108 (2,292,700)(533,383) Variance from Prior Yr. - $$967,195 $475,772 ($358,801)$736,491 Variance from Prior Yr. - %-109.78%552.34%-63.85%362.61% Parks Capital Fund 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 5,132 17,307 20,614 9,600 20,530 (10,930)-113.85% Expenditure - - - - 8,869 (8,869)N/A Net--Revenue less Expend.5,132 17,307 20,614 9,600 11,661 Variance from Prior Yr. - $($14,704)$12,175 $3,307 $8,953 Variance from Prior Yr. - %-74.13%237.24%19.11%43.43% Electric Utility Fund #401 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 17,269,569 19,306,104 22,002,891 28,876,200 21,417,459 7,458,741 25.83% Expenditure 21,279,010 17,188,797 19,663,351 27,578,500 17,631,082 9,947,418 36.07% Net--Revenue less Expend.(4,009,441)2,117,307 2,339,540 1,297,700 3,786,377 Variance from Prior Yr. - $($1,993,451)$6,126,748 $222,233 ($1,446,837) Variance from Prior Yr. - %98.88%-152.81%10.50%-61.84% ENTERPRISE FUNDS (UTILITY FUNDS) DEBT SERVICE FUNDS GOVERNMENTAL CAPITAL PROJECT FUNDS 10 of 16December 19, 2023 L - 32 CITY of PORT ANGELES Q3-2023 Budget Status Report -- Data & Graph Attachment $0 $1,000,000 $2,000,000 $3,000,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 ELECTRIC FUND TOTAL REVENUE BUDGET vs. ACTUAL Electric Revenue Budget Electric Actual Revenue $0 $500,000 $1,000,000 $1,500,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 RESIDENTIAL ELECTRIC REVENUE BUDGET vs. ACTUAL Electric Residential Revenue Budget Electric Residential Actual Revenue $0 $200,000 $400,000 $600,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 INDUSTRIAL TRANSMISSION ELECTRIC REVENUE BUDGET vs. ACTUAL Industrial Transmission Revenue Budget Industrial Transmission Actual Revenue 11 of 16December 19, 2023 L - 33 CITY of PORT ANGELES Q3-2023 Budget Status Report -- Data & Graph Attachment Water Utility Fund #402 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 7,681,275 5,298,210 5,203,856 7,447,300 5,882,581 1,564,719 21.01% Expenditure 4,835,072 4,842,140 6,804,194 9,408,500 5,988,981 3,419,519 36.34% Net--Revenue less Expend.2,846,203 456,070 (1,600,338)(1,961,200)(106,400) Variance from Prior Yr. - $$2,521,106 ($2,390,133)($2,056,408)($1,493,938) Variance from Prior Yr. - %775.49%-83.98%-450.90%93.35% $0 $1,000,000 $2,000,000 $3,000,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 ELECTRIC FUND TOTAL EXPENDITURES BUDGET vs. ACTUAL Electric Amend. #1 Electric Actual ($125,000) $375,000 $875,000 $1,375,000 $1,875,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 BPA PURCHASED POWER BUDGET vs. ACTUAL BPA Purchased Power Budget BPA Purchased Power Actual $0 $200,000 $400,000 $600,000 $800,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 WATER FUND TOTAL REVENUE BUDGET vs. ACTUAL Water Budget Water Actual 12 of 16December 19, 2023 L - 34 CITY of PORT ANGELES Q3-2023 Budget Status Report -- Data & Graph Attachment Wastewater Utility Fund #403 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 5,428,877 5,528,683 5,533,962 7,685,900 6,024,937 1,660,963 21.61% Expenditure 4,795,333 5,152,457 5,260,751 8,421,200 5,711,512 2,709,688 32.18% Net--Revenue less Expend.633,544 376,226 273,211 (735,300)313,425 Variance from Prior Yr. - $($48,499)($257,318)($103,015)($40,214) Variance from Prior Yr. - %-7.11%-40.62%-27.38%-14.72% - 200,000 400,000 600,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 WATER RESIDENTIAL REVENUE BUDGET vs. ACTUAL Water Budget Water Actual $0 $100,000 $200,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 WATER COMMERCIAL REVENUE BUDGET vs. ACTUAL Water Budget - 500,000 1,000,000 1,500,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 WATER FUND EXPENDITURES BUDGET vs. ACTUAL Water Budget 13 of 16December 19, 2023 L - 35 CITY of PORT ANGELES Q3-2023 Budget Status Report -- Data & Graph Attachment Solid Waste Utility Fund #404 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 9,427,296 9,856,054 12,015,430 12,449,600 9,684,591 2,765,009 22.21% Expenditure 8,722,473 11,987,964 13,555,558 12,880,700 10,531,464 2,349,236 18.24% Net--Revenue less Expend.704,823 (2,131,910)(1,540,128)(431,100)(846,873) Variance from Prior Yr. - $($689,588)($2,836,733)$591,782 ($693,255) Variance from Prior Yr. - %-49.45%-402.47%-27.76%45.01% Stormwater Utility Fund #406 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 1,531,438 1,635,264 1,713,777 2,768,400 1,817,815 950,585 34.34% Expenditure 1,641,408 1,939,979 2,097,355 3,212,700 2,377,239 835,461 26.00% Net--Revenue less Expend.(109,970)(304,715)(383,578)(444,300)(559,424) Variance from Prior Yr. - $($128,813)($194,745)($78,863)$175,846 Variance from Prior Yr. - %-683.61%177.09%25.88%-45.84% Medic 1 Utility Fund #409 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 2,383,272 2,286,614 2,392,669 3,810,500 2,984,954 825,546 21.67% Expenditure 2,349,393 2,193,251 2,386,651 3,856,200 2,683,906 1,172,294 30.40% Net--Revenue less Expend.33,879 93,363 6,018 (45,700)301,048 Variance from Prior Yr. - $($268,466)$59,484 ($87,345)($295,030) Variance from Prior Yr. - %-88.79%175.58%-93.55%-4902.46% Harbor Clean-up Fund #413 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 797,798 1,072,086 104,291 2,050,600 56,518 1,994,082 97.24% Expenditure 677,738 1,037,051 153,498 2,050,600 85,283 1,965,317 95.84% Net--Revenue less Expend.120,060 35,035 (49,207)- (28,765) Variance from Prior Yr. - $$283,041 ($85,025)($84,242)($20,442) Variance from Prior Yr. - %-173.67%-70.82%-240.45%41.54% Conservation Utility Fund #421 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 178,798 235,218 198,450 348,000 154,325 193,675 55.65% Expenditure 308,123 255,263 305,519 347,500 348,756 (1,256)-0.36% Net--Revenue less Expend.(129,325)(20,045)(107,069)500 (194,431) Variance from Prior Yr. - $$29,753 $109,280 ($87,024)$87,362 Variance from Prior Yr. - %-18.70%-84.50%434.14%-81.59% 14 of 16December 19, 2023 L - 36 CITY of PORT ANGELES Q3-2023 Budget Status Report -- Data & Graph Attachment Electric Capital Fund #451 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 3,300,000 800,000 819,249 800,000 805,237 (5,237)-0.65% Expenditure 368,643 613,186 62,665 2,940,000 273,475 2,666,525 90.70% Net--Revenue less Expend.2,931,357 186,814 756,584 (2,140,000)531,762 Variance from Prior Yr. - $($1,684,631)($2,744,543)$569,770 $224,822 Variance from Prior Yr. - %-36.50%-93.63%304.99%29.72% Water Capital Fund #452 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 568,000 650,000 725,000 765,000 765,000 - 0.00% Expenditure 62,363 139,793 133,377 4,132,000 997,184 3,134,816 75.87% Net--Revenue less Expend.505,637 510,207 591,623 (3,367,000)(232,184) Variance from Prior Yr. - $($38,434)$4,570 $81,416 $823,807 Variance from Prior Yr. - %-7.06%0.90%15.96%139.25% Wastewater Capital Fund #453 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 850,000 900,000 950,000 978,500 978,500 - 0.00% Expenditure 108,555 374,618 208,874 3,461,800 2,432,656 1,029,144 29.73% Net--Revenue less Expend.741,445 525,382 741,126 (2,483,300)(1,454,156) Variance from Prior Yr. - $$122,947 ($216,063)$215,744 $2,195,282 Variance from Prior Yr. - %19.88%-29.14%41.06%296.21% Solid Waste Capital Fund #454 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 1,024,582 1,060,921 1,108,977 1,677,600 1,044,862 632,738 37.72% Expenditure 554,651 675,216 1,389,020 1,424,200 592,100 832,100 58.43% Net--Revenue less Expend.469,931 385,705 (280,043)253,400 452,762 Variance from Prior Yr. - $$87,108 ($84,226)($665,748)($732,805) Variance from Prior Yr. - %22.75%-17.92%-172.61%261.68% Stormwater Capital Fund #456 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 400,000 425,000 434,000 443,000 443,000 - 0.00% Expenditure - 50,563 10,388 480,000 - 480,000 100.00% Net--Revenue less Expend.400,000 374,437 423,612 (37,000)443,000 Variance from Prior Yr. - $$6,826 ($25,563)$49,175 ($19,388) Variance from Prior Yr. - %1.74%-6.39%13.13%-4.58% CSO Capital Fund #463 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 1,797,534 1,815,360 1,810,624 4,857,300 4,346,989 510,311 10.51% Expenditure 1,707,866 995,497 974,612 7,245,400 2,757,984 4,487,416 61.93% Net--Revenue less Expend.89,668 819,863 836,012 (2,388,100)1,589,005 Variance from Prior Yr. - $$1,843 $730,195 $16,149 ($752,993) Variance from Prior Yr. - %2.10%814.33%1.97%-90.07% UTILITY CAPITAL FUNDS (Includes transfers from Utility Funds ) 15 of 16December 19, 2023 L - 37 CITY of PORT ANGELES Q3-2023 Budget Status Report -- Data & Graph Attachment Equipment Services Fund #501 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 1,278,169 4,054,367 1,527,718 2,413,600 2,339,915 73,685 3.05% Expenditure 749,595 1,012,113 4,113,737 4,942,700 2,133,986 2,808,714 56.83% Net--Revenue less Expend.528,574 3,042,254 (2,586,019)(2,529,100)205,929 Variance from Prior Yr. - $$264,849 $2,513,680 ($5,628,273)($2,791,948) Variance from Prior Yr. - %100.43%475.56%-185.00%107.96% Information Technology Fund #502 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 1,694,020 2,361,111 2,086,795 2,336,700 1,706,664 630,036 26.96% Expenditure 1,276,042 1,582,120 1,696,463 4,816,800 2,002,482 1,240,584 25.76% Net--Revenue less Expend.417,978 778,991 390,332 (2,480,100)(295,818) Variance from Prior Yr. - $$92,825 $361,013 ($388,659)$686,150 Variance from Prior Yr. - %28.55%86.37%-49.89%175.79% Self-Insurance Fund #503 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 3,750,846 3,856,487 4,316,940 6,346,500 5,196,289 1,150,211 18.12% Expenditure 3,637,758 4,024,584 4,354,812 6,346,500 5,637,282 709,218 11.17% Net--Revenue less Expend.113,088 (168,097)(37,872)- (440,993) Variance from Prior Yr. - $$373,342 ($281,185)$130,225 $403,121 Variance from Prior Yr. - %-143.45%-248.64%-77.47%-1064.43% Cemetery Endowment Fund #601 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 5,378 2,247 2,280 3,400 3,418 (18)-0.53% Expenditure - - - - - - N/A Net--Revenue less Expend.5,378 2,247 2,280 3,400 3,418 Variance from Prior Yr. - $($1,018)($3,131)$33 ($1,138) Variance from Prior Yr. - %-15.92%-58.22%1.47%-49.91% Firemen's Pension Fund #602 9/30/2020 9/30/2021 9/30/2022 2023 Budget 9/30/2023 $ Remaining % Remaining Revenue 28,604 41,090 (105,562)19,200 22,902 (3,702)-19.28% Expenditure 36,278 19,206 25,573 69,400 16,680 52,720 75.97% Net--Revenue less Expend.(7,674)21,884 (131,135)(50,200)6,222 Variance from Prior Yr. - $$17,656 $29,558 ($153,019)($137,357) Variance from Prior Yr. - %-69.70%-385.17%-699.23%104.74% PERMANENT AND TRUST FUNDS INTERNAL SERVICE FUNDS 16 of 16December 19, 2023 L - 38