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Home My WebLink About02062024 CC Packet February 6, 2024 Port Angeles City Council Meeting Page 1 February 6, 2024 City of Port Angeles Council Meeting AMENDED Agenda This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City sta ff have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5 th Street, Port Angeles, or remotely via telephone or video link. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions C. Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an or derly and timely manner. Visit https://www.cityofpa.us/984/Live-Virtual-Meetings to learn how to participate during public comment and or watch the meeting live. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud. To provide pre-recorded messages to the City Council by phone, please call 360 -417-4504. Messages received will be made a part of the final record. Comments should be received by 2:00 p.m. Tuesday, February 6, 2024. Audio only: 1-844-992-4726 Access code: 2555 713 2601 Webinar password: Hmn9CQrS4Q8 (46692777 from phones and video systems) Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it is your turn to speak. This access code is good for the February 6, 2024 meeting only. Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=mb725b4da8ea48dd6f4de05ce311a79f1 To make a public comment, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak. Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment." During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Publi c Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reaso nable limits as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Publi c Comment period. Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 peop le are signed up to speak each speaker may be allocated two (2) minutes. Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference gi ven to those who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individua ls wishing to speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for addition al unsigned speakers. Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent co nnection to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12 February 6, 2024 Port Angeles City Council Meeting Page 2 D. Late Items To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. E. Consent Agenda | Approve 1. City Council Minutes of December 19, 2023 and January 2, 2024 / Approve ................................................................. E-1 2. Expenditure Report: From January 6, 2024 to January 26, 2024 in the amount of $3,950,973.21 / Approve ................ E-12 3. Washington Department of Commerce Grant Acceptance / 1) Approve a grant agreement with the Washington Department of Commerce for the purchase and deployment of the equipment and expenditure of $50,000.00, and 2) Authorize the City Manager to sign and execute the grant agreement and approve and execute the fi nal purchase documents to complete the purchase of the equipment specified in the grant and to make minor modifications as necessary . ................................. E-33 4. Vehicle Purchase / 1) Approve the purchase of a 2023 Ford Interceptor Police Department Vehicle that is the functional equivalent of existing vehicle #1512 from The Arizona State Contract in an amount not to exceed $60,442.10, including tax; and the contract equipment, outfitting, and delivery transportation cost not to exceed $25,000. 2) Authorize the City Manager to approve and execute the final purchase documents and to complete the purchase. 3) Authorize the City Manager to surplus vehicle #1512, and to dispose of that vehicle in a commercially reasonable manner, upon addition of the new vehicle to the City fleet........................................................................................................................................................................... E -35 5. REdisCOVERY Julotta Software Purchase / Authorize the City Manager to sign a renewal contract with Julota and to make minor modifications as necessary. ................................................................................................................................... E -37 6. Acceptance on Signal Grant / 1) Award a contract to TITAN Earthwork, LLC for the Signal Controller Upgrades Project TR0120 in the amount of $4,197,795.00 including applicable taxes and authorize the City Manager to sign a construction contract for this project and to make minor modifica tions if necessary.2) Approve Amendment #3 to the Signal Controller Upgrades Professional Service Agreement with Parametrix, Inc. in the amount of $250,929.73 with a new not to exceed amount of $930,592.55 and approve and authorize the City Manager to sign the Amendment and make minor modifications as necessary. .................................................................................................................................................................... E -65 7. Wastewater Treatment Plant Airgap Final Acceptance / Accept the Wastewater Air-Gap System project CON-2020-04 as complete and authorize staff to proceed with project closeout, and release the 5% retainage upon receipt of all required clearances ........................................................................................................................................................................ E-67 8. Everbridge Contract / Authorize the City Manager to sign an interlocal agreement with Clallam County for the purchase and deployment of an emergency notification system that serves all of Clallam County with an annual expenditure of up to $9,000.00 for the system and to make minor modifications as necessary ....................................................................... E-68 9. Emergency Declaration / Ratify Resolution Pass the attached resolution, affirming and ratifying the Declaration of Emergency issued by the City Manager on January 24, 2024. ........................................................................................ E-72 10. CLIHP Grant Letter of Support / Staff requests that Council authorize the Mayor to sign a letter of support endorsing Clallam County’s application for CLIHP funding. .......................................................................................................... E-75 11. Light Operations Rental Facility Lease / Approve a 12-month lease extension with ALK Properties, LLC, for a total amount of $90,000; and authorize the City Manager to sign and execute a lease extension and make minor modifications to the lease if necessary. ..................................................................................................................................................................... E-91 12. Interlocal Agreement – Clallam County, Washington / Approve the attached ILA with Clallam County, Washington, and authorize the City Manager to sign the Agreement and make minor modifications to the Agreement, if necessary ....... E-100 F. Public Hearings | 6:30 p.m. or Soon Thereafter ..................................................................................None G. Ordinances Not Requiring Council Public Hearings .........................................................................None H. Resolutions Not Requiring Council Public Hearings ....................................................................................... None I. Other Considerations 1. Center for Inclusive Entrepreneurship Presentation 2. UPDATE 2024 Lodging Tax Advisory Committee Capital Request Consideration / AMENDED TO APPROVE AND ADOPT ......................................................................................................................................................................................... I-1 3. Ad Hoc Committee on Boards, Committees, and Commissions Appointments / ........................................................... I-50 February 6, 2024 Port Angeles City Council Meeting Page 3 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. J. Contracts & Purchasing 1. Downtown Tree and Sidewalk Replacement Phase 3 Project, TR09 -18, Award Construction Contract / Award .......... J-1 K. Council Reports L. Information City Manager Reports: 1. Grant Report .................................................................................................................................................................... L-1 M. Second Public Comment Follow the instructions from the first public comment period. Adjournment City Council Meeting February 6, 2024 PUBLIC COMMENT SIGN-UP SHEET P N, clearly bushiest owner? Yore � /777 \Yes or No \.)ko G �' or No �I CI .(k)U1 r-C'S or ,��'A]V, p � (� or No v`V ■ V fo r b(rc Yes or c l ec 1r-iei,v\ '/J':. 410 or No Corr,im v ✓1 1 1- \,� c,,c Yes or No cur� )^ 6 ) ,r, yoon5 or No Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference given to those who wish to speak to an item on the meeting's agenda. If time remains, the presiding officer will call other individuals wishing to speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for additional unsigned speakers. \ Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent connection to the City, and whether they are appearing as the 'epresentative of an organization. Excerpts: Council Rules of Procedure Section 12 City Council Meeting February 6, 2024 PUBLIC COMMENT SIGN-UP SHEET off, Print OpiC S Yes or No "V\ or No• d' ,V 4 l n Yes)or or No �j L�~ Yes or No 5' -7- t/ Yes or III STD_ Yes or t, 5. -To QorNo Yes or No Yes or No Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference given to those who wish to speak to an item on the meeting's agenda. If time remains, the presiding officer will call other individuals wishing to speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for additional unsigned speakers. Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent connection to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12 Page 2 pmpORTANGELES 321 East Fifth Street WASHINGToN , U . S . Port Angeles, WA 98362 Correspondence submitted to the Port Angeles City Council during the public comment period to be made a part of the record of this meeting. k'ee4L6176-(,c�e,Sw- 'oi.\._ �a Covitz l DA. a`(, f apcay I1mall BRUCE SWENSON <bruces1975@gmaiLcom> SUMMARY STR RECOMMENDATIONS FOR CITY COUNCIL MEETING OF 2/6/24 1 message BRUCE SWENSON <bruces1975@gmail.com> Tue, Feb 6, 2024 at 2:03 PM To: Karen Swenson <kswenson73@gmail.com>, BRUCE SWENSON <bruces1975@gmail.com> I am Bruce Swenson, resident of the City of Port Angeles. I am an STR owner of a stand alone home in the R7 mixed zone. With my comments here tonight, I would like to encourage the city staff and council to make any future ordinance SIMPLE, REASONABLE and ENFORCEABLE. To this end, I would recommend that you require registration of all short-term rentals in the City of PA across all zones. With this registration, the City of PA will be certifying the following: #1: The owner of this home has paid a reasonable fee to become a registered STR within the City of PA. #2: The owner of this STR will post the Good Neighbor Policy in their home and encourage compliance by their renters. #3: The owner of this STR has provided their guests with 24/7 contact phone number(s) to reach the local owner and/or a local owner representative. #4: The owner of this STR has insured their STR with a $1,000,000 liability policy and renewed said policy on an annual basis. #5: The owner of this STR is subject to random "fire and safety"inspections performed by the PA Fire Department. #6: The owner of this STR will be allowed to transfer their STR registration to a new owner upon sale or bequeath of property, subject to the new owner paying a full annual registration fee upon transfer or within 30 days of transfer. Thank you for your time and consideration in this matter. ?Ct-Se-n--ci- bLi f t f 46 I- N ki° O / / o aK AllOPOLYMPIC PENINSULA LODGING ALLIANCE WHAT WE PROPOSE 1. Repeal the 2017 ordinance, thus allowing STRs in all zones 2. Continue working with GovOS to onboard and register STRs a. Registration fees consistent with other business license fees b. Inspections and fees consistent with similar uses 3. Cancel further consideration of the new proposed STR ordinance 4. Address STRs within the 2025 Comprehensive Plan 5. Support SB 5334 tax on STR guests for affordable housing Repeal the 2017 ordinance, thus allowing STRs in all zones The City's efforts to regulate short-term rentals in Port Angeles have been seriously flawed from the start. The 2017 code, created with no public feedback, is widely acknowledged as confusing and poorly written. Just three months after the code's passage, City officials began giving the green light for STRs to open in all zones, as evidenced by then-CED Director Nathan West's email of June 10, 2017. The City did not enforce the code until more than 6 years after its passage, after all statutes of limitations on enforcement had passed. Enforcement that began in 2023 forced many STRs out of business, with owners and others financially reliant on that income suffering egregious financial losses. The City's 2024 verbal decision not to pursue enforcement has not ameliorated these losses, and some homeowners are now seeking legal counsel for restitution. A majority of city residents giving testimony to the City Council and answering the STR survey believe STRs should be allowed in all zones. In addition, the City Planning Commission recently expressed frustration at not receiving any meaningful data on which to base a decision about the five alternatives presented; they elected not to choose any, while suggesting that STRs be allowed in all zones. STRs currently exist in all zones and spreading them across the city is a far more sensible alternative than packing all of them into small, constricted areas, competing for land necessary for affordable housing. Continue to work with GovOS to onboard and register STRs The City should continue working with GovOS to onboard and register all STRs, so all STR owners can be counted and file their tax returns in an online portal. This will give the City more-accurate data to use as the foundation for carefully considered rules and regulations. The only data released to date was a single-page spreadsheet with multiple errors, followed by a spreadsheet City staff acknowledged is an interpretation of the GovOS data. This spreadsheet contains an exceptional number of consequential errors that render the information useless. Registration fees based on business license fees The city's business license fee is $25. STRs should expect to pay the same licensing fee as long-term rentals, B&Bs, hotels, motels or any other business in the city. Fire/safety inspection requirements and fees consistent with similar uses STRs are inherently no more dangerous than any other residence or than long- term rentals, B&Bs, hotels, motels or any other similar business, none of which require fire/safety inspections. Listing platforms already require STR owners to install smoke- and carbon-monoxide detectors as a requirement for listing. In addition, many STRs have undergone remodels, and building permits require smoke detectors to be AC-powered and linked together. Cancel further consideration of the proposed STR ordinance The process of defining meaningful STR rules and regulations has been flawed from the start. With no input or oversight by the City Council or the Planning Commission, City staff created five proposed alternatives for new STR requirements. The alternatives are based on cities that are vastly different from Port Angeles in terms of population, income level, local economic factors and percentage of STRs in existence. The alternatives also fail to consider the suitability of zones for STRs, competition for multi-unit housing in those zones, the number of single-family homes available for STRs in each zone and many other factors. Many residents have given testimony to the Council that the survey failed to provide adequate options and was poorly written. Despite these challenges, a plurality chose Option 1, the unconstrained option. The City Planning Commission expressed frustration with all the proposed alternatives, declining to choose any, and suggested that STRs be allowed in all zones. One of the goals of the 2025 Comprehensive Plan is to simplify zoning, so it only makes sense to repeal or delay any regulation related to STR zoning until the new plan is complete. The bottom line: More time is needed to obtain valid, meaningful data. Any information garnered in the current efforts can be analyzed again once the City has accurate information necessary to create a new ordinance. Address STRs in 2025 Comprehensive Plan The City is scheduled to work on the 2025 Comprehensive Plan this year. Rather than selectively creating a code related to a single component that may or may not be a good fit once the 2025 Comprehensive Plan is developed, STRs should be one element to be considered among many. This is the direction the City Planning Commission encouraged when it passed a motion to amend the 2017 code and pursue a more-comprehensive solution. Considering STRs as a part of the 2025 Comprehensive Plan affords the time and opportunity to study the issue in greater depth and arrive at a well-considered code that is reflective of the city's current needs. Support SB 5334: Excise tax on STRs to fund affordable housing OPLA wants to play a part in helping Port Angeles create additional affordable housing. We ask that you lend your support to Senate Bill 5334, which provides for an excise tax paid by STR guests, with 100 percent of the money raised dedicated to affordable housing programs chosen by the City of Port Angeles. OPLA estimates that in the first year alone this amount would exceed $500,000. The bill reads, in part: Moneys collected from the special excise tax under this section must be used exclusively for the operating and capital costs of affordable housing programs including, but not limited to, homeless housing assistance, temporary shelters, and other related services. A county, city, or town may use revenues collected under this section for contracts, loans, or grants to nonprofit organizations or public housing authorities for services related to affordable housing programs. Attached, please find a copy of the bill as currently proposed. We welcome your input. To learn more about OPLA, please see our website, www.olympicpeninsulalodgingalliance.org CONTACT info@olympicpeninsulalodgingalliance.org Executive Director: Brian Heberling, (425) 890-9186 President: Steven Pelayo, (360) 808-5154 kiLtiLk Wit-61th ' Qltt0L,ti-(e4b.1 i/QY &tom ENGROSSED SUBSTITUTE SENATE BILL 5334 0/1,/c2-0 State of Washington 68th Legislature 2023 Regular Session By Senate Local Government, Land Use & Tribal Affairs (originally sponsored by Senators Lovelett, Kuderer, Frame, Hasegawa, Nguyen, Nobles, and C. Wilson) READ FIRST TIME 02/10/23 . 1 AN ACT Relating to providing a local government option for the 2 funding of essential affordable housing programs; amending RCW 3 67 . 28 . 181 and 82 . 14 . 410; and adding a new section to chapter 67 . 28 4 RCW. 5 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON: 6 NEW SECTION. Sec. 1 . A new section is added to chapter 67 . 28 7 RCW to read as follows : 8 (1) (a) The legislative body of a county, city, or town is 9 authorized to impose a special excise tax on the sale of or charge 10 made for the furnishing of lodging of short-term rentals subject to 11 tax under chapter 82 . 08 RCW, as provided in this section. 12 (b) The tax under this section applies exclusively to the sale of 13 or charge made for the furnishing of lodging of short-term rentals 14 facilitated through a short-term rental platform. 15 (c) The rate of tax under this section is imposed on the sale of, 16 or charge made for, the furnishing of lodging of a short-term rental 17 subject to tax under chapter 82 . 08 RCW. The rate of tax may not 18 exceed 10 percent on the sale of or charge made for the furnishing of 19 lodging of short-term rentals . The rate of tax under this section 20 must not be imposed in increments of less than one percent . p. 1 ESSB 5334 1 (d) Any county ordinance or resolution adopted under this section 2 shall contain a provision allowing a credit against the county tax 3 for the full amount of any city or town tax imposed under this 4 section upon the same taxable event . The legislative authority of any 5 county or any city may impose the tax authorized in this section in 6 the unincorporated areas of the county for the county tax and in the 7 corporate limits of the city for the city tax. 8 (e) A county, city, or town may develop criteria based on an 9 operator ' s age and/or income to exempt no more than one short-term 10 rental property per operator from the tax authorized under this 11 section. A county, city, or town must specify exemption criteria and 12 outline a certification process for the exemptions in the resolution 13 when it adopts legislation imposing the tax under this section . 14 (2) (a) The legislative body of a county, city, or town must adopt 15 a resolution of intent to adopt legislation authorizing the tax under 16 this section prior to imposing the tax under this section. 17 (b) Adoption of the resolution of intent and legislation requires 18 simple majority approval of the enacting legislative authority. 19 (3) (a) Except as provided in (b) of this subsection, moneys 20 collected from the special excise tax under this section must be used 21 exclusively for the operating and capital costs of affordable housing 22 programs including, but not limited to, homeless housing assistance, 23 temporary shelters, and other related services . A county, city, or 24 town may use revenues collected under this section for contracts, 25 loans, or grants to nonprofit organizations or public housing 26 authorities for services related to affordable housing programs . 27 (b) A county, city, or town may retain up to five percent of the 28 moneys collected under this section in each calendar year for the 29 direct and indirect costs incurred in the administration of services 30 and programs as provided in (a) of this subsection. 31 (4) For the purposes of this section: 32 (a) "Operator" has the same meaning as in RCW 64 . 37 . 010 . 33 (b) "Short-term rental" and "short-term rental platform" have the 34 same meanings as in RCW 64 . 37 . 010 . 35 Sec. 2 . RCW 67 . 28 . 181 and 2015 3rd sp. s . c 24 s 703 are each 36 amended to read as follows : 37 (1) The legislative body of any municipality may impose an excise 38 tax on the sale of or charge made for the furnishing of lodging that 39 is subject to tax under chapter 82 . 08 RCW. The rate of tax shall not p. 2 ESSB 5334 1 exceed the lesser of two percent or a rate that, when combined with 2 all other taxes imposed upon sales of lodging within the municipality 3 under this chapter and chapters 36 . 100, ( (67 . 10, ) ) 82 . 08, and 82 . 14 4 RCW, equals twelve percent . A tax under this chapter shall not be 5 imposed in increments smaller than tenths of a percent . 6 (2) Notwithstanding subsection (1) of this section: 7 (a) If a municipality was authorized to impose taxes under this 8 chapter or RCW 67 . 40 . 100 or both with a total rate exceeding four 9 percent before July 27, 1997, such total authorization shall continue 10 through January 31, 1999, and thereafter the municipality may impose 11 a tax under this section at a rate not exceeding the rate actually 12 imposed by the municipality on January 31, 1999 . 13 (b) If a city or town, other than a municipality imposing a tax 14 under (a) of this subsection, is located in a county that imposed 15 taxes under this chapter with a total rate of four percent or more on 16 January 1, 1997, the city or town may not impose a tax under this 17 section. 18 (c) If a city has a population of ( (four hundred thousand) ) 19 400, 000 or more and is located in a county with a population of ( (one 20 million) ) 1, 000, 000 or more, the rate of tax imposed under this 21 chapter by the city shall not exceed the lesser of four percent or a 22 rate that, when combined with all other taxes imposed upon sales of 23 lodging in the municipality under this chapter and chapters 36 . 100, 24 ( (67 . 40, ) ) 82 . 08, and 82 . 14 RCW, equals ( (fiftccn) ) 15 and two-tenths 25 percent. 26 (d) If a municipality was authorized to impose taxes under this 27 chapter or RCW 67 . 40 . 100, or both, at a rate equal to six percent 28 before January 1, 1998, the municipality may impose a tax under this 29 section at a rate not exceeding the rate actually imposed by the 30 municipality on January 1, 1998 . 31 (3) Any county ordinance or resolution adopted under this section 32 shall contain a provision allowing a credit against the county tax 33 for the full amount of any city or town tax imposed under this 34 section upon the same taxable event. 35 (4) In determining the effective combined rate of tax for 36 purposes of the limit in subsections (1) and (2) (c) of this section, 37 the tax rates under RCW 82 . 14 . 530 ( (4-s-) ) and section 1 of this act 38 are not included. p. 3 ESSB 5334 1 Sec. 3 . RCW 82 . 14 . 410 and 2015 3rd sp . s . c 24 s 704 are each 2 amended to read as follows : 3 (1) A local sales and use tax change adopted after December 1, 4 2000, must provide an exemption for those sales of lodging for which, 5 but for the exemption, the total sales tax rate imposed on sales of 6 lodging would exceed the greater of: 7 (a) Twelve percent; or 8 (b) The total sales tax rate that would have applied to the sale 9 of lodging if the sale were made on December 1, 2000 . 10 (2) For the purposes of this section : 11 (a) "Local sales and use tax change" is defined as provided in 12 RCW 82 . 14 . 055 . 13 (b) "Sale of lodging" means the sale of or charge made for the 14 furnishing of lodging and all other services by a hotel, rooming 15 house, tourist court, motel, trailer camp, and the granting of any 16 similar license to use real property. 17 (c) "Total sales tax rate" means the combined rates of all state 18 and local taxes imposed under this chapter and chapters 36 . 100, 19 67 . 28, ( (67 . 40, ) ) and 82 . 08 RCW, and any other tax authorized after 20 March 29, 2001, if the tax is in the nature of a sales tax collected 21 from the buyer, but excluding taxes imposed under RCW 81 . 104 . 170 22 before December 1, 2000, ( (and) ) taxes imposed under RCW 82 . 14 . 530, 23 and taxes imposed under section 1 of this act . --- END --- p. 4 ESSB 5334 CITY REFUSES TO RELEASE GOVOS DATA OPLA has made repeated public records requests since mid-December to obtain the raw data produced by GovOS. A governmental agency is required to either produce records or give a reasonable estimate of how long it will take to fully respond within 5 business days. City staff told OPLA that the data arrived in mid-December, yet despite repeat public records requests from multiple individuals to City staff and City Attorney Bill Bloor, City staff has still not produced the requested data. In late January, City staff sent OPLA an Excel spreadsheet which it claimed was in response to OPLA's request for GovOS data. The spreadsheet was also posted on the City website. Within moments, it was plainly obvious that the data was so riddled with significant errors that the document is useless. OPLA inquired about the provenance of the spreadsheet and received confirmation from the city clerk that the data was NOT from GovOS: "Using the data gathered by GovOS, City staff placed the information onto a spreadsheet and performed calculations..." Within days of publicly posting the spreadsheet, the City took the unusual move of taking the post down. The city's STR owners are incensed by the loss of privacy and the potential for serious harm, including damage to their personal and professional reputations and the very real possibilities of doxing or vandalism. Many are now seeking legal counsel. Among the multitude of errors in the spreadsheet: • Some individuals without STRs are listed. • 31 properties show zero bookings while, in fact, they had multiple • bookings. • Several STRs are shown as being booked just one night in the year, which these owners say is entirely incorrect. • Some STRs currently in business do not appear on the list. • Multiple owners with a single STR were double-listed with incorrect addresses. • The spreadsheet shows 46 properties as rented for more than 300 days; the program clearly counted any blocked dates, even for use by one's family, as "reservations." • The "income earned" is entirely inaccurate. A dirty, rundown 2-bed, 1-bath cottage is shown as making $2,000 per night. • Some STR owners report that their income appears to be an estimate based on peak summer rates that are not applicable to the low season, indicating a much higher income than they actually experienced. • Other owners have reported that their income shown is "wildly off-base." CITY OF PORT ANGELES CITY COUNCIL Port Angeles, Washington December 19, 2023 This meeting was conducted as a hybrid meeting. CALL TO ORDER SPECIAL MEETING Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:30 p.m. Members Present: Mayor Dexter, Deputy Mayor Meyer, Council Members Carr, McCaughan, Schromen-Wawrin Schwab, and Suggs. Members Absent: None Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey. EXECUTIVE SESSION Based on input from City Attorney William Bloor, Mayor Dexter announced the need for an Executive Session under RCW 42.30.110(1)(f) to receive and evaluate complaints or charges brought against a public officer or employee and under RCW 42.30.110(1)(i) to discuss potential litigation with legal counsel until 5:57 p.m. The Council moved to the Jack Pittis Conference Room and the meeting convened at 5:30 p.m. ADJOURNMENT Mayor Dexter adjourned the Special Meeting at 5:59 p.m. CALL TO ORDER-REGULAR MEETING Mayor Dexter called the regular meeting of the Port An geles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Meyer, Council Members Carr, McCaughan, Schromen-Wawrin Schwab, and Suggs. Members Absent: None Staff Present: City Manager West, Assistant City Manager Goings, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat, B. Smith, S. Carrizosa, D. Sharp, and M. Healy. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1.Recognition of Council member Charlie McCaughan City Manager Nathan West joined the Mayor at the front of the Council Chambers and they each read portions of a proclamation in recognition of his public service. Manager West expressed his appreciation to Mrs. McCaughan for her continued support and presented her flowers. Council member McCaughan took a moment to speak to his time on Council and recognized Council, staff and community support. PUBLIC COMMENT Lois Danks, city resident, spoke in favor of Council supporting a cease-fire resolution. Jim Halburg, city resident, spoke in favor of short-term rentals and the outreach that City staff is conducting. Dan Anderson, city resident, spoke in favor of short-term rentals. February 6, 2024 E - 1 PORT ANGELES CITY COUNCIL MEETING – December 19, 2023 Page 2 of 6 Gayle Brauner, city resident, spoke about an agenda item relative to the removal of a member of a City advisory board. Chealsea Winfield, city resident and business owner, spoke in favor of short-term rentals and what they offer to the community. Karl Krauskopt, residing outside of city limits, short-term rental owner in the city, in support of finding positive solutions that would include short-term solutions. Joel Ricci, residing outside city limits, read a poem and spoke in favor of Council supporting a cease -fire resolution. James Taylor, city resident, spoke about a City job posting for a Natural Resource Planner. Carlos Osorio, city resident, read a poem and spoke in favor of Council supporting a cease -fire resolution. Ashlyn Emilani, city resident, spoke to comments made by Council. Brian Heberling, city resident, spoke to the nonprofit organization he is a part of and requested that reading materials be circulated among the City’s reading materials regarding short -term rentals. Susie Blake, city resident, spoke about current issues and encouraged the Council to listen to past Public Safety Advisory Board meetings. Leslie Forsburg, residing outside city limits, asked questions relative to short-term rental zoning which included regulations, and is a member of the Olympic Peninsula Lodging Alliance. Steve Pelayo, cityresident, spoke to short-term rentals and housing in Port Angeles. Skip Hutchenson, city resident, spoke about his experience as a short-term rental owner and operator and how multiple businesses depend on the operation of short-term rentals. Ellen Menshew, residing outside the city limits, spoke about permit fee waivers and spoke of her support of a cease - fire resolution. Angela Bailey, city resident, spoke in favor of Council supporting a cease-fire resolution. Brent Powell, city resident, spoke in favor of short-term rentals. Dan Davidson, city resident, spoke in favor of short-term rentals. John Burkavage, city resident, spoke in favor of short-term rentals. Carolyn Wilcox, city resident, spoke in favor of Council supporting a cease-fire resolution. Christie Cox, residing outside city limits and city business owner, spoke in favor of Council supporting a cease -fire resolution. Zumi Chauner, city resident, spoke in favor of Council supporting a cease-fire resolution. Shireen Hutchinson, city resident, spoke in favor of short-term rentals. Beverly Bagley, in a prerecorded message, spoke in favor of short-term rentals. David Squires, in a prerecorded message, spoke in favor of short -term rentals. February 6, 2024 E - 2 PORT ANGELES CITY COUNCIL MEETING – December 19, 2023 Page 3 of 6 Margaret Cafcuh, in a prerecorded message, spoke in favor of Council support of a resolution in support of a long- term ceasefire in Israel and Palestine. Casey no last name provided, in a prerecorded message, spoke in favor of Council support of a resolution in support of a long-term ceasefire in Israel and Palestine. Wendy Ray Johnson, in a prerecorded message, spoke in favor of Council support of a resolution in support of a long- term ceasefire in Israel and Palestine. Darlene Schanfald, in a prerecorded message, spoke in favor of Council support of a resolution in support of a long- term ceasefire in Israel and Palestine. Nina Simianto, in a prerecorded message, spoke in favor of Council support of a resolution in support of a long-term ceasefire in Israel and Palestine. Kari Williamson, in a prerecorded message, spoke in favor of Council support of a resolution in support of a long- term ceasefire in Israel and Palestine. Elizabeth, in a prerecorded message, spoke in favor of Council support of a resolution in support of a long-term ceasefire in Israel and Palestine. Alsiha, in a prerecorded message, spoke in favor of short-term rentals. Ritchie Ahuja, in a prerecorded message, spoke in favor of Council support of a resolution in support of a long-term ceasefire in Israel and Palestine. Louanna Whips in a prerecorded message, spoke in favor of Council support of a resolution in support of a long-term ceasefire in Israel and Palestine. Rosanna Yates Bailey, in a prerecorded message, spoke in favor of Council support of a resolution in support of a long-term ceasefire in Israel and Palestine. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS Council Member Suggs asked the Mayor to consider adding a Council discussion on a request from staff to create a cost benefit analysis of properties the City owns and is a landlord of, that are not used for essential services. After hearing interest from Council on the matter, the Mayor added the item to the second meeting January. Council member Schromen-Wawrin asked the Mayor to add a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine to the agenda. After hearing a majority of Council members were in support of a discussion on the matter, the Mayor added the item to the agenda. CONSENT AGENDA At the request of Council member Schromen-Wawrin, the Mayor pulled item E-6 Amendment of the City Council Rules of Procedure from the Consent Agenda. At the request of Council member McCaughan and Council member Suggs, and after hearing no opposition from Council, the Mayor Dexter added I-1 / Clallam County Board of Health - Paramedicine Grant Acceptance, I-2 / Lower Elwha Klallam Tribe and City of Port Angeles Interlocal Agreement – Ennis Creek Fish Barrier Removal Design Grant, and I-4 Washington State Transportation Improvement Board Grant Acceptance: Marine Drive Overlay – Tumwater Truck Route to Hill Street Project (TR021) to the Consent Agenda as items E-8, E-9, and E-10. It was moved by Schromen-Wawrin and seconded by Suggs to approve the Consent Agenda to include: 1. City Council Minutes of November 8, 2023 / Approve 2. Expenditure Report: From November 25, 2023 and December, 8 2023 in the amount of $4,937,684.21 / Approve 3. Equipment Purchase: Stormwater and Wastewater Flow Monitoring / Award purchase contract no. MEC-2023- 43 to Whitney Equipment Company of Woodinville, WA, to provide stormwater and wastewater flow monitoring February 6, 2024 E - 3 PORT ANGELES CITY COUNCIL MEETING – December 19, 2023 Page 4 of 6 equipment for a price of $45,052.99 including sales tax, and authorize the City Manager to execute the agreement and to make minor modifications to the contract as necessary. 4. Fish Screen Hydraulic System Repairs CON 2023-11 Final Acceptance / Accept the Fish Screen Hydraulic Repair project CON 2023-11 as complete, and authorize staff to proceed with project closeout, and release the retainage upon receipt of all required clearances. 5. Memorandum of Agreement with Olympic Medical Center for Community Paramedic Funding Support /Approve the attached Memorandum of Agreement for continuation of funding for the Port Angeles Fire Department Community Paramedic program and authorize the City Manager to sign the MOA and make minor modifications if necessary. 6. ITEM PULLED FROM CONSENT AGENDA Amendment of the City Council Rules of Procedure 7. IT Grant Acceptance / 1) Approve the acceptance of grant funds, 2) authorize the City Manager or designee to sign all necessary documents, and 3) to make any minor modifications, as necessary 8. ADDED TO CONSENT AGENDA I-1 / Clallam County Board of Health - Paramedicine Grant Acceptance / Approve and Authorize / Approve the attached Clallam County Department of Health and Human Services grant agreement for the funding of two Community Paramedics for calendar year 2024 and 2025 and authorize the City Manager to execute the grant agreement and to make minor modifica tions as necessary. 9. ADDED TO CONSENT AGENDA I-2 / Lower Elwha Klallam Tribe and City of Port Angeles Interlocal Agreement – Ennis Creek Fish Barrier Removal Design Grant / Approve and authorize the City Manager to execute the Interlocal Agency Agreement with the Lower Elwha Klallam Tribe for execution of this phase of the project in a not to exceed amount of $45,000 and authorize the City Manager to make minor modifications as necessary. 10. ADDED TO CONSENT AGENDA I-4. Washington State Transportation Improvement Board Grant Acceptance: Marine Drive Overlay – Tumwater Truck Route to Hill Street Project (TR021) / Accept the Washington State Transportation Improvement Board (TIB) design and construction grant in the amount of $740,149, authorize the City Manager to execute a TIB grant agreement, sign all required grant forms, and make minor modifications as necessary. Motion carried 7-0. RESOLUTION 1. LATE ITEM - Resolution in Support of a Long-Term Ceasefire in Israel and Palestine The Mayor briefly spoke to the late item and turned the matter over to Council member Schromen-Wawrin who spoke about the resolution and support of a similar resolution supported by other organizations. It was moved by Schromen-Wawrin and seconded by Carr to: Adopt the resolution supporting a long-term ceasefire in Israel and Palestine, and district our staff to send the resolution to President Biden, on Washinton State Congressional Delegation, and candidates for Congressional District 6. It was moved by Schromen-Wawrin and seconded by Carr to: Table the matter until the January 2nd meeting. Motion carried 5-2 with Meyer and Schwab opposed. OTHER CONSIDERATIONS 3. City Council Board, Committee, Commission Seats Discussion The Mayor turned the matter over to the City Clerk who provided background information on the matter and spoke to updates to that would be sent to the City Council. Council provided corrections to the Clerk and expressed their interest in particular seats. Manager West stated the final draft list would be presented to Council at the second meeting in January for consideration and approval. 5. Amendment of the City Council Rules of Procedure The Mayor spoke to the matter that had been pulled from the Consent Agenda. After speaking to his connection as a past member of the Public Safety Advisory Board and the potential conflict of interest, Council member Schwab recused himself from the meeting and left the Council chambers. Council discussion followed. It was moved by Schromen-Wawrin and seconded by Carr to: Table the amendment to the council rules of procedure and direct staff to include this issue in the planned update to PAMC Title 2 concerning advisory boards, and to stay the Public Safety Advisory Board until March. February 6, 2024 E - 4 PORT ANGELES CITY COUNCIL MEETING – December 19, 2023 Page 5 of 6 Motion carried 6-0 with Schwab recusing himself from the vote. Schwab returned to the Council Chambers. CITY COUNCIL REPORTS Council member McCaughan provided his last updates and his appreciation for the opportunity to serve. Council member Carr expressed her appreciation for McCaughan’s service on Council and spoke to Hillary Franz service as Commissioner of the Department of Natural Resources. Deputy Mayor Meyer expressed appreciation for McCaughan’s service on Council and spoke about Clallam Transit System’s Zero Fare. Council member Schromen-Wawrin spoke about Clallam Transit System’s Zero Fare, expressed appreciation for McCaughan’s service on Council, spoke about the passing of a local homeless person, and spoke about short-term rentals. Council member Schwab spoke to his recent trainings, spoke to his comments relative to City Council participation on the City’s advisory boards. Council member Suggs spoke about meetings attended including a Clallam County Marine Resources sub-committee meeting, a task force meeting for Missing and Murdered Indigenous Women and People Task Force, representing the Association of Washington Cities, and expressed appreciation McCaughan’s service on Council. Mayor Dexter expressed appreciation McCaughan’s service on Council. No other reports were given. INFORMATION Manager West spoke about communication to the Department of Natural Resources, a change relative to the Power Plant cut, and expressed his appreciation for Council member McCaughan’s service on Council. SECOND PUBLIC COMMENT Brian Heberling, city resident, spoke to the Olympic Peninsula Lodging Alliance and asked that the Council temporarily cease the enforcement of nonconforming short-term rentals. Dan Anderson, city resident, spoke in opposition Council support of a resolution in support of a long-term ceasefire in Israel and Palestine. John Ralston, city resident, spoke to City staffing, traffic lights, and short-term rentals. Steve Pelayo, residing outside city limits and city business owner, spoke about zoning as it relates to short-term rentals. Caitlin Sullivan, residing outside city limits, spoke about housing shortages and tenant protection laws in relation housing. Leslie Forsburg, residing outside city limits, spoke about short -term rentals. Gayle Brauner, city resident, spoke in favor of having Council members sit on City advisory boards and spoke about housing. Donette Hope, city resident, spoke about short-term rentals. ADJOURNMENT Mayor Dexter adjourned the meeting at 9:05 p.m. February 6, 2024 E - 5 PORT ANGELES CITY COUNCIL MEETING – December 19, 2023 Page 6 of 6 _____________________________________ _______________________________ Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk February 6, 2024 E - 6 CITY OF PORT ANGELES CITY COUNCIL Port Angeles, Washington January 2, 2024 This meeting was conducted as a hybrid meeting. CALL TO ORDER SPECIAL MEETING Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:00 p.m. Members Present: Mayor Dexter, Deputy Mayor Meyer, Council Members Carr (attending virtually), Miller, Schromen-Wawrin, Schwab, and Suggs (attending virtually). Members Absent: None Staff Present: City Manager West, Deputy City Manager Goings, Attorney Bloor, Clerk Martinez-Bailey, C. Geyer, B. Smith, S. Carrizosa, D. Sharp, and M. Healy. SPECIAL MEETING – SWEARING IN OF COUNCIL MEMBERS At 5:00 p.m. City Clerk Kari Martinez-Bailey swore in Council members Navarra Carr (virtually), and Council members Brendan Meyer and Amy Miller. The Clerk invited attendees in the Chambers to stay and enjoy refreshments in the hall. Council members spent the remaining time of the special meeting visiting with attendees until the Mayor adjourned the meeting to begin the regular meeting . ADJOURNMENT Mayor Dexter adjourned the Special Meeting at 6:00 p.m. CALL TO ORDER-REGULAR MEETING Mayor Dexter called the regular meeting of the Port An geles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Meyer, Council Members Carr (attending virtually), Miller, Schromen-Wawrin, Schwab, and Suggs (attending virtually). Members Absent: None Staff Present: City Manager West, Deputy City Manager Goings, Attorney Bloor, Clerk Martinez-Bailey, C. Geyer, B. Smith, S. Carrizosa, D. Sharp, and M. Healy. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS Council member Miller nominated Dexter for Mayor and she accepted the nomination. Deputy Mayor Meyer nominated himself for Mayor. Each nominee took a moment to speak to their interest to serve as Mayor. Mayor Dexter called for the vote, starting with Meyer, who received 1 vote. Mayor Dexter called for the vote for herself and received 6 votes. The vote to appoint Dexter as Mayor carried. Council member Schromen-Wawrin nominated Council member Carr for Deputy Mayor and she accepted the nomination. Deputy Mayor Meyer nominated himself for Deputy Mayor. February 6, 2024 E - 7 PORT ANGELES CITY COUNCIL MEETING – January 2, 2024 Page 2 of 5 The Mayor called for the vote, starting with Carr who received 5 votes. Mayor Dexter called for the vote for Meyer, who received 2 votes. The vote to appoint Carr as Deputy Mayor carried. Mayor Dexter invited Council member Schromen-Wawrin to speak to a matter in advance of the Public Comment portion of the meeting. Council member Schromen-Wawrin spoke to an agenda topic on the evening’s agenda, a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine, and asked the Mayor and Council to consider removing the item from the agenda and tabling the item for further review. Hearing no opposition, the Mayor removed the item from the agenda. PUBLIC COMMENT Carolyn no last name provided, city resident, spoke in opposition of short -term rentals. Christy no last name provided, residing outside the city limits, spoke in favor of Council support of a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine and in support of regulations on short-term rentals. Cody no last name provided, city resident, spoke in opposition of a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine. Dan Anderson, spoke in opposition of a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine. Matthew Moore, city resident, spoke in favor of Council support of a Resolution in Support of a Long -Term Ceasefire in Israel and Palestine. Carlos Osorio, city resident, spoke in favor of Council support of a Resolution in Support of a Long -Term Ceasefire in Israel and Palestine and in support of regulations on short-term rentals. Ashlynn Emeiliani, city resident, spoke in favor of short-term rentals. John Worthington, residing outside city limits, spoke in opposition of the City of Port Angeles being a member of ICLEI. Joni Belden, city resident, spoke in favor of Council support of a Resolution in Support of a Long -Term Ceasefire in Israel and Palestine. Susie Blake, city resident, spoke about Clallam County sex offender registry and asked that Council consider local matters rather than global issues. Carol Scholl, city resident, spoke in favor of Council support of a Resolution in Support of a Long -Term Ceasefire in Israel and Palestine. Ellen Menshew, residing outside the city limits, spoke in favor of Council support of a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine. Carolyn Gray, city resident, spoke in opposition of Council support of a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine. Randy Simmons, residing outside the city limits, spoke in opposition of Council support of a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine. Holden Fleming, city resident, spoke about recent vandalism to City parks and community resiliency, and expressed his appreciation for Council’s service. Caitlin Sullivan, residing outside city limits and short-term rental owner, spoke about the proposed code regarding short-term codes. February 6, 2024 E - 8 PORT ANGELES CITY COUNCIL MEETING – January 2, 2024 Page 3 of 5 Nina Napiontek, city resident, spoke in opposition of Council support of a Resolution in Support of a Long -Term Ceasefire in Israel and Palestine and instead hopes the Council would focus on pressing local issues. Steve Palayo, residing outside the city limits and city business owner, spoke about GovOS data, the City’s online survey, and the importance of the hospitality industry to the community. Daniel Gautshci, spoke in support of Israel. Pam Blakeman, city resident, spoke in opposition of Council support of a Resolution in Support of a Long -Term Ceasefire in Israel and Palestine and instead hopes the Council would focus on pressing local issues. Daniel Beddinger, residing outside the city limits, spoke in favor of Council support of a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine. Danetta Rutton, city resident, spoke in opposition of Council support of a Resolution in Support of a Long -Term Ceasefire in Israel and Palestine and instead hopes the Council would focus on pressing local issues. Dr. Jason Taury, residing outside the city limits, spoke in opposition of Council support of a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine as it was written and instead encouraged Council to serve the community in a different way. Sherene Hutchinson, city resident, provided a link to information on local short-term rentals and stated she would be in support of fair regulations for short-term rentals. Jodi Dotson, residing outside city limits, spoke in opposition of Council support of a Resolution in Support of a Long- Term Ceasefire in Israel and Palestine. Sandra Leittle, city resident, spoke in opposition of Council support of a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine. Alethia Lane, spoke in favor of Council support of a Resolution in Support of a Long -Term Ceasefire in Israel and Palestine. Jake Purvis, business owner inside city limits, asked Council to consider repairs to the city’s septic system. The Mayor recessed the meeting for a break at 7:11 p.m. The meeting reconvened at 7:19 p.m. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS Council member Meyer asked the Mayor to consider adding a discussion on halting enforcement of non-compliant short-term rentals. After hearing a majority of Council would support the item, Mayor Dexter added it to the January 16th meeting agenda. OTHER CONSIDERATIONS 1. Field Arts and Events Hall Field Arts and Events Hall Executive Director Steve Raider-Ginsburg presented a State of Field Arts and Events Hall presentation, recognized the collective partnership that included the City, spoke about the successful opening despite the complexity of the project, and shared some ticket sales and local lodging data. OTHER CONSIDERATIONS CONTINUED 2. Association of Washington Cities City Action Days Conference City Manager Nathan West presented the agenda item, spoke to the changes, provided background on the original action taken by Council, and spoke to the complexities the changes made by AWC created for participants. Manager West presented staff recommendations with a focus on keeping the original January legislative hybrid meetings, however, recommending that Council not participate at the in-person conference. Council discussion followed. February 6, 2024 E - 9 PORT ANGELES CITY COUNCIL MEETING – January 2, 2024 Page 4 of 5 Council member Suggs stated preference in attending Representative Chapman’s meeting. Manager West asked that Council contact the City Clerk with their preferences on representative hybrid meetings. The Council agreed by consensus to send Council members Schromen-Wawrin and Schwab to the Association of Washington Cities City Action Days conference. CITY COUNCIL REPORTS Council member Carr expressed her appreciation for the opportunity to serve as Deputy Mayor. Council member Suggs expressed her appreciation for the ability to attend remotely. Council member Miller shared she had caught up on Council action during the month of December. Council member Schromen-Wawrin spoke about the Clallam Transit System’s Zero-Fare change and spoke about public comments relative to the short-term rental policy predictability. Mayor Dexter spoke about the fire at the Dream Park and expressed her thanks to the Police and Fire Departments and the community for stepping up. No other reports were given. INFORMATION Manager West presented a brief update on the Dream Playground, work by City staff during and after the fire, and thanked the community for their interest and efforts to re -build the playground. He spoke about next steps, including insurance,and provided an update on the Shane Park water issue that was rectified and was now reopened for guests. SECOND PUBLIC COMMENT Steve Palayo, residing outside the city limits and city business owner, spoke about GovOS data and spoke in favor of short-term rentals, Nina Napiontek, city resident, spoke about the number of public comments received during the meeting and encouraged Council to focus on local issues. Carolyn no last name provided, city resident, spoke about public comments received on the topic of short-term rentals. Holly, city resident, in a prerecorded message, (audio muted for most of call ), spoke on short-term rentals. Jeff Young, city resident, in a prerecorded message, spoke in opposition of Council support of a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine. Teresa Hold, city resident, in a prerecorded message, spoke in opposition of Council support of a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine. Alex no last name provided, city resident, in a prerecorded message, spoke in favor of Council support of a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine. Daniel Gautschi, , spoke in support of Israel. Gary Peterson, city resident, in a prerecorded message, spoke in opposition of Council support of a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine. Sophie Wilhoit, residing outside city limits, in a prerecorded message, spoke in favor of Council support of a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine. Judy Williams, residing outside city limits, in a prerecorded message, spoke in opposition of Council support of a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine. February 6, 2024 E - 10 PORT ANGELES CITY COUNCIL MEETING – January 2, 2024 Page 5 of 5 Susan Sellon, city resident, in a prerecorded message, spoke in opposition of Council support of a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine. Mary Margolis, city resident, in a prerecorded message, spoke in opposition of short-term rentals. Dan Anderson, city resident, in a prerecorded message, spoke in opposition of Council support of a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine. Robin Urquia, residing outside city limits and city business owner, in a prerecorded message, spoke in opposition of Council support of a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine. Rebecca Beich, residing outside city limits, in a prerecorded message, spoke in opposition of Council support of a Resolution in Support of a Long-Term Ceasefire in Israel and Palestine. ADJOURNMENT Mayor Dexter adjourned the meeting at 8:38 p.m. _____________________________________ _______________________________ Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk February 6, 2024 E - 11 „eft,. PORTANGELES FINANCE WASHINGTON , U . S . DEPARTMENT February 6,2024 We,the undersigned City Officials of the City of Port Angeles, do hereby certify that the merchandise and/or services herein specified have been received and that these claims are approved for payment in the amount of$3,950,973.21 this 6th day of February, 2024. Mayor ity Manager "Where the mountains meet the sea” 360.457.0411 tlnance@cityofpa.us 1 www.cltyofpa.us 321 E.5th Street,Port Angeles,WA 98362 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount DEPARTMENT OF REVENUE EXCISE TAX RETURNS-DEC 001-0000-237.00-00 163.77 EXCISE TAX RETURNS-DEC 001-0000-237.30-00 1,082.68 PAGEFREEZER SOFTWARE INC MANAGEMENT SERVICES 001-0000-237.00-00 (75.80) MANAGEMENT SERVICES 001-0000-237.00-00 (75.80) MANAGEMENT SERVICES 001-0000-237.00-00 (75.80) MANAGEMENT SERVICES 001-0000-237.00-00 (38.05) MANAGEMENT SERVICES 001-0000-237.00-00 (38.05) MANAGEMENT SERVICES 001-0000-237.00-00 (38.01) PTM DOCUMENT SYSTEMS, INC SUPPLIES 001-0000-237.00-00 (15.90) SUPPLIES 001-0000-237.00-00 (4.72) YEAR END SUPPLIES 001-0000-237.00-00 (23.42) RACOM CORPORATION RADIO & TELECOMMUNICATION 001-0000-237.00-00 (13,701.41) US BANK CORPORATE PAYMENT SYSTEM Credit-unauthorized charg 001-0000-213.10-00 (16.28) Credit-reported fraud 001-0000-213.10-00 (468.54) DNA collection supplies 001-0000-237.00-00 (7.16) Bags-circ blades E11/L11 001-0000-237.00-00 (11.93) Backflow test kit (5 valv 001-0000-237.00-00 (82.28) Grafix Gone graffiti remo 001-0000-237.00-00 (4.03) CITY CREDIT CARD 001-0000-213.10-95 (24,006.16) CITY CREDIT CARD PMT 001-0000-213.10-95 20,614.50 Division Total:($16,822.39) Department Total:($16,822.39) AWC-ASSN OF WASHINGTON CITIES MEMBERSHIPS 001-1210-513.49-01 16,292.00 DATABAR INCORPORATED COMMUNICATIONS/MEDIA SERV 001-1210-513.42-10 1,683.35 MADRONA LAW GROUP, PLLC PROJECT UPDATES 001-1210-513.41-50 108.00 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-1210-513.31-01 4.73 SUPPLIES 001-1210-513.31-01 9.00 PTM DOCUMENT SYSTEMS, INC SUPPLIES 001-1210-513.31-01 52.72 US BANK CORPORATE PAYMENT SYSTEM Shipping-replacement keyb 001-1210-513.31-01 24.07 All occasion greeting car 001-1210-513.31-01 18.67 Coasters-Council Chambers 001-1210-513.31-01 10.83 Certificate holders 001-1210-513.31-01 29.36 Chamber Luncheon-West 001-1210-513.43-10 18.00 Airfare-West 001-1210-513.43-10 537.80 Page 1 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 12 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount US BANK CORPORATE PAYMENT SYSTEM Uber-West 001-1210-513.43-10 49.17 ICMA conf reg-West 001-1210-513.43-10 55.00 Uber E-Scooter-West 001-1210-513.43-10 9.40 Uber-West 001-1210-513.43-10 13.92 Uber-West 001-1210-513.43-10 14.90 Uber-West 001-1210-513.43-10 29.90 City Manager Division Total:$18,960.82 PAGEFREEZER SOFTWARE INC MANAGEMENT SERVICES 001-1220-516.41-50 465.65 US BANK CORPORATE PAYMENT SYSTEM PHR cert application-L In 001-1220-516.43-10 840.00 Ferry ticket-A Fountain 001-1220-516.43-10 21.40 Ferry ticket-A Fountain 001-1220-516.43-10 21.40 Clallam Cy Job Fair Reg 001-1220-516.43-10 45.00 Human Resources Division Total:$1,393.45 LEMAY MOBILE SHREDDING SHREDDING SERVICES 001-1230-514.41-50 274.70 US BANK CORPORATE PAYMENT SYSTEM Cisco subscription 001-1230-514.42-10 418.88 WAPRO Conf Reg-KMB 001-1230-514.43-10 200.00 City Clerk Division Total:$893.58 City Manager Department Total:$21,247.85 US BANK CORPORATE PAYMENT SYSTEM GFOA Membership-Carrizosa 001-2020-514.49-01 150.00 GFOA Webinar-Carrizosa 001-2020-514.43-10 120.00 Finance Administration Division Total:$270.00 DEPARTMENT OF REVENUE EXCISE TAX RETURNS-DEC 001-2023-514.44-50 22.45 OLYMPIC PRINTERS INC PAPER (OFFICE,PRINT SHOP) 001-2023-514.31-01 1,572.60 PTM DOCUMENT SYSTEMS, INC SUPPLIES 001-2023-514.31-01 194.57 YEAR END SUPPLIES 001-2023-514.31-01 286.57 US BANK CORPORATE PAYMENT SYSTEM GFOA Membership-McKee 001-2023-514.49-01 190.00 GFOA Membership-Schneider 001-2023-514.49-01 150.00 GFOA training reg-J Jones 001-2023-514.43-10 35.00 GFOA training reg-Schneid 001-2023-514.43-10 35.00 GAAP Update reg-McKee 001-2023-514.43-10 135.00 Accounting Division Total:$2,621.19 EQUIFAX ONLINE SUBSCRIPTIONS 001-2025-514.41-50 84.86 LEXISNEXIS ONLINE SUBSCRIPTIONS 001-2025-514.41-50 217.60 US BANK CORPORATE PAYMENT SYSTEM Lodging-Iyulores 001-2025-514.43-10 1,096.76 Backflow test kit (5 valv 001-2025-514.31-01 1,017.32 Page 2 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 13 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount US BANK CORPORATE PAYMENT SYSTEM BAT Cert Exam Reg-Iyulore 001-2025-514.43-10 104.00 Customer Service Division Total:$2,520.54 OLYMPIC PRINTERS INC ENVELOPES, PLAIN, PRINTED 001-2070-518.31-01 1,431.81 US BANK CORPORATE PAYMENT SYSTEM Envelope sealing fluid (1 001-2070-518.31-01 167.44 Reprographics Division Total:$1,599.25 Finance Department Total:$7,010.98 US BANK CORPORATE PAYMENT SYSTEM WAPRO Conf Reg-Roberts 001-3030-515.43-10 200.00 City Attorney Division Total:$200.00 City Attorney Department Total:$200.00 PAGEFREEZER SOFTWARE INC MANAGEMENT SERVICES 001-4060-558.41-50 927.52 US BANK CORPORATE PAYMENT SYSTEM APA Conf Reg-Braudrick 001-4060-558.43-10 355.00 APA Conf Reg-Cartmel 001-4060-558.43-10 355.00 Lodging Res-Cartmel 001-4060-558.43-10 657.71 Badge reel 001-4060-558.31-01 9.27 Badge reel 001-4060-558.31-01 10.85 PDN digital subscription 001-4060-558.49-01 95.40 Planning Division Total:$2,410.75 Community Development Department Total:$2,410.75 PAGEFREEZER SOFTWARE INC MANAGEMENT SERVICES 001-5010-521.41-50 927.52 US BANK CORPORATE PAYMENT SYSTEM Bottled water-PAPD Assess 001-5010-521.43-10 10.87 Lunch-PAPD Assessment 001-5010-521.43-10 310.93 Bottled water-PAPD Assess 001-5010-521.43-10 10.87 Lodging-D Fontenot 001-5010-521.43-10 125.20 Lunch-PAPD Assessment 001-5010-521.43-10 127.24 WACE Conf dinner-D Miller 001-5010-521.43-10 55.00 WACE Conf reg-D Miller 001-5010-521.43-10 350.00 PAPD Lunch Assessment (6)001-5010-521.43-10 96.66 Duty gear 001-5010-521.35-01 133.81 WA ASSN OF SHERIFFS & POLICE MEMBERSHIPS 001-5010-521.41-50 2,500.00 WASHINGTON (DES) DEPT OF ENTERPRISE MEMBERSHIPS 001-5010-521.49-01 600.00 Police Administration Division Total:$5,248.10 OLYMPIC PENINSULA HUMANE SOCIETY MISCELLANEOUS SERVICES 001-5012-521.41-50 16,250.00 Page 3 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 14 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount Intergovernmental Svcs Division Total:$16,250.00 MISC TRAVEL J POWLESS-WEST POINT MODE 001-5021-521.43-10 258.75 THOMSON REUTERS-WEST SECURITY,FIRE,SAFETY SERV 001-5021-521.49-01 190.22 US BANK CORPORATE PAYMENT SYSTEM DNA collection supplies 001-5021-521.31-01 88.61 IACP tuition/mem-K Malone 001-5021-521.43-10 620.00 Ferry-R Cameron 001-5021-521.43-10 21.40 Ferry-R Cameron 001-5021-521.43-10 21.40 Flag grommets 001-5021-521.31-01 21.74 Lodging-R Cameron 001-5021-521.43-10 631.28 Fuel- R Cameron Veh #1012 001-5021-521.43-10 50.00 Digital tablets (2)/inves 001-5021-521.31-01 1,194.62 Bridge Toll-pick up vehic 001-5021-521.49-90 5.50 VERIZON WIRELESS SERVICES SMS CONTENT 001-5021-521.49-90 50.00 Investigation Division Total:$3,153.52 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 32.23 SHIPPING AND HANDLING 001-5022-521.42-10 16.57 SHIPPING AND HANDLING 001-5022-521.42-10 33.54 MISC EMPLOYEE EXPENSE REIMBURSEMENT REIMBURSEMENT WIPER BLADE 001-5022-521.45-21 54.86 MISC TRAVEL B STAMON-WEST POINT MODEL 001-5022-521.43-10 297.75 J ORDONA-WEST POINT MODEL 001-5022-521.43-10 264.25 S RYAN-WEST POINT MODEL T 001-5022-521.43-10 258.75 OLYMPIC MEDICAL CENTER LAB CHARGES 001-5022-521.49-90 372.00 OLYMPIC PENINSULA COMMUNITY CLINIC DECEMBER SERVICE EXP 001-5022-521.41-50 38,466.69 REID & ASSOCIATES INC, JOHN E HUMAN SERVICES 001-5022-521.43-10 630.00 SWAIN'S GENERAL STORE INC CLOTHING & APPAREL 001-5022-521.31-11 32.53 SYMBOLARTS, LLC UNIFORM SUPPLIES 001-5022-521.31-11 1,223.45 US BANK CORPORATE PAYMENT SYSTEM AAA batteries-Patrol 001-5022-521.31-01 14.15 Batteries 001-5022-521.35-01 47.74 Duty holster taser (7 lef 001-5022-521.31-11 62.78 Lodging-N Clark 001-5022-521.43-10 225.00 Duty holster/taser (7 rig 001-5022-521.31-11 376.69 VERIZON WIRELESS SERVICES DATA PROC SERV &SOFTWARE 001-5022-521.49-90 480.00 Patrol Division Total:$42,888.98 Page 4 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 15 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount LEIRA MEMBERSHIPS 001-5029-521.49-01 50.00 MEMBERSHIPS 001-5029-521.49-01 50.00 HUMAN SERVICES 001-5029-521.43-10 150.00 MISC EMPLOYEE EXPENSE REIMBURSEMENT UNIFORM SHIRT REIMBURSEME 001-5029-521.31-11 50.01 UNIFORM SHIRT REIMBURSEME 001-5029-521.31-11 144.90 US BANK CORPORATE PAYMENT SYSTEM Dining chairs 4pc-PD lobb 001-5029-521.31-01 152.08 Nitrile gloves-Records 001-5029-521.31-01 53.79 Nitrile gloves-Records 001-5029-521.31-01 49.92 Rolling cart/step stool-P 001-5029-521.31-01 70.56 Heavy duty 3-ring binders 001-5029-521.31-01 169.41 Euro style chair-Property 001-5029-521.31-01 202.36 Refund-Nitrile gloves-Rec 001-5029-521.31-01 (53.79) Records Division Total:$1,089.24 Police Department Total:$68,629.84 PAGEFREEZER SOFTWARE INC MANAGEMENT SERVICES 001-6010-522.41-50 927.52 US BANK CORPORATE PAYMENT SYSTEM Meal tickets (6 days)-Sha 001-6010-522.43-10 347.84 The Fire Chiefs Handbook 001-6010-522.31-01 103.37 Bridge Toll-Sharp 001-6010-522.43-10 5.50 Airport parking-Sharp 001-6010-522.43-10 259.00 Fire Administration Division Total:$1,643.23 GALLS UNIFORM SUPPLIES 001-6020-522.31-11 134.64 SWAIN'S GENERAL STORE INC MACHINERY & HEAVY HRDWARE 001-6020-522.31-01 7.56 US BANK CORPORATE PAYMENT SYSTEM Breakfast items-Officer M 001-6020-522.31-01 46.62 Passports 001-6020-522.31-11 40.29 Goggles-water rescue 001-6020-522.35-01 86.93 Bags-circ blades E11/L11 001-6020-522.35-01 147.55 Flipcharts 001-6020-522.31-01 69.02 Passports 001-6020-522.31-01 16.88 Binders 001-6020-522.31-01 249.76 EMS Trauma Bag 001-6020-522.31-11 97.89 USB C adapter-Training Rm 001-6020-522.31-01 21.75 Breakfast items-Training 001-6020-522.31-01 43.52 Breakfast items-Training 001-6020-522.31-01 76.14 Helmet stickers 001-6020-522.31-11 9.79 Union fitness equipment 001-6020-522.49-90 652.77 Page 5 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 16 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount US BANK CORPORATE PAYMENT SYSTEM Mesh bags 001-6020-522.31-01 19.22 Replacement cartridge-PFD 001-6020-522.35-01 48.89 Fire Suppression Division Total:$1,769.22 US BANK CORPORATE PAYMENT SYSTEM PNW Fire Conf reg-D Stant 001-6021-522.43-10 325.00 Fire Volunteers Division Total:$325.00 US BANK CORPORATE PAYMENT SYSTEM Lodging-M Sanders 001-6030-522.43-10 408.41 Hearing protection 001-6030-522.31-01 17.45 Fire Prevention Division Total:$425.86 MISC TRAVEL R GONZALES-FIRE CONFERENC 001-6045-522.43-10 416.00 US BANK CORPORATE PAYMENT SYSTEM Shipping-DOH 001-6045-522.42-10 12.16 Snacks-ISO class 001-6045-522.31-01 49.99 Food-IV class training 001-6045-522.31-01 12.49 Fire Training Division Total:$490.64 ANGELES MILLWORK & LUMBER SUPPLIES 001-6050-522.31-20 102.82 M & P GARAGE DOORS EQUIP MAINT & REPAIR SERV 001-6050-522.31-20 48.96 SWAIN'S GENERAL STORE INC RETURNS 001-6050-522.31-20 (19.49) Facilities Maintenance Division Total:$132.29 Fire Department Total:$4,786.24 APWA MEMBERSHIPS 001-7010-532.49-01 1,536.00 PAGEFREEZER SOFTWARE INC MANAGEMENT SERVICES 001-7010-532.41-50 465.65 SWAIN'S GENERAL STORE INC OFFICE SUPPLIES, GENERAL 001-7010-532.31-01 29.37 US BANK CORPORATE PAYMENT SYSTEM NWPMA Reg-Jeffries/Pozern 001-7010-532.43-10 700.00 AWWA membership-Baack 001-7010-532.49-01 255.00 Job Posting-Stormwater En 001-7010-532.44-10 199.00 Job Posting-GIS Analyst-P 001-7010-532.44-10 95.00 Job Posting-GIS Analyst-P 001-7010-532.44-10 167.18 Job Posting-GIS Tech-PWKS 001-7010-532.44-10 167.18 Job Posting-PWKS Coordina 001-7010-532.44-10 202.05 Job Posting-GIS Analyst-P 001-7010-532.44-10 135.00 ITE membership-Boehme 001-7010-532.49-01 337.00 NEOGOV job posting-GIS Te 001-7010-532.44-10 199.00 Public Works Admin. Division Total:$4,487.43 Public Works & Utilities Department Total:$4,487.43 NATIONAL REC & PARK ASSN MEMBERSHIPS 001-8010-574.49-01 900.00 Page 6 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 17 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount PAGEFREEZER SOFTWARE INC MANAGEMENT SERVICES 001-8010-574.49-01 465.65 US BANK CORPORATE PAYMENT SYSTEM Staff/Commissioner name p 001-8010-574.31-01 41.93 Table-T Tucker’s office 001-8010-574.31-01 97.33 Parks Administration Division Total:$1,504.91 DEPARTMENT OF REVENUE EXCISE TAX RETURNS-DEC 001-8050-536.44-50 (846.88) MATTHEWS INTERNATIONAL SUPPLIES 001-8050-536.34-01 1,148.61 SOUND PUBLISHING INC PDN ADS 001-8050-536.41-15 325.00 SWAIN'S GENERAL STORE INC SUPPLIES 001-8050-536.41-15 49.73 US BANK CORPORATE PAYMENT SYSTEM Caster/tire steel hub 001-8050-536.31-20 (52.16) Ocean View Cemetery Division Total:$624.30 AGRISHOP MACHINERY & HEAVY HRDWARE 001-8080-576.31-20 396.82 MACHINERY & HEAVY HRDWARE 001-8080-576.48-10 380.30 MACHINERY & HEAVY HRDWARE 001-8080-576.48-10 384.15 MACHINERY & HEAVY HRDWARE 001-8080-576.48-10 396.82 ANGELES MILLWORK & LUMBER BUILDING MAINT&REPAIR SER 001-8080-576.31-20 52.79 PW CONSTRUCTION & RELATED 001-8080-576.31-20 24.52 SUPPLIES 001-8080-576.31-20 5.75 SUPPLIES 001-8080-576.31-20 40.36 BROADCAST MUSIC, INC MUSICAL INSTRUMENTS,ACCES 001-8080-576.49-90 435.00 INTERMOUNTAIN LOCK & SECURITY SPLY HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 337.15 MISC ONE-TIME VENDORS WASP EXTERMINATION 001-8080-576.49-90 174.24 PORT ANGELES POWER EQUIPMENT AUTO & TRUCK MAINT. ITEMS 001-8080-576.35-01 654.56 SWAIN'S GENERAL STORE INC PARTS 001-8080-576.31-20 16.29 EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 47.79 EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 48.97 SUPPLIES 001-8080-576.31-20 84.88 SUPPLIES 001-8080-576.31-20 48.87 EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 21.65 EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 32.47 EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 46.66 AIR CONDITIONING & HEATNG 001-8080-576.31-20 156.69 SUPPLIES 001-8080-576.31-20 62.01 THURMAN SUPPLY BUILDING MAINT&REPAIR SER 001-8080-576.31-20 107.15 Page 7 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 18 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount THURMAN SUPPLY BUILDING MAINT&REPAIR SER 001-8080-576.31-20 46.75 BUILDING MAINT&REPAIR SER 001-8080-576.31-20 57.77 US BANK CORPORATE PAYMENT SYSTEM Caution wet floor cones (001-8080-576.31-01 106.60 Grafix Gone graffiti remo 001-8080-576.31-20 49.88 Closed safety cone signs 001-8080-576.31-01 93.80 Pike poles w/ hook (3) 001-8080-576.31-01 770.66 Parks Facilities Division Total:$5,081.35 Parks & Recreation Department Total:$7,210.56 CED/CONSOLIDATED ELEC DIST SUPPLIES 001-8112-555.31-20 50.09 US BANK CORPORATE PAYMENT SYSTEM Dinner items-Senior Ctr S 001-8112-555.31-20 29.89 Dinner items-Senior Ctr S 001-8112-555.31-20 243.13 Senior Center Facilities Division Total:$323.11 BAILEY SIGNS & GRAPHICS DECALS AND STAMPS 001-8131-518.31-20 70.72 HI-TECH ELECTRONICS INC ALARM TESTING 001-8131-518.48-10 478.72 ALARM TESTING 001-8131-518.48-10 1,000.00 PUGET SOUND HARDWARE, INC BUILDER'S SUPPLIES 001-8131-518.31-20 203.64 SWAIN'S GENERAL STORE INC SUPPLIES 001-8131-518.31-01 (0.10) SUPPLIES 001-8131-518.31-20 53.23 Central Svcs Facilities Division Total:$1,806.21 ASCAP MISC PROFESSIONAL SERVICE 001-8155-575.41-50 434.00 Facility Rentals Division Total:$434.00 Facilities Maintenance Department Total:$2,563.32 General Fund Fund Total:$101,724.58 ANGELES MILLWORK & LUMBER PARTS 102-7230-542.35-01 139.26 PARTS 102-7230-542.35-01 432.28 PARTS 102-7230-542.35-01 154.47 PARTS 102-7230-542.35-01 184.80 HARTNAGEL BUILDING SUPPLY INC PARTS 102-7230-542.35-01 269.22 NORTHWEST SAFETY SERVICE, LLC SAFETY TRAINING DEC 2023 102-7230-542.41-50 237.57 PUD #1 OF CLALLAM COUNTY LAURIDSEN BLVD & L ST 102-7230-542.47-10 20.55 SARGENT ENGINEERING, INC PROFESSIONAL SERVICES 102-7230-542.41-50 4,961.61 SWAIN'S GENERAL STORE INC PARTS 102-7230-542.35-01 74.94 PARTS 102-7230-542.31-20 15.17 US BANK CORPORATE PAYMENT Lodging-D Cameron 102-7230-542.43-10 226.14 Page 8 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 19 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount SYSTEM Lodging-G Medley 102-7230-542.43-10 226.14 Lodging-S Rutz 102-7230-542.43-10 226.14 Street Division Total:$7,168.29 Public Works-Street Department Total:$7,168.29 Street Fund Total:$7,168.29 HIPLINK SOFTWARE DATA PROC SERV &SOFTWARE 107-0000-237.00-00 (409.40) Division Total:($409.40) Department Total:($409.40) BUSINESS TELECOM PRODUCTS, INC RADIO & TELECOMMUNICATION 107-5160-528.31-14 345.46 CENTURYLINK 01-06 A/C 300539444 107-5160-528.42-11 67.50 CENTURYLINK-QWEST 01-02 A/C 360Z020380301B 107-5160-528.42-11 233.09 DELL MARKETING LP COMPUTER HARDWARE&PERIPHE 107-5160-528.35-01 201.45 COMPUTER HARDWARE&PERIPHE 107-5160-528.35-01 1,580.84 ESCHAT MONTHLY GSA/AWS 107-5160-528.49-01 758.62 HIPLINK SOFTWARE DATA PROC SERV &SOFTWARE 107-5160-528.48-10 5,009.40 MISC TRAVEL K HATTON-INTRADO LEVEL 1 107-5160-528.43-10 74.00 S CRAIG-PUBLIC ED SUBCOMM 107-5160-528.43-11 115.91 US BANK CORPORATE PAYMENT SYSTEM Clorox Wipes 107-5160-528.31-01 33.59 WAPRO Fall Conf Reg-C Sch 107-5160-528.43-10 225.00 WAPRO Fall Conf Reg-M O'C 107-5160-528.43-10 200.00 WAPRO Fall Conf Reg-S Cra 107-5160-528.43-10 200.00 Post-it notes-PenCom 107-5160-528.31-01 17.57 Staples-PenCom 107-5160-528.31-01 13.35 Yellow Printer Toner-PenC 107-5160-528.31-01 264.38 Stress balls-Pub Ed 107-5160-528.31-61 189.52 Job Posting-GIS Tech-PenC 107-5160-528.41-15 50.00 3-hole punch (2)-PenCom 107-5160-528.31-01 44.41 Pencom Division Total:$9,624.09 Pencom Department Total:$9,624.09 Pencom Fund Total:$9,214.69 4PA PERS,TEMP EMPLOYMENT AGCY 175-5260-524.41-50 300.00 Code Enforcement Division Total:$300.00 Criminal Justice Department Total:$300.00 Code Compliance Enforcmt Fund Total:$300.00 Page 9 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 20 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount RACOM CORPORATION RADIO & TELECOMMUNICATION 310-5950-594.65-10 167,649.87 Homeland Security Division Total:$167,649.87 Public Safety Projects Department Total:$167,649.87 BULLSEYE ABATEMENT SERVICES LLC ASBESTOS ABATEMENT 310-8985-594.65-10 58,800.52 SAGE GEOTECHNICAL LLC MANAGEMENT SERVICES 310-8985-594.65-10 1,725.00 SARGENT ENGINEERING, INC PROFESSIONAL SERVICES 310-8985-594.65-10 1,747.23 Misc Parks Projects Division Total:$62,272.75 Capital Proj-Parks & Rec Department Total:$62,272.75 Capital Improvement Fund Total:$229,922.62 DAILY JOURNAL OF COMMERCE EAST PARKING LOT PROJ 312-7930-595.65-10 365.75 PARAMETRIX INC PROFESSIONAL SERVICES 312-7930-595.65-10 4,990.29 PROFESSIONAL SERVICES 312-7930-595.65-10 10,899.20 US BANK CORPORATE PAYMENT SYSTEM ROW re-recording fee 312-7930-595.65-10 5.24 ROW re-recording fee 312-7930-595.65-10 209.50 ROW recording fee 312-7930-595.65-10 5.19 ROW recording fee 312-7930-595.65-10 207.50 GF-Street Projects Division Total:$16,682.67 Capital Projects-Pub Wks Department Total:$16,682.67 Transportation Benefit Fund Total:$16,682.67 ANIXTER ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 3,416.32 BORDER STATES INDUSTRIES INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 22,845.10 DEPARTMENT OF REVENUE EXCISE TAX RETURNS-DEC 401-0000-237.10-00 1,581.38 MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 48.73 FINAL BILL REFUND 401-0000-122.10-99 65.27 FINAL BILL REFUND 401-0000-122.10-99 67.25 FINAL BILL REFUND 401-0000-122.10-99 68.83 FINAL BILL REFUND 401-0000-122.10-99 130.86 FINAL BILL REFUND 401-0000-122.10-99 141.58 FINAL BILL REFUND 401-0000-122.10-99 177.61 FINAL BILL REFUND 401-0000-122.10-99 236.62 FINAL BILL REFUND 401-0000-122.10-99 239.02 FINAL BILL REFUND 401-0000-122.10-99 269.29 FINAL CREDIT-2308 FRAN #1 401-0000-122.10-99 73.59 FINAL CREDIT-2308 FRANCIS 401-0000-122.10-99 1,426.01 Page 10 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 21 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount Division Total:$30,787.46 Department Total:$30,787.46 EES CONSULTING INC WPAG 2023 401-7120-533.49-01 340.61 MARSH MUNDORF PRATT SULLIVAN WPAG 2023 401-7120-533.49-01 381.80 WAPG 2023 401-7120-533.49-01 307.36 Power Systems Division Total:$1,029.77 AIRPORT GARDEN CENTER PASTURE SEED 401-7180-533.34-02 152.03 AMAZON CAPITAL SERVICES COMPUTER HARDWARE&PERIPHE 401-7180-533.31-60 65.27 RADIO & TELECOMMUNICATION 401-7180-533.35-01 54.54 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 57.64 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 37.02 OFFICE SUPPLY,INKS,LEADS 401-7180-533.31-01 15.24 FASTENERS, FASTENING DEVS 401-7180-533.34-02 58.10 KEYBOARD RETURN 401-7180-533.31-60 (59.83) ANIXTER ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 19,298.17 BILL'S PLUMBING & HEATING INC RENTAL/LEASE EQUIPMENT 401-7180-533.45-30 425.00 BORDER STATES INDUSTRIES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 1,106.85 CAPTAIN T'S FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 218.36 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 337.59 DEPARTMENT OF REVENUE EXCISE TAX RETURNS-DEC 401-7180-533.44-50 97,997.09 HARTNAGEL BUILDING SUPPLY INC HAND TOOLS ,POW&NON POWER 401-7180-533.35-01 172.32 INNOVATIVE UTILITY PRODUCTS PARTS 401-7180-533.35-01 1,629.09 KENNEDY, STEPHEN H. REPLACE TOILETS-LIGHT OPS 401-7180-533.48-10 1,094.59 REAL PROPERTY,RENT/LEASE 401-7180-533.45-30 7,500.00 LUTZCO, INC. FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 351.39 MISC EMPLOYEE EXPENSE REIMBURSEMENT MOVING EXPENSES 401-7180-533.49-90 9,895.48 NORTHWEST SAFETY SERVICE, LLC SAFETY TRAINING DEC 2023 401-7180-533.41-50 650.76 OLYMPIC ELECTRIC CO INC INSPECTION OUTSIDE SVCS 401-7180-533.41-50 339.30 INSPECTION OUTSIDE SVCS 401-7180-533.41-50 339.30 INSPECTION OUTSIDE SVCS 401-7180-533.41-50 339.30 INSPECTION OUTSIDE SVCS 401-7180-533.41-50 334.41 INSPECTION OUTSIDE SVCS 401-7180-533.41-50 339.30 INSPECTION OUTSIDE SVCS 401-7180-533.41-50 339.30 Page 11 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 22 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount SCHWEITZER ENGINEERING LABS ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 7,492.39 SECURITY SERVICES NW, INC COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 107.81 US BANK CORPORATE PAYMENT SYSTEM Bird spikes 401-7180-533.34-02 882.32 Chain sling for wood pole 401-7180-533.35-01 431.10 E 01 license fee-T Peppar 401-7180-533.49-90 145.80 UTILITIES UNDERGROUND LOC CTR LOCATES 401-7180-533.49-90 17.10 Electric Operations Division Total:$152,164.13 Public Works-Electric Department Total:$153,193.90 Electric Utility Fund Total:$183,981.36 ANGELES MILLWORK & LUMBER PAINTING EQUIPMENT & ACC 402-7380-534.31-20 121.37 HAND TOOLS ,POW&NON POWER 402-7380-534.31-01 85.83 DEPARTMENT OF REVENUE EXCISE TAX RETURNS-DEC 402-7380-534.44-50 24,942.09 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 402-7380-534.41-50 217.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 269.00 MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL TICKET - MAIN BREAK 402-7380-534.31-01 74.00 MEAL TICKET - MAIN BREAK 402-7380-534.31-01 74.00 MEAL TICKET - MAIN BREAK 402-7380-534.31-01 74.00 MEAL TICKETS - MAIN BREAK 402-7380-534.31-01 74.00 NORTHWEST SAFETY SERVICE, LLC SAFETY TRAINING DEC 2023 402-7380-534.41-50 237.57 PORT ANGELES POWER EQUIPMENT EQUIP MAINT & REPAIR SERV 402-7380-534.35-01 765.61 SPECTRA LABORATORIES-KITSAP SPECIMEN TESTING 402-7380-534.41-50 269.00 SPECIMEN TESTING 402-7380-534.41-50 269.00 SWAIN'S GENERAL STORE INC PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20 18.41 CLOTHING & APPAREL 402-7380-534.31-01 108.76 CLOTHING & APPAREL 402-7380-534.31-01 314.92 THURMAN SUPPLY PIPE FITTINGS 402-7380-534.31-20 14.08 ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 19.60 UTILITIES UNDERGROUND LOC CTR LOCATES 402-7380-534.49-90 17.09 Water Division Total:$27,965.33 PUD #1 OF CLALLAM COUNTY CROWN Z WATER RD 402-7382-534.47-10 50.34 CROWN Z WATER RD 402-7382-534.47-10 52.89 Industrial Water Treatmnt Division Total:$103.23 Page 12 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 23 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount Public Works-Water Department Total:$28,068.56 Water Utility Fund Total:$28,068.56 DEPARTMENT OF REVENUE EXCISE TAX RETURNS-DEC 403-0000-237.00-00 300.80 Division Total:$300.80 Department Total:$300.80 DEPARTMENT OF REVENUE EXCISE TAX RETURNS-DEC 403-7480-535.44-50 20,194.95 EDGE ANALYTICAL WATER TESTING 403-7480-535.41-50 198.00 WATER TESTING 403-7480-535.41-50 79.95 FEDERAL EXPRESS CORP SHIPPING CHARGES 403-7480-535.42-10 42.03 NORTHWEST SAFETY SERVICE, LLC SAFETY TRAINING DEC 2023 403-7480-535.41-50 237.57 US BANK CORPORATE PAYMENT SYSTEM Lunch (20)-PWKS Safety Co 403-7480-535.31-01 184.96 UTILITIES UNDERGROUND LOC CTR LOCATES 403-7480-535.49-90 17.09 Wastewater Division Total:$20,954.55 Public Works-Wastewater Department Total:$20,954.55 Wastewater Utility Fund Total:$21,255.35 DEPARTMENT OF REVENUE EXCISE TAX RETURNS-DEC 404-0000-237.00-00 24.55 Division Total:$24.55 Department Total:$24.55 ANGELES MILLWORK & LUMBER HARDWARE,AND ALLIED ITEMS 404-7538-537.31-01 230.31 CLEANING COMPOSITION/SOLV 404-7538-537.31-01 108.85 AIR CONDITIONING & HEATNG 404-7538-537.31-01 72.41 BRADY TRUCKING INC YARD WASTE HAULING 404-7538-537.41-50 22,177.74 CLEAN EARTH EVIRONMENTAL SOLUTIONS MODERATE RISK WASTE DISP 404-7538-537.41-50 749.62 MODERATE RISK WASTE DISP 404-7538-537.41-50 783.69 MODERATE RISK WASTE DISP 404-7538-537.41-50 528.14 MODERATE RISK WASTE DISP 404-7538-537.41-50 749.62 DEPARTMENT OF REVENUE EXCISE TAX RETURNS-DEC 404-7538-537.44-50 19,585.75 HERMANN BROS LOGGING & CONST GRINDING WASTEWOOD 404-7538-537.41-50 13,109.88 MISC EMPLOYEE EXPENSE REIMBURSEMENT HOLIDAY WORK 12/26 404-7538-537.31-01 55.50 HOLIDAY WORK 12/26 404-7538-537.31-01 55.50 HOLIDAY WORK 12/26 404-7538-537.31-01 55.50 HOLIDAY WORK 12/26 404-7538-537.31-01 55.50 Page 13 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 24 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount MISC EMPLOYEE EXPENSE REIMBURSEMENT HOLIDAY WORK 12/26 404-7538-537.31-01 55.50 HOLIDAY WORK 12/26 404-7538-537.31-01 55.50 OVERTIME 12/26 404-7538-537.31-01 37.00 OVERTIME MEALS 12/26 404-7538-537.31-01 37.00 OVERTIME MEALS 12/26 404-7538-537.31-01 37.00 OVERTIME MEALS 12/26 404-7538-537.31-01 37.00 OVERTIME MEALS 12/26 404-7538-537.31-01 37.00 MILEAGE REIMB-DECEMBER 404-7538-537.31-01 19.00 MILEAGE REIMB-DECEMBER 404-7538-537.31-01 71.40 MILEAGE REIMB-DECEMBER 404-7538-537.31-01 153.80 MILEAGE REIMB-DECEMBER 404-7538-537.31-01 329.60 MEAL TICKET - HOLIDAY WOR 404-7538-537.31-01 55.50 MEAL TICKET - HOLIDAY WOR 404-7538-537.31-01 55.50 MEAL TICKET - HOLIDAY WOR 404-7538-537.31-01 55.50 MEAL TICKET - HOLIDAY WOR 404-7538-537.31-01 55.50 MEAL TICKET - HOLIDAY WOR 404-7538-537.31-01 55.50 MEAL TICKET - HOLIDAY WOR 404-7538-537.31-01 55.50 MEAL TICKET - HOLIDAY WOR 404-7538-537.31-01 55.50 MEAL TICKET - HOLIDAY WOR 404-7538-537.31-01 18.50 NORTHWEST SAFETY SERVICE, LLC SAFETY TRAINING DEC 2023 404-7538-537.41-50 237.57 PACIFIC OFFICE EQUIPMENT INC COMPUTERS,DP & WORD PROC. 404-7538-537.31-01 172.57 SWAIN'S GENERAL STORE INC HAND TOOLS ,POW&NON POWER 404-7538-537.31-01 147.09 THERMO-FLUIDS ANTIFREEZE RECYCLE 404-7538-537.41-50 354.20 PW CONSTRUCTION & RELATED 404-7538-537.41-50 21.00 PW CONSTRUCTION & RELATED 404-7538-537.41-50 86.80 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 404-7538-537.31-01 17.64 SW - Transfer Station Division Total:$60,631.68 DEPARTMENT OF REVENUE EXCISE TAX RETURNS-DEC 404-7580-537.44-50 19,713.33 FASTENAL INDUSTRIAL JANITORIAL SUPPLIES 404-7580-537.31-01 1,108.35 FEDERAL EXPRESS CORP SHIPPING CHARGES 404-7580-537.10-01 44.88 MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL TICKET - OVERTIME - 404-7580-537.31-01 18.50 MEAL TICKET - OVERTIME - 404-7580-537.31-01 37.00 MEAL TICKET - OVERTIME - 404-7580-537.31-01 37.00 MEAL TICKET - OVERTIME - 404-7580-537.31-01 37.00 Page 14 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 25 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL TICKET - OVERTIME - 404-7580-537.31-01 37.00 NORTHWEST SAFETY SERVICE, LLC SAFETY TRAINING DEC 2023 404-7580-537.41-50 237.57 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.404-7580-537.31-01 99.20 US BANK CORPORATE PAYMENT SYSTEM Bridge Toll-Veh #2081 404-7580-537.31-01 6.50 Solid Waste-Collections Division Total:$21,376.33 Public Works-Solid Waste Department Total:$82,008.01 Solid Waste Utility Fund Total:$82,032.56 DEPARTMENT OF REVENUE EXCISE TAX RETURNS-DEC 406-0000-237.00-00 1,018.46 Division Total:$1,018.46 Department Total:$1,018.46 CLALLAM CNTY DEPT OF COMM DEV STEAMKEEPERS 406-7412-538.41-50 1,003.39 CLALLAM CNTY DIV OF ENV HEALTH WATER QUALITY MONITORING 406-7412-538.41-50 560.00 DEPARTMENT OF REVENUE EXCISE TAX RETURNS-DEC 406-7412-538.49-50 3,449.04 NORTHWEST SAFETY SERVICE, LLC SAFETY TRAINING DEC 2023 406-7412-538.41-50 237.57 US BANK CORPORATE PAYMENT SYSTEM Replacement sprayer wands 406-7412-538.35-01 178.97 UTILITIES UNDERGROUND LOC CTR LOCATES 406-7412-538.49-90 17.09 Stormwater Division Total:$5,446.06 Public Works-Wastewater Department Total:$5,446.06 Stormwater Utility Fund Total:$6,464.52 BOUND TREE MEDICAL, LLC SUPPLIES 409-6025-526.31-13 836.97 SUPPLIES 409-6025-526.31-13 555.96 CLALLAM CNTY EMS MEMBERSHIPS 409-6025-526.41-50 1,425.00 EMSCONNECT MEMBERSHIPS 409-6025-526.43-10 261.50 ESO SOLUTIONS MEMBERSHIPS 409-6025-526.41-50 2,388.17 GALLS UNIFORM SUPPLIES 409-6025-526.20-80 60.08 SUPPLIES 409-6025-526.20-80 76.27 UNIFORM SUPPLIES 409-6025-526.20-80 57.35 UNIFORM SUPPLIES 409-6025-526.20-80 235.82 LIFE ASSIST SALE SURPLUS/OBSOLETE 409-6025-526.31-01 2,529.19 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 101.70 Page 15 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 26 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount LIFE ASSIST SALE SURPLUS/OBSOLETE 409-6025-526.31-13 2,661.86 PACIFIC OFFICE EQUIPMENT INC SETUP/INSTALLATION 409-6025-526.31-01 136.00 SWAIN'S GENERAL STORE INC SUPPLIES 409-6025-526.31-01 33.01 SYSTEMS DESIGN WEST, LLC EMS BILLINGS-OCTOBER 409-6025-526.41-50 3,182.94 EMS BILLINGS-NOVEMBER 409-6025-526.41-50 2,290.32 US BANK CORPORATE PAYMENT SYSTEM Shipping-NMETC paperwork 409-6025-526.43-10 10.55 PM Exam Fee-T Carlson 409-6025-526.43-10 160.00 Travel rental car insuran 409-6025-526.43-10 168.00 ZIEGLER APPAREL UNIFORM SUPPLIES 409-6025-526.20-80 326.40 UNIFORM SUPPLIES 409-6025-526.20-80 213.25 ZOLL MEDICAL CORPORATION SUPPLIES 409-6025-526.31-01 112.41 SUPPLIES 409-6025-526.31-01 533.51 Medic I Division Total:$18,356.26 Fire Department Total:$18,356.26 Medic I Utility Fund Total:$18,356.26 CASCADIA LAW GROUP HARBOR CLEANUP 413-7481-535.41-50 2,763.60 PKG LAW, PS INSURANCE RECOVERY 413-7481-535.41-50 2,896.11 WPAH ALLOC.-HARBOR 413-7481-535.41-50 5,812.50 Wastewater Remediation Division Total:$11,472.21 Public Works-Wastewater Department Total:$11,472.21 Harbor Clean Up Fund Total:$11,472.21 ALL WEATHER HEATING AND COOLING HEAT PUMP REBATE 421-7121-533.49-86 800.00 HEAT PUMP REBATE 421-7121-533.49-86 800.00 HEAT PUMP REBATE 421-7121-533.49-86 800.00 HEAT PUMP REBATE 421-7121-533.49-86 200.00 C & F INSULATION WEATHERIZATION REBATE 421-7121-533.49-86 405.00 COMPOSITE RECYCLING TECHNOLOGY CTR COMMERCIAL LIGHTING REB 421-7121-533.49-86 7,000.00 DAVE'S HEATING & COOLING SVC WEATHERIZATION REBATE 421-7121-533.49-86 800.00 HEAT PUMP REBATE 421-7121-533.49-86 800.00 WEATHERIZATION REBATE 421-7121-533.49-86 800.00 WEATHERIZATION REBATE 421-7121-533.49-86 800.00 HARTNAGEL BUILDING SUPPLY INC WEATHERIZATION REBATE 421-7121-533.49-86 283.02 MISC CITY CONSERVATION REBATES CONSERVATION REBATE 421-7121-533.49-86 100.00 Page 16 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 27 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount PENINSULA HEAT INC CONSERVATION REBATE 421-7121-533.49-86 800.00 Conservation Division Total:$14,388.02 Public Works-Electric Department Total:$14,388.02 Conservation Fund Total:$14,388.02 AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 47.91 ASSOCIATED PETROLEUM PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 13,232.40 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 79.90 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 55.17 DAREN'S POINT S AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 679.18 DOBBS PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 694.33 IRONCLAD COMPANY AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 533.12 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 (189.06) AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 77.16 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 255.41 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 126.37 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 79.65 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 66.58 O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 19.35 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 104.50 FUEL,OIL,GREASE, & LUBES 501-0000-141.40-00 173.54 PAPE-KENWORTH NORTHWEST, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,209.92 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 399.06 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 146.10 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 328.15 THURMAN SUPPLY AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 49.87 Division Total:$18,168.61 Department Total:$18,168.61 ALLDATA AUTO & TRUCK MAINT. ITEMS 501-7630-548.48-02 1,437.48 AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 54.84 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 41.14 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 22.64 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.47 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.49 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.49 Page 17 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 28 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.49 ASSOCIATED PETROLEUM PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 23.01 FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 42.52 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 139.63 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 243.37 DAREN'S POINT S EXTERNAL LABOR SERVICES 501-7630-548.34-02 21.73 FAR-WEST MACHINE & HYDRAULICS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 323.05 GRAINGER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 64.70 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 84.27 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 321.20 HUGHES FIRE EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 209.64 MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 36.97 N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 339.26 EXTERNAL LABOR SERVICES 501-7630-548.34-02 1,171.32 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 33.71 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 15.93 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 26.19 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 25.87 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 65.17 NORTHWEST SAFETY SERVICE, LLC SAFETY TRAINING DEC 2023 501-7630-548.41-50 237.57 O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 294.62 BELTS AND BELTING 501-7630-548.34-02 (21.87) BELTS AND BELTING 501-7630-548.34-02 21.80 BELTS AND BELTING 501-7630-548.34-02 21.81 BELTS AND BELTING 501-7630-548.34-02 31.32 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (179.57) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 47.09 PRICE FORD LINCOLN EXTERNAL LABOR SERVICES 501-7630-548.34-02 137.36 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 62.54 RUDY'S AUTOMOTIVE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 190.04 EXTERNAL LABOR SERVICES 501-7630-548.34-02 167.82 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 585.31 EXTERNAL LABOR SERVICES 501-7630-548.34-02 290.54 Page 18 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 29 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount SNAP-ON TOOLS - SARGENT TOOLS LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 28.04 THURMAN SUPPLY AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-20 237.69 US BANK CORPORATE PAYMENT SYSTEM Subscription-Bendix Brake 501-7630-548.48-02 434.12 Equipment Services Division Total:$7,411.81 Public Works Department Total:$7,411.81 Equipment Services Fund Total:$25,580.42 ASTOUND BROADBAND COMMUNICATIONS/MEDIA SERV 502-2081-518.42-12 15,569.56 DATA PROC SERV &SOFTWARE 502-2081-518.42-12 8,076.88 CENTURYLINK-QWEST 01-05 A/C 206Z050031846B 502-2081-518.42-10 2,884.32 PACIFIC OFFICE EQUIPMENT INC COPIER CHARGES 502-2081-518.45-31 2,491.96 PATCH MY PC LLC COMPUTERS,DP & WORD PROC. 502-2081-518.48-02 2,471.51 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 21.61 COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 58.48 US BANK CORPORATE PAYMENT SYSTEM Satellite Internet-Fire E 502-2081-518.42-10 120.00 VERIZON WIRELESS 01-05 A/C 542276284-00001 502-2081-518.42-10 95.88 Information Technologies Division Total:$31,790.20 TYLER TECHNOLOGIES, INC DATA PROC SERV &SOFTWARE 502-2082-594.65-10 6,480.00 DATA PROC SERV &SOFTWARE 502-2082-594.65-10 93,677.74 DATA PROC SERV &SOFTWARE 502-2082-594.65-10 7,200.00 IT Capital Projects Division Total:$107,357.74 Finance Department Total:$139,147.94 Information Technology Fund Total:$139,147.94 AWC EMPLOYEE BENEFITS TRUST L1 MED/DEN/VIS PREMIUMS 503-1631-517.46-34 8,454.02 LIFE INSURANCE 503-1631-517.46-32 1,947.60 LTD 503-1631-517.46-31 5,105.05 MED/DEN/VIS PREMIUMS 503-1631-517.46-30 246,730.19 HSA BANK SERVICE FEE 503-1631-517.41-50 25.50 SERVICE FEE 503-1631-517.41-50 362.50 NW ADMIN TRANSFER ACCT INSURANCE, ALL TYPES 503-1631-517.46-33 98,993.95 INSURANCE, ALL TYPES 503-1631-517.46-34 7,061.40 US BANK CORPORATE PAYMENT SYSTEM Food-PAPD Assessment/Well 503-1631-517.41-51 37.42 WALTER E NELSON CO DRINKING FOUNTAIN 503-1631-517.41-51 1,992.06 Page 19 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 30 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount Other Insurance Programs Division Total:$370,709.69 AWC-ASSN OF WASHINGTON CITIES AWC WORKER'S COMP RETRO P 503-1661-517.49-50 29,671.35 Worker's Compensation Division Total:$29,671.35 AWC-ASSN OF WASHINGTON CITIES AWC DRUG & ALCOHOL CONSOR 503-1671-517.41-50 2,760.00 WCIA (WA CITIES INS AUTHORITY) ANNUAL WCIA ASSESSMENT 20 503-1671-517.46-10 1,952,752.00 Comp Liability Division Total:$1,955,512.00 Self Insurance Department Total:$2,355,893.04 Self-Insurance Fund Total:$2,355,893.04 AFLAC AFLAC SUPP INSURANCE PREM 920-0000-231.53-10 744.74 AFSCME LOCAL 1619 PAYROLL SUMMARY 920-0000-231.54-40 540.00 AWC EMPLOYEE BENEFITS TRUST SUPPLEMENTAL LIFE 920-0000-231.53-30 871.50 BROWN & BROWN OF WASHINGTON PAYROLL SUMMARY 920-0000-231.53-40 2,057.32 CHAPTER 13 TRUSTEE CASE #21-10696 920-0000-231.56-90 358.00 EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 (331.51) PAYROLL SUMMARY 920-0000-231.52-20 26,538.57 FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 36.92 PAYROLL SUMMARY 920-0000-231.50-10 96,549.33 PAYROLL SUMMARY 920-0000-231.50-10 1,121.69 PAYROLL SUMMARY 920-0000-231.50-10 94,299.13 PENSIONER'S P/R TAX 920-0000-231.50-10 207.63 FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 17.40 PAYROLL SUMMARY 920-0000-231.50-20 50.72 PAYROLL SUMMARY 920-0000-231.50-20 117,139.84 PAYROLL SUMMARY 920-0000-231.50-20 21.54 PAYROLL SUMMARY 920-0000-231.50-20 833.06 PAYROLL SUMMARY 920-0000-231.50-20 118,011.80 FIREFIGHTER'S LOCAL 656 PAYROLL SUMMARY 920-0000-231.54-30 2,871.70 HRA VEBA PLAN PAYROLL SUMMARY 920-0000-231.52-60 3,200.00 HSA BANK PAYROLL SUMMARY 920-0000-231.52-40 1,500.00 PAYROLL SUMMARY 920-0000-231.53-11 1,050.00 PAYROLL SUMMARY 920-0000-231.53-12 191.07 EMPLOYEE CONTRIBUTIONS 920-0000-231.52-40 6,350.98 PAYROLL SUMMARY 920-0000-231.52-40 (1,500.00) Page 20 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 31 City of Port Angeles City Council Expenditure Report Between Jan 6, 2024 and Jan 26, 2024 Vendor Description Account Number Amount HSA BANK PAYROLL SUMMARY 920-0000-231.53-11 1,050.00 PAYROLL SUMMARY 920-0000-231.53-12 1,691.07 IBEW LOCAL 997 PAYROLL SUMMARY 920-0000-231.54-20 2,117.74 JOHN HANCOCK LIFE INSURANCE CO PAYROLL SUMMARY 920-0000-231.52-25 1,650.38 PAYROLL SUMMARY 920-0000-231.52-25 (1,650.38) PAYROLL SUMMARY 920-0000-231.52-25 1,650.38 PAYROLL SUMMARY 920-0000-231.52-25 1,703.54 LEOFF PAYROLL SUMMARY 920-0000-231.51-21 35,930.17 MISSION SQUARE-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 (600.00) PAYROLL SUMMARY 920-0000-231.52-10 31,830.44 PAYROLL SUMMARY 920-0000-231.52-10 33,167.18 OFFICE OF SUPPORT ENFORCEMENT PAYROLL SUMMARY 920-0000-231.56-20 1,520.83 PERS PAYROLL SUMMARY 920-0000-231.51-10 712.73 PAYROLL SUMMARY 920-0000-231.51-11 16,804.69 PAYROLL SUMMARY 920-0000-231.51-12 91,280.80 POLICE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-10 383.00 UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 140.00 WSCCCE AFSCME AFL-CIO PAYROLL SUMMARY 920-0000-231.54-40 7,206.12 Division Total:$699,320.12 Department Total:$699,320.12 Payroll Clearing Fund Total:$699,320.12 Total for Checks Dated Between Jan 6, 2024 and Jan 26, 2024 $3,950,973.21 Page 21 of 21 Jan 31, 2024 10:21:30 AMFebruary 6, 2024 E - 32 Date: February 6, 2024 To: City Council From: Brian S. Smith, Police Chief Subject: Washington Department of Commerce Grant Acceptance Background / Analysis: Eighteen police department or sheriff’s offices in Washington were recently notified by the Washington Department of Commerce of awards in the Law Enforcement Vehicle Pursuit Technology Grant Program. The Police Department has one aerial drone and one FAA certified drone pilot. The equipment was purchased over 5 years ago and lacks some of the distance and longevity capability needed when attempting to apprehend a fleeing suspect. Product development has also made this unit somewhat obsolete. The drone authorized in this Department of Commerce grant would greatly improve our capability in several areas and will cost less than $18,000.00. Automated license plate reader devices also improve law enforcement capability when attempting to locate and apprehend fleeing suspects and fugitives from justice. The equipment authorized by the grant would be pole mounted and cover both directions of travel on the east and west sides of the City. The equipment would also have the capability to detect a particular make and model of vehicle as well as a particular license plate. Area containment during a critical incident could accomplished by the license plate reader devices and / or the aerial drone versus and officer posted at the location, thus freeing up resources. End users would also be notified when a stolen vehicle or vehicles associated with other alerts pass through the system. There is also the capability to link the system with other systems operated by WA State Patrol. Summary: The Police Department has received a preliminary grant award of $50,000.00 as a part of a pursuit prevention initiative from the Washington State Department of Commerce Office of Firearm Safety and Violence Prevention. The award will allow the Police Department to purchase and deploy two automated license plate reader devices and purchase and deploy a modern aerial drone device. The Police Department applied for the funds through a competitive process. Both items will have the potential to improve outcomes during vehicular pursuits and during fugitive apprehension by improving the information available to responding officers. Funding: Cost for the equipment is 100 percent grant funded. Recommendation: 1. Approve a grant agreement with the Washington Department of Commerce for the purchase and deployment of the equipment and expenditure of $50,000.00. 2. Authorize the City Manager to sign and execute the grant agreement and approve and execute the final purchase documents to complete the purchase of the equipment specified in the grant and to make minor modifications as necessary. February 6, 2024 E - 33 The Police Department has proposed a formal end user partnership with the Lower Elwha Police for the automated license plate reader system. This will likely require an additional agreement, training and coordination. The Clallam County Sheriff’s Office (CCSO) currently has two mobile license plate reader devices in use. When it has been deployed it has been very helpful in the detection, location and apprehension of criminal suspects. CCSO and the Jefferson County Sheriff’s Office also have aerial drones. Both types of equipment have limitations that will be in part addressed by the additional equipment deployed by the Police Department. Use of the equipment provided by the grant during vehicular pursuits will in some instances reduce the need of the law enforcement officers to directly engage the suspects. Funding: The Department application process required agencies to identify specific equipment that could be purchased and deployed for the authorized amount. The Police Department has identified two vendors who have existing contracts that staff believes would allow the Police Department to utilize those contracts for purchase. The equipment purchase cost of up to $50,000 will be reimbursed by the Department of Commerce. February 6, 2024 E - 34 Date: February 6, 2024 To: City Council From: Mike Healy, Director of Public Works & Utilities Brian S. Smith, Police Chief Subject: Vehicle Purchase - Replacement of Police Vehicle #1512 Background / Analysis: Police vehicle #1512 recently sustained damage in a collision and given the vehicle age staff recommends the replacement of this vehicle rather than incur costly expenses of repair for a vehicle that is in the twilight of its lifecycle as the best use of o ur limited financial resources. This vehicle was held from surplus last year when Council approved the addition of a Downtown Resource Officer to City staff. The replacement of this vehicle will increase the City’s fleet by one vehicle to reflect the increase in total Officer’s citywide that are assigned a vehicle. There is sufficient cash in the vehicle replacement account in the Equipment services fund to purchase this vehicle. This vehicle will also be Summary: Police Department vehicle #1512, a 2012 Dodge Charger, was recently involved in a collision that rendered the vehicle inoperable and caused significant damage. Preliminary repair estimates are significant and given the age of the vehicle this repair is not recommended as a prudent expenditure. Staff has identified a 2023 Ford Police Interceptor on the Arizona State Contract (CTR060664) of which we are a member agency and authorized to purchase from their public bid. Staff requests authority to purchase this vehicle utilizing the cash available for equipment replacements held in the Equipment Services fund. The purchase of this vehicle is also necessary to fully fund the vehicle held from the surplus list and assigned to the additional position created in the Police Department in 2023 as a result of the increase for the Downtown Resource Officer. The cash for Police Department vehicle replacements will be analyzed during the Capital Facilities Plan process and increased as necessary to ensure adequate funds for futur e replacements. Any insurance proceeds received for the damaged equipment will be deposited in the 2025 Police vehicle replacement fund. Funding: Cost for replacement Ford Interceptor under the Arizona State Contract is $60,442.10 including tax; the contract equipment, outfitting, and delivery transportation cost will not exceed $25,000. Funds are available in the Equipment Services vehicle replacement fund. Recommendation: 1. Approve the purchase of a 2023 Ford Interceptor Police Department Vehicle that is the functional equivalent of existing vehicle #1512 from The Arizona State Contract in an amount not to exceed $60,442.10, including tax; and the contract equipment, outfitting, and delivery transportation cost not to exceed $25,000. 2. Authorize the City Manager to approve and execute the final purchase documents and to complete the purchase. 3. Authorize the City Manager to surplus vehicle #1512, and to dispose of that vehicle in a commercially reasonable manner, upon addition of the new vehicle to the City fleet. February 6, 2024 E - 35 built into the replacement plan in the next CFP cycle and will likely result in an increase to the transfer each year for replacement. City Council has approved the procurement of full size and pursuit rated Ford Police Interceptor vehicles, consistent with the purchases made by the City as the standard replacement vehicle. There are numerous instances where City Council has advanced the procurement of police vehicles in the past due to damage or police involved incidents where the vehicle was considered as evidence. In consideration of this procurement Staff also reviewed available EV models. There were no EV models meeting the demands of the mission available, or in production, currently. Ford is reportedly testing an all- electric Police Interceptor in urban taxi fleets and the best information is that this product could be available in model year 2025. Ford currently has a compact all electric police vehicle that based on size and configuration is not suitable as a fully outfitted police SUV. The first full performance and full-size electric police vehicle to enter the market will be the 2025 model year EV Ford Police Interceptor. The Police Dodge Charger has ended production and is being replaced with an all-electric performance sedan which is still in design and has yet to enter production. The availability date for the police version is unknown. The Police Department will wait until 2025 for additional new vehicle purchases and decide on product availability for the Ford EV Interceptor or Dodge Police EV Charger sometime later this year. Funding: Cost for the replacement Ford Interceptor under the Arizona State Contract is $60,442.10 including tax; the contract equipment, outfitting, and delivery transportation cost will not exceed $25,000. This is currently available in the Equipment Services vehicle replacement fun. If this purchase is approved by Council, it will be reflected in first 2024 Budget Amendment. February 6, 2024 E - 36 Date: February 6, 2024 To: City Council From: Brian S. Smith, Police Chief Subject: Julota Data Collection Contract for REdisCOVERY 1.0 Background / Analysis: The current WASPC Mental Health Field Response grant has been approved by Council (REdisCOVERY 1.0) with a period of performance from July 1, 2023 to June 30, 2025. The Julota software contract covers the entire period of performance. Under the terms of this grant the contractor, the Olympic Peninsula Community Clinic (OPCC) is required by WASPC to collect demographic data on persons served under the grant, use the Julota software and report this data to WASPC. The use of the Julota software by OPCC requires a contract between the City and Julota. The costs associated with the use of this software are 100% reimbursable by the grant for Mental Health Field Response. Funding: The contract cost of $34,802.94 will be 100% reimbursed by the WASPC grant. Summary: The Washington Association of Sheriffs and Police Chiefs (WASPC) previously selected a data collection platform hosted by the Julota Company. The Olympic Peninsula Community Clinic (OPCC) uses this software to collect demographic data on persons served by REdisCOVERY 1.0. REdisCOVERY 1.0 as required by the WASPC Mental Health Field Response (MHFP) grant. The grant includes funding for the use of the software. OPCC is required to use this software to comply with their contract requirements in the MHFP grant. The contract is up for renewal as a part of the new grant period of performance. Funding: The costs associated with the use of this software are grant funded and included in the previous Council approved WASPC Mental Health Field Response Grant. Recommendation: Authorize the City Manager to sign a renewal contract with Julota and to make minor modifications as necessary. February 6, 2024 E - 37 t0.lulota' Julota@ SaaS Agreement Software as a Service (SaaS) License Agreement This Software as a ServiceAgreement ("SaaSAgreement" or'Agreement"), effective on July 1,2023 ("Effective Date"), is made by and between TouchPhrase Development, LLC d/b/a Julota, which has a place of business at 102 S. Tejon St., Ste. 1100, Colorado Springs, CO 80903 ("Julota"), and the PortAngeles Police Department, which has a place of business al:321E sth St, Port Angeles, WA 98362 ("Customer"), in exchange for the mutual promises contained herein, the receipt and legal sufficiency of which are acknowledged. Julota and Customer shall be collectively referred by as the "Parties". Julota provides a platform for organizations: a) to provide services directly to individuals seeking assistance through it; b) to coordinate with other individuals or organizations to provide services to individuals seeking assistance that it does not provide directly; c) to cooperate with other organizations to identify services needed for individuals seeking assistance; or d) to assemble, monitor and direct Care Team(s) (defined below). 1. DEFINITIONS. 1.1 Care Team means an individual or an organization used or assembled by or through Customer or on behalf of Customer or in conjunction with Customer to assist Customer, directly or indirectly, in providing to a Health Seeker (defined below) the assistance he or she seeks or requires. 1.2 Trusted Partner means any organization that provides services to a Help Seeker through Customer utilizing the Hosted Service. 1.3 Customer Data means any data collected through the provision of these services, excluding publicly available data and data previously obtained by Julota. Customer Data may include Personal Data. 1.4 Customer Website means the website owned and operated by Customer as identified in the applicable Order Schedule. 1.5 Documentation means any user guide, help information and other documentation and information regarding the Hosted Service that is delivered by Julota to Customer in electronic or other form, if any, including any updates provided by Julota from time to time. 1.6 Health Privacy Laurs means (i) the Health lnsurance Portability and Accountability Act of 1996, as amended and including any implementing regulations ("HlPAA'); (ii) HITECH; (iii) 42 C.F.R. Part 2; and (iv) any other applicable federal or state statute, regulation, administrative or judicial ruling requiring a party to protect the confidentiality, privacy and/or security of Personal Data and other healthcare-related information pertaining to Help Seekers' 1.7 Help Seeker(s) means the individual seeking assistance from or through the Customer for health or non-health related assistance. 1,8 Hosted Service means the real-time website service hosted by Julota and provided to Customer from time to time. The Hosted Service includes any change, improvement, extension or other new version thereof that is developed or otherwise made available to Customer. 1.9 Julota API means the Julota application programming interface, scripts, widgets, embeddable snippets and other tools that allow Customer to integrate the Customer's website or any other system of Customer with all or part of the Hosted Services. 1.10 Personal Dafa means any personal information that Julota collects, receives, or obtains, from Customer that does or can identify a specific individual or by or from which that specific individual may be identified, contacted or located, such as the individual's name, address, social security number, or any information that applicable law proscribes as personally identifiable information, Personal Data may include Protected Health lnformation (defined below). 1.11 Platform means all ideas, concepts, inventions, systems, platforms, software, interfaces, tools, utilities, templates, forms, content, graphics, techniques, methods, processes, algorithms, code, know-hoq trade secrets and other technologies, implementations and information that are used by Julota in providing the Julota services, including any innovations, revisions, enhancements, upgrades or improvements of the foregoing. 1.12 Protected Health Information or PHI shall have the same meaning as the term "protected health information" as defined in HIPM. 1.5 Servrces means, collectively, the Hosted Service, Platform, JulotaAPl (if available orapplicable), and Documentation, as described in the applicable SOW (defined below). f1...,,. "1 ...! '1"? February 6, 2024 E - 38 (0.lulota' Julota@ SaaS Agreement 2. SERVICES. Subject to the terms and conditions of this Agreement, Julota will provide Customer with access to the Services as described in each Statement of Work "SOW'. The first SOW will be Exhibit A-1 and each subsequent SOW will be designated "Exhibit A-_", completing the blank for each subsequent SOW with the appropriate number, in ascending numerical order. A sample form SOW is attached as Exhibit A. Each SOW will be subject to the terms of this Agreement. ln the event of any con1ict between the terms and conditions of this Agreement and the terms and conditions of a SOW, the terms and conditions of the SOW shall govern as to that SOW only. Customer's use of the Services is subject to this Agreement and the applicable SOW. 3. LICENSE GRANT. 3.1 License Grant to Customer. Subject to the terms and conditions of this Agreement, Julota grants Customer (defined in the applicable SOW), during the term of the applicable SOW and the term of this Agreement (whichever period is shorter), a non- exclusive, non-transferable right and license to access and use the Services as provided for in the applicable SOW. The Services will also be provided pursuant to the service levels set forth in the Service Level Agreement ("SLA"), which is attached as Exhibit B. 9.2 License Restrictions for Customer. Customer shall not, directly or indirectly, permit any third party to: (i) reverse engineer, decompile, disassemble or othenrvise attempt to discover the source code or underlying ideas or algorithms of the Services; (ii) modify, translate, or create derivative works based on the Services; (iii) rent, lease, distribute, sell, resell, assign, or otherwise transfer its rights to use the Services; (iv) make the use of the Services available to anyone other than for its own internal purposes; (v) use the Services for timesharing or service bureau purposes or otheruvise for the benefit of a third party; (vi) remove any proprietary notices from the Services or any other Julota materials furnished or made available hereunder; (vii) publish or disclose to third parties any evaluation of the Services; (viii) use the Services in automatic, semi-automatic or manual tools designed to create virus signatures, virus detection routines, or any other data or code for detecting malicious code or data; or (ix) use the Services to build a competitive product or service, or copy any features, functions or graphics of the Services' 3.3 API License. lf provided for in the applicable SOW, Julota hereby grants Customer, during the term of the applicable SOW, a nonexclusive, nontransferable, nonassignable, license to access and use the Julota API solely in connection with its use of the Services. 3.4 License Grant to Julota. Customer grants Julota, during the term of this Agreement and the applicable SOW, a non- exclusive, non-transferable, non-sublicensable license for it to use Customer Data and its trademarks (the "Marks") for the sole purpose of providing the Services or as othenryise set forth in this Agreement. Customer reserves all ownership and other rights in the Customer Data and the Marks not expressly included herein and nothing in this Agreement shall be deemed to convey or transfer to Julota any ownership rights in or to the Customer Data or the Marks. Notwithstanding the foregoing, Customer understands that it may not be the exclusive owner of Customer Data. 3.5 License Restrictions for Julota. Julota's license to the Marks is subject to the following restrictions: (i) all of Julota's uses of the Marks must be preapproved by Customer; (ii) Julota shall not use any Marks in such a way as to give the impression that they are the property of anyone other than Customer; and (iii) Julota shall comply with Customer's trademark guidelines' if any, and any other reasonable requirements established by Customer concerning the style, design, display, and use of its Marks. Customer's trademark guidelines, if any, are attached as s'hibit..'1Q. 4. PRIVACY. Julota may collect or store Customer Data, which may contain Personal Data concerning Help Seekers in connection with the provision of the Services. Julota will comply with its non-disclosure obligations set forth in this Agreement. The parties agree to comply with the requirements of all Health Privacy Laws. The Parties agree that Julota will serve as a Business Associate with respect to certain Services it provides to Customer. Accordingly, as it applies to such Services, the parties shall execute and abide by the terms set forth in the business associate agreement attached hereto and incorporated herein as Exhibit D ('BAA"). 5. PASSWORDS / SECURITY / DISCLOSURE. 5.1 passwords. Customer is responsible for maintaining the confidentiality of its passwords. Customer is solely responsible for any and all activities that occur under its account and all charges incurred from use of the Services accessed with Customer's passwords. Customer agrees to immediately notify Julota of any unauthorized use of Customer's account or any other breach of u)-.,^ ,f ...t 1):i' February 6, 2024 E - 39 t0.lulota" Julota@ SaaS Agreement security known to Customer. Julota shall have no liability for any loss or damage arising from Customer's failure to comply with these requirements. 5.2 Security. Julota will maintain the Services at a third-party hosting facility and will implement industry standard security precautions, which are intended to prevent unauthorized access to Customer Data. Customer acknowledges that, notwithstanding such security precautions, use of, or in connection to, the internet provides the opportunity for unauthorized third parties to circumvent such precautions and gain access to the Services and Customer Data. 5.3 Disclosure. Customer agrees that Julota and its agents, which have agreed to confidentiality obligations at least as restrictive as Julota's obligations in this Agreement, can access Customer Data and its account information in order to respond to its service requests and/or as necessary, in Julota's sole discretion, to provide Customer with the Service. Julota will not othenvise disclose such data except if compelled by law, permitted by Customel or pursuant to the terms of the BM and the terms of Julota's Privacy Policy, which is available at www.Julota.com/pl!{acy:P-olicYl (the "Privacy Policy") and is incorporated into this Agreement. The terms of this Agreement shall supersede any inconsistent terms in the Privacy Policy. 5.4 Permission to Disclose, By submitting any Help Seeker's Personal Data to the Hosted Services and providing said Personal Data to Julota for processing, Customer warrants that it has: (i) legal authority to disclose such Personal Data in compliance with Health Privacy Laws and (ii) if required by Health Privacy Laws, this Agreement, or Julota's Privacy Policy or other policies, the necessary permissions, authorizations and consents from the Help Seekers that it enters Personal Data about through the Services and for the viewing and processing of their Personal Data and Customer Data by Julota, its agents, third- party service providers, other organizations utilizing the Hosted Services to provide assistance to Help Seekers, and Care Teams as set forth herein. 6. OWNERSHIP. 6.1 With the exception of Customer Data, the Platform, the Hosted Services, and all information, reports, studies, object and source code (including without limitation the Services and all modifications, enhancements, additions, upgrades, or other works based thereon or related thereto), flow charts, product documentation, diagrams, specifications, methods and other tangible or intangible material of any nature whatsoever produced through or as a result of or related to any product, service or deliverable (collectively, "Works") or development of any data analytics or usage models hereunder, and all patents, copyrights, trademarks and other proprietary rights related to such Works and models, shall be the sole and exclusive property of Julota, its Affiliates (defined below) or their third party providers (collectively, "Julota Property"). Nothing in the Agreement shall convey to Customer any tile to or ownership of any Julota Property. Customer hereby irrevocably assigns and transfers to Julota, its Affiliates or their third-party providers all rights, title, and interest in any such Works and models. 'Affiliate" means an entity that controls, is controlled by, or under common control with a party, where "control" means the direct or indirect ownership of more than 50% of the voting securities of such entity or party. No rights are granted to Customer hereunder other than as expressly set forth herein. 6.2 Customer acknowledges and agrees that Julota shall have the right to utilize data capture, syndication, and analysis tools, and other similar tools, to extract, compile, synthesize, and analyze any non-personally and non-Customer identifiable data or information resulting from Customer's use of the Service ("statistical Data"). Statistical Data may be collected by Julota for any la6ul business purpose without a duty of accounting to Customer, provided that the Statistical Data is used only in an aggregated form, without specifically identifying the source of the Statistical Data. Except for the limited rights granted herein, at no time shall Julota acquire any ownership, license, rights or other interest in or to the Customer Data, all of which shall' as between Customer and Julota, be and remain the confidential and proprietary information of Customer. 6.3 Julota shall have a royalty-free, worldwide, transferable, sub-licensable, irrevocable and perpetual license to incorporate into the Service or othenrt4se use Statistical Data, any suggestions, enhancement requests, recommendations or other feedback Julota receives from Customer. 7. CUSTOMER OBLIGATIONS. 7.1 process. Customer shall assign two (2) representatives who will be responsible for all communications with Julota related to the use of the Services. February 6, 2024 E - 40 tg Julota' Julota@ SaaS Agreement 7.2 Conduct, Customer is and will be solely responsible for its actions and the actions of its authorized users while using the Services. Customer is and will also be solely responsible for the actions of each Care Team and each of the Care Team's officers, directors, members, employees, agents, contractors, subcontractors and individual(s) related to Customer's use of the Services or the provision of assistance to any Help Seeker. Customer is and will be responsible for all claims made by a Care Team related to any transaction related to the Services. Customer acknowledges and agrees that Julota is not liable for, or responsible to, remediate any issues found on Customer's network or in Customer's web traffic through the Services. ln addition to the conduct restricted in Section 3.2 (License Restrictions for Customer), Customer agrees, on behalf of itself and its authorized user(s) to: (i) abide by all laws and regulations including, without limitation, all laws applicable to any service Customer provides or any Care Team provides to a Help Seeker and all laws applicable to the transmission of technical data exported from the United States through the Services and to wireless e-mail marketing and advertising; (ii) not to upload or distribute in any way content that contain viruses, corrupted files, or any other similar software or programs that may damage the operation of the Services or another's computer or mobile device; (iii) not to use the Services for illegal, fraudulent, unethical or inappropriate purposes; (iv) not to interfere or disrupt networks connected to the Services or interfere with the ability of others to access or use the Services; (v) not to distribute, promote or transmit through the Services any unlaMul, harassing, libelous, abusive, threatening, harmful, vulgar, obscene, pornographic, indecent, defamatory, hateful, racially, ethnically, unwanted or otherwise objectionable material of any kind or nature; (vi) not to transmit or post any material that encourages conduct that could constitute a criminal offense or give rise to civil liability; (vii) not to interfere with another customer's use and enjoyment of the Services or another entity's use and enjoyment of similar services; (viii) not to engage in, or permit others to engage in, contests, chain letters or post or transmit 'lunk mail,""spam," "chain letters," or unsolicited mass distribution of e-mail; and (ix) to comply with all regulations, policies and procedures of networks connected to the Services, Julota, or Julota's service providers, as the same may be promulgated from time to time. Julota may remove any violating data on the website posted or stored using the Services or transmitted through the Services, without notice to Customer; however, Julota has no obligation to do so. 7.3 Customerwill maintain privacy policies and will provide copies or access to its privacy policies as required by applicable law to each Help Seeker prior to entering any information about the Help Seeker through the Services. Customer will ensure that its practices for storing and safeguarding Help Seeker related information are consistent with industry privacy, security standards and all applicable legal requirements. Customer must obtain the necessary authorizations and its privacy policy must include the following disclosures and terms sufficient to allow for: (i) the collection and processing of data from Help Seekers, including any personal Data from a Help Seeker; (ii) Julota's processing of Help Seeker data; (iii) the use of Personal Data belonging to Help Seekers as contemplated in the provision of the Services and in the applicable SOW; (iv) the maintenance and retention of personal Data after assistance is rendered by Customer to a Help Seeker; (v) the processing and sharing of Personal Data and other data of Help Seekers with other organizations utilizing the Hosted Services and by Care Teams; and (vi) the sharing and utilizing of each Help Seeker's Personal Data and the aggregate data derived therefrom by Julota. Customer shall be solely responsible for obtaining and maintaining documentation of any and all legally required written permissions, consents or authorizations from Help Seekers before a Help Seeker's Personal Data is provided to Julota or placed on the Platform. Any and all information provided by Customer to Julota via the Hosted Services or any other Services relating to any Help Seeker's permissions, consents or authorizations shall be accurate and valid. Customer shall notify Julota, on a form provided and/or approved by Julota, of any restrictions on the use or disclosure of a Help Seeker's Personal Data that Customer is required to abide by to the extent that such restriction may affect Julota's use or disclosure of that Help Seeker's Personal Data. Customer shall notify Julota of any changes in, or revocation of, the permission, authorization or consent by a Help Seeker for Customer to disclose such Help Seeker's personal Data on the Platform. Notwithstanding the foregoing revocation or change in authorization, Julota may retain copies of that data in read only format to the extent permitted by law in order to comply with its statutory or regulatory requirements or to defend against a claim or complaint. 8. FEESANDTAXES. 8.1 Fees. Customer agrees to pay Julota the fees set forth on the applicable SOW for the Services, in accordance with the fees, charges, and billing terms set forth in this Agreement (collectively, "Fees"). All Fees are quoted in United States currency. Except as othenarise provided in this Agreement, Fees are non-refundable' g.2 Additional charges. customer shall pay travel and living expenses and other out-of-pocket expenses reasonably incurred by Julota in connection with the Services. As applicable, such out-of-pocket expenses shall be incurred in accordance w1h Julota's then-current corporate travel and expense policy. lf an out-of-pocket expense is listed in an Exhibit, such expense l't,-".,^ i ,.\1 !)-? February 6, 2024 E - 41 tg Julota" Julota@ SaaS Agreement may be changed to reflect changes issued by the applicable vendor. All expenses incurred by Julota for which it seeks reimbursement from Customer must be preapproved in writing by Customer. 8.3 payments. Unless stated otherwise on the applicable SOW, all Fees are due and payable by Customer within thirty (30) days after the invoice date. Any payment not received from Customer by the due date shall accrue (except with respect to charges then under reasonable and good faith dispute), at the lower of one and a half percenl (1.5o/o) of the outstanding balance per month (being 18% per annum), or the maximum rate permitted by law, from the date such payment is due until the date paid' Customer shall also pay all sums expended (including, without limitation, reasonable legal fees) in collecting overdue payments' g.4 Taxes. All fees set forth in this Agreement are exclusive of all taxes and similar fees. Customer shall be responsible for and shall pay in full all sales, use, excise or similar governmental taxes imposed by any federal, state, or local governmental entity upon the fees charged the Customer under this Agreement, exclusive, however, of taxes based on Julota's income, which taxes shall be paid by Julota. lf any taxes for which Customer is responsible hereunder are paid by Julota, Customer will promptly reimburse Julota upon Customer's receipt of proof of payment. g. TERM. This Agreement commences on the Effective Date and shall continue for one year, unless earlier terminated in accordance with this Agreement. Following the initial Term, this Agreement shall renew for successive twelve (12)-month periods unless either party provides written termination notice 60 days prior to the end of the Term. 10. TERMINATION. 10.1 Breach. Except as othenruise provided in this Section '10, either party shall have the right to terminate this Agreement or the applicable SOW upon written notice if the other party has breached a material term of this Agreement or the applicable SOW and has not cured such breach within thirty (30) days of receipt of notice from the non-breaching party specifying the breach. 10.2 lnsolvency. Either party shall have the right to terminate this Agreement if (i) the other party has a receiver appointed for it or its property; (ii) any proceedings are commenced by the other party under a Chapter 7 bankruptcy; or (iii) the other party is liquidated or dissolved. 10.3 Failure to pay/Customer Conduct. Julota shall have the right to suspend or terminate access to the Services, at its sole option, with or without notice to Customer, if: (i) any payment is delinquent by more than sixty (60) days, or (ii) if Customer breaches Sections 3.2, 5 or 7 of this Agreement 10.4 lmmediate Termination. Julota may immediately suspend or terminate this Agreement or the applicable SOW, in its sole and absolute discretion, if Customer violates Section 7.2 of lhisAgreement or violates or misappropriates Julota's intellectual property rights related to the Services. 10.5 Gonvenience. Either party may terminate this Agreement for any reason upon thirty (30) days written notice. i0.6 Effect of Termination. Termination of this Agreement will terminate all SOWs. Termination of an individual SOW will only terminate that SOW and will not result in the termination of this Agreement, unless the SOW provides otherwise. Julota shall not be liable to Customer or any third party for suspension or termination of Customer's access to, or right to use, the Services under this Agreement. lf Customer terminates this Agreement or an SOW pursuant to Section 10.1 or if Julota terminates this Agreement or an SOW without cause, Customer will be obligated to pay the balance due for the Services up to the date of termination. lf Julota terminates this Agreement or an SOW pursuant to Section 10.1 or if Customer terminates this Agreement or SOW without cause, Customer shall pay any unpaid fees through the date of termination and shall pay any unpaid fees covering the remainder of the term of all SOWs, if the Agreement is terminated, or the applicable SOW, if only the SOW is terminated. Upon the effective date of termination of this Agreement for any reason, Customer's access to the Services will terminate and Customer shall cease accessing and using the Services immediately and Julota shall cease use immediately of any Marks. Sections 3.2, 4, 5,6, 8 through 16 and 18 of this Agreement shall survive termination for any reason. 11. CONFIDENTIALITY. 11.1 Obligations. Each of the parties agrees to maintain in confidence any proprietary or non-public information of the other party, whether written or othenrvise, disclosed by the other party in the course of performance of this Agreement that a party knows or reasonably should know is considered confidential by the disclosing party ("Confidential lnformation"). The Parties hereby agree the terms and conditions of this Agreement, and any discussions related to the Services shall be considered f'),-.. -, l{ ..1, 1'? February 6, 2024 E - 42 tg Julota' Julota@ SaaS Agreement Confidential lnformation. Confidential lnformation also includes: (i) trade secrets and proprietary information (including that of any client, supplier or licensor); (ii) customer lists, client lists, business plans, information security plans, business continuity plans' requests for proposals or requests for information and responses to such requests that the Parties may change after the Effective Date, and proprietary software programs; and (iii) any other information received from or on behalf of a disclosing party that is marked confldential or that the recipient of the information could reasonably be expected to know is confidential. The receiving party shall not disclose, use, transmit, inform or make available to any entity, person or body any of the Confidential lnformation, except as a necessary part of performing its obligations hereunder, and shall take all such actions as are reasonably necessary and appropriate to preserve and protect the Confidential lnformation and the Parties' respective rights therein, at all times exercising at least a reasonable level of care. Each party agrees to restrict access to the Confidential lnformation of the other party to those employees or agents who require access in order to perform their obligations under this Agreement and who agreed to be bound by these obligations of confidentiality and non-disclosure. Except as othenryise expressly provided in this Agreement, upon termination of this Agreement for any reason, and at the request of the disclosing party, the receiving party shall promply return or destroy (at the disclosing party's option), all copies of the other party's Confidential lnformation. Notwithstanding the foregoing, each party may maintain archival copies of Confidential lnformation for the applicable statutory periods. 11.2 Exclusions. Confidential lnformation shall not include any information that is (i) already known to the receiving party at the time of the disclosure; (ii) publicly known at the time of the disclosure or becomes publicly known through no wrongful act or failure of the receiving parV; (iii) subsequently disclosed to the receiving party on a non-confidential basis by a third party not having a confidential relationship with the other party hereto that rightfully acquired such information; (iv) communicated to a third party by the receiving party with the express written consent of the other party hereto; or (v) requests for information pursuant to the Freedom of lnformation Act, or any open-records or public disclosure laws, provided an exemption to said disclosure or other law superseding the requirement for disclosure does not apply, and provided that the disclosure does not include data solely stored in the Hosted Service. A disclosure of Confidential lnformation that is legally compelled to be disclosed pursuant to a subpoena, summons, order or other judicial or governmental process shall not be considered a breach of this Agreement; provided the receiving party provides prompt notice of any such subpoena, order, or the like to the other party so that such party will have the opportunity to obtain a protective order or otheruvise oppose the disclosure. 12. WARRANTY. 12.1 Disclaimer of Warranties. EXCEPT AS EXPRESSLY PROVIDED lN THIS AGREEMENT, THE SERVICES ARE PROVIDED 'AS IS,'AND, TO THE MMIMUM EXTENT PERMITTED UNDER APPLICABLE LAW, JULOTA MAKES NO AND HEREBY DISCLAIMS ALL OTHER WARRANTIES, REPRESENTATIONS, IMPLIED WARRANTIES OR MERCHANTABILIry, WITH RESPECT TO THE USE, MISUSE, OR INABILIry TO USE THE SERVICES (IN WHOLE OR IN PART) ORANY OTHER PRODUCTS OR SERVICES PROVIDED TO CUSTOMER BY JULOTA, OR OTHERWISE UNDER THESE TERMS. WITHOUT LIMITING THE FOREGOING, JULOTA DOES NOT WARMNT THAT ALL ERRORS CAN BE CORRECTED, OR THAT USE OF THE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE. JULOTA DISCLAIMS ALL LIABILITY FOR ANY MALFUNCTIONING, IMPOSSIBILITY OF ACCESS, OR POOR USE CONDITIONS OF THE SERVICE DUE TO INAPPROPRIATE OR DEFECTIVE EOUIPMENT, DISTURBANCES RELATED TO INTERNET SERVICE PROVIDERS, TO THE SATURATION OF THE INTERNET NETWORK, ERROR, OMISSION, INTERRUPTION, DELETION, DEFECT, DELAY IN OPERATION OR TRANSMISSION, COMMUNICATIONS LINE FAILURE, THEFT OR DESTRUCTION OR UNAUTHORIZED ACCESS TO, OR ALTERATION OF, USER COMMUNICATIONS, PROBLEMS RELATED TO THE SERVICES OR ITS USE' LOSS OF PERSONAL CONTENT, OR ANY OTHER REASONS. JULOTA ALSO EXPLICITLY DISCLAIMS ANY WARRANTIES RELATED TO BUSINESS RESULTS THAT MAY BE OBTAINED BY USE OF THE SERVICES AND SPECIFICALLY STATES NO SUCH REPRESENTATIONS ARE OR HAVE BEEN MADE TO CUSTOMER. CUSTOMER WILL BE SOLELY RESPONSIBLE FOR (t) ESTABLTSHTNG AND MAtNTA|NtNG AN TNTERNET CONNECTTON SUFFICIENT FOR THE SERVICES TO FUNCTION pRopERLy (il) THE CONTENT AND EFF|CACY OF ALL MARKETTNG tNtTlATlVES, AND (lll) FULFILLING ALL lrs OBLIGATIONS TO HELP SEEKERS IN CONNECTION WITH THE USE OF THE SERVICES. CUSTOMER WILL FOLLOW PROPER BACK-UP PROCEDURES FOR ANY OTHER PROGRAMMING AND ALL DATA TO PROTECT AGAINST LOSS OR ERROR RESULTING FROM THE USE OF ANY EQUIPMENT OR THE SERVICES. CUSTOMER AGREES THAT JULOTAAND THE PLATFORM AND SERVICES DO NOT MAKE CLINICAL, MEDICAL OR OTHER DECISIONS OR RECOMMEND' t')..,,-. ,l ,-{,-)? February 6, 2024 E - 43 lo Julota" Julota@ SaaS Agreement ENDORSE OR MAKE ANY MEDICAL, CLINICAL OR RELATED REPRESENTATIONS OR WARMNTIES. CUSTOMER ASSUMESALL RESPONSIBILITY IN CONNECTION WITH DISCLOSING CUSTOMER DATAON THE PLATFORM. 12.2 Open Source. Parts of the software for the Services may be subject to the GPL (General Public License) for open source software, and all warranties are disclaimed for such parts by the Free Software Foundation, lnc. See the GNU General Public License for more details. Similarly, parts of such software may be subject to the MIT License for open source software, and therefore, the following restrictions: MIT grants permission, free of charge to any person obtaining a copy of the software and associated documentation files, to deal in the software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the software, and to permit persons to whom the software is furnished to do so, subject to the following conditions and notwithstanding anything to the contrary in this Agreement: the software is provided 'AS lS' without warranty of any kind, express or implied, including but not limited to, the warranties of merchantability, fltness for a particular purpose and non-infringement, ln no event shall the authors or copyright holders be liable for any claim, damages or other liability, whether in an action of contract, tort or othenryise, arising from, out of or in connection with the software or the use of other dealings in the software. 12.3 Mutual Warranties. Each party represents and warrants that: (i) it does not have any contractual obligations that would prevent it from entering into this Agreement; and (ii) it will comply with all laws and regulations directly applicable to its performance of its obligations under this Agreement or its use of the Services. 13. INDEMNIFICATION. Julota shall indemnify, defend, or at its option settle, any third party claim or suit based on any third party claim or suit based on a claim that the provision of the Services violate applicable law or that the Services (excluding any third party software) violate, infringe or misappropriate any United States patent, copyright, trademark or trade secret and Julota shall pay any final judgment entered against Customer in any such proceeding or agreed to in settlement; provided (i) Julota is promptly notified in writing of such claim or suit, (ii) Julota or its designee has sole control of such defense or settlement, and (iii) Customer gives all information and assistance requested by Julota or such designee. To the extent that use of the Services is enjoined, Julota may at its option either (a) procure for Customer the right to use the Services, (b) replace the Services with other suitable products, or (c) refund the prepaid portion of the Fee(s) paid by Customer for the Services or the affected part thereof' Julota shall have no liability under this Section 13 or othenryise to the extent a claim or suit is based upon (1) use of the Services in combination with software or hardware not provided by Julota if infringement would have been avoided in the absence of such combination, (2) modifications to the Services not made by Julota, if infringement would have been avoided by the absence of such modifications, or (3) use of any version other than a current release of the Services, if infringement would have been avoided by use of a current release. THIS SECTION 13 STATES JULOTAS ENTIRE LIABILITY AND CUSTOMER'S SOLE AND EXCLUSIVE REMEDY FOR VIOLATION, INFRINGEMENTAND MISAPPROPRIATION CLAIMS BASED ON THE SERVICES. 14. LIMITATION OF LIABILITY. 14.1 Limitation on Direct Damages. EXCEPT AS lT RELATES TO JULOTAS INDEMNIFICATION OBLIGATIONS, lN NO EVENT SHALL JULOTAS AGGREGATE LIABILITY IF ANY ARISING OUT OF OR IN ANY WAY RELATED TO THIS AGREEMENT EXCEED THE FEES PAID BY CUSTOMER FOR THE SERVICES FOR THE PERIOD OF TWELVE (12) MONTHS PRIOR TO THE EVENT THAT DIRECTLY GAVE RISE TO THE DAMAGES CLAIMED, WITHOUT REGARD TO WHETHER SUCH CLATM tS BASED tN CONTRACT, TORT (|NCLUDING, WITHOUT LIMITATION, NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE. 14.2 Waiver of Consequential Damages. EXCEPT AS lT RELATES TO JULOTAS GROSS NEGLIGENCE OR INTENTIONAL MISCONDUCT, IN NO EVENT SHALL JULOTA BE LIABLE FOR ANY INDIRECT, SPECIAL, PUNITIVE OR CONSEQUENTIAL DAMAGES, INCLUDING, WITHOUT LIMITATION, LOSS OF DATA OR LOSS OF PROFITS, WITHOUT REGARD TO WHETHER SUCH CLATM tS BASED tN CONTRACT, TORT (INCLUDING, WITHOUT LIMITATION, NEGLTGENCE), PRODUCT LtABtLtTy OR OTHERWTSE, EVEN tF JULOTA HAS BEEN ADVISED OF THE POSSIBILIry OF SUCH DAMAGES. EVEN IF JULOTA HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 14.9 No Liability for Wrongful Third-Party Disclosures. Notwithstanding anything to the contrary herein, Julota will have no liability to Customer or any other organization or individual related to the wrongful disclosure by Customer, the Care Team, a Trusted Partner or any director, officer, employee, agent or service provider of the foregoing. f']".,"^ 7..t.)-r February 6, 2024 E - 44 (9.tulota" Julota@ SaaS Agreement 1S. NON-SOLICITATION. During the term and for a period of twelve (12) months thereafter, Julota and Customer shall not knowingly, directly or indirectly, solicit, recruit, employ or contract with any employees of one another. 16, INSURANCE. Julota will maintain (and shall cause each of its agents, independent contractors and subcontractors performing any services hereunder to maintain) at its sole cost and expense at least the following insurance covering its obligations under this Agreement: 16.1 Commercial General Liability. With coverage of not less than One Million Dollars ($1,000,000) each occurrence (for bodily injury and for damage to property); including coverage for premises and operations, contractual liability, broad form property damage and products and completed operations and Three Million Dollars ($3,000,000) in the aggregate' 16.2 Gyber Liability Insurance. With coverage of not less than Three Million Dollars ($3,000,000) in the aggregate which shall include at a minimum coverage for (i) unauthorized access by an outside party, which may take the form of a "hacker attack" or a "virus" introduced by a third party; (ii) failure to prevent a party other than an insured from unauthorized access to, use of, tampering with or introduction of malicious code into data, programs or systems; and (iii) breach of Customer's data. 16.3 policy Terms. Such insurance shall name Customer as an additional insured, A blanket endorsement or an additional insured endorsement evidencing the policy shall be provided to Customer upon execution. Julota shall provide Customer with written notice of any policy cancellation within thirty (30) days of the receipt of such notice. Julota shall obtain replacement insurance policies meeting the requirements of this Section 17. 17. GENERAL. 17.1 Notices. All notices to a party shall be in writing and sent to the addresses specified in this Agreement (and in the case of Julota, to the attention of the Chief Operating Officer) or such other address as a party notifies the other party, and shall be deemed to have been duly given when received, if personally delivered; when receipt is electronically confirmed, if transmitted by facsimile or email; three days after it is sent, if sent for next day delivery by recognized overnight delivery service; and upon receipt, if sent by certified or registered mail, return receipt requested. 17.2 Governing Law and Jurisdiction. ThisAgreement shall be governed by the laws of the State that the Customer is located, excluding its conflict of laws rules. Each party hereby irrevocably submits to the exclusive jurisdiction of the Courts within the County of El paso located in the State of Colorado. Any provision of this Agreement held to be unenforceable shall not affect the enforceability of any other provisions of this Agreement, Each party further hereby waives any right to jury trial in connection with any action or litigation in any way arising out of or related to this Agreement. 17.3 Dispute Resolution. Before initiating legal action against the other party relating to a dispute herein, the Parties agree to work in good faith to resolve disputes and claims arising out of this Agreement. To this end, each party may request that the other party designate an officer or other management employee with authority to bind such party to meet to resolve the dispute or claim. lf the dispLrte is not resolvecj within 30 days of the commencement of informal efforts under this paragraph' either party may pursue formal legal action. This paragraph will not apply if expiration of the applicable time for bringing an action is imminent and will not prohibit a party from pursuing injunctive or other equitable relief to which it may be entitled. 17.4 Relationship of the parties. The Parties to this agreement are independent entities, and no agency, partnership franchise, joint venture or employee-employer relationship is intended or created by this Agreement. 1T.S Assignment. Neither party may assign any of its rights or obligations hereunder, whether by operation of law or otherwise, without the prior written consent of Julota (not to be unreasonably withheld). Notwithstanding the foregoing' either party may assign this Agreement in its entirety (including all SOWs), without consent of the other Party, in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of its assets, provided that, in the case of Gustomer, the assignment is not to a direct competitor of Julota. ln the event that either Party assigns its rights or obligations hereunder, in violation of this Section, either Party may at its election, terminate this Agreement, provided it does so within sixty (60) days of the date that written notice of the assignment is provided to the non-assigning Party. Subject to the foregoing, this Agreement shall bind and inure to the benefit of the parties, their respective successors and permitted assigns' 17.6 Entire Agreement. This Agreement, including all SOWs, exhibits and addenda hereto, constitutes the entire agreement between the Parties and supersedes all prior and contemporaneous agreements, proposals or representations, written or oral, 1n^.""-. r:t -,{ /}'7 February 6, 2024 E - 45 tO Julota' Julota@ SaaS Agreement concerning its subject matter. No modification, amendment, or waiver of any provision of this Agreement shall be effective unless in writing and either signed or accepted electronically by the party against whom the modification, amendment or waiver is to be asserted. However, to the extent of any conflict or inconsistency between the provisions in the body of this Agreement and any SOW, exhibit or addendum hereto, the terms of such SOW, exhibit, or addendum shall prevail. Notwithstanding any language to the contrary therein, no terms or conditions stated in a Customer purchase order or other order documentation (excluding SOWs) shall be incorporated into or form any part of this Agreement, and all such terms or conditions shall be null and void. Further, notwithstanding the foregoing, terms of the SOW that conflict with or are inconsistent with this Agreement, which conflict with statutory or regulatory requirements will not control or supersede this Agreement and such terms will be deemed waived. 17.7 Force Majeure. Neither party shall be in default if its failure to perform any obligation under this Agreement is caused solely by supervening conditions beyond that party's reasonable control including, without limitation, acts of God, civil commotion, war, strikes, labor disputes, third party lnternet service interruptions or slowdowns, vandalism or "hacke/' attacks, acts of terrorism or governmental demands or requirements. 17.8 No Third-Party Beneficiary Rights. This Agreement is not intended to and shall not be construed to give any third- party any interest or rights (including, without limitation, any third-party beneficiary rights) with respect to or in connection with any agreement or provision contained herein or contemplated hereby. 17.9 Headings. The headings of the sections of this Agreement are for reference only and shall not modify, define or limit any of the terms or provisions of this Agreement. 17.10 Severability. lf any provision of this Agreement shall be held to be illegal, invalid or unenforceable, that provision will be enforced to the maximum extent permissible so as to affect the intent of the parties and the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. 17.11 Gonstruction, This Agreement has been negotiated by the Parties and will be fairly interpreted in accordance with its terms and without any strict construction in favor or against any party. 17.12 Gounterparts and Signatures. This Agreement and any SOWs, exhibits, addenda and amendments may be executed in counterparts, each of which shall be deemed an original and which shall together constitute one instrument. Each party may execute this Agreement and any SOWs, exhibits, addenda Exhibit or amendment hereto in the form of an electronic record utilizing electronic signatures, as such terms are defined in the Electronic Signatures in Global and National CommerceAct (15 U.S.C. S 7001 et seq.). Customer and its affiliates will not dispute the validity or authenticity of electronic signatures submitted to Julota by Customer or its affiliates, nor will Customer or its affiliates dispute the legal authority, validity or authenticity of those who sign with such electronic signatures to bind Customer and its affiliates. Electronic signatures by Customer and its affiliates, 'as well as signatures by either party transmitted by facsimile or electronically via PDF or similar file delivery method, shall have the same effect as an original signature. 17.19 Federal Government End Use Provisions. lf Customer is a U.S. federal government end user, the Services are a "Commercial ltem" as that term is defined at 48 C.F.R. 52.101, consisting of "Commercial Computer Software" and "Commercial Computer Software Documentation", as those terms are used in 48 C.F.R. 512.212 or 48 C.F.R. 5227.7202. Consistent with 48 C.F.R. 512.21 2 or 48 C.F.R. 5227.7202-1 through 227.72024, as applicable, these Services are licensed to You with only those rights as provided under the terms and conditions of this Agreement. Each party hereto has caused this Agreement to be executed by its authorized representative with effect from the Effective Date. TouchPhrase Development, LLC d/b/a Julota Port Angeles Police Department, ("Customer") By:By: { }-1^.,. 11 .'..!: .l'7 February 6, 2024 E - 46 Name: ScottA. Cravens Title: CEO Date Signed; (9 Julota' Julota@ SaaS Agreement Name: Title: Date Signed: r', ,- ., -. "1 t\ ^F n7 February 6, 2024 E - 47 Julota@ SaaS Agreement EXHIBITA Statement of Work No. 1 Service and Fees This Statement of Work No. 1 ("SOW") is entered as of the Effective Date by and between TouchPhrase Development, LLC d/b/a Julota ("Julota") and the PortAngeles Police Department ("Customer"). Except as othenruise specifically provided herein, the terms and conditions of the Agreement between Julota and Customer are incorporated herein by reference. Any capitalized term used but not defined in this SOW shall have the meaning first assigned to it in the Agreement. A. Term: The term of this SOW is set forth in Appendix 1 to this SOW B License and Deliverables: t0.lulota' Services: Julota will license to Customer access to a web-based and mobile integrated software for tracking services provided to Help Seekers on the Platform, which is called "Julota Reach." Customer and its authorized users may access the Services for the purpose of providing long-term Health Seeker contact, tracking, monitoring and care. Customer will, through the administration panel of Julota Reach, create and authorize new authorized users. Julota Reach software will allow Customer and its authorized users to communicate action steps necessary to integrate and coordinate the care of Help Seekers. 1 2. Authorized users: Authorized users may be individuals from Customer's organization or Care Teams and their employees. Customer may authorize an unlimited number of authorized users to access Julota Reach through Customer's license. 3. Usage and Storage: The amount of usage of the Hosted Services (not including enrollments) and data storage is unlimited. 4. Excess Hosted Service Usage Fee: $0 5. Service Levels: Julota will provide general support for Julota Reach as provided for in the SLA attached as Exhibit "8" to the Agreement. C. Fees and Exp@.: 1. Fees and expenses will be as provided in Appendix 1 to this Statement of Work' 2. Payment: All payments are due by 30 days from the date on the invoice. Payments should be made via ACH or wire. Please contact us forACH/wire instructions. lf ACH is unavailable, payment via check made payable to Julota will be accepted at the following address: TouchPhrase Development, LLC ( or TouchPhrase Development, LLC d/b/a Julota ) Attention: Accounting Department 102 S. Tejon St., Suite 1100 Colorado Springs, CO 80903 Contact: billing@ulota.com Julota may change the payment method provided it does so in writing to Customer. Payments not paid within 30 days of the date on the invoice will be charged at the lower of one and a half percent (1 .5%) of the outstanding balance per month (being 18o/o pet annum), or the maximum rate permitted by law, from the date such payment is due until the date t).-^.-. .i 4 ,,t."rv February 6, 2024 E - 48 tO Julota' Julota@ SaaS Agreement paid, whichever is lower. Customer shall also pay all sums expended (including, without limitation, reasonable legal fees) in collecting overdue payments. D. Service Changes: Julota reserves the right, in its sole discretion, to make any changes to the Services that it deems necessary or useful to: 1. maintain or enhance (i) the quality or delivery of the Services for its customers, (ii) the competitive strength of or market for Julota's services, or (iii) the cost efficiency or performance of the Services; or 2. to comply with applicable Law' Notwithstanding the foregoing, in no event will such Julota initiated changes result in increased cost to Customer during the term of this SOW. Customer understands that daily and weekly Julota initiated changes may occur without advance notice and such changes are for the purpose of bug fixes and minor improvements. During the term of this SOW, Julota shall provide to Customer at no additional charge the following: 1. any and all changes that it develops with respect to the Services, unless such changes are considered optional to the Customer and bear additional costs to Julota outside of costs for Julota initiated implementation and development; 2. any and all changes required by federal or state governmental, or professional regulatory mandates related to the Customer's use of the Services; and 3. the Documentation associated with any changes. Without limiting the foregoing, Customer may, at any time during the Term, request in writing changes to the Services' The Parties shall evaluate the requested changes and, if agreed, implement all such requested changes in accordance with a mutually agreed change order. No requested changes will be effective unless and until memorialized in a written change order signed by both Parties. E. Subcontractors: Julota may from time to time in its discretion engage third parties to perform Services (each, a "Subcontractor") F. On€ite Resources: Any Julota personnel visiting Customer's facilities shall comply with all applicable Customer policies regarding access to, use of, and conduct within such facilities. Customer will provide copies of such policies to Julota upon request. Gustomer Acknowledgments : Customer shall be responsible for purchasing, acquiring and installing all hardware associated with the Agreement and this SOW Customer shall also be responsible for all training. Julota has no responsibility related to any of the hardware, including, but not limited to, in-store hardware (iPads, cables, cases, etc.). Julota may advise Customer regarding proper deployment of Services, but such advice is without warranty and provided "As ls". G t)-.."... -1 ,1 ..1 n"7 February 6, 2024 E - 49 (0 Julota' Julota@ SaaS Agreement H Definitions: 1. "Dataset Migration" is the process of selecting, preparing, extracting, and transforming data from one computer storage system to another." 2. "Monthly Active Client(s)" is a Help Seeker whose name has been added to the Hosted Services, through Customer's subscription to the Services, for a service, encounter or enrollment for a particular month. Each party hereto has caused this Statement of Work to be executed by its authorized representative as of the Effective Date. TouchPhrase Development, LLC d/b/a Julota PortAngeles Police Department, ("Customer") By:By: Name: ScottA. Cravens Title:CEO Date Signed: Name: Title: Date Signed t).,,".' 4 '' ,'l a'v February 6, 2024 E - 50 l0 Julota' Julota@ SaaS Agreement Appendix 1 to the Statement of Work No. 1 This Appendix 1 to the Statement of Work No. 1 ('Appendix"), except as othenarise specifically provided herein, incorporates by reference the terms of the Agreement and the SOW. Any capitalized term used but not defined in this Appendix shall have the meaning first assigned to it in the SOW and, to the extent not defined in the SOW, then the meaning assigned to it in the Agreement. The terms for Julota will provide the Services according to the following: Term: The "Term" of the SOW shall be for one (1) year from the Effective Date (the "lnitial Term"), after which date this SOW shall automatically renew for successive 1-year periods, not to exceed five (5) years (each, a "Renewal Term")' or until such 1me as either party elects not to renew this SOW by providing written notice of non-renewal to the other party at least 60 days prior to the expiration of the lnitial Term or the current Renewal Term. 2. Fees (the following fees do not include appJcable taxes).: Name Units Price per Unit Subtotal Recurring Annual Fees Schedule (non-refundable) Platform License Fee 1 $3,277.00 $3,277.00 Services 1 $380.00 $380.00 Standard Hubs I $5,800.00 $5,800.00 Annualized Monthly Active Clients 2710 $5.25 $14,227.s0 Criminal History Module 1 $990.00 $990.00 42 CFR Part 2 Compliant Workflows 1 $5,250.00 $5,250.00 CJIS Compliant Workfl ows 1 $5,250.00 $5,250.00 Custom Data Extraction 1 $1,300.00 $1,300.00 $36,474.50 Support Services Yearly Julota Essential Support Services 1 $5,250.00 $5,250.00 $5,250.00 Discounts & Gredits Yearly Loyalty Discount 2 -$100.00 -$200.00 Credit 1 -$2,536.00 -$2,536.00 -$2,736.00 Subtotal Total $38,988.50 $31,988.50 r1..,..-, .i ,1 ..1 1)'7 February 6, 2024 E - 51 t9.lulota" Julota@ SaaS Agreement 3. For the completion of the Dataset Migration, Customer is responsible for providing its "data dictionary," which provides the name of the data fields in the old system, the definition of each data field, and the name of the field it is being moved to on Julota's system. lf Customer exceeds the estimated number of Monthly Active Clients during a year, it will not be charged for additional Monthly Active Clients, but Julota reserves the right to adjust the fee for Monthly Active Clients in the following year. 5. At the end of the lnitial Term and each Renewal Term, Julota may increase the charges set forth in this SOW. Julota agrees to notifu Customer in writing at least sixty (60) days prior to any such price increase. 6. Additional services listed above may be purchased at any time by Customer by providing written notice to Julota requesting the additional services. The rates set forth above in the "Recurring Annual Fees Schedule" are valid if ordered during the Term for Non-Recurring Term subscriptions and during the lnitial Term forAuto-Renew Term subscriptions, Thereafter, the rates will be at the then current rates set by Julota. 7. The fees in the "Recurring Annual Fees Schedule" are based upon anticipated usage for the first year of the Term and then based on anticipated or actual usage for any additional years following the first year of the Term. Each party hereto approves of an accepts the terms of this Appendix. TouchPhrase Development, LLC d/b/a Julota Port Angeles Police Department, ("Customer") 4 By:By: Name: ScottA. Cravens Title: CEO Date Signed: Name: Title: Date Signed: r)...,,,.., "t € ,.{ n7 February 6, 2024 E - 52 (0 Julota" Julota@ SaaS Agreement EXHIBIT B Service Level Agreement ln performing the Services for Customer, Julota's level of performance shall be at least equal to or exceed the Service Levels set forth in this Service Level Agreement (this "SLA") at all times during the Term of the applicable Statement of Work. A. Definitions. Unless otherwise defined in this Addendum, the capitalized terms in this Addendum have the following meaning Deflned terms that are not defined in this Addendum will have the same meaning as in the Agreement. 1. "Authorized User" is a person who has been granted authority to use the Services by the Customer Representative. 2. "Availability" means that the Services are readily available to Customer and operating without material Error, excluding any Outages and "Low" level incidents (defined below). 3. "Customer Representative" means the single person that Customer has designated in writing to Julota to be its Customer Representative. Customer may change the Customer Representative by written notice to Julota. Only one person may be designated as Customer Representative at any time. ln addition to the authority designated in this Addendum, the Customer Representative is awarded all rights designated to Authorized Users (e.9., the ability to contact the Support Desk). Only the Authorized Users may contact the Support Desk. 4. "Emergency Maintenance" means the downtime required by Julota for upgrading or maintaining the Services; provided, that Julota has given Customer at least twenty-four hours prior written notice of such downtime, provided that Emergency Maintenance does not exceed five (5) hours per month, and provided that Emergency Maintenance does not occur more than six (6) times per year. 5. "Failure" means any failure of Julota to meet a Service Level requirement; but excludes those failures attributable to a Force Majeure event. 6. "Monthly Availability Percentage" means the amount equal to the total number of minutes (multiply the number of calendar days in any given month by the product of 24 times 60) in the applicable calendar month, minus the total Outage time for that month, then divided by the total number of minutes. 7. "Outage" means the period (measured in minutes) that the Services are not readily available to Customer and/or are operating with material Error; but shall not include: (i) Scheduled Downtime (which will not exceed ten (10) hours in aggregate per month); (ii) emergency maintenance activities which will not exceed five (5) hours per month; (iii) periods of unavailability attributable to Customer's negligent acts or omissions; or (iv) Customer's failure to timely respond to Julota in connection with the resolution of any Problem. 8. "Regular Release" means releases of minor product updates for upgrading or maintaining the Services; provided that there shall be no more than two regular releases per week and downtime for these weekly releases does not exceed sixty (60) minutes for each release. 9. "scheduled Downtime" rneans the clowntinre required by Julota for upgrading or maintaining the Services; provided, that (i) such downtime occurs between the hours ol 22:00 MT USA and 5:00 MT USA (or such other hours that Customer has previously and specifically approved in writing); and (ii) Julota has provided five (5) business days prior written notice of such downtime. This may also be referred to as "scheduled Maintenance". (iii) not to exceed 10 hours each month. 10. "support Desk" is a resource that provides administrative support and technical support to Authorized Users. B. Technical Supppq(. 1. Contact Methods. Julota will make available to the Authorized Users two means of contacting the Support Desk an email ("Support Email") and Web Portal. 1. 1. Email Support: Julota-SuBpg[@ulota.com 2. 2. Web Portal: h$p:/zuppp$..julota.com 2. User Support Hours. Unless otherwise stated, standard user support hours are Monday - Friday from I AM to 5 PM local time with the exception of state and Federal holidays. ln the event calls or emails are received outside of User Support Hours, t )-"",,. .l l] ,...! ,)? February 6, 2024 E - 53 c. t0 -lulota' Julota@ SaaS Agreement Julota will address the Authorized User's query during User Support Hours with the exception of Critical events (as discussed below). 3. Technical support will be limited to the permissions of the Authorized User, which will be determined by the Customer Representative pursuant to the "Protocol Authorization Form," a sample of which is attached as "Annex A" in blank format' The permissions will be defined in the Protocol Authorization Form. The Protocol Authorization Form will set forth the Authorized User's permissions granted to him or her. 4. At the time that the Authorized User contacts the Support Desk, the Authorized Users permlssions will be verified in order to determine the scope of support that may be granted. lf an Authorized User does not have sufficient permissions (e.9., they are attempting to report an issue for an area that they do not have the authority to access, the event will be deemed unreported). Severity_levels ang!_@ponse-Iimes. The following are a description of the service levels and the service level response times: 1. Critical. An incident with a severity level of "Critical" is defined as one that produces an emergency situation (e.9., system down) in which the Services are substantially or completely non-functional or inoperable. ln the event of a Critical incident, the Authorized User shall contact the Support Desk to report the problem. lf the reported event is Critical and outside of User Support Hours, the Authorized User shall contact the Support Desk via the hotline, which is monitored 24x7x365, excluding State and Federal holidays. The Support Desk will contact the Authorized User, who reported the incident within four (4) hours to diagnose and begin remediation of the event and will use commercially reasonable efforts to resolve the event as soon as is reasonably possible under the circumstances. Any Authorized User may contact the support desk to report a Critical incident, even if the issue in question relates to a portion of Julota that is not under the purview of the Authorized User's permissions. ln this case, the Support Desk will take the report of the issue, but will not contact the reporting user with resolution, but instead, will contact the Customer Representative to report resolution. 2. High. An incident with a severity level of "High" is defined as one that produces a detrimental situation in which the Services are usable, but materially incomplete; performance (response time) of the Services is degraded substantially such that there is a severe impact on use under reasonable loads; one or more mainline functions or commands is inoperable; or the use is otherwise significanly impacted. lf the reported event is a High severity, the Support Desk will contact the Authorized User who reported the event within eight (8) User Support Hours to diagnose and begin remediation of the event, and will use commercially reasonable efforts to resolve the event with five (5) business days. Any authorized user may contact the support desk to report any issue, even if the issue in question relates to a portion of Julota that is not under the purview of the authorized user's permissions. Notwithstanding the foregoing, if the Authorized User that reported the event is not under the purview of the Authorized User's permissions, the Support Desk will take the report of the issue, but will not contact the reporting user with resolution, but instead, wlll contact the Customer Representative to report resolution. 3. Low. An incident with severity level of "Low" is defined as one that produces an inconvenient situation in which the Services are usable but do not provide a function in the most convenient or expeditious manner and the Authorized User suffers little or no signi1cant impact. lf the reported event is Low severity, Julota will attempt to resolve the event in a commercially reasonable manner in future maintenance releases. Only the Authorized User may contact the support desk to report the issue. 24t7Business HoursBusiness Hours 'l hour via hotline2 hours via hotlineCritical4 hours via hotline 112 day via email or web Portal1 business day via email or web portal 2 business days via email or web portal High Coverage Response Time Elite ServicesPremium ServicesEssential Services t1,..,"., 4'"/ ,..{ .17 February 6, 2024 E - 54 t0 Julota" Julota@ SaaS Agreement D. Availabilitv and Resppnsiveness Cust gt 1. Monthly Availability Percentage. Julota shall maintain Avaihbility of the hosting Services in accordance with at least the following Monthly Availability Percentage (as defined in this Exhibit B below): Month ly Availability Percentage 99.9% 2. Failure to meet Monthly AE!EEi!!!y Percen@gg. ln the event of a Failure by Julota to meet the Monthly Availability Percentage set forth above in any calendar month during the Term, Julota shall issue Customer a service credit ("Service Credit") as follows: Customer shall have the right to immediately terminate this Agreement upon written notice to Julota if a) the Monthly Availability Percentage falls below 85o/o for one calendar month, or b) the Monthly Availability Percentage falls below 94.990/o for two consecutive calendar months, or c) if the Monthly Avallability Percentage falls below 94.99% for five or more calendar months per calendar year. E. Plan Coveragg 1 business day via email or web portal 3 business days via email or web portal 1 business day via email or web portal Low Premium Services Elite ServicesEssential Services Between 97o/o and 99.8o/o 2% of lhe monthly subscription fees paid in the month preceding the Failure. 1 Between 95% and 96.99%3% of the monthly subscription fees paid in the month preceding the Failure. 2 5% of the monthly subscription fees paid in the month preceding the Failure. 3 Less than 94.99o/o Performance Level Monthly Availability Percentage Service Credit XXXHelp Desk via Email/Portal Support (standard support hours) X XXEmail Access via Email/Portal Support (standard support hours) XTraining (one on one training: maximum 4 hours/month) X ($150/hou0X ($225lhour)X ($175lhour)Post lmplementation Development XTelephone support from 8:00 am - 5:00 pm (local time zone) Coverage Basic Services Premium Services Elite Services {-t-,,".. .1 Q ^.t 1-}*r' February 6, 2024 E - 55 Telephanei support -2417 dedlcated phone'llno for all hnp- usere. TraveLifi trainhg not provided virtq€tl}/ 10 Trusied P€rtnors,ongage4 tiained, on boardsd, and *upportod oneE conhad provided peryear. dl Ju,fota" Julota@€aasAgreomont S.-*a ,til a{ 1? February 6, 2024 E - 56 (9 Julota' Julota@ SaaS Agreement EXHIBIT C Gustomer Trademark Guidelines Julota @ ls a registered trademark of TouchPhrase Development, LLC Connecting Your Community @ ls a registered trademark of TouchPhrase Development, LLC a^^^ nA ^€ na February 6, 2024 E - 57 tO Julota' Julota@ SaaS Agreement EXHIBIT D HEALTHCARE CONFIDENTIALITY COMPLIANCE AGREEMENT - HIPAA Business Associate Agreement This Healthcare Confidentiality Compliance Agreement - HIPM Business Associate Agreement ('HCCA- or "Agreement") is entered into and effective on July 1,2023 ("Effective Date") by and between the Port Angeles Police Department ("Customer") and TouchPhrase Development, LLC d/b/a Julota ("Provider" or "Business Associate"). THE PARTIES THEREFORE AGREE TO THE FOLLOWING: 1. Preamble and Definitions 1.1. The Parties hereby acknowledge for purposes of this agreement that while Customer is not a Covered Entity under HIPAA, Customer abides by equivalent standards included in Washington State Uniform Health Care lnformation Act of 1991 and amendments thereto codified at R.C.W. 70.02 ('RCW 70.02"). The Parties further acknowledge for purposes of this agreement that while Provider is not Customer's Business Associate under HIPAA, Provider is obligated to abide by equivalent standards included in RCW 70.02. 1.2. Pursuant to HIPM and RCW 70.02, the Port Angeles Police Department ("Customer") a Washington State law enforcement agency and Julota, or any of its corporate affiliates, ("Provider"), a Colorado limited liability company, enter into this Healthcare Confidentiality Compliance Agreement ("HCCA") as of the effective date of the Software as a Service Agreement ( the "Effective Date") that addresses the RCW 70.02 and HIPM requirements with respect to "business associates," as defined under the privacy, security, breach notification, and enforcement rules at 45 C.F.R. Parts 160 and 164 ("HIPAA Rules") and "contractors" as referred to in RCW 70.02. A reference in this HCCA to a section in the HIPM Rules means the section as in effect or as amended. 1.3. This HCCA is intended to ensure that Provider will establish and implement appropriate safeguards for the Protected Health lnformation ("PHl") (as defined under the HIPAA Rules) that Provider may receive, create, maintain, use, or disclose in connection with the functions, activities, and services that Provider performs for Customer. The functions, activities, and services that Provider performs for Customer are defined in the Software as a Service Agreement entered between Provider and Customer (the "Underlying Agreement"). 1.4. Pursuant to changes required under the Health lnformation Technology for Economic and Clinical Health Act of 2009 (the "HITECH Act") and under the American Recovery and Reinvestment Act of 2009 ('ARRA'), this HCCA also reflects federal breach notification requirements imposed on Provider when "Unsecured PHl" (as defined under the HIPAA Rules) is acquired by an unauthorized party and the expanded privacy and security provisions imposed on business associates. 1.5. Unless the context clearly indicates othenrvise, the following terms in this HCCA shall have the same meaning as those terms in the HIPAA Rules: Breach, Data Aggregation, Designated Record Set, disclosure, Electronic Media, Electronic Protected Health lnformation (ePHl), Health Care Operations, individual, Minimum Necessary, Notice of Privacy Practices, Required By Law, Secretary Security lncident, Subcontractor, Unsecured PHl, and use. 1.6. A reference in this HCCAto the Privacy Rule means the Privacy Rule, in conformity with the regulations at 45 C.F.R. Parts 160-164 (the "Privacy Rule") as interpreted under applicable regulations and guidance of general application published by the HHS, including all amendments thereto for which compliance is required, as amended by the HITECH Act, ARRA and the HIPAA Rules. 2. General Obligations of the Parties (2.1.The Parties agree that any defined term used in this HCCAwhich has different meanings under HIPAA Rules and RCW 70.02, the meaning ascribed in RCW 70.02will govern; and further, that any defined term used in this HCCAthat is not defined in RCW 70.02, the definition included in the HIPAA Rules will govern. i)"..,-. .).1 ,.-{ .l? February 6, 2024 E - 58 t0 Julota" Julota@ SaaS Agreement 3. General Obligations of the Provider 3.1. Provider agrees not to use or disclose PHl, other than as permitted or required by this HCCA or as Required By Law, or if such use or disclosure does not othenruise cause a Breach of Unsecured PHl. 3.2. Provider agrees to use appropriate safeguards and comply with Subpart C of 45 C.F.R. Part 164 with respect to ePHl, to prevent use or disclosure of PHI other than as provided for by the HCCA. 3.3. Provider agrees to mitigate, to the extent practicable, any harmful effect that is known to Provider as a result of a use or disclosure of PHI by Provider in violation of this HCCAs requirements or that would othenrvise cause a Breach of Unsecured PHl. 3.4. The Provider agrees to the following breach notification requirements: (a) Provider agrees to report to Customer in writing any Breach of Unsecured PHI not provided for by the HCCA of which it becomes aware within 5 calendar days of "discovery" within the meaning of the HITECH Act. Such notice shall include (i) the identification of each individual whose Unsecured PHI has been, or is reasonably believed by Provider to have been, accessed, acquired, or disclosed in connection with such Breach; (ii) a description of the types of Unsecured PHI that were involved in the Breach; (iii) any recommended steps the individual(s) whose PHI was inappropriately disclosed should take to protect themselves from potential harm; and, (iv) a brief description of what the Provider is doing to investigate the unauthorized access or use of PHl. ln addition, Provider shall provide any additional information reasonably requested by Customer for purposes of investigating the Breach and any other available information that Customer is required to include to the individual under 45 C.F.R. $ 16a.a0a(c) at the time of notification or promptly thereafter as information becomes delayed. Provider's notification of a Breach of Unsecured PHI under this Section shall comply in all respects with each applicable provision of section 13400 of Subtitle D (Privacy) of ARRA, the HIPAA Rules and related guidance issued by the Secretary or the delegate of the Secretary from time to time. (b) ln the event of Provider's use or disclosure of Unsecured PHI in violation of HIPAA, the HITECH Act, orARRA, Provider bears the burden of demonstrating that notice as required under this Section 2.4 was made, including evidence demonstrating the necessity of any delay, or that the use or disclosure did not constitute a Breach of Unsecured PHl. 3.5. Provider agrees, in accordance with 45 C.F.R. SS 164.502(e)(1)(ii) and 164.30S(bX2), if applicable, to require that any Subcontractors that create, receive, maintain, or transmit PHI on behalf of the Provider agree in writing to the same restrictions, conditions, and requirements that apply to the Provider with respect to such information. 3.6. Provider agrees to make available PHI in a Designated Record Set to Customer as necessary to satisfy Customer's obligations under 45 C.F.R. S 164.524 and RCW 70.02.080. (a) Provider agrees to comply with an individual's request to restrict the disclosure of their personal PHI in a manner consistent with 45 C.F.R. S 164.522, except where such use, disclosure, or request is required or permitted under applicable law. (b) Provider agrees that when requesting, using, or disclosing PHI in accordance with4S C.F.R. S 164.502(b) (1)that such request, use, or disclosure shall be to the minimum extent necessary, including the use of a "limited data set" as defined in 45 C.F.R. $16a.51a(e)(2), to accomplish the intended purpose of such request, use, or disclosure, as interpreted under related guidance issued by the Secretary from time to time. 3.7. Provider agrees to make any amendments to PHI in a Designated Record Set as directed or agreed to by the Customer pursuant to 45 C.F.R. S 164.526 or RCW 70.02.100, or take other measures as necessary to satisfy Customer's obligations under 45 C.F.R. S 164.526 and RCW 70.02.100. {-1."-,",r'1.1,-.F.}-f February 6, 2024 E - 59 (0.lulota' Julota@ SaaS Agreement 3.8. Provider agrees to maintain and make available the information required to provide an accounting of disclosures to Customer as necessary to satisfy Customer's obligations under 45 C.F.R. S 164.528 and RCW 70.02.020. 3.9. Provider agrees to make its internal practices, books, and records, including policies and procedures regarding PHl, relating to the use and disclosure of PHI and Breach of any Unsecured PHI received from Customer, or created or received by the Provider on behalf of Customer, available to Customer (or the Secretary) for the purpose of Customer or the Secretary determining compliance with the Privacy Rule (as defined in Section 8). 3.10. To the extent that Provider is to carry out one or more of Customer's obligation(s) under Subpart E of 45 C.F.R. Part 164, Provider agrees to comply with the requirements of Subpart E that apply to the Customer in the performance of such obligation(s). 3.1 1 . Provider agrees to account for the following disclosures: (a) Provider agrees to maintain and document disclosures of PHI and Breaches of Unsecured PHI and any information relating to the disclosure of PHI and Breach of Unsecured PHI in a manner as would be required for Customer to respond to a request by an individual or the Secretary for an accounting of PHI disclosures and Breaches of Unsecured PHl. (b) Provider agrees to provide to Customer, or to an individual at Customer's request, information collected in accordance with this Section 2.11 , to permit Customer to respond to a request by an individual or the Secretary for an accounting of PHI disclosures and Breaches of Unsecured PHl. (c) Provider agrees to account for any disclosure of PHI used or maintained as an Electronic Health Record (as defined in Section 5) ('EHR") in a manner consistent with 45 C,F.R. S 164.528 and related guidance issued by the Secretary from time to time; provided that an individual shall have the right to receive an accounting of disclosures of EHR by the Provider made on behalf of the Customer only during the three years prior to the date on which the accounting is requested from Customer. (d) ln the case of an EHR that the Provider acquired on behalf of the Customer as of January 1, 2009, paragraph (c) above shall apply to disclosures with respect to PHI made by the Provider from such EHR on or after January 1,2014.ln the case of an EHR that the Provider acquires on behalf of the Customer after January 1, 2009, paragraph (c)above shall apply to disclosures with respect to PHI made by the Provider from such EHR on or after the later of January 1, 2011 or the date that it acquires the EHR. 3.'12. Provider agrees to comply with the "Prohibition on Sale of Electronic Health Records or Protected Health lnformation," as provided in section 13405(d)of Subtitle D (Privacy) of ARRA, and the "Conditions on Certain Contacts as Part of Health Care Operations," as provided in section 13406 of Subtitle D (Privacy) of ARRA and related guidance issued by the Secretary from time to time. 3.13. Provideracknowledges that, effective on the Effective Date of this HCCA, it shallbe liable underthe civiland criminal enforcement provisions set forth at 42 U.S.C. '1320d-5 and 1320d-6, as amended, for failure to comply with any of the use and disclosure requirements of this HCCA and any guidance issued by the Secretary from time to time with respect to such use and disclosure requirements. 4. Permitted Uses and Disclosures by_Providel 4.1. General Uses and Disclosures. Provider agrees to receive, create, use, or disclose PHI only in a manner that is consistent with this HCCA, RCW 70.02, the Privacy Rule, Security Rule (as deflned in Section 5), the Underlying Agreement, and only in connection with providing services to Customer; provided that the use or disclosure would not violate the Privacy Rule, including 45 C.F.R. $ 164.50a(e), if the use or disclosure would be done by Customer. For {'1,.,"..'-}a,..i. 1"7 February 6, 2024 E - 60 (9.tulota' Julota@ SaaS Agreement example, the use and disclosure of PHI will be permitted for "treatment, payment and health care operations," in accordance with the Privacy Rule. 4.2. Provider may use or disclose PHI as Required By Law 4.3. Provider agrees to make uses and disclosures and requests for PHI: Consistent with Customer's Minimum Necessary policies and procedures. 4.4. Provider may not use or disclose PHI in a manner that would violate Subpart E of 45 C.F.R. Part 164 if done by the Customer. 4.5. Specific Other Uses and Disclosures: (a) Except as otheruvise limited in this HCCA, Provider may use PHI to provide Data Aggregation Services to Customer as permitted by HIPAA. (b) Except as otherurise provided in this HCCA, Provider may use PHI for its proper management and administration or to carry out its legal responsibilities as permitted under applicable law. (c) Provider may use PHI to report violations of law to appropriate federal and state authorities, consistent with 45 c.F.R. S 164.502$)(1). (d) Pursuant to the Underlying Agreement, Provider is authorized to use PHI to de-identify the information in accordance with 45 C.F.R. S 164.51a@)-(c) as Resultant Data (as defined in the Underlying Agreement) solely for the purpose of providing services to Customer. 5. OBLIGATIONS OF CUSTOMER 5.1. Customer shall: (a) Notify Provider of any restriction to the use or disclosure of PHI that Customer has agreed to or is required to abide by under 45 C.F.R. S 164.522, to the extent that such restriction may affect Provider's use or disclosure of PHI under this HCCA. (b) Notify Provider of any changes in or revocation of permission by an individual to use or disclose PHl, if such change or revocation may affect Provider's permitted or required uses and disclosures of PHI under this HCCA. (c) Customer shall not request Provider to use or disclose PHI in any manner that would not be permissible under the Privacy and Security Rule if done by Customer, except as provided under Section 3 of this HCCA. 6. Compliance w[h Secgdly RulC 6.1. Provider shall comply with the HIPAA Security Rule, which shall mean the Standards for Security of Electronic Protected Health lnformation at 45 C.F.R. Part 160 and Subparts A and C of Part 164, as amended by ARRA and the HITECH Act. The term "Electronic Health Record" or "EHR" as used in this HCCA shall mean an electronic record of health- related information on an individual that is created, gathered, managed, and consulted by authorized health care clinicians and staff. 6.2. ln accordance with the Security Rule, Provider agrees to: t''.,4^ 1n .'€'1"/ February 6, 2024 E - 61 t0 Julota' Julota@ SaaS Agreement (a) lmplement the administrative safeguards set forth at 45 C.F.R. S 164.308, the physical safeguards set forth at 45 C.F.R. S 164.310, the technical safeguards set forth at45 C.F.R. S 164.312, and the policies and procedures set forth at 45 C.F.R. S 164.316 to reasonably and appropriately protect the confidentiality, integrity, and availability of the ePHl that it creates, receives, maintains, or transmits on behalf of Customer as required by the Security Rule. Provider acknowledges that, effective on the Effective Date of this HCCA, (a) the foregoing safeguards, policies, and procedures requirements shall apply to Provider in the same manner that such requirements apply to Customer, and (b) Provider shall be liable under the civil and criminal enforcement provisions set forth at 42 U.S.C.1320d-5 and 1320d-6, as amended from time to time, for failure to comply with the safeguards, policies, and procedures requirements and any guidance issued by the Secretary from time to time with respect to such requirements; (b) Require that any agent, including a Subcontractor, to whom it provides such PHI agrees in writing to implement reasonable and appropriate safeguards no less stringent than the obligations of Provider described herein to protect the PHI;and (c) Report to the Customer any Security lncident of which it becomes aware within five calendar days. 7. lndemnification 7.1. Provider will indemnify, hold harmless and defend Customer for any third party claims, losses, liabilities, costs and expenses (including attorney fees) incurred as a result or arising directly or indirectly out of or in connection with (a) any breach, or non-fulfillment of any undertaking on the part of Provider under this HCCA; (b) any claims, demands, awards, judgments, actions, penalties, and proceedings made by any person or organization, arising out of Provider's obligations under this HCCA; and (c) a breach of unsecured PHI caused by Provider or its subcontractors or agents. 8. Term and Termination 8.1. This HCCA shall be in effect as of the date first written above, and shall terminate on the earlier of the date that: (a) Either party terminates for cause as authorized under Section 10. (b) All of the PHI received from Customer, or created or received by Provider on behalf of Customer, is destroyed or returned to Customer. lf it is not feasible to return or destroy PHl, protections are extended in accordance with Section 5. (c) Upon either party's knowledge of material breach by the other party, the non-breaching party may immediately terminate this HCCA upon written notice to the non-breaching party. Alternatively, the non-breaching party may provide an opportunity for the breaching party to cure the breach or end the violation. lf the breaching party does not cure the breach or end the violation within a reasonable timeframe not to exceed 30 days from the notification of the breach, or if a material term of the HCCA has been breached and a cure is not possible, the non-breaching party may terminate this HCCA and the Underlying Agreement, upon written notice to the other party. 8.2. Upon termination of this HCCA for any reason, the parties agree that Provider, with respect to PHI received from Customer, or created, maintained, or received by Provider on behalf of Customer, shall: (a) Retain only that PHI that is necessary for Provider to continue its proper management and administration or to carry out its legal responsibilities. (b) Return to Customer or, if agreed to by Customer, destroy the remaining PHI that the Provider still maintains in any form. r )-."-^ ,)a: ,,r i"7 February 6, 2024 E - 62 lo Julota" Julota@ SaaS Agreement (c) Continue to use appropriate safeguards and comply with Subpart C of 45 C.F.R. Part '164 with respect to ePHl to prevent use or disclosure of the PHl, other than as provided for in this Section 5, for as long as Provider retains the PHl. (d) Not use or disclose the PHI retained by Provider other than for the purposes for which such PHI was retained and subject to the same conditions set out at Section 3.5 above which applied prior to termination. (e) Return to Customer or, if agreed to by Customer, destroy the PHI retained by Provider when it is no longer needed by Provider for its proper management and administration or to carry out its legal responsibilities. (f) Recover any PHI in possession if its subcontractors or agents. lf it is not feasible for Provider to obtain, from any subcontractor or agent any PHI in possession of the subcontractor or agent, the Provider must provide a written explanation to Customer and require the subcontractors and agents to agree to extend any and all protection, limitation and restrictions contained in this HCCA, and to limit any further uses and/or disclosures to purposes that make the return or destruction of the PHlinfeasible. lf the destruction of PHI is reasonably determined to be infeasible by Provider, Provider shall notify Customer in writing. Such notification shall include (i) a statement that the Provider has determined that it is not feasible to return or destroy the PHI in its possession, and (ii) the specific reason for such determination. lf the determination is made that return or destruction of PHI is not feasible, Provider agrees to extend any and all protections, limitation and restrictions contained in this HCCA to such PHI and shall take appropriate measures to segregate or protect the remaining PHI from further uses and/or disclosures. 8.3. The obligations of Provider under this Section 7 shall survive the termination of this HCCA. 9. MISCELLANEOUS 9.1. The parties agree to take such action as is necessary to amend this HCCAto comply with the requirements of the Privacy Rule, the Security Rule, HIPAA, ARM, the HITECH Act, the HIPM Rules, RCW 70.02, and any other applicable law. 9.2. The respective rights and obligations of Provider under Section 6 and Section 7 of this HCCA shall survive the termination of this HCCA. 9.3. This HCCA shall be interpreted in the following manner: (a) Any ambiguity shall be resolved in favor of a meaning that permits Customer to comply with the HIPAA Rules (b) Any inconsistency between the HCCAs provisions and the HIPAA Rules, including all amendments, as interpreted by the HHS, court, or another regulatory agency with authority over the Parties, shall be interpreted according to the interpretation of the HHS, the court, or the regulatory agency. (c) Any provision of this HCCA that differs from those mandated by the HIPAA Rules, but is nonetheless permitted by the HIPAA Rules, shall be adhered to as stated in this HCCA. (d) lf any portion of this HCCA is inconsistent with the terms of the Underlying Agreement, the terms of the HCCA shall be construed so as not to defeat the intent of the parties with respect to the Underlying Agreement, consistent with RCW 70.02, HIPAA and the HITECH Act. The execution of this HCCA shall in no event constitute a waiver by either party of any rights or remedies it may have under the Underlying Agreement. ? l-...,.. 1l] ,-.4:1)? February 6, 2024 E - 63 (9.lulota' Julota@ SaaS Agreement 9.4. This HCCA constitutes the entire agreement between the parties related to the subject matter of this HCCA, except to the extent that the Underlying Agreement relates to the use and protection of PHI upon Provider. This HCCA supersedes all prior negotiations, discussions, representations, or proposals, whether oral or written. This HCCA may not be modified unless done so in writing and signed by a duly authorized representative of both parties. lf any provision of this HCCA, or part thereof, is found to be invalid, the remaining provisions shall remain in effect. 9.5. This HCCA will be binding on the successors and assigns of the Customer and the Provider. However, this HCCA may not be assigned, in whole or in part, without the written consent of the other party. Any attempted assignment in violation of this provision shall be null and void. 9.6. This HCCA may be executed in two or more counterparts, each of which shall be deemed an original. Facsimile or electronic PDF copies hereof shall be deemed to be originals. 9.7' Except to the extent preempted by federal law, this HCCA shall be governed by and construed in accordance with the same internal laws as that of the Underlying Agreement. 9.8. Nothing in this HCCA shall confer upon any person other than the parties and their respective successors or assigns, any rights, remedies, obligations, or liabilities whatsoever. lN WITNESS WHEREOF, the parties hereto have executed this HCCA as of the date first above written CUSTOMER BUSINESS ASSOCIATE By:By: Name: Title: Date Signed Name: ScottA. Cravens Title:CEO Date Signed: r).\-"-, a2 /\€ '1"7 February 6, 2024 E - 64 Date: February 6, 2024 To: City Council From: Mike Healy, Director of Public Works & Utilities Subject: Signal Controller Upgrades Project, TR0120, Award Construction Contract Background / Analysis: On December 21, 2021, City Council accepted a grant from the Washington State Department of Transportation (WSDOT) Highway Safety Improvement Program (HSIP) for the design and construction of the TR0120 Signal Controller Upgrades 1st/Front Project. City Council approved a Professional Services Agreement with Parametrix to complete the design of the project on July 19, 2022. To account for inflationary impacts over the past few years, City staff has been successful in negotiating an increase in grant funding to match the full design and construction cost of the project. The project scope includes the follow components at 13 intersections along the 1st / Front corridor: • Implementation of operational safety upgrades, to include: o Lead Pedestrian Interval (LPI) timing, corridor level signal coordination and vehicle detection to reduce the number of collisions, Summary: The Signal Controller Upgrades Project which extends from Oak Street at First and Front Streets to US101 and Del Guzzi Drive is included in the approved 2024-2029 Transportation Improvement Plan (TIP). Work includes upgrades to traffic signal control equipment, ADA compliant audible pedestrian signal actuators, and ADA compliant curb ramps. The project was advertised for construction bids and TITAN Earthwork, LLC of Pacific, Washington is the lowest responsive bidder in the amount of $4,197,795.00. The City contracted with consulting firm Parametrix for project design services and through contract amendment 3 they will support City staff to manage the construction contract. Funding: This project is fully funded through a Washington State Department of Transportation (WSDOT) Highway Safety Improvement Program Grant in the amount of $5,654,520.00 and has no local match requirement. Recommendation: 1) Award a contract to TITAN Earthwork, LLC for the Signal Controller Upgrades Project TR0120 in the amount of $4,197,795.00 including applicable taxes and authorize the City Manager to sign a construction contract for this project and to make minor modifications if necessary. AND 2) Approve Amendment #3 to the Signal Controller Upgrades Professional Service Agreement with Parametrix, Inc. in the amount of $250,929.73 with a new not to exceed amount of $930,592.55 and approve and authorize the City Manager to sign the Amendment and make minor modifications as necessary. February 6, 2024 E - 65 o Improved corridor flow and efficiency, and o LPI protection at all project signals. • Installation of countdown pedestrian signal heads and ADA compliant audible pedestrian signal actuators required for implementation of LPI, where not already provided, and • Improved corridor level vehicle detection, including emergency vehicle detection and signal pre- emption to improve emergency vehicle response time and multimodal safety. • Over 50 new ADA compliant curb ramps This project supports the City’s Comprehensive Plan: • Goal (G-4A) “To develop a coordinated, multimodal system, which services all of the city and all types of users in a safe, economical, and efficient manner” • Goal (G-4B) “To improve circulation patterns across and within the community, and to achieve the desired urban design of the City” Notice of the bid opportunity for Signal Controller Upgrades was advertised through the Builders Exchange of Washington, the Daily Journal of Commerce and Peninsula Daily News on December 20th and 27th, 2023 and January 3rd, 2024. On January 17th, 2024, two bids were received and opened. TITAN Earthwork LLC. of Pacific, WA is the apparent lowest, responsive, responsible bidder with a total bid amount of $4,197,795.00. The total bid amounts, including taxes, are tabulated in the following table: Contractor Total Bid Interwest Construction Inc. $4,790.900.00 TITAN Earthwork LLC $4,197,795.00 Engineer’s Estimate $3,531,770.00 Professional Services Rationale: Administration for WSDOT grant funded federal projects requires approximately 2.0 FTEs during the project start up, construction, and close out. As the City does not currently have the staffing resources to provide this level of project management but looks to move this project forward, the City is seeking outside support. Funding Overview: This project is fully funded through a Washington State Department of Transportation (WSDOT) Highway Safety Improvement Program Grant in the amount of $5,654,520.00 and has no local match requirement. Signal Controller Upgrades is listed in the City’s approved 2024-2029 Capital Facilities Plan and Transportation Improvement Plan (TIP) under TR0120 (312-7930-595-6510). Attachment: Parametrix PSA Amendment #3 February 6, 2024 E - 66 Date: February 6, 2024 To: City Council From: Mike Healy, Director of Public Works and Utilities Subject: WWTP Air-Gap System, CON 2020-04 Final Acceptance Background / Analysis: This project installed an Air-Gap system and eliminated two backflow prevention devices as per Washington State Department of Health Cross-Connection Control requirements for Wastewater Treatment Plants. The air-gap system included a new water tank and pump system that allowed the main interconnection between the potable water and WWTP process to be eliminated. The work has been completed and inspected as complete by City staff. On February 16, 2023, two (2) bids were submittal and opened. A contract with General Mechanical, Inc. of Tacoma, WA was awarded by City Council on March 7, 2023 for the lowest, responsive, responsible bid in a total bid amount of $175,730.50. Project Cost Summary Original Contract Amount Change Orders Unit Quantity Variations Final Cost Project Cost Variance $175,730.50 $0 0 $164,850.50 - 5.6% Funding Overview: Funding is provided in the Wastewater Capital Budget in the amount of 164,850.50. Budget (453-7488-594-6510). Summary: The purpose of this memo is to receive Council final acceptance for the purchase and installation of a new air-gap system for the Wastewater Treatment Plant (WWTP) #2 potable water system. WAC 246-290-490 (4)(b) required the City to upgrade this isolation system to an Air-gap to protect public health. The work was inspected and accepted as complete with the final project costs amounting to $164,850.50 including taxes. A 5% retainage is being held. Funding: Funding was provided from the Wastewater Capital Budget in the amount of $175,730.50. Budget (453-7488-594-6510). Recommendation: Accept the Wastewater Air-Gap System project CON-2020-04 as complete and authorize staff to proceed with project closeout, and release the 5% retainage upon receipt of all required clearances February 6, 2024 E - 67 Date: February 6, 2024 To: City Council From: Brian S. Smith, Police Chief Subject: Everbridge Emergency Notification Contract and Agreement Background / Analysis: PenCom serves 17 user agencies in Clallam County and provides 9-1-1 and dispatch services for an area with close to 80,000 residents. During emergency incidents PenCom relies on Clallam County Emergency Management and user agencies to utilize an effective emergency notification system. When robust and accurate notifications occur during emergencies PenCom can continue with the core function of fielding emergency calls for service and dispatching the appropriate resources. When notifications do not occur the default position for persons in need of information is to call 9-1-1. Notification systems in Clallam County have evolved to more capable and user -friendly systems. The current Everbridge platform has the features sought after by our emergency management and incident management staff. The City and County review found it to be the most suitable to meet the variety of Countywide needs for an emergency notification system. The Everbridge notification system will be used by Clallam County Emergency Management as well as user agencies. This includes the City of Port Angeles. The proposed agreement is an update of previous City and County emergency notification agreements. Clallam County has signed an agreement directly with Everbridge and through an interlocal agreement both the City and County agree to each pay for one half of the cost and to deploy and emergency notification system that works countywide. Summary: Peninsula Communications (PenCom) and Clallam County Emergency Management has for several years shared an emergency notification software and platform contract with various providers. PenCom through the concurrence of the user agencies has paid for half of the annual cost. Product development has necessitated that staff evaluate vendors periodically as improvements have been made for both agency users and the public. After a recent review by Clallam County and City staff i t was determined that the current Everbridge notification system is the most suitable product to meet a variety of emergency notification needs for both the City and the County. Funding: PenCom has accounted for a $9,000.00 per year cost in the 2024 budget, which will pay for half of the annual cost of the Everbridge notification system. Recommendation: 1. Authorize the City Manager to sign an interlocal agreement with Clallam County for the purchase and deployment of an emergency notification system that serves all of Clallam County with an annual expenditure of up to $9,000.00 for the system and to make minor modifications as necessary. February 6, 2024 E - 68 Funding: The cost of up to $9,000.00 per year is reflected in the 2024 PenCom budget and reflects the practice since the mid-2010s of a shared cost and deployment of an emergency notification system between PenCom and Clallam County Emergency Management. February 6, 2024 E - 69 County Contract #817-24-02 INTERLOCAL AGREEMENT BETWEEN THE CITY OF PORT ANGELES AND CLALLAM COUNTY FOR THE PURCHASE AND MAINTENANCE OF AN EMERGENCY NOTIFICATION SYSTEM 1. THIS AGREEMENT, is made and entered into this ___ day of ___________, 2024, by and between THE CITY OF PORT ANGELES , (hereinafter referred to as the CITY), and CLALLAM COUNTY , (hereinafter referred to as the COUNTY) pursuant to RCW 39.34. The CITY and the COUNTY (hereafter collectively referred to as the PARTIES) agree to purchase and deploy an emergency notification system that serves all of Clallam County area. 2. THE PURPOSE OF THIS AGREEMENT IS to memorialize the terms under which the CITY and COUNTY will jointly purchase, deploy, and maintain an emergency notification system. Both PARTIES agree to use and maintain the system and train their respective operators. 3. BUDGET AND FINANCING: The CITY and COUNTY will equally share the cost of the system. The COUNTY will hold the contract with the vendor, and the COUNTY will pay the entire annual contract amount. The COUNTY will submit to the CITY an invoice for fifty percent (50%) of the cost, up to $9,000. The CITY will pay the invoice within 30 days of receipt. 4. DURATION: The term of this Agreement shall be one year from the date of the last signature affixed hereto. This Agreement shall automatically renew for ten (10) successive one-year terms on the anniversary date of the last signature unless otherwise terminated in accord with Section 10 below. 5. CONTACT PERSONS: The CITY’S contact person for the Agreement is the Port Angeles Police Department Deputy Director. The COUNTY’S contact person for the Agreement is the Clallam County Undersheriff. 6. INDEMNIFICATION: The CITY shall defend, indemnify and hold harmless the COUNTY and its elected officials, officers, agents, and employees, or any of them, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by reason of or arising out of any negligent act or omission of the CITY, its officers, agents, and employees, or any of them in connection with its/their performance under the terms of this agreement. The COUNTY shall defend, indemnify and hold harmless the CITY and its elected officials, officers, agents, and employees, or any of them, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by reason of or arising out of any negligent act or omission of the COUNTY, its officers, agents, and employees, or any of them in connection with its/their performance under the terms of this agreement. 7. DISPUTE RESOLUTION: In the event that a dispute arises under this Agreement that cannot be resolved through good faith negotiation, it shall be resolved in the following manner; the CITY shall appoint a member to the Dispute Board, the COUNTY shall appoint a member to the Dispute Board; CITY and COUNTY will jointly appoint a member to the Dispute Board. In the event CITY and COUNTY are unable to jointly agree on a third member to serve on the Dispute Board, either party may petition the Superior Court for Clallam County to appoint a third member to the Dispute Board. Parties shall be responsible for any costs associated with their appointed Dispute Board member and shall split the cost evenly for the third member. The Dispute Board shall evaluate and adjudicate the dispute. The determination of the Dispute Board shall be final and binding the parties hereto. February 6, 2024 E - 70 County Contract #817-24-02 8. RESPONSIBILITIES: The COUNTY agrees to administrate the contract and invoice the CITY for the contract amount per Paragraph 3. The COUNTY shall record this Agreement with the County Auditor’s office, or otherwise list this agreement on the COUNTY’s website or other electronically retrievable public source. Each party will be responsible for selecting and training employees in the proper use of the system, ensuring its use complies with all laws, including the Public Records Act, and maintaining the appropriate records regarding its use of the system. 9. AGREEMENT ALTERATIONS AND AMENDMENTS: The CITY and the COUNTY may mutually amend this Agreement. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind the CITY and the COUNTY. 10. TERMINATION: Either party may terminate this Agreement upon written notice delivered by hand or via US first class mail to the designated contact person. Such notice must be deposited in the mail or delivered within 30 (thirty) days of the end of a contract year. If this Agreement is so terminated, the terminating party shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement through the end of the current contract year. In the event of termination, the parties agree that ownership of the Service shall vest with the COUNTY. 11. COMPLETE EXPRESSION: This Agreement, and any written attachments or amendments thereto, constitutes the complete agreement of the parties and any oral representations or understanding not incorporated herein is excluded. 12. ALL WRITINGS CONTAINED HEREIN: IN WITNESS WHEREOF, CITY and COUNTY have signed this Agreement as of the date and year written below: CITY OF PORT ANGELES CLALLAM COUNTY _______________________________________ ________________________________________ Nathan A West, City Manager Mike French, Chair City of Port Angeles Board of Clallam County Commissioners 321 East 5th Street 223 East 4th Street, Suite 12 Port Angeles, WA 98362 Port Angeles, WA 98362 Date: ______________________ Date: _______________________ CLALLAM COUNTY SHERIFF’S OFFICE _______________________________________ ________________________________________ APPROVED AS TO FORM: Brian King, Sheriff APPROVED AS TO FORM: ATTEST: ________________________________________ _______________________________________ Clallam County Prosecuting Attorney’s Office ATTEST: _______________________________________ Loni Gores, Clerk of the Board February 6, 2024 E - 71 Date: February 6, 2024 To: City Council From: Nathan A. West, City Manager Mike Healy, Director of Public Works and Utilities Subject: Resolution Ratifying a Declaration of Emergency – Water Main Repair/Road Repair Background / Analysis: January 24, 2024, Public Works and Utilities staff discovered a four-inch water main was leaking at the intersection of 5th Street and Lincoln Street causing a void to form under the road surface. Water from a radial crack in the water main displaced soils under this section of roadway that until fully repaired rendered this intersection unsafe for vehicular traffic. City staff swiftly determined that, given the extent of the damage, the equipment required, and manpower needed, the work necessary to restore this busy intersection swiftly was beyond the in-house capabilities of the city staff. The City Manager issued a declaration of emergency and Interwest Constructions, Inc. of Port Angeles, WA was awarded a contract in an amount not-to-exceed $150,000 for the water main repairs. Lakeside Industries of Port Angeles, WA was awarded a contract in an amount not-to-exceed $25,000 for the road repairs. Funding Overview: Funding is available in the 2024 Water Maintenance and Repair budget (402-7380- 534-4810) in the amount of $150,000 as well as excess reserves held for capital and infrastructure needs. Summary: On January 24, 2024, City staff discovered a four-inch water main was leaking at the intersection of 5th Street and Lincoln Street causing a void to form under the road surface. Due to the void the road collapsed and uncovered a radial crack in a four-inch main beneath the street. The busy intersection was immediately closed to vehicular travel while repairs were underway. The repairs consisted of 14 feet of four-inch pipe and two four-inch couplings to replace the damaged section of the water main and a 30-foot by 54-foot patch was required to repair the road base and surface to restore the collapsed road to safe travelling conditions. Funding: Funding is available in the 2024 Water Maintenance and Repair budget (402-7380-534-4810) in the amount of $150,000 as well as excess reserves held for capital and infrastructure needs. Recommendation: Pass the attached resolution, affirming and ratifying the Declaration of Emergency issued by the City Manager on January 24, 2024. February 6, 2024 E - 72 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, affirming and ratifying the Declaration of Emergency issued by the City Manager on January 24, 2024. WHEREAS, a Declaration of Emergency was issued by the City Manager on January 24, 2024, a complete copy of which is attached; and WHEREAS, the Council has reviewed the facts and circumstances that prompted the Declaration of Emergency; and WHEREAS, the Council hereby finds that the facts recited in the Declaration are true and correct. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles: 1. The Council finds and declares that the road collapse and water main rupture at the intersection of 5th Street and Lincoln Street, constituted an emergency in the City of Port Angeles; and 2. The City Council affirms and ratifies (1) the Declaration of Emergency issued by the City Manager on January 24, 2024, and (2) all actions taken and contracts make under the authority of that Declaration. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 6th day of February, 2024. _______________________________ Kate Dexter, Mayor ATTEST: _______________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _______________________________ William E. Bloor, City Attorney February 6, 2024 E - 73 CITY OF PORT ANGELES DECLARATION OF EMERGENCY Nathan A. West, City Manager of the City of Port Angeles, finds that the following facts exist: 1. A four-inch water main was leaking at the intersection of 5th Street and Lincoln Street causing a void to form under the road surface. On Wednesday, January 24, 2024, due to vehicular traffic over the void, the road collapsed and caused the four-inch water main to burst. The intersection, one of the busiest in the city, was immediately closed to traffic as the collapsed road was unsafe for pedestrian and vehicular travel. A 30-foot by 54-foot patch repairing the road base and road surface will be required to restore the collapsed road to safe traveling conditions. The City does not have available crews to complete the repair. 2. Fourteen feet of four-inch pipe and two couplings will be required to replace the damaged section of the water main. Ten customers were placed under a boil water advisory until the repair can be completed and tests run to ensure the water is safe to drink. 3. Due to the severity of the main break, damage to the roadway, and the need for immediate repair, an emergency is present which may necessitate utilization of emergency powers granted pursuant to RCW 35.33.081 and RCW 38.52.070(2). Now, therefore, by the authority granted to me under State law and by the City Council, I hereby declare that an emergency exists in Port Angeles due to a water main break and that the City is authorized to do the following: t. Enter into contracts and incur obligations necessary to combat such emergency situation to protect the health and safety of persons and the preservation of property; and 2. Make purchases, enter into contracts, direct staff actions as needed, and take all other actions and measures as may be necessary to repair the water main and roadway. 2. Each City Department is authorized to exercise the powers vested under this resolution in light of the emergency situation without regard to time-consuming procedures and formalities prescribed by law (excepting mandatory constitutional requirements). DATED this24th day of January 2024 Nathan A. West, City Manager February 6, 2024 E - 74 Date: February 6, 2024 To: City Council From: Calvin W. Goings, Deputy City Manager Ethan Walker, Housing Administrator Subject: Letter of support for Coordinating Low-income Housing Planning (CLIHP) grant for Clallam County Background / Analysis: The City Council has made housing a top priority for the City of Port Angeles. Over the last several years, the City has led numerous initiatives aimed at incentivizing and supporting various housing opportunities. The Department of Commerce (Commerce) has identified that Washington state will need 1.1 million more housing units by 2044 to meet our future housing needs. To meet these housing needs, significant planning and coordination across sectors and disciplines is needed. The new Coordinating Low-income Housing Planning (CLIHP) grant will support local governments coordinated regional planning efforts as they work to update the County's 5-year homelessness plan. Clallam County Housing and Grant Resource Director Timothy Dalton has partnered with Serenity House to lead the redevelopment of the County's 5-year homelessness plan and has requested the City of Port Angeles to provide a letter of support for the CLIHP grant funding application request to Commerce. Funding Overview: $50,000 grant spread over the years of 2024 and 2025. Attachments: 1. CLIHP Grant Draft Example Letter of Support 2. CLIHP Grant Background Information Summary: The new Coordinating Low-income Housing Planning (CLIHP) grant will support local governments coordinated regional planning efforts as they work to update the County’s 5-year homelessness plan. Funding: This letter is in support of a Clallam County multi-year grant application requesting $50,000 for support of regional planning efforts for low-income housing. Recommendation: Staff requests that Council authorize the Mayor to sign a letter of support endorsing Clallam County’s application for CLIHP funding. February 6, 2024 E - 75 Washington State Department of Commerce P.O. Box 42525 Olympia, WA 98504-2525 Attn: Laura Hodgson RE: Letter of Support – Coordinating Low-Income Housing Planning (CLIHP) Grant Dear Ms. Hodgson Clallam County is requesting a Commerce Coordinating Low-Income Housing Planning grant to coordinate local planning efforts for those with housing needs of 50% of Area Median Income and below. We acknowledge this grant is a partnership between Clallam County and Serenity House of Clallam County and we fully support this effort in the application process. We also understand that the Growth Management Act (GMA) requires policies and regulations to appropriately plan for and accommodate all housing needs within our community. Development of countywide planning efforts for projected housing needs is a very a useful tool. This work will serve as a foundation for a combined comprehensive plan and 5-year homelessness plan for all jurisdictions within Clallam County We respectfully request your favorable consideration of this grant application. If successful, this will allow Clallam County to utilize a collaborative, whole-of -community approach to develop an enduring comprehensive strategy to address the serious housing vulnerabilities for citizens in our communities. Sincerely, Kate Dexter, Mayor City of Port Angeles February 6, 2024 E - 76 v3.4 GROWTH MANAGEMENT SERVICES February 6, 2024 E - 77 2 COORDINATING LOW-INCOME HOUSING PLANNING (CLIHP) GRANT INSTRUCTIONS - JAN 2024 Table of Contents Grant Overview ............................................................................................................................................ 3 Grant Objectives .......................................................................................................................................... 3 Eligible Grant Activities ................................................................................................................................ 3 Grant Funding Criteria and Amounts............................................................................................................. 4 Grant Eligibility ........................................................................................................................................................... 4 Grant Amounts ........................................................................................................................................................... 5 Grant Deliverables ..................................................................................................................................................... 5 Grant Prioritization .................................................................................................................................................... 5 Additional Evaluation Criteria ................................................................................................................................... 6 Interaction with other Grants .................................................................................................................................... 6 Grant Timeline ............................................................................................................................................. 6 Completing the Grant Application Form ........................................................................................................ 7 Summary Page .......................................................................................................................................................... 7 Jurisdiction Information ............................................................................................................................................ 7 Additional Grant Information .................................................................................................................................... 7 Scope of Work and Project Schedule ....................................................................................................................... 8 Example Scope of Work ............................................................................................................................................ 8 Budget and Financial Information .......................................................................................................................... 10 Sample Budget to Match SOW Above.................................................................................................................... 10 Letter of Commitment ................................................................................................................................ 10 Authorizing Official Letter ....................................................................................................................................... 10 Application Format and Submittal Requirements ........................................................................................ 11 Definitions ................................................................................................................................................. 11 Other Helpful Resources ............................................................................................................................ 12 Questions and Answers .......................................................................................................................................... 13 February 6, 2024 E - 78 3 COORDINATING LOW-INCOME HOUSING PLANNING (CLIHP) GRANT INSTRUCTIONS - JAN 2024 Grant Overview The Department of Commerce (Commerce) has identified that Washington state will need 1.1 million more housing units by 2044 to meet our future housing needs, and half of that need is for the lowest income housing segments, or those earning below 50% of area median income (AMI). In addition, there is a projected need of 91,000 emergency housing beds by 2044.1 Over the next few years, local governments will update their comprehensive plans under the Growth Management Act (GMA). For the first time, local governments will need to plan for housing for all income levels, and for permanent supportive housing and emergency housing. 2 Based on this significant housing need and this new planning framework, it is important that land use planners engage with emergency housing professionals to plan for and accommodate housing affordable to all incomes. Similarly, affordable housing and emergency housing professionals will be contributing to updates of Housing and Urban Development (HUD) Consolidated Plans and/or their county's 5-year homelessness plans by 2025, and coordination with land use planning will be beneficial. To meet these housing needs, significant planning and coordination across sectors and disciplines is needed. This new Coordinating Low-income Housing Planning (CLIHP) grant will support coordinated regional planning efforts through grants to local governments as they embark on this work. Grant Objectives Support coordination of land use planning and homeless service planning to better plan for our state’s housing needs as both disciplines update their planning documents. Support counties and cities to work together to coordinate resources and plan for their lowest income housing needs through their upcoming comprehensive plans, consolidated plans, homelessness plans, and other efforts. Incentivize jurisdictions to develop policies and regulations that allow and encourage housing that supports our lowest income households and reduces unsheltered homelessness. Eligible Grant Activities The following activities are eligible for funding up to $25,000. A minimum of one of the following required activities must be completed.  For counties that have a HUD Consolidated Plan (5 counties) -- coordinate HUD Consolidated Plans and 5-year homelessness plans with Growth Management Act (GMA) comprehensive plans so they have consistent policies and data as they all are updated over the next few years.  For Balance of State jurisdictions3 – coordinate planning of 5-year homelessness plans with GMA comprehensive plans so they have consistent policies and data. 1 By comparison, we have approximately 3 million homes in Washington today and about 15,150 emergency housing beds in the Washington Housing Inventory Count as of early 2023. 2 See Definitions at the end of this document for explanation of terms. 3 See https://deptofcommerce.box.com/s/sxe8ml6qkrj1p1c4qkkbcq86ow8wxr9s for "balance of state" jurisdictions. February 6, 2024 E - 79 4 COORDINATING LOW-INCOME HOUSING PLANNING (CLIHP) GRANT INSTRUCTIONS - JAN 2024  Develop countywide planning policies that support planning for the lowest income housing needs and allocations of countywide housing needs to individual jurisdictions, including allocation of emergency housing and permanent supportive housing (PSH) needs.  Coordinate conversations and resource sharing between counties and cities on affordable housing and homelessness planning.  Other activities related to implementing grant objectives, as approved by Commerce. In addition to the above eligible activities, jurisdictions may apply for up to $25,000 in additional funds for more of the above activities and/or one or more of the following optional activities so long as the work benefits all eligible jurisdictions on the application:  Updating development regulations to allow emergency housing and shelters, PSH and transitional housing in more areas, consistent with RCW 35A.21.430, RCW 35.21.683, and RCW 36.70A.070(2)(c).  Community planning and implementation of land use incentives and regulatory changes to encourage development of more affordable housing types, particularly those for households below 50% of area median income (e.g., adoption of regulations to reduce parking requirements, create proportional impact fees or system development charges that encourage smaller more affordable units, allow single-room occupancy housing, etc. or to allow bonus densities for affordable housing development). Grant Funding Criteria and Amounts Grant Eligibility Grants are available to a county or a city planning department, or a county or city homeless housing lead or similar designated official or department (i.e., local government).4 A non-profit organization may lead the work, but it must be sponsored by a city or a county which would contract with Commerce. Grants applicants must partner with others in one of the following ways: Counties in coordination with one of the two biggest cities, A city in coordination with the county, or A county or city in coordination with one or more non-profit providers of affordable housing and/or homeless housing or services. Commerce will award no more than one grant per county, so applicants are encouraged to work together. Grants are available to both fully planning GMA counties/cities and partially planning GMA counties/cities.5 Note that in addition to the above grant application partnerships, a letter of commitment from an elected official is required for the grant application to be deemed complete. See "Letter of Commitment" section below. 4 Local non-profit housing or homelessness providers that are not part of a county or city local government are not eligible to be the direct recipient of grant funds, but may partner with a county or city on the grant application and may be a sub-recipient of grant funds from the county or city. 5 For a map of fully planning and partially planning counties/cities, see the map on Commerce's Periodic Update webpage. Those counties with stars are partially planning; the remainder are fully planning. February 6, 2024 E - 80 5 COORDINATING LOW-INCOME HOUSING PLANNING (CLIHP) GRANT INSTRUCTIONS - JAN 2024 Grant Amounts One million dollars of funding is available through this grant program, split equally between the two-year biennium. This grant is funded with State General Funds. Up to $25,000 in funding is available for one or more of the required eligible activities, and up to $25,000 of additional funding is available to complete more of the required or optional activities. Based on the funds available in each state fiscal year, no more than $25,000 will be awarded to any applicant per state fiscal year.6 Funds awarded for each fiscal year must be spent within the fiscal year allotted. Through the scope of work (SOW) and budget, applicants should indicate what eligible grant activities they propose to do, how much funds are needed for each activity, and a proposed schedule for performing the work and submitting deliverables. Commerce will work with awarded applicants to determine how much funding can be awarded in each fiscal year based on the number of applications and the required fiscal split of the overall grant funds. Given that there is less time to do work in state fiscal year (SFY) 2024, grantees may be more likely to get more funding if they can complete work in SFY 2024. Grant Deliverables This grant is a deliverable-based grant, therefore funds will be reimbursed based on receiving the deliverables identified in the scope of work. Grant Prioritization Commerce will prioritize grant applications (one per county or planning region) based on the following criteria and guidelines:  The counties with the highest overall percentage of people whose income is below poverty level (see this Excel file).  The counties with the highest overall percentage of future housing needs below 80% of Area Median Income (AMI) as determined by the Department of Commerce in their Housing for All Planning Tool (HAPT) using medium population projections provided by the Office of Financial Management (see this Excel file).  Complete proposals and "Additional Evaluation Criteria" included in the application (see the next page for these instructions).  Funding as many complete county/city applicants as possible. Grantees with the highest ranking of the first three criteria above will be awarded up to $25,000 in funds until one completed application from each county (or planning region) is funded or the $500,000 allocated for grants in each fiscal year is reached. After all eligible grantees receive the base $25,000 award, and if additional fiscal year grant funds remain, applicants will be eligible for up to $25,000 in additional funds based on the same ranking criteria. 6 State fiscal years run July 1st through June 30th, so State Fiscal Year 2024 (SFY 2024) runs July 1, 2023 through June 30, 2024 and SFY 2025 runs July 1, 2024 through June 30, 2025. February 6, 2024 E - 81 6 COORDINATING LOW-INCOME HOUSING PLANNING (CLIHP) GRANT INSTRUCTIONS - JAN 2024 Additional Evaluation Criteria All grant applications will be reviewed against the following evaluation criteria.  Readiness to Proceed: (To be included in cover letter or at the end of the Scope of Work table) How ready are the applicants to complete this project in a timely manner? Please describe your plan to initiate and complete the project by June 15, 2025. If known, identify the key staff or consultants who will be implementing the project along with their history regarding their ability to successfully complete grant projects. Please indicate if you plan to hire a consultant but have not started the process.  Local Commitment to the Project: (To be included in cover letter or attachment to cover letter): Indicate the level and type of support that the appropriate legislative body(s) will provide to the project. For example, include the amount of staff time, resources, and/or funding that is committed to the project, as well as other funding and “in-kind” support.  Scope of Work: (To be addressed at the end of the Scope of Work and Project Schedule table) Explain why you selected the actions and deliverables in your scope of work. Grant award amounts will consider the level of effort involved in the scope of work. (e.g., Jurisdictions who propose one meeting or minimal work to complete grant deliverables may receive lower award amounts than a jurisdiction with a wider scope of work that seeks funding to hold multiple coordination meetings or complete more extensive work to develop policies and gather information.)  Proposed Budget: As presented in the Proposed Budget/Financial Information table (no narrative required). Interaction with other Grants If you have applied, or intend to apply, for other grants from Commerce, such as periodic update grants (PUG), the agency cannot pay for the same work item more than once. If similar or overlapping activities are in more than one grant, the work items must be carefully defined so they do not duplicate work paid for by another Commerce grant or another source of state funding. Grant Timeline  January 11, 2024: Grant applications available on the Growth Management grants website: https://www.commerce.wa.gov/serving-communities/growth-management/growth-management- grants/  January 23, 2024, from 3 to 4 pm: Pre-application Zoom conference about the grant. Use this link to register for the pre-application Zoom conference and an email will be sent to you will access information.  February 16, 2024 at 5:00 pm: Grant application due to Commerce for first review. Submit completed applications to gmsgrants@commerce.wa.gov.  Applications will continue to be received through March 29, 2024, but applications received by February 16th will receive first priority for funds. February 6, 2024 E - 82 7 COORDINATING LOW-INCOME HOUSING PLANNING (CLIHP) GRANT INSTRUCTIONS - JAN 2024  February 27, 2024: First awards announced. Award letters indicate that work may proceed as the contract is developed and executed.  June 30, 2024: Deadline for spending contracted funds for first portion of grant (fiscal year 2024 funds). Unspent fiscal year 2024 funds do not rollover.  June 15, 2025: Final grant deliverables and invoices for second portion of grant (fiscal year 2025 funds) must be submitted to Commerce. Completing the Grant Application Form Summary Page Provide the name of your agency and your partners for this application (see "Grant Eligibility" above), contact information for the point person for this application, and total grant funding requested (max award: $50,000). Indicate which eligible activities you are requesting funding for. Jurisdiction Information Complete the requested fields with all applicants' information. Submit a separate "applicant information page" for each applicant partner (county, city, non-profit). Indicate which entity is the lead for purposes of administering the grant. Unified Business Identifier (UBI) Number: For entities in Washington state, the 9-digit Unified Business Identifier (UBI) is assigned for doing business in Washington state. It is written as “_ _ _ -_ _ _- _ _ _.” Your accounting/finance officer should provide this number or you can search for it here: Washington State Department of Revenue. Statewide Vendor (SWV) Number: This is a nine digit number assigned by the state to your jurisdiction or organization in order for direct deposit/EFT payments. It is typically written as “SWV xxxxxxx- xx.” Your accounting/finance officer should provide this number. Contact us for more information. Authorized Official: Please provide the name and title of the official authorized to sign the grant agreement on behalf of the lead jurisdiction. Usually this is the Chair of the County Commission or County Council (for a county) or the Mayor or City Manager (for a city). However, it may be a designated administrative officer, such as the department director, depending on your jurisdiction’s policies and governance structure. Please provide the name and title as it should appear under the grant agreement signature line. Additional Grant Information Homeless Coalition Partner: Please identify the homeless coalition partner to be involved in your planning grant work and their contact information. This may be a local county human services or housing agency, Continuum of Care (CoC) provider, or other lead non-profit coordinating homeless services and planning in the county/city. Indicate when and how you notified them that you would be applying for this grant. It is encouraged (but not required) that a letter or email from the organization be provided showing their support of this grant work. Direct Funding or Technical Assistance: Commerce has the opportunity to provide grant support directly through funding or by contracting with a consultant who would be reimbursed directly from Commerce to provide support for eligible activities. Please indicate your preference for receiving direct support. Note that the February 6, 2024 E - 83 8 COORDINATING LOW-INCOME HOUSING PLANNING (CLIHP) GRANT INSTRUCTIONS - JAN 2024 ability of Commerce to provide direct technical assistance via a consultant would depend on the number of interested jurisdictions, timeline for contracting, and availability of consultants. Scope of Work and Project Schedule The application shall include a scope of work (SOW) with clear deliverables and a project schedule. This is a performance-based contract, therefore counties or cities will be paid upon satisfactory completion of deliverables rather than hours spent working on the project. Please note this is different than how some consultants currently contract with cities or counties. The SOW should be itemized into grant objectives, steps and deliverables as explained below. Unless otherwise noted, each of the parts below should have a start and end date. If only a month and year are given, we will assume that the estimated start date is the first day of the first month and the estimated end date is the last day of the last month.  “Grant Objectives” refer to the components of the project (i.e., eligible activities). They are provided as an organizing element within the scope of work, as shown below.  “Steps” are the work activities that this particular portion of the project entails. Steps need an estimated end date. Start dates are optional.  “Deliverables” are the final products that the grant and/or portion of the grant will generate. The applicant will need to deliver these products by the dates indicated in the “End Date” column. Start dates are not needed for deliverables, as the start date is the start of the first step leading to the deliverable. An example scope of work is included below, please note the example is for illustrative purposes only. When developing your SOW, please be aware that:  The SOW in the grant application will be used to develop a contract agreement if the grant is awarded.  You are likely to receive more funds if half of the deliverables are completed by June 30, 2024, and the other half are completed between July 1, 2024 and June 15, 2025.  Applicants are not limited to the number of lines represented on the grant application form. Add additional lines as needed.  If a grant objective is currently in progress at the time you are applying for this funding, clearly document progress to date and detail the tasks that will be carried out using grant funds. Grant funds may be used for any tasks occurring after July 1, 2023.  The final due date for any deliverable must be no later than June 15, 2025. Example Scope of Work NOTE: The Example Scope of Work below is provided as a guide and should be tailored to each individual jurisdiction's plans. Grant Objective: Coordinating HUD consolidated plan and 5-year homelessness plan with Growth Management Act (GMA) comprehensive plan so they have consistent policies and data Action/Steps/ Deliverables Description Start Date End Date Step 1.1 Identify overlapping pieces of comprehensive plan, consolidated plan, and 5-year homelessness plans to coordinate and align. March 2024 May 2024 February 6, 2024 E - 84 9 COORDINATING LOW-INCOME HOUSING PLANNING (CLIHP) GRANT INSTRUCTIONS - JAN 2024 Step 1.2 Identify parties to connect with on the grant work (groups or organizations to provide data or who participate in the system), their contact information and their role in the work. Refine timeline for activities, coordinate meeting dates and objectives, identify sources of information, and contract with contractors as needed. March 2024 April 2024 Deliverable 1 Project plan for grant funds May 15, 2024 Step 2.1 Coordination meetings April 2023 June 2024 Deliverable 2 Meeting agendas, attendee lists, and notes from coordination meetings to date, as well as schedule for future meetings June 15, 2025 Step 3.1 Develop coordinated strategic policies for comprehensive plan, consolidated plan and 5-year homelessness plan July 2024 November 2024 Step 3.2 Identify baseline existing conditions data to include in plans July 2024 November 2024 Step 3.3 Identify future priorities to include in plans November 2024 March 2025 Deliverable 3 Draft coordinated data and policy pieces for comprehensive plans, consolidated plan, and 5-year homelessness plan March 15, 2025 Grant Objective: Develop coordinated countywide planning policies and allocations of projected housing needs for comprehensive plans to be used as a foundation for the comprehensive plan, consolidated plan, and 5-year homelessness plan Step 4.1 Gather land capacity information for each jurisdiction March 2024 March 2024 Step 4.2 Research allocation methodologies from other jurisdictions March 2024 March 2024 Step 4.3 Discuss and revise countywide planning policies March 2024 April 2024 Step 4.4 Discuss and decide on countywide housing needs allocation April 2024 June 2024 Deliverable 4 Agreement on countywide planning policies and housing needs allocation (formal adoption to follow with annual update, data to be included in consolidated plan and 5-year homelessness plan) June 15, 2024 Grant Objective: Adopt development regulations to allow supportive housing types in more areas of each jurisdiction to enable the future development of housing to meet the lowest income housing needs Step 5.1 Research Commerce's guidance on regulating supportive housing types July 2024 August 2024 Step 5.2 Draft regulations on supportive housing types September 2024 November 2024 Step 5.3 Public hearing sessions on supportive housing regulations December 2024 February 2025 Deliverable 5 Adopted regulations to allow supportive housing consistent with RCW 35A.21.430, RCW 35.21.683, and RCW 36.70A.070(2)(c) April 30, 2025 February 6, 2024 E - 85 10 COORDINATING LOW-INCOME HOUSING PLANNING (CLIHP) GRANT INSTRUCTIONS - JAN 2024 Scope of Work Narrative: For each grant objective, please explain why you selected the deliverables in your scope of work and your readiness to proceed with this work. Budget and Financial Information In the budget table, provide detailed information about the project’s cost by assigning a cost to each deliverable in the scope of work. Commerce recommends the budget for each deliverable be based on the level of effort and expenses estimated by all parties participating in the work. If a grant is awarded, budget amounts can be adjusted before the final contract agreement is executed to align with consultant expenses (if applicable) or updated information. Sample Budget to Match SOW Above NOTE: The example budget below is provided for general format assistance only. Deliverables Deliverable Due Date Commerce Funds SFY 2024 Commerce Funds SFY 2025 Deliverable 1: Project plan, including outline of materials and policies requiring coordination for comprehensive plan, consolidated plan, and 5- year homelessness plan May 15, 2024 $10,000 Deliverable 2: Meeting agendas, attendee list, and notes from coordination meetings June 15, 2025 $ 2,500 Deliverable 3: Draft coordinated data and policy pieces for comprehensive plan, consolidated plan, and 5-year homelessness plan March 15, 2025 $12,500 Deliverable 4: Agreement on countywide planning policies and housing needs allocations June 15, 2024 $15,000 Deliverable 5: Adopted regulations to allow supportive housing consistent with RCW 35A.21.430, RCW 35.21.683, and RCW 36.70A.070(2)(c) April 30, 2025 $10,000 Total: $25,000 $25,000 Letter of Commitment Authorizing Official Letter A letter of commitment from the Chair of the county commission or county council, the mayor, city manager, or other authorized official should accompany the completed application form. The letter should include the following language or similar language as modified to your specific grant proposal: February 6, 2024 E - 86 11 COORDINATING LOW-INCOME HOUSING PLANNING (CLIHP) GRANT INSTRUCTIONS - JAN 2024 I, [NAME AND POSITION IN COUNTY OR CITY], authorize the [COUNTY/CITY] to propose the attached scope of work and budget request for grant funding to coordinate local low-income housing planning efforts. We recognize this grant requires coordination between counties and cities and we have engaged and submit this application with [NAME OF COUNTY OR CITY PARTNER]. We have also engaged and notified our emergency housing planning lead, [NAME AND TITLE OF PERSON AT LOCAL HOMELESSNESS ORGANIZATION OR AGENCY], of our intention to work with them on these grant activities. We propose to use the grant funds to [REQUESTED ELIGIBE ACTION]. We commit to completing this work by June 15, 2025 and have the available resources and staff to support his work if we are awarded the grant funds. Our proposed timeline for this work is included in the attached scope of work. [PROVIDE ANY OTHER INFORMATION ON READINESS.] [IF A FULLY PLANNING COUNTY…] We also understand that the GMA requires us to adopt policies and regulations to plan for and accommodate all housing needs. These policies and regulations, informed by this grant work, will be considered and adopted as part of our scheduled periodic review update to our comprehensive plan deadline. Application Format and Submittal Requirements The application form should be submitted in Microsoft Word so that it can easily be turned into a contract agreement if selected. Any additional application materials (letters of commitment, cover letter, etc.) should be 15 pages or less. The letter of commitment should be scanned and attached, or have a scanned signature of the elected or appointed individual within the organization authorized to sign this letter. The letter of commitment may be submitted after the application deadline, but must be received before the grant award. Please include a note in your application email when the letter of commitment will be submitted if not included initially. For more information, please contact: Laura Hodgson, Housing Planning and Data Manager, laura.hodgson@commerce.wa.gov Definitions "5-year homelessness plans" are state-required data-driven plans that aim to reduce homelessness. "Comprehensive Plans" are the policy tool that local governments use to plan for the next twenty years of growth, and are defined as "a generalized coordinated land use policy statement of the governing body of a county or city" that is adopted pursuant to RCW Chapter 36. (RCW 36.70A.030(8)). "Consolidated Plans" are HUD-required plans to help local jurisdictions assess their affordable housing and community development needs and to make data-driven investment decisions. "Emergency housing" means temporary indoor accommodations for individuals or families who are homeless or at imminent risk of becoming homeless that is intended to address the basic health, food, clothing, and personal hygiene needs of individuals or families. Emergency housing may or may not require occupants to enter into a lease or an occupancy agreement. (RCW 36.70A.030(14)) "Emergency shelters" means a facility that provides a temporary shelter for individuals or families who are currently homeless. Emergency shelter may not require occupants to enter into a lease or an occupancy February 6, 2024 E - 87 12 COORDINATING LOW-INCOME HOUSING PLANNING (CLIHP) GRANT INSTRUCTIONS - JAN 2024 agreement. Emergency shelter facilities may include day and warming centers that do not provide overnight accommodations. (RCW 36.70A.030(15)) "Permanent supportive housing" means subsidized, leased housing with no limit on length of stay that prioritizes people who need comprehensive support services to retain tenancy and utilizes admissions practices designed to use lower barriers to entry than would be typical for other subsidized or unsubsidized rental housing, especially related to rental history, criminal history, and personal behaviors. Permanent supportive housing is paired with on-site or off-site voluntary services designed to support a person living with a complex and disabling behavioral health or physical health condition who was experiencing homelessness or was at imminent risk of homelessness prior to moving into housing to retain their housing and be a successful tenant in a housing arrangement, improve the resident's health status, and connect the resident of the housing with community-based health care, treatment, or employment services. Permanent supportive housing is subject to all of the rights and responsibilities defined in chapter 59.18 RCW. (RCW 36.70A.030(31)) "Supportive housing types" means emergency housing, emergency shelters, permanent supportive housing and transitional housing. "Transitional housing" means a project that provides housing and supportive services to homeless persons or families for up to two years and that has as its purpose facilitating the movement of homeless persons and families into independent living. (RCW 84.36.043(3)(c)) Other Helpful Resources Commerce has a variety of materials available. Growth Management / Comprehensive Plan Resources  Resources on the comprehensive planning process, including a video on comprehensive planning basics  Information on the updates required for housing planning, including a video on:  How much housing each jurisdiction should plan for across all income brackets (Vimeo starting at 10:33)  How local jurisdictions can work together to decide where growth should go within a county (Vimeo starting at 18:29)  Communications videos and presentations on housing topics (bottom of page):  Why we need more housing (video, presentation)  Housing Washingtonians with a variety of housing types (video, presentation)  Planning for the homeless and lowest income bracket (video, presentation)  Supportive Housing Types Review Checklist - helps local governments review and prepare development codes that regulate the supportive housing types listed in HB 1220 (laws of 2021).  Supportive Housing Types Presentation (PPT) and Recording (Vimeo starting at 1:07:30) - provides an overview of the new supporting housing requirements adopted by HB 1220 (2021), more information about these supportive housing types, what local governments have done in response, and considerations and supports for jurisdictions undertaking this work.  COMING SOON (June 2024): A model ordinance for supportive housing types, best practice guide for local governments as they plan for these housing needs, and communications toolkit. February 6, 2024 E - 88 13 COORDINATING LOW-INCOME HOUSING PLANNING (CLIHP) GRANT INSTRUCTIONS - JAN 2024 Consolidated Plan and Homelessness Planning Resources  Information on what a Consolidated Plan is (U.S. Housing and Urban Development)  Commerce's Consolidated Plan information (see "Consolidated Plan" section)  Commerce's State Strategic Plan and Annual Report to the legislature on Washington state’s efforts to address homelessness  Washington counties 5-year homeless plans Questions and Answers Answers to potential questions about the CLIHP Grant are below. 1. If a city or county previously received funding for comprehensive plan periodic update work or other homeless planning assistance in 2023, does that disqualify them or lower their competitive chances of getting a CLIHP grant during the 2023-2025 the biennium? No, so long as the grant funds already used do not cover the same activities proposed under this CLIHP grant. 2. Can the non-profit be the lead applicant on the application? No. The non-profit may lead the grant work if the local government does not have capacity to do so, but grant funds can only be distributed to the local government. The local government may then reimburse a non-profit for time spent on this grant. 3. What if we have trouble identifying deliverables to be split across the biennium (deliverables through June 2024 and deliverables July 2024-June 2025)? Commerce recognizes that the requirement to split grant funds between fiscal years may be difficult. Please do your best to split tasks and funds across the biennium in the application and Commerce can work with the applicant (if awarded) to revise the schedule and activities as needed before the contract is signed. Although we will make all efforts to support local needs and timelines, we are unable to waive this requirement, so all desired activities and timelines may not be able to be accommodated. 4. How do we identify our local homeless coalition partner in our county? If your county does not have a local government agency or contact that writes their HUD Consolidated Plan or develops the countywide 5-year homelessness plan, we encourage you to contact your local Community Action Council or Commerce's Homelessness Assistance Unit Managing Director Kathy Kinard (Kathy.Kinard@commerce.wa.gov). 5. Can grant funds be used to incorporate feedback from those with lived experience? Grant funding may be used to support the integration of lived experience perspectives into these policy conversations and data collection and/or verification, so long as the overall eligible grant activities and deliverables are completed. February 6, 2024 E - 89 14 COORDINATING LOW-INCOME HOUSING PLANNING (CLIHP) GRANT INSTRUCTIONS - JAN 2024 6. What can grant funding be spent on? Generally, grant funds are eligible to be spent on consultants (including non-profits) and/or local government staff time. All subcontracting must follow the provisions of Commerce's standards inter- agency contract (available upon request). Funds may also be used to reimburse participants for time spent at meetings and materials to support meetings, provided the grantee follows all state and federal laws including retaining records for the minimum time required under state law. 7. What documentation of expenses or records are needed when invoicing for deliverables? When deliverables are complete and invoices are submitted to Commerce, we require a completed Commerce A-19 invoice form and subcontractor data. The Commerce A-19 form requires county or city contact information, authorized official signature, contract number, period work was performed, and indication of what deliverables were completed (timesheets not needed). The subcontractor data will include a report, in a form and format to be provided by Commerce and at intervals as agreed by the parties, regarding work under this Contract performed by subcontractors and the portion of Contract funds expended for work performed by subcontractors, including but not necessarily limited to minority-owned, woman-owned, and veteran-owned business subcontractors. “Subcontractors” shall mean subcontractors of any tier. Subcontractor invoices are not needed. 8. Can the grant be used to pursue strategies and programs that might remove barriers to extremely and very low-income housing? Yes, but these need to be defined in the form of contracted deliverables and can only be contracted for if one of the other required eligible activities is also completed. The use of funds for these activities must clearly benefit both county and city governments (i.e., both entities would need to develop policies or regulations as a result of this work) and other Commerce funding could not be used for this specific activity. If these minimum guidelines were met, grant funds could be used to support policy and/or code amendments improving permit efficiencies, changes to fees, and implementing other programs that will facilitate bringing low-income housing to the market sooner or at less cost than might otherwise be the case. A jurisdiction might, for instance, consider reviewing and, where appropriate, amending:  Impact fee and other fee structures  Affordable housing incentives  Permit procedures, including creating or revising permit applications and informational materials for supportive housing types  Infrastructure investment strategies February 6, 2024 E - 90 Date: February 6, 2024 To: City Council From: Mike Healy, Director of Public Works & Utilities Subject: Light Operations Temporary Building Lease Extension Background / Analysis: In March 2018, the City entered into a lease Agreement with Stephen H. Kennedy and Amy L. Kennedy to temporarily lease a building to house the Light Operations facilities and crew. The building leased by the City was previously the Atlas Trucking facility. On December 2, 2021, an Assignment of Landlord’s Interest was assigned from the Kennedy’s to ALK Properties, LLC. This lease expires at the end of March 2024. A 12-month extension of the lease is proposed to allow time for construction of the new facility without disruption to the current operations of the Electric Utility. The permanent Light Operations facility is identified in the approved 2024-2029 Capital Facilities Plan, Project CL0414. The extension of the lease will allow Light Operations to maintain services to residents and customers in the City of Port Angeles without interruption and without increasing overhead costs while work continues to progress on the permanent Light Operations facility. Funding Overview: Funds are available in the 2024 Electric Operations-Electric Utility Fund- Operating Rentals/Leases budget account (401-7180-533-4530) in the amount of $97,500 for the monthly rental cost and all real estate and personal property taxes and assessments for the location. Attachments: 1. Letter of Extension from ALK Properties, LLC 2. Original Lease Agreement Summary: In March 2018, the City entered into a lease Agreement to temporarily lease the building housing the Light Operations facility and crew which was subsequently amended and extended in January 2020 and again in February 2022. This lease expires at the end of March 2024. The proposed 12-month extension will begin April 1, 2024 and will end March 31, 2025; all other terms and provisions of the original lease will remain in effect. Funding: Funds are available in the 2024 Electric Operations-Electric Utility Fund-Operating Rentals/Leases budget account (401-7180-533-4530) in the amount of $97,500 for the monthly rental cost and all real estate and personal property taxes and assessments for the location. Recommendation: Approve a 12-month lease extension with ALK Properties, LLC, for a total amount of $90,000; and authorize the City Manager to sign and execute a lease extension and make minor modifications to the lease if necessary. February 6, 2024 E - 91 Steve Kennedy All( Properties, LLC 5117 S Mountain Terrace Way Port Angeles, WA 98362 Tim Amiot City of Port Angeles 1734 W. Highway 101 Port Angeles, WA 98363 January 19, 2024 Dear Tim: The current contract for rental of the Atlas Trucking Property at 1734 W Highway 101 concludes on March 31, 2024. Per our discussions in early December regarding the current contract coming due and about possible on the new building construction delays, ALK Properties LLC is willing to extend the lease with the City for the period of 12-months. We will continue leasing at the current monthly rent of $7,500/mo. The extension will be in effect beginning April 1, 2024, and concluding March 31, 2025. AIl other terms and provisions of your original lease agreement will remain in effect. On your acceptance we will provide a lease extension stating the new rent and lease period. Please let me know if you have any questions or concerns. I can be reached at 360-461-4922 or at skenn537@gmail.com. Thank you. Sincerely, / Steve Kennedy ALK Properties, LLC February 6, 2024 E - 92 City of Port Angeles Record#001364 REAL ESTATE L,f,,ASE This Lease Agreement ("Lease") by and between Stephen 11 Kennedy and Amy L. Kennedy, husband and wife, ("Landlord") and City of Port Angeles ("Tenant"), The parties agree as follows: 1.PREMISES. Landlord, in consideration of the lease payments provided in this Lease, leases to Tenant improved real property at 1734 West US Highway 101, Port Angeles, WA 98363 (TPN 063007- 440275, 063008-330050)('*Premises"). 2.LEGAL DESCRIPTION. Parcel I A of Boundary Line Adjustment Survey of portion of the Southeast Quarter of the Southeast Quarter of Section 7 and the Southwest Quarter of the Southwest Quarter of Section 8, Township 30 North, Range 6 West, W.M., Clallain County, Washington, as recorded on June 2, 1997, in Volume 37 of Surveys, Page 57, Linder Auditor's File No. 755610. 3.TERM. The lease term will begin on April 1, 2018 and will continue until March 31, 2020. 4.OPTIONS TO EXTEND. Tenant shall have the option to extend the term of this lease for two one-year periods on the same terms and conditions as the Lease. Tenant may extend the lease term by giving written notice of the option to extend to Landlord at least sixty(60) days before the expiration of the current lease term. 5.LEASE PAYMENTS. Tenant shall pay to Landlord monthly installments of seven thousand dollars (S7,000.00), payable in advance on the first.day of each month. 6.USE. Tenant may use the Premises as a truck and meter shop, offices, storage, parking, and other activities incidental to Tenant's electrical utility operations that are consistent with zoning. Tenant shall, at Tenant's sole cost and expense, promptly comply with all governmental rules, orders, regulations, or requirements including, without limitation, all applicable laws regarding air and water pollution and hazardous or toxic waste or substances, relating to the use and occupancy of the Premises now in force or that may hereafler be in force. 7.POSSESSION. Tenant shall be entitled to possession on the first day of tile term of this Lease, and shall yield possession to Landlord on the last day of the term of this Lease, unless otherwise agreed by both parties, in Avriting. At the expiration of the term, Tenant shall remove its goods and effects and peaceably yield up the Premises to Landlord in as good a condition as when delivered to Tenant, ordinary wear and tear excepted. LIABILITY AND PROPERTY INSURANCE. Tenantt is a member of a self- insurance risk pool. Tenant will complete all actions necessary to ensure coverage of the Premises on an equal basis to Tenant's own properties. Tenant's membership Nvill cover all of Tenant's personal property, employees, and authorized visitors present oil the Premises. Tenant*s liability limits are LIP to $25 million per occurrence subject to aggregates and sublimity. I-February 6, 2024 E - 93 Tenant's property coverage limits are $300 million per occurrence subject to aggregates and sublimits. 9. MAINTENANCE. Premises have been inspected and are accepted by Tenant in their present condition. Tenant shall, at its own expense and at all times, keep the Premises neat, clean and in a sanitary condition, and keep and use the Premises in accordance with applicable laws, ordinances, rules,regulations, and requirements of governmental authorities. Tenant shall permit no waste, damage or injury to the Premises and shall remove ice and snow from sidewalks on the Premises. Tenant shall make such repairs as necessary to maintain the Premises and all personal property on the Premises in as good condition as at the time of Tenant's taking possession. Tenant shall be responsible for the maintenance and upkeep of the Premises in a safe condition and presentable manner. Tenant shall be responsible for securing, at Tenant's expense, any permit required for repair, maintenance or construction on the Premises. 10. UTILITIES AND SERVICES. Tenant shall be responsible for all the utilities and services in connection with the Premises. 11. IMPROVEMENTS. Tenant will make the following improvements to the Premises: 1. Install needed fencing; 2. Cover or fill the grease pit; 3. Enclose office breezeway, build ramps, install a heating unit, and install a sink in the office building; 4. Replace all locks and keys; 5. Add yard lighting; 6. Remove or build shelving; 7. Upgrade the lighting and heat in the tire shop; and 8. Install network infrastructure. Tenant will provide Landlord with five business days' written notice prior to making any other improvements or alterations. If Landlord does not reasonably object to the improvement or alteration during the five business days, Landlord has waived any objection. At the expiration of the ten-n, Tenant shall provide Landlord with keys to any locks Tenant replaced during Tenant's possession. At the end of the expiration of the term, Tenant will uncover and empty the grease pit of any cover or fill installed by the Tenant. 12. TAXES. Tenant shall pay all real estate and personal property taxes and assessments for the Premises that accrue after April 1, 2018 and before the expiration of this Lease. Tenant shall not be responsible for any tax or assessments that accrue prior to April 1, 2018. 13. DESTRUCTION OR CONDEMNATION OF PREMISES. If the Premises are partially destroyed by fire or other casualty to an extent that prevents the conducting of Tenant's use of the Premises in a normal manner, and if the damage is reasonably repairable within 90 days after the occurrence of the destruction, and if the cost of repair is less than$60,000, Tenant shall repair the Premises and a just portion of the lease payments shall abate during the period of the repair according to the extent to which the Premises have been rendered unteriantable. However, if the damage is not repairable within 90 days, or if the cost of repair is $60,000.00 or more, or if Tenant is prevented from repairing the damage by forces beyond Tenant's control, or if the Premises are condemned, this Lease shall terminate upon 20 days written notice of such event or condition by either party, and any unearned rent paid in advance by Tenant shall be apportioned and refunded to it. Tenant shall give Landlord immediate notice of any damage to the Premises. 2-February 6, 2024 E - 94 14, DEFAULTS. Tenant shall be in default of this Lease if Tenant fails to fulfill any lease obligation or term by which Tenant is bound. Subject to any governing provisions of law to the contrary, if Tenant fails to cure any financial obligation within five days (or any other obligation within ten days) after written notice of such default is provided by Landlord to Tenant, Landlord may take possession of the Premises without further notice (to the extent permitted by law), and without prejudicing Landlord's rights to damages. Tenant shall pay all costs, darnages, and expenses (including reasonable attorney fees and expenses) suffered by Landlord by reason of Tenant's default. All sums of money or charges required to be paid by Tenant under this I-ease shall be additional rent, whether or not such sums or charges are designated as "additional rent". The rights provided by this paragraph are cumulative in nature and are in addition to any other rights afforded by law, 15. LATE PAYMENT. For any payment that is not paid within five(5) days after its due date, Tenant shall pay a late fee of$50.00. 16. CUMULATIVE RIGHTS. The rights of the parties under this Lease are cumulative, and shall nott be construed as exclusive unless otherwise required by law. 17. NON-SUFFICIENT FUNDS. Tenant shall be charged $25.00 for each check that is returned to Landlord for lack of sufficient funds. 18. ACCESS BY LANDLORD TO PREMISES. Subject to Tenant's consent(which shall not be unreasonably withheld), Landlord shall have the right to enter the Premises to make inspections, provide necessary services (including maintenance of two (2) air compressors and coordinating re-certification of them as necessary), or show the Premises to prospective buyers, mortgagees, tenants or workers. Landlord is in the process of"removing from the Premises an above ground 12,000 gallon fuel tank and related pump, a steam cleaner and related equipment, and grease and hibe tanks. Tenant acknowledges that one or more of those items may not be removed as of the beginning of the lease term and agrees that Landlord shall have the right to access the Premises to complete the removal process, provided that Landlord gives Tenant twenty-four(24)hours' advance notice. However, Landlord does not assume any liability for the care or supervision of the Premises. In the case of an emergency, Landlord may enter the Premises without Tenant's consent. During the last three months of this Lease, or any extension of this Lease, Landlord shall be allowed to display the usual signs and show the Premises to prospective tenants or purchasers, provided that Landlord shall give'"Fenant twenty-four(24) 110t.rrs' notice prior to showing the Premises. 19. INDEMNITY REGOARDING USE OF PREMISES. To the extent permitted by law, Tenant agrees to indemnify, hold harmless, and defend Landlord from and against any and all losses, claims, liabilities, and expenses, including reasonable attorney fees, if any, which Landlord may suffer or incur in connection with Tenant's possession, use or misuse of the Premises, except Landlord's act or negligence, To the extent pennitted by law, Landlord agrees to indemnify, hold hannIess, and defend Tenant from and against any and all losses, claims, liabilities, and expenses, including reasonable 3-February 6, 2024 E - 95 attorney fees, if any, which Tenant may suffer or incur in connection with Landlord's act or negligence. 20. HAZARDOUS MATERIAL. Tenant shall not cause or permit any Hazardous Material to be brought upon, kept, or used in or about, or disposed of on the Premises by Tenant, its agents, employees, contractors or invitees, except in strict compliance with all applicable federal, state and local laws, regulations, codes and ordinances. If Tenant breaches the obligations stated in the preceding sentence, then Tenant shall indemnify, defend and hold Landlord harmless from any and all claims,judgments, damages, penalties, fines, costs, liabilities or losses including, without limitation, diminution in the value of the Premises, damages for the loss or restriction on use of rentable or usable space or of any amenity of the Premises, or elsewhere, damages arising from any adverse impact on marketing of space at the Premises, and sums paid in settlement of claims, attorneys' fees, consultant fees and expert fees incurred or suffered by Landlord either during or after the lease term. This indemnification by Tenant includes, without limitation, costs incurred in connection with any investigation ol'site conditions or any clean-up, remedial, removal or restoration work, if required by any federal, state or local governmental agency or political subdivision, because of Hazardous Material present in the Premises, or in soil or ground water on or Linder the Premises. Tenant shall immediately notify Landlord of any inquiry, investigation or notice that Tenant may receive from any third party regarding the actual or suspected presence of Hazardous Material on the Premises. Without limiting the foregoing, if the presence of any Hazardous Material brought upon, kept or used in or about the Premises by Tenant, its agents, employees, contractors or invitees, results in any unlawful release of Hazardous Material on the Preirtises or any other property, Tenant shall promptly take all actions, at its sole expense, as are necessary to return the Premises or any other property, to the condition existing prior to the release of any such Hazardous Material, provided that Landlord's written approval of such actions shall first be obtained, which approval may be withheld at Landlord's sole discretion. As used herein, the term "Hazardous Material"means any hazardous, dangerous, toxic or harniftil substance, material or waste, which is or becomes regulated by any local governmental authority, the State of Washington or the United States Government due to its potential Bann to the health, safety or welfare of hurnans or the environment, 21. COMPLIANCE WITH REGULATIONS. Tenant shall promptly comply with all laws, ordinances, requirements and regulations of the federal, state, county, municipal and other authorities, and the fire insurance underwriters, including the Washington Department of Ecology related to storinwater. However, Tenant shall not by this provision be required to make alterations to the exterior of any building or alterations of a structural nature. 22. ASS IGNABI LITY/SUBLETTING. Tenant may not assign or sublease any interest in the Premises, nor assign, mortgage or pledge this Lease, without the prior written consent of Landlord, which shall not be unreasonably withheld. 21 NOTICE. Notices under this Lease shall not be deemed valid unless given or served in writing and forwarded by mail postage prepaid, addressed as follows: 4-February 6, 2024 E - 96 LANDLORD: Stephen H. Kennedy and Amy t-, Kennedy 5117 S. Mountain Terrace Way Port Angeles, WA 98362 TENANT: Director of Public Works and Utilities City of Port Angeles 325 E. Fourth St. Port Angeles, WA 98362 Such addresses may be changed from time to time by either party by providing notice as set for the above. Notices mailed in accordance with the above provision shall be deemed received on the third day after posting. 24. GOVERNING LAW. This Lease shall be construed in accordance with the laws of the State of Washington. In the event any action is brought to enforce any of the provisions of this Lease, the parties agree to be Subject to exclusive in personarn jurisdiction in the Clallarn County Superior Court for the State of Washington. 25. ENTIRE AGREEMENT/AMENDMENT. This Lease contains the entire agreement of the parties and there are no other promises, conditions, understandings or other agreements, whether oral or written, relating to the subject matter of this Lease. This Lease may be modified or amended in writing, if the writing is signed and acknowledged by both pal-ties. 26. NATURE OF RELATIONSHIP. The relationship between Tenant and Landlord shall be solely that of independent contracting parties. Nothing contained in this Lease shall be deemed or construed to create a partnership, tenancy-in-common, joint tenancy,joint venture or co-ownership between Tenant and Landlord. Tenant shall not in any way be responsible or liable for the debts, losses, obligations or duties of Landlord with respect to the Premises that are not undertaken by Tenant as described in this Lease. No term or provision of this Lease is intended to be, or shall be, for the benefit of any person, firm, organization or corporation not a party hereto, and no such other person, firm, organization or corporation shall have any right or cause of action hereunder, 27. HOLDING OVER. IfTenant does not vacate the Premises at the time required, Landlord shall have the option to treat Tenant as a tenant from month-to-month, subject to all the provisions of this Lease except for the lease payment provisions. Lease payments during any Such holding over shall be at a monthly rate of one hundred fifty percent (150%) of the rate charged munediately prior to the holding over. F"ailure of Tenant to remove fixtures, furniture, furnishings, or trade fixtures which Tenant is required to rernove under this Lease shall constitute a failure to vacate. If a month-to-month tenancy results from a holdover by Tenant, the tenancy shall be terminable at the end of any monthly rental period upon written notice from, Landlord given not less than twenty 5-February 6, 2024 E - 97 20) days prior to the termination date specified in the notice. Tenant waives any notice which would otherwise be provided by law with respect to a month-to-month tenancy. 2& WAIVER. Time is and shall be of the essence of this Lease and of each and every part hereof The failure of c-ither party to enforce any provisions of this Lease shall not be construed as a waiver of that party's right to subsequently enforce and compel strict compliance with every provision,of this Lease. 29. BINDING EFFECT. The provisions of this Lease shall be binding upon and inure to the benefit of both parties and their respective legal representatives, successors and assigns. LANDLORD: i-4 Date: STEPhEN ft. KENNEDV Date: AM YL."NNEDV TENANT: City of Port Angeles Date: Dan McKeen, City Manager 6-February 6, 2024 E - 98 1,ANDLORD ACKNOW]LEDGMENT STATE OF WASH INGTON ) ss. COUNTY OF CLALLAM ) I certify that I know or have satisfactory evidence that STEPHEN H. KENNEDY and AMY L. KENNEDY, husband and wife, are the persons who appeared before me and said persons acknowledged that they signed this instrument and acknowledged it to be their free and voluntary act for the uses and purposes mentioned in the instrument. Dated: "%VJ' gRT IV r o Notary Publipil d f r the ,S t to ofWashington, residing at ar ZPrintednameofe('2..d 0 WAS Notary Public: 00 My appointment expires L —Ick-2. TENANT ACKNOWLEDGMENT STATE OF WASHINGTON ) ss. COUNTY OF CLALLAM ) I certify that I know or have satisfactory evidence that lI rk-,V()-DiA is the person who appeared before me and said person acknowledged that he signed this instrument, on oath stated that he was authorized tri execute the instrument and acknowledged it as the of the CITY OF PORT ANGELES, a Washington municipal corporation, to b(,tihe free and voluntary act and deed of said party for the uses and purposes mentioned in the instrument. Dated: Z4 Notary P blic OZZ Seal or Stam p] Printed Narne] VAMyappointmentexpires,I 'f`4 7-February 6, 2024 E - 99 Date: February 6, 2024 To: City Council From: Mike Healy, Director of Public Works & Utilities Subject: Interlocal Agreement – Clallam County, Washington Background / Analysis: Chip sealing is a cost-effective pavement maintenance procedure; less expensive than asphalt resurfacing and extends the life of existing pavement. As in previous years, the City plans to perform chip sealing to help maintain street pavement integrity. This work is included in the approved 2024-2029 Transportation Improvement Plan. Prior experience has shown the location and small population size of Port Angeles creates a hurdle in acquiring competitive pricing for this specialized road preservation work. After completing a formal bidding solicitation process in 2023 for chip sealing work, the City was unable to award a contract as all bids far exceeded the available budget. City staff began exploring the drivers of these high cost and concluded outside of location and population size, two other factors were greatly increasing bid prices. The first being availability of the crushed rock required for chip sealing work and the second being the timing of chip seal work bidding and the changes in emulsion required to complete the work outside of ideal weather conditions. In response to these findings, City staff engaged Clallam County to explore opportunities to purchase crushed rock materials to have on hand for chip seal projects as well as utilizing the County road crews to complete chip sealing work. This year Clallam County will be advertising for a chip rock crushing contract that would allow the City to purchase chip seal rock at a greatly reduced cost in comparison with Contractor provided materials. The County has also agreed to stockpile and store this material for the City at no additional charge. Clallam County road crews typically perform chip sealing work in the County and this ILA provides the groundwork to potentially have County forces complete chip sealing on behalf of the City at greatly reduced cost. The City and County are currently part of a large multi-agency ILA, but this agreement has a maximum value of $50,000. To more fully utilize benefits of a City County partnership a new ILA is proposed which does not have a prescribed maximum value. Staff recommends the City enter into the attached Interlocal Agreement with Clallam County, Washington per RCW Chapter 39.34. Any exchange of services requires agreement between both parties in writing. This agreement will allow the City to take Summary: The purpose of this memo is to receive City Council approval to enter into an Interlocal Agreement (ILA) with Clallam County, Washington. RCW Chapter 39.34 permits local governments to work cooperatively to achieve efficiencies in providing services and facilities for local communities. The driver behind a new ILA with Clallam County is the opportunity to utilize material purchase, storage and installation of road chip seal work for the City, however these costs would exceed the annual $50,000.00 limit in the existing multi-agency ILA that is already in place. Funding: There are no direct funding impacts. Recommendation: Approve the attached ILA with Clallam County, Washington, and authorize the City Manager to sign the Agreement and make minor modifications to the Agreement, if necessary. February 6, 2024 E - 100 advantage of not only the 2024 Rock Crushing Contract but any future material purchasing contracts held by Clallam County. This agreement also will allow for the City and Clallam County to enter into contracts where equipment and/or labor forces could be utilized to complete roadway maintenance, and any other work allowed under RCW 39.34, particularly chip sealing work. Funding Overview: There are no direct funding impacts. February 6, 2024 E - 101 1 INTERLOCAL AGREEMENT BETWEEN CLALLAM COUNTY AND CITY OF PORT ANGELES ILA-2024-07 THIS AGREEMENT is made and entered into, by and between the City of Port Angeles, a non-charter code city and municipal corporation of the State of Washington, and Clallam County, WA, a public agency of the State of Washington, whose business address is 223 East 4th Street, Port Angeles, WA 98362. WHEREAS, the Interlocal Cooperation Act, as amended, and codified in chapter 39.34 of the Revised Code of Washington provides for interlocal cooperation between governmental agencies; and WHEREAS, chapter 39.34 provides for intergovernmental contracts to perform governmental activities WHEREAS, the parties desire to utilize each other's procurement agreements when it is in their mutual interest; and may from time to time need additional labor equipment, or materials or have labor equipment, and materials available in certain locations which could be used by either parties to this AGREEMENT. NOW, THEREFORE, the parties agree as follows: 1. PURPOSE. The purpose of this Agreement is to acknowledge and provide a process to implement the parties' mutual interest to jointly bid on the acquisition of goods and services and/or jointly dispose of property where such mutual effort can be planned in advance, to jointly acquire goods and services, and to purchase or acquire goods and services under contracts where a price is extended by either party's bidder to other governmental agencies; and to permit the parties to make the most efficient use of their resources by furnishing each other labor, equipment, and materials when available on a reimbursable basis for construction and maintenance activities. 2. ADMINISTRATION. No new or separate legal or administrative entity is created to administer the provisions of this Agreement. 3. RECORDING AND MAINTENANCE. A copy of this agreement shall be provided to: A. The Clallam County Purchasing Office at 223 East 4th Street, Port Angeles, WA 98362. 360-417-2382. Clallam County will record this agreement with the Clallam County Auditor-Recording February 6, 2024 E - 102 2 B. The City of Port Angeles – Public Works and Utilities at 321 E. 5th Street, Port Angeles, WA 98362. Phone No. 360-417-4541, Email: contracts@cityofpa.us. The City Clerk will record this agreement. 4. SCOPE. This Agreement shall allow the following activities: A. Purchase or acquisition of goods and services by each party acting as agent for either or both parties when agreed to in advance, in writing; and B. Purchase or acquisition of goods and services by each party where provision has been provided in contracts for other governmental agencies to avail themselves of goods and services offered under the contract and/or where either party’s bidder is willing to extend prices to other governmental agencies; and C. Entering into agreements between each party to provide labor, and or equipment and services when agreed upon on a reimbursable basis for construction and maintenance activities as requested. 5. DURATION AGREEMENT - TERMINATION. This Agreement shall remain in force until terminated by either party in writing. Either party may terminate this Agreement for any cause upon thirty (30) days advance written notice. Termination shall not alter the obligations of the parties regarding payment and/or disbursal of property in a joint purchase that was undertaken prior to termination. 6. RIGHT TO CONTRACT INDEPENDENTLY PRESERVED. Each party reserves the right to contract independently for the acquisition of goods or services or disposal of any property without notice to the other party and shall not bind or otherwise obligate the other party to participate in the activity. 7. COMPLIANCE WITH LEGAL REQUIREMENTS. Each party accepts responsibility for its own obligations to comply with federal, state or local laws and regulations including, in particular Bidding requirements applicable to its acquisition of goods and services or disposal of property; neither party is responsible for the legal obligations of the other party. 8. PAYMENT. The method of financing of payment shall be through budgeted funds or other available funds of the party for whose use the property is acquired or disposed. Neither party accepts any responsibility for the payment of the acquisition price of any goods or services intended for use by the other party. When entering into an agreement for labor and or equipment and services the party receiving the service shall reimburse the party providing the services for their actual direct and related indirect costs including any administrative overhead charges. Partial payments shall be made by the party receiving services upon request of the providing party to cover costs incurred. These payments are not to be more frequent than one (1) per month. 9. FILING. Executed copies of this Agreement shall be filed as required by Section 39.34.040 of the Revised Code of Washington or alternatively listed on the parties’ web February 6, 2024 E - 103 3 sites or other electronically retrievable public source, prior to this Agreement becoming effective. 10. INTERLOCAL COOPERATION DISCLOSURE. Each party may insert in its solicitations for goods and services a provision disclosing that other authorized govern- mental agencies may also wish to procure the goods being offered to the party and allowing the bidder the option of extending its bid to other agencies at the same bid price, terms and conditions. 11. NON-DELEGATION/NON-ASSIGNMENT. Neither party may delegate or assign the performance of any contractual obligation, to a third party, unless mutually agreed in writing by both parties to this Agreement. 12. DEFENSE, INDEMNITY AND HOLD-HARMLESS. The County shall defend, indemnify, and hold the City harmless from and against any liability for any/all injuries to person or property arising from the sole negligent act or omission of the County or its elected officials, department heads, agents, or employees in pe rformance of this Agreement. The City shall defend, indemnify, and hold the County harmless from an d against any liability for any/all injuries to person or property arising from the sole negligent act or omission of the City or its elected officials, department heads, agents, or employees in performance of this agreement. 13. SEVERABILITY. Any provision of this Agreement, which is prohibited or unen- forceable, shall be ineffective to the extent of such prohibition or unenforceability, without invalidating the remaining provisions or affecting the validity or enforcement of such provisions. 14. This Agreement is effective and binding as of the date for the last signature affixed below. CITY OF PORT ANGELES CLALLAM COUNTY, WASHINGTON By: _____________________________________ By: ______________________________________ Printed Name: ____________________________ Printed Name: _____________________________ Title: ____________________________________ Title: ____________________________________ Date: ____________________________________ Date: ____________________________________ APPROVED AS TO FORM: APPROVED AS TO FORM: February 6, 2024 E - 104 4 BY: ____________________________________ William Bloor City Attorney BY: ____________________________________ Mark Nichols Clallam County Prosecuting Attorney ATTEST: BY: ____________________________________ City Clerk ATTEST: BY: ____________________________________ Sr. Deputy Prosecuting Attorney February 6, 2024 E - 105 Summary: City staff held a placeholder on the February 6th Council Agenda for this matter due to the fact timely action would be taken by our Lodging Tax Advisory Committee (LTAC) the day after the Council packet was complete, but before the first City Council in February. Staff have updated the original memo to include the dollar amounts that were recommended during that meeting. Originally the fund funding request for the City Pier Observation Tower was in the amount of $688,000, however the amount was amended to $574,464. The ask for the Dream Playground remained the same, in the amount of $250,000. Staff requested the use of tax funds for these capital items in accordance with RCW 67.28.1816 that allows the use of lodging tax funds for capital infrastructure needs of City owned properties. The LTAC approved the use of funding, Funding: Funding in the amount of $824,464 is available for these requests in the excess and capital reserves of the Lodging Tax fund due to higher than anticipated tax collection in the 2022 and 2023 years. Recommendation: Approve and adopt the Lodging Tax Advisory Committee’s recommendation for use of excess and capital reserves in the lodging tax fund for the City Pier Observation Tower and Dream Playground re-build in the amount of $824,464. Date: February 6, 2024 To: City Council From: Sarina Carrizosa, Finance Director Mike Healy, Public Works and Utilities Director Corey Delikat, Parks and Recreation Director Subject: UPDATED MEMO: 2024 Lodging Tax Advisory Committee Capital Request Consideration Background / Analysis: LTAC held a meeting on Friday February 2, 2024. Staff held a place holder on the February 6th Council Agenda in case action was taken to approve and adopt their recommendation in order to keep these projects on schedule for community use beginning in Summer 2024. This updated memo serves to provide the new information relative to the Committee ’s action. City staff had requested the LTAC meet to consider funding two projects that have significant impacts to the Port Angeles community. The first project will fund needed repairs to the City Pier Observation Tower in the amount of $574,464 and the second project will fund the re-build of the Dream Playground in the amount of $250,000. These projects are recommended from excess capital and operating reserves in the City’s Lodging Tax fund. The LTAC met on February 2nd to discuss these requests and forwarded a favorable recommendation to City Council to utilize the full capital reserve of $126,878, including the amount earmarked for the capital reserve in 2024 in the amount of $43,700, as well as excess operating reserves to fund these projects. In an effort to ensure Council was well informed of this item staff included this item in the packet in advance of this meeting. Because the LTAC forwarded a favorable recommendation, staff are requesting Council take action February 6, 2024 I - 1 to approve this request on February 6th to keep these projects on schedule for a completion date early in the Summer of 2024. The memo detailing this request to the LTAC has been attached to this memo. This memo can also be found in the LTAC packet at this link: https://www.cityofpa.us/DocumentCenter/View/14108/LTAC-PACKET-02022024. Additionally, the updated funding table is included below: Estimated combined LTAX operating and capital reserve $1,556,817 Less City Pier Project funds ($574,464) Less Dream Playground funding ($250,000) Estimated ending available LTAX reserve balance $732,353* *$278,425 of the estimated fund balance would be held in reserves in compliance with the 25% fund balance threshold requirement. Funding: Funding in the amount of $824,464 is available for these requests in the excess and capital reserves of the Lodging Tax fund due to higher than anticipated tax collection in the 2022 and 2023 fiscal years. Any unused or reimbursed amounts for these projects will be returned the lodging tax fund. Attachment: LTAC Memo: Lodging Tax Fund Reserve Budget Recommendation – February 2, 2024 February 6, 2024 I - 2 Summary: The Lodging Tax Advisory Committee (LTAC) has a meeting scheduled for Friday February 2, 2024 to consider funding requests for the City Pier Observation Tower in the amount of $688,000 and the Dream Playground in the amount of $250,000. Staff is requesting the use of tax funds for these capital items in accordance with RCW 67.28.1816 that allows the use of lodging tax funds for capital infrastructure needs of City owned properties. Should the LTAC approve the use of this funding Staff will request Council consider the recommendation at the February 6th meeting to keep these projects on schedule for community use beginning in Summer 2024. This memo serves as information in advance of the meeting to ensure Council is well informed to take action on this item. Funding: Funding in the amount of $938,000 is available for these requests in the excess and capital reserves of the Lodging Tax fund due to higher than anticipated tax collection in the 2022 and 2023 years. Recommendation: Consider the Lodging Tax Advisory Committee’s recommendation for use of excess and capital reserves in the lodging tax fund for the City Pier Observation Tower and Dream Playground re-build. Date: February 6, 2024 To: City Council From: Sarina Carrizosa, Finance Director Mike Healy, Public Works and Utilities Director Corey Delikat, Parks and Recreation Director Subject: 2024 Lodging Tax Advisory Committee Capital Request Consideration Background / Analysis: City Staff has requested the Lodging Tax Advisory Committee (LTAC) meet to consider funding two projects that have significant impacts to the Port Angeles community. The first project will fund needed repairs to the City Pier Observation Tower in the amount of $688,000 and the second project will fund the re-build of the Dream Playground in the amount of $250,000. These projects are recommended from excess capital and operating reserves in the City’s Lodging Tax fund. The LTAC will meet on February 2nd to discuss these requests and forward a recommendation to City Council. In an effort to ensure Council is well informed of this item Staff has included this item in the packet in advance of this meeting. Should the LTAC forward a favorable recommendation Staff will be requesting Council take action to approve this request during the February 6th meeting to keep these projects on schedule for a completion date early in the Summer of 2024. The memo detailing this request to the LTAC has been attached to this memo. This memo can also be found in the LTAC packet at this link: https://www.cityofpa.us/DocumentCenter/View/14108/LTAC-PACKET-02022024. Funding: Funding in the amount of $938,000 is available for these requests in the excess and capital reserves of the Lodging Tax fund due to higher than anticipated tax collection in the 2022 and 2023 fiscal years. Any unused or reimbursed amounts for these projects will be returned the lodging tax fund. Attachment: LTAC Memo: Lodging Tax Fund Reserve Budget Recommendation – February 2, 2024 Memo on page I-1, UPDATED MEMO, supersedes this memoFebruary 6, 2024 I - 3 Date: February 2, 2024 To: Lodging Tax Advisory Committee From: Sarina Carrizosa, Finance Director Mike Healy, Public Works and Utilities Director Corey Delikat, Parks and Recreation Director Subject: Lodging Tax Fund Reserve Budget Recommendation Background / Analysis: The Dream Playground and the City Pier have recently been identified for significant and emergent repairs. Both facilities are City owned and provide services to the Port Angeles community. Additionally, each of the facilities have been featured in tourism promotion materials and are considered community focal points. As a result, Staff is recommending the use of lodging tax funds for these needed repairs and construction. A brief description of each of the projects is listed below with additional information attached to this memo. The Lodging Tax fund has continued to see an increase in total tax collection year over year including in the 2023 year which has surpassed budgetary estimates and to-date has reached record collection levels. Revenue and expenses for the 2023 year are still being processed, however, initial estimates show a surplus reserve of approximately $1.1M in the Lodging Tax (LTAX) fund. This estimation retains the required 25% fund balance estimated at $278,425. Additionally, there is a separate capital reserve balance of $126,878 that would also be eligible for use for the proposed projects at the direction of the Lodging Tax Committee. The available reserve and funding requests are summarized below: Estimated LTAX operating reserve $1,385,939 Less City Pier Project funds ($688,000) Less Dream Playground funding ($250,000) Estimated ending LTAX reserve balance $447,939* *$278,425 of the estimated fund balance would be held in reserves in compliance with the 25% fund balance threshold requirement. Funding for City Pier Observation Tower Repair Project – $688,000 The City Council issued a declaration of emergency on November 21, 2023 following findings from an inspection conducted by Sargent Engineers that concluded the observation tower on the City Pier is experiencing structural failures and poses a safety risk. The City of Port Angeles Department of Public Works & Utilities worked with Sargent Engineers, Inc. to prepare a technical memorandum detailing the necessary repairs to ensure safety. Contractor estimates were provided and are attached as Attachment B. Based on the provided quotes, the Department of Public Works & Utilities is requesting Port Angeles provide $688,000 in funding for completion of work for the City Pier Observation Tower Repair Project. In addition to the contractor estimates, the application submitted by the Department of Public Works & Utilities is included as Attachment A, the Structural Observation Report demonstrating the need for repairs is included as Attachment C, and the Structural Observation Technical Memorandum is included as Attachment D. LODGING TAX ADVISORY February 6, 2024 I - 4 Funding for Dream Playground Repair Project – $250,000 The Dream Playground at Erickson Playfield was constructed in September of 2022 and was mostly destroyed by fire on December 20, 2023. The Dream Playground Foundation has prepared a cost estimate for required repairs based on the cost of materials and the estimated value of donations received when the playground was originally built. The Dream Playground Foundation estimates the materials cost of rebuilding to be $531,000. The Foundation intends to utilize volunteer labor for the reconstruction of the damaged playground. Based on the estimated cost of repairing the playground, the Dream Playground Foundation is requesting Port Angeles provide $250,000 in funding for completion of work for the Dream Playground Repair Project. In addition, the City has submitted an insurance claim to help with the rebuild of this park, however, due to timing of planned reconstruction funds are needed as soon as possible to ensure the rebuild can occur on schedule. Should insurance funding be received for this project the LTAX funds will be returned. Staff Recommendation: Staff recommends the Lodging Tax Advisory Committee forward the recommended Lodging Tax Reserve Budget requests totaling $938,000 for the City Pier Observation Tower Repair Project and Dream Playground Repair to City Council for inclusion into the 2024 LTAX Fund Budget. Attachments: Attachment A: 2024 Port Angeles Lodging Tax Non-event Application - City Pier Observation Tower Attachment B: City Pier Observation Tower Contractor Quotes Attachment C: Sargent Engineers, Inc. Structural Observation Report Attachment D: Sargent Engineers, Inc. Structural Observation Technical Memorandum Attachment E: 2024 Port Angeles Lodging Tax Non-event Application - Dream Playground Foundation February 6, 2024 I - 5 Please review the LTAC Vision, Goals and Priorities for Lodging Tax Funding Programs to assist answering your application questionnaire. Click here for more general information about the Lodging Tax Program. If you have any questions regarding this application process or the grant opportunity itself, please contact Planning Supervisor Ben Braudrick at 360-406-0654, or email ced@cityofpa.us. All applications must be sent to ced@cityofpa.us by 5:00 PM, October 16, 2023. Funding Priorities – Non-events: •Lend support to a diverse range of sustainable tourism activities to encourage visitors to enjoy longer stays and return often. •Support the increase of tourism capacity, where capacity is defined as the broad number activities within the community a visitor can attend, visit, or take part in when staying overnight. •Assist the maintenance establishment tourism related capital facilities including: o Wayfinding and Interpretative Signage, o Public Restrooms o Transportation facilities, and o Passive recreational park facilities (benches, walkways, and lighting). •Support efforts to improve information on attractions and facilities. •Fund proposals that encourage and enhance tourism during the off-peak time as stated below. •Promote tourism that highlights Port Angeles assets – its natural beauty, geology, outdoor activities, anthropology, community events, lifelong learning opportunities, history, culture, and the arts. •Develop key community assets that function as destinations or venues for multipurpose events on a year-round basis. •Create partnerships and synergies with existing organizations to develop and promote attractions and events for visitors. •Develop innovative opportunities that improve the tourist/resident relationship •Improve effectiveness of coordinated transportation and trail linkages. •Support of organizations and projects that promote coordination and cooperation in tourism activities. Scoring Criteria for Non-Event Proposals (Capital Facilities/Projects) – 30 possible points: 1.There is evidence provided that this project will help increase opportunities for tourism sustainable activities. 2.There is evidence provided that the project will encourage visitors to enjoy longer stays and return. 3.The project plan is clear with a timeline for action defined and the proposal reflects enough detail to effectively determine potential for success. 4.The budget provided reflects a clear understanding of the costs associated with this project and there is evidence that this budget is based on market research, structured estimates, or estimates provided by contractors. 5.The project supports LTAC priorities to increase transportation, quality of city infrastructure, wayfinding, or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles. 6.The project will support our local economy through local contracts, retail purchases, or partnerships. Scoring Criteria for Non-Event Proposals (Operations & Marketing) – 25 possible points: 1.There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities. 2.There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits. 2024 Lodging Tax Fund Non-Event Application This application is for non-event related proposals only. Application and Funding Guidelines February 6, 2024 I - 6 3.The proposal provides clear evidence that this organization can successfully draw tourists. 4.This project supports LTAC priorities to improve transportation, quality of city infrastructure, or wayfinding or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles. 5.This project clearly reflects how the funds will be used to help sustain a tourism-related business. Scoring for Non-Event Proposal Criteria Each criterion will be evaluated on the following spectrum: •Strongly Agree – 5 pts •Agree – 4 pts. •Neutral – 3 pts. •Disagree – 2 pts. •Strongly Disagree – 1 pt. •Did not answer – 0 pts. Applicant Information Organization/Agency Name: City of Port Angeles Amount Requesting: A NOT-TO-EXCEED AMOUNT OF $688,000.00 with any unused funds returned to the Lodging Tax Fund. Federal Tax ID Number: Facility Name or Operation (if applicable): City Pier Observation Tower Contact Name and Title: Mike Healy, Director, Public Works & Utilities Mailing Address: 321 East 5th Street City: Port Angeles State: WA Zip:98362 Phone: 360-417-4801 Email Address: mhealy@cityofpa.us Check all service categories that apply to this application: ☐Operation of a Tourism Promotion/Destination Marketing Agency ☐Operation of a Tourism-Related Facility owned or operated by a non-profit organization ☐Operation and/or Capital Costs of a Tourism-Related Facility owned by a municipality Check which one of the following applies to your agency: ☐Non-Profit (Attach copy of current non-profit corporate registration with Washington Secretary of State) ☒Public Agency Complete Application Includes (check all that apply): ☐Application Questionnaire ☐Itemized budget for your non-event related operation or capital facility (income and expenses) ☐Description of, and a budget showing, how you intend to use the amount requested from the City of Port Angeles. ☐A copy of your agency’s current registration with the Washington Secretary of State. February 6, 2024 I - 7 ☐ (Optional) Brochures or other information about your facility or items showing recent tourism promotion efforts – Limited to 8 pages February 6, 2024 I - 8 Applicant Questionnaire General Questions 1.Briefly describe your tourism-related operation/facility and what you are requesting lodging tax for. Answer: The City of Port Angeles operates many tourism related facilities throughout the community. The City Pier Observation Tower is one of those extremely popular features central to the enjoyment of the visitors to our community as it offers views of our magnificent waterfront to the north but of the surrounding majestic mountains that surround this tourist centric community. The Observation Tower has been the subject of countless photographs and artwork and is a central iconic figure of the depiction of our Waterfront District. Earlier this year during an inspection activity it was discovered that the mounting brackets that span and secure the Observation Deck to the in water pilons below have suffered deterioration due to the saltwater environment in which they reside. This funding request is to replace all the structural brackets by lifting the deck structure and securing the connecting members. This project will also require extensive environmental tenting and safeguards, engineering and inspectional services. This project, as proposed, will also include a complete removal of existing paint and replacement of the protective decorative coatings; if completed in conjunction with the structural work will save money as the environmental safeguards will already be in place. 2.If you have received Lodging Tax Funds in prior years, are you doing anything significant or differently this year? Answer: It is my understanding that Lodging Tax Funds have been used to maintain infrastructure elements in tourist center areas in the past. Facilities 3.Are you applying for Lodging Tax funds from another jurisdiction? Yes☐ No☒ If yes, list the other jurisdiction(s) and amount(s) requested. Answer: 4.Does your Organization/Agency have paid employees? If so, what is the annual payroll for all employees? Answer: Yes, the City has paid employees with an estimated total payroll of $37.3M 5.Describe your target tourist audience (location, demographics, interests etc.) Answer: This Observation Tower is one of the must-see elements at the center of the Port Angeles Tourism Industry. 4his attraction is a free of charge element of the overall positive tourism experience of visitors to Port Angeles. 6.Describe how your operation/facility lends support to a diverse range of tourism activities, which will encourage visitors to enjoy longer stays and return often. Answer: The loss of this iconic attraction would be devastating to the community as this has become a must- see by tourists and residents alike. LTAX Goals and Priorities for Lodging Tax Funding Programs 7.Does your operation/facility promote tourism that highlights Port Angeles assets – its natural beauty, geology, outdoor activities, anthropology, community events, lifelong learning opportunities, history, culture, and the arts? X Yes ☐ No If yes, please describe. Answer: The observation Deck at City Pier allows for visitors and residents alike to view the Waterfront District and the surrounding mountains. In short, this is one of the best views to experience “Where the Mountains meet the Sea” and to take in all the natural beauty that Port Angeles has to offer.February 6, 2024 I - 9 8.Does your operation/facility support efforts to improve information on existing City of Port Angeles tourist attractions and facilities?☐Yes ☐ No If yes, please describe. Answer: As an attraction located in the Waterfront District, this structure is critical to the tourist experience of the district, the central business district, the Marine center, the Warfe the Field Arts Center and many local business centered attractions. The location of the City Pier Observation Deck is but a short stroll to the Visitors Center and as such they work toward attracting tourists to each other. 9.Describe how your request will promote existing lodging establishments, restaurants, and businesses located in the City of Port Angeles. Please be specific. Answer: This iconic structure is an elemental draw to the Central Business District as well as the Waterfront District. All the tourism related businesses benefit through the presence of this free attraction. 10. Describe how your request will create partnerships and synergies with existing City of Port Angeles organizations to develop and promote attractions and events for visitors. Answer: For many years this structural attraction has been photographed and used in countless Port Angeles Tourism related advertising and as such can best be described as the glue that creates partnerships between local business and community organizations. It is a central gathering point to view community events held in the Waterfront District. Budget and RCW related Questions 11.What is the overall budget for your operation/facility? What percent of the budget are you requesting from Port Angeles Lodging Tax Fund? What percentage of your budget is related to tourism and marketing activities? (may reference attached budget). Answer: The operational budget for this facility is paid entirely from municipal funds. This application is solely for this structural project to ensure that this iconic structure is present for generations to come both to be enjoyed by visitors and residents alike but also as a tourism attraction to our community 12.How does this proposal demonstrate use of Lodging Tax Funds in accordance with RCW 67.28.1816? Please be specific and cite code directly. Answer: This structure directly benefits the tourism industry as a free attraction and as a critical attraction to the City’s majestic waterfront. This proposal meets the requirements of RCW 67.28.1816 (1) (a) Tourism Marketing as this structure is a central figure in many tourism and business marketing materials. (b)The marketing and operations of special events and festivals designed to attract tourists; this structure was a very attractive feature of the Port Angeles Crab Fest and described as the “Best Seat in the House” for the Big Hurt and other athletic events held along the waterfront. (c) Supporting the operations and capital expenditures of tourism related facilities owned and operated by a municipality or a public facilities district created under chapters 35.57 and 36.100 RCW; This facility is part of the municipal infrastructure, as is the entire City Pier, which is a very popular tourism attraction when visiting Port Angeles. The Observation Deck feature is always extraordinarily popular but especially when special events are present be they large such as the Crab Fest, concerts, or other offerings at the Pier. This focal point structural feature of the waterfront district has been a favorite for visitors of all segments of tourism. This iconic structure attracts tourists visiting Port Angeles for day February 6, 2024 I - 10 trips of less thon 50 miles, those troveling more than 50 miles os well as the robust internotionol trovel populotion thot we welcome to our community doily. Signature and Certification: lam an authorized agentof the organization/agencyapplyingforfunding. I have read the application instructions and understand that: o I am proposing a tourism-related service for 2O23.lf awarded, my organization intends to enter into a Municipal Services Contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit to use City property, if applicable. o The City of Port Angeles will only reimburse those costs actually incurred by my organization/agency and only after the service is rendered, paid for if provided by a third party, and a signed Request for Reimbursement form (or other form acceptable to the City) has been submitted to the City, including copies of invoices and payment documentation. . My agency will be required to submit a report documenting economic impact results in a format determined by the City. As a condition of this application for funding if any funding is provided by the City of Port Angeles using lodging tax funds, I agree to provide all written reports required by the City in accordance with the reporting deadlines established by the City. Any funding that is received through this program requires awardees to cite the City of Port Angeles as a funding partner on any website or promotional materials. This signature is also acknowledgment of reading and understanding, in its entirety, the application and its cover letter, and your responsibilities as a grant applicant and recipient. Please save this application as a PDF document and sign digitally in Adobe Reader or Acrobat. Learn More Here. Mike Healy /, z/. z{ Print Name of Applicant Signature Date To be eligible for consideration, your complete proposal must be received by the deadline. The Committee will review proposals in a public meeting and determine funding recipients and levels of funding. Submit one digital copy of the proposal coversheet, completed questionnaire, and any attachment in ONE pdf document to: ced@citvofpa. us . tf you have ony questions on how to submit, pleose contoct the obove emoil c You must complete and sign the opplicotion. The proposal and all documents filed with the City are considered public records. The City may choose to post on its website copies of the proposals and attached documents. City of Port Angeles 2024 Lodging Tax Fund Non-Event Application Page 6 February 6, 2024 I - 11 February 6, 2024 I - 12 February 6, 2024 I - 13 February 6, 2024 I - 14 Sargent Engineers, Inc. 320 Ronlee Ln NW Olympia, WA 98502 • Tel 360 867-9284 • Fax 360 867-9318 VIEW TOWER - CITY MUNICIPAL PIER STRUCTURAL OBSERVATION REPORT City of Port Angeles Public Works Port Angeles, WA December 2023 Figure - 1 February 6, 2024 I - 15 December 2023 Page ii Sargent Engineers, Inc. 320 Ronlee Ln NW Olympia, WA 98502 • Tel 360 867-9284 • Fax 360 867-9318 VIEW TOWER - CITY MUNICIPAL PIER STRUCTURAL OBSERVATION REPORT City of Port Angeles Public Works Port Angeles, WA December 2023 12/11/23 February 6, 2024 I - 16 December 2023 Page iii Sargent Engineers, Inc. 320 Ronlee Ln NW Olympia, WA 98502 • Tel 360 867-9284 • Fax 360 867-9318 TABLE OF CONTENTS INTRODUCTION............................................................................................................................................................ 1 SITE DESCRIPTION...................................................................................................................................................... 1 OBSERVATIONS .......................................................................................................................................................... 1 BELOW DECK FRAMING ..................................................................................................................... 1 ABOVE DECK FRAMING ...................................................................................................................... 3 ROOF FRAMINING ............................................................................................................................... 5 STAIRWAY AND RAILING .................................................................................................................... 5 REPAIR RECOMMENDATIONS ................................................................................................................................... 5 URGENT REPAIRS: .............................................................................................................................. 5 PRIORITY REPAIRS: ............................................................................................................................ 6 DISCUSSION ................................................................................................................................................................. 6 APPENDICES ................................................................................................................................................................ 7 APPENDIX A – PHOTOGRAPHS ............................................................................................................. 8 February 6, 2024 I - 17 December 2023 Page 1 INTRODUCTION Sargent Engineers conducted a structural observation of the existing View Tower on November 8th and 9th at the City Municipal Pier in Port Angeles, Washington. The original design drawings for the Municipal Pier were provided to us prior to the observation and were used to evaluate the View Tower in coordination with our field observation to evaluate the existing structure. Our observations, repair recommendations and repair details are provided within this report. The View Tower was originally designed per the requirements of the “Uniform Building Code,” 1976 edition. (UBC- 76). All work was completed in accordance with the “Standard Specification for Municipal Public Work Construction,” 1977 edition. Because the structure met the current codes of the era, and historically performed well, our repair recommendations will take into consideration the original design assumptions and design strategy. However, all the recommend work should be completed per the current edition of the WSDOT Standard Specifications. SITE DESCRIPTION The View Tower is located on the Municipal Pier peninsula, stands approximately 56’-0” above the pier deck, and overlooks the Ediz Hook and Salish Sea. Near the tower, locals and tourists routinely gather for viewing, fishing, and crabbing throughout all seasons. Mooring docks are seasonally present adjacent to the southern side of the tower. On the northern side, the pier provides short-term moorage to cruise ships. The View Tower is comprised of painted steel vertical columns, painted steel horizontal beams, timber decking, timber trusses and painted steel stair and railing elements. The tower was designed such that the tower legs would attach to vertical and battered timber pile supports below the pier deck to resist overturning during extreme events. OBSERVATIONS On November 8th Sargent Engineers observed all the structural View Tower elements above the pier deck. Elements below the pier deck were observed on November 9th during high tide using a City provided boat and captain. We organized our observations into the following sections: “Below Deck Framing”, “Above Deck Framing”, “Roof Framing”, and “Stairway and Railing”. The following are a summary of our observations. BELOW DECK FRAMING TIMBER SUPPORT PILES The timber piles below the pier deck were sounded using a geologist hammer from a boat during hightide. This limited pile exposure to approximately 8-ft above the water and below the deck. Soundings are performed to locate the presence of decay to determine if more in-depth measurements were needed using our PD-Series 400 resistograph. However, the exposed sections of the piles showed no signs of decay or damage above the water line. The creosote protection appears to be sound. TOWER ANCHORAGE The steel anchorage elements at the support piles consist of steel Angles with gussets, 1¼” diam Horizontal Thru-Bolts, 1” diameter Vertical Tie-Down-Bolts and steel Base and Shim plates. All anchorage elements were moderately to severely corroded. Tower Anchorage Support Piles Figure 1 February 6, 2024 I - 18 December 2023 Page 2 •The Angles have severe laminar rust with up to 1/8” measurable section loss. See attached images 01 through 04. •The Horizontal Thru-Bolts have severe surface rust with un-measurable section loss. The corresponding nuts have severe laminar rusting with un-measurable section loss. See attached images 01 through 04. •The Vertical Tie-Down-Bolts have moderate corrosion along most of their length, but corrosion is most severe near the column base plates. Most tie-down-bolts are corroded away completely above the base plate. The corresponding nuts are all missing, and assumed to have disintegrated due to corrosion. See attached images 05, 06, 08 & 09. •The column Base and Shim plates are severely corroded with laminar rust, and are swollen so significantly, that it was not possible to determine remaining section depths at some locations. See attached images 07 & 08. •The Column sections below the deck and above the base plate ranged from moderate to severe corrosion. The North column specifically has up to ¼” section loss due to laminar rusting at the lower 4” of the column. The East column has similar section loss, but only in an approximate 6” x 4” location of the column. See attached images 09 & 10. Figure 2 – Below Deck Framing Figure 3 February 6, 2024 I - 19 December 2023 Page 3 ABOVE DECK FRAMING The Above deck framing consists of steel Columns, Diagonal Bracing, Horizontal Supports, & Platform. Assuming the pier deck is arbitrarily defined as Level 1, then the Horizontal Supports and Stair platforms will be defined as Levels 2, 3, and 4. This would result in the observation Platform defined as Level 5. Generally, the steel tower framing is in good condition with only isolated areas of significant corrosion. TOWER COLUMNS The above deck steel Tower Columns are in generally good condition with isolated areas of paint failures and minor surface rusting. See attached images 12 thru 14. •The North Tower Column: −One small area of laminar rusting with up to 3/16” section loss directly above the northern most Diagonal Bracing connection plate. See attached images 11 thru 14. −Near the eastern Diagonal Bracing, up to 1/16” pitting and surface rust in an area of paint failure. •The West Tower Column: −At Level 5, surface rusting of connecting plate between the northwest Horizontal Support beam and Tower Column with up to 1/16” pitting section loss on column side. •The East Tower Column: −At Level 3, up to 1/16” pitting in active corrosion around the lower connection plate. DIAGONAL BRACING The steel Diagonal Bracing is generally in good condition with only isolated defects that consist of chalking paint with areas where surface rust is developing. See attached image 14. Figure 4 - Above Deck Framing February 6, 2024 I - 20 December 2023 Page 4 HORIZONTAL SUPPORTS The Horizonal Supports are generally in good condition with isolated areas of defects ranging from minor to major. The most significant defects were observed adjacent to the Stairway stringers and near Tower Column Connections. • The northeast Level 2 Horizontal Support has up to 1/8” section loss to the top flange near midspan between the Level 2 to 3 left stair stringer. • The southeast Level 3 Horizontal Support at the east end has some knife edge section loss in the bottom flange near the east Tower Column connection. See attached image 21. • The southeast Level 3 Horizontal Support at the sound end has up to 1/16” section loss in the top flange on the east side of the east Stairway stringer connection. See attached image 23. • The southwest Level 3 Horizontal Support has up to 3/16” section loss in a 4”x2” area in the top of the bottom flange. See attached image 22. • The northeast Level 4 Horizontal Support beam: − Up to 1.5” thick of laminar rust in a 3.5”x2.5” area. Removal of the laminar rust revealed a 100% section loss hole approximately 1/2” in diameter. The section loss extended from the web to the flange edge where only approximately 3/16” of flange depth remained. See attached images 15 through 17. − Near midspan around the Stairway stringer connections, there is up to 1/4” section loss in the top flange. As-built flange thickness is 3/8”. See attached image 18. • The southwest Level 5 Horizontal Support beam has moderate surface rusting with light pitting in web and around the connection to the west Tower Column. See attached image 19. • The southeast Level 5 Horizontal Support beam has one loose bolt near the bottom of the connection to the west Tower Column. See attached image 20. • The northwest Level 5 Horizontal Support beam (Platform girder): − Along the bottom flange, moderate surface rust with up to 1/16” section loss. − At connection to West Column Tower, moderate laminar rust with up to 1/16” section loss in connection plate and lower bolts. • The northwest Level 5 Horizontal Support beam (Platform floor beam): − Up to 1/16” section loss in bottom flange at the Diagonal Bracing attachment. See attached image 24. − The bottom bolt in the floor beam/column connection is rusting with up the 1/8” section, and up to 1/16” loss in the corresponding nut. See attached image 25. • The northwest Level 5 Horizontal Support beam (Platform stringer) connection at the east Tower Column has paint failures, rusting and (1) missing bolt. February 6, 2024 I - 21 December 2023 Page 5 ROOF FRAMINING The Roof Framing is comprised of trusses made up of timber elements with steel gusset plates. The trusses are attached to the steel tower columns with steel connection plates. The roof sheathing is made up of tongue and groove cedar. The aluminum standing seam roofing appears to be sound with very little indication of water staining on the roof sheathing. The following are our structural observations: •The Timber Trusses were sounded using a geologist hammer to locate the presence of decay to determine if more in depth measurements were needed using our PD-Series 400 resistograph. However, no indications of decay were observed at this time. As such the structural trusses were observed to be in good condition. See attached image 26. •The Steel Gussets and steel Truss to Column connections are structurally sound. However, the presence of failing paint and surface rusting exists on most steel surfaces. See attached images 27 through 30. STAIRWAY AND RAILING The Stairways are comprised of painted steel plate treads and risers supported by steel stringers. The stair platforms are decked with treated timber supported by timber ledgers. The Railings are comprised of (4) painted steel pipe rails and (1) painted toe-kick plate. Generally, the paint failures are leading to isolated areas of significant corrosion. •Stairway Risers and Treads: Generally, the risers and treads are in good to fair condition. Most defects are relatively minor with paint failures and active surface rust on the bottom faces. See attached images 31& 32. •Stairway Stringers: Generally, the steel Stairway stringers and associated platform stringers are in good to fair condition. Most defects are Isolated paint failures with corresponding moderate corrosion and section loss is in the Stairway Stringer to Horizontal Beam connection points. •Stairway & Platform Decking and Ledgers: Generally, the platform deck in is in good to fair condition with only minor splits and checks scattered throughout. However, the decking ledgers range from fair to critical. Most ledgers are split around the connection bolts, and one has failed leaving this platform area to move approximately 1/2” under pedestrian weight. See attached images 33 & 34. •Steel Railing: The railing is in fair to poor condonation due to paint failures, rusting, and section loss. Most significant defects are isolated to the connection points between the railing and stairway stringers. However, there are some scattered rail-to-rail connections with significant corrosion as well. See attached images 35 & 36. REPAIR RECOMMENDATIONS Based on our findings, we recommend the following repairs. The repair recommendations are split in to two sections, Urgent and Priority. The Urgent recommendations provide options to address the anchorage issues. The Priority recommendations are for planning if funding is not currently available for a larger scale project. URGENT REPAIRS: At all View Tower penetrations through the pier deck, the steel Columns and Anchorages are severely corroded and require immediate repair to restore the View Tower stability in the case of an extreme event such as extreme winds, seismic events, and/or tsunamis. The following are a list of all elements requiring an emergency response: •Replace the lower Column sections below the pier deck in-kind. February 6, 2024 I - 22 December 2023 Page 6 •Replace the column Base and Shim Plates in-kind. •Replace the steel Angles in-kind. •Replace the Horizontal Thru-bolts in-kind. •Replace the Vertical Tie-Down-Bolts and Nuts in-kind. PRIORITY REPAIRS: Several above deck elements have localized deterioration, but do not warrant emergency action. As such, the following repairs are recommended as funding becomes available; however, the Priority repair recommendations should be completed within 5-year window. •Replace steel Horizontal Supports in-kind where section loss greater than 1/16” is present (4 minimum). •Replace the split and/or decayed timber ledger boards in-kind. (typical throughout platforms) •Remove existing paint, sandblast corrosion to near white metal, and repaint all steal members and plates. DISCUSSION Generally, the View Tower is in good to fair condition above the pier deck with isolated areas of significant deterioration. However, below the pier deck the View Tower is in poor to critical condition. The designed anchorage between the pier foundations and the Tower Columns have corroded away. As such, anchorage points designed to prevent tower overturning during extreme winds, seismic events, and/or tsunamis are gone. Therefore, the observation tower presents a risk to the public in the case of an extreme event. In the Urgent (within 12-months), we recommend repairing the deteriorated tower components below the pier deck in- kind. This means that the original design plans can be referenced for repairs. This will restore the View Tower safety to the original design standards in the case of an extreme event. In the Priority (within 5-years), we recommend removing all existing corrosion, repairing all structural elements with greater than 1/16” section loss, replacing all the railing, and repainting the entire structure. These repairs will secure the tower remains in service for a long time to come. Ideally, if funding and schedule permits, both the Urgnent and Priority repairs would be completed at the same time. This would reduce overall costs due to mobilization and limit the need to install complex shoring more than once while structural elements are being removed and replaced. February 6, 2024 I - 23 APPENDICES February 6, 2024 I - 24 APPENDIX A – PHOTOGRAPHS IM01: Angle and Bolt Condition at South Column Anchorage IM02: Angle & Bolts Condition and North Column Anchorage IM03: Angle and Bolt Condition at East Column IM04: Angle Condition at West Column IM05: Vertical Tied-Down-Bolts below Base Plate IM06: Vertical Tie-Down-Bolts above Base Plate Top of Tie-Down-Bolt. Note missing nut. February 6, 2024 I - 25 IM07: Base & Shim Plate Condition at East Column IM08: Base & Shim Plate Condition at South Column IM09: Steel Condition above Base Plate at North Column IM10: Steel Condition above Base Plate at West Column IM11: Isolated Section Loss in North Tower Column IM12: Typical Paint Failures and Minor Surface Rust Note the missing Tie-Down-Bolts and Nuts Note the missing Tie-Down-Bolts and Nuts Note only one visible Tie-Down-Bolts and no Nuts February 6, 2024 I - 26 IM13: Typ.Tower Column Flanged Connection Near Deck IM14: General Steel Diagonal Condition IM15: LVL 4 NE Horizontal Support Laminer Rust IM16: LVL 4 NE Horizontal Support Residual Rust Hole IM17: LVL 4 NE Horizontal Support Residual Flange Depth IM18: LVL4 NE Horizontal Support Near Stair Stringers February 6, 2024 I - 27 IM19: LVL54 SW Horizontal Support- Rusting & Pitting IM20: LVL 5 SE Horizontal Support - Loose Conn. Bolt IM21: LVL 2 SE Horizontal Support - Knife Edge Section Loss IM22: LVL 2 SW Horizontal Support - 3/16” Section Loss IM23: LVL 2 SE Horizontal Support - 1/8” Section Loss IM24: LVL 5 Horz. Support Floor Beam to Diagonal Conn. February 6, 2024 I - 28 IM25: LVL 5 Horz. Support Floor Beam to Column Conn. IM26: General Roof Truss Condition IM27: Typ. Tower Column to Truss Connection Condition IM28: Typ. Truss Gusset Plate Condition IM29: Typ. Truss to Truss Bottom Connection Condition IM30: Typ. Truss to Truss Top Connection Condition February 6, 2024 I - 29 IM31: Typ. Risor Condition – Bottom Side IM32: Typ. Tread Condition – Bottom Side IM33: Broken Platform Ledger IM34: Split Platform Ledger IM35: Common Corrosion in Rail Connection Plates IM36: General Railing Condition February 6, 2024 I - 30 Sargent Engineers, Inc. 320 Ronlee Lane NW Olympia, Washington 98502-9241 Tel 360 867-9284 Fax 360 867-9318 www.sargentengineers.com December 15, 2023 Mr. Jonathan Boehme City of Port Angeles Public Works 321 E. 5th Street Port Angeles, WA 98362 RE: View Tower Technical Memorandum Project No.: A23157.00 Mr. Boehme: The View Tower is located on the Municipal Pier peninsula, stands approximately 56’-0” above the pier deck, and overlooks the Ediz Hook and Salish Sea. The View Tower is comprised of painted steel columns, painted steel horizontal struts, timber decking, timber trusses and painted steel stairway and railing elements. The tower was designed such that the tower legs would attach to vertical and battered timber pile supports below the pier deck. Sargent Engineers conducted a structural observation of the View Tower on November 8th and 9th, 2023. This technical memorandum provides urgent and priority recommendations and construction documents necessary to complete the recommendations based on that observation. Per the International Existing Building Code (IEBC), the recommendations provided below are considered repairs only. No alterations to the structure are being made. Furthermore, the deterioration is not a result of any form of loading; rather the damage is caused by prolonged exposure to the corrosive properties of the Salish Sea salt water and the failure of the paint system. As such, the structure shall be restored in compliance with the original design code established in the original design drawings. Additional IEBC details are provided in the “Code Compliance Discussion” section of this memorandum. REPAIR RECOMMENDATIONS Based on our observations, we recommend the below listed Urgent and Priority repairs. Figure 1 – General Tower Configuration Figure 2 – Lower Column & Anchorage Elements to be Replaced in-kind February 6, 2024 I - 31 Mr. Boehme 12/15/2023 Page 2 At all the Lower Column penetrations through the pier deck, the steel columns and anchorages are severely corroded and require immediate repair to restore the View Tower stability in the case of an extreme event such as extreme winds, seismic events, and/or tsunamis. The following are a list of all elements requiring an emergency response: Urgent Repairs: • Replace the Lower Columns sections penetrating through the pier deck in-kind • Replace the Lower Column Base and Shim Plates in-kind • Replace the Steel Angles in-kind • Replace the Horizontal Thru-bolts in-kind • Replace the Vertical Tie-Down-Bolts and Nuts in-kind Provided below are the details and showing the relevant member sizes and dimensions for emergency repairs. In addition to the Urgent Repairs, there are several above deck elements that have localized deterioration. As such, the following repairs are recommended if the available funds and scheduling permits. Priority Repairs: • Replace steel Horizontal Supports in-kind where section loss greater than 1/16” is present (4 minimum – listed below). • Replace the split and/or decayed timber ledger boards in-kind. (typical throughout platforms) • Remove existing paint, sandblast corrosion to near white metal, and repaint all steel members and plates (including the hand railing). The Lower Column and corresponding details for the anchorage to the battered timber support pile foundations are provided. These details show the dimensions for the Steel Angles, Vertical Tie-down-bolts, Shim Plates and Neoprene Pads. Note that the Neoprene Pads and Tie-down-bolt Nuts were observed as missing during the Nov. 9th site visit. Prior to fabrication, all dimensions should be field verified. Figure 4 - Urgent Repair Details - Anchorage In the original design drawings, the provided Lower Column and Base Plate details were originally referenced from the design details associated with the pavilion. As such, the non-relevant information is crossed out, and correct dimensions were provided. This detail provides the Lower Column sizes, Upper and Lower Base Plates dimensions and required welds. Prior to fabrication, all dimensions should be field verified. Figure 3 - Urgent Repair Details - Lower Column Sections February 6, 2024 I - 32 Mr. Boehme 12/15/2023 Page 3 Provided below are the details showing the specific members to be replaced, and the relevant member sizes and dimensions for the Priority Repairs. Figure 5 - Priority Repair Plan – Levels 1 to 3 Framing Plan Figure 6 - Priority Repair Plan – Levels 3 to 5 Framing Plan February 6, 2024 I - 33 Mr. Boehme 12/15/2023 Page 4 The original design drawings provide a C12 Channel option in place of the W12 Horizontal Support Beams. This is shown is the following column to beam connection detail. As such, the C12 references were crossed out for clarity. Figure 7 - Priority Repair Detail – Tower Colum to Horizontal Support Beam Connection The above references are meant to assist with estimating. A more comprehensive set of all the relevant design details compiled from the original design plans are attached with this technical memo. The original plans and details shall be used to perform all recommended repairs. Included with the details are the current relevant WSDOT Standard Specifications references that shall be followed prior to and during construction. Important details regarding specific element dimensions have been clouded for easy reference. One item of note: the W12 beams shown in the details above are not sized in the original plans. As such, they will need to be field measured to determine the appropriate size. CODE COMPLIANCE DISCUSSION As previously stated, the recommendations provided with technical memorandum are considered repairs per the International Existing Building Code (IEBC). The following are the relevant sections in the IEBC and the steps needed to determine the code compliance for the recommended “in-kind” repairs that conform to the requirements of the original design code. • Per Section 401.2 in the IEBC, "The Work shall not make the building less complying than it was before the repair was undertaken". We are making all repairs in kind, thus restoring the condition per the original design, and not reducing its compliance with current codes. • Per section 405.2.1, "...for damage less than substantial structural damage, the damaged elements shall be permitted to be restored to their predamage condition." • Per Section 202 of the IEBC, Substantial Structural Damage is defined per the snippet below: February 6, 2024 I - 34 Mr. Boehme 12/15/2023 Page 5 − Bullet 1 also does not apply, since the vertical elements of the lateral force-system have not suffered damage that reduces the lateral load carrying capacity of any story by more than 33 percent. − Bullet 2 does not apply since the capacity of the vertical components carrying vertical gravity load have not been reduced. − Bullet 3 does not apply since the capacity of any structural component carrying snow load is not being reduced. • Finally, the remainder of Chapter 4 speaks to requirements for repairing damage due to load. Damage due to load has not occurred, therefore these sections do not apply. • Therefore, we have less than substantial structural damage and Section 405.2.1 applies. Even with the support of the code listed above, if we step back, this structure has had a service life of 50 years without incident due to load. If the anchor nuts were not corroded away, we would not be recommending this emergency repair. Instead, we would recommend that the maintenance items listed in the report be scheduled within the next 3 to 5 years. Thank you again for this opportunity to be of service to you. Respectfully, Sargent Engineers, Inc. Craig Mallow, PE Senior Project Engineer CAM/Attachments B:\19Files\A19161.00 City of Port Angeles - Structural Engineering Services\Task 5 - Tower Structural Observation\Structural Observation_Tech Memo.docx 12/15/23 February 6, 2024 I - 35 Steel TowerColumnsSteel HorizontalSupportsPlatform- floor beams- girders- stringersRoof FramingStairs andRailingDiagonalBracingRailingSteel TowerColumnsSteel HorizontalSupportsPlatform- floor beams- girders- stringersRoof FramingDiagonalBracingRailingLevel 1Pier DeckLevel 2Level 3Level 4Level 5Temporary shoring is required prior toremoval of the lower column sections. Assuch, prior to beginning work, thecontractor shall submit Type 2E WorkingDrawings for the shoring system forreview by the Engineer. Type 2E WorkingDrawings shall be per the requirements ofthe WSDOT Standard SpecificationsSection 1-05.5 and Section 6-02.3(16)February 6, 2024I - 36 o E o PIINTS fhese notos contaln qeneral lnfomatlon and ôre not complote for construc- ;i;;;;;;";: itre ıontrac¿or shall verlfv lnfom¿tlon slven hereln wlLh the sbecificatlons ônd other drôwlngs, dnd shall brlng any corfllct t0 the E;oineer's ¡ttention before beglnnlng affected work' ìne Lngrneer wiìl rãsolve dnv such conflict ln general, the iob specfflcatt0n t'(es precedence oveithese notes, except thät ln structural natters' the structural rotes govern. The Êd{ qovernlng building code ls the "Unlfom Bulldlng Code'" 1976 tlon (uBc-76. ) 2. All constructlon shôlì also neet thê nlnlmun requlrements of the- ¡iÅ'l;;; c;;crete fnstl¿ute's "Bull4lnq code Requlrments for nïinrãii"a corcrete," 1977 tditlon (Acl 318-7/) and-the Arerlcdn.. instltute of Steel Constructlon's "l4anudl of Steel construcÈl0n'- 7th Edition (AIsc') SPECIFICAffON all work and servíces sha¡l be perfomed ln dccordðnce wlth the plôns' îåLiii ìiä"iiìà.i-iñ¿ i;itan¿urb speclrlcatlons for tlunlclpal Publlc. w;ris constructlon,' 197,f Edltton, by Hàshlngton state chapter' Merlcan Public Harks Assoclòtlon (APUA.) t, FIRE ZONE fhe proiect is ìocated wholly vithif, Flre Zone III' TYPE OF USE ZOIIT The proiect is locdted sholly !/lthln Zone CBo (Central Butlness Di st¡l ct. ) Founda¿ion de5lgn is based on "Report of Sol'ls tnvsstlgôtlon'..Pro- posed Munlcip¿l-Pier, Po¡t Angeles, Hâshlngton" by Dàúos ¿nd Hoore' Sea¿tle, Hàshinqton,,June 29, 1978. Precôst concrete/steel conposlte plles are deslgned for a côpaclty of 100 tons. Tlmber piles are designed for a capaclty of 30 tons. soread footlnos bearlnq ln the exlstinq ìóndflll havê been deslgned fär ¿n ¿llowa6le bearlÃg pressure of 2,000 psf. Elevatlons glven-on oian are to top of fooL¡nq or top of concrete wall. Footlngs shôll üe founded ð¿ ìeast 18 in¿hes below thê flnlshêd a4jacent qr¿de' STRUCTURAL CONCEPT 1. shio Pler. Ve.tlcaì loðdd are dlstrlbuted through composlte concrete tàpb1nq to prestre3sed concrete deck pônel5 spannlnq between cárt-ln- oläàe ðoncräte 0ile cðp3 whlch are supported by prestressed concrete biles ¿eìlverlnq their load to soll (grôvelly sônd o¡ tlll) by.rifiiton an¿ poínt bearlng. Lðteral ioads lncludlng selsmlc' shlp imóiãt. srrlo i¡oorlnq and úlnd forces a¡e trnnsmltted through the åäãi-iÉ¿ino'ui ã ¿láphracm to battered plles. 8ðttéred plles resist tÀ;; i;"¡; by âxlal ten;lon ànd cmpresslon and Àre rest.Àlned bv soil frlctlon and Polnt bearlnq. 2, Pôvilion. A box type structure, uhose roof truss.fr¿mlng ca'rl€s vertlcôl loðds to ¡oncrete beôrlng/shear waìls and braced columns' The shedr wall5 ¿nd braces reslst l¿teral loads' 3- Plêr ADoroach and oecked Area. Vertlcôl Ioôds are dlstrlbuted by-' àå.tl^i'to iirinqers whlch span between plle caps whlch are supporÈed bv tlm6er ollês ¿eliverinq thelr load to soll (grôvelly sand 0r iÍri) ov ri'lction and polñt beôrln9. Lôteral loads are re'lsted by ùáiiå" áti"s inã ¿treci tenslon th¡ough st¡lngers to qround anchors' t of Pemônent structure' GENERAL NOIES c00Es GENERAL NOIES - CIVIL su¡vey qas completed by Clark and Associates conducted durlng Hay 1978. DATUM GENERAL NOTES . S¡RUCTURAL FOUIIDATION 2. Llve Loads (Unlforßs GÍavl¿Y): Roof (snow) Pl€r and Approach Tlmber oecks 3. Llve Loads (Equlpment, Vehlcles): STRUCTURÀL CONCRTTE l- côst-in-pldce concrete constructìon shàll confom to Arerlcan -^' ðä"à"åi""i"iitiúlã Siin¿u"¿ 30t (AcI 30l-72)' "speclflcatlont ror si¡uctural Concrete for Bulìdlngs " 2. All structural concrete shall hôve hôrdrock aggregô9es ônd shalì"' ;;;."; ;;;;;*¿uðtnc non alr-entrôlnlng adñlxture (Pìôs¿lmeht 0r Èoiioiitttl added as iecomended bv the nônufacture¡' The reoulred concrete classes, lncorporating the requlrqd nlnlmufr amount of TypË II ceflent, are glven bélow: CONCRETT CLASSf FICAÍ ION 1. vertlcal datum is M.L.L.!¡. - U.S.N.G,S tn I leu of unlfom llve loads' all hori¿ontal surfaces åä"åiii¡ià ov pictup truc* sháll also be capable of supportlng ;-;;;;; oî 2.t/z ¡."t square, a concenträted loåd ' 4000 lbs' Concrete Pler ônd T.lmber ApÞroach, ln lieu of unlfom live loads' iñäii-iito ¡u capôble of sirþportlng at anv ìocðtlon = H-20 Truck' For ¿he occôslonal loðdlng condlt'lor ln whlch tRo H-20 vehlcles åià ıiã.;iñı eàch other oñ the Approach the allowable strerses are lncreased 501. (u)uunufactu"". mix desfgn as.approved accordlng to Method I or l4ethod 2 in advance 9f the vork' (b)Ml* ¿a.lqn, às given ln the chôpter entltled "concrete st'uctures" of the reference sPeclficatlon' lhe aooroved deslqn mix proportlons shal'l not be modlfìed to sult puûplng' ö;i"i;';ñ;;";i oi tte eirglireer before maklng anv adJustmentr ln mlx deslgn. 4- Relnforcinq Steel for concrete shall conlorm to ASfM A-615' Grade 60'- ;;;ói it"i *ttl"tt mav be ASTH A-615' Grâde 40' 5, Reinforclng Steel to be w€lded 5haì1 be ASTM A-615, Grade 40' 6. Helded lllre Fôbrlc: ASTt'l A-1B5. 7- Constructlon jolnts shall be provlded as detalled on-the drôwlngs' pours shall be tlmlted to ô length of 60 feet' lfle loca!10n5-dno ¿voe of construction ioinÈ shôll be approved by the st¡ucÈural eiälneer in advance. constructlon Jolnts shall be tteated-ln a ^"ñn"" so as to conpensate for the loss 0f strength ai Ïollows: à. Fomed Joints: shall hàve 3/4 lnch deep, lnte'ml¿tént keys' cıiıFh3-ãT*feast I/3 of Lhe tot¿l J0ln¿ 5urlôce are¿' b. Pour TeminattoL¡qilf!: .lh¿ll be Ieft rough' wlth an ôveröge roughness of 1/4 fncn mlnlilum .. 0etaíled Reinforcdent: shall be contlnuous thmuqh constrqctlon- ÍãñtË, u'ii-s.:ùtF"ruIse shown on st¡uctural drôwlngs' d Fvr¡ã Rêlnforcement: shall be contlnuous throuqh constrüctlon- äiÍiisîn-iffircmt of o.2lg of the total lolnl surface.area' ;;à';h"ii ü;;;h";¿d for tenston to eãch slde of the Jolnt' e. Bond: ne$ concrete to hardened concr€tê Hlth neât cement-"' ;ä=";y. ';iñi;-li-ã¿'iiniÀ ói ioncrete pou¡ to c¿¡erulìv cleôned concrete surfaces. HELDIIIG f. ilelds ônd electrodes shall be ln dccordðnce wlth the latest recomend¡- iions of AHS and AIsc, suitôble to thê par¿lcular materlals and sltuôtlons. Usê only 870, low hydrogen, electrodes. l{elders shall be certlfled equal. Submlt evldence of by AHS qualiflcatlon test or ¿pproved certlfl catlon. LUH8E8_4!q 8!M!q I. Framlna Lumber (ior ndilers, blocking, etc')' shall be graded accordlng to the-Hes¿ coaat Lumbemen's Assoclated "stôndô¡d Gradlnq ônd Diesiing Rules No. 15" ,lth addendum to date, Nomlnal ñembe¡ slzes are glven on plôni e.9., z x 4' 2 x 6, etc' a, Comerciaì grade lunber shàlt be furnlshed accordlng to the follorlng sizes ônd specles: l'lenbercrôss-Sectlon species comerclal Grade 2 x 4 Douglas Flr (CoÀst Reglon) No. I or better Làrqer thàn 2'x 4 Douglòs Flr (coast Reglon) No. I or better b, ilaximum moisture content " l8f' "Ð¡y." c. See speciftcations for lumber to be preie¡vôtlve treated' d. Hashels shall be p¡ovlded under dll bolt heads and nut5 bearlng on Hood. e. lJnless otherwlse noted' all nails speclfJed on the drðwlngs and ln UBc shôll be comon wlre nôlls: cdnôdl¿n or l-l's' manufðctürers on ly. f. l4lnlmum nalllng of llght framlng shall be as speclfled ln lg73 uBc Tablê 25P. He¿vler nðiìlng shere noted 0n plans' 2, Ply{ood: a, Uaterials, manufacturer ônd quallty control shall be-ln conforn¿nce-' tiiñ u.s.-o"pu"tÍent of comerce "Voluntary.Product standârd Ps l-74, con;truction ôrd Industrlàl Plywood''' .Aìì pônels lñair'6ó tããnilit.¿ wlth the mark of a quallfled asencv lndlcôtlng confomance with thls standôrd. b, Àll plwood (for roof she¡thlng) shalì be Gr¡d€ C-D' wlth exterlır glue, unless noted othetulse' c. All sheôthing/underlayment to recelve "Gaco" floor flnlsh shaì1-' be of preteriâtlue trèâted Marine Grade plywood' d- see structurôl drawlnqs for naillng requlrements' e. coordlnäte the installatíon of plyvood sheathlrg so thô¿ rooflng - -. lollo!¡! llnqediãtely to mlnlmlze exposure to weather' TIYBTR CONSTRUCTION l. All timber shall be grôded accordlng to the luìes of the Rest Coast Lumber In5Pectlon Bureau' a, Plank: Doúgìàs Flr' No. 2 or better' b. Beaos and Strlngergi Douglas Fi¡, No. I or better. c. Pl le caps and Sllìs: Douglas tlr, No' t or better. 2, Tlmber shôll be surfaced and Preservatlve treated acco¡dlng to th specl flcation. 3. All bolt heads and nuts bearlng on wood 3hôll hòve Mlleðble lron kàshers except under the heads of "ecord\y" bolts. 4. All hardware lncludlng bolts, washers, lôg bolts' sheô¡ pìates, drlft bolts, splkes añd spike grlds shalì be galvanlzçd ln confor- nance wlth ASIM A-153. 5, Typlcaì Tlmber Connectlons: a. Pìank to Strlnger: Two (2) - 3/8" I \ 8-1/2" comon splke3 at each supPort' b. Stringer to Plle Cap: 1-1" ø x 2r-4" dllft bolt, each end' each slrlnger' c. strlnger to Strlnger: 4-1" ø "econmy" bolts. d. Plle côp to Plles: 1-1" ø x 2'-6" drlft boìt at eôsh plle' e, Slll/Cap linber to Foundùtion: l" ø-A.B..O 4'-0' o'c (1'-4" embednent ln concrete, lncludlng 4" hook') 5P(CIAL INSPECTION A soeclal lnsDector, resoonsible to the Englneer, shall provlde con¿lnuous tnsoectlon of the constructlon. The dutlos of a specl¡l fnspecl0r snal I iniiu¿e, out not necessarlly be llillted to the followlng: 3. 4. LocÀtlon Precast/Preslressed Concrete Plllng Precast/Prestressed Concrete Sìôbs Slabs-0n-Grade, Site and Buildlng llaìÌs Foollng and Unre_ lnforced Conctete Sections composite fopplng on Pler constructlon dnd all other Côst-ln-Place Concrete f¿ mln.(psl) @ 2B days Mln. Cement content (sacks/c.y- ) 7.0 6.0 Class of Concrete Pc-r(u) Pc-2(" ) A(b ) B(b) AX(b) M¿x. sllnp 7,000 6,000 3,600 3,000 4,000 ./. LI ; I ',1 rågô üia ' 25 psf ' 250 psf ' 125 psf I .I rl I l ir ,l :l rl SURVEY the slte April and 2. The basis of beariñgs ls the l'¡ashlngton State Coordlnate System' North Zone. [fTLÌfIES a. I.the existence and approxlmàte locatlons of underground utlìitle5 or structures shown on these plôns were detemlned by a-seôrch ol avdilable gubllc records. Clty of Po¡¿ Angelês ând ABAIi Engineers' inc.. exorässlv disclàin any resonsiblllty for the accuracy-0r. .oroieteness oi ¿he infomdtlon shoEn' The contractor shall take ;il';;;;;;;* ;recautlonarv neasures to protect the utllitles 0r. structures shoun and anv oÈher utllltles or sÈructurês 0n tne srEe' ii lñiiì-L-IÀã ""iponsiullltv of the contractor to notlfv the or.ã"i-åii¡" u¡ilittes or sti'uctures concerned before startlng Hork, 4. ship Impact: STORJ.I f)RAII{AGE coLLtSloÑ -VELQCITYo;ê FP3 .s,' ¡oiêei o¡ Boì¡ôrd: VELOCITY t;O KT 9Y3TEM ?O KIPS IN ANY ,plRECflON :ERAvtÞFÐ 6. ,Hlnd Load: tiBC pressure mp " 30 psf. 7. Seismlc Load: a. The concret€ Pler is deslgned for ô horlzoltal load ln any- ¿i;e;;i;;-;quai to ioÍ or'the deÀd loäd. (ugc zone 3' K: 1.0') b, Bulldlng lype structures, lncludlng Pavlllon: UBC Zone 3 fmportance fu.to" . . . '. .... ..... . . Period and Slt€ Factor Pavlllon K. 1.33; V'zlcSKU"0.l4H sêàl: aìì .lolnts exposed to groundwater or earth' Fom ò ä;ü^";;; åi'i ii"ñ ããep v-srıove or squôre recess alons the åiiålää"iå.í,it iãi^i.-'sánãùiãst' Þrlni€ ¿nd seal wlth an ilã;;;ä ;ii*iñ";; seâl¡nt whlch 15 compðtlble wlth the sòècif led damp-Proof lng. ln cases where jolnts can be shown not to lmpâlr the strength.of the ;iñ;;;": ii'; iiiuiir"ul enslneer màv relôx these requirêments' STRUCTTJRAL STEEL 1. structural steel sha'll be detalled, fabrlcated and erected ln accor- dance wlth the lastest AISC codes and speclflcôtlons ald conform to the fol lowlng: ASTM Á-36 - Structural shapes and plates ASÌM A-5Ol - Rectangùìar or square structurtì tublrq AStü A-53, Type E(lf ôpproved) or iyæ !i ıra¿å s - Round struetural tublng (plpe) ASÍM Â-307 - Ihreaded rods 2. connectlons not shown o¡ the drawlngs shalì be detôlled to support thê slmole soan reactlons of thê to¿41 load (beðm slze ônd span) inãrãuiäa l" the tdble "AlloHôblê Load3 on Beams," Part 2, of the AIsc Hanual. 3. tinless otherwlse noted, all fleld connectlons shôl1 bE-mde rl¿h-- á:iiïø Ãirtt ¡-¡zs rvDe N bolts confomlng to the "speclflc¿tlon for siruciuraì Jolnts Ulinq ASTM A-325 and A-490 8oìÈ5." 4. Bolts se¿ ln concrete or fastenlng Íood lo steel shall confom t0 Ãsru ¡-¡oz, except as speclflcôìly noted othetrlse' 5, one-slded connectlons llll not be permltted unloss detalled o¡ the drawlngs. 6. fhe steel elsentr (trusses, b€ams and coìunns) have been-deslgned-- ;;;;¡iil io iñe etåstic meihod, to wlthstand the deslgn load3 wlthout ¿xceedlnq allowðb¡e stresses. Thê contracÈor shall tmPo- ;;;tì;-Ñ;;¿ iniónplete part! of a structure unt{l 3uch tlne as the struciure as a Hhole l3 cmplete' 7. In addltlon to the structural requlrefients lndlc¿ted on the.dr'Hlngs ôll tubulôr sectlons 3hôll be clo!6d by seaì ueìdlng ln lleu 0f other requlrments, close tubul¡r lectlons with 5/16" plate' Foms - true to ìlne, tlght and free of debrls Nane of batch Plant.serlal No. of t'lcket. Date ônd truck number. Nane of Contractor, soeciflc ndme of lob, s¡eclflc deslgnàtlon of concrete (Mlx No. l, 5 sack') Afrount of concrete. Ilme loaded on. llme of Mlxing - lå hours or 300 revolutlon maxlnum. Sl ump. A=A/\^ A€AM ENOINÉERS INCORPORATED CONSULTINO EN6INEERg PÂ$€Ct Tlnê .-,P.OIfiT-: .'' '..'.:fcþl€EtË'*':. Scer Íte:';- : ::::r:- .:' - *- -:äË.8=Ï€Râkã::;;Ño]!Eg -- ,- ,.:-, a:: .' . ::- ocsrc-usv: J,'Zt¡eY--: .: --'i omwoi lÊÍFttilÏNtl: l. ì. mre .-,G;'ÉËË5't9rl9Ì .j oterc. .-fr.1ê@dE '- {'¿ ãt ¡i :ã g catch bàsins containfnq greðse tr¿P shòl1 confom to type Il_8. iliã"¿ìiã iã iiiñ¿arú ilãn No. 54i ¡ll other catch bôslns-shall ;;;;il i.-iv;;-i-8 accordlne to stàndard Plðn No 5l; ôll.lnlet ;;;;; ";ã qíãi"i it'iii-"0"ió- to standard Plan No' 4e' stôndard Pìðns as per API,JA SPeclflcâtfon' All stom drùin plpe shalì be plaln concréte plpê confomlng t0 niir'r C-tq, class 2, or apÞroved bv the Englneer' All stom d¡din plpe, s¡nltary seHer piÞe' and wÀter malns shaìl be ;i;;Ii; ;i;;; Íúi úe¿¿inq pär ¡pwA'- ieiT spectftcôtlons. (Natlve ã;;;;ì"¡ ;;ñ uied ir ¿céebted bv Inspector') SffE EXCAVATION AND BACKFILL t- fhe flnlsh contour llnes shorn on thls gradlng plan are top of pavment. 2. Al1 structures top and/or grade not coôfoming o¡ flttlng the new pavdent turface shatt be adiusted accoldltgly. 3. fhe Contrðctor Jhôl1 cleôr and grub all areas to be excôvated, fllled and/or paved to the sðtlsfôctlon of the ù{ner. 4. The contractor shall str{p the surface organlc materlal a¡d dlspo3e of the unsultable fi¿terlal In a Dônnêr approved by the 0Ener' 5. Pfllor to the placment of flll, the Contfaclor shàll scàrlfy the areãs to be fìlìed to ô dêpth of tweìve (rz) lnches. once scarl- flpd- the solls shalt be condiÈloned to the proper nolstl]re content iá"-,imoã"iion ônd cnp¿cted to at least nlnety-flve (95) percent of tñe maximum dry denslti ôs detemlned by ASTM compôctlon tê3t proce- dure 0-1557-70. 6. the contractor shall plôce the flll naterlal ln elght (8) inch loose-' ititi-ãòi¿iiionãd to ttt" prop"" nolsture content for compactlon and ióàiãciã¿ to àt least nlnètv-flve (95) percent of the mxlmum drv- ãðniìiv-it'ã"i*tin.d bv th; AsfM cmpaltlon test procedure D-1557-70 :l L 2.Relnforc l drawlngs, côver and no - of the slze and quantltv côlled for on the deslgn Íl.t- braced or su0pdrted sècurely ln posltlon wlth proper cieaiance. Runvayi are not to be suppo¡ted off relnforclrg sluno and cvìlnder Tests - at the ròte of one for eôch 100 yards of ..";i.i" oiäce¿ or fractlon thereof wllh à mlninum of one test for åi"¡ rórninq and afternoon's work. Note, three cyìlnders are re- ;;ì;";-¡;; ¿";h tÀst. Perfom slump test on everv truck load of ¿oncre¿e deìlvered to the Job and record this infomòtlon 0n the qellvery tlcket' Record concrete teñperature. collect Dellve¡y Tickets - to tnclude (also to bé on test report): t. b. c. d. s. h. t.j. { G¡ I N 5.ã $ z z " 0.11t.1.0CxS.0.l4 Heldlnq - verlfv that the welde|ls certlfled accordflg to AHS reoulréments foi the welds belnq nade; that the propêr electrodes ln ovin dry condltlons are belng used; ànd thôt proper methods ðnd preparatlon5 âre used. ,NUMA6 Gr5 dËrã Eå irir 2024 WSDOT StandardSpecifications for Road, andBridge, and MunicipalConstruction DESIGN LOADS: All structural steel permanentlyincorporated into this project below thepier deck shall be galvanized per ASTMA123. All steel elements above the pier deckshall be cleaned and painted per Section6-07 in the WSDOT StandardSpecifications. The bottom face of the upper towercolum bottom plates shall be cleaned andpainted per Section 6-07 in the WSDOTStandard Specifications before attachingto the lower galvanized column sections. All steel fasteners and associatedhardware permanently incorporated intothis project shall be galvanized per ASTMA153 or F2329 unless otherwise noted. February 6, 2024 I - 37 Column sectionbelow deckFebruary 6, 2024I - 38 February 6, 2024I - 39 February 6, 2024I - 40 Steel ColumnTimberPier PileSteelAngleTie-Down-NutsBase andShim PlatesSteel Anglewith GussetsBase andShim PlatesVertical Tie-Down-BoltsFabricFabricNuts missingat all visiblelocationsNuts missing alllocationsFebruary 6, 2024I - 41 February 6, 2024I - 42 24.5" Per Detail8/1A2February 6, 2024I - 43 "'*f,3othR 2024 Lodging Tox Fund Non-Evenl Applicqlion This opplicqtion is for non-event reloted proposols only. Applicqlion ond Fundino Guidelines LF! - !l7 Please review the LTAC Vision, Goals and Prlorities for LodRing Tax Funding ProRrams to assist answering your application questionnaire. Click here for more eeneral information about the Lodging Tax Program. lf you have any questions regarding this application process or the grant opportunity itself, please contact Planning Supervisor Ben Braudrick at 360-406-0654, or email ced@citvofpa.us. All applications mustbe sent to ced@citvofpa.us by 5:00 PM, October 16,2023. Funding Priorities - Non-events: o Lend support to a diverse range of sustainable tourism activities to encourage visitors to enjoy longer stays and return often. . Support the increase of tourism capacity, where capacity is defined as the broad number activities within the community a visitor can attend, visit, or take part in when staying overnight. o Assist the maintenance establishment tourism related capital facilities including: o Wayfinding and lnterpretative Signage, o Public Restrooms o Transportation facilities, and o Passive recreational park facilities (benches, walkways, and lighting)' o Support efforts to improve information on attractions and facilities. o Fund proposals that encourage and enhance tourism during the off-peak time as stated below. o Promote tourism that highlights Port Angeles assets - its natural beauty, geology, outdoor activities, anthropology, community events, lifelong learning opportunities, history, culture, and the arts. o Develop key community assets that function as destinations or venues for multipurpose events on a year-round basis. . Create partnerships and synergies with existing organizations to develop and promote attractions and events for visitors. o Develop innovative opportunities that improve the tourist/resident relationship o lmprove effectiveness of coordinated transportation and trail linkages. o Support of organizations and projects that promote coordination and cooperation in tourism activities. Scoring Criteria for Non-Event Proposals (Capital Facilities/Projects) - 30 possible points: 7. There is evidence provided that this project will help increase opportunities for tourism sustainable activities. 2. There is evidence provided that the project will encourage visitors to enjoy longer stays and return. 3. The project plan is clear with a timeline for action defined and the proposal reflects enough detail to effectively determine potential for success. 4. The budget provided reflects a clear understanding of the costs associated with this project and there is evidence that this budget is based on market research, structured estimates, or estimates provided by contractors. 5. The project supports LTAC priorities to increase transportation, quality of city infrastructure, wayfinding, or enhances the city's natural assets to improve the overall look and feel and welcoming design of Port Angeles. 6. The project will support our local economy through local contracts, retail purchases, or partnerships. Scoring Criteria for Non-Event Proposals (Operations & Marketing) - 25 possible points: L. There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities. 2. There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits.February 6, 2024 I - 44 3. The proposal provides clear evidence that this organization can successfully draw tourists. 4. This project supports LTAC priorities to improve transportation, quality of city infrastructure, or wayfinding or enhances the city's natural assets to improve the overall look and feel and welcoming design of Port Angeles. 5. This project clearly reflects how the funds will be used to help sustain a tourism-related business. Scoring for Non-Event Proposal Criteria Each criterion will be evaluated on the following spectrum: o Strongly Agree - 5 pts o Agree-4pts. o Neutral-3pts. o Disagree-2pts. o Strongly Disagree - 1 pt. o Did not answer - 0 pts. Applicont lnformoiion Organization/Agency Name: Port Angeles Dream Plavground Foundation Amount Requesting ( ?co non FederalTax lD Numben 20-0530145 Facility Name or Operation (if applicable)Erickson Plavfield Contact Name and Title: Steve Methner Mailing Address: P.O. Box 416 City : Port Aneel State: WA ZiP:98362 Phone: 360-460-7356 Email Addre ... .f^\,^m^l-h na16)nr rf lnn k m Check all service categories that apply to this application: tr Operation of a Tourism Promotion/Destination Marketing Agency n Operation of a Tourism-Related Facility owned or operated by a non-profit organization X Operation and/or Capital Costs of a Tourism-Related Facility owned by a municipality Check which one of the following applies to your agency: X Non-Profit 4ttachcopyofcunentnon-profitcorponterqistntionwithWashinstonSecretaryofState) tr Public Agency Complete Application lncludes (check allthat apply): tr Application Questionnaire n ltemized budget for your non-event related operation or capital facility (income and expenses) I Description of, and a budget showing, how you intend to use the amount requested from the City of Port Angeles. n A copy of your agency's current registration with the Washington Secretary of State. tr (Optional) Brochures or other information about your facility or items showing recent tourism promotion efforts - Limited to 8 pages City of Port Angeles Non-event Related Lodging Ta Application Page 2 February 6, 2024 I - 45 Applico nl Queslionnoire General Questions 1. Briefly describe your tourism-related operationfacility and what you are requesting lodging tax for. Answer: The Children of Port Angeles dreamed up something special, and on September 1.1,2OO2, their dream a reality. The original Port Angeles Dream Playground was built over five days in September of 2002 by more than two thousand volunteers using tools and equipment loaned by the community. lt was one of the largest volunteer projects Clallam County had ever seen. Over S185,000 was raised to pay for the construction with most of the funds coming from local businesses and more than 10,000 individual contributors. During the summer of 2O2!, volunteers, donors, and local corporate sponsors joined the Dream Playground Board to replace the aging wooden structures and wood chip ground covering with one of the safest, best designed, and most inclusive playgrounds in the state. As the community knows, the Dream Playground was the victim of arson. Bad things happen sometimes. Thousands of donations and hundreds of hands built a playground that is loved and used so heavily by our kids and community and on, December 20,2023, we awoke to find much of it destroyed by fire. We are alljust in grief and shock, because it is more than a playground; it's a statement about who we are as a community, and about where our priorities lie. lt feels like we've lost a loved one. But unlike that kind of unrecoverable loss, structures can live again. We are lucky to have a town full of giving and caring neighbors who know how to build and make good things happen. Our playground will be back and better than ever. We are already preparing ways to work closely with local organizations and city officials to develop a coordinated plan for the recovery and rebuilding of the Dream Playground 2. lf you have received Lodging Tax Funds in prior years, are you doing anything significant or differently this year? Answer: Lodging tax funds were received in 2020 and 2021- in the total amount of 560,000. 3. Are you applying for Lodging Tax funds from another jurisdiction? Yestr NoX lf yes, list the other jurisdiction(s) and amount(s) requested. Answer: 4. Does your Organization/Agency have paid employees? lf so, what is the annual payroll for all employees? Answer: No. 5. Describe you target tourist audience (location, demographics, interests etc.) Answer: fhe Dream Playground serves visitors to the community, children in Port Angeles (estimated 3,700 children under 18), and children in the surrounding region. The playground had dedicated areas specific to children ages 2-5 and 5-12, with a centralseating area for parents. Although the numberof children that utilize the playground is difficult to determine, the playground is heavily utilized with active daily use, and tourism- related visits likely number in the low thousands annually, and in the low tens of thousands with all user visits. The playground sees visitors from across the state and the world, as the area is home to Olympic National Park. Recently the City of Port Angeles and the Community received the Washington Recreation Parks Association "Facilities, Parks & Trails Spotlight Award for Population Under 100,000" for Erickson Playfield. The Dream Playground was a huge part for receiving that award. City of Port Angeles 2024 Lodging Tax Fund Non-Event Application Page 3 February 6, 2024 I - 46 6. Describe how your operationfacility lends support to a diverse range of tourism activities, which will encourage visitors to enjoy longer stays and return often. Answer: The current Dream Playground is a fixture that is used by tourists year around. Lodging Tax funds will enable the Dream Playground Foundation to rebuild our iconic structure that will continue to provide a place for tourists and families to use over the next 30-plus years. Surrounding the playground is Civic Field, tennis courts, a skate park, and a calisthenic park and a world class "Pump Track". This centralized park in Port Angeles is considered our Recreational Corridor and will be heavily used by not only locals but tourists. LTAX Goals and Priorities for Lodsins Tax Funding Programs 7. Does your operationfacility promote tourism that highlights Port Angeles assets - its natural beauty, geology, outdoor activities, anthropology, community events, lifelong learning opportunities, history culture, and the arts? X Yes tr No lf yes, please describe. Answer: The Dream Playground is a proven attraction to out-of-town guests. lt is one of the more common referral destinations for the Chamber of Commerce to make for visitors with children. lt is literally full of visiting families during peak visiting season at Olympic National Park. We also receive reviews, emails, and excellent ratings on social media from out of town visitors, many of whom say they specifically choose to come back to Port Angeles because their chlldren want to play on our Dream Playground again. 8. Does your operationfacility support efforts to improve information on existing City of Port Angeles tourist attractions and facilities? X Yes tr No lf yes, please describe. Answer:The Dream Playground Foundation has a strong relationship with the City of Port Angeles and other non-profit entities, including the Port Angeles Chamber of Commerce. 9. Describe how your request will promote existing lodging establishments, restaurants, and businesses located in the City of Port Angeles. Please be specific. Answer:The Playground does not specifically promote lodging, restaurants and businesses but the tourists who use the facility are associated with all three of these type of things. -ZO. Describe how your request will create partnerships and synergies with existing CiW of Port Angeles organizations to develop and promote attractions and events for visitors. Answer: See answer #6. Budeet and RCW related Questions 11. What is the overall budget for your operationfacility? What percent of the budget are you requesting from Port Angeles Lodging Tax Fund? What percentage of your budget is related to tourism and marketing activities? (may reference attached budget). Answer: lt ls difficult to quantify the overall cost of the Generation ll Dream Playground. We expended 5650,000 for materials in the original build but as all labor was donated, we would estimate that it was S1,000,000 to Sf,SOO,OOO project that was built by donations, Lodging Tax, City REIT Funding, and hundreds of volunteers. The preliminary materials estimate to rebuild including fees is 5531,000. This is again using all- volunteer labor for construction. The playground markets itself as people drive by. Our marketing is by City oi Port Angeles 2024 Lodging Tax Fund Non-Event Application Page 4 February 6, 2024 I - 47 volunteer administration of our website and social media, and we use no donations to market our structure www. pad rea mplavground.org is our website. 12. How does this proposal demonstrate use of Lodging Tax Funds in accordance with RCW 67.28.1816? Please be specific and cite code directly. Answer: RCW 67.28.1816 Lodging tax-Tourism promotion. (1) Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly through a convention and visitors bureau or destination marketing organization for: (a)Tourism marketing; (b) The marketing and operations of special events and festivals designed to attract tourists; (c) Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a municipality or a public facilities district created under chapters 35.57 and 36.100 RCW; or -The Playground is an important part of attracting young families here for recreation, sports events, jamborees, and festivals. lt is listed on TripAdvisor.com, Google, Facebook, and Yelp, and has many Google reviews from out-of-town visitors looking for destination playgrounds. A common theme from an actual online review in 2O2O is: "This is possibly the coolest park I've ever taken my kids to. lt's huge and there's tons to do. We travel quite a bit and we usually hit parks in whatever town we're in. This is one of the best." Signature a nd Certification: I am an authorized agent of the organization/agency applying for funding. I have read the application instructions and understand that: o I am proposing a tourism-related service for 2023.|f awarded, my organization intends to enter into a Municipal Services Contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit to use City property, if applicable. o The City of Port Angeles will only reimburse those costs actually incurred by my organization/agency and only after the service is rendered, paid for if provided by a third party, and a signed Request for Reimbursement form (or other form acceptable to the City) has been submitted to the City, including copies of invoices and payment documentation. . My agency will be required to submit a report documenting economic impact results in a format determined by the City. As a condition of this application for funding if any funding is provided by the City of Port Angeles using lodging tax funds, I agree to provide all written reports required by the City in accordance with the reporting deadlines established by the City. Any funding that is received through this program requires awardees to cite the City of Port Angeles as a funding partner on any website or promotional materials. This signature is also acknowledgment of reading and understanding, in its entirety, the application and its cover letter, and your responsibilities as a grant applicant and recipient. Please save this application as a PDF document and sign digitally in Adobe Reader or Acrobat. Learn More Here. Steve Methner, President Dream Playground Foundation Print Name of Applicant 1t23t2024 City of Port Angeles 2024 Lodging Tax Fund Non-Event Application Signature Page 5 Date February 6, 2024 I - 48 To be eligible for consideration, your complete proposal must be received by the deadline. The Committee will review proposals in a public meeting and determine funding recipients and levels of funding. Submit one digital copy of the proposal coversheet, completed questionnaire, and any attachment in ONE pdf document to: ced@citvofpa.us . lf you hove any questions on how to submit, pleose contoct the above emoil. o You must complete and sign the applicotion. The proposal and all documents filed with the City are considered public records. The City may choose to post on its website copies of the proposals and attached documents. City of Porl Angeles 2024 Lodging Tax Fund Non-Event Application Page 6 February 6, 2024 I - 49 Date: February 6, 2024 To: City Council From: Nathan A. West, City Manager Kari Martinez-Bailey, City Clerk Subject: Ad Hoc Committee on Boards, Committees, and Commissions Appointments Background / Analysis: There are several open positions on various City of Port Angeles advisory groups. Current work is being done by Madrona Law to provide overall clarity and possible future revisions to the current code as it relates to City advisory groups and the application review process. Currently, the process of appointment varies from committee to committee. Members from advisory groups, including the Public Safety Advisory Board and the Parks, Recreation and Beautification Commission have their own internal process for reviewing applications for potential members. Once their board and commission members have made a recommendation on appointment, they forward their recommendation for final approval directly to the full Council. The Planning Commission and Lodging Tax Advisory Committee do not have similarly defined processes. The City posted to the City’s website and advertised in the Peninsula Daily Newspaper, notifying the public of the opportunity to serve the City as a volunteer. The application period has closed, running from September 1, 2023, to January 12, 2024. The applications each contained specific supplementary questions to assess the applicant's aptitude and suitability to carry out the work performed by the particular committee. Recognizing that members will need to be appointed so they may attend their first meetings in March, the City Council should consider how best to move forward relative to the application review, interview, and recommendation process. Therefore, staff is recommending that Council appoint a single ad hoc committee for 2024 to meet and review applications until the more permanent process from Madrona Law is adopted. Staff recommend the ad hoc committee be comprised of three Council members and two staff members. Including staff participation will ensure scheduling, preparation of materials for review, and assist with Summary: Council will soon need to appoint community members to various positions on the City’s Boards, Committees and Commissions. The application period to apply to these groups has now closed. Staff requests that Council appoint an ad hoc committee to review these applications, interview the applicants, and make recommendations on appointments to the full Council. Funding: Members serve without compensation. Recommendation: Appoint an ad hoc committee consisting of three Council members and two staff members to review applications, interview as necessary, and make recommendations to the full Council on various appointments as needed no later than March 15, 2024. February 6, 2024 I - 50 recommendation of any appointments to the full Council. The ad hoc committee may choose to interview candidates. Proposed Time Frame: February 6 – Appoint ad hoc committee February 7 – Review applications and schedule meetings Mid to late February – Hold meetings/interviews, make recommendations to forward on to the full Council March 6 – Appoint new members to the Planning Commission, Parks Commission, and Lodging Tax Advisory Committee March 19 – Appoint new members to the Public Safety Advisory Board Funding Overview: Members serve without compensation. Attachment: Current Open Positions. February 6, 2024 I - 51 Board, Commission & Committee - Vacancies and Term Expirations February 6, 2024 BOARD POSITION/ TITLE VACANT OR EXPIRING TERM EXPERATION Lodging Tax Advisory Committee Voting Member / Tax Recipient Expiring 2/28/2024 Voting Member / Tax Collector Expiring 2/28/2024 Member-at-Large / Non-Voting Member Vacant Unexpired Term – 2/28/2025 Member-at-Large / Non-Voting Member Vacant 3/1/2024 – 2/28/2026 Parks, Recreation & Beautification Commission Commissioner Expiring 2/28/2024 Commissioner Expiring 2/28/2024 Student Representative Vacant 1-Year Term Student Representative Vacant 1-Year Term Planning Commission Position 2 Vacant Unexpired Term – 2/28/2026 Position 5 Expiring 2/28/2024 Position 6 Expiring 2/28/2024 Public Safety Advisory Board Position 1 / Business Owner or Manager Vacant Unexpired Term – 2/28/2026 Position 4 / High School Student Vacant 1-Year Term Position 5 / EMS Agency Expiring 2/28/2024 Position 6 / Tribal Member Vacant Unexpired Term – 2/28/2026 Position 7 / Tribal Member Vacant 3/1/2024-2/28/2028 Position 9 / Community Representative Vacant 3/1/2024-2/28/2028 Position 10 / Community Representative Expiring 2/28/2024 321 East Fifth Street Port Angeles, WA 98362 February 6, 2024 I - 52 Date: February 6, 2024 To: City Council From: Mike Healy, Director of Public Works & Utilities Subject: Downtown Tree and Sidewalk Replacement Phase 3 Project, TR09-18, Award Construction Contract Background / Analysis: The Downtown Tree and Sidewalk Replacement Phase 3 Project has been part of the Transportation Improvement Plan for some time now when planning began in 2018. The goal of the project is to eliminate trip hazards along pedestrian facilities and beautify the downtown area. A similar project was completed in 2016 along First Street. The project area includes work on Front Street, Oak Street, Laurel Street and Railroad Avenue. To match the project scope to available budget repair areas are limited to locations that have experienced the greatest settlement between brick pavers and concrete sidewalk or experienced tree roots heaving the sidewalk or tree boxes. This project supports the City’s Comprehensive Plan: •Goal (G-3I) “To provide shopping areas meeting the needs of all City residents and visitors that are safe, compatible with surrounding land uses, and congruent with environmental goals.” •Goal (G-3J) “To provide a pleasant, safe, and attractive shopping environment in the traditional downtown waterfront area including a wide variety of shopping, dining, entertainment, arts, culture, and housing opportunities for visitors and residents alike” Notice of the bid opportunity for Downtown Tree and Sidewalk Replacement Project Phase III was advertised through the Builders Exchange of Washington on January 4, 2024, the Daily Journal of Commerce and Peninsula Daily News on January 4th and 11th, 2024. On January 25, 2024 six bids were received and opened, Interwest Construction Inc. of Burlington, WA is the apparent lowest, responsive, responsible bidder for the project with a total bid amount of $396,890. Summary: The approved 2024-2029 Transportation Improvement Plan (TIP) included the Downtown Tree and Sidewalk Replacement Phase 3 Project which will occur in the right of way of Front Street, Railroad Avenue, Oak Street and Laurel Streets. The project was advertised for construction bids and six bids were received with Interwest Construction Inc. of Burlington, WA being the lowest responsive bidder in the amount of $396,890.00. The work in this project will include replacement of street trees, brick pavers, concrete curbs, and concreate sidewalks at key locations downtown where pedestrian facilities have trip hazards. Funding: The approved 2024-2029 TIP included funding for the project in the amount of $500,000 for construction of the TR09-18 Downtown Tree and Sidewalk Replacement Project Phase 3 from account 312-7930-595-6510. Recommendation: Award a contract for the full project bid amount to Interwest Construction, Inc. for the Downtown Tree and Sidewalk Replacement Phase III Project TR09-18 in the amount of $396,890.00 including applicable taxes and authorize the City Manager to sign a construction contract for this project and to make minor modifications if necessary. February 6, 2024 J - 1 The total bid amounts, including taxes, are tabulated in the following table: Contractor Total Bid Interwest Construction, Inc. $396,890.00 Simmons & Sons Contracting, Inc. $484,500.00 Jamestown Excavating $445,335.00 TITAN Earthwork LLC $598,771.00 Nordland Construction NW $539,250.00 2 Grade LLC $441,048.00 Engineer’s Estimate $513,832.00 Funding Overview: The approved 2024-2029 TIP included construction funding in the amount of $500,000 for the TR09-18 Downtown Tree and Sidewalk Replacement Project Phase III (312-7930-595- 6510). February 6, 2024 J - 2 STATUS REPORT JUNE 2023-DECEMBER 2023 GRANT & LOAN PUBLIC WORKS AND UTILITIES Respectfully Submitted: Mike Healy, Public Works and Utilities Director Jonathan Boehme, City Engineer GRANT FUNDSP U B L I C W O R K S S T A F F A R E C U R R E N T L Y M A N A G I N G 2 1 A C T I V E G R A N T S . T O T A L S E C U R E D G R A N T F U N D S : $2 7 ,6 8 6 ,0 4 5 .2 0 P U B L I C W O R K S S T A F F H A V E A P P L I E D F O R T W O A D D I T I O N A L G R A N T S . T O T A L F U N D S A P P L I E D F O R : $3 ,9 9 4 ,2 3 0 P U B L I C W O R K S S T A F F H A V E A P P L I E D F O R T H R E E G R A N T S T H A T W E R E D E N I E D . T O T A L F U N D S : $9 ,5 5 0 ,0 0 0 T O T A L G R A N T F U N D S A V A I L A B L E F O R C I T Y L A B O R R E I M B U R S E M E N T : $3 ,6 2 4 ,7 2 0 .1 1 P U B L I C W O R K S S T A F F H A V E C L O S E D O U T E I G H T G R A N T S . T O T A L F U N D S : $2 ,3 9 1 ,8 4 0 List of Acronyms: BPA: Bonneville Power Administration AIP: Arterial Improvement Program BRAC: Bridge Replacement Advisory Committee DOE: Department of Ecology PASD: Port Angeles School District NOSC: North Olympic Salmon Coalition DWSRF or SRF: Drinking Water State Revolving Fund or State Revolving Fund FEMA: Federal Emergency Management Agency HSIP: Highway Safety Improvement Program NOANet: Northwest Open Access Network PBS: Pedestrian and Bicycle Safety FHWA: Federal Highway Administration PSP: Puget Sound Partnership PSMP: Pedestrian Safety and Mobility Program PWTF: Public Works Trust Fund RCO: Recreation and Conservation Office RCO WWRP - Trails: Recreation Conservation Office Washington Wildlife and Recreation Program - Trails STBG: Surface Transportation Block Grant Program SRF: Salmon Recovery Funding TIB: State of Washington Transportation Improvement Board TBD: To Be Determined WSDOT: Washington State Department of Transportion WFL: Western Federal Lands USDOT: United Stated Department of Transportation RAISE: Rebuilding American Infrastructure with Sustainability and Equity S T O R M W A T E R Grant & Loan Update Total Grant Funds: $1,005,426 Grant Source & ID: DOE #WQC-2023-PoPAnPW-00153 Amount Grant Match/Loan Data: $1,005,426 from Stormwater Financial Assistance Program/15% City match required Project Cost: $1,182,853 Award Listing: July 2022 City Labor Reimbursement: $15,000 Total Grant Funds: $474,300 Grant Source & ID: DOE #WQC-2016-PoAnPW-00368 Amount Grant Match/Loan Data: $474,300 from Stormwater Finance Assistance Program; $83,700 minimum City match required Project Cost: $4,125,283 (including grant funded design) Award Listing: July 1, 2015 City Labor Reimbursement: $60,000 City Hall Parking Lot LID Retrofit Decant Facility 1 3 2 4 Status Status Status Status Grant Acceptance approved by Council October 2022. City received 100% PS&E review and acceptance May 2023. Project advertised with bid submittal deadline June 22, 2023. Bids rejected. Project to be advertised again by the end of 2023. Construction to begin in Spring 2024. Grant Acceptance approved by Council February 2016; Grant awarded February 2018. Agreement in place. Responding to DOE design report comments. 90% design in progress. Enhanced Source Control Program Development Total Grant Funds: $173,245 Grant Source & ID: DOE #WQC-2022-PoAnPW-00169 Amount Grant Match/Loan Data: $173,245 from Stormwater Financial Assistance Program; 15% City match required Project Cost: $173,245 Award Listing: July 2021 City Labor Reimbursement: $26,583.65 Grant Acceptance approved by City Council June 2022. Grant Agreement in place. Work underway. Grant active into summer 2024. Progress on-going. Capacity Grant Total Grant Funds: $130,000 Grant Source & ID: WQSWCAP-2325- PoAnPW-00067 Amount Grant Match/Loan Data: $130,000; No City match required Project Cost: $130,000 Award Listing: July 2023 City Labor Reimbursement: $130,000 Reviewing and executing the agreement tentative by the end of the year. S T O R M W A T E R Grant & Loan Update Total Grant Funds: $1,667,250 Grant Source & ID: DOE #WQC-2024-PoPAnPW- 00217 Amount Grant Match/Loan Data: $1,667,250 from Stormwater Financial Assistance Program/5% City match required Project Cost: $1,755,000 (Construction) Award Listing: July 2023 City Labor Reimbursement: $82,000 16th Street LID Retrofit5 Status Grant Negotiations Underway W A S T E W A T E R Grant & Loan Update 6 StatusPuget Sound Nutrient General Permit Total Grant Funds: $160,091 Grant Source & ID: DOE WQPSNR-2021- PoAnPW-00035 Amount Grant Match/Loan Data: $160,091 from Water Quality Puget Sound Nutrient Reduction-DOE; No City match required Project Cost: $160,091 Award Listing: July 2022 City Labor Reimbursement: $15,000 Approved by City Council October 2022. Work underway. T R A N S P O R T A T I O N Grant & Loan Update Total Grant Funds: $2,000,000 Grant Source & ID: FHWA #TBD Amount Grant Match/Loan Data: $2,000,000 from WA Federal Lands Access Program; 13.5% minimum City match Project Cost: $3,973,000 Award Listing: June 2018 Grant Agreement signed. This grant will be used to construct phase I and will run from 2021-2023. Work underway. Total Grant Funds: $681,348 Grant Source & ID: FHWA/WSDOT Amount Grant Match/Loan Data: $113,348 HIP, $568,000 STP; 13.5% minimum City match Project Cost: $3,973,000 Award Listing: April 2019 Grants accepted by City Council May 2019. Funds transferred to WFL under agreement above. Total Grant Funds: $487,240 Grant/Loan Source & ID: FHWA/RTPO Amount Grant Match/Loan Data: $487,240 TA; 13.5% minimum City match Project Cost: $3,973,000 Award Listing: June 2020 Race Street Complete Phase 1 - 8th Street to Olympic Park (construction only)Status 8 9 7 Status Status Project Selected for TA Grant. Funds transferred to WFL under agreement above. Race Street Complete Phase 1 - 8th Street to Olympic Park Race Street Complete Phase 1 - 8th Street to Olympic Park Total Grant Funds: $500,000 Grant Source & ID: FHWA/WSDOT Amount Grant Match/Loan Data: $500,000 STBG; 13.5% minimum City match Project Cost: $3,973,000 Award Listing: August 2020 Project selected for 2021 Surface Transportation Block Grant. Funds transferred to WFL under agreement above. 10 Status Race Street Complete Phase 1 - 8th Street to Olympic Park T R A N S P O R T A T I O N Grant & Loan Update Total Grant Funds: $750,000 Grant Source & ID: FHWA/WSDOT Amount Grant Match/Loan Data: $750,000 STBG; 13.5% minimum City match Project Cost: $6,000,000 Award Listing: May 2023 City Labor Reimbursement: $600,000 Total Grant Funds: $5,654,520 Grant/Loan Source & ID: WSDOT/FHWA #LA-10265 Amount Grant Match/Loan Data: HSIP: $665,000 (Design), $10,000 (RW), $4,979,520 (Construction) Project Cost: $5,654,520 Award Listing: December 2020 City Labor Reimbursement: $132,000 Signal Controller Upgrades Status 12 13 11 Status Status Grant accepted by City Council December 2021. Agreement in place. Design underway. Additional grant funds awarded: $3,992,361 Race Street Complete Phase 1 - 8th Street to Olympic Park Race Street Complete Phase 2- 8th Street to Front Street Total Grant Funds: $550,000 Grant Source & ID: FHWA/WSDOT Amount Grant Match/Loan Data: $550,000 STBG; 13.5% minimum City match Project Cost: $3,973,000 Award Listing: April 2021 Project selected for 2021 Surface Transportation Block Grant. Funds transferred to WFL under agreement above. Project selected for 2023 Surface Transportation Block Grant. Total Grant Funds: $1,280,000 Grant Source & ID: WSDOT/FHWA Amount Grant Match/Loan Data: HSIP: $241,000 (Design); $100,000 (RW); $939,000 (Construction) Project Cost: $1,280,000 Award Listing: September 2022 City Labor Reimbursement: $75,370 Accepted by City Council January 17, 2023. Agreement in negotiations; Design phase to begin 2024. Construction phase to start 2025. 14 Status First/Front Pedestrian Safety Enhancements T R A N S P O R T A T I O N Grant & Loan Update Status158th Street Paving Total Grant Funds: $1,464,365 Grant Source & ID: TIB 8-2-150(010)-1 Amount Grant Match/Loan Data: $1,464,365 TIB; $440,000 City match Project Cost: $1,904,365 Award Listing: December 2022 City Labor Reimbursement: $23,069 Accepted by City Council January 17, 2023. Agreement in place. Design to be done in- house. Construction planned for summer 2024. Total Grant Funds: $3,400,000 Grant Source & ID: FHWA/USDOT Amount Grant Match/Loan Data: $3,400,000 Project Cost: $3,400,000 Award Listing: June 2023 City Labor Reimbursement: $1,600,000 16 StatusRAISE PS2P Grant (Design Only) Grant Negotiations Underway Total Grant Funds: $1,959,000 Grant Source & ID: DOT Amount Grant Match/Loan Data: $1,959,000 Project Cost: $1,959,000 Award Listing: June 2023 City Labor Reimbursement: $145,000 10th Street Bike Boulevard & 8th17 Status Grant Negotiations Underway Total Grant Funds: $740,149 Grant Source & ID: TIB Amount Grant Match/Loan Data: TIB $740,149; $400,000 City funds Project Cost: $1,140,149 Award listing: December 2023 City Labor Reimbursement: $95,012.46 Accepted by City Council December 19, 2023. Agreement in place. Status18Marine Drive Paving Project T R A N S P O R T A T I O N Grant & Loan Update Total Grant Funds: $2,483,000 Grant Source & ID: NHS AMP Amount Grant Match/Loan Data: $2,483,000; $600,000 minimum City match Project Cost: $2,483,292 Award: January 2024 City Labor Reimbursement: $385,685 Grant Negotiations Underway First Front Paving Project Status19 C O N S E R V A T I O N Grant & Loan Update Total Grant Funds: $2,103,611.20 Grant Source & ID: DOT Amount Grant Match/Loan Data: DOT $2,103,611.20; $500,000 minimum City match Project Cost: $2,629,514.00 Awarded: January 2024 City Labor Reimbursement: $240,000 Grant Negotiations Underway Status20DOT EV Charging Stations Total Grant Funds: $22,500 Grant Source & ID: WADOC Amount Grant Match/Loan Data: $22,500/No City Match Project Cost: $TBD Awarded: January 2024 City Labor Reimbursement: $TBD Grant Negotiations Underway Status21EV Charging Stations A L L Grant Closeout Total Grant Funds: $1,285,000 Grant Source & ID: WSDOT / PBS #LA-9731 Amount Grant Match/Loan Data: $1,285,000 from WSDOT Project Cost: $1,485,000 Award Listing: June 2019 Grant accepted by City Council September 2019. Agreement in place. Construction 100% complete. Grant closeout complete. Total Grant Funds: $200,000 Grant Source & ID: Grant WSDOT #LA8992 Amount Grant Match/Loan Data: $200,000 from Pedestrian and Bicycle Safety Funding Project Cost: $200,000 Award Listing: June 2015 Grant agreement approved by Council September 2016. Grant closeout complete. City Hall Parking Lot LID Retrofit (Design Only) Lincoln Street Safety Status Status Status 2 4 3 Total Grant Funds: $102,000 Grant Source & ID: DOE #WQSWPC-2016-00001 Amount Grant Match/Loan Data: $102,000 from Stormwater Financial Assistance Program; No City Match Required Project Cost: $102,000 Award Listing: February 2018 Grant Acceptance approved by Council March 2019. Final design, approval and reimbursement completed Q1 2022. Grant Closeout complete. Hill Street ODT (Design Only) Total Grant Funds: $398,540 Grant Source & ID: FHWA #DTFH701E3002 Amount Grant Match/Loan Data: $398,540 from WA Federal Land Access Program; $63,761 City minimum match Project Cost: $462,000 Award Listing: January 2015 Grant Agreement signed. 100% Phase I design complete. Grant closeout complete. Race Street Complete (Design only)1 Status A L L Grant Closeout Status Status Status 6 8 7 Total Grant Funds: $160,000 Grant Source & ID: DOE #WQC-2016-PoAnPW-00014 Amount Grant Match/Loan Data: $160,000 from Stormwater Financial Assistance Program; No City match required Project Cost: $160,000 Award Listing: February 2018 Grant Acceptance approved by Council March 2019. Grant Agreement in place. Design completed. Grant closeout anticipated Q3, 2023. Grant Closeout Complete. 16th Street LID Retrofit (Design Only) Stormwater Management Action Plan Total Grant Funds: $85,000 Grant Source & ID: DOE #WQC-2022-00164 Amount Grant Match/Loan Data: $85,000 from Stormwater Financial Assistance Program; 15% City match required Project Cost: $85,000 Award Listing: July 2021 Grant Acceptance approved by City Council June 2022. Grant Agreement in Place. Work underway. SMAP completed March 2023. Grant anticipated closeout September 2023. Grant Closeout Complete. Capacity Grant Total Grant Funds: $132,500 Grant Source & ID: DOE FY2021-2023 Amount Grant Match/Loan Data: $132,500; No City match required Project Cost: $70,000 Award Listing: July 2021-January 2023 Approved by City Council March 15, 2022. Notified of additional aware of $62,500. Grant closeout anticipated July 2023. Grant Closeout Complete. Total Grant Funds: $28,800 Grant Source & ID: DOE AQVWEVWP-1921- PoAnPW-00031 Amount Grant Match/Loan Data: $28,800 from DOE; 40% minimum City Match Project Cost: $48,000 Award Listing: January 2020 Agreement in place. Project complete. Grant closeout complete. EV Charging Status5 A L L Grant Pending Applications Total Grant Funds: $1,994,230 Grant Source & ID: Federal Grant Amount Grant Match/Loan Data: $1,994,230 Project Cost: $TBD Applied: November 2023 TBD SMART Grant 8th Street Connect Housing to Infrastructure Program Status Status1 2 Total Grant Funds: $2,000,000 Grant Source & ID: Federal Grant Amount Grant Match/Loan Data: $2,000,000 Project Cost: $TBD Applied: October 2023 TBD A L L Grants Not Awarded Total Grant Funds: $6,000,000 Grant Source & ID: Federal EPA Grant Amount Grant Match/Loan Data: $6,000,000 Project Cost: $TBD Applied: August 2023 Denied Funding. Total Grant Funds: $3,200,000 Grant Source & ID: RAISE Amount Grant Match/Loan Data: $3,200,000 Project Cost: $TBD Applied: February 2023 Denied Funding. Solid Waste SWIFR Status Status 1 2 Tumwater Truck Route Denied Funding. Rural & Tribal Assistance 3 Total Grant Funds: $350,000 Grant Source & ID: DOT Amount Grant Match/Loan Data: $350,000; $100,000 minimum City match Project Cost: $TBD Applied: September 2023 Status • • • • • • • • • • • • •Mystery of business •Access to capital •Technology barriers •Process barriers • • • • • Entrepreneurs need: • • • • •