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HomeMy WebLinkAboutCC Minutes 11152022CITY COUNCIL MEETING Port Angeles, Washington November 15, 2022 This meeting was conducted as a lrybrid meeting. CALL TO ORDER SPECIAL MEETING Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:02 p.m. Members Present: Mayor Dexter (in person), Council Members Carr (in person), French (in person), Schromen- Wawrin (virtual) and Suggs (in person). Members Absent: Deputy Mayor Meyer and Council member McCaughan. Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey. EXECUTIVE SESSION Based on input from City Attorney William Bloor, Mayor Dexter announced the need for an Executive Session to be held under authority of RCW 42.30.1l0 (lxb), consideration of site selection or acquisition of real estate purchase or lease if likelihood that disclosure would increase price until 5:50 p.m. The Executive Session convened at 5:02 p.m. ADJOURNMENT Mayor Dexter adjourned the Special Meeting at 6:00 p.m. CALL TO ORDER-REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:02 p.m. Members Present: Mayor Dexter (in person), Council Members Carr (in person), French (in person), Schromen- Wawrin (virtual) and Suggs (in person). Members Absent: Deputy Mayor Meyer and Council member McCaughan. Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat, S. Carrizosa, D. Sharp, B. Smith, M. Healy, and N. Gollub. It was moved by Suggs and seconded by French to: Excuse Deputy Mayor and Council member McCaughan Motion carried 5-0. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. PUBLIC COMMENT Bob Vreeland, city resident, spoke about garbage collected at a recent community event and the need for the recycling containers and the City's Climate Resiliency Plan. Jim Haguewood, city resident & President of Association of Realtors, spoke about an upcoming community cleanup event. John Worthington, residing outside City limits, spoke about the City's connection with the ICLEI program PORT ANGELES CITY COUNCIL MEETING - November 15, 2022 LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS Council member Schromen-Wawrin asked the Mayor to add Consideration of a Planning Commission Appointment to the agenda as late item. Hearing no opposition, the Mayor added the item to the agenda as I-7. CONSENT AGENDA At the request of Councilmember French, Mayor Dexter pulled Association of Washington Cities Grant Funding Opportunity from the Consent Agenda. It was moved by Schromen-Wawrin and seconded by Suggs to approve the Consent Agenda to include: l. City Council Minutes of October 4,2022 2. Expenditure Report: From October 22, 2022 to November 4, 2022 in the amount of $6,012,683.34 3. Sffuctural Engineering PSA Amendment2 I Approve Amendment 2 to the 2020- 2021 Structural Engineering Professional Services Agreement with Sargent Engineers, increasing the total contract value by $47,721 to a new not-to-exceed amount of S I 86,67 j and quthorize the City Manager to sign the Amendment and to make minor modifications to it if necessary. 4. Water System Model Support Amendment4 I Award the Professional Service Agreement Amendment 04for the Water System Modeling Support to RH2 Engineering, Inc. of Bothell, lIrA; increase the total contract value by $20,000.00 to a new not-to-exceed amount of $l 14,000.00; extend the agreement expiration date to December i 1, 2024; and authorize the City Manager to execute and to mqke minor modifications to the agreement as necessory. 5. Material Purchase: Traffic Signal Cabinet I Approve and authorize the City Manager to sign a contract with Western Systems of Everett, WAfor the purchase of a new trffic signal cqbinet in the amount of $32,1i,8.84, including sales tac, and to make minor modifications to the contract qs necessory. 6. ITEM PULLED FROM THE CONSENT AGENDA 7 . MOVED TO CONSENT AGENDA - 2022 Budget Amendment#3 I Open the Public Hearing on the 2023 Budget / Continue the Public Hearing to the December 6th Council meeting / Conduct the first reading of 2023 Budget Ordinonce and continue to December 6th. 8. MOVED TO CONSENT AGENDA Climate Resiliency Implementation Plan / Adopt the Port Angeles Climate Resiliency Implementation Plan as recommended by the Planning Commission. 9. MOVED TO CONSENT AGENDA Utility Arrearage Program / Authorize the City Manager to sign the grant agreement for residential utility arrearage funding -from the Department of Commerce in the amount of $81 1,198.97 and to make minor modifications os necessary. 10. MOVED TO CONSENT AGENDA Race Street Phase I Award / Award a contractfor the Schedule A and B bid to Interwest Construction, Inc. for the TR0209 Race Street Complete Street Phase I in the amount of $4,993,259.25 including applicable taxes and authorize the City Manager to sign a construction contractfor this project and to make minor modifications if necessary. And authorize the City Manager to amend the Federal Lands Access Program grant qgreement documents to transfer necessaryfunds between Phase I and Phase II. I l. MOVED TO CONSENT AGENDA City Pier Railing Replacement, CON- 2022-50, Award Consffuction Contract I Award a contract to Neeley Construction Company of Puyallup, lilA to replace the City Pier railing with a newly designed pedestrian barrier in the omount of $438,464.00 including applicable taxes and authorize the City Manager to sign and to make minor modifications to the controct if necessary. 12. MOVED TO CONSENT AGENDA WSDOT USl0l Detour Agreement for Tumwater Culvert Replacement / Approve a Detour Agreement with I/SDOTfor the Tumwater Culvert Replocement project for compensation to the City the omount of $945,998.16, and authorize the City Manager to sign the Agreement and to moke minor modifications as necessary. 13. MOVED TO CONSENT AGENDA Landfill Post Closure PSA Amendment I / Award the Professional Service Agreement Amendment 0l for the Landfill Post-Closure Consulting Services to Aspect Consulting; increose the total contract value by 5181,470.67 to a new not-to-exceed amount of $851,970.67; extend the agreement expiration date to December 31,2025; and authorize the City Manager to execute and to make minor modificattons to the agreement as necessqry. Page 2 of 5 PORT ANGELES CITY COUNCIL MEETING _ NOVEMbET 1 5,2022 The Mayor asked if there was unanimous consent, hearing no opposition, the motion to approve the consent agenda as read carried 5-0. 6. Association of Washington Cities Grant Funding Opportunity Council member French stated tri is a member of the Board of Directors for Olympic Peninsula Community Clinic that would discuss the grant funding opportunity. French stated due to the conflict he recused himself from the discussion and vote and left the Council Chambers. It was moved by Suggs and seconded by Carr to: Accept the grani offered by Association of Washington Cities in the amount of $235,200. The Mayoiasked if there was unanimous consent, hearing no opposition, the motion carried 4-0, with French recusing himself from the discussion and vote. RESOLUTIONS NOT REOUIRIN G COI]NCIL C GS I Amendment to the American Rescue Plan Act Funding Approva I and Subrecipient Agreement with the Field Arts and Events Hall Finance Director Sarina Canizosaprovided background on the proposed amendment and provided staff s recommendation. Council discussion followed. Mayor Dexter read the resolution by title, entitled, RESOLUTION NO.23.22 Field Arts and Events Hall Executive Director Steve Raider-Ginsburg was present and was invited to speak about the funding and provided some background relative to the County's contribution. It was moved by Schromen-Wawrin and seconded by Carr to: pass the resolution approving funding from the American Rescue Plan Act for reimbursement to the City for pandemic related expenses incurred in responding to COVID for the Field Arts and Events Hall and amending the funding amount from $ 150,000 to $300,000 and approve and authorize the Finance Director to sign the ARPA Subrecipient Agreement and complete final negotiations on Affachment D with the Field Arts and Events Hall and to make minor modifications to the agreement as necessary. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 5-0. PUBLIC HEARINGSl. Property Tax Levy Director Carrizosa spoke about the proposed property tax levy for collection n 2023 and provided information on amendment to both the ordinance and resolution, striking sections that speak to the firemen's pension based on County recommendations. At 6:38 p.m. the Mayor continued the public hearing. Matthew Rainwater, city resident, spoke in opposition of the proposed ordinance and resolution. Richard Greiger, city resident, spoke in opposition of the proposed ordinance and resolution. Linda Greiger, city resident, spoke in opposition of the proposed ordinance and resolution. After hearing no other members of the pubtic wishing to make a public testimony, the Mayor closed the public hearing. The mayor conducted a second reading of the ordinance title by title, Page 3 of5 PORT ANGELES CITY COLr-NCIL MEETING - November 15, 2022 ORDINANCE NO.3704 AN ORDINANCE of the City of Port Angeles, Washington, levying regular ad valorem property ta<es for collection in the fiscal year 2023, ffid directing the City Clerk to certiff said amount to the Board of Clallam County Commissioners. The mayor read a resolution title by title, RESOLUTION NO.24.22 A RESOLUTION of the City Council of the City of Port Angeles, Washington, pursuant to RCW 84.55.120, authorizing an increase in the regular property tax levy for 2023. Council discussion followed. It was moved by Schromen-Wawrin and seconded by French to: Adopt the Ordinance levying property tax for collection in2023, and pass the Resolution as read, authorizing the tax increase of l.0o/o or $48,964.43 and authorize staff to calculate the property tax levy to include an addition of .10 per every $1,000 of assessed valuation for Fireman's Pension. The motion carried 5-0. 2. 2023 Budget Director Carrizosa provided background on the budget process and stated the budget was balanced without reducing the core services expected by City residents and stated use of reserves in any fund are the result of one-time projects and items. She stated the City-wide total budget was balanced in the amount of $l 50,937,1000 and presented slides that outlined revenues and expenditures. Director Canizosa said the budget followed Council priorities and community needs. She highlighted a number of staff additions and explained how those additions would be funded through 2023 through ARPA funding and explained changes from the preliminary budget. The mayor conducted a first reading of the ordinance title by title, ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, adopting the 2023 budget for the fiscal year ending December 31,2023. At7:15 p.m. the Mayor opened the public hearing. Hearing none the Mayor continued the public hearing to December 6. Mayor recessed the meeting for a break at7:21 p.m. The meeting reconvened at 7:28 p.m. OTHER CONSIDERATIONS 3. 2023 Lodging Tax Advisory Committee Budget Allocation Interim Communiff and Economic Development Director Norm Gollub presented the agenda item and provided background on the funding allocations discussions. Council discussion followed. It was moved by Carr and seconded by Suggs to: Adopt the Lodging Tax Advisory Committees recommended final allocation for the 2023 Lodging Ta,r Fund Budget as outlined in the Council packet. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 5-0. 4. IBEW Collective Bargaining Agreement Human Resources Manager Abbi Fountain presented the item and shared negotiations began mid-2022 and during discussions it became clear staff were experiencing recruitment and retention challenges. She stated the three-year contract as presented would be effective May 1,2023 - April 30,2026 and explained further updates to the contract. Page 4 of5 PORT ANGELES CITY COUNCIL MEETING _ NOVEMbCT 15, 2022 It was moved by Carr and seconded by French to: Approve the terms of the IBEW Local 997 collecting bargaining agreement as outline in the Council memo and autirorize the City Manager to sign the agreement and make minor modifications as necessary. Motion carried 4-1 with Suggs opposed. 5. 2023 Legislative Priorities Manager West prJsented the agenda item and provided background. Manager West stated the information will help guide-staff when building the 2023legislative briefurg paper. Council discussion followed. It was moved by Schromen-Wawrin and seconded by carr to: Direct staff to develop a legislative priorities briefing parnphlet with Adequate and Non-Regressive Tax Structure as top priority, endorsing Association of Washington Cities' and Washington Low Income Housing Alliance's Iegislative agendas, and other remaining activi items from our last legislative agenda or noted in the council briefing memo as they pertain to the 2023legislative session. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 5-0. 6. Port Angeles Municipal Code Update Manager West prJsented the agenda item and offered an opporhrnity for the Council to ask questions. Attorney Bloor spokelo the timeline presented to the City Council in the memo included in the Council packet. 7. LATE ITEM - Planning Commission Vacancy Council member Schromen-Wawrin provided information on the late item, stating the applicant had been considered during the last application review process. It was moved by Schromen-Wawrin and seconded by Suggs to: After amending the original motion, the final motion passed: Appoint JameJ Taylor to fill the remaining term of the vacant Planning Commission position ending February 28, 2024. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 5-0. CITY COt]NCIL TS Council member French referred back to Council's discussion about the Lodging Tax Advisory Committee. Council member Carr spoke about an upcoming community event, her experience participating in a law enforcement vehicle maneuver training and provided updates from the Board of Health meeting. Schromen-Wawrin spoke about an upcoming webinar hosted by the Washington Low-Income Housing Alliance and spoke about a ride-along experience with the Port Angeles Fire Department. No other reports were given. Manager West thanked the IT Division for their efforts to support the successful hybrid meeting, spoke about the Trane presentation and spoke to future discussions, and recognized the grant opportunity through AWC and an upcoming presentation by Scott Brandon of Olympic Peninsula Community Clinic. SECOND PUBLIC COMMENT John Worthington, residing outside the city limits, provided comments on the City's legislative priorities discussion ADJOT]RNMENT Mayor Dexter adjourned the meeting at 8:36 p.m. Dexter, Mayor Page 5 of5 Kari Martinez-Bailey, fr i/