HomeMy WebLinkAboutCC 02202024 Packet
February 20, 2024 Port Angeles City Council Meeting Page 1
February 20, 2024
City of Port Angeles Council Meeting AMENDED Agenda
This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City sta ff
have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5 th Street, Port Angeles, or
remotely via telephone or video link.
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available
for those needing assistance. The items of business for regular Council meetings may include the following:
A. Call to Order – Special Meeting at 5:30 p.m. – A closed session under authority of RCW 42.30.140(4), to discuss
collective bargaining with an employee organization.
Call to Order – Regular Meeting at 6:00 p.m.
B. Roll Call, Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
1. Proclamation Recognizing Black History Month
C. Public Comment
The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an or derly
and timely manner. Visit https://www.cityofpa.us/984/Live-Virtual-Meetings to learn how to participate during public comment and
or watch the meeting live. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud.
Audio only: 1-844-992-4726
Access code: 2556 146 4849
Webinar password: JVjHaYdr574 (58542937 from phones and video systems)
Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it
is your turn to speak. This access code is good for the February 20, 2024 meeting only.
Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=m01fea76b36ca73198d3b7f9fcbe4e331
To make a public comment, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak.
Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment."
During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Publi c
Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in
an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reaso nable limits
as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total
of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Publi c Comment period.
Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 peop le are
signed up to speak each speaker may be allocated two (2) minutes.
Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference gi ven to those
who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individua ls wishing to
speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for addition al unsigned
speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent co nnection
to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12
February 20, 2024 Port Angeles City Council Meeting Page 2
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to
receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may
choose to seek public opinion through the public hearing process.
D. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
E. Consent Agenda | Approve
1. City Council Minutes of January 16 and January 23, 2024 / Approve............................................................................. E-1
2. Expenditure Report: From January 27, 2024 to February 9, 2024 in the amount of $2,368,032.20 / Approve .............. E-7
3. Washington Association of Sheriffs and Police Chiefs Body Worn Camera Grant Acceptance / Authorize the
City Manager to sign a contract with Washington Association of Sheriffs and Police Chiefs and to make minor
modifications as necessary. ............................................................................................................................................. E-29
4. Francis Street ADA Improvement Project TR06-16 Final Acceptance / Accept the Francis Street ADA Improvement Project
No. TR06-16 as complete, and authorize staff to proceed with project closeout, and release the retainage bond in the amount
of $18,516.35 upon receipt of all required clearances. ................................................................................................... E-32
5. Equipment Purchase – Replacement of Light Operations Division Equipment #148 / 1) Approve the purchase of a new Light
Operations Division forklift that is the functional equivalent of existing vehicle #148 from Pape Material Handling for an
amount not-to-exceed $43,100.33, including tax and accessories, 2) Authorize the City Manager to approve and execute the
final purchase documents and to complete the purchase and make minor changes as necessary, 3 ) Authorize the City
Manager to surplus vehicle #148, and to dispose of that vehicle in a commercially reasonable manner, upon addition of the
new vehicle to the City fleet. ........................................................................................................................................... E-34
6. Washington Department of Commerce Grant Acceptance- Senior Center HVAC / 1) Approve a grant agreement with the
Washington Department of Commerce for the purchase of the HVAC equipment for the Port Angeles Senior Center in the
amount of $450,000.00, and 2)Authorize the City Manager to sign and execute any grant agreements throug h Department of
Commerce or Department or Department Enterprise Services as part of the Senior Center HVAC project and to make minor
modifications as necessary. ............................................................................................................................................. E-36
F. Public Hearings | 6:30 p.m. or Soon Thereafter
1. Short Term Rental and Bed and Breakfast Regulations and Fees / Conduct 1st Reading / Open public hearing / Close public
hearing/Continue matter to March 5th. ........................................................................................................................... F-1
G. Ordinances Not Requiring Council Public Hearings .........................................................................None
H. Resolutions Not Requiring Council Public Hearings .........................................................................None
I. Other Considerations
1. Amended to include: Virtual Presentation made by Representative Derek Kilmer on the Recompete Grant
2. Peninsula Housing Authority Strategic Planning - Stakeholder Clallam County Meeting / Appoint 3 Council members .........
......................................................................................................................................................................................... I-1
J. Contracts & Purchasing
1. East City Hall Parking Lot LID Retrofit Project #TR1215 / Award contract .................................................................. J-1
K. Council Reports
L. Information
City Manager Reports:
1. Monthly Update on Past Due Utility Accounts - January ................................................................................................ L-1
2. January 2024 Building Report ........................................................................................................................................ L-2
M. Second Public Comment
Follow the instructions from the first public comment period.
Adjournment
February 20, 2024 Port Angeles City Council Meeting Page 1
February 20, 2024
City of Port Angeles Council Meeting Agenda
This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City sta ff
have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5th Street, Port Angeles, or
remotely via telephone or video link.
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available
for those needing assistance. The items of business for regular Council meetings may include the following:
A. Call to Order – Special Meeting at 5:30 p.m. – A closed session under authority of RCW 42.30.140(4), to discuss
collective bargaining with an employee organization.
Call to Order – Regular Meeting at 6:00 p.m.
B.Roll Call, Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
1.Proclamation Recognizing Black History Month
C.Public Comment
The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an or derly
and timely manner. Visit https://www.cityofpa.us/984/Live-Virtual-Meetings to learn how to participate during public comment and
or watch the meeting live. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud.
Audio only: 1-844-992-4726
Access code: 2556 146 4849
Webinar password: JVjHaYdr574 (58542937 from phones and video systems)
Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it
is your turn to speak. This access code is good for the February 20, 2024 meeting only.
Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=m01fea76b36ca73198d3b7f9fcbe4e331
To make a public comment, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak.
Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment."
During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Publi c
Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in
an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reaso nable limits
as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total
of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Publi c Comment period.
Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 peop le are
signed up to speak each speaker may be allocated two (2) minutes.
Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference gi ven to those
who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individua ls wishing to
speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for addition al unsigned
speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent co nnection
to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12
February 20, 2024 Port Angeles City Council Meeting Page 2
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to
receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may
choose to seek public opinion through the public hearing process.
D. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
E. Consent Agenda | Approve
1. City Council Minutes of January 16 and January 23, 2024 / Approve............................................................................. E-1
2. Expenditure Report: From January 27, 2024 to February 9, 2024 in the amount of $2,368,032.20 / Approve .............. E-7
3. Washington Association of Sheriffs and Police Chiefs Body Worn Camera Grant Acceptance / Authorize the
City Manager to sign a contract with Washington Association of Sheriffs and Police Chiefs and to make minor
modifications as necessary. ............................................................................................................................................. E-29
4. Francis Street ADA Improvement Project TR06-16 Final Acceptance / Accept the Francis Street ADA Improvement Project
No. TR06-16 as complete, and authorize staff to proceed with project closeout, and release the retainage bond in the amount
of $18,516.35 upon receipt of all required clearances. ................................................................................................... E-32
5. Equipment Purchase – Replacement of Light Operations Division Equipment #148 / 1) Approve the purchase of a new Light
Operations Division forklift that is the functional equivalent of existing vehicle #148 from Pape Material Handling for an
amount not-to-exceed $43,100.33, including tax and accessories, 2) Authorize the City Manager to approve and execute the
final purchase documents and to complete the purchase and make minor changes as necessary, 3 ) Authorize the City
Manager to surplus vehicle #148, and to dispose of that vehicle in a commercially reasonable manner, upon addition of the
new vehicle to the City fleet. ........................................................................................................................................... E-34
6. Washington Department of Commerce Grant Acceptance- Senior Center HVAC / 1) Approve a grant agreement with the
Washington Department of Commerce for the purchase of the HVAC equipment for the Port Angeles Senior Center in the
amount of $450,000.00, and 2)Authorize the City Manager to sign and execute any grant agreements throug h Department of
Commerce or Department or Department Enterprise Services as part of the Senior Center HVAC project and to make minor
modifications as necessary. ............................................................................................................................................. E-36
F. Public Hearings | 6:30 p.m. or Soon Thereafter
1. Short Term Rental and Bed and Breakfast Regulations and Fees / Conduct 1st Reading / Open public hearing / Close public
hearing/Continue matter to March 5th. ........................................................................................................................... F-1
G. Ordinances Not Requiring Council Public Hearings .........................................................................None
H. Resolutions Not Requiring Council Public Hearings .........................................................................None
I. Other Considerations
1. Peninsula Housing Authority Strategic Planning - Stakeholder Clallam County Meeting / Appoint 3 Council members .........
......................................................................................................................................................................................... I-1
J. Contracts & Purchasing
1. East City Hall Parking Lot LID Retrofit Project #TR1215 / Award contract .................................................................. J-1
K. Council Reports
L. Information
City Manager Reports:
1. Monthly Update on Past Due Utility Accounts - January ................................................................................................ L-1
2. January 2024 Building Report ........................................................................................................................................ L-2
M. Second Public Comment
Follow the instructions from the first public comment period.
Adjournment
���OF PORT q���f,-
real
--)3/
PROCLAMATION
In Recognition of Black History Month
WHEREAS, America is a work in progress, continually striving to be the land of liberty and justice
for all; and
WHEREAS, the 350 years long history of trafficking Africans to America for the purpose of enslaving
them is a stain on those ideals; and
WHEREAS, beginning with the Emancipation proclamation issued in January, 1863, America has
struggled to reconcile that stain; and
WHEREAS, African-Americans have given their lives to serve and protect the Constitution; and
WHEREAS, the legacy of enslavement created a one-dimensional narrative of the history of African-
American contributions to American history; and
WHEREAS, Carter G. Woodson was a scholar whose dedication to celebrating the historic
contributions of Black people led President Gerald Ford to establish Black History
Month in the bicentennial year of 1976, and celebrated each February since then.
President Ford called upon Americans to "seize the opportunity to honor the too-often
neglected accomplishments of Black Americans in every area of endeavor throughout
our history;" and
WHEREAS, we honor the struggle and efforts of Black people in our country who have led efforts to
bring about equity and justice not only for their community but for all marginalized
peoples: including ensuring voting rights for those who had been historically excluded,
desegregation, the right to marry whomever you love regardless of color of their skin;
LGBTQ rights; disability rights, women's rights, healthcare advocacy and reform.
NOW, THEREFORE, I, Kate Dexter, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT
ANGELES, do hereby recognize February as BLACK HISTORY MONTH in Port Angeles and that we
as a community build a thriving, innovative, and equitable city we are all proud to call home. The City of
Port Angeles celebrates Black History Month by recommitting to fight for the equity, opportunity, dignity,
and voting rights to which every person is due.
//
it rrtrr P i�1A,,
►��' .,t' , "` li t
`k»�► d� . •,�' February 20, 2024
Kate Dexter, Mayor : 4,•. c �`,4 I
• 4 '
w.,•,
City Council Meeting February 20, 2024
PUBLIC COMMENT SIGN-UP SHEET
Amigo* SE SE ' . *onto'
tes ", t
Print� 'ya' rTO a *' .
[ EUBLIC HEARING: ❑ Public Comment Agenda
(
(' 4 i( v1 (/ J Short Term Rental and Topic:
• C Yes or No Bed and Breakfast
Regulations and Fees
IUBLIC HEARING: ❑Public Comment Agenda
Short Term Rental and Topic:
Ye or No Bed and Breakfast
tav-4C r` ��{' Regulations and Fees
1UBLIC HEARING: Ni913ublic Comment Agenda
Short Term Rental and Topic:
( tJI/ j�--- k dif (N:;)
or No Bed and Breakfast Ir 1 tc /J �{
Regulations and Fees l�pyV1 /ti'
' UBLIC HEARING: ❑ Public Comment Agenda
Short Term Rental and Topic:
c Ye or No Bed and Breakfast
Kevo Regulations and Fees
i 'UBLIC HEARING: ❑ Public Comment Agenda
Lo v..,reA Short Term Rental and Topic:
J 0-6l.,r ;S 0 or No Bed and Breakfast
Regulations and Fees
❑PUBLIC HEARING: ❑ Public Comment Agenda
r 1 C Short Term Rental and Topic:
/, G L M is Gr ØiA E)es or No Bed and Breakfast �� pC
41(,�j O`� �_ Regulations and Fees 1�
h f ITV✓� �`�L �` Gr74 1
'UBLIC HEARING: ❑ Public omment Agenda
TIC,
4,R.P6 ri610s F hort Term Rental and Topic:
Yes r No Bed and Breakfast
I � 1Regulations and Fees
Individuals who are residents of the City or own businesses within the City will be called to
speak first, with preference given to those who wish to speak to an item on the meeting's
agenda. If time remains, the presiding officer will call other individuals wishing to speak,
generally in the order in which they have signed in. If time is available, the presiding officer
may call for additional unsigned speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether they
have any other pertinent connection to the City, and whether they are appearing as the
representative of an organization. Excerpts: Council Rules of Procedure Section
City Council Meeting February 20, 2024
PUBLIC COMMENT SIGN-UP SHEET
- --- - — ' :',''',--''''''''''''":-.:'-."''''''"Aiiiaiickiiitlr4: '::i);','!;*,t1141:1.k4,,,,,,, ,,,,,, ,,,,,... .,. :: ::1
�,, ►',:4:447'2- 'i:4;;:,:Z:::::Iti :;Z:i:11414:`''''''S'''-:':':;; ;'''.;t:1.:1:':'***al':'-'z: P :LIC HEARING: L
Public Comment Agenda
r-A £
/ �LE;111/�JN i ort Term Rental and Topic:
Yes r" No Bed and Breakfast
S Regulations and Fees
CJBLIC HEARING: ❑Public Comment Agenda
UU2A Z. - � Short Term Rental and Topic:
or No Bed and Breakfast
Regulations and Fees
PUBLIC HEARING: ❑Public Comment Agenda
Short Term Rental and Topic:
fll /� i`� !� es or No Bed and Breakfast
Regulations and Fees
NPUBLIC HEARING: ❑ Public Comment Agenda
hort Term Rental and Topic:
Pikv-ci)4"1/4 Yes or 41, Bed and Breakfast
Regulations and Fees
•iAPUBLIC HEARING: 9.Public Comment Agenda
Short Term Rental and Topic:
' D('\n 0 GY- es or No Bed and Breakfast QUb�i (d�M �
Regulations and Fees
ict V PUBLIC HEARING: Public Comment Agenda
Short Term Rental and Tt. opic:
j 0Bed and Breakfast(�i(C i 0, d {' or No 5i
Regulations and Fees
❑PUBLIC HEARING: ❑ Public Comment Agenda
Short Term Rental and Topic:
, 60-T
Yes or N Bed and Breakfast
Regulations and Fees
Individuals who are residents of the City or own businesses within the City will be called to,
speak first, with preference given to those who wish to speak to an item on the meeting's
agenda. If time remains, the presiding officer will call other individuals wishing to speak,
generally in the order in which they have signed in. If time is available, the presiding officer
may call for additional unsigned speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether they
have any other pertinent connection to the City, and whether they are appearing as the
representative of an organization. Excerpts: Council Rules of Procedure Section
City Council Meeting February 20, 2024
PUBLIC COMMENT SIGN-UP SHEET
( la=r. :
as
F Li PUBLIC HEARING: ❑ Public Comment Agenda
f Short Term Rental and Topic:
r \61( DX (`Pk Yes or S Bed and Breakfast 1�
Regulations and Fees V�
❑PUBLIC HEARING: ❑Public Comment Agenda
Short Term Rental and Topic:
Les i E For s io ,r_ Yes or 1V Bed and Breakfast
Regulations and Fees s k
❑PUBLIC HEARING: ❑Public Comment Agenda
Short Term Rental and Topic:
J
k k) Yes or No Bed and Breakfast
Regulations and Fees 5T-k
❑PUBLIC HEARING: (j1 Public Comment Agenda
EEe::d
rt Term Rtal Topic:
LU Yes r No
APUBLIC HEARING: ❑ Public Comment Agenda
` r 61 .ii ` Short Term Rental and Topic:,,, U c) es r No Bed and Breakfast
Regulations and Fees ,�`Jam,
► ' t LIC HEARING: ❑ Public Comment Agenda
3.L vt 'r : Term Rental and Topic:
____.
c i t 7- t, -k,f(j It . , 7 es or No Bed and Breakfast
' Regulations and Fees "43
fIPUBLIC HEARING: ❑ Public Comment Agenda
Short Term Rental and Topic:
t` '( i,vr ,, t k,� Y s or No Bed and Breakfast
Regulations and Fees
Individuals who are residents of the City or own businesses within the City will be called to
speak first, with preference given to those who wish to speak to an item on the meeting's
agenda. If time remains, the presiding officer will call other individuals wishing to speak,
generally in the order in which they have signed in. If time is available, the presiding officer
may call for additional unsigned speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether they
have any other pertinent connection to the City, and whether they are appearing as the
representative of an organization. Excerpts: Council Rules of Procedure Section
City Council Meeting February 20, 2024
PUBLIC COMMENT SIGN-UP SHEET
gg y � AH I. 1 � 11 ) � y'� yy � �
UBLIC HEARING: ❑ Public Comment Agenda
r rnC .�`�� hort Term Rental and Topic:
Till ' ` Yes or No Bed and Breakfast
Regulations and Fees
1[PUBLIC HEARING: ❑Public Comment Agenda
< Short Term Rental and Topic:
--�("d' (- 17 e or No Bed and Breakfast
Regulations and Fees
11'c
Yes r No PUBLIC HEARING: El Public Comment Agenda
hort Term Rental and Topic:
Bed and Breakfast
PUBLIC
t /j 1 Regulations and Fees
[PUBLIC HEARING: Public Comment Agenda
"N.) �� � Short Term Rental and ic:
Ye or No Bed and Breakfast
IlkU) Regulations and Fees
'UBLIC HEARING: ❑ Public Comment Agenda
b /44 it ft
'„ / aff Short Term Rental and Topic:
- �J[r� Yes or No Bed and Breakfast
Regulations and Fees
■�i' I� IC HEARING: ❑ Public Comment Agenda
/1111111,074110` Rental and Topic:
_-•1f�� Bed and Breakfast
40 '� ,/: / Regulations and Fees
1►��a �—//
UBLIC HEARING: ❑ Public Comment Agenda
sa L (11 f ort Term Rental and Topic:
< + or No Be and Breakfast
(�/� i,��, a.n t\ Regulations and Fees
Individuals who are residents of the City or own businesses within the City will be called to
speak first, with preference given to those who wish to speak to an item on the meeting's
agenda. If time remains, the presiding officer will call other individuals wishing to speak,
generally in the order in which they have signed in. If time is available, the presiding officer
may call for additional unsigned speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether they
have any other pertinent connection to the City, and whether they are appearing as the
representative of an organization. Excerpts: Council Rules of Procedure Section
City Council Meeting February 20, 2024
PUBLIC COMMENT SIGN-UP SHEET
- 1"0- , : �
JAFTUBLIC HEARING: ❑ Public Comment Agenda
6.7\'s
Short Term Rental and Topic:
or No Bed and Breakfast
'����' x QSS\CCU Regulations and Fees
XPUBLIC HEARING: ❑Public Comment Agenda
Short Term Rental and Topic:
CJV '
n \( Ok or No Bed and Breakfast
(_ 6 t� Regulations and Fees
PUBLIC HEARING: 7]Public Comment Agenda
Short Term Rental and Topic:
i D <-7.. ..,�, er- Yes or C1D Bed and Breakfast R 5-
Regulations and Fees
PUBLIC HEARING: ❑ Public Comment Agenda
t. ,-- hort Term Rental and Topic:
'�— " Ye or No B nd Breakfast
Regulations and Fees
tPUBLIC HEARING: ❑ Public Comment Agenda
Short Term Rental and Topic:
4/10 or No Bed and Breakfast
Gi\,,,,, \-;z i• Regulations and Fees
Fcr6--
LIC HEARING: ❑ Public Comment Agenda
ort Term Rental and Topic:
or No Bed and Breakfast
k6 Lid ill ,/) , t`,^ Regulations and Fees
(PUBLIC HEARING: ❑ Public Comment Agenda'DI (()
Term Rental and Topic:
� ,ry 146 Ye or No Bed and Breakfast
i Regulations and Fees
Individuals who are residents of the City or own businesses within the City will be called to
speak first, with preference given to those who wish to speak to an item on the meeting's
agenda. If time remains, the presiding officer will call other individuals wishing to speak,
generally in the order in which they have signed in. If time is available, the presiding officer
may call for additional unsigned speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether they
have any other pertinent connection to the City, and whether they are appearing as the
representative of an organization. Excerpts: Council Rules of Procedure Section
g
V6,,v ke,L,
.517u0"1 ()L9,
iA0 Lir\
L
I()
�j�s u
CITY OF PORT ANGELES
CITY COUNCIL
Port Angeles, Washington
January 16, 2024
This meeting was conducted as a hybrid meeting.
CALL TO ORDER-REGULAR MEETING
Mayor Dexter called the regular meeting of the Port An geles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer, Miller, Schromen-Wawrin, Schwab,
and Suggs.
Members Absent: None
Staff Present: City Manager West, Assistant City Manager Goings, Attorney Bloor, Clerk Martinez-Bailey, C.
Delikat, B. Smith, S. Carrizosa, D. Sharp, and M. Healy.
PLEDGE OF ALLEGIANCE
Mayor Dexter led the Pledge of Allegiance to the Flag.
CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS
1.Martin Luther King Jr. Recognition
Mayor Dexter read a proclamation in recognition of Martin Luther King Jr. Day which highlighted the many
contributions to equality and justice made by Dr. King and promoted Port Angeles citizens to strive for the same
ideals.
PUBLIC COMMENT
Laurel Cripe, city resident, suggested best practices relative to short-term rentals to include limitations and restrictions.
Jim McEntire, residing outside City limits, suggested the Council hold back on enforcement until more can be learned
about short-term rentals.
Bruce Swenson, city resident, spoke about the public outreach and listening event put on by the City related to short -
term rentals offered by staff at the Senior and Community Center, his experience as a short-term rental owner, and
suggested steps for the Council to take relative to the process, hoping to find a collaborative approach.
Dan Anderson, city resident, spoke about short-term rentals.
Paul Cunningham, city resident and business owner, spoke about his experience as a long-term and short-term rental
experiences and thanked staff for their listening event at the Senior and Community Center.
Otto, city resident, spoke about his challenge locating housing related to short-term rental.
Gayle, city resident, spoke about local housing challenges for residents due to short-term rentals.
Marolee Smith, city resident, spoke about tax increases and short-term rentals.
Council received two public comments on matters not related to the evening’s agenda.
James Taylor, city resident, spoke about building codes as it relates to building affordable housing.
Stephen Pelayo, resident of Port Angeles, spoke about the public outreach and listening event put on by the City
related to short-term rentals offered by staff at the Senior and Community Center.
February 20, 2024 E - 1
PORT ANGELES CITY COUNCIL MEETING – January 16, 2024
Page 2 of 5
Joyce Underwood, residing outside the city limits and manager of an LLC located within the city, spoke in favor of
short-term rentals and the service they are to the community.
Susie Blake, city resident, expressed concern over the current stay of the Public Safety Advisory Board.
Leslie Forsberg, residing outside the city limits, spoke in favor of short-term rentals, spoke about concerns relative to
public input gathering.
Ashlynn Emilianni, city resident, spoke about the public outreach and listening event put on by the City related to
short-term rentals offered by staff at the Senior and Community Center and spoke about her takeaways.
Jim Halburg, city resident and business owner, spoke about the City’s proposals, including proposed fees and provided
his recommendations on short-term rental operations within the city.
Brian Heberling, residing outside the city limits, spoke about the proposal to end enforcement of short-term rentals
and suggested Council consider other options that would address the housing challenges in Port Angeles.
Caitlin no last name provided, residing outside the city limits, spoke about short-term rental return on investments and
spoke about the City’s survey as it relates to both short-term rental operations and affordable housing.
Carolyn no last name provided, city resident, spoke about affordable housing.
Brendan no last name provided, city resident, spoke about his experience moving to Port Angeles and living in a short-
term rental and his concerns over the cost.
LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS
Council member Schromen-Wawrin asked the Mayor to consider adding a Council discussion on a joint meeting
between the Utility Advisory Committee and the Planning Commission, hearing no objection, the Mayor added the
item to the agenda.
CONSENT AGENDA
At the request of Council member Suggs, Mayor Dexter pulled item E-4 Harbor Clean-up Agreement Amendment
#2 to Work Order #4 from the Consent Agenda due to her place of employment. At the request of Council member
Schwab and after hearing no opposition the Mayor added item G -1 Grant Authority to the Director of Public Works
and Utilities for Cardboard Disposal, H-1 Body Worn Camera Fee Change Resolution, and J-1 Vehicle Purchase –
Replacement of Fire Department Medic Unit #7201 to the Consent Agenda as items E-10, E-11 and E-12.
It was moved by Carr and seconded by Schromen-Wawrin to approve the Consent Agenda to include:
1. City Council Minutes of November 21 and December 5, 2023 / Approve
2. Expenditure Report: From December 5, 2023 to January 5, 2024 in the amount of $1,652,389.68 / Approve
3. Berg Benefits Professional Services Agreement and RedQuote HRA Adoption Agreement / Authorize the
City Manager to sign 1.) the Berg Benefits Professional Services Agreement in an amount not to exceed
$53,400; and 2.) the RedQuote Adoption Agreement.
4. PULLED FROM CONSENT Harbor Clean-up Agreement Amendment #2 to Work Order #4
5. Construction grant acceptance 16th Street LID / Accept the Washington State Department of Ecology
(WSDOE) construction grant in the amount of $1,667,250, authorize the City Manager to execute the
WSDOE grant agreement WQC-2024- PoAnPW-00217, sign all required grant forms, and make minor
modifications as necessary
6. Water System Plan Update– Professional Services Agreement (PSA-2023-42) / Award a Professional
Services Agreement, for services to update the Water System Plan, Jacobs Engineering Group in the not to
exceed amount of $96,055.00, and authorize the City Manager to sign and execute the Agreement and to
make minor modifications to the Agreement as necessary.
7. Facility Use Agreement – Farmer's Market / 1) Approve and authorize the City Manager to sign a Facility
Use Agreement with the Clallam County Gem and Mineral Association and; 2) Allow the City Manager to
make any minor modifications to the agreement, if necessary.
February 20, 2024 E - 2
PORT ANGELES CITY COUNCIL MEETING – January 16, 2024
Page 3 of 5
8. Facility Use Agreement – Community Garden / 1) Approve and authorize the City Manager to sign a Facility
Use Agreement with Contract with the Port Angeles Community Garden and; (2) Allow the City Manager to
make any minor modifications to the agreement, if necessary.
9. Facility Use Agreement – CCMAGA Rock Show / 1) Approve and authorize the City Manager to sign a
Facility Use Agreement with the Clallam County Gem and Mineral Association and; 2) Allow the City
Manager to make any minor modifications to the agreement, if necessary.
10. ITEM MOVED TO CONSENT AGENDA G-1 Grant Authority to the Director of Public Works and Utilities
for Cardboard Disposal / A first reading of an Ordinance that amending Chapter 13.54 of the Port Angeles
Municipal Code by adding a section relating to cardboard waste disposal.
11. ITEM MOVED TO CONSENT AGENDA H-1Body Worn Camera Fee Change Resolution / Pass Resolution
# 1-24 relating to fees for services; and establishing an effective date.
12. ITEM MOVED TO CONSENT AGENDA J-1 Vehicle Purchase – Replacement of Fire Department Medic
Unit #7201 / 1. Accept the bid from Braun NW of Chehalis, WA, to sell to the City a new 2024 Ford F450 4x4
chassis with a 6.7 diesel engine for a not to exceed amount of $257,392.30, including tax and accessories; and
2. Authorize the City Manager to approve and execute an agreement to purchase a new Fire Department Medic
Unit using the bid supplied by Braun NW of Chehalis, WA, and authorize the City Manager to make minor
modifications to the purchase contract if necessary; and 3. Authorize the City Manager to surplus v ehicle
#7201, and to dispose of that vehicle in a commercially reasonable manner upon addition of the new vehicle
to the City fleet.
Council discussion followed.
Motion carried 7-0.
Council member Suggs spoke stated she would be recusing herself from the vote.
4. Harbor Clean-up Agreement Amendment #2 to Work Order #4
It was moved by Carr and seconded by Schromen-Wawrin to:
/ 1.) Approve Change Order No. 2 to Work Order No. 4 expanding the work and budget of the Environmental Services
Agreement; and 2.) Authorize payment of the City’s share of Change Order No. 2 to Work Order No. 4; and 3.)
Authorize the City Manager to execute documents necessary and appropriate to implement Change Order No. 2 to
Work Order No. 4; and 4.) to make minor modifications to those documents as necessary.
Motion carried 6-0 with Suggs abstaining from the vote.
The Mayor recessed the meeting for a break at 7:10 p.m. The meeting reconvened at 7:17 p.m.
OTHER CONSIDERATIONS
1. Options for Amending Short-term Rental Enforcement Activity
City Attorney William Bloor spoke to the agenda item and memo . Deputy City Manager Calvin Goings provided
information to Council. Council discussion followed.
2. 2024 Legislative Priorities
City Manager West spoke to the agenda item, provided background, and spoke to preliminary results presented in
the draft document. Council discussion followed.
It was moved by Schromen-Wawrin and seconded by Suggs to:
Adopt the 2024 Legislative Priorities as presented in the City Council packet .
Motion carried 7-0.
3. Lincoln School Redevelopment Opportunities
Manager West presented the agenda item, provided background , staff recommendation and spoke about potential
opportunities for development. Council discussion followed.
It was moved by Carr and seconded by Miller to:
1) Authorize the City Manager to submit a proposal to the North Olympic History Center for a formal due diligence
review of multi-family redevelopment opportunities of the former Lincoln Elementary School building at 926 W.
8th Street and 2) authorize the City Manager to secure an independent consultant to evaluate redevelopment options.
Motion carried 7-0.
February 20, 2024 E - 3
PORT ANGELES CITY COUNCIL MEETING – January 16, 2024
Page 4 of 5
4. Cost/Benefit Analysis of City Property Ownership
Manager West presented the agenda item, provided background and turned the meeting over to Council member
Suggs who had originally requested the matter be added to a future agenda. Council member Suggs provided an
explanation and interest in pursuing this matter. Council discussion followed.
It was moved by Miller and seconded by Meyer to:
Direct staff to develop a plan and timeline to do a cost benefit analysis of City owned properties in which the City is
the landlord or properties where the City is a tenant.
Motion carried 7-0.
5. City Council Assignments for 2024-2025
Mayor Dexter presented the agenda item, discussed some minor changes.
It was moved by Meyer and seconded by Carr to:
Adopt the 2024-2025 assignments as amended, to include adding Dexter as the first alternate and Carr as second
alternate to the Clallam Transit System Board and appoint Suggs as the Council Representative and Council member
Schwab as the alternate to the Solid Waste Advisory Committee.
Motion carried 7-0.
6. LATE ITEM Joint Meeting Discussion
Council discussion followed.
It was moved by Schromen-Wawrin and seconded by Miller to:
Direct staff to schedule a joint meeting between the Utility Advisory Committee and the Planning Commission.
Motion carried 7-0.
CITY COUNCIL REPORTS
Council member Meyer spoke about interest in hearing reports on Clallam Transit System Zero Fare and an update
on the Winter Ice Village from the Chamber, and shared he was looking forward to a future PAPA meeting.
Council member Miller spoke about a recent UAC meeting, expressed her appreciation for the cold weather response
from staff, attendance at a Board of Health meeting and spoke about an overdose stat.
Deputy Mayor Carr spoke about the first public comment period, spoke about a positive experience during a Mutsu,
Japan student visit, an opportunity during a public testimony using talking points in support of Police and Fire staffing
and retainage challenges.
Council member Schromen-Wawrin spoke about an article related to eviction and rent studies and spoke about vacant
properties.
Council member Schwab spoke about an upcoming meeting and a future report.
Mayor Dexter spoke about a cold weather response from staff.
No other reports were given.
The Mayor recessed the meeting for a break at 8:19 p.m. The meeting reconvened at 8:25 p.m.
INFORMATION
Manager West spoke regarding an upcoming work session and city policy, the cold weather response by staff.
SECOND PUBLIC COMMENT
James Taylor, city resident, spoke about building code needs, and spoke about the need for clear policy to provide to
short-term renters.
February 20, 2024 E - 4
PORT ANGELES CITY COUNCIL MEETING – January 16, 2024
Page 5 of 5
Jen, short-term rental owner, spoke to her experience, about the regulations presented by the City.
John Ralston, city resident, spoke about short-term rentals, GovOS data, and the need for transparency.
Kevin, residing outside city limits and short-term rental owner, spoke about short-term rentals and current code that
regulates short-term rentals.
Jake Purvis, residing outside city limits, thanked staff for the event put on by the City related to short -term rentals
offered by staff at the Senior and Community Center, and encouraged the Council to find a compromise relative to
short-term rentals.
Steven Pelayo, city resident, spoke to Lodging Tax fees, proposed master fee inspection costs, and spoke about
communications he had with City staff.
Lorrie Mittman, city resident, made suggestions on code revisions, spoke about a need for compromise, shared her
preference of the options and why, and spoke about the benefits of lodging tax dollars.
Jim Halberg, city resident and business owner, spoke about the need for balance relative to short -term rentals, and
spoke about vacant and derelict homes that could be developed.
Chris O’Connell, city resident, spoke some negative experiences living in a neighborhood with short-term rentals.
Laurel Cripe, city resident, spoke about her research relative to short -term rental regulations.
Carolyn Wilcox, city resident, spoke about public comment and short-term rentals.
Marolee Smith, city resident, spoke about her research relative to short -term rentals.
Caitlin Sullivan, residing outside the city limits, spoke about Hawaii’s short-term rental regulations and spoke about
a tourism-based approach.
Skip Hutchison, city resident, spoke about an event put on by the City related to short -term rentals offered by staff at
the Senior and Community Center, and spoke about his experience operating a short-term rental.
Justin, city resident, spoke about vacant properties and property ownership, and fiat currency.
Cody Houston, city resident, spoke to short-term rentals.
Rita Houston, city resident, spoke in favor of short-term rentals.
David Squires, city business owner, spoke to affordable housing and short-term rentals.
ADJOURNMENT
Mayor Dexter adjourned the meeting at 9:29 p.m.
_____________________________________ _______________________________
Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk
February 20, 2024 E - 5
CITY COUNCIL SPECIAL MEETING
Port Angeles, Washington
January 23, 2024
This meeting was conducted virtually.
CALL TO ORDER SPECIAL MEETING
Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:00 p.m.
Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer, Miller, Schromen-Wawrin, Schwab,
and Suggs.
Members Absent: None.
Staff Present: City Manager West, Deputy City Manager Goings, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat,
B. Smith, S. Carrizosa, D. Sharp, and M. Healy.
COUNCIL PHOTO
Council gathered for a group photo in the City Hall atrium.
Council member Meyer left the meeting at 5:15 p.m.
ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS
Director of Public Works & Utilities Mike Healy provided background on the matter that would grant Authority to
the Director of Public Works and Utilities for Cardboard Disposal , and reminded that prior to the first reading
(conducted on January 16th 2024) the proposed ordinance received unanimous support by the Utility Advisory
Committee.
Mayor Dexter conducted a second reading of the proposed ordinance.
ORDINANCE NO. 3727
AN ORDINANCE of the City of Port Angeles, Washington amending Chapter 13.54 of the Port Angeles Municipal
Code by adding a section relating to cardboard waste disposal.
It was motioned by Schromen-Wawrin and seconded by Carr to:
Adopt the ordinance as read.
Motion carried 6-0.
OPEN PUBLIC MEETINGS ACT ANNUAL TRAINING
City Attorney William Bloor presented to Council the annual Public Records Act, Open Public Meetings Act and
Ethics Training for Elected Officials.
ADJOURNMENT
Mayor Dexter adjourned the meeting at 6:17 p.m.
_____________________________________ _______________________________
Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk
February 20, 2024 E - 6
PORTANGELES FINANCE
= WASHtNGToN , U . S . DEPARTMENT
February 20, 2024
We,the undersigned City Officials of the City of Port Angeles, do hereby certify that the merchandise
and/or services herein specified have been received and that these claims are approved for payment in
the amount of$2,368,032.20 this 20th day of February 2024.
Mayor City Manager
"Where the mountains meet the sea"
360.457.04111 ffnance®cityofpa.us www.cityofpa.us
321 E.5th Sheet,Port Angeles,WA 98362
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
DOCUSIGN INC. DATA PROC SERV &SOFTWARE 001-1210-513.41-50 239.79
OLYMPIC STATIONERS INC SUPPLIES 001-1210-513.31-01 39.48
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-1210-513.31-01 555.90
SUPPLIES 001-1210-513.31-01 69.43
City Manager Division Total:$904.60
DOCUSIGN INC. DATA PROC SERV &SOFTWARE 001-1220-516.41-50 239.78
Human Resources Division Total:$239.78
CLALLAM CNTY AUDITOR 2023 VOTER REGISTRATION 001-1230-514.41-50 26,509.57
DOCUSIGN INC. DATA PROC SERV &SOFTWARE 001-1230-514.41-50 239.79
WASHINGTON STATE UNIVERSITY HUMAN SERVICES 001-1230-514.43-10 1,400.00
City Clerk Division Total:$28,149.36
City Manager Department Total:$29,293.74
WFOA-WA FINANCE OFFCRS ASSN MEMBERSHIPS 001-2020-514.49-01 75.00
MEMBERSHIPS 001-2020-514.49-01 75.00
MEMBERSHIPS 001-2020-514.49-01 75.00
Finance Administration Division Total:$225.00
DOCUSIGN INC. DATA PROC SERV &SOFTWARE 001-2023-514.48-02 239.79
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
TUITION REIMBURSEMENT 001-2023-514.43-10 951.75
PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPP 001-2023-514.31-01 250.76
OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 85.01
COMPUTER ACCESSORIES&SUPP 001-2023-514.31-01 252.92
WFOA-WA FINANCE OFFCRS ASSN MEMBERSHIPS 001-2023-514.49-01 75.00
MEMBERSHIPS 001-2023-514.49-01 75.00
MEMBERSHIPS 001-2023-514.49-01 75.00
MEMBERSHIPS 001-2023-514.49-01 75.00
MEMBERSHIPS 001-2023-514.49-01 75.00
Accounting Division Total:$2,155.23
DATABAR INCORPORATED CYCLES 1-5 BILLED 11/9 001-2025-514.41-50 (2,388.62)
CYCLES 1-5 BILLED 11/9 001-2025-514.41-50 2,388.62
CYCLES 1-5 BILLED 11/9/23 001-2025-514.41-50 2,388.62
CYCLES 6-10 BILLED 11/18 001-2025-514.41-50 (2,456.50)
CYCLES 6-10 BILLED 11/18 001-2025-514.41-50 2,456.50
CYCLES 6-10 BILLED 11/18/001-2025-514.41-50 2,456.50
CYCLES 11-1 BILLED 11/29 001-2025-514.41-50 2,792.62
Page 1 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 7
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
DATABAR INCORPORATED CYCLES 11-15 BILLED 11/29 001-2025-514.41-50 (2,792.62)
CYCLES 11-15 BILLED 11/29 001-2025-514.41-50 2,792.62
CYCLES 16-20 BILLED 11/30 001-2025-514.41-50 (2,261.20)
CYCLES 16-20 BILLED 11/30 001-2025-514.41-50 2,261.20
CYCLES 16-20 BILLED 11/30 001-2025-514.41-50 2,261.20
CYCLES 1-5 BILLED 12/8 001-2025-514.41-50 (2,571.16)
CYCLES 1-5 BILLED 12/8 001-2025-514.41-50 2,571.16
CYCLES 1-5 BILLED 12/8 001-2025-514.41-50 2,571.16
CYCLES 6-10 BILLED 12/15 001-2025-514.41-50 2,633.51
CYCLES 11-15 BILLED 12/25 001-2025-514.41-50 2,785.96
CYCLES 16-20 BILLED 12/30 001-2025-514.41-50 2,282.47
ELAVON, INC-WIRE TRANSACTION FEES 001-2025-514.41-50 2,646.28
PAYMENTUS GROUP INC TRANSACTION FEES 001-2025-514.41-50 431.81
TRANSACTION FEES 001-2025-514.41-50 14,510.26
SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.001-2025-514.31-11 166.26
FIRST AID & SAFETY EQUIP.001-2025-514.31-11 105.35
FIRST AID & SAFETY EQUIP.001-2025-514.31-11 133.86
FIRST AID & SAFETY EQUIP.001-2025-514.31-11 166.26
FIRST AID & SAFETY EQUIP.001-2025-514.31-11 169.78
Customer Service Division Total:$38,501.90
PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-2070-518.31-01 10.99
Reprographics Division Total:$10.99
Finance Department Total:$40,893.12
CLALLAM CNTY COMMISSIONER'S
OFFICE
SUPPLIES 001-3012-598.51-23 90,659.18
Jail Contributions Division Total:$90,659.18
City Attorney Department Total:$90,659.18
DOCUSIGN INC. DATA PROC SERV &SOFTWARE 001-4060-558.41-50 239.78
OLYMPIC STATIONERS INC NAMES PLATES/HOLDERS 001-4060-558.31-01 150.14
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-4060-558.31-01 65.23
SOUND PUBLISHING INC MCA 23-80 PUBLIC NOTICE 001-4060-558.41-15 105.86
Planning Division Total:$561.01
Community Development Department Total:$561.01
EVERGREEN COLLISION CENTER EXTERNAL LABOR SERVICES 001-5010-521.45-21 201.47
Police Administration Division Total:$201.47
Page 2 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 8
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
MISC TRAVEL J POWLESS-WEST POINT MODE 001-5021-521.43-10 5.50
WHATSAMATHER CONSULTING HUMAN SERVICES 001-5021-521.43-10 2,000.00
Investigation Division Total:$2,005.50
DOCUSIGN INC. DATA PROC SERV &SOFTWARE 001-5022-521.41-50 239.79
DOOLEY ENTERPRISES, INC POLICE EQUIPMENT & SUPPLY 001-5022-521.31-80 8,954.71
GALLS CLOTHING & APPAREL 001-5022-521.31-11 405.07
SUPPLIES 001-5022-521.31-11 36.79
CLOTHING & APPAREL 001-5022-521.31-11 28.56
CLOTHING & APPAREL 001-5022-521.31-11 23.99
CLOTHING & APPAREL 001-5022-521.31-11 697.41
LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 32.23
SHIPPING AND HANDLING 001-5022-521.42-10 67.90
MISC TRAVEL L EMERY-REID INTERVIEW 001-5022-521.43-10 298.00
MIWALL CORPORATION POLICE EQUIPMENT & SUPPLY 001-5022-521.31-80 9,005.59
PENINSULA COLLEGE CATERING CRIMINAL JUSTICE 001-5022-521.43-10 1,490.56
SOUND UNIFORM
SOLUTIONS/BRATWEAR
CLOTHING & APPAREL 001-5022-521.31-11 575.01
CLOTHING & APPAREL 001-5022-521.31-11 477.09
CLOTHING & APPAREL 001-5022-521.31-11 509.73
CLOTHING & APPAREL 001-5022-521.31-11 526.05
SWAIN'S GENERAL STORE INC MARKERS, PLAQUES,SIGNS 001-5022-521.35-01 76.07
WHATSAMATHER CONSULTING HUMAN SERVICES 001-5022-521.43-10 6,000.00
Patrol Division Total:$29,444.55
CAPTAIN T'S CLOTHING & APPAREL 001-5029-521.31-11 188.40
MISC TRAVEL O HATTON-BODY WORN CAMERA 001-5029-521.43-10 172.22
WAPRO MEMBERSHIPS 001-5029-521.49-01 25.00
Records Division Total:$385.62
Police Department Total:$32,037.14
DOCUSIGN INC. DATA PROC SERV &SOFTWARE 001-6010-522.41-50 239.79
Fire Administration Division Total:$239.79
CURTIS & SONS INC, L N MSA FLOW TESTING 001-6020-522.41-50 3,421.37
FIRST DUE COMPUTER SOFTWARE FOR MIC 001-6020-522.41-50 3,546.40
GALLS UNIFORM SUPPLIES 001-6020-522.20-80 280.70
UNIFORM SUPPLIES 001-6020-522.20-80 122.07
JIFFY CLEANERS DRY CLEANING 001-6020-522.20-80 10.89
CLOTHING & APPAREL 001-6020-522.20-80 65.34
Page 3 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 9
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
SWAIN'S GENERAL STORE INC SUPPLIES 001-6020-522.31-01 33.01
WASHINGTON (UNEMP), STATE OF 4TH QTR EMPL SECURITY 001-6020-522.20-60 1,376.29
Fire Suppression Division Total:$8,856.07
GALLS BADGES & OTHER ID EQUIP. 001-6030-522.20-80 506.45
OLYMPIC STATIONERS INC JOB BROCHURE 001-6030-522.31-01 183.87
Fire Prevention Division Total:$690.32
SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-6045-522.31-60 94.51
Fire Training Division Total:$94.51
A-1 PERFORMANCE, INC MONTHLY CLEANING SERVICE 001-6050-522.41-50 403.01
EQUIP MAINT & REPAIR SERV 001-6050-522.41-50 416.83
CED/CONSOLIDATED ELEC DIST EQUIP MAINT & REPAIR SERV 001-6050-522.31-20 245.03
FERRELLGAS INC PUMPS & ACCESSORIES 001-6050-522.31-01 512.90
THURMAN SUPPLY AIR CONDITIONING & HEATNG 001-6050-522.31-01 712.60
SUPPLIES 001-6050-522.31-01 45.41
AIR CONDITIONING & HEATNG 001-6050-522.31-01 101.80
WALTER E NELSON CO SUPPLIES 001-6050-522.31-01 693.07
Facilities Maintenance Division Total:$3,130.65
Fire Department Total:$13,011.34
DOCUSIGN INC. DATA PROC SERV &SOFTWARE 001-7010-532.48-02 239.79
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
PPE EMPLOYEE REIMBURSEMEN 001-7010-532.31-01 200.00
SOUND PUBLISHING INC PD-574973 SUBSCRIPTION 001-7010-532.49-01 182.00
VIRTUAL PROJECT MANAGER COMPUTER SOFTWARE FOR MIC 001-7010-532.48-02 1,250.00
Public Works Admin. Division Total:$1,871.79
Public Works & Utilities Department Total:$1,871.79
DOCUSIGN INC. DATA PROC SERV &SOFTWARE 001-8010-574.49-01 239.79
OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-8010-574.31-01 255.92
Parks Administration Division Total:$495.71
AMAZON CAPITAL SERVICES OFFICE SUPPLIES, GENERAL 001-8050-536.31-01 21.65
QUIRING MONUMENTS INC SUPPLIES 001-8050-536.34-01 575.00
SUPPLIES 001-8050-536.34-01 658.00
MARKERS, PLAQUES,SIGNS 001-8050-536.34-01 1,765.00
Ocean View Cemetery Division Total:$3,019.65
ANGELES MILLWORK & LUMBER SUPPLIES 001-8080-576.31-20 445.98
AUTO & TRUCK MAINT. ITEMS 001-8080-576.31-20 17.14
Page 4 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 10
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
ANGELES MILLWORK & LUMBER TAPE(NOT DP,SOUND,VIDEO) 001-8080-576.31-20 83.19
SUPPLIES 001-8080-576.31-20 134.11
SUPPLIES 001-8080-576.31-20 36.08
SUPPLIES 001-8080-576.31-20 104.81
SUPPLIES 001-8080-576.31-20 93.61
CED/CONSOLIDATED ELEC DIST PARTS 001-8080-576.31-20 (97.92)
DAVE'S HEATING & COOLING SVC EQUIPMENT MAINTENANCE,REC 001-8080-576.48-10 185.13
GOODMAN SANITATION BUILDING, FABRICATED 001-8080-576.45-30 147.25
BUILDING, FABRICATED 001-8080-576.45-30 483.00
GRAINGER FURNITURE, OFFICE 001-8080-576.31-20 106.78
HAULAWAY STORAGE REAL PROPERTY,RENT/LEASE 001-8080-576.45-30 201.92
HEARTLINE SEED,SOD,SOIL&INOCULANT 001-8080-576.31-40 147.02
MISC TRAVEL L COX-SHARPEN SAW BLADES 001-8080-576.43-10 34.50
T SHAY-SHARPEN SAW BLADES 001-8080-576.43-10 34.50
OLYMPIC LAUNDRY & DRY
CLEANERS
RAGS,SHOP TOWELS,WIPING 001-8080-576.31-01 65.34
PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 339.37
SWAIN'S GENERAL STORE INC HAND TOOLS ,POW&NON POWER 001-8080-576.31-20 65.31
SUPPLIES 001-8080-576.31-20 6.39
SUPPLIES 001-8080-576.31-20 6.47
THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 8.34
PIPE FITTINGS 001-8080-576.31-20 30.08
PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 60.03
PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 1,071.58
WASHINGTON (UNEMP), STATE OF 4TH QTR EMPL SECURITY 001-8080-576.20-60 22.48
Parks Facilities Division Total:$3,832.49
Parks & Recreation Department Total:$7,347.85
ANGELES MILLWORK & LUMBER FUEL,OIL,GREASE, & LUBES 001-8131-518.31-20 16.87
SUPPLIES 001-8131-518.31-20 355.57
SUPPLIES 001-8131-518.31-20 9.21
SUPPLIES 001-8131-518.31-20 24.24
PUGET SOUND HARDWARE, INC SUPPLIES 001-8131-518.31-20 426.78
SWAIN'S GENERAL STORE INC HAND TOOLS ,POW&NON POWER 001-8131-518.31-20 64.19
SUPPLIES 001-8131-518.31-20 19.57
SUPPLIES 001-8131-518.31-20 11.66
Page 5 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 11
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
Central Svcs Facilities Division Total:$928.09
Facilities Maintenance Department Total:$928.09
BLACK BALL TRANSPORT, INC GRANT 001-9029-518.41-50 188,121.48
General Unspecified Division Total:$188,121.48
Non-Departmental Department Total:$188,121.48
General Fund Fund Total:$404,724.74
LULISH DESIGN MEDIA EXPENSES 101-1430-557.41-50 7,020.51
PORT ANGELES ARTS COUNCIL PNW FIBER ARTS EXPOSITION 101-1430-557.41-50 6,314.18
PORT ANGELES CHAMBER OF
COMM
FUNDING-DEC 2023 101-1430-557.41-50 3,503.28
PORT ANGELES FINE ARTS
CENTER FNDTN
WINTERTIDE EVENT 101-1430-557.41-50 10,000.00
Lodging Excise Tax Division Total:$26,837.97
Lodging Excise Tax Department Total:$26,837.97
Lodging Excise Tax Fund Total:$26,837.97
ANGELES MILLWORK & LUMBER ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-25 556.17
MATERIAL HNDLING&STOR EQP 102-7230-542.35-01 70.41
HARTNAGEL BUILDING SUPPLY INC AUTO & TRUCK MAINT. ITEMS 102-7230-542.35-01 868.79
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MEAL TICKET - SNOW STORM 102-7230-542.31-01 37.00
MEAL TICKET - SNOW STORM 102-7230-542.31-01 37.00
MEAL TICKET - SNOW STORM 102-7230-542.31-01 37.00
MEAL TICKET - SNOW STORM 102-7230-542.31-01 92.50
MEAL TICKET - SNOW STORM 102-7230-542.31-01 92.50
MEAL TICKETS - SNOW STORM 102-7230-542.31-01 55.50
MEAL TICKETS - SNOW STORM 102-7230-542.31-01 74.00
MEAL TICKETS - SNOW STORM 102-7230-542.31-01 92.50
MEAL TICKET - SNOW STORM 102-7230-542.31-01 18.50
MEAL TICKET - SNOW STORM 102-7230-542.31-01 18.50
MEAL TICKET - SNOW STORM 102-7230-542.31-01 18.50
MEAL TICKET - SNOW STORM 102-7230-542.31-01 37.00
MEAL TICKET - SNOW STORM 102-7230-542.31-01 37.00
MEAL TICKET - SNOW STORM 102-7230-542.31-01 74.00
MEAL TICKET SNOW STORM - 102-7230-542.31-01 18.50
OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 102-7230-542.31-01 41.16
PENINSULA SEPTIC TANKS PARKING CURB 102-7230-542.31-20 543.00
Page 6 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 12
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
PORT ANGELES POWER
EQUIPMENT
FIRST AID & SAFETY EQUIP.102-7230-542.31-01 32.56
HAND TOOLS ,POW&NON POWER 102-7230-542.31-01 65.15
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 14.09
MISC PROFESSIONAL SERVICE 102-7230-542.47-10 21.72
SWAIN'S GENERAL STORE INC FASTENERS, FASTENING DEVS 102-7230-542.31-01 47.20
JANITORIAL SUPPLIES 102-7230-542.31-01 23.72
HARDWARE,AND ALLIED ITEMS 102-7230-542.35-01 65.31
TRAFFIC SAFETY SUPPLY CO MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 2,113.10
Street Division Total:$5,202.38
Public Works-Street Department Total:$5,202.38
Street Fund Total:$5,202.38
INTRADO LIFE & SAFETY
SOLUTIONS
DATA PROC SERV &SOFTWARE 107-5160-528.48-10 2,263.04
LEIRA HUMAN SERVICES 107-5160-528.43-10 200.00
MCFALL, BARBARA MISC PROFESSIONAL SERVICE 107-5160-528.41-50 400.00
MISC PROFESSIONAL SERVICE 107-5160-528.41-50 400.00
MISC PROFESSIONAL SERVICE 107-5160-528.41-50 400.00
MISC TRAVEL J CONNER-SECONDARY TRAUMA 107-5160-528.43-10 151.40
T LOZANO-SECONDARY TRAUMA 107-5160-528.43-10 74.00
QUILL CORPORATION JANITORIAL SUPPLIES 107-5160-528.31-01 32.21
REINHOLD, BEVERLY SECURITY,FIRE,SAFETY SERV 107-5160-528.41-50 250.00
SECURITY,FIRE,SAFETY SERV 107-5160-528.41-50 250.00
SECURITY,FIRE,SAFETY SERV 107-5160-528.41-50 500.00
WASHINGTON (UNEMP), STATE OF 4TH QTR EMPL SECURITY 107-5160-528.20-60 1,695.21
Pencom Division Total:$6,615.86
Pencom Department Total:$6,615.86
Pencom Fund Total:$6,615.86
4PA PERS,TEMP EMPLOYMENT AGCY 175-5260-524.41-50 300.00
GOODMAN SANITATION EQUIP MAINT & REPAIR SERV 175-5260-524.41-50 116.18
Code Enforcement Division Total:$416.18
Criminal Justice Department Total:$416.18
Code Compliance Enforcmt Fund Total:$416.18
US BANK-DEBT SVC WIRES FINANCIAL SERVICES 217-2448-592.83-10 5,814.55
2015 LTGO Refunding Division Total:$5,814.55
Debt Service Department Total:$5,814.55
Page 7 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 13
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
2015 LTGO Refunding Fund Total:$5,814.55
HEWLETT-PACKARD COMPANY COMPUTER HARDWARE&PERIPHE 310-5950-594.65-10 1,091.42
RACOM CORPORATION RADIO & TELECOMMUNICATION 310-5950-594.65-10 72,355.78
SEAWESTERN INC FIRE PROTECTION EQUIP/SUP 310-5950-594.65-10 1,387.23
Homeland Security Division Total:$74,834.43
Public Safety Projects Department Total:$74,834.43
COAST TO COAST TURF DESIGN SERVICES 310-8985-594.65-10 12,000.00
Misc Parks Projects Division Total:$12,000.00
Capital Proj-Parks & Rec Department Total:$12,000.00
Capital Improvement Fund Total:$86,834.43
DAILY JOURNAL OF COMMERCE COMMUNICATIONS/MEDIA SERV 312-7930-595.65-10 297.60
PROJECT POSTING 312-7930-595.65-10 595.20
HERRERA ENVIRONMENTAL
CONSULTANTS
CITY HALL PARKING LOT 312-7930-595.65-10 4,491.51
INTERWEST CONSTRUCTION, INC. RACE STREET 312-7930-595.65-10 295,222.60
KPFF CONSULTING ENGINEERS CORP YARD FACILITIES PROJ 312-7930-595.65-10 2,904.94
SOUND PUBLISHING INC PROJECT TR0120 312-7930-595.65-10 350.76
COMMUNICATIONS/MEDIA SERV 312-7930-595.65-10 113.76
GF-Street Projects Division Total:$303,976.37
Capital Projects-Pub Wks Department Total:$303,976.37
Transportation Benefit Fund Total:$303,976.37
ANIXTER ELECTRICAL CABLES & WIRES 401-0000-141.42-00 48,653.80
BORDER STATES INDUSTRIES INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 787.57
ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 7,696.44
MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 110.47
FINAL BILL REFUND 401-0000-122.10-99 156.31
FINAL BILL REFUND 401-0000-122.10-99 181.29
FINAL BILL REFUND 401-0000-122.10-99 571.41
FINAL BILL REFUND 401-0000-122.10-99 532.21
UTILITY DEPOSIT REFUND 401-0000-122.10-99 250.00
STELLA-JONES CORPORATION LUMBER& RELATED PRODUCTS 401-0000-141.43-00 56,363.77
Division Total:$115,303.27
Department Total:$115,303.27
DOCUSIGN INC. DATA PROC SERV &SOFTWARE 401-7111-533.49-90 239.79
MISC TRAVEL V SMITH-NWPPA CONF 401-7111-533.43-10 282.00
Page 8 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 14
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
VIRTUAL PROJECT MANAGER COMPUTER SOFTWARE FOR MIC 401-7111-533.48-02 2,500.00
Engineering-Electric Division Total:$3,021.79
PUD #1 OF CLALLAM COUNTY POWER USAGE CHGS 401-7120-533.33-50 7,923.93
Power Systems Division Total:$7,923.93
AIRPORT GARDEN CENTER ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 56.45
AMAZON CAPITAL SERVICES FURNITURE, OFFICE 401-7180-533.31-01 74.05
OFFICE MECH AIDS,SM MACH 401-7180-533.31-01 11.02
OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 40.40
SCHOOL EQUIP& SUPPLIES 401-7180-533.31-01 45.90
ANGELES MILLWORK & LUMBER GRASS SEED 401-7180-533.35-01 20.77
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 65.90
ANIXTER ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 186.37
BAXTER AUTO PARTS #15 BELTS AND BELTING 401-7180-533.31-20 108.38
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 202.55
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 258.09
ELECTRICAL CABLES & WIRES 401-7180-533.34-02 992.20
ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 350.70
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 223.25
ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 119.29
DOCUSIGN INC. DATA PROC SERV &SOFTWARE 401-7180-533.49-90 239.79
LUTZCO, INC. FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 107.88
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 994.60
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 116.23
MATT'S TOOLS USA, LLC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 407.29
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 1,112.95
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
DNR-DIG IN RAILRD/LINCOLN 401-7180-533.31-01 37.00
DNR-DIG IN RAILRD/LINCOLN 401-7180-533.31-01 37.00
DNR-DIG IN RAILRD/LINCOLN 401-7180-533.31-01 37.00
MURREY'S DISPOSAL CO, INC SHREDDING SERVICES 401-7180-533.47-10 271.79
PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 358.18
RAINBOW SWEEPERS, INC ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 707.85
ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 2,610.06
Electric Operations Division Total:$9,792.94
Public Works-Electric Department Total:$20,738.66
Electric Utility Fund Total:$136,041.93
Page 9 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 15
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
CLALLAM CNTY DIV OF ENV
HEALTH
SAMPLE TESTING 402-7380-534.41-50 198.00
DOCUSIGN INC. DATA PROC SERV &SOFTWARE 402-7380-534.48-02 239.79
EDGE ANALYTICAL TESTING 402-7380-534.41-50 (269.00)
TESTING 402-7380-534.41-50 (217.00)
EVERGREEN RURAL WATER OF
WA
MEMBERSHIPS 402-7380-534.49-01 1,025.00
FASTENAL INDUSTRIAL PAINTS,COATINGS,WALLPAPER 402-7380-534.31-20 338.46
GRAINGER AIR CONDITIONING & HEATNG 402-7380-534.31-20 647.56
FASTENERS, FASTENING DEVS 402-7380-534.31-20 326.00
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MEAL TICKET - SNOW STORM 402-7380-534.31-01 55.50
PLATT ELECTRIC SUPPLY INC ELECTRICAL CABLES & WIRES 402-7380-534.31-20 (162.95)
HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 380.06
ELECTRICAL EQUIP & SUPPLY 402-7380-534.35-01 143.47
PRESTIGE WORLDWIDE
TECHNOLOGIES
YEARLY VAVE REBUILDS/INSP 402-7380-534.48-10 28,288.00
PROFESSIONAL TRAINING ASSN HUMAN SERVICES 402-7380-534.43-10 100.00
HUMAN SERVICES 402-7380-534.43-10 100.00
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 137.81
RH2 ENGINEERING PROFESSIONAL SERVICES 402-7380-534.41-50 339.53
SPECTRA LABORATORIES-KITSAP TESTING 402-7380-534.41-50 217.00
TESTING 402-7380-534.41-50 269.00
TESTING&CALIBRATION SERVI 402-7380-534.41-50 217.00
TESTING&CALIBRATION SERVI 402-7380-534.41-50 269.00
TESTING&CALIBRATION SERVI 402-7380-534.41-50 269.00
SWAIN'S GENERAL STORE INC FASTENERS, FASTENING DEVS 402-7380-534.31-01 9.77
HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 39.11
AUTO SHOP EQUIPMENT & SUP 402-7380-534.31-01 46.76
THURMAN SUPPLY HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 219.95
VIRTUAL PROJECT MANAGER COMPUTER SOFTWARE FOR MIC 402-7380-534.48-02 2,500.00
WALTER E NELSON CO BUILDING MAINT&REPAIR SER 402-7380-534.31-01 107.74
JANITORIAL SUPPLIES 402-7380-534.31-01 87.31
PAPER & PLASTIC-DISPOSABL 402-7380-534.31-01 516.74
WASHINGTON (UNEMP), STATE OF 4TH QTR EMPL SECURITY 402-7380-534.20-60 22,345.00
Water Division Total:$58,783.61
Page 10 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 16
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
ANGELES MILLWORK & LUMBER LUMBER& RELATED PRODUCTS 402-7382-534.31-20 99.51
CLALLAM CNTY DEPT OF COMM
DEV
ENVIRONMENTAL&ECOLOGICAL 402-7382-534.49-90 150.00
WESTERN STEEL METALS,BARS,PLATES,RODS 402-7382-534.31-20 659.65
Industrial Water Treatmnt Division Total:$909.16
Public Works-Water Department Total:$59,692.77
Water Utility Fund Total:$59,692.77
NCL NORTH CENTRAL
LABORATORIES
CHEMICAL LAB EQUIP & SUPP 403-0000-237.00-00 (114.34)
CHEMICAL LAB EQUIP & SUPP 403-0000-237.00-00 (35.51)
Division Total:($149.85)
Department Total:($149.85)
ANGELES MILLWORK & LUMBER CONSTRUCTION SERVICES,TRA 403-7480-535.31-20 188.16
DOCUSIGN INC. DATA PROC SERV &SOFTWARE 403-7480-535.48-02 239.79
EDGE ANALYTICAL WATER SEWAGE TREATMENT EQ 403-7480-535.41-50 56.00
FEDERAL EXPRESS CORP SHIPPING CHARGES 403-7480-535.42-10 47.14
SHIPPING CHARGES 403-7480-535.42-10 13.67
JOHNSON CONTROLS SECURITY
SOLUTIONS
CONSULTING SERVICES 403-7480-535.41-50 398.97
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
CDL REIMBURSEMENT - 01/23 403-7480-535.49-90 136.00
MEAL TICKET - COLD WEATHE 403-7480-535.31-01 18.50
MEAL TICKET - COLD WEATHE 403-7480-535.31-01 18.50
MEAL TICKET - COLD WEATHE 403-7480-535.31-01 18.50
MEAL TICKET - COLD WEATHE 403-7480-535.31-01 37.00
MEAL TICKET - COLD WEATHE 403-7480-535.31-01 55.50
MEAL TICKET - COLD WEATHE 403-7480-535.31-01 74.00
MEAL TICKET - COLD WEATHE 403-7480-535.31-01 92.50
MEAL TICKET - COLD WEATHE 403-7480-535.31-01 92.50
MEAL TICKET - CRAVITY THI 403-7480-535.31-01 37.00
MEAL TICKET - GRAVITY TH 403-7480-535.31-01 37.00
MEAL TICKET - GRAVITY THI 403-7480-535.31-01 37.00
MEAL TICKET - GRAVITY THI 403-7480-535.31-01 37.00
MEAL TICKET - GRAVITY THI 403-7480-535.31-01 37.00
MEAL TICKET - SLUDGE PROC 403-7480-535.31-01 18.50
MEAL TICKET - SLUDGE PROC 403-7480-535.31-01 18.50
MEAL TICKET - SLUDGE PROC 403-7480-535.31-01 37.00
Page 11 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 17
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MEAL TICKET - SLUDGE PROC 403-7480-535.31-01 37.00
MEAL TICKET - THICKENER -403-7480-535.31-01 37.00
MEAL TICKET - THICKENER -403-7480-535.31-01 37.00
MEAL TICKET - THICKENER -403-7480-535.31-01 37.00
MEAL TICKET - THICKENER -403-7480-535.31-01 37.00
MEAL TICKET - THICKENER -403-7480-535.31-01 37.00
MEAL TICKET - THICKENER -403-7480-535.31-01 37.00
NCL NORTH CENTRAL
LABORATORIES
CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 1,399.07
CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 434.51
PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 (39.29)
PUD #1 OF CLALLAM COUNTY MASTERS RD 403-7480-535.47-10 671.45
SWAIN'S GENERAL STORE INC FOODS: PERISHABLE 403-7480-535.31-01 80.29
FIRST AID & SAFETY EQUIP.403-7480-535.31-01 123.53
TENELCO BIOSOLIDS HAULING 403-7480-535.47-10 4,478.32
BIOSOLIDS HAULING 403-7480-535.47-10 4,077.97
THURMAN SUPPLY PIPE FITTINGS 403-7480-535.31-20 26.01
PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 88.48
VIRTUAL PROJECT MANAGER COMPUTER SOFTWARE FOR MIC 403-7480-535.48-02 2,500.00
Wastewater Division Total:$15,845.07
Public Works-Wastewater Department Total:$15,845.07
Wastewater Utility Fund Total:$15,695.22
2 GRADE, LLC RELEASE RETAINAGE 404-0000-223.40-00 3,554.29
Division Total:$3,554.29
Department Total:$3,554.29
AMAZON CAPITAL SERVICES HARDWARE,AND ALLIED ITEMS 404-7538-537.31-01 88.95
ANGELES MILLWORK & LUMBER ELECTRICAL EQUIP & SUPPLY 404-7538-537.35-01 81.09
CLALLAM CNTY SOLID WASTE
DEPT
INTERLOCAL AGREEMENT 404-7538-537.49-90 2,329.24
EDGE ANALYTICAL SAMPLE TESTING 404-7538-537.41-50 2,034.27
SAMPLE TESTING 404-7538-537.41-50 3,829.00
ELAVON, INC-WIRE TRANSACTION FEES 404-7538-537.41-50 4,424.78
FAMILY SHOE STORE SHOES AND BOOTS 404-7538-537.31-01 270.03
HERMANN BROS LOGGING &
CONST
MISCELLANEOUS SERVICES 404-7538-537.41-50 1,575.00
HI-TECH ELECTRONICS INC COMMUNICATIONS/MEDIA SERV 404-7538-537.41-50 391.91
Page 12 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 18
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
M & P GARAGE DOORS BUILDING MAINT&REPAIR SER 404-7538-537.48-10 832.27
FUEL,OIL,GREASE, & LUBES 404-7538-537.48-10 124.03
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MEAL TICKET - HOLIDAY - 0 404-7538-537.31-01 18.50
MEAL TICKET - HOLIDAY - 0 404-7538-537.31-01 55.50
MEAL TICKET - HOLIDAY - 0 404-7538-537.31-01 55.50
MEAL TICKET - HOLIDAY - 0 404-7538-537.31-01 55.50
MEAL TICKET - HOLIDAY - 0 404-7538-537.31-01 55.50
MEAL TICKET - HOLIDAY - 0 404-7538-537.31-01 55.50
MEAL TICKET - HOLIDAY - 0 404-7538-537.31-01 55.50
MEAL TICKET - HOLIDAY - 0 404-7538-537.31-01 55.50
MEAL TICKET - HOLIDAY - 0 404-7538-537.31-01 55.50
MEAL TICKET - HOLIDAY - 0 404-7538-537.31-01 55.50
MEAL TICKET - OVERTIME - 404-7538-537.31-01 18.50
MEAL TICKET - OVERTIME - 404-7538-537.31-01 55.50
NAPA AUTO PARTS BELTS AND BELTING 404-7538-537.31-20 202.21
PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES & ACCESS 404-7538-537.31-01 130.27
PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 404-7538-537.48-10 157.73
SWAIN'S GENERAL STORE INC SHOES AND BOOTS 404-7538-537.31-01 195.91
JANITORIAL SUPPLIES 404-7538-537.31-01 89.00
ELECTRICAL EQUIP & SUPPLY 404-7538-537.35-01 97.98
THERMO-FLUIDS PW CONSTRUCTION & RELATED 404-7538-537.41-50 211.25
PW CONSTRUCTION & RELATED 404-7538-537.41-50 121.52
THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 404-7538-537.31-20 226.21
HAND TOOLS ,POW&NON POWER 404-7538-537.48-10 58.87
VIRTUAL PROJECT MANAGER COMPUTER SOFTWARE FOR MIC 404-7538-537.48-02 2,500.00
WA STATE RECYCLING
ASSOCIATION
MEMBERSHIPS 404-7538-537.49-01 200.00
WALTER E NELSON CO JANITORIAL SUPPLIES 404-7538-537.31-01 267.76
SW - Transfer Station Division Total:$21,031.28
DATABAR INCORPORATED SOLID WASTE CALENDAR 404-7580-537.41-15 55.75
SOLID WASTE CALENDARS 404-7580-537.41-15 (55.75)
SOLID WASTE CALENDARS 404-7580-537.41-15 55.75
SOLID WASTE CALENDAR 404-7580-537.41-15 59.63
SOLID WASTE CALENDARS 404-7580-537.41-15 62.64
LEFTOVER CALENDAR SHP 404-7580-537.41-15 23.03
Page 13 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 19
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
DATABAR INCORPORATED SOLID WASTE CALENDARS 404-7580-537.41-15 50.00
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 18.50
MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 37.00
MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 37.00
MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 37.00
MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 37.00
MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 37.00
MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 37.00
WA STATE RECYCLING
ASSOCIATION
MEMBERSHIPS 404-7580-537.49-01 100.00
Solid Waste-Collections Division Total:$591.55
ASPECT CONSULTING, LLC LANDFILL POST-CLOSURE 404-7585-537.41-50 11,153.50
EDGE ANALYTICAL SAMPLE TESTING 404-7585-537.41-50 776.00
Solid Waste-Landfill Division Total:$11,929.50
Public Works-Solid Waste Department Total:$33,552.33
Solid Waste Utility Fund Total:$37,106.62
ANGELES MILLWORK & LUMBER SIMPLE GREEN 406-7412-538.31-20 26.74
DOCUSIGN INC. DATA PROC SERV &SOFTWARE 406-7412-538.41-50 239.79
EDGE ANALYTICAL SAMPLE TESTING 406-7412-538.41-50 1,371.20
HARTNAGEL BUILDING SUPPLY INC TOOLS 406-7412-538.35-01 984.63
KITSAP COUNTY PUBLIC WORKS 4TH QTR BILLING 406-7412-538.41-50 244.20
PORT ANGELES POWER
EQUIPMENT
FLOOR MAINT MACHINE,PARTS 406-7412-538.35-01 125.95
SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.406-7412-538.31-01 91.81
VIRTUAL PROJECT MANAGER COMPUTER SOFTWARE FOR MIC 406-7412-538.48-02 2,500.00
Stormwater Division Total:$5,584.32
Public Works-Wastewater Department Total:$5,584.32
Stormwater Utility Fund Total:$5,584.32
ANGELES MILLWORK & LUMBER SUPPLIES 409-6025-526.31-01 66.28
BOUND TREE MEDICAL, LLC SUPPLIES 409-6025-526.31-13 144.12
CURTIS & SONS INC, L N CLOTHING & APPAREL 409-6025-526.20-80 263.39
DR. PANZA LLC PHYSICALS/TESTING 409-6025-526.41-50 875.00
FAMILY SHOE STORE SAFETY BOOTS 409-6025-526.20-80 435.15
FIRST DUE COMPUTER SOFTWARE FOR MIC 409-6025-526.41-50 3,546.40
HI-TECH ELECTRONICS INC EQUIP MAINT & REPAIR SERV 409-6025-526.41-50 652.80
Page 14 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 20
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
LIFE ASSIST SUPPLIES 409-6025-526.31-01 1,238.79
SUPPLIES 409-6025-526.31-01 150.02
SUPPLIES 409-6025-526.31-01 503.22
SUPPLIES 409-6025-526.31-01 281.88
SUPPLIES 409-6025-526.31-01 2,272.40
SUPPLIES 409-6025-526.31-01 3,529.37
SUPPLIES 409-6025-526.31-13 101.70
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 245.03
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 312.21
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 519.01
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 51.72
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
BEN CLARK PM SCHOOL STUDY 409-6025-526.43-10 217.19
PUBLIC SAFETY TESTING INC 4TH QTR SUBSCRIPTION FEES 409-6025-526.41-50 369.00
STRYKER SALES CORPORATION SUPPLIES 409-6025-526.31-01 315.11
SWAIN'S GENERAL STORE INC SUPPLIES 409-6025-526.31-01 53.20
TELEFLEX, LLC SUPPLIES 409-6025-526.31-01 1,115.50
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 562.50
Medic I Division Total:$17,820.99
OLYMPIC PENINSULA COMMUNITY
CLINIC
DECEMBER SERVICES 409-6027-526.41-50 15,592.87
Community Paramedicine Division Total:$15,592.87
Fire Department Total:$33,413.86
Medic I Utility Fund Total:$33,413.86
ALL WEATHER HEATING AND
COOLING
AIR CONDITIONING & HEATNG 421-7121-533.49-86 200.00
DAVE'S HEATING & COOLING SVC AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00
TRACY'S INSULATION CONSTRUCTION SERVICES,TRA 421-7121-533.49-86 3,345.00
Conservation Division Total:$4,345.00
Public Works-Electric Department Total:$4,345.00
Conservation Fund Total:$4,345.00
INTERWEST CONSTRUCTION, INC. RACE STREET 452-7388-594.65-10 (3,339.37)
KPFF CONSULTING ENGINEERS CORP YARD FACILITIES PROJ 452-7388-594.65-10 2,904.94
Water Projects Division Total:($434.43)
Public Works-Water Department Total:($434.43)
Water Utility CIP Fund Total:($434.43)
Page 15 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 21
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
HDR ENGINEERING, INC CULTURAL RESOURCES SVCS 453-7488-594.65-10 6,279.57
CONSULTING SERVICES 453-7488-594.65-10 8,591.81
KENNEDY/JENKS CONSULTANTS PROFESSIONAL SERVICES 453-7488-594.65-10 548.63
PROFESSIONAL SERVICES 453-7488-594.65-10 2,867.05
KPFF CONSULTING ENGINEERS CORP YARD FACILITIES PROJ 453-7488-594.65-10 2,904.94
PRESTIGE WORLDWIDE
TECHNOLOGIES
REPAIRS 453-7488-594.65-10 1,990.99
Wastewater Projects Division Total:$23,182.99
Public Works-Wastewater Department Total:$23,182.99
WasteWater Utility CIP Fund Total:$23,182.99
KPFF CONSULTING ENGINEERS CORP YARD FACILITIES PROJ 454-7588-594.65-10 2,904.94
Solid Waste Coll Projects Division Total:$2,904.94
Public Works-Solid Waste Department Total:$2,904.94
Solid Waste Utility CIP Fund Total:$2,904.94
KPFF CONSULTING ENGINEERS CORP YARD FACILITIES PROJ 456-7688-594.65-10 2,904.94
Stormwater Util CIP Projs Division Total:$2,904.94
Public Works Department Total:$2,904.94
Stormwtr Util Projects Fund Total:$2,904.94
KENNEDY/JENKS CONSULTANTS PROFESSIONAL SERVICES 463-7489-594.65-10 3,696.51
SCARSELLA BROS, INC FORCE MAIN REPLACEMENT 463-7489-594.65-10 115,311.04
CSO Capital Division Total:$119,007.55
Public Works-Wastewater Department Total:$119,007.55
CSO Capital Fund Total:$119,007.55
ASSOCIATED PETROLEUM
PRODUCTS, INC
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 12,867.69
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 12,969.42
BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 21.71
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 182.30
DOBBS PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,263.24
FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 220.16
N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 83.56
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 865.31
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 603.33
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 85.42
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 84.93
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 84.93
Page 16 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 22
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 8.06
HOSES, ALL KINDS 501-0000-141.40-00 88.49
HOSES, ALL KINDS 501-0000-141.40-00 189.91
PENINSULA LUBRICANTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 39.60
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,524.45
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,524.45
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,631.52
PETROCARD, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 1,519.93
ROMAINE ELECTRIC CORP AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 485.07
Division Total:$36,343.48
Department Total:$36,343.48
AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 39.13
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 229.65
ANGELES MILLWORK & LUMBER AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-20 18.18
AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-20 4.03
ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.49
LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.49
ASSOCIATED PETROLEUM
PRODUCTS, INC
FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 21.08
FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 19.98
BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (43.56)
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (21.78)
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 268.21
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 19.84
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 65.39
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 202.39
AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 46.13
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,416.73
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (235.22)
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 59.71
CENTRAL WELDING SUPPLY AUTO & TRUCK MAINT. ITEMS 501-7630-548.49-90 318.61
DAREN'S POINT S EXTERNAL LABOR SERVICES 501-7630-548.34-02 21.73
EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.51
EXTERNAL LABOR SERVICES 501-7630-548.34-02 38.12
EXTERNAL LABOR SERVICES 501-7630-548.34-02 67.35
DOBBS PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 3,151.76
Page 17 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 23
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
FAR-WEST MACHINE &
HYDRAULICS
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 136.76
FREIGHTLINER NORTHWEST AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 957.11
HECKMAN MOTORS, INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 506.00
HERMANN BROS LOGGING &
CONST
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 49.01
LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 30.99
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,833.21
EXTERNAL LABOR SERVICES 501-7630-548.34-02 43.59
EXTERNAL LABOR SERVICES 501-7630-548.34-02 237.67
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 163.13
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 597.73
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 65.65
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 289.07
EXTERNAL LABOR SERVICES 501-7630-548.34-02 27.20
EXTERNAL LABOR SERVICES 501-7630-548.34-02 101.43
MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 29.28
N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 70.35
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 70.35
EXTERNAL LABOR SERVICES 501-7630-548.34-02 562.33
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 61.50
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 135.53
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 248.18
O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 95.36
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 141.96
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 174.93
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 137.98
PAPE' MACHINERY AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 547.06
PENINSULA LUBRICANTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 435.60
AUTO & TRUCK MAINT. ITEMS 501-7630-548.49-90 256.76
RUDDELL AUTO MALL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 159.43
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 17.71
EXTERNAL LABOR SERVICES 501-7630-548.34-02 525.44
SCHUYLER R RUBBER CO INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 5,712.84
SIMPSON'S USED PARTS &
TOWING
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 151.90
Page 18 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 24
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
SNAP-ON TOOLS - SARGENT
TOOLS LLC
AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 32.94
TACOMA DODGE CHRYSLER JEEP EXTERNAL LABOR SERVICES 501-7630-548.34-02 672.83
Equipment Services Division Total:$21,045.76
Public Works Department Total:$21,045.76
Equipment Services Fund Total:$57,389.24
DOCUSIGN INC. DATA PROC SERV &SOFTWARE 502-2081-518.41-50 239.79
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MEAL TICKET PC MEETING CO 502-2081-518.31-01 37.00
MEAL TICKET-PC MEETING CO 502-2081-518.31-01 37.00
SEATTLE TIMES, THE JOB ADS 502-2081-518.44-10 3,900.00
SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 456.19
Information Technologies Division Total:$4,669.98
PUD #1 OF CLALLAM COUNTY RADIO & TELECOMMUNICATION 502-2083-518.47-10 56.72
Wireless Mesh Division Total:$56.72
Finance Department Total:$4,726.70
Information Technology Fund Total:$4,726.70
AWC EMPLOYEE BENEFITS TRUST L1 MED/DEN/VIS PREMIUMS 503-1631-517.46-34 8,454.02
LIFE INSURANCE 503-1631-517.46-32 1,940.25
LTD 503-1631-517.46-31 6,922.03
MED/DEN/VIS PREMIUMS 503-1631-517.46-30 242,696.09
HSA BANK EMPLOYER CONTRIBUTIONS 503-1631-517.46-30 3,200.00
NW ADMIN TRANSFER ACCT INSURANCE, ALL TYPES 503-1631-517.46-33 99,100.20
INSURANCE, ALL TYPES 503-1631-517.46-34 7,061.40
REDACTED DISABILITY BOARD-JANUARY 503-1631-517.46-35 9.02
DISABILITY BOARD-JANUARY 503-1631-517.46-35 20.00
DISABILITY BOARD-JANUARY 503-1631-517.46-35 185.50
DISABILITY BOARD-JANUARY 503-1631-517.46-35 219.85
DISABILITY BOARD-JANUARY 503-1631-517.46-35 738.13
DISABILITY BOARD-JANUARY 503-1631-517.46-35 951.19
DISABILITY BOARD-JANUARY 503-1631-517.46-35 1,073.11
DISABILITY BOARD-JANUARY 503-1631-517.46-35 2,211.34
REIMBURSE MEDICARE- JAN 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-DEC 503-1631-517.46-35 154.10
REIMBURSE MEDICARE-JAN 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-JAN 503-1631-517.46-35 108.00
Page 19 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 25
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
REDACTED REIMBURSE MEDICARE-JAN 503-1631-517.46-35 148.50
REIMBURSE MEDICARE-JAN 503-1631-517.46-35 148.50
REIMBURSE MEDICARE-JAN 503-1631-517.46-35 148.50
REIMBURSE MEDICARE-JAN 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-JAN 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-JAN 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-JAN 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-JAN 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-JAN 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-JAN 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-JAN 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-JAN 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-JAN 503-1631-517.46-35 442.90
REIMBURSE MEDICARE-JAN 503-1631-517.46-35 679.70
REDQUOTE, INC. HRA CLAIMS-2023 503-1631-517.46-30 2,701.63
ANNUAL HRA ADMINISTRATIVE 503-1631-517.46-30 53,400.00
HRA CLAIMS-2023 503-1631-517.46-30 2,826.23
HRA CLAIMS-2023 503-1631-517.46-30 8,392.52
HRA CLAIMS-2023 503-1631-517.46-30 2,860.26
Other Insurance Programs Division Total:$448,628.37
DEPARTMENT OF LABOR &
INDUSTRIES
4TH QTR 2023 503-1661-517.49-50 111,809.07
DEPT OF LABOR & INDUSTRIES 4TH QTR 2023 503-1661-517.49-50 1,211.69
WASHINGTON HOSPITAL SVCS AUGUST SERVICE FEE 503-1661-517.41-40 750.00
OCTOBER SERVICE FEE 503-1661-517.41-40 750.00
NOVEMBER SERVICE FEE 503-1661-517.41-40 750.00
DECEMBER SERVICE FEE 503-1661-517.41-40 750.00
JANUARY - FEE FOR SERVICE 503-1661-517.41-40 750.00
Worker's Compensation Division Total:$116,770.76
CIVICPLUS ADA SOFTWARE FOR CITY WEB 503-1671-517.41-50 5,420.00
MARSH USA INC. UST INSURANCE RENEWAL 503-1671-517.46-10 4,281.05
Comp Liability Division Total:$9,701.05
Self Insurance Department Total:$575,100.18
Self-Insurance Fund Total:$575,100.18
AFLAC AFLAC MONTHLY PREMIUMS 920-0000-231.53-10 744.74
Page 20 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 26
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
AWC EMPLOYEE BENEFITS TRUST SUPPLEMENTAL LIFE 920-0000-231.53-30 871.50
CHAPTER 13 TRUSTEE CASE #21-10696 920-0000-231.56-90 358.00
EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 (10.00)
PAYROLL SUMMARY 920-0000-231.55-30 5.00
PAYROLL SUMMARY 920-0000-231.55-30 5.00
PAYROLL SUMMARY 920-0000-231.55-30 710.00
EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 26,302.40
FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 94,690.11
FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 60.76
PAYROLL SUMMARY 920-0000-231.50-20 117,599.48
HRA VEBA PLAN PAYROLL SUMMARY 920-0000-231.52-60 3,200.00
HSA BANK EMPLOYEE DEDUCTIONS 920-0000-231.52-40 4,830.98
EMPLOYEE DEDUCTIONS 920-0000-231.52-40 2,000.00
PAYROLL SUMMARY 920-0000-231.53-11 1,050.00
PAYROLL SUMMARY 920-0000-231.53-12 357.73
JOHN HANCOCK LIFE INSURANCE
CO
PAYROLL SUMMARY 920-0000-231.52-25 1,607.54
LEOFF PAYROLL SUMMARY 920-0000-231.51-21 25.04
PAYROLL SUMMARY 920-0000-231.51-21 102.83
PAYROLL SUMMARY 920-0000-231.51-21 (21.53)
PAYROLL SUMMARY 920-0000-231.51-21 21.53
PAYROLL SUMMARY 920-0000-231.51-21 301.89
PAYROLL SUMMARY 920-0000-231.51-21 37,290.71
MISSION SQUARE-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 32,190.14
OFFICE OF SUPPORT
ENFORCEMENT
PAYROLL SUMMARY 920-0000-231.56-20 1,116.83
PERS PAYROLL SUMMARY 920-0000-231.51-12 865.20
PAYROLL SUMMARY 920-0000-231.51-10 740.05
PAYROLL SUMMARY 920-0000-231.51-11 17,940.52
PAYROLL SUMMARY 920-0000-231.51-12 94,977.44
TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 2,537.00
PAYROLL SUMMARY 920-0000-231.54-10 (66.50)
PAYROLL SUMMARY 920-0000-231.54-10 66.50
PAYROLL SUMMARY 920-0000-231.54-10 2,537.00
UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 140.00
Page 21 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 27
City of Port Angeles
City Council Expenditure Report
Between Jan 27, 2024 and Feb 9, 2024
Vendor Description Account Number Amount
WSCFF/EMPLOYEE BENEFIT
TRUST
PAYROLL SUMMARY 920-0000-231.53-20 5,800.00
Division Total:$450,947.89
Department Total:$450,947.89
Payroll Clearing Fund Total:$450,947.89
Total for Checks Dated Between Jan 27, 2024 and Feb 9, 2024 $2,368,032.20
Page 22 of 22 Feb 12, 2024 8:02:29 AM
February 20, 2024 E - 28
Date: February 20, 2024
To: City Council
From: Brian S. Smith, Police Chief
Subject: WASPC Body Worn Camera Grant and Agreement
Background / Analysis: The Washington State Legislature, via budget proviso in the 2023 Legislative
Session (see ESSB 5187), allocated $1,600,000 to the Washington Association of Sheriffs and Police Chiefs
(WASPC) for 2023-2025 biennium, for a body-worn camera grant program in order to assist law
enforcement agencies to establish and expand body-worn camera programs. The funds are to be distributed
to local law enforcement agencies to fund the following:
• The initial purchase, maintenance, and replacement of body-worn cameras;
• Ongoing costs related to the maintenance and storage of data recorded by body-worn
cameras;
• Costs associated with public records requests for body-worn camera footage; and/or
• Hiring of personnel necessary to operate a body-worn camera program.
The overall Police Department body worn camera program is identified in the 2023-2028 City Capital
Facilities Plan (Capital Facilities Plan #310-5958-594.65-10 PD0223) and a total expenditure of
$52,000.00. Within this project staff have identified $26,466.96 for costs associated with a body worn
camera contract (equipment purchase and data storage) and $7,281.00 has been designated to reimburse the
City for the purchase of redaction software and computer upgrades.
Funding: The contract cost of $33,747.96 will be 100% reimbursed by the WASPC grant.
Summary: The Washington Association of Sheriffs and Police Chiefs (WASPC) has awarded the Port
Angeles Police Department a grant for the purchase of body worn cameras and the associated software
and necessary computer upgrades. The period of performance is January 1, 2024 through June 30, 2024.
The grant and awarded funds are designed to support our existing capital facilities body worn camera
project.
Funding: $33,747.96 has been awarded to the Police Department. There is no match requirement. These
funds cover a large portion of the identified 2024 Police Department body worn camera costs.
Recommendation: Authorize the City Manager to sign a contract with Washington Association of
Sheriffs and Police Chiefs and to make minor modifications as necessary.
February 20, 2024 E - 29
WASHINGTON ASSOCIATION OF SHERIFFS AND POLICE CHIEFS
INTERAGENCY AGREEMENT—SPECIFIC TERMS AND CONDITIONS
BODY-WORN CAMERA GRANT PROGRAM FY 2024
OVERVIEW:
The Washington State Legislature, via budget proviso in the 2023 Legislative Session (see ESSB 5187),
allocated $1,600,000 to the Washington Association of Sheriffs and Police Chiefs (WASPC) for 2023-2025
biennium, for a body-worn camera grant program in order to assist law enforcement agencies to
establish and expand body-worn camera programs. The funds are to be distributed to local law
enforcement agencies to fund the following:
• the initial purchase, maintenance, and replacement of body-worn cameras;
• ongoing costs related to the maintenance and storage of data recorded by body-worn cameras;
• costs associated with public records requests for body-worn camera footage; and/or
• hiring of personnel necessary to operate a body-worn camera program.
AGREEMENT:
This AGREEMENT is entered into by and between the WASHINGTON ASSOCIATION OF SHERIFFS AND
POLICE CHIEFS (hereinafter referred to as WASPC) and the PORT ANGELES POLICE
DEPARTMENT(hereinafter referred to as the RECIPIENT).
The WASPC point of contact for the Body-Worn Camera Grant Program is Sydney Hansen, Program
Coordinator, 360-486-2402 or shansen@waspc.org.
FUNDING SOURCE:
Funding for this AGREEMENT is provided to WASPC through the Criminal Justice Training Commission
from the State of Washington. These are state funds allocated by the Washington State Legislature.
Funding awarded the RECIPIENT shall not exceed the amount shown above.
Award Recipient Name and Address:
Port Angeles Police Department
321 E 5th St
Port Angeles, WA 98362
Agency Contact:
Title: Carla Jacobi
Email: cjacobi@cityofpa.us
Phone: (360) 417-4989
Project Title:
Body-Worn Camera Grant Program 2024
Funding Cycle:
January 1, 2024—June 30, 2024
Agreement No:
BWC-24-22
Funding Authority:
WA Association of Sheriffs and Police Chiefs
Grant Award:
$33,747.96
Service Area:
City of Port Angeles
DocuSign Envelope ID: DAE941F3-2EAA-4A97-A3CE-C53AB0189459
February 20, 2024 E - 30
SCOPE OF WORK:
Grant recipient shall:
• Use agency procurement procedures for up to $26,466.96 of the body-worn camera contract for
the period of January 1, 2024-June 30, 2024.
• Use agency procurement procedures for up to $7,281.00 for the purchase of redaction software
and computer upgrades.
Grant funds may not be used to purchase tasers or any other bundled contract items not associated
with body-worn cameras.
DATA COLLECTION AND REPORTING:
The Body-Worn Camera Grant Report form (link below) shall be completed by July 15, 2024.
https://waspc.formstack.com/forms/2023_waspc_bwc_grant_application_report
INVOICES FOR REIMBURSEMENT:
Requests for reimbursement shall be submitted included in the BWC Grant Report and must include a
completed and signed A-19 and any applicable receipts. Requests for reimbursement shall be submitted
by July 15, 2024.
SIGNATURE:
IN WITNESS WHEREOF, WASPC and RECIPIENT acknowledge and accept the terms of this AGREEMENT
and attachments hereto, and in witness whereof have executed this AGREEMENT as of the date and year
written below. The rights and obligations of both parties to this AGREEMENT are governed by the
information on this Award Sheet and Letter and other documents incorporated herein.
For WASPC For RECIPIENT
Name: Kim Goodman Name: Brian Smith
Title: Chief of Staff Title: Chief of Police
Agency: Washington Association of Sheriffs
& Police Chiefs
Agency: Port Angeles Police Department
Date: Date:
Signature: Signature:
DocuSign Envelope ID: DAE941F3-2EAA-4A97-A3CE-C53AB0189459
February 20, 2024 E - 31
Date: February 20, 2024
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: Francis Street ADA Improvement Project TR06-16 Final Acceptance
Background / Analysis: The Washington State Transportation Improvement Board (TIB) awarded the
City of Port Angeles a Complete Street Grant in recognition of the City adopting a Complete Street
Ordinance. The Grant was accepted by City Council on June 4, 2019.
The Grant award was in the amount of $300,000.00 and was used to replace and/or install 49 ADA
compliant ramps on Francis Street between Caroline and 8th Streets. Curb ramps that meet ADA
requirements provide critical pedestrian access for all users to Olympic Medical Center, Olympic
Discovery Trail, Francis Street Park, Veterans Center, YMCA and Erickson Playfield.
Bids were opened on December 13, 2021. Three bids were received with Simmons & Sons of Montesano,
WA as the lowest responsible bidder with a bid amount of $321,750.00, including all applicable taxes.
The project was inspected by City Staff and determined substantially completed on June 06, 2022 with all
punch list items completed on January 24, 2024.
Based on public input, a Change Order was executed to provide improved pedestrian access to the
Olympic Medical Center. A second Change Order was executed to install and connect a catch basin to
receive storm water runoff in the 4th/5th Street alley.
Funding Overview:
Project Cost Summary
Original Contract
Amount
Change
Orders (2)
Unit Quantity
Variations
Final Cost Project Cost Variance
$321,750.00 $56,685.00 ($8,108.00) $370,327.00 +15.10%
Summary: The purpose of this memo is to obtain City Council final acceptance for the work performed
on the Francis Street ADA Improvement project by Simmons & Sons of Montesano, WA. The work was
inspected and accepted as complete with the final project costs amounting to $370,327.00 including
taxes. Retainage of 5% was withheld.
Funding: The approved 2022-2027 Capital Facilities Plan included grant funding from the Washington
State Transportation Improvement Board (TIB) in the amount of $300,000.00. Additional funds were
used from savings in the 2021 General Fund Budget in a one-time amount of $53,750.00 and $25,000.00
from account 312-7930-595-6510 TR0405 Alley Paving Revolving Fund.
Recommendation: Accept the Francis Street ADA Improvement Project No. TR06-16 as complete,
and authorize staff to proceed with project closeout, and release the retainage bond in the amount of
$18,516.35 upon receipt of all required clearances.
February 20, 2024 E - 32
City staff recommends City Council accept the Francis Street ADA Improvement, Project No. TR06-16
as complete, and authorize staff to proceed with project close out, and release the retainage upon receipt
of required clearances.
February 20, 2024 E - 33
Date: February 20, 2024
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: Equipment Purchase – Replacement of Light Operations Division Equipment #148
Background / Analysis: The Light Operations Division forklift is 37 years old and has roughly 1,650
hours of operations. It is necessary to replace this equipment as it has reached the end of its dependable
service life, safety and because of the increased age-related required mechanical maintenance. This
equipment item is the only forklift available at the City Light Operations Center and is critical for the
movement of equipment and supplies.
This equipment will be replaced by a 2024 Hyster Electric Forklift; specifications are identical to the
Equipment Services Division forklift that was purchased in 2021 which will aid in streamlining our parts
inventory. The design of this equipment furthers the City’s efforts to streamline the fleet and meet the
green fleet requirements contained in the City’s Climate Resiliency Plan.
Funding Overview: This equipment purchase and replacement is identified in the 2024 budget (501-
7630-594-6410) through the approved 2024-2029 Equipment Services Capital Facilities Plan in the
amount of $31,500. A budget amendment in the amount of $11,600.33 will be required to complete this
purchase for an amount not-to-exceed $43,100.33, including taxes and accessories. Pricing from the
Washington State Purchasing Cooperative contract is summarized below:
Summary: Light Operations Equipment #148, a 1987 Caterpillar Forklift, is recommended for
replacement in 2024, as it has reached the end of its useful service life. This forklift is utilized by Light
Operations personnel in their daily operations. Through the City’s membership with the Washington
State Purchasing Cooperative, participating vendor Pape Material Handling of Spokane, WA was selected
from the cooperative vendors list, Contract No. 06115, for this recommended procurement.
Funding: This equipment replacement is identified in the 2024 budget (501-7630-594-6410) through the
approved 2024-2029 Equipment Services Capital Facilities Plan in the amount of $31,500. A budget
amendment in the amount of $11,600.33 will be required to complete this purchase.
Recommendation:
1. Approve the purchase of a new Light Operations Division forklift that is the functional equivalent
of existing vehicle #148 from Pape Material Handling for an amount not-to-exceed $43,100.33,
including tax and accessories.
2. Authorize the City Manager to approve and execute the final purchase documents and to
complete the purchase and make minor changes as necessary.
3. Authorize the City Manager to surplus vehicle #148, and to dispose of that vehicle in a
commercially reasonable manner, upon addition of the new vehicle to the City fleet.
February 20, 2024 E - 34
New Vehicle Type Vehicle Budget State Bid Accessories Replacing Vehicle
2024 Hyster Electric
Forklift
$31,500.00 $42,100.33 $1,000.00 #148, 1987 Caterpillar Forklift
Budget
Amendment
$11,600.33
Total Cost $43,100.33
February 20, 2024 E - 35
Date: February 20, 2024
To: City Council
From: Nathan A. West, City Manager
Corey Delikat, Parks & Recreation Director
Subject: Washington Department of Commerce Grant Acceptance- Senior Center HVAC
Background / Analysis: The City of Port Angeles continues to work with TRANE Technologies, Inc.
on the replacement of the HVAC system at the Port Angeles Senior Center, which will consist of solar
panels and battery storage. This grant acceptance is from the Washington State Department of Commerce
for $450,000 to install a 50.15 kW DC/50kW AC solar array and 120kW/200kWh battery energy storage
at the Port Angeles Senior Center to provide heating and cooling in case of a power outage.
City Council authorized and approved the entire project on December 5, 2023. At that time the City had
not yet received the grant agreement from the State Department of Commerce. Now that the contract has
been received staff is requesting Council approve the grant agreement and authorize all necessary
signatures.
Funding: The HVAC equipment purchase cost of $450,000 will be reimbursed by the Department of
Commerce.
Summary: The City of Port Angeles has received a preliminary grant award of $450,000.00 as a part of
a Washington State Department of Commerce grant to install a 50.15 kW DC/50kW AC solar array and
120kW/200kWh battery energy storage at the Port Angeles Senior Center to provide heating and cooling
in case of a power outage.
Funding: The HVAC equipment purchase cost of $450,000 will be reimbursed by the Department of
Commerce.
Recommendation:
1.Approve a grant agreement with the Washington Department of Commerce for the purchase of
the HVAC equipment for the Port Angeles Senior Center in the amount of $450,000.00.
2.Authorize the City Manager to sign and execute any grant agreements through Department of
Commerce or Department or Department Enterprise Services as part of the Senior Center
HVAC project and to make minor modifications as necessary.
February 20, 2024 E - 36
Interagency Agreement with
Port Angeles City Of
through
Solar Plus Storage for Resilient Communities
Contract Number:
23-53701-203
For
City of Port Angeles Senior Center - T2: Installation
Dated: Friday, September 1, 2023
February 20, 2024 E - 37
________________________________________________________________________________________________________
Page 2 of 25
Table of Contents
TABLE OF CONTENTS .............................................................................................................................................. 2
FACE SHEET ............................................................................................................................................................ 4
PROGRAM SPECIFIC TERMS AND CONDITIONS ...................................................................................................... 5
1. SUBCONTRACTING (REPLACES GENERAL TERMS AND CONDITIONS #37) ....................................................... 5
2. TREATMENT OF ASSETS (REPLACES GENERAL TERMS AND CONDITIONS #43) ................................................ 5
3. SOLAR PLUS STORAGE FOR RESILIENT COMMUNITIES GRANT REQUIREMENTS ............................................. 5
4. REPORTING REQUIREMENTS ........................................................................................................................... 5
5. UNILATERAL AMENDMENT ............................................................................................................................. 6
SPECIAL TERMS AND CONDITIONS ......................................................................................................................... 7
1. AUTHORITY ...................................................................................................................................................... 7
2. CONTRACT MANAGEMENT ............................................................................................................................. 7
3. COMPENSATION .............................................................................................................................................. 7
4. BILLING PROCEDURES AND PAYMENT ............................................................................................................. 7
5. SUBCONTRACTOR DATA COLLECTION ............................................................................................................. 8
6. HISTORICAL OR CULTURAL ARTIFACTS ............................................................................................................ 8
7. INSURANCE ...................................................................................................................................................... 9
8. FRAUD AND OTHER LOSS REPORTING ............................................................................................................. 9
9. ORDER OF PRECEDENCE .................................................................................................................................. 9
GENERAL TERMS AND CONDITIONS ..................................................................................................................... 10
1. DEFINITIONS .................................................................................................................................................. 10
2. ALLOWABLE COSTS ........................................................................................................................................ 10
3. ALL WRITINGS CONTAINED HEREIN ............................................................................................................... 10
4. AMENDMENTS .............................................................................................................................................. 10
5. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, ALSO REFERRED TO AS THE “ADA” 28
CFR PART 35 ............................................................................................................................................................. 10
6. APPROVAL ..................................................................................................................................................... 11
7. ASSIGNMENT ................................................................................................................................................. 11
8. ATTORNEYS’ FEES .......................................................................................................................................... 11
9. CODE REQUIREMENTS ................................................................................................................................... 11
10. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION ......................................................................... 11
11. CONFORMANCE ............................................................................................................................................ 11
12. CONFLICT OF INTEREST .................................................................................................................................. 12
13. COPYRIGHT .................................................................................................................................................... 12
14. DISALLOWED COSTS ...................................................................................................................................... 12
15. DISPUTES ....................................................................................................................................................... 13
16. DUPLICATE PAYMENT .................................................................................................................................... 13
17. GOVERNING LAW AND VENUE ...................................................................................................................... 13
18. INDEMNIFICATION ........................................................................................................................................ 13
19. INDEPENDENT CAPACITY OF THE CONTRACTOR ........................................................................................... 13
20. INDUSTRIAL INSURANCE COVERAGE ............................................................................................................. 13
21. LAWS ............................................................................................................................................................. 13
22. LICENSING, ACCREDITATION AND REGISTRATION ......................................................................................... 13
23. LIMITATION OF AUTHORITY .......................................................................................................................... 13
February 20, 2024 E - 38
________________________________________________________________________________________________________
Page 3 of 25
24. LOCAL PUBLIC TRANSPORTATION COORDINATION ....................................................................................... 14
25. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS ................................................................................. 14
26. PAY EQUITY .................................................................................................................................................... 14
27. POLITICAL ACTIVITIES .................................................................................................................................... 14
28. PREVAILING WAGE LAW ................................................................................................................................ 14
29. PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION ................................................................... 15
30. PUBLICITY ...................................................................................................................................................... 15
31. RECAPTURE.................................................................................................................................................... 15
32. RECORDS MAINTENANCE .............................................................................................................................. 15
33. REGISTRATION WITH DEPARTMENT OF REVENUE......................................................................................... 15
34. RIGHT OF INSPECTION ................................................................................................................................... 15
35. SAVINGS ........................................................................................................................................................ 15
36. SEVERABILITY ................................................................................................................................................. 16
37. SUBCONTRACTING (REPLACED BY PROGRAM-SPECIFIC TERMS AND CONDITIONS #1) ................................. 16
38. SURVIVAL ....................................................................................................................................................... 16
39. TAXES ............................................................................................................................................................. 16
40. TERMINATION FOR CAUSE............................................................................................................................. 16
41. TERMINATION FOR CONVENIENCE ................................................................................................................ 17
42. TERMINATION PROCEDURES ......................................................................................................................... 17
43. TREATMENT OF ASSETS (REPLACED BY PROGRAM-SPECIFIC TERMS AND CONDITIONS #2) ......................... 18
44. WAIVER ......................................................................................................................................................... 18
ATTACHMENT A: SCOPE OF WORK....................................................................................................................... 19
ATTACHMENT B: BUDGET .................................................................................................................................... 21
ATTACHMENT C: PROVISO ................................................................................................................................... 22
February 20, 2024 E - 39
________________________________________________________________________________________________________
Page 4 of 25
Face Sheet
Contract Number: 23-53701-203
Energy Division | Energy Programs in Communities Unit
Solar Plus Storage for Resilient Communities Program
1. Contractor 2. Contractor Doing Business As (as applicable)
Port Angeles City Of
321 E 5TH ST
PORT ANGELES, WA 98362-0217
N/A
3. Contractor Representative 4. COMMERCE Representative
Corey Delikat
Project Manager
(360) 417-4551
cdelikat@cityofpa.us
Aidan Garrity
Program Manager
360-725-5078
solar@commerce.wa.gov
P.O. Box 42525
1011 Plum St
Olympia, WA 98504-2525
5. Contract Amount 6. Funding Source 7. Start Date 8. End Date
$450,000 Federal: State: X Other: N/A: 09/01/2023 06/30/2024
9. Federal Funds (as applicable)
N/A
Federal Agency:
N/A
ALN
N/A
10. Tax ID # 11. SWV # 12. UBI # 13. UEI #
XXXXXXXXXXXXXX SWV0007712-00 054001519 N/A
14. Contract Purpose
To install a 50.15 kW DC / 50 kW AC solar array and a 120 kW / 200 kWh battery energy storage at the City of Port
Angeles Senior Center to provide heating and cooling in case of a power outage.
COMMERCE, defined as the Department of Commerce, and Contractor acknowledge and accept the terms of this Contract
and attachments and have executed this Contract on the date below to start as of the date and year referenced above. The
rights and obligations of both parties to this Contract are governed by this Contract and the following other documents
incorporated by reference: Contractor Terms and Conditions including Attachment “A” – Scope of Work, Attachment “B” –
Budget, Attachment “C” – Proviso
FOR CONTRACTOR FOR COMMERCE
Nathan West, City Manager
Date
Michael Furze, Assistant Director, Energy Division
Date
APPROVED AS TO FORM ONLY
BY ASSISTANT ATTORNEY GENERAL
APPROVAL ON FILE
February 20, 2024 E - 40
________________________________________________________________________________________________________
Page 5 of 25
Program Specific Terms and Conditions
As identified herein, notwithstanding General Terms and Conditions Sections, the following Program
Specific Terms and Conditions take precedence over any similarly referenced Special or General
Terms and Conditions:
1. SUBCONTRACTING (REPLACES GENERAL TERMS AND CONDITIONS #37)
The Grantee shall maintain written procedures related to subcontracting, as well as copies of all
subcontracts and records related to subcontracts. For cause, COMMERCE in writing may: (a) require
the Grantee to amend its subcontracting procedures as they relate to this Agreement; (b) prohibit the
Grantee from subcontracting with a particular person or entity; or (c) require the Grantee to rescind or
amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Agreement. The
Grantee is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or
condition of this Agreement. The Grantee shall appropriately monitor the activities of the Subcontractor
to assure fiscal conditions of this Agreement. In no event shall the existence of a subcontract operate
to release or reduce the liability of the Grantee to COMMERCE for any breach in the performance of
the Grantee’s duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for
claims or damages arising from a Subcontractor’s performance of the subcontract.
2. TREATMENT OF ASSETS (REPLACES GENERAL TERMS AND CONDITIONS #43)
The parties do not anticipate that Commerce will furnish property (other than the state funds
granted herein) to Grantee for use in Grantee’s performance under this Agreement; provided,
however, that title to any other property that may be so furnished by Commerce shall remain in
Commerce. Commerce claims no ownership for the materials, goods, or services purchased by the
Grantee for the completion of this Agreement, regardless of reimbursement status under this
agreement.
A. Any property of Commerce furnished to the Grantee shall, unless otherwise provided herein or
approved by Commerce, be used only for the performance of this agreement.
B. The Grantee shall be responsible for any loss or damage to property of Commerce that results from
the negligence of the Grantee or which results from the failure on the part of the Grantee to maintain
and administer that property in accordance with sound management practices.
C. If any Commerce property is lost, destroyed or damaged, the Grantee shall immediately notify
Commerce and shall take all reasonable steps to protect the property from further damage.
D. The Grantee shall surrender to Commerce all property of Commerce prior to settlement upon
completion, termination or cancellation of this agreement
All reference to the Grantee under this clause shall also include Grantee’s employees, agents or
subcontractors.
3. SOLAR PLUS STORAGE FOR RESILIENT COMMUNITIES GRANT REQUIREMENTS
Grantee agrees to comply with the requirements and follow the guidelines as outlined in the Request
for Applications dated March 2023 (the “RFA”), incorporated by this reference as if fully set forth herein.
In the event of conflict between the RFA and the agreement, the Agreement prevails.
4. REPORTING REQUIREMENTS
During the construction phase of the Scope of Work, the Grantee must provide quarterly written reports
to Commerce for project update purposes. Quarterly reports are due no later than 15 days after the
end of each quarter for the quarter to be reported. The report form will be provided by Commerce. The
intent is to collect a description of the project activity that occurred during the period, including but not
limited to:
February 20, 2024 E - 41
________________________________________________________________________________________________________
Page 6 of 25
a. A narrative summarizing project activities, risks and issues mitigated, and lessons learned;
b. The project milestones met to date and anticipated in the subsequent quarter;
c. Any additional metrics required from the capital budget proviso, legislature, governor’s office, or
Commerce;
d. Quarterly updated budget projections for project expenditures;
e. The grant expenditures to date and anticipated in the next quarter.
5. UNILATERAL AMENDMENT
Commerce may, at any time, by written notification to the Contractor, unilaterally amend the scope of
work to be performed under this Contract, the period of performance, and/or the contract amount and
budget. These unilateral changes shall be effective as set forth in the amendment or upon signature
by Commerce, if no date has been set forth.
The Contractor will be deemed to have accepted any such unilateral amendment unless, within fifteen
(15) calendar days after the date the amendment is signed by Commerce, the Contractor notifies
Commerce in writing of its non-acceptance of such unilateral change. The Contractor and Commerce
will then use good faith efforts to negotiate an amendment acceptable to both parties.
Failure to reach agreement shall constitute a dispute concerning a question of fact within the meaning
of the Disputes provision contained in this Contract. However, nothing in this provision shall excuse
the Contractor from proceeding with the Contract as amended. Contractor must continue to provide
the contracted services, including any unilaterally amended services, during any period of non-
acceptance or negotiation of a unilateral amendment.
February 20, 2024 E - 42
________________________________________________________________________________________________________
Page 7 of 25
Special Terms and Conditions
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter
39.34 RCW.
2. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet
of this Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet
of this Contract.
3. COMPENSATION
COMMERCE shall pay an amount not to exceed $450,000 for the performance of all things necessary
for or incidental to the performance of work under this Contract as set forth in the Scope of Work.
Contractor's compensation for services rendered shall be based on the schedule set forth in
Attachment B: Budget.
4. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly
completed invoices, which shall be submitted to the Representative for COMMERCE via the
Commerce Contracts Management System.
If required, the attachments to the invoice request in the Commerce Contracts Management System
shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the
progress of the project, and fees. The invoice shall include t he Contract Number 23-53701-203.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or
condition of this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by COMMERCE.
Invoices and End of Fiscal Year
Invoices are due on the 20th of the month following the provision of services.
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide
notification of the end of fiscal year due date.
The Contractor must invoice for all expenses from the beginning of the contract through June 30,
regardless of the contract start and end date.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and
COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will
be paid by any other source, including grants, for that service.
February 20, 2024 E - 43
________________________________________________________________________________________________________
Page 8 of 25
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subcontractors.
COMMERCE may, in its sole discretion, withhold ten percent (10%) from each payment until
acceptance by COMMERCE of the final report (or completion of the project, etc.).
5. SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties, regarding work under this Contract performed by subcontractors and the portion
of Contract funds expended for work performed by subcontractors, including but not necessarily
limited to minority-owned, woman-owned, and veteran-owned business subcontractors.
“Subcontractors” shall mean subcontractors of any tier.
6. HISTORICAL OR CULTURAL ARTIFACTS
Prior to approval and disbursement of any funds awarded under this Contract, Contractor shall
complete the requirements of Governor’s Executive Order 21-02, where applicable, or Contractor
shall complete a review under Section 106 of the National Historic Preservation Act, if applicable.
Contractor agrees that the Contractor is legally and financially responsible for compliance with all
laws, regulations, and agreements related to the preservation of historical or cultural resources and
agrees to hold harmless COMMERCE and the state of Washington in relation to any claim related to
such historical or cultural resources discovered, disturbed, or damaged as a result of the project
funded by this Contract.
In addition to the requirements set forth in this Contract, Contractor shall, in accordance with
Governor’s Executive Order 21-02 coordinate with Commerce and the Washington State Department
of Archaeology and Historic Preservation (“DAHP”), including any recommended consultation with
any affected tribe(s), during Project design and prior to construction to determine the existence of any
tribal cultural resources affected by Project. Contractor agrees to avoid, minimize, or mitigate impacts
to the cultural resource as a continuing prerequisite to receipt of funds under this Contract.
The Contractor agrees that, unless the Contractor is proceeding under an approved historical and
cultural monitoring plan or other memorandum of agreement, if historical or cultural artifacts are
discovered during construction, the Contractor shall immediately stop construction and notify the local
historical preservation officer and the state's historical preservation officer at DAHP, and the
Commerce Representative identified on the Face Sheet. If human remains are uncovered, the
Contractor shall report the presence and location of the remains to the coroner and local enforcement
immediately, then contact DAHP and the concerned tribe's cultural staff or committee.
The Contractor shall require this provision to be contained in all subcontracts for work or services
related to the Scope of Work attached hereto.
In addition to the requirements set forth in this Contract, Contractor agrees to comply with RCW 27.44
regarding Indian Graves and Records; RCW 27.53 regarding Archaeological Sites and Resources;
RCW 68.60 regarding Abandoned and Historic Cemeteries and Historic Graves; and WAC 25-48
regarding Archaeological Excavation and Removal Permit.
Completion of the requirements of Section 106 of the National Historic Preservation Act shall
substitute for completion of Governor’s Executive Order 21-02.
In the event that the Contractor finds it necessary to amend the Scope of Work the Contractor may
be required to re-comply with Governor's Executive Order 21-02 or Section 106 of the National
Historic Preservation Act.
February 20, 2024 E - 44
________________________________________________________________________________________________________
Page 9 of 25
7. INSURANCE
Each party certifies that it is self-insured under the State's or local government self-insurance liability
program, and shall be responsible for losses for which it is found liable.
8. FRAUD AND OTHER LOSS REPORTING
Contractor shall report in writing all known or suspected fraud or other loss of any funds or other
property furnished under this Contract immediately or as soon as practicable to the Commerce
Representative identified on the Face Sheet.
9. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving
precedence in the following order:
• Applicable federal and state of Washington statutes and regulations
• Attachment C – Proviso
• Program Specific Terms and Conditions
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A – Scope of Work
• Attachment B – Budget
February 20, 2024 E - 45
________________________________________________________________________________________________________
Page 10 of 25
General Terms and Conditions
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. “Authorized Representative” shall mean the Director and/or the designee authorized in writing
to act on the Director’s behalf.
B. “COMMERCE” shall mean the Washington Department of Commerce.
C. “Contract” or “Agreement” or “Grant” means the entire written agreement between
COMMERCE and the Contractor, including any Attachments, documents, or materials
incorporated by reference. E-mail or Facsimile transmission of a signed copy of this contract
shall be the same as delivery of an original.
D. "Contractor" or “Grantee” shall mean the entity identified on the face sheet performing
service(s) under this Contract, and shall include all employees and agents of the Contractor.
E. “Personal Information” shall mean information identifiable to any person, including, but not
limited to, information that relates to a person’s name, health, finances, education, business,
use or receipt of governmental services or other activities, addres ses, telephone numbers,
social security numbers, driver license numbers, other identifying numbers, and any financial
identifiers, and “Protected Health Information” under the federal Health Insurance Portability
and Accountability Act of 1996 (HIPAA).
F. “State” shall mean the state of Washington.
G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all
or part of those services under this Contract under a separate contract with the Contractor. The
terms “subcontractor” and “subcontractors” mean subcontractor(s) in any tier.
2. ALLOWABLE COSTS
Costs allowable under this Contract are actual expenditures according to an approved budget up to
the maximum amount stated on the Contract Award or Amendment Face Sheet.
3. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
4. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
5. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also
referred to as the “ADA” 28 CFR Part 35
The Contractor must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunications.
February 20, 2024 E - 46
________________________________________________________________________________________________________
Page 11 of 25
6. APPROVAL
This contract shall be subject to the written approval of COMMERCE’s Authorized Representative
and shall not be binding until so approved. The contract may be altered, amended, or waived only by
a written amendment executed by both parties.
7. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Contractor without prior written consent of COMMERCE.
8. ATTORNEYS’ FEES
Unless expressly permitted under another provision of the Contract, in the event of litigation or other
action brought to enforce Contract terms, each party agrees to bear its own attorneys’ fees and costs.
9. CODE REQUIREMENTS
All construction and rehabilitation projects must satisfy the requirements of applicable local, state,
and federal building, mechanical, plumbing, fire, energy and barrier-free codes. Compliance with the
Americans with Disabilities Act of 1990 28 C.F.R. Part 35 will be required, as specified by the local
building Department.
10. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. “Confidential Information” as used in this section includes:
i. All material provided to the Contractor by COMMERCE that is designated as “confidential”
by COMMERCE;
ii. All material produced by the Contractor that is designated as “confidential” by
COMMERCE; and
iii. All Personal Information in the possession of the Contractor that may not be disclosed
under state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential
Information solely for the purposes of this Contract and shall not use, share, transfer, sell or
disclose any Confidential Information to any third party except with the prior written consent of
COMMERCE or as may be required by law. The Contractor shall take all necessary steps to
assure that Confidential Information is safeguarded to prevent unauthorized use, sharing,
transfer, sale or disclosure of Confidential Information or violation of any state or federal laws
related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and
procedures on confidentiality. COMMERCE may require changes to such policies and
procedures as they apply to this Contract whenever COMMERCE reasonably determines that
changes are necessary to prevent unauthorized disclosures. The Contractor shall make the
changes within the time period specified by COMMERCE. Upon request, the Contractor shall
immediately return to COMMERCE any Confidential Information that COMMERCE reasonably
determines has not been adequately protected by the Contractor against unauthorized
disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5)
working days of any unauthorized use or disclosure of any confidential information, and shall
take necessary steps to mitigate the harmful effects of such use or disclosure.
11. CONFORMANCE
If any provision of this contract violates any statute or rule of law of the state of Washington, it is
considered modified to conform to that statute or rule of law.
February 20, 2024 E - 47
________________________________________________________________________________________________________
Page 12 of 25
12. CONFLICT OF INTEREST
Notwithstanding any determination by the Executive Ethics Board or other tribunal, COMMERCE
may, in its sole discretion, by written notice to the Contractor terminate this contract if it is found after
due notice and examination by COMMERCE that there is a violation of the Ethics in Public Service
Act, Chapters 42.52 RCW and 42.23 RCW; or any similar statute involving the Contractor in the
procurement of, or performance under this contract.
Specific restrictions apply to contracting with current or former state employees pursuant to chapter
42.52 of the Revised Code of Washington. The Contractor and their subcontractor(s) must identify
any person employed in any capacity by the state of Washi ngton that worked with the COMMERCE
program executing this Contract, including but not limited to formulating or drafting the legislation,
participating in procurement planning and execution, awarding contracts, and monitoring contract,
during the 24-month period preceding the start date of this Contract. Identify the individual by name,
the agency previously or currently employed by, job title or position held, and separation date. If it is
determined by Commerce that a conflict of interest exists, the Contractor may be disqualified from
further consideration for the award of a Contract.
In the event this contract is terminated as provided above, Commerce shall be entitled to pursue the
same remedies against the Contractor as it could pursue in the event of a breach of the contract by
the Contractor. The rights and remedies of Commerce provided for in this clause shall not be exclusive
and are in addition to any other rights and remedies provided by law. The existence of facts upon
which Commerce makes any determination under this clause shall be an issue and may be reviewed
as provided in the “Disputes” clause of this contract.
13. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall
be considered the author of such Materials. In the event the Mate rials are not considered “works for
hire” under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and
interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to
COMMERCE effective from the moment of creation of such Materials.
“Materials” means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. “Ownership” includes the ri ght to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty -
free, irrevocable license (with rights to sublicense to other s) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants
and represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract.
The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of
infringement received by the Contractor with respect to any Materials delivered under this Contract.
COMMERCE shall have the right to modify or remove any restrictive markings placed upon the
Materials by the Contractor.
14. DISALLOWED COSTS
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its Subcontractors.
February 20, 2024 E - 48
________________________________________________________________________________________________________
Page 13 of 25
15. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
16. DUPLICATE PAYMENT
Contractor certifies that work to be performed under this contract does not duplicate any work to be
charged against any other contract, subcontract, or other source.
17. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of
Washington, and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
18. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
19. INDEPENDENT CAPACITY OF THE CONTRACTOR
The parties intend that an independent contractor relationship will be created by this Contract. The
Contractor and its employees or agents performing under this Contract are not employees or agents
of the state of Washington or COMMERCE. The Contractor will not hold itself out as or claim to be an
officer or employee of COMMERCE or of the state of Washington by reason hereof, nor will the
Contractor make any claim of right, privilege or benefit which would accrue to such officer or employee
under law. Conduct and control of the work will be solely with the Contractor.
20. INDUSTRIAL INSURANCE COVERAGE
The Contractor shall comply with all applicable provisions of Title 51 RCW. If the Contractor fails to
provide industrial insurance coverage or fails to pay premiums or penalties on behalf of its employees
as may be required by law, COMMERCE may collect fr om the Contractor the full amount payable to
the Industrial Insurance Accident Fund. COMMERCE may deduct the amount owed by the Contractor
to the accident fund from the amount payable to the Contractor by COMMERCE under this Contract,
and transmit the deducted amount to the Department of Labor and Industries, (L&I) Division of
Insurance Services. This provision does not waive any of L&I’s rights to collect from the Contractor.
21. LAWS
The Contractor shall comply with all applicable laws, ordinances, codes, regulations and policies of
local, state, and federal governments, as now or hereafter amended.
22. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
23. LIMITATION OF AUTHORITY
Only the Authorized Representative or Authorized Representative’s designee by writing (designation
to be made prior to action) shall have the express, implied, or apparent authority to alter, amend,
modify, or waive any clause or condition of this Contract.
February 20, 2024 E - 49
________________________________________________________________________________________________________
Page 14 of 25
24. LOCAL PUBLIC TRANSPORTATION COORDINATION
Where applicable, Contractor shall participate in local public transportation forums and implement
strategies designed to ensure access to services.
25. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS
During the performance of this Contract, the Contractor shall comply with all federal, state, and local
nondiscrimination laws, regulations and policies. In the event of the Contractor’s non -compliance or
refusal to comply with any nondiscrimination law, regulation or policy, this Contract may be rescinded,
canceled or terminated in whole or in part, and the Contractor may be declared ineligible for further
contracts with COMMERCE. The Contractor shall, however, be given a reasonable time in which to
cure this noncompliance. Any dispute may be resolved in accordance with the “Disputes” procedure
set forth herein.
The funds provided under this contract may not be used to fund religious worship, exercise, or
instruction. No person shall be required to participate in any religious worship, exercise, or instruction
in order to have access to the facilities funded by this contract.
26. PAY EQUITY
The Contractor agrees to ensure that “similarly employed” individuals in its workforce are
compensated as equals, consistent with the following:
A. Employees are “similarly employed” if the individuals work for the same employer, the
performance of the job requires comparable skill, effort, and responsibility, and the jobs are
performed under similar working conditions. Job titles alone are not determ inative of whether
employees are similarly employed;
B. Contractor may allow differentials in compensation for its workers if the differentials are based
in good faith and on any of the following:
i. A seniority system; a merit system; a system that measures earnings by quantity or quality
of production; a bona fide job-related factor or factors; or a bona fide regional difference
in compensation levels.
ii. A bona fide job-related factor or factors may include, but not be limited to, education,
training, or experience that is: Consistent with business necessity; not based on or derived
from a gender-based differential; and accounts for the entire differential.
iii. A bona fide regional difference in compensation level must be: Consistent with business
necessity; not based on or derived from a gender-based differential; and account for the
entire differential.
This Contract may be terminated by the Department, if the Department or the Department of
Enterprise Services determines that the Contractor is not in compliance with this provision.
27. POLITICAL ACTIVITIES
Political activity of Contractor’s employees and officers are limited by the State Campaign Finances
and Lobbying provisions of Chapter 42.17A RCW and the Federal Hatch Act, 5 USC 1501 - 1508.
No funds may be used for working for or against ballot measures or for or against the candidacy of
any person for public office.
28. PREVAILING WAGE LAW
The Contractor certifies that all contractors and subcontractors performing work on the Project shall
comply with state Prevailing Wages on Public Works, Chapter 39.12 RCW, as applicable to the
Project funded by this contract, including but not limited to the filing of the “Statement of Intent to Pay
Prevailing Wages” and “Affidavit of Wages Paid” as required by RCW 39.12.040. The Contractor shall
February 20, 2024 E - 50
________________________________________________________________________________________________________
Page 15 of 25
maintain records sufficient to evidence compliance with Chapter 39.12 RCW, and shall make such
records available for COMMERCE’s review upon request.
29. PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The funds provided under this Contract shall not be used in payment of any bonus or commission for
the purpose of obtaining approval of the application for such funds or any other approval or
concurrence under this Contract provided, however, that reasonable fees or bona fide technical
consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited
if otherwise eligible as project costs.
30. PUBLICITY
The Contractor agrees not to publish or use any advertising or publicity materials in which the state
of Washington or COMMERCE’s name is mentioned, or language used from which the connection
with the state of Washington’s or COMMERCE’s name may reasonably be inferred or implied, without
the prior written consent of COMMERCE.
31. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies
available at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Contract.
32. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract.
The Contractor shall retain such records for a period of six years following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
33. REGISTRATION WITH DEPARTMENT OF REVENUE
If required by law, the Contractor shall complete registration with the Washington State Department
of Revenue.
34. RIGHT OF INSPECTION
At no additional cost all records relating to the Contractor’s performance under this Contract shall be
subject at all reasonable times to inspection, review, and audit by COMMERCE, the Office of the
State Auditor, and federal and state officials so authorized by law, in order to monitor and evaluate
performance, compliance, and quality assurance under this Contract. The Contractor shall provide
access to its facilities for this purpose.
35. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
February 20, 2024 E - 51
________________________________________________________________________________________________________
Page 16 of 25
notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
36. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
37. SUBCONTRACTING (REPLACED BY PROGRAM-SPECIFIC TERMS AND
CONDITIONS #1)
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior
written approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as
they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or
entity; or (c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term
or condition of this Contract. The Contractor shall appr opriately monitor the activities of the
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach
in the performance of the Contractor’s duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable
for claims or damages arising from a Subcontractor’s performance of the subcontract.
38. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract
shall so survive.
39. TAXES
All payments accrued on account of payroll taxes, unemployment contributions, the Contractor’s
income or gross receipts, any other taxes, insurance or expenses for the Contractor or its staff shall
be the sole responsibility of the Contractor.
40. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be
terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized
by law including, but not limited to, any cost difference between the original contract and the
replacement or cover contract and all administrative costs directly related to the replacement contract,
e.g., cost of the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
terminate the contract. A termination shall be deemed a “Termination for Convenience” if it is
determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or
her control, fault or negligence.
February 20, 2024 E - 52
________________________________________________________________________________________________________
Page 17 of 25
The rights and remedies of COMMERCE provided in this contract are not exclusive and are, in
addition to any other rights and remedies, provided by law.
41. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days’ written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If
this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
42. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this
contract, may require the Contractor to deliver to COMMERCE any property specifically produced or
acquired for the performance of such part of this contract as has been terminated. The provisions of
the "Treatment of Assets" clause shall apply in such property transfer.
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv) the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract.
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the
Authorized Representative, all of the rights, title, and interest of the Contractor under the orders
and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to
settle or pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent
the Authorized Representative may require, which approval or ratification shall be final for all
the purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed
by the Authorized Representative any property which, if the contract had been completed,
would have been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for
the protection and preservation of the property related to this contract, which is in the
possession of the Contractor and in which COMMERCE has or may acquire an int erest.
February 20, 2024 E - 53
________________________________________________________________________________________________________
Page 18 of 25
43. TREATMENT OF ASSETS (REPLACED BY PROGRAM-SPECIFIC TERMS AND
CONDITIONS #2)
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a
direct item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such
property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor
under this contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property
in the performance of this contract, or (ii) commencement of use of such property in the performance
of this contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part,
whichever first occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided
herein or approved by COMMERCE, be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that
results from the negligence of the Contractor or which results from the failure on the part of the
Contractor to maintain and administer that property in accordance with sound management
practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately
notify COMMERCE and shall take all reasonable steps to protect the property from further
damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract.
E. All reference to the Contractor under this clause shall also include Contractor’s employees,
agents or Subcontractors.
44. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless
stated to be such in writing and signed by Authorized Representative of COMMERCE.
February 20, 2024 E - 54
________________________________________________________________________________________________________
Page 19 of 25
Attachment A: Scope of Work
Project Name: City of Port Angeles Senior Center
Site Address: 328 E 7th St, Port Angeles, WA 98362
Serving electric utility: City of Port Angeles
System Size
Solar array size (kW DC): 50.15 Battery energy storage system power rating
(kw): 120
Solar array size (kW AC): 50 Battery energy storage system energy
capacity (kWh): 200
Mounting Type
☐ Ground ☒ Roof ☐ Canopy
Major Components: List major equipment to be installed across all project sites.
Quantity
Make and Model Equipment
118 Hanwha QCell 425W Solar modules
1 SolarEdge 50 kW 3-phase Inverters for solar
??? SolarEdge ??? Module level power
electronics
40 ESP-5K HL Batteries
2 Sol-Ark 30kW 208V Inverter for storage
N/A IronRidge Racking
Permits Required
☐ Electrical
☐ Building
☐ Land use
☐ SEPA
☐ NEPA
☐ Other (please specify):
Click or tap here to enter text.
February 20, 2024 E - 55
________________________________________________________________________________________________________
Page 20 of 25
This project will purchase and install a solar photovoltaic array and battery energy storage system (BESS)
at the project site(s) above. These systems will provide power to support critical needs for the community
in the event of a power outage.
The system will be designed to have a minimum lifetime of 13 years and the project owner will maintain
the system and trained personnel to operate the system in the event of an outage during the equipment
lifetime. If described in the original funding application, facilities will remain open to the public or
vulnerable populations during outages for the life of the equipment. Exceptions to these conditions may
be granted by Commerce in writing on a case-by-case basis. If the system is enrolled in a demand
response, grid services, or similar program with a utility or other third party, the system must maintain
resilience functions as described in the original funding application and Commerce must approve any
related program agreements in writing.
The scope of work includes:
• Project Development and Design
o Project development and design work to ensure project is ready for construction. Equipment
must be compliant with IEEE Standard 1547 unless Commerce grants an exception in
writing.
o The solar system and BESS must meet all applicable industry standards and codes including,
but not limited to:
▪ UL 1741
▪ International Building Code
▪ International Fire Code
▪ National Electric Code
o Community engagement, outreach and education as described in the application
• Contracting and Permitting
o Procure all equipment and subcontractors to complete project
o Apply for and secure permits listed above, including any fees
o Apply for utility interconnection and secure agreement, including any fees
• Equipment Delivery, Installation and Construction
o Complete site preparation and restoration activities related to mounting type as required to
complete the project, including concrete pads, fencing and gravel or other surfacing as
needed for safety, code requirements, access, or to prevent vandalism of th e equipment.
Other landscaping work other than restoring the disturbed areas to pre-construction
conditions is not included in this scope.
o Provide and install electrical gear and feeders required to connect solar system and BESS to
existing electrical service, including critical loads panels, transformer upgrades, and other
necessary electrical changes identified in the original funding application.
o Supply and install a solar array including equipment listed above
o Supply and install BESS including equipment listed above
o Install all equipment necessary to enable the solar system and BESS to safely operate
independently of the electric grid in an outage
o Any electrical and control system integration with other generators. Purchase and installation
of generators other than the solar generator described above is not included in this scope
o Procure and set up monitoring software
o Pass inspections and pay associated fees
o Any changes to the equipment listed above must be approved by Commerce in writing
February 20, 2024 E - 56
________________________________________________________________________________________________________
Page 21 of 25
• Systems Integration and Commissioning
o Commission solar PV system and verify all system components are properly designed,
installed and optimized
o Test full functional system and confirm whole system operation follows design intent as
described in application
o Test control system that allows system to operate independently of the grid in an outage
o Receive operations and maintenance (O&M) manual and complete training from
subcontractor on equipment and controls
• Measurement and Verification
o Collect up to 1 year of information on performance of system and impact on community
resilience
o Report measurement and verification results
o Communicate the project narrative with a Fact Sheet based on the Commerce-provided
template and at least one other mode of story-telling
February 20, 2024 E - 57
________________________________________________________________________________________________________ Page 22 of 25
Attachment B: Budget
Amount in FY25 contingent upon legislative approval, at which point contract will be amended to reflect new funding commitment.
Mile
stone
Project Activity and
Deliverable Deliverable Description Activity
Period
Percent
of
Grant
Applicant
Match
Amount
of Grant
A Project Development and
Design Mar 2024
(FY24) 12% $65,282.64 $60,000.00
Project schedule [only
required if battery size is
more than 1,000 kWh or
grant amount is over
$1,400,000]
Up-to-date project schedule in Gantt chart format showing
the interdependencies between design, procurement,
delivery, installation and commissioning activities.
Permitting strategy and risk
assessment report [only
required if seeking land use
permit]
Summary of installation permits anticipated for this
project's scope and impacts. Identify all related projects
within and adjacent to the project site also requiring permit
approvals. Show the authorities having jurisdiction,
engagement/application process and anticipated lead times
along with approval(s) from the site host, project sponsors
and financial partners.
Confirm 60% system design
review with letter and list of
drawings
Letter of confirmation that system design is 60% complete
and sufficient for supporting major equipment
procurement subcontracts, permit applications, and
construction bids consistent with preliminary design.
Include a list of supporting drawings that will be developed
for the "For Construction" set as equipment and design
details are available from suppliers. 30% design deliverable
will be considered on a case-by-case basis.
B Contracting and Permitting Jun 2024
(FY24) 20% $108,804.40 $100,000.00
February 20, 2024 E - 58
________________________________________________________________________________________________________ Page 23 of 25
Procure major services
needed for installation
Subcontract award letter, subcontract summary and Notice
to Proceed for each subcontractor. Include only project
management costs associated with procuring
subcontractor, not deposits or upfront payments to
subcontractors.
Request permits required by
local Authorities Having
Jurisdiction (AHJ)
Copies of all requested permits according to requirements
of local AHJs.
Apply for utility
interconnection Copy of interconnection application to serving utility.
C Equipment Delivery Jun 2024
(FY24) 29% $157,766.38 $145,000.00
All major equipment and
materials delivered
Bill of Materials (BOM) or photos showing delivery of all
major equipment from scope of work.
Obtain factory quality
control report for major
equipment
Report, data sheet, or specification sheet from equipment
manufacturers that verifies all major equipment from scope
of work meets its intended purpose and purchase
specifications.
D Equipment Installation and
Construction Jun 2024
(FY24) 29% $157,766.38 $145,000.00
Secure permits Copies of all permits required by local AHJs.
All equipment installed Photos showing all major equipment from scope of work
installed.
Inspections by AHJs passed Letter, document or email from AHJ reporting passed
inspections.
E Systems Integration and
Commissioning Sep 2024
(FY25) 9% $48,961.98 $45,000.00
Complete system
commissioning test report
Commissioning checklist, diagram or map showing that all
system components are properly designed, installed and
optimized.
Permission to operate and
go live
Document, letter, or email from utility confirming system is
ready to operate. Energize system.
February 20, 2024 E - 59
________________________________________________________________________________________________________ Page 24 of 25
Operations and Maintenance
(O&M) manual and owner
training
Subcontractor-provided O&M manual for system and
document, letter, or email confirming subcontractor
provided operation and maintenance training to system
owner.
Full functional system testing
System Acceptance Test (SAT) report describing results of
tested outage scenarios. Tests must confirm that whole
system operation follows design intent and meets
community building's requirements.
F Measurement and
Verification
Measurement and Verification period may be extended to
one year after system installation if Commerce funding is
maintained.
Jun 2025
(FY25) 1% $5,440.22 $5,000.00
Provide resilience and
performance data to
analytics team
Collect information on performance of system and impact
on community resilience
Resilience report
Summary of information demonstrating value, use, and
impact of solar plus storage system over performance
period.
Story telling Complete Commerce-provided Fact Sheet and at least one
other mode of project narrative communication.
100% $544,022.00 $500,000.00
FY24
subtotal: $450,000.00
FY25
subtotal: $50,000.00
Contingent
grant
amount: $500,000.00
February 20, 2024 E - 60
________________________________________________________________________________________________________
Page 25 of 25
Attachment C: Proviso
Engrossed Substitute Senate Bill 5693; Chapter 297, Laws of 2022
Supplemental Operating Budget
Section 128, Subsection 227
(227) $37,000,000 of the general fund—state appropriation for fiscal year 2023 is provided solely for
grants to increase solar deployment and installation of battery storage in community buildings to enhance
grid resiliency and provide backup power for critical needs, such as plug load and refrigeration for
medication, during outages. Eligible uses of the amounts provided in this subsection include, but are not
limited to, planning and predevelopment work with vulnerable, highly impacted, and rural communit ies.
For the purposes of this subsection "community buildings" means K-12 schools, community colleges,
community centers, recreation centers, libraries, tribal buildings, government buildings, and other publicly
owned infrastructure.
February 20, 2024 E - 61
Date: February 20, 2024
To: City Council
From: Calvin W. Goings, Deputy City Manager
Shannen Cartmel, Community and Economic Development Manager
Subject: An Ordinance Implementing New Regulations and Fees for Short-Term Lodging
Operations in the City of Port Angeles
Background / Analysis: The City of Port Angeles has initiated updates to the Port Angeles Municipal
Code (PAMC) to establish a fair and transparent licensing system and more effectively regulate short-term
lodging operations – specifically short-term rentals (STRs) and bed-and-breakfasts (B&Bs) – in Port
Angeles.
2017 Action
In 2017, Ordinance 3577 was passed amending Title 17 of the PAMC. This ordinance provided a definition
for STRs for the first time in Port Angeles’ municipal history. It also listed STRs as an allowed use in the
Residential Medium Density (RMD) zone, Residential High Density (RHD) zone, and in all of the City’s
Commercial zones, except for the Commercial Office (CO) zone, where STRs require a Conditional Use
Permit.
2020 Efforts
In 2020, the City contracted with Madrona Law Group to examine the entirety of the City’s municipal code,
except Titles 14, 16, and 17, for compliance with existing state and federal statutes to ensure proper
management and enforcement of provisions such as code enforcement, fee structures, licenses, and general
provisions; provide consistency and readability throughout; and reduce redundancy. This work did explore
a potential STR licensing program, that could be incorporated in Title 5 PAMC, but ultimately no STR
regulations were adopted at that time.
Summary: The City is proposing platform-based regulations for short-term rentals and bed-and-
breakfast operations, including a proposed fee structure, licensing requirements, and fire life-safety
inspection program.
Funding: Revenue from the new short-term rental and bed and breakfast fees are expected to recover
the costs of licensing, fire and life-safety inspections, and compliance services.
Recommendation: 1) Conduct the first reading of the ordinance, 2) Open the public hearing,
3)close the public hearing, 4) select a preferred option for final Council action on March 5, and
5)continue this matter to the March 5 Council meeting for second reading and adoption of the
ordinance.
February 20, 2024 F - 1
2023 Activities
On June 6, 2023, the City Council adopted an ordinance establishing a limited moratorium on certain new
STRs. The limited moratorium, which took effect June 16, 2023, and ended on December 16, 2023, did not
ban all STRs within City limits. Instead, it prohibited the establishment of new STRs located within RMD
and RHD zones. The limited moratorium did not impact:
• Existing STRs that are compliant with current zoning requirements.
• New STRs located in commercial zones.
• The rental of rooms within a house where the owner resides.
• Owners who rent out their homes while on vacation or where the entire housing unit is rented out
for 30 days or less during the calendar year.
On that same date, the City Council authorized staff to contract with GovOS, Inc. to support the regulation
and licensing of STRs. A contract was signed on June 29, 2023. The steps identified for the process include:
• Complete an inventory of STRs within City limits. This inventory will indicate which properties
are allowed within the zoning designation, and generally how much estimated lodging tax is being
generated.
• Bring non-registered properties used as STRs into compliance. This includes a program to license
existing and future STR operations in compliance with zoning designations.
• Implement a combined licensing/fee submission portal and compliance program.
2024 Proposed Codes
The City is proposing new platform-based regulations for STRs and B&Bs, including a proposed fee
structure, licensing, and fire life-safety inspection program. The initial draft was drawn from jurisdictional
best practices across the state including the cities of Bellingham, Gig Harbor, Port Townsend, Seattle, and
Walla Walla; as well as significant feedback received from public comments over the past seven months.
To that end, City staff have drafted separate regulatory approaches for STRs and B&B operations.
• New Chapter 17.23 PAMC - Short-Term Rentals, containing proposed regulatory measures for
short-term rental operations; and
• New Chapter 17.24 PAMC - Bed and Breakfasts, containing proposed regulatory measures for bed-
and-breakfast operations; and
• Repeal Chapter 17.18 Bed and Breakfast, containing existing regulations for bed and breakfast
operations as conditional uses.
• Consolidates and streamlines STR and B&B definitions into Chapter 17 PAMC.
• Removes outdated references to STRs and B&Bs in Chapters 14, 15 and 17 PAMC.
Specific to STRs, staff originally proposed five separate regulatory alternatives that would determine where
and how potential STRs may operate based upon location, and a new defined STR typology of Type 1 and
Type 2 STRs. The five alternatives were zoning based.
Additionally, staff is recommending an annual regulatory licensing fee to offset the costs associated with
the proposed changes including inspection costs, software for the licensing platform and compliance and
licensing services that staff will provide. These license fees are in accordance with RCW 35.90.010 that
allows additional license fees for classes of businesses that may need additional oversight or regulation.
These fees are proposed to offset the administrative and actual cost of providing licensing services to STRs
and B&Bs. These fees would be included in the Master Fee Schedule and are included as Exhibit D. Since
the initial code was released for comment staff has reduced the cost of these fees by more than 60% and
February 20, 2024 F - 2
have combined the license fee with the inspection fee to streamline the costs and services for STR and B&B
owners.
Outreach and Engagement
The code amendments reflect a robust public outreach process. Staff provided public outreach for the
draft code amendments in several different forms:
• Public Outreach and Participation Plan.
• Dedicated webpage for the update.
• Public events and locations as listening posts.
• Virtual survey.
• Public workshop at the Port Angeles Senior and Community Center.
Environmental Review
This project was reviewed under the Washington State Environmental Policy Act (SEPA) threshold
determination rules, requirements, and procedures. A Determination of Non-significance (DNS) was
adopted on December 19, 2023, for this action. In accordance with Washington Administrative Code
(WAC) 197-11-340 a 14-day appeal period began on the date of the determination and ended on January 4,
2024. The SEPA checklist and environmental documents are on file at the City of Port Angeles Department
of Community and Economic Development (CED) Planning Division and are available upon request.
Consistency, Findings of Fact, and Staff Analysis
In preparation and submission of the code amendments, City staff has demonstrated that all standards and
requirements are met in accordance with the City’s Comprehensive Plan and the PAMC. Analysis and
findings of fact from CED staff were based on the application materials, PAMC, standards, plans, public
comment, and other relevant materials available during the review period.
Public Comment
CED staff has been collecting written and oral public comment for this proposal since the limited
moratorium was approved by the City Council on June 6, 2023. The comment period for the SEPA
Checklist was 14 days in duration and closed on January 4, 2024. In addition to the SEPA comment period,
public input and comments were received at two listening posts at the Port Angeles Winter Ice Village and
Farmers Market in December and January of 2023-24, a January workshop at the Senior and Community
Center, and a digital community survey. The CED Public Comment Matrix enumerates the body of public
comment received during the public comment period and hearing with both written and oral testimony. The
document also includes staff responses.
Planning Commission Public Hearing
The Planning Commission conducted a review of the CED staff report, application, public comments, and
the testimony during the open record public hearing on January 24, 2024. At that time, the Planning
Commission provided the following recommendation to the City Council:
1. Amend the existing ordinance in such a manner that supports enforcement of the 2017 Port
Angeles Municipal Code and provides a time-limited exception option for existing
nonconforming short-term rentals; and
2. Pursue platform-based enforcement; and
3. Pursue a comprehensive assessment of an ideal short-term rental process in the City of Port
Angeles.
February 20, 2024 F - 3
Updates to Original Proposal
Based on input from the public hearing, comments received, and Planning Commission feedback, below is
a summary of changes that have been made to the original proposal.
Fee Schedule:
• Adds annual Platform Business License
• Eliminates ongoing Platform fees
• Reduces operator fee amounts by over 60%
• Combines annual licenses and inspections into a single application/fee
• Authorizes the CED Director to issue licenses for less than 12 months, provided the fee
amount for an abbreviated license is prorated accordingly
New Reports:
• Vacant and Blighted Properties
As part of the 2025 Comprehensive Plan, the Directors of Finance, Community and
Economic Development, Public Works and Utilities, Police Chief, and City Attorney will
present options to the Planning Commission for encouraging the redevelopment of vacant
and blighted properties.
• Multi-Year Licenses
After five years of STR licensing, the Directors of Finance and Community and
Economic Development will report to the Council on the results of the overall STR
licensing program and whether or not migrating to a multi-year STR license is
warranted/recommended.
Zoning, Allowance, and Use Requirements:
• Five STR zone-based alternatives are narrowed down to three, Option A, Option B, or
Option C, as summarized here.
Staff Recommendation: Option A
Proposed
Standards
Type 1
New License:
Commercial
Type 1
New License:
Residential
Type 2
New License:
Commercial
Type 2
New License:
Residential
Zone All Commercial All Residential All Commercial R11 R9 R7 RMD RHD
Alt 3 Status Quo No Limitation No Limitation No Limitation 0 0 0 No Limitation No Limitation
• Based on Alternative 3, Adding Enhanced Nonconforming Section:
o Modified Prior Operations Option, New Blighted Property Restoration Option, New 1:1 Long-Term Rental Option
Staff Recommendation: Option B
Proposed
Standards
Type 1
New License:
Commercial
Type 1
New License:
Residential
Type 2
New License:
Commercial
Type 2
New License:
Residential
Zone All Commercial All Residential All Commercial R11 R9 R7 RMD RHD
Alt 1 Unlimited No Limitation No Limitation No Limitation* No Limitation*
• Based on Alternative 1, Adding a Citywide Cap*:
• 250 Annual Short-Term Rental Type 2 Licenses OR 3% of Total Single Household Dwellings/Duplex Units (Whichever is Greater)
• Nonconforming Section Unnecessary – All Applicants Treated as “New” STRs
February 20, 2024 F - 4
Staff Recommendation: Option C
Proposed
Standards
Type 1
New License:
Commercial
Type 1
New License:
Residential
Type 2
New License:
Commercial
Type 2
New License:
Residential
Zone All Commercial All Residential All Commercial R11 R9 R7 RMD RHD
Alt 3 Status Quo No Limitation No Limitation No Limitation* 0 0 0 No
Limitation* No Limitation*
• Based on Alternative 3, Adding a Citywide Cap*:
• 100 Annual Short-Term Rental Type 2 Licenses OR 1% of Total Single Household Dwellings/Duplex Units (Whichever is Greater)
• Removing Nonconforming Section – No Pathway for Compliance
Nonconforming:
• This section is only applicable if Option A is adopted by Council
• Three options for continued nonconforming operations are provided:
o (Modified) Prior Operations: The STR must have been in operation for at least 90
days in each of the last three consecutive years; or
o (New) Blighted Property Restoration: The STR property must (1) have been
designated as blighted property as determined by the Director, or (2) the applicant
must show that the property (a) was not inhabitable when purchased, and (b)
required improvement costs that exceeded the ability to make a reasonable return
on investment as a long-term rental; or
o (New) Long-Term Rental: A property owner who rented a housing unit within the
City that is currently being rented with a designated lessee, for a period of at least
a year, before the effective date of this ordinance, would become eligible to apply
for a Short-Term rental business license under this section on a one-for-one basis.
Both units must continue to operate at the same time for continued eligibility.
Other Modifications:
• Adds the definition of Blighted Property
• Eliminates third party inspections
• Changes the 90-day threshold for Type 1 and Type 2 STRs to 30 days
• Changes the Platform reporting period from quarterly to annually
• Adds fire extinguisher requirements
• Clarifies that inspections are only directly related to fire life-safety items
• Clarifies egress needs
• Adds that STR and B&B operators must use only licensed Platforms
• Adds that boats, tents, yurts, and RVs may not be used as STRs
• Clarifies that STR licenses may not be transferred to different LLCs
• Clarifies that Site and Floor Plans may be hand-drawn by the owner or authorized
representative
• Consolidates and streamlines STR and B&B definitions into Chapter 17 PAMC
• Reorganizes, streamlines, and removes duplicative enforcement provisions, instead cross
referencing 2.90 PAMC
February 20, 2024 F - 5
Funding: Revenue from the new STR and B&B fees are expected to recover the costs of licensing, fire
and life-safety inspections, and compliance services.
Attachments:
•Ordinance
•Exhibit A – New 17.23
•Exhibit B – New 17.24
•Exhibit C – Miscellaneous Code Revisions
•Exhibit D – Master Fee Schedule Updates
•Attachment 1 – Draft Planning Commission Minutes
February 20, 2024 F - 6
1
ORDINANCE NO. __________
AN ORDINANCE of the City of Port Angeles, Washington implementing
new regulations for short-term lodging operations; adopting a new
Chapter 17.23 of the Port Angeles Municipal Code (“PAMC”), Short-
Term Rentals; adopting a new Chapter 17.24 PAMC, Bed and
Breakfasts; repealing Chapter 17.18 PAMC; amending sections
14.36.010, 17.01.020, 17.08.015, 17.08.095, 17.10.040, 17.11.040,
17.12.040, 17.14.020, 15.15.020, 17.20.020, 17.25.040, and 17.94.065
pertaining to short-term lodging amendments; amending the Master Fee
Schedule; adopting reporting requirements; providing for severability;
establishing an effective date; and staying enforcement until a date
certain.
WHEREAS, the City has an interest in regulating short-term lodging to balance the benefits they
provide to the City with the impacts they can have on the community; and
WHEREAS, in 2017 the City passed Ordinance 3577 which created a definition for short-term
rentals and allowed them as a use in certain zones; and
WHEREAS, the City Council finds that substantial changes to the City’s regulations of short-
term lodging is in the best interests of the City,
Now, Therefore,
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS
FOLLOWS:
Section 1. Title 17 of the Port Angeles Municipal Code is hereby amended by adding a new
Chapter 23, Short-Term Rentals, as set forth in Exhibit A, which is incorporated herein by this
reference.
February 20, 2024 F - 7
2
Section 2. Title 17 of the Port Angeles Municipal Code is hereby amended by adding a new
Chapter 24, Bed and Breakfasts, as set forth in Exhibit B, which is incorporated herein by this
reference.
Section 3. Chapter 17.18 of the Port Angeles Municipal Code is repealed in its entirety.
Section 4. Section 14.36.010 of the Port Angeles Municipal Code relating to the sign code
is hereby amended as set forth in Exhibit C, which is incorporated herein by this reference.
Section 5. Section 17.01.020 of the Port Angeles Municipal Code relating to the purposes
of zones is hereby amended as set forth in Exhibit C, which is incorporated herein by this
reference.
Section 6. New definitions relating to short-term lodging are added to Chapter 17.08 of the
Port Angeles Municipal Code as set forth in Exhibit C, which is incorporated herein by this
reference. The codifier is authorized to appropriately alphabetize and number the definitions
and insert them into the proper sections in Chapter 17.08 PAMC.
Section 7. Section 17.10.040 of the Port Angeles Municipal Code relating to conditional
uses in the R7 zone is hereby amended as set forth in Exhibit C, which is incorporated herein
by this reference.
Section 8. Section 17.11.040 of the Port Angeles Municipal Code relating to conditional
uses in the R9 zone is hereby amended as set forth in Exhibit C, which is incorporated herein
by this reference.
February 20, 2024 F - 8
3
Section 9. Section 17.12.040 of the Port Angeles Municipal Code relating to conditional
uses in the R11 zone is hereby amended as set forth in Exhibit C, which is incorporated herein
by this reference.
Section 10. Section 17.14.020 of the Port Angeles Municipal Code relating to permitted uses
in the residential medium density zone is hereby amended as set forth in Exhibit C, which is
incorporated herein by this reference.
Section 11. Section 17.15.020 of the Port Angeles Municipal Code relating to permitted uses
in the residential high-density zone is hereby amended as set forth in Exhibit C, which is
incorporated herein by this reference.
Section 12. Section 17.20.020 of the Port Angeles Municipal Code relating to permitted uses
in the commercial zone is hereby amended as set forth in Exhibit C, which is incorporated
herein by this reference.
Section 13. Section 17.25.040 of the Port Angeles Municipal Code relating to permitted uses
in the commercial, regional zone is hereby amended as set forth in Exhibit C, which is
incorporated herein by this reference.
Section 14. Section 17.94.065 of the Port Angeles Municipal Code relating to
developmental standards for conditional uses in residential zoning is hereby amended as set
forth in Exhibit C, which is incorporated herein by this reference.
Section 15. The Master Fee Schedule is amended to incorporate the new fees, which are shown
in Exhibit D. Future revisions for short-term lodging fees will be made through Resolution.
Section 16. City staff is directed to prepare and deliver the following reports:
February 20, 2024 F - 9
4
A. Vacant and Blighted Properties
As part of the 2025 Comprehensive Plan, the Directors of Finance, Community and Economic
Development, Public Works and Utilities, Police Chief, and City Attorney will present options
to the Planning Commission for encouraging the redevelopment of vacant an d blighted
properties.
B. Multi-Year Licenses
After five years of short-term lodging licensing, the Directors of Finance and Community and
Economic Development will report to the Council on the results of the overall licensing
program and whether or not migrating to a multi-year short-term lodging licensing program is
warranted/recommended.
Section 17. - Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to,
the correction of the scrivener’s/clerical errors, references to other local, state, or federal laws, codes,
rules or regulations, or ordinance numbering, section/subsection numbers and any references thereto.
Section 18. - Severability. If any provisions of this Ordinance, or its application to any person
or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of
the Ordinance to other persons or circumstances, is not affected.
Section 19. - Effective Date. This Ordinance, being an exercise of a power specifically delegated
to the City legislative body, is not subject to referendum. This ordinance shall take effect on July
1, 2024, after publication of an approved summary thereof consisting of the title.
Section 20 – Enforcement Stayed. The Chief of Police and the Director of Community and
Economic Development shall Stay Enforcement of this Ordinance until November 1, 2024.
February 20, 2024 F - 10
5
PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council
held on the _____ day of ___________, 2024.
_______________________
Kate Dexter, Mayor
APPROVED AS TO FORM:
_____________________________
William E. Bloor, City Attorney
ATTEST:
_____________________________
Kari Martinez-Bailey, City Clerk
February 20, 2024 F - 11
1
Exhibit A
NEW CHAPTER 17.23 SHORT-TERM RENTALS
17.23.010 Purpose.
The purpose of this chapter is to establish regulations for the operation of short-term rentals
within the City of Port Angeles. This Chapter does not apply to hotels, motels, and bed and
breakfasts. This Chapter also establishes a short-term rental business license permit program;
platform-based enforcement provisions; and building and fire life-safety inspection requirements
for all short-term rentals.
17.23.020 Definitions (Reserved).
17.23.030 Applicability.
A. The licenses required by this Chapter prevail over other provisions of the PAMC that may
relate to short-term rental licenses, as amended now or hereafter. In the event of a conflict,
the provisions in this Chapter shall control.
B. A short-term rental business license is required for all short-term rentals occurring in the
City.
C. The Director is hereby authorized to implement, interpret, enforce, and make Director’s
Determinations for any section of this Chapter and any other applicable PAMC chapters.
Director’s Determinations are intended to clarify and explain the PAMC requirements.
17.23.040 Short-Term Rental Platform Business License.
A. It is unlawful for any person to operate as a platform within the City without a valid
platform business license pursuant to this Chapter.
B. Platform business licenses are issued by the Director and may be obtained by filing an
application to the City’s Community and Economic Development Department.
C. All platforms operating in the City of Port Angeles must comply with the following:
1. Possess a valid platform business license issued pursuant to this Chapter.
2. Prior to providing booking services, require that all owners, authorized agents,
and/or operators using the platform obtain a valid short-term rental business
license through the City and include a business license number in any listing for a
short-term rental on the platform.
3. Remove any listings from the platform within four business days upon notification
by the City that a short-term rental listed on the platform does not comply with the
requirements of this Chapter.
4. Provide the following information in an approved electronic format to the City
annually by February 1 of each year for the previous year’s operations:
a. The total number of short-term rentals in the City listed on the platform
during the applicable reporting period, and
February 20, 2024 F - 12
2
b. The total number of nights each short-term rental was rented through the
platform during the applicable reporting period.
5. Inform all owners, authorized agents, and/or operators who use the platform of
their responsibility to collect and remit all applicable local, state, and federal taxes
unless the platform does this on their behalf.
6. Provide to the City a listing of all owners, authorized agents, and/or operators
inside the City for which the platform provides booking services by February 1 of
each year for the previous year’s operations.
7. Upon request by the Director, permit the Director access to review the records
listed above that are required to be kept under this Chapter in a manner consistent
with state and federal law.
17.23.050 Short-Term Rental Fire Life-Safety Requirements and Inspections.
All short-term rentals must comply with the following inspection requirements:
A. All short-term rental owners or authorized agents must obtain an annual fire life-safety
inspection of the rental, and pay the inspection and review fees outlined in the Port
Angeles Master Fee Schedule. Type I short-term rentals are required to meet the
provisions for the entire structure where the rooms are located.
B. All short-term rentals must have a code-compliant, non-expired fire extinguisher located
visibly on each floor of the dwelling and one located within six feet of any cooking
appliances.
C. Inspection results may require minor building renovations or improvements, specifically
related to fire life-safety items, requiring a building permit through the City’s
Community and Economic Development Department.
D. All short-term rental licenses will contain the following language:
1. The fire life-safety review for this short-term rental is limited to basic fire life-
safety inspection, including but not limited to 911 locator consistency, handrails,
guardrails, egress, ingress, exterior safety lighting, smoke and carbon monoxide
detection and warning, repair of any notably dangerous building concerns, and
pool safety regulations. The short-term rental business license inspection is not to
be construed to be an exhaustive review of all potential life/safety issues that may
be present in the facility. By accepting and utilizing the short-term rental license
issued by the City or utilizing the licensed short-term rental, the owner,
authorized agent, short-term rental platform, guest, short-term rental operator, or
any other person with interest agrees to hold the City Harmless in the event of
any damage, property damage, personal injuries, and any other monetary or
liabilities occurring from the short-term rental.
E. Any short-term rental undergoing renovations, improvements, or upgrades may not
operate until all items are completed and required building permits are finalized. The
City will temporarily suspend any short-term rental business license until such
renovations, improvements, or upgrades are finished and finalized by the City’s
February 20, 2024 F - 13
3
Community and Economic Development Building Division. Any suspension will not
alter the renewal date requirement.
F. All egress must be adequately sized and unobstructed to allow proper escape from each
sleeping unit and escape from the main dwelling.
G. Failure to schedule and pass an annual inspection is grounds for denial or revocation of
the short-term rental business license.
1. Upon notification by the City, the short-term rental owner, authorized agent,
and/or operator will have 90 days to comply with any new minor fire life-safety
upgrades. When required, the applicant must obtain a building permit, complete
the work, and receive approval for the final building inspection.
2. The Director may grant extensions based on a review of the circumstances,
hardships, or proposed work timelines. Any extensions will be provided to the
owner, authorized agent, and/or operator in writing, detailing the length of time of
extension, requirements, and other relevant provisions.
17.23.060 Zoning, Allowance, and Use Requirements:
The following zoning, allowance, and use table requirements apply to all short-term rentals within
the City.
Key to use the table:
A. P(L) = “Permitted if Licensed” means short-term rentals allowed with a short-term rental
business license.
B. E (PL) = “Existing Permitted if Licensed” means nonconforming short-term rentals
existing on July 1, 2024 are allowed if eligible to obtain a license in accordance with this
Chapter and if they meet the standards under PAMC 17.23.080.
C. No = “No” means the use is prohibited.
D. No Limitation = “No Limitation” means the number of short-term rentals of a particular
type is not limited; therefore, no maximum cap on the number of units is set.
E. N/A = “Not Applicable” for table 17.23.060-1 means that the requirement limitation of the
number of units does not apply because that type of short-term rentals in that zone are
prohibited.
Table 17.23.060 -1: Staff Recommendation: Option A (if selected, strike Option B and C)
Zone
Classification
New type
I short-
term
rental
Max # of new
type 1 short-
term rentals
New type
II short-
term
rental
Max # of
new type II
short-term
rentals
Nonconforming
short-term
rentals per
PAMC 17.23.080
Residential,
Mixed Density
(R7)
P(L) No Limitation No N/A E(PL)
Residential,
Low Density
(R9)
P(L) No Limitation No N/A E(PL)
February 20, 2024 F - 14
4
Residential,
Low Density
(R11)
P(L) No Limitation No N/A E(PL)
Residential,
Medium
Density
(RMD)
P(L) No Limitation P(L) No
Limitation
E(PL)
Residential,
High Density
(RHD)
P(L) No Limitation P(L) No
Limitation
E(PL)
Commercial
Office (CO)
P(L) No Limitation P(L) No
Limitation
E(PL)
Commercial
Neighborhood
(CN)
P(L) No Limitation P(L) No
Limitation
E(PL)
Community
Shopping
District (CSD)
P(L) No Limitation P(L) No
Limitation
E(PL)
Commercial
Arterial (CA)
P(L) No Limitation P(L) No
Limitation
E(PL)
Central
Business
District
(CBD)
P(L) No Limitation P(L) No
Limitation
E(PL)
Commercial
Regional (CR)
P(L) No Limitation P(L) No
Limitation
E(PL)
Mixed
Commercial
Overlay
(MCO)
P(L) No Limitation P(L) No
Limitation
E(PL)
Industrial
Light (IL)
No N/A No N/A No
Industrial
Heavy (IH)
No N/A No N/A No
Industrial
Park (IP)
No N/A No N/A No
Industrial
Marine (IM)
No N/A No N/A No
Public
Building –
Park
*New STRs
may be
allowed per
No N/A No N/A E(PL)
February 20, 2024 F - 15
5
underlying
zoning only,
see above
Table 17.23.060 -1: Staff Recommendation: Option B (if selected, strike Option A and C)
Zone
Classification
New
type I
short-
term
rental
Max # of
new type 1
short-term
rentals
New
type II
short-
term
rental
Max # of new type II short-term
rentals
All commercial
and residential
zones.
P(L) No
Limitation
P(L) Citywide Cap of 250 Annual Short-
Term Rental Business Licenses, or 3%
of Total Single Household
Dwellings/Duplex Units (whichever is
greater). Once the cap is reached the
Director will implement a waiting list
for those complete applications in order
of date received. As licenses become
available, this list will be utilized until
the cap is reached again.
Table 17.23.060 -1: Staff Recommendation: Option C (if selected, strike Option A and B)
Zone
Classification
New
type I
short-
term
rental
Max # of
new type 1
short-term
rentals
New
type II
short-
term
rental
Max # of new type II short-term
rentals
Residential,
Mixed Density
(R7)
P(L) No
Limitation
No N/A
Residential,
Low Density
(R9)
P(L) No
Limitation
No N/A
Residential,
Low Density
(R11)
P(L) No
Limitation
No N/A
Residential,
Medium Density
(RMD)
P(L) No
Limitation
P(L) No Limitation*
February 20, 2024 F - 16
6
Residential,
High Density
(RHD)
P(L) No
Limitation
P(L) No Limitation*
Commercial
Office (CO)
P(L) No
Limitation
P(L) No Limitation*
Commercial
Neighborhood
(CN)
P(L) No
Limitation
P(L) No Limitation*
Community
Shopping
District (CSD)
P(L) No
Limitation
P(L) No Limitation*
Commercial
Arterial (CA)
P(L) No
Limitation
P(L) No Limitation*
Central
Business District
(CBD)
P(L) No
Limitation
P(L) No Limitation*
Commercial
Regional (CR)
P(L) No
Limitation
P(L) No Limitation*
Mixed
Commercial
Overlay (MCO)
P(L) No
Limitation
P(L) No Limitation*
Industrial Light
(IL)
No N/A No N/A
Industrial
Heavy (IH)
No N/A No N/A
Industrial Park
(IP)
No N/A No N/A
Industrial
Marine (IM)
No N/A No N/A
Public Building
– Park
No N/A No N/A
*Citywide Cap of 100 Annual Short-Term Rental Business Licenses, or 1% of Total Single
Household Dwellings/Duplex Units (whichever is greater). Once the cap is reached the Director
will implement a waiting list for those complete applications in order of date received. As licenses
become available, this list will be utilized until the cap is reached again.
17.23.070 Standards.
All short-term rentals must comply with the following standards:
A. After July 1, 2024, no person may operate a short-term rental without obtaining and
maintaining a short-term rental business license.
B. Licensed short-term rentals must only use platforms licensed by the City.
February 20, 2024 F - 17
7
C. Short-term rental owners and authorized agents must obtain and maintain liability
insurance that satisfies the requirements of RCW 64.37.050. Proof will be required at
application and renewals.
D. Parking is required. Onsite parking is preferred; however, if onsite parking is not
available, the provisions of Chapter 14.40.045(E) must be utilized.
E. Events by guests are not allowed at any short-term rental.
F. Short-term rentals are not permitted in housing units subsidized through City programs,
including but not limited to a Fee Waiver, NICE Neighborhood Funds, and the Affordable
Housing Sales Tax Fund.
G. Short-term rentals are not permitted in any temporary, portable, or other structure not
permitted by the City for permanent occupancy (e.g., boat, tent, yurt, RV, etc.)
H. All short-term rental owners must arrange for regular municipal garbage collection.
I. The owner, authorized agent, operator, and/or local contact must ensure that guests adhere
to all nuisance regulations and ordinances in the City of Port Angeles, including the
nuisance regulations in Chapter 8.30 PAMC.
J. Short-term rentals must have the following items posted in a conspicuous place inside the
residence:
1. The license;
2. The good neighbor policy per PAMC 17.23.090; and
3. Emergency contact information, including the residence address.
K. All short-term rentals must comply with the applicable federal, state, and local fire,
building, and health codes.
L. Licenses are not transferable or assignable. Licenses issued to an LLC must also include
and be issued to the LLC governing member or owner. No transfer of the LLC governing
member or owner is allowed. Any transfer of ownership, transfer to LLC, transfer to
another location or structure is not allowed. Any such changes identified in this code
require a new license and payment of applicable fees.
M. All short-term rentals must have a visible, legible address.
17.23.080 Nonconforming Short-Term Rentals. (If Council approves Option B or C, this
section is stricken and void.)
A. After July 1, 2024, some existing nonconforming short-term rentals may be permitted to
continue, subject to the conditions set out below.
B. To qualify as a nonconforming short-term rental, the owner must:
1. Obtain and maintain a short-term rental business license with the City within one
year of July 1, 2024.
2. Provide substantial proof of operation prior to July 1, 2024.
a. Substantial proof can include rental logs, reservation logs, proof of lodging
tax payments, and/or listing status.
February 20, 2024 F - 18
8
1. If lodging taxes were not paid, repayment of all past due taxes is
required, calculated by the rental history obtained from the
platforms the short-term rental was listed on, or information
provided in subsection 17.23.080(B)(2)(a).
3. Meet one of the following, determined by the Director.
a. Prior Operations: The short-term rental must have been in operation for at
least 90 days in each of the last three consecutive years; or
b. Blighted Property Restoration: The short-term rental property must (1)
have been designated as blighted property as determined by the Director, or
(2) the applicant must show that the property (a) was not inhabitable when
purchased and (b) required improvement costs that exceeded the ability to
make a reasonable return on investment as a long-term rental; or
c. Long-Term Rental: A property owner who rented a housing unit within the
City that is currently being rented with a designated lessee, for a period of
at least a year, before July 1, 2024, would become eligible to apply for a
Short-Term rental business license under this section on a one-for-one
basis. Both units must continue to operate at the same time for continued
eligibility.
4. Pay to the City the short-term rental business license and inspection fee for the
initial nonconforming review as noted in the Master Fee Schedule.
17.23.090 Good Neighbor Policy.
A. The owner or the authorized agent must notify each adjacent and facing property owner of
said property of the existence of the short-term rental business and provide a written list of
rules and restrictions and up-to-date local contact information for any concerns,
complaints, or emergencies.
B. A copy of all rules, restrictions, and conditions imposed on the short-term rental must be
posted in a prominent location in the short-term rental.
C. Noise concerns: The hours between 10:00 PM and 7:00 AM are designated “quiet time”
so that no outdoor activity will disturb the peace and quiet of the neighborhood. All
activities must comply with PAMC 9.23.030 – Disturbing the peace.
D. Local contact must be available twenty-four hours per day, seven days per week, to accept
and respond physically to the short-term rental within 60 minutes of receiving a call to
address complaints concerning noise levels. Failure to respond to all verifiable complaints
will result in violation.
E. Property condition: The owner, guests, local contact, and/or authorized agent must keep
the short-term rental property in good order. No trash, junk, debris, or other unsightly
materials are allowed to be visible on the property.
F. The owner or authorized agent must establish policies and provide information to guests
regarding the location of trash receptacles and the trash pick-up schedule.
February 20, 2024 F - 19
9
G. The owner or authorized agent must inform all guests that they cannot violate the
standards of this chapter or generate any disturbances that may disrupt the peace, safety,
and general welfare of the neighborhoods in which they are located.
H. The guests must not block any driveways, streets, rights-of-way, or other public or private
access routes.
I. All guests, owners, authorized agents, and/or operators must comply with the City’s
Nuisance Code, Chapter 8.30 PAMC.
17.23.100 Short-Term Rental Business License Application Requirements.
An application for a short-term rental business license must be determined complete to reserve a
business license spot. A complete application includes:
A. A complete application for the City’s short-term rental business license.
B. A site plan to scale, of the property, showing the entire dwelling unit used for the short-
term rental, all other structures, parking, entrance and exit locations, and other relevant
information as required by the Director. A consultant is not required. This item may be
hand-drawn to scale; there is no requirement for a computer-generated site plan unless the
owner or authorized representative prefers this method.
C. Scaled floor plan that includes structure dimensions throughout the entire dwelling unit
and the square footage. The floor plan must also show all smoke and carbon monoxide
alarm locations, fire extinguisher locations, and all ingress or egress areas with
dimensions. All rooms must be labeled. All sleeping accommodations should be clearly
marked, including any accommodation outside the bedroom. The City has the right to
deny sleeping accommodation outside of a designated bedroom for fire, health, and life
safety. If an area is prohibited from sleeping, the license must clearly state the condition.
A consultant is not required. This item may be hand-drawn to scale; there is no
requirement for a computer-generated site plan unless the owner or authorized
representative prefers this method.
D. Proof of short-term rental liability insurance pursuant to RCW 64.37.050.
E. Copy of the owner’s State of Washington Master Business License.
F. Payment of all fees as determined by the City’s Master Fee Schedule upon the application
being deemed complete.
G. Any other information the Director deems reasonably necessary to administer this
Chapter.
H. If applicable, building permits for any proposed remodels, required building
improvements, or other changes requiring a permit.
I. A signed copy of the good neighbor policy. This policy shall be posted at the site after
City review and approval.
J. If the application is to renew an existing short-term rental business license, the following
is also required:
1. A copy of the operating year’s rental log, including the price per night per rental in
the City, charged per guest, and the total price charged for each guest’s stay.
February 20, 2024 F - 20
10
2. Documentation showing the lodging tax paid to the State of Washington for the
previous year of operation.
17.23.110 Review Procedures.
A. Staff shall determine whether an application for a short-term rental business license is
complete within 28 days after application submittal.
B. Staff will determine capacity for a short-term rental in the zoning district. If there is no
capacity for a short-term rental, the application will be denied and be offered a place on
the waiting list. (Subject to Staff Recommendation: Option B)
C. Procedures A and B listed above must be complete and meet this chapter's requirements
before the City inspector performs the inspection.
D. If the building report review, checklist, or inspection results in any failed areas, the
applicant must fix all required items, obtain any permits necessary to resolve any items,
and finalize any required permits prior to issuance of a short-term rental license.
E. If the inspection fails, or further correction or information is required for the City
Inspector’s report, the applicant will be charged a reinspection fee. This reinspection fee
will be charged for each required subsequent review or reinspection until all items pass.
The applicant is responsible for working with the Community and Economic
Development Building Division to ensure a complete application and must have an
approved building permit to proceed with any work.
F. The City will only issue the short-term rental business license if the application meets
all standards and passes all reviews and inspections.
G. The short-term rental business license and associated conditions must be posted visibly
for all guests.
H. Water, sewer, power, adequate access from a public right-of-way, police, fire, and waste
disposal must be available and adequate for the proposed short-term rental.
I. The proposal should not cause detrimental effects on the surrounding residential area
due to changes in the neighborhood, which include but are not limited to traffic volume
and frequency, noise, activities occurring on-site, lighting, and the ability to provide
utility service.
J. The proposal must be compatible with the surrounding residential area aspects,
including but not limited to landscaping, location of the structure(s), parking areas, and
the residential nature of construction and/or architectural details of the structure.
17.23.120 Director Decision.
The Director is authorized to and will approve, deny, or approve with modifications or conditions,
all short-term rental business licenses in writing in the form of a license or a denial letter. The
Director must attach such conditions as may be deemed necessary to ensure land use
compatibility, public safety, and compliance with all standards and requirements of this Chapter.
A. Any person aggrieved by the decision of the Director under this Chapter may appeal the
decision to the Hearing Examiner. See Hearing Examiner Fees in the Master Fee
Schedule.
February 20, 2024 F - 21
11
B. Appeals must be submitted to the Director in writing within 15 days following the date of
the Director’s decision.
C. The Hearing Examiner shall conduct an open record public hearing on the appeal of the
Director’s decision with notice being given as set forth in PAMC 17.96.140. The Hearing
Examiner’s decision shall be final unless appealed to Clallam County Superior Court in
accordance with PAMC 17.96.150.
17.23.130 Term of an Annual Short-Term Rental Business License.
A. A short-term rental business license will be issued for a period of one year, with its
effective date running from the date of issuance. The license must be renewed annually.
The applicant must submit the renewal application 60 days prior to the existing short-
term rental business license’s expiration date. The City is not responsible for informing
the owner of the expiration of the license. All applicable standards of this chapter must
be met, and the annual inspection must be completed prior to the expiration.
B. The short-term rental business license will be issued in the legal owner's name. If the
property is sold, the license terminates, and a new owner will have to obtain a new
license and comply with the regulations stated in this Chapter to operate as a short-term
rental. The short-term rental business license is not a vested transferable right.
17.23.140 Short-Term Rental Platform – Violations and Enforcement.
A. Violations. It is a violation of this Chapter for any person or platform to:
1. Operate a short-term rental platform within Port Angeles without possessing a
valid short-term rental platform business license issued pursuant to section PAMC
17.23.040. Platforms cannot allow rental postings for units within the City without
including a valid City business license number.
2. Fail to require that any owner, authorized agent, or operator for a short-term rental
using the platform, prior to providing booking services, possess a valid short-term
rental business license issued by the City and include the business license number
in any listing.
3. Fail to post the business license number for all City of Port Angeles listings.
4. Fail to remove any listing for short-term rentals within four business days after
written notice of violation is provided by the City to the platform. Failure to
remove the listing within four business days will result in penalties per this
Chapter.
5. Misrepresent any material fact in an application for a platform business license or
submit inaccurate information to the City when the City requests information from
the platform pursuant to this Chapter.
6. Fail to comply with any requirements of this Chapter applicable to short-term
rental platforms.
February 20, 2024 F - 22
12
17.23.150 Short-Term Rental Owner, Authorized Agent, and/or Operator – Violations and
Enforcement.
A. Violations. It is a violation of this Chapter for any person to:
1. Offer or provide a dwelling unit, or portion thereof, for short-term rental use
without possessing a valid short-term rental business license for that dwelling unit,
or portion thereof, issued pursuant to this Chapter.
2. Offer a short-term rental of any type on a platform without possessing a valid
short-term rental business license pursuant to this Chapter.
3. Utilize a platform that is not licensed by the City.
4. Misrepresent any material fact in any short-term rental business license application
or other information submitted to the City pursuant to this Chapter.
5. Fail to comply with any requirements of this Chapter applicable to owners,
authorized agents, or operators of a short-term rental.
17.23.160 Enforcement.
A. Using the procedures set out in PAMC 2.90, this Chapter will be enforced against
platforms, owners, authorized agents, and/or operators violating this Chapter may be
issued a citation, notice of violation and order to cease, and/or any notice of daily fines.
B. Violations of this Chapter are civil violations, and penalties for violations of this
Chapter may be imposed as follows:
Violations:
• 1st Violation of PAMC 17.23 $500.00
• 2nd Violation of PAMC 17.23 $1,000.00
• 3rd + Subsequent Violations of PAMC 17.23 $3,000.00
Daily Fines – once notice of violation and order to cease issued:
• Daily Fee for the first 14 days $500.00 per day
• Daily Fee for each day after 14 days $1,000.00 per day
17.23.170 Limitations.
A. Once a short-term rental business license has been issued, it cannot be transferred to
another location, owner, authorized agent, and/or operator.
B. The short-term rental platform business license will be valid for a period of one year
only. The short-term rental platform must apply for a renewal at least 60 days before the
current short-term rental platform business license expiration as set forth in this
Chapter. The City must have confirmed receipt of the renewal request prior to the
expiration date for the request to be considered submitted before the expiration date.
C. The short-term rental business license shall be valid for a period of one year only. The
owner, authorized agent, and/or operator must apply for a renewal at least 60 days
February 20, 2024 F - 23
13
before the current short-term rental business license expiration as set forth in this
Chapter. The City must have confirmed receipt of the renewal request prior to the
expiration date for the request to be considered submitted before the expiration date.
17.23.180 Denial, Revocation, or Refusal to Renew any Short-Term Rental Business License.
A. The Director may immediately deny, revoke, or refuse to renew the short-term rental
platform business license of any platform for violating or failing to comply with any
applicable provision or any reason set forth in this Chapter.
B. The Director may immediately deny, revoke, or refuse to renew the short-term rental
business license of any owner, authorized agent, and/or operator for violating or failing to
comply with any applicable provision or for any reason set forth in this Chapter.
C. No short-term rental business license or platform business license issued pursuant to this
Chapter may be renewed unless all outstanding penalties assessed against the licensee and
all past and present fees are paid in full to the City’s Community and Economic
Development Department or the City’s Code Enforcement Division.
D. Appeals shall be submitted to the Director in writing within 15 days following the date of
the decision.
E. The Hearing Examiner shall conduct a hearing on the appeal of the Director’s decision
with notice being given as set forth in PAMC 17.96.140. The Hearing Examiner’s
decision shall be final unless appealed to Clallam County Superior Court in accordance
with PAMC 17.96.150. See Hearing Examiner Fees in the Master Fee Schedule.
February 20, 2024 F - 24
1
Exhibit B
NEW CHAPTER 17.24 BED AND BREAKFASTS
17.24.010 Purpose.
The purpose of this chapter is to establish regulations for the operation of bed and breakfasts
within the City of Port Angeles. This Chapter does not apply to hotels, motels, and short-term
rentals. This Chapter also establishes a bed and breakfast business license permit program,
platform-based enforcement provisions, and building fire life-safety inspection.
17.24.020 Definitions (Reserved).
17.24.030 Applicability.
A. The licenses required by this Chapter prevail over other provisions of the PAMC that may
relate to bed and breakfast licenses, as amended now or hereafter. In the event of a conflict
between the provisions, the provisions in this Chapter control.
B. A bed and breakfast business license is required for all bed and breakfasts in the City.
C. The Director is hereby authorized to implement, interpret, enforce, and make Director’s
Determinations for any section of this Chapter and any other applicable PAMC chapters.
Director’s Determinations are intended to clarify and explain the PAMC requirements.
17.24.40 Bed and Breakfast Platform Business License.
A. It is unlawful to operate as a bed and breakfast platform within the City without a valid
platform business license pursuant to this Chapter.
B. Platform business licenses are issued by the Director and may be obtained by filing an
application to the City’s Community and Economic Development Department.
C. All platforms operating in the City of Port Angeles must comply with the following:
1. Possess a valid platform business license issued pursuant to this Chapter.
2. Prior to providing booking services, require that all bed and breakfast operators
using the bed and breakfast platform obtain a valid bed and breakfast business
license through the City and include a business license number in any listing for a
bed and breakfast on the platform.
3. Remove any listings from the platform within four business days upon notification
by the City that a bed and breakfast listed on the platform does not comply with
the requirements of this Chapter.
4. Provide the following information in an approved electronic format to the City
annually by February 1 of each year for the previous year’s operations:
a. The total number of bed and breakfasts in the City listed on the platform
during the applicable reporting period, and
February 20, 2024 F - 25
2
b. The total number of nights per bed and breakfast for all bed and breakfasts
that were rented through the platform during the applicable reporting
period.
5. Inform all bed and breakfast operators who use the bed and breakfast platform of
their responsibility to collect and remit all applicable local, state, and federal taxes
unless the bed and breakfast platform does this on their behalf.
6. Provide to the City a listing of all owners and bed and breakfast operators inside
the City for which the platform provides booking services by February 1 of each
year for the previous year’s operations.
7. Upon request by the Director, permit the Director access to review the records
listed above that are required to be kept under this Chapter in a manner consistent
with state and federal law.
17.24.050 Bed and Breakfast Fire Life-Safety Requirements and Inspections.
All bed and breakfasts must comply with the following inspection requirements:
A. All bed and breakfast owners or authorized agents must obtain an annual fire life-safety
inspection of the rental and pay the inspection and review fees outlined in the Port
Angeles Master Fee Schedule. Bed and breakfasts are required to meet the provisions
for the entire structure where the rooms are located.
B. All bed and breakfasts must have a code compliant, non-expired fire extinguisher
located visibly on each floor of the dwelling and one located within six feet of any
cooking appliances.
C. Inspection results may require minor building renovations or improvements, specifically
related to fire life-safety items, requiring a building permit through the City’s
Community and Economic Development Department.
D. All bed and breakfast licenses will contain the following language:
1. The fire life-safety review for this bed and breakfast is limited to basic fire life
safety inspection, including but not limited to 911 locator consistency, handrails,
guardrails, egress, ingress, exterior safety lighting, smoke and carbon monoxide
detection and warning, repair of any notably dangerous building concerns, and
pool safety regulations. The bed and breakfast business license inspection shall
not be construed to be an exhaustive review of all potential life/safety issues that
may be present in the facility. By accepting and utilizing the bed and breakfast
license issued by the City or utilizing the licensed bed and breakfast, the owner,
authorized agent, bed and breakfast platform, guest, bed and breakfast operator,
or any other person with interest agrees to hold the City Harmless in the event of
any damage, property damage, personal liability issues, and any other monetary
or liabilities occurring from a bed and breakfast.
E. Any bed and breakfast requiring renovations, improvements, or upgrades may not
operate until all items are completed and required building permits are finalized. The
City will temporarily suspend any bed and breakfast business license until such
February 20, 2024 F - 26
3
renovations, improvements, or upgrades are finished and finalized by the City’s
Community and Economic Development Building Division.
F. All egress must be adequately sized and unobstructed to allow proper escape from each
sleeping unit and escape from the main dwelling.
G. Failure to schedule and pass an annual inspection is grounds for revocation of the bed
and breakfast business license.
1. Upon notification by the City, the bed and breakfast owner, authorized agent,
and/or bed and breakfast operator will have 90 days to comply with any new
minor fire or life safety upgrades. When required, the applicant must obtain a
building permit, complete the work, and receive approval for the final building
inspection.
2. The Director may grant extensions based on a review of the circumstances,
hardships, or proposed work timelines. Any extensions will be provided to the
bed and breakfast operator in writing, detailing the length of time of extension,
requirements, and other relevant provisions.
17.24.060 Zoning, Allowance, and Use Requirements:
The following zoning, allowance, and use table requirements apply to all bed and breakfasts
within the City.
Key to use the table:
A. P(L) = “Permitted if Licensed”. Bed and breakfasts are allowed with a bed and breakfast
license.
B. No = Prohibited Use.
Table 17.24.060 -1
Zone Classification New bed and
breakfasts
Existing bed and
breakfasts
Residential, Mixed Density (R7) P(L) P(L)
Residential, Low Density (R9) P(L) P(L)
Residential, Low Density (R11) P(L) P(L)
Residential, Medium Density (RMD) P(L) P(L)
Residential, High Density (RHD) P(L) P(L)
Commercial Office (CO) P(L) P(L)
Commercial Neighborhood (CN) P(L) P(L)
Community Shopping District (CSD) P(L) P(L)
Commercial Arterial (CA) P(L) P(L)
Central Business District (CBD) P(L) P(L)
Commercial Regional (CR) P(L) P(L)
Industrial Light (IL) No No
Industrial Heavy (IH) No No
Industrial Park (IP) No No
Industrial Marine (IM) No No
February 20, 2024 F - 27
4
Public Building – Park
New Bed and Breakfasts may be allowed
subject to the underlying zoning, see above.
No P(L)
17.24.070 Standards.
All bed and breakfasts must comply with the following standards:
A. After July 1, 2024, no person may operate a bed and breakfast without obtaining and
maintaining a bed and breakfast business license.
B. Licensed bed and breakfasts must only use platforms licensed by the City.
C. Bed and breakfasts may provide breakfast, light snacks, or both to guests, and the facility
and operator must meet applicable health and safety regulations, including but not limited
to regulations of Clallam County Public Health and the Washington State Department of
Health, which may require separate permits.
D. The bed and breakfast operator or owner must remain onsite, while guests are present.
E. A bed and breakfast with four or fewer guest rooms must provide parking spaces for the
operator and one space per guest bedroom. Bed and breakfasts with more than four guest
rooms must provide parking spaces for the operator, guests, and employees.
F. Events by guests are allowed up to the occupancy limit that is determined by the number
of bedrooms, the Clallam County Health Department, and/or the Liquor and Cannabis
Board.
G. Bed and breakfasts are not permitted in housing units subsidized through City programs,
including but not limited to a Fee Waiver, NICE Neighborhood Funds, and the Affordable
Housing Sales Tax Fund.
H. Bed and breakfasts are not permitted in any temporary, portable, or other structure not
permitted by the City for permanent occupancy (e.g., boat, tent, yurt, RV, etc.)
I. All bed and breakfast owners must arrange for regular municipal garbage collection.
J. The bed and breakfast operator must ensure that guests adhere to all nuisance regulations
and ordinances in the City of Port Angeles, including the nuisance regulations in Chapter
8.30 PAMC.
K. Bed and breakfasts must have the following items posted conspicuously inside each guest
room:
1. The license;
2. The good neighbor policy per PAMC 17.24.090; and
3. Emergency contact information, including the residence address.
L. All bed and breakfasts must comply with the applicable international, federal, state, and
local fire, building, and health codes.
M. All bed and breakfasts must have a visible, legible address.
February 20, 2024 F - 28
5
17.24.080 Nonconforming Bed and Breakfast (Reserved).
17.24.090 Good Neighbor Policy.
A. The bed and breakfast operator must notify each adjacent and facing property owner of
said property of the existence of the bed and breakfast business and provide a written list
of rules and restrictions and up-to-date local contact information for any concerns,
complaints, or emergencies.
B. A copy of all rules, restrictions, and conditions imposed on the bed and breakfast must be
posted in a prominent location in the bed and breakfast.
C. Noise concerns: The hours between 10:00 PM and 7:00 AM are designated “quiet time”
so that no outdoor activity will disturb the peace and quiet of the neighborhood. All
activities must comply with PAMC 9.24.030 – Disturbing the peace.
D. Property condition: The owner, guests, local contact, and/or authorized agent must keep
the property in good order. No trash, junk, debris, or other unsightly materials are allowed
to be visible on the property.
E. The bed and breakfast operator must establish policies and provide information to guests
regarding the location of trash receptacles and the trash pick-up schedule.
F. The bed and breakfast operator must inform all guests that they cannot violate the
standards of this chapter or generate any disturbances that may disrupt the peace, safety,
and general welfare of the neighborhoods in which they are located.
G. The guests must not block any driveways, streets, rights-of-way, or other public or private
access routes.
H. All guests, owners, authorized agents, and/or operators must comply with the City’s
Nuisance Code, Chapter 8.30 PAMC.
17.24.100 Bed and Breakfast Business License Application Requirements.
An application for a bed and breakfast business license must be determined complete. A complete
application includes:
A. A completed application form for the City’s bed and breakfast business license.
B. A site plan to scale, of the property, showing the entire dwelling unit used for the bed and
breakfast, all other structures, parking, entrance and exit locations, and other relevant
information as requested by the Director. A consultant is not required. This item may be
hand-drawn to scale; there is no requirement for a computer-generated site plan unless the
owner or authorized representative prefers this method.
C. Scaled floor plan that includes structure dimensions throughout the entire dwelling unit
and the square footage. The floor plan must also show all smoke and carbon monoxide
alarm locations, fire extinguisher locations, and all ingress or egress areas with
dimensions. All rooms must be labeled. All sleeping accommodations should be clearly
marked, including any accommodation outside the bedroom. The City has the right to
deny sleeping accommodation outside of a designated bedroom for fire, health, and life
safety. If an area is prohibited from sleeping, the license must clearly state the condition.
February 20, 2024 F - 29
6
A consultant is not required. This item may be hand-drawn to scale; there is no
requirement for a computer-generated site plan unless the owner or authorized
representative prefers this method.
D. The bed and breakfast operator must provide copies of approvals from the applicable State
and Local regulatory departments.
E. Copy of the owner’s State of Washington Master Business License.
F. Payment of all fees as determined by the City’s Master Fee Schedule upon the application
being deemed complete.
G. Any other information the Director deems reasonably necessary to administer this
Chapter.
H. If applicable, building permits for any proposed remodels, required building
improvements, or other changes requiring a permit.
I. A signed copy of the good neighbor policy. This policy must be posted at the site after
City review and approval.
J. If the application is to renew an existing bed and breakfast business license, the following
is required:
1. A copy of the operating year’s rental log, including the price per night charged per
guest and the total price charged for each guest’s stay.
2. Documentation showing the lodging tax paid to the State of Washington for the
previous year of operation.
17.24.110 Review Procedures.
A. Staff shall determine whether an application for a bed and breakfast business license is
complete within 28 days after application submittal.
B. If the building report review, checklist, or inspection results in any failed areas, the
applicant must fix all required items, obtain any permits necessary to resolve any items,
and finalize any required permits prior to issuance of a bed and breakfast license.
C. If the inspection fails, or further correction or information is required for the City
Inspector’s report, the applicant will be charged a reinspection fee. This reinspection fee
will be charged for each required subsequent review or reinspection until all items pass.
The applicant is responsible for working with the Community and Economic
Development Building Division to ensure a complete application and must have an
approved building permit to proceed with any work.
D. The City will only issue the bed and breakfast business license if the application meets
all standards and passes all reviews and inspections. The bed and breakfast business
license and associated conditions must be posted visibly for all guests.
E. Water, sewer, power, adequate access from a public right-of-way, police, fire and waste
disposal must be available and adequate for the proposed bed and breakfast.
F. The proposal should not cause detrimental effects on the surrounding residential area
due to changes in the neighborhood, which include but are not limited to traffic volume
February 20, 2024 F - 30
7
and frequency, noise, activities occurring on-site, lighting, and the ability to provide
utility service.
G. The proposal must be compatible with the surrounding residential area aspects,
including, but not limited to landscaping, location of the structure(s), parking areas, and
the residential nature of construction and/or architectural details of the structure.
17.24.120 Director Decision.
The Director is authorized to and will approve, deny, or approve with modifications or conditions,
all bed and breakfast business licenses in writing in the form of a license or a denial letter. The
Director must attach such conditions as may be deemed necessary to ensure land use
compatibility, public safety, and compliance with all standards and requirements of this Chapter.
A. Any person aggrieved by the decision of the Director under this Chapter may appeal the
decision to the Hearing Examiner. See Hearing Examiner Fees in the Master Fee
Schedule.
B. Appeals must be submitted to the Director in writing within 15 days following the date of
the Director’s decision.
C. The Hearing Examiner shall conduct a hearing on the appeal of the Director’s decision
with notice being given as set forth in PAMC 17.96.140. The Hearing Examiner's decision
shall be final unless appealed to Clallam County Superior Court in accordance with
PAMC 17.96.150.
17.24.130 Term of an Annual Bed and Breakfast Business License.
A. A bed and breakfast business license will be issued for a period of one year, with its
effective date running from the date of issuance. The license must be renewed annually.
The applicant must submit the renewal application 60 days prior to the existing business
license’s expiration date. The City is not responsible for informing the owner of the
expiration of the license. All applicable standards of this chapter must be met, and the
annual inspection must be completed prior to the expiration.
B. The bed and breakfast business license will be issued in the legal owner's name. If the
property is sold, the license terminates, and a new owner would have to obtain a new
license and comply with the regulations stated in this Chapter to operate as a bed and
breakfast. The bed and breakfast business license is not a vested transferable right.
17.24.140 Bed and Breakfast Platform – Violations and Enforcement.
A. Violations. It is a violation of this Chapter for any person or bed and breakfast platform
to:
1. Operate a bed and breakfast platform within Port Angeles without possessing a
valid bed and breakfast platform business license issued pursuant to section
17.24.040. Platforms cannot allow rental postings for units within the City
without including a valid City business license number.
2. Fail to require that any owner, authorized agent, or bed and breakfast operator
using the bed and breakfast platform, prior to providing booking services,
February 20, 2024 F - 31
8
possess a valid bed and breakfast business license issued by the City and include
the business license number in any listing.
3. Fail to post the business license number for all City of Port Angeles listings.
4. Fail to remove any listing for a bed and breakfast within four business days after
written notice of violation is provided by the City to the bed and breakfast
platform. Failure to remove the listing within four business days will result in
penalties per this Chapter.
5. Misrepresent any material fact in an application for a bed and breakfast platform
business license or submit inaccurate information to the City when the City
requests information from the bed and breakfast platform pursuant to this
Chapter.
6. Fail to comply with any requirements of this Chapter applicable to bed and
breakfast platforms.
17.24.150 Bed and Breakfast Operator – Violations and Enforcement.
A. Violations. It is a violation of this Chapter for any person to:
1. Offer or provide a dwelling unit, or portion thereof, for bed and breakfast use
without possessing a valid bed and breakfast business license for that dwelling
unit, or portion thereof, issued pursuant to this Chapter.
2. Offer a bed and breakfast on a bed and breakfast platform without possessing a
valid bed and breakfast business license pursuant to this Chapter.
3. Utilize a platform that is not licensed by the City.
4. Misrepresent any material fact in any bed and breakfast business license
application or other information submitted to the City pursuant to this Chapter.
5. Fail to comply with any requirements of this Chapter applicable to owners,
authorized agents, or bed and breakfast operators of a bed and breakfast.
17.24.160 Enforcement.
A. Using the procedures set out in PAMC 2.90, this Chapter will be enforced against
platforms, owners, authorized agents, and/or operators violating this Chapter may be
issued a citation, notice of violation and order to cease, and/or any notice of daily fines.
B. Violations of this Chapter are civil violations, and penalties for violations of this
Chapter may be imposed as follows:
Violations:
• 1st Violation of PAMC 17.24 $500.00
• 2nd Violation of PAMC 17.24 $1,000.00
• 3rd + Subsequent Violations of PAMC 17.24 $3,000.00
Daily Fines – once notice of violation and order to cease issued:
• Daily Fee for the first 14 days $500.00 per day
February 20, 2024 F - 32
9
• Daily Fee for each day after 14 days $1,000.00 per day
17.24.170 Limitations.
A. Once a bed and breakfast business license has been issued, it cannot be transferred to
another location or bed and breakfast operator.
B. The bed and breakfast platform business license will be valid for a period of one year
only. The bed and breakfast platform must apply for a renewal at least 60 days before the
current bed and breakfast platform business license expiration as set forth in this Chapter.
The City must have confirmed receipt of the renewal request prior to the expiration date
for the request to be considered submitted before the expiration date.
C. The bed and breakfast business license will be valid for a period of one year only. The bed
and breakfast operator must apply for a renewal at least 60 days before the current bed and
breakfast business license expiration as set forth in this Chapter. The City must have
confirmed receipt of the renewal request prior to the expiration date for the request to be
considered submitted before the expiration date.
17.24.180 Denial, Revocation, or Refusal to Renew any Bed and Breakfast Business License.
A. The Director may immediately deny, revoke, or refuse to renew the bed and breakfast
business platform license of any platform for violating or failing to comply with any
applicable provision or any reason set forth in this Chapter.
B. The Director may immediately deny, revoke, or refuse to renew the bed and breakfast
business license of any bed and breakfast operator for violating or failing to comply with
any applicable provision or for any reason set forth in this Chapter.
C. No bed and breakfast business license or platform business license issued pursuant to this
Chapter may be renewed unless all outstanding penalties assessed against the licensee and
all past and present fees are paid in full to the City’s Community and Economic
Development Department or the City’s Code Enforcement Division.
D. Appeals shall be submitted to the Director in writing within 15 days following the date of
the decision.
E. The Hearing Examiner shall conduct an open record public hearing on the appeal of the
Director’s decision with notice being given as set forth in PAMC 17.96.140. The Hearing
Examiner’s decision shall be final unless appealed to Clallam County Superior Court in
accordance with PAMC 17.96.150. See Hearing Examiner Fees in the Master Fee
Schedule.
February 20, 2024 F - 33
1
Exhibit C
Miscellaneous Code Revisions
14.36.010 - Purpose.
The purpose of this chapter is to enhance the aesthetic and commercial appeal of the City by
establishing standards and regulations for the design, placement, size and maintenance of all
exterior signs and sign structures which convey a commercial message and aid the general public
in locating businesses, goods, and services. The intent of the Sign Code is to differentiate between
the intensities of various commercial and industrial zones as well as the pedestrian character of the
Central Business District and Commercial Neighborhood Zones and the automobile-oriented
character of other commercial and industrial zones. Commercial message signs are not allowed in
residential zones, except as provided for residential trailer parks, short-term rentals, and bed and
breakfasts in Chapters 17.13, 17.23, and 17.24 17.18 PAMC. Residential structure and subdivision
identification signs permitted in Titles 16 and 17 PAMC are not considered commercial message
signs and, therefore, are not regulated under the Sign Code. It is further the purpose of this chapter
to protect the general health, safety and welfare of the citizens of the City and ensure vehicular and
pedestrian safety by prohibiting flashing, rotating, fluttering, mobile, and similar signs or devices
that may distract or change locations and thereby endanger the traveling public.
17.01.020 - Purposes of zones.
T. Bed and breakfast permit. The purpose of this chapter is to ensure that a bed and breakfast is
compatible with its surrounding properties, and when located in a residential neighborhood, ensure
nuisance mitigation for the surrounding residences. This special use provides procedures and
regulations for business activities taking place within a residential use.
17.08.010 – “A.”
Authorized Agent. A property management company, other entity, or person designated by the
owner in writing to act on their behalf. The authorized agent may or may not be the local contact
for complaints.
17.08.015 - "B."
A. Bed and breakfast. A single-household residence that remains owner-occupied at all times and
provides lodging for guests and travelers for a period of up to 30 days, and where food service is
typically limited to breakfast, which may be served to overnight guests only. Bed and breakfasts
are outright permitted uses in all residential high and medium density zones, but are a conditional
use in residential single-household zones.
Bed and breakfast. A lodging use where rooms within a single dwelling unit are provided to guests
by an onsite resident bed and breakfast operator or owner for a fee by prearrangement on a daily or
February 20, 2024 F - 34
2
short-term basis. Breakfast and/or light snacks are served to those renting rooms in the bed and
breakfast.
Bed and breakfast operator. Any person who is the owner or resident manager of a bed and
breakfast unit.
Bed and breakfast platform or Platform. A person other than the bed and breakfast operator that
provides a means through which a bed and breakfast operator may offer a bed and breakfast unit
and from which the person financially benefits.
Bed and breakfast unit. A room within a bed and breakfast that is offered or provided to a guest(s)
by a bed and breakfast operator for a fee for fewer than 30 consecutive nights.
Blighted Property. A property within the City which is suffering from physical dilapidation,
deterioration, defective construction, or inadequate sanitary facilities as determined by the building
standards of the International Property Maintenance Code as adopted by the City.
17.08.020 – “C.”
City Building Inspector. A building inspector employed by the City.
17.08.025 – “D.”
Designated lessee. A person who resides at a principal residence in a minimum one-year long-term
lease with the owner.
Director. The Department of Community and Economic Development Director or his/her
designee.
Dwelling unit, Short-term rental and bed and breakfast. A building or portion thereof with one or
more rooms that are arranged, designed, or used for occupancy as separate living quarters and is
constructed in accordance with the International Building Code or International Residential Code.
Permanently installed kitchen, sleeping, and sanitary facilities must always be provided within the
dwelling unit.
17.08.030 – “E.”
Event. A wedding, bachelor or bachelorette party, concert, sponsored event, large gathering, or any
similar group activity.
February 20, 2024 F - 35
3
17.08.035 – “F.”
Fire life-safety checklist. A checklist of all City requirements to safely operate a short-term rental
or bed and breakfast reviewed and updated by the City on a yearly basis to ensure all requirements
are current and best practices. This checklist will outline all requirements for fire life-safety
operations for a short-term rental.
Fire life-safety inspection. A yearly inspection required to operate a short-term rental or bed and
breakfast that reviews compliance with applicable International Fire Code, International
Commercial Code, International Residential Code, or other federal, state, or local building
requirements pertaining to building safety, fire prevention, and safety, or other safety requirements.
17.08.040 – “G.”
Guest. Any person or persons renting a short-term rental.
17.08.065 – “L.”
Local contact. A person identified by the owner who can respond twenty-four hours a day, seven
days a week, to any complaint about the short-term rental during rental periods.
17.05.075 – “N.”
Nonconforming short-term rental. A short-term rental that was in operation before July 1, 2024,
and was not compliant with the ordinances in effect prior to July 1, 2024.
17.08.080 – “O.”
Operator. Any person who is the owner or tenant of an established dwelling unit, or portion
thereof, who offers or provides that dwelling unit, or portion thereof, for short-term rental use.
Owner, short-term rental and bed and breakfast. Any person who, alone or with others, has title or
interest in any building, property, dwelling unit, or portion thereof, with or without accompanying
actual possession thereof, and including any person who, as agent, executor, administrator, trustee,
or guardian of an estate has charge, care, or control of any building, dwelling unit, or portion
thereof. A person whose sole interest in any building, dwelling unit, or portion thereof is solely that
of a lessee under a lease agreement shall not be considered an owner.
February 20, 2024 F - 36
4
17.08.085 – “P.”
Principal residence. A residence where the owner or designated lessee personally resides and is a
person's usual place of return for housing as documented by motor vehicle registration, driver's
license, voter registration, or other such evidence as determined by the Director. A person may
have only one principal residence.
17.08.090 – “R.”
Rental period. The period a dwelling unit or portion thereof is rented to a single party, regardless of
whether that party consists of one individual or multiple individuals.
17.08.095 - "S."
D. Short-term rental. Lodging or guest rooms used, rented or occupied for guest sleeping purposes
for a period of time 30 days or less, and that contain kitchen facilities for food preparation,
including, but not limited to, refrigerators, stoves and ovens. This definition includes dwelling units
used, rented or hired out for vacation homes or short-term rentals that allow guests to stay for 30
days or less. Dwelling units used, rented or hired out for longer than 30 days are considered long-
term rentals and not extended stay lodging.
D. Short-term rental. A dwelling unit used as temporary lodging for a charge or fee for a rental
period of less than thirty (30) continuous days. Short-term rentals are classified as either Type I or
Type II.
1. “Type I short-term rental” A short-term rental at a dwelling that is the owner or
designated lessee’s principal residence and where either (1) rooms are rented, and the
owner is personally present at the dwelling during the rental period, or (2) the entire
dwelling is rented for no more than 30 total days in a calendar year. Portions of calendar
days shall be counted as whole days. Room rentals are limited to numbers below those of
congregate housing as defined by the International Code Council (ICC), which requires
substantial commercial upgrades to the residence for fire, life, and building safety.
2. “Type II short-term rental” A short-term rental at a dwelling unit that is not the owner’s
or designated lessee’s principal residence, or any dwelling unit rented out more than 30
days per calendar year.
E. Short-term rental platform or platform. A person established primarily for the purpose of
providing a means through which an operator may offer a dwelling unit, or portion thereof, for
short-term rental use and from which the person or entity financially benefits. Merely publishing a
short-term rental advertisement for accommodations does not make the publisher a short-term
rental platform.
F. Short-term lodging. See Short-Term Rental or Bed and Breakfast.
February 20, 2024 F - 37
5
17.10.040 - Conditional uses.
Conditional uses must comply with the development standards in subsection 17.94.065.
C. Bed and breakfasts.
17.11.040 - Conditional uses.
Conditional uses must comply with the development standards in 17.94.065 PAMC.
C. Bed and breakfasts.
17.12.040 - Conditional uses.
Conditional uses. Conditional uses must comply with the minimum standards in PAMC 17.94.065.
C. Bed and breakfasts.
17.14.020 - Permitted uses.
C. Bed and breakfasts.
F. Short-term rental.
17.15.020 - Permitted uses.
C. Bed and breakfasts.
F. Short-term rental.
17.20.020 - Permitted uses.
Table 17.20.020
Principal uses permitted in commercial zones
Principal Use CBD CA CSD CN CO Condition/Reference
Overnight Lodging
Bed and Breakfasts P P P P P
Hotels, motels, and hostels P P C C C
Short-term rental P P P P C
February 20, 2024 F - 38
6
17.25.040 - Permitted uses.
5. Short-term rental.
17.94.065 – Development Standards for Conditional Uses in Residential Zoning.
TABLE A
CONDITIONAL USES IN RESIDENTIAL LOW AND MIXED DENSITY ZONES THAT
HAVE SPECIAL DEVELOPMENT STANDARDS
Uses Lot
Area
Lot
Wid
th
Yard Requirements Lot
Coverag
e
Signs Per Site
Fro
nt
Inter
ior
Side
Corner
Side
Rea
r
Bed and breakfasts
in R7, R9, and R11
See
PAMC
Chapte
r 17.18
* * * * * * Two 5 sq ft
signs indirectly
lit
February 20, 2024 F - 39
Exhibit D
Master Fee Schedule Updates
Future revisions for short-term lodging fees will be made through Resolution
NEW Short-Term Rental Fee Schedule
Description: Fee Effective
7/1/2024:
Platform Annual Business License $951.00
Type I Short-Term Rental Annual Business License and Inspection1 $285.30
Type II Short-Term Rental Annual Business License and Inspection1 $475.50
Nonconforming Type II Short-Term Rental Initial Business License
and Inspection1
$1,426.50
Additional Review Time/Inspection Time by the City $95.10/hour
Appeal of decision from PAMC 17.23:
• Appeal $760.80
• Hearing Examiner $225.00/Hour (HE) +
$ 95.10/Hour (staff)
NEW Bed and Breakfast Fee Schedule
Description: Fee Effective
7/1/2024:
Platform Annual Business License $475.50
Bed and Breakfast Annual Business License and Inspection1 $475.50
Additional Review Time/Inspection Time by the City $95.10/hour
Appeal of decision from PAMC 17.24:
• Appeal $760.80
• Hearing Examiner $225.00/Hour (HE) +
$ 95.10/Hour (staff)
1 The Director may issue licenses for less than 12 months. The fee amount for an abbreviated license will be
prorated accordingly.
February 20, 2024 F - 40
Attachment 1
MINUTES
PLANNING COMMISSION
Hybrid Meeting – In Person and Virtual
City Council Chambers: 321 E 5th Street, Port Angeles, Washington 98362
January 24, 2024, at 6:00 P.M.
REGULAR MEETING
CALL TO ORDER
Chair Stanley opened the meeting at 6:01 P.M.
ROLL CALL
Commissioners Present: Benjamin Stanley (Chair)
Richie Ahuja
Tammy Dziadek
Marolee Smith
James Taylor
Colin Young
Commissioners Absent: None
City Staff Present: Pat Bartholick (Senior Development Services Specialist)
Shannen Cartmel (Deputy Director of Community Services)
Calvin Goings (Deputy City Manager)
Ethan Walker (Housing Administrator)
Zach Trevino (Associate Planner)
Public Commenters: Francisco Alvarez, Ashlyn Ameliani, Dan Anderson, Dan Beam,
Charisse Bennett, Tom Butler, Gail Cripe, Laurel Cripe, Holly
Decker, Alex Fermanis, Jason Fisher, Holden Fleming, Leslie
Forsberg, Mike French, Dan Green, Jim Haguewood, Jim Halberg,
Brian Heberling, Donnette Hope, Stanley Hope, D. Hutchins,
Costan Ivga, Kelly Johnson, Carl Krauskoff, David Mattern, Greg
Maust, Ellen Menshew, Lorrie Mittman, Matthew Moore, Steven
Pelayo, Jake Purvis, John Ralston, Ron Richards, Andy Rowlson,
Sarah, Carole Scholl, David Squires, Stacy, Peter Stedman,
Stephanie, Caitlin Sullivan, Bruce Swenson, Karen Swenson,
Shawna Turner, Joyce Underwood, Shawn Washburn, David
Wegener, Tim Wheeler, Carolyn Wilcox, Justin Williamson,
Chelsea Winfield, Marvin Witherow
PUBLIC COMMENT
Chair Stanley opened the meeting to general public comment.
The following individual provided comment:
February 20, 2024 F - 41
Planning Commission Minutes
January 24, 2024
Page 2
• John Ralston explained that he submitted a development application to the City that
had not been accepted and will follow up by submitting written comments pertaining
to the situation. He is unhappy about having to pay an increased fee for the application.
Chair Stanley closed the meeting to general public comment.
APPROVAL OF MINUTES
Commissioner Taylor noted that the draft minutes from the December 27, 202 3 regular
meeting mention Chair Stanley’s discussion with staff about agenda topics. He requested
information about what transpired at the meeting between staff and the Chair that other
Commissioners did not attend. No changes to the minutes were proposed.
MOTION: Commissioner Young moved to approve the minutes from the December 27,
2023 regular meeting of the Planning Commission. The motion was seconded by
Commissioner Dziadek and passed unanimously (6-0) through a consent vote.
PUBLIC HEARING
1. Short-Term Lodging – Title 17 Port Angeles Municipal Code Amendment
Chair Stanley introduced the item by stating that the Commission was not given the
opportunity to provide input in the process that led to the development of the draft short-term
lodging (STL) regulations.
Deputy City Manager Goings provided a comprehensive overview of the proposed municipal
code amendment using a slide presentation. He explained the options that are being presented
to the Commission and the public for consideration, noting that the staff report summarizes the
proposal and detailing the public engagement that occurred prior to the hearing. He provided
background of short-term rental (STR) regulations beginning with the 2017 adoption of a
definition of “short-term rental” to the present. The presentation also included explanations of
the proposal’s development process, data collection, community survey results, and anticipated
next steps. The four months between the anticipated City Council decision in February and the
licensing system’s launch date allows time for staff to carefully implement the process based
on which alternative is chosen. At the end of the presentation, he explained the staff
recommendations for the Commission’s consideration.
Chair Stanley provided each Commissioner the opportunity to provide brief comments
following Deputy City Manager Goings’ presentation. Each Commissioner provided a
statement about the topic in response to the presentation.
Chair Stanley opened the public hearing to comments at 6:45 PM and limited comment time
to two minutes per individual.
The following individuals provided comments:
• Holden Fleming noted that the Commission’s bylaws allow for five minutes of public
comment per person. He stated that he is a resident of the City and pointed out that
12% percent of survey respondents reported they were struggling to find adequate
housing. He provided comments on the divergent survey results that demonstrate the
February 20, 2024 F - 42
Planning Commission Minutes
January 24, 2024
Page 3
need to make careful decisions. He noted that “strongly disagree” was a common
response to each alternative in the survey.
• David Squires is a local resident who owns an STR on Cherry Hill. He explained that
City staff advised his realtor in 2017 that the City was planning to amend regulations
to allow for more VRBOs. He explained that his STR was closed after receiving a
cease-and-desist letter from the City. He stated that he is angry and believes all STR
zoning regulations in the 2017 version of the PAMC are null and void. He urged the
Commission to stop the punitive fees.
• Brian Heberling expressed hope that the Commission does not simply regurgitate the
2017 PAMC regulations. He stated that staff misled residents by giving them
permission to operate STRs in prior years and then going back on their word.
• Costan Ivga grew up under communist rule and came to the United States of America
thirty-five years ago. He emphasized that taking money from someone to give to others
has never improved anyone’s lives. He related the idea that transferring wealth from
some to others will not help the situation to the STR issue in the City.
• Leslie Forsberg believes the City is on the wrong track with the proposed STR
regulations. The focus has been taken off much more important issues. She claimed
that the 2017 email from staff makes the current code null and void. STRs have nothing
to do with affordable housing. The solution is dealing with the large numbers of
dilapidated homes in the City. She also stated that STRs are a business and should pay
the same fees as any other business.
• Ron Richards explained that STRs affect the whole county. The procedure is flawed
because the proposal should be considered by the City Council before a
recommendation is made by the Commission.
• Laurel Cripe handed the Commissioners a summary of the STL feedback that the city
has received since June. She noted that 38% of feedback indicated a desire to put strict
limits on STRs.
• Caitlin Sullivan stated that the proposed alternatives are flawed. The 2017 regulations
were unenforceable, and the proposed set of replacement regulations is too complex.
The City should start with enforcement of the existing simpler code and explore other
options than what is being considered.
• Bruce Swensen urged the City to register all preexisting STRs and all newly
established STRs, establish a reasonable licensing program, and allow transfer of
existing STR licenses. He stated that the City should not require any inspections of
STRs because insurance companies will require inspections if they deem it appropriate
and necessary. He also encouraged the City not to require a site plan for STR uses.
• Karen Swensen operates an Airbnb and feels that STRs should be allowed. She
explained that STRs provide a unique experience in the neighborhood distinct from
hotels. She is pleased to pay lodging and occupancy taxes and noted that the City is
dependent on tourism now more than ever.
Chair Stanley called a break beginning at 7:10 PM. The break ended at 7:16 PM and the
hearing resumed.
February 20, 2024 F - 43
Planning Commission Minutes
January 24, 2024
Page 4
• Chelsea Winfield has been a resident of the City for 30 years and owns a company.
She states that she was told she could start an STR. She explained that the proposed
fees are outrageous, and the community has felt intimidated by the City Council.
• Matthew Moore is a City resident and stated that there is a mention of STRs having
an impact on renters but was disappointed by a lack of analysis in the proposal. He
stated that there appears to be a bias toward the property owner class. Renters have a
difficult time finding housing. Workers are not a commodity, and the Commission
should consider how the policies will impact non-owners and their access to permanent
housing in Port Angeles.
• Holly Decker is a City resident who purchased a home in Port Angeles but was
relocated to the east coast on a work assignment. She wants to know what success looks
like and how metrics are being used to evaluate success. She wants to know how the
City is thinking about the big picture in relation to the tourism econ omy rather than
reacting.
• Andy Rowlson owns a rental home in the City of Bellingham and explained that
Bellingham has a licensing program and inspection system that causes 100% of the
homes to be inspected every three years. Doing a $500 safety inspection each year on
a home is excessive. He explained that STRs are good for the housing stock by causing
dilapidated residences to be purchased, fixed up, and then used.
• Tim Wheeler lives near Sequim and stated that the County is affected by the STL
issue. The homelessness and affordable housing situations are affected by STRs. STRs
drive up home prices. Elderly people are living in their cars because they cannot find
housing. Olympic Medical Center employees are not able to find housing in the City
that is affordable to them. Teachers and other professionals are in the same position.
STRs must be regulated if they cause a negative effect on the availability of affordable
housing.
• Ellen Menshew lives in Clallam County and has seen a lot of transition in the City
over time. She is far more concerned about making housing available for those who
live in our community than facilitating tourism. She checked with the school district
and there are 144 unhoused students in the Port Angeles School District. The City
cannot allow students to be unhoused. If a fraction of STRs were put back on the
market, they could be affordable to people who want to move here.
• Dan Anderson operates an STR in the R7 zone. He is hopeful that there will be an
opportunity for him to achieve compliance. He noted that preventing houses valued
around $500,000 from being used as STRs will not help people who have housing
challenges. He stated that many people knowingly break the law because it is
unenforced. Hospitality and tourism are important to a community because they result
in wages. He expressed support for some derivation of Alternative #1.
• Steven Pelayo explained that the City indicated to people that they could operate STRs
and never enforced the 2017 code. He expressed agreement with Commissioner Ahuja
that data is important when considering STR regulations. He stated that tourism has
replaced the loss of mills and other industry in the City’s economy. He expressed
February 20, 2024 F - 44
Planning Commission Minutes
January 24, 2024
Page 5
agreement with Commissioner Young that lodging is crucial for economic growth.
Sequim is ahead of Port Angeles in many ways, including in the matter of STLs.
• Gail Cripe stated that staff assigned itself the role of drafting code and enforcing the
code through inspections. She noted that the survey was only about the five proposed
alternatives and did not offer the chance for freeform comments. The survey responses
constitute a nonrandom self-selecting sample of Port Angeles residents.
• Donnette Hope moved to Port Angeles almost 30 years ago, started working for the
school district, and has watched economic drivers in this town disappear. She explained
that limiting tourism in the City is not going to help anyone. The same people who
cannot afford housing now would not be able to afford housing once STR units become
available on the real estate market. She stated that the City does not lack housing, but
lacks affordable housing.
• Stanley Hope is a City resident who operates an STR that would need to be rented for
approximately $2500 a month for him to break even financially as a long -term rental
owner. Charging more would need to be a part of any long-term rental situation. If his
house were sold it would be priced at $500,000. He noted that the City’s infrastructure
is strained, which poses a challenge to developing more housing. He mentioned that
buying an apartment complex and turning it into an STR would be an investment
opportunity.
• Jake Purvis lives just outside of the City and repaired several blighted properties in
the R7 zone. He was told by staff that he can operate a by -appointment only rental
business. He believes STRs should be permitted in all zones. He proposes a low-cost
permit system. Many people operating STRs already possess a business license from
the Washington State Department of Revenue. He stated that it may be necessary to
reconsider the 2017 code and suggested a simplistic framework incorporating a
business license fee for STRs consistent with what is required for other businesses.
• Kelly Johnson is a local realtor and explained that short-term rentals are not the reason
that the city has no affordable housing. She states that record low interest rates were
the most significant factor in the market frenzy in 2019. She explained that people
purchasing STRs have turned blighted properties into beautiful homes to the delight of
their neighbors.
• David Mattern believes the Planning Commission should have the opportunity to help
in the drafting the STL regulations. There are some instances where senior citizens
depend on an STR income, so he proposes an amnesty program allowing those people
to stay in their homes and use them as STRs. He raised the example of Chelan County
as a jurisdiction with a program that allows money to stay in the community .
• Charisse Bennett stated that she operates an STR in a commercial zone. She suggested
ending the conditional use permit (CUP) requirement for STRs in the CO zone because
it is redundant to require a CUP in addition to the licensing.
• Carol Scholl identified herself as one of the only people present who does not run an
STR or bed and breakfast. She sees the impact of unregulated STRs on neighborhoods.
It is difficult to have community when people are constantly renting out homes. Many
small towns cannot keep employees because housing costs are so high. She raised the
February 20, 2024 F - 45
Planning Commission Minutes
January 24, 2024
Page 6
example of Sedona and noted that many cities are dealing with the STR problem. She
agrees that 2017 code is a mess because it was never enforced. She wants to hear from
more homeowners who do not operate STRs.
• Mike French thanked Planning Commission, City Council, and staff for their service.
Port Angeles is the most innovative small town in the state. He believes that the City
has not been hearing from tourism policy professionals because the professionals say
that the need for cities like Port Angeles is to enable service industry workers to afford
housing. Housing shortages are created in part by an excess of tourism. Sustainable
tourism is the goal, not more tourism. He noted that STR guests are less likely to eat at
local restaurants because they have a kitchen.
• Sarah explained that she owned a business for 43 years and advocated for STRs as a
way for self-employed people to supplement their income. She noted that STLs
incentivize property owners to keep buildings maintained. She disagrees with those
who say that STLs are not a viable part of the Port Angeles community.
• Carl Krauskoff is a full-time multi-family developer in Washington who owns
property in the City. He has spent money on local contractors in the City and has had
more than 34 families stay in the STR he operates. He advocated for 506(c)s, expressed
support for STRs, and stated that he would love to see the code more thoughtfully put
together.
• Jason Fisher lives in Cherry Hill. He described the neighborhood, stating that next
door to his mother’s house was a party house that created lower property values.
Another neighbor is an STR that has helped improve the neighborhood . He noted that
people have invested money in their neighborhood through STRs.
• Tom Butler lives just outside the City but has been here for 30 years. He tried to
operate as a STR in another town and the neighbors begged him to stop because of the
noise, so he stopped. He believes the government’s responsibility is to provide for the
residents of the community, so the City should let STR owners operate and focus on
the majority of property owners instead. He is an investor and explained that money is
not circulating in the community when investors own properties.
• Dan Green claimed that the talk about affordable housing is a joke. He stated that what
is not being addressed is the issue of those who operate STRs and live on the property.
He is a registered nurse and retired from Olympic Medical Center. He was diagnosed
with prostate cancer and his family has operated an STR since 2020. Since 2020, they
have been super hosts and seven months out of the year they are renting to doctors,
nurses, and other professionals.
• Jim Halberg is a business owner and City resident. He explained that the STL situation
does not need to be so difficult. The key issue is affordable housing and there has not
been a huge effect on affordable housing by STRs. Palm Springs had to shut things
down because they had a large volume of STRs. A simplified plan involving
registration and platform compliance is needed so the STR situation does not get out
of control. He noted that he operates an STR that happens to be legal.
• Greg Maust explained that housing is for living in, not making profit and money. He
noted that sustainable affordable housing is not even close to being realized. Travelling
February 20, 2024 F - 46
Planning Commission Minutes
January 24, 2024
Page 7
employees are bankrupting Olympic Medical Center because they cannot hire full-time
employees. He noted that the second homeowner class is well-represented. He
reiterated that residences are primarily intended to be lived in.
• Shawna Turner stated that a lack of cost-benefit analysis in staff’s presentation is a
flaw. She believes the whole STL proposal should be scrapped and made part of the
Comprehensive Plan. She noted that an STR is not defined clearly in the draft code.
She is confused as to why the City allows ADUs in an attempt to increase affordable
housing stock but then allows them to be used as STRs.
• Carolyn Wilcox stated that the discussion has been robust and has been more balanced
at this meeting. In December when attending a City Council meeting, she only heard
from those with a financial interest in this issue. She stated that the disruption began
with the founding of Airbnb in 2008 and that the technology companies are
unregulated. The City needs to determine who housing is intended to be for. In Irvine
California, the long-term rental market decreased in cost after their STR ordinance was
passed. She explained that using a program named Host Compliance could help the
City enforce the STL code.
• Jim Haguewood is a resident of the City and clarified that he is not operating an STR.
He recommends allowing residential rentals of 30 days or less in all zones in the City.
The STR situation presents an unprecedented disruption to the community. The
evidence shows that $8 million in economic value will be lost with the proposed
regulations. A new ordinance should clean up the compliance issue and allow time for
a more constructive discussion.
• Ashlyn Ameliani is a City resident who operates an owner-occupied STR but received
a cease-and-desist letter. She looked into renting to long-term tenants but received no
interest for a maximum rental period of 90 days. She is not planning to turn her
residence into a long-term rental and relied upon STR revenue for her retirement. She
finds it frustrating that the community is going to tell her how her house should operate.
• Lorrie Mittman is a City resident who operates an owner-occupied STR. She called
the City in 2018 and asked about STR regulations. She was told that there were no
regulations at that time but that there probably would be in the future. She appreciates
that there is a pathway to compliance. She claimed that the City receives $300,000 a
year from noncompliant STRs and accepted the money knowingly. She accused the
City of hypocrisy for taking money from noncompliant STRs. She stated that long term
rentals are being used to make money too, but she will not rent her residence on a long-
term basis.
• John Ralston is a City resident who does not own STRs. He attended the 2017
meetings and mentioned that staff would have problems at that time. He states that the
city has provided incomplete information and the GovOS data should be fully released.
The City should state that the number of dwelling units is an estimate and that tax
revenue generated by STRs is closer to $400,000. The City should clearly state what
GovOS is going to be charging. He also mentioned that the survey should have included
a narrative explaining the rationale for the proposed alternatives.
February 20, 2024 F - 47
Planning Commission Minutes
January 24, 2024
Page 8
• Stacy is a City resident who lives in a mixed density neighborhood. She stated that
affordable housing is not the issue. STRs bring drug use, noise, and other disruptions.
She explained that nurses cannot find housing in the City of Port Angeles.
• Marvin Witherow cannot believe that regulations are going to be placed on his home.
The people who would need to rent would not rent his house. He believes the owner of
a property should be able to do what they want with their own property.
• Shawn Washburn is a local real estate agent and lifelong resident of the City. He
explained that the issue at hand is much larger than STRs. Homes are being transformed
into offices and they can no longer be used as a residence. He asked where the City
would be if the energy put toward STL regulations had been put into working on the
blighted homes and utility issues in the City.
• Justin Williamson stated that STRs are not the reason people come out to the Olympic
Peninsula. The natural resources are the reason people come to the Peninsula.
• Stephanie is a new resident who works as an RN at Olympic Medical Center. She is
familiar with the trouble that local healthcare professionals face in finding housing.
She is a noncompliant STR operator in the City. She wants everyone else to be
economically sound. She noted that STRs are not automatically going to be transitioned
into long-term rentals if STRs are limited. STR owners should not have choice taken
away from them.
Chair Stanley closed the public hearing to comments at 8:55 PM.
He clarified that the function of the Planning Commission is help focus the City Council by
making a recommendation. Detailed discussion by the Commission followed the public
comment period. Staff answered questions from the Commissioners about the proposal.
Several motions were made, as follows:
• Commissioner Taylor suggested a motion to recommend that no fines be imposed
upon any STRs operating before fiscal year 2025. Commissioner Smith proposed
amending the motion to recommend no fines for STL operations based on the 2017
Port Angeles Municipal Code requirements. Commissioner Taylor expressed
agreement with this amendment and moved to recommend that the City Council adopt
a suspension of fines associated with violations of the STL regulations in the 2017 Port
Angeles Municipal Code. Further discussion and refinement of the motion’s language
ensued.
Commissioner Smith moved that the Planning Commission recommends that the
City Council pass an ordinance to amend the 2017 ordinance to allow STRs in all
zones of the City. Commissioner Taylor seconded the motion. The motion failed
(5-1) through a roll call vote, with Commissioner Smith voting yes.
• Commissioner Ahuja moved that the Planning Commission recommends that the
City Council:
February 20, 2024 F - 48
Planning Commission Minutes
January 24, 2024
Page 9
o Amend the existing ordinance in such a manner that supports enforcement
of the 2017 Port Angeles Municipal Code and provides a time -limited
exception option for existing nonconforming short-term rentals; and
o Pursue platform-based enforcement; and
o Pursue a comprehensive assessment of an ideal short term rental process
in the City of Port Angeles.
Commissioner Young seconded the motion. The motion passed (5-1) through a
roll call vote, with Commissioner Smith voting no.
• Commissioner Smith moved to recommend that the Planning Commission become
more proactive, explore government subsidized supportive housing to low- and
middle-income residents, identify financial institutions that can help the City work
better with builders in the community, and find vacant and abandoned properties that
can be developed to devise an incentive program for promoting their development.
Commissioner Taylor seconded the motion. After further discussion, Commissioner
Smith withdrew the motion before a vote occurred.
• Commissioner Taylor moved that the Planning Commission recommends that the
City Council cap the registration fee for STR owners at $25. Commissioner Smith
seconded the motion. The motion failed (4-2), with Commissioners Smith and
Taylor voting yes.
STAFF UPDATES
City staff did not provide updates to the Commission.
REPORTS FROM COMMISSION MEMBERS
• Chair Stanley raised the issue of transparency, stating that the Commission had no input
on the work plan for the Planning Commission going forward.
• Commissioner Ahuja stated that he would like to have agenda topics decided upon
through coordination with the Chair. Staff assured the Commission that staff will continue
to work jointly with Commission Chairs to develop meeting agendas through a
collaborative process.
• Commissioner Ahuja stated that there is a lack of strategic alignment between the City
Council and the Planning Commission. He recommends the establishment of an ad hoc
standing committee to focus on strategic alignment between City bodies.
• Commissioner Young noted that there was a joint City Council and Planning Commission
meeting in June, which was insufficient to accommodate necessary discussion. He
suggested holding a joint meeting at least twice a year. Chair Stanley expressed frustration
with staff’s presentation at the joint meeting that occurred in June because it took up most
of the meeting time.
• Commissioner Smith believes that the Commissioner emails should be publicly available
to facilitate open communication.
February 20, 2024 F - 49
Planning Commission Minutes
January 24, 2024
Page 10
ADJOURNMENT
Chair Stanley moved to adjourn the meeting. Commissioner Smith seconded the motion. The
motion passed unanimously (6-0) through a consent vote.
The meeting was adjourned at 10:58 PM.
Zach Trevino, Secretary Benjamin Stanley, Chair
MINUTES PREPARED BY: Zach Trevino, Secretary
February 20, 2024 F - 50
Date: February 20, 2024
To: City Council
From: Nathan A. West, City Manager
Subject: Peninsula Housing Authority Strategic Planning
Background / Analysis: On February 2nd, City Council and staff received an email from Peninsula
Housing Authority Executive Director Sarah Martinez. The email conveyed the Peninsula Housing
Authority plans to undergo a strategic planning process and will be seeking feedback from stakeholders
within the County during a meeting set for March 7th, 2024 from 2pm-3:30pm in the Clallam County
EOC Meeting room, 223 E. 4th St. Port Angeles, in the basement of the County Courthouse.
Staff recommends that Council discuss the appointment of up to three (3) members to attend. Manager
West is also scheduled to attend.
Funding Overview: N/A
Summary: On February 2nd, City Council and staff received an email from Peninsula Housing Authority
Executive Director Sarah Martinez. The email conveyed the Peninsula Housing Authority plans to
undergo a strategic planning process and will be seeking feedback from stakeholders within the County
during a meeting set for March 7th, 2024 from 2pm-3:30pm in the Clallam County EOC Meeting room,
223 E. 4th St. Port Angeles, in the basement of the County Courthouse.
Funding: N/A
Recommendation: Discuss the appointment of up to three (3) Council members to attend the
Peninsula Housing Authority Stakeholder meeting and report back to Council.
Date: February 20, 2024
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: East City Hall Parking Lot LID Retrofit Project #TR1215 – Construction Bid Award
Background / Analysis: In 2015, City Staff submitted a grant application to the Department of
Ecology to design a stormwater retrofit project for the East City Hall parking lot. The goal was to install
stormwater management techniques that would mitigate stormwater flows, provide treatment before
runoff was discharged to Peabody Creek, and serve as a showcase for LID techniques to the community.
The application was selected to move forward but, due to budget constraints, the design wasn’t funded
and accepted by City Council until 2019.
Herrera Environmental Consultants, Inc. was selected to develop the design. The 90% design package
was completed and accepted by Ecology in 2021. The City’s application for construction funding was
accepted by Ecology and a grant agreement was negotiated and executed in November 2022 (WQC-2023-
PoAnPW-00153). Herrera Environmental Consultants, Inc. was retained to complete the 100% design
package.
The project was initially advertised for construction bids by the City on June 3rd, 2023, however, both
bids received exceeded the available budget, Ecology was unable to award additional funds and the bids
were subsequently rejected by City Council. Measures were taken to secure additional funding and split
up the project to allow a partial award if necessary. The project was re-advertised via Builder’s Exchange
along with postings in the local Peninsula Daily News and Daily Journal of Commerce and with
notification to the North Peninsula Building Association. The City received three (3) qualifying bid
Summary: On January 18th, 2024, the City opened three (3) bids for the East City Hall Parking Lot LID
Retrofit Project (TR1215). This project seeks to retrofit the East City Hall parking lot with new
stormwater detention and treatment infrastructure while also serving to showcase low-impact
development (LID) techniques for local developers. The lowest responsible bidder was Bruch & Bruch
Construction, Inc. from Port Angeles, WA with a total project cost of $1,498,367.30.
Funding: This project is funded in part by an existing grant agreement with the Washington State
Department of Ecology (DOE) with a total combined funds available for construction in the amount of
$1,106,854.12. Through an amendment to the agreement, Ecology has offered the City an additional
$376,694.00 to complete this work, with no additional match required from the City.
Funding for Base Bid Schedule B (non-grant reimbursable parking lot lighting improvements) will occur
from project GG1113 – Facility Security Projects.
Recommendation:
1. Approve amendment 01 to grant agreement #WQC-2023-PoPanPW-00153 with the Department
of Ecology for the acceptance of an additional $376,694.00 and authorize the City Manager to
execute the Amendment and to make minor modifications as necessary; and
2.Award a contract to construct the East City Hall Parking Lot LID Project to Bruch & Bruch
Construction, Inc. of Port Angeles, WA for a total bid amount of $1,498,367.30 and authorize the
City Manager to sign the contract and make minor modifications to the contract as necessary.
February 20, 2024 J - 1
packages at the bid opening on January 18th, 2024. The lowest qualifying bidder was Bruch and Bruch
Construction, Inc. of Port Angeles, WA with a total bid of $1,498,367.30.
The total bid amounts, including taxes, are tabulated in the following table:
Contractor Base Bid – Parking Lot Additive 1-
Roof Cisterns
Additive 2- Peabody
St Rain Garden/
ADA Curb Ramps
Total Schedule A Schedule B
Jamestown Excavation $1,322,245.00 $18,000.00 $49,364.00 $134,041.60 $1,523,650.60
Bruch & Bruch Construction, Inc. $1,277,230.30 $14,820.00 $57,939.00 $148,378.00 $1,498,367.30
Northwest Cascade, Inc. $1,487,638.00 $15,750.00 $43,536.00 $163,734.00 $1,710,658.00
Engineer's Estimate $1,043,461.63 $10,880.00 $40,473.60 $72,634.88 $1,167,450.11
Funding Overview: The City applied for and was awarded a Water Quality Stormwater Facility grant
(WQC-2023-PoAnPW-00153) for construction of this project from the Department of Ecology in Nov.
2022. The grant requires a 15% match from the City for a total project agreement amount of
$1,182,854.12; of which, $1,106,854.12 is allocated for construction. The City’s 15% match has been set
aside in the 2024 Capital Budget.
Upon notification of the second bid opening results, Ecology offered additional funds for the full project
bid to the City to cover the construction funding shortfall with no additional match required in the amount
of $376,694.00.
Schedule B of the Base Bid pertains to preparation for lighting improvements for the parking lot and are
not grant reimbursable costs. Funding is available in project GG1113 – Facility Security Projects for the
costs of the lighting improvements.
February 20, 2024 J - 2
Agreement No. WQC-2023-PoAnPW-00153
WATER QUALITY COMBINED FINANCIAL ASSISTANCE AGREEMENT
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF PORT ANGELES
This is a binding Agreement entered into by and between the state of Washington, Department of Ecology, hereinafter
referred to as “ECOLOGY,” and City of Port Angeles, hereinafter referred to as the “RECIPIENT,” to carry out with the
provided funds activities described herein.
City Hall Parking Lot LID Retrofit
GENERAL INFORMATION
Project Title:
Total Cost:
Total Eligible Cost:
Ecology Share:
Recipient Share:
The Effective Date of this Agreement is:
The Expiration Date of this Agreement is no later than:
Project Type:
Project Short Description:
This project will improve water quality in Peabody Creek through installation of permeable pavement and bioretention
stormwater Best Management Practices (BMPs) at City Hall in the City of Port Angeles. This project will provide
treatment for total suspended solids (TSS), dissolved copper, and dissolved zinc and will reduce flows to Peabody
Creek by increasing stormwater detention. The project will also act as an educational resource for property developers
and the public in Port Angeles.
Project Long Description:
The City Hall Parking Lot LID project will improve water quality and reduce peak flows to Peabody Creek by treating
approximately 1-acre of the City Hall parking lot and adjacent roadway. Currently untreated stormwater runoff from the
project area flows to catch basins that drain to the City's municipal storm system and discharge directly to Peabody
Creek. Peabody Creek is a 303(d) category 5 impaired water body for turbidity, temperature, bioassessment, bacteria,
$1,182,854.12
$1,182,854.12
$1,005,426.00
$177,428.12
07/01/2022
01/31/2025
Stormwater Facility
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 3
Page 2 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
and pH. This construction project is a continuation of the design only grant WQSWPC-2016-PoAnPW-00001 and will
incorporate the Design Report and 90% Design Package accepted by Ecology earlier.
The RECIPIENT will construct bioretention, permeable pavement, and install a rainwater cistern that will slow and treat
stormwater runoff from commercial areas with high traffic volume and high concentrations of pollution-generating
impervious surfaces. Due to minimal infiltration capacity of the native soils, an underdrain will route stormwater from the
permeable pavement to the bioretention facilities for treatment. The project will improve water quality by reducing the
import of total suspended solids and other pollutants into Peabody Creek.
Additionally, being centrally located within Port Angeles, at City Hall, and within rural Clallam County, this project will
serve as a stormwater management showcase to the community and as a resource for property developers, contractors,
and design engineers seeking to meet minimum stormwater management requirements on future projects that discharge
to local waterbodies and challenged by site constraints.
Overall Goal:
This project will help protect and restore water quality in Washington state by reducing stormwater impacts from
existing infrastructure and development.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 4
Page 3 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
RECIPIENT INFORMATION
Organization Name:
Federal Tax ID:
UEI Number: NBZWTT3BYB68
Mailing Address:
Physical Address:
Contacts
Organization Email:
Organization Fax:
City of Port Angeles
91-6001266
321 East 5th Street
Port Angeles, WA 98362-0217
321 East 5th Street
Port Angeles, Washington 98362-0217
jboehme@cityofpa.us
(360) 417-4709
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 5
Page 4 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
Vincent McIntyre
Civil/Utility Engineer II
321 East 5th Street
Port Angeles, Washington 98362-0217
Email: vmcintyr@cityofpa.us
Phone: (360) 417-4701
Authorized
Signatory
Vincent McIntyre
Civil/Utility Engineer II
321 East 5th Street
Port Angeles, Washington 98362-0217
Email: vmcintyr@cityofpa.us
Phone: (360) 417-4701
Billing Contact
Project Manager
Authorized
Signatory
Nathan A. West
City Manager
321 E. Fifth Street
Port Angeles, Washington 98362
Email: nwest@cityofpa.us
Phone: (360) 417-4751
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 6
Page 5 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
Contacts
Project
Manager
Financial
Manager
Technical
Advisor
Charlie Hohlbein
PO Box 47775
Olympia, Washington 98504-7775
Email: CHOH461@ecy.wa.gov
Phone: (360) 485-2474
Michelle Myers
PO Box 47600
Olympia, Washington 98504-7600
Email: mmye461@ecy.wa.gov
Phone: (360) 628-4067
Doug Howie
Senior Stormwater Engineer
PO Box 47600
Olympia, Washington 98504-7600
Email: doho461@ecy.wa.gov
Phone: (360) 870-0983
ECOLOGY INFORMATION
Mailing Address:
Physical Address:
Department of Ecology
Water Quality
PO BOX 47600
Olympia, WA 98504-7600
Water Quality
300 Desmond Drive SE
Lacey, WA 98503
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 7
Page 6 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
AUTHORIZING SIGNATURES
RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all things necessary
for or incidental to the performance of work as set forth in this Agreement.
RECIPIENT acknowledges that they had the opportunity to review the entire Agreement, including all the terms and conditions
of this Agreement, Scope of Work, attachments, and incorporated or referenced documents, as well as all applicable laws,
statutes, rules, regulations, and guidelines mentioned in this Agreement. Furthermore, the RECIPIENT has read, understood,
and accepts all requirements contained within this Agreement.
This Agreement contains the entire understanding between the parties, and there are no other understandings or representations
other than as set forth, or incorporated by reference, herein.
No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing, signed by
authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement. ECOLOGY and
RECIPIENT may change their respective staff contacts without the concurrence of either party.
This Agreement shall be subject to the written approval of Ecology’s authorized representative and shall not be binding until so
approved.
The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective
organizations to this Agreement.
Washington State
Department of Ecology
Water Quality
Date Date
City of Port Angeles
Vincent McGowan, P.E.
City Manager
Nathan A. West
By:By:
Template Approved to Form by
Attorney General's Office
Program Manager
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
11/30/202211/30/2022
February 20, 2024 J - 8
Page 7 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
SCOPE OF WORK
Task Number: 1 Task Cost: $5,000.00
Task Title: Grant and Loan Administration
Task Description:
A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements.
Responsibilities include, but are not limited to: Maintenance of project records; submittal of requests for reimbursement and
corresponding backup documentation; progress reports; and the EAGL (Ecology Administration of Grants and Loans)
recipient closeout report (including photos, if applicable). In the event that the RECIPIENT elects to use a contractor to
complete project elements, the RECIPIENT shall retain responsibility for the oversight and management of this funding
agreement.
B. The RECIPIENT shall keep documentation that demonstrates the project is in compliance with applicable procurement,
contracting, and interlocal agreement requirements; permitting requirements, including application for, receipt of, and
compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required
performance items. This documentation shall be available upon request.
C. The RECIPIENT shall maintain effective communication with ECOLOGY and maintain up-to-date staff contact information
in the EAGL system. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this
agreement.
Task Goal Statement:
Properly managed and fully documented project that meets ECOLOGY’s grant or loan administrative requirements.
Task Expected Outcome:
* Timely and complete submittal of requests for reimbursement, quarterly progress reports, Recipient Closeout Report, and
two-page outcome summary report.
* Properly maintained project documentation.
Recipient Task Coordinator: Vince McIntyre
Deliverables
Grant and Loan Administration
Number Description Due Date
1.1 Progress Reports that include descriptions of work accomplished, project
challenges or changes in the project schedule. Submitted at least quarterly.
1.2 Recipient Closeout Report (EAGL Form)
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 9
Page 8 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
SCOPE OF WORK
Task Number: 2 Task Cost: $2,000.00
Task Title: Cultural and Environmental Review, and Permitting
Task Description:
The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY. The
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance.
A. The RECIPIENT will submit the documents listed below to initiate ECOLOGY’s cultural resources review. Property
acquisition and above and below ground activities proposed at any project site must be reviewed by ECOLOGY for potential
affects to cultural resources.
The RECIPIENT must receive written notice from ECOLOGY prior to proceeding with work. Examples of work may include
(but are not limited to) geotechnical work, acquisition, site prep work, and BMP installations. Work done prior to written
notice to proceed shall not be eligible for reimbursement.
To initiate cultural resources review:
1. The RECIPIENT will submit the Cultural Resources Review Form to ECOLOGY, using the ECOLOGY template. Any
supporting materials must conform to the Department of Archeology and Historic Preservation’s (DAHP) Washington State
Standards for Cultural Resource Reporting. The Cultural Resources Review Form template may be found on the ECOLOGY
website.
2. The RECIPIENT will submit an Inadvertent Discovery Plan (IDP) to ECOLOGY, using the ECOLOGY template. The
RECIPIENT will ensure that all contractors and subcontractors have a copy of the completed IDP prior to and while working
on-site. The IDP template may be found on the ECOLOGY website.
B. The RECIPIENT will submit the State Environmental Policy Act (SEPA) checklist for ECOLOGY project manager review
and notify the ECOLOGY project manager when the official comment period begins. The RECIPIENT will also upload the
final SEPA determination.
C. The RECIPIENT is responsible for application of, receipt of, and compliance with all required local, state, tribal, and
federal permits, licenses, easements, or property rights necessary for the project.
Task Goal Statement:
The RECIPIENT will complete all cultural and environmental reviews and permitting tasks in a timely manner.
Task Expected Outcome:
The project will meet the requirements set forth by the cultural resource protection requirements, State Environmental Policy
Act, and all other applicable federal, state, and local laws, and regulations.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 10
Page 9 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
Deliverables
Cultural and Environmental Review, and Permitting
Number Description Due Date
2.1 ECOLOGY Cultural Resources Review Form. Email the form and any
supplemental cultural resources documentation directly to the ECOLOGY
Project Manager. DO NOT upload the cultural resources form or
documentation to EAGL.
2.2 Inadvertent Discovery Plan (IDP). Email the form directly to the ECOLOGY
Project Manager for review. Upload to EAGL once review is complete.
2.3 SEPA Checklist. Upload the checklist, or other documentation for projects
considered exempt from SEPA review, to EAGL and notify ECOLOGY when
official comment period begins.
2.4 Final SEPA Determination. Upload to EAGL and notify ECOLOGY when
upload is complete.
2.5 List of permits acquired. Upload to EAGL and notify ECOLOGY when
upload is complete.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 11
Page 10 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
SCOPE OF WORK
Task Number: 3 Task Cost: $53,000.00
Task Title: Design Plans and Specifications
Task Description:
The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY. The
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance.
The RECIPIENT will develop a stormwater project design. The design submittals must conform to the Deliverables for
Stormwater Projects with Ecology Funding Document. Projects must be designed in accordance with the Stormwater
Management Manual for Eastern Washington, Stormwater Management Manual for Western Washington, or equivalent
manual. Refer to the ECOLOGY website for specific guidance. Project must be reviewed and accepted in writing by
ECOLOGY to be eligible for reimbursement.
The RECIPIENT will upload the design submittals listed below to EAGL for ECOLOGY review. Reduce design figures to
11x17 inches in size and ensure they are legible.
A. The RECIPIENT will upload the accepted design report along with the associated responses to ECOLOGY comments
and the ECOLOGY acceptance letter.
B. The RECIPIENT will upload the accepted 90% design package, along with the associated response to ECOLOGY
comments and the ECOLOGY acceptance letter.
C. The RECIPIENT will calculate and submit a preliminary equivalent new/re-development area for the completed design
using the methods outlined in the Design Deliverables Document.
D. The RECIPIENT will submit a preliminary GIS compatible project area as a shapefile, geodatabase file, or
ECOLOGY-approved equivalent. The project area should include polygon features for stormwater facilities and contributing
areas.
E. The RECIPIENT will submit a Final Bid Package to ECOLOGY for review and acceptance prior to advertising the
project. The Final Bid Package includes: project plans, specifications, engineer’s opinion of cost including a schedule of eligible
costs, and project construction schedule. Allow 15 calendar days for ECOLOGY review.
The RECIPIENT agrees to respond to ECOLOGY comments. The RECIPIENT must receive an Ecology Final Bid Package
Acceptance Letter prior to advertising the project.
Task Goal Statement:
The RECIPIENT will complete all design tasks.
Task Expected Outcome:
The project will meet the requirements set forth by ECOLOGY water quality facility design standards and all other applicable
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 12
Page 11 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
federal, state, and local laws, and regulations.
Deliverables
Design Plans and Specifications
Number Description Due Date
3.1 Contract documents (if contracting out for design). Upload to EAGL and
notify ECOLOGY when upload is complete.
3.2 90 Percent Design Package. Upload to EAGL and notify ECOLOGY when
complete.
3.3 Responses to ECOLOGY 90 Percent Design Package comments. Upload to
EAGL and notify ECOLOGY when upload is complete.
3.4 ECOLOGY 90 Percent Design Acceptance Letter. Upload to EAGL and
notify ECOLOGY when upload is complete.
3.5 Preliminary equivalent new/redevelopment area determination. Upload to
EAGL and notify ECOLOGY when upload is complete.
3.6 Preliminary project area shapefile, geodatabase file, or ECOLOGY-approved
equivalent. Upload to EAGL and notify ECOLOGY when upload is complete.
Upload ECOLOGY acceptance documentation.
3.7 Final Bid Package. Upload to EAGL and notify ECOLOGY when upload is
complete.
3.8 Responses to ECOLOGY Final Bid Package comments. Upload to EAGL
and notify ECOLOGY when upload is complete.
3.9 Ecology Final Bid Package Acceptance Letter. Upload to EAGL and notify
ECOLOGY when upload is complete.
3.10 Bid documents (e.g. bid announcement, bid tabulations, and bid award).
Upload to EAGL and notify ECOLOGY when uploaded.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 13
Page 12 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
SCOPE OF WORK
Task Number: 4 Task Cost: $10,000.00
Task Title: Construction Management
Task Description:
The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY. The
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance.
A. The RECIPIENT will provide construction oversight and management of the project.
B. The RECIPIENT will submit a detailed Construction Quality Assurance Plan (CQAP) to ECOLOGY for review and
acceptance before the start of construction. This plan must describe how the RECIPIENT will perform adequate and
competent construction oversight. Guidance for CQAP development is located in the Design Deliverables Document available
on the ECOLOGY website. Allow 15 calendar days for ECOLOGY review.
C. The RECIPIENT will conduct a pre-construction conference meeting and invite ECOLOGY to attend.
D. The RECIPIENT will submit a project schedule prior to the start of construction and whenever major changes occur.
E. Prior to execution, the RECIPIENT will submit to ECOLOGY any eligible change orders that deviate from
ECOLOGY-accepted plans and specifications. ECOLOGY must review and accept all change orders that affect grant eligible
activities prior to implementation. Allow 10 calendar days for ECOLOGY review.
Task Goal Statement:
The RECIPIENT will oversee and manage construction, communicate with ECOLOGY in a timely fashion, and provide
ECOLOGY with all requested project documentation.
Task Expected Outcome:
The project will be constructed on schedule and in accordance with accepted plans.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 14
Page 13 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
Deliverables
Construction Management
Number Description Due Date
4.1 Construction Quality Assurance Plan. Upload to EAGL and notify
ECOLOGY when upload is complete. Upload ECOLOGY acceptance
documentation.
4.2 Pre-Construction Conference Meeting Minutes. Upload to EAGL and notify
ECOLOGY when upload is complete.
4.3 Project Schedule. Submit prior to construction and when changes occur.
Upload to EAGL and notify ECOLOGY when upload is complete.
4.4 Change Order(s). Upload to EAGL and notify ECOLOGY when upload is
complete. Upload ECOLOGY acceptance documentation.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 15
Page 14 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
SCOPE OF WORK
Task Number: 5 Task Cost: $1,106,854.12
Task Title: Construction
Task Description:
The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY. The
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance.
A. The RECIPIENT will complete construction of the project in accordance with ECOLOGY-accepted plans and
specifications. The construction project will include installation of Bioretention, permeable pavement facilities, as well as a
cistern to mitigate runoff from approximately 1-acre of pollution-generating impervious surfaces.
B. Stormwater Construction Completion Form signed by a professional engineer indicating that the project was completed in
accordance with the plans and specifications, and major change orders approved by ECOLOGY’s Project Engineer and
shown on the Record Drawings. The Stormwater Construction Completion Form can be found on the ECOLOGY website.
Task Goal Statement:
Construction of the project in accordance with ECOLOGY-accepted plans and specifications.
Task Expected Outcome:
Constructed project will provide water quality benefits including reductions in total suspended solids (TSS), dissolved copper,
and dissolved zinc.
Deliverables
Construction
Number Description Due Date
5.1 Signed and dated construction contract. Upload to EAGL and notify
ECOLOGY when upload is complete.
5.2 Stormwater Construction Completion Form. Upload to EAGL and notify
ECOLOGY when upload is complete.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 16
Page 15 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
SCOPE OF WORK
Task Number: 6 Task Cost: $6,000.00
Task Title: Project Close Out
Task Description:
The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY. The
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance.
A. The RECIPIENT will operate and maintain the constructed facility for the design life of the facility. The RECIPIENT will
develop and submit an Operations and Maintenance (O&M) plan for all facilities constructed with ECOLOGY funding to
ECOLOGY for review. The O&M plan must address long-term activities to assure ongoing pollutant removal and flow-control
capability of the project in accordance with the design manual. O&M plan development guidance is located in the Design
Deliverables Document available on the ECOLOGY website. Allow 15 calendar days for ECOLOGY review.
B. The RECIPIENT will calculate and submit a final equivalent new/re-development area for the completed retrofit project(s)
using the methods outlined in the Design Deliverables Document.
C. The RECIPIENT will submit the final GIS compatible project area in shapefile, geodatabase file, or ECOLOGY-approved
equivalent. The project area should include polygon features for stormwater facilities and contributing areas.
D. The RECIPIENT will submit the Recipient Closeout Report (RCOR) in EAGL in accordance with Task 1.
E. The RECIPIENT will submit the Outcomes Summary Report using the ECOLOGY template in accordance to Task 1.
Upload the Outcomes Summary Report in EAGL.
Task Goal Statement:
The RECIPIENT will complete all close out submittals in a timely manner.
Task Expected Outcome:
* Timely and complete submittal of O&M plan, equivalent area calculation, GIS, Recipient Closeout Report, and Two-page
Outcome Summary Report.
* Proper maintenance of the constructed facility to maintain water quality benefits.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 17
Page 16 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
Deliverables
Project Close Out
Number Description Due Date
6.1 Facility Operation and Maintenance Plan. Upload to EAGL and notify
ECOLOGY when upload is complete. Upload ECOLOGY acceptance
documentation.
6.2 Final, as constructed, equivalent new/redevelopment area determination.
Upload to EAGL and notify ECOLOGY when upload is complete.
6.3 Final, as constructed, project area shapefile, geodatabase file, or
ECOLOGY-approved equivalent. Upload to EAGL and notify ECOLOGY
when upload is complete. Upload ECOLOGY acceptance documentation.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 18
Page 17 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
BUDGET
Funding Distribution EG230086
NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment
remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple
funding distribution numbers to identify each budget.
Title:
State
SFAP - SFY23
100%
Model Toxics Control Capital Account(MTCCA) Stormwater
Type:
Funding Source %:
Description:
FDFund:
Approved Indirect Costs Rate:
Recipient Match %:
InKind Interlocal Allowed:
InKind Other Allowed:
Is this Funding Distribution used to match a federal grant? No
Approved State Indirect Rate: 0%
15%
No
No
Funding Title:
Funding Source:
Funding Expiration Date:
Funding Type:
Funding Effective Date:
SFAP
07/01/2022 01/31/2025
Grant
SFAP Task Total
Grant and Loan Administration 5,000.00$
Cultural and Environmental Review, and Permitting 2,000.00$
Design Plans and Specifications 53,000.00$
Construction Management 10,000.00$
Construction 1,106,854.12$
Project Close Out 6,000.00$
1,182,854.12$Total:
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 19
Page 18 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
Funding Distribution Summary
Recipient / Ecology Share
Recipient Share Ecology Share TotalRecipient Match %Funding Distribution Name
$$$%1,005,426.00 1,182,854.12177,428.1215.00SFAP
Total $$177,428.12 1,005,426.00 $1,182,854.12
AGREEMENT SPECIFIC TERMS AND CONDITIONS
N/A
SPECIAL TERMS AND CONDITIONS
SECTION 1: DEFINITIONS
Unless otherwise provided, the following terms will have the respective meanings for all purposes of this agreement:
“Administration Charge” means a charge established in accordance with Chapter 90.50A RCW and Chapter 173-98 WAC,
to be used to pay Ecology’s cost to administer the State Revolving Fund by placing a percentage of the interest earned in an
Administrative Charge Account.
“Administrative Requirements” means the effective edition of ECOLOGY's Administrative Requirements for Recipients of
Ecology Grants and Loans at the signing of this agreement.
“Annual Debt Service” for any calendar year means for any applicable bonds or loans including the loan, all interest plus all
principal due on such bonds or loans in such year.
“Average Annual Debt Service” means, at the time of calculation, the sum of the Annual Debt Service for the remaining years
of the loan to the last scheduled maturity of the loan divided by the number of those years.
“Acquisition” means the purchase or receipt of a donation of fee or less than fee interests in real property. These interests
include, but are not limited to, conservation easements, access/trail easements, covenants, water rights, leases, and mineral
rights.
“Centennial Clean Water Program” means the state program funded from various state sources.
“Contract Documents” means the contract between the RECIPIENT and the construction contractor for construction of the
project.
“Cost Effective Analysis” means a comparison of the relative cost-efficiencies of two or more potential ways of solving a water
quality problem as described in Chapter 173-98-730 WAC.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 20
Page 19 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
“Defease” or “Defeasance” means the setting aside in escrow or other special fund or account of sufficient investments and
money dedicated to pay all principal of and interest on all or a portion of an obligation as it comes due.
“Effective Date” means the earliest date on which eligible costs may be incurred.
“Effective Interest Rate” means the total interest rate established by Ecology that includes the Administrative Charge.
“Estimated Loan Amount” means the initial amount of funds loaned to the RECIPIENT.
“Estimated Loan Repayment Schedule” means the schedule of loan repayments over the term of the loan based on the
Estimated Loan Amount.
“Equivalency” means projects designated by ECOLOGY to meet additional federal requirements.
“Expiration Date” means the latest date on which eligible costs may be incurred.
“Final Accrued Interest” means the interest accrued beginning with the first disbursement of funds to the RECIPIENT through
such time as the loan is officially closed out and a final loan repayment schedule is issued.
“Final Loan Amount” means all principal of and interest on the loan from the Project Start Date through the Project
Completion Date.
“Final Loan Repayment Schedule” means the schedule of loan repayments over the term of the loan based on the Final Loan
Amount.
“Forgivable Principal” means the portion of a loan that is not required to be paid back by the borrower.
“General Obligation Debt” means an obligation of the RECIPIENT secured by annual ad valorem taxes levied by the
RECIPIENT and by the full faith, credit, and resources of the RECIPIENT.
“General Obligation Payable from Special Assessments Debt” means an obligation of the RECIPIENT secured by a valid
general obligation of the Recipient payable from special assessments to be imposed within the constitutional and statutory tax
limitations provided by law without a vote of the electors of the RECIPIENT on all of the taxable property within the
boundaries of the RECIPIENT.
“Gross Revenue” means all of the earnings and revenues received by the RECIPIENT from the maintenance and operation of
the Utility and all earnings from the investment of money on deposit in the Loan Fund, except (i) Utility Local Improvement
Districts (ULID) Assessments, (ii) government grants, (iii) RECIPIENT taxes, (iv) principal proceeds of bonds and other
obligations, or (v) earnings or proceeds (A) from any investments in a trust, Defeasance, or escrow fund created to Defease or
refund Utility obligations or (B) in an obligation redemption fund or account other than the Loan Fund until commingled with
other earnings and revenues of the Utility or (C) held in a special account for the purpose of paying a rebate to the United
States Government under the Internal Revenue Code.
“Guidelines” means the ECOLOGY's Funding Guidelines that that correlate to the State Fiscal Year in which the project is
funded.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 21
Page 20 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
“Initiation of Operation Date” means the actual date the Water Pollution Control Facility financed with proceeds of the loan
begins to operate for its intended purpose.
“Loan” means the Washington State Water Pollution Control Revolving Fund Loan or Centennial Clean Water Fund
(Centennial) Loan made pursuant to this loan agreement.
“Loan Amount” means either an Estimated Loan Amount or a Final Loan Amount, as applicable.
“Loan Fund” means the special fund created by the RECIPIENT for the repayment of the principal of and interest on the loan.
“Loan Security” means the mechanism by which the RECIPIENT pledges to repay the loan.
“Loan Term” means the repayment period of the loan.
“Maintenance and Operation Expense” means all reasonable expenses incurred by the RECIPIENT in causing the Utility to be
operated and maintained in good repair, working order, and condition including payments to other parties, but will not include
any depreciation or RECIPIENT levied taxes or payments to the RECIPIENT in lieu of taxes.
“Net Revenue” means the Gross Revenue less the Maintenance and Operation Expense.
“Original Engineer’s Estimate” means the engineer’s estimate of construction costs included with bid documents.
“Principal and Interest Account” means, for a loan that constitutes Revenue-Secured Debt, the account created in the loan fund
to be first used to repay the principal of and interest on the loan.
“Project” means the project described in this agreement.
“Project Completion Date” means the date specified in the agreement on which the Scope of Work will be fully completed.
This term is only used in loan agreements.
“Project Schedule” means that schedule for the project specified in the agreement.
“Revenue-Secured Debt” means an obligation of the RECIPIENT secured by a pledge of the revenue of a utility and one not a
general obligation of the RECIPIENT.
“Reserve Account” means, for a loan that constitutes a Revenue Secured Debt and if specifically identified as a term and
condition of the funding agreement, the account of that name created in the loan fund to secure the payment of the principal of
and interest on the loan.
“Risk-Based Determination” means an approach to sub-recipient monitoring and oversight based on risk factors associated to
a RECIPIENT or project.
“Scope of Work” means the tasks and activities constituting the project.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 22
Page 21 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
“Section 319” means the section of the Clean Water Act that provides funding to address nonpoint sources of water pollution.
“Senior Lien Obligations” means all revenue bonds and other obligations of the RECIPIENT outstanding on the date of
execution of this loan agreement (or subsequently issued on a parity therewith, including refunding obligations) or issued after
the date of execution of this loan agreement having a claim or lien on the Gross Revenue of the Utility prior and superior to the
claim or lien of the loan, subject only to Maintenance and Operation Expense.
“State Water Pollution Control Revolving Fund (Revolving Fund)” means the water pollution control revolving fund established
by Chapter 90.50A.020 RCW.
“Termination Date” means the effective date of ECOLOGY’s termination of the agreement.
“Termination Payment Date” means the date on which the RECIPIENT is required to repay to ECOLOGY any outstanding
balance of the loan and all accrued interest.
“Total Eligible Project Cost” means the sum of all costs associated with a water quality project that have been determined to
be eligible for ECOLOGY grant or loan funding, including any required recipient match.
“Total Project Cost” means the sum of all costs associated with a water quality project, including costs that are not eligible for
ECOLOGY grant or loan funding.
“ULID” means any utility local improvement district of the RECIPIENT created for the acquisition or construction of additions
to and extensions and betterments of the Utility.
“ULID Assessments” means all assessments levied and collected in any ULID. Such assessments are pledged to be paid into
the Loan Fund (less any prepaid assessments permitted by law to be paid into a construction fund or account). ULID
Assessments will include principal installments and any interest or penalties which may be due.
“Utility” means the sewer system, stormwater system, or the combined water and sewer system of the RECIPIENT, the Net
Revenue of which is pledged to pay and secure the loan.
SECTION 2: THE FOLLOWING CONDITIONS APPLY TO ALL RECIPIENTS OF WATER QUALITY COMBINED
FINANCIAL ASSISTANCE FUNDING.
The Water Quality Financial Assistance Funding Guidelines are included in this agreement by reference and are available on
ECOLOGY’s Water Quality Program website.
A. Architectural and Engineering Services: The RECIPIENT certifies by signing this agreement that the requirements of
Chapter 39.80 RCW, “Contracts for Architectural and Engineering Services,” have been, or shall be, met in procuring
qualified architectural/engineering services. The RECIPIENT shall identify and separate eligible and ineligible costs in the final
architectural/engineering services contract and submit a copy of the contract to ECOLOGY.
B. Acquisition: The following provisions shall be in force only if the project described in this agreement is an acquisition project:
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 23
Page 22 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
a. Evidence of Land Value and Title. The RECIPIENT shall submit documentation of the cost of the property rights and the
type of ownership interest that has been acquired.
b. Legal Description of Real Property Rights Acquired. The legal description of the real property rights purchased with
funding assistance provided through this agreement (and protected by a recorded conveyance of rights to the State of
Washington) shall be incorporated into the agreement before final payment.
c. Conveyance of Rights to the State of Washington. Upon purchase of real property rights (both fee simple and lesser
interests), the RECIPIENT shall execute the document necessary to convey certain rights and responsibilities to ECOLOGY,
on behalf of the State of Washington. The documents required will depend on the project type, the real property rights being
acquired, and whether or not those rights are being acquired in perpetuity (see options below). The RECIPIENT shall use
language provided by ECOLOGY, to record the executed document in the County where the real property lies, and to
provide a copy of the recorded document to ECOLOGY.
Documentation Options:
1. Deed of Right. The Deed of Right conveys to the people of the state of Washington the right to preserve, protect, and/or
use the property for public purposes consistent with the fund source. RECIPIENTs shall use this document when acquiring real
property rights that include the underlying land. This document may also be applicable for those easements where the
RECIPIENT has acquired a perpetual easement for public purposes. The RECIPIENT must obtain ECOLOGY approval on
the draft language prior to executing the deed of right.
2. Assignment of Rights. The Assignment of Rights document transfers certain rights such as access and enforcement to
ECOLOGY. The RECIPIENT shall use this document when an easement or lease is being acquired for water quality and
habitat conservation. The Assignment of Rights requires the signature of the underlying landowner and must be incorporated by
reference in the easement document.
3. Easements and Leases. The RECIPIENT may incorporate required language from the Deed of Right or Assignment of
Rights directly into the easement or lease document, thereby eliminating the requirement for a separate document. Language
will depend on the situation; therefore, the RECIPIENT must obtain ECOLOGY approval on the draft language prior to
executing the easement or lease.
d. Real Property Acquisition and Relocation Assistance.
1. Federal Acquisition Policies. See Section 4 of this agreement for requirements specific to Section 319 and SRF funded
projects.
2. State Acquisition Policies. When state funds are part of this agreement, the RECIPIENT agrees to comply with the terms
and conditions of the Uniform Relocation Assistance and Real Property Acquisition Policy of the State of Washington, Chapter
8.26 RCW, and Chapter 468-100 WAC.
3. Housing and Relocation. In the event that housing and relocation costs, as required by federal law set out in subsection
(1) above and/or state law set out in subsection (2) above, are involved in the execution of this project, the RECIPIENT
agrees to provide any housing and relocation assistance required.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 24
Page 23 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
e. Hazardous Substances.
1. Certification. The RECIPIENT shall inspect, investigate, and conduct an environmental audit of the proposed acquisition
site for the presence of hazardous substances, as defined in RCW 70.105D.020(10), and certify:
i. No hazardous substances were found on the site, or
ii. Any hazardous substances found have been treated and/or disposed of in compliance with applicable state and federal
laws, and the site is deemed “clean.”
2. Responsibility. Nothing in this provision alters the RECIPIENT's duties and liabilities regarding hazardous substances as
set forth in RCW 70.105D.
3. Hold Harmless. The RECIPIENT will defend, protect and hold harmless ECOLOGY and any and all of its employees
and/or agents, from and against any and all liability, cost (including but not limited to all costs of defense and attorneys' fees)
and any and all loss of any nature from any and all claims or suits resulting from the presence of, or the release or threatened
release of, hazardous substances on the property the RECIPIENT is acquiring.
f. Restriction On Conversion Of Real Property And/Or Facilities To Other Uses
The RECIPIENT shall not at any time convert any real property (including any interest therein) or facility acquired,
developed, maintained, renovated, and/or restored pursuant to this agreement to uses other than those purposes for which
funds were approved without prior approval of ECOLOGY. For acquisition projects that are term limited, such as one
involving a lease or a term-limited restoration, renovation or development project or easement, this restriction on conversion
shall apply only for the length of the term, unless otherwise provided in written documents or required by applicable state or
federal law. In such case, the restriction applies to such projects for the length of the term specified by the lease, easement,
deed, or landowner agreement.
C. Best Management Practices (BMP) Implementation: If the RECIPIENT installs BMPs that are not approved by
ECOLOGY prior to installation, the RECIPIENT assumes the risk that part or all of the reimbursement for that activity may be
delayed or ineligible. For more details regarding BMP Implementation, please reference the Water Quality Financial
Assistance Funding Guidelines available on ECOLOGY’s Water Quality Program funding website.
D. Electronic Fund Transfers: Payment will be issued through Washington State’s Office of Financial Management’s Statewide
Payee Desk. To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form
and an IRS W-9 form at website, https://ofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about
the vendor registration process or electronic fund transfers, you can contact Statewide Payee Help Desk at (360) 407-8180
or email PayeeRegistration@ofm.wa.gov.
E. Equipment Purchase: Equipment purchases over $5,000 and not included in the scope of work or the Ecology approved
construction plans and specifications, must be pre-approved by ECOLOGY’s project manager before purchase. All
equipment purchases over $5,000 and not included in a contract for work being completed on the funded project, must also
be reported on the Equipment Purchase Report in EAGL.
F. Funding Recognition: The RECIPIENT must inform the public about ECOLOGY or any EPA (see Section 3.B for Section
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 25
Page 24 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
319 funded or Section 5.E for SRF funded projects) funding participation in this project through the use of project signs,
acknowledgement in published materials, reports, the news media, websites, or other public announcements. Projects
addressing site-specific locations must utilize appropriately sized and weather-resistant signs. Sign logos are available from
ECOLOGY’s Financial Manager upon request.
G. Growth Management Planning: The RECIPIENT certifies by signing this agreement that it is in compliance with the
requirements of Chapter 36.70A RCW, “Growth Management Planning by Selected Counties and Cities.” If the status of
compliance changes, either through RECIPIENT or legislative action, the RECIPIENT shall notify ECOLOGY in writing of
this change within 30 days.
H. Interlocal: The RECIPIENT certifies by signing this agreement that all negotiated interlocal agreements necessary for the
project are, or shall be, consistent with the terms of this agreement and Chapter 39.34 RCW, “Interlocal Cooperation Act.”
The RECIPIENT shall submit a copy of each interlocal agreement necessary for the project to ECOLOGY upon request.
I. Lobbying and Litigation: Costs incurred for the purposes of lobbying or litigation are not eligible for funding under this
agreement.
J. Post Project Assessment Survey: The RECIPIENT agrees to participate in a brief survey regarding the key project results or
water quality project outcomes and the status of long-term environmental results or goals from the project approximately three
years after project completion. A representative from ECOLOGY’s Water Quality Program may contact the RECIPIENT to
request this data. ECOLOGY may also conduct site interviews and inspections, and may otherwise evaluate the project, as
part of this assessment.
K. Project Status Evaluation: ECOLOGY may evaluate the status at any time. ECOLOGY’s Project Manager and Financial
Manager will meet with the RECIPIENT to review spending trends, completion of outcome measures, and overall project
administration and performance. If the RECIPIENT fails to make satisfactory progress toward achieving project outcomes,
ECOLOGY may change the scope of work, reduce grant funds, or increase oversight measures.
L. Technical Assistance: Technical assistance for agriculture activities provided under the terms of this agreement shall be
consistent with the current U.S. Natural Resource Conservation Service (“NRCS”) Field Office Technical Guide for
Washington State and specific requirements outlined in the Water Quality Funding Guidelines. Technical assistance, proposed
practices, or project designs that do not meet these standards may be eligible if approved in writing by ECOLOGY.
SECTION 3: THE FOLLOWING CONDITIONS APPLY TO SECTION 319 AND CENTENNIAL CLEAN WATER
FUNDED PROJECTS BEING USED TO MATCH SECTION 319 FUNDS.
The RECIPIENT must submit the following documents to ECOLOGY before this agreement is signed by ECOLOGY:
1. Federal Funding Accountability and Transparency Act (FFATA) Form, available on the Water Quality Program website.
(This form is used for Section 319 funds only)
2. “Section 319 Initial Data Reporting” form in EAGL.
A. Data Reporting: The RECIPIENT must complete the “Section 319 Initial Data Reporting” form in EAGL before this
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 26
Page 25 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
agreement can be signed by Ecology. This form is used to gather general information about the project for EPA.
B. Funding Recognition and Outreach: In addition to Section 2.F. of these Special Terms and Conditions, the RECIPIENT
shall provide signage that informs the public that the project is funded by EPA. The signage shall contain the EPA logo and
follow usage requirements available at http://www2.epa.gov/stylebook/using-epa-seal-and-logo. To obtain the appropriate
EPA logo or seal graphic file, the RECIPIENT may send a request to their Ecology Financial Manager.
To increase public awareness of projects serving communities where English is not the predominant language, RECIPIENTS
are encouraged to provide their outreach strategies communication in non-English languages. Translation costs for this purpose
are allowable, provided the costs are reasonable. (Applies to both the Section 319 funded projects and the Centennial match
projects)
The RECIPIENT shall use the following paragraph in all reports, documents, and signage developed under this agreement:
(Applies to Section 319 funded projects only)
“This project has been funded wholly or in part by the United States Environmental Protection Agency under an assistance
agreement to the Washington State Department of Ecology. The contents of this document do not necessarily reflect the views
and policies of the Environmental Protection Agency, nor does the mention of trade names or commercial products constitute
endorsement or recommendation for use.”
C. Load Reduction Reporting: The RECIPIENT shall complete the “Section 319 Annual Load Reduction Reporting” form in
EAGL by January 15 of each year and at project close-out. ECOLOGY may hold reimbursements until the RECIPIENT has
completed the form. This form is used to gather information on best management practices (BMPs) installed and associated
pollutant load reductions that were funded as a part of this project.
D. Time Extension: The RECIPIENT may request a one-time extension for up to 12 months. However, the time extension
cannot exceed the time limitation established in EPA’s assistance agreement. In the event a time extension is requested and
approved by ECOLOGY, the RECIPIENT must complete all eligible work performed under this agreement by the expiration
date. (For Section 319 funded projects only)
SECTION 4: THE FOLLOWING CONDITIONS APPLY TO SECTION 319 AND STATE REVOLVING FUND (SRF)
LOAN FUNDED PROJECTS ONLY.
A. Accounting Standards: The RECIPIENT shall maintain accurate records and accounts for the project (PROJECT Records)
in accordance with Generally Accepted Accounting Principles (GAAP) as issued by the Governmental Accounting Standards
Board (GASB), including standards related to the reporting of infrastructure assets or in accordance with the standards in
Chapter 43.09.200 RCW “Local Government Accounting – Uniform System of Accounting.”
B. Acquisitions: Section 319 and SRF Equivalency project RECIPIENTs shall comply with the terms and conditions of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 84 Stat. 1894 (1970)--Public Law
91-646, as amended by the Surface Transportation and Uniform Relocation Assistance Act, PL 100-17-1987, and applicable
regulations and procedures of the federal agency implementing that Act.
C. Audit Requirements: In accordance with 2 CFR 200.501(a), the RECIPIENT agrees to obtain a single audit from an
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 27
Page 26 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
independent auditor, if their organization expends $750,000 or more in total Federal funds in their fiscal year. The
RECIPIENT must submit the form SF-SAC and a Single Audit Report Package within 9 months of the end of the fiscal year
or 30 days after receiving the report from an independent auditor. The SF-SAC and a Single Audit Report Package MUST be
submitted using the Federal Audit Clearinghouse’s Internet Data Entry System available at: https://facweb.census.gov/.
D. Archaeological Resources and Historic Properties (Section 106): The RECIPIENT shall comply with the additional
requirements under section 106 of the National Historic Preservation Act (NHPA, 36 CFR 800).
E. Unique Entity Identifier (UEI) and Central Contractor Registration (CCR) Requirements: RECIPIENTs shall have a UEI
number. Unless exempted from this requirement under 2 CFR 25.110, the RECIPIENT must ensure that their organization’s
information in the System for Award Management (SAM), https://www.sam.gov, is kept current through project closeout. This
requires that the RECIPIENT reviews and updates the information at least annually after the initial registration, and more
frequently if information changes.?
F. Disadvantaged Business Enterprise (DBE): General Compliance, 40 CFR, Part 33. The RECIPIENT agrees to comply
with the requirements of the Environmental Protection Agency’s Program for Utilization of Small, Minority, and Women’s
Business Enterprises (MBE/WBE) 40CFR, Part 33 in procurement under this agreement.
Six Good Faith Efforts, 40 CFR, Part 33, Subpart C. The RECIPIENT agrees to make the following good faith efforts
whenever procuring construction, equipment, services, and supplies under this agreement. Records documenting compliance
with the following six good faith efforts shall be retained:
1) Ensure Disadvantaged Business Enterprises are made aware of contracting opportunities to the fullest extent practicable
through outreach and recruitment activities. For Indian Tribal, State and Local and Government RECIPIENTs, this shall
include placing Disadvantaged Business Enterprises on solicitation lists and soliciting them whenever they are potential sources.
2) Make information on forthcoming opportunities available to Disadvantaged Business Enterprises and arrange time frames
for contracts and establish delivery schedules, where the requirements permit, in a way that encourages and facilitates
participation by Disadvantaged Business Enterprises in the competitive process. This includes, whenever possible, posting
solicitations for bids or proposals for a minimum of thirty (30) calendar days before the bid or proposal closing date.
3) Consider, in the contracting process, whether firms competing for large contracts could subcontract with Disadvantaged
Business Enterprises. For Indian Tribal, State, and Local Government RECIPIENTs, this shall include dividing total
requirements when economically feasible into smaller tasks or quantities to permit maximum participation by Disadvantaged
Business Enterprises in the competitive process.
4) Encourage contracting with a consortium of Disadvantaged Business Enterprises when a contract is too large for one of
these firms to handle individually.
5) Use services and assistance of the Small Business Administration and the Minority Business Development Agency of the
Department of Commerce.
6) If the prime contractor awards subcontracts, require the prime contractor to take the five good faith efforts steps in
paragraphs 1 through 5 above.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 28
Page 27 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
The RECIPIENT agrees to submit ECOLOGY’s Contractor Participation Report Form D with each payment request.
Contract Administration Provisions, 40 CFR, Section 33.302. The RECIPIENT agrees to comply with the contract
administration provisions of 40 CFR, Section 33.302.
Non-discrimination Provision. The RECIPIENT shall not discriminate on the basis of race, color, national origin or sex in the
performance of this agreement. The RECIPIENT shall carry out applicable requirements of 40 CFR Part 33 in the award and
administration of contracts awarded under EPA financial assistance agreements. Failure by the RECIPIENT to carry out these
requirements is a material breach of this agreement which may result in the termination of this contract or other legally available
remedies.
This does not preclude the RECIPIENT from enacting broader nondiscrimination protections.
The RECIPIENT shall comply with all federal and state nondiscrimination laws, including but not limited to, Title VI and VII of
the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972,
the Age Discrimination Act of 1975, and Chapter 49.60 RCW, Washington’s Law Against Discrimination, and 42 U.S.C.
12101 et seq, the Americans with Disabilities Act (ADA).
In the event of the RECIPIENT’s noncompliance or refusal to comply with any applicable nondiscrimination law, regulation, or
policy, this agreement may be rescinded, canceled, or terminated in whole or in part and the RECIPIENT may be declared
ineligible for further funding from ECOLOGY. The RECIPIENT shall, however, be given a reasonable time in which to cure
this noncompliance.
The RECIPIENT shall include the following terms and conditions in contracts with all contractors, subcontractors, engineers,
vendors, and any other entity for work or services pertaining to this agreement.
“The Contractor will not discriminate on the basis of race, color, national origin or sex in the performance of this Contract.
The Contractor will carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts
awarded under Environmental Protection Agency financial agreements. Failure by the Contractor to carry out these
requirements is a material breach of this Contract which may result in termination of this Contract or other legally available
remedies.”
Bidder List, 40 CFR, Section 33.501(b) and (c). The RECIPIENT agrees to create and maintain a bidders list. The bidders
list shall include the following information for all firms that bid or quote on prime contracts, or bid or quote subcontracts,
including both MBE/WBEs and non-MBE/WBEs.
1. Entity's name with point of contact
2. Entity's mailing address, telephone number, and e-mail address
3. The procurement on which the entity bid or quoted, and when
4. Entity's status as an MBE/WBE or non-MBE/WBE
G. Electronic and information Technology (EIT) Accessibility: RECIPIENTs shall ensure that loan funds provided under this
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 29
Page 28 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
agreement for costs in the development or purchase of EIT systems or products provide individuals with disabilities reasonable
accommodations and an equal and effective opportunity to benefit from or participate in a program, including those offered
through electronic and information technology as per Section 504 of the Rehabilitation Act, codified in 40 CFR Part 7.
Systems or products funded under this agreement must be designed to meet the diverse needs of users without barriers or
diminished function or quality. Systems shall include usability features or functions that accommodate the needs of persons with
disabilities, including those who use assistive technology.
H. Hotel-Motel Fire Safety Act: The RECIPIENT shall ensure that all space for conferences, meetings, conventions or training
seminars funded in whole or in part with federal funds complies with the protection and control guidelines of the Hotel and
Motel Fire Safety Act (15 USC 2225a, PL 101-391, as amended). Recipients may search the Hotel-Motel National Master
List at http://www.usfa.dhs.gov/applications/hotel/ to see if a property is in compliance, or to find other information about the
Act. Pursuant to 15 USC 2225a.
I. Trafficking In Persons: The RECIPIENT and RECIPIENT employees that are private entities shall not engage in forms of
trafficking in persons during the period of time this agreement is effective. This includes, but is not limited to, the procurement
of a commercial sex act or forced labor. The RECIPIENT shall notify ECOLOGY immediately of any information received
from any source alleging a violation under this provision.
SECTION 5: THE FOLLOWING CONDITIONS APPLY TO STATE REVOLVING FUND (SRF) LOAN FUNDED
PROJECTS ONLY.
The RECIPIENT must submit the following documents/forms to ECOLOGY before this agreement is signed by ECOLOGY:
1. Financial Capability Assessment Documentation
2. Opinion of RECIPIENT’s Legal Council
3. Authorizing Ordinance or Resolution
4. Federal Funding Accountability and Transparency Act (FFATA) Form (Required for SRF Equivalency projects only)
5. CWSRF Federal Reporting Information form available in EAGL
6. Fiscal Sustainability Plan (Asset Management) Certification Form in EAGL (Only required if the project includes
construction of a wastewater or stormwater facility construction)
7. Cost and Effectiveness Analysis Certification Form in EAGL (Required for all projects receiving SRF Loan funding)
8. State Environmental Review Process (SERP) Documentation (Required for facility projects only)
A. Alteration and Eligibility of Project: During the term of this agreement, the RECIPIENT (1) shall not materially alter the
design or structural character of the project without the prior written approval of ECOLOGY and (2) shall take no action
which would adversely affect the eligibility of the project as defined by applicable funding program rules and state statutes, or
which would cause a violation of any covenant, condition, or provision herein.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 30
Page 29 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
B. American Iron and Steel (Buy American): This loan provision applies to projects for the construction, alteration,
maintenance, or repair of a “treatment works” as defined in the Federal Water Pollution Control Act (33 USC 1381 et seq.)
The RECIPIENT shall ensure that all iron and steel products used in the project are produced in the United States. Iron and
Steel products means the following products made primarily of iron or steel: lined or unlined pipes and fittings, manhole covers
and other municipal castings, hydrants, tanks, flanges, pipe clamps and restraints, valves, structural steel, reinforced precast
concrete, and construction materials. The RECIPIENT may request waiver from this requirement from the Administrator of
the Environmental Protection Agency. The RECIPIENT must coordinate all waiver requests through ECOLOGY. This
provision does not apply if the engineering plans and specifications for the project were approved by ECOLOGY prior to
January 17, 2014. ECOLOGY reserves the right to request documentation of RECIPIENT’S compliance with this provision.
C. Authority of RECIPIENT: This agreement is authorized by the Constitution and laws of the state of Washington, including
the RECIPIENT’s authority, and by the RECIPIENT pursuant to the authorizing ordinance or resolution. The RECIPIENT
shall submit a copy of the authorizing ordinance or resolution to the ECOLOGY Financial Manager before this agreement shall
be signed by ECOLOGY.
D. Equivalency Projects: (For designated equivalency projects only)
1. The RECIPIENT must procure architectural and engineering services in accordance with the federal requirements in
Chapter 11 of Title 40, U.S.C. (see
www.gpo.gov/fdsys/pkg/USCODE-2011-title40/pdf/USCODE-2011-title40-subtitleI-chap11.pdf).
E. Fiscal Sustainability Plan Certification: The RECIPIENT shall submit a completed Fiscal Sustainability Plan Certification
before this agreement is signed by ECOLOGY. The Fiscal Sustainability Plan Certification is available from the ECOLOGY
Financial Manager or on the Water Quality Program website.
F. Funding Recognition and Outreach: In addition to Section 2.F of these Terms and Conditions, the RECIPIENT agrees to
comply with the EPA SRF Signage Guidance in order to enhance public awareness of EPA assistance agreements nationwide.
The signage guidance can be found at:
https://ecology.wa.gov/About-us/How-we-operate/Grants-loans/Find-a-grant-or-loan/Water-Quality-grants-and-loans/Facility
-project-resources.
G. Insurance: The RECIPIENT shall at all times carry fire and extended insurance coverage, public liability, and property
damage, and such other forms of insurance with responsible insurers and policies payable to the RECIPIENT on such of the
buildings, equipment, works, plants, facilities, and properties of the Utility as are ordinarily carried by municipal or
privately-owned utilities engaged in the operation of like systems, and against such claims for damages as are ordinarily carried
by municipal or privately-owned utilities engaged in the operation of like systems, or it shall self-insure or participate in an
insurance pool or pools with reserves adequate, in the reasonable judgment of the RECIPIENT, to protect it against loss.
H. Litigation Authority: No litigation is now pending, or to the RECIPIENT’s knowledge, threatened, seeking to restrain, or
enjoin:
(i) the execution of this agreement; or
(ii) the fixing or collection of the revenues, rates, and charges or the formation of the ULID and the levy and collection of
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 31
Page 30 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
ULID Assessments therein pledged to pay the principal of and interest on the loan (for revenue secured lien obligations); or
(iii) the levy and collection of the taxes pledged to pay the principal of and interest on the loan (for general obligation-secured
loans and general obligation payable from special-assessment-secured loans); or
(iv) in any manner questioning the proceedings and authority under which the agreement, the loan, or the project are
authorized. Neither the corporate existence, or boundaries of the RECIPIENT nor the title of its present officers to their
respective offices is being contested. No authority or proceeding for the execution of this agreement has been repealed,
revoked, or rescinded.
I. Loan Interest Rate and Terms: This loan agreement shall remain in effect until the date of final repayment of the loan, unless
terminated earlier according to the provisions herein.
When the Project Completion Date has occurred, ECOLOGY and the RECIPIENT shall execute an amendment to this loan
agreement which details the final loan amount (Final Loan Amount), and ECOLOGY shall prepare a final loan repayment
schedule. The Final Loan Amount shall be the combined total of actual disbursements made on the loan and all accrued
interest to the computation date.
The Estimated Loan Amount and the Final Loan Amount (in either case, as applicable, a “Loan Amount”) shall bear interest
based on the interest rate identified in this agreement as the “Effective Interest Rate,” per annum, calculated on the basis of a
365 day year. Interest on the Estimated Loan Amount shall accrue from and be compounded monthly based on the date that
each payment is mailed to the RECIPIENT. The Final Loan Amount shall be repaid in equal installments, semiannually, over
the term of this loan “Loan Term” as outlined in this agreement.
J. Loan Repayment:
Sources of Loan Repayment
1. Nature of RECIPIENT's Obligation. The obligation of the RECIPIENT to repay the loan from the sources identified
below and to perform and observe all other agreements and obligations on its part, contained herein, shall be absolute and
unconditional, and shall not be subject to diminution by setoff, counterclaim, or abatement of any kind. To secure the
repayment of the loan from ECOLOGY, the RECIPIENT agrees to comply with all of the covenants, agreements, and
attachments contained herein.
2. For General Obligation. This loan is a General Obligation Debt of the RECIPIENT.
3. For General Obligation Payable from Special Assessments. This loan is a General Obligation Debt of the RECIPIENT
payable from special assessments to be imposed within the constitutional and statutory tax limitations provided by law without
a vote of the electors of the RECIPIENT on all of the taxable property within the boundaries of the RECIPIENT.
4. For Revenue-Secured: Lien Position. This loan is a Revenue-Secured Debt of the RECIPIENT’s Utility. This loan shall
constitute a lien and charge upon the Net Revenue junior and subordinate to the lien and charge upon such Net Revenue of any
Senior Lien Obligations.
In addition, if this loan is also secured by Utility Local Improvement Districts (ULID) Assessments, this loan shall constitute
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 32
Page 31 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
a lien upon ULID Assessments in the ULID prior and superior to any other charges whatsoever.
5. Other Sources of Repayment. The RECIPIENT may repay any portion of the loan from any funds legally available to it.
6. Defeasance of the Loan. So long as ECOLOGY shall hold this loan, the RECIPIENT shall not be entitled to, and shall
not affect, an economic Defeasance of the loan. The RECIPIENT shall not advance refund the loan.
If the RECIPIENT defeases or advance refunds the loan, it shall be required to use the proceeds thereof immediately upon
their receipt, together with other available RECIPIENT funds, to repay both of the following:
(i) The Loan Amount with interest
(ii) Any other obligations of the RECIPIENT to ECOLOGY under this agreement, unless in its sole discretion ECOLOGY
finds that repayment from those additional sources would not be in the public interest.
Failure to repay the Loan Amount plus interest within the time specified in ECOLOGY’s notice to make such repayment
shall incur Late Charges and shall be treated as a Loan Default.
7. Refinancing or Early Repayment of the Project. So long as ECOLOGY shall hold this loan, the RECIPIENT shall give
ECOLOGY thirty days written notice if the RECIPIENT intends to refinance or make early repayment of the loan.
Method and Conditions on Repayments
1. Semiannual Payments. Notwithstanding any other provision of this agreement, the first semiannual payment of principal
and interest on this loan shall be due and payable no later than one year after the project completion date or initiation of
operation date, whichever comes first.
Thereafter, equal payments shall be due every six months.
If the due date for any semiannual payment falls on a Saturday, Sunday, or designated holiday for Washington State
agencies, the payment shall be due on the next business day for Washington State agencies.
Payments shall be mailed to:
Department of Ecology
Cashiering Unit
P.O. Box 47611
Olympia WA 98504-7611
In lieu of mailing payments, electronic fund transfers can be arranged by working with ECOLOGY’s Financial Manager.
No change to the amount of the semiannual principal and interest payments shall be made without a mutually signed
amendment to this agreement. The RECIPIENT shall continue to make semiannual payments based on this agreement until the
amendment is effective, at which time the RECIPIENT’s payments shall be made pursuant to the amended agreement.
2. Late Charges. If any amount of the Final Loan Amount or any other amount owed to ECOLOGY pursuant to this
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 33
Page 32 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
agreement remains unpaid after it becomes due and payable, ECOLOGY may assess a late charge. The late charge shall be
one percent per month on the past due amount starting on the date the debt becomes past due and until it is paid in full.
3. Repayment Limitations. Repayment of the loan is subject to the following additional limitations, among others: those on
defeasance, refinancing and advance refunding, termination, and default and recovery of payments.
4. Prepayment of Loan. So long as ECOLOGY shall hold this loan, the RECIPIENT may prepay the entire unpaid
principal balance of and accrued interest on the loan or any portion of the remaining unpaid principal balance of the Loan
Amount. Any prepayments on the loan shall be applied first to any accrued interest due and then to the outstanding principal
balance of the Loan Amount. If the RECIPIENT elects to prepay the entire remaining unpaid balance and accrued interest, the
RECIPIENT shall first contact ECOLOGY’s Revenue/Receivable Manager of the Fiscal Office.
K. Loan Security
Due Regard: For loans secured with a Revenue Obligation: The RECIPIENT shall exercise due regard for Maintenance and
Operation Expense and the debt service requirements of the Senior Lien Obligations and any other outstanding obligations
pledging the Gross Revenue of the Utility, and it has not obligated itself to set aside and pay into the loan Fund a greater
amount of the Gross Revenue of the Utility than, in its judgment, shall be available over and above such Maintenance and
Operation Expense and those debt service requirements.
Where collecting adequate gross utility revenue requires connecting additional users, the RECIPIENT shall require the sewer
system connections necessary to meet debt obligations and expected operation and maintenance expenses.
Levy and Collection of Taxes (if used to secure the repayment of the loan): For so long as the loan is outstanding, the
RECIPIENT irrevocably pledges to include in its budget and levy taxes annually within the constitutional and statutory tax
limitations provided by law without a vote of its electors on all of the taxable property within the boundaries of the
RECIPIENT in an amount sufficient, together with other money legally available and to be used therefore, to pay when due the
principal of and interest on the loan, and the full faith, credit and resources of the RECIPIENT are pledged irrevocably for the
annual levy and collection of those taxes and the prompt payment of that principal and interest.
Not an Excess Indebtedness: For loans secured with a general obligation pledge or a general obligation pledge on special
assessments: The RECIPIENT agrees that this agreement and the loan to be made do not create an indebtedness of the
RECIPIENT in excess of any constitutional or statutory limitations.
Pledge of Net Revenue and ULID Assessments in the ULID (if used to secure the repayment of this loan): For so long as the
loan is outstanding, the RECIPIENT irrevocably pledges the Net Revenue of the Utility, including applicable ULID
Assessments in the ULID, to pay when due the principal of and interest on the loan.
Utility Local Improvement District (ULID) Assessment Collection (if used to secure the repayment of the loan): All ULID
Assessments in the ULID shall be paid into the Loan Fund and used to pay the principal of and interest on the loan.
L. Maintenance and Operation of a Funded Utility: The RECIPIENT shall, at all times, maintain and keep the funded Utility in
good repair, working order, and condition.
M. Opinion of RECIPIENT’s Legal Counsel: The RECIPIENT must submit an “Opinion of Legal Counsel to the
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 34
Page 33 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
RECIPIENT” to ECOLOGY before this agreement will be signed. ECOLOGY will provide the form.
N. Prevailing Wage (Davis-Bacon Act): The RECIPIENT agrees, by signing this agreement, to comply with the Davis-Bacon
Act prevailing wage requirements. This applies to the construction, alteration, and repair of treatment works carried out, in
whole or in part, with assistance made available by the State Revolving Fund as authorized by Section 513, title VI of the
Federal Water Pollution Control Act (33 U.S.C. 1372). Laborers and mechanics employed by contractors and
subcontractors shall be paid wages not less often than once a week and at rates not less than those prevailing on projects of a
character similar in the locality as determined by the Secretary of Labor.
The RECIPIENT shall obtain the wage determination for the area in which the project is located prior to issuing requests for
bids, proposals, quotes or other methods for soliciting contracts (solicitation). These wage determinations shall be
incorporated into solicitations and any subsequent contracts. The RECIPIENT shall ensure that the required EPA contract
language regarding Davis-Bacon Wages is in all contracts and sub contracts in excess of $2,000. The RECIPIENT shall
maintain records sufficient to document compliance with the Davis-Bacon Act, and make such records available for review
upon request.
The RECIPIENT also agrees, by signing this agreement, to comply with State Prevailing Wages on Public Works, Chapter
39.12 RCW, as applicable. Compliance may include the determination whether the project involves “public work” and
inclusion of the applicable prevailing wage rates in the bid specifications and contracts. The RECIPIENT agrees to maintain
records sufficient to evidence compliance with Chapter 39.12 RCW, and make such records available for review upon
request.
O. Progress Reports: RECIPIENTS funded with State Revolving Fund Loan or Forgivable Principal shall include the
following verification statement in the “General Comments” text box of each progress report.
“We verify that we are in compliance with all the requirements as outlined in our funding agreement(s) with the Department of
Ecology. This includes but is not limited to:
- The Davis-Bacon Act, 29 CFR (If applicable)
- Washington State Prevailing Wage Rate, Chapter 39.12 RCW (Pertaining to all recipients)
- The Disadvantaged Business Enterprise (DBE), 40 CFR, Part 33”
P. Representations and Warranties: The RECIPIENT represents and warrants to ECOLOGY as follows:
Application: Material Information. All information and materials submitted by the RECIPIENT to ECOLOGY in connection
with its loan application were, when made, and are, as of the date the RECIPIENT signs this agreement, true and correct.
There is no material adverse information relating to the RECIPIENT, the project, the loan, or this agreement known to the
RECIPIENT, which has not been disclosed in writing to ECOLOGY.
Existence; Authority. It is a duly formed and legally existing municipal corporation or political subdivision of the state of
Washington or a federally recognized Indian Tribe. It has full corporate power and authority to execute, deliver, and perform
all of its obligations under this agreement and to undertake the project identified herein.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 35
Page 34 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
Certification. Each payment request shall constitute a certification by the RECIPIENT to the effect that all representations
and warranties made in this loan agreement remain true as of the date of the request and that no adverse developments,
affecting the financial condition of the RECIPIENT or its ability to complete the project or to repay the principal of or interest
on the loan, have occurred since the date of this loan agreement. Any changes in the RECIPIENT’s financial condition shall be
disclosed in writing to ECOLOGY by the RECIPIENT in its request for payment.
Q. Sale or Disposition of Funded Utility: The RECIPIENT shall not sell, transfer, or otherwise dispose of any of the works,
plant, properties, facilities, or other part of the funded Utility or any real or personal property comprising a part of the funded
Utility unless:
1. The facilities or property transferred are not material to the operation of the funded Utility, or have become unserviceable,
inadequate, obsolete, or unfit to be used in the operation of the funded Utility or are no longer necessary, material, or useful to
the operation of the funded Utility; or
2. The aggregate depreciated cost value of the facilities or property being transferred in any fiscal year comprises no more
than three percent of the total assets of the funded Utility; or
3. The RECIPIENT receives from the transferee an amount equal to an amount which will be in the same proportion to the
net amount of Senior Lien Obligations and this LOAN then outstanding (defined as the total amount outstanding less the
amount of cash and investments in the bond and loan funds securing such debt) as the Gross Revenue of the funded Utility from
the portion of the funded Utility sold or disposed of for the preceding year bears to the total Gross Revenue for that period.
4. Expressed written agreement by the ECOLOGY.
The proceeds of any transfer under this paragraph must be used (1) to redeem promptly, or irrevocably set aside for the
redemption of, Senior Lien Obligations and to redeem promptly the loan, and (2) to provide for part of the cost of additions to
and betterments and extensions of the Utility.
R. Sewer-Use Ordinance or Resolution for Funded Wastewater Facility Projects: If not already in existence, the RECIPIENT
shall adopt and shall enforce a sewer-use ordinance or resolution. Such ordinance or resolution shall be submitted to
ECOLOGY upon request.
The sewer use ordinance must include provisions to:
1) Prohibit the introduction of toxic or hazardous wastes into the RECIPIENT’s sewer system.
2) Prohibit inflow of stormwater into separated sewer systems.
3) Require that new sewers and connections be properly designed and constructed.
S. Termination and Default:
Termination and Default Events
1. For Insufficient ECOLOGY or RECIPIENT Funds. ECOLOGY may terminate this loan agreement for insufficient
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 36
Page 35 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
ECOLOGY or RECIPIENT funds.
2. For Failure to Commence Work. ECOLOGY may terminate this loan agreement for failure of the RECIPIENT to
commence project work.
3. Past Due Payments. The RECIPIENT shall be in default of its obligations under this loan agreement when any loan
repayment becomes 60 days past due.
4. Other Cause. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance in full by the
RECIPIENT of all of its obligations under this loan agreement. The RECIPIENT shall be in default of its obligations under this
loan agreement if, in the opinion of ECOLOGY, the RECIPIENT has unjustifiably failed to perform any obligation required of
it by this loan agreement.
Procedures for Termination. If this loan agreement is terminated prior to project completion, ECOLOGY shall provide to the
RECIPIENT a written notice of termination at least five working days prior to the effective date of termination (the
“Termination Date”). The written notice of termination by the ECOLOGY shall specify the Termination Date and, when
applicable, the date by which the RECIPIENT must repay any outstanding balance of the loan and all accrued interest (the
“Termination Payment Date”).
Termination and Default Remedies
No Further Payments. On and after the Termination Date, or in the event of a default event, ECOLOGY may, at its sole
discretion, withdraw the loan and make no further payments under this agreement.
Repayment Demand. In response to an ECOLOGY initiated termination event, or in response to a loan default event,
ECOLOGY may at its sole discretion demand that the RECIPIENT repay the outstanding balance of the Loan Amount and all
accrued interest.
Interest after Repayment Demand. From the time that ECOLOGY demands repayment of funds, amounts owed by the
RECIPIENT to ECOLOGY shall accrue additional interest at the rate of one percent per month, or fraction thereof.
Accelerate Repayments. In the event of a default, ECOLOGY may, in its sole discretion, declare the principal of and interest
on the loan immediately due and payable, subject to the prior lien and charge of any outstanding Senior Lien Obligation upon
the Net Revenue. That is, the loan is not subject to acceleration so long as any Senior Lien Obligations are outstanding.
Repayments not made immediately upon such acceleration will incur Late Charges.
Late Charges. All amounts due to ECOLOGY and not paid by the RECIPIENT by the Termination Payment Date or after
acceleration following a default event, as applicable, shall incur late charges.
Intercept State Funds. In the event of a default event and in accordance with Chapter 90.50A.060 RCW, “Defaults,” any
state funds otherwise due to the RECIPIENT may, at ECOLOGY’s sole discretion, be withheld and applied to the repayment
of the loan.
Property to ECOLOGY. In the event of a default event and at the option of ECOLOGY, any personal property (equipment)
acquired under this agreement may, in ECOLOGY’s sole discretion, become ECOLOGY’s property. In that circumstance,
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 37
Page 36 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
ECOLOGY shall reduce the RECIPIENT’s liability to repay money by an amount reflecting the fair value of such property.
Documents and Materials. If this agreement is terminated, all finished or unfinished documents, data studies, surveys,
drawings, maps, models, photographs, and reports or other materials prepared by the RECIPIENT shall, at the option of
ECOLOGY, become ECOLOGY property. The RECIPIENT shall be entitled to receive just and equitable compensation for
any satisfactory work completed on such documents and other materials.
Collection and Enforcement Actions. In the event of a default event, the state of Washington reserves the right to take any
actions it deems necessary to collect the amounts due, or to become due, or to enforce the performance and observance of
any obligation by the RECIPIENT, under this agreement.
Fees and Expenses. In any action to enforce the provisions of this agreement, reasonable fees and expenses of attorneys and
other reasonable expenses (including, without limitation, the reasonably allocated costs of legal staff) shall be awarded to the
prevailing party as that term is defined in Chapter 4.84.330 RCW.
Damages. Notwithstanding ECOLOGY’s exercise of any or all of the termination or default remedies provided in this
agreement, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and/or
the state of Washington because of any breach of this agreement by the RECIPIENT. ECOLOGY may withhold payments for
the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined.
T. User-Charge System for Funded Utilities: The RECIPIENT certifies that it has the legal authority to establish and implement
a user-charge system and shall adopt a system of user-charges to assure that each user of the funded utility shall pay its
proportionate share of the cost of operation and maintenance, including replacement during the design life of the project. The
user-charge system will include provisions for a connection charge.
In addition, the RECIPIENT shall regularly evaluate the user-charge system, at least annually, to ensure the system provides
adequate revenues necessary to operate and maintain the funded utility, to establish reserves to pay for replacement, and to
repay the loan.
GENERAL FEDERAL CONDITIONS
If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is
used to match a federal grant award, the following terms and conditions apply to you.
A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY
EXCLUSION:
1. The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for
debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving
contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements
contained in the certification, they must provide an explanation as to why they cannot.
2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the
RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by
reason of changed circumstances.
3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person,
primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 38
Page 37 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact
ECOLOGY for assistance in obtaining a copy of those regulations.
4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a
person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction.
5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement, that it will include this clause titled
“CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY
EXCLUSION” without modification in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
6. Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered
transaction complies with certification of suspension and debarment requirements.
7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal
Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including
suspension and debarment.
8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file, that it, and all lower tier recipients or
contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for
reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in
<http://www.sam.gov> and print a copy of completed searches to document proof of compliance.
B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING
REQUIREMENTS:
CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the
signed agreement to ECOLOGY.
Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five
top executives using the FFATA Data Collection Form.
· Receives more than $30,000 in federal funds under this award.
· Receives more than 80 percent of its annual gross revenues from federal funds.
· Receives more than $25,000,000 in annual federal funds.
Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form. Ecology is
required to report the FFATA information for federally funded agreements, including the required Unique Entity Identifier in
www.sam.gov <http://www.sam.gov/> within 30 days of agreement signature. The FFATA information will be available to
the public at www.usaspending.gov <http://www.usaspending.gov/>.
For more details on FFATA requirements, see www.fsrs.gov <http://www.fsrs.gov/>.
C. FEDERAL FUNDING PROHIBITION ON CERTAIN TELECOMMUNICATIONS OR VIDEO SURVEILLANCE
SERVICES OR EQUIPMENT:
As required by 2 CFR 200.216, federal grant or loan recipients and subrecipients are prohibited from obligating or expending
loan or grant funds to:
1. Procure or obtain;
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 39
Page 38 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
2. Extend or renew a contract to procure or obtain; or
3. Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that use
covered telecommunications equipment, video surveillance services or services as a substantial or essential component
of any system, or as critical technology as part of any system. As described in Public Law 115-232
<https://www.govinfo.gov/content/pkg/PLAW-115publ232/pdf/PLAW-115publ232.pdf>, section 889, covered
telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation (or any subsidiary or affiliate of such entities).
Recipients, subrecipients, and borrowers also may not use federal funds to purchase certain prohibited equipment, systems, or
services, including equipment, systems, or services produced or provided by entities identified in section 889, are recorded in
the System for Award Management (SAM) <https://sam.gov/SAM/> exclusion list.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 40
Page 39 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology
GENERAL TERMS AND CONDITIONS
For DEPARTMENT OF ECOLOGY GRANTS and LOANS
06/24/2021 Version
1. ADMINISTRATIVE REQUIREMENTS
a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans – EAGL Edition."
(https://fortress.wa.gov/ecy/publications/SummaryPages/1701004.html)
b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all
funds and resources made available under this Agreement.
c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement, including ensuring all
subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right to request
proof of compliance by subgrantees and contractors.
d) RECIPIENT’s activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and
character of all work and services.
2. AMENDMENTS AND MODIFICATIONS
This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent
modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized
representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative
information without the concurrence of either party.
3. ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY
The RECIPIENT must comply with the Washington State Office of the Chief Information Officer, OCIO Policy no. 188,
Accessibility (https://ocio.wa.gov/policy/accessibility) as it relates to “covered technology.” This requirement applies to all
products supplied under the Agreement, providing equal access to information technology by individuals with disabilities,
including and not limited to web sites/pages, web-based applications, software systems, video and audio content, and electronic
documents intended for publishing on Ecology’s public web site.
4. ARCHAEOLOGICAL AND CULTURAL RESOURCES
RECIPIENT shall take all reasonable action to avoid, minimize, or mitigate adverse effects to archaeological and historic
archaeological sites, historic buildings/structures, traditional cultural places, sacred sites, or other cultural resources, hereby
referred to as Cultural Resources.
The RECIPIENT must agree to hold harmless ECOLOGY in relation to any claim related to Cultural Resources discovered,
disturbed, or damaged due to the RECIPIENT’s project funded under this Agreement.
RECIPIENT shall:
a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project:
• Cultural Resource Consultation and Review should be initiated early in the project planning process and must be completed
prior to expenditure of Agreement funds as required by applicable State and Federal requirements.
* For state funded construction, demolition, or land acquisitions, comply with Governor Executive Order 21-02, Archaeological
and Cultural Resources.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 41
Page 40 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
• For projects with any federal involvement, comply with the National Historic Preservation Act of 1966 (Section 106).
b) If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan (IDP) to ECOLOGY prior to implementing
any project that involves field activities. ECOLOGY will provide the IDP form.
RECIPIENT shall:
• Keep the IDP at the project site.
• Make the IDP readily available to anyone working at the project site.
• Discuss the IDP with staff, volunteers, and contractors working at the project site.
• Implement the IDP when Cultural Resources or human remains are found at the project site.
c) If any Cultural Resources are found while conducting work under this Agreement, follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the ECOLOGY Program, who will notify the Department of Archaeology and Historic
Preservation at (360) 586-3065, any affected Tribe, and the local government.
d) If any human remains are found while conducting work under this Agreement, follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner’s Office, the
Department of Archaeology and Historic Preservation at (360) 790-1633, and then the ECOLOGY Program.
e) Comply with RCW 27.53, RCW 27.44, and RCW 68.50.645, and all other applicable local, state, and federal laws
protecting Cultural Resources and human remains.
5. ASSIGNMENT
No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT.
6. COMMUNICATION
RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees, ECOLOGY, all
affected local, state, or federal jurisdictions, and any interested individuals or groups.
7. COMPENSATION
a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT.
ECOLOGY must sign the Agreement before any payment requests can be submitted.
b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement.
c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with
ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure.
d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY.
e) ECOLOGY will not process payment requests without the proper reimbursement forms, Progress Report and supporting
documentation. ECOLOGY will provide instructions for submitting payment requests.
f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment.
g) RECIPIENT will receive payment through Washington State’s Office of Financial Management’s Statewide Payee Desk.
To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W-9
form at website, https://ofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor
registration process, you can contact Statewide Payee Help Desk at (360) 407-8180 or email PayeeRegistration@ofm.wa.gov.
h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to
satisfactorily comply with any term or condition of this Agreement.
i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein, or a portion thereof, has
been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement, as
appropriate, or upon completion of an audit as specified herein.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 42
Page 41 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
j) RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement, all financial, performance, and
other reports required by this Agreement. Failure to comply may result in delayed reimbursement.
8. COMPLIANCE WITH ALL LAWS
RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits related to
this Agreement, including but not limited to:
a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of
Washington which affect wages and job safety.
b) RECIPIENT agrees to be bound by all applicable federal and state laws, regulations, and policies against discrimination.
c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements.
d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required
by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the
permit and approval processes.
ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to
comply with above requirements.
If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modified to
conform to that statute or rule of law.
9. CONFLICT OF INTEREST
RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility
in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor
affect the interest of any corporation, partnership, or association in which he/she is a part, in this Agreement or the proceeds
thereof.
10. CONTRACTING FOR GOODS AND SERVICES
RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall award
all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services
through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure
legal, fair, and open competition.
RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be
required to provide written certification that they have followed their standard procurement procedures and applicable state law
in awarding contracts under this Agreement.
ECOLOGY reserves the right to inspect and request copies of all procurement documentation, and review procurement
practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state
procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY’s sole discretion.
11. DISPUTES
When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the
determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for
below:
a) RECIPIENT notifies the funding program of an appeal request.
b) Appeal request must be in writing and state the disputed issue(s).
c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal.
d) ECOLOGY reviews the RECIPIENT’s appeal.
e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 43
Page 42 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
The decision of ECOLOGY from an appeal will be final and conclusive, unless within thirty (30) days from the date of such
decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly
authorized representative will be final and conclusive.
The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal.
Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director’s decision
will not be taken to Environmental and Land Use Hearings Office.
Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in
accordance with the decision rendered.
Nothing in this Agreement will be construed to limit the parties’ choice of another mutually acceptable method, in addition to the
dispute resolution procedure outlined above.
12. ENVIRONMENTAL DATA STANDARDS
a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for a project that collects or uses environmental
measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY
Program issuing the grant or loan. If a QAPP is required, the RECIPIENT shall:
• Use ECOLOGY’s QAPP Template/Checklist provided by the ECOLOGY, unless ECOLOGY Quality Assurance (QA)
officer or the Program QA coordinator instructs otherwise.
• Follow ECOLOGY’s Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies, July 2004
(Ecology Publication No. 04-03-030).
• Submit the QAPP to ECOLOGY for review and approval before the start of the work.
b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental
Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm
with ECOLOGY that complete and correct data was successfully loaded into EIM, find instructions at:
http://www.ecy.wa.gov/eim.
c) RECIPIENT shall follow ECOLOGY’s data standards when Geographic Information System (GIS) data is collected and
processed. Guidelines for Creating and Accessing GIS Data are available at:
https://ecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards. RECIPIENT, when
requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data
collection files, map products, and all metadata and project documentation.
13. GOVERNING LAW
This Agreement will be governed by the laws of the State of Washington, and the venue of any action brought hereunder will be
in the Superior Court of Thurston County.
14. INDEMNIFICATION
ECOLOGY will in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the project
described herein, except as provided in the Scope of Work.
To the extent that the Constitution and laws of the State of Washington permit, each party will indemnify and hold the other
harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of
that party or that party's agents or employees arising out of this Agreement.
15. INDEPENDENT STATUS
The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be
employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other
party.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 44
Page 43 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
16. KICKBACKS
RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up
any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award
of a subcontract hereunder.
17. MINORITY AND WOMEN’S BUSINESS ENTERPRISES (MWBE)
RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority-owned (MBE) and women-owned
(WBE) businesses in purchases and contracts initiated under this Agreement.
Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to
take the following actions, when possible, in any procurement under this Agreement:
a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or
services.
b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation
by qualified minority and women's businesses.
c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and
women's businesses.
d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises (OMWBE)
(866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate.
18. ORDER OF PRECEDENCE
In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of
Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the
"Administrative Requirements for Recipients of Ecology Grants and Loans"; (f) Ecology Funding Program Guidelines; and (g)
General Terms and Conditions.
19. PRESENTATION AND PROMOTIONAL MATERIALS
ECOLOGY reserves the right to approve RECIPIENT’s communication documents and materials related to the fulfillment of
this Agreement:
a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to
production and distribution.
b) RECIPIENT shall include time for ECOLOGY’s review and approval process in their project timeline.
c) If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products
developed.
Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio
tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator magnet, and any
online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to provide a copy, then the
RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best represents the item.
Any communications intended for public distribution that uses ECOLOGY’s logo shall comply with ECOLOGY’s graphic
requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY’s logo contact
ECOLOGY for guidelines.
RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY.
20. PROGRESS REPORTING
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 45
Page 44 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to
ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document
timely use of funds.
b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a
progress report. ECOLOGY will define the elements and frequency of progress reports.
c) RECIPIENT shall use ECOLOGY’s provided progress report format.
d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through
September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the
quarter being reported.
e) RECIPIENT must submit within thirty (30) days of the expiration date of the project, unless an extension has been approved
by ECOLOGY, all financial, performance, and other reports required by the Agreement and funding program guidelines.
RECIPIENT shall use the ECOLOGY provided closeout report format.
21. PROPERTY RIGHTS
a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property
under this Agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free, nonexclusive,
and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to authorize others to
use the same for federal, state, or local government purposes.
b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information;
present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data
in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY.
c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic
materials produced in fulfillment of this Agreement, in any manner ECOLOGY deems appropriate. ECOLOGY shall
acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials.
d) Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants
and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds
furnished by ECOLOGY in the absence of state and federal statutes, regulations, or policies to the contrary, or upon specific
instructions with respect thereto in this Agreement.
e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT
for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property
is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by
the RECIPIENT for the fair market value of such property.
f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the
acquisition of land or facilities:
1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this
Agreement.
2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of
funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and
attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended by
this Agreement.
g) Conversions. Regardless of the Agreement expiration date, the RECIPIENT shall not at any time convert any equipment,
property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally
approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of
that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this
Agreement bear to the total acquisition, purchase, or construction costs of such property.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 46
Page 45 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
22. RECORDS, AUDITS, AND INSPECTIONS
RECIPIENT shall maintain complete program and financial records relating to this Agreement, including any engineering
documentation and field inspection reports of all construction work accomplished.
All records shall:
a) Be kept in a manner which provides an audit trail for all expenditures.
b) Be kept in a common file to facilitate audits and inspections.
c) Clearly indicate total receipts and expenditures related to this Agreement.
d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington,
for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder.
RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the
records.
ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has
been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced.
Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination.
All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY
and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for
at least three (3) years following grant or loan termination or dispute resolution hereunder.
RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in
order to monitor and evaluate performance, compliance, and any other conditions under this Agreement.
23. RECOVERY OF FUNDS
The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance
of this Agreement and completion of the work described in the Scope of Work.
All payments to the RECIPIENT are subject to approval and audit by ECOLOGY, and any unauthorized expenditure(s) or
unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT.
RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement.
RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within
thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY
demands repayment of funds.
Any property acquired under this Agreement, at the option of ECOLOGY, may become ECOLOGY's property and the
RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property.
24. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such
invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, and to
this end the provisions of this Agreement are declared to be severable.
25. STATE ENVIRONMENTAL POLICY ACT (SEPA)
RECIPIENT must demonstrate to ECOLOGY’s satisfaction that compliance with the requirements of the State Environmental
Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to
this provision.
26. SUSPENSION
When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any
portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall resume
performance on the next business day following the suspension period unless another day is specified by ECOLOGY.
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 47
Page 46 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
27. SUSTAINABLE PRACTICES
In order to sustain Washington’s natural resources and ecosystems, the RECIPIENT is fully encouraged to implement
sustainable practices and to purchase environmentally preferable products under this Agreement.
a) Sustainable practices may include such activities as: use of clean energy, use of double-sided printing, hosting low impact
meetings, and setting up recycling and composting programs.
b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and
imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced
packaging, office products that are refillable, rechargeable, and recyclable, 100% post-consumer recycled paper, and toxic free
products.
For more suggestions visit ECOLOGY’s web page, Green Purchasing,
https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing.
28. TERMINATION
a) For Cause
ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the
RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of
any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs
incurred in accordance with the terms of this Agreement prior to the effective date of termination.
Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work
on the project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in
writing for commencement of work, or the time period defined within the Scope of Work.
Non-Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the
RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of
ECOLOGY, to perform any obligation required of it by this Agreement, ECOLOGY may refuse to pay any further funds,
terminate in whole or in part this Agreement, and exercise any other rights under this Agreement.
Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY
and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold
payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is
determined.
b) For Convenience
ECOLOGY may terminate for convenience this Agreement, in whole or in part, for any reason when it is the best interest of
ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted below. If this
Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the
terms of this Agreement prior to the effective date of termination.
Non-Allocation of Funds. ECOLOGY’s ability to make payments is contingent on availability of funding. In the event funding
from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the
completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the Agreement, in
whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to
suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may
exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide
notice.
In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the
effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT. In no
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 48
Page 47 of 47State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
WQC-2023-PoAnPW-00153
City Hall Parking Lot LID Retrofit
City of Port Angeles
event shall ECOLOGY’s reimbursement exceed ECOLOGY’s total responsibility under the Agreement and any amendments.
If payments have been discontinued by ECOLOGY due to unavailable funds, the RECIPIENT shall not be obligated to repay
monies which had been paid to the RECIPIENT prior to such termination.
RECIPIENT’s obligation to continue or complete the work described in this Agreement shall be contingent upon availability of
funds by the RECIPIENT's governing body.
c) By Mutual Agreement
ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement.
d) In Event of Termination
All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials
prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the
RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such
documents and other materials.
Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in
accordance with Recovery of Funds, identified herein.
29. THIRD PARTY BENEFICIARY
RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement, the state of
Washington is named as an express third party beneficiary of such subcontracts with full rights as such.
30. WAIVER
Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach, and will
not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized
representative of ECOLOGY.
End of General Terms and Conditions
Template Version 12/10/2020
DocuSign Envelope ID: 1EE25BC7-5E50-46AC-BE37-38D25F2EA553
February 20, 2024 J - 49
EAST CITY HALL PARKING LOT RETROFIT. PROJECT NO. TR1215 – 01
[FORM REVISED 6/2017] Page 1 of 6
ADDENDUM NO. 01
TO
PROJECT MANUAL
FOR
EAST CITY HALL PARKING LOT LID RETROFIT
PROJECT NO. TR1215
NOTICE TO PROSPECTIVE BIDDERS
Bid Opening 2:00 PM PST, Thursday, January 18, 2024.
NOTICE IS HEREBY GIVEN that the instructions and requirements of the subject bid are
amended as follows:
TABLE OF CONTENTS
RESPONSE TO QUESTIONS RECEIVED AS OF 5:00 PM PST, JANUARY 11, 2024 ........................................... 1
SPECIFICATIONS ....................................................................................................................................................... 3
PLANS .......................................................................................................................................................................... 6
RESPONSE TO QUESTIONS RECEIVED AS OF 5:00 PM PST, JANUARY 11, 2024.
Note: Original questions from interested parties may have been modified, expanded upon,
summarized, and/or combined with other relevant questions for clarity or efficiency of
response.
1)Question: Could a lower degradation factor be considered for the Permeable Ballast?
Response: Yes, deg. factor has been reduced to 15 min. See revised Special Provision
(SP) 4-04.2 below.
2)Question: What is the aggregate acceptance testing requirements and who is
responsible for it?
Response: Aggregate acceptance testing interval will be per the Local Agency
Guidance Manual standard recommendations. See revised SP 4-04.2 below.
3)Question: Are there any requirements for the Crushed Surfacing Choker Coarse and
No. 8 Stone beyond gradation?
Response: Yes, See revised SP 4-04.2 below.
4)Question: Consider requiring a higher degradation factor for PHMA aggregates.
Response: PHMA aggregate degradation factor has been increased to 30 min. See
revised SP 5-04.2 below.
February 20, 2024 J - 50
EAST CITY HALL PARKING LOT RETROFIT. PROJECT NO. TR1215 – 01
[FORM REVISED 6/2017] Page 2 of 6
5)Question: Where will the infiltration tests be located and how will the “… per lineal
feet of roadway” rate of required infiltration tests for the PHMA parking lot be
applied?
Response: PHMA infiltration test locations will be selected by the Engineer.
Locations are intended to be representative of the entire parking lot therefore
locations will most likely be spread out and will avoid boundary or outlier areas to
avoid misrepresentation. Infiltration testing rate requirement has been updated to a
“per square foot” metric. See revised SP 5-04.3 below.
6)Question: Who is responsible for sourcing and installing PVC conduit sections on
the lighting plans?
Response: The empty conduit (two 2” dia PVC parallel extents aligned roughly east-
west) will be sourced and installed by the Contractor at their discretion. They have no
immediate purpose but are being installed to accommodate future needs of the City.
The Conduit to and from existing parking lot lighting (replacement and extension of
existing conduit aligned roughly north-south) will be managed by the City. The
Contractor will simply prepare the trench, protect the existing service, source and
install the pre-cast bases and accommodate City Staff to prep for future lighting
upgrades to the parking lot. NOTE: this is an Ecology funded, stormwater facility-
focused project. Improvements to the East parking lot’s lighting is only necessary to
prepare for planned future work, however, it is not the intent or significant component
of this project. It is necessary to include some lighting related work on this project to
accommodate the new parking lot configuration and, during future work, eliminate
the need for saw-cutting and land disturbance in and around permeable pavement.
Work performed by others is not part of this project but requires coordination. The
contractor will provide a minimum of 10 working days notice to City Light Ops. to
schedule a time for their portion of work to be completed.
7)Question: How will the low bidder be determined?
Response: Per Special Provision 1-02.6 – review the section titled “Award
Procedures.”
8)Question: How will the low bidder be determined?
Response: Per Special Provision 1-02.6 – review the section titled “Award
Procedures.”
9)Question: How will Apprentice Utilization requirements be applied should the
Additive Bids not be awarded and the Base Bid come in under $1M?
Response: Per PAMC 3.80, Apprentice Utilization requirements apply at the time of
project advertisement to projects that could reasonably exceed $1M to complete the
work, as determined by the Engineer’s estimate. The work includes all additives,
regardless of what is actually awarded. Therefore, Apprentice Utilization
requirements will apply to this project no matter the outcome.
February 20, 2024 J - 51
EAST CITY HALL PARKING LOT RETROFIT. PROJECT NO. TR1215 – 01
[FORM REVISED 6/2017] Page 3 of 6
10) Question: Suggest requiring the two low-bidders to provide their Apprentice
Utilization plan to reduce potential delays.
Response: Suggestion received. No action taken on this project but may consider
updating City template for future projects.
11) Question: Suggest increasing the working days for the Base Bid.
Response: Working Days to complete Base Bid has been increased to 60 Working
Days. Total working days for completion of all bid schedules will remain at 75
working days. See revised SP 1-08.5 below.
SPECIFICATIONS
NOTE: the sections provided herein may be a subset of the entire specification included in the project
manual. The subset provided is intended to highlight the revisions made. Omissions of paragraphs or
sections beyond the revised section provided herein do not mean those sections have been removed from
the project manual.
1-08.5 Time for Completion
Section 1-08.5 is supplemented with the following:
(March 13, 1995 WSDOT GSP, Option 7)
This project, in its entirety, shall be physically completed within seventy-five (75) total
working days.
Sixty (60) working days are allotted for completion of the Base Bid (Schedule A & B), an
additional five (5) working days are allotted for Additive 1, and an additional ten (10) working
days are allotted for Additive 2; for a total of seventy-five (75) working days.
4-04.2 Gravel Base
(March 9, 2016 APWA GSP, *****)
Revise section 9-03.9(2) to read:
Permeable Ballast
Permeable ballast shall meet the requirements of Section 9-03.9(1) for ballast except for the
following special requirements.
The grading and quality shall meet one of the following requirements:
Grading No. 1 Grading No. 2 (AASHTO No. 3)
Sieve Size Percent Passing Sieve Size Percent Passing
2-1/2”99-100 2-1/2”100
2”65-100 2”90-100
¾”40-80 1-½”35-70
No. 4 0-5 1” 0-15
No. 100 0-2 ½” 0-5
% Fracture 95 No. 100 0-3
All percentages are by weight. % Fracture 95
February 20, 2024 J - 52
EAST CITY HALL PARKING LOT RETROFIT. PROJECT NO. TR1215 – 01
[FORM REVISED 6/2017] Page 4 of 6
The sand equivalent value and dust ratio requirements do not apply.
Los Angeles Wear, 500 Rev. 30% maximum
Degradation Factor 15 minimum
The fracture requirement shall be at least two (2) fractured faces and will apply to the
combined aggregate retained on the No. 4 sieve in accordance with WSDOT FOP for
AASHTO T 335.
The minimum void ratio of the aggregate shall be 30 percent as determined by AASHTO T
19.
Permeable ballast may be conditionally approved based on submitted sampled materials
test results or valid WSDOT Aggregate Source Approval of material prior to delivering.
Independent aggregate assurance testing will be required at a rate of one (1) test for each
1-10,000 Tons of permeable delivered to the project. The City will provide assurance testing
of aggregate which will include grading, fracture, void ratio. Final Acceptance will be based
on conformance testing completed on materials that has been delivered, installed and
compacted on site. The exact point of acceptance will be determined by the Engineer.
Material out of conformance with the project specifications will be removed and replaced at
the Contractor’s expense.
Crushed Surfacing Choker Course
Crushed surfacing choker course shall meet the requirements AASHTO No. 57 stone per 9-
03.1, with 0% passing the No. 4 sieve. Aggregate shall be washed.
The sand equivalent value and dust ratio requirements do not apply.
Los Angeles Wear, 500 Rev. 30% maximum
Degradation Factor 30 minimum
Void content 30% minimum
Facture 95% on 2 faces
Crushed surfacing choker course material may be conditionally approved based on
submitted sampled materials test results or valid WSDOT Aggregate Source Approval of
material prior to delivering. Independent aggregate assurance testing will be required at a
rate of one (1) test for each 1-10,000 Tons of permeable delivered to the project. The City
will provide assurance testing of aggregate which will include grading, void ratio, and
fracture. Final Acceptance will be based on conformance testing completed on materials that
has been delivered, installed and compacted on site. The exact point of acceptance will be
determined by the Engineer. Material out of conformance with the project specifications will
be removed and replaced at the Contractor’s expense.
No. 8 Stone
No. 8 Stone shall meet the gradation and requirements of ASTM No. 8. Aggregate shall be
washed.
The sand equivalent value and dust ratio requirements do not apply.
Los Angeles Wear, 500 Rev. 30% maximum
Degradation Factor 30 minimum
February 20, 2024 J - 53
EAST CITY HALL PARKING LOT RETROFIT. PROJECT NO. TR1215 – 01
[FORM REVISED 6/2017] Page 5 of 6
Void content 30% minimum
Facture 95% on 2 faces
No. 8 Stone material may be conditionally approved based on submitted sampled materials
test results or valid WSDOT Aggregate Source Approval of material prior to delivering.
Independent aggregate assurance testing will be required at a rate of one (1) test for each
1-10,000 Tons of permeable delivered to the project. The City will provide assurance testing
of aggregate which will include grading, void ratio, and fracture. Final Acceptance will be
based on conformance testing completed on materials that has been delivered, installed and
compacted on site. The exact point of acceptance will be determined by the Engineer.
Material out of conformance with the project specifications will be removed and replaced at
the Contractor’s expense.
Aggregates for permeable ballast, choker course, and No. 8 stone shall meet the
requirements for grading and quality when placed in hauling vehicles for delivery to the site,
after placement in temporary stockpiles on site, during installation, and after installation and
compaction.
The Contractor’s submittal for the aggregate material shall provide description of sampling
methodology, identify where and how the sample was collected, total weight of sampled
collected, description of sample preparation procedures, total weight of sample sieved to
determine grain size distribution, and test results. Sampling and preparation shall be in
conformance with ASTM D75 and ASTM C702.
5-04.2 Materials
(March 9, 2016 APWA GSP, *****)
Supplement section 9-03.8 with the following:
Aggregates for Porous Hot Mix Asphalt/Porous Warm Mix Asphalt (PHMA/PWMA)
General Requirements
Aggregates for Porous Hot Mix Asphalt (PHMA) or Porous Warm Mix Asphalt
(PWMA) shall be manufactured from ledge rock, talus, or gravel, in accordance with
the provisions of Section 3-01 that meet the following test requirements:
Los Angeles Wear, 500 Rev. 30% max.
Degradation Factor 30 min.
Grading
Aggregates for PHMA/PWMA shall meet the following requirements for grading:
Sieve Size Percent Passing
¾” square 100
½” square 90 - 100
3⁄8” square 55 - 90
U.S. No. 4 10 - 40
U.S. No. 8 0 - 20
U.S No. 40 0 - 13
U.S. No. 200 0 - 5
* All percentages are by weight.
February 20, 2024 J - 54
EAST CITY HALL PARKING LOT RETROFIT. PROJECT NO. TR1215 – 01
[FORM REVISED 6/2017] Page 6 of 6
The aggregate for PHMA/PWMA shall consist of crushed stone with a percent
fracture greater than 90% on two faces on the No. 4 sieve and above, and shall be
tested in accordance with the field operating procedures for AASHTO T 335.
5-04.3 Construction Requirements
(March 9, 2016 APWA GSP, *****)
Supplement this section with the following:
Porous Asphalt (PHMA) Acceptance Infiltration Test
Contractor shall conduct infiltration tests on the finished PHMA per ASTM C1701 at
locations chosen by the Engineer. Newly-placed PHMA shall have a minimum infiltration
rate of 100 inches/hour. Infiltration tests shall be completed at a frequency of 1 per every
3,500 sq. feet of PHMA and conducted in accordance with ASTM C1701. Infiltration
tests will not be performed in locations with Topsoil Type C.
If the measured infiltration rate is less than 100 inches/hour, the Contractor shall conduct
an additional four infiltration tests in line with the paver direction of travel. Two tests
upstream and two tests downstream of the initial test locations shall be taken at
distances of 20 feet and 40 feet. Results of the additional tests will be averaged. The
Contractor shall conduct additional testing upstream and downstream to identify the area
to be removed. If the average infiltration rate is less than required, remove and replace
the failing section at the direction of the Engineer and at no cost to the Contracting
Agency.
PLANS
1)None
The Bid Opening date and time HAS NOT been changed.
This addendum must be acknowledged in the space provided on the Bid Form in the Project
Manual that is submitted to the City. Failure to do so may result in the proposal being rejected as
non-responsive.
February 20, 2024 J - 55
Date: February 20, 2024
To: Mayor Dexter, Deputy Mayor Carr, Councilmember Meyer, Councilmember Miller,
Councilmember Schromen-Wawrin, Councilmember Schwab, Councilmember Suggs
From: Sarina Carrizosa, Finance Director
Subject: Monthly Update on Past Due Utility Accounts - January
NOVEMBER 2023 DECEMBER 2023 JANUARY 2024 AMOUNT
CHANGE
% CHANGE
DEC - JAN
Number of Customers Past Due 1,686 1,458 1,395 (63) -4.32%
Number of Disconnections for Non-payment - - - - N/A
60 days past due amount 199,393.27 214,136.94 178,801.09 (35,335.85) -16.50%
90 days past due amount 110,751.64 106,178.91 74,951.79 (31,227.12) -29.41%
120 days past due amount 971,371.40 755,817.40 830,016.49 74,199.09 9.82%
Total amount past due 1,281,516.31 1,076,133.25 1,083,769.37 7,636.12 0.71%
Total Additional Payment Plan Agreements 32 23 33 10 43.48%
CITY OF PORT ANGELES
MONTHLY REPORT ON PAST DUE ACCOUNTS
DECEMBER 2023 - JANUARY 2024
-25.0%
-20.0%
-15.0%
-10.0%
-5.0%
0.0%
5.0%
10.0%
15.0%
20.0%
25.0%
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
60 days past due
amount
90 days past due
amount
120 days past due
amount
Total amount past due
DECEMBER 2023 -JANUARY 2024
PAST DUE AMOUNTS
NOVEMBER 2023 DECEMBER 2023 JANUARY 2024 % CHANGE DEC - JAN
February 20, 2024 L - 1
2024 January Building Report
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Year to Date Total
1 0 0 0 0 0 0 0 0 0 0 0 1
$1,100,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,100,000
4 0 0 0 0 0 0 0 0 0 0 0 4
$96,747.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $96,747
1 0 0 0 0 0 0 0 0 0 0 0 1
$238,448.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $238,448
0 0 0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0
1 0 0 0 0 0 0 0 0 0 0 0 1
$65,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $65,000
1 0 0 0 0 0 0 0 0 0 0 0 1
$2,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,000
0 0 0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0
0 0 0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0
0 0 0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0
0 0 0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0
42 0 0 0 0 0 0 0 0 0 0 0 42
$389,794.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $389,794
0 0 0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0
50 0 0 0 0 0 0 0 0 0 0 0 50
$1,891,989.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,891,989
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
$35,793.06 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $35,793.06
Certificate of Occupancy
Permit Fees Paid
Comm
Ind
Public
Res
New Construction
Repair and Alteration
New Construction
New Single Family
New Accessory Structure
Repair and Alteration
Demolition and Moving
Repair and Alteration
New Construction
Repair and Alteration
New Multi Family
New Manufactured Home
Dwelling Units - ADU
Dwelling Units - Single Family
Dwelling Units-Manufactured Home
Dwelling Units - Multi Family (3+)
Total Dwelling Units
Total Permits Issued
Total Construction Valuation
Dwelling Units - Duplex
February 20, 2024 L - 2
Short-Term Lodging
City of Port Angeles
February 20, 2024
1
Agenda
•Background and Overview
•Outreach and Engagement
•Project Status and Timing
•Proposed Fees and Codes
•Staff Recommendations
2
Background & Overview:
History of Short-Term
Rentals
In 2017, Ordinance #3577 was passed,
amending Title 17 of the Port Angeles
Municipal Code. This ordinance
provided a definition for Short-Term
Rentals (STRs) for the first time in Port
Angeles’ City history.
3
Background & Overview
The 2017 code listed STRs as an allowed use in:
➢Residential Medium-Density Zones (RMD)
➢Residential High-Density Zones (RHD)
➢Commercial Zones, except for Commercial Office (CO),
where a Conditional Use Permit is required.
4
Background & Overview
For nearly three years, the City of Port Angeles has been
working to review and update its Municipal Code. In 2020, the
City contracted with Madrona Law Group to examine the
entirety of the code and:
➢Ensure its compliance with state and federal law
➢Eliminate outdated provisions
➢Add new provisions that increase the health, safety, and
welfare of our city.
5
Background & Overview
A limited moratorium was adopted by City Council that went
into effect on June 16, 2023, and ended on December 16,
2023.
➢The limited moratorium did not ban all STRs within city
limits.
➢Instead, it prohibited establishing NEW STRs in
Residential Medium-Density and Residential High-Density
zones.
6
Background &
Overview
The limited moratorium did not impact:
➢Existing STRs compliant with current zoning
requirements
➢New STRs located in commercial zones
➢The rental of rooms within a house where the
owner resides
➢Owners who rent out their homes while on
vacation or where the entire housing unit is
rented out for 30 days or less per calendar
year.7
Background & Overview
Staff have listened carefully and intently to comments received over
the past seven months. From those comments, three common pillars
have emerged from all sides of this issue:
➢First, the 2017 code needs updating with improved and transparent
rules.
➢Second,a common set of standards, including fire and life-safety inspections, are needed.
➢Third, an annual license fee should be implemented.
8
Background & Overview
Over the past seven months, the City has received considerable
feedback from the public and stakeholders.
Staff has provided updates to the City Council:
➢Council Memos on August 15, 2023, and November 21,
2023
➢Email Updates on December 21 and 29, 2023, and January
17, 2024
9
Outreach &
Engagement
Staff developed a comprehensive package. This wholistic approach includes:
A new transparent code drawing upon jurisdictional best practices from across the state.
A new regulatory approach that repeals and replaces the previous regulations, with a modern version that is focused on platform-based enforcement.
A new annual license to bring greater transparency, while ensuring that fire and life safety standards are met.
10
Outreach &
Engagement
11
City
Council
Action
Planning
Commission
Review
Public Engagement
5 Alternatives
Ideas, Input, and Suggestions
Outreach & Engagement
Five alternative options were originally drafted to further
gather community feedback:
➢Ranging from greatly expanded STR opportunities
➢To a very limited STR footprint
➢And everything in between
12
Outreach & Engagement
Online
Community
Survey
Dec 21 -
Jan 14
In-Person
Feedback
Session at the
Port Angeles
Farmers
Market
January
06
In-Person
Feedback
Session at the
Port Angeles
Senior &
Community
Center
January
11
Hybrid
Planning
Commission
Public
Hearing
January
24
Hybrid City
Council
Public
Hearing
February
20
13
Outreach &
Engagement
The Public Comment
Matrix includes
public comment
submitted to CED
(written and verbal)
since June 6, 2023.
14
Project Status & Timing
What we’ve learned from information-gathering:
➢Approximately 80% of STRs in the City are Nonconforming
➢At least 34% of Citywide LTAX Revenue is from
Nonconforming STRs
➢Staff Recommends a Compliance Pathway
15
Project
Status &
Timing
Key Measures
16
Project
Status &
Timing
Key Measures
Web Portal for
Licensing/Enforcement
Development and
Testing.
Outreach and
Education.
17
Proposed Codes:
STR Terminology
18
LOCATION CRITERIA CODE ENHANCEMENTS
Commercial Zones: Yes or No Platform-Based Enforcement
RMD / RHD Zones: Yes or No Good Neighbor Policy
R7 / R9 / R11 Zones: Yes or No Fire Life-Safety Inspections
“2017 Code” Annual Regulatory License
Proposed Codes
➢Platform-based regulations for short-term rentals and bed-and-breakfast operations,
including a proposed fee structure and licensing program.
➢Drawn from jurisdictional best practices across the state, including the cities of
Bellingham, Gig Harbor, Port Townsend, Seattle and Walla Walla.
➢New: 17.23 –Short Term Rentals
➢New: 17.24 –Bed and Breakfasts
➢Repeal: 17.18 –Bed and Breakfasts (to be replaced by 17.24)
➢Consolidates and Streamlines: STR and B&B definitions into Chapter 17 PAMC
➢Removes: Outdated references to STRs and B&Bs in Chapters 14, 15 and 17
PAMC 19
Proposed Codes:
Planning Commission and
Public Hearing Feedback
➢Complicated/Duplicative Code
➢Unnecessary Inspections
➢High/Punitive Fees
➢Data Concerns/More Data Needed
➢Nonconforming Email
➢Start Over/Delay to 2025 Comp Plan
20
Proposed Codes
Planning Commission recommends that the City Council:
1.Amend the existing ordinance in such a manner that
supports enforcement of the 2017 Port Angeles Municipal
Code and provides a time-limited exception option for
existing nonconforming short-term rentals; and
2.Pursue platform-based enforcement; and
3.Pursue a comprehensive assessment of an ideal short-
term rental process in the City of Port Angeles.
21
PRIORITIES IN ORDER BY TOPIC
•Fee Schedule and related provisions in Title 3*
•Code Enforcement (including updates to penalties)and Titles 1 and 8
•Regulating short term rentals (can be added as a new chapter in Title 5 or incorporated into the development code
as part of Maker’s work)
•Updating business license provisions and/or transitioning to a general business license approach and Title 5
•Updating criminal code and Title 9
•Updating code relating to boards and commissions
•Adopting/updating special event code (can be added as a new chapter in Title 5)
•Title 11 –Streets and Sidewalks
•Title 12 –Public Places
•Title 10 –Vehicles and Traffic
•Title 13 -Utilities
•Title 7 -Animals
•Title 2 (may include some overlap with Maker’s work)
•Remainder of Title 3 –Revenue and Finance
•Title 4 –Public Corporations
•Titles 15 and 18 (to be coordinated with Maker’s work)**
Eligibility of Reimbursable Costs
Funded from
Fees
Funded from
Taxes Examples
Necessary for the enforcement of
the City’s regulatory responsibility
for assuring public health and
safety
Building inspection
Plan check reviews
Fire inspections
For benefit to the greater public
good and community
Rain gardens
Low-income housing
Public art
Part of the City’s responsibility to
maintaining community character
and quality of life for its residents
Code enforcement
Comprehensive planning
Long term planning
FCS GROUP
Proposed Fees
Hourly City Rate
➢FCS Study
➢Council approved $95.10/hour for CED, Fire
and PWU regulatory reviews and inspections
24
Proposed
Codes
Revisions
Since
Planning
Commission
Fee Schedule Revisions:
➢Adds annual Platform Business
License
➢Eliminates ongoing Platform fees
➢Reduces operator fee amounts by
over 60%
➢Combines annual licenses and
inspections into a single
application/fee
➢Authorizes the CED Director to issue
licenses for less than 12 months,
provided the fee amount is prorated
accordingly
25
Proposed Fees
for STRs
Revisions Since
Planning
Commission –
68% Reduction
26
Description:Proposed Fee:
Platform Annual Business License $951.00 NA
Type I Short-Term Rental Annual Business License and
Inspection1 $285.30 $665.70 +
$570.60 Fire Fee
Type II Short-Term Rental Annual Business License and
Inspection1 $475.50 $951.00 +
$570.60 Fire Fee
Nonconforming Type II Short-Term Rental Initial Business
License and Inspection1
$1,426.50 $2,853.00 +
ONE TIME $570.60 Fire Fee
Additional Review Time/Inspection Time by the City $95.10/Hour
Violations:
•1st Violation of PAMC 17.23 $500.00
•2nd Violation of PAMC 17.23 $1,000.00
•3rd + Subsequent Violations of PAMC 17.23 $3,000.00
Daily Fines –once notice of violation and order to cease issued:
•Daily Fee for the first 14 days $500.00 per day
•Daily Fee for each day after 14 days $1,000.00 per day
Appeal of decision from PAMC 17.23:
•Appeal $760.80
•Hearing Examiner $225.00/Hour (HE) + $95.10/Hour
(Staff)
1 The Director may issue licenses for less than 12 months. The fee amount for an abbreviated
license will be prorated accordingly.
Proposed Fees
for B&Bs
Revisions Since
Planning
Commission –
61% Reduction
27
1 The Director may issue licenses for less than 12 months. The fee amount for an abbreviated
license will be prorated accordingly.
Description:Proposed Fee:
Platform Annual Business License $475.50 NA
Bed and Breakfast Annual License and Inspection1 $475.50 $665.70 +$570.60
Fire Fee
$95.10/hour
Violations:
•1st Violation of PAMC 17.24 $500.00
•2nd Violation of PAMC 17.24 $1,000.00
•3rd + Subsequent Violations of PAMC 17.24 $3,000.00
Daily Fines –once notice of violation and order to cease issued:
•Daily Fee for the first 14 days $500.00 per day
•Daily Fee for each day after 14 days $1,000.00 per day
Appeal of decision from PAMC 17.24:
•Appeal $760.80
•Hearing Examiner $225.00/Hour (HE) +
$95.10/Hour (Staff)
Proposed Codes
Revisions Since Planning Commission
➢NEW Vacant and Blighted Property Report:
As part of the 2025 Comprehensive Plan, the Directors of Finance, Community
and Economic Development, Public Works and Utilities, Police Chief, and City
Attorney will present options to the Planning Commission for encouraging the
redevelopment of vacant and blighted properties.
➢NEW Multi-Year License Report:
After five years of STR licensing, the Directors of Finance and Community and
Economic Development will report to the Council on the results of the overall
STR licensing program and whether or not migrating to a multi-year STR license
is warranted/recommended.
28
Proposed Codes for
Nonconforming STRs
After the effective date of this ordinance, some
existing short-term rentals that are not in
compliance with the 2017 location criteria, may be
classified as nonconforming uses and be allowed
to continue operations, subject to certain
conditions.
➢Pay a fee, obtain and maintain an active short-
term rental license with the City.
➢If lodging taxes were not paid, repayment of all
past due taxes are required, calculated by the
rental history obtained from the platforms the
short-term rental was listed on.
29
Proposed Codes for Nonconforming STRs
Revisions Since Planning Commission
Be eligible under one of three options:
➢(Modified) Prior Operations, or
➢(New) Blighted Property Restoration, or
➢(New) Long-Term Rental
30
Proposed Codes for Nonconforming STRs
Revisions Since Planning Commission
➢Modified Past Operations Option:
➢The STR must have been in operation for at least 90
days (continuously for ) in each of the last three
consecutive years; OR
31
Proposed Codes for Nonconforming STRs
Revisions Since Planning Commission
➢NEW Blighted Property Restoration Option:
➢The STR property must (1) have been designated as
blighted property as determined by the Director, or (2) the
applicant must show that the property (a) was not
inhabitable when purchased, and (b) required improvement
costs that exceeded the ability to make a reasonable return
on investment as a long-term rental; OR
32
Proposed Codes for Nonconforming STRs
Revisions Since Planning Commission
➢NEW Long-Term Rental Option:
➢A property owner who rented a housing unit within the City
that is currently being rented with a designated lessee, for a
period of at least a year, before the effective date of this
ordinance, would become eligible to apply for a Short-Term
rental business license under this section on a one-for-one
basis. Both units must continue to operate at the same time
for continued eligibility.
33
Proposed Codes
Revisions Since Planning Commission
Other Modifications:
➢Adds definition of Blighted Property
➢Eliminates third party inspections
➢Changes the 90-day threshold for Type 1 and Type 2 STRs to
30 days
➢Changes Platform reporting from quarterly to annually
➢Adds fire extinguisher requirements
➢Clarifies inspections are only directly related to fire life-safety
items
➢Clarifies egress needs
34
Proposed Codes
Revisions Since Planning Commission
Other Modifications (continued):
➢Adds that for those STR and B&B operators utilizing a Platform,must
use only licensed Platforms
➢Adds that boats,tents,yurts,and RVs may not be used as STRs
➢Clarifies that STR licenses may not be transferred to different LLCs
➢Clarifies that Site and Floor Plans may be hand-drawn by the owner
or authorized representative
➢Consolidates and streamlines STR and B&B definitions into
17.08 PAMC
➢Reorganizes and removes duplicative enforcement provisions,
instead cross referencing 2.90 PAMC
35
Proposed Codes
Revisions Since Planning Commission
Expedia/Vrbo Feedback:
We greatly appreciate the Port Angeles Department of Community and
Economic Development’s (“CED’s”) months-long community engagement
efforts and believe they have yielded a very strong set of
recommendations.
The proposed ordinance includes many “best practice” operating
standards for STRs, including engagement with neighbors, local
emergency/nuisance contacts, quiet hours, and life safety requirements.
This pathway –which establishes reasonable limits without punishing Port
Angeles homeowners or discarding the positive impacts their STRs make –
is a model for communities around the Olympic Peninsula and beyond.
36
Proposed Codes:
Implementation
➢July 1, 2024: Launch of Licensing
Portal
➢November 1, 2024: New Ordinance
Fully Effective
➢Eight Months for Education and
Preparation
37
Proposed Codes
38
Proposed
Standards
Type 1
New License:
Commercial
Type 1
New License:
Residential
Type 2
New License:
Commercial
Type 2
New License:
Residential
Zone All Commercial All Residential All Commercial R11 R9 R7 RMD RHD
Alternative 1
Unlimited Option No Limitation No Limitation No Limitation No Limitation
Alternative 2
Intermediate Option No Limitation No Limitation No Limitation 75 75 75 No
Limitation
No
Limitation
Alternative 3
Status Quo Option No Limitation No Limitation No Limitation 0 0 0 No
Limitation
No
Limitation
Alternative 4
Limited Option No Limitation No Limitation No Limitation 0 0 0 100 100
Alternative 5
Constrained Option No Limitation No Limitation 100 Per Each Zone 0 0 0 50 50
Staff Recommendation: Option A
Repeat nonconforming slide here
39
Proposed
Standards
Type 1
New License:
Commercial
Type 1
New License:
Residential
Type 2
New License:
Commercial
Type 2
New License:
Residential
Zone All Commercial All Residential All Commercial R11 R9 R7 RMD RHD
Alternative 3
Status Quo
Option
No Limitation No Limitation No Limitation 0 0 0 No
Limitation
No
Limitation
•Based on Alternative 3
•Adding Enhanced Nonconforming Section:
o Modified Prior Operations Option
o New Blighted Property Restoration Option
o New 1:1 Long-Term Rental Option
Staff Recommendation: Option B
Repeat nonconforming slide here
40
Proposed
Standards
Type 1
New License:
Commercial
Type 1
New License:
Residential
Type 2
New License:
Commercial
Type 2
New License:
Residential
Zone All Commercial All Residential All Commercial R11 R9 R7 RMD RHD
Alternative 1
Unlimited
Option
No Limitation No Limitation No Limitation*No Limitation*
•Based on Alternative 1
•Adding a Citywide Cap* of 250 Annual Short-Term Rental Type 2 Licenses, OR
3% of Total Single Household Dwellings/Duplex Units (whichever is greater)
•Nonconforming Section Unnecessary, All Applicants Treated as “New” STRs
Staff Recommendation: Option C
Repeat nonconforming slide here
41
Proposed
Standards
Type 1
New License:
Commercial
Type 1
New License:
Residential
Type 2
New License:
Commercial
Type 2
New License:
Residential
Zone All Commercial All Residential All Commercial R11 R9 R7 RMD RHD
Alternative 3
Status Quo
Option
No Limitation No Limitation No Limitation 0 0 0 No
Limitation
No
Limitation
•Alternative 3
•Enhanced Nonconforming Section
o Previous Operations Threshold
o Blighted Property Threshold
o 1:1 Long-Term Rental Threshold
Proposed
Standards
Type 1
New License:
Commercial
Type 1
New License:
Residential
Type 2
New License:
Commercial
Type 2
New License:
Residential
Zone All Commercial All Residential All Commercial R11 R9 R7 RMD RHD
Alternatives
3/5
Status Quo/
Constrained
Option
No Limitation No Limitation No Limitation*0 0 0 No
Limitation*
No
Limitation*
•Based on Alternatives 3 and 5, Adding a Citywide Cap*:
•100 Annual Short-Term Rental Type 2 Licenses, OR
1% of Total Single Household Dwellings/Duplex Units (whichever is greater)
•Removing Nonconforming Section –No Pathway for Compliance
Next Steps
➢Conduct the First Reading of the Ordinance
➢Open the Public Hearing
➢Close the Public Hearing
➢Select a Preferred Option (A, B, or C) for Final Council Adoption
on March 6
➢Continue the Ordinance to the March 6 Council Meeting for
Second Reading and Final Adoption
42
Thank you.
43