HomeMy WebLinkAbout03192024 CC Agenda Packet
March 19, 2024 Port Angeles City Council Meeting Page 1
March 19, 2024
City of Port Angeles Council Meeting AMENDED Agenda
This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City sta ff
have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5th Street, Port Angeles, or
remotely via telephone or video link.
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available
for those needing assistance. The items of business for regular Council meetings may include the following:
A. Call to Order – Regular Meeting at 6:00 p.m.
B. Roll Call, Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
1. Social Worker Recognition Proclamation
C. Public Comment
The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an or derly
and timely manner. Visit https://www.cityofpa.us/984/Live-Virtual-Meetings to learn how to participate during public comment and
or watch the meeting live. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud.
Audio only: 1-844-992-4726
Access code: 2552 405 8058
Webinar password: tVXm2tCEW24 (88962823 from phones and video systems)
Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it
is your turn to speak. This access code is good for the March 19, 2024 meeting only.
Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=ma1d6eb907edefe0050237fe51e2265aa
To make a public comment, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak.
Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment."
During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Publi c
Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in
an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reaso nable limits
as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total
of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Publi c Comment period.
Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 peop le are
signed up to speak each speaker may be allocated two (2) minutes.
Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference gi ven to those
who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individua ls wishing to
speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for addition al unsigned
speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent co nnection
to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12
D. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
March 19, 2024 Port Angeles City Council Meeting Page 2
E. Consent Agenda | Approve
1. City Council Minutes of February 20, 2024 / Approve.................................................................................................... E-1
2. Expenditure Report: From February 24, 2024 to March 8, 2024 in the amount of $2,673,040.95 ................................. E-8
3. Laminar Law, PLLC Contract for Hearing Examiner Services / 1) Ratify the City Manager’s appointment of Laminar Law,
PLLC for Hearing Examiner services; 2) authorize the City Manager to execute all related documents; and 3) authorize the
City Manager to make minor modifications and necessary. ........................................................................................... E-27
4. Solid Waste Surplus Equipment Disposal / Authorize the City Manager to dispose, at public auction, the equipment from the
Solid Waste Division listed as a part of this memorandum, and direct that all proceeds from the sale be credited to the Solid
Waste Vehicle Replacement Fund.................................................................................................................................... E-37
5. Fire and Security Alarm Monitoring Service Agreement – Hi-Tech Security Inc / Approve and authorize the City Manager to
sign contracts with Hi-Tech Security, Inc. for fire and security alarm monitoring services for an annual not -to-exceed amount
of $1,079.88, including applicable taxes, for a three-year contract term, and authorize the City Manager to make minor
modifications to the contracts if necessary. . ................................................................................................................. E-38
6. Community Development Block Grant Funds for Serenity House of Clallam County / 1) Approve and authorize the City’s
Community Development Block Grant Administrator to sign and execute a standard agreement with Serenity House of
Clallam County and 2) authorize the City Manager to make minor modifications, as necessary. ................................ E-39
7. Vehicle Purchase – Purchase of New Stormwater Division Vehicle #2442 / 1) Approve the purchase of a new Stormwater
Division vehicle from Bud Clary Ford for an amount not to exceed $66,209.75, including tax and accessories. 2) Authorize
the City Manager to approve and execute the final purchase documents, to complete the purchase, and to make minor
modifications as necessary. ............................................................................................................................................. E-48
8. Vehicle Purchase – Replacement of Wastewater Division Vehicle #4600 / 1. Approve the purchase of a new Wastewater
Division vehicle that is the functional equivalent of existing vehicle #4600 from Bud Clary Ford, for an amount not to exceed
$66,209.75, including tax and accessories. 2) Authorize the City Manager to approve an d execute the final purchase
documents, to complete the purchase, and to make minor modifications as necessary. 3) Authorize the City Manager to
surplus vehicle #4600, and to dispose of that vehicle in a commercially reasonable manner, upon addition of the new vehicle
to the City Fleet. .............................................................................................................................................................. E-49
9. Vehicle Purchase – Replacement of Parks Department Vehicle #4700 / 1) Approve the purchase of a new Parks Department
vehicle that is the functional equivalent of existing vehicle #4700 from Bud Clary Ford, for an amount not to exceed
$66,209.75, including tax and accessories. 2) Authorize the City Manager to approve and execute the final purchase
documents, to complete the purchase, and to make minor modifications as necessary. 3) Authorize the City Manager to
surplus vehicle #4700, and to dispose of that vehicle in a commercially reasonable manner, upon addition of the new vehicle
to the City fleet. ................................................................................................................................................................ E-51
10. Vehicle Purchase – Replacement of Light Operations Division Forklift #4901 / 1) Approve the purchase of a new Light
Operations Division forklift that is the functional equivalent of existing vehicle #4901 from Pape Material Handling, for an
amount not to exceed $68,200, including tax and accessories. 2 ) Authorize the City Manager to approve and execute the final
purchase documents, to complete the purchase, and to make minor modifications as necessary. 3 ) Authorize the City
Manager to surplus vehicle #4901, and to dispose of that vehicle in a commercially reasonable manner, upon addition of the
new vehicle to the City fleet. ........................................................................................................................................... E-53
F. Public Hearings | 6:30 p.m. or Soon Thereafter .................................................................................................. None
G. Ordinances Not Requiring Council Public Hearings
1. Ordinance Amendment – Right-of-Way Use Permit Insurance Requirements / Conduct 1st Reading / Continue to April 2
......................................................................................................................................................................................... G-1
H. Resolutions Not Requiring Council Public Hearings ....................................................................................... None
March 19, 2024 Port Angeles City Council Meeting Page 3
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to
receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may
choose to seek public opinion through the public hearing process.
I. Other Considerations
1. Waterfront District / Presentation
2. Olympic Community of Health: Connecting Community Members to Care / Presentation
3. Neighborhood Association Discussion / Council Discussion .......................................................................................... I-1
4. Council Phone Discussion / Council Discussion ............................................................................................................ I-2
5. Lodging Tax Advisory Committee and Planning Commission Appointments / Appoint ................................................ I-4
6. Public Safety Advisory Appointment / Appoint .............................................................................................................. I-11
J. Contracts & Purchasing
1. Professional Services Agreement and Department of Commerce Grant Agreements Related to the 2025 Comprehensive Plan
Periodic Update / Approve, Authorize and Appoint ......................................................................................................... J-1
2. 10th Street Bike Boulevard and 8th Street – Grant Acceptance / Accept and Authorize / ..........Amended Page Number J-60
3. Equipment Purchase – Replacement of Stormwater Division #1240 / Rescind, Approve and Authorize ........................ J-62
K. Council Reports
L. Information
City Manager Reports:
1. Past Due Utility Report ................................................................................................................................................... L-1
2. January-February 2024 Building Report ........................................................................................................................ L-2
3. Public Works Construction Status Report ....................................................................................................................... L-3
M. Second Public Comment
Follow the instructions from the first public comment period.
Adjournment
March 19, 2024 Port Angeles City Council Meeting Page 1
March 19, 2024
City of Port Angeles Council Meeting Agenda
This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City sta ff
have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5th Street, Port Angeles, or
remotely via telephone or video link.
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available
for those needing assistance. The items of business for regular Council meetings may include the following:
A. Call to Order – Regular Meeting at 6:00 p.m.
B. Roll Call, Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
1. Social Worker Recognition Proclamation
C. Public Comment
The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an or derly
and timely manner. Visit https://www.cityofpa.us/984/Live-Virtual-Meetings to learn how to participate during public comment and
or watch the meeting live. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud.
Audio only: 1-844-992-4726
Access code: 2552 405 8058
Webinar password: tVXm2tCEW24 (88962823 from phones and video systems)
Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it
is your turn to speak. This access code is good for the March 19, 2024 meeting only.
Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=ma1d6eb907edefe0050237fe51e2265aa
To make a public comment, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak.
Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment."
During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Publi c
Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in
an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reaso nable limits
as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total
of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Publi c Comment period.
Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 peop le are
signed up to speak each speaker may be allocated two (2) minutes.
Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference gi ven to those
who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individua ls wishing to
speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for addition al unsigned
speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent co nnection
to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12
D. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
March 19, 2024 Port Angeles City Council Meeting Page 2
E. Consent Agenda | Approve
1. City Council Minutes of February 20, 2024 / Approve.................................................................................................... E-1
2. Expenditure Report: From February 24, 2024 to March 8, 2024 in the amount of $2,673,040.95 ................................. E-8
3. Laminar Law, PLLC Contract for Hearing Examiner Services / 1) Ratify the City Manager’s appointment of Laminar Law,
PLLC for Hearing Examiner services; 2) authorize the City Manager to execute all related documents; and 3) authorize the
City Manager to make minor modifications and necessary. ........................................................................................... E-27
4. Solid Waste Surplus Equipment Disposal / Authorize the City Manager to dispose, at public auction, the equipment from the
Solid Waste Division listed as a part of this memorandum, and direct that all proceeds from the sale be credited to the Solid
Waste Vehicle Replacement Fund.................................................................................................................................... E-37
5. Fire and Security Alarm Monitoring Service Agreement – Hi-Tech Security Inc / Approve and authorize the City Manager to
sign contracts with Hi-Tech Security, Inc. for fire and security alarm monitoring services for an annual not -to-exceed amount
of $1,079.88, including applicable taxes, for a three-year contract term, and authorize the City Manager to make minor
modifications to the contracts if necessary. . ................................................................................................................. E-38
6. Community Development Block Grant Funds for Serenity House of Clallam County / 1) Approve and authorize the City’s
Community Development Block Grant Administrator to sign and execute a standard agreement with Serenity House of
Clallam County and 2) authorize the City Manager to make minor modifications, as necessary. ................................ E-39
7. Vehicle Purchase – Purchase of New Stormwater Division Vehicle #2442 / 1) Approve the purchase of a new Stormwater
Division vehicle from Bud Clary Ford for an amount not to exceed $66,209.75, including tax and accessories. 2) Authorize
the City Manager to approve and execute the final purchase documents, to complete the purchase, and to make minor
modifications as necessary. ............................................................................................................................................. E-48
8. Vehicle Purchase – Replacement of Wastewater Division Vehicle #4600 / 1. Approve the purchase of a new Wastewater
Division vehicle that is the functional equivalent of existing vehicle #4600 from Bud Clary Ford, for an amount not to exceed
$66,209.75, including tax and accessories. 2) Authorize the City Manager to approve an d execute the final purchase
documents, to complete the purchase, and to make minor modifications as necessary. 3) Authorize the City Manager to
surplus vehicle #4600, and to dispose of that vehicle in a commercially reasonable manner, upon addition of the new vehicle
to the City Fleet. .............................................................................................................................................................. E-49
9. Vehicle Purchase – Replacement of Parks Department Vehicle #4700 / 1) Approve the purchase of a new Parks Department
vehicle that is the functional equivalent of existing vehicle #4700 from Bud Clary Ford, for an amount not to exceed
$66,209.75, including tax and accessories. 2) Authorize the City Manager to approve and execute the final purchase
documents, to complete the purchase, and to make minor modifications as necessary. 3) Authorize the City Manager to
surplus vehicle #4700, and to dispose of that vehicle in a commercially reasonable manner, upon addition of the new vehicle
to the City fleet. ................................................................................................................................................................ E-51
10. Vehicle Purchase – Replacement of Light Operations Division Forklift #4901 / 1) Approve the purchase of a new Light
Operations Division forklift that is the functional equivalent of existing vehicle #4901 from Pape Material Handling, for an
amount not to exceed $68,200, including tax and accessories. 2 ) Authorize the City Manager to approve and execute the final
purchase documents, to complete the purchase, and to make minor modifications as necessary. 3 ) Authorize the City
Manager to surplus vehicle #4901, and to dispose of that vehicle in a commercially reasonable manner, upon addition of the
new vehicle to the City fleet. ........................................................................................................................................... E-53
F. Public Hearings | 6:30 p.m. or Soon Thereafter .................................................................................................. None
G. Ordinances Not Requiring Council Public Hearings
1. Ordinance Amendment – Right-of-Way Use Permit Insurance Requirements / Conduct 1st Reading / Continue to April 2
......................................................................................................................................................................................... G-1
H. Resolutions Not Requiring Council Public Hearings ....................................................................................... None
March 19, 2024 Port Angeles City Council Meeting Page 3
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to
receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may
choose to seek public opinion through the public hearing process.
I. Other Considerations
1. Waterfront District / Presentation
2. Olympic Community of Health: Connecting Community Members to Care / Presentation
3. Neighborhood Association Discussion / Council Discussion .......................................................................................... I-1
4. Council Phone Discussion / Council Discussion ............................................................................................................ I-2
5. Lodging Tax Advisory Committee and Planning Commission Appointments / Appoint ................................................ I-4
6. Public Safety Advisory Appointment / Appoint .............................................................................................................. I-11
J. Contracts & Purchasing
1. Professional Services Agreement and Department of Commerce Grant Agreements Related to the 2025 Comprehensive Plan
Periodic Update / Approve, Authorize and Appoint ......................................................................................................... J-1
2. 10th Street Bike Boulevard and 8th Street – Grant Acceptance / Accept and Authorize ................................................... J-45
3. Equipment Purchase – Replacement of Stormwater Division #1240 / Rescind, Approve and Authorize ........................ J-62
K. Council Reports
L. Information
City Manager Reports:
1. Past Due Utility Report ................................................................................................................................................... L-1
2. January-February 2024 Building Report ........................................................................................................................ L-2
3. Public Works Construction Status Report ....................................................................................................................... L-3
M. Second Public Comment
Follow the instructions from the first public comment period.
Adjournment
CITY OF PORT ANGELES
CITY COUNCIL
Port Angeles, Washington
February 20, 2024
This meeting was conducted as a hybrid meeting.
CALL TO ORDER SPECIAL MEETING
Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:30 p.m.
Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer, Miller, Schromen-Wawrin, Schwab,
and Suggs.
Members Absent: None.
Staff Present: City Manager West, Assistant City Attorney Cowgill, Clerk Martinez-Bailey.
EXECUTIVE SESSION
Based on input from Assistant City Attorney Chris Cowgill, Mayor Dexter announced the need for a Closed Session
under authority of RCW 42.30.140(4), to discuss collective bargaining with an employee organization until 5:50
p.m. The Council left the Chambers and moved to the Jack Pittis Conference Room. The Closed Session convened
at 5:30 p.m.
ADJOURNMENT
Mayor Dexter adjourned the Special Meeting at 5:50 p.m.
CALL TO ORDER-REGULAR MEETING
Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer, Miller, Schromen-Wawrin, Schwab,
and Suggs.
Members Absent: None
Staff Present: City Manager West, Deputy City Manager Goings, Assistant City Attorney Cowgill, Clerk Martinez-
Bailey, C. Delikat, B. Smith, S. Carrizosa, D. Sharp, and M. Healy.
PLEDGE OF ALLEGIANCE
Mayor Dexter led the Pledge of Allegiance to the Flag.
CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS
1. Proclamation Recognizing Black History Month
The Mayor invited Chyrell Silva-Jones to the front of the Chambers and read a proclamation recognizing Black History
Month. Mayor Dexter stated the City of Port Angeles celebrates the month by recommitting to fight for equity,
opportunity, dignity, and voting rights to which every person is due. The Mayor presented the proclamation to Ms.
Silva-Jones.
OTHER CONSIDERATIONS
1. Virtual Presentation made by Representative Derek Kilmer on the Recompete Grant
Congressman Derek Kilmer spoke to the benefits of the Recompete Grant, named some of the local recipients of the
grant, spoke to what the funds could be used for, shared the region was one of twenty-two finalists in the country and
that the program was intended to revitalize economic activity in distressed communities.
March 19, 2024 E - 1
PORT ANGELES CITY COUNCIL MEETING – February 20, 2024
Page 2 of 7
PUBLIC COMMENT
John Ralston, city resident, spoke to energy costs as it relates to the costs of housing development.
James Taylor, city resident, spoke to the evening’s agenda.
Steve Pelayo, residing outside the city and business owner in the city, spoke about meeting process.
OTHER CONSIDERATIONS CONTINUED
1. Peninsula Housing Authority Strategic Planning - Stakeholder Clallam County Meeting
City Manager Nathan West presented the agenda item and turned the matter over to the Council for discussion.
It was moved by Meyer and seconded by Suggs to:
Appoint Council members Meyer, Miller, and Schromen-Wawrin as attendees at the Peninsula Housing Authority
Strategic Planning Stakeholder meeting and appoint Deputy Mayor Carr as an alternate.
Motion carried 7-0.
CONSENT AGENDA
At the request of Council member Miller and after hearing no objection, Mayor Dexter added J-1 East City Hall
Parking Lot LID Retrofit Project #TR1215 to the consent agenda as item E-7.
It was moved by Meyer and seconded by Miller to approve the Consent Agenda to include:
1. City Council Minutes of January 16 and January 23, 2024 / Approve
2. Expenditure Report: From January 27, 2024 to February 9, 2024 in the amount of $2,368,032.20 / Approve
3. Washington Association of Sheriffs and Police Chiefs Body Worn Camera Grant Acceptance / Authorize the
City Manager to sign a contract with Washington Association of Sheriffs and Police Chiefs and to make minor
modifications as necessary.
4. Francis Street ADA Improvement Project TR06-16 Final Acceptance / Accept the Francis Street ADA
Improvement Project No. TR06-16 as complete, and authorize staff to proceed with project closeout, and
release the retainage bond in the amount of $18,516.35 upon receipt of all required clearances.
5. Equipment Purchase – Replacement of Light Operations Division Equipment #148 / 1) Approve the purchase of
a new Light Operations Division forklift that is the functional equivalent of existing vehicle #148 from Pape
Material Handling for an amount not-to-exceed $43,100.33, including tax and accessories, 2) Authorize the
City Manager to approve and execute the final purchase documents and to complete the purchase and make
minor changes as necessary, 3) Authorize the City Manager to surplus vehicle #148, a nd to dispose of that
vehicle in a commercially reasonable manner, upon addition of the new vehicle to the City fleet.
6. Washington Department of Commerce Grant Acceptance- Senior Center HVAC / 1) Approve a grant
agreement with the Washington Department of Commerce for the purchase of the HVAC equipment for the Port
Angeles Senior Center in the amount of $450,000.00, and 2)Authorize the City Manager to sign and execute any
grant agreements through Department of Commerce or Department or Department Enterprise Services as part
of the Senior Center HVAC project and to make minor modifications as necessary.
7 . MOVED TO CONSENT AGENDA J-1 East City Hall Parking Lot LID Retrofit Project #TR1215
1) Approve amendment 01 to grant agreement #WQC-2023-PoPanPW-00153 with the Department of Ecology
for the acceptance of an additional $376,694.00 and authorize the City Manager to execute the Amendment and
to make minor modifications as necessary; and 2) Award a contract to construct the East City Hall Parking Lot
LID Project to Bruch & Bruch Construction, Inc. of Port Angeles, WA for a total bid amount of $1,498,367.30
and authorize the City Manager to sign the contract and make minor modifications to the contract as necessary.
Motion carried 7-0.
The Mayor recessed the meeting for a break at 6:22 p.m. The meeting reconvened at 6:28 p.m.
PUBLIC HEARINGS
1. Short Term Rental and Bed and Breakfast Regulations and Fees
Deputy City Manager Goings shared slides that provided the background work done by Council, Planning
Commission and staff. He stated the slides included information on the matter that related to the background and
overview, outreach and engagement, project status and timing, proposed fees and codes, and staff recommendations.
March 19, 2024 E - 2
PORT ANGELES CITY COUNCIL MEETING – February 20, 2024
Page 3 of 7
The Mayor opened the public hearing at 7:02 p.m.
Caitlin Sullivan, residing outside the city, spoke about short-term rental options available to Council that would also
lead to community sustainability.
Dan Anderson, city resident, spoke about the short-term rental options presented and thanked Council and staff for
their work.
Laurel Cripe, city resident, spoke about short-term rental options presented to Council and the need for housing, not
short-term rentals.
Kevin Talbot, city resident, spoke about the short-term rental options presented and suggested that density limitations
should be considered in the final adoption.
Carolyn, city resident, spoke about short-term rental option C as her preferred option.
(Name unclear), city resident, spoke about short-term rental option C as her preferred option.
Kevin Sullivan, residing outside the city, spoke about code enforcement as it relates to short-term rentals.
Laurel Hargis, city resident, spoke about lack of housing in Port Angeles as it relates to short -term rentals.
Richie Ahuja, city resident and a member of the City’s Planning Commission, but stated he was speaking
independently of his position, spoke about the need for increased housing stock to support long-term economy.
Ricardo Fleischfresser, residing outside the city and former short-term rental owner, suggested the Council consider
those who ran short-term rentals prior to the 2017 code, housing affordability, and said the fire safety regulations
should apply also to long-term rentals.
WendyRae Johnson, city resident, stated she is a member of the Clallam County Conservation District Board, and
spoke about the need for availability of housing for the work force and stated support for option C.
Sean Coleman, residing outside the city, stated he would support option B and spoke about lodging tax funds as they
relate to short-term rental operations in Port Angeles.
Chelsea Ryder, city resident, spoke in favor of option C, her challenges to find housing, and the need for affordable
housing.
Rahul Luta, city resident and short-term rental operator, spoke in favor of option B.
Holden Fleming, city resident, spoke about the need for work force housing and the importance of community
connections.
Jim Woodling, city resident, shared he preferred option 3.
Marc Lawrence, residing outside the city, commercial finance company own er, spoke about the unintended
consequences of regulating short-term rentals.
Christi Cox, residing outside the city, spoke about the need for affordable housing and stated she was in support of
option C.
Tracy Lay, city resident, and stated she is a Conservation District Board member and spoke about the need for
availability of housing for the work force and stated option C.
Joyce Underwood, residing outside city and Port Angeles business owner, spoke about short-term rentals being the
scapegoat for the current housing crisis.
March 19, 2024 E - 3
PORT ANGELES CITY COUNCIL MEETING – February 20, 2024
Page 4 of 7
Steven Pelayo, residing outside the city and Port Angeles business owner, stated he supports option B, and spoke to
the benefits of lodging tax funds as they benefit the community.
Leslie Forsberg, residing outside city limits, spoke about housing, short-term rentals, and stated she supports option
B.
Brian Heberling, residing outside the city, spoke about housing, short-term rentals, and stated the need for economic
velocity.
The Mayor recessed the meeting for a break at 7:50 p.m. The meeting reconvened at 7:56 p.m.
Jim Bennet, city resident, spoke about commercial office zones, conditional use permits in the proposed code, and
requested the designation C would be replaced with permitted uses.
David Squires, residing outside the city and short-term renal owner, spoke about compromise and supported option
B.
Jim Haguewood, city resident, stated the proposed option B would best fit the needs of Port Angeles.
Ron Richards, residing outside the city , stated he supports option C and encouraged Council to adopt this option.
Greg Maust, city resident, stated residential areas should be used for residing in, not for short -term rentals.
Bruce Swenson, city resident, stated he has enjoyed the short-term rental process and looks forward to the issue being
solved.
Gail, city resident, stated she supports option C and encouraged Council to adopt this option and opposed to non -
compliant short-term rental businesses.
Jim McEntire, residing outside the city and speaking on behalf of the Port Angeles Business Association, spoke about
taking proprietary information with caution.
Heid Pederson, residing outside the city and long-term renter, and spoke in opposition of short-term rental businesses.
Jim Halberg, city resident, spoke about the definitions and limitations in the proposed ordinance and said he is in favor
of option B.
Ellen Menshew, expressed a desire to strengthen work force housing.
Ashlynn Emiliani, city resident, spoke about the need for more housing but that short -term rentals are not the issue
and stated she supports option B.
James Taylor, city resident and Planning Commission member speaking on behalf of himself, spoke about the options
presented, enforcement, and zoning.
Matthew Moore, city resident and renter, spoke about the negative impacts of short-term rentals.
Lorrie Mittmann, city resident and business owner, stated option B is a good compromise and noted the 3% cap can
be adjusted in the future as needed.
Sona, residing outside the city , spoke in favor of short-term rentals and the benefits that they bring to the community
in the form of lodging tax funds, and supports option B.
Melissa Messineo, city resident, spoke about basic human needs, affordable housing, needs for long term housing,
and stated she supports option B.
March 19, 2024 E - 4
PORT ANGELES CITY COUNCIL MEETING – February 20, 2024
Page 5 of 7
Tom Butler, residing outside the city , spoke about investment properties, tourism, and stated he was in favor of option
C.
Daisy, city resident, spoke about her negative experience living near a short -term rental and stated option C was the
best option for the community.
Ginny Shane, city resident, stated she supports option B, that it reflects the most balance and spoke about her
experience as a renter.
Kelly Johnson, city resident, spoke in favor of short -term rentals, stating they are not the cause of limited affordable
housing and supports option B.
Lisa Decker, states she believed option C would increase housing.
Donnette Hope, city resident, encouraged Council to go with option B, stated short -term rentals support a number of
individuals in the work force, and that by eliminating them will not fix the housing crisis.
Julie Early, residing outside city limits, encouraged Council to go with option B.
John Ralston, city resident, spoke about a report referred to by Council member Schromen-Wawrin, and spoke to a
report done by Black Ball Ferry.
Shireen Huchison, city resident, short-term rental owner, spoke about the income generated by the short -term rental,
and stated she supports option B.
Marolee Smith, city resident and a Planning Commission member but speaking independently, and asked the Council
to support option B.
Stanley Hope, city resident, spoke about youth opportunities that are funded through lodging tax funds and challenges
to find overnight lodging.
Marvin Weatherow, city resident, supports option B.
Cheryl Boughman, city resident, stated she supports option C and spoke to a number of ways that can bring money
the local economy without short-term rentals.
Kauzma Youga, property owner and short-term rental operator, spoke of his life experiences and urged Council to
chose option B.
Jake Purvis, residing outside the city and Port Angeles business owner, suggested Council choose option B and made
suggestions to improve.
Justin (last name unknown), city resident, spoke about compliance.
At 9:00 p.m., the Mayor closed the public hearing.
Mayor Dexter conducted a reading of the ordinance by title, entitled,
ORDINANCE NO. ____
AN ORDINANCE of the City of Port Angeles, Washington implementing new regulations for short-term lodging
operations; adopting a new Chapter 17.23 of the Port Angeles Municipal Code (“PAMC”), Short -Term Rentals;
adopting a new Chapter 17.24 PAMC, Bed and Breakfasts; repealing Chapter 17.18 PAMC; amending sections
14.36.010, 17.01.020, 17.08.015, 17.08.095, 17.10.040, 17.11.040, 17.12.040, 17.14.020, 17.15.020, 17.20.020,
March 19, 2024 E - 5
PORT ANGELES CITY COUNCIL MEETING – February 20, 2024
Page 6 of 7
17.25.040, and 17.94.065 pertaining to short-term lodging amendments; amending the Master Fee Schedule; adopting
reporting requirements; providing for severability; establishing an effective date; and staying enforcement until a date
certain.
The Mayor recessed the meeting for a break at 9:02 p.m. The meeting reconvened at 9:10 p.m.
Council discussion followed.
The Mayor suggested that due to the time, Council should consider extending the meeting.
It was moved by Schromen-Wawrin and seconded by Suggs to:
Extend the meeting until all agenda items were complete and eliminate Council reports.
Motion carried 7-0.
It was moved by Schromen-Wawrin and seconded by Miller to:
Direct staff to prepare an ordinance based on Option C for the March 5 meeting, with narrow exemptions allowing for
economic hardship to allow economically-distressed existing illegal STRs to become nonconforming licensees under
temporary STR licenses, one unit per STR license, one STR license per person, one STR license per parcel. A less
onerous inspection requirement. Make it clear that Type 1 is the actual primary residence, required through a common
entrance, and remove the option of getting a Type 1 license on a unit that is not the primary residence.
Motion carried 4-3 with Dexter, Schwab, and Meyer opposed.
Staff asked for clarification on portions of the motion.
The Mayor continued the matter to the March 5 meeting.
LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS
Council member Meyer asked the Mayor to consider adding to a future agenda for Council to discuss exploring a
pathway for neighborhood associations to work with the City. Council member Schwab asked the Mayor to consider
adding Council cell phones to an agenda for future discussion.
The Mayor recessed the meeting for a break at 10:32 p.m. The meeting reconvened at 10:36 p.m.
CITY COUNCIL REPORTS
No reports were given due to the motion made to extend the meeting and eliminate Council reports due to the time.
SECOND PUBLIC COMMENT
John Ralston, city resident, urged the City not to adopt new energy codes and spoke about affordable housing.
Carolyn, city resident, suggested a write-in opportunity on the primary ballot.
Brian Heberling, residing outside the city, spoke about the Council’s support of a version of option C.
Steven Pelayo, residing outside the city, stated Council’s support of option C showed that Council was not listening
to the public.
Jim Halberg, city resident, spoke about lodging tax funds that will be lost by eliminating short -term rentals and said
the city is able to support.
Lorrie Mittmann, city resident, spoke about how option C will directly affect her livelihood.
Council member Schromen-Wawrin spoke to public comment.
Kauzma Youga, spoke of his life experiences and spoke about life choices.
Steve Raider-Ginsburg, city resident, said the city doesn’t have enough rooms and supports option B.
March 19, 2024 E - 6
PORT ANGELES CITY COUNCIL MEETING – February 20, 2024
Page 7 of 7
ADJOURNMENT
Mayor Dexter adjourned the meeting at 10:55 p.m.
_____________________________________ _______________________________
Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk
March 19, 2024 E - 7
City of Port Angeles
City Council Expenditure Report
Between Feb 24, 2024 and Mar 8, 2024
Vendor Description Account Number Amount
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JAN 001-0000-237.00-00 14,042.92
EXCISE TAX RETURNS-JAN 001-0000-237.30-00 576.33
MUTT MITT PLASTICS 001-0000-237.00-00 (391.56)
Division Total:$14,227.69
Department Total:$14,227.69
NEURATH PHOTGRAPHY, ERIC COMMUNICATIONS/MEDIA SERV 001-1160-511.41-50 304.92
Mayor & Council Division Total:$304.92
Legislative Department Total:$304.92
DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-1210-513.42-10 54.14
MISC PROFESSIONAL SERVICE 001-1210-513.42-10 56.53
MISC PROFESSIONAL SERVICE 001-1210-513.42-10 60.09
MISC PROFESSIONAL SERVICE 001-1210-513.42-10 47.99
MISC PROFESSIONAL SERVICE 001-1210-513.42-10 17.40
City Manager Division Total:$236.15
CIVICPLUS MUNICODE UPDATES 001-1230-514.41-50 2,111.70
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 25.28
COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 85.32
City Clerk Division Total:$2,222.30
City Manager Department Total:$2,458.45
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JAN 001-2023-514.44-50 42.01
SHI INTERNATIONAL CORP COMPUTERS,DP & WORD PROC. 001-2023-514.48-02 362.63
Accounting Division Total:$404.64
DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,610.21
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,631.53
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,817.67
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,309.10
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,635.34
ELAVON, INC-WIRE TRANSACTION FEES 001-2025-514.41-50 6,168.51
OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-2025-514.31-01 784.08
PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 37.84
PAYMENTUS GROUP INC TRANSACTION FEES 001-2025-514.41-50 946.82
TRANSACTION FEES 001-2025-514.41-50 14,695.75
Customer Service Division Total:$35,636.85
Finance Department Total:$36,041.49
SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-4060-558.31-60 3,041.65
Page 1 of 19 Mar 13, 2024 6:48:47 AMMarch 19, 2024 E - 8
City of Port Angeles
City Council Expenditure Report
Between Feb 24, 2024 and Mar 8, 2024
Vendor Description Account Number Amount
SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-4060-558.31-60 174.99
COMPUTERS,DP & WORD PROC. 001-4060-558.48-02 93.02
Planning Division Total:$3,309.66
PHOENIX DRAGON MARTIAL ARTS FASCADE GRANT 001-4071-558.49-91 5,704.00
Economic Development Division Total:$5,704.00
Community Development Department Total:$9,013.66
MISC TRAVEL C RIFE-NW LEADERSHIP SEMI 001-5010-521.43-10 363.80
Police Administration Division Total:$363.80
LINCOLN STREET STATION SHIPPING AND HANDLING 001-5021-521.42-10 24.07
SHIPPING AND HANDLING 001-5021-521.42-10 16.57
MISC TRAVEL J POWLESS-WP MODEL TRAINI 001-5021-521.43-10 143.40
J POWLESS-WP MODEL TRAINI 001-5021-521.43-10 350.50
PENA SQUARED ENTERPRISES MISC PROFESSIONAL SERVICE 001-5021-521.41-50 315.00
RAMSEY TRANSCRIPTION
SERVICES
MISC PROFESSIONAL SERVICE 001-5021-521.41-50 266.25
Investigation Division Total:$1,115.79
GALLS CLOTHING & APPAREL 001-5022-521.31-11 965.01
CLOTHING & APPAREL 001-5022-521.31-11 163.58
CLOTHING & APPAREL 001-5022-521.31-11 25.43
GENERAL PACIFIC INC HUMAN SERVICES 001-5022-521.43-10 800.00
GRAINGER SUPPLIES 001-5022-521.31-80 178.76
FIRST AID & SAFETY EQUIP.001-5022-521.31-80 262.68
FIRST AID & SAFETY EQUIP.001-5022-521.31-80 71.57
LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 16.57
SHIPPING AND HANDLING 001-5022-521.42-10 16.63
MISC ONE-TIME VENDORS TOW EXPENSES 24-02899 001-5022-521.49-90 554.23
MISC TRAVEL D MILLER-DRONE CERT PART 001-5022-521.43-10 321.74
S PARKER-DRONE PILOT PART 001-5022-521.43-10 129.50
B STAMON-WP MODEL TRAININ 001-5022-521.43-10 143.40
B STAMON-WP MODEL TRAININ 001-5022-521.43-10 350.50
OLYMPIC PENINSULA COMMUNITY
CLINIC
MISC PROFESSIONAL SERVICE 001-5022-521.41-50 35,301.53
PROFORCE LAW ENFORCEMENT POLICE EQUIPMENT & SUPPLY 001-5022-521.35-01 (12,820.12)
POLICE EQUIPMENT & SUPPLY 001-5022-521.35-01 5,106.14
CREDIT INVOICE 001-5022-521.35-01 (647.85)
Page 2 of 19 Mar 13, 2024 6:48:47 AMMarch 19, 2024 E - 9
City of Port Angeles
City Council Expenditure Report
Between Feb 24, 2024 and Mar 8, 2024
Vendor Description Account Number Amount
PROFORCE LAW ENFORCEMENT CREDIT INVOICE 001-5022-521.35-01 (647.85)
POLICE EQUIPMENT & SUPPL 001-5022-521.35-01 647.85
POLICE EQUIPMENT & SUPPL 001-5022-521.35-01 647.85
POLICE EQUIPMENT & SUPPLY 001-5022-521.35-01 1,289.50
POLICE EQUIPMENT & SUPPLY 001-5022-521.35-01 6,304.31
POLICE EQUIPMENT & SUPPLY 001-5022-521.35-01 1,361.71
SWAIN'S GENERAL STORE INC OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 12.97
TYLER TECHNOLOGIES, INC DATA PROC SERV &SOFTWARE 001-5022-521.31-60 1,263.24
Patrol Division Total:$41,818.88
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
UNIFORM REIMBURSEMENT CAR 001-5029-521.31-11 142.82
MISC TRAVEL E MURRAY-BODY WORN CAMERA 001-5029-521.43-10 92.50
QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 30.54
Records Division Total:$265.86
Police Department Total:$43,564.33
LIGHTHOUSE UNIFORM UNIFORM SUPPLIES 001-6020-522.31-11 75.07
UNIFORM SUPPLIES 001-6020-522.31-11 835.69
UNIFORM SUPPLIES 001-6020-522.31-11 835.69
LINCOLN STREET STATION COMMUNICATIONS/MEDIA SERV 001-6020-522.43-10 12.16
NORTHWEST SAFETY CLEAN INSPECTIONS 001-6020-522.31-11 55.06
SEAWESTERN INC UNIFORM SUPPLIES 001-6020-522.31-01 472.84
SWAIN'S GENERAL STORE INC CLEANING COMPOSITION/SOLV 001-6020-522.43-10 150.09
Fire Suppression Division Total:$2,436.60
WALTER E NELSON CO BATTERIES 001-6050-522.31-01 12.62
BATTERIES/SUPPLIES 001-6050-522.31-01 554.34
OFFICE MACHINES & ACCESS 001-6050-522.31-01 55.90
Facilities Maintenance Division Total:$622.86
Fire Department Total:$3,059.46
ESRI INC DATA PROC SERV &SOFTWARE 001-7010-532.48-02 17,447.50
MISC ONE-TIME VENDORS CONTINUED EDUCATION - HOO 001-7010-532.43-10 2,659.00
SHI INTERNATIONAL CORP COMPUTERS,DP & WORD PROC. 001-7010-532.48-02 93.02
COMPUTERS,DP & WORD PROC. 001-7010-532.48-02 93.02
Public Works Admin. Division Total:$20,292.54
Public Works & Utilities Department Total:$20,292.54
ALPHA CARD SYSTEMS LLC PRINTING,SILK SCR,TYPSET 001-8010-574.31-01 948.50
Page 3 of 19 Mar 13, 2024 6:48:47 AMMarch 19, 2024 E - 10
City of Port Angeles
City Council Expenditure Report
Between Feb 24, 2024 and Mar 8, 2024
Vendor Description Account Number Amount
AMAZON CAPITAL SERVICES SUPPLIES 001-8010-574.31-01 40.85
Parks Administration Division Total:$989.35
AMAZON CAPITAL SERVICES FURNITURE, OFFICE 001-8050-536.31-01 290.18
TELEVISION EQUIP & ACESS 001-8050-536.31-01 29.22
ELECTRICAL EQUIP & SUPPLY 001-8050-536.31-01 40.27
ANGELES MILLWORK & LUMBER JANITORIAL SUPPLIES 001-8050-536.31-20 84.34
BAXTER AUTO PARTS #15 FUEL,OIL,GREASE, & LUBES 001-8050-536.31-20 32.87
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JAN 001-8050-536.44-50 69.78
OLYMPIC STATIONERS INC SUPPLIES 001-8050-536.31-01 46.72
QUIRING MONUMENTS INC MARKERS, PLAQUES,SIGNS 001-8050-536.34-01 575.00
MARKERS, PLAQUES,SIGNS 001-8050-536.34-01 1,107.00
MARKERS, PLAQUES,SIGNS 001-8050-536.34-01 616.00
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-8050-536.41-15 325.00
THURMAN SUPPLY SUPPLIES 001-8050-536.31-20 48.73
SUPPLIES 001-8050-536.31-20 193.08
Ocean View Cemetery Division Total:$3,458.19
AIRPORT GARDEN CENTER SUPPLIES 001-8080-576.31-40 43.42
ANGELES CONCRETE PRODUCTS SUPPLIES 001-8080-576.31-20 60.28
SUPPLIES 001-8080-576.31-20 86.28
ANGELES MILLWORK & LUMBER LUMBER& RELATED PRODUCTS 001-8080-576.31-20 (280.35)
LUMBER& RELATED PRODUCTS 001-8080-576.31-20 1,075.32
SUPPLIES 001-8080-576.31-20 112.69
SUPPLIES 001-8080-576.31-20 (209.27)
SUPPLIES 001-8080-576.31-20 305.51
SUPPLIES 001-8080-576.31-20 40.19
SUPPLIES 001-8080-576.31-20 12.81
SUPPLIES 001-8080-576.31-20 84.95
SUPPLIES 001-8080-576.31-20 102.74
SUPPLIES 001-8080-576.31-20 30.33
SUPPLIES 001-8080-576.31-20 11.75
JANITORIAL SUPPLIES 001-8080-576.31-20 88.01
SUPPLIES 001-8080-576.31-20 54.98
SUPPLIES 001-8080-576.31-20 62.40
BAILEY SIGNS & GRAPHICS SIGNS, SIGN MATERIAL 001-8080-576.31-20 299.48
Page 4 of 19 Mar 13, 2024 6:48:47 AMMarch 19, 2024 E - 11
City of Port Angeles
City Council Expenditure Report
Between Feb 24, 2024 and Mar 8, 2024
Vendor Description Account Number Amount
BAILEY SIGNS & GRAPHICS SIGNS, SIGN MATERIAL 001-8080-576.31-20 816.75
FASTENAL INDUSTRIAL FIRST AID & SAFETY EQUIP.001-8080-576.31-01 170.84
FIRST AID & SAFETY EQUIP.001-8080-576.31-01 44.07
GRAINGER SUPPLIES 001-8080-576.31-20 982.95
HARDWARE,AND ALLIED ITEMS 001-8080-576.35-01 53.23
GRAPPLERS INC SHIPPING AND HANDLING 001-8080-576.31-20 23.16
SUPPLIES 001-8080-576.31-20 1,295.76
HAULAWAY STORAGE REAL PROPERTY,RENT/LEASE 001-8080-576.45-30 201.92
HD SUPPLY SUPPLIES 001-8080-576.31-20 640.16
HD SUPPLY FACILITIES MAINT. BATHROOM SUPPLIES 001-8080-576.31-20 40.67
SUPPLIES 001-8080-576.31-20 (640.16)
SUPPLIES 001-8080-576.31-20 640.16
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
SHAY - SAFETY BOOT REIMBU 001-8080-576.31-01 300.00
MUTT MITT PLASTICS 001-8080-576.31-01 4,791.16
PORT ANGELES POWER
EQUIPMENT
SUPPLIES 001-8080-576.31-01 8.68
PORT OF PORT ANGELES RENT 001-8080-576.45-30 6,423.23
REAL PROPERTY,RENT/LEASE 001-8080-576.45-30 6,423.83
REAL PROPERTY,RENT/LEASE 001-8080-576.45-30 (4,183.67)
RAINBOW SWEEPERS, INC TEMP FENCING/DREAM PLGRND 001-8080-576.45-30 1,033.60
SPORTING & ATHLETIC EQUIP 001-8080-576.31-20 1,987.43
RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 788.80
RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 1,033.60
SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 17.75
SUPPLIES 001-8080-576.31-20 125.07
SUPPLIES 001-8080-576.31-20 234.00
EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 1,132.29
SUPPLIES 001-8080-576.31-20 (18.91)
SUPPLIES 001-8080-576.31-20 18.91
HAND TOOLS ,POW&NON POWER 001-8080-576.31-20 17.36
SHOES AND BOOTS 001-8080-576.31-01 174.13
PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 18.48
SUPPLIES 001-8080-576.31-20 80.52
THURMAN SUPPLY SUPPLIES 001-8080-576.31-20 18.91
Page 5 of 19 Mar 13, 2024 6:48:47 AMMarch 19, 2024 E - 12
City of Port Angeles
City Council Expenditure Report
Between Feb 24, 2024 and Mar 8, 2024
Vendor Description Account Number Amount
Parks Facilities Division Total:$26,676.20
Parks & Recreation Department Total:$31,123.74
SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 001-8112-555.31-20 8.24
Senior Center Facilities Division Total:$8.24
ANGELES MILLWORK & LUMBER SUPPLIES 001-8131-518.31-20 35.84
SUPPLIES 001-8131-518.31-20 135.94
SUPPLIES 001-8131-518.31-20 74.99
HD SUPPLY FACILITIES MAINT. SUPPLIES 001-8131-518.31-20 (211.03)
SUPPLIES 001-8131-518.31-20 (142.20)
SUPPLIES 001-8131-518.31-20 211.03
SUPPLIES 001-8131-518.31-20 27.11
SWAIN'S GENERAL STORE INC SUPPLIES 001-8131-518.31-20 44.63
Central Svcs Facilities Division Total:$176.31
Facilities Maintenance Department Total:$184.55
General Fund Fund Total:$160,270.83
AMAZON CAPITAL SERVICES FIRST AID & SAFETY EQUIP.102-7230-542.31-01 172.71
SECURITY,FIRE,SAFETY SERV 102-7230-542.31-01 19.31
SUPPLIES 102-7230-542.31-01 43.13
FIRST AID & SAFETY EQUIP.102-7230-542.31-01 29.39
SECURITY,FIRE,SAFETY SERV 102-7230-542.31-01 (9.65)
SECURITY,FIRE,SAFETY SERV 102-7230-542.31-01 (4.43)
ANGELES MILLWORK & LUMBER FASTENERS, FASTENING DEVS 102-7230-542.31-20 99.18
PAINTS,COATINGS,WALLPAPER 102-7230-542.31-25 158.73
LUMBER& RELATED PRODUCTS 102-7230-542.31-20 254.28
HAND TOOLS ,POW&NON POWER 102-7230-542.31-01 39.47
LUMBER& RELATED PRODUCTS 102-7230-542.31-25 42.79
JJC RESOURCES, LLC ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 1,866.40
LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 1,117.47
LEITZ FARMS, INC AUTO & TRUCK MAINT. ITEMS 102-7230-542.31-01 23.87
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 102-7230-542.41-50 38.55
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 19.09
MISC PROFESSIONAL SERVICE 102-7230-542.47-10 21.72
SNAP-ON TOOLS - SARGENT
TOOLS LLC
HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 126.87
Page 6 of 19 Mar 13, 2024 6:48:47 AMMarch 19, 2024 E - 13
City of Port Angeles
City Council Expenditure Report
Between Feb 24, 2024 and Mar 8, 2024
Vendor Description Account Number Amount
SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 102-7230-542.31-01 23.93
FASTENERS, FASTENING DEVS 102-7230-542.31-20 67.26
FASTENERS, FASTENING DEVS 102-7230-542.35-01 28.62
THURMAN SUPPLY AIR CONDITIONING & HEATNG 102-7230-542.31-01 84.94
Street Division Total:$4,263.63
Public Works-Street Department Total:$4,263.63
Street Fund Total:$4,263.63
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JAN 107-0000-237.00-00 409.40
Division Total:$409.40
Department Total:$409.40
MCFALL, BARBARA MISC PROFESSIONAL SERVICE 107-5160-528.41-50 400.00
MISC TRAVEL D LABOY-NW LEADERSHIP SEM 107-5160-528.43-11 182.00
M RIFE-NW LEADERSHIP SEMI 107-5160-528.43-11 182.00
PETEK & ASSOCIATES HEALTH RELATED SERVICES 107-5160-528.41-50 385.00
HEALTH RELATED SERVICES 107-5160-528.41-50 770.00
RACOM CORPORATION RADIO & TELECOMMUNICATION 107-5160-528.48-10 6,976.73
Pencom Division Total:$8,895.73
Pencom Department Total:$8,895.73
Pencom Fund Total:$9,305.13
ALPINE AUTO INC EXTERNAL LABOR SERVICES 175-5260-524.41-15 (10,890.00)
EXTERNAL LABOR SERVICES 175-5260-524.41-15 10,890.00
GENERAL PACIFIC INC HUMAN SERVICES 175-5260-524.43-10 800.00
LINCOLN STREET STATION SHIPPING AND HANDLING 175-5260-524.42-10 15.72
Code Enforcement Division Total:$815.72
Criminal Justice Department Total:$815.72
Code Compliance Enforcmt Fund Total:$815.72
ANGELES MILLWORK & LUMBER LUMBER& RELATED PRODUCTS 310-5950-594.65-10 1,029.95
HEWLETT-PACKARD COMPANY COMPUTER HARDWARE&PERIPHE 310-5950-594.65-10 545.71
N & N CONSTRUCTION BLDG CONSTRUC. SERVICES- 310-5950-594.65-10 22,158.20
Homeland Security Division Total:$23,733.86
Public Safety Projects Department Total:$23,733.86
NORDLAND CONSTRUCTION
NORTHWEST
CONSTRUCTION SERVICES,HEA 310-8985-594.65-10 151,468.51
Misc Parks Projects Division Total:$151,468.51
Capital Proj-Parks & Rec Department Total:$151,468.51
Page 7 of 19 Mar 13, 2024 6:48:47 AMMarch 19, 2024 E - 14
City of Port Angeles
City Council Expenditure Report
Between Feb 24, 2024 and Mar 8, 2024
Vendor Description Account Number Amount
Capital Improvement Fund Total:$175,202.37
PARAMETRIX INC CONSULTING SERVICES 312-7930-595.65-10 4,886.91
CONSULTING SERVICES 312-7930-595.65-10 9,590.92
VANIR CONSTRUCTION MGMT, INC CONSULTING SERVICES 312-7930-595.65-10 7,065.00
GF-Street Projects Division Total:$21,542.83
Capital Projects-Pub Wks Department Total:$21,542.83
Transportation Benefit Fund Total:$21,542.83
A/R MISCELLANEOUS REFUNDS DIFF OF EST VS ACT 401-0000-213.10-90 3,230.33
ANIXTER ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 2,278.33
ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 2,314.15
ELECTRICAL CABLES & WIRES 401-0000-141.42-00 46,400.47
ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 128.98
BORDER STATES INDUSTRIES INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 974.36
ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 1,335.50
ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 203.09
ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 2,645.89
ELECTRICAL CABLES & WIRES 401-0000-141.41-00 2,389.61
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 1,089.00
ELECTRICAL CABLES & WIRES 401-0000-141.41-00 1,688.07
GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 7,846.02
MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 106.06
FINAL BILL REFUND 401-0000-122.10-99 343.92
FINAL BILL REFUND 401-0000-122.10-99 4.56
FINAL BILL REFUND 401-0000-122.10-99 210.34
FINAL BILL REFUND 401-0000-122.10-99 211.99
Division Total:$73,400.67
Department Total:$73,400.67
DELL MARKETING LP COMPUTER HARDWARE&PERIPHE 401-7111-533.31-60 2,013.08
MILSOFT UTILITY SOLUTIONS DATA PROC SERV &SOFTWARE 401-7111-533.48-02 3,341.39
Engineering-Electric Division Total:$5,354.47
EES CONSULTING INC MISC PROFESSIONAL SERVICE 401-7120-533.49-01 324.50
MARSH MUNDORF PRATT
SULLIVAN
CONSULTING SERVICES 401-7120-533.49-01 346.59
NORTHWEST PUBLIC POWER
ASSN
MEMBERSHIPS 401-7120-533.49-01 15,825.75
Page 8 of 19 Mar 13, 2024 6:48:47 AMMarch 19, 2024 E - 15
City of Port Angeles
City Council Expenditure Report
Between Feb 24, 2024 and Mar 8, 2024
Vendor Description Account Number Amount
Power Systems Division Total:$16,496.84
AMAZON CAPITAL SERVICES FUEL,OIL,GREASE, & LUBES 401-7180-533.31-01 190.59
CUTLERY,DISHES GLASS ETC 401-7180-533.31-01 18.81
OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 8.98
ANGELES MILLWORK & LUMBER GASES CONT.EQUIP:LAB,WELD 401-7180-533.31-01 85.67
BORDER STATES INDUSTRIES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 219.34
ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 566.89
ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 69.27
ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 1,045.60
CAPTAIN T'S NOTIONS & RELATED SEWING 401-7180-533.31-01 19.75
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JAN 401-7180-533.44-50 104,342.31
ESRI INC DATA PROC SERV &SOFTWARE 401-7180-533.48-02 2,500.00
LUTZCO, INC. FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 164.85
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 890.25
FIRE PROTECTION EQUIP/SUP 401-7180-533.34-02 821.73
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 226.63
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 824.53
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 905.95
MATT'S TOOLS USA, LLC HAND TOOLS ,POW&NON POWER 401-7180-533.35-01 18.02
HAND TOOLS ,POW&NON POWER 401-7180-533.35-01 340.73
JANITORIAL SUPPLIES 401-7180-533.31-01 136.11
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
CDL REIMBURSMENT 401-7180-533.49-90 207.03
CDL REIMBURSEMENT 401-7180-533.49-90 215.27
MISC TRAVEL J NELSON-ADMIN PROF SERIE 401-7180-533.43-10 516.65
PUGET SOUND HARDWARE, INC HARDWARE,AND ALLIED ITEMS 401-7180-533.31-20 631.29
ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 193.58
SHI INTERNATIONAL CORP COMPUTERS,DP & WORD PROC. 401-7180-533.31-60 93.02
SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 401-7180-533.31-01 26.10
US BANK-DEBT SVC WIRES FINANCIAL SERVICES 401-7180-592.83-10 6,700.00
Electric Operations Division Total:$121,978.95
Public Works-Electric Department Total:$143,830.26
Electric Utility Fund Total:$217,230.93
HEMPEL PIPE & SUPPLY INC PIPE FITTINGS 402-0000-237.00-00 (58.72)
Division Total:($58.72)
Department Total:($58.72)
Page 9 of 19 Mar 13, 2024 6:48:47 AMMarch 19, 2024 E - 16
City of Port Angeles
City Council Expenditure Report
Between Feb 24, 2024 and Mar 8, 2024
Vendor Description Account Number Amount
AMAZON CAPITAL SERVICES FIRST AID & SAFETY EQUIP.402-7380-534.31-01 271.80
SUPPLIES 402-7380-534.31-01 27.31
AUTO & TRUCK MAINT. ITEMS 402-7380-534.31-01 34.67
FIRST AID & SAFETY EQUIP.402-7380-534.31-01 491.13
HARDWARE,AND ALLIED ITEMS 402-7380-534.31-01 239.56
COMPUTERS,DP & WORD PROC. 402-7380-534.31-01 872.38
ANGELES MILLWORK & LUMBER HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 103.68
FASTENERS, FASTENING DEVS 402-7380-534.31-20 82.22
PAINTING EQUIPMENT & ACC 402-7380-534.31-20 11.63
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPL 402-7380-534.31-20 (4,356.00)
ELECTRICAL EQUIP & SUPPL 402-7380-534.31-20 4,356.00
ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 4,356.00
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JAN 402-7380-534.44-50 23,425.97
DR. PANZA LLC HEALTH RELATED SERVICES 402-7380-534.49-90 210.00
ESRI INC DATA PROC SERV &SOFTWARE 402-7380-534.48-02 2,500.00
FASTENAL INDUSTRIAL CLOTHING & APPAREL 402-7380-534.31-01 92.74
FERGUSON ENTERPRISES INC PIPE AND TUBING 402-7380-534.31-20 761.21
HEMPEL PIPE & SUPPLY INC PIPE FITTINGS 402-7380-534.31-20 718.52
INTERWEST CONSTRUCTION, INC. CONSTRUCTION SERVICES,HEA 402-7380-534.48-10 28,826.85
MISC CITY CONSERVATION
REBATES
RAIN BARREL REBATE - J. S 402-7380-534.49-90 25.00
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MEAL TICKET - 8" MAIN BRE 402-7380-534.31-01 55.50
MEAL TICKET - 8" MAIN BRE 402-7380-534.31-01 55.50
MEAL TICKET - 8" MAIN BRE 402-7380-534.31-01 55.50
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 402-7380-534.41-50 38.55
PLATT ELECTRIC SUPPLY INC METALS,BARS,PLATES,RODS 402-7380-534.31-20 11.95
ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 54.10
PROFESSIONAL TRAINING ASSN HUMAN SERVICES 402-7380-534.43-10 100.00
HUMAN SERVICES 402-7380-534.43-10 100.00
REG CODE 4983-1002-1-E39A 402-7380-534.43-10 100.00
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 50.34
MISC PROFESSIONAL SERVICE 402-7380-534.47-10 163.49
QUARRY, THE PORT ANGELES, LLC ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 296.48
SHERWIN-WILLIAMS COMPANY,
THE
PAINTS,COATINGS,WALLPAPER 402-7380-534.31-20 6,164.96
Page 10 of 19 Mar 13, 2024 6:48:47 AMMarch 19, 2024 E - 17
City of Port Angeles
City Council Expenditure Report
Between Feb 24, 2024 and Mar 8, 2024
Vendor Description Account Number Amount
SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 217.00
TESTING&CALIBRATION SERVI 402-7380-534.41-50 295.00
SWAIN'S GENERAL STORE INC HAND TOOLS ,POW&NON POWER 402-7380-534.31-01 126.17
HARDWARE,AND ALLIED ITEMS 402-7380-534.31-01 156.58
THURMAN SUPPLY PIPE AND TUBING 402-7380-534.31-20 22.65
ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 74.19
METALS,BARS,PLATES,RODS 402-7380-534.31-20 683.57
FASTENERS, FASTENING DEVS 402-7380-534.31-20 65.34
UNITED RENTALS NORTHWEST INC AUTO SHOP EQUIPMENT & SUP 402-7380-534.45-30 2,041.36
WALTER E NELSON CO BUTCHER SHOP & MEAT EQUIP 402-7380-534.31-05 1,037.63
WASHINGTON (DOH), STATE OF ENVIRONMENTAL&ECOLOGICAL 402-7380-534.49-90 11,255.70
Water Division Total:$86,272.23
ANGELES MILLWORK & LUMBER HAND TOOLS ,POW&NON POWER 402-7382-534.35-01 78.35
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7382-534.47-10 53.20
SWAIN'S GENERAL STORE INC SHOES AND BOOTS 402-7382-534.31-01 315.53
Industrial Water Treatmnt Division Total:$447.08
Public Works-Water Department Total:$86,719.31
Water Utility Fund Total:$86,660.59
AMAZON CAPITAL SERVICES RETURN 403-7480-535.31-01 (34.95)
FIRST AID & SAFETY EQUIP.403-7480-535.31-01 254.53
SUPPLIES 403-7480-535.31-01 27.31
FIRST AID & SAFETY EQUIP.403-7480-535.31-01 369.17
ANGELES MILLWORK & LUMBER ROAD/HGWY HEAVY EQUIPMENT 403-7480-535.31-01 5.71
BAXTER AUTO PARTS #15 AUTO SHOP EQUIPMENT & SUP 403-7480-535.31-01 20.89
COLE INDUSTRIAL INC STEAM & HOT WATER BOILERS 403-7480-535.31-20 1,331.56
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JAN 403-7480-535.44-50 19,977.16
DR. PANZA LLC HEALTH RELATED SERVICES 403-7480-535.49-90 420.00
EDGE ANALYTICAL WATER SEWAGE TREATMENT EQ 403-7480-535.41-50 83.51
MISC PROFESSIONAL SERVICE 403-7480-535.41-50 813.91
WATER SEWAGE TREATMENT EQ 403-7480-535.41-50 59.40
MISC PROFESSIONAL SERVICE 403-7480-535.41-50 59.40
ESRI INC DATA PROC SERV &SOFTWARE 403-7480-535.48-02 2,500.00
FEDERAL EXPRESS CORP SHIPPING CHARGES 403-7480-535.42-10 344.59
SHIPPING CHARGES 403-7480-535.42-10 46.44
GRANICH ENGINEERED STEAM & HOT WATER BOILERS 403-7480-535.31-20 2,179.58
Page 11 of 19 Mar 13, 2024 6:48:47 AMMarch 19, 2024 E - 18
City of Port Angeles
City Council Expenditure Report
Between Feb 24, 2024 and Mar 8, 2024
Vendor Description Account Number Amount
PRODUCTS INC
HARTNAGEL BUILDING SUPPLY INC PLASTICS 403-7480-535.31-01 34.21
HD SUPPLY FACILITIES MAINT. SUPPLIES 403-7480-535.35-01 142.20
JOHNSON CONTROLS SECURITY
SOLUTIONS
CONSULTING SERVICES 403-7480-535.41-50 219.89
MATT'S TOOLS USA, LLC HOSP SURG ACCES & SUNDRIS 403-7480-535.31-01 217.80
MCMASTER-CARR SUPPLY CO HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 679.05
NAPA AUTO PARTS AUTO SHOP EQUIPMENT & SUP 403-7480-535.31-01 173.43
NCL NORTH CENTRAL
LABORATORIES
CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 373.37
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 403-7480-535.41-50 38.54
PETROCARD, INC FUEL,OIL,GREASE, & LUBES 403-7480-535.32-20 570.89
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 403-7480-535.47-10 742.78
SHI INTERNATIONAL CORP COMPUTERS,DP & WORD PROC. 403-7480-535.48-02 467.94
SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.403-7480-535.31-01 (54.31)
FIRST AID & SAFETY EQUIP.403-7480-535.31-01 108.62
JANITORIAL SUPPLIES 403-7480-535.31-01 140.71
SHOES AND BOOTS 403-7480-535.31-01 145.68
SHOES AND BOOTS 403-7480-535.31-01 143.50
THURMAN SUPPLY HARDWARE,AND ALLIED ITEMS 403-7480-535.31-20 36.22
Wastewater Division Total:$32,638.73
Public Works-Wastewater Department Total:$32,638.73
Wastewater Utility Fund Total:$32,638.73
A/R MISCELLANEOUS REFUNDS DUPLICATE PAYMENT 404-0000-213.10-90 31.11
Division Total:$31.11
Department Total:$31.11
AMAZON CAPITAL SERVICES FIRST AID & SAFETY EQUIP.404-7538-537.31-01 185.45
FIRST AID & SAFETY EQUIP.404-7538-537.31-01 212.36
FEED,BEDDING,VIT-ANIMALS 404-7538-537.31-01 49.24
ANGELES MILLWORK & LUMBER ELECTRICAL CABLES & WIRES 404-7538-537.31-01 67.15
JANITORIAL SUPPLIES 404-7538-537.31-01 23.58
BRADY TRUCKING INC MISCELLANEOUS SERVICES 404-7538-537.41-51 37,823.76
CLEAN EARTH EVIRONMENTAL
SOLUTIONS
PW CONSTRUCTION & RELATED 404-7538-537.41-50 773.98
PW CONSTRUCTION & RELATED 404-7538-537.41-50 773.98
PW CONSTRUCTION & RELATED 404-7538-537.41-50 706.68
Page 12 of 19 Mar 13, 2024 6:48:47 AMMarch 19, 2024 E - 19
City of Port Angeles
City Council Expenditure Report
Between Feb 24, 2024 and Mar 8, 2024
Vendor Description Account Number Amount
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JAN 404-7538-537.44-50 25,928.19
DR. PANZA LLC HEALTH RELATED SERVICES 404-7538-537.49-90 210.00
ELAVON, INC-WIRE TRANSACTION FEES 404-7538-537.41-50 5,245.30
ESRI INC DATA PROC SERV &SOFTWARE 404-7538-537.48-02 2,500.00
HARTNAGEL BUILDING SUPPLY INC ROOFING MATERIALS 404-7538-537.48-10 49.07
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
BOOT REIMBURSEMENT 02/01/ 404-7538-537.31-01 244.30
MEAL TICKET - OVERTIME 02 404-7538-537.31-01 18.50
PARADIGM SOFTWARE, LLC DATA PROC SERV &SOFTWARE 404-7538-537.48-02 13,705.05
RADIO PACIFIC INC (KONP) FLOOR COVERING, INSTALLED 404-7538-537.41-15 220.00
SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.404-7538-537.31-01 37.92
FIRST AID & SAFETY EQUIP.404-7538-537.31-01 243.10
UNITED RENTALS NORTHWEST INC AUTO SHOP EQUIPMENT & SUP 404-7538-537.45-30 2,041.35
FUEL,OIL,GREASE, & LUBES 404-7538-537.48-10 202.55
WASTE CONNECTIONS, INC MISC PROFESSIONAL SERVICE 404-7538-537.49-94 497,500.00
SW - Transfer Station Division Total:$588,761.51
AMAZON CAPITAL SERVICES FIRST AID & SAFETY EQUIP.404-7580-537.31-01 185.44
SUPPLIES 404-7580-537.31-01 27.30
MISC TRAVEL J FROJEN-DROP OFF SAMPLES 404-7580-537.43-10 29.50
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 404-7580-537.41-50 38.55
Solid Waste-Collections Division Total:$280.79
ASPECT CONSULTING, LLC CONSULTING SERVICES 404-7585-537.41-50 23,126.25
MISC TRAVEL J SAGE-DROP OFF SAMPLES/T 404-7585-537.43-10 29.50
J SAGE-SAMPLE DELIVERY TO 404-7585-537.43-10 14.75
PLATT ELECTRIC SUPPLY INC BUILDING MAINT&REPAIR SER 404-7585-537.31-20 248.39
SWAIN'S GENERAL STORE INC HAND TOOLS ,POW&NON POWER 404-7585-537.35-01 112.36
Solid Waste-Landfill Division Total:$23,531.25
Public Works-Solid Waste Department Total:$612,573.55
Solid Waste Utility Fund Total:$612,604.66
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JAN 406-0000-237.00-00 28.60
Division Total:$28.60
Department Total:$28.60
AMAZON CAPITAL SERVICES FIRST AID & SAFETY EQUIP.406-7412-538.31-01 17.27
SUPPLIES 406-7412-538.31-01 27.30
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-JAN 406-7412-538.49-50 412.54
Page 13 of 19 Mar 13, 2024 6:48:47 AMMarch 19, 2024 E - 20
City of Port Angeles
City Council Expenditure Report
Between Feb 24, 2024 and Mar 8, 2024
Vendor Description Account Number Amount
ESRI INC DATA PROC SERV &SOFTWARE 406-7412-538.48-02 2,500.00
MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 406-7412-538.31-01 79.00
OSBORN CONSULTING, INC CONSULTING SERVICES 406-7412-538.41-50 6,662.55
PORT ANGELES POWER
EQUIPMENT
MACHINERY & HEAVY HRDWARE 406-7412-538.31-01 23.87
SWAIN'S GENERAL STORE INC SHOES AND BOOTS 406-7412-538.31-01 163.21
SHOES AND BOOTS 406-7412-538.31-01 201.18
SHOES AND BOOTS 406-7412-538.35-01 168.65
THURMAN SUPPLY PIPE AND TUBING 406-7412-538.31-20 479.80
Stormwater Division Total:$10,735.37
Public Works-Wastewater Department Total:$10,735.37
Stormwater Utility Fund Total:$10,763.97
LIFE ASSIST SUPPLIES 409-6025-526.31-01 3,110.98
SUPPLIES 409-6025-526.31-13 160.61
SUPPLIES 409-6025-526.31-13 377.16
SUPPLIES 409-6025-526.31-01 4,061.08
SUPPLIES 409-6025-526.31-13 198.16
SUPPLIES 409-6025-526.31-01 1,599.88
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 1,393.47
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 655.92
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 529.96
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 419.53
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 15.60
SUPPLIES 409-6025-526.31-01 587.87
OLYMPIC AMBULANCE INC 4TH QTR AMBULANCE 409-6025-526.41-50 9,116.74
OLYMPIC MEDICAL CENTER VERRINDER 409-6025-526.41-50 642.00
OLYMPIC PENINSULA COMMUNITY
CLINIC
HEALTH RELATED SERVICES 409-6025-526.41-50 15,651.04
SYSTEMS DESIGN WEST, LLC HUMAN SERVICES 409-6025-526.41-50 2,713.26
WFCA'S FIRE SERVICE
BOOKSTORE
COMMUNICATIONS/MEDIA SERV 409-6025-526.41-50 575.00
ZOLL MEDICAL CORPORATION SUPPLIES 409-6025-526.31-01 613.58
SUPPLIES 409-6025-526.31-01 805.16
Medic I Division Total:$43,227.00
Fire Department Total:$43,227.00
Medic I Utility Fund Total:$43,227.00
Page 14 of 19 Mar 13, 2024 6:48:47 AMMarch 19, 2024 E - 21
City of Port Angeles
City Council Expenditure Report
Between Feb 24, 2024 and Mar 8, 2024
Vendor Description Account Number Amount
CASCADIA LAW GROUP HARBOR CLEANUP 413-7481-535.41-50 526.40
HARBOR CLEANUP 413-7481-535.41-50 1,809.50
PKG LAW, PS HARBOR CLEANUP 413-7481-535.41-50 3,616.26
HARBOR CLEANUP 413-7481-535.41-50 5,565.00
Wastewater Remediation Division Total:$11,517.16
Public Works-Wastewater Department Total:$11,517.16
Harbor Clean Up Fund Total:$11,517.16
DAVE'S HEATING & COOLING SVC AIR CONDITIONING & HEATNG 421-7121-533.49-86 10,000.00
AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00
PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 421-7121-533.31-01 125.65
PORT OF PORT ANGELES EQUIP MAINT & REPAIR SERV 421-7121-533.49-86 1,040.00
Conservation Division Total:$11,965.65
Public Works-Electric Department Total:$11,965.65
Conservation Fund Total:$11,965.65
FERGUSON ENTERPRISES INC SUPPLIES 452-7388-594.65-10 1,877.06
KPFF CONSULTING ENGINEERS CONSULTING SERVICES 452-7388-594.65-10 5,000.00
N & N CONSTRUCTION CONSTRUCTION SERVICES,HEA 452-7388-594.65-10 39,113.52
Water Projects Division Total:$45,990.58
Public Works-Water Department Total:$45,990.58
Water Utility CIP Fund Total:$45,990.58
KPFF CONSULTING ENGINEERS CONSULTING SERVICES 453-7488-594.65-10 4,015.00
Wastewater Projects Division Total:$4,015.00
Public Works-Wastewater Department Total:$4,015.00
WasteWater Utility CIP Fund Total:$4,015.00
KPFF CONSULTING ENGINEERS CONSULTING SERVICES 454-7588-594.65-10 5,000.00
Solid Waste Coll Projects Division Total:$5,000.00
Public Works-Solid Waste Department Total:$5,000.00
Solid Waste Utility CIP Fund Total:$5,000.00
ASSOCIATED PETROLEUM
PRODUCTS, INC
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 13,219.46
BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 37.68
DOBBS PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 201.92
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 10.55
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 6.95
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 20.03
Page 15 of 19 Mar 13, 2024 6:48:47 AMMarch 19, 2024 E - 22
City of Port Angeles
City Council Expenditure Report
Between Feb 24, 2024 and Mar 8, 2024
Vendor Description Account Number Amount
O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 98.09
PAPE-KENWORTH NORTHWEST,
INC
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 849.17
PEORIA FORD POLICE EQUIPMENT & SUPPLY 501-0000-237.00-00 (5,021.38)
PETROCARD, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 669.13
SIRENNET.COM AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 401.19
Division Total:$10,492.79
Department Total:$10,492.79
ANGELES MILLWORK & LUMBER AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 1.75
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 8.43
ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.49
ASSOCIATED PETROLEUM
PRODUCTS, INC
FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 26.14
FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 14.07
BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 43.85
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 204.55
BUD CLARY FORD/HYUNDAI AUTO MAJOR TRANSPORTATION 501-7630-594.64-10 54,241.32
AUTO MAJOR TRANSPORTATION 501-7630-594.64-10 54,241.32
AUTO MAJOR TRANSPORTATION 501-7630-594.64-10 54,241.32
CUMMINS NORTHWEST INC RENTAL/LEASE EQUIPMENT 501-7630-548.48-02 784.08
ECOLUBE RECOVERY, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 35.00
AUTO & TRUCK MAINT. ITEMS 501-7630-548.49-90 230.00
FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 49.18
HECKMAN MOTORS, INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 477.50
HERMANN BROS LOGGING &
CONST
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 12.18
HUGHES FIRE EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 173.82
MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 729.62
AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 22.54
NAPA AUTO PARTS PARTS 501-7630-548.34-02 (8.56)
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 501-7630-548.41-50 38.55
PEORIA FORD POLICE EQUIPMENT & SUPPLY 501-7630-594.64-10 60,201.38
PORT ANGELES AUTO GLASS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 499.85
PRICE FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 504.01
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 98.41
SNAP-ON TOOLS - SARGENT AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 2,985.49
Page 16 of 19 Mar 13, 2024 6:48:47 AMMarch 19, 2024 E - 23
City of Port Angeles
City Council Expenditure Report
Between Feb 24, 2024 and Mar 8, 2024
Vendor Description Account Number Amount
TOOLS LLC
TRAIL BOSS AUTO & TRUCK MAINT. ITEMS 501-7630-594.64-10 5,532.77
WILDER TOYOTA INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 413.44
Equipment Services Division Total:$235,822.50
Public Works Department Total:$235,822.50
Equipment Services Fund Total:$246,315.29
CANON USA, INC CONTRACT FINAL 502-2081-518.45-31 (8,039.99)
OFFICE MACHINES & ACCESS 502-2081-518.45-31 4,131.99
OFFICE MACHINES & ACCESS 502-2081-518.45-31 4,131.99
CITIES DIGITAL DATA PROC SERV &SOFTWARE 502-2081-518.48-02 33,845.03
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MEAL TICKET COUNCIL MTG C 502-2081-518.31-01 37.00
SUPERION, LLC DATA PROC SERV &SOFTWARE 502-2081-518.48-02 756.46
VERIZON WIRELESS 02-15 A/C 842160242-00001 502-2081-518.42-10 3,765.68
ZOHO CORPORATION DATA PROC SERV &SOFTWARE 502-2081-518.48-02 4,568.36
Information Technologies Division Total:$43,196.52
SOFTRESOURCES LLC CONSULTING SERVICES 502-2082-594.65-10 1,881.25
TYLER TECHNOLOGIES, INC DATA PROC SERV &SOFTWARE 502-2082-594.65-10 93,677.74
IT Capital Projects Division Total:$95,558.99
Finance Department Total:$138,755.51
Information Technology Fund Total:$138,755.51
AWC EMPLOYEE BENEFITS TRUST L1 MED/DEN/VIS PREMIUMS 503-1631-517.46-34 8,454.02
LIFE INSURANCE 503-1631-517.46-32 1,955.25
LTD 503-1631-517.46-31 7,008.60
MED/DEN/VIS PREMIUMS 503-1631-517.46-30 244,587.34
HSA BANK SERVICE FEE 503-1631-517.41-50 21.00
SERVICE FEE 503-1631-517.41-50 108.50
NW ADMIN TRANSFER ACCT INSURANCE, ALL TYPES 503-1631-517.46-33 99,100.20
INSURANCE, ALL TYPES 503-1631-517.46-34 7,061.40
REDACTED DISABILITY BOARD-FEB 503-1631-517.46-35 21.99
DISABILITY BOARD-FEB 503-1631-517.46-35 197.39
DISABILITY BOARD-FEB 503-1631-517.46-35 737.37
DISABILITY BOARD-FEB 503-1631-517.46-35 2,584.00
REIMBURSE MEDICARE-FEB 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-FEB 503-1631-517.46-35 108.00
Page 17 of 19 Mar 13, 2024 6:48:47 AMMarch 19, 2024 E - 24
City of Port Angeles
City Council Expenditure Report
Between Feb 24, 2024 and Mar 8, 2024
Vendor Description Account Number Amount
REDACTED REIMBURSE MEDICARE-FEB 503-1631-517.46-35 148.50
REIMBURSE MEDICARE-FEB 503-1631-517.46-35 148.50
REIMBURSE MEDICARE-FEB 503-1631-517.46-35 148.50
REIMBURSE MEDICARE-FEB 503-1631-517.46-35 154.10
REIMBURSE MEDICARE-FEB 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-FEB 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-FEB 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-FEB 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-FEB 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-FEB 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-FEB 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-FEB 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-FEB 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-FEB 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-FEB 503-1631-517.46-35 442.90
REIMBURSE MEDICARE-FEB 503-1631-517.46-35 679.70
Other Insurance Programs Division Total:$375,502.66
Self Insurance Department Total:$375,502.66
Self-Insurance Fund Total:$375,502.66
AWC EMPLOYEE BENEFITS TRUST SUPPLEMENTAL LIFE 920-0000-231.53-30 871.50
CHAPTER 13 TRUSTEE CASE #21-10696 920-0000-231.56-90 358.00
EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 710.00
EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-10 677.22
PAYROLL SUMMARY 920-0000-231.52-20 25,460.92
FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 10.78
PAYROLL SUMMARY 920-0000-231.50-10 106,089.11
FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 201.10
PAYROLL SUMMARY 920-0000-231.50-20 124,005.54
HAWAII DEPARTMENT OF
TAXATION
PAYROLL SUMMARY 920-0000-231.50-30 327.40
PAYROLL SUMMARY 920-0000-231.50-30 (327.40)
HRA VEBA PLAN PAYROLL SUMMARY 920-0000-231.52-60 3,200.00
HSA BANK EMPLOYEE CONTRIBUTIONS 920-0000-231.52-40 4,730.98
PAYROLL SUMMARY 920-0000-231.53-11 1,050.00
PAYROLL SUMMARY 920-0000-231.53-12 257.73
JOHN HANCOCK LIFE INSURANCE PAYROLL SUMMARY 920-0000-231.52-25 1,655.54
Page 18 of 19 Mar 13, 2024 6:48:47 AMMarch 19, 2024 E - 25
City of Port Angeles
City Council Expenditure Report
Between Feb 24, 2024 and Mar 8, 2024
Vendor Description Account Number Amount
CO
LEOFF PAYROLL SUMMARY 920-0000-231.51-21 36,205.78
MISSION SQUARE-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 32,275.44
OFFICE OF SUPPORT
ENFORCEMENT
PAYROLL SUMMARY 920-0000-231.56-20 1,116.83
PERS PAYROLL SUMMARY 920-0000-231.51-10 835.81
PAYROLL SUMMARY 920-0000-231.51-11 17,572.93
PAYROLL SUMMARY 920-0000-231.51-12 91,114.51
TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 2,537.00
PAYROLL SUMMARY 920-0000-231.54-10 2,537.00
UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 178.99
WSCFF/EMPLOYEE BENEFIT
TRUST
PAYROLL SUMMARY 920-0000-231.53-20 5,800.00
Division Total:$459,452.71
Department Total:$459,452.71
Payroll Clearing Fund Total:$459,452.71
Total for Checks Dated Between Feb 24, 2024 and Mar 8, 2024 $2,673,040.95
Page 19 of 19 Mar 13, 2024 6:48:47 AMMarch 19, 2024 E - 26
Date: March 19, 2024
To: City Council
From: Calvin W. Goings, Deputy City Manager
Ben Braudrick, Planning Supervisor
Subject: Laminar Law, PLLC Contract for Hearing Examiner Services
Background / Analysis:
The Hearing Examiner is a professional service position. Selection of a Hearing Examiner is based on
qualifications, not on competitive bid. Qualifications for the office of the Hearing Examiner are expertise
in land use law and planning, and the training and experience necessary to conduct administrative or quasi-
judicial hearings and issue decisions and recommendations on land use and regulatory matters.
Our code provides that the City Manager shall select the Hearing Examiner, subject to ratification by the
City Council.
After notification from Trebucket Legal Consulting, LLC that they were ending Hearing Examiner services,
staff worked with Laminar Law, PLLC to develop an identical and updated rate structure that includes a
monthly retainer and per hearing flat rate. The contract is now presented to the City Council for ratification
of the City Manager’s action.
Funding Overview:
The Community and Economic Development Department has budgeted $15,000 for Hearing Examiner
Services in the Council approved 2023 Budget.
Attachment:
1. Laminar Law, PLLC Legal Contract
Summary: The Port Angeles Municipal Code Section 2.18.020 authorizes the City Manager to appoint a
Hearing Examiner subject to Council ratification. The City’s current contracted Hearing Examiner services
are provided by Trebucket Legal Consulting, LLC which has notified City staff that they are no longer
providing these services. Laminar Law, PLLC has been serving the City ably as the acting Hearing
Examiner. City Staff has worked with Laminar Law, PLLC to provide an identical scope and contract for
retainer and fixed hearing rates to serve as the City’s new permanent Hearing Examiner.
Funding: The Community and Economic Development Department has budgeted $15,000 for Hearing
Examiner Services in the Council approved 2024 Budget.
Recommendation: 1) Ratify the City Manager’s appointment of Laminar Law, PLLC for Hearing
Examiner services; 2) authorize the City Manager to execute all related documents; and 3) authorize the
City Manager to make minor modifications and necessary.
March 19, 2024 E - 27
1 of 9
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF PORT ANGELES
AND LAMINAR LAW, PLLC
THIS AGREEMENT is made this _15th__ day of ____February__, 2024, between the
City of Port Angeles ("City") and Laminar Law, PLLC (“Consultant" or “Laminar”).
WHEREAS, Consultant is in the business of providing certain professional
services specified herein, and
WHEREAS, the City desires to contract with Consultant for the provision of such
services and Consultant agrees to contract with the City for same;
NOW, THEREFORE, in consideration of the mutual promises set forth herein, it
is agreed between the parties as follows:
TERMS
I.Description of Work.
Consultant shall perform on-call Hearing Examiner services as described in Exhibit A, “Scope of
Work," which is attached and incorporated herein by this reference, according to the standard of
care for such services. Consultant shall not perform any additional services without the express
permission of the City.
II.Payment.
A.The City shall pay the Consultant set forth in Exhibit B for the services described in this
Agreement.
B.Consultant shall submit a payment invoice to the City after such services have been
performed, and the City shall make payment within thirty (30) days after the submittal of
the approved invoice. Each invoice shall describe the tasks performed and the total hours
involved in providing services.
C.If the City objects to all or any portion of any invoice, it shall notify Consultant of the
same within five (5) days from the date of receipt and shall pay that portion of the invoice
not in dispute. The parties shall immediately make every effort to settle the disputed
portion of the invoice.
III.Relationship of Parties.
The parties intend that this Agreement will create an independent contractor/client relationship.
The Consultant is customarily engaged in an independently established trade that encompasses
the specific services provided to the City hereunder; no agent, employee, representative, or
subcontractor of the Consultant shall be deemed to be the employee, agent, representative, or
Attachment 1
March 19, 2024 E - 28
2 of 9
subcontractor of the City. None of the benefits provided by the City to its employees, including,
but not limited to, compensation, insurance, and unemployment insurance, are available from the
City to the Consultant or his employees, agents, representatives, or subcontractors. The
Consultant will be solely and entirely responsible for its acts and the acts of the Consultant’s
agents, employees, representatives, and subcontractors during the performance of this
Agreement.
IV. Duration of Work.
This Agreement shall be effective for a period commencing from the date of February 15, 2024
to January 31, 2029 except as provided for in paragraph V below. At the expiry of the initial
term of this Agreement, this Agreement shall be automatically extended for an additional one-
year term unless this Agreement is terminated by either party prior to January 31, 2029.
V. Termination.
The City shall have the option to terminate this Agreement at any time. Termination shall be
effective after thirty (30) days upon delivery of written notice to the Consultant. Th e Consultant
shall have the option to terminate this Agreement after sixty (60) days upon delivery of written
notice to the City unless the City determines the Consultant can be released from the contract
prior to sixty days.
In the event of termination, the City shall only be responsible for paying for services
satisfactorily performed by Consultant to the effective date of termination. The Director of
Community and Economic Development shall make the final determination about what services
have been satisfactorily performed and which decision shall be final, binding, and conclusive.
VI. Discrimination.
In the hiring of employees for the performance of work under this Agreement or any subcontract
hereunder, Consultant, its subcontractors, or any person acting on behalf of Consultant shall not,
by reason of race, religion, color, sex, national origin or presence of any sensory, mental, or
physical handicap discriminate against any person who is qualified and available to perform the
work to which the employment relates.
VII. Indemnification.
Consultant shall defend, indemnify and hold the City, its officers, officials, employees, and
volunteers harmless from any and all claims, injuries, damages, losses or suits, including
attorney fees, arising out of or resulting from the negligent acts, errors or omissions of the
Consultant in the performance of this Agreement, except for injuries and damages caused by the
sole negligence of the City.
It is further specifically and expressly understood that the indemnification provided herein
constitutes the Consultant’s waiver of immunity under Industrial Insurance, Title 51 RCW,
solely for the purposes of this indemnification. This waiver has been mutually negotiated by the
parties. The provisions of this section shall survive the expiration or termination of this
Agreement.
March 19, 2024 E - 29
3 of 9
VIII. Insurance.
A. Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement, insurance against
claims for injuries to persons or damage to property which may arise from or in connection with
the performance of the work hereunder by the Consultant, its agents, representatives, or
employees.
B. No Limitation
Consultant’s maintenance of insurance as required by the agreement shall not be construed to
limit the liability of the Consultant to the coverage provided by such insurance, or otherwise
limit the City’s recourse to any remedy available at law or in equity.
C. Minimum Scope of Insurance
Consultant shall obtain insurance of the types and coverage described below:
1. Automobile Liability insurance covering all non-owned and hired vehicles. Coverage
shall be at least as broad as Insurance Services Office (ISO) form CA 00 01. The
Consultant affirms that each of its independent contractors serving the City will maintain
appropriate individual automobile insurance coverage throughout the course of the
contract term between the parties. Further, Laminar agrees to indemnify the City of any
liability that may be associated with the work its independent contractors perform under
the contract in relation to individual automobile liability insurance. Both parties
acknowledge that the work Laminar performs under this contract relates to Hearing
Examiner services and does not involve driving or the operation of a vehicle on behalf of,
or for, the City.
2. Commercial General Liability insurance shall be at least as broad as ISO occurrence form
CG 00 01 and shall cover liability arising from premises, operations, stop-gap
independent contractors and personal injury and advertising injury. The City shall be
named as an additional insured under the Consultant’s Commercial General Liability
insurance policy with respect to the work performed for the City using an additional
insured endorsement at least as broad as ISO endorsement form CG 20 26.
3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
4. Professional Liability insurance appropriate to the Consultant’s profession.
D. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
March 19, 2024 E - 30
4 of 9
1. Automobile Liability insurance with a minimum combined single limit for bodily injury
and property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than
$2,000,000 each occurrence, $2,000,000 general aggregate.
3. Professional Liability insurance shall be written with limits no less than $1,000,000 per
claim and $2,000,000 policy aggregate limit.
E. Other Insurance Provision
The Consultant’s Commercial General Liability insurance policies are to contain, or be endorsed
to contain, that they shall be primary insurance as respect the City. Any Insurance, self-
insurance, or self-insured pool coverage maintained by the City shall be excess of the
Consultant’s insurance and shall not contribute with it.
F. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII.
G. Verification of Coverage
At the City’s request, Consultant shall furnish the City with original certificates and a copy of the
amendatory endorsements, including the additional insured endorsement, evidencing the
insurance requirements of the Consultant before commencement of the work.
H. Notice of Cancellation
The Consultant shall provide the City with written notice of any policy cancellation within two
business days of their receipt of such notice.
I. Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a
material breach of contract, upon which the City may, after giving five business days’ notice to
the Consultant to correct the breach, immediately terminate the contract or, at its discretion,
procure or renew such insurance and pay any and all premiums in connection therewith, with any
sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset
against funds due the Consultant from the City.
J. Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above, the City
shall be insured for the full available limits of Commercial General and Excess or Umbrella
liability maintained by the Consultant, irrespective of whether such limits maintained by the
Consultant are greater than those required by this Agreement or whether any certificate of
March 19, 2024 E - 31
5 of 9
insurance furnished to the City evidences limits of liability lower than those maintained by the
Consultant.
IX. Modification.
No waiver, alteration, or modification of any of the provisions of this Agreement shall be
binding unless in writing and signed by a duly authorized representative of the City and
Consultant.
X. Assignment.
Any assignment of this Agreement by Consultant without the City’s written consent shall be
void.
XI. Written Notice.
Unless notified to the contrary, all communications regarding this Agreement shall be sent to the
parties at the addresses listed below. Any written notice hereunder shall become effective as of
the date of mailing by registered or certified mail and shall be deemed sufficiently given if sent
to the addressee at the address stated in this Agreement or such other address as may be hereafter
specified in writing. The parties, however, may agree to receive notice through email but no
official matter shall be considered “noticed” electronically without receipt and confirmation of
such by all applicable parties.
Notices should be sent to:
Laminar Law, PLLC
Peregrin Sorter, Attorney
1919 N. Union Ave.
Tacoma, WA 98406
City of Port Angeles
Calvin Goings, Deputy City Manager
321 E. Fifth Street
Port Angeles, WA 98362
XII. Non-Waiver of Breach.
The failure of the City to insist upon strict performance of any of the covenants and agreements
contained herein or to exercise any option herein conferred in one or more instances shall not be
construed to be a waiver or relinquishment of said covenants, agreements or options, and the
same shall be and remain in full force and effect.
XIII. Resolution of Disputes, Governing Law.
Disputes shall first be attempted to be resolved by mediation, with each party paying one-half of
the cost of mediation. In the event of any litigation arising out of this Agreement, the prevailing
March 19, 2024 E - 32
6 of 9
party shall be reimbursed for its reasonable attorney fees from the other party. This Agreement
shall be governed by, and construed in accordance with, the laws of the State of Washington.
XVI. Documents and Record Keeping
A. Ownership. All records, files, designs, drawings, specifications, data, information,
materials, reports, memoranda, documents, and other work products, including all
electronically stored information (“ESI”), produced or prepared by the Consultant in
connection with the services rendered under this Agreement (“Documents”) are the
property of the City. Upon request, the Consultant shall provide Documents to the City.
B. Records Maintenance. The Parties acknowledge that the City is subject to records
retention and public records laws. During the progress of the work and services provided
hereunder and for a period of not less than six (6) years from the date of final payment to
the Consultant, the City, and Consultant shall keep, retain, and maintain all Records
defined above, pertaining to the work and services provided pursuant to this Agreement.
If any public records request, litigation, claim, or audit is commenced, the Consultant
shall cooperate with City and assist in producing all such Records. Records shall be
retained until all public records requests, litigation, claims, or audit findings have been
resolved, even though such public records request, litigation, claim, or audit continues
past the six (6) year retention period.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year above
written.
LAMINAR LAW, PLLC CITY OF PORT ANGELES
Peregrin Sorter, Attorney Nathan A. West, City Manager
By: ___ By: __________________________
March 19, 2024 E - 33
7 of 9
EXHIBIT A
SERVICES AGREEMENT
This conforms to the agreement between the City of Port Angeles and Laminar Law, PLLC, for
Hearing Examiner services.
A. The services provided by Laminar Law, PLLC will consist of the following:
The Hearing Examiner shall provide those services and fulfill those duties as identified in the
City’s ordinances relating to the Hearing Examiner and carry out such other responsibilities as
may be agreed to between the City and the Hearing Examiner. Those services, duties, and
responsibilities include preparing and maintaining Rules of Procedure; preparing for land use
hearings by reviewing files and applicable laws; conducting site views of properties that are the
topic of a land use hearing, when appropriate; conducting hearings on Code Enforcement
matters; conducting hearings on appeals; and preparing written decisions, including findings and
conclusions, on all applications, hearings and appeals heard.
The Consultant shall have adequate technology and equipment to receive large volumes of
records in digital format. No paper copies of permit files, hearing records, staff reports, or
submitted exhibits will be provided to the Consultant by the City.
Peregrin Sorter will serve as the City’s Hearing Examiner. By agreement of the parties, “pro
tem” Hearing Examiners may be used by the Consultant when Mr. Sorter is unavailable or has a
conflict. The City, however, retains the authority to approve of use of “pro tem” Hearing
Examiners. Moreover, this contract is non-exclusive and, accordingly, the City may separately
contract with other providers for hearing services if it so desires.
Within sixty (60) days of the execution of this Agreement, the Parties shall agree to Rules of
Procedure for use in hearings and appellate matters before the Hearing Examiner.
B. The work of the Hearing Examiner will be scheduled by the City’s Department of
Community and Economic Development staff in consultation with Laminar. The City and
Laminar will reserve the third Thursday of every month from 8:00 am until noon to schedule any
applicable hearings, including but not limited to Permitting, Code Enforcement, and appellate
hearings, or any other issues requiring City and Laminar coordination. This regular time slot is
meant to facilitate scheduling hearings and coordination. When necessary, however, hearings
and coordination discussions may be scheduled outside this “regular” time slot by agreement of
the City and Laminar, and at no additional cost.
Hearings may be held in person or virtually as mutually agreed to by the City and the Consultant.
The Consultant shall provide adequate technology and equipment required for successful audio
and video connection capabilities.
C. The Hearing Examiner shall prepare an annual report detailing matters heard in the
previous year, as well as thoughts on how to improve the Hearing Examiner system. The
March 19, 2024 E - 34
8 of 9
Hearing Examiner may also provide suggestions in such report on how the City may update
and/or improve its municipal code where applicable.
D. The Hearing Examiner shall provide at least twos training sessions, each year, to the City.
March 19, 2024 E - 35
9 of 9
EXHIBIT B
RATES
• $825 monthly retainer covering the cost of the matters identified in the Scope of Work
– Exhibit A. The parties acknowledge that this fee covers the annual cost of the
Hearing Examiner providing: an annual report; maintaining Rules of Procedure;
delivering at least two training sessions; and making a three-hour time slot available
each month wherein hearings may be scheduled.
• Permit application hearings shall be billed at the following flat rates:
$ 1,750 $3,000 $3,850
• Single-Family
Residential and
Duplex Variances
• Zoning Reclassifications
• Annexation -
Uncontested
• Binding Site
Improvement Plans
• Nonresidential Variances
and Conditional Use
Permits
• Multifamily Variances
and Conditional Use
Permits
• Preliminary Subdivisions
• Shoreline Substantial
Development Permits
• Street Vacations
• Unclassified Use Permits
• Consolidated hearings on
permit applications, not
including any appeals
• Overlay Zones
• Shoreline Variances, and
• Shoreline Conditional Use
Permits
• Annexation - Contested
• Appeals of Administrative Decisions shall be billed at $225 per hour.
• Code Enforcement Hearings shall be billed at $225 per hour.
• Permit Applications and other hearings not specifically provided for shall be billed at
$225 per hour.
March 19, 2024 E - 36
Date:
To:
From:
Subject:
March 19, 2024
City Council
Mike Healy, Director of Public Works & Utilities
Solid Waste Surplus Equipment Disposal
Background / Analysis: As part of the agreement between the City of Port Angeles and Waste
Connections, Inc. the City received ownership of miscellaneous used equipment and rolling stock. This
equipment is well beyond its useful lifecycle and staff recommends that it be sold at auction with all sale
proceeds credited to the Solid Waste Vehicle Replacement Fund. A list of equipment recommended for
surplus is included below:
Equipment recommended to be sold at auction
2004 950G Wheel Loader 930G Loader Broom Attachment
1988 Ford Air Sweeper Trommel Drum
1990 Wildcat 510 Cougar Trommel Screen John Deere 444J Loader
2003 John Deere 310SG Backhoe 1999 Chevrolet Service Truck
2006 930G Wheel Loader 2005 Sterling Type H Dump Truck
Funding Overview: All proceeds received at auction will be credited to the Solid Waste Vehicle
Replacement Fund.
Summary: Staff is seeking City Council approval to retire and dispose of equipment at public auction
that was conveyed to the City of Port Angeles as part of the agreement with Waste Connections, Inc. at
the time of the transfer of responsibilities to operate the Transfer Station. The equipment recommended
for surplus is well beyond useful life and offers no benefit to the Solid Waste operations primarily due to
the poor condition that it was received.
Funding: All proceeds received at auction will be credited to the Solid Waste Vehicle Replacement
Fund.
Recommendation: Authorize the City Manager to dispose, at public auction, the equipment from the
Solid Waste Division listed as a part of this memorandum, and direct that all proceeds from the sale be
credited to the Solid Waste Vehicle Replacement Fund.
March 19, 2024 E - 37
Date: March 19, 2024
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: Fire and Security Alarm Monitoring Service Agreement – Hi-Tech Security Inc.
Background / Analysis: Hi-Tech Security, Inc. has provided the City’s Regional Transfer Station fire
and security alarm monitoring services since 2022. The new contract funding terms will include fire
alarm monitoring at $60/month and security alarm monitoring at $29.99/month; a total annual not-to
exceed amount of $1,079.88. These contracts will be in place for a three-year term with annual payments
for services.
Funding Overview: Funding is available in the 2024 Solid Waste Professional and Contract Services
budget (404-7538-537-4150) in the annual not-to-exceed amount of $1,079.88 for a three-year contract
term.
Summary: The purpose of this memo is to obtain City Council’s approval for fire and security alarm
monitoring service contracts at the City’s Regional Transfer Station with Hi-Tech Security, Inc. of Port
Angeles, WA, for a three-year contract term.
Funding: Funding is available in the 2024 Solid Waste Professional and Contract Services budget (404-
7538-537-4150) in the annual not-to-exceed amount of $1,079.88 for a three-year contract term.
Recommendation: Approve and authorize the City Manager to sign contracts with Hi-Tech Security,
Inc. for fire and security alarm monitoring services for an annual not-to-exceed amount of $1,079.88,
including applicable taxes, for a three-year contract term, and authorize the City Manager to make minor
modifications to the contracts if necessary.
March 19, 2024 E - 38
Date: March 19, 2024
To: City Council
From: Calvin W. Goings, Deputy City Manager
Shannen Cartmel, CED Manager & CDBG Grant Administrator
Subject: Community Development Block Grant Funds for Serenity House of Clallam County
Background / Analysis: To support Serenity House of Clallam County’s Evergreen Family
Village Roofs Projects, City staff recommends the allotment of $75,000 in Community and
Development Block Grant (CDBG) funds.
This effort provides housing for families with income at or below 30% of Area Median Income
(AMI), and who have a dependent minor. The effort will cover costs related to providing new roofs
for two buildings with four dwelling units each at Evergreen Family Village, located at 2201 W.
18th Street, Port Angeles, WA 98362.
Funding for this project is available from weatherization loans distributed many years ago from CDBG
funds that have since been fully paid and are now available to redistribute.
Funding: Funding is available in the amount of $75,000 from CDBG funds that were previous loaned
for weatherization projects. The use of this $75,000 will draw down the available CDBG program income,
however approximately $200,000 will still be available for CDBG approved projects, including façade
improvements.
Attachments: CDBG Grant Agreement with Serenity House for the Evergreen Family Village Roofs
Project.
Summary: To support Serenity House of Clallam County ’s Evergreen Family Village Roofs
Projects, City staff recommends the allotment of $75,000 in Community and Development Block
Grant (CDBG) funds.
Funding: Funding is available in the amount of $75,000 from Community and Development Block Grant
(CDBG) funds that were previous loaned for weatherization projects.
Recommendation: 1) Approve and authorize the City’s Community Development Block Grant
Administrator to sign and execute a standard agreement with Serenity House of Clallam County and 2)
to authorize the City Manager to make minor modifications, as necessary.
March 19, 2024 E - 39
GRANT AGREEMENT
BETWEEN
THE CITY OF PORT ANGELES AND SERENITY HOUSE FOR THE PURPOSE OF CDBG
FUNDING FOR EVERGREEN FAMILY VILLAGE ROOFS PROJECT
This Agreement is made by and between the City of Port Angeles (“City”) and Serenity House, a
Housing Authority corporation created pursuant to RCW 35.82 (“Recipient”) for two (2) new roofs at Evergreen
Family Village
WHEREAS, the City has provided Community and Development Block Grant (CDBG) funds to help
support certain projects that serve low and/or moderate-income households and/or special-needs populations;
and
WHEREAS, Recipient’s Evergreen Family Village Roofs Projects a project that serves low and/or
moderate-income households and/or special needs populations by providing housing for families who are
literally homeless, have an income at or below 30% Area Median Income (AMI), and have a dependent minor;
and
WHEREAS, the Port Angeles City Council has expressly adopted policies designed to address the
housing supply and the sheltering of families and individuals experiencing homelessness; and
WHEREAS, to help ensure the successful operations of Recipient’s Evergreen Family Village Roofs
Project the City will contribute $75,000 from its CDBG funds; and
WHEREAS, it benefits the City to engage the Recipient to accomplish the Scope of Services and the
objectives of the local CDBG Project.
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by
reference, and the terms and conditions set forth below, the parties agree as follows:
THE PARTIES AGREE THAT:
1. SCOPE OF SERVICES
City Responsibilities
The Recipient is responsible for administration of the grant and ensuring the funds are used in accordance with
all program regulations that apply to the Washington State CDBG Program as administered by Washington State
Department of Commerce (WSDOC). The City is responsible for providing such assistance and guidance to the
Recipient as may be required to accomplish the objectives and conditions set forth in this Agreement.
Recipient Responsibilities
The Recipient will complete in a satisfactory and proper manner as determined by the City the work described in
the Scope of Work that is attached hereto, marked as Attachment A and incorporated herein by reference, tasks
to accomplish the objectives of the Project. The Recipient will periodically meet with the City to review the
status of these tasks.
Principal Tasks
The project shall cover costs related to providing new roofs for two (2) buildings with four (4) units each at
Evergreen Family Village, located at 2201 W. 18th Street, Port Angeles, WA 98362.
Page 1 of 8
Attachment 1
March 19, 2024 E - 40
Page 2 of 8
2.TIME OF PERFORMACE
The effective date of this Agreement will be the date the parties sign the document. This agreement will be in
effect for the time period during which the Recipient remains in control of CDBG funds or other CDBG assets.
3.BUDGET
The City will grant the Recipient no more than $75,000 in CDBG funds for eligible incurred costs and expenses
for the Project according to the budget shown on the Attachment A.
The funds for this budget consist of $75,000 from CDBG funds currently held in the City’s Housing
Rehabilitation Program Fund.
The City may require a more detailed budget breakdown, and the Recipient will provide such supplementary
budget information in a timely fashion in the form and content prescribed by the City. Any amendments to this
Agreement’s Budget must be approved in writing by the City and the Recipient.
4.PAYMENT
The City will reimburse the Recipient in accordance with the payment procedures outlined in the CDBG
Management Handbook, Financial Management Section for all allowable expenses agreed upon by the parties to
complete the Scope of Service.
Reimbursement under this agreement will be based on billings, supported by appropriate documentation of costs
actually incurred. It is expressly understood that claims for reimbursement will not be submitted in excess of
actual, immediate cash requirements necessary to carry out the purposes of the agreement. Funds available under
this Agreement will be utilized to supplement rather than supplant funds otherwise available.
It is understood that this agreement is funded in whole or in part with CDBG funds and is therefore subject to the
rules and regulations that apply to the Washington State CDBG Program as administered by WSDOC.
5.PERFORMANCE MONITORING
The City will monitor the performance of the Recipient by tracking project progress, reviewing payment requests
for applicable costs, managing the timely disbursement of CDBG funds, overseeing compliance with CDBG
requirements, and ensuring recordkeeping and audit requirements are met. Substandard performance as
determined by the City will constitute noncompliance with this Agreement.
If action to correct such substandard performance is not taken by the Recipient within a reasonable period of
time after being notified by the City, contract suspension or termination procedures will be initiated.
6.GENERAL CONDITIONS
A.General Compliance
The Recipient agrees to comply with:
•The requirements of Title 24 of the Code of Federal regulations, Part 57Q (HUD regulations
concerning CDBG); and
•All other applicable Federal, state and local laws, regulations, and policies, governing the
funds provided under this Agreement.
B.CDBG National Objective
March 19, 2024 E - 41
Page 3 of 8
The Recipient certifies the activities carried out under this Agreement meet a CDBG Program National
Objective defined in 24 CFR 570.208.
C.Independent Contractor
Nothing contained in this Agreement is intended to, or will be construed in any manner, as creating or
establishing the relationship of employer/employee between the parties. The Recipient will at all times remain an
“independent contractor” with respect to the services to be performed under this Agreement. The City will be
exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and
Workers’ Compensation Insurance, as the Recipient is an independent contractor.
D.Hold Harmless
The Recipient will hold harmless, defend and indemnify the City from any and all claims, actions, suits, charges
and judgments whatsoever that arise solely out of the Recipient’s performance or nonperformance of the services
or subject matter called for in this Agreement.
E.Workers’ Compensation
The Recipient will provide Workers’ Compensation Insurance Coverage for all of its employees involved in the
performance of this Agreement.
F.Insurance and Bonding
The Recipient will carry sufficient insurance coverage to protect contract assets from loss due to theft, fraud
and/or undue physical damage, and as a minimum will purchase a blanket fidelity bond covering all employees
in an amount equal to cash advances from the City.
G.Funding Source Recognition
The Recipient will ensure recognition of the roles the WA State CDBG program and the City in providing
services through this Agreement. All activities, facilities and items utilized pursuant to this Agreement will be
prominently labeled as to funding source. In addition, the Recipient will include a reference to the support
provided herein in all publications made possible with funds made available under this Agreement.
H.Amendments
The City or Recipient may amend this Agreement at any time provided that such amendments make specific
reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each
organization, and approved by the City’s governing body. Such amendments will not invalidate this Agreement,
nor relieve or release the City or Recipient from its obligations under this Agreement.
I.Suspension or Termination
In accordance with 24 CFR 85.43, the City may suspend or terminate this Agreement if the Recipient materially
fails to comply with any terms of this Agreement, which include (but are not limited to) the following:
•Failure to comply with any of the rules, regulations or provisions referred to herein, or such statues,
regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at
any time;
•Failure, for any reason, of the Recipient to fulfill in a timely and proper manner its obligations under this
Agreement.
•Ineffective or improper use of funds provided under this Agreement; or
•Submission by the Recipient to the City of reports that are incorrect or incomplete in any material
respect.
March 19, 2024 E - 42
Page 4 of 8
In accordance with 24 CFR 85.44, this Agreement may also be terminated for convenience by either the City or
the Recipient, in whole or in part, by setting forth the reasons for such termination, the effective date, and, in the
case of partial termination, the portion to be terminated. However, if in the case of a partial termination, the City
determines that the remaining portion of the award will not accomplish the purpose for which the award was
made, the City may terminate the award in its entirety.
7.ADMINISTRATIVE REQUIREMENTS
A.Financial Management
•Accounting Standards. The Recipient agrees to comply with 24 CFR 84.21-28 and agrees to adhere to
the accounting principles and procedures required therein, utilize adequate internal controls, and maintain
necessary source documentation for all costs incurred.
•Cost Principles. The Recipient will administer its program in conformance with OMB Circulars A-133,
“Audits of States, Local Governments, and Non-Profits”, or A-21, “Cost Principles for Educational
Institutions,” as applicable. These principles will be applied for all costs incurred whether charged on a
direct or indirect basis.
•Duplication of Costs. The Recipient certifies that work to be performed under this Agreement does not
duplicate any work to be charged against any other contract, subcontract or other source.
B.Documentation and Record Keeping
1.Records to Be Maintained. The Recipient will maintain all records required by the Federal regulations
specified in 24 CFR 570.506 that are pertinent to the activities to be funded under this Agreement and
those records described in the CDBG Management Handbook. Such records will include but not be
limited to:
•Records providing a full description of each activity undertaken;
•Records demonstrating that each activity undertaken meets one of the National Objectives of the
CDBG program;
•Records required to determine the eligibility of activities;
•Records required to document the acquisition, improvement, use or disposition of real property
acquired or improved with CDBG assistance;
•Records documenting compliance with the civil rights components of the CDBG program;
•Financial records as required by 24 CFR 570.502, and 24 CFR 84.21-28;
•Labor standards records required to document compliance with the Davis Bacon Act, the
provisions of the Contract Work Hours and Safety Standards Act, and all other applicable
Federal, state and local laws and regulations applicable to CDBG-funded construction projects;
and
•Other records necessary to document compliance with Subpart K of 24 CFR Part 570.
2.Access to Records and Retention. All such records and all other records pertinent to this agreement and
work undertaken under this Agreement will be retained by the Recipient for a period of six years after
final audit of the City’s CDBG project, unless a longer period is required to resolve audit findings or
litigation. In such cases, the City will request a longer period of record retention.
3.Audits and Inspections. All Recipient records with respect to any matters covered by this Agreement
will be made available to the City, WSDOC, and duly authorized officials of the state and federal
March 19, 2024 E - 43
Page 5 of 8
government, at any time during normal business hours, as often as deemed necessary, to audit, examine,
and make excerpts or transcripts of all relevant data.
Any deficiencies noted in audit reports must be fully cleared by the Recipient within 30 days after receipt
by the Recipient. Failure of the Recipient to comply with the above audit requirements will constitute a
violation of this Agreement and may result in the withholding of future payments.
The Recipient hereby agrees to have an annual agency audit conducted in accordance with current City
policy concerning Recipient audits and OMB Circular A-133.
C.Reporting
•Program Income
The Recipient will report annually all program income (as deemed at 24 CFR 570.500(a)) generated by
activities carried out with CDBG funds made available under this Agreement. The use of program
income by the Recipient will comply with the requirements set forth at 24 CFR 570.504.
•Periodic Reports
The Recipient, at such times and in such forms as the City may require, will furnish the City such
periodic reports as it may request pertaining to the work or services undertaken pursuant to this
agreement, the costs and obligations incurred or to be incurred in connection therewith, and any other
matters covered by this agreement.
•Reporting Requirements
CFDA # 14.228.
The Recipient shall be required to include all expenditures on the entity’s SEFA as part of their reporting
requirement.
D.Use and Reversion of Assets
The use and disposition of real property and equipment under this Agreement will be in compliance with
the requirements of 24 CFR Part 84 and 24 CFR 570.502, 570.503, 570.504, as applicable, which include
but are not limited to the following:
•The Recipient will transfer to the City any CDBG funds on hand and any accounts receivable
attributable to the use of funds under this Agreement at the time of expiration, cancellation, or
termination.
•Real property under the Recipient’s control that was acquired or improved, in whole or in part,
with funds under this Agreement in excess of $25,000 will be used to meet one of the CDBG
National Objectives pursuant to 24 CFR 570.208 until ten (10) years after the contract between
WSDOC and the City is closed. If the Recipient fails to use CDBG-assisted real property in a
manner that meets a CDBG National Objective for this 10-year period of time, the Recipient will
pay the City an amount equal to the current fair market value of the property less any portion of
the value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to,
the property after the CDBG program’s approval. Such payment will constitute program income
to the City. The Recipient may retain real property acquired or improved under this Agreement
after the expiration of the ten-year period.
•In cases in which equipment acquired, in whole or in part, with funds under this Agreement is
sold, the proceeds will be program income. Equipment not needed by the Recipient for activities
March 19, 2024 E - 44
Page 6 of 8
under this Agreement will be (a) transferred to the City for CDBG-eligible activities as approved
by the CDBG program or (b) retained after compensating the City.
8.PERSONNEL AND PARTICIPANT CONDITIONS
A. Civil Rights
Title VI of the Civil Rights Act of 1964:
Under Title VI of the Civil Rights Act of 1964, no person will, on the grounds of race, color, creed, religion, sex
or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination
under any program or activity receiving federal financial assistance.
Section 109 of the Housing and Community Development Act of 1974:
No person in the United States will on the grounds of race, color, creed, religion, sex or national origin be
excluded from participation in, be denied benefits of, or be subjected to discrimination under any program or
activity funded in whole or in part with funds made available under this title.
Age Discrimination Act of 1975, as Amended
No person will be excluded from participation, denied program benefits, or subjected to discrimination on the
basis of age under any program or activity receiving federal funding assistance. (42 U.S.C. 610 et. seq.)
Section 504 of the Rehabilitation Act of 1973, as Amended
No otherwise qualified individual will, solely by reason or his or her disability, be excluded from participation
(including employment), denied program benefits, or subjected to discrimination under any program or activity
receiving Federal funds. (29 U.S.C. 794)
Public Law 101-336, Americans with Disabilities Act of 1990
Subject to the provisions of this title, no qualified individual with a disability will, by reason of such disability,
be excluded from participation in or be denied the benefits of the services, programs, or activities of a public
entity, or be subjected to discrimination by any such entity.
B.Section 3 of the Housing and Community Development Act of 1968
Compliance in the Provision of Training, Employment, and Business Opportunities:
•The work to be performed under this agreement is on a project assisted under a program providing direct
federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and
Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. Section 3 requires that to the greatest
extent feasible opportunities for training and employment be given lower-income residents of the project
area; and contracts for work in connection with the project be awarded to business concerns which are
located in, or owned in substantial part, by persons residing in the area of the project.
•The parties to this contract will comply with the provisions of said Section 3 and the regulations set forth
in 24 CFR 135, and all applicable rules and orders of HUD and WSDOC issued thereunder prior to the
execution of this contract. The parties to this contract certify and agree that they are under no contractual
or other disability that would prevent them from complying with these provisions.
•The Recipient will send to each labor organization or representative of workers with which he has a
collective bargaining agreement or other contract or understanding, if any, a notice advising the said
labor organization or workers’ representative of his commitments under this Section 3 clause and will
March 19, 2024 E - 45
Page 7 of 8
post copies of the notice in conspicuous places available to employees and applicants for employment or
training.
•The Recipient will include this Section 3 clause in every subcontract for work in connection with the
project and will, at the direction of the applicant, or recipient of federal financial assistance, take
appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of
regulations issued by the Secretary of HUD, 24 CFR Part 135. The Recipient will not subcontract with
any subcontractor where it has notice or knowledge that the latter has been found in violation of
regulations under 24 CFR Part 135 and will not let any subcontract, unless the subcontractor has first
provided it with a preliminary statement of ability to comply with the requirements of these regulations.
•Compliance with the provisions of Section 3, the regulations set forth in 24 CFR Part 135, and all
applicable rules and orders of HUD and WSDOC issued hereunder prior to the execution of the contract,
will be a condition of the federal financial assistance provided to the project, binding upon the applicant
or recipient for such assistance, its successors, and assigns. Failure to fulfill these requirements will
subject the applicant, or recipient, its consultants and subcontractors, its successors and assigned to those
sanctions specified by the grant or loan agreement or contract through which federal assistance is
provided, and to such sanctions as are specified by 24 CFR Part 135.
C. Conduct
Assignability
•The Recipient will not assign or transfer any interest in this Agreement without the prior written consent
of the City thereto; provided, however, that claims for money due or to become due to the Recipient from
the City under this contract may be assigned to a bank, trust company, or other financial institution
without such approval. Notice of any such assignment or transfer will be furnished promptly to the City
and WSDOC.
Conflict of Interest
•No member of the City’s governing body and no other public official of such locality, who exercises any
functions or responsibilities in connection with the planning or carrying out of the project, will have any
personal financial interest, direct or indirect, in this agreement; and each party is responsible for that
party’s compliance.
•The Recipient agrees to abide by the provisions of 24 CFR 84.42 and 570.611, which includes
maintaining a written code or standards of conduct that will govern the performance of its officers,
employees or agents engaged in the award and administration of contracts supported by Federal funds.
•The Recipient covenants that its employees have no interest and will not acquire interest, direct or
indirect, in the study area or any parcels therein or any other interest which would conflict in any manner
or degree with the performance of services hereunder. The Recipient further covenants that in the
performance of this Agreement, no person having such interest will be employed.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion, Lower Tier
Covered Transactions
•The Recipient certifies, by signing this contract that neither it nor its principals is presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency.
•Where the Recipient is unable to certify to any of the statements in this contract, such Recipient will
attach an explanation to this contract.
•The Recipient further agrees by signing this contract that it will not knowingly enter into any lower tier
March 19, 2024 E - 46
Page 8 of 8
covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction.
D.Copyright
If this Agreement results in any copyrightable material or inventions, the City and/or WSDOC reserves the right
to royalty-free, non-exclusive and irrevocable license to reproduce, publish or otherwise use and to authorize
others to use, the work or materials for governmental purposes.
E.Religious Activities
The Recipient agrees that funds provided under this Agreement will not be utilized for inherently religious
activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization.
F.Personnel
The Recipient represents that it has, or will secure at its own expense, all personnel required to fully perform
under this contract. Such personnel shall not be employees of, or have any contractual relationship to, the City.
All services required hereunder will be performed by the Recipient or under its supervision and all personnel
engaged in the work shall be fully qualified and shall be authorized or permitted under state or local law to
perform such services.
9.SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement will not be affected thereby
and all other parts of this Agreement will nevertheless be in full force and effect.
10.PERFORMANCE WAIVER
The City’s failure to act with respect to a breach by the Recipient does not waive its right to act with respect to
subsequent or similar breaches. The failure of the City to exercise or enforce any right or provision will not
constitute a waiver of such right or provision.
11.ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the City and the Recipient for the use of funds
received under this Agreement and it supersedes all prior communications and proposals, whether electronic,
oral, or written between the City and the Recipient with respect to this Agreement.
IN WITNESS WHEREOF, the City and the Recipient have executed this agreement as of the date and
year last written below.
CITY OF PORT ANGELES SERENITY HOUSE OF CLALLAM COUNTY
By:_________________________________ By:________________________________
Title:_______________________________ Title:_______________________________
Date:_______________________________ Date:_______________________________
Approved as to form:
___________________________________
City Attorney
March 19, 2024 E - 47
Date: March 19, 2024
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: Vehicle Purchase – Purchase of New Stormwater Division Vehicle #2442
Background / Analysis:
The new vehicle will be a 2024 Ford F150 4x4 Crew Cab truck, with a 3.5L PowerBoost Full Hybrid V6
engine. This purchase furthers Equipment Services efforts to consolidate and streamline the fleet while
adhering to the City’s Climate Resiliency Plan.
Funding Overview:
This vehicle replacement is identified in the 2024 budget (501-7630-594-6410), and through the approved
2024-2029 Equipment Services Capital Facilities Plan, including applicable tax and accessories. This
purchase will require a budget amendment of $6,209.75. Funds are available in the Equipment Services
Equipment Replacement Fund (501-7630-594-6410).
Pricing from the Washington State Purchasing Cooperative contract is summarized below:
New Vehicle Type Vehicle Budget WSPC Bid Accessories Replacing Vehicle
2024 Ford F150 4x4
Full Hybrid Truck
$60,000.00 $62,709.75 $3,500.00
Total Cost $66,209.75
Summary: The Stormwater Division new vehicle #2442 is an addition to the fleet due to an increase in
staffing and duties within the division. Through the City’s membership in the Washington State
Purchasing Cooperative, participating vendor Bud Clary Ford of Longview, WA was chosen from the
cooperative vendors list, Contract No. 05916.
Funding: This vehicle replacement is identified in the 2024 budget (501-7630-594-6410) through the
approved 2024-2029 Equipment Services Capital Facilities Plan. A budget amendment in the amount of
$6,209.75 will be required to complete this purchase.
Recommendation:
1. Approve the purchase of a new Stormwater Division vehicle from Bud Clary Ford for an amount
not to exceed $66,209.75, including tax and accessories.
2. Authorize the City Manager to approve and execute the final purchase documents, to complete
the purchase, and to make minor modifications as necessary.
March 19, 2024 E - 48
Date: March 19, 2024
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: Vehicle Purchase – Replacement of Wastewater Division Vehicle #4600
Background / Analysis: The Wastewater Division vehicle #4600 is 20 years old with over 107,000
miles. It is necessary to replace #4600, as it has reached the end of its useful service life.
It will be replaced by a 2024 Ford F150 4x4 Crew Cab truck, with a 3.5L PowerBoost Full Hybrid V6
engine. This purchase furthers Equipment Services efforts to consolidate and streamline the fleet while
adhering to green fleet requirements and the City’s Climate Resiliency Plan.
Funding Overview:
This vehicle replacement is identified in the 2024 budget (501-7630-594-6410), and through the approved
2024-2029 Equipment Services Capital Facilities Plan, including applicable tax and accessories. This
purchase will require a budget amendment of $25,509.75. Funds are available in the Equipment Services
Equipment Replacement Fund (501-7630-594-6410).
Pricing from the Washington State Purchasing Cooperative contract is summarized below:
Summary: The Wastewater Division vehicle #4600 is a 2004 GMC 1500 truck. It is recommended for
replacement in 2024, as it has reached the end of its useful service life. Through the City’s membership in
the Washington State Purchasing Cooperative, participating vendor Bud Clary Ford of Longview, WA
was chosen from the cooperative vendors list, Contract No. 05916.
Funding: This vehicle replacement is identified in the 2024 budget (501-7630-594-6410) through the
approved 2024–2029 Equipment Services Capital Facilities Plan in the amount of $40,700. A budget
amendment in the amount of $25,509.75 will be required to complete this purchase.
Recommendation:
1. Approve the purchase of a new Wastewater Division vehicle that is the functional equivalent of
existing vehicle #4600 from Bud Clary Ford, for an amount not to exceed $66,209.75, including
tax and accessories.
2. Authorize the City Manager to approve and execute the final purchase documents, to complete
the purchase, and to make minor modifications as necessary.
3. Authorize the City Manager to surplus vehicle #4600, and to dispose of that vehicle in a
commercially reasonable manner, upon addition of the new vehicle to the City Fleet.
March 19, 2024 E - 49
New Vehicle Type Vehicle Budget WSPC Bid Accessories Replacing Vehicle
2024 Ford F150 4x4
Crew Cab Hybrid
Truck
$40,700.00 $62,709.75 $3,500.00 #4600, 2004 GMC Sierra 1500
Truck
Total Cost $66,209.75
March 19, 2024 E - 50
Date: March 19, 2024
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: Vehicle Purchase – Replacement of Parks Department Vehicle #4700
Background / Analysis: The Parks Department vehicle #4700 is 20 years old with over 91,000 miles.
It is necessary to replace this vehicle, as it has reached the end of its useful service life and due to age, it
is costly to maintain.
The replacement vehicle will be a 2024 Ford F150 4x4 Crew Cab truck, with a 3.5L PowerBoost Full
Hybrid V6 engine. This purchase furthers Equipment Services efforts to consolidate and streamline the
fleet while also adhering to the City’s Climate Resiliency Plan.
Funding Overview:
This vehicle replacement is identified in the 2024 budget (501-7630-594-6410), and through the approved
2024-2029 Equipment Services Capital Facilities Plan, including applicable tax and accessories. This
purchase will require a budget amendment of $16,209.75. Funds are available in the Equipment Services
Equipment Replacement Fund (501-7630-594-6410).
Pricing from the Washington State Purchasing Cooperative contract is summarized below:
Summary: The Parks Department vehicle #4700 is a 2004 GMC 1500 truck. It is recommended for
replacement in 2024, as it has reached the end of its useful service life. Through the City’s membership in
the Washington State Purchasing Cooperative, participating vendor Bud Clary Ford of Longview, WA
was chosen from the cooperative vendors list, Contract No. 05916.
Funding: This vehicle replacement is identified in the 2024 budget (501-7630-594-6410) through the
approved 2024-2029 Equipment Services Capital Facilities Plan in the amount of $50,000. A budget
amendment in the amount of $16,209.75 will be required to complete this purchase.
Recommendation:
1. Approve the purchase of a new Parks Department vehicle that is the functional equivalent of
existing vehicle #4700 from Bud Clary Ford, for an amount not to exceed $66,209.75, including
tax and accessories.
2. Authorize the City Manager to approve and execute the final purchase documents, to complete
the purchase, and to make minor modifications as necessary.
3. Authorize the City Manager to surplus vehicle #4700, and to dispose of that vehicle in a
commercially reasonable manner, upon addition of the new vehicle to the City fleet.
March 19, 2024 E - 51
New Vehicle Type Vehicle Budget WSPC Bid Accessories Replacing Vehicle
2024 Ford F150 4x4
Full Hybrid Truck
$50,000.00 $62,709.75 $3,500.00 #4700, 2004 GMC Sierra 1500
Truck
Total Cost $66,209.75
March 19, 2024 E - 52
Date: February 6, 2024
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: Vehicle Purchase – Replacement of Light Operations Division Forklift #4901
Background / Analysis: The Light Operations vehicle #4901 is the only forklift available at the City
Light Valley Street Operations Storage Yard. This forklift is utilized by Light Operations personnel in
their daily operations. It is necessary to replace this vehicle, as it has reached the end of its useful and
reliable service life.
This vehicle will be replaced by a 2024 Hyster J100XN, 10,000lb Electric Forklift. The electric unit
furthers Equipment Services efforts to consolidate and streamline the fleet while adhering to green fleet
requirements and the City’s Climate Resiliency Plan and providing Light Operations a more reliable and
safe unit.
Funding Overview: This vehicle purchase and replacement is identified in the 2024 budget (501-7630-
594-6410) through the approved 2024-2029 Equipment Services Capital Facilities Plan in the amount of
$68,200.
Pricing from the Washington State Purchasing Cooperative is summarized below:
Summary: The Light Operations Division vehicle #4901 is a 2004 Toyota 10,000lb forklift. It is
recommended for replacement in 2024, as it has reached the end of its useful service life. This vehicle is
the forklift that services the Valley Street Light Operations Storage Yard where some of the heaviest
equipment is stored. Through the City’s membership with the Washington State Purchasing Cooperative,
participating vendor Pape Material Handling of Spokane, WA was selected from the cooperative vendors
list, Contract No. 06115.
Funding: This vehicle purchase and replacement is identified in the 2024 budget (501-7630-594-6410)
through the approved 2024-2029 Equipment Services Capital Facilities Plan in the amount of $68,200.
Recommendation:
1. Approve the purchase of a new Light Operations Division forklift that is the functional equivalent
of existing vehicle #4901 from Pape Material Handling, for an amount not to exceed $68,200,
including tax and accessories.
2. Authorize the City Manager to approve and execute the final purchase documents, to complete
the purchase, and to make minor modifications as necessary.
3. Authorize the City Manager to surplus vehicle #4901, and to dispose of that vehicle in a
commercially reasonable manner, upon addition of the new vehicle to the City fleet.
March 19, 2024 E - 53
New Vehicle Type Vehicle Budget State Bid Accessories Replacing Vehicle
2024 Hyster Electric
Forklift
$68,200.00 $57,964.07 $10,235.93 #4901, 2004 Toyota Forklift
Budget
Amendment
Total Cost $68,200.00
March 19, 2024 E - 54
Date: March 19, 2024
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: Ordinance Amendment – Right-of-Way Use Permit Insurance Requirements
Background / Analysis: The City’s insurance provider is the Washington City’s Insurance Authority
(WCIA). A recent audit of the City’s permit insurance requirements conducted by WCIA resulted in two
recommendations: 1) amend PAMC to increase the minimum coverage amounts for right-of-way use
permits and 2) add the ability to require coverages and coverage amounts differing from the minimum
coverages and coverage amounts.
A review of the subject section of PAMC indicates it was last revised by Ordinance 2350 on July 23,
1985, and the coverage amounts are antiquated and inadequate. Liability insurance requirements for
right-of-way construction permits were amended by Ordinance 3550 on February 16, 2016. The proposed
amended coverage amounts for right-of-way use permits are recommended to match the current amounts
for right-of-way construction permits set forth per Ordinance 3550. A summary of these revised amounts
is provided below.
• Increase the minimum limit for personal injury to any one person from $300,000 to $3,000,000.
• Increase the minimum limit for injury to more than one person arising out of the same incident
from $300,000 to $3,000,000.
• Add the minimum limit for automobile liability with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident, against claims arising pursuant to permits
issued pursuant to this chapter.
Summary of the other changes to Title 11 are included below:
The revision to 11.12.140(A) provides the Director with the authority to require an indemnification
agreement as recommended by the City Attorney’s office.
The revisions to 11.12.140(C) add clarity to the permittee’s duties regarding maintenance of the permitted
obstruction.
Summary: This revision to Port Angeles Municipal Code (PAMC) Title 11 updates required minimum
liability insurance coverages provided to the City by the permittee and the ability for the Director of
Public Works & Utilities (Director) to require coverages and coverage amounts differing from the
required minimums and other Code revisions.
Funding: N/A
Recommendation: Conduct the first reading of the proposed Ordinance amending Section
11.12.140(B) PAMC related to minimum requirements for liability insurance coverage provided to the
City by the permittee and providing the Director authority to require coverage differing from the
minimums, as well as revisions to 11.12.140(A)(C) & (D) PAMC.
March 19, 2024 G - 1
The revision to 11.12.140(D) adds clarity regarding when a recorded agreement to remove a permanent
structure found to be within the public right of way and the adjoining property owner is the party subject
to the recorded agreement. Permits for new permanent private improvements within the public right of
way are rarely issued and are typically for a subsurface utility.
Funding: N/A
Attachments: Ordinance
March 19, 2024 G - 2
1
ORDINANCE NO. __________
AN ORDINANCE of the City of Port Angeles, Washington amending
Chapter 11.12.140 of the Port Angeles Municipal Code.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY
ORDAIN AS FOLLOWS:
Section 1. Chapter 11.12.140 of the Port Angeles Municipal Code relating to right
of way permit conditions is hereby repealed in its entirety and replaced with the following
language:
11.12.140 - Permit—Conditions.
The following shall constitute minimum conditions to be applied to the permit:
A.The applicant for a permit shall execute an agreement to indemnify, defend and hold the
City harmless from and against any causes of action for personal injury or property damage arising
out of, or in any way connected with the issuance of a permit, the work permitted by the permit, the
placement of an obstruction on a City street, sidewalk, or planting strip, and temporary closure of a
City street, alley, or sidewalk.
B.The applicant shall provide to the City satisfactory proof of the existence of comprehensive
liability insurance from an insurer with a current A.M. Best rating of not less than A: VII, in the
amounts and types required by the Director, and provide a certificate of evidence of insurance
naming the City as an additional insured and a copy of the endorsement(s) to the policy. The
insurance shall not be less than, the following: insuring against property damage and personal
injury, with limits of not less than $3,000,000 per occurrence for personal injury to any one person,
$3,000,000 per occurrence for injury to more than one person arising out of the same incident, and
when required by the Director, Automobile Liability insurance covering all owned, non-owned,
hired and leased vehicles, with a minimum combined single limit for bodily injury and property
damage of $1,000,000 per accident, against claims arising pursuant to permits issued pursuant to
this chapter except for benches, litter receptacles, bicycle racks, private planters, other landscaping,
fences, walls and others so exempted by the Director of Public Works and Utilities. The Director,
upon making written findings that loss that could result from the work to be performed under the
permit is substantially more than the insurance coverage limits set above, is hereby authorized to
require coverage types and coverage amounts differing from the required minimums set forth
above.
A permit is not valid until the applicant satisfies the insurance requirements stated above,
and failure on the part of the applicant to maintain insurance in force as required herein shall
March 19, 2024 G - 3
2
constitute grounds for the City to immediately revoke this permit. In the event that any policy is
cancelled, the applicant shall notify City within two business days after receipt of the notice of
cancellation. The Director reserves the right to require complete certified copies of all required
insurance policies at any time.
C. The property owner or applicant shall maintain the obstruction in compliance with the
City standards and conditions of permit approval by the City. Maintenance of the obstruction shall
include the removal of litter and/or debris which may accumulate on or around the obstruction.
D. For existing permanent structures placed within in the public right-of-way, including but
not limited to rockeries, walls, stairs and ramps, property owner shall execute an agreement to
remove the encroachment(s) within the public right-of-way. Such agreement shall guarantee
removal of the encroaching improvement(s) upon public rights-of-way within 60 days written
notice from the Director and shall be recorded by the property owner with the County Auditor as
an encumbrance on the property adjoining the public right-of-way. Such work shall be done in
accordance with the requirements deemed necessary by the Director and at the cost of the property
owner. If the obstruction is not removed within the specified time frame, the obstruction may be
declared a nuisance and may be removed by the City at the sole expense of the applicant.
. . . .
Section 2. - Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to,
the correction of the scrivener’s/clerical errors, references to other local, state, or federal laws, codes,
rules or regulations, or ordinance numbering, section/subsection numbers and any references thereto.
Section 3. - Severability. If any provisions of this Ordinance, or its application to any person
or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of
the Ordinance to other persons or circumstances, is not affected.
Section 4. - Effective Date. This Ordinance, being an exercise of a power specifically delegated to
the City legislative body, is not subject to referendum. This ordinance shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council
held on the ____ day of ______, 2024.
_______________________
Kate Dexter, Mayor
March 19, 2024 G - 4
3
APPROVED AS TO FORM:
_____________________________
William E. Bloor, City Attorney
ATTEST:
_____________________________
Kari Martinez-Bailey, City Clerk
PUBLISHED: ___________________
By Summary
March 19, 2024 G - 5
Date: March 19, 2024
To: City Council
From: Nathan A. West, City Manager
Subject: Neighborhood Association Program Discussion
Background / Analysis: During the February 20, 2024, City Council meeting, it was requested by
Council member Meyer that Council place an Item on a future agenda regarding a discussion on a
Neighborhood Association Program. Council member Meyer asked the Council to consider establishing
a way the City could navigate a pathway to such a program that would work with the City. The Council
agreed by consensus to add the matter to the next agenda for discussion.
Numerous jurisdictions have programs that support and empower local residents, stakeholders, and/or
community organizations to varying degrees. Some examples include:
Tacoma Neighborhood Council Program
Kirkland Neighborhood Associations
Olympia Neighborhood Associations
Tumwater Neighborhood Matching Grants
Lakewood Neighborhood Associations
Bellevue Neighborhood Associations
Everett Neighborhood Associations
Bellingham Mayor’s Neighborhood Advisory Commission
Funding Overview: Funding for a Neighborhood Association Program is not currently included in the
Council adopted 2024 Budget. Depending on the scope of the program and expected outcomes, at least a
one half-time staff member would be needed to ensure the success of the effort.
Attachment: N/A
Summary: During the February 20, 2024, City Council meeting, it was requested by Council member
Meyer to place a Late Item on a future agenda regarding a Neighborhood Association Program.
Funding: Funding for a Neighborhood Association Program is not currently included in the Council
adopted 2024 Budget.
Recommendation: Discuss the scope, benefits, challenges and fiscal impacts of a Neighborhood
Association Program supported by the City and provide direction to City staff on any next steps and
timelines.
March 19, 2024 I - 1
Date: March 19, 2024
To: City Council
From: Calvin W. Goings, Deputy City Manager
Eric Waterkotte, Information Technology Manager
Subject: Phone Options for City Council Members
Background / Analysis: City Council members have requested options for City issued phones for use
with official Council business. Two options are presented here for review and discussion. Option A:
Mobile phones would be issued to all City Council members. Option B: Would use a secure web-based
phone application to make and receive phone calls at a City managed phone number assigned to each
Council member. For compliance with the Public Records Act (PRA), City staff recommend all Council
members utilize the same option. Additionally, option A may provide the most robust approach to PRA
retention.
Research indicates that a majority of cities issue equipment to City Council members such as laptops or
Microsoft surfaces and issue a city email address. Other cities provide council members with a City phone
number which is then routed through an application to their personal mobile device. One exception is the
City of Bainbridge Island, where they do issue mobile phones to their council members.
Option A: Mobile phones issued to all Council members.
• Estimated costs for seven devices
o Minimum cost of $3,500 for the first year and $2,500 for each subsequent year
o Maximum cost would be $5,500 for the first year and $4,500 for each subsequent year
• Estimated time
o Four weeks including ordering, handoff, and training
Option B: Using the City’s phone service provider, staff would set up specific phone numbers for each
Council member. Council members could then use a secure web-based application on their devices to
make calls and check voicemail separately from their personal phone number.
• Estimated costs for seven applications
o $2,200 annually
Summary: City Council members have requested options for City issued phones for use with official
Council business. Two options are presented here for review and discussion. Option A: Mobile phones
would be issued to all City Council members. Option B: Use a secure web-based phone application to
make and receive phone calls at a City managed phone number assigned to each Council member.
Funding: Funding for either option has not been budgeted for 2024 and would need to be identified by
City Council.
Recommendation: Discuss the needs of City Council, and decide which option, A or B, best fits the
needs of the Council.
March 19, 2024 I - 2
• Estimated time
o Two weeks including ordering, handoff, and training
Funding Overview: Funding currently does not exist for either of these phone options. In line with City
budget practices, it is suggested that Council could reprioritize items in the Council budget for this
expense, such as the use of a portion of the travel and training budget which is underutilized by
approximately $4,700 a year in this category.
Attachment: N/A
March 19, 2024 I - 3
Date: March 19, 2024
To: City Council
From: Calvin W. Goings, Deputy City Manager
Kari Martinez-Bailey, City Clerk
Subject: Lodging Tax Advisory Committee and Planning Commission Appointments
Background / Analysis: The Ad Hoc Committee on Boards, Committees and Commission
Appointments (Ad Hoc Committee) consisting of Council Member Schwab (Chair), Deputy Mayor Carr,
Council Member Miller, Deputy City Manager Goings, and Clerk Martinez-Bailey was established by
Council on February 6, 2024.
The Ad Hoc Committee met on February 13, February 27, March 5, and March 12, 2024, to review the
questionnaires and conduct interviews for applicants for the Lodging Tax Advisory Committee and
Planning Commission. The Ad Hoc Committee unanimously recommends the appointments specified in
Table 1 and Table 2.
Table 1 – Lodging Tax Advisory Committee Recommended Appointments*:
Christine Loewe Tax Recipient 3/1/2024 - 2/28/2026
Caitlin Sullivan Tax Collector 3/1/2024 - 2/28/2026
John Hauck Citizen At Large 3/1/2023 - 2/28/2025
*Re-open applications for the Lodging Tax Advisory Committee’s Citizen At Large position, starting on
March 20, 2024, with a first review of applications on April 5, 2024.
Table 2 – Planning Commission Recommended Appointments:
Holden Fleming Commissioner 3/1/2024 - 2/29/2028
Daniel Steiger Commissioner 3/1/2024 - 2/29/2028
Anna Schorr Commissioner 3/1/2022 - 2/29/2026
Summary: The Ad Hoc Committee on Boards, Committees and Commission Appointments (Ad Hoc
Committee) was established by Council on February 6, 2024. The Ad Hoc Committee met four times to
review the applications and conduct interviews for vacancies on the Lodging Tax Advisory Committee
and the Planning Commission The Ad Hoc Committee unanimously recommends the appointments
detailed in Table 1 and Table 2.
Funding: No funding or expenditures are associated with the appointment of new Committee Members
or Commissioners.
Recommendation: 1) Approve the recommendation of the Ad Hoc Committee for appointments to
the Lodging Tax Advisory Committee as specified in Table 1; 2) approve the recommendation of the Ad
Hoc Committee for appointments to the Planning Commission as specified in Table 2, and 3) re-open
applications for the Lodging Tax Advisory Committee’s Citizen At Large position starting on March 20,
2024, with a first review of applications on April 5, 2024.
March 19, 2024 I - 4
It should be noted that Mr. Fleming is an employee of the Clallam County Department of Community
Development. As such, he will be required to recuse himself from any appearance of conflict on matters
pertaining to or impacting Clallam County. Possible concerns are mitigated since the Planning
Commission no longer possess quasi-judicial authority and makes recommendations, with either the City
Council or City Hearing Examiner making the final decisions on planning and land use related matters.
Funding Overview: No funding or expenditures are associated with the appointment of new Committee
Members or Commissioners.
Attachments:
Attachment 1 – February 6, 2024, Ad Hoc Committee Establishment Memo
Attachment 2 – Draft Ad Hoc Committee Meeting Minutes
Attachment 3 – Lodging Tax Advisory Committee Applications
Attachment 4 – Planning Commission Applications
March 19, 2024 I - 5
Attachment 1
Date: February 6, 2024
To: City Council
From: Nathan A. West, City Manager
Kari Martinez-Bailey, City Clerk
Subject: Ad Hoc Committee on Boards, Committees, and Commissions Appointments
Background / Analysis: There are several open positions on various City of Port Angeles advisory
groups. Current work is being done by Madrona Law to provide overall clarity and possible future
revisions to the current code as it relates to City advisory groups and the application review process.
Currently, the process of appointment varies from committee to committee. Members from advisory
groups, including the Public Safety Advisory Board and the Parks, Recreation and Beautification
Commission have their own internal process for reviewing applications for potential members. Once
their board and commission members have made a recommendation on appointment, they forward their
recommendation for final approval directly to the full Council. The Planning Commission and Lodging
Tax Advisory Committee do not have similarly defined processes.
The City posted to the City’s website and advertised in the Peninsula Daily Newspaper, notifying the
public of the opportunity to serve the City as a volunteer. The application period has closed, running from
September 1, 2023, to January 12, 2024. The applications each contained specific supplementary
questions to assess the applicant's aptitude and suitability to carry out the work performed by the
particular committee.
Recognizing that members will need to be appointed so they may attend their first meetings in March,
the City Council should consider how best to move forward relative to the application review,
interview, and recommendation process.
Therefore, staff is recommending that Council appoint a single ad hoc committee for 2024 to meet and
review applications until the more permanent process from Madrona Law is adopted. Staff recommend
the ad hoc committee be comprised of three Council members and two staff members. Including staff
participation will ensure scheduling, preparation of materials for review, and assist with
Summary: Council will soon need to appoint community members to various positions on the City’s
Boards, Committees and Commissions. The application period to apply to these groups has now closed.
Staff requests that Council appoint an ad hoc committee to review these applications, interview the
applicants, and make recommendations on appointments to the full Council.
Funding: Members serve without compensation.
Recommendation: Appoint an ad hoc committee consisting of three Council members and two staff
members to review applications, interview as necessary, and make recommendations to the full Council
on various appointments as needed no later than March 15, 2024.
March 19, 2024 I - 6
Attachment 1
recommendation of any appointments to the full Council. The ad hoc committee may choose to
interview candidates.
Proposed Time Frame:
February 6 – Appoint ad hoc committee
February 7 – Review applications and schedule meetings
Mid to late February – Hold meetings/interviews, make recommendations to forward on to the full
Council
March 6 – Appoint new members to the Planning Commission, Parks Commission, and Lodging Tax
Advisory Committee
March 19 – Appoint new members to the Public Safety Advisory Board
Funding Overview: Members serve without compensation.
Attachment: Current Open Positions.
March 19, 2024 I - 7
Attachment 2
1
Ad Hoc Committee Meeting Minutes - February 13, 2024
At 2:00 p.m., on February 13, 2024, the Ad Hoc Committee met to review and consider
recommendations. The meeting was held in the Jack Pittis Conference room. The Committee consisted
of Deputy Mayor Carr, Council member Amy Miller, Council member Drew Schwab, Deputy City
Manager Calvin W. Goings, and City Clerk Kari Martinez-Bailey.
The group was presented an agenda and paper copies of the applications.
First order of business, the committee appointed Council member Schwab as Chair.
For the Planning Commission, staff confirmed the number of vacancies at three. After discussion, the Ad
Hoc Committee collectively decided to recommend Stieger and Fleming to the Council for appointment
to the Planning Commission.
The group also collectively decided to interview Talbot and Schorr for the remaining open position on
the Planning Commission. Applications for the Planning Commission received after the due date will be
held for future vacancies.
The Committee expressed interest in reviewing draft questions developed by staff, first.
The next meeting would be scheduled with a 30-minute pre-meeting to discuss questions and then hold
the interviews.
Regarding the Lodging Tax Advisory Committee, the Ad Hoc Committee determined to accept Loewe’s
application for review when considering new and existing applications received until the updated closing
date of March 1, due to the Council reopening the application window. The Ad Hoc Committee will re-
group in early March to consider these applications and make a recommendation to be considered by
Council on March 19.
The group adjourned at 2:30 p.m.
Ad Hoc Committee Meeting Minutes - February 27, 2024
On February 27, from 12-1:00 p.m., Deputy Mayor Carr, Council member Miller and Ad Hoc Committee
Chair Schwab, along with staff Deputy City Manager Goings and Clerk Martinez-Bailey met in the
Planning Conference room.
During the pre-interview preparation discussion, the Ad Hoc Committee chose questions from the list of
11. Questions 2,3, 5, 7, and 10 were chosen.
At 12:15 p.m., Goings welcomed Anna Schorr to the interview panel.
After a 25-minute interview, Ms. Schor left and a brief discussion ensued.
March 19, 2024 I - 8
Attachment 2
2
During the debrief, Clerk Martinez-Bailey provided the names of the LTAC applicants and position they
were applying for. The group agreed to meet again on March 5th to interview Planning Commission
candidate 2 and begin their discussion on the Lodging Tax Advisory Committee applications.
The Ad Hoc Committee will meet again on March 5th where they will interview the final Planning
Commission applicant and review the full applicant pool for LTAC.
Ad Hoc Committee Meeting Minutes – March 5, 2024
On March 5, starting at 3:30 p.m., Deputy Mayor Carr, Council member Miller and Ad Hoc Committee
Chair Schwab, along with staff of Deputy City Manager Goings and Clerk Martinez-Bailey met in the Jack
Pittis Conference room.
During the pre-interview preparation discussion, the Ad Hoc Committee identified the same questions
from the list of 11, questions 2,3, 5, 7, and 10 to be utilized.
At 3:40 p.m., Goings welcomed Kevin Talbot to the interview panel.
After the interview, Mr. Talbot left, and a brief discussion ensued.
Miller made the motion and Schwab seconded it to:
Forward the recommendation that the following applicants be considered for appointment to the
Planning Commission by the City Council:
Anna Schorr to fill an unexpired term ending 02/29/2026
Holden Fleming to fill a term ending 02/29/2028
Daniel Steiger to fill a term ending 02/29/2028
Hearing no opposition, the motion carried unanimously.
At 4:00 p.m., Clerk Bailey-Martinez left the panel.
Shortly thereafter, Administrative Assistant Howell joined the panel in Clerk Bailey-Martinez’s place.
The Ad Hoc Committee was presented with the applications for the various Lodging Tax Advisory
Committee positions and a list of open positions.
Discussion began on the various applications that had been received. The group collectively decided to
recommend to the full Council Christine Lowe for the Tax Recipient position and Caitilin Sullivan for the
Tax Collector position.
It was then decided that the Committee would move forward with interviews for the Citizen-at-Large
positions during the next meeting, scheduled for Tuesday, March 12th at 9 a.m. when the committee will
meet at City Hall to interview Rose Dixon and John Hauck for the two open Citizen-at-Large positions.
March 19, 2024 I - 9
Attachment 2
3
Ad Hoc Committee Meeting Minutes – March 12, 2024
On March 12, starting at 9:00 a.m. Deputy Mayor Carr, Council member Miller (attending virtually) and
Ad Hoc Committee Chair Schwab, along with staff of Deputy City Manager Goings and Clerk Martinez-
Bailey met in the Planning Conference room.
During the pre-interview preparation discussion, the Committee identified the questions each
participant would ask, questions 2, 5, 7, 9 and Carr added a new question #10.
At 9:10 a.m., Goings welcomed Rose Dixon to the interview panel.
After the interview a brief discussion ensued.
At 9:35 a.m., Goings welcomed John Hauck to the interview panel.
After the interview a discussion ensued.
It was moved by Carr and seconded by Schwab to:
Appoint Christine Loewe to the Tax Recipient position with a term ending 2/28/2026, Caitlin Sullivan to
the Tax Collector position with a term ending 2/28/2026, appoint John Hauck to the Citizen-at-Large
position ending 2/28/2025 and recommend that Council re-open applications for the remaining Citizen-
at-Large position beginning on March 20, with a first review of applications on April 5, 2024.
Hearing no opposition, the motion carried unanimously.
March 19, 2024 I - 10
Date: March 19, 2024
To: City Council
From: Derrell Sharp, Fire Chief
Brian Smith, Police Chief
Subject: Public Safety Advisory Board Appointment
Background / Analysis: In accordance with the Port Angeles Municipal Code, members of the Public
Safety Advisory Board provide recommendations to the City Council on all matters relating to public
safety, including the appointment of Board members. Board members are appointed to four-year terms,
with a limit of two consecutive terms. Michael McGuire has served on the Board since April 2021 when
City Council appointed him to an unexpired term ending in February 2024.
The members of the Commission and their terms are listed in the table below:
Vacant Owner or Manager of a business located within the City 2/28/26
Evan Brown Owner or manager of a business located within the City 2/28/26
Kelsey Lane Representative from the PA School District 2/28/26
Vacant High School Student recommended by school administration 2/28/25
Vacant Affiliated with an associated EMS agency that operates in the City 2/28/28
Vacant Enrolled Tribal member 2/28/26
Vacant Enrolled Tribal member 2/28/28
Mary Margolis Resident who has experienced homelessness or a substance use disorder,
or someone who has worked with people that have experienced
homelessness or a substance use disorder
2/28/26
Vacant Represents diverse segments of the community 2/28/28
Vacant Represents diverse segments of the community 2/28/28
Jessica Johnson Represents diverse segments of the community 2/28/26
John Hauck Represents diverse segments of the community 2/28/26
On March 6, 2024, the Public Safety Advisory Board held a special meeting to consider an application
that had been submitted. The Board is now forwarding a favorable recommendation to the City Council
to reappoint Michael McGuire to a 4-year term being March 1, 2024 through February 29, 2028.
Funding Overview: Members serve without compensation.
Attachments: Public Safety Advisory Board Application
Summary: The Public Safety Advisory Board sought to fill one position affiliated with an EMS agency
that operates in the City during its March 6th, 2024 meeting.
Funding: Members serve without compensation.
Recommendation: Reappoint Michael McGuire to the vacant Public Safety Advisory Board position
affiliated with an EMS agency that operates within the City for a 4-year term beginning March 2024
through February 29, 2028.
March 19, 2024 I - 11
Date: March 19, 2024
To: City Council
From: Calvin W. Goings, Deputy City Manager
Ben Braudrick, Planning Supervisor
Subject: Professional Services Agreement and Department of Commerce Grant Agreements
Related to the 2025 Comprehensive Plan Periodic Update
Background / Analysis: The Washington State Growth Management Act (GMA) requires
jurisdictions that are planning under the GMA to periodically update and submit their Comprehensive
Plans to the Washington State Department of Commerce. Port Angeles is required to complete this
process by June 30, 2025. Not meeting this date could result in financial sanctions being placed on funds
received from the State.
The City went out for a Request For Proposals (RFP) for public outreach and technical assistance in
December 2022. MAKERS Architecture and Urban Design, LLC, with the partnership of SCJ Alliance,
Leland Consulting Group, and Fehr and Peers as subconsultants were the sole respondents to the RFP. In
order to potentially gather a larger consultant pool for review, the RFP was resubmitted in March 2023.
No other respondents submitted proposals.
A taskforce of City staff representing all departments met with representatives of MAKERS over several
months to discuss a final scope of work (Attachment 2). The scope includes several items that could be
added on later, as well as setting up the public process and analysis of several objectives for future
completion by City staff after the Periodic Update is completed.
Summary: The Washington State Growth Management Act (GMA) requires jurisdictions that are
planning under the GMA to periodically update their Comprehensive Plans. A consultant has been
selected and a draft scope of work for the update has been developed. Additionally, the City submitted
and was successfully awarded two separate grant applications by the Washington State Department of
Commerce.
Funding: The $322,160 Comprehensive Plan Periodic Update effort is funded through two Washington
State Department of Commerce grants totaling $275,000 and a budgeted General Fund allotment of up to
$70,000.
Recommendation: 1) Approve and award the Professional Services Agreement with MAKERS
Architecture and Urban Design, LLC in the amount of $322,160; 2) approve acceptance of the
Department of Commerce Climate Planning Grant in the amount of $150,000; 3) approve acceptance of
the Department of Commerce Comprehensive Plan – Periodic Update Grant in the amount of $125,000;
4) authorize the City Manager to execute and implement all related documents, agreements and future
supplemental agreements; 5) authorize the City Manager to make minor modifications as necessary; and
6) appoint a Councilmember to represent the City Council at scheduled stakeholder meetings.
March 19, 2024 J - 1
While working with MAKERS to develop a comprehensive scope of work, City staff successfully
submitted applications and was awarded two grants administered by the Washington State Department of
Commerce totaling $275,000.
Funding Overview: The $322,160 Comprehensive Plan Periodic Update effort is funded through two
Washington State Department of Commerce grants totaling $275,000 and a budgeted General Fund
allotment of up to $70,000.
Attachments:
1. MAKERS Architecture and Urban Design, LLC Professional Services Agreement
2. Scope of Work
3. Planning Schedule
4. WA Department of Commerce - Climate Planning Grant
5. WA Department of Commerce - Periodic Update Grant
March 19, 2024 J - 2
Page 1
Attachment 1
AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement for Professional Services (“Agreement”) is made on this ___ day of
_____________, 2024, between MAKERS Architecture and Urban Design, LLP (“Contractor”)
and the City of Port Angeles (“City”).
SECTION 1. PROFESSIONAL SERVICES.
The services to be provided by Contractor to the City shall be under the direction of the City
Manager and are as detailed in the Scope of Work attached as Exhibit A. The tasks described in
the Scope of Work may be modified, from time to time as determined mutually by the City
Manager and the Contractor, to accomplish the purposes of this Agreement and the tasks described
in the Scope of Work, provided that the work always shall remain within the parameters stated in
the Scope of Work.
SECTION 2. RESPONSIBILITIES OF CONTRACTOR AND CITY.
Contractor will perform the professional services called for under this Agreement in accordance
with the professional standards for Contractor’s industry in Washington State and Nationally.
Contractor shall also keep City informed of progress and developments and respond promptly to
City’s inquiries and communications. City will be truthful and cooperative with Contractor, keep
Contractor reasonably informed of developments, and timely make any payments required by this
Agreement.
SECTION 3. COMPENSATION.
A. City will pay Contractor on an hourly basis for the professional services provided under
this Agreement pursuant to the fees listed in the Budget Estimate section of Exhibit A.
charged for any particular activity will be one tenth of an hour. Contractor will charge for
all activities undertaken in providing services to City under this Agreement, including, but
not limited to, the following: attending meetings; reviewing and preparing correspondence
and legal documents; performing legal research; preparing written materials; drafting of
ordinances, and resolutions and engaging in telephone conversations. When two of more
of Contractor’s personnel are engaged in working on a matter at the same time, such as in
conferences between them, the time of each will be charged at his or her hourly rate.
Contractor may review its hourly rates once per year. If, while this Agreement is in
effect, Contractor implements an increase in the hourly rates being charged to the City,
that increase may be applied to fees incurred under this Agreement, but only with respect
to services provided thirty (30) days or more after written notice of the increase is mailed
to City. If City declines to accept the increased rates, the parties may negotiate an
alternate rate, or City may terminate this Agreement by written notice effective when
received by Contractor.
March 19, 2024 J - 3
Page 2
B. Notwithstanding any other provision of this agreement, the total amount of compensation
and cost reimbursement payable to the Contractor under this agreement shall not exceed
$322,160.00.
SECTION 4. COSTS.
City will pay relevant costs in connection with Contractor’s work for the City under this
Agreement.
SECTION 5. STATEMENTS
A. Contractor shall render to City a statement for fees, costs, and expenses incurred on a
periodic basis (generally monthly). Such statement(s) shall indicate the basis of the fees,
including the hours worked, the hourly rate(s), and a brief description of the work
performed. Separate billing categories may be established to track costs associated with
City funding categories or to track project costs, or such other basis as the City may direct.
Reimbursable costs shall be separately itemized.
B. Payments shall be made by City within thirty (30) days of receipt of the statement, except
for those specific items on an invoice which are contested or questioned and are returned
by City with a written explanation of the question or contest, within thirty (30) days of
receipt of the invoice.
SECTION 6. INDEPENDENT CONTRACTOR
Contractor shall perform all professional services required under this Agreement as an independent
contractor of City, and shall remain, at all times as to City, a wholly independent contractor with
only such obligations as are required under this Agreement.
Employees of the Contractor, while engaged in the performance of any work or services under
this Agreement, shall be considered employees of the Contractor only and not of the City, and
claims that may arise under the Workman's Compensation Act on behalf of said employees while
so engaged, and any and all claims made by a third party as a consequence of any negligent act
or omission on the part of the Contractor’s employees while so engaged, on any of the work or
services provided to be rendered herein, shall be the sole obligation and responsibility of the
Contractor.
In performing this Agreement, the Contractor shall not employ or contract with any City
employee without the City's written consent.
Contractor shall not accept any employment or perform any services where there is, or
reasonably could arise, a conflict between the interests of the City and the interests of any of
Contractor’s other clients.
SECTION 7. INSURANCE.
Contractor shall maintain for the duration of this Agreement professional liability insurance with
limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. Contractor shall
March 19, 2024 J - 4
Page 3
provide City with written notice of any policy cancellation within two business days of their receipt
of such notice. Failure on the part of Contractor to maintain the insurance as required shall
constitute a material breach of contract, upon which City may, after giving five business days’
notice to Contractor to correct the breach, immediately terminate the contract.
In addition to the professional liability insurance, the Contractor shall comply with the
following:
Indemnification / Hold Harmless
Contractor shall defend, indemnify and hold the City, its officers, officials, employees and
volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney
fees, arising out of or resulting from the acts, errors or omissions of the Contractor in
performance of this Agreement, except for injuries and damages caused by the sole negligence of
the City.
A. Insurance Term
The Contractor shall procure and maintain for the duration of the Agreement, insurance against
claims for injuries to persons or damage to property which may arise from or in connection with
the performance of the work hereunder by the Contractor, its agents, representatives, or
employees.
B. No Limitation
The Contractor’s maintenance of insurance as required by the Agreement shall not be construed
to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise
limit the City’s recourse to any remedy available at law or in equity.
C. Minimum Scope of Insurance
The Contractor shall obtain insurance of the types and coverage described below:
1. Automobile Liability insurance covering all owned, non-owned, hired and leased
vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form CA
00 01.
2. Commercial General Liability insurance shall be at least as broad as ISO occurrence form
CG 00 01 and shall cover liability arising independent contractors and personal injury
and advertising injury. The City shall be named as an additional insured under the
Contractor’s Commercial General Liability insurance policy with respect to the work
performed for the City using an additional insured endorsement at least as broad as ISO
endorsement form CG 20 26.
3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
D. Minimum Amounts of Insurance
The Contractors shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury
and property damage of $1,000,000 per accident.
March 19, 2024 J - 5
Page 4
2. Commercial General Liability insurance shall be written with limits no less than
$2,000,000 each occurrence, $2,000,000 general aggregate.
E. Other Insurance Provision
The Contractor’s Automobile Liability and Commercial General Liability insurance policies are
to contain or be endorsed to contain that they shall be primary insurance as respect the City. Any
insurance, self-insurance, or self-insured pool coverage maintained by the City shall be excess of
the Contractor’s insurance and shall not contribute with it.
F. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII.
G. Verification of Coverage
The Contractor shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Agreement before commencement of the work.
H. Notice of Cancellation
The Contractor shall provide the City with written notice of any policy cancellation within two
business days of their receipt of such notice.
I. Failure to Maintain Insurance
Failure on the part of the Contractor to maintain the insurance as required shall constitute a
material breach of contract, upon which the City may, after giving five business days’ notice to
the Contractor to correct the breach, immediately terminate the Agreement or, at its discretion,
procure or renew such insurance and pay any and all premiums in connection therewith, with any
sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset
against funds due the Contractor from the City.
J. City Full Availability of Contractor’s Limits
If the Contractor maintains higher insurance limits than the minimums shown above, the City
shall be insured for the full available limits of Commercial General and Excess or Umbrella
liability maintained by the Contractor, irrespective of whether such limits maintained by the
Contractor are greater than those required by this Agreement or whether any certificate of
insurance furnished to the City evidences limits of liability lower than those maintained by the
Contractor.
SECTION 8. NOTICES
Notices required pursuant to this Agreement shall be given by personal service upon the party to
be notified, or by delivery of same into the custody of the United States Postal Service, or its lawful
successor; postage prepaid and addressed as follows:
CITY:
Legal Department
City of Port Angeles
321 E. 5th St.
March 19, 2024 J - 6
Page 5
Port Angeles, WA 98362
CONTRACTOR:
MAKERS Architecture and Urban Design, LLP
500 Union Street, Suite 700
Seattle, WA 98101
Service of a notice by personal service shall be deemed to have been given as of the date of such
personal service. Notice given by deposit with the United States Postal Service shall be deemed
to have been given two (2) consecutive business days following the deposit of the same in the
custody of said Postal Service. Either party hereto may, from time to time, by written notice to
the other, designate a different address or person which shall be substituted for that specified
above.
SECTION 9. TERM
A. This Agreement shall be effective upon mutual execution by the parties and shall remain
in full force and effect until terminated by either party hereto or until the tasks described
in the Scope of Work are completed, whichever occurs first. City may discharge
Contractor at any time. Contractor may withdraw from this Agreement upon thirty (30)
days’ notice to City.
B. In the event of such termination or withdrawal, City will pay Contractor’s professional fees
and costs, in accordance with this Agreement, for all work done (and costs incurred)
through the date of termination.
SECTION 10. OWNERSHIP OF DOCUMENTS
Upon completion of the work and payment of all associated fees, all documents, exhibits, and other
representation of the final work shall become the property of the City for use without restriction
and without representation as to suitability for reuse by any other party unless specifically verified
or adapted by the Contractor.
SECTION 11. NONDISCRIMINATION
The Contractor shall conduct its business in a manner, which assures fair, equal and non-
discriminatory treatment of all persons, without respect to race, creed or national origin, or other
legally protected classification and, in particular:
A. The Contractor shall maintain open hiring and employment practices and will welcome
applications for employment in all positions, from qualified individuals who are members
of minorities protected by federal equal opportunity/affirmative action requirements; and,
March 19, 2024 J - 7
Page 6
B. The Contractor shall comply with all requirements of applicable federal, state or local laws
or regulations issued pursuant thereto, relating to the establishment of nondiscriminatory
requirements in hiring and employment practices and assuring the service of all persons
without discrimination as to any person's race, color, religion, sex, Vietnam era veteran
status, disabled veteran condition, physical or mental handicap, or national origin.
SECTION 12. GENERAL PROVISIONS.
This Agreement sets forth the entire agreement of the parties. Any amendments must be in writing
and signed by both parties. This Agreement shall be construed under the laws of the State of
Washington. The venue of any litigation between the parties regarding this Contract shall be
Clallam County, Washington.
CITY OF PORT ANGELES MAKERS ARCHITECTURE & URBAN
DESIGN
By:______________________________ By:_________________________________
Nathan A. West, City Manager Bob Bengford, AICP, Partner
Dated:____________________________ Dated: ______________________________
ATTEST:
By: ______________________________
Kari Martinez-Bailey, City Clerk
APPROVED AS TO FORM
By:______________________________
William E. Bloor, City Attorney
March 19, 2024 J - 8
Port Angeles Comprehensive Plan - Scope of Work
MAKERS architecture and urban design Page 1
Attachment 2
Port Angeles Comprehensive Plan
Scope of Work - July 24, 2023
Project Goals
• To complete a major periodic update of the Port Angeles Comprehensive Plan in
compliance with current Growth Management Act requirements
• To provide a clear direction for the city’s growth and development using the latest data,
social and economic trends, and community preferences
• To spur a productive community conversation about Port Angeles’ long-term challenges
and opportunities
• To better understand Port Angeles’ barriers to growth development related to utilities and
the real estate market, and to present economical solutions to those challenges which
sustainably benefit the community
• To support the development of future subarea plans for the 8th Street, C Street, and Race
Street corridors.
Project Assumptions
• Regular project meetings will occur with the City staff and consultant team, including at
least one representative from each sub-consultant firm
• The consultant team will lead the comprehensive plan drafting and EIS work in close
coordination with the City staff. City staff may be able to take the lead on some elements,
such as implementation measures and climate policies, as noted in the scope of work.
• The consultant team will conduct most major public engagement activities in-person and
seek to consolidate activities to take advantage of travel days. Online engagement
activities will shadow in-person engagement activities and is intended to expand the
project’s reach.
• City staff will play a significant role in public engagement activities and will be supported
with esources provided by the consultant team, such as when conducting “road show”
presentations to community organizations.
• City staff will form a Stakeholder Advisory Committee (SAC), which will be used to
provide deeper input and review at key points throughout the project.
• City staff will be in charge of creating and updated GIS maps and data
• This project will not include subarea planning, but it will support future subarea planning
work by collecting data specific to subareas (where possible), having targeted outreach
activities and questions specific to subareas, and updating/developing basic policy
direction for the subareas.
• This project will not include neighborhood redistricting, but public outreach activities and
questions can be designed to support the foundation of this work. The intent of
neighborhood redistricting is to establish and maintain and new system of neighborhood
representation and engagement involving a centralized noticing system, neighborhood
representatives, and regular representative meetings which inform City Council decisions.
For example, discussions around land use and growth management could ask
community members what they perceive to be neighborhood boundaries and event
registration lists could be used to build a list of potential future representatives.
• For transportation, it is assumed that Sychro-level LOS analysis will be used for key study
intersections
March 19, 2024 J - 9
Port Angeles Comprehensive Plan - Scope of Work
MAKERS architecture and urban design Page 2
Task 1 – Project Initiation
This and most other tasks include multiple activities.
Deliverables:
• Refined schedule
• Project website materials
• Draft engagement program
• Meeting notes
1A. Internal Project Kickoff and Site Visit
MAKERS will facilitate a hybrid kickoff meeting with City staff (from multiple departments) and
all consultants to confirm project work program, schedule, roles, and communication protocols.
Prior to the session MAKERS will send the City a list of requests for all relevant background
information necessary for the project, including adopted plans, GIS data and maps, and other
relevant documents. During this session the consultant team will identify the major issues, high
priority plan updates, SEPA strategies, and project objectives. The group will discuss outreach
goals and key stakeholders and a framework for community engagement. A master project
schedule and plan for ongoing coordination will be established to ensure the plan update
process complies with City needs, local procedures, and state requirements.
Following the internal kickoff with City staff, MAKERS will facilitate a second meeting on the
same day with public agency staff partners. The purpose of the “agency meeting” is to seek
early input on technical issues for Port Angeles’ long-term planning. Invited agencies should
include Clallam County planning and transportation staff, tribes, the school district, the Port,
Coast Guard, and others determined by City staff. The consultant team will attend this meeting
to clarify the issues and answer questions about the planning process.
On the same day as the kickoff, City staff will lead the consultants on a driving and walking tour
of Port Angeles neighborhoods and key sites.
Meeting Attendance
Firm In-Person Remote
MAKERS 2 Option
available
for others
SCJ 1
Fehr & Peers 1
Leland 1
March 19, 2024 J - 10
Port Angeles Comprehensive Plan - Scope of Work
MAKERS architecture and urban design Page 3
1B. Stakeholder Advisory Committee Meeting #1
The consultants will introduce the project scope and schedule, the community engagement
program concepts, and ask the committee what aspects of the project are most important in
making the Comprehensive Plan update successful.
Meeting Attendance
Firm In-Person Remote
MAKERS 1 Option
available
for others
SCJ 0
Fehr & Peers 0
Leland 0
1C. Community Engagement Program
MAKERS and City staff will collaboratively prepare an engagement program built on a broad and
inclusive engagement strategy. The plan will prioritize activities and, where possible, facilitate
staff’s lead or management of certain activities. Feedback from the SAC and City staff will be
integrated into the first draft, and the program can be a living document that is updated as the
project progresses and strategies evolve.
Key engagement elements will include at least the following. Details will be provided in the draft
program:
• A joint planning committee of the Planning Commission and City Council
• A stakeholder committee representing the Port Angeles community (including possible
stipends for people participating on a volunteer basis, e.g. students)
• One-on-one stakeholder interviews
• A storefront studio
• Surveys
• Workshops
• Project website content (consultants provide strategic information and City staff
administer the website)
• Community event attendance/tabling (school events, farmer’s market, etc.)
• Road show presentations at community organization meetings
March 19, 2024 J - 11
Port Angeles Comprehensive Plan - Scope of Work
MAKERS architecture and urban design Page 4
Task 2 – Visioning and Engagement
Deliverables:
• Survey results/summary
• Project website content
• Stakeholder interview results
• Stakeholder advisory committee meeting presentation materials and results
• Studio materials and results
• Draft vision statement and/or other value statements
2A. Visioning Survey
MAKERS will plan and administer a survey that asks city residents their “Loves”, “Concerns”, and
long-term “Hopes” (5-20 years) for Port Angeles. The survey may help formulate the updated
vision in addition to more expanded values/principles statements. Other strategic planning
questions on land use, transportation, parks, and other topics can be added. The survey should
ask questions about community vision for the subareas.
Equally important, the survey will be used to start building a project mailing list which is used to
inform people of project updates and invite the community to future engagement opportunities.
Survey completion will be incentivized with an award raffle, e.g. $50 Visa gift cards, managed
and provided by MAKERS.
The survey will be physically mailed citywide in utility bills. Paper copies can be provided at key
community hubs such as the library and city hall, and the school district may be open to
distributing paper copies to students and parents. An online survey option will be integrated,
including a link on the paper copies to encourage people to use the online option.
MAKERS will design the survey materials and manage the raffle incentive, and City staff will be
responsible for the cost and labor of mailings. City staff will also be responsible for inputting
data from paper copies.
2B. Stakeholder Interviews
MAKERS will facilitate up to 5 individual stakeholder meetings, focus groups, or roundtable
interviews (each interview slot can have single or multiple interviewees). Other subconsultant
team members will attend where strategically relevant. The purpose of the interviews is to
gather input on the most important planning issues from a variety of perspectives. Most
interviews will be done remotely by phone or video call, but some could be scheduled to occur
in-person when combined with a consultant team visit such as the kick (Task 1A) and/or the
storefront studio (Task 2D). Interview results can be published in aggregate with individuals’
input anonymized.
City staff will help identify individuals or organizations to invite to interviews, but will not
participate in the interviews in order to encourage frank discussion. Some interviewees could be
drawn from the Stakeholder Advisory Committee. MAKERS will recommend at least one of the
March 19, 2024 J - 12
Port Angeles Comprehensive Plan - Scope of Work
MAKERS architecture and urban design Page 5
interview slots be used for focus group/roundtable with regional residential and commercial
developers who have not yet worked in Port Angeles.
Meeting Attendance
Firm In-Person Remote
MAKERS Most interviews will be done remotely by
phone or video call, but some could be
scheduled to occur in-person when
combined with a consultant team visit such
as the storefront studio (Task 2E).
SCJ
Fehr & Peers
Leland
2C. Stakeholder Advisory Committee Meeting #2
After the visioning survey results are in, MAKERS will lead a follow-up meeting with the SAC to
respond to the same love/concern/hope questions, present the survey results to compare key
findings and themes, and discuss plans for the forthcoming storefront studio.
Meeting Attendance
Firm In-Person Remote
MAKERS 0 All consultants
attending will be
remote
SCJ 0
Fehr & Peers 0
Leland 0
March 19, 2024 J - 13
Port Angeles Comprehensive Plan - Scope of Work
MAKERS architecture and urban design Page 6
2D. Storefront Studio Preparation
This task is intensive preparation in advance of the storefront studio (Task 2E), with the goal of
making the studio as productive as possible. Key work includes securing a venue, event
promotion, and defining conceptual EIS alternatives to bring into the studio.
City staff, in collaboration with MAKERS and SCJ, will procure a space for the studio (ideally at
no cost). A storefront-type space that is visible and accessible to community members and
stakeholders is most desirable, preferably in downtown though not always possible. Other
community work spaces can be workable (such as within the Planning Department or City Hall
space) provided certain space and technology criteria are met (size, restrooms, wi-fi, etc.).
It is assumed that City staff will be active partner in promoting the storefront studio, and the
consultant team will assist in providing promotional materials.
2E. Storefront Studio
The studio is intended to be an intensive team workspace and community engagement tool for
the plan. The storefront studio embeds the consultant team in the community to help build
awareness of the local context and relationships with participating community members, and
gives the community multiple opportunities to participate in the early stages of plan
development.
Rough outline/schedule for the storefront studio:
• Day 1
▪ Consultant team arrival and studio setup
▪ Open studio hours, with map and survey exercises addressing citywide and
subarea-specific issues (housing, transportation, parks, etc.)
▪ Workshop #1. The team will present useful background material findings (
including policy audit and context findings) and conduct visioning exercises,
(including loves/concerns/hopes discussion and small group exercises that help
identify key issues, opportunities, and priorities. If the space allows, the
workshop will be hosted in the storefront, otherwise it may occur at another
location.
• Day 2
▪ Open studio hours
▪ Realtime development of plan concepts and EIS alternatives concepts
▪ Preparation for Workshop #2 (next day)
▪ In-person stakeholder interviews
▪ Other internal meetings with City staff
▪ Other fieldwork in the city as needed
• Day 3
▪ Open studio hours
▪ Realtime development of plan concepts and EIS alternatives
▪ Workshop #2. The team will present findings from Workshop #1 and present
rough early concepts for EIS alternatives for review and discussion.
March 19, 2024 J - 14
Port Angeles Comprehensive Plan - Scope of Work
MAKERS architecture and urban design Page 7
▪ Studio breakdown and consultant team departure
Storefront Studio Attendance
Firm In-Person Remote
MAKERS 2 Option
available
for others
SCJ 2
Fehr & Peers 0
Leland 1
2F. Stakeholder Advisory Committee Meeting #3
Staff will lead a remote meeting with the SAC to review results of the storefront studio
workshops, evaluate/refine a draft vision statement and/or values statements developed by
MAKERS based on the results of Tasks 2A-E above, and weigh in on the preliminary alternatives.
The consultant team will provide limited remote support of the meeting.
March 19, 2024 J - 15
Port Angeles Comprehensive Plan - Scope of Work
MAKERS architecture and urban design Page 8
Task 3 – Background Review and Analysis
Deliverables:
• Plan audit document
• Draft summary of current conditions to be integrated into the updated comprehensive
plan
3A. Plan Audit
The full consultant team will review the existing plan and all of its elements. The plan will be
examined with both a big picture lens (overall appearance, usability, organization) and a detailed
lens (zooming in to the goals and policies). The audit will specifically evaluate:
• Information and data that is out of date or incorrect, and information available or needed
to address it
• Opportunities for text revisions to clarify meaning or use of maps and graphics to
convey information more efficiently
• Potential for new and revised goals and policies, those that can be deleted or
consolidated based on the City’s updated context, and updates to enhance the plan’s
usability and implementation
City staff will be invited to also participate in the audit as needed or appropriate.
3B. Current Conditions Analysis and Documentation
The consultant team will collect and review data necessary for the plan update process,
including City plans, studies, and tabular and spatial data. The team will also collect data from
outside sources where necessary to include the most up-to-date information in the
Comprehensive Plan. The key aspects to review:
• Land Use element and zoning maps, including the urban growth areas
• Housing Element, including the new requirements for a housing gaps/needs analysis
and anti-displacement policies required by the GMA
• Multi-modal emphasis in the Transportation Element
• Development plan for utilities including sewer, water, and stormwater
• Update the Capital Facilities Plan
• Update the Parks Element
• Integrating the Climate Resiliency Plan and the Sustainable Design Assessment Team
study throughout the plan (see Task 9 for potentially adding a new climate change and
resiliency element)
Where possible, this task will identify and develop data specific to subareas for later use in the
development of subarea plans for the 8th Street, C Street, and Race Street corridors.
March 19, 2024 J - 16
Port Angeles Comprehensive Plan - Scope of Work
MAKERS architecture and urban design Page 9
Task 4 – Prepare Comprehensive Plan Draft
The team will meet with staff to brainstorm key refinements to existing goals and policies.
Coordination with the Planning Commission in this process will also be essential to share
preliminary thoughts and provide direction (up to two meetings attended by the consultant team
are budgeted). Below are preliminary thoughts involving key plan components and elements.
Deliverables:
• Comprehensive Plan alternatives and concepts
• Comprehensive Plan first draft (all elements)
• Meeting and workshop presentation materials and corresponding summary of input
from each
• Storefront studio summary report
4A. Plan Concepts
The consultant team will develop rough preliminary concepts for each element, based on the
results of the storefront studio, plan audit, existing conditions, and other public engagement to
this point. The concepts will be reviewed with City staff in one or more meetings, and the
concepts could be organized based on EIS alternatives.
4B. Stakeholder Advisory Meeting #4
After City staff approval, the concepts will be presented to the SAC for review. Feedback from
will be used to affirm or revise the concepts, and from there the consultant team will move into
plan drafting.
The consultant team will provide limited remote support of the meeting.
4C. Plan Drafting
Plan organization and template. The RFP seems to endorse revising the current plan as it
currently appears. If the City desires or is open to an updated template, MAKERS will lead
creation of a new design style that is also consistent and easy to use (including writing
conventions, graphics, colors, and other style elements). The plan will lik ely be in an Adobe
InDesign format with a final copy of all text also available in Microsoft Word format. MAKERS
will also provide branding guidelines for posters, presentations, and other materials throughout
the project.
Plan foundation and vision. MAKERS will prepare a plan introduction that identifies the vision
and character of the community and shows how the plan will be organized.
Land use and growth management elements. MAKERS will draft clear, concise goals and
policies to reflect Port Angeles’s desired future. LCG will update land use conditions as well as
population, employment, and future land use capacity analysis. Strategic updates to the future
land use map and urban growth areas will be a component of this update — perhaps including
March 19, 2024 J - 17
Port Angeles Comprehensive Plan - Scope of Work
MAKERS architecture and urban design Page 10
updated designations and boundaries in coordination with City staff and Clallam County.
Consideration of tribal land and projects will be key. Another component will be the close
examination of the land use categories, which summarize the purpose, principal uses and
densities, and implementing zoning for each designation. The updated goals and policies
should also integrate community design preferences as well as zone-specific preferences.
Transportation element. Fehr & Peers will deliver a multi-modal Transportation element that will
be developed concurrently and in support of the Land Use element. Discussion of transportation
priorities will be integrated into the community engagement program. Fehr & Peers will:
• Conduct an active mode analysis to best accommodate people walking, biking, and
rolling; specific analysis could include a level-of-stress bicycle and pedestrian analysis to
identify important gaps and connectivity opportunities
• Analyze transit, roadway, and freight systems using available data resources to identify
deficiencies and gaps in service
• Develop a “layered network” to ensure all user’s safety needs are accommodated in a
way that maximizes connectivity. This analysis will include a strong focus on systemic
safety, creating of low-stress networks, and recognition of the demands of newer
modes.
Utilities & public services element. SCJ will integrate the City’s Comprehensive Sewer Plan and
Water System Plan and other relevant City and County documents into the Utilities element.
This will demonstrate the geography of services available today and the planned services and
service area, the population considered in the plans, and the relationship to future land use and
growth.
Housing element. MAKERS, LCG, and SCJ will collaboratively prepare the Housing Element
update, including a needs and characteristics inventory that will meet GMA and Countywide
Planning Policy requirements. As part of the inventory, the team will review the capacity for
different types of housing in Port Angeles and how they relate to the community’s needs. LCG
will lead the work to comply with the latest income-based housing planning under HB 1220. The
team will draft goals and policies to reflect local housing needs and address the region’s
growing demand for affordable housing. Key topics anticipated are housing supply and variety
(including middle housing), housing affordability, special needs housing, regional collaboration,
and monitoring.
Conservation element. SCJ will review the goal and policies and suggest revisions, including
potential new policies. Further, the team will discuss with the City whether additional content
might benefit this element, such as a discussion of ecosystem services or the impacts of
climate change. Furthermore, the critical areas regulations are key to protecting natural
systems and these will be reviewed for consistency with the plan.
Hazards & resiliency element. City staff will lead the creation of this new element. With staff’s
ongoing integration of the Climate Resiliency Plan throughout all elements, this new element is
March 19, 2024 J - 18
Port Angeles Comprehensive Plan - Scope of Work
MAKERS architecture and urban design Page 11
anticipated to be brief to satisfy the new requirement of the Growth Management Act and unify
all resiliency elements across the plan. This element could also focus on providing a centralized
hub background information for local climate change impacts and mitigation needs in Port
Angeles.
Capital facilities element. MAKERS will provide an updated capital facilities inventory and
analysis. This will include facilitating meetings with City staff to focus on (1) needs and issues,
(2) facilities vision and meeting growth needs, and (3) reviewing the draft plan. The updated
element will provide cohesion with other elements including utility system plans. SCJ may
support this element. The element will be aligned with an updated capital facilities plan and
capital improvements project list.
Economic development element. LCG will prepare a citywide market analysis and forecast to
guide conversations about jobs, housing, and land use conditions across the city. The updated
element will emphasize resilience and flexibility, as the economy changes more rapidly than
ever before. A long-range plan must balance certainty with adaptability so that it stays relevant
not only now, but in the years to come. LCG will address current and emerging economic issues
such as the ongoing evolution of online retail, work from home, and post-COVID changes to the
business sector. Engagement of the development and business community will also ensure that
recommendations are grounded in market and economic reality.
Parks & recreation element. SCJ will update the inventory and goals and policies to address
new facilities and services using available information from public agencies providing park
facilities. SCJ will also identify the City’s levels of service and other objectives for its residents
and visitors.
Implementation element. City staff will lead this element, and the consultant team will support
on implementation measures’ feasibility, cost, and schedule. The consultant team will also
provide strategic recommendations and priority levels for meeting the City’s most urgent needs
and will assist City staff in creating targets to track goal and policy progress.
March 19, 2024 J - 19
Port Angeles Comprehensive Plan - Scope of Work
MAKERS architecture and urban design Page 12
4D. Stakeholder Advisory Meeting #5
Staff will present and discuss preliminary element direction and updated plan alternatives
information.
The consultant team will provide limited remote support of the meeting.
4E. Workshop #3
Once the first draft has been completed and published, the team will conduct a workshop to
present and evaluate the plan’s goals and policies. A combination presentation/open house
format usually works best at this juncture. The presentation allows the team to provide an
overview of key features, goals, and policies – and to point out special provisions that warrant
close review. The open house allows for casual drop ins as well as more detailed discussions
with community members on topics they are most interested in.
Meeting Attendance
Firm In-Person Remote
MAKERS 2 Option
available
for others
SCJ 2
Fehr & Peers 0
Leland 0
March 19, 2024 J - 20
Port Angeles Comprehensive Plan - Scope of Work
MAKERS architecture and urban design Page 13
Task 5 – Environmental Impact Statement
SCJ will lead the effort in preparing an environmental impact statement and documenting
compliance with SEPA. An integrated EIS will be advised for cost efficiency. The EIS will contain
the following elements required in WAC 197-11-430 and -440:
• Cover letter
• Fact sheet
• Table of contents
• Environmental summary
• Alternatives and the proposed action
• Affected environment, significant impacts, and mitigation measures
• Distribution list
• Appendices
The EIS will be prepared in a reader-friendly format. SCJ will reference past Port Angeles SEPA
documents where possible for describing the affected environment. Other standard information
sources will include USFWS & NOAA for ESA species, PHS for state species, Department of
Ecology for contaminated sites, DAHP for archaeological resources, etc.
Deliverables:
• All public notices
• Determination of significance
• Scoping report
• Draft and final EIS documents
5A. Scoping
SCJ will prepare a scoping notice and checklist or scoping fact sheet, provide guidance on EIS
topics and alternatives to analyze assumed to be No Action and two Action Alternatives, and
will collect and review data. These may vary land use patterns, building scales, and
infrastructure investments. A scoping meeting can be combined with other engagement efforts,
such as the storefront studio (Task 2D).
After the scoping period conclusion, SCJ will lead a discussion with the City to review an initial
assessment to ensure the budget is adequate to cover the necessary analysis.
5B. Alternatives Development
The alternatives development can be combined with the initial engagement efforts, particularly
the storefront studio (Task 2E). SCJ will draft an alternatives description. The recurring project
team meetings will be used to discuss and refine the alternatives.
5C. Preliminary and Draft EIS
SCJ will prepare a preliminary draft EIS for City review and comment. Other consultant team
members will support specific sections. Although the scope of the EIS has not yet been
determined, likely EIS elements will include the following sections:
March 19, 2024 J - 21
Port Angeles Comprehensive Plan - Scope of Work
MAKERS architecture and urban design Page 14
• General Sections (SCJ): Fact sheet, table of contents, distribution list, alternatives
description, appendices, and other necessary supporting documentation.
• Surface Water/Stormwater (SCJ)
• Land Use Patterns and Policies (MAKERS)
• Aesthetics/Urban Design (MAKERS)
• Socio-economics (Leland)
• Transportation (Fehr & Peers)
• Utilities: Sewer, Water (SCJ)
• Public Services: Police, Fire, Schools, Parks (SCJ)
For each topic the consultant team will address the affected environment, define thresholds of
significance, prepare a comparative impact analysis, and identify mitigation measures. The
impact analysis will be areawide in nature and include quantitative and qualitative approaches
such as models (e.g. transportation, aesthetics, etc.) or adopted standards (e.g. stormwater LID
practices, public service levels of service, etc.) to determine the effect of the alternatives. Some
effects may be beneficial (e.g. water quality) and some may be adverse. The consultant team
will also compare the alignment of the alternative to the refreshed Port Angeles vision.
Based on one round of consolidated City comments on the preliminary draft EIS, SCJ will
prepare a print-check document and a draft EIS for posting and public review. SCJ will prepare
the notice of availability for City publication and the City will publish the EIS.
5D. Final EIS
The recurring project team meetings will be used to discuss and select the preferred alternative
in the final EIS, and coordinated with the plan refinements (Task 6).
The final EIS will consist of a fact sheet, table of contents, draft EIS analysis corrections as
needed, description of the preferred alternative if needed, and responses to comments. SCJ will
prepare a preliminary final EIS for City review and comment. Based on one round of
consolidated City comments, SCJ will prepare a print check and a final EIS for public issuance.
SCJ will prepare the notice of availability for City publication.
March 19, 2024 J - 22
Port Angeles Comprehensive Plan - Scope of Work
MAKERS architecture and urban design Page 15
Task 6 – Plan Refinements
Consultant team guidance at the adoption phase can be critical in clarifying concepts,
answering technical questions, and aiding in the necessary refinement of key goals, policies and
concepts. This is helpful to ensure internal consistency, to point out implications of various
options, provide feedback on engagement findings on the subject topics, and to help ensure
that policy language successfully bridges that delicate gap of being specific enough to be
useful, but not overly specific as a regulation.
At this stage, City staff will manage a comment matrix that tracks and respond to every written
public comment received on the first draft plan outside of Workshop #3.
Deliverables:
• Refined plan draft
• Final and adopted plan
• Technical memos (as needed)
6A. Prepare Second Draft Plan
Based on public input received at Workshop #3, the team will revise the second draft and
incorporate the preferred EIS alternative. A focus of the preferred alternative will be the future
land use map, densities, and associated planned improvements needed for capital facility and
transportation systems. Relevant goals and policies will be updated accordingly.
6B. Stakeholder Advisory Committee Meeting #6
Staff team members will facilitate a remote SAC meeting to discuss revisions to the plan. The
SAC will adopt a recommendation to the Planning Commission and City Council.
The consultant team will provide limited remote support of the meeting.
March 19, 2024 J - 23
Port Angeles Comprehensive Plan - Scope of Work
MAKERS architecture and urban design Page 16
Add-On Tasks
Consultant Facilitation of SAC Meetings #3-6
In this add-on task, additional hours are provided for consultant team members to directly
facilitate and manage the later SAC meetings.
The base task has the consultant team taking a leading role in facilitating the first SAC
meetings, which are key meetings for developing the vision and establishing the project
momentum. For the later SAC meetings, the base tasks assume City staff will lead facilitation
and the consultant team will provide limited remote support.
Staff Engagement Support
To be nimble in engagement, it is anticipated that City staff will leverage community
engagement opportunities while the consultant team is not physically in Port Angeles. In this
add-on task, MAKERS and SCJ will provide support to City staff so they are ready to leverage
those opportunities as they arise, namely:
• Community event attendance/tabling (school events, farmer’s market, etc.)
• Road show presentations at community organization meetings
Support from the consultant team includes training and message development,
presentations/slideshows, and printable materials such as posters, maps, surveys, and other
activities that are used to collect community input. Training and materials may evolve as the
project progresses.
Preparation for the studio (Task 2D) can do double duty for this task. Alternatively, the staff-run
engagement can occur after the studio and promote public awareness of and comment on draft
plan initiatives, announcing Workshop #3 and encouraging public participation.
Mapping
In this add-on task, the consultant team will use existing GIS data and digital illustration to craft
updated maps for the plan. All maps in the plan will clearly communicate key information.
Where needed, new GIS layers will be created by the consultant team and provided to City staff.
Adoption Process Support
The consultant team can be available to attend Planning Commission and/or City Council
meetings (inclusive of public hearings) during the adoption process, and may be available for
support of other meetings that are led by staff. This can be useful to help answer questions or
provide additional technical information to ensure a smoother adoption process.
March 19, 2024 J - 24
Port Angeles Comprehensive Plan - Scope of Work
MAKERS architecture and urban design Page 17
Budget
SCJ Leland F&P
Engagement +
Land Use and
Housing
Environment +
Infrastructure
Analysis/Policy
Economic
Analysis/Policy
Transportation
Analysis/Policy
$165 $215 $205 $175
Task #Description
BASE TASKS - COMPREHENSIVE PLAN
Administration/Project Management 96 48 24 24 $ 35,280
1 Project Initiation 68 28 16 14 $ 22,970
a. Internal project kickoff and site visit 30 16 12 12 $ 12,950
b. SAC #1 30 8 4 2 $ 7,840
c. Community engagement program 8 4 $ 2,180
2 Visioning and Engagement 154 66 48 10 $ 51,190
a. Visioning survey 36 4 2 2 $ 7,560
b. Stakeholder interviews (up to 5)18 4 4 $ 4,650
c. SAC #2 12 4 4 4 $ 4,360
d. Storefront studio preperation 20 12 8 4 $ 8,220
e. Storefront studio (incl. Workshop #1 and #2)60 40 30 $ 24,650
f. SAC #3 (staff lead w/ limited consultant support)8 2 $ 1,750
3 Background Review and Analysis 56 58 44 88 $ 46,130
a. Plan audit 16 8 4 8 $ 6,580
b. Current conditions analysis and documentation 40 50 40 80 39,550$
4 Prepare Comprehensive Plan Draft 194 106 60 90 $ 82,850
a. Plan concepts 28 16 12 12 $ 12,620
b. SAC #4 (staff lead w/ limited consultant support)8 2 $ 1,750
c. Plan drafting 110 70 40 70 $ 53,650
d. SAC #5 (staff lead w/ limited consultant support)8 2 $ 1,750
e. Workshop #3 40 16 8 8 $ 13,080
5 Prepare SEPA Documentation 38 146 14 72 $ 53,130
a. Scoping 2 16 2 8 $ 5,580
b. Alternatives development 12 20 4 4 $ 7,800
c. Preliminary and draft EIS 16 80 4 30 $ 25,910
d. Final EIS 8 30 4 30 $ 13,840
6 Plan Refinements 68 22 12 12 $ 20,510
a. Prepare second draft plan 60 20 12 12 $ 18,760
b. SAC #6 (staff lead w/ limited consultant support)8 2 $ 1,750
$ 312,060
$8,500
$600
$1,000
$322,160
674 474 218 310
Firm fees $111,210 $101,910 $44,690 $54,250
ADD-ON TASKS
⬇️Consultant facilitation of SAC meetings #3-6 48 24 12 12 $ 17,640
⬇️Additional stakeholder interviews (hours per interview)4 $ 660
⬇️Staff engagement support 12 6 $ 3,270
⬇️GIS mapping 24 12 12 12 $ 11,100
⬇️Adoption process support 40 8 2 4 $ 9,430
New Additional transportation planning and SEPA support 300 $ 52,500
New VMT & Transportation GHG Evaluation 114 20,000$
New Local Road Safety Plan 400 70,000$
New Travel Demand Model Update 686 120,000$
New Truck Route Analysis 114 20,000$
New Grant Funding Support 57 10,000$
BASE TASKS TOTAL HOURS
Travel expenses (assumes most trips require overnight stays)
TOTAL
Amount
Engagement expenses and materials
Fees subtotal
Hours
SAC youth participant stipend
Port Angeles Comprehensive Plan MAKERS
Team member role
Billing rate (blended)
March 19, 2024 J - 25
March 19, 2024 J - 26
Attachment 4
Interagency Agreement with
City of Port Angeles
through
Growth Management Services
Contract Number:
24-63610-149
For
2023-2025 Climate Planning Grant
Dated: Date of Execution
March 19, 2024 J - 27
________________________________________________________________________________________________________
Page 2 of 18
Table of Contents
TABLE OF CONTENTS .............................................................................................................................................. 2
FACE SHEET ............................................................................................................................................................ 3
SPECIAL TERMS AND CONDITIONS ......................................................................................................................... 4
1. AUTHORITY ...................................................................................................................................................... 4
2. CONTRACT MANAGEMENT ............................................................................................................................. 4
3. COMPENSATION .............................................................................................................................................. 4
4. BILLING PROCEDURES AND PAYMENT ............................................................................................................. 4
5. SUBCONTRACTOR DATA COLLECTION ............................................................................................................. 5
6. ENSURE COORDINATED CLIMATE COMMITMENT ACT BRANDING ................................................................. 5
7. INSURANCE ...................................................................................................................................................... 6
8. FRAUD AND OTHER LOSS REPORTING ............................................................................................................. 6
9. ORDER OF PRECEDENCE .................................................................................................................................. 6
GENERAL TERMS AND CONDITIONS ....................................................................................................................... 7
1. DEFINITIONS .................................................................................................................................................... 7
2. ALL WRITINGS CONTAINED HEREIN ................................................................................................................. 7
3. AMENDMENTS ................................................................................................................................................ 7
4. ASSIGNMENT ................................................................................................................................................... 7
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION ........................................................................... 7
6. COPYRIGHT ...................................................................................................................................................... 8
7. DISPUTES ......................................................................................................................................................... 8
8. GOVERNING LAW AND VENUE ........................................................................................................................ 9
9. INDEMNIFICATION .......................................................................................................................................... 9
10. LICENSING, ACCREDITATION AND REGISTRATION ........................................................................................... 9
11. RECAPTURE...................................................................................................................................................... 9
12. RECORDS MAINTENANCE ................................................................................................................................ 9
13. SAVINGS .......................................................................................................................................................... 9
14. SEVERABILITY ................................................................................................................................................... 9
15. SUBCONTRACTING ........................................................................................................................................ 10
16. SURVIVAL ....................................................................................................................................................... 10
17. TERMINATION FOR CAUSE............................................................................................................................. 10
18. TERMINATION FOR CONVENIENCE ................................................................................................................ 10
19. TERMINATION PROCEDURES ......................................................................................................................... 10
20. TREATMENT OF ASSETS ................................................................................................................................. 11
21. WAIVER ......................................................................................................................................................... 12
ATTACHMENT A: SCOPE OF WORK....................................................................................................................... 13
ATTACHMENT B: BUDGET .................................................................................................................................... 18
March 19, 2024 J - 28
________________________________________________________________________________________________________
Page 3 of 18
Face Sheet
Contract Number: 24-63610-149
Local Government Division
Growth Management Services
2023-2025 Climate Planning Grant
1. Contractor 2. Contractor Doing Business As (as applicable)
City of Port Angeles
321 E. 5Th Street
Port Angeles, WA 98362
N/A
3. Contractor Representative 4. COMMERCE Representative
Ben Braudrick
Planning Supervisor
ced@cityofpa.us
Noelle Madera
Climate Operations Team Lead
509-818-1040
noelle.madera@commerce.wa.gov
PO Box 42525
1011 Plum St. SE
Olympia, WA 98504
5. Contract Amount 6. Funding Source 7. Start Date 8. End Date
$150,000 Federal: State: Other: N/A: July 1, 2023 June 30, 2025
9. Federal Funds (as applicable)
N/A
Federal Agency:
N/A
ALN
N/A
10. Tax ID # 11. SWV # 12. UBI # 13. UEI #
N/A SWV0007712 054-001-518 N/A
14. Contract Purpose
For the development of the Growth Management Act (GMA) climate change and resiliency element requirements related to
the implementation of HB 1181 and climate related implementation activities.
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the
terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized
to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract
and the following documents incorporated by reference: Contractor Terms and Conditions including Attachment “A” – Scope
of Work and Attachment “B” – Budget.
FOR CONTRACTOR FOR COMMERCE
<insert name>, <insert title>
Signature
Date
<insert name>, <insert title>
Date
APPROVED AS TO FORM ONLY
BY ASSISTANT ATTORNEY GENERAL
APPROVAL ON FILE
March 19, 2024 J - 29
________________________________________________________________________________________________________
Page 4 of 18
Special Terms and Conditions
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter
39.34 RCW.
2. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet
of this Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet
of this Contract.
3. COMPENSATION
COMMERCE shall pay an amount not to exceed one hundred fifty thousand dollars ($150,000),
for the performance of all things necessary for or incidental to the performance of work under this
Contract as set forth in the attached Scope of Work and Budget.
4. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly
completed invoices, which shall be submitted to the Representative for COMMERCE not more often
than monthly nor less than quarterly.
The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work
performed, the progress of the project, and fees. The invoice sh all include the Contract Number 24-
63610-149. A receipt must accompany any single expenses in the amount of $50.00 or more in order
to receive reimbursement.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or
condition of this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by COMMERCE.
Grant Start Date
COMMERCE will pay the Contractor for costs incurred beginning July 1, 2023, for services and
deliverables described under this Agreement.
State Fiscal Year Payments
COMMERCE will reimburse Contractor for State Fiscal Year 2024 (July 1, 2023-June 30, 2024), and
State Fiscal Year 2025 (July 1, 2024-June 30, 2025), based on the expenses incurred under this
Contract.
Invoices and End of Fiscal Year
Invoices are due at a minimum of June 15, 2024 and 2025, if not submitted at more frequent intervals.
March 19, 2024 J - 30
________________________________________________________________________________________________________
Page 5 of 18
Final invoices for a state fiscal year may be due sooner than the 15th of June and Commerce will
provide notification of the end of fiscal year due date.
The Contractor must invoice for all expenses from the beginning of the contract through June 30,
regardless of the contract start and end date.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and
COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will
be paid by any other source, including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subcontractors.
Line Item Modification of Budget
A. Notwithstanding any other provision of this contract, the Contractor may, at its discretion, make
modifications to line items in the Budget, hereof, that will not increase the line item by more
than fifteen percent (15%).
B. The Contractor shall notify COMMERCE in writing (by email or regular mail) when proposing
any budget modification or modifications to a line item in the Budget (Attachments B) hereof,
that would increase the line item by more than fifteen percent (15%). Conversely, COMMERCE
may initiate the budget modification approval process if presented with a request for payment
under this contract that would cause one or more budget line items to exceed the 15 percent
(15%) threshold increase described above.
C. Any such budget modification or modifications as described above shall require the written
approval of COMMERCE (by email or regular mail), and such written approval shall amend the
Project Budget. Each party to this contract will retain and make any and all documents related
to such budget modifications a part of their respective contract file.
D. Nothing in this section shall be construed to permit an increase in the amount of funds available
for the Project, as set forth in Section 3 of this contract, nor does this section allow any proposed
changes to the Scope of Work, include Tasks/Work Items and Deliverables under Attachment
A, without specific written approval from COMMERCE by amendment to this contract .
5. SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties, regarding work under this Contract performed by subcontractors and the portion
of Contract funds expended for work performed by subcontractors, including but not necessarily
limited to minority-owned, woman-owned, and veteran-owned business subcontractors.
“Subcontractors” shall mean subcontractors of a ny tier.
6. ENSURE COORDINATED CLIMATE COMMITMENT ACT BRANDING
COMMERCE received funding from Washington’s Climate Commitment Act (CCA). To strengthen
public awareness of how CCA funding is used, the Office of the Governor is directing state agencies
that administer funding or manage a CCA-supported program to ensure consistent branding and
funding acknowledgments are used in all communications and included in funding agreements and
contracts. The “Climate Commitment Act” logo and funding acknowledgment make it easy for
consumers and the public to see how the state is using CCA funds to reduce climate pollution, create
jobs, and improve public health and the environment, particularly for low -income and overburdened
populations.
March 19, 2024 J - 31
________________________________________________________________________________________________________
Page 6 of 18
The following provisions apply to all contractors, subcontractors, service providers and others who
assist CONTRACTOR in implementing the climate planning grant.
Logo requirements. The CCA logo must be used in the following circumstances, consistent
with the branding guidelines posted at climate.wa.gov/brandtoolkit.
• Any WA Department of Commerce climate planning grant website or webpage that
includes logos from other funding partners.
• Any WA Department of Commerce climate planning grant media or public
information materials that include logos from other funding partners.
Funding source acknowledgement. This standard funding language must be used on websites
and included in announcements, press releases and publications used for media -related
activities, publicity and public outreach.
“The WA Department of Commerce climate planning grant is supported with funding from
Washington’s Climate Commitment Act. The CCA supports Washington’s climate action efforts
by putting cap-and-invest dollars to work reducing climate pollution, creating jobs, and
improving public health. Information about the CCA is available at www.climate.wa.gov.”
7. INSURANCE
Each party certifies that it is self-insured under the State's or local government self-insurance liability
program, and shall be responsible for losses for which it is found liable.
8. FRAUD AND OTHER LOSS REPORTING
Contractor shall report in writing all known or suspected fraud or other loss of any funds or other
property furnished under this Contract immediately or as soon as practicable to the Commerce
Representative identified on the Face Sheet.
9. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving
precedence in the following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A – Scope of Work
• Attachment B – Budget
March 19, 2024 J - 32
________________________________________________________________________________________________________
Page 7 of 18
General Terms and Conditions
1.DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A.“Authorized Representative” shall mean the Director and/or the designee authorized in writing
to act on the Director’s behalf.
B.“COMMERCE” shall mean the Washington Department of Commerce.
C.“Contract” or “Agreement” or “Grant” means the entire written agreement between
COMMERCE and the Contractor, including any Attachments, documents, or materials
incorporated by reference. E-mail or Facsimile transmission of a signed copy of this contract
shall be the same as delivery of an original.
D."Contractor" or “Grantee” shall mean the entity identified on the face sheet performing
service(s) under this Contract, and shall include all employees and agents of the Contractor.
E.“Personal Information” shall mean information identifiable to any person, including, but not
limited to, information that relates to a person’s name, health, finances, education, business,
use or receipt of governmental services or other activities, addres ses, telephone numbers,
social security numbers, driver license numbers, other identifying numbers, and any financial
identifiers, and “Protected Health Information” under the federal Health Insurance Portability
and Accountability Act of 1996 (HIPAA).
F.“State” shall mean the state of Washington.
G."Subcontractor" shall mean one not in the employment of the Contractor, who is performing all
or part of those services under this Contract under a separate contract with the Contractor. The
terms “subcontractor” and “subcontractors” mean subcontractor(s) in any tier.
2.ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3.AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4.ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Contractor without prior written consent of COMMERCE.
5.CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A.“Confidential Information” as used in this section includes:
i.All material provided to the Contractor by COMMERCE that is designated as “confidential”
by COMMERCE;
ii.All material produced by the Contractor that is designated as “confidential” by
COMMERCE; and
March 19, 2024 J - 33
________________________________________________________________________________________________________
Page 8 of 18
iii. All Personal Information in the possession of the Contractor that may not be disclosed
under state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential
Information solely for the purposes of this Contract and shall not use, share, transfer, sell or
disclose any Confidential Information to any third party except with the prior written consent of
COMMERCE or as may be required by law. The Contractor shall take all necessary steps to
assure that Confidential Information is safeguarded to prevent unauthorized use, sharing,
transfer, sale or disclosure of Confidential Information or violation of any state or fe deral laws
related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and
procedures on confidentiality. COMMERCE may require changes to such policies and
procedures as they apply to this Contract whenever COMMERCE reasonably determines that
changes are necessary to prevent unauthorized disclosures. The Contractor shall make the
changes within the time period specified by COMMERCE. Upon request, the Contractor shall
immediately return to COMMERCE any Confidential Information that COMMERCE reasonably
determines has not been adequately protected by the Contractor against unauthorized
disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5)
working days of any unauthorized use or disclosure of any confidential information, and shall
take necessary steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall
be considered the author of such Materials. In the event the Mate rials are not considered “works for
hire” under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and
interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to
COMMERCE effective from the moment of creation of such Materials.
“Materials” means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. “Ownership” includes the ri ght to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty -
free, irrevocable license (with rights to sublicense to other s) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants
and represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract.
The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of
infringement received by the Contractor with respect to any Materials delivered under this Contract.
COMMERCE shall have the right to modify or remove any restrictive markings placed upon the
Materials by the Contractor.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
March 19, 2024 J - 34
________________________________________________________________________________________________________
Page 9 of 18
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of
Washington, and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers , and agents.
10. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies
available at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Contract.
12. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract.
The Contractor shall retain such records for a period of six years following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
14. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
March 19, 2024 J - 35
________________________________________________________________________________________________________
Page 10 of 18
15. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior
written approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and rec ords related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as
they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or
entity; or (c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term
or condition of this Contract. The Contractor shall appr opriately monitor the activities of the
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach
in the performance of the Contractor’s duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable
for claims or damages arising from a Subcontractor’s performance of the subcontract.
16. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract
shall so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be
terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized
by law including, but not limited to, any cost difference between the original contract and the
replacement or cover contract and all administrative costs directly related to the replacement contract,
e.g., cost of the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
terminate the contract. A termination shall be deemed a “Termination for Convenience” if it is
determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or
her control, fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are, in
addition to any other rights and remedies, provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days ’ written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If
this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this
contract, may require the Contractor to deliver to COMMERCE any property specifically produced or
acquired for the performance of such part of this contract as has been terminated. The provisions of
the "Treatment of Assets" clause shall apply in such property transfer.
March 19, 2024 J - 36
________________________________________________________________________________________________________
Page 11 of 18
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv) the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract.
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the
Authorized Representative, all of the rights, title, and interest of the Contractor under the orders
and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to
settle or pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent
the Authorized Representative may require, which approval or ratification shall be final for all
the purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed
by the Authorized Representative any property which, if the contract had been completed,
would have been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for
the protection and preservation of the property related to this contract, which is in the
possession of the Contractor and in which COMMERCE has or may acquire an int erest.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a
direct item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such
property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor
under this contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property
in the performance of this contract, or (ii) commencement of use of such property in the performance
of this contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part,
whichever first occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided
herein or approved by COMMERCE, be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that
results from the negligence of the Contractor or which results from the failure on the part of the
Contractor to maintain and administer that property in accordance with sound management
March 19, 2024 J - 37
________________________________________________________________________________________________________
Page 12 of 18
practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately
notify COMMERCE and shall take all reasonable steps to protect the property from further
damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract.
E. All reference to the Contractor under this clause shall also include Contractor’s employees,
agents or Subcontractors.
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of an y subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless
stated to be such in writing and signed by Authorized Representative of COMMERCE.
March 19, 2024 J - 38
________________________________________________________________________________________________________
Page 13 of 18
Attachment A: Scope of Work
The City of Port Angeles participated in the Climate Pilot Program as one of three pilot
jurisdictions and used the draft Climate Planning Guidance to assess climate impacts and
identify hazards. The identification of community assets was limited to the downtown waterfront
area and the vulnerability assessment was limited to sea level rise. The proposed scope of work
to be funded by this grant will not duplicate work that was completed during the City’s
participation in the Pilot Program. Rather, it will build on the work completed during the Pilot
Program and enable staff to undertake a more comprehensive Citywide assessment of hazards,
vulnerabilities, and resiliency solutions.
City of Port Angeles Climate Resilience Sub-Element Scope of Work – Phase 1
Task (Referring to Climate
Guidance) End Date and Notes Climate Guidance
Step/Task
Initialize Project 11/2023 – 03/2024 Prior to beginning Climate
Guidance Steps
Form Climate Resilience
Stakeholder Advisory Team N/A
Prepare Public Engagement
Strategy N/A
Deliverable 1: Climate
Resiliency Sub-Element –
Public Engagement
Strategy
03/2024
City of Port Angeles Climate Resilience Sub-Element Scope of Work – Phase 2*
Task (Referring to Climate
Guidance) End Date and Notes Climate Guidance
Step/Task
Explore Climate Impacts 01/2024 – 06/2024
This will build on the work
that the City completed
during the Climate Pilot
Program.
Step 1
Identify community assets
This will include Citywide
assets. The Climate Pilot
Program focused on the
downtown waterfront.
Task 1.1
March 19, 2024 J - 39
________________________________________________________________________________________________________
Page 14 of 18
Explore hazards and
changes in the climate
Task 1.2
Pair assets and hazards and
describe exposure and
consequences
Task 1.3
Identify priority climate
hazards
Task 1.4
* Phase 2 will begin before Phase 1 ends.
The tasks corresponding with Step 2 of the climate planning guidance occurred during the City’s
participation in the Climate Pilot Program. While additional plan auditing is anticipated during the
Periodic Update Process and implementation of HB 1181, the City does not intend to allocate
Climate Planning Grant funding to further plan auditing tasks.
City of Port Angeles Climate Resilience Sub-Element Scope of Work – Phase 3
Task (Referring to Climate
Guidance) End Date and Notes Climate Guidance
Step/Task
Assess Vulnerability & Risk
06/2024 – 09/2024
The City’s assessment
process will not have the
same end date as the multi-
jurisdictional process
associated with the Hazard
Mitigation Plan.
Step 3
Assess sensitivity Task 3.1
Assess adaptive capacity Task 3.2
Characterize vulnerability
This task will not duplicate
the effort to characterize sea
level rise vulnerability along
the downtown waterfront that
occurred during the Climate
Pilot Program.
Task 3.3
Characterize risk Task 3.4
Meet with partners,
stakeholders and decision
makers to decide course of
action
Task 3.5
March 19, 2024 J - 40
________________________________________________________________________________________________________
Page 15 of 18
Deliverable 2: Completed
Asset Identification and
Draft Vulnerability
Assessment(s)
09/2024
City of Port Angeles Climate Resilience Sub-Element Scope of Work – Phase 4
Task (Referring to Climate
Guidance) End Date and Notes
Climate Guidance
Step/Task
Pursue Pathways 09/2024 – 12/2024 Step 4
Develop goals Task 4.1
Develop policies Task 4.2
Identify policy co-benefits Task 4.3
Deliverable 3: Completed
Vulnerability
Assessment(s) and Climate
Element Workbook
12/2024
City of Port Angeles Climate Resilience Sub-Element Scope of Work – Phase 5
Task (Referring to Climate
Guidance) End Date and Notes Climate Guidance
Step/Task
Integrate Goals & Policies 12/2024 – 03/2025 Step 5
Review and finalize resilience
goals and policies Task 5.1
Consult with community
partners and stakeholders
Residents and Planning
Commission Task 5.2
Obtain approval from
decision makers City Council Task 5.2
Deliverable 4: Draft Climate
Resilience Sub-Element 03/2025
Consult with community
partners and stakeholders
Residents and Planning
Commission Task 5.2
Obtain approval from
decision makers City Council Task 5.2
March 19, 2024 J - 41
________________________________________________________________________________________________________
Page 16 of 18
Deliverable 5: Final Climate
Resilience Sub-Element 06/2023
Deliverable 6: Adoption of
Updated Comprehensive
Plan including Climate
Resiliency Sub-Element
06/15/2025
In addition to the use of grant funding for the implementation of HB 1181 through the update of
the City’s Comprehensive Plan, the City of Port Angeles intends to allocate a portion of the
Climate Planning Grant funding to the multi-jurisdictional update of the Hazard Mitigation Plan.
This update is to be completed in collaboration with Clallam County, the City of Sequim, and the
City of Forks pursuant to the terms of a forthcoming interlocal agreement between participating
jurisdictions. The following scope of work is derived from the Clallam County Scope of Work,
included as an attachment to this application. The single deliverable will be an adopted Hazard
Mitigation Plan submitted by Clallam County.
Multi-jurisdictional Hazard Mitigation Plan Scope of Work*
Task End Date Budget Deliverable
Hazard Mitigation Committee
Formation 02/28/2024
Hazard Vulnerability and Risk
Analysis to Identify Priority
Hazards
06/01/2024
Characterize Risk and
Vulnerability to Identify
Implementation Actions
09/30/2024
Identify Climate Resiliency
Goals & Policies for
Integration into Hazard
Mitigation Plan
10/31/2024
Draft Hazard Mitigation Plan 11/2024
Deliverable: Adoption of
Hazard Mitigation Plan 02/2025 Deliverable HMP-1
* Refer to the attached Clallam County Scope of Work, which includes an update pathway for
the Multi-jurisdictional Hazard Mitigation Plan, for more information.
March 19, 2024 J - 42
________________________________________________________________________________________________________
Page 17 of 18
March 19, 2024 J - 43
________________________________________________________________________________________________________
Page 18 of 18
Attachment B: Budget
Multi-jurisdictional Hazard Mitigation Plan (HMP)*
Deliverables Grant Funding Scope of Work
Phase Number
Deliverable HMP-1: Completed Multi-
Jurisdictional Hazard Mitigation Plan
$57,200 HMP Process
Sub-Total:
$57,200
Total:
$150,000
* Refer to the attached Clallam County Scope of Work, which includes an update pathway for the Multi-jurisdictional Hazard Mitigation
Plan, for more information.
Port Angeles Comprehensive Plan – Climate Resiliency Sub-Element
Deliverables Grant Funding Scope of Work
Phase Number
Administration and Project Management Periodic Update Grant All phases
Deliverable 1: Climate Resiliency Sub-
Element – Public Engagement Strategy
$21,570 1
Deliverable 2: Completed Asset
Identification and Draft Vulnerability
Assessment(s)
$8,430 3
Deliverable 3: Completed Vulnerability
Assessment(s) and Climate Element
Workbook
$22,800 4
Deliverable 4: Draft Climate Resilience Sub-
Element
$10,000 5
Deliverable 5: Final Climate Resilience Sub-
Element
$30,000 5
Deliverable 6: Adoption of Updated
Comprehensive Plan including Climate
Resiliency Sub-Element
N/A - Periodic Update
Grant
5
Sub-Total:
$92,800
March 19, 2024 J - 44
Interagency Agreement with
City of Port Angeles
through
Growth Management Services
Contract Number:
24-63335-003
For
GMA Periodic Update Grant
2025 Jurisdiction (SFY24-SFY25)
Dated: Date of Execution
Attachment 5
March 19, 2024 J - 45
________________________________________________________________________________________________________
Page 2 of 15
Table of Contents
TABLE OF CONTENTS .............................................................................................................................................. 2
FACE SHEET ............................................................................................................................................................ 3
SPECIAL TERMS AND CONDITIONS ......................................................................................................................... 4
1. AUTHORITY ...................................................................................................................................................... 4
2. CONTRACT MANAGEMENT ............................................................................................................................. 4
3. COMPENSATION .............................................................................................................................................. 4
4. BILLING PROCEDURES AND PAYMENT ............................................................................................................. 4
5. SUBCONTRACTOR DATA COLLECTION ............................................................................................................. 5
6. INSURANCE ...................................................................................................................................................... 5
7. FRAUD AND OTHER LOSS REPORTING ............................................................................................................. 5
8. ORDER OF PRECEDENCE .................................................................................................................................. 5
GENERAL TERMS AND CONDITIONS ....................................................................................................................... 6
1. DEFINITIONS .................................................................................................................................................... 6
2. ALL WRITINGS CONTAINED HEREIN ................................................................................................................. 6
3. AMENDMENTS ................................................................................................................................................ 6
4. ASSIGNMENT ................................................................................................................................................... 6
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION ........................................................................... 6
6. COPYRIGHT ...................................................................................................................................................... 7
7. DISPUTES ......................................................................................................................................................... 7
8. GOVERNING LAW AND VENUE ........................................................................................................................ 8
9. INDEMNIFICATION .......................................................................................................................................... 8
10. LICENSING, ACCREDITATION AND REGISTRATION ........................................................................................... 8
11. RECAPTURE...................................................................................................................................................... 8
12. RECORDS MAINTENANCE ................................................................................................................................ 8
13. SAVINGS .......................................................................................................................................................... 8
14. SEVERABILITY ................................................................................................................................................... 8
15. SUBCONTRACTING .......................................................................................................................................... 9
16. SURVIVAL ......................................................................................................................................................... 9
17. TERMINATION FOR CAUSE............................................................................................................................... 9
18. TERMINATION FOR CONVENIENCE .................................................................................................................. 9
19. TERMINATION PROCEDURES ........................................................................................................................... 9
20. TREATMENT OF ASSETS ................................................................................................................................. 10
21. WAIVER ......................................................................................................................................................... 11
ATTACHMENT A: SCOPE OF WORK AND BUDGET ................................................................................................ 12
March 19, 2024 J - 46
________________________________________________________________________________________________________
Page 3 of 15
Face Sheet
Contract Number: 24-63335-003
Local Government Division
Growth Management Services
1. Contractor 2. Contractor Doing Business As (as applicable)
City of Port Angeles
Community & Economic Development
321 E 5th Street
Port Angeles, WA 98362
N/A
3. Contractor Representative 4. COMMERCE Representative
Ben Braudrick
Planning Supervisor
(360) 417-4750
ced@cityofpa.us
Valerie Smith
Assistant Managing Director
(360) 725-3062
valerie.smith@commerce.wa.gov
PO Box 42525
1011 Plum St. SE
Olympia, WA 98504
5. Contract Amount 6. Funding Source 7. Start Date 8. End Date
$125,000 Federal: State: Other: N/A: Date of Execution June 30, 2025
9. Federal Funds (as applicable)
N/A
Federal Agency:
N/A
ALN
N/A
10. Tax ID # 11. SWV # 12. UBI # 13. UEI #
N/A SWV0007712 054-001-518 N/A
14. Contract Purpose
Grant funding to assist City of Port Angeles with planning work for the completion the Growth Management Act (GMA)
requirement to review and revise the comprehensive plan and development regulations under RCW 36.70A.130(5).
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the
terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized
to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract
and the following documents incorporated by reference: Contractor Terms and Conditions including Attachment “A” – Scope
of Work and Budget
FOR CONTRACTOR FOR COMMERCE
Nathan West, City Manager
City of Port Angeles
Date
Mark K. Barkley, Assistant Director
Local Government Division
Date
APPROVED AS TO FORM ONLY
BY ASSISTANT ATTORNEY GENERAL
APPROVAL ON FILE
March 19, 2024 J - 47
________________________________________________________________________________________________________
Page 4 of 15
Special Terms and Conditions
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter
39.34 RCW.
2. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet
of this Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet
of this Contract.
3. COMPENSATION
COMMERCE shall pay an amount not to exceed one hundred twenty-five thousand dollars
($125,000), for the performance of all things necessary for or incidental to the performance of work
under this Contract as set forth in Attachment A - Scope of Work and Budget.
4. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Contractor upon acceptance of services and deliverables provided and receipt
of properly completed invoices, which shall be submitted to the Representative for COMMERCE not
more often than monthly nor less than quarterly.
The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work
performed, the progress of the project, and fees. The invoice sh all include the Contract Number 24-
63335-003. A receipt must accompany any single expenses in the amount of $50.00 or more in order
to receive reimbursement.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or
condition of this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by COMMERCE.
State Fiscal Year Compensation
COMMERCE will reimburse Contractor a maximum of $62,500 for State Fiscal Year 2024 (July 1,
2023 - June 30, 2024) and a maximum of $62,500 for State Fiscal Year 2025 (July 1, 2024 - June 30,
2025).
Grant Start Date
COMMERCE will pay the Contractor for costs incurred beginning July 1, 2023, for services and
deliverables described under this Agreement.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and
COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will
March 19, 2024 J - 48
________________________________________________________________________________________________________
Page 5 of 15
be paid by any other source, including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subcontractors.
Modification of the Project Budget
A. Notwithstanding any other provision of this contract, the Contractor may, at its discretion, make
modifications to line items in the Budget, hereof, that will not increase the line item by more
than fifteen percent (15%).
B. The Contractor shall notify COMMERCE in writing (by email or regular mail) when proposing
any budget modification or modifications to a line item in the Budget (Attachment A,) hereof,
that would increase the line item by more than fifteen percent (15%). Conversely, COMMERCE
may initiate the budget modification approval process if presented with a request for payment
under this contract that would cause one or more budget line items to exceed the 15 percent
(15%) threshold increase described above.
C. Any such budget modification or modifications as described above shall require the written
approval of COMMERCE (by email or regular mail), and such written approval shall amend the
Project Budget. Each party to this contract will retain and make any and all documents related
to such budget modifications a part of their respective contract file.
D. Nothing in this section shall be construed to permit an increase in the amount of funds available
for the Project, as set forth in Section 3 of this contract, nor does this section allow any proposed
changes to the Scope of Work, including Tasks/Work Items and Deliverables under Attachment
A, without specific written approval from COMMERCE by amendment to this contract.
5. SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties, regarding work under this Contract performed by subcontractors and the portion
of Contract funds expended for work performed by subcontractors, including but not necessarily
limited to minority-owned, woman-owned, and veteran-owned business subcontractors.
“Subcontractors” shall mean subcontractors of any tier.
6. INSURANCE
Each party certifies that it is self-insured under the State's or local government self-insurance liability
program, and shall be responsible for losses for which it is found liable.
7. FRAUD AND OTHER LOSS REPORTING
Contractor shall report in writing all known or suspected fraud or other loss of any funds or other
property furnished under this Contract immediately or as soon as practicable to the Commerce
Representative identified on the Face Sheet.
8. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving
precedence in the following order:
Applicable federal and state of Washington statutes and regulations
Special Terms and Conditions
General Terms and Conditions
Attachment A – Scope of Work and Budget
March 19, 2024 J - 49
________________________________________________________________________________________________________
Page 6 of 15
General Terms and Conditions
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. “Authorized Representative” shall mean the Director and/or the designee authorized in writing
to act on the Director’s behalf.
B. “COMMERCE” shall mean the Washington Department of Commerce.
C. “Contract” or “Agreement” or “Grant” means the entire written agreement between
COMMERCE and the Contractor, including any Attachments, documents, or materials
incorporated by reference. E-mail or Facsimile transmission of a signed copy of this contract
shall be the same as delivery of an original.
D. "Contractor" or “Contractor” shall mean the entity identified on the face sheet performing
service(s) under this Contract, and shall include all employees and agents of the Contractor.
E. “Personal Information” shall mean information identifiable to any person, including, but not
limited to, information that relates to a person’s name, health, finances, education, business,
use or receipt of governmental services or other activities, addresses, telephone numbers,
social security numbers, driver license numbers, other identifying numbers, and any financial
identifiers, and “Protected Health Information” under the federal Health Insurance Portability
and Accountability Act of 1996 (HIPAA).
F. “State” shall mean the state of Washington.
G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all
or part of those services under this Contract under a separate contract with the Contractor. The
terms “subcontractor” and “subcontractors” mean subcontractor(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Contractor without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. “Confidential Information” as used in this section includes:
i. All material provided to the Contractor by COMMERCE that is designated as “confidential”
by COMMERCE;
ii. All material produced by the Contractor that is designated as “confidential” by
COMMERCE; and
March 19, 2024 J - 50
________________________________________________________________________________________________________
Page 7 of 15
iii. All Personal Information in the possession of the Contractor that may not be disclosed
under state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential
Information solely for the purposes of this Contract and shall not use, share, transfer, sell or
disclose any Confidential Information to any third party except with the prior written consent of
COMMERCE or as may be required by law. The Contractor shall take all necessary steps to
assure that Confidential Information is safeguarded to prevent unauthorized use, sharing,
transfer, sale or disclosure of Confidential Information or violation of any state or federal laws
related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and
procedures on confidentiality. COMMERCE may require changes to such policies and
procedures as they apply to this Contract whenever COMMERCE reasonably determines that
changes are necessary to prevent unauthorized disclosures. The Contractor shall make the
changes within the time period specified by COMMERCE. Upon request, the Contractor shall
immediately return to COMMERCE any Confidential Information that COMMERCE reasonably
determines has not been adequately protected by the Contractor against unauthorized
disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5)
working days of any unauthorized use or disclosure of any confidential informat ion, and shall
take necessary steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall
be considered the author of such Materials. In the event the Materials are not considered “works for
hire” under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and
interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to
COMMERCE effective from the moment of creation of such Materials.
“Materials” means all items in any format and includes, but is not limited to, data, repor ts, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty-
free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants
and represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract.
The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of
infringement received by the Contractor with respect to any Materials delivered under this Contract.
COMMERCE shall have the right to modify or remove any restrictive markings placed upon the
Materials by the Contractor.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
March 19, 2024 J - 51
________________________________________________________________________________________________________
Page 8 of 15
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of
Washington, and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers , and agents.
10. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to r ecapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies
available at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Contract.
12. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract.
The Contractor shall retain such records for a period of six years following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
14. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
March 19, 2024 J - 52
________________________________________________________________________________________________________
Page 9 of 15
15. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior
written approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and rec ords related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as
they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or
entity; or (c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term
or condition of this Contract. The Contractor shall appropriately monitor the activities of the
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach
in the performance of the Contractor’s duties.
Every subcontract shall include a term that COMMERCE and the St ate of Washington are not liable
for claims or damages arising from a Subcontractor’s performance of the subcontract.
16. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract
shall so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be
terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized
by law including, but not limited to, any cost difference between the original contract and the
replacement or cover contract and all administrative costs directly related to the replacement contract,
e.g., cost of the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
terminate the contract. A termination shall be deemed a “Termination for Convenience” if it is
determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or
her control, fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive a nd are, in
addition to any other rights and remedies, provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days ’ written
notice, beginning on the second day after the mailing, term inate this Contract, in whole or in part. If
this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this
contract, may require the Contractor to deliver to COMMERCE any property specifically produced or
acquired for the performance of such part of this contract as has been terminated. The provisions of
the "Treatment of Assets" clause shall apply in such property transfer.
March 19, 2024 J - 53
________________________________________________________________________________________________________
Page 10 of 15
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERC E, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv) the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract.
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the
Authorized Representative, all of the rights, title, and interest of the Contractor under the orders
and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to
settle or pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent
the Authorized Representative may require, which approval or ratification s hall be final for all
the purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed
by the Authorized Representative any property which, if the contract had been completed,
would have been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for
the protection and preservation of the property related to this contract, which is in the
possession of the Contractor and in which COMMERCE has or may acquire an interest.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a
direct item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such
property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor
under this contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property
in the performance of this contract, or (ii) commencement of use of such property in the per formance
of this contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part,
whichever first occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided
herein or approved by COMMERCE, be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that
results from the negligence of the Contractor or which results from the failure on the part of the
Contractor to maintain and administer that property in accordance with sound management
March 19, 2024 J - 54
________________________________________________________________________________________________________
Page 11 of 15
practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately
notify COMMERCE and shall take all reasonable steps to protect the property from further
damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract.
E. All reference to the Contractor under this clause shall also include Contractor’s employees,
agents or Subcontractors.
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of an y subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless
stated to be such in writing and signed by Authori zed Representative of COMMERCE.
March 19, 2024 J - 55
________________________________________________________________________________________________________
Page 12 of 15
Attachment A: Scope of Work and Budget
Task/Work Item SFY 2024
Funds
SFY 2025
Funds
Deliverable
Comprehensive Plan
Consultant Administration/ Project
Management
Includes but not limited to: Consultant
administration of all tasks leading to a
successful periodic update.
Anticipated completion date:
June 30, 2025
Total Budget:
$17,640
Commerce
Grant:
$7,500
Total Budget:
$17,640
Commerce
Grant:
$7,500
No direct deliverable. Task
consists of administrative
work.
Task 1 - Project Initiation
Includes but not limited to:
Internal project kickoff and
consultant site visit
Stakeholder advisory
committee meeting
Community engagement plan
Anticipated completion date:
November 2023
Total Budget:
$22,970
Commerce
Grant:
$10,000
$0
Public participation plan – to
be completed in 2023 for use
throughout the process
Task 2 – Visioning and Engagement
Includes but not limited to:
Visioning survey
Stakeholder interviews
Storefront studio
Stakeholder advisory
committee meeting
Anticipated completion date:
December 31, 2024
Total Budget:
$51,190
Commerce
Grant:
$10,000
$0
Visioning and Engagement
Summary and Supporting
Documentation –
approximately half of this
task to be completed in 2023
Task 3 – Background Review and
Analysis
Includes but not limited to:
Plan audit
Current conditions analysis
Critical areas analysis
Total Budget:
$36,100
Commerce
Grant:
$10,000
$0
Analysis of Current
Conditions including Draft
Critical Areas Analysis,
Comprehensive Plan
Analysis, and Development
Regulations Analysis
March 19, 2024 J - 56
________________________________________________________________________________________________________
Page 13 of 15
Development regulations
analysis
Anticipated completion date:
December 31, 2024
Comprehensive Plan
Checklist; Critical Areas
Checklist; Development
Regulations Checklist
Task 4 – Preparation of
Comprehensive Plan, including
Housing Element
Includes but not limited to:
Draft amended
comprehensive plan including
initial versions of all elements,
updated land use map,
capital facilities inventory
Stakeholder advisory
committee meetings
Anticipated completion date:
April 2025
Total Budget:
$45,765
The total task
budget
consists of the
Housing
Element and
other
elements.
Housing
Element:
$10,140
Commerce
Grant:
$5,000
Other
Elements:
$ 35,625
Commerce
Grant:
$10,000
Total Budget:
$45,765
The total task
budget
consists of
the Housing
Element and
other
elements.
Housing
Element:
$10,140
Commerce
Grant:
$5,000
Other
Elements:
$ 35,625
Commerce
Grant:
$20,000
Draft Comprehensive Plan
Notification email from
Department of Commerce
that draft ordinance was
submitted for 60-day review
Task 5 – Preparation of SEPA
Documentation
Includes but not limited to:
Development of alternatives
Threshold determination
Anticipated completion date:
December 31, 2024
Total Budget:
$26,565
Commerce
Grant:
$10,000
Total Budget:
$26,565
Commerce
Grant:
$10,000
SEPA Documentation
Task 6 – Plan Refinements
Includes but not limited to:
Final draft of Comprehensive
Plan
Anticipated completion date:
April 2025
$0
Total Budget:
$20,510
Commerce
Grant:
$20,000
Final draft plan
March 19, 2024 J - 57
________________________________________________________________________________________________________
Page 14 of 15
Final Task - Adopted Comprehensive
Plan amendment including but not
limited to:
Final version of
Comprehensive Plan,
including all elements and
appendices
Revised Climate Resiliency
Plan
Revised Housing Action Plan
Anticipated completion date:
April 2025
$0
$0
Adopted Comprehensive
Plan
Notification email from
Department of Commerce
that adopted ordinance was
received
Critical Areas Ordinance
Task – Draft Critical Areas Ordinance
Includes:
Draft critical areas ordinance
Anticipated completion date:
December 31, 2024
$0
$0
Draft Critical Areas
Ordinance
Notification email from
Department of Commerce
that draft ordinance was
submitted for 60-day review
Adopted Critical Areas Ordinance
amendment including but not limited
to:
Revised Title 15 PAMC
Anticipated completion date:
April 2025
$0
$0
Adopted Critical Areas
Ordinance
Notification email from
Department of Commerce
that adopted ordinance was
received
Development Regulations
Task – Development Regulations
Analysis
Includes:
Analysis of Titles 16, 17, and
18 PAMC
Anticipated completion date:
June 30, 2024
$0
$0
Comprehensive Plan
Checklist
Development Regulations
Checklist
Draft Development Regulations
Ordinance amendment including but
not limited to:
Draft Titles 16, 17, and 18
PAMC
Anticipated completion date:
April 2025
$0
$0
Draft Development
Regulations Ordinance
Notification email from
Department of Commerce
that draft ordinance was
submitted for 60-day review
March 19, 2024 J - 58
________________________________________________________________________________________________________
Page 15 of 15
Adopted Development Regulations
Ordinance amendment including but
not limited to:
Final Ordinances amending
Titles 16, 17, and 18 PAMC
Anticipated completion date:
June 30, 2025
$0
$0
Adopted Development
Regulations Ordinance
Notification email from
Department of Commerce
that adopted ordinance was
received
Commerce Review
Finding that the periodic update
required by RCW 36.70A.130(b) is
complete
Anticipated completion date:
June 30, 2025
$0
$0
Resolution finding the
periodic update required by
RCW 36.70A.130(b) is
complete.
Notification email from
Department of Commerce
that adopted ordinance was
received
Total Budget
$200,230
$110,480
The total budget matches the
subtotal identified by the
City’s consultant but exceeds
the available grant amount.
The City intends to use the
maximum available grant
amount and additional
funding sources to account
for the total estimated cost of
all tasks.
Commerce Grant Totals
$62,500 $62,500
Control Number
(Total Grant Available)
$62,500
$62,500
March 19, 2024 J - 59
-
Date: March 19, 2024
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: WSDOT Pedestrian & Bicycle Safety Program Grant – TR0318 10th Street Bike
Boulevard & 8th & A Street Protected Intersection Project
Background / Analysis: The WSDOT Pedestrian and Bicycle Program aids public agencies in
funding projects included in city safety plans for bicycle and pedestrian route improvements. The City
updated it City Safety Plan in the winter of 2022 and applied for funding for the 10th Street Bike
Boulevard & 8th – A Protected Intersection Project. On June 22, 2023, the City was notified that this
project was selected to receive funding through the WSDOT Pedestrian & Bicycle Safety program. The
project is included in the approved 2024-2029 Transportation Improvement Plan
The Design phase of the project will begin early-mid 2024, with construction scheduled for 2025.
Project elements will be designed to facilitate improved bicycle flow, reducing the risk of potential
accidents and increasing safety within the City.
This project extends from 10th and I Street west to 8th and A Street, and provides a vital connection of
existing bike facilities on 10th Street west of I Street to bike lanes on the 8th Street Bridges. The project
elements will include conversion of 10th Street and A Street for street bicycle channelization and safety
improvements to incorporate bicycle wayfinding signs/markings, buffered and non-buffered bike lanes,
two-way protected bike lanes, traffic diverters, parking removal, vehicle lane width reduction, median
channelization/turn restrictions, rectangular rapid flashing beacons (RRFB), new marked crosswalk, stop
sign, reduced curb radii, median refuge island, and curb extensions/bulb-outs. To safely transition
bicyclists from 8th Street on to A Street a cutting edge Protected Intersection will be designed.
This project supports the City’s Comprehensive Plan as follows:
Summary: The Washington State Department of Transportation (WSDOT) awarded the City a grant for
the design and construction phases of the 10th Street Bike Boulevard & 8th & A Street Protect Intersection
Project, in the amount of $1,959,000. This project will improve the safety for bicyclists from 10th Street
and I Street to 8th Street and A Street.
Funding: The 10th Street Bike Boulevard and 8th Street Project is identified in the City’s approved 2024-
2029 Capital Facilities Plan and Transportation Improvement Plan (TIP) for project TR0318. This project
is fully funded through the WSDOT Pedestrian & Bicycle Safety Program Grant in the amount
$1,959,000.00 and has no local match requirement.
Recommendation: Accept the Washington State Department of Transportation Pedestrian & Bicycle
Safety Program Grant in the amount of $1,959,000.00 and authorize the City Manager to execute all
documents necessary including the Local Agency Agreement, Project Prospectus, and make minor
modifications as necessary.
March 19, 2024 J - 60
• Goal (G-4C) “To provide a system of walking trails and bicycle paths to complement and
coordinate with the existing street system and provide recreational opportunities and physical
activity while reducing the dependence on traditional automobile transportation.”
• Policy (P4C.01) “Maximize bicycle and pedestrian infrastructure and other active
transportation systems and improve sidewalk connectivity.”
Funding Overview: The 10th Street Bike Boulevard and 8th Street Project is identified in the City’s
approved 2024-2029 Capital Facilities Plan and Transportation Improvement Plan (TIP) for project
TR0318. This project is fully funded through the WSDOT Pedestrian & Bicycle Safety Program Grant
in the amount $1,959,000.00 and has no local match requirement. By accepting this grant, the City is
obligated to complete the project within 10 years or return the grant funds. Project cost and award
amount are summarized in Table 1.
Table 1 – Project Cost and Award Amount
10th Street Bike Boulevard & 8th Cost
Preliminary Engineering Design $270,948
Construction $1,688,052
Total $1,959,000
March 19, 2024 J - 61
Date: March 19, 2024
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: Equipment Purchase – Replacement of Stormwater Division #1240
Background / Analysis: The Stormwater Division vehicle #1240 is the only Air Sweeper owned and
operated by the City. It is the primary unit utilized by Stormwater personnel for their City Street
Sweeping Program which is a requirement of the City’s Stormwater Permit. This purchase/replacement
was originally identified and ordered, in 2022 as part of the Transfer Station Acquisition. Due to the
Covid-19 Pandemic, chassis were unavailable to complete this purchase. Post pandemic production has
now made this purchase possible, but pricing has increased, requiring a budget amendment of $18,336.21
to complete the purchase. In addition, since that time funding in the Solid Waste fund has changed and
this replacement is now recommended in the Stormwater division. The current unit, #1240, will be sold to
Summary: The Stormwater Division Vehicle #1240 is a 2012 Freightliner chassis with an Elgin
Crosswind Air Sweeper Unit, with 11,625 hours of operation. This unit was originally approved for
replacement and ordered in April of 2022 as part of the Transfer Station Acquisition to meet permit
requirements, however, due to chassis manufacturing delays, the unit now has a build date of March 18,
2024. Additionally, since that time the funding situation in the Solid Waste fund has changed and Staff is
now recommending the replacement of this unit in the Stormwater division.
The 2024 budget includes funds to procure a new Stormwater Division Air Sweeper. Through the City’s
membership with the Washington State Purchasing Cooperative, participating vendor Owen Equipment
of Kent, WA. was selected from the cooperative vendors list, Contract No. 02613.
Funding: This vehicle purchase and replacement is identified in the 2024 budget (501-7630-594-6410)
through the approved 2024-2029 Capital Facilities Plan. A budget amendment in the amount of
$18,336.21 will be required to complete this purchase.
Recommendation:
1. Rescind the previous City Council purchase authorization for this equipment procurement by the
Solid Waste Division.
2.Approve the purchase of a new Stormwater Division Sweeper that is the functional equivalent of
existing vehicle #1240 from Owen Equipment, for an amount not to exceed $393,369.70,
including tax and accessories.
3. Authorize the City Manager to approve and execute the final purchase documents, to complete
the purchase, and to make minor modifications as necessary.
4. Authorize the City Manager to transfer vehicle #1240 to the Solid Waste Division at a fair market
value once the new vehicle is placed into service.
March 19, 2024 J - 62
the Solid Waste division at a fair market rate and transferred to the Solid Waste Transfer Station to meet
their permit requirements, as well as providing backup to the Stormwater Division new unit.
Funding Overview
This vehicle replacement is identified in the 2024 budget (501-7630-594-6410), and through the approved
2024-2029 Equipment Services Capital Facilities Plan, including applicable tax and accessories. A budget
amendment in the amount of $18,336.21 will be required to complete this purchase.
Pricing from the Washington State Purchasing Cooperative contract is summarized below:
New Vehicle Type Vehicle Budget WSPC Bid Accessories Replacing Vehicle
2024 Freightliner/
Elgin Air Sweeper
$375,033.49 $389,869.70 $3,500.00 #1240, 2012 Freightliner/
Elgin Air Sweeper
Total Cost $393,369.70
March 19, 2024 J - 63
Date: March 19, 2024
To: Mayor Dexter, Deputy Mayor Carr, Councilmember Meyer, Councilmember Miller,
Councilmember Schromen-Wawrin, Councilmember Schwab, Councilmember Suggs
From: Sarina Carrizosa, Finance Director
Subject: Monthly Update on Past Due Utility Accounts - February
DECEMBER 2023 JANUARY 2024 FEBRUARY 2024 AMOUNT
CHANGE
% CHANGE
JAN - FEB
Number of Customers Past Due 1,458 1,395 1,484 89 6.38%
Number of Disconnections for Non-payment - - 12 12 100.00%
60 days past due amount 214,136.94 178,801.09 198,853.02 20,051.93 11.21%
90 days past due amount 106,178.91 74,951.79 118,219.26 43,267.47 57.73%
120 days past due amount 755,817.40 830,016.49 785,380.21 (44,636.28) -5.38%
Total amount past due 1,076,133.25 1,083,769.37 1,102,452.49 18,683.12 1.72%
Total Additional Payment Plan Agreements 23 33 50 17 51.52%
CITY OF PORT ANGELES
MONTHLY REPORT ON PAST DUE ACCOUNTS
JANUARY - FEBRUARY 2024
-5.0%
5.0%
15.0%
25.0%
35.0%
45.0%
55.0%
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
60 days past due
amount
90 days past due
amount
120 days past due
amount
Total amount past due
DECEMBER 2023 -JANUARY 2024
PAST DUE AMOUNTS
DECEMBER 2023 JANUARY 2024 FEBRUARY 2024 % CHANGE JAN - FEB
March 19, 2024 L - 1
2024 January-February Building Report
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Year to Date Total
1 0 0 0 0 0 0 0 0 0 0 0 1
$1,100,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,100,000
4 4 0 0 0 0 0 0 0 0 0 0 8
$96,747.00 $94,945.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $191,692
1 0 0 0 0 0 0 0 0 0 0 0 1
$238,448.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $238,448
0 0 0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0
1 0 0 0 0 0 0 0 0 0 0 0 1
$65,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $65,000
1 0 0 0 0 0 0 0 0 0 0 0 1
$2,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,000
0 0 0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0
0 0 0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0
0 2 0 0 0 0 0 0 0 0 0 0 2
$0.00 $655,052.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $655,052
0 1 0 0 0 0 0 0 0 0 0 0 1
$0.00 $75,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $75,000
42 11 0 0 0 0 0 0 0 0 0 0 53
$389,794.00 $270,110.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $659,904
0 0 0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0
50 18 0 0 0 0 0 0 0 0 0 0 68
$1,891,989.00 $1,095,107.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,987,096
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 2 0 0 0 0 0 0 0 0 0 0 2
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 2 0 0 0 0 0 0 0 0 0 0 2
0 0 0 0 0 0 0 0 0 0 0 0 0
$35,793.06 $32,520.68 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $68,313.74
Certificate of Occupancy
Permit Fees Paid
Comm
Ind
Public
Res
New Construction
Repair and Alteration
New Construction
New Single Family
New Accessory Structure
Repair and Alteration
Demolition and Moving
Repair and Alteration
New Construction
Repair and Alteration
New Multi Family
New Manufactured Home
Dwelling Units - ADU
Dwelling Units - Single Family
Dwelling Units-Manufactured Home
Dwelling Units - Multi Family (3+)
Total Dwelling Units
Total Permits Issued
Total Construction Valuation
Dwelling Units - Duplex
March 19, 2024 L - 2
1 of 2
PUBLIC WORKS CONTRACT STATUS REPORT
November 2023 / February 2024
(COSTS SHOWN INCLUDE APPLICABLE TAXES)
ACTIVE CONSTRUCTION CONTRACTS AWARDED BY CITY COUNCIL EXCEEDING $35,000
PROJECT TITLE
ORIGINAL
BUDGET
(Construction)
ORIGINAL
CONTRACT
AMOUNT
PRIOR
CHANGE
ORDERS
NOV. TO FEB.
CHANGE
ORDERS
CONTRACT
+
REVISED
AMOUNTS
CON-2023-23 (WT0222) PAWTP
Pump Bypass – EDS $322,000.00 $313,924.00 $0.00 $0.00 $313,924.00
SVC-2022-65 On Call Water Main
Repair $150,000.00 $150,000.00 $0.00 $0.00 $150,000.00
CON-2021-47 “I” Street
Substation Electrical Switchgear
Upgrades
$350,000 $322,239.00 $0.00 $0.00 $322,239.00
CON-2020-49 Electrical Dock
Crew (Time Extension 2024) $1,900,000 $1,900,000 $0.00 $0.00 $1,900,000
CON-2023-15 College Substation
LTC Replacement $189,988.74 $189,988.74 $0.00 $0.00 $189,988.74
CON-2023-06 (WW0120,
WW0220, CL0619) Wastewater
Capacity Improvements
$5,587,016.27 $5,587,016.27 $0.00 ($56,282.58) $5,530,733.69
CON-2019-36 City Pier Sidewalk
Replacement $354,600 $234,160 $0.00 $0.00 $234,160
SVC-2022-59 (TR0621) On Call
Olympic Discovery Trail
Maintenance (Option Year 2 –
2024)
$100,000 $100,000 $0.00 $0.00 $100,000
TR0120 Signal Controller
Upgrades $5,654,520 $4,197,795 $0.00 $0.00 $4,197,795
TR0209 Race Street Complete
Street Project $5,240,038 $4,993,259.25 $40,522.90 $118,505.97 $5,152,288.12
TR1215 City Hall East Parking
Lot LID $1,498,367.30 $1,498,367.30 $0.00 $0.00 $1,498,367.30
TR0918 Downtown Ree and
Sidewalk Replacement Phase 3 $500,000 $396,890 $0.00 $0.00 $396,890
CON-2022-45 (TR0518 &
TR0316)2023 Pavement Repairs $850,000 $520,950 $0.00 $54,331.36 $575,281.36
CON-2023-45 Pier Tower
Emergency Repair $824,464 $574,992 $0.00 $0.00 $574,992
CON-2023-31 Police Range Cover
Construction $59,900 $46,516 $0.00 $0.00 $46,516
March 19, 2024 L - 3
2 of 2
PURCHASE ORDER CONTRACTS $7,500 - $25,000 AND LIMITED PUBLIC WORKS PROCESS OR SMALL WORKS
ROSTER CONTRACTS UNDER $25,000 AWARDED SINCE LAST COUNCIL REPORT
(QUOTATIONS AVAILABLE FOR INSPECTION AT CONTRACT SPECIALIST’S OFFICE)
CONTRACTOR
OR VENDOR
CONTRACT/
PO # DESCRIPTION DATE AWARDED AMOUNT
*Limited Public Works Process
March 19, 2024 L - 4
City Council Meeting March 19, 2024
PUBLIC COMMENT SIGN-UP SHEET
Are you a City of
Port Angeles
Priresident or
nt Name Clearly buslness owner? Topic
Yes or No
Yes or No g C- ,-IPA Tr i/14
! Y iuut ✓ Yes or No Cj r�t,t-Y\; t ,h-1
es or / AT � '-'�
b f )3eôi No
L`\( L a es or No
LO
\ir A \ k cuo (71 M or No
Yes ) or No L_ l\
\e € c' ,
Yes or No
Yes or No
Individuals who are residents of the City or own businesses within the City will be called to
speak first, with preference given to those who wish to speak to an item on the meeting's
agenda. If time remains, the presiding officer will call other individuals wishing to speak,
generally in the order in which they have signed in. If time is available, the presiding officer
may call for additional unsigned speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether they
have any other pertinent connection to the City, and whether they are appearing as the
representative of an organization. Excerpts: Council Rules of Procedure Section 12
Page 1
v,
AAice
\�J OF PORT -.-'
ill
I
L �
PROCLAMATION
In Recognition of National Social Worker Month
WHEREAS, Social Work is a profession truly dedicated to helping people; and
WHEREAS, the primary mission of Social Work is to enhance human well-being and help meet the basic and
complex needs of all people. Social Workers put a particular focus on helping people who are
vulnerable, oppressed or living in poverty; and
WHEREAS, Social Workers follow a Code of Ethics that calls on them to fight social injustice, and respect
the dignity and worth of all people; and
WHEREAS, Social Workers meet people where they are and help people and communities reach their full
potential. The Social Work profession for more than a century has worked to improve this
society, with Social Workers playing a role in establishing a minimum wage, Social Security,
and Medicare and working to ensure equal rights for women,African Americans and people who
are LGBTQIA2S+; and
WHEREAS, Social Workers work in all facets of our society, including schools, hospitals, community
organizations,jails,the military,mental health centers,social service agencies,corporations,and
local, state and federal government; and
'WHEREAS, Social Workers are on the frontlines in helping this nation solve pressing social problems,
including an increased demand for mental health services; an opioid addiction crisis; and
economic inequality and a housing crisis; and
WHEREAS, Social Workers are in high demand,with some states reporting shortages in Social Work staffing
and the Bureau of Labor Statistics predicting Social Work will be one of the fastest growing
professions in our nation during this decade; and
WHEREAS, a public opinion survey from Ipsos said Social Work has a public approval rating of more than
80 percent and more than half of Americans say Social Workers deserve higher pay; and
WHEREAS, the 2024 Social Work Month theme, "Empowering Social Workers" embodies the need for
society to support Social Workers so they can continue to do the life-affirming work they do and
help address societal needs. Social Workers in turn empower people, communities and our
nation, helping everyone achieve their full potential;
NOW,THEREFORE,I,Kate Dexter,Mayor,ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES,
do hereby proclaim the month of March 2024 as National Social Work Month to be recognized in Port Angeles and
call upon all citizens in our community to join the National Association of Social Workers in celebration and support
of the Social Work Profession. rrr00,.1 ,,!1,4r/4,
,r, y March 19, 2024
ate Dexter, Mayor .r. ok I •r r . : i,7.
PORTANGELES FINANCE
= W A S H I N G T O N , U . S . DEPARTMENT
March 19,2024
We,the undersigned City Officials of the City of Port Angeles, do hereby certify that the merchandise
and/or services herein specified have been received and that these claims are approved for payment in
the amount of$2,673,040.95 this 19th day of March 2024.
M yor City Manager
"Where the mountains meet the sea"
360.457.041110nonce@cityotpa.us 1 www.cityofpa.us
321 E.5th Street,Port Angeles,WA 98362
I
ELEVAlt
PORT ANGELES
2026
Port Angeles City Council Update
March 19, 2024
/
--1,
..1e0/c and sluanRisaDueuiJojAad +0471_ • ,
ieuo!Teiodo AIIn4 eDUO sqoIN\au +osz, •
INL*6 $ :ainlDnAlseAju! D!iqnd nnaN .
sluawisanui alen!Ad u! v10471 $ • ' '4.1.4.: .
..-- ..--
Ao-luoj '::,20,---- .----."----- .IL-2AnlinD ,
IILH s-luen3
,
t_ Liiv\IA . .1Doci
. _
sl-JV Pla!A ,,,
••''' IlS )1 l9 /t L' De . --- 1 i e d ,.. _;,,..1.. j A L., Li N\
•E /old -I.ID
.__ ._. - •
,.-.D Li i
AoluaD .1 -- i .7-...., -- - i,--.4.' ' is ' ,,
1 [
A../CDAOD51(:1
06t2AL.'D 6l/ 1>IAC'd
..' ..- - 1010H .. ., - .• . , , ". -
sopLio 1.1 M I 0312. 1d10>IAL'N U01-1 p o d
awiLiev\I
)s) D t2. j
- aiiivoliociieH
umolumoci
* ::,--,:If--.44,:, ,i , ..,,:!,.;':,..goil:'rAi:'--,,,,,',':
K;lf!- KI41 , 64:..-,,:.;,:,i' cit.,..,,,,:::.;--._,:, ;".--I'''''-.-''.•--''''''''jt::;!::'4'11''''''' T..1.,,,,':24''':c:';',,:":,",;:,:.',, ,:-;.,•,4,1' 1, ; ,,,-,,' _
,..i:iiiii,k;:,,,:y-.:',.;',,,)::,,,,..,- ::p.„1,:',j,: :',.;::!:',;"3• ',,.,:,.',.:,:1,,li,:'24';,:7,1'`.:;':e:'*:4::::,-:::. 1„,"4:4 1,,,t '';').:":::111'1;:- :!..::1!:it'''''''':1'.':,;):::''''''' ' ' ''' ', -:::: ''.' ' ' ' '': '::''''-'' '''•'''...i.'..-2'1-P'''''''''.;::::!:!;:r'::: .1,4'.1:11'1;V:k?.;.:5):1:46;;::':,:' .1:' , .'. -; ' '''':'''''',:-,,',' ':
7 ' ;.
:-,-',",:!,::::,,4,
• . ,. , ,.,',..,1 . ,,,!!!::. .,,•:-.i,-,:;_,:::',. :!,,,";',,,,:,.,ArirAf-'...,,,,.-4,....
iitilitsiitiv mo;umoa
.,, . . ,
. ; , , - Iliad u
q 1-0 ' -•
.
Jo ein4n.4 a a au. Bui. ,1 ,
..
EI_EVA1 E
PREFERRED FUTURE
PORT ANGELES r--
2026 DESTINATION
, ,WrIrknWiE 151470rWs, Xs¢ itnr,r"Va
The downtown district is a''desirable plat;for locals and visitars It is recognized as a special and
unique location that is visited frequently variety of happenings.'The district is not a lone
destination, but rather a priority visit in the context of a regional experience and l festyle
ELEVATE PORT ANGELES
PREFERRED FUTURE—2026
DESTINATION
1
1 ...) 1 „ 1
GATEWAY TO ' WE HAVE WHAT YOU WANT
ADVENTURE I WHEN YOU NEED IT
1 ' 2 1 1 i
1 1 2 1 3r
f
DISTI
1
DISTINGUISH. 2 •
i 2 3
The downtown district delivers a ® —
cohesive encounter with visitors.The 1 a 2r-;L , -2 1'
experience le unequaled by anr z �! VISITOR F�CPERIENCE -
integration of offerings and amenities i
VISION
which are complimented by the natural 2 3 IF
setting.A visitor friendly environment w WORKSHOP
enables extended stays to.participate in } ,`$°
July 12, 2021
multiple linked activities. f — _-------
}
j ---- BASECAMP PORT ANGELES, / UNREALIZED j 7 BEST TOWN IN AMERICA vs, / POTENTIAL
1 ___ I 1 __ ; ` / I i
—— GATEWAY
�i_cvo�'� The Future is Now .
PORT ANGELES
2026
-,.,. xx-
Hoch eachtAk
� 41
Seap Drily IIR f VI
,41
'tea w> 1
,+, y, .. k d n .
t f gas ►�� � r
t
frgq C
!jolt. ��r•• tCit j i► w w . y
I .) ilk -� cif" r ) �j ����� T�
Remode ed Red iron
parr_ �.wp ,.� -
rrrr�
� ��111M �Lwli_r72,'-V'tl
iia:s� ��T SF .�. , , ..,,, ,,,� .. `... �
...., ,
"" a � _ t c *. $ r, �i ��
'�.._._ a �""�;' *a�44=
w.aW mw,.,+�. .w�xva ,v- v. ,+.+..-..»,.-�. .*e , + x13",k Y`T
4
• .
n • ry SSU ,
� es, f
�m'''r rirtla i , , .
d 0
CI_CV�I C
PORT ANGELES
202 ii:
Opportunityy Wit.
Challenges Opportunities
• Curb Appeal • Unique Location
• Visitor Safety and Security • Vistas/Views
• Length of Stay • Linkages to the Regional Experience
• Storefront Vacancies • Events and Happenings
• Stakeholders Commitment • District Designation
• Organization Sustainability • Anchors and Infrastructure
• Identification of business and • Volunteer
Base
attraction gaps • Pedestrian ffic
• Livability • Moment in TraTime
G
ELEVAlwE 5-Year Strategic ACTION Plan
PORT ANGELES
2026
Core Value and GuidingKey indicators and
Principles Performance;Metrics
Strategy Strategy Strategy Strategy Stagy strategy Strategy Strategy Strategy Streititeegy strategy Strategy Strategy Strategy Strategy Strategy
Action Action Action Action Action Action (!motion Action Action Action Action Action Action Action Action Action
Action Action Action Action Action Action Action motion Action Action Action Action Action Action Action Action
Action ActionAction Action Ac on rt A � Action
Action Action Action Action Action � ActionAte Ai n 'Action fiction Action Action
4 Goals, 64 Actions
•
ELEVATE u Authentic
PORT ANGELES Promotion A distinct, authentic brand and title.
2026
.L43i1NS SJ Jk +;.PT'NL'bw PA�6,LAP',.Nw9h xVwn vSyy,f•>..
A well-defined geographic area that is attractive, comfortable,
,'Wei* -, <� and provides a positive overall guest experience that reflects
. " our local lifestyle
�u dot
s { � $300M in private and public investment within and near the district.
Over 150 housing units within the district and 50 housing units within
three blocks of the district.
r x Average vacant street level storefronts less than five (5) per year
h Zhu
SustainableA leadership structure and communication mechanism that will
Model transition to a new, sustainable organization that will manage
ELEVATE PA 2026 and develop an updated plan in the future
ELEVATE Y
PORT ANGELES Actions Completed
2026
✓ Steering Committee & Goals Leads
✓ Stakeholder communications & regular meetings
✓ Cleaning, maintenance, & beautification programs
✓ Shuttle between the Waterfront District and Hurricane Ridge
✓ Improved access to public restrooms in the district
✓ Dedicated/on-site district police officer
✓ Community-wide Calendar (OlyPenCalendar.com)
✓ District brand development
✓ Social media presence
✓ New entity to manage ELEVATE PA
■
in •
■
■
■ •
i
•
0 '-
-
V
NM
U- oc
v)
MO
W —
AI INN
111�
EE
..
PAWD 2024 Board of Directors
WATERFRONT
DISTRICT
Caleb McMahon, Port of Port Angeles - Board Chair
Jessica Weirsma, Black Ball Ferry - Board Secretary
Steven Pelayo, Olympic Peninsula Lodging Alliance - Board Treasurer
Marc Abshire, Port Angeles Chamber of Commerce - Executive Director (Acting)
Johanna Bartee, HarborTowne Marketplace
Suz Bennett, Lower Elwha Klallam Tribe
Stevie Borggard, Kindred Collective
Corey Delikat, City of Port Angeles
Mary Sue French, Cabled Fiber & Yarn
Jim Haguewood, Port Angeles Realty
Ashley Liberty, ONYX MVMNT Studios / Angeles Brewing Supplies & Taproom
Steve Raider-Ginsberg, Field Arts & Events Hall
Rose Thompson, Fogtown Coffee / Markwood Events
Actions In Process
WATERFRONT
DISTRICT
• Welcoming Vista - Front St above Red Lion
• Year-round programming & pop-up events in Lot B
• Wayfinding signage
• Property owner involvement & investment
• Entrepreneurship pipeline development & support
• Annual celebration of volunteers & achievements
• Budget and funding development
• Regular progress assessments
• District Boundaries & Assessment Structure
District Boundaries
......". , :
WATERFRONT
DISTRICT
ArN,44,s
'N1111142h6 .4.116b..
I
Current i\, i
.4.,
•
'''• ,,,,.
i"),;., 441'
1410i4k). 4
Aid " 4:440p
41111110P
l'irteA,
.4"4;4 i i r:4 4'
*
, .
District Boundaries
ime-04‘011AitimI ii........... :
M " ...... „.
WATERFRONT
DISTRICT
iceliCto Boundary option 1
......... Boundary option 2
(adds to option 1)
u-Wits.... 4100".'-'1410 ,46.44. ,
viripir.
*lop % 'NW ‘;). ha, iii."-Nlir 4 401P
Potential
ilk* *4 ' #.4f 1-& • •
#4:1 «,t '''. f /4111WAA1040 /1111p.wfit
A6 te A I//At :. .1W4Illpio, Vitt 4:eitch., , . 4f. VI, ,I•w
lir /4 11110,Zri; Ate ikpillp 4,4, 49:4147# dr 444,1„...71'
1 1 tkoitiV 41//ii 144 i 9'40/ ' *#, *49,1/At --, 1
4 Ire,"*. 40444 ,414,4.4* • _/* 4p,,, 440p0,4%,, ,, ,149///i7
4p,witrt•,„, ke,„„/#7%,„," 4f#,,4#4974,PA, Artiit sikqr,f4p, 4,40.4v .44piiii.A.... ,
49;411/7,411/7* . f4/447 .4ipg4fik '-- 44. . *4117. 44.1.F
4/44* 49,141Ziffic • 'ifle, - -1 -,w, .- - 44Pils.4:1: ots, 10,11,
•
44 A, 4.467111•wA6 IP
'I* ior 4P i sr w
, 1 IV" * 41 44°4' • Al Pkt 4i11/4P>4%4 1 477 c4 411t9
/it
Ati Ho
WATERFRONT
DISTRICT
EI-EVAlwE
PORT ANGELES
2026
Thanks for Your Support!