HomeMy WebLinkAbout04022024 CC Agenda PacketApril 2, 2024 Port Angeles City Council Meeting Page 1
April 2, 2024
City of Port Angeles Council Meeting Agenda
This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City staff
have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5th Street, Port Angeles, or
remotely via telephone or video link.
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available
for those needing assistance. The items of business for regular Council meetings may include the following:
A. Call to Order – Regular Meeting at 6:00 p.m.
B. Roll Call, Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
1. Proclamation in Recognition of the Public Service of Dennis Edgington
C. Public Comment
The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly
and timely manner. Visit https://www.cityofpa.us/984/Live-Virtual-Meetings to learn how to participate during public comment and
or watch the meeting live. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud.
Audio only: 1-844-992-4726
Access code: 2558 961 1553
Webinar password: MfJ3B6WYjx8 (63532699 from phones and video systems)
Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it
is your turn to speak. This access code is good for the April 2, 2024 meeting only.
Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=mff4832bb02f6f5c63e5104e45d0637e1
To make a public comment, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak.
Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment."
During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Public
Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in
an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reasonable limits
as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total
of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment period.
Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 people are
signed up to speak each speaker may be allocated two (2) minutes.
Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference given to those
who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individuals wishing to
speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for additional unsigned
speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent connection
to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12
D. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
April 2, 2024 Port Angeles City Council Meeting Page 2
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to
receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may
choose to seek public opinion through the public hearing process.
E. Consent Agenda | Approve
1. City Council Minutes of March 19, 2024 / Approve........................................................................................................ E-1
2. Expenditure Report: From March 9, 2024 and March 22, 2024 in the amount of $3,120,853.65 .................................. E-7
3. Interlocal Agreement- Facility Use Sharing / 1.) Authorize the City Manager to sign the ILA between the City of Port
Angeles, Port Angeles School District, Lower Elwha Klallam Tribe, and Peninsula College, and 2.) authorize the City
Manager to make minor modifications to the ILA, if necessary. ..................................................................................... E-30
4. Utility Construction Agreement Work by WSDOT - US 101 & SR 116 North Olympic Peninsula – Remove Fish Barriers –
UTB 1564 / 1) Approve the Utility Construction Agreement Work by WSDOT – Utility Cost UTB 1564 with the Washington
State Department of Transportation in the not to exceed amount of $299,903 and 2) authorize the City Manager to sign and
administer the Agreement and to make minor modifications to the Agreement as necessary. ........................................ E-41
5. Pad-Mounted Transformers - Bid Rejection – MEC-2024-09 / Reject all bids received for the Pad-Mounted Transformers,
MEC-2024-09, and direct staff to re-bid at a later time. ................................................................................................. E-57
6. Interlocal Agreement for Shared Duty Chief Services / 1) Approve the attached Interlocal Agreement with Clallam County
Fire District #2 for Duty Chief coverage and 2) authorize the City Manager to sign the agreement on behalf of the City and
make minor modifications as necessary. ........................................................................................................................ E-58
7. Refurbishment of Distribution Transformers Service Agreement / 1) Award a contract to Sunbelt Solomon of Bakersfield,
CA, for the refurbishment of Distribution Transformers, for the not to exceed amount of $65,000, including applicable taxes,
and 2) authorize the City Manager to sign all documents necessary to execute and administer the agreement for the project
and make minor modifications as necessary. .................................................................................................................. E-66
8. Multi-Agency Interlocal Agreement for Hazard Mitigation and Climate Planning / 1) Approve the interlocal agreement
between the Cities of Forks, Port Angeles, Sequim and Clallam County, and 2) Authorize the City Manager to sign and
administer the agreement on behalf of the City and to make minor modifications as necessary. ................................... E-68
F. Public Hearings | 6:30 p.m. or Soon Thereafter .................................................................................................. None
G. Ordinances Not Requiring Council Public Hearings ....................................................................................... None
H. Resolutions Not Requiring Council Public Hearings
1. Interfund Loan between Solid Waste and Water Utility Funds / Pass Resolution.......................................................... H-1
I. Other Considerations
1. Clallam County Economic Development Council / Presentation by Executive Director Colleen McAleer.................... I-1
J. Contracts & Purchasing
1. Cemetery Software Purchase- Project Number IT-0416 / Authorize ............................................................................... J-1
2. CON 2024-04, Marine Drive Pavement, Award Construction Contract / Award and Authorize .................................... J-12
K. Council Reports
L. Information
City Manager Reports:
1. City Council Phone Update / Information Only .............................................................................................................. L-1
2. Public Works and Utilities Grant & Loan Status Report / Information Only .................................................................. L-2
3. Public Works and Utilities Consultant Report / Information Only .................................................................................. L-21
M. Second Public Comment
Follow the instructions from the first public comment period.
Adjournment
CITY OF PORT ANGELES
CITY COUNCIL
Port Angeles, Washington
March 19, 2024
This meeting was conducted as a hybrid meeting.
CALL TO ORDER-REGULAR MEETING
Mayor Dexter called the regular meeting of the Port An geles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer, Miller, Schromen-Wawrin, Schwab,
and Suggs.
Members Absent: None.
Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat, B. Smith, S. Carrizosa, D.
Sharp, and M. Healy.
PLEDGE OF ALLEGIANCE
Mayor Dexter led the Pledge of Allegiance to the Flag.
CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS
1.Recognition of National Social Worker Month
Mayor Dexter invited Kelly Hall of Olympic Peninsula Community Clinic to the front of the Chambers and read a
proclamation recognizing the event, stating social work is a profession truly dedicated to helping people Social Worker
Week. Ms. Hall took a moment to express her gratitude for the recognition.
PUBLIC COMMENT
Sean Coleman, residing outside the city, stated he is a Port Angeles business owner, and expressed concerns relative
to the selection process of the Lodging Tax Advisory Committee tax collector applicants.
Victoria Jones, residing outside the city, stated she is a Port Angeles business owner, expressed concerns relative to
the selection process of the Lodging Tax Advisory Committee tax collector applicants.
Gayle Brauner, city resident, expressed concerns relative to the selection process of the Public Safety Advisory Board
member.
Kelly Johnson, city resident, expressed concerns relative to the selection process of the Lodging Tax Advisory
Committee tax collector applicants.
Laurie Mittman, city resident, expressed concerns relative to the selection process of the Lodging Tax Advisory
Committee tax collector applicants.
Jake Purvis, residing outside the city and Port Angeles business owner, spoke to his interest to be considered for the
Lodging Tax Advisory Committee tax collector position.
CONSENT AGENDA
At the request of Council member Schwab, and after hearing no objection, Mayor Dexter added item J-3 -
Equipment Purchase – Replacement of Stormwater Division #1240 to the Consent Agenda as item E-11.
It was moved by Suggs and seconded by Carr to approve the Consent Agenda to include:
1.City Council Minutes of February 20, 2024 / Approve
2.Expenditure Report: From February 24, 2024 to March 8, 2024 in the amount of $2,673,040.95 / Approve
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PORT ANGELES CITY COUNCIL MEETING – March 19, 2024
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3.Laminar Law, PLLC Contract for Hearing Examiner Services / 1) Ratify the City Manager’s appointment of
Laminar Law, PLLC for Hearing Examiner services; 2) authorize the City Manager to execute all related
documents; and 3) authorize the City Manager to make minor modifications and necessary.
4.Solid Waste Surplus Equipment Disposal / Authorize the City Manager to dispose, at public auction, the
equipment from the Solid Waste Division listed as a part of this memorandum, and direct that all proceeds from
the sale be credited to the Solid Waste Vehicle Replacement Fund.
5.Fire and Security Alarm Monitoring Service Agreement – Hi-Tech Security Inc / Approve and authorize the
City Manager to sign contracts with Hi-Tech Security, Inc. for fire and security alarm monitoring services for
an annual not-to-exceed amount of $1,079.88, including applicable taxes, for a three -year contract term, and
authorize the City Manager to make minor modifications to the contracts if necessary.
6.Community Development Block Grant Funds for Serenity House of Clallam County / 1) Approve and authorize
the City’s Community Development Block Grant Administrator to sign and execute a standard agreement with
Serenity House of Clallam County and 2) authorize the City Manager to make minor modifications, as
necessary.
7.Vehicle Purchase – Purchase of New Stormwater Division Vehicle #2442 / 1) Approve the purchase of a new
Stormwater Division vehicle from Bud Clary Ford for an amount not to exceed $66,209.75, including tax and
accessories. 2) Authorize the City Manager to approve and execute the final purchase documents, to complete
the purchase, and to make minor modifications as necessary.
8.Vehicle Purchase – Replacement of Wastewater Division Vehicle #4600 / 1. Approve the purchase of a new
Wastewater Division vehicle that is the functional equivalent of existing vehicle #4600 from Bud Clary Ford,
for an amount not to exceed $66,209.75, including tax and accessories. 2) Authorize the City Manager to
approve and execute the final purchase documents, to complete the purchase, and to make minor modifications
as necessary. 3) Authorize the City Manager to surplus vehicle #4600, and to dispose of that vehicle in a
commercially reasonable manner, upon addition of the new vehicle to the City Fleet.
9.Vehicle Purchase – Replacement of Parks Department Vehicle #4700 / 1) Approve the purchase of a new Parks
Department vehicle that is the functional equivalent of existing vehicle #4700 from Bud Clary Ford, for an
amount not to exceed $66,209.75, including tax and accessories. 2) Authorize the City Manager to approve and
execute the final purchase documents, to complete the purchase, and to make minor modifications as necessary.
3) Authorize the City Manager to surplus vehicle #4700, and to dispose of th at vehicle in a commercially
reasonable manner, upon addition of the new vehicle to the City fleet .
10.Vehicle Purchase – Replacement of Light Operations Division Forklift #4901 / 1) Approve the purchase of a
new Light Operations Division forklift that is the functional equivalent of existing vehicle #4901 from Pape
Material Handling, for an amount not to exceed $68,200, including tax and accessories. 2) Authorize the City
Manager to approve and execute the final purchase documents, to complete the purchase, and to make minor
modifications as necessary. 3) Authorize the City Manager to surplus vehicle #4901, and to dispose of that
vehicle in a commercially reasonable manner, upon addition of the new vehicle to the City fleet.
11.MOVED TO CONSENT AGENDA – J-3 Equipment Purchase – Replacement of Stormwater Division #1240 /
Rescind the previous City Council purchase authorization for this equipment procurement by the Solid Waste
Division. 2. Approve the purchase of a new Stormwater Division Sweeper that is the functional equivalent of
existing vehicle #1240 from Owen Equipment, for an amount not to exceed $393,369.70, including tax and
accessories. 3. Authorize the City Manager to approve and execute the final purchase documents, to c omplete
the purchase, and to make minor modifications as necessary. 4. Authorize the City Manager to transfer vehicle
#1240 to the Solid Waste Division at a fair market value once the new vehicle is placed into service.
Council discussion followed.
Motion carried 7-0.
OTHER CONSIDERATIONS
1.Waterfront District
Port Angeles Waterfront District Executive Director Marc Abshire and Board Chair Calab McMahon presented slides
on Elevate Port Angeles that included an update on their vision of the future of downtown Port Angeles which included
a 5-year strategic action plan vision and goal outline. Each spoke to downtown district boundaries. Council asked
questions and shared comments.
2.Olympic Community of Health: Connecting Community Members to Care
Olympic Community of Health Communication Specialist Bonnie Obremski presented a slideshow on the program
that passed out Connecting Community Members to Care reports, spoke to programs operating throughout
April 2, 2024 E - 2
PORT ANGELES CITY COUNCIL MEETING – March 19, 2024
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Washington, and invited several others to speak to their work, including Miranda Burger of Olympic Community of
Health, Kelly Hall and Leddie Rubalcava of Olympic Peninsula Community Clinic. Council asked questions and
shared comments.
The Mayor recessed the meeting for a break at 7:28 p.m. The meeting reconvened at 7:34 p.m.
ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS
1.Ordinance Amendment – Right-of-Way Use Permit Insurance Requirements
Public Works & Utilities Director Mike Healy presented the revision to Port Angeles Municipal Code Title 11
updates required minimum liability insurance coverages provided to the City by the permittee and the ability for the
Director of Public Works & Utilities Director to require coverages and coverage amounts di ffering from the required
minimums and other Code revisions. Council discussion followed.
Mayor Dexter conducted a first reading of the ordinance by title, entitled,
ORDINANCE NO. ____
AN ORDINANCE of the City of Port Angeles, Washington amending Chapter 11.12.140 of the Port Angeles
Municipal Code.
The Mayor continued the matter to April 2.
OTHER CONSIDERATIONS CONTINUED
3.Neighborhood Associations
City Manager Nathan West turned the meeting over to Council member Meyer who provided background on the topic
and explained why the matter was important to him and why he asked Council to consider a discussion on the subject.
He spoke to benefits and how they could improve the community. Council discussion followed.
It was moved by Meyer and seconded by Miller to:
Direct staff to devise an implementation plan that would establish neighborhood association s and bring back before
the Council vote on the comprehensive plan that also considers funding sources and staffing.
Meyer requested to withdraw his motion. Hearing no objection, the motion was withdrawn.
It was moved by Meyer and seconded by Miller to:
After the motion was made and amended, the final motion passed:
Schedule a work session on the concept of neighborhood association within 100 days to discuss the topic.
Motion carried 6-1 with Suggs opposed.
It was moved by Schromen-Wawrin and seconded by Meyer to:
Appoint a subcommittee of no more than three council members, with appropriate support from staff, to bring back
guidelines on developing a Neighborhood Association plan prior to the council work session.
Motion carried 6-1 with Suggs opposed.
Hearing no objection, the members appointed to the subcommittee were Council members Meyer, Miller, and Schwab.
The Mayor recessed the meeting for a break at 8:34 p.m. The meeting reconvened at 7:34 p.m.
4.Council Phone Discussion
City Manager Nathan West presented the item, outlined the options presented by staff, and introduced Information
Technologies Manager Eric Waterkotte. The Mayor turned the meeting over to Council member Schwab who provided
background on the topic and explained why the matter was important to him and why he asked Council to consider a
discussion on the subject. Council discussion followed.
It was moved by Miller and seconded by Meyer to:
Direct staff to pursue option B.
Motion carried 6-1 with Suggs opposed.
April 2, 2024 E - 3
PORT ANGELES CITY COUNCIL MEETING – March 19, 2024
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4.Lodging Tax Advisory Committee and Planning Commission Appointments
Manager West presented the agenda item and spoke to the process and provided background.
It was moved by Schromen-Wawrin and seconded by Carr to:
Approve the recommendation of the Ad Hoc Committee for appointments to the Lodging Tax Advisory Committee
as specified in Table 1 and as outlined here in the minutes:
Christine Loewe -Tax Recipient for a term starting 3/1/2024 and ending 2/28/2026; and
Caitlin Sullivan -Tax Collector for a term starting 3/1/2024 and ending 2/28/2026; and
John Hauck - Citizen At Large for a term starting 3/1/2023 and ending 2/28/2025; approve the recommendation of the
Ad Hoc Committee for appointments to the Planning Commission as specified in Table 2, and as outline here in the
minutes:
Holden Fleming - Commissioner for a term starting 3/1/2024 and ending 2/29/2028; and
Daniel Steiger - Commissioner for a term starting 3/1/2024 - 2/29/2028; and
Anna Schorr - Commissioner to the unexpired term that began on 3/1/2022 and ending 2/29/2026; and
re-open applications for the Lodging Tax Advisory Committee’s Citizen At Large position starting on March 20, 2024,
with a first review of applications on April 5, 2024.
It was moved by Meyer and was seconded by Miller to amend the main motion to
Substitute Jake Pervis for Caitlin Sullivan for the Tax Collector position.
Motion failed 1-6 with Meyer in favor.
The City Council returned to the main motion,
Motion carried 6-1 with Meyer opposed
5.Public Safety Advisory Appointment
Fire Chief Derrell Sharp provided the background on the matter that represented both the support of himself and
Police Chief Smith and the Public Safety Advisory Board that recommend the reappointment of Michael McGuire to
the Board. Council discussion followed.
It was moved by Schromen-Wawrin and seconded by McGuire to:
Decline the recommendation put forward by the PSAB subcommittee, to r eappoint Michael McGuire to the vacant
Public Safety Advisory Board position affiliated with an EMS agency that operates within the City for a 4-year term
beginning March 2024 through February 29, 2028.
Schromen-Wawrin moved to go to Executive Session and Miller seconded:
Go to Executive Session for 20 minutes and return to open session for continued discussion.
Motion carried 7-0.
City Attorney William Bloor announced the Executive Session would be held under authority of RCW
42.30.110(1)(f) and/ or (g), for the purpose of evaluating the qualifications of an applicant for public employment
until 9:40 p.m. At 9:19 p.m. the Council left the Council Chambers and moved to Jack Pittis conference room.
At 9:41 p.m. Council returned to the Council Chambers and in open session and returned to the original motion.
Due to the time, the Mayor moved to the Public Comment section of the agenda.
SECOND PUBLIC COMMENT
Laurel Cripe, thanked members who opposed short-term rentals in favor of long term housing.
Steve Workman, thanked Council for their consideration of appointments to the Lodging Tax Advisory Committee.
Carolyn Wilcox, city resident, spoke about the Elevate PA presentation suggested their efforts should include support
for building the Elwha hotel.
Susie Blake, city resident, spoke in support of the appointment of Michael McGuire to the Public Safety Advisory
Board.
Richie Ahuja, city residence, spoke about the Lodging Tax Advisory Board appointments and thanked members who
opposed short-term rentals in favor of long-term housing.
April 2, 2024 E - 4
PORT ANGELES CITY COUNCIL MEETING – March 19, 2024
Page 5 of 6
It was moved by Schromen-Wawrin and seconded by Miller to:
To extend the meeting to the end of the agenda.
Motion carried 7-0.
It was moved by Schromen-Wawrin and seconded by Carr to:
Decline to reappoint the Public Safety Advisory Boards recommended applicant and direct staff to re-advertise the
vacant positions on our Public Safety Advisory Board.
Failed 2-5 with Carr and Schromen-Wawrin in favor.
It was moved by Carr and Schromen-Wawrin to:
Table the recommendation until after the Boards, Committees and Commission work session.
Motion to table failed 2-5 with Schromen-Wawrin and Carr in favor.
It was moved by Miller and seconded by Meyer to:
Reappoint Michael McGuire to the vacant Public Safety Advisory Board position affiliated with an EMS agency
that operates within the City for a 4-year term beginning March 2024 through February 29, 2028.
It was moved by Schromen-Wawrin and seconded by Miller to:
To waive executive privilege and confidentiality on the executive session that evening.
Attorney Bloor spoke to the motion.
Motion failed 1-6 with Schromen-Wawrin in favor.
Council returned to the original motion:
Reappoint Michael McGuire to the vacant Public Safety Advisory Board position affiliated with an EMS agency
that operates within the City for a 4-year term beginning March 2024 through February 29, 2028.
Motion carried 5-2 with Schromen-Wawrin and Carr opposed.
CONTRACTS & PURCHASING
1.Professional Services Agreement and Department of Commerce Grant Agreements Related to the 2025
Comprehensive Plan Periodic Update
Community and Economic Development Manager Shannen Cartmell presented the matter and provided background
information. Planning Supervisor Ben Braudrick spoke to the City Council positions and what the intent of the
appointments would be. Council discussion followed.
It was moved by Carr and seconded by Suggs to:
After the motion was made and amended:
Approve and award the Professional Services Agreement with MAKERS Architecture and Urban Design, LLC in the
amount of $322,160; approve acceptance of the Department of Commerce Climate Planning Grant in the amount of
$150,000; approve acceptance of the Department of Commerce Co mprehensive Plan – Periodic Update Grant in the
amount of $125,000; authorize the City Manager to execute and implement all related documents, agreements and
future supplemental agreements; authorize the City Manager to make minor modifications as necessar y; and appoint
Council members Schromen-Wawrin, Schwab, and Suggs to represent the City Council at scheduled stakeholder
meetings and be involved in the planning process.
Motion carried 7-0.
2.10th Street Bike Boulevard and 8th Street – Grant Acceptance
Director Healy presented, spoke to it briefly offering specific details on the matter, and shared the staff recommendation.
It was moved by Schromen and seconded by Carr to:
Accept the Washington State Department of Transportation Pedestrian & Bicycle Safety Program Grant in the amount
of $1,959,000.00 and authorize the City Manager to execute all documents necessary including the Local Agency
Agreement, Project Prospectus, and make minor modifications as necessary.
Motion carried 7-0.
It was moved by Carr and seconded by Dexter to:
Adjourn the meeting.
April 2, 2024 E - 5
PORT ANGELES CITY COUNCIL MEETING – March 19, 2024
Page 6 of 6
Motion carried 4-3 with Meyer, Schromen-Wawrin and Schwab opposed.
Mayor Dexter adjourned the meeting at 10:44 p.m.
_____________________________________ _______________________________
Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk
April 2, 2024 E - 6
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
CITY CREDIT CARD PMT 001-0000-213.10-95 (24,493.99)
IIMC membership-A Howell 001-0000-213.10-00 60.00
CITY CREDIT CARD 001-0000-213.10-95 (20,614.50)
CITY CREDIT CARD OMT 001-0000-213.10-95 38,150.29
Division Total:($6,898.20)
Department Total:($6,898.20)
US BANK CORPORATE PAYMENT
SYSTEM
AWC reg-D Schwab 001-1160-511.43-10 95.00
Baked goods-D Schwab 001-1160-511.31-01 14.48
Name plate-D Schwab 001-1160-511.31-01 17.97
Supplies-meeting 001-1160-511.31-01 22.48
Refreshments-swearing in 001-1160-511.31-01 37.15
Mayor & Council Division Total:$187.08
Legislative Department Total:$187.08
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-1210-513.31-01 197.08
US BANK CORPORATE PAYMENT
SYSTEM
Chamber Luncheon-N West 001-1210-513.43-10 18.00
Chamber Luncheon-N West/C 001-1210-513.43-10 36.00
Zoom wrksp-A Howell 001-1210-513.43-10 67.00
Cisco subscription 001-1210-513.43-10 418.88
Basket for will-call 001-1210-513.31-01 28.27
Name plate/Mailbox tag 001-1210-513.31-01 23.41
City Manager Division Total:$788.64
US BANK CORPORATE PAYMENT
SYSTEM
Supplies-cert paper/holde 001-1211-513.41-50 38.61
Supplies-lapel pins 001-1211-513.41-50 609.00
Customer Commitment Division Total:$647.61
CIVICPLUS COMMUNICATIONS/MEDIA SERV 001-1230-514.41-50 68.73
MISC ONE-TIME VENDORS NOTARY RENEWAL FOR K.MART 001-1230-514.49-01 198.81
MISC TRAVEL J STRAITS-ASSIST W/ ST OF 001-1230-514.43-10 593.27
US BANK CORPORATE PAYMENT
SYSTEM
Cisco subscription 001-1230-514.42-10 418.88
IIMC membership-A Howell 001-1230-514.49-01 125.00
City Clerk Division Total:$1,404.69
City Manager Department Total:$2,840.94
US BANK CORPORATE PAYMENT
SYSTEM
Mobile Mouse-N Blank 001-2020-514.31-60 34.82
Laptop bag-N Blank 001-2020-514.31-01 42.20
Finance Administration Division Total:$77.02
DEBT BOOK PROFESSIONAL SERVICES 001-2023-514.41-50 12,000.00
Page 1 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 7
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPP 001-2023-514.31-01 141.20
OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 29.09
OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 26.52
PERS INSURANCE, ALL TYPES 001-2023-514.20-30 3,250.63
SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-2023-514.31-60 58.29
US BANK CORPORATE PAYMENT
SYSTEM
Lodging-H Jones 001-2023-514.43-10 132.50
Virt training-L Anderson 001-2023-514.43-10 560.00
Webinar-H Jones 001-2023-514.43-10 35.00
Cables/Cable Adapters 001-2023-514.31-60 71.18
GP GAAFR Plus annual sub 001-2023-514.49-01 149.00
Mobile Mouse(2)-J Jones/H 001-2023-514.31-60 69.64
Internet Training-M Schne 001-2023-514.43-10 35.00
Laptop bags(2)-L Anderson 001-2023-514.31-01 81.36
Job Posting-Acct Tech 001-2023-514.41-15 171.21
Accounting Division Total:$16,810.62
PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPP 001-2025-514.31-01 250.99
SHI INTERNATIONAL CORP COMPUTERS,DP & WORD PROC. 001-2025-514.31-01 93.02
US BANK CORPORATE PAYMENT
SYSTEM
Cust Srv webinar-S Carriz 001-2025-514.43-10 40.00
Mobile Mouse(2)-T Rooks/T 001-2025-514.31-60 69.64
WW/BAT annual cert renewa 001-2025-514.49-01 42.00
Laptop bags(2)-T Rooks/T 001-2025-514.31-01 81.36
WW/BAT annual cert renewa 001-2025-514.49-01 42.00
Customer Service Division Total:$619.01
Finance Department Total:$17,506.65
LEXISNEXIS SUPPLIES 001-3030-515.49-01 435.60
SUPPLIES 001-3030-515.49-01 435.60
US BANK CORPORATE PAYMENT
SYSTEM
MRSC webinar 001-3030-515.43-10 80.00
Refund-WSAMA conf fee 001-3030-515.43-10 (10.00)
Refund-WSAMA conf fee 001-3030-515.43-10 (10.00)
MRSC webinar 001-3030-515.43-10 80.00
City Attorney Division Total:$1,011.20
City Attorney Department Total:$1,011.20
SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-4050-558.31-60 6,667.23
COMPUTER HARDWARE&PERIPHE 001-4050-558.31-60 76.99
COMPUTER HARDWARE&PERIPHE 001-4050-558.31-60 1,599.99
Page 2 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 8
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
Building Division Total:$8,344.21
SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-4060-558.31-60 478.19
US BANK CORPORATE PAYMENT
SYSTEM
Job Posting-Sys Cord PenC 001-4060-558.49-01 50.00
Job Posting-Sys Cord PenC 001-4060-558.49-01 199.00
Job posting-Nat Res Asst 001-4060-558.41-50 50.00
Job posting-Nat Res Asst 001-4060-558.41-50 199.00
Job posting-Nat Res Asst 001-4060-558.41-50 295.00
Job posting-Nat Res Asst 001-4060-558.41-50 36.05
Job posting-Nat Res Asst 001-4060-558.41-50 100.00
Job posting-Nat Res Asst 001-4060-558.41-50 80.00
STR Outreach Materials 001-4060-558.31-01 49.89
STR Outreach Materials 001-4060-558.31-01 147.25
Planning Division Total:$1,684.38
US BANK CORPORATE PAYMENT
SYSTEM
NPBA gala/auction tkts 001-4071-558.43-10 186.53
Economic Development Division Total:$186.53
Community Development Department Total:$10,215.12
US BANK CORPORATE PAYMENT
SYSTEM
Lodging-B Smith 001-5010-521.43-10 404.19
Lodging-J Viada 001-5010-521.43-10 404.19
Lodging-T Rife 001-5010-521.43-10 236.26
Fuel-J Viada 001-5010-521.43-10 46.41
Training Seminar-B Smith 001-5010-521.43-10 80.00
Uniform cleaning-B Smith 001-5010-521.31-11 22.63
2024 calendar 001-5010-521.31-01 30.09
Ferry Tkt-B Smith 001-5010-521.43-10 17.90
Labels-Code Enf 001-5010-521.31-01 34.54
Ferry Tkts-B Smith/E Smit 001-5010-521.43-10 27.75
Lodging-B Smith 001-5010-521.43-10 132.50
Calendar Book 001-5010-521.31-01 38.08
Key FOB holder-Admin 001-5010-521.31-11 32.49
Police Administration Division Total:$1,507.03
US BANK CORPORATE PAYMENT
SYSTEM
Training Seminar-E Smith 001-5021-521.43-10 100.00
Lodging-E Smith 001-5021-521.43-10 149.01
Lodging-T Dropp 001-5021-521.43-10 149.01
Lodging/Parking-K Malone 001-5021-521.43-10 181.77
Page 3 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 9
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
Holster-Malone 001-5021-521.31-11 52.94
Shipping-J VanDusen packe 001-5021-521.31-01 12.90
Investigation Division Total:$645.63
LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 16.57
SHIPPING AND HANDLING 001-5022-521.42-10 51.44
MISC TRAVEL J ORDONA-WP MODEL TRAININ 001-5022-521.43-10 345.00
S RYAN-WP MODEL TRAINING 001-5022-521.43-10 143.40
S RYAN-WP MODEL TRAINING 001-5022-521.43-10 488.40
PORT ANGELES POLICE
DEPARTMENT
BAGS/BATTERIES 001-5022-521.31-01 74.31
SWAIN'S GENERAL STORE INC OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 30.43
OFFICE SUPPLIES, GENERAL 001-5022-521.35-01 52.21
US BANK CORPORATE PAYMENT
SYSTEM
Air purifier filters-Patr 001-5022-521.31-01 104.44
Key FOB holder-Patrol 001-5022-521.31-11 32.49
Pistol belt 001-5022-521.31-11 145.29
Swabs-Patrol/Detectives 001-5022-521.31-80 127.91
Rifle charging handles-Pa 001-5022-521.31-80 475.12
Patrol Division Total:$2,087.01
MISC TRAVEL C JACOBI-NW LEADERSHIP SE 001-5029-521.43-10 18.50
PORT ANGELES POLICE
DEPARTMENT
BATTERIES/GLASS CLNR 001-5029-521.31-01 38.61
SEW WHAT SEWING RM,TEXTILE MACHINE 001-5029-521.31-11 91.45
US BANK CORPORATE PAYMENT
SYSTEM
Lodging-O Hatton 001-5029-521.43-10 151.34
Training/Cust Svc-O Hatto 001-5029-521.43-10 40.00
Air purifier filters-Reco 001-5029-521.31-01 104.44
Air purifier filters-Ppty 001-5029-521.31-01 174.07
Records Division Total:$618.41
Police Department Total:$4,858.08
GLOBALSTAR USA COMMUNICATIONS/MEDIA SERV 001-6010-522.42-10 104.57
IMAGINE IT FRAMED MISCELLANEOUS SERVICES 001-6010-522.31-01 842.32
US BANK CORPORATE PAYMENT
SYSTEM
IAFC dues-D Sharp 001-6010-522.49-01 260.00
WA Fire Chiefs reg 001-6010-522.49-01 50.00
WA Fire Chiefs reg 001-6010-522.49-01 100.00
FDSOA membership-D Sharp 001-6010-522.49-01 99.00
Job Posting-Fire Marshal 001-6010-522.41-50 50.00
Page 4 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 10
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
Fire Administration Division Total:$1,505.89
GALLS CLOTHING & APPAREL 001-6020-522.31-11 2,505.23
RICHMOND 2-WAY RADIO EXTERNAL LABOR SERVICES 001-6020-522.31-14 326.70
SWAIN'S GENERAL STORE INC SUPPLIES 001-6020-522.20-80 11.68
SUPPLIES 001-6020-522.20-80 1.68
SUPPLIES 001-6020-522.20-80 53.20
SUPPLIES 001-6020-522.31-01 32.57
TARGETSOLUTIONS LEARNING,
LLC
MEMBERSHIPS 001-6020-522.41-50 3,043.06
US BANK CORPORATE PAYMENT
SYSTEM
Shipping-NW Safety Clean 001-6020-522.31-11 19.02
Supply Case warranty retu 001-6020-522.35-01 1.33
Supply Case warranty retu 001-6020-522.35-01 15.00
Fitness Equip-Leg Press-U 001-6020-522.49-90 1,217.69
Shipping-Supply Case warr 001-6020-522.35-01 32.02
Pop Up Pods(2) 001-6020-522.35-01 73.92
Supplies-Wite Out/ppr cli 001-6020-522.31-01 56.55
Dry suit neck repair 001-6020-522.35-01 111.32
Lodging-R Gonzales 001-6020-522.43-10 172.79
Fitness Equip 001-6020-522.49-90 2,937.11
Batteries-portable radio 001-6020-522.31-14 93.48
Shipping-DOH credentialin 001-6020-522.35-01 12.16
TV for CAD mobile 001-6020-522.31-01 345.32
Helmet Stickers 001-6020-522.35-01 83.52
Shipping-DOH credentialin 001-6020-522.35-01 12.16
Shipping-Bound Tree Medic 001-6020-522.35-01 16.44
Calendars 001-6020-522.35-01 77.57
Snacks-Office Staff 001-6020-522.31-01 29.50
Fire Suppression Division Total:$11,281.02
GALLS CLOTHING & APPAREL 001-6030-522.20-80 178.94
US BANK CORPORATE PAYMENT
SYSTEM
NFPA dues 001-6030-522.49-01 103.49
Fire investigation tools 001-6030-522.31-01 294.79
NFPS membership renewal 001-6030-522.49-01 175.00
Fire Prevention Division Total:$752.22
US BANK CORPORATE PAYMENT
SYSTEM
Zip ties for IFSAC testin 001-6045-522.31-01 7.60
Airfare-Gonzales 001-6045-522.31-01 416.40
Page 5 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 11
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
Officer Dev Program Reg 001-6045-522.43-10 650.00
Fire Training Division Total:$1,074.00
A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 001-6050-522.41-50 416.83
FERRELLGAS INC MISC PROFESSIONAL SERVICE 001-6050-522.31-01 13.07
FIRE CHIEF EQUIPMENT CO, INC EQUIP MAINT & REPAIR SERV 001-6050-522.31-01 297.30
SWAIN'S GENERAL STORE INC SUPPLIES 001-6050-522.31-01 58.68
THURMAN SUPPLY SUPPLIES 001-6050-522.31-01 44.80
Facilities Maintenance Division Total:$830.68
Fire Department Total:$15,443.81
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
HOUSING REIMBURSEMENT MHE 001-7010-532.41-50 2,897.72
MISC ONE-TIME VENDORS HAYES - 2ND INTERVIEW TRA 001-7010-532.43-10 977.89
MISC TRAVEL J BOEHME-ITE/IMSA JOINT M 001-7010-532.43-10 272.11
SWAIN'S GENERAL STORE INC SCHOOL EQUIP& SUPPLIES 001-7010-532.31-01 18.48
US BANK CORPORATE PAYMENT
SYSTEM
Desk clamp pwr strip 001-7010-532.31-01 23.93
Supplies-batteries/water/001-7010-532.31-01 64.20
Job Posting-GIS Analyst P 001-7010-532.44-10 199.00
Inst of Trans Engineers r 001-7010-532.43-10 525.00
NWPWI seminar-V McIntyre 001-7010-532.43-10 550.00
Office supplies-notebook 001-7010-532.31-01 151.53
Refund-CAEC Pro Webinar-L 001-7010-532.43-10 (30.00)
Scanner toner 001-7010-532.31-60 2,591.63
NWPWI seminar-R Jeffries 001-7010-532.43-10 550.00
Hard hat/light-Moore 001-7010-532.31-01 20.29
Lithium batteries 001-7010-532.31-01 17.50
Tape measure 001-7010-532.31-01 16.93
Flashlight 001-7010-532.31-01 82.67
Gift Cards-Caught in the 001-7010-532.43-10 100.00
RapidPlan Single-Machine 001-7010-532.41-50 376.50
Job Brochures-Transportat 001-7010-532.44-10 199.00
Vinyl labels-PWKS decals 001-7010-532.31-01 81.06
Supplies for truck 001-7010-532.31-01 101.03
Hard hats 001-7010-532.31-01 56.64
Airfare-J Boehme 001-7010-532.43-10 387.80
Page 6 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 12
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
Clipboards(4) 001-7010-532.31-01 107.88
Cont Ed-Pozernick 001-7010-532.43-10 59.99
Event Reg-J Boehme 001-7010-532.43-10 65.00
Job Posting - Capital Pjt 001-7010-532.44-10 50.00
Job Posting - Capital Pjt 001-7010-532.44-10 199.00
Public Works Admin. Division Total:$10,712.78
PENINSULA AREA PUBLIC ACCESS 3RD QTR 23-2022 FINAL 001-7032-532.41-50 6,691.55
4TH QTR PMT 001-7032-532.41-50 6,515.92
Telecommunications Division Total:$13,207.47
Public Works & Utilities Department Total:$23,920.25
MISC TRAVEL T TUCKER-PNW RESOURCE MGM 001-8010-574.43-10 37.00
US BANK CORPORATE PAYMENT
SYSTEM
Pesticide recert training 001-8010-574.43-10 360.00
Bridge toll-L Cox/E Josli 001-8010-574.43-10 6.50
Chamber Luncheon-T Tucker 001-8010-574.43-10 18.00
Design of Sr Cntr Holiday 001-8010-574.49-60 163.20
Chamber Luncheon-C Geyer 001-8010-574.43-10 18.00
Lodging-B Keohokolaloe 001-8010-574.43-10 249.26
Lodging-E Hammel 001-8010-574.43-10 249.26
Lodging-L Cox 001-8010-574.43-10 249.26
Postcards for Sr Cntr 001-8010-574.31-01 39.00
Workshop-S Wimberly 001-8010-574.43-10 67.00
WSDA Pesticide recert-B K 001-8010-574.49-01 50.00
WSDA Pesticide recert-E H 001-8010-574.49-01 50.00
WSDA Pesticide recert-L C 001-8010-574.49-01 50.00
WSDA transaction fee 001-8010-574.49-01 1.50
WSDA transaction fee 001-8010-574.49-01 1.50
WSDA transaction fee 001-8010-574.49-01 1.50
Chamber Luncheon-C Geyer 001-8010-574.43-10 18.00
Chamber Luncheon-T Tucker 001-8010-574.43-10 18.00
Parks Administration Division Total:$1,646.98
DIAMOND TOOL STORE LABORATORY EQUIP & ACCESS 001-8050-536.35-01 2,647.04
Ocean View Cemetery Division Total:$2,647.04
ANGELES MILLWORK & LUMBER SUPPLIES 001-8080-576.31-20 18.30
SUPPLIES 001-8080-576.31-20 39.50
SUPPLIES 001-8080-576.31-20 952.05
Page 7 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 13
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
ANGELES MILLWORK & LUMBER SUPPLIES 001-8080-576.31-20 170.94
SUPPLIES 001-8080-576.31-20 8.18
SUPPLIES 001-8080-576.31-20 27.93
BEACON ATHLETICS ARCHITECT&OTHER DESIGN 001-8080-576.31-20 138.30
SPORTING & ATHLETIC EQUIP 001-8080-576.31-20 803.69
FERRELLGAS INC AUTO & TRUCK ACCESSORIES 001-8080-576.31-20 306.02
HEARTLINE ROADSIDE,GRNDS,REC, PARK 001-8080-576.31-40 107.81
ROADSIDE,GRNDS,REC, PARK 001-8080-576.31-40 107.81
PORT OF PORT ANGELES REAL PROPERTY,RENT/LEASE 001-8080-576.45-30 6,629.39
SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 8.66
THURMAN SUPPLY SUPPLIES 001-8080-576.31-20 179.72
HAND TOOLS ,POW&NON POWER 001-8080-576.31-20 10.65
HAND TOOLS ,POW&NON POWER 001-8080-576.31-20 12.93
PIPE FITTINGS 001-8080-576.31-20 8.70
SUPPLIES 001-8080-576.31-20 6.88
US BANK CORPORATE PAYMENT
SYSTEM
Chamber Luncheon-C Geyer 001-8080-576.43-10 18.00
Lights-downtown Christmas 001-8080-576.31-20 404.54
Lights-downtown Christmas 001-8080-576.31-20 291.27
12' pike poles(3) 001-8080-576.31-20 591.00
WA WILDLIFE & RECREATION
COALITION
MEMBERSHIPS 001-8080-576.49-90 275.00
Parks Facilities Division Total:$11,117.27
Parks & Recreation Department Total:$15,411.29
ANGELES MILLWORK & LUMBER LUMBER& RELATED PRODUCTS 001-8131-518.31-20 27.72
SUPPLIES 001-8131-518.31-20 20.68
LUMBER& RELATED PRODUCTS 001-8131-518.31-20 50.40
GRAINGER SUPPLIES 001-8131-518.31-20 277.97
SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 001-8131-518.31-20 92.96
TAPE(NOT DP,SOUND,VIDEO) 001-8131-518.31-20 58.74
THURMAN SUPPLY SUPPLIES 001-8131-518.31-20 43.96
THYSSENKRUPP ELEVATOR CORP BUILDING MAINT&REPAIR SER 001-8131-518.48-10 1,565.21
US BANK CORPORATE PAYMENT
SYSTEM
Sign for City Hall podium 001-8131-518.31-20 170.25
Central Svcs Facilities Division Total:$2,307.89
Facilities Maintenance Department Total:$2,307.89
Page 8 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 14
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
General Fund Fund Total:$86,804.11
PORT ANGELES CHAMBER OF
COMM
MISC PROFESSIONAL SERVICE 101-1430-557.41-50 10,303.44
MISC PROFESSIONAL SERVICE 101-1430-557.41-50 10,881.03
Lodging Excise Tax Division Total:$21,184.47
Lodging Excise Tax Department Total:$21,184.47
Lodging Excise Tax Fund Total:$21,184.47
MISC ONE-TIME VENDORS BID GUARANTEE RELEASE CI 102-0000-245.90-10 76,500.00
Division Total:$76,500.00
Department Total:$76,500.00
A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 102-7230-542.41-50 158.51
AMAZON CAPITAL SERVICES HEALTH RELATED SERVICES 102-7230-542.31-01 186.68
MANAGEMENT SERVICES 102-7230-542.31-01 326.67
ANGELES MILLWORK & LUMBER LUMBER& RELATED PRODUCTS 102-7230-542.31-25 85.09
LUMBER& RELATED PRODUCTS 102-7230-542.31-20 7.33
BAILEY SIGNS & GRAPHICS SIGNS, SIGN MATERIAL 102-7230-542.31-25 271.73
FASTENAL INDUSTRIAL HAND TOOLS ,POW&NON POWER 102-7230-542.31-01 202.25
HARTNAGEL BUILDING SUPPLY INC HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 140.01
METROPOLITAN TRANS
COMMISSION
COMPUTER SOFTWARE FOR MIC 102-7230-542.48-02 4,500.00
PORT ANGELES POWER
EQUIPMENT
FUEL,OIL,GREASE, & LUBES 102-7230-542.31-01 54.28
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 20.55
SWAIN'S GENERAL STORE INC AGRICULTURAL EQUIP&IMPLEM 102-7230-542.31-01 14.12
AIR CONDITIONING & HEATNG 102-7230-542.31-01 59.86
PAINTS,COATINGS,WALLPAPER 102-7230-542.31-01 8.68
TRANSPO GROUP CONSULTING SERVICES 102-7230-542.41-50 9,000.00
US BANK CORPORATE PAYMENT
SYSTEM
IMSA-D Cameron/G Medley 102-7230-542.43-10 200.00
Pesticide resources/ed pr 102-7230-542.43-10 60.00
Pesticide lic-T Truckenmi 102-7230-542.43-10 51.50
Bridge toll-plate 72347D 102-7230-542.31-01 6.50
RapidPlan Single-Machine 102-7230-542.41-50 376.49
Street Division Total:$15,730.25
Public Works-Street Department Total:$15,730.25
Street Fund Total:$92,230.25
CENTURYLINK 03-06 A/C 300539444 107-5160-528.42-11 72.93
Page 9 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 15
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
MISC TRAVEL K HATTON-911GTW 2/24/24 107-5160-528.43-11 570.36
K HATTON-APCO/NENA FORUM 107-5160-528.43-11 327.12
K HATTON-NW LEADERSHIP SE 107-5160-528.43-11 624.03
I HARRINGTON-WA APCO/NENA 107-5160-528.43-11 13.46
K HATTON-ESCHAT DISCUSSIO 107-5160-528.43-10 100.10
K WAGNER-ZETRON RADIO TRA 107-5160-528.43-10 1,593.09
D LABOY-NW LEADERSHIP SEM 107-5160-528.43-11 128.00
US BANK CORPORATE PAYMENT
SYSTEM
WAPRO-S Craig 107-5160-528.43-10 50.00
Air purifier filters-PenC 107-5160-528.31-01 104.44
NENA dues renewal-K Hatto 107-5160-528.49-01 147.00
Supplies-steno pads/cable 107-5160-528.31-01 72.92
Lodging-J Lemon 107-5160-528.43-10 601.50
Job Posting-Comm Officer 107-5160-528.41-15 199.00
NENA Conf Reg-K Hatton 107-5160-528.43-11 425.00
Job Posting-Sys Coord Pen 107-5160-528.41-15 185.98
Pencom Division Total:$5,214.93
Pencom Department Total:$5,214.93
Pencom Fund Total:$5,214.93
SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 310-5950-594.65-10 499.06
Homeland Security Division Total:$499.06
Public Safety Projects Department Total:$499.06
ANGELES COMMUNICATIONS INC EQUIP. MAINT. AUTO,TRUCK 310-8985-594.65-10 1,012.77
NORDLAND CONSTRUCTION
NORTHWEST
CONSTRUCTION SERVICES,HEA 310-8985-594.65-10 36,845.50
CONSTRUCTION SERVICES,HEA 310-8985-594.65-10 151,468.51
Misc Parks Projects Division Total:$189,326.78
Capital Proj-Parks & Rec Department Total:$189,326.78
Capital Improvement Fund Total:$189,825.84
CARLSON SALES METERING
SOLUTIONS
ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 8,982.53
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 222.29
MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 35.03
OVERPAYMENT-1005 W 15TH D 401-0000-122.10-99 139.55
OVERPAYMENT-1011 HERITAGE 401-0000-122.10-99 390.34
OVERPAYMENT-1015 W 17TH 401-0000-122.10-99 1.09
OVERPAYMENT-1018 FLORES 401-0000-122.10-99 298.60
Page 10 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 16
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
MISC UTILITY DEPOSIT REFUNDS OVERPAYMENT-104 VIEWCREST 401-0000-122.10-99 96.69
OVERPAYMENT-1112 CRAIG AV 401-0000-122.10-99 287.78
OVERPAYMENT-1122 S CHERRY 401-0000-122.10-99 4.13
OVERPAYMENT-1125 E 4TH ST 401-0000-122.10-99 304.95
OVERPAYMENT-116 N ALBERT 401-0000-122.10-99 76.72
OVERPAYMENT-141 VALLEY CR 401-0000-122.10-99 176.53
OVERPAYMENT-214 1/2 W 3RD 401-0000-122.10-99 85.12
OVERPAYMENT-226 ORCAS #1 401-0000-122.10-99 92.78
OVERPAYMENT-234 VASHON AV 401-0000-122.10-99 184.28
OVERPAYMENT-2910 S LAUREL 401-0000-122.10-99 637.89
OVERPAYMENT-313 W 14TH ST 401-0000-122.10-99 36.08
OVERPAYMENT-439 MARINE DR 401-0000-122.10-99 442.15
OVERPAYMENT-501 W 11TH ST 401-0000-122.10-99 301.35
OVERPAYMENT-734 W 15TH ST 401-0000-122.10-99 721.95
FINAL BILL REFUND 401-0000-122.10-99 57.91
FINAL BILL REFUND 401-0000-122.10-99 93.02
FINAL BILL REFUND 401-0000-122.10-99 172.41
Division Total:$13,841.17
Department Total:$13,841.17
US BANK CORPORATE PAYMENT
SYSTEM
Latch kits for hook 401-7111-533.35-01 51.15
Airfare-V Smith 401-7111-533.43-10 176.20
Staking Tech Cert Prgm-V 401-7111-533.43-10 2,280.00
Refund-Staking Tech Cert 401-7111-533.43-10 (2,280.00)
Engineering-Electric Division Total:$227.35
BPA-POWER WIRES ELECTRICAL EQUIP & SUPPLY 401-7120-533.33-10 1,442,774.00
US BANK CORPORATE PAYMENT
SYSTEM
NWPPA conf-G King 401-7120-533.43-10 290.00
Power Systems Division Total:$1,443,064.00
A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 401-7180-533.41-50 341.78
AMAZON CAPITAL SERVICES BELTS AND BELTING 401-7180-533.31-20 31.42
BILL'S PLUMBING & HEATING INC RENTAL/LEASE EQUIPMENT 401-7180-533.45-30 375.00
BORDER STATES INDUSTRIES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 1,253.24
CARLSON SALES METERING
SOLUTIONS
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 1,061.00
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 592.42
Page 11 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 17
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 17.42
ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 47.26
HARTNAGEL BUILDING SUPPLY INC HAND TOOLS ,POW&NON POWER 401-7180-533.35-01 83.99
FASTENERS, FASTENING DEVS 401-7180-533.31-20 40.84
HD SUPPLY JANITORIAL SUPPLIES 401-7180-533.31-01 293.35
KENNEDY, STEPHEN H. REAL PROPERTY,RENT/LEASE 401-7180-533.45-30 15,516.26
LUTZCO, INC. SHIRTS 401-7180-533.31-01 279.57
UNIFORM SUPPLIES 401-7180-533.31-01 158.61
UNIFORM SUPPLIES 401-7180-533.31-01 336.94
MATT'S TOOLS USA, LLC JANITORIAL SUPPLIES 401-7180-533.31-01 23.90
MISC TRAVEL K HAMAN-PRE-SEASON WILDFI 401-7180-533.43-10 123.50
MURREY'S DISPOSAL CO, INC BUILDING MAINT&REPAIR SER 401-7180-533.47-10 560.96
PACIFIC OFFICE EQUIPMENT INC FURNITURE, OFFICE 401-7180-533.35-01 722.66
ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 210.18
SECURITY SERVICES NW, INC COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 750.00
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 401-7180-533.42-10 113.76
SWAIN'S GENERAL STORE INC SHOES AND BOOTS 401-7180-533.31-01 108.79
HARDWARE,AND ALLIED ITEMS 401-7180-533.31-01 17.36
TACOMA SCREW PRODUCTS INC FASTENERS, FASTENING DEVS 401-7180-533.34-02 (179.56)
FASTENERS, FASTENING DEVS 401-7180-533.34-02 179.56
US BANK CORPORATE PAYMENT
SYSTEM
Water/cleaner/toilet pape 401-7180-533.31-01 282.36
Shipping/service locator 401-7180-533.31-01 82.00
Air purifier-line room 401-7180-533.35-01 326.39
RapidPlan Single-Machine 401-7180-533.41-50 376.49
Electric Operations Division Total:$24,127.45
Public Works-Electric Department Total:$1,467,418.80
Electric Utility Fund Total:$1,481,259.97
AMAZON CAPITAL SERVICES HEALTH RELATED SERVICES 402-7380-534.31-01 186.68
ANGELES MILLWORK & LUMBER PAINTING EQUIPMENT & ACC 402-7380-534.31-20 155.51
ROAD/HGWY HEAVY EQUIPMENT 402-7380-534.31-01 55.21
AZTECA SYSTEMS, INC DATA PROC SERV &SOFTWARE 402-7380-534.48-02 13,972.31
BAXTER AUTO PARTS #15 ABRASIVES 402-7380-534.31-01 111.95
HAND TOOLS ,POW&NON POWER 402-7380-534.31-20 247.95
CLALLAM CNTY DEPT OF HEALTH TESTING&CALIBRATION SERVI 402-7380-534.41-50 391.00
EDGE ANALYTICAL WATER SEWAGE TREATMENT EQ 402-7380-534.41-50 167.00
Page 12 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 18
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 402-7380-534.41-50 1,477.78
FAMILY SHOE STORE SHOES AND BOOTS 402-7380-534.31-01 222.11
FEDERAL EXPRESS CORP SHIPPING CHARGES 402-7380-534.42-10 48.10
FOWLER COMPANY, H D PIPE FITTINGS 402-7380-534.31-20 189.29
LAKESIDE INDUSTRIES INC PW CONSTRUCTION & RELATED 402-7380-534.48-10 21,750.00
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MEAL TICKET - 12" MAIN RE 402-7380-534.31-01 55.50
MEAL TICKET - 12" MAIN RE 402-7380-534.31-01 55.50
MEAL TICKET - 12" MAIN RE 402-7380-534.31-01 55.50
MEAL TICKET - 12" REPAIR 402-7380-534.31-01 55.50
MEAL TICKET - 12" REPAIR 402-7380-534.31-01 55.50
PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 50.44
ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 2.94
ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 18.11
ELECTRONIC COMPONENTS 402-7380-534.31-20 40.10
ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 42.17
SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 269.00
TESTING&CALIBRATION SERVI 402-7380-534.41-50 269.00
SWAIN'S GENERAL STORE INC SHOES AND BOOTS 402-7380-534.31-01 150.99
SHOES AND BOOTS 402-7380-534.31-01 130.87
THURMAN SUPPLY WATER SEWAGE TREATMENT EQ 402-7380-534.31-20 7.39
US BANK CORPORATE PAYMENT
SYSTEM
Waterworks Cert-B Flores 402-7380-534.43-10 42.00
Waterworks Cert-C Pavlak 402-7380-534.43-10 42.00
Waterworks Cert-D Edgingt 402-7380-534.43-10 42.00
Waterworks Cert-E Johnson 402-7380-534.43-10 42.00
Waterworks Cert-H Heckenl 402-7380-534.43-10 42.00
Waterworks Cert-J Groves 402-7380-534.43-10 42.00
Waterworks Cert-J Holbroo 402-7380-534.43-10 42.00
Waterworks Cert-J Roening 402-7380-534.43-10 42.00
Waterworks Cert-L Leonard 402-7380-534.43-10 42.00
Waterworks Cert-M Hart 402-7380-534.43-10 42.00
Waterworks Cert-M Woodwel 402-7380-534.43-10 42.00
Waterworks Cert-Z Alderso 402-7380-534.43-10 42.00
Water Division Total:$40,737.40
FERGUSON ENTERPRISES INC FASTENERS, FASTENING DEVS 402-7382-534.31-20 600.18
Page 13 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 19
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
MISC TRAVEL B FLORES-WOW CONF 402-7382-534.43-10 185.00
J HOLBROOK-WOW CONF 402-7382-534.43-10 313.80
SWAIN'S GENERAL STORE INC SHOES AND BOOTS 402-7382-534.31-01 152.32
Industrial Water Treatmnt Division Total:$1,251.30
Public Works-Water Department Total:$41,988.70
Water Utility Fund Total:$41,988.70
NCL NORTH CENTRAL
LABORATORIES
CHEMICAL LAB EQUIP & SUPP 403-0000-237.00-00 (34.77)
Division Total:($34.77)
Department Total:($34.77)
AMAZON CAPITAL SERVICES HEALTH RELATED SERVICES 403-7480-535.31-01 186.74
AZTECA SYSTEMS, INC DATA PROC SERV &SOFTWARE 403-7480-535.48-02 13,972.29
CALLIS & ASSOCIATES, INC. ENGINEERING SERVICES 403-7480-535.41-50 500.00
EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.41-50 97.20
WATER SEWAGE TREATMENT EQ 403-7480-535.41-50 59.40
WATER SEWAGE TREATMENT EQ 403-7480-535.41-50 234.71
FAR-WEST MACHINE &
HYDRAULICS
EQUIP. MAINT. AUTO,TRUCK 403-7480-535.31-01 10.89
HOSES, ALL KINDS 403-7480-535.31-01 43.32
FEDERAL EXPRESS CORP SHIPPING CHARGES 403-7480-535.42-10 37.67
SHIPPING CHARGES 403-7480-535.42-10 68.48
FERRELLGAS INC FUEL,OIL,GREASE, & LUBES 403-7480-535.32-12 149.83
GRAINGER FLOOR COVERING, INSTALLED 403-7480-535.31-20 454.31
HARTNAGEL BUILDING SUPPLY INC HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 265.40
HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 260.75
HARDWARE,AND ALLIED ITEMS 403-7480-535.35-01 195.48
NCL NORTH CENTRAL
LABORATORIES
CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 425.50
PETROCARD, INC FUEL 403-7480-535.32-11 87.89
FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 1,473.20
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 403-7480-535.47-10 392.88
SNAP-ON TOOLS - SARGENT
TOOLS LLC
AUTO & TRUCK MAINT. ITEMS 403-7480-535.35-01 173.15
SWAIN'S GENERAL STORE INC FUEL,OIL,GREASE, & LUBES 403-7480-535.31-20 38.64
FIRST AID & SAFETY EQUIP.403-7480-535.31-01 222.96
HARDWARE,AND ALLIED ITEMS 403-7480-535.31-20 146.87
US BANK CORPORATE PAYMENT Pesticide app recert-R Ha 403-7480-535.43-10 15.00
Page 14 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 20
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
SYSTEM Pesticide resources/ed pr 403-7480-535.43-10 60.00
Pesticide resources/ed pr 403-7480-535.43-10 60.00
Pesticide lic-R Hartly 403-7480-535.43-10 51.50
WW manhole sealant 403-7480-535.31-01 1,036.73
WW cert renewal-J Borte 403-7480-535.43-10 42.00
WALTER E NELSON CO PAPER & PLASTIC-DISPOSABL 403-7480-535.31-01 48.79
FIRST AID & SAFETY EQUIP.403-7480-535.31-01 168.00
WHITNEY EQUIPMENT CO INC WATER SEWAGE TREATMENT EQ 403-7480-535.35-01 10,000.00
WATER SEWAGE TREATMENT EQ 403-7480-535.41-50 10,861.86
Wastewater Division Total:$41,841.44
Public Works-Wastewater Department Total:$41,841.44
Wastewater Utility Fund Total:$41,806.67
AMAZON CAPITAL SERVICES ELECTRICAL CABLES & WIRES 404-7538-537.48-10 479.16
SHIPPING AND HANDLING 404-7538-537.48-10 16.39
HEALTH RELATED SERVICES 404-7538-537.31-01 186.68
AZTECA SYSTEMS, INC DATA PROC SERV &SOFTWARE 404-7538-537.48-02 3,303.04
CLALLAM CNTY SOLID WASTE
DEPT
BLDG CONSTRUC. SERVICES- 404-7538-537.49-90 4,696.48
HERMANN BROS LOGGING &
CONST
MISCELLANEOUS SERVICES 404-7538-537.41-50 1,575.00
LEAVITT MACHINERY USA, INC ELECTRICAL CABLES & WIRES 404-7538-537.48-10 533.51
ELECTRICAL CABLES & WIRE 404-7538-537.48-10 (533.51)
ELECTRICAL CABLES & WIRE 404-7538-537.48-10 533.51
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
FEBRUARY MILEAGAE REIMBUR 404-7538-537.43-10 6.03
FEBRUARY MILEAGE REIMBURS 404-7538-537.43-10 38.46
FEBRUARY MILEAGE REIMBURS 404-7538-537.43-10 47.91
FEBRUARY MILEAGE REIMBURS 404-7538-537.43-10 215.42
MEAL TICKET - OVERTIME - 404-7538-537.31-01 55.50
MEAL TICKET - OVERTIME - 404-7538-537.31-01 55.50
MEAL TICKET - OVERTIME - 404-7538-537.31-01 55.50
RABANCO, LTD MISCELLANEOUS SERVICES 404-7538-537.41-51 (20,042.29)
MISCELLANEOUS SERVICES 404-7538-537.41-51 58,131.84
REGIONAL DISPOSAL BUILDING MAINT&REPAIR SER 404-7538-537.41-51 12,993.31
BUILDING MAINT&REPAIR SER 404-7538-537.41-51 56,871.06
BUILDING MAINT&REPAIR SER 404-7538-537.41-51 200,640.33
Page 15 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 21
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
SWAIN'S GENERAL STORE INC SHOES AND BOOTS 404-7538-537.31-01 (48.97)
SHOES AND BOOTS 404-7538-537.31-01 244.88
FIRST AID & SAFETY EQUIP.404-7538-537.31-01 112.99
THERMO-FLUIDS PW CONSTRUCTION & RELATED 404-7538-537.41-50 338.00
PW CONSTRUCTION & RELATED 404-7538-537.41-50 19.90
PW CONSTRUCTION & RELATED 404-7538-537.41-50 121.83
US BANK CORPORATE PAYMENT
SYSTEM
Lodging-J Sage 404-7538-537.43-10 251.50
SW - Transfer Station Division Total:$320,898.96
A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 404-7580-537.41-50 158.54
AMAZON CAPITAL SERVICES HEALTH RELATED SERVICES 404-7580-537.31-01 186.68
NAPA AUTO PARTS HAND TOOLS ,POW&NON POWER 404-7580-537.35-01 122.87
PACIFIC OFFICE EQUIPMENT INC FURNITURE, OFFICE 404-7580-537.31-01 94.63
US BANK CORPORATE PAYMENT
SYSTEM
Bridge toll-plate 69375D 404-7580-537.31-01 11.50
WE PROMOTE YOU SUPPLIES 404-7580-537.41-15 1,208.50
Solid Waste-Collections Division Total:$1,782.72
ASPECT CONSULTING, LLC CONSULTING SERVICES 404-7585-537.41-50 22,205.00
BRANOM INSTRUMENT COMPANY WATER SEWAGE TREATMENT EQ 404-7585-537.48-10 2,279.92
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 404-7585-537.47-10 120.22
US BANK CORPORATE PAYMENT
SYSTEM
Ferry-J Sage 404-7585-537.41-50 14.10
Solid Waste-Landfill Division Total:$24,619.24
Public Works-Solid Waste Department Total:$347,300.92
Solid Waste Utility Fund Total:$347,300.92
AMAZON CAPITAL SERVICES HEALTH RELATED SERVICES 406-7412-538.31-01 186.68
AZTECA SYSTEMS, INC DATA PROC SERV &SOFTWARE 406-7412-538.48-02 12,312.36
CLALLAM CNTY DEPT OF COMM
DEV
LAB EQUIP,BIO,CHEM,ENVIR 406-7412-538.41-50 1,116.40
CLALLAM CNTY DEPT OF HEALTH LAB EQUIP,BIO,CHEM,ENVIR 406-7412-538.41-50 280.00
LAB EQUIP,BIO,CHEM,ENVIR 406-7412-538.41-50 630.00
EDGE ANALYTICAL TESTING&CALIBRATION SERVI 406-7412-538.41-50 59.40
HARTNAGEL BUILDING SUPPLY INC HARDWARE,AND ALLIED ITEMS 406-7412-538.35-01 465.07
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MOORE - REIMBURSEMENT 406-7412-538.31-01 155.04
OSBORN CONSULTING, INC STORMWATER PERMIT IMPL. 406-7412-538.41-50 8,370.85
SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.406-7412-538.31-01 65.06
Page 16 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 22
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
SWAIN'S GENERAL STORE INC LAWN MAINTENANCE EQUIP 406-7412-538.35-01 21.75
CLOTHING & APPAREL 406-7412-538.31-01 367.09
US BANK CORPORATE PAYMENT
SYSTEM
Pesticide resources/ed pr 406-7412-538.43-10 120.00
Pesticide lic-G Haskins/B 406-7412-538.43-10 103.00
Lunch supplies-PWKS meeti 406-7412-538.31-01 22.02
Sandwiches-PWKS meeting 406-7412-538.31-01 196.28
WHITNEY EQUIPMENT CO INC WATER SEWAGE TREATMENT EQ 406-7412-538.48-10 24,191.13
Stormwater Division Total:$48,662.13
Public Works-Wastewater Department Total:$48,662.13
Stormwater Utility Fund Total:$48,662.13
EMSCONNECT MEMBERSHIPS 409-6025-526.43-10 260.50
JIFFY CLEANERS CLOTHING & APPAREL 409-6025-526.20-80 36.18
LEXIPOL LLC MISC PROFESSIONAL SERVICE 409-6025-526.41-50 4,800.00
LIFE ASSIST SUPPLIES 409-6025-526.31-13 58.47
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 523.59
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 686.23
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 821.11
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 1,152.61
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
GAGE REIMB - EMS CLOSET S 409-6025-526.31-01 130.67
GAGE REIMB - EMS CLOSET S 409-6025-526.31-01 501.88
GAGE REIMB - EMS CLOSET S 409-6025-526.31-01 971.15
MISC TRAVEL A DEFILIPPO-CLINICALS-PAR 409-6025-526.43-10 1,135.68
PETEK & ASSOCIATES PRE-EMPL PSYCH EVAL 409-6025-526.41-50 1,155.00
PRE-EMPL PSYCH EVAL 409-6025-526.41-50 1,155.00
SYSTEMS DESIGN WEST, LLC CONSULTING SERVICES 409-6025-526.41-50 3,412.24
TARGETSOLUTIONS LEARNING,
LLC
MEMBERSHIPS 409-6025-526.41-50 3,043.06
US BANK CORPORATE PAYMENT
SYSTEM
Airfare booking fee-M Bra 409-6025-526.43-10 24.15
Airfare-M Branum 409-6025-526.43-10 128.90
Airfare-M Branum 409-6025-526.43-10 1,198.91
Airfare-C Butscher 409-6025-526.43-10 118.20
Airfare-C Butscher 409-6025-526.43-10 1,198.91
Natl Registry EMT Fee-But 409-6025-526.43-10 160.00
Airfare booking fee-C But 409-6025-526.43-10 23.78
Course-Jones/Bartlett 409-6025-526.43-10 107.66
Page 17 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 23
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
CPR training supplies-4 p 409-6025-526.31-08 1,453.56
Airfare booking fee-V Gon 409-6025-526.43-10 24.24
Airfare-Gonzalez 409-6025-526.43-10 133.90
Airfare-V Gonzalez 409-6025-526.43-10 1,198.91
Study App-Banning/Delano 409-6025-526.43-10 217.59
Lodging-C Butscher 409-6025-526.43-10 577.48
Lodging-M Branum 409-6025-526.43-10 588.65
Lodging-V Gonzalez 409-6025-526.43-10 599.82
Bitrex testing liquids 409-6025-526.31-01 46.89
CPR training supplies 409-6025-526.31-08 726.78
Lodging-E Grossell 409-6025-526.43-10 252.62
ACLS PM School-M Delano 409-6025-526.43-10 172.06
ZIEGLER APPAREL UNIFORM SHIRTS 409-6025-526.20-80 54.62
Medic I Division Total:$28,851.00
US BANK CORPORATE PAYMENT
SYSTEM
Chairs(2)/storage locks-C 409-6027-526.31-01 413.79
Mini fridge-CPM 409-6027-526.31-01 107.57
Community Paramedicine Division Total:$521.36
Fire Department Total:$29,372.36
Medic I Utility Fund Total:$29,372.36
PORT OF PORT ANGELES HARBOR CLEANUP 413-7481-535.41-50 10,000.00
Wastewater Remediation Division Total:$10,000.00
Public Works-Wastewater Department Total:$10,000.00
Harbor Clean Up Fund Total:$10,000.00
ALL WEATHER HEATING AND
COOLING
AIR CONDITIONING & HEATNG 421-7121-533.49-86 200.00
C & F INSULATION CONSTRUCTION SERVICES,TRA 421-7121-533.49-86 858.00
CONSTRUCTION SERVICES,TRA 421-7121-533.49-86 858.00
DAVE'S HEATING & COOLING SVC AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00
AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00
GLASS SERVICES CO INC BUILDER'S SUPPLIES 421-7121-533.49-86 318.00
HARTNAGEL BUILDING SUPPLY INC BUILDER'S SUPPLIES 421-7121-533.49-86 242.82
BUILDER'S SUPPLIES 421-7121-533.49-86 515.22
BUILDER'S SUPPLIES 421-7121-533.49-86 334.68
MISC CITY CONSERVATION
REBATES
HEAT PUMP WATER HEATERS 421-7121-533.49-86 900.00
Page 18 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 24
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
Conservation Division Total:$5,826.72
Public Works-Electric Department Total:$5,826.72
Conservation Fund Total:$5,826.72
JACOBS ENGINEERING GROUP ENGINEERING SERVICES 452-7388-594.65-10 16,391.54
N & N CONSTRUCTION CONSTRUCTION SERVICES,HEA 452-7388-594.65-10 66,272.11
Water Projects Division Total:$82,663.65
Public Works-Water Department Total:$82,663.65
Water Utility CIP Fund Total:$82,663.65
US BANK CORPORATE PAYMENT
SYSTEM
Land Recording Srv Fee-An 454-7588-594.65-10 5.21
Land Recording-Annexation 454-7588-594.65-10 208.50
Solid Waste Coll Projects Division Total:$213.71
Public Works-Solid Waste Department Total:$213.71
Solid Waste Utility CIP Fund Total:$213.71
PARAMETRIX INC CONSULTING SERVICES 456-7688-594.65-10 6,400.15
Stormwater Util CIP Projs Division Total:$6,400.15
Public Works Department Total:$6,400.15
Stormwtr Util Projects Fund Total:$6,400.15
SCARSELLA BROS, INC CONSTRUCTION SERVICES,HEA 463-7489-594.65-10 95,435.35
CSO Capital Division Total:$95,435.35
Public Works-Wastewater Department Total:$95,435.35
CSO Capital Fund Total:$95,435.35
ASSOCIATED PETROLEUM
PRODUCTS, INC
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 13,451.96
BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 89.86
BRAUN NORTHWEST AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 540.58
DAREN'S POINT S AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 773.40
DOBBS PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 17.62
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 487.21
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 (127.84)
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 976.53
DON SMALL & SONS OIL DIST CO. AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,044.60
IRONCLAD COMPANY AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 992.08
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 2,156.22
KIMBALL MIDWEST PAINTS,COATINGS,WALLPAPER 501-0000-141.40-00 424.45
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 239.24
Page 19 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 25
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
PAPE-KENWORTH NORTHWEST,
INC
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 683.91
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 248.14
PENINSULA LUBRICANTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 95.82
PRICE FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 126.74
SIRENNET.COM AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 254.83
AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 397.27
SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 718.81
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 3,452.19
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 3,879.07
TACOMA DODGE CHRYSLER JEEP AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 34.42
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 403.25
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 73.77
TACOMA SCREW PRODUCTS INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 123.45
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 (80.98)
AUTO & TRUCK MAINT 501-0000-141.40-00 (127.74)
AUTO & TRUCK MAINT 501-0000-141.40-00 127.74
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 127.74
TEREX UTILITIES INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 134.50
WESTERN EQUIPMENT DISTRIB
INC
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,165.11
WURTH USA INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 222.66
Division Total:$33,126.61
Department Total:$33,126.61
A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 501-7630-548.41-50 185.84
AMAZON CAPITAL SERVICES HEALTH RELATED SERVICES 501-7630-548.31-01 186.66
ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 25.14
LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 21.31
LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 21.31
ASSOCIATED PETROLEUM
PRODUCTS, INC
FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 15.18
BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 257.57
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (23.96)
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (43.56)
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 8.97
DAREN'S POINT S EXTERNAL LABOR SERVICES 501-7630-548.34-02 21.73
Page 20 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 26
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
DAREN'S POINT S EXTERNAL LABOR SERVICES 501-7630-548.34-02 37.00
DOBBS PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,444.05
FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 21.91
FERRELLGAS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.49-90 26.14
FREIGHTLINER NORTHWEST AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 171.33
KIMBALL MIDWEST AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 126.19
MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 309.95
AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 21.63
MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 216.42
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 26.66
AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 26.11
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 70.34
O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 6.91
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 40.70
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 293.14
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (42.00)
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 19.94
OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,216.63
PENINSULA LUBRICANTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.49-90 106.25
AUTO & TRUCK MAINT. ITEMS 501-7630-548.49-90 200.38
PRICE FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 608.87
EXTERNAL LABOR SERVICES 501-7630-548.34-02 1,552.60
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 122.40
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,370.86
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 216.40
EXTERNAL LABOR SERVICES 501-7630-548.34-02 803.43
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (211.77)
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 25.26
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 183.47
RUDDELL AUTO MALL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 71.45
SAFETY-KLEEN SYSTEMS AUTO & TRUCK MAINT. ITEMS 501-7630-548.49-90 329.93
TACOMA SCREW PRODUCTS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 74.67
AUTO & TRUCK MAINT 501-7630-548.31-01 (85.91)
AUTO & TRUCK MAINT 501-7630-548.31-01 85.91
Page 21 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 27
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
TACOMA SCREW PRODUCTS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 48.03
AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 85.91
WURTH USA INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 209.41
Equipment Services Division Total:$10,506.79
Public Works Department Total:$10,506.79
Equipment Services Fund Total:$43,633.40
ASTOUND BROADBAND COMMUNICATIONS/MEDIA SERV 502-2081-518.42-12 15,546.25
DATA PROC SERV &SOFTWARE 502-2081-518.42-12 8,103.23
PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 502-2081-518.47-10 391.33
US BANK CORPORATE PAYMENT
SYSTEM
Job Posting-IT Manager 502-2081-518.44-10 50.00
Job Posting-IT Manager 502-2081-518.44-10 199.00
Job Posting-IT Manager 502-2081-518.44-10 46.35
Headphone and jack splitt 502-2081-518.31-80 44.57
Job Brochures-IT Manager 502-2081-518.44-10 56.58
Starlink internet 502-2081-518.42-10 120.00
Digital cert for server 2 502-2081-518.48-02 824.81
Digital Certificate Renew 502-2081-518.48-02 922.62
Starlink internet 502-2081-518.42-10 120.00
Job Posting-IT Mgr 502-2081-518.44-10 211.54
VERIZON WIRELESS 02-15 A/C 842160242-00003 502-2081-518.42-10 1,631.34
02-15 A/C 842160242-00004 502-2081-518.42-10 4,883.06
03-05 A/C 542276284-00001 502-2081-518.42-10 95.88
Information Technologies Division Total:$33,246.56
Finance Department Total:$33,246.56
Information Technology Fund Total:$33,246.56
HSA BANK EMPLOYER CONTRIBUTION 503-1631-517.46-30 6,400.00
Other Insurance Programs Division Total:$6,400.00
US BANK CORPORATE PAYMENT
SYSTEM
Lunch-EO Leadership Train 503-1671-517.41-50 67.34
Lunch-EO Leadership Train 503-1671-517.41-50 270.23
Annual query drug screeni 503-1671-517.41-50 62.50
Comp Liability Division Total:$400.07
Self Insurance Department Total:$6,800.07
Self-Insurance Fund Total:$6,800.07
AFSCME LOCAL 1619 PAYROLL SUMMARY 920-0000-231.54-40 555.00
BROWN & BROWN OF PAYROLL SUMMARY 920-0000-231.53-40 1,895.60
Page 22 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 28
City of Port Angeles
City Council Expenditure Report
Between Mar 9, 2024 and Mar 22, 2024
Vendor Description Account Number Amount
WASHINGTON
CHAPTER 13 TRUSTEE CASE #21-10696 920-0000-231.56-90 358.00
EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-10 661.63
PAYROLL SUMMARY 920-0000-231.52-20 25,481.96
FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 93,526.67
PENSIONER'S PAYROLL TAX 920-0000-231.50-10 207.63
FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 18.28
PAYROLL SUMMARY 920-0000-231.50-20 182.84
PAYROLL SUMMARY 920-0000-231.50-20 119,848.02
FIREFIGHTER'S LOCAL 656 PAYROLL SUMMARY 920-0000-231.54-30 2,650.80
HSA BANK EMPLOYEE CONTRIBUTION 920-0000-231.52-40 5,001.43
EMPLOYEE CONTRIBUTION 920-0000-231.52-40 2,000.00
PAYROLL SUMMARY 920-0000-231.53-11 50.00
PAYROLL SUMMARY 920-0000-231.53-12 257.73
IBEW LOCAL 997 PAYROLL SUMMARY 920-0000-231.54-20 2,117.74
JOHN HANCOCK LIFE INSURANCE
CO
PAYROLL SUMMARY 920-0000-231.52-25 1,655.54
LEOFF PAYROLL SUMMARY 920-0000-231.51-21 38,321.51
MISSION SQUARE-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 32,217.55
OFFICE OF SUPPORT
ENFORCEMENT
PAYROLL SUMMARY 920-0000-231.56-20 1,520.83
PERS PAYROLL SUMMARY 920-0000-231.51-10 895.10
PAYROLL SUMMARY 920-0000-231.51-11 17,545.06
PAYROLL SUMMARY 920-0000-231.51-12 96,538.80
POLICE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-10 383.00
UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 178.99
WSCCCE AFSCME AFL-CIO PAYROLL SUMMARY 920-0000-231.54-40 6,913.98
Division Total:$450,983.69
Department Total:$450,983.69
Payroll Clearing Fund Total:$450,983.69
Total for Checks Dated Between Mar 9, 2024 and Mar 22, 2024 $3,120,853.65
Page 23 of 23 Mar 28, 2024 11:45:01 AMApril 2, 2024 E - 29
Date: April 2, 2024
To: City Council
From: Corey Delikat, Parks & Recreation Director
Subject: Interlocal Agreement- Facility Use Sharing
Background / Analysis: Since the 1980s, the City of Port Angeles and the Port Angeles School
District have had their own Interlocal Agreement (ILA) that allows facility sharing between the two
agencies. This agreement was formalized in 2007, which helped establish consistent policies and
procedures between the two agencies. This ILA has mutually benefited the working relationship between
the City and the School District and, ultimately, it has been beneficial to the citizens and the youth of the
community who use our facilities.
In 2017, the City of Port Angeles, the Port Angeles School District, Lower Elwha Klallam Tribe, and
Peninsula College, established a Facilities Committee that meets regularly to discuss upcoming projects,
maintenance information, and most importantly, ways the agencies can collaborate and establish
partnerships. Out of these discussions came the idea of establishing an ILA between all four agencies that
would include formalizing the Facilities Committee.
One of the great things that has come from this Agreement over the last 17 years is allowing all the
agencies to officially formalize the Facilities Committee. This has, and will continue to, facilitate an open
line of communication so that each agency knows what the others are doing and looks for ways we can
assist each other. This also allows for equipment and facility sharing and collaboration in grant seeking.
This Agreement and Committee has been a great partnership, but the real benefit has been for the youth of
our community who use our facilities.
Facilities that fall under this agreement are:
CITY-OWNED FACILITIES
•Civic Field
•Vern Burton Memorial Community Center
•Lincoln Park
•Shane Park
•Elks Playfield
•Volunteer Field
Summary: In 2017, the City of Port Angeles, Port Angeles School District, Lower Elwha Klallam Tribe,
and Peninsula College established a Facilities Committee that meets regularly to discuss upcoming
projects, maintenance information, and most importantly, ways the agencies can collaborate and establish
partnerships. Out of these discussions came the idea of establishing an Interlocal Agreement (ILA)
between all four agencies within the Committee.
Funding: No funding or expenditures are associated with this Interlocal Agreement.
Recommendation: 1.) Authorize the City Manager to sign the ILA between the City of Port Angeles,
Port Angeles School District, Lower Elwha Klallam Tribe, and Peninsula College, and 2.) authorize the
City Manager to make minor modifications to the ILA, if necessary.
April 2, 2024 E - 30
DISTRICT-OWNED FACILITIES
• Dry Creek Elementary School
• Jefferson Elementary School
• Port Angeles High School
• Roosevelt Middle School
• Stevens Middle School
• Hamilton Elementary School
• Monroe School District Field
LEKT-OWNED FACILITIES
• Billy Whiteshoes Memorial Park
• Lower Elwha Klallam Tribe Gymnasium
COLLEGE-OWNED FACILITIES
• Sigmar Field
• Peninsula College Gymnasium
Funding Overview: No funding or expenditures are associated with this Interlocal Agreement.
Attachment: Interlocal Agreement
April 2, 2024 E - 31
1
INTERLOCAL AGREEMENT BETWEEN THE CITY OF PORT ANGELES,
THE PORT ANGELES SCHOOL
DISTRICT No. 121, THE LOWER ELWHA KLALLAM TRIBE AND
PENINSULA COLLEGE
This Agreement made and entered as of the date of the last approval below, by and
between CITY OF PORT ANGELES, a Washington Municipal Corporation,
hereinafter referred to as “City” the PORT ANGELES SCHOOL DISTRICT 121,
hereinafter referred to as “District”, LOWER ELWHA KLALLAM TRIBE,
hereinafter referred to as “LEKT”, and PENINSULA COLLEGE, hereinafter referred to
as “College”, and together referred to as part of this agreement as “Parties”.
RECITALS
WHEREAS, the Parties all have recreation facilities that can be operated jointly for
the welfare of all citizens concerned; and
WHEREAS, the City and District have operated under the framework of an Interlocal
Agreement since 1980 however, in 2007, a more formal update and renewed arrangement
helped establish consistent policies and procedures to guide staff; and
WHEREAS, in 2017 the Parties put together a Facilities Committee that meets
regularly to discuss upcoming projects, maintenance information, and, most importantly,
ways the Parties can collaborate and establish partnerships; and
WHEREAS, each Party desires to maximize the use of its facilities and equipment for
the benefit of the community at large, and to lessen the need for new or expanded
facilities in the future; and
WHEREAS, the Parties desire to work cooperatively to develop new facilities and
maintain older facilities as populations continue to grow and the need for space increases;
and
WHEREAS, the Parties desire to keep operating and maintenance costs to a minimum
for the benefit of the community; and
WHEREAS, the Parties desire to cooperate in seeking grants and other funding to
carry out the intent of this Agreement; and
WHEREAS, in 2023 the Parties extended the ILA Agreement by one year and, now in
2024, they desire another 5-year agreement; and
NOW, THEREFORE, in consideration of the covenants herein contained and for other
good and valuable consideration, the City, District, LEKT and the College mutually agree
to the joint use of their respective facilities as outlined in Exhibit “A” attached hereto and
made a part of this Agreement under the following conditions:
Attachment 1
April 2, 2024 E - 32
2
1. Term
The initial term of this agreement shall be for five (5) years, terminating on
______________, 20____. At the expiration of the initial five-year term, the
Agreement may be renewed for an additional five-years, PROVIDED, the Parties’
Facility Committee has met to review the contract and recommend changes, if
any, one hundred eighty (180) days prior to the termination date.
2. Recreation Facilities
Recreation facilities shall be defined to include any agreed upon physical sites,
whether buildings or grounds, which are designed to accommodate recreation
programs. These facilities are listed in Exhibit “A”.
3. Basic Purpose
The basic purpose and intent of the Agreement includes the following
considerations:
a. Cooperation in the acquisition and integration of parks and facilities
within the jurisdiction of the Parties.
b. Cooperation in the development of facilities for joint use subject to any
limitations imposed by state statutes and/or budgetary constraints.
c. Joint utilization of facilities that belong to the Parties in a manner which
does not interfere with the specific purposes for which the facility was
intended.
d. Utilization of facilities that belong to the Parties by various community
recreation groups and users contributing to the improvement and
maintenance thereof.
e. Cooperation and economization in facility maintenance through the
planning of staff assignments and equipment.
f. Cooperation in seeking grants and other funding.
4. Facilities Committee
a. Parties will provide the appropriate staff to be a part of the Facilities
Committee.
b. The Facilities Committee will meet at a minimum of three times a year.
5. Collaboration
In the event that a Party acquires additional property for recreation purposes or
builds a recreation facility on existing land, that Party shall notify the Facility
April 2, 2024 E - 33
3
Committee of the new recreation property or facility. The intent of this notice is
to create possible partnerships for, and integrated uses of, the new property or
facility among the Parties.
6. Maintenance of Land, Buildings, Facilities and Equipment
a. The Parties will jointly plan schedules and activity programs in a manner
that will permit the necessary facility maintenance while also assuring
maximum facility utilization.
b. Each Party agrees to provide to the other Parties the use of recreation
facilities when those facilities are not scheduled for use by the owner.
c. Each Party agrees to maintain their respective buildings, facilities, and
equipment in good repair. An attempt will be made by each party to
exchange service and labor on an equitable basis to cover costs.
Exceptions to this general statement include:
i. When the Parties have agreed to a separate agreement or contract
for joint use of programming and facilities that pertains to a
specific activity and outlines costs associated with the use of
equipment and labor.
ii. When special and unusual costs have been incurred as a result of
the special assignment of personnel to accommodate the user Party
and a schedule for re-imbursement or subsidy has been mutually
agreed upon by the parties.
iii. When maintenance that results from the scheduled use exceeds
normal maintenance to return the facility to regular use, including
but not limited to repairs that result from facility damage that
occurs during the scheduled use.
d. When Parties are using the facilities of the other, the user will provide
sufficient supervision of the activity as well as of the structural facility
itself. Sufficient supervision shall:
i. Ensure the structural condition of the facility will be unchanged
upon completion of an activity from the condition found at the
beginning of that activity, excepting normal wear and tear; and
ii. Establish necessary provisions to ensure the safety of participants
and spectators.
e. No alteration will be made by other Parties’ to a single Party’s buildings,
facilities or equipment without the mutual agreement of all Parties
involved.
7. Scheduling of Facilities between City and District
a. The City will continue to serve as the scheduling agent for City and
District programs. The District will have priority for use of the City’s
April 2, 2024 E - 34
4
recreation facilities when available. The City will have priority for the
District’s recreation facilities when not scheduled for use by the District.
b. The District will provide the City with a list of available dates for each
school recreation facility for use by the City for scheduling purposes.
c. The District Athletic Director will present requests to the City for District
use of City recreation facilities
d. The scheduling for Civic Field will include the following considerations:
i. The District, as a party to this agreement, shall be given preference
in scheduling over other users. It shall not, however, be given
exclusive use of that facility.
ii. The District may schedule all Port Angeles High School sports that
are appropriate for the Civic Field facility.
iii. No contest involving District athletic teams shall be scheduled by
non-District’s teams on Civic Field without the approval of the
District.
e. After the City and District have established their schedules, the Facilities
Committee will continue to conduct seasonal activity planning meetings to
address the use of each other’s recreation facilities.
8. Boosters Upon notification and approval of the Parties involved, Booster Clubs,
tournaments, and non-profit corporations will be allowed to charge admission to
an event at each recreation facility, if the funds collected are retained directly by
the program that is charging admission or if said funds are dedicated to a non-
profit organization.
9. Joint Programming The responsibility for maintenance and revenue sharing
between Parties jointly using any recreation facilities will be stated in explicit
terms in a separate contract between the involved Parties.
10. Use of City Facilities
The City will appoint one person to be responsible for scheduling use of City
facilities and provide one person to serve as a representative on the Facilities
Committee.
11. Use of District Facilities
The District will appoint one person to be responsible for scheduling use of
District facilities and provide one person to serve as a representative on the
Facilities Committee.
April 2, 2024 E - 35
5
12. Use of LEKT Facilities
The LEKT will appoint one person to be responsible for scheduling use of LEKT
facilities and provide one person to serve as a representative on the Facilities
Committee.
The LEKT agrees to a limited waiver of its Sovereign Immunity for injunctive or
declaratory relief only in favor of the other Parties for the enforcement of the terms
of this Agreement. Venue for any actions shall be in the Superior Court of Clallam
County, Washington.
13. Use of College Facilities
The College will appoint one person to be responsible for scheduling use of
College facilities and provide one person to serve as a representative on the
Facilities Committee.
14. Restriction on use
Parties agree to make no unlawful, improper, or offensive use of the recreation
facilities. In the event that such use is made or allowed by any Party to this
Agreement, the benefits conferred by this Agreement to such Party may be
terminated.
All persons using facilities owned by the City will abide by City policies.
All persons using facilities owned by the District will abide by District policies.
All persons using facilities owned by LEKT will abide by LEKT policies.
All persons using facilities owned by the College will abide by College policies.
If an individual or individuals are suspended because of a Code of Conduct issues
at one Parties’ facilities, such suspension will be supported by the Facilities
Committee and applied all other recreation facilities under this Agreement as
well.
Parties will attempt to avoid bumping existing facilities users. When a conflict
exists, Parties will attempt to find alternative sites for all effected activities to take
place.
Parties acknowledge there will be times when facilities will be shut down for
preventative or emergency maintenance, which shall take priority over all
scheduled programs. Parties will provide adequate notice of planned shutdowns.
15. Hold Harmless
Each Party, its officers, and employees, shall be liable for injuries or damages
caused by the negligent acts or omissions of that Party, its officers, employees,
April 2, 2024 E - 36
6
agents or volunteers while performing the functions or furnishing facilities as
described in this Agreement.
16. Primary Liability Insurance Coverage
Each Party’s insurance or self-insurance program shall be primary with regard to
any liability resulting from the negligent acts or omissions of that Party, its
officers, employees, agents or volunteers while performing the functions or
furnishing facilities as described in this agreement.
17. Assignment, Inspection and Termination
Parties will not assign the rights and responsibilities of this Agreement without
the written consent of the other Parties.
Parties agree that each Party, its authorized officers, agents and employees have
the right to enter and inspect other Parties’ recreation facilities, and the operations
being conducted thereon, at reasonable times.
This Agreement shall remain in effect until the end of the current term unless
terminated by any Party as follows:
o Upon breach of this Agreement by a Party, the other Parties will give
written notice of termination of this Agreement specifying the claimed
breach and the action required to cure the breach. If the breaching Party
fails to cure the breech within ten working days from the receipt of said
notice, then the Agreement will terminate fifteen days from receipt of the
written notice; or
o Cancellations of this Agreement may be made in writing by either the City
Manager, District Superintendent, LEKT CEO or College Vice President
of Administrative Services, with a minimum six months’ notice.
18. Amendments
Parties expressly authorize the City Manager, the Superintendent of the District,
LEKT’s CEO, and the College Vice President for Finance and Administration to
negotiate amendments, additions and deletions to this Agreement. Such
amendments, additions, or deletions shall not be considered changes to the body
of this Agreement unless in writing and signed by all parties.
19. No Third Party Benefits
Parties do not intend to confer on any third parties, any benefits hereunder.
Therefore, no third party may utilize any provision hereof as a third party
beneficiary or otherwise.
April 2, 2024 E - 37
7
20. Additional Facilities
Additional facilities owned by the Parties not listed in Exhibit “A” may be used at
appropriate times and places if agreed upon in writing by the City Manager, the
Superintendent of the District, LEKT CEO and the College Vice President for
Finance and Administration.
21. New Programs
Parties may review and approve any new programs that are to be included in this
Agreement.
22. Interpretation
Parties agree that should there be issues concerning the interpretation of the
Agreement, or questions with regard to use, such will be referred to the City
Manager, the Superintendent of the District, LEKT CEO and the College Vice
President for Administrative Services.
23. Entire Agreement
The terms and conditions written herein constitute the entire understanding
between the Parties.
AGREED TO ON THIS DAY OF , 2024
CITY OF PORT ANGELES PORT ANGELES SCHOOL DISTRICT
__________________________________ ____________________________________
Nathan West, City Manager Marty Brewer, School District
Superintendent
LOWER ELWHA KLALLAM TRIBE PENINSULA COLLEGE
__________________________________ ____________________________________
William White, CEO LEKT Carie Edmiston, Vice President for Finance
and Administration
APPROVED BY PORT ANGELES CITY COUNCIL ON __________________
APPROVED BY PORT ANGELES SCHOOL BOARD ON ______
APPROVED BY LOWER ELWHA TRIBAL COUNCIL ON
APPROVED BY COLLEGE VP for FINANCE and ADMINISTRATIION
April 2, 2024 E - 38
8
ATTEST: ATTEST:
__________________________________ ____________________________________
Kari Martinez Bailey, City Clerk
ATTEST: ATTEST:
__________________________________ ____________________________________
APPROVED AS TO FORM: APPROVED AS TO FORM:
__________________________________ ____________________________________
William Bloor, City Attorney
APPROVED AS TO FORM: APPROVED AS TO FORM:
__________________________________ ____________________________________
April 2, 2024 E - 39
9
EXHIBIT “A”
1, CITY OWNED FACILITIES
• Civic Field
• Vern Burton Memorial Community Center
• Lincoln Park
• Shane Park
• Elks Playfield
• Volunteer Field
DISTRICT OWNED FACILITIES
• Dry Creek Elementary School
• Jefferson Elementary School
• Port Angeles High School
• Roosevelt Middle School
• Stevens Middle School
• Hamilton Elementary School
• Monroe Turf Fields
LEKT OWNED FACILITIES
• Billy Whiteshoes Memorial Park
• Lower Elwha Klallam Tribe Gymnasium
COLLEGE OWNED FACILITIES
• Sigmar Field
• Peninsula College Gymnasium
Note: Other facilities may be added as mutually agreed upon
April 2, 2024 E - 40
Date: April 2, 2024
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: Utility Construction Agreement Work by WSDOT - US 101 & SR 116 North Olympic
Peninsula – Remove Fish Barriers – UTB 1564
Background / Analysis: WSDOT will replace outdated culverts with new structures for improved fish
migration in the streams as part of a statewide fish barrier correction program. Replacing these outdated
culverts and fish ladders with new structures will open up a combined 12 miles of upstream habitat for
salmon spawning and rearing. This work will also remove significant velocity barriers for migrating fish
species. In lieu of the concrete fish ladders, the in-stream work at all sites will incorporate natural
components like logs and boulders to help stabilize the new channel, provide habitat features, and restore
natural stream processes that have been disrupted since the culverts were installed when the highway was
first constructed.
A City Water Main over Ennis Creek and a City Sanitary Sewer force main over Lees Creek conflict with
WSDOT’s design for the project. The Utility Construction Agreement Work by WSDOT enables the City
to provide a lump sum payment to WSDOT that covers WSDOT’s costs, including design reviews,
mobilization, construction engineering, contract administration and overhead costs, warranty repair if
necessary and the costs of the Contractor and Designers associated with the construction of the Work (RCW
39.34.130).
An Engineers Estimate for the City-responsible costs for work to be performed by WSDOT’s Contractor on
behalf of the City was developed by City Staff and reviewed by WSDOT and their Contractor to form the
basis of the Agreements not to exceed amount of $299,903.
Summary: Washington State Department of Transportation (WSDOT) is planning the construction of the
Fish Barrier Removal Projects on US 101 for Ennis and Lees Creeks. The City is responsible for relocation
of City utility infrastructure, which conflicts with the completion of the project (RCW 47.28.140). It is
deemed to be in the best interest of both the City and WSDOT to include the Utility relocation work in
WSDOT’s Project (RCW 47.01.210).
Funding: Funds are available in the 2024 Water Capital Facilities Budget in the amount of $154,826
account 452-7588-594-6510 (WT0420) for the water main relocate on Ennis Creek, and funds are available
in the 2024 Wastewater Capital Facilities Budget in the amount of $145,077, account 453-7488-594-6510
(WW0520) for the sewer main relocate on Lees Creek.
Recommendation: 1) Approve the Utility Construction Agreement Work by WSDOT – Utility Cost
UTB 1564 with the Washington State Department of Transportation in the not to exceed amount of
$299,903 and 2) authorize the City Manager to sign and administer the Agreement and to make minor
modifications to the Agreement as necessary.
April 2, 2024 E - 41
Tasks Budget
Ennis Creek Water Main Relocate $ 154,826
Lees Creek Sewer Main Relocate $ 145,077
Agreement Amount: $ 299,903
Funding Overview: Funds are available in the 2024 Water Capital Facilities Budget in the amount of
$154,826, account 452-7588-594-6510 (WT0420) for the water main relocate on Ennis Creek, and funds
are available in the 2024 Wastewater Capital Facilities Budget in the amount of $145,077, account 453-
7488-594-6510 (WW0520) for the sewer main relocate on Lees Creek.
Attachments:
Utility Construction Agreement Work by WSDOT
April 2, 2024 E - 42
Utility Construction Agreement Work by WSDOT – Utility Cost Utility Name & Address City of Port Angeles 321 E 5th Street Port Angeles, WA 98362 Agreement Number UTB 1564 Region Olympic Project Title/Location US 101 & SR 116 North Olympic Peninsula – Remove Fish Barriers US 101 MP 249.93 to 250.06 – 6” AC Water Relocation US 101 MP 250.48 to 250.60 – 10” FM Sanitary Sewer Relocation State Route Number US 101 Mileposts From 249.93 to 250.60 Estimated Agreement Amount $ 299,903 Advance Payment Amount $ 7498 This Utility Construction Agreement (Agreement) is entered into by and between the State of Washington Department of Transportation (WSDOT), and the above-named Utility, hereinafter “Utility”, individually the “Party”, and collectively the “Parties”. Recitals 1. WSDOT is planning the construction or improvement of the State Route as shown above for the listed WSDOT Design-Build Project, and in connection therewith, it is necessary to remove and/or relocate and/or construct certain Utility facilities, herein the “Work”. 2. The Utility is responsible for (1) the cost of the Work for Utility facilities located without a documented ownership of and/or interest in real property, such as being located pursuant to a franchise, a permit, or undocumented permission, (2) all betterments, and (3) new facilities. 3. The Work shall be defined as all materials, equipment, labor, contract administration and any other efforts required to perform the relocation, construction, and/or removal of the Utility’s facilities. 4. The Work includes ☒ Betterments;☒ Installation of New Facilities; ☒ Relocation of Facilities without Property Rights;☒ Removal of Existing Facilities from WSDOT right of way; and/or ☒Protect in Place. 5. It is deemed to be in the best public interest for WSDOT to include the Work in WSDOT’s Project. Now therefore, pursuant to RCW 47.01.210 and chapter 47.44 RCW, the above recitals that are incorporated herein as if fully set forth below, and in consideration of the terms, conditions, covenants, and performances contained herein, as well as the attached Exhibits which are incorporated and made a part hereof. It Is Mutually Agreed as Follows: 1. Plans, Specifications and Bids 1.1 Program Guide: Utility Relocation and Accommodation on Federal Aid Highway Projects shall determine and establish the definitions and applicable standards and payments for this Agreement. By this reference this document is adopted and made a part of this Agreement as if fully contained herein. 1.2 Betterment: A betterment is any improvement to the Utility’s facilities not required by code, regulation, standard industry practice, or any other applicable regulation. If any of the Work constitutes a betterment as defined in the Program Guide: Utility Relocation and Accommodation on Federal Aid Highway Projects, the Utility is solely responsible for the costs of such improvement. 1.3 WSDOT, acting on behalf of the Utility, agrees to perform the Work in accordance with the current WSDOT Standard Specifications for Road, Bridge, and Municipal Construction (M41-10) as amended and the City of Port Angeles Urban Services Standards and Guidelines applicable at the time of contract on the date of Request for Proposal (RFP). The Utility agrees that it is solely responsible for ensuring that the Utility Codes and Standards provided at the RFP advertisement Attachment 1
April 2, 2024 E - 43
date are the applicable standards, codes, regulations, or any other requirements the Utility is obligating the Project to meet, unless otherwise noted. 1.4 The Project will be completed using the Design-Build method of project delivery. The final plans and specifications for the Work will be prepared by WSDOT’s Design-Build Contractor (Contractor) in accordance with the applicable Utility standards, unless otherwise noted; and the conceptual plans, Exhibit A. WSDOT and the Utility will verify the Contractor completes the design Work in accordance with such final plans and specifications and Section 1.3 herein. 1.5 The Contractor will organize and schedule periodic meetings with the Utility for coordination purposes. Such meetings will commence as early as possible in the Project proposal and design process and will continue until completion of the Project (or until the Work of this agreement is completed, if earlier). Such meetings may include, but are not limited to, Project proposal review meetings and will include a preliminary design meeting for the Contractor and Utility to meet and familiarize themselves with design elements, Utility facilities, and general features of the Project. Thereafter, the frequency of meetings will be appropriate to the matters under discussion. It is anticipated that subsequent meetings will include final design and initial construction coordination meetings to finalize the plans and specifications of the Work. The Contractor will notify the WSDOT Engineer at least 7 Calendar Days in advance of each meeting and will allow the WSDOT Engineer the option to participate in each meeting. 1.6 The Utility shall participate in Project task force meetings throughout the Project design development process for the discussion and resolution of design issues affecting the Work. The Contractor will submit its design for each element as it pertains to the Work to the WSDOT Engineer and the Utility for Review and Comment. The Contractor will coordinate any necessary modifications and resubmittals with the WSDOT Engineer and the Utility and obtain written approval from the Utility prior to commencing construction of the relocation. All subsequent changes to relocation designs shall be subject to the same review and comment and written approval process. 1.7 Should the Utility request that WSDOT remove the Work from the project for which it has cost responsibility: 1.7.1 WSDOT will delete said Work from the Project. The Utility agrees to reimburse WSDOT and the Contractor for engineering costs and direct and related indirect costs incurred by WSDOT and the Contractor associated with deleting Work from the Project that were previously reviewed by the Parties, including any redesign, reengineering, or re-estimating, if necessary, to delete the Work, and the Utility agrees to pay such costs upon receipt of a WSDOT invoice. 1.7.2 The Utility agrees that should it request to remove Work for which it has cost responsibility, it shall continue to be obligated to timely relocate its facilities as required by WSDOT Project. The Utility further agrees that should its actions delay or otherwise damage the WSDOT Project, it shall be liable for such costs. 1.8 Any dispute under this Section shall be resolved via the Dispute Resolution process prescribed in Section 7.3. 1.9 Cost Estimating: WSDOT and the Utility negotiated a Lump Sum Cost Estimate for the Work for which the Utility has cost responsibility as listed in Exhibit B - Lump Sum Cost Estimate attached hereto and by this reference made a part of this Agreement. Notwithstanding anything to the contrary in this Agreement, the Parties agree that except for Utility’s elective changes under Section 4 and except for those certain required changes for which the Utility is responsible under Section 4, the Utility’s financial contribution to the Work under this Agreement is in the nature of a fixed-price contract and the Utility’s maximum financial contribution for the Work to be performed by WSDOT or its Contractor under this Agreement shall not exceed two hundred ninety-nine thousand, nine hundred three dollars ($299,903) without separate written approval by the Utility. 2. Construction, Inspection, and Acceptance 2.1 WSDOT and the Contractor agree to administer the Work on behalf of the Utility. 2.2 The Utility agrees to disconnect and/or reconnect its facilities as required by WSDOT or the Contractor when such disconnection or reconnection is required to be performed by the Utility. WSDOT agrees, April 2, 2024 E - 44
as part of the Work, to remove disconnected and/or abandoned facilities at the Utility’s cost. Utilities abandoned, deactivated, or disconnected must be done in a manner in accordance with WSDOT’s Utilities Manual. 2.3 Salvage: All materials removed by WSDOT shall be reclaimed or disposed of by WSDOT and shall become the property of WSDOT. If the Utility desires to retain such materials and WSDOT agrees, the value of salvaged materials will be paid to WSDOT in an amount not less than that required by the Program Guide: Utility Relocation and Accommodation on Federal Aid Highway Projects. 2.4 The Utility may furnish an inspector for the Work. The Utility agrees that it is solely responsible for all such inspection costs. The Contractor will not refuse the inspection requests of the Utility and will coordinate a mutually agreeable schedule and scope with the Utility for the inspection. WSDOT’s Project Construction Engineer may require the removal and/or replacement of the Utility’s inspector if the inspector interferes with WSDOT’s Project, the Contractor and/or the Work. 2.5 WSDOT and the Contractor will deliver a Certification of Finished Work to the Utility that the Work was constructed in accordance with the contract documents prior to project substantial completion. 2.6 The Utility shall, within thirty (30) working days of receiving a Certificate of Finished Work as outlined in Section 2.5: (a) deliver a Letter of Acceptance to WSDOT and the Contractor which shall include a release and waiver of all future claims or demands of any nature resulting from the performance of the Work and WSDOT’s and the Contractor’s administration thereof, with the exception of warranty claims and latent construction defects, or (b) deliver to WSDOT and the Contractor written reasons why the Work does not comply with the previously approved released for construction (RFC) plans. The Utility agrees to work diligently and in good faith with WSDOT and the Contractor to resolve any issues so as not to delay WSDOT’s Project. If all issues are resolved, the Utility agrees to deliver to WSDOT, and the Contractor, a Letter of Acceptance as provided herein. 2.7 Nothing in the release and waiver under Section 2.6 will affect the terms and conditions as provided in Section 2.11. 2.8 If the Utility does not respond within thirty (30) working days as provided in section 2.6, the Work and the administration thereof will be deemed accepted by the Utility, and WSDOT and the Contractor shall be released from all future claims and demands. 2.9 Upon completion and acceptance of the Work pursuant to Sections 2.6 or 2.8, the Utility agrees that it shall be solely responsible for all future ownership, operation, and maintenance costs of its facilities, without WSDOT liability or expense. 2.10 The Contractor will be responsible for submitting As Built Plans to WSDOT and the Utility. As Built Plans will be prepared in accordance with the Utility’s standards and the Contractor will revise and resubmit the As Built Plans to the Utility, until they are approved. 2.11 Upon completion and acceptance of the Work, WSDOT will ensure that all warranties for the Work provided by WSDOT and their Contractor are transferred to the Utility. The warranty period will go into effect on the date of issuance of the Utility’s Letter of Acceptance as outlined in Sections 2.6, 2.7, 2.8 and remain in effect for one year. 3. Payment 3.1 The Utility agrees that it shall be responsible for a lump sum payment to WSDOT that covers WSDOT’s costs, including design reviews, mobilization, construction engineering, contract administration and overhead costs, and the costs of the Contractor and designers associated with the construction of the Work. An itemized estimate of Utility-responsible costs for Work to be performed by WSDOT’s Contractor on behalf of the Utility is included in Exhibit B - Lump Sum Cost Estimate. 3.2 The Utility agrees to pay WSDOT the Lump Sum Cost Estimate in two payments. Upon the execution of this Agreement the Utility agrees to pay WSDOT an initial payment amount sufficient to cover WSDOT’s preliminary engineering expenses incurred for the Work. The remaining balance of the Lump Sum Cost April 2, 2024 E - 45
Estimate shall be paid by the Utility to WSDOT within thirty (30) calendar days after WSDOT issues the third Notice to Proceed (NTP 3) for the Lees and Ennis Creek sites to the Contractor. If NTP 3 for the Lees and Ennis Creek sites is not issued concurrently, the thirty (30) calendar day period shall begin following the latter of the two issuances. WSDOT will invoice the Utility for the remainder of the balance following the issuance of NTP 3. The initial payment shall be seven thousand four hundred ninety-eight dollars ($7498) which is the negotiated cost for WSDOT Preliminary Engineering and Submittal Review (2.5% of the Base Design-Build Contract) for the Work. In the event the Work is cancelled entirely, WSDOT shall be required to refund any portion of the Lump Sum Payment relating to the Work not completed unless an alternative project schedule is negotiated and approved between the Parties. 3.3 The Parties acknowledge and agree that WSDOT does not have the legal authority to advance state funds for the Utility’s Work under this Agreement. Should the Utility fail to make payment according to the terms of this Agreement, WSDOT shall have the right to terminate this Agreement, charging the Utility for all associated costs of termination, including non-cancellable items, as well as associated Project delay and contractor claims. Such termination will not relieve the Utility’s obligation to timely relocate its facilities as provided under section 1.7.2. 4. Change in Work or Cost Increase 4.1 Increase in Cost: WSDOT is authorized on behalf of the Utility to negotiate and approve change orders with the Contractor related to the Work up to a contingency of fifteen percent (15%) of the Lump Sum Cost Estimate identified in Section 1.9. This contingency will not be used for Utility requested elective changes. If unforeseen causes require the cost of the Utility’s Work to exceed the authorized fifteen percent (15%) contingency amount, this Agreement shall be modified and amended by the Parties thorough a supplemental agreement covering the increased cost for the Utility Work. 4.2 If WSDOT determines that additional Work or a change in the Utility Work is required, prior written approval must be secured from the Utility; however, where the change is required to mitigate a Project emergency or safety threat to the traveling public, WSDOT will direct the change without the Utility’s prior approval. WSDOT will notify the Utility of such change as soon as possible thereafter. 4.3 The Utility agrees to respond by either concurring, not concurring or requesting additional information to all WSDOT change order requests in writing and within seven (7) calendar days, exclusive of the day of notification. WSDOT notification shall not be required for Utility requested changes. If additional Utility Work or changes in the Utility Work are the direct result of the Utility’s failure to timely respond as required, the Utility agrees to pay all reasonable costs associated with the changed Utility Work, including the costs of Project or Utility Work delays and/or subsequent contractor claims directly resulting from the Utility’s delay. 4.4 The Utility agrees to pay all unanticipated costs not related to the temporary and permanent relocation of the facility as shown in Exhibit A. Costs unrelated to the temporary and permanent relocation of the facility include repair to damaged facilities discovered during excavation required by the Project and City requested opportunity-based upgrades to the facility. 4.5 The Utility may request additions to the Work through WSDOT in writing. WSDOT will implement the requested changes as elective changes, provided that a change does not negatively impact WSDOT’s transportation system and complies with the Standard Specifications, Project permits, state and/or federal law, applicable rules and/or regulations, and/or WSDOT design policies, and does not unreasonably delay critically scheduled Project contract activities. 4.6 All elective changes to the Work shall be approved in writing by the Utility before WSDOT directs the Contractor to implement the changes, even if an executed change order is not required by the Project contract. The Utility agrees to pay for the increases in cost, if any, for such elective changes in accordance with Section 4. 4.7 WSDOT will make available to the Utility all change order documentation related to the Work. WSDOT will provide the Utility a minimum of two (2) weeks to review any change orders unless the amount of the change order requires approval of the City Council. April 2, 2024 E - 46
4.8 Utility shall not be responsible for costs associated with any changed Work caused by or resulting from WSDOT’s actions or conduct or if the responsibility for such changed Work has been assigned to WSDOT by contract or other agreement of the Parties. 5. Franchise or Permit 5.1 The Utility shall prepare an application for a new franchise or permit. A franchise or permit is required for any utility relocation or deactivated utility that will remain in WSDOT Right-of-Way after the Project is completed. A new franchise or permit is not required for temporary relocation. A new franchise or permit is not required for the deactivation or removal of an existing utility from within WSDOT Right-Of-Way. The Contractor will ensure that the Utility submits an application for a new franchise or permit to the WSDOT Engineer as far in advance of construction as possible, but not later than 30 calendar days prior to construction. 6. Right of Entry 6.1 The Utility agrees to arrange for rights of entry upon all privately owned lands upon which the Utility has a claimed property right and which are necessary to perform the Work. The Utility also agrees to obtain all necessary permissions for WSDOT to perform the Work on such lands, which may include reasonable use restrictions on those lands. The Utility agrees to provide the rights of entry and applicable permissions under this section to WSDOT within thirty (30) calendar days of entering into this Agreement. Upon completion of the Work on such lands, the rights of entry and permissions shall terminate. 7. General Provisions Indemnification: 7.1 To the extent permissible under law, the Parties, their successors, and assigns, agree to indemnify, defend, and hold harmless WSDOT and the State of Washington and its officers and employees, from all claims, demands, damages (both to persons and/or property), expenses, regulatory fines, and/or suits that: (1) arise out of or are incident to any acts or omissions by the Utility, its agents, contractors, and/or employees, in the use of the state highway right of way as authorized by the terms of this Agreement, or (2) are caused by the breach of any of the conditions of this Agreement by the Utility, its contractors, agents, and/or employees. The Utility, its successors and assigns, shall not be required to indemnify, defend, or hold harmless WSDOT or the State of Washington and its officers and employees, if the claim, suit, or action for damages (both to persons and/or property) is caused by the acts or omissions of WSDOT, its officers and employees; provided that, if such claims, suits, or actions result from the concurrent negligence of (a) WSDOT, its officers and employees and (b) the Utility, its agents, contractors, and/or employees, or involves those actions covered by RCW 4.24.115, the indemnity provisions provided herein shall be valid and enforceable only to the extent of the concurrent acts or omissions of WSDOT, its officers and employees and the Agency, its agents, contractors, and/or employees. The Parties agree that their obligations under this section extend to any claim, demand and/or cause of action brought by, or on behalf of, any of its employees or agents while performing construction, operation and/or maintenance of the Improvements under this Agreement. For this purpose, the Utility, by mutual negotiation, hereby waives with respect to WSDOT only, any immunity that would otherwise be available to it against such claims under the Industrial Insurance provisions chapter 51.12 RCW. 7.2 This indemnification and waiver shall survive the termination of this Agreement. 7.3 Disputes: If a dispute occurs between the Utility and WSDOT at any time during the performance of the Work, the Parties agree to negotiate at the management level to resolve any issues. Should such negotiations fail to produce a satisfactory resolution, the Parties agree to enter into arbitration and/or mediation before proceeding to any other legal remedy. Each Party shall be responsible for its own fees and costs. The Parties agree to equally share the cost of a mediator or arbiter. 7.4 Venue: In the event that either Party deems it necessary to institute legal action or proceedings to enforce April 2, 2024 E - 47
any right or obligation under this Agreement, the Parties hereto agree that any such action or proceedings shall be brought in the superior court situated in Thurston County, Washington. Each Party shall be responsible for its own attorney’s fees and costs. 7.5 Termination: 7.5.1 Unless otherwise provided herein, the Utility may terminate this Agreement upon thirty (30) calendar days written notice to WSDOT. If this Agreement is terminated by the Utility prior to the fulfillment of the terms stated herein, the Utility shall reimburse WSDOT for all actual direct and related indirect expenses and costs, including mobilization, construction engineering, contract administration and overhead costs, incurred up to the date of termination associated with the Utility Work, as well as the cost of non-cancelable obligations, including any redesign, reengineering or re-estimating, if necessary, to delete the Work, and contractor claims, if any, payment in accordance with Section 3. Further, the Utility acknowledges and agrees that should it terminate this Agreement, such termination shall not relieve the Utility from its responsibility to design, remove, relocate and/or construct its facilities so as not to delay or conflict with WSDOT’s Project. WSDOT agrees to provide to the Utility all Work-related documents upon final payment by the Utility. 7.5.2 Unless otherwise provided herein, WSDOT may terminate this Agreement upon thirty (30) calendar days written notice to the Utility. Should WSDOT terminate this Agreement, the Utility shall reimburse WSDOT for all actual direct and related indirect expenses and costs, including mobilization, construction engineering, contract administration and overhead costs, incurred by WSDOT up to the date of termination associated with the Utility Work. The Utility shall not be responsible to reimburse WSDOT for the cost of actual direct and related indirect expenses and costs, including mobilization, construction engineering, contract administration and overhead costs, nor the cost of non-cancelable obligations, including any redesign, reengineering or re-estimating, if necessary, to delete the Work, and contractor claims, if any, incurred after the date of WSDOT’s termination of this Agreement. The Utility acknowledges and agrees that should WSDOT terminate this Agreement, such termination shall not relieve the Utility from its responsibility to design, remove, relocate and/or construct its facilities so as not to delay or conflict with WSDOT’s Project. WSDOT agrees to provide to the Utility all Work-related documents upon final payment by the Utility. 7.6 Amendments: This Agreement may be amended by the mutual agreement of the Parties. Such amendments or modifications shall not be binding unless put in writing and signed by persons authorized to bind each of the Parties. 7.7 Independent Contractor: Both Parties shall be deemed independent contractors for all purposes, and the employees of each Party and any of its contractors, subcontractors, consultants, and the employees thereof, shall not in any manner be deemed to be the employees of the other Party. Audit and Records: During the progress of the Work and for a period of not less than six (6) years from the date of final payment, both Parties shall maintain the records and accounts pertaining to the Work and shall make them available during normal business hours and as often as necessary, for inspection and audit by the other Party, Washington State, and/or Federal Government and copies of all records, accounts, documents or other data pertaining to the Work will be furnished upon request. The requesting Party shall pay the cost of copies produced. If any litigation, claim, or audit is commenced, the record and accounts along with supporting documentation shall be retained until any litigation, claim or audit finding has been resolved even though such litigation, claim or audit continues past the six-year retention period. 7.8 Working Days: Working days for this Agreement are defined as Monday through Friday, excluding Washington State holidays per RCW 1.16.050. 7.9 Counterparts: This Agreement may be executed in multiple counterparts or in duplicate originals. Each counterpart or each duplicate original shall be deemed an original copy of this Agreement signed by each Party, for all purposes. Electronic signatures or signatures transmitted by email in a “pdf” may be used in place of original signatures on this Agreement. Each Party intends to be bound by its electronic or “pdf” signature on this Agreement and is aware that the other Party is relying on its electronic or “pdf” signature. April 2, 2024 E - 48
In Witness Whereof, the parties hereto have executed this Agreement as of the day and year last written below. Requesting Entity
Washington State
Department of Transportation Signature: By: Nathan West Print Name Title: City Manager Date: Signature: By: JoAnn Schueler Print Name Title: Assistant Region Administrator Date: Approved as to Form
Requesting Entity Approved as to Form
Washington State
Department of Transportation Signature: By: Print Name Title: Date: _____________________________________________ Signature: By: Print Name Title: Date: _____________________________________________ __ April 2, 2024 E - 49
Exhibit A – Conceptual Plans April 2, 2024 E - 50
US 101/SR 116 NORTH OLYMPIC PENINSULA - REMOVE FISH BARRIERS PROJECT TECHNICAL PROPOSAL
SECTION 4 - Minimize Project Impacts 7
LEES CREEK
ENNIS CREEK
Figure 4.4: Utility Relocation strategy at Lees Creek and Ennis Creek
US CLY LINE
SHLDREB LANE
Temporary Shoring
Install New Force Main ExistingDuct BankInstall New6” Water Main
RelocatedDuct Bank
2
Install New Force Main
Install New6” Water Main
2
2
EB LANE
EXISTINGUS CLY LINE
PROPOSEDUS CLY LINE
SHLDRTemporary Shoring
Existing Duct Bank tobe relocated
RelocatedDuct Bank
1
1
2
Protect In Place Existing Sewer, Water Line, and
Overhead Power Lines
Install New Sewer Force Main, New 6" Water Main and
Power Duct Bank. Lumen Duct Bank to be Relocated by
Terra MoveTM Method
1
2
Install New 6" Water Main
Connect to Existing Main
LEGEND
Traveling Traffic
Work Zone
Concrete Barrier
Temporary Wall
Existing Force Main (FM)
Existing Water Main (W)
New Force Main (FM)
New Water Main (W)
Existing Overhead Power (OP)
New Comm Lines (C)
New Power Lines (P)
EXISTINGUS CLY LINE
PROPOSEDUS CLY LINE
Sacrificial Wall(as Required)
Existing Ground
*existing main can be shutdownduring construction
Install New 6” Water Main SHLDRWB LANE
1
1
2
Connect to Existing Utilities
Finish Installing Force Main and New 6” Water Main.
Valves Open and Active as Part of Stage 2b.
1 Lumen Duct Bank to be Relocated by Terra MoveTM Method
Protect in Place Existing 6" Water Main2
STAGE 1 STAGE 2B
STAGE 1 STAGE 2B
PROPOSEDUS CLY LINE
SWALK
SHLDRWB LANE EB LANE
EXISTINGUS CLY LINE
SHLDRSACRIFICIAL WALLAS REQUIRED
WORK ZONEWORK ZONE WB LANE EB LANE
EXISTING GROUND
New 6” Water Main Connected
New Force Main Connected
2
2
April 2, 2024 E - 51
UTILITY PLAN
LEGEND:
EXISTING BURIED FIBER
EXISTING OVERHEAD FIBER
EXISTING TELEPHONE PEDESTAL
EXISTING TELEPHONE MANHOLE
EXISTING BURIED POWER
EXISTING POWER POLE
EXISTING WATER
EXISTING WATER METER
EXISTING UNDERGROUND WATER VALVE BOX
EXISTING HYDRANT
EXISTING FORCE MAIN
EXISTING SEWER VALVE
PROPOSED WATER
PROPOSED BURIED FIBER
PROPOSED BURIED POWER
PROPOSED FORCE MAIN
10" DI Force Main
(4) 45 Deg. Bends (RJ)
18" Steel Casing between Fittings w/
End Seals
New force main installed as part of
Phase 1. Valves opened and active as
part of Phase 2. See Design Basis
Manual for potential need for variances
for cover and casing requirements.
Type 2 utility.
New duct joint bank installed
as part of Phase 1.
PPPPPPPPPPPPPPPPPPPPP
CCCCCCCCCCCCCCCCCCCCCW W
WW WW
W
F
M
F
M
FM FM FM
6" DI Water Main
(4) 45 Deg. Bends (RJ)
12" Steel Casing between Fittings w/
End Seals
New waterline installed as part of
Phase 1. Valves opened and active
as part of Phase 2. See Design Basis
Manual for potential need for
variances for cover and casing
requirements.
Type 2 utility.
PP
CC
FM FM
WW
April 2, 2024 E - 52
50 100
DRAINAGE PLANUTILITY PLAN
LEGEND:
EXISTING BURIED FIBER
EXISTING OVERHEAD FIBER
EXISTING TELEPHONE PEDESTAL
EXISTING TELEPHONE MANHOLE
EXISTING BURIED POWER
EXISTING POWER POLE
EXISTING WATER
EXISTING WATER METER
PROPOSED WATER
PROPOSED BURIED FIBER
6" DI Water Main
(4) 45 Deg. Bends (RJ)
12" Steel Casing between Fittings w/
End Seals
New waterline installed as part of
Phase 1. Valves opened and active
as part of Phase 2. See Design Basis
Manual for potential need for
variances for cover and casing
requirements.
Type 2 utility.
C
C
C
C
C
C
C
C
C
C
C
C
C
WWWWW W
Existing luminaire to be relocated
LEGEND:
EXISTING BURIED FIBER
EXISTING OVERHEAD FIBER
EXISTING TELEPHONE PEDESTAL
EXISTING TELEPHONE MANHOLE
EXISTING BURIED POWER
EXISTING POWER POLE
EXISTING WATER
EXISTING WATER METER
PROPOSED WATER
PROPOSED BURIED FIBERC
W
April 2, 2024 E - 53
Exhibit B – Lump Sum Cost Estimate April 2, 2024 E - 54
CITY OF PORT ANGELESDATE: 9/12/2023ENNIS CREEKPROJECT SITE: Ennis CreekWATER MAIN RELOCATEDESIGNItem No.Description of Item Estimated QuantityUnits Unit PriceExtended AmountCivil Design Work1LS$20,000.00WATERSite 1, 2, & 3 Water Utility Construction EstimateItem No.Description of Item Estimated QuantityUnitsUnit Price Extended Amount1 DUCTILE IRON PIPE FOR WATER MAIN 6 IN. DIAM.380 LF$140.00$53,200.002 CONNECT TO EXISTING WATERMAIN 6 IN. 2 EACH$6,000.00$12,000.00Structural Excavation, Including Haul131 CY$0.00Pipe Zone Bedding63 CY$0.00Shoring1,182 SF$0.00CSBC (Trench Backfill)56 CY$0.003 High-Density Polyethylene (HDPE) Pipe 12 In. Diam. For Casing300 LF$80.00$24,000.0089,200$ WA State Sales Tax8.6%7,671$ Allowances10.0%8,920$ Construction Engineering18.0%16,056$ Indirect Overhead Cost 14.55%12,979$ Estimated Subtotal 134,826$ Estimated Total Cost154,826$ Subtotal of Direct CostsApril 2, 2024E - 55
CITY OF PORT ANGELESDATE: 9/12/2023LEES CREEKPROJECT SITE: Lees CreekSEWER MAIN RELOCATEDESIGNItem No.Description of Item Estimated QuantityUnits Unit PriceExtended AmountCivil Design Work1 LS $20,000.00SEWERSite 1, 2, & 3 Water Utility Construction EstimateItem No.Description of Item Estimated QuantityUnitsUnit Price Extended Amount1 DUCTILE IRON PIPE FOR SEWER MAIN 10 IN. DIAM.266 LF$205.00 $54,530.002 16" Steel Casing between Fittings w/ End Seals80 LF$266.00 $21,280.00Testing Sewer Pipe266 LF3 Structural Excavation, Including Haul102 CY$21.25 $2,159.244 Pipe Zone Bedding57 CY$42.00 $2,377.015Shoring823 SF$0.50$411.536 CSBC (Trench Backfill)44 CY$45.50 $1,992.26Surface Restoration / Traffic Control / Mobilization not included in estimate, assumed cost captured in bridge replacement82,750$ WA State Sales Tax8.6%7,117$ Allowances10.0%8,275$ Construction Engineering18.0%14,895$ Indirect Overhead Cost14.55%12,040$ Estimated Subtotal 125,077$ Estimated Total Cost145,077$ Subtotal of Direct CostsApril 2, 2024E - 56
Date: April 2, 2024
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: Pad-Mounted Transformers - Bid Rejection – MEC-2024-09
Background / Analysis: This procurement is to replenish the Light Operations Division’s transformer
inventory. Pad-Mounted Transformers will be purchased and used in ongoing work, including installing
new transformers and replacing existing transformers.
Notice of the bid opportunity for the Pad-Mounted Transformers materials purchase was advertised
through Peninsula Daily News on February 2, 2024, and also posted to the City website. On February 15,
2024, ten (10) responses were received and of those only four (4) were responsive and complete with
Border States of Lacey, WA, being the lowest responsive bidder in the amount of $296,123.06, well in
excess of available funds. Staff recommends rejecting all bids and rebidding this project procurement.
The total bid amounts, including taxes, are tabulated in the following table:
Contractor Total Bid
Border States, Lacey, WA $296,123.06
General Pacific, Fairview, OR $308,985.24
Wesco/Anixter, Portland, OR $358,670.86
Technology International, Inc., Lake Mary, FL $930,441.60
Engineer’s Estimate $100,188.00
Funding Overview: Funds are insufficient in the approved 2024 Electric Utility Material Inventory
Budget (401-000-141-4400) to affect this procurement.
Summary: The City advertised and opened bids for the 2024 Pad Mount Transformers materials
purchase MEC-2024-09. The lowest responsive and responsible bidder was Border States of Lacey, WA.
The lowest bid was $296,123.06, well in excess of the Engineers Estimate and available Funding of
$100,000.00.
Funding: Funding in the amount of $100,000.00 is available in the approved 2024 Electric Utility
Material Inventory Budget (401-000-141-4400).
Recommendation: Reject all bids received for the Pad-Mounted Transformers, MEC-2024-09, and
direct staff to re-bid at a later time.
April 2, 2024 E - 57
Date: April 2, 2024
To: City Council
From: Derrell Sharp, Fire Chief
Subject: Interlocal Agreement for Shared Duty Chief Services
Background / Analysis: For several years, the Port Angeles Fire Department and Clallam County Fire
District #2 have separately established a 24-hour Duty Chief rotation to ensure a command level response
to large incidents in each respective jurisdiction. On September 5th, Council approved an Interlocal
Agreement for Automatic Aid between the City of Port Angeles, Clallam County Fire District #2
(CCFD2), and Clallam County Fire District #3 (CCFD3).
The establishment of the Automatic Mutual Aid Agreement has led to more collaborative planning,
standardization of services and enhanced operational performance. Expanding this collaboration to
include a shared Duty Chief rotation will further strengthen relationships and enhance operational
performance between the City of Port Angeles Fire Department and Clallam County Fire District #2.
The Duty Chief shall be responsible for managing the assets and supervising the personnel of
both CCFD2 and the City to provide fire suppression, emergency medical and hazardous
materials incident response during Duty Chief responses. The City Manager shall provide
administrative policy guidance and oversight to the Duty Chief regarding services in the City and
the CCFD2 Board of Commissioners shall provide policy guidance and oversight to the Duty
Chief regarding services in CCFD2.
The assigned Duty Chief will begin coverage at 0700 on Tuesday morning of each week and will
serve until the following Tuesday at 0700. The assigned Duty Chief will be expected to be
available for immediate emergency response and remain within a 30-minute response time to the
central portion of the City of Port Angeles.
Funding: There is no funding requirement from the City associated with this agreement.
Attachments:
Attachment 1: Agreement for Consolidation of Service
Attachment 2: Appendix A - Duty Chief Response Procedures
Summary: The purpose of this Interlocal agreement (ILA) is to facilitate continuous Duty Chief
coverage 24 hours a day for both Clallam County Fire District #2 and the City of Port Angeles Fire
Department.
Funding: There is no direct cost to the City associated with this agreement.
Recommendation: 1) Approve the attached Interlocal Agreement with Clallam County Fire
District #2 for Duty Chief coverage and 2) authorize the City Manager to sign the agreement on behalf
of the City and make minor modifications as necessary.
April 2, 2024 E - 58
Attachment 1
AGREEMENT FOR
CONSOLIDATION OF SERVICE
This Agreement is entered into between CLALLAM COUNTY FIRE DISTRICT NO. 2, a fire
protection district , hereafter referred to as "CCFD2", and the CITY OF PORT ANGELES, a
municipal corporation, hereafter referred to as “City”, who shall collectively be referred to
hereafter as the “Parties” or singularly as a “party.”
RECITALS
1. This Agreement is entered into by the Parties under the authority of RCW 52.12.031
and Title 35A RCW, and in conformity with chapter 39.34 RCW, the Interlocal
Cooperation Act.
2. The Parties agree that efficiencies will be realized by the assignment of a shared duty
chief employed by CCFD2 and the City.
3. The purpose of this Agreement is to improve response services within the respective
jurisdictions without regard to jurisdictional boundaries and consistent with the terms of this
Agreement.
AGREEMENT
To carry out the purposes of this Agreement and in consideration of the benefits to be received
by each party, it is agreed as follows:
1. Term. This Agreement shall take effect on ________________ and shall continue until [one
year later]. In the event either party shall desire to terminate, extend or renegotiate this
Agreement at the end of the term, such party shall give to the other party written notice of six
months prior to termination of the then-current term. The six months notice period is intended
to allow the parties sufficient time to negotiate the terms of an extension or renegotiation or
time to plan for providing services to their respective jurisdictions. The Parties shall have the
right to immediately terminate this Agreement upon the effective date of any merger,
annexation or consolidation.
2. Administration and Service Delivery.
The “Duty Chief” is defined as a chief officer employed by either CCFD2 or the City. The Duty
Chief role will be assigned on a rotating basis to ensure continuous coverage 24hrs a day for both
CCFD2 and the City. Currently this involves the City Fire Chief, Deputy Chief/Fire Marshal, and
City Division Chief/EMS, Training & Safety and CCFD2 Fire Chief and CCFD2 Deputy Fire
Chief/Operations but may be modified upon joint agreement between the parties.
April 2, 2024 E - 59
2.1 Unified Chain of Command. The parties hereby establish a unified chain of command
with operations responsibility in both jurisdictions under the command of a designated
Duty Chief. The Duty Chief response procedures are set forth in detail in Appendix A to
this Agreement. Consistent with the organizational structure, the Duty Chief shall be
responsible for managing the assets and supervising the personnel of both CCFD2 and the
CITY to provide fire suppression, emergency medical and hazardous materials incident
response during Duty Chief responses. The City Manager shall provide administrative
policy guidance and oversight to the Duty Chief regarding services in the CITY and the
CCFD2 Board of Commissioners shall provide policy guidance and oversight to the Duty
Chief regarding services in CCFD2.
2.2 Levels of Service. The parties intend to maintain or improve the current levels of service
provided in both jurisdictions. The levels of service are currently defined as follows:
A. Fire Suppression. Each party shall provide staffing, equipment and facilities
necessary for each party to provide at all times (whenever reasonably possible)
sufficient resources for fire suppression responses. Changes to the station
assignments and/or staffing of the engine companies below the current levels shall
require the consent of the Board of Commissioners or City Manager of any party
whose level of service is directly affected. This provision shall not limit the Duty
Chief’s authority to assign or transfer specific personnel between stations during
emergency incidents.
B. EMS. BLS and ALS services will be provided by on-duty personnel consistent with
the staffing levels identified in paragraph 2.2.A.
C. Rescue Responses. Technical Rescue incident responses will be made in
accordance with CCFD2 and City procedures using personnel from both agencies
as appropriate.
2.3 Changes in Levels of Service. During the term of this Agreement, service level changes
may be mandated that are beyond the control of either party. Additionally, either party
may desire to change the service level, including, but not limited to, those services
identified herein. When a service level change is mandated by law, or is implemented by
either party, the Parties shall renegotiate the provisions of this agreement at the request of
either party. In the event either party believes that the Level of Service in its respective
jurisdiction is not being maintained at the levels identified above, such party may pursue
the dispute resolution procedures specified in this Agreement.
2.4 Personnel Management. The Duty Chief shall supervise and manage the personnel of
both Parties consistent with the agreed chain of command/organizational structure of each
party during emergency responses. Any personnel issues which arise related to this
agreement, will be handled by the agency with whom the employee/volunteer is a member.
2.5 Impact of Agreement. Each party has undertaken to collectively bargain the impact of this
Agreement upon their represented employees, if applicable. To the extent necessary and
applicable, each party will endeavor to execute with the respective labor union a
Memorandum of Understanding with respect to the provisions of this Agreement, insofar
April 2, 2024 E - 60
as the agreement affects terms and conditions of employment of represented public
employees.
2.6 Employee Hiring/Management/Promotions.
A. Each Party shall be responsible for hiring, supervising, and managing all employment
terms and conditions of their respective Chief Officers including the CCFD2 Fire Chief
and CCFD2 Deputy Chief Operations. The City Fire Chief, Deputy Chief/Fire Marshal,
and Division Chief EMS, Training & Safety. The designated Duty Chief shall remain
an employee of CCFD2 or the City during the performance of this Agreement.
B. The Duty Chief shall be authorized to and responsible for managing the personnel of
both Parties during emergency responses as a result of express, written delegation by
the CCFD2 Fire Chief and City Fire Chief per this agreement.
3. Financial Provisions.
3.1. Budgeting and Planning. Each party shall remain responsible for its own budget,
capital facilities planning and strategic planning. The Duty Chief shall also work with
both the Board of Commissioners and City Manager to facilitate coordination and
communication as it respects this Agreement.
3.2. Payments
No payments by either party to the other party will be made in the implementation of this
agreement.
3.3. Expenses and Debt Obligations. Neither party, except as expressly set forth
herein or as required by law, shall be liable for any existing or future debts or
obligations of the other.
A. General Expenses. Each party shall remain responsible for its own
employee and operational expenses. Each party shall remain responsible for
maintaining, repairing and replacing the equipment, supplies and facilities
that the party owns. This Agreement does not contemplate acquisition of
jointly owned property.
4. Administrators. This Agreement shall be administered by the CCFD2 Fire Chief and the City
Manager of the City.
5. Liability. Each of the parties shall, at all times, be solely responsible for the acts or the failure
to act of its personnel that occur or arise in any way out of the performance of this contract by
its personnel only and to save and hold the other party and its personnel and officials harmless
from all costs, expenses, losses and damages, including cost of defense, incurred as a result of
any acts or omissions of the party's personnel relating to the performance of this contract. It is
further specifically and expressly understood that the hold harmless and defense and
indemnification provisions agreed to herein constitutes each party’s limited waiver of
immunity under industrial insurance, Title 51 RCW, solely to carry out the purposes of this
paragraph. The parties further acknowledge that they have mutually negotiated this waiver.
April 2, 2024 E - 61
6. Insurance. Each party shall provide evidence of enrollment in a self-insurance pool or
insurance coverage for all operations, facilities, equipment and personnel of that party. The
pool or insurance shall include coverages equivalent to all risk property insurance, insuring
that party’s equipment and buildings; comprehensive general liability insurance with a
minimum policy limit of $2,000,000.00 per occurrence; errors and omissions insurance
including civil rights coverage, covering the actions of that party and its legislative body; auto
insurance, including comprehensive and collision coverage and liability coverage with a
minimum policy limit of $2,000,000.00 per occurrence. Each party shall furnish to the other
party appropriate documentation showing that such coverage is in effect and that the other
party is named as an additional insured on the policies. The insurance provided under this
paragraph shall be primary coverage for the insured party.
7. Notices. All notices, requests, demands and other communications required by this Agreement
shall be in writing and, except as expressly provided elsewhere in this Agreement, shall be
deemed to have been given at the time of delivery if personally delivered or at the time of
mailing if mailed by first class, postage pre-paid and addressed to the party at its address as
stated in this Agreement or at such address as any party may designate at any time in writing.
8. Severability. If any provision of this Agreement or its application is held invalid, the
remainder of the Agreement or the application of the remainder of the Agreement shall not be
affected.
9. Modification. This Agreement represents the entire agreement between the parties. No
change, termination or attempted waiver of any of the provisions of this Agreement shall be
binding on either of the parties unless executed in writing by authorized representatives of each
of the parties. The Agreement shall not be modified, supplemented or otherwise affected by
the course of dealing between the parties.
10. Benefits. This Agreement shall not be construed to provide any benefits to any third parties.
Specifically, and without limiting the foregoing, this Agreement shall not create or be
construed as creating an exception to the Public Duty Doctrine.
11. Dispute Resolution. .
11.1. Mediation. It is the intent of the Parties to resolve all disputes between them without
litigation. In the event a dispute or question of contract interpretation arises under this
Agreement the parties shall mutually agree upon a mediator. Any expenses incidental
to mediation, including the mediator’s fee, shall be borne equally by the parties. If the
Parties cannot agree upon a mediator, the Parties shall submit the matter to the Judicial
Arbitration and Mediation Service (JAMS), or other mutually agreeable
mediation/arbitration service and request that a mediator be appointed.
12. Non-Exclusive Agreement. The parties to this Agreement shall not be precluded from
entering into similar agreements with other municipal corporations.
April 2, 2024 E - 62
CCFD2:
By: CCFD2 Fire Chief
Print Name:
Signature:
DATE:
CITY:
By: City Manager
Print Name:
Signature:____________________
DATE:
April 2, 2024 E - 63
Attachment 2
APPENDIX A
Duty Chief Response Procedures
1. The Duty Chief will be assigned on a weekly rotation between;
Port Angeles Fire Department
Fire Chief
Deputy Chief/Fire Marshal
Division Chief/EMS/Training/Safety
Clallam 2 Fire-Rescue
Fire Chief
Deputy Fire Chief/Operations
2. The assigned Duty Chief will begin coverage at 0700 on Tuesday morning each week and
will serve until the following Tuesday at 0700.
3. The assigned Duty Chief will be expected to be available for immediate emergency
response and remain within a 30 minute response time to the central portion of the City of
Port Angeles. Each agency will develop their own policies on use of District or City
vehicles when respective employees are assigned as Duty Chief. The Duty Chief will be
expected to be available for phone contact as well.
4. Nothing in these procedures prohibits a chief officer from either agency from emergency
response, if available, when they are not the designated Duty Chief.
5. The Duty Chief will have authority to manage the resources and personnel for each
agency, however should a chief officer of the agency where an emergency incident
occurs respond, they have the option to assume management of their agencies resources
and personnel.
6. Should a conflict arise with a Duty Chief assignment, each chief officer has the ability to
trade the assigned coverage to another chief officer.
7. If a large or complex incident occurs in either jurisdiction which has potential for large
economic impact or political/social implications, the Duty Chief will make notification to
the designated official(s) from the impacted jurisdiction.
8. The assigned Duty Chief will be expected to respond to incidents of the following nature;
• Residential structure fire
April 2, 2024 E - 64
• Commercial structure fire
• Complex motor vehicle collisions with multiple patients or extrication required
• Large or complex brush fires
• As a representative if either agency is called mutual aid by another entity for a
large or complex incident
• Boat/ship fire
• Active shooter or complex law enforcement incident
• Technical rescue incidents
• Whenever personnel from either agency request the response of a Duty Chief
• Mass Casualty Incidents
• Natural Disasters
April 2, 2024 E - 65
Date: April 2, 2024
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: Refurbishment of Distribution Transformers Service Agreement
Background / Analysis: The refurbishment agreement is for repair and restoration of Light
Operations’ inventory of transformers returned from the field that would normally be sent to a recycler.
Thirty-five (35) transformers, making up eight (8) sizes, were included in the refurbishment quote. The
City will only be invoiced for repairable units. The repairable transformers will be used for new
transformer installations and for the replacement of existing transformers when normal reuse of existing
units returned from the field is insufficient to needs.
For brand new transformer units, material costs and lead times have continued to increase. The last bid
received in February 2024 was in excess of 60% over the bid received in 2021. The current lead time
averages 53 weeks, but some manufactures are up to 158 weeks. This refurbishment is expected to take
20-30 weeks and could be less depending on the level of refurbishment required on a unit-by-unit basis.
The City solicited quotes from three refurbishment companies. The City received two quotes, with
Sunbelt Solomon of Bakersfield, CA, being the apparent lowest quote in the not to exceed amount of
$65,000 for the refurbishment of 35 transformers. The City has used Sunbelt Solomon in the past for
refurbishing transformer units and has been very satisfied with the workmanship and quality of the
returned product.
The total quote amounts are tabulated in the following table:
Quote Summary
Sunbelt Solomon NTE $65,000 Work proposed to be done out
of Grand Junction, CO plant
Valley Transformer NTS $80,000
Maddox Industrial Transformer No capacity – no quote
Summary: As part of the effort to maintain an inventory of working electrical supply equipment
essential to providing reliable, cost-effective service, the City has put together an agreement with Sunbelt
Solomon, of Bakersfield, CA, in the amount of $65,000 for the refurbishment of distribution transformers
to circumvent supply chain delays and high inflation costs.
Funding: Funding is available in the approved 2024 Electric Utility Material Inventory budget (401-
0000-141.44-00) in the amount of $65,000. Refurbished units, once installed, will be expensed to the
Supplies and Inventory budget (401-7180-533.34-02).
Recommendation: 1) Award a contract to Sunbelt Solomon of Bakersfield, CA, for the refurbishment
of Distribution Transformers, for the not to exceed amount of $65,000, including applicable taxes, and 2)
authorize the City Manager to sign all documents necessary to execute and administer the agreement for
the project and make minor modifications as necessary.
April 2, 2024 E - 66
Funding Overview: Funding in the amount of $65,000 is available in the approved 2024 Electric
Utility Material Inventory budget (401-0000-141.44-00). Refurbished units, once installed, will be
expensed to the Supplies and Inventory budget (401-7180-533.34-02).
April 2, 2024 E - 67
Date: April 2, 2024
To: City Council
From: Calvin W. Goings, Deputy City Manager
Shannen Cartmel, Community and Economic Development Manager
Subject: Multi-Agency Interlocal Agreement for Hazard Mitigation and Climate Planning
Background / Analysis: The City of Forks, the City of Port Angeles, the City of Sequim, and Clallam
County currently have a multi-jurisdictional hazard mitigation plan which expires on January 28, 2025. In
accordance with the Federal Emergency Management Agency’s newly released Local Mitigation
Planning Policy Guide (effective April 19, 2023) and 44 CFR Parts 201 and 206, each jurisdiction is
required to create and administer a regional multi-district hazard mitigation plan update. This plan must
include assessing how climate changes will alter the jurisdictions’ vulnerabilities to future hazard events.
Additionally, each of the Parties are also required to plan for climate change and resiliency by adopting a
resiliency sub-element to each jurisdictions comprehensive planning under Revised Code of Washington
(RCW) 36.70A.040.
The Parties entering this interlocal agreement have determined it will be a benefit for Clallam County to
continue to act as the lead agency for purposes of administering the planning, implementation, and
completion of the Hazard Plan Update. The City of Port Angeles’ responsibilities withing this agreement
include the following:
Authorize Clallam County to submit the executed interlocal agreement to the Department of
Commerce (Commerce) as part of the grant application process.
Agree to use the $60,000 allocated through the Commerce grant for the purposes set forth in this
Interlocal Agreement.
Attest that the pooled Commerce grant funds will be used to prepare and adopt amendments to
implement the requirements related to climate planning.
Attest that the City understands that the Growth Management Act (GMA) requires adoption of
goals and policies related to climate change and that these goals and policies will be considered
and adopted as part of its scheduled periodic review update to its comprehensive plan deadline.
Summary: The City of Forks, the City of Port Angeles, the City of Sequim, and Clallam County are
required to create and administer a regional multi-district hazard mitigation plan. This interlocal
agreement will designate the project lead as Clallam County, who will establish a Hazard Mitigation
Climate Resiliency Committee.
Funding: $60,000 is available from funds received from the Department of Commerce Climate
Resiliency grant approved by Council with the Comprehensive Plan update.
Recommendation: 1) Approve the interlocal agreement between the Cities of Forks, Port Angeles,
Sequim and Clallam County, and 2) Authorize the City Manager to sign and administer the agreement on
behalf of the City and to make minor modifications as necessary.
April 2, 2024 E - 68
Designate a senior staff representative to serve on the Hazard Mitigation Climate Resiliency
Committee who will be responsible for attending the meetings regularly and conveying
information to its governing Council/Mayor/City Manager and to bring back their statements and
opinions to the Hazard Mitigation Climate Resiliency Committee.
To the extent workload and staffing levels permit, will provide sufficient staff to support the
planning activities under this Interlocal Agreement, including public outreach efforts, distribution
of news releases, public hearing notices, meetings with Clallam County planning staff and the
Consultant and providing comments to the draft Hazard Plan Update.
The Hazard Plan Update to be developed shall include, at a minimum, the following:
Documentation of the planning process used to develop the plan, including how it was prepared,
who was involved in the process, and how the public was involved.
A vulnerability risk assessment that provides a factual basis for activities proposed in the strategy
to reduce losses from identified hazards.
A mitigation strategy that provides the Parties’ blueprint for reducing the potential losses
identified in the risk assessment, based on existing authorities, polices, programs, and resources,
and its ability to expand on and improve the existing tools.
A plan maintenance process consistent with FEMA’s planning requirements.
Documentation that the plan has been formally adopted by the governing bodies of the Parties to
this ILA.
Funding:
$60,000 is available from the Climate Resiliency grant received from the Department of Commerce. The
designated amounts are proportional to the percentage of population each jurisdiction has within Clallam
County.
Attachments:
1.) Multi-Agency Interlocal Agreement for Hazard Mitigation and Climate Planning to Satisfy
Certain FEMA and GMA Periodic Update Requirements.
2.) Exhibit A: Scope of Work
April 2, 2024 E - 69
MULTI-AGENCY INTERLOCAL AGREEMENT FOR HAZARD MITIGATION
AND CLIMATE PLANNING TO SATISFY CERTAIN FEMA AND GMA
PERIODIC UPDATE REQUIREMENTS
THIS INTERLOCAL AGREEMENT (“ILA”) is made and entered into among
the City of Forks, the City of Port Angeles, and the City of Sequim (hereinafter referred
to as the “Cities”) and Clallam County (the Cities and Clallam County are collectively
referred to herein as the “Parties”), all of which are governmental entities duly organized
and operated under and through the laws of the State of Washington.
WHEREAS, public agencies are authorized by RCW Chapter 39.34 to enter into
ILAs to cooperate and jointly exercise their powers in ways that provide the most
efficient use of resources, and
WHEREAS, the Parties currently have a multi-jurisdictional hazard mitigation
plan which expires January 28, 2025, and the Parties wish to create and administer a
regional multi-district hazard mitigation plan update (the “Hazard Plan Update”) for the
benefit of said jurisdictions and in compliance with all of the planning requirements set
forth by FEMA in 44 CFR Parts 201 and 206 and further articulated in FEMA’s newly
released Local Mitigation Planning Policy Guide (effective April 19, 2023), including
assessing how climate changes will alter the jurisdictions’ vulnerabilities to future hazard
events, and
WHEREAS, the Parties understand they must each formally adopt the Hazard
Plan Update in order to meet state and federal requirements and be eligible to apply for
certain federal hazard mitigation grant funding, and
WHEREAS, each of the Parties are also required under the HB 1181 (Chapter
228, 2023 Laws) to plan for climate change and resiliency by adopting a resiliency sub-
element to each jurisdictions comprehensive planning under RCW 36.70A.040, and
WHEREAS, the Washington State Commerce Department (“Commerce”) has
indicated in its Climate Element Planning Guidance (December 2023) that “[a] natural
hazard mitigation plan that is in substantial conformance with the guidance could be
adopted, by reference, to satisfy the resilience sub-element requirements” under HB
1181, and
WHEREAS, Commerce has offered to provide certain grant funding to local
governments in Washington State subject to HB 1181 for activities related to
implementing climate change planning and the Parties wish to apply for such grant
funding (the “Commerce Grant Monies”) and pool certain of that grant funding to
perform the hazard mitigation planning and the climate resilience sub-element planning
required under state and federal laws, regulations and guidance, and to use any
remaining pooled Commerce Grant Monies pursuant to the terms of this ILA to perform
future scoping implementation activities permitted under HB 1181.
April 2, 2024 E - 70
NOW, THEREFORE, in consideration of the terms, conditions, and covenants
stated herein and the performance to be rendered hereunder, the Parties agree as follows:
1. PURPOSE: The purpose of this ILA is to provide a framework for mutual
cooperation of the Parties so as to accomplish the following objectives in a coordinated
and economically efficient manner: (1) creation of a Hazard Plan Update that meets
FEMA requirements and can be utilized to satisfy the climate resilience sub-element in
substantial conformance with Commerce guidance; (2) applying for Commerce grant
funding available to the Parties, agreeing to the pooling of certain of these Commerce
Grant Monies and specifying how such pooled funds shall be utilized; and (3) setting
forth the Parties responsibilities and the deliverables in connection with this ILA.
2. INTERAGENCY COOPERATION: The Parties to this ILA agree that
Clallam County shall act as the lead agency for purposes of administering the planning,
implementation, and completion of the Hazard Plan Update for the benefit of all Parties
hereto. The Cities authorize Clallam County to manage and facilitate the planning
process in accordance with the Work Program, herein attached and incorporated in its
entirety as Exhibit A. All Parties agree that time is of the essence with regard to the
purposes of this ILA. Each of the Parties to this ILA shall participate and provide prompt
response to appropriate information requests made to implement the Work Program, so
that the Hazard Plan Update can be developed in a timely manner and the Parties can
coordinate on the climate measures and climate policies sought to be adopted by each
Parties comprehensive planning under the resilience sub-element.
3. SPECIFIC RESPONSIBILITIES OF THE COUNTY: The County agrees
to:
A. Designate a Project Lead employed by Clallam County who shall be
responsible for establishing a Hazard Mitigation Climate Resiliency Committee (the
“HMCR”) and act as the Chair of the HMCR. The HMCR shall act as the Steering
Committee to guide the overall planning process. The HMCR shall be comprised of the
Chair, a designated representative from each of the Cities and representatives invited by
the Chair from other agencies, Tribes, businesses, non-profits, school districts, and fire
districts. The Chair shall be responsible for setting the meeting schedule and will attend
each scheduled meeting. There shall be minutes created for each HMCR meeting.
B. Apply for the Commerce Grant Monies on behalf of the County and the City
of Forks, which grant application request was made to Commerce on October 31, 2023.
Clallam County understands that the City of Sequim and the City of Port Angeles have
each made a separate grant application request to Commerce for the Commerce Grant
Monies. Clallam County will inform Commerce through its grant application request that
the Cities and the County intend to pool certain of the Commerce Grant Monies that each
of the Parties expect to be allocated from Commerce to be utilized under this ILA. From
the Commerce Grant Monies, the Parties agree to contribute the following: Clallam
County ($300,000), City of Forks ($100,000), City of Port Angeles ($60,000), City of
Sequim ($ 24,200), hereinafter the “Pooled Commerce Grant Monies.”
April 2, 2024 E - 71
No Party shall be obligated to provide any additional monies beyond the amount
stated in this paragraph 3.B.
C. Hire a qualified Hazard Mitigation/Climate Planning consultant or consultant
team (hereinafter, the “Consultant”) through an RFP process and a written contract and
make payments to the Consultant for services rendered utilizing the Commerce Grant
Monies consistent with the budget amounts provided for in Exhibit B.
D. Have the Project Lead and other Clallam County staff as needed manage the
Hazard Plan Update planning process, the required Climate planning under the resilience
sub-element utilizing Commerce guidance and manage the work to be performed by the
Consultant so as to provide the Deliverables described in Section 7 herein.
4. SPECIFIC RESPONSIBILITIES OF THE CITIES: Each of the Cities:
A. Authorizes Clallam County to submit this executed ILA to Commerce as part
of the Commerce grant application process.
B. Agree to the pooling of its Commerce Grant Monies in the amount specified in
Section 3.B. above for the purpose of being used to disburse payments in the manner set
forth in Section 8 of this ILA.
C. Attests that the Pooled Commerce Grant Monies will be used to prepare and
adopt amendments to implement the requirements of HB 1181 related to climate planning
and further attests that the City understands that the GMA requires it to adopt goals and
policies related to climate change and that these goals and policies will be considered and
adopted as part of its scheduled periodic review update to its comprehensive plan
deadline.
D. Will designate a senior staff representative to serve on the HMCR who will be
responsible for attending the HMCR meetings regularly and conveying information to its
governing council/Mayor/City Manager and bring back their statements and opinions to
the HMCR.
E. To the extent workload and staffing levels permit, will provide sufficient staff
to support the planning activities under this ILA, including public outreach efforts,
distribution of news releases, public hearing notices, meetings with Clallam County
planning staff and the Consultant and providing comments to the draft Hazard Plan
Update.
5. PLANNING PROCESS: The planning process in the creation of the Hazard
Plan Update shall be conducted in accordance with the planning requirements set forth by
FEMA in 44 CFR Parts 201 and 206, the guidance provided under FEMA’s Local
Mitigation Planning Policy Guide (effective April 19, 2023) and the FEMA Region 10
April 2, 2024 E - 72
Crosswalk entitled “FEMA’s Hazard Mitigation Plan x Washington Department of
Commerce’s Climate Element Planning Guidance” and that the work regarding the
satisfaction of the climate resilience sub-element under HB 1181 will be conducted in
accordance with Commerce’s most recent published climate element planning guidance,
including Commerce’s guidance entitled “Best Practices for Integrating Climate into
Hazard Mitigation Plan.”
6. PLAN CONTENT: The Hazard Plan Update to be developed shall include, at
a minimum, the following:
• Documentation of the planning process used to develop the plan, including
how it was prepared, who was involved in the process, and how the public
was involved.
• A vulnerability risk assessment that provides a factual basis for activities
proposed in the strategy to reduce losses from identified hazards.
• A mitigation strategy that provides the Parties’ blueprint for reducing the
potential losses identified in the risk assessment, based on existing
authorities, polices, programs, and resources, and its ability to expand on
and improve the existing tools.
• A plan maintenance process consistent with FEMA’s planning
requirements.
• Documentation that the plan has been formally adopted by the governing
bodies of the Parties to this ILA.
7. DELIVERABLES: The following deliverables will be created in connection
with this ILA: (1) each of the Cities and Clallam County will receive a draft Hazard Plan
Update prepared by the Consultant and created to meet FEMA’s planning requirements
The Hazard Plan update delivered will follow Commerce’s most recent published climate
element planning guidance entitled “Best Practices for Integrating Climate into Hazard
Mitigation Plan” and the FEMA Region 10 Crosswalk entitled “FEMA’s Hazard
Mitigation Plan x Washington Department of Commerce’s Climate Element Planning
Guidance” created at Commerce’s request and focused upon the “overlap between
elements in FEMA’s Update Planning Policy Guidance (released in April 2022) and
Commerce’s climate element planning guidance to develop and implement plans and
policies that foster climate resilience and equity” as required under HB 1181; (2) the
Consultant in collaboration with the Parties will have conducted a public outreach
sufficient to elicit public comment on the Hazard Plan Update during the drafting stage
and prior to plan approval; (3) each of the Cities and Clallam County will have had the
ability to work with the Consultant and collaboratively among the Parties to develop
comprehensive planning goals and policies to create a climate action plan with respect to
each agency to the extent required to satisfy the resilience sub-element under HB 1181
and consistent with Commerce’s most recent published climate element planning
guidance; and (4) Clallam County will submit the Hazard Plan Update of all the Parties
for approval to the State Hazard Mitigation Officer for initial review and to the
appropriate FEMA regional office for review and approval. The County and Cities will
each be responsible for the incorporation of these deliverables into each of their overall
April 2, 2024 E - 73
comprehensive plan by June 30, 2025 and adhere to all notice requirements set forth by
RCW 36.70A.106 concerning notice of intent to adopt a comprehensive plan and
development regulation amendments.
8. PAYMENTS FROM POOLED COMMERCE GRANT MONIES: Clallam
County will act to disburse payments from the Pooled Commerce Grant Monies to the
Consultant and to the County for work performed and costs accrued consistent with the
terms of this ILA and within the limitations provided under the budget amounts in
Exhibit B. The Pooled Commerce Grant Monies shall be the sole source for making
payments under this ILA. Consultant invoices shall provide a detailed description of the
work performed along with the date, the amount of time and the charges including any
expenses. Consultant invoices shall be due by the 15th of the month. Payments from the
Pooled Commerce Grant Monies shall be made by Clallam County within 30 days of
receipt of the invoice.
8. LIABILITY: It is the intent of each of the Parties to this ILA to be responsible
for the acts, errors, and/or omissions of their respective officers, officials, employees,
agents and volunteers concerning any acts or activities under this ILA. To the extent
permitted by law, each Party to this ILA shall defend, indemnify, and hold harmless, the
other Parties from and against all claims, suits, causes of actions, judgments, or
costs/damages of any nature (including cost of defense and attorney fees) that arise from
any intentional or negligent act or omission of the indemnifying party’s officers,
employees, agents, while performing any acts or activities authorized by this ILA.
The provisions of this section survive expiration or termination of this ILA.
Nothing herein is to be interpreted to limit the ability of an individual or agency to
exercise any right, defense, or remedy that any Party may have with respect to third
parties or the individual(s) whose action or inaction gave rise to loss, claim, or liability,
including but not limited to an assertion that the individual was acting beyond the scope
of their employment.
Nothing herein is to be interpreted to cover or require indemnification or payment
of any judgment against any individual or agency for intentionally wrongful conduct
outside the scope of employment of any individual or for any judgment for damages
against any individual or agency outside the scope of employment. Payment of damage
awards, fines, or sanctions will be the sole responsibility of the individual against whom
said judgment is rendered and/or their municipal employer, should that employer elect to
make said payment voluntarily.
9. EXECUTION: This ILA may be executed in any number of counterparts,
each of which is deemed to be an original as against any Party whose signature appears
thereon, and all of which together constitute one and the same instrument. This ILA
becomes binding when one or more counterparts, individually or taken together, bears the
signature of all of the Parties reflected as signatories.
April 2, 2024 E - 74
10. FILING: As provided by RCW 39.34.040, prior to its entry in force this ILA
must be filed on each of the Parties’ websites.
11. AMENDMENTS AND ADDED PARTIES: This ILA may only be
amended by written agreement of all the undersigned agencies. Additional municipal
agencies may be considered for inclusion upon written request, provided that all Parties
agree and the agency receives authorization from its legislative body.
12. SEVERABILITY: If any section of this ILA is adjudicated to be invalid,
such action does not affect the validity of any section not so adjudged.
13. TERM AND TERMINATION; WITHDRAWAL OF A PARTY;
SURVIVABILITY OF PROVISIONS: The term of this ILA shall be from the
Effective Date until June 30, 2025. If the amounts of the Commerce Grant Monies
received by the Parties are less than the amounts shown in Section 3.B, this ILA will
terminate immediately.
If Pooled Commerce Grant Monies are remaining after the Deliverables specified
under Section 7 herein have occurred, the County will inform Commerce and the other
Parties and seek to use the remaining Pooled Commerce Grant Monies to perform hazard
mitigation scoping projects under a renegotiated ILA with all of the Parties.
A Party may withdraw from the ILA at any time by providing the other Parties
with 60 calendar days’ prior written notice. Termination or withdrawal pursuant to this
section relieves a Party of all further obligations under this ILA except that any liability
resulting from any act or omission which occurred during the term will survive the
expiration or other termination. Termination or withdrawal of a Party will not entitle the
Party to the return of any of the Pooled Commerce Grant Monies.
14. NOTICE: All notices required under this ILA must be given by regular
United States mail and are complete three days after the date mailed when addressed to
the Parties at the Service Addresses shown on their respective signature blocks below, or
such other addresses as may be provided in writing in the future.
This provision is not intended to apply to informal communications, which are commonly conducted by email.
15. LEAD POINTS OF CONTACT: The lead points of contact for each of the Parties is: for Clallam County: DCD Chief Deputy Director Holden Fleming; for the City of Forks: Rod Fleck, Attorney/Planner; for the City of Port Angeles: William Habel, Natural Resources/Grant Administrator; for the City of Sequim: Charisse Deschenes, Deputy City Manager/Director of Community & Economic Development.
16. MISCELLANEOUS PROVISIONS:
A. Construction: In the event of a dispute among the Parties as to the meaning of
terms, phrases, or specific provisions of this ILA, the ILA’s authorship will not be cause
for the term, phrase, or provision to be construed for or against any Party.
April 2, 2024 E - 75
B. Administration: This ILA will be collectively administered by all Parties and
does not create any separate legal or administrative entity. However, nothing in this ILA
is intended to prevent or otherwise interfere with discussions or decisions that may be
made by the Parties during a review of this ILA. Further, the Parties understand and agree
that there will be communication between the Parties to effectuate the terms of this ILA.
C. Insurance: Each Party must obtain and keep in force during the full term of this
ILA sufficient types and amounts of insurance coverage as recommended by their
respective municipal risk pools or other insurance providers. Each Party must provide
evidence of coverage to the other Parties upon request.
D. Applicable Law and Venue: This ILA will be governed by and construed in
accordance with the laws of the State of Washington. The venue for any court action will
be in Clallam County in any court with jurisdiction. In the event disputes over the terms
of this ILA reasonably necessitate the procurement of legal services, each party is
responsible for its own attorney fees and costs. The Parties do not waive the right to a
jury trial. The Parties agree to negotiate in good faith before resorting to litigation.
E. Nondiscrimination and Compliance with Laws: The Parties agree not to
discriminate against any employee or applicant for employment or any other person in
the performance of this ILA because of race, creed, color, national origin, marital status,
sex, sexual orientation, age, disability, or other circumstance prohibited by federal, state,
or local law or ordinance, except for a bona fide occupational qualification.
The Parties will comply with all federal, state, and local laws and ordinances
applicable to the work to be done under this ILA.
Violation of this section is a material breach of the ILA and grounds for
cancellation of a request or response thereto, suspension of a Party, or termination of the
entire ILA.
F. Waiver: Failure to insist upon strict compliance with any terms, covenants, or
conditions of this ILA is not a waiver of such. A waiver by a Party of any term or con-
dition will not be deemed or construed to be a waiver of any other term or condition, nor
is the waiver of any breach or default by a Party to be deemed or construed to constitute a
waiver of any subsequent breach or default, whether of the same or any other term or
condition of this ILA. Any waiver of a breach or default must be done in writing and
signed by the authorized representatives of the Parties.
G. Public Records Requests: Each Party is responsible for timely and adequately
responding to requests for records addressed to it under the Public Records Act or other
demand for disclosure.
H. Records Retention and Audit: Clallam County agrees to maintain records of all
costs incurred under this ILA in accordance with a work order accounting system as
April 2, 2024 E - 76
prescribed and approved by the State Auditor’s Office. These records will be kept
available for inspection and audit for five years after payment of the requested service.
I. Challenges: Entry into this ILA will not be construed to be a waiver or
abandonment of any defense or claim that any of the Parties may have against the other.
J. Survival of Certain Provisions. Any term of this ILA that by reasonable
implication contemplates continued performance, rights, or compliance beyond its
expiration or termination, survives and continues to be enforceable. Without limiting the
generality of this provision, the Parties’ obligation to indemnify each other survives for a
period equal to any and all relevant statutes of limitation, plus the time necessary to fully
resolve any claims, matters, or actions begun within that period.
K. Independent Capacity. The employees or agents of each Party who are engaged
in the performance of this ILA shall continue to be employees or agents of that Party and
shall not be considered for any purpose to be employees or agents of any of the other
Parties.
The EFFECTIVE DATE of this Interlocal Agreement is the date of last signature
below, or the ____day of _____________, 2024 (whichever occurs first).
PARTY SIGNATURES AND SERVICE ADDRESSES FOLLOW
April 2, 2024 E - 77
CLALLAM COUNTY
Executed this ___ day of ________________, 2024 by the Board of County
Commissioners for Clallam County, Washington.
__________________________________________
COMMISSIONER
__________________________________________
COMMISSIONER
__________________________________________
COMMISSIONER
Attest:
__________________________________________
Clerk of the Board
Approved as to Form:
__________________________________________
Clallam County Prosecuting Attorney
SERVICE ADDRESS:
Clallam County Board of County Commissioners
Attn: Clerk of the Board
223 E. 4th Street, Suite 4
Port Angeles WA 98362
April 2, 2024 E - 78
CITY OF PORT ANGELES
Executed this ____ day of _____________________, 2024 as authorized by the Port
Angeles City Council.
_____________________________________
MAYOR
Attest:
_____________________________________
City Clerk
Approved as to Form:
_____________________________________
City Attorney
SERVICE ADDRESS:
City of Port Angeles
Attn: City Clerk
321 East 5th Street
Port Angeles WA 98362
April 2, 2024 E - 79
CITY OF SEQUIM
Executed this ____ day of _____________________, 2024 as authorized by the Sequim
City Council.
_____________________________________
MAYOR
Attest:
_____________________________________
City Clerk
Approved as to Form:
_____________________________________
City Attorney
SERVICE ADDRESS:
City of Sequim
Attn: City Clerk
152 West Cedar Street
Sequim WA 98382
April 2, 2024 E - 80
CITY OF FORKS
Executed this ____ day of _____________________, 2024 as authorized by the Forks
City Council.
_____________________________________
MAYOR
Attest:
_____________________________________
City Clerk
Approved as to Form:
_____________________________________
City Attorney
SERVICE ADDRESS:
City of Forks
Attn: City Clerk
500 East Division Street
Forks WA 98331
April 2, 2024 E - 81
Phase Task Description End Date Climate Guidance Commerce Ref.
1: Solicit Consultant 2/15/2024 Section 2
1A: Form Hazard Mitigation/Climate Resiliency Committee (HMCR)
and Resources 2/28/2024 Task 2.1
1A: Organize Planning Team and Resources early March
1A: Establish Engagement Strategy that Supports Environmental
Justice early March Task 2.2
1A: DELIVERABLE - Document Engagement Strategy (includes
Public Survey on Website)early March Deliverable 1
1B: Audit Plan and Document Review, including for climate gaps
and opportunities During Phase 1 Section 3, Step 2, Task 2.1
1B: DELIVERABLE - Document Climate Gaps and Opportunities During Phase 1 Deliverable 3 (Part 1)
1C: Coordination with Other Agencies (Operational Area Meetings)
1D: HMCR Committee Meetings (10 Members)During Phase 1
1D: Recommend/Initiate Changes, Template Development, Annex
Development, Transfer of Data, old plan to new 3/31/2024 FEMA Guidance
2A: Perform HAZUS-MH Vulnerability & Risk Analysis 4/24 - 6/1/24 Section 3, Step 3, Task 1.4 and FEMA
Guidance
2A: Update Community Assets Identification During Phase 2 Task 1.1
2A: DELIVERABLE - Identify Community Assets and create Climate
Element WorkBook Sheet During Phase 2 Deliverable 2 (Part 1)
2B: Climate Change Data/Analysis/Projections including exploring
hazards, changes in climate and climate impacts During Phase 2 Section 3, Step 1, Tasks 1.2, 1.3
2B: HMCR Committee Meeting During Phase 2
2B: DELIVERABLE - Create Climate Element WorkBook Sheets
which (1) explores hazards and changes in the climate; (2) pairs
assets and hazards and describes exposure and consequences; and
(3) Identifies priority climate hazards
During Phase 2 Deliverable 2 (Part 2)
EXHIBIT A - Clallam County Resilience Sub-Element Scope of Work
(Including Multi-Jurisdiction Hazard Mitigation Plan Update Pathway)
1
2
April 2, 2024 E - 82
2B: Update non-HAZUS Hazards 6/1/2024 FEMA Guidance
2C: New GIS Building Vulnerability Mapping 6/15/2024 FEMA Guidance
2C: Mapping, Charts, Graphs 6/15/2024
3A: Public Meetings Summer 24
3B: Press releases/Public notices/Survey Summer 24
3C: Website Summer 24
3D: HMCR Committee Meetings (6 meetings, 10 members) Summer 24
4A: Strategy Dev./Maintenance/Future Mitigation Project
Planing/Draft Update/Capabilities Update 9/15/2024 Task 2.2 and FEMA Guidance
4A: DELIVERABLE - Determine Next Steps Task in Climate Element
WorkBook 9/30/2024 Deliverable 3 (Part 2)
4A: Assess Sensitivity and Adaptive Capacity to Characterize
Vulnerability 9/30/2024 Tasks 3.1, 3.2, 3.3
4A: Characterize Risk and decide course of action 9/30/2024 Task 3.4
4A: Public Meetings early October
4A: DELIVERABLE - Create Climate Element WorkBook Sheets
which (1) Assess Sensitivity and Adaptive Capacity to Characterize
Vulnerability and (2) Characterize Risk and Decide Course of Action
10/20/2024 Deliverable 4
4A: HMCR Meeting: Integrate Climate Goals and Polices End of October Section 3, Step 5, Tasks 5.1, 5.2
4A: Develop Climate Goals and Policies and Identify Co-Benefits 10/31/2024 Tasks 4.1 - 4.3
4A: DELIVERABLE - Create Climate Element WorkBook Sheets
which will outline Climate Goals and Policies and Identify Co-
Benefits
10/31/2024 Deliverable 5 (Part 1)
4B: Technical Edit/Format of Hazard Mitigation Plan Update During Phase 4
4B: DELIVERABLE - Create Climate Resilience Goal & Policy
Integration Table 10/31/2024 Deliverable 5 (Part 2)
4C: Hazard Mitigation Plan Update review crosswalk 11/10/2024 FEMA Guidance
5
5A: DELIVERABLES - Hazrd Mitigation Plan Update Adoption Which
Includes Climate Resilience Goals and Policies And Completed
Climate Element Workbook as Annex
After FEMA
Approval (Feb
2025)
Deliverable 6 & 7
6A: Financial Management At all Times
6A: Asst. with Quarterly Reports As Required
4
6
3
April 2, 2024 E - 83
6B: Project Management At all Times
April 2, 2024 E - 84
Date: April 2, 2024
To: City Council
From: Nathan A. West, City Manager
Sarina Carrizosa, Finance Director
Subject: Interfund Loan between Solid Waste and Water Utility Funds
Background / Analysis: In 2021 the City began transitioning Solid Waste services at the Transfer
Station to City operations. As part of this process, the City entered into arbitration with Waste
Connections that resulted in an arbitrator decision that established the total amount owed to Waste
Connections, Inc. of $3,195,668.04. In response, on February 15, 2022, City Council approved a
$2,000,000.00 interfund loan from the Water Utility to the Solid Waste Utility to help fund the arbitration
ruling. The current balance of this loan is $1,230,240.00 and will be paid off in 2027. Since that time,
the Solid Waste Utility has incurred additional operating costs and has a continued obligation to pay
an additional final settlement to Waste Connections totaling $1,990,000.00. Payment to Waste
Connections occurs every 6 months in the amount of $497,500.00. In order to make these payments
as required, an additional interfund loan in the amount $1,500,000.00 is needed.
In preparation of the City’s transition to providing services at the transfer station to City customers,
several large equipment and capital purchases were made that were necessary and critical to successful
operations. Solid Waste operating and capital funds were used for these purchases, which depleted reserve
balances. As a result, the final settlement amount to Waste Connections is not currently available in the
Solid Waste reserve and an additional interfund loan in the amount of $1,500,000.00 will be necessary to
Summary: In March of 2021, City Council gave notice of their intent to terminate the service
agreement for Solid Waste services with Waste Connections, Inc. On January 18, 2022, the arbitrator
issued her Arbitration Decision of Termination of the Agreement. That ruling established the total
amount owed to Waste Connections, Inc. of $3,195,668.04. On February 15, 2022, City Council
approved a $2,000,000.00 loan from the Water Utility to the Solid Waste Utility in order to pay off the
arbitration ruling. Since that time, the Solid Waste Utility has incurred additional operating costs and
has a continued obligation to pay $1,990,000.00 in settlement payments to Waste Connections in
installments of $497,500.00 every 6 months. In order to make these payments as agreed, an additional
interfund loan in the amount $1,500,000.00 will be required. Staff is recommending this loan be
provided once again through the Water Utility fund.
Funding: $1,500,000.00 to fund the interfund loan is available in unrestricted excess reserves in the
Water utility. This interfund loan will be funded entirely from reserves and will not affect water user
rates or deplete the fund balance below the 60-day requirement per the City’s Financial Policies.
Recommendation: Staff is requesting Council:
1.Pass the Resolution approving an interfund loan between the Water Utility fund and the Solid
Waste Utility fund in the amount of $1,500,000.00.
April 2, 2024 H - 1
complete the installment payments. Staff is recommending this loan be again provided through the Water
Utility fund due to the large amount of unrestricted funds legally available for investment for the duration
of this loan. The estimated 2023 excess fund balance in the Water fund is approximately $6.2 million.
City Staff is recommending this interfund loan continue for a duration of five years with payments due
March 1st of each year and an interest rate of 5.095%. This interest rate was determined by utilizing an
annualized gross earnings rate from the Washington State Local Government Investment Pool (LGIP) in
2023. It is also recommended that an option for early maturity be provided to the Solid Waste utility.
This interfund loan will be funded through solid waste utility rates. The investment by the Water fund in
this interfund loan will equally not impact user rates or cause the Water fund balance to fall below the 60-
day fund balance requirement. Without this interfund loan, the Solid Waste utility would need to further
deplete the overall combined operating and capital reserves causing fund instability and delay capital
improvements scheduled in the Capital Facilities Plan.
Staff recommends Council pass the resolution approving the interfund loan between the Water and Solid
Waste utility funds in the amount of $1,500,000.00.
Funding: $1,500,000.00 to fund the interfund loan is available in unrestricted excess reserves in the
Water utility. This interfund loan will be funded entirely from reserves and will not affect water user rates
or deplete the fund balance below the 60-day requirement per the City’s Financial Policies.
Attachments:
•Resolution approving an interfund loan between the Water and Solid Waste utility funds in the
amount of $1,500,000.00
•Exhibit A – Amortization Schedule of the Interfund Loan between the Water Utility and the Solid
Waste Utility funds
April 2, 2024 H - 2
1
RESOLUTION NO.
A RESOLUTION of the City of Port Angeles authorizing an
interfund loan from the Water Utility Fund to the Solid Waste
Fund.
WHEREAS, the City of Port Angeles maintains a Solid Waste Utility Fund, charged
with collection and disposal of solid waste within the City limits; and
WHEREAS, pursuant to the terms of the Solid Waste Processing Facility Development
and Management Services Agreement dated April 5, 2005, as amended (the “Services
Agreement”), by and between the City and Waste Connections, Inc. (“Waste Connections”),
the City paid Waste Connections a monthly fee which included operating costs and a capital
component relating to the construction of Solid Waste Utility facilities; and
WHEREAS, the City’s obligation under the Services Agreement has been terminated;
and
WHEREAS, the City has transitioned operations of the City’s Transfer Station from
Waste Connections to the City and in connection with such transfer, has paid an outstanding
obligation under the Services Agreement; and at this time, the City owes an additional
$1,990,000 under the Services Agreement; and
WHEREAS, the costs of the City’s transition to operating the City’s Transfer Station
have been more than previously anticipated; and
WHEREAS, in order to maintain a 90-day fund balance as required by the City’s
financial policies an interfund loan in the amount of $1,500,000.00 is necessary to complete the
transition and make necessary
payments; and
WHEREAS, the City now desires to make a temporary loan from the Water Utility
Fund, as lender, to the Solid Waste Utility Fund, as borrower, for the purpose of prepaying the
City’s outstanding obligation under the Services Agreement; and
WHEREAS, the Water Utility Fund has sufficient funds to make such a loan without
detriment to any function of such fund; and
WHEREAS, it is anticipated that amortizing the loan authorized herein over a period
substantially similar to the term of the Services Agreement will allow the City to repay the loan
without detriment to the Solid Waste Utility revenues or additional impact to customers.
April 2, 2024 H - 3
2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Angeles as follows:
Section 1. An interfund loan from the Water Utility Fund, as lender, to the Solid
Waste Utility Fund, as borrower, is hereby authorized.
Section 2. The interfund loan amount will be $1,500,000.00.
Section 3. This loan funds will come from the Water Utility Fund’s excess unrestricted
operating reserves and will not impact utility rates. These reserves are legally allowed to be
invested.
Section 4. The loan will carry an interest rate of 5.0950% per annum.
Section 5. It is anticipated that the borrowing fund will have sufficient revenues to be
able over the period of the loan to make the specified principal and interest payments, and the
loan is not a permanent diversion of funds.
Section 6. The loan will be amortized over a period of 5 years with yearly payments
occurring on the 1st of March each year. This interfund loan includes the option for early
redemption. If this option is exercised, payment of 100% of the amount to be redeemed should
occur on March 1st of the year the City intends to finalize this debt. The amortization schedule
is attached to this Resolution as Exhibit A and incorporated into this Resolution by reference.
Section 7. The loan status will be reviewed annually by City Council at an open public
meeting.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the _____day of April, 2024.
______________________________
Kate Dexter, Mayor
ATTEST:
__________________________________
Kari Martinez-Bailey, City Clerk
APPROVED AS TO FORM
__________________________________
William E. Bloor, City Attorney
April 2, 2024 H - 4
5 Year Option
Local Government Investment Pool (LGIP) 1/31/2023 - Gross Earnings Rate 5.0950%
PRINCIPAL INTEREST TOTAL PAYMENT BALANCE
2024 1,500,000.00
2025 300,000.00 76,425.00 376,425.00 1,200,000.00
2026 300,000.00 61,140.00 361,140.00 900,000.00
2027 300,000.00 45,855.00 345,855.00 600,000.00
2028 300,000.00 30,570.00 330,570.00 300,000.00
2029 300,000.00 15,285.00 315,285.00 -
TOTAL 1,500,000.00 229,275.00 1,729,275.00
EXHIBIT A
Amortization Schedule
$1,500,000 Interfund Loan between the Water and Solid Waste Divisions
April 2, 2024 H - 5
Date: April 2, 2024
To: City Council
From: Corey Delikat, Parks & Recreation Director
Subject: Cemetery Software Purchase- Project Number IT-0416
Background / Analysis: The Parks & Recreation Department has been working with the Information
Technology Department on a software program to help manage Ocean View Cemetery. The focus of this
project was on the following:
•Management of a 17-acre cemetery that includes:
o 20,000 records
o 12,000 grave markers
o Provision of custom deeds, contracts, billing statements & receipts
•Cloud cemetery record management
•Includes annual licensing
•Custom data migration
•GIS grave lot mapping
•Integration with our current website
•CemCare partner support
•Walk-to-Site App that allows families to find loved ones with ease
•Onsite and online training
After several software demonstrations from companies that specialize in this field, CemSites was
determined to be the best fit for the City of Port Angeles. The budget for this project was budgeted for
$30,000 and CemSites bid came in at $28,980.00.
Funding Overview: Budgeted amount for project IT-0416 was $30,000 under budget code 502-2082-
594-6510 and CemSites bid came in at $28,980.00.
Attachment: CemSites Proposal
Summary: The Parks & Recreation Department has been working with the Information Technology
Department on a software program to help manage Ocean View Cemetery. After several software
demonstrations from companies that specialize in this field, CemSites was determined to be the best fit
for the City of Port Angeles.
Funding: Budgeted amount for project IT-0416 was $30,000 under budget code 502-2082-594-6510 and
CemSites bid came in at $28,980.00.
Recommendation: 1.) Authorize the City Manager to sign a contract with CemSites (Cloud Software
for Cemeteries), and 2.) authorize the City Manager to minor modifications to the contract, if
necessary.
April 2, 2024 J - 1
Proposal
Attachment 1
April 2, 2024 J - 2
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assigned to support your cemetery. Emergency hotline 365 days-a-year. Proactive outreach that includes
preemptive check-ups, quarterly evaluations, maintenance, software training and adoption.
100% MADE IN THE USA
We take pride that all aspects of CemSites’ software—including coding—are crafted and
perfected in the USA. Our software engineers, support staff and marketing team are all
in-house. CemSites firmly believes in supporting not only our local economy, but also the
American economy by not outsourcing and keeping jobs in the United States.
About those apples....
April 2, 2024 J - 3
WWW.CEMSITES.COM 1-877-783-9626
“I would highly recommend
CemSites; they’ve been able to
increase our revenues and have
made my job much easier.”
— CINDY FISHER
Offi ce Manager,
Round Hill Cemetery
SECURE CRM
Cemetery Record Management Software
WWW.CEMSITES.COM 1-877-783-9626WWW.CEMSITES.COM 1-877-783-9626
Secure CRM is all you need to start managing your cemetery with CemSites,
but be sure to check out our add-ons for even more features.
Secure CRM is our powerful, completely customizable web-based cemetery
record management software that is built on FlexCore Framework. It is user-
friendly and intuitive while maintaining robust computing, searching and plotting
options to most effectively manage data.
HOW IT PAYS OFF
Secure CRM was given its name for a reason: All data stored in Secure CRM on
FlexCore Framework is protected by the same security standards used by world
governments and fi nancial institutions. Because Secure CRM is web-based and
always up-to-date, having outdated software will no longer be a concern. As
opposed to the months or years of setup for most software on the market today,
CemSites software can be up and running within weeks with the promise and
commitment of our staff.
FEATURES
• User-based dashboard with critical
support metrics and calendar
• Grave and owner management
• Work order management
• Funeral home management
• Document management
• Field highlighting
• Data migration
• Disaster prevention
• Permission-based roles
• Offl ine and private network installs
• Quick implementation
April 2, 2024 J - 4
WWW.CEMSITES.COM 1-877-783-9626
AR FINANCE MODULE
The AR Finance Module provides an efficient and
reliable way to streamline your cemetery’s entire
receivables process and export data to other
software. With extensive financial information
at your fingertips, your cemetery can make more
accurate business decisions.
INVENTORY MANAGER
Keep track of monuments, benches, and other
sellable items right in Secure CRM — no double
data entry necessary! This add-on works
seamlessly with our other add-ons to provide an
integrated and automated sales system built to fit
cemeteries’ operations.
DOC AUTOMATION MODULE
The Doc Automation Module saves time by
automating the document workflow. Eliminate the
need for handwriting and never deal with double
entry by printing autopopulated templates for
deed transfers, interments and obituaries.
MULTI-LOCATION MODULE
This tool provides an oversight view of all
cemeteries at once for administrators that handle
multiple locations. With the data gleaned from
the Multi-Location Module, decision makers can
make well-informed choices, and cemetery staff
can be coached appropriately so that all cemetery
locations can work together in the most efficient
way possible.
CUSTOM SOLUTIONS
Don’t see the module you need? Ask and we will
build it for you. Thanks to our advanced FlexCore
Framework, we can create custom management
software solutions to fit all cemetery-related
organizations, such as combination cemeteries
with funeral homes or pet cemeteries.
ADD-ONS
Modules to complement Secure CRM
Add-ons provide you with the ability to pick the tools you want, so you are only paying for what you’ll use.
Stay organized and informed
April 2, 2024 J - 5
WWW.CEMSITES.COM 1-877-783-9626
WEBSITE INTEGRATION
Showcase your cemetery online with
autopopulated data from Secure CRM. Sell
products and services, publish records, announce
arrangements and more. Our team can create a
website from scratch or integrate with an
existing site.
KEEPSAFE FAMILY LEGACIES
The KeepSafe Family Legacies add-on provides
online pages that clients can purchase to add
and display biographical information about both
living and deceased loved ones. The legacy pages
act like an online safety deposit box for future
generations, full of information from clients who
create their own autobiography or add to their
loved ones’ legacies.
REVENUE PLUS
Drive new revenue streams by selling any
product or service directly from your website,
even if sales are sub-contracted through local
or national vendors. The module also includes a
drip marketing tool, allowing you to engage the
community and expand opportunities.
SALES MODULE
The Sales Module is a tool that keeps track of
customers and aids in the development and
organization of prospects, leads and sales and
gives you the power to grow your pipeline. Spend
more time selling instead of fretting over sales
processes.
Reach out and build profi t
KeepSafe Family Legacies Revenue Plus
April 2, 2024 J - 6
WWW.CEMSITES.COM 1-877-783-9626
GRAVE MAPPING
The Grave Mapping add-on allows cemeteries
to plot and display the location of graves within
an intuitive interface. With Walk-to-Site mobile
navigation, visitors and staff members can quickly
fi nd graves without assistance.
CEMVISION360
Interactive, 360-degree mapping of cemeteries
allows grounds to be explored without the long
walk or having to brave inclement weather. Staff
can use CemVision360 to give tours to customers
without leaving the offi ce, and the public can use
this tool to virtually visit graves from the comfort
of their homes.
VISUAL LOT VIEWER
The Visual Lot Viewer digitally represents
entire cemeteries’ layouts, providing a way
to visually connect burial, grave, owner and
marker information with physical location. Find
available graves right from the lot and edit record
information on the fl y.
MAP PRINTING MODULE
Search and print cemetery maps by section or
lot to use as a reference tool for both visitors
and grounds crew. Never deal with highlighting
outdated maps again!
MARKER MANAGER
Save time by viewing the markers that exist in a
lot in a simple, organized view. Marker Manager’s
ability to keep track of marker information makes
it a great auditing tool. Plus, create great upselling
opportunities by running reports on graves
without markers.
OBSTRUCTION MANAGER
Create layered maps to mark the locations of
trees, benches, buildings and other obstructions
in relation to graves. This add-on can assist in
making better groundskeeping decisions and aid
staff by helping them pinpoint areas in need of
maintenance.
MAUSOLEUM MAPPING
The Mausoleum Mapping add-on visually
connects crypts and owner record information
within Secure CRM to its physical location. Use
the face view and section photograph features
to “walk through” crypt location options with
potential customers without leaving the offi ce.
Visualize your cemetery
“I’ve been coming to the cemetery since the passing of my father in 1976.
The Walk-to-Site technology allows me to use my smartphone
to track my steps right to the gravesite.”
— RICK MAZE
Cemetery customer Grave Mapping
Walk-to-SiteApril 2, 2024 J - 7
WWW.CEMSITES.COM 1-877-783-9626
CemCare was developed through careful self-evaluation, partner feedback
and extensive real-world testing. We believe our support program is
unprecedented, and the best in the industry. Providing the world-class
support, you deserve.
THE HALLMARKS OF OUR PARTNER SUPPORT PROGRAM
CemCare provides a dedicated client advocate, emergency hotline,
proactive outreach, and tech resource bundles. These elements represent
a seismic-shift in client support and are the result of years of work in the
field with our cemetery partners.
Unparalleled Commitment,
Support, and Access for Our
CemSites Partners
DEDICATED CLIENT ADVOCATE
Assigned to your cemetery
Addresses issues in real-time
Assistance with full adoption
EMERGENCY HOTLINE
LIVE response
365 days-a-year
You call, we answer
PROACTIVE OUTREACH
Preemptive check-ups
Software training and adoption
Quarterly evaluations
and maintenance
TECH RESOURCE BUNDLES
Partner discounted development
Custom programming
Design changes
Staff onboarding
The Cemsite staff are personable, caring, and love what they do. Those are traits that create success.”
–Heather Leigh, Owner, Greenhaven Memorial Gardens & Life Tribute CenterApril 2, 2024 J - 8
Quote
3/6/24
CEMSITES
14 Memorial Drive
Perryopolis, Pennsylvania 15473
(877) 783-9626
QUOTE #
048869
BILLED TO ALEX JONES
City of Port Angeles
321 East 5th Street
Port Angeles, WA 98362
PRODUCT QUANTITY PRICE TOTAL
CORE SOFTWARE 1 $0.00 $0.00
Project Summary
-# of Cems: 1
-Acres: 17
-# of Records: 20K
-# of Graves: 12K
-Docs: 2 Custom(Contract , Deed)
-Software: HMIS, Central Square for AR
Additional modules, hours, or change orders will be billed at $200.00
per hour. Up to (105) hours are allocated.
1 $0.00 $0.00
CRM Pro
Cloud Cemetery Record Management software designed to elevate
your customer experience.
-Dashboard, calendar, tasks, reminders, & work orders
-Set restrictions & permissions by user
-Easy searching & reporting with no double entry
1 $6,500.00 $6,500.00
CRM Pro License
Annual License. Includes access up to 1 user profile(s).
1 $1,500.00 $1,500.00
Custom Data Migration
Estimate only, discovery needed. Feel confident your data is
thoroughly vetted & enhanced in our system. We're the world’s most
experienced migration experts. Financial data separate.
-Cleanse & import all providers into our system
1 $8,000.00 $8,000.00
AR Finance Module
Streamline your entire receivables, trusting & reporting processes. 1
Cost Center.
-Templated contract, invoice, billing statement & receipt
-Line item & commissions management
-Monthly billing, aging, recurring & more
1 $4,500.00 $4,500.00
AR Finance License
Annual License. Includes access up to 1 user profile(s).
1 $750.00 $750.00
Lot Level Mapping
Your maps online, always up to date with live information. Walk with
families & sell graves.
-Inventory searching by lot
-Drag area & drill down to view
1 $5,000.00 $5,000.00
April 2, 2024 J - 9
PRODUCT QUANTITY PRICE TOTAL
-Powers our Walk-to-Site
-Survey maps provided by customer
WebSync
Match the look of your existing website. Integrated seamlessly for
the public.
-Automatically posts information from your database
-Record searching, events calendar, burials & interments
-Enhance with Walk-to-Site
1 $1,500.00 $1,500.00
Website Hosting
Website hosting billed annually.
1 $480.00 $480.00
Walk-to-Site
Help your community find loved ones with ease. The most accurate
walk to gravesite in the industry. Disscount of $1500
-Search for a loved one & walk directly to the gravesite
-Use on any device
-You can control the experience
1 $0.00 $0.00
Walk-to-Site License
Annual License.
1 $750.00 $750.00
CemCare - Partner Support
Dedicated client advocate assigned to support you. They become
part of your team.
-Proactive outreach
-Evaluations with report cards
-Software training
-Helps with adoption
-Emergency hotline 365
1 $0.00 $0.00
Optional Add-On Modules not included
Map Printing, Niche/Crypt Viewer, Lot Viewer, Marker/Obstruction
Mngr, FH, Pyre, Financial Migr/Integr, Sales, Merchant Integration,
Rev+, KeepSafe, Florals, Cust/Ven/FH Portals, Website.
1 $0.00 $0.00
Discovery Options not included
PRAXIS, On-Site Training, Additional Online Training, On-Site
Discovery, Tech Bundles
1 $0.00 $0.00
TOTAL $28,980.00
This estimate is valid for 30 days and is based on the data and information we have gathered to date. Actual data
quality and map detail will affect the price. If during development, the job exceeds the original estimated
development/design hours allocated, an estimate for additional work, modules or change orders are billable at $200.00
per hour will be provided to the client for approval prior to continuing the client build. Does not include any transaction
and/or bank fees or any applicable local/state/federal taxes. If your state requires sales tax, you are required to pay it.
This is only an estimate. Please request an invoice to process your payment.
April 2, 2024 J - 10
Our commitment
Our promise to you
We will provide easy-to-use, custom-fit solutions for your cemetery. Our team will work to rapidly deploy and implement those
solutions. We will train you and your staff to adopt and use our software. We will provide industry-leading customer support
to you, our partner. Our dedicated team will work daily to earn your business.
100% satisfaction
Your complete satisfaction is paramount to us. If you are unsatisfied, we request 30 days to attempt to find a resolution. If
you are not 100% satisfied after 30 days, we will cancel your agreement upon request. In the event you cancel your
agreement, we will not withhold your data. It is yours and will be given to you to use as you please.
Our bylaws protect you
Cemsites company bylaws ensure protection of your data (and your rights to it) regardless of any circumstances within or
related to the company and/or its leadership. As our partner, you will always have access to our software. You will always
own your data regardless if you are a CemSites partner or not.
Agreed:
By:
Date:
Your company name
Your signature
Your name
Your title
Agreed:
By:
Date:
Our company name
Our representative’s signature
Our representative’s name
Our representative’s title
April 2, 2024 J - 11
Date: April 2, 2024
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: CON 2024-04, Marine Drive Pavement, Award Construction Contract
Background / Analysis: On December 19, 2023, City Council accepted a grant from the Washington
State Transportation Improvement Board (TIB) for the design and construction of the Marine Drive
Paving Project TR0221. Pavement work is needed to repair Marine Drive from the Wastewater force
main project that occurred in 2023; funding received from the TIB grant reduces the funding needed from
the City Transportation Benefit District to $220,000 for this one-mile stretch of road.
The project scope includes the following improvements:
•A 2-inch asphalt mill and fill of Marine Drive from Tumwater Truck Route to Hill Street to
correct surface conditions and pavement marking replacement.
•Replacement of existing sidewalk curb ramps to meet ADA standards as required.
Notice of the bid opportunity for Marine Drive Paving was advertised through the Builders Exchange of
Washington and Peninsula Daily News on March 6, 2024. On March 21, 2024, one bid was received and
opened with Lakeside Industries of Port Angeles, WA, being the lowest responsible bidder in the amount
of $809,432.50. Leveraging existing trench repair work for the Marine Drive Sewer Force Main project
with this asphalt overlay project likely resulted in favorable bid prices.
The total bid amounts, including taxes, are tabulated in the following table:
Contractor Base Bid
Lakeside Industries $809,432.50
Engineer’s Estimate $1,109,210.00
Summary: The purpose of this memo is to seek City Council approval to award a construction contract
for the Marine Drive Pavement Project to Lakeside Industries of Port Angeles, WA, in the amount of
$809,432.50. The contract work includes a 2-inch mill and fill road resurfacing, ADA sidewalk
improvements, and pavement marking replacement on Marine Drive from Hill Street to the Tumwater
Truck Route.
Funding: The City was successful in obtaining a Washington State Transportation Improvement Board
(TIB) grant in the amount of $740,149 with a required City match of 35% in the amount of $400,000 for
this project. Funding is available in the approved 2024-2029 Capital Facilities Plan for the Marine Drive
Paving Project TR0221 in the amount of $220,000 budget (312-7930-595-6510) and the Wastewater
Capacity Project WW0120 in the amount of $180,000.
Recommendation: 1) Award a construction contract to Lakeside Industries of Port Angeles, WA, for
the Marine Drive Pavement Project CON 2024-04 in the amount of $809,432.50, including applicable
taxes, and 2) authorize the City Manager to sign and make minor modifications to the contract if
necessary.
April 2, 2024 J - 12
Funding Overview: The City was successful in obtaining a TIB grant in the amount of $740,149 with a
required City match of 35% in the amount of $400,000. Funding is available in the approved 2024-2029
Capital Facilities Plan for the Marine Drive Paving Project TR0221 in the amount of $220,000 budget
(312-7930-595-6510) and the Wastewater Capacity Project WW0120 in the amount of $180,000.
Total funding available is $1,140,149.00
April 2, 2024 J - 13
Date: April 2, 2024
To: City Council
From: Calvin W. Goings, Deputy City Manager
Eric Waterkotte, Information Technology Manager
Subject: City Council Phone Update
Background / Analysis: City Council members have requested options for City-issued phones for use
with official Council business.
On March 19, staff presented City Council two options for review and discussion. As part of Option A,
mobile phones would be issued to all City Council members. As part of Option B, staff would set up
specific phone numbers for each Council member using the City’s phone service provider.
Council members voted for Option B and will use a secure web-based application on their devices to
make calls and check voicemail for their City assigned phone number, separately from their personal
phone number.
On May 7, staff will provide usage guidelines, options for training and roll-out. This memo is intended to
be an update only.
Funding Overview: Information only.
Summary: City Council members have requested options for City-issued phones for use with official
Council business.
Funding: Information only.
Recommendation: Information only.
April 2, 2024 L - 1
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April 2, 2024 L - 12
April 2, 2024 L - 13
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April 2, 2024 L - 16
April 2, 2024 L - 17
April 2, 2024 L - 18
April 2, 2024 L - 19
April 2, 2024 L - 20
Aspect Consultant Agreement, PSA-201 7-05
Landfill Post Closure Consulting & Engineering Services
Dat€ Agroement Authorized by Council: June 20,2017
Date Amendm€nl Authoriz€d by council: November 15, 2022
Agreement Expires: Decembet 31, 2025
Billings Throughr 2/25l2024
Trck {Ta.k
2017-2018
Oridinal
201 8-201 9
Orioinal
2015-2020
Orioinal
2020-202',|
Orioinal
2021-2022
.)ridinel
2023
Aman.l I
2024 Amsnd
I
2025 Amend
1
2024
Billings
16 nda
2024
Amount
Flcmrlnind
%
Comolote
1 $1 15 ono OO 1to 750 00 161 840 00 133.127.OO 139.783.00 142 77AOl 150 I {7-00 154.739.00 3 45.331.25 10 74575 320/"
Total ql 15 non on 120 750 00 161 RaO OO 133 1r7 00 139.783.00 '142.778.00 tsn I {t oo 154 73C O0 t45.331.25 tl04.745.75 a20/^
Total Origlnal Contract Amount (2017-2022i
s570 500 00
April 2, 2024 L - 21
HDR ENGINEERING, INC.
Gultural Resources Services
PSA-2022.01
Date Agreement Authorized by City Council: May 03,2022
Date Amenment 01 Authorized by City Manager: December 11 ,2023
Agreement Expires: December 31, 2025
Billings Through: 212412024
Task #Descriptions
Gontract +
Amend 0{
Amount
Billings to
Date Remaining %
Gomplete
1 PS#s l-orce Marn Replacement $E0,000.00 $76.507.62 s3.492.38 95.63%
2 Directed servrces $65,2E0.00 s0.00
Totals $145,280.00 $76.507.62 $68,772.38 95.6301
PW 0410_02 lRavised 06/061
April 2, 2024 L - 22
HERRERA ENVIRONMENTAL CONSULTANTS, INC.
City Hall LID Parking Lot Retrofit Design Support
PSA-2020-26
Date Agreement Approved by City Council'. July 7,2020
Date Amendment 1 Authorized by City Manager: December 21,2021
Date Amendment 2 Authorized by City Council : October 18,2022
Agreement Expires: December 31 ,2024
Billings Through: 12131 12023
Task #Task
Gontract
Amount +
Amendment
2
Billings to
Date Remaininq
otto
Gomplete
1 Design Support $1 10,677.00 $110,677.00 $0.00 lOOo/o
2 Construction Phase Services - Amenclment 2 $/6,090.uu s57.284.41 $18.805.59 75Ya
Totals $186.767.00 $167.961.4'1 $18,805.59
PW 0410_02 lRevised 08/061
April 2, 2024 L - 23
JACOBS ENGINEERING GROUP, INC.
Elwha Water Facility Engineering Support
PSA-2019-21
Date Agreement Authorized by City Council: November 19, 2019
Date Amendment 1 Authorized by City Manager: December 8,2020
Date Amendment 2 Authorized by City Manager. December 7,2021
Date Amendment 3 Authorized by City Council: September 6,2022
Date Amendment 4 Authorized by City Manager: December 11 ,2023
Agreement Expires: December 31, 2024
Billings Through: 101612023
Task #Task
Contract
Amount +
Amend 3
Billings to
Date Remaining
otto
Complete
1 Data Collection $3,568.00 $3,424.60 $143.40 960/
2 $/, /91.UU $8,451.87 108o/o
3 $14,16 t .
^)$14,186.71 100o/o
4 SCADA $U.UU 0o/o
5 $10,uuu.uu 10.000.00 0o/o
I Ranney Well :564,654.22 $58,174.38 79.84 90o/o
10 $21,1 /U.UU $15,147.51 72o/o
11 Tech nical Assistance/Directed Servlces $50,000.00 $8,882.35 41.117.65 18o/o
12 u $8,638.32 1 58o/o
Future Tasks Below:6,7,8, & 11B (Funded in 2023)
6 $0.00 $8.419.82 0%
7 Fish Screen Structure $'149,696.00 $136.540.23 i13.155.77 jYa
8 Effluent Distributlon Structure tus $66,392.83 $79.328.78 i12,935.95 jYo
118 Technical Assistance/Directed Servtces $0.00 jYa
Totals $402.467.75 $341 , 194.57 $61 ,273.1 8 850
PW 0410_02 lRevissd 08/06]
April 2, 2024 L - 24
JACOBS ENGINEERING GROUP, INC.
Water Treatment Plant Facility Assessment
PSA-2023-01
Date Agreement Authorized by City Council'. June 20,2023
Agreement Expires: December 31 ,2024
Billings Through 1 I 1912024
Task #Task
Gontract
Amount
Billings to
Date Remaininq
%
Gomplete
1 water Treatment Plant Facllity Assessment $220,000 $60,188.32 159.812 38o/a
Totals $220.000 $60.188.32 $159,812 38o/o
PW 0410_02 lRsvised 08/061
April 2, 2024 L - 25
JACOBS ENGINEERING GROUP, INC.
Water System Plan Update Agreement
PSA-202342
Date Agreement Authorized by City Council: January 16,2024
Agreement Expires: July 31 , 2025
Billings Through:
Task #Task
Contract
Amount
Billings to
Date Remaininq
olto
Gomplete
1 Water System Plan Update $96,055.00 $0.00 $96,055.00 QYo
Totals $96,055.00 s0.00 $96.055.00 0o/o
PW 0410_02 lRevised 08/06]
April 2, 2024 L - 26
KENNEDY JENKS CONSULTANTS
Watenivater Comprehenive Plan
PSA-2020"{9
Date Agreement Authorized by City Council: December 15,2020
Date Amendment 1 Authorized by City Manager: July 22,2022
Date Amendment 2 Authorized by City Manager: December 21,2022
Date Amendment 3 Authorized by City Manager: June 27,2023
Date Amendment 4 Authorized by City Manager: December 8,2023
Agreement Expires: June 30, 2024
Billings Through: 1212912023
Task #Task
Contract
Amount +2
Billings to
Date Remaining
olto
Complete
100 Proiect Manaqement $66,870.00 $66.870.00 $0.0c 1O0Yo
200 Wastewater Comprehensive Planning $313,000.00 $307.173.02 $5.826.98 98%
300 Aqencv Coordrnation $0.00 $0.00 0o/o
400 Public outreach sup00rt $0.00 s0.00 0o/o
Totals $379,870.00 $374.043.02 $5.826.98 98%
PW 0410_02 lRevised 08/061
April 2, 2024 L - 27
KENNEDY JENKS CONSULTANTS
Wastewater Capacity lmprovement Design Service
PSA-2021-33
Date Agreement Authorized by City Oouncil: November 3, 2021
Date Amendment 1 Authorized by City Council: July 18,2023
Agreement Expires: April 30, 2024
Billings Through : 1212912023
Task #Task
Contract
Amount
Billings to
Date Remaininq
%
Gomplete
1 00-900 WW Capacity lmprovement Design Services $432,540.00 $427.750.22 $4.789.78 99o/o
CSO Capacity lmprovement + Amendment 1 $127,112.0Q $31.491.58 $95.620.42
Totals $559.652.00 $459,241.80 $100.410.20 82%
PW 0410_02 [RBvised 08/06]
April 2, 2024 L - 28
KENNEDY JENKS CONSULTANTS
Wastewater Modeling Support Services
PSA-2022-03
Date Agreement Authorized by City Manager: June 06,2022
Date Amendment 01 Authorized by City Manager: December 08, 2023
Agreement Expires: December 31, 2025
Billings Through: 812612022
Task #Task
Gontract
Amount
Billings to
Date Remaining
%
Complete
1 Wastewater Modeling Support Services $20,000.00 $2.729.81 17.270.19 13.650
Totals s20.000.00 $2.729.81 $17.270.19 13.65%
PW 0410_02 [Revis6d 08/06]
April 2, 2024 L - 29
KITSAP COUNTY
2023-2025 Stormwater ILA Kitsap Outreach
Date Agreement Authorized by City Council: June7,2022
Agreement Expires: December 31, 2025
PSA-2022-44
Billings through: 72/3U2023
Task #Task Contract Amount Billings to Date Remaining % Complete
!2023 Stormwater ILA Kitsap Outreach s12,538.00 5t2,L67.68 $370.32 97%
2 2024 Stormwater ILA Kitsap Outreach S12,538.00 $12,538.00 o%
3 2025 Stormwater ILA Kitsap Outreach S12,538.00 s12,538.00 o%
Totals s37,614.00 512,167.68 Szs,qce,zz 32%
April 2, 2024 L - 30
KPFF CONSULTING ENGINEERS
Decant Facility Design Support
PSA-2020.13
Date Agreemont Approved by City Council: May 5,2020
Date Amsndment 1 Approved by City Manager: May 28, 2021
Date Amendment 2 Approved by City Manager: December 27, 2021
Date Amsndmont 3 Approv€d by City Manager: Decomber 16, 2022
Date Amendmont 4 Approved by City Council: May 16, 2023
Agreement Expires: DecembeI 31, 2024
Billings Through: I 131 12024
Descrintlon
Contract
Amount
Amended #4
Amount
New NTE
Contract
Am6lrnl Blllinds to Date Remainino
%
Comnlefe
1 Dr.en Facilitu nesidn .qrrnnort - SW Flrnds 't24 31 .00 76.135.00 200.454.00 '170 454 00 30.000.00 85o/o
2 Decan Facilitv Desion Suooort - Water Funds 25 000 00 25.000.00 50.000.00 31 871 88 18.128.12 64%
3 Desion 25 00 r00 25.000.00 50.000.00 39.015.00 t0 s85.00 78o/o
4 Decan Facilitu )ri - Slorm 25 000 00 25 000.00 50.000.00 50.000.00 100v.
Totals $199.319.00 $151 135 00 $350.454.00 $291.340.88 ssc 113 12 83o/a
PW 0410_02 [R6vlsod 08/061
April 2, 2024 L - 31
KPFF CONSULTING ENGINEERS
Gorporation Yard Facility Assessment
PSA-2023-03
Date Agreement Authorized by City Council: October '17,2023
Agreement Expires: June 30, 2024
Billings Through: 212912024
Task #Task
Gontract
Amount
Billings to
Date Remaining
o/o
Gomplete
1 Master Planning & Site Plan Development $45,000.00 $24.894.36 20,105.64 55Yo
2 Directed Services $10,000.00 $0.00 i10,000.00 o%
Totals $55,000.00 $24,894.36 $30.105.64 83o/o
PW0410_02 lRevised 08/06]
April 2, 2024 L - 32
KRAZAN & ASSOCIATES OF WASHINGTON, ING.
2023 Materials Testing Services
PSA-2023-16
Date Agreement Authorized by City Manager: June 14,2023
Agreement Expires: December 31 ,2024
Billings Through: 8131 12023
Task #Task
Gontract
Amount
Billings to
Date Remainins
otto
Complete
1 Enviornmental Soils Testing $15,000.u0 $7.039.25 $7,960.75 47o/o
2 Materials Testing - Directed Services $5,000.00 $0.00 $5,000.00 0%
Totals $20.000.00 $7.039.25 $12,960.75 54%
PW 0410_02 lRevised 08/061
April 2, 2024 L - 33
OSBORN CONSULTING, ING
Stormwater Permit lmplementation Support
PSA-2020.48
Date Agreement Authorized by City Council: October 20, 2020
Date Amendment 1 Authorized by City Council'. June 21, 2022
Date Amendment 2 Authorized by City Manager. November 22,2022
Date Amendment 3 Authorized by City Manager: December 08,2023
Agreement Expires: June 30, 2024
Billings Through: 212912024
Task #Task
Gontract
Amount &
Amend #1,2,
&3
Billings to
Date Remaining %
Complete
1 Stormwater Permit I molementation $643,001.00 $561.542.07 $81.458.93 870k
Totals $643,001,00 s561.542.07 s81.458.93 87o/c
PW 0410_02 lRevissd 08/06]
April 2, 2024 L - 34
PACIFIG SURVEY & ENGINEERING, ING
City Pier Sidewalk Repair and Shoreline Armoring
PSA-2021-11
Date Agreement Approved by City Council: March 02,2021
Date Amendment 1 Authorized by City Manager: November 15,2021
Date Amendment 2 Authorized by City Manager: November 16,2022
Date Amendment 3 Authorized by City Manager: June 12,2023
Agreement Expires: December 31 ,2024
Billings Through: 1 0131 12023
Task #Task
Contract
Amount +
Amend 1,2,
&3
Billings to
Date Remaining
o/o
Gomplete
1
Project design, permitting, and bid advertisement
support services $74,350.00 s56.577.61 $17,772.39 760/o
Totals $74.350.00 $56,577.61 $17.772.39 76%
PW 0410_02 [R6vised 08/06]
April 2, 2024 L - 35
RH2 ENGINEERING, INC.
Water System Modeling Support Services
PSA-2019.11
Date Agreement Authorized by City Manager: June 3, 2019
Date Amendment 1 Authorized by City Council: December 17,2019
Date Amendment 2 Authorized by City Manager: November 30,2020
Date Amendment 3 Authorized by City Manager: December 27,2021
Date Amendment 4 Authorized by City Council: November 15,2022
Agreement Expires: December 31 ,2024
Billings Through: 12131 12Q23
Task #Task
Gontract
Amount &
Amend #1-4
Billings to
Date Remaining
otto
Gomplete
1 Water System Model Calibration $22,000.00 s23.971.79 -$1,971.79 1O9o/c
2 Directed Services $32,Q00.00 $8.719.08 $23,280.92 2704
3 Amend#1 Task 1 Unidirectional Flushing Program $43,525.00 $47.323.64 -$3,798.64 10904
4 Amend#1 Task 2 Directed Services $16,4 /5.00 $1 1.559.67 $4,915.33 7jYc
Totals $'t14.000.00 $91.574.18 $22.425.82 80o/o
PW0410_02 lR€vised 08/061
April 2, 2024 L - 36
PARAMETRIX, INC
Peabody Creek Culvert
PSA-201942
Date Agreement Authorized by City Council: December 17,2019
Date Amendment 1 Authorized by City Manager: June 15,2021
Date Amendment 2 Authorized by City Manager: June 21 ,2022
Date Amendment 3 Authorized by City Manager: April 28,2023
Agreement Expires: June 30, 2024
Billings Through: 1 131 12023
Task #Task
Contract
Amount
Billings to
Date Remaining
Yo
Gomplete
1 Project Management $19,524.90 $13.086.91 $6.437.99 67o/o
2 Preliminary Hydraulics Design Report $86,653.59 $70.510.21 $16.143.38 81o/o
3 Agency & Stakeholders Coordination $19,073.54 $12.548.99 $6.524.55 660/o
4 Preliminary 15% Design $24,467.18 $7,992.30 $16,474.88 33o/o
Totals s149.719.21 $104,138.41 $45.580.80 70o/o
PW0410_02 lRevised 08i061
April 2, 2024 L - 37
PARAMETRIX, ING
Lincoln Park - Big Boy Pond Study
PSA-2023.20
Date Agreement Authorized by City Council: December 5,2023
Agreement Expires: December 3'l, 2024
Billings Through: 21312024
Task #Task
Gontract
Amount
Billings to
Date Remaininq
%
Gomplete
1 Lincoln Park Biq Boy Pond Study $151 ,604.23 $6.400.15 $145.204.08 4.22o/o
Totals $151,604.23 $6.400.15 $145,204.08 4.22%
PW 0410_02 lRevised 08/061
April 2, 2024 L - 38
PARAMETRIX, INC
Slgnal Gontroller Upgrade
PSA-2022-24
Date Agr€ement Authorized by City Council: July 19, 2022
Dato Amendment 1 Approved by City Council: March 7 ,2023
Agreement Expires: Decsmber 31 , 2024
Billings Through: 2/3/2024
Task #Task
Contract
Amount
Amend #1,2,
&3
NEW NTE
Amount
Billlngs to
Date Remaininq
TO
ComDlete
1
TR0120 - Signal Conroller upgrades PS&E &
Construction Management Services $221,980.02 $667,335.37 $889,31 5.39 $539 432 51 $349 882.88 60.66%
)I Ft1399 - I rafirc Sronal lnterconnedron $41,2t L16 $41.2t7.16 $17.783.43 56 920/^
Totals s263.257.18 $667.335.37 $930 592.55 s562.926.24 $367.666.31 60 490/.
PW 0410-02 [Revis6d 08/061
April 2, 2024 L - 39
PARAMETRIX, INC
RAISE Grant Support - Tumwater Truck Route & Local lmprovements Agreement
PSA-2024-10
Date Agreement Authorized by City Manager: January 30,2024
Agreement Expires: December 31 ,2024
Billings Throughi 31212024
Task #Task
Contract
Amount
Billings to
Date Remaininq
Yo
Gomplete
1
RAISE Grant Support & Local lmprovements
Aqreement - Tumwater Truck Route $24,917.00 $22.081.84 $2,835.16 88.62o/a
Totals $24.917.00 $22.081.84 $2.835.16 88.620/a
PW 0410_02 lRevised 08/06]
April 2, 2024 L - 40
Sargent Engineers, lnc.
Structural and Givil Engineering Services
PSA-2019-38
Date Agreement Approved by City Council: October 1,2019
Date Amendment 1 Authroized by City Manager: November 2,2021
Date Amendment 2 Approved by City Council: November 15,2022
Date Amendment 3 Approved by City Council: February 7,2023
Agreement Expires: December 31, 2024
Billings Through: 1213112023
%
Gomplete
Contract
Amount +
Amend. 1-3
Billings to
Date RemainingTask #Task
73o/o
Streets/Professional
Services/Bridqe I nspections $19,325.43 $7,088.57$26,414.001
$447.79 93o/o$6.784.00 $6,336.212
Parks/Operations/Repair & Mtce
Account for 2020
$1.089,46 97o/os41.232.00 $40,142.543Citv Pier Railing Replacement
$40.078.92 $56,812.08 41o/oLaurel Street Stairs $96,891.004
42o/o$21.214.46 $28,785.54
Direct Structural Engineering
Services $50,000.005
100o/o$15.809.00 $0.002023 Bridqe lnsoection $15,809.006
$94,223.44 60%$237,130.00 $142,906.56Totals
PW 0410_02 [Revised 8/06]
April 2, 2024 L - 41
Stream keepers Fecal Coliform
Monitori ng
Glallam Gounty Road Department / Health & Human Services Department
PSA-2022-53
Date Agreement Authorized by City Council: August 16,2022
Agreement Expires: December 31, 2026
Billings Through: 2121 12024
Task #Task
Original Contract
Amount
Billings to
Date Remaining
oa
Completed
t 2022 Stream Water Quality Monitoring s14,000.00 54,392.79 59,607.2t 3t%
2 2023 Stream Water Quality Monitoring 521,000.00 s12,590.06 s8,409.94 60%
3 2024 Stream Water Quality Monitoring s21,000.00 $2,34t.4O s18,658.50 tL%
4 2025 Stream Water Quality Monitoring s21,000.00 So.oo s21,000.00 lo/a
5 2026 Stream Water Quality Monitoring s21,000.00 $o.oo s21,000.00 Oo/a
Totals s98,000.00 5t9,324.2s 578,675.75 20%
April 2, 2024 L - 42
TECHNICAL SYSTEMS, INL
SCADA Technical Suppot
P5A-2020.03
Date Agreement Approved by City Council: April T , 2020
Date Amendment 1 Authorized by City Council: December 15,2020
Date Amendment 2 Authorized by City Council: December 07,2021
Date Amendment 3 Authorized by City Manager: December 07, 2022
Agreement Expires: December 31, 2024
Billings Through: 1112512023
Task #Descriotion
Original Contract
+ Amendmentsl.
3
Billings to
Date Remainino
o,to
Complete
1.0 Maintenance and Technical Support
11 Wastewater SCADA Maintenance Suooort 101,000 45.205 55,795 45o/o
1,2 Water SCADA Maintenance Support 100,000 63,295 36,706 63%
1.3 Solid Waste SCADA Maintenance Suooort '12,000 5.465 6.535 46%
2.0 SCADA Enoineerino Technical Support 31,000 6,980 24,020 23o/o
2.1 Elwha Water SCADA Maintenance Suppor 19,000 6,390 12,610 34%
Totals 263,000 $127,334.50 135,666 480/
PW0410_02 lRevised 08/06]April 2, 2024 L - 43
TRANSPO GROUP
Local Road Safety Plan & Grant Support
PSA-2024-08 \
Date Agreement Authorized by City Manager: February 5,2024
Agreement Expires: June 30,2024
Billings Through: 3101 12024
Task #Task
Contract
Amount
Billings to
Date Remaininq
oh
Complete
1 Proiect Manaqement $9,000.00 $9.000.00 $0.00 100%
2
Totals $9.000.00 $9,000.00 $0.00 100%
PW 0410_02 lRevised 08/06]
April 2, 2024 L - 44
VANIR CONSTRUCTION MANAGEMENT Inc.
Race Street Gomplete Street
PSA.2021-01
TRo209
Date Agreement Approved by City Council: March 16,2021
Date Amendment 1 Authorized by City Manager: December 5,2022
Date Amendment 2 Authorized by City Manager: January 24,2024
Agreement Expires: June 30, 2024
Billings Through: 1 13112024
Task #Task
Contract
Amount +
Amend I & 2
Billings to
Date Remaining %
Complete
1 Construction Manaqement Support $368,027.60 s336.588.75 $31 .438.85 91o/o
Totals $368,027.60 s336.588.75 s31.438.85 91o/o
PW 0410_02 [Revis6d 08/061April 2, 2024 L - 45
Colleen McAleer
April 2, 2024
Presentation to
Port Angeles City Council
2023 Accomplishments
Olympic Peninsula Small Business
Innovation BOOST Grant
Program wide Port Angeles
Supported Businesses 278 95
Bookkeepers Trained 18 5
2023 Accomplishments
Business Retention and Expansion
Helping Businesses Solve Problems, Grow and Thrive
Countywide Port Angeles
Existing Businesses 134 68
Startup Businesses 34 29
2024 WEDA Economic Development Award
2023 Accomplishments
North Olympic APEX Accelerator
Program wide Port Angeles
Supported Businesses 97 42
2023 Accomplishments
Recompete Grant
$80K investment from EDC Reserves for
Project Management & Economic Analysis
to get the Coalition to Phase 2.
2023 Accomplishments
Natural Resources Innovation Center (NRIC)
$625K in Funding through 2026
State & Federal Innovation Cluster Designation
Industry led Center driving Innovation & Business Growth
NRIC Technical Goals & Strategies
Local Value-Added Product Innovation:
•Advanced Materials & Manufacturing Processes
•Advanced CLT Product Development (Accessory Dwelling Unit Innovations)
•Biomass Energy Production
•Biochar Production
Improved Forestry Practices with Private, State & Federal Landowners
•Improved Forest Health
•AI, Data Science, Digital Mapping and Data for Decision-making
•Automation, Robotics & Equipment Advances in logging and milling
•Methods to minimize soil disturbance and compaction during logging operations
•Feasible Wildfire Resiliency Practices
•Small Timber Farm Tech Solutions
•Water Information and Accounting (e.g., precision irrigation, groundwater recharge)
•Climate Resilience and Regenerative Planting
2023 Accomplishments
Childcare Expansion
5 grants over 4 years
2023 Accomplishments
5-year Countywide Strategic
Planning Process
2023 Accomplishments
Marketing to our County & Businesses
Weekly Newsletters 7500
Coffee With Colleen Weekly
Training Events 18
Advocacy North Olympic
Legislative Alliance
2023 Accomplishments
Grant Administration for Small Businesses
Program wide Port Angeles
NW Disaster Grants $535K $180K
2023 Accomplishments
Team
Colleen McAleer
Executive Director
Mitch Koonz
Communication Specialist
Lorie Fazio
Director of Operations
Rebekah Miller
APEX Program Director
Gabriel Bugarin
APEX Business Counselor
Dr. Dan Underwood
Research Scientist
& Economist
June Claypool
Grant Writer
We Are Clallam EDC