HomeMy WebLinkAbout03192024 CC MinutesCITY OF PORT ANGELES
CITY COUNCIL
Port Angeles, Washington
March 19, 2024
This meeting was conducted as a hybrid meeting.
CALL TO ORDER -REGULAR MEETING
Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer, Miller, Schromen-Wawrin, Schwab,
and Suggs.
Members Absent: None.
Staff Present: City Manager West, Attorney Bloor, Clerk Martinez -Bailey, C. Delikat, B. Smith, S. Carrizosa, D.
Sharp, and M. Healy.
PLEDGE OF ALLEGIANCE
Mayor Dexter led the Pledge of Allegiance to the Flag.
CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS
1. Recognition of National Social Worker Month
Mayor Dexter invited Kelly Hall of Olympic Peninsula Community Clinic to the front of the Chambers and read a
proclamation recognizing the event, stating social work is a profession truly dedicated to helping people Social
Worker Week. Ms. Hall took a moment to express her gratitude for the recognition.
PUBLIC COMMENT
Sean Coleman, residing outside the city, stated he is a Port Angeles business owner, and expressed concerns relative
to the selection process of the Lodging Tax Advisory Committee tax collector applicants.
Victoria Jones, residing outside the city, stated she is a Port Angeles business owner, expressed concerns relative to
the selection process of the Lodging Tax Advisory Committee tax collector applicants.
Gayle Brauner, city resident, expressed concerns relative to the selection process of the Public Safety Advisory Board
member.
Kelly Johnson, city resident, expressed concerns relative to the selection process of the Lodging Tax Advisory
Committee tax collector applicants.
Laurie Mittman, city resident, expressed concerns relative to the selection process of the Lodging Tax Advisory
Committee tax collector applicants.
Jake Purvis, residing outside the city and Port Angeles business owner, spoke to his interest to be considered for the
Lodging Tax Advisory Committee tax collector position.
CONSENT AGENDA
At the request of Council member Schwab, and after hearing no objection, Mayor Dexter added item J-3 -
Equipment Purchase — Replacement of Stormwater Division #1240 to the Consent Agenda as item E-11.
It was moved by Suggs and seconded by Carr to approve the Consent Agenda to include:
1. City Council Minutes of February 20, 2024 / Approve
2. Expenditure Report: From February 24, 2024 to March 8, 2024 in the amount of $2,673,040.95/ Approve
PORT ANGELES CITY COUNCIL MEETING — March 19, 2024
3. Laminar Law, PLLC Contract for Hearing Examiner Services / 1) Ratify the City Manager's appointment of
Laminar Law, PLLC for Hearing Examiner services; 2) authorize the City Manager to execute all related
documents; and 3) authorize the City Manager to make minor modifications and necessary.
4. Solid Waste Surplus Equipment Disposal /Authorize the City Manager to dispose, at public auction, the
equipment from the Solid Waste Division listed as a part of this memorandum, and direct that all proceeds from
the sale be credited to the Solid Waste Vehicle Replacement Fund.
5. Fire and Security Alarm Monitoring Service Agreement — Hi -Tech Security Inc /Approve and authorize the
City Manager to sign contracts with Hi -Tech Security, Inc. for fire and security alarm monitoring services for
an annual not -to -exceed amount of $1,079.88, including applicable taxes, for a three-year contract term, and
authorize the City Manager to make minor modifications to the contracts if necessary.
6. Community Development Block Grant Funds for Serenity House of Clallam County / 1) Approve and authorize
the City's Community Development Block Grant Administrator to sign and execute a standard agreement with
Serenity House of Clallam County and 2) authorize the City Manager to make minor modifications, as
necessary.
7. Vehicle Purchase — Purchase of New Stormwater Division Vehicle #2442 / 1) Approve the purchase of a new
Stormwater Division vehicle from Bud Clary Ford for an amount not to exceed $66,209.75, including tax and
accessories. 2) Authorize the City Manager to approve and execute the final purchase documents, to complete
the purchase, and to make minor modifications as necessary.
8. Vehicle Purchase — Replacement of Wastewater Division Vehicle #4600 / 1. Approve the purchase of a new
Wastewater Division vehicle that is the functional equivalent of existing vehicle #4600 from Bud Clary Ford,
for an amount not to exceed $66,209.75, including tax and accessories. 2) Authorize the City Manager to
approve and execute the f nal purchase documents, to complete the purchase, and to make minor modifications
as necessary. 3) Authorize the City Manager to surplus vehicle #4600, and to dispose of that vehicle in a
commercially reasonable manner, upon addition of the new vehicle to the City Fleet.
9. Vehicle Purchase — Replacement of Parks Department Vehicle #4700 / 1) Approve the purchase of a new Parks
Department vehicle that is the functional equivalent of existing vehicle #4700 from Bud Clary Ford, for an
amount not to exceed $66,209.75, including tax and accessories. 2) Authorize the City Manager to approve and
execute the final purchase documents, to complete the purchase, and to make minor modifications as necessary.
3) Authorize the City Manager to surplus vehicle #4700, and to dispose of that vehicle in a commercially
reasonable manner, upon addition of the new vehicle to the City fleet.
10. Vehicle Purchase — Replacement of Light Operations Division Forklift #4901 / 1) Approve the purchase of a
new Light Operations Division forklift that is the functional equivalent of existing vehicle #4901 from Pape
Material Handling, for an amount not to exceed $68,200, including tax and accessories. 2) Authorize the City
Manager to approve and execute the final purchase documents, to complete the purchase, and to make minor
modifications as necessary. 3) Authorize the City Manager to surplus vehicle #4901, and to dispose of that
vehicle in a commercially reasonable manner, upon addition of the new vehicle to the City fleet.
11. MOVED TO CONSENT AGENDA — J-3 Equipment Purchase — Replacement of Stormwater Division #1240 /
Rescind the previous City Council purchase authorization for this equipment procurement by the Solid Waste
Division. 2. Approve the purchase of a new Stormwater Division Sweeper that is the functional equivalent of
existing vehicle #1240 from Owen Equipment, for an amount not to exceed $393,369.70, including tax and
accessories. 3. Authorize the City Manager to approve and execute the final purchase documents, to complete
the purchase, and to make minor modifications as necessary. 4. Authorize the City Manager to transfer vehicle
#1240 to the Solid Waste Division at a fair market value once the new vehicle is placed into service.
Council discussion followed.
Motion carried 7-0.
OTHER CONSIDERATIONS
1. Waterfront District
Port Angeles Waterfront District Executive Director Marc Abshire and Board Chair Calab McMahon presented
slides on Elevate Port Angeles that included an update on their vision of the future of downtown Port Angeles which
included a 5-year strategic action plan vision and goal outline. Each spoke to downtown district boundaries. Council
asked questions and shared comments.
2. Olympic Community of Health: Connecting Community Members to Care
Olympic Community of Health Communication Specialist Bonnie Obremski presented a slideshow on the program
that passed out Connecting Community Members to Care reports, spoke to programs operating throughout
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PORT ANGELES CITY COUNCIL MEETING — March 19, 2024
Washington, and invited several others to speak to their work, including Miranda Burger of Olympic Community of
Health, and Helen Kenoyer, Kelly Hall and Leddie Rubalcava (attending virtually) of Olympic Peninsula
Community Clinic. Council asked questions and shared comments.
The Mayor recessed the meeting for a break at 7:28 p.m. The meeting reconvened at 7:34 p.m.
ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS
1. Ordinance Amendment — Right -of -Way Use Permit Insurance Requirements
Public Works & Utilities Director Mike Healy presented the revision to Port Angeles Municipal Code Title 11
updates required minimum liability insurance coverages provided to the City by the permittee and the ability for the
Director of Public Works & Utilities Director to require coverages and coverage amounts differing from the required
minimums and other Code revisions. Council discussion followed.
Mayor Dexter conducted a first reading of the ordinance by title, entitled,
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington amending Chapter 11.12.140 of the Port Angeles
Municipal Code.
The Mayor continued the matter to April 2.
OTHER CONSIDERATIONS CONTINUED
3. Neighborhood Associations
City Manager Nathan West turned the meeting over to Council member Meyer who provided background on the topic
and explained why the matter was important to him and why he asked Council to consider a discussion on the subject.
He spoke to benefits and how they could improve the community. Council discussion followed.
It was moved by Meyer and seconded by Miller to:
Direct staff to devise an implementation plan that would establish neighborhood associations and bring back before
the Council vote on the comprehensive plan that also considers funding sources and staffing.
Meyer requested to withdraw his motion. Hearing no objection, the motion was withdrawn.
It was moved by Meyer and seconded by Miller to:
After the motion was made and amended, the final motion passed:
Schedule a work session on the concept of neighborhood association within 100 days to discuss the topic.
Motion carried 6-1 with Suggs opposed.
It was moved by Schromen-Wawrin and seconded by Meyer to:
Appoint a subcommittee of no more than three council members, with appropriate support from staff, to bring back
guidelines on developing a Neighborhood Association plan prior to the council work session.
Motion carried 6-1 with Suggs opposed.
Hearing no objection, the members appointed to the subcommittee were Council members Meyer, Miller, and Schwab
The Mayor recessed the meeting for a break at 8:34 p.m. The meeting reconvened at 7:34 p.m.
4. Council Phone Discussion
City Manager Nathan West presented the item, outlined the options presented by staff, and introduced Information
Technologies Manager Eric Waterkotte. The Mayor turned the meeting over to Council member Schwab who provided
background on the topic and explained why the matter was important to him and why he asked Council to consider a
discussion on the subject. Council discussion followed.
It was moved by Miller and seconded by Meyer to:
Direct staff to pursue option B.
Motion carried 6-1 with Suggs opposed.
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PORT ANGELES CITY COUNCIL MEETING — March 19, 2024
4. Lodging Tax Advisory Committee and Planning Commission Appointments
Manager West presented the agenda item and spoke to the process and provided background.
It was moved by Schromen-Wawrin and seconded by Carr to:
Approve the recommendation of the Ad Hoc Committee for appointments to the Lodging Tax Advisory Committee
as specified in Table 1 and as outlined here in the minutes:
Christine Loewe -Tax Recipient for a term starting 3/l/2024 and ending 2/28/2026; and
Caitlin Sullivan -Tax Collector for a term starting 3/l/2024 and ending 2/28/2026; and
John Hauck - Citizen At Large for a term starting 3/l /2023 and ending 2/28/2025; approve the recommendation of the
Ad Hoc Committee for appointments to the Planning Commission as specified in Table 2, and as outline here in the
minutes:
Holden Fleming - Commissioner for a term starting 3/1/2024 and ending 2/29/2028; and
Daniel Steiger - Commissioner for a term starting 3/1/2024 - 2/29/2028; and
Anna Schorr - Commissioner to the unexpired term that began on 3/l/2022 and ending 2/29/2026; and
re -open applications for the Lodging Tax Advisory Committee's Citizen At Large position starting on March 20, 2024,
with a first review of applications on April 5, 2024.
It was moved by Meyer and was seconded by Miller to amend the main motion to
Substitute Jake Pervis for Caitlin Sullivan for the Tax Collector position.
Motion failed 1-6 with Meyer in favor.
The City Council returned to the main motion,
Motion carried 6-1 with Meyer opposed
5. Public Safety Advisory Appointment
Fire Chief Derrell Sharp provided the background on the matter that represented both the support of himself and
Police Chief Smith and the Public Safety Advisory Board that recommend the reappointment of Michael McGuire to
the Board. Council discussion followed.
It was moved by Schromen-Wawrin and seconded by Carr to:
Decline the recommendation put forward by the PSAB subcommittee, to reappoint Michael McGuire to the vacant
Public Safety Advisory Board position affiliated with an EMS agency that operates within the City for a 4-year term
beginning March 2024 through February 29, 2028.
Schromen-Wawrin moved to go to Executive Session and Miller seconded:
Go to Executive Session for 20 minutes and return to open session for continued discussion.
Motion carried 7-0.
City Attorney William Bloor announced the Executive Session would be held under authority of RCW
42.30.110(1)(f) and/ or (g), for the purpose of evaluating the qualifications of an applicant for public employment
until 9:40 p.m. At 9:19 p.m. the Council left the Council Chambers and moved to Jack Pittis conference room.
At 9:41 p.m. Council returned to the Council Chambers and in open session and returned to the original motion.
Due to the time, the Mayor moved to the Public Comment section of the agenda.
SECOND PUBLIC COMMENT
Laurel Cripe, thanked members who opposed short-term rentals in favor of long term housing.
Steve Workman, thanked Council for their consideration of appointments to the Lodging Tax Advisory Committee.
Carolyn Wilcox, city resident, spoke about the Elevate PA presentation suggested their efforts should include support
for building the Elwha hotel.
Susie Blake, city resident, spoke in support of the appointment of Michael McGuire to the Public Safety Advisory
Board.
Richie Ahuja, city residence, spoke about the Lodging Tax Advisory Board appointments and thanked members who
opposed short-term rentals in favor of long-term housing.
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PORT ANGELES CITY COUNCIL MEETING — March 19, 2024
It was moved by Schromen-Wawrin and seconded by Miller to:
To extend the meeting to the end of the agenda.
Motion carried 7-0.
It was moved by Schromen-Wawrin and seconded by Carr to:
Decline to reappoint the Public Safety Advisory Boards recommended applicant and direct staff to re -advertise the
vacant positions on our Public Safety Advisory Board.
Failed 2-5 with Carr and Schromen-Wawrin in favor.
It was moved by Carr and Schromen-Wawrin to:
Table the recommendation until after the Boards, Committees and Commission work session.
Motion to table failed 2-5 with Schromen-Wawrin and Carr in favor.
It was moved by Miller and seconded by Meyer to:
Reappoint Michael McGuire to the vacant Public Safety Advisory Board position affiliated with an EMS agency
that operates within the City for a 4-year term beginning March 2024 through February 29, 2028.
It was moved by Schromen-Wawrin and seconded by Miller to:
To waive executive privilege and confidentiality on the executive session that evening.
Attorney Bloor spoke to the motion.
Motion failed 1-6 with Schromen-Wawrin in favor.
Council returned to the original motion:
Reappoint Michael McGuire to the vacant Public Safety Advisory Board position affiliated with an EMS agency
that operates within the City for a 4-year term beginning March 2024 through February 29, 2028.
Motion carried 5-2 with Schromen-Wawrin and Carr opposed.
CONTRACTS & PURCHASING
1. Professional Services Agreement and Department of Commerce Grant Agreements Related to the 2025
Comprehensive Plan Periodic Update
Community and Economic Development Manager Shannen Cartmell presented the matter and provided background
information. Planning Supervisor Ben Braudrick spoke to the City Council positions and what the intent of the
appointments would be. Council discussion followed.
It was moved by Carr and seconded by Suggs to:
After the motion was made and amended:
Approve and award the Professional Services Agreement with MAKERS Architecture and Urban Design, LLC in the
amount of $322,160; approve acceptance of the Department of Commerce Climate Planning Grant in the amount of
$150,000; approve acceptance of the Department of Commerce Comprehensive Plan — Periodic Update Grant in the
amount of $125,000; authorize the City Manager to execute and implement all related documents, agreements and
future supplemental agreements; authorize the City Manager to make minor modifications as necessary; and appoint
Council members Schromen-Wawrin, Schwab, and Suggs to represent the City Council at scheduled stakeholder
meetings and be involved in the planning process.
Motion carried 7-0.
2. 10th Street Bike Boulevard and 8th Street — Grant Acceptance
Director Healy presented, spoke to it briefly offering specific details on the matter, and shared the staff recommendation.
It was moved by Schromen and seconded by Carr to:
Accept the Washington State Department of Transportation Pedestrian & Bicycle Safety Program Grant in the amount
of $1,959,000.00 and authorize the City Manager to execute all documents necessary including the Local Agency
Agreement, Project Prospectus, and make minor modifications as necessary.
Motion carried 7-0.
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PORT ANGELES CITY COUNCIL MEETING — March 19, 2024
It was moved by Carr and seconded by Dexter to:
Adjourn the meeting.
Motion carried 4-3 with Meyer, Schromen-Wawrin and Schwab opposed.
Mayor Dexter adjourned the meeting at 10:44 p.m.
Kate Dexter, Mayor
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Kari Martinez -Bailey,