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Home My WebLink About04022024 CC MinutesCITY OF PORT ANGELES CITY COUNCIL April 2, 2024 This meeting was conducted as a hybrid meeting. CALL TO ORDER -REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Carr, Council members Meyer, Miller, Schromen-Wawrin, Schwab, and Suggs. Members Absent: None. Staff Present: Deputy City Manager Goings, Attorney Bloor, Clerk Martinez -Bailey, C. Delikat, B. Smith, S. Carrizosa, D. Sharp, M. Healy, and S. Cartmel. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Proclamation in Recognition of the Public Service of Dennis Edgington Kate Dexter, Mike Healy Dennis Edginton took a moment to thank the Council for the recognition, his family for their support and recognized staff in the room who came to support him. PUBLIC COMMENT No public comment was received and the Mayor verified there was no one attending virtually that wished to speak. OTHER CONSIDERATIONS 1. Clallam County Economic Development Council Clallam County Economic Development Council Executive Director Colleen McAleer shared a presentation that covered the Recompete Grant, Natural Resources Innovation Center, a list of 2023 accomplishments, childcare expansion information, and a 5-year County -wide strategic planning process. Council had an opportunity to ask questions related to the presentation. CONSENT AGENDA At the request of Council member Schwab, and after hearing no opposition, Mayor Dexter added items J-1 Cemetery Sofiware Purchase- Project Number IT-0416 and J-2 CON 2024-04, Marine Drive Pavement, Award Construction Contract to the Consent Agenda as E-9 and E-10. It was moved by Carr and seconded by Miller to approve the Consent Agenda to include: 1. City Council Minutes of March 19, 2024 / Approve 2. Expenditure Report: From March 9, 2024 and March 22, 2024 in the amount of $3,120,853.65 3. Interlocal Agreement- Facility Use Sharing / 1.) Authorize the City Manager to sign the ILA between the City of Port Angeles, Port Angeles School District, Lower Elwha Klallam Tribe, and Peninsula College, and 2.) authorize the City Manager to make minor modifications to the ILA, if necessary. 4. Utility Construction Agreement Work by WSDOT - US 101 & SR 116 North Olympic Peninsula — Remove Fish Barriers — UTB 1564 / 1) Approve the Utility Construction Agreement Work by WSDOT — Utility Cost UTB 1564 with the Washington State Department of Transportation in the not to exceed amount of $299, 903 and 2) authorize the City Manager to sign and administer the Agreement and to make minor modifications to the Agreement as necessary. 5. Pad -Mounted Transformers - Bid Rejection — MEC-2024-09 / Reject all bids received for the Pad -Mounted Transformers, MEC-2024-09, and direct staff to re -bid at a later time. PORT ANGELES CITY COUNCIL MEETING — April 2, 2024 6. Interlocal Agreement for Shared Duty Chief Services / 1) Approve the attached Interlocal Agreement with Clallam County Fire District #2 for Duty Chief coverage and 2) authorize the City Manager to sign the agreement on behalf of the City and make minor modifications as necessary. 7. Refurbishment of Distribution Transformers Service Agreement / 1) Award a contract to Sunbelt Solomon of Bakersfield, CA, for the refurbishment of Distribution Transformers, for the not to exceed amount of $65,000, including applicable taxes, and 2) authorize the City Manager to sign all documents necessary to execute and administer the agreement for the project and make minor modifications as necessary. 8. Multi -Agency Interlocal Agreement for Hazard Mitigation and Climate Planning / 1) Approve the Interlocal agreement between the Cities of Forks, Port Angeles, Sequim and Clallam County, and 2) Authorize the City Manager to sign and administer the agreement on behalf of the City and to make minor modifications as necessary. 9. MOVED TO CONSENT AGENDA / J-1 - Cemetery Software Purchase- Project Number IT-0416 / 1.) Authorize the City Manager to sign a contract with CemSites (Cloud Software for Cemeteries), and 2.) authorize the City Manager to minor modifications to the contract, if necessary. 10. MOVED TO CONSENT AGENDA / J-2 - CON 2024-04, Marine Drive Pavement, Award Construction Contract l 1) Award a construction contract to Lakeside Industries of Port Angeles, WA, for the Marine Drive Pavement Project CON 2024-04 in the amount of $809,432.50, including applicable taxes, and 2) authorize the City Manager to sign and make minor modifications to the contract if necessary. Motion carried 7-0. RESOLUTIONS NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. Interfund Loan between Solid Waste and Water Utility Funds Finance Director Sarina Carrizosa introduced the matter and stated that staff seek City Council authorization for a $1.5M interfund Loan from the Water Utility to the Solid Waste Utility, adding that the matter was planned and discussed during the 2024 Budget Process and during the Cost of Service analysis done in the fall of 2023 for the Solid Waste utility rates. Mayor Dexter read the resolution by title, entitled, RESOLUTION NO.04-24 A RESOLUTION of the City of Port Angeles authorizing an interfund loan from the Water Utility Fund to the Solid Waste Fund. It was moved by Miller and seconded by Meyer to: Pass the Resolution approving an interfund loan between the Water Utility fund and the Solid Waste Utility fund in the amount of $1,500,000.00. Motion carried 7-0. CITY COUNCIL REPORTS Council member Meyer spoke about a Clallam Transit System update that showed increased ridership on the public transportation system. Additionally, Council member Meyer spoke to a Chamber of Commerce budget update, an upcoming volunteer fair, and the May 5 Spring Spruce Up in Downtown Port Angeles as well as Port Angeles Public Access Strategic Plan. Council member Miller spoke about a Utility Advisory Committee meeting, attending a surplus property training with City staff, Council appointed Ad Hoc Committee work for sending advisory group appointment recommendations to City Council, and a ride along with the Fire Department. Additionally, she spoke to attendance at a Housing Task Force meeting, a Chamber of Commerce meeting to view the State of the City presentation by Manager West, a Peninsula Housing Authority Strategic Planning event, a Peninsula College presentation, and a Olympic Community of Health presentation. Council member Miller also shared information on an upcoming training related to mental health and asked to be excused from the April 16 meeting. Deputy Mayor Carr spoke about new members on the North Olympic Development Council Board and stated she has been appointed as Secretary. Additionally, she spoke to a recent training related to safety and security on the Page 2 of 3 PORT ANGELES CITY COUNCIL MEETING — April 2, 2024 Coho Ferry during an event, and the February William Shore Memorial Pool Board meeting and spoke to an update related to childcare. Council member Schromen-Wawrin spoke about Clallam County Economic Development Council's strategic plan, the need for housing, about vacant and blighted properties, and suggested a vacant property fee. Council member Schwab spoke about vacant properties, shared an AWC City Action days report, gave a Olympic Peninsula Tourism Committee update. Council member Schwab also spoke to the North Olympic Re -Compete Grant update and job development subcommittee, attending Council appointed Ad Hoc Committee work for sending advisory group appointment recommendations to City Council, and the upcoming Council appointed Neighborhood subcommittee meeting. Council member Suggs spoke to attending William Shore Memorial Pool Board meeting and gave an update on the childcare project development. Additionally, Council member Suggs spoke to attending a Solid Waste Advisory Committee meeting, attending Clallam County Marine Resources Committee subcommittee meeting, an upcoming ribbon cutting ceremony for Volunteer Field and the importance of water conservation. Mayor Dexter spoke to the upcoming Feiro Marine Life Center ribbon cutting and Law Enforcement Disability Committee is in need of members. No other reports were given. INFORMATION Deputy City Manager Goings, spoke to updates and reports contained in the packet and turned the meeting over to Parks & Recreation Director Corey Delikat who spoke to a ribbon cutting ceremony at Volunteer Field. SECOND PUBLIC COMMENT James Taylor, city resident, spoke about vacant property fees, blighted properties and the work done by the Planning Commission. Susie Blake, city resident, spoke about the 8" Street Paving Project and asked that attention be paid to potential neighborhood impacts. Stephen Pelayo, residing outside the city and Port Angeles business owner, spoke about the Welcoming Vista project and spoke about vacant and blighted properties. John Ralston, city resident, spoke about the 8' Street Paving Project. ADJOURNMENT Mayor Dexter adjourned the meeting at 7:30 p.m. Kate bexter, Mayor Page 3 of 3 At Kari Marti ez- t ey, City Cler