HomeMy WebLinkAboutUAC 04092024 Agenda Packet
APRIL 9, 2024
City of Port Angeles UTILITY ADVISORY COMMITTEE Agenda
This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council
members, and City staff have the option to attend the meeting in person, in Council chambers at City Hall
th
located at 321 East 5 Street, Port Angeles, or remotely via telephone or video link.
The Chair may determine the order of business for a particular UAC meeting. The agenda should be arranged
to best serve the needs and/or convenience of the UAC and the public. The Chair will determine time of break.
Hearing devices are available for those needing assistance. The items of business for regular UAC meetings
may include the following:
A. Call to Order – Regular Meeting at 3:00 p.m.
B.Public Comment
The Utility Advisory Committee (UAC) desires to allow the opportunity for Public Comment. However, the
business of the City must proceed in an orderly and timely manner. Visit https://www.cityofpa.us/Live-Virtual-
Meetings to learn how to participate during public comment and or watch the meeting live. Written public
comments can be submitted to: gking@cityofpa.us, comments will not be read aloud but will be made part of
the record. Comments should be received by 10:00 a.m. Tuesday, April 9, 2024.
For audio only please call: 1-844-992-4726
Use access code: 2550 512 5722
Password: pcRxeraT235 (72793728 from phones and video systems)
Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You
will be notified when it is your turn to speak. This access code is good for the April 9, 2024 meeting only.
If you are joining in through the WebEx link:
https://cityofpa.webex.com/cityofpa/j.php?MTID=mf6c831dfb0a0b211873bcccc163bf23b
and wish to make a comment or public testimony, please use the “raise your hand” feature in WebEx. You will
be notified when it is your turn to speak.
Members of the public may address the UAC at the beginning of any Regular Meeting under "Public
Comment." The UAC desires to allow the opportunity for Public Comment. However, the business of the City
must proceed in an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole
discretion, may set such reasonable limits as are necessary to prevent disruption of other necessary business. At
its most restrictive, Public Comment shall be limited to a total of 15 minutes for the Public Comment period.
Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If
more than 20 people are signed up to speak each speaker may be allocated two (2) minutes.
April 09, 2024 Port Angeles UAC Meeting Page 1
Individuals who are residents of the City or own businesses within the City will be called to speak first, with
preference given to those who wish to speak to an item on the meeting’s agenda. If time remains, the presiding
officer will call other individuals wishing to speak, generally in the order in which they have signed in. If time
is available, the presiding officer may call for additional unsigned speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether they have any other
pertinent connection to the City, and whether they are appearing as the representative of an organization.
Excerpts: Council Rules of Procedure Section 12
C. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
D. Minutes February 13, 2024 | Approve
E. Cardboard Waste Disposal Contract with McKinley Paper Co. Recommendation/
Mike Healy, Director of Public Works and Utilities
F. Wastewater Capacity Improvements – Construction Update/Presentation
By Weston Jorgenson, Capital Projects Inspector II
G. City Hall East Parking Lot LID TR1215 Project Update/Presentation
By Vince McIntyre, Capital Project Engineer
H. Future UAC Topicsfrom Members
H1. Discuss possible date for joint meeting with Planning Commission
I. Next Meeting May 14, 2024
Adjournment
April 09, 2024 Port Angeles UAC Meeting Page 2
UTILITY ADVISORY COMMITTEEMEETING
Hybrid Meeting
Port Angeles, WA 98362
February 13, 2024
3:00 p.m.
I.A. Call to Order
Chair Mattias Järvegren called the meeting to order at 3:01pm.
B.Roll Call
UAC Assigned
Councilmembers Present:Mayor Kate Dextor, Councilmember Amy Miller, and Councilmember Lindsey
Schromen-Wawrin (Arrived at 3:02)
UAC Members Present:Chair Mattias Järvegren, Robert Kajfasz, Terry Nishimoto and Richard French
UAC Members Absent: Laura Dodd
Staff Present: Public Works and Utilities Director Mike Healy, Power Resources Manager Gregg
King, Public Works and Management Assistant Jessica Toth, and City Attorney
William Bloor
II.Public Comment The public is invited to provide written comments via e-mail prior to the meeting, call-
in and via WebEx.
There was no public comment.
III.Late Items
There were no late items. Director of Public Works and Utilities Mike Healy did announce the newly
reconfigured Conservation page on the City website.
IV.Approval of Minutes
Mayor Dextormoved to approve the January 9, 2024,minutes. Member French seconded the motion.
Chair Järvegren asked if there was unanimous consent, hearing no opposition, the motion carried
7-0.
V.Solid Waste Operating Permit renewal
Public Works and Utilities Director Mike Healy gave a short informational update that the Operating
Permit for the Solid Waste Facilities has been granted by the Clallam County Department of Health and
Human Services for a term effective January 19, 2024, through December 31, 2028. The Terms and
April 09,2024Port Angeles UAC MeetingPage 3
Conditions of this permit renewal remain unchanged.
VI. Bonneville Power Administration post-2028 Power Contract Update
An Attorney for the Washington Public Agencies Group (WPAG), Ryan Neale, gave a presentation
regarding the new BPA Power Contracts. The BPA has been holding a series of workshops and listening
sessions to determine how to structure the wholesale power contracts for the next contract period
beginning October 1, 2027, in the Fiscal Year 2028.
Attorney Neale has been the lead in tracking and providing input to the BPA on behalf of the City of Port
Angeles and twenty-three other public utilities. He provided the advantages and disadvantages regarding
the new 19-year contract with the BPA.
As the contracts continue to be drafted, Attorney Neale will provide updates and impacts to the City.
Discussion followed.
VII. Electric Vehicle Charger Grant Recommendation
Power Resources Manager Gregg King gave a verbal update regarding two grants the City has been
awarded for Electric Vehicle charging stations. The US Department of Transportation awarded the City
$2.1 million to install 50 EV chargers at different locations throughout the City for public use and for
current and future city fleet electrification use. The Washington State Department of Commerce also
awarded the City $22,500 to install a DC Fast Charger.
Mr. King asked that the board provide a favorable recommendation for City Council to authorize the City
Manager to approve both grants, sign the grant agreements, and make minor modifications as needed.
Discussion followed.
Major Dextor moved to provide a favorable recommendation for City Council to authorize the City
Manager to approve the USDOT EV Charger and WADOC EV Charger grants, sign the corresponding
contracts pending a satisfactory contract review, and to make minor modifications as necessary.
Member French seconded the motion.
Councilmember Schromen-Wawrin questioned the reasoning for staff choosing a mix of both DC fast
chargers and Type 2 chargers.
Discussion followed.
Chair Järvegren asked if there was unanimous consent, hearing no opposition, the motion carried
7-0.
VIII. Next Meeting Date: March 12, 2024
IX. Adjournment: 4:32 p.m.
______________________________________ ________________________________________
Chair Mattias Järvegren Jessica Toth,
Public Works Management Assistant
April 09, 2024 Port Angeles UAC Meeting Page 4
Date: April 9, 2024
To: Utility Advisory Committee
From:Mike Healy, Director of Public Works &Utilities
Subject: Cardboard Waste Disposal Contract with McKinley Paper Co.
Summary: The purpose of this memo is to obtainafavorable recommendation from the Utility
Advisory Committee to City Council toapprovala recycled cardboard supply contract withMcKinley
Paper Company, a New Mexico Corporation, (herein the Company)to dispose of cardboard waste from
the City. The Company shall be entitled to receive the cardboard product from the City, provided the
Company uses it, to the satisfaction of the City, for an environmentally sound recycling purpose in the
Company’s Port Angeles mill.
Funding: There is no direct funding obligation associated with this action.
Recommendation:Provide a favorable recommendation for City Council to approve the attached
contract with McKinley Paper Company, and authorize the Director, Public Works and Utilities to sign
the contract and make minor modifications to the contract, if necessary.
Background / Analysis: On January 16, 2024, City Council approved and granted the Director of
Public Works and Utilities the authority to dispose of recycled cardboard waste for environmentally
sound beneficial use by regional facilities in an effort to curb transportation costsassessed for the current
disposal site in Seattle, WA.
The City ships approximately three (3) loads per week of cardboard for recycling that average eight (8)
tons per load. This process incurs transportation costs of an estimated $225,000 annually or $2,300 per
load. The City receives an $87/ton rebate, but with this rebate, the net loss is approximately $1,600 per
load.
The terms of the contractto transfer the ownership of cardboard product for which the City no longer has
need to the Company shall be for a continuous period of five (5) years from the date of signature of the
Port Angeles Director, Public Works and Utilities. The cardboard product shall be transported from City
facilities to the Company’s mill by means determined by the City. The Company shall weigh each load
as part of delivery and provide the City with a monthly report of material received by detailing load
weights. The Cityshall provide the cardboard product in accordance with the terms of the agreement.
The contract will allow the City to dramatically reduce the cost of product transportation and disposal,
eliminate the truck generated emissions associated with the semi-tractor loads to the Seattle area, and
foster environmentally sound practices for recycling cardboard wastelocally.
Funding Overview:There is no direct funding obligation associated with this action, however, it is
anticipated this change will provide a cost savings to the Solid Waste Fund.
Date: April 9, 2024
To: Utility Advisory Committee
From:Mike Healy, DirectorofPublic Works &Utilities
Subject: Wastewater Capacity Improvements CON-2023-06 –Construction Update
Summary:Hear a presentation regarding the Wastewater Capacity Improvements project CON-2023-
06 construction progress and update.
Funding:N/A
Recommendation: Presentation Only
Background / Analysis: On May 2, 2023, City Council approved to award a construction contract for
the Wastewater Capacity Improvements Projects. The projectaddresseshigh risk capacity constrained
segments of the sanitary sewer collection system and construction oftwo high priority projects, the
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WW0120 Pump Station 3 Force Main Replacements and WW0220 West 4Street Capacity
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Improvement. These projects include construction of a gravity sewer main on West 4Street improving
capacity of a sewer conveyance originally built in 1965 and upgrading the Pump Station 3 pressure sewer
main on Marine Drive originally built in 1967. These conveyance upgrades serve to increase sewer
capacity to an area which contains 41% of City utility customers, in addition to a significant portion of the
City’s projected future growth. They will ensure that the Wastewater utility maintains a level of service
for existing City residents, while expanding capacity for projected future growth, and the Title 17 housing
density revisions implemented through the “Pursuing Housing for All” Land Use Code.
Date: April 9, 2024
To: Utility Advisory Committee
From:Mike Healy, DirectorofPublic Works &Utilities
Subject: City Hall East Parking Lot LID TR1215 –Project Update
Summary:Hear a presentation regarding an update on the City Hall East Parking Lot LID TR1215
project.
Funding:N/A
Recommendation: Presentation Only
Background / Analysis:
This project seeks to retrofit the East City Hall parking lot by installing stormwater management
techniques that will mitigate stormwater flows, provide treatment before runoff is discharged to Peabody
Creek, and serve as a showcase for low-impact development (LID) techniques to the community and local
developers.
The City applied for and was awarded a Water Quality Stormwater Facility grant for construction of this
project from the Department of Ecology in November 2022. The grant requires a 15% match from the
City for a total project agreement amount of $1,182,854.12; of which, $1,106,854.12 is allocated for
construction. The City’s 15% match was set aside in the 2024 Capital Budget.
The Department of Ecology offered additional funds for the full project bid to the City to cover
construction funding shortfall with no additional match required in the amount of $376,694.00.
On February 20, 2024, City Council approved the Construction Bid Award to Bruch & Bruch
Construction, Inc., from Port Angeles, WA. Construction is anticipated to begin on April 22, 2024.
H. Calendar of Actions and Meetings
What topics would the Committee like to hear?
• 2024 Budget
• Cost of Service Studies – Electric, Storm Water, and Solid Waste
• Utility Rates – as needed
April 09, 2024 Port Angeles UAC Meeting Page 8
Next UAC Meeting
May 14, 2024
3:00 –5:00 PM
This meeting will be conducted as a hybrid meeting.
April 09, 2024 Port Angeles UAC Meeting Page 9
2024
9,
April
Committee
Project #TR1215
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Utility
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Questions?
Wastewater Capacity Improvements
Wastewater Capacity Improvements
Wastewater Capacity Improvements
Wastewater Capacity Improvements
Wastewater Capacity Improvements
Wastewater Capacity Improvements
Wastewater Capacity Improvements
Wastewater Capacity Improvements
Wastewater Capacity Improvements
Wastewater Capacity Improvements
Wastewater Capacity Improvements