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HomeMy WebLinkAboutCC Minutes 07182023CITY COUNCIL MEETING Port Angeles, Washington July 18,2023 This meeting was conducted as a hybrid meeting. CALL TO ORDER JOINT SPECIAL MEETING Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:00 p.m. City Council Members Present: Mayor Dexter, Council Members Carr, McCaughan, Schromen-Wawrin and Suggs. Council Members Absent: Deputy Mayor Meyer and Council member Miller' Clallam County Commissioners Present: Commissioner and Chair Ozias, Commissioners French and Johnson. City Staff Present: City Manager West, Assistant City Attorney Cowgill, Clerk Martinez-Balley, B. Smith, S. Carrizosa, M. Healy, and K. Hatton. Clallam County Staff Present: R. Cameron, R. Turner, and B. King. MEETING _AND City of Port Angeles Public Works and Utilities Director Mike Healy provided project management updates and information relative to the County and City's roles in design effort, with Clallam County Undersheriff Ron Cameron as Project Director and Director Healy as the City's representative. City Attorney William Bloor spoke about the pro""tt and provided information on Tenants in Common and outlined a number of issues that will need to be addressed reiative to joint occupancy. He spoke about general maintenance agreement matters that should be addressed in a long-term agreement and said current work on a draft agreement was underway and that it would come back for approval. Clallam County Undersheriff Cameron and PenCom Deputy Director Karl Hatton spoke about details ofthe project, for the 9-l-1 dispatch space, convenient location near the airport, and the potential for expansion in the future if needed. At 5:18 p.m., the Mayor opened the matter up for discussion. Joint discussion followed. Attorney Bloor suggested next steps relative to short-term or immediate actions that may need to be addressed until the management agreement was in place. City Manager Nathan West confirmed the management agreement authorized by City Council had been signed.-Continued discussion followed. It was moved by Dexter and seconded by Carr to: Authorize the City Manager to work with the County for the short-term needs, and who should carry them out, until a management agreement is in place. Motion carried 5-0. ADJOURNMENT Mayor Dexter adjourned the Special Meeting at 5:48 p.m. CALL TO ORDER-GI]I,AR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. It was moved by Schromen-Wawrin and seconded by Carr to: Excuse Deputy Mayor Meyer and Council member Miller from the meeting Motion carried 5-0. ROLL CALL Members Present: Mayor Dexter, Council Members Carr, McCaughan, Schromen-Wawrin and Suggs. Members Absent: Deputy Mayor Meyer, Council member Miller. PORT ANGELES CITY COUNCIL MEETING - July 18,2023 Staff Present: City Manager West, Assistant City Attorney Cowgill, Clerk Martinez-Bailey, C. Delikat, B. Smith, S Carrizosa, D. Sharp, and M. Healy. PLEDGB OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS. PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Water and Wastewater Recognition Mayor Dexter read a proclamation recognizing and congratulating the City's water and wastewater teams on the occasion of State of Washington recognition of exemplary operations. Directly Healy presented the award to Water Treatment Plant Superintendent Benji Flores and Wastewater Treatment Plant Superintendent Tyler White. PUBLIC COMMENT Jasmine Hunt, city resident, spoke about a car accident that occurred near at the Gateway Center that damaged a fence at that location. Gayle Brauner, city resident, spoke about Roberts Rules of Order Sammie Adolfsen, city resident, spoke about challenges with her living situation. Tammy Dziadek, city resident, spoke about drug use taking place in her neighborhood. CONSENT AGENDA At the request of Council member Suggs, Mayor Dexter pulled Item E-3 from the Consent Agenda to be considered as a separate item. It was moved by Sugg sand seconded by McCaughan to approve the Consent Agenda to include: l. City Council Minutes of July 5,2023 I Approve 2. Expenditure Report: From June 24,2023 to July 7 ,2023 in the amount of $2,481 ,491.05 I Approve 3. PULLEDFROMCONSENT 4. Chip Seal-Reject Bid I Reject all the bids receivedfor the 2023 Chip Seal Project, CON-2023-18 and direct staffto re-bid the work after completing the actions described in the memo in the Council packet. 5. Award Sidewalk Trip Hazard Removal Contract I Authorize the contract awardfor 2023 Sidewalk Trip Hazard Removal to Precision Concrete Cutting of Provo, UT in an amount not to exceed $50,046.50; and authorize the City Manager to sign contract ogreements and make minor modiJications where necessary 6. G-2 Renewal of Ordinance to Suspend Select Permit Fees Until September 1,2024 / Conduct lst Reading / Waive 2nd Reading / Adopt Ordinance 1. J-l Wastewater Capacity Improvement Amendment Professional Services Agreement I Approve Amendment I to the Wastewater Capacity Improvement Design Services-Professional Services Agreement with Kennedy Jenks Consultants increasing the total contract value by $86,105.00 to a new not to exceed amount of $559,652.00, extend the agreement expiration date to April 30, 2024, and authorize the City Manager to sign and implement the Amendment and to make minor modifications to the agreement, as necessary 8. J - 2 Ecology Pollution Prevention Assistance Grant Agreement and Acceptance I Approve Interagency Agreement No C2400027, enobling the City to receive reimbursement compenscttion of up to $229,346.76 for continuing the Pollution Prevention Assistance Program over the next two years and authorize the City Manager to execute and administer Agreement and make minor modifications, as necessary 9. J 3 PenCom Notification Software Contract I Authorize the City Manager to sign a software contract with Hiplinkfor a period of 5 years in an amount not to exceed $140,000.00 end to make minor modifications if necessaty 10. i-4 4. Bilateral Transfer of Energy Conservation Funds / Authorize the City Manager to negotiate and execute a bilateral tronsfer agreement with Eugene Water and Electric Board in an amount of $400,000 Page 2 of5 PORT ANGELES CITY COUNCIL MEETING - July 18, 2023 with a return ctmount to the city of $100,000 by EIVEB of in the next rate period which begins on October 1, 2023, and to make minor modifications to the agreement qs needed I l. J-5 Vehicle Purchase Replacement of Fire Department Medic Unit #7201 I Approve the purchase and ouffitting of a new Fire Department Medic Transport Unit and authorize the City Manager to sign a contract for the purchase and outfitting in an amount not to exceed 8230,000.00, and make minor modifications as necessary, ancl authorize the City Manager to surplus the #7201 chassis once the new unit is placed into service PULLED FROM CONSENT - E-3 City Hall Parking Lot Bid Rejection It was moved by McCaughan and seconded by Schromen-Wawrin to: Reject all bids received for the East City Hall Parking Lot Local Improvement District Retrofit Proiect, CON-2023- 28 and direct staff to re-bid the work after completing the actions identified below in this memo. Motion carried 4-0 with Suggs recusing herself from the vote. ORDINANCES NOT REOUIRING COUNCIL PUBLIC IIEARINGS 1. Second Amendment to the 2023 Budget Director Carrizosa presented the agenda item that included a first reading of a proposed ordinance that would amend the City's budget a second time. Mayor Dexter read the ordinance, by title, entitled, ORDINANCE NO._ AN ORDINANCE of the City of Port Angeles, Washington, amending the City's 2023 budget for the second time. The Mayor continued the matter to the August l5 meeting. INFORMATION Manager West stated a July work session would not be scheduled and held on the first Tuesday in August. He spoke about upcoming events reminded Council there would not be a meeting at the newly opened Field Arts and Events Hall. PUBLIC HEARINGS 1. Opioid Settlement Funding Application Period Fire Chief benell Sharp provided background on the agenda item which included Council action and the creation of a sub-committee. Chief Sharp spoke about next steps outlined in the Council memo that included a need for Council to adopt a methodology for obtaining proposals for use of Opioid Funds and stated the funds must be used for approved pu.por"r as outlined in the settlement agreement. The Council adopted a methodology at its July 5th regular meeting. This methodology created a process for Council to obtain community-based input on the use of opioid settlement funding, u pro."rs, for receiving funding request applications, the establishment of a sub-committee to review and recommend programs for funding to council, and the designation of the Finance Director as the City's agent for distribution of Opioid funds and required reporting. Council discussion followed. At 6:31 p.m. the Mayor opened the public hearing. After verifying there were no other public testimonies to be heard, the Mayor closed the public hearing. It was moved by Schromen-Wawrin and seconded by Carr to: After the motion was made and amended, the Council considered the following motion: Announce Council's intent to receive program proposals and establish an application deadline of Tuesday August lst at 5:00 pm., appoint a Council sub-committee for the pulpose of reviewing and recommending program proposals to City Council for Opioid Settlement Funding, and inform the sub-committee of the Council's priorities for program funding, announce the August l5th City Council Meeting as the date scheduled for Opioid Settlement Funding awards, and add Council member Suggs should the committee of members of Meyer and Miller not be able to sele on the committee. Motion carried 5-0. Page 3 of5 PORT ANGELES CITY COUNCIL MEETING -July 18,2023 The Mayor clarified the intention of the motion was the subcommittee would be dissolved once the final action was taken by Council. No opposition was heard. 2. Closeout Public Hearing regarding the Community Development Block Grant (CDBG) for Public Services Provided to Ilouseholds Impacted by the Coronavirus Pandemic Closeout Director Carrizosa spoke about action taken by Council through a contract signed with the Department of Commerce in April of 2021 to provide community resources for rent, mortgage and utility relief to residents in Clallam County. Director Carrizosa added that the City partnered with OlyCap as the sub-recipient of this grant to distribute funding as allowed in the grant to provide rent, mortgage and utility payments to community households in need due to impacts from the coronavirus pandemic. She spoke about the CDBG grant requirements which included the City must hold a final public hearing on the project performance ofthis grant as part ofthe final closeout process. Council discussion followed. At 6i45 p.m. the Mayor opened the public hearing. After verifying there were no other public testimonies to be heard, the Mayor closed the public hearing. It was moved by Schromen-Wawrin and seconded by Suggs to: Authorize the Finance Director to sign all final closeout documents related to the CDBG grant. Motion carried 5-0. Mayor recessed the meeting for a break at 6:51 p.m. The meeting reconvened at 7:00 p.m. OTHER CONSIDERATIONS 1, Pronunciation Exercise: Pebble Beach Park - s4a?46?ant cfw4en ?essaqhi4t Guest speaker Port Angeles High School World Language Teacher Wendy Sampson provided background on the Klallam.language titles given to the Pebble Beach Park and pocket beaches and shared information on the upcoming canoe journey. The Council andstaff said the name of the park together along with Ms. Sampson. ! RESOLUTIONS NOT RBOUIRING COUNCIL PUBLIC HEARINGS 1. Transportation Benefit District Tax Increase Resolution Manager West presented the agenda item. Director Carrizosa spoke about the continuation of discussion from the Strategic Planning work sessions in March and April and provided specific details about options for Council to consider. During the April 24,2023 work session Council selected six items from this presentation and directed Staff to begin moving forward with these options for balancing the City's budget: Manager West added information on legislative action allowed for flexibility in their action. After the motion was made and seconded, Council discussion followed. It was moved by Schromen-Wawrin and seconded by Suggs to: Direct Staff to bring an ordinance back to Council aI a later meeting to adopt the increase to Transportation Benefit District tax through Councilmanic action. Motion carried 5-0. OTHER CONSIDER CONTINUED 2. Discussion of Council 2024 Budget Goals Manager West presented the agenda item and said the time on the agenda was held as an opportunity for Council to discuss budget goals. He spoke about the revenue items supported by Council outlined in the Council packet, shared from a goal and policy perspective it was important for Council to have the opportunity to patriciate through their discussion and direction. Council discussion followed. CITY COUNCIL REPORTS Council member Carr spoke about a public art opportunity through the Port Angeles Fine Arts Center and spoke about the upcoming Day of Play. Page 4 of5 PORT ANGELES CITY COLINCIL MEETING - July 18,2023 Council member Schromen-Wawrin spoke about an update from the Association of Washington Cities legislative committee. Council member Suggs spoke about a recent Clallam County Marine Resources Committee and a short-term rental committee meeting, and an update from the tribal community. Mayor Dexter spoke about an upcoming Fiero meeting and that she would be missing the second meeting in August. No other reports were given SECOND PUBLIC COMMENT No public comment was received. EXECUTIVE SBSSION Based on input from Assistant City Attomey Chris Cowgill, Mayor Dexter announced the need for an Executive Session under RCW 42.30.110(1Xi) to discuss potential litigation with legal counsel and closed session under authority of RCW 42.30.140(4\ to discuss collective bargaining with an employee organization until 8:52 p.m. At 8:12 p.m. the City Council moved the meeting to the Jack Pittis meeting room. Based on input from staff, at 8:50 p.m., the City Clerk announced the need for an additional l5 minutes, adjourning at 9:05 p.m. ADJO NMENT Mayor Dexter adjoumed the meeting at 9:1 I p.m. Kate Dexter, Mayor Kari Martinez-Bailey, G Page 5 of5