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HomeMy WebLinkAbout03-24RESOLUTION NO. ff�� A resolution of the City Council of the City of Port Angeles authorizing the submittal of a WWRP-Trails application for grant assistance from the Recreation and Conservation Office. WHEREAS, the Recreation Conservation Office (RCO) provides grants to Cities, Counties, Park Districts, Tribes, and Nonprofit Organizations to protect and improve Washington's natural and outdoor recreation resources; and WHEREAS, the City is pursuing grant assistance from the RCO to aid in financing the cost of a project known as the first phase of the Race Street Complete Street project; and WHEREAS, this type of grant assistance ordinarily requires matching funds totaling 25%, with 10% of the matching funds paid from the Grantee's local funds; and WHEREAS, due to hardships created by COVID, RCO has waived the required 10% local match for all Western Washington Recreation Program (WWRP)- Trails grants; and WHEREAS, the City has collected funds from several federal sources to fully pay the 25% matching funds required without expending City funds; and WHEREAS, no General Fund dollars are required for this grant at this time. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles, Washington, that (1) the City Manager is authorized to make formal application to the Recreation Conservation Office for grant assistance for the first phase of the Race Street Complete Street project and that any grant assistance received will be used for direct costs associated with implementation of the project and that no General Funds dollars are associated with this grant; and (2) this resolution may become part of a formal application to the Recreation Conservation Office Grant Program; and (3) the City of Port Angeles provided appropriate opportunity for public comment on this application. (4) Grant assistance is contingent on a signed Agreement between RCO and the City. The City shall enter into such Agreement knowingly and voluntarily. -1- (5) The City understands that grant policies and requirements vary depending on the grant program applied to, the grant program and source of funding in the Agreement, the characteristics of the project, and the characteristics of the City. (6) The City understands that prior to its authorized representative(s)/agent(s) executing any Agreement, the RCO may make revisions to its sample Agreement and that such revisions could include indemnification and the legal venue stipulation requirements. The City accepts the legal obligation that it shall, prior to execution of the Agreement(s), confer with its authorized representative(s)/agent(s) as to any revisions to the project Agreement from that of the sample Agreement. The City further acknowledges and accepts that if its authorized representative(s)/agent(s) executes the Agreement(s) with any such revisions, all terms and conditions of the executed Agreement shall be conclusively deemed to be executed with the City's authorization. (7) Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the project referenced above. (8) If matching funds are required for the grant, the City understands it must certify the availability of those matching funds at least one month before funding approval by RCO. In addition, the City understands it is responsible for supporting all non - cash matching share commitments to this project should they not materialize. (9) The City acknowledges that if it receives grant funds managed by the RCO, the RCO will pay the City on a reimbursement basis only. The City understands reimbursement basis means that it will only request payment from RCO after the City incurs and pays grant eligible and allowable costs. RCO may also determine an amount of retainage and hold that amount until all project deliverables, grant reports, or other responsibilities are complete. (10) This resolution is deemed to be part of the formal grant application to RCO. (11) The City warrants and certifies that this resolution was properly and lawfully adopted following the requirements of the City and applicable laws and policies and that the City has full legal authority to commit our organization to the warranties, certifications, promises and obligations set forth herein. -2- (12) City of Port Angeles Resolution 20-20, originally adopted for the project did not provide sections 4 -11 above. (13) This resolution is signed and approved on behalf of the City of Port Angeles by the following authorized member. PASSED by the City Council of the City of Port Angeles at a special meeting of said Council held on the 5`h day of March, 2024. IA -- Kate Dexter, Mayor AATT ST: 4 Kari artinez-Bai ey, ?7er APPROVED AS TO FORM: �r l William E. Bloor, City Attorney -3-