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Home My WebLink AboutCC Minutes 04162024CITY OF PORT ANGELES CITY COUNCIL April 16, 2024 This meeting was conducted as a hybrid meeting. CALL TO ORDER -REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer, Schromen-Wawrin, Schwab, and Suggs. Members Absent: Council member Miller. Staff Present: City Manager West, Assistant City Manager Goings, Attorney Bloor, Clerk Martinez -Bailey, C. Delikat, B. Smith, S. Carrizosa, D. Sharp, M. Healy and A. Fountain. It was moved by Meyer and seconded by Carr to: Excuse Miller from the meeting. Motion carried 6-0. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS. PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Earth Day Proclamation Mayor Dexter read a proclamation recognizing April 22, 2024, as Earth Day. Mayor Dexter recognized the work done by the Clallam County Marine Resources Committee to promote local solutions that protect and restore marine resources in Clallam County. Marine Resources Committee Coordinator Rebecca Mahan received the proclamation and offered several events when residents could participate in celebration of Earth Day. PUBLIC COMMENT John Ralston, spoke about the tree trimming contract on the agenda and spoke about a tree that needed attention. Mike Doherty, thanked the Council for recognizing Earth Day and for the recognition of the Marine Resources Committee. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS City Manager Nathan West added City of Port Angeles Decant Facility, CON-2024-06, Award Construction Contract to the agenda as item J-2. Additionally, Manager West pulled the East City Hall Parking Lot Presentation and stated that while the evenings presentation would not take place, a prior presentation was available for review from the April 9 Utility Advisory Committee meeting. Council member Carr asked the Mayor to consider excusing her from the May 7 meeting. Hearing no opposition, the Mayor added both items to the agenda. CONSENT AGENDA At the request of Council member Schwab and Carr, and after hearing no objection, Mayor Dexter added 2024 Budget Amendment #1, Increased Capacity in the Fire and Community and Economic Development Departments, Lodging Tax Advisory Committee Appointment, Solid Waste Hauling Contract with Brady Trucking to the Consent Agenda. It was moved by Meyer and seconded by Schwab to approve the Consent Agenda to include: 1. City Council Minutes of March 5 and April 2, 2024 / Approve 2. Expenditure Report: From March 23, 2024 to April S, 2024 in the amount of $1,423,787.69 /Approve PORT ANGELES CITY COUNCIL MEETING — April 16, 2024 3. Tree Trimming - 2024 Contract Award CON-2024-14 / Award a maintenance contract with Davey Tree Surgery Company of Livermore, CA for the City's Tree Trimming - 2024 Contract CON-2024-14, in an amount not to exceed $125, 000.00, including taxes, and authorize the City Manager to sign the maintenance contract and to make minor modifications, if necessary. 4. Electrical Conduit Boring Contract Award CON-2024-02 l Award a contract to Maven Utilities, LLC, of Toledo, WA for the Electrical Conduit Boring Project CON-2024-02 in the amount of $57,346.74, including applicable taxes, and authorize the City Manager to sign a construction contract for this project and to make minor modifications if necessary. 5. Cardboard Waste Disposal Contract with McKinley Paper Co / Approve the attached contract with McKinley Paper Company, and authorize the Director of Public Works and Utilities, to sign the contract and make minor modifications to the contract, if necessary. 6. Opioid Settlement Participation Approval / Authorize the City Manager to execute and submit all forms and agreements necessaryfor the City to participate in the additional Janssen National Opioid Settlements 7. MOVED TO CONSENT AGENDA G-1 / 2024 Budget Amendment #1 / Conduct ISM Reading / Waive 2nd Reading /Adopted Ordinance #3729 8. MOVED TO CONSENT AGENDA-1 / Increased Capacity in the Fire and Community and Economic Development Departments / 1) Approve the addition of a Building Inspector, a Firefighter Paramedic and a Firefighter EMT in the 2024 Budget, 2) authorize the reclassification of a Deputy Fire Chief and Division Chief to the Management/Non-Represented salary schedule, and 3) allow the City Manager to make minor modifications as necessary. 9. MOVED TO CONSENT AGENDA Lodging Tax Advisory Committee Appointment / Appoint 10. MOVED TO CONSENT AGENDA Solid Waste Hauling Contract with Brady Trucking / Approve and authorize the City Manager to sign Amendment No. 1 to the Brady Trucking Co., Inc., contract SVC-2022-56 increasing the total contract value by $170,000 to a new not -to -exceed amount of $430,000, update the renegotiated rate for services from $78.00/ton to $67.00/ton, and to make minor modifications to the agreement as necessary. 11. LATE ITEM City of Port Angeles Decant Facility, CON-2024-06, Award Construction Contract / Award a contract for the Schedule A Base bid to Delhur Industries, Inc. for the CON-2024-06 City of Port Angeles Decant Facility in the amount of $3,459,875.15. including applicable taxes and authorize the City Manager to sign a construction contract for this project and to make minor modifications if necessary. 12. LATE ITEM Excuse Deputy Mayor Carr from the May 7, 2024 meeting / Approve Council discussion followed. Motion carried 6-0. RESOLUTIONS NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. Economic Hardship Fee Waiver and Master Fee Schedule Updates Deputy City Manager Calvin Goings provided background on the agenda item, stating that on November 8, 2023, Council approved Ordinance Number 3723 revising the City's Master Fee Schedule and created various reporting requirements. He stated as part of this effort, Council requested that staff explore an economic hardship program. Deputy City Manager Goings continued by stating the new program would utilize the definition of Economic Hardship currently defined in the Port Angeles Municipal Code. He stated the change would help alleviate the financial burden for eligible individuals and streamline the process, and ensure swift and effective support where it is most needed. Deputy Manager Goings stated the recommendation underscores the City's commitment to fostering inclusivity and providing tangible support to members of the community facing economic hardship. Page 2 of 4 PORT ANGELES CITY COUNCIL MEETING — April 16, 2024 Mayor Dexter read the resolution by title, entitled, RESOLUTION NO.05-24 A RESOLUTION of the City Council of the City of Port Angeles, Washington, amending in part the City of Port Angeles Fee Schedule. It was moved by Carr and seconded by Schwab to: Approve the resolution creating a limited economic hardship fee waiver program and making minor alterations to fire department and public works related fees and Authorize the City Manager to make minor modifications as necessary to the Master Fee Schedule to implement these changes. Motion carried 6-0. During discussion, clarification was requested from staff on the economic hardship. Motion was withdrawn. OTHER CONSIDERATIONS 1. City Highlights from the Past Year City Manager Nathan West presented slides that highlighted City 2023 achievements which in he spoke about environmental stewardship, City capacity, housing and homelessness, culture and inclusivity, and fiscal responsibility. 2. Association of Washington Cities 2024 Annual Conference Manager West presented the agenda item in anticipation of the upcoming Association of Washington Cities Conference to be held June 18-21, 2024 in Vancouver, Washington. He shared staff s recommendation that Council review schedules and discuss participation in the event. It was moved by Schromen-Wawrin and seconded by Meyer to: Designate Miller, Suggs and Dexter as voting delegates and Schromen-Wawrin as alternate. Motion carried 6-0. The Mayor recessed the meeting for a break at 6:58 p.m. The meeting reconvened at 7:02 p.m. CITY COUNCIL REPORTS Council member Suggs spoke about a Marine Resources Committee meeting that included a Department of Natural Resources presentation and spoke of an upcoming William Shore Pool meeting. Council member Schwab spoke about the Recompete Coalition meeting and final deadlines. Council member Schromen-Wawrin spoke about meeting conflicts and thanked fellow Council member Suggs for filling in for him and spoke about code updates. Deputy Mayor Carr spoke about fire related incidents, flagging that the creative solution of the day car and the benefits it will bring to the community, a LTAC meeting and spoke to her appreciation of having a full board, goals and vision document prior to releasing the applications and application process. Council member Meyer spoke about the upcoming volunteer fair in the Vern Burton, the upcoming 41 of July event through the Chamber of Commerce, and a Clallam Transit meeting. Mayor Dexter spoke about a tourism event through the Olympic Peninsula Tourism Committee. No other reports were given. INFORMATION Manager West spoke regarding the reports included in the packet and reminded Council of the upcoming work session on codes related to the City's permanent Committees, announced May as bike everywhere month, the upcoming Audit Page 3 of 4 PORT ANGELES CITY COUNCIL MEETING — April 16, 2024 Entrance Conference, and the City Hall Parking Lot Presentation conducted at the April 9 Utility Advisory Committee meeting. SECOND PUBLIC COMMENT Steven Pelayo, residing outside the city, spoke about the Welcoming Vista event that addressed bluff stability and the Chamber of Commerce Spring Spruce Up. John Ralston, city resident, spoke about the 81 Street Paving Project and right-of-way insurance costs. After verifying there was no one in Council Chambers or attending virtually who wished to speak, the Mayor moved to adjournment. ADJOURNMENT Mayor Dexter adjourned the meeting at 7:24 p.m. /X__' Kate Dexter, Mayor Page 4 of 4 r Kari Martinez -Bailey, City ��Cle