HomeMy WebLinkAbout07162024 CC Agenda Packet
July 16, 2024
City of Port Angeles Council Meeting AMENDED Agenda
This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City staff
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have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5 Street, Port Angeles, or
remotely via telephone or video link.
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available
for those needing assistance. The items of business for regular Council meetings may include the following:
A. Call to Order – Special Meeting at 4:30 p.m. –
The agenda of the special meeting includes the following:
4:30- 5:00 p.m. Special Meeting – Held under authority of RCW 42. 30. 110 (1)(b), consideration of site selection or
acquisition of real estate purchase or lease if likelihood that disclosure would increase price.
5:00-6:00 p.m. Open Session - Neighborhood Association Work Session to include a presentation by the City Council
appointed Neighborhood Association Sub-Committee
Call to Order – Regular Meeting at 6:00 p.m.
B. Roll Call, Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
C. Public Comment
The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly
and timely manner. Visit https://www.cityofpa.us/984/Live-Virtual-Meetings to learn how to participate during public comment and
or watch the meeting live. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud.
Audio only: 1-844-992-4726
Access code: 2559 988 3606
Webinar password: zTfUMFey942 (98386339 when dialing from a phone or video system)
Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it
is your turn to speak. This access code is good for the July 16, 2024 meeting only.
Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=m0e114c5b15ffe226ad0cbd066d3e7812
To make a public comment, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak.
Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment."
During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Public
Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in
an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reasonable limits
as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total
of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment period.
Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 people are
signed up to speak each speaker may be allocated two (2) minutes.
Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference given to those
who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individuals wishing to
July 16, 2024 Port Angeles City Council Meeting Page 1
speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for additional unsigned
speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent connection
to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12
D. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
E.Consent Agenda | Approve
1. City Council Minutes of July 2, 2024 / Approve ............................................................................................................. E-1
2. Expenditure Report: From June 22, 2024 to July 5, 2024 in the amount of $3,824,265.69 / Approve ............................ E-5
3. Pedestrian Light Fixtures for City Hall Parking Lot - Purchase – MEC-2024-30 / 1)Award a purchase order to Olympic
Electric, of Port Angeles, WA for Pedestrian Light Fixtures, MEC-2024-30, in an amount of $49,331.70 including taxes, and
2) authorize the City Manager to sign the Purchase Order contract and make minor modifications as necessary. ....... E-27
4. 2024 Landfill Beach Nourishment Project CON-2024-29 / 1) Award a construction contract with Raptor Excavating and
Contracting LLC of Onalaska, WA, for the 2024 Landfill Beach Nourishment Project, CON-2024-29, in an amount not to
exceed $81,322.16; and 2) authorize the City Manager to sign all documents necessary to execute the construction contract
for the project and to make minor modifications to the contract, as necessary............................................................... E-28
5. CON-2024-17 WWTP Odor Scrubber Media Replacement – Award / 1) Award a contract to Pacific Coast Carbon, LLC, of
Ridgefield, WA for the Wastewater Treatment Plant Odor Scrubber Media Replacement Project CON-2024-17 in the amount
of $66,555.11, including applicable taxes, and 2) authorize the City Manager to sign and to make minor modifications to the
contract if necessary. ...................................................................................................................................... E-30 E-51
6. Vehicle Purchase – Replacement of Engineering Division Vehicle #4300 / Approve the purchase of a new Engineering
Division vehicle that is the functional equivalent of existing vehicle #4300 from Bud Clary Ford, for an amount not to exceed
$65,595.86, including tax and accessories. 2) Authorize the City Manager to approve and execute the final purchase
documents, to complete the purchase, and to make minor modifications as necessary, and 3) Authorize the City Manager to
surplus vehicle #4300, and to dispose of that vehicle in a commercially reasonable manner, upon addition of the new vehicle
to the City fleet. ............................................................................................................................................................ E-31 E-52
7. Peninsula Area Public Access Amendment No. 2 / Approve the agreement extension and authorize the City Manager to sign
Amendment No. 2 to the Agreement between City of Port Angeles and the Peninsula Area Public Access. ............... E-32 E-53
8. Letter of Support OMC Foundation / Authorize Mayor Dexter to sign a letter of support for Olympic Medical Center
Foundation application to the 2024 Benjamin N. Phillips Memorial Fund Seattle Foundation. ................................ E-35 E-56
9. Opioid Settlement Participation Approval / 1) Authorize the City Manager to execute and submit all forms and
agreements necessary for the City to participate in the additional Kroger Opioid Settlements, and 2) authorize the City
Manager to execute and submit all forms and agreements necessary for the City to participate in any future additional
Opioid Settlements. ...................................................................................................................................................... E-37 E-58
10. Electric Utility 2024 Power Resource Plan / Pass Resolution Setting a Public Hearing ........................................... E-38 E-59
11. AMEDNED TO INCLUDE Clean Energy Grant Acceptance / 1) Authorize the City Manager to finalize the grant agreement
with the Department of Commerce, 2) to sign the grant agreement for Washington Families Clean Energy Credits funding
from the Department of Commerce in the amount of $439,890.80 and to make minor modifications as necessary ....... E-62
F. Public Hearings | 6:30 p.m. or Soon Thereafter ................................................................................................... None
G. Ordinances Not Requiring Council Public Hearings
1. An Ordinance Substituting City Fire-Life Safety Inspection Requirements for Bed-and-Breakfast Operations for Inspections
stnd
Conducted by the State of Washington and Clallam County / Conduct 1 Reading / Waive 2 Reading / Adopt Ordinance
.........................................................................................................................................................................................
G-1
nd st
2. 2 Amendment to the 2024 Budget / Conduct 1 Reading / Continue to August 20 ...................................................... G-8
H. Resolutions Not RequiringCouncil Public Hearings ....................................................................................... None
July 16, 2024 Port Angeles City Council Meeting Page 2
I.Other Considerations
1. OMC Levy Lid Lift / Presentation by Chief Executive Officer Darryl Wolfe ................................................................. I-1
2. Street Tree Presentation / Presentation by Natural Resource Grant Administrator Will Habel and City Shade Project’s Paul
Forrest .............................................................................................................................................................................
I-2
3. Increased Capacity in the Fire Department / Approve ..................................................................................................... I-9
4. 2024 Lodging Tax Advisory Committee Budget Amendment Recommendation / Adopt and Authorize ...................... I-12
J.Contracts & Purchasing
1.2024 Street RepairsProject –AwardConstruction Contract CON-2024-22 / Award & Authorize................................J-1
2. Harbor Cleanup Process – Cost Sharing Agreement / Authorize and Approve ............................................................... J-3
K. Council Reports
L.Information
City Manager Reports:
1. Senior Center Update / Information Only ........................................................................................................................ L-1
2. Past Due Utility Report for June / Information Only ....................................................................................................... L-17
3. 2024 Building Report for January through June / Information Only ............................................................................... L-18
4. Neighborhood Associations / Work Session Material ..................................................................................................... L-19
M. Second Public Comment
Follow the instructions from the first public comment period.
Adjournment
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to
receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may
choose to seek public opinion through the public hearing process.
July 16, 2024 Port Angeles City Council Meeting Page 3
CITY OF PORT ANGELES
CITY COUNCIL
July 2, 2024
This meeting was conducted as a hybrid meeting.
CALL TO ORDER-REGULAR MEETING
Mayor Dextercalled the regular meeting of the Port Angeles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer(attending virtually), Miller,
Schromen-Wawrin, Schwab, and Suggs.
Members Absent: None.
Staff Present: City Manager West, DeputyCity Manager Goings, Attorney Bloor, Clerk Martinez-Bailey, B. Smith,
S.Carrizosa, J. McKeen,M. Healy, A. Fountain, J. Boehme, J. Viada, and K. Hatton.
PLEDGE OF ALLEGIANCE
Mayor Dexterled the Pledge of Allegiance to the Flag.
LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS
Council member Schromen-Wawrin asked the Council to consider adding Staff Interpretations to Short-Term Lodging
Codeto the agenda for Council consideration. Council member Schromen-Wawrin clarifiedhe planned tomake
motions for potential Council actionthat evening. Hearing a majority of the Council wished to discuss the matter,the
Mayor added the item to the agenda.
PUBLIC COMMENT
Sydney Rubin, city resident, owns andoperates theMaitlin Manor and spoke about their business and owners of a
local bed and breakfast.
Susan Hillgren, residing outside the city, spoke to a Consent Agenda,a letter of support from the City to help support
the purchase of a fence on the TAFY property.
John Ralston, city resident, spoke about the late item on the agenda and that because it is a late item, members of the
public would not have seen the matter on the agenda for consideration.
Caitlin Sullivan, residing outside of the city, spoke about safety inspectionrequirements, specifically, requirements
containedin theshort term lodgingapplication to include carbon monoxide alarms.
CONSENT AGENDA
After a brief correction to the minutes by the City Manager,itwas moved by Schwaband seconded by Carrto
approve the Consent Agenda to include:
1.City Council Minutes of June 18, 2024 / Approve
2.Expenditure Report: From June 8, 2024 to June 21, 2024 in the amount of $2,311,336.92 / Approve
3.Equipment Purchase Replacement of Light Operations Division Equipment #148 / 1) Rescind the action of
February 20, 2024, and approve the purchase of a new Light Operations Division forklift that is the functional
equivalent of existing vehicle #148 from Pape Material Handling for an amount not-to-exceed $43,100.33,
including tax and accessories. 2) Authorize the City Manager to approve and execute the final purchase
documents, to complete the purchase, and make minor modifications as necessary. 3) Authorize the City
Manager to surplus vehicle #148, and to dispose of that vehicle in a commercially reasonable manner, upon
addition of the new vehicle to the City fleet.
4.Vehicle Purchase Replacement of Light Operations Division Forklift #4901 / Rescind the procurement action
of March 19, 2024, and approve the purchase of a new Light Operations Division forklift that is the functional
equivalent of existing vehicle #4901 from Pape Material Handling, for an amount not to exceed $68,200,
July 16, 2024 E - 1
PORT ANGELES CITYCOUNCIL MEETING July 2,2024
including tax and accessories. 2) Authorize the City Manager to approve and execute the final purchase
documents, to complete the purchase, and to make minor modifications as necessary. 3) Authorize the City
Manager to surplus vehicle #4901, and to disposeof that vehicle in a commercially reasonable manner, upon
addition of the new vehicle to the City fleet.
5.Letter of Support The Answer For Youth (TAFY) / Authorize Mayor Dexter to sign a letter of support for The
Answer for Youth application to the 2024 Benjamin N. Phillips Memorial Fund Seattle Foundation.
After hearing there was no opposition, the motion carried 7-0.
OTHER CONSIDERATIONS
1.US 101 Paving Project
Port Angeles City Engineer Jonathan Boehme spoke to the presentation and provided an introduction to Washington
State Department of TransportationAssistant RegionalAdministrator for the Olympic Region,JoAnn Schueler.
Assistant Regional AdministratorSchuelerpresented slides that outlined future projects along paving pre-design
update and took questions from the Council. Council discussion followed.
The Mayor recessed the meeting for a break at 6:59 p.m. The meeting reconvened at 7:06 p.m.
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2.Port Angeles Chamber of Commerce 4of July
Port Angeles Chamber of Commerce Executive Director Marc Abshirespoke about upcoming events taking place
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downtown in recognition and celebration of the 4of July holiday.
3.Police 2023 Report
Police Chief Brian Smith,Deputy Chief Jason Viada, and Deputy Director Karl Hatton spoke to the information and
data contained in the report. Council discussion followed
The Mayor recessed the meeting for a break at 8:42p.m. The meeting reconvened at 8:47p.m.
4.LATE ITEM Staff Interpretations to Short-Term Lodging Code
Council member Schromen-Wawrin spoke to his proposedlate item, spoke about details of the process, and the need
for interpretation and clarificationof current code.Council member Schromen-Wawrin spoke to specific sections of
the code, specifically to short-termlodging and bed and breakfasts. Council discussion followed. Council member
Schromen-Wawrin spoke to four motions he planned to make, relative to interpretation of code. Deputy City
Manager spoke to City inspectionrequirements relatedto fire andlife safety requirements, provided an update on
the number of applicants who had applied based on the rules and regulations currently in place, and spoke to specific
selections of codes as they relate to safety.He clarified that staff were not requiring applicants to make major
renovations to their homes in order to comply with requirements and that staff had implemented Council directed
policies in order to providerenters the assurance they were in a relatively safe space. Deputy City Manager Goings
spoke to an email from the Legal department related to fire and life safety requirements and displayed specific
examples of affordable fire and carbon monoxide alarmoptions applicants could use in their homes. Council
discussion followed.
It was moved by Schromen-Wawrin and seconded by Carr:
Direct City staff to accept both the County Department of Health kitchen inspection, and the state inspection for Bed
.
Miller called the question, Meyer seconded:
The call to vote failed with Meyer, Miller, and Dexter in favor.
The Mayor made the motion to postpone the vote. The motion was objected to by Meyer.
The Council continued their discussion.
The Mayor made the motion to postpone the vote. There was no objection.
SECOND PUBLIC COMMENT
Carl Rice, city resident, thanked staff for 2023 Police Reportand presentation and submitted material into the record.
Henny Van Breukelen,city resident, thanked staff for 2023 Police Report and spoke about police resources, and spoke
about safety of public parks.
Page2of 4
July 16, 2024 E - 2
PORT ANGELES CITYCOUNCIL MEETING July 2,2024
Donna Peterson, city resident, spoke about challenges at the Senior Center.
Gayle Brauner, city resident, city resident, spoke about City records, police department records, and submitted material
into the record.
At 10:00 p.m. the Mayor stated the meeting would need to be extended.
It was moved Schromen-Wawrinand seconded by Carrto:
Extend the meeting to the end of the agenda.
Hearing no objection, the motion carried 7-0.
clarification on the application processand spoke about requirements in the short-term lodging application.
IleanaMurphy, city resident, spoke about challenges at the Senior Center.
Ron Richards, residing outside the city, spoke about challenges at the Senior Center.
John Ralston, city resident, spoke about material in a June Planning Commission meeting and vacant properties.
Caitlin, residing outside the city, spoke about egress requirements on the short-termlodging application.
Kim Davey, residing outside the city, spoke about homes purchased in short-term lodging compliant zones, and spoke
about the one per parcel, one per owner requirements.
Susie Blake, city resident, spoke about public comment guideline enforcement and code enforcement.
Council returned to pending motion:
Direct City staff to accept both the County Department of Health kitchen inspection, and the state inspection for Bed
and Breakfasts, and not .
Council member Schromen-Wawrin spoke about State inspectionsand read relative Washington Statecode. Council
discussion followed. Attorney Bloor provided his legal opinion on the motion under consideration.
The Mayor Repeated motion.
Direct City staff to accept both the County Department of Health kitchen inspection, and the state inspection for Bed
.
Motion carried 4-3 passed with Meyer, Miller and Suggs in opposition.
It was moved by Miller and seconded by Meyer to:
Adjourn the meeting.
Miller made a requestto withdraw the motionto adjourn. Hearing no objection,
request to withdrawthe motion to adjourn.
CONTRACTS & PURCHASING
1.CON 2023-18, 2024 Chip Seal Project
Council member Schromen-Wawrin spoke to the area the project would encompass.
It was moved by Schwab and seconded by Millerto:
After hearing no objection,the Mayor accepted the amended motion as the main motion, as it was identified in the
Council packet. Council considered the following motion:
Award a construction contract to Doolittle Construction, of Snoqualmie, WA for the CON 2023-18, 2024 Chip Seal
Project base bid in the amount of $487,032.00 including applicable taxes and authorize the City Manager to execute
all documents necessary for the construction contract and make minor modifications, as necessary.
Motion carried 7-0.
It was moved by Carr and seconded by Miller to:
Page3of 4
July 16, 2024 E - 3
PORT ANGELES CITYCOUNCIL MEETING July 2,2024
Adjourn the meeting.
The motion carried 5-2 with Schwab and Schromen-Wawrin opposed.
ADJOURNMENT
Mayor Dexter adjourned the meeting at 10:44p.m.
____________________________________________________________________
KateDexter,MayorKari Martinez-Bailey,City Clerk
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July 16, 2024 E - 7
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July 16, 2024 E - 8
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July 16, 2024 E - 9
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July 16, 2024 E - 10
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July 16, 2024 E - 11
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July 16, 2024 E - 12
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July 16, 2024 E - 13
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July 16, 2024 E - 14
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July 16, 2024 E - 16
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July 16, 2024 E - 17
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July 16, 2024 E - 18
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July 16, 2024 E - 20
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July 16, 2024 E - 21
Djuz!pg!Qpsu!Bohfmft
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GJOBODJBM!TFSWJDFT!!!!!!!574.859:.6:3/94.2126-354/2:
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July 16, 2024 E - 22
Djuz!pg!Qpsu!Bohfmft
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July 16, 2024 E - 23
Djuz!pg!Qpsu!Bohfmft
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July 16, 2024 E - 24
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July 16, 2024 E - 26
Date: July 16, 2024
To: City Council
From: Mike Healy,Directorof Public Works & Utilities
Subject: Pedestrian Light Fixturesfor City Hall Parking Lot - Purchase – MEC-2024-30
Summary: This memo seeks City Council approvalto awarda purchase order for thePedestrian Light
Fixtures for City Hall Parking Lot Purchase MEC-2024-30 to Olympic Electric, of Port Angeles, WA,in
the amount of $49,331.70, including applicable taxes. On May 21, 2024, the City advertised for bids for
this project, but no bids werereceived. On June 14, 2024, staff solicitedquotes directly from the
manufacturer anda localsupplier. Olympic Electric ofPort Angeles, WA was theonlyquote returned in
the amount of $49,331.70, including sales tax.
Funding: Funds are availablein the amount of $49,331.70, including applicable tax,from budget (310-
8985-594-65.10) for project PK0216 – Facility Improvement Fund.
Recommendation: Awarda purchase orderto Olympic Electric, of PortAngeles, WA for
PedestrianLight Fixtures, MEC-2024-30, in an amount of $49,331.70 including taxes, and authorize
the City Manager to sign the Purchase Ordercontract and make minormodifications as necessary.
Background / Analysis: In May 2019, the City accepted a Department of Ecology water quality grant
to design stormwater retrofits for the East City Hall parking lot TR1215. During the design of this project,
Staff identified the need for additional light fixtures and improvements to the lighting of the City Hall
parking lot.
The project bid was originally advertised in 2023, however a combination of factors resulted in the
rejection of all bids for the light fixtures: the status of the East City Hall Parking Lot project was delayed
to 2024, and the 2023 funding for the additional lights was needed for replacement of vandalized lights
along the waterfront. The parking lot project was re-established for 2024, and on May 21, 2024, the City
re-bid the light fixtures. The bid was advertised by the City on May 21, 2024, via Peninsula Daily News,
the Municipal Research and Services Center vendor supplier list and the City website. On June 4, the City
received no bids. On June 14, 2024, staff solicited quotes directly from the 2023 low bidders: the
manufacturer and a local supplier. Olympic Electric of Port Angeles, WA was the only quote returned in
the amount of $49,331.70, including sales tax. The quote includes 14 LED light fixtures and 3 new light
poles.
BidderTotal including Tax
Olympic Electric, Port Angeles, WA$49,331.70
Engineer Estimate$64,245.96
Funding Overview: Funds are available in the amount of $49,331.70, including applicable tax, from
budget (310-8985-594-65.10) for Project PK0216 – Facility Improvement Fund.
July 16, 2024 E - 27
Date:July 16, 2024
To:City Council
From:Mike Healy,Director of Public Works & Utilities
Subject:2024Landfill Beach Nourishment Project CON-2024-29
Summary:The purpose of this memo is to receive City Council approval for the2024Landfill Beach
Nourishment project. This project will place 2600cubic yards of clean beach nourishment material
whichserves as mitigation of the seawall to prevent natural erosion along the Landfill bluff face.
Funding:Funds are available in the approved 2024Solid Waste post-closure utility repairs and
maintenance budget account 404-7585-537-4810in the amount of $100,000.00.
Recommendation:1) Award a constructioncontract with Raptor Excavating and Contracting LLC
of Onalaska, WA, for the 2024Landfill Beach Nourishment Project, CON-2024-29, in an amount not to
exceed $81,322.16;and2) authorize the City Manager to sign all documentsnecessary to execute the
construction contract for the projectand to make minor modificationsto the contract,asnecessary.
Background / Analysis:As part of a recurring condition of the Landfill seawall construction, the
Shoreline Conditional Use Permit,and the Hydraulic Project Approval (HPA), the City is required to
place beach nourishment material in front of the 454-foot-longseawallfronting the Landfill bluff face.
The City contracted with Aspect Consultant last year to analyze how the Elwha dam removal impacts the
need to place beach nourishment materials in front of the seawall. This work is still under way, however
Exhibit A provided by Aspect Consulting details the observed changes in the beach profile in front of the
seawall since the Elwha dam removal and provides background information for the City to propose
reductionsor elimination of the current annual beach nourishment as required by the Army Corp of
Engineers.
This project will useimported beach nourishment material. Transport trucks and bulldozers,operating on
the existing seawall toe armor,will place 2600 cubic yards of clean beach nourishment materials
waterward of the seawall.This work will follow all conditionsrequiredof the HPA and Army Corp of
Engineerpermits, including ensuring that all work waterward of the seawall willtake place during low
tide.
Notice of the bid opportunity was advertised through the Municipal Research and Services Center
(MRSC) Rosters on June 18, 2024andposted to the Citywebsite.
Bids were opened on July 3, 2024, and fourbids were received. Raptor Excavating and Contracting LLC
of Onalaska, WAis the lowest responsible bidder with a bid amount of $81,322.16.
ContractorBid Amount
C & J Excavating$123,492.60
Rainbow Sweepers$117,888.61
2 Grade LLC$86,935.55
Raptor Excavating and Contracting LLC$81,322.16
$88,835.18
July 16, 2024 E - 28
Funding Overview: Funds are availablein the approved 2024 SolidWastepost closure utilityrepairs
andmaintenance budget account 404-7585-537-4810 in theamount of $100,000.00
Attachments:ExhibitA(The exhibit wasnotavailableatpacketdeadlineand will be incorporated into
the packet priorto the meeting.)
July 16, 2024 E - 29
SUMMARY OF SHORELINE MONITORING
DATA RELATIVE TO BEACH NOURISHMENT -
PORT ANGELES LANDFILL
Port Angeles, Washington
Prepared for: City of Port Angeles
Project No. 080170-026-30 2024-07-15 DRAFT
July 16, 2024 E - 30
SUMMARY OF SHORELINE MONITORING
DATA RELATIVE TO BEACH NOURISHMENT -
PORT ANGELES LANDFILL
Port Angeles, Washington
Prepared for: City of Port Angeles
Project No. 080170-026-30 2024-07-15 DRAFT
Aspect Consulting
Matthew von der Ahe, LEG Andrew J. Holmson, PE
Project Engineering Geologist Principal Geotechnical Engineer
matthew.vonderahe@aspectconsulting.com andy.holmson@aspectconsulting.com
V:\\080170 Landfill Engineering Services\\Deliverables\\2024 Beach Nourishment Report\\Beach Nourishment Monitoring
Report_Draft.docx
July 16, 2024 E - 31
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Contents
1 Introduction ................................................................................................. 1
1.1 Summary of Landfill and Shoreline Construction Activities .................. 1
1.2 Long-Term Coastal Trends ........................................................................ 1
1.3 Elwha River Dam Removal and Sediment Supply .................................. 2
1.4 Shoreline Erosion Monitoring Rationale .................................................. 3
2 Transect Data ............................................................................................... 3
2.1 Summary of Transect Data ........................................................................ 5
Summary of vertical (elevation) changes since 2016 ............................................ 5
Summary of horizontal (location) change .............................................................. 5
3 Photographic Data ...................................................................................... 6
4 Conclusion ................................................................................................... 7
5 References .................................................................................................... 7
Limitations ........................................................................................................... 9
List of Tables
1 Summary of Beach Profile Monitoring History ............................................ 4
2 Shoreline Retreat Observations Summary ................................................. 5
List of Figures
1 Beach Transects
2 Photos Pre-Elwha Dam Removal
3 Photos Post-Elwha Dam Removal
4 2022 Beach Nourishment Placement and Erosion
List of Appendices
A Report Limitations and Guidelines for Use
July 16, 2024 E - 32
1 Introduction
This report summarizes the observations of Aspect Consulting, a Geosyntec Company
(Aspect), regarding changes that have occurred since 2005 at the beach below the City of
Port Angeles (City) Landfill (referred to in this report as the Site; Figure 1) and the
relevance of those changes to the campaign of beach nourishment. For detailed
discussion of shoreline behavior before since 2005, refer to the previous reports (Aspect,
2009, through Aspect, 2021).
1.1 Summary of Landfill and Shoreline Construction
Activities
Landfill and shoreline maintenance and stabilization activities pertinent to shoreline
erosion have been discussed in previous Aspect reports (Aspect, 2009, 2010, 2013, 2018,
and 2021) and are summarized here.
2007
o Regrading the slope above the shoreline at the north edge of the Site.
o Construction of a 456-ft-long seawall at the foot of the regraded slope;
construction of a rock revetment at the toe of the seawall.
o Placement of sand and gravel on the beach as part of mitigation for loss of
sediment caused by the presence of the seawall. This beach nourishment
has occurred every subsequent year except 2015 and 2016.
2015-2016
o Regrading the East 304 and Valley Cells.
o Construction of a mechanically reinforced earth (MRE) slope and buttress
on the bluff above the seawall.
o Construction of cutoff walls at the east and west ends of the seawall.
o Construction of rock revetment east of the east cutoff wall.
o Installation of anchored large woody debris (LWD) near the mouth of
Dry Creek and along the shoreline access road to the seawall.
o Temporary halt on beach nourishment in 2015 and 2016; annual beach
nourishment was resumed in 2017.
1.2 Long-Term Coastal Trends
The beach and bluff at the Site have been eroding and retreating landward since retreat of
the Juan de Fuca lobe ice sheet during the waning phase of the last glaciation, about
14,000 years ago. The high bluff is subject to periodic spalling failure (failure of a thin
layer or slab of soil along tension cracks that have formed parallel to the bluff face). The
debris that falls periodically from the bluff accumulates temporarily at the toe of the slope
and creates the toe bench or wedge. Subsequent erosion of the wedge exposes the bluff
toe to erosion where it can become undermined or oversteepened, triggering formation of
new tension cracks and spalling failures, and restarting the cycle of erosion.
July 16, 2024 E - 33
Over the long term (thousands of years), the rate of bluff retreat at the Site has averaged
about 1 foot per year (Galster and Schwartz, 1990). Parks (2015) reports an average bluff
retreat rate of about 1.2 feet per year between 2001 and 2012 for the shoreline in the
vicinity of the Elwha River (including the Site area). Armored shorelines experienced
about half this rate of bluff recession (0.6 feet per year), and the highest rates were
observed directly down drift from armored shorelines (about 6 feet per year).
On a shorter time scale (decades to centuries), bluff failure is typically episodic, with
little notable loss over a period of years or decades punctuated by loss of several feet to
tens of feet of bluff face in one winter season or failure event.
The construction of dams on the Elwha river accelerated beach erosion and is attributable
to historical reduction of sediment delivery. The removal of these dams in 2011 through
2014 has led to a surge in sediment supply, reversing that trend (Warrick et al., 2019). In
a few years or decades, sediment supply from the Elwha River will stabilize at
approximately pre-dam rates. At that time, natural rates of beach erosion and bluff failure
will resume along unarmored and unaltered portions of the shoreline.
Sea level rise has caused and will continue to cause increased erosion of shorelines and
bluffs along the Strait of Juan de Fuca and Puget Sound (National Research Council,
2012). Analysis of the impacts of sea level rise are beyond the scope of this memo.
1.3 Elwha River Dam Removal and Sediment Supply
As summarized in Aspect’s 2021 report, the removal of the Elwha and Glines Canyon
dams on the Elwha River resulted in an increase of sediment delivered to the Elwha River
delta and the Strait of Juan de Fuca. By 2016, about two-thirds of sediment that had
accumulated in the former reservoirs had been eroded and transported down the river
(Warrick, et al., 2019).
The primary direction of sediment transport in the Strait is eastward (Warrick et al.,
2011). This transport, called longshore drift, deposits material on the beaches east
(downdrift) of the Elwha River delta, including the beach at the Site and in front of the
landfill seawall. Before the dams were removed, beaches downdrift of the delta degraded
(i.e., lost sediment volume) every year they were monitored, whereas those same beaches
began aggrading (gaining sediment volume) starting in 2013 (Warrick et al., 2019).
Based on data collected annually at the Site since 2005, the beach at the landfill seawall
began to aggrade in 2016 (Aspect, 2021).
We expect that the aggradation at beaches downdrift from the delta will become less
rapid as the remaining sediment stored in the former reservoirs is eroded and transported
to the Strait. The sediment supply will stabilize as the river returns to a more natural
erosion and transport equilibrium, similar to pre-dam conditions. In 2011, researchers
predicted that sediment supply in the Elwha River would stabilize 7 to 10 years after dam
removal (Czuba et al., 2011), and predicted the sediment supply to beaches downdrift
from the delta will stabilize some years later (Warrick et al., 2019). The Pacific Coast and
Marine Science Center of the USGS conducts ongoing monitoring and research related to
Elwha River sediment (for example, this report: “Bathymetry, topography, and sediment
grain-size data from the Elwha River delta, Washington, August 2022”; USGS, 2022).
Washington Department of Ecology Coastal Monitoring and Analysis Program is also
July 16, 2024 E - 34
actively conducting monitoring and analysis of the coastline downdrift from the Elwha
delta (Ecology, 2024).
1.4 Shoreline Erosion Monitoring Rationale
As a condition of the permit toconstruct the seawall at the Site, beach nourishment is
required to mitigate the loss of natural sediment supply resulting from the presence of the
seawall (WDFW, 2007 and 2015).
The permit also required an operations and maintenance plan (O&M) to monitor
performance of the beach nourishment. The O&M plan (Pacific International
Engineering, 2008) included surveying shoreline profiles along transects perpendicular to
the seawall. The survey transects locations are shown on Figure 2.
The intent of shoreline monitoring is to provide data on long-term beach degradation and
aggradation trends, to provide early warning if erosion is occurring near the critical
shoreline protection elements, and to monitor the effectiveness of beach nourishment.
2 Transect Data
Elevation surveys of shoreline profiles along several transects at the Site have been
conducted one or more times each year since 2005. The surveyed transect locations are
shown on Figure 1, and a summary of the monitoring history appears below in Table 1.
The Site beach, and most beaches, consists of three regions:
1. The backshore, which generally lies above high tides and may consist of a gently
sloping topographic bench or one or more storm berms. It is the area where
woody debris may accumulate.
2. The foreshore, which lies within the range of normal tidal fluctuation and
includes the sloping beach face.
3. The gently sloping inshore, which lies at and below low tides and may include a
sandy low-tide terrace composed of tidal flats and longshore bars.
Seasonal changes to the Site beach profile are generally predictable. During winter when
storms are stronger and more frequent and waves are larger, the backshore and foreshore
areas are commonly eroded with net degradation (lowering in elevation due to loss of
material) as sediment is moved to the inshore area. During summer, there is aggradation
(increase in elevation due to deposition) of sediment in the foreshore and backshore areas
as sediment is moved up from the inshore.
July 16, 2024 E - 35
Table 1. Summary of Beach Profile Monitoring History
Survey Date Pertinent Events
2/18/2005
9/16/2005 Pre-Seawall Construction
5/26/2007
7/2/2007 During Seawall Construction
10/25/2007
2/13/2008
4/25/2008
Post-Seawall Construction
11/3/2008
5/14/2009
7/12/2010
6/22/2011
9/28/2012
Post-Seawall Construction, During Elwha Dams Removal
3/29/2013
5/1/2014
5/7/2015
Post-Seawall Construction, Post-Elwha Dams Removal
5/7/2016
5/9/2017
6/5/2018
5/13/2020
Post-Seawall Construction, Post-East-304-Cell
6/21/2021
Stabilization, Post-Elwha Dams Removal
5/18/2022
5/10/2023
4/12/2024
Detailed analyses of the monitoring data appear in Aspect’s previous reports, but a
summary follows.
The 2005 and 2006 surveys provide baseline information on the geometric variability of
beach profiles prior to the construction of the seawall (the seawall was constructed
between July 2006 and October 2007). Surveys in 2006 and 2007 were conducted during
construction of the seawall, and the remaining monitoring surveys provide information on
beach evolution with the seawall in place. The 2016 survey was conducted after
substantial completion of the regrading and stabilization of the East 304 Cell. The
surveys since 2014 were conducted since the removal of the Elwha River dams.
Due to the surface roughness of the foreshore (gravel and cobble sediment) and the
spatial variation in the location of each traverse during repeat surveys, we estimate that
the minimum detectable vertical change in beach profile is about 1 foot.
The annual surveys allow comparison of beach profiles with respect to three landmark
events: the construction of the seawall in 2007, the removal of the dams on the Elwha
River initiated in 2011 and completed in 2014, and the construction of the East 304 Cell
stabilization and associated construction in 2015 and 2016. There have been measurable
changes that can be correlated to the landmark events in some, but not all the transects.
July 16, 2024 E - 36
2.1 Summary of Transect Data
Summary of vertical (elevation) changes since 2016
Inshore: Since 2016, there has been net aggradation of the upper inshore at every
transect except one. We interpret this aggradation is due to recent increases in
deposition of Elwha River sediment.
Lower and middle foreshore: Since 2016, there has been net aggradation in the
lower and middle foreshore in every transect except one. This increase in
elevation of the foreshore is attributable to increase in Elwha River sediment
supply.
Top of foreshore: Since 2016, the elevation of the sediment in contact with the
structures has increased 1 to 2 feet. The top of the foreshore in areas of no bluff
stabilization has also increased 1 to 2 feet in elevation since 2016.
Summary of horizontal (location) change
Table 2 presents differences in the horizontal position of the beach at mean higher high
1
water (MHHW, elevation 7.6 feet.) between each transect’sfirst measurement and the
2016 measurements, which summarizes the performance of the beach through the period
covered by the previous report (Aspect, 2018). The table then shows the differences in
horizontal position between 2016 and each year since 2016, then the total difference
between the 2016 position and the 2020 position at each transect. Positive numbers
reflect landward retreat of the shore, and negative numbers represent seaward movement.
Table 2. Shoreline Retreat Observations Summary
Shoreline Retreat (in feet)
Transect 2005-2016 2016 - 2017 2017 - 2018 2018 - 2020 2016 - 2020
0-15 -34
-15 -8 -10
1 1 -27
-6 0 -21
2a 0 -29
-2 1 -28
2b 0 -35
-8 -3 -24
3 0 --
-- -- --
4 0 -23
-4 -6 -14
5a 7 -37
-12 -8 -17
5b 7 -49
-27 -7 -15
6a 25 -43
-29 2 -16
6b New -46
-19 -4 -22
7a 16 -33
-21 1 -13
7c New -25
-17 -9 2
7b 0 -10
-5 3 -8
Bold transect numbers are at locations with armored shorelines.
1
Each transect except Transect 3, which was discontinued in 2015, and Transects 6b and 7c, which
were first measured in 2016.
July 16, 2024 E - 37
Across all transects, the average landward retreat of the shoreline between the first
measurements and 2016 was about 3.6 feet. Conversely, between 2016 and 2020, the
shoreline at the Site advanced seaward about 33 feet, on average. Transects were
measured in 2021, 2022, 2023, and 2024, but shoreline retreat has not been calculated in
those transects for this report.
The shoreline at Transect 0, at the west end of the Site and therefore closest to the source
of the increased sediment supply from the Elwha River, responded to the increased
supply of sediment before the other locations at the Site. By 2017, the shoreline at all the
transect locations had responded similarly to Transect 0 with substantial seaward
advances. Seaward advance slowed or even reversed between 2017 and 2018, but all
shorelines advanced seaward again between the measurements in 2018 and 2020.
It is possible that seaward advance of the Site shoreline has peaked. Between 2016 and
2017, the average annual rate of advance for the transects was 14 feet. Between 2017 and
2018, it decreased to 3 feet, and in the 2 years between 2018 and 2020, it was 8 feet.
Three sets of measurements, however, is not enough to make a confident prediction. It is
very likely that all locations at the Site will continue to advance seaward for some years,
but it is not certain at what rate or when the advance will turn around and retreat will
begin.
Shorelines closer to the Elwha River appear to have begun retreating landward as the
sediment supply returns to a pre-dam condition (Warrick et al., 2019), but analysis of
more annual measurements from those shorelines will be necessary to determine whether
the peak advance has occurred.
3 Photographic Data
Since 2008, the City of Port Angeles has taken dozens of photographs of the beach and
seawall at the Site. The photographs show the beach before, during, and immediately
after the annual placement of the beach nourishment material.
A review of the photographs reveals three significant trends in the beach:
Photos from 2008 through 2013 show that the beach material consists completely
of cobbles and boulders (particles 3 inches in diameter and larger), with almost
no gravel or sand (Figure 2). This is consistent with our interpretation of the
degradation trends revealed in the beach elevation profiles – winter waves and
currents wash away all small particles, but gentler summer conditions do not
deliver any to replace them because there is no fine sediment delivered to the
wave base by longshore currents.
Photographs of the beach starting in 2016 (we do not have access to photos from
2014 or 2015) show that the beach is covered predominantly with sand; cobbles
and boulders are mostly buried (Figure 3). This is also consistent with our
interpretation of the elevation trends shown in the beach profiles since 2016:
sediment transported downdrift in currents from the Elwha delta is delivered to
the beach in sufficient quantities that it buries the cobbles and boulders.
July 16, 2024 E - 38
Photographs of the beach taken immediately after sediment is placed as part of
each year’s beach nourishment campaign shows that all the placed material is
eroded and carried away by waves within hours of being placed (Figure 4). This
immediate erosion occurred both while the dams were still intact and the beaches
were degrading, and since the dams were removed and the beaches were
aggrading. This rapid erosion is evident in every year that has photographs of the
period immediately after placement of material on the beach, though only one
year is shown in Figure 4 as an example.
The rapid erosion is likely at least partly due to the presence of the seawall
immediately behind the beach – armored shorelines such as the seawall reflect
wave energy back to the beach and evacuate the newly placed sediment (WDFW,
2023). The immediate erosion is also likely due to the large volume of sediment
placed in a short time. One consequence of the immediate erosion is that an entire
year’s worth of sediment is delivered to the offshore within a few hours or days
instead of over the course of the year. The implications of the rapid delivery of
sediment are complex and multifaceted (WDFW, 2023) and are beyond the scope
of this memo, but we think that these implications are worth considering.
4 Conclusion
The beach at the Site is aggrading due to restored sediment supply from the Elwha River
since the dams have been removed. Transect survey and photographic evidence both
support this conclusion. There is no clear evidence that beach nourishment has any
impact on the elevation of the beach more than a few days after the placement of the
sediment.
5 References
Aspect Consulting, LLC (Aspect), 2009, 2009 Annual Shoreline Erosion Monitoring
Report - Port Angeles Landfill Seawall, December 6, 2010.
Aspect Consulting, LLC (Aspect), 2010, 2010 Annual Shoreline Erosion Monitoring
Report - Port Angeles Landfill Seawall, December 6, 2010.
Aspect Consulting, LLC (Aspect), 2013, 2011 Annual Shoreline Erosion Monitoring
Report - Port Angeles Landfill Seawall, February 27, 2013.
Aspect Consulting, LLC (Aspect), 2018, 2012 to 2016 Shoreline Erosion Monitoring
Report - Port Angeles Landfill, January 23, 2018.
Aspect Consulting, LLC (Aspect), 2021, 2016 to 2020 Shoreline Erosion Monitoring
Report – Port Angeles Landfill, April 1, 2021
July 16, 2024 E - 39
Czuba, C.R., Randle, T.J., Bountry, (Czuba et al.), 2011, Anticipated sediment delivery to
the lower Elwha River during and following dam removal; in, Duda, J.J.,
Warrick, J.A., and Magirl, C.S., eds., 2011, Coastal habitats of the Elwha River,
Washington—Biological and physical patterns and processes prior to dam
removal: U.S. Geological Survey Scientific Investigations Report 2011–5120,
264 p.
Galster, R., and Schwarz, M., 1990, Ediz Hook – A case history of coastal erosion and
rehabilitation, Journal of Coastal Research, Special Issue No. 6, p. 103-113.
National Research Council Committee on Sea Level Rise in California, Oregon,
Washington, 2012, Sea-level rise for the coasts of California, Oregon, and
Washington: Past, present, and future, Washington, D.C.: National Academies
Press.
Pacific International Engineering, 2008, Operations and Maintenance Plan for Toe
Protection and Beach Nourishment.
Parks, D., 2015, Bluff Recession in the Elwha and Dungeness Littoral Cells, Washington,
USA, Environmental & Engineering Geoscience, Vol. XXI, No. 2, May 2015, pp.
129–146.
USGS, 2022, Bathymetry, topography, and sediment grain-size data from the Elwha
River delta, Washington, August 2022,
https://www.sciencebase.gov/catalog/folder/64077140d34e76f5f75e388f
Warrick, J.A., George, D.A., Gelfenbaum, G., Ruggiero, P., Kaminsky, G. M., and
Beirne, M., 2009, Beach morphology and change along the mixed grain-size delta
of the dammed Elwha River, Washington. Geomorphology v. 111 pp. 136–148.
Warrick, J.A., Stevens, A.W., Miller, I.M., and Gelfenbaum, G. (Warrick et al.), 2011,
Coastal Processes of the Elwha River Delta; in, Duda, J.J., Warrick, J.A., and
Magirl, C.S., eds., 2011, Coastal habitats of the Elwha River, Washington—
Biological and physical patterns and processes prior to dam removal: U.S.
Geological Survey Scientific Investigations Report 2011–5120, 264 p.
Warrick, J.A., Stevens A.W., Miller, I.M., Harrison, S.R., Ritchie, A.C. and Gelfenbaum,
G. (Warrick et al.), 2019, World’s largest dam removal reverses coastal erosion.
Scientific Reports 9:13968, https://doi.org/10.1038/s41598-019-50387-7
Washington Department of Ecology (Ecology), 2024, personal communication with
Heather Weiner, Coastal Geomatics Scientist, April 8, 2024.
Washington Department of Fish and Wildlife (WDFW), 2007. Hydraulic Project
Approval Permit Number 103415-2.
Washington Department of Fish and Wildlife (WDFW), 2015. Hydraulic Project
Approval Permit Number 2015-6445+01.
Washington Department of Fish and Wildlife (WDFW), 2023, Beach nourishment in
Puget Sound: status, use, and habitat impacts, Lambert, M.R., and Chamberlin, J.
https://wdfw.wa.gov/sites/default/files/publications/02418/wdfw02418.pdf
July 16, 2024 E - 40
Limitations
Work for this project was performed for the City of Port Angeles (Client), and this report
was prepared consistent with recognized standards of professionals in the same locality
and involving similar conditions, at the time the work was performed. No other warranty,
expressed or implied, is made by Aspect Consulting (Aspect).
Recommendations presented herein are based on our interpretation of site conditions,
geotechnical engineering calculations, and judgment in accordance with our mutually
agreed-upon scope of work. Our recommendations are unique and specific to the project,
site, and Client. Application of this report for any purpose other than the project should
be done only after consultation with Aspect.
Variations may exist between the soil and groundwater conditions reported and those
actually underlying the site. The nature and extent of such soil variations may change
over time and may not be evident before construction begins. If any soil conditions are
encountered at the site that are different from those described in this report, Aspect
should be notified immediately to review the applicability of our recommendations.
Risks are inherent with any site involving slopes and no recommendations, geologic
analysis, or engineering design can assure slope stability. Our observations, findings, and
opinions are a means to identify and reduce the inherent risks to the Client.
It is the Client's responsibility to see that all parties to this project, including the designer,
contractor, subcontractors, and agents, are made aware of this report in its entirety. If
project developments result in changes from the preliminary project information, Aspect
should be contacted to determine if our recommendations contained in this report should
be revised and/or expanded upon.
The scope of work does not include services related to construction safety precautions.
Site safety is typically the responsibility of the contractor, and our recommendations are
not intended to direct the contractor’s site safety methods, techniques, sequences, or
procedures. The scope of our work also does not include the assessment of environmental
characteristics, particularly those involving potentially hazardous substances in soil or
groundwater.
All reports prepared by Aspect for the Client apply only to the services described in the
Agreement(s) with the Client. Any use or reuse by any party other than the Client is at the
sole risk of that party, and without liability to Aspect. Aspect’s original files/reports shall
govern in the event of any dispute regarding the content of electronic documents
furnished to others.
Please refer to Appendix A titled “Report Limitations and Guidelines for Use” for
additional information governing the use of this report.
We appreciate the opportunity to perform these services. If you have any questions,
please call Matthew von der Ahe, LEG, Project Engineering Geologist, at 206.838.6583.
July 16, 2024 E - 41
July 16, 2024 E - 42
GIS Path: T:\\projects_8\\PortAngeles\\080170-ShorelineStabilizationMonitoring\\Delivered\\Shoreline Erosion Monitoring Report 2016-2020\\02 BeachTransects_2016-2020.mxd || Coordinate
System: NAD 1983 UTM Zone 10N || Date Saved: 2021-03-26 || User: trulien
43
-
E
2024
16,
July
September 30, 2008
June 16, 2013
July 16, 2024 E - 44
Note that the beach is completely covered in sand – almost all cobbles and boulders
are buried. Photos for just 3 years shown here, but beach is consistently sandy every
year starting in 2016.
June 2016 July 2018
August 2023
July 16, 2024 E - 45
May 2022, immediately before placement.
May 2022, during placement.Notice dozer near center of photo.
July 16, 2024 E - 46
May 2022, one day after placement. Note that most of the placed material was
removed by waves overnight.
July 16, 2024 E - 47
July 16, 2024 E - 48
REPORT LIMITATIONS AND GUIDELINES FOR
USE
This Report and Project-Specific Factors
Aspect Consulting (Aspect) considered a number of unique, project-specific factors when
establishing the Scope of Work for this project and report. You should not rely on this
report if it was:
Not prepared for you
Not prepared for the specific purpose identified in the Agreement
Not prepared for the specific real property assessed
Completed before important changes occurred concerning the subject
property, project or governmental regulatory actions
Geoscience Interpretations
The geoscience practices (geotechnical engineering, geology, and environmental science)
require interpretation of spatial information that can make them less exact than other
engineering and natural science disciplines. It is important to recognize this limitation in
evaluating the content of the report. If you are unclear how these "Report Limitations
and Use Guidelines" apply to your project or site, you should contact Aspect.
Reliance Conditions for Third Parties
This report was prepared for the exclusive use of the Client. No other party may rely on
the product of our services unless we agree in advance to such reliance in writing. This is
to provide our firm with reasonable protection against liability claims by third parties
with whom there would otherwise be no contractual limitations. Within the limitations of
scope, schedule, and budget, our services have been executed in accordance with our
Agreement with the Client and recognized geoscience practices in the same locality and
involving similar conditions at the time this report was prepared.
Property Conditions Change Over Time
This report is based on conditions that existed at the time the study was performed. The
findings and conclusions of this report may be affected by the passage of time, by events
such as a change in property use or occupancy, or by natural events, such as floods,
earthquakes, slope instability, or groundwater fluctuations. If any of the described events
may have occurred following the issuance of the report, you should contact Aspect so
that we may evaluate whether changed conditions affect the continued reliability or
applicability of our conclusions and recommendations.
July 16, 2024 E - 49
Discipline-Specific Reports Are Not Interchangeable
The equipment, techniques, and personnel used to perform a geotechnical or geologic
study differ significantly from those used to perform an environmental study and vice
versa. For that reason, a geotechnical engineering or geologic report does not usually
address any environmental findings, conclusions, or recommendations (e.g., about the
likelihood of encountering underground storage tanks or regulated contaminants).
Similarly, environmental reports are not used to address geotechnical or geologic
concerns regarding the subject property.
We appreciate the opportunity to perform these services. If you have any questions please
contact the Aspect Project Manager for this project.
July 16, 2024 E - 50
Date: July 16, 2024
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: CON-2024-17 WWTP Odor Scrubber Media Replacement - Award
Summary: The purpose of this memo is toseek CityCouncil approvalto awarda contractforthe
Wastewater Treatment Plant (WWTP) Odor ScrubberMedia Replacement Project toPacific Coast
Carbon, LLC, of Ridgefield, WA in the amount of $66,555.11, including applicable taxes. The WWTP
requires periodic replacement of carbon media in order to reduce odor emitted from the facility.
Funding: The funding for this projectin the amount of $66,555.11 is available in the2024 Wastewater
Utility Budget (403-7480-535-4810).
Recommendation: Awarda contract to Pacific Coast Carbon, LLC, of Ridgefield, WA for the
Wastewater Treatment Plant Odor ScrubberMedia Replacement Project CON-2024-17 in the amount
of $66,555.11, including applicable taxes, and authorize the City Manager to sign and to make minor
modifications to the contract if necessary.
Background / Analysis: The WWTP has two odor scrubbers that use activated carbon media to
reduce odors that are emitted into the atmosphere from the plant Gravity Thickener and Sludge
Dewatering facilities. Periodic replacement of activated carbon in odor reduction systems is a necessary
maintenance practice to obtain full functionality of each unit. After an assessment of the media condition
and the duration of time since the last media replacement, staffhas determinedthis maintenance activity
isnecessary.
Notice of the bid opportunity for the WWTP Odor Scrubber Media Replacement was advertisedon May
21, 2024, through the MRSC Rosters Contractors and posted on the City website. On June 6, 2024, two
bids were received and opened with Pacific Coast Carbon, LLC, of Ridgefield, WA being the lowest
responsible bidder, in the amount of $66,555.11.
The total bid amounts, including taxes, are tabulated in the following table:
ContractorBase Bid
Pacific Coast Carbon, LLC
$66,555.11
Pease Piping, Inc.$91,205.93
$48,000 to $52,000
Engineer’s Estimate
Funding Overview: Funding for this projectin the amount of $66,555.11 is available in the 2024
Wastewater Utility Budget (403-7480-535-4810) which includes sufficient resources to fund the cost of
materials and installation.
July 16, 2024 E - 51
Date: July 16, 2024
To: City Council
From: Mike Healy,Director of Public Works & Utilities
Subject: Vehicle Purchase – Replacement of Engineering Division Vehicle #4300
Summary: The Engineering Division vehicle#4300 is a 2004 GMC 1500 truck. It isrecommended for
replacement in 2024, as it hasreached the end of itsuseful service life.Thisvehicleis utilized by the
Engineering Division personnel in their daily operations. Through the City’s membership in the
Washington State Purchasing Cooperative, participating vendor Bud Clary Ford of Longview, WA was
selected from the cooperative vendors list, Contract No. 05916.
Funding: Thisvehicle replacement is identified in the 2024 budget (501-7630-594-6410) and is
included in the 2025 – 2030Capital Facilities Plan in the amount of $63,500.00. A budget amendment in
the amount of $2,095.86 will be required to complete this purchase.
Recommendation:
1.Approve the purchase of a new Engineering Division vehicle that is the functional equivalent of
existing vehicle #4300 from Bud Clary Ford, for an amount not to exceed $65,595.86, including
tax and accessories.
2.Authorize the City Manager to approve and execute the final purchase documents, to complete
the purchase, and to make minor modificationsas necessary.
3.Authorize the City Manager to surplus vehicle #4300, and to dispose of that vehicle in a
commercially reasonable manner, upon addition of the new vehicle to the City fleet.
Background / Analysis: The Engineering Division vehicle #4300 is 20 years old and has over 47,000
miles and is necessary to replace as it has reached the end of itsuseful service life.
The new vehicle will be a 2024 Ford F150 4x4 PowerBoost Hybrid Pickup. Thisreplacement furthers the
City’s efforts to consolidate and streamline the fleet, while adhering to City Council’s direction and green
fleet requirements, where applicable.
Funding Overview: This vehicle replacement is identified in the 2024 budget (501-7630-594-6410),
and through the approved 2024-2029 Equipment Services Capital Facilities Plan, including applicable tax
and accessories.
Pricing from the Washington State Purchasing Cooperative contract is summarized below:
New Vehicle TypeVehicle BudgetWSPCBidAccessoriesReplacing Vehicle
2024 Ford F150 4x4 $63,500.00$62,095.86$3,500.00#4300, 2004 GMC Sierra
PowerBoost Hybrid Pickup Truck
Truck
Total Cost$65,595.86
July 16, 2024 E - 52
Date: July16, 2024
To: City Council
From: Mike Healy, Interim Director of Public Works & Utilities
Subject: Peninsula Area Public Access Amendment No. 2
Summary: The purpose of this memo is to seek City Council approval to extend the City agreement
with Peninsula Area Public Access (PAPA) for operating cable access channels for an additional five (5)
year period ending December 31, 2028.
Funding: The funding discussed in the City/PAPA Service Agreement originates from the cable
provider (WAVE) as part of the Cable Franchise Agreement.
Recommendation: Approve the agreement extension and authorize the City Manager to sign
Amendment No. 2 to the Agreement between Cityof Port Angeles and the Peninsula Area Public Access.
Background / Analysis: Since November 2015 Peninsula Area Public Access (PAPA), a nonprofit
organization, has been the designated provider of Public, Educational, and Government (PEG)
programing using the City’s cable channel allocations under the Cable Franchise Agreement. The City
Council extended the agreement for five years on August 1, 2017.
A short extension to the agreement was approved by the City Council on March 21, 2023 and expired on
March 31, 2024. A new agreement is now required.
The City and PAPA agree the intent of both parties was to extend the agreement prior to expiration, but
were not able to extend the term of the agreement timely. Even so, both parties performed as if the
agreement was in full force and effect. Payments have been made and services rendered continuously in
accordance with the terms of the agreement, and the parties intend that the agreement should continue on
the same terms and conditions.
The City recognizes the contribution that PEG programming provides for the City and wishes to extend
the agreement with PAPA for the remaining period of the Cable Television Franchise agreement, ending
the agreement on December 31, 2028.
Legal has reviewed the extension and have no issues.
Funding Overview: Funding discussed in the City/PAPA Service Agreement originates from the cable
provider (WAVE) as part of the Cable Franchise Agreement.
Attachments: Amendment No. 2 to the Agreement between Cityof Port Angeles and the Peninsula Area
Public Access (PAPA).
July 16, 2024 E - 53
AMENDMENT NO. 2 TO THE
AGREEMENTBETWEEN
THE CITY OF PORT ANGELES
AND
PENINSULA AREA PUBLIC ACCESS (PAPA)
F PORT ANGELES RECORD #001271
CITY O
RELATING TO: NONPROFIT DESIGNATED ACCESS CHANNEL MANAGER
THIS AMENDMENT NO. 2 is made and entered into by and between THE CITY OF PORT
ANGELES, a non-charter code city and municipal corporation of the State of Washington, (CITY)
and Peninsula Area Public Access (PAPA), a Washington state nonprofit corporation.
NOW, THEREFORE, in consideration of the representations and the terms, conditions, covenants
and agreements set forth in the original AGREEMENT, AMENDMENT NO. 1 to the
AGREEMENT and this AMENDMENTNO. 2, the parties hereto agree as follows:
SECTION 1
The CITY entered into the existing AGREEMENT with PAPA on August 14, 2017, (the
AGREEMENT) for a term of five years. On March 21, 2023 AMENDMENT NO. 1 was
executed extending the term of the AGREEMENT until March 31, 2024.
SECTION 2
The CITY and PAPA agree the intent of both parties was to extend the term of the
AGREEMENT, however, they were unable to execute an extension prior to March 31,
2024. Even so, both parties performed as if the AGREEMENT were in full force and effect.
Payments have been made and services rendered continuously in accordance with the terms
of the AGREEMENT. The parties intend that AGREEMENT should continue on the same
terms and conditions.
SECTION 3
REVISED TERM OF THE AGREEMENT
The CITY and PAPA continue to recognize the benefits of the relationship established by
the AGREEMENT and want it to continue on the same terms and conditions. Therefore,
the first sentence of Section 20, the Term of the Agreement, is amended to read: “This
Agreement shall be for a term commencing on March 31, 2024 and terminating on
December 31, 2028.”
SECTION 4
Except as modified herein, the original AGREEMENT is confirmed and ratified.
July 16, 2024 E - 54
In WITNESS WHEREOF, the parties hereto have executed this AMMENDMENT NO. 2to the
AGREEMENT as of the date and year of the last signature affixed below.
CITY OF PORT ANGELES PENINSULA AREA PUBLIC ACCESS
By: _______________________________ By:________________________________
City ManagerChairman, Board of Directors
Date:______________________________ Printed Name: _______________________
ATTEST: Date:_______________________________
___________________________________
City Clerk
APPROVED AS TO FORM:
___________________________________
City Attorney
July 16, 2024 E - 55
Date: July 16, 2024
To: City Council
From: Nathan A. West, City Manager
Subject: Letter of Support – Olympic Medical Center Foundation
Summary: The Olympic Medical Center (OMC) Foundationhas requested a letter of support from the
City of Port Angeles for a grant application to the Benjamin Phillips Memorial Fund Seattle Foundation.
Funding: N/A
Recommendation: Authorize Mayor Dexter to sign a letter of support for Olympic Medical Center
Foundation application to the 2024 Benjamin N. Phillips Memorial Fund Seattle Foundation.
The City has received a request from Olympic Medical Center Foundation for a letter of support for the
2024 Benjamin N. Phillips Memorial Fund Seattle Foundation. The grant application will be seeking
funding to enable the OMC Foundation to offer educational scholarships to fifty individuals who reside in
the Port Angeles community.
A letter detailing the merits of the grant has been attached to this memorandum. Staff recommends that
City Council authorize Mayor Dexter to sign a letter of support for OMC Foundation application to the
2024 Benjamin N. Phillips Memorial Fund Seattle Foundation.
Attachment: Example Letter in support of OMC Foundation
July 16, 2024 E - 56
321 East Fifth Street
Port Angeles, WA98362
July 10, 2024
Seattle Foundation
1601 5th Ave #1900
Seattle, WA 98101
Re: Seattle Foundation Grant Application- Benjamin N. Phillips Memorial Fund
To Whom It May Concern:
The City of Port Angeles fully supports the Olympic Medical Center Foundation in their quest to
secure funding for the Olympic Medical Center Healthcare Scholarship Fund. Your support will
enable the Foundation to offer educational scholarship to fifty individuals who reside in Clallam
County. Scholarships will be given to a wide range of people who have a desire to enter the medical
profession for the first time, or to further their medical certifications who currently work at Olympic
Medical Center.
The City of Port Angeles values our deep-seeded partnership with the hospital and the foundation to
address the employment challenges and the need to increase the current workforce. Beginning in 2022,
the Healthcare Scholarship Program has already met its original goal to increase hospital employees
by supporting twenty-nine people in its initial program. When individuals in this program succeed, the
entire Port Angeles community benefits by having well educated healthcare professionals. With the
Benjamin N. Philips Fund’s support, the program can look forward to another year of success.
On behalf of City Council, we are confident the Olympic Medical Center Foundation will fulfill its
obligations and exceed the community’s expectations. It is with great pleasure to recommend the
Olympic Medical Center Foundation’s Healthcare Scholarship Program, be considered to receive
additional funding.
Sincerely,
Kate Dexter, Mayor
City of Port Angeles
July 16, 2024 E - 57
Date: July 16, 2024
To: City Council
From: Brian Smith, PoliceChief
Derrell Sharp, Fire Chief
William Bloor, City Attorney
Subject: Opioid Settlement Participation Approval
Summary: The City is eligible to opt into an additionalNational Opioid Settlementwith Krogerand
receive funds from this settlement for opioid remediation. In order to participate in thissettlement, the
City must execute and submit a participation form for thissettlement by August 12, 2024. In light of the
continuation of additional settlements Staff is also recommending Council authorize the participation of
any further opioid settlements that occur in the future.
Funding: The City will receive a share of the estimated $23.75M that will be distributed to counties and
cities that opt in before August 12, 2024. The City’s estimated share is approximately $109,300.
Recommendation: 1) Authorize the City Manager to execute and submitall forms and agreements
necessary for the City to participate in the additional Kroger Opioid Settlements, and 2) authorize the
City Manager to execute and submit all forms and agreements necessary for the City to participate in any
future additional Opioid Settlements.
Background / Analysis: In April of 2024, Washington State entered into an additional settlement with
Kroger as part of the National Opioid Settlement. The amount of settlement funds distributed to
Washington State is dependent on what percentage of Washington cities and counties opt into the
settlementcurrently estimated at $23.75M. If all cities and counties participate, Port Angeles is expected
to receive approximately $109,300 from the settlement.
As approved by Council in August 2023 these funds would be used in support of Operation Shielding
Hope: Police and Fire Uniting Forces for a Safer Community, administered by the Port Angeles Police
and Fire Departments.
Additionally, due to the continuation of additional opioid settlement payments staffis also recommending
that Council authorize the participation in any future settlement payments to expedite the processto join
these settlements.
Funding Overview:
The City will receive a share of the estimated $23.75M that will be distributed to counties and cities that
opt in before August 12, 2024. The City’s estimated share is approximately $109,300.
July 16, 2024 E - 58
Date:July 16, 2024
To:City Council
From:Mike Healy,Director of Public Works & Utilities
Subject:Resolution toSet a Public Hearing on the 2024 Power Resource Plan
Summary:This item sets a public hearing for the 2024 Power Resource Plan.
is required by statute to provide a biennial update to its Power Resource Plan. Updates to the Plan were
submitted to, and approved by, Council biennially beginning in 2008. The process to update the plan
requires public noticeand hearing prior to approval for the 2022 Plan.
Funding:N/A
Recommendation:Pass the attached Resolution to set a public hearing regarding the updated
Resource Plan and continue to the August 20, 2024meeting.
Background / Analysis:The electric utility is required, by Chapter 19.280 RCW, to prepare an
updated Resource Plan (Plan) and submit it to the Washington Department of Commerce by September 1,
2022. While the Plan does not need to be an elaborate document, at a minimum the Plan is required to
include:
Current City electric power usage
Future City electric power usage projections for five-and ten-year usage
Plans for providing customers with power for the next ten years
Where the power is purchased or generated
Explain how the City will comply with the Clean Energy Transformation Act (CETA).
This Plan must be updated every two years and has been approved by the City Council starting in 2008
and last approved in 2022. It is intended to ensure that electric utilities have arranged for adequate
resources to meet the needs of their customer base.
The City will amend this plan as needed when future needs change. For example, ifalternative power
resource opportunities are identified orif the City changes the source of power generation (provided the
change is within the scope of Port Angeles' power agreement with BPA).
The City is a contractually bound full-requirements customer of the Bonneville Power Administration
and anticipated future resource mix. BPA can provide allpower required to the end of the current
purchase power agreement in 2028. Contract discussions and calculations show that BPA can continue to
provide all power required in a combination of Tier 1 and Tier 2 power in the next power purchase period.
July 16, 2024 E - 59
The Utility Advisory Committee reviewed the Power Resource Plan and provided a favorable
th
recommendation.A public hearing is being set for August 20for a presentation to be provided on the
plan and to receive public testimony regarding the plan.
Funding:N/A
July 16, 2024 E - 60
RESOLUTIONNO.
ARESOLUTIONof theCity CounciloftheCityofPortAngeles,
Washington,setting a hearing date for a proposal to
approvethe2024ElectricUtilityResourcePlan.
WHEREAS,the City strivestoensurethatits citizenshavereliableaccessto electricity
resourcesadequate to meettheirprojectedloads;and
WHEREAS,the City must submitanElectricUtility Resource Planto the Washington
DepartmentofCommerceby September1,2024asrequiredby RCW 19.280.030; and
WHEREAS,the City Council of the City of Port AngelesWashington,beingthe
th
governingbody of the consumer-ownedelectricutility, will conduct a public hearingon the 20
ofAugust,2024to providethe public the opportunity to commenton the 2024ElectricUtility
ResourcePlan.
NOW,THEREFORE,BEIT RESOLVEDby the City Councilof the City ofPort
Angeles,Washington,thatatthe regular City Council meeting on August 20,2024, at 6:30
P.M., or as soon thereafter as possible, the Council will conduct a public hearing regarding the
2024ElectricUtility ResourcePlanaspreparedby the Directorof Public Works andUtilities
and attachedheretoasExhibit A.
PASSEDby the City Councilof the City of Port Angelesataregularmeetingof said
th
Councilheldon the 16day of July,2024.
_____________________________
Kate Dexter,Mayor
ATTEST:
By:_______________________________
Kari Martinez-Bailey,CityClerk
APPROVEDASTOFORM:
By:_______________________________
WilliamE.Bloor,CityAttorney
ΏЊΏ
July 16, 2024 E - 61
Date: July 16, 2024
To: City Council
From: Nathan West, City Manager
Sarina Carrizosa, Finance Director
Subject: Clean EnergyGrant Acceptance
Summary:In Aprilof 2024the State announced they would allocate $150 million in their budget to
address clean energy credits for low- and moderate-income households. Since that time staff has worked
with Department of Commerce to secure funding for Port Angeles residents and Commerce has provided
the City with a grant agreement that allocates $439,890.80 to Port Angeles for utility arrearages for
residential customers.
Funding:The grant in the amount of $439,890.80 does not require a match.
Recommendation: 1) Authorize the City Manager to finalize the grant agreement with the
Department of Commerce and 2) to sign the grant agreement for Washington Families Clean Energy
Creditsfunding from the Department of Commerce in the amount of $439,890.80 and to make minor
modifications as necessary.
Background / Analysis: In April of 2024 the state allocated $150 million toward a program that
provides residential utility customers with a $200 energy credit to help with the transition of clean energy.
This funding was distributed from Climate CommitmentAct funds received by the State. Since this
program was announced City Staff has worked with the Department of Commerce to secure funding for
Port Angeles residents. Staff has been informed that the City will receive $439,890.80 for customer
accounts that must be distributed by September 15, 2024. These funds are only eligible for residential
accounts that meet low to moderate income thresholds that are less than 150% of the area median income.
This program’s eligibility requirements include prioritization offunding for customers who have
participated in the low-income home energy assistance program, ratepayer-funded assistance programs or
have an established utility payment plan. Utility credits may be applied directly to accounts of residential
customers that meet the eligibility requirements without the need for customers to apply for funding.
Customers may also fill out a self-attestation form for eligibility.
Staff is recommending Council authorize the City Manager to finalize the agreement with the Department
of Commerce and sign the grant agreement for residential clean energy creditfunding from the
Department of Commerce in the amount of $439,890.80.
Funding Overview: The grant in the amount of $439,890.80 does not require a match.
Attached: Washington Families Clean Energy Creditsgrant agreement with the Department of
Commerce
July 16, 2024 E - 62
ENERGY DIVISION
Energy Contracts Routing Slip
Reviewed by I verify that: Initials
Any and all changes made are within my delegated authority and
responsibilities
Fund source reviewed and contract amount approved
PROGRAM
MANAGER &
If applicable, fund allocation spreadsheet emailed to appropriate staff
SUPERVISOR
Fund obligation discussed, reviewed and memo approved by
leadership and appointing authority prior to routing contract or
amendment, if applicable
Any and all changes made are within my delegated authority and
CLEAN BUILDINGS
responsibilities
CONTRACT &
BUDGET REVIEW
Fund source, contract terms, scope of work reviewed and approved
Any and all changes made are within my delegated authority and
responsibilities
Reviewed allotment authority and coding
BUDGET STAFF
Appropriate award paperwork in place, if applicable
Reviewed contract/amendment entry in CMS
Any and all changes made are within my delegated authority and
MANAGING
responsibilities
N/A
DIRECTOR
Final review before appointing authority signature
ASSISTANT
DIRECTOR
Contract, amendment, or memo approved and signed by the \[Signature on
document\]
Approving Authority
cc: Energy Admin
Lead
Instructions:
- Use this slip when soliciting any signature from the Energy Assistant Director or Deputy Assistant Director
- Attach this slip to the top of your DocuSign envelope before any additional materials
- When routing, only staff implicated in a request need to initial this slip. Inapplicable initial cells may be left empty
- The DocuSign envelope should be context complete and all relevant explanatory material attached
- Questions? Contact your Unit Admin or the Energy Admin Lead
ENERGY CONTRACTS ROUTING SLIP 1
V3.1
July 16, 2024 E - 63
Grant Agreementwith
CITY OF PORT ANGELES
through
Energy Division
GrantNumber:
24-52242-012
For
Washington Families Clean Energy Credits
Dated:Tuesday, May 21, 2024
July 16, 2024 E - 64
Table of Contents
FACE SHEET............................................................................................................................................................4
SPECIAL TERMS AND CONDITIONS.........................................................................................................................5
1.GRANTMANAGEMENT....................................................................................................................................5
2.ACKNOWLEDGEMENTOFCLIMATECOMMITMENTACTFUNDING............................................5
3.COMPENSATION..............................................................................................................................................5
4.BILLINGPROCEDURESANDPAYMENT.............................................................................................................5
5.SUBGRANTEEDATACOLLECTION....................................................................................................................6
6.ELIGIBLECUSTOMERDATA..............................................................................................................................6
7.INSURANCE......................................................................................................................................................7
8.FRAUDANDOTHERLOSSREPORTING.............................................................................................................8
9.ORDEROFPRECEDENCE..................................................................................................................................8
GENERAL TERMS AND CONDITIONS.......................................................................................................................9
1.DEFINITIONS....................................................................................................................................................9
2.ACCESSTODATA..............................................................................................................................................9
3.ADVANCEPAYMENTSPROHIBITED..................................................................................................................9
4.ALLWRITINGSCONTAINEDHEREIN...............................................................................................................10
5.AMENDMENTS..............................................................................................................................................10
6.AMERICANSWITHDISABILITIESACT(ADA)OF1990,PUBLICLAW101-336,ALSO REFERRED TO ASTHE 28
CFRP ART 35.............................................................................................................................................................10
7.ASSIGNMENT.................................................................................................................................................10
8.FEES..........................................................................................................................................10
9.CONFIDENTIALITY/SAFEGUARDINGOFINFORMATION.................................................................................10
10.CONFLICTOFINTEREST..................................................................................................................................11
11.COPYRIGHT....................................................................................................................................................11
12.DISPUTES.......................................................................................................................................................11
13.DUPLICATEPAYMENT....................................................................................................................................12
14.GOVERNINGLAWANDVENUE......................................................................................................................12
15.INDEMNIFICATION........................................................................................................................................12
16.INDEPENDENTCAPACITYOFTHEGRANTEE...................................................................................................12
17.INDUSTRIALINSURANCECOVERAGE.............................................................................................................13
18.LAWS.............................................................................................................................................................13
19.LICENSING,ACCREDITATIONANDREGISTRATION.........................................................................................13
20.LIMITATIONOFAUTHORITY..........................................................................................................................13
21.NONDISCRIMINATION...................................................................................................................................13
22.PAYEQUITY....................................................................................................................................................14
23.POLITICALACTIVITIES....................................................................................................................................14
24.PUBLICITY......................................................................................................................................................14
25.RECAPTURE....................................................................................................................................................14
26.RECORDSMAINTENANCE..............................................................................................................................15
27.REGISTRATIONWITHDEPARTMENTOFREVENUE.........................................................................................15
28.RIGHTOFINSPECTION...................................................................................................................................15
29.SAVINGS........................................................................................................................................................15
30.SEVERABILITY.................................................................................................................................................15
31.SITESECURITY................................................................................................................................................15
32.SUBGRANTING/SUBCONTRACTING...............................................................................................................15
________________________________________________________________________________________________________
Page 2 of 23
July 16, 2024 E - 65
33.SURVIVAL.......................................................................................................................................................16
34.TAXES.............................................................................................................................................................16
35.TERMINATIONFORCAUSE.............................................................................................................................16
36.TERMINATIONFORCONVENIENCE................................................................................................................16
37.TERMINATIONPROCEDURES.........................................................................................................................16
38.TREATMENTOFASSETS.................................................................................................................................17
39.WAIVER.........................................................................................................................................................18
ATTACHMENT A: SCOPE OF WORK.......................................................................................................................19
ATTACHMENT B: BUDGET....................................................................................................................................23
________________________________________________________________________________________________________
Page 3 of 23
July 16, 2024 E - 66
Face Sheet
GrantNumber: 24-52242-012
Energy Division
Washington Families Clean Energy Credits
1.Grantee2.Grantee Doing Business As (as applicable)
CITY OF PORT ANGELES<InsertDBA name>
321 E 5TH ST<Insert DBA mailing address>
Port Angeles, WA 98362-0217<Insert DBA physical address>
<Insert DBA location>
3. GranteeRepresentative4. COMMERCE Representative
Nathan A. WestJordan Laramie
City ManagerState Surplus Property Manager
(360) 417-4500(360) 725-5044
nwest@cityofpa.usjordan.laramie@commerce.wa.gov
5.Grant Amount6. Funding Source7. Start Date8. End Date
$439,890.80Federal:State:Other: N/A: 05/21/202409/15/2024
Federal Agency:ALN
9. Federal Funds (as applicable)
N/AN/A
N/A
10. Tax ID #11. SWV #12. UBI #13. UEI#
91-6001266540-015-518N/A
SWV0007712-00
14. GrantPurpose
The Washington Families Clean Energy Credits Grant Program dedicates $150 million to assist low-to moderate-income
households with the clean energy transition. This initiative will offer bill credits of $200 per household to eligible residential
customers through their electric utility provider.
COMMERCE, defined as the Department of Commerce, and the Grantee, as defined above, acknowledge and accept the
terms of this Grant and attachments and have executed this Granton the date below to start as of the date and year
referenced above. The rights and obligations of both parties to this Grant are governed by this Grantand the following other
documents incorporated by reference: GrantScope of Work, Attachment
Budget
FOR GRANTEEFOR COMMERCE
Nathan A. West,City ManagerCheryl Hardee,Energy Division Deputy Director
DateDate
APPROVED AS TO FORM ONLY
BY ASSISTANT ATTORNEY GENERAL
APPROVAL ON FILE
________________________________________________________________________________________________________
Page 4 of 23
July 16, 2024 E - 67
SpecialTerms and Conditions
1.GRANT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this Grant.
The Representative for COMMERCE and their contact information are identified on the Face Sheet
of this Grant.
The Representative for the Granteeand their contact information are identified on the Face Sheet
of this Grant.
2.ACKNOWLEDGEMENT OF CLIMATE COMMITMENT ACT FUNDING
If this Agreement is funded in whole or in part by the Climate Commitment Act, Grantee agrees that
any website, announcement, press release, and/or publication (written, visual, or sound) used for
media-related activities, publicity, and public outreachissued by or on behalf of Grantee which
(CCA) funds under this Grant, shall contain the following statement:
-and-invest
dollars to work reducing climate pollution, creating jobs, and improving public health. Information
about the CCA is available atwww.climate.wa.gov.
The Grantee agrees to ensure coordinated Climate Commitment Act branding on work completed by
or on behalf of the Grantee. The CCA logo must be used in the following circumstances, consistent
with the branding guidelines posted at CCA brand toolkit,including:
A.Any project related website or webpage that includes logos from other funding partners;
B.Any publication materials that include logos from other funding partners;
C.Any on-site signage including pre-during Construction signage and permanent signage at
completed project sites; and
D.Any equipment purchased with CCA funding through a generally visible decal.
3.COMPENSATION
COMMERCE shall pay an amount not to exceed $439,890.80for the performance of all things
necessary for or incidental to the performance of work as set forth in the Scope of Work. Grantee's
compensation for services rendered shall be based onthe terms of the Scope of Work and Budget.
EXPENSES
Granteeshall receive reimbursement for administrative costsidentified below or as authorized in
advance by COMMERCE as reimbursable. Grantees may use up to five percent of their grant funds
for administrative costs associated with the disbursement of funds provided by COMMERCE. The
maximum amount to be paid to the Grantee for authorized expenses shall not exceed $21,994.54
which amount is included in the Grant total above.
4.BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Grantee upon acceptance of services provided and receipt of properly
completed invoices, which shall be submitted to the Representative for COMMERCE via the
Commerce Grants Management System.
The attachments to the invoice request in the Commerce Contract Management System shall
describe and document, to COMMERCE's satisfaction, a description of the work performed, the
progress of the project, and fees.The invoice shall include the Grant Number 24-52242-012. If
________________________________________________________________________________________________________
Page 5 of 23
July 16, 2024 E - 68
expenses are invoiced, provide a detailed breakdown of each type. A receipt must accompany any
single expenses in the amount of $50.00 ormore in order to receive reimbursement.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Grantee.
COMMERCE may, in its sole discretion, terminate the Grantor withhold payments claimed by the
Granteefor services rendered if the Granteefails to satisfactorily comply with any term or condition
of this Grant.
No payments in advance or in anticipation of services orsupplies to be provided under this Agreement
shall be made by COMMERCE.
Invoices and End of Fiscal Year
Invoices are due on the 20th of the month following the provision of services.
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide
notification of the end of fiscal year due date.
The Granteemust invoice for all expenses from the beginning of the Grantthrough June 30,
regardless of the Grant start and end date.
Duplication of Billed Costs
The Granteeshall not bill COMMERCE for services performed under this Agreement, and
COMMERCE shall not pay the Grantee, if the Granteeis entitled to payment or has been or will be
paid by any other source, including grants, for that service.
Disallowed Costs
The Granteeis responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subgrantees.
COMMERCE may, in its sole discretion, withhold tenpercent(10%)from each payment until
acceptance by COMMERCE of the final report (or completion of the project, etc.).
5.SUBGRANTEEDATA COLLECTION
Granteewill submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties, regarding work under this Grantperformed by subgrantees and the portion of
Grantfunds expended for work performed by subgrantees, including but not necessarily limited to
minority-owned, woman-owned, and veteran-owned business subgranteegranteeall
mean subgrantees of any tier.
6.ELIGIBLE CUSTOMER DATA
If the Grantee chooses to receive assistance from COMMERCE and/or its contractors or sub-
contractors in identifying eligible customer households, COMMERCE requests that the Grantee
commit to the following conditions regarding the data provided to COMMERCE and/or its contractors
or sub-contractors,andCOMMERCE and/or its contractors or sub-contractors are prohibited from
further disclosing and/or selling any private or proprietary customer information obtained from the
Grantee to identify eligible customer households.
In the event Grantee transmits data to COMMERCEand/or its contractor or sub-contractorsfor
assistance identifying eligible customer households, the Grantee shall comply with the following
conditions:
________________________________________________________________________________________________________
Page 6 of 23
July 16, 2024 E - 69
Provide access to customer data required for determining household Program eligibility in
a structured format as specified by COMMERCE.
Provide notification of changes to customer information that could result in disqualification
from Program eligibility, including if the customer account has already been awarded a
credit by the Grantee.
Verify that credits allocated under the Program have been applied to eligible customer
accounts.
Ensure the privacy and security of customer information both at rest and in transit.
Ensure the accuracy of all data to the best knowledge of the Grantee.
Meet the foregoing requirements at no additional cost.
Such data shall not be disclosed by any party for any purpose other than as expressly stated herein.
7.INSURANCE
The Granteeshall provide insurance coverage as set out in this section. The intent of the required
insurance is to protect the state should there be any claims, suits, actions, costs, damages or
expenses arising from any loss, or negligent or intentional act or omission of the Granteeor
Subgrantee, or agents of either, while performing under the terms of this Grant. Failure to maintain
the required insurance coverage may result in termination of this Grant.
The insurance required shall beissued by an insurance company authorized to do business within
the state of Washington. Except for Professional Liability or Errors and Omissions Insurance, the
insurance shall name the state of Washington, its agents, officers, and employees as additional
insureds under the insurance policy. All policies shall be primary to any other valid and collectable
insurance. The Grantee
insurance cancellation, non-renewal or modification.
TheGranteeshall submit to COMMERCE within fifteen (15) calendar days of the Grantstart date OR
a written request by COMMERCE, a certificate of insurance which outlines the coverage and limits
defined in this insurance section. During the term of the Grant, if required or requested, the Grantee
shall submit renewal certificates not less than thirty (30) calendar days prior to expiration of each
policy required under this section.
The Granteeents or certifications
from the insurance issuing agency. The copies or certifications shall show the insurance coverage,
the designated beneficiary, who is covered, the amounts, the period of coverage, and that
advance written notice of cancellation.
The Granteeshall provide insurance coverage that shall be maintained in full force and effect during
the term of this Grant, as follows:
Commercial General Liability Insurance Policy.Provide a Commercial General Liability Insurance
Policy, including contractual liability, written on an occurrence basis, in adequate quantity to protect
against legal liability arising out of Grantactivity but no less than $1,000,000 per occurrence.
Additionally, the Granteeis responsible for ensuring that any Subgrantees provide adequate
insurance coverage for the activities arising out of subgrants.
Cyber Liability Insurance: The Contractor shall maintain Cyber Liability Insurance. The Contractor
shall maintain minimum limits of no less than $1,000,000 per occurrence to cover all activities by the
Contractor and licensed staff employed or under contract to the Contractor. The state of Washington,
its agents, officers, and employees need not be named as additional insureds under this policy.
Automobile Liability. In the event that performance pursuant to this Grantinvolves the use of
vehicles, owned or operated by the Granteeor its Subgrantee, automobile liability insurance shall be
________________________________________________________________________________________________________
Page 7 of 23
July 16, 2024 E - 70
required. The minimum limit for automobile liability is $1,000,000 per occurrence, using a Combined
Single Limit for bodily injury and property damage.
Professional Liability, Errors and Omissions Insurance.The Granteeshall maintain Professional
Liability or Errors and Omissions Insurance. The Granteeshall maintain minimum limits of no less
than $1,000,000 per occurrence to cover all activities by the Granteeand licensed staff employed or
under Grantto the Grantee. The state of Washington, its agents, officers, and employees need not
be named as additional insureds under this policy.
Fidelity Insurance.Every officer, director, employee, or agent who is authorized to act on behalf of
theGranteefor the purpose of receiving or depositing funds into program accountsor issuing financial
documents, checks, or other instruments of payment for program costs shall be insured to provide
protection against loss:
A.The amount of fidelity coverage secured pursuant to this Grantshall be $100,000 or the highest
of planned reimbursement for the Grantperiod, whichever is lowest. Fidelity insurance secured
pursuant to this paragraph shall name COMMERCE as beneficiary.
B.Subgrantees that receive $10,000 or more per year in funding through this Grantshall secure
fidelity insurance as noted above. Fidelity insurance secured by Subgrantees pursuant to this
paragraph shall name the Granteeas beneficiary.
8.FRAUD AND OTHER LOSS REPORTING
Grantee shall report in writing all known or suspected fraud or other loss of any funds or other property
furnished under this Contract immediately or as soon as practicable to the Commerce Representative
identified on the Face Sheet.
9.ORDER OF PRECEDENCE
In the event of an inconsistency in this Grant, the inconsistency shall be resolved by giving
precedence in the following order:
Applicable federal and state of Washington statutes and regulations
Special Terms and Conditions
General Terms and Conditions
Attachment A Scope of Work
Attachment B Budget
Add any other attachments incorporated by reference from theFace Sheetlisted within
order of attached.
________________________________________________________________________________________________________
Page 8 of 23
July 16, 2024 E - 71
General Terms and Conditions
1.DEFINITIONS
As used throughout this Grant, the following terms shall have the meaning set forth below:
A.
B.Washington Department of Commerce.
C.Grantmeans the entire written agreement between
COMMERCE and the Grantee, including any Exhibits, documents, or materials incorporated
by reference. E-mail or Facsimile transmission of a signed copy of this Grantshall be the same
as delivery of an original.
D.shall mean the entity identified on the face sheet performing
service(s) under this Grant, and shall include all employees and agents of the Grantee.
E.
limited to, in
use or receipt of governmental services or other activities, addresses, telephone numbers,
social security numbers, driver license numbers, other identifying numbers, and anyfinancial
identifiers,
and Accountability Act of 1996 (HIPAA).
F.
G."Subgrantee/subcontractor" shall mean one not in the employment of the Grantee, who is
performing all or part of those services under this Grantunder a separate Grantwith the
Granteegranteecontractorgrantee/subcontractor(s) in
any tier.
H.-federal entity that expends federal awards received from a
pass-through entity to carry out a federal program, but does not include an individual that is a
beneficiary of such a program. It also excludes vendors that receive federal funds in exchange
for goods and/or services in the course of normal trade or commerce.
I.
COMMERCE; provides services under the grant only to those beneficiaries individually
determined to be eligible by COMMERCE and, provides services on a fee-for-serviceor per-
unit basis with contractual penalties if the entity fails to meet program performance standards.
2.ACCESS TO DATA
In compliance with RCW 39.26.180, the Granteeshall provide access to data generated under this
Grantto COMMERCE, the Joint Legislative Audit and Review Committee, and the Office of the State
Auditor at no additional cost. This includes access to all information that supports the findings,
conclusions, and recommendations of the Granteeing computer models and the
methodology for those models.
3.ADVANCE PAYMENTS PROHIBITED
No payments in advance of or in anticipation of goods or services to be provided under this Grant
shall be made by COMMERCE.
________________________________________________________________________________________________________
Page 9 of 23
July 16, 2024 E - 72
4.ALL WRITINGS CONTAINED HEREIN
This Grantcontains all the terms and conditions agreed upon by the parties. No other understandings,
oral or otherwise, regarding the subject matter of this Grantshall be deemed to exist or to bind any of
the parties hereto.
5.AMENDMENTS
This Grantmay be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
6.AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also
28 CFR Part 35
The Granteemust comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunications.
7.ASSIGNMENT
Neither this Grant, nor any claim arising under this Grant, shall be transferred or assigned by the
Granteewithout prior written consent of COMMERCE.
8.
Unless expressly permitted under another provision of the Grant, in the event of litigation or other
action brought to enforce Grant
9.CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
A.
i.All material provided to the Grantee
by COMMERCE;
ii.All material produced by the Grantee
and
iii.All Personal Information in the possession of the Granteethat may not be disclosed under
state or federal law.
B.The Granteeshall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Granteeshall use Confidential Information
solely for the purposes of this Grantand shall not use, share, transfer, sell or disclose any
Confidential Information to any third party except with the prior written consent of COMMERCE
or as may be required by law. The Granteeshall take all necessary steps toassure that
Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or
disclosure of Confidential Information or violation of any state or federal laws related thereto.
Upon request, the Granteeshall provide COMMERCE with its policies and procedures on
confidentiality. COMMERCE may require changes to such policies and procedures as they
apply to this Grantwhenever COMMERCE reasonably determines that changes are necessary
to prevent unauthorized disclosures. The Granteeshall make the changes within the time
period specified by COMMERCE. Upon request, the Granteeshall immediately return to
COMMERCE any Confidential Information that COMMERCE reasonably determines has not
been adequately protected by the Granteeagainst unauthorized disclosure.
C.Unauthorized Use or Disclosure. The Granteeshall notify COMMERCE within five (5) working
days of any unauthorized use or disclosure of any confidential information, and shall take
necessary steps to mitigate the harmful effects of such use or disclosure.
________________________________________________________________________________________________________
Page 10 of 23
July 16, 2024 E - 73
10.CONFLICT OF INTEREST
Granteemust maintain and comply with written standards of conduct covering conflicts of interest and
governing the actions of its employees engaged in the selection, award and administration of
contracts. Granteemust comply with the following minimum requirements:
A.No employee, officer, or agent may participate in the selection, award, or administration of a
contract if he or she has a real or apparent conflict of interest. Such a conflict of interest would
arise when the employee, officer, or agent, any member of his or her immediate family, his or
her partner, or an organization which employs or is about to employ any of the parties indicated
herein, has a financial or other interest in or a tangible personal benefit from a firm considered
for a contract. The officers, employees, and agents of the Grantee may neither solicit nor accept
gratuities, favors, or anything of monetary value from Grantees or parties to subcontracts and
must comply with RCW 39.26.020. However, Grantee may set standards for situations in which
the financial interest is not substantial or the gift is an unsolicited item of nominal value. The
standards of conduct must provide for disciplinary actions to be applied for violations of such
standards by officers, employees, or agents of the Grantee.
B.If the Grantee has a parent, affiliate, or subsidiary organization that is not a state, local
government, or federally recognized tribe, the Grantee must also maintain written standards of
conduct covering organizational conflicts of interest. Organizational conflicts of interest means
that because of relationships with a parent company, affiliate, or subsidiary organization, the
Grantee is unable or appears to be unable to be impartial in conducting a procurement action
involving a related organization.
11.COPYRIGHT
Unless otherwise provided, all Materials produced under this Grantshall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall
ws, the Granteehereby irrevocably assigns all right, title, and interest
in all Materials, including all intellectual property rights, moral rights, and rights of publicity to
COMMERCE effective from the moment of creation of such Materials.
eans all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
ght, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Grant, but that incorporate pre-existing materials not
produced under the Grant, the Granteehereby grants to COMMERCE a nonexclusive, royalty-free,
irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Granteewarrants and
represents that the Granteehas all rights and permissions, including intellectual property rights, moral
rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Granteeshall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under thisGrant, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Grant. The
Granteeshall provide COMMERCE with prompt written notice of each notice or claim of infringement
received by the Granteewith respect to any Materials delivered under this Grant. COMMERCE shall
have the right to modify or remove any restrictive markings placed upon the Materials by the Grantee.
12.DISPUTES
Except as otherwise provided in this Grant, when a dispute arises between the parties and it cannot
be resolved by direct negotiation, either party may request a dispute hearing with the Director of
COMMERCE, who may designate a neutral person to decide the dispute.
The request for a dispute hearing must:
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July 16, 2024 E - 74
be in writing;
state the disputed issues;
state the relative positions of the parties;
state the Grantee's name, address, and Grantnumber; and
)GrantRepresentative within
three (3) working days after the parties agree that they cannot resolve the dispute.
hin five (5) working days.
The Director or designee shall review the written statements and reply in writing to both parties within
ten (10)working days. The Director or designee may extend this period if necessary by notifying the
parties.
The decision shall not be admissible in any succeeding judicial or quasi-judicial proceeding.
The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial
tribunal.
Nothing in this Grantoice of a mutually acceptable alternate
dispute resolution (ADR) method in addition to the dispute hearing procedure outlined above.
13.DUPLICATE PAYMENT
COMMERCE shall not pay the Grantee, if the Granteehas charged or will charge the State of
Washington or any other party under any other Grantor agreement, for the same services or
expenses.
14.GOVERNING LAW AND VENUE
This Grantshall be construed and interpreted in accordance with the laws of the state of Washington,
and the venue of any action brought hereunder shall be in the Superior Court for Thurston County.
15.INDEMNIFICATION
To the fullest extent permitted by law, the Granteeshall indemnify, defend, and hold harmless the
state of Washington, COMMERCE, agencies of the state and all officials, agents and employees of
the state, from and against all claims for injuries or death arising out of or resulting from the
performance of the GrantGrant, means any financial loss, claim, suit, action,
disease, or death, or injury to or the destruction of tangible property including loss of use resulting
therefrom.
The GranteeGrantee
agents, employees, representatives, or any subgranteeor its employees.
The Granteeobligation shall not include such claims that may be caused by the sole negligence of
the State and its agencies, officials, agents, and employees. If the claims or damages are caused by
or result from the concurrent negligence of (a) the State, its agents or employeesand (b) the Grantee,
its subcontractors, agents, or employees, this indemnity provision shall be valid and enforceable only
to the extent of the negligence of the Granteeor its subgrantees, agents, or employees.
The Granteewaives its immunity under Title 51 RCW to the extent it is required to indemnify, defend
and hold harmless the state and its agencies, officers, agents or employees.
16.INDEPENDENT CAPACITY OF THE GRANTEE
The parties intend that an independent Granteerelationship will be created by this Grant.The Grantee
and its employees or agents performing under this Grantare not employees or agents of the state of
Washington or COMMERCE. The Granteewill not hold itself out as or claim to be an officer or
employee of COMMERCE or of the state of Washington by reason hereof, nor will the Granteemake
any claim of right, privilege or benefit which would accrue to such officer or employee under law.
Conduct and control of the work will be solely with the Grantee.
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July 16, 2024 E - 75
17.INDUSTRIAL INSURANCE COVERAGE
The Granteeshall comply with all applicable provisions of Title 51 RCW, Industrial Insurance. If the
Granteefails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf
of its employees as may be required by law, COMMERCE may collect from the Granteethe full
amount payable to the Industrial Insurance Accident Fund. COMMERCE may deduct the amount
owed by the Granteeto the accident fund from the amount payable to the Granteeby COMMERCE
under this Grant, and transmit the deducted amount to the Department of Labor and Industries, (L&I)
Grantee.
18.LAWS
The Granteeshall comply with all applicable laws, ordinances, codes, regulations and policies of local,
state, and federal governments, as now or hereafter amended.
19.LICENSING, ACCREDITATION AND REGISTRATION
The Granteeshall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Grant.
20.LIMITATION OF AUTHORITY
Only the Authorized Representative or the Authorized Repre
(delegation to be made prior to action) shall have the express, implied, or apparent authority to alter,
amend, modify, or waive any clause or condition of this Grant. Furthermore, any alteration,
amendment, modification, orwaiver or any clause or condition of this Grantis not effective or binding
unless made in writing and signed by the Authorized Representative.
21.NONDISCRIMINATION
A.Nondiscrimination Requirement. During the performance of this Agreement, the GRANTEE,
including any subcontractor, shall comply with all federal, state, and local nondiscrimination
laws, regulations and policies, this shall include but not be limited to the following: GRANTEE,
including any subcontractor, shall not discriminate on the bases enumerated at RCW
49.60.530(3). In addition, GRANTEE, including any subcontractor, shall give written notice of
this nondiscrimination requirement to any labor organizations with which GRANTEE, or
subcontractor, has a collective bargaining or other agreement.
B.The funds provided under this Agreement shall not be used to fund religious worship, exercise,
or instruction.No person shall be required to participate in any religious worship, exercise, or
instruction in order to have access to the facilities funded bythis Agreement.
C.Obligation to Cooperate. GRANTEE, including any subcontractor, shall cooperate and comply
with any Washington state agency investigation regarding any allegation that GRANTEE,
including any subcontractor, has engaged in discrimination prohibited by this Agreement
pursuant to RCW 49.60.530(3).
D.Default. Notwithstanding any provision to the contrary, COMMERCE may suspend GRANTEE,
including any subcontractor, upon notice of a failure to participate and cooperate with any state
agency investigation into alleged discrimination prohibited by this Contract, pursuant to RCW
49.60.530(3). Any such suspension will remain in place until COMMERCE receives notification
that GRANTEE, including any subcontractor, is cooperating with the investigating state agency.
In the event GRANTEE, or subcontractor, is determined to have engaged in discrimination
identified at RCW 49.60.530(3), COMMERCE may terminate this Agreement in whole or in part,
and GRANTEE, subcontractor, or both, may be referred for debarment asprovided in RCW
39.26.200. GRANTEE or subcontractor may be given a reasonable time in which to cure this
noncompliance, including implementing conditions consistent with any court-ordered injunctive
relief or settlement agreement.
E.Remedies for Breach. Notwithstanding any provision to the contrary, in the event of Agreement
termination or suspension for engaging in discrimination, GRANTEE, subcontractor, or both,
shall be liable for contract damages as authorized by law including, but not limited to, any cost
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July 16, 2024 E - 76
difference between the original Grant and the replacement or cover Grant and all administrative
costs directly related to the replacement Grant, e.g., cost of the competitive bidding, mailing,
advertising and staff time, which damages are distinct fromany penalties imposed under
Chapter 49.60, RCW. GRANTEE may also be required to repay grant funds pursuant to
Section 25(Recapture) of the General Terms & Conditions if the Agreement is terminated
based on a violation of the nondiscrimination requirement. COMMERCE shall have the right to
deduct from any monies due to GRANTEE or subcontractor, or that thereafter become due, an
amount for damages GRANTEE or subcontractor will owe COMMERCE for default under this
provision.
22.PAY EQUITY
The Granteeagrees to en
as equals, consistent with the following:
A.
performance of the job requires comparable skill, effort, and responsibility, and the jobs are
performed under similar working conditions. Job titles alone are not determinative of whether
employees are similarly employed;
B.Granteemay allow differentials in compensation for its workers if the differentials are based in
good faith and on any of the following:
i.A seniority system; a merit system; a system that measures earnings by quantity or quality
of production; a bona fide job-related factor or factors; or a bona fide regional difference
in compensationlevels.
ii.A bona fide job-related factor or factors may include, but not be limited to, education,
training, or experience that is: Consistent with business necessity; not based on or derived
from a gender-based differential; and accounts for the entire differential.
iii.A bona fide regional difference in compensation level must be: Consistent with business
necessity; not based on or derived from a gender-based differential; and account for the
entire differential.
This Grantmay be terminated by the Department, if the Department or the Department of Enterprise
Services determines that the Granteeis not in compliance with this provision.
23.POLITICAL ACTIVITIES
Political activity of mployees and officers are limited by the State Campaign Finances and
Lobbying provisions of Chapter 42.17A RCW and the Federal Hatch Act, 5 USC 1501 -1508.
No funds may be used for working for or against ballot measures or for or against the candidacy of
any person for public office.
24.PUBLICITY
The Granteeagrees not to publish or use any advertising or publicity materials in which the state of
bly be inferred or implied, without the
prior written consent of COMMERCE.
25.RECAPTURE
In the event that the Granteefails to perform this Grantin accordance with state laws, federal laws,
and/or the provisions of this Grant, COMMERCE reserves the right torecapture funds in an amount
to compensate COMMERCE for the noncompliance in addition to any other remedies available at law
or in equity.
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July 16, 2024 E - 77
Repayment by the Granteeof funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Grant.
26.RECORDS MAINTENANCE
The Granteeshall maintain books, records, documents, data and other evidence relating to this Grant
and performance of the services described herein, including but not limited to accounting procedures
and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended
in the performance of this Grant.
The Granteeshall retain such records for a period of six years following the date of final payment. At
no additional cost, these records, including materials generated under the Grant, shall be subject at
all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
27.REGISTRATION WITH DEPARTMENT OF REVENUE
If required by law, the Granteeshall complete registration with the Washington State Department of
Revenue.
28.RIGHT OF INSPECTION
The Granteeshall provide right of access to its facilities to COMMERCE, or any of its officers, or to
any other authorized agent or official of the state of Washington or the federal government, at all
reasonable times, in order to monitor and evaluate performance, compliance, and/or quality
assurance under this Grant.
29.SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Grantand prior to normal completion, COMMERCE may suspend or
terminate the Grantunder the "Termination for Convenience" clause, without the ten calendar day
notice requirement. In lieu of termination, the Grantmay be amended to reflect the new funding
limitations andconditions.
30.SEVERABILITY
The provisions of this Grantare intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
theGrant.
31.SITE SECURITY
While on COMMERCE premises, Grantee, its agents, employees, or subgrantees shall conform in all
respects with physical, fire or other security policies or regulations.
32.SUBGRANTING/SUBCONTRACTING
The Granteemay only subgrant/subcontractwork contemplated under this Grantif it obtains the prior
written approval of COMMERCE.
If COMMERCE approves subgranting/subcontracting, the Granteeshall maintain written procedures
related to subgranting, as well as copies of all subgrants/subcontractand records related to
subgrants/subcontracts.For cause, COMMERCE in writing may: (a) require the Granteeto amend its
subgranting/subcontractingprocedures as they relate to this Grant; (b) prohibit the Granteefrom
subgranting/subcontractingwith a particular person or entity; or (c) require the Granteeto rescind or
amend a subgrant/subcontract.
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July 16, 2024 E - 78
Every subgrant/subcontractshall bind the Subgrantee/Subcontractorto follow all applicable terms of
this Grant. The Granteeis responsible to COMMERCE if the Subgrantee/Subcontractorfails to
comply with any applicable term or condition of this Grant. The Granteeshall appropriately monitor
the activities of the Subgrantee/Subcontractorto assure fiscal conditions of this Grant. In no event
shall the existence of a subgrant/subcontractoperate to release or reduce the liability of the Grantee
to COMMERCE for any breach in the performance of the Grantee
Every subgrant/subcontractshall include a term that COMMERCE and the State of Washington are
not liable for claims or damages arising from a Sub
subgrant/subcontract.
33.SURVIVAL
The terms, conditions, and warranties contained in this Grantthat by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Grantshall
so survive.
34.TAXES
All payments accrued on account of payroll taxes, unemployment contributions, the Granteee
or gross receipts, any other taxes, insurance or expenses for the Granteeor its staff shall be the sole
responsibility of the Grantee.
35.TERMINATION FOR CAUSE
In the event COMMERCE determines the Granteehas failed to comply with the conditions of this
Grantin a timely manner, COMMERCE has the right to suspend or terminate this Grant.Before
suspending or terminating the Grant, COMMERCE shall notify the Granteein writing of the need to
take corrective action.If corrective action is not taken within 30 calendar days, the Grantmay be
terminated or suspended.
In the event of termination or suspension, the Granteeshall be liable for damages as authorized by
law including, but not limited to, any cost difference between the original Grantand the replacement
or cover Grantand all administrative costs directly related to the replacement Grant, e.g., cost of the
competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the Grant, withhold further payments, or
prohibit the Granteefrom incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Granteeor a decision by COMMERCE to
terminate the Grant. A termi
that the Grantee: (1) was not in default; or (2) failure to perform was outside of his or her control, fault
or negligence.
The rights and remedies of COMMERCE provided in this Grantare not exclusive and are, in addition
to any other rights and remedies, provided by law.
36.TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Grant, COMMERCE may, by ten (10) business dayswritten
notice, beginning on the second day after the mailing, terminate this Grant, in whole or in part. If this
Grantis so terminated, COMMERCE shall be liable only for payment required under the terms of this
Grantfor services rendered or goods delivered prior to the effective date of termination.
37.TERMINATION PROCEDURES
Upon termination of this Grant, COMMERCE, in addition to any other rights provided in this Grant,
may require the Granteeto deliver to COMMERCE any property specifically produced or acquired for
the performance of such part of thisGrantas has been terminated. The provisions of the "Treatment
of Assets" clause shall apply in such property transfer.
COMMERCE shall pay to the Granteethe agreed upon price, if separately stated, for completed work
and services accepted by COMMERCE, and the amount agreed upon by the Granteeand
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
________________________________________________________________________________________________________
Page 16 of 23
July 16, 2024 E - 79
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv)the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning ofthe "Disputes" clause of this Grant.
COMMERCE may withhold from any amounts due the Granteesuch sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this Grant.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Granteeshall:
A.Stop work under the Granton the date, and to the extent specified, in the notice;
B.Place no further orders or subgrants/subcontractsfor materials, services, or facilities except as
may be necessary for completion of such portion of the work under the Grantthat is not
terminated;
C.Assign to COMMERCE, in the manner, at the times, and to the extent directed by the
Authorized Representative, all of the rights, title, and interest of the Granteeunder the orders
and subgrants/subcontractsso terminated, in which case COMMERCE has the right, at its
discretion, to settle or pay any or all claims arising out of the termination of such orders and
subgrants/subcontracts;
D.Settle all outstanding liabilities and all claims arising out of such termination of orders and
subgrants/subcontracts, with the approval or ratification of the Authorized Representative to
the extent the Authorized Representative may require, which approval or ratification shall be
final for all the purposes of this clause;
E.Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed
by the Authorized Representative any property which, if the Granthad been completed, would
have been required to be furnished to COMMERCE;
F.Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative; and
G.Take such action as may be necessary, or as the Authorized Representative may direct, for
the protection and preservation of the property related to this Grant, which is in the possession
of the Granteeand in which COMMERCE has or may acquire an interest.
38.TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Grantee, for the cost of which the Granteeis entitled to be reimbursed as a direct
item of cost under this Grant, shall pass to and vest in COMMERCE upon delivery of such property
by the Grantee.Title to other property, the cost of which is reimbursable to the Granteeunder this
Grant, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the
performance of this Grant, or (ii) commencement of use of such property in the performance of this
Grant, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first
occurs.
A.Any property of COMMERCE furnished to the Granteeshall, unless otherwise provided herein
or approved by COMMERCE, be used only for the performance of this Grant.
B.The Granteeshall be responsible for any loss or damage to property of COMMERCE that
results from the negligence of the Granteeor which results from the failure on the part of the
Granteeto maintain and administer that property in accordance with sound management
practices.
________________________________________________________________________________________________________
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July 16, 2024 E - 80
C.If any COMMERCE property is lost, destroyed or damaged, the Granteeshall immediately
notify COMMERCE and shall take all reasonable steps to protect the property from further
damage.
D.The Granteeshall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this Grant.
E.All reference to the Granteeunder this clause shall also include Grantee
or Subgrantees/Subcontractors.
39.WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Grantunless stated
to be such in writing and signed by Authorized Representative of COMMERCE.
________________________________________________________________________________________________________
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Attachment A: Scope of Work
Final budget language, page 149: Engrossed Substitute Senate Bill 5950
(29) $150,000,000 of the climate commitment accountstate appropriation is provided solely for
the department to provide clean energy for Washington families grants for public and private
electric utilities to provide bill credits for low-income and moderate-income residential electricity
customers to help with the clean energy transition in the amount of $200 per household, by
September 15, 2024. Low and moderate-income is defined as less than 150 percent of area
median income.
Utilities must prioritize customers in vulnerable populations in overburdened communities as
defined under RCW 70A.02.010, such as those that have participated in the low-income home
energy assistance program, utility payment plans, or ratepayer funded assistance programs.
Utilitiesmust first prioritize bill credits for customers at or below 80 percent area median income
and if funds remain, may expand bill credits for customers up to 150 percent of area median
income. Utilities may qualify customers through self-attestation.
Utilities may, but are not required to, work with community action agencies to administer these
funds. Each utility shall disburse funds directly to customer accounts and adhere to program
communications guidelines provided by the department. Utilities may use up to five percent of
their grant funds for administrative costs associated with the disbursement of funds provided in
this subsection.
If Initiative Measure No. 2117 is approved in the 2024 general election, upon the effective date of
the measure, funds from the consolidated climate account may not be used for the purposes in
this subsection.
Tasks and Deliverables
Task 1:Grantees will respond to the
Question Survey
Deliverable 1.1: Granteeswill respond to the following questions in a Smartsheet survey provided by
COMMERCE.This survey outlines some aspects of how a Grantee will find eligible households for the
purposes of disbursing Program credits.
(1)households?
Select all that apply.
Note: Customers who are currently enrolled in or have been enrolled in a low-income energy
assistance program within the past two years (as of January 1, 2022) qualify as an "enrolled"
customer.
Utility will determine if a customer is:
Enrolled in a low-income energy assistance program, utility payment plan, or other
ratepayer assistance program
Enrolled in means tested federal low-income assistance program
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July 16, 2024 E - 82
Eligible based on online customer self-attestation form
Eligiblebased on self-attestation assisted by a customer service representative
Eligible based on self-attestation survey
Eligible based on working with programs offered by a Community Action Agency
Eligible through the use of 3rd party financial data
Other method-Please specify below
(2)If you selected that your utility would work with a Community Action Agency above, please select
the CAA that your utility would be working with.
<Multiple answers selectable>
(3)Other method
Please detail what method(s) your utilityis planning to use.
<detail method(s), if applicable>
(4)Request assistance from Commerce's vendor:
My utility requests assistance from Commerce's vendor, Promise Pay to help my utility's
eligibility and self-attestation program.
<Yes, No, or Undecided>
(5)If you answered Yes or Unsure to the prior question, please fill out this Typeform (link
forthcoming) from Promise Pay to enter contact details for certain positions in your organization.
(6)Does your utility anticipate any challenges implementing this program?
<detail challenges, if applicable>
(7)Any additional questions
<detail additional questions, if applicable>
Task 2:Expenditure Reporting
(1)All Grantees are required to submit Project and Expenditure Reports with each invoice submitted
for payment.
Deliverable 2.1: Project and Expenditure Reports with each invoice submitted for payment.
Grantees must submit a detailed expenditure report of all expenses (totaling the
requested reimbursement amount) and backup invoice documentation. The expenditure
report/ledger must include:
Adopted budgets
Dates of expenditures
Expense categories
Use of administrative funding*
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July 16, 2024 E - 83
*Administrative fundingmay be spent on:
Labor costs to apply bill credits or finding eligible households,
Marketing and outreach costs (including printing signs, bill inserts, flyers, etc.),
Communications costs (including translation services, community outreach,
radio/paper/digital advertisement buys),
Creation, development, implementation and/or maintenanceofa self-attestation portal.
(2)Documentation of subawards, contracts, grants, loans, transfers, and direct payments.
Deliverable 2.2:
Each Grantee shall also provide detailed obligation and expenditure information for any
contracts and grants awarded, loans issued, transfers made to other government entities,
and direct payments made by the recipient that are greater than $50,000.
(3)If Grantees find that they do not need to spend all their administrative allocation (up to 5% of total
grant allocation) on administrative costs, the utility may reallocate administrative funds to provide
additional bill credits to eligible customer households. All funds must be spent by September 15,
2024.
Deliverable 2.3: If funds are returned to COMMERCE, meant for the express purpose of redistribution to
other utilities participating in the Washington Families Clean Energy Credits Grant Program, Grantees
must record the dollar value of the returned allocation.
Task 3:Record of qualifying accounts and amount disbursed
(1)All grantees are required to retain and provide to COMMERCE a record of customer accounts
that received the bill credit under the Program. This record must include sufficient information for
potential programmatic review by a third-party audit:
a.The account number of the household that received the bill credit from the Grantee.
b.
c.The dollar amount applied to individual customer accounts by the Grantee.
d.The total dollar amount applied to all customer accounts by the Grantee.
e.The total dollar amount the Grantee received from COMMERCE.
f.The date that the Grantee received funding from COMMERCE.
Deliverable 3.1: All grantees are required to retain and provide to COMMERCE a record of customer
accounts that received the bill credit under the Program as detailed in Task 3(1)(a) through (f). This
record must include sufficient information for potentialprogrammatic review by a third-party audit:
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July 16, 2024 E - 84
Task 4:Household Impacts
(1)All Grantees are required to submit to COMMERCE an aggregated estimate of households
served
Deliverable 4.1: Total number of households served.
(2)All grantees are required to submit to COMMERCE an estimate of households served that are
within specific income brackets.
Deliverable 4.2: The estimated number of households served by the Washington Families Clean Energy
Credit Grant Program within the following area median income (AMI) brackets.
a.Low-income (up to 80% AMI)
b.Moderate-income (equal to 80% to 150% AMI
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July 16, 2024 E - 85
Attachment B: Budget
ItemDescriptionAmount
1Total dollar value of the grants to administer a bill credit to $417,896.26
low-to moderate-income customer accounts.
2Total dollar value of administrative costs used to support $21,994.54
the goals of the Washington Families Clean Energy
Credits Grant Program.
Total Grant Amount$439,890.80
________________________________________________________________________________________________________
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July 16, 2024 E - 86
Certificate Of Completion
Envelope Id: A6BCAF11AB654703B107719A7BAF64ABStatus: Completed
Subject: Review: 24-52242-012 City of Port Angeles WA Families Clean Energy Credits
Division:
Energy
Program: Energy
ContractNumber: 24-52242-012 City of Port Angeles WA Families Clean Energy Credits
DocumentType: Contract
Source Envelope:
Document Pages: 24Signatures: 2Envelope Originator:
Certificate Pages: 6Initials: 4Anneka McDonald
AutoNav: Enabled1011 Plum Street SE
EnvelopeId Stamping: EnabledMS 42525
Time Zone: (UTC-08:00) Pacific Time (US & Canada)Olympia, WA 98504-2525
anneka.mcdonald@commerce.wa.gov
IP Address: 147.55.149.254
Record Tracking
Status: OriginalHolder: Anneka McDonaldLocation: DocuSign
5/22/2024 2:07:09 PM anneka.mcdonald@commerce.wa.gov
Security Appliance Status: ConnectedPool: StateLocal
Storage Appliance Status: ConnectedPool: Washington State Department of CommerceLocation: DocuSign
Signer EventsSignatureTimestamp
Jordan LaramieSent: 5/22/2024 2:07:19 PM
jordan.laramie@commerce.wa.govViewed: 5/22/2024 2:11:09 PM
Security Level: Email, Account Authentication Signed: 5/22/2024 2:11:29 PM
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.239.10.223
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Anneka McDonaldSent: 5/22/2024 2:11:31 PM
anneka.mcdonald@commerce.wa.govViewed: 5/22/2024 2:11:41 PM
Incentive Program LeadSigned: 5/22/2024 2:11:45 PM
Washington State Department of Commerce
Signature Adoption: Pre-selected Style
Security Level: Email, Account Authentication
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July 16, 2024 E - 92
Date: July 18, 2024
To: City Council
From: Calvin W. Goings, DeputyCity Manager
Shannen Cartmel,Community and Economic Development Manager
Subject: An Ordinance Substituting City Fire-Life Safety Inspection Requirements for Bed-and-
Breakfast Operations for Inspections Conducted by the State of Washington and Clallam
County
Summary:On July 2, 2024, the City Counciladopted a motion revising the City provided fire-life
safety inspection requirements for bed-and-breakfast operations.The Legal Department has
recommended adoption of awrittenOrdinanceon this matter. Staff has developedproposed
legislation toimplement and ratify the motion as passed on July 2, 2024.
Funding: Revenue from bed-and-breakfast fees are expected to recover the costs of licensingand
compliance services.
Recommendation:1) Conduct the first reading of the OrdinanceSubstituting City Fire-Life Safety
Inspection Requirements for Bed-and-Breakfast Operations, 2) waive the second reading of the
Ordinance, 3) adopt the Ordinance inclusive of Exhibits A and B, and 4) authorize the City Clerk to make
grammar and formatting revisions to ensure internal consistency.
Background / Analysis: On March 6, 2024, the City Council adopted Ordinance3728implementing
regulations for bed-and-breakfast operations, including a proposed fee structure, licensing requirements, a
platform-based enforcement mechanism, and a City provided fire life-safety inspection program.
On July 2, 2024, the City Council adopted a motionon a 4-to-3 vote, as follows:
“Direct City staff to accept both the County Department of Health kitchen inspection, and the state
inspection for Bed and Breakfasts, and not require the city’s own inspection checklist.”
The Legal Department has recommended that amendments toPAMC 17.24be done through formal
adoption of awrittenOrdinance.
Staff has developed the attached legislation to implement and ratify the motion passed on July 2, 2024,
by substitutingCity led fire-life safety inspectionsfor inspectionsconductedby the State of Washington
as a Transient Accommodation under Washington Administrative Code 246-360, and inspections conducted
by the Clallam County Health Department as a Food Establishmentunder Washington Administrative Code
246-215.
If approved by the State and County, no additional City inspections wouldbe required. These inspection and
licensing documents would be uploaded by the bed-and-breakfast applicant to the City’s business licensing
portal at the time of application. It is also proposed that the costs of the City business license for bed-and-
breakfasts be reduced accordingly.
July 16, 2024G - 1
Two issues of caution for the Council to consider
First, Council has previously shared concerns with having too many short-term rental operations in the city,
and as a result placed a strict cap of 200 citywide Type II licenses. By having no on-site and in-person City
inspections of bed-and-breakfast operations, there will be no way for the City to prevent a short-term rental
operator from using the bed-and-breakfast license process as a way around the citywide cap, or as an end-run
around the one license per person, one license per parcel, or one license per LLC prohibitions that Council
added to the original legislation.
Second, since the Council’s approval of the regulations for bed-and-breakfast and short-term rental
operations in early March, four months of intense work and hundreds of staff hours have been invested in
designing the licensing portal and associated workflows. The success of any new regulatory approach hinges
on predictability for both the applicants and those implementing the Code. Additional changes at this late
date may impact the ability of the licensing portal to successfully meet the upcoming deadlines and
milestones required by Code and shared with the public. Staff always welcomes feedback and are constantly
exploring ways to improve and streamline various permitting processes. To that end, after the October 1
lottery drawing staff is planning to formally engage with Council on possible adjustments to streamline the
Code and make it even more user friendly.
Funding: Revenue from bed-and-breakfast fees are expected to recover the costs of licensing and compliance
services.
Attachments:
Ordinance
Exhibit A – Revisions to 17.24.050 and 17.24.110
Exhibit B – Revisions to Master Fee Schedule
July 16, 2024G - 2
ORDINANCE NO.__________
AN ORDINANCE of the City of Port Angeles, Washington removing the City
conducted inspection requirements for Bed and Breakfasts found in
Chapters 17.24.050 and 17.24.110 of the Port Angeles Municipal Code;
and updating the City’s Master Fee Schedule for Bed and Breakfast
Business License and Inspection Fees.
WHEREAS, in 2024 the City Council passed Ordinance 3728 which created requirements for
City Inspections of Bed and Breakfast operations; and
WHEREAS, the City recognizes that inspection requirements for Bed and Breakfast operations
exist in both State of Washington and Clallam County regulations; and
WHEREAS, the City Council finds that it is unnecessary to enforce the City Inspection
requirements for Bed and Breakfast operations in addition to the inspections performed by the
State of Washington and Clallam County; and
WHEREAS, adjustments to the inspection requirements for Bed and Breakfast operations require
an adjustment of the Bed and Breakfast License and Inspection Fee,
Now, Therefore,
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS
FOLLOWS:
Section 1. Section 17.24.050 and 17.24.110 of the Port Angeles Municipal Code is hereby
amendedas set forth in Exhibit A, which is incorporated herein by this reference.
1
July 16, 2024G - 3
Section 2. The City’s Master Fee Schedule is hereby amended as set forth in Exhibit B, which
is incorporated herein by this reference. Future revisions of Bed and Breakfast fees will be made
through Resolution.
Section 3. - Corrections The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, thecorrection
of the scrivener’s/clerical errors, references to other local, state, or federal laws, codes, rules or
regulations, or ordinance numbering, section/subsection numbers and any references thereto.
Section 4. - Severability If any provisions of this Ordinance, or its application to any person or
circumstances, are held invalid, the remainder of the Ordinance, or application of theprovisions of the
Ordinance to other persons or circumstances, is not affected.
Section 5.– Effective Date This Ordinance, being an exercise of a power specificallydelegated to
the City legislative body, is not subject to referendum. This ordinance shall take effect on July
22, 2024, after publication of an approved summary thereof consisting of the title.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council
held on the _____ day of ___________, 2024.
_______________________
Kate Dexter, Mayor
APPROVED AS TO FORM:
_____________________________
William E. Bloor, City Attorney
ATTEST:
_____________________________
Kari Martinez-Bailey, City Clerk
2
July 16, 2024G - 4
EXHIBIT A
17.24.050 Bed and Breakfast State Fire Life-Safety Requirements and County Health
Department Inspections.
All bed and breakfasts must comply with the following inspection requirements:
A. All bed and breakfast owners or authorized agents must obtain a fire life-safety
inspection and license from the State of Washington as a Transient Accommodation
under Washington Administrative Code 246-360, and a license from the Clallam
County Health Department as a Food Establishment under Washington Administrative
Code 246-215 of the rental and pay the inspection and review fees outlined in the Port
Angeles Master Fee Schedule. Bed and breakfasts are required to meet the provisions
for the entire structure where the rooms are located.
B.A copy of the approved State of Washington Transient Accommodation License and
Inspection report, and the Clallam County Health Department Food Establishment
License and Inspection report must both be provided to the City to apply for a City Bed
and Breakfast Business License All bed and breakfasts must have a code compliant,
non-expired fire extinguisher located visibly on each floor of the dwelling and one
located within six feet of any cooking appliances.
C. Inspection results may require minor building renovations or improvements, specifically
related to fire life-safety items, requiring a building permit through the City’s
Community and Economic Development Department.
D. All bed and breakfast licenses will contain the following language:
1. The fire life-safety review for this bed and breakfast is limited to basic fire life
safety inspection, including but not limited to 911 locator consistency, handrails,
guardrails, egress, ingress, exterior safety lighting, smoke and carbon monoxide
detection and warning, repair of any notably dangerous building concerns, and
pool safety regulations. The bed and breakfast business license inspection shall
not be construed to be an exhaustive review of all potential life/safety issues that
may be present in the facility. By accepting and utilizing the bed and breakfast
license issued by the City or utilizing the licensed bed and breakfast, the owner,
authorized agent, bed and breakfast platform, guest, bed and breakfast operator,
or any other person with interest agrees to hold the City Harmless in the event of
any damage, property damage, personal liability issues, and any other monetary
or liabilities occurring from a bed and breakfast.
E.Any bed and breakfast requiring renovations, improvements, or upgrades may not
operate until all items are completed and required building permits are finalized. The
City will temporarily suspend any bed and breakfast business license until such
renovations, improvements, or upgrades are finished and finalized by the City’s
Community and Economic Development Building Division.
F. All egress must be adequately sized and unobstructed to allow proper escape from each
sleeping unit and escape from the main dwelling.
1
July 16, 2024G - 5
G. Failure to schedule and pass an annual inspection is grounds for revocation of the bed
and breakfast business license.
1. Upon notification by the City, the bed and breakfast owner, authorized agent,
and/or bed and breakfast operator will have 90 days to comply with any new
minor fire or life safety upgrades. When required, the applicant must obtain a
building permit, complete the work, and receive approval for the final building
inspection.
2.The Director may grant extensions based on a review of the circumstances,
hardships, or proposed work timelines. Any extensions will be provided to the
bed and breakfast operator in writing, detailing the length of time of extension,
requirements, and other relevant provisions.
17.24.110 Review Procedures.
A. Staff shall determine whether an application for a bed and breakfast business license is
complete within 28 days after application submittal.
B. If the building report review, checklist, or inspection results in any failed areas, the
applicant must fix all required items, obtain any permits necessary to resolve any items,
and finalize any required permits prior to issuance of a bed and breakfast license.
C. If the inspection fails, or further correction or information is required for the City
Inspector’s report, the applicant will be charged a reinspection fee. This reinspection fee
will be charged for each required subsequent review or reinspection until all items pass.
The applicant is responsible for working with the Community and Economic
Development Building Division to ensure a complete application and must have an
approved building permit to proceed with any work.
D. The City will only issue the bed and breakfast business license if the application meets
all standards and passes all reviews and inspections. The bed and breakfast business
license and associated conditions must be posted visibly for all guests.
E.Water, sewer, power, adequate access from a public right-of-way, police, fire and waste
disposal must be available and adequate for the proposed bed and breakfast.
F. The proposal should not cause detrimental effects on the surrounding residential area
due to changes in the neighborhood, which include but are not limited to traffic volume
and frequency, noise, activities occurring on-site, lighting, and the ability to provide
utility service.
G. The proposal must be compatible with the surrounding residential area aspects,
including, but not limited to landscaping, location of the structure(s), parking areas, and
the residential nature of construction and/or architectural details of the structure.
2
July 16, 2024G - 6
EXHIBIT B
Master Fee Schedule Updates
Future revisions will be made through Resolution
The City’s Master Fee Schedule is hereby amended as follow:
Bed and Breakfast Fee Schedule
Description: Fee Effective
8/1/2024:
1
Bed and Breakfast Business License and Inspection $192.20 475.50
July 16, 2024G - 7
Date: July 16, 2024
To: City Council
From: Nathan West, City Manager
Sarina Carrizosa, Finance Director
Subject: Second Amendment to the 2024 Budget
Summary: The 2024Budget is being amended for the second time to reflect changes in revenues and
expenditures that have occurred during the second quarter of 2024. This budget amendment primarily
includes capital adjustments resulting from the adoption of the 2025-2030 Capital Facilities Plan to
ensure consistency with the Budget. This is the first reading of the ordinance.
As this budget amendment includes new revenues as well as an authorization to use funds from reserves,
the ordinance must be approved by a super-majority of the entire Council, or at least five (5) affirmative
votes.
Funding: Please see the detailed summary attached tothismemo.
Recommendation: The requested action for this issue is as follows:
1.Conduct the first reading of the 2024 Budget Amendment #2 ordinance; and
th
2.Continue to the August 20Council meeting.
Background / Analysis:
The 2024 Budget is being amended for the second time, primarily to bring the budget into alignment with
the recently adopted 2025-2030 Capital Facilities Plan (CFP), as well as, adjust revenues and
expenditures that have been approved by Council at previous meetings in the first half of the year, or that
require minor accounting corrections.
Attached is a detailed list of proposed budget changes, the budget amendment ordinance, including the
Exhibit A which lists total revenues and expenditures by fund for the 2024 Budget Amendment #1 and
proposed Amendment #2 for comparison.
Since many of the individual actions require funding to come from reserves (money unspent at the end of
the fiscal year automatically rolls into reserves/fund balance), approval of the ordinance will require a
super majority of the entire Council, or five (5) affirmative votes.Tonight’s meeting will include the first
reading of the budget amendment ordinance.
Funding Overview:
Please see the “Detailed list of proposed budget changes” attachment to this memo for a full listing of all
funding changes.
Attached: Detailed list of proposed budget changes
2024 Budget Ordinance – Amendment #2
Exhibit A
July 16, 2024G - 8
Detailed List of Proposed Budget Changes - 2024 Budget Amendment #2
BUDGET AMENDMENT ITEMRevenuesExpenditureAccount Notes
-
Association of WA Cities Grant- community oriented policing 94,800 001-5022-342.10-00
Approved by Council 2/6/2024
WA Dept of Commerce Grant- License plate reader equipment & Instal 001-5022-334.01-10
50,000 -
Approved by Council 2/6/2024
WA Dept of Commerce Grant- License plate reader equipment 001-5022-521.35-01
- 41,000
Approved by Council 2/6/2024
WA Dept of Commerce Grant- License plate reader installation 001-5022-521.41-50
- 9,000
Computer Equipment for New Positions 001-4050-558.31-60
- 8,000
Office Furniture for New Positions 001-4050-558.31-01
- 10,000
EOC Back-up Generator emergency repairs 001-6050-522.48-10
- 4,500
Fire Prevention Specialist II 001-6030-522.10-01
- 35,800
Fire Prevention Specialist uniforms and equipment 001-6030-522.31-01
- 9,400
Fire Prevention Specialist IT needs 001-6030-522.31-60
- 13,500
Fire Prevention Inspection Fees 001-6030-342.20-15
58,700 -
Building Dept Uniforms 001-4050-558.35-01
- 3,200
Planning Dept Uniforms 001-4060-558.35-01
- 3,000
ARPA Revenue to Offset Expenses 001-9029-333.21-02
587,500 -
Past Due Utility Relief - ARPA Funds 001-9029-518.41-50
- 250,000
Olympic Peninsula YMCA - ARPA Funds 001-9029-518.41-50
- 250,000
Housing - ARPA Funds 001-9029-518.41-50
- 87,500
Replace Broken Lighting Downtown - Transfer to Governmental Capita 001-8080-597.59-91
- 65,000
TR1215 - City Hall Parking Lot LID - Transfer to Transportation 001-7012-597.59-91
- 58,300
Reprioritized in the CFP
CED vehicle - transfer to Equipment Services 001-4050-558.45-20
- 54,800
Strategic Planning 001-1160-511.41-50
4,000
Reprioritized in the CFP
Police Body Worn Cameras 001-5012-597.59-91
11,000
Reprioritized in the CFP
Ennis Street Pavement Repair 001-7012-597.59-91
90,000
Reprioritized in the CFP
Elks Pickleball Court Improvements 001-8080-597.59-91
25,000
TOTAL GENERAL FUND 791,000 1,033,000
Reprioritized in the CFP
Street Division Vehicle Replacements - Transfer Out - 50,000102-7230-542.45-20
TOTAL STREET FUND - 50,000
Reprioritized in the CFP
TR0322 - intersection Control Study - (50,000) 105-7840-597.59-91
Reprioritized in the CFP
TR0224 - Tumwater Bridge Repair - 25,000105-7840-597.59-91
TOTAL REET I FUND - (25,000)
Reprioritized in the CFP
TR0318 - 8th/10th Street Bike Lanes * - 30,000160-7841-597.59-91
Reprioritized in the CFP
TR0322 - Intersection Control Study - (50,000) 160-7841-597.59-91
TOTAL REET II FUND - (20,000)
AWC Lead Fire Program Admin 34,800 - 409-6027-334.06-90
AWC ART Grant - 47,500409-6027-526.41-50
AWC ART Grant 47,500 - 409-6027-334.06-90
Reprioritized in the CFP
Fire Department Turn-Out Gear - 3,000409-6025-597.59-91
Nitronox system replacement - 4,100409-6025-526.35-01
Repairs to Combi-tool 409-6025-526.35-01
- 3,700
Fire Prevention Specialist II - 11,200409-6025-526.10-01
Fire Prevention Specialist Uniforms and Equipment - 3,100409-6025-526.31-01
Fire Prevention Specialist IT needs - 4,500409-6025-526.31-60
Fire Prevention Inspection Fees 18,800 - 409-6025-342.20-17
TOTAL MEDIC 1 FUND 101,100 77,100
July 16, 2024G - 9
BUDGET AMENDMENT ITEMRevenuesExpenditureAccount Notes
CAPPC - Pencom Capital - 50,000107-5160-594.64-10Reprioritized in CFP
TOTAL PENCOM FUND - 50,000
Replace broken lighting downtown - transfer from General Fund 65,000 - 310-8985-397.10-91
FD0615 - Fire Hoses - 12,400310-5950-594.65-10Reprioritized in CFP
PD0307 - Police Regional Training & Gun Range Facility - 51,600310-5950-594.65-10Reprioritized in CFP
PD0116 - Mobile Data Terminal Replacements - 26,900310-5950-594.65-10Reprioritized in CFP
PD0122 - Police Radio Replacement - (1,600)310-5950-594.65-10Reprioritized in CFP
PD0223 - Police Body Worn Cameras - 38,000310-5950-594.65-10Reprioritized in CFP
PD0120 - Police Taser Replacements - (2,000)310-5950-594.65-10Reprioritized in CFP
FD0318 - Emergency Management Pods - 129,100 310-5950-594.65-10Reprioritized in CFP
GG0303 - NICE Funds - 512,900 310-7910-594.65-10Reprioritized in CFP
GG0121 - Broadband Improvement Feasibility Study - 50,000310-7910-594.65-10Reprioritized in CFP
GG0119 - Ennis Creek Fish Barrier Removal - (255,000) 310-7910-594.65-10Reprioritized in CFP
GG1113 - Facility Security Projects - 400 310-8985-594.65-10Reprioritized in CFP
PK0216 - Facility Improvement Revolving Fund - 11,000310-8985-594.65-10Reprioritized in CFP
PK0205 - Restroom Improvement Program - (253,000) 310-8985-594.65-10Reprioritized in CFP
PK0418 - Civic Field Upgrades - 613,100 310-8985-594.65-10Reprioritized in CFP
PK0223 - Aluminum Bleacher Upgrades - 13,500310-8985-594.65-10Reprioritized in CFP
PK0519 - City Pier Erosion Stabilization & Sidewalk Repair (Peabody Cre - 343,200 310-8985-594.65-10Reprioritized in CFP
PK0316 - Locomotive #4 Refurbishment - 2,000310-8985-594.65-10Reprioritized in CFP
PK0320 - HVAC Upgrades at City Facilities - 128,000 310-8985-594.65-10Reprioritized in CFP
PK0324 - City Pier Tower Repair - 575,500 310-8985-594.65-10Reprioritized in CFP
PK0122 - Erickson Playfield Tennis Court Improvement - 150,000 310-8985-594.65-10Reprioritized in CFP
PK0123 - Elks Pickleball Court Improvements - 25,000310-8985-594.65-10Reprioritized in CFP
FD0615 - Fire Hoses 5,000 310-5950-331.97-04Reprioritized in CFP
PD0223 - Police Body Worn Cameras 3,200 310-5950-331.97-04Reprioritized in CFP
PD0223 - Police Body Worn Cameras 11,000 310-5950-397.10-91Reprioritized in CFP
FD0415 - Fire Department Turn-Out Gear 3,000 310-5950-397.10-91Reprioritized in CFP
PK0418 - Civic Field Upgrades 600,000310-8985-334.02-70Reprioritized in CFP
PK0122 - Erickson Playfield Tennis Court Improvement 200,000310-8985-334.02-70Reprioritized in CFP
PK0223 - Aluminum Bleacher Upgrades 3,500 310-8985-367.11-00Reprioritized in CFP
PK0316 - Locomotive #4 Refurbishment 60,000 310-8985-397.10-91Reprioritized in CFP
PK0123 - Elks Pickleball Court Improvements 25,000 310-8985-397.10-91Reprioritized in CFP
PK0316 - Locomotive #4 Refurbishment 52,000 310-8985-397.10-91Reprioritized in CFP
PK0324 - City Pier Tower Repiars 574,500310-8985-397.10-91Reprioritized in CFP
TOTAL GOVERNMENT CAPITAL FUND 1,602,200 2,171,000
July 16, 2024G - 10
BUDGET AMENDMENT ITEMRevenuesExpenditureAccount Notes
TR1215 - City Hall Parking Lot LID - Transfer from General Fund 58,300 - 312-7930-397.10-91Reprioritized in CFP
TR0322 - Intersection Control Study - transfer from REET II (50,000) - 312-7930-397.10-91Reprioritized in CFP
TR0322 - Intersection Control Study - transfer from REET I (50,000) - 312-7930-397.10-91Reprioritized in CFP
TR0224 - Tumwater Bridge Repair - transfer from REET I 25,000 - 312-7930-397.10-91Reprioritized in CFP
TR0909 - Wayfinding & ODT Signage - (159,400) 312-4160-595.65-10Reprioritized in CFP
TR1118 - Revolving Street Improvements - 30,000312-7930-595.65-10Reprioritized in CFP
TR0518 - I Street Chip Seal (5th to 16th Streets) - 170,200 312-7930-595.65-10Reprioritized in CFP
TR0316 - 8th Street Chip Seal (A to I Streets) - 278,900 312-7930-595.65-10Reprioritized in CFP
TR0119 - 8th Street Paving (Lincoln to A Streets) * - 437,900 312-7930-595.65-10Reprioritized in CFP
TR1799 - Truck Route at Hwy 101 Intersection * - (245,300) 312-7930-595.65-10Reprioritized in CFP
TR0716 - ADA - Peabody Street * - (370,000) 312-7930-595.65-10Reprioritized in CFP
TR0221 - Marine Dr Paving (Valley to Hill Street) * - 1,140,200 312-7930-595.65-10Reprioritized in CFP
TR0621 - Waterfront Trail Repairs - 36,100312-7930-595.65-10Reprioritized in CFP
TR0209 - Race Street Complete Design & Construction Phase I * - 731,600 312-7930-595.65-10Reprioritized in CFP
TR0918 - Downtown Tree/Sidewalk Replacement Phase III - 5,000312-7930-595.65-10Reprioritized in CFP
TR0101 - Laurel Street Stairs Replacement - (685,000) 312-7930-595.65-10Reprioritized in CFP
TR0120 - Signal Controller Upgrades 1st/Front * - 4,844,300 312-7930-595.65-10Reprioritized in CFP
TR1215 - City Hall East Parking Lot LID * - 460,300 312-7930-595.65-10Reprioritized in CFP
TR0222 - First/Front Pedestrian Enhancements * - 171,000 312-7930-595.65-10Reprioritized in CFP
TR0414 - Peabody Creek/Lincoln Street Culvert Repair * - (475,000) 312-7930-595.65-10Reprioritized in CFP
TR1399 - Traffic Signal Interconnect/Preemption - 314,200 312-7930-595.65-10Reprioritized in CFP
TR0224 - Tumwater Bridge Repair - 25,000312-7930-595.65-10Reprioritized in CFP
TR0821 - Facility Assessment - 5,300312-7930-595.65-10Reprioritized in CFP
TR0715 - 16th Street LID (C to L Streets) * - (53,400) 312-7930-595.65-10Reprioritized in CFP
TR0318 - 8th/10th Street Bike Lanes * - 70,900312-7930-595.65-10Reprioritized in CFP
TR0416 - 1st/2nd/Valley/Oak Green Alley * - (559,700) 312-7930-595.65-10Reprioritized in CFP
TR0322 - Intersection Control Study - (50,000) 312-7930-595.65-10Reprioritized in CFP
TR0619 - Race Street Complete Construction Phase II * - (650,000) 312-7930-595.65-10Reprioritized in CFP
TR0919 - Traffic Safety Camera Program - (35,000) 312-7930-595.65-10Reprioritized in CFP
TR0321 - Speed Feedback Sign program - (30,000) 312-7930-595.65-10Reprioritized in CFP
TR0115 - N ST Chip Seal - (550,000) 312-7930-595.65-10Reprioritized in CFP
TR1215- City Hall East Parking Lot LID - 58,300312-7930-595.65-10
TR0119 - 8th Street Paving (Lincoln to A Streets) * 230,000 - 312-7930-331.20-20Reprioritized in CFP
TR1799 - Truck Route at Hwy 101 Intersection * (255,300) - 312-7930-331.20-20Reprioritized in CFP
TR0221 - Marine Dr Paving (Valley to Hill Street) * 740,200 - 312-7930-331.20-20Reprioritized in CFP
TR0209 - Race Street Complete Design & Construction Phase I * 731,600 - 312-7930-331.20-20Reprioritized in CFP
TR0318 - 8th/10th Street Bike Lanes * 70,900 - 312-7930-331.20-20Reprioritized in CFP
TR0619 - Race Street Complete Construction Phase II * (400,000) - 312-7930-331.20-20Reprioritized in CFP
TR0716 - ADA - Peabody Street * (300,000) - 312-7930-331.20-20Reprioritized in CFP
TR0120 - Signal Controller Upgrades 1st/Front * 586,000 - 312-7930-333.20-20Reprioritized in CFP
TR1215 - City Hall East Parking Lot LID * 37,500 - 312-7930-334.03-10Reprioritized in CFP
TR0222 - First/Front Pedestrian Enhancements * 321,000 - 312-7930-334.03-10Reprioritized in CFP
TR0715 - 16th Street LID (C to L Streets) * 37,000 - 312-7930-334.03-10Reprioritized in CFP
TR0416 - 1st/2nd/Valley/Oak Green Alley * (450,000) - 312-7930-334.03-10Reprioritized in CFP
TR0221 - Marine Dr Paving (Valley to Hill Street) * 180,000 - 312-7930-397.10-91Reprioritized in CFP
TR0417 - Ennis Street Pavement Repair 90,000 - 312-7930-397.10-91Reprioritized in CFP
TR0715 - 16th Street LID (C to L Streets) * (48,000) - 312-7930-397.10-91Reprioritized in CFP
TR0416 - 1st/2nd/Valley/Oak Green Alley * (100,000) - 312-7930-397.10-91Reprioritized in CFP
TR0318 - 8th/10th Street Bike Lanes * 30,000 - 312-7930-397.10-91Reprioritized in CFP
TOTAL TBD CAPITAL FUND 1,484,200 4,916,400
July 16, 2024G - 11
BUDGET AMENDMENT ITEMRevenuesExpenditureAccount Notes
Light Operations Vehicle Replacements - Transfer Out 25,500401-7180-533.45-20Reprioritized in CFP
ELECTRIC UTILITY FUND - 25,500
Water Rates - Transfer Out 60,000402-9998-597.58-81Reprioritized in CFP
NPS Reserves for Industrial Facility - Transfer Out 499,000 402-9998-597.58-81Reprioritized in CFP
CAPWT - General Water Equipment - 137,400 402-7380-594.64-10Reprioritized in CFP
WATER UTILITY FUND - 696,400
TR0221 - Marine Dr Paving (Valley to Hill Street) * 180,000 403-7480-597.59-91Reprioritized in CFP
WASTEWATER UTILITY FUND - 180,000
TR0715 - 16th Street LID (C to L Streets) * (48,000) 406-7412-597.59-91Reprioritized in CFP
TR0416 - 1st/2nd/Valley/Oak Green Alley * (100,000) 406-7412-597.59-91Reprioritized in CFP
STORMWATER FUND - (148,000)
CL0322 - Electric Vehicle Charging Stations 1,683,000451-7188-334.03-10Reprioritized in CFP
CL0414 - Construct New Light Operations Building - 200,900 451-7188-594.65-10Reprioritized in CFP
CL0216 - City/PUD Service Area Capital Needs - 25,000451-7188-594.65-10Reprioritized in CFP
CL1124 - Decant Facility at Transfer Station - 200,000 451-7188-594.65-10Reprioritized in CFP
CL0322 - Electric Vehicle Charging Station - 2,104,000 451-7188-594.65-10Reprioritized in CFP
CL0624 - Traffic Signal LED Conversion - 100,000 451-7188-594.65-10Reprioritized in CFP
CL0420 - College St LTC Load Tap Changer Replacement - (175,000) 451-7188-594.65-10Reprioritized in CFP
CL0117 - Washington Street Substation Switchgear - (480,000) 451-7188-594.65-10Reprioritized in CFP
CL0217 - I Street Substation Switchgear Replacement - (345,000) 451-7188-594.65-10Reprioritized in CFP
TOTAL ELECTRIC CAPITAL FUND 1,683,000 1,629,900
Water Rates - Transfer In 60,000 452-9998-397.10-81Reprioritized in CFP
NPS Reserves for Industrial Facility - Transfer In 499,000452-9998-397.10-81Reprioritized in CFP
WT0419 - Decant Facility at Transfer Station - Water Soils Decant Bays - 18,100452-7388-594.65-10Reprioritized in CFP
WT0218 - Reservoir Instrumentation Upgrades - (56,000) 452-7388-594.65-10Reprioritized in CFP
WT0321 - Facility Assessment - 5,300452-7388-594.65-10Reprioritized in CFP
WT0221 - Race Street Water Main Replacement South - 205,900 452-7388-594.65-10Reprioritized in CFP
WT0420 - Ennis Creek Water Main Relocate - (89,000) 452-7388-594.65-10Reprioritized in CFP
WT0519 - Water Treatment Plant Repairs - 105,900452-7388-594.65-10Reprioritized in CFP
WT0121 - White Creek & 3rd Street Main Crossing - (660,000) 452-7388-594.65-10Reprioritized in CFP
WT0320 - Morse Creek Transmission Main Eval/Design - (140,000) 452-7388-594.65-10Reprioritized in CFP
WT0619 - Peabody Reservoir Inlet Pipe Replacement - (441,400) 452-7388-594.65-10Reprioritized in CFP
WT0421 - Race Street Water Main Replacement North - (200,000) 452-7388-594.65-10Reprioritized in CFP
WT0219 - Peabody Heights Floating Cover Replacement - (253,000) 452-7388-594.65-10Reprioritized in CFP
WT0319 - Ground Water Resiliency Program - (700,000) 452-7388-594.65-10Reprioritized in CFP
WT0222 - Elwha - Effluent Distribution Structure Bypass - 150,000452-7388-594.65-10Reprioritized in CFP
WT0424 - Elwha - River Ranney Reach Habitat Restoration - 250,000452-7388-594.65-10Reprioritized in CFP
WT0422 - Elwha - Temporary Diversion Pumping Facility/Bulkhead Proj - (100,000) 452-7388-594.65-10Reprioritized in CFP
WATER UTILITY CAPITAL FUND 559,000 (1,904,200)
July 16, 2024G - 12
BUDGET AMENDMENT ITEMRevenuesExpenditureAccount Notes
WW0319 - Wastewater Comprehensive Plan - 11,000453-7488-594.65-10Reprioritized in CFP
WW0519 - Decant Facility at Transfer Station - Wastewater Soils Deca - 10,000453-7488-594.65-10Reprioritized in CFP
WW0220 - West 4th Street Capacity Improvement - 42,300453-7488-594.65-10Reprioritized in CFP
WW0121 - Facility Assessment - 5,300453-7488-594.65-10Reprioritized in CFP
WW0520 - Sanitary Force Main Relocate (Lees Creek) - 60,000453-7488-594.65-10Reprioritized in CFP
WW0122 - Anaerobic Digester Roof Improvements - (2,300)453-7488-594.65-10Reprioritized in CFP
WW0523 - WWTP UST Tank Replacement - 250,000453-7488-594.65-10Reprioritized in CFP
WW0419 - WWTP HVAC Replacement - (216,700) 453-7488-594.65-10Reprioritized in CFP
WW0518 - Francis Street Sewer Trestle Repair - 30,000453-7488-594.65-10Reprioritized in CFP
WW0124 - WWTP Gas Flare System Replacement - 30,000453-7488-594.65-10Reprioritized in CFP
WW0320 - WWTP Septic Truck Pad Repair - (147,400) 453-7488-594.65-10Reprioritized in CFP
WW0120 - Pump Station #3 Force Main Replacement - 1,775,400 453-7488-594.65-10Reprioritized in CFP
WW0316 - CSO 6 and 7 Reconstruction - 15,000453-7488-594.65-10Reprioritized in CFP
Excess transfer from Wastewater Operations 850,000 - 453-7488-397.10-81Reprioritized in CFP
Excess transfer from CSO capital fund 500,000 - 453-7488-397.10-81Reprioritized in CFP
WASTEWATER UTILITY CAPITAL FUND 1,350,000 1,862,600
SW0112 - Decant Facility at Transfer Station 81,400 - 454-7588-334.03-10Reprioritized in CFP
SW0112 - Decant Facility at Transfer Station - 32,300454-7588-594.65-10Reprioritized in CFP
SW0221 - Facility Assessment - 5,300454-7588-594.65-10Reprioritized in CFP
SW0121 - Landfill Access Road Repair - (635,700) 454-7588-594.65-10Reprioritized in CFP
SW0122 - Landfill Automated Facility Gate - (110,000) 454-7588-594.65-10Reprioritized in CFP
SW0120 - Landfill Pump Station 17 Repair - (336,000) 454-7588-594.65-10Reprioritized in CFP
SOLID WASTE UTILITY CAPITAL FUND 81,400 (1,044,100)
DR0123 - Land Acquisition Program for Water Quality 15, 000 - 456-7688-397.10-91correct transfer acct
DR0123 - Land Acquisition Program for Water Quality (15,000) - 456-9998-397.10-81correct transfer acct
DR0213 - H Street Stormwater Outfall - (802,000) 456-7688-594.65-10Reprioritized in CFP
DR0120 - Decant Facility at Transfer Station - Stormwater Soils Decant - 43,500456-7688-594.65-10Reprioritized in CFP
DR0804 - Lincoln Park/Big Boy Pond Study - 83,600456-7688-594.65-10Reprioritized in CFP
DR0121 - Facility Assessment - 5,300456-7688-594.65-10Reprioritized in CFP
DR0322 - Park Ave. Outfall to Peabody Creek - (392,000) 456-7688-594.65-10Reprioritized in CFP
DR0215 - Francis Street Outfall Repair - (62,500) 456-7688-594.65-10Reprioritized in CFP
DR0404 - Stormater at Canyon Edge & Ahlvers - (322,100) 456-7688-594.65-10Reprioritized in CFP
STORMWATER UTILITY CAPITAL FUND - (1,446,200)
WW0316 - CSO 6 and 7 Reconstruction - (15,000) 463-7489-594.65-10Reprioritized in CFP
Correct excess transfer from Wastewater Operations (850,000) - 463-7489-397.10-81Reprioritized in CFP
Excess transfer to Wastewater Capital Fund - 500,000463-7489-597.58-81Reprioritized in CFP
WASTEWATER UTILITY CSO CAPITAL FUND (850,000) 485,000
July 16, 2024G - 13
BUDGET AMENDMENT ITEMRevenuesExpenditureAccount Notes
Light Operations Vehicle Replacements - Transfer In 4,200 - 501-7630-348.30-10Reprioritized in CFP
Street Division Vehicle Replacements - Transfer In 50,000 - 501-7630-348.30-10Reprioritized in CFP
CED vehicle - transfer 54,800 - 501-7630-348.30-10Reprioritized in CFP
NEW CED vehicle - 54,800501-7630-594.64-10Reprioritized in CFP
Engineering vehicle #4300 - GMC Sierra 1500 Pickup - 19,200501-7630-594.64-10Reprioritized in CFP
Engineering vehicle #4301 - GMC Sierra 1500 Pickup - (44,300) 501-7630-594.64-10Reprioritized in CFP
Street vehicle #1790 - International 5 yd Dump Truck - 68,000501-7630-594.64-10Reprioritized in CFP
Street vehicle #6502 - Ford F550 Dump Truck - 110,600 501-7630-594.64-10Reprioritized in CFP
Equipment Services vehicle #15 - GMC S10 4x4 Pickup - (2,900)501-7630-594.64-10Reprioritized in CFP
Equipment Services vehicle #1490 - Hyundai Sedan - 4,800501-7630-594.64-10Reprioritized in CFP
Equipment Services vehicle #1569 - Catepillar Wheel Loader - (30,000) 501-7630-594.64-10Reprioritized in CFP
Police vehicle #1310 - Ford Crown Victoria - (53,500) 501-7630-594.64-10Reprioritized in CFP
Police vehicle #1311 - Chevrolet Caprice - (53,500) 501-7630-594.64-10Reprioritized in CFP
Police vehicle #61001 - Chevrolet Colorado 4x4 Volunteer - (53,600) 501-7630-594.64-10Reprioritized in CFP
Fire vehicle #3 - Pierce Pumper Truck - (86,000) 501-7630-594.64-10Reprioritized in CFP
Fire Vehicle #2020 - 2001 Ford Explorer - (47,200) 501-7630-594.64-10Reprioritized in CFP
Parks vehicle #4328 - GMC Sierra 3500 Flat Bed - 16,900501-7630-594.64-10Reprioritized in CFP
Parks vehicle #1887 - Ford F450 Flatbed/Snow Plow - 35,200501-7630-594.64-10Reprioritized in CFP
Parks vehicle #4700 - GMC Sierra 1500 Pickup - 16,200501-7630-594.64-10Reprioritized in CFP
Light Operations vehicle #4900 - GMC Savanna Van - (50,400) 501-7630-594.64-10Reprioritized in CFP
Light Operations vehicle #133 - Chevy Blazer - 14,100501-7630-594.64-10Reprioritized in CFP
Light Operations vehicle #135 - Chevy Blazer - 14,100501-7630-594.64-10Reprioritized in CFP
Light Operations vehicle #148 - Catepillar Forklift - 36,700501-7630-594.64-10Reprioritized in CFP
Water vehicle #6702 - GMC Canyon Pickup - 11,900501-7630-594.64-10Reprioritized in CFP
Water vehicle #1756 - John Deere Backhoe Loader - (131,400) 501-7630-594.64-10Reprioritized in CFP
Water vehicle #6701 - GMC Canyon Pickup - (14,800) 501-7630-594.64-10Reprioritized in CFP
Wastewater vehicle #1616 - Ford F350 Service Truck - 33,900501-7630-594.64-10Reprioritized in CFP
Wastewater vehicle #4600 - GMC Sierra 1500 4x4 Pickup - 100 501-7630-594.64-10Reprioritized in CFP
Solid Waste vehicle #2184 Ecostack 503W Conveyor - (32,100) 501-7630-594.64-10Reprioritized in CFP
Solid Waste vehicle #1080 - Garbage Truck - 18,900501-7630-594.64-10Reprioritized in CFP
Stormwater vehicle #1240 - Freightliner Air Sweeper - 18,400501-7630-594.64-10Reprioritized in CFP
New Stormwater vehicle Ford F150 4x4 Pickup - 6,200501-7630-594.64-10Reprioritized in CFP
TOTAL EQUIPMENT SERVICES FUND 109,000 (119,700)
Temporary Part-Time Media Service/Help Desk Technician - 37,000502-2081-518.10-01
PTAN test environment for Central Square Extension - 40,000502-2081-518.41-50
Upgrade North Vern Burton Meeting Room - 10,500502-2081-518.41-50One-time Equipment Expense
Upgrade South Vern Burton Meeting Room - 10,500502-2081-518.41-50One-time Equipment Expense
Council Chambers AV system 1-year maintenance agreement - 3,700502-2081-518.48-02
IT0618 - Virtual Server Replacements - 100 502-2082-594.65-10Reprioritized in CFP
IT0214 - Records Management System - 22,400502-2082-594.65-10Reprioritized in CFP
IT1018 - UPS Replacement - Disaster Recovery Data Center - 39,400502-2082-594.65-10Reprioritized in CFP
IT0124 - Primary Data Backup Systems Replacement - 150,000 502-2082-594.65-10Reprioritized in CFP
IT0119 - Wireless Bridge - 36,000502-2082-594.65-10Reprioritized in CFP
IT0716 - ERP Road Map & Replacement - 255,200 502-2082-594.65-10Reprioritized in CFP
IT0320 - ESRI Migration to Arc Pro - 74,400502-2082-594.65-10Reprioritized in CFP
IT0324 - Primary Data Backup Tape Storage Safe - 22,000502-2082-594.65-10Reprioritized in CFP
IT0224 - Primary Data Center Fiber Switch Replacement - 30,000502-2082-594.65-10Reprioritized in CFP
TOTAL IT FUND - 731,200
July 16, 2024G - 14
-1-
ORDINANCE NO._____
AN ORDINANCE of the City of Port Angeles, Washington, amending
the City’s 2024 budget for the second time.
WHEREAS, the Annual Budget of the City of Port Angeles for the year 2024, was
adopted, approved and confirmed on December 5, 2023, in Ordinance No. 3725; and
WHEREAS on April 16, 2024, the first 2024 budget amendment was adopted,
approved and confirmed by Ordinance No. 3729; and
WHEREAS, now there exists an emergency that could not reasonably have been
foreseen when the 2024 budget or the first amendment to it were adopted.
NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do
ordain as follows:
Section 1. The Council finds and declares:
A. There exists an emergency that could not reasonably have been foreseen when
the 2024 budget or the first amendment to it were adopted. The facts
constituting the emergency include, but are not limited to:
1. Unanticipated additional revenue; and
2. Unanticipated reduced revenue; and.
3. Unanticipated additional and reduced expenditures primarily for changes in
planned capital expenditures as previously authorized by Council.
B. These facts require amendments to the adopted budget in order to meet the
expenses of government of the City for the fiscal year ending December 31, 2024.
Section 2. On the basis of the foregoing findings, pursuant to RCW 35A.33.090, the
City Council declares that an emergency exists.
July 16, 2024G - 15
-2-
Section 3. To respond to the budget emergency, the 2024 budget appropriation for each
separate fund as set forth in Ordinance No.3729, is amended as shown in the attached Exhibit
A.
Section 4. The City Clerk and the codifiers of this ordinance are authorized to
correct scrivener’s errors, references, ordinance numbering, section and subsection numbers
and any references thereto.
Section 5. This Ordinance exercises authority granted exclusively to the City
Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after
publication according to law.
PASSED by the City Council of the City of Port Angeles by a vote of one more than the
th
majority of all members of the legislative body at a regular meeting of said Council on the 20
day of August, 2024.
_______________________________
Kate Dexter, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ _______________________________
Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney
PUBLISHED: ___________________
By Summary
July 16, 2024G - 16
CITY of PORT ANGELES
2024 Budget Amendment #2 Ordinance -
Exhibit A
Funds2024 Budget Amendment #12024 Budget Amendment #2
FundDiv.Name / DescriptionBeginningRevenueExpendituresEndingBeginningRevenueExpendituresEnding
Balance- Est.Balance - Est. Balance- Est.Balance - Est.
GENERAL FUND (Note: Divisional totals for reference only)
Fund Balance:6,059,6655,727,3657,053,8096,479,509
001.1160City Council69,300113,80069,300117,800
001.1210City Manager340,500711,000340,500711,000
001.1211Customer Commitment -2,500 -2,500
001.1220Human Resources139,700330,500139,700330,500
001.1230City Clerk71,100336,30071,100336,300
001.2001Finance - Revenue16,212,400 -16,212,400 -
001.2020Finance Administration223,5001,069,400223,5001,069,400
001.2023Accounting833,6001,141,700833,6001,141,700
001.2025Customer Service1,472,0001,412,6001,472,0001,412,600
001.2070Reprographics39,60046,60039,60046,600
001.3030City Attorney213,000622,000213,000622,000
001.3012Jail Contributions -1,087,900 -1,087,900
001.4060Planning734,8001,171,300734,8001,174,300
001.4050Building814,100383,200814,100459,200
001.4071Economic Development 50,000101,900 50,000101,900
001.5010Police Administration1,000690,2001,000690,200
001.5012PenCom/Capital Transfers431,300677,200431,300688,200
001.5021Police Investigation1,4001,269,1001,4001,269,100
001.5022Police Patrol736,0004,518,100880,8004,568,100
001.5026Police Reserves & Volunteers -10,100 -10,100
001.5029Police Records11,000510,10011,000510,100
001.5050Police Facilities Maintenance16,1009,20016,1009,200
001.6010Fire Administration67,700236,90067,700236,900
001.6012PenCom/Medic I Support -350,200 -350,200
001.6020Fire Suppression -1,585,700 -1,585,700
001.6030Fire Prevention103,500120,700162,200179,400
001.6045Fire Training3,000121,3003,000121,300
001.6050Fire Facilities Maintenance -78,600 -83,100
001.7010Public Works Administration1,570,4002,644,0001,570,4002,644,000
001.7012Public Works CIP -39,000 -187,300
001.7032Public Works Telecommunications32,80032,80032,80032,800
001.8010Parks Administration -345,300 -345,300
001.8012Senior Center34,000164,80034,000164,800
001.8050Ocean View Cemetery250,000206,700250,000206,700
001.8080Park Facilities -2,292,300 -2,382,300
001.8112Senior Center Facilities -57,300 -57,300
001.8131Central Services Facilities485,300492,800485,300492,800
001.8155Facility Rentals78,500118,30078,500118,300
001.8221Sports Programs - - - -
001.9029General Unspecified2,091,6002,358,1002,679,1002,945,600
001 TOTAL General Fund6,059,66527,127,20027,459,5005,727,3657,053,80927,918,20028,492,5006,479,509
SPECIAL REVENUE FUNDS
101Lodging Excise Tax Fund 1,109,750876,2001,692,000293,9502,005,816876,2001,692,0001,190,016
102Street Fund 393,4862,168,7002,228,900333,286538,2412,168,7002,278,900428,041
105Real Estate Excise Tax-1 (REET-1) Fund 503,276313,200767,80048,676596,421313,200742,800166,821
107PenCom Fund 1,480,7423,570,7004,024,5001,026,9421,797,0333,570,7004,074,5001,293,233
160Real Estate Excise Tax-2 (REET-2) Fund 17,523313,800200,000131,32394,499313,800180,000228,299
165Business Improvement Area 81,67132,900 -114,57178,29432,900 -111,194
172Port Angeles Housing Rehab. Fund 2,335,720608,500254,7002,689,5202,389,042608,500254,7002,742,842
175Code Compliance Fund 56,285254,300254,30056,28556,416254,300254,30056,416
TOTAL Special Revenue Funds5,978,4518,138,3009,422,2004,694,5517,555,7628,138,3009,477,2006,216,862
July 16, 2024G - 17
CITY of PORT ANGELES
2024 Budget Amendment #2 Ordinance -
Exhibit A
Funds2024 Budget Amendment #12024 Budget Amendment #2
FundDiv.Name / DescriptionBeginningRevenueExpendituresEndingBeginningRevenueExpendituresEnding
Balance- Est.Balance - Est.Balance- Est.Balance - Est.
DEBT SERVICE FUNDS
2162014 LTGO Bond (Landfill Bluff Stabilization) Fund 160,192603,200598,800164,592170,469603,200598,800174,869
2172015 LTGO Bond - Refunding (W.U.G.A.)15,475235,900233,70017,67516,888235,900233,70019,088
TOTAL Debt Service Funds175,667839,100832,500182,267187,357839,100832,500193,957
ENTERPRISE / UTILITY FUNDS
401Electric Utility Fund 13,153,08529,085,80033,055,7009,183,18516,715,72229,085,80033,081,20012,720,322
402Water Utility Fund 11,645,2117,499,40012,814,1006,330,51113,682,9587,499,40013,510,5007,671,858
403Wastewater Utility Fund 2,374,4077,678,7009,271,900781,2073,014,0267,678,7009,451,9001,240,826
404Solid Waste Utility Fund(710,738)17,520,50016,707,500102,262(2,524,456)17,520,50016,707,500(1,711,456)
406Stormwater Utility Fund 1,569,3493,724,4003,924,4001,369,3491,993,2613,724,4003,776,4001,941,261
409Medic 1 Utility Fund 1,163,9573,751,1004,043,900871,1571,272,4803,852,2004,121,0001,003,680
413Harbor Clean-up Fund(381,971)2,050,6002,050,600(381,971)(398,622)2,050,6002,050,600(398,622)
421Conservation Fund 273,786709,600714,600268,786306,325709,600714,600301,325
TOTAL Enterprise / Utility Funds29,087,08672,020,10082,582,70018,524,48634,061,69472,121,20083,413,70022,769,194
INTERNAL SERVICE FUNDS
501Equipment Services 4,907,2583,054,1005,829,9002,131,4584,350,2933,163,1005,710,2001,803,193
502Information Technology 1,910,2652,576,0004,470,60015,6653,067,9822,576,0005,201,800442,182
503Self-Insurance 273,1667,885,6007,885,600273,1661,079,4477,885,6007,885,6001,079,447
TOTAL Internal Service Funds7,090,68913,515,70018,186,1002,420,2898,497,72213,624,70018,797,6003,324,822
FIDUCIARY FUNDS
602Firemen's Pension Fund 162,61119,20069,400112,411213,89219,20069,400163,692
TOTAL Fiduciary Funds162,61119,20069,400112,411213,89219,20069,400163,692
PERMANENT FUNDS
601Cemetery Endowment Fund 397,6964,200 -401,896307,7994,200 -311,999
TOTAL Permanent Funds397,6964,200 - 401,896307,7994,200 -311,999
CAPITAL FUNDS
310Governmental Capital Improvement Fund 2,589,5263,336,5004,321,2001,604,8263,012,9344,938,7006,492,2001,459,434
312Transportation Capital 7,569,71411,196,80011,331,2007,435,3143,884,45812,681,00016,247,600317,858
316Governmental Park Improvement Fund 317,50611,300 -328,806329,04411,300 -340,344
451Electric Capital Fund 12,730,6834,500,0007,294,9009,935,78313,523,1816,183,0008,924,80010,781,381
452Water Capital Fund 4,476,2832,775,0005,175,5002,075,7835,048,5893,334,0003,271,3005,111,289
453Wastewater Capital Fund 2,526,2751,007,9002,775,600758,5752,570,2032,357,9004,638,200289,903
454Solid Waste Capital Fund 1,625,8311,991,2003,044,400572,6311,395,4342,072,6002,000,3001,467,734
456Stormwater Capital Fund 3,432,060667,0002,851,3001,247,7603,530,272667,0001,405,1002,792,172
463Combined Sewer Overflow Capital Fund 744,2303,287,0002,258,9001,772,3302,659,5362,437,0002,743,9002,352,636
TOTAL Capital Funds36,012,10728,772,70039,053,00025,731,80735,953,65134,682,50045,723,40024,912,751
SUB-TOTAL ALL FUNDS84,963,973150,436,500177,605,40057,795,07393,831,686157,347,400186,806,30064,372,786
Reserves - Designated 2,566,3001,534,400
Reserves Used 29,735,20030,993,300
TOTAL CITYWIDE ALL FUNDS84,963,973180,171,700180,171,70057,795,07393,831,686188,340,700188,340,70064,372,786
July 16, 2024G - 18
Date:July 16, 2024
To:City Council
From:Nathan A. West, City Manager
Subject:Presentation on Proposition No. 1 Public Hospital District No. 2
Summary:Olympic Medical Center, has reachedout to local governments and service groups
expressing aninterest in sharing this community education on Proposition No. 1 for public Hospital
th
District No. 2 at the July 16City Councilmeeting.
Funding:N/A
Recommendation:1) Listen to the presentation 2) Council may wish tohear public commenton
Proposition No. 1 Public Hospital District No. 2 Levy Lid Lift for Health Care Services on the August 6,
2024 primary ballot. Equal time shouldbe provided to each side, those for and against the matter.3)
Council may express a collective decision to support the ballot proposition.
Background / Analysis:The City of Port Angeles was contacted by staff from Olympic Medical
Center, requesting an opportunity to share a message through community education. They stated that
OMC was holding educational forums in the community as well as reaching out to speak to service
groups and had expressed their interest in sharing this community education with the City Council.
The approach as recommended is authorized under RCW 42.17A.555, Use of public office or agency
facilities in campaigns Prohibition Exceptions, explicitly states that:
No elective official nor any employee . . . may use . . . any of the facilities of a public office or
agency, directly or indirectly, for the purpose of . . . promotion of or opposition to any ballot
proposition. . . . . However, this does not apply to thefollowing activities:
Action taken at an open public meeting by members of an elected legislative body . . . to express a
collective decision, . . . to support or oppose a ballot proposition so long as (a) any required
notice of the meeting includes the title and number of the ballot proposition, and (b) members of
the legislative body . . . or members of the public are afforded an approximately equal
opportunity for the expression of an opposing view;
Based on this, the Council may consider the matter as an agenda item. Theaction is 1) to hear a
presentation byChief Executive OfficerDarryl Wolfeof Olympic Medical Centerin support of
Proposition No. 1 Public Hospital District No. 2 Levy Lid Lift for Health Care Services on the August 6,
2024 primary ballot and then 2) Council will afford an approximatelyequal opportunity for expression of
opposing views, and then 3) Council may express a collective decision to support the ballot proposition.
Funding Overview:N/A
July 16, 2024I - 1
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You Can Apply to Receive Free Street Trees!
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In Fall 2023, the City of Port Angeles launched the City Shade Street
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Tree Program. During the inaugural street tree distribution event on
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The next event will be held on October 19, 2024. Residents will be
able to apply online to receive up to four free trees for planting in the
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City right-of-way. Three beautiful new species will be introduced,
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including the Scarlet Oak/American Red Oak (Quercus coccinea);
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Katsura Tree (Cercidiphyllum japonicum); and Garry Oak (Quercus
garryana), a native species. Please Note: Unfortunately, there are no
short trees suitable for planting under power lines.
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Trees will be 1-inch in diameter at 4 inches above the base, roughly 6-
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feet tall, and arrive in a #5 nursery pot. Planting will be doneby
recipients, who may request help from volunteers. Weekly watering
Opportunities include
duringthe first two summers, pruning, and leaf raking will be the
helping out at the City
property owner’s responsibility. Reminder: If you received a tree
Shade Nursery and during
last fall, the time has arrived to begin watering it!
tree planting events.
To lend a hand, email
City of Port Angeles
pacityshade@gmail.com
www.cityofpa.us/StreetTreeProgram
July 16, 2024I - 2
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July 16, 2024I - 3
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July 16, 2024I - 4
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July 16, 2024I - 5
July 16, 2024I - 8
Date:July16, 2024
To:City Council
From:Derrell Sharp, Fire Chief
Abbigail Fountain, Human ResourcesManager
Subject:Increased Capacity in the Fire Department
Summary: City Council has designated increased capacity as an issue of critical importance in the
current Strategic Plan. Over several years city staff have worked diligently to identify revenue
options available to promote additional staffing.
increased capacity,new positionsfor a Fire Prevention Specialist and Administrative Assistant in the
Fire Departmentto promote safety Citywideare being recommended for consideration in the 2024
Budget at this time.
Funding: Funding is available from fees for inspection services to offset the increased personnel costs in
the FireandMedic 1 departmentsyearly estimatedin the amount of $227,400.
Recommendation:
1.Approve the addition of a Fire Prevention Specialist and Administrative Assistantin the 2024
Budget; and,
2.Allow the City Manager to make minor modifications as necessary.
Background / Analysis:In 2020 City Council prioritized increased capacity in the Strategic Plan as an
issue of critical importance. Since that time Staff and Council have taken many steps toward increasing
capacity including the addition of eleven
discussion and approval of additional revenue sources to support this increased capacity havealso occurred.
determine ifrevenue options are available to support further increased capacity and have identified two
needed positions that also have revenue offset availablein the Fire Department. These positionsare now
being recommended to City Council in line with the current Strategic Plan and City policies for
consideration in the 2024 Budget.
The Port Angeles Fire department hasseen a gradual decline in the ability to complete regular fire
inspections since 1995 due to increasedcall volumesthat have prevented Fire personnel from performing
these inspections. Fire inspections are essential to the safety of businesses and residents within the City,
promote operational efficiencies and Washington Surveying and Rating
Bureau (WSRB)fire protection/suppression capabilities. This rating impacts the entire community as
insurance companies utilize this rating to determine rates. Without resuming regular fire inspections,it is
likely this rating will be increased resulting in higher insurance premiums for home and business owners.
In addition, regular fire inspections ensure fireprotectionsystems, the first line of defensefor minimizing
growth and spread of firesare in good working order and reduce the chance that an insurance claim would
be rejected.
July 16, 2024I - 9
Staff and Council have worked diligently to explore alternative revenue options that will fund this additional
staffing need in the Fire department to provide Fire Prevention Services.Staff have identified $227,400 in
estimated fire inspection revenueif the program is reinstated. This revenue would offset a full time Fire
Prevention Specialist and an Administrative Assistant in the Fire Department to assist with billing and
inspection paperworkas well as costs for uniforms and technology needs for thesepositions.The City
currently has autility truck available that can be pulled from surplus for use for this program until enough
revenue is collected to offset the cost of a new vehicle.
Funding: Funding is available from fees for inspection services to offset the increased personnel costs in
the Fire and Medic 1 departments yearly estimated in the amount of $227,400.
Attachments:Fire Department proposed organizational chart.
July 16, 2024I - 10
Fire
Personnel
ADMINISTRATIVE ADMINISTRATIVE
FIRE CHIEFFIRE CHIEF
ASSISTANTASSISTANT
FIRE PREVENTION FIRE PREVENTION
SPECIALIST IISPECIALIST II
DEPUTY FIRE CHIEFDEPUTY FIRE CHIEF
ADMINISTRATIVE ADMINISTRATIVE
ASSISTANTASSISTANT
0.50.5
DIVISION CHIEF DIVISION CHIEF
DAY SHIFT DAY SHIFT
COMMUNITY COMMUNITY
FIREFIGHTER FIREFIGHTER FIRE CAPTAINFIRE CAPTAINFIRE CAPTAINFIRE CAPTAINFIRE CAPTAINFIRE CAPTAIN
PARAMEDICPARAMEDIC
EMTEMT
DAY SHIFT DAY SHIFT
PARAMEDICPARAMEDICPARAMEDIC PARAMEDIC PARAMEDICPARAMEDICCOMMUNITY COMMUNITY
FIREFIGHTER FIREFIGHTER
LIEUTENANTLIEUTENANTLIEUTENANTLIEUTENANTLIEUTENANTLIEUTENANTPARAMEDICPARAMEDIC
PARAMEDICPARAMEDIC
FIREFIGHTER FIREFIGHTER FIREFIGHTER FIREFIGHTER FIREFIGHTER FIREFIGHTER
PARAMEDICPARAMEDICPARAMEDICPARAMEDICPARAMEDICPARAMEDIC
FIREFIGHTER FIREFIGHTER FIREFIGHTER FIREFIGHTER FIREFIGHTER FIREFIGHTER
PARAMEDICPARAMEDICPARAMEDICPARAMEDICPARAMEDICPARAMEDIC
FIREFIGHTER FIREFIGHTER FIREFIGHTER FIREFIGHTER FIREFIGHTER FIREFIGHTER
PARAMEDICPARAMEDICPARAMEDICPARAMEDICPARAMEDICPARAMEDIC
FIREFIGHTER FIREFIGHTER FIREFIGHTER FIREFIGHTER FIREFIGHTER FIREFIGHTER
PARAMEDICPARAMEDICPARAMEDICPARAMEDICPARAMEDICPARAMEDIC
FIREFIGHTER FIREFIGHTER FIREFIGHTER FIREFIGHTER FIREFIGHTER FIREFIGHTER
PARAMEDICPARAMEDICEMTEMTEMTEMT
FIREFIGHTER FIREFIGHTER FIREFIGHTER FIREFIGHTER FIREFIGHTER FIREFIGHTER
EMTEMTEMTEMTEMTEMT
VOLUNTEER VOLUNTEER
FIREFIGHTERSFIREFIGHTERS
1.01.0
July 16, 2024I - 11
Date:July 16, 2024
To:City Council
From:Calvin W.Goings,DeputyCity Manager
Sarina Carrizosa, Finance Director
Ben Braudrick,Planning Supervisor
Subject:2024Lodging Tax Advisory Committee Budget Amendment Recommendation
Summary: OnJune 27,2024,after reviewing applications and receiving public comment, the
Lodging Tax Advisory Committee(LTAC) unanimously recommended approval ofchanges to the 2024
Lodging Tax (LTAX) Fund budget in the amount of $144,900with a use of excess operating reserves of
$55,000.
Funding: In 2024, the estimated revenue the City anticipates receiving from lodging tax is $876,200and
the estimated excess fund balance available for use is $795,734 due to tax collection exceeding budget
expectations in the last several years.The LTAC approved utilizing reserve fundsin the amount of
$55,000 in addition to the $89,500 available in the budget for requested funding.
Recommendation:1) Adopt the Lodging Tax Advisory recommendationfor the 2024
Lodging Tax Fund budgetin the amount of $144,900and 2) authorize the City Manager to implement
the LTAC recommendations and make any minor modifications,as necessary.
Background / Analysis:In accordance with the Revised Code of Washington, the Lodging Tax
Advisory Committee (LTAC) must provide recommendations to City Council for the use of Lodging Tax
funds.
The Lodging Tax Advisory Committee met on April 11,2024,
(LTAX) 2024remaining $89,500 unspent budget. The committee voted unanimously to open a second
application process for Lodging Tax funds for 2024 as soon as possible. Staff opened a second round of
funding requests on April 19, 2024. Upon the May 15, 2024 closure of the application submission period,
eight new event, four operations, two capital facility, and one right of way use applications were received.
OnJune 27, 2024,the LTAC met to review and recommend awards for proposals submitted prior to the
May 15, 2024 deadline.At this meeting,the LTAC voted to approve $144,900 in requested funding from
these proposalsusing reserve funds to cover the $55,000 awarded over the $89,500 in available funds.The
details of this budget are attached to this memoasAttachment 1.
Funding:The estimated revenue the City anticipates receiving from lodging taxin 2024is $876,200.
The LTAC recommendation will utilizereserve funds in the amount of $55,000 in addition to the $89,500
available in the budget for requested funding.
July 16, 2024I - 12
Attachments:
1.LTAX Budget Proposal
2.Draft LTAC Meeting Minutes
July 16, 2024I - 13
--
89,500
(55,000)
(87,000)
176,500795,734
144,500740,734
14
-
I
Variance
Remaining Excess Reserves
Remaining Capital Reserves
2024 Budget AvailableTotal Requests2024 LTAC Round 2 Decision TotalExcess Reserves AvailableUse of Excess Reserves (from variance above)Capital Reserves Available
---
2,5004,500
10,000 10,000 25,000 40,500 12,000 10,000 10,000 10,000 10,000
20,00077,50047,000
2024 LTAC Decision2024 LTAC Decision2024 LTAC Decision
2,5004,500
10,000 10,000 20,000 25,000 40,500 12,000 12,000 89,500 10,00010,00010,00010,00010,00010,000 67,000
Request AmountRequest AmountRequest Amount
$ $ $ $ $ $
94%76%76%72%71%44%96%90%82%80%78%73%45%43%
2024 Events Budget
2024 Capital Budget
2024 Operations Budget
Applicant ScoreApplicant ScoreApplicant Score
TotalTotalTotal
Attachment 1
2024
ApplicantApplicantApplicant
16,
July
JFFA PierPAWD Tree LightingPACC Visitors Center OpsCrab Fest OpsField Hall OpsJFFA OPSDungeness Crab FestivalOlympic Peninsula Fungal FestivalRailroad 5kCelebration of ShadowsFall Fest
Highschool Sailing RegattaFlounder PounderMaritime Festival
LODGING TAX ADVISORY COMMITTEE
Port Angeles, Washington
June 27, 2024
12:00 p.m.
This meeting was conducted as a hybrid meeting.
CALL TO ORDER
Chair Carrcalled the regular meeting of the Lodging Tax Advisory Committeeto order at 12:02 p.m.
ROLL CALL
Voting Members Present:Navarra Carr, Caitilin Sullivan, Sydney Rubin, and Victoria Jones.
Member-at-Large Non-Voting Members:Katie Bedard, John HauckandRosylen Mangohig (arrived at 12:19pm).
Members Absent: Christine Loewe.
Staff Present:Ben Braudrick, Hailey Jones, Will Habel, Mike Healy, Sarina Carrizosa, and Aubrianna Howell
Chair Carr opened the meeting and introduced newly appointed Committee member Katie Bedard to all members.
APPROVAL OF MINUTES
It was moved by Rubinand seconded by Sullivanto:
Amend theAprill 11, 2024 minutesto include the Committee discussion on the City of Port Angeles use of lodging
tax funds for City staff time.
Motion carried 4-0.
Chair Carr requested the amended minutes for April 11, 2024 will be brought forward at the next meetingfor approval.
PUBLIC COMMENT
Rachel Stork, city resident, spoke on behalf of the Fine Art Center’sapplication for the Fall Festivalevent.
Sam Grello, city resident, spoke on behalf of the WaterfrontDistrict’s application for the Tree Lighting Ceremony
event.
Steve Raider-Ginsburg, city resident, spoke on behalf of Field Arts & Events Hall and their application for the
organization’s operational expenses.
Eric Lush, city resident, spoke on behalf of the Community Boating Program’s application for Regional Highschool
Sailing Regattaevent.
John Ralston, city resident, spoke to the City of Port Angelesuse of lodging tax funds for City staff time.
Rose Thompson, city resident, spoke on behalf of the Dungeness Crab festival and their application.
Victoria Jones, county resident, left her place at the dais and spoke on behalf of the North Olympic Discovery
Marathon and thanked the committee for the support. She then returned to the dais with the other members of the
Committee.
CTION ITEMS
DISCUSSION/ A
1.Action Item: Round Two of 2024 Request for Proposals
Planning Supervisor Ben Braudrick spoke to the Lodging Taxbudget, funding requests, and criteria and introduced
Budget Officer Hailey JonesandFinance DirectorSarinaCarrizosa. Director Carrizosaprovided background on the
conservative approach forbalancingthe Lodging Tax budget. Additionally, Director Carrizosa spoke to the excess
fund balance of $620,000available as well as the $175,000available capital funds. She stated the Lodging Tax
July 16, 2024I - 15
LODGING TAX ADVISORY COMMITTEE June 27, 2024
Advisory Committee had a total of $795,000available funds to award. Committee discussion on budget spending and
event applications followed.
Chair Carr recused herself and left the Council Chambers during Committeediscussion on the Regional Highschool
Sailing Regattadue to a conflict of interest. During that time, Eric Lush answered Committee member questions on
behalf of the Regional Highschool Sailing Regattaapplication. Once the discussion on the matter concluded, Chair
Carr returned to the Council Chambers and Committee discussion on event applications continued.
It was moved byRubinand seconded byJones to:
Fund theDungeness Crab Festival, Olympic Peninsula Fungal Festival, Railroad 5K, Celebration of Shadows and Fall
Festin the full requested amount of:
$10,000 for Dungeness Crab Festival
$10,000 for Olympic Peninsula Fungal Festival
$2,500 for Railroad 5K
$4,500 for Celebration of Shadows
$10,000 for Fall Fest
Motion carried 4-0.
It was moved by Rubinand seconded by Jonesto:
Fund the Regional Highschool Sailing Regattain the full requested amountof$10,000.
Motion carried 3-0 with Carr abstaining from the vote.
Chair Carr opened the floor to Committee discussion on operations and capital funding requests. Marc Abshire
answered questions on behalf of thePort Angeles Chamber of Commerce Visitors Center application for operation
funds. Stevie Borggard and Mary Sue French answered questions regarding the Port Angeles Waterfront District Tree
Lighting application for capital funds.
It was moved by Jonesand seconded by Rubinto:
Fund theJuan de Fuca Foundation for the ArtsPier Stage Upgradesand the Port Angeles Waterfront District Tree
Lighting in full requested amountof $10,000 for each application.
Motion carried 4-0
Committee members continued discussion on operation and event applications.
It was moved by Sullivanand seconded by Jonesto:
Fund the Port Angeles Chamber of Commerce Visitor Center operations in the full requested amountof$25,000.
Motion carried 3-1, with Rubin opposed.
It was moved by Jonesand seconded by Rubinto:
Fund the Dungeness Crab Festivaloperations in the full requested amountof $40,500.
Motion carried 4-0.
It was moved by Rubinand seconded by Sullivanto:
Fundthe Field Arts & Events Halloperations in the fullrequested amountof$12,000.
Motion carried 3-1, with Jones opposed.
Clerk’s note: The Agenda listed the Public Pier Tower Additional Funding RequestAnnual Review of the LTAC Vision,
Goals and Priorities Guidance Document, however the Committee did not have time to take action on these matters.
The Committee agreed by consensus to add this to a future agenda.
STAFF UPDATES
Planning Supervisor Braudrick spoke to the Short-TermLodging FAQincluded in the Lodging Tax Advisory
Committee packet, the successes of the Dream Playground rebuild, and the May 2024 lodging tax report.
COMMITTEEE MEMBER UPDATES
Page 2 of 3
July 16, 2024I - 16
LODGING TAX ADVISORY COMMITTEE June 27, 2024
No updates were given.
ADJOURNMENT
Chair Carradjourned the meeting at 1:55p.m.
_____________________________________ _______________________________
Navarra Carr, Chair Aubrianna Howell, ActingClerk
Page 3 of 3
July 16, 2024I - 17
Date: July 16, 2024
To: City Council
From: Mike Healy, Director of PublicWorks &Utilities
Subject:
Summary: The purpose of this memo is to seekCity Council approval for a construction contract for the
2024 Street Repairs Project to Lakeside Industries of Port Angeles, WAin the amount of $430,919.00.
The contract work includes restoration and maintenance of pavement in multiple locations detailed below
throughout the City.
Funding: Funding for the 2024 Street Repairs project is in the approved 2025-2030 Capital Facilities
Plan and operational budgets inthe amount of $430,919 for the following improvements:
th
and Oak Street Repair for water (Schedule A) Water Repair Budget $94,982 (402-7380-534-
11
4810)
th
14Street Trench Restoration (Schedule B): CFP CL 0719 – Underground Cable Replacement
Budget $45,840
Ennis Street Asphalt Repairs (Schedule C): CFP TR0417 – Ennis Street Pavement Repairs
Budget $102,790
Tumwater St Repairs (Schedule D): CFP TR0420 – 2023 Pavement Preservation Budget $32,449
Valley St. Equipment Yard(Schedule E): Light Operations Budget $11,210 GL (451-7188-594-
6510)
th
Chase and 10 Intersection Repair for water(Schedule F) Water Reserves $143,648
Recommendation: Award a construction contract to Lakeside Industries ofPort Angeles, WA
for CON 2024-22, Street RepairsProject in theamount of $430,919, including applicable taxes, and
authorize the CityManager to execute alldocuments and make minormodifications as necessary.
Background / Analysis:
The 2024 Street Repairs project CON-2024-22 scope includes multiple pavement repair locations
throughout the city. The following improvements are included in this project:
thth
Schedule A, 11and Oak intersection,and schedule F, Chase and 10intersection,include street repairs
and ADA compliant pedestrian ramp improvements. These areas have been damaged due to failures of
the aging domestic water distribution system. Both failures occurred within intersections requiring full
width street restoration. Some work may be eligible for disaster recovery funding.
th
Street trench restoration, and schedule E, Valley Street Equipment Yard, have been
Schedule B, 14
th
included to resurface 14Street to restore disturbed roadway from replacing direct buried cables and
Valley Street trench patching within the Light Operation storage yard.
Schedule C, Ennis Street Asphalt Repairs, include replacing the north bound travel lane of Ennis Street
stth
Street and east 5Street.
12’ wide between east 1
July 16, 2024J - 1
Schedule D, Tumwater Street Repairs, consists of replacing pavement on the north end of the bridge deck
near the intersection with Marine Drive that has failed.
Notice of this bid opportunity was advertised through Peninsula Daily News and Builder Exchange of
Washington on June 20, 2024, and posted to the City website. On July 9, 2024, two bids were received
and opened with Lakeside Industries of Port Angeles, WA being the lowest responsible bidder in the
amount of $430,919.00.
The total bid amounts, including taxes, are tabulated in the following table:
ContractorBase Bid
Lakeside Industries–Port Angeles, WA$430,919.00
Puget Paving & Construction –Lakewood, WA$491,880.00
Engineer’s Estimate $408,465.00
Funding Overview:
Funding for the 2024 Street Repairs project is in the approved 2025-2030 Capital Facilities Plan and
operational budgets in the amount of $430,919.00 for the following improvements:
th
11 and Oak Street Repair for water (Schedule A) Water Repair Budget $94,982 (402-7380-534-
4810)
th
14 Street Trench Restoration (Schedule B): CFP CL 0719 – Underground Cable Replacement
Budget $45,840
Ennis Street Asphalt Repairs (Schedule C): CFP TR0417 – Ennis Street Pavement Repairs
Budget $102,790
Tumwater St Repairs (Schedule D): CFP TR0420 – 2023 Pavement Preservation Budget $32,449
Valley St. Equipment Yard (Schedule E): Light Operations Budget $11,210 GL (451-7188-594-
6510)
th
Chase and 10 Intersection Repair for water (Schedule F) Water Reserves $143,648
July 16, 2024J - 2
Date:July 16, 2024
To:City Council
From:Nathan A. West City Manager
William E. Bloor, City Attorney
Subject:Harbor Cleanup Process Cost Sharing Agreement
Summary:In 2013, the City entered into a Participation Agreement with other Potentially Liable Parties
(PLPs) to jointly share expenses to perform a study, the remedial investigation / feasibility study (RI/FS),
to determine the scope and extent of cleanup needed to remediate contaminated sediments at the Western
Port Angeles Harbor (WPAH) Site under an Agreed Order (AO) with the Department of Ecology
(Ecology). That study was completed, and in 2020, both the AO and the Participation Agreement were
extended to cover the preparation of a draft Cleanup Action Plan (dCAP) for the Site.
Now, the dCAP has been completed by the PLPs, revised by Ecology,and is nearing completion. The PLPs
also havenegotiateda Consent Decree (CD) with Ecology that will govern the work of cleaning-upthe
WPAH Site. Topay for the work required under the CD, the PLPs have negotiated a cost-sharing agreement
(Agreement)to administer their rights and obligations under the CD, including processes for funding and
decision-making.
Funding:The Agreement requires the City, along with the other five parties, to pay equal shares(16.67%
each) of the expenses and fees of consultants and contractors to design and construct the remedy at the
WPAH Site. This share is provisional and without prejudice to a reallocation of past and future remedial
action costs. The City will seek to obtain a reallocation of costs in accordance with its equitable share
(which we believe is less than 16.67%), either through future alternative dispute resolution(ADR)or
litigation. We anticipate that the expenses incurred under the Agreement will be fully reimbursed by
insurance, at least for the next several years, by which time the City intends to have obtained a reallocation
of costs. The amounts paid to outside attorneys will be partially reimbursed by insurance, as has been true
for the duration of the cleanup to date.
Recommendation:Authorize the City manager
1)To approve and execute on behalf of the City aCost-Sharing and Cooperation Agreement that will
obligate the City, and other PLPs, to share equally the costs of implementing the cleanup of the
WPAH Site under the CD;
2)to make minor modifications and amendments to the Agreement as needed over time; and
3)to administer the Agreement throughout its duration.
Background / Analysis:In 2012, Ecology informed the City that it is one of several PLPs under the
engaged in the regulatory process to investigate and develop a suitable remedial planfor the WPAH Site.
They have shared in the costs of that work. In 2013, the City and other entities named as PLPs entered into
a Participation Agreement.Among other things, the Participation Agreement (and associated agreements)
July 16, 2024J - 3
provided that the participating entities would combine their resources to prepare the RI/FS required under
an Agreed Order. Under those prior agreements, four of the partiesthe City, Port, Georgia-Pacific, and
Owens Corninghave been paying a 20% share, with Nippon Paper Industries and Merrill & Ring sharing
the remaining 20% share. In 2020, those agreements were extended to cover the preparation of the dCAP.
Under MTCA, the next step is for PLPs to enter into aCD with Ecology, which will obligate the PLPs to
fund and perform the remedial design and cleanup work forthe Site. To enable the parties to cooperate in
implementing the cleanup under the CD, they need to enter into an agreement that defines their respective
rights and obligations. To that end, the six PLPs have negotiated a cost-sharing agreement.
Key Agreement Terms:
The Agreement will define how the work parties manage the cleanup, share responsibilities, and split costs.
Under the Agreement, each of the six parties will pay an equal (1/6) share of the costs incurred under the
CD. As with past costs incurred for the RI/FS and dCAP, costs incurred under the CD will be subject to
reallocation. The City intends to seek a reallocation of costs through ADR or litigation. The Agreement
to allowa
judge todetermine an appropriate reallocation of costs. The contribution protection provided by the CD has
also been modified to allow this.
The City will have an equal say in decision-making, which will generally be carried out by majority vote
under the Agreement.
Schedule Summary:
January 2025 January 2026: Remedial Design Work Plan (12 months)
January 2026 October 2026: Implementation of Remedial Design Work Plan (9 months total; 7 working
months and 2 non-working months outside of the work-window)
October 2026 -June 2027: SMA 2 Pre-Remedial Design Evaluation Memo (8 months)
June 2027 February 2029: Engineering Design and Plans and Specifications (20 months)
February 2029 August 2029: Pre-construction (6 months)
August 2029-Construction Begins
Pre-remedialDesign, Permitting, and Support costs:
THIS IS AN ESTIMATE OF COSTS.
This does not include the costs of actual construction.
This is the 1\\6 share to be paid by each PLP.
One sixth of the total Design, Permitting, and Construction Support cost equates to approximately
$16,057/month (2019 dollars) over 45 months between January 2025 to August 2029. In April 2024 dollars,
the cost is $19,268/month assuming an inflation factor of 20.0 percent (ENR Construction Cost Index
History).
July 16, 2024J - 4
Assessment:
The City Attorney and outside counsel recommend approval and authorization to enter the Agreement. The
Agreement is necessary to govern the relationships among PLPs in carrying out the CD, including how
funding will be provided, consultants will be selected, decisions will be made, and the cleanup will be
managed. It will reduce uncertainty and disputes over the cleanup, and it will gain full participation from
ts, it
allows fora reallocation of past and future costs.
Funding:The Agreement requires the City, along with the other five parties, to pay an equal share
(16.67%) of the expenses and fees of consultants and contractors to design and construct the remedy at the
WPAH Site. This share is provisional and without prejudice to a reallocation of past and future remedial
action costs. The City will seek to obtain a reallocation of costs, either through future ADR or litigation.
We anticipate that the expenses incurred under the Agreement will be fully reimbursed by insurance, at
least for the next several years, by which time the City intends to have obtained a reallocation of costs. The
amounts paid to outside attorneys will be partially reimbursed by insurance, as has been true for the duration
of the cleanup to date.
July 16, 2024J - 5
Date:July 16, 2024
To:City Council
From:Nathan A. West,City Manager
Corey Delikat, Parks and Recreation Director
William Bloor, City Attorney
Subject:Senior Center Update
Summary:The Port Angeles Senior & Community Center was built to provide a place to offer programs
to encourage the physical, intellectual, emotional, and social well-being for citizens 45 years of age and
older in a safe and open environment. The City of Port Angeles and the Senior Citizens Center Guiding
Committee each have roles in the maintenanceand operationof the facility and in thedevelopment and
management of programs and activitiesoffered at the facility.
Funding:N/A
Recommendation:For information only.
Background / Analysis:The City of Port Angeles has a longstanding agreementwith the Senior
Center Board of Directors(Board),incorporated as the Senior Citizens Center Guiding Committee
(Guiding Committee).
Per the Board and Guiding Committee Bylaws, the Board may consist of a minimum of eight positions,
with a maximum of 14. Currently, the Board consists of 13 total members, including a four-member
executive committee.
The Guiding Committee, a 501(c)(3) non-profit organizationincorporated in 1981,plays a pivotal role in
facilitatingmany ofthe programs and activities offeredto members of the Port Angeles Senior &
Community Center.
In March of 2006, the City entered into Memorandum of Understanding (MOU)with the Guiding
Committee.Per that MOU, the Guiding Committee approves and directsthe educational and intellectual
developmentprograms,social and recreationalprograms, and fitness and wellness programs it offers to its
members,while the City, which owns the Senior Centerbuilding,maintains, supports, and provides staff
for the facility.
Apart from the Guiding Committee, the City also directs and manages non-member programs and the
programs and activities at the Center that are sponsored by other third-party entities. Not everyone who
enters the facility is a member of the Guiding Committee, and membership is not required to enter the
building.
July 16, 2024L - 1
Although they have different roles, the City and the Guiding Committeeshare the same goal, which is to
develop and manage programs to encourage the intellectual, emotional, and social well-being for citizens
45 years of age and older in a safe and open environment.
Recent challenges occurring at the Senior Center have led to two individuals being trespassed from the
facility.These are administrative matters that are not subject to review by the City Council. Nonetheless,
we can state without reservation that trespassing is considered to be adrastic measure, a last resort for
dealing with recalcitrant issues,only to be taken in the most severe circumstances.Some matters relating
to the two trespass actionsare pending, and for that reason we are not discussing the specific details of
each case at this time, other than to note that these administrative actions served to uphold the safety and
well-being of the overall Senior Center and its visitors.
Since the trespass notices were issued, both individuals have had the opportunity to appealto the
independent Hearing Examiner. At this time, one individual has requested a hearing. The appeal will be
in September.
Unfortunately, due to a lot of misinformation circulating in the community, it is important to clarify that
It is alsoimportant to note that the Internal Revenue Service (IRS) prohibits entities with a 501(c)(3) tax
status from engaging in many types of political activity. To avoid comprising their 501(c)(3) status, the
Group.However, the
many years ago.
Finally, the Guiding Committee regularly reviews its programs and activities to ensure it meets the
evolving needs of its members. Any issues and decisions on those topics are between the Guiding
Committee and those who choose to become members of its non-profit.
City staff have offered to meet with the twopeople trespassed with the hope of working out an informal
resolution of the issues. In addition, City staff are committed to working through all of the recent
challenges associated with the Senior Center and are willing to meet with any individual members and
users on concerns they may have outside of the two specific trespass cases.
Funding Overview:N/A
Attachments:
Memorandum of Understanding
Articles of Incorporation
Non-Profit Status Certification
Guiding Committee Bylaws
July 16, 2024L - 2
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July 16, 2024L - 16
Date: July 16, 2024
To: Mayor Dexter, Deputy Mayor Carr, Councilmember Meyer, Councilmember Miller,
Councilmember Schromen-Wawrin, Councilmember Schwab, Councilmember Suggs
From: Sarina Carrizosa, Finance Director
Subject: Monthly Update on Past Due Utility Accounts - June
CITY OF PORT ANGELES
MONTHLY REPORT ON PAST DUE ACCOUNTS
MAY - JUNE 2024
AMOUNT
% CHANGE
APRIL 2024MAY 2024JUNE 2024
MAY - JUN
CHANGE
Number of Customers Past Due 1,3671,3671,59122416.39%
Number of Disconnections for Non-payment 11 911 2100.00%
60 days past due amount 204,914.10 189,579.30 265,305.20 75,725.9039.94%
90 days past due amount 91,788.05 131,738.30 129,706.77 (2,031.53)-1.54%
120 days past due amount 822,097.45 804,638.70 811,419.03 6,780.330.84%
Total amount past due 1,118,799.60 1,125,956.30 1,206,431.00 80,474.707.15%
Total Additional Payment Plan Agreements437256(16)-22.22%
MAY -JUNE 2024
PAST DUE AMOUNTS
1,200,00050.0%
1,000,00040.0%
800,00030.0%
600,00020.0%
400,00010.0%
200,0000.0%
--10.0%
60 days past due90 days past due120 days past dueTotal amount past due
amountamountamount
APRIL 2024MAY 2024JUNE 2024% CHANGE MAY - JUN
July 16, 2024L - 17
Building Report
2024 January-June
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City Style Guide | City of Vancouver, Washington
July 16, 2024L - 31
TABLE OF CONTENTS
Welcome from the Office of Neighborhoods! 4
About the Office of Neighborhoods 5
Important Meeting Dates 6
NeighborhoodNewsletters 8
GeneralGuidelines 8
Language Translation Assistance 10
Newsletter Safety 10
Newsletter Distribution 11
Annual Postcard Mailing 11
Websites & SocialMedia 12
Practical Politics for NeighborhoodAssociations 13
Potential Liability of Neighborhood Associations, Officers & Volunteers 14
Community Information Sharing Policy 15
Tools for Effective Neighborhood Meetings 16
Meeting Management 16
ParliamentaryProcedure 17
Sign Language Interpreters 20
Neighborhood Programs & Resources 21
Picnics, Parades & Block Parties 20
Picnic Equipment Reservations 22
Picnic Equipment Reservation Form (see Appendix D)
Vancouver Sparkles Awards 24
Recycling 101 Mini-Grants 24
HandbookforNeighborhoodLeaders
July 16, 2024L - 32
Neighborhood Clean-up Events 24
Cleanup Request Form (See Appendix E)
Resource Conservation Challenge 27
Neighborhood Chipper 28
Chipper Request Form (see Appendix F)
Spring and Fall Coupons 28
Annual Used Appliance Roundup 28
NeighborhoodAction Plans 29
Neighborhood Liaison Program 30
Vancouver Police Department Programs 31
Neighborhood Police Officers 31
Volunteers in Police Services (VIPS) 32
Neighbors On Watch (NOW) 32
Other Crime Prevention Programs NeighborhoodWatch 32
Guide for Neighborhood TrafficCalming 33
Disaster Preparedness: Map Your Neighborhood 34
Community Emergency Response Teams 35
UrbanForestry Programs 36
Neighborhood Tree Stewards 36
Friends of Trees Neighborhood Plantings 36
Treefund 37
Tree Permits 37
Volunteer Programs 38
Adopt-A-Park 38
Watershed Alliance of SW Washington - Grants for Neighborhoods 40
Homeowner Association vs. Neighborhood Association 41
HandbookforNeighborhoodLeaders
July 16, 2024L - 33
APPENDICES 42
A.Neighborhood Associations Ordinance (VMC 2.75)
B.Tips for Neighborhood Associations: How to report a position to City Council
C.Parliamentary Procedure Tip Sheet
D.Picnic Equipment Request Form
E.Cleanup Request Form
F.Chipper Request Form
HandbookforNeighborhoodLeaders
July 16, 2024L - 34
WELCOME FROM THE OFFICE
OF NEIGHBORHOODS!
With the commitment and participation of each Neighborhood Associa dedicated Neighborhood
Leaders, the City of Vancouver is able to work more effectively with the community. Inan effort to
provide consistent and timely informationto Neighborhood Association Leaders, both new and
experienced, the HANDBOOK FOR NEIGHBORHOOD ASSOCIATION LEADERS has been developed.
We hope that this handbook answers many of the questions leaders have about the Office of
Neighborrograms and Policies, as well as generates ideas to enhance the C Neighborhood
Associations.
The Office of Neighborhisto provide City residents, staff and City Council with responsive,
coordinated service that promotes collaboration and communication among residents and city government
through recognized Neighborhood Associations.
Neighborhood Associations in Vancouver have been officially recognized since1975. Since then, the
Office of Neighborhoods has been growing and changing along with the community. Over the years, the
City has increased opportunities for resident involvement and built stronger partnerships between City
Hall and the community through special programs and benefits for recognized neighborhood
associations. Today there are 68 officially recognized associations which include approximately
170,000 residents, which is over 90% of Vancouver population.
The City of Vancouver values the livability of its residential neighborhoods. TheCity is committed to
preserving its neighborhoods; to enhancing a sense of community; to providing a safe, secure environment
for all residents and to fostering an active partnership between city government and its neighborhoods
through the support of neighborhood associations. And, the Office of Neighborhoods values the ongoing
commitment and effort that neighborhood leaders make in support of their neighborhood associations!
Your contact in the Office ofNeighborhoods:
Judi Bailey, Neighborhoods Program Coordinator
360-487-8608
judi.bailey@cityofvancouver.us
or neighborhoods@cityofvancouver.us
Visit our website: www.cityofvancouver.us/neighborhoods
HandbookforNeighborhoodLeaders
4
July 16, 2024L - 35
ABOUT THE OFFICE OF
NEIGHBORHOODS
Goals
1. Engage residents in civic democracy and responsibility through officially recognized
Neighborhood Associations in partnership with other community programs in order to
strengthen the City and build a greater community.
2. Link neighborhood skills, ideas, and energy with City government through coordinated
services and activities which promote communication, leadership and problem-solving skills
among neighbors.
3. Promote a sense of community and a safe, secure environment in which to live.
Program Areas
I. Outreach & Communication - Partners with other City Departments and Community
Organizations to provide consistent information aboutupcoming events and programs, such
as the:
Neighborhood Cleanup ProgramLeadership Meetings with the City Manager Weekly
Update Electronic Newsletter Roster of Neighborhood Leader contacts Vancouver Sparkles
Award ProgramCreates and maintains Internal/External partnerships
II. Neighborhood Action Plans
Neighborhood Action Plans (NAPs) are long-range plans that provide neighborhoods with
a framework to address identified needs and to achieve goals. The Office of
Neighborhoods provides tools and assistance to neighborhoods to develop new and
revised NAPs.
III. Technical Assistance
Helps residents and neighborhood leaders with problem-solvingDevelops and maintains this
handbook for neighborhood leaders Provides information to neighborhood leaders on
important, timely topics Helps with newsletter policy, procedures and printing Coordinates
Neighborhood Leadership Training
IV. Liaison Program
Liaisons are assigned by the City Manager to each neighborhood association to assist them and
to coordinate ongoing two-way communication with the City Manager and other City
department staff.
V. Ongoing Programs
Prints neighborhood newsletters
Supports neighborhood activities (i.e. picnics, National Night Out & other special
events)
Support for Vancouver Sparkles Award Program, and neighborhood association
anniversary recognition
encourages neighborhood leader attendance at the annual Neighborhoods USA
conference
HandbookforNeighborhoodLeaders
5
July 16, 2024L - 36
IMPORTANT MEETING DATES
th
City CouncilWorkshops are every Monday, typically from 4-6 p.m. (except for holidays and 5
Mondays of any month).
st rd th
Regular City Council Meetings (1and 3Monday each month) areat City Hall, 415 W. 6
Street, 2nd Floor, beginning at 6:30 p.m. Holidays and/or Councilschedules may conflict with regular
meeting dates, so check before attending by calling 487-8605, or visit the C Web site at
www.cityofvancouver.us/citycouncil.
City Council Consent Agenda Meetings are shorter meetings dealing with routine business
(2nd and 4th Monday of each month), beginning at 6:30 p.m. with a CitizenForum for public
comment on any topic at the end of the meeting.
In the event of a holiday falling on a Regular City Council Meeting date, the Regular meeting will be
scheduled for the following Monday, pre-empting the normally scheduled Consent Agenda Meeting
and CitizenForum. Please visitwww.cityofvancouver.us/citycouncilto view the complete annual
Council meeting calendar.
Neighborhood Leadership Meetings with the City Manager are held quarterly. These
meetings offer an opportunity for ongoing dialog between neighborhood leaders and the City
Manager and willaddress topics and issues of current significance. Visit our web site at
www.cityofvancouver.us/neighborhoods for the topic and location of upcoming meetings. For more
information, contact the Office of Neighborhoods, 360-487-8608.
Neighborhood Leadership Training covers a variety of topics to help with leadership
development and successful neighborhood associations. For more information, contact the Office of
Neighborhoods, 360-487-8608.
Cityof Vancouver Planning Commission Meetings are heldas needed on the 2nd and 4th
Tuesday of each month at 6 p.m. Planning Commission Workshops start prior to the regular meetingat
th
4p.m. All workshops and regular meetings are heldin City Hall, 415 W. 6St. For more information
call 360-487-7813 or email planningcommission@cityofvancouver.us.
The City of Vancouver Planning Commission is a seven-member board of Vancouver city residents
appointed by the City Council to make recommendations to Councilon planning and land use
decisions such as comprehensive plan amendments, rezone requests and zoning text amendments.
The Planning Commission conducts initial public hearings and formulates recommendations for City
Council's review and finaldecision.
Vancouver Neighborhood Alliance (VNA)
The Vancouver Neighborhood Alliance (VNA) is an independent organization that provides a forum for
leaders to meet each other and hear issues affecting all neighborhoods. The mission of the VNA is to
champion the collective interests and welfare of the neighborhoods and to strengthen relationships
among the members, the public sector, and the community.
The VNA meets on the second Wednesday of each month at 7 p.m. and meetinglocations are subject
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July 16, 2024L - 37
to availability. A number of veteran leaders attend the VNA meetings and are available to assist
new leaders in learning the ropes. For more information contact vancouverna@gmail.com.
Neighborhood TrafficSafety Alliance (NTSA)
The NTSA is an independent organization of resident volunteers from Vancouver neighborhoods who
advocate for neighborhood traffic safety and offer input to Vancouver Public Works Department,
Community and Economic Development Department and other regional transportation-related
agencies. The NTSA actsasan independent organization and is open to membership from any
recognized neighborhood association within the City of Vancouver.
Vancouver residents are encouraged to participate in the NTSA to learn more about traffic safety in
their neighborhoods. The City, in partnership with the NTSA, offers the Neighborhood Traffic Calming
Program to help residents slow neighborhood traffic through a competitive application and funding
process (see Neighborhood Traffic Calming Program).The NTSA typically meets the 3rd Tuesday of
th
each month, at City Hall415 W. 6Street. For moreinformation visit
www.cityofvancouver.us/TrafficCalmingProgram, or contact Ross Montgomeryat360-281-9948 or
MontRE2ECS@aol.com.
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NEIGHBORHOOD NEWSLETTERS
Introduction
Thenewsletter policy is developed to protect City Neighborhood Associations and to maintain the
independence of their newsletters. When public funds are used for printing, the content of the
newsletters must meet the requirements of fairness andmust comply with all applicable laws.
Neighborhood Associations are not obligated to print their newsletters through the City of Vancouver
Office of Neighborhoods. If an association chooses to find outside resources to print their
newsletters, these guidelines donot apply. In addition, information that the neighborhood wishes to
distribute which does not meet these guidelines and is printed with outside resources may be attached
to and distributed with other pages printed by the City of Vancouver. However, the source of the
printing must be acknowledged.
The Office of Neighborhoods will review newsletters before printing to ensure that the contentis not
libelous and does not violate statelaw. No changes to the text of a newsletter will be made unless the
editor or chairperson is notified first.
General Guidelines
The following are guidelines for newsletters printed by the City of Vancouver:
1.Neighborhood Associations are responsible for the content of theirnewsletters.
2.A copy of each newsletter should be on fileat the Office of Neighborhoods, whether or not
they are printed by the City, includingnewsletters that are distributed electronically. The Office
of Neighborhoods will post the newsletter
association.
3.Due to budget constraints, neighborhoods arelimited to print 4 sides (2double sided pages)
per month (or 48 total sides/pages per year). Flyers that are attached at the request of the
association will count towards the total number of pages allotted per year. This does not
include flyers that the City or other agencies provide at their expense and request to be
attachedtonewsletters.
4.Always remember to credit your sources.
5.An article presenting personal opinions and not that of the association should be identified as
such (e.g. editorial message).
6.Newsletters printed by the City cannot include paid or unpaid campaign advertising, or
articles promoting or opposing a candidate or a ballot measure.
7.Newsletters should not include commercial advertising or promote or oppose a religion.
8.Newsletters should not include defamatory statements.
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Explanation of Defamation:
Defamation is spreading information about someone that holds them upto public shame,
rn, etc. If it is spoken, it is slander. If it is printed, it is libel. Assume, for example,
ridicule, sco
that a neighborhood association newsletter published the following statement: ohn Doe is an
incompetent neighborhood presJohn Doe could sue the author* and publisher** in civil
court. While truth is the ultimate defense, it would have to be proven that the statement was
correct in a court of law. The writer would need to be very confident that such a statement is
true, and that the statement is so important to the organization that he/she is willing to risk a
lawsuit to say it. Also, most neighbors will not appreciate reading this sort of criticism because
it is inflammatory.
More latitude is given tocriticize public officials. However, the author/publisher can still lose a
libel case against a public official if it canbe shown that false and defamatory information
wasknowingly printed about them with no effort to verify that information.
*The author is the person who writes the newsletter or newsletter article.
**The publisher is whoever prints the newsletter.
9.Efforts shouldbe made to report positions taken by neighborhood boards and, if possible, to
include principal topics discussed at board, committee or general membership meetings. \[See
Appendix B, Tips for Neighborhood Associations: How to report a position to City Council or a
Board/Commission.\]
The Office of Neighborhoods would prefer to receive newsletters via emailat:
neighborhoods@cityofvancouver.us. We can accept electronic newsletters in the following
formats: Microsoft Publisher (.pub), Microsoft Word (.doc or .docx) and Adobe Acrobat (.pdf).
We recommend using Adobe PDF whenever possible.
10.Newsletters must have a 1-inch margin on all sides.
11.If you use non-standard fonts, our system willfind the closest substitute (which is not always that
close). If this is of concern to you, please deliver a hard copy of your newsletter to us for
scanning in order to preserve the integrity of the fonts or utilize standard fonts such as Times
New Roman or Arial (if you are unsureabout a font, feel free to contact our office to see if we
have it in our system). If you have Adobe Acrobat software and are able to convert your
document into .pdf format, this will preserve the integrity of your fonts and formats, and make it
easier to e-mail to us.
12.If you cannot send your newsletter electronically, you may drop it off inperson at City Hall 415
thnd
W. 6Street, 2floor, City ManagerOffice. City Hall is open Monday-Friday, 8 a.m. to 5 p.m.
13.The followingdisclosure should be included on the last page of each newsletter printed by the
City of Vancouver:
The City of Vancouver supports the Neighborhood Associations in their effort to share vital
information with residentsin order to o create a more informed public. However, the information
provided and the opinions and views expressed in Neighborhood Association newsletters or other
documents do not necessarily represent the position of the City of Vancouver, nor does the City
determine whether the information published is accurate or appropriate. Printed by the City of
Vancouver Office of Neighborhoods.
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14. You will receive e-mail confirmation of your newsletter, if you do not receive confirmation
please call360-487-8608.
15.Please allow for at least 3 full business days to have your newsletters printed and
delivered. Newsletters may be delivered to a requested address, or picked upat City Hall,
th
415 W. 6St.at the customer informationdesk in the lobby.
16.If the association wishes to add additional attachments to the newsletters, not printed by the
City of Vancouver, please have those attachments credit the printing source.
Language Translation Assistance
The City encourages neighborhood associations to make their newsletters accessible to all neighbors.
Translating the newsletter into the languages of your neighbors is one way to help neighbors feel
welcome and included. The City has a contract with a translation company to provide document
translation services, and neighborhood associations may
basis.
Identifying people living in your neighborhood who speak/write different languages who would be
willing to volunteer to translate newsletters or articles is also an option.
To assist neighborhood associations in finding help with translating within the neighborhoods, the
Office of Neighborhoods can provide a paragraph that canbe printed in the newsletter calling for
volunteer help with translation. The following paragraph is available on the Office of Neighborhoods
webpage in Spanish, Russian, Vietnamese and Korean:
We want to let everyone know about wh going on in our neighborhood association, including our
non- English speaking neighbors. We would like to provide articles in our newsletter in the
Spanish/Russian/Vietnamese/Korean language. If you or someone you know would be willing to volunteer
to help by translating our newsletters or interpreting at the neighborhood meetings please call \[insert
phone number here\]
When translating your neighborhood newsletter the Office of Neighborhoods offers the
following suggestions:
Avoid use of online or commercial translation software programs, like Google Translate. The
translations are usually word-for-word and very literal, and do not takeinto account
differences in grammatical structure and idioms between English and other languages.
Try to identify a second neighbor who reads and writes the same language who can
proof-read the translation. Two sets of eyes are often better than one.
Finally, make sure that translated articles include not only the name of the author but also
the name of the translator.
Newsletter Safety
Neighborhoodnewsletters are an excellent wayto shareinformation regarding public safety,
neighborhood beautification and promote opportunities for neighbors to get to know each other.
However, sharing too much information about individuals in newsletters can be a risk to personal
safety.
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July 16, 2024L - 41
Information about individuals such as their names, addresses, childrnames and ages, and
pet information may seem like a great way to introduce new neighbors to the area, but this
rmation canbe used to criminaladvantage.
type of info
Another area to watch for information sharing is thekids for hir section. Newsletter writers should
avoid listing ages, names and phone numbers of children. Instead of including an ad reading:13 year
old girl interested in babysitting and pet care, call Cindy 555-5555, consider re-wording it to say:
Responsible young person interested in babysitting and pet care. Contact parents Marlene or George
at555-555-5555.
Personal information or photos of individuals should only be used with written consent and in the case
of minors obtain written consent of parents or guardians.
Make sure when sharing personal information, about yourself or others, whether in a newsletter or in
person, that consideration is given to where and with whom this information might end up. Also,
remember that neighborhood newsletters are posted on the internet. For moreinformation on crime
prevention visit the Vancouver Police Department website atwww.vanpolice.org .
Newsletter Distribution
Some neighborhood associations deliver newsletters door to door. If you do, please remember
that it is against postal regulations to placenewsletters in mailboxes, or to attach them to
mailboxes, withoutpostage applied.
A note from the Vancouver Postmaster:
Many of the neighborhood associations are notifying their resident members of upcoming meetings by
leaving notices in, or attached to, mailboxes without postage applied. For the information of all, it is
against postal regulations to attach fliers to, or place in mailboxes, without postage applied! The Postal
Service normally assesses a fine per occurrence when individuals or organizations willfully deposit mail
into mailboxes with the intent of not paying pos
Some neighborhoods take advantage of the option to have the printer fold their newsletters and
affix the mailing address of the residents within the assoc boundaries, so they can be mailed.
If you wish to take advantage of this service, send the request when you submit yournewsletter for
printing. Theaddresses provided are physical propertyaddresses and do not include post office box
numbers. The association is responsible for affixing appropriate postage and mailing.
Annual Postcard Mailing
Each neighborhood association is allowed one postcard mailing per year, paid for by the Office of
Neighborhoods. The purpose of this service is to facilitate attendanceat a significant neighborhood
association meeting or event, such as: election of officers; approval of the Neighborhood Action
Plan; promoting the annual neighborhood cleanup event; and/or picnic or social event.
Thepostcards are approximately 8 ½ x 5 ½, and are sent to property addresses in the
neighborhood, usually via USPS bulk mail. Neighbors that receive mail via post office box (and do not
have delivery at theiraddress) cannot be identified and will not receive this mailing.
To request a postcard mailing, send your request along with the desired text to
neighborhoods@cityofvancouver.us. The Office of Neighborhoods will draft/format the postcard
and send it back for approval before it is sent out. Please allow 4 weeks for creating, printing and
mailing time. This willhave the postcard arriving approximately two weeks ahead of the event.
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July 16, 2024L - 42
If you need further clarification about the Newsletter Guidelines, contact the Office of Neighborhoods at
487-8608.
Websites & Social Media
In addition to printed newsletters, neighborhood associations are encouraged to use online tools
to increase communication between neighbors.
Websites are a very popular way to provide information, especially when theinformation does not
require or benefitfrom two-way communication. There are several companies you can choose from
to
host your neighborhood assoc website. Many are free or very low cost (Google ee website).
If the neighborhood association chooses to host a website, the content and management (keeping
informationfresh and up to date) is done by volunteers within the neighborhood association.
The City of Vancouver provides a web page on the C website for each neighborhood association
(for example www.cityofvancouver.us/AirportGreen).These web pages contain standard information,
including bylaws, action plans, boundary maps, City staff contact information specific to each
neighborhood and current newsletters. The City caninclude links to a neighborhood associa
website or social media pages this web page. To request this, email
neighborhoods@cityofvancouver.us.
For more interactive communication, many neighborhood associations create a site on Nextdoor.com
and/or a group on Facebook. Either or both of these methods cancreate a great way to further
two- way communication among neighbors. These sites are managed by the neighborhood
association, or a neighbor(s) who volunteer asadministrator or lead for the account or page.
While Facebook Pages haveincreased in popularity, we suggest forming a Facebook Group for your
Neighborhood Association.The functionality of a grouppage will allow you to:
Survey members on important issues
Send invites directly to members regarding upcoming events and meetings
Ensure your members receive all your group updates with a notification that appears when
they log in to Facebook
Increase two-way dialog (anyone whois a member canpost to the gr wall)
The City of Vancouver has a Facebookpage that canollow your neighborhood assoc
page. The City may choose to share your neighborhood assocFacebook posts, which will
expand your social media reach.
The City also has an account on Nextdoor.com, which allows staff from the Police, Fire, Public Works,
Parks and Recreation and other departments to shareinformationdirectly with specific neighborhoods.
The CNextdoor account is not monitored 24/7, and should not be used to report crimes, utility
problems, to request city services or to submit public records requests. Also, the City cannot view other
conversations or threads posted by neighbors on your Nextdoor site. If something is being discussed on
your neighbor Nextdoor site that needs to be addressed by the City, please ask the poster to
contact theappropriate city department directly, or call 9-1-1 for emergencies.
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PRACTICAL POLITICS FOR
NEIGHBORHOOD ASSOCIATIONS
Neighborhood associations are about involvement and politics, but they arealso about inclusion of the
many voices that make up a neighborhood -- and not just those voices that are most active or those of
the leadership board. While neighbors and neighborhood associations are independent of the City
and
have rightsas individuals and as groups to exercise their rights to speech and association, the practical
reality is that political campaigns as well as some ballot measures can drive wedges between
neighbors and make people hesitant to participate in the neighborhood association. In general,be
cautious about politics; work to serve the long-term interests of your association.
Some practical tips:
If you are a neighborhood officer or member who is involved in a campaign, beupfront
about your involvementin the spirit of no conflict of interest or appearance of conflict. This
helps maintain trust among association members.
Consider hosting candidate and issue forums which provide all candidates/sides the
opportunity to share information and give residents a chance to hear all sides of issues. Hosting
or co-hosting such events is a positive way to be involved in politics in a non-divisive way.
(Neighborhood associations mayinclude a general statement in their newsletters encouraging
members to attend an upcoming meeting for a chance to hear from candidates or about ballot
measures, withoutincluding specificinformation about the candidates or ballot measures.
Political candidates are members of the public and cannot be excluded from attending your
meeting. Of course it is possible that a candidate maybe a member of your individual
association or even a board member. Depending on your bylaws, candidates mayhave a
right toparticipate as well as attend. The neighborhood association does not have an
obligation, however, to let them use theirparticipation in the meetingas a platform for their
candidacy.
If yours is one of the neighborhood associations that is registered as a 501(c) (3) nonprofit by
the IRS, partisan or nonpartisan political activity may jeopardize that status.
A final thought for the campaign season: If your newsletter is printed by the City, paid or unpaid
campaign advertising, or articles promoting or opposing a candidate or a ballot measure is not
acceptable. Using public facilities including printing, for such endorsements is against state law. If
your neighborhood association would like to include this type of information in a newsletter, the
association must pay for the printing and distribution from its own funds.
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POTENTIAL LIABILITY OF
NEIGHBORHOOD ASSOCIATIONS,
OFFICERS & VOLUNTEERS
I.Neighborhood Associations are not public agencies (see VMC 2.75.080).
II.The officers of such associations are not city officers or employees and in most situations would
not fall into the category of City volunteers.
III.The City cannot legally obligate itself to protect, indemnify or otherwise hold harmless from
liability the officers of neighborhood associations or neighborhood volunteers.
IV.Thepurpose of this summary is to give basicinformation only, and is not intended to be legal
or financialadvice.
Neighborhood Associations are about the business of building community. And, while the activities of
the neighborhood association are intended for this positive purpose, fromtime to time questions arise
about the liability of neighborhood associations and their volunteers.
RCW 4.24.670 provides for protection frompersonal liability for volunteers. The law prevents
volunteers from being held personally liable for harm caused by an act or omission of a volunteer on
behalf of the organization under certain circumstances. An important provision of this law is that
the organization carries public liability insurance covering the organ liability for harm
caused to others for which it is directly or vicariously liable. The amount of coverage required varies
by the amount of annual gross revenues of the organization:
For organizations with gross revenues of less than twenty-five thousand dollars, coverage of
at least fifty thousand dollars due to the bodily injury or death of one person or at least
one hundred thousand dollars due to the bodily injury or death of two or morepersons.
For organizations with gross revenues of twenty-five thousand dollars or more see
RCW 4.24.670 (1)(e)(ii, iii)
The law applies to 1) neighborhood association officers in their capacity as officers of a nonprofit
organization or 2) where individual volunteers perform service for a governmental entity. The
definition of nonprofit organizatioincludes any not-for-profit organization that is organized and
conducted for the public benefit and operated primarily for charitable, civic, educational, religious,
welfare, or health purposes. It would therefore seem to include neighborhood associations even if the
association is not formally incorporated.
For those neighborhood associations and officers who have liability concerns and/or wish to limit
any potential exposure to personal liability, the following measures may be taken:
1. Neighborhood associations should consider purchasing public liabilityinsurance coverage in
the appropriate amounts as outlined in the above referenced RCW.
The Vancouver Neighborhoods Alliance is a resource for affordable coverage, in
cooperation with other Vancouver neighborhood associations. The VNA Collective Liability
Insurance is not affiliated with the City of Vancouver. For more information contact
vancouverna@gmail.com.
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July 16, 2024L - 45
2. Neighborhood association officers should check with their homeownerinsurance agent to see
if their current policy would ever cover such activities and if not, whether endorsements can
st.
be added at little or no co
3. A neighborhood association canbeincorporated as a Washington non-profit. Officers of
such corporations have limited liability by law. The downside to this approach is the
expense of incorporating and the required paperwork necessary to retain corporate status.
It is not recommended that neighborhood associations obtain IRC 501c(3) status unless:
1) An association expects to receive and is willingto be accountable for
significant charitable contributions; and
2) Is able to utilize the professional expertise necessary to properlycreate such an
entity and to comply with ongoing governmental reporting requirements.
4. Unincorporated neighborhood associations can purchase errors and omissions coverage
for officers; however, the cost for this type of insurance may be expensive.
5. Neighborhood associations should obtain advice on legal and financial risks of
associations, officers and members from qualified private legal counsel or accountants
(this is at the assoc expense).
COMMUNITY INFORMATION
SHARING POLICY
Community programs, events, media releases and website links related to government agencies or those
agencies supported monetarily or in-kind by the City of Vancouver or Clark County may be promoted
by the City of Vancouver Office of Neighborhoods through its Weekly Update e-mail newsletter.
Requests from not-for-profit organizations whose mission supports City Council goals will be reviewed
on a case by case basis. Those that do not fit the abovecriteria cannot be promoted.
Procedure for submitting an item forinclusionon the Office of
Neighborhoods Weekly Update:
Community programs, events and media releases should be sent as follows to
neighborhoods@cityofvancouver.us . Please include a photo or graphic if available and a website
link to more information.
Deadline for submissions is 5 p.m. onTuesdays. Theinformation provided to the Office of
Neighborhoods will be reviewed by staff. If the information meets the criteria specified above and
there are no questions related to the submission, it willbeincluded in the Office of Neighborhoods
Weekly Update, which is sent to neighborhood leaders on Thursdays or Fridays each week.
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TOOLS FOR EFFECTIVE
NEIGHBORHOOD MEETINGS
Meeting Management
How Neighborhood Association meetings are run will affect how members become and stay involved
in the association. When meetings are well run,peo opinions are respected and the agenda is
followed, members will feel more willing to participate in other activities of the association.
The Neighborhood Ordinance calls for neighborhood associations recognized by the City of
Vancouver to abide by the laws regulating open public meetings and open access to all information
not protected by the right of personal privacy. The related law is the State ofWas Open
Meetings Law RCW42.30. This law states that, The Washington form of government requires an
informed public, aware of the deliberations and decisions of governing bodies and the information
upon which such decisions were made. It is the intent (of this law) that decisions of governing bodies
be arrived at Additional information about the State of Was Open Public Meetings
Act can be found at:. http://mrsc.org/Home/Explore-Topics/Legal/Open-Government/Open-Public-
Meetings-Act.aspx. With some preparation, neighborhood meetings can be effective tools to
facilitate resident participation and improve communication between residents. Below are some tips
for effective meeting management that will help your neighborhood reach its goals for sharing
information, identifying issues and solutions, and fostering a collaborative working environment for all
participants.
Create and Use a Detailed Agenda
Each meeting must have an agenda been developed ahead of time and ratified by the
members of the executive board. Byhaving the agenda in advance of the meeting and making it
available through the newsletter, association members can do their homework and come prepared to
make decisions.
Agendas shouldinclude the following items:
1. Topics for discussion, plus a brief description of what is involved and what needs to
be accomplished
2. A time guideline for each item
3. Thename of the person bringing forward the item (when applicable)
4. Details of the process to be used for each discussion (i.e. is it a voting issue?)
If the agenda cannot bedesigned in advance for whatever reason, then the first order of business at
the meeting should be agenda building (members design the agenda for the mdiscussion).
Clarify Roles and Responsibilities
Effective meetings require people to assume defined roles.
Chairperson: runs the meeting according to defined rules and bylaws, but also offers opinions
and engages in the discussion if he/she chooses. The chairperson is the official leader who
plays an active role asdecision maker and leader. The chairperson manages
participation, helps the group determine its needs, keeps things on track and periodically checks
on how things are going.
Secretary/Note taker: takes brief, accurate notes of what is discussed and the decisions
made. Summary notes are preferable to detailed minutes.
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Timekeeper: keeps track of the time and reminds the groupperiodically re staying
within guidelines. This role is not a license to be autocratic or to shutdown important
discussions re running over.
Tips for the Chairperson
It is usefulat the start of a meeting to go over the meeting agenda and the notes from the previous
meeting, shareinformation and manage a round robin report-back by special committees.
Chairpersons traditionally rely on the use of Parliamentary Rules of Order (see next page).
Since chairs are not neutral, their major drawback is that they tend toinfluencedecisions.
uncommon for a strong chairperson to want to make final decisions on important items. A consequence
of the decision made is that the chair wns the outcome. To combat this, the chairperson should try to
foster full and equalparticipation of all members when their input is neededtodecide issues. Try to
rely on consensus and collaboration to reach important decisions. This results in decisions for which the
whole group feels it has ownership.
Set Clear Ground Rules
Use clear ground rules for specific situations and/or decisions if needed.
ManageParticipation
Make sure that everyone is part of the discussion, that structure exists for each item and there is
an effective use of decision-making tools to bring closure to all items. For example: allow each
person to speak once, and only once on the topic being discussed. This allows everyone who
wants to speak an opportunity to do so; but does not allow one or two people to monopolize
the discussion.
Make Periodic Process Checks
Process checking is a technique that a chairperson might want to utilize during meetings to keep
meetings from going ff the railsIt involves stopping the discussion and turning the gr
attention to how the meeting is going.Thepurpose of this shift in focus is to engage members
in checking how things are being done and what changes are needed to improve the flow of
the meeting.
Parliamentary Procedure
Some neighborhoods prefer to use their own meeting procedures but parliamentary procedure is a tried
and true format which is understandable to most. Some neighborhoods assign a parliamentarian to assist
them with the procedures during the meeting. Parliamentary procedure canbe adapted to fit the needs
of any organization.
What is Parliamentary Procedure?
It is a set of rules for conducting business at meetings and public gatherings.
Why is parliamentary procedure important?
Because it allows everyone to be heard and it allows the group to make decisions without confusion.
Parliamentary procedure means:
democratic rule
flexibility
protection of rights
a fair hearing for everyone
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Follow a Fixed Agenda
A Fixed Agenda or order of business is generally followed by organizations that use
cedure. Her typical example:
parliamentary pro
Call to order: if a quorum is present, the chairperson says, the meeting will come to order
Minutes: the secretary reads a record of the previous meeting.
Officers reports: this is often limited to a report from the treasurer, but others may report at
this time.
Committee reports: first come reportsfrom standing (permanent) committees, then from special
(temporary) committees.
Special orders: this is important business previously designated for consideration at this meeting.
Unfinishedbusiness: this is business that has carried over from the previous meeting.
Newbusiness: new topics are introduced.
Announcements: these inform the assembly (the people at the meeting) of other subjects
and events.
Adjournment:the meeting ends by a vote or by general consent (or by the chairdecision if
the time of adjournment was set by an earlier vote).
Giving Members Their Say - They make motions. A motion is a proposal that the assembly takes a
stand or takes action on some issue. Members have a right to:
Present Motions (make a proposal): I move
Second Motions (express support for discussion of another member motion): Sec
Debate Motions (give opinions on the motion): I thi
Vote on Motions (make a decision): ll those in favor
Presenting a Motion - Herwhat happens when you want a motion considered:
You obtain the floor
Wait until the previous speaker is finished
Rise and address the chair (the chair needs to recognize you)
Youmake your motion
State your motion affirmatively. Say, I move that weinstead of I move that we
You wait for a second.
Another member will say, I second the
mr, the chair will call for a second.
If there is no second, your motion will not be considered.
Motions which are madeat the direction of a board or committee (of more than one person)
does not require a second.
The chair states yourmotion.
The chair must say, Itis moved and seconded that w
After this happens, debate or voting can occur.
Your motion is now assembly proper and you c change it without consent of the members.
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Youexpand on your motion.
As the person who made the motion, you are allowed to speak first. Direct all comments to the
chair.
Keep the time limit for speaking.
You may speak again after all other speakers are finished.
You may speak a third time bya motion to suspend the rules with a 2/3 majority vote.
The chair puts the question.
The chair asks, e you ready for the question?
If there is no more debate, or if a motion to stop debate is adopted, a vote is
taken. The chair announces the results.
Voting on a Motion
How a motion is voted on depends on the situation and the bylaws of your organization. You may
vote by:
Voice: The chair asksthose in favor to say and those opposed to say (for majority
votes only define majority via your neighborhood bylaws).A member may move for an
exact count.
Showof hands: Members raise their hands to verify a voice vote, or asanalternate to it.
This does not require a count. A member may move for an exact count.
Roll call: If a record of each pers vote is needed, each member answers ye, n or
present (indicating the choice not to vote) as his or her name is called.
Ballot: Members write their vote on a slip of paper. This is done when secrecy is desired.
General consent: When a motion is likely to be opposed, the chair says, If there is
no objecMembers show consent by their silence.
If someone says I objec the matter must be put to a vote.
More About V
A question (motion) is pending when it has been stated by the chair but not yet voted
on. The last motion stated by the chair is the first pending.
The main motion is always the last voted on.
A motion to lay on the table
This motion is used to lay something aside temporarily to take care of a more urgent matter. It
should not be used to prevent debate or to kill a question.
Members cantake from the a motion for reconsideration. This must happen by the end
of the current or next session (depending on how soon the next session is scheduled).
A motion to postpone indefinitely
This is parliamentary strategy it allows members to dispose of a motion without making a
decision for or against. This is usefulin case of a badly chosen main motion for which either
a yes or no vote would have undesirable consequences.
For additionalinformation on effective meetings you may refer to the most current edition of
Roberts Rules of Order.
See Appendix C for a Parliamentary Procedure Tip Sheet.
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Sign Language Interpretation at Meetings
Given the unique role that neighborhood associations play in facilitating communication between citizens
and the Vancouver City Council, and in the interest of communication with members of the deaf and hard
of hearing community, the City of Vancouver finds it important to provide accommodation by providing
sign language interpretation services if requested at general membership neighborhood association
meetings.
ASL services can be provided if there is a request to the neighborhood association. The neighborhood
association leadership should notify the Office of Neighborhoods of the request for interpreters at least
3 business days before the meeting, or as soon as possible. Details of the meeting, such as date, time,
location, and duration of the meeting should be provided via email to
neighborhoods@cityofvancouver.us. Interpreters will be arranged for and confirmed with the
neighborhood association prior to the meeting.
NOTE: Please keep in mind that a meeting that lasts more than one hour requires two interpreters, which
doubles the cost. If the meeting agenda can be kept to one hour it will require only one interpreter, and
allows interpreters to be provided at more meetings.
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NEIGHBORHOOD PROGRAMS
& RESOURCES
Picnics, Parades & Block Parties
Throughout the year neighborhood associations plan community building activities that get people out
of doors and meeting each other. Examples of these activities might be a block party, neighborhood
parade, neighborhood improvement project, etc. Manytimes these activities involve the use of city
streets, sidewalks, or right-of-ways aspart of a gathering place. When this is the case, the city asks
the neighbors or neighborhood association to obtain a Street Use Permit.
In general, the purpose of the street use permit is to protect the public and provide for the safe use
of streets. A couple of important components of the permit are there to ensure that the affected
residents know about and are in agreement with the street use; and that the community in general
(i.e. the taxpayers) are not held responsible for the liability of the event.
A complete applicationincludes:
Street Use Permit (SUP) application form completed and signed. Form can be found on
city websiteatwww.cityofvancouver.us/streetpermits.
Written consent of each property owner and/or tenant inside the barricaded area.
If under 100 expected in attendance: Hold Harmless agreement signed and notarized. One
(1) Hold Harmless Agreement is required per every fifty (50) persons in attendance. If
multiple agreements are necessary, each must come from a separate property owner.
If over 100 expected in attendance: Sign and notarize a Hold Harmless agreement and
provide a Certificate of Insurance under a Commercial General Liability policy with the
following limits:
Per Occurrence Limit - $1 Million
General Aggregate Limit - $2 Million
Product-Completed Operations Aggregate Limit - $1 Million
Theinsurance must be written on an occurrenc basis. This must be indicated on the certificate.
o Claims made policies will not be acceptable.
The City of Vancouver must be named asan Additional Insured in the Certificate of Insurance
o The wording on the Certificate of Insurance should read as follows: The City of
Vancouver is afforded coverageasan Additional Insured but only with respects to
claims arising out of the negligence of the named insurThe certificate holder must
be named in the designated box as: ity of Vancouver, PO Box1995, Vancouver,
WA 98668-199
Fees for Street Use Permits are waived for city recognized neighborhood associations that
are requesting thepermit for an officially sanctioned neighborhood association event.
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July 16, 2024L - 52
We hope that this willallow neighborhoods to continue to enjoy community building activities with
a minimum amount of concern and at the appropriate level of protection for the neighborhood, the
mmunity atlarge.
City and the co
The city has a new web page for Street Permits at: www.cityofvancouver.us/streetpermits. The web
page provides details about various required permits, including Street Use Permits, Right of Way Permits
and Traffic Control Plans. These forms, which are in pdf, can be filled out on-line and then printed and
submitted.
Street Use and Right-of-Way Permits allow residents, organizations, property owners and businesses
to use the public street right-of-way for purposes other than for the usual automobile, pedestrian
and bicycle traffic. Examples areparades, walks, construction of curbs or sidewalks, landscaping,
building signs and sidewalk sales which take place in the public street right-of-way.
Theterm Right-of- refers mainly to the community-owned areas of legally open municipal
streets, sidewalks, alleys, parkways and any other public land.
In addition to obtaining a Street Use or Right-of-Way Permit, Traffic Control Plans, Hold Harmless
Agreements, Insurance, Fees, Special License, other Permits and Conditions of Approval mayalso be
required. These are needed becauseunusual uses of the pavement and sidewalk areas of public
streets could disturb auto and pedestrian trafficand cause safety hazards. Plans must be made to
protect public health, street safety and the c pleasant environment. To do this, police, fire and
other city service areas may need to be consulted and provide services for these events. The Permit
process assures that all these things are being planned for. Please call Operations Center for more
information at360-487-8177.
Picnic Equipment Reservations
Picnics and other social events provide a way for neighbors to get to know each other and afford
an opportunity for residents to learn more about the neighborhood association and its benefits to
the community. Office of Neighborhoods and the City of Vancouver will work with the
Neighborhood Association Leadership to organize successfulpicnics, by offering the use of on
loan/rental equipment and willpay for rental of a portable toilet once yearly. To do this
efficiently and effectively the following procedures and resources are utilized:
Written Confirmation
The Office of Neighborhoods requests that all equipment reservations be made online at
www.cityofvancouver.us/picnicform, or in writing and be sent to the Office of Neighborhoods
by mail, fax, email or in person. The Office of Neighborhoods will then process and confirm
your request in writing. Please submit your request at least 30 days in advance of your
event. There is a reservation form online (see above), or you may use the form on the
followingpage and send it to the Office of Neighborhoods.
Pickup and Returning Barbecue, Tables and Trash Cans
Equipment must bepicked up and returnedat the Operations Center, 4711East Fourth Plain
Blvd. Please check in at the maindesk. Equipment may be pickedup between 7 a.m. and 9
a.m. Monday through Friday and must be returned the following business day between 7 a.m.
and 9 a.m. In order to transport the picnic tables and/or trash cans and recycling receptacles,
a minimum of two people are required, able to lift and carry at least 50lbs., and who are
physically able to load the plastic folding picnic tables and trash cans into your own vehicle
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July 16, 2024L - 53
(the picnic tables are plastic folding tables and can fit in the back of a pickup truck along with
the trash cans).
Picnic table dimensions: 71-1/2" long x55" wide (folded 3-3/4" high, set up 29-1/2" high)
Trash cans: 32 gallon, galvanized.
Barbecue:Neighborhood volunteers should be prepared to hook upthe trailer and load
equipment into their vehicle. Proper electric vehicle wiring is required (standard 5 or 7 pin tail
light connector and a standard twoinch ball). The neighborhood association is responsible for
cleanup of the BBQ as well as repairing damage that may occur while in its use.
Use of the BBQ requires a fee for maintenance and propane. When reserving the BBQ, please
includea check, made out to the City of Vancouver, along with your request for the equipment
registration form. See picnic form for fee schedule.
Portable Toilets
Each year, every neighborhood association is provided one free use of a portable toilet for any
event they hold. Please use the picnic equipment reservation form to request a portable toilet,
regardless of the event for which you are requesting a portable toilet.
Other Services for Neighborhood Picnics
Tobacco Free Parks Signage:In December, 2011 the Vancouver City Council adopted an ordinance
prohibiting tobacco use in city parks. This ordinance applies at alltimes including neighborhood
picnics and other events in neighborhoodparks. Temporary signs that canbe used as reminders
during your neighborhood picnics and other events are available on loan from Clark County Public
Health, 1601E.
th
4Plain Blvd. Contact Clark County Public Health, athealthy.here.now@clark.wa.gov
Waste Connections Event Lending Library:Reduce wasteat neighborhoodpicnics, block parties,
National Night Out, and other community events by borrowing equipment from Waste Connections
Event Lending Library. Garbage, recycling, and food waste receptacles, durable dishware, and event
planning assistance are available. Bags areincluded. More information at:
https://wcnorthwest.com/events
See Appendix D for Picnic Equipment Request Form
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VANCOUVER SPARKLES AWARDS
The Vancouver Sparkles award began in 2001 to acknowledge an individual, residence or business that
did their part to keep their neighborhood clean, green and a good place tolive and work. Whether i
picking up litter during a daily walk, organizing a cleanup, helping neighbors with yard work or being a
friendly neighbor with a an attitude, these efforts are making a difference in our community.
The City encourages all recognized neighborhood associations to name a Vancouver Sparkles award winner
every year within their own neighborhood and honor them in a special way. Maybe it will be recognition
at the neighborhoodpicnic or cleanup day or winter holiday gathering, along with an article in your
neighborhood newsletter. And, the City wants to support your recognition effort by providing a special
certificate signed by the Mayor and the neighborhood association chair, a reusablebag, a special
window decoration and a specialomething. We willalso post the award winners on the City website,
and provide a special recognition in the Office of Neighborhoods Weekly Update.
Your neighborhood association is encouraged to name a Vancouver Sparkles Award Winner each year
and let us know. Please send your nomination (including name and a brief description of why they were
chosen) to Judi Baileyatjudi.bailey@cityofvancouver.us or call360-487-8608.
RECYCLING 101 MINI GRANTS
Representatives of neighborhood associations are invited to attend a brief recycling education & training
session. Trainings are provided by the City of Vancouver and Waste Connections and offered throughout
the year. Neighborhoods that attend training and publish recycling articles in their neighborhood
newsletters in the same calendar year can earn $120 bonus dollars for the neighborhood association
treasury. For more information contact Solid Waste Services at360-487-7163 or
solidwaste@cityofvancouver.us.
NEIGHBORHOOD CLEANUP EVENTS
All recognized and active City neighborhood associations are eligible for one cleanup event each year,
held on a Saturday. The cleanup is intended to provide neighborhoods with the opportunity to dispose of
bulky items and canalsoinclude yard debris and scrap metal collection.
The City pays for the disposal fees and the hauler provides a truck and driver. Neighborhood associations
are responsible for organizing volunteer staffing at the cleanup and publicizing the event to their
neighborhood residents. Neighborhoods canalso earn bonus dollars for providing opportunities for
reusing and recycling at the cleanup event.
Please, see Resource Conservation Challenge information, below. For more information contact Solid
Waste Services at360-487-7163 or solidwaste@cityofvancouver.us. (see Cleanup Reservation Form or
makean online cleanup request atwww.cityofvancouver.us/neighborhoodcleanup). Remember to
schedule a neighborhood cleanup and chipper event early with Solid Waste,scheduling starts October 1
for the next year.
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Clean-up Event Tips
The following planning tipshave been provided by neighbors whohave coordinated cleanup events in
the last few years:
Timing
Coordinate with Solid Waste and Waste Connections early. Schedule in early October for
the coming year.
Keep the event hours short four to five hours.
Volunteers
Have a lot of volunteers!
Get people to help early. Send a reminder to volunteers one week in advance of the cleanup
and do a phone reminder one day ahead of the event.
Contact other neighborhoods to see how they run their events. Have 4 to 6 neighbors help
plan the event.
Assign a committee to plan timely notification of the event to residents.
Have someone help oversee the unloading of vehicles to keep unacceptables out.
Have many hands to help unload individual caror trucks.
Enlist LOTS of helpin shifts.
Depending on your neighborhood size, get four or more volunteers for two-hour shifts.
Get organized, get the word out early and then remind folks, and get volunteers to helpat
the site and provide pickup for those who have a vehicle.
Contact YoungMarines, your local Boy Scouts troop or Restorative Community Service for helpers.
o Contact Restorative Community Serviceat360-397-2201 ext. 4057 to scheduleat least
30 days in advance.
Volunteer Roles: Greeter, Line Leader, Unloaders, Metal box attendee, Reuse pile
attendee, Chipper attendee, and Volunteers to direct traffic.
Advertising
Get the word out about your chipper/cleanup event early and more than once
Include informationin a neighborhoodnewsletter, flyer or postcard.
Post on NextDoor.comor other social media groups.
Remember to keep the information within your neighborhood association and do not advertise
in the newspaper.
Schedule and publicize well in advance; then a preliminary reminder 2 weeks beforehand.
Use the coupon method for bulky item loads - this helps eliminate other areasfrom using
this service.
Food
Make sure you have plenty of beverages for the volunteers and the drivers.
Have a lunch/snack plan for the workers.
Have fun! We served doughnuts and coffee in the morning and barbecued hot dogs in
the afternoon. Homemade cookies were offered to all that came.
Some associations accept donations at the cleanup toadd the association treasury.
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Clean-up Event Logistics
Have lots of room and a plan coordinated ahead.
The first cleanup (at least for us) was the biggest. It seems that this first opportunity to get rid of
unwanted stuff everyone takes advantage of. Have a good plan ready and lots of helpers.
Choose your site carefully; lots of room, good traffic patterns and be prepared for noise.
Plan access & exit paths for rapid and efficient transit.
Make sure that it is held in an area large enough for trucks with trailers to turn around. We
had ours in an empty high school parking lot and it was perfect!
Make one drivewaydesignated for only.
Trucks or drop boxes should be clearly markedyard debris, crap metal, bulky item,
etc. and accessiblefrom both sides is preferred.
D forget to bring brooms gloves, shovels, rakes & dust pans for clean upat the end.
Have lots of signs!
Remind neighbors to disassemble as much as you canbefore arriving. s, tables, useful items
to the side so neighbors can reuse. Rakes, bikes, etc. left over can go to for sale,
donation or in the dumpster.
Remind neighbors to categorize their loads separate material for easy unloading into the
bulky item truck, yard debris box or truck, metals box. Use a tarp liner under the yard debris
for faster and cleaner unloading
Remind neighbors to come prepared to unload whatthey bring to the cleanup (i.e. leather
gloves and tools to unload)
Invite non-profits to pick up useable items
Have a volunteer take metal recycling to recyclers, proceeds go to treasury or have a metal
recycler come and take metal items away, or have Waste Connections provide a drop box
for scrap metal, proceedsgo to treasury.
Usename tags for volunteers.
Allow time for cleanup of site and have volunteers assigned for thistask.
Write thank you cardsto volunteers.
In the next newsletter let neighbors know how much tonnage was cleaned up from
the neighborhood and recognize volunteer efforts.
Remind neighbors to cover their load to prevent littering if bringing a truck or trailer.
See Appendix E for Cleanup Request Form
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July 16, 2024L - 57
RESOURCE CONSERVATION
CHALLENGE
The City of Vancouver is working to incorporate more environmentally responsible practices to conserve
our natural resources for future generations. To that end, it is important that our neighborhood cleanup
events result in improved community health and encourage the stewardship of resources rather than
attempting to throw out andlandfillas much materialaspossible.
The Resource Conservation Challenge was developed to recognize and reward neighborhoods that make
an effort to reduce wasteat their neighborhood cleanup event through reuse, donation or recycling.
Active and recognized neighborhoods can earn $100 bonus dollars for the association treasury! To
qualify, the neighborhood association will need to do a minimum of three activities in the same calendar
year; at least one activity needs to occur on the day of your neighborhood cleanup. See table below for
examples of qualifying activities. For more information contact Solid Waste Services at360-487-7163
or solidwaste@cityofvancouver.us.
Resource Conservation Challenge Neighborhood Activities
REUSE:
Divert reusable items at the cleanup for a communitygarage sale or donation to a charity.
Divert reusable building materials for donation to Habitat for Humanity ReStores or The
Rebuilding Center.
Recover bicycles and donate them for reuse to the Community Cycling Center, Bike Clark County
or other organization for reuse. Separate from scrap metal recycling.
Collect small engines or lawn mowers for a high school small engine program or refurbishing by
a repairer. Separate from scrap metal recycling.
Organize a free neighborhood swap event to promote sharing and reusebefore buyingnew.
Ideas include clothing, toys, baby items, hobby and sports gear. Separate from donation or sale
activities.
RECYCLING:
Collect yard debris separate from bulky waste. Can be done with yard debris service provided
by Waste Connections.
Collect scrap metal for recycling. Can be done by neighborhood volunteers, nonprofits, a business
or Waste Connections.
Collect cardboard for recycling separate from bulky waste, volunteers collect and drop
off at transfer stations or arrange with a recycler.
Collect block foam forrecycling separate from bulky waste, neighborhood volunteers
collect and drop off at any regional transfer station.
OTHER:
Schedule a recycling speaker at a neighborhood meeting. Call Waste Connections at 360-449-
8384 or City Solid Wasteat360-487-7163.
Coordinate a neighborhood tree planting. Contact UrbanForestry for details, 360-487-8308.
Coordinate a park cleanup or neighborhood litter pickup day.Contact the Volunteer Information
Center for details, 360-487-8316.
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NEIGHBORHOOD CHIPPER
Neighborhood associations can request a commercial chipper, operated by Citycrews to come out for
four hours on a Saturday to chip woody debris, including brush, branches and limbs. The chipper is
available to an association once a year, scheduling and availability depend on seasonal demand. The
chipper canbescheduled along with your neighbor cleanup event or onan alternative Saturday as
a stand-alone event. For moreinformation, contact Vancouver Solid Waste Services at360-487-
7163 or solidwaste@cityofvancouver.us.
See Appendix F for Chipper Request Form
SPRING & FALL COUPONS
Spring Yard Debris & Tire Coupons
In April, City residents with active garbage service receive one set of coupons for free yard debris and
tire disposal.Included are two coupons for yard debris ($80 value) and one coupon for passenger tires (4
max), valid from early April to the end of June each year. The coupons are enclosed in Aprilgarbage
billsfrom Waste Connections. Paperless bill customers receive an email in March to request coupons.
Fall Leaf Disposal Coupons
In the fall, coupons for free leaf disposal are available to all residents, good from October through
December each year. Neighborhoods can attach the fall leaf coupon to the neighborhood newsletters.
Coupons are also included in the fall recycling refresher from Waste Connections, available at city offices
and canbedownloaded from our website atwww.cityofvancouver.us/solidwaste.
For more informationabout the coupon programs contact Solid Waste Services at360-487-7163 or
solidwaste@cityofvancouver.us.
ANNUAL USED APPLIANCE
ROUND-UP
Vancouver residents with active garbage service mayschedule one free pick up of a non-working major
appliance, at anytime during the year. Major appliances include refrigerators, freezers, dishwashers,
washers, dryers and water heaters. Additional pickups or bulky item pickup canbescheduled anytime,
extra fees apply. Schedule with Waste Connections, call360-892-5370 or email
customerhelp@wasteconnections.com. For more information about the program call Solid Waste Services,
at360-487-7163.
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NEIGHBORHOOD ACTION PLANS
NeighborhoodAction Plans (NAPs) are long-range plans that provide neighborhoods with a framework
to achieve goals and to address identified needs. The goal is to develop NAPs in coordination with the
C Comprehensive Plan.
NAPs are used by City Departments, Commissions, and City Council to guide future decisions,
development and budget proposals, and plans affecting the neighborhood. They are developed by
the neighborhood residents to address the individualneeds and concerns of each neighborhood
(including, but not limited to, traffic, safety, parks, and community building.)
The Office of Neighborhoods and assigned neighborhood liaisons assist neighborhoods in creating and
updating their Action Plans. The Office of Neighborhoods is a resource to neighborhoods to ensure the
right connections are made with city departments, staff and other community organizations aswell as
work to seek out partnerships that achieve action steps, advocate for neighborhoods, and educate
neighbors on how to effectively participate in City government during the developing stages.
The NAP process is loosely defined, allowing flexibility to meet the needs of each neighborhood;
however, the development of each NAP should include the following steps (for a more detailed
process or to update your NAP, please refer to the NAP Kit):
Call the Office of Neighborhoods to receive a copy of the NAP Kit or access it online
at http://www.cityofvancouver.us/cmo/page/neighborhood-action-plans .
Determine Neighborhood Readiness conduct an assessment of your neighborhood
to determine whether or not your group is ready to commit to the NAP process.
Form a NAP Committee Organize a committee, which will assess the neighborhood and
its issues and develop a plan of action to maintain and/or build the assets and opportunities
within your neighborhood.
Community Building Provide an opportunity for neighbor participation and
encourage collective planning. Keep your neighborhoodinformed throughout the process via
your newsletter and meetings.
Understand Your Neighborhood Develop a community profile a summary of what
your neighborhood is all about land uses, services offered, and diversity found in the
neighborhood (i.e. age and ethnic background). Consider a neighborhood survey or a
neighborhood tour, include your liaison. Review the Ci Comprehensive Plan and 6 Year
Transportation Plan to see walready been planned for your area.
Create a Vision Statement a statement that expresses the aspirations and goals of
the neighborhood in the next five to ten years.
Identify Issues & Opportunities Develop objectives and goals for your neighborhood
(for example: traffic and pedestrian safety, public safety, transportation, recreation and open
space, land use and housing).Include a disaster preparedness program like Map Your
Neighborhood in your NAP.
Create a Plan of Action Identify specific action steps to accomplish your objectives.
Prioritize Prioritize your action steps and identify responsible parties for accomplishing
action steps.
SeekPlan Approval Seek overall neighborhoodapproval on the final draft action plan
and makenecessary changes. Have your liaison review it. Submitto Office of
Neighborhoods for review and staff recommendations. Formally adopt the plan by a vote in a
general membership meeting.
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Request Council acceptance this is done by resolution at a City Council meeting.
Implement yourNAP Createan implementation committee and work together as a group to
implement your action items.
NEIGHBORHOOD LIAISON
PROGRAM
Neighborhood Liaisons are city employees who are managers and supervisors specifically
appointed for an indefinite term by the City Manager to be responsible for and accountable to a
recognized Neighborhood Association. Liaisons are selected based upon their skills and experience
and/or upon their expressed desire and ability to serve in this role.
The Role ofa Neighborhood Liaison is:
To get to know the neighborhood, its officers and its residents.
To put a name and a face to City government and City Hall, modeling how the City
conducts business through the Operating Principles.
To attend neighborhood meetings and functions and to serve as a link between the
neighborhood and City Hall, as necessary. To deliver timely informationfrom the City to the
Neighborhood Association, as well asfrom the Association back to the City by providing a
written summary of the neighborhood meetings and/or issues to the Office of Neighborhoods
and the City Manager (this communication will be copied to the neighborhood Chairperson).
To respond with facts and information requested by the Neighborhood Association
at neighborhood meetings and functions, over the phone, and via mail or email.
To maintain an ongoing relationship with the Neighborhood Association. To provide
continuity among and support to neighborhood leadership.
To help Neighborhood Associations become more self-sufficient and independent as they
work through issues and problem-solve. This is done by connecting neighbors to the
appropriate contacts within the city and other community organizations, and by offering
advice when appropriate.
To be a helpful neighbor with a an and how can we help? attitude.
Contact information for the city liaison to your neighborhood can be found on your
assocwebpage on the city website or by calling the Office of Neighborhoods 360-
487-8608.
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VANCOUVER POLICE DEPARTMENT
PROGRAMS
Neighborhood Police Officers
The Vancouver Police Department has four Neighborhood Police Officers (NPOs), each assigned to
a district.The NPOs are theliaisons to the community members within their district and are available
to meet with neighbors to discuss crime issues, livability issues, attend community meetings and to
answer questions about crime trends and prevention. These officers are the main contact person for a
resident within a district to go to when there are crime issues or other concerns that the police
department can assist them with. These officers work cross departmentally as well to assist community
members with problem solving strategies.
WEST PRECINCT (City limits west of Andresen Road)
District 1 includes these neighborhoods:
Arnada, Carter Park, Esther Short, Fruit Valley, Hough, Lincoln, Northwest, Rose Village,
Shumway and West Minnehaha Neighborhood Associations. For contact information visit the
neighborhood webpage or https://www.cityofvancouver.us/police/page/district-1-
neighborhood-police-officer.
District 2 includes these neighborhoods:
Bagley Downs, CentralPark, Columbia Way, Dubois Park, Edgewood Park,Evergreen
Highlands, Evergreen Shores, Fourth Plain Village, Green Meadows, Harney Heights, Huds
Bay, Maplewood, Meadow Homes, Northcrest, Riverview, Southcliff and Van Mall
Neighborhood Associations.
webpage or https://www.cityofvancouver.us/police/page/district-2-neighborhood-police-
officer
EAST PRECINCT (City limits east of Andresen Rd.)
District 3 includes these neighborhoods:
Burton Ridge, EllsworthSprings, Father Blanchet Park,Forest Ridge, Image, Kevanna Park,
Marrion, NorthGarrison Heights, North Image, Northwood, Oakbrook, Ogden and Vancouver
Heights Neighborhood Associations. For contact information visit the neighborhood association
webpage or https://www.cityofvancouver.us/police/page/district-3-neighborhood-police-officer
District 4 includes these neighborhoods:
Airport Green, Bella Vista, Bennington, Burnt Bridge Creek, Burton-Evergreen, Cascade
Highlands, Cascade South East, Cimarron, Columbia River, Countryside Woods, East Mill Plain,
th
Fairway/164, Fircrest, First Place, Fisher Creek, Fisher Landing East, Hearthwood,
Landover-Sharmel, Lewis & Clark Woods, Mountain View, North Hearthwood, Northfield, Old
Evergreen Highway, Parkside, ParkwayEast,Riveridge, Village at FisherLanding and
Wildwood Neighborhood Associations. For contact information visit the neighborhood association
webpage or https://www.cityofvancouver.us/police/page/district-4-neighborhood-police-
officer
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Volunteers in Police Service
Resident volunteers are an integralpart of the community policing efforts of the Vancouver Police
Department. The Volunteers In Police Service (VIPS) program offers a variety of ways in which adult
community members can assist the department in its important public safety mission. Support Team
volunteers help with special projects, assist with office/clerical work, provide tours of the precincts,
deliver department mail, photograph events, and are compiling a history of the VPD.
Neighbors On Watch
Neighbors On Watch (NOW) patrol volunteers are specially trained in crime prevention and detection
and assist the police department through observing and reporting suspicious or criminal activity. NOW
volunteers patrol our city, canvass for missing children and vulnerable adults, search for stolen vehicles,
and support the departm efforts to improve the quality of life in our neighborhoods.
It would be beneficial to have NOWvolunteers representing every neighborhood association in the
city. For more information on volunteer opportunities with the Vancouver Police Department, visit
www.vanpolice.org, and select ommunity Resources then Neighbors on Watc or contact
Volunteer Coordinator JordanMacfarlaneby phone at360-487-7467 or e-mail
jordan.macfarlane@cityofvancouver.us.
Please contact Jordan to schedule a New with NOW? presentation for your association
meeting this year.
OTHERCRIME PREVENTION
PROGRAMS NEIGHBORHOOD WATCH
Our nation is built on the strength of our communities. Every day, we encounter situations calling upon us
to be the eyes and ears of law enforcement. Not only does the Neighborhood Watch Program allow
residents to help in the fight against crime, it is also an opportunity for communities to bondthrough
service. To learn more about starting a Neighborhood Watch Program in your neighborhood go to
www.nnw.org
Although the Vancouver Police Department can no longer provide resources to support the
Neighborhood Watch Program, neighborhoods can still register on the Neighborhood Watch website
and complete the steps to organize. Once that is done and the neighborhood wants to put up signage:
1. Neighborhood association can purchase neighborhood watch signs.
2. Neighborhood provides suggested locations to City of Vancouver Public Works(email
erik.bjerke@cityofvancouver.us) for approval. Signs will be placed on existing city poles,
no new poles will be installed.
3. Public Works staff will review/approve locations or suggest alternative locations, and
submit a work order for installation.
4. Neighbors deliver the signs to Public Works Operations Center, 4711 NE Fourth Plain,
Attn: Dale Netherda, for installation.
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GUIDE FOR NEIGHBORHOOD
TRAFFIC CALMING
Introduction
The City of Vancouver takes a coordinated approach to addressing neighborhood speeding and traffic
issues when concerns are received from the community. Staff members from the Department of Public
Works, Community and Economic Development, Vancouver Police Department, and Office of
Neighborhoods will work together to help you find the best possible solutions to your speed and traffic
concerns.
The City of Vancouver, working in conjunction with the Neighborhood Traffic Safety Alliance (NTSA),
offers a Neighborhood Traffic Calming Program with tips and possible project opportunities for residents
seeking to slow local traffic while creating a more livable community. This program has been set up with
limited resources to allow residents to take the initiative when seeking traffic calming solutions while
providing the most benefit for their neighborhoods and the community. Learn more at
www.cityofvancouver.us/trafficcalmingprogram.
The Neighborhood Traffic Calming Program offers a stepbystep guide, which includes a toolbox of
possible traffic calming methods, to help neighborhoods through the process for the Neighborhood Traffic
Calming Program. City staff can assist project champions and help determine if a project is a good fit for
the community and meets the basic threshold criteria for the program.
In the meantime, there are things you and your neighbors can do without spending a lot of money, to help
slow local traffic. Here are several options that are available to you, along with a Community
Engagement toolbox that can be used by the community to help improve neighborhood livability.
Things You and Your Neighbors Can Do
Talk with your Neighbors
Express your concerns to a neighborhood speeder and make a friendly request that the speeder drive
more slowly. Contact Community Mediation Services for low cost assistance by phone at 360-344-5862,
email cms.clarkcounty@gmail.com or visit www.mediationclarkcounty.org. Your Neighborhood Police
Officer might also have some ideas about how to offer a friendly reminder to neighborhood speeders to
obey the speed limits. See page 31for more details.
Call the Vancouver Police Department Traffic Complaint Hotline: 360-4877402
The Hotline is maintained by the Vancouver Police Department and allows residents to leave a recorded
message on specific traffic concerns. Your detailed message should include your name, address, phone
number and location of problem. This gives the officer the ability to follow-up and gather more
information on the complaint if needed. Also, please provide detailed information as to the specific time
and day of the week when you observe the most speeding (include a 30 minute to 1 hour window when
the issue occurs).
The Speed Monitor Awareness Radar Trailer (SMART) is an educational device that shows drivers in real-
s tool that can also help residents
get a better understanding of traffic speeds in their neighborhood. The radar speed trailer is solar-
powered and uses a radar gun to display speeds of passing vehicles.
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The trailer is placed alongside the roadway, usually for one week from Monday to Friday. Visit
www.cityofvancouver.us/SpeedTrailerRequest to make your request.
Become a SMART volunteer. Assist with deploying the speed trailer and help slow speeds in Vancouver.
www.cityofvancouver.us/SMARTVolunteer.
Participate in your Neighborhood Association
Work with your Neighborhood Association to identify problem areas and concerns. It is important to
document this in an official Neighborhood Action Plan. You might also find that other neighbors have
similar concerns or possible solutions.
Paint a Street Mural
Street murals can help calm residential traffic by adding visual interest to a neighborhood street or
intersection. Often, residents come together with an idea to paint a mural or design on the roadway as a
way to promote a sense of community and ownership in the neighborhood. Learn more about the Street
Mural program: www.cityofvancouver.us/publicworks/page/street-mural-program. City staff can help
identify optional funding sources that may be available.
DISASTER PREPAREDNESS:
MAP YOUR NEIGHBORHOOD
Disasters are major events that can strike anywhere and at anytime. In a disaster, traditional 9-1-1
and First Responder capabilities such as fire, police, medics, and utility personnel willbe overwhelmed
and unable to immediately assist individuals and neighborhoods.
Preparing your neighborhood is vital. Neighbors will likely be the first ones to offer you assistance.
Neighbors that are prepared are more effective in their response to a disaster and have an
increased capacity to be self-sufficient for the first 72 hours after a disaster.
Map Your Neighborhood (MYN)is a programdesigned to help neighborhoods prepare for
disasters, and provides excellent guidance on what to do next. MYN will help you to:
Learn the Steps to Take Immediately Following a Disaster to secure your home and to
protect your neighborhood. It is hard to think clearly following disaster and these steps will
help you to quickly and safely take actions that can minimize damage and protect lives.
Identify the Skills andEquipment each neighbor has that would be usefulinan effective
disaster response. Knowing which neighbors have supplies and skills helps your disaster
responsebetimely, and allows everyone to contribute to the response in a meaningful way.
Create a Neighborhood Map identifying the locations of naturalgas and propanetanks
for quick response if needed.
Create a Contact List that helps identify those with specific needs such as elderly, disabled,
or children who maybehome alone during certain hours of the day.
Work together as a team to evaluate your neighborhoodduring the first hour following a
disaster and take the necessary actions.
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For more informationabout Map Your Neighborhood, or to schedule a neighborhood
presentation contact the Office of Neighborhoods at360-487-8608, or
neighborhoods@cityofvancouver.us.
Community Emergency Response Teams
The Community Emergency Response Team (C.E.R.T.) program is a Citizen Corps program under FEMA
and the Department of Homeland Security that teaches disaster preparedness to citizens.
When first responders like the fire department are overwhelmed due to a significant earthquake, flood,
or fire, trained CERT members act as an extension of first responder services by providing immediate
assistance to victims until professional services can take over CERT training is a 20+ hour class that
teaches citizens to take care of their families and neighborhoods after a disaster strikes.
Topics taught include:
Disaster Preparedness
Basic fire suppression
Disaster medical operations
Light search and rescue
Disaster psychology
Organization and communications
Terrorism awareness
Fire District 6 and the Vancouver Fire Department pool their resources to train citizens of all ages and
backgrounds to assist in their neighborhood in the event of a disaster. Classes are held twice a year, in
February/March and September/October. The class is held primarily on Thursday evenings and lasts
about five weeks. There is a classfee of $35 per person which covers the cost of a background check
and all materials.
If you have any questions about the class or you would like more information visit www.ccfd6.org/cert,
or send an email to cert@ccfd6.org.
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URBAN FORESTRY PROGRAMS
TheUrbanForestry Commission has a continuing commitment to its partnership with all of Vancouver's
neighborhood associations. They serve the community by assisting in the development of policies and
programs for managing the urban forest, the City's naturalinfrastructure. They developed a
partnership with neighborhood associations to become more effective in communicating these
opportunities and the services they may provide, such as:
Educating the public on the benefits of trees
Identifying participants for the Neighborhood Tree StewardsProgram
Assisting in the incorporation of urban forest and trees in neighborhood action plans
Assisting in the writing and implementation of grants for tree planting or management
Reviewing and responding to resident feedback on application of the Street Tree Ordinance and
Tree Conservation Ordinance
Expanding the Heritage Tree Program to include worthy candidates in your neighborhood
Providing public outreach with basic tree care and tree selection information for residents
Achieving other objectives as identified in the Vancouver UrbanForestry Work Plan
Every Vancouver neighborhood is assigned to a commissioner. To find the commissioner for your
neighborhood, or for moreinformation, visit
https://www.cityofvancouver.us/publicworks/page/urban-forestry-commission. You could even invite
them to your next neighborhood meeting!
Neighborhood Tree Stewards
Since2001 the Neighborhood Tree Stewards Training has provided community members with the
tools and resources they need to be active leaders and urbanforest advocates in their
neighborhoods. The Neighborhood Tree Stewards Training is a seven-session course during the early
fall that covers general tree care, tree biology, tree identification, urban forest management and
policy, and much more.
No previous experience is needed to become a Neighborhood Tree Steward, but you do need a
passion for trees, a desire to learn and the commitment to help. Past Tree Steward graduates have
gone on to plant, prune, and advocate for trees, while educating members in their community about
the importance of the urban forest.
To become your neighborhoods Tree Steward, contact UrbanForestry
at urbanforestry@cityofvancouver.us or 487-8308, or find us online
at www.cityofvancouver.us/urbanforestry.
Friends of Trees Neighborhood Plantings
Friends of Trees is a nonprofit whose mission is to bring people together to plant and care for city
trees and green spaces in Pacific Northwest communities. The City of Vancouver haspartnered with
Friends of Trees (FOT) to increase our Ctree canopy. Through the FOT Neighborhood Trees
program, Vancouver households can buydiscounted street and yard trees to plant at a weekend
planting with their neighbors. Each year, FOT hosts four neighborhood tree plantings in Vancouver,
with one planting per season for each neighborhood grouping: southeast, central, west and northeast.
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When planting a tree with Friends of Trees, in addition to supplying the tree, they also provide
designated staff support, utility locates, planting materials, hole digging, tree delivery, follow up
re. You will be askedto help support the plantingby volunteering.
summer tree inspections, and mo
Volunteer roles include day of help (helping to plant trees, driving your truck to transport trees to
homes during the planting, helping register volunteers in thea.m., helping with set up or clean up), help
over the summer (follow up trees inspections over the summer),and/or making a food donation for a
planting event.
To learn more about planting or volunteering with Friends of Trees, contact
Vancouver@friendsoftrees.org or 360-487-8324, or find them online atwww.friendsoftrees.org.
Treefund:
Every tree planted in Vancouver increases neighborhood livability, adds to the values of ourhomes,
decreases stormwater runoff, and reduces our energy costs. The2011 city of Vancouver tree
canopy study found a loss of almost 300 acres of tree canopy on residential propertyin just seven
years. Two- thirds of Vancouver is privately owned or managed, and it's where thereis the greatest
potential to grow.
The Treefund program encourages the planting of quality trees that willbenefit our community long
into the future. Treefund is madepossible by the City Tree Account, where donations, penalties and
mitigation funds are deposited so that trees canbe planted throughout the city. No GeneralFund
monies are allocated to this program.
Plant a tree and receive a 50percent refund, up to $50, for up to 5 trees per lot. Existing or new City
of Vancouver Utility eBilling customers can receive up to $100 back on your first tree, up to the cost of
the tree.
For a complete list of eligible trees and information on how to apply for a refund, go to
www.cityofvancouver.us/UrbanForestry, or contact 487-8308 or
urbanforestry@cityofvancouver.us.
Tree Permits
To maintain a healthy urban forest and quality of life in Vancouver, the City of Vancouver enforces
Street Tree (VMC 12.04) and Tree Conservation (VMC20.770) Municipal Codes to prevent the
unnecessary removal and destruction of trees. Call UrbanForestry before beginning any major tree
work to check if permits are required. Visit www.cityofvancouver.us/urbanforestryfor more
information and downloadablepermit applications. Contact UrbanForestryat (360) 487-8328 if you
have questions about Street Tree Permits or Private Tree Permits.
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VOLUNTEER PROGRAMS
The City of Vancouver encourages an active and involved community. When community members
volunteer, the community is changed for the better and volunteers often find that they get more
than they when they provide service. Whether picking up litter, serving on a board or
commission, supporting law enforcement, planting trees, helping at a special event or educating the
community on fire prevention there is a place for you. The City of Vancouver welcomes volunteers
for one-time events, as well as those who would like to donate their time on a regular basis.
To view a complete list of volunteer programs visit www.cityofvancouver.us/volunteer or call 360-487-
8344.
Here is a sampling of volunteer opportunities in Vancouver:
Adopt-A-Park Volunteers can help make an ongoing commitment to keep parks looking their best by
leaves and wood chips, pick up litter, clean
equipment, remove weeds and invasive plants, and work on other projects.
https://www.cityofvancouver.us/parksrec/page/adopt-park
Annual Trail User Count Each year we participate in the National Bicycle and Pedestrian Documentation
Program. The data we collect helps us develop our future plans and budgets to best serve community
interest and needs. https://www.cityofvancouver.us/parksrec/page/annual-trail-count
Boards and Commissions These ongoing volunteers are citizens who provide decision support and lead the
future of our community through service on one of several different boards.
https://www.cityofvancouver.us/boardsandcommissions
Cemetery Stewards These ongoing volunteers may volunteer together or individually in one of the three
City owned cemeteries. Volunteers will help with a large variety of tasks that might include weed and
litter removal, headstone trimming and cleaning.
https://www.cityofvancouver.us/publicworks/page/cemetery-stewards
Child Watch Volunteers Make a lasting impact in the lives of little ones, ages 3 months to 10 years old,
while their parents enjoy Firstenburg Community Center.
https://www.cityofvancouver.us/parksrec/page/child-watch-volunteer
Fifty and Better Enrichment Volunteer Programs Enrichment volunteers allow Vancouver Parks and
Recreation to offer a variety of diverse programs to our Fifty and Better community by acting as class
instructors, committee members, club leaders and
more. https://www.cityofvancouver.us/parksrec/page/fifty-and-better-enrichment-volunteer
Fifty and Better Travel Driver Drivers plan routes for all of our 50+ Travel Program day-trips. This is a
great opportunity to meet new people, have fun and explore the Pacific Northwest.
https://www.cityofvancouver.us/parksrec/page/50-travel-driver
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Fire Corps Ongoing volunteers help with fire prevention education at a wide variety of community venues
and in neighborhoods. https://www.cityofvancouver.us/fire/page/fire-corps
Forever Young Hike Volunteer Guides Volunteer guides lead hikes and help Forever Young Hike program
participants and staff by researching, planning and leading new hikes and evaluating trails.
https://www.cityofvancouver.us/parksrec/page/forever-young-hike-guides
Front Desk Assistant - Firstenburg Front Desk Assistants play an important role at our community centers,
greeting and helping passholders and visitors. In this role you may check out equipment, assist with lost
and found and check in patrons for swim lessons.
https://www.cityofvancouver.us/parksrec/page/firstenburg-front-desk-assistant
One day events Just want to volunteer for a few hours? Visit our calendar of events to learn about one
of the many volunteer events offered by the City of Vancouver.
www.cityofvancouver.us/volunteercalendar
Scouts Special Projects We collaborate with local scouts as they work towards their Eagle Scout Award
or Girl Scouts Gold Award. Available projects involve our parks, trails and green spaces.
https://www.cityofvancouver.us/parksrec/page/scouts-special-projects
SMART Speed Monitor Awareness Team. These ongoing volunteers help to slow down neighborhood
traffic. Volunteers place the speed trailer on a Monday or Friday in teams of two.
https://www.cityofvancouver.us/publicworks/page/speed-monitor-awareness-radar-trailer-volunteer-
information
Urban Forestry Help to plant, prune, and improve the health of trees during a one day project or on an
ongoing basis. The Tree Stewards training is a great opportunity to learn and share your tree knowledge
with the community. https://www.cityofvancouver.us/publicworks/page/neighborhood-tree-stewards-
program
VINE Squad Invasive plants are prolific in many parks and public spaces. Each summer the City and
County partner to provide opportunities for residents to remove invasive plants in parks.
https://www.cityofvancouver.us/parksrec/page/vine-squad
Volunteers In Police Service Ongoing volunteers help in a support role or with the Neighbors on Watch
team. The NOW team is robust group of volunteers who act as eyes and ears to the Vancouver Police
Department. https://www.cityofvancouver.us/police/page/neighbors-watch-now-program
VolunTOUR This program combines education and short term service. Following the school year schedule
The City and County partner and volunteers go to a large variety of project locations to help in various
capacities. https://www.cityofvancouver.us/cmo/page/community-voluntour-program
Water Resources Education Center Volunteers may help as educators or in one of the many outdoor
spaces around the center. https://www.cityofvancouver.us/publicworks/page/volunteerwork-us
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Youth Sports League Volunteer Coaches Make a lasting impact in the lives of young athletes! Educate
youth sports league participants in the fundamentals of the game. Conduct one practice per week
throughout the season and attend all meetings, practices and games.
https://www.cityofvancouver.us/parksrec/page/youth-sports-league-volunteer-coaches
Volunteer Organizations in Vancouver There are hundreds of organizations doing good work in our
community. Learn more about some of these different organizations and help them make our community a
wonderful place to work, live and play! https://www.cityofvancouver.us/cmo/page/volunteer-
organizations-vancouver
WATERSHED ALLIANCE OF SW
WASHINGTON GRANTS FOR
NEIGHBORHOODS
Each year, the Watershed Alliance of SW Washington provides micro-grants to our City of Vancouver
Neighborhood Associations.
Neighborhoods canapply for grants of up to $2,000. A community member can apply on behalf of
the Neighborhood, but the grant agreement and funds are processed between the Neighborhood and
the Watershed Alliance.
Grant Requirements:
Supported by a Neighborhood Association and within City limits
Have a benefit to a larger audience/general public
Neighborhood is able to meet the 1-to-1 match requirement, either as cash,in-kind
contributions or volunteer time
Grants cannot fund tools, benches, or removable items
Grants cannot fund maintenance
Examples of grants that havebeen funded in the past are: Friends of Trees planting events, invasive
tree removal (Tree of Heave or Black Locust), street murals, nature-play areas, dog waste stations,
native plant installation and more. All projects need to enhance the neighbor sustainability
through on-the- ground work or education.
Grants willbe awarded on an ongoing basisas longas funds are available. Grant applications will
be considered in the order that they are received.
To apply, go the www.thewatershedalliance.org/grants for moreinformation on the Neighborhood
Grants Program.
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HOMEOWNERS ASSOCIATION VS.
NEIGHBORHOOD ASSOCIATION
What is a Homeowner Association?
A homeowner association is a type of association that in Washington is governed by a specificpart
of the state statutes, Chapter 64.38 RCW. Its members must have an obligation to pay property
taxes by virtue of their membership in the association or ownership of real estate (other than a
condominium).
Homeowner associations are ordinarily authorized to be formed by the covenants, conditions and
restrictions (CC&s) that apply to a given subdivision. The association is ordinarily authorized to
enforce restrictive covenants, collect assessments/dues to perform various types of maintenance on the
properties in the subdivision, etc.
Homeowner associations can sue, be sued and incur debt. In short,their actions can open officers
and members to liability.
The Southwest Washington Lawyer referral service through the Clark County Bar Association may be
a resource. Their phone number is 360-695.0599.
What is a City Recognized Neighborhood Association?
A neighborhood is a section of a city with a common identity. Neighborhood associations offer a place
to meet your neighbors, exchange information, create projects and priorities, propose solutions, and
have fun.
A neighborhood association is formed based on the needs and desires of its residents and participation
by the neighbors is completely voluntary. The association will give residents a forumtodiscuss common
concerns and to brainstorm possible solutions. Some potential outcomes may be: improved street lighting,
bike paths, sidewalks, traffic calming devices, parks and open spaces, zoning and land-use planning,
park amenities, beautification projects and neighborhood cleanups. Many neighborhood associations
have summer picnics, holidayparties and other special events in order to have funas well as to keep
the lines of communication open with their neighbors.
Recognized neighborhood associations give residents a voice and an advocate. Neighborhood
associations greatly improve the two-waycommunication between the city and its residents. Your
neighborhood will have a clear, organized wayto speak to citygovernment so that your voice willbe
heard by elected officials and city departments. You will be put in touch with people who live near you
and share the fondness and frustrations of your area.
Organizing opens the door to increased communications with city government. Neighborhood
association leaders receive weekly mailings of what City Council is working on and what other city
neighborhood associations priorities and plans are. Thisincreased communication canbe a resource
for upcoming meetings or other community opportunities.
Once the residents of your area form anassociation and are recognized by City Council, your
neighborhood mayparticipate at a variety of levels. The city takes pride inpartnering with its
neighborhoods. Through a collaborative effort, our city becomes more economically efficient and
residents have anincreased interest and trust in government.
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APPENDIX A:
NEIGHBORHOOD ASSOCIATIONS
ORDINANCE (VMC 2.75)
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Chapter 2.75
NEIGHBORHOOD ASSOCIATIONS
Sections:
2.75.010 Findings
2.75.020 Definition
2.75.030 Authority to form -- Council to Consider Recommendations
2.75.040 Bylaws
2.75.050 Membership
2.75.060 Boundaries
2.75.070 Funding
2.75.080 Functions of Neighborhood Associations
2.75.090 Accountability
2.75.100 Mutual Responsibilities
2.75.110 Office of Neighborhoods
2.75.120 Review
Section 2.75.010 Findings
The city council of the City of Vancouver finds that there is a need to maintain strong channels of
communication with the citizens of Vancouver on matters affecting the livability of their neighborhood
and the community in general. It is the intent of the city council, through the recognition of neighborhood
associations, to foster a partnership of open communication between the city and its neighborhoods; to
enhance the environment in which citizens are afforded an opportunity to participate in government
decisions in an advisory role; to foster cooperation and consensus among diverse interest; to assist the city
and neighborhood residents in developing solutions to mutual problems; and to develop in the citizens a
sense of personal pride and responsibility for their neighborhood. The city council has recommended that
a plan be developed for recognizing neighborhood associations and to establish mechanisms for
consulting with such organizations on policies, projects, etc.
(M-3696, Added, 03/21/2005, Sec 1)
Section 2.75.020 Definition
A neighborhood association is a group of residents, property owners, businesses and non-profit
organizations within the boundaries established by the affected residents, property owners, businesses and
non-profits of the "neighborhood" for the purpose of considering and acting upon a broad range of issues
affecting their neighborhood's livability and to foster open communication and partnership with the city.
(M-3696, Added, 03/21/2005, Sec 1)
Section 2.75.030 Authority to form -- Council to Consider Recommendations
The residents, property owners, and representatives of businesses and non-profit organization of any city
area not recognized currently may form such an association. Associations seeking formal recognition by
the city may make written request to the Office of Neighborhoods for formal recognition as a
neighborhood association under the provisions of this chapter. Upon receipt of application of an
association, city staff shall issue a report and recommendation to the city council. Recognition of a
neighborhood association shall be done by council resolution.
Prior to requesting recognition, a neighborhood association shall hold one or more meetings open to the
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public with adequate notice for the purpose of gathering information, approving bylaws, boundaries,
officers and a name for the association. Adequate notice means mailing notices or hand-delivering flyers
and posting of signs in prominent locations throughout the neighborhood at least five business days prior
to the meeting date.
When making decisions and deliberating official city business, council will consider the
recommendations of affected neighborhood associations that have been officially recognized by council.
(M-3696, Added, 03/21/2005, Sec 1)
Section 2.75.040 Bylaws
In order to be recognized, each neighborhood association shall adopt bylaws which will at a minimum
include rules governing process and procedure for:
a. Election and term of officers;
b. Information presented to the neighborhood membership, government and/or the general public;
membership and voting requirements;
c. Establishing neighborhood boundaries which shall be substantially within the city or its urban
growth area;
d. Frequency of meetings which shall be at least once per year and provisions for the holding of
special meetings with appropriate notice; and
e. Management of the neighborhood finances and records, including but not limited to maintenance
of meeting sign-in sheets.
The initial bylaws shall be presented to the city council as part of the official recognition process by city
council, in accordance with VMC 2.75.030, and shall be signed by all elected officers and filed with the
Office of Neighborhoods. Any bylaw changes must also be filed in writing with the Office of
Neighborhoods within 60 days of the revision.
(M-3696, Added, 03/21/2005, Sec 1)
Section 2.75.050 Membership
The membership of neighborhood associations shall include all residents, property owners, business
licensees, and representatives of non-profit organizations within the neighborhood boundaries. All
members of the neighborhood association may actively participate in neighborhood events, activities and
meetings exercising voting rights pursuant to the bylaws, without regard to race, national origin, religion,
sex or physical ability. The neighborhood association will be responsible for maintaining sign-in sheets
and other records as required by the neighborhood association bylaws.
(M-3696, Added, 03/21/2005, Sec 1)
Section 2.75.060 Boundaries
Boundaries of associations will be defined by the association membership with assistance from city staff
and may not overlap other city neighborhood association boundaries. Boundary changes may occur after
residents in the affected area are given notice and the opportunity to vote as prescribed by the
neighborhood association's bylaws. The Office of Neighborhoods must be notified about any changes to
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neighborhood boundaries in writing within a reasonable time period. City council and relevant city
departments will be made aware of neighborhood boundary changes by the Office of Neighborhoods.
(M-3696, Added, 03/21/2005, Sec 1)
Section 2.75.070 Funding
Membership fees shall be voluntary and shall not bar any resident from neighborhood association
membership or voting privileges. Voluntary dues, contributions, contracts, grants or subscriptions may be
used by a neighborhood association as provided for in the neighborhood association's bylaws, as well as
any applicable public funding requirements.
(M-3696, Added, 03/21/2005, Sec 1)
Section 2.75.080 Functions of Neighborhood Associations
Neighborhood associations are private organizations. Although the city may provide grants and other
limited forms of financial aid to officially recognized neighborhoods, neighborhood associations are not
considered agencies or appendages of the city. The responsibilities of a recognized neighborhood
association include, but are not limited to:
a. Becoming a self-sustaining organization that will further the purpose and intent of this chapter.
b. Making a good faith effort to recruit a diverse and representative group of residents, property
owners, and business and non-profit representatives to participate in and perpetuate the governance and
operation of the neighborhood association.
c. Providing effective community participation in government by articulating, defining, and
addressing neighborhood problems; by advising, consulting with, and cooperating with the various city
departments and council and by notifying and relaying information to residents, property owners,
business and non-profit representatives and their assigned city liaison regarding matters that affect their
respective neighborhoods.
d. Providing community input on the efficiency and effectiveness of the city's delivery of services.
Making recommendations concerning particular actions, policies, plans, programs, projects, and other
matters to the city council and to any city department or commission affecting the livability of the
neighborhood, including, but not limited to, land use, housing, community facilities, human services,
social and recreational programs, open space and parks, traffic and transportation, environmental quality,
and public safety.
e. Establishing and following clear processes for reporting the association's position on matters
affecting their respective neighborhoods to the city as further described in section 2.75.090 subsection (b).
f. Assisting city staff in determining priority needs affecting the quality of life for the neighborhood
and the overall community;
g. Undertaking and managing projects to benefit the neighborhood association as may be agreed
upon by the neighborhood association membership or contracted with the city and/or other public
agencies.
(Ord. M-1587 Sec 1 \[Ex "A"\] {part} 1975)
h. Maintaining current board rosters and providing the Office of Neighborhoods with the names and
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addresses of each of the officers on their board who will receive all notices and other mailings from the
city.
(M-3696, Added, 03/21/2025, Sec 1)
Section 2.75.090 Accountability
A. Neighborhood associations shall be accountable to the membership of the neighborhood which they
represent. They shall be responsible for notifying the membership about meetings, elections, and other
association events. All meetings of a neighborhood association of its board shall be open to the public. A
neighborhood association shall make a good faith effort to seek the views of the people affected by
proposed policies or actions and shall consider all proposed options before adopting any final
recommendations or actions. Officers will serve as liaison between city staff and the neighborhood
association, and shall be elected by the neighborhood association membership.
B. All recognized neighborhood associations shall establish procedures through the adoption of bylaws
which shall at a minimum provide that the general membership of such association have the ability to
register support or opposition to any issue or proposed city action including, but not limited to holding of
a special meeting if necessary to address such issue or action. When a neighborhood association presents
its official position on an issue or proposed action to the city, it shall identify the date of the general
membership meeting, and the vote tally for and against the position asserted by the association.
The consensus view of a dissenting minority or minorities on any issue considered shall be recorded and
transmitted along with any recommendations made by a neighborhood association by the city.
C. VMC 20.180.060 provides for a reduced land use appeal fees for a recognized neighborhood
association. In order to qualify for this reduced fee, the neighborhood association must be in compliance
with this chapter including but not limited to the provisions of subsection (b) above and all applicable
policies and procedures adopted by the city's planning agency. Provided, that if a neighborhood
association officer files a timely appeal, the neighborhood association shall have a period of up to thirty
(30) days thereafter to comply with the requirements of this chapter. Failure to comply will result in
denial of the appeal and forfeiture of the fee.
D. Nothing in this chapter shall be considered as a limitation of any citizen's rights to participate directly
in the decision- making process of the city government.
(M-3696, Added, 03/21/2005, Sec 1)
Section 2.75.100 Mutual Responsibilities
A. Notices and Public Information
1. Neighborhood associations and city departments shall undertake to notify neighborhood residents
and entities through the officers of the neighborhood association on policy or administrative decisions
pertaining to a specific neighborhood.
2. All neighborhood associations, regardless of their legal status shall abide by the Washington State
laws regulating open meetings and public disclosure to all information not protected by the right of
personal privacy in order to maintain official neighborhood recognition by the city council.
B. Planning.
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Vancouver Municipal Code
1. Neighborhood associations and city departments shall include each other in all planning efforts
which affect neighborhood livability.
2. Prior to final action being taken on any comprehensive plan amendment located within or adjacent
to a recognized neighborhood association, notice to such amendment shall be sent to the affected
neighborhood chair in addition to other legal notice procedures.
3. City departments and neighborhood associations shall cooperate in seeking outside sources of
funding when appropriate for neighborhood projects.
(M-3696, Added, 03/21/2005, Sec 1)
Section 2.75.110 Office of Neighborhoods
a. The Office of Neighborhoods shall consist of professional staff that provide technical assistance on a
variety of issues, including, but not limited to, neighborhood action planning, grant opportunities,
outreach and communication, city liaison program, leadership training, and other ongoing programs.
b. Functions. In order to facilitate community participation and improve communication, the Office of
Neighborhoods may assist neighborhood associations and citizens within the Urban Growth Boundary
and city departments in the following ways:
1. Notify interested persons of meetings, hearings, and other community events;
2. Provide for the sharing of information and maintain reports, studies, data sources and other
neighborhood related information;
3. Provide referral services;
4. Maintain an up-to-date list of neighborhood associations and their principal officers;
5. Assist neighborhood associations to become officially recognized by the city council and help
rejuvenate activity in less active neighborhoods when appropriate;
6. Assist in reproducing neighborhood newsletters when written material is supplied by the
neighborhood association;
7. Act as liaison between neighborhood associations and city departments, and help facilitate
processes for citizen involvement;
8. Assist in contacts with other public agencies;
9. Assist in educational efforts relating to citizen participation;
10. Assist neighborhood associations in securing funding resources when appropriate.
11. Provide information to assist neighborhood associations with the development, implementation
and maintenance of their Neighborhood Action Plans.
12. Coordinate the Neighborhood City Liaison program and serve as a resource to the city staff
person appointed and the individual neighborhood association in maintaining a strong, effective
partnership.
Page 5 of 7
July 16, 2024L - 78
Vancouver Municipal Code
13. Provide and implement a review process for compliance of all neighborhood associations as set
forth in this chapter.
14. Provide reference material to neighborhood associations related to compliance with this
ordinance, including but not limited to, Washington State laws regulating public meetings and public
disclosure.
(M-3696, Added, 03/21/2005, Sec 1)
Section 2.75.120 Review
The Office of Neighborhoods may at least annually perform a review of any and all Neighborhood
Associations for the purpose of determining an association's compliance with this chapter. Such review
shall be conducted as follows:
a. Dormant Status Review: All recognized associations are required to submit evidence to the Office
of Neighborhoods that at least one general membership meeting has been held each calendar year,
including a current list of elected officers. Any recognized neighborhood association failing to meet these
requirements may fall under dormant status. Recognized neighborhood associations in dormant status
shall be removed from all official city mailing lists and will lose the opportunity to receive certain
notifications as described above, until such time as they re-activate their status by providing evidence of a
general membership meeting and a current list of elected officers. Notice of the dormant status
determination shall be mailed to the last provided list of elected officers and reported to the media for
public awareness.
b. Compliance Review: All neighborhood associations are required to comply with the terms and
conditions set forth in this chapter in order to benefit from official recognition by the city. Failure to do
so may result in the association's loss of official recognition by the city.
If the city receives a compliant that a neighborhood association has failed to comply with this chapter, the
Office of Neighborhoods shall conduct a fact-finding study and attempt to resolve the complaint directly
with the complainant and the association. If the compliant remains unresolved and the Office of
Neighborhoods makes an initial determination that the neighborhood association is out of compliance
with this chapter, the compliant will be submitted to the City's Hearing Examiner for review.
1. Hearings Examiner Review: The Officer of Neighborhoods shall submit a complaint along
with all documents prepared by it in connection with the compliant to the City's Hearing Examiner.
Subject to a public hearing, the Hearings Examiner shall have the authority to reverse, affirm, or modify
the initial determination of the Office of Neighborhoods. The Hearings Examiner shall have the authority
to recommend that the city council adopt a resolution withdrawing recognition of the neighborhood
association and removing the association from all official mailing lists.
a. All complaints received shall be scheduled for hearing within 60 days from receipt of the
complaint by the Hearings Examiner. Further extensions are permitted under mutual agreement of the
parties.
b. Notice of the Hearings Examiner review shall be mailed to the complainant as well as the
current neighborhood association officers or board members on record with the Office of Neighborhoods.
c. Hearings shall be open and public and shall allow for testimony on all relevant aspects of
the proposed action and applicable policies and standards.
Page 6 of 7
July 16, 2024L - 79
Vancouver Municipal Code
d. The Hearings Examiner may establish time limits on testimony or other additional rules
regarding the conduct of the hearing and shall administer oaths to any person testifying.
e. Notice of the Hearings Examiner's decision or recommendation shall be mailed to the
complainant as well as the association's officers or board of directors on file with the Officer of
Neighborhoods.
f. The decision or recommendation of the Hearings Examiner may be appealed, by either the
complainant or the neighborhood association and will be submitted to the city council for review. An
appeal of the Hearing Examiner's decision shall be in writing and set forth the specific provisions of the
decision being appealed. Written appeals must be received by the Office of Neighborhoods within
fourteen (14) days of the date of the written decision of the Hearing Examiner.
g. Any decision, not appealed within the required time limit as set forth in section (f) above
shall be considered final and binding.
2. City Council Appeal/Review: Upon receipt of the Hearing Examiner's decision or
recommendation, the Office of Neighborhoods, shall forward the Hearings Examiner's written decision or
recommendation and the record of the hearing to city council. Upon receipt of the Hearing Examiner's
decision, the city council shall conduct a public hearing, within a reasonable time. The council shall have
the authority to adopt, amend, or reverse the findings of the Hearings Examiner. The decision of the
council shall be a final and binding decision which will be set forth in the form of a council resolution.
(M-3696, Added, 03/21/2005, Sec 1)
Page 7 of 7
July 16, 2024L - 80
APPENDIX B:
TIPS FOR NEIGHBORHOOD
ASSOCIATION: HOW TO REPORT A
POSITION TO CITY COUNCIL
HandbookforNeighborhoodLeaders
July 16, 2024L - 81
TIPS FOR NEIGHBORHOOD ASSOCIATIONS
How to report a position toCity Councilor a Board/Commission
Toreport a Neighborhood Association’s(NA)Provide the NA’s written testimony to City
support or opposition to any issue or proposedCouncil or the appropriate Boardor
City action affecting theneighborhood, reviewCommission in advance of anypublic hearing.
Vancouver Municipal Code (VMC) 2.75.080(e),Also provide a copy of the NA testimony to the
2.75.090(B)), and your NA’s bylaws.appropriate City staff.
Add agenda item to theNA’s general meetingTestimony may also be presented orally at a
or set up a special meeting to address the issueCouncil meeting. In addition, provide 10 copies
or action.of the testimony in written form (for Council,
Notify NA membership of the meeting(s), whichstaff and the record.) Identify one person as the
are to be open to the public (VMC 2.75.090(A)).spokesperson to represent the NA, or
Make surethe meeting has a quorum, ifcoordinate testimonies of several spokespeople
required in theNAbylaws.to speak on different aspects of the issue.
Make a good faith effort to seek the views ofInclude in a clear description of what the NA
the people affected by the issue before formingidentified as the problem, and provide a
a recommendation or action(VMC 2.75.090(A)).suggestedor desired solution if possible.
Consider inviting city staff to attend theCouncil will consider the recommendations of
meeting to provide information onthe issue.affected neighborhood associations that have
Allow for robust discussion and work to definebeen officially recognized by Council. (VMC
the problemand identify possible solutions.2.75.030)
Provide NA membership the ability to registerThis process should not limit anyindividual
support or opposition to the issueor proposedcitizen's rights to participate directly in the
City action(VMC 2.75.090(A)). Make sure thedecision- making process of City government.
motion is straightforward and easy to(VMC 2.75.090(D)).
understand.Take a formal vote. Record the
City Council emails can be found here:
number of votes for/against the position.
www.cityofvancouver.us/citycouncil
When drafting the NA testimony on its position
on an issue, identify the date of the generalor
Boards and Commissions info can be found here:
special membership meeting, and the vote tally
www.cityofvancouver.us/boardsandcommissions
for and against the position by the NA.
The consensus view of a dissenting minority or
Questions? Contact the Office of Neighborhoods
Email: neighborhoods@cityofvancouver.us
minorities on any issue should also be recorded
Phone: (360) 487-8608
and included in any NA testimony(VMC
2.75.090(B)).
July 16, 2024L - 82
APPENDIX C:
PARLIAMENTARY PROCEDURE TIP
SHEET
HandbookforNeighborhoodLeaders
July 16, 2024L - 83
Parliamentary Procedure Tip Sheet
Courtesy of Kelly Sills, Clark County
Main Motion: Amendment of a Main Motion:
1. A member must be recognized by the 1. Requires a second.
Chair in order to make a motion. 2. It is amendable (but the amendment of
2. Requires a second. an amendment is not amendable; see
3. Once seconded, the motion is "on the Amendment of an Amendment below).
floor" for discussion. The Chair restates 3. Can (1) add words, (2) strike words,
the motion prior to allowing discussion and/or (3) substitute new language to
to ensue. the main motion.
4. Requires simple majority for approval.
4. Requires simple majority for approval.
Debate/Discussion: Amendment of an Amendment:
1. Once a motion is on the floor, if no 1. Requires a second.
2. It is not amendable; that is, a first
one offers to discuss then the Chair
immediately proceeds to a vote. motion to amend is amendable, but an
2. The person who moved the motion has amendment to an amendment
the right to speak first after the Chair's (amendment of the second degree) is
call for discussion. The Chair must not amendable.
recognize that person first. 3. Can (1) add words, (2) strike words,
3. A member may only speak twice to a and/or (3) substitute new language to
motion. The second chance to speak to the first amendment motion.
4. Requires simple majority for approval.
a motion can occur after everyone
speaks for the first time.
Reconsidering an Approved Motion:
Closing Debate/Discussion:
1. Requires a second.
1. A common mistake Chairs make is to 2. If seconded, it must be acted
close discussion.
upon immediately.
2. The Chair does not have authority to 3. It is not amendable, cannot be tabled
close discussion on a motion. indefinitely, and it cannot be referred
3. Discussion is closed either through a to a committee. May only be made
lack of further member comments, or a during the same meeting at which the
successful calling of the question. previous motion was approved.
4. When a debate appears to the chair 4. This motion may be made while any
to be finished, he/she should inquire, other question is pending, even if it
"Are you ready for the question?" means interrupting a member who has
the floor.
Limiting Time of Debate/Discussion: 5. The motion to reconsider is debatable so
long as the action being reconsidered
1. Requires a second.
was debatable. If the action being
2. Acted upon immediately and is
reconsidered was not debatable, then
not debatable.
the motion to reconsider is likewise not
3. Can not apply to anything but the
debatable.
motion before the Board at that time.
6. Only requires a simple majority to pass,
4. It is amendable.
regardless of the vote necessary to
5. Requires a 2/3 majority for approval.
adopt the action being reconsidered.
6. If successful, the effect is to limit
discussion to a certain time period (e.g., 7. If the motion to reconsider is lost it cannot
be repeated.
30 minutes) including the main motion &
8. If successful, the effect is to place before
amendments.
the Board the original question in the
exact position it occupied before it was
July 16, 2024L - 84
Appendix C
tğŭĻ Ћ
voted upon (including any amendments it Tabling a Motion Indefinitely:
had). 1. Requires a second.
9. A motion to reconsider provides a means 2. Acted upon immediately and is not
of correcting (at least on the day on
debatable.
which it occurred) Board errors due to 3. Can not apply to anything but the motion
hasty action. before the Board at that time.
4. It is not amendable.
Rescinding an Approved Motion:
5. Requires a simple majority for approval.
1. Requires a second. 6. If successful, the effect is to table a
2. Requires a 2/3 majority to pass.
motion until such time, subsequent to the
3. Must be noticed at the previous meeting, current meeting, that a member of the
or called for as part of the agenda for Board moves, has seconded, and has
the current meeting, that a motion for
approved (simple majority) a motion to
rescission of an approved action will be
retrieve the item from the table.
considered by the Board.
7. The object of this motion is not to
4. Cannot be made during the same
postpone, but to reject the main motion
meeting at which the original motion was
without incurring the risk of a direct vote
approved (a motion to reconsider is used
on it.
in that case).
5. It is debatable. Referring a Motion to a Committee:
6. It is amendable.
1. Requires a second.
2. It is debatable (not the main motion, only
Tabling a Motion:
the motion to refer to a committee).
1. Requires a second.
3. It is amendable.
2. Acted upon immediately and is not
4. Requires a simple majority for approval.
debatable.
5. Takes precedence over motions to amend
3. Can not apply to anything but the motion
and to table.
before the Board at that time.
4. Is not amendable.
Withdrawing a Motion:
5. Requires a simple majority for approval. 1. May be made at any time before a vote
6. If successful, the effect is to table a
on the motion has occurred. Requires a
motion until the next regular meeting of
second.
the Board.
2. It is not debatable.
3. It is not amendable.
Taking a Motion from the Table:
4. Requires a simple majority for approval.
1. Requires a second.
Voting:
Calling the Question:
1. The Chair restates the question
1. Requires a second.
immediately prior to the vote.
2. Acted upon immediately and is not
2. The Chair calls for the yes votes and
debatable.
counts.
3. Is not amendable.
3. The Chair calls for the no votes and
4. Requires a 2/3 majority for approval. counts.
5. If successful, the effect is to end all 4. A roll call vote (otherwise known as a
debate on the motion before the Board
"rising vote") is required for any motion
and force a roll call vote.
which requires a 2/3 majority to pass, or
2. Acted upon immediately and is not
when a voice or show of hands vote
debatable.
produced an inconclusive result.
3. It is not amendable.
5. A motion fails on a tie vote.
4. Can not apply to anything but the
6. Abstentions are treated as a non-vote
previously tabled motion.
(that is, as if a member were absent).
5. Requires a simple majority for approval.
7. The Chair may vote (as well as make
July 16, 2024L - 85
Appendix C
tğŭĻ Ќ
motions and speak on behalf of one side 2. No second needed to nominate someone.
or the other). 3. Motion/second needed to close, and a
2/3 vote.
Point of Order: 4. Open discussion upon closure of
1. Does not require a second. nominations.
2. Can be made even when it interrupts the 5. Vote; nominee with most votes is
speech of another member. appointed
3. Cannot be debated or amended.
4. Must be decided by the Chair without
debate.
5. Upon announcing his/her decision, the
Chair should explain the reasons for the
decision.
6. The decision by the Chair may be
appealed by two members, one
appealing and the other seconding the
appeal, and then entering debate and
voting as a Board on the decision
(simple majority for approval).
7. If the Chair is in doubt and chooses to
submit the question to a vote of the
Board, then it does become a debatable
issue (simple majority for approval).
Adjournment:
1. Requires a second.
2. Acted upon immediately and is
not debatable.
3. Is not amendable.
4. If the meeting is, in effect, the last
regular meeting of the Board, then the
motion to adjourn should be treated as
any other main motion and debate,
amendments, etc. allowed.
5. The motion to adjourn may not be made
when another motion is already on the
floor.
6. Even though the motion to adjourn is not
debatable (except as noted in item 4
above) the chair has the right to inform
the Board about any business requiring
attention before adjournment. If the
chair feels an item must be attended to
before the Board adjourns, he/she can
request that the mover withdraw the
motion to adjourn.
7. A motion to adjourn requires a simple
majority vote for approval.
Nomination Procedure:
1. Chair opens nominations.
July 16, 2024L - 86
APPENDIX D:
PICNIC EQUIPMENT REQUEST FORM
HandbookforNeighborhoodLeaders
July 16, 2024L - 87
Picnic Equipment Reservation Form
Date:
Neighborhood
Association:
Date of Picnic:
Location of Picnic:
Picnic
Coordinator:
Address:
Phone:
Email:
Name of person
picking up
equipment:
Phone # of
person picking up
equipment:
My neighborhood is requesting use of the following equipment:
Items Requested: YES/NO, How Many?
Picnic Tables (maximum of 6)
Trash Cans/Recycling Receptacles (maximum of 3)
Gas BBQ Rental (1 per neighborhood per year, $55 rental fee)
Swim Passes - limit of 10 (good to use at Marshall or Firstenburg)
Portable Toilet
Name of Park:
Address:
Location within Park:
Drop off time: : AM/PM Pickup time: : AM/PM
For weekend events the port-o-let is dropped off on Friday afternoon and picked up Monday
morning. We recommend locking the port-o-let with a padlock until the time of your event.
Gas BBQ rental is $55 and fuel is provided.
If you are using the BBQ, please include payment: check or money order payable to City of
Vancouver.
For more picnic resources, see the Handbook for Neighborhood Leaders.
If you have any further questions, please call us at 360-487-8608. Enjoy your picnic!
July 16, 2024L - 88
APPENDIX E:
CLEANUP REQUEST FORM
HandbookforNeighborhoodLeaders
July 16, 2024L - 89
Neighborhood Cleanup Request Form
Neighborhood Association:
Today’s Date:
Cleanup Date (First Choice): Cleanup Date (SecondChoice):
Where will the cleanup be held? Please provide an address or intersections
Cleanup Organizer:Address:
Phone #:
E-mail:
On-site Contact:
Address:
Phone #:
*This person agrees to be the
primary neighborhood contact
E-mail:
person at cleanup event.
What hours would you like the cleanup to run? Must occur between 7 a.m. and 3 p.m. on a Saturday
What do you plan to collect?
Bulky Items:YES /NO
Yard Debris: YES / NO
Scrap Metal: YES / NO
Do you want Waste Connections to provide a drop box for collecting scrap metal? YES/ NO
If YES, Please provide a neighborhood contact and mailing address for the scrap metal check:
Reusables / Other: Please list
Submit this completed form via email solidwaste@cityofvancouver.us or mail to City of Vancouver Solid
Waste Services, P.O. Box 1995, Vancouver, WA 98668-1995
July 16, 2024L - 90
For Office Use
Approvedby Waste ConnectionsDate: _____________
Sent Confirmation Letter to Neighborhood Date: _____________
Sent Pre-Cleanup Letter and Packet to Neighborhood (6-8 weeks prior) Date: _____________
Sent Cleanup Totals to Organizer(s) and City Liaison (week after cleanup)Date: _____________
Bulky Waste: __________ tons Yard Debris: __________ tons
Week Prior to Cleanup:
Any supplies needed? YES / NO
Cones 11x17 Material Signs
Safety Vests(durable/disposable)
A-frame Signs: Enter and Exit
Confirm on-site contact person, phone (see reverse)
Confirm mailing address for scrap metal check(see reverse)
Provide neighborhood with WC Lead Driver and City Staff contact numbers
Day of Cleanup
Waste Connections Lead Driver: ___________________________ Phone: __________________
City of Vancouver Staff: _________________________________ Phone: __________________
Neighborhood Contact: (see reverse)
NOTES:
Number of Trucks: ___________ Type of Trucks: ___________
July 16, 2024L - 91
APPENDIX F:
CHIPPER REQUEST FORM
HandbookforNeighborhoodLeaders
July 16, 2024L - 92
Neighborhood ChipperRequest Form
Neighborhood Association:
Today’s Date:
Chipper Date (First Choice): Chipper Date (SecondChoice):
Desired location of the chipper? Please provide an address or intersections
Contact Person:Address:
Phone #:
E-mail:
Guidelines for use of the chipper:
City staff operates the chipper on a Saturday from 8 a.m. to noon and may be able to stay
until 1 p.m. if busy.
Please have at least one neighborhood volunteer posted with the chipper and crews at all
times to help direct traffic and unload chipper material.
Wood does not need to be dried prior to chipping.
City staff will remove wood chips.
Don’t forget to announce the chipper in your neighborhood newsletter or in a post on
NextDoor or other social media group.
OK for the chipper: Please NO:
Branches, twigs, tree pruning (up to 4” inIvy, vines, bamboo or blackberry briar
diameter)get tangled in machinery
Tree limbs (up to 4” in diameter)Leaves or grass clippings
TrunksPine needles
No limit on the lengthRocks and dirt or large stumps
Submit this completed form via email solidwaste@cityofvancouver.us or mail to City of Vancouver
Solid Waste Services, P.O. Box 1995, Vancouver, WA 98668-1995. Once confirmed, you will
receive a confirmation letter. If you have any questions, please call 360-487-7162.
July 16, 2024L - 93
For Office Use
Approvedby OperationsDate: ____________
Bring Chipper Only (same day as cleanup)
or
Bring Chipper and Box (not on cleanup day)
Sent Confirmation Letter to Neighborhood Date: _____________
Notes:
Week Prior to Chipper:
Any supplies needed? YES / NO
Cones
Safety Vests (durable/disposable)
11x17 Material Signs
A-frame Signs: Enter and Exit
July 16, 2024L - 94
95
-
L
2024
16,
July
96
-
L
2024
16,
July
July 16, 2024L - 97
July 16, 2024L - 98
July 16, 2024L - 99
7/17/2024 21 Utilities Department.Special recognition to the Public Works & We thank you for your strong support!January 2023, marking its official “launch.” “City Shade” was first
presented to Council in Introduction An Update on the City Shadeby Paul Forrest & Will Habel Presented July 16, 2024 PROGRAMSTREET TREE 1
7/17/2024 43 Beautification of Port Angeles, and MUCH more!Free help with planting if needed.Request free trees from City (up to four!).Free City tree planting permit process. Program
Summary 2
7/17/2024 65 Tree Distribution Oct. 2023 the applicant’s responsibility. Watering, pruning, and leaf raking is “planting strip.”curb, known as a “parkway” or Typically between the sidewalk
and residential neighborhoods. Density , and High, MediumLowTree Locations 3
7/17/2024 87 process overallLessons learned in 2023 have improved the 811 "Call Before You Dig" requirement clarifiedLonger period for Public Works/Utilities reviewMore than 200 trees
available2024 Highlights Tree Planting Oct. 2023 4
7/17/2024 109 Cercidiphyllum japonicum course title Katsura Tree2024 Trees 5
7/17/2024 1211 12 Quercus garryana Oregon White OakGarry Oak/Quercus coccinea American Red OakScarlet Oak/ 6
7/17/2024 1413 June 22, 2024 Tree Katsura Availability Projections for Oct. 2024 239 Total65/45Oregon White OakGarry Oak /Quercus garryana60/45American Red OakScarlet Oak / Quercus coccinea16440/40Ka
tsura TreeCercidiphyllum japonicumCountHeight/Spread (ft)Common NameBotanical Name 7
7/17/2024 1615 June 22, 2024 OakGarry June 22, 2024 OakScarlet 8
7/17/2024 1817 Prioritize local nurseriesonors may step forwarda timesGrants may be available An ongoing annual budget allocationOrders placed 18 months in advancelimination of
production risks& eHigh assurance of deliveryapproximately $20,000ft tall) in #5 nursery pots will cost 200 trees (which are at least 5Purchase Trees 17 continue City Shade At least
two choices available to •power linesNo short trees suitable for under •No trees remain for 2025 or 2026 •Lost 70% of inventory •F on January 13, 2024◦fell to 6Temperature at City Shade
Nursery •ImpactsFreeze Winter 9
7/17/2024 2019 for delivery in October 2026By March 2025, issue an RFQ for trees trees in October 2025list into a lottery and give away 10 subscribed, enter those on the waiting Assuming
2024 trees are overSuggestionsStrategy watering failurescold, predation by animals, insects or pathogens, and Nursery will inevitably sustain losses from extreme heat and 3+ years
required to deliver trees or change speciesRequires 1,000 hours of labor/yearAnnual operating cost of $10,000Nursery establishment $200,000 (for 200 trees/year)Grow Trees 10
7/17/2024 2221 pacityshade@gmail.comTo lend a hand, email: cityofpa.us/StreetTreeProgramWebsite: Participate October 19, 2024Tree Distribution Day September 06, 2024Last Day to ApplyJuly
22, 2024Application Window OpensDateEvent Important Dates 11
7/17/2024 23 QUESTIONS?12
olympicmedical.org on the ballotHealthcare is Darryl Wolfe, CEOPresented by:
OMC is a public hospital services localcritical keep basic andandbridge gaps helpsthe tax base hospitals), butservices (like many other from providing healthcare mostly rely on revenue
like OMC hospitalsPublic•health carecommunity needs for thefill the gaps in what toCreated by communities •by elected officialsLocally owned by
OMC is a public hospital regardless of ability to paycare We provide medical•doweis an important part of what vulnerable in our community Caring for the most •communitydemands of our
specific developed to meet the Services have been •by elected officialsLocally owned by
Essential services that save lives average about 40 patients in the hospital dailyWe•398 births in our labor and delivery in 2023•diagnostic imaging and moregeneral surgery, orthopedics,
to24/7 access to ourcases thanks591 trauma level managedWe•ER visits in 202326,200managedER room-Our 20•ability to payregardless ofWe provide medical care for patients •24/7/365OMC
provides crucial hospital services
Healthcare close to home is an ecosystemRural healthcare•populationsand our most vulnerable seniorsforLocally accessible care is crucial •The best care is often local care
Employees are our greatest assets systemhealth care to being the anchor of our localOMC is a critical economic force in addition As the largest employer in Clallam County, •recruitment
of a quality workforceas stability, are crucial to the retention and wages, as well Reasonable and competitive•1,550 employees care for you•great healthcare workers who provide excellent
careWe have
Proposition assessed value.collection in 2025 of 75 cents per $1,000 of services. It authorizes a maximum regular property levy rate forother health carel funds for hospital and itaconcerning
the district's regular property tax levy. If approved, this proposition would provide additional operating and cap. 556 NoPublic Hospital District No. 2, Clallam County, Washington
(Olympic Medical Center) adopted ResolutionThe Commission of**needs of the community.eting future health careand options for megive us flexibility our ability to recruit and retain
our quality workforce, andneeded services local, reinforce essential services, help keep critically24/7/365 ofhospital proposition 1 will support the viabilityIf passed,•Proposition
1•Last levy lift in 2008•The current levy provided $4.9 million to OMC in 2023•Public Hospital District No. 2 operations levy•essential services and moreIf passed, Prop 1 supports the
viability of 24/7/365 1
Proposition 1 services, and intensive hospital caretrauma and emergency Center, including labor and delivery,Olympic Medical services atsupport essential health care$12 million to If
passed, the levy will provide an estimated•(cont.)
Thank you
Recent additions Jacqueline Clubine, ARNP, CNMMidwifery:•check\]-due-, MD \[“HiHajduczokZina Cardiology:•Charene Alderman, ARNPCancer care: •Richard Standaert, MDWound care: •Erica Lena,
ARNPPrimary care:•C-C & Emily Pulte, PA-Julianne Knezovich, PAin Clinic:-Walk•Adam Cota, MDOrthopedics trauma care:•Newer members of our provider team
Look who’s coming to OMC 2025)-DO (MidEmily Walle,OB/Gyn:•(October)Matthew Sturm, MDPrimary Care: •: Timothy Hewitt, MD and Laurel Mast, MD (September)Urology•C (August)-Sara Heck, PAOrthopedics:•DNP
(July)Lesley Cruz,Cancer care: •
Open Work Session July 16, 2024 Neighborhood Association
Work Next Steps Principle Functions BackgroundIntroductionHr Open Session-1 AgendaSession
Introduction to Vancouverfrom the City of Example handbook •Neighborhood Associations
Introduction to Action PlanNeighborhood Example •Neighborhood Associations
Vancouver Example Focus (preservation, safety conservation, and community)•Neighborhood Police Officer (NPO) and City Liaison•Office of Neighborhoods•City initiated Neighborhood Association•
Vancouver Example marketing specific programsCity contributes to neighborhood associations for •$30,000 in Printing•$200,000 in grants from General Fund•Full time staff member•Vancouver
Budgets•
Vancouver Example for each neighborhoodCity Council approves boundaries and bylaws by resolution •Neighborhood Association regulations are codified•Neighborhoods draft their own bylaws•Neighborhoods
propose their own boundaries•
Vancouver Example generic email for members -OPMA3.Unified bylaws2.City of Port Angeles / DEI goals related to boundaries 1.A few lessons learned: •
Principal Functions Neighborhood level line of communicationEmergency PreparednessConservationInclusive
Principal Functions connections between property values and curb appealEducate Neighbors on positive –Objective 3 •Leverage the Benefits of Trees-Objective 2 •Maintain Safe Pedestrian
Access-Objective 1 •Livability–Priority 1 •
Principal Functions safe infrastructureEnsure –Objective 2 the neighborhoodEducate residents on reducing crime in –Objective 1 Public Safety–Priority 2
Principal Functions between residents and City governmentway communications -Establish two–Objective 3 preparednessucate residents regarding emergency Ed–Objective 2 build relationshipsProvide
opportunities for residents to –Objective 1 Community Involvement and Recreation–Priority 3
Next Steps neighborhoods Pilot Neighborhood Association for three initial 4.Adopt Neighborhood Association Handbook3.Council Resolution with principal focus areas 2.Comprehensive Plan
neighborhood review1.
Questions and Discussion