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HomeMy WebLinkAbout06042024 CC MinutesCITY OF PORT ANGELES CITY COUNCIL June 4, 2024 This meeting was conducted as a hybrid meeting. CALL TO ORDER SPECIAL MEETING Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:00 p.m. Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer, Miller, Schromen-Wawrin, and Schwab. Members Absent: Council member Suggs (excused during the May 21, 2024 meeting). Staff Present: City Manager West and City Attorney Bloor. EXECUTIVE SESSION Based on input from City Attorney William Bloor, Mayor Dexter announced the need for an Executive Session. City Attorney William Bloor stated the meeting would be held under the authority of RCW 42.30.140(4), to discuss collective bargaining with an employee organization and an executive session under RCW 42.30.110(1)(f) to receive and evaluate complaints or charges brought against a public officer or employee and under RCW 42.30.110(1)(i) to discuss potential litigation until 5:55 p.m. The Council moved to the Jack Pittis conference room. The Executive Session convened at 5:00 p.m. ADJOURNMENT Mayor Dexter adjourned the Special Meeting at 5:55 p.m. Council returned to the Council Chambers. CALL TO ORDER -REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer, Miller, Schromen-Wawrin, and Schwab. Members Absent: Council member Suggs (excused during the May 21, 2024 meeting). Staff Present: City Manager West, Deputy City Manager Goings, Attorney Bloor, Clerk Martinez -Bailey, C. Delikat, K. Hatton, S. Carrizosa, D. Sharp, M. Healy and A. Fountain. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS. PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Pride Month Proclamation Mayor Dexter read a proclamation declaring June 2024 as Pride month in Port Angeles and encouraged residents and visitors to join in celebrating the spirit and dedication of the vibrant and diverse community. Mayor Dexter invited Pride on the Pier volunteer organizer Beau Gibson to the front of the Council Chambers who then shared a few words. PUBLIC COMMENT John Ralston, city resident, spoke about the 8" Street Paving Project and shared his concerns related to parking. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS Council member Miller asked the Mayor to consider adding the late item, Planning Commissioner, to the agenda. Hearing consensus, the Mayor added the item to the agenda under Other Considerations. PORT ANGELES CITY COUNCIL MEETING — June 4, 2024 Deputy Mayor Carr asked the Mayor to consider adding an item to the agenda to take action on a pending recall petition of four Council members, hearing no objection, the Mayor added the item to the agenda under Other Considerations. John Ralston, city resident, spoke to the Planning Commissioner late item. CONSENT AGENDA At the request of Councilmember Schwab, and after hearing no objection, Mayor Dexter added item H-1 TR-0619 Race Street Recreation Conservation Office Grant Application to the Consent Agenda. It was moved by Carr and seconded by Schwab to approve the Consent Agenda to include: 1. City Council Minutes of May 7, May 21 and May 28, 2024 / Approve 2. Expenditure Report: From May 11, 2024 to May 24, 2024 in the amount of $2,533,609.04 /Approve 3. Vehicle Purchase — Replacement of Equipment Services Division Pool Vehicle #1490 / 1) Approve the purchase of a new Equipment Services Division pool vehicle that is the functional equivalent of existing Vehicle #1490 from Toyota of Yakima, for an amount not to exceed $36, 072.53, including tax and accessories, 2) authorize the City Manager to approve and execute the final purchase documents, to complete the purchase, and to make minor modifications as necessary, and 3) authorize the City Manager to surplus Vehicle #1490, and to dispose of that vehicle in a commercially reasonable manner, upon addition of the new vehicle to the City fleet. 4. Vehicle Purchase — New Community & Economic Development Department Vehicle #2401 / 1) Approve the purchase of a new Community & Economic Development vehicle from Bud Clary Ford of Longview, WA, for an amount not to exceed $53,292.82, including tax and accessories, and 2) authorize the City Manager to approve and execute the final purchase documents, to complete the purchase, and to make minor modifications to the purchase contract if necessary. 5. iNET Gas Monitor System Contract Extension / 1) Approve the attached forty-eight (48) month iNet Gas Detector Monitoring Services agreement, and 2) authorize the City Manager to sign the agreement and to make minor modifications if necessary. 6. Elk's Pickleball Court Resurfacing / 1) Authorize the City Manager to enter into an agreement to repair and repaint the pickleball courts at Elks Playfield with Rainbow Sweepers, Inc. in an amount not to exceed $43,218.00 and 2) authorize the City Manager to make any minor modifications to the agreement if necessary. 7. 8ch Street Paving Project -Reject All Bids 1) Reject the bids for the 8th Street Paving Project (CON-204-05) and 2) direct staff re -bid the work at a later date 8. TR-0619 Race Street Recreation Conservation Office Grant Application / 1) Pass the RCO applicant resolution authorizing the submission of an application for grant assistance, 2) authorize the City Manager to sign all other related documents, to request reimbursement from the RCO, and to make minor modifications, as necessary. Hearing no opposition, the motion carried 6-0. OTHER CONSIDERATIONS 1. LATE ITEM Recall Petition City Attorney William Bloor spoke to the matter and stated the City had received four City Council recall petitions. Attorney Bloor explained the process and next steps and said Council would need to take action to approve attorney fees, stating the fees would be paid out of City funds. Attorney Bloor continued stating as the City Attorney, he is required to approve the fees, and stated he did approve. He clarified that Council members considered in the recall, should remove themselves from the Council Chambers when considering the motions. Council member Meyer moved that the City Council approve payment of the necessary expenses of Kate Dexter incurred in defending against the pending recall petition. Council member Miller seconded the motion. Given the nature of the motion, Mayor Dexter left the Council Chambers. Council member Schromen-Wawrin provided background on the matter and read a summary of the petition. Hearing no opposition, the motion carried 5-0 with Dexter recused from the discussion and vote. Following the vote, Dexter returned to the Council Chambers. Recognizing that the requirements of RCW 4.96.041(3) had been satisfied, Council member Carr moved that the City Council approve payment of the necessary expense of Lindsey Schromen-Wawrin incurred in defending against the pending recall petition. Council member Dexter seconded the motion. Given the nature of the motion, Council member Schromen-Wawrin left the Council Chambers. Page 2 of 6 PORT ANGELES CITY COUNCIL MEETING — June 4, 2024 Hearing no opposition, the motion carried 5-0 with Schromen-Wawrin recused from the discussion and vote. Following the vote, Schromen-Wawrin returned to the Council Chambers. Council member Miller moved that the City Council approve payment of the necessary expenses of Navarra Carr incurred in defending against the pending recall petition. Council member Schwab seconded the motion. Given the nature of the motion, Deputy Mayor Can left the Council Chambers. Hearing no opposition, the motion carried 5-0 with Carr recused from the discussion and vote. Following the vote, Carr returned to the Council Chambers. Recognizing that the requirements of the statute had been satisfied, Council member Schromen-Wawrin moved that the City Council approve payment of the necessary expenses of LaTrisha Suggs incurred in defending against the pending recall petition. Deputy Mayor Carr seconded the motion. Council member Schromen-Wawrin spoke to the process that included a need for Council members to leave and return to the Council Chambers when the motion pertained to them. Hearing no opposition, the motion carried 6-0. PUBLIC HEARINGS 1. 2025-2030 Capital Facilities Plan and Transportation Improvement Plan Finance Director Sarina Carrizosa presented slides outlining the 2025-2030 Capital Facilities and Transportation Improvement Plan which addressed the development process, covered 2023 completed projects, spoke to funding sources and expenses, identified new and unfunded projects and outlined the next steps. At 6:55 p.m. the Mayor opened the public hearing. Recognizing no one online or in Council Chambers wished to speak, the Mayor continued the public hearing to the June 18, 2024 meeting. The Mayor recessed the meeting for a break at 6:57 p.m. The meeting reconvened at 7:02 p.m. Mayor Dexter read the resolution by title, entitled, RESOLUTION NO.07-24 A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting the City's Capital Facilities Plan for 2025 — 2030, which includes the City's Transportation Improvement Program for the years 2025 - 2030. Council discussion followed. It was moved by Meyer and seconded by Miller to: Add a column of historic, unfunded projects in the Capital Facilities and Transportation Improvement Plan that totals the costs of the unfunded projects that have been in the Plan longer than 5 years. Every 5 years, staff will update estimates for the unfunded projects for the next Capital Facilities and Transportation Improvement Plan cycle, and include in the Plan, to begin in 2025. Hearing no opposition, the motion carried 6-0. It was moved by Schromen-Wawrin and seconded by Meyer to: Modify Railroad Avenue One-way Study TR0824: and retitle it as Downtown Streets Study, with description "The project will study options for modifying downtown street and alley lane directions, number of lanes, and limiting vehicle access or creating pedestrian malls, in order to facilitate improved access, mobility, safety, parking, community gathering spaces, and economic development funded at $50,000 in 2025. Hearing no opposition, the motion carried 6-0. It was moved by Schromen-Wawrin and seconded by Miller to: Include WT0624 — Analysis of the Industrial Water Line Site — in the CFP with the $50,000 funding in 2025, and add in the project description the ecosystem restoration and natural hazard planning value of moving infrastructure off the shoreline when the infrastructure is not shoreline dependent. Hearing no opposition, the motion carried 6-0. Page 3 of 6 PORT ANGELES CITY COUNCIL MEETING — June 4, 2024 It was moved by Schromen-Wawrin and seconded by Carr to: Increase funding for DR0324 — Valley Creek Stormwater Park — by adding $100,000 in 2025 for economic study, baseline data collection, and property acquisition plan. Motion failed 3-3 with Dexter, Meyer, and Miller opposed. It was moved by Schromen-Wawrin and seconded by Carr to: Fund TR0506 — Valley Creek Trail Loop Trail — and add $50,000 in 2026 for project planning. Motion carried 4-2 with Meyer and Miller opposed. It was moved by Schromen-Wawrin and seconded by Meyer to: Create a new Housing Stock project section under the Governmental project group, and reclassify GG0123, and any other appropriate projects into the Housing Stock section, in the 2025 CFP. Hearing no opposition, the motion carried 6-0. It was moved by Schromen-Wawrin and seconded by Carr to: Change TR1324 — Klallam Language Signage Downtown — to title "Klallam Language Street Signs" and expand the project to fund bilingual English/Klallam signs on street signs throughout the city. Hearing no opposition, the motion carried 6-0. It was moved by Schromen-Wawrin and seconded by Carr to: Fund GG0121 — Broadband Improvement Feasibility Study — and add $100,000 for in 2026. Hearing no objection, Council member Schromen-Wawrin withdrew the motion. The Mayor recessed the meeting for a break at 8:15 p.m. The meeting reconvened at 8:24 p.m. It was moved by Carr and seconded by Schwab to: Add new project Website Re -design, unfunded. Add new project Relocation of Critical Infrastructure out of Natural Hazard Areas, unfunded. Add new project Food Waste Composting, unfunded. Add new project Sewer and Water Capacity Improvements to facilitate Neighborhood Development Aligned with New Comprehensive Plan Building Capacity, unfunded. Hearing no opposition, the motion carried 6-0. It was moved by Schromen-Wawrin and seconded by Carr to: Modify CFP project number PK0420 — Ediz Hook Boat Launch Repairs — by adding $50k in 2025 for project planning Hearing no opposition, the motion carried 6-0. It was moved by Schromen-Wawrin and seconded by Carr to: Modify CFP project number TR1018 — Zig-zag at Oak Street — by adding $50k in 2026 for project planning Motion carried 5-1 with Meyer opposed. It was moved by Schromen-Wawrin and seconded by Carr to: Modify the CFP by deleting PK0124 — Oceanview Cemetery Bank Erosion — per staff recommendation, and change DR0122 - 18th Street Culvert and Outfall Repair — to move the 2030 funding forward to 2025, because as noted in the PK0124 project justification "If not fixed the hillside will continue to erode and, eventually, undermine the adjacent road." [with graves on the other side of that road] Schromen-Wawrin made a motion to table the motion. Hearing no opposition, the motion to table carried 6-0. After hearing from staff, the Mayor clarified the motion would be considered on June 18, 2024, when more information had been made available to Council. Page 4 of 6 PORT ANGELES CITY COUNCIL MEETING — June 4, 2024 It was moved by Schromen-Wawrin and seconded by Meyer to: Amend the CFP to include changes to TR1799 — Truck Route at Hwy 101 Intersection — by changing the Estimated Total Project Cost from the current $3,675,000 (which is just the design cost), to $13,675,000 (which is the design cost plus the estimated construction cost), and updating the Estimated Total Design Cost to $3,675,000 Hearing no opposition, the motion carried 6-0. It was moved by Schromen-Wawrin and seconded by Miller to: Amend the CFP to include, retitle PK0205 — Restroom Replacement Program — as "Restroom Improvement Program" and restrict the project funds to be for replacing cinderblock restrooms with Portland Loo (or similar facilities that do not have semi -private space), sited in visible locations in either the sidewalk furnishing zone or areas of high pedestrian traffic. Hearing no opposition, the motion carried 6-0. It was moved by Schromen-Wawrin and seconded by Meyer to: Amend the CFP to include, in TR0421 — Valley Street Culvert Crossing — move the grant funding ($100k in 2026 and $1.4m in 2028) to DR0123 — Land Acquisition Program for Water Quality, and strike the $200k of the 2028 fund from BEET 2. Motion carried 5-1 with Meyer opposed. It was moved by Meyer and seconded by Schromen-Wawrin to: Strike project GG0121 — Broadband Improvement Feasibility Study. Motion failed 1-5, with Meyer in favor. OTHER CONSIDERATIONS CONTINUED 1. LATE ITEM Planning Commissioner Council member Schromen-Wawrin spoke to the late item. Council member Miller spoke to late item and challenges, referring to removal as a Council discussion and decision as the code is currently written. It was moved by Miller and seconded by Meyer to: City Council immediately remove planning commissioner occupying position number three from the planning commission and that position number three to be replaced by a new member as soon as practical. Council discussion followed. Schromen-Wawrin moved to table the motion indefinitely and Carr seconded. Council discussion followed. Council member Schromen-Wawrin, read an email from Commissioner #3 describing their mental health status. He stated he planned to meet with Human Resources and Planning Commissioner #3 the following day. Council discussion followed. Motion to table the motion indefinitely failed 2-4 with Carr and Schromen-Wawrin in favor. Council discussion followed. Meyer called the question, Miller seconded. Motion to call the question passed 4-2 with Schromen-Wawrin and Schwab opposed. Council considered the previously stated motion: City Council immediately remove planning commissioner occupying position number three from the planning commission and that position number three to be replaced by a new member as soon as practical. Council discussion followed. Motion carried 4-2 with Carr and Schromen-Wawrin. It was moved by Meyer and seconded by Miller to adjourn the meeting. Recognizing that there were a number of individuals waiting to speak during the second public comment period, Council member Meyer stated he wished to withdraw his motion. Hearing no objection, Council member Meyer withdrew the motion. SECOND PUBLIC COMMENT Page 5 of 6 PORT ANGELES CITY COUNCIL MEETING — June 4, 2024 Ileana Murphy, asked the Council to reinstate two individuals who had previously been trespassed from the Senior Center and spoke about a discussion group. David Fox, spoke about challenges at the Senior Center. Sandra Lyttle, spoke about challenges at the Senior Center. Donna Peterson, spoke about challenges at the Senior Center. Glen Barbeari, city resident, spoke about matters discussed after the Capital Facilities Plan presentation and spoke about engagement opportunities at the Senior Center. Gayle Brauner, city resident, spoke about the Public Safety Advisory Board. David Brewer, spoke about challenges at the Senior Center. Gary Martin, city resident, spoke about challenges at the Senior Center. John Ralston, city resident, spoke about the Capital Facilities Plan presentation and the Planning Commissioner late item. It was moved by Meyer and seconded by Miller to: Adjourn. Motion carried with Schromen-Wawrin and Schwab opposed. ADJOURNMENT Mayor Dexter adjourned the meeting at 9:50 p.m. Kate Dexter, Mayor Page 6 of 6 t L WAA Kari Martinez -Bailey, Cit rl