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Home My WebLink AboutLTAC Agenda Packet 11022023 MEETING AGENDA LODGING TAX ADVISORY COMMITTEEMEETING November 2, 2023 2:00 –4:00 p.m. Notice is hereby given that the Lodging Tax Advisory Committee will meet on Thursday, November 2, th 2023, starting at 2:00 p.m. in the City Council Chambersin City Hall located at 321 E. 5Street, Port Angeles, WA. This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Committee members, and City staff have the option to attend the meeting in person, at City Hall or remotely via telephone or video link. For audio only please call: 1-844-992-4726 Use access code: 2553 401 1866 Webinar password: wkXmKUa3Z78 (95965823 from phones and video systems) Once connected press *3 to raise your virtual hand, if you wish to make a comment or public testimony. You will be notified when it is your turn to speak. This access code is good for the November 2, 2023 meeting only. If you are joining in through the Webex linkand wish to make a comment or public testimony, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak. VirtualWebexMeetingLink: https://cityofpa.webex.com/cityofpa/j.php?MTID=m14ca11308ee273aeedacecc3590debcf The meeting is open to the public. I.CALL TO ORDER II.ROLL CALL III.APROVAL OF MINUTES IV.PUBLIC COMMENT The Lodging Tax Advisory Committee desires to allow the opportunity for public comment. However, the business of the Committee must proceed in an orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes. V.ACTION/DISCUSSION ITEMS/OTHER BUSINESS 1.Discussion/Action Item: Review and Recommend Annual 2024Lodging Tax Fund Budget Review 2024Lodging Tax Fund proposed budget based on LTAC Policy and Guidelines. Consider motion to recommend approval of 2024LodgingTax Fund proposed budget to City Council. 2.Discussion/Action Item: 2024Regular Meeting Scheduling Review the 2024 Calendar and assign regular meeting dates and times for Tourism Reporting, Fund Review, and Annual Fund disbursement. Consider motion to approve a 2024 Meeting Calendar. VI.STAFF UPDATES VII.COMMITTEE MEMBER UPDATES VIII.ADJOURNMENT LODGING TAX ADVISORY COMMITTEE November 3, 2022,at 2:00 p.m. This meeting will be conducted as a hybrid meeting. CALL TO ORDER CommitteeChairFrenchcalled the meeting to order at2:00p.m. ROLL CALL Voting Members Present:Mike French, Christine Loewe, Donya Alward, Sydney Rubin, Marsha Massey. Member at Large Non-Voting Members:RosylenMangohigandAllisa Imming. Members Absent:Darlene Clemens. Staff Present:Ben Braudrick, Zach Trevino, Melody Schneider,andTim Tucker. PUBLIC COMMENT Beth Whitters, spoke on behalf of the Pacific Northwest Fiber Exposition and spoke about the success of the event. ACTION ITEMS 1.Review and Award Funding to Non-Event Lodging Tax Fund Application Proposals Senior Planner Braudrick presented scoring results and provided the Committee options to proceed. The Committee reviewed2023 non-event lodging tax fund application proposals. Chair French opened the floor for discussion on scoring, working the way through the list. Planner Braudrick noted several applicants in the virtual audience and offered to unmute those who wished to speak. Roger Oakes representing Hurricane Winter Sports Club Shuttle, spoke about his experience in public transportation and provided history on his business. Howie Ruddell of the Port AngelesBasketball was invited to speak to his application requestand provided clarification. Parks and Recreation Director Corey Delikat provided background on sporting events funded by Lodging Tax Funds.Tim Tucker spoke about sporting events as they related to the discussion of funding allocations. Extended Committee discussion followed. In consideration of time spent discussing the Non-Events, and hearing no opposition, the Chair moved the conversation to the next item on the agenda. 2.Review and Award Funding to Event Grant Lodging Tax Fund Application Proposals Senior Planner Braudrick presented the scoring for the events and the Committee reviewed the2023 event grant lodging tax fund application proposals. The Committee went through each proposal and identified funding for each award with a goal of approving a final list. Committee discussion followed. Victoria Jones provided clarification on her funding requests and spoke about advertisements for her events. Shannon Cosgrove spoke about the Panto funding request. MarySue French spoke to marketing details as they related to theirfunding request. Kyle Lemair? Spoke about marketing for the Juan de Fuca Concerts on the Pier request. Sean Halburg spoke about his funding request. Name? spoke about his event and elaborated on basketball tournaments. French motioned and Loewe seconded to: Continue discussion on the event totalsthe next meeting. TheChair asked if there was unanimous consent, hearing no opposition, the motion carried 5-0. Next meeting in November 7. LTAC Minutes November 7, 2022 Page 2 STAFF UPDATES None. COMMITTEE MEMBER UPDATES None. ADJOURNMENT Chair French adjourned the meeting at time 5:36 p.m. Navarra ___________________________ ___________________________ Kari Martinez-Bailey, Acting Clerk Kari Martinez-Bailey, Acting Clerk 2024 JANUARYFEBRUARYMARCH SMTWTHFSSMTWTHFSSMTWTHFS 123456112312 78910111213456789103456789 141516171819201112131415161710111213141516 212223242526271819202122232417181920212223 28293131252627282924252627282930 31 APRILMAYJUNE SMTWTHFSSMTWTHFSSMTWTHFS 2311 9105678112345678 161718192012131415189101112131415 23241920212223242516171819202122 3026272829303123242526272829 30 JULYAUGUSTSEPTEMBER SMTWTHFSSMTWTHFSSMTWTHFS 12334 7891011121345671011121314 141516117181920111213141718 21222324252627181920212425 2829303125262728 OCTOBERNOVEMBERDECEMBER SMTWTHFSSMTWTHFSSMTWTHFS 12 12 34 8956563411 1516101112131118 222317181920182425 2930312425262731 LTAC MEETINGCITY COUNCIL TENTATIVE RFP OPENFEDERAL HOLIDAY LODGING TAX ADVISORY COMMITTEE SCHEDULE