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Home My WebLink About09262024 LTAC Agenda PacketP(WANGELES LODGING TAX = WASHI N G T o N, U.S. ADVISORY COMMITTEE Lodging Tax Advisory Committee Meeting Agenda September 26, 2024 10:00 a.m. —12:00 p.m. Notice is hereby given that the Lodging Tax Advisory Committee (LTAC) will meet on Thursday, September 26, 2024, starting at 10:00 AM in the City Council Chambers in City Hall located at 321 E. 5t1' Street, Port Angeles, WA. This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Committee members, and City staff have the option to attend the meeting in person, at City Hall or remotely via telephone or video link. Audio only: 1-844-992-4726 Access code: 2551 652 5019 Webinar password: bTQgcsPM643 (28742776 when dialing from a phone or video system) Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it is your turn to speak. This access code is good for the September 26, 2024 meeting only. Webex link: https:Hcityofpa.webex.com/cityfpa/j.php?MTID=m86l7cOb534cc5c02eaf7811fe7O6ac46 To make a public comment, please use the "raise your hand" feature in Webex. You will be notified when it is your turn to speak. The meeting is open to the public. I. CALL TO ORDER II. ROLL CALL III. COMMITTEE MEMBER INTRODUCTIONS IV. APROVAL OF MINUTES Minutes of the August 1, 2024 LTAC meeting V. PUBLIC COMMENT The Lodging Tax Advisory Committee desires to allow the opportunity for public comment. However, the business of the Committee must proceed in an orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes. VI. DISCUSSION/ACTION ITEMS 1. Action Item: Review of the Staff Recommended 2025 Lodging Tax (LTAX) Budget. Presentation by staff and LTAC recommendation for the 2025 LTAX Fund budget to City Council prior to the opening of the 2025 LTAX Fund RFP process. 2. Action Item: Annual Review of the LTAC Vision, Goals and Priorities Guidance Document. Review and discussion of the current document as approved by City Council in 2023 and motion for any changes to be made by staff and forwarded to City Council prior to the opening of the 2025 LTAX Fund RFP process. September 26, 2024 Lodging Tax Advisory Committee Page 1 3. Action Item: 2024 Funding Request: Lulish Local Marketing Classes and right of way use fee updates. Staff request to update the 2024 LTAX budget to utilize the remaining $25,000.00 dedicated to the 2023-24 biennium for a marketing class for local Port Angeles businesses and event makers and an increase in ROW budget to cover fee increases that began on January 1, 2025. VIL STAFF UPDATES 1. LTAX Applicant Training 2. Short Term Lodging Code Update 3. August 2024 Lodging Tax Report VIII. COMMITTEE MEMBER UPDATES IX. ADJOURNMENT September 26, 2024 Lodging Tax Advisory Committee Page 2 LODGING TAX ADVISORY COMMITTEE Port Angeles, Washington August 1, 2024 10:00 a.m. This meeting was conducted as a hybrid meeting. CALL TO ORDER Chair Carr called the regular meeting of the Lodging Tax Advisory Committee to order at 10:03 a.m. ROLL CALL Voting Members Present: Navarra Carr, Christine Loewe (joined at 10:05 a.m.), Caitilin Sullivan, Sydney Rubin, and Victoria Jones. Member -at -Large Non -Voting Members: Rosylen Mangohig (joined at 10:04 a.m.), Katie Bedard and John Hauck. Members Absent: None. Staff Present: Ben Braudrick, Hailey Jones, Mike Healy, Jessica Toth, and Aubrianna Howell. APPROVAL OF MINUTES It was moved by Jones and seconded by Rubin to: Approve the April 11, 2024 and June 27, 2024 minutes. Motion carried 5-0. DISCUSSION/ ACTION ITEMS 1. Discussion Item: Field Arts & Events Hall Annual Contract Field Arts & Events Hall Executive Director Steve Raider -Ginsburg presented to the Lodging Tax Advisory Committee asking the Committee to consider a fixed annual disbursement of funding for the operation of the Field Arts & Events Hall. Executive Director Raider -Ginsburg introduced the Washington Center for the Performing Arts Executive Director Jill Barnes who spoke to her experience with the organization and their partnership with the City of Olympia and in doing so are able to receive Lodging Tax dollars for their facility. Chair Carr opened the discussion and the Committee considered using a percentage of Lodging Tax funding to automatically go to Field Arts & Events Hall. Committee discussion followed and no action was taken. PUBLIC COMMENT No public comment was received. DISCUSSION/ ACTION ITEMS CONTINUED 1. Public Pier Tower Additional Funding Request Director of Public Works & Utilities Mike Healy presented the additional funding request in the amount of $100,000.00 that was needed to complete the final construction of the City Pier Observation Deck Rehabilitation Project and provided updates on the project. Committee discussion followed. Director Healy and Finance Director Sarina Carrizosa answered clarifying questions regarding the project funding and the budget. It was moved by Jones and seconded by Carr to: Fully fund the requested amount of $100,000 for the City Pier Observation Deck Rehabilitation Project. Motion carried 3-2 with Rubin and Sullivan opposed. 2. Annual Review of the LTAC Vision, Goals and Priorities Guidance Document. Planning Supervisor Braudrick introduced the Lodging Tax Advisory Committee Vision, Goals and Priorities Guidance document and spoke to potential changes and edits that could be made by the committee. Committee member Rubin requested the Committee consider pooling the Lodging Tax fund for the Clallam County cities and then distributing the funds evenly for each applicant. Committee member Sullivan suggested the Committee use lodging tax dollars for affordable housing to support the tourism industry. Committee discussion followed. LODGING TAX ADVISORY COMMITTEE August 1, 2024 It was moved by Carr and seconded by Sullivan to: As part of the lodging tax funding process, have all funding application requests reviewed by the Legal department before the applications are given to the committee for review and for the Legal department to provide opinion on whether the applicants qualify for funding, partial funding or does not qualify for any funding. Motion carried 5-0. Clerk's note: The Agenda listed Comprehensive Plan Visioning SurveX and Staff Reports, however the Committee did not have time to discuss these matters. The Committee agreed by consensus to add this to a future agenda. ADJOURNMENT Chair Carr adjourned the meeting at 12:06 p.m. Navarra Carr, Chair Page 2 of 2 Aubrianna Howell, Acting Clerk -10*4.r P-ORTANGELES W A f M I N O T O N. U.S. LODGING TAX ADVISORY COMMITTEE MEMO Date: September 26, 2024 To: Lodging Tax Advisory Committee From: Ben Braudrick, Planning Supervisor Hailey Jones, Budget Officer Subject: LTAC Budget Recommendations Summary: The Lodging Tax Advisory Committee (LTAC) reviews and approves the preliminary annual budget each year in preparation consideration of funding proposals. Funding can be provided in the budget for any of the following purposes, the operation of tourism -related facilities and events, marketing services that promote tourism in Port Angeles, and the construction and maintenance of City - owned tourism related facilities such as city parks and recreation facilities. The budget proposal is provided by the Finance Department and spending is based upon the revenue forecast available plus any excess fund balance that has resulted from higher -than -expected lodging tax collection in the previous year. Funding: Lodging Tax budget of $1,060,500 for FY2025 with the proposed category funding. Recommendation: Staff recommends the Lodging Tax Advisory Committee accept the recommended Lodging Tax budget of $1,060,500 for FY2025 with the proposed category funding. Background / Analysis: 2025 Annual Lodging Tax Budget Recommendation The Lodging Tax Advisory Committee (LTAC) reviews and approves the preliminary annual budget each year in preparation consideration of funding proposals. Funding can be provided in the budget for any of the following purposes, the operation of tourism -related facilities and events, marketing services that promote tourism in Port Angeles, and the construction and maintenance of City -owned tourism related facilities such as city parks and recreation facilities. The budget proposal is provided by the Finance Department and spending is based upon the revenue forecast available plus any excess fund balance that has resulted from higher -than -expected lodging tax collection in the previous year. The revenue forecast considers analysis of the previous five years of Lodging Tax (LTAX) revenue, including a forecast of the current year based on up-to-date revenue reports from the State Department of Revenue and current as well as projected economic trends that may impact tourism in Port Angeles. In 2023 the City Council and approved Resolution 08-23 as recommended by the LTAC. The approved resolution included a guiding document for the Vision, Goals, and Priorities for Lodging Tax Funded Programs. The resolution directs the LTAX budget to approximate: Tourism -related capital facilities — 20% plus 5% reserved. Reserves are to be taken from the initial annual projected available revenues prior to LTAC consideration of expenditure allocation and budget for the annum. Capital facility expenditures are to be used for: o New construction of City owned property o Improvement and renovation of City owned properties • Tourism -related marketing — 25% • Tourism -related non-profit business operations — 33% • Events and festivals designed to attract tourists — 12% • LTAC Priorities — 5% The staff recommended preliminary budget for 2025 is $1,060,500. There are several costs that are either fixed in the budget or staff has identified for City use. These include the designation of 5% of this budget for capital facilities reserve ($53,000). The removal of the capital funds held in reserve provide a total of $1,007,500 for the 2025 LTAX Funding Program. The current categorical disbursement is as follows: Category Amount Capital................................................................................................................ $ 212,100 Non -Fixed Operations........................................................................................ $ 350,000 Non -Fixed Marketing......................................................................................... $ 265,100 Events.................................................................................................................. $ 127,300 Master Plan Priorities (Committee Members Choice) ....................................... $ 53,000 Total Budget Available..................................................................................... $ 1,007,500 Excess and Capital Reserves The current amount of available reserve funding is estimated to be $724,900. This amount is the excess available after the 25% fund balance requirement per City financial policies have been met. As a matter of LTAC policy, 5% of the annual budget is reserved for capital facilities. With the addition of the 2025 amount ($53,000), the capital reserve budget will be $53,000 in 2025 due to use of this reserve in 2024 for the City Pier Tower repairs. Attachments: 1. Vision, Goals, and Priorities for Lodging Tax Funded Programs P-QUANGELES LODGING TAX was H i N G r o N, u. s. I ADVISORY COMMITTEE Vision, Goals and Priorities for Lodging Tax Funding Programs Vision: To best utilize lodging tax funds to create a welcoming and inviting community with facilities and activities that increase tourism -related revenue through a sustainable visitor experience. Goals: 1. Foster and maintain a healthy and diverse tourism sector that continues to thrive. 2. Fully utilize and promote creative uses of existing facilities. 3. Improve the quality of experience and relationships for tourist and residents while diminishing any negative impacts from tourism -related activities and traffic. 4. Promote partnerships and increase tourism by concentrating on priorities identified by both residents and the tourism industry. 5. Focus on our unique Port Angeles assets that make us a premier destination for environmentally and fiscally sustainable recreation and tourism. 6. Encourage collaboration recognizing that Olympic Peninsula -based tourism supports and benefits all communities. Annual Funding Disbursement: The expected outcome of the funded activities is to increase economic activity in Port Angeles through the overnight lodging of tourists, through tourism -related expenditures, and construction of tourism -related facilities in accordance with RCW 67.28.1816 Funding categories and their percentage of annual expenditure should approximate: • Tourism -related capital facilities — 20% plus 5% reserved. Reserves are to be taken from the initial annual projected available revenues prior to LTAC consideration of expenditure allocation and budget for the annum. Capital Facility expenditures are to be used for: o New construction o Improvement and renovation • Tourism -related marketing —25% • Tourism -related non-profit business operations — 33% • Events and festivals designed to attract tourists —12% • LTAC Priorities — 5% Funding Priorities — Non-events: • Lend support to a diverse range of sustainable tourism activities to encourage visitors to enjoy longer stays and return often. • Support the increase of tourism capacity, where capacity is defined as the broad number activities within the community a visitor can attend, visit, or take part in when staying overnight. • Assist the maintenance establishment tourism related capital facilities including: o Wayfinding and Interpretative Signage, o Public Restrooms o Transportation facilities, and o Passive recreational park facilities (benches, walkways, and lighting). • Support efforts to improve information on attractions and facilities. • Fund proposals that encourage and enhance tourism during the off-peak time as stated below. • Promote tourism that highlights Port Angeles assets— its natural beauty, geology, outdoor activities, anthropology, community events, lifelong learning opportunities, history, culture, and the arts. • Develop key community assets that function as destinations or venues for multipurpose events on a year-round basis. • Create partnerships and synergies with existing organizations to develop and promote attractions and events for visitors. • Develop innovative opportunities that improve the tourist/resident relationship • Improve effectiveness of coordinated transportation and trail linkages. • Support of organizations and projects that promote coordination and cooperation in tourism activities. Funding Priorities —Events: • Event Funding is capped at $10,000 per year per event for new events (events in operation for 5 years or less). • Event funding is capped at $5,000 per year per event for legacy events (events in operation 6 years or more). • Review events also based upon intangible benefits for the community, including arts and culture, local economic development, and regional/statewide/national/international exposure. • Lend support to a diverse range of tourism sustainable activities to encourage visitors to enjoy longer stays and return often. • Encourage events to become self-sufficient. • Encourage the creation of new events and off-peak that drive an increase in Lodging Tax. • Encourage the potential growth of existing events. Support of organizations and projects that promote coordination and cooperation in tourism activities. • Develop innovative opportunities that improve the tourist/resident relationship. • Support events that demonstrate regional marketing and marketing partnerships with other local/regional marketing organizations. • Support Projects that demonstrate a clear marketing strategy and business goals. Scoring Criteria for New Event Grant proposals —100 possible points: 1. The project or event plan is clear, and the proposal reflects enough detail to effectively determine the potential to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) 2. This project statistically demonstrates a result in overnight stays. (Room nights: 20 pts. — over 200, 15 pts.—100-200, 10 pts. — 50-100, 5 pts. — less than 50) 3. The proposal demonstrates the organization is working in partnership with fellow organizations and businesses. (20 pts.) 4. The project has clear marketing goals and a defined promotion plan. (10 pts.) 5. This project occurs in non -demand periods (10 pts) 6. The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts, culture, recreation, education, or historic significance) (10 pts.) 7. The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.) (5 pts.) Scoring Criteria for Legacy Event Grant proposals —100 possible points: 1. Demonstrates a proven track record to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) 2. Demonstrates ability for continued increase in overnight stays by tourists in lodging establishments within the City. (25 pts.) 3. This project occurs in non -demand periods. (20 pts) 4. The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts, culture, recreation, education, or historic significance). (20 pts.) 5. The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.). (10 pts.) Scoring Criteria for Non -Event Proposals (Capital Facilities/Projects) — 30 possible points: 1. There is evidence provided that this project will help increase opportunities for tourism sustainable activities. 2. There is evidence provided that the project will encourage visitors to enjoy longer stays and return. 3. The project plan is clear with a timeline for action defined and the proposal reflects enough detail to effectively determine potential for success. 4. The budget provided reflects a clear understanding of the costs associated with this project and there is evidence that this budget is based on market research, structured estimates, or estimates provided by contractors. 5. The project supports LTAC priorities to increase transportation, quality of city infrastructure, wayfinding, or enhances the city's natural assets to improve the overall look and feel and welcoming design of Port Angeles. 6. The project will support our local economy through local contracts, retail purchases, or partnerships. Scoring Criteria for Non -Event Proposals (Operations & Marketing) — 25 possible points: 1. There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities. 2. There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits. 3. The proposal provides clear evidence that this organization can successfully draw tourists. 4. This project supports LTAC priorities to improve transportation, quality of city infrastructure, or wayfinding or enhances the city's natural assets to improve the overall look and feel and welcoming design of Port Angeles. 5. This project clearly reflects how the funds will be used to help sustain a tourism -related business. Scoring for Non -Event Proposal Criteria Each criterion will be evaluated on the following spectrum: • Strongly Agree — 5 pts • Agree — 4 pts. • Neutral — 3 pts. • Disagree — 2 pts. • Strongly Disagree — 1 pt. • Did not answer — 0 pts. Ob- P A ORT NGELES W ASH I N G TO N, U S Date: September 26, 2024 To: Lodging Tax Advisory Committee From: Ben Braudrick, Planning Supervisor LODGING TAX ADVISORY COMMITTEE MEMO Subject: Proposed Lodging Tax Funding Guidance Document Revisions Summary: The Lodging Tax Advisory Committee has a working Vision, Goals, and Priorities document that is reviewed by the Committee each year. Staff has collected the Committees feedback and amended the document with proposed changes to create the Vision, Goals, Priorities and Procedures document. Funding: The enhanced policy will ensure a balance approach to funding of lodging tax eligible expenditures. The changes will provide a better funding guidance through revisions of the criteria, funding priorities and application process. Recommendation: Staff recommends the Lodging Tax Advisory Committee review staff recommended changes and recommend the City Council approve through resolution the drafted changes to the Lodging Tax Advisory Committee Vision, Goals, Priorities and Procedures for Lodging Tax Funding Programs. Background / Analysis: In August the Lodging Tax Advisory Committee began its review of the budget application process and the Committees Vision, Goals and Priorities for Lodging Tax Funding Programs. Staff took feedback on potential amendments to the document to ensure the funding priorities, criteria reflect the following requested consensus changes to the document: • A cap of operation requests of $100,000. • Allowing all events to request a cap of $10,000 per year per event. • Adding formal meeting procedures to guide community members and new committee members. • Adding LTAX RFP procedures that include review, timeline, and public availability of scoring requirements. Attachments: Attachment 1 — Line In/Line Out Vision, Goals and Priorities for Lodging Tax Funding Programs PLODGING TAX ItEgat ORTANGELES = w A 3 H I N G T o N. U.S. ADVISORY COMMITTEE Vision, Goals, a4;4-Priorities, and Procedures -for Lodging Tax Funding Programs Vision: To best utilize lodging tax funds to create a welcoming and inviting community with facilities and activities that increase tourism -related revenue through a sustainable visitor experience. Goals: 1. Foster and maintain a healthy and diverse tourism sector that continues to thrive. 2. Fully utilize and promote creative uses of existing facilities. 3. Improve the quality of experience and relationships for tourist and residents while diminishing any negative impacts from tourism -related activities and traffic. 4. Promote partnerships and increase tourism by concentrating on priorities identified by both residents and the tourism industry. 5. Focus on our unique Port Angeles assets that make us a premier destination for environmentally and fiscally sustainable recreation and tourism. 6. Encourage collaboration recognizing that Olympic Peninsula -based tourism supports and benefits all communities. Annual Funding Disbursement: The expected outcome of the funded activities is to increase economic activity in Port Angeles through the overnight lodging of tourists, through tourism -related expenditures, and construction of tourism -related facilities in accordance with RCW 67.28.1816 Funding categories and their percentage of annual expenditure should approximate: • Tourism -related capital facilities — 20% plus 5% reserved. Reserves are to be taken from the initial annual projected available revenues prior to LTAC consideration of expenditure allocation and budget for the annum. Capital Facility expenditures are to be used for: o New construction o Improvement and renovation • Tourism -related marketing-25% • Tourism -related non-profit business operations — 33% • Events and festivals designed to attract tourists — 12% • LTAC Priorities — 5% Funding Priorities — Non-events: • Lend support to a diverse range of sustainable tourism activities to encourage visitors to enjoy longer stays and return often. • Support the increase of tourism capacity, where capacity is defined as the broad number activities within the community a visitor can attend, visit, or take part in when staying overnight. • Assist the maintenance establishment tourism related capital facilities including: Wayfinding and Interpretative Signage, Public Restrooms Transportation facilities, and Formatted: Centered o Passive recreational park facilities (benches, walkways, and lighting). • Support efforts to improve information on attractions and facilities. • Fund proposals that encourage and enhance tourism during the off-peak time as stated below. • Promote tourism that highlights Port Angeles assets — its natural beauty, geology, outdoor activities, anthropology, community events, lifelong learning opportunities, history, culture, and the arts. • Develop key community assets that function as destinations or venues for multipurpose events on a year-round basis. • Create partnerships and synergies with existing organizations to develop and promote attractions and events for visitors. • Develop innovative opportunities that improve the tourist/resident relationship • Improve effectiveness of coordinated transportation and trail linkages. •_Support of organizations and projects that promote coordination and cooperation in tourism activities. • Operation requests must not exceed $100,000 in a single year. Funding Priorities —Events: • Event Wig -funding is capped at $10,000 per year per event for Rew events (event'; epeFatieR feF 5 yeaFs eF less all events. • Event funding is capped "t $5,000 per year per .,vent fE)F legate .�TentT(eyen"ts • Review events also based upon intangible benefits for the community, including arts and culture, local economic development, and regional/statewide/national/international exposure. • Lend support to a diverse range of tourism sustainable activities to encourage visitors to enjoy longer stays and return often. • Encourage events to become self-sufficient. • Encourage the creation of new events and off-peak that drive an increase in Lodging Tax. • Encourage the potential growth of existing events. Support of organizations and projects that promote coordination and cooperation in tourism activities. • Develop innovative opportunities that improve the tourist/resident relationship. • Support events that demonstrate regional marketing and marketing partnerships with other local/regional marketing organizations. • Support Projects that demonstrate a clear marketing strategy and business goals. Scoring Criteria for New Event Grant proposals —100 possible points: 1. The project or event plan is clear, and the proposal reflects enough detail to effectively determine the potential to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) 2. This project statistically demonstrates a result in overnight stays. (Room nights: 20 pts. — over 200, 15 pts. — 100-200, 10 pts. — 50-100, 5 pts. — less than 50) 3. The proposal demonstrates the organization is working in partnership with fellow organizations and businesses. (20 pts.) 4. The project has clear marketing goals and a defined promotion plan. (10 pts.) 5. This project occurs in non -demand periods (10 pts) 6. The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts, culture, recreation, education, or historic significance) (10 pts.) 7. The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.) (5 pts.) Scoring Criteria for Legacy Event Grant proposals —100 possible points: 1. Demonstrates a proven track record to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) 2. Demonstrates ability for continued increase in overnight stays by tourists in lodging establishments within the City. (25 pts.) 3. This project occurs in non -demand periods. (20 pts) 4. The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts, culture, recreation, education, or historic significance). (20 pts.) 5. The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.). (10 pts.) Scoring Criteria for Non -Event Proposals (Capital Facilities/Projects) — 30 possible points: 1. There is evidence provided that this project will help increase opportunities for tourism sustainable activities. 2. There is evidence provided that the project will encourage visitors to enjoy longer stays and return. 3. The project plan is clear with a timeline for action defined and the proposal reflects enough detail to effectively determine potential for success. 4. The budget provided reflects a clear understanding of the costs associated with this project and there is evidence that this budget is based on market research, structured estimates, or estimates provided by contractors. 5. The project supports LTAC priorities to increase transportation, quality of city infrastructure, wayfinding, or enhances the city's natural assets to improve the overall look and feel and welcoming design of Port Angeles. 6. The project will support our local economy through local contracts, retail purchases, or partnerships. Scoring Criteria for Non -Event Proposals (Operations & Marketing) — 25 possible points: 1. There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities. 2. There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits. 3. The proposal provides clear evidence that this organization can successfully draw tourists. 4. This project supports LTAC priorities to improve transportation, quality of city infrastructure, or wayfinding or enhances the city's natural assets to improve the overall look and feel and welcoming design of Port Angeles. 5. This project clearly reflects how the funds will be used to help sustain a tourism -related Formatted: Font: Bold business. Scoring for Non -Event Proposal Criteria Each criterion will be evaluated on the following spectrum: • Strongly Agree — 5 pts • Agree — 4 pts. • Neutral — 3 pts. • Disagree — 2 pts. • Strongly Disagree —1 pt. Did not answer — 0 pts. Meeting Procedures • Regular LTAC meetings are two hours long. • Meetings are held on the second Wednesdays of the month.. • The LTAC regularly holds five open public meetings per year: o March: New business LTAC and LTAX fund orientation Guidance document o June; Recommended revisions to guidance document. Destination Marketing ` Presentation. o September: Annual overall budget review and recommendation to City Council. o October or November: Annual LTAX Fund RFP award recommendation to Citv Council. LTAX Fund RFP Application Procedures • The annual application window will open the Friday after City Council approves the annual budget recommendation. • The RFP application window is at minimum 14 daVs. • Applications must be sent to ced@citvofpa.us on or before 5:00 PM of the closing date. Late applications will not be accepted. • Applications requesting funding for events must be for events that have not yet taken place and within the applicable funding year. • The City Attorneys office will review all applications and determine whether the request is eligible for funding prior to LTAC review. • Events requesting operations funding must demonstrate annual service and operational impact to the LTAX Fund. Formatted: Font: Not Bold Formatted: Font: 12 pt Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold, Underline Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold, Underline Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold, Underline Formatted: Underline Formatted: Font: Not Bold Formatted: Font: Not Bold, Underline Formatted: Underline Formatted: Font: 12 pt Formatted: List Paragraph Formatted: Font: Not Bold • All Committee application criteria scoring will be compiled and made available in the• --_ Formatted: List Paragraph, Bulleted + Level: 1 + meeting agenda packet. Aligned at: 0.25" + Indent at: o.s° PRT A NGELES , r � 1 OL � WASHINGTON, U.S. LODGING TAX ADVISORY COMMITTEE MEMO Date: September 26, 2024 To: Lodging Tax Advisory Committee From: Ben Braudrick, Planning Supervisor Subject: Lodging Tax Fund 2024 Budget Amendment Recommendation Summary: At the previous September 15, 2022, meeting staff made the Committee aware of a surplus reserve of approximately $633,400 in the Lodging Tax (LTAX) fund due to better than perceived lodging outcomes during the COVID-19 pandemic. The Committee unanimously approved a motion to provide $425,000 towards capital projects and $50,000 towards destination marketing. Staff is now recommending the use of the remaining $25,000 in reserved funding to pay for a marketing training that took place prior to the 2024 tourism summit on April 8'i', with the option to provide 6 grants to local businesses for marketing assistance to tourists to encourage overnight stays. Staff is also recommending amending the 2024 LTAX budget to include Right of Way Use and Traffic Control permit fee coverage requests due to the increased fee schedule that began on January 1, 2024. Funding: Lodging Tax Reserve Marketing Budget of $9,015.28 the administration of local hospitality marketing course with an optional $15,000 for six (6) $2,500 tourism -based business grants for marketing assistance and $1,400 in ROW Use permitting and traffic control funding assistance Recommendation: Staff recommends the Lodging Tax Advisory Committee forward the recommended Lodging Tax Reserve Budget request of $9,015.28 the administration of local hospitality marketing course with an optional $15,000 for six (6) $2,500 tourism -based business grants for marketing assistance and $1,400 in ROW Use permitting and traffic control funding assistance for inclusion into the 2024 LTAX Fund Budget. Background / Analysis: Marketing Reserve Use At the previous September 15, 2022, meeting staff made the Committee aware of a surplus reserve of approximately $633,400 in the Lodging Tax (LTAX) fund due to better than perceived lodging outcomes during the COVID-19 pandemic. Staff recommending the expenditure of 75 percent, or approximately $475,000 of this reserve over the next biennium on capital projects based upon priority and need. The Committee unanimously approved a motion to provide $425,000 towards capital projects and $50,000 towards destination marketing in the 2023-2024 biennium. Staff is recommending the use of $9,015.28 of the remaining $25,000 of the destination marketing reserve budget funding for a free 2.5-hour tourism marketing workshop hosted by Visit Port Angeles on April 8 in conjunction with the annual tourism summit. the administration of local hospitality marketing course with an optional $15,000 for six (6) $2,500 tourism -based business grants for marketing assistance of the remaining $25,000 of the destination marketing funding for a free 2.5-hour tourism marketing workshop hosted by Visit Port Angeles on April 8 in conjunction with the annual tourism summit. This training focused helping local tourism -based businesses with marketing strategies, social media and website management, and tips and tricks that work for getting more visitors to their business. See the attached application for more information on the workshop. Right of Way Use Fee Increases As a part of Round 2 of the 2024 budget requests, staff requested that all events that needed right of way use permits and traffic control provide updated amounts to include as an amendment to the 2024 budget. Staff made this request because of a fee update that occurred January 1, 2024. The updated fee schedule was not available to applicants during the first round of funding requests in October 2023. In years past, the request for permit reimbursement for right of way use and traffic control has been entered in the operations budget based upon the application request. Two applicants requested further funding. If the applicant was only requesting an updated right of way reimbursement amount, they were directed to only fill out that portion of the application. Both applications are attached. Attachments 1. Marketing Reserve Application 2. Round 2 Funding Right of Way Use Reimbursement Request Applications OE PORT q,VG� 2024 lodging Tax Fund Non -Event Application This application is for non-event related proposals only. A1212lication and Funding Guidelines Please review the LTAC Vision, Goals and Priorities for Lodging Tax Funding Programs to assist answering your application questionnaire. Click here for more general information about the Lodging Tax Program. If you have any questions regarding this application process or the grant opportunity itself, please contact Planning Supervisor Ben Braudrick at 360-406-0654, or email cedCcDcityofpa.us. Funding Priorities — Non-events: • Lend support to a diverse range of sustainable tourism activities to encourage visitors to enjoy longer stays and return often. • Support the increase of tourism capacity, where capacity is defined as the broad number activities within the community a visitor can attend, visit, or take part in when staying overnight. • Assist the maintenance establishment tourism related capital facilities including: o Wayfinding and Interpretative Signage, o Public Restrooms o Transportation facilities, and o Passive recreational park facilities (benches, walkways, and lighting). • Support efforts to improve information on attractions and facilities. • Fund proposals that encourage and enhance tourism during the off-peak time as stated below. • Promote tourism that highlights Port Angeles assets — its natural beauty, geology, outdoor activities, anthropology, community events, lifelong learning opportunities, history, culture, and the arts. • Develop key community assets that function as destinations or venues for multipurpose events on a year-round basis. • Create partnerships and synergies with existing organizations to develop and promote attractions and events for visitors. • Develop innovative opportunities that improve the tourist/resident relationship • Improve effectiveness of coordinated transportation and trail linkages. • Support of organizations and projects that promote coordination and cooperation in tourism activities. Scoring Criteria for Non -Event Proposals (Capital Facilities/Projects) — 30 possible points: 1. There is evidence provided that this project will help increase opportunities for tourism sustainable activities. 2. There is evidence provided that the project will encourage visitors to enjoy longer stays and return. 3. The project plan is clear with a timeline for action defined and the proposal reflects enough detail to effectively determine potential for success. 4. The budget provided reflects a clear understanding of the costs associated with this project and there is evidence that this budget is based on market research, structured estimates, or estimates provided by contractors. 5. The project supports LTAC priorities to increase transportation, quality of city infrastructure, wayfinding, or enhances the city's natural assets to improve the overall look and feel and welcoming design of Port Angeles. 6. The project will support our local economy through local contracts, retail purchases, or partnerships. Scoring Criteria for Non -Event Proposals (Operations & Marketing) — 25 possible points: 1. There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities. 2. There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits. 3. The proposal provides clear evidence that this organization can successfully draw tourists. 4. This project supports LTAC priorities to improve transportation, quality of city infrastructure, or wayfinding or enhances the city's natural assets to improve the overall look and feel and welcoming design of Port Angeles. 5. This project clearly reflects how the funds will be used to help sustain a tourism -related business. Scoring for Non -Event Proposal Criteria Each criterion will be evaluated on the following spectrum: • Strongly Agree — 5 pts • Agree — 4 pts. • Neutral — 3 pts. • Disagree — 2 pts. • Strongly Disagree — 1 pt. • Did not answer — 0 pts. Aaalicant Information Organization/Agency Name: Dezire Inc. dba LuLish Design Amount Requesting: $9,015.28 + the optional 515,000 for (6) $2.500 tourism -based business grants to be used for marketing project sthat attracted visitors from more than 50 miles away or extended their stay in Port Angeles. Federal Tax ID Number: 65-1222226 Facility Name or Operation (if applicable): Agency of Record for Visit Port Angeles Contact Name and Title: Lynnette Braillard Mailing Address: 303 SE Jackson St. Ste. C City: Redmond State: OR Zip: 97756 Phone: 541-350-0594 Email Address: lynnette@lulish.com Check all service categories that apply to this application: X Operation of a Tourism Promotion/Destination Marketing Agency ❑ Operation of a Tourism -Related Facility owned or operated by a non-profit organization ❑ Operation and/or Capital Costs of a Tourism -Related Facility owned by a municipality Check which one of the following applies to your agency: ❑ Non -Profit (Attach copy of current non-profit corporate registration with Washington Secretary of State) ❑ Public Agency Complete Application Includes (check all that apply): ❑ Application Questionnaire ❑ Itemized budget for your non-event related operation or capital facility (income and expenses) ❑ Description of, and a budget showing, how you intend to use the amount requested from the City of Port Angeles. ❑ A copy of your agency's current registration with the Washington Secretary of State. ❑ (Optional) Brochures or other information about your facility or items showing recent tourism promotion efforts — Limited to 8 pages Applicant Questionnaire General Questions 1. Briefly describe your tourism -related operation/facility and what you are requesting lodging tax for. Answer: A FREE Marketing Workshop for Tourism -Based Businesses in Port Angeles was hosted on April 8, 2024 at Field Arts & Events Hall to educate and empower local hospitality and tourism businesses to market their businesses better to Port Angeles visitors. The workshop premise is that if we all are marketing properly and utilizing the latest marketing techniques that work, it helps bring more visitors to Port Angeles as well as enhancing the visitor experience while they are here, including extending their stay — the more we all communicate to visitors what is here and what they can do, the longer they will stay. In addition, we focused on sharing the most economical and time -saving tips with local businesses in order for them to get "more bang for your buck" since small businesses are saddled with staffing and financial struggles. We had 40 attendees (we sold out the room!) ranging from hotels and lodging operators to restaurants, tour/guiding companies, Port Angeles event producers and retail shops. We are requesting reimbursement for this two and half hour educational tourism marketing class. Based on the testimonials and feedback we received from attendees, this was a much needed, well attended and appreciated workshop. We offered this class free of charge to any tourism -based business located within the City of Port Angeles, a current Port Angeles Chamber of Commerce membership, or those attending the Olympic Peninsula Tourism Summit. The Port Angeles Chamber and Olympic Peninsula Visitor Bureau generously helped spread the word in support of this offering to our local tourism businesses and Summit attendees. Visit Port Angeles also marketed the event to local tourism -based businesses. Description of the Tourism Marketing Workshop: A dynamic 2.5 hour tourism marketing workshop, hosted by Visit Port Angeles on April 8, 2024, was initiated to help local tourism -based businesses with local marketing strategies, tips and tricks that work for getting more visitors to their business. Attendees from local hospitality and tourism -based businesses walked away with time -saving tips, free tools and marketing skills to maximize their exposure and increase their brand awareness to attract more visitors using the latest in effective marketing tactics and trends that work. Here were a few of the topics we covered: - Own It: Owned Media Maneuvers - Making It a Cinch to Churn Out Quality Content - Al is Your Friend: How You Can Use It &amp, How to Be Found by the Bots - "Social First" Marketing - Get Ahead of the Digital Curve: Digital Marketing Trends for 2024 Link to View the Workshop Presentation Presented to Local Tourism -Based Businesses: https://docs.google.com/presentation/d/1cOMPnK-fucR33sYkSCVUROZIH4pHM32Gss3oix_Nlms/edit?usp= sharing 2. If you have received Lodging Tax Funds in prior years, are you doing anything significant or differently this year? Answer: N/A 3. Are you applying for Lodging Tax funds from another jurisdiction? Yes❑ No If yes, list the other jurisdiction(s) and amount(s) requested. Answer: 4. Does your Organization/Agency have paid employees? If so, what is the annual payroll for all employees? Answer: No S. Describe your target tourist audience (location, demographics, interests etc.) Answer: Attracting visitors from more than 50 miles away through specific marketing tactics that work 6. Describe how your operation/facility lends support to a diverse range of tourism activities, which will encourage visitors to enjoy longer stays and return often. Answer: The marketing workshop premise for local tourism -based businesses is that if we all are marketing properly and utilizing the latest techniques that work, it helps bring more visitors to Port Angeles as well as enhance the visitor experience while they are here, including extending their stay — the more we all communicate to visitors what is here and what they can do, the longer they will stay or make future plans to come back. LTAX Goals and Priorities for Lodging Tax Funding Programs 7. Does your operation/facility promote tourism that highlights Port Angeles assets — its natural beauty, geology, outdoor activities, anthropology, community events, lifelong learning opportunities, history, culture, and the arts? ❑Yes ❑ No If yes, please describe. Answer: N/A 8. Does your operation/facility support efforts to improve information on existing City of Port Angeles tourist attractions and facilities? ❑Yes ❑ No If yes, please describe. Answer: N/A 9. Describe how your request will promote existing lodging establishments, restaurants, and businesses located in the City of Port Angeles. Please be specific. Answer: We had 40 attendees (we maxed out the room capacity!) ranging from hotels and lodging operators to restaurants, tour/guiding companies, Port Angeles event producers and retail shops. These business owners, managers and marketers were all eager to understand how to better market their own tourism -based business to Port Angeles visitors. Refer to our attendee testimonials from a few of our attendees to see the impact this workshop had on them and their tourism -based business: TOMMY FARRIS, OLYMPIC HIKING CO. "1 am so grateful that Lynnette and Visit Port Angeles put together such a fantastic marketing workshop ahead of the Olympic Peninsula Tourism Summit. Lynnette did an incredible job presenting such useful content and it was super valuable for any range of marketing professionals (from beginners to experts). The attendees were also great to network with and we all walked away with the best practices for today and innovative strategies to consider in the future. Overall, 1 hope that the City of Port Angeles continues to support these types of marketing workshops in the future. Our small business community needs continued events like these for marketing and entrepreneurship. Thanks to Lynnette and Ben for organizing such a wonderful event!" DONYA ALWARD, RED LION HOTEL "1 really enjoy the workshop. I found it very insightful and look forward to implementing some of the ideas!" BRANDON IRVINE, DISCOVER E BIKE "Ijust wanted to let you know that Lynnette Braillard has been a monumental person in regard to being a support system since we started Discover E-Bike business in 2021. She helped us with many different things such as professional pictures for our website. I've always felt like 1 could reach out to her at any time for questions regarding getting a business noticed and recognized in Port Angeles. Now forward to this year, 2024 Lynnette put on a website and marketing class at the new Field Arts Center. The room was full and everyone who attended learned something. 1 liked how she presented her stuff in simple but informative way in which someone in business for years could learn something or someone just starting out would learn. For example, Tommy from Olympic Hiking Co. who has an established business was taking notes and then there were companies like Discover E-Bike taking it all in. It's her 20 plus years of experience that stood out. Her knowledge with the numbers, for example Google is taking 77% of the business online. Also, stating her experiences like with Yelp helped. She mentioned to be careful with Yelp and spending with their advertising. That thought was in the back of my mind but because I'm new to all this information 1 wasn't sure where to spend our valuable starting money. When you start out you get bombarded with people trying to sell to you and Lynnette is one that we can trust and that's so valuable! As technology advances, we also need to advance. Having Lynnette be able to explain all the ins and outs of marketing a small business is a huge benefit to companies on the Peninsula. We Discover E-Bike are very thankful to have a class put on like this and thought it was invaluable!" NATHAN SMITH, ELEVATE OUTDOORS "Hi Lynnette, I never properly thanked you for the marketing workshop so... Thank You!! You provided a ton of really helpful and insightful information and I'm happy to provide this review for you to share: I attended a tourism marketing workshop on April 8, 2024 in Port Angeles presented by Lynnette Braillard. Lynnette's breadth and depth of knowledge of all things digital marketing is really very impressive. She clearly understands all aspects of the digital marketing ecosystem at a deep level and is able to effectively translate that understanding into digestible, actionable steps for those of us who lack her knowledge and experience. On top of that, Lynnette is genuinely passionate about her work and helping others to achieve success in their marketing efforts. After attending the workshop, I was able to immediately make positive changes to my business marketing strategy and 1 now have a much clearer long-term roadmap for where I'm going." KATIE LEE, THE HUB "Even with a wide -net to cast, the workshop was able to target the specific needs for each business. The presentation called out steps small -group businesses may not remember to capture when initially developing their presence. With technology always evolving, I found the content to be relevant and insightful. " 10. Describe how your request will create partnerships and synergies with existing City of Port Angeles organizations to develop and promote attractions and events for visitors. Answer: We offered this class free of charge to any tourism -based business located within the City of Port Angeles, a current Port Angeles Chamber of Commerce membership, or those attending the Olympic Peninsula Tourism Summit. The Port Angeles Chamber of Commerce and the Olympic Peninsula Visitor Bureau generously helped spread the word in support of this offering to our local tourism businesses and Tourism Summit attendees. Optional Item: Part of our original vision for the workshop was to be able to give six (6) tourism marketing grants ($2,500 each) to local Port Angeles tourism -based businesses for marketing projects that attracted overnight visitors from more than 50 miles away or extended their stay. These grants would have to be applied for and the work would be performed by professionals and completed within a 6 months (or less) period of time. Budget and RCW related Questions 11. What is the overall budget for your operation/facility? What percent of the budget are you requesting from Port Angeles Lodging Tax Fund? What percentage of your budget is related to tourism and marketing activities? (may reference attached budget). Answer: 100% OF $9, 015.28 VENUE COST (Field Arts & Events Hall), NAME TAGS & REFRESHMENTS FOR 40 ATTENDEES: $1,007.68 TRAVEL & LODGING: $392.16 Red Lion Hotel Round-trip mileage reimbursement from Redmond, OR to Port Angeles, WA at the IRS rate of .67 per mile: $490.44 LABOR: 57 HOURS AT $125 PER HOUR: $7,125 (LABOR INCLUDES: COORDINATION/VENUE/MANAGEMENT/EVENT CONCEPT/MARKETING FOR THE EVENT/COMMUNICATION WITH ATTENDEES/PRESENTATION RESEARCH, CREATIVE & DEVELOPMENT AND MARKETING WORKSHOP HANDOUT, PLUS THE GRANT FUNDING PAPERWORK & APPLICATION) OPTIONAL BUDGET REQUEST: $15,000 FOR (6) $2,500 MARKETING GRANTS TO LOCAL PORT ANGELES TOURISM -BASED BUSINESSES Part of our original vision for the workshop was to be able to give six (6) tourism marketing grants ($2,500 each) to local Port Angeles tourism -based businesses for marketing projects that attracted overnight visitors from more than 50 miles away or extended their stay. These grants would have to be applied for and the work would be performed by professionals and completed within a 6 months (or less) period of time. 12. How does this proposal demonstrate use of Lodging Tax Funds in accordance with RCW 67.28.1816? Please be specific and cite code directly. Answer: Tourism marketing Signature and Certification: I am an authorized agent of the organization/agency applying for funding. I have read the application instructions and understand that: • I am proposing a tourism -related service for 2024. If awarded, my organization intends to enter into a Municipal Services Contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit to use City property, if applicable. • The City of Port Angeles will only reimburse those costs actually incurred by my organization/agency and only after the service is rendered, paid for if provided by a third party, and a signed Request for Reimbursement form (or other form acceptable to the City) has been submitted to the City, including copies of invoices and payment documentation. • My agency will be required to submit a report documenting economic impact results in a format determined by the City. As a condition of this application for funding if any funding is provided by the City of Port Angeles using lodging tax funds, I agree to provide all written reports required by the City in accordance with the reporting deadlines established by the City. Any funding that is received through this program requires awardees to cite the City of Port Angeles as a funding partner on any website or promotional materials. This signature is also acknowledgment of reading and understanding, in its entirety, the application and its cover letter, and your responsibilities as a grant applicant and recipient. Please save this application as a PDF document and sign digitally in Adobe Reader or Acrobat. Learn More Here. Lynnette Braillard *fflbeq"j— 9/9/24 Print Name of Applicant Signature Date To be eligible for consideration, your complete proposal must be received by the deadline. The Committee will review proposals in a public meeting and determine funding recipients and levels of funding. Submit one digital copy of the proposal coversheet, completed questionnaire, and any attachment in ONE pdf document to: cedl@cityofpa.us • If you have any questions on how to submit, please contact the above email. • You must complete and sign the application. The proposal and all documents filed with the City are considered public records. The City may choose to post on its website copies of the proposals and attached documents. y0i PORT A& 2024 Lodging Tax Fund Non -Event Application �� ROUND 2 - This application is for non-event related proposals only. Please review the LTAC Vision, Goals and Priorities for Lodging Tax Funding Programs to assist answering your application questionnaire. Click here for more general information about the Lodging Tax Program. If you have any questions regarding this application process or the grant opportunity itself, please contact Planning Supervisor Ben Braudrick at 360-406-0654, or email ced@cityofpa.us. All applications mustbe sent to ced@cityofpa.us by 5:00 PM, May 15, 2024. Funding Priorities — Non-events: • Lend support to a diverse range of sustainable tourism activities to encourage visitors to enjoy longer stays and return often. • Support the increase of tourism capacity, where capacity is defined as the broad number activities within the community a visitor can attend, visit, or take part in when staying overnight. • Assist the maintenance establishment tourism related capital facilities including: o Wayfinding and Interpretative Signage, o Public Restrooms o Transportation facilities, and o Passive recreational park facilities (benches, walkways, and lighting). • Support efforts to improve information on attractions and facilities. • Fund proposals that encourage and enhance tourism during the off-peak time as stated below. • Promote tourism that highlights Port Angeles assets — its natural beauty, geology, outdoor activities, anthropology, community events, lifelong learning opportunities, history, culture, and the arts. • Develop key community assets that function as destinations or venues for multipurpose events on a year-round basis. • Create partnerships and synergies with existing organizations to develop and promote attractions and events for visitors. • Develop innovative opportunities that improve the tourist/resident relationship • Improve effectiveness of coordinated transportation and trail linkages. • Support of organizations and projects that promote coordination and cooperation in tourism activities. Scoring Criteria for Non -Event Proposals (Capital Facilities/Projects) — 30 possible points: 1. There is evidence provided that this project will help increase opportunities for tourism sustainable activities. 2. There is evidence provided that the project will encourage visitors to enjoy longer stays and return. 3. The project plan is clear with a timeline for action defined and the proposal reflects enough detail to effectively determine potential for success. 4. The budget provided reflects a clear understanding of the costs associated with this project and there is evidence that this budget is based on market research, structured estimates, or estimates provided by contractors. 5. The project supports LTAC priorities to increase transportation, quality of city infrastructure, wayfinding, or enhances the city's natural assets to improve the overall look and feel and welcoming design of Port Angeles. 6. The project will support our local economy through local contracts, retail purchases, or partnerships. Scoring Criteria for Non -Event Proposals (Operations & Marketing) — 25 possible points: 1. There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities. 2. There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits. 3. The proposal provides clear evidence that this organization can successfully draw tourists. 4. This project supports LTAC priorities to improve transportation, quality of city infrastructure, or wayfinding or enhances the city's natural assets to improve the overall look and feel and welcoming design of Port Angeles. 5. This project clearly reflects how the funds will be used to help sustain a tourism -related business. Scoring for Non -Event Proposal Criteria Each criterion will be evaluated on the following spectrum: • Strongly Agree — 5 pts • Agree — 4 pts. • Neutral — 3 pts. • Disagree — 2 pts. • Strongly Disagree —1 pt. • Did not answer — 0 pts. Applicant Information Organization/Agency Name: The Dungeness Crab Festival Amount Requesting:$40,500 Federal Tax ID Number: 99-1886032 Facility Name or Operation (if applicable): Contact Name and Title: Rose Thompson, Executive Director Mailing Address: PO Box 2406 City: Port Angeles State: WA Zip: 98362 Phone: 360)775-8832 Email Address: rose@crabfestivaI.org Check all service categories that apply to this application: ❑ Operation of a Tourism Promotion/Destination Marketing Agency ❑ Operation of a Tourism -Related Facility owned or operated by a non-profit organization ❑ Operation and/or Capital Costs of a Tourism -Related Facility owned by a municipality Check which one of the following applies to your agency: X❑ Non -Profit (Attach copyofcurrent non-profit corporate registration with Washington Secretary of State) ❑ Public Agency Complete Application Includes (check all that apply): ❑ Application Questionnaire ❑ Itemized budget for your non-event related operation or capital facility (income and expenses) ❑ Description of, and a budget showing, how you intend to use the amount requested from the City of Port Angeles. ❑ A copy of your agency's current registration with the Washington Secretary of State. ❑ (Optional) Brochures or other information about your facility or items showing recent tourism promotion efforts — Limited to 8 pages City of Port Angeles Non-event Related Lodging Tax Application — Round 2 Page 2 Applicant Questionnaire General questions 1. Briefly describe your tourism -related operation/facility and what you are requesting lodging tax for. Answer: The Dungeness Crab Festival is a newly established 501 c3 organization with a mission to produce a three-day event featuring food, music, artisan crafts, and activities in the Waterfront District of Port Angeles. "CrabFest" is asking for lodging tax funding in the amount of $40,500 in support of business operations, to include event insurance, signage, and crab feed operational costs. 2. If you have received Lodging Tax Funds in prior years, are you doing anything significant or differently this year? Answer: The Dungeness Crab Festival has not previously received Lodging Tax Funds. 3. Are you applying for Lodging Tax funds from another jurisdiction? Yes❑ No❑ If yes, list the other jurisdictions) and amount(s) requested. Answer: County Lodging Tax - $157,000 Olympic Peninsula Visitors Bureau - $10,000 4. Does your Organization/Agency have paid employees? If so, what is the annual payroll for all employees? Answer: Yes. The Dungeness Crab Festival has one full-time employee at a salary of $50,000. The organization will also hire contract event staff for production tasks and marketing professionals at part-time industry rates. 5. Describe you target tourist audience (location, demographics, interests etc.) Answer: The Dungeness Crab Festival is fortunate in that a wide range of visitors will attend the event each year. The majority of the festival's attendees are making a weekend trip from the 1-5 corridor (Everett, Seattle, Tacoma, Olympia areas), finding the journey is also part of the overall experience. In addition, Victoria and Vancouver Island residents are increasingly part of a growing demographic that combines a scenic ferry ride via Black Ball Ferry Lines' MV Coho with a convenient, accessible festival just steps from the disembarkation point. The Dungeness Crab Festival is also a family -friendly event, with an entire area dedicated to the youngest visitors and myriad opportunities to become familiar with the namesake crab, Port Angeles, and the outdoor recreation activities of the north Olympic Peninsula. City of Port Angeles 2024 Lodging Tax Fund Non -Event Application — Round 2 Page 3 6. Describe how your operation/facility lends support to a diverse range of tourism activities, which will encourage visitors to enjoy longer stays and return often. Answer: The Dungeness Crab Festival is a multi -day event that encourages visitors to spend the weekend in Port Angeles or surrounding areas. To further the festival's commitment toward amplifying the cultural voices of its Indigenous cohorts, The Dungeness Crab Festival production team will partner with the S'Klallam People to create a printed and digital culture guide (working title Nexws�6yam' - Strong People and ?a?cx- Dungeness Crab) that provides not only information about the festival's namesake crustacean and its natural resource relationship with the S'Klallam People but a comprehensive, visual map to allow festival visitors an opportunity to step foot upon the sacred lands and shorelines of the north Olympic Peninsula. LTAX Goals and Priorities for Lodging Tax Funding Programs 7. Does your operation/facility promote tourism that highlights Port Angeles assets — its natural beauty, geology, outdoor activities, anthropology, community events, lifelong learning opportunities, history, culture, and the arts? Dyes ❑ No If yes, please describe. Answer: Yes. This festival positively impacts the north Olympic Peninsula through amplifying the coastal regions around the Salish Sea, its industries, First People, and the signature maritime resource; the Dungeness crab. With a footprint firmly established in downtown Port Angeles' Waterfront District, Hollywood Beach, City Pier, and Wharf area, it truly has become a legacy event for the entire community, and beyond. 8. Does your operation/facility support efforts to improve information on existing City of Port Angeles tourist attractions and facilities? ❑Yes ❑ No If yes, please describe. Answer: Yes — The Dungeness Crab Festival is based in downtown Port Angeles. This helps to highlight some of the main features of Port Angeles including the waterfront, downtown restaurants, business and the city pier. The festival info booth will include promotional materials from other organizations, specifically the new Waterfront District walking map that highlights areas of interest in the city. 9. Describe how your request will promote existing lodging establishments, restaurants, and businesses located in the City of Port Angeles. Please be specific. Answer: CrabFest is projected to draw 15,000 individuals over a three-day weekend in October; normally the end of a busy summer season. This infusion of people spending their money at downtown retailers, restaurants, and tour operators will be a needed boost to the economy, and in partnership with Olympic Peninsula Tourism, a booking platform has been established for easier accommodation resources. Additionally, the Peninsula Daily News prints advertisements featuring a fresh sheet over the festival weekend, utilizing the signature crustacean as a centerpiece ingredient. City of Port Angeles 2024 Lodging Tax Fund Non -Event Application — Round 2 Page 4 10. Describe how your request will create partnerships and synergies with existing City of Port Angeles organizations to develop and promote attractions and events for visitors. Answer: As mentioned above, CrabFest is partnering with many local organizations to bring a community - based feel to the event, provide exposure for smaller organizations, and create a more well-rounded experience for the visitor. The event will utilize the newly created Waterfront District walking map to bring awareness to downtown experiences. CrabFest will also offer support to other groups by loaning physical assets. Budget and RCW related Questions 11. What is the overall budget for your operation/facility? What percent of the budget are you requesting from Port Angeles Lodging Tax Fund? What percentage of your budget is related to tourism and marketing activities? (may reference attached budget). Answer: The overall budget for our operation is $607,500. The festival is requesting $40,500 or approximately 6.83% of the overall budget for help with the operations of The Dungeness Crab Festival. The marketing / advertising budget is $71,000 or 11.6% of the overall budget. 12. How does this proposal demonstrate use of Lodging Tax Funds in accordance with RCW 67.28.1816? Please be specific and cite code directly. Answer: The RCW states that lodging tax revenues may be used for "the marketing and operations of special events and festival designed to attract tourists." The Dungeness Crab Festival projects attracting an audience of 15,000 attendees, with approximately 4,000 traveling from Vancouver Island. The lodging tax dollars requested will be used directly to support the operations of the crab feed, the largest component of the festival, as well as signage to benefit the tourist's experience in Port Angeles, and overnight security to protect vendor's assets and festival infrastructure. ature and Certification: I am an authorized agent of the organization/agency applying for funding. I have read the application instructions and understand that: • I am proposing a tourism -related service for 2023. If awarded, my organization intends to enter into a Municipal Services Contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit to use City property, if applicable. The City of Port Angeles will only reimburse those costs actually incurred by my organization/agency and only after the service is rendered, paid for if provided by a third party, and a signed Request for Reimbursement form (or other form acceptable to the City) has been submitted to the City, including copies of invoices and payment documentation. City of Port Angeles 2024 Lodging Tax Fund Non -Event Application — Round 2 Page 5 • My agency will be required to submit a report documenting economic impact results in a format determined by the City. As a condition of this application for funding if any funding is provided by the City of Port Angeles using lodging tax funds, I agree to provide all written reports required by the City in accordance with the reporting deadlines established by the City. Any funding that is received through this program requires awardees to cite the City of Port Angeles as a funding partner on any website or promotional materials. This signature is also acknowledgment of reading and understanding, in its entirety, the application and its cover letter, and your responsibilities as a grant applicant and recipient. Please save this application as a PDF document and sign digitally in Adobe Reader or Acrobat. Learn More Here. Rose Thompson Print Name of Applicant Signature May 15, 2024 Date To be eligible for consideration, your complete proposal must be received by the deadline. The Committee will review proposals in a public meeting and determine funding recipients and levels of funding. Submit one digital copy of the proposal coversheet, completed questionnaire, and any attachment in ONE pdf document to: ced@citvofpa.us • If you have any questions on how to submit, please contact the above email. • You must complete and sign the application. The proposal and all documents filed with the City are considered public records. The City may choose to post on its website copies of the proposals and attached documents. City of Port Angeles 2024 Lodging Tax Fund Non -Event Application — Round 2 Page 6 Firefox https:Hccfs.sos.wa.gov/?_gl=1*e2hj9b*_ga*MTU5MjAwNzAzMy4xN... BUSINESS INFORMATION Business Name: THE DUNGENESS CRAB FESTIVAL UBI Number: 605 466 221 Business Type: WA NONPROFIT CORPORATION Business Status: ACTIVE Principal Office Street Address: Principal Office Mailing Address: Expiration Date: 03/31/2025 Jurisdiction: UNITED STATES, WASHINGTON Formation/ Registration Date: 03/11/2024 Period of Duration: PERPETUAL Inactive Date: Nature of Business: Charitable Corporation: Rr Nonprofit EIN: Most Recent Gross Revenue is less than $500,000: Rr Has Members: El Public Benefit Designation: El Host Home: REGISTERED AGENT INFORMATION Registered Agent Name: NEIL CONKLIN Street Address: 149 WILDFLOWER LN, PORT ANGELES, WA, 98362-8138, UNITED STATES Mailing Address: 149 WILDFLOWER LN, PORT ANGELES, WA, 98362-8138, UNITED STATES 1 of 2 5/15/2024, 3:31 PM Firefox https:Hccfs.sos.wa.gov/?_gl=1*e2hj9b*_ga*MTU5MjAwNzAzMy4xN... GOVERNORS Title Governors Type Entity Name First Name Last Name 2 of 2 5/15/2024, 3:31 PM Dungeness Crab & Seafood Festival 2024 Budget 2024 REVENUE Sales Crab Feed 240,000 Merchandise 12,000 Wine Sales 30,000 Beer Sales 40,000 Contracting Food Vendors 14,000 Vendor Booths 13,500 Event Registration Fees Crab Derby 0 Sponsorships 52,500 Grants 7,500 am County LTAC 157,500 ]OrPVB7 Non -Event 40,500 City Event 10,000 Crab Market Discounts -10,000 Total Revenue $607,500 EXPENDITURES Purchases Crab Feed 95,000 Crab Produce 15,000 Wine 10,000 Beer 10,000 Crab Derby 0 Merchandise 5,000 Supplies - Crab Feed Supplies - Decorations 6,000 Subcontractors Production / Support Staff Crab Cooking Operations Crab to Go Cooking 3,000 Music Program 15,000 Cooking Education 12,000 Merchant Fees 3,000 Advertising / Marketing Logo Design 2,500 Print Advertising 20,000 Online Advertising 18,000 Social Media / Marketing 8,000 Sponsors 6,000 Wages - W2 Executive Director 50,000 Finance Director 25,000 Professional Fees -Accounting 4,000 Office Supplies 2,000 Education Programs 10,000 Equipment Expenses 40,000 Production Expense 54,500 Sanitation 10,000 Security - EMS 7,500 Signage 7,500 Volunteers Shirts 4,000 Hospitality 2,000 Licenses and Permits 3,000 Rent - Storage 0 Telephone 0 Utilities 0 Postage 500 Insurance 5,000 Charitable Contributions 40,000 Payroll Taxes 17,500 Misc Expenditures Consulting Fee $30,000 Loan From Shareholders $10,000 Total Expenditures $586,000 Reserve Build-up $20,500 NET OPERATING REVENUE $1,000 OF PORT 4,V G'~ `2024 Lodging Tax Fund Event Application ROUND 2 This application is for Event related proposals only. Please review the LTAC Vision, Goals and Priorities for Lodging Tax Funding Programs to assist answering your application questionnaire. Click here for more general information about the Lodging Tax Program. If you have any questions regarding this application process or the grant opportunity itself, please contact Planning Supervisor Ben Braudrick at 360-406-0654, or email ced@cityofpa.us. All applications must be sent to ced@cityofpa.us by 5:00 PM, May 15, 2024. Starting in 2024: Any event using City Property or right of way is required to submit an ADA parking plan that identifies existing or proposed ADA parking spaces. Funding Priorities —Events: • Event Funding is capped at $10,000 per year per event for new events (events in operation for 5 years or less). • Event funding is capped at $5,000 per year per event for legacy events (events in operation 6 years or more). • Review events also based upon intangible benefits for the community, including arts and culture, local economic development, and regional/statewide/national/international exposure. • Lend support to a diverse range of tourism sustainable activities to encourage visitors to enjoy longer stays and return often. • Encourage events to become self-sufficient. • Encourage the creation of new events and off-peak that drive an increase in Lodging Tax. • Encourage the potential growth of existing events. Support of organizations and projects that promote coordination and cooperation in tourism activities. • Develop innovative opportunities that improve the tourist/resident relationship. • Support events that demonstrate regional marketing and marketing partnerships with other local/regional marketing organizations. • Support Projects that demonstrate a clear marketing strategy and business goals. Scoring Criteria for New Event Grant proposals —100 possible points: 1. The project or event plan is clear, and the proposal reflects enough detail to effectively determine the potential to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) 2. This project statistically demonstrates a result in overnight stays. (Room nights: 20 pts. — over 200, 15 pts.—100-200, 10 pts. — 50-100, 5 pts. — less than 50) 3. The proposal demonstrates the organization is working in partnership with fellow organizations and businesses. (20 pts.) 4. The project has clear marketing goals and a defined promotion plan. (10 pts.) 5. This project occurs in non -demand periods (10 pts) 6. The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts, culture, recreation, education, or historic significance) (10 pts.) 7. The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.) (5 pts.) Scoring Criteria for Legacy Event Grant proposals —100 possible points: 1. Demonstrates a proven track record to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) 2. Demonstrates ability for continued increase in overnight stays by tourists in lodging establishments within the City. (25 pts.) 3. This project occurs in non -demand periods. (20 pts) 4. The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts, culture, recreation, education, or historic significance). (20 pts.) 5. The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.). (10 pts.) Applicant Information Event Name: Big Hurt Date/s of Event: Sept 28 Event Age: 9 Amount Requesting: $400 additional (amendment to previous ROW grant of $3,000, for a total end amount of 53.400 with new amount and ureviously-awarded amount combined) Grant Application Contact Business or Individual Operating Event: Peninsula Adventure Sports This should be the name intended to receive the contract and consistent with the W-9 Primary Contact: Lorrie Mittmann Phone #: (360)775-4620 Contact Email: lorrie.mittmann(@Rmail.com TviDe of Business ❑X LLC ❑Sole Proprietor ❑Partnership ❑C-Corp ❑S-Corp ❑501C (_) ❑Other: Will your event require City traffic control or incur utility expenses? ❑x Yes ❑ No (If yes, a coordination meeting with City Staff is required to occur at least 30 days prior to the event ) Complete Application Includes (check all that apply): ❑x Application Questionnaire —the rest have all been previously submitted ❑ Full Event Budget (Including highlighted items applicable to grant request) ❑ NEW: ADA Parking Plan (If using City Property or Right of Way) ❑ W-9* (with organization name and address where reimbursement check will be sent) *This should be the name intended to receive the contract and consistent with the W-9 ❑ Documentation of State Tax ID Number City of Port Angeles 2024 Lodging Tax Fund Event Grant Application Page 1 Applicant Questionnaire Basic Event Information 1. Describe your event in a brief 2-3 sentence narrative. Answer: Multi -sport race including 4 legs — mountain bike, kayak, rood bike, and run. Participants can race solo or in relay teams. 2. Is this a new event? If not, what is the age of the event? If this event has been awarded lodging tax event grant funding in the past, are there changes to the event next year? Answer: This will be year 9 of the event. 3. Is there a host hotel for your event? If yes for returning events, list the host hotel and an estimate of how many rooms were booked last year. How did you obtain this data? Answer: 4. Will the event necessitate the obstruction or use of the public right-of-way, public utility hookups and/or Police or Fire assistance? If the event is using City Property or right of way an ADA parking plan that identifies existing or proposed ADA parking spaces is required to be submitted as an attachment to the application. City Property: ®Yes ❑ No If yes, please describe in detail below. Right of way: ®Yes ❑ No If yes, please describe in detail below. Answer: 5. What is the amount you are requesting from the City for such public right-of-way permits or assistance and what will it be used for? Please be as accurate as possible. You can email publicworksinbox@cityofpa.us for an estimate. The LTAC will create a ROW reimbursement budget based upon this amount as a maximum. Answer: $ 400 - this is an amendment request — I was previously awarded $3,000 for ROW but have since learned that the ROW permit fee went up on January Vt (after the LTAC awards last fall). So the request with the previous amount and new amount combined to be $3,400 General Budget Questions 6. Please provide the details on this event's annual budget An itemized event budget is a required attachment to this application, in addition to the table on the following page_ Budgeted Cost by Type Total Estimated E Requested LTAX 1. Marketing — Local $ Not Funded By LT 2. Marketing — Beyond 50 miles $ $ 3. Marketing — Website $ $ 4. Event SWAG $ $ 5. Business Operation (Office Personnel) $ $ 6. Event Operation (Non -ROW and Uti $ $ City of Port Angeles 2024 Lodging Tax Fund Event Grant Application Page 2 II 7. ROW and Utility Requirements $ $ 8. Other (Describe): $ $ Total Event Cost $ $ How much of that budget will be spent on advertising outside Clallam County? What kind of advertising is proposed? Describe your marketing strategy for the event. Answer: 8. Do you have other event sponsors? If so, how much income do you plan to receive in total from other sponsors? Answer: LTAC Funding Priorities Questions 9. Describe the desired and anticipated audience of the event. Is the event focused on local residents or people outside Clallam County? Answer: 10. Describe how the event encourages visitors to enjoy longer stays and return to the City of Port Angeles. Answer: 11. Does the event provide any opportunities that improve the tourist/resident relationship? ❑Yes ❑ No If yes, please describe. Answer: 12. The City encourages events that provide intangible benefits for the community, including arts and culture, local economic development, and regional/statewide/national/international exposure. Describe how this event fulfills this priority? Answer: 13. Is the event held in coordination or with the cooperation of other events or tourism activities in the City of Port Angeles? ❑Yes ❑ No If yes, please describe. Answer: 14. How does this event support or involve City of Port Angeles businesses or organizations? Answer: 15. Does this event benefit the entire Clallam County and/or Olympic Peninsula? ❑Yes ❑ No If yes, please explain how. Answer: City of Port Angeles 2024 Lodging Tax Fund Event Grant Application Page 3 16. If your event has occurred in the past, what will you or your organization do differently this year that will improve upon last year's event? Answer: JLARC Reporting Question 17. Based on State mandated reporting, please complete items A thru F below. If this is a new event or the event did not occur in 2023, put n/a in the 2023 column. The 2024 column is the anticipated number of people. A requirement of the award reimbursement is the tracking of these lodging statistics. 1-5 Word State Mandated Lodging Reporting Questions Methodology 2023 2024 used to report a. Overall attendance at your proposed event/activity/facility. b. Number of people who will travel more than 50 miles for your event/activity. c. Of the people who travel more than 50 miles, the number of people who will travel from another country or state. d. Of the people who travel more than 50 miles, the number of people who will stay overnight in Port Angeles or the Port Angeles area. e. Of the people staying overnight, the number of people who will stay in PAID accommodations (hotel/motel/bed- breakfast/short term rental) in Port Angeles or Port Angeles area. f. Number of paid lodging room nights resulting from your proposed event. (example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) City of Port Angeles 2024 Lodging Tax Fund Event Grant Application Page 4 Signature and Certification I am an authorized agent of the organization/agency applying for funding. I have read the application instructions and understand that: • 1 am proposing a tourism -related service for 2024. If awarded, my organization intends to enter into a Municipal Services Contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit to use City property, if applicable. • The City of Port Angeles will only reimburse those costs actually incurred by my organization/agency and only after the service is rendered, paid for if provided by a third party, and a signed Request for Reimbursement form (or other form acceptable to the City) has been submitted to the City, including copies of invoices and payment documentation. • My agency will be required to submit a report documenting economic impact results in a format determined by the City. Access the form here: As a condition of this application for funding if any funding is provided by the City of Port Angeles using lodging tax funds, I agree to provide all written reports required by the City in accordance with the reporting deadlines established by the City. Any funding that is received through this program requires awardees to cite the City of Port Angeles as a funding partner on any website or promotional materials. This signature is also acknowledgment of reading and understanding, in its entirety, the application and its cover letter, and your responsibilities as a grant applicant and recipient. Please save this application as a PDF document and sign digitally in Adobe Reader or Acrobat. Learn More Here. Lorrie Mittmann Print Name of Applicant Z_-&4A'� 5/20/2024 Signature Date To be eligible for consideration, your complete proposal must be received by the deadline. The Committee will review proposals in a public meeting and determine funding recipients and levels of funding. Submit one digital copy of the proposal coversheet, completed questionnaire, and any attachment in ONE pdf document to: ced@cityofpa.us • If you have any questions on how to submit, please contact the above email. • You must complete and sign the application. You can pdf the document and sign digitally using adobe reader. The proposal and all documents filed with the City are public records. The City may choose to post on its website copies of the proposals and attached documents. City of Port Angeles 2024 Lodging Tax Fund Event Grant Application Page 5 ORDINANCE NO. 3 3 AN ORDINANCE of the City of Port Angeles, Washington eliminating the ownership and parcel limitations on Short -Term Rentals for those owners compliant with Ordinance 3577 and the City's 2023 Moratorium as found in Chapter 17.23.070 (C) and (D) of the Port Angeles Municipal Code. WHEREAS, in 2017 the City Council passed Ordinance 3577 which created zoning -based location criteria for Short -Term Rentals; and WHEREAS, the City recognizes that a limited number of Short -Term Rental owners were in full with compliance with Ordinance 3577 and the City's 2023 Moratorium; and WHEREAS, in 2024 the City Council passed Ordinance 3728 which implemented detailed regulations for Short -Term Rental operations, including a fee structure, licensing requirements, a platform -based enforcement mechanism, a City provided fire life -safety inspection program, and a limit of one Short -Term Rental license per owner, per marital community, and per parcel; and WHEREAS, the City Council supports allowing such owners of Short -Term Rental properties who were operating Short -Term Rental units in compliance with Ordinance 3577 and the City's 2023 Moratorium the opportunity to apply for licensing, Now, Therefore, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Subsections (C) and (D) of Section 17.23.070 of the Port Angeles Municipal Code are hereby amended as follows: C. Only one short-term rental license will be issued per parcel, provided, however, that owners of short-term rental units are exempt from this limitation if they were 1) in operation prior to July 1, 2024, (2) fully compliant with Ordinance 3577 and the City's 2023 Moratorium, and (3) still under the same ownership as on July 1, 2024. 1 `.. D. Only one short-term rental license will be issued per Owner, provided, however, that owners of short-term rental units are exempt from this limitation if they were (1) in operation prior to July 1, 2024, (2) fully compliant with Ordinance 3577 and the City's 2023 Moratorium, and (3) still under the same ownership as on July 1, 2024. Section 2. - Corrections The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references to other local, state, or federal laws, codes, rules or regulations, or ordinance numbering, section/subsection numbers and any references thereto. Section 3. - Severability If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 4. — Effective Date This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect on August 26, 2024, after publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 20 day of 1411i lts4- , 2024. AS TO FORM: r William E. Bloor, City Attorney ATT w �^ Kari Martinez -Bailey, City rk Alr__� Kate Dexter, Mayor Summary of Ordinance Adopted by the Port Angeles City Council on August 20, 2024 ORDINANCE NO. 3733 AN ORDINANCE of the City of Port Angeles, Washington eliminating the ownership, building, and parcel limitations on Short -Term Rentals for those owners compliant with Ordinance 3577 and the City's 2023 Moratorium as found in Chapter 17.23.070 (C) and (D) of the Port Angeles Municipal Code. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect on August 25, 2024, after publication of an approved summary thereof consisting of the title. The full texts of Ordinances are available at City Hall in the Clerk's office, on the City's website at www.cityofpa.us or will be mailed upon request. Kari Martinez -Bailey City Clerk Published by summary: August 23, 2024 August 2024 Room Tax Report %Change YTD-over-YTD over prior % change from YTD 2019 20.42% 131.67 Clal. Co Janua February March April May June July August September October November December Full Year YTD 2024 $60,741.79 $70,762.03 $112,927.33 $115,299.87 $140,885.40 $156,244.77 $205,662.20 $266,244.40 $1,128,767.79 $1,128,767.79 2023 $58,949.27 $55,738.41 $99,500.62 $63,119.24 $110,307.80 $134,698.33 $180,516.76 $234,491.47 $265,256.38 $230,245.41 $203,092.91 $100,920.77 $1,736,837.37 $937,321.90 1.66% 2022 $61,655.81 $61,942.93 $94,697.66 $102,318.23 $121,982.73 $126,841.89 $153,765.97 $198,802.60 $224,118.46 $212,620.30 $182,578.41 $110,337.43 $1,651,662.42 $922,007.82 11.24% 2021 $41,234.47 $52,664.55 $73,732.76 $71,384.48 $114,540.40 $130,026.22 $151,555.38 $193,691.88 $192,217.99 $198,433.27 $169,412.80 $95,934.87 $1,484,829.07 $828,830.14 172.01% 2020 $32,556.07 $37,693.92 $40,679.21 $39,731.36 $6,289.26 $2,198.56 $43,110.81 $102,444.89 $160,075.87 $132,469.30 $124,311.26 $66,996.65 $788,557.16 $304,704.08 -37.46% 2019 $21,055.74 $43,046.43 $37,244.32 $28,807.02 $63,079.64 $65,055.68 $93,931.88 $135,017.28 $156,745.60 $152,906.83 $131,121.09 $63,596.63 $991,608.14 $487,237.99 17.36% 2018 $20,039.32 $58,345.54 $25,978.70 $29,671.08 $49,322.91 $45,182.11 $73,573.25 $113,039.12 $115,085.98 $169,643.01 $173,853.16 $44,337.19 $918,071.37 $415,152.03 -1.06% 2017 $19,737.28 $57,889.40 $26,236.56 $21,010.60 $39,746.00 $78,751.14 $78,136.72 $98,096.40 $105,764.40 $102,560.50 $114,945.08 $45,556.24 $788,430.32 $419,604.10 P.A. JanuaryFebruaryMarch April May June Jul August September October November December Full Year YTD %Change 2024 $32,226.49 $50,223.27 $39,212.16 $69,558.60 $83,193.91 $101,515.07 $107,133.96 $166,815.76 $649,879.22 $649,879.22 3.61 2023 $39,646.93 $35,798.37 $46,591.47 $58,992.73 $73,588.70 $88,799.83 $123,124.35 $160,665.60 $231,241.01 $212,086.03 $179,946.56 $69,717.38 $1,320,198.96 $627,207.98 17.45% 2022 $37,706.01 $31,718.02 $41,282.90 $50,058.81 $67,040.22 $73,265.10 $102,061.88 $130,873.85 $202,015.13 $188,341.61 $136,124.80 $79,898.40 $1,140,386.73 $534,006.79 16.84% 2021 $29,706.66 $27,669.61 $34,779.78 $35,259.89 $55,570.09 $68,735.54 $81,724.74 $123,597.72 $194,139.64 $180,458.08 $78,632.65 $87,518.66 $997,793.06 $457,044.03 124.52% 2020 $34,334.66 $30,426.63 $28,744.11 $31,752.03 $14,023.82 $5,387.68 $21,148.05 $37,748.92 $85,301.46 $100,138.89 $71,138.54 $47,848.92 $507,993.71 $203,565.90 -44.29% 2019 $29,107.95 $31,261.66 $26,222.34 $22,065.27 $39,640.08 $48,157.01 $72,624.87 $96,293.39 $142,359.68 $144,375.36 $94,453.64 $52,463.96 $799,025.21 $365,372.57 5.70% 2018 $18,643.30 $30,612.54 $22,886.34 $24,066.14 $36,654.61 $47,586.77 $71,125.43 $94,107.25 $144,298.29 $142,047.88 $93,364.80 $43,459.70 $768,853.05 $345,682.38 10.92% 2017 $21,593.26 $26,565.78 $19,321.88 $24,119.06 $30,060.44 $41,111.18 $59,074.38 $89,816.42 $135,072.98 $137,473.32 $97,199.10 $50,434.30 $731,842.10 $311,662.40 Se uim JanuaryFebruaryMarch Aril May June Jul August September October November December Full Year YTD %Change 2024 $21,129.62 $16,028.74 $21,146.78 $34,211.74 $38,808.18 $44,846.28 $51,035.42 $94,164.75 $321,371.51 $321,371.51 9.10% 2023 $24,114.78 $19,449.48 $22,585.68 $24,531.48 $28,138.20 $40,697.46 $48,902.96 $86,134.08 $99,044.34 $82,704.66 $57,735.28 $25,668.78 $559,707.18 $294,554.12 8.37% 2022 $19,944.37 $18,715.99 $20,211.44 $27,275.46 $30,515.01 $29,776.90 $55,423.76 $69,937.34 $85,749.60 $70,343.96 $77,956.25 $27,614.08 $533,464.16 $271,800.27 2.72% 2021 $16,542.54 $15,096.62 $20,862.28 $27,091.77 $28,950.88 $41,323.43 $53,995.58 $60,732.77 $50,049.48 $96,659.96 $45,675.45 $27,574.44 $484,555.20 $264,595.87 111.93% 2020 $14,435.53 $16,706.72 $17,118.28 $15,188.08 $4,791.47 $15,904.01 $16,176.22 $24,528.28 $58,171.52 $36,833.06 $38,134.39 $25,872.15 $283,859.71 $124,848.59 -34.64% 2019 $15,982.29 $14,533.37 $13,513.48 $13,753.99 $24,683.51 $25,005.68 $38,439.35 $45,097.27 $68,994.24 $63,544.40 $42,190.78 $34,093.55 $399,831.91 $191,008.94 5.06% 2018 $14,979.30 $14,306.04 $14,275.72 $16,544.24 $19,538.77 $25,626.37 $35,058.87 $41,486.18 $66,161.67 $83,245.17 $20,197.47 $26,663.96 $378,083.76 $181,815.49 9.97% 2017 $15,121.34 $14,273.08 $11,956.78 $14,553.62 $18,402.28 $23,241.58 $30,288.04 $37,489.36 $58,883.36 $59,745.86 $42,810.06 $22,808.58 $349,573.94 $165,326.08 Forks JanuaryFebruaryMarch April May June Jul August September October November December Full Year YTD %Change 2024 $17,585.39 $20,830.21 $31,577.98 $34,854.63 $50,069.60 $51,945.54 $69,397.43 $74,238.12 $350,498.90 $350,498.90 26.15% 2023 $19,062.47 $14,673.91 $26,494.31 $27,981.59 $35,900.21 $35,609.87 $51,502.75 $66,612.64 $87,112.29 $69,883.08 $59,562.27 $34,059.84 $528,455.23 $277,837.75 23.84% 2022 $15,177.37 $11,634.90 $20,071.35 $24,744.51 $27,189.49 $30,800.76 $40,135.51 $54,601.76 $57,910.36 $60,177.42 $50,155.28 $35,089.42 $427,688.13 $224,355.65 16.96% 2021 $11,870.47 $9,868.20 $13,837.32 $13,862.82 $27,560.75 $29,628.50 $35,278.02 $49,920.41 $51,139.37 $57,454.61 $42,069.36 $25,839.09 $368,328.92 $191,826.49 172.57% 2020 $9,609.28 $7,984.88 $8,996.30 $8,947.36 $8,756.91 $648.59 $7,845.14 $17,587.44 $33,530.16 $42,082.24 $30,870.12 $21,251.12 $198,109.54 $70,375.90 -42.69% 2019 $8,841.54 $6,178.36 $8,335.22 $11,118.42 $11,925.56 $16,154.91 $26,893.64 $33,349.29 $41,329.82 $42,993.27 $30,125.36 $16,484.04 $253,729.43 $122,796.94 19.89% 2018 $7,914.92 $7,290.66 $6,511.72 $9,384.98 $13,887.94 $11,590.67 $19,384.22 $26,460.48 $37,428.29 $31,991.26 $26,305.63 $13,359.95 $211,510.72 $102,425.59 10.28% 2017 $6,965.82 $6,271.14 $8,455.22 $7,215.28 $10,891.28 $11,614.02 $18,080.80 $23,388.14 $29,879.18 $30,043.92 $27,283.60 $12,806.26 $192,894.66 $92,881.70 Jeff. Co JanuaryFebruaryMarch Aril May June Jul August September October November December Full Year YTD % Change 2024 $38,324.51 $38,180.22 $33,816.10 $41,251.65 $52,202.74 $62,402.88 $68,790.07 $94,291.87 $429,260.04 $429,260.04 -26.28% 2023 $38,585.12 $52,737.59 $71,172.47 $142,896.71 $56,232.42 $60,370.02 $68,684.39 $91,609.47 $98,727.44 $93,073.23 $79,199.32 $49,318.21 $902,606.39 $582,288.19 19.71 2022 $39,468.68 $43,484.52 $40,797.64 $55,439.56 $60,886.96 $64,213.58 $82,763.16 $99,377.25 $113,177.85 $46,239.34 $87,442.65 $59,924.17 $793,215.36 $486,431.35 4.56% 2021 $38,925.82 $45,229.94 $46,407.13 $43,406.48 $65,961.50 $69,432.85 $70,727.44 $85,104.28 $90,607.51 $67,898.24 $102,436.87 $53,062.58 $779,200.64 $465,195.44 134.95% 2020 $31,208.52 $33,263.68 $28,921.38 $28,566.17 $11,196.91 $533.76 $22,715.37 $41,591.37 $75,131.03 $78,437.33 $75,232.02 $54,415.58 $481,213.12 $197,997.16 -37.19% 2019 $28,817.97 $40,024.49 $24,277.10 $21,724.70 $40,545.40 $42,349.77 $47,889.57 $69,624.83 $87,495.61 $59,893.26 $64,163.76 $41,780.75 $568,587.21 $315,253.83 7.31% 2018 $22,594.98 $45,060.38 $18,799.70 $23,064.24 $40,396.57 $35,892.03 $43,754.88 $64,217.70 $68,130.01 $64,462.13 $62,351.70 $45,163.84 $533,888.16 $293,780.48 4.57% 2017 $19,177.76 $52,819.70 $16,661.22 $20,633.70 $37,946.58 $31,161.52 $38,074.08 $64,460.32 $56,181.88 $58,058.42 $68,607.38 $32,423.26 $496,205.82 $280,934.88 Port T. JanuaryFebruaryMarch April May June Jul August September October November December Full Year YTD % Change 2024 $33,325.46 $31,625.90 $24,463.86 $31,819.78 $34,404.50 $46,078.18 $51,531.62 $70,844.89 $324,094.19 $324,094.19 -5.32% 2023 $56,413.84 $31,062.76 $23,460.18 $30,351.98 $37,679.22 $44,754.59 $51,449.27 $67,147.87 $83,971.10 $92,652.96 $74,081.59 $47,710.72 $640,736.08 $342,319.71 19.44% 2022 $33,015.90 $34,042.91 $20,884.09 $29,606.77 $37,389.56 $31,409.19 $50,459.79 $49,784.62 $54,139.79 $128,765.18 $64,468.02 $68,201.07 $602,166.89 $286,592.83 7.89% 2021 $21,393.25 $20,252.85 $19,399.19 $21,639.46 $38,131.79 $35,371.78 $44,684.07 $64,751.90 $77,672.97 $81,453.56 $58,652.34 $41,675.55 $525,078.71 $265,624.29 60.74% 2020 $32,168.38 $29,943.18 $25,007.02 $18,176.86 $12,145.41 $4,877.35 $10,074.67 $32,855.52 $40,203.86 $45,121.84 $56,031.27 $32,941.20 $339,546.56 $165,248.39 -42.66% 2019 $31,064.06 $25,832.94 $26,895.65 $21,384.31 $34,548.20 $40,498.09 $47,394.37 $60,561.56 $82,013.38 $89,017.30 $61,722.25 $43,381.46 $564,313.57 $288,179.18 5.73% 2018 $28,204.18 $27,142.20 $21,658.80 $28,774.07 $31,927.59 $35,658.03 $43,446.89 $55,747.64 $75,133.29 $79,021.22 $65,074.84 $42,396.64 $534,185.39 $272,559.40 5.40% 2017 $29,274.20 $26,849.56 $18,613.82 $23,770.60 $30,209.64 $35,699.90 $40,149.94 $54,029.42 $76,065.76 $72,230.96 $61,921.74 $39,687.46 $508,503.00 $258,597.08 Figures are acquired from the Dept. of Revenue (www.dor.wa.gov) and are two months behind. Figures are the total of both "Special Hotel/Motel' and "Transient Rental" taxes combined. Percentage is the amount changed from one year (month to date) to the next (month to date). Clallam, Jefferson, Grays Harbor, and Mason County figures refer to all lodgings within county borders excluding the major towns already listed. 70.11 77. 71. 46. 68.25 54.21 56.21 % Chan! 36.1 E 84.7C 54.3C 47.5E Cham 12.4E 18.79 -0.5E -7.82 Datasource: Washington Dept of Revenue Compiled by OPVB Page 1 of 2 9/2/2024 GHC January February March April May June July August September October November December Full Year YTD %Change %Change 2024 $148,193.89 $157,499.57 $123,929.58 $160,089.57 $174,397.33 $200,904.57 $229,646.01 $316,257.70 $1,510,918.22 $1,510,918.22 1.51% 42.84% 2023 $139,826.67 $132,216.53 $139,986.97 $137,406.53 $169,158.39 $225,295.09 $221,593.04 $322,990.57 $485,569.86 $475,226.71 $294,176.40 $177,392.53 $2,920,839.29 $1,488,473.79 -13.21% 40.72% 2022 $200,051.49 $165,251.74 $173,344.13 $198,550.60 $194,435.68 $251,676.25 $222,216.35 $309,597.61 $449,459.48 $470,056.72 $284,227.52 $204,428.00 $3,123,295.57 $1,715,123.85 -0.86% 62.15% 2021 $163,455.33 $151,458.09 $165,857.08 $158,110.02 $227,172.49 $259,836.06 $258,628.56 $345,427.97 $437,552.54 $459,824.68 $329,354.11 $203,581.18 $3,160,258.11 $1,729,945.60 105.76% 63.55% 2020 $107,691.21 $111,676.01 $98,994.00 $100,371.96 $40,635.18 $21,656.17 $152,778.09 $206,945.35 $334,312.32 $322,585.87 $291,095.32 $192,631.07 $1,981,372.55 $840,747.97 -20.52% 2019 $102,909.29 $114,433.41 $96,832.56 $87,023.39 $126,354.51 $156,435.02 $153,527.59 $220,231.99 $321,894.62 $352,375.57 $203,314.40 $113,788.10 $2,049,120.45 $1,057,747.76 13.45% 2018 $82,274.94 $110,148.38 $86,566.46 $79,859.81 $109,534.12 $137,838.11 $128,984.49 $197,123.24 $276,957.80 $310,206.72 $202,243.41 $82,665.22 $1,804,402.70 $932,329.55 6.36% 2017 $83,177.67 $112,472.81 $79,383.47 $79,146.08 $93,415.31 $137,343.53 $120,308.75 $171,347.46 $247,909.84 $283,083.61 $209,366.60 $108,503.98 $1,725,459.11 $876,595.08 M.Cc January February March April May June July August September October November December Full Year YTD %Change %Change 2024 $57,850.29 $69,407.08 $66,164.28 $75,192.48 $94,343.10 $92,374.38 $102,389.48 $125,357.37 $683,078.46 $683,078.46 11.74% 120.38% 2023 $49,680.94 $52,715.40 $66,073.45 $53,542.98 $79,767.71 $83,681.92 $100,482.93 $125,383.85 $154,040.34 $143,465.68 $96,301.09 $61,082.79 $1,066,219.08 $611,329.18 7.02% 97.23% 2022 $52,626.05 $52,740.94 $54,848.06 $66,961.90 $82,481.51 $81,911.30 $76,419.32 $103,214.15 $140,312.32 $133,572.06 $98,607.16 $75,248.06 $1,018,942.83 $571,203.23 11.31% 84.28% 2021 $34,594.19 $42,724.13 $41,657.39 $50,623.94 $75,985.97 $83,727.89 $85,175.91 $98,683.49 $105,649.79 $111,013.69 $80,629.03 $59,267.21 $869,732.63 $513,172.91 118.33% 65.56% 2020 $31,314.22 $32,150.44 $30,791.06 $31,993.26 $12,187.26 $4,516.34 $30,770.14 $61,326.82 $82,275.33 $88,480.56 $65,498.51 $48,699.22 $520,003.16 $235,049.54 -24.17% 2019 $30,095.47 $46,595.52 $24,616.02 $24,443.49 $36,924.43 $38,702.51 $47,304.43 $61,277.03 $82,197.42 $83,452.47 $50,981.86 $35,411.70 $562,002.35 $309,958.90 23.56% 2018 $19,030.90 $50,294.72 $16,998.28 $18,402.06 $29,843.96 $29,951.42 $35,749.74 $50,591.09 $61,325.21 $64,961.27 $68,876.48 $29,646.15 $475,671.28 $250,862.17 16.98% 2017 $15,420.46 $47,592.24 $15,385.16 $19,868.54 $22,837.26 $24,647.22 $27,315.00 $41,386.28 $54,988.44 $53,916.36 $46,572.74 $21,414.84 $391,344.54 $214,452.16 Shelton January February March Aril May June July August September October November December Full Year YTD %Change %Change 2024 $5,534.66 $3,774.92 $4,678.94 $2,821.00 $4,875.88 $4,839.72 $5,226.96 $6,263.26 $38,015.34 $38,015.34 1.39% 25.05% 2023 $4,768.02 $4,311.46 $3,152.28 $3,675.67 $4,255.14 $4,153.86 $5,975.88 $7,200.20 $8,485.20 $6,932.92 $6,327.32 $6,318.16 $65,556.11 $37,492.51 -0.69% 23.33% 2022 $5,301.72 $3,981.96 $4,086.44 $3,077.98 $4,329.87 $5,342.04 $5,220.18 $6,411.76 $7,699.56 $7,041.18 $5,814.64 $6,805.74 $65,113.07 $37,751.95 11.46% 24.18% 2021 $3,507.72 $2,979.00 $3,617.06 $3,167.68 $4,748.30 $4,787.16 $4,995.16 $6,067.50 $6,847.04 $6,465.02 $5,485.90 $3,782.20 $56,449.74 $33,869.58 55.50% 11.41% 2020 $3,579.84 $2,937.72 $2,817.24 NA $1,877.78 $3,115.18 $3,446.58 $4,007.32 $4,361.12 $5,695.20 $4,310.88 $4,195.34 $40,344.20 $21,781.66 -28.35% 2019 $3,549.69 $3,176.13 $3,680.30 $3,468.74 $2,158.72 $5,113.21 $4,313.81 $4,940.31 $5,584.00 $5,682.24 $5,100.66 $4,091.58 $50,859.391 $30,400.91 22.41% 2018 $2,446.48 $2,526.80 $2,095.86 $2,430.56 $3,971.49 $3,401.39 $3,807.18 $4,156.45 $5,025.72 $6,109.92 $4,660.20 $3,866.84 $44,498.891 $24,836.21 -15.27% 2017 $3,597.32 $3,699.68 NA $3,560.56 $4,727.04 $4,085.90 $4,707.54 $4,934.98 $6,950.62 $5,984.72 $4,890.66 $3,007.16 $50,146.181 $29,313.02 Figures are acquired from the Dept. of Revenue (www.dor.wa.gov) and are two months behind. Figures are the total of both "Special Hotel/Motel' and "Transient Rental" taxes combined. Percentage is the amount changed from one year (month to date) to the next (month to date). Clallam, Jefferson, Grays Harbor, and Mason County figures refer to all lodgings within county borders excluding the major towns already listed. Datasource: Washington Dept of Revenue Compiled by OPVB Page 2 of 2 9/2/2024 Lodging Tax Advisory Committee September 26, 2024 PUBLIC COMMENT SIGN-UP SHEET Are you a City of Port Angeles resident or Print Name Clearly business owner? Topic Yes or No #-.004 `Tay <<h Yes or ;No PI�d cz... k 4=k. 5 (9 or No \-A.._A L. <EACV Co c.CCrY l� C- --cf-e§-9 No 1-' it i'9 OP i i Yes or No r-lit (.4 C,KG) D.5DC.i (� or No c � c....y) or Noc � e S\ (1� � v: Cc \ I C Yes or No Yes or No Yes or No Yes or No Page 1