HomeMy WebLinkAboutParks Agenda PACKET 9.19.2024 PARKS, RECREATION &
BEAUTIFICATION COMMISSION
PARKS, RECREATION & BEAUTIFICATION COMMISSION MEETING AGENDA
September 19, 2024
6:00 p.m. – Regularly Scheduled Meeting
Notice is hereby given that the Parks, Recreation & Beautification Commission will meet on Thursday, September
19, 2024, starting at 6:00 PM in the City Council Chambers in City Hall located at 321 E. 5th Street, Port Angeles,
WA. This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Committee
members, and City staff have the option to attend the meeting in person, at City Hall or remotely via telephone or
video link. The meeting is open to the public.
Audio only: 1-844-992-4726
Access code: 2554 447 9309
Webinar password: VPtAW2RKU36 (87829275 when dialing from a phone or video system)
Once connected, press *3 to raise your virtual hand if you wish to make a comment. You will be notified when it
is your turn to speak. This access code is good for the September 19, 2024 meeting only.
Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=m475351444494df156c41a571af005273
To make a public comment, please use the “raise your hand” feature in Webex. You will be notified when it is your
turn to speak.
A.Call to Order: Regular Meeting at 6:00 p.m.
B.Roll Call
C.Approval of Minutes: May 30, 2024 Special Meeting Minutes
D.Public Comment
E.Finance/Packet Items: Budget Revenue and Expenditures Report Updates
F.Legislation: Student Representative Interviews
Applications: https://www.cityofpa.us/DocumentCenter/View/15425/Parks-Recreation-and-Beautification-
Student-Applications-2024---Redacted
G.Guest Speaker
1.None.
H.Director’s Report – Information Only
1.Generation III Dream Playground Update
2.Senior Center HVAC Project Update
3. North Olympic Baseball & Softball Partnership
4.City Pier Floats/Ramps
5.City Pier Tower/VB Parking Lot Project
6.Elks Pickleball Courts
7.Park Host Program
8.Day of Play Recap
9.Certified Playground Safety Inspector Training (CPSI), Jessica Adams
10.2024 Highlights
I. Discussion
J.Adjournment
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PARKS, RECREATION & BEAUTIFICATION COMMISSION
SPECIAL MEETING
Port Angeles, Washington
May 30, 2024
This meeting was conducted as a hybrid meeting.
CALL TO ORDER – SPECIAL MEETING:
Chairperson Hodgson called the special meeting of the Parks, Recreation and Beautification Commission
to order at 6:00 p.m.
Members present: Chairperson Hodgson, Co-chairperson McGuire, Commissioner Kiedrowski,
Commissioner Fischbein, Commissioner Forrest, and Commissioner Collins.
Commissioner Hilory later joined via Webex at 6:03 p.m.
Members absent: None.
Staff present: Director Delikat, Parks Manger Tucker, and Administrative Specialist Wimberly
APPROVAL OF MINUTES: Commissioner Forrest motioned to approve the April 18, 2024, and March
13, 2024, special meeting minutes. Commissioner Kiedrowski seconded. March 13, 2024, and April 18,
2024, meeting minutes were unanimously approved.
PUBLIC COMMENT: None.
FINANCE & PACKET ITEMS: Director Delikat briefly reviewed the Budget Revenue and
Expenditure reports for March 2024.
GUEST SPEAKER: City of Port Angeles Parks and Recreation Manger Timothy Tucker presented
updates on current projects within the department:
• Seasonals: Manager Tucker talked about the strategic process of Seasonal employee recruitment
and how it has benefited the department in 2024.
• Beautification: Because of Seasonal employee recruitment, the Parks & Recreation Department
was able to revamp the downtown beautification program. This is the first time since the
pandemic. The biggest change was creating a pilot project that shifted the plantings from annuals
to perennials. This change will not only save on labor but also decrease the overall cost of the
beautification program.
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• Fountains: Manager Tucker also relayed to the Commission that the Veteran’s Park fountain was
back up and running for the first time in four years and discussed the issue surrounding the
downtown fountain. Both fountains are currently working. However, staff is dealing with the
pumps not working on the downtown fountain. This transitioned into discussion regarding the
Laurel Street Stairs Capital Facilities Project. Staff mentioned they would notify the Commission
when more information is available.
• City Pier and Ediz Hook: The City Pier floats are now installed, and the fee is reactivated for
moorage. The City is in the middle of the Capital Facilities Plan process for Ediz Hook repairs.
The City is also working with FEMA on potential funding for the replacement of the Ediz Hook
floats. In the meantime, a full string of ten docks will be available July 1, 2024 in anticipation of
salmon season. This is an improvement on the four docks previously installed. This decision and
partnership was established between members of the fishing community and the Parks &
Recreation Department with the understanding the floats will be removed in the fall for the winter
months.
• City Pier Tower and Fire Suppression System: The City Pier tower is projected to be repaired
and painted by the end of June 2024. The Fire Suppression System for the City Pier has also been
repaired due to some failures throughout the system.
• Elks Pickleball Court: This resurfacing project is estimated to cost between $35-$45k. $30,000
was anonymously donated by a local citizen. The project was put out to bid and approved by City
Council on June 4, 2024. A local company, Rainbow Sweepers, was awarded the project.
• Erickson Playfield Park Host Project: Manager Tucker talked about the efforts of
Administrative Support Specialist Carter Droz, Sean Coleman of Lincoln Park BMX, and the
Dream Playground Foundation for their efforts and partnership to place an RV Pad at Erickson
Playfield for a Park Host.
• Vern Burton Parking Lot: Projected to be completed by August 2024.
• Certified Playground Safety Inspector: Director Delikat mentioned it has been a few years
since the department has had a certified playground inspector as a liaison for playground risk
management within the Parks & Recreation Department. Jessica Adams, recently promoted to a
Caretaker I, is currently at the training course through the National Recreation and Parks
Association (NRPA) to acquire this certification. Parks Manager Tucker spoke highly of Jessica
Adams as an exemplary employee and volunteer
firefighter.
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DIRECTOR’S REPORT:
• Generation III Dream Playground Update: Director Delikat highlighted the exciting news that
the playground is complete. Director Delikat expressed pride in the community and the Dream
Playground Foundation. Ribbon cutting for the opening will be on June 9, 2024, at 2:00 p.m.
• Senior Center HVAC Upgrades: Senior Center Manager Carmen Geyer was thanked for her
efforts helping to manage the HVAC project at the Senior Center. The project begins June 3,
2024.
• Cemsites Cemetery Program: The initial kick-off meeting with Cemsites was recently held with
our Cemetery Coordinator, Alex Jones and Director Delikat. The City is looking forward to next
steps and will update the Commission on the progress of the project this fall.
• Rob Merritt, Facility Rental Coordinator’s Retirement: Director Delikat highlighted Rob’s
dedication and work ethic over the last eight years. He was a pillar for the administrative team
over the years and especially during the pandemic. He will be greatly missed.
DISCUSSION: Director Delikat relayed to the Commission the annual ‘Day of Play’ event will take
place July 13, 2024. There was also discussion on a fish painting activity for the Dream Playground and
the Jurassic Parliamentary procedures hand-out provided to the Commission.
ADJOURNMENT: Meeting adjourned at 7:10 p.m.
Mark Hodgson, Chairperson Shanee Wimberly, Administrative Specialist II
REVENUES
Account Budgeted Goal Year to Date Percentage of Goal
8012 - Senior Center Membership 15,000$ 7,506$ 50%
8050 - Cemetery 250,000$ 62,182$ 25%
8155 - Ediz Hook Boat Launch 2,500$ 290$ 12%
8155 - Vern Burton Rentals 50,000$ 12,400$ 25%
8155- City Pier Usage 24,500.00$ -$ 0%
Total 342,000$ 82,378$ 24%
EXPENDITURES
Account Yearly Budget Spent to Date Percentage Spent
8010 - Administrative 345,300$ 181,018$ 52%
8012 - Senior Center Operating 164,800$ 53,241$ 32%
8050 - Cemetery Maintenance 206,700$ 67,022$ 32%
8080 - Parks Facilities 2,186,300$ 664,856$ 30%
8112 - Senior Center Maintenance 57,300$ 3,974$ 7%
8131 - Facility Maintenance 668,400$ 166,372$ 25%
8155 - Facility Rentals 118,300$ 37,089$ 31%
Total 3,747,100$ 1,173,572$ 31%
2024 Parks & Recreation Department Financial Report
April 202433% Year Lapsed
REVENUES
Account Budgeted Goal Year to Date Percentage of Goal
8012 - Senior Center Membership 15,000$ 9,059$ 60%
8050 - Cemetery 250,000$ 66,697$ 27%
8155 - Ediz Hook Boat Launch 2,500$ 290$ 12%
8155 - Vern Burton Rentals 50,000$ 20,656$ 41%
8155- City Pier Usage 24,500.00$ 400$ 2%
Total 342,000$ 97,102$ 28%
EXPENDITURES
Account Yearly Budget Spent to Date Percentage Spent
8010 - Administrative 345,300$ 222,467$ 64%
8012 - Senior Center Operating 164,800$ 66,359$ 40%
8050 - Cemetery Maintenance 206,700$ 85,195$ 41%
8080 - Parks Facilities 2,186,300$ 846,863$ 39%
8112 - Senior Center Maintenance 57,300$ 7,313$ 13%
8131 - Facility Maintenance 668,400$ 209,775$ 31%
8155 - Facility Rentals 118,300$ 44,724$ 38%
Total 3,747,100$ 1,482,696$ 40%
2024 Parks & Recreation Department Financial Report
May 202442 % Year Lapsed
REVENUES
Account Budgeted Goal Year to Date Percentage of Goal
8012 - Senior Center Membership 15,000$ 10,939$ 73%
8050 - Cemetery 250,000$ 84,557$ 34%
8155 - Ediz Hook Boat Launch 2,500$ 520$ 21%
8155 - Vern Burton Rentals 50,000$ 21,731$ 43%
8155- City Pier Usage 24,500.00$ 800$ 3%
Total 342,000$ 118,547$ 35%
EXPENDITURES
Account Yearly Budget Spent to Date Percentage Spent
8010 - Administrative 345,300$ 263,554$ 76%
8012 - Senior Center Operating 164,800$ 78,423$ 48%
8050 - Cemetery Maintenance 206,700$ 96,225$ 47%
8080 - Parks Facilities 2,186,300$ 1,035,799$ 47%
8112 - Senior Center Maintenance 57,300$ 9,701$ 17%
8131 - Facility Maintenance 668,400$ 269,423$ 40%
8155 - Facility Rentals 118,300$ 59,385$ 50%
Total 3,747,100$ 1,812,510$ 48%
2024 Parks & Recreation Department Financial Report
June 202450% Year Lapsed
REVENUES
Account Budgeted Goal Year to Date Percentage of Goal
8012 - Senior Center Membership 15,000$ 12,618$ 84%
8050 - Cemetery 250,000$ 104,842$ 42%
8155 - Ediz Hook Boat Launch 2,500$ 530$ 21%
8155 - Vern Burton Rentals 50,000$ 23,165$ 46%
8155- City Pier Usage 24,500.00$ 800$ 3%
Total 342,000$ 141,955$ 42%
EXPENDITURES
Account Yearly Budget Spent to Date Percentage Spent
8010 - Administrative 345,300$ 304,306$ 88%
8012 - Senior Center Operating 164,800$ 91,389$ 55%
8050 - Cemetery Maintenance 206,700$ 112,279$ 54%
8080 - Parks Facilities 2,186,300$ 1,231,999$ 56%
8112 - Senior Center Maintenance 57,300$ 12,498$ 22%
8131 - Facility Maintenance 668,400$ 320,336$ 48%
8155 - Facility Rentals 118,300$ 65,887$ 56%
Total 3,747,100$ 2,138,694$ 57%
2024 Parks & Recreation Department Financial Report
July 202458% Year Lapsed
Parks, Recreation & Beautification
September 19, 2024
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Agenda
•Call to Order
•Roll Call –Admin Specialist Wimberly
•Approval of Minutes –May 30th Special Meeting
•Late Items-None From Staff
•Public Comment –15 Minutes
•Finance/Packet Items
•Legislation –Student Interviews
•Guest Speaker-None
•Director’s Report
•Adjournment
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Approval of Minutes
September 19, 2024
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May 30, 2024
Regular Scheduled Meeting
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Late Items
September 19 , 2024
4
NO LATE ITEMS
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Public Comment
September 19, 2024
5
Total of 15 minutes
3 minutes or less per person
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September 19 , 2024
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September 19 , 2024
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September 19 , 2024
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September 19 , 2024
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Legislation
September 19, 2024
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STUDENT REPRESENTATIVE
INTERVIEWS
Mara Haller
Ella Garcelon
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Guest Speaker
September 19, 2024
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NONE
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Presentations
September 19, 2024
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•SEPTEMBER-STEVE METHNER (DP III UPDATE)
•OCTOBER-S AM GRELLO, EXECUTIVE DIRECTOR OF
WATERFRONT DISTRICT
•(POSSIBLE) NOVEMBER-CHRISTINE LOWIE, EXECUTIVE
DIRECTOR OF PORT ANGELES FINE ART CENTER
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Director’s
Report
1. Generation III Dream Playground Update
2. Senior Center HVAC Project Update
3. North Olympic Baseball & Softball
4. City Pier Floats/Ramps
5. City Pier Tower/VB Parking Lot
6. Elks Pickleball Courts
7. Park Host Program
8. Day of Play Recap
9. CPSI-Jessica Adams
10. 2024 Summer Recap
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Director’s Report
DREAM PLAYGROUND III
•We Did It…….
•However……..
•Finalizing Funding
•LTAC/City and Foundation
•Permitting on Trampoline/New Entry
•14K & Additional 3K
•Information From Manufacturer
•Signage
•Stormwater Requirements
•Soil & Hydroseeding
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Senior Center
HVAC Upgrades
•DES GRANTS & COMMERCE GRANTS ONGOING
•2024-SOLAR & HVAC
•2024-HVAC (FINAL WALKTHROUGH 9/18)
•CLOSEOUT BY END OF THE MONTH
•30% DESIGN FOR SOLAR/60% SOON
•2025-Q1 BATTER STORAGE
•2026-FIRE HALL
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North Olympic
Baseball &
Softball-2025
State
Tournament
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September 19, 2024
•Changing From 40’ 60’ to 50’70.
•Fields #1 & #2-Removal of Turf and
Change Irrigation System.
•This Would Allow Us to Hold State
Tournament in July of 2025.
•Re-Sod in August of 2025
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September 19, 2024
City Pier:
•Floats Have Been
Removed After Labor
Day Weekend.
•Back to Original
Schedule
•Thanks-Arrow Marine
City Pier
Floats
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September 19, 2024
Vern Burton Parking Lot
•Partnership w/PW Mitigation Project
for Peabody Creek 1.56 million Grant
(15%) from City
City Pier
Tower & VB
Parking Lot
City Tower:
•Repairs
•Painting
•Ribbon Cutting/Director Healey
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September 19, 2024
Elks Pickleball Courts:
•Project PK-0123
•$30,000 Donation
•Help of PW & U
•Bid Opening May 8th
•Council Approval on
June 4, 2024
•To Rainbow Sweepers,
Inc.
•$43,218.00
Elks
Pickleball
Project
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September 19, 2024
Park Host Project:
•Carter Droz
•Policy Complete
•Still Accepting
Applications (1) Pending
•LPBMX/Dream
Playground Foundation
•Sewer Connection &
Water Connection
Complete
Park Host
Project at
Erickson
Playfield
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Director’s Report
DAY OF PLAY
•16 Different Activities
•16 Sponsors
•8 Gifts
•Great participation at all of the
activities
•Rob Merritt Retirement/Carter
Droz
•Promotion
•BAS Degree
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September 19, 2024
Certified Playground Safety
Inspector:
•Risk Management
•3 Former Inspectors
•Been Vacant
•NRPA-National
Recreation & Parks
Association
•Jessica Adams
Certified
Playground
Safety
Inspector
(CPSI)
SHE PASSED!!
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September 19, 2024
Seasonals:
•Backbone of our
Operation
•Wage Increase
•New Background Check
System
•Hiring Process w/New
Staff
•2 Years in w/New Full-
Time Staff
Beautification Program:
•First Post Pandemic
Plantings
•Next Steps
•Fountains
2024 Recap-
Seasonals
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Next Meeting
September 19, 2024
24
Oct. 17th
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September 19, 2024
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Questions or
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