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HomeMy WebLinkAboutPC Minutes 03272024MINUTES PLANNING COMMISSION Hybrid Meeting - In Person and Virhral city council chambers =32rE5J Street, PortAngeles, washington98362 March 27,2L24,at 6:00 P'M' REGUI^ARMEETING CALL TO ORDER Chair Stanley opened the meeting at 6:02 P'M' ROLL CALL Commissioners Present: Benjamin Stanley (Chair) TammY Dziadek Anna Schorr Marolee Smith Holden Fleming DannY Steiger Colin Young CommissionersAbsent: None City Staff Present: Public present: Public Commenters: B en Braudrick (Planning Supervisor) Ethan Walker (Housing Administrator) wiii n"ua 6Naturat RJsources Associate Planner) Chloe Bonsen (Associate Planner) Jade Anderson (Community Development Technician) Ctrti" Cowgill (Assistant City Attorney) virrual Susie Blake, John Ralston, James Taylor' Linda Carraux' Cindy p""V, o,ft". unidentified members of the public Susie Blake, John Ralston, James Taylor' Linda Carraux' Cindy Perry Virtual: Jim McEntire, Richie Ahuja F The commissioners took an oath of office' with Commissioner Dziadek ."*"*t "Uout the clarity of ordinances and bylaws' abstaining due to P I ann ing Co mnis s io n M inutes March 27, 2024 Page 2 PUBLTC COMMENT Chair Stanley opened the meeting to general public comment. The following individuals provided comment: I Susie Blake, city resident, spoke to the 8th Street paving project, foreseeing many safety issues and concerns with the project affecting the neighborhood, noting a few neighboring companies causing many parking issues. o James Taylor gave advice and encouragement to the new commissioners. r Linda Carraux, city resident, expressed her concerns regarding the 8th Street paving project and how inadequate parking impacts the neighborhood. o Jim McEntire, county resident, spoke about the parking inadequacies on the 8th Street paving project. o Richie Ahuja, city resident, spoke about the high integrity ofthe Chair. He spoke about his concerns regarding the rezone P.EZ 24-4 and the negative impact it will have on our community. o John Ralston expressed his concerns regarding the parking inadequacies on 8th Street. He spoke about the short notice for contractors' liability insurance increase, the short notice to increased building permit fees, and new energy code requirements. This increases fees for the contractors which also increases the costs for homeowners. . Cindy Perry, city resident representing Laurel Lanes, spoke about the parking inadequacies on 8th Street. She stressed the need for the existing parking allotted to them to remain, to keep the business operating. Chair Stanley closed general public comment at 6:27 P.M PLANNING COMMISSIONER INTRODUCTIONS All commissioners briefly introduced themselves and what led them to serve on the Planning Commission. APPROVAL OF MINUTES Commissioncr Dziadek declined to approve the minutes from the previous meeting due to her excused absence not being reflected in the minutes. Commissioner Fleming requested an opportunity for staff to present to the Planning Commission what the policies and procedures are for best practices and to reflect what is typically present. MOTION: Commissioner Fleming moved to approve the minutes from the February 28, 2024 tegular meeting as presented to the Planning Commission. Commissioner Young seconded the motion. Motion carried unanimously, 4-0, through a consent vote with Schorr, Fleming, and Steiger abstaining. 1 P lann irtg Co nmiss io n Mirtutes March 27, 2024 Page 3 2. Plannine Commission chair stanley introduced himself as the chair, giving a brief background' He spoke on his thoughts on his position as chair of the elanninicommission' He expressed his concem for the lack of information given by the Planning commission in previous meetings' ChairStanleyopeneddiscussionfornominationsforChairandViceChair. Commissioners discussed the relationship between the Chair and Secretary of the Planning Commission and how closely they work together on the agendaand what the expectations are of each commissioner after they take the oath' CommissionerSmithexpressedherconcernregardingthelackofinformationpresentedto the Planning Commission on voting options for short-term rentals during the January 24'2024' regular meeting. she feels that the chair's role is to prevent that sort of confusion from happening. MOTION: Commissioner Fleming nominated commissioner Young for chair' commissioner stanley seconded. Discussion between commissioners followed' commissioner Young accepted the nomination' Motion carried unanimously' 7-0' through roll call vote' commissioner Fleming nominated himself as vice chair' commissioner Young seconded' Commissioner Smith nominated herself as vice chair' No second' Chair Stanley opened up candidate statements' commissioner Flemin g gavea brief background of serving for local govemment' knowledge of Robert,s Rules of order, and his ";;;-;perience that would benefit the Planning Commission as Vice Chair' commissioner smith gave abrief background of herself,. her historical knowledge' and a different perspective inu't *""f4 benefit th! planning Commission as Vice Chair' MOTION: Chair stanley moved to approve commissioner Fleming as vice chair' Motion carried,4-3, through roll call vote' Solutions Committee Planner Braudrick briefly explained the need for a commissioner to serve as a liaison for the Housing Solutions Co--iit.. and the expectations of the role of the liaison' ChairStanleyopenedupdiscussionforthosewhowouldliketoserveinthiscapacity. P lanning Co nnis s io tt M inute s futarch 27, 2024 Page 4 Commissioner Steiger expressed his interest and would like to be considered. Commissioner Dziadek also expressed her interest in this role. Commissioner Schorr volunteered but later excused herself from being considered as it was no longer needed. Chair Stanley proposed that both members, Commissioner Steiger and Commissioner Dziadek, work together. MOTION: Chair Stanley moved to have Commissioner Dziadek and Commissioner Steiger be appointed together as liaisons to the Housing Solutions Committee. Seconded by Commissioner Schorr. Motion carried unanimously,T-0, through a consent vote. 3. Action ltem: Nomination and Appointment of Comnrehensive Plan subcommittee members and selection of Subcommittee Chair Planner Braudrick briefly explained the roles and requirements of the members appointed to be involved with the Comp Plan and gave clear expectations of those appointed. Commissioner Smith removed herself from the subcommittee, creating an additional vacancy on the Comprehensive Plan subcommittee. Commissioner Dziadek has concerns that her schedule would interfere with the schedule of the subcommittee. Chair Stanley would like the current members who are on the subcommittee to remain active on the subcommittee through July 2024. Chair Stanley opened up nominations Commissioner Young nominated Chair Stanley. Smith seconded.a a a Commissioner Schorr nominated herself. Dziadek seconded. Commissioner Fleming excused himself from the nomination due to a conflict of interest with his current employer being Clallam County and would like to refrain from being put in an inappropriate position that would conflict with his oath of office. Commissioner Schorr agreed to be Chair of the subcommitteea MOTION: Commissioner Smith moved to table the action item and discuss further in a future meeting. Chair Stanley seconded. Motion carried unanimously, 7-0, through a consent vote. MOTION: Commissioner Fleming moved to excuse Commissioner Dziadek from the meeting so she could leave to take the paratransit. Chair Stanley seconded. Motion carried unanimouslyrT-0, through a consent vote. P I ann ing Co m m is s io tr M inutes March 27, 2024 Page 5 4. Discussion Item: Comnrehensive Plannins and the Washinston State Growth Management Act Basics and Introduction Planner Braudrick gave a brief history of comprehensive planning and the introduction of the Washington State Growth Management Act. He expanded with a thorough overview of:. General Planning Goals of RCW 36.70A o Proposed outcomes of GMA r Mandatory and Optional Comp Plan Elements o Local Requirements such as Natural Resource and Critical Areas Protection . Local Project Review found in RCW 36.708 r Contents of RCW 36.708 and,36.70C which consists of local projects review and judicial review ofland use decisions. Planner Braudrick continued with periodic updates from 1994-2023. Compared the difference in growth between inside city limits and the UGA, providing aerial photos from 1994-2017, and introduced next steps and future plans for the Comp Plan. Chair Stanley asked for clarification on public engagement and the Planning Commission's involvement with those outreach events. Discussion between the Chair and staff followed, confirming that staff will be leading the outreach events with the appreciation of any commissioner's involvement or presence. MOTION: Commissioner Fleming moved to extend the meeting beyond 8:00 P.M. Chair Stanley seconded. Motion carried, 6-0, through consent vote. Commissioner Dziadek was excused from the meeting at7:46P.M Recess at7:54 P.M. Reconvened at7:59P.M 5. Action ltem: Utilitv Advisorv Committee Joint Meetine Planner Braudrick explained that in a previous meeting, it was requested that a joint meeting between the Utility Advisory Committee and the Planning Commission be held to discuss the correlation between housing and utilities and asked Chair Stanley for details on proposed agenda items for that future joint meeting. Chair Stanley touched on some issues and opened the floor to comments from commissioners. Discussion between the commission and staff regarding next steps continued. STAFF UPDATES l. Staffintroductions r Planner Bonsen introduced herself, giving her educational and experience background. P lann ittg Co mnriss io n M inutes March 27, 2024 Page 6 2. course. a Planner Braudrick invited and encouraged all Commissioners to attend the short 3. Email and Communication Procedures r Planner Braudrick encouraged all commissioners to contact staff during the day to express their concerns. Any concerns, updates, ideas, and proposed future agenda items are welcome and are encouraged to be discussed with staff' CommissionerDziadekrejoinedthemeetingvirtuallyat8:18P.M 4. 8th Street Pavins Proiect e planne, nraudrick gave a brief update on the Sth Street paving project' 5. Environmental Plans o Planner Habel gave a brief presentation regarding plans for beginning restorations and clearingoutinvasivespeciesattheWelcomingVistaandWebstersWoods. 6. Short-term Lodsing Ordinance Update r planner walker presented current short-term lodging plans and explained that staff is currently working on fleshing out workflows and how it will all be implemented' 7. Monthlv Buildine Renort r planner Walker gave abrief update on permitted building projects' 8. Monthlv Housinq RePort r Planner Walker updated the Planning Commission on permitted housing projects' including increased duplexes in the R7, Residential Mixed Density zone and applicants taking advantage of new Programs' g. Builders Round Table Uodate r Planner walker introduced the Builders Round Table to new commlssloners' MoTIoN:CommissionerFlemingmovedto..havestaffworkwithPlanning Commission members to provide ai understanding of how minutes are taken' best practices associated with agendu it.*r, policies and procedures' practices of other boards and commissions within ihe' bity, and to clarify what the Planning commissioner's roles are. seconded by commissioner Dziadek' Motion carried' 7-00 through consent vote' P lann ing Co mmiss io rt M inutes fuIarch 27, 2024 Page 7 REPORTS FROM COMMISSION MEMBERS o Commissioner Smith would like to discuss how churches can be allowed to have temporary housing on the properfy. Requests that it be put on a future agenda to discuss options. Planner Braudrick gave information on the curleut plans for including temporary/transitional housing in the work plan. Commissioner Fleming introduced a plannin g magazine article and encouraged outside- of-the-box thinking and designs to create new housing solutions and affordable housing. a Chair Stanley expressed concerns about the rezoneproposal (No. 24-0a) on Hwy 101 and that allowing the area to be rezoned could negatively impact the area. He requested it be discussed in a future meeting before the Hearing Examiner meeting, as it goes against the Comp Plan goals. He also requested that we continue to rely on our current zoningmap for comprehensive planning and zoning. AD.I ENT Chair Stanley moved to adjourn the meeting. Commissioner Smith seconded the motion. The motion passed unanimouslyrT-0, through consent vote. The meeting was adjourned at 8:45 PM. ade Anders on, Secretary MINUTES PREPARED BY: Jade Anderson, Secretary Benjamin Stanley, Chair