HomeMy WebLinkAboutLTAC Minutes 09282023 LODGING TAX ADVISORY COMMITTEE
September 28, 2023 2:00 p.m.
This meeting was conducted as a hybrid meeting.
CALL TO ORDER
Chair Carr called the meeting to order at 2:00 p.m.
ROLL CALL
Voting Members Present: Navarra Can,Christine Loewe,Donya Alward, Sydney Rubin,Victoria Jones.
Member at Large Non-Voting Members: Rosylen Mangohig and Darlene Clemens.
Members Absent: None.
Staff Present: Ben Braudrick,Sarina Carrizosa,and Kari Martinez-Bailey.
APPROVAL OF MINUTES
It was moved by Loewe and seconded by Jones to:
Approve the March 30,2023 minutes,to include corrections to the spelling of Committee members names.
Motion carried 5-0.
PUBLIC COMMENT
No public comments were received. The Clerk verified there were no virtual attendees wishing to speak.
ACTION ITEMS
1. Staff Recommended FY24 Lodging Tax Fund Budget
Review and Recommend Annual 2024 Lodging Tax Fund Budget Fund Review 2024 Lodging Tax Fund proposed budget
based on LTAC Policy and Guidelines. Consider motion to set the 2024 Lodging Tax Fund budget for the forthcoming 2024
Lodging Tax Fund RFP application process. Braudrick provided background information,Shneider provided the Committee
the boundaries of funds they would be working with according to available funds with a total amount to be dispersed in the
amount of$876,200. Which included fixed costs included in the operations amount as well as the recommend placeholder for
marketing.With the total amount available for 2024 application s in the amount of$721,100.
It was moved by Alward and seconded by Carr to:
Increase the operations budget from$112,400 to$160,000.
Hearing no opposition,the motion carried 5-0.
It was moved by Carr and seconded by Jones to:
Accept the recommended Lodging Tax budget of$721,100 for FY2024 with the proposed adjusted funding category
percentages in the following amounts with minor changes to percentages if necessary.
Category Amount
Capital(Includes$212,500 reserves approved on 9/15/22) $ 387,700
Non-Fixed Operations $ 160,000
Non-Fixed Marketing(Includes$25,000 reserves approved on 9/15/22) $ 72,000
Events $ 105,200
Master Plan Priorities(Committee Members Choice) $ 43,800
Total Budget Available $768,700
Hearing no opposition,the motion carried 5-0.
2. 2024 Regular Meeting Scheduling
Principal Planner Braudrick presented some options and shared other schedules the Committee could follow to create
consistency. Review the 2024 Calendar and assign regular meeting dates and times for Tourism Reporting,Fund Review,
and Annual Fund disbursement. Staff will send the Committee calendar options to begin scheduling the 2024 LTAC meeting
calendar.
Lodging Tax Advisory Committee Minutes
September 28,2023
Page 2
STAFF UPDATES
Principal Planner Braudrick spoke about the August Olympic Peninsula Visitors Bureau Revenue Report. Committee
discussion followed. Principal Planner Braudrick about due dates for the application,and shared the next meeting November
2,2023. October 16th sending applications to the Committee for consideration.
COMMITTEE MEMBER UPDATES
Committee member Mangohig made a scheduling recommendation.
No other updates were given.
ADJOURNMENT
Chair Carr adjourned the meeting at time 3:01 p.m.
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Navarra Carr,Chair Kari Martinez-Bailey,City Cl